City Council and Concurrent Authorities
April 19, 2022

City Council/Successor Agency to the
Redevelopment Agency/Public
Financing Authority/Parking Authority
Concurrent
City of Stockton
Meeting Agenda - Final
City Council/Successor
Agency of the
Redevelopment
Agency/Public Financing
Authority/Parking Authority
Concurrent Agenda
Kevin J. Lincoln II (At Large) Mayor/Chair
Christina Fugazi (District 5) Vice Mayor/Vice Chair
Sol Jobrack (District 1)
Daniel R. Wright (District 2)
Paul Canepa (District 3)
Susan Lenz (District 4)
Kimberly Warmsley (District 6)
Council Chamber, City Hall, 425 N. El Dorado
Street, Stockton CA
Tuesday, April 19, 2022 4:00 PM
Closed Session 4:00 PM :: Regular Session 5:30 PM

1. CLOSED SESSION CALL TO ORDER/ROLL CALL

2. ADDITIONS TO CLOSED SESSION AGENDA

3. ANNOUNCEMENT OF CLOSED SESSION

3.1 22-0339 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Number of Cases: One
Name of Case: Kurt Wilson v. City Council of Stockton, et al. (San Joaquin County Superior Court Case No.

STK-CV-UVM-2019-12404)
This Closed Session is authorized pursuant to section 54956.9(a) of the Government Code.

Department: City Attorney

3.2 22-0340 CONFERENCE WITH LABOR NEGOTIATOR
City of Stockton Page 1 Printed on 4/12/2022
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Meeting Agenda - Final
Recommended Action: Agency Designated Representative: City Manager Harry Black Employee Organizations: Unrepresented Units, Stockton City Employees' Association, Operating Engineer's Local 3, Mid-Management/Supervisory Level Unit, Unrepresented Management/Confidential, Law Department, Stockton Police Management Association, Stockton Firefighters Local 456 International Association of Firefighters, Stockton Fire Management, Stockton Police Officers' Association (SPOA)
This Closed Session is authorized pursuant to section 54957.6(a) of the Government Code.

Department: City Attorney

3.3 22-0341 PUBLIC EMPLOYEE PERFORMANCE EVALUATION:

Recommended Action: City Manager
This Closed Session is authorized pursuant to Government Code section 54957.

Department: City Attorney

3.4 22-0342 PUBLIC EMPLOYEE PERFORMANCE EVALUATION:

Recommended Action: City Attorney
This Closed Session is authorized pursuant to Government Code section 54957.

Department: City Attorney

3.5 22-0343 PUBLIC EMPLOYEE PERFORMANCE EVALUATION:

Recommended Action: City Clerk
This Closed Session is authorized pursuant to Government Code section 54957.

Department: City Attorney

3.6 22-0344 CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION Number of Cases: One
Based on existing facts and circumstances, there is significant exposure to litigation pursuant to Government Code section 54956.9(b).

Department: City Attorney

4. PUBLIC COMMENT*
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Meeting Agenda - Final

5. RECESS TO CLOSED SESSION

6. REGULAR SESSION CALL TO ORDER/ROLL CALL

7. INVOCATION/PLEDGE TO FLAG

8. REPORT OF ACTION TAKEN IN CLOSED SESSION

9. ADDITIONS TO REGULAR SESSION AGENDA***

10. RECOGNITIONS, ANNOUNCEMENTS, OR REPORTS

10.1 22-0397 PROCLAMATION: EARTH DAY - APRIL 24, 2022
Department: Office of the Mayor

11. PUBLIC COMMENTS* – MATTERS NOT ON THE AGENDA

12. CONSENT AGENDA

12.1 22-0240 APPROVE A MOTION TO JUSTIFY EXCEPTION TO THE

COMPETITIVE BID PROCESS AND ENTER INTO A COOPERATIVE

PURCHASING AGREEMENT WITH THE NATIONAL ASSOCIATION

OF STATE PROCUREMENT OFFICIALS (NASPO) VALUEPOINT

PROGRAM, FOR PROCUREMENT OF ACQUISITION SUPPORT

SERVICES THROUGH CIVIC INITIATIVES, LLC
Recommended Action: RECOMMENDATION
It is recommended that the City Council approve a motion to:

1. Approve the use of a Cooperative Purchasing Agreement through the National Association of State Procurement Officials (NASPO) ValuePoint Cooperative Purchasing Program, Master Agreement 19-19-05 to provide the City access to guaranteed labor category rates for support services from Civic Initiatives, LLC;

2. Authorize the City Manager to execute a multi-year agreement with options to renew, to support American Rescue Plan procurement portfolio with Civic Initiative LLC, for immediate support services; and

3. Approve findings which support and justify an exception to the competitive bid process.

It is also recommended that the City Manager be authorized to take necessary and appropriate actions to carry out the purpose and intent of the motion.

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Meeting Agenda - Final
Department: Administrative Services
Attachments: Attachment A - CoOp Agreement with Civic Initiatives

12.2 22-0345 APPROVAL OF CITY COUNCIL MINUTES
Recommended Action: RECOMMENDATION
Approve the minutes from the City Council Special meetings of February 28, 2022 and March 7, 2022
Department: City Clerk
Attachment A 2022-02-28 Special
Attachment B 2022-03-07 Special
Attachments:

12.3 22-0372 RATIFYING THE SAN JOAQUIN COUNCIL OF GOVERNMENTS’ ANNUAL FINANCIAL PLAN FOR FISCAL YEAR 2022-23
Recommended Action: RECOMMENDATION
It is recommended that the City Council approve a motion to ratify the San Joaquin Council of Governments' Annual Financial Plan for Fiscal Year 2022-23.

Department: City Manager
Attachments: Attachment A – SJCOG FY 22-23 Annual Financial Plan

12.4 22-0264 ACCEPT THE 2022-2023 ANNUAL HEALTH BENEFITS REPORT AND ADOPT THE MONTHLY PREMIUM RATES FOR THE CITY’S
HEALTH PLANS FOR FISCAL YEAR 2022-2023
Recommended Action: RECOMMENDATION
It is recommended that the City Council approve a motion to:

1. Accept the 2022-2023 Annual Health Benefits Report for the City's medical, dental, and vision plans; and

2. Approve the recommended monthly premium rates for the City's health plans for Fiscal Year (FY) 2022-2023; and

3. Approve entering into a Memorandum of Understanding (MOU) agreement with PRISM to join their pool for Delta Dental FY 2022-2023; and

4. Approve consolidating employer paid Life Insurance, AD&D, and Long-Term Disability through Lincoln (PRISM); and

5. Authorize the City Manager or their designee to execute health benefit policies and plans to address the health care needs of the City's employees.

Department: Human Resources
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Meeting Agenda - Final
Attachment A - 2022-2023 Health Benefits Report
Attachment B - Employee and Employer Health Contributions Attachments:

12.5 22-0365 PRELIMINARILY APPROVE THE 2022-23 STOCKTON

CONSOLIDATED STORM DRAINAGE MAINTENANCE
ASSESSMENT DISTRICT 2005-1 ANNUAL ENGINEERS’ REPORT,
THE PROPOSED FISCAL YEAR 2022-23 BUDGET, AND SET A
PUBLIC HEARING FOR JUNE 14, 2022
Recommended Action: RECOMMENDATION
It is recommended that the City Council adopt a resolution to:

1. Preliminarily approve the Fiscal Year (FY) 2022-23 Annual Engineers' Report for the Stockton Consolidated Storm Drainage Maintenance Assessment District 2005-1.

2. Preliminarily approve the FY 2022-23 proposed budgets for each zone.

3. Approve setting a Public Hearing for June 14, 2022.

4. Authorize the City Clerk to publish notice of the public hearing.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

Department: Municipal Utilities
Attachment A - District Zones Location Map
Attachment B - Summary of Zone Budgets
Proposed Resolution
Attachments:

12.6 22-0368 PRELIMINARILY APPROVE THE 2022-23 ANNUAL ASSESSMENTS

FOR INDUSTRIAL STORM DRAINAGE BASIN MAINTENANCE
DISTRICTS AND ANNUAL ENGINEERS’ REPORT, THE PROPOSED
FISCAL YEAR 2022-23 BUDGET, AND SET A PUBLIC HEARING
FOR JUNE 14, 2022
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Meeting Agenda - Final
Recommended Action: RECOMMENDATION
It is recommended that the City Council adopt six resolutions of intention to:

1. Preliminarily approve the Fiscal Year 2022-23 annual assessments for the six Storm Drainage Basin Maintenance Districts proposed budgets.

2. Preliminarily approve and confirm the Engineer's estimate of the itemized costs and expenses of the maintenance and incidental expenses contained in the proposed budget.

3. Approve setting a Public Hearing for June 14, 2022, for the following industrial storm drainage basin districts:
� Western Pacific Industrial Park Storm Drainage Basin Maintenance District, Project Number 81-1 (Western Pacific)
� Charter Way Industrial Site Storm Drainage Basin Maintenance District, Project Number 86-4 (Charter Way)
� Arch Road Industrial Park Storm Drainage Basin Maintenance District, Project Number 84-2 (Arch Road)
� Airport Gateway Center Storm Drainage Basin Maintenance District (Airport Gateway)
� Stockton Airport Business Center Storm Drainage Basin Maintenance District, Project Number 84-1 (Stockton Airport)
� North Newcastle Storm Pump Station and Basin Maintenance District, Project Number 20-1 (North Newcastle)

4. Authorize the City Clerk to publish notice of the public hearing.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of these resolutions.

Department: Municipal Utilities
Attachment A - Storm Drainage Basin Districts Map
Attachment B - Budgets for Each District
Proposed Resolution Western Pacific
Proposed Resolution Charter Way Industrial
Proposed Resolution Arch Road Industrial
Proposed Resolution Airport Gateway Center
Proposed Resolution Stockton Airport Business
Proposed Resolution North Newcastle
Attachments:

12.7 22-0322 PRELIMINARILY APPROVE THE FISCAL YEAR 2022-23 CENTRAL

STOCKTON LIGHTING MAINTENANCE DISTRICT ANNUAL

ENGINEER'S REPORT, PRELIMINARILY APPROVE THE
PROPOSED FISCAL YEAR 2022-23 BUDGET, AND SET A PUBLIC
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HEARING FOR JUNE 14, 2022
Recommended Action: RECOMMENDATION
It is recommended that the City Council adopt a resolution to:

1. Preliminarily approve the Central Stockton Lighting Maintenance District Annual Engineer's Report for the Fiscal Year 2022-23.

2. Preliminarily approve the proposed Fiscal Year 2022-23 budget.

3. Set a public hearing for June 14, 2022.

4. Authorize the City Clerk to publish notice of the public hearing.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

Department: Public Works
Attachment A - Vicinity Map
Attachment B - Proposed FY 2022-23 Budget
Proposed Resolution
Attachments:

12.8 22-0366 PRELIMINARILY APPROVE THE FISCAL YEAR 2022-23 STOCKTON

CONSOLIDATED LANDSCAPE MAINTENANCE ASSESSMENT
DISTRICT NO. 96-2 ANNUAL ENGINEER'S REPORT, PROPOSED
FISCAL YEAR 2022-23 BUDGET, AND SET A PUBLIC HEARING
FOR JUNE 14, 2022
Recommended Action: RECOMMENDATION
It is recommended that the City Council adopt a resolution to:

1. Preliminarily approve the Stockton Consolidated Landscape Maintenance Assessment District No. 96-2 Annual Engineer's Report for the Fiscal Year 2022-23.

2. Preliminarily approve the proposed Fiscal Year 2022-23 budget.

3. Set a public hearing for June 14, 2022.

4. Authorize the City Clerk to publish notice of the public hearing.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

Department: Public Works
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Meeting Agenda - Final
Attachment A - Vicinity Map
Attachment B - Proposed FY 2022-23 Budget
Attachment C - Preliminary Summary of Zones
Proposed Resolution - LMD Landscape Preliminary
Attachments:

12.9 22-0235 AUTHORIZE CONTRACT AMENDMENT NO. 2 WITH ALPHA ANALYTICAL LABORATORIES, INC. TO PROVIDE LABORATORY

SERVICES
Recommended Action: RECOMMENDATION
It is recommended that the City Council approve a motion:

1. Authorizing Contract Amendment No. 2 (Attachment A) in the amount of $163,300 with Alpha Analytical Laboratories, Inc., Elk Grove, California, to provide laboratory services; and

2. Authorizing the City Manager to take appropriate and necessary actions to carry out the purpose and intent of this motion.

Department: Municipal Utilities
Attachment A - Contract Amendment No. 2
Attachment B - Contract
Attachment C - Contract Amendment No. 1
Attachment D - Cost Increase Request and Proposed Tests Attachments:

12.10 22-0297 APPROVE A RESOLUTION TO ACCEPT TRUST FUNDS OF THE ESTATE OF THE DECEDENT, CARL O. SCHATZ AS ORDERED BY

THE SUPERIOR COURT OF CALIFORNIA, COUNTY OF SAN
JOAQUIN IN THE AMOUNT OF $200,000 AND AMEND THE FY
2021-22 BUDGET
Recommended Action: RECOMMENDATION
It is recommended that the City Council approve a resolution to:

1. Accept funding from the estate of the decedent, Carl O. Schatz as ordered by the Superior Court of California, County of San Joaquin in the amount of $200,000; and

2. Appropriating revenue and expenditure budget in the Police Special Revenue Fund; and

3. Authorize the City Manager, or designee, to take all necessary and appropriate actions to carry out the purpose and intent of the resolution.

Department: Police
Attachment A - Court Order
Proposed Resolution
Attachments:

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Meeting Agenda - Final

12.11 22-0328 APPROVE MOTION TO AUTHORIZE THE SUBMITTAL OF

PROJECTS TO THE SAN JOAQUIN COUNCIL OF GOVERNMENTS
FOR “ONE VOICE” PROJECT PRIORITIES FOR FEDERAL FISCAL
YEAR 2022-2023
Recommended Action: RECOMMENDATION
It is recommended that the City Council approve a motion to:

1. Authorize the submittal of three projects to the San Joaquin Council of Governments for proposed federal funding as part of the annual "One Voice" trip to Washington, D.C.

2. Authorize associated agreements and undertake actions to accept and receive the funding in the event that the funding requests are successful, including any future amendments.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.

Department: Public Works

12.12 22-0394 ADOPT RESOLUTION TO AUTHORIZE THE ALEXANDRIA AND FIVE

MILE SLOUGH CULVERT REPLACEMENT PROJECT
Recommended Action: RECOMMENDATION
It is recommended that the City Council adopt a resolution to:

1. Approve the Notice of Exemption No. NOE32-21 under the California Environmental Quality Act for the Alexandria and Five Mile Slough Culvert Replacement, Project No. WT19018.

2. Approve the plans and specifications for the Alexandria and Five Mile Slough Culvert Replacement, Project No. WT19018.

3. Award a Construction Contract in the amount of $708,215 to Sinclair General Engineering Construction, Inc. of Oakdale, CA, for the Alexandria and Five Mile Slough Culvert Replacement, Project No. WT19018.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

Department: Public Works
Attachment A - Vicinity Map
Proposed Resolution
Exhibit 1 - Notice of Exemption
Exhibit 2 - Construction Contract
Attachments:

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Meeting Agenda - Final

13. ADMINISTRATIVE MATTERS

14. UNFINISHED BUSINESS

15. NEW BUSINESS

15.1 22-0227 APPROVE THE 2022 STOCKTON TOURISM BUSINESS

IMPROVEMENT DISTRICT BUDGET AND SERVICE PLAN, AND
2021 ANNUAL REPORT
Recommended Action: RECOMMENDATION
It is recommended that the City Council adopt a resolution:

1. Approving the 2022 Annual Service Plan for the Stockton Tourism Business Improvement District;

2. Approving the 2022 Operating Budget and Assessment for the Stockton Tourism Business Improvement District;

3. Approving the 2021 Annual Report for the Stockton Tourism Business Improvement District; and

4. Authorizing the City Manager, or designee, to take necessary and appropriate actions to carry out the purpose of this resolution.

Department: Economic Development
Proposed Resolution
Exhibit 1 - TBID Visit Stockton 2022 Service Plan
Exhibit 2 - TBID Visit Stockton 2021 Annual Report
Exhibit 3 - TBID Visit Stockton 2022 Budget
PPT - Visit Stockton (TBID) Council Update
Attachments:

15.2 22-0289 AUTHORIZE AWARD OF 5-YEAR CONTRACTS FOR

PROFESSIONAL SERVICES WITH PFM ASSET MANAGEMENT LLC
AND CHANDLER ASSET MANAGEMENT SERVICES, INC., TO

PROVIDE INVESTMENT MANAGEMENT SERVICES
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Meeting Agenda - Final
Recommended Action: RECOMMENDATION
It is recommended that the City Council approve a motion:

1. Approving findings that support an exception to the competitive bidding requirement pursuant to Stockton Municipal Code section 3.68.070(A)(3) for negotiated contracts following solicitation of competitive proposals;

2. Awarding 5-year Professional Services Contracts to PFM Asset Management LLC and Chandler Asset Management Services, Inc., to provide investment management services at a rate of 3.80 basis points (0.038%) on the monthly average portfolio balance; and

3. Authorizing the City Manager to take appropriate and necessary actions to carry out the purpose and intent of this motion.

Department: Administrative Services
Attachment A - Agreement - PFM Asset Management
Attachment B - Agreement - Chandler Asset Management
PPT - Investment Management Presentation
Attachments:

15.3 22-0373 ADOPT A RESOLUTION TO ACCEPT AND APPROPRIATE FUNDING

FROM THE CALIFORNIA STATE WATER RESOURCES CONTROL

BOARD WATER AND WASTEWATER ARREARAGE PAYMENT
PROGRAM; APPROVE THE ALLOCATION OF FUNDS AND

APPROVE A WAIVER OF ELIGIBLE CUSTOMER LATE FEES
Recommended Action: RECOMMENDATION
It is recommended that the City Council adopt a resolution to:

1. Accept and appropriate funds from the California State Water Resources Control Board for the Water and Wastewater Arrearage Payment Program in an amount up to $2,253,527.34.

2. Approve the allocation of funds in accordance with all Water and Wastewater Arrearage Payment Program requirements.

3. Approve a waiver of customer late payment fees eligible under the Water and Wastewater Arrearage Payment Program.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

Department: Municipal Utilities
Proposed Resolution
PPT - Wastewater Arrearage Payment Program
Attachments:

15.4 22-0390 DISCUSSION ON POTENTIAL 4TH OF JULY CELEBRATION City of Stockton Page 11 Printed on 4/12/2022
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Meeting Agenda - Final
Department: Office of the Mayor

16. HEARINGS**

16.1 22-0323 HOLD PUBLIC HEARING TO APPROVE THE ANNUAL BUDGET AND ASSESSMENT ROLLS FOR THE 2022-23 HOLIDAY PARK

MAINTENANCE DISTRICT
Recommended Action: RECOMMENDATION
This scheduled noticed public hearing is being held to consider public comments and testimony regarding the Holiday Park Maintenance District 2022-23 proposed Assessment budget and the levy of assessments.

At the conclusion of the public hearing, if a majority protest does not exist, it is recommended that the City Council adopt a resolution to:

1. Override any and all public hearing protests.

2. Approve the Annual Budget for Holiday Park Budget for FY2022-23.

3. Confirm and approve the assessment of $46,598 for the Holiday Park Maintenance District for FY2022-23.

4. Authorize the City of Stockton Chief Financial Officer to assess those parcels within the assessment district.

5. Certify the assessments meet the requirements pertaining to the levy of annual assessments.

6. Approve a subsidy in the amount of $81,489 from the Strong Communities Fund (210-000) to continue operations and maintenance of the facility.

7. Authorize the City Manager to take appropriate actions to carry out the purpose and intent of the resolution.

Department: Community Services
Attachment A - Holiday Park Annual Budget
Attachment B - Holiday Park Assessment District Map
Proposed Resolution - Holiday Park 2022_2023
PPT - Holiday Park Maintenance District Assessment
Attachments:

16.2 22-0134 PUBLIC HEARING TO ACCEPT THE ECONOMIC DEVELOPMENT SUBSIDY 2021 ANNUAL REPORT
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Recommended Action: RECOMMENDATION
It is recommended that the City Council, by motion:

1. Accept the Economic Development Subsidy 2021 Annual Report, which includes all subsidies the City has provided to developers/business entities for economic development purposes over $100,000; and

2. Authorize the City Manager to take appropriate and necessary actions to carry out the purpose and intent of this motion.

Department: Community Development
Attachment A - Government Code 53083
Attachment B - Annual Report 2021
PPT - Economic Development Subsidy Report
Attachments:

16.3 22-0265 ADOPT A RESOLUTION CERTIFYING AN ENVIRONMENTAL

IMPACT REPORT, ADOPT AN ORDINANCE FOR PRE-ZONING,

ADOPT A DEVELOPMENT AGREEMENT, AND ADOPT A

RESOLUTION AUTHORIZING ANNEXATION REQUESTS FOR A
PROPOSED INDUSTRIAL DEVELOPMENT AT 5110, 5150, 5268,
5280, AND 5290 MARIPOSA ROAD, 4500 EAST CLARK ROAD, AND 4600 AND 4610 MARFARGOA DRIVE (APNS 179-220-10; -11; -12; -13; -16; -17; -18; -19; -24) (P20-0805)
Recommended Action: RECOMMENDATION
It is recommended that the City Council:

1. Adopt a Resolution certifying the Mariposa Industrial Park Environmental Impact Report (SCH #2020120283), including a Statement of Overriding Considerations, and adopt a Mitigation Monitoring and Reporting Program; and

2. Adopt an Ordinance for the Pre-zoning of APNs 179-220-10; -11; -12; -13; -16; -17; -18-; 19; and -24 to Industrial, Limited (IL); and

3. Adopt an Ordinance for a Development Agreement; and

4. Adopt a Resolution authorizing the filing of an annexation application with the San Joaquin Local Agency Formation Commission; and

5. Authorize the City Manager to take appropriate and necessary actions to carry out the purpose and intent of the resolutions.

Department: Community Development
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Meeting Agenda - Final
Attachment A - Location Map and Aerial Photo
Attachment B - Zoning Map
Attachment C - General Plan Land Use Map
Attachment D - Project Plan
Attachment E - Draft EIR
Attachment G - Prezone Description
Attachment F - Final EIR
Attachment H - City Services Plan
Attachment I - Annexation Map
Attachment J - Development Agreement
Attachment K - Planning Commission Resolutions
Attachment L - MSR 10 Year Horizon Exhibit
Proposed Resolution - Environmental Impact Report
Exhibit 1 - Final EIR
Exhibit 2 - Statement of OC Revised
Exhibit 3 - Findings and MMRP Revised
Proposed Resolution - Annexation
Exhibit 1 - City Services Plan
Exhibit 2 - Prezone Description and Map
Exhibit 3 - Draft Montezuma Agreement
Exhibit 4 - MSR 10 Year Horizon Exhibit
Proposed Ordinance - Prezone
Exhibit 1 - Prezone Description and Map
Proposed Ordinance - Development Agreement
Exhibit 1 - Development Agreement
PPT - Mariposa Industrial Park Annexation
Attachments:

17. CITY MANAGER'S UPDATE

18. COUNCIL COMMENTS

19. ADJOURNMENT

INFORMATIONAL ITEMS

1. 22-0351 COUNCIL COMMITTEE/BOARD AND COMMISSION MINUTES City of Stockton Page 14 Printed on 4/12/2022
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Meeting Agenda - Final
Recommended Action: RECOMMENDATION
Information item only. No action required.

Department: City Clerk
CSC 2021-11-18
CSC 2021-12-16
PC 2021-12-09
PC 2022-01-13
PC 2022-01-27
Attachments:

CERTIFICATE OF POSTING
I declare, under penalty of perjury, that I am employed by the City of Stockton and that I caused this agenda to be posted in the City Hall notice case on April 12, 2022, in compliance with the Brown Act.

Eliza R. Garza, CMC
City Clerk
By: ________________________________
Deputy
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*Citizens may comment on any subject within the jurisdiction of the City Council/Successor Agency to the Redevelopment Agency/Public Finance Authority/Parking Authority, including items on the Agenda. Each speaker is limited to three minutes. Speakers must submit “Request to Speak” cards to the City Clerk, and be prepared to speak when called. No speaker cards will be received after the close of the Citizen’s Comments portion of the meeting.
**Speakers should hold comments on items listed as a Hearing until the Hearing is opened. If a large number of people desire to speak at a Hearing, the Mayor/Chair may reduce the amount of time allocated to each speaker to three (3) minutes.
***Additions to the Agenda - Government Code Section 54954.2(b)(2), allows members of the City Council present at the meeting to take immediate action, with either a two-thirds or unanimous vote, to place an item on the agenda that action must be taken and that the item came to the attention of the City subsequent to the agenda being posted.

All proceedings before this meeting body are conducted in English. The City of Stockton does not furnish language interpreters and, if one is needed, it shall be the responsibility of the person needing one.

In accordance with the Americans With Disabilities Act and California Law, it is the policy of the City of Stockton to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require a copy of a public hearing notice, or an agenda and/or agenda packet in an appropriate alternative format; or if you require other accommodation, please contact the Office of the City Clerk located at 425 North El Dorado Street, Stockton, California 95202 during normal business hours or by calling (209) 937-8459, at least 5 days in advance of the hearing/meeting. Advance notification within this guideline will enable the City/Agency to make reasonable arrangements to ensure accessibility.

Materials related to an item on this agenda submitted to City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 425 North El Dorado Street, Stockton, California 95202, during normal business hours. Such documents are also available on the City's website at www.stocktongov.com subject to staff's ability to post the documents before the meeting.

CHALLENGING CITY DECISIONS: The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Stockton, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

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Legislation Text
File #: 22-0397, Version: 1
PROCLAMATION: EARTH DAY - APRIL 24, 2022
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Legislation Text
File #: 22-0240, Version: 1

APPROVE A MOTION TO JUSTIFY EXCEPTION TO THE COMPETITIVE BID PROCESS AND

ENTER INTO A COOPERATIVE PURCHASING AGREEMENT WITH THE NATIONAL

ASSOCIATION OF STATE PROCUREMENT OFFICIALS (NASPO) VALUEPOINT PROGRAM,

FOR PROCUREMENT OF ACQUISITION SUPPORT SERVICES THROUGH CIVIC INITIATIVES, LLC

RECOMMENDATION
It is recommended that the City Council approve a motion to:

1. Approve the use of a Cooperative Purchasing Agreement through the National Association of State Procurement Officials (NASPO) ValuePoint Cooperative Purchasing Program, Master Agreement 19-19-05 to provide the City access to guaranteed labor category rates for support services from Civic Initiatives, LLC;

2. Authorize the City Manager to execute a multi-year agreement with options to renew, to support American Rescue Plan procurement portfolio with Civic Initiative LLC, for immediate support services; and

3. Approve findings which support and justify an exception to the competitive bid process.

It is also recommended that the City Manager be authorized to take necessary and appropriate actions to carry out the purpose and intent of the motion.

Summary
The City of Stockton was awarded American Rescue Plan (ARPA) funding in the amount of $78 million. On September 14, 2021 a motion (2021-09-14-1501) approved a list of 34 projects or items.

The 2-round funding requires expedient and compliant procurement activity. In response to this increased workload and an urgent need to handle various procurements, Administrative Services Department (ASD) identified staff augmentation acquisition support services through the use of leveraged procurement agreements that consider the purchasing power of multiple entities to achieve more competitive pricing. The Stockton Municipal Code allows the use of cooperative agreements lead by public agencies as an exception to the competitive bid process. City staff have identified the NASPO ValuePoint cooperative agreement to provide the aforementioned services to support the ARPA procurement portfolio.

Utilizing this NASPO ValuePoint cooperative agreement will allow the City’s Procurement Division to continue supporting operational activities at competitive prices for the federally funded ARPA projects identified. The proposed contract amount is for a total amount not to exceed $300,000 with a term through June 2024.

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DISCUSSION
Background
On September 14, 2021, Council approved Motion 2021-09-14-1501 which established broad scope categories to program the City of Stockton allocation of $78 million in American Rescue Plan Act funding. Within each category, projects were identified to be performed by City departments. The majority of the identified projects will require a competitive and/or a non-compete procurement process to comply with the most restrictive procurement approach between the City and federal regulations.

The Procurement Division researched the market for available staff augmentation support services in preparation of managing the increased, urgent procurement activity anticipated. The day-to-day procurement operations paired with increased workload related to the ARPA project portfolio will be best handled by entering into a Cooperative Purchase Agreement with Civic Initiatives, LLC through the NASPO ValuePoint Cooperative Purchasing Program. The current master agreement expires in June 2022 with two (2) additional one-year renewals for final term ending in June 2024.

A recognized ‘best practice’ for local governments is to utilize cooperative agreements that leverage the combined purchasing power of many entities and provide significant benefits for the participating organizations. Cooperative agreements are established through a formal competitive bidding process that meets City requirements, and thus fulfills the City’s procedural requirements for full and open marketplace competition. The combined leverage of numerous participating entities that are represented by a cooperative purchasing group gives the City the ability to receive preferential pricing, terms and conditions that the marketplace would typically offer only to a much larger organization.

Present Situation
Civic Initiatives, LLC is fully capable to provide the necessary services in compliance with federal and City requirements for the ARPA procurement portfolio on an as-needed task structure to expand the capacity of the Procurement Division and support City departments on critical procurement decisions for identified ARPA funded projects.

Findings
Pursuant to SMC section 3.68.070, Council may approve findings which support an exception to the competitive bidding process. These findings include:

1. The City does not have sufficient expertise or staff resources to support the compliance and expedience required for the ARPA portfolio.

2. Use of the cooperative purchasing agreement is appropriate to immediately onboard and incorporate experienced procurement professionals with guaranteed labor category rates per the Master Agreement.

3. The City will assign the ARPA project and approve required tasks, as needed, to support department efforts and project timelines.

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FINANCIAL SUMMARY
The contract work on ARPA projects will be paid with ARPA grant funds re-allocated administratively from the ERP COVID Related Cost Offset activity and moved from Round 2 to Round 1. Funding in the amount of $300,000 is available in the ARPA grant account 0010-156-650002-280-282-10-00-000 -000-. Any additional funding needed for renewals in future fiscal years will be included in the annual budget development process as needed for continued staff augmentation.

Attachment A - Cooperative Agreement with Civic Initiatives, LLC City of Stockton Page 3 of 3 Printed on 4/12/2022
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COOPERATIVE/PIGGYBACK PURCHASE AGREEMENT
AGREEMENT SUMMARY:

1. Cooperative/Piggyback
Name:

National Association of State Procurement Officials
(NASPO) ValuePoint Cooperative Purchasing
Program, State of Hawaii

2. Contractor: Civic Initiatives, LLC

3. Cooperative Agency
Agreement Name and
Agreement Number:

Procurement of Acquisition Support Services
(PASS), Master Agreement # 19-19-05

4. Cooperative Agency Initial
Agreement Term:

Start Date: June 05, 2019
End Date: June 5, 2022

5. Cooperative Agency’s
Agreement-Options to
extend:

Base period of two (2) years and may be extended
for three (3) additional 12-month periods.

6. Cooperative Agency
Amended Term:

Amendment #1 exercised the first 12-month optional
period from June 6, 2021 – June 5, 2022.

7. Cooperative Agency
Remaining Options to
Renew:

Two (2) additional 12-month optional periods remain,
not to extend beyond June 5, 2024.

8. City of Stockton
Cooperative Purchase
Agreement Term:

Start Date: March 1, 2022
End Date: June 5, 2022, Term will be modified as
additional 12-month options are exercised.

9. City of Stockton
Cooperative/ Piggyback
Purchase Agreement
Amount:

Not to Exceed $300,000 for the term of the
Agreement including the additional 12-month
options.

AGREEMENT
The City of Stockton, a California municipal corporation on behalf of itself and its associated entities ("City/Client"), and the above-named Contractor (“Contractor/Civic Initiatives”), do hereby agree that City shall be granted the pricing, terms, and conditions under the above referenced Procurement of Acquisition Support Services (PASS), Master Agreement # 19-19-05 (“COOP”) as such may be amended from time to time. The COOP and associated documents referenced in the agreement are incorporated herein as Exhibit A to this City Cooperative/Piggyback Purchase Agreement (“Agreement”).

ATTACHMENT A 21
2 (Rev. 6.14.21)
Contractor shall grant such pricing, terms, and conditions to City for all procurements of goods and services, whether taking place on a City purchase order, purchasing card (credit card), or other purchasing modality, whether via telephone, via the Contractor website, or via direct purchase at a Contractor retail location.

1. Agreement Term: The Term of this Agreement shall remain in effect from March 23, 2022, through June 5, 2022, unless terminated earlier by the City. If the Cooperative/Piggyback Agency extends the COOP with Contractor by a written amendment, the City has the option to extend the term of this Agreement by written amendment not to go beyond the term stated in the COOP fully executed amendment. In the event the COOP is not extended by the Cooperative/Piggyback Agency, the Contractor agrees to extend the same terms and conditions of the existing COOP named in the Agreement Summary, Number 3, to the City upon written amendment.

2. Insurance and Hold Harmless: In addition to the pricing, terms and conditions stated in the COOP and the associated documents incorporated herein as Exhibit A, Contractor shall, at Contractor’s sole cost and expense and for the full term of the Agreement or any extension thereof, obtain and maintain at least all the insurance requirements listed in attached Exhibit B.

To the fullest extent permitted by law, Contractor shall hold harmless, defend at its own expense, and indemnify the City of Stockton, its officers, employees, agents, and volunteers, against any and all liability, claims, losses, damages, or expenses, including reasonable attorney’s fees, arising from all acts or omissions of contractor or its officers, agents, or employees in rendering services under this contract; excluding, however, such liability, claims, losses, damages, or expenses arising from the City of Stockton’s sole negligence or willful acts. The duty to defend and the duty to indemnify are separate and distinct obligations. The indemnification obligations of this section shall survive the termination of this Agreement.

3. Compensation: City and Contractor do hereby enter into this Agreement for procurement of acquisition support services available in the above-named COOP and associated documents incorporated herein as Exhibit A and referenced in the attached Scope of Work, Exhibit C. In no way, shall payment to the Contractor during the term of this Agreement exceed Three Hundred Thousand ($300,000.00) for the purchase of procurement of acquisition support services. Any person signing this Agreement on behalf of City or Contractor does warrants that he or she has full authority to do so.

4. Governing Law. California law shall govern any legal action pursuant to this Agreement with venue for all claims in the Superior Court of the County of San Joaquin, Stockton Branch or, where applicable, in the Federal District Court of California, Eastern District, Sacramento Division.

This Agreement may be amended only by a written amendment, consistent with the COOP, signed by Contractor and City.

ATTACHMENT A 22
3 (Rev. 6.14.21)

CITY OF STOCKTON CIVIC INITIATIVES, LLC
By: __________________________
Harry Black, City Manager Signature
____________________________
Print name
ATTEST: Title: ________________________
____________________________ [If Contractor is a corporation, signatures must Eliza R. Garza CMC, City Clerk comply with Corporations Code §313] APPROVED AS TO FORM:

By: __________________________
___________________________ Signature
City Attorney,
__________________________
Print name
Title: _______________________
ATTACHMENT A 23
4 (Rev. 6.14.21)

EXHIBIT A
Includes the fully executed agreement, all other associated documents are available in Procurement.

ATTACHMENT A 24
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Procurement of Acquisition Support Services (PASS), RFP-18-002-SW, NASPO ValuePoint Master Agreement Terms and Conditions
NASPO ValuePoint Master Agreement
For
Acquisition Support Services (PASS)
A Contract for the NASPO ValuePoint Cooperative Purchasing Program Acting by and through the State of Hawaii (Lead State)
Department of Accounting and General Services
State Procurement Office
1151 Punchbowl Street, Room 416
Honolulu, HI 96813
And
Civic Initiatives, LLC
823 Congress Avenue, #1433
Austin, TX 78767
Master Agreement Number 19-19-05
ATTACHMENT A 25
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Procurement of Acquisition Support Services (PASS), RFP-18-002-SW, NASPO ValuePoint Master Agreement Terms and Conditions
Table of Contents
I. NASPO ValuePoint Master Agreement Overview
II. Definitions
III. NASPO ValuePoint Program Provisions
IV. Scope of Work
V. Administration of Orders
VI. Labor Categories and Hourly Rates
VII. General Provisions
Exhibit 1 – Minimum Qualifications for Labor Categories Exhibit 2 – Labor Rates
Exhibit 3 – Sample NVP Detailed Sales Report
ATTACHMENT A 26
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Procurement of Acquisition Support Services (PASS), RFP-18-002-SW, NASPO ValuePoint Master Agreement Terms and Conditions
I. NASPO VALUEPOINT MASTER AGREEMENT OVERVIEW
A. Parties
This Master Agreement is entered into by and between the State of Hawaii, acting by and through the Department of Accounting and General Services, State Procurement Office (hereinafter called the “Lead State”), and Civic Initiatives, LLC for the Procurement of Acquisition Support Services (PASS) for the benefit of Participating Entities and Purchasing Entities. The Contractor and the Lead State hereby agree to the following terms and conditions.

B. Effective Date
This Master Agreement shall be not be effective or enforceable until the date on which it is approved and signed (hereinafter called the “Effective Date”) by the State of Hawaii Administrator or designee.

C. Master Agreement Order of Precedence

1. Any Order placed under this Master Agreement shall consist of the following documents:
a. A Participating Entity’s Participating Addendum (“PA”); b. NASPO ValuePoint Master Agreement Terms & Conditions; c. A Purchase Order issued against the Master Agreement; d. The Scope of Work;
e. The Solicitation or, if separately executed after award, the Lead State’s bilateral agreement that integrates applicable provisions;
f. Contractor’s response to the Solicitation, as revised (if permitted) and accepted by the Lead State.

2. These documents shall be read to be consistent and complementary.

Any conflict among these documents shall be resolved by giving priority to these documents in the order listed above. Contractor terms and conditions that apply to this Master Agreement are only those that are expressly accepted by the Lead State and must be in writing and attached to this Master Agreement as an Exhibit or Attachment.

D. Term of the Master Agreement

1. Initial Term. This Master Agreement has a base period of two (2) years and shall terminate unless it is extended.

2. Extension Terms. This Master Agreement may be extended for up to three (3) additional 12-month periods or parts thereof at the Lead State’s discretion, by mutual agreement and upon review of ATTACHMENT A 27
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requirements of Participating Entities, current market conditions, and Contractor performance.

3. Additional Provisions. The Master Agreement may be extended pursuant to Hawaii Administrative Rules (HAR) §3-122-3, (a) if a contract has exhausted its provision for extension(s) of time of performance, or if the contract does not include a provision for extension(s) of time of performance, the contract may be extended upon approval of the chief procurement officer, provided: (1) The period of each extension is for one hundred eighty calendar days or less; (2) The procurement officer makes a written determination that it is not practical to award another contract at the time of the expiration of the contract for reasons to include but not limited to the following:
(A) A new contract cannot be executed by the time the contract expires; or (B) The need for the good or service is short term.

4. Amendments. The terms of this Master Agreement shall be not waived, altered, modified, supplemented or amended in any manner whatsoever without prior approval of the Lead State.

E. Contract Type
This Master Agreement is a Firm-Fixed-Price (FFP) contract based on labor hours under which only FFP task orders can be issued. For work performed by the Contractor’s employees and/or Subcontractor employees, the labor categories, direct-productive-labor-hours (DPLH) and fixed labor rates shall apply. The pricing per labor category shall be based on the Contractor’s offer submitted in response RFP-18-002-SW.

F. Promotion of the NASPO ValuePoint Master Agreement
The NASPO ValuePoint Master Agreement Terms and Conditions include program provisions governing participation in the cooperative, reporting and payment of administrative fees, and marketing/education relating to the NASPO ValuePoint cooperative procurement program. In this regard, know that Contractor will be expected to:

1. Promote the use of the Master Agreement.

2. Integrate each state’s procurement officials’ (CPO) permission to use the Master Agreement.

3. Acknowledge that Public entities are sensitive to “scope” issues, that is, whether performance is within the intended scope of the solicitation as awarded. Contractor shall have a strategy to promote agreements of this nature.

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II. DEFINITIONS
A. Acceptance is defined by the applicable commercial code, except Acceptance shall not occur before the completion of delivery in accordance with the Order, installation if required, and a reasonable time for inspection of the Product.

B. Contractor means the person or entity delivering Products or performing services under the terms and conditions set forth in this Master Agreement.

C. Embedded Software means one or more software applications which permanently reside on a computing device.

D. HIePRO means Hawaii Electronic Procurement System.

E. Intellectual Property means any and all patents, copyrights, service marks, trademarks, trade secrets, trade names, patentable inventions, or other similar proprietary rights, in tangible or intangible form, and all rights, title, and interest therein.

F. Lead State means the State centrally administering any resulting Master Agreement(s).

G. Master Agreement means the underlying agreement executed by and between the Lead State, acting on behalf of the NASPO ValuePoint program, and the Contractor, as now or hereafter amended.

H. NASPO ValuePoint is the NASPO Cooperative Purchasing Organization LLC, doing business as NASPO ValuePoint, a 501(c)(3) limited liability company that is a subsidiary organization the National Association of State Procurement Officials (NASPO), the sole member of NASPO ValuePoint.

NASPO ValuePoint facilitates administration of the NASPO cooperative group contracting consortium of state chief procurement officials for the benefit of state departments, institutions, agencies, and political subdivisions and other eligible entities (i.e., colleges, school districts, counties, cities, some nonprofit organizations, etc.) for all states, the District of Columbia, and territories of the United States. NASPO ValuePoint is identified in the Master Agreement as the recipient of reports and may perform contract administration functions relating to collecting and receiving reports as well as other contract administration functions as assigned by the Lead State.

I. Order or Purchase Order means any purchase order, sales order, contract or other document used by a Purchasing Entity to order the Products.

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J. Participating Addendum means a bilateral agreement executed by a Contractor and a Participating Entity incorporating this Master Agreement and any other additional Participating Entity specific language or other requirements, e.g. ordering procedures specific to the Participating Entity, other terms and conditions.

K. Participating Entity means a state, or other legal entity, properly authorized to enter into a Participating Addendum.

L. Participating State means a state, the District of Columbia, or one of the territories of the United States that is listed in the Request for Proposal as intending to participate. Upon execution of the Participating Addendum, a Participating State becomes a Participating Entity; however, a Participating State listed in the Request for Proposals is not required to participate through execution of a Participating Addendum.

M. Product means any equipment, software (including embedded software), documentation, service or other deliverable supplied or created by the Contractor pursuant to this Master Agreement. The term products, supplies and services; and products and services are used interchangeably in these terms and conditions.

N. Purchasing Entity means a state (as well as the District of Columbia and U.S territories), city, county, district, other political subdivision of a State, and a nonprofit organization under the laws of some states if authorized by a Participating Addendum, that issues a Purchase Order against the Master Agreement and becomes financially committed to the purchase.

O. Vendor means the person or entity that has the capability to sell goods or services but have not entered into a formal contract. (See definition of Contractor).

III. NASPO VALUEPOINT PROGRAM PROVISIONS
A. Price and Rate Guarantee Period

1. All labor category rates must be guaranteed for the initial term and additional years of the Master Agreement.

2. Contractor is only authorized to provide services that awarded under this Master Agreement.

B. Participants and Scope

1. Contractor may not deliver Products under this Master Agreement until a Participating Addendum acceptable to the Participating Entity and Contractor is executed. The NASPO ValuePoint Master ATTACHMENT A 30
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Agreement Terms and Conditions are applicable to any Order by a Participating Entity (and other Purchasing Entities covered by their Participating Addendum), except to the extent altered, modified, supplemented or amended by a Participating Addendum. By way of illustration and not limitation, this authority may apply to unique delivery and invoicing requirements, confidentiality requirements, defaults on Orders, governing law and venue relating to Orders by a Participating Entity, indemnification, and insurance requirements.

Statutory or constitutional requirements relating to availability of funds may require specific language in some Participating Addenda in order to comply with applicable law. The expectation is that these alterations, modifications, supplements, or amendments will be addressed in the Participating Addendum or, with the consent of the Purchasing Entity and Contractor, may be included in the ordering document (e.g. purchase order or contract) used by the Purchasing Entity to place the Order.

2. Use of specific NASPO ValuePoint cooperative Master Agreements by state agencies, political subdivisions and other Participating Entities (including cooperatives) authorized by individual state’s statutes to use state contracts are subject to the approval of the respective State Chief Procurement Official. Issues of interpretation and eligibility for participation are solely within the authority of the respective State Chief Procurement Official.

3. Obligations under this Master Agreement are limited to those Participating Entities who have signed a Participating Addendum and Purchasing Entities within the scope of those Participating Addenda.

States or other entities permitted to participate may use an informal competitive process to determine which Master Agreements to participate in through execution of a Participating Addendum.

Financial obligations of Participating Entities who are states are limited to the orders placed by the departments or other state agencies and institutions having available funds. Participating Entities who are states incur no financial obligations on behalf of other Purchasing Entities. Contractor shall email a fully executed PDF copy of each Participating Addendum to
[email protected] to support documentation of participation and posting in appropriate data bases.

4. NASPO Cooperative Purchasing Organization LLC, doing business as NASPO ValuePoint, is not a party to the Master Agreement. It is a nonprofit cooperative purchasing organization assisting states in administering the NASPO cooperative purchasing program for state government departments, institutions, agencies and political subdivisions (e.g., colleges, school districts, counties, cities, etc.) for ATTACHMENT A 31
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Procurement of Acquisition Support Services (PASS), RFP-18-002-SW, NASPO ValuePoint Master Agreement Terms and Conditions
all 50 states, the District of Columbia and the territories of the United States.

5. Participating Addenda shall not be construed to amend the following provisions in this Master Agreement between the Lead State and Contractor that prescribe NASPO ValuePoint Program requirements:

Term of the Master Agreement; Amendments; Participants and Scope; Administrative Fee; NASPO ValuePoint Summary and Detailed Usage Reports; NASPO ValuePoint Cooperative Program Marketing and Performance Review; NASPO ValuePoint
eMarketCenter; Right to Publish; Price and Rate Guarantee Period; and Individual Customers. Any such language shall be void and of no effect.

6. Participating Entities who are not states may under some circumstances sign their own Participating Addendum, subject to the approval of participation by the Chief Procurement Official of the state where the Participating Entity is located. Coordinate requests for such participation through NASPO ValuePoint. Any permission to participate through execution of a Participating Addendum is not a determination that procurement authority exists in the Participating Entity; they must ensure that they have the requisite procurement authority to execute a Participating Addendum.

7. Resale. “Resale” means any payment in exchange for transfer of tangible goods, software, or assignment of the right to services.

Subject to any specific conditions included in the solicitation or Contractor’s proposal as accepted by the Lead State, or as explicitly permitted in a Participating Addendum, Purchasing Entities may not resell Products (the definition of which includes services that are deliverables). Any sale or transfer permitted by this subsection must be consistent with license rights granted for use of intellectual property.

8. The Lead State expects to evaluate the utilization of the Master Agreement at the annual performance review. Lead State may, in its discretion, cancel the Master Agreement pursuant to section VII.

General Provisions, H. Cancellation, or not exercise an option to renew, when Contractor utilization does not warrant further administration of the Master Agreement. The Lead State may exercise its right to not renew the Master Agreement if Contractor fails to record or report revenue for three consecutive quarters, upon 60-calendar day written notice to the Contractor. Cancellation based on nonuse or under-utilization will not occur sooner than two years after award (or execution if later) of the Master Agreement. This subsection does not limit the discretionary right of either the Lead ATTACHMENT A 32
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State or Contractor to cancel the Master Agreement pursuant to section VII. General Provisions, H. Cancellation or to terminate for default pursuant to section VII General Provisions, J Defaults and Remedies.

9. Contractor agrees, within 30 days of contract award, to notify the Lead State and NASPO ValuePoint of any contractual most-favoredcustomer provisions in third-part contracts or agreements that may affect the promotion of this Master Agreements or whose terms provide for adjustments to future rates or pricing based on rates, pricing in, or Orders from this master agreement. Upon request of the Lead State or NASPO ValuePoint, Contractor shall provide a copy of any such provisions.

C. Administrative Fees

1. The Contractor shall pay to NASPO ValuePoint, or its assignee, a NASPO ValuePoint Administrative Fee of one-quarter of one percent (0.25% or 0.0025) no later than sixty (60) days following the end of each calendar quarter. The NASPO ValuePoint Administrative Fee shall be submitted quarterly and is based on all sales of products and services under the Master Agreement (less any charges for taxes or shipping). The NASPO ValuePoint Administrative Fee is not negotiable. This fee is part of the Contractor’s pricing and not a separate line item.

2. Some states may require an additional fee be paid directly to the state only on purchases made by Purchasing Entities within that state. For all such requests, the fee level, payment method and schedule for such reports and payments will be incorporated into the Participating Addendum that is made a part of the Master Agreement. The Contractor may adjust the Master Agreement pricing accordingly for purchases made by Purchasing Entities within the jurisdiction of the state. All such agreements shall not affect the NASPO ValuePoint Administrative Fee percentage or the prices paid by the Purchasing Entities outside the jurisdiction of the state requesting the additional fee. The NASPO ValuePoint Administrative Fee in subsection 6a shall be based on the gross amount of all sales (less any charges for taxes or shipping) at the adjusted prices (if any) in Participating Addenda.

D. NASPO ValuePoint Summary and Detailed Usage Reports
The Contractor shall provide the following NASPO ValuePoint reports.

ATTACHMENT A 33
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1. Summary Sales Data. The Contractor shall submit quarterly sales reports directly to NASPO ValuePoint using the NASPO ValuePoint Quarterly Sales/Administrative Fee Reporting Tool found at 4Thttp://calculator.naspovaluepoint.org4T. Any/all sales made under this Master Agreement shall be reported as cumulative totals by state.

Even if Contractor experiences zero sales during a calendar quarter, a report is still required. Reports shall be due no later than thirty (30) days following the end of the calendar quarter (as specified in the reporting tool).

2. Detailed Sales Data. Contractor shall also report detailed sales data by: (1) state; (2) entity/customer type, e.g. local government, higher education, K12, non-profit; (3) Purchasing Entity name; (4) Purchasing Entity bill-to and ship-to locations; (4) Purchasing Entity and Contractor Purchase Order identifier/number(s); (5) Purchase Order Type (e.g. sales order, credit, return, upgrade, determined by industry practices); (6) Purchase Order date; (7) Ship Date; (8) and line item description, including product number if used. The report shall be submitted in any form required by the solicitation. Reports are due on a quarterly basis and must be received by the Lead State and NASPO ValuePoint Cooperative Development Team no later than thirty (30) days after the end of the reporting period. Reports shall be delivered to the Lead State and to the NASPO ValuePoint Cooperative Development Team electronically through a designated portal, email, CD-ROM, flash drive or other method as determined by the Lead State and NASPO ValuePoint. Detailed sales data reports shall include sales information for all sales under Participating Addenda executed under this Master Agreement. The format for the detailed sales data report is in shown in Exhibit 3 – SAMPLE NASPO ValuePoint Detailed Sales Report.

3. Reportable sales for the summary sales data report and detailed sales data report includes sales to employees for personal use where authorized by the solicitation and the Participating Addendum. 0TReport data for employees should be limited to ONLY the state and entity they are participating under the authority of (state and agency, city, county, school district, etc.) and the amount of sales. 0TNo personal identification numbers, e.g. names, addresses, 63Tsocial security numbers or any other numerical identifier63T, may be submitted with any report.

4. Contractor shall provide the NASPO ValuePoint Cooperative Development Coordinator with an executive summary each quarter that includes, at a minimum, a list of states with an active Participating Addendum, states that Contractor is in negotiations with and any Participating Addendum roll out or implementation activities and issues. NASPO ValuePoint Cooperative Development Coordinator ATTACHMENT A 34
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and Contractor will determine the format and content of the executive summary. The executive summary is due thirty (30) days after the conclusion of each calendar quarter.

5. Timely submission of these reports is a material requirement of the Master Agreement. The recipient of the reports shall have exclusive ownership of the media containing the reports. 0T 0TThe Lead State and NASPO ValuePoint shall have a perpetual, irrevocable, non-exclusive, royalty free, transferable right to display, modify, copy, and otherwise use reports, data and information provided under this section.

E. NASPO ValuePoint Cooperative Program Marketing and
Performance Review

1. Contractor agrees to work cooperatively with NASPO ValuePoint personnel. Contractor agrees to present plans to NASPO ValuePoint for the education of Contractor’s contract administrator(s) and sales/marketing workforce regarding the Master Agreement contract, including the competitive nature of NASPO ValuePoint procurements, the Master agreement and participating addendum process, and the manner in which qualifying entities can participate in the Master Agreement.

2. Contractor agrees to participate in an annual contract performance review at a location selected by the Lead State and NASPO ValuePoint, which may include a discussion of marketing action plans, target strategies, marketing materials, as well as Contractor reporting and timeliness of payment of administration fees.

F. NASPO ValuePoint eMarket Center

1. In July 2011, NASPO ValuePoint entered into a multi-year agreement with SciQuest, Inc. (doing business as JAGGAER) whereby JAGGAER will provide certain electronic catalog hosting and management services to enable eligible NASPO ValuePoint’s customers to access a central online website to view and/or shop the goods and services available from existing NASPO ValuePoint Cooperative Contracts. The central online website is referred to as the NASPO ValuePoint eMarket Center.

2. The Contractor will have visibility in the eMarket Center through Ordering Instructions. These Ordering Instructions are available at no cost to the Contractor and provide customers information regarding the Contractors website and ordering information. The Contractor is required at a minimum to participate in the eMarket Center through Ordering Instructions.

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3. At a minimum, the Contractor agrees to the following timeline:

NASPO ValuePoint eMarket Center Site Admin shall provide a written request to the Contractor to begin Ordering Instruction process. The Contractor shall have thirty (30) days from receipt of written request to work with NASPO ValuePoint to provide any unique information and ordering instructions that the Contractor would like the customer to have.

G. Right to Publish
Throughout the duration of this Master Agreement, Contractor must secure from the Lead State prior approval for the release of information that pertains to the potential work or activities covered by the Master Agreement. This limitation does not preclude publication about the award of the Master Agreement or marketing activities consistent with any proposed and accepted marketing plan. The Contractor shall not make any representations of NASPO ValuePoint’s opinion or position as to the quality or effectiveness of the services that are the subject of this Master Agreement without prior written consent. Failure to adhere to this requirement may result in termination of the Master Agreement for cause.

H. Individual Customers
Except to the extent modified by a Participating Addendum, each Purchasing Entity shall follow the terms and conditions of the Master Agreement and applicable Participating Addendum and will have the same rights and responsibilities for their purchases as the Lead State has in the Master Agreement, including but not limited to, any indemnity or right to recover any costs as such right is defined in the Master Agreement and applicable Participating Addendum for their purchases. Each Purchasing Entity will be responsible for its own charges, fees, and liabilities. The Contractor will apply the charges and invoice each Purchasing Entity individually.

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IV. SCOPE OF WORK
A. Contractor guarantees a continuing supply of quality services within the scope of work for acquisition support services.

1. The diagram below depicts services that support procurement activities based on a general acquisition lifecycle. Actions indicated within each phase (A. through E.) are examples of when they may be utilized throughout the lifecycle and may be required at any phase.

Acquisition Life Cycle
This contract is intended to supplement the resources needed to assist procurement personnel to obtain the desired goods and/or services. For example, if the agency has the need to procure IT consulting services, the Acquisition Support Services Contractor(s) will assist in writing specifications and/or develop an RFP and/or provide any other acquisition support services that will provide the agency with a resulting contract for such services.

A.

Acquisition
Planning
B.  Market
Research
C.

Solicitation &
Award
D.  Contract
Management
E.

Completion &
Closeout
Acquisition Planning
•Requirements
Definition
•Specification/
SOW
Development
•Solicitation
Planning
•Evaluation
Planning
•Strategic
Teaming
•Independent
Cost Estimate
Market Research
•Cost & Pricing
analysis
•Source
Availability
•Request for
Information
(RFI)
•Pre‐
Solicitation
Conference
Solicitation
& Award
•Solicitation
Review
•Evaluation
•Negotiation (if
applicable)
•Price Fair &
Reasonable
Determination
•Subcontractor
flow‐down
Contract Management
•Change
Management
•Request for
Equitable
Adjustment
•Process
Optimization
•Compliance
Reviews
•Burn Rate
Reviews
•Quality
Oversight
Completion
& Closeout
•Delivery /
Acceptance
Support
•Final
Payment &
Closeout
•Vendor
Performance
Evaluation
Phases
Actions
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Note: This contract will not include any services related to the procurement of construction.

2. Contractor Responsibility
The Contractor shall be able to provide all services in all categories described below. If the Contractor does not maintain the subject matter expert in-house, it will be their responsibility to secure the needed services as the Prime Contractor.

Outside contractors may be utilized to prepare specifications and work statements in the development of a solicitation. Contractors paid for those services shall be precluded from bidding on or receiving a contract when they participated in any way in the development of the solicitation package or any resulting contract.

Therefore, if a Contractor is hired to provide any services through the PASS contract, the Prime Contractor and any of its subcontractors are precluded from bidding or responding to the resulting solicitation.

3. General Requirements
Contractors shall be responsible to meet the general requirements applicable across all categories. These requirements include:

Customer Service
Management
Quality Control
Personnel/Staffing
Experience
Contractors are expected to maintain the highest standards of these requirements throughout the life of the contract and must require all Subcontractors to attest to the same standards of service.

4. Service Categories
The following describes the service categories and expected outputs that are within the scope of work of the Master Agreement. These services are actions that may be utilized throughout the acquisition lifecycle and may be required at any phase.

A. Acquisition Planning
Category One – Specifications/Scope of Work Review
After a need is determined, the quality, price and the performance of a product or service depend almost entirely on the purchase description used to communicate the requirement. If a specification was used as a method of describing the requirement, which ATTACHMENT A 38
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mostly happens for services, that specification must be clear and concise. Challenges by potential suppliers, costly delays in completing a project or unnecessary problems further down the line are, in most instances, attributed to an improper, inadequate description of definition or requirements. The additional effort spent at the beginning of the procurement lifecycle increases the probability of full satisfaction in meeting the needs of the end-user, procurement and contract specialist and Contractor/supplier.

This category of services is for the review and/or assistance in development of a scope of work (SOW) or specification(s). If not available in-house, the technical specification development by a subject-matter-expert shall be obtained/contracted by the awarded Contractor(s) for this category. Services within this category are as follows:

1. Review Services
Provide recommendation to amend/develop specifications/SOW to produce correct, clear, and concise obligations of all parties with respect to the needed goods or services. Review services shall include verification, validation, and recommendation so that the SOW/specifications for needed goods and/or service clearly identify how the specification/SOW may be amended/changed to reflect the following:
 The wording of the scope shall be precise.
 The overall message should be clear and understandable.  The specification should simplify the process.
 The tolerances should be reasonable.
 The scope/specification should provide a relatively easy process to verify acceptance or rejection.
 The specification should be exact.
 The specification should not be restrictive, but be broad enough to allow competition. If, however, there is justification for a restrictive specification/SOW, the report/recommendation shall provide a clear explanation for the need of the restrictive specification.  The specification/SOW should provide some built-in flexibility that is applicable to the industry.

2. Requirement Analysis
Requirement analysis is value analysis applicable to the writing of specifications or SOW to eliminate products and services that are not cost effective. Contractor shall identify and make recommendations to specifications or SOW to ensure that an agency will obtain the best products or services or meet the goals that are available in the market at prices that are determined fair and reasonable.

Requirement analysis services shall include review, analysis and recommendation ATTACHMENT A 39
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and clearly identify how the specification/scope of work may be amended/changed to reflect the following, as applicable:
 Eliminate a requirement that is not cost effective.
 Improve the quality level without impacting the cost(s).  Describe requirement(s) of quality standards to increase the service life.  Achieve total value, i.e. not only initial expense as the award factor.

3. Specification Writing (Technical)
Contractors’ support team members shall possess strong communication skills and expertise in needed topics of and programs. In addition, technical writers must have the skills to research and effectively interview subject matter experts (SMEs), if they are not the SMEs themselves. The technical writer should gather information and communicate complicated ideas in a clear and informative manner.

Contractor(s) shall be able to provide specification writing services for all types of specifications, such as design, specifications, performance specifications, or market grades to name a few.

Contractor shall assist in development and preparation of pre-award Request for Information (RFI), Statements of Work (SOW), Statements of Objective (SOO) and other requirements documents. This effort includes assisting in researching and drafting specifications and standards, including Performance-based Work Statements (PWS); developing performance measures, providing consultation and recommendations; and coordinating requirements documents. Note: State to state may vary on what they call SOW, i.e. statement of work, statement of need, scope of work, etc.

Outputs: SOWs; SOOs; PWSs; and related documents, i.e. restrictive specifications justification.

Category Two – Procurement Strategy/Acquisition Strategy Plan The procurement team is made up of stakeholders that will participate in developing the procurement strategy plan. Stakeholders are individuals who have an interest in the needed goods or services. These individuals provide a significant contribution to the effort based on their subject matter expertise of the project scope or deliverables.

Depending on the complexity of the procurement, support services may be needed to develop the plan. Services within this category are as follows:

1. Procurement Plan Development/Review
Contractor shall provide services to include advice and recommendations for all elements in the plan, including approaches, options, strategies, risks, contracting methods, competition, sources, cost, milestone schedule, etc. If not available inhouse, the subject-matter-expert(s) shall be obtained/contracted by the awarded ATTACHMENT A 40
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Contractor(s) for this category. The plan should contain the following information:

Acquisition Background
Description of Requirement/Statement of Need
Conditions
Background and Contract History
Contract Type: Unit costs or lump sum
Performance Period
Capability and capacity of Performance
Estimated Schedule
Estimated cost/budget
Plan of Action
Service Description
Potential Sources
Market Research Results/Interested Sources
Acquisition Approach
Competition
Source Selection Procedures
Contracting Considerations or Incentives
Other Considerations
Contract Administration
Surveillance: Monitoring timelines with milestones
Monitoring performance during contract period
Verifying contractor’s performance of SOW through
checklist(s)

2. Research/Reports
The Contractor shall research existing Government-wide contracts for available products and services. Contractor shall evaluate different approaches to and sources for acquisition support. Contractor shall research available suppliers and compare the services and costs of obtaining support from difference providers.

Information gathered shall be provided in a report form for use the development of a procurement plan.

Contractor shall provide advice and recommendation for all elements in acquisition plans, including approaches, options, strategies, risks, contracting methods, competition, sources, cost, milestone schedule, etc. Research existing Government-wide contracts for available products and services. Evaluate different approaches to and sources for acquisition support. Research available suppliers and compare services and costs of obtaining support from the different providers.

Outputs: Written acquisition/procurement plans.

Category Three – Independent Government Cost Estimate
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An Independent Government Cost Estimate (IGCE) is a tool developed by government personnel to estimate the costs incurred by a Contractor in the performance of a contract.

An IGCE is generated by the government, who may utilize and obtain input from an outside Contractor. Such Contractor remains confidential and will not be allowed to respond to a solicitation for which it participated in the IGCE in any manner whatsoever.

The IGCE is an unbiased realistic cost estimate that reflects a clear understanding of the requirements. IGCEs serve various functions as:
 A projected, anticipated, or probable cost;
 A benchmark for establishing cost/price analysis;
 An analysis of reasonable and required resources to perform the contract; and  A justification for decisions made throughout the procurement life cycle.

Specifically, IGCEs are used to project and reserve funds for acquisitions, determine if assumptions in a cost proposal are based on the same or similar assumptions, and determine fair and reasonable pricing.

This category of services is for consultation and/or assistance in the development of IGCEs. Government agencies do not always have sufficient resources or expertise to conduct these cost estimates on their own and may rely on third party Contractors to generate these reports on their behalf. Contractors providing these services under the resultant cooperative agreement shall be required to sign non-disclosure agreements and may not have a vested interest in the contract for which the Contractor is generating the estimate. Contractor must be unbiased and objective in its approach and methodologies.

Services within this category are as follows:

1. Data Collection
Contractor shall collaborate with the agency to gain a thorough understanding of the contract scope of work for which the IGCE is being generated. Contractor shall establish a plan that identifies stakeholders and other resource requirements necessary to generate the IGCE, including a schedule that specifies the start date and delivery date for the final report, and a list of all potential sources of information required to complete the cost estimate.

At a minimum, the Contractor shall request and receive the following information:
 Statement of Work (SOW) and supporting scope documents (solicitations, drawings, plans, etc.)
 Any agency-developed cost estimates or contractor cost proposal and technical approach.
 Basis of Estimate (BOE), including a description of the scope, methodologies, references and defining deliverables, assumptions and exclusions, clarifications, adjustments, and level of uncertainty.

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Other documentation or information that is useful in performing an IGCE include, but are not limited to:
 Past purchases of similar products or services
 Market research and knowledge of current economic conditions  Proposal narrative, including background
 Work Breakdown Structure (WBS) and WBS Dictionary
 Project schedule
 Risk management plan
 Rates for fees or other mark-ups
 Lists of government-furnished property, equipment or services  Cost estimate back-up documentation such as contracted labor rates and associated mark-ups, subcontracted quotes, specification sheets, purchase orders, and catalog cut sheets

2. Sufficiency Review
Once all requested information has been received, Contractor shall review the information for sufficiency to ensure adequate quantity and quality of data exists to develop an accurate and effective IGCE. The Sufficiency Review serves to:
 Determine all costs involved in performing the contract scope of work, including any direct and indirect costs as well as contractor profits and fees.  Examine the information to ensure that it meets the technical requirements for its intended purpose.
 Determine whether the information is clearly documented, well organized, and presented at an appropriate level of detail, and that summary documents are traceable to the supporting documentation.
 Look at the depth and breadth of the supporting documents, and data contained therein.

The Sufficiency Review may determine that certain documentation is insufficient for proceeding with the cost estimate. In such instances, Contractor shall notify the agency, provide a list of the documents that are insufficient, and provide reasons for the finding or specific information needed to make the document acceptable.

3. Data Analysis
Data Analysis consists of two components: review and analysis.

The review component consists of an-depth examination and qualitative analysis of all the sufficient information requested and received as part of Data Collection.

Contractor shall conduct a thorough review of the SOW, agency-developed cost estimates or contractor-developed cost estimate or proposal, BOE, and any other ATTACHMENT A 43
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sufficient information received. Contractor shall apply the appropriate estimating methodologies to the data to generate the IGCE.

Once the IGCE is generated, the estimate must be validated. Contractor shall employ the appropriate cost-validation techniques to test the cost estimate and determine whether it is reasonable and includes all necessary costs. Some commonly-accepted techniques include spot checking and preparing a check estimate. Offerors shall detail in their proposals the cost-validation techniques they utilize to validate cost estimates.

4. Results Reporting
Contractor shall prepare an in-depth IGCE report detailing its findings. The IGCE report prepared by the Contractor shall describe the BOE and provide the agency with recommendations based on the findings to assist in decision-making throughout the procurement life cycle. Contractor may be required to update the IGCE report as the acquisition progresses through the different phases of the procurement life cycle.

Contractor shall provide services that may include but are not limited to research and analysis of past purchases of similar products or services, current market value of the products or services, or other agency purchases of similar products and services.

Outputs: IGCEs.

B. Market Research
Category Four – Market Research
Market Research is a necessary step to identify available sources to meet the needs of any given solicitation. Market research refers to the examination of available sources to find the available sources of supply which may identify critical business requirement. Due to limited resources or timing, agencies may require the assistance of an outside Contractor to provide necessary data to develop a solicitation that will reach the widest distribution possible.

This category of services is for consultation and/or assistance with market research services. Services within this category are as follows:

Market Research Services – Contractor shall research available suppliers and compare the services and costs of obtaining goods or services from difference providers.

Information gathered shall be provided in a report form for use in the development of a competitive solicitation. Contractor shall provide advice and recommendation for all elements in market research, including approaches, options, strategies, risks, methods, competition, sources, cost, milestone, etc. Research existing Government-wide contracts ATTACHMENT A 44
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for available products and services. Research available suppliers and compare services and costs of obtaining support from the different providers.

The market research team should consider the following:
 The overall budget for the project should be clearly stated and the funding source should be identified prior to commencement of services.  The Market Research Plan should be agreed upon by all parties before any commencement of services.
 The methodology to be used should be clearly specified and agreed upon by all parties.
 The research should have a simplified process.
 The target markets should be clearly identified.
 The research should be broad enough to capture the largest possible data set.  The research should not be overly restrictive.
 The research should provide some built-in flexibility that is applicable to industry.

Outputs: Market research documentation.

Category Five – Cost & Pricing Analysis
A Cost & Pricing Analysis conducted before a Request for Proposal (RFP) is released will assist a State in determining how to capture all costs related to a project, determine which method is best for evaluating cost, and if the budget for said project is realistic. Cost & Pricing Analysis is a key component to predicting the viability of a project. Because of limited resources or timing, agencies may require the assistance of an outside Contractor to assist with a Cost & Pricing Analysis for stakeholder review.

Cost & Pricing Analysis may also be conducted after BAFOs are received. And Cost & Pricing Analysis may also be conducted post award for contract renewals, modifications or assistance in determination of termination due to non-compliance with contract terms.

This category of services is for consultation and/or assistance with cost & pricing analysis services. Services within this category are as follows:

Cost & Pricing Analysis – Contractor shall assist in developing estimated cost and price elements for the work to be performed to prepare analyses for Stakeholders to make sound decisions on the financial viability of a project.

Cost & Pricing Analysis services shall include, but are not limited to:
 Developing plans and alternatives for effective price competition  Informing states of impact of budget on technical, contract, and pricing outcomes
 Developing approach for State’s/Stakeholder’ budget planning ATTACHMENT A 45
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 Developing cost proposal solicitation documents to aid states in the development of the RFP
 Analyzing contracts/programs to assess price competitiveness  Providing alternatives and research for stakeholders
 Providing estimates (case-by-case based on need of State/Stakeholder).  Demonstrating value of RFP and/or new system/product to State/Stakeholder  Providing a Make-or-buy analysis
 Providing a Go, no-go analysis
 Developing and analyzing BAFO requests
 Determining that the prices submitted by Offerors are acceptable, fair and reasonable
 Providing cost analysis during RFP evaluation – services performed to help States/Stakeholders analyze the cost proposals of several vendors to find best value
 Developing evaluation support documentation to help States/Stakeholders validate the reasonableness of proposed labor rates as well as indirect rates (fringe, overhead, general and administrative, and materials)  Performing independent review of each cost element within an Offeror’s cost proposal
 Providing post-award services (contract renewals, modifications, assistance in determination of termination if not in compliance with contract terms)  Burn Rate Analysis
 Analysis of Change Orders & Modifications
 Award fee/incentive fee analysis
 Closeout payment analysis
Outputs: Cost and pricing analyses.

C. Solicitation & Award
Category Six – Solicitation Review or Preparation
The solicitation document is the official document inviting the vendor community to respond to the needs of the government entity. The solicitation should foster competition and ensure fair and equitable treatment of interested parties. Competition has multiple levels. Competition exists not only in prices but also in the technical competence of the vendors and in the quality of their products or services. The request for proposal process allows the opportunity for vendors to submit innovative solutions, increasing the Government’s latitude of choice and assuring the reasonableness of costs.

This category of services is for the review and/or development of a solicitation document. Services within this category would be as follows:

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1. Review Services
Contractor shall provide recommendation to amend/develop any part of the solicitation document to produce correct, clear, and concise obligations of all parties with respect to the needed goods or services. Review services shall include verification, validation, recommendation to improve at minimum the following sections of the solicitation:
 Scope of work, statement of work or specifications.
 Standard bid/proposal clauses such as bid guarantee, indemnification, intellectual property rights, insurance, etc.
 Evaluation criteria.
 Bidder/Offeror qualifications.
 Proposal format.
 Administrative and Technical Response Requirements.
 Price and Cost sheets.
 Contract administration, post award.
 Payment terms.

2. RFP Development
Contractor shall develop and prepare the solicitation document, which may be a request for quotes (RFQ), request for proposals (RFP), including two-step process solicitation or any other hybrid solicitation within the system of that State. The solicitation shall include all appropriate solicitation terms and conditions applicable Outputs: Solicitations
Category Seven – Source Selection
The nature of the source selection planning process, the techniques for obtaining information, the procedures used in evaluation, and the decision-making methods vary from procurement to procurement. Source selection planning entails: preparing to receive bids or proposals, preparing to apply evaluation criteria, and determining standards to select a Contractor. Proposals are often separated into technical and price sections with each evaluated separately. Evaluation may be complex, requiring a panel experts. Some proposal evaluation may require a consultant’s assistance. The Source Selection Plan (SSP) should include: evaluation criteria, evaluation standards, weighting system, screening system, and source selection process.

This category of services is for assistance in preparation of a source selection plan and source selection activities. Services within this category are as follows:

Source Selection – Contractor shall develop and prepare source selection plans, in accordance with State statute and rules; instruct evaluation team members on roles and responsibilities; act in the capacity of an advisory role during the evaluation, which may include cost estimating or technical subject matter expertise; ensure Conflict of ATTACHMENT A 47
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Interest/Nondisclosure forms are signed; prepare evaluation sheets or score sheets; and prepare draft of source selection decision memorandum.

Outputs: Source Selection Plans (SSP), Evaluation Sheets Category Eight – Cost Realism Analysis
Cost Realism Analysis is usually conducted after cost proposals have been received in response to a RFP. Cost Realism Analysis may be requested by States to determine if all components of cost have been contemplated from all vendors. Determining if cost proposals are acceptable and fair will assist States in a successful evaluation and award of a contract which is in the best interest of the State. Cost realism is about the system of logic, the assumptions about the future, and the reasonableness of the historical basis of the estimate. It’s about the estimating information (cost data) that makes up the foundation of the estimate.

This category of services is for consultation and/or assistance with cost realism analysis services. Services within this category are as follows:

Cost Realism – Contractor shall independently review and evaluate specific elements of each Offeror’s proposed cost estimate to determine whether the cost estimate is realistic for the work to be performed; reflects a clear understanding of the requirements; and is consistent with the unique methods of performance and materials described in the Offeror’s technical proposal. Cost realism analysis is conducted by evaluating the supportive data that form the bases of the individual elements of cost to determine probable cost of the performance. The probable cost shall be used for the purposes of evaluation to determine the best value. The probable cost is determined by adjusting each Offeror’s proposed cost, and fee when appropriate, to reflect any additions or reductions in cost elements to realistic levels based on the results of the cost realism analysis.

Probable Cost Estimate: is the Purchasing Entity's estimate of what it will cost for the Offeror to complete the contract based on the Purchasing Entity's evaluation of the offeror's technical proposal and proposed costs. This estimate is complimentary with and must be performed in conjunction with all cost realism analyses and is a principal product of the Purchasing Entity in the source selection evaluation process.

Cost Realism services shall include, but are not limited to:
 Determining the Offeror’s price is realistic for the work proposed  Understanding and implementation of contract risk factors  Developing a Purchasing Entity’s probable cost estimate  Conducting cost to technical realism analysis
Outputs: Cost realism analyses.

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D. Contract Management
Category Nine - Contract Development/Contract Formation The goal of contract development is to reduce in writing contract goals, contract type and contract elements. Identification of contract goals include the description of goods or services; delivery information (if applicable); protection of the financial interests of the agency; and any potential areas of dispute such as defining acceptance, handling wrong product, delays, personality conflicts, breach, payment or changes in a contract. The goals also include change order procedures.

Contractor shall provide assistance to the government entity in the formulation of the contract between the awarded vendor and government entity.

This category of services is for consultation and/or assistance with contract development. Services within this category are as follows:

Contract Development
Requirements of the contractor, and/or their sub-contractor will include:
 A general working knowledge of each individual state’s procurement rules and regulations.
 A general working knowledge of the entity’s General Terms and Conditions.  Appropriate staff with the level of experience to handle the different needs or difficulties of the contract.
 To be able to work with the state entity to develop a schedule for completion of the contract.
 Must have existing legal staff available to vet the contract for each entity’s legal requirements.
 Must be able to interact with the awarded vendor’s attorney to produce a contract that is amicable to both parties.
 Must be able to format the contract to the entity’s preference.  Must provide pricing for the different levels of staffing that will provide service.  Will be required to be available to handle and supplemental agreements or legal issues that arise out of the formation of the contract for the duration of the contract.

Outputs: Contract documentation.

Category Ten – Contract Management
63TContract management refers to post-award type activities, such as contract implementation, contract administration, measurement of work completion and payment computation. 63TMoreover, it involves the monitoring of a contract, making important ATTACHMENT A 49
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changes and modifications to the contract and dealing with related problems. Activities in contract management facilitate a positive working relationship between the government customer, procurement staff, and the contractor for the successful implementation of the contract award. Acquisition consultants can assist the government procurement staff and program managers in various capacities of administration and facilitation with the contractor, not including any inherent governmental duties.

Services within this category are as follows:

1. Contract Administration
Manage the relationship between the Contractor and end user, including the monitoring contract fulfillment on the part of government agencies. Development of the Contract Administration Plan (CAP) which will define how the contract will be administered. Monitor contractor compliance with terms of the contract, including site visits and labor interviews.

The CAP provides a mechanism to reconcile the various contract documents and the order of precedence into a management tool that can be used to focus and govern implementation activities. The plan itself will vary based on the complexity, risk, and scope along with the requirements of each contract. In many cases a CAP should only be developed for high-risk or highly complex procurements. The frame of the plan should focus on the Who, What, When, Where, and How of contract administration. CAPs generally address a common set of topics, with particular emphasis on process, output and outcome. In government contract management, there may be less emphasis on the “process” the contractor uses to achieve the goals of the contract than of the achievement of the expected outputs and outcomes.

While Contract Administration Plans generally share a similar structure, the inclusion of each topic into the CAP should be chosen based on necessity rather than out of formality. Contract Administration Plan topics may include:
 Project description
 Period of performance
 Schedule, critical milestones and/or delivery dates
 Critical path tasks and deliverables
 Roles and responsibilities
 Data and reporting
 Inspection and acceptance
 Personnel requirements
 Testing
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 Warranty provisions
 Watch list items
 Special terms and conditions
 Insurance
 Process for managing change and issue resolution
Outputs: Performance Workplan or CAP; Documentation of Contract Performance such as Observation Record, Compliance Record, Discrepancy Record, Unsatisfactory Performance Report, Summary Evaluation Report, Contractor Status Report.

2. Vendor Performance Plan Development/Review
The Contractor shall have experience drafting comprehensive plans outlining the agency and vendor responsibilities and requirements in an easy to understand document. The plan must describe processes needed and recommend tools that will guide the contracting agency through the vendor performance evaluation. The plan shall include, but not be limited to, how to:
 Improve communication between buyers and vendors regarding performance  Encourage better performance and accountability through incentives and penalties
 Enable performance analysis through Key Performance Indicators (KPI) and benchmarking
 Capture performance data
 Identify strategic priorities and set targets
 Capture performance data
 Meet strategic priorities and improve programs
The plan shall include the method for scoring and weighting the evaluation criteria and how scores shall be tied to an award or incentive fee determination along with penalties. The plan shall explain how Contractors must receive evaluation criteria, be informed of their performance during the contract, be debriefed at the end of the contract and deal with appeals.

3. Contract Modifications
Assist in the preparation of incentive and award fees. Incentive fees are typically dependent upon the performance over a given period and are usually taken in relation to a benchmark index. Award fees provides an additional profit or fee amount that may be awarded, in whole or in part, based upon periodic evaluations of ongoing contractor performance. Assist in review of directed changes, formal ATTACHMENT A 51
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changes to the original contract resulting from the buyer’s actions or directions that impact the cost or schedule for performance. Determine if a constructive change has occurred, that is, any action or inaction on the part of the agency that have not been made through a formal change order, which causes the Contractor to perform additional work outside the scope of the original contract. Contractor can assist government procurement staff and program managers in review and recommendation to make the appropriate contract modification.

Outputs: Award or incentive fee determinations; contract modification determination.

E. Completion & Closeout
Category Eleven – Vendor Performance Evaluation Program Contract closeout involves several activities. Unlike a purchase order where receipt of the items ordered and subsequent payment constitute closure, a contract requires documentation to the contract file that includes a written report with the description and analysis of the Contractor’s performance. A quality vendor performance review (aka performance evaluation) assesses how the vendor is performing against Key Performance Indicators (KPI)’s and Service Level Agreements (SLA)’s established in the vendor’s contract. However, it can also show non-contractual performance issues, such as incidents that aren’t measured by a service level.

This category for services is for the assistance in the development and implementation of a Vendor Performance Evaluation Program. This does not include vendor performance evaluation for construction contracts. Services within this category are as follows:

Evaluation Program
The contractor shall understand and have insights into the requirements needed to develop a vendor performance evaluation program. The contractor shall work with the contracting agency to determine information that is useful in creating a vendor performance evaluation to include, but not limited to:
 When the vendor performance evaluation is needed and how often it should be measured.
 The KPI’s, such as contract compliance, customer satisfaction, cost competitiveness, cost control, continuous improvements, and timeliness should be clearly identified along with formulation of templates for the evaluation which shall become standardized.

Output: Key Performance Indicators, Vendor Performance Evaluation Program ATTACHMENT A 52
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F. Other Services
Category Twelve – Procurement Policy
Procurement planning is part of the annual budgeting process. Each departmental head is responsible for planning his/her project’s estimated procurement needs on an annual basis through the use of the annual procurement plan (APP), which indicates the items to be bought in the various quarters of the year.

Services within this category are as follows:

Procurement Policy Writing – Contractor shall assist in developing a high-level overall plan embracing the general goals and acceptable procedures as it relates to the expenditure of governmental funds
Procurement Policy services shall include, but not be limited to, writing procedures for:
 Appointing and paying consultants
 Appointing and paying temporary staff
 Appointing and paying casual workers
 Procurement planning for good and services
 Vendor Selection, to include:
o Selection criteria
o Use of dealers and sole suppliers
o Recurring purchases
 Procurement Processes
 Procurement Controls
Outputs: Policy analysis and briefings. Policy guides and handbooks.

Category Thirteen – Category Management
Category management is a strategic approach to purchasing that allocates a government’s procurement resources into specific categories of spending to be analyzed by category managers and aligned with the marketplace through in-depth spend and market analyses.

The main objective of Category management is to build efficiencies and maximize purchasing decisions across the agency by reducing duplication in the contracting process; better leveraging the government’s buying power, and promoting the use of innovative and best in class solutions.

By consolidating purchases into main areas of spend, category management serves to move the government away from managing purchases and evaluating prices individually across multiple purchasing units to more directly managing entire categories of common spend to deliver better value for the entire agency.

This category for services is for the assistance in development and implementation ATTACHMENT A 53
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of an action plan for Category Management or Product and Service Catalogs. If not available in-house, the action plan development or implementation by a subject-matterexpert shall be obtained/contracted by the awarded contractor(s) for this category.

Services within this category are as follows:

1. Data analysis
The Contractor shall have knowledge of principles and practices in public procurement including category management and have a clear understanding of various types of commodities and government services. Contractor shall be well versed in data analysis including the collecting of historical procurement data and analyzing agency spend data and procurement needs. The contractor shall also conduct in depth spend analysis using the agency’s existing code structure (NIGP, NAICS, UNSPC or other). If no code structure exists, the vendor will help to consolidate minor categories and identify major categories of spending.

2. Supplier analysis
The Contractor shall have in-depth knowledge of the supplier marketplace and current economic conditions. The contractor will conduct market analysis to align the identified major categories of spending with the marketplace. Suppliers in the marketplace will be analyzed on their market share, historical changes and overall business health. Emphasis will be put on identifying suppliers that are looking to gain market share and can be leveraged for best prices; and identifying overlaps in suppliers to consolidate categories.

3. Action plan development
The Contractor shall have experience developing specifications and scopes of work aimed at creating efficiencies and reducing costs, developing and executing procurement strategies, driving process improvements and effectively instituting key performance metrics. The contractor shall develop, draft and assist in the execution of an action plan that details the findings of the data and supplier analyses and provide recommendations for implementing category management organization/agency-wide. Action plans should be inclusive of procurement organization and process changes, including timelines and flow charts of how the organization will move from its existing purchasing structure into a category management structure.

The action plan shall include but not be limited to:
 The purpose, strategic mission and vision associated with the new organization direction and structure of the organization/agency.

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 The development of an ongoing program to analyze purchasing trends, develop options to reduce costs, improve timely delivery, and enhance the purchasing agencies supplier management strategies, including; performance tracking, benchmarking and planning for future category adjustments.
 The development of a system by which the agency can monitor and track spending data including but not limited to information pertaining to what the agency buys, who it buys it from and what it pays.
 The step by step walkthrough and explanation of requirements for a phased in approach to reorganizing the existing workforce and hiring additional employees to successfully implement a Category Management organization/agency/office structure.

4. Organizational restructure
The contractor shall have knowledge of staffing and management practices as it relates to structuring and organizing a workforce for Category Management. The contractor will be responsible for identifying, communicating and working with stakeholders to identify category managers, category workforce and acquisition workforce. As these stakeholders are identified, the contractor shall collaborate to share the knowledge of the analyses, create insights and trainings designed to serve all stakeholders and align staff with the strategic vision. The contractor will assist in overseeing all hiring and management decisions during implementation to ensure that staffing choices align with the Category Management structure. The contractor will assist in the development of staff evaluations designed to encourage performance and competency within the organization/agency. Upon completion of the restructuring the contractor shall conduct “a lessons learned” and benchmark/milestones presentation to empower the organization/agency to move forward without the need of continuing assistance or consultation.

5. Product and Service Catalogs
The contractor shall have knowledge and experience in e-sourcing and strategic sourcing, including the building of catalogs to consolidate purchasing categories and create ease of access for purchasing agencies. The Contractor shall follow the steps for category management including data and supplier analysis and the creation of an action plan designed for the implementation of organization/agency wide electronic catalog services. The contractor may assist in the development of specifications and evaluation metrics for selecting an appropriate e-catalog provider. The contractor shall also assist in the creation of data collection procedures to track catalog purchases and consolidate catalog categories.

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The Contractor shall assist in the planning and implementation of a Category Management procurement process and structure. This effort including assisting in data and supplier analysis as well as the restructuring and staffing of the workforce needed to meet the need of a Category Management system. The contractor may rely on third party tools, methods and best practices to properly empower the contracted organization. All information and insights gathered including the best perceived path forward will be summarized in an action plan, the overarching document for this category that explains all necessary steps to move forward. After the delivery and acceptance of the action plan, the contractor may assist agencies in implementing the changes proposed, including, but not limited to, establishing measurements to track and grow the categories. This includes coming up with benchmarks, projecting future opportunities for efficiencies and category streamlining, creating dashboards and data analytic tools to track the progress of category spend against the benchmarks and creating supplier performance metrics to evaluate suppliers as the categories mature.

Organizations/Agencies may contract through this category for the development of a Product and Services Catalog. The catalog service can be contracted as a stand-alone service or in addition to the Category Management system. Contractors shall deliver an action plan similar to that required for Category Management outlining the steps needed to implement an online Catalog. After delivery and acceptance of the action plan, the contractor may assist in the implementation of the Product and Services Catalog including but not limited to the acquisition of required software and the rollout of the Catalog to the vendor community.

Outputs: Action Plan, Dashboards and other Data Tracking Tools, Product and Services Catalog
V. Administration of Orders
A. Ordering
Order procedures shall be mandatory for State of Hawaii Purchasing Entities as provided in the Participating Addendum and Hawaii State Procurement Office (SPO) Vendor List Contract No. 19-19, and those procedures apply in the event of conflict with this section.

1. Master Agreement order and purchase order numbers shall be clearly shown on all acknowledgments, shipping labels, packing slips, invoices, and on all correspondence.

2. Purchasing Entities may define project-specific requirements and informally compete the requirement among companies having a Master Agreement on an “as needed” basis. This procedure may also be used when requirements are aggregated or other firm commitments may be made to achieve reductions in pricing. This procedure may be modified in Participating Addenda and adapted to ATTACHMENT A 56
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the Purchasing Entity’s rules and policies. The Purchasing Entity may in its sole discretion determine which Master Agreement Contractors should be solicited for a quote. The Purchasing Entity may select the quote that it considers most advantageous, cost and other factors considered.

3. Each Purchasing Entity will identify and utilize its own appropriate purchasing procedure and documentation. Contractor is expected to become familiar with the Purchasing Entities’ rules, policies, and procedures regarding the ordering of supplies and/or services contemplated by this Master Agreement.

4. Contractor shall not begin work without a valid Purchase Order or other appropriate commitment document under the law of the Purchasing Entity.

5. Orders may be placed consistent with the terms of this Master Agreement during the term of the Master Agreement.

6. All Orders pursuant to this Master Agreement, at a minimum, shall include:
a. A description of the services or supplies being delivered; b. The place and requested time of delivery;
c. A billing address;
d. The name, phone number, and address of the Purchasing Entity representative;
e. The price per hour or other pricing elements consistent with this Master Agreement and the Contractor’s proposal;
f. A ceiling amount of the order for services being ordered; and g. The Master Agreement identifier.

7. All communications concerning administration of Orders placed shall be furnished solely to the authorized purchasing agent within the Purchasing Entity’s purchasing office, or to such other individual identified in writing in the Order.

8. Orders must be placed pursuant to this Master Agreement prior to the termination date thereof, but may have a delivery date or performance period up to 120 days past the then-current termination date of this Master Agreement. Contractor is reminded that financial obligations of Purchasing Entities payable after the current applicable fiscal year are contingent upon agency funds for that purpose being appropriated, budgeted, and otherwise made available. And all fees shall be paid, as applicable, even after the Master Agreement has been terminated or expired.

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9. Notwithstanding the expiration, cancellation or termination of this Master Agreement, Contractor agrees to perform in accordance with the terms of any Orders then outstanding at the time of such expiration or termination. Contractor shall not honor any Orders placed after the expiration, cancellation or termination of this Master Agreement, or otherwise inconsistent with its terms. Orders from any separate indefinite quantity, task orders, or other form of indefinite delivery order arrangement priced against this Master Agreement may not be placed after the expiration or termination of this Master Agreement, notwithstanding the term of any such indefinite delivery order agreement.

B. Shipping and Delivery

1. The prices are the delivered price to any Purchasing Entity. All deliveries shall be F.O.B. destination, freight pre-paid, with all transportation and handling charges paid by the Contractor.

Responsibility and liability for loss or damage shall remain the Contractor’s until final inspection and acceptance when responsibility shall pass to the Purchasing Entity except as to latent defects, fraud and Contractor’s warranty obligations. The minimum shipment amount, if any, will be found in the special terms and conditions. Any order for less than the specified amount is to be shipped with the freight prepaid and added as a separate item on the invoice. Any portion of an Order to be shipped without transportation charges that is back ordered shall be shipped without charge.

2. All deliveries will be “Inside Deliveries” as designated by a representative of the Purchasing Entity placing the Order. Inside Delivery refers to a delivery other than a loading dock, front lobby, or reception area. Specific delivery instructions will be noted on the order form or Purchase Order. Any damage to the building interior, scratched walls, damage to the freight elevator, etc., will be the responsibility of the Contractor. If damage does occur, it is the responsibility of the Contractor to notify the Purchasing Entity placing the Order immediately.

3. All products must be delivered in the manufacturer’s standard package. Costs shall include all packing and/or crating charges.

Cases shall be of durable construction, good condition, properly labeled and suitable in every respect for storage and handling of contents. Each shipping carton shall be marked with the commodity, brand, quantity, item code number and the Purchasing Entity’s Purchase Order number.

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C. Services – Purchasing Entity Furnished Materials and Facilities

1. Facilities, Supplies and Services - Work may be performed at a Purchasing entity provided facility, digital or telework (offsite). Basic facilities such as work space and its associated operating requirements (i.e., phones, desks, utilities, information technology, consumable and general-purpose office supplies) may be provided while working in a Purchasing Entity facility.

2. Information - The Purchasing Entity may provide information, material and forms unique to the Purchasing Entity for supporting the task. All Purchasing Entity unique information related to a requirement, which is necessary for Contractor performance, may be made available to the Contractor. The Purchasing Entity will identify the point of contact for identification of any required information to be supplied by the Purchasing Entity.

3. Documentation - All existing documentation, relevant to a task accomplishment, may be made available to the Contractor. The Contractor will be required to prepare documentation in accordance with defined guidelines provided by the Purchasing Entity.

D. Travel
The Contractor may be required to travel in performance of orders issued under this contract.

Contractor shall be reimbursed actual cost of all travel conducted while providing the services in accordance with statements of work and respective Purchasing Entities’ regulations. Allowable travel and State per diem charges will be agreed upon at the time work is requested. Thus, all travel shall be pre-approved.

The Contractor shall perform all travel necessary to accomplish the tasks contained in a task order. At a minimum, the Contractor shall be prepared to travel in conjunction with studies, contractor site visits, and to provide support at Purchasing Entity meetings. All travel requirements shall be approved in advance by the Purchasing Entity. The Contractor shall be responsible for making all travel arrangements.

Costs for transportation may be based upon mileage rates, actual costs incurred, or a combination thereof, provided the method used results in a reasonable charge. Travel costs shall be considered reasonable and allowable only to the extent that they do not exceed, on a daily basis, the maximum State per diem rates in effect at the time of the travel.

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Participating Agency, Contractor will be responsible for paying the difference.

E. Training
The Purchasing Entity may provide the Contractor with appropriate training that is directed by the Purchasing Entity and for Purchasing Entity “unique/non-commercial systems.”
F. Quality Control
The Contractor shall provide quality services/products and management oversight of all processes. The Contractor shall provide accurate data/reports and meet task order objectives, with emphasis on overall success and positive impact to the acquisition program and organizational mission. The Contractor shall provide for the management and support of personnel, to include training, guidance, and supervision of qualified personnel to accomplish the task order.

G. Laws and Regulations
Any and all Products offered and furnished shall comply fully with all applicable Federal and State laws and regulations.

H. Inspection and Acceptance

1. Where the Master Agreement or an Order does not otherwise specify a process for Inspection and Acceptance, this section governs. This section is not intended to limit rights and remedies under the applicable commercial code.

2. All Products are subject to inspection at reasonable times and places before Acceptance. Contractor shall provide right of access to the Lead State, or to any other authorized agent or official of the Lead State or other Participating or Purchasing Entity, at reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance requirements under this Master Agreement.

Products that do not meet specifications may be rejected. Failure to reject upon receipt, however, does not relieve the Contractor of liability for material (nonconformity that substantial impairs value) latent or hidden defects subsequently revealed when goods are put to use. Acceptance of such goods may be revoked in accordance with the provisions of the applicable commercial code, and the Contractor is liable for any resulting expense incurred by the Purchasing Entity related to the preparation and shipping of Product rejected and returned, or for which Acceptance is revoked.

3. If any services do not conform to contract requirements, the Purchasing Entity may require the Contractor to perform the services ATTACHMENT A 60
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again in conformity with contract requirements, at no increase in Order amount. When defects cannot be corrected by reperformance, the Purchasing Entity may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and reduce the contract price to reflect the reduced value of services performed.

4. The warranty period shall begin upon Acceptance.

I. Payment
Payment after Acceptance is normally made within thirty (30) days following the date the entire order is delivered or the date a correct invoice is received, whichever is later. After 45 days the Contractor may assess overdue account charges up to a maximum rate of one percent per month on the outstanding balance, unless a different late payment amount is specified in a Participating Addendum, Order, or otherwise prescribed by applicable law. Payments will be remitted by mail. Payments may be made via a State or political subdivision “Purchasing Card” with no additional charge.

J. Warranty
Warranty provisions govern where specified elsewhere in the documents that constitute the Master Agreement; otherwise this section governs. The Contractor warrants for a period of one year from the date of Acceptance that: (a) the Product performs according to all specific claims that the Contractor made in its response to the solicitation, (b) the Product is suitable for the ordinary purposes for which such Product is used, (c) the Product is suitable for any special purposes identified in the solicitation or for which the Purchasing Entity has relied on the Contractor’s skill or judgment, (d) the Product is designed and manufactured in a commercially reasonable manner, and (e) the Product is free of defects. Upon breach of the warranty, the Contractor will repair or replace (at no charge to the Purchasing Entity) the Product whose nonconformance is discovered and made known to the Contractor. If the repaired and/or replaced Product proves to be inadequate, or fails of its essential purpose, the Contractor will refund the full amount of any payments that have been made. The rights and remedies of the parties under this warranty are in addition to any other rights and remedies of the parties provided by law or equity, including, without limitation, actual damages, and, as applicable and awarded under the law, to a prevailing party, reasonable attorneys’ fees and costs.

K. Title of Product
Upon Acceptance by the Purchasing Entity, Contractor shall convey to Purchasing Entity title to the Product free and clear of all liens, encumbrances, or other security interests. Transfer of title to the Product shall include an irrevocable and perpetual license to use any Embedded ATTACHMENT A 61
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Software in the Product. If Purchasing Entity subsequently transfers title of the Product to another entity, Purchasing Entity shall have the right to transfer the license to use the Embedded Software with the transfer of Product title. A subsequent transfer of this software license shall be at no additional cost or charge to either Purchasing Entity or Purchasing Entity’s transferee.

L. License of Pre-Existing Intellectual Property
Contractor grants to the Purchasing Entity a nonexclusive, perpetual, royalty-free, irrevocable, license to use, publish, translate, reproduce, transfer with any sale of tangible media or Product, perform, display, and dispose of the Intellectual Property, and its derivatives, used or delivered under this Master Agreement, but not created under it (“Pre-existing Intellectual Property”). The Contractor shall be responsible for ensuring that this license is consistent with any third party rights in the Pre-existing Intellectual Property.

VI. Labor Categories and Hourly Rates
A. Minimum Qualifications

1. Labor categories shall exhibit the following qualities:
a. Proficiency in MS Office (Word, Excel, PowerPoint and Outlook).
b. Effective oral and written communication skills.
c. Ability to work independently or in a team environment. d. Exhibit a high degree of professionalism in the production of deliverables and in interactions with fellow employees and client personnel.

2. Selected Labor Categories are consolidations and serve multiple specialties that fulfill the needed services in the acquisition lifecycle.

3. The Minimum Qualifications are not intended to be exhaustive or all inclusive. They are intended to allow placement of appropriately skilled personnel.

4. Additional duties may also be included per Labor Categories that are not specifically listed, (i.e., Other duties as assigned).

5. Exhibit 1 provides minimum qualifications expected of each labor category when a Purchasing Entity contracts for acquisition support services.

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B. Hourly Rates

1. Hourly rates are fully-burdened rates inclusive of all cost factors, (e.g. direct labor, indirect labor, G&A, and profit), excluding travel price per labor category and other Purchasing Entities’ taxes, i.e. sales tax or general excise tax.

2. Hourly rates shall remain the same during the base period (two years).

3. Hourly rates, in optional periods, were allowed to be adjusted at no more than a 2% inflation rate. See Exhibit 2 for Contractor’s labor category hourly rates.

4. All rates shall be guaranteed for each year as part of the Master Agreement. Requests for price adjustment, other than the adjusted price offered (See Exhibit 2), shall not be considered.

C. Off-site vs. On-site

1. Off-site means the Contractor’s Place of Work

2. On-site means the Government (any state or political subdivision) Place of Work
VII. General Provisions
A. Insurance

1. Unless otherwise agreed in a Participating Addendum, Contractor shall, during the term of this Master Agreement, maintain in full force and effect, the insurance described in this section. Contractor shall acquire such insurance from an insurance carrier or carriers licensed to conduct business in each Participating Entity’s state and having a rating of A-, Class VII or better, in the most recently published edition of A.M. Best’s Insurance Reports. Failure to buy and maintain the required insurance may result in this Master Agreement’s termination or, at a Participating Entity’s option, result in termination of its Participating Addendum.

2. Coverage shall be written on an occurrence basis. The minimum acceptable limits shall be as indicated below:
a. Commercial General Liability covering premises operations, independent contractors, products and completed
operations, blanket contractual liability, personal injury (including death), advertising liability, and property damage, with a limit of not less than $1 million per occurrence/$2 million general aggregate;
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b. Automobile Liability $1,000,000 per accident
c. Professional Liability $1,000,000 per claim
$2,000,000 aggregate
Professional Liability shall be required from Contractors or subcontractors providing professional services requiring a license to conduct its business such as an engineer, architect, accountant, lawyer, information technology services etc.

Each insurance policy required by this contract (with the exception of the Professional Liability policy), including a Subcontractor’s policy, shall contain the following clauses:
1) "The Purchasing Entity is added as an additional
insured as respects to operations performed for the
Purchasing Entity."
2) "It is agreed that any insurance maintained by the
Purchasing Entity will apply in excess of, and not
contribute with, insurance provided by this policy."
d. Contractor must comply with any applicable State Workers Compensation or Employers Liability Insurance
requirements.
e. A Waiver of Subrogation shall apply to the General Liability, Automobile Liability and Worker’s Compensation insurance policies and shall be in favor of the Purchasing Entity.

3. Contractor shall pay premiums on all insurance policies. Contractor shall provide notice to a Participating Entity who is a state within five (5) business days after Contractor is first aware of expiration, cancellation or nonrenewal of such policy or is first aware that cancellation is threatened or expiration, nonrenewal or expiration otherwise may occur.

4. Prior to commencement of performance, Contractor shall provide to the Lead State a written endorsement to the Contractor’s general liability insurance policy or other documentary evidence acceptable to the Lead State that (1) names the Participating States identified in the Request for Proposal as additional insureds, (2) provides that written notice of cancellation shall be delivered in accordance with the policy provisions, and (3) provides that the Contractor’s liability insurance policy shall be primary, with any liability insurance of any ATTACHMENT A 64
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Participating State as secondary and noncontributory. Unless otherwise agreed in any Participating Addendum, other state Participating Entities’ rights and Contractor’s obligations are the same as those specified in the first sentence of this subsection except the endorsement is provided to the applicable state.

5. Contractor shall furnish to the Lead State copies of certificates of all required insurance in a form sufficient to show required coverage within thirty (30) calendar days of the execution of this Master Agreement and prior to performing any work. Copies of renewal certificates of all required insurance shall be furnished within thirty (30) days after any renewal date to the applicable state Participating Entity. Failure to provide evidence of coverage may, at the sole option of the Lead State, or any Participating Entity, result in this Master Agreement’s termination or the termination of any Participating Addendum.

6. Coverage and limits shall not limit Contractor’s liability and obligations under this Master Agreement, any Participating Addendum, or any Purchase Order.

B. Records Administration and Audit

1. The Contractor shall maintain books, records, documents, and other evidence pertaining to this Master Agreement and Orders placed by Purchasing Entities under it to the extent and in such detail as shall adequately reflect performance and administration of payments and fees. Contractor shall permit the Lead State, a Participating Entity, a Purchasing Entity, the federal government (including its grant awarding entities and the U.S. Comptroller General), and any other duly authorized agent of a governmental agency, to audit, inspect, examine, copy and/or transcribe Contractor's books, documents, papers and records directly pertinent to this Master Agreement or orders placed by a Purchasing Entity under it for the purpose of making audits, examinations, excerpts, and transcriptions. This right shall survive for a period of five (5) years following termination of this Agreement or final payment for any order placed by a Purchasing Entity against this Agreement, whichever is later, or such longer period as is required by the Purchasing Entity’s state statutes, to assure compliance with the terms hereof or to evaluate performance hereunder.

2. Without limiting any other remedy available to any governmental entity, the Contractor shall reimburse the applicable Lead State, Participating Entity, or Purchasing Entity for any overpayments inconsistent with the terms of the Master Agreement or Orders or ATTACHMENT A 65
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underpayment of fees found as a result of the examination of the Contractor’s records.

3. The rights and obligations herein exist in addition to any quality assurance obligation in the Master Agreement requiring the Contractor to self-audit contract obligations and that permits the Lead State to review compliance with those obligations.

C. Confidentiality, Non-Disclosure, and Injunctive Relief

1. Confidentiality. Contractor acknowledges that it and its employees or agents may, in the course of providing a Product under this Master Agreement, be exposed to or acquire information that is confidential to Purchasing Entity or Purchasing Entity’s clients. Any and all information of any form that is marked as confidential or would by its nature be deemed confidential obtained by Contractor or its employees or agents in the performance of this Master Agreement, including, but not necessarily limited to (1) any Purchasing Entity’s records, (2) personnel records, and (3) information concerning individuals, is confidential information of Purchasing Entity (“Confidential Information”). Any reports or other documents or items (including software) that result from the use of the Confidential Information by Contractor shall be treated in the same manner as the Confidential Information. Confidential Information does not include information that (1) is or becomes (other than by disclosure by Contractor) publicly known; (2) is furnished by Purchasing Entity to others without restrictions similar to those imposed by this Master Agreement; (3) is rightfully in Contractor’s possession without the obligation of nondisclosure prior to the time of its disclosure under this Master Agreement; (4) is obtained from a source other than Purchasing Entity without the obligation of confidentiality, (5) is disclosed with the written consent of Purchasing Entity or; (6) is independently developed by employees, agents or subcontractors of Contractor who can be shown to have had no access to the Confidential Information.

2. Non-Disclosure. Contractor shall hold Confidential Information in confidence, using at least the industry standard of confidentiality, and shall not copy, reproduce, sell, assign, license, market, transfer or otherwise dispose of, give, or disclose Confidential Information to third parties or use Confidential Information for any purposes whatsoever other than what is necessary to the performance of Orders placed under this Master Agreement. Contractor shall advise each of its employees and agents of their obligations to keep Confidential Information confidential. Contractor shall use commercially reasonable efforts to assist Purchasing Entity in identifying and preventing any unauthorized use or disclosure of any ATTACHMENT A 66
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Confidential Information. Without limiting the generality of the foregoing, Contractor shall advise Purchasing Entity, applicable Participating Entity, and the Lead State immediately if Contractor learns or has reason to believe that any person who has had access to Confidential Information has violated or intends to violate the terms of this Master Agreement, and Contractor shall at its expense cooperate with Purchasing Entity in seeking injunctive or other equitable relief in the name of Purchasing Entity or Contractor against any such person. Except as directed by Purchasing Entity, Contractor will not at any time during or after the term of this Master Agreement disclose, directly or indirectly, any Confidential Information to any person, except in accordance with this Master Agreement, and that upon termination of this Master Agreement or at Purchasing Entity’s request, Contractor shall turn over to Purchasing Entity all documents, papers, and other matter in Contractor's possession that embody Confidential Information.

Notwithstanding the foregoing, Contractor may keep one copy of such Confidential Information necessary for quality assurance, audits and evidence of the performance of this Master Agreement.

3. Injunctive Relief. Contractor acknowledges that breach of this section, including disclosure of any Confidential Information, will cause irreparable injury to Purchasing Entity that is inadequately compensable in damages. Accordingly, Purchasing Entity may seek and obtain injunctive relief against the breach or threatened breach of the foregoing undertakings, in addition to any other legal remedies that may be available. Contractor acknowledges and agrees that the covenants contained herein are necessary for the protection of the legitimate business interests of Purchasing Entity and are reasonable in scope and content.

4. Purchasing Entity Law. These provisions shall be applicable only to extent they are not in conflict with the applicable public disclosure laws of any Purchasing Entity.

5. The rights granted Purchasing Entities and Contractor obligations under this section shall also extend to the cooperative’s Confidential Information, defined to include Participating Addenda, as well as Orders or transaction data relating to Orders under this Master Agreement that identify the entity/customer, Order dates, line item descriptions and volumes, and prices/rates. This provision does not apply to disclosure to the Lead State, a Participating State, or any governmental entity exercising an audit, inspection, or examination pursuant to section 23. To the extent permitted by law, Contractor shall notify the Lead State of the identify of any entity seeking access to the Confidential Information described in this subsection.

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D. Public Information
This Master Agreement and all related documents are subject to disclosure pursuant to the Purchasing Entity’s public information laws.

E. Assignment/Subcontracts

1. Contractor shall not assign, sell, transfer, subcontract or sublet rights, or delegate responsibilities under this Master Agreement, in whole or in part, without the prior written approval of the Lead State.

2. The Lead State reserves the right to assign any rights or duties, including written assignment of contract administration duties to NASPO Cooperative Purchasing Organization LLC, doing business as NASPO ValuePoint and other third parties.

F. Changes in Contractor Representation
The Contractor must notify the Lead State of changes in the Contractor’s key administrative personnel managing the Master Agreement in writing within ten (10) calendar days of the change. The Lead State reserves the right to approve changes in key personnel, as identified in the Contractor’s proposal.

The Contractor agrees to propose replacement key personnel having substantially equal or better education, training, and experience as was possessed by the key person proposed and evaluated in the Contractor’s proposal.

G. Independent Contractor
The Contractor shall be an independent contractor. Contractor shall have no authorization, express or implied, to bind the Lead State, Participating States, other Participating Entities, or Purchasing Entities to any agreements, settlements, liability or understanding whatsoever, and agrees not to hold itself out as agent except as expressly set forth herein or as expressly agreed in any Participating Addendum.

H. Cancellation
Unless otherwise stated, this Master Agreement may be canceled by either party upon 60 days written notice prior to the effective date of the cancellation. Further, any Participating Entity may cancel its participation upon thirty (30) days written notice, unless otherwise limited or stated in the Participating Addendum. Cancellation may be in whole or in part. Any cancellation under this provision shall not affect the rights and obligations attending orders outstanding at the time of cancellation, including any right of a Purchasing Entity to indemnification by the Contractor, rights of payment for Products delivered and accepted, rights attending any warranty or default in performance in association with any Order, and requirements for records administration and audit. Cancellation of the Master Agreement ATTACHMENT A 68
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as a result of Contractor default may be immediate.

I. Force Majeure
Neither party to this Master Agreement shall be held responsible for delay or default caused by fire, riot, unusually severe weather, other acts of God, or war which are beyond that party’s reasonable control. The Lead State may terminate this Master Agreement after determining such delay or default will reasonably prevent successful performance of the Master Agreement.

J. Defaults and Remedies

1. The occurrence of any of the following events shall be an event of default under this Master Agreement:
a. Nonperformance of contractual requirements; or
b. A material breach of any term or condition of this Master Agreement; or
c. Any certification, representation or warranty by Contractor in response to the solicitation or in this Master Agreement that proves to be untrue or materially misleading; or
d. Institution of proceedings under any bankruptcy, insolvency, reorganization or similar law, by or against Contractor, or the appointment of a receiver or similar officer for Contractor or any of its property, which is not vacated or fully stayed within thirty (30) calendar days after the institution or occurrence thereof; or
e. Any default specified in another section of this Master Agreement.

2. Upon the occurrence of an event of default, the Lead State shall issue a written notice of default, identifying the nature of the default, and providing a period of fifteen (15) calendar days in which Contractor shall have an opportunity to cure the default. The Lead State shall not be required to provide advance written notice or a cure period and may immediately terminate this Master Agreement in whole or in part if the Lead State, in its sole discretion, determines that it is reasonably necessary to preserve public safety or prevent immediate public crisis. Time allowed for cure shall not diminish or eliminate Contractor’s liability for damages, including liquidated damages to the extent provided for under this Master Agreement.

3. If Contractor is afforded an opportunity to cure and fails to cure the default within the period specified in the written notice of default, Contractor shall be in breach of its obligations under this Master Agreement and the Lead State shall have the right to exercise any or all of the following remedies:

ATTACHMENT A 69
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Procurement of Acquisition Support Services (PASS), RFP-18-002-SW, NASPO ValuePoint Master Agreement Terms and Conditions
a. Exercise any remedy provided by law; and
b. Terminate this Master Agreement and any related Contracts or portions thereof; and
c. Impose liquidated damages as provided in this Master Agreement; and
d. Suspend Contractor from being able to respond to future bid solicitations; and
e. Suspend Contractor’s performance; and
f. Withhold payment until the default is remedied.

4. Unless otherwise specified in the Participating Addendum, in the event of a default under a Participating Addendum, a Participating Entity shall provide a written notice of default as described in this section and shall have all of the rights and remedies under this paragraph regarding its participation in the Master Agreement, in addition to those set forth in its Participating Addendum. Unless otherwise specified in a Purchase Order, a Purchasing Entity shall provide written notice of default as described in this section and have all of the rights and remedies under this paragraph and any applicable Participating Addendum with respect to an Order placed by the Purchasing Entity. Nothing in these Master Agreement Terms and Conditions shall be construed to limit the rights and remedies available to a Purchasing Entity under the applicable commercial code.

K. Waiver of Breach
Failure of the Lead State, Participating Entity, or Purchasing Entity to declare a default or enforce any rights and remedies shall not operate as a waiver under this Master Agreement or Participating Addendum. Any waiver by the Lead State, Participating Entity, or Purchasing Entity must be in writing. Waiver by the Lead State or Participating Entity of any default, right or remedy under this Master Agreement or Participating Addendum, or by Purchasing Entity with respect to any Purchase Order, or breach of any terms or requirements of this Master Agreement, a Participating Addendum, or Purchase Order shall not be construed or operate as a waiver of any subsequent default or breach of such term or requirement, or of any other term or requirement under this Master Agreement, Participating Addendum, or Purchase Order.

L. Debarment
The Contractor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction (contract) by any governmental department or agency. This certification represents a recurring certification made at the time any Order is placed under this Master Agreement. If the Contractor cannot certify this statement, attach a ATTACHMENT A 70
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Procurement of Acquisition Support Services (PASS), RFP-18-002-SW, NASPO ValuePoint Master Agreement Terms and Conditions
written explanation for review by the Lead State.

M. Indemnification

1. The Contractor shall defend, indemnify and hold harmless NASPO, NASPO Cooperative Purchasing Organization LLC (doing business as NASPO ValuePoint), Participating Entities, and Purchasing Entities, along with their officers, agents, and employees as well as any person or entity for which they may be liable, from and against third-party claims, damages or causes of action including reasonable attorneys’ fees and related costs for any death, injury, or damage to tangible property arising from act(s), error(s), or omission(s) of the Contractor, its employees or subcontractors or volunteers, at any tier, relating to the performance under the Master Agreement.

2. Indemnification – Intellectual Property. The Contractor shall defend, indemnify and hold harmless NASPO, NASPO Cooperative
Purchasing Organization LLC (doing business as NASPO
ValuePoint), Participating Entities, Purchasing Entities, along with their officers, agents, and employees as well as any person or entity for which they may be liable ("Indemnified Party"), from and against claims, damages or causes of action including reasonable attorneys’ fees and related costs arising out of the claim that the Product or its use, infringes Intellectual Property rights ("Intellectual Property Claim") of another person or entity.
a. The Contractor’s obligations under this section shall not extend to any combination of the Product with any other product, system or method, unless the Product, system or method is:
1) provided by the Contractor or the Contractor’s
subsidiaries or affiliates;
2) specified by the Contractor to work with the Product; or
3) reasonably required, in order to use the Product in its intended manner, and the infringement could not have
been avoided by substituting another reasonably
available product, system or method capable of
performing the same function; or
4) It would be reasonably expected to use the Product in combination with such product, system or method.

ATTACHMENT A 71
48 | Page
Procurement of Acquisition Support Services (PASS), RFP-18-002-SW, NASPO ValuePoint Master Agreement Terms and Conditions
b. The Indemnified Party shall notify the Contractor within a reasonable time after receiving notice of an Intellectual Property Claim. Even if the Indemnified Party fails to provide reasonable notice, the Contractor shall not be relieved from its obligations unless the Contractor can demonstrate that it was prejudiced in defending the Intellectual Property Claim resulting in increased expenses or loss to the Contractor. If the Contractor promptly and reasonably investigates and defends any Intellectual Property Claim, it shall have control over the defense and settlement of it. The Indemnified Party, however, must consent in writing for any money damages or obligations for which it may be responsible. The Indemnified Party shall furnish, at the Contractor’s reasonable request and expense, information and assistance necessary for such
defense. If the Contractor fails to vigorously pursue the defense or settlement of the Intellectual Property Claim, the Indemnified Party may assume the defense or settlement of it and the Contractor shall be liable for all costs and expenses, including reasonable attorneys’ fees and related costs, incurred by the Indemnified Party in the pursuit of the Intellectual Property Claim. Unless otherwise agreed in writing, this section is not subject to any limitations of liability in this Master Agreement or in any other document executed in conjunction with this Master Agreement.

N. No Waiver of Sovereign Immunity
In no event shall this Master Agreement, any Participating Addendum or any contract or any Purchase Order issued thereunder, or any act of the Lead State, a Participating Entity, or a Purchasing Entity be a waiver of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the Eleventh Amendment to the Constitution of the United States or otherwise, from any claim or from the jurisdiction of any court.

This section applies to a claim brought against the Participating Entities who are states only to the extent Congress has appropriately abrogated the state’s sovereign immunity and is not consent by the state to be sued in federal court. This section is also not a waiver by the state of any form of immunity, including but not limited to sovereign immunity and immunity based on the Eleventh Amendment to the Constitution of the United States.

O. Governing Law and Venue

1. The procurement, evaluation, and award of the Master Agreement shall be governed by and construed in accordance with the laws of the Lead State sponsoring and administering the procurement. The construction and effect of the Master Agreement after award shall be ATTACHMENT A 72
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Procurement of Acquisition Support Services (PASS), RFP-18-002-SW, NASPO ValuePoint Master Agreement Terms and Conditions
governed by the law of the state serving as Lead State. The construction and effect of any Participating Addendum or Order against the Master Agreement shall be governed by and construed in accordance with the laws of the Participating Entity’s or Purchasing Entity’s State.

2. Unless otherwise specified in the RFP, the venue for any protest, claim, dispute or action relating to the procurement, evaluation, and award is in the Lead State. Venue for any claim, dispute or action concerning the terms of the Master Agreement shall be in the state serving as Lead State. Venue for any claim, dispute, or action concerning any Order placed against the Master Agreement or the effect of a Participating Addendum shall be in the Purchasing Entity’s State.

3. If a claim is brought in a federal forum, then it must be brought and adjudicated solely and exclusively within the United States District Court for (in decreasing order of priority): the Lead State for claims relating to the procurement, evaluation, award, or contract performance or administration if the Lead State is a party; a Participating State if a named party; the state where the Participating Entity or Purchasing Entity is located if either is a named party.

P. Assignment of Antitrust Rights
Contractor irrevocably assigns to a Participating Entity who is a state any claim for relief or cause of action which the Contractor now has or which may accrue to the Contractor in the future by reason of any violation of state or federal antitrust laws (15 U.S.C. § 1-15 or a Participating Entity’s state antitrust provisions), as now in effect and as may be amended from time to time, in connection with any goods or services provided in that state for the purpose of carrying out the Contractor's obligations under this Master Agreement or Participating Addendum, including, at the Participating Entity's option, the right to control any such litigation on such claim for relief or cause of action.

Q. Contract Provisions for Orders Utilizing Federal Funds Pursuant to Appendix II to 2 Code of Federal Regulations (CFR) Part 200, Contract Provisions for Non-Federal Entity Contracts Under Federal Awards, Orders funded with federal funds may have additional contractual requirements or certifications that must be satisfied at the time the Order is placed or upon delivery. These federal requirements may be proposed by Participating Entities in Participating Addenda and Purchasing Entities for incorporation in Orders placed under this Master Agreement.

R. Leasing or Alternative Financing Methods
The procurement and other applicable laws of some Purchasing Entities ATTACHMENT A 73
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Procurement of Acquisition Support Services (PASS), RFP-18-002-SW, NASPO ValuePoint Master Agreement Terms and Conditions
may permit the use of leasing or alternative financing methods for the acquisition of Products under this Master Agreement. Where the terms and conditions are not otherwise prescribed in an applicable Participating Addendum, the terms and conditions for leasing or alternative financing methods are subject to negotiation between the Contractor and Purchasing Entity.

ATTACHMENT A 74

THE PARTIES HERETO HAVE EXECUTED THIS MASTER AGREEMENT
*Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor’s behalf and acknowledge that the Lead State is relying on their representations to that effect.

CONTRACTOR STATE OF HAWAII
Civic Initiatives, LLC Sarah Allen, Administrator
State Procurement Office
Department of Accounting and General
By: Services
Title: c ‘p’1
_____By:

Sarah AI,Administrator and
*signature Chief Procurement Officer
Date:

Date:

APPROVED AS TO FORM:

Deputy Attorney General
511 Page Procurement of Acquisition Support Services (PASS), REP-I 8-002-SW, NASPO ValuePoint Master Agreement Terms and Conditions

ATTACHMENT A
75 1
Acquisition Support Services RFP-18-002-SW, NASPO ValuePoint Master Agreement Terms and Conditions Exhibit 1 – Labor Category Minimum Qualifications

LABOR CATEGORIES
Labor Category Minimum Qualification(s)
Program Director
(Key Personnel)
Must have at a minimum:
 Bachelor's Degree or higher from an accredited college or university in a related field.  Ten or more years of progressive experience in managing significant projects and processes.
 Must have the ability to manage and direct large and complex project tasks covering contract administration which may include acquisition planning, RFP/IFB preparation, market research, cost and price analysis, evaluation of performance, contract termination, and contract closeout.
 Ability to research and define multiple project scopes, schedules, and targets.  Provides expert advice and guidance to agency senior level staff members.

Preferred Qualifications
 Project Management certification
 Master’s Degree or higher
Program Manager
Must have at a minimum:
 Bachelor's Degree or higher from an accredited college or university in a related field.  Eight or more years of providing management for multiple projects/tasks and ongoing operational efforts
 Must have the ability to provide technical knowledge on the effectiveness and efficiency of government programs.
 Able to apply advanced or specialized knowledge of the nature of agency programs and activities, agency policies and objectives
 Possessing the analytical and evaluative methods and techniques for assessing program development and execution.

Preferred Qualifications
 Project Management certification
 Master’s Degree or higher

ATTACHMENT A 76
2 Acquisition Support Services RFP-18-002-SW, NASPO ValuePoint Master Agreement Terms and Conditions Exhibit 1 – Labor Category Minimum Qualifications

LABOR CATEGORIES
Labor Category Minimum Qualifications(s)
Subject Matter
Expert III
Must have at a minimum:
 Bachelor's Degree or higher from an accredited college or university in a related field.  Fifteen (15) or more years of progressive experience and possess extensive knowledge when advising on large and high complex project/programs.  Must have the ability to analyze project requirements and develop strategic solutions and plans to meet agency’s needs.
 Able to provide highly technical and specialized guidance concerning solutions to complex problems.
 Demonstrates executive decision-making skills and judgment.  Applies principles and methods of the subject matter to specialized solutions.

Preferred Qualifications
 Project Management certification
 Master’s Degree or higher
Subject Matter
Expert II
Must have at a minimum:
 Bachelor's Degree or higher from an accredited college or university in a related field.  Eight (8) or more years of progressive experience and possess extensive knowledge when advising on large and high complex project/programs.  Must have the ability to analyze project requirements and develop strategic solutions and plans to meet agency’s needs.
 Able to provide highly technical and specialized guidance concerning solutions to complex problems.
 Demonstrates executive decision-making skills and judgment.  Applies principles and methods of the subject matter to specialized solutions.

Preferred Qualifications
 Project Management certification
 Master’s Degree or higher
Subject Matter
Expert I
Must have at a minimum:
 Bachelor's Degree or higher from an accredited college or university in a related field.  Five (5) or more years of progressive experience
 Must have the ability to analyze project requirements and develop strategic solutions and plans to meet agency’s needs.
 Able to provide highly technical and specialized guidance concerning solutions to complex problems.
 Applies principles and methods of the subject matter to specialized solutions.

Preferred Qualifications
 Project Management certification
 Master’s Degree or higher
ATTACHMENT A 77
3 Acquisition Support Services RFP-18-002-SW, NASPO ValuePoint Master Agreement Terms and Conditions Exhibit 1 – Labor Category Minimum Qualifications

LABOR CATEGORIES
Labor Category Minimum Qualifications(s)
Acquisition
Support Specialist
III
(Key Personnel)
Must have at a minimum:
 Bachelor's Degree or higher from an accredited college or university in a related field.  Eight (8) or more years of providing a broad range of complex acquisition management support services.
 Must have the ability read and interpret each State’s acquisition policy, regulations, and directives and apply those interpretations fully and legally to all activities described in the Statement of Work (SOW.)
 Able to analyze cost and pricing data, assistance in proposal evaluations, and assistance in preparing contract negotiations.

Preferred Qualifications
 Certification from a nationally recognized organization such as NCMA, UPPCC or DAU.
 Master’s Degree or higher in Business Administration, Business Law, or Public Administration
Acquisition
Support Specialist
II
Must have at a minimum:
 Bachelor's Degree or higher from an accredited college or university in a related field.
 Five (5) or more years of providing a broad range of complex acquisition management support services.
 Must have the ability read and interpret each State’s acquisition policy, regulations, and directives and apply those interpretations fully and legally to all activities described in the Statement of Work (SOW.)
 Able to analyze cost and pricing data, assistance in proposal evaluations, and assistance in preparing contract negotiations.

Preferred Qualifications
 Certification from a nationally recognized organization such as NCM, UPPCC or DAU.
 Master’s Degree or higher in Business Administration, Business Law, or Public Administration
Acquisition
Support Specialist I
Must have at a minimum:
 Bachelor's Degree or higher from an accredited college or university in a related field.  Three (3) or more years of providing a broad range of complex acquisition management support services.
 Must have the ability read and interpret each State’s acquisition policy, regulations, and directives and apply those interpretations fully and legally to all activities described in the Statement of Work (SOW.)
 Able to analyze cost and pricing data, assistance in proposal evaluations, and assistance in preparing contract negotiations.

Preferred Qualifications
 Certification from a nationally recognized organization such as NCMA, UPPCC or DAU.
 Master’s Degree or higher in Business Administration, Business Law, or Public Administration
ATTACHMENT A 78
4 Acquisition Support Services RFP-18-002-SW, NASPO ValuePoint Master Agreement Terms and Conditions Exhibit 1 – Labor Category Minimum Qualifications

LABOR CATEGORIES
Labor Category Minimum Qualification(s)
Analyst II
Must have at a minimum:
 Bachelor's Degree or higher from an accredited college or university in a related field.  Five (5) or more years of relevant experience in developing and applying analytic methodologies.
 Ability to lead the application of analytic techniques and assist in defining the project objectives, methodologies, and principles.
 Perform a wide variety of analytical tasks with the continuous improvement of processes, personnel, organization, system, or training.

Preferred Qualifications
 Business Data Analytics Certificate, Cost Estimator/Analyst Certification, CPA License
 Master’s Degree
Analyst I
Must have at a minimum:
 Bachelor's Degree or higher from an accredited college or university in a related field.  Three (3) or more years of relevant experience in developing and applying analytic methodologies.
 Ability to lead the application of analytic techniques and assist in defining the project objectives, methodologies, and principles.
 Perform a wide variety of analytical tasks with the continuous improvement of processes, personnel, organization, system, or training.

Preferred Qualifications
 Business Data Analytics Certificate, Cost Estimator/Analyst Certification, CPA License
ATTACHMENT A 79

CIVIC INITIATIVES, LLC
Labor Categories
Fully
Burdened
Hourly
Rate -
Off-site
Fully
Burdened
Hourly Rate -
On-site
Fully
Burdened
Hourly Rate
-
Off-site
Fully
Burdened
Hourly Rate -
On-site
Fully
Burdened
Hourly
Rate -
Off-site
Fully
Burdened
Hourly Rate -
On-site
Fully
Burdened
Hourly
Rate -
Off-site
Fully
Burdened
Hourly Rate -
On-site
Program Director $ 215.00 $ 230.00 $ 219.30 $ 234.60 $ 223.69 $ 239.29 $ 228.16 $ 244.08 Program Manager $ 170.00 $ 185.00 $ 173.40 $ 188.70 $ 176.87 $ 192.47 $ 180.41 $ 196.32 Subject Matter Expert III $ 195.00 $ 210.00 $ 198.90 $ 214.20 $ 202.88 $ 218.48 $ 206.94 $ 222.85 Subject Matter Expert II $ 170.00 $ 185.00 $ 173.40 $ 188.70 $ 176.87 $ 192.47 $ 180.41 $ 196.32 Subject Matter Expert I $ 140.00 $ 155.00 $ 142.80 $ 158.10 $ 145.66 $ 161.26 $ 148.57 $ 164.49 Acquisition Support
Specialist III $ 170.00 $ 185.00 $ 173.40 $ 188.70 $ 176.87 $ 192.47 $ 180.41 $ 196.32 Acquisition Support
Specialist II $ 140.00 $ 155.00 $ 142.80 $ 158.10 $ 145.66 $ 161.26 $ 148.57 $ 164.49 Acquisition Support
Specialist I $ 105.00 $ 120.00 $ 107.10 $ 122.40 $ 109.24 $ 124.85 $ 111.43 $ 127.35 Analyst II $ 120.00 $ 135.00 $ 122.40 $ 137.70 $ 124.85 $ 140.45 $ 127.35 $ 143.26 Analyst I $ 95.00 $ 110.00 $ 96.90 $ 112.20 $ 98.84 $ 114.44 $ 100.82 $ 116.73 Off-site
On-site
Note:

Exhibit 2 - Hourly Labor Rates
Offeror's Place of Work
Government (any state or political subdivision) Place of Work At minimum, Contractor shall honor prices noted for each labor category, on-site or off-site, in each period.

Definitions:

Base Period: Year 1 and 2 Optional Period: Year 3 Optional Period: Year 4 Optional Period: Year 5 Procurement of Acquisition Support Services (PASS) RFP-18-002-SW, NASPO ValuePoint Master Agreement Terms and Conditions ATTACHMENT A 80
Exhibit 3 - SAMPLE NASPO VALUEPOINT DETAILED SALES DATA REPORT Field Name Field Description
VENDOR NAME The awarded Contractor's name
VENDOR CONTRACT NUMBER Lead State assigned contract number (using Lead State’s numbering protocol) STATE State postal abbreviation code (Alaska = AK, Missouri = MO, etc.)

CUSTOMER TYPE (SEGMENT)
State Gov't, Education-K12, Education-HED, Local Gov't, Medical, Other - are acceptable segments. [determined by industrial practice for each contract - uniform for each contract] BILL TO NAME Customer (agency) Bill to name
BILL TO ADDRESS Customer (agency) Bill to address
BILL TO CITY Customer (agency) Bill to city
BILL TO ZIPCODE Zip code in standard 5-4 format [standard 5 digits is acceptable, formatted as a zip code] ORDER NUMBER Vendor assigned order number
CUSTOMER PO NUMBER Customer provided Purchase Order Number CUSTOMER NUMBER Vendor assigned account number for the purchasing entity

ORDER TYPE
Sales order, Credit/Return, Upgrade/Downgrade, etc. [determined by industrial practice for each contract - uniform for each contract]
PO DATE (ORDER DATE) (mm/dd/ccyy)
INVOICE DATE (mm/dd/ccyy)
INVOICE NUMBER Vendor assigned Invoice Number
CATEGORY NUMBER Category number of purchased services
CATEGORY DESCRIPTION Description of purchased services
LABOR CATEGORY Title of Labor Category
NASPO ValuePoint PRICE NASPO ValuePoint Price- US Currency ($99999.999) - Labor category hourly price NUMBER OF HOURS Total number of hours
TOTAL PRICE Extended Price (hourly price multiplied by the hours invoiced) - US Currency ($999999999.999) NASPO ValuePoint ADMIN FEE Administrative Fee based on Total Price - US Currency ($999999.999) Procurement of Acquisition Support Services (PASS) RFP-18-18-002-SW NASPO ValuePoint Master Agreement Terms and Conditions

ATTACHMENT A 81
Exhibit 3 - SAMPLE NASPO VALUEPOINT DETAILED SALES DATA REPORT Contractor: Quarter:

Vendor Name
Vendor
Contract
Number State
Customer
Type
Bill to
Name
Bill to
Address Bill to City
Bill to
Zipcode
Order
Number
Customer
PO Number
Customer
Number Order Type PO Date
Invoice
Date
Invoice
Number
Category
Number
Category
Description
Labor
Category
NASPO
ValuePoint
Labor
Category
Price
Number of
Hours Total Price Admin Fee
Ameda, Inc. CA-12345 CA Local Gov't A37565 COUN725 EAST SA SAN JOSE 95126 Sales Order #40356934 A37565 Invoice 3/3/2017 3/17/2017 21326 Category One Specifications
/Scope of
Work Review
Acquisition
Support
Specialist III $400.00 50 $20,000.00 $50.00
Ameda, Inc. CA-12345 CA K-12 A73613 STAT PO BOX 9973 SACRAMENT 00009-5899 Sales Order #416-PO-00515 A73613 Invoice 3/2/2017 3/17/2017 21328 Category Five Cost & Pricing
Analysis Analyst II $500.00 55 $27,500.00 $68.75
Procurement of Acquisition Support Services (PASS) RFP-18-18-002-SW NASPO ValuePoint Master Agreement Terms and Conditions

ATTACHMENT A 82
5 (Rev. 6.14.21)

EXHIBIT B

INSURANCE REQUIREMENTS
ATTACHMENT A 83
NOTE: The City of Stockton is now using the online insurance program PINS Advantage. Once you have been awarded a contract you will receive an email from the City’s online insurance program requesting you to forward the email to your insurance provider(s). Please see attached flyer regarding PINS Advantage.

Exhibit B:

Insurance Requirements for Consulting Services
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (nonowned), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(Not required if Consultant provides written verification it has no employees)

4. Professional Liability (Errors and Omissions) Insurance appropriate to the Consultant’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. (If Claims-made, see below.)
It shall be a requirement under this agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to the Additional Insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this ATTACHMENT A 84
6 (Rev. 6.14.21)

EXHIBIT C

SCOPE OF WORK
ATTACHMENT A 85

EXHIBIT C
7000 N Mopac Expressway, Suite 200 | Austin, TX | 78731 | 512.523.4834 | [email protected]

STATEMENT OF WORK (SOW)
SOW Name: City of Stockton – Procurement Support
Contract Number: COS2022
Provided Under the terms of
Master Agreement #19-19-05
Participating Addendum for
NASPO ValuePoint
Procurement of Acquisition Support Services (PASS) Contract Between
Civic Initiatives [“Civic Initiatives”], a company incorporated in Texas with an address at 7000 N Mopac Expwy, Suite 200, Austin, TX 78731
And
City of Stockton (“Client”), with an address at 425 N. El Dorado St, Stockton, CA 95202 ATTACHMENT A 86

EXHIBIT C
7000 N Mopac Expressway, Suite 200 | Austin, TX | 78731 | 512.523.4834 | [email protected]

1. Scope of Work
Project 1: VPMO Initiation
Civic Initiatives will perform the following tasks to complete a rapid identification and documentation of relevant current practices related to procurement activities toward the goal of establishing a virtual procurement management office (VPMO) with clearly documented work expectations, roles, responsibilities, and procurement actions to be taken. ● Identify and document core processes relevant to procurement activities ● Identify and document roles and responsibilities for identified tasks • Identify and document critical service level expectations for identified tasks • Identify and document standard operating procedures for the VPMO staff, and for handoff points in the process (e.g., Client to VPMO, VPMO to Client, etc.) • Identify and document process for handling changes to VPMO assignments (e.g., priority, schedule, addition/deletion of project, etc.) • Initiate VPMO work to execute procurement portfolio
Deliverables

1. VPMO Client Standard Operating Procedures
Cost
$8,537.40 (60 hours)
Project 2: VPMO Procurement Portfolio Identification & Execution Civic Initiatives will perform tasks necessary to support the Client in execution of assigned procurement projects. Procurement projects may take one of three (3) different types under this SOW:

1. Turnkey Project – Civic Initiatives will be assigned work to complete a solicitation document for a procurement need with no established specification or scope of work.

Civic Initiatives will be the project manager for the procurement project, unless otherwise directed to work in coordination with a Client identified project manager, and will manage all phases of work, as required for the project, from scope development through solicitation development.

2. Fully Scoped Project – Civic Initiatives will be assigned work to complete a solicitation document for a procurement need with a fully developed specification or scope of work.

Civic Initiatives will utilize provided templates to transition the work to date into a final market ready solicitation document.

3. Review Only – Civic Initiatives will be assigned work to review a completed draft solicitation document and provide feedback or identify areas to address to ensure compliance with policy, process or funding requirements.

When a procurement project is identified by the Client, they will provide an email with the following, at minimum:

ATTACHMENT A 87

EXHIBIT C
7000 N Mopac Expressway, Suite 200 | Austin, TX | 78731 | 512.523.4834 | [email protected]

• Project scope
• Project type (see above)
• Estimated completion date
• Supporting materials
Upon receipt, Civic Initiatives staff will review the email and provided materials. If Civic Initiatives requires more information or clarity on the project, they will seek to set a client meeting with appropriate stakeholders to discuss. Within two (2) business days Civic Initiatives will establish an estimated level of effort and provide that estimate in response to the client email. Unless there is a concern communicated by the Client regarding the estimate, Civic Initiatives will include the project in their Client Portfolio Tracker, prioritize the work as noted by the Client and begin work as required.

The following provides as overview of tasks Civic Initiatives will execute for any given assigned procurement project, based on estimated scope.

Task 1: Project Setup/Kickoff
Civic Initiatives will facilitate a project kickoff meeting with project executives and Client identified project stakeholders to execute critical planning and contract initiation functions necessary to ensure project success. The meetings will focus on identifying the project manager, stakeholders, validating the project scope and timeline, and reviewing key deliverables. Civic Initiatives will also coordinate with the Client Project Manager to collect reports, documents and data relevant to the project to begin to familiarize ourselves with key aspects of the project.

Deliverable
Project Kickoff Meeting Presentation & Initial Data Request Task 2: Current State Discovery
The Current State Discovery phase contains tasks necessary to review key aspects of the procurement category, including any contracts currently in place to establish a baseline prior to developing recommendations for optimization and a procurement strategy. Focus will be on the review and assessment of all relevant data, documentation and reports, and performance of interviews with identified stakeholders. Key tasks include:
• Identify, collect, and review additional key documents related to the contract category • Facilitate interviews with identified stakeholders to discuss the current contract and approach
• Facilitate interviews with identified stakeholders to discuss pros and cons of the current contract and approach
• Facilitate interviews with identified stakeholders to discuss State and Federal policies, processes or programs impacting the contracts
• Facilitate interviews with identified stakeholders to discuss additional considerations for current contracts
Deliverables
Current State Benchmark Briefing
ATTACHMENT A 88

EXHIBIT C
7000 N Mopac Expressway, Suite 200 | Austin, TX | 78731 | 512.523.4834 | [email protected]

Task 3: Solution Definition & Stakeholder Engagement Workshops Civic Initiatives will perform the following tasks to facilitate the identification of Client goals, objectives, business requirements, and service delivery strategies toward the establishment of clear definition of need for the project. Key tasks include:
• Host a workshop with Client identified executives, management, and staff to capture and document solicitation goals, objectives and outcomes
• Host stakeholder workshops with CLIENT identified executives, management, and staff to gather information regarding Business Requirements
• Compile information gathered from stakeholders to direct future requirements development activities
Deliverables
Solution Definition
Task 4: Market Research & Procurement Strategy Development Civic Initiatives will complete tasks necessary to leverage the Current State Benchmark Briefing and the Solution Definition to assess gaps, identify opportunities for improvement, and assess peer and industry best practices toward the development of a procurement strategy, incorporating opportunities for contract optimization. Tasks include, but are not limited to:
• Compare the current state findings to identified solution definition in order to identify gaps
• Perform market research for the relevant procurement category • Compare and contrast the contracting approach of the Client to peers • Compare and contrast the contracts and contracting approach of the Client to applicable leading practices
• Develop recommendations for solicitation and contract optimization/risk mitigation strategies that seek to address identified gaps
Deliverables
Procurement Strategy Document
Task 5: Requirements Development
Civic Initiatives will utilize market research performed and work performed to date to develop an initial requirements document (e.g., Specification or Scope of Work) for feedback from Client.

Feedback received from the Client will be reviewed and incorporated, and Civic Initiatives will work with the Client to rectify any issues or concerns, prior to providing back a final version for use in the solicitation.

Deliverables
Solicitation Ready Technical Requirements Document
ATTACHMENT A 89

EXHIBIT C
7000 N Mopac Expressway, Suite 200 | Austin, TX | 78731 | 512.523.4834 | [email protected]

Task 6: Solicitation Development
Civic Initiatives will develop a draft Solicitation Document aligned to the Procurement Strategy and Requirements utilizing a Client-provided standard solicitation template to compile required solicitation elements. Civic Initiatives will prepare and present the details of the draft solicitation document in a meeting with the Client to provide an overview of the solicitation and solicit feedback. Feedback from the Client will be incorporated into a final draft deliverable. Civic Initiatives will then support Client to execute required governance and review processes and support iteration of the document content, as required. In addition, Civic Initiatives will develop and/or compile any required supporting forms, templates or attachments for inclusion in the solicitation.

NOTE: It is expected that final details required to finalize a Solicitation Document and advertise it to the market will be completed by the Client.

Deliverables
Final Solicitation Document
Task 7: Solicitation Execution Support
Civic Initiatives will provide subject matter expertise and support to Client in the execution phase of the acquisition event including:
• Support for responding to supplier inquiries regarding the acquisition event • Support to draft revised solicitation content based on supplier inquiries and/or responses (as required)
• Support to draft solicitation addenda (as required)
• Support to draft an evaluation model and supporting evaluation tools Deliverables

1. Responses to supplier inquiries

2. Revised solicitation content

3. Draft Addenda

4. Support throughout execution phase
Task 8: Solicitation Evaluation Support
Civic Initiatives will provide subject matter expertise and support in the review and evaluation of proposals and system demonstrations to provide the evaluation team with assessment of functionalities, capabilities, strengths/weaknesses, implementation methodologies, support methodologies, and other relevant items in context of requirements and project objectives.

It should be noted, that as an SME Civic Initiatives cannot be an active scoring evaluator of the solicitation responses.

Deliverables

1. Proposal Assessment Matrix

2. Demonstration/Interview Scripts

3. Demonstration/Interview Assessment Matrix
ATTACHMENT A 90

EXHIBIT C
7000 N Mopac Expressway, Suite 200 | Austin, TX | 78731 | 512.523.4834 | [email protected]

4. Support throughout evaluation phase
Task 9: Contract Development & Execution Support
Civic Initiatives will provide subject matter expertise and support in the development of a contract with the awarded contractor(s). Civic Initiatives will review the proposed contract and provide recommended improvements in key areas to help the Client obtain the outcome it seeks under the most favorable terms.

Deliverables

1. Contract Review Document

2. Support throughout contract development and execution phase Task 10: Contract Initiation Support
Civic Initiatives will work with the Client and the awarded contractor(s) to perform the following tasks to execute critical planning and contract initiation functions necessary to establish a strong foundation to actively manage the contract and ensure that the contractor(s) perform in accordance with the contractual provisions.
• Identify and document a contractor team definition, roles and responsibilities structure • Identify and document a project governance structure
• Identify and document key contract management structures and process • Identify and document a contract management communications and reporting plan • Identify and document a contract risk management plan • Identify and document a change management plan
• Facilitate the development and documentation of a contract implementation plan • Identify and document key deliverables, dates, reports, etc. from the contract

2. Deliverables

2.1. Deliverables Expectation Document (DED):

For Deliverables identified in Section 1, Civic Initiatives will provide a DED to the Client Project Manager (“Client PM”) and Executive Team. The DED will include an outline of the form, format, structure and basic content of each deliverable. After the Client reviews the DED, Civic Initiatives will work collaboratively with the Client to ensure the deliverables fulfill the client’s objectives. This process allows the Client to approve the DED with a clear understanding of each deliverable and acceptance criteria, dramatically reducing review and rework timelines.

2.2. Acceptance Criteria and Process

2.2.1. Initial Draft: Civic Initiatives will provide the Client PM and Executive Team with an Initial Draft Version and a Consolidated Feedback Template with instructions that provides for Client to provide consolidated feedback.

ATTACHMENT A 91

EXHIBIT C
7000 N Mopac Expressway, Suite 200 | Austin, TX | 78731 | 512.523.4834 | [email protected]

2.2.2. Client Feedback: Client will have ten (10) business days to provide Civic Initiatives with feedback on the Consolidated Feedback Template.

2.2.3. Final Draft: Upon receipt of the Consolidated Feedback Template from the Client, Civic Initiatives will incorporate feedback reconciling any feedback as necessary with the Executive Team and provide a Final Draft for Acceptance within three (3) business days.

2.2.4. Acceptance: Should Civic Initiatives not receive additional feedback or the Acceptance Document within five (5) business days, Civic Initiatives will consider the Deliverables accepted by the Client. In any event, Civic Initiatives and Client agree to work together on any reasonable concerns which may arise to ensure the Deliverable meets client expectations.

3. Pricing

3.1. Project Costs
Client will pay Civic Initiatives the Not To Exceed amount of $300,000 for project work completed under this SOW. Civic Initiatives will invoice the Client on a monthly basis, based on actual hours for each active project. Details of project, resources and hours will be provided with each invoice. All invoices are Net30.

3.2. Hourly Rates
All work performed under this SOW will be based on OFFSITE hourly rates for project resources as outlined in the NASPO ValuePoint Master Agreement #19- 19-05.

3.3. Travel Expenses:

Travel is not expected. However, if the need for travel arises, Civic Initiatives will utilize ONSITE hourly rates for project resources as outlined in the NASPO ValuePoint Master Agreement #19-19-05.

4. Reports & Meetings

4.1. Reports
Civic Initiatives will provide the Client Project Team with access to the Client Project Smartsheet Project Workspace providing them with project status and updates. A report will also be provided to the Client Project Manager on a monthly basis following the project status meeting.

4.2. Meetings
Civic Initiatives will facilitate a bi-weekly project status update meeting with the Client PM. The Client PM can choose to include additional project stakeholders as deemed relevant to the meeting.

ATTACHMENT A 92
City of Stockton
Legislation Text
File #: 22-0345, Version: 1

APPROVAL OF CITY COUNCIL MINUTES

RECOMMENDATION
Approve the minutes from the City Council Special meetings of February 28, 2022 and March 7, 2022 Attachment A - 2022-02-28 Special Minutes
Attachment B - 2022-03-07 Special Minutes
City of Stockton Page 1 of 1 Printed on 4/12/2022
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93 Attachment A 94
Attachment B 95
City of Stockton
Legislation Text
File #: 22-0372, Version: 1
RATIFYING THE SAN JOAQUIN COUNCIL OF GOVERNMENTS’ ANNUAL FINANCIAL PLAN FOR FISCAL YEAR 2022-23

RECOMMENDATION
It is recommended that the City Council approve a motion to ratify the San Joaquin Council of Governments’ Annual Financial Plan for Fiscal Year 2022-23.

Summary
The San Joaquin Council of Governments (SJCOG) requests ratification of its Annual Financial Plan (AFP) for Fiscal Year (FY) 2022-23. The SJCOG Joint Powers Agreement requires the AFP to be ratified by a majority of the seven-member governments, to which City of Stockton is a member. The AFP implements the SJCOG FY 2022-23 Overall Work Program, which includes ongoing and new projects and services.

There are no General Fund or unrestricted funds appropriated directly for SJCOG operations.

DISCUSSION
Background
The SJCOG is a joint-powers authority comprised of the City of Stockton, San Joaquin County, Lodi, Manteca, Tracy, Ripon, Escalon, and Lathrop. In addition, the Port of Stockton, San Joaquin Regional Transit District, and Caltrans District 10 are ex-officio members. The City of Stockton is represented by three of the twelve members of the SJCOG Board of Directors by appointees from City Council. Currently, Members of the Board include Councilmembers Sol Jobrack, Dan Wright, and Paul Canepa.

The SJCOG adopted the Annual Plan for FY 2022-23 on March 24, 2022, with their resolution R-22-

68. The SJCOG joint-powers agreement requires that a majority of the member governments ratify SJCOG’s budget each year.

Present Situation
Attached is a request for ratification of the SJCOG Annual Financial Plan, which implements the FY 2022-23 Overall Work Program (Attachment A). The Annual Financial Plan included in Attachment A provides an outline of expenditures and a line item comparing the proposed FY 2022-23 budget with the current FY 2021-22 amended budget. The total revenues and expenditures total $23,995,953.00, representing a 10.14% decrease from the prior fiscal year.

City of Stockton Page 1 of 2 Printed on 4/12/2022
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96 File #: 22-0372, Version: 1

FINANCIAL SUMMARY
The operations and projects of the SJCOG are funded through local sales tax, state and federal grants, special assignments, and fees. The City of Stockton may participate in funding specific infrastructure projects in cooperation with the San Joaquin Council of Governments; however, no General Fund or unrestricted funds are appropriated directly for SJCOG operations.

Attachment A - SJCOG FY 2022-2023 Annual Financial Plan City of Stockton Page 2 of 2 Printed on 4/12/2022
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97 SAN JOAQUIN COUNCIL OF GOVERNMENTS

555 E. Weber Avenue x Stockton, California 95202 x P 209.235.0600 x F 209.235.0438 x www.sjcog.org Leo Zuber
CHAIR
Robert Rickman

VICE CHAIR
Diane Nguyen

EXECUTIVE DIRECTOR
Member Agencies

CITIES OF

ESCALON,

LATHROP,
LODI,

MANTECA,
RIPON,

STOCKTON,
TRACY,
AND

THE COUNTY OF SAN

JOAQUIN
April 4, 2022
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Dear MU.%ODFN:

Enclosed is a summary of the San Joaquin Council of Governments' Annual Financial Plan (AFP) for Fiscal Year 2022/23.

The SJCOG Board staff report is included in this letter as well as a copy of the adopting resolution. Pursuant to SJCOG's Joint Powers Agreement, following adoption of the budget by the SJCOG Board, it is to be delivered to member agencies for ratification by each governing body. Approval by a majority of the governing bodies representing 55% or more of the county's population is considered ratification.

Therefore, SJCOG requests you place SJCOG's Annual Financial Plan for Fiscal Year 2022/23 on a forthcoming agenda prior to June 30, 2022, for approval.

The Annual Financial Plan implements the FY 2022/23 Overall Work Program (OWP) that was also adopted by the SJCOG Board on March 24, 2022.

The attached proposed Annual Financial Plan (AFP) provides detail of revenues and expenditures by cost category and line item comparing the proposed FY 2022-2023 budgets with the current year (FY 2021-2022) adopted budget, as most recently amended, along with FY 2020-2021 actual expenditures. The total revenues and expenditures total $23,995,953.00. The proposed AFP represents the general fund budget for SJCOG. The revenues and expenditures in the AFP are the same as the Overall Work Program (OWP), however, presented in a traditional line-item format compared to the work element format of the OWP.

The attached includes a summary of revenues and expenditures in the AFP and schedules detailing each of those categories (Revenues, Service and Supplies, Transportation, Training and Travel, Professional Services and Fixed/Capital Assets).

The attached includes a summary of revenues and expenditures in the AFP and detail for each of those categories.

Readers should note several differences between SJCOG and its member agencies’ budgets:
x SJCOG revenue sources are quite different from our member agencies. x SJCOG employs staff on an at-will basis, vis-à-vis civil service and has its own employee handbook and policies.
x SJCOG has its own Financial and Accounting Policy guiding our financial matters including procurement procedures.













 
ATTACHMENT A 98
x SJCOG employees are exempted from Social Security except for Medicare. x As noted below, SJCOG offers a defined contribution retirement plan to its employees.

SJCOG has no CalPERS or post employments benefit obligations except limited sick leave conversion as noted.

The following assumptions are incorporated in the budget:

1. Work will not begin, and expenses will not be incurred unless anticipated revenue sources are secured.

2. The AFP anticipates SJCOG to be fully staffed. The budget includes a 5.94% pool that can be drawn upon for merit-based increases and potential promotions. The full impact of that pool is incorporated into the salary-driven benefits (retirement, Medicare, disability).

3. SJCOG has no significant liability exposure for post-employment benefits. a. The employee retirement program is a defined contribution program managed by the International City Managers Association Retirement Program (Mission Square Retirement).
b. SJCOG employee vacation accruals are capped at two times the individual’s annual leave.
c. Upon separation with 50 years of age or 20 years of SJCOG employment, an employee can convert accrued sick leave hours to be deposited into a Retirement Health Savings Account to pay for health-related expenses. The conversion is based upon the employee’s salary at retirement.

REVENUES
Compared to the current year amended AFP, SJCOG general fund operating revenues are proposed to decrease from $26,704,682.85 to $23,995,953.00, a decrease of $2,708,729.85.

Overall, federal funding for
general fund activities is
$619,632.58 or 8.54%
lower than FY 2021-22 due
primarily to consumption of
one year of Congestion
Mitigation/Air Quality
funds (CMAQ) for dibs,
SJCOG’s Transportation
Demand Management
program.

State funding sources are
lower $3,054,062.27 or 22.05% due to:
x $1,154,000 drawdown on prior year’s Freeway Service Patrol funding. x $1,900,000 is available for FY 22-23 future years of Freeway Service Patrol funding. x $472,543 drawdown has occurred on four years of Senate Bill 1 (SB1) Sustainable Transportation Planning Grants offset by a FY 22-23 allocation of $341,671. x There is $250,000 from the State Transportation Improvement Program (STIP) for planning.













 
ATTACHMENT A 99
x Expenditure of $2,211,597.07 from the state grant for Sustainable Transportation Equity Project (STEP).
x $31,777 is carried over from the prior year’s Affordable Housing & Sustainable Community grant.

Local revenues are higher by $955,965.00 or17.31% due to increased sales tax receipts bolstering the Local Transportation Fund by $512,165 and Measure K by $443,800.

EXPENDITURES
Salaries and Benefits are
proposed to decrease by
$4,886 or .9% from
$5,153,228.26 to
$5,148,342.22 compared
to the FY 21-22 amended
budget. The budget
includes a $200,000 or

5.68% of total salaries
pool for merit-based
raises. The salary-driven
benefits adjust
accordingly.

Services and Supplies are proposed to increase slightly by $42,500. Computer software and licensing has increased by $40,000 to support both a return to the office, working remotely and heightened cybersecurity. Non-capital equipment and furniture is increasing $15,000. Rents and leases-equipment is increased slightly by $6,000. General office supplies, postage and subscriptions are reduced a combined $18,500.

Transportation, Travel, and Training
Assuming work conditions are returning to normal, there will be more travel. In addition, with several new employees, more training expenses are expected. This budget is increased $34,000 up to $100,000. This will help to support such activities as the annual One Voice® trip.

Professional Services – Decreases $2,780,343.81 from FY 21-22 from $20,234,654.59 to 17,454,310.78
There is consumption of various grants and funding sources. For example, the SB-1 Sustainable Communities Grants consumed $560,000. The Regional Transportation Plan update is nearing the end of the cycle. This work consumed $322,000 in funding. The Sustainable Transportation Equity Project (STEP) has consumed $1,800,000.

Fixed Assets/capital remains the same as the previous year at $195,000.

Position Classification and Salary Schedule
Per board policy, the salary ranges at both the minimum and maximum levels are adjusted by the CPI change. The past year saw a 6.52% increase in CPI. This is not a 6.52% raise for all 












 
ATTACHMENT A 100
employees, only and adjustment to the salary ranges to keep them competitive in the marketplace.

SJCOG staff would be pleased to appear before your policymakers to answer any questions they might have regarding this matter. We request ratification prior to June 30, 2022. Please let me know when this will be on your agenda. If you have any questions regarding this matter, don't hesitate to contact me at 235-0600.

Thank you for your assistance.

Sincerely,

STEVE DIAL
Deputy Executive Director/Chief Financial Officer
Attachments:

R-22-68
FY 2022-23 Annual Financial Plan Staff Report
FY 2022-23 Annual Financial Plan Board Summary













 
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ATTACHMENT A 105
LGHQWLI\LQJHVWLPDWHGUHYHQXHVDQGH[SHQGLWXUHVIRUWKHILVFDO\HDU7KH$QQXDO)LQDQFLDO3ODQ LVFRPSOHPHQWDU\WRWKH2YHUDOO:RUN3URJUDP
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ATTACHMENT A 106
ŽƵŶĐŝůŵĞŵďĞƌŽƵŐ<ƵĞŚŶĞ ŝƚLJŽĨ>ŽĚŝ
sŝĐĞDĂLJŽƌŝĂŶĞ>ĂnjĂƌĚ ŝƚLJŽĨ>ĂƚŚƌŽƉ
ŽƵŶĐŝůŵĞŵďĞƌ'ĂƌLJ^ŝŶŐŚ ŝƚLJŽĨDĂŶƚĞĐĂ
ŽƵŶĐŝůŵĞŵďĞƌWĂƵůĂŶĞƉĂ ŝƚLJŽĨ^ƚŽĐŬƚŽŶ
ŽƵŶĐŝůŵĞŵďĞƌ^Žů:ŽďƌĂĐŬ ŝƚLJŽĨ^ƚŽĐŬƚŽŶ
ŽƵŶĐŝůŵĞŵďĞƌĂŶtƌŝŐŚƚ ŝƚLJŽĨ^ƚŽĐŬƚŽŶ
^ƵƉĞƌǀŝƐŽƌ<ĂƚŚLJDŝůůĞƌ ŽƵŶƚLJŽĨ^ĂŶ:ŽĂƋƵŝŶ
^ƵƉĞƌǀŝƐŽƌŚƵĐŬtŝŶŶ ŽƵŶƚLJŽĨ^ĂŶ:ŽĂƋƵŝŶ
DĂLJŽƌEĂŶĐLJzŽƵŶŐ ŝƚLJŽĨdƌĂĐLJ
ŽƵŶĐŝůŵĞŵďĞƌĂǀŝĚĞůůŝŶŐĞƌ ŝƚLJŽĨ
ƐĐĂůŽŶ
ĞŶŶŝƐŐĂƌ͕ŝƌĞĐƚŽƌ ĂůƚƌĂŶƐŝƐƚƌŝĐƚϭϬ
'ĂƌLJ'ŝŽǀĂŶĞƚƚŝ͕ŝƌĞĐƚŽƌ ^ĂŶ:ŽĂƋƵŝŶZĞŐŝŽŶĂůdƌĂŶƐŝƚŝƐƚƌŝĐƚ ŶƚŚŽŶLJĂƌŬĞƚƚ͕ŽŵŵŝƐƐŝŽŶĞƌ WŽƌƚŽĨ^ƚŽĐŬƚŽŶ
ŽƵŶĐŝůŵĞŵďĞƌ>ĞŽƵďĞƌ͕ŝƚLJŽĨZŝƉŽŶ
^ĂŶ:ŽĂƋƵŝŶŽƵŶĐŝůŽĨ'ŽǀĞƌŶŵĞŶƚƐ
EEh>&/EE/>W>E
&ŝƐĐĂůzĞĂƌϮϬϮϮͬϮϯ
,/Z
WƌŽƉŽƐĞĚ&ŝŶĂůDĂƌĐŚϮϰ͕ϮϬϮϮ
^ƚĞǀĞŝĂů
ĞƉƵƚLJ
džĞĐƵƚŝǀĞŝƌĞĐƚŽƌͬ
ŚŝĞĨ&ŝŶĂŶĐŝĂůKĨĨŝĐĞƌ
s/
Ͳ,/Z
^ƵƉĞƌǀŝƐŽƌZŽďĞƌƚZŝĐŬŵĂŶ͕^ĂŶ:ŽĂƋƵŝŶŽƵŶƚLJ
KZK&/Z
dKZ^

yK&&//K/Z
dKZ^
^hD/dd
z͗
ŝĂŶĞEŐƵLJĞŶ

džĞĐƵƚŝǀĞŝƌĞĐƚŽƌ













 
ATTACHMENT A 107
&zϮϬͲϮϭ &zϮϬϮϭͲϮϮ &zϮϬϮϮͲϮϯ нͬͲ нͬͲ
Z
s
Eh
^ ĐƚƵĂů ŵĚηϮ WƌŽƉŽƐĞĚ&ŝŶĂů ŚĂŶŐĞ йŚĂŶŐĞ
&ĞĚĞƌĂů'ƌĂŶƚƐ ϱ͕ϯϲϳ͕ϭϯϴ͘ϲϳ ϳ͕Ϯϱϵ͕ϯϭϵ͘ϱϴ ϲ͕ϲϯϵ͕ϲϴϳ͘ϬϬ ;ϲϭϵ͕ϲϯϮ͘ϱϴͿ Ͳϴ͘ϱϰй ^ƚĂƚĞ'ƌĂŶƚƐ ϭ͕ϳϲϱ͕ϱϱϲ͘ϴϴ ϭϯ͕ϴϱϭ͕ϵϳϮ͘Ϯϳ ϭϬ͕ϳϵϳ͕ϵϭϬ͘ϬϬ ;ϯ͕Ϭϱϰ͕ϬϲϮ͘ϮϳͿ ͲϮϮ͘Ϭϱй >ŽĐĂů ϱ͕ϮϬϳ͕Ϭϭϳ͘ϲϵ ϱ͕ϱϮϮ͕ϯϵϭ͘ϬϬ ϲ͕ϰϳϴ͕ϯϱϲ͘ϬϬ ϵϱϱ͕ϵϲϱ͘ϬϬ ϭϳ͘ϯϭй /ŶƚĞƌĞƐƚ ϵ͕ϵϮϰ͘ϯϴ ϮϬ͕ϬϬϬ͘ϬϬ ϮϬ͕ϬϬϬ͘ϬϬ Ͳ Ϭ͘ϬϬй KƚŚĞƌ ϱϭ͕ϲϲϮ͘ϰϰ ϱϭ͕ϬϬϬ͘ϬϬ ϲϬ͕ϬϬϬ͘ϬϬ ϵ͕ϬϬϬ͘ϬϬ ϭϳ͘ϲϱй ^:K'KW
Zd/E'Z
s
Eh
ϭϮ͕ϰϬϭ͕ϯϬϬ͘Ϭϲ Ϯϲ͕ϳϬϰ͕ϲϴϮ͘ϴϱ Ϯϯ͕ϵϵϱ͕ϵϱϯ͘ϬϬ ;Ϯ͕ϳϬϴ͕ϳϮϵ͘ϴϱͿ ͲϭϬ͘ϭϰй

yW
E/dhZ
^
^ĂůĂƌŝĞƐΘĞŶĞĨŝƚƐ ϰ͕Ϭϲϴ͕ϵϯϴ͘ϰϬ  ϱ͕ϭϱϯ͕ϮϮϴ͘Ϯϲ ϱ͕ϭϰϴ͕ϯϰϮ͘ϮϮ ;ϰ͕ϴϴϲ͘ϬϰͿ ͲϬ͘Ϭϵй ^ĞƌǀŝĐĞƐΘ^ƵƉƉůŝĞƐ ϵϴϭ͕ϯϴϰ͘ϱϳ  ϭ͕ϭϮϭ͕ϯϬϬ͘ϬϬ ϭ͕ϭϵϳ͕ϴϬϬ͘ϬϬ ϳϲ͕ϱϬϬ͘ϬϬ ϲ͘ϴϮй KĨĨŝĐĞ
džƉĞŶƐĞ Ϯϴϰ͕ϯϰϲ͘ϳϮ  Ϯϲϭ͕ϱϬϬ͘ϬϬ Ϯϵϴ͕ϬϬϬ͘ϬϬ ϯϲ͕ϱϬϬ͘ϬϬ ϭϯ͘ϵϲй ŽŵŵƵŶŝĐĂƚŝŽŶƐ ϱϴ͕ϴϮϳ͘Ϭϳ  ϲϬ͕ϬϬϬ͘ϬϬ ϲϬ͕ϬϬϬ͘ϬϬ Ͳ Ϭ͘ϬϬй DĞŵďĞƌƐŚŝƉƐ ϯϰ͕ϯϳϮ͘ϭϭ  ϰϱ͕ϬϬϬ͘ϬϬ ϰϱ͕ϬϬϬ͘ϬϬ Ͳ Ϭ͘ϬϬй DĂŝŶƚĞŶĂŶĐĞͲ
ƋƵŝƉŵĞŶƚ ϰ͕ϱϯϭ͘ϲϰ ϭϬ͕ϬϬϬ͘ϬϬ ϭϬ͕ϬϬϬ͘ϬϬ Ͳ Ϭ͘ϬϬй ZĞŶƚƐΘ>ĞĂƐĞƐͲ
ƋƵŝƉŵĞŶƚ ϵϳ͕ϮϯϬ͘ϬϬ  ϭϮϱ͕ϬϬϬ͘ϬϬ ϭϯϭ͕ϬϬϬ͘ϬϬ ϲ͕ϬϬϬ͘ϬϬ ϰ͘ϴϬй dƌĂŶƐƉŽƌƚĂƚŝŽŶ͕dƌĂǀĞůΘdƌĂŝŶŝŶŐ;/ŶΘKƵƚŽĨ^ƚĂƚĞͿ ϴ͕ϰϴϱ͘ϲϴ ϲϲ͕ϬϬϬ͘ϬϬ ϭϬϬ͕ϬϬϬ͘ϬϬ ϯϰ͕ϬϬϬ͘ϬϬ ϱϭ͘ϱϮй WƵďůŝĐĂƚŝŽŶƐΘ>ĞŐĂůEŽƚŝĐĞƐ ϴ͕ϱϯϵ͘ϱϮ ϳ͕ϱϬϬ͘ϬϬ ϳ͕ϱϬϬ͘ϬϬ Ͳ Ϭ͘ϬϬй /ŶƐƵƌĂŶĐĞ ϭϯϳ͕Ϭϰϲ͘ϴϯ  ϭϰϲ͕ϯϬϬ͘ϬϬ ϭϰϲ͕ϯϬϬ͘ϬϬ Ͳ Ϭ͘ϬϬй ƵŝůĚŝŶŐKƉĞƌĂƚŝŽŶƐΘDĂŝŶƚĞŶĂŶĐĞ ϭϵϰ͕ϭϭϱ͘ϬϬ  ϮϬϬ͕ϬϬϬ͘ϬϬ ϮϬϬ͕ϬϬϬ͘ϬϬ Ͳ Ϭ͘ϬϬй ^:K'ƵŝůĚŝŶŐĞďƚ^ĞƌǀŝĐĞWƌŝŶĐŝƉĂůĂŶĚ/ŶƚĞƌĞƐƚ ϭϱϯ͕ϴϵϬ͘ϬϬ ϮϬϬ͕ϬϬϬ͘ϬϬ ϮϬϬ͕ϬϬϬ͘ϬϬ Ͳ Ϭ͘ϬϬй Ͳ
WƌŽĨĞƐƐŝŽŶĂů^ĞƌǀŝĐĞƐ ϱ͕ϵϰϱ͕ϱϵϵ͘ϵϬ  ϮϬ͕Ϯϯϰ͕ϲϱϰ͘ϱϵ ϭϳ͕ϰϱϰ͕ϯϭϬ͘ϳϴ ;Ϯ͕ϳϴϬ͕ϯϰϯ͘ϴϭͿ Ͳϭϯ͘ϳϰй ĂƉŝƚĂůKƵƚůĂLJ  ϭϵϱ͕ϱϬϬ͘ϬϬ ϳϭ͕ϰϴϮ͘ϱϮ  ϭϵϱ͕ϱϬϬ͘ϬϬ  Ͳ  Ϭ͘ϬϬй hŶĂůůŽĐĂƚĞĚͬZĞƐĞƌǀĞ
^:K'KW
Zd/E'
yW
E/dhZ
^ ϭϭ͕Ϭϲϳ͕ϰϬϱ͘ϯϵ Ϯϲ͕ϳϬϰ͕ϲϴϮ͘ϴϱ Ϯϯ͕ϵϵϱ͕ϵϱϯ͘ϬϬ ;Ϯ͕ϳϬϴ͕ϳϮϵ͘ϴϱͿ ͲϭϬ͘ϭϰй ^ĂŶ:ŽĂƋƵŝŶŽƵŶĐŝůŽĨ'ŽǀĞƌŶŵĞŶƚƐ
EEh>&/EE/>W>E
&ŝƐĐĂůzĞĂƌϮϬϮϮͬϮϬϮϯ
WƌŽƉŽƐĞĚ&ŝŶĂůDĂƌĐŚϮϰ͕ϮϬϮϮ













 
ATTACHMENT A 108
Z
s
Eh

&zϮϬϮϬͲϮϭ &zϮϬϮϭͲϮϮ &zϮϬϮϮͲϮϯ нͬͲ
ZĞǀĞŶƵĞ^ŽƵƌĐĞ ĐƚƵĂů ŵĚηϮ WƌŽƉŽƐĞĚ&ŝŶĂů ŚĂŶŐĞ
&

Z>'ZEd^
h͘^͘ĞƉĂƌƚŵĞŶƚŽĨdƌĂŶƐƉŽƌƚĂƚŝŽŶ͗
&ĞĚĞƌĂů,ŝŐŚǁĂLJĚŵŝŶŝƐƚƌĂƚŝŽŶ;W>Ϳ Ψϭ͕ϰϬϳ͕ϵϭϰ Ψϭ͕ϯϴϯ͕ϲϯϬ Ψϭ͕ϳϬϳ͕ϯϬϰ ΨϯϮϯ͕ϲϳϰ &ĞĚĞƌĂů,ŝŐŚǁĂLJĚŵŝŶŝƐƚƌĂƚŝŽŶ;W>&zϮϬͬϮϭͬKͿ Ψ ϯ͕ϴϴϱ Ψ ;ϯ͕ϴϴϱͿ &ĞĚĞƌĂůdƌĂŶƐŝƚĚŵŝŶŝƐƚƌĂƚŝŽŶDWKWůĂŶŶŝŶŐ;&dϱϯϬϯͿ Ψ Ϯϴϰ͕ϭϯϬ Ψϯϳϴ͕ϳϴϭ Ψϯϳϴ͕ϳϴϭ ΨͲ &ĞĚĞƌĂůdƌĂŶƐŝƚĚŵŝŶŝƐƚƌĂƚŝŽŶDWKWůĂŶŶŝŶŐ;&dϱϯϬϯ&zϭϵͬϮϬͬKͿ ΨϮϭϭ͕ϵϬϭ Ψ ϳϮ͕ϯϵϮ Ψ;ϳϮ͕ϯϵϮͿ &ĞĚĞƌĂůdƌĂŶƐŝƚĚŵŝŶŝƐƚƌĂƚŝŽŶDWKWůĂŶŶŝŶŐ;&dϱϯϬϯ&zϮϬͬϮϭͬKͿ Ψ ϰϱ͕ϳϲϵ Ψ;ϰϱ͕ϳϲϵͿ Z^dWD>ϲϬϴϴ;ϬϲϴͿ/ͲϮϬϱDĂŶĂŐĞĚ>ĂŶĞƐtŝĚĞŶŝŶŐ Ψϭ͕ϲϬϯ͕ϯϮϭ ΨϮ͕ϰϮϭ͕ϴϬϮ ΨϮ͕ϰϮϭ͕ϴϬϮ ΨͲ dDͲDĞƌĐĞĚ'DY ΨϭϬϭ͕ϲϯϱ ΨϮϬϭ͕ϴϬϬ ΨϰϬ͕ϬϬϬ Ψ;ϭϲϭ͕ϴϬϬͿ dDͲDĞƌĐĞĚ'DY Ψϱϲ͕ϱϬϳ Ψϰϴ͕ϯϲϱ Ψϳϱ͕ϬϬϬ ΨϮϲ͕ϲϯϱ dDͲ^ƚĂŶK'DY Ψϯϲϴ͕ϱϲϮ ΨϱϴϬ͕ϵϱϴ Ψϱϲϲ͕ϴϬϬ Ψ;ϭϰ͕ϭϱϴͿ DYdD Ψϭ͕ϯϯϯ͕ϭϲϵ ΨϮ͕ϭϮϭ͕ϵϯϳ Ψϭ͕ϰϱϬ͕ϬϬϬ Ψ;ϲϳϭ͕ϵϯϳͿ Ψϱ͕ϯϲϳ͕ϭϯϵ Ψϳ͕Ϯϱϵ͕ϯϮϬ Ψϲ͕ϲϯϵ͕ϲϴϳ Ψ;ϲϭϵ͕ϲϯϯͿ ^dd
'ZEd^
ĂůŝĨŽƌŶŝĂĞƉĂƌƚŵĞŶƚŽĨdƌĂŶƐƉŽƌƚĂƚŝŽŶ͗
^d/WWůĂŶŶŝŶŐΘWƌŽŐƌĂŵŵŝŶŐ ΨϮϬϳ͕ϯϭϲ ΨϮϵϬ͕ϬϬϬ ΨϮϱϬ͕ϬϬϬ Ψ;ϰϬ͕ϬϬϬͿ ^d/WWůĂŶŶŝŶŐΘWƌŽŐƌĂŵŵŝŶŐ&zϮϬͬϮϭĂƌƌLJŽǀĞƌ Ψ ϰϭ͕ϯϰϮ Ψ ϰϭ͕ϯϰϮ ΨͲ Ψ;ϰϭ͕ϯϰϮͿ &zϭϳͬϭϴĂůƚƌĂŶƐ^ƵƐƚĂŝŶĂďůĞdƌĂŶƐƉŽƌƚĂƚŝŽŶWůĂŶŶŝŶŐ'ƌĂŶƚ;^ϭͿ ΨͲ ΨͲ ΨͲ &zϭϴͬϭϵĂůƚƌĂŶƐ^ƵƐƚĂŝŶĂďůĞdƌĂŶƐƉŽƌƚĂƚŝŽŶWůĂŶŶŝŶŐ'ƌĂŶƚ;^ϭͿ ΨϭϮϭ͕ϱϴϯ ΨͲ ΨͲ ΨͲ &zϭϵͬϮϬĂůƚƌĂŶƐ^ƵƐƚĂŝŶĂďůĞdƌĂŶƐƉŽƌƚĂƚŝŽŶWůĂŶŶŝŶŐ'ƌĂŶƚ;^ϭͿ Ψϭϱϯ͕ϱϴϴ Ψϭϴϭ͕ϰϴϴ Ψ;ϭϴϭ͕ϰϴϴͿ &zϭϵͬϮϬĂůƚƌĂŶƐĚĂƉƚĂƚŝŽŶWůĂŶŶŝŶŐ'ƌĂŶƚ;^ϭͿ Ψ ϴϵ͕ϰϭϲ Ψ ϵϵ͕ϭϵϴ Ψ;ϵϵ͕ϭϵϴͿ &zϮϬͬϮϭĂůƚƌĂŶƐ^ƵƐƚĂŝŶĂďůĞdƌĂŶƐƉŽƌƚĂƚŝŽŶWůĂŶŶŝŶŐ'ƌĂŶƚ;^ϭͿ ΨϮϮϭ͕ϰϴϳ ΨϭϯϮ͕ϯϮϱ ΨϭϮ͕ϴϯϳ Ψ;ϭϭϵ͕ϰϴϴͿ &zϮϭͬϮϮĂůƚƌĂŶƐ^ƵƐƚĂŝŶĂďůĞdƌĂŶƐƉŽƌƚĂƚŝŽŶWůĂŶŶŝŶŐ'ƌĂŶƚ;^ϭͿ Ψϯϰϳ͕ϯϲϵ ΨϮϳϱ͕ϬϬϬ Ψ;ϳϮ͕ϯϲϵͿ &zϮϮͬϮϯĂůƚƌĂŶƐ^ƵƐƚĂŝŶĂďůĞdƌĂŶƐƉŽƌƚĂƚŝŽŶWůĂŶŶŝŶŐ'ƌĂŶƚ;^ϭͿ Ψϯϰϭ͕ϲϳϭ Ψϯϰϭ͕ϲϳϭ ^ƵďͲƌĞĐŝƉŝĞŶƚŽĨ^ϭŽŵƉĞƚŝƚŝǀĞWůĂŶŶŝŶŐ'ƌĂŶƚ;ŝƚLJŽĨ>ŽĚŝͿ Ψ ϰ͕ϴϯϳ Ψ ϵϮ͕ϱϭϯ ΨͲ Ψ;ϵϮ͕ϱϭϯͿ ^ƚĂƚĞWůĂŶŶŝŶŐΘZĞƐĞĂƌĐŚ;&ŵƌůLJdZƵƌĂůWůĂŶŶŝŶŐƐƐŝƐƚĂŶĐĞͿ Ψ ϱϬ͕ϬϬϬ Ψ ϱϬ͕ϬϬϬ ΨͲ Ψ;ϱϬ͕ϬϬϬͿ ĂůƚƌĂŶƐͲ&^W;/ͲϮϬϱͿ&zϭϴͲϭϵĂƌƌLJŽǀĞƌ&^WϭϵͲϲϬϴϴ;ϬϲϰͿ Ψ ϭϬϯ͕ϱϳϵ ΨͲ ĂůƚƌĂŶƐͲ&^W;/ͲϮϬϱͿ&zϭϵͲϮϬĂůůŽĐĂƚŝŽŶ&^WϮϬͲϲϬϴϴ;ϬϲϵͿ Ψ ϮϬϳ͕ϵϴϰ ΨϯϲϮ͕ϮϲϮ ΨͲ Ψ;ϯϲϮ͕ϮϲϮͿ ĂůƚƌĂŶƐͲ&^W;/ͲϮϬϱͿ&zϮϬͲϮϭĂůůŽĐĂƚŝŽŶ&^WϮϭͲϲϬϴϴ;ϬϳϯͿ Ψ ϱϰϲ͕ϭϮϮ Ψϭϴϲ͕ϭϮϮ Ψ;ϯϲϬ͕ϬϬϬͿ ĂůƚƌĂŶƐͲ&^W;/ͲϮϬϱͿ&zϮϭͲϮϮĂůůŽĐĂƚŝŽŶ&^WϮϭͲϲϬϴϴ;ϬϳϲͿ Ψ ϱϰϳ͕ϳϴϭ Ψϱϰϳ͕ϳϴϭ ΨͲ &ƌĞĞǁĂLJ^ĞƌǀŝĐĞWĂƚƌŽů;&^Wϭϴ^ϭϲϬϴϴͲϬϲϯͿĂƌƌLJŽǀĞƌ Ψ ϯϱ͕ϴϯϭ ΨͲ Ψ;ϯϱ͕ϴϯϭͿ ĂůƚƌĂŶƐͲ&^Wϭϴ^ϭ&zϭϴͲϭϵĂůůŽĐĂƚŝŽŶ&^Wϭϵ^ϭͲϲϬϴϴ;ϬϲϲͿ Ψ ϯϳϰ͕ϵϬϱ Ψ ϭϭ͕ϲϳϵ ΨͲ Ψ;ϭϭ͕ϲϳϵͿ ĂůƚƌĂŶƐͲ&^Wϭϵ^ϭ;ϲϬϴϴͲϬϳϬͿ&zϭϵͲϮϬĂůůŽĐĂƚŝŽŶ Ψ ϰϵϬ͕ϲϰϲ ΨϭϬϲ͕ϲϰϲ Ψ;ϯϴϰ͕ϬϬϬͿ ĂůƚƌĂŶƐͲ&^WϮϭ^ϭ;ϲϬϴϴͲϬϳϰͿ&zϮϬͲϮϭĂůůŽĐĂƚŝŽŶ Ψ ϰϱϰ͕ϴϳϯ Ψϰϱϰ͕ϴϳϯ ΨͲ ĂůƚƌĂŶƐͲ&^WϮϭ^ϭ;ϲϬϴϴͲϬϳϳͿ&zϮϭͲϮϮĂůůŽĐĂƚŝŽŶ Ψ ϱϴϰ͕ϱϱϱ Ψϱϴϰ͕ϱϱϱ ΨͲ ĨĨŽƌĚĂďůĞ,ŽƵƐŝŶŐΘ^ƵƐƚĂŝŶĂďůĞŽŵŵƵŶŝƚŝĞƐ&zϭϵͬϮϬ
ŶƚĞƌƉƌŝƐĞͲ Ψ ΨͲ ΨͲ ĨĨŽƌĚĂďůĞ,ŽƵƐŝŶŐΘ^ƵƐƚĂŝŶĂďůĞŽŵŵƵŶŝƚŝĞƐ&zϮϬͬϮϭ
ŶƚĞƌƉƌŝƐĞ Ψ ϳ͕ϳϴϱ Ψ ϯϮ͕ϳϳϳ Ψϯϭ͕ϳϳϳ Ψ ;ϭ͕ϬϬϬͿ ^ƚĂƚĞdƌĂŶƐŝƚƐƐŝƐƚĂŶĐĞ ΨϭϬϱ͕ϵϯϵ ΨϭϯϮ͕ϴϱϬ Ψϭϰϱ͕ϴϲϯ Ψ ϭϯ͕Ϭϭϯ ůĞĂŶDŽďŝůŝƚLJKƉƚŝŽŶƐWƌŽŐƌĂŵ;
sĂƌ^ŚĂƌĞͿ Ψϵϵϴ͕ϲϭϰ Ψϲϵϵ͕ϬϯϬ Ψ;Ϯϵϵ͕ϱϴϰͿ ^:sZĞŐŝŽŶĂů
ĂƌůLJĐƚŝŽŶWůĂŶŶŝŶŐŽŵŵŝƚƚĞĞĨŽƌ,ŽƵƐŝŶŐ;Z
WͿ Ψ ϰϱ͕Ϭϲϭ ΨϵϳϬ͕Ϭϵϳ Ψϭ͕ϵϮϯ͕ϳϬϮ Ψϵϱϯ͕ϲϬϱ ^ƵƐƚĂŝŶĂďůĞdƌĂŶƐƉŽƌƚĂƚŝŽŶ
ƋƵŝƚLJWƌŽũĞĐƚ;^d
WͿ Ψ ϯϬ͕ϳϯϱ Ψϳ͕ϰϰϵ͕ϲϱϬ Ψϱ͕Ϯϯϴ͕Ϭϱϯ ;Ϯ͕Ϯϭϭ͕ϱϵϳ͘ϬϳͿ ^hdKd> ϭ͕ϳϲϱ͕ϱϱϲ͘ϴϴ  Ψ ϭϯ͕ϴϱϭ͕ϵϳϮ Ψ ϭϬ͕ϳϵϳ͕ϵϭϬ ;ϯ͕Ϭϱϰ͕ϬϲϮ͘ϮϳͿ >K>
d;>d&WůĂŶŶŝŶŐнdĚŵŝŶŝƐƚƌĂƚŝŽŶͿ Ψϭ͕ϳϮϯ͕ϲϳϬ Ψϭ͕ϰϳϯ͕ϵϬϬ Ψϭ͕ϵϴϲ͕Ϭϲϱ ΨϱϭϮ͕ϭϲϱ DĞĂƐƵƌĞ<WƌŽũĞĐƚDĂŶĂŐĞŵĞŶƚ Ψϭ͕ϰϴϯ͕ϲϰϰ Ψϭ͕ϬϬϬ͕ϬϬϬ Ψϭ͕ϬϬϬ͕ϬϬϬ ΨͲ DĞĂƐƵƌĞ<ĚŵŝŶŝƐƚƌĂƚŝŽŶ Ψϭϴϳ͕ϯϱϲ Ψϲϳϭ͕ϬϬϬ ΨϵϭϮ͕ϬϬϬ ΨϮϰϭ͕ϬϬϬ DĞĂƐƵƌĞ<ĚŝďƐ Ψϭϰϲ͕ϬϮϬ Ψϴϲϰ͕ϬϬϬ Ψϭ͕Ϭϲϲ͕ϴϬϬ ΨϮϬϮ͕ϴϬϬ Zd/& Ψϰϲϲ͕ϮϬϬ Ψϯϰϭ͕ϰϵϭ Ψϯϰϭ͕ϰϵϭ ΨͲ sĂůůĞLJDWKƐŝƌYƵĂůŝƚLJWůĂŶŶŝŶŐ Ψϭϲϴ͕ϮϭϮ ΨϮϬϬ͕ϬϬϬ ΨϮϬϬ͕ϬϬϬ ΨͲ dƌŝͲŽƵŶƚLJdƌĂǀĞůĞŵĂŶĚ;DĞƌĐĞĚ͕^ƚĂŶŝƐůĂƵƐ͕^ĂŶ:ŽĂƋƵŝŶͿ ΨͲ ^K'dD;dƌŝƉWůĂŶŶŝŶŐ^LJƐƚĞŵ͕ϱϭϭ͕ĚŝďƐͿ Ψ ϳϬ͕Ϯϲϲ ΨϭϱϬ͕ϬϬϬ ΨϭϱϬ͕ϬϬϬ ΨͲ DĞƌĐĞĚͲDŽĚĞůŝŶŐ Ψ Ϯϴ͕Ϯϳϵ ΨͲ ΨͲ ΨͲ ^K'&^WDĂƚĐŚ ΨϭϵϬ͕ϱϬϯ ΨϮϬϳ͕ϬϬϬ ΨϮϬϳ͕ϬϬϬ ΨͲ K'&ĞĞƐ Ψ ϭϬ͕ϬϬϬ ΨϭϬ͕ϬϬϬ ΨͲ ^:K'/ ΨϳϰϮ͕ϴϲϴ ΨϲϬϱ͕ϬϬϬ Ψ Ͳ ϲϬϱ͕ϬϬϬ Ψ ^hdKd> ϱ͕ϮϬϳ͕Ϭϭϴ Ψ ϱ͕ϱϮϮ͕ϯϵϭ Ψ ϲ͕ϰϳϴ͕ϯϱϲ Ψ ϵϱϱ͕ϵϲϱ͘ϬϬ  Kd,
Z
/ŶƚĞƌĞƐƚ Ψ ϮϬ͕ϬϬϬ ϵ͕ϵϮϰ Ψ ϮϬ͕ϬϬϬ Ψ Ͳ Ψ KƚŚĞƌ;>h&ĞĞƐнĚŽĐĨĞĞƐͿ ϱϭ͕ϲϲϮ Ψ ϱϭ͕ϬϬϬ Ψ ϲϬ͕ϬϬϬ Ψ ϵ͕ϬϬϬ Ψ ^hdKd> ϲϭ͕ϱϴϳ Ψ ϳϭ͕ϬϬϬ Ψ ϴϬ͕ϬϬϬ Ψ ϵ͕ϬϬϬ Ψ dKd> ϭϮ͕ϰϬϭ͕ϯϬϬ͘Ϭϲ Ψ Ϯϲ͕ϳϬϰ͕ϲϴϮ͘ϴϱ Ψ Ϯϯ͕ϵϵϱ͕ϵϱϯ͘ϬϬ Ψ ;Ϯ͕ϳϬϴ͕ϳϮϵ͘ϴϱͿ  ^ĂŶ:ŽĂƋƵŝŶŽƵŶĐŝůŽĨ'ŽǀĞƌŶŵĞŶƚƐ
EEh>&/EE/>W>E
&ŝƐĐĂůzĞĂƌϮϬϮϮͬϮϬϮϯ
WƌŽƉŽƐĞĚ&ŝŶĂůDĂƌĐŚϮϰ͕ϮϬϮϮ













 
ATTACHMENT A 109
&zϮϬͲϮϭ &zϮϬϮϭͲϮϮ &zϮϬϮϮͲϮϯ нͬͲ
dŝƚůĞ >ŝŶĞ/ƚĞŵĞƐĐƌŝƉƚŝŽŶ ĐƚƵĂů ŵĚηϮ WƌŽƉŽƐĞĚ&ŝŶĂů ŚĂŶŐĞ KĨĨŝĐĞ
džƉĞŶƐĞͲ'ĞŶĞƌĂů 'ĞŶĞƌĂů^ƵƉƉůŝĞƐ Ψ ϭϭ͕ϮϰϬ Ψ ϯϱ͕ϬϬϬ ΨϮϬ͕ϬϬϬ Ψ;ϭϱ͕ϬϬϬͿ ZĞĐŽŐŶŝƚŝŽŶƐ Ψ Ͳ ΨϱϬϬ ΨϱϬϬ Ψ Ͳ WƌŝŶƚŝŶŐ Ψϲϵϭ Ψ ϰ͕ϬϬϬ Ψϰ͕ϬϬϬ Ψ Ͳ EŽŶĐĂƉŝƚĂů
ƋƵŝƉͬ&ƵƌŶŝƚƵƌĞ Ψ ϯϳ͕Ϯϭϰ Ψ ϮϬ͕ϬϬϬ Ψϯϱ͕ϬϬϬ Ψ ϭϱ͕ϬϬϬ ŽŵƉƵƚĞƌ^ŽĨƚǁĂƌĞΘ>ŝĐĞŶƐĞ ΨϮϯϮ͕ϰϭϮ Ψϭϵϱ͕ϬϬϬ ΨϮϯϱ͕ϬϬϬ Ψ ϰϬ͕ϬϬϬ KĨĨŝĐĞ
džƉĞŶƐĞͲ'ĞŶĞƌĂů^ƵďƚŽƚĂů ΨϮϴϭ͕ϱϱϲ ΨϮϱϰ͕ϱϬϬ ΨϮϵϰ͕ϱϬϬ Ψ ϰϬ͕ϬϬϬ KĨĨŝĐĞ
džƉĞŶƐĞͲWŽƐƚĂŐĞ^ƵďƚŽƚĂů Ψ ϭ͕Ϭϴϱ Ψ ϯ͕ϬϬϬ Ψϭ͕ϱϬϬ Ψ;ϭ͕ϱϬϬͿ KĨĨŝĐĞ
džƉĞŶƐĞͲ^ƵďƐĐƌŝƉƚŝŽŶƐ^ƵďƚŽƚĂů Ψ ϭ͕ϳϬϱ Ψ ϰ͕ϬϬϬ ΨϮ͕ϬϬϬ Ψ;Ϯ͕ϬϬϬͿ KĨĨŝĐĞ
džƉĞŶƐĞͲ^ƵďƚŽƚĂů Ϯϴϰ͕ϯϰ Ψ ϳ ΨϮϲϭ͕ϱϬϬ ΨϮϵϴ͕ϬϬϬ Ψ ϯϲ͕ϱϬϬ ŽŵŵƵŶŝĐĂƚŝŽŶƐͲ^ƵďƚŽƚĂů ϱϴ͕ϴϮϳ Ψ ϲϬ͕ϬϬ Ψ Ϭ ΨϲϬ͕ϬϬϬ Ψ Ͳ DĞŵďĞƌƐŚŝƉƐͲ^ƵďƚŽƚĂů Ψ ϯϰ͕ϯϳϮ Ψ ϰϱ͕ϬϬϬ Ψϰϱ͕ϬϬϬ Ψ Ͳ DĂŝŶƚĞŶĂŶĐĞͲ
ƋƵŝƉŵĞŶƚͲ^ƵďƚŽƚĂů Ψ ϰ͕ϱϯϮ Ψ ϭϬ͕ϬϬϬ ΨϭϬ͕ϬϬϬ Ψ Ͳ ZĞŶƚƐΘ>ĞĂƐĞƐͲ
ƋƵŝƉŵĞŶƚͲ^ƵďƚŽƚĂů Ψ ϵϳ͕ϮϯϬ ΨϭϮϱ͕ϬϬϬ Ψϭϯϭ͕ϬϬϬ Ψ ϲ͕ϬϬϬ WƵďůŝĐĂƚŝŽŶƐΘ>ĞŐĂůEŽƚŝĐĞƐͲ^ƵďƚŽƚĂů Ψ ϴ͕ϱϰϬ Ψ ϳ͕ϱϬϬ Ψϳ͕ϱϬϬ Ψ Ͳ /ŶƐƵƌĂŶĐĞƐͲ^ƵďƚŽƚĂů Ψϭϯϳ͕Ϭϰϳ Ψϭϰϲ͕ϯϬϬ Ψϭϰϲ͕ϯϬϬ Ψ Ͳ ƵŝůĚŝŶŐDĂŝŶƚĞŶĂŶĐĞͲ^ƵďƚŽƚĂů  ϭϵϰ͕ϭϭϱ͘ϬϬ ΨϮϬϬ͕ϬϬϬ ΨϮϬϬ͕ϬϬϬ Ψ Ͳ ƵŝůĚŝŶŐĞďƚ^ĞƌǀŝĐĞͲWƌŝŶĐŝƉůĞΘ/ŶƚĞƌĞƐƚ  ϭϱϯ͕ϴϵϬ͘ϬϬ ΨϮϬϬ͕ϬϬϬ ΨϮϬϬ͕ϬϬϬ Ψ Ͳ dKd>^
Zs/
^Θ^hWW>/
^ ϵϳϮ͕ϴϵ Ψ ϵ Ψϭ͕Ϭϱϱ͕ϯϬϬ Ψϭ͕Ϭϵϳ͕ϴϬϬ Ψ ϰϮ͕ϱϬϬ ^
Zs/
E^hWW>/
^
^ĂŶ:ŽĂƋƵŝŶŽƵŶĐŝůŽĨ'ŽǀĞƌŶŵĞŶƚƐ
EEh>&/EE/>W>E
&ŝƐĐĂůzĞĂƌϮϬϮϮͬϮϬϮϯ
WƌŽƉŽƐĞĚ&ŝŶĂůDĂƌĐŚϮϰ͕ϮϬϮϮ













 
ATTACHMENT A 110
WŽƐŝƚŝŽŶ DŝŶŝŵƵŵ DŝŶŝŵƵŵ DĂdžŝŵƵŵ DĂdžŝŵƵŵ
ϭϮŵŽŶƚŚ
ŚĂŶŐĞŝŶW/ WƌĞǀŝŽƵƐ EĞǁ WƌĞǀŝŽƵƐ EĞǁ

džĞĐƵƚŝǀĞŝƌĞĐƚŽƌ KEdZd KEdZd KEdZd KEdZd
'ZKhW
ĞƉƵƚLJ
džĞĐƵƚŝǀĞŝƌĞĐƚŽƌͬ&K ϲ͘ϱϮϮϬй Ψ ϭϳϯ͕ϵϴϰ͘ϬϬ Ψϭϴϱ͕ϯϯϭ͘Ϯϰ ΨϮϰϯ͕ϱϳϴ͘ϬϬ ΨϮϱϵ͕ϰϲϰ͘ϭϲ 'ZKhW
ĞƉƵƚLJŝƌĞĐƚŽƌWůĂŶŶŝŶŐ ϲ͘ϱϮϮϬй Ψ ϭϱϯ͕ϵϰϲ͘ϬϬ Ψϭϲϯ͕ϵϴϲ͘ϯϲ ΨϮϭϱ͕ϱϮϱ͘ϬϬ ΨϮϮϵ͕ϱϴϭ͘ϱϰ ĞƉƵƚLJŝƌĞĐƚŽƌWƌŽŐƌĂŵŵŝŶŐΘWƌŽũĞĐƚĞůŝǀĞƌLJ
'ZKhW
ϲ͘ϱϮϮϬй Ψ ϭϯϲ͕Ϯϯϱ͘ϬϬ Ψϭϰϱ͕ϭϮϬ͘Ϯϱ ΨϭϵϬ͕ϳϯϬ͘ϬϬ ΨϮϬϯ͕ϭϲϵ͘ϰϭ 'ZKhW
ZĞŐŝŽŶĂůWůĂŶŶŝŶŐŽƌWƌŽŐƌĂŵŵŝŶŐDĂŶĂŐĞƌ ϲ͘ϱϮϮϬй Ψ ϭϮϭ͕Ϭϵϴ͘ϬϬ ΨϭϮϴ͕ϵϵϲ͘Ϭϭ Ψϭϲϵ͕ϱϯϳ͘ϬϬ ΨϭϴϬ͕ϱϵϰ͘ϮϬ 'ZKhW
ϲ͘ϱϮϮϬй Ψ ϭϬϵ͕Ϭϵϳ͘ϬϬ Ψϭϭϲ͕ϮϭϮ͘ϯϭ ΨϭϱϮ͕ϳϯϲ͘ϬϬ ΨϭϲϮ͕ϲϵϳ͘ϰϰ ,ĂďŝƚĂƚŽŶƐĞƌǀĂƚŝŽŶWƌŽŐƌĂŵDĂŶĂŐĞƌ
DĂŶĂŐĞƌŽĨĚŵŝŶŝƐƚƌĂƚŝǀĞ^ĞƌǀŝĐĞƐ
/ŶĨŽƌŵĂƚŝŽŶdĞĐŚŶŽůŽŐLJDĂŶĂŐĞƌ
ŽŵŵƵŶŝĐĂƚŝŽŶƐDĂŶĂŐĞƌ
DĂŶĂŐĞƌŽĨ&ŝŶĂŶĐĞ
'ZKhW& ϲ͘ϱϮϮϬй Ψϵϴ͕Ϯϴϲ͘ϬϬ ΨϭϬϰ͕ϲϵϲ͘Ϯϭ Ψϭϯϳ͕ϲϬϬ͘ϬϬ Ψϭϰϲ͕ϱϳϰ͘Ϯϳ ŚŝĞĨĐĐŽƵŶƚĂŶƚ
^ĞŶŝŽƌZĞŐŝŽŶĂůWůĂŶŶĞƌ
^ĞŶŝŽƌWƌŽŐƌĂŵ^ƉĞĐŝĂůŝƐƚ
'ZKhW'
ϲ͘ϱϮϮϬй Ψϴϴ͕ϱϰϲ͘ϬϬ Ψϵϰ͕ϯϮϬ͘ϵϳ ΨϭϮϯ͕ϵϲϰ͘ϬϬ ΨϭϯϮ͕Ϭϰϴ͘ϵϯ 'ZKhW, ϲ͘ϱϮϮϬй ΨϴϬ͕ϰϵϲ͘ϬϬ Ψϴϱ͕ϳϰϱ͘ϵϱ ΨϭϭϮ͕ϲϵϱ͘ϬϬ ΨϭϮϬ͕Ϭϰϰ͘ϵϳ ƐƐŽĐŝĂƚĞZĞŐŝŽŶĂůWůĂŶŶĞƌ
ƐƐŽĐŝĂƚĞ,ĂďŝƚĂƚWůĂŶŶĞƌ
WƵďůŝĐ/ŶĨŽƌŵĂƚŝŽŶKĨĨŝĐĞƌ
'ZKhW/
,ƵŵĂŶZĞƐŽƵƌĐĞƐƐƐŝƐƚĂŶƚ ϲ͘ϱϮϮϬй Ψϳϯ͕ϭϳϴ͘ϬϬ Ψϳϳ͕ϵϱϬ͘ϲϳ ΨϭϬϮ͕ϰϱϬ͘ϬϬ ΨϭϬϵ͕ϭϯϭ͘ϳϵ KĨĨŝĐĞĚŵŝŶŝƐƚƌĂƚŽƌ
'ZKhW: ϲ͘ϱϮϮϬй Ψϲϲ͕ϱϮϲ͘ϬϬ ΨϳϬ͕ϴϲϰ͘ϴϯ Ψϵϯ͕ϭϯϲ͘ϬϬ Ψϵϵ͕ϮϭϬ͘ϯϯ ƐƐŽĐŝĂƚĞWƌŽŐƌĂŵ^ƉĞĐŝĂůŝƐƚ
^ƚĂĨĨĐĐŽƵŶƚĂŶƚ
ŽŶƚƌĂĐƚͬ'ƌĂŶƚƐ^ƉĞĐŝĂůŝƐƚ
'ZKhW< ϲ͘ϱϮϮϬй ΨϲϬ͕ϰϳϴ͘ϬϬ Ψϲϰ͕ϰϮϮ͘ϯϴ Ψϴϰ͕ϲϲϵ͘ϬϬ ΨϵϬ͕ϭϵϭ͘ϭϭ ƐƐŝƐƚĂŶƚZĞŐŝŽŶĂůWůĂŶŶĞƌ
ƐƐŝƐƚĂŶƚWƌŽŐƌĂŵ^ƉĞĐŝĂůŝƐƚ
ƐƐŝƐƚĂŶƚ,ĂďŝƚĂƚWůĂŶŶĞƌ
:ƵŶŝŽƌĐĐŽƵŶƚĂŶƚ
'ZKhW> ϲ͘ϱϮϮϬй Ψϱϰ͕ϵϴϬ͘ϬϬ Ψϱϴ͕ϱϲϱ͘ϴϬ Ψϳϲ͕ϵϳϮ͘ϬϬ Ψϴϭ͕ϵϵϮ͘ϭϭ 'ZKhWD ϲ͘ϱϮϮϬй Ψϰϵ͕ϵϴϮ͘ϬϬ Ψϱϯ͕Ϯϰϭ͘ϴϯ Ψϲϵ͕ϵϳϱ͘ϬϬ Ψϳϰ͕ϱϯϴ͘ϳϳ ĚŵŝŶŝƐƚƌĂƚŝǀĞdĞĐŚŶŝĐŝĂŶ
ĐĐŽƵŶƚŝŶŐƐƐŝƐƚĂŶƚ//
'ZKhWE ϲ͘ϱϮϮϬй Ψϰϱ͕ϯϮϬ͘ϬϬ Ψϰϴ͕Ϯϳϱ͘ϳϳ Ψϲϯ͕ϰϰϴ͘ϬϬ Ψϲϳ͕ϱϴϲ͘Ϭϴ 'ZKhWK ϲ͘ϱϮϮϬй Ψϰϭ͕ϵϲϯ͘ϬϬ Ψϰϰ͕ϲϵϵ͘ϴϯ Ψϱϴ͕ϳϰϴ͘ϬϬ ΨϲϮ͕ϱϳϵ͘ϱϰ ĐĐŽƵŶƚŝŶŐƐƐŝƐƚĂŶƚ/
WK^/d/KE>^^/&/d/KE^Θ^>Zz^,
h>

EEh>
WƌŽƉŽƐĞĚDĂƌĐŚϮϰ͕ϮϬϮϮͲ
ĨĨĞĐƚŝǀĞ:ƵůLJϭ͕ϮϬϮϮ













 
ATTACHMENT A 111
&zϮϬͲϮϭ &zϮϬϮϭͲϮϮ &zϮϬϮϮͲϮϯ нͬͲ
ĐƚƵĂů ŵĚηϮ WƌŽƉŽƐĞĚ&ŝŶĂů ŚĂŶŐĞ
/ŶĂŶĚKƵƚŽĨ^ƚĂƚĞdƌĂǀĞů ϭ͕ϰϱϴ Ψ ϰϱ͕ϬϬϬ Ψ ϳϮ͕ϬϬϬ Ψ ΨϮϳ͕ϬϬϬ dƌĂŝŶŝŶŐ Ψ ϳ͕ϬϮϴ ΨϮϬ͕ϬϬϬ ΨϮϱ͕ϬϬϬ Ψϱ͕ϬϬϬ ZŝĚĞƐŚĂƌĞ/ŶĐĞŶƚŝǀĞ ΨͲ Ψ ϭ͕ϬϬϬ Ψϯ͕ϬϬϬ ΨϮ͕ϬϬϬ dƌĂŶƐƉŽƌƚĂƚŝŽŶΘdƌĂǀĞůͲ^ƵďƚŽƚĂů Ψϴ͕ϰϴϲ Ψϲϲ͕ϬϬϬ ΨϭϬϬ͕ϬϬϬ Ψϯϰ͕ϬϬϬ ^ĂŶ:ŽĂƋƵŝŶŽƵŶĐŝůŽĨ'ŽǀĞƌŶŵĞŶƚƐ
EEh>&/EE/>W>E
&ŝƐĐĂůzĞĂƌϮϬϮϮͬϮϬϮϯ
WƌŽƉŽƐĞĚ&ŝŶĂůDĂƌĐŚϮϰ͕ϮϬϮϮ
dƌĂŶƉŽƌƚĂƚŝŽŶdƌĂǀĞůΘdƌĂŝŶŝŶŐ













 
ATTACHMENT A 112
&zϮϬͲϮϭ &zϮϬϮϭͲϮϮ &zϮϬϮϮͲϮϯ нͬͲ
tŽƌŬ
ůĞŵĞŶƚEŽͬ͘WƌŽũĞĐƚĞƐĐƌŝƉƚŝŽŶ ĐƚƵĂů ŵĚηϮ WƌŽƉŽƐĞĚ&ŝŶĂů ŚĂŶŐĞ ϲϬϭ͘ϬϭͲͲZĞŐŝŽŶĂůdƌĂŶƐƉŽƌƚĂƚŝŽŶWůĂŶ Ψϳϲ͕Ϯϳϵ Ψϰϳϭ͕ϴϴϯ ΨϭϱϬ͕ϬϬϬ Ψ;ϯϮϭ͕ϴϴϯͿ ϲϬϭ͘ϬϭϭͲͲZĞŐŝŽŶĂůdƌĂŶƐƉŽƌƚĂƚŝŽŶWůĂŶ;,^Ϳ Ψ ϯϭ͕ϳϳϳ ϯϮ͕ϬϬϬ Ψ ;ϮϮϯͿ Ψ ϲϬϭ͘ϬϭϮͲͲ^^/ŵƉůĞŵĞŶƚĂƚŝŽŶ&zϭϳͬϭϴ^ϭŐƌĂŶƚ Ψ Ͳ Ͳ Ψ Ͳ Ψ ͲΨ ϲϬϭ͘ϬϭϯͲͲ^^/ŵƉůĞŵĞŶƚĂƚŝŽŶ&zϭϴͬϭϵ^ϭŐƌĂŶƚ Ψϰϳ͕ϯϬϰ ΨͲ ΨͲ ͲΨ ϲϬϭ͘ϬϭϰͲͲ^^/ŵƉůĞŵĞŶƚĂƚŝŽŶ&zϭϵͬϮϬ^ϭŐƌĂŶƚ Ψϭϱϳ͕ϱϮϬ ΨϮϬϬ͕ϬϬϬ Ψ ;ϮϬϬ͕ϬϬϬͿ Ͳ Ψ ϲϬϭ͘ϬϭϱͲͲϭϵͬϮϬĂůƚƌĂŶƐĚĂƉƚĂƚŝŽŶWůĂŶŶŝŶŐŐƌĂŶƚ^ϭ Ψ ϭϬϬ͕ϬϬ ϲϮ͕Ϯϳϭ Ψ Ϭ Ψ ;ϭϬϬ͕ϬϬϬͿ Ͳ Ψ ϲϬϭ͘ϬϭϲͲͲ^^/ŵƉůĞŵĞŶƚĂƚŝŽŶ&zϮϬͬϮϭ^ϭŐƌĂŶƚ Ψ ϭϰϭ͕Ϭϳ ϮϴϬ͕ϱϮϱ Ψ ϰ Ψϭϰϭ͕Ϭϳϰ ͲΨ ϲϬϭ͘ϬϭϳͲͲ^^/ŵƉůĞŵĞŶƚĂƚŝŽŶ&zϮϭͬϮϮ^ϭŐƌĂŶƚ Ψ ϮϬϬ͕ϬϬ Ͳ Ψ Ϭ ΨϭϮ͕ϴϯϳ Ψ;ϭϴϳ͕ϭϲϯͿ ϲϬϭ͘ϬϭϳͲͲ^^/ŵƉůĞŵĞŶƚĂƚŝŽŶ&zϮϭͬϮϮ^ϭŐƌĂŶƚ Ψ ϯϰϳ͕ϯϲϵ Ͳ Ψ Ϯϳϱ͕ϬϬ Ψ Ϭ Ψ;ϳϮ͕ϯϲϵͿ ϲϬϭ͘ϬϭϴͲͲ^^/ŵƉůĞŵĞŶƚĂƚŝŽŶ&zϮϮͬϮϯ^ϭŐƌĂŶƚ Ψ ϯϰϭ͕ϲϳϭ ϯϰϭ͕ϲϳϭ Ψ ϲϬϭ͘ϬϮͲͲZĞŐŝŽŶĂůWůĂŶŶŝŶŐ^ƚƵĚŝĞƐ Ψ ϯϬ͕ϬϬϬ ϯϴ͕ϯϬϭ Ψ ϯϬ͕ϬϬϬ Ψ ͲΨ ϲϬϮ͘ϬϭͲͲZd/W Ψ ͲΨ Ͳ ϲϬϯ͘ϬϭͲͲZŽĂĚΘ^ƚƌĞĞƚDŽŶŝƚŽƌŝŶŐ Ψ ϵϬϬ͕ϬϬ ϰϯϬ Ψ Ϭ ΨϵϬϬ͕ϬϬϬ ͲΨ ϲϬϯ͘ϬϭϱͲͲ/ͲϮϬϱDĂŶĂŐĞĚ>ĂŶĞƐtŝĚĞŶŝŶŐWƌŽũĞĐƚ Ψ Ϯ͕ϬϬϬ͕ϬϬ Ϯ͕ϬϬϴ͕ϰϬϳ Ψ Ϭ ΨϮ͕ϬϬϬ͕ϬϬϬ ͲΨ ϲϬϯ͘ϬϮͲͲdƌĂŶƐŝƚŽŽƌĚŝŶĂƚŝŽŶ ΨͲ
ϲϬϯ͘ϬϯͲͲdƌĂŶƐƉŽƌƚĂƚŝŽŶŝƌYƵĂůŝƚLJ Ψϭϰϯ͕ϰϯϲ ΨϮϬϬ͕ϬϬϬ ΨϮϬϬ͕ϬϬϬ ͲΨ ϲϬϯ͘ϬϰͲͲ'ŽŽĚƐDŽǀĞŵĞŶƚ ΨͲ
ϲϬϯ͘ϬϰϭͲͲ'ŽŽĚƐDŽǀĞŵĞŶƚWĂƌƚŶĞƌƐŚŝƉWůĂŶŶŝŶŐ'ƌĂŶƚ ΨͲ ϳϬϭ͘ϬϭͲͲdĞĐŚŶŝĐĂůƐƐŝƐƚĂŶĐĞ Ϯϰ͕ϴϱ Ψ ϰ Ψϵϳ͕ϯϱϬ Ψϵϳ͕ϯϱϬ ͲΨ ϴϬϭ͘ϬϭͲͲ/ŶƚĞƌŐŽǀĞƌŶŵĞŶƚĂůŽŽƌĚŝŶĂƚŝŽŶ Ψ ϭϯϬ͕ϬϬ ϭϮϬ͕Ϭϳϯ Ψ Ϭ ΨϭϯϬ͕ϬϬϬ ͲΨ ϴϬϭ͘ϬϭϮͲͲ/ŶƚĞƌŐŽǀĞƌŶŵĞŶƚĂůŽŽƌĚŝŶĂƚŝŽŶ;^ƚ͘WůŶ͘ΘZĞĂƐͿ Ψ ϱϬ͕ϬϬϬ ϱϬ͕ϬϬϬ Ψ Ͳ Ψ ;ϱϬ͕ϬϬϬͿ Ψ ϴϬϭ͘ϬϮͲͲWƌŽũĞĐƚŝŽŶƐΘ&ŽƌĞĐĂƐƚƐ Ψ ϭϰϬ͕ϬϬ ϳϮ͕Ϭϱϴ Ψ Ϭ ΨϭϰϬ͕ϬϬϬ ͲΨ ϴϬϭ͘ϬϯͲͲŝƌƉŽƌƚ>ĂŶĚhƐĞŽŵŵŝƐƐŝŽŶ ΨϭϬ͕ϬϬϬ ΨϭϬ͕ϬϬϬ ͲΨ ϴϬϭ͘ϬϰͲͲŽŶŐĞƐƚŝŽŶDĂŶĂŐĞŵĞŶƚ Ψ ϱϬ͕ϬϬϬ ϴϭ͕ϴϳϮ Ψ ϱϬ͕ϬϬϬ Ψ ͲΨ ϴϬϭ͘ϬϱͲͲZĞŐŝŽŶĂůWůĂŶŶŝŶŐ Ψ ϭϱ͕ϬϬϬ ϵ͕ϱϬϲ Ψ ϭϱ͕ϬϬϬ Ψ ͲΨ ϴϬϭ͘ϬϲͲͲsĂůůĞLJDWKŽŽƌĚŝŶĂƚŝŽŶ ϭϴ͕ϮϭϮ Ψ ϰϱ͕ϬϬϬ Ψ ϰϱ͕ϬϬϬ Ψ ͲΨ ϴϬϭ͘ϬϵͲͲ^:K'/ŶĐ Ψ ϴϱ͕ϬϬϬ Ͳ Ψ ϴϱ͕ϬϬϬ Ψ ͲΨ ϵϬϭ͘ϬϭͲͲDĞĂƐƵƌĞ< Ψϭϵ͕ϭϵϰ ΨϱϬ͕ϬϬϬ ΨϱϬ͕ϬϬϬ ͲΨ ϵϬϭ͘ϬϮͲͲZd/& Ψϱ͕ϱϴϲ Ψϭϱ͕ϬϬϬ Ψϭϱ͕ϬϬϬ ͲΨ ϵϬϭ͘ϬϯͲͲ^ŵĂƌƚ'ƌŽǁƚŚ ΨͲ
ϭϬϬϭ͘ϬϭͲͲK'KtW Ψ ϱ͕ϬϬϬ ϭϯ͕ϴϭϬ Ψ ϱ͕ϬϬϬ Ψ ͲΨ ϭϬϬϭ͘ϬϮͲͲdĚŵŝŶŝƐƚƌĂƚŝŽŶ ϭϱϴ͕ϲϭ Ψ ϰ ΨϯϬϬ͕ϬϬϬ ΨϮϱϬ͕ϬϬϬ Ψ;ϱϬ͕ϬϬϬͿ ϭϬϬϭ͘ϬϯͲͲŽŵŵƵŶŝƚLJ/ŶǀŽůǀĞŵĞŶƚ Ψ Ϯϱ͕ϬϬϬ ϰϲ͕ϰϮϵ Ψ Ϯϱ͕ϬϬϬ Ψ ͲΨ ϭϬϬϭ͘ϬϰͲͲ&^ddDĂŶĂŐĞŵĞŶƚ ΨͲ
ϭϭϬϭ͘ϬϭͲͲdƌĂŶƐƉŽƌƚĂƚŝŽŶĞŵĂŶĚDĂŶĂŐĞŵĞŶƚ Ψϭ͕ϰϴϬ͕ϳϰϰ ΨϮ͕ϭϯϱ͕ϳϭϯ Ψϭ͕ϵϳϯ͕ϵϭϯ Ψ;ϭϲϭ͕ϴϬϬͿ ϭϭϬϭ͘ϬϯͲͲdƌĂŶƐƉŽƌƚĂƚŝŽŶĞŵĂŶĚDĂŶĂŐĞŵĞŶƚ ΨͲ ϭϮϬϭ͘ϬϭͲͲ&ƌĞĞǁĂLJ^ĞƌǀŝĐĞWĂƚƌŽů ϴϯϯ͕ϲϴ Ψ ϰ Ψϯ͕Ϭϯϰ͕ϱϱϱ ΨϮ͕Ϯϭϵ͕ϵϬϯ Ψ;ϴϭϰ͕ϲϱϮͿ ϭϮϬϭ͘ϬϯͲ^:K'/ŶƚĞƌŶƐ ΨͲ
ϭϯϬϭ͘ϬϭͲWĞƌĨŽƌŵĂŶĐĞĂƐĞĚWůĂŶŶŝŶŐĂŶĚWƌŽŐƌĂŵŵŝŶŐ ΨͲ ϭϯϱϬ͘ϬϭͲ^:sZĞŐŝŽŶĂů
ĂƌůLJĐƚŝŽŶWůĂŶŶŝŶŐŽŵŵŝƚƚĞĞĨŽƌ,ŽƵƐŝŶŐ;Z
WͿ Ψ ϴϰϵ͕Ϭϵϳ ϲ͕ϴϴϳ Ψ ϭ͕ϵϮϯ͕ϳϬϮ Ψ ϭ͕Ϭϳϰ͕ϲϬϱ Ψ ϭϯϳϱ͘ϬϭͲ^ƵƐƚĂŝŶĂďůĞdƌĂŶƐƉŽƌƚĂƚŝŽŶ
ƋƵŝƚLJWƌŽũĞĐƚ;^d
WͿ Ψ ϳ͕Ϭϰϵ͕ϲϱ ϭϳ͕ϵϭϱ Ψ Ϭ Ψϱ͕Ϯϯϴ͕Ϭϱϯ Ψ;ϭ͕ϴϭϭ͕ϱϵϳͿ ϭϯϴϬ͘ϬϭͲDKǀŽƵĐŚĞƌƉƌŽŐƌĂŵ Ψ ϵϵϴ͕ϬϬ Ͳ Ψ Ϭ Ψϲϵϵ͕ϬϯϬ Ψ;Ϯϵϴ͕ϵϳϬͿ /ŶĚŝƌĞĐƚ Ψϭϳϭ͕ϲϴϵ ΨϱϮϳ͕ϵϲϯ ΨϰϬϬ͕ϬϬϬ Ψ;ϭϮϳ͕ϵϲϯͿ dKd> Ψϱ͕ϵϰϱ͕ϲϬϬ ΨϮϬ͕Ϯϯϰ͕ϲϱϱ Ψϭϳ͕ϰϱϰ͕ϯϭϭ Ψ;Ϯ͕ϳϴϬ͕ϯϰϰͿ ^ĂŶ:ŽĂƋƵŝŶŽƵŶĐŝůŽĨ'ŽǀĞƌŶŵĞŶƚƐ
&ŝƐĐĂůzĞĂƌϮϬϮϮͬϮϬϮϯ
WƌŽƉŽƐĞĚ&ŝŶĂůDĂƌĐŚϮϰ͕ϮϬϮϮ
EEh>&/EE/>W>E
WZK&
^^/KE>^
Zs/
^













 
ATTACHMENT A 113
&zϮϬͲϮϭ &zϮϬϮϭͲϮϮ &zϮϬϮϮͲϮϯ нͬͲ
dŝƚůĞ ĞƐĐƌŝƉƚŝŽŶ ĐƚƵĂů ŵĚηϮ WƌŽƉŽƐĞĚ&ŝŶĂů ŚĂŶŐĞ
KĨĨŝĐĞ&ƵƌŶŝƚƵƌĞͬ
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ATTACHMENT A 114
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ATTACHMENT A 115
City of Stockton
Legislation Text
File #: 22-0264, Version: 1
ACCEPT THE 2022-2023 ANNUAL HEALTH BENEFITS REPORT AND ADOPT THE MONTHLY PREMIUM RATES FOR THE CITY’S HEALTH PLANS FOR FISCAL YEAR 2022-2023

RECOMMENDATION
It is recommended that the City Council approve a motion to:

1. Accept the 2022-2023 Annual Health Benefits Report for the City’s medical, dental, and vision plans; and

2. Approve the recommended monthly premium rates for the City’s health plans for Fiscal Year (FY) 2022-2023; and

3. Approve entering into a Memorandum of Understanding (MOU) agreement with PRISM to join their pool for Delta Dental FY 2022-2023; and

4. Approve consolidating employer paid Life Insurance, AD&D, and Long-Term Disability through Lincoln (PRISM); and

5. Authorize the City Manager or their designee to execute health benefit policies and plans to address the health care needs of the City’s employees.

Summary
The City of Stockton currently offers a fully insured Kaiser Point of Service (POS) managed care plan that is a hybrid of health maintenance organization (HMO) and preferred provider organization (PPO) plans; two HMO, and two high-deductible health plans (HDHP) through Kaiser and Sutter Health Plus (five plans total), a fully insured dental HMO plan, self-insured dental PPO plan, and one self-insured vision plan.

The 2022-2023 Annual Health Benefits Report (Attachment A) prepared by Benefit Consultant, Alliant Insurance Services, provides a comprehensive review of the renewal for health benefit plans that are offered to City employees, and calculates the premium rates for the upcoming plan year. · The Kaiser POS plan premiums have decreased by 0.5%
· Kaiser HDHP and Kaiser HMO plan premiums have increased by 1.0% · Sutter HDHP plan premiums have increased by 6.5%
· Sutter HMO plan premiums have increased by 6.4%
· Self-insured VSP vision plan premiums have increased by 7.6% · Self-insured Dental HMO plan premiums remain the same and has a rate guarantee through 6/30/2023
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Delta Dental PPO
The self-insured dental PPO rates have increased by 3.5%. It is recommended that the self-funded Delta Dental PPO plans be consolidated for all members. The current Fire dental plan has an enhanced plan design and provides richer benefits compared to the plan currently available to nonFire employees. The Fire dental plan provisions include Diagnostic & Preventative services being excluded from the $1,500 maximum. This allows employees to utilize wellness services without decreasing their maximum benefit, allowing them to use the $1,500 towards other services. No other changes will be made to plan provisions. Moving to PRISM for Delta Dental will allow the City to offer all employees the richer plan design at a decreased rate with a 5.7% savings for the city, totaling $103,518 per year. This change will have no effect on employees. The only change will be entering into an MOU with PRISM.

Life Insurance, AD&D, Long-Term Disability
Life insurance, AD&D, and Long-Term Disability are employer-paid benefits. If the City consolidates all three plans and transfers to Lincoln (PRISM), the city will save 31.8%, totaling $187,597 per year.

Transferring plans will have no effect on employee enrollment. Employees who are currently enrolled in existing plans will automatically be transferred over to Lincoln. Under the Lincoln Life Insurance Plan, employees will have the opportunity to elect additional voluntary life insurance benefits up to $300,000 with no medical physical during the 2022-23 open enrollment period. After open enrollment, only new hires can elect voluntary life without a medical physical, which is consistent with the City’s current carrier. The current carrier only allows employees to purchase voluntary life up to $200,000; this will be an increased benefit option of $100,000 for employees. Lincoln also provides an increase to the spouse life benefit by $5,000. All other provisions of the plan remain the same.

Council is being asked to approve the premium rates for each of the plans effective July 1, 2022. The premiums are shown in Attachment B. It is important to note that the employer contributions in this report are dependent upon the provisions of the Memoranda of Understanding (MOUs) with the various bargaining units and the Unrepresented Management/Confidential and Law Employees Compensation Plan (Unrepresented Compensation Plan).

DISCUSSION
Background
The City has undergone significant benefit design and delivery changes to its health plans over the last several years due to strategic and financial decisions, the federal Affordable Care Act (ACA), and general changes in the benefits marketplace in the Stockton area.

The City had a self-insured PPO medical plan since May 1, 1988. A fully insured Kaiser Deductible Health Maintenance Organization (DHMO) was added in September 2011. Subsequently, in July 2016, the City added two additional HMO plans, the Kaiser HMO and Sutter Health Plus HMO plans, and in 2020 the City added the High Deductible Health Plan with Kaiser and Sutter Health. The City’s self-insured PPO medical plan was no longer financially sustainable and due to the declining enrollment and uncertainty of stop-loss coverage, and this plan was terminated on June 30, 2021.

The new fully insured Kaiser POS plan, which is a hybrid HMO/PPO plan, was offered to replace the City of Stockton Page 2 of 4 Printed on 4/12/2022
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File #: 22-0264, Version: 1
PPO plan style and removed high-dollar claims risk from the City.

Eligible employees have the option to enroll in five (5) medical plans, two (2) dental plans, and one (1) vision plan. Employees who are members of the Operating Engineer’s Local 3 (OE3) have the option to enroll in the City’s plans, or they can select a plan from the seven (7) additional plans offered through their union, which also include dental and vision insurance.

Premium cost-sharing is determined by the City and its employees through collective bargaining as approved by Council. The actuary does not set or make cost-sharing recommendations. Cost-sharing with active employees is set by the collective bargaining process and memorialized in the MOUs between the City and the bargaining units. The cost-sharing for the Unrepresented employees is approved by Council and memorialized in the Unrepresented Compensation Plan. Further, the actuary does not determine the plan types or design of employee benefits. The types and design of employee benefits are determined by legal requirements, such as the ACA and through the applicable collective bargaining process. Alliant considers the plan design, plan requirements, and applicable ACA fees as part of its cost analysis when developing the 2022-2023 Annual Health Benefits Report.

Present Situation
Fully Insured Medical Plans
The City currently offers five (5) fully insured medical plans:

1. Kaiser Point of Service

2. Kaiser High Deductible Health Plan (Kaiser HDHP)

3. Kaiser Health Maintenance Organization (Kaiser HMO)

4. Sutter High Deductible Health Plan (HDHP)

5. Sutter Health Plus (Sutter HMO)
Total enrollment for the fully insured plans as of December 31 2021, are:

Employer Contribution
The employer contribution rates for the upcoming fiscal year are dependent upon completed MOUs with bargaining units and the Unrepresented Compensation Plan. The FY 2022-23 employer contribution rates are:

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File #: 22-0264, Version: 1
The following table shows the monthly health insurance premiums for FY 2022-23:

OE3’s Health Plan Options
Employees in the OE3 bargaining groups, including the Operations and Maintenance Unit (O&M), Trades and Maintenance Unit (T&M), and the Water Supervisory Unit (WS), have seven (7) additional health plan options available through the Operating Engineers’ Public and Miscellaneous Health and Welfare Trust Fund. Each year on January 1, the OE3 plan rates are established and set by the Board of Trustees of the Operating Engineers’ Public and Miscellaneous Health and Welfare Trust Fund. The employer contribution costs are budgeted and funded through the Health Internal Service Fund (ISF). Currently, 24 employees participate in an OE3 plan. The administrative cost to manage each OE3 plan is $27.55 per employee per month. This administrative fee is paid by the employees enrolled in these plans.

FINANCIAL SUMMARY
To ensure that the City charges rates that reflect the true cost of health care expenses for employees and retirees, staff is submitting the 2022-2023 Annual Health Benefits Report and proposed premium rates for Council approval. Implementation of health plan premium rates that accurately reflect the cost of medical, dental, and vision benefits are critical to the City’s efforts to maintain fiscal sustainability. The premium rates are used to determine the appropriate funding levels for the health plans and establish fair and appropriate rates to charge employees and retirees. The projected premium rates will be reflected in the proposed FY 2022-23 Health Internal Service Fund budget.

Attachment A - 2022-2023 Annual Health Benefits Report
Attachment B - Health Premiums Rates
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City of Stockton
2022-2023 Annual Health
Benefits Report
March 2022

ATTACHMENT A
120
I. Executive Summary
II. Medical Plan Renewal
III. Ancillary Renewals
IV. Next Steps
Exhibits:
 Employee and Employer Health
Contributions
2 Agenda
ATTACHMENT A 121
Executive Summary

ATTACHMENT A
122
2022-2023 Renewal Overview
4 Coverage Carrier Result
Medical Kaiser  HMO: Rate Increase +1.0% (+0.6% with admin fees)  HDHP: Rate Increase: +1.0% (+0.6% with admin fees)
 POS: Rate Decrease -0.5% (-0.7% with admin fees)
 PPO: Rate Increase +1.0% (+0.9% with admin fees)
Medical Sutter Health
Plus
 HMO: Rate Increase +6.9% (+6.1% with admin fees)
 HDHP: Rate Increase +7.0% (+6.1% with admin fees)
Dental PPO Delta Dental
(Self Funded)
Direct Renewal
 Change to Funding Rates: -6.55% decrease
Recommended Option:
 Self-Funded quote through PRISM – consolidate all members onto Fire plan (enhanced plan design): -5.7% decrease (rates are slightly higher due to the enhanced plan design)
Dental HMO DeltaCare  Currently in a rate guarantee through 6/30/2023

ATTACHMENT A
123
2022-2023 Renewal Overview
5 Coverage Carrier Result
Vision VSP
(Self Funded)
Current ASO fee in a rate guarantee through 6/30/2025
Recommended change to Funding Rates:
 -3.9% decrease
Life/AD&D MetLife The MetLife Life and AD&D policy is in a Rate Guarantee through 6/30/2023 Recommended Option:
 Move to Lincoln (PRISM) for a decrease of -27.3% which equates to a savings of $41,877 annually
Long Term
Disability
Reliance
Standard
The Reliance Standard Long Term Disability policy is in a Rate Guarantee through 6/30/2023
Recommended Option:
 Move to Lincoln (PRISM) for a decrease of -33.3% which equates to a savings of $145,720 annually
EAP Halcyon Currently in a rate guarantee through 6/30/2023 FSA/HSA/HRA P&A Currently in a rate guarantee through 6/30/2023 COBRA APA Benefits Currently in a rate guarantee through 6/30/2025

ATTACHMENT A
124
2022-2023 Financial Overview (With Recommended Changes) 6 Line of Coverage Current Renewal % ∆
Sutter Health Plus HMO $6,363,134 $6,750,198 6.1%
Sutter Health Plus HDHP $1,574,454 $1,670,642 6.1%
Kaiser HMO $8,564,691 $8,617,294 0.6%
Kaiser POS $51,195 $50,856 -0.7%
Kaiser PPO $28,971 $29,236 0.9%
Kaiser HDHP $3,403,546 $3,422,705 0.6%
Delta Dental DHMO $82,686 $82,686 0.0%
PRISM
Delta Dental DPPO - Self-Funded $1,815,925 $1,712,407 -5.7% VSP Vision - Self-Funded $273,696 $263,027 -3.9%
Lincoln (PRISM)
MetLife Basic Life and AD&D $153,549 $111,672 -27.3%
Lincoln (PRISM)
Reliance Standard LTD $437,161 $291,440 -33.3%
Halcyon EAP $29,529 $29,529 0.0%
APA COBRA $12,835 $12,835 0.0%
P&A FSA $8,446 $8,446 0.0%
P&A Commuter $390 $390 0.0%
P&A HSA $10,830 $10,830 0.0%
P&A HRA $9,288 $9,288 0.0%
TOTAL ANNUAL PREMIUM $22,820,325 $23,073,480
ANNUAL DOLLAR CHANGE $253,155
ANNUAL PERCENTAGE CHANGE 1.1%

ATTACHMENT A
125
Medical Plan Renewal

ATTACHMENT A
126
Medical Financial Summary
8 Kaiser Current Renewal % ∆
Kaiser HMO $8,564,691 $8,617,294 0.6%
Kaiser POS $51,195 $50,856 -0.7%
Kaiser PPO $28,971 $29,236 0.9%
Kaiser HDHP $3,403,546 $3,422,705 0.6%
KAISER ANNUAL PREMIUM $12,048,402 $12,120,090
Sutter Health Plus Current Renewal % ∆
SHP HMO $6,363,134 $6,750,198 6.1%
SHP HDHP $1,574,454 $1,670,642 6.1%
SHP ANNUAL PREMIUM $7,937,588 $8,420,840
TOTAL MEDICAL ANNUAL PREMIUM $19,985,989
ANNUAL PERCENTAGE CHANGE 2.8%
$20,540,930

ATTACHMENT A
127
Kaiser Executive
Summary
Effective July 1, 2022, Kaiser proposes a renewal rate adjustment of:

Actives  HMO: Rate Increase +1.0% (+0.6% with admin fees)  HDHP: Rate Increase: +1.0% (+0.6% with admin fees)
 POS: Rate Decrease -0.5% (-0.7% with admin fees)
 PPO: Rate Increase +1.0% (+0.9% with admin fees)
For Kaiser’s 2022-
2023 Renewal
 Annual trend decreased from 10.19% to 5.63%
(higher trend was used for the last renewal to
account for lower claims due to lower utilization in
2020)
 Pooling point increased from $310,000 to
$325,000
Rates are based on the
following Underwriting
factors:
 100% Credibility (City’s utilization)
Health Care Reform
Impacts:
 Federal Health Insurer Fee is no longer included
 PCORI fee remained at $0.23 PMPM
Administrative Fees
Included:
 2022 Plan Year Internal HR Admin Fees: $42.87 (EE
Only), $77.19 (EE+1), and $102.91 (EE+Family).
 COBRA (self-pay) fees of $0.70 PEPM
Wellness  Kaiser has not approved any wellness dollars, however they recommend a meeting with their
Workforce Health Consultant to review no-cost
resources. Including resilience resources
9 ATTACHMENT A
128
Kaiser HMO Renewal
10 This document is intended as a quick reference, not a comprehensive description. Limitations and exclusions can be found in the official plan documents. In case of any discrepancies, the official plan documents will govern.

Medical Plan Benefits Kaiser HMO
Current / Renewal
Calendar Year Deductible
Individual / Family None
Annual Out-of-Pocket Maximum
Individual / Family $1,500 / $3,000
Embedded / Aggregate Embedded
Physician Office Visit $20 / Visit
Specialist Copay $20 / Visit
Preventative Care No Charge
Lab and X-Ray
CT, MRI, PET scans $50 / Procedure
Other lab and x-ray tests $10 / Encounter
Hospitalization
Inpatient $250 / Admit
Outpatient $100 / Procedure
Emergency Room $100 / Visit
(Copay waived if admitted)
Urgent Care Services $20 / Visit
Durable Medical Equipment 20%
Chiropractic/Acupuncture Care $15 / Visit
(max 30 Visits combined)
PRESCRIPTION DRUGS Generic / Brand-name / Specialty
Rx Copay Out-of-Pocket Maximum Included with Medical
Separate Brand Name Rx Deductible None
Retail - 30 day supply $10 / $30 / 20% up to $150 max
Mail Order - up to 100 day supply $20 / $60 / Not Covered MONTHLY RATES EEs Current Renewal
EE Only 199 $711.58 $716.27
EE + 1 108 $1,280.96 $1,288.73
EE + Family 254 $1,707.78 $1,718.06
561
MONTHLY PREMIUM $713,724 $718,108
ANNUAL PREMIUM $8,564,691 $8,617,294
ANNUAL DOLLAR CHANGE $52,603
ANNUAL PERCENT CHANGE 0.6%
Enrollment as of March 2022 *Current Rates include the following: • City's administrative fees of $42.87 for Employee only, $77.17 for Employee plus one, and $102.88
for Employee plus family.
• Eligibility/COBRA (self-pay) fees of $2.82 for
Employee only, $5.08 for Employee plus one, and
$6.77 for Employee plus family.
**Renewal Rates include the following: • City's administrative fees of $42.88 for Employee only, $77.19 for Employee plus one, and $102.91
for Employee plus family
• COBRA (self-pay) fees of $0.70 PEPM

ATTACHMENT A
129
Kaiser HDHP Renewal
11 This document is intended as a quick reference, not a comprehensive description. Limitations and exclusions can be found in the official plan documents. In case of any discrepancies, the official plan documents will govern.

Medical Plan Benefits Kaiser HDHP
Current / Renewal
In-Network
Calendar Year Deductible
Individual / Family $1,400 / $2,800
Embedded / Aggregate Aggregate
Annual Out-of-Pocket Maximum
Individual / Family $2,800 / $2,800
Embedded / Aggregate Embedded
Physician Office Visit No Charge (after ded)
Specialist Copay No Charge (after ded)
On-line Visit
Preventative Care No Charge
Lab and X-Ray
CT, MRI, PET scans No Charge (after ded)
Other lab and x-ray tests No Charge (after ded)
Hospitalization
Inpatient No Charge (after ded)
Outpatient No Charge (after ded)
Emergency Room No Charge (after ded)
Urgent Care Services No Charge (after ded)
Durable Medical Equipment No Charge (after ded)
Chiropractic Care $15
(30 Visits / calendar year)
Acupuncture Care Not Covered
PRESCRIPTION DRUGS Generic / Brand-name / Specialty
Rx Copay Out-of-Pocket Maximum Combined with Medical
Rx Deductible N/A
Retail - 30 day supply $10 / $20 / $20
Mail Order - 100 day supply $20 / $40 / Not Covered
MONTHLY RATES EEs Current Renewal
EE Only 59 $629.17 $633.05
EE + 1 27 $1,132.51 $1,138.94
EE + Family 143 $1,510.00 $1,518.35
229
MONTHLY PREMIUM $283,629 $285,225
ANNUAL PREMIUM $3,403,546 $3,422,705
ANNUAL DOLLAR CHANGE $19,159
ANNUAL PERCENT CHANGE 0.6%
Enrollment as of March 2022 *Current Rates include the following: • City's administrative fees of $42.87 for Employee only, $77.17 for Employee plus one, and $102.88
for Employee plus family.
• Eligibility/COBRA (self-pay) fees of $2.82 for
Employee only, $5.08 for Employee plus one, and
$6.77 for Employee plus family.
**Renewal Rates include the following: • City's administrative fees of $42.88 for Employee only, $77.19 for Employee plus one, and $102.91
for Employee plus family
• COBRA (self-pay) fees of $0.70 PEPM

ATTACHMENT A
130
Kaiser POS Renewal
12 This document is intended as a quick reference, not a comprehensive description. Limitations and exclusions can be found in the official plan documents. In case of any discrepancies, the official plan documents will govern.

Medical Plan Benefits Kaiser POS
Current / Renewal
HMO Tier Participating
Provider Tier
NonParticipating
Provider Tier
Calendar Year Deductible
Individual / Family None $500 / $1,000 $1,000 / $2,000
Embedded / Aggregate Embedded
Annual Out-of-Pocket Maximum
Individual / Family $1,500 / $3,000 $2,500 / $5,000 $5,000 / $10,000 Embedded / Aggregate Embedded Physician Office Visit $20 $30 (ded waived) 40%
Specialist Copay $20 $30 (ded waived) 40%
On-line Visit $20 $30 (ded waived) 40%
Preventative Care No charge No charge
(ded waived)
No charge
(ded waived)
Lab and X-Ray
CT, MRI, PET scans No Charge $30 (ded waived) 40%
Other lab and x-ray tests No Charge $30 (ded waived) 40% Hospitalization
Inpatient $250 Copa
y $250 Copay + 20% $500 Copay + 40%
Outpatient $100 Copay /
Procedure 20% per procedure 40% per procedure
Emergency Room $100 Copay
(waived if admitted)
Urgent Care Services $20 20% 40%
Durable Medical Equipment 20% 30% 50%
Chiropractic/Acupuncture Care $15 $15 Not Covered
(30 visits / calendar year)
PRESCRIPTION DRUGS Generic Preferred / Generic Non-Preferred / Brand Preferred / Brand Non-Preferred / Specialty
Rx Copay Out-of-Pocket Maximum Combined with Medical
Retail - 30 day supply $10 /$10 / $30 / $30
/ 20% to $200 max
$20 / $50 / $40 / $50
/ 30% to $250 max Not Covered
Mail Order - 100 day supply $20 / $60 Not Covered Not Covered MONTHLY RATES EEs Current Renewal
EE Only
1 $1,523.62 $1,513.76
EE + 1
1 $2,742.63 $2,724.21
EE + Family
0 $3,656.68 $3,632.04 2
MONTHLY PREMIUM $4,266 $4,238
ANNUAL PREMIUM $51,195 $50,856
ANNUAL DOLLAR CHANGE -$339
ANNUAL PERCENT CHANGE -0.7%
Enrollment as of March 2022 *Current Rates include the following: • City's administrative fees of $42.87 for Employee only, $77.17 for Employee plus one, and $102.88
for Employee plus family.
• Eligibility/COBRA (self-pay) fees of $2.82 for
Employee only, $5.08 for Employee plus one, and
$6.77 for Employee plus family.
**Renewal Rates include the following: • City's administrative fees of $42.88 for Employee only, $77.19 for Employee plus one, and $102.91
for Employee plus family
• COBRA (self-pay) fees of $0.70 PEPM

ATTACHMENT A
131
Kaiser PPO Renewal
13 This document is intended as a quick reference, not a comprehensive description. Limitations and exclusions can be found in the official plan documents. In case of any
discrepancies, the official plan documents will govern.

Medical Plan Benefits Kaiser PPO
Current / Renewal
In-Network Out-of-Network
Calendar Year Deductible
Individual / Family $500 / $1,000 $1,500 / $3,000
Embedded / Aggregate Embedded
Annual Out-of-Pocket Maximum
Individual / Family $3,500 / $7,000 $7,000 / $14,000
Embedded / Aggregate Embedded Embedded
Physician Office Visit $20 (ded waived) 40%
Specialist Copay $20 (ded waived) 40%
On-line Visit $20 (ded waived) 40%
Preventative Care No Charge 40% (ded waived)
Lab and X-Ray
CT, MRI, PET scans 20% 40%
Other lab and x-ray tests 20% 40%
Hospitalization
Inpatient $250 Copay / Admit + 20% $500 Copay / Admit + 40% Outpatient $100 Copay + 20% $150 Copay + 40%
Emergency Room $150 Copay / Visit + 20%
(Copay waived if admitted)
Urgent Care Services $35 (ded waived) 40%
Durable Medical Equipment 30% 50%
Chiropractic/Acupuncture Care $15 30%
(30 visits / calendar year)
PRESCRIPTION DRUGS Generic / Brand / Specialty
Rx Copay Out-of-Pocket Maximum Combined with Medical
Separate Brand Name Rx Deductible None
Retail - 30 day supply $15 / $40 / 30% to $250 max Not Covered Mail Order - 100 day supply $30 / $80 / Not Covered Not Covered MONTHLY RATES EEs Current Renewal
EE Only
1 $2,414.22 $2,436.35
EE + 1
0 $4,345.82 $4,384.88
EE + Family
0 $5,794.10 $5,846.27 1
MONTHLY PREMIUM $2,414 $2,436
ANNUAL PREMIUM $28,971 $29,236
ANNUAL DOLLAR CHANGE $266
ANNUAL PERCENT CHANGE 0.9%
Enrollment as of March 2022 *Current Rates include the following: • City's administrative fees of $42.87 for Employee only, $77.17 for Employee plus one, and $102.88
for Employee plus family.
• Eligibility/COBRA (self-pay) fees of $2.82 for
Employee only, $5.08 for Employee plus one, and
$6.77 for Employee plus family.
**Renewal Rates include the following: • City's administrative fees of $42.88 for Employee only, $77.19 for Employee plus one, and $102.91
for Employee plus family
• COBRA (self-pay) fees of $0.70 PEPM

ATTACHMENT A
132
SHP Executive
Summary
Effective July 1, 2022, SHP proposes a renewal rate adjustment of:

Actives  HMO: Rate Increase +6.9% (+6.1% with admin fees)  HDHP: Rate Increase +7.0% (+6.1% with admin fees)
Factors for SHPs
renewal include:
 Annual trend increased from 5.3% to 6.8%
 Increase in membership at the July 2021 renewal
which was based on the higher cost population
from the PPO plan
Mandatory changes  None
Administrative Fees
Included:
 2022 Plan Year Internal HR Admin Fees: : $42.88
(EE Only), $77.19 (EE+1), and $102.91 (EE+Family).
 COBRA (self-pay) fees of $0.70 PEPM
Wellness Credit  SHP provided a $3,000 wellness credit effective 7/1/2022-6/30/2023.
 It can be used towards the cost of programs,
materials, healthy snacks, exercise equipment,
incentive programs for challenges
 To use the wellness program credit, submit the
request for reimbursement and supporting
documentation (e.g., receipts, invoices, etc.) to the
SHP Account Manager Jill Kelley at
[email protected]
14 ATTACHMENT A
133
SHP HMO Renewal
15 This document is intended as a quick reference, not a comprehensive description. Limitations and exclusions can be found in the official plan documents. In case of any discrepancies, the official plan documents will govern.

Medical Plan Benefits Sutter Health Plus HMO
Current / Renewal
Calendar Year Deductible
Individual / Family None
Annual Out-of-Pocket Maximum
Individual / Family $1,500 / $3,000
Embedded / Aggregate Embedded
Physician Office Visit $20 / Visit
Specialist Copay $20 / Visit
Preventative Care No Charge
Lab and X-Ray
CT, MRI, PET scans No Charge
Other lab and x-ray tests Lab: $20 /Visit; X-Ray: No Charge Hospitalization
Inpatient $250 / Admit
Outpatient $100 / Visit
Emergency Room $100 / Visit
(Copay waived if admitted)
Urgent Care Services $20 / Visit
Durable Medical Equipment 20%
Infertility 50%
Chiropractic / Acupuncture Care $20 / Visit
Unlimited Visits
PRESCRIPTION DRUGS Generic / Brand / Non-Formulary / Specialty Rx Copay Out-of-Pocket Maximum Included with Medical
Separate Brand Name Rx Deductible None
Retail - 30 day supply $10 / $30 / $60 / 20% up to $250 max Mail Order - up to 100 day supply $20 / $60 / $120 / Not Covered MONTHLY RATES EEs Current Renewal
EE Only 129 $721.99 $766.28
EE + 1 84 $1,300.45 $1,379.59
EE + Family 189 $1,734.85 $1,840.11
402
MONTHLY PREMIUM $530,261 $562,516
ANNUAL PREMIUM $6,363,134 $6,750,198
ANNUAL DOLLAR CHANGE $387,064
ANNUAL PERCENT CHANGE 6.1%
Enrollment as of March 2022 *Current Rates include the following: • City's administrative fees of $42.87 for Employee only, $77.17 for Employee plus one, and $102.88
for Employee plus family.
• Eligibility/COBRA (self-pay) fees of $2.82 for
Employee only, $5.08 for Employee plus one, and
$6.77 for Employee plus family.
**Renewal Rates include the following: • City's administrative fees of $42.88 for Employee only, $77.19 for Employee plus one, and $102.91
for Employee plus family
• COBRA (self-pay) fees of $0.70 PEPM

ATTACHMENT A
134
SHP HDHP Renewal
16 This document is intended as a quick reference, not a comprehensive description. Limitations and exclusions can be found in the official plan documents. In case of any discrepancies, the official plan documents will govern.

Medical Plan Benefits Sutter Health Plus HDHP
Current / Renewal
In-Network
Calendar Year Deductible
Individual / Family $1,400 / $2,800
Embedded / Aggregate Embedded
Annual Out-of-Pocket Maximum
Individual / Family $2,800 / $2,800
Embedded / Aggregate Embedded
Physician Office Visit No Charge
Specialist Copay No Charge
Preventative Care No Charge
Lab and X-Ray
CT, MRI, PET scans No Charge
Other lab and x-ray tests No Charge
Hospitalization
Inpatient No Charge
Outpatient No Charge
Emergency Room No Charge
Urgent Care Services No Charge
Durable Medical Equipment No Charge
Chiropractic Care Not Covered
Acupuncture Care Provided for treatment of nausea or chronic pain only
PRESCRIPTION DRUGS Generic / Brand / Non-Formulary / Specialty Rx Copay Out-of-Pocket Maximum Combined with Medical
Rx Deductible Medical Deductible Applies
Retail - 30 day supply $10 / $20 / $35 / No Charge
Mail Order - 100 day supply $20 / $40 / $70 / No Charge MONTHLY RATES EEs Current Renewal
EE Only 33 $639.39 $678.78
EE + 1 17 $1,150.95 $1,221.29
EE + Family 59 $1,534.55 $1,628.11
109
MONTHLY PREMIUM $131,204 $139,220
ANNUAL PREMIUM $1,574,454 $1,670,642
ANNUAL DOLLAR CHANGE $96,188
ANNUAL PERCENT CHANGE 6.1%
Enrollment as of March 2022 *Current Rates include the following: • City's administrative fees of $42.87 for Employee only, $77.17 for Employee plus one, and $102.88
for Employee plus family.
• Eligibility/COBRA (self-pay) fees of $2.82 for
Employee only, $5.08 for Employee plus one, and
$6.77 for Employee plus family.
**Renewal Rates include the following: • City's administrative fees of $42.88 for Employee only, $77.19 for Employee plus one, and $102.91
for Employee plus family
• COBRA (self-pay) fees of $0.70 PEPM

ATTACHMENT A
135
Ancillary Renewal

ATTACHMENT A
136
2022 – 2023 Renewal Results
18 Coverage Decision/Outcome
DeltaCare DHMO  Currently in a rate guarantee through 6/30/2023 Delta Dental PPO (SelfFunded) Direct Renewal
 Change to Funding Rates: -6.55% decrease from current  Alliant performed a Marketing and procured a quote through SISC to consolidate all members onto the Fire plan (enhanced plan design)
 Recommended Option:
 Self-Funded quote through PRISM –5.7% decrease from current (rates are slightly higher than direct due to the enhanced plan design)
VSP Vision  Current ASO fee in a rate guarantee through 6/30/2025  Recommended change to Funding Rates:
 -3.9% decrease
MetLife Life/AD&D  The MetLife Life and AD&D policy is in a Rate Guarantee through 6/30/2023  Alliant performed a Marketing and procured significant savings with an enhanced plan design by moving the coverages to Lincoln through SISC
 Recommended Option:
 Move to Lincoln (PRISM) for -27.3% which equates to -$41,877 in annual savings  Includes enhanced plan design and special open enrollment up to guarantee issue amounts Reliance Standard Long Term
Disability
 The Reliance Standard Long Term Disability policy is in a Rate Guarantee through 6/30/2023  Alliant performed a Marketing and procured significant savings by moving the coverages to Lincoln through SISC  Recommended Option:
 Move to Lincoln (PRISM) for -33.3% which equates to -$145,720 in annual savings Halcyon EAP  Currently in a rate guarantee through 6/30/2023 P&A FSA/HSA/HRA  Currently in a rate guarantee through 6/30/2023 APA COBRA  Currently in a rate guarantee through 6/30/2025

ATTACHMENT A
137
PRISM Overview
19 PRISM
Established in 1979, PRISM (Public Risk Innovation, Solutions, and Management) is a risk sharing pool dedicated to controlling losses and providing effective risk management solutions. PRISM is a member directed pool serving California public agencies.

Membership in Property & Casualty and Employee Benefit coverages has expanded to include 95% of counties, 60% of cities, as well as numerous school districts, special districts, housing authorities, fire districts, and other Joint Powers Authorities.

Employee Benefit Coverages Offered
 Medical (PRISMHealth – Anthem/Blue Shield/Kaiser)
 Dental (Delta Dental)
 Vision (VSP/MES)
 EAP (MHN/Anthem)
 Life & Disability (Voya/Lincoln)
PRISM Membership Highlights
 Medical – 45 member groups – 40,000 covered
 Dental – 176 member groups – 91,500 covered
 Vision – 116 member groups –42,000 covered
 EAP – 103 member groups – 47,000 covered
 Life & DI – 127 member groups – 80,800 covered

ATTACHMENT A
138
Dental
ATTACHMENT A 139
21 PRISM Dental
Program
Features
 Largest dental network in California (Delta Dental)
 Low administrative fee (*continues to decrease as the pool grows*)  Full service benefits administration
Highlights
 176 member groups; 91,500 public agency employees covered  The plan design through the PRISM Pool is exactly the same as Delta Dental direct, however we have proposed an option for all members to consolidate on the Fire plan, which is a slightly enhanced plan design
 All information would stay the same for members (no new ID cards, etc.) Advantages of PRISM vs. Direct
 Administrative Fees
 The City will benefit from lower administrative fees through PRISM  Currently the Delta Dental direct administrative fee is $8.26 PEPM  The PRISM Delta Dental administrative fee is 6.7% of claims, which equates to $6.27 PEPM  Lower Funding Rates
 The underwriting recommendation calls for a -5.7% decrease in funding rates for the consolidated (enhanced) plan option whereas the direct renewal is a -6.55% decrease in funding rates.
 Overall this is a savings of approximately ~$103K annually from current ATTACHMENT A 140
Dental Renewal and Marketing
Self-Funded Program - Consolidated Plans
22 This document is intended as
a quick reference, not a
comprehensive description.

Limitations and exclusions
can be found in the official
plan documents. In case of
any discrepancies, the official
plan documents will govern.

Enrollment as of January 2022
from Delta Dental
*Current and Renewal Rates
include the composite internal
administration fee of $4.96
PEPM
**Proposed PRISM Rates
include the composite internal
administration fee of $4.98
PEPM in all rates (self-funded
and fully insured)
Dental Plan Benefits Delta Dental DPPO (Direct) Delta Dental DPPO (Direct) Delta Dental DPPO (PRISM) All Others Firefighters and Fire Management ALL - Consolidated Self-Funded Current / Renewal Self-Funded Current / Renewal Self-Funded Proposed Calendar Year Maximum PPO Non-PPO PPO Non-PPO PPO Non-PPO Per Member $1,500 $1,500 $1,500
(D & P counts towards maximum) (D & P does not count towards maximum) (D & P does not count towards maximum) Calendar Year Deductible
Individual / Family None None None
Diagnostic and Preventive
Oral Exam
X-Rays
Teeth Cleaning
Fluoride Treatment
Basic Services
Sealants
Anesthesia
Periodontics (Gum disease)
Endodontics (Root Canal)
Simple & Surgical Extractions
Major Services
Single Crowns
Inlays, Onlays, Veneers
Dental Implants
Bridges & Dentures
Repair & Maintenance of Bridgework & Dentures
Orthodontics Adult & Child Adult & Child Adult & Child
Benefit Percentage 50% 50% 50%
Lifetime Maximum $2,000 $2,000 $2,000
Out-of-Network Reimbursement Contracted Fees Contracted Fees Contracted Fees RATE GUARANTEE 2 Years
(7/1/21 - 6/30/23)
2 Years
(7/1/21 - 6/30/23)
1 Year
(7/1/22 - 6/30/23)
MONTHLY RATES EE'S Current 3% Margin Renewal EE'S Current 3% Margin Renewal EE'S PRISM Self-Funded Consolidated Plan Employee Only 345 $58.53 $54.70 30 $58.53 $54.70 375 $55.20 Employee + 1 211 $117.07 $109.40 18 $117.07 $109.40 229 $110.40 Employee + Family 570 $152.18 $142.21 104 $152.18 $142.21 674 $143.50 1126 152 1278
TOTAL MONTHLY PREMIUM $131,637 $123,015 $19,690 $18,400 $142,701 TOTAL ANNUAL PREMIUM $1,579,647 $1,476,175 $236,279 $220,800.48 $1,712,407 ANNUAL DOLLAR CHANGE -$103,471 -$15,478 -$103,518
ANNUAL PERCENT CHANGE -6.6% -6.6% -5.7%
80% 80% 80%
100% 100% 100%
50% 50% 50%
80% 80% 80%

ATTACHMENT A
141
Vision
ATTACHMENT A 142
Vision Plan Renewal
24  The VSP plan is currently self-insured directly through VSP  Alliant recommends a vision reserve fund of approximately $12,000 to cover 3 weeks of claims  Effective 7/1/2022, Alliant’s VSP underwriting analysis indicates a rate decrease of -3.9%  The underwriting analysis includes the following:
• Claims through December 2022
• 2.1% Trend (Note – Gallagher’s underwriting project included 4.5% trend) • 3% margin
• The most recent 12 months as weighted 100% due to the prior 12 months being lower than usual due to COVID-19
• In a typical year we would weight the claims 70% for current 12 months and 30% for the prior 12 months o 2022-2023 Administrative Fees:
• VSP ASO: $1.25 PEPM
• Internal HR Admin Fees: $0.70 PEPM

ATTACHMENT A
143
Vision Renewal
25 This document is intended as a quick reference, not a comprehensive description. Limitations and exclusions can be found in the official plan documents. In case of any discrepancies, the official plan documents will govern.

Enrollment as of December 2021
*Current Rates include the composite
internal administration fee of $0.72
PEPM in all rates (self-funded
**Proposed Renewal Rates include
the composite internal administration
fee of $0.70 PEPM
Vision Plan Benefits VSP Choice Plan
Self-Funded - Current / Renewal
In-Network Out-of-Network
Copay
Plan pays
up to:

Exam $10 $37
Lenses
Single $20 $34
Bifocal $20 $51
Trifocal $20 $68
Contact Lenses* $120 Allowance
(Copay Waived) $100
Frames $120 Allowance
+ 20% Discount $40
Frequency of Services
Eye Examination 12 months
Lenses 12 months
Frames 12 months
Contact Lenses* 12 months
* In lieu of frames
Administration Rate Guarantee 5 Years
(7/1/2020-6/30/2025)
Admin Fee $1.25 PEPM
BCC and Program Management Fees (PEPM) N/A
MONTHLY RATES EE'S Current Renewal
Employee Only 444 $7.91 $7.60
Employee + 1 Dependent 265 $15.84 $15.22
Employee + Family 734 $20.57 $19.77
1443
TOTAL MONTHLY PREMIUM $22,808 $21,919
TOTAL ANNUAL PREMIUM $273,696 $263,027
ANNUAL $ DIFFERENCE ($10,670)
ANNUAL % DIFFERENCE -3.9%

ATTACHMENT A
144
Life and Disability
ATTACHMENT A 145
Features
 Coverage offered through Lincoln
 Customized plan design, with enhancements from current  Various value adds available included at no cost, such as:
• Additional EAP Resources
• Health Advocacy Services
• Financial Wellness Resources
• And More
Highlights
 127 member groups; 80,800 public agency employees covered Advantages of PRISM vs. Direct
 Significant premium savings
 -31.8% which equates to -$187K in annual savings for employer paid coverages
 No change to rates for Voluntary Life insurance
 Enhanced Plan Design
 Enhanced guarantee issue amounts for Voluntary Life with no change to rates
 Special open enrollment with no medical underwriting up to the guaranteed issue amounts in the upcoming open enrollment PRISM Life &
Disability Program
27 ATTACHMENT A 146
Life/AD&D/LTD Recommended Option
28 Line of Coverage Current Lincoln (PRISM)
Proposed % ∆
MetLife Lincoln
Basic Life / AD&D $153,549 $111,672 -27.3%
Reliance Standard Lincoln
Long Term Disability $437,161 $291,440 -33.3%
TOTAL ANNUAL PREMIUM $590,710 $403,112
ANNUAL DOLLAR CHANGE ($187,597)
ANNUAL PERCENTAGE CHANGE -31.8%

ATTACHMENT A
147
Basic Life and AD&D Recommended Option
29 Basic Life and AD&D MetLife Lincoln (PRISM)
Plan Benefits Current Proposed
Class 1
All Full-Time members classified as Mayor, City Manager, Unrepresented Department Heads, City Attorney Executives, Represented Mid-Management Members, Unrepresented MidManagement Members, City Attorney Professionals, Police Management and Operations and Maintenance Unit
Members, Represented Supervisors, Unrepresented
Supervisors, Unrepresented Confidential Members, City
Attorney Support Personnel, Water Supervisory Unit
Members.

All Full-Time members classified as Mayor, City Manager, Unrepresented Department Heads, City Attorney Executives, Represented Mid-Management Members, Unrepresented MidManagement Members, City Attorney Professionals, Police Management and Operations and Maintenance Unit
Members, Represented Supervisors, Unrepresented
Supervisors, Unrepresented Confidential Members, City
Attorney Support Personnel, Water Supervisory Unit
Members.

Class 2
All Full-Time members classified as Fire Management, Sworn Fire Members, Sworn Police Members, Administrative and
Clerical Unit Members, Professional and Technical Unit
Members and Trades and Maintenance Unit Members.

All Full-Time members classified as Fire Management, Sworn Fire Members, Sworn Police Members, Administrative and
Clerical Unit Members, Professional and Technical Unit
Members and Trades and Maintenance Unit Members.

Life Benefits: Class 1
Life Benefits: Class 2 $50,000 $50,000
AD&D Benefits: Class 1 Equal to Life Benefit Equal to Life Benefit AD&D Benefits: Class 2 Not Covered Not Covered
Guaranteed Issue Amount
Age Reduction Age Reduction
70 35% 70 35%
75 50% 75 50%
Retirement 100% Retirement 100%
Accelerated Death Benefit Included Included
Waiver of Premium Included Included
Seat Belt Provision (AD&D)
Air Bag Provision (AD&D)
RATE GUARANTEE 2 Years
(7/1/2021 - 6/30/2023)
1 Year
(7/1/2022 - 6/30/2023)
MONTHLY RATES Current Proposed
Insurance Volume $77,550,000 $77,550,000
Basic Life Rate per $1,000 $0.142 $0.100
Basic AD&D Rate per $1,000 $0.023 $0.020
Combined Rate $0.165 $0.120
MONTHLY PREMIUM $12,796 $9,306
ANNUAL PREMIUM $153,549 $111,672
ANNUAL $ DIFFERENCE -$41,877
ANNUAL % DIFFERENCE -27.3%
$50,000
Benefit Reduction Formula
Included
Included
$50,000
$50,000
$50,000
Included
Included
This document is intended as a quick
reference, not a comprehensive
description. Limitations and
exclusions can be found in the official
plan documents. In case of any
discrepancies, the official plan
documents will govern.

Volume as of 2021 Renewal

ATTACHMENT A
148
Voluntary Life and AD&D Recommended Option
30 Voluntary Life MetLife Lincoln (PRISM)
Plan Benefits Current Proposed
Eligibility
Employee Life Benefit
Maximum Lesser of 5 times BAE or $500,000 Lesser of 5 times BAE or $500,000 Minimum $10,000 $10,000
Increments of: $10,000 $10,000
Guaranteed Issue Amount $200,000 $300,000
Spouse Life Benefit
Maximum Lesser of 50% of EE amount or $100,000 Lesser of 50% of EE amount or $100,000 Minimum $5,000 $5,000
Increments of: $5,000 $5,000
Guaranteed Issue Amount $25,000 $30,000
Spouse Rate Basis Based on spouse's age as of their last birthday Based on spouse's age as of their last birthday Dependent Child(ren) Life Benefit
Maximum Under 15 days old: $500
15 days and older: $10,000
Under 15 days old: $500
6 months and older: $10,000
Minimum $1,000 $1,000
Increments of: $1,000 $1,000
Guaranteed Issue Amount $10,000 $10,000
Waiver of Premium Included Included
AD&D Benefit Equal to Life Benefit Equal to Life Benefit Portability Included Included
RATE GUARANTEE 2 Years
(7/1/2021 - 6/30/2023)
1 Year
(7/1/2022 - 6/30/2023)
MONTHLY RATES Current Proposed
Monthly Rates per $1,000 Employee Rates Spouse Rates Employee Rates Spouse Rates Under age 30 $0.060 $0.080 $0.060 $0.080
Age 30-39 $0.090 $0.120 $0.090 $0.120
Age 40-49 $0.150 $0.250 $0.150 $0.250
Age 50-59 $0.430 $0.740 $0.430 $0.740
Age 60-69 $1.270 $2.350 $1.270 $2.350
Age 70+ $2.060 $4.350 $2.060 $4.350
Dependent Child(ren) Rates per $1,000 $0.232 $0.232
Employee AD&D $0.028 $0.028
Spouse AD&D $0.021 $0.021
Child AD&D $0.055 $0.055
All full-time employees All full-time employees
This document is intended as a quick
reference, not a comprehensive
description. Limitations and
exclusions can be found in the official
plan documents. In case of any
discrepancies, the official plan
documents will govern.

ATTACHMENT A
149
Long Term Disability Recommended Option
31 This document is intended as a quick
reference, not a comprehensive
description. Limitations and
exclusions can be found in the official
plan documents. In case of any
discrepancies, the official plan
documents will govern.

Volume as of November 2021
Long Term Disability Reliance LTD Lincoln (PRISM) LTD
Plan Benefits Current Proposed
Eligibility:

Class 1:

Assistant City Manager, Chief Financial Officer, Chief of Police, City Attorney, City Manager, Deputy Chief of
Police II, Deputy City Manager II, Director of Municpal Utilities and Director of Public Works
Assistant City Manager, Chief Financial Officer, Chief of Police, City Attorney, City Manager, Deputy Chief of
Police II, Deputy City Manager II, Director of Municpal Utilities and Director of Public Works
Class 2:

Employee, except employee not listed in any other class per plan highlights: Each Active, Full time employee
working 40 or more hours per week, except any person
working on a temporary or seasonal basis.

All Other Full-Time Employees
Elimination Period 90 Days 90 Days, or to the end of accumulated sick leave, whichever is greater
Monthly Benefit Percentage 66.67% 66.67%
Maximum Monthly Benefit
Class 1:

Class 2:
$14,000
$10,000
$14,000
$10,000
Own Occupation Definition 24 Months 24 Months
Disability Earnings Test Covered Monthly Earnings Covered Monthly Earnings Definition of Disability Own Occupation Own Occupation
Mental Health/Substance Abuse
Limit 24 Months 24 Months
Maximum Benefit Duration SSNRA or RBD Later of age 65 or SSNRA Pre-Existing Condition 3/12 3/12

RATE GUARANTEE
2 Years
7/1/2021 - 6/30/2023
1 Year
7/1/2022 - 6/30/2023
MONTHLY RATES Current Bundle Option
Covered Payroll Volume $5,782,547 $5,782,547
Rate per $100 of Covered Payroll $0.630 $0.420
MONTHLY PREMIUM $36,430 $24,287
ANNUAL PREMIUM $437,161 $291,440
ANNUAL $ DIFFERENCE $0 -$145,720
ANNUAL % DIFFERENCE 0.0% -33.3%

ATTACHMENT A
150
EAP
ATTACHMENT A 151
 Employee Assistance Program through Halcyon:
 The City implemented the program on Oct. 1 2020
with a 5 year guarantee
 Rate guaranteed through September 30, 2025
Employee
Assistance Program
Summary
33 ATTACHMENT A 152
Employee Assistance Plan
34 Employee Count as of March 2022
1Additional beyond 3 sessions available at
$100/visit (self-fund), up to 10 sessions. The City
will receive an invoice from Halcyon for each visit
beyond initial 3.

This document is intended as a quick
reference, not a comprehensive
description. Limitations and exclusions
can be found in the official plan
documents. In case of any discrepancies,
the official plan documents will govern.

EAP Halcyon EAP
Plan Benefits Current
Sessions
All Other 3 Sessions every 6 months1
First Responder N/A
Digital Capabilities
Digital Platforms Web Portal, eConnect mobile app, and
textcoach text therapy
Telephonic Included
Video Included
Text Included
Employee Services
Legal Included
Financial Included
Dependent Care Included
Employer Services
Management Consultations Unlimited
CISD Seminar(s) Unlimited
Onsite Orientations 10 Hours
Add-On
Coaching N/A
RATE GUARANTEE - All Others
5 Years
(10/1/2020 - 9/30/2025)
RATE GUARANTEE - First Responder N/A
MONTHLY RATES EE's Current
Per Employee Per Month BLENDED 1519 $1.62
Per Employee Per Month All Others 923 N/A
Per Employee Per Month First Responder 596 N/A
MONTHLY PREMIUM $2,461
ANNUAL PREMIUM $29,529

ATTACHMENT A
153
FSA and COBRA
ATTACHMENT A 154
 FSA / HRA / HSA Administration (P&A)
• The City received a rate pass on 7/1/2022 for 12 months  COBRA Administration (APA)
 The City renewed on 7/1/2020 with a 5 year rate guarantee (through 6/30/2025)
Flexible Spending
Account and
COBRA Summary
36 ATTACHMENT A 155
FSA and COBRA Overview
37 Line of Coverage Current Renewal % ∆

APA APA
COBRA $12,835 $12,835 0.0%

P & A P & A
FSA $8,446 $8,446 0.0%

P & A P & A
HSA $10,830 $10,830 0.0%

P & A P & A
HRA $9,288 $9,288 0.0%

P & A P & A
TSA $390 $390 0.0%
TOTAL ANNUAL PREMIUM* $41,789 $41,789

ATTACHMENT A
156
COBRA Administration
38 COBRA APA COBRA
Plan Benefits Current
Core Services
Eligibility updates to Carrier or TPA Included
Optional Services
Open Enrollment Packets Included
Current Participant Count
COBRA eligible employees 1528

RATE GUARANTEE
5 Years
(7/1/2020 - 6/30/25)
FEES Current
Annual Fee N/A
Monthly Administration Fee (PEPM) $0.70
FIRST YEAR FEES $12,835
ANNUAL FEES $12,835
ANNUAL $ DIFFERENCE $0
ANNUAL % DIFFERENCE 0.0%
This document is intended as a quick reference, not a comprehensive description.

Limitations and exclusions can be found in the official plan documents. In case of any discrepancies, the official plan documents will govern.

ATTACHMENT A
157
FSA Administration
39 FSA P&A FSA
Plan Benefits Current / Renewal
General Information
Debit Card Included
Direct Deposit Included
Online Account Access Included
Plan Document Creation and Modification
Plan Document and Summary Plan
Description (SPD) Included
Current Participant Count
Unique FSA Participants
(HCFSA Only, DCFSA Only or HCFSA and DCFSA)
207

RATE GUARANTEE
1 Year
(7/1/2021 - 6/30/2022)
1 Year
(7/1/2022 - 6/30/2023)
FEES Current / Renewal
Annual Fee N/A
Monthly Administration Fee (PPPM)1 $3.40
FIRST YEAR FEE $8,446
ANNUAL FEES $8,446
ANNUAL $ DIFFERENCE $0
ANNUAL % DIFFERENCE 0.0%
Enrollment as of November 2021 from P&A
1 Employees participating in both the Health Care FSA (HCFSA) anf Dependent Care FSA (DCFSA) will be counted as one participant
This document is intended as a quick reference, not a comprehensive description. Limitations and exclusions can be found in the official plan documents. In case of any discrepancies, the official plan documents will govern.

ATTACHMENT A
158
HSA Administration
40 HSA P&A HSA
Plan Benefits Current / Renewal
Core Services
Debit Cards Included
Current Participant Count
Participants 361

RATE GUARANTEE
1 Year
(7/1/2021 - 6/30/2022)
1 Year
(7/1/2022 - 6/30/2023)
FEES Current / Renewal
Annual Fee N/A
Monthly Administration Fee (PPPM) $2.50
FIRST YEAR FEES $10,830
ANNUAL FEES $10,830
ANNUAL $ DIFFERENCE $0
ANNUAL % DIFFERENCE 0.0%
Enrollment as of November 2021 from P&A
This document is intended as a quick reference, not a comprehensive description. Limitations and exclusions can be found in the official plan documents. In case of any discrepancies, the official plan documents will govern.

ATTACHMENT A
159
HRA Administration
41 HRA P&A HRA
Plan Benefits Current / Renewal
Core Services
Debit Cards Included
Current Participant Count
Participants 172

RATE GUARANTEE
1 Year
(7/1/2021 - 6/30/2022)
1 Year
(7/1/2022 - 6/30/2023)
FEES Current / Renewal
Annual Fee N/A
Monthly Administration Fee (PPPM) $4.50
FIRST YEAR FEES $9,288
ANNUAL FEES $9,288
ANNUAL $ DIFFERENCE $0
ANNUAL % DIFFERENCE 0.0%
Enrollment as of November 2021 from P&A
This document is intended as a quick reference, not a comprehensive description. Limitations and exclusions can be found in the official plan documents. In case of any discrepancies, the official plan documents will govern.

ATTACHMENT A
160
Commuter Administration
42 Commuter Plan P&A Commuter
Plan Benefits Current / Renewal
General Information
Debit Card Included
Current Participant Count
Commuter Participants 10

RATE GUARANTEE
1 Year
(7/1/2021 - 6/30/2022)
1 Year
(7/1/2022 - 6/30/2023)
FEES Current / Renewal
Annual Fee N/A
Monthly Administration Fee (PPPM) $3.25
FIRST YEAR FEES $390
ANNUAL FEES $390
ANNUAL $ DIFFERENCE $0
ANNUAL % DIFFERENCE 0.0%
Enrollment as of November 2021 from P&A
This document is intended as a quick reference, not a comprehensive description. Limitations and exclusions can be found in the official plan documents. In case of any discrepancies, the official plan documents will govern.

ATTACHMENT A
161
Next Steps

ATTACHMENT A
162
Next Steps
To move into the Dental program through PRISM, the following document is required to be signed prior to 7/1/2022:
 PRISM Dental Memorandum of Understanding (MOU)
 Sign (2) copies and retain one copy for your files (original is sent to PRISM).  This document also spells out the City’s rights and obligations as an employer participating in the PRISM Dental program.
44 ATTACHMENT A
163
Disclosures
45 Alliant embraces a policy of transparency with respect to its compensation from insurance transactions. Details on our compensation policy, including the types of income that Alliant may earn on a placement, are available on our website at www.alliant.com. For a copy of our policy or for any inquiries regarding compensation issues pertaining to your account you may also contact us at: Alliant Insurance Services, Inc., Attention: General Counsel, 701 B Street, 6th Floor, San Diego, CA 92101.

Analyzing insurers' over-all performance and financial strength is a task that requires specialized skills and in-depth technical understanding of all aspects of insurance company finances and operations. Insurance brokerages such as Alliant typically rely upon rating agencies for this type of market analysis. A.M. Best has been an industry leader in this area for many decades, utilizing a combination of quantitative and qualitative analysis of the information available in formulating their ratings.

Alliant’s standard protocol is to only place coverage with carriers with no less than an “A-”- rating from A.M. Best. However, where Alliant determines that it is prudent to consider coverage with a lower rated carrier, the financial rating of the carrier is to be disclosed to the client. Should Alliant becomes aware of a carrier’s rating dropping below “A-“ mid-policy period we will review and advise you of the situation and consider if an alternative carrier can be reasonably provided prior to renewal.

A.M. Best has an extensive database of nearly 6,000 Life/Health, Property Casualty and International companies. You can visit them at www.ambest.com. Ratings for Carriers included in this presentation are:

Carrier A.M. Best
Kaiser NR
Sutter Health NR
Delta Dental A
VSP AMetLife A+
Reliance A++
Lincoln A+
Plans are rates presented are generally effective July 1, 2022 through June 30, 2023 Rates quoted assume current employer contribution levels and participation levels unless otherwise stated. Final rates will be based on final enrollment underwriting.

Updated claims experience or other information may be required to finalize rates. If group demographics, enrollment levels or employer contributions change, rates may change or the quote may be withdrawn.

In general, employees must be actively act work on the effective date of the plan. When implementing new coverage, employees who are not actively at work will not be covered under the plan until they return to active state. It may be possible to waive the actively at work provision.

This proposal should not be interpreted as inclusive of all plan provisions and limitations. For further details, refer to the insurance carrier proposals and carrier plan documents. Benefit coverage and eligibility provisions for fully insured health plans may vary from state to state, based on state mandates. Illustrated enrollment is based on the information provided (employee census, current premium statement and or carrier renewal).

Coverage is not in effect until it is approved by the insurance carrier’s underwriter.

ATTACHMENT A
164
© 2022 Alliant Insurance Services, Inc. All rights reserved. Alliant Employee Benefits, a division of Alliant Insurance Services, Inc. CA License No. 0C36861

ATTACHMENT A
165
Total Monthly Medical, Dental, and Vision Cost,
City Contribution, and Employee Contribution
2021 / 2022 2022 / 2023
Total Cost City Contribution Employee Contribution Total Cost City Contribution Employee Contribution Employee Only 0 $1,551.13 $683.00 $868.13 $1,540.96 $697.00 $843.96Employee and One Dependent 0 $2,796.27 $1,240.00 $1,556.27 $2,777.23 $1,265.00 $1,512.23Employee and two or more Dependents 0 $3,759.79 $1,652.00 $2,107.79 $3,734.35 $1,685.00 $2,049.35Composite 0 N/A N/A N/A N/A N/A N/A % Change from 2021 / 2022 N/A N/A
2021 / 2022 2022 / 2023
Total Cost City Contribution Employee Contribution Total Cost City Contribution Employee Contribution Employee Only 1 $1,590.06 $683.00 $907.06 $1,576.56 $697.00 $879.56Employee and One Dependent 1 $2,875.54 $1,240.00 $1,635.54 $2,849.83 $1,265.00 $1,584.83Employee and two or more Dependents 0 $3,829.43 $1,652.00 $2,177.43 $3,795.31 $1,685.00 $2,110.31Composite 2 $2,232.80 $961.50 $1,271.30 $2,213.20 $981.00 $1,232.20 % Change from 2021 / 2022 -0.9% -3.1%
2021 / 2022 2022 / 2023
Total Cost City Contribution Employee Contribution Total Cost City Contribution Employee Contribution Employee Only 12 $656.68 $683.00 $0.00 $660.25 $697.00 $0.00 Employee and One Dependent 3 $1,186.15 $1,240.00 $0.00 $1,191.96 $1,265.00 $0.00Employee and two or more Dependents 8 $1,613.11 $1,652.00 $0.00 $1,620.66 $1,685.00 $0.00Composite 23 $1,058.41 $1,092.70 $0.00 $1,063.66 $1,114.74 $0.00 % Change from 2021 / 2022 0.5% 0.0%
2021 / 2022 2022 / 2023
Total Cost City Contribution Employee Contribution Total Cost City Contribution Employee Contribution Employee Only 47 $695.61 $683.00 $12.61 $695.85 $697.00 $0.00 Employee and One Dependent 24 $1,265.42 $1,240.00 $25.42 $1,264.56 $1,265.00 $0.00Employee and two or more Dependents 135 $1,682.75 $1,652.00 $30.75 $1,681.62 $1,685.00 $0.00Composite 206 $1,408.91 $1,382.92 $25.99 $1,408.12 $1,410.65 $0.00 % Change from 2021 / 2022 -0.1% 0.0%
2021 / 2022 2022 / 2023
Total Cost City
Contribution
Employee
Contribution Total Cost City Contribution Employee Contribution Employee Only 39 $739.09 $683.00 $56.09 $743.47 $697.00 $46.47 Employee and One Dependent 22 $1,334.60 $1,240.00 $94.60 $1,341.75 $1,265.00 $76.75 Employee and two or more Dependents 25 $1,810.89 $1,652.00 $158.89 $1,820.37 $1,685.00 $135.37 Composite 86 $1,203.00 $1,107.17 $95.83 $1,209.57 $1,129.51 $80.06 % Change from 2021 / 2022 0.5% -16.5%
Kaiser HDHP, DPPO, and Vision Projected Enrollment
Kaiser HMO, DHMO, and Vision Projected Enrollment
Kaiser POS, DHMO, and Vision Projected Enrollment
Kaiser POS, DPPO, and Vision Projected Enrollment
Kaiser HDHP, DHMO, and Vision Projected Enrollment

ATTACHMENT B
166
Total Monthly Medical, Dental, and Vision Cost,
City Contribution, and Employee Contribution
2021 / 2022 2022 / 2023
Total Cost City Contribution Employee Contribution Total Cost City Contribution Employee Contribution Employee Only 160 $778.02 $683.00 $95.02 $779.07 $697.00 $82.07Employee and One Dependent 86 $1,413.87 $1,240.00 $173.87 $1,414.35 $1,265.00 $149.35Employee and two or more Dependents 229 $1,880.53 $1,652.00 $228.53 $1,881.33 $1,685.00 $196.33Composite 475 $1,424.67 $1,251.01 $173.66 $1,425.49 $1,276.16 $149.34 % Change from 2021 / 2022 0.1% -14.0%
2021 / 2022 2022 / 2023
Total Cost City Contribution Employee Contribution Total Cost City Contribution Employee Contribution Employee Only 18 $749.50 $683.00 $66.50 $793.48 $697.00 $96.48 Employee and One Dependent 4 $1,354.09 $1,240.00 $114.09 $1,432.61 $1,265.00 $167.61Employee and two or more Dependents 13 $1,837.96 $1,652.00 $185.96 $1,942.42 $1,685.00 $257.42Composite 35 $1,222.88 $1,106.57 $116.31 $1,293.27 $1,128.89 $164.39 % Change from 2021 / 2022 5.8% 41.3%
2021 / 2022 2022 / 2023
Total Cost City Contribution Employee Contribution Total Cost City Contribution Employee Contribution Employee Only 111 $781.02 $683.00 $98.02 $829.08 $697.00 $132.08Employee and One Dependent 80 $1,433.36 $1,240.00 $193.36 $1,505.21 $1,265.00 $240.21Employee and two or more Dependents 176 $1,907.60 $1,652.00 $255.60 $2,003.38 $1,685.00 $318.38Composite 367 $1,463.49 $1,269.11 $194.37 $1,539.62 $1,294.62 $244.99 % Change from 2021 / 2022 5.2% 26.0%
2021 / 2022 2022 / 2023
Total Cost City Contribution Employee Contribution Total Cost City Contribution Employee Contribution Employee Only 8 $666.90 $683.00 $0.00 $705.98 $697.00 $8.98Employee and One Dependent 2 $1,204.59 $1,240.00 $0.00 $1,274.31 $1,265.00 $9.31Employee and two or more Dependents 5 $1,637.66 $1,652.00 $0.00 $1,730.42 $1,685.00 $45.42Composite 15 $1,062.18 $1,080.27 $0.00 $1,123.24 $1,102.07 $21.17 % Change from 2021 / 2022 5.7% N/A
2021 / 2022 2022 / 2023
Total Cost City
Contribution
Employee
Contribution Total Cost City Contribution Employee Contribution Employee Only 25 $705.83 $683.00 $22.83 $741.58 $697.00 $44.58 Employee and One Dependent 15 $1,283.86 $1,240.00 $43.86 $1,346.91 $1,265.00 $81.91 Employee and two or more Dependents 54 $1,707.30 $1,652.00 $55.30 $1,791.38 $1,685.00 $106.38 Composite 94 $1,373.38 $1,328.54 $44.84 $1,441.25 $1,355.21 $86.04 % Change from 2021 / 2022 4.9% 91.9%Sutter Health HDHP, DPPO, and Vision Projected Enrollment Sutter Health HMO, DHMO, and Vision Projected Enrollment Sutter Health HMO, DPPO, and Vision Projected EnrollmentSutter Health HDHP, DHMO, and Vision Projected Enrollment Kaiser HMO, DPPO and Vision Projected Enrollment

ATTACHMENT B
167
City of Stockton
Legislation Text
File #: 22-0365, Version: 1
PRELIMINARILY APPROVE THE 2022-23 STOCKTON CONSOLIDATED STORM DRAINAGE MAINTENANCE ASSESSMENT DISTRICT 2005-1 ANNUAL ENGINEERS’ REPORT, THE PROPOSED FISCAL YEAR 2022-23 BUDGET, AND SET A PUBLIC HEARING FOR JUNE 14, 2022

RECOMMENDATION
It is recommended that the City Council adopt a resolution to:

1. Preliminarily approve the Fiscal Year (FY) 2022-23 Annual Engineers’ Report for the Stockton Consolidated Storm Drainage Maintenance Assessment District 2005-1.

2. Preliminarily approve the FY 2022-23 proposed budgets for each zone.

3. Approve setting a Public Hearing for June 14, 2022.

4. Authorize the City Clerk to publish notice of the public hearing.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

Summary
If approved, this action will preliminarily approve the Annual Engineers’ Report and preliminarily approve the FY 2022-23 budget for each zone of the Consolidated Storm Drainage Maintenance District 2005-1 and set a Public Hearing date for June 14, 2022. The proposed assessments are to increase the zone assessment amounts by 7.12% when allowed by the original Engineers’ Report. All budgets in each zone are below the maximum allowable amount. Annual approval of the budget and Engineers’ Report is required by the Municipal Improvement Act of 1913 and the Stockton Improvement Code, Part V. A copy of the FY 2022-23 Annual Engineers’ Report is on file in the Office of the City Clerk and can also be found on the City of Stockton website at the following link:
<http://www.stocktonca.gov/government/departments/municipalUtilities/utilStormInd.html>

DISCUSSION
Background
On July 26, 2005, the City Council adopted Resolution 05-0329 to establish an assessment district designated as the “Stockton Consolidated Storm Drainage Maintenance Assessment District No. 2005-1” (District) and the creation and annexation of Zone 1, known as “Riverbend Zone 1.” The formation of this District was based on the provisions of the Municipal Improvement Act of 1913 (Act) and the Stockton Improvement Procedure Code (Stockton Code). Since then, 14 additional zones City of Stockton Page 1 of 5 Printed on 4/12/2022
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have been formed and annexed to the District for a total of 15 zones. Attachment A is a map depicting the location of each of the zones within the District.

The Act and Stockton Code contain provisions for the City to form an Assessment District and annex zones to the District’s boundaries for the maintenance and operation of improvements that impart a special benefit to an area. The purpose of the District is to provide funding for the operations, maintenance, and replacement of stormwater quality treatment devices that comply with the City’s Stormwater Quality Control Plan and meet the City’s Stormwater National Pollutant Discharge Elimination System Permit (NPDES), as well as regional stormwater basins and the associated components.

An Annual Engineers’ Report has been prepared for the District and submitted to the City. The Engineers’ Report has determined the actual assessments for FY 2022-23 for all the zones within the District and for each separate property within those zones. A Public Hearing is required to approve these assessments before they can be included in the San Joaquin County tax roll for collection.

Siegfried Engineering, Inc. of Stockton, California, was retained by Motion 2019-11-19-1108 to prepare the FY 2022-23 Annual Engineers’ Report. The Annual Engineers’ Report determines the annual assessments that are to be approved following a Public Hearing. If approved, the assessments are added on the San Joaquin County tax roll and collected with the county property taxes. These annual assessments provide funding for the inspection, operation, maintenance, repair, and replacement of the improvements in each zone and other associated administrative costs, including preparing the Annual Engineers’ Report and assessment roll. The Annual Engineers’ Report contains a budget for each zone. Attachment B provides a summary of the proposed FY 2022-23 operational budget and assessments for each district.

The property owners are responsible to fund only those improvements within their zone that are identified in the original Engineers’ Report as a special benefit. Each assessed parcel is assigned a dwelling unit equivalent factor (DUE), or a per assessable acre factor. A single-family residential lot is equivalent to one DUE factor. The DUE factor for other classifications of developed parcels is determined by a formula detailed in the initial Council-approved Engineers’ Report for that zone.

Present Situation
None of the proposed FY 2022-23 assessments exceed the allowed maximum annual assessment set in the original Engineers’ Reports, which were approved by landowner ballots following the requirements of California Constitution article XIII D, section 6, commonly referred to as “Proposition 218.” Proposition 218 was enacted in 1996 and accepted by Council as part of the formation and annexation proceedings. The law provides that property owners subject to the assessment have an opportunity to weigh in on the adoption of each proposed annual assessment via a public hearing held by the City Council.

The Engineers’ Report forming most zones included the provision for an annual escalator on the assessments in an amount equal to the greater of either 3.0 percent or the annual increase as shown in the Local Consumer Price Index for the San Francisco-Oakland-San Jose All Items, All Urban Users, as published by the Bureau of Labor Statistics for a similar period. For calendar year 2021, the annual increase was approximately 7.12 percent. For FY 2022-23, a 7.12 percent increase has been applied to the FY 2022-23 maximum allowable assessments.

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Proposition 218 provides the latitude to approve the maximum allowable assessment but to collect a lesser amount based on projected expenditures. Approving the maximum allowable assessment but only assessing the amount needed for the projected expenses allows the latitude to collect the maximum assessment in the event of unanticipated expenses and/or emergencies and complies with the requirements of Proposition 218.

The proposed budget for each zone within the District includes engineering fees for the preparation of the annual Engineers’ Report and tax rolls, attorneys’ fees, estimated cost of maintenance work, City of Stockton administrative costs, County costs to collect the assessments on the tax roll, replacement reserve costs, and a contingency amount. The general maintenance scope of work includes vector control, weed abatement, rodent control, slope dressing, mowing, ripping, grading of the basin bottom (as needed), trash and debris pick-up and removal, cleaning of the structures, fence and access repair, sediment removal, filter changes, device cleaning, and other maintenance associated with the special benefit.

The table below is a summary of the budget and per DUE factor to be assessed for each zone of the District for both FY 2021-22 and FY 2022-23, as well as the Proposed Operational Budgets and the Maximum Allowable Assessment amounts for FY 2022-23.

Zone
No.

Zone Name FY 2021-22
Rate Per
DUE Factor
FY 2022-23
Rate Per
DUE Factor
FY 2021-22
Assessment
FY 2022-23
Assessment
FY 2022-23
Proposed
Operational
Budget
FY 2022-23
Maximum
Allowable
Assessment
1 Riverbend
Estates
$37.64 $40.22 $24,529.00 $26,210.34 $26,210.34 $48,080.95 2A Cannery
Park
$18.64 $7.20 $6,660.14 $7,093.58 $7,093.58 $19,665.19
2B Cannery
Park
$18.74 $20.02 $14,072.10 $15,033.28 $15,033.28 $23,421.19 3 Simbad
Estates
$400.76 $427.76 $11,221.28 $11,977.28 $11,977.28 $27,065.92 4 Dama
Estates
$678.94 $725.00 $11,541.98 $12,325.00 $12,325.00 $35,326.85 5A Silver
Springs &
Gold
Springs
$113.30 $121.24 $30,538.88 $32,679.02 $32,679.02 $75,692.22 5B Silver
Springs &
Gold
Springs
$109.24 $116.42 $3,823.40 $4,074.70 $4,074.70 $6,022.10 6 Old Oak
Estates
$198.40 $211.82 $12,300.80 $13,132.84 $13,132.84 $23,363.46 7 Oakmore
Meadows,
Unit 3
$380.80 $407.08 $19,895.64 $21,268.70 $21,268.70 $25,214.40 8 Little John
Creek North
$358.38 $383.20 $22,577.94 $24,141.60 $24,141.60 $28,612.08 City of Stockton Page 3 of 5 Printed on 4/12/2022
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Springs &
Gold
Springs
6 Old Oak
Estates
$198.40 $211.82 $12,300.80 $13,132.84 $13,132.84 $23,363.46 7 Oakmore
Meadows,
Unit 3
$380.80 $407.08 $19,895.64 $21,268.70 $21,268.70 $25,214.40 8 Little John
Creek North
& Little John
Creek South
$358.38 $383.20 $22,577.94 $24,141.60 $24,141.60 $28,612.08 9 Malisa
Manor
$761.82 $813.38 $12,189.12 $13,014.08 $13,014.08 $29,606.08 10 Meadowlands Unit 2$309.08 $329.88 $11,126.88 $11,875.68 $11,875.68 $37,302.84 11 Westlake
Villages
$3.64 $4.10 $10,999.92 $11,770.92 $11,770.92 $820,036.59 12 Moss
Gardens
$27.48 $29.30 $11,054.90 $11,787.06 $11,787.06 $79,894.79 13 ProLogis
Park at Duck
Creek
$250.82* $268.25* $24,535.98 $26,240.04 $26,240.04 $80,271.45 14 Calaveras IV $390.82 $418.64 $15,632.80 $17,164.24 $17,164.24 $19,166.27 15 BD Homes $808.68 $866.24 $10,512.84 $11,261.12 $11,261.12 $11,261.38 *ProLogis Park at Duck Creek (Zone 13) is the only zone within the District with assessments calculated on an assessable acre basis. The assessments for ProLogis Park are spread in proportion to the adjusted area for each parcel in Zone 13. The current assessable acreage is 97.82. The maximum assessment is $80,271.46, resulting in a per acre maximum assessment of $820.60. The actual assessment is $26,240.04 resulting in a per acre actual assessment of $268.25.

The anticipated FY 2022-23 ending fund balances for the zones are:

Zone
No.

Zone Name FY 2022-23 Anticipated Fund Balance
1 Riverbend Estates $222,462.10
2A Cannery Park $56,022.62
2B Cannery Park $214,090.50
3 Simbad Estates $106,645.90
4 Dama Estates $123,736.74
5A Silver Springs & Gold Springs $520,586.28
5B Silver Springs & Gold Springs $20,126.40
6 Old Oak Estates $100,202.90
7 Oakmore Meadows $179,442.92
8 Little John Creek North & South $204,273.35
9 Malisa Manor $128,054.42
10 Meadowlands $107,961.37
11 Westlake Villages $46,919.62
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5A Silver Springs & Gold Springs $520,586.28
5B Silver Springs & Gold Springs $20,126.40
6 Old Oak Estates $100,202.90
7 Oakmore Meadows $179,442.92
8 Little John Creek North & South $204,273.35
9 Malisa Manor $128,054.42
10 Meadowlands $107,961.37
11 Westlake Villages $46,919.62
12 Moss Gardens $143,291.46
13 ProLogis Park at Duck Creek $213,997.84
14 Calaveras IV $26,101.97
15 BD Homes $1,241.19
The FY 2022-23 Annual Engineers’ Report for the District is on file with the City Clerk and available for viewing by the public. The report contains detailed information on the budget for each zone, assessment amounts, and a complete description of improvements required to be maintained. A link to this report has been provided on the City website for access by the Mayor and each City Councilmember.

The required notice of public hearing will be published in The Record once, at least ten days before the public hearing.

FINANCIAL SUMMARY
The proposed Consolidated Storm Drainage Maintenance Assessment District budget for FY 2022- 23 is detailed in Attachment B. The accompanying resolution recommends preliminary approval of this budget with final approval with the City’s FY 2022-23 Annual Budget to be presented to Council on June 14, 2022.

The City makes no financial contributions to the District. All fees, costs, and expenses incurred are paid from the proceeds of the annual assessments to be levied and collected on the San Joaquin County tax roll. Proposition 218 limits the use of the funds collected within the various zones of this District to be used to pay only the expenses related to the maintenance and operation of the specific stormwater quality treatment device(s) detailed in the Engineers’ Report for each zone. The funds collected from the property owners of a zone can only be used for work on the device(s) in that zone as it imparts a special benefit restricted to the properties of that zone. District funds are segregated and cannot be used to operate, maintain, or support the activities of the stormwater system, or any other utility at large.

Administration and operational costs for the maintenance of the stormwater treatment basin in Cannery Park 2B will be proportionately split with the City’s Stormwater Utility in FY 2022-23 as the basin is also used for flood control purposes.

There is no impact to the City’s General Fund or any other unrestricted fund because of the recommended actions.

Attachment A - District Zones Location Map
Attachment B - Summary of Zone Budgets
City of Stockton Page 5 of 5 Printed on 4/12/2022
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172
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!( ·|þ}62 !(
!(
!(
!(
!(
!(
!(
Malisa Manor,
Zone 9
Cannery Park,
Zone 2
Riverbend,
Zone 1
Oakmore
Meadows,
Zone 7
Dama Estates,
Zone 4
!(
Silver & Gold
Springs, Zone 5
!(
Westlake Villages,
Zone 11
The Meadowlands
Unit No. 2, Zone 10
!(
!(
Moss Garden,
Zone 12
Little John
Creek N & S,
Zone 8
Simbad Estates,
Zone 3
Old Oak Estates,
Zone 6
!(
ProLogis Park
at Duck Creek
Zone 13
0 0.5 1 2 Miles ®
Stockton Consolidated Storm Drainage
Maintenance Assessment District 2005-1
City Limits
Legend
Calaveras Estates,
Zone 14
!(
!(
BD Homes Subdivision
Zone 15
ATTACHMENT A 173

ATTACHMENT B
Dept./Div. 270-036 270-037 270-038 270-039 270-040 270-041 270-042 270-043 270-044 270-045 270-046 270-047 270-048 270-049 270-050 270-051 270-053 Object
Code
Ref.

RIVERBEND

ESTATES,
ZONE 1

CANNERY

PARK, ZONE
2A

CANNERY

PARK, ZONE
2B
SIMBAD

ESTATES,
ZONE 3

DAMA ESTATES,
ZONE 4

SILVER &
GOLD

SPRINGS,
ZONE 5A

OLD OAK

ESTATES,
ZONE 6

OAKMORE

MEADOWS,
ZONE 7

LITTLE JOHN

CREEK N&S,
ZONE 8
MALISA
MANOR,
ZONE 9

SILVER &
GOLD

SPRINGS,
ZONE 5B
MEADOWLAND, ZONE
10 WESTLAKE

VILLAGES,
ZONE 11
MOSS

GARDENS,
ZONE 12

PROLOGIS

PARK, ZONE
13 CALAVERAS

ESTATES IV,
ZONE 14

BD HOME,
ZONE 15
Estimated Beginning Fund Balance-FY2022-23 (FY 21-22 Yr End) a. 222,462.10 56,022.62 214,090.50 106,645.90 123,736.74 520,586.28 100,202.90 179,442.92 204,273.35 128,054.42 20,126.40 107,961.37 46,919.62 143,291.46 213,997.84 26,101.97 1,241.19 Operational Costs: Water 640004 492.74 - - - - - - - - - - - - - 883.74 - - Inspection, Maintenance & Graffiti Control 630013 b. 13,278.58 2,043.92 9,723.38 2,383.70 2,969.34 22,936.40 3,402.98 11,103.66 13,785.20 3,377.62 1,815.04 2,216.18 14,511.54 8,019.66 2,549.44 Total Operational Costs: 13,771.32 2,043.92 9,723.38 2,383.70 2,969.34 22,936.40 3,402.98 11,103.66 13,785.20 3,377.62 1,815.04 2,216.18 - 15,395.28 - 8,019.66 2,549.44 Administrative Costs: Publication 630008 c. 72.84 17.12 17.12 72.84 72.84 36.42 72.84 72.84 72.84 72.84 36.42 72.84 72.84 72.84 36.42 72.84 72.84 Attorney's Fees 630021 d. 803.40 401.70 321.36 803.40 803.40 401.70 803.40 803.40 803.40 803.40 401.70 803.40 803.40 803.40 803.40 803.40 803.40 County Administration Fee 630020 e. 257.08 142.46 61.04 89.98 54.62 340.64 136.04 160.68 77.12 51.40 37.48 115.68 121.04 122.10 12.84 128.54 128.54 Annual Engineer's Report 630003 f. 3,256.44 1,155.82 1,501.82 2,207.74 1,980.64 1,740.70 2,207.74 2,207.74 2,207.74 2,207.74 1,049.76 2,207.74 2,685.48 2,685.48 2,207.74 2,622.28 1,713.92 Professional Services 630006 - - - - - - - - - - - - - - - - City Administration 670002 g. 5,356.00 2,678.00 2,678.00 5,356.00 5,356.00 5,318.50 5,356.00 5,356.00 5,356.00 5,356.00 433.82 5,356.00 5,356.00 5,356.00 5,356.00 5,356.00 5,356.00 Total Administrative Costs: 9,745.76 4,395.10 4,579.34 8,529.96 8,267.50 7,837.96 8,576.02 8,600.66 8,517.10 8,491.38 1,959.18 8,555.66 9,038.76 9,039.82 8,416.40 8,983.06 8,074.70 Contingency 670008 2,693.26 654.56 730.56 1,063.62 1,088.16 1,904.66 1,153.84 1,564.38 1,839.30 1,145.08 300.48 1,103.84 2,732.16 2,747.24 2,428.36 161.52 636.98 Contingency-Reserve 670008 Capital Replacement 670008 h.

Total Operational/Admin/Contingency/Replacement 26,210.34 7,093.58 15,033.28 11,977.28 12,325.00 32,679.02 13,132.84 21,268.70 24,141.60 13,014.08 4,074.70 11,875.68 11,770.92 11,787.06 26,240.04 17,164.24 11,261.12 Revenues: Current Year Assessments 442030 26,210.34 7,093.58 15,033.28 11,977.28 12,325.00 32,679.02 13,132.84 21,268.70 24,141.60 13,014.08 4,074.70 11,875.68 11,770.92 11,787.06 26,240.04 17,164.24 11,261.12 Transfer from Fund Balance - - - - - - - - - - - - - - - - - Total Revenues/Transfers 26,210.34 7,093.58 15,033.28 11,977.28 12,325.00 32,679.02 13,132.84 21,268.70 24,141.60 13,014.08 4,074.70 11,875.68 11,770.92 11,787.06 26,240.04 17,164.24 11,261.12 Projected Fiscal Year 2022-2023 Operating Fund Balance 222,462.10 56,022.62 214,090.50 106,645.90 123,736.74 520,586.28 100,202.90 179,442.92 204,273.35 128,054.42 20,126.40 107,961.37 46,919.62 143,291.46 213,997.84 26,101.97 1,241.19 Maximum Allowable Assessment $48,080.95 $19,665.19 $23,421.19 $27,065.92 $35,326.85 $75,692.22 $23,363.46 $25,214.40 $28,612.08 $29,606.08 $6,022.10 $37,302.84 $820,036.59 $79,894.79 $80,271.45 $19,166.27 $11,261.38 174
Resolution No.

STOCKTON CITY COUNCIL

RESOLUTION OF INTENTION TO PROVIDE PRELIMINARY APPROVAL OF THE FISCAL YEAR 2022-23 ANNUAL ENGINEER’S REPORT FOR THE STOCKTON

CONSOLIDATED STORM DRAINAGE MAINTENANCE ASSESSMENT DISTRICT 2005-1, PRELIMINARY APPROVAL OF THE PROPOSED BUDGETS FOR EACH ZONE, AND SETTING A PUBLIC HEARING FOR JUNE 14, 2022
The City Council of the City of Stockton adopted Resolution No. 05-0329 on July 26, 2005, which formed the Stockton Consolidated Storm Drainage Maintenance Assessment District No. 2005-1 pursuant to the Municipal Improvement Act of 1913 (the “1913 Act”), Division 12 (commencing with sections 10000, et seq.) of the California Streets and Highways Code and the Stockton ImprovementProcedure Code (Stockton Code); and The Engineer of Work, Siegfried Engineering, Inc., has made and filed with the City Clerk the Annual Engineer's Report (Annual Report) for Fiscal Year (FY) 2022-23 containing a full and detailed description of the improvements, the boundaries of the assessment district, the Zones, the proposed budgets for FY 2022-23 and the proposed assessments upon assessable lots and parcels of land within each Zone of the assessment district, reference to which is hereby made for further particulars; and The City Council has duly considered said Annual Report and the assessments proposed for the maintenance of the improvements, and finds that the Annual Report is sufficient, and that neither said Annual Report, nor any part thereof, requires modification in any respect; now, therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:

1. The City Council preliminarily approves and confirms the Annual Report for the maintenance of the improvements including the proposed budgets and the proposed assessments for FY 2022-23 (Stockton Consolidated Storm Drainage Maintenance Assessment District No. 2005-1).

2. The City Council intends to levy and collect the assessments for each Zone as set forth in the Annual Engineer’s Report.

3. The City Council hereby sets Tuesday, June 14, 2022, at 5:30 p.m., or as soon thereafter as the matter can be heard, in the Council Chamber of the City of Stockton at City Hall, 425 North El Dorado Street, Stockton, California 95202 as the date, time, and place when the City Council will conduct a Public Hearing to consider the final approval of the Annual Report and the levy and collection of assessments for each Zone for FY 2022-23. Any person interested may file a protest in writing as provided in the Stockton Code with the City Clerk prior to the hearing date set forth herein. 175

4. The City Clerk is authorized and directed to publish Notice of this Public Hearing in The Record, a newspaper of local circulation, at least ten (10) days prior to said hearing date, by publishing this Resolution as required by the Stockton Code. A copy of the Annual Report is on file with the Office of the City Clerk and available to all interested parties for inspection and copying.

5. The City Manager is hereby authorized to take whatever actions are necessary and appropriate to carry out the purpose and intent of this Resolution.

PASSED, APPROVED, and ADOPTED April 19 ,2022_ .

KEVIN J. LINCOLN II
Mayor of the City of Stockton
ATTEST:

ELIZA R. GARZA, CMC
City Clerk of the City of Stockton
176
City of Stockton
Legislation Text
File #: 22-0368, Version: 1
PRELIMINARILY APPROVE THE 2022-23 ANNUAL ASSESSMENTS FOR INDUSTRIAL STORM DRAINAGE BASIN MAINTENANCE DISTRICTS AND ANNUAL ENGINEERS’ REPORT, THE PROPOSED FISCAL YEAR 2022-23 BUDGET, AND SET A PUBLIC HEARING FOR JUNE 14, 2022

RECOMMENDATION
It is recommended that the City Council adopt six resolutions of intention to:

1. Preliminarily approve the Fiscal Year 2022-23 annual assessments for the six Storm Drainage Basin Maintenance Districts proposed budgets.

2. Preliminarily approve and confirm the Engineer’s estimate of the itemized costs and expenses of the maintenance and incidental expenses contained in the proposed budget.

3. Approve setting a Public Hearing for June 14, 2022, for the following industrial storm drainage basin districts:
• Western Pacific Industrial Park Storm Drainage Basin Maintenance District, Project Number 81-1 (Western Pacific)
• Charter Way Industrial Site Storm Drainage Basin Maintenance District, Project Number 86-4 (Charter Way)
• Arch Road Industrial Park Storm Drainage Basin Maintenance District, Project Number 84-2 (Arch Road)
• Airport Gateway Center Storm Drainage Basin Maintenance District (Airport Gateway) • Stockton Airport Business Center Storm Drainage Basin Maintenance District, Project Number 84-1 (Stockton Airport)
• North Newcastle Storm Pump Station and Basin Maintenance District, Project Number 20-1 (North Newcastle)

4. Authorize the City Clerk to publish notice of the public hearing.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of these resolutions.

Summary
If approved, this action will preliminarily approve the Annual Engineers’ Reports and the Fiscal Year (FY) 2022-23 budgets for the six Storm Drainage Basin Maintenance Districts and set a Public Hearing date for June 14, 2022. The FY 2022-23 assessments are not proposed to change for three City of Stockton Page 1 of 5 Printed on 4/12/2022
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File #: 22-0368, Version: 1
of the basins, Arch Road, Charter Way, and Western Pacific Districts, and will remain the same amount as FY 2021-22. The remaining three Districts, Airport Gateway Center, North Newcastle, and Stockton Airport Business Center, are subject to an annual Cost-of-Living Adjustment. Annual approval of the budgets and Engineers’ Reports are required by the Municipal Improvement Act of 1913 and the Stockton Improvement Code, Part V. A copy of the FY 2022-23 Annual Engineers’ Report is on file in the Office of the City Clerk and can also be found on the City of Stockton website at the following link:
<http://www.stocktonca.gov/government/departments/municipalUtilities/utilStormInd.html>

DISCUSSION
Background
The City Council, in accordance with Resolutions 85-0416, 86-1059, 88-0492, 88-0552, 99-0400, and 2020-12-15-1501, authorized the formation of six storm drainage basin maintenance districts. All six storm drainage basins are in industrial areas of Stockton. Attachment A is a map showing the location of each basin. As a condition of their subdivision agreements, each developer was required to form a maintenance district to provide ongoing maintenance of the basins after construction was complete and the basins were turned over to the City. The formation of these districts was based on the provisions of the Municipal Improvement Act of 1913 (Act) and the Stockton Improvement Code (Stockton Code). The Act and the Stockton Code contain provisions for the City to form assessment districts for the maintenance and operation of improvements that impart a special benefit to an area.

The purpose of these districts is to provide funding for the operations and maintenance of the storm drainage basins. The maintenance includes spraying for weeds, rodent control, and maintenance of fences, removal of debris/trash, and general upkeep of the basin. The original Engineers’ Reports, which were approved by the landowners at the time of formation of each District, detail how the City can legally calculate the annual assessments. The original Engineers’ Report for the Arch Road, Charter Way, and Western Pacific Districts did not allow for a Cost-of-Living Adjustment to be applied to increase the maximum allowable assessment over the years. Thus, these three basins will remain at the maximum allowable assessment. The Stockton Airport Business Center District was similarly established, but in FY 2004-05, parcels were annexed to the District. The annexed parcels of this District are subject to a Cost-of-Living Adjustment. The Stockton Airport Gateway District was established in 1999. All parcels in this District are subject to a Cost-of-Living Adjustment.

Any changes to the formulas for the calculation of any of these assessments are subject to a vote by the impacted parcel owners as required by California Constitution Article 13(D) Section 6, commonly known as Proposition 218. Approved by taxpayers in 1996, Proposition 218 amended the California Constitution to require that property owners and tenants that pay for property-related services directly to a public agency receive ample notice and have an opportunity to weigh in on the adoption of new or increased property-related fees. The law provides that property owners subject to the assessment have an opportunity to weigh in on the adoption of each proposed annual assessment via a public hearing held by the City Council.

Present Situation
Attachment B provides a summary of the proposed FY 2022-23 budget and assessments for each district. None of the FY 2022-23 assessments exceed the established Maximum Annual Allowable City of Stockton Page 2 of 5 Printed on 4/12/2022
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File #: 22-0368, Version: 1
Assessments contained in the original Engineers’ Reports that were approved by landowner ballots or written consent of the landowners and approved by the Council as part of the district formation proceedings.

The proposed budgets for the districts include engineering fees, attorneys’ fees, estimated pond (basin) maintenance work, City of Stockton administration costs, and a contingency.

By approving the six resolutions of intention, the City Council will:

1. Provide preliminary approval of the budgets for the maintenance of the improvements for the above-listed maintenance districts for FY 2022-23;

2. Set the date of June 14, 2022, for the respective public hearing for the final approval of the proposed budgets for all the districts; and

3. Direct that a public notice be published in The Record at least ten days before the hearing date.

The proposed FY 2022-23 annual assessments for the Western Pacific Industrial Park, Charter Way Industrial Site, and Arch Road Industrial Park Districts are proposed to remain at the same level as the FY 2021-22 annual assessments due to no increases allowed within the original Engineer’s Report approved by the landowners.

Operational costs of the three basin districts referenced as Western Pacific Industrial Park, Charter Way Industrial Site, and Arch Road Industrial Park are projected to exceed their maximum allowable assessments in FY 2022-23 by $10,708.00, $13,809.00, and $10,494.00, respectively, based on the contracted costs for preparation of the Engineers’ Report and maintenance of the district.

Sufficient fund balance exists in reserve to cover the gap in costs not covered by the new assessment; therefore, staff recommends approving the full operational budget and the transfer of funds needed from reserve balance. The FY 2021-22 Actual Assessments, FY 2022-23 Proposed Assessments, FY 2022-23 Proposed Amount to Transfer from Fund Balance, FY 2022-23 Operational Budgets, FY 2022-23 Projected Fund Balances, and FY 2022-23 Maximum Allowable Assessments are as follows:

District FY 2021-22
Actual
Assessment
FY 2022-23
Proposed
Assessment
FY 2022-23
Proposed
Amount to
Transfer from
Fund Balance to
Expenditure
Account
FY 2022-23
Operational
Expenditure
Budget
FY 2022-23
Projected
Fund Balance
FY 2022-23
Maximum
Allowable
Assessment
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File #: 22-0368, Version: 1
District FY 2021-22
Actual
Assessment
FY 2022-23
Proposed
Assessment
FY 2022-23
Proposed
Amount to
Transfer from
Fund Balance to
Expenditure
Account
FY 2022-23
Operational
Expenditure
Budget
FY 2022-23
Projected
Fund Balance
FY 2022-23
Maximum
Allowable
Assessment
Western
Pacific
Industrial
Park
$17,319.54 $17,319.54 $10,708.00 $28,027.54 $83,125.94 $17,319.54 Charter Way
Industrial
Site
$12,999.98 $12,999.98 $13,809.00 $26,808.98 $38,339.12 $12,999.98 Arch Road
Industrial
Park
$17,372.44 $17,372.44 $10,494.00 $27,866.44 $119,851.24 $17,372.44 The Engineers’ Report for the Airport Gateway Center District and the applicable parcels in the Stockton Airport Business Center District and North Newcastle District contain provisions for an annual Cost-of-Living Adjustment. Each year, the maximum annual assessments are increased in an amount equal to the greater of either 3.0 percent or the annual increase, as shown in the Local Consumer Price Index (CPI) for the San Francisco-Oakland-San Jose All Items, All Urban Users, as published by the Bureau of Labor Statistics for a similar period.

For calendar year 2021, the annual increase is approximately 7.12 percent. For FY 2022-23, the 7.12 percent adjustment has been applied to the calculation of the total maximum allowable assessment and the actual assessment for Airport Gateway Center and the annexed portions of the Stockton Airport Business Center Districts and North Newcastle District. Proposition 218 provides cities the latitude to approve the maximum allowable assessment, if warranted, based on estimated expenditures or if estimated expenditures do not justify the maximum to collect a lesser amount.

Staff recommends that the City Council approve the increase in the maximum allowable assessment and the increase in the actual assessment that will set the base for upcoming fiscal year calculations.

Staff also recommends approving the full operational budget and the transfer of funds needed from reserve balance to cover the gap in expenses in the Stockton Airport Business Center. Sufficient fund balance exists in reserve to pay for the gap in costs not covered by the new assessment. The FY 2021-22 Actual Assessments, FY 2022-23 Proposed Assessments, FY 2022-23 Proposed Amount to Transfer from Fund Balance, FY 2022-23 Operational Budgets, FY 2022-23 Projected Fund Balances, and FY 2022-23 Maximum Allowable Assessments are as follows:

District FY 2021-22
Actual
Assessment
FY 2022-23
Proposed
Assessment
FY 2022-23
Proposed Amount
to Transfer from
Fund Balance to
Expenditure
Account
FY 2022-23
Operational
Expenditure
Budget
FY 2022-23
Projected Fund
Balance
FY 2022-23
Maximum
Allowable
Assessment
Airport
Gateway
$28,257 $30,269.26 $0.00 $30,269.26 $361,214.10 $115,237.47 Stockton
Airport
$13,192 $14,129.40 $9,026.68 $30,368.08 $304,433.12 $43,486.97 City of Stockton Page 4 of 5 Printed on 4/12/2022
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File #: 22-0368, Version: 1
District FY 2021-22
Actual
Assessment
FY 2022-23
Proposed
Assessment
FY 2022-23
Proposed Amount
to Transfer from
Fund Balance to
Expenditure
Account
FY 2022-23
Operational
Expenditure
Budget
FY 2022-23
Projected Fund
Balance
FY 2022-23
Maximum
Allowable
Assessment
Airport
Gateway
$28,257 $30,269.26 $0.00 $30,269.26 $361,214.10 $115,237.47 Stockton
Airport
Business
Center*
$13,192 $14,129.40 $9,026.68 $30,368.08 $304,433.12 $43,486.97 North
Newcastle
$62,796 $67,267.98 $0.00 $67,267.98 $1,240.79 $83,729.33 *The FY 2022-23 operational expenditure budget is $30,368.08, which includes $7,212.00 transfer from other districts.

Administrative and operational costs for the maintenance of the Stockton Airport Business Center basin are offset with transfers from the Little John Creek Landscape Maintenance District No. 94-1 and Seabreeze Landscape Maintenance District No. 96-2 ($5,096 and $2,116, respectively), as the basin landscaping is provided for in those districts.

Fund balances are for infrastructure replacement accounts to fund construction of new facilities at the end of their operational life.

The tax rolls submitted for collection show the approved maximum assessment as well as the actual amount that will be submitted for collection on the San Joaquin County property taxes.

FINANCIAL SUMMARY
The City makes no financial contribution to any of the Districts. All fees, costs, and expenses incurred will be payable solely from the proceeds of the annual assessments to be levied and collected on the San Joaquin County tax roll or from each District’s reserve funds. The use of the funds collected within the various districts is restricted by Proposition 218 to pay only the expenses related to the maintenance and operation of the specific storm drainage basin for which they were collected. The funds collected from the property owners of a district can only be used for the work on the basin in that district as it imparts special benefit restricted to the properties of that district. District funds are segregated and cannot be used to operate, maintain, or support the activities of the stormwater or any other utility at large.

There is no impact to the City’s General Fund or any other unrestricted fund because of the recommended action.

Attachment A - Storm Drainage Basin Districts Map
Attachment B - Budgets for Each District
City of Stockton Page 5 of 5 Printed on 4/12/2022
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CHARTER WAY

INDUSTRIAL PARK

ARCH ROAD

INDUSTRIAL PARK

WESTERN PACIFIC

INDUSTRIAL PARK

AIRPORT

GATEWAY

STOCKTON AIRPORT

BUSINESS CENTER

NORTH NEWCASTLE
Legend
City Limits
County Pockets

MUNICIPAL UTILITIES

DEPARTMENT

STORM DRAINAGE BASIN

MAINTENANCE DISTRICTS
0 0.125
®0.25 0.5 Miles
!"#$5
ATTACHMENT A 182

ATTACHMENT B
Dept./Div. 270-003 270-004 270-005 270-006 270-007 270-054 Object
Code Ref.

Western Pacific Charter Way Airport Gateway Arch Road
Stockton
Airport
Business
Center
North
Newcastle
Beginning Fund Balance-FY2021-2022 (FY 20-21 Yr End) a. 93,833.94 52,148.12 361,214.10 130,345.24 313,459.80 1,240.79 Operational Costs: Inspection, Maintenance & Graffiti Control 630013 b. 14,850.00 14,850.00 16,119.30 14,850.00 14,850.00 49,469.08 Fence Repairs 3,500.00 3,500.00 3,500.00 3,500.00
Administrative Costs: Publicity and Advertising 630008 c. 85.00 85.00 91.04 85.00 91.04 72.84 Attorney's Fees 630021 d. 1,432.00 1,433.00 1,655.00 1,433.00 1,621.78 803.40 Processing Fees (County) 630020 e. 105.00 9.00 102.82 165.00 142.46 128.54 Annual Engineer's Report 630003 f. 2,326.00 1,313.00 3,758.84 2,119.00 2,314.86 3,277.86 Professional Services 630006 3,213.60
City Administration 670002 g. 3,500.00 3,500.00 4,284.80 3,500.00 5,356.00 5,356.00 Total Administrative Costs 7,448.00 6,340.00 9,892.50 7,302.00 9,526.14 12,852.24 Contingency 670008 2,229.54 2,118.98 4,257.46 2,214.44 2,491.94 4,946.66 Replacement Reserve 670008 h. - - - -
Total Operation/Admin/Contigency/Replacement 28,027.54 26,808.98 30,269.26 27,866.44 30,368.08 67,267.98 Revenues: Current Year Assessments 442030 17,319.54 12,999.98 30,269.26 17,372.44 14,129.40 67,267.98 Transfers: Transfer From Fund Balance i. 10,708.00 13,809.00 - 10,494.00 9,026.68 - Transfer In from Little John Creek Landscape Maintenance District No. 94-1 500001 j. - - - - 5,096.00 Transfer In from Seabreeze Landscape Maintenance District No. 96-2 500001 k. - - - - 2,116.00 Total Revenues/Transfers 28,027.54 26,808.98 30,269.26 27,866.44 30,368.08 67,267.98 Projected Fiscal Year 2022-23 Fund Balance 83,125.94 38,339.12 361,214.10 119,851.24 304,433.12 1,240.79 Maximum Allowable Assessment - 7.12% 17,319.54 12,999.98 115,237.47 17,372.44 43,489.97 83,729.33 183
Resolution No.

STOCKTON CITY COUNCIL

RESOLUTION OF INTENTION TO PROVIDE PRELIMINARY APPROVAL OF THE FISCAL YEAR 2022-23 ANNUAL ASSESSMENTS FOR THE WESTERN PACIFIC INDUSTRIAL PARK STORM DRAINAGE BASIN MAINTENANCE DISTRICT’S

PROPOSED BUDGET, PRELIMINARILY APPROVE AND CONFIRM THE
ENGINEER’S ESTIMATE CONTAINED IN THE PROPOSED BUDGET, AND SET A PUBLIC HEARING ON JUNE 14, 2022
The Council, pursuant to proceedings under its Resolution of Intention No. 85- 0416, adopted July 1, 1985, ordered the formation of a maintenance district designated as “Western Pacific Industrial Park Storm Drainage Basin Maintenance District,” as described in and in accordance with such Resolution on file in the office of the City Clerk of said City, reference to which is hereby made for further particulars; and referred the maintenance of the improvements to the Engineer of Work of the City for the preparation of a proposed budget to be filed with the City Clerk, showing the anticipated annual cost of the maintenance of the improvements; and
The Engineer of Work has made and filed with the City Clerk a proposed budget in the net sum of $28,027.54 for the ensuing Fiscal Year (FY), which has been presented to this Council for consideration; and
The Council has duly considered the proposed budget and the assessments proposed for the maintenance of the improvements, and finds that the proposed budget is sufficient, and that neither the budget, nor any part thereof, requires or should be modified in any respect; now, therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:

1. The proposed budget for the maintenance of the improvements for FY 2022-23 is hereby, preliminarily, approved, and confirmed.

2. The Engineer’s estimate of the itemized and total costs and expenses of the maintenance and of the incidental expenses in connection therewith, contained in the proposed budget be, and each of them are, hereby, preliminarily, approved, and confirmed.

3. Tuesday, June 14, 2022, at 5:30 p.m., in the regular meeting place of the Council, Council Chamber, City Hall, Stockton, California, is appointed and fixed as the time and place when and where the Council will consider and finally act upon the proposed budget, provided that the Council may change such time to a later time as it shall determine.
184

4. That the City Clerk shall publish twice in The Record, a newspaper of general circulation, at least ten (10) days before the hearing date, notice of the preliminary approval of the proposed budget, which notice shall contain: A statement of the time, place, and purpose of the hearing on the proposed budget; a statement of the total estimated cost of the annual maintenance of the improvements; a reference to the report on file in the Office of the City Clerk, which shows the amount, as shown by the proposed budget, to be assessed against each parcel in the district; a statement that any person interested may file a protest in writing as provided in the Stockton Improvement Procedure Code; and that the Municipal Utilities Department, Telephone (209) 937-8700, is the local department designated by this Council to answer inquiries regarding the proposed budget and protest proceedings.

5. The City Manager is hereby authorized to take whatever actions are necessary and appropriate to carry out the purpose and intent of this Resolution.

PASSED, APPROVED, and ADOPTED April 19, 2022____ .

KEVIN J. LINCOLN II
Mayor of the City of Stockton
ATTEST:

ELIZA R. GARZA, CMC
City Clerk of the City of Stockton
185
Resolution No.

STOCKTON CITY COUNCIL

RESOLUTION OF INTENTION TO PROVIDE PRELIMINARY APPROVAL OF THE FISCAL YEAR 2022-23 ANNUAL ASSESSMENTS FOR THE CHARTER WAY INDUSTRIAL SITE STORM DRAINAGE BASIN MAINTENANCE DISTRICT’S PROPOSED BUDGET, PRELIMINARILY APPROVE AND CONFIRM THE ENGINEER’S

ESTIMATE CONTAINED IN THE PROPOSED BUDGET, AND SET A PUBLIC HEARING ON JUNE 14, 2022
The Council, pursuant to proceedings under its Resolution of Intention No. 1059, adopted July 28, 1986, ordered the formation of a maintenance district designated as “Charter Way Industrial Site Storm Drainage Basin Maintenance District”, as described in, and in accordance with such Resolution on file in the office of the City Clerk of said City, reference to which is hereby made for further particulars; and referred the maintenance of the improvements to the Engineer of Work of the City for the preparation of a proposed budget to be filed with the City Clerk, showing the anticipated annual cost of the maintenance of the improvements; and
The Engineer of Work has made and filed with the City Clerk a proposed budget in the net sum of $26,808.98 for the ensuing Fiscal Year (FY), which has been presented to this Council for consideration; and
The Council has duly considered the proposed budget and the assessments proposed for the maintenance of the improvements, and finds that the proposed budget is sufficient, and that neither the budget, nor any part thereof, requires or should be modified in any respect; now, therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:

1. The proposed budget for the maintenance of the improvements for the FY 2022-23 is hereby, preliminarily, approved, and confirmed.

2. The Engineer’s estimate of the itemized and total costs and expenses of the maintenance and of the incidental expenses in connection therewith, contained in the proposed budget be, and each of them are, hereby, preliminarily, approved, and confirmed.

3. Tuesday, June 14, 2022, at 5:30 p.m., in the regular meeting place of the Council, Council Chamber, City Hall, Stockton, California, is appointed and fixed as the time and place when and where the Council will consider and finally act upon the proposed budget, provided that the Council may change such time to a later time as it shall determine. 186

4. That the City Clerk shall publish twice in The Record, a newspaper of general circulation, at least ten (10) days before the hearing date, notice of the preliminary approval of the proposed budget, which notice shall contain: A statement of the time, place, and purpose of the hearing on the proposed budget; a statement of the total estimated cost of the annual maintenance of the improvements; a reference to the report on file in the Office of the City Clerk, which shows the amount, as shown by the proposed budget, to be assessed against each parcel in the district; a statement that any person interested may file a protest in writing as provided in the Stockton Improvement Procedure Code; and that the Municipal Utilities Department, Telephone (209) 937-8700, is the local department and person designated by this Council to answer inquiries regarding the proposed budget and protest proceedings.

5. The City Manager is hereby authorized to take whatever actions are necessary and appropriate to carry out the purpose and intent of this Resolution.

PASSED, APPROVED, and ADOPTED April 19, 2022 .

KEVIN J. LINCOLN II
Mayor of the City of Stockton
ATTEST:

ELIZA R. GARZA, CMC
City Clerk of the City of Stockton
187
Resolution No.

STOCKTON CITY COUNCIL

RESOLUTION OF INTENTION TO PROVIDE PRELIMINARY APPROVAL OF THE FISCAL YEAR 2022-23 ANNUAL ASSESSMENTS FOR THE ARCH ROAD INDUSTRIAL PARK STORM DRAINAGE BASIN MAINTENANCE DISTRICT’S

PROPOSED BUDGET, PRELIMINARILY APPROVE AND CONFIRM THE
ENGINEERS’ ESTIMATE CONTAINED IN THE PROPOSED BUDGET, AND SET A PUBLIC HEARING ON JUNE 14, 2022
The Council, pursuant to proceedings under its Resolution of Intention No. 88-0492, adopted July 25, 1988, ordered the formation of a maintenance district designated as “Arch Road Industrial Park Storm Drainage Basin Maintenance District”, as described in, and in accordance with such Resolution on file in the office of the City Clerk of said City, reference to which is hereby made for further particulars; and referred the maintenance of the improvements to the Engineer of Work of the City for the preparation of a proposed budget to be filed with the City Clerk, showing the anticipated annual cost of the maintenance of the improvements; and The Engineer of Work has made and filed with the City Clerk a proposed budget in the net sum of $27,866.44 for the ensuing Fiscal Year (FY), which has been presented to this Council for consideration; and
The Council has duly considered the proposed budget and the assessments proposed for the maintenance of the improvements, and finds that the proposed budget is sufficient, and that neither the budget, nor any part thereof, requires or should be modified in any respect; now, therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:

1. The proposed budget for the maintenance of the improvements for the FY 2022-23 is hereby, preliminarily, approved, and confirmed.

2. The Engineers’ estimate of the itemized and total costs and expenses of the maintenance and of the incidental expenses in connection therewith, contained in the proposed budget be, and each of them are, hereby, preliminarily, approved, and confirmed.
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188

3. Tuesday, June 14, 2022, at 5:30 p.m., in the regular meeting place of the Council, Council Chamber, City Hall, Stockton, California, is appointed and fixed as the time and place when and where the Council will consider and finally act upon the proposed budget, provided that the Council may change such time to a later time as it shall determine.

4. That the City Clerk shall publish twice in The Record, a newspaper of general circulation, at least ten (10) days before the hearing date, Notice of the preliminary approval of the proposed budget, which Notice shall contain: A statement of the time, place, and purpose of the hearing on the proposed budget; a statement of the total estimated cost of the annual maintenance of the improvements; a reference to the report on file in the Office of the City Clerk, which shows the amount, as shown by the proposed budget, to be assessed against each parcel in the district; a statement that any person interested may file a protest in writing as provided in the Stockton Improvement Procedure Code; and that the Municipal Utilities Department, Telephone (209) 937-8700 is the local department and person designated by this Council to answer inquiries regarding the proposed budget and protest proceedings.

5. The City Manager is hereby authorized to take whatever actions are necessary and appropriate to carry out the purpose and intent of this Resolution.

PASSED, APPROVED, and ADOPTED April 19, 2022 .

KEVIN J. LINCOLN II
Mayor of the City of Stockton
ATTEST:

ELIZA R. GARZA, CMC
City Clerk of the City of Stockton
189
Resolution No.

STOCKTON CITY COUNCIL

RESOLUTION OF INTENTION TO PROVIDE PRELIMINARY APPROVAL OF THE FISCAL YEAR 2022-23 ANNUAL ASSESSMENTS FOR THE AIRPORT GATEWAY CENTER STORM DRAINAGE BASIN MAINTENANCE DISTRICT’S PROPOSED BUDGET, PRELIMINARILY APPROVE AND CONFIRM THE ENGINEERS’ ESTIMATE

CONTAINED IN THE PROPOSED BUDGET, AND SET A PUBLIC HEARING ON JUNE 14, 2022
The Council, pursuant to proceedings under its Resolution of Intention No. 99- 0400, adopted August 24, 1999, ordered the formation of a maintenance district designated as “Airport Gateway Center Storm Drainage Basin Maintenance District”, as described in and in accordance with such Resolution on file in the office of the City Clerk of said City, reference to which is hereby made for further particulars; and referred the maintenance of the improvements to the Engineer of Work of the City for the preparation of a proposed budget to be filed with the City Clerk, showing the anticipated annual cost of the maintenance of the improvements; and
The Engineer of Work has made and filed with the City Clerk a proposed budget in the net sum of $30,269.26 for the ensuing Fiscal Year (FY), which has been presented to this Council for consideration; and
The Council has duly considered the proposed budget and the assessments proposed for the maintenance of the improvements, and finds that the proposed budget is sufficient, and that neither the budget, nor any part thereof, requires or should be modified in any respect; now, therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:

1. The proposed budget for the maintenance of the improvements for the FY 2022-23 is hereby, preliminarily, approved, and confirmed.

2. The Engineers’ estimate of the itemized and total costs and expenses of the maintenance and of the incidental expenses in connection therewith, contained in the proposed budget be, and each of them are, hereby, preliminarily, approved, and confirmed.

3. Tuesday, June 14, 2022, 5:30 p.m., in the regular meeting place of the Council, Council Chamber, City Hall, Stockton, California, is appointed and fixed as the time and place when and where the Council will consider and finally act upon the proposed budget, provided that the Council may change such time to a later time as it shall determine.
190

4. That the City Clerk shall publish twice in The Record, a newspaper of general circulation, at least ten (10) days before the hearing date, notice of the preliminary approval of the proposed budget, which notice shall contain: A statement of the time, place, and purpose of the hearing on the proposed budget; a statement of the total estimated cost of the annual maintenance of the improvements; a reference to the report on file in the Office of the City Clerk, which shows the amount, as shown by the proposed budget, to be assessed against each parcel in the district; a statement that any person interested may file a protest in writing as provided in the Stockton Improvement Procedure Code; and that the Municipal Utilities Department, Telephone (209) 937-8700 is the local department designated by this Council to answer inquiries regarding the proposed budget and protest proceedings.

5. The City Manager is hereby authorized to take whatever actions are necessary and appropriate to carry out the purpose and intent of this Resolution.

PASSED, APPROVED, and ADOPTED _April 19, 2022______ .

KEVIN J. LINCOLN II
Mayor of the City of Stockton
ATTEST:

ELIZA R. GARZA, CMC
City Clerk of the City of Stockton
191
Resolution No.

STOCKTON CITY COUNCIL

RESOLUTION OF INTENTION TO PROVIDE PRELIMINARY APPROVAL OF THE FISCAL YEAR 2022-23 ANNUAL ASSESSMENTS FOR THE STOCKTON AIRPORT

BUSINESS CENTER STORM DRAINAGE BASIN MAINTENANCE
DISTRICT’SPROPOSED BUDGET, PRELIMINARILY APPROVE AND CONFIRM THE ENGINEER’S ESTIMATE CONTAINED IN THE PROPOSED BUDGET, AND SET A PUBLIC HEARING ON JUNE 14, 2022
The Council, pursuant to proceedings under its Resolution of Intention No. 88- 0552, adopted August 22, 1988, ordered the annual levy of assessments for the maintenance of the storm basin in the above district, as described in and in accordance with such Resolution on file in the office of the City Clerk of said City, reference to which is hereby made for further particulars; and referred the maintenance of the improvements to the Engineer of Work of the City for the preparation of a proposed budget to be filed with the City Clerk, showing the anticipated annual cost of the maintenance of the improvements; and
The Engineer of Work has made and filed with the City Clerk a proposed budget in the net sum of $30,368.08 for the ensuing Fiscal Year (FY), of which $14,129.40 is to be funded from the proposed assessment, $9,026.68 from fund balance, and $7,212 is to be funded by contributions from the following assessment districts: Little John Creek LMD No. 94-1: $5,096.00; Seabreeze LMD No. 96-2: $2,116.00. The proposed budget has been presented to this Council for consideration; and The Council has duly considered the proposed budget and the assessments proposed for the maintenance of the improvements, and finds that the proposed budget is sufficient, and that neither the budget, nor any part thereof, requires or should be modified in any respect; now, therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:

1. The proposed budget for the maintenance of the improvements for the FY 2022-23 is hereby, preliminarily, approved, and confirmed. 192

2. The Engineer’s estimate of the itemized and total costs and expenses of the maintenance and of the incidental expenses in connection therewith, contained in the proposed budget be, and each of them are, hereby, preliminarily, approved, and confirmed.

3. Tuesday, June 14, 2022, at 5:30 p.m., in the regular meeting place of the Council, Council Chamber, City Hall, Stockton, California, is appointed and fixed as the time and place when and where the Council will consider and finally act upon the proposed budget, provided that the Council may change such time to a later time as it shall determine.

4. That the City Clerk shall publish twice in The Record, a newspaper of general circulation, at least ten (10) days before the hearing date, notice of the preliminary approval of the proposed budget, which notice shall contain: A statement of the time, place, and purpose of the hearing on the proposed budget; a statement of the total estimated cost of the annual maintenance of the improvements; a reference to the report on file in the Office of the City Clerk, which shows the amount, as shown by the proposed budget, to be assessed against each parcel in the district; a statement that any person interested may file a protest in writing as provided in the Stockton Improvement Procedure Code; and that the Municipal Utilities Department, Telephone (209) 937-8700 is the local department designated by this Council to answer inquiries regarding the proposed budget and protest proceedings.

5. The City Manager is hereby authorized to take whatever actions are necessary and appropriate to carry out the purpose and intent of this Resolution.

PASSED, APPROVED, and ADOPTED _April 19, 2022__ .

KEVIN J. LINCOLN II
Mayor of the City of Stockton
ATTEST:

ELIZA R. GARZA, CMC
City Clerk of the City of Stockton
193
Resolution No.

STOCKTON CITY COUNCIL

RESOLUTION OF INTENTION TO PROVIDE PRELIMINARY APPROVAL OF THE FISCAL YEAR 2022-23 ANNUAL ASSESSMENTS FOR THE NORTH NEWCASTLE STORM DRAINAGE BASIN ASSESSMENT DISTRICT’S PROPOSED BUDGET, PRELIMINARILY APPROVE AND CONFIRM THE ENGINEERS’ ESTIMATE

CONTAINED IN THE PROPOSED BUDGET, AND SET A PUBLIC HEARING ON JUNE 14, 2022
The Council, pursuant to proceedings under its Resolution of Intention No. 2020- 12-15-1501, adopted December 15, 2020, ordered the formation of a maintenance district designated as “North Newcastle Storm Pump Station and Basin Assessment District”, as described in and in accordance with such Resolution on file in the office of the City Clerk of said City, reference to which is hereby made for further particulars; and referred the maintenance of the improvements to the Engineer of Work of the City for the preparation of a proposed budget to be filed with the City Clerk, showing the anticipated annual cost of the maintenance of the improvements; and
The Engineer of Work has made and filed with the City Clerk a proposed budget in the net sum of $67,267.98 for the ensuing Fiscal Year (FY), which has been presented to this Council for consideration; and
The Council has duly considered the proposed budget and the assessments proposed for the maintenance of the improvements, and finds that the proposed budget is sufficient, and that neither the budget, nor any part thereof, requires or should be modified in any respect; now, therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:

1. The proposed budget for the maintenance of the improvements for the FY 2022-23 is hereby, preliminarily, approved, and confirmed.

2. The Engineers’ estimate of the itemized and total costs and expenses of the maintenance and of the incidental expenses in connection therewith, contained in the proposed budget be, and each of them are, hereby, preliminarily, approved, and confirmed.

3. Tuesday, June 14 , 2022, 5:30 p.m., in the regular meeting place of the Council, Council Chamber, City Hall, Stockton, California, is appointed and fixed as the time and place when and where the Council will consider and finally act upon the proposed budget, provided that the Council may change such time to a later time as it shall determine.
194

4. That the City Clerk shall publish twice in The Record, a newspaper of general circulation, at least ten (10) days before the hearing date, notice of the preliminary approval of the proposed budget, which notice shall contain: A statement of the time, place, and purpose of the hearing on the proposed budget; a statement of the total estimated cost of the annual maintenance of the improvements; a reference to the report on file in the Office of the City Clerk, which shows the amount, as shown by the proposed budget, to be assessed against each parcel in the district; a statement that any person interested may file a protest in writing as provided in the Stockton Improvement Procedure Code; and that the Municipal Utilities Department, Telephone (209) 937-8700 is the local department designated by this Council to answer inquiries regarding the proposed budget and protest proceedings.

5. The City Manager is hereby authorized to take whatever actions are necessary and appropriate to carry out the purpose and intent of this Resolution.

PASSED, APPROVED, and ADOPTED ___April 19, 2022______.

KEVIN J. LINCOLN II
Mayor of the City of Stockton
ATTEST:

ELIZA R. GARZA, CMC
City Clerk of the City of Stockton
195
City of Stockton
Legislation Text
File #: 22-0322, Version: 1
PRELIMINARILY APPROVE THE FISCAL YEAR 2022-23 CENTRAL STOCKTON LIGHTING

MAINTENANCE DISTRICT ANNUAL ENGINEER'S REPORT, PRELIMINARILY APPROVE THE PROPOSED FISCAL YEAR 2022-23 BUDGET, AND SET A PUBLIC HEARING FOR JUNE 14, 2022

RECOMMENDATION
It is recommended that the City Council adopt a resolution to:

1. Preliminarily approve the Central Stockton Lighting Maintenance District Annual Engineer's Report for the Fiscal Year 2022-23.

2. Preliminarily approve the proposed Fiscal Year 2022-23 budget.

3. Set a public hearing for June 14, 2022.

4. Authorize the City Clerk to publish notice of the public hearing.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

Summary
The Central Stockton Lighting Maintenance District (District) levies assessments to fund maintenance of specialty streetlights in the Oxford Manor area (Attachment A). The Landscaping and Lighting Act of 1972 (Act), under which this District was formed, requires annual preliminary approval of the District budget (Attachment B) and the Annual Engineer’s Report, and requires an annual public hearing for final consideration of the budget and Annual Engineer’s Report. The Engineer's Report is on file with the City Clerk, and is available for online viewing at:
<http://www.stocktonca.gov/files/2022-23_Central_Stockton_Lighting_Engineers_Report.pdf> The assessment formula provides for an annual escalator to the maximum allowable assessment and for adjusting the actual assessment. It is recommended that the FY 2022-23 maximum assessment be increased per the formula. It is further recommended that the actual FY 2022-23 assessment increase by 7.12 percent over the FY 2021-22 assessment to adjust for inflation. This recommendation is a result of a comprehensive review and evaluation of current maintenance expenditures, long-term capital needs, and available reserves.

The recommended resolution preliminarily approves the District's Annual Engineer's Report and the FY 2022-23 budget, sets a public hearing for June 14, 2022, for the final approval of the FY 2022-23 budget and the Annual Engineer's Report, and authorizes the City Clerk to publish notice of the public hearing. The proposed assessment rate for FY 2022-23 has been increased from the rate for the current year.

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File #: 22-0322, Version: 1

DISCUSSION
Background
The City operates and maintains approximately 19,000 streetlights. In most areas of the City, the cost of operating and maintaining streetlights is funded from the Measure K Fund. However, in the area of central Stockton, a special street lighting District was formed to provide enhanced lighting.

The enhanced lighting consists of more lights per block than a standard design would require and more expensive, non-standard poles and fixtures.

The District was formed in 2011 after achieving a passing vote in a voting process established by Proposition 218. This process requires all benefiting property owners to be given the opportunity to vote on the establishment of a maintenance assessment district. For an assessment district to be established, a majority of the votes cast must be in favor. The District consists of 278 non-City standard streetlights in the Oxford Manor area (Attachment A) and allows for assessments to be collected for the special benefit received as a result of the non-standard street lighting. The general benefit portion is included in the Public Works Operating budget.

The District sets annual assessments collected by the County with annual property taxes on each taxable parcel contained within the District. These annual assessments provide funding for operation, electricity, maintenance, and other administrative costs associated with the specialty lighting system, including preparing an Annual Engineer's Report and assessment roll. The Annual Engineer's Report contains the District's budget. The budget details the maintenance and administrative costs for the Oxford Manor zone.

The total estimated revenue required for FY 2021-22 operation and administration costs was $56,276. The general benefit was determined to be $35,204.22. The remaining $21,071.78 was determined to be a special benefit and was funded by an assessment levied proportionately to the properties within the District and an appropriation from the reserve.

The special benefit received by each parcel is directly proportional to the Linear Front Footage (LFF) of each parcel fronting the enhanced lighting corridor or street. Therefore, the assessment per parcel was determined by first defining a "Unit Assessment Rate" for the Oxford Manor zone. This assessment rate was calculated by dividing the total special benefit cost in the zone by the total LFF of the zone. This Unit Assessment Rate (dollars per LFF) was then multiplied by each parcel's LFF to determine the special benefit assessment for each parcel. The actual FY 2021-22 LFF assessment rate was $0.287868. The maximum FY 2021-22 LFF assessment rate was $0.574687.

The District assessment was approved with an annual escalator. The escalator is the greater of three percent or the increase in the San Francisco-Oakland-Hayward All Urban Consumers Price Index (CPI). The escalator allows the assessment, when necessary, to keep pace with inflation without having to go through the time and expense to ballot the property owners. The maximum allowable assessment annually adjusts by the CPI, while the actual assessment needed to cover a zone's expenses is determined based on the estimated expenses for the fiscal year. The annual increase in calendar year 2021 of the San Francisco-Oakland-Hayward All Urban CPI was 7.12 percent. Therefore, the maximum escalator that can be applied to the maximum allowable assessment for FY 2022-23 is 7.12 percent. The maximum allowable assessment has been increased by the maximum allowable escalator each year since the District was formed.

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File #: 22-0322, Version: 1
Present Situation
A summary of the proposed FY 2022-23 budget for the District (Attachment B) is contained within the Annual Engineer's Report, which is on file with the City Clerk. The budgeted expenditures include energy use, bulb replacements, administration, replacement reserves, general maintenance, repainting, knockdowns, and contingency. Funding for expenditures is from assessments levied on the properties within the District and Public Works Operating budget.

The District was established with the expectation that long-term refurbishment and gradual replacement of equipment would be accomplished utilizing a combination of operating and reserve funds. The reserve was reviewed and determined to be adequate. The current assessment rate is recommended to be increased the allowed 7.12 percent. This recommendation is a result of the anticipated increases in utility costs, the costs to replace potential pole knockdowns due to vehicle collisions, and rapid inflation.

The total proposed FY 2022-23 cost of the Oxford Manor lighting is $56,276, which is an increase of $3,737.38 from FY 2021-22. The increase is attributable to anticipated increases in utility costs and costs to replace potential pole knockdowns due to vehicle collisions, as well as the 2021 CPI increase of 7.12 percent. Since the reserve is fully funded and in order to keep the assessment within 7.12 percent of the FY 2021-22 assessment rate, an appropriation from the reserve of $4,148.02 is proposed. The actual FY 2022-23 assessment rate is proposed to be $0.3080865 per LFF. The maximum assessment rate is recommended to be increased the allowed 7.12 percent to $0.615606 per LFF.

At the end of each fiscal year, any unexpended funds are returned to the District's reserve, which can be used to fund major repairs, such as wire and/or conduit replacement, foundation replacements, or other major repair or improvement.

The recommended resolution will:

1. Preliminarily approve the District's Annual Engineer's Report for FY 2022-23.

2. Preliminarily approve the proposed FY 2022-23 budget.

3. Set a public hearing for June 14, 2022.

4. Authorize the City Clerk to publish notice of the public hearing.

Notice of the public hearing is required to be published a minimum of 10 days prior to the public hearing. The required notice will be published in The Record on or before June 4, 2022.

FINANCIAL SUMMARY
Total Proposed FY 2022-23 Assessments $16,923.76
Total Proposed FY 2022-23 Appropriation from Reserves $ 4,148.02 TOTAL PROPOSED FY 2022-23 SPECIAL BENEFIT BUDGET $21,071.78 (FUND 270-001)
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File #: 22-0322, Version: 1
Assessments are collected to fund the special benefit costs received by the properties in the District and held in a separate fund (Fund 270-001) for this purpose. Funds for the general benefit costs will be presented to Council for consideration during the normal budget process for the FY 2022-23 and are estimated to be $35,204.22.

There is no impact to the City's General Fund or any other unrestricted fund as a result of taking the recommended actions.

Attachment A - Map of Central Stockton Lighting Maintenance Assessment District (Zone 4, Oxford Manor)
Attachment B - Proposed FY 2022-23 Budget
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ATTACHMENT A
ATTACHMENT A 200
Dept/Division 071-6803
Activity.ElemObjOXFORD
MANOR

OPERATION AND MAINTENANCE COSTS OXFORD MANOR LIGHTING
Painting (278 Fixtures @ $300/fixture once every 10 years) 540.20-25 $0.00 540.20-25 $14,354.08
540.20-25 $1,259.72
Cost of Energy
Wattage Voltage Number of
Lights
Cost/YR Cost/YR
FY 21-22
Total Energy
100 W 120 274 $109.08 $101.84 540.20-11 $29,887.92
150 W 120 2 $159.90 $149.28 540.20-11 $319.80
200 W 240 2 $215.82 $201.48 540.20-11 $431.64
Total Energy 540.20-11 $30,639.36
ESTIMATED OPERATION AND MAINTENANCE COSTS $46,253.16

DISTRICT ADMINISTRATION COSTS
Engineering Services 540.20-61 $2,678.00
City Administration 540.10- $1,419.34
Publicity/Advertising/Publication/Legal Notice 540.20-52 $482.04 Processing Fees/County Administration 540.20-57 $327.46 TOTAL ESTIMATED DISTRICT ADMIN. EXPENSES $4,906.84
Subtotal (Est. O&M Costs + Est. Admin. Costs) $51,160.00 Contingency; ±10% 540.40-98 $5,116.00
TOTAL ESTIMATED COST OF OXFORD MANOR LIGHTING $56,276.00 .20-25 $12,688.36
.20-25 $771.26
Wattage Voltage Number of
Lights
Cost/YR Cost/YR
FY 21-22
Total Energy
100 W 120 170 $109.08 $101.84 .20-11 $18,543.60
Subtotal General Benefit Value $32,003.22
Contingency; ±10% $3,201.00

TOTAL ESTIMATED GENERAL BENEFIT VALUE
$35,204.22

ESTIMATED SPECIAL BENEFIT VALUE TO OXFORD MANOR
Difference between "Oxford Manor Lighting" and "General Benefit Value" $21,071.78

APPROPRIATION FROM RESERVE FOR
CONTINUING APPROPRIATIONS $4,148.02
2021-22 TOTAL AMOUNT TO BE ASSESSED
$16,923.76
Total Oxford Manor Assessable Linear Frontage Footage (LFF) 54,931.84 $0.308087
2022-2023 Proposed Potential per LFF Assessment $0.308087 $0.615606
GENERAL BENEFIT VALUE, Value determined on 170 lights if lights in the area were installed per City Standard
Central Stockton Lighting Maintenance Assessment District, Oxford Manor Area Budget
Fiscal Year 2022-2023
Knockdown Repair/Replacement; assumes 1 knockdown per year at $13,869 per knockdown
Bulb Replacement and General Maintenance (278 lights @ 5 year bulb life @ $21.90/bulb)
General Benefit of Knockdowns for Standard Fixtures (Assumes standard 30 foot galvanized pole; 1 knockdown per year, $12,260 per knockdown) General Benefit of bulb Replacements (Assume 170 lights at City Standard spacing @ 5 year bulb life @ $21.90/bulb)
General Benefit of Cost of Energy
(Total Est. Cost of Oxford Manor Lighting - Total Est. General Benefit - Approp. From Res.)
Proposed Actual 2021-22 LFF Unit Assessment Rate
(Total Amount To Be Assessed/Assessable LFF)
2022-2023 Max. Possible per LFF Assessment
ATTACHMENT B 201
Resolution No.

STOCKTON CITY COUNCIL

RESOLUTION OF INTENTION TO PRELIMINARILY APPROVE THE FISCAL YEAR 2022-23 CENTRAL STOCKTON LIGHTING MAINTENANCE DISTRICT ANNUAL

ENGINEER'S REPORT, PRELIMINARILY APPROVE THE PROPOSED FISCAL YEAR 2022-23 BUDGET, AND SET A PUBLIC HEARING FOR JUNE 14, 2022 On July 26, 2011, the City Council of the City of Stockton adopted Resolution No. 11-0209, which formed the Central Stockton Lighting Maintenance District (Zone 4, Oxford Manor), pursuant to the Landscaping and Lighting Act of 1972; and The Engineer of Work has made and filed with the City Clerk the Annual Engineer's Report (the Engineer's Report) for the district for Fiscal Year (FY) 2022-23 containing a full and detailed description of the improvements, the boundaries of the assessment district, the proposed budget for FY 2022-23, and the proposed assessments upon assessable lots and parcels of land within the assessment district necessary to fund maintenance of specialty streetlights in the Oxford Manor area; and The City Council has duly considered said Engineer's Report and the assessments proposed for the maintenance of the improvements, and finds that the Engineer's Report is sufficient and that neither the Engineer's Report, nor any part thereof, requires modification in any respect; now, therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:

1. The City Council finds that the Engineer's Report generally describes the existing and proposed improvements and any substantial changes proposed to be made to existing improvements and indicates the general location of the district and a full and detailed description of the improvements, the boundaries of the assessment district and the zones therein, and the proposed assessments upon assessable lots and parcels of land within the district. The Engineer's Report is on file and can be viewed at the office of the City Clerk.

2. The Engineer's Report for the maintenance of the improvements for FY 2022-23 is preliminarily approved and confirmed for the Central Stockton Lighting Maintenance District. All of the assessments are within the assessment formula or range of assessments previously approved for the assessment district at the time it was established.

3. The City Council intends to levy and collect the assessments set forth in the Annual Engineer's Report.
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4. Tuesday, June 14, 2022, at 5:30 p.m., or as soon thereafter as the matter can be heard, in the Council Chambers of City Hall, 425 North El Dorado Street, Stockton, California, is set as the date, time, and place when the City Council conducts a public hearing to consider the final approval of the Annual Engineer's Report and the levy and collection of assessments for FY 2022-23.

5. The City Clerk is authorized and directed to publish notice of this public hearing in a newspaper of local circulation, at least 10 days prior to the said hearing date, by publishing this Resolution as required by the Landscaping and Lighting Act of 1972 (Streets & Highways Code §§ 22552 and 22553).

6. The City Manager is hereby authorized to take whatever actions are necessary and appropriate to carry out the purpose and intent of this Resolution.

PASSED, APPROVED, and ADOPTED April 19, 2022 .

KEVIN J. LINCOLN II
Mayor of the City of Stockton
ATTEST:

ELIZA R. GARZA, CMC
City Clerk of the City of Stockton
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City of Stockton
Legislation Text
File #: 22-0366, Version: 1
PRELIMINARILY APPROVE THE FISCAL YEAR 2022-23 STOCKTON CONSOLIDATED LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 96-2 ANNUAL ENGINEER'S REPORT, PROPOSED FISCAL YEAR 2022-23 BUDGET, AND SET A PUBLIC HEARING FOR JUNE 14, 2022

RECOMMENDATION
It is recommended that the City Council adopt a resolution to:

1. Preliminarily approve the Stockton Consolidated Landscape Maintenance Assessment District No. 96-2 Annual Engineer's Report for the Fiscal Year 2022-23.

2. Preliminarily approve the proposed Fiscal Year 2022-23 budget.

3. Set a public hearing for June 14, 2022.

4. Authorize the City Clerk to publish notice of the public hearing.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

Summary
The Stockton Consolidated Landscape Maintenance Assessment District No. 96-2 (Consolidated Landscape District) levies assessments to fund maintenance of landscaping, parks, and related improvements in 27 zones across the City (Attachment A). The Landscaping and Lighting Act of 1972 (Act), under which this District was formed, requires annual preliminary approval of the Consolidated Landscape District budget and the Annual Engineer’s Report and requires an annual public hearing for final consideration of the budget and the Annual Engineer's Report. The Engineer's Report is on file with the City Clerk and is available for online viewing at:
<http://www.stocktonca.gov/files/2022-
23_Stockton_Consolidated_Landscape_Maintenance_Assessment_District_No-_96-2.pdf> The recommended resolution preliminarily approves the Consolidated Landscape District's Annual Engineer's Report and the Fiscal Year (FY) 2022-23 budget (Attachment B), sets a public hearing for the June 14, 2022, City Council meeting for the final approval of the FY 2022-23 budget and the Annual Engineer's Report, and authorizes the City Clerk to publish notice of the public hearing. All costs are funded by assessments levied on the properties in the zones of the Consolidated Landscape District (Attachment C). All funds generated from the assessments for each zone can only be used for specific work in that zone.

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The assessments for seven zones of the Consolidated Landscape District are fixed and cannot be increased without approval by a majority of the property owners. For FY 2022-23, it is required and recommended the actual assessment, which is at the maximum, remain the same as FY 2021-22 for the seven zones with fixed assessments.

The assessment formula for the remaining 20 zones where assessments are levied provides an annual escalator to the maximum allowable assessment and adjusts the actual assessment. It is recommended that the FY 2022-23 maximum assessment be increased per the formula. It is further recommended that the actual FY 2022-23 assessment increase by the same annual escalator over the FY 2021-22 assessment in all 20 zones. This recommendation is a result of a comprehensive review and evaluation of current maintenance expenditures, long-term capital needs, available reserves, and rapid inflation.

DISCUSSION
Background
On February 26, 1996, Council adopted Resolution No. 96-0084 that consolidated the eight Landscape Maintenance Districts that existed at that time into a single Consolidated Landscape District. The City used the provisions of the Act to establish the original individual districts and the Consolidated Landscape District. The Act contains provisions for the City to form an assessment district, or annex territory to an existing district, for the maintenance and operation of improvements that impart a special benefit to an area. Though the title of the Act references landscaping and lighting, a district can be formed to maintain a variety of improvements. These improvements include but are not limited to landscaping, fountains, ornamental structures, public lighting (such as streetlights and traffic signals), walls, irrigation, parks, and park equipment. The Consolidated Landscape District provides for the maintenance of these types of improvements in certain subdivisions throughout the City.

The Consolidated Landscape District sets annual assessments, collected by the County with annual property taxes, on each taxable parcel contained within the Consolidated Landscape District. These annual assessments provide funding for maintenance of the improvements, parks, inspection, repair and replacement of improvements, and other associated administrative costs, including preparing an Annual Engineer's Report and assessment roll. The Annual Engineer's Report contains the Consolidated Landscape District's budget. The budget details the maintenance and administrative costs for all affected zones. The property owners are responsible to fund only those improvements within their zone.

The assessments are apportioned in a manner to distribute the amounts among all assessable parcels in proportion to the special benefit conferred on each parcel. Each year all properties are evaluated to determine if they meet the criteria to be assessed. A dwelling unit equivalent factor (dueF) is assigned to each parcel if they are to be assessed. The dueF is based on the parcel's use.

A single-family residential lot is equivalent to one dueF. The dueF for other classifications of properties, such as multi-family or commercial, is determined by the Allocation of Costs and Method of Assessment Spread contained in the Annual Engineer's Report.

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There are 34 zones in the Consolidated Landscape District. During the FY 2021-22, no new zones were formed, and no new territory was annexed to any of the existing zones. Assessments are levied in 27 zones (Attachment A). Assessments are not levied in the remaining seven zones as there are no improvements to maintain.

Of the 27 zones where assessments are levied, seven of the zones (A-1 Weber/Sperry, A-2 Morada West, B-1 Long Park, B-2 Weston Ranch, B-3 Weston Park, C-1 Spanos East, and D-1 Bridgeport Trails) do not have a provision for an annual increase to the assessment. The assessment in these districts is at the same level as when the zones were originally formed in the early 1990s. Any increase in the annual assessment would have to be approved by a majority of the affected property owners. Consequently, not all of the current assessments collected are used for services. A portion of the current assessment collected is reserved to be able to afford future cost increases resulting from inflation.

Assessments in the remaining 20 zones were approved with an annual escalator. The escalator is the greater of 3.0 percent or the increase in the San Francisco-Oakland-Hayward All Urban Consumers Price Index (CPI). The escalator allows the assessment, when necessary, to keep pace with inflation without having to go through the time and expense to ballot the property owners. The CPI annually adjusts the maximum allowable assessment. The actual assessment needed to cover a zone's expenses is determined based on the estimated expenses for the fiscal year. The annual increase in the calendar year 2021 of the San Francisco-Oakland-Hayward All Urban CPI was greater than three percent at a rate of 7.12 percent. Therefore, the maximum escalator that can be applied to the maximum allowable assessment for FY 2022-23 is 7.12 percent.

Present Situation
Attachment B is a summary of the proposed FY 2022-23 budget for the Consolidated Landscape District. It includes the proposed per dueF/single-family dwelling assessment for each zone where an assessment is proposed to be levied. The budgeted expenditures include contracted maintenance, utilities, administration, repair and replacement of plant material and infrastructure, allocation to the replacement reserve, and a contingency. The budgeted revenues are from assessments of the property owners. For the zones that have a provision for an annual escalator, it is proposed that the maximum allowable assessment and the actual assessment be increased by 7.12 percent.

The overall budget for FY 2022-23 is based on current expenditure projections and is approximately $5.463 million. This increase of approximately $400,000 from the FY 2021-22 budget is primarily attributable to an increase of several hundred single-family dwelling units from new home construction in the Westlake Villages development in northwest Stockton. The anticipated cost increases across all budget line items is due to rapid inflation.

For FY 2022-23, it is recommended the assessment remain the same for the seven zones with fixed assessments. For the 20 zones where the assessment formula provides for an escalator, it is recommended that the maximum assessment be increased per the formula from the previous fiscal year. It is further recommended that the actual FY 2022-23 assessment increase by the same 7.12 percent in the 20 zones that allow for an annual adjustment. This recommendation is a result of a comprehensive review and evaluation of current maintenance expenditures, long-term capital needs, the Reserve for Continuing Appropriations fund balances, and rapid inflation.

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The reserve funds have accumulated over a number of years to fund eventual replacement of improvements such as turf, trees, shrubs, irrigation system components, masonry block and pre-cast concrete back-up walls, and park improvements such as park play equipment, picnic structures, and bathroom buildings when those improvements reach the end of their service life. In zones where street lighting is an improvement whose maintenance is funded, the annual assessment is set at a rate to fund re-lamping and knock-down repairs/replacement as needed.

The comprehensive review and evaluation were completed by staff, following the completion of a capital needs analysis by Siegfried Engineering, Inc. This combined effort analyzed current maintenance tasks, long-term capital replacement needs, and reserve fund balance for each zone.

The analysis identified additional maintenance/service tasks that should be performed, quantified service life, and replacement estimates for the various improvements eligible to be funded by the Consolidated Landscape District. It is recommended the reserve amount be set aside each year. The recommended reserve set aside is based on the current amount that is in reserve, the appropriate reserve balance for each zone (this number changes as the zone ages), and the recommended adjustment to each zone's assessment to reach those levels (Attachment C).

Zones with Fixed Assessments
Zones A-1, A-2, B-1, B-2, B-3, C-1, and D-1 do not have a provision for an annual increase to the maximum allowable assessment. Any increase in the annual assessment in these zones would have to be approved by a majority of the affected property owners. In these seven zones, there is a request for an appropriation from the reserve to balance each zone's budget. Each zone's budget anticipates contracted costs such as routine scheduled maintenance service and utilities and includes eventual but unscheduled expenditures such as wall repairs. If the eventual but unscheduled expenditure were not budgeted, a mid-year appropriation requiring City Council action would have to be processed. To avoid a mid-year appropriation, funds for this type of eventual but unscheduled expenditure are budgeted. If the funds are not used, they are returned to the zone at the end of the fiscal year and are available for the next year. An appropriation from the reserve is the only way to balance the budget and efficiently provide for these types of eventual but unscheduled expenditures. Ultimately, given increases in costs in future years, the reserves in each of the seven zones will be depleted. The zones will become unable to fund maintenance at the level currently provided. Current projections are that the reserves in Zones B-1, B-2, B-3, and D-1 will be adequate to continue the current service levels for the next five years.

Reserves in Zones A-1, A-2, and C-1 are insufficient to continue appropriating funds at prior-year levels without the zones falling into insolvency within the next two years. It is recommended that these three zones cease funding wall repairs. All walls are a development requirement and are constructed on private property. Stockton Municipal Code Section 8.36.040.D obligates the property owner to repair any wall constructed as a condition of development.

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The following actions are further recommended:
· Zone A-1 - Reduce the frequency of landscape maintenance services and irrigation. Water for irrigating the East Bay Municipal Utilities District property between Lorraine Avenue and West Lane is approximately 22 percent of the total proposed Zone A-1 Budget. · Zone C-1 -A reduction in maintenance services is necessary without alternative funding. When Zone C-1 was originally formed, the budget was set based on maintaining only the street landscaping installed with the development. Baxter Park's maintenance cost was added to Zone C-1 in 1997 without an increase in the existing assessment. Annually increasing park maintenance costs are taking a larger percentage of the budget and requiring an everincreasing appropriation from the reserve. If appropriations continue at the previous year's magnitude, Zone C-1 will be insolvent in three years.

The table below shows the FY 2021-22 actual assessment, the recommended FY 2022-23 actual assessment, and what the per dueF assessment would be for budgeted expenditures. The 'Cost per dueF for Budgeted Expenditures' does not include an amount to capitalize a replacement reserve or fund replacement of larger expense items such as extensive landscape rehabilitation or booster pump replacement.

Zone FY 2021-22 FY 2022-23 Cost per dueF for
Actual (Fixed) Actual (Fixed) Budgeted Expenditures
A-1 $46.90 $46.90 $86.84
A-2 $79.88 $79.88 $84.58
B-1 $84.00 $84.00 $143.80
B-2 $117.82 $117.82 $211.01
B-3 $24.00 $24.00 $25.55
C-1 $119.24 $119.24 $141.35
D-1 $85.00 $85.00 $162.45
Zones with an Annual Escalator
It is recommended that the actual FY 2022-23 assessment increase by the same 7.12 percent in the 20 zones that allow for an annual adjustment. This recommendation is a result of a comprehensive review and evaluation of current maintenance expenditures, long-term capital needs, the Reserve for Continuing Appropriations fund balances, and rapid inflation. The recommended budget includes an appropriation from the reserves to fully fund each zone's operating budget. The table below shows the FY 2021-22 actual assessment, the recommended FY 2022-23 actual assessment, and the FY 2022-23 maximum assessment. The percentage increase is not a uniform 7.12 percent due to rounding and truncating required to obtain an assessment divisible by two.

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Zone FY 2021-22 FY 2022-23 Dollar Percentage FY 2022-23 Actual Actual Difference Difference Maximum
A-3 $253.00 $271.00 $18.00 7.11% $302.54
A-4 $171.40 $183.60 $12.20 7.12% $295.67
A-5 $550.00 $589.16 $39.16 7.12% $1,640.40
A-6 $293.80 $314.72 $20.92 7.12% $705.13
A-7 $99.80 $106.90 $7.10 7.12% $862.99
A-10 $154.50 $165.50 $11.00 7.12% $460.19
B-4 $97.00 $103.88 $6.88 7.09% $109.20
B-5 $75.60 $80.94 $5.34 7.06% $206.96
C-2 $250.00 $260.92 $10.92 4.37% $276.01
C-3 $142.00 $152.10 $10.10 7.11% $237.68
C-4 $78.40 $83.98 $5.58 7.12% $314.70
C-6 $92.00 $98.52 $6.52 7.09% $219.01
C-7/7A $334.20 $358.00 $23.80 7.12% $514.49
D-3 $215.00 $230.04 $15.04 7.00% $287.48
D-4 $114.80 $122.96 $8.16 7.11% $1,369.45
D-6 $11.78 $12.60 $0.82 6.96% $559.46
E-1 $197.20 $211.22 $14.02 7.11% $280.96
E-3 $375.00 $401.68 $26.68 7.11% $938.61
E-4 $11.60 $12.40 $0.80 6.90% $333.26
E-5 $120.00 $128.52 $8.52 7.10% $578.27
The FY 2022-23 Annual Engineer's Report for the Consolidated Landscape District, which contains the budget, assessment amounts, and a description of improvements eligible to be maintained, is on file with the City Clerk. The assessments fund maintenance of over four million square feet of street landscaping, 68 acres of open space, 42 miles of back-up walls, 10.5 miles of bicycle/pedestrian paths, and 12 parks totaling over 114 acres. A brief summary of the improvements eligible to be maintained by each zone and the proposed actual assessment and proposed maximum assessment per dueF for each zone is contained in Attachment C.

Financial Health of Zones
Anticipate later this year for staff to present a workplan to address zone shortfalls with deliberate rate escalators to gain relief within the next five years. As noted previously, several zones, either with fixed assessments or annual escalators, are on track for becoming insolvent. In some cases, special benefits are no longer being provided, and fund reserves have sustained their respective operation.

To implement this future workplan, the City will need to seek approval through the constitutional mandates of the Proposition 218 election process.

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File #: 22-0366, Version: 1
Recommended Resolution
The recommended resolution will:

1. Preliminarily approve the Consolidated Landscape District's Annual Engineer's Report for FY 2022-23.

2. Preliminarily approve the proposed FY 2022-23 budget.

3. Set a public hearing for June 14, 2022.

4. Authorize the City Clerk to publish notice of the public hearing.

Notice of the public hearing is required to be published a minimum of 10 days prior to the public hearing. The required notice will be published in The Record on or before June 14, 2022.

FINANCIAL SUMMARY
Total Proposed FY 2022-23 Assessments $4,028,634
Total Proposed FY 2022-23 Appropriation from Reserves $1,434,741 TOTAL PROPOSED FY 2022-23 BUDGET $5,463,375
TOTAL CURRENT FY 2021-22 BUDGET $5,063,696
INCREASE/(DECREASE) $399,679
The requested appropriation from the reserves will leave an estimated $8,433,501.24 in total reserve funds available for future programming. The reserve analysis recommends that there should be a total of $20,049,350.69 in reserve. Additional details for all zones are included in Attachment C.

The cost shortfall for Baxter Park of $22,500 may be budgeted in the Parks Operating fund through the annual budgeting process; otherwise, maintenance services at Baxter Park may be reduced accordingly. Otherwise, the City makes no financial contribution to the Consolidated Landscape District. All fees, costs, and expenses, including staff costs, are paid from the proceeds of the annual assessments to be levied.

Attachment A - Vicinity Map
Attachment B - Proposed FY 2022-23 Budget
Attachment C - Summary of Zones
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STOCKTON CONSOLIDATED LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 96-2
ATTACHMENT A 211
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