Agenda — Susanville City Council, March 20, 2024 (part 2 of 2)

262
Proposal Cost Estimate (1)(2)
Mintier Harnish

SUSANVILLE GENERAL PLAN UPDATE
Phases,
Tasks Description
Phase 1 Project Initiation
Task 1.1 Request for Information (RFI)
Task 1.2 Project Kick-off
Task 1.3 Newsletter #1: Project Overview
Task 1.4 Diagnostic Document Review
Task 1.5 General Plan Elements Audit
Subtotal
Phase 2 Project Management and Coordination
Task 2.1 Project Management and Coordination
Subtotal
Phase 3 Community Outreach and Engagement
Task 3.1 Community Engagement Strategy
Task 3.2 Project Branding and Logo
Task 3.3 Website and Online Engagement
Task 3.4 Stakeholder Interviews
Task 3.5 Focus Group Meeting #1
Task 3.6 Planning Commission and City Council Joint Study Session Subtotal
Phase 4 Housing Element
Task 4.1 Community Workshop #1: Housing Concerns and Needs Task 4.2 Focus Group Meeting #2
Task 4.3 Vacant and Underutilized Sites Assessment
Task 4.4 Focus Group Meeting #3
Task 4.5 Community Workshop #2: Vacant and Underutilized Sites Assessment Task 4.6 Focus Group Meeting #4
Task 4.7 Planning Commission and City Council Joint Study Session Task 4.8 Administrative Draft Housing Element
Task 4.9 Community Workshop #3: Affirmatively Furthering Fair Housing Task 4.10 Focus Group Meeting #5
Task 4.11 Public Review Draft Housing Element
Task 4.12 Newsletter #2: Public Review Draft Housing Element Task 4.13 Community Workshop #4: Public Review Draft Housing Element Task 4.14 Planning Commission Study Session
Task 4.15 City Council Study Session
Task 4.16 HCD Review Draft Housing Element, HCD Checklists, and Transmittal to HCD Task 4.17 Meeting with HCD
Task 4.18 Response to HCD Comments
Subtotal
Phase 5 Safety Element Update
Task 5.1 Draft the Element and Climate Vulnerability Assessment Task 5.2 Prepare and Finalize Element
Subtotal
Phase 6 Noise Element Update
Task 6.1 Background Noise Monitoring / Community Noise Survey Task 6.2 Mapping of Future Noise Contours
Task 6.3 Preparation of Goals & Policies
Task 6.4 Preparation of Full Noise Element
Subtotal
Phase 7 Technical Updates to Remaining General Plan Elements Task 7.1 Administrative Draft General Plan Elements
Task 7.2 Preliminary Review Draft Elements (Excluding the Housing Element) Task 7.3 Public Review Draft Elements (Excluding the Housing Element) Task 7.4 Planning Commission and City Council Joint Study Session Task 7.5 Agency Review of the Public Review Draft Elements Task 7.6 Revised Public Review Draft Elements
Subtotal
Phase 8 CEQA Compliance
Task 8.1 Prepare Initial Study and Environmental Assessment Subtotal
Phase 9 Public Hearings and Adoption
Task 9.1 Planning Commission Hearing
Task 9.2 City Council Hearing
Task 9.3 Final General Plan Documents
Subtotal
TOTAL
Total Hours
2024 Billing Rates
Labor Subtotals
Direct Expenses (e.g., printing, travel, translation services)

TOTAL COST
1) This represents a total not to exceed cost based on the provided scope of work. 2) The distribution of hours between firms, staff categories, and tasks are an estimate.

While the total costs will not change, the distribution of hours/costs may vary depending on actual executio 3) Labor rates are subject to change every January 1st, although this change will not change the total budget.

Principal ConsultantSubtotal HoursSubtotal CostsBOLLARDPrincipalGOTCHETData Viz.Associate Consultant TechnicianSUBTOTAL HOURSSUBTOTAL COSTS 0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 0 $0 0 0 0 0 0 $0
0 $0 0 $0
0 0 $0 0 0 0 0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 0 $0 0 0 0 0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 0 $0 0 0 0 0 0 $0
0 $0 0 $0
0 $0 0 $0
0 0 $0 0 0 0 0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 0 $0 0 0 0 0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 0 $0 0 0 0 0 0 $0
216 216 $29,160 0 $0
216 216 $29,160 0 0 0 0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 0 $0 0 0 0 0 0 $0
216 216 - 0 0 0 0 0 -
$135 - - $275 $225 $175 $150 - -
$29,160 - $29,160 $0 $0 $0 $0 - $0
$350 $0
$29,510 $0

PLANNING PARTNERS BOLLARD ACOUSTICAL CONSULTANTS

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263
Proposal Cost Estimate (1)(2)
Mintier Harnish

TOTAL COST
1) This represents a total not to exceed cost based on the provided scope of work. 2) The distribution of hours between firms, staff categories, and tasks are an estimate.

Ethan MobleyPrincipalBrian GreerData Viz.Raini OttPlannerAlex Krebs Data Viz. AssocSUBTOTAL HOURSSUBTOTAL COSTSTOTAL COSTS 0 $0 $1,340
4 4 $700 $6,920
0 $0 $2,320
0 $0 $1,900
0 $0 $0
4 0 0 0 4 $700 $12,480
8 8 16 $2,720 $32,320
8 8 0 0 16 $2,720 $32,320
0 $0 $1,760
0 $0 $0
0 $0 $5,530
0 $0 $6,860
0 $0 $0
0 $0 $5,040
0 0 0 0 0 $0 $19,190
0 $0 $2,680
0 $0 $2,260
0 $0 $14,500
0 $0 $2,260
0 $0 $6,580
0 $0 $2,260
0 $0 $1,760
0 $0 $31,620
0 $0 $2,680
0 $0 $2,260
0 $0 $5,060
0 $0 $3,160
0 $0 $5,080
0 $0 $3,920
0 $0 $2,520
0 $0 $2,240
0 $0 $980
0 $0 $3,080
0 0 0 0 0 $0 $94,900
36 42 260 56 394 $58,490 $60,670
14 12 24 8 58 $8,990 $10,830
50 54 284 64 452 $67,480 $71,500
0 $0 $0
0 $0 $0
0 $0 $0
0 $0 $0
0 0 0 0 0 $0 $0
0 $0 $0
0 $0 $0
0 $0 $0
0 $0 $0
0 $0 $0
0 $0 $0
0 0 0 0 0 $0 $0
0 $0 $32,400
0 0 0 0 0 $0 $32,400
4 4 $700 $6,220
4 4 $700 $6,220
0 $0 $9,700
8 0 0 0 8 $1,400 $22,140
70 62 284 64 480 - -
$175 $165 $145 $135 - - -
$12,250 $10,230 $41,180 $8,640 - $72,300 $284,930
$1,900 $7,250
$74,200 $292,180

DYNAMIC PLANNING AND SCIENCE

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REQUEST FOR PROPOSAL

PREPARATION OF A COMPREHENSIVE UPDATE TO THE CITY OF SUSANVILLE

HOUSING, COMMUNITY CHARACTER, OPEN SPACE, PARKS, RECREATION,

CHILDCARE, COMMUNITY HEALTH, SAFETY, CONSERVATION, AND

IMPLEMENTATION PROGRAM CHAPTERS IN THE EXISTING GENERAL PLAN

ELEMENTS OF THE GENERAL PLAN--CITY OF SUSANVILLE, CALIFORNIA Request For Proposal Issue Date: November 29, 2023
Proposal Deadline: January 8, 2024

PURPOSE
The City of Susanville is requesting proposals from qualified consulting firms or individuals to assist in the comprehensive update of its Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements, including the required environmental clearance. The selected Consultant will review the City’s existing Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements and update the document to reflect current conditions and City policies to meet the requirements found at Government Code Section 65302 within legally mandated timeframes.

Updates to the Land Use and Circulation Elements are currently pending completion and therefore the additional intent is to achieve a new timeframe of the current Geneal Plan from the City of Susanville General Plan 1990-2010 to the City of Susanville General Plan 2025-2050.

BACKGROUND
Susanville is located in Northeast California, the seat of Lassen County, sitting at approximately 4,200 feet in elevation and home to about 8,000 people. Nestled within the Sierra Nevada mountains, Susanville is located in a high desert area where coniferous forests, lakes and desert sands are all within a short distance of one another. In a single day, one can take in the smell of pine trees, hike mountain trails, hear various streams or the lapping of lake waves and let the desert sand run through your fingers. The Cascades, Sierra Nevada, Great Basin, and Modoc Plateau are all physiographic features that converge to create one stunning vista. This region is often referred to as the Geographic Crossroads of California.

Residents and visitors enjoy four seasons and with our dry, mild climate, there are a host of year-round recreational opportunities. There are over 2,700 square miles of public lands for hiking, biking, cross country skiing, horseback riding, hunting, camping, and off-road recreation activities enjoyed by our community. Susanville families enjoy and support many community activities and events including youth sports, the Bizz Johnson Marathon, Pancera Plaza Farmers Markets, the Lassen County Land & Trails Trust Rails to Trails festival, over 50 miles of Mountain Bike trails and races, the Main Cruise Classic Car Show n’ Shine, the Lassen County Fair and Parade, Safe n’ Sane Halloween, numerous marathons through Ranch Park, Blue Grass Festival, Children’s Fair, Susanville Municipal Airport’s Airfare, and the annual Magical Country Christmas celebration in the historic uptown area. The predominant sector of employment in Susanville and Lassen County is Federal, State, and Local Government, which comprises approximately 50 percent of the jobs in the City and County. Due to the relatively mild climate and natural beauty, Lassen County appeals to locals and visitors alike for yearround recreational activities. 265
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SCOPE OF SERVICES
The following deliverables are expected by the City:

Task 1 - Assessment

1.1. Evaluation of the Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements. Consultant will be required to review and evaluate the current Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements and its programs, including:
 A discussion of the effectiveness of its Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements implementation programs;  An evaluation of the existing Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements relative to Government Code Section(s) 65300.5, 65302(a), 65302(a)(2), 65302(b), 65302(b)(1), 65302(g)(d)(3), 65302(f), 65350, 65350.5, 65560, 65580, and the Governor’s Office of Planning and Research’s Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements Guidelines.

1.2 Document Review. Consultant will review City documents to aid in understanding local conditions.

Documents include, but are not limited to, the City’s General Plan last updated in the year 1999 and the zoning ordinance, Hazard Mitigation Plan, the Regional Transpiration Plan and any other applicable plans.

1.3 Work plan preparation. Consultant will provide a detailed work plan which shall include the following:
 Public Outreach
 Consultation with Pertinent Agencies
 Outreach Summary
 Executive Summary
 Analysis of Key Facts
 Issues
 Opportunities and Challenges
Task 2 – Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Element Preparation

2.1. Goals, Policies, and Quantified Objectives. The Consultant shall update the existing Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements. The Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements must be consistent and comply with the other General Plan elements, community goals, and all State of California Assembly and Senate bills, as well as substantially conform to the 266
Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements
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Governor’s Office of Planning and Research’s Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements Guidelines.

Task 3 - Prepare and Finalize Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements.

3.1. Administrative Draft Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements. The Consultant will be required to prepare and submit three reproducible copies and one electronic copy in Microsoft Word format of the administrative draft Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements for City staff to review and comment. The administrative draft shall reflect a high-quality work product and represent the Consultant’s best professional work. The Consultant will have 120 days from the date of the kick-off meeting to complete the administrative draft. Once staff has reviewed and commented on the draft, the Consultant will modify the administrative draft as directed.

3.2. Draft Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements. The Consultant will then prepare and submit three reproducible copies and one electronic copy in Microsoft Word format, and one electronic copy in Adobe Portable Document Format of the draft Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements for distribution to the City Council, the Planning Commission, and the general public for review and comment. The City intends to make the draft Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements accessible both in hard copy format and on the City’s website.

3.3. Agency Review. The consultant shall identify all agencies who are required by law or regulation to review, comment, and/or approve the proposed Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements Element. This task includes assisting with the submittal of the Draft Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements Elements to said agencies. The consultant shall make any required edits to the Draft Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements Elements that are identified. In addition, if there are required changes made from said agencies, the consultant will also assist in resubmitting the second Draft Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements Elements back for review for the preparation of the Final Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements Elements to be adopted and or approved.

3.4. Community, Planning Commission, and City Council Meetings. The Consultant must organize and attend three (3) community meetings to present the draft Housing, Community Character, Open 267
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Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements Elements and respond to questions from the public. The Consultant must also attend all Planning Commission and City Council’s public hearing dates pertinent to the Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements.

3.5. Final Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements. The Consultant will prepare a final version of the Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements Elements and submit fifteen (15) bound copies and one electronic copy in Adobe Portable Document Format, in response to comments received from City staff, the Planning Commission, the City Council, and the general public.

Task 4 - Environmental Review

4.1. California Environmental Quality Act (CEQA) Completion and Submittal of all Required Documents. The consultant must prepare and process all applicable environmental documents or exemptions pursuant to CEQA. The consultant shall submit a draft of all required CEQA documents to the Department and provide an updated copy, responding to all edits and comments made by the City. Said documents (draft and final) shall be submitted in a Microsoft Word and PDF version. An “initial Study” must be completed for the project. If the initial study prepared pursuant to this section results in a determination that an environmental impact report (EIR) is required, said EIR would be prepared pursuant to a separate agreement.

PROPOSAL AND QUALIFICATIONS
Proposal responses must adhere to the requirements set forth in this section. Failure to adhere to these requirements or the inclusion of conditions, limitations, or misrepresentations may be cause for rejection of the submittal. Use 8 ½ x 11 sheets (foldouts are acceptable for charts, etc.) and font size large enough to be easily legible, but no smaller than 11 point.

Proposals, at a minimum, must include:

1. Cover letter signed by an individual authorized to bind the proposing entity.

2. General information about the Consultant (i.e., company size, location of office(s), length of time in business, organizational structure, number of professional personnel, and other pertinent information.

Include name, address, telephone number, facsimile number, and e-mail address of the consulting firm.

3. The names, telephone numbers, and email addresses of the Consultant’s project team, including the name of the project manager, and the sub-consultants to be retained by the Consultant, if any. Submit the resumes of all personnel (including sub-consultants) to be involved with the project and their specific experiences relative to the preparation of Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements and environmental documents.

4. Consultant must provide a minimum of three (3) client references for whom the Consultant has prepared a Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community 268
Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements
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Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements Elements update. The references shall identify the client, a contact name, telephone number, description of the service provided, and length of business.

5. One hard copy of a Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements Elements completed by your consulting firm.

6. Consultant’s knowledge of Government Code Section 65302 et al.

7. A detailed outline of the proposed approach to the project, including a breakdown of tasks and timing to complete the project and a detailed description of the methods of information gathering and analysis to be used in preparing the Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements Elements to meet the City’s objectives. Also, indicate which members of the project team will be responsible for the various task(s) and attendance at meetings. The submittal should also provide a detailed description of any requested material needed from the City.

8. Consultant’s estimated fee for the project, with a not-to-exceed amount. The cost estimates shall reflect detailed project man-hours per the Scope of Services to be provided, including clerical and expected subcontractor rates, the cost for attendance at meetings, mileage, and projected reproduction costs. Cost estimates shall also include contingencies.

9. Provide insurance evidence as specified in the Section - Insurance Requirements.

PROPOSAL EVALUATION
The City of Susanville is using the competitive proposal process, wherein the experience of each submitted proposal is evaluated as it relates to the Scope of Services. All proposals will be reviewed and discussed, each consulting firm will be rated using the following criteria and rating schedule:

The City of Susanville reserves the right to negotiate aspects of the project with the successful consulting firm. An evaluation committee will be assembled to review all proposals and will report its recommendation to the Susanville City Council.

The City of Susanville City Council, whom retains the right to reject any and all proposals, will award the contract. The City reserves the right to award a contract to the Consultant that presents the proposal, which in the sole judgment of the City best serves the City’s interest. The City reserves the right to reject

3. Successful experience in similar efforts. 13 Points, Maximum

4. Schedule. 7 Points, Maximum

5. Budget. 10 Points, Maximum
100 Points, Total

1. Understanding and capacity to perform the Scope of Services. 50 Points, Maximum

2. Clarity of work plan. 20 Points, Maximum
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any or all of proposals, to waive minor irregularities in said proposals, and/or to negotiate minor deviations with the successful consulting firm.

INSURANCE REQUIREMENTS
The successful Consultant shall furnish the City with certificates and original endorsements affecting the required insurance coverage prior to execution of a Contract by the City. The successful Consultant shall provide a Certificate of Insurance naming the City of Susanville as additionally insured for the following:

1. Comprehensive general liability insurance including comprehensive public liability insurance with minimum coverage of One Million Dollars ($1,000,000) per occurrence and with not less than One Million Dollars ($1,000,000) aggregate; Consultant shall insure both the City of Susanville and Consultant against any liability arising under or related to this Agreement.

2. Comprehensive automobile liability insurance with minimum coverage of Five Hundred Thousand Dollars ($500,000) per occurrence and with not less than Five Hundred Thousand Dollars ($500,000) on reserve in the aggregate, with combined single limit including owned, non-owned, and hired vehicles.

3. Workers' Compensation Insurance coverage for all of Consultant’s employees and other persons for whom Consultant is responsible to provide such insurance coverage, as provided by Division 4 and

4.5 of the California Labor Code.

4. The policy shall not be cancelable without twenty-days advance written notice to the City and shall be in a form and by a surety approved by the City.

5. In the event the policy is canceled prior to the completion of the project and the Consultant does not furnish a new Certificate of Insurance prior to cancellation, the City may obtain the required insurance and deduct the premium(s) from contract monies due to the Consultant.

6. If the policy is a claim made policy, the policy shall contain language providing coverage up to six months following the completion of the contract in order to provide insurance coverage for the hold harmless provisions herein.

7. As used above, the term "Consultant" includes the Consultant, and its officers, agents or employees.

NON-DISCRIMINATION
The City of Susanville is an equal opportunity employer. Proponents shall not discriminate in their employment regarding race, color, religion, sex, or national origin. Qualified Consultants including small businesses and businesses owned by women, minorities, and disabled persons are encouraged to submit proposals.

PROPOSAL SUBMITTALS
All proposals must be received by the City of Susanville by 4:00 p.m. (Pacific Daylight Time) January 5, 2024. Proposals received after 4:00 p.m. (Pacific Daylight Time) January 5, 2024, or proposals sent by facsimile machine will be considered late and disqualified by the proposal evaluation committee. Please submit three (3) proposals in a sealed envelope and clearly marked “Proposal for Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements Update.” 270
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Proposals are to be delivered to:

City of Susanville Community Development Department:

Proposal for Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements Update.

Attn: Kelly Mumper, City Planner
66 N. Lassen Street
Susanville, CA 96130
All proposals, whether selected or rejected, shall become the property of the City of Susanville. The City is not responsible for any cost incurred in the preparation of the proposal or proposals delivered to a person/location other than specified above.

Any questions concerning the request for proposal should be directed to Kelly Mumper, City Planner in writing by mail at 66 N Lassen Street, Susanville, CA 96130; by fax at (530) 257-4752; or by email at [email protected] . Questions and responses may be made available to all potential proponents.

271

PROPOSAL FOR HOUSING,

COMMUNITY CHARACTER, OPEN SPACE,

PARKS, RECREATION, CHILDCARE,

COMMUNITY HEALTH, SAFETY,

CONSERVATION, AND IMPLEMENTATION

PROGRAM CHAPTERS IN THE EXISTING

GENERAL PLAN ELEMENTS UPDATE

CITY OF SUSANVILLE
JANUARY 8, 2024
SUBMITTED TO:

City of Susanville
Attn: Kelly Mumper, City Planner
Community Development Department
66 N Lassen Street
Susanville, CA 96130
SUBMITTED BY:
1415 20TH STREET
SACRAMENTO, CA 95811
IN ASSOCIATION WITH:
272
ii
CITY OF SUSANVILLE | COMPREHENSIVE GENERAL PLAN ELEMENTS UPDATE 273
January 8, 2024
City of Susanville Community Development Department
Attn: Kelly Mumper, City Planner
66 N Lassen Street
Susanville, CA 96130
RE: Proposal For Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, And Implementation Program Chapters In The Existing General Plan Elements Update
Dear Mr. Mumper and Selection Committee:

Mintier Harnish is pleased to submit this proposal to assist the City of Susanville with the preparation of its Comprehensive General Plan Elements Update. Mintier Harnish is a consulting firm specializing in the preparation of general plans. Our mission as a firm is to help public agencies, residents, businesses, and other stakeholders plan their communities and improve their quality of life through community involvement, innovation, technical expertise, and policy leadership. Since our founding in 1985, we have successfully completed over 60 general plans in California. Within California, we are a leader in preparing implementable plans for the future.

I will be the Project Advisor for the Project. I have been a planner since 1970 and have participated in the preparation of over 20 general plans. Brent Gibbons, AICP, will be the Project Manager. Brent brings 10 years of planning experience and has managed several General Plan updates across the state. Michael Gibbons will be the assistant Project Manager and Ryan Lester will lead the Housing Element Update We have assembled an excellent team organized specifically for this project. Dynamic Planning & Science, led by Ethan Mobley, will be responsible for preparing the Safety Element update. Bollard Consultants, led by Paul Bollard, will lead the Noise Element preparation. Finally, Planning Partners, led by Bob Klousner, will be responsible for CEQA compliance.

The Mintier Harnish team has a very approachable, collegial, and comfortable work style with our clients.

We bring great process experience and tailor it to the needs and personality of each individual client and community. We develop close, collaborative working relationships with each of our clients that last well beyond the completion of a project. We strongly urge you to confirm this with our references.

As owner of Mintier Harnish, I am authorized to bind the firm contractually on this project. Please contact me if you have any questions at 916-446-0522 or [email protected]. I look forward to the opportunity to present this proposal and our team to you in person.

Sincerely,
Jim Harnish, JD
Principal/Owner
1415 20TH STREET
SACRAMENTO, CALIFORNIA 95811
(916) 446-0522
FAX (916) 446-7520
[email protected]
WWW.MINTIERHARNISH.COM 1

COVER LETTER
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CONTENTS

1. Cover Letter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

2. Firm Introduction and Project Team. . . . . . . . . . . . . . . . . . . . . . . . . . . 5

3. Qualifications and References. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

4. Scope of Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

5. Budget Proposal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

6. Evidence of Insurance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Appendix A: Detailed Resumes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1 3 276
T H I S PA G E I S I N T E N T I O N A L LY L E F T B L A N K. 4 CITY OF SUSANVILLE | COMPREHENSIVE GENERAL PLAN ELEMENTS UPDATE 277
2 INTRODUCTION & PROJECT TEAM
FIRM

INTRODUCTION
& PROJECT TEAM

INTRODUCTION
At Mintier Harnish, we assemble our project teams based on staff expertise, relevant experience, and the unique needs of each project.

We have assembled a highly experienced team of planners and technical specialists for the City of Susanville General Plan Elements Update. We have had the pleasure to work with these firms on a number of recent General Plan Updates, and we are confident that this team will provide the excellence and performance that the City needs to complete this project on time, on budget, and with results that will surpass the City’s expectations.

GENERAL PLAN EXPERIENCE AND

INNOVATION
Mintier Harnish, a Limited Partnership, is a small business comprised of professional planners focused on California general plan practice. As part of this work, we constantly stay abreast of the latest State laws and planning trends and have developed tools designed to help communities update existing general plans to meet current regulations and contemporary planning practice, and incorporate appropriate technologies into our plans (e.g., interactive websites, engaging public events and pop-ups, interactive planning documents).

Section 65302: Experience
Mintier Harnish has extensive knowledge of Government Code Section 65302 and has worked with jurisdictions across the State to find implementable solutions to applying State law.
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MINTIER HARNISH
Role: General Plan preparation, public outreach, and project management Mintier Harnish is a Sacramento-based planning consulting firm specializing in land use, housing, zoning, community development, community engagement, and environmental issues. Our mission as a firm is to help public agencies, residents, businesses, and other stakeholders plan their communities and improve their quality of life through solid research, community involvement, innovation, and policy leadership. Since our founding in 1985, we have prepared over 65 general plans, 80 housing elements, and over two dozen zoning codes, and have provided a range of planning services to more than150 public agencies, law firms, and other organizations.

As one of California’s foremost experts in preparing general plans and housing elements, our mission is to be a partner to public agencies, residents, businesses, and other stakeholders. We pride ourselves on preparing general plans, housing elements, and zoning codes that exceed the requirements of State law and serve as a practical guide for day-to-day decision-making. Mintier Harnish draws on its broad experience in preparing general plans for diverse communities across California. We can apply innovative policy solutions and practical experience to the communities in which we work.

Mintier Harnish is highly familiar with land use conditions in northern California, having completed previous projects and/or are currently working on projects in the counties of Del Norte, Siskiyou, and Trinity, and the cities of South Lake Tahoe and Susanville. This work has included general plans, housing elements, and zoning and subdivision ordinances.

We have assembled a well-qualified and experienced team led by Mintier Harnish. Jim Harnish, JD, Principal/ Owner of Mintier Harnish, will be the Project Advisor for the team. Jim has been a planner since 1970. He has been staff for cities, counties, and regional planning agencies, including as planning director for the cities of Galt, Folsom, and South San Francisco. Jim has managed over 20 general plan updates and 10 zoning code updates.

Brent Gibbons, AICP, will serve as the Project Manager of the General Plan Update. Brent has worked as staff for cities and counties and is currently managing several general plan update projects. Michael Gibbons will serve as the Assistant Project Manager and will assist in the day-to-day management of the General Plan Update.

Ryan Lester will serve as the Housing Element Lead for this Update. Ryan is currently managing several housing elements and is assisting with several general plan update projects. Our core management team brings experience from the successful management of dozens of general plans in California. This section highlights the experience of key staff and subconsultants assigned to the Project. We have included our detailed resumes in Appendix A:

Detailed Resumes.

General Information
Mintier Harnish, LP
1415 20th Street, Sacramento, CA 95815
916-446-0522
38 Years in Business
11 employees, including 8 planners
6 Mintier Harnish is an equal opportunity
employer. Our firm does not discriminate in our
employment regarding age, disability, sex, race,
religion, gender, sexual orientation, or national
origin.
6 CITY OF SUSANVILLE | COMPREHENSIVE GENERAL PLAN ELEMENTS UPDATE 279
7 Brent Gibbons, AICP, Principal Planner
Role: Project Manager
Brent Gibbons, AICP, is a Principal Planner who specializes in comprehensive planning projects including general plans, zoning codes, urban design standards and guidelines, and housing elements. Brent has a holistic view of planning having both worked for local municipalities and currently as a long-range planning consultant. Brent’s approach to planning is multi-faceted and includes a strong focus on community engagement and interaction in the planning process to ensure all voices are heard. He actively works to foster educational opportunities on all his projects to ensure communities, elected officials, and local staff have a better understanding of planning practice and how it affects them. Brent is currently one of the leading planners in the State on drafting, updating, and managing zoning codes, and is consistently on the forefront of bringing new and innovative ideas to this practice area.

Brent has managed over currently is managing planning related projects across California. Brent has or is currently managing General Plans for Solvang, Susanville, Lompoc, Los Gatos, Millbrae, Pleasant Hill, and Ukiah, as well as Zoning Code Updates for Selma, Santa Clara, Windsor, and Ukiah. Brent currently co-teaches a course at University of California at Davis on zoning and development regulations, and how to comprehensively update your zoning code.

Jim Harnish, JD, Principal/Owner
Role: Project Advisor
Jim Harnish, JD, is the Principal/Owner of Mintier Harnish and will be the Project Advisor.

Jim has been a planner and project manager since 1970. He has been an attorney since 1981, with extensive experience in land use and CEQA. Jim has been Planning Director for three cities (Galt, Folsom, and South San Francisco) and understands every aspect of city and county planning and zoning.

Jim has managed or is currently managing general plan updates for the cities of Alturas, Folsom, Galt, Hayward, Healdsburg, Isleton, Millbrae, Pleasant Hill, Sacramento, San Ramon, Solvang, South San Francisco, Ukiah, Union City, Wheatland, and Windsor, and the counties of Calaveras, Fresno, Merced, Modoc, San Benito, San Joaquin, and Ventura. Jim is currently managing or recently managed zoning code updates or amendments for the cities of Santa Clara, South Lake Tahoe, Ukiah, and Windsor and the counties of Fresno, Mariposa, Merced, and Sierra. Jim has an unparalleled working knowledge of general plan updates and has prepared dozens of general plan work programs and budgets.

We have included our resumes in
Appendix A: Detailed Resumes.
(916) 446-0522, Ext. 209
jim @mintierharnish.com
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Michael Gibbons, Project Manager
Role: Assistant Project Manager
Michael Gibbons is a Project Manager with Mintier Harnish. Michael manages a variety of long-range planning projects including general plans, zoning codes, subdivisions ordinances, and special planning studies. He specializes in land use planning, zoning regulations, community engagement, urban design, design standards, and working with disadvantaged communities. Michael brings a unique perspective to all his projects having worked in both the public and private sectors, as well as in law enforcement.

Through this lens, Michael understands the vital role that planning has in addressing the ever-changing needs of communities and the importance of creating plans that are user-friendly and implementable. Michael is currently managing and/or assisting with the preparation of general plan updates for the cities of Arroyo Grande, Livingston, and San Ramon and Trinity County. He is also currently leading the City of Hayward Residential Objective Design Standards and zoning code updates for the cities of Gilroy, Kerman, and Reedley, and the Town of Windsor.

Hannah Woolsey, Planner
Role: Planner
Hannah Woolsey is a Planner with Mintier Harnish. She specializes in land use planning, housing policy and planning, urban design, environmental planning, environmental justice, and community outreach. Prior to working for Mintier Harnish, Hannah was an Environmental Planning Intern for both the County of San Luis Obispo as well as the Morro Bay National Estuary Program. Her experience includes drafting land use documents, housing element updates, environmental justice updates, community engagement, project permitting, and writing CEQA environmental review documents.

Ryan Lester, Project Manager
Role: Housing Element Lead
Ryan Lester is a Project Manager who specializes in preparing general plan and housing element updates that are accessible, user-friendly, and engaging. Ryan crafts existing conditions and trends reports, land uses alternatives analyses, housing needs assessments, policy documents, and objective design standards for cities and counties throughout the state. Additionally, he constructs and implements community engagement programs, facilitates stakeholder interviews and community workshops, and leads study sessions with decision makers and advisory groups. Further, Ryan develops available sites inventories, affirmatively furthering fair housing analyses, and implementation programs that are responsive to both State law and local context. In 10 years with Mintier Harnish, Ryan has worked on over a dozen General Plans and an equal number of Housing Elements. Among other projects, Ryan is currently leading six 6th cycle Housing Elements and is leading Mintier Harnish’s work on Multi-jurisdictional Housing Element Updates for the Tulare Council of Governments and the Merced County Association of Governments. 8 281

PROJECT ORGANIZATIONAL CHART
City of Susanville
Mintier Harnish
General Plan
Community Outreach
Development Code
Brent Gibbons
Michael Gibbons
Ryan Lester
Hannah Woolsey
Project Management &
Team Lead
Jim Harnish, Project Advisor
Brent Gibbons, Project Director
Michael Gibbons, Project Manager
Planning Partners
CEQA Compliance
Robert D. Klousner
Raadha Jacobstein
Bollard Acoustical
Consultants
Environmental Noise
Analysis
Noise Element Update
Paul Bollard
Dario Gotchet
Bogdan Chepurny
Dynamic Planning +
Science
Housing Element
Safety Element
Evacuation Planning
Ethan Mobley
Brian Greer
Raini Ott
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PLANNING PARTNERS
Role: CEQA Compliance
Planning Partners is a full-service planning and environmental compliance consulting firm, specializing in longrange planning and the preparation of environmental technical studies and environmental documents pursuant to the requirements of the National Environmental Policy Act (NEPA) and the California Environmental Quality Act (CEQA). Planning Partners has strong working qualifications on a variety of projects, including providing background and related General Plan reports for the City of Folsom and the Merced, San Joaquin, and San Benito Counties’ General Plan updates. The skills of the Planning Partners team span a broad array of land use and environmental disciplines, with specialized expertise in planning practice and administration, and environmental compliance pursuant to the requirements of both CEQA and NEPA. Planning Partners also manages the environmental review process for local and regional governmental agencies, including coordination amongst our client agencies, other regulatory or funding agencies, and the interested public. 10 Raadha Jacobstein, Project Manager
Raadha Jacobstein, Planning Partners professional planner, has 21 years of experience completing and managing land use and environmental planning projects. Raadha serves as a project manager and liaison for clients and agencies, conducts research and analysis, prepares technical documents, and writes and edits environmental and planning documents. She is the firm’s in-house expert on climate change and modeling greenhouse gas emissions from a variety of sources and sinks. Raadha also prepares assessments of criteria air pollutant emissions and exposures, and coordinates the preparation of Health Risk Assessments and Ambient Air Quality Analyses with a specialty subconsultant.

Her attention to detail, in conjunction with both her background in environmental biology and technical skills in environmental analysis, allow her to successfully manage complicated projects to completion. Raadha holds two bachelor’s degrees from Dartmouth College, one in Environmental Biology and one in English Literature.

Robert D. Klousner, Principal
Robert D. Klousner, Principal, is a broadly experienced land use planner with a focus on environmental impact analysis, and planning and project administration. He has authored over 1,050 planning studies, environmental documents, and environmental determinations in his 39 years as a planning professional. His contribution to these documents has ranged from sole authorship and technical analysis to management of large multidisciplinary teams, and project oversight as principal-in-charge. Bob possesses an indepth knowledge of California and Federal planning and environmental law, quantitative planning methods, needs analysis, and decision analysis. He specializes in the resolution of complex planning issues among diverse interest groups, including preservationists and environmentalists, developers, and local, state, and federal agencies. Bob holds a Masters of City and Regional Planning degree from the Ohio State University.
(916) 852-8830
[email protected]
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BOLLARD ACOUSTICAL

CONSULTANTS
Role: Environmental Noise Analysis, Noise Element Update Bollard Acoustical Consultants, Inc. (BAC) provides advanced noise and vibration consulting services. Such services include the preparation of environmental noise and vibration assessments for traffic, air-craft, railroad, and industry noise sources, as well as architectural acoustics assessments for school, commercial/office, residential, performing arts, and worship spaces. BAC is proficient in both CEQA and NEPA compliance, and serve as subconsultants to many planning firms in the preparation of EIR’s and EIS’s. BAC also provides services to City and County municipalities in the form of General Plan Noise Ele-ment and Municipal Code Noise Ordinance updates, and often provides planning staff training regarding acoustics.

Dario Gotchet, Principal Consultant
Joining the BAC team in 2015, Dario’s career experience is focused in natural resource management and environmental planning. After earning a Bachelor of Science in Natural Resource Management from California State University, Chico, Dario moved to the Lake Tahoe Basin where he spent a decade employed by state government resource management and environmental planning agencies. Dario obtained his background in acoustics while employed with the Tahoe Regional Planning Agency where his position focused on environmental noise monitoring, code compliance, and policy development. Currently, his primary duties at BAC consist of projects involving wireless telecommunications facilities, traffic, train, and environmental noise.

Paul Bollard, President
Paul Bollard has prepared in excess of a thousand acoustical studies covering a wide variety of environ-mental, industrial, and architectural issues. He has developed and demonstrated particular expertise in noise control using sophisticated data acquisition instrumentation and complex analytical modeling techniques. Paul has managed or made significant contributions to environmental noise studies including EIR/EIS preparation for proposed residential developments, roadway improvement projects, schools, commercial developments, and recreational facilities. In addition, Paul has managed large-scale environmental noise monitoring programs for Noise Elements of city and county General Plans as well as industrial noise studies including analysis of rocket-engine test stands, food processing plants, power plants, HVAC equipment, and aggregate mining and processing facilities. (530) 537-2328
[email protected]
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DYNAMIC PLANNING
+ SCIENCE
Role: Safety Element Support
Dynamic Planning + Science (DP+S) is a small firm delivering products and services crafted to foster community health, resilience, and safety by addressing challenges between the natural and built environment. DP+S understands California’s unique hazard conditions and regulatory environments for California cities. Most importantly, earthquake, flooding, wildfires, and the impacts of climate change are a constant threat to people, property, and critical infrastructure. DP+S staff members have over 65 years of combined experience analyzing hazard risks and merging our diverse skills to make our communities safer utilizing engineering, design, regulatory, and planning fields. Past services similar to this request for proposals (RFP) include authoring multiple general plan safety element updates and over 25 hazard mitigation plans in California. 12 Ethan Mobley, Principal/Owner
Ethan Mobley is the owner and operator of Dynamic Planning + Science. He has over 20 years of experience working for local, state, and federal clients. Prior to starting Dynamic Planning + Science, Ethan worked at Arizona State University in the facilities division as an Architect where he assisted with and planned for future growth of the academic community. During his tenure, his department oversaw over two million square feet of space planned and constructed in three cities. As a government contractor, Ethan lead some of our nation’s most important infrastructure projects for the U.S. Army Corp of Engineers. Ethan has focused his construction, engineering, and planning experience on com-munity risk reduction and adaptation to natural hazards such as wildfire, flood, earthquake, drought, and other human-caused threats. He has developed a foundation for clients to incorporate risk reduc-tion activities (planning and project based) into daily and long-term operations ensuring positive outcomes for communities and agencies large and small. Ethan has also developed processes and technolo-gies to focus stakeholders on pinpointing community vulnerabilities and applying appropriate risk re-duction techniques that match the capabilities of clients creating long-term resiliency to natural hazards.

Bogdan Chepurny, Associate Consultant
Bogdan first joined BAC in 2014 as technician while pursuing his mechanical engineering degree. He left the workforce to earn a Bachelor of Science in Mechanical Engineering from University of California, Davis in 2018. Upon graduation, Bogdan was hired as a mechanical design engineer at ICON Aircraft to work on product improvement of the composite, amphibious aircraft headquartered in Vacaville, California. Mr.

Chepurny re-joined the BAC team in the summer of 2022 as an associate consultant. (970) 323-4331
[email protected]
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Brian Greer, Data Visualization Manager
Brian Greer is a manager and founding partner at Dynamic Planning + Science and has developed pro-cesses and products that help agencies communicate complex data to stakeholders and the public for numerous planning projects. Brian designs highquality data and cartographic products on a variety of platforms. In addition, Brian has developed methodologies to bring interactivity and spatial context to planning related datasets using Carto, a web map/dashboard interface, with dynamic data summaries that enables the user to explore complex data and facilitate decision making.

Brian has ten years of GIS data development, analysis, automation, and manipulation experience within various GIS industries (floodplain mapping, geology, database development and design, remote sensing, ecology and biology, and engineering). He has provided data analysis, mapping, mitigation planning and GIS support for nu-merous California and Colorado planning projects. 13 MINTIER HARNISH | PROPOSAL FOR SERVICES
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3 QUALIFICATIONS & REFERENCES

QUALIFICATIONS
& REFERENCES
We recognize that general plans greatly impact the lives of those who live, work, and own property in a community. Today, more than ever, city policies and regulations have a profound influence on housing supply and affordability. We pride ourselves on preparing general plans, housing elements, and zoning codes that exceed the requirements of State law and serve as a practical guide for day-today decision-making. Mintier Harnish and our team for this project draw on our years of broad experience in preparing general plans for diverse communities across California. We are able to apply innovative policy solutions and practical experience to the communities we work in.

The following projects are relevant examples of the proposed update to the City of Susanville General Plan Elements as outlined in this proposal. All projects noted below include a multi-disciplinary team and are multi-faceted, with most including an EIR in conjunction with the general plan update.

Examples of existing General Plan Elements completed by Mintier Harnish are included under a seperate cover of this proposal. These examples include the following:
• City of Los Gatos Open Space, Parks, and Recreation
Element
• City of Los Gatos Glossary and Acronyms
• City of Pleasant Hill Conservation and Open Space
Element
• City of Pleasant Hill Hazards and Safety Element
• City of Pleasant Hill Public Facilities, Services, and Infrastructure Element
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Mintier Harnish successfully led a multi-disciplinary consulting team to prepare the Town of Windsor General Plan. The Update focused on engaging the community, revitalizing infill areas, implementing a vision for the Civic Center, and managing projected growth within the Urban Growth Boundary (UGB). Key issues included:
balancing increased tourism with the family-oriented community character; accommodating much-needed new housing while preserving the unique, small-town character and feel; and introducing nodes of mixed-use development along the Old Redwood Highway Corridor. The General Plan and Program EIR were adopted in April 2018. Prior to preparing the General Plan, Mintier Harnish prepared the Town of Windsor 5th cycle Housing Element. Mintier Harnish assisted the Town of Windsor with the research, analysis, and development of objective multifamily residential design and development standards that will streamline multi-family housing and production in the Town. We developed new standards and permit processing provisions to incentivize missing middle housing production in new development projects. Mintier Harnish conducted research and analysis; facilitated stakeholder interviews and community, Planning Commission, and Town Council workshops; and prepared new standards and zoning code amendments. Mintier Harnish is also nearing completion of a technical Zoning Code update for the Town focusing on housing increases and incentivizing housing production.

CITY OF PLEASANT HILL
Mintier Harnish began the Pleasant Hill General Plan Update in April 2019. The updated General Plan was successfully adopted by City Council in May 2023.

The project included the development of several documents, including an existing conditions and trends workbook, issues and opportunities summary, vision and guiding principles, alternatives analysis and report, policy document (which includes goals, policies, and implementation programs). Community engagement was a large part of the project. Engagement activities included regular newsletter releases, the use of project branding through developing a logo and style, facilitation of GPAC meetings, joint study sessions with the Planning Commission and City Council, community workshops, and pop-up booths at community events and festivals. Mintier Harnish facilitated multi-day Planning and Design Workshops that included nightly presentations, an urban design charrette, and community walking tours. Mintier Harnish is also partnering with enCodePlus to provide the City with a web-based General Plan and Zoning Code on the enCodePlus platform. Based on the ongoing success of the Update, the City of Pleasant Hill contracted with Mintier Harnish to prepare the City’s 6th Cycle Housing Element, Objective Design Standards, and Zoning Code Update as part of the General Plan Update. The Zoning Code Update is still in progress.

GENERAL PLAN, HOUSING ELEMENT, OBJECTIVE DESIGN

STANDARDS, AND ZONING CODE UPDATE
• Project Duration:

April 2019 to Present
• Staff Contact:

Troy Fujimoto, City
Planner
925-671-5224
Tfujimoto@
pleasanthillca.org

TOWN OF WINDSOR

GENERAL PLAN, HOUSING ELEMENT, OBJECTIVE DESIGN

STANDARDS, AND ZONING CODE UPDATE
• Project Duration:
2014 to Present
• Staff Contact:

Kimberly Jordan
Planner III
707-838-7349
kjordan@
townofwindsor.com
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Mintier Harnish led a multi-disciplinary consulting team to prepare the 6th Cycle Housing Element Update for Del Norte County. The project began in 2021 with initial community outreach and engagement, which include a project kickoff meeting and a community open house to discuss housing conditions and the distinct economic, social, and geographic housing needs of the community. Major challenges navigated in the Housing Element include the lack of utilities and infrastructure in rural communities; addressing fair housing issues in rural and tribal areas that lack schools, stores, and services; low wages countywide; and conflicts between State housing goals and coastal zone requirements. The Housing Element addresses each of these issues and includes programs to address new State laws involving Fair Housing and Affirmatively Furthering Fair Housing. The Draft 2022- 2030 Housing Element was released for public review in March 2022 and submitted for HCD review in April 2022. The Element underwent reviews based on comments from HCD and the public and the revised Housing Element was adopted on February 14, 2023 and certified by HCD on February 24, 2023.

The consultant team also prepared zoning and General Plan amendments to encourage the production of housing in the county. An Initial Study/Negative Declaration was prepared by the consultant team in conjunction with this Element.

Mintier Harnish began the Los Gatos General Plan Update in August 2018. The updated General Plan was adopted by the City Council in June 2022. The project included the development of a robust background report, issues and opportunities summary, vision and guiding principles, alternatives analysis and report, policy document (which includes goals, policies, and implementation programs). Public outreach activities included regular newsletter releases, the use of project branding through developing a logo and style, over 35 regular GPAC meetings, joint study sessions with Town leadership, community workshops, and pop-up booths at community events and festivals. Unique aspects of this update included: creating a multi-modal community; addressing wildfire safety; accommodating 6th cycle RHNA projections while preserving the unique, retaining small-town character and feel; and introducing nodes of mixed-use development throughout eight defined Community Place Districts. Mintier Harnish partnered with enCodePlus to provide the Town with a web-based General Plan on the enCodePlus platform. The Town is working with enCodePlus staff on the web-based General Plan, which was completed in September 2022.

TOWN OF LOS GATOS

GENERAL PLAN UPDATE AND EIR
• Project Duration:
2018 to 2022
• Staff Contact:

Jennifer Armer
Planning Manager
408-399-5706
[email protected]

DEL NORTE COUNTY
6TH CYCLE 2022-2030 HOUSING ELEMENT UPDATE
• Project Duration:

April 2021 to February
2023
• Staff Contact:

Heidi Kunstal
Director
707-464-7254
[email protected]norte.ca.us
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Mintier Harnish is currently leading a comprehensive update to the Trinity County General Plan. The County initiated the update to address changes in State law, ensure internal consistency, incorporate modern best practices, and include the County’s adopted cannabis program. The project includes the development of several documents, including an existing conditions and trends workbook, zoning ordinance diagnosis reports, vision and guiding principles, and policy document (which includes goals, policies, and implementation programs). The Project also includes a comprehensive Zoning Ordinance Update. The updated Zoning Ordinance will incorporate changes in State law (e.g., ADUs, density bonuses, emergency shelters) and will be consistent with the updated General Plan. Community engagement is a large part of the project. Engagement activities include regular newsletter releases, the use of project branding through developing a logo and style, facilitation of focus group and Technical Advisory Group (TAG) meetings, joint study sessions with the Planning Commission and City Council, community workshops, and pop-up booths at community events, fairs, and festivals. The overall General Plan Update is scheduled for completion in Spring 2024.

TRINITY COUNTY

GENERAL PLAN UPDATE, ZONING ORDINANCE UPDATE, AND PROGRAM EIR • Project Duration:

November 2020 to
Present
• Staff Contact:

Ed Prestley
Interim Deputy
Director of Building/
Planning/Cannabis/
Environmental Health
530-623-1351, Ext.
2820
eoprestley@
trinitycounty.org
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4 SCOPE OF SERVICES

SCOPE OF SERVICES

PROJECT

UNDERSTANDING
The City of Susanville is seeking proposals from highly qualified, professional consultants to assist the City with a comprehensive Update to its Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the City’s existing General Plan Elements. The consultant is expected to review the existing Plan’s Elements, update the document to reflect current conditions and City policies, and ensure that the final updated Plan complies with all applicable State planning law requirements. The General Plan Update must identify goals, policies, and programs to guide the future physical, social, and economic development of the city while maintaining consistency between Elements and complying with community goals. The consultant is expected to develop all necessary documents for eventual adoption, including drafts of all Elements and environmental review pursuant to the California Environmental Quality Act (CEQA). Based on our reading of the Request for Proposals (RFP) and review of the existing City General Plan and other planning documents, we understand that in order to be successful, the Project must address the following considerations:

ASSEMBLE A HIGHLY QUALIFIED

CONSULTANT TEAM
The City is seeking a consultant with the necessary resources, expertise, experience, and knowledge to comprehensively update the City of Susanville’s General Plan Elements. The City expects the consultant to be a leader in the field with strong analytical expertise, sufficient knowledge and experience to meet California’s General Plan requirements, a strong track record of delivering high quality, visually communicative plans that are ready for implementation, and a depth of experience in updating the Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, and Conservation Elements of General Plans 19 292
for jurisdictions throughout California. Finally, the
City expects the consultant to have strong project
management and communication skills.

EVALUATE THE EXISTING

GENERAL PLAN AND OTHER CITY

DOCUMENTS
The City expects the consultant to have a thorough
understanding of existing City and regional documents
that will shape and impact the General Plan Update.

The consultant will accomplish this through an
assessment of the City’s 1999 General Plan Elements,
the recently updated Land Use and Circulation
Elements, and other important planning documents,
including a review and evaluation of the content
and current programs found in these documents. This
evaluation will inform all subsequent updates to the
City’s Housing, Community Character, Open Space,
Parks, Recreation, Childcare, Community Health,
Safety, and Conservation Elements of the General Plan,
as well as their Implementation Programs.

PREPARE A CONTEMPORARY

GENERAL PLAN THAT COMPLIES

WITH STATE PLANNING LAW
The City expects the consultant to prepare a General
Plan that responds to current community needs and
is consistent with State law. The updated General
Plan Elements should identify, evaluate, and highlight
ways in which the city can grow and develop while
protecting local recreational opportunities and all of
the other aspects of the city that are important to the community. While the City recently updated its Land
Use and Circulation Elements, the General Plan has
not been comprehensively updated in over 20 years.

During that time, there have been significant changes in general plan requirements and State law. This Update
provides the City with an opportunity to consider all
the recent changes in law, especially in the context
of contemporary planning issues. For transportation,
there are complete streets requirements (AB 1358),
as well as changes in the metrics used (vehicle miles
traveled) to assess traffic impacts (SB 743). There are more stringent requirements for addressing flood risks
(AB 162) and the sustainable use of groundwater
(Sustainable Groundwater Management Act), as
well as new requirements for addressing cultural
resources and consultation with Native Americans
(SB 18 and AB 52). SB 244 requires the City to
address infrastructure deficiencies in disadvantaged
unincorporated communities within their Sphere
of Influence. SB 1000 requires the City to include
environmental justice as a part of the General Plan
Update. AB 32, SB 32, and SB 375, greenhouse gas
reduction laws, as well as SB 379, which includes
climate change vulnerability assessment and hazard
mitigation requirements, place new expectations on
local government to address climate change.

PREPARE A 7TH CYCLE HOUSING

ELEMENT
The City expects the consultant to update the City’s
Housing Element as a part of this Update. Housing
Elements must follow State planning law requirements
that are specific to Housing Elements; therefore, the
consultant should have a wide range of experience in
drafting Housing Elements for jurisdictions throughout
California. In addition, the consultant should have an
established rapport with the California Department
of Housing and Community Development (HCD) and
should be knowledgeable about the expectations of
HCD in regard to deadlines and housing requirements.

ENGAGE THE COMMUNITY
The City expects the consultant to work with City staff to organize and facilitate a comprehensive community
engagement strategy. The engagement strategy must
include activities that engage the public to get input
on critical issues, keep them updated on the process,
and educate them on relevant issues and concepts.

The consultant should have a stellar track record of
conducting outreach and engagement that is inclusive
of diverse communities and generates investment
in the process that results in successful consensus
building. The engagement strategy should be inclusive
20 CITY OF SUSANVILLE | COMPREHENSIVE GENERAL PLAN ELEMENTS UPDATE 293
of all members of the community to ensure that all groups are represented in this Update. The updated General Plan Elements must be based upon the results of this public engagement strategy to ensure that all facets of the community participate and are represented in shaping the City’s future.

PERFORM WORK IN A TIMELY MANNER
The City expects work on the General Plan Elements Update to begin promptly, following completion of the Project kick-off meeting. The consultant should provide a realistic and efficient schedule for the General Plan Update process, including major anticipated activities, actions, and milestones. This will ensure that the consultant team can meet both budgetary and schedule considerations.

PREPARE AN ENVIRONMENTAL REVIEW
The City expects the consultant to prepare all applicable environmental documents pursuant to CEQA, including an Initial Study and any subsequent environmental documents. All prepared CEQA documents will be submitted to the City’s Planning Department and drafted to meet both City expectations and State law requirements. If required, the consultant may also be expected to complete a Project Environmental Impact Report (EIR), however, this would be prepared under a separate agreement. If required, the Project EIR would be integrated into the planning process and inform the development of the General Plan itself. Additionally, the EIR would facilitate implementation of the General Plan, by streamlining and tiering of subsequent environmental review of projects where feasible that are consistent with the General Plan.
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PROPOSED

APPROACH
Updating the General Plan’s Housing, Community
Character, Open Space, Parks, Recreation, Childcare,
Community Health, Safety, and Conservation Elements,
as well as updating its Implementation Program
Chapters is a great opportunity for the City to develop a contemporary General Plan and for the community
to reach a consensus on their long-term goals for
the city. In Susanville, this process will be driven
by its diverse and informed citizens, the Planning
Commission, City Council, and City staff. The role
and responsibility of the Consultant Team is to assist
the City with making these important decisions. It is
not the Consultant’s place to tell the City what is best for their future but to help provide the information to allow informed choices to be made. Our success, as
your General Plan consultant, should be measured by
how effective we are in facilitating a comprehensive
discussion of the important issues facing the community and how we help the community reach an educated
consensus on its goals for the future. Along the way,
our broad experience, technical knowledge of what
various futures might hold, and understanding about
what ideas other communities have found effective
can help the City make the best decisions to meet the
community’s projected needs and desired vision. The
Mintier Harnish Team will help the City put together
a plan for the future that is contemporary and fits
the community’s vision. To accomplish this, we will
work closely with City staff, decision-makers, and
the community to facilitate an inclusive discussion of
important local issues and help the community reach
an informed consensus on its goals, policies, and
implementation strategy. We will also ensure that
the new Elements are consistent with State law and
address new State mandates. There are eight key
aspects of our approach to accomplish this:

ASSEMBLE A HIGHLY QUALIFIED

GENERAL PLAN TEAM
In order to provide all of the services requested by
the City in its General Plan Update RFP, we have
assembled a highly qualified General Plan Update
Team who has worked successfully together on similar
past projects in order to provide all of the services
and support required by the project. Mintier Harnish,
the team leader, specializes in general plan updates,
having prepared over 65 general plans in our 38
years of business.

Bollard Acoustical Consultants, Inc. (BAC), our
team member for environmental noise and vibration
assessments, will support Mintier Harnish in updating
areas of the General Plan which consider noise and
its impacts to the community. BAC is proficient in both CEQA and NEPA compliance, and serves as a subconsultant to many planning firms in the preparation of General Plans and EIRs.

Dynamic Planning + Science (DP+S) will assist
Mintier Harnish in working on the Safety Element and
the Housing Element. Through their work, DP+S aims
to foster community health, resilience, and safety by
addressing challenges between the natural and built
environment. Their staff members have over 65 years
of combined experience analyzing hazard risks and
merging their diverse skills to make communities safer
using engineering, design, regulatory, and planning
fields.

Planning Partners, our team member for
environmental compliance, specializes in long-range
planning and the preparation of environmental
technical studies and environmental documents pursuant
to the requirements of the National Environmental Policy Act (NEPA) and the California Environmental Quality
Act (CEQA). Planning Partners has strong working
qualifications on a variety of projects, including
22 CITY OF SUSANVILLE | COMPREHENSIVE GENERAL PLAN ELEMENTS UPDATE 295
environmental documents for General Plan updates in
the cities of Folsom and the counties of Merced, San
Joaquin, and San Benito. Planning Partners has worked
on development projects and EIRs for the past 28
years, which has given the firm a strong understanding
of important community issues and opportunities that
impact the environmental documents and public review
process.

ENSURE QUALITY COLLABORATION

AND STRONG WORKING

RELATIONSHIPS
Close collaboration with City staff, City Council
members, the public, and other important outside
agencies is an essential part of our approach. While
our team has unparalleled experience with general
plan updates in California, City staff possess detailed knowledge concerning the City’s social and political
environment, day-to-day operations, and decisionmaking process. Throughout the Update, we will maintain close communication through regularly
scheduled calls and meetings and form an integrated
staff/consultant project team. In addition, City staff, Planning Commission, and City Council will be
involved in critical milestones of the Update process,
providing direction or affirmation at key decision
points.

Beyond these key steps, we will establish
communication protocols and other project
management techniques to assure the project
proceeds effectively and efficiently. We have extensive experience effectively managing a wide range of
general plan update teams. As a part of our work, we
have developed a number of tools and checklists the
team can use to assure the integrated staff/consultant
team successfully completes the Update on schedule
and within budget.

ENGAGE WITH THE COMMUNITY

AND ITS LEADERS
Throughout the Update, we will facilitate an effective
engagement strategy to solicit input on the updated
Elements and understand community expectations
for the City’s General Plan. This program will
include developing project branding and a logo,
a project website, online engagement, e-blasts,
newsletters, press releases, community workshops,
stakeholder interviews, and focus group meetings.

While community engagement will be an important
component of the project as a whole, community
engagement that is specific to the Housing Element
Update will ensure that future housing developments fit with the community’s vision. We will spend time with
the community and decisionmakers understanding their
issues, hopes, and expectations and work with City
staff to translate that understanding into a vision for the future and guiding principles upon which we can help
formulate the General Plan. Additionally, the consultant team will attend public Planning Commission and City
Council hearings to facilitate the adoption process for all drafted documents.

REVIEW EXISTING CITY

DOCUMENTS
We will review the existing Housing, Community
Character, Open Space, Parks, Recreation, Childcare,
Community Health, Safety, and Conservation Elements,
as well as the Implementation Program Chapters of
the City’s General Plan. Throughout this review we
will analyze the Elements and the effectiveness of their programs and impacts on the City’s built environment.

In addition to the existing General Plan Elements, other City documents will be reviewed to understand local
conditions, including the City’s Zoning Ordinance,
2019 Hazard Mitigation Plan, 2002 Design
Guidelines, and the Lassen County 2023 Regional
Transportation Plan.
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IDENTIFY NEEDED CHANGES
We will work with City staff to audit the General Plan
to identify inconsistencies and ensure compliance
with State law and the General Plan Guidelines. This
evaluation will include every General Plan goal, policy, and implementation program. Staff will determine and
identify policies and programs that continue to reflect current policy, as well as aspects of the 1999 General
Plan to remove and improve. Based on that evaluation,
we will modify Plan contents accordingly and facilitate a series of study sessions with Planning Commission
and City Council to identify new Plan content.

UPDATE THE GENERAL PLAN
We will prepare a long-lasting, flexible General Plan
that can respond to the changing needs of the City, of
Susanville, and its residents. All prepared documents
will be user-friendly through clear writing and strategic use of graphics and photos to illustrate concepts and
policies. All documents will be easily accessible in hard copy and online formats. As part of this effort, we will craft new policies and programs for consideration that
reflect statutory changes and contemporary planning
practice. The General Plan’s updated goals, policies,
and implementation programs will be based on input
by the community and decision-makers throughout the
Update process.

FORMULATE A FEASIBLE

IMPLEMENTATION PROGRAM
One of the hallmarks of our general plans is an
emphasis on implementation and achievable action.

Preparing a general plan is nothing more than an
academic exercise if it sits on the shelf. Consequently, a key focus of our approach to preparing general plans
is ensuring that the final product is implementable. The General Plan will provide clear direction regarding
how programs or policies will be implemented, who
will be responsible for the implementation, and what
the time frame is for implementation. We will work with City staff to develop measurable indicators of successful implementation.

PREPARE ENVIRONMENTAL

DOCUMENTS
We will prepare all necessary environmental
documents for this Update, including an Initial Study
with Negative Declaration, to ensure a timely adoption
process for the City. If the Initial Study reveals potential significant environmental impacts and it is determined
that a Mitigated Negative Declaration or Environmental
Impact Report (EIR) is required, then the Consultants
will work with City staff on an amendment to this
Agreement to develop a scope of work and budget to
cover the additional environmental review needed.
24 CITY OF SUSANVILLE | COMPREHENSIVE GENERAL PLAN ELEMENTS UPDATE 297

SCOPE OF SERVICES
Phase 1 – Project Initiation

1.1 Request for Information (RFI). The
Consultants will provide a Request for Information (RFI) to City staff in advance of the Project kick-off meeting.

The RFI will list data necessary for the Consultant team to prepare the Update. The Consultants will discuss the RFI at the kick-off meeting.

1.2 Project Kick-off. The Consultants will
facilitate a project kick-off meeting with City staff.

During this meeting, the Consultants will work with City staff to accomplish the following:
• Review the work scope and schedule.
• Establish communication protocols, including
monthly status reporting, project status coordination
calls, and conference call/online video call
protocols.
• Determine a typical review schedule needed by
City staff for draft work products.
• Identify informational sources and available GIS
mapping data, including its level of accuracy,
status, and most recent updates.
• Review and discuss overall organization of the
Housing Element Update.
• Discuss the community engagement strategy, City
staff and Consultant roles and responsibilities, and
formation of the Focus Group.
• Review preliminary RHNA.
• Discuss data resources, approach, and
methodology for the sites analysis.
• Discuss critical housing issues and the City’s existing Housing Element.
• Determine consultation and coordination with
appropriate governmental agencies.

1.3 Newsletter #1: Project Overview.

The Consultants will prepare a newsletter that describes what a housing element is, how and why it is being
updated, the project schedule, and how to get involved
in the process. The Consultants will also include a
section on State Housing Element law FAQs. The
newsletter will also describe the other components of
the project, including the updates to the remaining
General Plan Elements, and environmental analysis.

The newsletter will publicize upcoming community
engagement opportunities and the first on-line
engagement tools.

1.4 Diagnostic Document Review. The
Consultants will review all City documents relevant to
the update of the Housing, Circulation, and Safety
Elements, including the 1990-2010 General Plan
and related amendments, the updated Land Use,
Circulation, and Safety Elements (2023), 2019 Lassen
County Multi-Jurisdictional Hazard Mitigation Plan,
5th Cycle Susanville Housing Element, City Municipal
Code, existing Zoning Ordinance, over-the-counter
planning hand-out materials, and other planning policy
or regulatory documents.

1.5 General Plan Elements Audit.

The Consultants will work with City staff to evaluate
the existing Community Character (existing Chapter
6), Open Space, Parks, Recreation, and Childcare
(existing Chapter 7), Community Health, Safety, and
Conservation (existing Chapter 9) Implementation
Program Chapters in the existing General Plan
Elements. The Audit will help determine what works,
what does not work, and where the elements lack
adequate or current guidance. The Consultants will
use our proprietary General Plan Audit Tool to provide
insights on the existing elements clarity; linkages to
other plans; progress in achieving desired outcomes;
and whether goals, policies, and implementation
programs should be carried forward, modified, or
removed.
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Deliverables:
• Request for Information (digital version)
• Kick-off Meeting Materials
• Newsletter #1: Project Overview (digital version,
50 hardcopies)
• General Plan Audit (digital version)
Phase 2 – Project Management
and Coordination

2.1 The Consultants will regularly communicate
with City staff on a weekly or bi-weekly basis or, as
necessary, to discuss current tasks, schedule, and
next steps, and resolve any issues. The Consultants
will prepare monthly status reports documenting the
progress made each month on completing the project,
and review and update the schedule, as necessary.

Phase 3 – Community
Outreach and Engagement

3.1 Community Engagement Strategy.

Based on input from City staff at the kick-off meeting, the Consultants will finalize the details of the
comprehensive Community Engagement Strategy.

The strategy will describe engagement methods,
responsibilities, and publicity protocols. The Consultants will structure the Strategy to be inclusive of all those who make up the “community,” including residents;
workers; businesses; property owners; developers
and residential builders; educational institutions; civic, community, and non-profit organizations; religious,
social, cultural, and ethnic groups; and public
agencies. In addition to being inclusive, the goal is
to create meaningful opportunities for involvement
throughout the preparation of the Housing and General
Plan Elements Updates.

3.2 Project Branding and Logo. The
Consultants will develop a branding package for
the Housing and remaining General Plan Elements
Updates. The branding package will include a project
logo and style templates for all work products, maps,
and publicity materials to build enthusiasm about the
project and ensure that this effort is distinct in the minds of the community.

3.3 Website and Online Engagement.

The Consultants will develop an interactive,
informational website, or page on the City’s website,
for the Housing Element Update to provide an easyto-use tool for residents to stay informed during the Update process. The website will provide project
information, access to all materials developed for the
project, and an access point for online engagement
tools for polling and idea generation. This will provide access to virtual meetings that can support those that
cannot attend events due to personal circumstances
or public health restrictions. The Consultants will
regularly update the online engagement tools with
new questions, surveys, opinion polls, and geographic
mapping tools.

3.4 Stakeholder Interviews. The
Consultants will conduct up to 16 virtual one-on-one
and small-group interviews with key stakeholders
and community groups to solicit input on issues and
expectations for the Housing Element Update and
subsequent General Plan Elements. The Consultants will
develop the list of interviewees in consultation with City staff, but the list could include community and business leaders, environmental groups, housing advocates,
senior and other special needs representatives,
developers and real estate brokers, business owners,
and other interest groups.

3.5 Focus Group Meeting #1. The
Consultants will assist City staff with facilitating the first Focus Group meeting. The meeting will include
a discussion of the Focus Group organization and
meeting protocols. The Consultants will present an
overview of the project and schedule and get input
26 CITY OF SUSANVILLE | COMPREHENSIVE GENERAL PLAN ELEMENTS UPDATE 299
and direction on member expectations for the project.

The Consultants will use the opportunity to discuss
housing issues and gain an understanding of the Group
members’ housing-related priorities and concerns. This
is likely to be a virtual meeting via Zoom or other online technology.

3.6 Planning Commission and City
Council Joint Study Session. The Consultants
will facilitate a Joint Study session with the Planning Commission and City Council to present an overview
of the project and schedule and get input and direction on their expectations for the project. The Consultants
will introduce the Focus Group members and ask the
Commission and Council to express to the Group their
expectations for the Group’s work. The Consultants will use the opportunity to discuss housing issues and gain
an understanding of the housing-related priorities and
concerns of the Commissioners and Councilmembers.

The Consultants will assure full public access and
participation.

Deliverables:
• Stakeholder and community contact list (digital;
Excel, pdf)
• Community engagement strategy (digital; Word,
pdf)
• Project logo and branding package (Digital; pdf)
• Website and online engagement (digital)
• Joint Study Session PowerPoint presentation (digital; PowerPoint, pdf)
Phase 4 – Housing Element

4.1 Community Workshop #1:

Housing Concerns and Needs. The
Consultants will facilitate a community workshop as
a virtual townhall event as described in the RFP. This
event will be designed to engage residents and
stakeholders throughout the city. The workshop will
provide a common understanding of the purpose of
the Housing Element Update, key steps in the process,
and seek public input on housing issues and distinct
economic, social, and geographic housing needs.

4.2 Focus Group Meeting #2. The
Consultants will assist City staff with facilitating a
Focus Group meeting to discuss the results of the first community workshop and how the public input should
be considered when preparing the Housing Element.

The Consultants will also review the next steps in the
update, with a focus on the site assessment. This will be a virtual meeting via Zoom or other on-line technology.

4.3 Vacant and Underutilized Sites
Assessment. The Consultants will use the city’s
RHNA allocation and city-supplied data (e.g., Excel
spreadsheets, GIS data layers) tool to develop an
initial “first-pass” adequate sites inventory that will be refined throughout the development of the draft
Element. The Consultants will prepare a complete draft
of the sites inventory and analysis, in accordance
with Government Code Section 65583(a)(3). To
accomplish this, the Consultants will review and update the vacant and underutilized sites inventory using the
current Assessor’s data and field spot checks. The sites inventory will be a parcel-specific land inventory, as
required by AB 2348, based on the current General
Plan and Zoning Code, and other recent planning
efforts related to land use.

The Consultants will strive to ensure that the inventory provides sufficient sites to meet the City’s RHNA for
both affordable and market-rate housing. This site
inventory analysis will require further refinement than previous Housing Elements due to AB 1397, which
enacted stricter requirements for the adequacy of
housing sites, including non-vacant sites and sites that were identified in previous Housing Elements. Sites
need to have sufficient available infrastructure and
realistic dwelling unit capacity based on development
of affordable housing at the likely density, rather than the maximum density permitted.
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If this analysis reveals insufficient sites, the Consultants will work with City staff to expand the inventory by
identifying possible sites for rezoning, modifying
densities, and outlining other approaches to increasing housing capacity. The Consultants have experience
with this process and, if necessary, will work with
City staff to identify the most suitable sites for rezoning and advise on potential CEQA implications. The
Consultants will collaborate to avoid potentially
significant environmental impacts, to the extent feasible, while examining feasible housing sites. The Consultants will also assess the real-world constraints that may
be presented in development of potential sites (e.g.,
habitat/open space restrictions, agency permitting
requirements, easements).

The Consultants will maintain the inventory as it
develops during the process in an easily tracked
format, so it can be revised as necessary during the
Housing Element update. The Consultants will provide
the City with the inventory files (i.e., GIS data layers, Excel spreadsheets) prior to the project’s conclusion.

Following initial review by HCD, the final sites used
in the Housing Element will be inserted into HCDs
standard sites form for submittal with the Final Housing Element.

4.4 Focus Group Meeting #3. The
Consultants will assist City staff with facilitating a Focus Group meeting to discuss the results of the vacant
and underutilized sites assessment. Mintier Harnish
will review our methodology, present our findings,
discuss the implications for rezoning and the CEQA
assessment, and discuss options. This will be a virtual meeting via Zoom or other on-line technology.

4.5 Community Workshop #2: Vacant
and Underutilized Sites Assessment. The
Consultants will facilitate a virtual community workshop on the results of the vacant and underutilized sites
assessment. The Consultants will conduct a webinar to
review our methodology, present our findings, describe
the implications for rezoning, and layout options. The
Consultants will then facilitate a question and answer
session and small group breakouts to discuss the siting solutions presented. The on-line workshop will also
include a community opinion survey based on the
sites assessment to provide an additional opportunity
for community input. The webinar and polling will
remain on the website for two to three weeks to assure
full community participation. The Consultants will
summarize the results of the input received.

4.6 Focus Group Meeting #4. The
Consultants will assist City staff with facilitating a
Focus Group meeting to discuss the results of the
community discussion and survey about the vacant
and underutilized sites assessment. The Consultants will solicit ideas and direction from the Focus Group about
how to address community concerns as the Consultants
initiate preparation of the Housing Element. This is
likely to be a virtual meeting via Zoom or other on-line technology.

4.7 Planning Commission and City
Council Joint Study Session. The Consultants
will facilitate a Joint Study session with the Planning Commission and City Council to discuss the results of
the community discussion, survey, and Focus Group
meetings on the sites assessment. The Consultants
will solicit ideas and direction from the Planning
Commission and City Council about how to address
community concerns as the Consultants initiate
preparation of the Housing Element. This is likely to be a virtual meeting via Zoom or other on-line technology.

4.8 Administrative Draft Housing
Element.

4.8.1 Existing Housing Needs Analysis. The
Existing Housing Needs Analysis is a comprehensive
evaluation of current demographic, employment,
housing, and housing market conditions and trends.

The Consultants will use this section as the basis for
determining the existing unmet housing needs in the
city. The Consultants will update the assessment of
28 CITY OF SUSANVILLE | COMPREHENSIVE GENERAL PLAN ELEMENTS UPDATE 301
housing needs for all income groups and identify
the city’s special housing needs. The Consultants will
include the following topic areas in this assessment:

Demographic Profile and Employment Profile.

This section establishes “baseline” population and
employment characteristics for the city, including
population growth trends, age characteristics, race and ethnicity, income, and local employment trends, as well as population and employment projections.

Household Characteristics and Housing Stock. The
Consultants will use recent data sources to update the
description of the existing housing stock in terms of
housing stock growth and composition, vacancy rates,
housing age and conditions, and overcrowding. The
Consultants will also describe housing cost burdens
and the ability of households of different income levels to pay for housing. The Consultants will describe
current housing market trends, home sale prices,
and rental rates using recent data sources (e.g.,
DataQuick, Zillow, CalREALTORS records) and based
on conversations with local realtors.

Special Needs Housing Analysis. The Consultants will
update the analysis of housing needs for special needs
populations, including senior households, persons
with disabilities, including persons with developmental disabilities, large families, single female-headed
households, farmworkers, seasonal workers, extremely
low-income households, persons in need of emergency
shelter, and students.

4.8.2 Housing Resources and Opportunities.

The Housing Resources and Opportunities section will
examine the resources and opportunities available for
the development, rehabilitation, and preservation of
housing. Included is an inventory and analysis of the
land resources (i.e., vacant and underutilized sites),
as well as the financial and administrative resources
available to support housing activities.

Vacant and Underutilized Sites Assessment. A
description and discussion of findings from the
assessment will be included under this section in the
Housing Element. The Consultants will also take into
consideration community input and Focus Group
direction in preparing this section.

Affirmatively Furthering Fair Housing. As a part
of the sites assessment, the Consultants will analyze
whether the identified sites serve the purpose of
replacing segregated living patterns with truly
integrated and balanced living patterns that work to
transform racially and ethnically concentrated areas
of poverty into areas of opportunity. In this effort, the Consultants will:

Adequacy of Public Facilities and Services. The
Consultants will prepare an assessment of the
adequacy of water and wastewater infrastructure
to meet existing and future housing needs based on
existing master plans and discussions with City staff.

Inventory of Financial and Administrative Resources.

The Consultants will describe local, regional, State,
and Federal financial and administrative resources
available to help the City implement its housing
programs.

Energy Conservation Opportunities. The Consultants
will describe opportunities for energy conservation,
including the City’s General Plan policies that promote energy conservation and air quality protection, and
other alternative energy and green building measures.

The Consultants will also describe local energy
conservation programs, such as weatherization and
rebate programs provided by local utility companies.

4.8.3 Housing Constraints. The Consultants will
review and update the analysis of both governmental
and non-governmental constraints, such as land
and development costs, site constraints, existing or
planned infrastructure, land use controls, building
code regulations, fees, and permit and processing
procedures. The Consultants will also analyze
constraints on housing for persons with disabilities,
as well as the City’s current permitting procedures for emergency shelters, transitional and supportive housing, and single-room occupancy units. The Consultants will
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update this section to address the current economic,
climate, and housing market conditions. The housing
constraints analysis will also document local efforts to remove governmental constraints to improve the City’s
ability to meet its share of the regional housing needs.

4.8.4 Evaluation of Previous Housing Element.

The Consultants will review and evaluate the
implementation of the current Housing Element policies
and programs based on information provided by City
staff and annual Housing Element reports submitted
to HCD. The evaluation will identify which programs
have been accomplished, which programs have been
the most successful, and why some housing programs
have not been implemented or have been unsuccessful.

The Consultants will prepare an assessment memo
summarizing the results from this analysis and
recommending specific changes to be incorporated
into the Housing Element Update.

4.8.5 Administrative Draft Policy Document. The
Consultants will update the current Housing Element
goals, policies, programs, and quantified objectives
based on the evaluation of the performance of these
items in the current Housing Element, the housing needs and constraints, recent changes to State Housing
Element law, public input, and feedback from City
staff. Housing policies and programs will build upon
the most successful policies and programs in the current Housing Element.

4.9 Community Workshop #3:

Affirmatively Furthering Fair Housing.

Meeting the housing needs of all populations without
discrimination is a requirement for an adequate
Housing Element. To effectively combat housing
discrimination and affirmatively further fair housing,
HCD has identified recommendations and action steps
to address the 10 impediments to fair housing. As
part of this virtual workshop, the community will be
presented information on population, demographic,
socioeconomic, and geographic indicators of housing
impediment. Following the presentation, the community
will meet in small groups to identify methods to help
overcome these issues.

4.10 Focus Group Meeting #5. The
Consultants will assist City staff with facilitating a Focus Group meeting to review the Administrative Draft
Housing Element. This will be either an in-person or
virtual meetings via Zoom or other on-line technology.

Based on the Focus Group comments and direction,
we will prepare a second Administrative Draft Housing
Element for staff.

4.11 Public Review Draft Housing
Element. The Consultants will prepare a Public
Review Draft Housing Element based on City staff
comments on the second Administrative Draft. The
Consultants will also prepare an appendix with Public
Review Draft General Plan and Zoning Ordinance
Amendments.

4.12 Newsletter #2: Public Review Draft
Housing Element. The Consultants will prepare
a newsletter that provides a summary of the key takeaways in the Public Review Draft Housing Element, particularly key changes to policies and programs, any
proposed changes to land use designations (locations
or density ranges), and what these changes mean for
their community. The newsletter will provide an update
on the Housing Element process and information on
how to provide input on the draft Housing Element.

4.13 Community Workshop #4: Public
Review Draft Housing Element. The
Consultants will facilitate a virtual community workshop designed to engage residents and stakeholders
throughout the city. The workshop will provide a
summary of the Public Review Draft Housing Element,
particularly key changes proposed and what these
changes mean for the community. Proposed General
Plan Amendments will also be described.

The Consultants will facilitate an open-house style
meeting with informational stations that enable
participants to drop by and stay as long as they want.
30 CITY OF SUSANVILLE | COMPREHENSIVE GENERAL PLAN ELEMENTS UPDATE 303
The Consultants will create large-format informational
displays on the project and topical areas and prepare
a presentation to welcome workshop attendees.

The Consultants will provide on-line engagement
opportunities for those unable to attend the workshop.

The Consultants will adapt the workshop to a fully
on-line format should in-person meetings are still
discouraged.

4.14 Planning Commission Study
Session. The Consultants will attend a study session
with the Planning Commission to solicit input on the
Public Review Draft Housing Element and General
Plan Amendments. At the end of the study session, the
Planning Commission will formulate a recommendation
for the City Council to authorize City staff to submit
the Housing Element to HCD for the mandated 90-
day review period. The Consultants will prepare and
present a PowerPoint presentation.

4.15 City Council Study Session. The
Consultants will attend a study session with the City
Council to solicit input on the Public Review Draft
Housing Element, General Plan Amendments, and
request authorization to submit the Housing Element
to HCD for the mandated 90-day review period.

The Consultants will describe all input received
from the community workshop and on-line input and
any revisions to the project documents proposed in
response to this input. The Consultants will prepare and present a PowerPoint presentation.

4.16 HCD Review Draft Housing
Element, HCD Checklists, and
Transmittal to HCD. The Consultants will revise
the Public Review Draft Housing Element based on
direction from the Planning Commission and the City
Council and prepare the draft to be delivered to HCD.

The Consultants will provide a digital copy of the HCD
Review Draft Housing Element for posting on the City
website and will send out an email to stakeholders
and community meeting attendees. The Consultants
will also prepare a cover memorandum to accompany
submission of the Draft Housing Element to HCD. Under
State law, HCD has up to 90 days to review the Draft
Housing Element. During the HCD review process,
Mintier Harnish will maintain close contact with the
designated HCD reviewer to respond to any questions
he/she may have during the process.

4.17 Meeting with HCD. Following submission of
the HCD Review Draft Housing Element and prior to the
end of the 90-day review period, The Consultants and
City staff will meet with HCD staff or conduct a phone
call meeting to discuss the Draft Housing Element and
preliminary HCD comments.

4.18 Response to HCD Comments. Following the
City’s receipt of HCD comments on the HCD Review
Draft Housing Element, the Consultants will prepare a
preliminary response to HCD comments and provide
this to City staff for their review. Based on comments
received from City staff, the Consultants will then
prepare a formal written response to HCD comments
and submit them to HCD. The Consultants will work
closely with HCD to seek a timely conditional approval
letter prior to Planning Commission and City Council
hearings. If necessary, The Consultants will meet with
HCD after submitting the response to comments to
facilitate the review process.

Deliverables:
• Underutilized and Vacant Sites Assessment (digital;
GIS, Excel, pdf)
• Community Workshops #2, #3, and #4 Materials
(digital; webinar, PowerPoint, on-line opinion
survey, hard copy large format posters)
• Opinion Survey Results (digital; Word, pdf)
• Administrative Draft Housing Element (#1) (hard
copy (1); digital; Word, pdf)
• Administrative Draft Housing Element (#2) (hard
copy (1); digital; Word, pdf)
• Public Review Draft Housing Element (hard copy
(1); digital; Word, pdf)
• Newsletter #2 (digital; InDesign, pdf)
• Study Session Materials (digital; PowerPoint)
31 MINTIER HARNISH | PROPOSAL FOR SERVICES
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• Addendum outlining revisions of Public Review Draft
in response to input and comments from the public,
Planning Commission, and City Council Study
Sessions, including track changes of revisions.
(digital; Word, pdf)
• HCD Review Draft Housing Element (digital, pdf)
• Completeness Checklist (digital; Word, pdf)
• Response to HCD Comments (digital; Word, pdf)
Phase 5 – Safety
Element Update

5.1 Draft the Element and Climate
Vulnerability Assessment. The Consultants
will draft an updated Community Health, Safety,
and Conservation Element for the City that is
responsive to community needs and complies with
all applicable State laws, including the procedural
and statutory requirements and guidance of the
California Department of Forestry and Fire Protection,
the California Office of Emergency Services, and the
Office of Planning and Research. As requested, this
work will focus on the statutory requirements of SB
379, SB 1241, SB 99 and AB 747. It is anticipated
that the following list of requirements will be used as a guide to complete this update:

Wildfire: Recent Statutory Amendment (applicable to
Safety Elements updated in 2014 or later) pursuant to
Government Code 65302(g)(3) and 65302.5.

Flood: Recent Statutory Amendment (applicable to
Safety Elements updated in 2009 or later) pursuant to
Government Code Section 65302(d)(1) and (g)(1).

Climate Adaptation and Resiliency: Recent Statutory
Amendment (applicable to Safety Elements updated
in 2017 or later) pursuant to Government Code
65302(g)(4).

Evacuation Routes: Recent Statutory Amendment
(applicable to Safety Elements updated in 2020 or
later) pursuant to Government Code 65302(g)(5).

Certified Local Ordinances: Local ordinances certified
as meeting or exceeding Title 14 SRA Fire Safe
Regulations, pursuant to 14 CCR 1270.01 and
1270.03.

First Responders: Establish on-going coordination
mechanisms between first responders and policy
makers to maximize limited resources.

As part of Task 5.1, the Consultants will prepare
the following assessments and analyses:

Climate Vulnerability Assessment: Following review
of existing climate adaptation and resiliency strategies from the 2018 HMP, 2023 Lassen County General
Plan Safety Element, and other relevant documents
and resources, the Consultant Team will draft a
Climate Vulnerability Assessment (CVA) and develop
recommendations for General Plan goals, policies,
and implementation actions in support of SB 379. This
SOW will provide a detailed look at climate change
vulnerabilities and adaptations with a focus on new
state requirements. The results are intended to provide information to help inform updates to the General
Plan Community Health, Safety, and Conservation
Element (especially related to climate resilience and
adaptation), in addition to meeting the legislative
requirements associated with a recent bill:

Senate Bill 379 (2016). As of January 1, 2017,
SB 379 requires cities and counties to include
climate adaptation and resiliency strategies in their
general plan safety elements upon the next revision.

The bill requires the climate adaptation update to
include a set of goals, policies, and objectives for
communities based on a vulnerability assessment.

It also requires implementation actions, including
the conservation and implementation of natural
infrastructure that may be used in adaptation
projects.

The CVA, in combination with the City’s adopted HMP
and Community Health, Safety, and Conservation
Element, will help safeguard Susanville against both
current and future hazard conditions, including the
32 CITY OF SUSANVILLE | COMPREHENSIVE GENERAL PLAN ELEMENTS UPDATE 305
changes in hazard events from climate change, and
meet requirements of SB 379. The approach will also
respond to the reality of wildfire, flooding, and other threats faced in the city, and incorporate input from the public, stakeholders, and decision makers.

The updated CVA will consider the threats from all
relevant hazard conditions (called exposures in CVA
terminology) and will emphasize changes to hazard
frequency and severity due to climate change. The
updated vulnerability assessment will also assess local population and asset sensitivities to such exposure.

This includes the risk of physical damage to buildings
and infrastructure, social vulnerability of persons
likely to be disproportionately harmed by hazards,
potential disruption to the City’s economic engines,
loss of important services, and damage to sensitive
ecosystems.

Consistent with State regulations and guidance, the
Consultants will ensure the revised CVA includes
information available from Federal, State, regional,
and local agencies that will assist in developing the
vulnerability.
• Information, climate models, and tools from caladapt.org. • Information from the City, Lassen County, and other
applicable local and regional agencies on the
types of assets, resources, and populations that will
be sensitive to various climate change hazards.
• Information from the City, Lassen County, and
other applicable local agencies on their current
capabilities to deal with the impacts of climate
change.
• Historical data on natural events and hazards,
including locally prepared maps of areas subject
to previous risk, areas that are vulnerable, and sites
that have been repeatedly damaged.
• Existing and planned development in identified atrisk areas, including structures, roads, utilities, and essential public facilities.
• Federal, State, regional, and local agencies with
responsibility for the protection of public health
and safety and the environment, including special
districts and local offices of emergency services.

The Consultants will also analyze climate-related
hazards that are expected to be impacted by climate
change, including those that may occur more frequently
and become more severe in future years, such as
wildfire. Based on the adopted 2018 HMP, the
Consultants anticipate including flood, wildfire, severe weather, drought, and seismic and geologic hazards;
however, additional research and discussions with City
staff may identify other hazards to include.

Climate Adaptation and Resilience Goals and
Policies: The Consultants understand that, in
accordance with State law, the CVA must be integrated
into a Safety Element. This includes identifying the
potential for harm that climate change poses to the
community, providing adaptation and resilience goals
and policies to protect the community, and integrating
implementation measures to put the goals and policies
into practice. Based on the results of the CVA, the
Consultants will prepare new general plan goals that
establish a framework for adaptation and resilience in
the city. The goals will focus on improving resiliency
throughout the city for all populations and assets, with particular emphasis on the populations and assets
that are most vulnerable. In coordination with City
staff, the Consultants will incorporate the CVA into the Community Health, Safety, and Conservation Element
in a way that best serves the community and also
achieves full compliance with sSate law. The budget
assumes two meetings in which the Consultants and
City staff will participate in person, videoconference, or webinar.

5.2 Prepare and Finalize Element.

The Consultants will prepare an initial draft of the
City’s General Plan Community Health, Safety, and
Conservation Element and will work with City staff to
conduct public outreach to refine the draft over time.

It is expected that review and revision of the Element
33 MINTIER HARNISH | PROPOSAL FOR SERVICES
306
will be coordinated and combined to the extent
possible with review, revision, and finalization of other components of the General Plan.

Administrative Draft: The initial Administrative Draft
will conform to the most recent update of the State’s
General Plan Guidelines and address all relevant
content requirements within Cal. Gov’t Code Section
65302(g) and (h) for the protection of the community
from any unreasonable risks associated with the effects of:
• Flood protection (Compliance with AB 162);
• Seismic Hazards (primary and secondary);
• Wildfires (including compliance with SB 1241);
and
• Climate change adaptation and resilience (in
accordance with requirements of SB 379).

It is anticipated that mapping will be provided for
wildfire, seismic and geologic hazards, flooding,
and climate change. In addition, the element will
also include mapping and discussions of evacuation
routes (per SB 99 and AB 747), peak load water
supply requirements, and minimum road widths and
clearances around structures in the context of safety
and evacuation planning. The Consultants will prepare
a map displaying residential neighborhoods with
fewer than two emergency evacuation routes based
on GIS shapefiles and analysis conducted by the City
in keeping with SB 99, and we will also develop an
appendix to the element that addresses evacuation
route capacity and viability under a range of scenarios.

The Consultants will prepare policies that address
emergency access for single-egress neighborhoods.

Once complete, the Administrative Draft policy
document and evacuation capacity study will be
transmitted to City staff for review and comment.

Public Review Draft: Based on the City’s input, the
Consultants will develop a Public Review Draft of the
Community Health, Safety, and Conservation Element
and coordinate public review. A good public outreach
effort educates the public and motivates them to take
action to mitigate hazards near or inside their homes;
this educational effort will be paired with public
outreach regarding other components of the General
Plan to the greatest extent possible.

Final Draft: Once public review and all required
environmental review has been completed (see Phase
8), the Consultants will support City staff in presenting the final Element to the City Council for final adoption and approval upon incorporation of edits based on
public comment. The Consultants will also support
approvals from the Planning Commission for final
adoption by City Council.

Deliverables:
• Evacuation Planning Analysis (digital; GIS, Excel,
pdf)
• SB 99 Accessibility Assessment (digital; GIS, Excel,
pdf)
• Emergency Evacuation Capacity Analysis (digital;
GIS, Excel, pdf)
• Climate Vulnerability Assessment (digital; Word,
pdf)
Phase 6 – Noise
Element Update

6.1 Background Noise Monitoring/
Community Noise Survey. The Consultants
will conduct a thorough Community Noise Survey
within the City limits to update the current Noise
Element pursuant to Government Code Section
65302(f). The Noise Element will contain information
consistent with the requirements of the State of
California Governor’s Office of Planning and
Research’s Noise Element Guidelines. The noise
surveys will be conducted to analyze and quantify
noise levels and the extent of noise exposure of
the major noise sources in the city through actual
measurement surveys and the use of appropriate noise
modeling.
34 CITY OF SUSANVILLE | COMPREHENSIVE GENERAL PLAN ELEMENTS UPDATE 307
Community Noise Survey – Noise Sensitive Locations.

The community noise survey component of the
background report will consist of short-term and longterm noise level measurements at locations removed from major noise sources to establish typical ambient
conditions in residential, park, school areas, and
other noise-sensitive locations. Noise measurements
will be conducted at as many locations as necessary
to provide a representative cross-section of noise
exposure within the city. The community noise survey
is an important component in the updating of Noise
Element and developing standards, where appropriate,
to maintain or improve the ambient noise environment
within sensitive areas of the city and to develop
strategies for controlling noise at the source for noisegenerating uses. The results of the community noise surveys will be tabulated and plotted, with the Day/
Night Average Level (Ldn), average (Leq) and maximum
(Lmax) values included in the tables and graphics.

Noise Source Inventory/Survey. In addition to
conducting ambient noise surveys to quantify ambient
noise exposure within the noise-sensitive areas of the
City, an important component of the Noise Element
Background Report is a noise source inventory. This
inventory will include transportation noise sources and representative noise-generating business or locations
within the City. The following specific noise generating sources will also be evaluated:

Traffic Noise. Existing noise levels due to
major roadways (state highways and major
collector roadways) will be evaluated. The
Consultants will use a combination of traffic noise
level measurements and the Federal Highway
Administration (FHWA) Noise Prediction Model
with existing and projected future traffic volumes
provided by the City to predict distances to existing
and future traffic noise contours. The contours will
be plotted on appropriate base maps provided by
the City.

Industrial Facilities and Stationary
Noise Sources. The Consultants will identify
representative specific noise-generating industrial
facilities and other representative fixed/stationary
noise sources within the city. We will work with City
staff to identify facilities which may have resulted
in noise-related concerns in the past and evaluate
those facilities as appropriate. Stationary noise
sources to be evaluated would include, but not be
limited to, industry, mining uses, commercial loading
docks, car washes, auto repair facilities, active
recreation areas, etc.

6.2 Mapping of Future Noise
Contours. The Consultants will prepare and provide
mapping of future traffic noise contours.

6.3 Preparation of Goals & Policies.

The Consultants will provide customized goals and
policies for Susanville. Prior to the development
of updated goals and policies, the Consultants
recommend discussing the effectiveness of the current
goals and policies with City Planning Department staff.

This approach will ensure that the ineffective policies are updated while the effective policies are retained.

Any updated policies, specifically including changes
to noise standards, will be supported by the data
collected during the community noise surveys discussed
in Task 6.1.

6.4 Preparation of Full Noise Element.

The Consultants will prepare a draft Noise Element
update for the City’s review and comment. The
draft Noise Element will include a complete
background section containing acoustical terminology,
methodology, noise measurement and modeling
results, an inventory of representative significant noise sources within the city, and options for noise mitigation measures. It will also contain a Goals and Policies
section. All data and noise contour information will
be provided electronically as well as included in the
written report.
35 MINTIER HARNISH | PROPOSAL FOR SERVICES
308
Deliverables:
• Background Report on Noise Monitoring (digital;
GIS, Excel, pdf)
• Future Noise Contour Maps (digital; InDesign, pdf)
• Administrative Draft Noise Element (hard copy (1);
digital; Word, pdf)
• Preliminary Draft Noise Element (digital copy (1);
digital; Word, pdf)
• Public Review Draft Noise Element (hard copy (1);
digital; Word, pdf)
Phase 7 – Technical
Updates to Remaining
General Plan Elements

7.1 Administrative Draft General Plan
Elements. The Consultants will prepare updates
to the remaining Susanville General Plan Elements
including the:
• Introduction (existing Chapter 2)
• Community Character (existing Chapter 6)
• Open Space, Parks, Recreation, and Childcare
(existing Chapter 7)
• Community Health, Safety, and Conservation
(existing Chapter 9)
• Implementation Programs Chapter
• Glossary and Key Terms

7.2 Preliminary Review Draft Elements
(Excluding the Housing Element). Following
review and comment by City staff, the Consultants
will make appropriate corrections and updates and
create a second Preliminary Draft set of elements. This version will ensure all appropriate changes have been
completed.

7.3 Public Review Draft Elements
(Excluding the Housing Element). Following
review and comment by City staff, the Consultants
will make appropriate corrections and updates and
prepare the Public Review Draft elements. Mintier
Harnish will publicize the Draft elements by assisting
the City with posting notices on the City’s social media platforms and City website. The Draft elements will be
released to the public for a review period of no fewer
than 30 days.

7.4 Planning Commission and City
Council Joint Study Session. The Consultants
will facilitate a Joint Study session with the Planning Commission and City Council to present the Draft
General Plan Elements. The Consultants will solicit input and direction from the Planning Commission and City
Council. The Consultants will revise the Draft General
Plan Elements as necessary following the study session.

7.5 Agency Review of the Public
Review Draft Elements. The Consultants
will provide digital copies of the Public Review
Draft General Plan Elements to all relevant public
agencies. Following the receipt of agency comments,
the Consultants will work with City staff to determine
which comments require immediate incorporation into
the Elements and those that are most appropriate to
forward to the Planning Commission and City Council
for recommendation.

7.6 Revised Public Review Draft
Elements. Based on the direction and feedback
from the Joint Study Session in Task 5.4, the Consultants will prepare Revised Public Review Circulation, Safety, and Environmental Justice Elements to City staff prior to the hearings in Phase 7.

Deliverables:
• Administrative Draft General Plan Elements (digital
version, Word/PDF)
• Preliminary Draft General Plan Elements (digital
version, Word/PDF)
• Public Review Draft General Plan Elements (digital
version, Word/PDF)
• Revised Public Review Draft General Plan Elements
(digital version, Word/PDF)
36 CITY OF SUSANVILLE | COMPREHENSIVE GENERAL PLAN ELEMENTS UPDATE 309
Phase 8 – CEQA Compliance

8.1 Prepare Initial Study and
Environmental Assessment. The Consultants
will conduct an environmental assessment of the Public
Review Draft General Plan Update consistent with
the requirements of California Environmental Quality
Act (CEQA). In December 2023 the City prepared
an Initial Study/Negative Declaration (IS/ND) that
evaluated updates to the Land Use and Community
Development Element and the Circulation Element of
the General Plan. The IS/ND for these two Elements
has not yet been certified.

Subsequent to the initiation of public and agency
circulation of the IS/ND for the two Elements, the City decided to comprehensively update the remaining
General Plan Elements. To support that update, the
City seeks to comply with CEQA. As set forth in
the RFP, the City requests that the Consultants will
prepare an Initial Study to characterize any potential
environmental effects and any needed mitigation
measures engendered by the Comprehensive General
Plan Update.

The Consultants will prepare an Initial Study to
evaluate the potential environmental effects of the
Comprehensive General Plan Update. The Initial Study
will evaluate all topics contained in Appendix G of
the State CEQA Guidelines. Our assumption is that
many potential environmental effects will be mitigated
by goals and policies set forth in the comprehensively
revised General Plan.

We assume that the Initial Study will conclude that a
Negative Declaration is the proper CEQA document.

The type of Negative Declaration will likely be a
standalone IS/ND that evaluates only the new General
Plan Elements. However, there may be an opportunity
to tier from the Land Use/Circulation IS/ND
through the use of a Supplemental IS/ND or IS/ND
Addendum depending upon the previous certification
of the Land Use/Circulation IS/ND.

Following is the outline of tasks to complete the CEQA
process for a standalone IS/ND:

1. Project Description

2. Draft Initial Study

3. Memo to identify the proper CEQA documentation

4. Public/Agency Review Draft IS/ND

5. Distribution/Posting to CEQAnet/Noticing of
Review Draft IS/ND

6. Respond to Public Comments (up to limit of budget)
At the completion of Task 3 (above), if it is determined that an IS/ND is appropriate, the Consultants will
complete Tasks 4-6 (above). We will submit a draft
of all required CEQA documents to the City and
provide an updated copy, responding to all edits
and comments made by the City, for circulation. All
CEQA documents (draft and final) will be submitted in
Microsoft Word and PDF versions.

If the Initial Study reveals potential significant
environmental impacts and it is determined that a
Mitigated Negative Declaration or Environmental
Impact Report is required, then the Consultants
will work with City staff on an amendment to this
Agreement to develop a scope of work and budget to
cover the additional environmental review needed.

Deliverables:
• Draft IS/ND (digital version, Word/PDF)
• Final IS/ND (digital version, Word/PDF)
Phase 9 – Adoption

9.1 Planning Commission Hearing.

The Consultants will attend one public hearing with the Planning Commission facilitated by City staff to review the Revised Public Review Draft Housing and General
Plan Elements and companion CEQA document. The
Planning Commission will consider the comments made
during the public hearing and make recommendations
37 MINTIER HARNISH | PROPOSAL FOR SERVICES
310
to the City Council. If it is desired for the Consultant to attend more than one hearing, then additional meetings
will be added as additional tasks.

9.2 City Council Hearing. The Consultants
will attend one public hearing with the City Council
facilitated by City staff to review the Revised Public
Review Draft Housing, and General Plan Elements and
companion CEQA deliverable. At the hearing, the
City Council will consider the Planning Commission
recommendations and the comments made at the
Planning Commission public hearing. After the
hearing, the City Council will direct the Consultant
to incorporate their recommendations and prepare
the Final Housing, and General Plan Elements and
companion CEQA document.

9.3 Final Documents. Following public
review and the City Council hearing of the Revised
Public Review Draft Housing and General Plan
Elements and Initial Study with Negative Declaration
(IS/ND), the Consultant will prepare the Final Housing
and General Plan Elements and IS/ND document for
adoption.

Deliverables:
• Planning Commission Hearing Materials
• City Council Hearing Materials
• Final Document (digital copy in Word/PDF)
38 CITY OF SUSANVILLE | COMPREHENSIVE GENERAL PLAN ELEMENTS UPDATE 311
2023 2024
FebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJune Phase 1 - Project Initiation
Phase 2 – Project
Management and
Coordination
Phase 3 – Community
Outreach and Engagement
Phase 4 – Housing Element
Phase 5 – Safety Element
Update
Phase 6 – Noise Element
Update
Phase 7 – Technical Updates
to Remaining General Plan
Elements
Phase 8 – CEQA
Compliance
Phase 9 – Adoption
We have prepared an initial project schedule for City staff review. It projects adoption of the General Plan and Initial Study with Negative Declaration by Summer 2024, about 17 months.

We will discuss this overall schedule at the project kick-off meeting and refine as necessary. We will then prepare a detailed, six-month schedule that identifies milestones by week. This schedule will then be regularly updated as the project progresses.
39 MINTIER HARNISH | PROPOSAL FOR SERVICES

SCHEDULE
312
40 313
5 BUDGET PROPOSAL
BUDGET

PROPOSAL
The following pages detail the estimated Budget Proposal for the Project. The totals in the spreadsheet represent a total not-to-exceed cost based on the provided scope of work. The amount of time key personnel will be involved in the respective portions of the project is shown in the Budget Proposal.
41 314

SUSANVILLE GENERAL PLAN UPDATE
Phases,
Tasks Description
HARNISH Project AdvisorB. GIBBONS Project ManagerM. GIBBONS Asst. Project ManagerLESTERHE LeadWOOSLEYPlannerSupport/AdministrativeSubtotal HoursSubtotal Costs Phase 1 Project Initiation
Task 1.1 Request for Information (RFI) 2 2 2 6 $1,340
Task 1.2 Project Kick-off 12 12 12 4 40 $8,740
Task 1.3 Newsletter #1: Project Overview 2 2 8 12 $2,320 Task 1.4 Diagnostic Document Review 2 2 2 2 8 $1,900
Task 1.5 General Plan Elements Audit 2 4 12 18 $3,440
Subtotal 2 20 22 16 24 0 84 $17,740
Phase 2 Project Management and Coordination
Task 2.1 Project Management and Coordination 16 50 36 16 80 198 $39,100 Subtotal 16 50 36 16 0 80 198 $39,100
Phase 3 Community Outreach and Engagement
Task 3.1 Community Engagement Strategy 2 2 4 8 $1,760
Task 3.2 Project Branding and Logo 2 2 20 24 $5,120
Task 3.3 Website and Online Engagement 4 4 6 20 34 $5,530 Task 3.4 Stakeholder Interviews 16 20 36 $6,860
Task 3.5 Focus Group Meeting #1 2 2 8 12 $2,600
Task 3.6 Planning Commission and City Council Joint Study Session 12 12 24 $5,040 Subtotal 0 6 22 64 26 20 138 $26,910
Phase 4 Housing Element
Task 4.1 Community Workshop #1: Housing Concerns and Needs 4 8 12 $2,680 Task 4.2 Focus Group Meeting #2 4 6 10 $2,260
Task 4.3 Vacant and Underutilized Sites Assessment 2 2 4 40 24 72 $14,500 Task 4.4 Focus Group Meeting #3 4 6 10 $2,260
Task 4.5 Community Workshop #2: Vacant and Underutilized Sites Assessment 18 16 34 $6,580 Task 4.6 Focus Group Meeting #4 4 6 10 $2,260
Task 4.7 Planning Commission and City Council Joint Study Session 2 6 8 $1,760 Task 4.8 Administrative Draft Housing Element 6 10 8 56 80 160 $31,620 Task 4.9 Community Workshop #3: Affirmatively Furthering Fair Housing 4 8 12 $2,680 Task 4.10 Focus Group Meeting #5 4 6 10 $2,260
Task 4.11 Public Review Draft Housing Element 4 4 4 10 22 $5,060 Task 4.12 Newsletter #2: Public Review Draft Housing Element 2 2 4 8 16 $3,160 Task 4.13 Community Workshop #4: Public Review Draft Housing Element 8 8 8 24 $5,080 Task 4.14 Planning Commission Study Session 12 8 20 $3,920 Task 4.15 City Council Study Session 12 12 $2,520
Task 4.16 HCD Review Draft Housing Element, HCD Checklists, and Transmittal to HCD 2 8 10 $2,240 Task 4.17 Meeting with HCD 2 2 4 $980
Task 4.18 Response to HCD Comments 2 12 14 $3,080
Subtotal 18 52 18 228 144 0 460 $94,900
Phase 5 Safety Element Update
Task 5.1 Draft the Element and Climate Vulnerability Assessment 2 8 10 $2,180 Task 5.2 Prepare and Finalize Element 4 4 8 $1,840
Subtotal 0 6 12 0 0 0 18 $4,020
Phase 6 Noise Element Update
Task 6.1 Background Noise Monitoring / Community Noise Survey 0 $0 Task 6.2 Mapping of Future Noise Contours 2 2 4 $920
Task 6.3 Preparation of Goals & Policies 2 4 6 12 $2,820 Task 6.4 Preparation of Full Noise Element 2 4 6 $1,340 Subtotal 2 8 12 0 0 0 22 $5,080
Phase 7 Technical Updates to Remaining General Plan Elements Task 7.1 Administrative Draft General Plan Elements 12 40 60 36 148 $32,260 Task 7.2 Preliminary Review Draft Elements (Excluding the Housing Element) 8 10 10 12 40 $8,940 Task 7.3 Public Review Draft Elements (Excluding the Housing Element) 4 6 6 8 24 $5,280 Task 7.4 Planning Commission and City Council Joint Study Session 12 12 24 $5,520 Task 7.5 Agency Review of the Public Review Draft Elements 4 4 8 $1,840 Task 7.6 Revised Public Review Draft Elements 4 8 8 8 28 $6,200 Subtotal 28 80 100 0 64 0 272 $60,040
Phase 8 CEQA Compliance
Task 8.1 Prepare Initial Study and Environmental Assessment 8 4 12 $3,240 Subtotal 8 4 0 0 0 0 12 $3,240
Phase 9 Public Hearings and Adoption
Task 9.1 Planning Commission Hearing 12 12 24 $5,520
Task 9.2 City Council Hearing 12 12 24 $5,520
Task 9.3 Final General Plan Documents 2 8 8 16 12 46 $9,700 Subtotal 2 32 8 40 12 0 94 $20,740
TOTAL
Total Hours 76 258 230 364 270 100 1,298 -
2024 Billing Rates $280 $250 $210 $210 $175 $140 - -
Labor Subtotals $21,280 $64,500 $48,300 $76,440 $47,250 $14,000 - $271,770 Direct Expenses (e.g., printing, travel, translation services) $5,000 TOTAL COST $276,770
1) This represents a total not to exceed cost based on the provided scope of work. 2) The distribution of hours between firms, staff categories, and tasks are an estimate.

While the total costs will not change, the distribution of hours/costs may vary depending on actual execution. 3) Labor rates are subject to change every January 1st, although this change will not change the total budget.

MINTIER HARNISH

MINTIER HARNISH BUDGET
42 CITY OF SUSANVILLE | COMPREHENSIVE GENERAL PLAN ELEMENTS UPDATE 315

TOTAL COST
1) This represents a total not to exceed cost based on the provided scope of work. 2) The distribution of hours between firms, staff categories, and tasks are an estimate.

Principal ConsultantSubtotal HoursSubtotal CostsBOLLARDPrincipalGOTCHETData Viz.Associate Consultant TechnicianSUBTOTAL HOURSSUBTOTAL COSTS 0 $0 0 $0
0 $0 4 4 $1,100
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 0 $0 4 0 0 0 4 $1,100
0 $0 0 $0
0 0 $0 0 0 0 0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 0 $0 0 0 0 0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 0 $0 0 0 0 0 0 $0
0 $0 0 $0
0 $0 0 $0
0 0 $0 0 0 0 0 0 $0
0 $0 2 12 14 $2,350
0 $0 2 8 8 18 36 $6,450
0 $0 2 4 18 24 $4,600
0 $0 2 4 6 8 20 $3,700
0 0 $0 8 16 32 38 94 $17,100
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 0 $0 0 0 0 0 0 $0
216 216 $29,160 0 $0
216 216 $29,160 0 0 0 0 0 $0
0 $0 0 $0
0 $0 0 $0
0 $0 0 $0
0 0 $0 0 0 0 0 0 $0
216 216 - 12 16 32 38 98 -
$135 - - $275 $225 $175 $150 - -
$29,160 - $29,160 $3,300 $3,600 $5,600 $5,700 - $18,200 $350 $850
$29,510 $19,050

PLANNING PARTNERS BOLLARD ACOUSTICAL CONSULTANTS

PLANNING PARTNERS AND BAC BUDGET
43 MINTIER HARNISH | PROPOSAL FOR SERVICES
316

TOTAL COST
1) This represents a total not to exceed cost based on the provided scope of work. 2) The distribution of hours between firms, staff categories, and tasks are an estimate.

Ethan MobleyPrincipalBrian GreerData Viz.Raini OttPlannerAlex Krebs Data Viz. AssocSUBTOTAL HOURSSUBTOTAL COSTS 0 $0
4 4 $700
0 $0
0 $0
0 $0
4 0 0 0 4 $700
8 8 16 $2,720
8 8 0 0 16 $2,720
0 $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 0 0 0 0 $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 0 0 0 0 $0
36 42 260 56 394 $58,490
14 12 24 8 58 $8,990
50 54 284 64 452 $67,480
0 $0
0 $0
0 $0
0 $0
0 0 0 0 0 $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 $0
0 0 0 0 0 $0
0 $0
0 0 0 0 0 $0
4 4 $700
4 4 $700
0 $0
8 0 0 0 8 $1,400
70 62 284 64 480 -
$175 $165 $145 $135 - -
$12,250 $10,230 $41,180 $8,640 - $72,300
$1,900
$74,200

DYNAMIC PLANNING AND SCIENCE

DYNAMIC PLANNING BUDGET
44 CITY OF SUSANVILLE | COMPREHENSIVE GENERAL PLAN ELEMENTS UPDATE 317

TOTAL COST
1) This represents a total not to exceed cost based on the provided scope of work. 2) The distribution of hours between firms, staff categories, and tasks are an estimate.

TOTAL COSTS
$1,340
$10,540
$2,320
$1,900
$3,440
$19,540
$41,820
$41,820
$1,760
$5,120
$5,530
$6,860
$2,600
$5,040
$26,910
$2,680
$2,260
$14,500
$2,260
$6,580
$2,260
$1,760
$31,620
$2,680
$2,260
$5,060
$3,160
$5,080
$3,920
$2,520
$2,240
$980
$3,080
$94,900
$60,670
$10,830
$71,500
$2,350
$7,370
$7,420
$5,040
$22,180
$32,260
$8,940
$5,280
$5,520
$1,840
$6,200
$60,040
$32,400
$32,400
$6,220
$6,220
$9,700
$22,140
-
-
$391,430
$8,100
$399,530

TOTAL PROPOSED BUDGET
45 MINTIER HARNISH | PROPOSAL FOR SERVICES
318
6 EVIDENCE OF INSURANCE

INSURANCE

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS

NON-OWNED

OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER

OTH- STATUTEPER
(MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY)

POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $
AGGREGATE $
$
OCCUR

CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG $
GENERAL AGGREGATE $
PERSONAL & ADV INJURY $
MED EXP (Any one person) $
EACH OCCURRENCE $

DAMAGE TO RENTED
PREMISES (Ea occurrence) $

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PROJECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
1/2/2024
InterWest Insurance Services, LLC
P.O. Box 255188
Sacramento CA 95865-5188
Casey Caietti
916-925-0008
License#: 0B01094 Sentinel Insurance Co Ltd 11000
MINTHAR-01 Hartford Accident & Indemnity Co. 22357
Mintier Harnish, LP
1415 20th Street
Sacramento CA 95814
Hartford Casualty Ins Company 29424
Underwriters at Lloyds of London 32727
703262950
A X 2,000,000
X 1,000,000
10,000
2,000,000
4,000,000
X
57SBAEF2053 4/24/2023 4/24/2024
4,000,000
B 1,000,000
X
X X
57UECBB6916 6/23/2023 6/23/2024
C 57WECNU9666 4/24/2023 4/24/2024 X
1,000,000
1,000,000
1,000,000
D Professional Liability
Claims Made form
Retro date 6/13/1994
MPL523630223 11/21/2023 11/21/2024 Limit per Claim
Agg limit
Retention
2,000,000
2,000,000
5,000
Mintier Harnish, LP
1415 20th Street
Sacramento CA 95814
46 CITY OF SUSANVILLE | COMPREHENSIVE GENERAL PLAN ELEMENTS UPDATE 46 319

ADETAILED RESUMES
APPENDIX A:

DETAILED RESUMES

APPENDIX A INCLUDES THE DETAILED RESUMES OF OUR TEAM

FOR THE CITY OF SUSANVILLE COMPREHENSIVE GENERAL
PLAN ELEMENTS UPDATE.

A-1 320
Jim Harnish is the Principal/Owner of Mintier Harnish. He has been a planner and project manager since 1970. He is also an attorney with extensive experience in land use and CEQA. He has managed public agencies and private consulting firms. He specializes in project management for general plans, specific plans, and large private planning projects; CEQA compliance and environmental document peer review; zoning and regulatory ordinance preparation; and public outreach and consensus-building.

Jim is currently Project Director on general plan updates for the cities of American Canyon, Livingston, Los Gatos, Millbrae, Rohnert Park, and the counties of Fresno, Kern, and Ventura, and zoning code updates for the cities of Folsom, Gilroy, and Santa Clara, and the counties of Fresno, Madera, Mariposa, Merced, and Sierra.

Jim’s broad experience, in both the public and private sector, in land use planning, regulatory codes and ordinances, permit processing, environmental analysis, toxics and hazardous materials, wetlands and endangered species, and legal analysis enables him to bring a wealth of experience to every project.

Jim has extensive experience in supervising large planning staffs and managing interdisciplinary consultant teams on complex planning projects. Jim has managed or prepared general plans for the cities of Alturas, American Canyon, Folsom, Galt, Gilroy, Hayward, Healdsburg, Isleton, Livingston, Millbrae, Rohnert Park, Sacramento, South San Francisco, Ukiah, Union City, Wheatland, and Windsor, and the counties of Calaveras, Fresno, Kern, Merced, Modoc, San Benito, San Joaquin, and Ventura.

He has managed the preparation of specific plans for Southwest Live Oak, the Mountain House New Town in San Joaquin County, and the Gold Rush Ranch in Sutter Creek. He also assisted Genentech with the preparation and approval of its South San Francisco Campus Master Plan and EIR. Jim has also prepared zoning ordinance updates for several jurisdictions, including, Kern, Merced, and San Joaquin Counties and the cities of Santa Rosa, and South San Francisco.

Jim has been principal-in-charge of several regional planning projects in the San Joaquin Valley, including the San Joaquin Valley Blueprint implementation project, which included the Valley Planners Toolkit. He also managed the Metro Rural Loop Study for the Fresno Council of Governments and the San Joaquin Valley Greenprint II program.

Jim has managed the preparation of or conducted critical third party review of numerous EIRs and negative declarations. As Environmental Coordinator for the City of Sacramento, he led the restructuring of the City’s environmental review procedures. He has worked extensively with State and Federal regulatory agencies in creating and negotiating Habitat Conservation Plans (Coalinga), 404 permits, and wetland mitigation plans.

EDUCATION
Juris Doctor
McGeorge School of Law,
University of the Pacific
Bachelor of Arts, History
University of California, Davis

CERTIFICATIONS/

AFFILIATIONS
California State Bar Association
(Bar No. 99326)
American Planning Association

EXPERIENCE
Mintier Harnish
Principal/Owner
City of South San Francisco
Chief Planner
Sugnet & Associates
Vice President
City of Folsom
Community Development Director
City of Sacramento
Environmental Coordinator
Balfrey & Abbott
Attorney
Mintier Harnish & Associates
Partner
Sacramento Area Council of Governments
Planner
County of Sacramento
Planner

PROJECTS
General plans for over 25 cities and
counties throughout California
Environmental impact reports for over
100 general plans and other projects
Zoning and subdivision ordinance
revisions for 10 cities and counties
[email protected]

JIM HARNISH, JD

PRINCIPAL/OWNER
A-2 321

BRENT GIBBONS, AICP

PRINCIPAL PLANNER
Brent Gibbons has been a planner in both the public and private sectors since 2013. He specializes in architectural applications, urban design, site design, land use planning, public policy, geographic information systems, regulatory code and ordinances, CEQA analysis, and community engagement.

Brent started his professional career as a Planner I with Madera County, which included the review of project plans with the zoning administrator, operating the front planning counter, and regularly evaluating setback variances and zoning permits. Brent was promoted to Planner II after a year, and managed projects with greater responsibility. His overall experience at Madera County included the intake of permits, zoning ordinance development, presentations to the Planning Commission, formation of community/area plans, and serving as the lead on solar facility and wireless tower projects. Brent also had the opportunity to serve on several committees pertaining to the drought and well water demand, as well as community park planning and design in conjunction with public health agencies.

Additionally, Brent worked as an Assistant Planner for the City of Turlock where he conducted project permitting, development of maps, the General Plan Annual Report, and project management. His work included interfacing with a multitude of stakeholders ranging from community members to real estate developers.

Prior experience includes an internship with Hathaway Dinwiddie (Santa Clara office) in 2008 on the Solyndra Project, where Brent served as the onsite contact between the City of Milpitas and the Project Engineer. Tasks delegated included project permitting, editing plans, and construction administration. Brent also interned for the Housing Authority of San Mateo County, where he amended the HOME Affordability Covenant, performed HOME rent reviews for 2004-2009, and evaluated year-end fiscal performance data.

Brent holds a Bachelor’s Degree in City and Regional Planning from California Polytechnic State University (Cal Poly), San Luis Obispo. While at Cal Poly San Luis Obispo, Brent served as the Associated Students in Planning (ASP) President, and the American Institute of Architecture Students (AIAS) President, where he sat on a national board that provided student connection to the American Institute of Architects (AIA). He represented Cal Poly at two international student architecture conferences in Minneapolis in 2009 and Toronto, Ontario, in 2010. Brent also was part of the project team that took 1st Place in the Bank of America Low Income Housing Challenge in 2012 for the Alere development.

EDUCATION
Bachelor of Science,
City and Regional Planning
Cal Poly, San Luis Obispo

CERTIFICATIONS/

AFFILIATIONS
American Institute of Certified Planners
American Planning Association,
Sacramento Valley Section
enCode user Certification

EXPERIENCE
Mintier Harnish
Principal Planner, Senior Project
Manager, Project Manager, Associate
City of Turlock
Assistant Planner
Madera County
Planner II
San Mateo County Housing Authority
Housing and Community
Development (HCD) Intern
Hathaway Dinwiddie, Santa Clara
Project Engineer Intern

PROJECTS
General plans for the City of Gilroy,
the Town Los Gatos, the Town of
Windsor, and the Counties of Fresno,
Sierra County, and Ventura
SB244: Disadvantaged Communities
Report for Merced County
Zoning Ordinance updates for the
Counties of Fresno, Merced, and Sierra,
the Cities of Folsom, Gilroy and Santa
Clara, and the Placer County Sunset Area
Plan Implementing Zoning Regulations
Objective Design and Development
Standards for the Cities of Folsom, Gilroy,
South Lake Tahoe, and Ukiah, the town
of Windsor, and the county of Mariposa
Town of Windsor Housing Element Update
[email protected]
A-3
MINTIER HARNISH | PROPOSAL FOR SERVICES
A-3 322

RYAN LESTER

PROJECT MANAGER
Ryan is a Project Manager who specializes in preparing general plan and housing element updates that are accessible, user-friendly, and engaging. Ryan crafts existing conditions and trends reports, land uses alternatives analyses, housing needs assessments, policy documents, and objective design standards for cities and counties throughout the state. Additionally, he constructs and implements community engagement programs, facilitates stakeholder interviews and community workshops, and leads study sessions with decision-makers and advisory groups. Further, Ryan develops available sites inventories, affirmatively furthering fair housing analyses, and implementation programs that are responsive to both State law and local context.

In 11 years with Mintier Harnish, Ryan has worked on over a dozen General Plans and an equal number of Housing Elements. Among other projects, Ryan is currently serving as the Assistant Project Manager for General Plan Updates for the City of Big Bear Lake and the County of Siskiyou, and is leading six 6thcycle Housing Elements as well as Mintier Harnish’s work on multi-jurisdictional housing element updates for the Tulare Council of Governments and the Merced County Association of Governments.

Ryan holds a Master’s Degree in U.S. Social and Cultural History from California State University, Sacramento, as well as a Bachelor’s Degree in U.S. History from the same institution.

EDUCATION
Master of Arts, U.S. Social
and Cultural History
California State University, Sacramento
Bachelor of Arts, U.S. History
California State University, Sacramento

EXPERIENCE
Mintier Harnish
Project Manager, Associate,
Planner, Research Assistant
The League of California Cities
Member Services Representative

PROJECTS
General Plans for the Cities of American
Canyon, Big Bear Lake, Folsom,
Gilroy, Kerman, Millbrae, Pleasant
Hill, Solvang, Ukiah, and Union City,
the Towns of Los Gatos, Truckee,
and Windsor, and the Counties of
Fresno, Kern, Siskiyou, and Ventura
6th Cycle Housing Elements for the
Cities of American Canyon, Carlsbad,
Galt, Lodi, Lompoc, Pleasant Hill, Shasta
Lake, Solvang, St. Helena, and Visalia, and
the Counties of Del Norte, Madera, and
Stanislaus.
5th Cycle Housing Elements: Research
Assistant for several update efforts
Multi-jurisdictional Housing Elements:

Community Engagement and Housing
Needs Assessments
TCAG: Dinuba, Exeter, Farmersville,
Lindsay, Porterville, Tulare, Woodlake
MCAG: Atwater, Dos Palos, Gustine,
Livingston, Los Banos, Merced
Objective Design and Development
Standards for the cities of Folsom,
Gilroy, Lakeport, Millbrae, Pleasant
Hill, Santa Clara, South Lake Tahoe,
and Ukiah, and the Town of Windsor
Additional Projects:

SJV REAP Housing Study, San Joaquin
County Greenprint Phase II, SMUD
Environmental Sustainability Plan, Sunset
Area Plan Update (Placer County)
[email protected]
A-4 323

MICHAEL GIBBONS

PROJECT MANAGER
Michael Gibbons is a Project Manager at Mintier Harnish. Michael manages a variety of long-range projects throughout California, including general plans, zoning and development codes, subdivision ordinances, community engagement, design standards and guidelines, and working with disadvantaged communities. He specialized in specializing in land use planning, regulatory compliance, community outreach, zoning regulations, urban design, and crime prevention through environmental design (CPTED).

Michael brings a unique perspective to all of his projects having worked as a planner in both the private and public sector, as well as serving as a police officer. Through this lens, Michael understands the inner-workings of local government and the important role that planning has in addressing the everchanging needs of communities. Michael’s work is driven by his hands-on experience in all levels of land use planning and a passion for quality design and community engagement.

Prior to working at Mintier Harnish, Michael was an Assistant Planner for the City of Napa. As part of the Planning Division team, Michael facilitated the filing and processing of a range of projects, including multi-family housing, subdivisions, cannabis dispensaries, and historic preservation projects.

During his tenure with the City of Napa, Michael decided to serve the community in a different capacity. Working in the community he served and lived in fueled his desire to transition into law enforcement, where he became a City of Napa Police Officer. Michael received his California POST Peace Officer Certification from the Napa Valley College Criminal Justice Training Center. Using his experience in planning and community engagement, Michael implemented a holistic approach to policing by working alongside community groups and other law enforcement agencies to address the needs of local concern (e.g., homelessness, addiction, mental health). Michael transitioned back into land use planning in 2019.

Michael graduated with honors from California Polytechnic State University (Cal Poly), San Luis Obispo, and holds a Bachelor’s Degree in City and Regional Planning. While at Cal Poly, Michael minored in both Real Estate Development and Sustainable Environments, and served two terms as the President of Associated Students in Planning (ASP). Michael also holds an Associate of Science in Mathematics with a concentration in Architecture from Cuesta College in San Luis Obispo.
[email protected]

EDUCATION
Bachelor of Science in City
and Regional Planning
Cal Poly, San Luis Obispo
Associate of Science in Mathematics
with a Concentration in Architecture
Cuesta College, San Luis Obispo
California Peace Officer
Standards and Training Certificate
Napa Valley Police Academy, Napa

AFFILIATIONS
American Planning Association,
Sacramento Valley Section

EXPERIENCE
Mintier Harnish
Associate, Planner, Intern
City of Napa
Police Officer
City of Napa
Assistant Planner

PROJECTS
General Plans for the Cities of Arroyo
Grande, American Canyon, Bakersfield,
Gilroy, Livingston, Lompoc, Los Gatos,
Pleasant Hill, Rohnert Park, San Ramon,
Solvang, Susanville, Ukiah, Visalia, and the
Counties of Kern, Siskiyou, and Trinity
Zoning Ordinances/Codes for the
Cities of Arroyo Grande, Folsom, Gilroy,
Kerman, Pleasant Hill, Reedley, Santa
Ana, Santa Clara, Selma, Stockton, Town
of Windsor, Visalia, and the Counties
of Calaveras, Madera, Mariposa,
Sierra, Siskiyou, and Trinity
Objective Design and Development
Standards for the Cities of Gilroy, Santa
Clara, Susanville, Reedley, Hayward,
Kerman, Ukiah, Town of Windsor, and
Counties of El Dorado, and Madera
Additional Projects:

SJV REAP Housing Study and Technical
Assistance Team, San Joaquin
A-5
MINTIER HARNISH | PROPOSAL FOR SERVICES
A-5 324

NIKKI ZANCHETTA

PLANNER
Nikki Zanchetta is a Planner with Mintier Harnish. She specializes in housing policy and planning, community development, community engagement, environmental justice, objective design and development standards, and land use planning. Prior to working for Mintier Harnish, Nikki was a Regional Planner for the San Diego Association of Governments (SANDAG) where she worked on the 2021 San Diego Regional Plan and standing up the Housing Acceleration Program developed using Regional Early Action Planning (REAP) Grant funding from the state. Her experience includes Sustainable Communites Strategies, interpreting housing policy and law, drafting housing and land use documents, community engagement, and creating regional programs to accelerate the production of affordable housing. Nikki has a strong background in writing both technical and public facing planning documents and emphasizes writing styles that allow complicated planning concepts to be easily understandable by various audiences. As a regional planner at SANDAG she was the lead drafter of the Housing Acceleration Program Strategy for the San Diego region, various sections of the 2021 Regional Plan, and public comment responses regarding the Regional Plan.

Nikki is an advocate of place-based planning strategies and building walkable, bikeable, and sustainable communities. She believes that communities can implement higher density housing to meet housing needs while maintaining unique community character.

Nikki holds a Bachelor’s Degree in Community & Regional Development and Minor in Professional Writing from UC Davis, as well as a Master’s degree in City Planning from San Diego State University. While at SDSU she served as the City Planning Student Association and was the recipient of the 2021 California Planning Foundation San Diego Section Scholarship, the 2021 WTS Paulette Duve Memorial Scholarship, and the 2020 San Diego APA Student Scholarship.

Nikki is currently an active member of the Sacramento Valley Section (SVSAPA) of the California APA where she serves as a board member as well as a Program Coordinator for the SVSAPA Young and Emerging Planners (YEP) group. [email protected]

EDUCATION
Master of City Planning
San Diego State University
Bachelor of Science in Community
& Regional Development
University of California, Davis
Minor in Professional Writing
University of California, Davis

AFFILIATIONS
American Planning Association,
Sacramento Valley Section (Board Member
and YEP Subcommittee Member)

EXPERIENCE
Mintier Harnish
Planner
San Diego Association of
Governments (SANDAG)
Regional Planner
San Diego Association of
Governments (SANDAG)
Regional Planning Intern

PROJECTS
General Plans for the cities of Arroyo
Grande, Millbrae, Pleasant Hill, San
Ramon, and Solvang, and Trinity County
6th Cycle Housing Elements for the
Cities of Lompoc, St. Helena, and
Visalia, and the County of Madera
Environmental Justice Elements for the
Cities of Lodi, Lompoc, and Visalia
Objective Design and Developmnet
Standards for the Cities of Hayward
and Susanville, and Counties of
Del Norte and El Dorado
Additional Projects:

Fairmead Community Action Plan
A-6 325

HANNAH WOOLSEY

PLANNER
Hannah Woolsey is a Planner with Mintier Harnish. She specializes in land use planning, housing policy and planning, urban design, environmental planning, environmental justice, and community outreach. Prior to working for Mintier Harnish, Hannah was an Environmental Planning Intern for both the County of San Luis Obispo as well as the Morro Bay National Estuary Program. Her experience includes drafting land use documents, housing element updates, environmental justice updates, community engagement, project permitting, and writing CEQA environmental review documents.

Hannah is an advocate of building walkable, bikeable, and sustainable communities. She believes in emphasizing higher density housing to build stronger communities that are more equitable for all Californians.

Hannah holds a Master’s degree in City and Regional Planning from California Polytechnic State University, San Luis Obispo, where she specialized in Landscape Architecture and Urban Design. While in university, she worked with the cities of Campbell and Desert Hot Springs to draft Downtown Redevelopment Plans. Hannah also received a Bachelor’s Degree in Food Science from California Polytechnic State University, San Luis Obispo. [email protected]

EDUCATION
Master of City and Regional Planning,
Specialization in Landscape
Architecture and Urban Design
California Polytechnic State
University, San Luis Obispo
Bachelor of Science in Food Science
California Polytechnic State
University, San Luis Obispo

AFFILIATIONS
American Planning Association,
Sacramento Valley Section

EXPERIENCE
Mintier Harnish
Planner
County of San Luis Obispo
Environmental Planning Intern
Morro Bay National Estuary Program
Environmental Planning Intern

PROJECTS
Fairmead Community Action Plan
Merced County Multi-Jurisdictional
Housing Element Update
Siskiyou County General Plan Update
Lodi Housing Element and Environmental
Justice Element Update
Arroyo Grande General Plan Update
A-7 326

WILL SAALSAA

ASSISTANT PLANNER
William Saalsaa is an Assistant Planner with Mintier Harnish. He joined the team as a planning intern shortly after graduating from the University of Portland. He has since transitioned to an Assistant Planner position working primarily on 6th Cycle Housing Element Updates. William studied economics at the University of Portland with a concentration in environmental economics and policy and has a sustainability minor. Prior to beginning with Mintier Harnish, he spent four months in South Africa teaching high school economics and business studies at Grey College in Bloemfontein and Wynberg Boys’ High School in Cape Town.

William is an advocate for reducing car dependency and has interests in bicycle and public transit infrastructure development. He supports the belief that diversified transit networks and neighborhood uses contribute to improved street safety and neighborhood vitality.
[email protected]

EDUCATION
Bachelor of Business
Administration in Economics
University of Portland
Minor in Sustainability
University of Portland

AFFILIATIONS
American Planning Association,
Sacramento Valley Section
Sacramento Valley Young and Emerging
Planners Subcommittee Member

EXPERIENCE
Mintier Harnish
Assistant Planner

PROJECTS
Tulare County Multi-Jurisdictional
Housing Element Update
Merced County Multi-Jurisdictional
Housing Element Update
A-8 327
Planning Partners’ principal, Robert D. Klousner, is a broadly experienced land use and environmental planner with a focus on environmental impact analysis, and planning and project administration. He has authored over 1,050 planning studies, environmental documents, and environmental determinations in his 40 years as a planning professional. His contribution to these documents has ranged from sole authorship and technical analysis to management of large multidisciplinary teams, and project oversight as principal-in-charge. Bob possesses an in-depth knowledge of California and Federal planning and environmental law, quantitative planning methods, needs analysis, and decision analysis. He specializes in the resolution of complex planning issues among diverse interest groups, including preservationists and environmentalists, developers, and local, state, and federal agencies.

Bob is adept in the preparation of tiered documents and other CEQA streamlining methods. He has recently led the drafting of categorical exemption supporting information for a controversial Class 32, Infill Development project, multiple focused EIRs tiered from Program EIRs for General Plans or other Regulatory programs, and subsequent CEQA documents of various types.
• Road and Trail Management Plan (Plan and Program EIR prepared for the Marin County Open Space District to guide the
construction, operations, maintenance, and use of roads and trails within the District’s 34 open space preserves)
• City of Folsom General Plan Update (Project Manager for environmental background information, policy development, and Program EIR for the General Plan)
• Merced County General Plan Update (Project Manager for environmental background information, policy development, and Program EIR for the General Plan)
• San Benito County General Plan Update (Project Manager for environmental background information, policy development, and Program EIR for the General Plan)
• San Joaquin County General Plan Update (Project Manager for environmental background information and policy development for the General Plan)
• 603 Sutter Street Mixed Use project (Project Manager for the documentation supporting the City of Folsom’s preparation of a Class 32 Notice of Exemption for this very controversial project.) • San Andreas Wastewater Treatment Upgrade and Jenny Lind Regionalization Project (Principal in Charge for the preparation of Subsequent Mitigated Negative Declarations for these two projects.)

ROBERT KLOUSNER

PRESIDENT

PLANNING PARTNERS
2934 Gold Pan Ct., Ste 3
Rancho Cordova, CA 95670
916/852-8830

PROFESSIONAL HISTORY
Principal
Planning Partners
Director
Environmental Science Associates
Environmental Planner
City of Sacramento, Environmental
Services Division
Planning Administrator
Drake Homes
Environmental Planner
Eco-Analysts
Planner
University Area Commission, City of
Columbus, OH
Planner
Ohio Capability Analysis Program, Dept.
of Natural Resources, State of Ohio

EDUCATION
Master of City and Regional
Planning
The Ohio State University
Bachelor of Arts, Land Use
Planning
Cal State University, Chico
A-9 328
P.O. Box 7968  Auburn, CA 95604  Phone: (530) 537-2328  WWW.BACNOISE.COM Paul Bollard – President
Employment History:
2005 - Present: Bollard Acoustical Consultants, Inc. – President 1999 - 2005: Bollard & Brennan, Inc. – President
1997 - 1999: Bollard Acoustical Consulting – President
1987 - 1997: Brown-Buntin Associates, Inc. – Senior Consultant Paul has prepared in excess of a thousand acoustical studies covering a wide variety of environmental, industrial, and architectural issues. He has developed and demonstrated particular expertise in noise control using sophisticated data acquisition instrumentation and complex analytical modeling techniques. Representative studies to which Paul has managed or made significant contributions follow.
 Environmental noise studies including EIR/EIS preparation for proposed residential developments, roadway improvement projects, schools, commercial developments, and recreational facilities.
 Large-scale environmental noise monitoring programs for Noise Elements of city and county General Plans.
 Industrial noise studies including analysis of rocket-engine test stands, food processing plants, power plants, HVAC equipment, and aggregate mining and processing facilities.

Professional Affiliations:
 Institute of Noise Control Engineering (INCE), Board Certified  The Association of Environmental Professionals (AEP)
 The Acoustical Society of America (ASA)
Education:
 Bachelors of Science degree in Mechanical Engineering from the California State University at Sacramento, 1987
 Master’s Degree courses in Mechanical Engineering with emphasis on acoustics, California State University at Sacramento, 1990-1993
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P.O. Box 7968  Auburn, CA 95604  Phone: (530) 537-2328  WWW.BACNOISE.COM Dario Gotchet – Principal Consultant
Employment History:
2016 - Present: Bollard Acoustical Consultants, Inc. – Senior Consultant 2007 - 2012: Tahoe Regional Planning Agency – Environmental Planner II Joining the BAC team in 2015, Dario’s career experience is focused in natural resource management and environmental planning. After earning a Bachelor of Science in Natural Resource Management from California State University, Chico, he moved to the Lake Tahoe Basin where he spent a decade employed by state government resource management and environmental planning agencies. Dario obtained his background in acoustics while employed with the Tahoe Regional Planning Agency where his position focused on environmental noise monitoring, code compliance, and policy development. Currently, Dario’s primary duties at BAC consist of projects involving wireless telecommunications facilities, traffic, train, and environmental noise.

Education:
 Bachelors of Science in Natural Resource Management from California State University, Chico (2003)
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P.O. Box 7968  Auburn, CA 95604  Phone: (530) 537-2328  WWW.BACNOISE.COM Bogdan Chepurny – Associate Consultant
Employment History:
2022 - Present: Bollard Acoustical Consultants, Inc. – Associate Consultant 2018 - 2022: ICON Aircraft – Mechanical Design Engineer 2014 - 2016: Bollard Acoustical Consultants, Inc. – Technician Bogdan first joined BAC in 2014 as technician while pursuing his mechanical engineering degree.

He left the workforce to earn a Bachelor of Science in Mechanical Engineering from University of California, Davis in 2018. Upon graduation, he was hired as a mechanical design engineer at ICON Aircraft to work on product improvement of the composite, amphibious aircraft headquartered in Vacaville, California. Bogdan re-joined the BAC team in the summer of 2022 as an associate consultant.

Education:
 Bachelors of Science in Mechanical Engineering from University of California, Davis (2018) A-12 331
Ethan E. Mobley, AICP
Project Manager | Owner

GENERAL QUALIFICATIONS
Ethan serves as a project manager and owner of Dynamic Planning + Science. He has over 20 years of experience working for local, state, and federal clients. Prior to starting Dynamic Planning + Science, Ethan worked at Arizona State University in the facilities division as an Architect and thereafter as a government contractor leading some of our nation’s most important infrastructure projects. He has managed projects specializing in land use planning, urban design, fire protection, flood protection, capital improvements planning, hazard mitigation planning, and natural resource protection.

Ethan is also a fire protection engineer and designer for commercial and residential structures. Through his design and engineering experience he is intimately familiar with the requirements of NFPA and other industry standards for fire prevention in urban environments.

Ethan provides support and services to local California municipalities, counties, and Cities. He also has planning experience for large federal clients, such as U.S. Army Corps of Engineers (USACE), Federal Emergency Management Agency (FEMA), and the U.S. Department of Homeland Security (DHS). He is versatile in a multitude of software packages and instrumentation, including ESRI, Autodesk, Adobe, SharePoint, Microsoft Office and other software used for analyzing the built environment for natural hazard risk.

SELECT PROJECT EXPERIENCE
Hazard Mitigation Plan and General Plan Safety Element Update, Shasta Lake, California. City of Shasta Lake, CA. Project Manager.

City of Isleton General Plan Update and Safety Element Update. Isleton, CA.. Project Manager/Lead Planner.

Tehama County Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) 2018 Update. Tehama County, CA. Project Manager.

Contra Costa County Flood Safety Plans, Contra Costa County, CA.

Project Manager.

McFarland General Plan Safety Element, Local Hazard Mitigation Plan, and Master Plan of Drainage, McFarland, California. City of McFarland.

Delta Levee Emergency Management Plan, Portions of Alameda, Contra Costa, Sacramento, San Joaquin, Solano, and Yolo Counties, California.

U.S. Army Corps of Engineers, Sacramento District. Project Manager.

West Ox Road Site Infrastructure and Roadways, Fairfax, Virginia.

County of Fairfax. Designer.

Years of Experience: 20

EDUCATION
B.S., 2004, Urban Planning,
Arizona State University

LICENSES/CERTIFICATIONS
American Institute of Certified
Planners (AICP), Since 2007

MEMBERSHIPS/ASSOCIATIONS
American Planning Association
Member
American Institute of Architects
Associate
National Fire Protection
Association Member
American Fire Sprinkler
Association Member
California Emergency Services
Association Member
Floodplain Management
Association Member

EXPERIENCE
Michael Baker International,
Oakland, CA- 2010- 2015. Planning
Manager
Vernadero Group Tempe, AZ -
2009 – 2010. Planning and
Engineering Manager
Michael Baker International,
Alexandria, VA |Phoenix, AZ -
2004-2009. GIS Assoc / Arch
Assistant
Arizona State University, Tempe,
AZ - 1998-2004. Architect and
Project Management Assistant
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Brian Greer
Data Visualization Manager | Co-Owner

GENERAL QUALIFICATIONS
Brian has the vision, skill, and imagination needed to conceptualize and communicate the role that geospatial technology plays in intricate projects. His deliverables provide the visual information necessary to explain complex data to the public. He has a solid foundation in GIS principles including geography, cartography, Python scripting, GPS data collection & processing, CAD-GIS interoperability. With a suite of software knowledge, his work centers on integrating graphic and spatial software to produce results designed to communicate. He currently leads large geospatial data management and mapping efforts for multiple projects.

Brian’s work has been focused on delivering high-end products to clients across the nation. His skillset has resulted in various customized tools that enable enhanced deliverables in Hazard Mitigation Plan development. He has designed rich interactive web maps, an automated CRS analysis and summary scorecard, and a robust mitigation action database and formatting tool. Brian is a GIS Cartographer whose deliverables provide the visual information necessary to understand complex data and give clients a way to deliver a powerful message with professional graphic appeal. With a suite of software knowledge, his work centers on integrating graphic and spatial software resulting in products designed to communicate. Brian’s work can be seen on the walls of FEMA Headquarters, US Army Corps map books, and the Congressional floor.

SELECT PROJECT EXPERIENCE
City of Shasta Lake General Plan Update. Shasta Lake, CA. GIS/Data Viz.

Analyst.

City of Isleton General Plan Update. Isleton, CA. GIS/Data Viz. Analyst.

Tehama County Hazard Mitigation Plan (HMP) Update. Tehama County, CA. GIS/Data Viz. Analyst.

San Bernardino City Unified School District Hazard Mitigation Plan. San Bernardino, CA. Data Visualization Manager.

Contra Costa County Flood Safety Plans, Contra Costa County, CA.

Project Manager.

Solano County Emergency Operations Plan (EOP) Update. Solano County. Document Design & Formatting.

Delta Levee Emergency Management Plan, Delta Counties, California.

U.S. Army Corps of Engineers, Sacramento District. Data Visualization Manager.

Years of Experience: 10

EDUCATION
B.S., 2008, Geography,
California State University,
Hayward

LICENSES/CERTIFICATIONS
Adobe Certified Expert, Illustrator

MEMBERSHIPS / ASSOCIATIONS
North American Cartographic
Information Society (NACIS)
Bay Area Automated Mapping
Association (BAAMA)
BayGeo Cartography Group
California Emergency Services
Association (CESA)
AWARDS
California Emergency
Services Association (CESA)
Coastal Chapter Silver Award,
2012
GISPCI Map Design Award, 2012

EXPERIENCE
Lettis Consultants International,
Inc., Walnut Creek, CA - 2014-
2015. GIS Analyst/Cartographer
URS Oakland, CA - 2012-2014. GIS
Analyst/Cartographer
Endpoint Environmental, San
Francisco, CA - 2012. Cartographer
Michael Baker International,
Oakland, CA - 2009- 2012. GIS
Associate
Contra Costa County Department
of IT, Martinez, CA - 2007-2009.

Information Systems
Programmer Analyst
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RESOLUTION N0. 24-6293

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AN AGREEMENT FOR

PROFESSIONAL SERVICES WITH MINTIER- HARNISH TO ASSIST IN THE UPDATE OF THE GENERAL PLAN’S HOUSING AND SAFETY ELEMENTS, INCLUDING THE REQUIRED

ENVIRONMENTAL CLEARANCE AND TO AUTHORIZE THE FINACNE DIRECTOR

TO ADJUST THE PLANNING BUDGET AS NECESSARY
WHEREAS, The City of Susanville is required to have an updated Housing Element in place by June 2024; and
WHEREAS, The City of Susanville is required to update the Safety Element by state law when two or more General Plan Elements are open (Circulation and Land Use); and WHEREAS, the technical nature of the work required to complete the project scope elements to update the Housing and Safety Elements, including the required environmental clearance of the City of Susanville’s General Plan is extensive work and outside of the staffing levels of City staff; and
WHEREAS, the City has followed the appropriate procurement procedures to solicit and evaluate proposals per federal and state requirements and received one application from Mintier-Harnish and that has been reviewed by a committee of competent City personnel.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Susanville hereby authorizes the City Administrator to execute an Agreement with Harnish-Mintier for professional services not to exceed $292,180.00 and further authorizes the Finance Director to adjust the planning budget as necessary.

APPROVED: ________________________________
Quincy McCourt, Mayor
ATTEST:________________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 20th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _______________________________
Margaret Long, City Attorney
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RESOLUTION NO. 24-6294

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE

AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AN AGREEMENT

FOR PROFESSIONAL SERVICES WITH MINTIER- HARNISH TO ASSIST IN THE COMPREHENSIVE UPDATE OF THE GENERAL PLAN’S HOUSING,

COMMUNITY CHARACTER, OPEN SPACE, PARKS, RECREATION, CHILDCARE,

COMMUNITY HEALTH, SAFETY, CONSERVATION, AND IMPLEMENTATION

PROGRAM CHAPTERS IN THE EXISTING GENERAL PLAN ELEMENTS,

INCLUDING THE REQUIRED ENVIRONMENTAL CLEARANCE AND

TO AUTHORIZE THE FINANCE DIRECTOR TO ADJUST THE BUDGET AS NECESSARY WHEREAS, The City of Susanville is required to have an updated Housing Element in place by June 2024; and
WHEREAS, The City of Susanville is required to update the Safety Element by state law when two or more General Plan Elements are open (Circulation and Land Use); and WHEREAS, City staff has identified an urgent need for a comprehensive update to the General Plan based on the outdated time frame for said plan (City of Susanville General Plan 1990-2010); and
WHEREAS, The comprehensive update will allow for a new General Plan time period of “The City of Susanville General Plan 2025-2050”, once the updates are completed; and WHEREAS, City staff is confident that an updated General Plan sends the appropriate message to developers inside and outside of city limits that the City of Susanville is serious about economic development and sustainable growth; and WHEREAS, the technical nature of the work required to complete the project scope elements to update the Housing, Community Character, Open Space, Parks, Recreation, Childcare, Community Health, Safety, Conservation, and Implementation Program Chapters in the existing General Plan Elements, including the required environmental clearance of the City of Susanville’s General Plan is extensive work and outside the expertise of City staff; and
WHEREAS, the City has followed the appropriate procurement procedures to solicit and evaluate proposals per federal and state requirements and received one application from Mintier-Harnish and that has been reviewed by a committee of competent City personnel.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Susanville hereby authorizes the City Administrator to execute an Agreement with Harnish-Mintier for professional services not to exceed $399,530.00 and further authorizes the Finance Director to adjust the planning budget as necessary.

The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 20th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
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_______________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _______________________________
Margaret Long, City Attorney
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AGENDA ITEM NO. 12.B
Discussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: March 20, 2024
SUBJECT: City Project Priorities
PRESENTED BY: Dan Newton, City Administrator
SUMMARY:

The City of Susanville is dedicated to providing essential services to residents/customers through the efforts and actions of four city departments, Administration, Fire, Police and Public Works. The Susanville City Council has adopted four (4) priorities for city staff to focus on when providing city services.

Four (4) Priorities of City Council
Transparency
Improve Susan River Trail
Code Enforcement
Improve Main Street
The City provides a variety of essential services such as law enforcement, fire/life safety, parks, water, natural gas, streets, development services, and many other community amenities, such as golf course, community pool, and the airport. In the provision of these services, several items come up during the work week, procedural clarifications, policy interpretations, complaints, human resource items, financial services, and staff development, just to name a few. It is estimated that over 90% of staff’s time is spent handling day to day operations, and less than 10% of staff time is available for project delivery work.

The city posts a project priority list on the city's website and is attached for council's review and discussion. The list is not comprehensive but is representative of items to which the city is dedicating its staffing resources from a project standpoint.

Staff is seeking a discussion and possible direction.

FISCAL IMPACT: None

SUSANVILLE CITY COUNCIL AGENDA ITEM
339
ACTION REQUESTED: Direction to Staff
ATTACHMENTS:
240320_City_Priorities_List.pdf
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City of Susanville Work Priorities
March 20, 2024
The City of Susanville is dedicated to providing essential services to residents/customers through the efforts and actions of four city departments, Administration, Fire, Police and Public Works. The Susanville City Council has adopted four (4) priorities for city staff to focus on when providing city services.

The city provides a variety of essential services such as law enforcement, fire/life safety, parks, water, natural gas, streets, development services, and many other community amenities, such as the golf course, community pool, and the airport. In the provision of these services, several items come up during the work week, procedural clarifications, policy interpretations, complaints, human resource items, financial services, staff development just to name a few. It is estimated that over 90% of staff’s time is spent handling day-to-day operations, and less than 10% of staff time is available for project delivery work.

Four (4) Priorities of City Council
A. Transparency
B. Improve Susan River Trail
C. Code Enforcement
D. Improve Main Street
Additional Priorities
• Provision of Essential Services
• Homelessness
• Enhancement of Economic Development Efforts
• Infrastructure Improvements
• Code Updates and Policies
Priorities of City Council and Additional Priorities
Staff Work Program/Project List
TransparencyImprove Susan River TrailCode EnforcementImprove Main StreetProvision of Essential ServicesHomelessnessEnhancement of Economic Development EffortsInfrastructure ImprovementsCode Updates and Policies CDBG CV: Memorial Park Bathroom Project X X
Public Facility Impact Fee: Self-Storage Analysis,
Consultant Report Review, Provide Report to Council X X X X ARPA Funds: Present for direction on project funding
to new council X X X
Procurement Policy: Ordinance changes & Adoption X X X
SE Gateway Bidding Process X X
Title 10 (Parking Regulation): Updates X X X
Water Rate Study X X
Engineering and Traffic Survey of top 3 local roads X
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City of Susanville Work Priorities
Staff Work Program/Project List
TransparencyImprove Susan River TrailCode EnforcementImprove Main StreetProvision of Essential ServicesHomelessnessEnhancement of Economic Development EffortsInfrastructure ImprovementsCode Updates and Policies Security Cameras: PW, PD, FD X X
Recruitments and Hiring: Police Officer/Lieutenant,
Code Enforcement Officer, Pool, Water Utility
Supervisor, Utility Service Technician, Econ Dev PT
Assistant, Account Technician
X
Geothermal Utility Ramsey Ditch Agreement X X X
DR 4308 & 4301 (Flood) FEMA Grant Closeout X X
General Plan Update: Research needs, consultants,
and financial opportunities, provide report X X X X
Volunteer Fire Department MOU: Research, update
and provide report X X
Skyline Apartment Complex Research, Review,
Assessment X X X
Dogs at Large: Revise Abatement Order X X
2022/2023 Audit: Prepare, Assess, Present X X
Local Early Action Planning Grant (LEAP): Housing
zoning code revisions X X
Surface Mining Ordinance X X
Economic Development Implementation Plan (EDIP):

Complete and publish framework X
Taxiway A Grant Closeout X X X
Airport Covid Grant(s) X X
Public Safety Chief: PD & Fire Organizational
Structure Implementation X X
HUSA Survey: Conduct survey and provide report X X X
Pickleball Courts: research preliminary plans and
gather estimates, provide report X X X
Volunteer Trail Patrol X X X
St. Francis Code Enforcement & Abatement X X X
Local Agency Technical Assistance (LATA) Grant:

Project implementation/Engineering Designs X X
Johnstonville Road Water Line Replacement X
Strategic Planning: Research and assess with staff,
draft plan X X
Section 115 Trust X
Community Garden: Electric Panel X X X
Permanent Local Housing Allocation Grant X
Surplus of city property
Per Capita Grant Project completion and closeout X X
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City of Susanville Work Priorities
Staff Work Program/Project List
Transparency
Improve Susan River Trail
Code Enforcement
Improve Main Street
Provision of Essential
Services
Homelessness
Enhancement of Economic
Development Efforts
Infrastructure
Improvements
Code Updates and Policies
Airport FBO/Manager RFP X
SB 2 Planning Grant: Project/Grant Closeout X X
Natural Gas Appliance Program: Assess capacity to
conduct natural gas appliance service calls
X X
Golf Course Irrigation Pump Repair & Maintenance
CDBG CV 2/3 Crossroads Freezer Project: Plans/Bid X
Golf Course Operations Lease: Research and provide
report for lease of golf course operations X X
2024/2025 Budget Preparation and Staff Review X X
Express Evaluations: Employee Training & Program
Implementation X X
City Hall Interior Repairs (insurance claim): update bid specs and bid project X X
Master Sales Tax Agreement: Research, Develop,
Develop Process, Project Schedule X X
SPD: Airport Shooting Range Proposal/Study X X X
Special Use Permit: Research and assess need to
update and improve special event permitting X X X X X
Animal Control Ordinance: Research, review, update X X X Charter City: Assess and provide report X X X X
811 Cottage Code Enforcement X
Title 17 Temporary Use Permit/Encroachment
Permit: Assess and update code and policies X X X X
SPD Roof Repairs: Engineering & Budget X X
Fire Training Agreement: Assess and update
agreement
X
IIPP Safety Program Updates for PW/Fire/PD X
Riverside Drive Trail: project development PS&E, R/W
and design X X X X
Employee Development Training Assessment X
Sierra Road Complex – Urban Farming/Compost:

Research, assess and provide report X X
Fire Hazard Map: Monitor, research, and comment X X
Fleet Maintenance Program: Assessment of Public
Works providing maintenance of Police and Fire fleet X
Fire Department Heating System Repairs: engineering
plans assess and provide report, budgeting X X
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City of Susanville Work Priorities
Staff Work Program/Project List
Transparency
Improve Susan River Trail
Code Enforcement
Improve Main Street
Provision of Essential
Services
Homelessness
Enhancement of
Economic Development
Efforts
Infrastructure
Improvements
Code Updates and
Policies
Public Works Department Roof: engineering,
budgeting X X
Hiring Policy: Review, Assess, Provide Report X X X
Local Hazard Mitigation Plan: update & provide
report
X X X
Defensible Space Inspection Program: implement LE100 program X X X Drone Policy: develop and implement X
Emergency Services Agreement with SIR X X
Wildfire Action Plan: perform risk assessment,
complete community plan for Fire Wise Community
certification renewal
X X X
SE Gateway Construction X X X
COMPLETED FROM PROJECT LIST:
23/24 Mid Year Budget: Review, Assess, Present X X
State Controller Annual Comprehensive Financial
Report (ACFR): Research, compile and provide report
X
PG&E Litigation (Dixie Fire) X X
Fire Hydrant Fittings X X
Police Department Collision Repair X
City Phone System Upgrade X X
Urban Water Management Plan X
SE Gateway: Construction Allocation X X
Animal Control Partnership with Lassen County:
research agreement and assess need for update X
Reorganization Plan: 606 Nevada Street completion X X
CA Dept. of Fish and Wildlife Permit X X X X
2023/2024 Budget: develop, present, report, adopt X X
Economic Development Partnership with SIR: assess,
develop, and create MOU X X X
23/24 Employee Bargaining: Admin, Fire, SPOA, Misc
Develop ARPA Fund rating criteria
Mitigation Fund Assessment: Research consultants X X
Shopping Cart Ordinance X
City Water Tank Maintenance Needs Assessment X
Economic Development Director: create job and
recruitment X X X
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City of Susanville Work Priorities
Staff Work Program/Project List
(Completed list cont.)
Transparency
Improve Susan River Trail
Code Enforcement
Improve Main Street
Provision of Essential
Services
Homelessness
Enhancement of Economic
Development Efforts
Infrastructure
Improvements
Code Updates and Policies
Affordable Housing Project Site Selection Discussions X Shopping Cart Ordinance X
GASB 87 Lease Requirements X X
Seasonal Firefighter Program x x
Community Garden: Propane tank removal, site
assessment for outdoor sink, engineering for sink,
project budget
X X X
Susan River Vegetation Clearing: project planning and
implementation, report X X X X
Dogs-at-large: execute inspection warrant X X
CDBG CV: Emergency Services Grant Closeout X X
Employee Evaluation Policy: Meet and Confer/Report
for Council Adoption X
Public Safety Chief: Develop position and
implementation plan
X X
Per Capita Grant: Pump Track & Lighting X X X
SB2 Planning Grant: Land Use Element present &
adopt X X X
Employee Bargaining: Pro-Tech Unit Dissolution X
Employee Bargaining: Management Unit X
Lassen High School SRO Agreement X X
Council/Board Live Stream: A/V improvements and
implementation X X
Lassen High School Student Resource Officer (SRO)
Agreement X X
Susanville Click & Fix: LHS Collaboration Efforts
Weatherlow Abatements: 63 & 67 X X X
Dogs-at-Large: Execute abatement warrant X
Vegetation Clearing: Susan River Corridor & Pat
Murphy Little League Fields X X X X X
Recruitments and Hiring: Maintenance Worker I/II
Economic Development Director Recruitment X X
2021/2022 Audit X X
Public Safety Chief: Recruitment & Hiring X X
Public Facility Impact Fee: Self-Storage Analysis,
Consultant Services Research (hired)
X X X
K9 Report X X
Public Safety Chief: Interviews, Onboarding,
Reorganization of departments
X X X
Hiring & Recruitments: Air Quality Specialist, Golf
Course Seasonal, FF I/FF II/FAE, Police Officer
X X
State Controller Annual Comprehensive Financial
Report (ACFR): Research, compile and provide report
X X
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City of Susanville Work Priorities
The City of Susanville has 70 full-time positions allocated to each department as indicated below. • Administration – 3
• Economic Development – 1.5
• Finance – 5
• City Clerk - 1
• Fire – 8 over 2 divisions [2 (Admin); 6 (Operations)] • Police – 21 over 2 divisions [3 (Admin); 19(Operations)] • Public Works – 30 over 12 Divisions [5 (Admin); 1.5(Building Official/Inspector); 1.5(City Planner); 2 (Parks); 1(Code Enforcement); 4 (Water/Geothermal); 4(Gas); 4(Streets); 2(Engineers/Air Pollution); 1 (Mechanic); 1(Pool); 3(Utility Services)] Departments such as Fire and Police focus on their core missions to protect the lives and safety of people and property within the community. Public Works operates similarly in the provision of water/geothermal and natural gas services and providing maintenance on city streets. Public Works; however, does have limited staffing resources to deliver projects. The following list is not a comprehensive list of city staff work priorities; however, it is representative of the priorities that city staff is currently working to accomplish.

Four Core Priorities of City Council
• Transparency
o Publish List of City Work Priorities – Completed/On-going o Council Meeting Live Stream Improvements – Goal is to improve audio and provide timestamping of video to correspond to agenda items. – Council approved 1/18/2023 begin project execution - Completed
o City App/media platform to engage the public – Susanville Click and Fix - Completed o Budget Process – Incorporate Re-organization into Budget Structure / Evaluate Policies / Include Measure P - Completed
• Improve Susan River Trail
o Adopt a Trail Program Implementation – On-going
o Support Clean-Up Activities – On-going
o Volunteer Trail Patrol – In Progress
• Code Enforcement
o Uptown Susanville – Pancera Plaza Area Trash Cleanup - Ongoing o Burned out structures near Main Street – Ongoing
o Respond to complaints, property maintenance ordinance – Ongoing o Access and respond to need for abatement budget – In progress • Improve Main Street
o South East Gateway Project – Ongoing Time extension request granted, Maintenance and Cooperative Agreement with CalTrans approved. Allocation paperwork submitted.

Allocation expected in March 2023. Project can be bid after allocation is granted. • CCC Closure
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City of Susanville Work Priorities
• Monitor Closure Activities
• Business/Economic Development
Financial Stability Efforts
• Economic Development Implementation Strategies –
o Ad Hoc – In progress.
o Master Sale Tax Agreement with County - New
• American Rescue Plan Act – Funding Strategy – In progress (scheduled for new council) • Expenditure Reduction Plan Development – Needs modification based on Measure P • Strategic Plans are being prepared for each department – Departments’ Completed Draft Plans, need to consolidate and prepare city-wide strategic plan. • Sales Tax Measure – Modify Ordinance Per Department of Tax and Fee Request – Completed
o Establish Sales Tax Oversight Board – Complete
• Salary Survey – Pending
• Economic Development Action Items –
o Business Development Assistance – No Progress
o Mural Repairs – Support Volunteers – Ongoing
• Review Fees – In Progress
• Review Cost Allocation – Ongoing
• Business Development Cannabis Ad Hoc – Ordinance adopted, referendum process underway, scheduled to for November 2022 ballot. Complete • Review Combined Services Agreements - Ongoing
• Research Directly Billable Activities – Budget On-going • Implement procedures/policies to control expenses – In Progress • Sale of Real Property – No Progress
• Reorganization Implementation
Relocation of Staff
 City Hall Interior Repairs – No Progress
 Implementation of Staffing Structure effective Complete  Repairs to 606 Nevada for Engineering Staff – Complete • CalPERs UAL Policy – In Progress
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City of Susanville Work Priorities
Provision of Essential Services
• Administration
o Human Resources/employee recruitment and retention
o Grant management/billings
o Budget oversight/preparation
o Review/update policies and procedures
o Golf course maintenance and operations
• City Clerk
o Human Resources/employee recruitment and retention
o Records management/public records requests
• Economic Development
o Economic Development Implementation Plan
• Finance
o Accounts payable
o Accounts receivable
o Utility billings
o Budget oversight
• Fire
o Respond to alarms and other emergency calls/incidents o Overhaul and salvage operations
o Emergency rescue operations
o Public service calls
o Fire prevention inspections
o Test and maintain hydrants and vehicles
o Budget oversight/preparation
o Grant development, administration, and management
o Review/update policies and procedures
• Police
o Patrol City
o Respond to alarms and other emergency call/incidents
o Make arrests as necessary
o Investigate crimes
o Reports
o Enforcement of state, local, and federal laws
o Budget oversight/preparation
o Serve warrants
o Animal Control
o Traffic Enforcement
o Review/update policies and procedures
• Public Works
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City of Susanville Work Priorities
o Respond to utility service calls
o Repair water, geothermal and natural gas leaks
o Public safety awareness/conservation campaign
o Urban water management plan updates
o Maintain water and gas utilities in accordance with state, local, and federal laws o Reports
o Street maintenance, repair, rehabilitation
o Building permits and inspection
o Zoning clearing for projects, use permits, general plan updates o Code enforcement
o Park maintenance and upkeep
o Pool operation maintenance and operations
o Air pollution permitting, inspections, enforcement
o Oversee airport leases, planning, and project development All Departments:
• Interface with Community Groups/Businesses/Agency Partners o Susanville Indian Rancheria
o Lassen County
o LMUD
o Susanville Sanitation District
o Local Area Revitalization Project
o Lassen High School
o Susanville School District
o Lassen County Office of Education
o Lassen Community College
o Lassen Land and Trails Trust
o Ducks Unlimited
o LARP
o Lassen County Chamber of Commerce
o Lassen County Fairgrounds
• Review/update policies and procedures
Additional projects under development:
• Little League Field Security Cameras – Completed
• FD Project Development – Awarded Hat Creek Construction – Complete o Richmond Rd
o Bunyan Rd
o Spring Ridge by Hospital
• Richmond Road and North Gay Water service replacement projects – Complete • Per Capita Park Grant – Memorial Park lighting / pump track – In Progress • Airport Taxiway A Project –Complete
• Airport Taxiway B Project – Funding Requested
• Facilitation of community events (2023) - Complete
o Pet license/rabies clinic
o Home and Garden Show
o Classic Car Show n Shine
o Fair Parade
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City of Susanville Work Priorities
o Safe and Sane Halloween
o Veterans Day Parade
o Magical Country Christmas
o Farmer’s Market/Night Markets
• Sierra Road Site Future Development Concepts
o Community Compost – No Progress
o Urban Farming – Information exchange with LARP
350
City of Susanville Work Priorities
Future Council Items List

1. Update on Charging Station Discussion

2. MOU with Lassen Historical Society

3. Discussion on Council goal setting

4. Discussion regarding city vehicle and equipment surplus auction

5. Update on Animal Shelter agreement (how many animals, cost of, etc.)

6. Discussion regarding lack of inventory of affordable low-income housing in support of Lassen Family Services

7. Discussion on collaboration with Lassen County and Susanville Indian Rancheria and City of Susanville to hire a liaison to collaborate with all three entities

8. Discussion regarding options to work with community on animal control and animal shelter agreement

9. Discussion regarding Councilmembers volunteering on projects

10. Discussion regarding Councilmember trainings

11. Discussion regarding partnership with Lassen Family Services in efforts to prioritize youth

12. Discussion regarding Council trainings and nepotism recusal policy trainings

13. Discussion regarding tier two of shopping cart ordinance

14. Discussion regarding increased theft within the community and increase council support to police department

15. Discussion regarding proclamation declaring Susanville as a sanctuary city for the unborn

16. Discussion regarding bringing Airport Capital Improvement Plan to council earlier in the year

17. Discussion proving funding to police department facility renovation

18. Discussion regarding banner permits

19. Discussion regarding dog ordinance

20. Discussion regarding street legal ATV and golf cart ordinance

21. Discussion regarding Veterans preference in hiring

22. Discussion regarding city's airport hangar current use as a city storage

23. Discussion regarding enforcement of shopping cart ordinance

24. Discussion regarding graffiti

25. Discussion regarding dog control and nuisance ordinance

26. Update on Speed Survey
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AGENDA ITEM NO. 13.A
Discussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: March 20, 2024
SUBJECT: Department Reports
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: The City Administrator Reports is designed for Department Heads to address the Council on a variety of topics, is needed. Also, for the Council to address any questions or comments regarding that Department Head.

FISCAL IMPACT: None.

ACTION REQUESTED: Information only.

SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
352
State of California – Natural Resources Agency GAVIN NEWSOM, Governor DEPARTMENT OF FISH AND WILDLIFE CHARLTON H. BONHAM, Director Northern Region
601 Locust Street
Redding, CA 96001
www.wildlife.ca.gov
Conserving California’s Wildlife Since 1870
January 17, 2024
Kelly Mumper
City Planner
City of Susanville
66 N Lassen Street
Susanville, CA 96130
[email protected]
SUBJECT: CITY OF SUSANVILLE GENERAL PLAN LAND USE ELEMENT AND

CIRCULATION ELEMENT UPDATE, STATE CLEARINGHOUSE NUMBER
2023120232, LASSEN COUNTY
Dear Kelly Mumper,
The California Department of Fish and Wildlife (CDFW) has reviewed the City of Susanville’s (City) Draft Initial Study and Negative Declaration (ISND), for the above-referenced project (Project). CDFW appreciates this opportunity to comment on the Project, pursuant to the California Environmental Quality Act (CEQA) Guidelines.

CDFW’s Role
CDFW is California’s Trustee Agency for fish and wildlife resources and holds those resources in trust by statute for all the people of the State (Fish and G.

Code, §§ 711.7, subd. (a) & 1802; Public Resources Code, § 21070; CEQA Guidelines § 15386, subd. (a)). CDFW, in its Trustee Agency capacity, has jurisdiction over the conservation, protection, and management of fish, wildlife, native plants, and habitat necessary for biologically sustainable populations of those species (Id., § 1802). Similarly, for purposes of CEQA, CDFW is charged by law to provide, as available, biological expertise during public agency environmental review efforts, focusing specifically on projects and related activities that have the potential to adversely affect fish and wildlife resources.

CDFW is also submitting comments as a Responsible Agency under CEQA (Public Resources Code, § 21069; CEQA Guidelines, § 15381). CDFW expects that it may need to exercise regulatory authority as provided by the Fish and Game Code. Likewise, to the extent implementation of the Project as proposed may result in “take”, as defined by state law, of any species DocuSign Envelope ID: DC70FEE4-FE29-4525-A7A0-687E8949A39B 132 353
Kelly Mumper, City Planner
City of Susanville
January 17, 2024

Page 2 ends

protected under the California Endangered Species Act (CESA) (Fish and G.

Code, § 2050 et seq.), or state listed rare plant pursuant to the Native Plant Protection Act (NPPA; Fish and G. Code § 1900 et seq.) authorization as provided by the applicable Fish and Game Code will be required.

Project Description
The Project, as described in the ISND, is as follows:
“The Susanville General Plan details the community’s long‐term vision and policy framework enabling the city to develop according to its stated goals.

This plan identifies the way the city is intending to grow, where it should (and should not) develop, requirements for improvements to public infrastructure, and provisions needed to protect and strengthen the unique community character that has defined Susanville since its inception.

The adoption of the Updated General Plan Land Use and Circulation Elements requires that the Susanville City Council approve and adopt the Initial Study/Negative Declaration through a public hearing with proper notification.

The Susanville General Plan is intended to establish the policy framework for future growth and redevelopment of the City over the next 20 years. The plan’s focus is on preserving the rural agriculture character of the community. The preservation of the open space within and surrounding the city is of significant concern to the community.

The proposed project consists of an update to the City of Susanville General Plan. The project includes updates to the Land use and Circulation elements.

Both the Safety and Housing Elements were updated and approved separately. They have been incorporated into this General Plan update for the purpose of maintaining consistency.”
Comments and Recommendations
CDFW provides the following comments to further assist the Lead Agency in adequately identifying, avoiding and/or minimizing potentially significant impacts to biological resources.

The update to the Land Use Element and Circulation Element of the City’s General Plan will not, in and of itself, result in impacts to biological resources however, such updates include the facilitation of future land modification, maintenance activities, and development. CDFW supports the development and implementation of avoidance, minimization, and mitigation measures to address future impacts to biological resources, as the ISND describes in Section 4, Biological Resources.

DocuSign Envelope ID: DC70FEE4-FE29-4525-A7A0-687E8949A39B 133 354
Kelly Mumper, City Planner
City of Susanville
January 17, 2024

Page 3 ends

Section 4 of the ISND does not identify the numerous special status species that have the potential to occur in the Project area. Susanville is in a region that features diverse ecosystems including coniferous forests, wetlands, geothermal features, volcanic landscapes, saline lakes, and high desert habitats. Susanville is situated within the confluence of the Sierra Nevada, Cascade Range, and the Great Basin, which influences the area’s mosaic of habitats and abundant biodiversity. Such ecological diversity supports various state special status species adapted to these unique environments including, but not limited to, golden eagle (Aquila chrysaetos, State Fully Protected), scalloped moonwort (Botrychium crenulatum, California Rare Plant Rank 2B.2), greater sandhill crane (Grus canadensis tabida, State Threatened) and sub-herds of the Doyle migratory mule deer herd.

Reduction of Human and Wildlife Conflict
CDFW supports the intent of the City’s Land Use Element in preserving the rural agriculture character of the community and the preservation of the open space within and surrounding the City. Agricultural lands and open space areas provide valuable habitat and migration corridors for wildlife species.

Maintaining and establishing these open space areas within, and adjacent to, urban centers such as Susanville, results in humans living with wild animals as our neighbors. As our human population expands into wildlife habitat, humanwildlife interactions have increased. Conflict between humans and wildlife is a growing concern in developing areas, especially where the conflict results in livestock losses and property damage, the spread of wildlife diseases, and animal welfare issues and/or mortality of native wildlife including mountain lion, black bear, and mule deer. For more information about preventing potential conflict for a variety of wildlife species, please visit Human-Wildlife Conflict.

As the City considers the development of policies and ordinances to support the vision of the General Plan and its associated elements, CDFW suggests the City consider the following recommendations to reduce occurrences of human and wildlife conflict:

Wildlife Friendly Fencing
CDFW understands fences are essential for controlling livestock and trespassing however, inappropriately designed or installed fencing may create serious hazards and/or barriers for wildlife. Therefore, CDFW strongly encourages the City to consider a policy that includes perimeter fencing, and residential fencing to be constructed with wildlife friendly fencing techniques, to reduce the potential of injury or death and provide safe connections and corridors between the habitats that wildlife species use during daily and annual movements. Please consult A Landowner’s Guide to Wildlife Friendly Fences:

DocuSign Envelope ID: DC70FEE4-FE29-4525-A7A0-687E8949A39B 134 355
Kelly Mumper, City Planner
City of Susanville
January 17, 2024

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How to Build Fence with Wildlife in Mind for construction recommendations and use of wildlife friendly fencing. CDFW staff are also available to assist in providing further recommendations for effective wildlife friendly fencing techniques and the locations where they should be used.

Watering and Feeding Ungulates
California is home to many native ungulate species, including elk, mule deer, and pronghorn. They may be found in diverse habitats throughout the state that may include remote, rural, and residential areas. These animals may live in resident or migratory herds.

Watering and feeding ungulates can have negative consequences for both the species population and the surrounding ecosystem. Providing food may lead to habituated animals, dependency on human-provided food sources, overcrowding, and has been known to lead to disease transmission among herds. CDFW recommends the City develop local policies and enforceable codes aimed at preventing watering and feeding of ungulates and allowing for the construction of deer exclusion fencing in appropriate locations as part of an updated General Plan. CDFW staff are available to assist the City in installing exclusionary fencing where it would be most effective. For more information, please visit Human-Wildlife Conflicts: Ungulates.

Human-Wildlife Conflict with Black Bears
Black bears provide many ecosystem benefits by serving as seed dispersers, scavengers, and predators. They are omnivores and will consume nearly anything, including seeds, plants, berries, other animals, pet food, human food, and trash. Improperly stored garbage, bird feeders, fruit trees and accessible pet food can attract bears which is likely to result in bears becoming habituated to and losing their fear of humans. This change in bear behavior can lead to an increase in bear encounters, property damage, loss of small livestock or pets. CDFW recommends the City develop policies and enforceable codes aimed at preventing bear and human conflict as part of current or future General Plan updates. For more information about preventing potential conflicts with black bears, please visit Human-Wildlife Conflicts: Black Bears.

Development and Conservation
LUD-1.9 of the Land Use Element mentions maintaining and designating an adequate amount of open space and recreational land uses to meet the needs of residents and visitors. CDFW encourages the preservation of open space and natural areas within City limits. CDFW recommends the Lead Agency consider regional and state-wide natural resource conservation DocuSign Envelope ID: DC70FEE4-FE29-4525-A7A0-687E8949A39B 135 356
Kelly Mumper, City Planner
City of Susanville
January 17, 2024

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strategies outlined in the following reports: Safeguarding California Plan; California State Wildlife Action Plan: A Conservation Legacy for Californians; and California 2030 Natural and Working Lands Climate Change Implementation Plan. CDFW staff are available to assist the City in identifying appropriate conservation strategies that support the implementation of General Plan policies and those that may result in improved conservation outcomes for fish and wildlife species.

Future CEQA Consultation
CDFW would like to emphasize that our staff are available for consultation at every stage of the project development process. CDFW strongly encourages the Lead Agency to consult with CDFW before and during the development of future projects and those equivalent CEQA documents, specifically regarding the analyses of biological resources and the formulation of avoidance, minimization, and mitigation measures for such resources. Engaging with CDFW early-on plays a critical role in allowing our agency to fulfill our mandate to conserve California’s valuable fish and wildlife resources and will simultaneously aid the Lead Agency in an efficient and comprehensive CEQA review.

Conclusion
CDFW appreciates the opportunity to comment on the Project to assist the Lead Agency in adequately analyzing and minimizing impacts to biological resources and looks forward to reviewing the future City of Susanville General Plan update. If you have any questions regarding the information above, or for future CEQA consultation requests, please contact Erika Iacona, Senior Environmental Scientist, by email at [email protected].

Sincerely,
Tina Bartlett, Regional Manager
Northern Region
ec: State Clearinghouse
[email protected]
Erika Iacona
California Department of Fish and Wildlife
DocuSign Envelope ID: DC70FEE4-FE29-4525-A7A0-687E8949A39B 136 357

Susanville City CouncilMarch 20, 2024

Susanville City Council
March 20, 2024