St. Helena City Council
January 13, 2026

17.40070
Net Parcel Area Floor Area Ma?ggrrA-Gegoss
(Square Feet) Ratio (F.A.R.) (Square Feet).
8,000 0.33 2,640
9,000 0.32 2,830
10,000 0.31 3,100
11,000 0.30 3,300 1

12.000 0.29 3,480 ‘

13.000 0.28 3,640
14,000 0.27 3,780 1
15,000 0.26 3,900
‘ 16.000 0.25 4.000 1
17,000 0.24 4,080
18,000 0.23 4,140
‘

19.000 0.22 4,180 ‘
20,000 or greater 0.21 4,200 ‘

2. The F.A.R. shall be interpolated to the nearest
twoetenths of one percent based upon each two hundred
(200)square feet of parcel area. For example, a parcel‘that is ten thousand six hundred (10,600) square feet in size has an allowable F.A.R. of .304. l
B. The maximum gross ?oor area for a single~failiily
dwelling. regardless of parcel size, is four thousand l‘two hundred (4,200) square feet. The maximum gross floor
area may be increased by four hundred (400) square feet per parcel for construction of a second unit, duplex or trir V plex. ‘.
> C. The following buildings and areas are exem‘pt
from the F.A.R. provisions: \

1. One covered parking space of two hundred (200)
square feet in size; 1

2. Nonhabitableaccessory buildings less than one
hundredtwenty (120) square feet in size;

3. A nonhabitable basement or attic as de?ned in
subsection D of this section;

4. A balcony, porch, deck or other structure where at
least one of the longest dimensions is unenclosed;

5. A legally constructedbuilding which exceeds the
maximum ?oor area permittedby this chapter and which
is destroyed by fire. ?ood, landslide or other act of God.

Such a building may be rebuilt with up to the same amount of ?oor area. subject to development plan review and
approval by the city in accordance with Section

17.16.050.

D. Definitions.
"Attic" means a room or space immediately below the
roof of a building that is not habitable and is utilized only (St Helena 2708) 388
for storage. The area must be an unconditioned, unfinished area less than seven feet at its highest point with an average height not exceeding four feet.
"Basement"means any floor level below the first story
in a building in which the finished floor level directly above is less than four feet above finished grade on all sides.
"Floor area ratio" means the ratio of building gross
?oor area divided by net parcel area.
“Gross floor area" means the total horizontal area in
square feet of each floor within the exterior walls of all buildings on a parcel.as measured at the exterior face of the enclosing walls, unless speci?cally excluded by subsections (C)(1) through (5) of this section. “Lot coverage" means the land area covered by all
buildings or structures on a lot, including all projections except eaves. Decks or other structures with an elevation of eighteen (18) inches or less above ?nished grade shall not be considered as lot coverage.
“Net parcel area” means the total horizontal area
included within the property lines of a parcel. excluding area within vehicular rightseof-way and vehicular ease- ments. “Preexisting development" means structures and
improvements that were vested with a building permit
prior to March 8, 2005, the date of adoption of the ordinance codified in this chapter.

E. Property owners within this district shall recognize that there exists a right to farm properties within the district and in the vicinity of the district. There is a good faith expectation that no complaints will occur regarding legal normal agriculturalactivities on properties in the district or in the vicinity of the district. Such activities may include day or night disbursement of chemicals, and creation of dust, noise, or fumes. (0rd. 0775 § 2 (part):0rd. 0574§ 1 (part):Ord. 02—6§ 4; 0rd. 0075 § 4 (part): prior code § 27.56)
Agenda Item #6.1.

KATHERINE PHILIPPAKIS
[email protected]
D 707.967.4154
December 6, 2024
Via E-Mail
Maya DeRosa
Community Development Director
City of St. Helena
1088 College Ave
St. Helena, CA 94574
Email: [email protected]
Re: Section 17.16.030, St. Helena City Code
Dear Ms. DeRosa:

Our office represents Mr. Daniel Hale, who recently filed an application relating to the remodeling of a single-family residence for one of his clients. During the course of the review for that project, his attention was called to End Note 5(iv) of Section 17.16.030 of the St. Helena City Code. In the codified version of the ordinance, as available online, the note provides that the following are exempt from floor-area ratio requirements:
iv. an uncovered balcony, porch, deck, or other structure that is unenclosed on at least three sides.

However, when reviewing the redline draft of the ordinance and related materials that were presented to the City Council for adoption at its October 10 and October 24, 2023 meetings, we noted that the draft ordinance did not contain the word “uncovered.” Specifically, the draft ordinance that was before the Council provided as follows:
iv. a balcony, porch, deck, or other structure that is unenclosed on at least three sides.

As I’m sure you can appreciate, the addition of the word “uncovered” to the statute in question makes a significant difference in its meaning. We have always been under the impression that patios and the like were exempt from the floor area ratio unless they were enclosed. The addition of the word “uncovered” means that most of the patios and porches in St.

Helena (which are covered) will be counted toward the floor area ratio, making many of the existing homes nonconforming, and preventing many other homes from increasing their Agenda Item #6.1.

Maya DeRosa
December 6, 2024

footprint. We are at a loss to understand where and when the change occurred, as the Minutes from both meetings do not reflect any changes to the draft ordinance that was before the Council.

By this letter, we respectfully request copies of the legislative history for the ordinance in question, including the materials relating to the first and second readings of the revised ordinance containing the word “uncovered,” along with any Minutes referencing the reasons for the change. If the word was inadvertently added to the City Code, as we suspect may have happened, we respectfully request that it be removed immediately.

Thank you for your attention to this request.

Sincerely,
Katherine Philippakis
CC:

Ethan Walsh, City Attorney
Anil Comelo, City Manager
Daniel Hale
Agenda Item #6.1.

83578.00008\43219654.1
Ethan J. Walsh
Partner
(916) 551-2825
[email protected]
Best Best & Krieger LLP | 500 Capitol Mall, Suite 2500, Sacramento, California 95814 Phone: (916) 325-4000 | Fax: (916) 325-4010 | bbklaw.com February 3, 2025

VIA E-MAIL
Katherine Philippakis
Farella Braun & Martell
One Bush Street, Suite 900
San Francisco, CA 94104
Re: Inquiry re Section 17.16.030 St. Helena Municipal Code Dear Ms. Philippakis:

As you know, Best Best & Krieger LLP serves as City Attorney for the City of St. Helena, and the City has asked that I respond to your letter to Community Development Director Maya DeRosa on behalf of your client Dan Hale dated December 6, 2024 regarding End Note 5(b)(iv) of Section 17.16.030 of the St. Helena Municipal Code. End Note 5(b) of Section 17.16.030 provides that certain buildings and areas are exempt from the calculation of gross floor area, for purposes of determining compliance with the maximum building gross floor area as provided in the City’s Zoning Code. We do acknowledge that while the version of the Municipal Code published online includes the word “uncovered” in subsection (iv) of End Note 5(b), that word was not included in the redline version of the Zoning Code adopted by City Council in October 2024.

City staff made this edit to End Note 5(b) of Section 17.16.030 as a cleanup of the Code to clarify that this gross floor area exemption applies only to uncovered balconies, porches, decks or other structures that is unenclosed on at least 3 sides. This is consistent with the remainder of the updated Zoning Code, which provides in Section 17.34.050(A)(1)(b), which explains that in determining the floor area calculation, “[i]n cases where no walls exist, the area covered by the roof excluding two feet on each side of the structure for a standard roof projection [shall be included in the floor area calculation].” This is also in keeping with guidance provided in the Zoning Code for measuring lot coverage, which makes clear that “unroofed” and “uncovered” decks, patios, porches, landings and balconies are excluded in the calculation of lot coverage. (See SHMC §17.34.060(A).) Staff viewed this as a clerical edit that would provide additional clarity for users of the code and internal consistency to the document. However, after discussion with our office, the City has decided it is more appropriate to remove the word “uncovered” from End Note 5(b)(iv) the Zoning Code, and bring forward this edit forward for formal consideration by the Planning Commission and City Council at a later date.

Agenda Item #6.1.

83578.00008\43219654.1
Katherine Philippakis
February 3, 2025

Best Best & Krieger LLP
Thank you for your letter, and I hope this provides clarification. If you would like to discuss this matter further, please do not hesitate to contact me.

Sincerely,
Ethan J. Walsh
of BEST BEST & KRIEGER LLP
EJW:ew
cc: Anil Comelo, City Manager
Maya DeRosa, Community Development Director
Agenda Item #6.1.

From: Daniel Hale
To: Public Comment; Erika Opp
Subject: [External] public comment for 18 FEB Planning Commission and 25 Feb City Council meetings please.

Date: Monday, February 17, 2025 11:39:01 AM
Attachments: letter plea 15 FEB 2025 (dragged).pdf
letter plea 15 FEB 2025 (dragged) 2.pdf
rough time line outline (dragged).pdf
rough time line outline (dragged) 2.pdf
Erika,
I would like to submit the following public comments to be posted on agenda for both the 18 Feb 2025 Planning Commission and 25 Feb 2025 City Council meetings.

Please call text or email with any questions.

Thank you,
Daniel Hale
PO Box 644
Saint Helena, CA 94574
707.227.4322
Agenda Item #6.1.

Citizens of St Helena, St Helena City Council, St Helena Planning Commission, While working on a project I discovered that a critical section of Municipal Code had been altered after its approval by City Council in Oct 2023. It was not published until 1 Oct 2024. A timeline of events has been attached. I asked members of city staff how that occurred. Instead of answering the question the choice was made by the Planning Director and City Manager to coordinate a fabricated smear campaign. It is clear that effort was undertaken to sidestep the serious obligation to answer the reasonable question that pointed to improper activities that city management chose to embark upon. To be most clear, I can assure you the result of that smear has been personally and professionally excruciating. However, it will not succeed in eliminating the city’s responsibility or accountability.

It is in NO WAY what I believe my city should accept as a proper way for city management to conduct business. However, I believe this case illustrates a critical flaw in both the culture and understanding of the roles of city management, but also inescapably the city council in their role of taking the responsibility to oversee, shape and correct (when needed) actions and activities undertaken by city management. I believe these habitual conducts and culture are holding this city back. I believe these are CORRECTABLE conditions. I have no doubt those can be challenging tasks. I also have no doubt that WE as a city will not thrive until WE undertake that required effort.

I asked this very simple question on 17 October 2024 in the course of normal business:
“Can you clarify and illustrate how and when that material change (the word “uncovered”) was inserted AFTER code was legally approved?”
To be most concise here is the crux of this issue:

From approved code draft (approved by City Council first and second reading See 10 Oct 2023 and 24 Oct 2023 CC meeting minutes) : See section 5. iv. “A balcony, porch, deck, or other structure that is unenclosed on at least three sides” From now published Municipal Code (published 1 Oct 2024): See section 5.iv. “An uncovered balcony, porch, deck, or other structure that is unenclosed on at least three sides” (note critical and MATERIAL Insertion of the word “UNCOVERED”. This alteration has far reaching consequences. I will welcome the opportunity to discuss and debate at an appropriate future agenda item when it comes to pass in proper course.

Agenda Item #6.1.

I have no power. I am calling upon and pleading to my city council to appropriately intervene. I am calling upon the citizens of St Helena to express to their representatives that they believe that altering and replacing the legally approved resolution behind closed doors and without correct and legal notice and public discussion is an activity that matters to them. Reckless vendettas and retributions, spreading false accusations and making false police reports by city management designed to intimidate a citizen going about his trade is not the way I believe the city of St Helena should be run. I am alerting St Helena citizens that now published (altered) code now counts porches toward their allowed square footage. I am alerting them that now published (altered) code has thrown many of their homes into non conformance and their assumed ability to expand has been sneakily curtailed without consent or consideration. I am calling on the city manager and the planning director to reverse their vendetta, take responsibility for the deeds they have chosen to undertake, and do what they should to correct them. I am putting light on the fact that we (as citizens) are paying for the city attorney who is being directed by staff to produce specious dodges instead of putting the energy and resources into correcting a critical error in judgement and conduct.

I know I am not the only one some version of this game plan has been applied. But in what manner is it serving our city?…And who is next? What is the true cost? Who asks the next awkward question? What retribution awaits them? Enough is enough.

Meanwhile my clients project and my livelihood is being held hostage. PLEASE do something… Sincerely,
Daniel Hale 1851 Madrona Avenue St Helena CA 94574
Agenda Item #6.1.

Timeline/outline events relating to 1443 Madrona project 4 prelim meetings with Planner Aaron Hecock up to the beginning of September 2024 Had worked through any issues and all seemed in conformance…All set to submit/ no issues 9 Sept 2024 Planner Hecock leaves City employment just as Design Review package is submitted (9 Sept) pay fee of $7100 (expected to cover through Planning Commission hearing and if not used up will receive refund) All goes on hold waiting for interim planner
Check in with Xinia Gamero on expectation to relay to client when project may get back in the queue and on PC calendar. I meet Planner Galbraith in office and I “welcome to the team and look forward to working with you.” 2 Oct 2024 Meet with Planner Galbraith
Tour project site and meet in office at City Hall to present and discuss plan Wait for comments/issues letter
11 Oct 2024 The Issues letter from Galbraith (11 Oct 2024) presents alternate interpretation to Planner Hecock on several material points: building setbacks/heights garage connected/definition of cupola and also make discovery of improperly (after code approval) “inserted” language in relation to porches (“uncovered” porches) Changed interpretations and applications of code will require revision of plans. 17 October 2024, I Meet with planner Galbraith to walk through areas of concern in issues letter. He and I were the only ones present in this meeting.
17 Oct 2024 request detail on anatomy of code change(s) from both planner Galbraith and cc’d Maya DeRosa 18 October 2024 Meet again with planner Galbraith on Friday, 18 October 2024.

I called Planner Galbraith (as call logs demonstrate) requested to come by and show him 3 alt approaches before I offer solution to clients after city has already assured conformance. He invites me to City Hall and he assures me all 3 are viable options. He also volunteered that he had checked the record and that “yes code was in fact changed but said that M DeRosa assured him that she would answer that “query”…. That has yet to occur I see M DeRosa at the COSH booth at SH Harvest festival and I pleasantly reiterate to M DeRosa the importance to please follow up on clarity on code change question. Her response was “I am not here to talk shop” (M. DeRosa) (while in COSH booth). City manager Comelo pulls M DeRosa to back of tent and they whisper…I leave the area. 22 Oct 2024 I find out that Planner Galbraith has quit (I believe on Tuesday 22 Oct 2024) 22 Oct 2024 I receive telephone call from Officer Randal Stephenson inquiring about an “incident” on the previous Thursday. I say “what incident”….. he comes to my house and informs me a report has been made that I had threatened Planner Galbraith. I inform him that is completely false and and that it did not happen I threatened no person and also that I met with Planner Galbraith the next day (18 Oct 2024) when he invited me to City hall offices where we had another cordial meeting to talk about the project. Officer Stephenson says…”well If I thought it was real I would have contacted you right after I got the report”. He was also surprised to hear that I had met again with Galbraith and he said “So clearly he wasn’t feeling threatened.” There was absolutely no evidence that he felt threatened in our meeting. and there was no one else present at any of our meetings. Officer Stephenson also clarified that he had not yet spoken to Planner Galbraith and that he was not the one who had filed the complaint.

He would not say who did.
23 Oct 2024 some combination of M DeRosa and Anil Comelo send out false and slanderous letter to members of St Helena City Council and also the city attorney in an attempt to create a fabricated narrative and deflect from City obligation to answer a legitimately asked and critical code change question and also effectively nullify my ability to conduct business in SH. In what jurisdiction is it appropriate procedure or due process to send such a letter Agenda Item #6.1.

personally attacking the character of a private citizen after Police have determined the “incident”: did not occur? I asked for and retained a copy of the police report and it is blank. I have not been able to get any notes on the reported “incident” and have seen no evidence that Planner Galbraith expressed that I had threatened him. None of our interactions nor the record reflect any hostility or disrespect.

Project again stalls awaiting third assignment to a planner. 6 Dec 2024 As I continue to have no answer(and cannot operate my legal trade) to question on changed code language. Having received no answer I retain Attorney Farella Braun and Martel (make no mistake at certain cost) to ask Code language change question on my behalf
Again receive no response from City (updated see now 3 Feb 2025 letter from City Atty) 10 Dec 2024 Project assigned to Planner Alchin with M Group in Santa Rosa Wait for a second issues letter from planner Alchin.
12 Dec 2024 We schedule and have a zoom meeting 12 Dec 2024 and go over a (now 3rd) interpretation/application of code. Changed interpretations and applications of code will require revision of plans. 8 Jan 2025 Follow up meeting have recalibrated plan and she has confirmed (verbally) we are now in complete conformance but project is again stalled as city is demanding I must now pay additional fees $8000 to cover extra required submissions. These extra submissions are due to the City changing planners and with each planner interpretation and application of the code to include the improper changing of code from the approved draft document and have cost me and my client much in both time and resources.

I have informed Planner Alchin and M DeRosa of my concerns of the appropriateness of requiring additional fees and have asked to discuss my concerns but have received no response. 3 Feb 2025 receive response from City Atty confirming that code language was improperly changed sometime between code draft 10 Oct 2023/24 Oct 2023 was approved and code was published 1 Oct 2024 To be clear planner Hecock, planner Galbraith and planner Alchin have been a pleasure to engage with.

I have compiled the record of all these events should you wish to see any of them.

Please call text or email with any questions
Daniel Hale
1851 Madrona Avenue St Helena CA 94574
7072274322
Agenda Item #6.1.

Public comment: Re: Zoning code updates and Joint Meeng on 5/10/23 – Part 2 5/12/2023
My apologies, I have a li%le more I'd like to say in addion to the public comment I emailed yesterday.

Since I don’t think I can be as eloquent in 4 minutes at the podium, I have a few addional thoughts I wanted to share as I think of the zoning code dra0, and the larger context this fits into.

I am fairly new to this town, moved here in 2015. I know many of you who are serving roles in this community as Mayor, Vice Mayor, City Council, Planning Commissioners, and Staff, have been here much longer, and have witnessed more of the evoluon that has happened in this li%le town, as well as in Napa Valley.

I apologize that I have taken a long me to submit my comments in this process. In my busy schedule of being an architect, running a pracce and business, being a mom of a toddler (in covid mes), I have waited a long me to put effort in a%ending meengs, digesng the material, and pu9ng my thoughts together. I had assumed many others would make comments, and it would all work out in the end.

In the one Spotlight town meeng at the Cameo that I was able to a%end recently (again with my toddler), the current Vice Mayor Eric Hall was presenng the state of St Helena, the economic issues, that past decisions, and the situaon we are in now.

My key take-aways of that:
• Wow, we live in such a beauful town, in such a prosperous valley, and the town is one natural disaster from going bankrupt and becoming a ghost town. • Some things have got to change.
• This town lacks diversity, diversity in all facets just to name a few – socioeconomics, types of businesses, age, housing.

As I think of the proposed revisions of the zoning code, I'm not saying there aren’t good edits. I honestly have not read all of it. Again apologies, my free me is very limited, and I don’t really jump to the idea of reading zoning code in the li%le spare me that I have. But this is why we have you! When I have trouble thinking through complex issues such as this zoning code, I try to zoom out and think of the larger picture, and put it into simpler ideas. As we may have learned in grade school, and are maybe re-learning it with our children’s homework now, I think of the science experiment of creang a habitat, with the goal of making it thrive and last as long as you can. I think my project was a fish tank in school, and I had put some goldfishes, plants, water snails, and gravel in there, and then it was set to survive. Others in the class brought in their habitats. Press play, the clock cks, and we waited to see whose project lived the longest. We learned the more biodiverse, the more lifecycle loops that come in full circle, the be%er the habitats did, the longer they survived, and the be%er it thrived.

Our town is on the brink of failing. Empty storefronts, shortage of workers, lack of funds, unaffordable housing, lack of low-income housing, lack of diverse shops and restaurants that are affordable for everyone, and closing schools, are signs of an unbalanced habitat. I mean honestly, the bigger picture of the world right now has a lot of unbalances. Failing banks, not a good sign. I can’t even start.

Agenda Item #6.1.

There is a saying a colleague just reminded me of, "If you put a frog in a pot of boiling water it will instantly leap out. But if you put it in a pot filled with pleasantly tepid water and gradually heat it, the frog will remain in the water unl it boils to death." I think we all recognize the water is ge9ng warmer.

I have another example. Fake grass. Not long ago, fake grass was the new fad. And maybe people sll think it is. Fake grass is a material that probably in producon puts a lot of carbon into the air. In order to install it well, my understanding is that you have to excavate and remove your top soil, install several inches of compacted gravel, and then lay the fake grass in. (I’ve never installed it so I am only conceptualizing what I hear about it) This is great right? We are saving water. I get it. Everyone should do it, right? Imagine all of St Helena was mandated by some policy to install fake grass in order to conserve water. We're doing the right thing, right? What did we just do? We created a heat island. Fake grass does not photosynthesize, it doesn't take in carbon dioxide, sequester it in the ground, and produce oxygen. Fake grass doesn't a%ract pollinators. Say a person who installed fake grass sells their property. The new owner wants to plant nave water wise plants, and now has to excavate this fake grass and gravel to dump it into a landfill. To undo the damage is very hard. We cannot try to solve for one thing, without thinking about the others.

I write this to you, as you all signed up and worked hard to get to the posions that you hold. No one assigned you. You chose to take this posion on. And I applaud you for your energy and efforts, and I appreciate your drive to make this city a be%er place. My hope with my comments is to offer everyone a moment to take a step back to see the zoning code changes in a larger context. To not be afraid to ask quesons, to seek clarificaons, to decide to take more me if needed to review, and to get more informaon and research about the changes, to queson them unl they are ve%ed out fully. Think outside of the box. Do your due diligence. Don't assume someone else is figuring it out, and that you just have to vote like them.

We do need change. This town needs change, in a thoughIul and measured way. The zoning code edits can help, and they can also hurt. Please take enough me, and gather the professionals needed, vet it all out, before you make it into law, do your homework, before you press play.

One person can affect change. Each of you can affect change.

I affected change in St Helena. The speed limit between Madrona/Fulton to Pra%, heading northbound was 35mph. Heading south, coming into town, it is 25mph. Two speed limits on the same stretch of road. I’m sure you all have thought as you drove north, oh yes, I can finally speed up a0er Fulton/Madrona. There are four pedestrian crosswalks a0er the speed limit sign of 35. Two at Crinella, one at Elmhurst, one at Pra%. There is a middle school just west of this stretch of road, and a community of many young families on the east. I watched many mes in fear, as kids walked home from school, young li%le middle-schoolers, crossing that street, with giant trucks and speeding cars, and I was terrified.

I just became a mom 3.5 years ago. Any other child out there, feels like they’re my child. I understand the deep love for a child a mom can have. I thought, I’m going to do something about this.

I wrote emails and made phone calls to the public works dept, city manager, talked to the Mayor at the me. I made a map and diagram, pointed to the sign, the four crosswalks, the school, took a picture of the 35mph sign with the crosswalk just beyond. I followed up, months and months trying to get an understanding of what steps could be done to reduce the speed limit. I had long conversaon with Mayor Ellsworth, and he recommended that I join the commi%ees, come to meengs that he was working on, Agenda Item #6.1.

and that speed limit signs are expensive, and there are a lot of bureaucrac hoops that you have to jump through to get a speed limit sign changed. I accepted all of the challenges.

One day I called the Police department, and asked about the situaon, and someone politely told me that they only enforce the signs, but that Caltrans is the jurisdicon who could change the sign. I picked up the phone and I called Caltrans signs and maintenance. A person said I need to speak with the north bay signage supervisor Mr. Guerrez. I called him, and let him know my concerns, and emailed him with the diagrams I had done. He said he would send it up through engineering. Months passed, and I would gently check in with him. He would respond le9ng me know that he didn’t forget about me, and that engineering was making progress with it. Even more months passed, and it had been over a year since my first inquiry with Public Works about this sign.

I was at work when my husband texted me a photo of a 25mph sign. It took me a moment to realize what it was, and my jaw dropped. Caltrans had a crew out there, installing zebra striping, pedestrian crossing signs, and the 35mph was replaced with a 25mph. I texted Mr. Guerrez the picture of the sign and a big thank you, I told him he made my year. I was floored that I made that happen, li%le ol’ me. I talked to Mr.

Guerrez, expressed so much gratude that he helped me reduce the speed limit. He menoned that the speed limit change actually wasn’t part of the engineering, and that he had made that change because it was obvious that it should not be 35mph. He said to me, “You know, I have kids too.” What I want to bring to everyone’s a%enon is that when you think with your heart, doing the right thing follows. As you sit in that chair, holding that pen, having that mic, you hold the power to affect change, so much change. I hope you’re not looking over your neighbors’ shoulder thinking they’re doing the homework so I don’t have to. Are you convinced you’re ready to put your name on it? Michelle L. Covell
I would like to make an edit the to my previous comment submi%ed.

My Bachelor’s degree is in Architecture, at the school of Environmental Design at UC Berkeley, with High Honors
Agenda Item #6.1.

November 7, 2025
Public Statement by
Michelle Covell, resident and Planning Commissioner
This document below are my personal views, and does not represent the Planning Commission’s views.

I am bringing this meeng to a enon of the city leaders to address process failures in responding to public comments and their aggregate effects on Governance and Civic Accountability. At the PC hearing on October 21, 2025, item 5.1, several residents wrote with important messages that was deemed by the Chair, not an agendized item, and therefore could not be addressed and Staff would not have to answer. In the last meeng, November 4th, 2025, quality control regarding the amendments on the agenda was brought up, and it was again discussed that this is not an item for Planning Commission that evening, and would be be er suited for the Dec 16th workshop regarding the zoning code.

I’m requesng this discussion today regarding the persistent systemic failures in accountability, accuracy, and responsiveness within the City of St. Helena’s public processes—parcularly as they relate to the handling of resident concerns, the accuracy of staff reports, and the lawful administraon of zoning code amendments.

This memorandum summarizes some of the documented cases, idenfies structural governance failures, and proposes correcve acons to restore transparency, integrity, and public confidence in City operaons.

Beginning in October 2024, a resident/applicant raised concerns regarding an unauthorized inseron of language into the City’s zoning code that substanvely altered policy under the guise of a “clerical edit.” Over the following year, mulple public comments, wri en submissions, and appearances before the Planning Commission and City Council documented inaccuracies, procedural irregularies, and staff misrepresentaons relang to this issue.

Despite repeated requests for clarificaon and correcon, there was no acknowledgment or resoluon unl the City A orney’s memo of June 2025 confirmed that the word inseron was not necessary at all, and is a policy discussion, rather than “clerical edit” and would require going through the formal policy amending process.

During that period, the City expended significant me and public resources on staff hours, a orney and consultant fees, while residents connued to encounter a lack of transparency and accountability in official communicaons and staff reports.

I have collated in this document the public le ers sent in, and reference them generally with bullet points. There are many and feel free to read through them to understand the magnitude of public comment. I do not have all of the meengs listed below however I believe there is enough between these meengs to show the magnitude.

Agenda Item #6.1.

1. October 21, 2025 – Planning Commission Item 5.1
• Residents idenfied inaccuracies and omissions in staff reports, incorrect reporng on the events, and slander of a resident. No one has addressed this publicly. • Potenally illegal zoning code inseron classified incorrectly as a “clerical edit” asking for legal interpretaon.
• Concerns of professional negligence and misuse of city resources, and costs associated

2. May 13, 2025 – City Council Item 11.1
• Staff and consultant presentaons mischaracterized substanve policy changes as administrave edits
• Resident le ers demonstrated how the change contradicted the City’s General Plan and would harm property values and community character.
• Early correspondence clearly outlined the issue; staff persisted in misinterpretaon despite clarity from residents, expended more costs to the city.

3. July 22, 2025 – City Council Item 12.2
• Residents’ quesoned inseron of word
• Concerns were raised over the treatment of residents, the calling of law enforcement inappropriately. Does the resident’s side of the events ma er to the city? Protecng residents from misuse of power?
• The City A orney removed key informaon about property value impacts from a presentaon to the Council, is the city trying to reduce resale values of homes as a policy goal?
• The PC handbook does say that property values should be protected. The policy discussion in staff report for supporng staff’s recommendaon outlined as having an effect of reducing resale values.
• Residents brought up that the policy for supporng the inseron is downzoning without public knowledge.
• Residents pointed out correcons to the staff presentaon and called out procedural violaons. Staff report had misleading informaon.

Governance and Accountability Concerns
The pa ern of events described above illustrates a systemic breakdown in the City’s mechanisms for accountability and public responsiveness:

1. Lack of Oversight:

The Planning Commission cannot address concerns beyond its purview, leaving significant governance gaps when staff conduct or documentaon is quesoned. Who is responsible for addressing the concerns of cizens and quesons, that out of the purview of the commission, council and staff?

2. Failure of Administrave Response:

Is it the responsibility of the City Manager for staff management, quality control, Agenda Item #6.1.

accuracy, and resident relaons, addressing resident’s quesons and concerns? If not the CM, then who?

3. Delayed Legal Clarificaon:

The City A orney’s formal acknowledgment of the unnecessary inseron came aEer eight months of resident requests, confirming the residents’ posion but without addressing the procedural failures that preceded it. Is it the City A orney’s responsibility to quality control the substance of the zoning codes, and general plan? If it’s not, who is?

4. Erosion of Trust and Misuse of Resources:

The year-long process resulted in unnecessary legal and consultant expenditures, wasted staff me, and diminished public confidence in local government. It has been asked in for public engagement, and that the cizens play a role in the review and quality control of codes (see PC 11.4.25 in parcular) It has been said that cizens have their own day jobs, and it should not be on the cizens (not all are knowledgeable of codes and how they apply) to be able to QC this. It is ulmately within city staff that should have QC and roles and responsibilies clear. (See Napa County Strategic Iniaves 2025-2030 – Elevate County Service and Workforce Excellence secon) I would imagine this goal of the county, would include the city of St Helena.

Accountability Responsibili%es
I imagine having a clear separaon of roles and responsibilies would help make the process work be er. There has to be a checks and balances in our small-town government. Whether or not we are running on limited resources or not, these clear roles and responsibilies must not blend as that negates the checks and balances built into the system. Please define the roles and responsibilies of the City Manager, City council, City A orney to ensure accountability.

This is an example: Feel free to clarify/rearrange and make certain there is a clear accountability system.
• City Manager: Charged with ensuring the accuracy, quality, and responsiveness of staff work products and communicaons, and holds staff accountable. • City A orney: Provides legal review but does not replace the City Manager’s duty to address resident concerns.

City Council: Ulmately responsible for overseeing the City Manager and ensuring the integrity of administrave processes. City Council, Mayor, Vice Mayor, are the representaves of the cizens, and they are there to protect cizens by holding the City Manager accountable.

When these funcons fail in sequence, residents have no effecve recourse, creang a governance vacuum inconsistent with the principles of public service and transparency.

Agenda Item #6.1.

I request that the City council agendize and address the memorandum.

1. Publicly acknowledge the unauthorized inseron into the zoning code and affirm that it was a substanve, not clerical, change, and confirm that these mischaracterizaons will not be tolerated of staff.

2. Recognize and correct the inaccurate and misleading staff reports, addressing the meline of events, acknowledge applicant’s comments. Address the misleading staff reports and presentaons of zoning codes, and the alleged misinterpretaons by staff and the planning consultant we paid for their experse.

3. Provide a formal apology to the affected applicant, property owners, and residents who engaged in good faith to correct the issue, and received only dismissal of their quesons/comments.

4. Implement structural reforms to prevent recurrence, including:
o Establishing quality control procedures for all staff reports and public documents, and clearly address the roles and responsibilies of staff and cizens. o Requiring that any resident-idenfied inaccuracy be reviewed and addressed by the City Manager within a defined meframe.
o Instung performance and accountability standards for staff, ensuring that knowingly false or misleading reporng results in disciplinary acon. o Creang a formal escalaon process for public concerns outside the purview of the Planning Commission or City Council, ensuring mely and transparent responses.

Intended Outcomes
• Rebuild public trust in the City’s governance processes. • Ensure accountability for the accuracy and integrity of public records. • Strengthen staff morale by recognizing quality work and holding all personnel to professional standards.
• Promote transparency, fiscal responsibility, and lawful adherence to the City’s General Plan and zoning procedures.

Please consider this is not an isolated ma er but a reflecon of broader procedural and cultural challenges within City administraon. Correcng this course is essenal to reestablishing credibility, protecng staff who perform their dues ethically, and honoring the civic responsibility owed to the residents of St. Helena.

Through this memo, I request a formal agenda discussion and policy response from the City Manager, Mayor, Vice Mayor, and City A orney to ensure these governance issues are addressed comprehensively and publicly.

RespecOully
Michelle Liu Covell
Agenda Item #6.1.


















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Agenda Item #6.1.














Agenda Item #6.1.

Outlook
Public comment - regarding sludge, and a general public forum item.

From Michelle Covell <[email protected]>
Date Tue 1/13/2026 1:09 PM
To Paul Dohring <[email protected]>
Cc Charles Covell <[email protected]>
Good evening Mayor and City Council,
I’m speaking solely as a resident of St. Helena.

I’m here because I have serious concerns about recent agenda items that, taken together, raise important questions about public health, infrastructure capacity, and transparency.

On November 18, 2025, item 12.1 the council authorized $378,000 in civil liability fees related to violations of effluent discharge limits into the Napa River over a two-year period.

Then tonight, on January 13, 2026, Item 10.1 proposes a $100,000 budget amendment for increased sludge hauling costs, described as being due to “higher-than-anticipated operational needs.” The staff report also states that sludge hauling is an essential function of the City’s wastewater treatment plant.

My question is straightforward:

Is this increase in sludge hauling costs connected to the fact that the City can no longer discharge excess effluent into the Napa River—a practice that resulted in nearly $400,000 in penalties and was brought to light in November?
If our sewer infrastructure cannot handle current sludge loads without discharging into the river, that is not a minor operational issue. That is a public health and safety concern. And it raises a red flag about whether the City is already struggling to manage the effluent produced by existing residents.

For context, my monthly sewer hook-up fee is already $100, not including usage charges. Will this increase again? I don’t see how residents are expected to “produce less effluent.” This brings me to a larger concern:

How does the City plan to accommodate the growth required by RHNA when we appear to be straining under current wastewater capacity?
Growth without sufficient infrastructure does not just create inconvenience—it creates risk. Risk to public health, risk to our waterways, and risk to the long-term sustainability of this community. Who in this town manages this, oversees this? Who is responsible for this? I also want to remind the Council that on December 3, 2025, I submitted a public forum comment requesting that you agendize a discussion on Public Health and Safety Standards in City Planning and Growth Management, including infrastructure and environmental sustainability. That request has not been acted upon.

Additionally, I refer you to my October 7, 2025 letter [Reference Agenda October 14 th
, 2025 – City Council Public
forum]
Agenda Item #6.1.

regarding my documented experience with the City Manager. To date, I have not received a single returned email or phone call addressing the issues raised.

As I stated in that letter:
“When a resident brings forward a formal concern, it should be treated with seriousness and professionalism.

Efforts to intimidate, silence, or discourage civic participation—even when subtle—have no place in the government of this town. There should be zero tolerance for gaslighting, intimidation, or attempts to erode public trust in the democratic process.”
Unfortunately, what I have observed over several years is a pattern of residents being shut down when they ask hard questions. We have even heard residents discouraged from submitting public information requests.

That is not transparency. And it is not good governance.

St. Helena is a small town, but these are big-picture issues. Ignoring them does not make them go away; it only increases the cost, the liability, and the erosion of public trust.

I am asking this Council to step back, look at the full picture, and address these concerns openly, responsibly, and with the seriousness they deserve.

In a town with this level of beauty and cost of living, it is concerning to discover that the money residents have long been paying does not appear to have gone toward maintaining the core infrastructure we rely on.

Thank you for your service, City Council.

Sincerely.

Michelle Liu Covell
Architect, Partner, Director of Operations, LEED AP
Agenda Item #6.1.

Outlook
RE: Public comment - regarding sludge, and a general public forum item.

From Michelle Covell <[email protected]>
Date Wed 1/14/2026 1:40 PM
To Paul Dohring <[email protected]>; Michelle Deasy <[email protected]>; Kate Spadarotto <[email protected]>; Billy Summers <[email protected]>; Aaron Barak <[email protected]>; Ethan Walsh <[email protected]>; Maya DeRosa <[email protected]>; Mike Janusek <[email protected]>; Anil Comelo <[email protected]>; Andrew Bradley <[email protected]>; Joseph Leach <[email protected]> Cc Charles Covell <[email protected]>
Good day, **please do not reply all**
Following up on CC mtg Jan 13
th
. (I watched from home for the parts I was not present.) Thank you City Council for allowing more time to address the questions from the citizens. I appreciate this decision very much.

I am available to meet with anyone who would like to go over my questions, comments, observations, analysis of reports and materials that I have submitted as public comment so that we can make the next two weeks the most efficient for all of us.

Last night, at the very end, the question of whether or not there is enough water and sewer waste water capacity was addressed by staff, I believe Joe Leach asked Eric Janzen to address this question.

I want to make sure it is clear the question is not about the volume of water in pipes that flow to a project, and whether the pipes are capable of delivery the volume of water to a project with adequate pressure.

The question is about water availability. It was screencapped in my comment, and also in Joshua Parke’s comment the first few paragraphs of the WNP, the ability of the city to provide water without exceeding safe yield.

This is what needs to be proven with critical analysis.

The water forecast report shows a graph, a projection that is much lower than previous years.

Please provide the math that shows the city is able to provide water without exceeding the safe yield.

Please provide the math that shows how the city’s waste water treatment plant and safely process the additional projected waste and how the system will be managed without causing a public health and safety issue to the Napa River, the environment, and adding more costs to the existing residents.

If we are already facing additional unexpected higher volumes of waste that is causing added $100k to haul sludge, we need to know how much more hauling will need to take place, and what that means on the infrastructure. It was said in the sludge report, an unanticipated amount, so this means there is some sort of metric being used here to measure this amount. Please show the math.

There are two weeks for staff to address significant questions from the citizen’s comments posted on the agenda. Not just the spoken comments, the written ones as well. I hope the city finds an efficient way to work on this analysis such that the next meeting is highly productive, transparent, and that we all can feel great to move forward if that is the proven case. I imagine this means the City Manager would need to take charge and ensure an efficient processing of the concerns, and provide a quality control check in that this is happening.

We are a team. To be clear, I am again not against more housing, and especially more affordable housing. This isn’t a classist situation. I want to make sure the people who buy these homes with their hard earned money, aren’t left with a mess, more legal battles, and or a bill they can’t afford to pay, and have to go bankrupt. I am for the people. I am So For The People. ALL of the people. And I’m willing to do the critical homework, so that this town can move forward responsibly. Responsibly.

Let it be very clear, I expect every comment letter to be addressed. My response letter to Mr. Barnett, is not just a response letter to Mr. Barnett. It is a comment letter where staff needs to confirm what is correct. AND to address public health and safety comment. With out a doubt.

To Mr. Walsh, you said you haven’t seen evidence that proves there isn’t enough water or sewer capacity for the project, however, is it also safe to say, you haven’t seen evidence that there is enough water and sewer capacity to handle the project? Saying “yes there is” is not evidence. Math is proof.

And Mr. Walsh you bring up a great point about a moratorium if that is needed. I think that seems like a prudent idea if the water and sewer capacity is shown that there is not enough to already serve the existing residents, there is an infrastructural reason to look critically at that question.

Sonoma just dumped 5.5 million gallons of poop into the Russian River polluting the river beaches, coastal beaches, and peoples’ wells. https://www.sonomawater.org/rrcsd-spill
Agenda Item #6.1.

Perhaps this is a good example of what we don’t want to do because of unanticipated amounts of effluent.

LET THERE BE NO CONFUSION. All comments, questions, observations need to be answered and confirmed.

Don’t say, well this didn’t have a question. Anil Comelo, City Manager, I believe it is your job to oversee that this task is done correctly.

Sincerely
Michelle Liu Covell
Architect, Partner, Director of Operations, LEED AP
707.968.9280
1407 Main St. Suite 102 Saint Helena, CA 94574
www.covellarchitects.com
From: Michelle Covell
Sent: Tuesday, January 13, 2026 1:10 PM
To: Paul Dohring <[email protected]>
Cc: Charles Covell <[email protected]>
Subject: Public comment - regarding sludge, and a general public forum item.

Good evening Mayor and City Council,
I’m speaking solely as a resident of St. Helena.

I’m here because I have serious concerns about recent agenda items that, taken together, raise important questions about public health, infrastructure capacity, and transparency.

On November 18, 2025, item 12.1 the council authorized $378,000 in civil liability fees related to violations of effluent discharge limits into the Napa River over a two-year period.

Agenda Item #6.1.

Then tonight, on January 13, 2026, Item 10.1 proposes a $100,000 budget amendment for increased sludge hauling costs, described as being due to “higher-than-anticipated operational needs.” The staff report also states that sludge hauling is an essential function of the City’s wastewater treatment plant.

My question is straightforward:

Is this increase in sludge hauling costs connected to the fact that the City can no longer discharge excess effluent into the Napa River—a practice that resulted in nearly $400,000 in penalties and was brought to light in November? If our sewer infrastructure cannot handle current sludge loads without discharging into the river, that is not a minor operational issue. That is a public health and safety concern. And it raises a red flag about whether the City is already struggling to manage the effluent produced by existing residents.

For context, my monthly sewer hook-up fee is already $100, not including usage charges. Will this increase again? I don’t see how residents are expected to “produce less effluent.”
This brings me to a larger concern:

How does the City plan to accommodate the growth required by RHNA when we appear to be straining under current wastewater capacity? Growth without sufficient infrastructure does not just create inconvenience—it creates risk. Risk to public health, risk to our waterways, and risk to the long-term sustainability of this community. Who in this town manages this, oversees this? Who is responsible for this? I also want to remind the Council that on December 3, 2025, I submitted a public forum comment requesting that you agendize a discussion on Public Health and Safety Standards in City Planning and Growth Management, including infrastructure and environmental sustainability. That request has not been acted upon.

Additionally, I refer you to my October 7, 2025 letter [Reference Agenda October 14 th
, 2025 – City Council Public forum]
regarding my documented experience with the City Manager. To date, I have not received a single returned email or phone call addressing the issues raised.

As I stated in that letter:
“When a resident brings forward a formal concern, it should be treated with seriousness and professionalism. Efforts to intimidate, silence, or discourage civic participation—even when subtle—have no place in the government of this town. There should be zero tolerance for gaslighting, intimidation, or attempts to erode public trust in the democratic process.” Unfortunately, what I have observed over several years is a pattern of residents being shut down when they ask hard questions. We have even heard residents discouraged from submitting public information requests.

That is not transparency. And it is not good governance.

St. Helena is a small town, but these are big-picture issues. Ignoring them does not make them go away; it only increases the cost, the liability, and the erosion of public trust.

I am asking this Council to step back, look at the full picture, and address these concerns openly, responsibly, and with the seriousness they deserve.

In a town with this level of beauty and cost of living, it is concerning to discover that the money residents have long been paying does not appear to have gone toward maintaining the core infrastructure we rely on.

Thank you for your service, City Council.

Sincerely.

Michelle Liu Covell
Architect, Partner, Director of Operations, LEED AP
Agenda Item #6.1.


























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Agenda Item #6.1.

WATER NEUTRALITY

POLICY UPDATE
Goals – Timeline – Strategy
January 13, 2026

Agenda Item #7.1.

Water Neutrality Background
• The Policy was originally enacted with Ordinance 2016-13 creating SHMC Section 13.12.030.
• The Policy required all new development to completely offset its water use by installing water efficient fixtures.
• The Water Neutrality Guideline was later adopted to define the methods by which water savings would be calculated.

The Policy has not been updated.

Agenda Item #7.1.

Policy Update
• Residents and Developers have frequently commented on a need to update the Policy.
• Certain Councilmembers and Planning Commissioners have expressed similar observations.
• Public Works seeks to revise the Guideline to clarify the means and methods for the residential and commercial calculations. • Public Works is also updating the method for estimating landscape water use to be more prescriptive.

Agenda Item #7.1.

Next Steps (Interim Policy Update)
• End of January 2026 - Public Works expects to have a draft Policy Update ready for internal review.
• February 2026 – Policy Update will be submitted to the City Attorney for legal review.
• March 2026 - Public Works will present the draft Policy Update to ATSC and the Water & Wastewater Committee.
• April 2026 - Public Works will present the draft Policy Update to Planning Commission.
• May 2026 – Public Works will present the Final Policy Update to City Council for adoption.

Agenda Item #7.1.

Next Steps (Water Neutrality Fee Program Update)
• FY27Q1 – Council adopt Water Management Plan that details various projects that contribute to water supply sustainability. • FY27Q2 – Develop/award Request for Proposals for Water Neutrality Impact Fee nexus study.
• FY27Q2-Q3 – Develop, vet and approve Water Neutrality Impact Fee nexus study.

Agenda Item #7.1.

Agenda Report to the City Council
Agenda Section: STAFF BRIEFING
Department: Recreation
DATE: January 13, 2026
FROM: Ashley Sylvester, Recreation Manager
SUBJECT: Discussion on A Year of Celebration: Sesquicentennial Events & Activities and Receive Guidance Regarding
Preliminary Events.

RECOMMENDED
ACTION:

Provide guidance to staff regarding the preliminary events, activities, programs, and fundraising efforts presented in this report for the City’s Sesquicentennial celebration.

PREVIOUS COUNCIL
ACTION:

At the Council Meeting on April 22, 2025 and August 26, 2025, staff gave an update on the Sesquicentennial
Committee and planning taking place for the year-long
celebration taking place in 2026.

STATEMENT OF THE
PURPOSE:

Staff is seeking guidance and/or decisions from City
Council regarding the preliminary events, activities,
programs, and fundraising efforts presented in this report for the City’s Sesquicentennial celebration.

FINANCIAL IMPACT: All staff time and associated costs will be funded from approved FY 25-26 and FY 26-27 departmental budgets
for the Sesquicentennial Celebrations.

BACKGROUND:

Staff has been collaborating with a group of community stakeholders, organized as the Sesquicentennial Planning Committee, to plan the City’s year-long celebration marking its founding on March 24, 1876. This report is presented to City Council, as previously discussed at the August 26, 2025 meeting, to share a more detailed overview of the planned activities, events, programs, and fundraising efforts for the upcoming Sesquicentennial celebrations.

DISCUSSION:

The City of St. Helena will celebrate its Sesquicentennial in March 2026, marking 150 years since the City’s incorporation on March 24, 1876. This milestone provides an opportunity to honor St. Helena’s rich cultural heritage, history, and community identity while engaging residents, businesses, and visitors throughout a year-long celebration.

To support the planning and coordination of the Sesquicentennial, a Sesquicentennial Committee comprised of community stakeholders and City staff was formed. The Committee structure is comprised of 2 Co-Chairs and 4 subcommittees. The subcommittees are: Special Events, Marketing & Fundraising, Economic Development, and History & Heritage. The Committee established an overall framework for the Agenda Item #9.1.

celebration and identified key events and monthly themes that reflect the City’s past, present, and future. St. Helena hotels and wineries have met with city staff and the Committee co-chairs to come up with ideas and work on a cohesive strategy to spark widespread tourism and create economic development opportunities for the community, not only during this year of celebration but in future years.

Key Sesquicentennial Events
Date Event
March 21, 2026 From Boot Stomping to Grape Stomping
March 24, 2026 Plaque Unveiling and Sesquicentennial
Proclamation at City Council
May 24, 2026 Music at the Mill
July 4, 2026
4th of July — America’s 250th
Anniversary and St. Helena’s 150th
Celebration
September 5, 2026 Community Block Party
September 25, 2026 Homecoming and Community Parade
Monthly Celebration Themes
Month Theme
January Let the Year Begin
February Before St. Helena Became St. Helena
March St. Helena Becomes St. Helena
(Incorporation Month)
April The Early Days of St. Helena
May Music Plays a Part in History
June The Early Days of Agriculture
July Happy 250th Birthday, America
August A Region Synonymous with Wine
September Cheers to 150 Years
October A Walk Down Memory Lane
November A Month of Being Thankful
December Moving Toward the Next 150 Years
With the framework and preliminary schedule established, the Sesquicentennial Committee is positioned to continue detailed planning, implementation, and coordination of community-wide activities, fundraising efforts, and programming.

The Committee will return to the City Council periodically throughout the year-long celebration to provide updates on progress and activities as requested. Staff will also seek City Council direction and approval, as necessary, for items related to the celebration, including potential road closures, special event permits, and other requests requiring Council consideration.

Agenda Item #9.1.

The Sesquicentennial special events, programs and economic special offers will be designed to celebrate our community members and draw visitors outside of the valley into St. Helena. The execution of this year of opportunities will be what keeps all cherishing and staying as well coming back to visit our beautiful town.

ENVIRONMENTAL REVIEW: N/A
GOAL:

Goal 4: Provide Effective Community Information & Opportunities for Engagement Goal 5: Enhance Quality of Life
Agenda Item #9.1.

Sesquicentennial Celebration
A Vintage 150 Years in the Making
City Council: January 13, 2026

Agenda Item #9.1.

Sesquicentennial
Planning
Background
• St. Helena will reach the 150-year mark
as a City on March 24, 2026
• Community planning committee formed
in Summer 2024 - Tasked with
developing a framework
• Committee members have met with city
staff, community stakeholders, and
businesses to develop an exciting plan
• Plan execution led by Jean Marie Wolf
and Caroline Palmisano Page 248 of 1047
Agenda Item #9.1.

Where we are now
Planning Continues
Marketing Plan and Brand Developed
Promotion Beginning Late Summer 2025
Year-Long Calendar of Events and Programs ready to launch Fundraising and Sponsorships

Agenda Item #9.1.

Marketing Logo and Tag Line

Agenda Item #9.1.

Monthly Themes
• January- Let the year begin..
• February: Before St. Helena became St. Helena
• March: St. Helena becomes St. Helena(Incorporation date) • April: The Early Days of St. Helena
• May: Music Plays a Part in History
• June: The Early Day of Agriculture
• July: Happy 250th Birthday America
• August: A Region Synonymous with Wine
• September: Cheers to 150 Years!
• October: A Walk Down Memory Lane
• November: A Month of Being Thankful
• December: Moving Toward the next 150 Years

Agenda Item #9.1.

Historical Society Calendar
History Programs
September 2025- Cemetery Walk ft. Town Founders
October 2025- City Council Presentation by Historical Society November 2025- St. Helena Kiwanis Talk- “Then & Now”
April- St. Helena Historical Society Exhibit; “Napa County a Wellness Destination”
May 2026- St. Helena Choral Society Performance; “Americana Musical Jubilee”
September 2026- Cemetery Tour; “Spirits of St. Helena”

Agenda Item #9.1.

Historical Society and St. Helena Public Library
• Non-Profits being displayed at the Library!
• October 2025- Wappo Talk- Tek Tekh Galbaldon
• November 2025- St. Helena Kiwanis Club History Display • January- St. Helena Oddfellows History Display
• January 29- Napa Valley Landmarks Talk; “Your Old House” • February- St. Helena Historical Society Display; “Then & Now” • March- UpValley Women’s Club History Display
• April- St. Helena Rotary History Display
• May- St. Helena Presbyterian History Display
• June- Adventist Health Local History Display
• July- Native Sons History Display
• August- Krug Wintery Display
• September- St. Helena Masonic Lodge History Display
• October- Culinary Institute of America- Christian Brothers History Diplay • November- St. Helena American Legion Display
• December- St. Helena Methodist Display

Agenda Item #9.1.

Special Events
• March 21st- “From Boot Stomping to Grape Stomping”
• March 24th- Plaque unveiling and Proclamation at Council • May 24th- Music at the Mill (Tentative Date)
• July 4th- 4
th of July 250th and 150th Celebration
• September 5th- Cheers to 150 Years
• September 25th- Homecoming and Community Parade

Agenda Item #9.1.

From Boot Stomping to Grape Stomping
March 21, 2026 from 5:00-10:00pm
• This event will be held as the first fundraiser for the Sesquicentennial Events in 2026
• Location is Native Sons Hall
• This is a 21+ Event
• Dinner by Oddfellows, Live and Silent Auction
• Live music performance by Dustin Saylor and line dancing lessons offered during the event!

Agenda Item #9.1.

From Boot Stomping to Grape Stomping
March 21, 2026 from 5:30-10:00pm
• Tickets on Sale today! Celebratesthelena.com
• Ticket Prices are $100 individual or $900 for a table of 8 • Table of 8 included preferred seating and two bottles of wine for the table • The evening will have a fun and interactive program for all to follow • Kicking off with acknowledging this momentous occasion of celebrating St. Helena this year!
• Opening Silent Auction Items
• Music will begin
• Dinner
• Line dancing lessons following Dinner
• Silent auction closes and Live auction begins
• Music Continues through the night

Agenda Item #9.1.

Sesquicentennial Plaque Dedication
March 24, 2026 from 4:00- 6:00pm
• 150th City Plaque Dedication at Lyman Park
• Dedication ceremony for Sesquicentennial Celebration
• Following plaque reveal and dedication, willing downtown business will be participating in extended hours and 150 Celebration extras!
• The plaque will subsequently be installed at City Hall.

Agenda Item #9.1.

Celebrating 150, Honoring 250
July 4th, 2026
• 4
th of July Celebration
• Committee’s will work to make this 4th of July even more spectacular than before
• Working with the Parks & Recreation Department for event schedule on 4th of July weekend in St. Helena
• Businesses, hotels and wineries 4th of July specials through the weekend to incorporate holiday and 150th Celebration

Agenda Item #9.1.

Cheers to 150 Years!
September 5, 2025, starting at 5:00 p.m.
• Community block party on Adams St. and Library Ln.
• Live music, local wineries, St. Helena service organizations, businesses and all community members!
• Food trucks and experiences from St. Helena
• History walk through the vineyards

Agenda Item #9.1.

Parade Options
Pros Cons
Saturday, September 5
More locals can participate. No longer a locals-only-event.

Visitors can experience St. Helena. City staff need to organize parade We can gain publicity, thus induce
visits in future years.

Friday, September 25
Can piggy back on Homecoming
Parade.

Limited ability of all locals to attend
parade during the workday.

School district staff organize the
parade, so city staff does not need to
do so.

Unlikely to attract visitors.

Unlikely to garner publicity and thus
lost opportunity to market the city
for the long-term.

Agenda Item #9.1.

Homegrown through the Generations Parade
Option 1
• September 25, 2026, Tentative 2pm Start Time
• Homecoming parade expanded with community groups, city floats and past generations of SHHS
• Parade down Main Street, ending at Lyman Park
• Community gathering at Lyman Park to celebrate
Homecoming
• Throwback Pep Rally for Homecoming game

Agenda Item #9.1.

Homegrown through the Generations Parade
Option 2
• September 5, 2026, Tentative 2pm Start Time
• Parade with local businesses, community groups, city floats and past generations of SHHS
• Parade down Main Street, ending at Lyman Park
• Community gathering at Lyman Park
• Music and activities at and around Lyman Park

Agenda Item #9.1.

Merchandise and Promotions
• Merchandise continues to be sold at the St. Helena
Recreation office
• Additional merchandise locations in St. Helena, St. Helena Welcome Center, various businesses and hotels on Main
Street
• Promotions continue through website channels, newsletters through city, St. Helena Chamber website, Social Media and partnering businesses in St. Helena and beyond the valley

Agenda Item #9.1.

Want to Volunteer or have questions?
• Contact the Chairs at [email protected]
• Visit the website at celebratesthelena.com
• City contact: Ashley Sylvester, Interim Community
Services Director at 707-968-9222 or
[email protected]

Agenda Item #9.1.

Discussion and Questions
Questions Staff Recommendations

1. Does City Council want a commemorative plaque
installed, if so, at Lyman?
Yes, at City Hall

2. Should we have a parade, if so, with Homecoming on
Friday, September 25, or on a Saturday, September
5?
Yes, on a Saturday, September
5th

3. Do you want to see anything else this year that we
can work into the Sesquicentennial Celebrations?

Agenda Item #9.1.










 
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Agenda Item #9.1.

January 13, 2026
Dear Mayor Dohring and Members of the City Council,
As plans are made to celebrate St. Helena’s 150th anniversary, we should not overlook this opportunity to include activities and places that represent not only where the City has been, but where it is going…not just in the next 100 years, but for 100’s of years to come.

The St. Helena Community Forest provides such an opportunity and actually reflects many of the values outlined in the Sesquicentennial framework: connection to land and river, shared public spaces, education across generations, and thoughtful stewardship of resources. It also represents a modern chapter in St. Helena’s story—one that honors agriculture, conservation, and community involvement—and will serve as a lasting legacy to our community’s commitment to climate action.

Sustainable St. Helena would welcome the opportunity to work with other community partners and participate in the Sesquicentennial in a way that is aligned with the City’s goals, whether through special events, guided walks, educational programming, volunteer stewardship days, or storytelling about how this land has evolved over time. The history of the forest itself—created on unused, fallow, floodway land adjacent to the Napa River—is a great story in its own right.

Consequently, we respectfully request that the city council offer direction to staff to include the Community Forest, a living example of how St. Helena can celebrate its past while preparing responsibly for the future, in its Sesquicentennial celebration.

Thank you,
Maddie Chandler
President, Sustainable St. Helena
Agenda Item #9.1.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: January 13, 2026
FROM: Stephanie Killingsworth, Public Works Financial Analyst SUBJECT: Consideration and Adoption of a Resolution Authorizing a FY2025-26 $100,000 Budget Amendment to Increase
Appropriations for Additional Sludge Hauling Fees Due to Higher-Than-Anticipated Operational Needs, Funded by
Wastewater Enterprise Fund Reserves.

RECOMMENDED
ACTION:

Staff recommends approval of the attached Resolution.

PREVIOUS COUNCIL
ACTION:

On August 12, 2025, (Resolution 2025-088) the City
Council authorized the City Manager to enter into an
agreement with Upper Valley Disposal for Sludge Hauling Services from the Wastewater Treatment Plant. The
FY2025-26 Adopted Budget included $100,000 in
appropriations within the Wastewater Enterprise Fund for these services.

STATEMENT OF THE
PURPOSE:

The purpose of this staff report is to request City Council authorization of a FY2025-26 budget amendment in the
amount of $100,000 to increase appropriations within the Wastewater Treatment Plant operating budget for
additional sludge hauling due to higher-than-anticipated operational needs, funded by Wastewater Enterprise Fund reserves.

FINANCIAL IMPACT: Approval of the proposed action will increase the FY 2025- 26 Wastewater Treatment Plant operating budget by
$100,000 for sludge hauling services. The additional
appropriations are needed to fund increased sludge
hauling activity during the second half of the fiscal year due to higher-than-anticipated operational needs.

BACKGROUND:

Sludge hauling is an essential operational function of the City's Wastewater Treatment Plant and is required to support ongoing treatment processes, maintain system performance, and ensure compliance with regulatory requirements. The City contracts with Upper Valley Recycling to provide sludge hauling services from the Wastewater Treatment Plant.

The FY2025-26 Adopted Budget included $100,000 in appropriations within the Wastewater Treatment Plant operating budget for sludge hauling services, based on Agenda Item #10.1.

historical hauling volumes and anticipated operational needs. On August 12, 2025, the City Council authorized the City Manager to enter into an agreement with Upper Valley Disposal for sludge hauling services.

During the first half of FY2025-26, the City experienced a higher frequency of sludge hauling pickups than anticipated during budget development. As a result, the full $100,000 amount was expended within the first six months of the fiscal year, necessitating a budget amendment to fund continued sludge hauling services through the remainder of the fiscal year.

DISCUSSION:

During the first half of FY2025-26, the Wastewater Treatment Plant experienced higherthan-anticipated sludge production, resulting in an increased frequency of sludge hauling pickups. These additional pickups were necessary to support ongoing treatment operations, maintain system performance, and ensure compliance with regulatory requirements.

The FY2025-26 Adopted Budget assumed hauling volumes; however, operational conditions required more frequent hauling than originally projected. As a result, the $100,000 appropriated for sludge hauling services was fully expended within the first six months of the fiscal year.

To maintain uninterrupted wastewater treatment operations for the remainder of FY2025-26, staff estimates an additional $100,000 is required to fund sludge hauling services through June 30, 2026. The proposed budget amendment does not expand the scope of services but provides sufficient funding to address operational needs for the second half of the fiscal year.

Staff recommends funding the additional appropriations using Wastewater Enterprise Fund reserves. The use of reserves for this purpose is consistent with their intended use to address unanticipated operational costs and ensures continued compliance and system reliability without impacting other wastewater operations.

ENVIRONMENTAL REVIEW: Not a CEQA Project.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability DOCUMENTS ATTACHMENTS:

Resolution
Invoices FY26
Agenda Item #10.1.

CITY OF ST. HELENA
RESOLUTION NO. 2026-__
RESOLUTION AUTHORIZING A FY2025-26 $100,000 BUDGET

AMENDMENT TO INCREASE APPROPRIATIONS WITHIN THE

WASTEWATER TREATMENT PLANT OPERATING BUDGET FOR

ADDITIONAL SLUDGE HAULING SERVICES, FUNDED BY
WASTEWATER ENTERPRISE FUND RESERVES.

RECITALS
A. The City of St. Helena operates and maintains the Wastewater Treatment plant, which requires regular sludge hauling services to support treatment processes, maintain system performance, and ensure compliance with regulatory requirements; and
B. On August 12, 2025, the City Council adopted Resolution No. 2025-088 authorizing the City Manager to enter into an agreement with Upper Valley Disposal for sludge hauling services at the Wastewater Treatment Plant; and C. The FY2025-26 Adopted Budget included $100,000 in appropriations within the Wastewater Treatment Plant operating budget for sludge hauling services based on anticipated operational needs; and
D. During the first half of FY2025-26, the Wastewater Treatment Plant experienced higher-than-anticipated sludge production, resulting in an increased frequency of sludge hauling pickups and the full expenditure of the budgeted amount; and E. Staff has determined that an additional $100,000 is required to fund sludge hauling services for the remainder of FY2025-26 to maintain uninterrupted wastewater treatment operations; and
F. Staff recommends utilizing Wastewater Enterprise Fund reserves to fund the additional appropriations required for sludge hauling services during FY2025-26.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

Agenda Item #10.1.

1. Authorizes a FY2025-26 budget amendment in the amount of $100,000 to increase appropriations within the Wastewater Treatment Plant operating budget for additional sludge hauling services.

2. Funding is as follows:

Description Fund/Funding
Source
Expense
GL Account
Amount
Wastewater Treatment
Other Contract Services
571 – Wastewater
Enterprise 571-5029-2145 $100,000
Approved at a Regular Meeting of the St. Helena City Council on January 13, 2026, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.1.

UPPERVALLEYDISPOSALSERVICE

A WASTE CONNECTIONSCOMPANY
PO BOX382 SAINTHELENACA 94574-0382 DISTRICTNO. 4060

CITYOF ST HELENA
1080 COLLEGEAVE
SAINT HELENACA 94674
ACCOUNT NO. INVOICENO. STATEMENT DATE

DUEDATE
Santa DIVonllna BILLINGPERIOD

FORASSISTANCE
Customer Service One Time Payments
___
PAGE 1
4000-5152573
"mum
00/01/25
On lept
07/01/25 - 07/31/25
707-053-7000
500-457-1370
..
\,.

INVOICESTATEMENT
Date Descrl tlon Amount
Prevlous clones 45.
07/23/25 CommAdjustmentFinanceCharge ReverseFinance Charges $ -656.33 Total Payments And Credlts 3 -050.33
Sen/Ice Location MI Clty 01 St HelenaWet Wtr Pln
Acct #6182573 1 ChelxLn
06/27/25 Buéky1latem Charge 1 Each@ $125.00 $ 125.00
127 5
06/27/25 Dégmsal Fee ByTon - Ro 4.83 @ $0.00 $ 0.00
1 7185
06/27/25 Haul10 Yd - R0 1 Each@ $2000.00 $ 2,000.00
1237185
06/27/25 Disposal Fee ByTon - Flo 1.02@ $0.00 $ 0.00
1237186
' 06/27/25 Haul20 Yd - Ho 1 Each@ $0.00 $ 0.00
1237186
07/07/25 Bulky ItemCharge 1 Each@ $125.00 $ 125.00
1240325
07/07/25 Disposal Fee ByTon - RO 5.48 GI$0.00 $ 0.00
1240325
07/07/25 Haul 10 Yd- R0 1 Each@ $2053.80 $ 2,053.80
1240325
07/16/25 Bulky ItemCharge 1 Each@ $125.00 $ 125.00
Izwam
Please remit to the address below and return your remit stub with your payment.

UPPERVALLEYDISPOSALSERVICE ACCOUNTNo. woo-6182613 A WASTECONNECTIONSCOMPANY INVOICEN0. 17smoe7uoeo PO BOX382 STATEMENTDATE 00/01/25 SAINTHELENACA04674-0382 DUEDATE 0» mm PAYTI-IisAMOUNT «5.00030 ‘0 MD01 059609 07792H 160 DSNGLP u u .

III'I'I'-II--II'I-III-"III'|'I"II-'--I'|IIII"|'|Ill'lluIIlII- 3113““ S $018.: ESELLEELAEC‘EA mirage-$3351. the New won on the reverse '10.. SAINTHELENACA 94574 MAILPAYMENTTo: UPPERVALLEYDISPOSALSERVICE A WASTECONNECTIONSCOMPANY PO BOX7426
PASADENACA 91109-7428
HDEU UDDUUDDDDUDUDDODDXEIEE5737HEIDI]SSHEUEDDUDUUUDUDDDL7530305? Ll Agenda Item #10.1.

UPPERVALLEYDISPOSALSERVICE A WASTE CONNECTIONSCOMPANY
PO BOX382 SAINTHELENACA 94574-0382 DISTRICTNO. 4000

CITYOF ST HELENA
1080 COLLEGEAVE
SAINTHELENACA94574
ACCOUNTNO. INVOICENO. STATEMENT DATE

DUEDATE BILLINGPERIOD
INVOICESTATEMENT(continued)
PAGE 2
'
4060-8182573 178993087U060
08/01/25 On Recelpt
07/01/25 - 07/31/25
Date Deacrl tlon AmOunt
07/16/25 DIsposalEeeByTon - Ro 5.9 @ §0.00 0.00
1243588
07/16/25 Haul10Yd- R0 1 Each @ $2053.80
1243588
07/17/25 Bulky ItemCharge 1 Each @ $125.00
1243589
07/17/25 Disposal Fee By Ton - Ro 5.15 @ $0.00
1243589
07/17/25 Haul 10 Yd - R0 1 Each @ $2053.80
1243589
07/24/25 Bulky Item Charge 1 Each @ $125.00
1246668
07/24/25 Disposal Fee By Ton - Ro 5.67 @ $0.00
1246668
07/24/25 Haul 10 Yd- Flo 1 Each @ $2053.80
1246668
07/25/25 Transfer Payment 1 Each @ $619.81
CorrectingAgingBucket
07/25/25 Transfer Payment
Correctin AgingBuckets
1 Each @ -$619.81
Current hargea And Fees

TONIDUO
‘It'a FREEIThere Ia no charge to Viewor pay your bill on our website"

VIEW/PAYYOURBILLONLINEI
'Make Paymente 'Set up Autopay'
‘Accees your account 24/7 '60 Paperleee 'Vlew Statements‘ 2,053.80
125.00

0.00 2,053.80
125.00

0.00 2,053.80
619.81
-619.81
10,840.20
55,960.20
$9$69€?$$$€369999
Go to W and follow the onllne bill pay prompts to enroll today or call 1-800-457-1379 to make a payment through our Interactive voice aervlce with no extra tee.

Name
Street Address
Change of Billing Addreea
Visit:W
on tillthla out and mturn wtthyour payment
City
Phone ( )
State Zip
Agenda Item #10.1.

UPPERVALLEYDISPOSALSERVICE
PAGE 1 ACCOUNTNo. 4050919257: Sox?ggisczow?nws COMPANY INVOICENO. 177134659uooo SAINTHELENACA 94574-0332 STATEMENTDATE 09/01/25
DISTRICTNO 4060 DUE DATE 0" R'w‘”
' Scanto ply onllm BILLINGPERIOD 03/01/25 - 09/31/25 CITYOF ST HELENA FORASSISTANCE 1°80 COLLEGEAVE Customer Service 707-963-7988 5‘1"“ HELENACA 94574 One Time Payments 900-457-1379

INVOICESTATEMENT
Date Descri tion Amount
Prevlous Balance 9 55,960.20
Service Location MaClty 01 St Helena Wst Wtr Pln
Acct #6182573 1 Chaix Ln
08/01/25 Bulky ItemCharge 1 Each @ $125.00 $ 125.00
1249925
08/01/25 Disposal Fee By Ton - RO 3.58 @ $0.00 $ 0.00
1249925
08/01/25 Haul10 Yd - Flo 1 Each @ $2000.00 $ 200000
1249925
08/04/25 Bulky ItemCharge 1 Each @ $125.00 $ 125.00
1251016
08/04/25 Disposal Fee ByTon — RO 4.79 @ $0.00 $ 0.00
1251016
08/04/25 Haul 10 Yd - R0 1 Each @ $2000.00 $ 2,000.00 3 1251016 ; 5
08/12/25 Bulky ltem Charge 1 Each@ $125.00 $ 125.00 '5'? 1254350 .;
08/12/25 Disposal Fee By Ton - Ro 4.42 @ $0.00 $ 0.00 " ' 1254350 08/12/25 Haul 10 Yd - R0 1 Each @ $2000.00 $ 2.000%
1254350
08/19/25 Bulky ltem Charge 1 Each @ $125.00 $ 125.00
1257209
08/19/25 Disposal Fee ByTon - RO 4.56 @ $0.00 $ 0.00
Please remit to the address below and return your remit stub with your payment.

UPPERVALLEYDISPOSALSERVICE ACCOUNTNo. 4060-8182573 A WASTE CONNECTIONSCOMPANY INVOICENo. 1771mssuoeo po Box 332 STATEMENTDATE 09/01/25 SAINTHELENACA94574-0382 DUEDATE 0n 11mm PAY THISAMOUNT $64,460.20 MD01 075999 56212H 197 CSNGLP WRITEI IIII'I"”"I"IIIIIII'I'IIII1”"'I'II''IlI'II-II'II'I'II'II'I'I 3218”“ $ TO CHANGEADDRESS ?g:23535255551: ‘1Check here and complete the Inform-non on the reverse side. SAINTHELENACA 94574 MAILPAYMENTT0: UPPERVALLEYDISPOSALSERVICE A WASTECONNECTIONSCOMPANY PO BOX 7428 PASADENACA 91109- 7428 IllllllIllIIIIIIIIIIII'IIHIIlllllhl'll'll'll'"

IIIIIIIIHIIIIII
HDEU DDUDDUUDUUDDDUDUUXELGES73? DUDDEHHEDEUDODUDDDDDDU177113Hb5“! 5 1/1
Agenda Item #10.1.

PAGE2
' UPPERVALLEYDISPOSALSERVICE
A WASTECONNECTIONSCOMPANY A°°°UNT ”0' “03°61‘25” PO BOX382 INVOICEN0. 177134859U080 SAINTHELENACA94574-0382 STATEMENTDATE WW“
DISTRICTNO. 4060 DUEDATE 0n Receipt
BILLINGPERIOD 08/01/25 - 09/31/25

CITYOF ST HELENA
1080COLLEGEAVE
SAINTHELENACA94574
INVOICESTATEMENT(continued)
Date Description Amount
1257209
08/19/25 Haul10Yd- Flo 1 Each @ $2000.00 $ 2,000.00
1257209
Current Charges And Fees $ 8,500.00
Total Due $ 64,460.20
F” H m
'VIEW/PA‘Y‘YOURBItrONtINElT” _ *MakePayments ‘Set up Autopay' I *Acoess your account 24/7 '60 Paperless ‘ViewStatements' *lt's FREE!There is no charge to Viewor pay your bill on ourwebsite" I Go to t s:/ acco t. c custo e .c and followthe onllne bill pay prompts to enroll today or call 1-800-457-1379to make a payment through our Interactive voice service with no extra tee. change of Billing Address
Visit:WWW
ORtillthisout and returnwithyour payment
Name
Street Address
City State ________le
Phone( )
278
Agenda Item #10.1.

UPPERVALLEYDISPOSALSERVICE

A WASTE CONNECTIONSCOMPANY
PO BOX 382 SAINTHELENACA94574-0382 DISTRICTNO. 4060

CITYOF ST HELENA
1080 COLLEGEAVE
SAINTHELENACA 94574
Seen to pay will"

INVOICESTATEMENT
Date Descri tion
Previous Balance
Service Location
Acct #6182573
08/26/25 Bulky ItemCharge
1258880
08/26/25 Disposal Fee By Ton - Flo
1258880
08/26/25 Haul 10 Yd - Ro
1258880
09/02/25 Bulky ItemCharge
1262323
09/02/25 Disposal Fee ByTon - Ro
1262323
09/02/25 Haul 10 Yd — Fio
1262323
09/08/25 Bulky ItemCharge
1265377
09/08/25 Disposal Fee ByTon - R0
1265377
09/08/25 Haul10 Yd - Fio
1265377
09/11/25 Bulky ItemCharge
1265683
09/11/25 Disposal Fee By Ton - R0
Please remit to the address below and return your remit stub with your payment.

UPPERVALLEYDISPOSALSERVICE A WASTE CONNECTIONSCOMPANY
PO BOX382 SAINTHELENACA 94574-0382 MD01 079401 08058H 222 ASNGLP 'lIII”"III'IIIIIIIIIIIIII‘ll"'I“'I'I'I”II'IIII'll'llllllll"

CITYOF ST HELENA
1080 COLLEGEAVE
SAINTHELENACA 94574
ACCOUNTNO.

INVOICENO.

STATEMENTDATE

DUEDATE

BILLINGPERIOD

FCFIASSISTANCE
Customer Service
One Time Payments
MaCity 01 St HelenaWet WtrPin
1 Chaix Ln
1 Each @ $125.00

4.22 @ $0.00
1 Each @ $2000.00
1 Each @ $125.00

5.13 @ $0.00
1 Each @ $2000.00
1 Each @ $12.50

4.45 @ $0.00
1 Each @ $2000.00
1 Each @ $125.00

4.5 @ $0.00
ACCOUNTNO. INVOICENO. STATEMENT DATE DUEDATE

PAYTHISAMOUNT
n- \ AMOUNT
PAID s

TOCHANGEADDRESS
3 memeneeeaeeeaeaeen
PAGE 1
4000-6182573
177137198U060
10/01/25
On Receipt
08/01/25 - 00/30/25
707-003-7008
000-457-1370
0 7
9 4
0 1
”1
Amount
64,460.20
125.00

0.00 2,000.00
125.00

0.00 2,000.00 =1;

12.50 +1
; 0.00 "i
2,000.00
125.00

0.00 4060-6182573 177137196U060
10/01/25 On Receipt
077,007.70 ‘°
Check here end complete the mformetion on the reverse Blda. MAILPAYMENTTO: UPPERVALLEYDISPOSALSERVICE A WASTECONNECTIONSCOMPANY P0
PASADENACA 91109—7428 BOX7428
"'III"III'I"I'I'"II“II'II'I'I'III'I'HII'II'III'II'I'I'I" 'I
HDED L'IEIIJDDIJDDUEIIJEIUUUUDXEL625737 000077057700000000000011771.371195 IJ Agenda Item #10.1.

UPPERVALLEYDISPOSALSERVICE ACCOUNTNo. 4000-0102573 ??gigmws coMPANY INVOICENO. 177107190u000 SAINTHELENACA04574-0302 STATEMENTDATE 10/01/25
DISTRICTNo. 4000 DUEDATE Onascatpt
BILLINGPERIOD 00/01/25- 00/30/25

CITYOFSTHELENA
1000COLLEGEAVE
SAINTHELENAat 94574
INVOICESTATEMENT(contlnued)
Date Description Amount
1265693
09/11/25 11-13:; ggaYd- Ho 1 Each@ $2000.00 $ 2,000.00
09/17/25 1B§rg§y7latgm Charge 1 Each@ $125.00 $ 125.00
09/17/25 1Désepggsaag Fea ByTon - Ro 4.72@ $0.00 $ 0.00 09/17/25 Haul10Yd- He J 1 Each@Maaoooag_, __ ___, .__,a_, ”200000.. 2 ‘mW "'—"—‘ ""’ " 09/19/25 I132SI'II058582I Fee ByTon - Flo 0.83@ $0.00 $ 0.00 09/19/25 11-13% 522%- Flo 1 Each@ $0.00 $ 0.00
09/22/25 1351:5119); [atomCharge 1 Each@ $125.00 $ 125.00 09l22/25 $853,795? Fee ByTon - Ro 4.62 @ $0.00 $ 0.00
09/22/25 I1-I2aéré71 31W- Ho 1 Each@ $2000.00 $ 2,000.00 CurrentCharges And Fees $ 12,637.50 E?
? Total Due $ 77,097.70

VIEW/PAYYOURBILLONLINEI
‘MakePayments 1'Setup Autopay‘
'Accaes your account 24/7‘60 Paperless 'VlewStatementa“ 'lt's FREE] There Is nocharge to Vieworpay your blllon ourwabelte" Go to W and tollow the onllneblllpay prompts to enrolltoday or call 1-800-457-1379to make a payment through our lnteractlvavolce eervlcewith no extra fee.

Change of BlllingAddress
Vlslt:Wontillthlsoutandreturnwithyourpayment
Name
StreetAddteas . _______________.__..__._._—__—_ Glty____________ Stale ______.le Phone( )
Agenda Item #10.1.

UPPERVALLEYDISPOSALSERVICE

A WASTECONNECTIONSCOMPANY
PO BOX382 SAINTHELENACA94574-0382 DISTRICTNO. 4060

CITYOF ST HELENA
1080 COLLEGEAVE
SAINTHELENACA94674
Date Decor! tIon
Previous Balance
10/02/25 Payment ThankYou!
10/06/25 Payment ThankYou!
10/27/25 Payment ThankYou!
10/27/25 Payment Thank You!
10/27/25 Payment ThankYou!
10/27/25 Payment ThankYou!
10/27/25 Payment ThankYou!
10/27/25 Payment ThankYou!
Total Payments And Crodlts
Service Location
Acct #6182573
10/01/25 Bulky ItemCharge
1274453
10/01/25 Disposal Fee By Ton - Ro
1274453
10/01/25 Haul 10 Yd- Ro
1274453
10/16/25 Bulky ItemCharge
1282199
10/16/25 Disposal Fee By Ton - Ro
1282199
10/16/25 Haul 10 Yd- R0

UPPERVALLEYDISPOSALSERVICE

A WASTECONNECTIONSCOMPANY
PO BOX382 SAINT HELENACA94674—0382 MD01 076752 65110H 202 ASNGLP

CITYOF ST HELENA
1080 COLLEGEAVE
SAINTHELENACA94574
ACCOUNTNO. 4000-0102073
INVOICENO. 117222201U000
STATEMENTDATE 11/01/26
DUEDATE On Receipt
loan to m onlIno BILLINGPERIOD 10/01/20- 10/31/25
I —.
u FORASSISTANCE
Customer Service 707-003-7000 One Time Payments 000-457-1379

INVOICESTATEMENT
Amount , .70
126194 $ -10.840.20
126408 $ -8.500.00
126616 $ -8.500.00
126616 $ 4414.93
126616 $ 4849.38
126616 $ -8,789.95
126656 $ -12,637.50
126616 $ -10.995.00
S -09.526.96
MI Clty01 St Helena Wot Wtr Pln
1 Chllx Ln
1 Each@ $125.00 $ 125.00

4.39 @ $0.00 $ 0.00
1 Each@ $2000.00 $ 2000.00 '
1 Each@ $125.00 $ 125.00

4.28 @ $0.00 $ 0.00
1 Each@ $2000.00 $ 2,000.00
Please remit to the address below and return your remit stub with your payment.

ACCOUNTNO. 4060-6182573
INVOICENO. 177222201U000 STATEMENTDATE 11/01/25 DUEDATE On Receipt PAY THISAMOUNT $10,070.74 9213““s
TOCHANGEADDRESS ChockI'IITIInd com plot: the mformotion on the rover" side. MAILPAYMENTTO:

PAGE1

UPPER VALLEYDISPOSALSERVICE

A WASTECONNECTIONSCOMPANY
PO BOX 7428
PASADENACA 91109-7428
HDED DUDDDDDDDUUDUDUDUXH.635???ODDDLEU'PCI?HDDDDDDUDDDDL7728E‘EGL l 0 7
6 7
5 2
111 -.
.-I
Agenda Item #10.1.

PAGE 2
' UPPERVALLEYDISPOSALSERVICE
AWASTECONNECTIONSCOMPANY $323330 17:22:
33 POBOX302 . SAINTHELENACA94574-0302 EL‘ETEAMTEENT DATE 0111:
2114:
”STRICTNo‘4000 BILLINGPERIOD 10/01/25 - 10/31/25

CITYOFSTHELENA
IoaoCOLLEGEAVE
SAINTHELENACA94574
= INVOICESTATEMENT(continued)
Date Deecrlgtlon Amount
‘ 1282199
10/24/2605321;? Charge 1 Each @ $125.00 $ 125.00
10/24/25 $310891}; Fee ByTon - Flo 3.58 @ $0.00 $ 0.00
10/24/25 reag‘l‘ggaYd - R0 1Each@ $2000.00 $ 2,000.00
00/28/25 183%; 3201 Charge — — w - ——~—v1Each@—$125.00~~ ———$——v 125.00vw n 10/28/25 113280100893! Fee ByTon- Re 5.4 @ $0.00 $ 0.00 10/28/25Haul10Yd- RC 1 Each@ $2000.00 0 2,000.00
1286994
Current Charges And Fees $ 8,500.00
Total Due $ 16,070.74
VIEW/PAYYOURBlLLONLlNEl ‘ ‘MakePayments *Set up Autopay“ ..

I'Aocsasyour account 24/7'60 Paperless *VlewStatements” [% 'lt's FREE!There Is nocharge to vlew or pay your bill on our webslte' GOto 011W and followthe onllne bill pay prompts to enroll today or call 1-800-457-1379to make a payment through our lnteractlve volce aervlce with no extra fee.

Change of BllllngAddress
Visit:WWW
0R lllllhlsoutandreturnwithyourpayment
‘ Name ___,,___________...__—__ StreetAddress_.__—....—_——————«— Olly_________._.___________._ State —__Zip Phona( )
Agenda Item #10.1.

UPPERVALLEYDISPOSALSERVICE
PAGE 1 AWASTECONNECTIONSCOMPANY ACCOUNTNO- 4060-0182573 Po BOX332 INVOICENo. 177354231qu
SAINTHELENACA94574-0382 STATEMENTDATE 12/01/25
DISTRICTNO. 4060 DUEDATE On Recelpt Seen to my cnline BILLINGPERIOD 11/01/25 - 11/30/25 CITYOF ST HELENA FORASSISTANCE 1°80 COLLEGEAVE SAINTHELENACA Customer Service 707-993-7088 94574 One Time Payments 800-457-1379 Date Descrl tlcn
INVOICESTATEMENT 3
Amount
Prevlous elence S 16,070.74
11/25/25 Payment ThankYou! 126913 $ -16.070.74 Total Payments And Credits 5 46,070.74 Service Locatlon MaClty Of St Helena Wst Wtr Pln Acct #6182573 1 ChalxLn 11/03/25 BulkyItemCharge 1 Each@ $125.00 $ 125.00 1290399 11/03/25 Disposal Fee By Ton - Ro 4.42 @ $0.00 $ 0.00 1290399 11/03/25 Haul 10 Yd - Flo 1 Each@ $2000.00 $ 2.000.00 1290399 11/05/25 Bulky ItemCharge 1 Each @ $125.00 $ 125.00 1291065 11/05/25 DisposalFee By Ton - Ro 4.92 @ $0.00 $ 0.00 "'-: 1291085 11/05/25 Haul 10 Yd - Flo 1 Each@ $2000.00 $ 2,000.00 1291085 11/10/25 Bulky ItemCharge 1 Each@ $125.00 $ 125.00 1294176 11/10/25 Disposal Fee By Ton - Flo 4.02 @ $0.00 $ 0.00 1294176 11/10/25 Haul 10 Yd - Flo 1 Each @ $2000.00 $ 2.000.00 1294176 Please remit to the address below and return your remit stub with your payment.

UPPERVALLEYDISPOSALSERVICE ACCOUNTNo. 503531122573 A WASTECONNECTIONSCOMPANY INVOICENO. mamawoso PO BOX382 STATEMENTDATE 12/01/25 SAINTHELENACA 945740352 DUEDATE On mum PAY THISAMOUNT 812,750.00 m MD01 067552 14973H 17a CSNGLP r. , I Ih.”In”I|.|IIII.I.I.”II...h...”.I.I|I..I..I,..||”II|.I,|. 313”” $ CITYOF ST HELENA a
TOCHANGEADDRESS 1080 COLLEGEAVE Checkhere :00 compiers the Informeticn on the reveree eide. SAINTHELENACA94674 MAILPAYMENTTO: UPPERVALLEYDISPOSALSERVICE A WASTECONNECTIONSCOMPANY PO BOX7428
PASADENACA 91109-7428
HOLD DUDDDUODDDUOUUDUUXbl525?3? 00001127500000000000000].773EHEEL 7 Agenda Item #10.1.

UPPERVALLEYDISPOSALSERVICE
PAGE2 ACCOUNTNo. 4080-6182573
:(xAgEBCfNNEc-HONS COMPANY INVOICENo. 177364231U080
SAINTHELENACA94574-0382
STATEMENTDATE 12/01/25
DISTRICTNO.4060
DUEDATE On Receipt
BILLINGPERIOD 11101125- 11130125
CITYor ST HELENA
E
macCOLLEGEAVE
SAINTHELENAcA94574
INVOICESTATEMENT(continued)
Date Deeorltlon Amount
11/12/25 Eggzysggm Charge 1 Each@ $125.00 $ 125.00
11/12/25 $23053” Fee ByTon - Flo 5.02 @ $0.00 $ 0.00
77 11/12/25 Haul10Yd- R0 1 Each@ $2000.00 $ 2,000.00
1294577
~._:L1/1812‘.5._Bulk e 1 Each@ $125.00 $ . 125.00_ 1297085 w“ W T‘ 11/18/25 lijéspoJSBESI Fee ByTon - Ro 5.22 @ $0.00 $ 0.00 97 11/18/25 Haul10Yd- R0 1Each@ $2000.00 $ 2,000.00
1297085
11/19/25 BulkyltemCharge 1 Each@ $125.00 $ 125.00
1297272
11/19/25 DisposalFee ByTon - Flo 4.59 @ $0.00 $ 0.00
1297272
11/19/25 Haul10Yd- Flo 1 Each@ $2000.00 $ 2,000.00
1297272
Current Charges And Fees $ 12,750.00 @
Total Due $ 12,750.00

VIEW/PAYYOURBILLONLINEI
'Make Payments 'Set up Autopey*
*Acceee your account 24/7 '60 Paperless 'Vlew Statements' 'lt'e FREE!There Is no charge to vlewor pay your blilon our website' Go to W and followthe onllne bill pay prompts to enrolltoday or call 1-800-457-1379to make a payment through our Interactivevoice service with no extra fee. change of BillingAddreee
Vlsit:WonIIIIthlsout andrelumwithyourpayment
NameM
StreetAddress_ _____________._———-—————-————- City
Phone(
Slate
)_.._____.._..__._———
le
Agenda Item #10.1.

UPPERVALLEYDISPOSALSERVICE A WASTECONNECTIONSCOMPANY
PO BOX382 SAINTHELENACA94574-0382 DISTRICTNO. 4060

CITYOF ST HELENA
1080 COLLEGEAVE
SAINTHELENACA94574
ACCOUNTN0. INVOICENO. STATEMENT DATE DUE DATE
Scento pey onllne BILLINGPERIOD
FORASSISTANCE Customer Service One Time Payments
PAGE 1
4060-6182573 177402082U060
01/01/26 On Receipt
12/01/25 - 12/31/25
707-963-7988 300-457-1379
0608
441/ 2

INVOICESTATEMENT
Date Descrl tlon Amount
Prevloue Balance $ 12,750.00
12/22/25 Payment Thank You! 127178 $ 42,750.00
Total Payments And Credlts $ -12,750.00
Service Locetlon Ma Clty Of St Helena Wet Wtr Pln
Acct #6182573 1 Chalx Ln
11/26/25 Bulky ItemCharge 1 Each @ $125.00 $ 125.00
1301154
11/26/25 Disposal Fee ByTon - RO 5.03 @ $0.00 $ 0.00
130H54
11/26/25 Haul 10 Yd- Flo 1 Each @ $2000.00 $ 2,000.00
1301154
11/26/25 Bulky ItemCharge 1 Each @ $125.00 $ 125.00
1301155 E
11/26/25 DisposalFee ByTon - Re 5.3 @ $0.00 $ 0.00 _ 1301155 _ 11/26/25 Haul 10 Yd - R0 1 Each @ $2000.00 $ 2,000.00 1301155
12/02/25 Bulky ItemCharge 1 Each @ $125.00 $ 125.00
1303553
12/02/25 DisposalFee By Ton - Flo 5.01 @ $0.00 $ 0.00
1303553
12/02/25 Haul10 Yd- Ho 1 Each @ $2000.00 $ 2,000.00
1303553
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UPPERVALLEYDISPOSALSERVICE ACCOUNTN0. 40000102573 A WASTE CONNECTIONSCOMPANY INVOICENO. 177402682U060 PO BOX382 STATEMENTDATE 01/01/26 SAINTHELENACA 94574-0382 DUE DATE 0n mun PAY THIS AMOUNT $19,125.00 ‘0 MD01 080844 700440 216 ASNGLP WRITEIN AMOUNT IIIIIIIII'l'""I'IIII"lI"IIII'IIIIII'IIIIII'II'III'III'IIII'II mo 3

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TO CHANGEADDRESS Check here and complete the Information on the reverse side. MAILPAYMENTT0: UPPER VALLEYDISPOSAL SERVICE A WASTE CONNECTIONSCOMPANY PO BOX 7428 PASADENACA 91109-7428
HOLD UUDDDUUUOUDDUODDDX£11685??? DDDDL‘IIESUUUUDDOUUDDDU177IIDEEEE b Agenda Item #10.1.

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DISTRICTNO‘.4030 CITYOF ST HELENA
1080COLLEGEAVE
SAINTHELENACA94574
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12/05/25
1305480
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12/10/25
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1 Each.@ $125.00

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5.34 @ $0.00
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Name
ACCOUNTNo.

INVOICENo.

STATEMENTDATE

DUEDATE

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INVOICESTATEMENT(continued)
«eee'mewemmma 99996965
Street Address
City State
Phone‘( )
Zip
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PAGE2
4060-8182573
1774028ng030
01/01/26
On Receipt
.- 12I01l25 - 12/31/25
Amount
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.125.0D__

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0.00 2,000.00
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0.00 2,000.00
125.00

0.00 2,000.00
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Agenda Item #10.1.

PAGE 3 UPPERVALLEYDISPOSALSERVICE A WASTE CONNECTIONSCOMPANY ACCOUNTNo- 401306102573 PO BOX332 INVOICENo. 1774029112qu SAINTHELENACA 94574-0382 STATEMENTDATE 01/01/26
DISTRICTNO. 4060 DUE DATE On Receipt BILLINGPERIOD 12/01/25 - 12/31/25 CITYOF ST HELENA 1080 COLLEGEAVE
SAINT HELENACA 94574
INVOICESTATEMENT(continued)
Date Descrl tlon Amount
12/19/25 DisposalFee By Ton - Ro 4.79 @ $0.00 $ 0.00
1311478
12/19/25 Haul 10 Yd- R0 1 Each @ $2000.00 $ 2,000.00
1311478
Current Charges And Fees $ 19,125.00
Total Due $ 19,125.00
VIEW/PAYYOURBILLONLlNEl
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Agenda Item #10.1.

Outlook
Public comment - regarding sludge, and a general public forum item.

From Michelle Covell <[email protected]>
Date Tue 1/13/2026 1:09 PM
To Paul Dohring <[email protected]>
Cc Charles Covell <[email protected]>
Good evening Mayor and City Council,
I’m speaking solely as a resident of St. Helena.

I’m here because I have serious concerns about recent agenda items that, taken together, raise important questions about public health, infrastructure capacity, and transparency.

On November 18, 2025, item 12.1 the council authorized $378,000 in civil liability fees related to violations of effluent discharge limits into the Napa River over a two-year period.

Then tonight, on January 13, 2026, Item 10.1 proposes a $100,000 budget amendment for increased sludge hauling costs, described as being due to “higher-than-anticipated operational needs.” The staff report also states that sludge hauling is an essential function of the City’s wastewater treatment plant.

My question is straightforward:

Is this increase in sludge hauling costs connected to the fact that the City can no longer discharge excess effluent into the Napa River—a practice that resulted in nearly $400,000 in penalties and was brought to light in November?
If our sewer infrastructure cannot handle current sludge loads without discharging into the river, that is not a minor operational issue. That is a public health and safety concern. And it raises a red flag about whether the City is already struggling to manage the effluent produced by existing residents.

For context, my monthly sewer hook-up fee is already $100, not including usage charges. Will this increase again? I don’t see how residents are expected to “produce less effluent.” This brings me to a larger concern:

How does the City plan to accommodate the growth required by RHNA when we appear to be straining under current wastewater capacity?
Growth without sufficient infrastructure does not just create inconvenience—it creates risk. Risk to public health, risk to our waterways, and risk to the long-term sustainability of this community. Who in this town manages this, oversees this? Who is responsible for this? I also want to remind the Council that on December 3, 2025, I submitted a public forum comment requesting that you agendize a discussion on Public Health and Safety Standards in City Planning and Growth Management, including infrastructure and environmental sustainability. That request has not been acted upon.

Additionally, I refer you to my October 7, 2025 letter [Reference Agenda October 14 th
, 2025 – City Council Public
forum]
Agenda Item #10.1.

regarding my documented experience with the City Manager. To date, I have not received a single returned email or phone call addressing the issues raised.

As I stated in that letter:
“When a resident brings forward a formal concern, it should be treated with seriousness and professionalism.

Efforts to intimidate, silence, or discourage civic participation—even when subtle—have no place in the government of this town. There should be zero tolerance for gaslighting, intimidation, or attempts to erode public trust in the democratic process.”
Unfortunately, what I have observed over several years is a pattern of residents being shut down when they ask hard questions. We have even heard residents discouraged from submitting public information requests.

That is not transparency. And it is not good governance.

St. Helena is a small town, but these are big-picture issues. Ignoring them does not make them go away; it only increases the cost, the liability, and the erosion of public trust.

I am asking this Council to step back, look at the full picture, and address these concerns openly, responsibly, and with the seriousness they deserve.

In a town with this level of beauty and cost of living, it is concerning to discover that the money residents have long been paying does not appear to have gone toward maintaining the core infrastructure we rely on.

Thank you for your service, City Council.

Sincerely.

Michelle Liu Covell
Architect, Partner, Director of Operations, LEED AP
Agenda Item #10.1.

Outlook
RE: Public comment - regarding sludge, and a general public forum item.

From Michelle Covell <[email protected]>
Date Wed 1/14/2026 1:40 PM
To Paul Dohring <[email protected]>; Michelle Deasy <[email protected]>; Kate Spadarotto <[email protected]>; Billy Summers <[email protected]>; Aaron Barak <[email protected]>; Ethan Walsh <[email protected]>; Maya DeRosa <[email protected]>; Mike Janusek <[email protected]>; Anil Comelo <[email protected]>; Andrew Bradley <[email protected]>; Joseph Leach <[email protected]> Cc Charles Covell <[email protected]>
Good day, **please do not reply all**
Following up on CC mtg Jan 13
th
. (I watched from home for the parts I was not present.) Thank you City Council for allowing more time to address the questions from the citizens. I appreciate this decision very much.

I am available to meet with anyone who would like to go over my questions, comments, observations, analysis of reports and materials that I have submitted as public comment so that we can make the next two weeks the most efficient for all of us.

Last night, at the very end, the question of whether or not there is enough water and sewer waste water capacity was addressed by staff, I believe Joe Leach asked Eric Janzen to address this question.

I want to make sure it is clear the question is not about the volume of water in pipes that flow to a project, and whether the pipes are capable of delivery the volume of water to a project with adequate pressure.

The question is about water availability. It was screencapped in my comment, and also in Joshua Parke’s comment the first few paragraphs of the WNP, the ability of the city to provide water without exceeding safe yield.

This is what needs to be proven with critical analysis.

The water forecast report shows a graph, a projection that is much lower than previous years.

Please provide the math that shows the city is able to provide water without exceeding the safe yield.

Please provide the math that shows how the city’s waste water treatment plant and safely process the additional projected waste and how the system will be managed without causing a public health and safety issue to the Napa River, the environment, and adding more costs to the existing residents.

If we are already facing additional unexpected higher volumes of waste that is causing added $100k to haul sludge, we need to know how much more hauling will need to take place, and what that means on the infrastructure. It was said in the sludge report, an unanticipated amount, so this means there is some sort of metric being used here to measure this amount. Please show the math.

There are two weeks for staff to address significant questions from the citizen’s comments posted on the agenda. Not just the spoken comments, the written ones as well. I hope the city finds an efficient way to work on this analysis such that the next meeting is highly productive, transparent, and that we all can feel great to move forward if that is the proven case. I imagine this means the City Manager would need to take charge and ensure an efficient processing of the concerns, and provide a quality control check in that this is happening.

We are a team. To be clear, I am again not against more housing, and especially more affordable housing. This isn’t a classist situation. I want to make sure the people who buy these homes with their hard earned money, aren’t left with a mess, more legal battles, and or a bill they can’t afford to pay, and have to go bankrupt. I am for the people. I am So For The People. ALL of the people. And I’m willing to do the critical homework, so that this town can move forward responsibly. Responsibly.

Let it be very clear, I expect every comment letter to be addressed. My response letter to Mr. Barnett, is not just a response letter to Mr. Barnett. It is a comment letter where staff needs to confirm what is correct. AND to address public health and safety comment. With out a doubt.

To Mr. Walsh, you said you haven’t seen evidence that proves there isn’t enough water or sewer capacity for the project, however, is it also safe to say, you haven’t seen evidence that there is enough water and sewer capacity to handle the project? Saying “yes there is” is not evidence. Math is proof.

And Mr. Walsh you bring up a great point about a moratorium if that is needed. I think that seems like a prudent idea if the water and sewer capacity is shown that there is not enough to already serve the existing residents, there is an infrastructural reason to look critically at that question.

Sonoma just dumped 5.5 million gallons of poop into the Russian River polluting the river beaches, coastal beaches, and peoples’ wells. https://www.sonomawater.org/rrcsd-spill
Agenda Item #10.1.

Perhaps this is a good example of what we don’t want to do because of unanticipated amounts of effluent.

LET THERE BE NO CONFUSION. All comments, questions, observations need to be answered and confirmed.

Don’t say, well this didn’t have a question. Anil Comelo, City Manager, I believe it is your job to oversee that this task is done correctly.

Sincerely
Michelle Liu Covell
Architect, Partner, Director of Operations, LEED AP
707.968.9280
1407 Main St. Suite 102 Saint Helena, CA 94574
www.covellarchitects.com
From: Michelle Covell
Sent: Tuesday, January 13, 2026 1:10 PM
To: Paul Dohring <[email protected]>
Cc: Charles Covell <[email protected]>
Subject: Public comment - regarding sludge, and a general public forum item.

Good evening Mayor and City Council,
I’m speaking solely as a resident of St. Helena.

I’m here because I have serious concerns about recent agenda items that, taken together, raise important questions about public health, infrastructure capacity, and transparency.

On November 18, 2025, item 12.1 the council authorized $378,000 in civil liability fees related to violations of effluent discharge limits into the Napa River over a two-year period.

Agenda Item #10.1.

Then tonight, on January 13, 2026, Item 10.1 proposes a $100,000 budget amendment for increased sludge hauling costs, described as being due to “higher-than-anticipated operational needs.” The staff report also states that sludge hauling is an essential function of the City’s wastewater treatment plant.

My question is straightforward:

Is this increase in sludge hauling costs connected to the fact that the City can no longer discharge excess effluent into the Napa River—a practice that resulted in nearly $400,000 in penalties and was brought to light in November? If our sewer infrastructure cannot handle current sludge loads without discharging into the river, that is not a minor operational issue. That is a public health and safety concern. And it raises a red flag about whether the City is already struggling to manage the effluent produced by existing residents.

For context, my monthly sewer hook-up fee is already $100, not including usage charges. Will this increase again? I don’t see how residents are expected to “produce less effluent.”
This brings me to a larger concern:

How does the City plan to accommodate the growth required by RHNA when we appear to be straining under current wastewater capacity? Growth without sufficient infrastructure does not just create inconvenience—it creates risk. Risk to public health, risk to our waterways, and risk to the long-term sustainability of this community. Who in this town manages this, oversees this? Who is responsible for this? I also want to remind the Council that on December 3, 2025, I submitted a public forum comment requesting that you agendize a discussion on Public Health and Safety Standards in City Planning and Growth Management, including infrastructure and environmental sustainability. That request has not been acted upon.

Additionally, I refer you to my October 7, 2025 letter [Reference Agenda October 14 th
, 2025 – City Council Public forum]
regarding my documented experience with the City Manager. To date, I have not received a single returned email or phone call addressing the issues raised.

As I stated in that letter:
“When a resident brings forward a formal concern, it should be treated with seriousness and professionalism. Efforts to intimidate, silence, or discourage civic participation—even when subtle—have no place in the government of this town. There should be zero tolerance for gaslighting, intimidation, or attempts to erode public trust in the democratic process.” Unfortunately, what I have observed over several years is a pattern of residents being shut down when they ask hard questions. We have even heard residents discouraged from submitting public information requests.

That is not transparency. And it is not good governance.

St. Helena is a small town, but these are big-picture issues. Ignoring them does not make them go away; it only increases the cost, the liability, and the erosion of public trust.

I am asking this Council to step back, look at the full picture, and address these concerns openly, responsibly, and with the seriousness they deserve.

In a town with this level of beauty and cost of living, it is concerning to discover that the money residents have long been paying does not appear to have gone toward maintaining the core infrastructure we rely on.

Thank you for your service, City Council.

Sincerely.

Michelle Liu Covell
Architect, Partner, Director of Operations, LEED AP
Agenda Item #10.1.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Administration/Planning
DATE: January 13, 2026
FROM: Ethan Walsh, City Attorney
SUBJECT: Waiver of second reading and adoption of an ordinance amending Sections 1.12.200, 17.05.100, 17.32.010, and

17.32.020 of the St. Helena Municipal Code pertaining to the enforcement regulations for Short-Term Rentals.

RECOMMENDED
ACTION:

1. Find that the proposed changes to Chapters 1.12,

17.05, and 17.32 of the St. Helena Municipal Code are
exempt from CEQA Guideline 15061 (b)(3); and

2. Waiver of second reading and adoption of a proposed
ordinance (ZOA 25-004) amending Sections 1.12.200,

17.05.100, 17.32.010, and 17.32.020 of the St. Helena
Municipal Code pertaining to short term rentals.

PREVIOUS COUNCIL
ACTION:

On November 25, 2025, the City Council approved the first reading of the ordinance.

STATEMENT OF THE
PURPOSE:

To amend the short-term rentals ordinance to more
effectively enforce violations of the code.

FINANCIAL IMPACT: There is no direct fiscal impact of adoption of this ordinance.

BACKGROUND:

Staff and the City Attorney’s office have undertaken a review of the city’s short-term rental ordinance in an effort to more efficiently regulate short-term rentals within the city.

As a result of that review, various amendments detailed in this report and shown in the attached draft ordinance are proposed by Staff and the City Attorney’s office.

On October 21, 2025, the Planning Commission recommended the City Council approve the proposed ordinance amendments (4-0). On November 25, 2025, the City Council approved the first reading of the ordinance and now this item is on the consent agenda for second reading.

DISCUSSION:

1. Amendment of Section 1.12.200
As currently written, Section 1.12.200 states that individuals seeking review of a decision of the city in court have thirty (30) days to file such an action. Civil Code Section 1094.6 provides for ninety (90) days to file such an action and Government Code Section 53069.4 provides limited circumstances where the period to file an action can be limited to twenty (20) days where that shorter limit is imposed by an ordinance that follows the procedures outlined in that Agenda Item #10.2.

Government Code Section. Section 1.12.200 is proposed to be revised to bring it into compliance with the timeline described in Civil Code Section 1094.6.

2. Amendment of Section 17.05.100
Amendments to Section 17.05.100 are primarily aimed at clarifying the permitting of short-term rentals. The modifications to Subsection B of Section 17.05.100 explicitly provide for the requirement to have a valid short-term rental permit in order to operate a short-term rental and detail the application process for obtaining or renewing a short-term rental permit.

Changes to Subsection K of Section 17.05.100 clarify the administrative citation process the city follows when undertaking enforcement of violations of the shortterm rental ordinance, clarify cross references to other sections of the municipal code relevant to the enforcement of the short-term rental ordinance, and clarify how violations are counted for ongoing violations of the short-term rental ordinance.

Additional modifications to Section 17.05.100 clarify how the radius for notice of public hearing for short-term rental permit applications, clarify that failure to renew a short-term rental permit result in automatic termination of the permit, and various other minor textual clarifications.

3. Amendment of Section 17.32.010
The definition of “Responsible Person” has been moved from Section 17.05.100- K to the general definitions section for the Zoning Code to clarify that the definition is applicable to all portions of the Zoning Code and to be generally consistent with how defined terms are located within the Zoning Code.

4. Amendment of Section 17.32.020
A definition of “Transient Occupancy Use” has been added to the definition of uses section of the Zoning Code to clarify that “Transient Occupancy Use” is synonymous with the term “Short-Term Rental.”
ENVIRONMENTAL REVIEW:

Pursuant to CEQA Guidelines Section 15061(b) (3), the project will not have a significant impact on the environment and is exempt from CEQA.

GOAL:

Miscellaneous/Other
DOCUMENTS ATTACHMENTS:

St. Helena STR Ordinance Revisions
Agenda Item #10.2.

83578.00008\43325218.3
ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ST. HELENA AMENDING SECTIONS 1.12.200, 17.05.100, 17.32.010, AND 17.32.020 OF THE CITY OF ST. HELENA MUNICIPAL CODE (ZOA 25-004) REGARDING

SHORT TERM RENTALS
WHEREAS, the City of St. Helena, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, the City desires to amend Sections 1.12.200, 17.05.100, 17.32.010, AND 17.32.020 of the St. Helena Municipal Code (“SHMC”); and WHEREAS, staff and the City Attorney prepared the proposed ordinance, including the proposed language and terminology, and any additional information and documents deemed necessary for the City Council to take action; and WHEREAS, on October 21, 2025, the Planning Commission held a duly-noticed public hearing and considered the staff report, recommendations by staff, and public testimony concerning the proposed ordinance and municipal code amendments, and by a vote of 4-0 adopted Resolution No. PC2025-__ recommending that the City Council adopt the proposed ordinance and finding that no environmental review is required under CEQA; and
WHEREAS, the City gave public notice of the public hearing before the City Council for the proposed ordinance by publishing in the Napa Valley Register in accordance with applicable law; and
WHEREAS, on November 18, 2025, the City Council held a duly-noticed public hearing and considered the staff report, recommendation by the Planning Commission, recommendation by staff, and public testimony concerning the proposed ordinance; and WHEREAS, all other legal prerequisites to the adoption of this ordinance have occurred.

NOW, THEREFORE, The City Council of the City of St. Helena does hereby ordain as follows:

Section 1: Recitals
The Recitals set forth above are true and correct and are incorporated into this Ordinance.

Section 2: Amendment to SHMC Section 1.12.200
Agenda Item #10.2.

83578.00008\43325218.3
Section 1.12.200 of the St. Helena Municipal Code is hereby amended to read as follows (new language is underlined, deletions are in strikeout):

1.12.200 Limitation on filing judicial action.

Any court action or proceeding to review or challenge the city council’s decision and order of abatement as reflected in its resolution shall be barred unless it is commenced within thirty (30) ninety (90) days of the date of service of the resolution, and the resolution shall contain a statement so advising the appellant(s) of this time limit on seeking judicial review. No action or proceeding to review or challenge an abatement order or decision shall be permitted unless each ground or basis for such action or proceeding first has been asserted to the hearing officer and council pursuant to the procedures set forth in Sections 1.12.170 and 1.12.180.

Section 3: Amendment to SHMC Section 17.05.100
Section 17.05.100 of the St. Helena Municipal Code is hereby amended to read as follows (new language is underlined, deletions are in strikeout):

17.05.100 Short Term Rental Ordinance
A. Purpose.

1. The city council finds that unregulated transient occupancy uses (i.e., short-term rentals) in residential and agricultural districts present a threat to the public welfare.

2. The purposes of the short-term rental regulations are to:
a. Establish a permitting process and appropriate restrictions and standards for short-term rental of single-family dwellings;
b. Provide a visitor experience and accommodation as an alternative to the hotel, motel, and bed and breakfast accommodations currently existing in the city;
c. Ensure the collection and payment of transient occupancy taxes; d. Minimize the negative secondary effects of short-term rental use on surrounding residential neighborhoods; and
e. Retain the character of the neighborhoods in which any such use occurs.

Agenda Item #10.2.

83578.00008\43325218.3

3. The short-term rental regulations are not intended to regulate hotels and bed and breakfast inns that do not qualify as short-term rentals.

4. The short-term rental regulations are not intended to provide any owner of residential property with the right or privilege to violate any private conditions, covenants and restrictions applicable to the owner’s property that may prohibit the use of such owner’s residential property for short-term rental purposes as defined in this section.

5. The city council also finds that the adoption of a comprehensive ordinance regulating the issuance of and operating conditions attached to short-term rental permits is necessary to protect the public health, safety and welfare. The purposes of the short-term rental permit regulations are to:
a. Provide a permit system and to impose operational requirements in order to minimize the potential adverse impacts of transient uses in residential neighborhoods and zoning districts on traffic, noise and density; b. Ensure the health, safety and welfare of renters and guests patronizing shortterm rentals; c. Impose limitations on the total number of permits issued in order to ensure the long-term availability of the affordable housing stock; and d. Provide for robust enforcement remedies and penalties to prevent and deter violations of this section and unjust enrichment by those who violate this section.

B. Application Requirements Permit Requirement.

1. Permit Required. Operation of a short-term rental shall require a short-term rental permit. It shall be unlawful to operate a short-term rental without a short-term rental permit.

2. Application. An A property owner or responsible person may seek a short-term rental permit through an application for a new short-term rental permit or a renewal of an existing short-term rental permit shall be prepared, filed, and processed in compliance with through the process described in Section

17.04.020, Application process.

3. Responsibility. It is the responsibility of the applicant property owner or responsible person submitting an application to provide information on the proposed use that support the findings described in subsection D of this section.

C. Public Hearing and Procedures.

Agenda Item #10.2.

83578.00008\43325218.3

1. The planning commission shall hold a public hearing for discretionary review for a new short-term rental application. The public hearing shall be properly noticed in compliance with Section 17.04.080, Public hearing notice.

2. The public hearing notice shall:
a. Contain a description of the proposed short-term rental operation, parking on the site, and number of bedrooms to be used for short-term rental use, together with a location map identifying the short-term rental dwelling lot in relationship to all other lots within a three hundred (300) foot distance, measured from property boundary to property boundary.
b. State that the noticed owners may file a written protest against the proposed short-term rental use with the community development director; provided, that the protest is postmarked or received within fourteen (14) days of the mailing of the notice of application.

3. The planning commission shall hold a public hearing on an application for a short-term rental permit and shall, at the conclusion of the public hearing, approve (with or without conditions), or deny the application in compliance with this code.

D. Findings. The planning commission shall review and either approve or deny the initial short-term rental permit application pursuant to the requirements of this section after considering the effects the proposed short-term rental use would have on surrounding uses and the cumulative impacts within the community. In approving a new short-term rental permit application, the planning commission must make the following findings:

1. The short-term rental complies with applicable standards identified in Section

17.22.200, Short-term rentals;

2. The establishment of a short-term rental at the subject property is consistent with the purpose of the general plan, including policies regarding the displacement of rental units in the housing stock;

3. The establishment of a short-term rental at the subject property will not be detrimental to a building, structure, or feature of significant aesthetic, cultural, architectural, or engineering interest or value of a historical nature;

4. The establishment of a short-term rental at the project site is compatible with and will not be detrimental to the character of the neighborhood and surrounding land uses;

5. The establishment of a short-term rental at the project site will provide an enhanced visitor experience and accommodation as an alternative to the hotel, motel, and bed and breakfast accommodations currently existing in the city and will help to ensure the collection and payment of transient occupancy taxes; and Agenda Item #10.2.

83578.00008\43325218.3

6. There exists no substantial evidence of operation of an unpermitted short-term rental on the part of the applicant anywhere within the city.

E. Conditions of Approval. The community development director may recommend, and the planning commission may impose, conditions on the granting of an application for a short-term rental permit to mitigate the impacts of the proposed land use.

F. Permit Availability. If no short-term rental permits are available pursuant to the limitation on short-term rentals described in Section 17.22.200(D), the community development director shall place interested property owners on a waiting list in the order in which they were received. If a permit becomes available, applications shall be accepted and reviewed in the order that they are listed on the waiting list subject to the local preference policy established in Section 17.22.200(D)(15).

G. Notice of Action, Appeals, Term of Permit, and Conditions Subsequent to ShortTerm Rental Permit Approval.

1. Notice of Action. Notice of action shall be provided pursuant to Section

17.04.100, Timing and notice of action.

2. Appeals. Any person whose application for a short-term rental permit has been denied by the planning commission, or whose permit has been suspended or revoked by the community development director, may appeal pursuant to Chapter 17.12, Procedures for Appeals. A third party may also file an appeal of an approval of a short-term rental permit.

3. Term of Permit. Short-term rental permits shall be valid for a period of two years.

4. Conditions Subsequent to Approval. Short-term rental permits shall be subject to any changes to this section approved by the city council and conditions that the council may impose subsequent to the issuance of the permit.

H. Renewals Procedure.

1. The permit holder shall submit a short-term rental permit renewal application and pay applicable fees to the city a minimum of thirty (30) days prior to the expiration of a current short-term rental permit. Failure to submit a renewal application and pay applicable fees by the expiration date will result in the short-term rental permit automatically expiring without any further action by the city.

2. Upon receipt of a renewal application, the community development director will confirm with the finance department that the applicant’s business license is current and that all required transient occupancy taxes (TOT) have been reported and paid (see Chapter 5.08, Business Licenses Generally, for the requirements related to business licenses).

Agenda Item #10.2.

83578.00008\43325218.3

3. The community development director will refer the application to the St. Helena police department to request all police calls for services and complaints lodged against the property over the course of the two-year permit.

4. If the permit holder has a current business license, has rented their property on a short-term basis for an average of sixty (60) days per year (as applicable), has been properly reporting and paying TOT, and has fewer than three confirmed violations of the municipal code or of state or federal law over the prior two years, the community development director may administratively approve the renewal which shall be valid for an additional two years. If all of these provisions are not met, the renewal shall be referred to the planning commission for action at a public hearing. The community development director also has the discretion to refer the renewal application to the planning commission for a decision pursuant to the process and standards set forth in subsections C and D of this section, even if the community development director has the authority to consider renewal application pursuant to this section.

5. No renewal shall be approved without written verification of tax payments by the permit holder, and no permit shall be approved if the operation of the short-term rental has created adverse impacts on the neighborhood, as specified in subsection K of this section, in which it is situated or has otherwise caused the loss of the character of that neighborhood.

6. The community development director may deny the renewal if the applicant has violated any provision of this section.

7. Notice of Action, Appeals, Term of Permit, and Conditions Subsequent to Approval of a Short-Term Rental Permit Renewal.
a. Notice of Action. Notice of action shall be provided pursuant to Section

17.04.100, Timing and notice of action.
b. Appeals. Any person whose application for a short-term rental permit renewal has been denied by the community development director may appeal to the planning commission pursuant to Chapter 17.12, Procedures for Appeals. A third party may also file an appeal of an approval of a short-term rental permit renewal.
c. Conditions Subsequent to Approval. Short-term rental permit renewals shall be subject to any changes to this section approved by the planning commission and conditions that the commission may impose subsequent to the issuance of the permit.

I. Inspections.

1. The community development director has the right to enter upon any property at any reasonable time to make inspections and examinations for the purpose of Agenda Item #10.2.

83578.00008\43325218.3
enforcement of this section, subject to the provisions of Code of Civil Procedure Section 1822.50 et seq.

2. The fire department shall annually inspect the dwelling used as a short-term rental and submit the inspection report to the community development department.

3. The community development director shall have the right to inspect any records related to the use and occupancy of the short-term rental to determine that the objectives and conditions of this section are being fulfilled.

J. Revocation.

1. The community development director may revoke a short-term rental permit pursuant to Chapter 17.13, Enforcement, if the community development director determines that:
a. The owner-applicant gave false or misleading information during the application process;
b. There has been a violation of any of the terms, conditions and restrictions on the use of the dwelling unit for short-term rental use; c. The owner-applicant has violated any provision of this section; or d. The owner-applicant has failed to timely pay the all transient occupancy tax as required by this code.

2. If an owner-applicant’s short-term rental permit is revoked, the owner-applicant may not reapply for another permit for two years after the date of revocation. If there is a waiting list to receive a permit, the owner-applicant will be added to the list.

K. Violations, Enforcement, and Civil Penalties.

1. Any property owner or responsible person who uses, or allows the use of, or advertises or causes to be printed, published, advertised, or disseminated in any way, the availability of residential property in violation of this section is guilty of a misdemeanor for each day in which such residential property is used, or allowed to be used, in violation of this section. Such violation shall be punishable pursuant to Chapter 1.12, Enforcement Procedures and Chapter 1.20, General Penalty. For purposes of this section, “responsible person” shall mean and include any manager or other person responsible for allowing property to be used for short-term rental in violation of this section.

2. Short-term rental use, and advertisement for use, of a residential property in violation of this section is a threat to public health, safety or welfare and is thus declared to be unlawful and a public nuisance. Any such nuisance may be Agenda Item #10.2.

83578.00008\43325218.3
abated or restored by the enforcement official and also may be abated by the city pursuant to Chapter 1.12, Enforcement Procedures, except that the civil penalty for a violation shall be one thousand dollars ($1,000.00). Each day the violation occurs past the compliance date provided for by the city in notice of violation shall constitute a separate offense.

3. Any property owner or responsible person who violates this section chapter shall be liable and responsible for a civil penalty of one thousand dollars ($1,000.00) per violation per day such violation occurs the civil penalty described in Section

17.05.100(K)(2). The city may recover such civil penalty by either civil action or administrative citation. Such penalty shall be in addition to all other costs incurred by the city, including without limitation the city’s staff time, investigation expenses and attorney’s fees.
a. Civil Action. Where the city proceeds by civil action, the court shall have discretion to reduce the civil penalty based upon evidence presented by the property owner or responsible person that such a reduction is warranted by mitigating factors including, without limitation, lack of culpability or inability to pay. Provided, however, that in exercising its discretion the court should consider the purpose of this section to prevent and deter violations and whether the reduction of civil penalties will frustrate that purpose by resulting in the property owner’s or responsible person’s enrichment or profit as a result of the violation of this section. In any such civil action the city also may abate or enjoin any violation of this section.
b. Administrative Citations. Where the city proceeds by administrative citation, the city will first issue the property owner or responsible person notice to correct the violation in accordance with Government Code section 53069.4(a)(2)(A). Such notice to correct shall contain the following information:
i. Details regarding the nature of the violation;
ii. Details regarding how compliance can be achieved;
iii. Date by which proof of correction of the violation must be provided to the city to avoid the issuance of an administrative citation that will be no less than ten (10) days from the date the notice to correct is issued; and iv. Notice that the civil penalty described in this subsection K will begin to be assessed if proof of correction of the violation is not provided to the city by the stated date.
c. Administrative Appeals. Where the city proceeds by administrative citation, the city shall provide the property owner or responsible person notice of the right to request an administrative hearing to challenge the citation and penalty, and the time for requesting that hearing.

Agenda Item #10.2.

83578.00008\43325218.3
i. The property owner or responsible person has the right to request an administrative hearing within forty-five (45) days of the issuance of the administrative citation and imposition of the civil penalty. To request such a hearing, the property owner or responsible person shall notify the city clerk in writing within forty-five (45) days of the issuance of the citation.

The appeal notification shall include all specific facts, circumstances, and arguments upon which the appeal is based.
ii. The city manager is authorized to designate a hearing officer to hear such appeal. The city hearing officer shall conduct a hearing on the appeal within ninety (90) days of the request for the hearing unless one of the parties requests a continuance for good cause. The hearing officer shall only consider those facts, circumstances, or arguments that the property owner or responsible person has presented in the appeal notification. iii. The hearing officer shall render a decision in writing within thirty (30) days of the conclusion of the hearing. The hearing officer shall have discretion to reduce the civil penalty based upon evidence presented by the property owner or responsible person that such a reduction is warranted by mitigating factors including, without limitation, lack of culpability or inability to pay. Provided, however, that in exercising its discretion the hearing officer should consider the purpose of this section to prevent and deter violations and whether the reduction of civil penalties will frustrate that purpose by resulting in the property owner’s or responsible person’s enrichment or profit as a result of the violation of this section. iv. Any aggrieved party to the hearing officer’s decision on the administrative appeal may obtain review of the decision by filing a petition for writ of mandate with the Napa County superior court in accordance with the timelines and provisions set forth in California Government Code Section 53069.4.
v. If, following an administrative hearing, appeal, or other final determination, the owner of the property is determined to be the responsible person for the civil penalty imposed by this section, such penalty, if unpaid within forty-five (45) days of the notice of the final determination, shall become a lien to be recorded against the property on which the violation occurred pursuant to Chapter 1.12, Enforcement Procedures. Such costs shall be collected in the same manner as county taxes, and thereafter the property upon which they are a lien shall be sold in the same manner as property now is sold for delinquent taxes.

4. Any violation of this section may also be abated or restored by the enforcement official and also may be abated pursuant to Chapter 1.12, Enforcement Procedures, except that the civil penalty under Chapter 1.12 for a violation shall be one thousand dollars ($1,000.00).

Agenda Item #10.2.

83578.00008\43325218.3

5. 4. Each day the violation of this section occurs shall constitute a separate offense.

6. 5.Any property owner who uses, or allows the use of, residential property as a short-term rental without a permit shall be liable for the transit occupancy tax that would have been owed under Chapter 3.28, Transient Occupancy Tax, had the use been legal, including the penalty and interest provisions of Section 3.28.070, Penalties and interest.

7. 6. The remedies under this section are cumulative and in addition to any and all other remedies available at law and equity.

Section 4: Amendment to SHMC Section 17.32.010
Section 17.32.010 of the St. Helena Municipal Code is hereby amended to include the following definition (new language is underlined):

17.32.010 Zoning Code Definitions of Terms
“Responsible Person” shall mean any owner, manager, agent, party, partner, host, or other person responsible for allowing property to be used for short-term rental.

Section 5: Amendment to SHMC Section 17.32.020
Section 17.32.020 of the St. Helena Municipal Code is hereby amended to include the following definition (new language is underlined):

17.32.020 Zoning Code Definitions of Uses
“Transient Occupancy Use” shall have the same meaning as “short-term rental” Section 5: Severability.

If any section, subsection, phrase, or clause of this Ordinance is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

Agenda Item #10.2.

83578.00008\43325218.3
Section 6: CEQA.

This Ordinance was assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (“CEQA”), the State CEQA Guidelines (the “Guidelines”), and the environmental regulations of the City. The City Council hereby finds that this ordinance is exempt from review under CEQA under Section 15061(b)(3) of the State CEQA Guidelines because it can be seen with certainty that the provisions contained herein would not have the potential for causing a significant effect on the environment.

Section 7: Notice and Effective Date.

This Ordinance was duly noticed to the public. This Ordinance shall take effect and be enforced within thirty (30) days from and after the date of its adoption by the City Council at a second reading and shall be posted and published in accordance with the California Government Code.

THE FOREGOING ORDINANCE was introduced at a regular meeting of the St.

Helena City Council on the 25th day of November, 2025, and was adopted at a regular meeting of the St. Helena City Council on the ___ day of ____________, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED ATTEST
________________________________ ________________________________ Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.2.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: January 13, 2026
FROM: Rebecca White, Administrative Assistant
SUBJECT: Consideration of a Resolution to set a Public Hearing for 6:00p.m. Tuesday, February 24, 2026, to consider
objections to the proposed annexation of the property
identified as Assessor's Parcel Number (APN) 009-391-
035, located on Spring Street in St. Helena, CA, into the St. Helena Municipal Sewer District, MSD Annexation No. 154.

RECOMMENDED
ACTION:

Staff request City Council to adopt a resolution to consider the applicant's request and order a public hearing to be scheduled for February 24, 2026.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

Consideration of a resolution to set a public hearing to consider objections to the proposed annexation into the St.

Helena Municipal Sewer District No. 1.

FINANCIAL IMPACT: None.

BACKGROUND:

Any property that wishes to connect and utilize the sanitary sewer system in the City of St. Helena must be annexed into the Municipal Sewer District No. 1. All applications for annexations shall be approved by the City Council pursuant to the requirements of the St. Helena Municipal Code (SHMC § 13.20.040) and state law. State law details the requirements for special district annexations in Health and Safety Code Section 4600.

City Council approval of the annexation is the formal administrative process to change the property’s tax rate area code from septic to sanitary sewer.

The process for a property to be annexed requires that a resolution be adopted ordering a public hearing by an affirmative vote of at least two-thirds of all the members of the City Council (HSC § 4643). The resolution is required to contain the following information and finding:
(a) Describe the boundaries of the territory proposed to be annexed. (b) Designate the proposed annexation by an appropriate number. (c) Declare that the area to be annexed to the district will be benefited by such annexation.

Agenda Item #10.3.

(d) Name the time and place for the hearing of objections by any person interested in the proposed annexation, to the inclusion in the district of any land described in the resolution.

Once adopted, the resolution, together with the names of the members of the City Council voting for and against it, must be published for two successive weeks in a newspaper of general circulation and published in the City. The first publication shall not be more than 60 days nor less than 30 days prior to the date fixed for the hearing.

Additionally, copies of the resolution shall also be posted in three public places within the area to be annexed not earlier than the 60th day or later than the 30th day prior to the hearing. Similarly, a copy of the resolution shall also be mailed, postage prepaid, to each person to whom land in the area to be annexed is assessed as such owner is shown on the last equalized county assessment roll, at the address as shown upon the roll, and to each person who has any interest in any land within the area to be annexed whose name and address and a designation of the land in which they are interested is on file in the office of the City Clerk.

At the time established for the public hearing, the City Council will hear and consider any objections to the annexation and exclude any territory which in the Council’s opinion will not be benefited by the annexation. After making changes to the boundaries of the area to be annexed, if any, the City Council may then adopt a resolution approving the annexation of the Property into the District, which will also require at least four affirmative votes. Upon a determination by the Council that the Property will be benefited by the annexation, certified copies of the resolution will then be recorded and filed in the manner and with the same force and effect as provided in Section 4613.

Upon recordation of the resolution, the Property annexed becomes a part of the District and is subject to all the liabilities and entitled to all the benefits of the District. If the City Council approves the resolution following the public hearing on February 24, 2026, City staff will then process the annexation with Napa County and the State Board of Equalization to change the tax rate area code for the property. Staff will work with the applicant to collect outstanding fees, and obtain required encroachment and building permits.

DISCUSSION:

The City of St. Helena Public Works has received annexation application from the following:

Tony Cartlidge, for the property identified as APN 009-391-035, into the St. Helena Municipal Sewer District No. 1 MSD Annexation No. 154.

The application fees have been collected. The location map for the property is attached.

Staff request City Council to consider the applicant's annexation request and order a public hearing to be scheduled for February 24, 2026.

ENVIRONMENTAL REVIEW:

Agenda Item #10.3.

Annexations to the District provide access to the City's sanitary sewer and wastewater treatment facilities. The City is agreeable to the abandonment of onsite wastewater treatment systems (septic systems).

GOAL:

Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 4: Provide Effective Community Information & Opportunities for Engagement DOCUMENTS ATTACHMENTS:

Exhibit A
Resolution
Agenda Item #10.3.

1. N75'00'W 117.05'

2. S7J'00'W 87.49'

3. WSLY 12.00':t

4. N0TJ5'W 152.00'

5. N0T00'E 135.00':t

6. N82"J0'W 55.00':t

7. S0TJ5'E 155.00':t

8. SJ0"21'W 97.00'

9. S09'15'E 104.00'

10. N0J"OO'W 264.68'

11. N05"J7'E 146.87'

12. N01"56'E J0.98'

13. S40"29'E 205.79'

14. SJ0"15'W 90.00'

15. N59"45'W 78.88'

16. N59'45'W 117.J7'

17. N#'J0'E 110.00'

18. N28"50'E 71.00'

19. SJ9"54'W 84.20'

20. N28"00'E 7J.66'

21. S55"48'58"W 60J.01'

22. S5J'19'06"W 2J0.89'

23. SJ4'08'10"W 20J.90'

24. N4J'J7'J0'W . 047'

25. R=100' L=71.J2'

26. N84"29'10"W 259.59'

27. R=200' L=40.70'

28. S84"29'10"E 259.59'

29. S58"56'W 94.76'

30. N62"00'W 8J.9J'

31. N28"00'E 97.59'

32. N62"02'J1"W 231.25'

33. N5T51 'J4"W 82.J8'

34. N2T57'29"E 91.81'

35. N62"00'W 51.20'
SCALE: 1"=100'
NOTE: This Map Was Prepared For
Assessment Purposes Only , No
Liability Is Assumed For The
Accuracy Of The Data Delineated
Hereon.

36. N4J"J0'E

37. N61"00'E

38. N14'J0'E

39. N51'00'E

40. N60'45'E

41. N4TJ0'E

42. N75"J0'E

43. N65"00'E

44. N65"00'E

45. N75"15'E

46. N40"J0'E

47. N59"15'E

48. N59"15'E

49. N75'00'E

50. S62'00'E

51. N60"24 '50"W

52. SJ4"06'24 "W

53. N64'41'J4"W

54. N5TJ0'44"W

55. N60"42'W

56. S29"18'W

57. SJJ"08'08"W

58. SJ8"20'27"W
59 . SJ5"04 'J0"W

60. SJ5"04'J0"W

61. S20"57'54"W

62. SJ8"47'J2"W

63. S50"06'19"W

64. N2J'45'J9"W

65. N60'42'W

66. N29"55'29"E

67. N29"55'J1 "E

68. N29"55'20"E
~
'0!V

95.04'
J9.60'

75.90'

95.04'
4J.56'

41.58'
J9.60'

7.51'

58.68'

51.48'
151.80'

29.70'

22.96'
J9.64'

28.J8'
160.49'

27.48'

11.J9'
17J.91'

92.90'

40.0J'

68.07'

14.02'

74.97'

11.85'

27.2J'

25.01'

65.15'
J9.94'

20.77'
107.95'
112.44'
100.J1'

14.31 Ac.±

COUNTY ASSESSOR'S PARCEL MAP
PTN. RANCHO CARNE HUMANA
25P/M87-2

DETAIL C
SCALE: 1 "=200'
~
'0!V
R.M. D OF PAT., PG. 127
@)

14.58 Ac.

25.28 Ac.±
Tax
21P/M54
REM @

26.90 Ac.
(44)
Area Code 9-39
3000
3002

DETAIL A
1"=100'
391-32 & 33 LLA 6-1-05
392-38,39,40 PM 4-17-07
391-34 & 35 PM 10-26-07
392-41,42,43 LLA 9-8-08
392-44 & 45 GD 3-12-09
392-45 RS 9-3-15

REVISION DATE
9-39
APN 009-391-035
Agenda Item #10.3.

CITY OF ST. HELENA
RESOLUTION NO. 2026-__
Resolution Authorizing to Set a Public Hearing for 6:00p.m. on Tuesday, February 24, 2026, to Consider Objections to the Proposed Annexation of the Property Identified as Assessor’s Parcel Number 009-391-035, Located on Spring Street in St.

Helena, CA, into the St. Helena Municipal Sewer District No. 1, MSD Annexation No. 154

RECITALS
A. The owner of APN 009-391-035 has requested annexation into the St. Helena Municipal Sewer District No. 1, MSD Annexation No. 154; and B. The legal boundary for the property to be annexed is provided in Exhibit A.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The City Council declares that the areas to be annexed to the district will be benefited by such annexation.

2. A hearing to consider any objection to the proposed annexation of the property into the City of St. Helena Municipal Sewer District No. 1 is hereby set for Tuesday, February 24, 2026, commencing at 6:00p.m. or soon thereafter as the matter can be heard, at the Vintage Hall Board Room, 465 Main Street, St. Helena, CA.

3. The City Clerk shall cause a certified copy of this resolution, together with the names of the members of the City Council voting for and against it, to be published once a week for two consecutive weeks in a newspaper of general circulation in accordance with Health and Safety Code Section 4610.

4. The City Clerk shall cause a certified copy of this resolution to be mailed to each person to whom land in the area to be annexed is assessed as such owner as shown on the last county assessment roll in accordance with Health and Safety Code Section 4610.

Agenda Item #10.3.

Approved at a Regular Meeting of the St. Helena City Council on January 13, 2026, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.3.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: January 13, 2026
FROM: Ian Dale, Environmental Services Tech
SUBJECT: Water Supply and Forecasting - November 2025

RECOMMENDED
ACTION:

Receive and file.

PREVIOUS COUNCIL
ACTION:

Monthly Receive and File reports to City Council.

STATEMENT OF THE
PURPOSE:

To provide monthly updates of the amount of water
produced at the Louis Stralla Water Treatment Plant, the Stonebridge Potable Water Wells, and potable water
delivered from the City of Napa.

FINANCIAL IMPACT: None.

BACKGROUND:

The City of St. Helena publishes a monthly water report on the City website (www.cityofsthelena.org/publicworks/page/water-reports). The report includes the amount of water produced at the Louis Stralla Water Treatment Plant and the Stonebridge Potable Water Wells, and potable water delivered from the City of Napa. In addition to presenting data on the amount delivered monthly, the report includes yearto-date information and prior year data. Water elevation and capacity at the Bell Canyon Reservoir is included as well as information on rain and temperatures.

At the City Council meeting of May 9, 2023, the City Council adopted Resolution 2023- 46 adopting City Council goals for FY 2023-24. Five new City Council Goals for FY 2023-24 which include Goal 1: Financial Sustainability, Goal 2: Infrastructure and Environmental Sustainability, Goal 3: Water Security, Goal 4: Community Information and Engagement, and Goal 5: Quality of Life. City Council has the responsibility of establishing broad goals and the City's leadership has the responsibility to develop a work plan to achieve them.

DISCUSSION:

In connection with City Council Goal 2, City staff has developed a forecasting tool to facilitate its ability to optimize water use and track water availability. Included as Attachment 1 is the Monthly Water Report for November 2025. The water produced for November 2025 is down by -34% when compared to November 2024 and is down by - 59% compared to the average of November 2018-2020. Below is a chart summarizing the water produced per source:

Water Produced per Source
Agenda Item #10.4.

Source
Average (2018 -
2020)
(Acre-Feet)
November 2024
(Acre-Feet)
November 2025
(Acre-Feet)
Bell Canyon 52.92 16.38 11.69
Stonebridge Wells 32.16 31.98 17.52
Napa Water 49.26 35.81 26.33
Total 134.34 84.17 55.54
 Percent change from November 2024: -34%
 Percent change from average of November 2018 - 2020: -59% Bell Canyon Reservoir
The City is no longer in water emergency conditions based upon the Phase I Water Emergency measures being terminated by City Council adopting Resolution No. 2023- 94 on July 25, 2023. It is important to note that the Bell Canyon Graph predicts that in September 2026 there's a potential for the City to enter into a Phase 1 water emergency based off the current reservoir level and on the highest water usage during a nondrought year (FY 2019/20) and 10 inches of rainfall (lowest recorded). The storage in Bell Canyon graph (Attachment 2) has been revised to include historic reservoir supply levels since June 2024. It also shows the water availability forecast through June 2027 based on the highest water usage during a non-drought year (FY 2019/20) and 10 inches of rainfall (lowest recorded).

As of December 1, 2025, Bell Canyon Reservoir elevation was at 413.65 feet representing approximately 1,773.36 acre-feet (AF) and 74.4% capacity. Bell Canyon spillway level is 422 feet representing 2,383.69 AF in water supply volume. Below is a chart comparing Bell Canyon elevation levels, water supply availability in acre feet, and percent capacity of the reservoir on December 1st in 2023, 2024, and 2025.

Year 2023 2024 2025
Bell Canyon Elevation Level 416.88 Ft. 422.11 Ft. 413.65 Ft.

Acre Feet 2,002.61 AF 2,383.69 AF 1,773.36 AF
Percent Capacity 84.01% 100% 74.4%
As a follow up to the May 24, 2022, City Council meeting, staff developed a graph (Attachment 3) highlighting the relationship between the reservoir elevation level and water supply availability in acre feet. The graph shows the current status of the reservoir. Furthermore, the graph also displays the points where City Council decided to declare Phase I and Phase II Water Emergencies in 2020.

Continued Water Conservation
California experienced two consecutive dry years 2020 and 2021. Due to the combination of warmer-than-average temperatures and minimal precipitation in the state, the Department of Water Resources (DWR) declared 2021 as the fourth-driest year on record statewide. The record-breaking dry period in January and February Agenda Item #10.4.

2022, and the absence of significant rains in March 2022, required DWR to reduce anticipated deliveries from the State Water Project (SWP). However, the reduction at the time did not affect St. Helena as the City has multiple robust water sources not affected by the executive order. Water availability from the Bell Canyon reservoir is based on the City's State Water Rights permit and not the SWP. The City has not received any curtailment order from DWR nor does the City anticipate receiving one.

It should be noted that on July 25, 2023, the City Council adopted Resolution No. 2023- 94 to formally end the Phase I Water Emergency. The projected demand on the system versus the anticipated rainfall over the next year reflects an available supply in Bell Canyon approximately 1,895 AF, significantly above the 1,481 AF standard for declaration of a Phase I Water Emergency. Staff will monitor State-wide and local drought conditions, weather conditions, and provide updates on a monthly basis. The corresponding staff report provided a variety of data to reflect the disposition of the water supply at that time in relation to the Council-adopted Safe Yield Policy.

City of Napa Water Supply
Normal operations continue at Rutherford Pump Station (RPS) and the City is taking delivery of the allotment purchased from City of Napa. During the month of November 2025, Rutherford Pump Station was producing an average of 0.28 MG/day for a total of

26.33 AF for the month.

ENVIRONMENTAL REVIEW: Not applicable.

GOAL:

Goal 3: Pursue Water Security & Sustainable Management of Water Resources DOCUMENTS ATTACHMENTS:

MWR November 1-30 2025
Attachment 2 - Bell Canyon Water Storage Forecast
Attachment 3 - Bell Canyon Reservoir Water Storage Phase I II Attachment 4 -Bell Canyon Reservoir Historical Elevation Levels Attachment 5 - Bell Canyon Reservoir Historical Storage Elevation Agenda Item #10.4.

CITY OF ST. HELENA

MONTHLY WATER REPORT
CC: CC __X__ PC__X__ FILE _____
RECEIVED: _____ BY: __

LOUIS STRALLA

WATER PLANT
TK #1 & #2
ADJUST

11.69 3.81 -0.14

21.2% -0.8%

18.09 MG MG
n/a MG MG
n/a MG MG

0.60 MG MG
% %
161.62 AF 31.9% 170.09 AF 28.4%

52.64 MG 55.40 MG
240.18 AF 47.4% 243.62 AF 40.7%

78.23 MG 79.36 MG
105.02 AF 20.7% 184.24 AF 30.8%

34.21 MG 60.01 MG
TOTAL WATER PRODUCED 506.82 AF 100.0% 597.95 AF 100.0%

DELIVERY (ALL)

0.00 0.01
413.65 FT. FT.

1.48 FT. FT.
1773.36 AF AF

74.4 % %

3.84 IN IN

4.45 IN IN
DISCLAIMER: The data presented in this report is approximate and for informational purposes only.

Updates will be provided if any errors are identified.

AVERAGE 56.95 52.65

REMARKS
City of Napa Water Delivery: RPS producing an average of 0.28 MG/day during November 2025.

THIS MONTH, THIS YEAR THIS MONTH, LAST YR.

DEGREES IN FAHRENHEIT 78.5-35.4 67.8-37.5

TEMPERATURES
MONTHLY RISE OR DROP 7.74
CAPACITY AT END OF PERIOD 2383.69
PERCENT OF FULL CAPACITY 100.0
RAINFALL IN THIS PERIOD 17.10
TOTAL RAINFALL SEASON TO DATE 17.20
ELEVATION BELL CANYON RESERVOIR 422.11
STONEBRIDGE APARTMENTS MG/Nov. 1-30 0.03 MG/Nov. 1-30

WATER ELEVATION, CAPACITY & RAINFALL

THIS FISCAL YEAR LAST FISCAL YEAR
NAPA VALLEY COLLEGE MG/Nov. 1-30 0.09 MG/Nov. 1-30

STONEBRIDGE POTABLE WELLS

SBW IRRIGATION WATER
THIS MONTH THIS MONTH, LAST YR.

THIS FISCAL YEAR LAST FISCAL YEAR

LOUIS STRALLA WATER PLANT

NAPA WATER
MINIMUM DAILY PRODUCED n/a
AVERAGE DAILY PRODUCED 0.91

WATER YEAR TOTALS

WATER PRODUCED DELIVERY (AGGREGATE)
TOTAL PRODUCED THIS PERIOD 27.42
MAXIMUM DAILY PRODUCED n/a

0.01 8.58
PERCENT 31.8% 47.8%
-0.44

November 1-30, 2025

STONEBRIDGE

POTABLE
WELLS
SBW

IRRIGATION
WATER

NAPA WATER

THIS YEAR LAST YEAR
AMOUNT PRODUCED in AF 17.52 0.03 26.33
AMOUNT PRODUCED in MG 5.71
Agenda Item #10.4.

BellCanyon Water Storage Forecast
Assumes: (1) Highest usage during non-drought year (FY2019/20) (2) 10" of Rainfall (Lowest Recorded)
2500 2,383 2.383
2323 2’383
2374
2250
2076
1,865 1883 1910 I 2000 1,803 1,835
1870
11773 1,808
1,729
1750
1 646
1,548
1,450 1 413 1 430
A 1500 1,383 '
' +33) 1,358 1,350 1,418
”- 1,321 5355
g Entered Phase 1 - 1,431 Acre Ft. <v 1,277
3 1250
5_l I I n g Hlstorlc PrOJected
%"’ 1000
Entered Phase 2 - 939 Acre Ft.
750
500 596 Acre Feet*
250
o
. 25A reserve for fire
0 v V v v v u b8 <9 <0 ‘0 <0 ‘0 ‘9 <9 ‘0 ‘9 ‘0 <0 <0 ‘0 b (o (o (o ‘o ‘o ‘o (o ‘0 Q) (o ’\ ’\ ’\ ’\ ’\ ’\ III 51/ 0/ fix W ?x ?x ’1’ ’1’ , , fix ’1’ ?x '1’ fix , ’1’ '1’ , ’)/ ’1’ ’1/ f)’ 71/ ’W/ 51/ ’L I), ’1’ , , ’1’ \00 \\>\VQQO(1,er 06} $04 QQS’\’b ((6 ®®KvQ‘®’$\\00 \\>\ v9¢o(3Q?06"$04 0?? \’b ((6 g’é vQK@§ \0-0 \\>\ 0°C (?e/Q06"$04 QQ/(l{DO(<92 @rbkvQ‘Q’D‘A\OQ Agenda Item #10.4.

Agenda Item #10.4.

Agenda Item #10.4.

Agenda Item #10.4.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Planning
DATE: January 13, 2026
FROM: Jackie Oneal, Senior Planner
SUBJECT: Waiver of second reading and adoption of an ordinance (ZOA 25-005) amending Sections 17.22.050 (Alcoholic
Beverage Sales) and 17.16.030 (B) (Residential
Development Standards - Residential Zoning Districts
Table, Endnote 5a), of the St. Helena Municipal Code.

RECOMMENDED
ACTION:

1. Find the proposed amendments exempt from the
California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15061(b)(3); and

2. Waiver of second reading and adoption of a proposed
ordinance (ZOA 25-005) amending Sections 17.22.050
(Alcohol Beverage Sales) and 17.16.030(B), endnote 5a of the City of St. Helena Municipal Code (ZOA 25-005).

PREVIOUS COUNCIL
ACTION:

The Council approved the first reading of the ordinance amendment at its regularly held and duly noticed meeting held on December 9, 2025.

STATEMENT OF THE
PURPOSE:

The purpose of this item is to correct inconsistencies within the Zoning Code and align City regulations with current State law. Specifically, the ordinance removes the 1,000- foot fixed buffer for alcohol-related uses and updates the accessory dwelling unit (ADU) exemption from 400 to 800 square feet to reflect Government Code 65852.2.

FINANCIAL IMPACT: There is no financial impact associated with this report.

BACKGROUND:

During review of potential reuse of the former A&W property, staff identified that the 1,000-foot separation standard for alcohol sales from parks, schools, and similar uses effectively prohibited such businesses in most commercial districts. This buffer was introduced in the 2023 comprehensive code update but has since proven overly restrictive given the City’s proximity of schools to the downtown and Highway 29 corridors.

Separately, when the City adopted its updated ADU ordinance earlier this year, the related correction to the Residential Development Standards Table 17.16.030(B) was inadvertently omitted.

Planning Commission Recommendation
Agenda Item #10.5.

At its meeting of November 4, 2025, the Planning Commission held a duly noticed public hearing and voted to recommend that the City Council adopt the ordinance with minor clarifying edits. Specifically, the Commission recommended:

1. Finding the proposed amendments to be exempt from CEQA under Guidelines 15061(b)(3);

2. Amending the Findings section of SHMC 17.22.050(F) to:
o Replace the phrase “liquor is” with “alcoholic beverages are”; and o Add a new Finding 7: “Distance of the proposed establishment from public/private schools, nursery schools, preschools, and daycare facilities.”

3. Recommending that the City Council adopt Ordinance No. ZOA 25-005, amending Sections 17.22.050 and 17.16.030(B), Endnote 5a of the St. Helena Municipal Code.

The motion was made by Chair Christopher Warner, seconded by Commissioner Autumn Anderson, and Motion carried 4–0.

The motion below passed on December 9, 2025, moved by Vice Mayor Deasy and seconded by Council Member Barak, with a 4-0-1 vote (Council Member Summers absent) to introduce and waive the first reading of the proposed Ordinance to:

1. Find the proposed amendments exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15061(b)(3); and

2. Approve and Adopt the proposed Ordinance of the City Council of the City of St.

Helena amending Sections 17.22.050 (Alcohol Beverage Sales) and

17.16.030(B), endnote 5a of the City of St. Helena Municipal Code (ZOA 25- 005).

DISCUSSION:

Staff finds that the proposed amendments bring internal consistency to the Municipal Code, improving alignment both within the Residential Zoning Districts chapter and the Specific to Uses chapter. The ordinance also ensures compliance with current State ADU law and restores flexibility for commercial land uses.

Alcoholic Beverage Sales Amendment
Section 17.22.050 currently prohibits alcohol-related uses within 1,000 feet of a park, school, preschool, or recovery facility, effectively eliminating viable locations for such uses throughout the City’s commercial districts. The proposed amendment eliminates this fixed buffer and adds a new discretionary finding requiring the decision-maker to consider the distance of a proposed establishment from sensitive uses when reviewing a Conditional or Minor Use Permit (see attached Draft Ordinance).

All alcohol-related uses would remain subject to existing Conditional Use Permit (CUP) or Minor Use Permit (MUP) requirements, including public notice, Police Department Agenda Item #10.5.

review, and a public hearing. These processes ensure that each application is reviewed for compatibility with surrounding uses and potential impacts on health, safety, and welfare.

In addition to the City’s review process, the California Department of Alcoholic Beverage Control (ABC) regulates the licensing of all alcohol establishments and provides notice to schools within 600 feet of a proposed site. ABC may deny a license if evidence shows that its operation would be contrary to public welfare or morals. Together, the State and local permitting frameworks provide multiple layers of oversight and public input.

Accessory Dwelling Unit (ADU) Correction
The correction to Table 17.16.030(B), Footnote 5a updates the ADU exemption from 400 to 800 square feet to match Government Code 65852.2 and the City’s adopted ADU ordinance. The change ensures internal consistency across the Municipal Code and clarifies for applicants that up to 800 square feet of ADU floor area may be added to the maximum building area otherwise allowed. This update is administrative in nature and does not expand development potential beyond what State law already mandates.

ENVIRONMENTAL REVIEW:

Pursuant to CEQA Guidelines Section 15061(b)(3), the project will not have a significant impact on the environment and is exempt from CEQA.

GOAL:

Miscellaneous/Other
DOCUMENTS ATTACHMENTS:
20260113_St. Helena Alcohol Ordinance Revisions_ZOA25-005 Agenda Item #10.5.

Exhibit “A”
ORDINANCE NO.

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ST. HELENA AMENDING SECTIONS 17.22.050 (ALCOHOL BEVERAGE SALES) AND 17.16.030 (B), ENDNOTE 5a OF THE CITY OF ST. HELENA MUNICIPAL CODE (ZOA 25-005)
WHEREAS, the City of St. Helena, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, the City desires to amend Sections 17.22.050, AND 17.16.030 (B), footnote 5a, of the St. Helena Municipal Code (“SHMC”); and WHEREAS, staff and the City Attorney prepared the proposed ordinance, including the proposed language, and any additional information and documents deemed necessary for the City Council to take action; and WHEREAS, on November 4, 2025, the Planning Commission held a duly-noticed public hearing and considered the staff report, recommendations by staff, and public testimony concerning the proposed ordinance and municipal code amendments, and by a vote of 4-0, adopted Resolution No. PC2025-016 recommending that the City Council adopt the proposed ordinance and finding that no environmental review is required under CEQA; and
WHEREAS, the City gave public notice of the public hearing before the City Council for the proposed ordinance by publishing in the Napa Valley Register in accordance with applicable law; and
WHEREAS, on December 9, 2025, the City Council held a duly-noticed public hearing and considered the staff report, recommendation by the Planning Commission, recommendation by staff, and public testimony concerning the proposed ordinance; and WHEREAS, on January 13, 2026, the City Council considered the proposed ordinance at a second reading, which was waived and placed on the consent calendar; and
WHEREAS, all other legal prerequisites to the adoption of this ordinance have occurred.

NOW, THEREFORE, The City Council of the City of St. Helena does hereby ordain as follows:

Section 1: Recitals
The Recitals set forth above are true and correct and are incorporated into this Ordinance.

Agenda Item #10.5.

Section 2: Amendment to SHMC Section 17.22.050
Section 17.22.050 of the St. Helena Municipal Code is hereby amended to read as follows (new language is underlined, deletions are in strikeout):

17.22.050 Alcohol Beverage Sales.

A. Purpose. Establishments that serve alcoholic beverages receive special attention from the City because of their potential to create problems, such as littering, loitering, public intoxication and disturbances. All establishments selling alcoholic beverages are reviewed by the City.

B. Permits Required.

1. Conditional Use Permit. A Conditional Use Permit must be obtained for all bars, brewpubs, micro-breweries, micro-distilleries, and winetasting rooms.

2. Minor Use Permit. A Minor Use Permit must be obtained for fullservice restaurants.

C. Hours of Operation. Hours of operation shall be limited to the time period between 6:00 AM and 2:00 AM.

D. Location. The establishment shall not be located within 1,000 feet of the following:

1. A public park, playground, recreational area that is immediately adjacent to a public park, or youth facility, including a nursery school, preschool, or day care facility;

2. A public or private State-licensed or accredited school; or

3. An alcohol or other drug abuse recovery or treatment facility.

D.E. Lighting. The exterior of the establishment, including adjacent public sidewalks and parking areas, shall be illuminated during all hours of darkness during which the establishment is open such that:

1. Persons standing in those areas at night are identifiable; and

2. Required illumination is placed and shielded in a way that minimizes interference with the neighboring residences.

E.F. Findings. In evaluating a use permit application for any commercial establishment where liquor is alcoholic beverages are served, the Review Approval Authority shall take into consideration the following:

1. Comments from the Police Department;

2. Appropriateness of automobile and/or bicycle parking;

3. Potential for loitering;
Agenda Item #10.5.

4. Distance of the proposed establishment from other establishments;

5. Distance from areas used and zoned for residential use; and

6. Appropriateness of annual review of use permit.

7. Distance of the proposed establishment from public/private schools, nursery schools, preschools, and daycare facilities.

Section 3: Amendment to SHMC Section 17.16.030 (B)
Section 17.16.030 (B) Endnote 5 of the St. Helena Municipal Code is hereby amended to read as follows (new language is underlined, deletions are in strikeout):

Endnote 5 The following additional standards apply for
existing development and new construction in the LR-1A, LR, MR, and HR zoning districts:
a. The max. building gross floor area may be increased by up to four eight hundred (4800) sf for construction of an ADU. ( See Section 17.22.030) b. The following buildings and areas are exempt from max. building gross floor area:
i. One covered parking space with a max. floor area of two hundred (200) sf; ii. Nonhabitable accessory buildings with a max. floor area of one hundred twenty (120) sf;
iii. A nonhabitable basement or attic; and
iv. A balcony, porch, deck, or similar structure, whether covered or uncovered.

Section 4: Severability.

If any section, subsection, phrase, or clause of this Ordinance is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

Section 6: CEQA.

This Ordinance was assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (“CEQA”), the State CEQA Guidelines (the “Guidelines”), and the environmental regulations of the City. The City Council hereby finds that this ordinance is exempt from review under CEQA under Section 15061(b)(3) of the State CEQA Guidelines because it can be seen with certainty that the provisions contained herein would not have the potential for causing a significant effect on the environment.

Agenda Item #10.5.

Section 7: Notice and Effective Date.

This Ordinance was duly noticed to the public. This Ordinance shall take effect and be enforced within thirty (30) days from and after the date of its adoption by the City Council at a second reading and shall be posted and published in accordance with the California Government Code.

THE FOREGOING ORDINANCE was introduced at a regular meeting of the St.

Helena City Council on the 9th day of December, 2025, and was adopted at a regular meeting of the St. Helena City Council on the 13th day of January, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED ATTEST
________________________________ ________________________________ Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.5.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Human Resources
DATE: January 13, 2026
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Approval of Resolution Authorizing Recruitment for an Assistant Public Works Director (Operations).

RECOMMENDED
ACTION:

Staff recommends approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

March 11, 2025 - Hiring Freeze on all Vacant Positions.

STATEMENT OF THE
PURPOSE:

The purpose is to receive authorization to recruit for vacant positions that provide necessary services to the City's operations.

FINANCIAL IMPACT: Funding for the vacant positions was previously approved in the FY 2025-26 and FY 2026-27 Biennial Budget,
therefore there is no additional financial impact.

BACKGROUND:

On January 28, 2025, Council Member Barak requested an item be placed on a future agenda to discuss and consider issuing a temporary freeze on all new hires, salary increases not contractually obligated, reclassifications and discretionary spending until the City's financial situation is clarified, and sustainable funding solutions are in place to address the deficits.

Additionally, proposing that the City Council would retain authority to approve exceptions on a case-by case basis when such actions are deemed critical for public safety, legal compliance or liability or other urgent needs at the council's discretion where delaying action would result in significant harm to the City or its residents.

On March 11, 2025, staff prepared a staff report and presentation addressing Council Member Barak's request and made recommendations based on existing vacancies at the time of the report. City Council adopted recommendations outlined in the Staff Report 12.3, subject to a meet and confer with represented employee bargaining groups, while incorporating the core provisions of the original motion, instituting a temporary hiring freeze as follows:

1. A temporary freeze on all new hires, except for positions recommended for immediate hiring in the staff report.

2. All other vacant positions will remain frozen unless the Council approves an exception based on clear justification.

Agenda Item #10.6.

DISCUSSION:

The Deputy City Manager position, which oversaw Public Works Operations including the Water and Wastewater Treatment Plants, became vacant following the previous incumbent's departure in September 2025. This position plays a vital role in the organization by providing management-level oversight of critical infrastructure operations, ensuring regulatory compliance, and supporting long-term capital planning.

With the recent vacancy in the Deputy City Manager position, staff has reviewed the organizational structure and identified an opportunity to realign responsibilities to better reflect current operational needs. Rather than refilling the Deputy City Manager role, staff recommends transitioning oversight of Public Works Operations to an Assistant Public Works Director (Operations) position. This reclassification will maintain strong departmental leadership while creating a more focused management structure dedicated to supporting the City’s Public Works Department's maintenance and operations divisions, with significant focus on water and wastewater operations.

Recruiting for an Assistant Public Works Director (Operations) will allow the City to attract candidates with specialized technical and operational expertise, ensuring continuity in critical public works services while aligning staffing resources with the City’s long-term organizational goals.

ENVIRONMENTAL REVIEW:

None.

GOAL:

Goal 7: Enhance Organizational Effectiveness
DOCUMENTS ATTACHMENTS:

Resolution Recruitment Authorization for Assistant PW Director Agenda Item #10.6.

CITY OF ST. HELENA
RESOLUTION NO. 2026 -
Resolution authorizing recruitment for an Assistant Public Works Director (Operations).

RECITALS
A. On January 28, 2025, Council Member Barak requested an item be placed on a future agenda to discuss and consider issuing a temporary freeze on all new hires; and
B. Additionally, proposing that the City Council would retain authority to approve exceptions on a case-by-case basis when such actions are deemed critical for public safety, legal compliance or liability or other urgent needs at the council's discretion where delaying action would result in significant harm to the City or its residents; and C. On March 11, 2025 City Council adopted the hiring freeze pleacing a temporary hiring freeze on all new hires and all other vacant positions will remain frozen unless Council approves an exception based on clear justification; and D. Since March 11, 2025, a critical position in Public Works has become vacant; and E. The Deputy City Manager position, which oversaw Public Works Operations including the Water and Wastewater Treatment Plants, became vacant following the previous incumbent's departure in September 2025; and
F. In order to meet day-to-day operational needs, staff requested authorization to recruit for this position.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorizes the City Manager to direct staff to recruit for for an Assistant Public Works Director (Operations).

Approved at a Regular Meeting of the St. Helena City Council on January 13, 2026, by the following vote:

Mayor Dohring: __________
Vice Mayor Deasy: __________
Councilmember Barak: __________
Councilmember Spadarotto: __________
Agenda Item #10.6.

Councilmember Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.6.

































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Agenda Item #10.6.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Recreation
DATE: January 13, 2026
FROM: Ashley Sylvester, Recreation Manager
SUBJECT: Consideration and Proposed Adoption of a Resolution Authorizing Amendment No. 1 for the Extension of
Contract to BluePoint Planning Professional Services
Agreement for the Parks, Recreation and Trails Master
Plan. There is no additional cost required for the extension of this contract.

RECOMMENDED
ACTION:

Staff recommends approval of the attached Resolution
authorizing Amendment No. 1 for the Extension of the
BluePoint Planning PSA.

PREVIOUS COUNCIL
ACTION:

On January 28, 2025, Resolution No. 2025-005 was
adopted, approving a Professional Services Agreement
with BluePoint Planning for the Parks, Recreation and
Trails Master Plan.

STATEMENT OF THE
PURPOSE:

Extend to the date of completion from the original
December 31, 2025 date to February 28, 2026 of the
Parks, Recreation and Trails Master Plan with Bluepoint Planning PSA.

FINANCIAL IMPACT: There is no additional cost required for the extension of this contract.

BACKGROUND:

On January 28, 2025, the City Council approved a Professional Services Agreement for the preparation of the Parks, Recreation and Trails Master Plan, with a project completion date of December 31, 2025. The original timeline was established prior to staffing departures and resulting shortages within the Community Services Department.

DISCUSSION:

Subsequent changes in project management have affected project continuity and required additional time for new staff to become familiar with the Master Plan scope, background materials, and project objectives. These staffing and management transitions have contributed to delays in meeting the original project schedule and have limited staff’s ability to consistently coordinate and advance the work at the pace originally anticipated.

To address these challenges, a Professional Services Agreement amendment is proposed to revise the project timeline. The extension will provide staff with adequate time to effectively manage the consultant team, complete remaining tasks, and ensure Agenda Item #10.7.

the Master Plan is developed in a comprehensive and thoughtful manner that supports successful long-term implementation.

Following discussions with BluePoint Planning and City staff, extending the project schedule has been determined to be necessary to deliver a detailed and actionable Master Plan that aligns with the City’s goals and operational capacity. The proposed extension will allow for improved coordination, continuity, and quality control throughout the remainder of the planning process.

The proposed PSA amendment is limited to an extension of time only and does not include any changes to the scope of work. There are no additional costs or fees associated with this amendment, and the total compensation under the originally approved PSA will remain unchanged.

ENVIRONMENTAL REVIEW: N/A
GOAL:

Goal 4: Provide Effective Community Information & Opportunities for Engagement Goal 5: Enhance Quality of Life
Goal 7: Enhance Organizational Effectiveness
DOCUMENTS ATTACHMENTS:

STH Contract FY2025-033_fully executed
Amendment #1 BluePoint Planning
Resolution for Amendment #1 BluePoint Planning PSA
Agenda Item #10.7.

CITYOF ST. HELENA

PROFESSIONAL SERVICES AGREEMENT

FOR MASTER PLANNING SERVICES
This Agreement is made and entered into as ofJanuary 28, 2025 by and between the City of St. Helena, a public agency organized and operating under the laws of the State of California (“City"),and BluePoint Planning LLC.a California limited liabilitycompany with its principal place of business at 2748 Adeline Street, Suite D, Berkeley CA 94703 (hereinafter referred to as “Consultant"). City and Consultant are sometimes individually referred to as “Party" and collectively as "Parties" in this Agreement.

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:

Parks and Recreation Master Plan (hereinafter referred to as “the Project").

B. Consultant is duly licensed and has the necessary quali?cations to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, ITIS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A"

2. Compensation.

3. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in the scope of services attached hereto as Exhibit “A
amount is to cover all printing and related costs. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed willbe made on a regular billingbasis established during the kick- off meeting with consultant, but not more frequently than monthly payments. 3. Additional Work. Ifchanges in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a 83389 1 00001 40708740 I S
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Agenda Item #10.7.

statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City willnot be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of ?nal payment under the contract for inspection by City.

5. Time of Performance
The term of this Agreement shall be from February 1. 2025 to December 31, 2025, unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the City to proceed (“Notice to Proceed The Notice to Proceed shall set forth the date of commencement of work.

6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforrning party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; ?oods; earthquakes; ?re; epidemics; pandemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage orjudicial restraint.
b. Should such circumstances occur, the non—performing party shall. within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. if applicable, Consultant is responsible for all costs of clean up and] or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement. 8. Standard of Care; Performance of Employees 83389 2
0 00 708
0 740] I
4 0
Agenda Item #10.7.

a. Consultant's services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions b. Consultant's employees and subcontractors shall have suf?cient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subcontractors have all licenses, permits, quali?cations and approvals of whatever nature that are legally required to perform the Services, including a City Business License.and that such licenses and approvals shall be maintained throughout the term of this Contract. As provided for in the indemni?cation provisions of this Contract, Consultant shall perform. at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City. shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

9. Assignment and Subcontracting
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subcontractors as Consultant may deem appropriate to assist in the performance of services hereunder.

10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.

11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In a. Commercial General Liability (i) The Consultant shall take out and maintain, during the performance of all work under this Agreement. in amounts not less than speci?ed herein, Commercial General Liability Insurance.in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
3 8338
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40 Agenda Item #10.7.

m \
(1) Insurance Services Of?ce Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limitsthat Apply per Project
(6) Contractual Liabilitywith respect to this Agreement (7) Property Damage
(8) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability;(2) cross liabilityexclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its of?cials, of?cers.employees. agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liabilig
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as (Coverage Symbol 1, any auto). (iii) The policy shall give City, its of?cials, of?cers, employees. agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. c. Workers' Compensation/Emgloyer’s Liabilig 83389 4 00001 40708 Agenda Item #10.7.

(i) Consultant certi?es that he/she is aware ofthe provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and helshe will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers' Compensation and Insurance Act," Division N of the Labor Code of the State of California and any acts amendatory thereof. and Employer's Liability Coverage in amounts indicated herein. Consultant shall require allsubconsultants to obtain and maintain, forthe period required by this Agreement, workers' compensation coverage of the same type and limits as speci?ed in this section.
d. Professional Liabilit?Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liabilityor Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein.

This insurance shall be endorsed to include contractual liabilityapplicable to this Agreement and shall be written on a policy form speci?cally designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services" as designated in the policy must speci?cally include work performed under this Agreement. The policy must “pay on behalf of‘ the insured and must include a provision establishing the insurer's duty to defend. e. MinimumPolicy LimitsReguired
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $1,000,000 per occurrence! $2,000,000 aggregate for bodily injury, personal injury, and property
damage
$1,000,000 single limit
Employer’s Liability $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions) (ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of speci?c coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. 83389 5 00001 40708740 1 Agenda Item #10.7.

f. Evidence Reguired
Prior to execution ofthe Agreement, the Consultant shall ?le with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the 180 CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certi?cate of Insurance (Acord Form 25-8 or equivalent), together with required endorsements. Allevidence of insurance shall be signed by a properly authorized of?cer, agent, or quali?ed representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.

9. Policy Provisions Reguired
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. Ifany of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certi?cate(s) including the General LiabilityAdditional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant's policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) ifthe policy is cancelled or not renewed; or C) ifthe policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liabilitycoverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limitsset forth herein shall not be construed to relieve the Consultant from liabilityin excess of such coverage, nor shall it limitthe Consultant's indemni?cation obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. h. Quali in Insurers 83389 G 00001 40708740 1 Agenda Item #10.7.

(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than AMI and admitted to transact in the business of insurance in the State of California, or othenNise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limitor qualify the liabilities and obligations othenrvise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemni?cation.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these speci?cations or is canceled and not replaced. City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts suf?cient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its of?cials, of?cers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Reguirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract untilthey have provided evidence satisfactory to the City that they have secured all insurance required under this section.

Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. Ifrequested by Consultant,

12. Indemni?cation. a. To the fullest extent permitted by law, Consultant shall defend (with counsel of City's choosing), indemnify and hold the City, its of?cials, of?cers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to. or incident to any acts, errors or omissions, or willful misconduct of Consultant.its of?cials, of?cers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify 83389 7 00001 4070R740 l Agenda Item #10.7.

shall not be restricted to insurance proceeds, if any, received by Consultant, the City. its of?cials. of?cers, employees, agents, or volunteers.
b. IfConsultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professional" services (as that term is de?ned under CivilCode section 2782.8), then, and only to the extent required by CivilCode section 2782.8, which is fully incorporated herein, Consultant's indemni?cation obligation shall be limitedto claims that arise out of.pertain to. or relate to the negligence. recklessness, or willfulmisconduct of the Consultant, and, upon Consultant obtaining a ?nal adjudication by a court of competent jurisdiction, Consultant's liabilityfor such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

13. California Labor Code Reguirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects (“Prevailing Wage Laws"). If the services are being performed as part of an applicable “public works" or "maintenance" project, as de?ned by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its of?cials, of?cers, employees and agents free and harmless from any claims, liabilities.costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certi?ed payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and deban'nent of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certi?ed payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption speci?ed in Labor Code Section 1771.4. b. Ifthe services are being performed as part of an applicable “public works" or "maintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. as applicable. Notwithstanding the small project exemption speci?ed in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Depanment of Industrial Relations. Itshall be Consultant's sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant's sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its of?cials, of?cers, employees and agents free and harmless from any claim or liabilityarising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor. 83389 8 0000140708740 l Agenda Item #10.7.

. _._ _._.__ _--._.

I—Lh-Hh
_ _ __ _--

14. _._—
Safety.

Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life-saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds. fall protection ladders. bridges, gang planks. con?ned space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

15. Veri?cation of Employment Eligibility.

By executing this Agreement. Consultant veri?es that itfully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

16. INTENTIONALLYDELETED

17. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California.

If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a the Superior Court of California for the County of Napa.

18. Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original ?eld notes, drawings and speci?cations, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. Ifsaid termination for of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are speci?ed herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty(30) calendar days' written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant. 3 3
8 9
004703740 1
00 1 Agenda Item #10.7.

19. Ownership of Documents and Con?dential lnformation. a. All deliverables and other documents generated by Consultant in the performance of the Services, including all work papers, work-in-progress, designs, drawings, documents, data, computations, speci?cations, studies and reports prepared by Consultant as a part of the Services or authorized Additional Services (“Consultant Work Product") shall belong to and be subject to the sole ownership and use of City. b. Except as otherwise provided in “Termination or Abandonment," above, all original ?eld notes, written reports, drawings and speci?cations and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City. c. During the course of the performance of this Agreement, Consultant may receive written or verbal information from City, its representatives or agents, not in the public domain. Such information may include City's know how, trade secrets, and other proprietary and con?dential information and Consultant agrees to treat such information as con?dential information belonging to City. Consultant agrees that neither it, nor its of?cers, employees, representatives, agents, successors, or assigns, will disclose such information to any third party or use the same in any manner without the prior written consent of City. Moreover, Consultant agrees to safeguard such proprietary and con?dential information from unauthorized disclosure and/or use using the same degree of care it uses to protect its own proprietary and con?dential information, but not less than a reasonable standard of care. In the event that disclosure of such information is sought pursuant to any law or regulation, Consultant shall promptly notify City of such fact to allow City to assert whatever exclusions or exemptions may be available to it under applicable law or regulation.

20. Organization
Consultant shall assign Lauren Schmitt as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

21. Limitation of Agreement.

This Agreement is limited to and includes only the work included in the Project described above.

22. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Of?ce, certi?ed mail, return receipt requested, postage prepaid, addressed to: CITY: CONSULTANT: City of St. Helena BluePoint Planning 1088 College Ave. 2748 Adeline Street, Suite D St. Helena, CA 94574 Berkeley, CA 94703 Attn: Dave Jahns, Community Services Attn: Mindy Craig, Principal 83389 10 00001 40708740 I Agenda Item #10.7.

and shall be effective upon receipt thereof.

23. Third Pam Rights
Nothing in this Agreement shall be construed to give any rights or bene?ts to anyone other than the City and the Consultant.

24. Egual Opportunity Employment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race. religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

25. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations. inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modi?ed or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

26. Severabiliy
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal.

27. Successors and Assigns
This Agreement shall be binding upon and shall inure to the bene?t of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

None of the provisions of this Agreement shall be considered waived by either Party, unless such waiver is speci?cally speci?ed in writing. 29. Time of Essence Time is of the essence for each and every provision of this Agreement. 30. Cig's Right to Employ Other Consultants 83389 11 0000140708740 l Agenda Item #10.7.

City reserves its right to emplo
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with oincluding engineers, connection inconsul
ttants.
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this Project or other projects.

31. Prohibited Interests
Consultant maintains and warr
ants
that ithas employed retained notr any company or
person. other than a bona ?de emplo
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solelyicit this for Consultant, toorsecure wor
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violation this shall warranty, City For breach of
have the right to rescind this Agree
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with liability. Agreement, term For the ofis no
out director, of?cial, of?cer or employee Cduring the hiser service with shall term ofr City, it
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have any direct interest in this Agree
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anticipated material bene?t orbtain any present
arising therefrom.
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83389407087 I
40 Agenda Item #10.7.

SIGNATURE PAGE FOR SERVICES AGREEMENT
BETWEE
N
CI OF ST. HELENA
T
Y
AND B
L
U
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P
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PLANNING
INWITNESS WHEREOF, the have executed Agreement the date ?rst of this as written above.

CITY OF ST.EEN
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BLU PLANNING
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AnilComelo
City Manager Its: ncaI
Mindy Craig Pinte ame:
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Agenda Item #10.7.

SIGNATURE PAGE FOR SERVICES AGREEMENT
BETWEE
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CI OF ST. HELENA
T
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AND B
L
U
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P
O
I
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PLANNING
INWITNESS WHEREOF, the have executed this Agreement the date asof ?rst written above.

CITY OF ST. HELENA BLU PLANNING
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NT By: my My By:

AnilComelo
City Mana Its: Principal
Printe Nam: Mindy Craig
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40 Agenda Item #10.7.

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- Agenda Item #10.7.

St. Helena is a scenic small town for the people
who call it home. and a popular tourist
destination. drawing people to local vineyards,
restaurants and the Greystone campus of
Culinary Institute of America. With its beautiful
downtown , its position on the Napa River, and its
existing parks and facilities, St. Helena has scenic
settings for its parks and recreation services.

This Parks and Recreation Master Plan comes at
a time when people are appreciating public parks
and recreation programs more than ever, but also
t time when local governments are feeling ever
ore pressure from increased costs. funding
limitations and dif?culty ?nding and retaining
staff. The planning process willhelp St. Helena
better understand its inventory of parks, facilities
and trails and the baseline of services, as well as
the resources of other providers. Through an
inclusive public process. St. Helena will develop
an understanding ofcommunity priorities and
needs, and create strategies to meet local parks,
recreation and trails demands and consider the
impacts and needs of visitors.

Perhaps the most important result willbe an
implementation Plan with clear priorities to guide
operations. investments. and program and policy
development. The result needs to be a community-supported guiding document for parks and recreation services that willhelp City staff and
elected of?cials plan investments and guide
resources more equitably and strategically.

The variety of parks, facilities and trails in this
willrequire the Team to understand the range
recreation activities and settings not only with
in
the City's parks but also on lands managed by
agencies. The BluePoint Team understands th
at parks and trails are notjust a collection of phy
sical assets - rather.they provide settings for many
types of activities residents and visitors pursu
e
f
o
r
recreation, health, wellness. exercise and man
y other reasons.

We willaddress questions that help St. Helen
a de?ne its role and areas offocus. How does th
e City's land inventory and unique resources su
pp
ort
recreation? Can the City help to establish a ba
la
nc
e
that willmeet the recreation needs of the vari
ety
of
ages and abilities in the community? What are
latest trends in recreation in Northern Califor
nia
and nationally? How can the City leverage eac
h park's unique character and amenities to serv
e the residents and visitors? What other comm
unity activities could occur at parks? What type of
enhancements can better serve the communi
ty? How do the City's parks compliment other

3. of Scope
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nt's
Approac
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Under
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Agenda Item #10.7.

public lands and parks, whether county, state
or federal? How can we ensure access from an
ADAperspective as well as from transportation
perspective?
We do not see parks as merely a collection ofsports
?elds and play equipment. St. Helena's Parks and
Recreation system helps to de?ne the city as a
special place and expresses the unique spirit of
the community. We develop park and facility plans
tailored to the community's identity, priorities,
and speci?c recreation needs. Each Master Plan
expresses the unique priorities. issues, and
concerns of the community. St Helena's Parks and
Recreation Master Plan should:
. Increase and enhance recreational opportunities:
- Respect and celebrate the cultural diversity of
the community;
- Build community resiliency through environmentally healthy design, improved connectivity and protection from extreme heat;
- Maximize partnerships and collaboration; and
- Ensure that parks and facilities are operated
and maintained effectively to optimize use.
longevity, and economic sustainability.
"31 ii“31.

Understanding the community's needs for the
types and function of parks and recreation facilities
and programs is instrumental for the success of the
new Parks and Recreation Master Plan. BluePoint's
approach includes a mix of inputs, going beyond
traditional acres/1,000 quantity metrics to provide
a comprehensive evaluation tailored to each
community.

Our approach includes the following steps:
- Complete a digital inventory and assessment of
parks and facilities;
- Develop a pro?le of the City, local communities.
and population characteristics;
- Identify relevant comparables. best practices
and trends;
- Conduct public outreach and engagement
activities to understand the speci?cs of the
community needs;
- Develop goals and principles (including
de?nition of St. Helena's roles and niches) to
guide decision making;
- Identify criteria. general standards and key
attributes desired by the community for parks,
recreation and trails; and
- Analyze facility, program and park data based
on the criteria and develop narrative and visual
tools to identify potential gaps, needs and
opportunities.

3. Un
der
stan
din
g
Scope of
Assessing Community Needs
P
ag
e
City of St. Helena Parks &Recreatlon Master Plan 3.3 I
Pl
ac
e
m
ak
Agenda Item #10.7.

Sustainability applies not only to the resilience and
support of the environment, but also to the ongoing
health of the Parks and Recreation system. We will
focus on creating a viable plan that will:
- Establish areas where needs are currently well
met and describe actions required to maintain
the existing level of service into the long term;
- Identify areas where improved facilities or new
sites willenhance service or meet unmet needs;
- Evaluate operating and maintenance costs and
the potential for revenue generation to offset
costs:
- Understand how programming and operations
can be enhanced to help serve community needs
and meet Plan goals;
- Prioritize capital improvements needed to
enhance the system to desired levels of service
where gaps exist
We are committed to developing ?exible and
forward-thinking plans that are adaptable to future
changing conditions. while ensuring that the plan
re?ects current community priorities.

OurTeam provides expertise engaging in
stakeholders and co
m
m
un
ity
amembers in
meaningful dialogue.neighbors local and the
broader community stake the future of ain
the City's parks and and need tohave a
voice in the recomm
endation
s.

Our approach is
multi-layered and b
ui
ld
s
onutreach and past will
include multiple opp
ortu
niti
es
for community input
and engagement an
d
from stakeholders, input
o
r
staff and elected of
?ci
als
throue project.
ghou
t
Inthe work plan bel
ow.
the Committee Steerin
g process is included Tand the broader 1
a
s
k
community engagem
ent
outlined Task isproce in
ss 2.

BluePoint's propose
d
wbuilds the plan in
o
r
k
tasks contained in t
h
e
incorpo three R
FPrating
, “engagement wind
ows"
that group on-the-ground
activities for ef?cien
t
ofcon and ustime
esultan
t
to build momentum the The schedule process.
diagram in section ihow envision we
l
l
the following tasks theimeline overfthe
project, to deliver a within for the adoptio
n City's desired timef
rame.

3. of Scope
E
ng
ag
in
g
the Community
S
ys
te
m
Sustai
nabilit
y
Pr
op
os
ed
Work Plan
Pa
ge
Proposal byBluePolnt 3APlannlng I
Agenda Item #10.7.

BluePoint willhave an initial Zoom kickoff meeting
followed by an in-person meeting conducted in
conjunction with the site tour conducted in Task

2. During the initial call.we willreview the scope
of work and schedule and clarify the requirements
for the project and plan for the parks tour and
associated activities. In addition. we willdiscuss
the details and logistics for public engagement so
that BluePoint can draft the public engagement and
outreach plan. We willalso request all necessary
existing documents.studies, maps, studies,
etc. including identifying any missing data and
information necessary to proceed. We willalso
review the timing and intent of project deliverables.identify, and discuss potential stakeholders to involve, and the overall approach to community
input.

Steering Committee Meetings willbe in person.
scheduled in conjunction with other engagement
and ?eld activities. These willtypically be 2 to 2.5
hours long and allow for deep dives and working
sessions with the Steering Committee. We
anticipate the following topics for in-person team
meetings:
- Meeting 1: Project success factors. issues and
opportunities
- Meeting 2: Needs assessment, plan framework
- Meeting 3: Preliminary recommendations, priorMeeting 4: Administrative draft plan, adoption process While the RFPcalled for monthly meetings, BluePoint ?nds that four meetings scheduled at key decision points in the process are effective use of Steering Committee members' time, especially for a Parks and Recreation planning process with a quick timeline. Between meetings. Steering Committee members willbe asked to review
and comment materials, such as the Community
Engagement Plan, the Existing Conditions
Summary Report. and other deliverables. Steering
Committee members willalso be asked to participate in community outreach activities outside of meetings. as well.

If needed, BluePoint and the City can extend one or
more biweekly coordination meetings (Task 1.3) and
hold an additional Zoom orTeams meeting with the
Steering Committee.

The Project Team, led by Project Manager Lauren
Schmitt and including other team members as
needed, willhold biweekly coordination calls with
St. Helena's Project Manager to keep the project
moving fonNard and to ensure timely response to
questions. review of materials. These meetings
willfocus on the critical path to maintain the City's
desired timeline. This task also includes time for
BluePoint's ongoing budget. schedule, and scope
management to ensure that the project is delivered
on time and on budget. The activities in this task
allow for active management. to identify potential
approaches to incorporate any unforeseen course
corrections and changes as we progress while
remaining on time and on budget.

MissoulaFROST PublicOpenHausr Page 3.5
ICity of St. Helena Parks 6- Recreation Master Plan

3. of Scope Und
erst
andi
ng
Task 1. Project and
Management

1.1 Project Kickoff M
ee
tin
g

1.3 and Coordina Calls Project
tion Man
agem
ent

1. 2
(4) Committee Meetings
_..-...‘
\x
Agenda Item #10.7.

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Task 2 focuses on developing a baseline
understanding of the parks. recreation programs,
and trails system and the City's planning context.

This includes gathering data and information on
the City and City-provided assets and services,
as well as services or assets provided by other
agencies and organizations. It also includes a review
of relevant plans and studies. including the General
Plan, Trails and Open Space Draft Plan.Downtown
Speci?c Plan.and an analysis of demographics.

The task also incorporates ?eld work time to
inventory and evaluate parks and trails. including
touring each park and meeting with park staff.

We willbegin the assessment and developing the
inventory inthis phase. The result of this task
will be an Existing Conditions Summary Report
that includes a detailed inventory, initial system
assessment, community pro?le, and other relevant
baseline data.

The following tasks willresult in
the comprehensive inventory
and conditions assessment
called out in the RFP. . Inventory and Database
Development. The BluePoint Team willreview and
Illlllop Park Gamer
Luann m hon- um
staff, to discuss issues, needs and opportunities
and begin the assessment process.

Park and Facilities Assessment. Additional
?eld time is allotted to complete the inventory
assessment. including photo documentation
of site. Using an agreed upon rating system, we
willmake a general assessment of the condition
of the facilities and amenities as it relates to
intended function and actual physical condition.

We typically use Survey 123 to conduct the ?eld
work and linkit to the database. We ground truth
the inventory and assess physical conditions:
opportunities and constraints; access, circulation and parking; function and aesthetics; and opportunities to incorporate sustainability This
information willbe presented in a clear report
format that willbe used throughout the process
and updated as necessary with additional details.

Pertinent information willbe incorporated into
the Existing Conditions Summary Report.

Recreation programs are essential to helping
to activate parks, support health and wellness,
analyze data and review key
documents, materials, plans
relevant information. Using City-provided information and readily available mapping visual tools.the Team will prepare a parks and facilities inventory database and map. - Parks Tour. We willtour the City's parks and facilities with “Hm
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2. 2
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Agenda Item #10.7.

The BIuePoint Team willreview current and
projected population and demographic characteristics. incorporating population pro?le information drawn from the most relevant and current data,
and develop an analysis ofrelevant trends in parks
and recreation in similar communities. BIuePoint
willwork with the City to identify appropriate
comparable cities or park systems, within California
or with similar characteristics. We willidentify up to
?ve communities to evaluate. For each community,
we willgather information on the type, size.
amenities in its parks, major recreation facilities,
core program areas. user fees, and community
demographics. BIuePoint has an existing database
of much of this information and willgather
additional information as needed. The comparable
information willbe incorporated into the Existing
and provide a range of s
e
r
v
i
c
e
s
for community
members. BIuePoint wil
l
St. Helena's
current program areas poserved.
pul
ati
ons
and willidentify other p
u
bl
ic
.
and nonp private
ro?t providers. We will consid
er
pot revenue
ent
ial generation opportunities asvailability, partne
nr
d well as national data on
key and foundation forthe Needs issues, serve as
Assessment and subsequent Parks &Recreation
ItMaster Plan. aofll Wi incorporate summary
including work Task the of review 2, completed in
relevant plans. the and facilities condition park
the assessment, recreation program inventory.
organizational the demographic assessment. and
trends and comparables. review.

BluePoint will evaluate the structure
of the Community Services and
staf?ng for parks and recrea
tion
This servic
es. willinclude a review ofthe and capital
budgets. looking at expend
itures
and revenues.

BluePoint willalso evaluate fundin sources
g St. Helena is currently usin
g
fpark and
os
r
recreation services. and w
ha
t
adfunding
diti
on
al
opportunities are available.

The Existing Con
diti
ons
Summar Report will
y provide an infor
mativ
e
and of the review engaging
existing parks, r
e
c
r
e
a
ti
o
n
.
and trails fme system,
MulzrmI BiImgual Outreach

3. of Scope
Mun-u m
‘ Parks and Recreation Plan Mster
Exis Conditions Report
ting

2.3 and Comparables, Community
Pro?l
e
w
RLEParksan
d
Condilions Report Existing
ec
re
ati un

2. 5
Report EConditions Summary
x
i
s
tin
g

2. 4
and Staf?ng Review O
rg
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at
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al

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Agenda Item #10.7.

BluePoint willdevelop a community engagement
plan to direct and guide our efforts. The plan willbe
developed after the kickoff meeting (Task 1.1) to
account for any re?nements to the engagement
program included in this proposal. The plan will
de?ne methods. tools. timing and speci?c roles and
responsibilities for BluePoint and the City. The Plan
willset goals and objectives. allowing us to measure
effectiveness and adjust the outreach program as
the project progresses.

The BluePoint Team will create a project website.
with English and Spanish versions. This willserve
as the information hub for the project. and the
budget for this task also allows for periodic
content updates. In addition, as part of this task.

BluePoint willdevelop a set of outreach materials
to support the project. Depending on the ?nal
Community Engagement Plan, this may include
meeting ?yers. social media posts, short videos,
newsletter postings and similar. This effort will
include translation of these materials and provide
for simple updates for each engagement effort.

The Team willdevelop an online Community Survey
that is distributed through existing City channels,
the website, and local neighborhood groups. While
an online survey does not provide a scienti?c level
Bilingualproject website.hmbautrloorsorg
of evaluation, it is an excellent way to e
n
g
a
g
e
alarge
audience in the discussion within the ti
identi?ed for a reasonable cost. The Te
a
m
will
develop a survey instrument that willg
a
t
h
e
r
information about the community's ne
ed
s
and
opportunities for City parks and recreat
ion.

We can
also develop ?yers with a QR code and link
so that park visitors will be encouraged tres
po
nd
on mobile devices (when data service iav
a
ilab
le
).

BluePoint willinterview key stakeholder
s, developing the list of interviewees wit
h
tCity's
h
e Project Manager: These interviews allo
w
fo
r con?dential one-on-one feedback ear
ly
the in
process. We recommend interviews w
it
h
Cit
y Council members.the City Manager, a
n
d
ankey
y community leaders who may not spea
k
free a
sly
in a small group meeting. Byhearing d
ir
e
ct
l
y
from
decision-makers early on.we can ensu
re
thae
t Draft Parks &Recreation Master Plan
their concerns and interests, lead'ng tosma
oot
her adoption process.

The BluePoint Team willhold a series group
listening sessions for different user gr
o
u
ps
and
special interests. These willoccur earl
ier
the in
project to allow for more in-depth fee
dba
ck
on
ommunity engagement activ
ities
take place will
hroughout the process. with t
i
and speci?cs
e?ned during preparation of t
h
e
Co
m
m
un
ity
Engagement Plan inTask 3.1. eng
age
me
nt
program willbe multi-layered inte and
ract
ive
include both in-person and onl
ine
toopp
ort
unit
ies
participate. In-person activitiesleBluePoin by
dt willbe grouped into several En
ga
ge
m
en
t
and Parks
Planning Windows that occur the of course
process, as shown in the sched
ule
diag
ram.

3. of Scope Underst
anding
Task 3. C
o
m
m
un
ity
Engageme
nt

3. 1
Plan and CEngagement Coordination
om
m
u
ni
ty

3. 2
Website and Materials Collateral P
ro
je
c
t
Hal \Imm
PA 2K5 I 81,
4 J
.-
P
6 3.
3 Needs CSurvey
om
m
u
ni
ty

3.4Inforterviews
mant

3.5Group Meetings
Pa
ge
Proposal byBluePoIn! 3BPlann|ng I
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U
T
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al
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Agenda Item #10.7.

recreation needs. Further, these early meetings
establish relationships with organizations who can
help to expand engagement for the entire project.

The Team willwork with staff to determine the best
approach to engage and work with special interest
groups (Chamber of Commerce, Businesses,
Schools, Sports Groups, etc.) and key stakeholders
throughout the City. These small groups enable
broader engagement than using the survey alone.

The budget allows for a series ofsmall group
meetings over two days to understand overarching
needs, issues, challenges and goals for City parks
and recreation.

The Team willwork with the City to identify the
appropriate formats and locations for up to three
community workshops at key milestones. These
willnot necessarily be a traditional 2—hourmeeting
at City Hall
— we will tailor the workshops to the
preferences of the St. Helena community and will
design each session to be interactive and engaging
with various ways to participate and to provide
input. For example, in Lake County. we popped up
at a library and on a busy day at the County adminis—
trative center for our second round of outreach.
going where people were already rather
than asking them to come to a m
ee
tin
g.
contrast, In
residents of the City of Missoula for out
traditional meetings, so we offere
d
house anopen
format at the popular public libra
ry
attract
ned
d
120 participants. For a project in Bay, Moo
n we designed a loteria input activit
y
Span and in
ish English and took it out to the co
mm
unit
y.

City The
willprovide the location and send notic theo
es community. The BluePoint Team the dev
elo
p
agenda, meeting materials, prese
ntati
on,
?yer, and
and facilitate and documents the
Workshop #1 willbe focused on abetter
understanding ofthe community'
s
goals and vi
si
o
n.
needs for the City parks and recr
eati
on. Workshop #2 willengage partici
pants
ina
discussion about the needs, gap
s
aoppor ntud
nities for parks and recreation. I
n
it
i
a
l
appr
oach
es
and strategies will be presented wthe initial as
ell goals and vision for the Plan.

Workshop #3 willfocus on priori
ties
and
recommendations for the Plan. I
t
bedsigne
d to provide information and provi
de
anintera
ctive
forum for community members their ex
pr
es
s
preferences, interest areas and for
the Master Pl
an
and pr
oj
ec
ts
programs.

As requested in the RFP.

BIuePoint is including three
updates to the Parks &
Recreation Commission at the
beginning. middle and towards
the end of the process, co-pre
ented with the City's Project
anager. These meetings may
ake place in-person or online,
epending on when they occur in
he process

3. of Scope

3.1 P
a
rk
s
5Recrea Commission
tion Upda
tes
(3)
Pa
ge

5. Plan 3.9 Helena Parks Recreatlon Master City of St. I

3. 6
(3) Workshops C
o Con mum
i!)
Work
shop
SMtdt
Agenda Item #10.7.

ol I. mg
Task 4 includes the Needs Assessment.

Master Plan Vision and Goals.and Preliminary
Recommendations. providing the building blocks
for the implementation strategy and Parks and
Recreation Master Plan document that willbe
developed, re?ned and adopted during Tasks 5
and 6. This sequencing differs slightly from the
tasking outlined in the RFPto allow for iteration
and re?nement of recommendations before
crafting the implementation strategy and Master
Plan document, leading to fewer revisions in the
adoption process.

The BluePoint Team will provide a clear Needs
Assessment that brings together ?ndings from
the Existing Conditions Summary Report. from
the community engagement process. and from
GlS-based park access analyses. This assessment
willlook at needs today and project needs at the
planning horizon.based on population and land use
projections.

The Needs Assessment Summary Report will
identify gaps and needs for parks, recreation
facilities, trails, and recreation programs and
speci?cally address equity in service provision. It
willprovide a basis from which to draft preliminary
recommendations. BluePoint will develop a
comprehensive Needs Assessment presentati
on and summary that willbe used with the Steeri
ng Committee and Parks &Recreation Commissi
on and can be used by staff with other audiences.

Based on the community process and the Ne
ed
s
Assessment. BluePoint willdevelop an overar
- ching Vision and a set of Master Plan Goals to
focus and direct the development of the Plan
decision-making.

This vision willhelp to inform the level of serv
ice
for parks and recreation facilities, which new
enhanced activities should be considered an
d what, if any, new facilities should be develope
d.

In
addition, BluePoint willdevelop a Plan Frame
work, which willoutline the key goal areas and key
directions for the recommendations.

Based on the work completed to date. BlueP
oint
will
develop recommendations for each existing
for planned parks and facilities and for potent
ial
new parks, trails and facilities. This willinclude pl
an
ni
ng
level cost estimates to serve as a basis for th
e
capital improvement plan
IProposal by BIueP nt P nn

3. of Scope
Task and Ne Assessmen
ted
s
Preli
mina
ry
Recom
mendati
ons

4. 4
Recommendations Program
e
c
re
at
io
n

4. 1
Assessm Report Summary
ent

4. 3
Pand Recommendations Facility
a
rk

4. 2
Vand Goals
is
io
n
C
om
m
un
it
y
Visioning Activity
hem
P
ag
e
103
Agenda Item #10.7.

BluePoint Team willprepare recommendations
for recreation programs, including a discussion of
Community Service's role in program areas. key
partnerships for program provision. and revenue
generation.

The BluePoint team willprepare recommendations on how the City provides parks, recreation and trails services, addressing organizational
structure. staf?ng, operations and maintenance.
interdepartmental and interagency coordination.
and public communications. This section will
address questions including what is needed for
regular ongoing maintenance (mowing. waste
removal.restroom maintenance) and what the City
should budget for capital reinvestment in its parks.
facilities and trails assets.

HalfMoonBa/iRnn d l
Based on information received in prior tasks,
BluePoint willdevelop a prioritization process
that willbe a tool both for regular updates the
implementation plan and forthe evaluation of
projects and initiatives that may be proposed in
the future. We will apply the prioritization tool to
develop an implementation plan that identi?es
short-, medium- and longer-term priorities.

BluePointwilldevelop a prioritization process and
tool tailored to St. Helena's issues and needs. This
willinclude a set ofcriteria for scoring and assessing
projects and initiatives. enabling the development
ofan implementation plan and annual work plans.

Criteria may include:
- Community values and support
- Service gaps and unmet demand
- Protection of existing infrastructure or creation
of operating ef?ciencies
- Funding and partnership availability
' Internal staf?ng resources
- Potential revenue generation or economic
bene?t
- Addressing equity gaps
Using the criteria. BluePoint willdevelop an
evaluation tool and process and test it. As part
of this task, we can invite Steering Committee
members to test the tool using the recommendations developed in Task 5.

City is currently not using or maximizing. The funding opportunities memo will identify sources of both capital and operations funding. —.—_.nn..—. m__...-— ..—....._......_. _
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3. Unde
rstan
ding
of Scope
Task Prioritization Process 5: and
Implementati Plan
on

4.5 Revenues and Management
Reco
mme
ndati
ons
HaIf
Muun
thom B
mtuda u
ytiuns 3.11 Helena Parks 5. Clty of St‘ Recreatlon Master Plan I 5 .1
Process Tool 8.
io
rit
iz
atl on

5. 2
Opportunit F
uies n
di n
g
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n- um
pt
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' ten al’mls rl Agenda Item #10.7.

BluePoint will apply the prioritization criteria and
develop an implementation and phasing plan that
sequences plan recommendations into short-term.
medium-, and longer-term projects. address
short-term annual projects.

Inthis task, BluePoint willtake all the work
completed to date and develop the Master Plan
report, re?ne it based on staff, community, Parks &
Recreation Commission and City Council feedback,
and ?nalize it for adoption.

BluePoint willdevelop the Administrative Draft
Parks, Recreation and Trails Master Plan for review
by City staff. The Administrative Draft Master Plan
willbe in manuscript/Word format for easier review.

The review package willinclude sample pages for
the formatted Master Plan document developed
in Task 62 for review and approval by the City. The
body ofthe plan will be readable and usable, with
appendices for detailed information. This draft will
include the phasing plan and funding recommendations, providing a “road map" for action.

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BluePoint will incorporate comments on the
Administrative Draft and willprepare a layout
version of the Master Plan for public review. This
document willbe in graphic design layout format
and include maps, graphics. and photographs.

BluePoint willprovide web and print ready PDFs and
upload the draft to the project website. The Plan will
be designed for ease ofuse and to be graphically
engaging.

BluePoint will prepare a presentation for and
attend a City Council meeting with City staff during
the approval process. Presentations with staff
can be scheduled concurrently. This meeting will
occur after the Parks &Recreation Commission
recommends approval (the ?nal meeting in Task 3.7)
After receiving comments on the Draft Plan,
BluePoint will incorporate changes and comments
to ?nalize the Master Plan. To close out the
project, BluePoint willprovide high resolution and
web-ready PDFs that meet WCAG accessibility
standards. BluePoint will also transmit digital ?les of all text. graphics and maps. in formats compatible
with the City's systems and software.

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6. 4
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in
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. Agenda Item #10.7.

The following budget represents our estimated
costs for the scope of tasks outlined in our proposal
and described in the RFP.This is presented as a
not-to-exceed budget. As with all of our projects.
we anticipate working with the City to re?ne
and align the ?nal budget. scope and timeline, if
selected.

BluePoint Planning uses several critical tools to
ensure that each product and process meets
and exceeds client expectations. and meets the
budget. First is guaranteed principal and senior level
involvement at every stage. This means products,
concerns or opportunities are not missed byjunior
staff and can be acted on immediately. Second.
we use online project management software to
help manage and monitor projects both internally
and with subconsultants. providing real-time
information on schedule and budget. Finally.we
utilize fully integrated invoicing. time and expense
accounting software to streamline invoicing and
budget management. We believe that a combination
of person-to-person communication mixed with the
ef?ciency ofelectronic communication is the most
effective approach.

Communication is built budget. Ongoing our
communication is a key ofco and schedule
st control. We always integ
rate
communi- ongo
ing cation and in-person pr
oje
ct
teamomeetings
ensure ongoing effectiveWe c
o
also utilize email, video and calls,
electronic communicatio
n
towe Inaddition.
ols
. employ several simple a
n
d
including fre wb tools
e DropBox. Google Calend
ar,
and Google Dcs to
seamlessly share docu
ment
s.
and keep the project
on track. We believe thatof acoperson
mb
ina
tio
n
to person communicationwith m the ef?ciency
xe
d
of electronic communica
tion
the effective ismost
approach.

When a client contracts with BIuePo
int
Pl
an
ni
ng,
they are guaranteed principal level i
n
v
o
l
v
e
at
every stage - that is one of the great
est
bene
?ts ofworking with a small ?rm. Mindy i
s
and
responsive and is committed to ma
kin
g
sure we
get it right. Sometimes that means the
original scope or doing something a ext We
ra. keep in close contact to make sure of these
changes and evolution of a project easily beand
painlessly integrated into the existin
g
buand
dg
et
work. The result is a quality product whic our
h
client is very happy.

4. Co
mm
itm
ent
toBudget
Effective Communications
Q
ua
lit
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Costntrol and Service
P
ag
e
BluePolnt Proposal byFlannlng 4.2 I
Agenda Item #10.7.

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Task MhdvCrau lauren Schmltl Allsla Sandoval Donna Len: Esther Mandeno FrnlectAssista nt Tonl (as! ?nal Pr n foolin Pro I Manager Pruieclesaciaxe Senior DMs GL5Specian'n Hour s hourly/I11: Hour! @ $193 (ourSQ 5150 Na 59 5135 HuursQ $130 NaursQ $150 Mnurs? $115 I:Pm|e:l Meetings and Management
)1 ”weak“ "Meal". 1 5396 3 $540 so a51.341
1 2 SteevlnucommineeMmlnyld) 12 51 376 20 53 600 m 52,700 A 5710 54 50 so59,956

1.3 aiweeuy Comm aliun mums 30-m|nulecnllsl so 15 54 500 25 $3,375 so $7,375 50 mm Managemem and Mmlnlstmllan Sn Subtotal rm 1 Burncandmam Aneumem
2 '1 Parkand Real-Allan inlilv lnvenlcrvGICundiIiun Aixaslmml I I I $11,717
.".‘ 2‘
2 1A Inve?lary and Database Develuumznland Mini 1 5155 4 $720 50 l 50 15
2 l B Park Touri and Assess-“ml 8 $1 534 E 5) 440 16 $1,160 $0 50 1 $ 115
55,299 33 E lnvenlwvand Cand?ian Regan 1 $1.93 4 5720 E $1.030 50 $0 13$1,998 22 Assessment 01 Recrea?on Programs 1 $195 4 $710 4 5540 € 5710 50 13$2,173

1.3 Demograph :3 Cnmpavahles and CammunllvPmlile l 1 $0 50 51,633 11 Organ annual and SlillinlRevlzw 1 B 5710 50 l 17SL598 ExlslinlCandi! ans Summary Imam .I—m Sublulal mu mum, summer-x
3 1 Cnmmun xyEnnganenl annand Cnuvdlnallun 1 5193
$21.”:
1 $130 6 5310 so so a138 51

3.2 PmieuWebsile and Coll-11mlMater al: 1 $158 I so 15$2538 a 3 CnmmunllvNeeds Onl eSurvey l 5158 2 so [9$2,713 mmInlntmanl Inmvews (a) a so a$1,440

3.5 Smal Gmup Meetlnus(3) B 1 $0 $0 $3,564 12
3 a Comm nlly kashaps (a) 15 $2 9711 so so 2 $
23 0
$10,760 65
Parks 5.Rental on Commtu on Unuam (3) $1,138 1953.463
515,571 Submmlrmkz
lzNelds Muumenl and PmllmlnlvRecommendation:
4; Needs Assmmem Summary Repon
4 2 Vision and Goals
4 3 Pilk and Vuihxy Recammendmlans
7651LESZ
suns
$1,772
44 Rurealu pmgnmaeeammendaunm 54m:
avenue“ Revenue and Manage‘nenl Recommenaauons $4.03 2
51¢,455 Sahmalrmkd
5: Pilamllilhn Plan“ and lmplellunmlon Plan
5 l

5.2 Priavlllution Plans; and Toal $1,030 $0 $0 $1,715 17 $2,538 17
53,312
FundkmOpaonunhies
Implememmon and PhaslnzPlan
5mm! rm 5 E:Main Plan Report

5.1 Mmlnlslralive manMauer Plan 6 51,138 1! $3,140 8 $1,030 2 $360 4 $500 56,46! 33 6 1 Public Drill Maxllf Plan A $791 3 $1,440 $6,551 44

6.3 EllvCouncll Mmln? 6 51,135 6 $14030 5
1 1
5 13$2,383
FlnalMails Plan 1
Submrul Talk 6 SXSJMI
Pmluslnnal TimeCans
D xcasts You! in
$20,394 137 $41560 541.390 $120,114
54mm

4. toBudget
Pa
ge
|4.3 He ena Parks Recreation Master Plan City of St A
Agenda Item #10.7.