Susanville City Council
March 1, 2023

ACKNOWLEDGMENT
State of California
County of Lassen
on March 4, 2009 before me, Sherry L. Lindsey
(insert name and title of the officer)
personally appeared Kurt Bonham
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
.. ..,~.,..·-··-· ...... , :-.,..•----•--• -ui•r.,.,:J,,• @ SHERRY L. LINDSEY Cc,mmlsslon # 1749700
j Notary Public - Callfornla I J Lassen County -
•••••• 'o/~·.exr:s:!'!:°U .E
(Seal)
256

ANNUAL CERTIFICATION OF ARMY MATERIEL STATUS
ADPO S-1, December 2019
SECTION I – ORGANIZATION INFORMATION

1. Organization Name: 2. City: 3. State:

SECTION II – EQUIPMENT INFORMATION
In accordance with the Conditional Deed of Gift for:

1. ________________________________________________________________________________________________ 2. _______________________________ Equipment Type Serial Number
Under the terms of Public Law 10 USC §2572, I certify that the aforementioned equipment:
(Check Only One)
is still required, displayed and maintained in a clean and safe condition, so its appearance reflects favorably on the military.
is in poor condition. Restoration to upgrade the appearance of the item will begin ____________________ and is expected to be completed _______________________. no longer required. Please send disposition instructions.

A CURRENT COLOR PICTURE is required. Include and submit no later than agreed upon annual date.

SECTION III – REMARKS
Remarks:________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ SECTION IV – ACKNOWLEDGEMENT
I hereby certify that to the best of my knowledge and belief that all statements above are true, correct, complete and made in good faith. I understand and acknowledge that concealing material fact and/or making a false statement is a violation of Title 18 USC§1001 and may result in the cancellation of the Conditional Deed for any US Army property on loan to my organization and is punishable by fine or imprisonment.

1. Signature of Highest Ranking Official: 2. Date Signed:

3. Printed Name of Person Signing (First, Middle Initial, Last):

4. Organization Telephone Number: 5. Organization Email Address:

SECTION V – NOTARY ENDORCEMENT

1. Official Notary Signature: 2. Notary Seal/Stamp:

Mail to: US Army Tank-Automotive and Armaments Command, ATTN: AMTA-LCL-IFD, M/S 419D, 6501 East 11 Mile Road, Detroit Arsenal, MI 48397-5000
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AGENDA ITEM NO. 7.A
Public Hearing
Submitted By: Cody Loflin, Building & Planning Division Action Date: March 1, 2023
SUBJECT: Consider Resolution No. 23-6103, upholding the Susanville Planning Commission decision to assess civil assessment penalties in the amount of $10,000 against the property located at 1705 Main Street, Knights' Inn Motel, for violations of a nuisance abatement order.

PRESENTED BY: Cody Loflin, Code Enforcement Officer
SUMMARY:

The original structure that currently occupies 1705 Main Street with the intended purpose of being operated as a motel was constructed in 1964. Over the decades the current location of the Knights’ Inn Motel has seen several additions and changes to the attached restaurant over time. At present, the development consists of a 40-room motel with 1-manager’s quarter, lobby/front office reception, restaurant built over filled-in pool, and two on-site accessory (storage) buildings occupying the larger parcel, 105-154-002-000. The second parcel is completely paved and acts as parking lot for the motel and restaurant.

Mr. Kim has verbally identified that he has owned the Knights’ Inn Motel for approximately 15 years. A ParcelQuest search does show a transfer that occurred in December 2013, but personal knowledge does validate Mr. Kim’s assertion to an earlier timeframe within the years 2007-2009. During this transitional period, the intended use of the property shifted form the standard transient occupancy consistent with a motel patron to a longer term, more permanent living arrangements. The long-term occupancy rooms initially were located in the rear of the property on the North end. With the passage of time, this long-term residency grew to encompass the entire property.

On January 11, 2011, a commercial structure fire was reported at the Teriyaki House, the establishment that was currently occupying the restaurant of the Knights’ Inn Motel. The cause of the fire was discovered to have been an inadequately maintained and cleaned stove hood. The fire forced the restaurant to shutter its doors as the

SUSANVILLE CITY COUNCIL AGENDA ITEM
258
building suffered damage related to the fire. The restaurant would sit for many years before new signs were installed. This restaurant did not reopen as unpermitted construction that did not pass inspection halted the new restaurant. Since then, the building has remained vacant and all unpermitted work, to the knowledge of the city, has not been corrected, permitted or inspected.

On December 17, 2021, the Knights’ Inn Motel suffered another commercial structure fire. The fire was confined to the front lobby/reception area. This fire also damaged the Manager Quarter’s rendering those quarters uninhabitable. To this day, the lobby remains in the condition it was in after the fire was put out. No work has been attempted and no building permits have been issued.

On December 21, 2021, a motor vehicle accident occurred at the Knights’ Inn Motel as a vehicle struck the building impacting Room 119. The vehicle impact damaged the exterior wall and rendered the door inoperable. The resident of this room was not accommodated, until the Building and Planning Department became aware of this incident in March 2022. Upon becoming aware, this room was promptly “Red Tagged” and the resident was accommodated at that time.

On March 11, 2022, after multiple referrals from the Susanville Police Department, a case file was opened to investigate the Knights’ Inn Motel. The Susanville Police Department had several officers voice their concerns over their safety due to the haphazard condition of the motel, particularly the upstairs units. The main concern was the condition of the stairs leading up to the second floor. A tripping and fall hazard were the main concern. Numerous tiles were missing, broken, and otherwise damaged. The materials used were
inconsistent with the use in an outdoor environment and were inconsistent in shape, size, and width. Officers felt their safety was a risk because of the stairs.

A preliminary site inspection was conducted on this date. Multiple vehicles in various stages of inoperability. Trash scattered and loose in several locations on the property. These locations were the western stairwell, the southern stairwell, northern stairwell, between the rear fence and motel rooms, and between two inoperable vans. Several of the rooms in the northern portion of the building had their doors forced open. These rooms were filled with copious amounts of personal 259
affects, trash and other household furnishings. The staircases were examined, and all defects were noted. The second story deck was slanted, most predominantly the bank of rooms at the southern end of the property.

On June 3, 2022, a Notice of Violation was issued detailing many Property Maintenance violations and calling for the abatement of these nuisances. The Code Enforcement team continued meeting and discussing further actions. On June 16, 2022, an inspection was conducted by Code Enforcement, Building Official and Assistant Fire Chief. It was at this point it was determined that in order to protect the first responders who would respond to the various emergency situations and including the residents living at the Knights’ Inn Motel, the building would be deemed to be a substandard building and all residents would be displaced. Arrangements were made with various resources and a 10-day Notice would be given to the residents.

On June 24, 2022, the Knights’ Inn Motel was officially placed on notice that the City intended to declare the Knights’ Inn Motel to be a substandard building and that a “Red Tag” would be issued on July 5, 2022. On the notice, various resources were provided to give each resident an opportunity to find assistance in locating alternative housing. Each room received this notice stapled to their doors.

Additional notices were posted at the restaurant, front lobby, side buildings and the back fence.

On July 5, 2022, the Red Tag notices were attached to each room and to the restaurant, lobby, and back fence to advise the motel was officially declared a substandard building. Mr. Kim was on-site and was advised of some clarifying information as he was told the City wanted to bulldoze the property. Mr. Kim was assured that he would be given an opportunity to rehabilitate the premises or if he chose to do so he could still sell the property.

On January 10, 2023, the Susanville Planning Commission considered several violations of the nuisance abatement order issued against Mr. Kim. The violations included instances of work being performed without a building or demolition permit. Additionally, Mr.

Kim did not provide the Planning Commission with the required updates for the property or receive an engineer’s report to the viability of the structure. The Susanville Planning Commission approved the issuance of civil assessment penalties in the amount of $10,000.00.

A written appeal was received from Mr. Kim on February 1, 2023. 260
The appeal request was accepted with the appropriate deposit and was received in a timely manner.

APPEAL HEARING:

Susanville Municipal Code § 8.32.120 provides the protocol for the administrative nuisance abatement proceedings. In part the code states, “at the time and place stated in the notice of intention to abate public nuisance, the hearing board shall receive, hear and consider all relevant evidence, objections, protests and testimony of the responsible party, as well as that of other witnesses, city personnel and interested persons relative to the alleged public nuisance and to any proposed abatement measures. The hearing board shall only consider evidence that is relevant to whether the violation(s) occurred and whether the responsible party has caused or maintained the violation(s). Courtroom rules of evidence shall not apply. Relevant hearsay evidence and written reports may be admitted whether or not the speaker or author is present to testify if the hearing board determines that the evidence is reliable. Admission of evidence and the conduct of the hearing shall be controlled by the hearing board in accordance with the fundamentals of due process. The hearing board may limit the total length of the hearing to one hour, and shall allow the appellant at least as much time to present its case as is allowed the city. The hearing may be continued from time to time.” Susanville Municipal Code § 8.32.160 allows for the appeal to the Susanville City Council for decisions made by the Susanville Planning Commission. The appeal hearing shall be conducted in the same manner as the hearing board hearing as described in § 8.32.120 SMC.

FISCAL IMPACT: If approved, the assessment of civil assessment penalties to increase revenues collected for public nuisance abatement.

ACTION REQUESTED: Motion to approve Resolution No. 23-6103, upholding the Susanville Planning Commission decision to assess civil assessment penalties in the amount of $10,000 as ordered pursuant to Susanville Planning Commission Resolution No. 23-1125.

ATTACHMENTS:
1705 Main Street Nuisance Abatement Order.pdf
23-6103.pdf
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262
263
264
265
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1 RESOLUTION NO. 23-6103

A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SUSANVILLE

UPHOLDING THE SUSANVILLE PLANNING COMMISSION DECISION

TO APPROVE THE ASSESSMENT OF CIVIL PENALTIES FOR VIOLATIONS OF A NUISANCE ABATEMENT ORDER FOR 1705 MAIN STREET

WHEREAS, California Government Code Sections 36901, 38771, and 38773.5(a) authorizes the City of Susanville to enact ordinances declaring what constitutes a nuisance, the procedures for abating nuisance conditions, providing for the recovery of costs and attorney fees to abate the nuisance and providing for the collection of civil penalties; and WHEREAS, the Susanville City Council adopted Ordinance 17-1011 on June 7, 2017, that declares what constitutes a nuisance, and adopted Chapter 8.32 of the Susanville Municipal Code to outline the procedures for abating nuisance conditions and for the collection of civil penalties; and
WHEREAS, the buildings upon the lands of 1705 Main Street are in a declared dangerous state and therefore a public nuisance; and
WHEREAS, the Susanville Planning Commission, at a public meeting held during a special meeting of May 12, 2022, considered the written and verbal comments presented concerning the issuance of an abatement order and approved the issuance of a nuisance abatement order.

WHEREAS, the declared public nuisance remains upon the premises located at 1705 Main Street in violation of the nuisance abatement order for which the Susanville Planning Commission approved the assessment of civil penalties in the amount of $10,000.00 at a regular meeting held on January 10, 2023.

NOW, THEREFORE, BE IT RESOLVED that the City of Susanville City Council hereby upholds the City of Susanville Planning Commission’s decision for the assessment of civil penalties for violations of the nuisance abatement order based on the following findings of facts:

1. The condition of real property upon the parcels known as 1705 Main Street are in a condition that constitutes a public nuisance as outlined in Ordinance 17-1011.

2. Michelle Myung-Ok Kim is the owner of record for the property of 1705 Main Street.

3. The City of Susanville finds that a public nuisance exists upon the land and finds the property owners to be responsible for the abatement of the public nuisance.

4. Michelle Myung-Ok Kim did not adhere to the nuisance abatement order issued for 1705 Main Street.

BE IT FURTHER RESOLVED, that the City Council hereby upholds the Planning Commissions’ decision for the assessment of civil penalties upon the property located at 1705 Main Street as defined in Section 6 of the Nuisance Abatement Order and as follows:

1. The assessment of civil penalties shall be assessed in the amount of ten thousand dollars ($10,000.00).

2. The collection of the civil penalties shall be due on Monday April 10, 2023, by 4:30 p.m.

3. Pursuant to Section 7 of the Nuisance Abatement Order, any delinquent penalty may be subject to the recordation of a lien upon the real property at 1705 Main Street 267
2 APPROVED:

Quincy McCourt, Mayor
ATTEST: ______________________________
Heidi Whitlock, City Clerk
The foregoing Resolution No. 23-6103 was adopted at a regular meeting of the City Council of the City of Susanville, held on the 1st day of March 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:______________________________
Margaret Long, City Attorney
268
AGENDA ITEM NO. 9.A
Discussion Item
Submitted By: Dan Newton, Administrative Services
Action Date: March 1, 2023
SUBJECT: Discussion regarding Permanent Supportive Housing in Susanville PRESENTED BY: Dan Newton, City Administrator
SUMMARY: In addition to a long-standing need for affordable housing, one of the city's top priorities is addressing homelessness within our community.

A permanent supportive housing facility will help improve the situation.

Lassen County's efforts to plan for a permanent supportive housing project within Susanville have been identified as a significant component of the city's overall approach to addressing housing needs within the community.

At the February 15, 2023 city council meeting, members of the public expressed concerns regarding a location on N. Mesa Street that is under consideration for the development of a supportive housing project. The purpose of this item is to hear from the community and discuss the city's role in the project.

FISCAL IMPACT: None at this time.

ACTION REQUESTED: Direction to staff.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
269
AGENDA ITEM NO. 9.B
Action Item
Submitted By: Bob Godman, Public Works
Action Date: March 1, 2023
SUBJECT: Consider Resolution No. 23-6104, approving a fee waiver for the rental of Memorial Park and donation of Police and Public Works overtime for the annual Walk a Mile event.

PRESENTED BY: Bob Godman, Public Works Director
SUMMARY: Kendra Zaengle, Lassen Family Services, has contacted the city about the annual Walk a Mile event. The Walk a Mile event is to raise awareness and educate people on the prevalence of sexual assault and child abuse. This year, in addition to hosting the event at Memorial Park and Walking the traditional loop (N. Weatherlow to Main Street to Grand Avenue and North Street back to Memorial Park), Lassen Family Services would like to also have a 5k color run.

The run would follow a route through city streets and would need a police escort and signs from Public Works. Ms. Zaengle has asked that the city waive the fees for renting Memorial Park and donate the overtime needed for the event.

FISCAL IMPACT: Park waiver fees: $229.00
Police OT: $317.00
Public Works OT: $268.00
$814.00
ACTION REQUESTED: Motion to approve Resolution No.23-6104, approving a fee waiver for the rental of Memorial Park and donation of Police and Public Works overtime for the annual Walk a Mile event.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:

Request for Waived Fee & Road Closures.docx
23-6104.pdf
270
February 9, 2023
City of Susanville City Council
66 North Lassen Street
Susanville, CA 96130
Rental of Memorial Park Nonprofit Request for Waived Fee & Road Closures Susanville City Council:

Lassen Family Services, Inc. respectfully requests the rental fee be waived for use of the Memorial Park on April 22nd, 2023 and roads to be closed appropriately for the event. Our agency is hosting “Walk A Mile” to raise awareness and educate people on the prevalence of sexual assault and child abuse.

This year, we would like to expand our reach and turn this event into a 5K. The 5K route is on the next page of this document. The 5K run/walk would begin at Memorial Park, up North Street to N Roop St., down Willow St, up Parkdale Ave., down Chestnut St., turnaround before Ash St., back down Chestnut to Paul Bunyan, loop around Public Health, back down Paul Bunyan to Grand Ave., down Grand Ave., through Memorial, and back down North St. There would also be the option of a 1-mile walk beginning at Memorial Park up to N Weatherlow St., down Main St., up Grand Ave., up North St, and end back at Memorial Park.

We would also like the opportunity to turn this into a color run. If approved, color powder toss stations would be at Memorial Park, the turnaround at Chestnut Street, and Public Health.

Lassen Family Services, Inc. is committed to ending abuse in our community through Prevention, Healing, Advocacy, Safety, and Education, compassionate intervention, and effective partnerships with local community and social service agencies that will support and empower the participant’s journey to success.

We expect approximately 150 people for this event. Please contact me at 530-257-5459 with any questions regarding this request and thank you for your consideration.

Sincerely,
Kendra Zaengle
Executive Assistant
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RESOLUTION NO. 23-6104

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

APPROVING THE ANNUAL WALK A MILE IN THEIR SHOES EVENT SCHEDULED FOR SATURDAY, APRIL 22, 2023, SPONSORED BY LASSEN FAMILY SERVICES; AUTHORIZING A FEE WAIVER TO LASSEN FAMILY SERVICES IN THE AMOUNT OF $270

FOR THE USE OF MEMORIAL PARK AND DONATING OVERTIME FROM THE POLICE

DEPARTMENT AND PUBLIC WORKS DEPARTMENT TO SUPPORT THE EVENT WHEREAS, Lassen Family Services is sponsoring their annual Walk a Mile in Their Shoes event scheduled for April 22,2023; and
WHEREAS, the Walk a Mile in Their Shoes event is a benefit to the city of Susanville; and WHEREAS, Lassen Family Services has requested a fee waiver in the amount of $270 for the use of Memorial Park and the Community Center for April 7, 2018; and WHEREAS, Lassen Family Services has requested the city donate overtime from the Police Department and Public Works Department.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes:

1. That the annual Walk a Mile in Their Shoes event is approved and supported by the City of Susanville; and

2. That the fee of $229 for the use of Memorial Park, stage and power panel on April 22, 2023, is waived for Lassen Family Services; and

3. Authorizes overtime in the amount of $268.00 for the Police Department and $317.00 for the Public Works department.

APPROVED:________________________________
Quincy McCourt, Mayor

ATTEST:________________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 1st day of March 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:______________________________
Margaret Long, City Attorney
273
AGENDA ITEM NO. 9.C
Action Item
Submitted By: Chandra Jabbs, Administrative Services
Action Date: March 1, 2023
SUBJECT: Consider Resolution No. 23-6105, Amending the Fiscal Year 2022- 2023 City of Susanville Budget
PRESENTED BY: Chandra Jabbs, Finance Manager
SUMMARY: Each year the City adopts a budget that sets the appropriations for the coming fiscal year. Revenues are based on projections that are received from Lassen County and the State of California. Expenses are projected to fund critical operations, meeting with Department Heads and the City Council to establish the priorities for the upcoming year. The City again reviews the budget at mid-year and adjusts these projections based on more up-to date revenue allocations from the County and State, and any expense changes that were not predicted or occurred during the first six months.

This mid-year budget reflects current projections for some of our tax revenues as our contract with HdL helps provide us with more realtime information regarding our tax allocations. Additionally, we have included the report from the Sales Tax Oversight Board (STOB) for your review and consideration.

FISCAL IMPACT: General Fund expenditures budget of $8,915,341, all other funds budget $13,223,221 for a total City budget of $22,138,542.

ACTION REQUESTED: Motion to approve Resolution No. 23-6105, Amending the Fiscal Year 2022-2023 City of Susanville Budget

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:

22.23 Mid-year Exhibit A.pdf

22.23 Mid-year Budget Changes.pdf

22.23 STOB Mid-year Report.pdf
23-6105.pdf
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Revenue Expense Transfer In Transfer Out
1000 GENERAL FUND 7,571,86 $ 1,793,515 2 $ $ (1,469,530) $ 6,767,531 1002 GF­ECONOMIC DEVELOPMENT $ 2
1004 GF­PANCERA 10 $
1005 GF­RESERVE ACCOUNT $ 2,000
1006 POLICE FACILITIES & EQUIP FUND 50 $ $ ­
1007 FIRE FACILITIES & EQUIP FUND 500 $ 40,000 $
1008 ADMIN SVCS FACILITIES & EQUIP 20 $ $ ­
1009 PUBLIC SAFETY POLICE 134,600 $ 3,809,11 $ 3 $ (3,960,597) $ 286,084 1010 PUBLIC SAFETY FIRE 559,147 $ 2,150,827 $ $ (1,722,992) $ 131,312 1011 PW GENERAL FUND 444,36 $ 1,121,88 3 $ 6 $ (909,483) $ 169,960 2002 STATE COPS $ 221,875 173,377 $
2004 AMERICAN RESCUE PLAN ACT $ 133,62 1,795,356 $ 4
2005 ROAD MAINT AND REHAB SB­1 $ 263,470 409,096 $
2006 SNOW REMOVAL 41,65 $ 48,64 3 $ 6
2007 STREETS & HIGHWAYS $ 367,43 571,824 $ 3 $ (129,488) $ 349,879 2010 STREET MITIGATION 9,800 $
2011 POLICE MITIGATION 12,73 $ 1
2012 FIRE MITIGATION 12,43 $ 1
2013 PARK DEDICATION FUND 1,92 $ 8
2016 CDBG REVOLVING LOAN FUND 8 $ 2
2018 HOME REVOLVING FUND 95 $ 1 $ ­
2030 TRAFFIC SAFETY $ 10,026
2035 TRAFFIC SIGNALS FUND 500 $
2037 SKYLINE BICYCLE LANE 100 $
2042 FEMA 2019 AFG GRANT
2043 HCD LEAP GRANT $ 61,257 65,000 $
2046 2022 CDBG CV2/3 $ 50,000 50,000 $
2047 HCD SB2 GRANT $ 376,15 376,648 $ 6
2048 #N/A 139,600 $ 139,600 $
3010 SIERRA ROAD DOG PARK 177,95 $ 177,95 2 $ 2
3015 CITY HALL PARKING LOT PROJECT $ 500,000 500,000 $
4003 CITY HALL $ ­
4005 COMMUNITY POOL DEBT SERVICE 13,84 $ 8
7110 WATER SYSTEM 135,43 $ 1 $ (135,431)
7112 JOHNSTONVILLE WATER SYSTEM 100,66 $ 4 $ (100,664)
7114 WATER CAPITAL IMPROVEMENTS $ 2,179,067 2,478,669 $ 862,93 $ 1 7201 AIRPORT $ 41,26 17,578 $ 8
7202 AIRPORT CIP FUND 654,000 $ $ ­
7301 GEOTHERMAL UTILITY $ 234,32 129,010 $ 58,849 2 $
7401 NATURAL GAS $ 713,088 $ (15,000)
7530 GOLF COURSE 95,98 $ 39,66 4 $ 65,65 8 $ 2
7620 PW ADMIN & ENGINEERING FUND 4,730,42 $ 4,137,35 1 $ 6 $ (167,955) $ 970,107 7630 RISK MANAGEMENT FUND 340,450 $ 320,41 $ 45,685 1 $ 8402 LAFCO $ 1,365,68 14,235 $ 2 $ (1,369,433) $ 3,464
8404 AIR POLLUTION 610,86 $ 916,79 8 $ 2
8405 AIR POLLUTION­CARL MOYER 61,480 $ 90,23 $ 4
8406 REGIONAL WATER MANAGEMENT GROUP 289,04 $ 114,77 6 $ 269,119 3 $ 8407 AIR POLLUTION­ CCI REDUCTION 393,750 $ 480,585 $
$ 22,138,54 22,877,101 $ 2 $ (9,980,573) $ 9,980,573
Exhibit A City of Susanville Mid­year Budget 2022­2023
Grand Total
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2022-2023 MID-YEAR BUDGET SUMMARY
GENERAL FUND 1000General Fund Revenues Expenses
Beginning Budget
Resolution 22-6017 (Wildland Fire Truck) 40,000 Thornsteinson Fire truck Technical Services (Compulog) 5,760 Increase for 24 hour serviceTransfer to PD 276,036Increase Revenues 689,000 Measure P +$342K; Legacy +247K; VLF +$100K Ending Budget
Public Safety Police 1009 Revenues ExpensesBeginning Deficit Budget Beginning Deficit Budget Resolution 22-6078 (Walmart) 1,000 1,000PD Salary Negotiations 276,036 276,036 Negotiated increase Ending Budget
Public Safety Fire 1010 Revenues Expenses
Beginning Deficit Budget
Resolution 22-6073 (Walmart) 1,000 1,000
Ending Budget
Community Services GF Revenues ExpensesBeginning Deficit Budget Beginning Deficit Budget Resolution 22-6048 (Homelessness/River Cleanup) 30,000Resolution 22-6053 (Park Equipment Repair) 13,000Building Dept Revenues 105,000 Missed revenues Ending Budget
AMERICAN RESCUE PLAN 2004 Revenues ExpensesBeginning Budget INC BUD MINUTE ORDER (HUSA) 14,425Resolution 22-6079 (Essential Worker/Premium Pay 109,200See/Click/Fix 22-23 portion 9,999 Ending Budget
73,142
440,346
00000
62,000
1,795,3561,661,732
276
RMRA SB1 2005 Revenues Expenses
Beginning Budget
Ending Budget
Snow Removal Fund 2006 Revenues Expenses
Beginning Budget
Increase for higher snow amounts 7,500
Ending Budget
Streets Fund 2007 Revenues Expenses
Beginning Deficit Budget
Streets Supplies Increase 4,000OT Budget 12,000
Ending Budget
Fire Mitigation Fund 2012 Revenues Expenses
Beginning Budget
Ending Budget
Park Dedication Fund 2013 Revenues Expenses
Beginning Budget
Ending Budget
HCD LEAP Grant 2043 Revenues Expenses
Beginning Budget Beginning BudgetEnding Budget Ending Budget 508
-6,992
1,928
0 3,7433,7431,928
146,653146,653
12,43112,431
-16,000
277
OTS Step Grant 2045 Revenues Expenses
Beginning Budget
Resolution 22-6055 22-23 OTS grant 50,000 50,000
Ending Budget
CDBG 2046 Revenues Expenses
Beginning Budget
Resolution 22-6072 (LARP) 50,000 50,000
Ending Budget
Per Capital Grant 2048 Revenues Expenses
Beginning Budget
Resolution 22-6076 Per Capita Grant 177,952 177,952
Ending Budget
LATA GRANT 2049 Revenues Expenses
Beginning Budget
Resolution 23-6082 (LATA Grant) 500,000 500,000
Ending Budget
Water 711X Revenues Expenses
Beginning Budget
Resolution 22-6023 (Emergency Well #3) 100,000 100,000 $100,000 cash project ­ net zero effect to Exhibit A Resolution 22-6062 (SCADA) 10,000Increased water leaks 32,000 Supplies and OTAdd'l SCADA Project overruns 5,000Increased gasoline 11,000 Missed expense Ending Budget
GEOTHERMAL 7301 Revenues Expenses
Beginning Budget
Ending Budget
66,981
124,981
000
-9,336-9,336
000
492492
278
NATURAL GAS 7401 Revenues Expenses
Beginning Budget
Increase WriteOff Amount 23,709 Increased for catching up with write­offs after COVID hiatus Add Contraexpense for capital purchases -87,000 Needed for accounting purposes to keep DCR in check Ending Budget
Airport 720X Revenues Expenses
Beginning Deficit Budget
Resolution 22-5986 (Taxiway Cost Inc) 246,647Resolution 22-5998 (Helipad Lights) 8,060Hangar Insurance 1,576 Ending Budget
Golf Course 7530 Revenues Expenses
Beginning Budget
Resolution 23-6097 (Rough Mower) 21,000
Ending Budget
PW Admin 7620 Revenues Expenses
Beginning Deficit Budget
Ending Budget
RISK MANAGEMENT 7630 Revenues Expenses
Beginning Deficit Budget
Increase Hangar Insurance 1,576 1,576 Higher than projected cost Increase Liability Insurance 1,500 Drone/added vehiclesIncrease State Unemployment 4,000 Increased Unemployment costs Ending Budget
-300,424-300,424-852,613
-1,108,896
14,52214,522
-25,646
-272,378
-4,646
-209,087
279
280
281
282
RESOLUTION NO. 23-6105

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE AMENDING THE FISCAL YEAR 2022-2023

CITY OF SUSANVILLE BUDGET
WHEREAS, the City Council of the City of Susanville has formally adopted the budget process and policies for the City; and
WHEREAS, the City Council of the City of Susanville has set forth in these policies that the budget will be reviewed at Mid-year or more frequently; and WHEREAS, the City Council has received, reviewed, and approved the proposed FY 2022-2023 Mid-year.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby adopts the Fiscal Year 2022-2023 Mid-year budget as set forth in Exhibit A, attached hereto and made a part hereof.

APPROVED: ________________________
Quincy McCourt, Mayor
ATTEST: _________________________
Heidi Whitlock, City Clerk
The foregoing Resolution No. 23-6105 was adopted at a regular meeting of the City Council of the City of Susanville, held on the 1st day of March 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:______________________________
Margaret Long, City Attorney
283
AGENDA ITEM NO. 12.A
Action Item
Submitted By: Dan Newton, Administrative Services
Action Date: March 1, 2023
SUBJECT: Consider Resolution No. 23-6100, Authorizing Memorandum of Understanding between Susanville Indian Rancheria and the city of Susanville regarding a partnership on economic development.

PRESENTED BY: Dan Newton, City Administrator
SUMMARY: The Susanville Indian Rancheria and the city of Susanville are interested in working collaboratively on economic development efforts.

The attached Memorandum of Understanding describes the benefits of the proposed partnership to the region. When one agency provides opportunity for industrial growth, job creation, enhancing community amenities, better education, provision of public safety service, and other essential community services our community as a whole benefits.

FISCAL IMPACT: Estimated fiscal impact of $370,000 per year with city of Susanville paying half ($185,000) and Susanville Indian Rancheria paying half ($185,000).

ACTION REQUESTED: Motion to approve Resolution No. 23-6100, Authorizing Memorandum of Understanding between Susanville Indian Rancheria and the city of Susanville regarding a partnership on economic development.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
23-6100.pdf
MOU SIR & City Economic Development ver 2.docx
DRAFT Job Description - Economic Development Director.docx 210915 Adopted Dept Head Process.pdf
2021.2022 MANAGEMENT MOU SIGNED.pdf
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RESOLUTION NO. 23-6100

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

AUTHORIZING MAYOR TO EXECUTE MEMORANDUM OF UNDERSTANDING

BETWEEN THE SUSANVILLE INDIAN RANCHERIA (SIR) AND THE CITY

FOR PARTNERING ON ECONOMIC DEVELOPMENT
WHEREAS, The SIR is a sovereign nation located in Lassen County, operating many of its business, community services, and administrative operations adjacent to and within the political boundaries of the city; and
WHEREAS, the city is a political subdivision of the state of California, operating as general law municipal corporation established in 1900, operating its businesses, community services, and administrative operations within the ancestral homelands of the Washoe, Paiute, Maidu, and Pit River Tribes; and
WHEREAS, the SIR and city recognize that both entities are a part of the same community and that both entities compete for talent, business, and industry; and WHEREAS, the SIR and city recognize that improving the quality of life and economic prosperity for our citizens includes working together on items pertaining to the creation of quality jobs, business development, and community vitality; and WHEREAS, the SIR and city recognize that working together as partners increases the probability of success, providing many more opportunities for implementing economic development planning and project activities; and
WHEREAS, both SIR and city are desirous of creating a partnership on matters pertaining to economic development.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the city of Susanville hereby authorizes the Mayor to execute the Memorandum of Understanding between the Susanville Indian Rancheria and the city of Susanville for partnering on economic development.

APPROVED: _____________________________
Quincy McCourt, Mayor
ATTEST:

Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 1st day of March 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN: ______________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: ______________________________
Margaret Long, City Attorney
285

MEMORANDUM OF UNDERSTANDING
This MEMORANDUM OF UNDERSTANDING (MOU), made this ___ day of ________, 2023, by and between the Susanville Indian Rancheria (SIR) and the city of Susanville (CITY) hereinafter referred to collectively as PARTIES, is for the purpose of formalizing the desire of both SIR and CITY to partner on matters pertaining to economic development and describes the Agreement between PARTIES on such matters.

RECITALS:

WHEREAS, The SIR is a sovereign nation located in Lassen County, operating many of its business, community services, and administrative operations adjacent to and within the political boundaries of the CITY; and
WHEREAS, the CITY is a political subdivision of the state of California, operating as general law municipal corporation established in 1900, operating its businesses, community services, and administrative operations within the ancestral homelands of the Washoe, Paiute, Maidu, and Pit River Tribes; and
WHEREAS, the SIR and CITY recognize that both entities are a part of the same community and that both entities compete for talent, business, and industry; and WHEREAS, the SIR and CITY recognize that improving the quality of life and economic prosperity for our citizens, includes working together on items pertaining to the creation of quality jobs, business development, and community vitality; and WHEREAS, the SIR and CITY recognize that working together as partners increases the probability of success, providing many more opportunities for implementing economic development planning and project activities; and
WHEREAS, both SIR and CITY are desirous of creating a partnership on matters pertaining to economic development.

NOW, THEREFORE, the PARTIES hereby agree as follows:
(1) Economic Development Director staff position.
a. PARTIES agree to jointly share the cost of a staff position for the purpose of implementing economic development activities that include but are not limited to, an Economic Development Implementation Plan, coordinating with local, state, and federal entities, marketing the region within a variety of economic development impact areas, and coordinating and delivering projects. b. The Economic Development Director staff position will be employed by the CITY. c. The Economic Development Director staff position will be compensated at a rate that is set for City Department Heads in the existing Management Bargaining Unit MOU between the range of 168-172 commensurate with the incumbent’s 286
education and experience, PARTIES agree to each contribute 50% of salary not to exceed $133,000/year plus a payroll taxes and benefits not to exceed $76,000 per year ($209,000; $104,500 from each PARTY). The term of the position will be from the initial appointment through June 30, 2027.
d. PARTIES agree that City will adhere to its established hiring procedures for department heads. At least two SIR representatives will be invited to participate in the interview panel.
e. SIR agrees to reimburse CITY quarterly for 50% of actual expenses incurred by CITY for salaries and benefits for the Economic Development Director position.

CITY will invoice SIR within 30 days of the end of the Quarter. Quarters shall be Jan 1 - March 30, April 1-June 30, July 1-September 30, and October 1-December

31. SIR agrees to reimburse CITY within 30 days of invoice. (2) Consultant Services
a. PARTIES agree to jointly share the cost of consultant services for a total cost not to exceed $50,000 annually ($25,000 from each PARTY).
b. Prior to soliciting a consultant, PARTIES will meet and confer and mutually agree on the scope of services to be solicited.
c. Consultant services shall be procured by contract with consultants being competitively selected. City Administrator or designee shall coordinate with SIR Tribal Administrator to establish a screening committee to review proposals and make a recommendation to City Council for contract award. d. City shall pay the consultant and request reimbursement from SIR quarterly. e. SIR agrees to reimburse CITY quarterly for 50% of actual expenses incurred by CITY for consultant services. CITY will invoice SIR within 30 days of the end of the Quarter. Quarters shall be Jan 1 – March 30, April 1-June 30, July 1-September 30, and October 1-December 31. SIR agrees to reimburse CITY within 30 days of invoice.
(3) Part-time Administrative Staff Assistant position.
a. PARTIES agree to jointly share the cost of a part-time Administrative Staff Assistant position for a total cost not to exceed $35,000 annually ($17,500 from each PARTY)
b. The part-time administrative staff position will not be hired until after the Economic Development Director position. With the input of the Economic Development Director and SIR, the City Administrator will develop a job description for the part-time Administrative Staff Assistant. c. City Administrator will then request approval from City Council to fill the position.
d. SIR agrees to reimburse CITY quarterly for 50% of actual expenses incurred by CITY for part-time Administrative Staff Assistant in the City’s Economic Development Department. CITY will invoice SIR within 30 days of the end of the 287
Quarter. Quarters shall be Jan 1 – March 30, April 1-June 30, July 1-September 30, and October 1-December 31. SIR agrees to reimburse CITY within 30 days of invoice.
(4) Economic Development Committee:
a. The City Administrator shall establish a steering committee for economic development. The committee shall include SIR representatives and City Representatives. This committee shall routinely engage the collaborator manager on matters related to economic development.

Term: This agreement shall expire on June 30, 2027, unless extended upon mutual written agreement of both parties.

Susanville Indian Rancheria:

Arian Hart
Tribal Chairman
City of Susanville:

Quincy McCourt
Mayor
Attorney Margaret Long
City Attorney
Attest Attest:

Heidi Whitlock
City Clerk
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DRAFT
Management: Range 168-172
March 2023
New Position

ECONOMIC DEVELOPMENT DIRECTOR
JOB INFORMATION:

The Economic Development Director is classified as a Regular, full-time Employee as defined by the City of Susanville’s Employee Manual. The Economic Development Director is represented by the Management Bargaining Unit and is compensated at Range 168-172 of the Unit’s Salary Matrix.

JOB SUMMARY:

Under the direction of the City Administrator, the Economic Development Director is responsible for providing strategic leadership and direction in the role of collorator/manager advocating for economic development in the implementation of the city’s economic development program. Incumbent will work closely with the economic and business community, including the Susanville Indian Rancheria, other government agencies, non-profit organizations, academic and business institutions as well as private entrepreneurial and civic groups. The incumbent is responsible for negotiating with developers, land use attorneys, and financiers to facilitate and expedite economic development projects and real property land use, including lease agreements for the City of Susanville, often involving complex, highly specialized or difficult real property acquisition and lease maintenance issues. The incumbent will develop and market Susanville’s Economic Development Implementation Plan, serve in the role of collaborator/manager, coordinate marketing activities, assist in annexations, assist in the development of tax sharing agreements, and influence and train city staff in all matters pertaining to economic development. The incumbent will provide overall management of the Susanville’s Economic Development Implementation Plan and will be responsible for formulating recommendations as well as formulating the plan's objectives and work plan and conducting outreach with the business community.

The incumbent in working in the capacity of the Economic Development Director performs additional highly responsible administrative work assisting the City Administrator in planning, coordinating and directing the activities of the City of Susanville.

This is an "at will" position, and the incumbent serves at the discretion of the City Administrator. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and Values.

The incumbent in this position may be required to work unusual hours. Must be able to perform all of the duties of the essential functions of the job.

The incumbent in this position is required to file a Conflict of Interest statement upon assuming office, annually, and upon leaving office.
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DRAFT
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New Position
ESSENTIAL DUTIES AND RESPONSIBILITIES:

This description may not include all the duties listed below, nor do the examples cover all duties that may be performed.
 Key member of the Economic Development team and first point of contact to initiate new or expanding businesses with the City of Susanville;  Works closely with Susanville Indian Rancheria to identify and implement economic development partnerships and projects.
 Works closely with local businesses and develops potential business, and develops and implements strategies to assist with business growth and expansion;  Negotiate the terms and conditions of complex and highly technical agreements and real property transactions, involving land use entitlements and zoning between the City, property owners, businesses and other agencies;
 Manage and administer development agreements and all lease-related entitlements, construction, and financial components;
 Attend meetings of the City Council and SIR Tribal Business Council and other public meetings. Advise the City Administrator and Tribal Administrator and presents facts, information and recommendations to them;
 Provide management and staff support for the City Administrator including representing the City Administrator at community and professional meetings;  Develop and administer redevelopment area projects and commercial real estate development strategies and programs;
 Analyze leases, agreements, options, deeds and contracts, and makes recommendations to the City Administrator as to the formulation of policy and legislation requirements;  Using appropriate technological tools, develop and conduct economic studies, needs assessments and research analysis;
 Develop qualitative and quantitative measures to evaluate program/project financial status, customer satisfaction, contractor performance, and public relations;  Develop programs and resources for economic development;  Establish relations and supporting collaborative efforts with economic development stakeholders, local government agencies, regional economic development groups, and industry leaders to promote economic development activities that enhance, expand and support the region’s economic vitality; and
 May supervise administrative support staff, consultants, technical and professional employees as assigned.
 Perform other related duties as assigned.
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Management: Range 168-172
March 2023
New Position
QUALIFICATIONS:

Minimum qualifications:
 Possession of a valid Class C California driver's license is required at the time of appointment and for the duration of employment.

Preferred qualifications
Any education or experience equivalent to:
 Graduation from an accredited college or university with a Bachelor's degree in Public or Business Administration, Planning, Economics, Finance or a closely related field;  Five (5) years of extensive and progressively responsible experience in community development, economic development, redevelopment, planning, real property, or finance, preferably in the public sector;
 At least two (2) years of management experience working with senior Administrators on significant economic development projects.
 A Master's degree in Business or Public Administration, Economics, Finance, Planning or a closely related field is highly desirable.

Additional Experience or Ability to:

Possess thorough knowledge of:
 Principles and practices of economic development, project financing, real estate, land development and public policy;
 Negotiation techniques and strategies;
 Land Use proceedings and prevailing rental and lease charges;  City government, particularly the processes and departments involved with handling real property transactions;
 Financial techniques and procedures relating to real estate and business development, industrial development and land financing;
 Federal, State and local regulations dealing with economic development and redevelopment;
 Principles, practices, and methods as applied to General Plans, zoning, building codes, housing, finance, and federal grants administration;
 Principles and practices of effective leadership and management techniques, e.g. team building practices, problem solving and conflict resolution, project and workload planning and safety procedures and standards;
 Supervisory personnel practices and procedures; and
Public/Private sector approaches and techniques to stimulate and promote economic development activity;
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New Position
Ability to:
 Create a plan for the City's growth and productivity;  Effectively manage all redevelopment and economic development activities and functions;
 Generate and stimulate business activity;
 Negotiate difficult, highly technical and/or complicated transactions;  Draw conclusions and project consequences of decisions and recommendations;  Establish and maintain positive and effective relationships with City employees, including elected and senior officials and Administrators, business and community leaders, general public, contractors and other governmental representatives;  Work as team player and be willing to deliver excellent customer service to both internal and external City clients;
 Strong interpersonal skills and communicate effectively both orally and in writing to consistently represent facts and situations accurately, transmit information concisely and in an effective manner, and present a balanced picture of situations;  Prepare and present highly technical and complex written and oral reports to City Administrator, City Council, business community, residents and businesses, and City staff;
 Work effectively in time-sensitive situations and meet deadlines; coordinate multiple projects and complex tasks simultaneously;
 Remain current with contemporary land use concepts and processes; Be an active member of the executive management team and work effectively to achieve common goals;
 Understand the big picture and develop project from concept to completion; Identify policy issues and work with staff to develop options and recommend solutions;  Analyze economic, financial, sociological and legal information; Review and analyze important detailed and highly complex technical real property acquisition records and reports;
 Review development and redevelopment proposals for compliance; Understand the public service environment and to build trust with all of the key stakeholders;
 Exercise good judgment in structuring and organizing work and setting priorities, balancing the interests of clients and readily readjusting priorities to respond to customers;
 Act as spokesperson on real property matters;
PHYSICAL REQUIREMENTS:

Position requires prolonged sitting, standing, walking, reaching, twisting and turning, kneeling, bending, squatting, crouching and stooping in the performance of daily activities; grasping, repetitive hand movement and fine coordination in preparing reports and documents using a computer keyboard; near vision in reading correspondence and documents and viewing a computer screen throughout the day; 292
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New Position
work in a noisy environment with multiple distractions; operate a variety of office equipment such as a calculator, computer and typewriter. Acute hearing is required when providing telephone service and communicating in person; ability to lift, drag and push files, computer reports or other materials weighing up to thirty pounds.

WORK ENVIRONMENT:

This position is located predominately indoors, in an office setting, while performing the functions listed above. The position is frequently required to drive to other locations to perform site visits. 293
APPROVED BY CITY COUNCIL – SEPTEMBER 9, 2021
SUPERCEDES APRIL 7, 2021 VERSION
Version 210407

DEPARTMENT HEAD SELECTION PROCESS
I. Application Process
A. Per the City of Susanville Employee Manual, Section 116: Job Posting – “In general, notices of all regular full-time job openings will be posted on employee bulletin boards prior to publication to the public, although the City reserves its discretionary right to not post a particular opening.”

1. External Recruitment: Advertise job opening by posting City Council approved job announcement for a minimum of ten (10) days and flyer in the following (if applicable):
a. Employee Bulletin Board
b. Local News Paper
c. Professional Publications
d. Direct Mailers
e. Online Websites

2. Internal Recruitments: Advertise job opening by posting City Council approved job announcement on the employee bulletin board in accordance with section 116 of the Susanville Employee Manual “Job Posting”. Such positions will not be released to the public.

B. Applications Received at City Hall

1. Must be received prior to closing date and time;

2. Must include standard city application and any documents requested in job announcement, i.e. resume, cover letter, transcripts, certifications, etc.; and

3. Must be submitted to the City Clerk

4. Unless recruitment is for City Administrator, City Clerk to provide applications to the City Administrator, or City Administrator’s designee upon receipt.

II. Application Screening Process
A. Initial applicant screening: Applicants are screened for compliance with job announcement and minimum requirements by the City Administrator’s designee, or the City Clerk, if for City Administrator position. The initial screener notes if applicant does not meet the minimum qualifications and/or has not complied with the job announcement.

B. For City Administrator: City Council members screen all applications that meet minimum qualifications and are in compliance with job announcement to determine which candidates will receive an interview.

1. Council Members will independently and confidentially indicate yes or no as to whether or not they want to interview an applicant.

2. Applicants receiving three or more yes indications from Council Members will be interviewed.

3. In the event that more than 5 applicants receive three or more yes indications, those receiving 4 or more yes indications will be interviewed instead of those 294
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SUPERCEDES APRIL 7, 2021 VERSION
Version 210407
receiving 3 or more OR the council will re-evaluate the candidates choosing only their top 5 candidates in order to complete each panel in one day’s time.

C. For All Other Department Heads: The City Administratorshall screen all applications that meet minimum qualifications and are in compliance with job announcement to determine which candidates will receive an interview.

D. A Designee will prepare letters of regret for Applicants not chosen to move on to the interview process within five (5) business days of this determination.

III. Interviews
A. For City Administrator: If there are more than two candidates that meet minimum qualifications and are in compliance with job announcement, an ad hoc committee consisting of two Council Members and the City Administrator will convene to determine the composition of the interview panels. Once notified, interview panel members/organization have five working days to confirm their participation. After five working days, they forfeit their opportunity to participate in the process.

1. Two panels will be convened, a Community Panel and Professional Panel. a. Community Panel

1. May consist of community leaders, business professionals, union representatives, representatives from other agencies, and Human Resources representative.

2. Community Panel Members will be asked to submit three questions for consideration by ad hoc committee, ad hoc committee will determine the final list of questions to be asked during the community interview.
b. Professional Panel

1. May consist of experts in the field, Department Heads, and an HR representative.

2. Professional Panel Members will be asked to submit three questions for consideration by ad hoc committee, ad hoc committee will determine the final list of questions to be asked during professional interview.

2. Scoring
a. Candidates will be scored by the interview panelists using City standard scoring sheet as attached as Exhibit A. Scores will be averaged from the Community and Professional panels.

1. Community Panel will account for 40% of overall score.

2. Professional Panel will count for 60% of overall score.

3. The top two candidates and all qualified internal candidates, will be interviewed in closed session by the entire City Council. Based on negative results from the Professional and/or Community Panel interviews, the City Council may elect to 295
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not interview one or both of the top two candidates, or any of the internal candidates.

4. The City Council selects the City Administrator pursuant to majority vote.

B. For All Other Department Heads: If there are more than two candidates that meet minimum qualifications and are in compliance with job announcement. The City Administrator shall create an interview panel that may include other internal or external department heads, community members or subject matter experts. The panel shall interview the candidates and candidates will be scored by the interview panelists using City standard scoring sheet as attached as Exhibit A.

1. The top two candidates and all qualified internal candidates, will be interviewed in closed session by the entire City Council and the City Administrator. Based on negative results from the Professional and/or Community Panel interviews, the City Council may elect to not interview one or both of the top two candidates, or any of the internal candidates.

2. The City Council will make recommendations to the City Administrator regarding hiring of the Department Head, but pursuant Susanville Municipal Code 2.08.090, the City Administrator makes the final hiring decision.

IV. Successful Candidate will continue to the pre-employment process.

V. Unsuccessful Candidates may be placed in a hiring pool for up to one year in the event the position becomes vacant again.
_________________________________
Signature Date
9/16/2022
296

MEMORANDUM OF UNDERSTANDING

BETWEEN THE

CITY OF SUSANVILLE
AND

THE MANAGEMENT UNIT
July 1, 2021 through and including July 1, 2022

DUPLICATE

ORIGINAL
297
Table of Contents

1. INTRODUCTION 2

2. EMPLOYEE RIGHTS 2

3. CITY RIGHTS 2

4. NONDISCRIMINATION 3

5. UNIT RECOGNITION 3

6. UNIT DESCRIPTION 3

7. SALARY SCALE, MERIT STEP, CAREER DEVELOPMENT, AND PAY PERIOD 3

8. UNIFORM ALLOWANCE 5

9. RETIREMENT 6

10. WORK SCHEDULE 6

11. HOLIDAYS 6

12. VACATION LEAVE 6

13. MANAGEMENT LEAVE 6

14. EMPLOYEE SICK LEAVE 7

15. MILITARY LEAVE 7

16. JURY DUTY 7

17. FAMILY ILLNESS/INJURY LEAVE 7

18. BEREAVEMENT LEAVE 7

19. HEALTH, DENTAL AND VISION INSURANCE 8

20. LIFE INSURANCE 8

21. IRS SECTION 125 PLAN; DEFERRED COMPENSATION PLAN 8

22. FLEXIBLE BENEFIT 8

23. PAST PRACTICES 8

24. SOLE AGREEMENT 9

25. TERM OF THE MEMORANDUM OF UNDERSTANDING 9

26. SIGNATURES 10
EXHIBIT "A" Position Schedules 11
EXHIBIT "B" Biweekly Salary Matrix 12
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1. INTRODUCTION
The City of Susanville, hereinafter called the CITY, and Management Unit, hereinafter called the UNIT, having met and conferred in good faith, have entered into this Memorandum of Understanding (MOU) establishing wages, hours, and other terms and condition of employment.

The purpose of the Memorandum of Understanding is to promote harmonious relations between the CITY and the employees covered herein as to promote employer-employee relations by providing a written document enumerating the entire agreement between the employer and employees pursuant to the purpose and intent of California Government Code Section 3500.

2. EMPLOYEE RIGHTS
Employees of the City of Susanville have the right to form, join and participate in the activities of employee organizations of their own choosing for the purpose of representation on all matters of employer-employee relations within the scope of representation.

Employees of the City of Susanville shall also have the right to refuse to join or participate in the activities of employee organizations and shall have the right to represent themselves individually in their employment relations with the CITY.

3. CITY RIGHTS
The CITY retains the right, subject to and in accordance with applicable laws and the provision of the MOU:

A. To direct employees in the performance of their duties.

B. To hire, promote, transfer, assign, and discipline employees.

C. To dismiss employees because oflack of work, or in accordance with applicable provisions of the CITY's personnel ordinance and Personnel Policies and Procedures adopted by the City Council.

D. To determine the mission of its divisions and departments, and its budget, organization, number of employees, and the numbers, types, classifications, descriptions, and grades of positions or employees assigned to an organizational unit, work project shift, or tour of duty, and the methods and technology of performing its work.

E. To take whatever action may be appropriate to carry out its mission in situations of emergency.

F. To direct personnel based upon City Personnel Policies and Procedures adopted by the City Council were deemed applicable by the City Council.

G. The CITY is in no way obligated to appoint new employees at the same salary/range as the current classification listed in Exhibit "A".
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4. NONDISCRIMINATION
The CITY and UNIT agree not to discriminate against any employees in accordance with applicable law. Also, it is recognized that whenever the masculine gender is referred to in the MOU, it shall include the female gender and vice versa.

5. UNIT RECOGNITION
The CITY agrees to acknowledge the UNIT as the only recognized employee organization representing the Management employees listed in Exhibit "A".

6. UNIT DESCRIPTION
This UNIT shall consist of all regular and/or probationary Management employees of the CITY listed in Exhibit "A" of this MOU.

7. SALARY SCALE, MERIT STEP, CAREER DEVELOPMENT, AND PAY PERIOD
A. The compensation listed at the position's range and step shall constitute entire compensation, except as provided within this Agreement.

B. Members of the UNIT whose position are exempt from the requirements of the Fair Labor Standards Act are not eligible for standby pay, call back pay, overtime pay, or any other form of overtime compensation unless expressly authorized by the City Council under Section 24 (B) of this agreement or by State or Federal Law.

C. Salaries:

The Management Global Range and Step Matrix shall be used effective July 1, 2021 through and including June 30, 2022. The Management UNIT pay scale range shall include seven steps, beginning with Step A through Step G.

D. Professional Incentive Pay:

Effective July 1, 2020, employees who have completed and maintain the below listed certificates, licenses, or degrees will be eligible to receive a five percent permanent pay increase, over and above the base pay for the classification shown in the current pay plan.

Fire Chief Certificate 5%
Professional Engineer's License 5%
Post Executive Development Course Certificate 5%
Bachelor's Degree 5%
E. Continuing Education:

The CITY will provide up to one half of the cost of tuition and books toward completion of higher education, bachelor's, or master's degree, up to a maximum of $8,000 per employee in the UNIT.
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F. S.D.I.:

The City will pay the State Disability Insurance for the employees of this UNIT.

G. Severance or lay-off payment:

This severance payment provision in no way changes or modifies unit members' at-will status. If City terminates the employment of any unit member for any reason (including restructuring or lay-off) other than member's misconduct, City shall pay unit member a severance payment of the equivalent of three months of unit member's then-current salary, with applicable payroll taxes withheld, and benefits. Misconduct means unit member's dishonesty, fraud, self-dealing or willful misconduct as the term is defined for purposes of California unemployment insurance, committed in the performance of unit member's duties and responsibilities under the agreement; or unit member's violation of any law which can be punished as a felony committed at any time. The determination of whether unit member was terminated due to misconduct is in the City's sole discretion. Upon the termination of unit member's employment, unit member is not entitled to any other compensation or payment.

If City terminates unit member's employment at any time due to unit member's misconduct, as defined above, City shall not pay unit member any severance payment. If unit member terminates his/her employment, unit member is not entitled to severance payments.

H. Mutual Aid Pay:

Effective July I, 2021, the CITY will pay Mutual Aid Assignment Pay for the Fire Chief as follows:

1. While in the course of their employment and away from their official duty station and assigned to an emergency incident, in support of an emergency incident, or prepositioned for emergency response, portal-to-portal the Police Chief and/or Fire Chief and/or Public Works Director shall be compensated at a rate of one and one half (1..5) times his/her hourly salary, excluding benefits.

2. Such payment shall be made only after receipt by the CITY of the reimbursement for such services.

3. If the Police and/or Fire Chief and/or Public Works Director chooses to take such deployment, they would be responsible to take personal time off for portal-toportal assignment time.

4. Out of Area Fires:

Fire Chief and/or Police Chief and/or Public Works Director to be reimbursed for out of area fires limited to one deployment per fiscal year with a maximum of one twenty-one (21) day deployment.

I. Essential Workers Premium Pay Stipend:

Pursuant to the requirements of the American Rescue Plan Act, effective July 1, 2021 through June 30, 2022 members of this UNIT will receive essential workers premium pay stipend equivalent of $2.00/hour, but no less than $4, 160/year regardless of hours worked 4 301
or eligibility for ARPA funding. Two payments annually, one payment upon ratification of this agreement ($2,080) and one in June ($2,080).

J. Longevity:

Members entering this UNIT after January 1, 2022, who have achieved the requisite years of service with the CITY shall be compensated in addition to his/her normal salary as depicted below:
1 % at 10 years

2.5% at 15 years

4.5% at 20 years
7 .0% at 25 years
The longevity percentages stand alone and are not summed with previous longevity percentages when higher requisite years of service are achieved, therefore the maximum longevity pay allowed for new employees ( after January 1, 2022) is 7 .0 % at 25 years of service.

Effective March 5, 2022, existing employees within this UNIT shall be compensated at the following percentages:

Fire and Police Chief
2% at 20 years

4.5% at 25 years
Public Works Director
1 % at 10 years

2.5% at 15 years

4.5% at 20 years

7.0% at 25 years
The longevity percentages stand alone and are not summed with previous longevity percentages when higher longevity milestones are reached, therefore the maximum longevity pay allowed for new employees (after July 1, 2021) is 7.0 % at 25 years of service.

8. UNIFORM ALLOWANCE
During the term of this MOU, the CITY shall provide Management personnel within public safety with a uniform allowance as follows:

Police
Fire
$850.00 in June
$700.00 in June
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9. RETIREMENT
Employer Paid Member Contribution (EPMC): The CITY agrees to pay and report the value of EPMC to CalPERS as additional compensation. New Employees as defined by the CalPERS hired after January 1, 2013 will be subject to the mandatory provisions of AB340/PEPRA

10. WORK SCHEDULE
Management personnel covered by this MOU generally work from 8:00 a.m. to 5:00 p.m. or the hours worked by employees within the respective departments, plus any additional hours associated with required meetings, emergencies, and other requirements of the job.

11. HOLIDAYS
Employees within the UNIT shall be entitled to holidays as specified in the Employee Manual.

12. VACATION LEA VE
A. Employees in this UNIT shall earn annual vacation credit prorated and accrued monthly on the following basis:

1. 2.

3. 4.
136 hours first year of service
160 hours after five (5) full years of service
200 hours after ten ( 10) full years of service
240 hours after fifteen (15) full years of service

5.23 per pay period

6.15 per pay period

7.69 per pay period

9.23 per pay period
B. Vacation credit will vest and become available for use upon the successful completion of the introductory period for any new employees within the UNIT, except with the approval of the City Administrator, accrued vacation time may be used during the introductory period.

C. Maximum vacation accrual shall be 240 hours. The City Administrator may authorize increasing the maximum accrual for a defined period of time if the excess accrual was created because the City Administrator canceled an employee's scheduled vacation due to a CITY emergency.

13. MANAGEMENT LEA VE
Members of the UNIT shall receive 80 hours management leave per fiscal year in addition to vacation leave. Such leave will be credited July 1 of each year.

Management leave will be made available from the time of hire, at 20 hours credited for each threemonth period remaining in the fiscal year during which the employee is hired, prorated for the first three-month period.

Management leave is made available in recognition of Management's responsibility to perform after-hours functions such as attending City Council meetings, citizen advisory 6 303
commission/committee meetings, meeting/presentations to community groups, and participating in various CITY-related activities.

Management leave may not accrue, and any unused leave will extinguish as of June 30 each year.

UNIT members may sell up to 5 days (40 hours) of unused management leave back to the CITY during each December and may sell up to 5 days (40 hours) of unused management leave back in June of each year.

14. EMPLOYEE SICK LEAVE
A. Employees within the UNIT will accrue and be able to use sick leave as set forth in the Employee Manual.

B. Under the Public Employees' Retirement System, credit for unused sick leave (Section 20965) of the Government Code shall be a benefit provided to each employee of this UNIT upon retirement and in accordance with the rules and regulations of PERS.

C. Retirees will be eligible to purchase health insurance under this plan with no vesting requirement if allowed by the plan. A credit of 50 percent of accumulated sick leave at time of retirement will be paid out per month towards 50 percent of premium, subject to CalPERS regulations. The amount of sick leave credit that could be credited toward retiree health insurance benefits will be capped at $15,000.

15. MILITARY LEA VE
Military leave shall be granted in accordance with the provisions of State Law. All employees entitled to military leave shall give the City Administrator and/or the City Administrator's authorized representative an opportunity, within the limits of military regulations, to determine when such leave shall be taken.

16. JURY DUTY
While serving on Jury Duty, employees will still be paid by the CITY on the basis of a forty ( 40) hour week, at their normal rate of pay, on condition that any compensation (in excess of mileage expenses) received from the court be turned over to the CITY.

17. FAMILY ILLNESS/INJURY LEAVE
Family illness or injury leave may be taken in accordance with the Employee Manual.

18. BEREAVEMENT LEA VE
Bereavement Leave is provided as per the Employee Manual. 7 304

19. HEALTH, DENTAL AND VISION INSURA NCE
A. Effective July 1, 2015, the CITY shall pay the cost of health, dental and vision insurance premium for each unit member covered under this MOU. Each unit member shall contribute $46 per month towards the current plan premium. The CITY will continue to research options for the best cost-effective coverage, at its discretion. The CITY reserves the right to select, change, administer and shall have the right to select any carrier or other method providing coverage to fund the benefits and may adjust the amount the CITY shall pay for such benefits. If the insurance provider is changed and the cost is less than $936 per month per employee, the CITY shall cap the amount of its contribution to an amount not less than 100 percent of the cost of the new plan.

B. Retirees will be eligible to purchase health insurance under the above plan with no vesting requirement if allowed by the plan. A credit of 50 percent of accumulated sick leave at time or retirement, will be paid out per month towards 50 percent of premium and is subject to CalPERS regulations. The amount of sick leave credit that could be credited toward retiree health insurance benefits will be capped at $15,000.

C. The CITY shall continue to pay the administrative fee for each unit member.

20. LIFE INSURANCE
Each member of the UNIT will receive a $25,000 term life insurance policy to be paid for by the CITY.

21. IRS SECTION 125 PLAN; DEFERRED COMPENSATION PLAN
A. The CITY agrees to establish an IRS Section 125 Plan for use by UNIT employees.

B. The CITY will contribute $40 per pay period as a contribution to an employee's Section 125 plan; or
C. The CITY will match up to two percent of the employee's gross salary in a deferred compensation plan with a maximum contribution of $40 per pay period.

22. FLEXIBLE BENEFIT
Each member of the UNIT shall receive a $400 per year flexible benefit to be included in payroll in December of each year.

23. PAST PRACTICES
Nothing contained in this MOU shall be interpreted as to imply or permit the invocation of past practice, tradition, accumulation, or vesting of any employee rights or privileges other than those expressly stated herein.
8 305
The CITY and UNIT agree that only those past practices, standards, obligations and/or other commitments of the CITY to its employees which are expressly stated herein shall be in full force and effect during the term of this MOU.

All other past practices, standards, obligations, commitments, whether written or unwritten, are within the scope of Section 3 of this MOU.

24. SOLE AGREEMENT
A. The policies which are collected in this MOU constitute the entirely of the policies which are subject to the meet and confer obligation as agreed to by the parties. To the extent that any other agreement should be in conflict with these policies, these policies shall prevail.

B. If, during its term, the parties hereto should mutually agree to modify, amend, or alter the provisions of the MOU in any respect, any such change shall be effective only if and when reduced to writing and executed by the authorized representative of the CITY and the UNIT. Any such changes validly made shall become a part of this MOU and subject to its terms. There shall be no bargaining outside this MOU without UNIT and City Council involvement

25. TERM OF THE MEMORANDUM OF UNDERSTANDING
This MOU shall remain in effect for the period of July I, 2021, through and including June 30, 2022, or until a successor MOU is reached, unless a specific provision provides for a different commencement and/or termination date. This MOU has been ratified by both the City Council of the City of Susanville and the general membership of the UNIT.

Dated this 16th day of March 2022.
9 306

26. SIGNATURES
~,_.. r _
ATTEST:

Ryan Ca.eHtan, UNIT Representative
u~-
epresentative
Margaret Eong, City Attorney
10 307
EXHIBIT "A" Position Schedules

MANAGEMENT UNIT

POSITION CLASSIFICATION SCHEDULES
July 1, 2021 through June 30, 2022

POSITION
Police Chief
Fire Chief
Public Works Director
RANGE
168-172
168-172
168-172
11 308
E
XHIBIT "B" CITY OF SUSANVILLE GLOBAL RANGE AND STEP MATRIX 2021-2022 MANAGEMENT MOU
Bl-WEEKLY - 26 PAY PERIODS PER YEAR

STEP STEP STEP STEP STEP STEP STEP

RANGE A B C D E F G
101 670.68
704.22
739.43 77

6.40 815.22
855.98
898.78
102
687.45 721.82 757.91 795.81 835.60 877.38
921.25
103 704.22 739.43 776.40 815.22 855.98 898.78 943.72
104 721.83 757.92 795.81 835.61 877.39 921.25 967.32
105 739.43 776.40 815.22 855.98 851.03 893.58 938.26
106 757.92 795.81 835.60 877.38 921.25 967.31 1 015.68
107 776.39 815.21 855.98 898.77 943.71 990.90 1 040.44
108 795.81 835.61 877.39 921.26 967.32 1 015.68 1 066.47 109 815.21 855.97 898.77 943.71 990.90 1 040.44 1 092.46 110 835.60 877.38 921.25 967.31 1 015.68 1 066.46 1119.79 111 855.97 898.77 943.70 990.89 1 040.43 1 092.46 1147.08 112 877.38 921.25 967.31 1 015.68 1 066.46 1119.79 1175.77 113 898.77 943.71 990.90 1 040.44 1 092.47 1147.09 1 204.44 114 921.25 967.31 1 015.67 1 066.46 1119.78 1175.77 1 234.56 115 943.71 990.89 1 040.44 1 092.46 1147.08 1 204.44 1 264.66 116 967.31 1,015.67 1,066.45 1,119.78 1,175.77 1,234.55 1,296.28 117 990.89 1,040.44 1,092.46 1,147.08 1,204.44 1,264.66 1,327.89 118 1,015.68
1,066.46 1,119.79 1,175.77
1,234.56
1,296.29 1
361.11
119 1,040.44 1,092.46 1,147.08 1,204.44 1,264.66 1,327.89 1,394.29 120 1 066.46 1119.78 1175.77 1 234.56 1
296.29 1
361.10 1 429.16
121 1 092.46 1147.08 1 204.44 1 264.66 1 327.89 1 394.28 1 464.00 122 1119.79 1175.78 1 234.56 1 296.29 1 361.11 1 429.16 1 500.62 123 1147.08 1 204.43 1 264.66 1 327.89 1 394.28 1 464.00 1 537.20 124 1175.77 1 234.56 1 296.29 1 361.10 1 429.16 1 500.62 1 575.65 125 1 204.44 1 264.66 1 327.90 1
394.29 1
464.01 1 537.21 1
614.07
126 1 234.56 1 296.29 1 361.10 1 429.16 1 500.62 1 575.65 1 654.43 127 1 264.66 1 327.89 1 394.29 1 464.00 1 537.20 1 614.06 1 694.77 128 1 296.30 1 361.11 1 429.17 1 500.63 1 575.66 1 654.44 1 737.16 129 1,327.89 1,394.28 1,464.00 1,537.20 1 614.06 1,694.76 1,779.50 130 1,361.11 1,429.16 1 500.62 1,575.65 1,654.44 1,737.16 1,824.02 131 1,394.28 1,464.00 1,537.20 1,614.06 1 694.76 1,779.50 1,868.47 132 1,429.17 1,500.63 1,575.66 1,654.44 1,737.16 1,824.02 1 915.22 133 1,464.00 1,537.20 1,614.06 1,694.76 1,779.50 1,868.48 1,961.90 134
1,500.63 1
575.67 1,654.45 1 737.17
1,824.03 1,915.23 2,010.99
135 1 537.20 1 614.06 1 694.76 1 779.50 1 868.47 1 961.90 2 059.99 136 1 575.67 1 654.45 1 737.17 1 824.03 1 915.23 2 011.00 2111.55 137 1 614.06 1 694.76 1 779.50 1 868.47 1 961.90 2 059.99 2162.99 138 1 654.45 1 737.18 1 824.03 1 915.24 2 011.00 2111.55 2 217.12 139 1 694.76 1 779.50 1 868.47 1 961.89 2 059.99 2162.99 2 271.14 140 1 737.18 1 824.04 1 915.24 2 011.00 2111.55 2 217.13 2 327.99 141 1,779.49 1,868.47 1,961.89 2,059.98 2162.98
2,271.13
2,384.69
142 1,824.04 1,915.24 2,011.01 2,111.56 2,217.13 2,327.99 2,444.39 143 1,868.47 1,961.89 2,059.99 2,162.99 2,271.14 2,384.69 2,503.93 144 1,915.24 2,011.00 2,111.55 2,217.13 2,327.99 2,444.39 2,566.61 145 1,961.90 2,059.99 2,162.99 2,271.14 2,384.70 2,503.94 2 629.13 146 2,011.00 2,111.55 2,217.13 2,327.99 2,444.39 2,566.60 2,694.93 147 2,059.99 2,162.99 2,271.14 2,384.70 2,503.93 2,629.13 2,760.59 148 2,111.55 2,217.13 2,327.98 2,444.38 2,566.60 2,694.93 2,829.68 149 2 163.00 2 271.15 2 384.70 2 503.94 2 629.14 2 760.59 2 898.62
150 2 217.12 2 327.98 2 444.38 2 566.60 2 694.93 2 829.67 2 971.16 151 2 271.15 2 384.71 2 503.94 2 629.14 2 760.59 2 898.62 3 043.56
152 2 327.98 2 444.38 2 566.60 2 694.93 2 829.67 2 971.16 3119.71 153 2,384.71 2,503.94
2,629.14 2,760.60 2,898.63 3,043.56 3195.74
154 2 444.38 2,566.60 2,694.92 2,829.67 2,971.15 3,119.71 3,275.70 155 2,503.94 2 629.14 2 760.60
2,898.63 3
043.56
3,195.74 3 355.52
156 2,566.60 2,694.93 2,829.67 2,971.16 3,119.72 3,275.70 3,439.49 157 2,629.14 2 760.60
2,898.63
3,043.56 3,195.74
3,355.52 3 523.30
158 2,694.92 2,829.67 2,971.15 3,119.71 3,275.70 3,439.48 3,611.46 159 2,760.60 2,898.63
3,043.56
3,195.74 3,355.52
3,523.30 3 699.47
160 2,829.67 2,971.16 3,119.71 3,275.70 3,439.49 3,611.46 3,792.03 161 2,898.62 3,043.56
3,195.73
3,355.52 3,523.30 3,699.46 3,884.43
162 2,971.16 3,119.71 3,275.70 3,439.49 3,611.46 3,792.03 3,981.63 163 3,043.56 3,195.73 3,355.52 3,523.30 3,699.46 3,884.43 4 078.65 164 3119.72 3 275.70 3 439.49 3 611.46 3 792.03 3 981.64 4180.72 165 3,195.73 3,355.52 3,523.29 3,699.46 3,884.43 4,078.65 4,282.58 166 3,275.70 3,439.48 3 611.46 3,792.03 3,981.63 4,180.71 4 389.75 167 3,355.52 3,523.29 3,699.46 3,884.43 4,078.65 4,282.59 4,496.72 168 3,439.49 3,611.46 3,792.03 3,981.63 4,180.72 4,389.75 4,609.24 169 3,523.29 3,699.46 3,884.43 4,078.65 4,282.59 4,496.72 4,721.55 170 3,611.46 3,792.04 3,981.64 4,180.72 4,389.76 4,609.24 4,839.71 171 3,699.46 3,884.44 4,078.66 4,282.59 4 496.72 4,721.56 4,957.63 172 3,792.04 3,981.64 4,180.72 4,389.76 4,609.24 4,839.71 5,081.69 173 3,884.44
4,078.66 4 282.59 4,496.72 4,721.56 4,957.64 5,205.52
174 3,981.64 4,180.72 4,389.76 4,609.25 4,839.71 5,081.70 5,335.78 175 4,078.67 4
282.60 4,496.73 4,721.56 4,957.64 5,205.53 5,465.80
176 4,180.72 4,389.76 4,609.25 4,839.71 5,081.70 5,335.78 5,602.57 177 4,282.60 4,496.73
4,721.57 4,957.65 5,205.53 5,465.80 5,739.09
178 4,389.76 4,609.25 4,839.71 5,081.70 5,335.78 5,602.57 5,882.70 179 4,496.73 4,721.57 4,957.65 5,205.53 5,465.80 5,739.09 6,026.05 180 4,609.25 4,839.72 5,081.70 5,335.79 5,602.58 5,882.71 6,176.84
181 4,721.56 4,957.64 5,205.52 5,465.80 5,739.09 6,026.04 6,327.34 182 4,839.72 5,081.70 5,335.79 5,602.58 5,882.71 6,176.84 6,485.68
183 4,957.65 5,205.53 5,465.81 5,739.10 6,026.05 6,327.35 6,643.72 184 5,081.70 5,335.79
5,602.58 5,882.71
6,176.84 6,485.69 6,809.97
185 5,205.53 5,465.80 5 739.09 6,026.05 6,327.35 6,643.72 6,975.90 186 5,335.79 5,602.58 5 882.71
6,176.84
6,485.69 6,809.97 7,150.38
187 5,465.81 5,739.10 6,026.05 6,327.36 6,643.72 6,975.91 7,324.77 188 5,602.51 5 882.63 6,176.76
6,485.60 6,809.88
7,150.38
7,507.90
189 5,739.15 6,026.11 6,327.41 6,643.78 6,975.97 7,324.77 7,691.01 190 5,882.64
6,176.77 6,485.61 6,809.89 7,150.38 7,507.90 7,883.29
191 6,026.10 6,327.41 6,643.78 6,975.98 7,324.77 7,691.02 8,075.57 192
6,176.77 6,485.60 6,809.89 7,150.38 7,507.90 7,883.29 8,277.46 193 6,327.41 6,643.78 6,975.97 7,324.77 7,691.01 8,075.57 8,479.33 194 6,485.61 6,809.89 7,150.38
7,507.90
7,883.30
8,277.46 8
691.34
195 6,643.78 6,975.97 7,324.76 7,691.01 8,075.56 8,479.34 8,903.31 196 6,809.88 7 150.38
7,507.90 7,883.29 8,277.46 8,691.33 9,125.90
197 6,975.97 7 324.77 7,691.01 8,075.56 8,479.34 8,903.30 9,348.47 198 7,150.38 7,507.90 7,883.30 8,277.46 8,691.33 9,125.90 9,582.20 199 7,324.78
7,691.02 8,075.57 8,479.35 8,903.32 9,348.48 9 815.91
200 7,507.90 7,883.29
8,277.46 8,691.33
9,125.90 9,582.19 10,061.30
12 309
AGENDA ITEM NO. 13.A
Discussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: March 1, 2023
SUBJECT: Department reports
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: The City Administrator Reports section of the agenda is designed for the Administrator and Department Heads to address the Council on a variety of topics, as needed.

FISCAL IMPACT: None.

ACTION REQUESTED: Information only

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
310
AGENDA ITEM NO. 13.B
Discussion Item
Submitted By: Dan Newton, Police
Action Date: March 1, 2023
SUBJECT: Report on city's K-9 program
PRESENTED BY: Ryan Cochran, Police Cheif
SUMMARY: Susanville Police Department Staff will provide a report on the city's K-9 program.

FISCAL IMPACT: None.

ACTION REQUESTED: Discussion, direction to staff.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
311
AGENDA ITEM NO. 14.A
Discussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: March 1, 2023
SUBJECT: Future Council Items
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: Any person may address the Council during Business from the Floor and throughout the City Council agenda's staff reports and agenda items. To encourage public participation in City Council meetings and address items brought forth to the podium by the public, staff has compiled the attached list from the past 3 months of City Council meetings and categorized items brought forth to the podium by date the comment was received, agenda item topic comment was received on, and public comments received during Business from the Floor for Council's review and to help staff prioritize and address public items.

FISCAL IMPACT: None.

ACTION REQUESTED: Informational item with possible direction to staff.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
20230301 Items from the Podium.pdf
312

MEETING DATE

BUSINESS FROM THE FLOOR
12/7/2022 Consider reaching out to Lassen County Behavioral Health to discuss ideas of how to support homeless population
12/7/2022 Consider supporting the EAA chapter in their community support efforts and reinvest money received from the sale of the helicopter that was sold from hangar #3 at the airport 12/7/2022 Consider supporting Lassen Family Services' domestic violence services 1/4/2023 Consider completing work required to Hangar 3 to allow for public to rent 1/4/2023 Consider modification of meeting schedule to the Susanville Municipal Airport Commission meeting schedule
1/4/2023 Consider support to Lassen Family Services Domestic Violence awareness activities and Human Trafficking awareness.
1/18/2023 Consider providing information on the sale of the helicopter from city owned hangar #3 and the use of funds received.
1/18/2023 Consider lease of city owned hangar #3 and use of fire department staff and hoses to clean out hangar
1/18/2023 Consider increasing dog and animal control ordinance within city limits and addressing concerns for vicious dogs within city limits
1/18/2023 Consider hiring dedicated animal control officer 1/18/2023 Consider providing an update on city efforts addressing homelessness 1/18/2023 Consider increasing support to the airport and promote its value for the city's economic development efforts
2/1/2023 Consider respecting public who speak at podium and having staff and council speak into their microphones
2/1/2023 Consider breaking down snow berms that remain and are interfering with parking for businesses
2/1/2023 Consider supporting Lassen Family Services in raising awareness for February as Teen Dating Violence Awareness Month and wearing orange on February 8 2/15/2023 Consider effects of the proposed placement of the supportive housing on the neighboring home values and the proximity to McKinley School
2/15/2023
Consider effects of the proposed placement of the supportive housing and the concern it will increase crime in an area with a school, daycares, senior living facilities and resulting in increased traffic in area
2/15/2023 Consider concern for obtaining adequate and skilled staffing for proposed supporting housing facility
2/15/2023 Consider lack of information provided to community and surrounding area of proposed supportive housing
2/15/2023 Consider ordinance or proclamation declaring the city of Susanville a sanctuary city for the unborn
2/15/2023 Consider recent alpaca attack from dogs at large in the community and safety concern for schools
2/15/2023 Consider evaluating city's relationship with LARP 2/15/2023 Consider city investment in LARP and its activities on Pancera Plaza 2/15/2023 Consider terminating agreement with LARP if they are not non-profit 2/15/2023 Consider community concerns with placement of supportive housing on Mesa Street 2/15/2023 Consider if the community can support and provide appropriate staffing for the supportive housing facility
2/15/2023 Consider the positive impact of the community garden and the community benefit 2/15/2023 Consider Santa Paula as property location for supportive housing 2/15/2023 Consider support of Lassen County Fairgrounds grant application for a new arena 2/15/2023 Consider benefit of the garden on city property and the improvement of the space and community benefit of the garden on city property
2/15/2023 Consider farmers market benefit to community and its role as a certified market 313
2/15/2023 Consider increase enforcement of animal control and increase ordinance on animal containment
2/15/2023 Consider community concern with LARP and not community concern with Farmers Market activity
2/15/2023 Consider increasing city and public support to the Susanville Airport and aviation activities 2/15/2023 Consider hiring dedicated animal control officer

NEW BUSINESS - PUBLIC COMMENT
12/21/2022 Gateway Project

1. Consider who will be responsible for snow removal at site 1/18/2023 Mayor McCourt's Use of Discretionary Funds for Sierra Cascade Banner

1. Consider potential discrimination of banner

2. Consider banner welcoming Sierra Cascade workers would be up during harvest season 2/1/2023 Community Garden Update

1. Consider LARP's non-profit status and potential financial benefits LARP retains from Farmer's Market

2. Consider potential strings attached for LARPs use of Sierra Road property plans

3. Consider lack of knowledge of diversifying agriculture opportunities within city limits

4.Consider the purpose of the Community Garden which is to create a space for access to opportunity to grow organic food and receive education on gardening in community atmosphere

5. Consider LARP grant funding given to city and little information on LARP grants received and lack of availability to join LARP

6. Consider potential conflicts of interest with councilmember businesses selling LARP members products

7. Consider Airport space for agriculture and community gardening space 2/15/2023 Maverick Renewable Energy Presentation

1. Consider grid type of this project

2. Consider LMUD's involvement at base level of project and working with LMUD to discuss the elements of project in relation to municipal utility 2/15/2023 Animal Shelter Update

1. Consider researching programs and grants that support animal shelters 2/15/2023 Airport Hangar Lease

1. Consider releasing list of upcoming available hangars and process in how ground leasers and renters are selected

PUBLIC HEARINGS - PUBLIC COMMENT
2/15/2023 765 Shasta St Civil Assessment Penalties

1. Consider implementing the $10,000 amount as a deposit until abatements have been completed within set timeframe of council

CONTINUING BUSINESS - PUBLIC COMMENT
12/21/2022 Per Capita Grant - Pump Track Purchase

1. Consider space in which pump track will obtain on public park

2. Consider popularity of feature and consider how and where users of pump track will enter speed ring for safety concerns
314
12/21/2022 City Project Priorities

1. Consider hiring a professional to review community to obtain and attract businesses and tourism

2. Consider prioritizing revenue streams to allow more staff to dedicate to projects that increase and create revenues

3. Consider prioritizing projects such as the Connected Communities Project that support increased exposure and tourism in the community based on our recreation 12/21/2022 ARPA Funds

1. Consider using funding towards resurfacing of tennis courts

2. Consider using funds for pickleball court

3. Consider using funds to hire a consultant or professional to provide marketing and economic development guidance

4. Consider spending funding on animal control

5. Consider timber industry and agriculture industry investments as both are resources within our community

6. Consider time constraints of expending funding

7. Consider gathering public input on how funds should be spent while hiring process of economic development person is in recruitment
1/18/2023 HUSA Survey

1. Consider Safe and Sane Halloween event is the only event that is put on by HUSA, other events on the survey are supported by HUSA in some capacity but just take place in the district

2. Consider Council's decision that was made in 2019 to stop collecting assessments from the district

3. Consider providing survey recipients with options for district improvements versus asking for their solutions
315

FUTURE COUNCIL ITEMS
Update on Charging Station
Discussion regarding MOU with Lassen Historical Society City of Susanville App
Discussion on Council goal setting
Discussion regarding Public Comment Options
Discussion regarding American Rescue Plan Act Funding (ongoing) Update on Farmer's Market
Discussion regarding fireworks ordinance
Discussion regarding city vehicle and equipment surplus auction Update on Animal Shelter agreement (how many animals, cost of, etc..) Discussion regarding lack of inventory of affordable low income housing in support of Lassen Family Services
Discussion regarding broadband improvements in Lassen County Semi-annual or annually report on tax measure expenditures if tax measure passes Discussion on collaboration with Lassen County and Susanville Indian Rancheria and City of Susanville to hire a liaison to collaborate with all three entities Discussion regarding options to work with community on animal control and animal shelter agreement
Discussion regarding Councilmembers volunteering on projects Discussion regarding Councilmember trainings
Discussion regarding placing signage at Community Garden Discussion regarding partnership with Lassen Family Services in efforts to prioritize youth Discussion regarding amendments to cannabis ordinance
Discussion regarding Council trainings and nepotism recusal policy trainings Update on K-9 program (March 2023)
Discussion regarding homelessness within the community
Discussion regarding tier two of shopping cart ordinance Discussion regarding increased theft within the community and increase council support to police department
Discussion regarding council personal social media accounts Discussion regarding proclamation declaring Susanville as a sanctuary city for the unborn Discussion regarding bringing Airport Capital Improvement Plan to council earlier in the year
Discussion proving funding to police department facility renovation Discussion regarding banner permits
Discussion regarding dog ordinance
Discussion regarding ARPA funds and planning of use of funds Discussion regarding street legal ATV and golf cart ordinance Discussion regarding Veterans preference in hiring
Discussion regarding city's airport hangar current use as a city storage Discussion regarding enforcement of shopping cart ordinance Discussion regarding graffiti
Discussion regarding dog control and nuisance ordinance Update from LARP
Discussion regarding the sale or lease of Diamond Mountain Golf Course Update on Speed Survey
316