St. Helena City Council
June 9, 2026

City of St. Helena
City Council Regular Meeting
Tuesday, June 9, 2026 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena CA
PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Public Forum" portion of the agenda may do so, but please observe the time limit of four minutes.

The City Council meeting will be live-streamed on Comcast Channel 28 and on the City’s website.

Public comment for City Council meetings will be accepted via email via to [email protected]. All public comments must be received three hours prior to the meeting. All other public comments received after the deadline will be attached to the item the next business day or soon thereafter. Public comments will not be read out loud but will be publicly available and attached to the online City Council agenda.

To ensure interpreters are available, requests must be made at least 72 hours in advance by calling the Office of the City Clerk at (707) 968-2640 or emailing [email protected].

The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at cityofsthelena.gov.

Servicios de interpretación en español durante la reunión pueden ser solicitados por el público.

Para asegurar que los intérpretes estén disponibles, los servicios tienen que ser solicitados al menos 72 horas antes de la reunión llamando a la oficina de la Secretaria de la Ciudad al (707) 968-2640 o por correo electrónico a [email protected].

El horario de las reuniones publicadas y próximas puede ser localizado en el sitio de web de la Ciudad en cityofsthelena.gov

1. CALL TO ORDER

2. ROLL CALL
Mayor: Paul Dohring, Vice Mayor: Michelle Deasy, City Council Members: Aaron Barak, Kate Spadarotto, Scott Diaz

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

5. APPROVAL OF THE MINUTES

5.1. Special City Council Minutes of May 19, 2026

5.2. Special City Council Minutes of May 26, 2026

5.3. Regular City Council Minutes of May 26, 2026

6. PUBLIC FORUM
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.

Estimated start time: 6:05 p.m.

6.1. Public Comment

7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS
Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.

8. PRESENTATIONS AND PUBLIC RECOGNITIONS

8.1. Proclamation - LGBTQ+ Pride Month 2026

9. STAFF BRIEFING AND PRESENTATIONS

10. CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote) Estimated start time: 6:15 p.m.

10.1. April 2026 Review and Forecasting of City Water Supply Availability CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Ian Dale, Environmental Serv Tech
Recommendation: Receive and file.

10.2. Consideration of a Resolution of the City Council of the City of St. Helena Appointing the Program Manager as the City’s Representative to the Napa Valley Tourism Corporation (NVTC)
CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: James McCann, Interim City Manager
Recommendation: Adopt a resolution formally appointing the Program Manager as the City of St. Helena’s designated representative to the Napa Valley Tourism Corporation (NVTC).

10.3. Approval of a Resolution Establishing Appropriation Limits for Fiscal Year 2026-27 and the Selection of Current Year Adjustment Factors.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Mandy Kellogg, Director of Administrative Services Recommendation: Staff recommends approval of the attached resolution.

10.4. Consideration and Adoption of a Resolution Authorizing: 1) Amendment No. 2 to St. Helena Contract FY2025-032 with Water Quality & Treatment Solutions, Inc (WQTS) for On-Call Water Quality Technical Support, Increasing the Contract Amount by $100,000 for a Total Contract Amount Not-To-Exceed $174,475; and 2) Extension of the Contract Term Through June 30, 2027.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Rebecca White, Administrative Assistant
Recommendation: Approval of the attached resolution.

10.5. Consideration and proposed adoption of a Resolution approving the project plans for Capital Improvement Project CIP No. W-109, the Bell Canyon Intake Tower and Valve House Project.

CEQA Determination: CEQA to Be Completed Prior to Project Approval Prepared By: Bruce Zaeni, Project Manager
Recommendation: Approve the Resolution

10.6. By minute action, authorize issuance of a Request For Proposals for Construction Management Services related to the Bell Canyon Intake Tower and Valve House Rehabilitation Project.

CEQA Determination: CEQA to Be Completed Prior to Project Approval Prepared By: Bruce Zaeni, Project Manager
Recommendation: Approval

10.7. Consideration of a Resolution to Approve Proposed Loan Term Sheet for 40- unit Affordable Housing Development at 0 Fountain Street.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Mandy Kellogg, Director of Administrative Services Recommendation: Staff recommends approval of the attached resolution.

10.8. Approval of a Resolution Authorizing the Purchase and Implementation of the Crossroads E-Ticket and Collision Reporting Systems Utilizing California Office of Traffic Safety (OTS) Grant Funding.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Justin Tharp, Interim Chief of Police / Lieutenant Recommendation: Staff recommends approval of the attached resolution.

11. PUBLIC HEARINGS

12. OLD BUSINESS

13. NEW BUSINESS
Estimated start time: 6:30 p.m.

13.1. Consider and adoption of a Resolution authorizing execution of Amendment No. 1 to StH Contract FY2026-004 with the St Helena Chamber of Commerce.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Mandy Kellogg, Director of Administrative Services, Joseph Leach, Director of Public Works, James McCann, Interim City Manager Recommendation: Adoption of the Resolution.

14. CITY COUNCIL REPORTS

15. ADJOURNMENT
The next Regular City Council meeting is scheduled for June 23, 2026, at 6 p.m.

This agenda was posted at City Hall, 1088 College Avenue, and at Vintage Hall, 465 Main Street, St. Helena, California on June 3, 2026.

Andrew Bradley, City Clerk
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CHALLENGING DECISIONS OF CITY ENTITIES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of St. Helena is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing.

If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of St. Helena, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 1088 College Avenue, St. Helena, California, during normal business hours and by appointment. In addition, such writings or documents will be made available on the City’s website at cityofsthelena.gov and will be available for public review at the respective meeting.

MINUTES
City of St. Helena
Special City Council Meeting
Tuesday, May 19, 2026 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena CA
A complete video recording of this meeting, except for closed session, can be found at https://sthelenaca.portal.civicclerk.com/ or by calling the City Clerk at (707) 968-2742.

The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Michelle Deasy, City Council Member Aaron Barak, City Council Member Kate Spadarotto

Absent:

1. CALL TO ORDER
Mayor Dohring called the meeting to order at 6:00 p.m.

2. ROLL CALL
Mayor: Paul Dohring, Vice Mayor: Michelle Deasy, City Council Members: Aaron Barak, Kate Spadarotto

3. PLEDGE OF ALLEGIANCE
Mayor Dohring led the Pledge of Allegiance.

4. ADOPTION OF THE AGENDA
City Council Member Aaron Barak moved to adopt the agenda. The motion was seconded by City Council Member Kate Spadarotto and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, City Council Member Aaron Barak, City Council Member Kate Spadarotto
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

5. PUBLIC FORUM
Under California law, public comments at special meetings are limited to subjects on the agenda only. Therefore public comment will take place during consideration of the item. Each person’s comments shall be limited to 4 minutes.

6. NEW BUSINESS

6.1. Blackberg Group — Efficiency and Business Transformation Study Final Report
CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: James McCann, Interim City Manager, Andrew Bradley, Program Manager (City Clerk)
Recommendation: Receive and file the Efficiency and Business Transformation Study; receive the Consultant’s presentation; and provide direction to staff on next steps, including continued evaluation of the study’s findings and development of a proposed implementation plan to be brought back to City Council at a future meeting.

Interim City Manager, Jim McCann introduced the item and Blackberg consultant, Keith Fawcett, delivered a presentation on the report.

Mayor Dohring invited the Council Members to ask brief, clarifying questions before opening the public comment period. Public comments were received by: Garry Rose, Chris Warner, Kelly Wheaton, Tracy McBride, Donna Oldford, Tom Belt, Michael Marston, Sandra McCorkle, Michelle Liu Covell and Tamara Sorensen.

Following public comment, the matter was brought back to the Council for further discussion. Mayor Dohring thanked the community for its participation and engagement in the process. Council members expressed agreement that the report presented opportunities for the City and acknowledged that implementation will require time and planning. Staff, with the assistance from consultants if needed, will develop an implementation plan for Council consideration and approval in coming weeks.

7. ADJOURNMENT
The next Regular City Council meeting is scheduled for May 26, 2026, at 6 p.m.

Mayor Dohring adjourned the meeting at 7:37 p.m.

APPROVED: ATTEST:
____________________________
Paul Jamison Dohring, Mayor
____________________________
Andrew Bradley, City Clerk

MINUTES
City of St. Helena
Special City Council Meeting
Tuesday, May 26, 2026 @ 4:15 PM
Vintage Hall Cafeteria - 1st Floor
465 Main Street, St. Helena CA
A complete video recording of this meeting, except for closed session, can be found at https://sthelenaca.portal.civicclerk.com/ or by calling the City Clerk at (707) 968-2742.

The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Michelle Deasy, City Council Member Aaron Barak

Absent: City Council Member Kate Spadarotto

1. CALL TO ORDER
Mayor Dohring called the meeting to order at 4:17 p.m.

2. ROLL CALL
Mayor: Paul Dohring, Vice Mayor: Michelle Deasy, City Council Members: Aaron Barak, Kate Spadarotto

3. ADOPTION OF THE AGENDA
Vice Mayor Michelle Deasy moved to adopt the agenda. The motion was seconded by City Council Member Aaron Barak and on voice vote carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, City Council Member Aaron Barak
NOES: None
ABSENT: City Council Member Kate Spadarotto
ABSTAIN: None
RECUSE: None

4. PUBLIC FORUM
Under California law, public comments at special meetings are limited to subjects on the agenda only. Therefore public comment will take place during consideration of the item. Each person’s comments shall be limited to 4 minutes.

Garry Rose made a public comment.

5. NEW BUSINESS

5.1. Applicant interviews for the vacant City Council seat.

The applicants are:

1. Scott Diaz

2. Daniel Hale

3. Michael Haley

4. Michelle Liu Covell

5. Joshua Parke

6. Bonnie Schoch

7. Mark Smithers
Prepared By: Andrew Bradley, Program Manager (City Clerk) The City Council conducted interviews for the vacant City Council seat.

6. ADJOURNMENT
The next Regular City Council meeting is scheduled for May 26, 2026, at 6 p.m.

Mayor Dohring adjourned the meeting at 5:47 p.m.

APPROVED: ATTEST:
____________________________
Paul Jamison Dohring, Mayor
____________________________
Andrew Bradley, City Clerk

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, May 26, 2026 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena CA
A complete video recording of this meeting, except for closed session, can be found at https://sthelenaca.portal.civicclerk.com/ or by calling the City Clerk at (707) 968- 2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Michelle Deasy, City Council Member Aaron Barak

Absent: City Council Member Kate Spadarotto

1. CALL TO ORDER
Mayor Dohring called the meeting to order at 6:01 p.m.

2. ROLL CALL
Mayor: Paul Dohring, Vice Mayor: Michelle Deasy, City Council Members: Aaron Barak, Kate Spadarotto

3. PLEDGE OF ALLEGIANCE
Mayor Dohring led the Pledge of Allegiance.

4. ADOPTION OF THE AGENDA

5. APPROVAL OF THE MINUTES

5.1. Regular City Council Minutes of May 12, 2026
City Council Member Aaron Barak moved to approve the Regular City Council Minutes of May 12, 2026. The motion was seconded by Vice Mayor Michelle Deasy and on voice vote carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, City Council Member Aaron Barak
NOES: None
ABSENT: City Council Member Kate Spadarotto
ABSTAIN: None
RECUSE: None

6. PUBLIC FORUM
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.

Estimated start time: 6:10 p.m.

6.1. Public Comment
No public comment was received.

7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS
Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.

Estimated start time: 6:20 p.m.

Vice Mayor Deasy reported on the annual pickleball tournament held at Crane Park.

Mayor Dohring thanked the American Legion for its contributions for the Memorial Day event and recognized their contributions to the community

8. PRESENTATIONS AND PUBLIC RECOGNITIONS
Estimated start time: 6:25 p.m.

8.1. Proclamation Honoring Anthony Micheli for His Exceptional Community Service and Civic Generosity
Mayor Dohring presented Anthony Micheli with proclamation. Mr. Micheli made brief comments.

9. STAFF BRIEFING AND PRESENTATIONS

10. CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote) Estimated start time: 6:30 p.m.

10.1. This item was pulled for further discussion by Vice Mayor Deasy.

Consideration of Request by Property Owner to Pay Water Neutrality Policy In Lieu Fee.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Eric Janzen, Asst. PW Director, Joseph Leach, Director of Public Works
Recommendation: Adoption of Resolution authorizing the owner of 1790 Dean York Lane to pay the Water Neutrality In Lieu Fee in order to achieve Policy compliance.

Mayor Dohring opened the public comment. Public Comment was received by Tom Belt, Michelle Liu Covell and the applicant, Jack Herr Discussion was turned over to the Council where further comments were made regarding the City's Water Neutrality policy.

City Council Member Aaron Barak moved to adopt a resolution authorizing the owner of 1790 Dean York Lane to pay the Water Neutrality In Lieu Fee in order to achieve Policy compliance. The motion was seconded by Vice Mayor Michelle Deasy and on roll call, carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, City Council Member Aaron Barak
NOES: None
ABSENT: City Council Member Kate Spadarotto
ABSTAIN: None
RECUSE: None

10.2. Review of the 2025 Annual Housing Element Progress Report (APR) CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Jackie Oneal, Senior Planner
Recommendation: Staff recommends the City Council receive a presentation on the 2025 Annual Housing Element Progress Report (APR) and provide comments, as desired.

City Council Member Aaron Barak moved to adopt staff's recommendation.

The motion was seconded by Vice Mayor Michelle Deasy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, City Council Member Aaron Barak
NOES: None
ABSENT: City Council Member Kate Spadarotto
ABSTAIN: None
RECUSE: None

11. PUBLIC HEARINGS
None.

12. OLD BUSINESS
None.

13. NEW BUSINESS
Estimated start time: 6:40 p.m.

13.1. Consideration and proposed approval of a resolution for the City Council appointment of an applicant to fill the vacancy created by Council Member Billy Summers and direct the City Clerk to administer the Oath of Office to the New Council Member.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Andrew Bradley, Program Manager (City Clerk) Recommendation: Any Council Member can nominate an applicant for approval by the majority of Council. Direct the City Clerk to administer the oath of office and the newly appointed Council Member will be seated at the dais.

Interim City Manager Jim McCann reported on the item.

Mayor Dohring thanked all the applicants and opened the public comment period. Public comment was received by Michelle Liu Covell.

Following public comment, the matter was brought back to the Council for deliberation. Council Members expressed their appreciation to all applicants for their interest and willingness to serve the community.

Mayor Paul Dohring moved to appoint Scott Diaz to the vacant City Council seat. The motion was seconded by Vice Mayor Michelle Deasy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, City Council Member Aaron Barak
NOES: None
ABSENT: City Council Member Kate Spadarotto
ABSTAIN: None
RECUSE: None

14. CITY COUNCIL REPORTS

15. ADJOURNMENT
Mayor Dohring adjourned the meeting at 7:00 p.m.

The next Regular City Council meeting is scheduled for June 9, 2026.

Dear City Council:

I noticed after the May 26 meeting when I applied for appointment to the city council that Kelly Wheaton wrote a comment letter disparaging me and saying she had some private correspondence with me in which I said some bizarre things “at best” and that she could share some screen shots.

I’ve decided to send the entirety of my private correspondence with her so that others could decide for themselves whether I said bizarre things or not. I left a few at the beginning off as they were just hello type things in order to make this shorter.

I first include her public comment letter for ease in understanding this.

Also, part of the conversation reflects responses to open conversation on nextdoor that is not included.

And by the way, I was not a full throated supporter of Anil Comelo. I had no opinion on him as I did not have enough information to decide. As I told her more than once, I was criticizing her, not supporting Anil. Very different.

Thanks, Michael Haley
From Kelly Wheaton <[email protected]>
Date Tue 5/26/2026 1:23 PM
To Public Comment <[email protected]>
Mayor Paul Dohring, Interim City manager Jim McCann, Council members and public, As previously stated I have no person that I choose to endorse for the open city council position.

After reading the public comments I do want to respond to the application of Michael Haley. He was a full throated supporter of Anil Comelo and is being backed by the same folks that adored the former City Manager. I can think of no one on the list of seven who would be more divisive on the council and that is saying a lot as we have a pool of very strong voices.

I also had the opportunity to engage with him privately and it was bizarre at best. ( If necessary I can share screen shots).

Please make a selection from any of the other excellent candidates. Thank you.

Kelly Wheaton
Inglewood Ave.
• 7/30/25
•
•
Kelly Wheaton
11:50 am
Anil has publicly called me a cunt. Nothing happened with the previous CC. So I will continue to speak out. Sorry. He is not a goodvperson or an effectivd leader.
•
Michael Haley
12:24 pm
ok, I understand, you have to realize how this lands with the community in general though, but it's up to you.
•
Kelly Wheaton
12:44 pm
Yes, but if you were to survey the community it would be at least 4 to 1 against Anil. Anyone who has any dealings with him knows. There is a very long list of misbehaviors that would have gotten anyone else fired long ago. He is inept and unprofessional

and has repeatedly broken the law. I could go into great detail but I won't. He knows how to suck up to some people, but he is a grifter. And he uses the race card to his advantage...
•
Michael Haley
2:04 pm
I believe you but I don't think it helps your cause to keep criticizing him in public. Potential candidates see that and it turns them off I bet. Exactly what Ann was saying. I think top talent in government management is hard to find, and as others have said, community support is an issue.
•
Kelly Wheaton
2:17 pm
We just agree to disagree. I am hopung to keep the pressure up until he leaves. And I know of more than one good employee he forced out and others that left in part or whole because of him.

We don't have to be desperate (his hire was) and we can't expect most candidates to be the cream of the crop as people will want to move on. But we can take the time to do it right. If criticism is what keeps others away ai don't think we want them.

In the 35 years I have lived here, he is the only CM I have publicly criticized. You don't know that but many do. And yiu also don't know that seldim a week goes by that someone doesn't thank me. So I aplreciate the concern but I don't bring tidly winks to a sword fight.

His cimpensation package is between 6-700k and that includes 3 months of paid leave/vacation a year. If he cab't take or others considering the pisition can't take that, well cry me a river. And Ann is not a great judge of things. I din't know her well but she was defeated for CC and not particularly well liked...but ask around.
•
Michael Haley
2:20 pm
ok, I concede to your greater wisdom, Elaine is mad at me for saying what I said but I appreciate the greater context. •
Kelly Wheaton
2:35 pm
She'll get over it. Under ordinary circumstances I would agree with you. But he is no ordinary circumstance. He attacks citizens constantly, and refuses to meet with those that disagree with him. He has threatened, abused his power and made life
miserable for many that work for him. He is a tyrant and I can't stay silent. Ask around. Other than the Rotary foljs, he has few friends. And they cross the spectrum from Kim Phinney to Elaine DeMann, from Lana Ivanoff to Garry Rose. People don't hate him, they loathe him.

The mayor of Richmond said to me 1) He was not well like (ditto here). 2) he was incompetent (same) 3) if he hadn't left Ruchmond, he woukd have been fired.

I don't reccomend firing him for cause as he would sue and it would cost more than buying him out. 300k or he takes another job...

And let me add they hired him over April Mitts and she was 10 times better and actually cared. I think she wasn't hirwd because she was a woman. She was qualified AND she had worked for SH for 7 years. She took a job as Asst CM in Healdsburg. •
Michael Haley
2:54 pm
People don't hate him, they loathe him.<<< ok wow, this does sound awful. What is the plan then, do you know what the CC plans to do about him?
•
Kelly Wheaton
3:00 pm
Well they had a performance review yesyerday but that is closed session. We don't get to know about personnel decisions. I think Paul and maybe Aaron are willing to let it ride. Michelle and probably Billy would vote to buy him out if there was a 3rd vote.

Kate is on the fence. I know that some hope Anil is looking elsewhere. I hope they take there time when he leaves to find the right person. We have 2 retired CM's that still live here.

Perhaps they could mentor someone new.

They also voted at the last CC Meeting to spend $100k on an efficiency study. That mean a major staff reorganization... 👍👍
1 •
• 7/31/25
•
Michael Haley
6:29 pm
I was in that zoom yesterday when you wrote, the Baseline Data Report one that is. It's good that you know what is going on. I have no doubt that you are correct about his job performance, my wife is incredulous that the water situation could be so bad, it is kind of hard to understand in a town this rich. We do need improvement here badly.
•
Kelly Wheaton
6:41 pm
Michael, its hard to say what happens behind the closed doors.

Paul has been Anil's champion but that maybe wearing thin.

Others need to try to influence Paul and maybe Kate.

The water situation is piss poor management. Instead of putting 3 million in to replacing pipes we spent it on Smart meters that were not needed. And so it goes.
•
Michael Haley
6:42 pm
some really bad mismanegement (along with some bad spelling lol) around here,sooner or later I will get a grip on it, glad you are holding their feet to the fire...yeah, our meter is fine, don't know why they are trying to replace it.
•
Kelly Wheaton
6:48 pm
The official explanation is that the older meters under report the water usage. I suspect the real reason was someone from the company whispered the right words in Joe Leach's ear.

They like to spend money. Whether it fixes things or not. I do think the new Water/Wastewater Committee with Michelle as CC rep is getting somewhere. It took us 4 years to get that committee. It was blickedcrepeatedly by Anil, Paul and the old council. The staff is afraid their incompetence will be exposed.

Like the whole bee fiasco.
•
Michael Haley

6:50 pm
hmmm interesting, good to hear that that committee is doing a good job, what did you think about the finance committee? •
Kelly Wheaton
7:35 pm
It was okay. Arlene Corsetti is the new chair. I like her. We shall see.
👍👍
1 •
• 2/03/26
•
Kelly Wheaton
2:49 pm
Michael there's too much you don't know. Aaron is no closely aligned with Paul and Anil. And he is not well informed in that bubble. Be careful.
•
Kelly Wheaton
2:59 pm
No=now.
•

Michael Haley
3:18 pm
ok, thanks. I'm done for now, I have made my point, I appreciate your response. At least you are listening, fair enough, I am not the boss of everyone.
•
Kelly Wheaton
3:30 pm
No worries---just be careful. Most of the people weighing in have been burnt badly and verbally abused by the folks you are defending so that smarts a bit. They are good people working hard. That cannot be said for all the council members or staff, however some are excellent. If citizens don't speak out their government can misbehave...
•
Michael Haley
3:50 pm
ok, thanks
👍👍
1 •
• 3/25/26
•
Kelly Wheaton

6:54 pm
Before continuing the fight on Next Door you might want to read the CC packets, come to some meetings and talk to different groups of constituents. This is nor a bunch of sour grapes.

Half the people that spoke last night and at Parks & Rec meeting I don't know and had never seen before. People are fed up. Of all stripes. They are trying to take back the town from grifters. •
Kelly Wheaton
7:21 pm
And People are not complaining to complain. They care and are engaged. Trying to give you friendly help.
•
Michael Haley
10:13 pm
Kelly, got home late and will be out all day tomorrow. Will try to get back to you when I get home.
• 3/26/26
•
Kelly Wheaton
6:24 am

I think you mean well, but this is no longer the Boo boo birds.

This is some movers and shakers. Powerful people. And they are saying enough is enough.
•
Michael Haley
7:42 pm
ok, well I appreciate the info but a lot of the criticism seems inflated. And yes I do think there is a lot of complaining just to complain. I don't see how most of this is making St. Helena better, it's making it worse.

I don't really have anything to add in private chat that I would not say in public and have said in fact.

I'm not really worried about some powerful people or whatever you mean. If so, I lose, don't really care. I say what I think and am not part of any group.
•
Kelly Wheaton
8:26 pm
Not inflated. But since you only have half the facts. I get it. •
Michael Haley
9:18 pm

I'll keep my eyes open.
•
Kelly Wheaton
9:30 pm
Please do for your own protection and reputation. I mean that sincerely.
•
Michael Haley
9:55 pm
Kelly, I am really tired tonight. Let me think on it. Can you say more about what you mean? Am I missing something about Anil, or what are you referring to?
• 3/27/26
•
Kelly Wheaton
7:24 am
No. I wasn't talking about Anil.
•
Michael Haley
8:37 am
ok, well whatever you are willing to share I am all ears.

•
Kelly Wheaton
9:29 am
Go to the Dec. City council meeting and the 50 odd letters. Its all there.
•
Michael Haley
9:43 am
ok will do, I have a lot of watching to do, want to see the last council meeting too.
•
Kelly Wheaton
10:57 am
Please no.my temarks dircted at CC and Joe Leach wete me reaching the "let's talj about the elephant in the room" point. Not prepared and me on blood pressue meds. 😉😉
Nomy - Workplace BotNomy - Workplace Bot

•
Kelly Wheaton
12:32 pm
Sorry for all the typos...
•
Michael Haley
2:32 pm
I don't mind the typos, it's just that I can quite tell what you are trying to say. You are saying at the Dec CC meeting you made remarks that reflected you reaching the "lets talk about the elephant in the room" point, and you were not prepared and were on meds. Correct? I will take that under advisement. •
Michael Haley
2:33 pm
can't quite tell, but looks like I figured it out after all •
Kelly Wheaton
6:37 pm
Nope. I sent and others (50 or so) sent written oublic comments for an earlier CM performance reviews. But I know of probsbly a

dozen or more that sent nothing. You can read then attached to the agenda.

Been out celebrating my daughters Bday.
•
Michael Haley
7:03 pm
ok
•
Kelly Wheaton
7:08 pm
Michael I have tried to be helpful but it isn't my job to do your research for you. You seem awfully interested in being on team holier than thou and I am not so interested in helping you provide dirt to them.

Trust must be earned and once lost very difficult to rebuild. That has happened with Aaron and Kate both of whose candidacies I supported. So I feel a bit burned in that regard. But that is on me. •
Michael Haley
7:14 pm

You are making assumptions about me that are unwarranted. I am not interested in being on anyone's team. Also I did not ask you to do any research for me and I have no idea where you got that. You told me I should listen to the Dec CC meeting. Ok, maybe I will but I did not ask you for that. I'm searching for the truth, and like I told a year or more ago, I find both yours and Elaine's criticism of city management over the top and unfair.

You both just seem to enjoy being outraged all the time without much substance. I have reached that conclusion long before I interacted with much of anyone here, just reading you on nextdoor, and I told you both that long ago. Nothing that has happened since then has changed my mind. I really don't care what 50 other people think, or 100 or however many you claim agree with you.
•
Kelly Wheaton
7:21 pm
No I did not tell you to watch the Dec meeting I wrote " Go to the Dec. City council meeting and the 50 odd letters. Its all there." You are making assumptions.

I am watching what you post pubpicly and what you message me and it isn't lining up.

I can only try to make sense. I am tired and I've done my best.

What I am saying as gently as I can--is you're going to have to figure it out yourself. Talk to a broader swath of people and you decide.

•
Michael Haley
7:25 pm
Aaron is now closely aligned with Paul and Anil? Kelly, honestly I could care less who is aligned with who. I am not aligned with anyone and intend to keep it that way. I agree with you and Elaine about some things, others about other things. That is all.

Like I told you before, the more I learn the more I think people are being unfair to Anil. This whole thing about Huether's art just seemed so silly about something that was so unimportant. Just something to play outrage about. I don't know Kelly, I really don't think you or Elaine is making St Helena a better place, too much getting off on just being outraged about everything. (edited) •
Kelly Wheaton
9:00 pm
Michael. Read the I etters. I have nothing more to say to you. No one is being UNFAIR to Anil. Bye.
•
Michael Haley
9:16 pm
ok

City of St. Helena

PROCLAMATION
LGBTQ+ Pride Month
Whereas, June has become a symbolic month throughout the world in which lesbian, gay, bisexual, transgender, queer (or questioning), and intersex people, their families, friends, and allies come together in various celebrations of freedom and pride; and Whereas, California has been a leader in advancing the civil rights of its LGBTQ+ citizens, and locally Napa Pride has served for more than two decades as a cornerstone of visibility, celebration, and connection for LGBTQ+ people, fostering a vibrant and inclusive community rooted in resilience, care, and belonging; and Whereas, the City of St. Helena celebrates and supports the diversity of its workforce, citizens, and visitors, including those who are lesbian, gay, bisexual, transgender, queer, and is committed to providing a safe, healthy and inclusive community; and Whereas, the City of St. Helena strives to be a community that offers equal opportunity to its citizens, all of whom deserve to live with dignity and respect, free from fear and violence, and protected against discrimination, regardless of sexual orientation, gender, gender identity, or gender expression; and
WHEREAS, Napa Pride 2026, with a theme of “Love Out Loud,” will be taking place June 7 to 20, 2026, to celebrate Pride and to encourage us to show up, support one another, and create spaces where LGBTQ+ people, families, and allies can experience joy, safety, and belonging; and
Whereas, on June 20, 2026, a group of St. Helena residents and business owners will host a Pride Celebration event in downtown St. Helena, providing an afternoon of connection, celebration and community spirit with music, arts and crafts, live performances, wine tasting, and food trucks; and
NOW, THEREFORE, BE IT RESOLVED, that I, Mayor Paul Dohring and the St. Helena City Council do hereby proclaim June 2026 as LGBTQ+ Pride Month; and encourage all residents, businesses, and visitors to participate in Pride events and to support and uplift LGBTQ+ individuals and communities.

Dated: June 9, 2026
__________________________________
Paul Dohring, Mayor
City of St. Helena

Agendas Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works Department
DATE: June 9, 2026
FROM: Ian Dale, Environmental Serv Tech
SUBJECT: April 2026 Review and Forecasting of City Water Supply Availability

RECOMMENDED
ACTION:

Receive and file.

PREVIOUS COUNCIL
ACTION:

Monthly receive and file reports to City Council.

STATEMENT OF THE
PURPOSE:

To provide monthly updates of the amount of water produced at the Louis Stralla Water Treatment Plant and the Stonebridge Water Wells, and potable water delivered from the City of Napa.

FINANCIAL IMPACT: None.

CEQA DETERMINATION: Not a CEQA Project (CEQA Guidelines §15378) BACKGROUND:

The City of St. Helena publishes a monthly water report on the City website (https://www.cityofsthelena.gov/330/W). The report includes the amount of water produced at the Louis Stralla Water Treatment Plant and the Stonebridge Potable Water Wells, as well as potable water delivered from the City of Napa. In addition to presenting data on the amount of water delivered monthly, the report includes year-to-date information and prior year data.

Water elevation and capacity at the Bell Canyon Reservoir is included, as well as information on rainfall and monthly weather temperatures.

DISCUSSION:

City staff has developed a forecasting tool to facilitate its ability to optimize water use and track water availability. Included as an attachment is the Monthly Water Report for April 2026. The water produced for April 2026 is up by 77% when compared to April 2025, and is up by 14% compared to the average of April 2018-2020. The chart below summarizes the water produced per source:

Source Average April April
(2018-2020) 2025 2026

(Acre-Feet) (Acre-Feet) (Acre-Feet)
Bell Canyon 46 11.21 56.27
Stonebridge 15 15.86 30.60
Wells
Napa Water 48 47.89 45.72
Total : 48 74.96 132.59
• Percent change from April 2025: 77%
• Percent change from average of April 2018-2020: 14%
Bell Canyon Reservoir
The City is not in water emergency condition based upon Phase 1 Water Emergency measures being terminated by City Council through adoption of Resolution No. 2023-94 on July 25, 2023. Bell Canyon Reservoir has adequate water to support the City's needs through this calendar year. The storage in the Bell Canyon graph (Attachment 2) has been revised to include historic reservoir supply levels since July 2021. It also shows the water availability forecast through June 2027 based on the highest water usage during a non-drought year (FY 19/20) and 10 inches of rainfall (lowest recorded).

As of May 1, 2026, Bell Canyon Reservoir's elevation was at 421.16 feet, representing approximately 2,320.01 acre-feet (AF) and 97.33% capacity. Bell Canyon spillway level is 422 feet, representing 2,383.69 AF in water supply volume. Below is a chart comparing Bell Canyon Elevation levels, water supply availability in acre feet, and percent capacity of the reservoir on May 1 in 2024, 2025, and 2026:

Year 2024 2025 2026
Bell Canyon Elevation Level 422 ft 421.88 421.16
Acre-Feet 2,383,69 2,374.59 2,320.01
Percent Capacity 100 99.6 97.33
As a follow-up to the May 24, 2022, City Council meeting, staff developed a graph (Attachment 3) highlighting the relationship between the reservoir elevation level and water supply availability in acre-feet. The graph shows the current status of the reservoir. Furthermore, the graph also displays the points where City Council decided to declare Phase I and Phase II Water Emergencies in 2020.

Continued Water Conservation
California experienced two consecutive dry years: 2020 and 2021. Due to the combination of warmer-than-average temperatures and minimal precipitation in the state, the Department of Water Resources (DWR) declared 2021 as the fourth-driest year on record statewide. The record-breaking dry period in January and February 2022, and the absence of significant rains in March 2022, required DWR to reduce anticipated deliveries from the State Water Project (SWP). However, the reduction at the time did not affect St. Helena as the City has multiple

robust water sources not affected by the executive order. Water availability from the Bell Canyon reservoir is based on the City's State Water Rights permit and not the SWP. The City has not received any curtailment order from DWR nor does the City anticipate receiving one.

It should be noted that on July 25, 2023, the City Council adopted Resolution No. 2023- 94 to formally end the Phase I Water Emergency. The projected demand on the system versus the anticipated rainfall over the next year reflects an available supply in Bell Canyon of approximately 1,895 AF, significantly above the 1,481 AF standard for declaration of a Phase I Water Emergency. Staff will monitor statewide and local drought conditions, weather conditions, and provide updates on a monthly basis. The corresponding staff report provided a variety of data to reflect the disposition of the water supply at that time in relation to the Council-adopted Safe Yield Policy.

City of Napa Water Supply
Normal operations continue at Rutherford Pump Station and the City is taking delivery of the allotment purchased from the City of Napa. During the month of April 2026, Rutherford Pump Station produced an average of 0.49 MG/day of water, for a total of 45.72 acre-feet for the month.

ENVIRONMENTAL REVIEW:

NA
GOAL:

Goal 3: Pursue Water Security & Sustainable Management of Water Resources ATTACHMENTS:

1. MWR April 1-30 2026

2. Attachment 2 - Bell Canyon Water Storage Forecast

3. Attachment 3 - Bell Canyon Reservoir Storage Phase I II

4. Attachment 4 - Bell Canyon Historical Elevation Levels

5. Attachment 5 - Bell Canyon Reservoir Historical Storage Elevation

CITY OF ST. HELENA

MONTHLY WATER REPORT
CC: CC __X__ PC__X__ FILE _____
RECEIVED: _____ BY: __

LOUIS STRALLA

WATER PLANT
TK #1 & #2
ADJUST

56.27 18.33 -0.14

42.6% -0.3%

43.19 MG MG
n/a MG MG
n/a MG MG

1.43 MG MG
% %
296.36 AF 34.8% 252.96 AF 26.8%

96.53 MG 82.40 MG
382.99 AF 44.9% 421.46 AF 44.6%
124.75 MG 137.28 MG
173.48 AF 20.3% 269.71 AF 28.6%

56.51 MG 87.85 MG
TOTAL WATER PRODUCED 852.83 AF 100.0% 944.13 AF 100.0%

DELIVERY (ALL)

0.03 0.00
421.16 FT. FT.

0.29 FT. FT.
2320.01 AF AF

97.3 % %

1.20 IN IN

50.54 IN IN
DISCLAIMER: The data presented in this report is approximate and for informational purposes only. -0.44

April 1-30, 2026

STONEBRIDGE

POTABLE
WELLS
SBW

IRRIGATION
WATER

NAPA WATER

THIS YEAR LAST YEAR
AMOUNT PRODUCED in AF 30.60 0.09 45.72
AMOUNT PRODUCED in MG 9.97 0.03 14.89
PERCENT 23.2% 34.6%

WATER PRODUCED DELIVERY (AGGREGATE)
TOTAL PRODUCED THIS PERIOD 24.42
MAXIMUM DAILY PRODUCED n/a
MINIMUM DAILY PRODUCED n/a
AVERAGE DAILY PRODUCED 0.81

WATER YEAR TOTALS

THIS FISCAL YEAR LAST FISCAL YEAR

LOUIS STRALLA WATER PLANT

NAPA WATER

STONEBRIDGE POTABLE WELLS

SBW IRRIGATION WATER
THIS MONTH THIS MONTH, LAST YR.

ELEVATION BELL CANYON RESERVOIR 421.88
STONEBRIDGE APARTMENTS MG/Apr. 1 -30 0.08 MG/Apr. 1-30

WATER ELEVATION, CAPACITY & RAINFALL

THIS FISCAL YEAR LAST FISCAL YEAR
NAPA VALLEY COLLEGE MG/Apr. 1 -30 0.06 MG/Apr. 1-30

TEMPERATURES
MONTHLY RISE OR DROP -0.27
CAPACITY AT END OF PERIOD 2374.59
PERCENT OF FULL CAPACITY 99.6
RAINFALL IN THIS PERIOD 0.00
TOTAL RAINFALL SEASON TO DATE 48.18
THIS MONTH, THIS YEAR THIS MONTH, LAST YR.

DEGREES IN FAHRENHEIT 44.1-81.8 38.5-83.2
Updates will be provided if any errors are identified.

AVERAGE 62.95 60.85

REMARKS
City of Napa Water Delivery: RPS producing an average of 0.49 MG/day during April 2026.

420
410
5 � 400
·- Q) +-' - ro ro
> Q) Q) Vl
i:i:j c 390
a, ro
u Q)
� E
� � 380
V) 0 ... ..0 � ro
ro +-'
$ � 370
�
360
350
340
0 Bell Canyon Reservoir Stage-Storage Relationship
I
I
I
r
I
I
I
I
I
I
I
l
I
I
I
I
I
I
I
I
+
I
I
I
I
500 1000 1500 2000 2500
Reservoir Storage (acre-feet)

Agendas Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Admin
DATE: June 9, 2026
FROM: James McCann, Interim City Manager
SUBJECT: Consideration of a Resolution of the City Council of the City of St.

Helena Appointing the Program Manager as the City’s
Representative to the Napa Valley Tourism Corporation (NVTC)

RECOMMENDED
ACTION:

Adopt a resolution formally appointing the Program Manager as the City of St. Helena’s designated representative to the Napa Valley Tourism Corporation (NVTC).

PREVIOUS COUNCIL
ACTION:

The City Council last adopted Resolution 2024-159 on November 12, 2024. The Resolution provides that "The City of St. Helena, Mayor, or their designee is appointed to serve on behalf of the City of St. Helena on the Napa Valley Tourism Corporation, effective December 1, 2024."

STATEMENT OF THE
PURPOSE:

The purpose of this item is to formalize the City of St. Helena’s representation on the Napa Valley Tourism Corporation (NVTC) by appointing the Program Manager to serve as the City’s official designee. This appointment ensures consistent participation in regional tourism governance, strengthens coordination between the City and NVTC, and supports transparency and accountability in the use of tourism-related funds.

FINANCIAL IMPACT: None.

CEQA DETERMINATION: Not a CEQA Project (CEQA Guidelines §15378) BACKGROUND:

The Napa Valley Tourism Corporation (NVTC) is a nonprofit organization responsible for promoting Napa Valley as a premier travel destination. NVTC works collaboratively with local jurisdictions, hospitality partners, and stakeholders to enhance tourism marketing, visitor experiences, and economic vitality throughout the region.

The City of St. Helena participates in NVTC as part of its broader economic development and tourism strategy. Given the importance of tourism to the local economy, maintaining active and informed representation on NVTC is essential to ensuring the City’s interests are effectively communicated and advanced.

Historically, the City has designated the Mayor or a staff representative to engage with NVTC activities, attend meetings, and serve as a liaison between the organization, City, and the City Council.

DISCUSSION:

Appointing the Program Manager as the City’s representative to NVTC provides several key benefits:
• Continuity and Institutional Knowledge: The Program Manager, who acts as the City Clerk and Public Information Officer, plays a central role in maintaining official records, ensuring compliance with governance requirements, and supporting City Council operations. This position is well-suited to provide continuity in representation and maintain a clear record of NVTC-related activities. The current Program Manager, also has previous knowledge and experience in the hospitality and tourism field, working in marketing and communications in the Napa Valley.
• Administrative Coordination: The Program Manager regularly interfaces with City leadership, City Council, commissions, external agencies, and the community. This position is well-positioned to coordinate communication between NVTC and the City, ensuring timely updates to the Council and alignment with City priorities. • Strategic Engagement: Tourism is a critical economic driver for St. Helena. Having a designated representative ensures that the City maintains an active voice in regional tourism discussions, including marketing strategies, funding allocations, and policy considerations that may impact local businesses and residents.

This appointment formalizes an administrative role rather than creating a new policy-making position. The Program Manager will act as a liaison and representative, with direction from the City Manager and City Council as appropriate.

ENVIRONMENTAL REVIEW:

None.

GOAL:

Goal 4: Provide Effective Community Information & Opportunities for Engagement Goal 7: Enhance Organizational Effectiveness
ATTACHMENTS:

1. Resolution - NVTC Appointment 2026

CITY OF ST. HELENA
Resolution No. 2026-
A resolution of the City Council of the City of St. Helena appointing the Program Manager as the City’s representative to the
Napa Valley Tourism Corporation (NVTC)
WHEREAS, the City of St. Helena recognizes the importance of tourism as a key component of the local economy and community vitality; and WHEREAS, the Napa Valley Tourism Corporation (NVTC) is a nonprofit organization that promotes Napa Valley as a premier destination and works collaboratively with local jurisdictions and stakeholders to support regional tourism efforts; and WHEREAS, the City of St. Helena participates in regional tourism initiatives and benefits from coordination with NVTC on marketing, visitor services, and economic development strategies; and
WHEREAS, it is in the best interest of the City to maintain consistent and informed representation in NVTC activities and discussions; and
WHEREAS, the Program Manager serves a vital role in ensuring transparency, maintaining official records, and supporting communication between the City Council, staff, and external agencies; and
WHEREAS, the City Council desires to formally designate the Program Manager (Andrew Bradley) as the City’s official representative to the Napa Valley Tourism Corporation.

RESOLUTION
The City Council of the City of St. Helena hereby resolves:

1. Appointment. The Program Manager (Andrew Bradley) is hereby appointed as the City of St. Helena’s official representative to the Napa Valley Tourism Corporation (NVTC).

2. Duties. The Program Manager, or their designee, shall attend NVTC meetings as appropriate, serve as a liaison between NVTC and the City, and provide updates to the City Council and City Manager regarding NVTC activities and initiatives.

3. Direction. The Program Manager shall act in coordination with and under the direction of the City Manager and City Council, as appropriate, to ensure alignment with the City’s priorities and policies.

4. Effective Date. This Resolution shall take effect immediately upon its adoption.

Approved at a Regular Meeting of the St. Helena City Council on June 9, 2026, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Diaz:

Council Member Spadarotto:

APPROVED: ATTEST:
______________________ ______________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk

Agendas Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Administrative Services Department
DATE: June 9, 2026
FROM: Mandy Kellogg, Director of Administrative Services SUBJECT: Approval of a Resolution Establishing Appropriation Limits for Fiscal Year 2026-27 and the Selection of Current Year Adjustment Factors.

RECOMMENDED
ACTION:

Staff recommends approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

The purpose is to set the FY 2026-27 appropriation limit per California State law requirement.

FINANCIAL IMPACT: There is no financial impact since the Appropriation Limit is higher than the Appropriations subject to Limit for Fiscal Year 2026-27.

CEQA DETERMINATION: Not a CEQA Project (CEQA Guidelines §15378) BACKGROUND:

State law requires the City to set an appropriation limit after adoption of the annual budget.

This limit is commonly known as the “Gann Limit.” The limit is based on appropriations (formal authorization by the City Council to spend funds) only from proceeds of taxes, as defined by the law and statewide reporting guidelines. The appropriation limit amount is increased each year by a formula that uses a combination of percent changes in the Statewide Per Capita Income (PCI), city or county population, and the City non-residential assessed valuation. The factors are allowed to be used in combination to provide the greatest increase or least decrease in the annual appropriation limit.

In November 1979, the people of California added Article XIII-B to the State Constitution, which placed limitations on the appropriations of State and local governments. In June 1990, the people approved Proposition 111, which, among other things, amended the Article XIII-B.

The amendment created a new base year of FY1986-87, allowed annual increases based on the city or county population growth and assessed valuation growth of non-residential property, provides for exclusion of capital expenditures over $100,000, and requires an annual independent auditor review of the calculations. Statewide reporting guidelines were developed to define and implement the changes and establish the annual audit requirements.

The City’s appropriation limit and the appropriations subject to the limit are calculated based on the statewide reporting guidelines and are reviewed by the independent auditor for compliance with the State law and guidelines. The appropriations limit has increased significantly since 1987 by applying the higher county or city population growth rates and the percentage of non-residential assessed valuation growth. The State Department of Finance provides the PCI and population growth rates. The County Assessor provides the nonresidential assessed valuation information.

DISCUSSION:

The appropriations limit for FY 2026-27 is $73,388,515. This increased from the prior year by an increase in the Statewide Per Capita Personal Income of 4.95% in combination with the

0.41% decrease in City population growth rate for a cumulative compound change factor of

1.0452 (1.0495 x 0.9959).

The FY 2026-27 appropriation of $17,637,130 is the portion funded from proceeds of taxes that are subject to the limit. This amount is $55,751,385 or 75.97% under the appropriation limit.

The FY 2026-27 GANN Limit Calculation Sheets and supporting documents are included as Attachment A and Attachment B.

ENVIRONMENTAL REVIEW:

Not a CEQA Project (CEQA Guidelines §15378)
GOAL:

Goal 4: Provide Effective Community Information & Opportunities for Engagement ATTACHMENTS:

1. Resolution - 2026-27 GANN Limit v1

2. Attachment A - GANN Limit Calculations FY 2026-27

3. Attachment B - Price Factor and Population Information FY 2026-27

CITY OF ST. HELENA
RESOLUTION NO. 2026-__
Resolution of the City Council of the City of St. Helena Approving the Appropriation Limit for Fiscal Year 2026-27 and the Selection of Current Year Adjustment Factors.

RECITALS
A. The people of California on November 6, 1979 added Article XIII-B to the State Constitution placing various limitations on the appropriations of the State and Local governments; and
B. The State Legislature adopted Chapters 1205 and 1342 of the 1980 Statutes which implemented Article XIII-B; and
C. The people of California on June 5, 1990 amended Article XIII-B effective July 1, 1990; and
D. The provisions of the amendments have been interpreted by a coalition of statewide organizations, and the organizations have issued through the League of California Cities revised guidelines to recalculate the appropriations limit; and E. This Government Code provides the process in which to calculate the appropriation limit and requires cities to adopt a resolution setting the annual appropriation limit; and
F. The City of St. Helena has complied with the provisions of Article XIII-B in determining the appropriations limit for Fiscal Year 2026-27.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The annual adjustment factors used to calculate the FY 2026-27 appropriations limit shall be the change in statewide per capita personal income percentage of 4.95% and the change in City population growth rate of -0.41%; and

2. The FY 2026-27 appropriation limit shall be $73,388,515; and

3. The City reserves the right to change this factor selection at some future time when the necessary information becomes available on a regularly accepted and/or legislated basis.

Approved at a Regular Meeting of the St. Helena City Council on June 9, 2026, by the following vote:

Mayor Paul Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Diaz:

Council Member Spadarotto:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk

CITY OF ST. HELENA

APPROPRIATIONS LIMITATION SUMMARY
Fiscal Year 2026‐27
PROCEEDS OF TAXES $                              17,637,130 EXCLUSIONS $                                            ‐ APPROPRIATIONS SUBJECT TO LIMITATION 17,637,130 $
CURRENT YEAR LIMIT $                              73,388,515 OVER (UNDER) LIMIT $                            (55,751,385) AVAILABLE CAPACITY AS A % OF LIMIT 75.97%
In November, 1979, the voters of the State of California approved Proposition 4, commonly known as the Gann Initiative. The Proposition created Article XIIIB of the State Constitution placing limits on the amount of revenue which can be spent by all entities of government Prop 4 became effective for the 1980/81 fiscal year, but the formula for calculating the limits was based on the 1978/79 "base year" revenues.

In order to deal with an increasing number of complaints about the restrictions of Prop 4, and to increase the accountability of local government in adopting their limits, the voters approved Prop 111 in June 1990.

Among other things, Prop 111 provides new adjustment formulas which should make the Appropriations Limit more responsive to local growth issues. It also requires an annual review of Limit calculations.

The Appropriations Limitations imposed by Propositions 4 and 111 creates a restriction on the amount of revenue which can be appropriated in any fiscal year. The Limit is based on actual population and inflation.

Not all revenues are restricted by the Limit, only those which are referred to as "Proceeds of Taxes."

CITY OF ST. HELENA
Spending Limit Calculation
Fiscal Year 2026‐27

APPROPRIATIONS SUBJECT TO LIMIT
Fiscal year 2026‐2027 estimated revenues 21,402,954 $
Less:

Nonproceeds of tax (3,765,824) $
Plus:

User fees in excess of costs $                                            ‐ Total appropriations subject to limit: 17,637,130 $

APPROPRIATION LIMIT
Fiscal year 2025‐2026 appropriation limit: 70,215,004 $ A. Cost of living adjustment (1) 1.0495
B. Population adjustment (2) 0.9959
Change Factor (A x B) 1.0452
Increase in appropriation limit $                                3,173,511 FISCAL YEAR 2026‐2027 APPROPRIATION LIMIT 73,388,515 $
REMAINING APPROPRIATION CAPACITY 55,751,385 $
AVAILABLE CAPACITY AS A PERCENT OF LIMIT 75.97%
(1) Based on percentage change in California per capita income. (2) Based on annual population change for St. Helena.

CITY OF ST. HELENA
Spending Limit Calculation
Fiscal Year 2026‐27
PROCEEDS NON‐PROCEEDS
OF TAX   OF TAX
Property tax 6,420,386                                                 6,420,386 Retail sales/use tax 5,358,864                                                 5,358,864 Transient occupancy tax 4,258,521                                                 4,258,521 Business license tax 180,350                                                       180,350 Real property transfer tax 160,000                                                       160,000 Motor vehicle in‐lieu 1,052,996                                                 1,052,996 Public Safety Sales Tax                         89,103                                         89,103 Franchise Taxes 636,223                                                             636,223 Charges for Services 823,866                                                             823,866 Other Revenues 2,172,645                                                      2,172,645

SUBTOTAL 17,431,117 $         $                3,721,837 $                              21,152,954 PERCENT OF TOTAL 82.41% 17.59% 100.00%
INTEREST INCOME 206,013 $               $                      43,987 $                                   250,000

TOTAL ‐ GENERAL FUND 17,637,130 $         $                3,765,824 $                              21,402,954

(excludes interfund transfers & Sales Tax Set‐Aside)
REVENUE SOURCE    TOTAL

CITY OF ST. HELENA
Appropriation Limitation Adjustments Since 2006

BUDGET PRICE POPULATION CHANGE PRIOR YEAR CURRENT
YEAR     FACTOR FACTOR       FACTOR APPROP LIMIT APPROP LIMIT 2005/2006 1.0526 1.0150 1.0684 34,534,236                                                  36,895,998 2006/2007 1.0396 0.9119 0.9480 36,895,998                                                  34,978,144 2007/2008 1.0460 1.0150 1.0617 34,978,144                                                  36,586,269 2008/2009 1.0429 ‐1.0029 1.0400 36,586,269                                                  38,049,720 2009/2010 1.0062 1.0114 1.0177 38,049,720                                                  38,722,084 2010/2011 0.9746 1.0069 0.9813 38,722,084                                                  37,998,939 2011/2012 0.9749 1.0069 0.9816 37,998,939                                                  37,300,777 2012/2013 1.0377 1.0068 1.0448 37,300,777                                                  38,970,224 2013/2014 1.0512 1.0029 1.0542 38,970,224                                                  41,084,299 2014/2015 0.9977 1.0124 1.0101 41,084,299                                                  41,498,079 2015/2016 1.0382 1.0209 1.0599 41,498,079                                                  43,983,746 2016/2017 1.0537 1.0123 1.0667 43,983,746                                                  46,915,725 2017/2018 1.0369 1.0025 1.0395 46,915,725                                                  48,768,533 2018/2019 1.0367 1.0059 1.0428 48,768,533                                                  50,856,632 2019/2020 1.0385 1.0023 1.0409 50,856,632                                                  52,936,086 2020/2021 1.0373 0.9954 1.0325 52,936,086                                                  54,658,013 2021/2022 1.0573 0.9961 1.0532 54,658,013                                                  57,564,537 2022/2023 1.0755 0.9848 1.0592 57,564,537                                                  60,969,617 2023/2024 1.0444 0.9954 1.0396 60,969,617                                                  63,383,756 2024/2025 1.0362 1.0057 1.0421 63,383,756                                                  66,052,614 2025/2026 1.0644 0.9987 1.0630 66,052,614                                                  70,215,004

 










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About the Data
FISCAL YEAR 2026-27
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2025 to January 1, 2026, and Total Population January 1, 2026 City County Percent Change 25-26 Population Minus Exclusions 1-1-25 Population Minus Exclusions 1-1-26 Total Population 1-1-26 Alameda Alameda -0.06 79,301 79,252 80,023
Albany Alameda -0.24 20,614 20,564 20,564
Berkeley Alameda 0.42 127,123 127,654 127,654
Dublin Alameda -0.19 74,480 74,335 74,769
Emeryville Alameda 0.42 13,555 13,612 13,612
Fremont Alameda 0.23 233,428 233,974 233,974
Hayward Alameda -0.51 162,383 161,557 161,557
Livermore Alameda -0.38 86,447 86,118 86,118
Newark Alameda -0.39 49,156 48,962 48,962
Oakland Alameda -0.03 429,512 429,371 429,591
Piedmont Alameda -0.36 10,841 10,802 10,802
Pleasanton Alameda -0.67 76,659 76,149 76,149
San Leandro Alameda 0.05 87,387 87,431 87,431
Union City Alameda -0.55 67,036 66,665 66,665
Unincorporated Alameda -0.12 148,374 148,203 148,265
Incorporated Alameda -0.10 1,517,922 1,516,446 1,517,871 County Total Alameda -0.10 1,666,296 1,664,649 1,666,136 Unincorporated Alpine 0.08 1,181 1,182 1,183
County Total Alpine 0.08 1,181 1,182 1,183
Amador Amador -0.54 184 183 183
Ione Amador -0.29 5,101 5,086 8,632
Jackson Amador -0.18 4,942 4,933 4,933
Plymouth Amador -0.53 1,135 1,129 1,129
Sutter Creek Amador -0.50 2,588 2,575 2,575
Unincorporated Amador -0.32 22,174 22,103 22,166
Incorporated Amador -0.32 13,950 13,906 17,452
County Total Amador -0.32 36,124 36,009 39,618
Biggs Butte -0.66 1,983 1,970 1,970
Chico Butte 0.08 108,026 108,113 108,113
Gridley Butte -0.66 7,433 7,384 7,384
Oroville Butte -0.39 20,744 20,664 20,664
Paradise Butte 9.24 9,686 10,581 10,581
Unincorporated Butte -0.82 60,725 60,229 60,229
Incorporated Butte 0.57 147,872 148,712 148,712
County Total Butte 0.16 208,597 208,941 208,941
Angels City Calaveras -0.31 3,524 3,513 3,513
Unincorporated Calaveras -0.17 41,153 41,084 41,165
Incorporated Calaveras -0.31 3,524 3,513 3,513
County Total Calaveras -0.18 44,677 44,597 44,678
Colusa Colusa 0.79 6,545 6,597 6,597
Williams Colusa 0.46 5,595 5,621 5,621
Unincorporated Colusa -1.43 9,927 9,785 9,785
Incorporated Colusa 0.64 12,140 12,218 12,218
County Total Colusa -0.29 22,067 22,003 22,003
Antioch Contra Costa -0.27 118,756 118,440 118,440
Brentwood Contra Costa -0.39 66,332 66,070 66,070
Clayton Contra Costa -0.63 10,827 10,759 10,759
Concord Contra Costa -0.47 123,075 122,494 122,494
Danville Contra Costa -0.14 43,250 43,190 43,190
El Cerrito Contra Costa -0.43 26,280 26,166 26,166
Hercules Contra Costa -0.34 26,413 26,323 26,323
Lafayette Contra Costa -0.23 25,380 25,321 25,321
Martinez Contra Costa -0.69 36,774 36,521 36,521
Moraga Contra Costa -0.58 16,760 16,662 16,662
Oakley Contra Costa -0.13 47,100 47,039 47,039
Orinda Contra Costa -0.42 19,494 19,412 19,412
Pinole Contra Costa 2.29 18,468 18,891 18,891
Pittsburg Contra Costa -0.57 76,922 76,484 76,484
Pleasant Hill Contra Costa 0.62 33,646 33,853 33,853
Richmond Contra Costa -0.63 114,415 113,695 113,695
San Pablo Contra Costa -0.62 31,664 31,468 31,468
San Ramon Contra Costa 0.06 84,173 84,220 84,220
Walnut Creek Contra Costa -0.63 70,736 70,288 70,288
Unincorporated Contra Costa -0.25 176,957 176,511 176,595 Incorporated Contra Costa -0.32 990,465 987,296 987,296 County Total Contra Costa -0.31 1,167,422 1,163,807 1,163,891 Crescent City Del Norte 5.55 4,015 4,238 6,407
Unincorporated Del Norte -2.49 20,442 19,932 19,932
Incorporated Del Norte 5.55 4,015 4,238 6,407
County Total Del Norte -1.17 24,457 24,170 26,339
Placerville El Dorado -0.59 10,480 10,418 10,428
South Lake Tahoe El Dorado -0.30 21,537 21,472 21,472
Unincorporated El Dorado -0.27 158,273 157,851 157,952
Incorporated El Dorado -0.40 32,017 31,890 31,900
County Total El Dorado -0.29 190,290 189,741 189,852
Clovis Fresno 0.25 129,570 129,889 129,889
Coalinga Fresno -0.92 13,433 13,309 17,692
Firebaugh Fresno 1.91 8,703 8,869 8,869
Fowler Fresno 3.11 7,705 7,945 7,945
Fresno Fresno 0.08 560,132 560,594 560,948
Huron Fresno -0.99 6,957 6,888 6,888
Kerman Fresno 0.10 17,481 17,498 17,498
Kingsburg Fresno -0.08 13,358 13,347 13,347
Mendota Fresno -0.19 12,829 12,805 12,805
Orange Cove Fresno -0.76 9,752 9,678 9,678
Parlier Fresno -0.46 14,726 14,658 14,658
Reedley Fresno 0.58 26,690 26,845 26,845
Sanger Fresno 1.01 27,130 27,403 27,403
San Joaquin Fresno -0.98 3,672 3,636 3,636
Selma Fresno -0.44 24,593 24,484 24,484
Unincorporated Fresno -0.87 159,678 158,287 159,091
Incorporated Fresno 0.13 876,731 877,848 882,585
County Total Fresno -0.03 1,036,409 1,036,135 1,041,676 Orland Glenn -0.30 8,658 8,632 8,632
Willows Glenn -0.79 6,439 6,388 6,388
Unincorporated Glenn -0.65 14,103 14,011 14,011
Incorporated Glenn -0.51 15,097 15,020 15,020
County Total Glenn -0.58 29,200 29,031 29,031
Arcata Humboldt 2.99 19,002 19,570 19,570
Blue Lake Humboldt -0.78 1,158 1,149 1,149
Eureka Humboldt -0.51 26,132 25,999 26,163

City County Percent Change 25-26 Population Minus Exclusions 1-1-25 Population Minus Exclusions 1-1-26 Total Population 1-1-26 Ferndale Humboldt -0.15 1,367 1,365 1,365
Fortuna Humboldt -0.85 12,289 12,185 12,185
Rio Dell Humboldt -1.01 3,257 3,224 3,224
Trinidad Humboldt -1.02 294 291 291
Unincorporated Humboldt -0.92 69,626 68,988 69,079
Incorporated Humboldt 0.45 63,499 63,783 63,947
County Total Humboldt -0.27 133,125 132,771 133,026
Brawley Imperial -0.44 28,937 28,810 28,810
Calexico Imperial -0.45 40,062 39,881 39,881
Calipatria Imperial -0.94 3,526 3,493 6,002
El Centro Imperial -0.68 45,988 45,675 45,716
Holtville Imperial -1.32 5,685 5,610 5,610
Imperial Imperial 0.53 22,862 22,984 22,984
Westmorland Imperial -1.29 2,086 2,059 2,059
Unincorporated Imperial -0.85 31,726 31,457 34,899
Incorporated Imperial -0.43 149,146 148,512 151,062
County Total Imperial -0.50 180,872 179,969 185,961
Bishop Inyo 0.08 3,849 3,852 3,852
Unincorporated Inyo -0.17 14,890 14,865 14,928
Incorporated Inyo 0.08 3,849 3,852 3,852
County Total Inyo -0.12 18,739 18,717 18,780
Arvin Kern -0.71 19,937 19,795 19,795
Bakersfield Kern 0.35 421,377 422,853 422,853
California City Kern -0.77 13,243 13,141 13,141
Delano Kern 0.40 46,111 46,295 52,384
Maricopa Kern -0.78 1,023 1,015 1,015
McFarland Kern 0.72 14,232 14,334 14,334
Ridgecrest Kern -0.32 28,068 27,979 28,638
Shafter Kern 5.24 23,283 24,502 24,545
Taft Kern -0.38 6,922 6,896 6,896
Tehachapi Kern -0.22 9,445 9,424 11,800
Wasco Kern -0.76 22,608 22,437 25,806
Unincorporated Kern -0.48 305,167 303,697 306,121
Incorporated Kern 0.40 606,249 608,671 621,207
County Total Kern 0.10 911,416 912,368 927,328
Avenal Kings -2.15 9,526 9,321 13,142
Corcoran Kings -0.81 13,639 13,528 21,504
Hanford Kings -0.45 61,113 60,837 60,837
Lemoore Kings -1.52 27,637 27,216 27,216
Unincorporated Kings -2.42 25,531 24,912 31,055
Incorporated Kings -0.91 111,915 110,902 122,699
County Total Kings -1.19 137,446 135,814 153,754
Clearlake Lake -0.35 16,701 16,642 16,642
Lakeport Lake -0.38 4,942 4,923 4,923
Unincorporated Lake -0.33 45,271 45,122 45,228
Incorporated Lake -0.36 21,643 21,565 21,565
County Total Lake -0.34 66,914 66,687 66,793
Susanville Lassen -1.15 9,217 9,111 12,063
Unincorporated Lassen -1.12 14,409 14,248 15,255
Incorporated Lassen -1.15 9,217 9,111 12,063
County Total Lassen -1.13 23,626 23,359 27,318
Agoura Hills Los Angeles -0.59 19,682 19,565 19,565
Alhambra Los Angeles -0.22 82,707 82,523 82,544
Arcadia Los Angeles 1.36 56,329 57,095 57,095
Artesia Los Angeles -0.29 16,166 16,119 16,205
Avalon Los Angeles -0.40 3,461 3,447 3,447
Azusa Los Angeles -0.24 48,668 48,549 48,549
Baldwin Park Los Angeles -0.10 70,800 70,729 70,729
Bell Los Angeles -0.36 33,331 33,211 33,211
Bellflower Los Angeles -0.32 76,449 76,203 76,203
Bell Gardens Los Angeles -0.50 38,679 38,484 38,484
Beverly Hills Los Angeles -0.29 32,209 32,116 32,116
Bradbury Los Angeles -0.44 905 901 901
Burbank Los Angeles 0.49 105,713 106,229 106,229
Calabasas Los Angeles -0.52 22,882 22,763 22,763
Carson Los Angeles -0.45 92,202 91,786 91,790
Cerritos Los Angeles -0.58 47,831 47,554 47,554
Claremont Los Angeles -0.29 38,372 38,262 38,262
Commerce Los Angeles -0.31 12,183 12,145 12,145
Compton Los Angeles -0.26 94,182 93,937 93,937
Covina Los Angeles -0.29 51,066 50,918 50,918
Cudahy Los Angeles 0.01 22,232 22,234 22,234
Culver City Los Angeles 0.22 40,640 40,730 40,730
Diamond Bar Los Angeles -0.48 53,796 53,538 53,538
Downey Los Angeles -0.14 112,442 112,279 112,279
Duarte Los Angeles 5.09 23,637 24,841 24,841
El Monte Los Angeles -0.11 108,267 108,144 108,192
El Segundo Los Angeles -0.29 16,975 16,925 16,950
Gardena Los Angeles 0.90 60,644 61,187 61,187
Glendale Los Angeles -0.27 193,810 193,286 193,286
Glendora Los Angeles -0.13 51,300 51,232 51,232
Hawaiian Gardens Los Angeles -0.26 13,564 13,529 13,529 Hawthorne Los Angeles -0.41 85,865 85,515 85,515
Hermosa Beach Los Angeles -0.28 19,250 19,196 19,196
Hidden Hills Los Angeles -0.17 1,741 1,738 1,738
Huntington Park Los Angeles -0.42 53,172 52,951 52,961
Industry Los Angeles 0.00 420 420 420
Inglewood Los Angeles -0.62 106,645 105,986 105,986
Irwindale Los Angeles -0.60 1,511 1,502 1,502
La Cañada Flintridge Los Angeles -0.38 20,071 19,994 19,994 La Habra Heights Los Angeles -0.65 5,529 5,493 5,493
Lakewood Los Angeles -0.16 80,718 80,585 80,585
La Mirada Los Angeles -0.49 48,234 47,998 47,998
Lancaster Los Angeles 0.64 172,826 173,939 178,159
La Puente Los Angeles -0.40 37,388 37,237 37,237
La Verne Los Angeles -0.28 31,555 31,466 31,466
Lawndale Los Angeles 0.19 31,072 31,130 31,130
Lomita Los Angeles -0.29 20,510 20,450 20,450
Long Beach Los Angeles -0.17 462,653 461,875 462,193
Los Angeles Los Angeles -0.87 3,834,752 3,801,319 3,806,201 Lynwood Los Angeles 0.34 66,675 66,901 66,901
Malibu Los Angeles -9.70 10,672 9,637 9,637
Manhattan Beach Los Angeles -0.51 34,508 34,333 34,333
Maywood Los Angeles -0.56 24,585 24,448 24,448
Monrovia Los Angeles -0.21 39,177 39,094 39,094
Montebello Los Angeles 0.60 62,619 62,994 62,994
Monterey Park Los Angeles -0.42 59,891 59,642 59,649
Norwalk Los Angeles -0.37 100,970 100,594 101,453
Palmdale Los Angeles -0.26 166,554 166,118 166,118

City County Percent Change 25-26 Population Minus Exclusions 1-1-25 Population Minus Exclusions 1-1-26 Total Population 1-1-26 Palos Verdes Estates Los Angeles -0.48 13,079 13,016 13,016 Paramount Los Angeles -0.39 52,560 52,353 52,353
Pasadena Los Angeles -0.23 141,466 141,145 141,145
Pico Rivera Los Angeles -0.41 61,219 60,966 60,966
Pomona Los Angeles -0.05 154,762 154,680 154,680
Rancho Palos Verdes Los Angeles -0.53 41,111 40,893 40,893 Redondo Beach Los Angeles -0.10 68,528 68,460 68,460
Rolling Hills Los Angeles -0.24 1,681 1,677 1,677
Rolling Hills Estates Los Angeles 1.60 8,601 8,739 8,739 Rosemead Los Angeles 0.12 51,233 51,295 51,295
San Dimas Los Angeles -0.44 34,064 33,915 33,915
San Fernando Los Angeles -0.20 24,025 23,976 23,976
San Gabriel Los Angeles 1.13 39,393 39,838 39,838
San Marino Los Angeles 0.08 12,503 12,513 12,513
Santa Clarita Los Angeles 0.11 232,635 232,883 232,883
Santa Fe Springs Los Angeles 1.37 18,797 19,055 19,229
Santa Monica Los Angeles 0.38 93,876 94,237 94,237
Sierra Madre Los Angeles -0.82 10,989 10,899 10,899
Signal Hill Los Angeles -0.56 11,430 11,366 11,366
South El Monte Los Angeles -0.02 19,493 19,489 19,489
South Gate Los Angeles 0.06 93,411 93,467 93,467
South Pasadena Los Angeles -0.42 26,492 26,380 26,380
Temple City Los Angeles 0.05 36,567 36,584 36,584
Torrance Los Angeles -0.47 144,041 143,363 143,363
Vernon Los Angeles -0.49 205 204 204
Walnut Los Angeles 1.11 28,310 28,623 28,623
West Covina Los Angeles -0.56 109,546 108,937 108,937
West Hollywood Los Angeles -0.38 35,418 35,283 35,283
Westlake Village Los Angeles -0.63 8,219 8,167 8,167
Whittier Los Angeles -0.34 88,327 88,029 88,029
Unincorporated Los Angeles -2.42 1,006,802 982,404 983,184 Incorporated Los Angeles -0.44 8,882,668 8,843,448 8,854,102 County Total Los Angeles -0.64 9,889,470 9,825,852 9,837,286 Chowchilla Madera -0.40 13,744 13,689 19,057
Madera Madera -1.02 68,458 67,759 67,759
Unincorporated Madera 2.25 77,837 79,591 79,591
Incorporated Madera -0.92 82,202 81,448 86,816
County Total Madera 0.62 160,039 161,039 166,407
Belvedere Marin -0.72 2,073 2,058 2,058
Corte Madera Marin -0.81 9,981 9,900 9,910
Fairfax Marin -0.66 7,463 7,414 7,414
Larkspur Marin -0.96 12,772 12,650 12,650
Mill Valley Marin -0.79 13,803 13,694 13,694
Novato Marin -1.00 51,992 51,473 51,638
Ross Marin 0.39 2,315 2,324 2,324
San Anselmo Marin -0.90 12,587 12,474 12,474
San Rafael Marin -0.49 60,184 59,890 59,890
Sausalito Marin -0.69 6,926 6,878 6,878
Tiburon Marin -0.80 8,912 8,841 8,841
Unincorporated Marin -0.70 60,692 60,265 63,052
Incorporated Marin -0.75 189,008 187,596 187,771
County Total Marin -0.74 249,700 247,861 250,823
Unincorporated Mariposa -0.18 16,864 16,833 16,846
County Total Mariposa -0.18 16,864 16,833 16,846
Fort Bragg Mendocino -0.90 7,207 7,142 7,142
Point Arena Mendocino -1.10 455 450 450
Ukiah Mendocino -0.93 16,290 16,138 16,138
Willits Mendocino -0.85 4,841 4,800 4,800
Unincorporated Mendocino -0.71 60,482 60,054 60,061
Incorporated Mendocino -0.91 28,793 28,530 28,530
County Total Mendocino -0.77 89,275 88,584 88,591
Atwater Merced -0.58 31,993 31,806 31,806
Dos Palos Merced -0.89 5,736 5,685 5,685
Gustine Merced -0.83 6,005 5,955 5,955
Livingston Merced -0.76 14,512 14,402 14,402
Los Banos Merced 0.33 49,091 49,255 49,255
Merced Merced 0.79 98,655 99,435 99,435
Unincorporated Merced -0.82 87,102 86,384 87,616
Incorporated Merced 0.27 205,992 206,538 206,538
County Total Merced -0.06 293,094 292,922 294,154
Alturas Modoc -0.11 2,772 2,769 2,769
Unincorporated Modoc -0.35 5,718 5,698 5,698
Incorporated Modoc -0.11 2,772 2,769 2,769
County Total Modoc -0.27 8,490 8,467 8,467
Mammoth Lakes Mono -0.68 7,083 7,035 7,035
Unincorporated Mono -0.20 5,372 5,361 5,447
Incorporated Mono -0.68 7,083 7,035 7,035
County Total Mono -0.47 12,455 12,396 12,482
Carmel-By-The-Sea Monterey -0.42 3,115 3,102 3,102
Del Rey Oaks Monterey -0.45 1,546 1,539 1,539
Gonzales Monterey -0.30 8,423 8,398 8,398
Greenfield Monterey 1.78 20,552 20,918 20,918
King City Monterey 0.87 14,245 14,369 14,369
Marina Monterey 1.67 22,938 23,322 23,322
Monterey Monterey -0.17 24,127 24,087 27,504
Pacific Grove Monterey -0.53 14,974 14,894 14,894
Salinas Monterey -0.57 160,784 159,866 159,866
Sand City Monterey -0.78 384 381 381
Seaside Monterey -0.36 26,438 26,342 31,681
Soledad Monterey 0.29 20,434 20,494 27,065
Unincorporated Monterey -0.46 104,061 103,582 103,716
Incorporated Monterey -0.08 317,960 317,712 333,039
County Total Monterey -0.17 422,021 421,294 436,755
American Canyon Napa 0.14 22,588 22,619 22,619
Calistoga Napa 2.32 5,162 5,282 5,282
Napa Napa -0.31 78,045 77,803 77,803
St. Helena Napa -0.41 5,339 5,317 5,317
Yountville Napa -0.10 2,025 2,023 2,567
Unincorporated Napa -0.33 21,798 21,725 22,786
Incorporated Napa -0.10 113,159 113,044 113,588
County Total Napa -0.14 134,957 134,769 136,374
Grass Valley Nevada -0.66 13,326 13,238 13,238
Nevada City Nevada 0.21 3,318 3,325 3,325
Truckee Nevada -0.02 16,895 16,891 16,891
Unincorporated Nevada -0.58 66,847 66,461 66,529
Incorporated Nevada -0.25 33,539 33,454 33,454
County Total Nevada -0.47 100,386 99,915 99,983
Aliso Viejo Orange -0.94 50,419 49,945 49,945
Anaheim Orange -0.06 340,565 340,363 340,433

City County Percent Change 25-26 Population Minus Exclusions 1-1-25 Population Minus Exclusions 1-1-26 Total Population 1-1-26 Brea Orange -0.89 48,082 47,656 47,656
Buena Park Orange -0.44 83,219 82,850 82,850
Costa Mesa Orange -0.80 110,313 109,436 109,436
Cypress Orange -0.66 49,826 49,495 49,495
Dana Point Orange -0.83 32,539 32,268 32,268
Fountain Valley Orange -0.30 56,769 56,596 56,596
Fullerton Orange -0.48 140,901 140,224 140,224
Garden Grove Orange -0.34 171,646 171,055 171,077
Huntington Beach Orange -0.67 192,787 191,498 191,498
Irvine Orange 0.03 317,652 317,744 317,744
Laguna Beach Orange -0.48 22,549 22,440 22,440
Laguna Hills Orange -0.89 30,547 30,275 30,275
Laguna Niguel Orange -0.89 65,167 64,590 64,590
Laguna Woods Orange -0.95 17,132 16,970 16,970
La Habra Orange -0.41 61,524 61,269 61,269
Lake Forest Orange -0.56 88,017 87,522 87,522
La Palma Orange -0.92 15,184 15,045 15,045
Los Alamitos Orange -0.66 12,030 11,951 11,951
Mission Viejo Orange -0.90 91,219 90,401 90,401
Newport Beach Orange -0.89 83,041 82,306 82,306
Orange Orange -0.54 141,825 141,063 141,063
Placentia Orange -0.20 53,723 53,613 53,613
Rancho Santa Margarita Orange -0.94 46,657 46,217 46,217 San Clemente Orange -0.79 63,133 62,636 62,636
San Juan Capistrano Orange -0.45 35,491 35,331 35,331
Santa Ana Orange 0.00 312,796 312,808 312,808
Seal Beach Orange -0.85 24,621 24,411 24,496
Stanton Orange 2.01 40,600 41,415 41,415
Tustin Orange -0.60 79,650 79,175 79,175
Villa Park Orange -0.28 5,757 5,741 5,741
Westminster Orange -0.15 90,625 90,490 90,490
Yorba Linda Orange -0.56 66,566 66,190 66,190
Unincorporated Orange -0.18 132,760 132,520 132,530
Incorporated Orange -0.38 3,042,572 3,030,989 3,031,166 County Total Orange -0.37 3,175,332 3,163,509 3,163,696 Auburn Placer -0.19 13,532 13,506 13,506
Colfax Placer -0.54 2,031 2,020 2,020
Lincoln Placer 1.92 55,431 56,494 56,494
Loomis Placer -0.03 6,824 6,822 6,822
Rocklin Placer 0.48 74,483 74,842 74,842
Roseville Placer 2.66 161,162 165,455 165,455
Unincorporated Placer 0.23 115,417 115,684 115,684
Incorporated Placer 1.81 313,463 319,139 319,139
County Total Placer 1.39 428,880 434,823 434,823
Portola Plumas -1.60 2,121 2,087 2,087
Unincorporated Plumas -1.19 16,582 16,384 16,384
Incorporated Plumas -1.60 2,121 2,087 2,087
County Total Plumas -1.24 18,703 18,471 18,471
Banning Riverside 2.51 31,532 32,323 32,323
Beaumont Riverside 0.31 59,710 59,896 59,896
Blythe Riverside -0.84 12,813 12,706 15,878
Calimesa Riverside -0.79 11,029 10,942 10,942
Canyon Lake Riverside -0.72 10,987 10,908 10,908
Cathedral City Riverside -0.50 51,679 51,422 51,458
Coachella Riverside 1.51 44,624 45,300 45,300
Corona Riverside -0.35 159,873 159,309 159,309
Desert Hot Springs Riverside 0.59 33,432 33,629 33,629
Eastvale Riverside 0.84 69,987 70,575 70,575
Hemet Riverside -0.39 91,839 91,479 91,479
Indian Wells Riverside -0.66 4,839 4,807 4,807
Indio Riverside -0.21 92,552 92,360 92,360
Jurupa Valley Riverside -0.78 106,120 105,291 105,349
Lake Elsinore Riverside 1.15 73,637 74,483 74,483
La Quinta Riverside -0.31 38,934 38,815 38,815
Menifee Riverside 1.76 115,813 117,847 117,847
Moreno Valley Riverside 0.30 210,740 211,365 211,365
Murrieta Riverside 0.33 111,951 112,315 112,315
Norco Riverside 0.12 22,250 22,277 23,276
Palm Desert Riverside 1.29 51,662 52,326 52,326
Palm Springs Riverside -0.51 44,120 43,893 43,893
Perris Riverside -0.09 81,100 81,027 81,027
Rancho Mirage Riverside 1.06 17,137 17,318 17,318
Riverside Riverside 0.19 321,263 321,884 321,884
San Jacinto Riverside 1.98 54,815 55,900 55,900
Temecula Riverside 0.85 112,662 113,618 113,618
Wildomar Riverside 3.93 37,373 38,841 38,841
Unincorporated Riverside 0.51 417,280 419,428 419,703
Incorporated Riverside 0.40 2,074,473 2,082,856 2,087,121 County Total Riverside 0.42 2,491,753 2,502,284 2,506,824 Citrus Heights Sacramento -0.86 87,239 86,487 86,487
Elk Grove Sacramento 2.07 184,495 188,319 188,319
Folsom Sacramento 2.47 88,634 90,825 95,680
Galt Sacramento 1.65 26,692 27,133 27,133
Isleton Sacramento -1.04 772 764 764
Rancho Cordova Sacramento 1.78 85,789 87,312 87,312
Sacramento Sacramento 1.28 532,956 539,765 539,765
Unincorporated Sacramento -0.74 607,401 602,889 602,889 Incorporated Sacramento 1.39 1,006,577 1,020,605 1,025,460 County Total Sacramento 0.59 1,613,978 1,623,494 1,628,349 Hollister San Benito 0.56 43,985 44,233 44,233
San Juan Bautista San Benito -0.19 2,085 2,081 2,081
Unincorporated San Benito 1.05 21,571 21,797 21,797
Incorporated San Benito 0.53 46,070 46,314 46,314
County Total San Benito 0.69 67,641 68,111 68,111
Adelanto San Bernardino -1.73 37,298 36,652 36,652
Apple Valley San Bernardino -0.53 75,633 75,229 75,236
Barstow San Bernardino -0.93 24,656 24,427 24,727
Big Bear Lake San Bernardino -0.79 4,959 4,920 4,920
Chino San Bernardino 0.42 92,161 92,550 95,946
Chino Hills San Bernardino -0.56 77,626 77,191 77,191
Colton San Bernardino -0.70 53,219 52,844 52,844
Fontana San Bernardino 0.60 218,460 219,774 219,774
Grand Terrace San Bernardino -0.90 12,933 12,817 12,817 Hesperia San Bernardino 0.72 102,613 103,349 103,349
Highland San Bernardino -0.60 56,997 56,655 56,655
Loma Linda San Bernardino -0.18 25,399 25,354 25,400
Montclair San Bernardino 2.19 37,557 38,378 38,378
Needles San Bernardino 0.15 4,789 4,796 4,796
Ontario San Bernardino 1.36 185,346 187,863 187,863

City County Percent Change 25-26 Population Minus Exclusions 1-1-25 Population Minus Exclusions 1-1-26 Total Population 1-1-26 Rancho Cucamonga San Bernardino -0.24 176,846 176,418 176,418 Redlands San Bernardino -0.27 74,013 73,811 73,811
Rialto San Bernardino 0.66 106,104 106,809 106,809
San Bernardino San Bernardino -0.46 221,973 220,961 222,292 Twentynine Palms San Bernardino -0.41 16,892 16,823 27,166 Upland San Bernardino -0.75 78,996 78,406 78,406
Victorville San Bernardino -0.63 136,737 135,871 139,680 Yucaipa San Bernardino -0.54 55,008 54,711 54,711
Yucca Valley San Bernardino -0.70 21,952 21,798 21,798
Unincorporated San Bernardino -0.55 291,844 290,253 299,046 Incorporated San Bernardino 0.01 1,898,167 1,898,407 1,917,639 County Total San Bernardino -0.06 2,190,011 2,188,660 2,216,685 Carlsbad San Diego -0.13 116,022 115,867 115,867
Chula Vista San Diego 0.41 281,586 282,738 282,999
Coronado San Diego -0.92 17,477 17,317 23,796
Del Mar San Diego -0.51 3,937 3,917 3,917
El Cajon San Diego -0.49 105,449 104,932 104,932
Encinitas San Diego -0.32 62,392 62,193 62,193
Escondido San Diego 0.17 151,932 152,196 152,196
Imperial Beach San Diego -1.12 26,362 26,066 26,066
La Mesa San Diego -0.25 61,863 61,707 61,707
Lemon Grove San Diego -0.75 28,445 28,233 28,233
National City San Diego 0.09 56,625 56,677 58,701
Oceanside San Diego -0.67 175,193 174,027 174,027
Poway San Diego -0.86 50,699 50,263 50,263
San Diego San Diego 0.52 1,394,988 1,402,217 1,419,531
San Marcos San Diego -0.10 97,647 97,554 97,554
Santee San Diego -0.39 60,044 59,812 59,812
Solana Beach San Diego -0.91 13,060 12,941 12,941
Vista San Diego -0.56 101,934 101,365 101,365
Unincorporated San Diego -0.62 471,773 468,849 508,222
Incorporated San Diego 0.16 2,805,655 2,810,022 2,836,100 County Total San Diego 0.04 3,277,428 3,278,871 3,344,322 San Francisco San Francisco 0.15 843,973 845,226 845,658 Incorporated San Francisco 0.15 843,973 845,226 845,658 County Total San Francisco 0.15 843,973 845,226 845,658 Escalon San Joaquin -0.75 7,359 7,304 7,304
Lathrop San Joaquin 5.55 38,791 40,942 40,942
Lodi San Joaquin 0.07 68,468 68,513 68,513
Manteca San Joaquin 1.64 94,951 96,511 96,511
Mountain House San Joaquin 5.64 29,048 30,687 30,687
Ripon San Joaquin -0.77 15,996 15,873 15,873
Stockton San Joaquin -0.20 323,047 322,406 322,436
Tracy San Joaquin 0.94 98,776 99,705 99,705
Unincorporated San Joaquin -0.43 136,350 135,764 138,154 Incorporated San Joaquin 0.81 676,436 681,941 681,971
County Total San Joaquin 0.61 812,786 817,705 820,125
Arroyo Grande San Luis Obispo -0.79 17,922 17,780 17,780 Atascadero San Luis Obispo -0.19 29,182 29,127 30,184
El Paso de Robles (Paso Robles) San Luis Obispo 1.20 31,151 31,525 31,525 Grover Beach San Luis Obispo -0.31 12,541 12,502 12,502 Morro Bay San Luis Obispo -0.69 10,379 10,307 10,307
Pismo Beach San Luis Obispo -0.80 7,836 7,773 7,773
San Luis Obispo San Luis Obispo 0.63 49,849 50,165 50,165 Unincorporated San Luis Obispo -0.62 117,538 116,805 119,006 Incorporated San Luis Obispo 0.20 158,860 159,179 160,236 County Total San Luis Obispo -0.15 276,398 275,984 279,242 Atherton San Mateo 1.06 7,012 7,086 7,086
Belmont San Mateo -0.40 28,243 28,129 28,129
Brisbane San Mateo -0.34 4,678 4,662 4,662
Burlingame San Mateo 2.76 31,568 32,438 32,438
Colma San Mateo -0.35 1,410 1,405 1,405
Daly City San Mateo -0.31 102,215 101,898 101,898
East Palo Alto San Mateo 1.08 29,148 29,462 29,462
Foster City San Mateo -0.56 32,547 32,364 32,364
Half Moon Bay San Mateo 0.86 11,309 11,406 11,406
Hillsborough San Mateo -0.46 11,301 11,249 11,249
Menlo Park San Mateo 1.41 33,190 33,657 33,785
Millbrae San Mateo -0.47 23,171 23,062 23,062
Pacifica San Mateo -0.46 37,241 37,068 37,073
Portola Valley San Mateo -0.07 4,328 4,325 4,325
Redwood City San Mateo -0.37 82,109 81,809 81,809
San Bruno San Mateo -0.37 42,567 42,411 42,411
San Carlos San Mateo -0.38 29,362 29,249 29,249
San Mateo San Mateo -0.33 104,361 104,020 104,020
South San Francisco San Mateo -0.29 65,431 65,239 65,239 Woodside San Mateo 0.35 5,206 5,224 5,224
Unincorporated San Mateo 0.02 61,874 61,886 61,886
Incorporated San Mateo -0.03 686,397 686,163 686,296
County Total San Mateo -0.03 748,271 748,049 748,182
Buellton Santa Barbara 5.44 5,077 5,353 5,353
Carpinteria Santa Barbara -1.02 12,742 12,612 12,612
Goleta Santa Barbara -0.97 32,725 32,409 32,409
Guadalupe Santa Barbara -0.83 8,721 8,649 8,649
Lompoc Santa Barbara -1.06 40,416 39,987 43,073
Santa Barbara Santa Barbara -0.78 85,723 85,055 85,083
Santa Maria Santa Barbara 1.51 111,356 113,041 113,041
Solvang Santa Barbara -1.04 5,680 5,621 5,621
Unincorporated Santa Barbara -0.64 137,059 136,175 139,133 Incorporated Santa Barbara 0.09 302,440 302,727 305,841 County Total Santa Barbara -0.14 439,499 438,902 444,974 Campbell Santa Clara -0.15 43,262 43,195 43,195
Cupertino Santa Clara -0.33 59,962 59,765 59,765
Gilroy Santa Clara -0.19 62,183 62,064 62,193
Los Altos Santa Clara -0.16 31,972 31,921 31,921
Los Altos Hills Santa Clara 0.56 8,604 8,652 8,652
Los Gatos Santa Clara -0.44 33,440 33,293 33,293
Milpitas Santa Clara 0.35 81,821 82,107 82,107
Monte Sereno Santa Clara 0.00 3,642 3,642 3,642
Morgan Hill Santa Clara 0.37 46,901 47,074 47,074
Mountain View Santa Clara 1.83 86,944 88,533 88,533
Palo Alto Santa Clara 0.12 68,888 68,974 69,004
San Jose Santa Clara -0.29 983,264 980,434 980,434
Santa Clara Santa Clara 2.93 134,088 138,011 138,011
Saratoga Santa Clara 0.03 31,253 31,261 31,261
Sunnyvale Santa Clara 1.21 159,955 161,884 161,884
Unincorporated Santa Clara -0.22 90,972 90,768 91,499
Incorporated Santa Clara 0.25 1,836,179 1,840,810 1,840,969 County Total Santa Clara 0.23 1,927,151 1,931,578 1,932,468

City County Percent Change 25-26 Population Minus Exclusions 1-1-25 Population Minus Exclusions 1-1-26 Total Population 1-1-26 Capitola Santa Cruz -0.29 9,697 9,669 9,669
Santa Cruz Santa Cruz 0.10 62,999 63,065 63,065
Scotts Valley Santa Cruz -1.03 11,699 11,578 11,578
Watsonville Santa Cruz -0.73 50,826 50,454 50,454
Unincorporated Santa Cruz -0.92 127,415 126,242 126,303 Incorporated Santa Cruz -0.34 135,221 134,766 134,766
County Total Santa Cruz -0.62 262,636 261,008 261,069
Anderson Shasta -0.28 11,081 11,050 11,050
Redding Shasta 0.06 94,119 94,173 94,294
Shasta Lake Shasta -0.42 10,238 10,195 10,195
Unincorporated Shasta -0.46 66,651 66,346 66,395
Incorporated Shasta -0.02 115,438 115,418 115,539
County Total Shasta -0.18 182,089 181,764 181,934
Loyalton Sierra -0.92 763 756 756
Unincorporated Sierra -0.29 2,404 2,397 2,397
Incorporated Sierra -0.92 763 756 756
County Total Sierra -0.44 3,167 3,153 3,153
Dorris Siskiyou -0.49 820 816 816
Dunsmuir Siskiyou -0.56 1,621 1,612 1,612
Etna Siskiyou -0.46 658 655 655
Fort Jones Siskiyou -0.60 663 659 659
Montague Siskiyou -0.51 1,179 1,173 1,173
Mount Shasta Siskiyou -0.48 3,145 3,130 3,130
Tulelake Siskiyou -0.58 859 854 854
Weed Siskiyou -0.41 2,704 2,693 2,693
Yreka Siskiyou -0.75 7,767 7,709 7,709
Unincorporated Siskiyou -0.12 23,832 23,803 23,852
Incorporated Siskiyou -0.59 19,416 19,301 19,301
County Total Siskiyou -0.33 43,248 43,104 43,153
Benicia Solano -0.92 26,315 26,074 26,074
Dixon Solano 0.92 20,380 20,567 20,567
Fairfield Solano -0.51 117,455 116,858 121,389
Rio Vista Solano -0.36 10,382 10,345 10,345
Suisun City Solano 1.07 29,405 29,720 29,720
Vacaville Solano -0.73 97,944 97,229 103,195
Vallejo Solano -0.36 123,140 122,702 122,702
Unincorporated Solano -0.56 17,401 17,304 18,058
Incorporated Solano -0.36 425,021 423,495 433,992
County Total Solano -0.37 442,422 440,799 452,050
Cloverdale Sonoma -0.11 8,729 8,719 8,719
Cotati Sonoma -0.83 7,325 7,264 7,264
Healdsburg Sonoma 0.44 11,156 11,205 11,205
Petaluma Sonoma -0.40 59,395 59,160 59,160
Rohnert Park Sonoma -0.29 44,318 44,191 44,191
Santa Rosa Sonoma 0.57 178,786 179,798 179,798
Sebastopol Sonoma -0.77 7,407 7,350 7,350
Sonoma Sonoma -0.44 10,575 10,528 10,528
Windsor Sonoma -0.59 25,650 25,498 25,498
Unincorporated Sonoma -0.86 130,607 129,484 130,309
Incorporated Sonoma 0.11 353,341 353,713 353,713
County Total Sonoma -0.16 483,948 483,197 484,022
Ceres Stanislaus -0.49 49,318 49,075 49,075
Hughson Stanislaus 2.60 8,046 8,255 8,255
Modesto Stanislaus -0.22 220,526 220,048 220,048
Newman Stanislaus -0.64 12,442 12,362 12,362
Oakdale Stanislaus 0.52 23,367 23,489 23,489
Patterson Stanislaus 1.06 26,108 26,386 26,386
Riverbank Stanislaus 1.50 26,200 26,594 26,594
Turlock Stanislaus -0.19 72,727 72,592 72,592
Waterford Stanislaus -0.18 9,278 9,261 9,261
Unincorporated Stanislaus -1.03 110,231 109,097 109,097 Incorporated Stanislaus 0.01 448,012 448,062 448,062
County Total Stanislaus -0.19 558,243 557,159 557,159
Live Oak Sutter 0.10 9,745 9,755 9,755
Yuba City Sutter 0.52 71,205 71,572 71,572
Unincorporated Sutter 0.16 20,320 20,352 20,352
Incorporated Sutter 0.47 80,950 81,327 81,327
County Total Sutter 0.40 101,270 101,679 101,679
Corning Tehama -0.32 8,205 8,179 8,179
Red Bluff Tehama -0.04 14,428 14,422 14,422
Tehama Tehama -0.47 425 423 423
Unincorporated Tehama -0.38 41,754 41,596 41,740
Incorporated Tehama -0.15 23,058 23,024 23,024
County Total Tehama -0.30 64,812 64,620 64,764
Unincorporated Trinity -0.29 15,831 15,785 15,844
County Total Trinity -0.29 15,831 15,785 15,844
Dinuba Tulare 1.59 26,149 26,566 26,566
Exeter Tulare -0.17 10,305 10,287 10,287
Farmersville Tulare -0.65 10,406 10,338 10,338
Lindsay Tulare -0.87 12,823 12,712 12,712
Porterville Tulare -0.26 63,732 63,565 63,719
Tulare Tulare 0.61 72,495 72,936 72,936
Visalia Tulare 0.21 147,735 148,046 148,302
Woodlake Tulare 1.62 8,038 8,168 8,168
Unincorporated Tulare -0.08 136,645 136,536 136,582
Incorporated Tulare 0.27 351,683 352,618 353,028
County Total Tulare 0.17 488,328 489,154 489,610
Sonora Tuolumne 0.51 5,253 5,280 5,280
Unincorporated Tuolumne -0.27 46,712 46,587 48,953
Incorporated Tuolumne 0.51 5,253 5,280 5,280
County Total Tuolumne -0.19 51,965 51,867 54,233
Camarillo Ventura -0.30 68,973 68,764 68,764
Fillmore Ventura -0.78 17,125 16,992 16,992
Moorpark Ventura -1.19 34,573 34,161 34,161
Ojai Ventura -1.03 7,579 7,501 7,501
Oxnard Ventura -0.38 199,319 198,557 198,557
Port Hueneme Ventura -1.18 18,881 18,659 21,103
San Buenaventura (Ventura) Ventura -0.24 108,270 108,011 108,061 Santa Paula Ventura 0.75 31,738 31,976 31,976
Simi Valley Ventura -1.00 124,923 123,672 123,842
Thousand Oaks Ventura -1.14 122,688 121,286 121,286
Unincorporated Ventura -1.21 90,904 89,807 92,063
Incorporated Ventura -0.61 734,069 729,579 732,243
County Total Ventura -0.68 824,973 819,386 824,306
Davis Yolo 0.44 65,712 66,002 66,002
West Sacramento Yolo 0.89 55,376 55,871 55,871
Winters Yolo 0.26 8,007 8,028 8,028
Woodland Yolo -0.60 61,693 61,324 61,324
Unincorporated Yolo -0.25 34,766 34,679 34,679

City County Percent Change 25-26 Population Minus Exclusions 1-1-25 Population Minus Exclusions 1-1-26 Total Population 1-1-26 Incorporated Yolo 0.23 190,788 191,225 191,225
County Total Yolo 0.16 225,554 225,904 225,904
Marysville Yuba -0.40 12,730 12,679 12,679
Wheatland Yuba 2.32 4,046 4,140 4,140
Unincorporated Yuba 2.26 67,345 68,870 70,873
Incorporated Yuba 0.26 16,776 16,819 16,819
County Total Yuba 1.86 84,121 85,689 87,692
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.

Agendas Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works Department
DATE: June 9, 2026
FROM: Rebecca White, Administrative Assistant
SUBJECT: Consideration and Adoption of a Resolution Authorizing: 1) Amendment No. 2 to St. Helena Contract FY2025-032 with Water Quality & Treatment Solutions, Inc (WQTS) for On-Call Water Quality Technical Support, Increasing the Contract Amount by $100,000 for a Total Contract Amount Not-To-Exceed $174,475; and 2) Extension of the Contract Term Through June 30, 2027.

RECOMMENDED
ACTION:

Approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

City Council previously approved Amendment No. 1 to St. Helena Contract FY2025-032 on August 26, 2025, authorizing a contract increase in the amount of $50,000.

STATEMENT OF THE
PURPOSE:

To increase the contract amount by $100,000, for a total contract amount not-to-exceed $174,475, and extend the contract term through June 30, 2027.

FINANCIAL IMPACT: The financial impact is $100,000 provided through GL 561-50-00- 21-30, with $25,000 funded from the remaining FY 2025-26 budget balance and $75,000 funded from the proposed FY 2026- 27 budget from the same account.

CEQA DETERMINATION: Not a CEQA Project (CEQA Guidelines §15378) BACKGROUND:

In December 2024, the City entered into Contract FY2025-032 with WQTS in the amount of $24,475 to assist with water quality challenges in the City's drinking water system, including discolored water events. In August 2025, the City and WQTS agreed to increase the amount of the contract by $50,000, with City Council approval, as part of the City's continued effort to ensure timely responses to water quality issues, to identify and implement mitigation measures for discolored water, and provide ongoing staff support. With assistance from WQTS, the City has implemented changes at the Water Treatment Plant, Stonebridge Wells, and throughout the distribution system. Some of these changes include new treatment processes at the water treatment plant to reduce discolored water events, the introduction of a pilot program using ferric to minimize organics in the water which can in part cause HAA exceedances, the

installation of new testing sites throughout the distribution system, and technical support for upcoming capital improvement projects, such as the Tank 2 Rehab Project, which is anticipated to further improve the City's drinking water quality.

DISCUSSION:

WQTS has proven to be a collaborative asset to the City and its staff. While considerable changes and improvements have taken place with the assistance from the water quality experts at WQTS, the City still faces considerable challenges in its pursuit of providing a reliable quality of water to its customers.

With this in mind, City staff is seeking to increase and extend the contract amount and term with WQTS by $100,000 through June 30, 2027. Funding for the amendment will be provided through GL 561-50-00-21-30, with $25,000 funded from the remaining FY 2025-26 budget balance and $75,000 funded from the proposed FY 2026-27 budget for the same account. The additional budget and extended term will allow City staff to continue working with experts wellversed in water quality and treatment to address ongoing operational challenges, implement system improvements, and support the City's long-term water quality goals.

ENVIRONMENTAL REVIEW:

None.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 5: Enhance Quality of Life
Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other ATTACHMENTS:

1. Resolution - WQTS Amend 2

CITY OF ST. HELENA
RESOLUTION NO. 2026-__
A RESOLUTION AUTHORIZING: 1) AMENDMENT NO. 2 TO ST.

HELENA CONTRACT FY2025-032 WITH WATER QUALITY &

TREATMENT SOLUTIONS, INC (WQTS) FOR ON-CALL WATER

QUALITY TECHNICAL SUPPORT, INCREASING THE CONTRACT
AMOUNT BY $100,000 FOR A TOTAL CONTRACT AMOUNT NOTTO-EXCEED $174, 475; AND 2) EXTENSION OF THE CONTRACT TERM THROUGH JUNE 30, 2027.

RECITALS
A. The City entered into Contract FY2025-032 with WQTS in December 2024 in the amount of $24,475 to provide technical assistance related to water quality challenges within the City’s drinking water system; and
B. In August 2025 the City Council approved Amendment No. 1 to Contract FY2025- 032, increasing the contract amount by $50,000 for a total contract amount not-to-exceed $74,476; and
C. WQTS has provided technical expertise and support to the City, assisting with operational improvements at the Water Treatment Plant, Stonebridge Wells, and throughout the water distribution system; and
D. Although the City has made significant progress in addressing water quality concerns with assistance from WQTS, ongoing water quality challenges remain and continued technical support is necessary to further improve the reliability and quality of the City’s drinking water; and
E. City staff has determined an increase of $100,000 to the contract amount and an extension of the contract term through June 30, 2027, are necessary to provide continued technical support and implementation assistance related to water quality improvements.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorizes the City Manager to execute Amendment No. 2 to Contract FY2025-032, increasing the contract amount by $100,000, for a total contract

amount not-to-exceed $174, 475, and extending the contract term through June 30, 2027.

2. Funding is as follows:

Funding Source Fiscal
Year
Amount Purpose
GL 561-5000-2130
(remaining available
balance)
FY 2025-26 $25,000 Fund water quality
technical support
through June 30, 2026
GL 561-5000-2130
(proposed budget
appropriation of
$156,000)
FY 2026-27 $75,000 Fund water quality
technical support
services during FY
2026-27
Total Contract
Increase
$100,000
Approved at a Regular Meeting of the St. Helena City Council on June 9, 2026, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Diaz:

Council Member Spadarotto:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk

Agendas Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works Department
DATE: June 9, 2026
FROM: Bruce Zaeni, Project Manager
SUBJECT: Consideration and proposed adoption of a Resolution approving the project plans for Capital Improvement Project CIP No. W-109, the Bell Canyon Intake Tower and Valve House Project.

RECOMMENDED
ACTION:

Approve the Resolution

PREVIOUS COUNCIL
ACTION:
6/27/17 - Reso 2017-090 authorizing Professional Services Agreement (PSA) with GEI for CIP No. W-109.
8/14/18 - Reso 2018-107 authorizing Amendment 1 to the PSA with GEI to add CIP No. W-85 to the project.
6/13/23 - CIP Project No. W-109 and W-85 are included in the adopted 5-Year Capital Improvement Program (FY2023-24 to FY 2027-28).
6/11/24 - Reso 2024-089 authorizing PSA with Mead & Hunt to provide engineering design needed to complete Bell Canyon Reservoir Intake Tower and Valve House Replacement.

STATEMENT OF THE
PURPOSE:

The purpose of this action is to approve the scope and design of CIP project W-109, Bell Canyon Intake Tower and Valve House Project, in accordance with the municipal code in preparation for advertisement for bidding.

FINANCIAL IMPACT: Funding for this proposed agreement is available within the FY2026-27 Capital Improvement Program for Project CIP No. W109 and funded by the water bond.

CEQA DETERMINATION: CEQA to Be Completed Prior to Project Approval BACKGROUND:

Bell Canyon Reservoir is a man-made water supply reservoir serving the City of St. Helena.

The reservoir, which was constructed during 1958 and 1959, has a storage capacity of approximately 2,500 acre-feet and serves as one of the City's main sources of potable water.

The reservoir is impounded by a 500-foot long, 95-foot high embankment dam with a crest width of 20 feet and a crest elevation of 430 feet. A spillway with a crest elevation of 422 feet is

located approximately one-quarter mile west of the embankment dam and discharges into the west fork of Bell Creek.

The freestanding intake tower is located at the upstream toe of the embankment to service two parallel outlet pipes in a common concrete encasement. One pipe is a 42-inch-diameter lowlevel outlet sluice pipe that passes through the base of the dam to a valve house, where it discharges into Bell Creek. The other pipe is a 24-inch-diameter water supply intake for the nearby Louis Stralla Water Treatment Plant (LSWTP); this pipe also passes through the base of the dam parallel to the 42-inch outlet. The 24-inch pipeline bifurcates at the downstream valve control house to provide minimum bypass flows into Bell Creek.

The intake tower has been in service for over 65 years and has reached the end of its service life. The intake tower as originally designed and constructed does not meet current seismic requirements. The City was directed on February 1, 2016, by the California Department of Water Resources (DWR), the California Division of Safety of Dams (DSOD) to evaluate the adequacy of the outlet tower for static and seismic loads by October 1, 2016. As a result of further review during 2016, the City stated in their January 17, 2017, Request for Proposals that the tower had deteriorated and did not meet current seismic standards.

Constructed along with the Bell Canyon Dam intake tower, the main outlets through the dam have also been in service for over 65 years and the downstream outlet system now requires an updated analysis and modifications due to corrosion and pitting of the downstream outlet piping. Based on past assessments, the existing outlet system no longer has an adequate factor of safety. In addition, the emergency reservoir discharge cone valve (Rotovalve) and foundation require replacement due to vibration issues during discharge. The Rotovalve is not recommended for high flow releases during emergency releases and does not dissipate the hydraulic energy required.

The preparation of construction documents has been advanced to a 90% design by Mead and Hunt and is being reviewed by the DSOD. The consultants will finalize plans after receipt of comments and will prepare the construction bid set for a potential public bidding in mid to late summer.

DISCUSSION:

Due to the age and condition of this facility and the fact that the tower has deteriorated and does not meet the current seismic standards, this project must be completed as soon as practicable. The construction documents are being finalized, and the next step is to advertise the plans and specifications for public bids.

ENVIRONMENTAL REVIEW:

CEQA to Be Completed Prior to Project Approval
GOAL:

Goal 2: Improve Infrastructure & Further Environmental SustainabilityGoal 3: Pursue Water Security & Sustainable Management of Water ResourcesGoal 8: Implement Capital

Improvement Plans (CIP) Projects Miscellaneous/Other
ATTACHMENTS:

1. Resolution - RFB for BC Intake Twr

2. CIP data sheet

3. Titlesheet_G-001_20260116

CITY OF ST. HELENA
RESOLUTION NO. 2026-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ST. HELENA APPROVING

THE PROJECT PLANS AND SPECIFICATIONS FOR CAPITAL IMPROVEMENT PROJECT CIP NO. W-109, BELL CANYON INTAKE TOWER AND VALVE HOUSE

PROJECT, AND AUTHORIZING STAFF TO ADVERTISE FOR BIDS

RECITALS
WHEREAS, the City of St. Helena owns and operates the Bell Canyon Reservoir, a critical component of the City’s potable water supply system, constructed in 1958–1959 with a capacity of approximately 2,500 acre-feet; and
WHEREAS, the Bell Canyon intake tower and outlet works have been in service for over 65 years and have reached the end of their useful life, require rehabilitation, and do not meet current seismic standards; and
WHEREAS, the California Department of Water Resources Division of Safety of Dams directed the City to evaluate the structural and seismic adequacy of the intake tower and outlet system; and
WHEREAS, engineering evaluations have determined that rehabilitation and replacement improvements to the intake tower, outlet piping, and valve house are necessary to maintain safe and reliable operation of the City’s water supply infrastructure; and
WHEREAS, Capital Improvement Project No. W-109, the Bell Canyon Intake Tower and Valve House Project, has been included in the City’s adopted Capital Improvement Program; and
WHEREAS, construction documents for the project have been advanced and are nearing completion, and the next step is to advertise the project for competitive public bidding; and
WHEREAS, funding for this project is included in the Fiscal Year 2026–2027 Capital Improvement Program and is supported by water bond funding; and WHEREAS, environmental review pursuant to the California Environmental Quality Act (CEQA) is currently underway and expected to be completed shortly; and

WHEREAS, approval of the project plans and authorization to advertise for bids will allow the City to proceed in a timely manner with necessary infrastructure improvements that support water supply reliability and public safety.

RESOLUTION
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Helena as follows:
• The City Council hereby approves the plans and specifications for Capital Improvement Project No. W-109, the Bell Canyon Intake Tower and Valve House Project.
• The City Council authorizes City staff to advertise the project for public bids in accordance with applicable laws and City procedures.
• The City Council finds that the project is necessary to maintain the safety, reliability, and regulatory compliance of the City’s water supply infrastructure. • The City Council directs staff to proceed with the project in a timely manner following completion of environmental review and receipt of bids.

Approved at a Regular Meeting of the St. Helena City Council on June 9, 2026, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Diaz:

APPROVED: ATTEST:
__________________ ______________________
Paul Dohring, Mayor Andrew Bradley, City Clerk

G-001

COVER SHEET
----
----
----
X:\1950000\240266.01\TECH\CAD\G-001 COVER SHEET .DWG
2/20/2026 1:01:57 PM
NOT FOR CONSTRUCTION CITY OF ST. HELENA BELL CANYON INTAKE TOWER AND VALVE HOUSE 1950000-240266.01
01/16/2026

BELL CANYON RESERVOIR
ST. HELENA, CA 94574

SHEET CONTENTS

DO NOT SCALE DRAWINGS
M&H NO.:

DATE:

DESIGNED BY:

DRAWN BY:

CHECKED BY:

ISSUED
SHEET NO.

Mead and Hunt, Inc.
© Copyright 2026 Mead & Hunt, Inc.

This document, or any portion thereof, shall
not be duplicated, disclosed, or used on any
other project or extension of this project
except by written agreement with Mead &
Hunt, Inc. Mead & Hunt shall not be
responsible for any unauthorized use of, or
alteration to these documents.
180 Promenade Circle,
Suite 240
Sacramento, CA 95834
phone: 916-971-3961
meadhunt.com
CITY OF ST. HELENA
1480 MAIN STREET
ST. HELENA, CA 94574
90% DESIGN SUBMITTAL

STATE MAP LOCATION MAP
CITY OF ST. HELENA

BELL CANYON INTAKE TOWER AND VALVE HOUSE

BELL CANYON RESERVOIR
ST. HELENA, CA 94574

NAPA COUNTY
90% SUBMITTAL
01/16/2026

PROJECT

LOCATION
NAPA COUNTY USGS TOPO 1:24,000 DATED 1993
SITE

SANITARIUM ROAD

SILVERADO TRAIL
HWY 128

DEER PARK ROAD

CRYSTAL SPRINGS ROAD

PROJECT CONTACTS
NAME ORGANIZATION ROLE PHONE NO.

JOSEPH LEACH CITY OF ST. HELENA DIRECTOR OF PUBLIC WORKS ASSISTANT

DIRECTOR OF PUBLIC WORKS
(707) 968-2658

CHRIS HIRSCHMANN

TODD PETRIK

STEPHEN SULLIVAN

THOMAS DARLINGTON

ROBERT THAYER
MEAD & HUNT, INC.

PROJECT MANAGER

STRUCTURAL ENGINEER OF RECORD

CIVIL ENGINEER OF RECORD

MECHANICAL ENGINEER OF RECORD

ELECTRICAL ENGINEER OF RECORD
(916) 971-3961

ELIJAH DAVIDIAN TODD
GORDON

ENVIRONMENTAL SCIENCE

ASSOCIATES (ESA)

PROJECT MANAGER

CEQA LEAD
(415) 962-8408

ALEX LIGHT

SCOTT YEHL GEI PROJECT MANAGERGEOTECHNICAL LEAD
(501) 350-2900
Sheet List Table

DRAWING
NUMBER
Sheet
Number Sheet Title
G-001 COVER SHEET
G-002 SYMBOLS AND GENERAL NOTES
G-041 SITE AND SURVEY CONTROL PLAN
C-100 OVERALL SITE PLAN
C-101 SITE ACCESS AND STAGING AREA PLAN
C-102 BYPASS PIPING PLAN
C-141 ENLARGED SITE PLAN
C-201 DOWNSTREAM CHANNEL PLAN AND PROFILE
C-300 DOWNSTREAM CHANNEL SECTIONS
D-100 INTAKE TOWER DEMOLITION PLAN AND SECTIONS
D-101 INTAKE TOWER DEMOLITION DETAILS
D-102 VALVE HOUSE DEMOLITION PLAN AND SECTIONS
S-001 STRUCTURAL NOTES 1
S-002 SPECIAL INSPECTIONS NOTES AND SCHEDULE
S-002A STRUCTURAL NOTES AND TYPICAL DETAILS
S-003 STRUCTURAL TYPICAL DETAILS 1
S-005 STRUCTURAL TYPICAL DETAILS 3
ST-100 INTAKE TOWER RISER REPLACEMENT PLANS AND ELEVATIONS ST-101 INTAKE TOWER RISER REPLACEMENT SECTIONS
ST-500 INTAKE TOWER RISER CONNECTION DETAILS
ST-501 INTAKE TOWER DETAILS 1
ST-502 INTAKE TOWER PLATFORM DETAILS
SV-131 STRUCTURAL VALVE HOUSE PLAN
SV-500 VALVE HOUSE FOUNDATION DETAILS
MT-401 INTAKE TOWER MECHANICAL PLAN AND SECTIONS
MT-511 INTAKE TOWER MECHANICAL DETAILS
MV-131 VALVE HOUSE PLAN
MV-401 VALVE HOUSE SECTIONS
MV-511 VALVE HOUSE DETAILS
MV-512 MECHANICAL DETAILS
E-001 ELECTRICAL NOTES
E-601 ELECTRICAL PLAN VIEW DEMO
E-602 ELECTRICAL PLAN VIEW
E-611 ELECTRICAL SINGLE LINE & SCHEDULES
E-621 RTU PANEL EXTERIOR
E-622 RTU INTERIOR LAYOUT
E-623 RTU BILL OF MATERIALS
E-624 POWER DISTRIBUTION SCHEMATIC
E-625 PLC CHASSIS DIAGRAM
E-626 NETWORK DIAGRAM
E-627 PLC ONBOARD INPUT MODULE
E-628 PLC ONBOARD OUTPUT MODULE
E-629 PLC ANALOG INPUT MODULE
E-630 PLC ANALOG OUTPUT MODULE
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
25 26
27 28
29 30
31 32
33 34
35 36
37 38
39 40
41 42
43 44
23 ST-503 INTAKE TOWER PLATFORM DETAILS
ST-505 CONCRETE CONFINEMENT FRAME
24 44
45 ST-504 INTAKE TOWER MISC DETAILS
46 GURINDERBIR SOOCH HATCH FINITE ELEMENT ANALYSIS CONSULTANT (289) 271-4033

Agendas Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works Department
DATE: June 9, 2026
FROM: Bruce Zaeni, Project Manager
SUBJECT: By minute action, authorize issuance of a Request For Proposals for Construction Management Services related to the Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109.

RECOMMENDED
ACTION:

Approval

PREVIOUS COUNCIL
ACTION: Resolution 2024-089 authorizing PSA with Mead & Hunt to provide engineering design needed to complete the Bell Canyon Reservoir Intake Tower and Valve House Replacement.

STATEMENT OF THE
PURPOSE:

Authorize issuance of a Request For Proposals for Construction Management Services related to the Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109.

FINANCIAL IMPACT: Funding for this proposed agreement is available within the FY2026-27 Capital Improvement Program for Project CIP No. W109 and funded by the water bond.

CEQA DETERMINATION: CEQA to Be Completed Prior to Project Approval BACKGROUND:

Bell Canyon Reservoir is a man-made water supply reservoir serving the City of St. Helena.

The reservoir, which was constructed during 1958 and 1959, has a storage capacity of approximately 2,500 acre-feet and serves as one of the City's main sources of potable water.

The reservoir is impounded by a 500-foot long, 95-foot high embankment dam with a crest width of 20 feet and a crest elevation of 430 feet. A spillway with a crest elevation of 422 feet is located approximately one-quarter mile west of the embankment dam and discharges into the west fork of Bell Creek.

The freestanding intake tower is located at the upstream toe of the embankment to service two parallel outlet pipes in a common concrete encasement. One pipe is a 42-inch-diameter lowPage 72 of 195 level outlet sluice pipe that passes through the base of the dam to a valve house, where it discharges into Bell Creek. The other pipe is a 24-inch-diameter water supply intake for the nearby Louis Stralla Water Treatment Plant (LSWTP); this pipe also passes through the base of the dam parallel to the 42-inch outlet. The 24-inch pipeline bifurcates at the downstream valve control house to provide minimum bypass flows into Bell Creek.

The intake tower has been in service for over 65 years and has reached the end of its service life. The intake tower as originally designed and constructed does not meet current seismic requirements. The City was directed on February 1, 2016, by the California Department of Water Resources (DWR), the California Division of Safety of Dams (DSOD) to evaluate the adequacy of the outlet tower for static and seismic loads by October 1, 2016. As a result of further review during 2016, the City stated in their January 17, 2017, Request for Proposals that the tower had deteriorated and did not meet current seismic standards.

Constructed along with the Bell Canyon Dam intake tower, the main outlets through the dam have also been in service for over 65 years and the downstream outlet system now requires an updated analysis and modifications due to corrosion and pitting of the downstream outlet piping. Based on past assessments, the existing outlet system no longer has an adequate factor of safety. In addition, the emergency reservoir discharge cone valve (Rotovalve) and foundation require replacement due to vibration issues during discharge. The Rotovalve is not recommended for high flow releases during emergency releases and does not dissipate the hydraulic energy required.

The preparation of construction documents has been advanced to a 90% design by Mead and Hunt and is being reviewed by the DSOD. The consultants will finalize plans after receipt of comments and will prepare the construction bid set for a potential public bidding in mid to late summer.

DISCUSSION:

This project includes a very complex scope of work that will require the expertise of various technical disciplines including civil, structural, hydraulic, mechanical, and electrical design, as well as working with DSOD for compliance, and providing project management. The city does not have the specialized resources and personnel in-house to take on these services during the construction phase of the project and therefore, the staff have prepared a Request for Proposals to be able to engage a professional construction management firm to conduct the day-to-day operational needs of this critical and complex project. Under the proposed scope of work, the consultants will be asked to provide the following services:
• Constructibility Review and Analysis
• Construction Cost Estimate Review
• Construction Schedule Review
• Construction Management
• Construction Inspection

ENVIRONMENTAL REVIEW:

The CEQA review process is currently underway and a draft administrative report is being circulated.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental SustainabilityGoal 3: Pursue Water Security & Sustainable Management of Water ResourcesGoal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other
ATTACHMENTS:

1. Bell Canyon Intake Tower_CM_RFP_Draft2

CITY OF ST. HELENA

PUBLIC WORKS DEPARTMENT
SEEKS
PROPOSALS FOR PROFESSIONAL SERVICES FOR:

BELL CANYON INTAKE TOWER AND VALVE HOUSE

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
DATE ISSUED: June 10, 2026
DATE DUE: July 6, 2026, PRIOR TO 3:00 PM (PST)
FOR QUESTIONS, PLEASE CONTACT BRUCE ZAENI, P.E. BY EMAIL AT [email protected] The City is only accepting proposals electronically via email to [email protected] in the form of two PDF files under 20MB combined. Only emails received prior to due date listed above will be considered responsive to this request for proposals. Submissions after the due date/time, or to incorrect email addresses shall be considered non-responsive and shall not be reviewed.

CITY OF ST. HELENA | REQUEST FOR PROPOSALS | PROFESSIONAL SERVICES

BELL CANYON INTAKE TOWER AND VALVE HOUSE

CONSTRUCTION MANAGEMENT AND ISPECTION SERVICES
PAGE 2

TABLE OF CONTENTS
I. Contents
II. INTRODUCTION .....................................................................................................................................3 III. GENERAL INFORMATION......................................................................................................................3 IV. QUALIFICATIONS...................................................................................................................................3 V. SCOPE OF WORK..................................................................................................................................3 VI. SCHEDULE..............................................................................................................................................9 VII. PROPOSAL SUBMISSION REQUIREMENTS AND FORMAT....................................................................8 VIII. SELECTION PROCESS ............................................................................................................................9 IX. PROPOSAL TERMS AND CONDITIONS.................................................................................................9 APPENDIX A: City’s Professional Service Agreement
APPENDIX B: Plans, Specifications and Estimate (90% progress edition)

CITY OF ST. HELENA | REQUEST FOR PROPOSALS | PROFESSIONAL SERVICES

BELL CANYON INTAKE TOWER AND VALVE HOUSE

CONSTRUCTION MANAGEMENT AND ISPECTION SERVICES
PAGE 3
II. INTRODUCTION
The City of St. Helena (“City”) is requesting proposals from qualified professional services firms (“Consultant”) to provide construction inspection and management services for a complex project including a large reservoir, marine structures, large piping and valves, buildings, which will be subject to inspection by the Division of Safety of Dams of the California Department of Water Resources (DSOD). The firm must have successful performance record of working on large public works projects.

The proposed project is comprised of 5.3 acres that includes a portion of the exiting reservoir, replacement of the intake tower and modification of the valve house building including new valves, piping and the stream channel below the reservoir, as well as the access route.

III. GENERAL INFORMATION
The City of St. Helena, California is in the center of the world-famous Napa Valley wine growing region, 65 miles north of San Francisco. The area was settled in 1830s as part of General Vallejo’s land grant. The City of St. Helena was incorporated as a City on March 24, 1876, and reincorporated on May 14, 1889.

The City, from its inception, has served as a rural agricultural center. Over the years, with the growth and development of the wine industry, St. Helena has become an important business and banking center for the wine industry. The City also receives many visitors because of the wine industry and the area’s scenic qualities. The City’s goal is to maintain a small-town atmosphere and to provide high quality services to its citizens.

The official population of the City of St. Helena as of January 1, 2023, is 5,355 (CA Department of Finance). St. Helena is a full-service City and encompasses an area of four-square miles. The City’s General Fund Budget is approximately $15 million.

IV. QUALIFICATIONS
Demonstrated professional experience and in-depth knowledge of technical experience in performing work of a similar nature, experience working with public agencies, record of completing work on schedule, strength and stability of the firm, and assessments of client references. Consultant and sub-consultant must comply with all State of California professional license laws as well as City of St. Helena’s contract terms & conditions, business licensing and insurance requirements.

V. SCOPE OF WORK
The project will be managed by the City’s Public Works Department. The selected consultant team is expected to work closely with City staff and at staff’s direction, be prepared to provide information, data, or make presentations to City Council and to complete the project successfully on schedule and on the budget and protect the interests of the City.

The City also intends to retain the services of the project design firm, Mead & Hunt, for technical support services during the construction period.

CITY OF ST. HELENA | REQUEST FOR PROPOSALS | PROFESSIONAL SERVICES

BELL CANYON INTAKE TOWER AND VALVE HOUSE

CONSTRUCTION MANAGEMENT AND ISPECTION SERVICES
PAGE 4
The City encourages innovative and thoughtful proposals that demonstrate an understanding of the tasks outlined as well as other potential creative and forward-thinking ideas and tasks that may be beneficial.

The consultant shall provide all required labor, equipment, tools, and facilities necessary to complete the required work, including but not limited to the following:

1. WORK STATEMENT - It is anticipated that the Consultant will provide the following services (this list is not intended to be all-inclusive or limiting):
a. Constructability Review and Analysis
b. Construction Cost Estimate Review
c. Construction Schedule Review
d. Construction Management
e. Construction Inspection

2. REQUIREMENTS - Consultant activities shall at a minimum include the general tasks listed below. The Consultant may add or expand upon these tasks to present a comprehensive list of activities suitable for attaching to a contract as a scope of work.

I. PERSONNEL EXPERIENCE AND PERFORMANCE REQUIREMENTS
The City of St. Helena is seeking a highly qualified construction management firm, having proven records of successful performance working on large public works projects.

All personnel shall be knowledgeable of and comply with all applicable local state, and federal regulations; cooperate and consult with City staff during the contract; and perform other duties as may be required to ensure that the construction is being carried out in accordance with the project plans and specifications.

The Consultant must be able to provide personnel having the following qualifications and experience:
• Project Manager- California Registered Engineer responsible for contract administration and the oversight and supervision of consultant’s staff. • Resident Engineer- California Registered Engineer (may be the same person as the project manager).

CITY OF ST. HELENA | REQUEST FOR PROPOSALS | PROFESSIONAL SERVICES

BELL CANYON INTAKE TOWER AND VALVE HOUSE

CONSTRUCTION MANAGEMENT AND ISPECTION SERVICES
PAGE 5
• Construction Inspector(s)- Experience in projects similar in size, scope, and complexity. • Specialty Inspectors on-call and as needed.

The response to this RFQ should contain resumes and related information for the personnel indicated above.

It is desirable that the Construction Inspector(s) and the Resident Engineer have satisfactorily worked together as a team on municipal projects of similar scope, magnitude, and complexity.

II. MATERIALS AND SERVICES TO BE PROVIDED BY CONSULTANT • Consultant shall provide all necessary safety equipment required for its personnel to perform their work efficiently and safely.
• Consultant shall provide its staff with appropriate vehicles, cellular phones, smart levels, digital cameras, and other equipment suitable for the location and nature of work involved.

Anticipated scope of services for this project is provided below:

Task 1 – Pre-construction Services
• Review contract plans, specifications, permits, agreements, and environmental documents and provide recommendations needed (if any) to improve the contract documents and project execution.
• Perform analysis of the proposed design and provide the City with a written report covering the following topics:
• Risk mitigation
• Construction cost and time savings
• Life cycle cost reduction
• Structural and electrical design review
• Prepare project instructions and establish proposed contract administration and record keeping procedures to be used during construction for review and approval by the City. • Attend meeting with the City and design consultant to discuss design features. The intent of this meeting is to answer questions from the Construction Inspector, meet key staff, and review contract administration procedures.
• Prepare for and conduct a pre-construction conference with the Contractor awarded the construction contract.

CITY OF ST. HELENA | REQUEST FOR PROPOSALS | PROFESSIONAL SERVICES

BELL CANYON INTAKE TOWER AND VALVE HOUSE

CONSTRUCTION MANAGEMENT AND ISPECTION SERVICES
PAGE 6
Task 2 – Construction Management and Inspection Services This task may include project management, construction administration, project inspection, and scheduling and overseeing materials testing during construction. Services may include the following:

Project Coordination and Correspondence
• Serve as focal point for coordination among the contractor, the design engineer, the City, other agencies, and other parties.
• Receive all Contractor correspondence and prepare and transmit responses.

Coordinate with applicable parties, as required to develop responses. • Conduct weekly, or as necessary, construction contract coordination meetings with the Contractor. Take minutes and distribute it to parties designated in the project instructions. • Maintain contract files in a systematic and orderly manner, in accordance with City, state and federal requirements.

Schedule Management, Progress Meetings, and Reports
• Review Contractor’s planned critical path schedule for conformance with the specifications and for reasonableness of the sequence and duration of the activities. • Review work progress as compared to the planned schedule and notify Contractor of schedule slippage. Analyze schedules to determine impact of weather and change orders. Obtain from Contractor updates of construction schedule incorporating actual progress, weather delays, and change order impacts. Negotiate extensions due to change orders, weather, and other delays.
• Prepare and submit a monthly progress report to the City describing key issues, cost status, and schedule status.

Payment Recommendations
• Review Contractor’s initial schedule of values for reasonableness and ease of monitoring. • Review and approve monthly progress payment requests; negotiate differences over amount, and process payments through the City.

Submittals Management
• Receive, stamp, and log submittals and shop drawings, and review and approve/distribute for review as necessary.
• Monitor the review and return of submittals to Contractor. • Develop a submittal distribution list to identify parties responsible for review and acceptance.

CITY OF ST. HELENA | REQUEST FOR PROPOSALS | PROFESSIONAL SERVICES

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Requests for Information (RFI) Management
• Receive, process, and monitor requests for information from Contractor. • Prepare responses to RFI related to construction issues. • Transmit design related RFI’s to design engineer (if applicable) and copy City Project Manager.
• Conduct meetings with Contractor and other parties as needed to discuss and resolve RFI’s.

Changes and Claims Management
• Perform change order administration, including obtaining City approval of change order requests, issuing proposed change orders to Contractor, maintaining logs of proposed change orders, receiving change order quotations from Contractor, negotiating change order costs and time extension, processing final negotiated change orders, and incorporating approved change orders into progress payment breakdown. • Analyze additional compensation claims that are submitted during the construction period and prepare responses.
• Perform claims administration, including coordinating and monitoring claims response preparation, logging claims, and tracking status.

Construction Inspection Services
• Provide inspectors for day-to-day on-the-job inspection of work and ensure provisions of the contract documents are being fulfilled.
• Prepare daily inspection reports documenting observed construction activities. • Take progress photographs and bind and label them as project records in both hard copy and electronic format.
• Coordinate and conduct final inspection and prepare punch lists. • Assist with equipment testing and startup and other matters relating to construction of the project.
• Assist with monthly progress payment recommendations by making measurements of bid items on the project cost breakdown, checking the percent complete in the field, and assisting with Contractor meetings to resolve any differences in percent complete.

Quality Assurance Testing and Independent Assurance Testing • Schedule quality assurance materials sampling and testing to verify compliance of the work in conformance with the contract documents and maintain testing records. • Review test reports other than field samplings, as submitted by others to substantiate contract compliance.

CITY OF ST. HELENA | REQUEST FOR PROPOSALS | PROFESSIONAL SERVICES

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Task 3 – Post Construction Services
The post construction services task is part of the project closeout. This task will consolidate punch lists of remaining work and obtain record drawing information. Recommend final acceptance of the project; sign and facilitate the processing of the Inspection Completion Report. Consultant may be requested to conduct construction debrief meetings, and to suggest areas of improvement related to project delivery process of the construction phase.

PROPOSAL REQUIREMENTS
Proposals shall include:

1. Cover Letter summarizing the firm’s interest and understanding of the project.

2. Project Team qualifications with brief resumes of key staff.

3. Project Approach describing methods for assessment, cybersecurity review, and preliminary design.

4. Project Schedule showing project milestones and overall expected duration.

5. Relevant Experience with at least two similar small utility SCADA projects.

6. Fee Proposal (submitted separately as a PDF file and labeled as such) including task-based level of effort, costs and hourly rates.

The selected firm will be required to sign a Non-Disclosure Agreement before receiving detailed network maps to protect against release of sensitive water system information.

CITY OF ST. HELENA | REQUEST FOR PROPOSALS | PROFESSIONAL SERVICES

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VI. SCHEDULE
Responses to the RFP must be submitted to the City of St. Helena as outlined in this section.

Date Issued: June 10, 2026

Deadline for Questions: June 24, 2026
Date Due: July 6, 2026, PRIOR TO 3:00 PM (PT)
Submit proposal to: [email protected]

The schedule may be modified and/or extended if necessary.

VII. SELECTION PROCESS
The selected consultant will be asked to enter into a Professional Services Agreement with the City of St. Helena and comply with the insurance requirements set forth therein. The following criterion and weight shall apply to the selection process:

Qualifications of key personnel (30%)
Project understanding and approach (30%)
schedule and work plan (25%)
Related experience and references (15%)
California law requires selection of Architectural and Engineering (A&E) contract services based on demonstrated competence and professional qualifications. Negotiations shall begin with the most qualified consultant. Should negotiations not result in a price the City considers to be fair and reasonable, negotiations shall be formally terminated, and the City shall then undertake negotiations with the second most qualified consultant. If the negotiation with the second most qualified firm is not successful, negotiations shall be formally terminated, and the City shall then undertake negotiations with the third most qualified consultant, etc. until the price is determined to be fair and reasonable by the City. (California Government Code, Chapter 10, Sections 4525 through 4529.5.)
The City reserves the right to negotiate the final Scope of Services with the top-ranked firm before executing the Professional Services Agreement.

VIII. PROPOSAL TERMS AND CONDITIONS

EXAMINATION OF PROPOSAL MATERIALS
The submission of a proposal shall be deemed a representation and warranty by the proponent that investigated all aspects of the RFP, that it is aware of the applicable facts pertaining to the RFP process and its procedures and requirements, and that it has read and understands the RFP.

No request for modification of the provisions of the proposal shall be considered after its submission on the grounds that the proponent was not fully informed as to any fact or condition.

ADDENDA INTERPRETATIONS

CITY OF ST. HELENA | REQUEST FOR PROPOSALS | PROFESSIONAL SERVICES

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If it becomes necessary to revise any part of this RFP, a written addendum will be provided to each firm that requested to be added to the notification list and said addendum will be uploaded to the City website. The City of St. Helena is not bound by any oral representations, clarifications, or changes made in the RFP by the City or its agents, unless such clarifications or change is provided in written addendum from the City of St. Helena.

DESIGNATED CONTACT
For the purposes of this RFP, the Project Manager is designated as the contact person. Any questions concerning the scope of work and the selection process shall be directed to Bruce Zaeni, P.E. at [email protected]. Any and all questions and responses concerning this RFP will only be accepted in writing, via email.

Responses to questions will be posted on the City’s website, cityofsthelena.org/RFPs, and will become part of the RFP. It is the consultant’s responsibility to check the website for updates.

PUBLIC RECORDS
This RFP document and all submittals in response thereto are public records. Prospective consultants are cautioned not to include any material into the proposal that is strictly proprietary in nature.

PROPOSAL COSTS
All costs associated with the preparation of RFP submittals shall be borne solely by the respondent.

This RFP does not constitute any form of offer to contract.

RESERVATION OF RIGHTS
The City reserves the right, for any reason, to accept or reject any one or more proposals; to negotiate the terms and specifications of the proposal; to modify any part of the RFP; or issue a new RFP.

PRODUCT OWNERSHIP
Any documents resulting from the contract will be the property of the City.

PROFESSIONAL SERVICES AGREEMENT
All Proposers must identify in their proposal any terms and conditions of the sample Professional Service Agreement (Appendix A) that they wish to negotiate. Insurance is required as outlined in Section 7 of the sample agreement.

Agendas Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Admin
DATE: June 9, 2026
FROM: Mandy Kellogg, Director of Administrative Services SUBJECT: Consideration of a Resolution to Approve Proposed Loan Term Sheet for 40-unit Affordable Housing Development at 0 Fountain Street.

RECOMMENDED
ACTION:

Staff recommends approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

October 22, 2024 - Approval of Resolution 2024-150 committing $1,100,042 from the Affordable Housing Trust Fund to pay for development impact and water neutrality fees.

March 24, 2026 - Approval of Resolution 2026-036 committing $2.2 million from the Affordable Housing Trust Fund and/or Measure E Fund for the Fountain Street Development.

STATEMENT OF THE
PURPOSE:

The purpose is to authorize the City Manager to enter into a new loan agreement on behalf of the City consistent with the attached term sheet to provide total assistance in the amount of $3,300,042 for the development of a 40-unit affordable housing development at 0 Fountain Street.

FINANCIAL IMPACT: The total Financial Impact is $3,300,042 utilizing available funding and future revenue accruals in Fund 751 - Affordable Housing Trust Fund and Fund 752 - Measure E Fund.

CEQA DETERMINATION: Not a CEQA Project (CEQA Guidelines §15378) BACKGROUND:

On March 24, 2026, the City Council approved a request from Our Town St Helena and its development partner, Burbank Housing, to appropriate $2.2 million from the Affordable Housing Trust Fund and/or the Measure E Fund for the Fountain Street affordable housing development. The funds are to be provided in two disbursements; $1.5 million at construction financing closing and $700,000 at permanent loan closing. This follows a previous commitment from the City Council on October 22, 2024, to provide $1,100,042 from the Affordable Housing Trust Fund and/or Measure E Fund to pay for certain development impact fees and the water neutrality fee. (Note: this action also approved a waiver of certain development impact fees which the developer has declined.)

In anticipation of the development team’s upcoming tax credit financing application in July 2026, a term sheet was prepared to specify the proposed terms for the future City loan (Attachment No. 1).

DISCUSSION:

The attached term sheet (Attachment No. 1) outlines proposed loan terms for consideration along with a resolution that would authorize the City Manager to enter into a loan agreement with the developer consistent with the terms set forth in the term sheet. The borrower will be Fountain Street Apartments, L.P., a single-purpose limited partnership owned by codevelopers Burbank Housing and Our Town St. Helena, with a tax credit equity investor to be admitted as a limited partner at construction closing.

The term sheet proposes that the City would provide a permanent loan in the total amount of $3,300,042 for a 57-year term at 3 percent simple interest, further detailed below. • The 57-year term allows for a two-year construction window and a 55-year affordability covenant.
• Of the total, $2,600,042 would be disbursed at construction financing closing, with $1.5M of the sum being drawn by the owner, and $1,100,042 being retained by the City to pay the impact and water neutrality fees.
• The remaining $700K would be disbursed at permanent financing closing upon the developer’s fulfillment of conditions precedent, to be determined when loan documents are prepared.
• Repayment of the loan would occur through ‘residual receipts’, which are the remaining funds from the development’s net revenue after all necessary operating expenses, required reserves, debt service, and other permitted distributions have been paid, as described on the term sheet.
• The City loan may be subordinate to other loans, if required by other lenders or funders.

The proposed terms and loan structure would satisfy the requirements of the Tax Credit Allocation Committee, which will be reviewing and scoring the tax credit financing application that is due in July 2026. As part of the application, the developer will be required to submit a Council-approved resolution, as well as a letter from the City that describes the City’s commitment and loan terms.

The attached resolution approves the proposed loan terms and authorizes the City Manager to execute all necessary documents for this loan and provides authority to the City Manager to approve any non-substantive revisions, modifications, or clarifications, provided such changes do not materially alter the intent, scope, or financial terms approved by the City Council.

ENVIRONMENTAL REVIEW:

None.

GOAL:

Goal 5: Enhance Quality of Life
ATTACHMENTS:

1. Resolution - 0 Fountain Street Term Sheet-c1

2. 0 Fountain Street Term Sheet

CITY OF ST. HELENA
RESOLUTION NO. 2026-__
Resolution of the City Council of the City of St. Helena: (1) Approving the Attachment No. 1 Term Sheet; (2) Authorizing a loan to Fountain Street Apartments, L.P. in a total amount of $3,300,042 for the development of 0 Fountain Street consistent with the term sheet; and (3) Authorizing the City Manager to execute all necessary documents and take all necessary actions to make this loan.

RECITALS
A. Per SHMC Section 17.30.050, monies deposited in the City of St. Helena’s Affordable Housing Trust Funds (Funds 751 and 752) along with any interest earnings on such monies shall be used solely to increase and improve the supply of housing affordable to households of moderate-, low- and very low-income households; and B. All revenues from the Affordable Housing Trust Funds are restricted to programs and services for affordable and workforce housing, including activities to increase, improve and preserve the City of St. Helena’s supply of rental and for-sale housing for households earning up to 120% of area median income (AMI); and C. The 0 Fountain Street Affordable Housing Development (the “Development”), approved by the City of St. Helena (the “City”) on October 31, 2025, will provide thirtynine rental apartments for very low- and low-income households and one apartment for an on-site manager; and
D. In previous and separate actions, the City Council of the City of St Helena (the “City Council”) committed a total of $3,300,042 from the Affordable Housing Trust Funds to the Development for the purpose of providing a future loan; and E. The term sheet attached to this resolution proposes loan terms to be incorporated into the City of St. Helena’s loan documents for the project.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The City Council hereby approves a loan in the total principal amount of $3,300,042, consistent with previous City Council funding commitments to the

Development, from the Affordable Housing Trust Funds to Fountain Street Apartments, L.P., for the development of a 40-unit affordable housing development at 0 Fountain Street in accordance with the term sheet attached hereto as Attachment No. 1, and directs City staff, in consultation with the City Attorney, to prepare a loan agreement, promissory note, deed of trust, regulatory agreement and such other documents as may be necessary or appropriate to evidence and secure the loan, all consistent with the attached term sheet (collectively, the “Loan Documents”).; and

2. The City Manager is authorized and directed to execute the Loan Documents and to execute all documents and conduct such actions as necessary to make the loan and conduct City Council’s direction as set forth herein; and

3. Authorizes the City Manager to execute the Term Sheet and to approve and execute any non-substantive revisions, modifications, or clarifications thereto, provided such changes do not materially alter the intent, scope, or financial terms approved by the City Council.

Approved at a Regular Meeting of the St. Helena City Council on June 9, 2026, by the following vote:

Mayor Paul Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Diaz:

Council Member Spadarotto:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk

83578.00012\45029468.3
#26-0504 Fountain Street - St Helena Loan Term Sheet_ BBK Rev. 5.22.26 ATTACHMENT NO. 1
“0” Fountain Street Affordable Housing Development – Term Sheet City Loan Agreement
Parties to Agreement
 City of St Helena, “Lender”
 Fountain Street Apartments, L.P., “Borrower” (partnership between Burbank Housing and Our Town St Helena)
Subject Property (“Property”)
 “0” Fountain Street, St. Helena
 Assessor’s Parcel Number 009-660-005
Agreement Type
 Affordable Housing Construction and Permanent Loan Agreement, with conditions precedent (the “Loan Agreement”), for the development of a 40-unit affordable housing development at 0 Fountain Street.
 Secured by Deed of Trust, Nonrecourse Promissory Note  Regulatory Agreement with covenants to restrict rents for 39 affordable units, to be recorded against the Property
Total Loan Amount
 $ 3,300,042 (City sources: Affordable Housing Trust Fund, Measure E Fund), includes:
 $2,200,000 for design fees, soft costs, and construction costs, committed at March 24, 2026, City Council Meeting (Resolution No. 2026-036), and  $1,100,042 for City impact fees, committed at October 22, 2024 City Council Meeting (Resolution No. 2024-150)
 Of the total commitment, $2,600,042 is to be disbursed at construction financing closing upon Borrower’s fulfillment of Conditions Precedent ($1,500,000 will be wired to borrower; $1,100,042 will be deemed disbursed to pay impact fees). The remaining $700,000 is to be disbursed at permanent financing closing upon Borrower’s fulfillment of Conditions Precedent, as agreed to by the City in the Loan Agreement.

Conditions Precedent to Execution of the Loan Agreement Borrower will enter into a Loan Agreement, Note, Deed of Trust, Regulatory Agreement, and other instruments negotiated by the parties. The Regulatory Agreement will restrict rents to provide for 39 affordable units, for a term of 55 years from the effective date of the Loan Agreement.

Loan Terms
 Loan Agreement may be subordinate to any conventional or bank financing and any other financing party that provides financial assistance (including loans and grants) if required by other lenders or funders; however, the Regulatory Agreement may not be subordinated to

83578.00012\45029468.3
#26-0504 Fountain Street - St Helena Loan Term Sheet_ BBK Rev. 5.22.26 any other lien, except for regulatory agreements of other state or federal government entities, at the sole discretion of the City.
 Permanent loan terms shall be negotiated by the parties and include, but are not limited to:
o Term: 57 years from effective date of Loan Agreement (runs concurrently with 55-year Regulatory Agreement and allows for two-year construction window) o Interest Rate: 3% simple
o Disbursement: The proceeds of the Loan shall be disbursed in accordance with the provisions of the Loan Agreement.
o Repayment: Pro rata share of 50% (shared with other government agencies providing grants or loans, if any) of Residual Receipts accruing as of permanent loan conversion and paid annually following receipt of final annual audit for the prior calendar year (usually by May 1 following the calendar year)
o Operating expenses for calculating Residual Receipts shall include all operating expenses of the Project, as approved by the City. The parties will review the following:

1. Mandatory debt service.

2. Developer fee.

3. Accrued and current partner management fees and property management fees.

4. Investor indemnities.

5. Repayment of development advances and operating deficit loans.

6. Resident services fees and costs.

7. Deposits into reserves, including any required by other financing parties and replenishing operating reserves.

Agendas Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Police Department
DATE: June 9, 2026
FROM: Justin Tharp, Interim Chief of Police / Lieutenant SUBJECT: Approval of a Resolution Authorizing the Purchase of the Crossroads E-Ticket and Collision Reporting Systems Utilizing California Office of Traffic Safety Grant Funds.

RECOMMENDED
ACTION:

Staff recommends approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
PURPOSE:

The purpose of this staff report is to request City Council approval of a resolution authorizing the purchase and implementation of the Crossroads E-Ticket and Collision Reporting Systems utilizing grant funding awarded through the California Office of Traffic Safety (OTS).

The proposed software will modernize the Police Department's traffic citation and collision reporting processes by replacing manual and paper-based workflows with integrated electronic systems. Implementation of the Crossroads systems will improve efficiency, enhance data accuracy, reduce administrative workload for both Officers and Police Records staff, and ensure compliance with state reporting requirements. The purchase supports the Department's ongoing efforts to leverage technology to improve operational effectiveness and traffic safety services while maximizing the use of available grant funding.

FINANCIAL IMPACT: The total Financial Impact is $70,653 which will be reimbursed by the Office of Traffic Safety grant awarded in October 2025 in the amount of $70,750. An annual maintenance and support fee of $1,400 will be absorbed within the Police Department's operating budget, utilizing COPS funding.

CEQA DETERMINATION: Not a CEQA Project (CEQA Guidelines §15378) BACKGROUND:

The St. Helena Police Department is committed to improving traffic safety through effective enforcement, accurate data collection, and compliance with state reporting requirements. To support these efforts, the department was awarded grant funding through the California Office of Traffic Safety (OTS) on October 1, 2025.

The Police Department is requesting authorization to utilize OTS grant funds to purchase the Crossroads E-Ticket Software and the Crossroads Collision Reporting System with SWITRS upload capability. These software solutions will modernize and streamline the department's traffic enforcement and collision reporting processes.

The Crossroads E-Ticket Software allows officers to electronically issue citations in the field, reducing manual data entry, improving citation accuracy, and increasing efficiency in the citation processing workflow. Electronic citations also provide more timely and accurate data for traffic enforcement analysis and reporting. Agencies that have implemented the Crossroads E-Ticket Software have reported up to a 95% reduction in citation errors, significantly reducing the workload on Police Records staff by minimizing the need for citation corrections and manual data entry.

The Crossroads Collision Reporting System provides a comprehensive platform for documenting traffic collisions and collecting standardized collision data. The system includes the capability to electronically upload collision information to the California Highway Patrol's Statewide Integrated Traffic Records System (SWITRS), ensuring compliance with state reporting requirements while reducing Police Records staff workload and minimizing data entry errors.

The Office of Traffic Safety encourages the use of technology that enhances traffic safety programs, improves data collection, and supports evidence-based enforcement efforts. The proposed purchase aligns with the goals and objectives of the OTS grant by providing tools that improve traffic records management, increase operational efficiency, and support traffic safety initiatives within the City of St. Helena. The proposed software is also consistent with the City's ongoing efforts to adopt technology solutions that streamline workflows and improve operational efficiency. Implementation of the Crossroads system will reduce Officer workload during traffic stops by automating citation and collision reporting functions, while significantly decreasing the administrative burden on Police Records staff by replacing many manual data entry and processing tasks with automated workflows.

The purchase of the Crossroads software suite will be fully funded through the awarded Office of Traffic Safety grant and will not require the use of General Fund resources. Minimal ongoing costs associated with software access and updates to be funded by the COPS funding.

The following table provides a detailed breakdown of the proposed expenditures for the Office of Traffic Safety (OTS) Grant funds, totaling $70,750.00. These funds will be used to support traffic safety initiatives, purchase of software, hardware and training, in accordance with the grant's objectives and approved spending plan.

Vendor/Product Cost
Crossroads Collision
Report Writer System
Software
$36,900.00
Crossroads E-Citation
System
$26,900.00
Levata E-Citation
Printers
$6,853.13
Total Cost: $70,653.13
DISCUSSION:

The St. Helena Police Department is seeking authorization to purchase the Crossroads ETicket and Collision Management Systems utilizing grant funding awarded through the California Office of Traffic Safety (OTS). The proposed software will replace several manual and paper-based processes currently used for traffic citation issuance and collision reporting, resulting in increased efficiency, improved data accuracy, and reduced administrative workload.

The Crossroads E-Ticket System allows Officers to electronically issue citations from the field using a mobile device, such as the Apple iPhones they are each currently issued. Information such as driver and vehicle data can be entered by scanning the magnetic strip or QR code on the driver's license and vehicle registration, and transmitted directly into the citation processing system. This reduces citation errors, eliminates duplicate data entry, and decreases the time officers spend completing paperwork during traffic enforcement activities. The result is more efficient use of officers' time and improved accuracy of citation. In addition, the system interfaces directly with the Police Department's Records Management System (RIMS), allowing citation data to be seamlessly transferred between systems, improving efficiency, reducing duplicate data entry, and enhancing data accuracy. The Crossroads E-Ticket System is currently utilized by the Napa Police Department, and the Napa County Court is familiar with the software and citation processing workflow. Napa Police Department Traffic Sergeant Aaron Medina highly recommends the Crossroads E-Ticket System based on its ease of use and successful integration with the Napa County Courts.

The Crossroads Collision Reporting System provides officers with a streamlined platform for completing traffic collision reports. The system guides officers through the reporting process, improving report consistency and completeness while reducing report-writing time. The software also includes electronic submission capabilities to the California Highway Patrol's Statewide Integrated Traffic Records System (SWITRS), eliminating the need for manual data entry and mailing by Records staff and ensuring compliance with state reporting requirements.

In addition, the system interfaces directly with the Department's Records Information Management System (RIMS), allowing collision report data to be seamlessly transferred between systems, improving efficiency, reducing duplicate data entry, and enhancing data accuracy.

Implementation of both Crossroad systems will improve operational efficiency throughout the Police Department. Officers will spend less time completing administrative tasks and more time available for patrol and community policing activities. Police Records staff will benefit from reduced manual data entry, fewer report and citation corrections, and streamlined records management processes.

Additionally, the enhanced data collection and reporting capabilities provided by the Crossroads systems will support traffic safety analysis, grant reporting requirements, and evidence-based enforcement efforts. Accurate and timely traffic data assists the Department in identifying traffic safety concerns, allocating enforcement resources, and evaluating the effectiveness of traffic safety initiatives.

Because the purchase is funded through an Office of Traffic Safety grant, the City can implement these technology improvements with minimal impact on local funding sources. The proposed purchase supports the City's commitment to operational efficiency, technological modernization, and enhanced public safety services.

ENVIRONMENTAL REVIEW:

None.

GOAL:

Goal 7: Enhance Organizational Effectiveness
ATTACHMENTS:

1. Resolution - Crossroads E-Ticket System

2. Crossroads eCitation System Cost Proposal - St. Helena

3. Crossroads Collision System with CHP Upload Cost Proposal - St. Helena

4. CITY OF ST HELENA ZEBRA ZQ521 PRICING

5. vipform__VIP_FormWizardPDF - OTS eCitation and Collisiom Reporting Grant Applicaion Final

6. Quarterly Performance Report (QPR)

7. Grant Agreement - TR26034 - signed

CITY OF ST. HELENA
RESOLUTION NO. 2026-
Resolution of the City Council of the City of St. Helena Authorizing the purchase and implementation of the Crossroads E-Ticket and Collision Reporting in the amount of $70,653 utilizing California Office of Traffic Safety (OTS) Grant Funding and Authorizing the necessary budget adjustments.

RECITALS
A. WHEREAS, the California Office of Traffic Safety awarded the St. Helena Police Department a Traffic Safety Grant effective October 1, 2025, in the amount of $70,750 to support traffic safety programs and initiatives within the City of St. Helena; and B. WHEREAS, the grant funding is intended to support traffic safety efforts through the acquisition of equipment, technology, and services that improve traffic enforcement, data collection, and reporting capabilities; and
C. WHEREAS, the St. Helena Police Department has identified the Crossroads ETicket System and Crossroads Collision Reporting System as technology solutions that will improve operational efficiency, enhance data accuracy, and streamline traffic citation and collision reporting processes; and
D. WHEREAS, the Crossroads E-Ticket System will allow officers to electronically issue citations in the field, reducing manual data entry, minimizing errors, improving data accuracy, and decreasing the administrative workload associated with citation processing; and
E. WHEREAS, the Crossroads Collision Reporting System will provide a comprehensive platform for traffic collision reporting and includes electronic submission capabilities to the California Highway Patrol's Statewide Integrated Traffic Records System (SWITRS), improving compliance with state reporting requirements and reducing administrative burdens on Police Department personnel; and F. WHEREAS, both systems interface with the Police Department's Records Information Management System (RIMS), improving workflow efficiency, reducing duplicate data entry, and enhancing records management capabilities; and G. WHEREAS, implementation of the Crossroads E-Ticket and Collision Reporting Systems will support the City's commitment to operational efficiency, technological

modernization, and the delivery of effective public safety services; and H. WHEREAS, the purchase and implementation costs associated with the Crossroads E-Ticket and Collision Reporting Systems will be funded through the California Office of Traffic Safety grant and will not require the expenditure of General Fund resources beyond any future maintenance or subscription costs approved through the City's annual budget process.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The City Council of the City of St. Helena hereby authorizes the purchase and implementation of the Crossroads E-Ticket and Collision Reporting Systems utilizing California Office of Traffic Safety grant funding.

2. Authorizes budget amendments in the amount of $70,653 as follows:

Description GL Account Amount
Revenue 101-34-61-49-00 70,653
Expense 101-49-00-26-30 70,653

3. Funding is as follows:

Description Fund GL Account Amount
FY 2026-27 Budget
Amendment (Reimbursed
with Grant Funding)
General Fund 101-49-00-26-30 70,653
FY 2026-27 Adopted
Operating Budget COPS Fund 224-49-00-21-45 1,400
Approved at a Regular Meeting of the St. Helena City Council on June, 09, 2026, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Diaz:

Council Member Spadarotto:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk

Crossroads Software Inc
407 W Imperial Hwy Ste H # 378
Brea, CA 92821 US
+1 7149906433
[email protected]
www.crossroadssoftware.com
Quote

ADDRESS
St. Helena Police Department
1088 College Avenue
St. Helena, CA 94574

SHIP TO
St. Helena Police Department
1088 College Avenue
St. Helena, CA 94574
QUOTE # DATE EXPIRATION DATE
1322 01/13/2025 01/31/2026

ACTIVITY DESCRIPTION QTY RATE AMOUNT
eCitation System eCitation System (mobile and desktop apps and sync service) - Site License
Includes project management and training
One-time
1 31,900.00 31,900.00
Court Export Module Court Export Module
One-time
1 2,200.00 2,200.00
RMS Export Module Interface to Output Citation Records to RMS One-time
1 3,900.00 3,900.00
Maintenance and
Support-e-Citation
Annual Maintenance and Support (includes upgrades
to new versions as they become available)
Recurring-annually
1 900.00 900.00
Agency Discount Agency Discount (small agency) 1 -12,000.00 -12,000.00 Please remit your payment to the following:
407 W Imperial Hwy STE H #378
Brea, CA 92821
SUBTOTAL 26,900.00
TAX 0.00
TOTAL $26,900.00
Accepted By Accepted Date

Crossroads Software Inc
407 W Imperial Hwy Ste H # 378
Brea, CA 92821 US
+1 7149906433
[email protected]
www.crossroadssoftware.com
Quote

ADDRESS
St. Helena Police Department
1088 College Avenue
St. Helena, CA 94574

SHIP TO
St. Helena Police Department
1088 College Avenue
St. Helena, CA 94574
QUOTE # DATE EXPIRATION DATE
1323 01/13/2025 01/31/2026

ACTIVITY DESCRIPTION QTY RATE AMOUNT
Collision Report Writer
System
Collision Report Writer System (mobile and desktop
apps and sync service) - Site License
Includes project management and training
One-time
1 18,700.00 18,700.00
RMS Export Module Interface to Output Collision Records to RMS (SystemName)
One-time
1 2,900.00 2,900.00
CHP Upload Interface to Upload Collision Report Data and Documents to the CHP SWITRS System
One-time
1 24,800.00 24,800.00
Maintenance and
Support-Collision
Annual Maintenance and Support (includes upgrades
to new versions as they become available)
Recurring-annually
1 500.00 500.00
Agency Discount Agency Discount (small agency) 1 -10,000.00 -10,000.00 Please remit your payment to the following:
407 W Imperial Hwy STE H #378
Brea, CA 92821
SUBTOTAL 36,900.00
TAX 0.00
TOTAL $36,900.00
Accepted By Accepted Date

Application :: Page 1 of 12
Application Information
Application No: 26-006335
Application
Type:

Traffic
Records
Agency (City
or County): St. Helena
Department
(Police
Dept, DA
Office, etc):

St. Helena
Police
Department
Authorized
Representative:

Andrew
Bradley
Additional
Contact
Email:
[email protected] DUNS/SAM
Number: VNT8DYY69L47

DUNS/SAM
Expiration Date: 3/15/2025

DUNS/SAM
Registered
Address:
1088 College Ave DUNS/SAM
City: St. Helena

DUNS/SAM
ZIP+4: 94574-1366
Application Summary
Grants Made Easy Application Titles and Descriptions are pre-populated. For General Grants, provide the Application Title and Application Description.

Application Title:

Traffic Records Improvement Project
Application Description:

State and local agencies need timely, accurate, complete, uniform, integrated, and accessible traffic records to identify and prioritize traffic safety issues, to choose appropriate safety countermeasures and evaluate their effectiveness. Traffic records improvement grants provide traffic safety stakeholders with the ability to improve the quality of the State's crash and citation data through various efforts such as: purchasing equipment or software for electronic reporting of crash data, citation data reporting and collection, improving the compatibility of crash and/or citation data with the state and national data systems, enhancing the ability to analyze trends in crashes, crash outcomes, and contributing factors, etc.

Problem Statement
Describe the problem(s) to be addressed utilizing current data, do not include state or national information.

1. Describe the city, county, or jurisdiction this grant will impact.

Application :: Page 2 of 12
Problem Statement:

St. Helena is located in the heart of Napa Valley, 65 miles north of San Francisco, on land that was the traditional homeland of several thousand Indigenous people. Today, it is a historic and picturesque community with a population of approximately 6,000 residents. The City is bisected by State Route 29 (also known as Main Street), which sees an average daily traffic volume of 41,800 vehicles. St. Helena’s population swells daily due to visitors drawn by its hospitality and lodging establishments and workers commuting to the area. In 2024, the St. Helena Chamber of Commerce recorded 88,136 pedestrians to Main Street in December alone, with annual pedestrian traffic up 10.5% compared to 2023.

Centrally located in Napa County, St. Helena sits at the heart of the upper Napa Valley, a region celebrated for its rich soils, diverse microclimates, and agricultural success. The City remains a hub for the wine industry, providing resources such as equipment and financing. It also boasts a unique historic charm, attracting visitors with world-class restaurants, shops, art galleries, and some of Napa Valley’s oldest wineries. Major economic drivers include agriculture, winemaking, tourism, and education. Local institutions like the Culinary Institute of America contribute to employment and educational opportunities.

St. Helena’s vision emphasizes sustainability, economic stability, and environmental stewardship while retaining its small-town charm, rural character, and historic and agricultural heritage. Looking toward 2040, the community aims to remain a well-integrated city with safe neighborhoods, excellent schools, superior public facilities, and thoughtful, well-managed development.

Encompassing five square miles, St. Helena operates as a General Law City under a Council/Manager form of government, with four at-large council members and a directly elected mayor. The City Manager oversees the implementation of Council policies through departments including Administrative Services (Finance, Human Resources, and Utility Billing), Community Development (Building and Planning), Fire, Police, Public Works, and Community Services (Library & Parks and Recreation).

For Fiscal Year 2024-2025, St. Helena’s General Fund budget is $20 million, with a total budget of $52 million, including Capital Improvement Funds and Water and Wastewater Enterprise Funds. The City’s FY2025-2029 Capital Improvement Plan comprises 106 projects across five divisions, totaling $66.2 million, with $13.8 million allocated for FY 2024-2025.

2. Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats)
Problem Statement:

The St. Helena Police Department (SHPD) recognizes the importance of accurate, timely, and accessible traffic records to identify safety issues, implement effective countermeasures, and evaluate their success.

Currently, traffic collision data is collected manually and then transcribed into the RIMS by SunRidge System.

Copies are then physically printed and mailed to be uploaded into the California Highway Patrol's (CHP) Statewide Integrated Traffic Records System (SWITRS), which requires local agencies to submit collision reports. SHPD hopes to streamline this process by using a new collision report writing system with mobile and desktop capabilities that will improve reporting accuracy and efficiency.

As part of the SHPD’s manual process, a report it taken at the scene of a collision, then manually added into RIMS. Collision reports are then batch printed and mailed to the CHP monthly. Once received by the CHP they are manually added into SWITRS. This manual process, averages 77 crash reports per year and more than 1,330 traffic citations per year from 2022 to 2024, is labor-intensive and delays the availability of critical traffic safety data.

Upgrading to a fully automated electronic citation (eCitation) and collision reporting system would eliminate manual processes, improve efficiency, maximize the system’s SWITRS integration, and ensure timely and accurate data submission. This enhancement supports the Office of Traffic Safety’s goal of improving roadway safety through data-driven strategies and initiatives.

The implementation of a comprehensive electronic crash reporting and eCitation system will streamline data sharing with SWITRS, the Police Department’s records management system, and local courts. By reducing paperwork and manual data entry, officers will have more time for enforcement activities, enhancing traffic safety, and making St. Helena’s streets safer for everyone. Allowing time for additional enforcement activities will also help the City of St. Helena work to achieve goals set in the Napa Valley Transportation Authority’s Vision Zero initiative that aims to prioritize roadway safety and eliminate traffic related deaths and serious injuries by 2030.

Application :: Page 3 of 12

3. Define the target population the grant intends to serve and how they are affected by the problem(s).

Problem Statement:

The grant aims to benefit residents, pedestrians, drivers, visitors, and the St. Helena Police Department (SHPD), all of whom are directly affected by roadway safety and the efficiency of traffic enforcement and records management.

Accurate and timely traffic records are critical for identifying safety issues, preventing crashes, and reducing fatalities and injuries. However, SHPD’s current manual process for submitting crash reports to the Statewide Integrated Traffic Records System (SWITRS) delays access to vital data needed for analyzing crash trends, implementing safety programs, and conducting timely enforcement.

By upgrading to improved hardware and software for crash reporting and data submission, SHPD can streamline operations, reduce administrative burdens, and focus resources on proactive traffic enforcement and safety initiatives. This enhancement will enable faster identification of high-risk areas, better traffic safety planning, and alignment with the goals of the Roadway Safety and Traffic Records Program: reducing crash-related fatalities and injuries and increasing electronic crash data submissions to SWITRS.

These improvements will make St. Helena’s roadways safer for all users while helping SHPD meet state standards for integrated and accessible traffic records.

Traffic Data Summary:

City Applicants: Complete the table below using the most current local data and update the 20XX years in the table (do not use the OTS Rankings or SWITRS).

County or State Applicants: Complete the table below using SWITRS data and update the 20XX years in the table.

Law Enforcement Agencies: Complete the table below on electronic vs paper crash reporting. Please contact OTS if you have any questions.

Crash
Type 2022 2023 2024
Crashes
(79) Victims Crashes(88) Victims Crashes(65) Victims
Fatal - - - - 1 1
Injury 1 2 1 2 1 1
Agency
Name Paper Electronic Total Percentage
2022 1,432 0 1,432
100%
paper
0%
electronic
2023 805 0 805
100%
paper
0%
electronic
2024 1,035 0 1,035
100%
paper
0%
electronic
Proposed Solution

Application :: Page 4 of 12

1. 2.

3. 4.

5. 6.

Equity:

The St. Helena Police Department (SHPD) recognizes equity as a core principle in its traffic safety efforts.

SHPD works to ensure that all road users—regardless of income, race, ethnicity, age, or ability—are protected and prioritized. The SHPD uses data-driven approaches to identify high-risk areas and vulnerable populations disproportionately impacted by traffic crashes. By tailoring safety initiatives to meet the needs of underserved and marginalized communities, SHPD strives to address inequities and promote safer roadways for all.

Community engagement is central to these efforts, with SHPD actively seeking input from residents to ensure their concerns and needs are reflected in traffic safety programs and enforcement activities.

The proposed grant activities will advance equity by prioritizing vulnerable populations and communities disproportionately affected by traffic crashes and dangerous driving behaviors (speeding, DUI, etc.). Through upgraded technology, such as automated crash reporting and eCitation systems, SHPD will improve the accuracy and timeliness of traffic data, enabling a more precise understanding of crash trends and their impact on underserved communities. This data will guide targeted enforcement and education initiatives aimed at reducing fatalities and injuries among these populations.

SHPD will also continue to engage with our community to ensure that grant-funded activities are responsive to each unique need. Outreach efforts will focus on including marginalized voices in the planning and implementation of traffic safety initiatives. By incorporating an equity lens into all aspects of the grant activities, SHPD will promote safer travel for all road users while addressing historic disparities in transportation safety outcomes.

Strategies:

The St. Helena Police Department (SHPD) is committed to replacing its current paper-based ticketing and crash reporting processes with a modern, automated solution to improve efficiency, accuracy, and traffic safety outcomes. The department’s strategy includes the following key steps:

Acquisition of Technology and Tools: SHPD will acquire eCitation devices and an automated crash reporting system that integrates seamlessly with existing platforms and the Statewide Integrated Traffic Records System (SWITRS). The new tools will streamline the capture, processing, and submission of traffic data.

Training and Implementation: Officers and administrative staff will undergo comprehensive training on the use of eCitation devices and the automated reporting system. This ensures all personnel are proficient in using the new technology and understand its role in improving operations.

Streamlining Data Submission: The automated system will eliminate the need for manual batch printing and shipping of crash reports to SWITRS. Data will be electronically submitted in real-time, ensuring timely availability for analysis and decision-making.

Enhanced Traffic Data Analysis: By digitizing citations and crash reports, SHPD will create a more robust and accessible traffic records database. This will enable the department to identify high-risk areas and trends more effectively, supporting data-driven safety initiatives and enforcement strategies.

Reallocation of Resources: Automating ticketing and crash reporting will reduce the administrative burden on officers, allowing them to focus on proactive traffic enforcement, community engagement, and safety programs.

Community Engagement: SHPD will communicate these advancements to the community, emphasizing how the transition to eCitation and automated crash reporting improves efficiency, enhances safety, and aligns with the broader goal of equitable and effective traffic enforcement.

By implementing these steps, SHPD will address the inefficiencies of paper-based processes, reduce errors, and ensure accurate and timely reporting, ultimately contributing to safer roadways for all users.

Application :: Page 5 of 12
Agency Qualifications:

The St. Helena Police Department (SHPD) and the City of St. Helena possess the resources, experience, and skills necessary to effectively manage the proposed grant. With a proven track record of managing local, state, and federal grants, both SHPD and the City have the administrative infrastructure, policies, and personnel in place to ensure successful implementation and compliance with all grant requirements.

Adequacy of Staffing Levels: The SHPD has sufficient staffing levels to successfully complete the requested grant activities. The department is supported by experienced program staff, administrative personnel, and law enforcement officers who are fully capable of directly executing the project’s objectives. Additionally, SHPD can rely on the City’s Finance Division to handle expense tracking and reporting, ensuring accurate financial management.

If needed, SHPD and the City are prepared to adjust workloads or utilize existing partnerships to accommodate any additional responsibilities related to grant implementation, ensuring all activities are completed efficiently and effectively.

Program and Fiscal Staff Qualifications: The SHPD staff overseeing the grant activities are highly qualified, with extensive experience in law enforcement operations, traffic safety initiatives, and data analysis. The team has the expertise to implement new systems and train personnel in their use.

The City of St. Helena’s Finance Division includes staff with many years of experience in grant administration, managing budgets, monitoring expenditures, and ensuring compliance with grant requirements. If necessary, SHPD staff and/or Finance Division staff can also undergo additional training to ensure familiarity with the new systems and processes introduced by the grant.

Contract Procurement Method and Timeline: The City of St. Helena uses a competitive contract procurement process that aligns with state and federal guidelines, ensuring transparency and cost-effectiveness. This process typically involves issuing Requests for Proposals (RFPs), evaluating bids, and selecting vendors based on their qualifications, experience, and pricing.

For smaller-scale procurements, the procurement team may request quotes directly from specific companies, requiring a minimum of three quotes to ensure competitive pricing and quality.

The estimated timeline for finalizing and approving contracts ranges from 60 to 120 days, depending on the complexity of the procurement.

With experienced personnel, established management processes, and a commitment to transparency, the City of St. Helena and SHPD are well-prepared to efficiently manage the procurement process for the proposed grant, ensuring timely implementation and successful outcomes.

Community Collaboration and Engagement
Provide a description of the community collaboration and engagement activities that will be conducted and/or participated in by your department and addresses traffic safety. Community collaboration and engagement allows for the appropriate department personnel to engage in conversations to both share information and receive input from the community members regarding traffic safety.

Application :: Page 6 of 12

1. 2.

3. 4.

5. 6.

7. Community Collaboration and Engagement:

The St. Helena Police Department (SHPD) prioritizes community collaboration and engagement as essential elements of its traffic safety initiatives. These activities foster open communication, allowing SHPD to both share critical traffic safety information and receive valuable input from community members. The following activities will be conducted or participated in by SHPD to address traffic safety:

Traffic Safety Workshops and Public Forums: SHPD will host workshops and forums to educate residents, drivers, and pedestrians on traffic safety issues, recent collision trends, and strategies for improving roadway safety. These events will also serve as opportunities for community members to voice concerns and offer feedback on traffic safety measures.

School and Youth Outreach Programs: SHPD will collaborate with local schools to provide educational programs for students, emphasizing pedestrian and bicycle safety, safe driving habits, and the importance of following traffic laws. Engaging youth helps build a culture of safety within the community.

Neighborhood Meetings: SHPD officers will attend neighborhood association meetings to discuss traffic safety issues specific to individual areas, such as speeding concerns, high-risk intersections, and pedestrian safety. These meetings will allow for direct engagement with residents and the identification of localized solutions.

Partnerships with Local Organizations: SHPD will work with community groups, businesses, nonprofits, and local advocacy groups to raise awareness about traffic safety and encourage community-wide participation in safety initiatives.

Communications Outreach: SHPD and the City of St. Helena will leverage social media, the City’s email newsletter (sent biweekly), and the City’s website to share timely information on traffic enforcement efforts, safety tips, and ongoing projects. Online platforms and offline community participation at events like National Night Out, the City’s annual 4th of July celebration, and the City’s annual Harvest Festival also provide a space for residents to ask questions and engage in dialogue with department personnel.

Traffic Enforcement and Visibility Events: SHPD will conduct visible traffic enforcement campaigns, such as speed awareness operations and pedestrian safety operations, paired with community education efforts to highlight the importance of safe driving behaviors.

Data-Driven Community Reporting: SHPD may regularly share traffic collision and citation data with the public, demonstrating transparency and helping community members understand the rationale behind traffic safety initiatives.

Through these collaborative efforts, SHPD will strengthen relationships with the community, ensure traffic safety programs are responsive to local needs, and work collectively to create safer roadways for all.

Application :: Page 7 of 12
Goals
Description
Reduce the number of persons killed in traffic crashes.

Reduce the number of persons injured in traffic crashes.

To improve the timeliness, accuracy, completeness, uniformity, accessibility, and integration of the California Traffic Records System.

Custom Description
Specific: Implement an electronic citation (eCitation) system to replace handwritten citations, improving efficiency, accuracy, and record-keeping.

Measurable: Successfully equip 100% of patrol officers with eCitation devices and train them on usage within 60 days. Ensure that at least 90% of citations are issued electronically within six months of implementation.

Achievable: Work with a selected vendor to install and integrate the system with SHPD's records management system. Conduct officer training sessions and resolve technical issues before full deployment.

Relevant: Enhancing citation efficiency aligns with SHPD’s goals of improving operational effectiveness, reducing paperwork, and minimizing errors.

Time-bound: Complete procurement and training within 180 days of grant funding.

Specific: Deploy a mobile/digital crash report writing system for SHPD officers to complete and submit reports electronically from the field and integrates with SWITRS.

Measurable: Equip all patrol vehicles, train officers within 60 days of receiving devices, and ensure 90% of reports are electronic within six months.

Achievable: Select a vendor, integrate with SHPD’s system, and provide training before full deployment.

Relevant: Enhances efficiency, accuracy, and response times by reducing paperwork.

Time-bound: Complete procurement and training within 180 days of grant funding.

Objectives
Included Target
Number Description
Yes 5
Purchase and implement a new electronic crash reporting solution or upgrade an existing electronic crash reporting system to allow for submission of complete crash reports to the California Highway Patrol’s Statewide Integrated Traffic Records System (SWITRS), and/or to a departmental records management system (RMS) as applicable.

Yes 5
Purchase and implement a new complete electronic citation reporting solution or upgrade an existing electronic citation reporting system that includes the capability of exporting data to both a departmental records management system (RMS) as well as to the local court records system, if and when the local court can receive electronic citation data.

Yes 1
To complete security requirement with the California Highway Patrol (CHP) for access to CHP data.

Yes 1 Begin electronic submission of crash reports to California Highway Patrol (CHP).

Included Target Number Custom Description

Application :: Page 8 of 12
Method of Procedure
Phase 1 - Program Preparation:

Determine specific system traffic records (i.e., crash or citation) data system requirements.

Determine specific equipment requirements.

Request vendor price quotation per host agency requirements.

Procure an electronic crash reporting system with the following functionalities:

System licensing with installation and training vendor.

GIS based mapping.

Segment crash diagraming tool.

Ability to create or import crash reports.

Ability to import and export agency RMS files.

Ability to perform complete analysis of crash reports.

Secure database accessibility by appropriate agency personnel.

Ability to electronically transfer complete crash report to the California Highway Patrol’s Statewide Integrated Traffic Records System.

Procure an electronic citation system with the following functionalities:

System licensing with installation and training.

Ability to electronically transfer and maintain the agency's citation data.

Ability to analyze of agency's citation reports.

Secure database accessibility by appropriate agency personnel.

Ability to export complete citation reports to the local county court.

Phase 1 - Program Preparation Addendum:

Phase 2 - Program Operations:

Select vendor for system development, implementation, and installation.

Monitor and oversee progress of system/software development.

Phase 2 - Program Operations Addendum:

Phase 3 - Data Collection:

Prepare and submit grant claims invoice (due January 30, April 30, July 30, and October 30).

Successful project completion and confirmation of successful electronic transmission of crash reports by the California Highway Patrol is required before submission of invoice claims seeking reimbursement from OTS.

Prepare and submit quarterly performance reports (due January 30, April 30, July 30, and October 30).

Collect and report quarterly appropriate data that supports the progress of goals and objectives.

Provide a summary of quarterly accomplishments and explanations for objectives not completed.

Collect, analyze, and report statistical data relating to the grant goals and objectives.

Phase 3 - Data Collection Addendum:

Application :: Page 9 of 12
Budget
Personnel Costs
Hourly Rates - When requesting hours for personnel, enter them as straight time or overtime (for Enforcement Overtime, please use section below) and include the amount of hours that they will spend on grant operations.

Example: Personnel getting paid 100% by the grant working a full year at $41.00 per hour would be entered as Straight time, 2080 Units, $41.00 Unit cost or Rate, and 100% Percent Paid by Grant. This gives a total of $85,280.00 for the year.

Benefits – If requesting benefits for personnel, enter all benefits as a separate line item for each. Start the Item Name with the word 'Benefits', enter the corresponding straight time or overtime total amount in the Unit Cost or Rate, and enter the Benefits Rate to have the system calculate Benefit Costs. (Unit Cost) X (Benefits Rate) = Benefit Costs. To properly relate benefits to the correct personnel line item use the Display Order field, for example use 100.0 for Display Order for the personnel line item and 100.1 for Display Order for the associated Benefits.

Display
Order
Cost
Category
Item
Name
Position
Type
Benefit
Rate
Unit Cost or
Rate Units Percent Paidby Grant
Calculated Cost
to Grant
Display
Order
Cost
Category
Enforcement
Activity
Item
Name
Unit Cost or
Rate Units Calculated Cost toGrant
Personnel Costs: $0.00
Travel Expenses
Display Order Cost Category Item Name Unit Cost or Rate Units Calculated Cost to Grant Travel Expenses: $0.00
Contractual Services
Do not include brand names or names of specific organizations.

Display Order Cost Category Item Name Unit Cost or Rate Units Calculated Cost to Grant Contractual Services: $0.00
Equipment (must have Unit Cost of at least $10,000 including tax and shipping) Do not include brand names or names of specific organizations.

Please include an equipment quote in the Upload Documents Tab.

NOTE : When creating a new "Equipment" budget item, the Standard Language Item drop down list may not be available. When this is the case, complete only the required fields and save the budget item. Once saved, select the Edit button (pencil icon); the Standard Language Item drop down list will be available for selection. Alternatively, if not requesting a Standard Language Item, please utilize the Custom Narrative field to enter an appropriate narrative.

Application :: Page 10 of 12
Display
Order
Cost
Category Item Name Unit Cost orRate Units Calculated Cost toGrant 400.0 D.

Equipment
Complete Electronic Citation Data
Collection System $26,900.00 1 $26,900.00
400.0 D.

Equipment Complete Traffic Crash Database System $36,900.00 1 $36,900.00 Equipment: $63,800.00
Other Direct Costs (must have Unit Cost of less than $10,000, including tax and shipping) Do not include brand names or names of specific organizations.

NOTE : When creating a new "Other Direct Cost" budget item, the Standard Language Item drop down list may not be available. When this is the case, complete only the required fields and save the budget item. Once saved, select the Edit button (pencil icon); the Standard Language Item drop down list will be available for selection. Alternatively, if not requesting a Standard Language Item, please utilize the Custom Narrative field to enter an appropriate narrative.

Display Order Cost Category Item Name Unit Cost or Rate Units Calculated Cost to Grant 500.0 E. Other Direct Costs Mobile Printer $564.99 5 $2,824.95 500.0 E. Other Direct Costs Thermal Paper Rolls $74.95 5 $374.75 Other Direct Costs: $3,199.70
Indirect Costs
NOTE - Entry for Indirect Cost is different than prior years. Please read instructions carefully.

Item Name should indicate the % and the types of costs subject to the Indirect Cost Rate e.g. 15% of Salaries and Benefits. Enter one Unit Cost equal to the estimated Indirect Costs.

Indirect Cost Rate must be supported by a federally approved indirect cost rate letter and uploaded to the application.

Display Order Cost Category Item Name Units Unit Cost or Rate Calculated Cost to Grant Indirect Costs: $0.00
Total Requested Funding: $66,999.70

Application :: Page 11 of 12
Narrative Review
Review and update Narrative for Budget Items
Cost
Category Item Narrative Custom Narrative
D.

Equipment
Complete
Electronic
Citation
Data
Collection
System
A traffic citation data collection system, using hand-held device, to collect citation data electronically in the field, print a violator copy of the citation, and transfer the information electronically to the agency’s RMS system and the courts for prosecution. The system will be used by traffic officers to improve the efficiency and accuracy of writing traffic citations.

Costs may include the purchase of electronic citation
devices, mag-strip readers, fingerprint readers, audio
recorders, cameras, docking/charging stations, software, licenses, accessories, training, and associated shipping and taxes.
price includes eCitation
System (mobile and
desktop apps and sync
service), court export
module, interface to output
citation records to ROMS,
annual maintenance and
support, and an agency
discount.

D.

Equipment
Complete
Traffic
Crash
Database
System
A traffic crash database to collect, analyze, and display crash and enforcement data, including a full featured module for analysis, allowing queries for top ranking lists of locations, breakdowns by cause, type, injury, conditions, and many other attributes. Queries and Reports will be provided in a variety of formats including pie charts, bar charts, and summaries. The system provides for crash mapping on
Google Earth, ESRI GIS, or similar mapping products. Costs may include laptop/desktop computers, software and
licenses, printers, accessories, training, and associated shipping and taxes.

Includes Collision Report
Writer System (mobile and
desktop apps and sync
service), Interface to Output
Collision Records to RMS,
Interface to Upload
Collision Report Data and
Documents to the CIHP
SWITRS System, Annual
Maintenance and Support,
and an agency discount
E. Other
Direct
Costs
Thermal
Paper
Rolls
Thermal Paper Rolls 4" by
80' - 36 rolls per case
E. Other
Direct
Costs
Mobile
Printer
Mobile printers to be used with electronic citation devices for traffic officers to print the citation in the field. Costs include the purchase of the printer, accessories, and associated shipping and taxes.

Mobile Label Printer, Direct
Thermal, 203 dpi; 5ips;
40inch Print Width

Application :: Page 12 of 12
Upload Documents (Optional)
Please try to include all information in the application itself, but if necessary, upload additional documents here
Document Name Update Date/Time
Application Report 2025-01-30 22:31:09.pdf 1/30/2025 2:31 PM eCitation System - Crossroads Software One Sheet.pdf 1/23/2025 6:56 PM Zebra ZQ521 Mobile Printer.pdf 1/23/2025 6:56 PM
Zebra ZQ521 Mobile Printer Paper.pdf 1/23/2025 6:56 PM
Crossroads eCitation System Cost Proposal - St. Helena.pdf 1/23/2025 6:55 PM Crossroads Collision System with CHP Upload Cost Proposal - St. Helena.pdf 1/23/2025 6:55 PM Evaluation, Support, and Submittal
Evaluation, Support, and Submittal
Method of Evaluation:

Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

Administrative Support:

This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

Total Requested Funding:
$66,999.70

Quarterly Performance Report (QPR) :: Page 1 of 6
Grant Summary
Grant Number: TR26034 Grant Title:

Traffic Records
Improvement
Project
Agency:

St. Helena
Police
Department
Agency Department
to Administer Grant:

St. Helena
Police
Department
Authorizing Official: Anil Comelo Primary
Contact:

Justin
Tharp
Grant Period: 10/1/2025 to
9/30/2026 Unlocked Quarter: Q3 AgreementTotal: $70,750.00 Grant Description:

State and local agencies need timely, accurate, complete, uniform, integrated, and accessible traffic records to identify and prioritize traffic safety issues, to choose appropriate safety countermeasures and evaluate their effectiveness. Traffic records improvement grants provide traffic safety stakeholders with the ability to improve the quality of the State's crash and citation data through various efforts such as: purchasing equipment or software for electronic reporting of crash data, citation data reporting and collection, improving the compatibility of crash and/or citation data with the state and national data systems, enhancing the ability to analyze trends in crashes, crash outcomes, and contributing factors, etc.

Authorizing Officials
Authorizing Official of
OTS:

Stephanie
Dougherty Authorizing Official: Anil Comelo
Accounting
Officer of
OTS:

Carolyn
Vu
Fund Number Estimated FAIN Number
QPR Overview
Quarterly Performance Report
Grant Number: TR26034 Agency Department to
Administer Grant:

St. Helena
Police
Department
Grant
Title:

Traffic
Records
Improvement
Project
Q1 Submit Date: 2/13/2026 Q2 Submit Date: 5/1/2026
Q3
Submit
Date:

Q4
Submit
Date:

Quarterly Performance Report (QPR) :: Page 2 of 6
Quarterly Overview
Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Narrative also could include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.

Q1 Overview:

Press release completed and posted. Grant researched assigned to Officer/Records Supervisor to research possible e-ticket venders that will compatible with our RIMS CAD Records System.

Q2 Overview:

Crossroads provided product demonstration. City attorney is currently completing Professional Service Agreement Chief of Police is completing staff report for the City Council approval. Staff report for autheration of the purchase is projected to go to May 26, 2026 City Council meeting.

Q3 Overview:

Q4 Overview:

Equipment Purchased over $10,000
Report on Equipment purchase(s) (over $10,000) status. If delayed, include justification and reasons for delay. Detail steps taken to accomplish purchase and steps still required, i.e., bid, purchase order or requisition, delivery, invoice received and/or paid, etc. Once purchase is complete, report on the use of the equipment in subsequent quarters.

Equipment Purchased / Usage Q1:

NONE
Equipment Purchased / Usage Q2:

NONE
Equipment Purchased / Usage Q3:

Equipment Purchased / Usage Q4:

QPR Objectives Narrative
GME
Measure
Target
Number
QPR
Data
Entered
Data
Point
Item
Description Q1 Narrative Q1
Value Q2 Narrative Q2Value
Q3
Narrative

Quarterly Performance Report (QPR) :: Page 3 of 6
OB857 1
Purchase
and
implement a
new
electronic
crash
reporting
solution or
upgrade an
existing
electronic
crash
reporting
system to
allow for
submission
of complete
crash reports
to the
California
Highway
Patrol’s
Statewide
Integrated
Traffic
Records
System
(SWITRS),
and/or to a
departmental
records
management
system
(RMS) as
applicable.

Assigned Officer to
research various
Softwares/hardwares
for electronic crash
reporting solutions
and upgrade an
existing electronic
crash reporting
systems to allow for
submission of
complete crash
reports to the
California Highway
Patrol’s Statewide
Integrated Traffic
Records System
(SWITRS), and/or to
a departmental
records
management system
(RMS) as applicable.

Reach out to
agencies actively
using products.

Records manager is
working with CAD
provider (RIMS) to
confirm compatibility
with
Software/hardware
providers.
0 Crossroads
provided
product
demonstration.

City attorney is
currently
completing
Professional
Service
Agreement
Chief of Police
is completing
staff report for
the City
Council
approval. Staff
report for
autheration of
the purchase
is projected to
go to May 26,
2026 City
Council
meeting.
0

Quarterly Performance Report (QPR) :: Page 4 of 6
OB858 1
Purchase
and
implement a
new
complete
electronic
citation
reporting
solution or
upgrade an
existing
electronic
citation
reporting
system that
includes the
capability of
exporting
data to both
a
departmental
records
management
system
(RMS) as
well as to
the local
court records
system, if
and when
the local
court can
receive
electronic
citation data.

Assigned Officer to
research various
electronic citation
reporting solutions
that includes the
capability of
exporting data to
both a departmental
records
management system
(RMS) as well as to
the local court
records system, if
and when the local
court can receive
electronic citation
data. Records
Manager is involved
to make sure all
systems will be
compatible.
0 Quote have
obtained and
vendor
Crossroads
has been
selected for its
existing
integration into
the Napa
Courts and its
compatibility
with SHPD's
CAD System
RIMS.
0 OB904 1
To complete
security
requirement
with the
California
Highway
Patrol (CHP)
for access to
CHP data.

N/A 0 N/A 0
OB905 1
Begin
electronic
submission
of crash
reports to
California
Highway
Patrol
(CHP).

N/A 0 N/A 0

Quarterly Performance Report (QPR) :: Page 5 of 6
QPR Data Points
Enter Federal Fiscal Base Year
Data Source Federal Fiscal Year:
2025
Base Year Data Source:

RIMS CAD System
Enter Federal Fiscal Base Year Data
GME
Measure Data Point Text Base Q1Value
Base Q2
Value
Base Q3
Value
Base Q4
Value
Base
Total
G001 Number of persons killed in traffic
crashes. 0 0 0 0 0
G002 Number of persons injured in traffic
crashes. 5 4 1 3 13
Goal Data Points - Enter Operational Data for Current FY if Known GME
Measure Data Point Text Q1Value
Q2
Value
Q3
Value
Q4
Value Total %Change
G001 Number of persons killed in traffic
crashes. 0 1 0 0 1
G002 Number of persons injured in traffic
crashes. 2 1 0 0 3 -76.9%
Objective Data Points - Enter Operational Data for Current Quarter GME Measure Data Point Text Target Q1 Entry Q2 Entry Q3 Value Q4 Value Total %Change Final Evaluation

Quarterly Performance Report (QPR) :: Page 6 of 6
Submit QPR
By clicking Submit, I CERTIFY that I am duly appointed and acting officer of the herein named agency; that the costs being claimed herein are in all respects true, correct, and in accordance with the contract provisions; that funds were expended or obligated during the grant period; and the net amount claimed above has not been previously presented to or reimbursed through the Office of Traffic Safety.

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State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
TR26034

1. GRANT TITLE
Traffic Records Improvement Project

2. NAME OF AGENCY 3. Grant Period
St. Helena Police Department From:

To:
10/01/2025
09/30/2026 4. AGENCY UNIT TO ADMINISTER GRANT
St. Helena Police Department

5. GRANT DESCRIPTION
State and local agencies need timely, accurate, complete, uniform, integrated, and accessible traffic records to identify and prioritize traffic safety issues, to choose appropriate safety countermeasures and evaluate their effectiveness. Traffic records improvement grants provide traffic safety stakeholders with the ability to improve the quality of the State's crash and citation data through various efforts such as: purchasing equipment or software for electronic reporting of crash data, citation data reporting and collection, improving the compatibility of crash and/or citation data with the state and national data systems, enhancing the ability to analyze trends in crashes, crash outcomes, and contributing factors, etc.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed:

Allocation is contingent upon availability of federal funds. $70,750.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
 Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances
 Exhibit B* – OTS Grant Program Manual
 Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Chris Hartley
Chief of Police
[email protected]
(707) 967-2850
1088 College Avenue
St. Helena, CA 94574
ADDRESS: Anil Comelo
City Manager
[email protected]
(707) 968-2744
1088 College Avenue
St. Helena, CA 94574
{{_es_signer2_signature}} {{_es_signer2_date}} {{_es_signer4_signature}} {{_es_signer4_date}} (Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY ADDRESS: Martin Beltran
Finance Manager
[email protected]
(707) 968-2746
1088 College Avenue
St. Helena, CA 94574
ADDRESS: Stephanie Dougherty
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
{{_es_signer3_signature}} {{_es_signer3_date}} {{_es_signer6_signature}} {{_es_signer6_date}} (Signature) (Date) (Signature) (Date)
Chief Chris Hartley (Sep 16, 2025 16:29:04 PDT) Sep 16, 2025 Sep 16, 2025 Anil Comelo (Sep 16, 2025 16:41:20 PDT) Anil Comelo Sep 16, 2025 Sep 30, 2025 Page 121 of 195
9/12/2025 10:22:00 AM Page 2 of 18

9/12/2025 10:22:00 AM Page 3 of 18
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

VNT8DYY69L47
1088 College Ave
St. Helena
94574-1854
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES
405c TR-26 20.616 0521-0890-101 2025 04/25 BA/25 $70,750.00

AGREEMENT
TOTAL $70,750.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$70,750.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE {{_es_signer5_signature}} {{_es_signer5_date}} $70,750.00 Carolyn Vu (Sep 16, 2025 16:55:51 PDT) Sep 16, 2025 Page 123 of 195 9/12/2025 10:22:00 AM Page 4 of 18
State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
TR26034

1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.

St. Helena is located in the heart of Napa Valley, 65 miles north of San Francisco, and encompasses five square miles on land that was the traditional homeland of several thousand Indigenous people. Today, it is a historic and picturesque community with a population of approximately 6,000 residents. The City is bisected by State Route 29 (also known as Main Street), which sees an average daily traffic volume of 41,800 vehicles. St. Helena’s population swells daily due to visitors drawn by its hospitality and lodging establishments and workers commuting to the area. In 2024, the St. Helena Chamber of Commerce recorded 88,136 pedestrians to Main Street in December alone, with annual pedestrian traffic up 10.5% compared to 2023.

Centrally located in Napa County, St. Helena sits at the heart of the upper Napa Valley, a region celebrated for its rich soils, diverse microclimates, and agricultural success. The City remains a hub for the wine industry, providing resources such as equipment and financing. It also boasts a unique historic charm, attracting visitors with world-class restaurants, shops, art galleries, and some of Napa Valley’s oldest wineries. Major economic drivers include agriculture, winemaking, tourism, and education. Local institutions like the Culinary Institute of America contribute to employment and educational opportunities.

St. Helena’s vision emphasizes sustainability, economic stability, and environmental stewardship while retaining its small-town charm, rural character, and historic and agricultural heritage. Looking toward 2040, the community aims to remain a well-integrated city with safe neighborhoods, excellent schools, superior public facilities, and thoughtful, well-managed development.

Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).

The St. Helena Police Department (SHPD) recognizes the importance of accurate, timely, and accessible traffic records to identify safety issues, implement effective countermeasures, and evaluate their success.

Currently, traffic crash data is collected manually and then transcribed into the RIMS by SunRidge System.

Copies are then physically printed and mailed to be uploaded into the California Highway Patrol's (CHP) Statewide Integrated Traffic Records System (SWITRS), which requires local agencies to submit crash reports. SHPD hopes to streamline this process by using a new crashreport writing system with mobile and desktop capabilities that will improve reporting accuracy and efficiency.

As part of the SHPD’s manual process, a report is taken at the scene of a crash, then manually added into RIMS. Crash reports are then batch printed and mailed to the CHP monthly. Once received by the CHP they are manually added into SWITRS. This manual process, averages 77 crash reports per year and more than 1,330 traffic citations per year from 2022 to 2024, is labor-intensive and delays the availability of critical traffic safety data.

Upgrading to a fully automated electronic citation (eCitation) and crash reporting system would eliminate manual processes, improve efficiency, maximize the system’s SWITRS integration, and ensure timely and accurate data submission. This enhancement supports the Office of Traffic Safety’s goal of improving roadway safety through data-driven strategies and initiatives.

The implementation of a comprehensive electronic crash reporting and eCitation system will streamline data sharing with California Highway Patrol SWITRS program, the SHPD's records management system, and local courts. By reducing paperwork and manual data entry, officers will have more time for enforcement activities, enhancing traffic safety, and making St. Helena’s streets safer for everyone. Allowing time for additional enforcement activities will also help the City of St. Helena work to achieve goals set in the Napa Valley Transportation Authority’s Vision Zero initiative that aims to prioritize roadway safety and eliminate traffic related deaths and serious injuries by 2030.

Define the target population the grant intends to serve and how they are affected by the problem(s).

9/12/2025 10:22:00 AM Page 5 of 18
The grant aims to benefit residents, pedestrians, drivers, visitors, and the St. Helena Police Department (SHPD), all of whom are directly affected by roadway safety and the efficiency of traffic enforcement and records management.

Accurate and timely traffic records are critical for identifying safety issues, preventing crashes, and reducing fatalities and injuries. However, SHPD’s current manual process for submitting crash reports to CHP SWITRS delays access to vital data needed for analyzing crash trends, implementing safety programs, and conducting timely enforcement.

By upgrading to improved hardware and software for crash reporting and data submission, SHPD can streamline operations, reduce administrative burdens, and focus resources on proactive traffic enforcement and safety initiatives. This enhancement will enable faster identification of high-risk areas, better traffic safety planning, and alignment with the goals of the Roadway Safety and Traffic Records Program: reducing crash-related fatalities and injuries and increasing electronic crash data submissions to SWITRS.

These improvements will make St. Helena’s roadways safer for all users while helping SHPD meet state standards for integrated and accessible traffic records.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

B. Objectives: Target Number

1. Purchase and implement a new electronic crash reporting solution or upgrade an existing electronic crash reporting system to allow for submission of complete crash reports to the California Highway Patrol’s Statewide Integrated Traffic Records System (SWITRS), and/or to a departmental records management system (RMS) as applicable.
1 2. Purchase and implement a new complete electronic citation reporting solution or upgrade an existing electronic citation reporting system that includes the capability of exporting data to both a departmental records management system (RMS) as well as to the local court records system, if and when the local court can receive electronic citation data.
1 3. To complete security requirement with the California Highway Patrol (CHP) for access to CHP data.
1 4. Begin electronic submission of crash reports to California Highway Patrol (CHP). 1

3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  Determine specific system traffic records (i.e., crash or citation) data system requirements.  Determine specific equipment requirements.
 Request vendor price quotation per host agency requirements.  Procure an electronic crash reporting system with the following functionalities:
 System licensing with installation and training vendor.  GIS based mapping.
 Segment crash diagraming tool.
 Ability to create or import crash reports.
 Ability to import and export agency RMS files.
 Ability to perform complete analysis of crash reports.  Secure database accessibility by appropriate agency personnel.  Ability to electronically transfer complete crash report to the California Highway Patrol’s Statewide Integrated Traffic Records System.
 Procure an electronic citation system with the following functionalities:
 System licensing with installation and training.
 Ability to electronically transfer and maintain the agency's citation data.  Ability to analyze of agency's citation reports.
 Secure database accessibility by appropriate agency personnel.

9/12/2025 10:22:00 AM Page 6 of 18
 Ability to export complete citation reports to the local county court.

B. Phase 2 – Program Operations (Throughout Grant Year)  Select vendor for system development, implementation, and installation.  Monitor and oversee progress of system/software development.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)  Prepare and submit grant claims invoice (due January 30, April 30, July 30, and October 30).  Successful project completion and confirmation of successful electronic transmission of crash reports by the California Highway Patrol is required before submission of invoice claims seeking reimbursement from OTS.
 Prepare and submit quarterly performance reports (due January 30, April 30, July 30, and October 30).
 Collect and report quarterly appropriate data that supports the progress of goals and objectives.
 Provide a summary of quarterly accomplishments and explanations for objectives not completed.
 Collect, analyze, and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

9/12/2025 10:22:00 AM Page 7 of 18
State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
TR26034

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
405c TR-26 20.616 State Traffic Safety Information
System Improvements
$70,750.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
$0.00
Category Sub-Total $0.00
B. TRAVEL EXPENSES
$0.00
$0.00
Category Sub-Total $0.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
Complete Traffic Crash and Electronic
Citation Data Collection System
405c TR26$67,000.00 1 $67,000.00
Category Sub-Total $67,000.00
E. OTHER DIRECT COSTS
Mobile Printer 405c TR26$650.00 5 $3,250.00
Mobil Printer Paper 405c TR26$100.00 5 $500.00
Category Sub-Total $3,750.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $70,750.00

9/12/2025 10:22:00 AM Page 8 of 18
State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
TR26034

BUDGET NARRATIVE

PERSONNEL COSTS
-

TRAVEL EXPENSES
-

CONTRACTUAL SERVICES
-

EQUIPMENT
Complete Traffic Crash and Electronic Citation Data Collection System-A combination traffic crash and electronic citation data collection system will handle both traffic crash and traffic citation data collection and processing. The traffic crash database system will collect, analyze, and display crash and enforcement data, including a full featured module for analysis, allowing queries for top ranking lists of locations, breakdowns by cause, type, injury, conditions, and many other attributes. Queries and Reports will be provided in a variety of formats including pie charts, bar charts, and summaries. The system provides for crash mapping on Google Earth, ESRI GIS, or similar mapping products. Costs may include laptop/desktop computers, software and licenses, printers, accessories, training, and associated shipping and taxes. The traffic citation system will collect citation data electronically in the field, print a violator copy of the citation, and transfer the information electronically to the agency RMS system and the courts for prosecution. The system will be used by traffic officers to improve the efficiency and accuracy of writing traffic citations. Costs may include the purchase of electronic citation devices, mag-strip readers, fingerprint readers, audio recorders, cameras, docking/charging stations, laptop/desktop computers, software, licenses, printers, accessories, training, and associated shipping and taxes.

OTHER DIRECT COSTS
Mobile Printer - Mobile printers to be used with electronic citation devices for traffic officers to print the citation in the field. Costs include the purchase of the printer, accessories, and associated shipping and taxes.

Mobil Printer Paper - Mobile Printer Thermal Paper Rolls 4" by 80' (36 rolls per case), and associated shipping and taxes.

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

9/12/2025 10:22:00 AM Page 9 of 18
State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
TR26034
Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.

Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;  Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;  23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;  2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
 Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);  28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
 The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
 Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
 Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;  The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
 The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not);  Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38

9/12/2025 10:22:00 AM Page 10 of 18
The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1]in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the

9/12/2025 10:22:00 AM Page 11 of 18
form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any subrecipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or

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rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

9/12/2025 10:22:00 AM Page 13 of 18

1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER

COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and

9/12/2025 10:22:00 AM Page 14 of 18
its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of

9/12/2025 10:22:00 AM Page 15 of 18
records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER

COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS

9/12/2025 10:22:00 AM Page 16 of 18
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient.

If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or reevaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

9/12/2025 10:22:00 AM Page 17 of 18

INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS

1. Each agency is allowed a total of FIVE (5) GEMS Users.

2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims.

3. Complete the form if adding, removing or editing a GEMS user(s).

4. The Grant Director must sign this form and return it with the Grant Agreement.

CURRENT GEMS USER(S)

1. Andrew Bradley
Title: Program Manager Media Contact: No
Phone: (707) 968-2635
Email: [email protected]
State of California – Office of Traffic Safety
OTS-55 Grant Electronic Management System (GEMS) Access Exhibit C

GRANT NUMBER
TR26034

GRANT DETAILS
Grant Number: TR26034
Agency Name: St. Helena Police Department
Grant Title: Traffic Records Improvement Project
Agreement Total: $70,750.00
Authorizing Official: Anil Comelo
Fiscal Official: Martin Beltran
Grant Director: Chris Hartley

9/12/2025 10:22:00 AM Page 18 of 18
Complete the below information if adding, removing or editing a GEMS user(s) GEMS User 1
Add/Change {{[]c11_es_:signer1}} Remove Access {{[] c12_es_:signer1}} Add as a media contact? Yes {{[]c1_es_:signer1}} No{{[]c2_es_:signer1}} {{UserName1_es_:signer1 }} {{UserTitle1_es_:signer1 }}
Name Job Title
{{UserEmail1_es_:signer1 }} {{UserPhone1_es_:signer1 }} Email address Phone number
GEMS User 2
Add/Change {{[]c13_es_:signer1}} Remove Access {{[]c14_es_:signer1}} Add as a media contact? Yes {{[]c3_es_:signer1}}No {{[]c4_es_:signer1}} {{UserName2_es_:signer1 }} {{UserTitle2_es_:signer1 }}
Name Job Title
{{UserEmail2_es_:signer1 }} {{UserPhone2_es_:signer1 }} Email address Phone number
GEMS User 3
Add/Change {{[]c15_es_:signer1}} Remove Access {{[]c16_es_:signer1}} Add as a media contact? Yes {{[]c5_es_:signer1}}No {{[]c6_es_:signer1}} {{UserName3_es_:signer1 }} {{UserTitle3_es_:signer1 }}
Name Job Title
{{UserEmail3_es_:signer1 }} {{UserPhone3_es_:signer1 }} Email address Phone number
GEMS User 4
Add/Change {{[]c17_es_:signer1}} Remove Access {{[]c18_es_:signer1}} Add as a media contact? Yes {{[]c8_es_:signer1}}No {{[]c7_es_:signer1}} {{UserName4_es_:signer1 }} {{UserTitle4_es_:signer1 }}
Name Job Title
{{UserEmail4_es_:signer1 }} {{UserPhone4_es_:signer1 }} Email address Phone number
GEMS User 5
Add/Change {{[]c19_es_:signer1}} Remove Access {{[]c20_es_:signer1}} Add as a media contact? Yes {{[] c9_es_:signer1}}No {{[]c10_es_:signer1}} {{UserName5_es_:signer1 }} {{UserTitle5_es_:signer1 }}
Name Job Title
{{UserEmail5_es_:signer1 }} {{UserPhone5_es_:signer1 }} Email address Phone number
Form completed by: {{Sig_es_:signer1:signature}} Date: {{Dte1_es_:signer1:date}} As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access. {{Sig_es_:signer2:signature}} {{Name1_es_:signer2:fullname }} Signature Name
{{Dte2_es_:signer2:date}} Grant Director
Date Title
Chief Chris Hartley (Sep 16, 2025 15:57:13 PDT)
[email protected] 7079672855 Sep 16, 2025 Chief Chris Hartley (Sep 16, 2025 16:29:04 PDT) Chief Chris Hartley Sep 16, 2025 Page 138 of 195
Agendas Report to the City Council
Agenda Section: NEW BUSINESS
Department: Administrative Services Department
DATE: June 9, 2026
FROM: Mandy Kellogg, Director of Administrative Services, Joseph Leach, Director of Public Works, James McCann, Interim City Manager
SUBJECT: Authorization of a Resolution authorizing execution of Amendment No. 1 to the Welcome Center Agreement (StH Contract FY2026- 004) extending the term of the contract two years through June 30, 2028 for an annual amount of $160,000 between the City of St. Helena and the St. Helena Chamber of Commerce for FY2026- 27 and FY2027-28 and authorizing a budget amendment of
$35,000 for FY27.

RECOMMENDED
ACTION:

Adoption of the Resolution.

PREVIOUS COUNCIL
ACTION:
07/22/25 - Council adoption of Reso 2025-081 authorizing a oneyear Welcome Center Agreement between the City of St. Helena and the St Helena Chamber of Commerce to provide Welcome Center Services for an annual amount of $160,000. The action included a budget amendment of $35,000 from the originally budgeted amount of $125,000.

STATEMENT OF THE
PURPOSE:

Authorize execution of an agreement amendment to extend the City's Contract with the St Helena Chamber of Commerce for two years for $160,000 per year through FY28 (i.e. June 30, 2028).

FINANCIAL IMPACT: FY2027 already includes a budget item of $125,000 (GL 101-40- 00-24-07). A budget amendment/increase of $35,000 is required as part of this action utilizing General Fund reserves.

CEQA DETERMINATION: Not a CEQA Project (CEQA Guidelines §15378) BACKGROUND:

The City of St Helena has partnered with the St Helena Chamber of Commerce for a number of years to support and promote local businesses. In 2025, in spite of the discussion surrounding the budget deficit, the City Council took action to formalize an agreement for the City to contribute $160,000 in funds towards the operations of the Welcome Center. As depicted in the attached "Welcome Center Tourism Report, 2025-2026FY" (Attachment 1), the

Welcome Center provides a variety of tourism and destination marketing services as detailed in Exhibit A of the 2025 agreement (Attachment 2).

DISCUSSION:

The City seeks to continue to support the operations of the Welcome Center through the St Helena Chamber of Commerce. As the presentation illustrates, the Chamber tracks a variety of data that reflects their in-person interactions with visitors and local/regional occupancy rate trends.

ENVIRONMENTAL REVIEW:

Not a CEQA Project (CEQA Guidelines §15378)
GOAL:

Goal 1: Strengthen Financial Sustainability
ATTACHMENTS:

1. Resolution - Chamber Agreement Amend 1a

2. Presentation - Welcome Center & Tourism Report 2025-2026 FY

3. Att 01 - Final Welcome Center & Tourism Report 2025-2026 FY_060226

4. Att 02 - STH Contract FY2026-004_StHelenaChamber

5. Att 03 - Chamber Contract Amend 1

CITY OF ST. HELENA
RESOLUTION NO. 2026-___
RESOLUTION APPROVING AMENDMENT NO. 1 TO THE WELCOME
CENTER AGREEMENT BETWEEN THE CITY OF ST. HELENA AND
THE ST. HELENA CHAMBER OF COMMERCE (AGREEMENT NO.

STH FY2026-004) FOR AN AMOUNT NOT-TO-EXCEED $160,000
PER YEAR FOR FISCAL YEARS 2026-27 & 2027-28 AND
EXTENDING THE TERM THROUGH JUNE 30, 2028

RECITALS
A. The City of St. Helena desired to continue working with the St. Helena Chamber of Commerce by investing funding to market and promote St. Helena as a desirable tourist destination choice; and
B. California Government Code Section 37110 provides the City with authorization to spend money from the General Fund to, among other things, promote the City; and C. The St. Helena Chamber of Commerce represents it is a recognized by the Internal Revenue Service as a Section 501[c][6] nonprofit organization; and D. The St. Helena Chamber of Commerce represents it is directed by an elected Board of Directors from the local business community with a professional staff and is organized and equipped to carry on promotional and marketing activities on behalf of the City through the Welcome Center.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The City Council approves Amendment No. 1 to the Welcome Center Agreement between the City of St. Helena and the St. Helena Chamber of Commerce for FY 2026-27 in an amount not-to-exceed $160,000 and FY2027-28 in an amount not-to-exceed $160,000 subject to the FY28 budget adoption processes; and

2. The City Council authorizes the City Manager to execute the agreement on behalf of the City for a two-year term, ending on June 30, 2028.

3. The City Council authorizes a budget adjustment in the amount of $35,000 utilizing General Fund balance for FY26-27.

4. Funding is as follows:

Description Fund GL Account Amount
Authorized in FY 26-27
Operating Budget Approved
on June 10, 2025
General Fund 101-40-00-24-07 125,000
Budget Adjustment in
FY 26-27 Operating Budget
General Fund 101-40-00-24-07 35,000
Total $160,000
Approved at a Regular Meeting of the St. Helena City Council on June 9, 2026, by the following vote:

Mayor Paul Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Diaz:

APPROVED:

Paul Jamison Dohring, Mayor
ATTEST:

City Clerk

Welcome Center Tourism Report
2025-2026 FY

Chamber + VNV+ City Funded Operations

St. Helena Welcome Center & Mercantile
• Open 6 Days | 10:00AM5:00PM
• Staffed by 1 full-time, 1
part-time, and 2 volunteers
• Serves nearly 22,000
visitors annually
• Distributes St. Helena
11,000 maps each year
• VNV Maps: 10222
• VNV Magazines: 270
• Provides personalized
recommendations and
booking assistance for
local experiences
• Track visitor trends,
referrals, and booking
through the Guest
Information Network (GIN)

How Welcome Centers Create Value for a City

1.Drives Visitors Spending
⚬ Converts pass-through visitors into overnight guests
⚬ Encourages higher-value experiences

2.Supports Local Business
⚬ Directs foot traffic to restaurants, retail, + wineries ⚬ Promotes small and off-peak businesses

3.Shapes Visitor Experiences
⚬ Creates strong first impressions
⚬ Builds repeat visitation + positive word-of-mouth

4.Provides Data for Better Decisions
⚬ Tracks visitor trends + behavior
⚬ Informs city planning and marketing

Welcome Center Operational Values

1.Visitors Services
⚬ Trip planning, bookings, and recommendations
⚬ Public amenitites (including restrooms)
⚬ Support for weddings and large groups

2.Business & Economic
⚬ Promotes local retail and experiences
⚬ Drives referrals to hotels, wineries, and restaurants ⚬ Distributes program like Wine Passports

3.Destination Marketing & Promotion
⚬ Promotes city events and local activities
⚬ Digital displays highlighting business experiences

4.Data & Insights
⚬ Track visitor activity Guest Information Network (GIN) ⚬ Shares data with Visit Napa Valley for tourism strategy ⚬ Provides insights to support city planning and local business

Curated Monthly Events & Community Updates
Monthly publication distributed to residents,
visitors, and partners
Highlights:
• Local events + seasonal programming
• Community updates and key information
• Business and tourism-related happenings
• Serves as a centralized source of curated
local information
• Supports increased awareness and
participation in local events

Bringing Local History to Life
• Curated photo wall exhibit developed in partnership
with the local historical society
• Showcases historic images of St. Helena,
connecting visitors to the City’s heritage
• Serves as an accessible, “mini-museum” experience
within the welcome center
Supporting the 150th Anniversary Celebration
• Promoting St. Helena’s 150th anniversary events to
visitors
• Providing information, recommendation, and event
awareness to increase participation
Mustard Celebration
• An event for the community with food, beverages
and music
• Attendance went up +111% from previous year
Welcome Center Events + Features

St. Helena Merchandise + Swag
• Locally themed apparel, gifts, and
souvenirs
• Strengthens St. Helena’s identity and
brand recognition
• Provides visitors a tangible connection to
their experience
• Supports local storytelling and
community pride
We offer branded St. Helena merchandise that
extends the visitor experience beyond their stay.

Connecting Visitors to Local Experiences
We design and provide curated maps and themed trails that help visitors discover and engage with St. Helena’s businesses, art, and experiences.
• St. Helena Map
• Visit Napa Valley Map
• St. Helena Art Map
• Taco Trail
• Ale Trail
• Burger Trail
• Calistoga Map
• Yountville Map
• American Canyon Map

Welcome Center Executive Summary
Executive Summary
• Total Visitors Assisted -22k
• YOY Change up 5%
Key Highlights
• Trends of guests having NO plans
• Hotel bookings increased 10%
Visitor Origin Breakdown
• Local: Napa and San Francisco
• Domestic: Texas and New York
• International: Canada, Japan, Germany
among top visitors
Visitor Intent
• Wine Tourism
• Dining
• Lodging
• Events
• Retail/Shopping
• Wine Passport Purchasing
• Map/directional needs

Tourism Trends & Insights
Key Observations
• Increase in midweek travel, extending visitor stays beyond weekends
• Small growth in international visitation
• Rising demand for outdoor and experiential activities • Need for non-alcohol options
• More vistors arriving without fixed itineraries, seeking local guidance + recommendations
Seasonal Event Impacts
• Signature events / Wine Barrel Tree significantly boost visitation + local spending
• Visitor volume fluctuates with seasonal patterns, including peak harvest and holiday periods
• Weather and economic conditions influence travel behavior and length of stay

Lodging & Booking Data
• Average Length of Stay: 1–2 nights
• Booking Window: 0–6 days before arrival
• Booking Type: Primarily standalone bookings (vs. packages) Tourism Trends & Insights
• Top Revenue Drivers:
⚬ Lodging
⚬ Wine Experiences
⚬ Dining

Occupancy for 2025 FY
Hotel Occupancy landed 4% YOY.

Occupancy for March 2026
St. Helena ranks #2 in occupancy in the region at 65.7%, outperforming larger peer destinations.

Real-Time Visitor Planning Tools
• Live recommendations for dining, wineries,
events, + attractions
• Supports last-minute travelers (0–6 day
booking window)
• Encourages immediate visits to local
businesses
• Helps convert walk-in visitors into on-thespot decision makers • Turn inspiration into immediate action for
local spending.

Visitors can explore and plan their itineraries in real time using our in-center digital board.

Foot Traffic for 2026
Pedestrian traffic saw a healthy 5% lift, while vehicle traffic held steady .

Connecting Local Businesses to What’s Happening
Regular email updates to businesses on:
• Construction and infrastructure activity
• City events and tourism impacts
• Local happenings and seasonal trends
• Ensures businesses receive consistent and
timely communication
• Supports coordination between city
activity, tourism, and local commerce
• Helps businesses stay informed, prepared,
and engaged

Supporting Local Businesses: Public Restroom Access
• Reduces foot traffic strain on private
business restrooms
• Encourages visitors to stay longer and
explore downtown
• Improves overall cleanliness and
public health
• Provides ADA-accessible facilities for
all guests
• Acts as a reliable, clearly marked
resource for tourists

Passports-Online Visitors + Welcome Center Sales

Thank you
• The Welcome Center delivers measurable
impact through visitor services, business
support, and community connection.
• High visitor volume and strong year overyear
engagement
• Direct support for local businesses and events
• Increased visibility for St. Helena as a
destination
• Trusted source of information for visitors and
residents

Welcome Center Tourism Report
2025-2026 FY
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Chamber + VNV+ City Funded Operations
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St. Helena Welcome Center & Mercantile
• Open 6 Days | 10:00AM5:00PM
• Staffed by 1 full-time, 1
part-time, and 2 volunteers
• Serves nearly 22,000
visitors annually
• Distributes St. Helena
11,000 maps each year
• VNV Maps: 10222
• VNV Magazines: 270
• Provides personalized
recommendations and
booking assistance for
local experiences
• Track visitor trends,
referrals, and booking
through the Guest
Information Network (GIN)
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How Welcome Centers Create Value for a City

1.Drives Visitors Spending
⚬ Converts pass-through visitors into overnight guests
⚬ Encourages higher-value experiences

2.Supports Local Business
⚬ Directs foot traffic to restaurants, retail, + wineries ⚬ Promotes small and off-peak businesses

3.Shapes Visitor Experiences
⚬ Creates strong first impressions
⚬ Builds repeat visitation + positive word-of-mouth

4.Provides Data for Better Decisions
⚬ Tracks visitor trends + behavior
⚬ Informs city planning and marketing
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