Temecula City Council
October 22, 2024

IV. VISIT TEMECULA VALLEY TOURISM BUSINESS IMPROVEMENT

DISTRICT BOUNDARIES
The existing VTVTBID includes all Lodging Businesses, existing and future, within the boundaries of the City of Temecula. The VTVTBID boundaries are the same boundaries as the City of Temecula, as shown in the map below. No changes to the boundaries of the renewed VTVTBID are proposed.

When the VTVTBID was established in 2015 for its first five-year term, it included approximately 15 Lodging Businesses. When the VTVTBID was renewed for its second five-year term in 2019, it included approximately 18 Lodging Businesses. The boundaries of the VTVTBID, shown in the map below , currently include approximately 20 Lodging Businesses. A complete listing of all 20 Lodging Businesses within the proposed renewed VTVTBID can be found on Appendix 1 of this Plan.

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V. SERVICE PLAN AND BUDGET
A. Assessment

No changes to the assessment levied within the existing VTVTBID are proposed upon the renewal of the VTVTBID. The annual assessment rate to be levied on each Lodging Business within the proposed renewed VTVTBID is based on the estimated specific and special benefit to the Lodging Businesses.

Except where funds are otherwise available, the City proposes to annuall y levy an assessment on all Lodging Businesses within the boundaries of the renewed VTVTBID based upon 4% of the rent charged by the operator per occupied room per night to pay for activities within the VTVTBID.

Extended stays, defined as stays of more than 30 consecutive calendar days, and those exempt persons as defined in Temecula Municipal Code Section 3.20.040, will be exempt from the V TVTBID assessment. New Lodging Businesses established within the boundaries of the VTVTBID after the beginning of any fiscal year will not be exempt from the levy of assessment for that fiscal year.

Assessments pursuant to the VTVTBID shall not be included in gross room rental revenue for purpose of determining the amount of the transient occupancy tax imposed pursuant to Chapter 3.20 of the Temecula Municipal Code.

Bonds will not be issued.

The amount of assessment, if passed on to each transient, shall be separately stated from the amount of rent charged and any other applicable taxes, and each transient shall receive a receipt for payment from the business.

B. Determination of Special Benefit

State law requires that assessment funds be expended on a specific benefit conferred directly to the payors that is not provided to those not charged, and which does not exceed the reasonable cost to the City of conferring the benefit. Further, the assessment may be utilized to provide a specific government service directly to the payors that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service.

Visit Temecula Valley shall continue to serve as the VTVTBID’s Owners’ Association. The Owners’ Association is charged with managing funds and implementing programs, and must provide annual reports to the Temecula City Clerk. The specific and special benefit the VTVTBID will provide to Lodging Businesses, and will not provide to non-assessed businesses, is room night sales. In order to provide a specific and special benefit and government service only to payors which does not exceed the reasonable cost thereof, the marketing and promotion services provided with the VTVTBID funds will be designed specifically to drive room night sales to assessed Lodging Businesses.

C. Time and Manner for Collecting Assessments

The proposed assessments shall be levied for five fiscal years, beginning with the fiscal year which begins on January 1, 2025 and continuing through the fiscal year which ends on December 31, 2029. The City will collect the assessments from Lodging Businesses within the boundaries of the renewed VTVTBID in monthly installments or such other installments as determined pursuant to resolution of the City

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Council. The funds collected will be distributed to the VTV Board. Funds remaining at the end of any year may be used in subsequent years in which VTVTBID assessments are levied as long as they are used consistent with the requirements of the 1994 Law and this Plan.

Each operator of a Lodging Business shall, on or before the thirtieth day of each month, commencing in January 2025, make a return to the City’s Director or Finance, or his or her designee, (the “assessment administrator”), on forms provided by the assessment administrator, of the total rents charged and received for the immediately preceding month and the amount of assessment installment owed based on such rents. At such time, the full amount of the assessment installment shall be remitted to the assessment administrator and shall be delinquent if not paid by such date. If the thirtieth day of the month falls on a Saturday, Sunday, or City holiday, the return and p ayment shall be due on the first business day thereafter. Returns and payments are due immediately upon cessation of business for any reason and are delinquent thirty days thereafter. Each return shall be signed under penalty of perjury by a duly authorized agent of the operator. A return or payment made by mail shall be deemed received on the date shown on a postage cancellation stamp imprinted on the envelope in which the return or payment is received, or if a return or payment is made by means other than through the United States mail, a return or payment shall be deemed received on the date the payment is stamped “received” by the assessment administrator.

Each assessment installment shall be subject to the same penalties and interest for nonpayment or fraud as are applicable to the transient occupancy tax pursuant to Chapter 3.20 of the Temecula Municipal Code.

If any operator fails to make, within the required time, any report and remittance of the assessment installment or any required portion thereof, the assessment administrator shall proceed in such manner, as the assessment administrator deems best to obtain facts and information on which to base an estimate of the assessment installments due. As soon as the assessment administrator procures such facts and information as he or she is able to obtain upon which to base such estimate, the assessment administrator shall proceed to determine and assess against such operator the assessment installments, and applicable interest and penalties. In case such determination is made, the assessment administrator shall give a notice of the amount so assessed by serving it personally or by depositing it in the United States mail, postage prepaid, addressed to the subject operator at his last place of business known to the assessment administrator. The operator may make application for a hearing in the manner set forth in Section 3.20.100 of the Temecula Municipal Code, and, in such case, the provisions of such Section

3.20.100 of this title shall govern the application, hearing, and determination of the assessment installment, interest and penalties, if any, by the assessment administrator. An operator may appeal the determination of the assessment administrator to the City Council in the manner set forth in Section

3.20.110 of the Temecula Municipal Code and, in such case, the provisions of such Section 3.20.110 shall govern the appeal and the findings of the City Council, which findings shall be final and conclusive.

The amount of assessment installments, and applicable penalties and interest shall be deemed a debt owed to the City by the operator of a Lodging Business. An action may be commenced in any court of competent jurisdiction in the name of the City for the amount of such debt. In addition to the assessment installments, penalties and interest, the operator shall be liable to the City for the costs of collection of the amounts due and the enforcement, including, without limitation, all reasonable attorney fees, staff time and other costs of collection and litigation. Conviction and punishment of any person for failure to comply shall not relieve such person from paying any assessment installment, penalty or interest due and unpaid at the time of such conviction nor shall payment prevent prosecution of a

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violation of any of the above-described provisions. All remedies shall be cumulative and the use of one or more remedies by the City shall not bar the use of any other remedy.

Any operator of a Lodging Business or other person who fails or refuses to furnish any return required to be made, or who fails or refuses to furnish a supplemental return or other data required by the assessment administrator, or who renders a false or fraudulent return or claim, is guilty of a misdemeanor. Any person required to make, render, sign or verify any report or claim, who makes any false or fraudulent report or claim with intent to defeat or evade the determination of any amount due pursuant to the renewed VTVTBID is guilty of a misdemeanor.

The assessment shall be levied on each Lodging Business in the renewed VTVTBID and each such Lodging Business shall be solely responsible for paying all installments when due. Without disturbance of the foregoing, a Lodging Business may elect to recover some or all of the amount of the assessment from persons owing rent to the Lodging Business. The amount to be recovered from any such person may not exceed the amount of rent owed by that person, multiplied by four percent. The amount so recovered shall be separately identified or itemized on a document provided to that person.

It shall be the duty of every operator of a Lodging Business to keep and preserve, for a period of three years, all records as may be necessary to determine the amount of the assessments due. The assessment administrator shall have the authority to require the maintenance of certain records and the form of such records and shall have the right to inspect such records at all reasonable times.

Whenever the amount of any assessment installment, interest or penalty has been overpaid or paid more than once or has been erroneously or illegally collected or received by the City, it may be refunded provided a claim in writing therefor, stating under penalty of perjury the specific grounds upon which the claim is founded, is filed with the assessment administrator within one year of the date of payment.

The claim shall be on forms furnished by the assessment administrator. No refund shall be paid unless the claimant established his right thereto by written records showing entitlement thereto.

D. Service Plan Budget and Programs to be Provided:

Service Plan Budget Summary - Fiscal Years 2025-2029
A summary of the annual service plan budget for the renewed VTVTBID is provided on the following pages. The total five (5) year improvement and service plan budget is projected at approximately $2,480,000 annually.

E. Annual Service Plan:

The overarching message of the marketing program and some of its elements have been set out in this Plan; the remaining details of the program will be developed by the City-appointed Owners’ Association, which is answerable to the City Council. A service plan budget has been developed to deliver services throughout the VTVTBID . An annual service plan and budget will be developed and approved by the VTVTBID Owners’ Association. Please see the budget exhibit below. The budget also includes a portion for contingencies and further renewal of the District. Should the VTVTBID Owners’ Association approve, funds may be appropriated for the renewal effort. If there are funds remaining at the end of the renewed VTVTBID term and the Owners’ Association chooses to renew, these remaining funds will be transferred to the renewed VTVTBID in accordance with the

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0,000
1994 Law. Otherwise, any remaining funds will be spent consistent with this Plan or returned to assessed businesses in equal proportions to the assessment paid by each business.

Visit Temecula Valley Tourism Business Improvement District Annual Budget, Years One through Five

Services Provided Descriptions Total
SALES and MARKETING – 80% $1,984,000.00
ADMINISTRATIVE and OPERATIONS – 13% $322,400.00
 Office Administration/Operational Expenses
 Legal/Accounting
CITY ADMINISTRATION FEE – 2% $49,600.00
CONTINGENCY/RENEWAL - 5% $124,000.00
Total Projected Revenue $2,480,000.00

The City Council hereby directs the implementation of a coordinated program of promotions. By adopting this Management District Plan, the City Council establishes programs that include the messages specified herein as may be modified by the City Council. This Management District Plan sets forth the following contemplated activities for each year of operation of the renewed VTVTBID:

Sales and Marketing

A sales and marketing program will promote the Temecula Valley as a tourist destination for the benefit of the Lodging Businesses in the City of Temecula. The sales and marketing program will have a central theme of promoting the Temecula Valley and Temecula Valley Southern California Wine Country as desirable place to visit, and may include the following activities:

Sales & Marketing,
1,984,000, 80%
Administrative & Operations,
322,400, 13%
City Administration Fee,
49,600, 2%
Contigency/Renewal/Reserve,
124,000, 5%
Annual Assessment Budget -$2,480,000

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 Internet and online marketing efforts to increase awareness and optimize internet presence;  Print ads in magazines and newspapers targeted at potential visitors;  Television ads targeted at potential visitors;
 Radio ads targeted at potential visitors;
 Attendance of trade shows;
 Sales blitzes;
 Familiarization tours;
 Preparation and production of collateral promotional materials such as brochures, flyers and maps;
 Attendance of professional industry conferences and affiliation events;  Partnerships with local and state tourism organizations to target key international markets to increase overnight visitation at assessed businesses;
 Development and implementation of a public relations and communications strategy, inclusive of social media, eblasts, and press release distributions designed to drive overnight visitation at assessed businesses;
 Lead generation activities designed to attract tourists and group events to Temecula Valley;  Special projects to sponsor special events designed to attract visitors to Temecula Valley;  Director of Sales and General Manager meetings to plan and coordinate tourism promotion efforts;
 Education of hospitality staff on service designed to create a visitor experience that will bring repeat visits; and
 Education of Lodging Business management and the Owners’ Association on marketing strategies best suited to meet the Temecula Valley’s needs.

Administrative and Operations
The administrative and operations portion of the budget shall be utilized for staffing costs dedicated solely to administrative and operations tasks, office costs, and other general administrative costs.

City Administration Fee
The City of Temecula shall be paid a fee equal to 2% of the amount of assessment collected within the boundaries of the renewed VTVTBID from the Lodging Businesses each fiscal year to cover its costs of collection and administration.

F. Adjustments
The City approved marketing plan shall remain consistent with the budgets above. Although actual revenues will fluctuate due to market conditions, the proportional allocations of the budget below shall remain the same. The VTV board shall have the authority to adjust budget allocations between the categories by no more than fifteen percent (15%) of the total budget per year.

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VI. VTVTBID GOVERNANCE
A. Visit Temecula Valley Tourism Business Improvement District Governance The City Council, through adoption of this Management District Plan, has the right, pursuant to Streets & Highways Code §36651, to identify the body that shall implement the proposed program. The Owners’ Association of the renewed VTVTBID as defined in Streets & Highways Code §36614.5 is the body that shall implement the proposed program. The City Council appoints VTV to continue to serve as the Owner’s Association for the renewed VTVTBID.

B. Brown Act and California Public Records Act Compliance The Owners’ Association is subject to government regulations relating to transparency, namely the Ralph M. Brown Act and the California Public Records Act, designed to promote public accountability. The owner’s association of a tourism business improvement district is considered a legislative body under California’s open meeting act, the Ralph M. Brown Act (Government Code §54950 et seq.). Thus, meetings of the VTV board must be held in compliance with the public notice and other requirements of the Brown Act. A majority of the Board may not hear, discuss, deliberate or take action on matters within the subject matter jurisdiction of the renewed VTVTBID except at a meeting complying with the requirements of the Brown Act. The Owner’s Association is also subject to the record keeping and retention requirements of the California Public Records Act.

C. Annual Report
The VTV board shall present an annual report at the end of each year of operation to the Temecula City Council pursuant to Streets and Highways Code §36650. Per Section 36650, the City Council may approve the report as filed or modify it and approve it. The annual report shall include, at a minimum, the following:

 Any proposed changes in the boundaries of the VTVTBID or classification of businesses within the VTVTBID.
 The improvements and activities to be provided for that fiscal year.  An estimate of the cost of providing the improvements and the activities for that fiscal year.  The method and basis of levying the assessment in sufficient detail to allow each business owner to estimate the amount of the assessment to be levied against his or her business for that fiscal year.  The estimated amount of any surplus or deficit revenues to be carried over from a previous fiscal year.  The estimated amount of any contributions to be made from sources other than assessments levied pursuant to the 1994 Law.

VTVTBID Management District Plan 14
September 9, 2024
APPENDIX 1 – LODGING BUSINESSES TO BE ASSESSED WITHIN
THE RENEWED VTVTBID*

*List as of September 2024

Lodging Business Name Address
Best Western Plus Hotel & Suites 41841 Moreno Road, Temecula, CA 92590 Best Western Country Inn 27706 Jefferson Ave. Temecula, CA 92590 Embassy Suites Temecula 29345 Rancho California Rd. Temecula CA 92591 Extended Stay America 27622 Jefferson Ave. Temecula, CA 92590 Fairfield Inn and Suites 27416 Jefferson Ave., Temecula, CA 92590 Hampton Inn & Suites 28190 Jefferson Ave., Temecula, CA 92590 Hilton Garden Inn 28210 Jefferson Ave, Temecula CA 92590 Holiday Inn Express 27660 Jefferson Ave. Temecula, CA 92590 Home2 Suites by Hilton 28400 Rancho California Rd. Temecula, CA 92591 La Quinta Inn & Suites 27330 Jefferson Ave., Temecula, CA 92590 Motel 6 41900 Moreno Rd, Temecula, CA 92590
Palomar Inn Hotel 28522 Old Town Front St., Temecula CA 92590 Quality Inn Temecula 27338 Jefferson Ave. Temecula Ca 92590 Signature Temecula 28980 Old Town Front St., Temecula Ca 92590 Springhill Suites by Marriott 28220 Jefferson Ave., Temecula CA 92590 Staybridge Suites 27500 Jefferson Ave, Temecula, CA 92590 Rancho California Inn 41873 Moreno Rd., Temecula Ca 92590 Rodeway Inn 28718 Old Town Front St., Temecula CA 92590 Temecula Creek Inn 44501 Rainbow Canyon Rd. Temecula CA 92590 The Hotel Temecula 42100 Main Street Temecula CA 92590

Item No. 12

CITY OF TEMECULA

AGENDA REPORT

TO: City Manager/City Council

FROM: Jennifer Hennessy, Director of Finance
Randi Johl, Director of Legislative Affairs/City Clerk

DATE: October 22, 2024

SUBJECT: Adopt City Council Protocol Manual Policy Regarding Budget, Fees and Other Financial Matters (At the Request of Subcommittee Members Kalfus and Schwank) ______________________________________________________________________________

PREPARED BY: Jennifer Hennessy, Director of Finance
Randi Johl, Director of Legislative Affairs/City Clerk

RECOMMENDATION: That the City Council adopt a protocol manual policy regarding budget, fees and other financial matters.

BACKGROUND: The City Council recently provided staff direction to prepare a policy regarding user fees and related financial matters for inclusion into the City Council Protocol Manual. On October 8, 2024, staff met with the Strategic Fiscal Subcommittee consisting of Mayor Pro Tem Kalfus and Council Member Schwank to review the attached draft. The subcommittee concurred with the layout of the proposed policy which provides an overview of how and when the budget, capital improvement program, user fees, cost allocation plans, and citywide fee schedules are considered and approved. The subcommittee also agreed that the City’s financial policies should be included and cross-referenced with the proposed policy. While a City Council policy is subject to revisions by future councils, the subcommittee was supportive of having a written policy on this topic for general reference and guidance purposes.

It is recommended that the City Council approve the proposed policy for formal inclusion into the City Council Protocol Manual.

FISCAL IMPACT: None

ATTACHMENTS: 1. Draft Policy

2. Exhibit A – City’s Financial Policies

CITY OF TEMECULA

CITY COUNCIL POLICY

Title: Budget, Fees, and Other Financial Matters
Policy No. TBD
Approved: TBD
Revised: N/A

PURPOSE:

The purpose of this City Council policy is to set forth City Council preferences in regards to reviewing the City’s budget, fees, and other financial matters.

POLICY:

The policy of the City Council with respect to the matter listed in the above -referenced title is as follows:

Operating Budget and Capital Improvement Program
The City of Temecula's Operating Budget and Capital Improvement Program are adopted annually by the City Council. The Operating Budget is developed through an in-depth review process. Departmental budget submittals are prepared and reviewed by line-item in connection with projected revenues.

Detailed measurable performance objectives are developed utilizing a unified set of Citywide strategic goals. Expenditure and 5-year revenue projections are developed to identify the future impacts of proposed staffing and program changes, as well as the impact of proposed capital improvement projects.

The result is a conservative, balanced budget that provides for quality services while effectively utilizing available resources.

The purpose of the CIP Budget document is to serve as a planning tool, which coordinates the financing and scheduling of major projects undertaken by the City. The CIP Budget document is prepared in accordance with generally accepted accounting principles. The CIP is dynamic and must be revised annually to address changing needs, priorities, and financial conditions. The capital improvements in the CIP are the City’s major projects, exceed $30,000 in cost, have long-term life spans, and are generally non- recurring. These projects include land and right of way acquisition, design, construction or rehabilitation of public buildings or facilities, public infrastructure design and construction, park design and construction, and redevelopment projects.

It is the policy of the City Council to annually review and approve the Operating Budget and Capital Improvement Program of the City, utilizing 5-year revenue projections, in conjunction with the City Council’s established fiscal priorities.

Taxes and Fees – Private and Public Benefit
Monies generated from taxes and held in the General Fund are broadly levied and used to pay for services and programs for the whole community as a public benefit. In contrast, user fees are fees charged to an individual or group that receive a private benefit from the services provided.

Types of Fees
User fees do not include utility rates and development impact fees. Utility rates recover costs for the use of a particular service provided by a government agency, such as water or sewage treatment.

Development impact fees are designed to mitigate the impacts of development activity and are used to fund future infrastructure and capital costs and legally may not be applied to normal operating costs and services. Per State law, user fees may not exceed the estimated reasonable cost of providing the service for which the fee is charged. This premise also applies to departmental fees such as parks and recreation fees, etc.

User Fees and Related Cost Studies
User fees are updated annually based on CPI inflation estimates or other inflators until the next comprehensive user fee study is undertaken. A comprehensive user fee study is typically conducted every five years and is used to determine the full cost of each service provided by the City for which the City charges a user fee. A User Fee Study (also called a Cost of Services Study), typically takes 18-24 months to complete and generally evaluates the following factors:

 Whether service costs are covered by revenues received  Whether fees cover costs and generate excess revenue
 Analysis of relevant costs involved including direct and indirect costs  Current and projected volume and revenue based on changes in fees  Subsidization levels for each user fee
 Justification for maintaining, decreasing, and/or increasing user fees  Evaluation of existing fee structure
 Identification of new fees and deletion of obsolete fees

A Cost Allocation Plan must be completed prior to a User Fee Study. A Cost Allocation Plan, which typically takes 8-12 months to complete, accounts for the full cost of providing a service by including all direct and indirect costs. Direct costs are those directly budgeted and benefiting a specific program, such as salaries, benefits supplies and services. Examples include police patrols, street maintenance and recreation programs. Indirect costs are those which provide supporting services to multiple programs. Examples include legal counsel, finance, IT support, and insurance. It is important to allocate costs so that the City can identify the actual cost of services, ensure accurate calculation of fully burdened hourly rates and user fees, and recover costs for the General Fund.

Recognizing that the completion of a Cost Allocation Plan and User Fee Study require the use of consultants and appropriate funding, it is the policy of the City Council to complete a Cost Allocation Plan and a User Fee Study every five years. In the event a City Council wishes to defer such plan and study due to external events such as an economic recession or other reason, it is the policy of the City Council to formalize such deferral and the reasons for the same, through City Council action at a public meeting. A citywide Master Fee Schedule, should one exist, will be updated and approved annually as a part of the budget and capital improvement program adoption process. The annual budget adoption process also includes a review and approval of the City’s financial policies (attached as Exhibit A to this policy). The annual review and approval of such policies ensures that the City Council continues to prioritize its financial decision-making in a manner that best serves the needs of City residents.

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
Annual Operating Budget | 309
Budget and Fiscal Policies

BUDGET AND FISCAL POLICIES
I. Financial Strategic Plan Purpose and Organization
A. Annual Operating Budget (AOB)
Through its Annual Operation Budget, the City will link resources with results by:

1. Identifying community needs for essential services that improve quality of life through strategic planning that:
a. Organize the programs required to provide these essential services; b. Establish program policies and goals, which define the nature and level of program services required;
c. Identify activities performed in delivering program services.

2. Proposing goals for improving the delivery of program services that:
a. Identify and appropriate the resources required to perform program activities and accomplish program goals.
b. Set objectives to measure Performance (progress) pertaining to:

Long term goals that align Council priorities with financial resources; Output of program activities;
Accomplishment of program objectives;
Expenditure of program appropriations.

3. The AOB process encompasses the development, implementation, and evaluation of a plan for the provision of services for the upcoming fiscal year. The process includes political, managerial, planning, communication, and financial dimensions. The budget incorporates a long-term perspective, establishes linkages to broad organizational goals, and focuses budget decisions on desired results and outcomes. The AOB is formalized via the following process:
a. A budget workshop is held with the City Council to receive Council direction and public comment, prior to budget preparation;
b. Budget team updates policies and procedures for budget preparation, creates the budget process calendar, and prepares the current budget schedules for each department to use in preparing the new budget;
c. A budget kickoff workshop is held with the City Manager, Department Directors, and Department Analysts to discuss the status of the current fiscal year budget, discuss the Five-Year Financial Forecast, review the upcoming budget process calendar, discuss the impacts of the current economic conditions at the State and Federal levels, and discuss the essential principles and elements of the budget process; d. Individual meetings are held with the budget team and each department to assist in the budget development process;

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
310 | Annual Operating Budget

BUDGET AND FISCAL POLICIES
e. The City Manager, in collaboration with the budget team, holds reviews each department budget request and makes recommendations to include in the proposed budget;
f. A budget workshop is held with the City Council to receive public comment and to review the components of the proposed budget, prior to formal consideration for adoption;
g. City Manager submits the proposed AOB and salary plan to the City Council at a public meeting for approval.

B. Balanced Budget
The City will strive to maintain a balanced budget over the Five-Year Financial Forecast, by meeting the following targets:.

1. Operating revenues must fully cover operating expenditures;

2. Ending fund balance must meet minimum policy levels. For the General Fund, this level has been established at 20% of operating expenditures for economic uncertainties and to support the City’s credit worthiness, cash flow, and response to local disasters.

C. Five-Year Financial Forecast
The City will prepare a five-year financial forecast bi-annually to assist in long range planning and policy development. The five-year forecast provides a tool to evaluate the ability of the City to fund proposed programs, operating and maintenance costs, capital expenditures, as well as operating costs related to future capital improvement projects.

1. Revenues are projected using a realistic approach, and are based on historical trends, stable residential development projections, internal analysis, and commercial growth that incorporates known development projects. Separate sets of assumptions are developed for major revenue types such as sales tax, property tax, community development fees, transient occupancy taxes, and investment income;

2. Departmental expenditure projections are developed using anticipated cost of living increases for general administrative operating costs. Additional assumptions are incorporated for major expenditure categories such as public safety to ensure that commercial and residential growth projections are addressed to main current service levels.

The five-year capital improvement program is reviewed with the annual operating budget, and maintenance costs of each proposed project are identified and included in the forecast;

3. The five-year forecast indicates whether projected revenue growth will support anticipated expenditures for current levels of service. However, as the City continues to grow, it is important to ensure that it can meet increasing demands and be in a position to respond to possible changes in economic conditions. The five-year forecast is a dynamic tool that requires bi-annual update and review of its underlying assumptions to keep the City in a position of strong fiscal condition.

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
Annual Operating Budget | 311

BUDGET AND FISCAL POLICIES
D. Capital Improvement Program (CIP)

1. CIP Purpose - The purpose of the Capital Improvement Program (CIP) budget document is to serve as a planning tool, which coordinates the level ranking, financing, and scheduling of major projects undertaken by the City. All projects presented in the five-year CIP budget are carefully programmed to ensure the community’s capital improvement needs are met both now and in the future. In addition, the projects provide additional opportunities and access to the City and improve the overall quality of life as identified in the Quality of Life Master Plan (QLMP).

This document is dynamic and must be revised annually to address changing needs, level rankings, and financial conditions. The City’s goal in providing a CIP Budget is to develop a multi-year plan for capital improvements, update it annually, and follow through with all capital improvements in accordance with the plan. It also allows staff to budget operating and maintenance costs into the five-year projection in order to determine the total cost of each project before it is undertaken.

2. CIP Development - This CIP budget document is developed by incorporating input from City Council and key management team members, based on community comments and feedback received throughout the year. This team then, through several workshops, identifies and evaluates community needs in the areas of roads/streets, bridges, public buildings, parks and recreation facilities, and affordable housing projects. Each proposed project is reviewed and discussed to ensure funding, timing, and necessity. The budget workshop is held annually to provide the City Council with an opportunity to review each project in detail, and to receive public comments concerning the five-year program.

3. CIP Projects: $30,000 or More - The capital improvements presented in the budget are the City’s major projects, which exceed $30,000 in cost, have long-term life spans, and are generally non-recurring. These projects include land and right of way acquisition, design, construction or rehabilitation of public buildings or facilities, public infrastructure design and construction, park design and construction, and affordable housing projects.

4. Project Manager - Every CIP project will have a project manager who will prepare the project proposal, ensure that required phases are completed on schedule, authorize all project expenditures, ensure that all regulations and laws are observed, and periodically report project status.

5. Project Benefit - Projects must identify a benefit and reference a Core Value (QLMP) goal.

6. CIP Review Committee - In determining the relative merit of a proposed project, key management team members evaluate projects for feasibility, community enhancement, infrastructure and historic preservation, and safety.

7. CIP Levels - Projects in the CIP are scheduled in each of five fiscal years based on community needs, as determined by the City Council and availability of funding. Level rankings in each major category (Circulation, Infrastructure/Other, Parks and Recreation, Affordable Housing, and Projects Funded By Community Facilities Districts) are assigned in accordance with the following guidelines:

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
312 | Annual Operating Budget

BUDGET AND FISCAL POLICIES
a. LEVEL I: The project is urgent and must be completed as soon as feasible. Failure to address the project may impact the health, safety, or welfare of the community or have a potential significant impact on the financial well-being of the City. The project must be initiated, or financial opportunity losses may result. b. LEVEL II: The project is important and addressing it is necessary. The project impacts safety, law enforcement, health, welfare, economic base, quality of life, and has been identified as a priority in the Quality of Life Master Plan. c. LEVEL III: The project will enhance quality of life and will provide a benefit to the community. Completion of the project will improve the community by providing cultural, recreational, and/or aesthetic value, or is deemed as a necessary improvement to a public facility.
d. Future Years Projects: The project will be an improvement to the community but does not necessarily need to be completed within a five-year capital improvement program time frame.

8. CIP Administrative Costs - The administrative costs associated with managing CIP projects are estimated (generally as five to ten percent of estimated construction costs) and included in each project budget.

9. CIP Operations and Maintenance (O & M) - Future operations and maintenance costs that result from CIP projects are estimated and identified in the CIP project sheets. These incremental future operating costs are incorporated into the five-year forecast.

10. CIP Phases - The CIP will emphasize project planning, with projects progressing through at least two and up to ten of the following phases:
a.Designate (Assigned). Appropriates funds based on projects designated for funding by the Council through adoption of the Capital Improvement Program budget. b.Study. Concept design, site selection, feasibility analysis, schematic design, environmental determination, property appraisals, scheduling, grant application, grant approval, specification preparation for equipment purchases. c.Environmental Review. Compliance with CEQA, NEPA and other environmental studies, if necessary.
d.Real Property Acquisitions. Property acquisition for projects, if necessary. e.Site Preparation. Demolition, hazardous materials abatements, other pre- construction work.
f.Design. Final design, plan and specification preparation and construction cost estimation.
g.Construction. Construction contracts.
h.Construction Management. Contract project management and inspection, soils and material tests, other support services during construction.

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Fiscal Year 2024-2025
Annual Operating Budget
Annual Operating Budget | 313

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i.Equipment Acquisitions. Vehicles, heavy machinery, computers, office furnishings, other equipment items acquired and installed independently from construction contracts.

11. CIP Appropriation - The City's annual CIP appropriation for study, design, acquisition and/or construction is based on the projects designated by the Council through adoption of the Capital Improvement Program budget. If project costs at the time of bid award are less than the budgeted amount, the balance will be unappropriated and returned to fund balance or allocated to another project. If project costs at the time of bid award are greater than budget amounts, five basic options are available:
a. Eliminate the project;
b. Defer the project for consideration to the next Capital Improvement Program budget period;
c. Rescope or change the phasing of the project to meet the existing budget; d. Transfer funding from another specified, lower-level ranking project. e. Appropriate additional resources as necessary from fund balance.

12. CIP Budget Carryover - Project accounts, which have been appropriated, will not lapse until completion of the project phase.

13. Program Objectives - Project phases will be listed as objectives in the program narratives of the programs, which manage the projects.

14. General Plan Consistency Review - All projects are evaluated by the City’s Planning Commission to ensure consistency with the provisions of the City of Temecula General Plan, while considering the City’s long-term vision as developed by the City Council. The proposed capital projects are also reviewed by the Traffic Safety Commission, and the Parks and Recreation Commission.

II. Financial Reporting
A. Annual Reporting
The City will prepare annual financial statements as follows:

1. The City will contract for an annual audit by a qualified independent certified public accountant (or accounting firm). The City will strive for an unqualified auditors' opinion.

2. The City will use generally accepted accounting principles in preparing its annual financial statements and will strive to meet the requirements of the GFOA's Award for Excellence in Financial Reporting program.

3. The City will issue audited financial statements within 180 days after year-end.

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
314 | Annual Operating Budget

BUDGET AND FISCAL POLICIES
B. Interim Reporting
The City will prepare and issue timely interim reports on the City's fiscal status to the Council and staff. This includes online access to the City's financial management system by City staff; quarterly reports to the Council and Department Directors; and mid-year budget reviews.

C. Budget Amendments
The Council may amend or supplement the budget at any time after its adoption by majority vote of the Council members. The City Manager has the authority to make administrative adjustments to the budget as long as those changes will not have a significant policy impact nor affect budgeted year-end fund balances.

D. Extended Annual Reporting
The City will prepare extended annual reports as required by Federal and State requirements including, but not limited to:

1. State Controller Reports

2. Street Report
III. Fund Balance and Reserves
A. Fund Balance Policy
Fund balance represents the accumulation of actual revenues and other financing sources in excess of actual expenditures and other uses at year-end. In general terms, it represents the City’s accumulated “savings” from year to year, as any fund balance realized at year-end is added to (or deducted from if expenditures exceeded revenues for that particular year) the previous year’s fund balance. Fund balance is often referred to as “reserves.” B. Reserve for Economic Uncertainty
The City will maintain a minimum fund balance of at least 20% of operating expenditures in the General Fund, in order to adequately provide resources in the event of an unexpected draw on City finances. Eligible uses of these reserve funds include:

Expenditures due to local disasters/acts of nature
Loss of major revenue source(s) due to financial hardship or economic downturn State-imposed take of local revenue/mandated payments
Significant unanticipated expenditures
Significant payout of Comprehensive Annual Leave for employees leaving City service

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Fiscal Year 2024-2025
Annual Operating Budget
Annual Operating Budget | 315

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C. Secondary Reserve for Contingencies
In addition to the Reserve for Economic Uncertainty, the City will strive to maintain an operating reserve within the General Fund in the amount of 5% of General Fund operating expenditures. Use of these reserve funds shall be limited to:

Covering annual operating expenditures if revenue falls short of projections, creating an annual operating deficit.

Making one-time investments in Capital infrastructure that will create long-term operational savings to the General Fund, leverage available grant funds, or provide funding for projects that will create an economic benefit to the City.

D. Future Capital Project Designations
The Council may designate specific fund balance levels for future development of capital projects that it has determined to be in the best long-term interests of the City.

E. Other Designations and Reserves
In addition to the designations noted above, fund balance levels will be sufficient to meet funding requirements for projects approved in prior years which are carried forward into the new year; debt service reserve requirements; reserves for encumbrances; and other reserves or designations required by contractual obligations, state law, or generally accepted accounting principles.

F. Fund Balance Components
This policy establishes the procedures for reporting unrestricted fund balance in the General Fund financial statements, as well as a fund balance expenditures hierarchy. Fund Balance commitments and assignments ensure that there will be adequate financial resources to protect the City against circumstances such as revenue shortfalls and unanticipated expenditures. The Policy also authorizes and directs the Director of Finance to prepare financial reports and categorize fund balance per Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions.

There are five separate components of fund balance which identify the specific purposes for which amounts can be spent: (1) Non-expendable Fund Balance – inherently non-expendable; (2) Restricted Fund Balance – externally enforceable limitations on use; (3) Committed Fund Balance – self-imposed limitations on use; (4) Assigned Fund Balance –limitation resulting from intended use; (5) Unassigned Fund Balance – residual net resources.

1.Non-expendable Fund Balance - Amounts that cannot be spent because they are either (a) not in spendable form, such as prepaid items or inventories; or (b) legally required to be maintained intact, such as the principal portion of an endowment.

2.Restricted Fund Balance - Amounts for a specific purpose that are either (a) externally imposed by creditors (such as through debt covenants), grantors, contributors, other governments’ regulations; or (b) imposed by law through constitutional provisions or enabling legislation.

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Fiscal Year 2024-2025
Annual Operating Budget
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3.Committed Fund Balance - Amounts authorized for specific purposes by a government’s highest level of decision-making authority (City Council). These committed amounts cannot be used for any other purpose unless the City Council removes or changes the specified use through the same formal action taken to establish the commitment. City Council action to commit fund balance needs to occur within the fiscal reporting period however, the amount can be determined subsequently. The City’s committed fund balance includes a reserve for economic uncertainty. Amounts are committed to finance any significant unanticipated revenue shortfalls, negative State budget impacts or impacts from natural disasters or other catastrophic events.

4.Assigned Fund Balance - Amounts that are constrained for specific purposes but are neither restricted nor committed. For all governmental funds other than the General Fund, any remaining amounts not classified as non-expendable, restricted, or committed are considered assigned. For the General Fund, this policy delegates the authority to assign amounts to be used for specific purposes to the Director of Finance in consultation with the City Manager for the purpose of reporting these amounts in annual financial statements.

5.Unassigned Fund Balance - Residual net resources of the General Fund in excess of what can be classified in one of the other four categories.

G. Hierarchy of Spending Fund Balance
Restricted fund balance should be spent first when an expenditure is incurred for which both restricted and unrestricted fund balance is available. When an expenditure is incurred for purposes where amounts in any of the unrestricted classifications of fund balance could be used, committed amounts are to be spent first, followed by assigned amounts and then unassigned amounts.

H. Unassigned Fund Balance – General Fund
At the end of each fiscal year, the Finance Department will report on the audited year-end financial results. In the event that actual General Fund revenues exceed expenditures and encumbrances, a year-end operating surplus shall be reported. Any year-end operating surplus which exceeds the levels required by the reserve policies, noted above, will be deemed as Unassigned Fund Balance, and shall be appropriated for one-time (non-recurring) expenditures in accordance with the following guidelines, subject to City Council approval. Ongoing, or recurring expenditures, are not appropriate uses of available Unassigned Fund Balance.

1. Public Safety equipment or non-recurring programs

2. Asset Management reserves

3. Capital improvement projects

4. Reduction of unfunded liabilities related to CalPERS pension and Other Post-Employment Benefits (OPEB)

5. Reduction, or avoidance, of City deb

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
Annual Operating Budget | 317

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IV. Transactions and Use Tax Funding (Measure S)
A. Measure S Revenue
Pursuant to Ordinance 16-06, on November 8, 2016, the people of Temecula approved a local 1% Transactions and Use Tax, effective on April 1, 2017, to maintain 9-1-1 emergency response times, prevent cuts to local paramedic, police, fire protection, school safety patrols, youth/after-school programs, senior services, disabled services, improve freeway interchanges, reduce traffic and provide for other general services.

B. Appropriation Priorities of Measure S Revenue
In accordance with the approved ballot language related to Measure S, maintaining public safety services is the City’s top priority, followed by the appropriate maintenance and replacement of City assets to ensure long-term viability of City operations. As surplus funds are available, the City Council may allocate Measure S funding to capital projects identified in the Capital Improvement Program as well as any associated general services.

1. Public Safety
a. Within the Police Department, the City will strive to maintain a target staffing ratio of one sworn officer per 1,000 residents (1:1,000), as outlined in the City’s General Plan.

Upon receiving Population Estimate from the California Department of Finance, in May of each year, the Police staffing ratio shall be evaluated, and if the ratio falls below 1:1,000, the City Council may allocate available Measure S resources to meet the target staffing ratio.
b. Desired Fire Department staffing levels include four persons per fire engine or fire truck (4-0 staffing). During the Annual Operating Budget process, the Fire staffing ratio shall be evaluated, and if the ratio falls below 4-0 staffing, the City Council may allocate available Measure S resources to meet the target staffing ratio.

2. Asset Management/Investment
In accordance with the Asset Management and Replacement Policy, noted in Section VII., the City strategically manages the life cycle and replacement of its assets; including capital infrastructure, City facilities and parks, fleet vehicles and equipment, and the City’s technology and communication systems. Ensuring adequate reserves are set-aside for the future replacement of City-owned assets is critical to the long-term viability of the City’s operations.

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
318 | Annual Operating Budget

BUDGET AND FISCAL POLICIES
The City’s Street and road network serves as the capital infrastructure for public transportation in and around the City. A Pavement Management Study is designed to evaluate the current condition of the road network and establish a recommended level of investment necessary to properly maintain the condition of the street and road network. The City Council will strive to allocate an amount up to the recommended level of investment, as stated in the most recent Pavement Management Study, to the Capital Improvement Program – Pavement Rehabilitation Program, or other appropriate capital infrastructure projects designated for street and road network improvements.

The City Council will strive to allocate an amount to be deposited into each asset replacement fund, based on the results of the specific asset management plan conducted periodically for each grouping of asset types (i.e., facilities, parks, vehicles and technology).

3. Capital Improvement Projects
A Capital Improvement Project is defined as a major project, which exceeds $30,000 in cost, has a long-term life span, and is generally non-recurring. The City Council may allocate available Measure S resources to fund projects identified in the Capital Improvement Program.

4. General Services
Operations and maintenance costs associated with City programs, administration and general services to the public are considered eligible appropriations of Measure S resources, so long as the abovementioned priorities are considered first.
a. Operations and maintenance costs related to the addition of a new City facility, program or service funded by Measure S, shall have priority over existing City general services.

V. Contingency Planning
In response to adverse financial and economic conditions that could negatively impact the City’s fiscal health, a Contingency Plan will provide for a measured response to potential fiscal challenges, as opposed to reactionary decision-making that could hinder the long-term financial solvency of the City.

In accordance with Budget Policies III.B and III.C, the City will strive to maintain reserves in the amount of 25% of General Fund operating expenditures. Eligible uses of these reserve funds are outlined in the aforementioned policy; however this Contingency Plan will address the hierarchy of utilizing reserve funds, in the event the City experiences significant or sudden fiscal constraints.

The type of fiscal challenge will dictate the appropriate budgetary measure to implement in order to ensure solvency. If the fiscal constraint cannot be absorbed by annual budgetary savings, the following hierarchy shall be followed:

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
Annual Operating Budget | 319

BUDGET AND FISCAL POLICIES
A. One-Time Events
In the event the City is faced with a non-recurring fiscal constraint, such as a State mandated payment or a natural disaster, the use of reserve funds is an appropriate mitigation. The Secondary Reserve for Contingencies shall be utilized first, and fully exhausted prior to utilizing the Economic Uncertainty Reserve.

B. Ongoing Fiscal Constraints
In the event the City experiences the loss of a major revenue source outside of the City’s control (i.e. acts of legislation, corporate decisions and/or economic downturn), the City will need to adjust its operations in order to maintain a balanced budget. Circumstances may arise when the City is unable to react quick enough to offset a sudden loss in revenue, and will be required to utilize reserves to supplant the current Operating Budget. The Secondary Reserve for Contingencies shall be utilized first, and fully exhausted prior to utilizing the Economic Uncertainty Reserve. Continued use of reserve funds shall not exceed two budget cycles, to allow adequate time for the implementation of operational changes, while limiting the ongoing dependency on reserves.

Implementation of Contingency Plan actions requires the majority approval of the City Council.

VI. Staffing Policy
A. Regular Staffing

1. The budget will fully appropriate the resources needed for authorized regular staffing.

2. Regular benefitted employees will represent the core work force and the preferred means of staffing ongoing, year-round program activities and services. The City will strive to provide competitive compensation and benefits for its authorized regular workforce. Each regular employee will:
a. Fill a position on the Schedule of Authorized Positions in the applicable, approved Annual Operating Budget;
b. Receive compensation and benefits consistent with labor agreements or other City Council approved compensation plans.

3. To manage the growth of the regular work force and overall staffing costs, the City will follow these procedures:
a. The Council will authorize all regular positions.
b. The Human Resources Department will coordinate and approve the hiring of all regular employees.
c. Supplement core staff with a balanced workforce consisting of part-time, contract, and independent contractors.
d. All requests for additional regular positions will include evaluations of:

The demand for, term and expected results of the proposed activity;

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
320 | Annual Operating Budget

BUDGET AND FISCAL POLICIES
Staffing and material costs including salary, benefits, equipment, uniforms, clerical support and facilities;
The ability of private industry to provide the services being demanded; Additional revenues or cost savings, which may be realized. e. Periodically, and before any request for additional regular positions, existing programs will be re-evaluated to determine if services can be provided with existing regular employees.

B. Project Staffing

1. The hiring of project employees will not be used as amethod for expanding the City's regular workforce on a long-term basis.

2. Project employees include all employees other than regular employees, temporary staffing, elected officials and volunteers. Project employees will generally augment regular City staffing as extra-help employees, seasonal employees, and interns.

3. The City Manager and Department Directors will encourage the use of project employees to meet temporary peak workload requirements, fill interim vacancies, and accomplish tasks where less than full-time, year-round staffing is required. Under this guideline, project employees will be hired for up to one year at a time in conjunction with the annual operating budget on an at-will basis. Moreover, project employee hours will generally not exceed 50% of a regular, full-time position (1,000 hours annually). There may be limited circumstances where the use of project employees on an ongoing basis in excess of this target may be appropriate due to unique programming or staffing requirements. However, any such exceptions must be approved by the City Manager based on the review and recommendation of the Human Resources Department.

C. Temporary Staffing

1. Temporary Staffing agencies can be contacted only in the case of a short-term assignment such as sick leave, disability leave, maternity leave, isolated peak in workload, etc.

2. The City will pay the Temporary Staffing Agency a fair base rate for the employee with a negotiated markup while the temporary employee is providing work for the City.

D. Work Hours

1. Regular employee, project employee, and temporary employee work hours will be based on the needs of the City and the position.

2. Employee work hours may be flexed in an effort to minimize overtime.

E. Overtime Management

1. Overtime should be used only when necessary and when other alternatives are not feasible or cost effective.

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Fiscal Year 2024-2025
Annual Operating Budget
Annual Operating Budget | 321

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2. All overtime must be pre-authorized by a Department Director or delegated in accordance with existing policy.

3. Departmental operating budgets should reflect anticipated annual overtime costs and departments will regularly monitor overtime use and expenditures.

4. When considering the addition of regular, project, or temporary staffing, the use of overtime as an alternative will be considered. The department will take into account:
a. The duration that additional staff resources may be needed; b. The cost of overtime versus the cost of additional staff; c. The skills and abilities of current staff;
d. Training costs associated with hiring additional staff; e. The impact of overtime on existing staff;
f. The impact on quality of services.

F. Independent Contractors
Independent contractors are not City employees. They may be used in two situations:

1. Short-term, peak workload assignments to be accomplished using personnel contracted through an outside employment agency (OEA). In this situation, it is anticipated that City staff will closely monitor the work of OEA employees and minimal training will be required.

However, they will always be considered the employees of the OEA and not the City. All placements through an OEA will be coordinated through the Human Resources Department and subject to the approval of the Human Resources Department.

2. Construction of public works projects and delivery of operating, maintenance or specialized professional services not routinely performed by City employees. Such services will be provided without close supervision by City staff, and the required methods, skills and equipment will generally be determined and provided by the contractor. Contract awards will be guided by the City's purchasing policies and procedures.

G. Productivity
The City will continuallymonitor and review the City’s methods of operation to ensure that services continue to be delivered in the most cost-effective manner possible. This review process encompasses a wide range of productivity issues, including:

1. Analyzing systems and procedures to identify and remove unnecessary review requirements.

2. Evaluating the ability of new technologies and related capital investments to improve productivity.

3. Developing the skills and abilities of all City employees.

4. Developing and implementing appropriate methods of recognizing and rewarding exceptional employee performance.

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
322 | Annual Operating Budget

BUDGET AND FISCAL POLICIES

5. Evaluating the ability of the private sector to perform the same level of service at a lower cost.

6. Periodic formal reviews of operations on a systematic, ongoing basis.

7. Maintaining a decentralized approach in managing the City's support service functions.

Although some level of centralization is necessary for review and control purposes, decentralization supports productivity by:
a. Encouraging accountability by delegating responsibility to the lowest possible level; b. Stimulating creativity, innovation and individual initiative; c. Reducing the administrative costs of operation by eliminating unnecessary review procedures;
d. Improving the ability of the organization to respond to changing needs, and identify and implement cost-saving programs;
e. Assigning responsibility for effective operations and citizen responsiveness to the department.

H. Contracting for Services – Private Sector

1. General Policy Guidelines
a. Contracting with the private sector for the delivery of services may provide the City with a significant opportunity for cost containment and productivity enhancements. As such, the City is committed to using private sector resources in delivering municipal services as a key element in our continuing efforts to provide cost-effective programs. b. Private sector contracting approaches under this policy include construction projects, professional services, outside employment agencies and ongoing operating and maintenance services.
c. In evaluating the costs of a private section contracts compared with in-house performance of the service, indirect, direct, and contract administration costs of the City will be identified and considered.
d. Whenever private sector providers are available and can meet established service levels, they will be seriously considered as viable service delivery alternatives using the evaluation criteria outlined below.
e. For programs and activities currently provided by City employees, conversions to contract services will generally be made through attrition reassignment to absorption by the contractor.

2. Evaluation Criteria –Within the general policy guidelines stated above, the cost effectiveness of contract services in meeting established service levels will be determined on a case-by- case basis using the following criteria:

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Fiscal Year 2024-2025
Annual Operating Budget
Annual Operating Budget | 323

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a. Is a sufficient private sector market available to competitively deliver this service and assure a reasonable range of alternative service providers? b. Can the contract be effectively and efficiently administered? c. What are the consequences if the contractor fails to perform, and can the contract reasonably be written to compensate the City for any such damages? d. Can a private section contractor better respond to expansions, contractions or special requirements of the service?
e. Can the work scope be sufficiently defined to ensure that competing proposals can be fairly and fully evaluated, as well as contractor’s performed after bid award? f. Does the use of contract services provide us with an opportunity to redefine service levels?
g. Will the contract limit our ability to deliver emergency or other high priority services? h. Overall, can the City successfully delegate the performance of the service but still retain accountability and responsibility for this delivery?
I. Contracting for Services – Government Service Contracts

1. General Policy Guidelines:
a. Contracting with other government entities for the delivery of services such as police and fire provides the City with significant opportunities for cost containment and productivity enhancements. The City utilizes government service contracts to deliver municipal services as a key element in the City’s continuing efforts to provide cost- effective programs.
b. Police Contract Services – The City contracts with Riverside County Sheriff’s Department for police services. Under this contract the City maintains a ratio of one (1) uniformed police officer for every one thousand (1,000) residents. The City will ensure that contracted staffing levels are compatible with the City population and needs.

Contracting with the County facilitates an efficient, effective and affordable model of policing for the community. The police contract allows the City to partner with the County to leverage resources to reduce costs for supervision, administration, training, clerical support, vehicles and equipment.
c. Fire Contract Services - The City contracts with the Riverside County Fire Department for all fire services. Contracting with the County facilitates an efficient, effective and affordable model of fire protection, disaster preparedness, fire prevention, and emergency operation services for the community. The fire contract allows the City to partner with the County to leverage resources to reduce costs for supervision, administration, training, clerical support, vehicles and equipment.

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
324 | Annual Operating Budget

BUDGET AND FISCAL POLICIES
J. Contracting for Services – Regional Approach

1. A regional approach to public services leverages economies of scale to improve outcomes and services to the citizens. Therefore, prior to entering into private or government service contracts, the City will require the completion of a systematic assessment to determine whether a regional approach to providing services is necessary. a. Animal Control Services - The City contracts with Animal Friends of the Valleys for animal control services and the County of Riverside (via the Southwest Community Financing Authority) for animal sheltering services. Contracting with multi-agencies for these services demonstrates a regional approach of leveraging resources to provide efficient services (at a reduced cost).

K. Comprehensive Annual Leave Payout

1. Upon an employee’s separation from City service, the employee shall have the option to defer their official separation date to that which corresponds to the exhaustion of the employee’s Comprehensive Annual Leave (CAL) balance in accordance with established personnel policies and/or labor agreements.

2. When an employee vacates a position using paid time off (e.g. Comprehensive Annual Leave) for an extended period of time, the vacant position will be evaluated by the Department Director, and upon City Manager approval, the Department Director may fill the vacant position in order to continue operations without disruption to City services. In the event the department does not have adequate savings to offset the cost to fill the vacancy, the City Manager is authorized to transfer an amount equal to the funding shortfall from the General Fund Non-Departmental Account No. 001.199.999.5353 – Staffing Continuity Reserve to the affected department.

VII. Asset Management and Replacement Policy
The City has established multiple asset management and replacement funds to accumulate the necessary financial resources to properly maintain City assets over the long-term. The replacement funds are designated for the purpose of purchasing replacement assets at the end of the item’s useful life.

Vehicles, equipment, technology, and facilities are tracked on separate replacement schedules, used to determine the annual contribution amounts for each department owning an eligible asset. The annual contribution amounts are equivalent to the estimated cost to replace the asset at the end of its useful life divided by the number of years of useful life.

A. Replacement Funds

1. Fund 310 – Vehicles and Equipment Fund. Eligible assets include vehicles and large equipment items that have a useful life longer than three years and cost in excess of $10,000.

2. Fund 325 – Technology Replacement Fund. Eligible assets include those technology-related assets that have a useful life longer than three years and cost in excess of $5,000.

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
Annual Operating Budget | 325

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3. Fund 335 – Support Services Replacement Fund. Eligible assets include copier machines utilized by all City departments and maintained by the Information Technology/Support Services department.

4. Fund 350 – Facilities Replacement Fund. Eligible assets include City buildings, systems, and infrastructure necessary to properly operate and maintain all City facilities.

5. Fund 191 – Streetlight Replacement Fund. This fund was established when the City acquired the streetlight network from Southern California Edison, in order to have available resources to repair and replace the light standards, bulbs and other infrastructure of the streetlight network. Resources for this fund are accumulated through Service Level B rate and charges assessed on the properties utilizing the Citywide residential streetlight network.

The funds are discretionary in nature and may be reappropriated by the City Council to provide financial reserves to respond to natural disasters and other emergencies; provide a source for internal loans and liquidity; or serve as collateral for City debt issues.

VIII. Capital Financing and Debt Management
A. Capital Financing

1. The City will consider the use of debt financing only for one-time capital improvement projects and only under the following circumstances:
a. When the project's useful life will exceed the term of the financing; b. When project revenues or specific resources will be sufficient to service the long-term debt.

2. The City will integrate debt issuances with the objectives of the Capital Improvement Program and will incorporate such integration in the formulation of the City’s Five-Year Financial Forecast.

3. Debt financing will not be considered appropriate for any recurring purpose such as current operating and maintenance expenditures. The issuance of short-term instruments such as revenue, tax or bond anticipation notes is excluded from this limitation. (See Investment Policy)

4. Capital improvements will be financed primarily through user fees, service charges, assessments, special taxes or developer contributions when benefits can be specifically attributed to users of the facility. Accordingly, development impact fees should be created and implemented at levels sufficient to ensure that new development pays its fair share of the cost of constructing necessary community facilities.

5. Transportation-related impact fees are a major funding source in financing transportation system improvements. However, revenues from these fees are subject to significant fluctuation based on the rate of new development. Accordingly, the following guidelines will be followed in designing and building projects funded with transportation impact fees:

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
326 | Annual Operating Budget

BUDGET AND FISCAL POLICIES
a. The availability of transportation impact fees in funding a specific project will be analyzed on a case-by-case basis as plans and specifications, or contract awards are submitted for City Manager or Council approval.
b. If adequate funds are not available at that time, the Council will make one of two determinations:

Defer the project until funds are available;
Based on the high priority of the project, advance funds from the General Fund, which will be reimbursed as soon as funds become available.

Repayment of General Fund advances will be the first use of transportation impact fee funds when they become available.

6. The City will use the following criteria to evaluate pay-as-you-go versus long-term financing in funding capital improvements:
a. Factors Favoring Pay-As-You-Go Financing:

Current revenues and adequate fund balances are available, or project phasing can be accomplished;
Existing debt levels adversely affect the City’s credit rating; Market conditions are unstable or present difficulties in marketing. b. Factors Favoring Long Term Financing:

Revenues available for debt service are deemed sufficient and reliable so that long-term financings can be marketed with investment grade credit ratings; The project securing the financing is of the type, which will support an investment grade credit rating;
Market conditions present favorable interest rates and demand for City financings;
A project is mandated by State or Federal requirements, and resources are insufficient or unavailable;
The project is immediately required to meet or relieve capacity needs and current resources are insufficient or unavailable.

B. Debt Management

1. The City will not obligate the General Fund to secure long-term financings except when marketability can be significantly enhanced.

2. An internal feasibility analysis will be prepared for each long-term financing which analyzes the impact on current and future budgets for debt service and operations. This analysis will also address the reliability of revenues to support debt service.

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Fiscal Year 2024-2025
Annual Operating Budget
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3. The City will generally conduct financings on a competitive basis. However, negotiated financings may be used due to market volatility or the use of an unusual or complex financing or security structure.

4. The City will seek an investment grade rating (Baa/BBB or greater) on any direct debt and will seek credit enhancement such as letters of credit or insurance when necessary for marketing purposes, availability, and cost-effectiveness.

5. The City will monitor all forms of debt annually coincident with the City’s Five-Year Financial Forecast preparation and review process and report concerns and remedies, if needed, to the Council.

6. The City will diligently monitor its compliance with bond covenants, including but not limited to any Federal tax compliance requirements with respect to any tax-exempt debt obligations, and ensure its adherence to applicable regulations.

7. The City will maintain good, ongoing communications with bond rating agencies about its financial condition. The City will follow a policy of full disclosure on every financial report and bond prospectus (Official Statement).

8. The City will periodically review the requirements of, and will remain in compliance with, any continuing disclosure undertakings, particularly under Rule 15c2-12 promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934 with respect to debt issues.

9. The City will diligently monitor the use of proceeds from its debt issues, to ensure that the proceeds will be directed to the intended use. The City will maintain records of the intended use of the proceeds when the debt was originally issued (by keepingrelated documents, such as the Official Statements, tax certificates, as applicable) and the use of the proceeds at the time they are expended. Such records shall be retained so long as the debt issue (and any subsequent debt issue which refunded the debt) remains outstanding and for three years following the final maturity or redemption. The City shall consult legal counsel regarding the use of proceeds that is different from the original intended purpose.

10. So long as required by California Government Code Section 8855(k), the City shall file annual report(s) to the California Debt and Investment Advisory Commission (“CDIAC”) in accordance with CDIAC’s requirements on a timely basis. The City shall retain a copy of each such annual report.

11. In connection with each debt issue, the City will file or cause Bond Counsel or another applicable member of the financing team to file on behalf of the City, a report of proposed issuance and a report of final sale, as required by California Government Code Section 8855(i) and (j).

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
328 | Annual Operating Budget

BUDGET AND FISCAL POLICIES
C. Debt Capacity

1. General Purpose Debt Capacity. The City will carefully monitor its levels of general-purpose debt. Because the general-purpose debt capacity is limited, it is important that the City only use general-purpose debt financing for high-priority projects where it cannot reasonably use other financing methods for two key reasons:
a. Funds borrowed for a project today are not available to fund other projects tomorrow; b. Funds committed for debt repayment today are not available to fund operations in the future. In evaluating debt capacity, general-purpose annual debt service payments should generally not exceed 10% of General Fund revenues; and in no case should they exceed 15%. Further, direct debt will not exceed 2% of assessed valuation; and no more than 60% of capital improvement outlays will be funded from long-term financings.

D. Independent Disclosure Counsel
For any public offering debt issue, the City will retain independent disclosure counsel to assist with the preparation of the official statement or any other similar offering document and the continuing disclosure agreement. The roles of bond counsel and disclosure counsel may be served by the same firm, based on the City’s determination on a case-by-case basis.

E. Land-Based Financings

1. Public Purpose. There will be a clearly articulated public purpose in forming an assessment or special tax district in financing public infrastructure improvements. This should include a finding by the Council as to why this form of financing is preferred over other funding options such as impact fees, reimbursement agreements or direct developer responsibility for the improvements.

2. Eligible Improvements. Except as otherwise determined by the Council when proceedings for district formation are commenced, preference in financing public improvements through a special tax district will be given for those public improvements that help achieve clearly identified community facility and infrastructure goals in accordance with adopted facility and infrastructure plans as set forth in key policy documents such as the General Plan, Specific Plan, Facility or Infrastructure Master Plans, or Capital Improvement Plan.

Such improvements include study, design, construction and/or acquisition of:
a. Public safety facilities;
b. Major transportation system improvements, such as freeway interchanges; bridges; intersection improvements; construction of new or widened arterial or collector streets (including related landscaping and lighting); sidewalks and other pedestrian paths; transit facilities; and bike paths;
c. Storm drainage, creek protection and flood protection improvements; d. Parks, trails, community centers and other recreational facilities;

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
Annual Operating Budget | 329

BUDGET AND FISCAL POLICIES
e. Open space;
f. Cultural and social service facilities;
g. Other governmental facilities and improvements such as offices, information technology systems and telecommunication systems.

3. Active Role. Even though land-based financings may be a limited obligation of the City, staff will play an active role in managing the district. This means that the City will select and retain the financing team, including the financial advisor, bond counsel, trustee, appraiser, disclosure counsel, assessment engineer, special tax consultant and underwriter, as appropriate. Any costs incurred by the City in retaining these services will generally be the responsibility of the property owners or developer and will be advanced via a deposit when an application is filed; or will be paid on a contingency fee basis from the proceeds from the bonds.

4. Credit Quality. When a developer requests a district, the City will carefully evaluate the applicant’s financial plan and ability to carry-out the project, including the payment of assessments and special taxes during build-out. This may include detailed background, credit and lender checks, and the preparation of independent appraisal reports and market absorption studies. For districts where one property owner accounts for more than 25% of the annual debt service obligation, a letter of credit further securing the financing may be required.

5. Reserve Fund. A reserve fund should be established in the lesser amount of: the maximum annual debt services; 125% of the annual average debt service; or 10% of the bond proceeds.

6. Value-to-Debt Ratios. The minimum value-to-debt ratio should generally be 4:1. This means the value of the property in the district, with the public improvements, should be at least four times the amount of the assessment or special tax debt. In special circumstances, after conferring and receiving the concurrence of the City’s financial advisor and bond counsel that a lower value-to-debt ratio is financially prudent under the circumstances; the City may consider allowing a value-to-debt ratio of 3:1. The Council should make special findings in this case.

7. Appraisal Methodology. Determination of value of property in the district will be based upon the full case value as shown on the ad valorem assessment roll or upon an appraisal by an independent Member Appraisal Institute (MAI). The definitions, standards and assumptions to be used for appraisals will be determined by the City on a case-by-case basis, with input from City consultants and district applicants, and by reference to relevant materials and information promulgated by the State of California, including the Appraisal Standards for Land Secured Financings prepared by the California Debt and Investment Advisory Commission.

8. Capitalized Interest During Construction. Decisions to capitalize interest will be made on a case-by-case basis, with the intent that if allowed, it should improve the credit quality of the bonds and reduce borrowing costs, benefiting both current and future property owners.

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
330 | Annual Operating Budget

BUDGET AND FISCAL POLICIES

9. Maximum Burden. Annual assessments (or special taxes in the case of Mello-Roos or similar districts) should generally not exceed 1% of the sales price of the property; and total property taxes, special assessments and special taxes payments collected on the tax roll should generally not exceed 2%, with priority going toward special assessments and/or special taxes used to offset any negative fiscal impact of providing municipal services, as determined by a Fiscal Impact Analysis.

10. Benefit Apportionment. Assessments and special taxes will be apportioned according to a formula that is clear, understandable, equitable and reasonably related to the benefit received by, or burden attributed to, each parcel with respect to its financed improvement.

No annual escalation factor will be permitted for special assessments or special taxes that support debt service on bonds utilized to finance public infrastructure. Annual escalation factors on special assessments and/or special taxes used to fund municipal services shall be as identified in the Fiscal Impact Analysis.

11. Special Tax District Administration. In the case of Mello-Roos or similar special tax districts, the total maximum annual tax should not exceed 110% of annual debt service. The rate and method of apportionment should include a back-up tax in the event of significant changes from the initial development plan and should include procedures for prepayments.

12. Foreclosure Covenants. In managing administrative costs, the City will establish minimum delinquency amounts per owner, and for the district as a whole, on a case-by-case basis before initiating foreclosure proceedings.

13. Disclosure to Bondholders. In general, each property owner who accounts for more than 10% of the annual debt service or bonded indebtedness must provide ongoing disclosure information annually as described under SEC Rule 15(c)-12.

14. Disclosure to Prospective Purchasers. Full disclosure about outstanding balances and annual payments should be made by the seller to prospective buyers at the time that the buyer bids on the property. It should not be deferred to after the buyer has made the decision to purchase. When appropriate, applicants or property owners may be required to provide the City with a disclosure plan.

F. Conduit Financings

1. The City will consider requests for conduit financing on a case-by-case basis using the following criteria:
a. The City’s bond counsel will review the terms of the financing, and render an opinion that there will be no liability to the City in issuing the bonds on behalf of the applicant;
b. There is a clearly articulated public purpose in providing the conduit financing; c. The applicant is capable of achieving this public purpose.

2. The review of requests for conduit financing will generally be a two-step process:

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
Annual Operating Budget | 331

BUDGET AND FISCAL POLICIES
a. First, obtaining Council’s interest in the request, and establishing the ground rules for evaluating it;
b. Second, return to Council with the results of this evaluation and recommend approval of appropriate financing documents, if warranted.

This two-step approach ensures that the issues are clear for both the City and applicant, and that key policy questions are answered.

3. The work scope necessary to address these issues will vary from request to request and will have to be determined on a case-by-case basis. Additionally, the City should generally be fully reimbursed for costs incurred in evaluating the request; however, this should also be determined on a case-by-case basis.

G. Refinancings

1. General Guidelines. Periodic reviews of all outstanding debt will be undertaken to determine refinancing opportunities. Refinancings will be considered (within Federal tax law constraints) under the following conditions:
a. There is a net economic benefit;
b. It is needed to modernize covenants that are adversely affecting the City’s financial position or operations;
c. The City wants to reduce the principal outstanding in order to achieve future debt service savings, and it has available working capital to do so from other sources.

2. Standards for Economic Savings. In general, refinancing for economic savings will be undertaken whenever net present value savings of at least five percent (5%) of the refunded debt can be achieved.
a. Refinancings that produce net present value savings of less than five percent will be considered on a case-by-case basis, provided that the present value savings are at least three percent (3%) of the refunded debt.
b. Refinancings with savings of less than three percent (3%), or with negative savings, will not be considered unless there is a compelling public policy objective.

H. Types of Debt That May be Issued

1. To implement the financing (or refinancing) objectives, the City will consider the issuance of generally accepted types of debt, including:
a. Revenue Bonds – limited-liability obligations tied to a specific enterprise or special fund revenue stream where the projects financed clearly benefit or relate to the enterprise or are otherwise permissible uses of the special revenue; b. Special Assessment/Special Tax Bonds – limited liability obligations secured by special assessments or special taxes as described above under “Land-Based Financings”;

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
332 | Annual Operating Budget

BUDGET AND FISCAL POLICIES
c. General Fund Supported Lease Revenue Bonds or Certificates of Participation – generally involves a lease arrangement between the City and a joint powers authority (or another entity), whereby bonds are issued by the authority for the financing of the project, and the City agrees to make lease payments in sufficient amounts to secure debt service payments on the bonds.
d. General Obligation Bonds – bonds secured by a dedicated property tax override (i.e., a property tax in excess of the 1% basic ad valorem property tax rate) that will be issued only after voter approval pursuant to the State Constitution and other applicable laws. e. Tax Increment Bonds – bonds secured by a portion of ad valorem property tax that are allocated to a successor agency (to a former redevelopment agency) or another entity formed pursuant by law (such as an enhanced infrastructure financing district or a community revitalization infrastructure district). The successor agency will consider issuance of bonds for refunding purposes. The City has not yet formed any enhanced infrastructure financing district, community revitalization infrastructure district or any similar entity, and will undertake applicable legal and feasibility analysis at the time of consideration of the formation of any such entity.
f. Conduit Financing Bonds – bonds as described above under “Conduit Financings,” for which debt service will be secured by the applicant’s payments and the role of the City (or the City affiliated entity) will be limited to be the conduit issuer, without financial liability.

2. The above list is not exhaustive. The City may from time to time consider other types of debt to accommodate its financing and refinancing objectives.

I. Policy Goals Related to Planning Goals and Objectives

1. It is a policy goal of the City to protect taxpayers and constituents by utilizing conservative financing methods and techniques so as to obtain the highest practical credit ratings (if applicable) and the lowest practical borrowing costs.

2. The City is committed to financial planning, maintaining appropriate reserves levels and employing prudent practices in governance, management and budget administration, including debt issuance and management.

3. The City will comply with applicable State and Federal law as it pertains to the maximum term of debt and the procedures for levying and imposing any related taxes, assessments, rates and charges.

J. Creation of Services Community Facilities Districts

1. Introduction
a. It is the City’s goal to support new development projects that address public need and provide a public benefit. In consideration of these projects, the City desires to ensure that the provision of both general services and public safety services are addressed.

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
Annual Operating Budget | 333

BUDGET AND FISCAL POLICIES
b. The City shall require developments that propose an increase in a higher density residential use than what is currently allowed by the General Plan or Zoning Code to form, or annex into, a Community Facilities District (CFD) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended, for the purposes of providing municipal services and public safety services.
c. The City shall make the final determination as to which public financing mechanism, if any, shall be used to assist in the funding of a service. The City may confer with the applicant to learn of any unique circumstances before making its final determination.

2. Eligible Expenses
a. All City and any consultant costs incurred in evaluating applications requesting the establishment of CFDs shall be paid by the applicant by advance deposit increments, or as otherwise agreed upon in writing by the City. The City shall not incur any non- reimbursable expense for processing such applications. Expenses not chargeable to the District shall be borne by the applicant.
b. In general, the services to be financed by a public services CFD are those identified in the Mello-Roos Community Facilities Act which are provided by the City including:
i. Police protection services, including put not limited to, criminal justice services. ii. Fire protection and suppression services, and ambulance and paramedic services.
iii. Provision of municipal services including, but not limited to, parks and park maintenance, street maintenance, facility maintenance, parkway maintenance, recreation funding, library services, open space, flood and storm protection services, and operation of museums and cultural facilities. iv. Other services as may be permitted pursuant to the Mello-Roos Community Facilities Act as it may be amended from time to time.

3. Selection of Consultants
a. The City shall select and solely manage, coordinate, and direct the work of the special tax consultant, assessment engineer, financial advisor, special district administrator, and other professionals and consultants it deems appropriate in relation to the formation of, or annexation into, a Services CFD.

4. Fiscal Impact Analysis (FIA)
a. The City shall enter into an agreement with a third-party consultant to conduct a fiscal impact analysis that analyzes the cost of the provision of services to the proposed development.
i. The applicant shall be responsible for incurring all costs of the FIA and pay a deposit in advance, or as otherwise agreed upon, in writing, by the City.

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
334 | Annual Operating Budget

BUDGET AND FISCAL POLICIES
ii. The FIA shall utilize the final project description, as provided by the applicant, for analysis. The project description must also match that description used for the necessary California Environmental Quality Act (CEQA) analysis. iii. The FIA shall utilize the most current adopted budget data, to be provided by the City, to develop the projected cost of services relative to the proposed development. The most current available data regarding CPI and other inflators, contract increases, expenditure and revenue trends, and future known legislation affecting the City’s budget shall be used. iv. The FIA shall maintain a 1:1,000 police officer ratio, as the population of the City continues to increase.
v. If the FIA is completed more than one year prior to the completion of the entitlement process, the FIA shall be updated to reflect the most recent budget data.
vi. If a significant change in in the City’s fiscal environment occurs between the finalization of the FIA and the completion of the entitlement process, the City may require an updated FIA to be completed.

5. Rate and Method of Apportionment
a. The findings of the FIA will be utilized in the determination of the rate and method of apportionment (RMA) for the CFD, as calculated by a third-party special tax consultant, after the proposed development has received its entitlements. b. The RMA should provide for an annual increase in the maximum special tax. c. For residential components of development projects, the projected ad valorem tax and other direct and overlapping debt for the proposed CFD shall not exceed 2.0% of the anticipated initial sales price to the ultimate home buyer, per City policy. Any deviations from the foregoing will not be permitted unless specifically approved by the City Council.
d. The term of the Services CFD shall be in perpetuity, unless otherwise agreed to by the City Council.
e. The City will consider the apportionment of assessments to those properties that are found by the assessment engineer to be benefited by the municipal services provided.

The assessment engineer will review the services provided to each parcel in order to comply with the requirements of Proposition 218 and applicable State statutes. f. The rate and method of special taxes will be structured in such a manner as to result in a fair and reasonable taxing structure. The City and its special tax consultant will consider input from the proponent of the development project, but the City will make the final determination.

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
Annual Operating Budget | 335

BUDGET AND FISCAL POLICIES

6. Deposit/Reimbursement Agreement
a. As stipulated earlier in this policy, all City and any consultant costs incurred in evaluating applications requesting the establishment of CFDs shall be paid by the applicant by advance deposit increments, or as otherwise agreed upon in writing by the City.
b. The City and the applicant shall enter into a Deposit/Reimbursement Agreement that stipulates the terms of payment for the costs in conducting proceedings for the formation of the Services Community Facility District.
c. The Director of Finance may draw upon the deposits to pay costs including, but not limited to fees and expenses of any consultants employed in connection with the formation or annexation of the CFD; the costs of publication of notices; appraisal or other studies determined necessary; and reasonable charges for City staff time.

7. Conditions for Project Approval for New Projects
a. Effective upon adoption of this policy, the City shall require all developments that propose an increase in a higher density residential use than what is currently allowed by the General Plan or Zoning Code to form or annex into a CFD pursuant to the Mello- Roos Community Facilities Act of 1982, as amended, for the purposes of providing general municipal services and public safety services, for the purpose of offsetting the cost of providing said services to new residents. Determination of an eligible CFD will be made at the discretion of the City. If an eligible CFD does not exist, a new services CFD formation will be required. It is the City’s goal to provide a consistent level of service to all City residents.
b. The City may choose to enter into a Development Agreement with the applicant, requiring the development to form, or annex into, the Services CFD. c. If no Development Agreement is entered into between the City and the applicant, a condition of approval will be placed upon the project during the entitlement phase, stipulating that prior to the approval of any map, it will be required that the development form, or annex into, a Services CFD.
d. The City, in conjunction with its financial advisors, shall determine whether the aggregate cost of public services, allowable under statute, shall equal an amount that renders the formation of a District economically both cost-effective and efficient. e. The City will work, on a case by case basis, to determine the appropriate tax rate to be levied for proposed projects, in conjunction with a Services CFD applying for the development of affordable housing, as defined by the California Health and Safety Code.

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
336 | Annual Operating Budget

BUDGET AND FISCAL POLICIES
IX. Interfund Transfers and Loans Policy
A. Establishment of Various Funds
The City has established various funds to account for revenues whose use should be restricted to certain activities. Accordingly, each fund exists as a separate financing entity from other funds, with its own revenue sources, expenditures and fund equity.

B. Transfer Between Funds
Any transfers between funds for operating purposes are set forth in the budget. These operating transfers, under which financial resources are transferred from one fund to another, are distinctly different from interfund borrowings, which are usually made for temporary cash flow reasons, and are not intended to result in a transfer of financial resources. In summary, interfund transfers result in a change in fund equity; interfund borrowings do not, as the intent is to repay the loan in the near term.

C. Interfund Loans
Interfund loans may be appropriate whenever the loan is expected to be repaid within the immediate future. The most common use of interfund loans is for grant programs, where costs are incurred before drawdowns are initiated and received. Receipt of fundsis typically received shortly after the request for funds has been made.

X. Appropriations Limitation
A. Adopting a Resolution
The Council will annually adopt a resolution establishing the City's appropriations limit calculated in accordance with Article XIII-B of the Constitution of the State of California, Section 7900 of the State of California Government Code, and any other voter approved amendments or state legislation that affect the City's appropriations limit.

B. Supporting Documentation Available for Review
The supporting documentation used in calculating the City's appropriations limit and projected appropriations subject to the limit will be available for public and Council review at least fifteen days before Council consideration of a resolution to adopt an appropriations limit. The Council will generally consider this resolution in connection with final approval of the budget.

C. Calculating Appropriations
The City will strive to develop revenue sources, both new and existing, which are considered non- tax proceeds, in calculating its appropriations subject to limitation.

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
Annual Operating Budget | 337

BUDGET AND FISCAL POLICIES
D. Review of User Fees and Charges
The City will annually review user fees and charges and report to the Council the amount of program subsidy, if any, that is being provided by the General Fund. An annual inflator is automatically calculated each year based on changes in the Consumer Price Index.

E. Support of Legislation or Initiatives
The City will actively support legislation or initiatives sponsored or approved by League of California Cities which would modify Article XIII-B of the Constitution in a manner which would allow the City to retain projected tax revenues resulting from growth in the local economy for use as determined by the Council.

F. Voter Approval to Amend Appropriation Limit
The City will seek voter approval to amend its appropriation limit at such time that tax proceeds are in excess of allowable limits.

XI. Pension Rate Stabilization Policy
A. Establishment of an Internal Revenue Code (IRC) Section 115 Irrevocable Trust The City contracts with the California Public Employees Retirement System (CalPERS) to provide pension benefits to its employees. The pension is funded with a combination of employer and employee contributions. To mitigate the volatility in the employer contribution rates, the City has established a Section 115 Trust to prefund its pension obligations. Assets from the Trust are restricted for the payment of pension obligations.

B. Funding of an Internal Revenue Code (IRC) Section 115 Irrevocable Trust The primary benefit of a Section 115 Trust is the flexibility of investment options available to the Trust that cities are prohibited from utilizing. The broader investment options have the ability to generate higher yields and investment earnings, thereby increasing the assets held in trust.

To establish the Section 115 Trust, a one-time contribution of $8 million was deposited as seed funding during Fiscal Year 2017-18.

Effective Fiscal Year 2018-19 and every year thereafter until amended by Council;

1. At a minimum, an amount equivalent to 26% of Total Payroll may be deposited into the Section 115 Trust in July for the ensuing fiscal year, so long as the City has adequate cash flow for operations.

2. Thirty percent (30%) of the Operating Budget Surplus within the General Fund may be deposited into the Section 115 Trust, up to a maximum contribution of $2 million per year.

The Operating Budget Surplus is defined as the excess amount over the budgeted Revenue over Expenditures calculation.

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
338 | Annual Operating Budget

BUDGET AND FISCAL POLICIES

3. Additional Trust contributions may be programmed through the Annual Operating Budget process each year, as approved by Council.

Annual pension liability payments to CalPERS shall be made from the proceeds of the Section 115 Trust, so long as adequate proceeds are available in the Section 115 Trust.

XII. Signature Delegation Policy
A. Delegation of City Manager Signature Authority
In accordance with the Budget Resolution Section 1.E-F., the City Manager may authorize expenditures of funds in the amounts up to one-hundred thousand dollars ($100,000). Any expenditures in excess of $100,000 requires City Council action.

With regard to contracts and agreements, the City Manager hereby delegates his signature authority, up to $100,000 to the Assistant City Manager, and up to $60,000 as follows:

1. Temecula Community Service District contracts and agreements may be approved by the Director of Community Services for the following contract types:
a. Entertainment, Performance and Event Agreements

2. Public Works contracts and agreements may be approved by the Deputy City Manager or the Director of Public Works for the following contract types:
a. Maintenance Agreements
b. Minor Construction Agreements

3. “Approved As To Form” approval on all agreements, with the exception of those noted below, may be approved by the Assistant Director of Finance, up to $10,000. All contracts and agreements in excess of $10,000, must be Approved As To Form by the City Attorney, or his/her designee.
a. Successor Agency Agreements
b. Housing Authority Agreements
c. Preservation of Cultural Resource Agreements
d. Leases
e. Licenses Agreements
f. Settlement Agreements

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
Annual Operating Budget | 339

BUDGET AND FISCAL POLICIES
B. Delegation of City Manager Settlement Authority
In accordance with the Budget Resolution Section 1.G., the City Manager, in consultation with the City Attorney, is authorized to settle personal injury and property damage lawsuits and enter into settlement agreements on behalf of the City, Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency where the amount of the settlement does not exceed one-hundred thousand dollars ($100,000).

1. For all Personal Injury, Property, and Employment Claim settlements, the City Manager hereby delegates his signature authority to the Director of Human Resources/Risk Management to negotiate settlements up to $10,000.

XIII. Emergency Appropriation Policy
In the event of an emergency resulting from acts of nature or other unforeseen activity, the City Manager is authorized to appropriate budgetary funds for the emergency purchase of goods and services to address such emergency.

In the event the emergency requires a significant Public Works response, an emergency exemption to the Public Works bidding requirements must be approved by the City Council via an Emergency Exemption Resolution.

XIV. Debt/Liability Paydown Strategy Policy
At their meeting December 13, 2022, the Council adopted the City’s Debt/Liability Paydown Strategy, which provides for a 7-year paydown schedule for the City’s outstanding facility debt, the unfunded pension liability and the unfunded Other Post-Employment Benefits (OPEB) liability. As the economic conditions change, it will be necessary to reevaluate the Paydown Strategy to ensure adequate funding exists to maintain the paydown schedule and reach the goal of a 7-year paydown.

The Paydown Strategy consists of a 15-year Financial Plan and includes the use of Available General Fund Balance and available resources in the IRC Section 115 Irrevocable Pension Trust to pay off the City’s outstanding debt/liabilities in accordance with the table below (updated in January 2024):

As of January 2024 Annual Updated
Pension Available OPEB Pension Civic Center MRC Budgetary Change Year # Fiscal Year Trust Fund Balance Liability Liability Loan Loan Savings From Original 1 2022-23 5,000,000 19,913,606 7,250,000 12,624,607 5,038,999 (1,620,001) (364,988) 2 2023-24 7,000,000 10,792,003 3,254,000 14,538,003 (3,253,835) 1,893,000 3 2024-25 5,000,000 2,913,492 7,913,492 (5,522,203) (321,458) 4 2025-26 2,000,000 6,267,833 8,267,833 (5,598,373) 1,448,821 5 2026-27 8,455,217 8,455,217 (5,680,108) 6,277,059 6 2027-28 9,019,970 9,019,970 (5,763,328) (1,184,698) 7 2028-29 6,304,545 6,304,545 (5,851,032) (1,125,490) 8 2029-30 (5,938,215)
9 2030-31 (5,566,423)
10 2031-32 (4,356,798)
19,000,000 63,666,666 3,254,000 61,749,060 12,624,607 5,038,999 (49,150,315)6,622,246 Change from Original 2,000,000 1,885,165 (2,107,000) 9,095,257 (327,393) (38,618) 8,999,878 Total Interest Savings n/a 30,763,360 2,187,894 1,036,267 Funding Sources Payoff Schedule

City of Temecula
Fiscal Year 2024-2025
Annual Operating Budget
340 | Annual Operating Budget

BUDGET AND FISCAL POLICIES
The original OPEB and Pension liability amounts were determined as of June 30, 2020 valuation reports and are subject to change as CalPERS investment returns fluctuate each year. Annual Budgetary Savings generated by the payoff of a specific debt/liability is redirected back into Available Fund Balance and applied to the payoff of future unfunded liabilities until all obligations are paid off.

The CalPERS Pension Unfunded Liability will be considered “paid off” when the City Pension Plan’s Funded Status, as defined by CalPERS, is equal to or greater than 100%. To achieve this Funded Status within the 7-year target, annual Additional Discretionary Payments (ADPs) will be made directly to CalPERS, as noted in the above schedule.

Any deviations from the Paydown Strategy’s 15-Year Financial Plan that trigger less than $4 million in Available Fund Balance in any year of the forecast is cause for reevaluating the paydown timeline.

Economic impacts that could trigger the reevaluation include:
(1) Economic conditions, including recession or potential recession, (2) Decrease in General Fund revenue,
(3) Increase in General Fund expenditures,
(4) Declining interest earnings in CalPERS’ Public Employees’ Retirement Fund (PERF) portfolio,
(5) Declining investment earnings in the City’s IRC Section 115 Irrevocable Pension Trust
Each year, as part of the Annual Operating Budget process and the Mid-Year Budget process, the 15-Year Financial Plan shall be updated and reevaluated to ensure adequate Available General Fund Balance and Pension Trust balances exist to make the Pension Liability payments, or ADPs, as outlined in the table above. If the funding sources are not adequate to maintain Available Fund Balance in excess of $4 million each year of the forecast, an alternative paydown schedule shall be presented for City Council consideration.

An Operating Budget Surplus is defined as the excess amount over the budgeted Revenue over Expenditures calculation. In the event of any remaining Operating Budget Surplus after contributions are made to the City’s IRC Section 115 Irrevocable Pension Trust in accordance with Budget Policy XI, additional ADPs may be made from the remaining surplus, up to $2 million per fiscal year. Additional ADPs may be programmed through the Annual Operating Budget process each year, as approved by Council.

Item No. 13

CITY OF TEMECULA

AGENDA REPORT

TO: City Manager/City Council

FROM: Matt Peters, Interim Community Development Director

DATE: October 22, 2024

SUBJECT: Community Development Department Monthly Report ___________________________________________________________________________________

RECOMMENDATION: That the City Council receive and file the Community Development Department monthly report.

The following are the highlights for Community Development for the month of September 2024.

CURRENT PLANNING ACTIVITIES
In September 2024, Planning processed twenty-eight (28) new applications (not including Home Occupations) and conducted one (1) Public Hearing. A detailed account of planning activities is attached to this report.

Temecula Valley Hospital Master Plan Update (PA21-1525): The City is processing a Modification to the previously approved Temecula Valley Hospital (TVH) Master Plan. The updated Master Plan, at buildout will include the existing 237,305 square foot hospital building and 5,180 square foot storage building along with an approximately 130,000 square foot, four story Behavioral Health Building in Phase

2, an approximately 10,000 square foot expansion to the emergency department, a 125,000 square foot, five story second hospital tower, a 80,000 square foot medical office buildings, and a 14,000 square foot utility plant in Phase 3, and an approximately 125,000 square foot, five story third hospital tower, a 80,000 square three story foot medical office building, and a four story parking structure with the existing helipad relocated to the roof of the structure in Phase 4. The project is located at 31700 Temecula Parkway. A public scoping meeting for the Subsequent Environmental Impact Report (SEIR) was held on March 23, 2022, at the Ronald H. Roberts Temecula Public Library. The public review period for the SEIR has ended. The Final SEIR has been completed by the consultant and meetings have taken place with the City Council and Planning Commission Subcommittee’s. A tour of a similar Behavioral Health Facility took place on June 6, 2023, for the City Council and Planning Commission. A Community Meeting organized by TVH took place on November 13, 2023, in the City of Temecula Conference Center. Staff will be going out with a Request for Proposals for a Municipal Services Impact Analysis prepared by an independent consultant. (COOPER)

Temecula Resort and Spa (PAs 22-0035, 22-0037): The City is processing a Development Plan and Tentative Parcel Map for an approximately 474,137 square foot, seven (7) story, 90 -foot high full service hotel that includes a parking garage, conference facilities/ballrooms, gallery/event space, full service spa, restaurants, bars/lounges, retail outlets, workout facility, outdoor pool area, and a wedding garden located on the east side of Front Street between First Street and Second Street. The project was presented to the Old Town Steering Subcommittee on July 26, 2022, September 27, 2022, April 25, 2023, and May 23, 2023, and the Old Town Temecula Planning Commission Subcommittee on October 19, 2022, January 17, 2024, March 20, 2024, September 12, 2024, and September 18, 2024. On September 6, 2023, the Planning Commission requested redesign of the project in order to meet the development standards of the Old Town Specific Plan. On May 15, 2024, the Planning Commission requested redesign of the project including relocation of the pool, horizontal and vertical articulation, and functioning balconies. Staff will continue to work with the applicant. (COOPER)

Estates @ Seraphina (PAs 24-0023, 0120): The City is processing a Vesting Tentative Tract Map (VTTM 38908) and Home Product Review for the creation of 113 single family lots including five (5) affordable lots and eight (8) open space lots on 17.57 acres located on the southwest corner of Joseph Road and Rita Way (APN 957-080-027). An environmental consultant has been selected and is preparing an environmental document. (COOPER)

Parker Medical Center II (PA22-0987): The City is processing a Development Plan for an approximately 35,601 square-foot, three story, medical office building located on the west side of Avenida De Missiones approximately 425 feet south of Temecula Parkway. (COOPER)

Rancho-12 Tentative Tract Map (PA22-0047): The City is processing a 12-lot single-family development located at 31670 Rancho California Road. (JONES)

Be Good Hotel (PA22-0995): The City is processing a Development Plan Application to review a four- story hotel featuring nine rooms, restaurant and subterranean parking. The project is generally located on the northwest corner of Fourth Street and Mercedes Street. (JONES)

Bedford Court Development Plan (PA23-0197): The City is processing a Development Plan application to allow for the construction of two structures totaling approximately 4,546 square feet. Anticipated uses consist of a car wash and coffee shop. The project is generally located approximately 160 feet south of the Temecula Parkway and Bedford Court intersection. (JONES)

Bedford Court Planned Development Overlay (PA23-0280): The City is processing a Planned Development Overlay to provide development standards for a proposed coffee shop and car wash. The project is located approximately 160 feet south of the Temecula Parkway and Bedford Court intersection at APN: 922-210-042. (JONES)

Sail House Development Plan (PA23-0227): The City is processing a Development Plan application for an approximately 7,066 square foot warehouse building with office space. The project is located at 42974 Roick Drive. (JONES)

Redhawk Specific Plan Amendment (PA23-0327): The City is processing an amendment to the Redhawk Specific Plan to provide a revision to uses associated with the golf course and add related standards for those uses. The project is located at 45100 Temecula Parkway within the Redhawk Specific Plan (related application number PA23-0251 CUP). (JONES)

Front and Main (PA23-0492): The City is processing a Development Plan application for an approximately 13,600 square foot structure totaling three-stories. The project is generally located approximately 130 feet east of the Old Town Front Street and Main Street intersection at APN: 922-034-037. (JONES)

Habitat II: (PA24-0230 & 0231) A Development Plan and related map for an approximately 10,550 square foot residential project comprised of six units within two 2 story structures. The project is located at 28725 and 28731 Pujol Street. (JONES)

Old Town Townhomes Development Plan (PA22-0941): The City is processing a Development Plan application for the construction of 14 multi-family residential units on the vacant .68-acre parcel located at 42146 Sixth Street. (CARDENAS)

Texas Roadhouse (PA23-0341): The City is processing a Development Plan for an approximately 8,000 square foot Texas Roadhouse restaurant located at 40710 Winchester Road. (COOPER)

Mercedes Benz Sprinter (PA23 -0329): The City is processing a Development Plan for an approximately 81,295 square foot Mercedes Benz Sprinter Dealership that includes maintenance and repair services, detail center, and employee wellness center. The project is located on an undeveloped site at 40910 Temecula Center Drive. (COOPER)

Gaucho Grill (PAs 23-0467, 0499, 0500): The City is processing a Conditional Use Permit for a Type 47 ABC License, a Modification to an existing building to revise the colors of the building, addition of a covered entryway and dining area, new exterior lighting, and folding glass window panels, and a Certificate of Historical Appropriateness to modify an existing historic building (First National Bank). The project is located in the former location of The Bank of Mexican Food in Old Town and proposes operations Sunday- Thursday from 11:00 a.m. to 10:00 p.m. and Friday and Saturday from 11:00 a.m. to 11:30 p.m. with NO live entertainment. (COOPER)

Parker Ridge Tentative Tract Map 38813 (PA23-0497): The City is processing a Tentative Tract Map to subdivide two existing parcels into nine (9) parcels on 11.4 acres located on the south side of Pauba Road approximately 600 feet of Showalter Road. An environmental consultant has been prepared for the project. (COOPER)

Temecula Regional Center Specific Plan Amendment (PA23-0494): The City is processing a Specific Plan Amendment to the Temecula Regional Center Specific Plan for a technical change to the document so the square footage in the Specific Plan reflects existing conditions/entitled projects. (COOPER)

Sage Senior Apartments (PA24-0066, 0067): The City is processing a Development Plan and Conditional Use Permit for a 143-unit senior apartment community built on 5.93 acres located at 80134 Winchester Road. An environmental consultant has been selected and is preparing an environmental document. (COOPER)

Cubesmart AT&T Wireless Antenna Facility (PA22-0470): The City is processing a Wireless Antenna Facility application for a proposed 40’ tall mono-eucalyptus tree located behind the existing CubeSmart Self Storage facility located at 44618 Pechanga Parkway. (CARDENAS)

Camping World (PA23-0240): The City is processing a Modification application to include 'Parcel 2' to the existing Conditional Use Permit, to modify the site with new security fencing, parking, landscaping a service building conversion, and demolition of the former restaurant building located at 27600 Jefferson Avenue. (CARDENAS)

Tony's Car Wash (PA23-0321): The City is processing a Development Plan application for a proposed 6,828 square-foot car wash facility consisting of a car wash tunnel, detailing tunnel, an office, and vacuums on the vacant 1.99-acre property located approximately 200 feet southwest of Temecula Parkway and Jedediah Smith Road. (CARDENAS)

Small Steps Industrial (PA24-0180): The City is processing a Development Plan application for a proposed 8,000 square foot industrial building on the vacant .59-acre parcel located on the northwest corner of Felix Valdez Avenue and Baldaray Circle. (CARDENAS)

MS Mountain View Buildings 17 and 21 (PA24-0246): The City is processing a Development Plan application for Building 17, a 69,095 square foot building; and Building 21, a 17,136 square foot building located on the west of the corner of Via Industria and Avenida Alvarado. (CARDENAS)

Altair Private Recreation Center & C1 Park (PA24-0363): The City is processing a Development Plan for the Altair Private Recreation Center and Village C1 Park containing an approximately 1,992 square foot recreation building, 1,437 square foot multi-purpose building, and 1,018 square foot pool building. The recreation center also contains a pool, spa, cabanas, fire pit area, and BBQ area. The park contains two (2) pickleball courts, half-basketball court, picnic areas, and an open turf area. The project is located within the Altair Specific Plan area. (COOPER)

LONG RANGE PLANNING

General Plan Update: The Long Range Planning Division has developed a four-phase, multi-year process to update the General Plan. Phase I is complete and included updates to Housing and Public Safety Elements.

Phase I also included an update to the City’s Traffic Impact Analysis (TIA) Guidelines to analyze Vehicle Miles Travelled (VMT) for the California Environmental Quality Act (CEQA). Phase II is in process and includes an update to the Quality of Life Master Plan (QLMP), reconciling the City’s GIS Maps on a parcel by parcel basis, a baseline EIR analysis of the City’s Circulation Element, and developing a Complete Streets Policy document. Phase III will include a Fiscal Land Use Study to analyze the City’s remaining development capacity and market absorption potential for residential, commercial, and industrial

development. The final phase is to work with a General Plan Advisory Committee to update to the General Plan and EIR over an 18 to 24-month timeframe. (PETERS)

QLMP Website for Measuring Progress: As part of the Quality of Life Master Plan Update, Planning staff is working with a consultant, MIG, and the IT Department to develop a website for the QLMP. The intent of the website is to provide a “dashboard” to display the seven Core Values and eventually incorporate the goals and policies of the updated General Plan. The website will also be used to measure the city’s progress towards achieving the Citizen’s 20-Year Priorities identified in the QLMP. The dashboard will be displayed on a third-party website and will incorporate links and useful indicators intended for user-friendly navigation. The website officially launched on October 9, 2023. The QLMP website will be updated at the end of each calendar year to reflect department accomplishments. (GARCIA)

Uptown Temecula Specific Plan Amendment (LR19-1458): An amendment to the Uptown Specific Plan to implement the following changes: modify graphics to reflect consistency with text regarding allowable frontage types, amend street cross sections (graphics), amend plant pallet and silva cell requirements for street trees, implement a street naming convention, amend streetlight spacing and other typographical errors.

Staff has reached out to Spurlock Consulting for assistance in updating the Sidewalk and Streetscape Standards and is awaiting a scope of work and timeline. Public Works is drafting new street sections for the Specific Plan. Spurlock Consulting has provided a scope of work for the proposed changes to the streetscape and sidewalk standards and staff has executed the agreement for services and will begin updating the graphics as requested. Planning and Traffic Engineering have been working on updated street cross sections and a map to identify cross section placements. (COLLINS)

Transportation Discovery and Existing Conditions Analysis (LR20-1071): The City received an SB 2 Grant from the State Department of Housing and Community Development (HCD) to prepare an internal document for staff to identify potential transportation focused areas as part of Phase 2 of our General Plan Update process and timeline. The City has retained Fehr & Peers (F&P) Transportation Consultants to document existing transportation conditions in the City, provide benchmarking information on how transportation facilities, transportation use and policies compares to other peer agencies (through benchmarking) and will evaluate how much of the current Circulation Element has been implemented. Staff worked with F&P to identify methodology, thresholds, and mitigation to address Vehicle Miles Travelled (VMT) for the California Environmental Quality Act evaluation, which the City Council adopted in May 2020. On July 19, 2021, Staff has a scheduled internal meeting with Fehr & Peers, they present to staff the Data Collection Status. Currently, the consultant is developing the three scenario runs to be reviewed by staff prior to conducting a full model run. (PETERS)

Old Town Parklets (LR22-1112): The previous Old Town Outdoor Dining Program was a project intended to make the Temporary Expanded Dining/Retail Program (TED) permanent that was sparked by the COVID- 19 pandemic restrictions. However, due to the potential barriers that came to light such as loss of parking, ADA requirements, outside agency fees and more, the decision was made by City Council and staff to end the outdoor dining program when the license agreements expired on July 1, 2022. With that, other outdoor dining amenities were explored for Old Town which led to the Old Town Parklet Project. Parklets are the conversion of parking spaces on urban streets into a small public ‘park’ or enclosed seating area. The intent of the Parklet Project is to provide an additional amenity to the community and promote an increase in pedestrian activity and convenience. Staff is working with a consultant, Placeworks, to design and implement the Old Town Parklets. Locations and design themes will be determined throughout the process with direction from the Old Town Steering Subcommittee. An open-house style community workshop was held on October 11, 2023, to retrieve feedback from community members. The input received from the 12

attendees was presented to the Old Town Steering Subcommittee on November 14, 2023, and direction was given to staff to move forward with a pilot program. Staff has reviewed several iterations of the recommendation, and once complete this item will be presented to the Old Town Local Advisory Committee (OTLAC) in January 2025. (GARCIA/COLLINS)

Complete Streets (LR23-0043): This project will draft a citywide policy for the city to ensure transportation infrastructure is designed to enhance safety, accessibility, and mobility for all users. A Complete Streets Checklist will be developed to be used internally to ensure that transportation infrastructure projects are implementing Complete Streets where practical by considering the feasibility of Complete Streets improvements and ensuring consistency with other planning documents. The City has retained Fehr & Peers Transportation Consultants to draft the Complete Streets Policy, implementation checklist, and mid-block crosswalk criteria. This project is being funded by the Local Early Action Planning (LEAP) grant that was awarded by the State Department of Housing and Community Development (HCD). The consultant presented the draft Complete Streets Policy to the Planning Commission on October 18, 2023, and to the Traffic Safety Commission on October 26, 2023. The presentation was strictly informative, and the Commissioners offered several suggestions to add to the policy which have been incorporated in the final version that was adopted by the City Council on November 28, 2023. Formal implementation has begun as of January 1st. (GARCIA)

Wayfinding Guide (LR23-0167): The City is working with a consultant, Alta Planning + Design, Inc., to implement a bicycle wayfinding system for the bike lanes and trails throughout the city. Alta will draft a wayfinding strategy memo that outlines best practices for destination selection, sign placement, and sign programming. The Multi-Use Trails and Bikeways Master Plan that was adopted in 2016 will act as an implementation and style guide to create an interconnected network designed to encourage more residents to use active transportation. Staff contracted with Alta Planning to design and produce the signs, however decided to use Brand Assassins for production for cost purposes. (GARCIA/COLLINS)

Objective Design Standards Amendment (LR23-0490): The Objective Design Standards were adopted on January 25, 2022, and only included multi-family and mixed-use development standards. Staff has observed the need for additional Objective Design Standards for single family development. Placeworks, Inc., who helped the City adopt the original Objective Design Standards document, will be assisting us in amending the document to include single-family development. A kickoff meeting was held on March 5th and a draft document is currently in staff review. Staff has reviewed the final version of the proposed update, and will be taking this item to the Planning Commission General Plan Update Subcommittee on October 2nd and City Council General Plan Update Subcommittee on October 22nd, and tentatively scheduled for adoption before the Planning Commission on November 20th. (GARCIA/COLLINS)

Land Use Economic Opportunity Study (LR23-0078): In preparation for the General Plan Update staff has engaged Keyser Marston Associates (KMA) to complete a new Land Use Economic Opportunity Study.

Staff is presently working on the agreement, funded through a LEAP Grant and services will commence once executed. Staff is working to provide KMA with the requested documents to complete the fiscal land use study. (COLLINS)

Plan Integration for Resilience Scorecard (PIRS) (LR23-0082): Staff has completed the review of all major planning documents that govern land use. The review consisted of scoring our plans based on their potential for positive impacts as well as negative impacts, which are then visually mapped to show how land use policy can impact wildland fire risk. This is a joint project between Cal Poly Pomona, Texas A & M University and the City of Temecula, which will be presented at this year's APA conference. Staff is meeting

with Cal Poly Pomona and Texas A & M on August 8, 2024 for presentation of final documents. Staff has received the deliverables of the project which will take the form of a “layer” within our existing GIS system to assist the drafting of planning documents with an added focus on fire resiliency. (COLLINS)

SB 1186 (LR24-0090): Staff is presently reviewing the legislation with the City Attorney’s office and is drafting a proposed Ordinance to comply with State Law. (COLLINS)

Old Town Parking Sensors (LR22-0857): The project is a continuation of the Old Town Parking White Paper that discussed various technology solutions designed to track and report on parking in Old Town in real time. The white paper recommended that the City utilize parking sensors to monitor parking in Old Town. Staff has circulated a Request for Proposal from companies offering parking sensors. Responses have been received and are being reviewed by staff. The companies that submitted the top two highest rated proposals were invited to provide a demonstration to staff. Demonstrations were held in April. (JONES)

Annual Title 17 Cleanup (LR24-0005): An annual effort of Community Development to identify areas of the code that need clarification, correction or an update. This is also performed to implement various components of state law. Staff has drafted an Ordinance to implement state law, and correct shortcomings or errors within the Municipal Code. This item is slated for Planning Commission on August 7th and City Council on September 24th. The item has had a public hearing and is scheduled for second read before the City Council on October 8th. (COLLINS)

Alcohol Ordinance (LR23-0429): An amendment to Title’s 9, 17 and the Old Town Specific Plan to allow:
 Consistent hours for alcohol sales (Midnight)
 Allow Type 90 (Entertainment Venues)
 Allow for a one (1) year pilot program that would allow Temporary Use Permits (TUP’s) to provide outdoor live entertainment in Old Town.

The project was presented to the Old Town Local Advisory Committee (OTLAC) on April 25, 2024, was presented to the City Council Old Town Sterring Subcommittee on May 14, 2024, and the Planning Commission General Plan Update Subcommittee on May 15, 2024. The project is scheduled for Planning Commission on June 5, 2024, and City Council on July 9, 2024. The project was taken to the Planning Commission and recommended for adoption and the City Council adopted the proposal on July 9th with an effective date of August 22nd. Staff has issued the single Class IV Entertainment License (Type 90 ABC License), as well as the first outdoor live entertainment TUP’s; staff will continue to monitor the program(s) to ensure compliance with established guidelines. (COLLINS)

HOUSING

Old Town Temecula Town Homes: The City is reviewing a Development Plan application for the construction of 14 multi-family residential units on the vacant .68-acre parcel located at 42146 Sixth Street. (CARDENAS)

City of Temecula Vacant Land: The Public Works department is working on finalizing the transaction with CalTrans on the Temecula Parkway on ramp parcel. Once the City receives the new recorded map we

are able to take the Southern Interchange Parcel though the declaration of surplus lands process with this parcel. (URIAS)

Habitat for Humanity Affordable Housing Project: Habitat for Humanity has submitted a pre-application for a six residential unit project located in Old Town adjacent to the current Habitat Project on Pujol Street.

Five homes will be available to very-low-income households and one home will be available to a low-income household. The homes will remain income restricted for forty-five (45) years. (URIAS)

BUILDING & SAFETY

Building and Safety statistics for September 2024 are highlighted in the following table.

Non-Construction Certificate of Occupancy
 Domo Desserts Temecula (1,780 sf)
 Dollar Tree – Winchester Rd. (17,031 sf)

Tenant Improvement
 AGA Architectural Glass & Aluminum (22,004 sf)
 Tesla Sales and Collision Center (40,899 sf)
 Roger Dunn Golf Shio (14,397 sf)

CODE ENFORCEMENT

During the month of September, Code Enforcement responded to 149 web inquiries. In addition, the division opened 111 code cases, conducted 368 regular inspections, and forwarded 13 referrals.

Foreclosure Tracking: Code Enforcement works with the local real estate community to monitor foreclosures, defaults and real estate owned properties.

ATTACHMENT: Current Planning Activity Report

PLANNING ACTIVITY REPORT
PA Number Project Address APN
Assigned Planner
Apply Date
Approval
Date Applicant Company Status Owner Plan Type
PA24 -0327 Jaime Cardenas 09/03/2024 Applied Murtadha Al Ramahy
909-270-013 Smokers
Paradise
Smokers Land
Inc
PL Tobacco
Shop Permits
41892 Enterprise Cir South ,
Suite B
Temecula, CA 92590
Case Title / Description: Smoke Shop Smokers Paradise TSP: A Tobacco Shop Permit for Smoke Shop Smokers Paradise, located at 41892 Jefferson Circle South, Suite B.

PA24 -0334 Jaime Cardenas 09/10/2024 Plan Review ANTHONY

HETHERMAN
953-200-023 Anthony
Hetherman
PL Modifications 41170 Promenade
Chardonnay Hills
Temecula, CA 92591
Case Title / Description: Hetherman Addition MOD: a Modification application for the addition of a 400 square-foot bedroom and bathroom at the rear of the existing single-family home located at 41170 Promenade Chardonnay Hills.

PA24 -0335 Eric Jones 09/10/2024 Plan Review Erin Ryder 922-045-033 Linda Lash PL Entertainment License
28677 Old Town Front St
Temecula, CA 92590
Case Title / Description: Old Town Pub and Grub Entertainment License: A Class III Entertainment License for the Pub and Grub located at 28677 Old Town Front Street.

PA24 -0338 Marcella Mills 09/10/2024 Plan Review Julie Morrow 921-030-001 Lightbox/PZR Westcore Alpha Diaz
PL Zoning or
Planning Letter
27731 Diaz Rd
Temecula, CA 92590
Case Title / Description: 27731 Diaz Road ZL: a Zoning Letter Request for 27731 Diaz Road (APN:
921-030-001).

PA24 -0339 Marcella Mills 09/10/2024 Plan Review Ashlee Turner 921-020-041 Global Zoning Temecula HHG Hotel
Development, LP
PL Zoning or
Planning Letter
28400 Rancho California Rd
Temecula, CA 92590
Case Title / Description: 28400 Rancho California Road ZL: a Zoning Letter Request for 28400 Rancho California Road (APN: 921-020-041)
PA24 -0340 Marcella Mills 09/11/2024 Plan Review Stephanie Turnbull
921-830-035 Christ the Vine
Lutheran Church
PL Temporary
Use Permit
29581 N. General Kearny Rd
Temecula, CA 92591
Case Title / Description: Christ the Vine Lutheran Church TUP: A Major Temporary Use Permit to allow a fall festival family event with two bounce houses, games, food, and live entertainment from 5:00 PM to 8:00 PM on October 26, 2024, located in the parking lot of 29581 North General Kearny Road.

PA Number Project Address APN
Assigned Planner
Apply Date
Approval
Date Applicant Company Status Owner Plan Type
PA24 -0341 Marcella Mills 09/11/2024 09/17/2024 Approved Cameryn Idema 959-070-037 Rancho Christian
Schools
Scott Treadway PL Bingo 31300 Rancho Community
Way
Temecula, CA 92592
Case Title / Description: Rancho Christian High School ASB Bingo Fundraiser: an annual Bingo License application to allow for an ASB Bingo Fundraiser to operate at Rancho Christian High School located at 31300 Rancho Community Way.

PA24 -0342 Jaime Cardenas 09/12/2024 Plan Review Kimberly Boone Associates
909-290-082 Kimberly Boone
Associates
PL Modifications 42648 Avenida Alvarado
Temecula, CA 92590
Case Title / Description: Europa Parking Lot MOD: a Modification application to allow the conversion of two parking spaces into an outdoor equipment area at the rear of the existing industrial building located at 42648 Avenida Alvarado.

PA24 -0343 Eric Jones 09/12/2024 Plan Review Dean Norris 922-044-009 Front Street Holdings, LLC
Front Street
Holdings
PL Temporary
Use Permit
28676 Old Town Front St
Temecula, CA 92590
Case Title / Description: Swing Inn Weekly Live Music TUP: A Temporary Use Permit to allow an existing restaurant to offer live outdoor music. The project is located at 28676 Old Town Front Street.

PA24 -0346 Eric Jones 09/17/2024 Plan Review Cristina
Rodriguez
921-320-061 Fairway Colima
CA Seven
PL Modifications 29540 Rancho California Rd
Temecula, CA 92591
Case Title / Description: Better Buzz Drive-Thru Awning MOD: A Modification application to revise the previously approved drive-thru awnings for a fast-food restaurant. The project is located at 29540 Rancho California Road.

PA24 -0347 Eric Jones 09/17/2024 Plan Review Michael Ramirez 916-371-018 Alrahaman PL Extension of Time
40127 Village Rd
Temecula, CA 92591
Case Title / Description: Harveston Mixed-Use EOT: The First Extension of Time for a previously approved Development Plan application. The project is located at 40127 Village Road.

PA24 -0348 Eric Jones 09/17/2024 Plan Review ANGIE

DOUVRES
922-210-042 ETSA PL Conditional
Use Permit

Temecula, CA
Case Title / Description: Bedford Court Drive-Thru CUP: A Conditional Use Permit to allow for a coffee shop drive-thru. The project is located approximately 150 feet south of the Temecula Parkway/Bedford Court intersection on Bedford Court (APN: 992-210-042).

PA Number Project Address APN
Assigned Planner
Apply Date
Approval
Date Applicant Company Status Owner Plan Type
PA24 -0350 Marcella Mills 09/19/2024 Plan Review Luis de Moraes 921-700-003 Gerardo Velasquez
PL Modifications 30610 Rancho California Rd
Temecula, CA 92591
Case Title / Description: Del Norte Restaurant Entry MOD: A Modification application to replace the front door, remove a side door and replace it with windows, and remove a portion of windows along the storefront of the new Del Norte Restaurant in an existing commercial building located at 30610 Rancho California Road.

PA24 -0353 Marcella Mills 09/23/2024 09/27/2024 Approved Kelsey Parker 922-260-028 AEI Consultants Foothills at Old Town
PL Zoning or
Planning Letter
28845 Pujol St
Temecula, CA 92590
Case Title / Description: 28845 Pujol Street ZL: a Zoning Letter request for 28845 Pujol Street (APN:
922-260-028)
PA24 -0354 Jaime Cardenas 09/24/2024 Plan Review Dave Heiliger 959-010-013 Dave Heiliger PL Accessory Dwelling Unit
43955 El Lucero Pl
Temecula, CA 92592
Case Title / Description: Heiliger ADU: an Accessory Dwelling Unit application for a proposed 980 square foot ADU with a 330 square foot attached garage on the property located at 43955 El Lucero Place.

PA24 -0355 Marcella Mills 09/25/2024 09/26/2024 Approved Mya Rodriguez 944-330-015 SRA Ventures PL Temporary Use Permit
29375 Rancho California Rd
Temecula, CA 92592
Case Title / Description: Hops & Harvest and Spooks & Brews Markets TUP: a Major Temporary Use Permit for a farmers market style event with approximately 12 craft vendors and live music to occur on September 29, 2024, and October 13, 2024, from 11:00 AM to 3:00 PM in the parking lot of Oscar's Brewing Company located at 29375 Rancho California Road.

PA24 -0356 Jaime Cardenas 09/25/2024 Plan Review Cathy Cai 921-060-024 Cathy Cai PL Massage Permits
28910 Rancho California Rd
Temecula, CA 92590
Case Title / Description: Dream Tree Spa MEP: a Massage Establishment Permit (change of ownership) for Dream Tree Soa located at 28910 Rancho California Road, Suite 101.

PA24 -0360 Marcella Mills 09/26/2024 Plan Review Jerrald Alcaraz 922-080-010 Roman Catholic Bishop of SB
PL Temporary
Use Permit
41875 C St
Temecula, CA 92592
Case Title / Description: St. Catherine of Alexandria Harvest Festival TUP: a Major Temporary Use Permit for a Harvest Festival with craft vendors, food booths, and a "trunk or treat" event on October 26, 2024, from 9:00 AM to 6:00 PM at the St. Catherine of Alexandria church located at 41875 C Street. This event does not have live entertainment.

PA24 -0362 Marcella Mills 09/30/2024 Plan Review Candy Singleton 910-420-030 Temecula Towne Center Assoc
PL Modifications 40820 Winchester Rd
Temecula, CA 92591
Case Title / Description: Aerie Storefront MOD: a Modification application for a proposed storefront improvement for a future Aerie retail store, located at 40820 Winchester Road, Suite 130.

PA Number Project Address APN
Assigned Planner
Apply Date
Approval
Date Applicant Company Status Owner Plan Type
PA24 -0363 Scott Cooper 09/30/2024 Plan Review Colin Koch 940-320-001 Brookfield SoCal Land
Constructors
LLC
PL Development
Plan

Temecula, CA
Case Title / Description: Altair Recreation Center & Village C1 Park DP: a Development Plan for the Altair Private Recreation Center and Village C1 Park containing an approximately 1,992 square foot recreation building, 1,437 square foot multi-purpose building, and 1,018 square foot pool building. The recreation center also contains a pool, spa, cabanas, fire pit area, and BBQ area. The park contains two (2) pickleball courts, half-basketball court, picnic areas, and an open turf area. The project is located within the Altair Specific Plan area.

PREAPP24-0329 Jaime Cardenas 09/04/2024 Plan Review Juan Andres Garza
909-290-084 PL
Pre-Application
42613 Avenida Alvarado
Temecula, CA 92590
Case Title / Description: Symbio Hydrogen Storage Tanks Pre-App: a Pre-Application for a proposed outdoor storage facility located at 42613 Avenida Alvarado.

PREAPP24-0352 Jaime Cardenas 09/20/2024 Plan Review Nathan Bekker 909-270-057 Susan Steel PL Pre-Application
41630 Winchester Rd
Temecula, CA 92590
Case Title / Description: Arena Challenge Zone Pre-App: A Pre -Application for a proposed family entertainment center with party rooms, arcades, and interactive puzzles and challenges within the building located at 41630 Winchester Road.

PREAPP24-0361 Eric Jones 09/26/2024 Plan Review Carly
Bennett-Valle
922-100-046 Boys & Girls
Club of
Southwest
County
PL
Pre-Application
28790 Pujol St
Temecula, CA 92590
Case Title / Description: Boys and Girls Club Pre-App: A Pre-Application to review modifications to an existing structure. The project is located at 28790 Pujol Street.

Item No. 14

CITY OF TEMECULA

AGENDA REPORT

TO: City Manager/City Council

FROM: John Crater, Division Chief

DATE: October 22, 2024

SUBJECT: Fire Department Monthly Report
____________________________________________________________________________

PREPARED BY: Tyren Hundley, Management Analyst

RECOMMENDATION: That the City Council receive and file the Fire Department Monthly Reports for September 2024.

CITY OF TEMECULA

FIRE DEPARTMENT
Operations | Prevention | Training | Emergency Management MONTHLY REPORT | SEPTEMBER 2024

5 Stations 7 Engines 1 USAR | 2 Truck | 1 Squad Population - 112,194 ISO Rating TYPE: #
COMMERCIAL FIRE 0
MULTI-FAMILY FIRE 0
RESIDENTIAL FIRE 4

WILDLAND FIRE 2
VEHICLE FIRE 3
OTHER FIRE 4
RESCUE 1
RINGING ALARM 1
FALSE ALARM 86
HAZMAT 3
TOTAL: 104
Medical Emergencies
TC
Fires
Other False Alarm
SEPTEMBER 2024
2024 Year to Date
Calls
7,873
884
2 TYPE: #
TRAFFIC COLLISION 61
MEDICAL EMERGENCY 664
OTHER MISCELLANEOUS 9
PUBLIC ASSIST 38
STANDBY 8
TOTAL: 780

SEPTEMBER CALL BREAKDOWN

CITY OF TEMECULA

FIRE DEPARTMENT
Operations | Prevention | Training | Emergency Management MONTHLY REPORT SEPTEMBER 2024
PLAN

CHECKS/REVIEWS
487
YTD: 4,768
PUBLIC

INQUIRIES
40 YTD: 346

ANNUAL & STATE

MANDATED

INSPECTIONS
456
YTD:4,786

CONSTRUCTION

INSPECTIONS
614
YTD: 4,864

SPECIAL EVENT

PERMITS
3 YTD: 25

SEPTEMBER INSPECTION BREAKDOWN

PROGRAM HIGHLIGHTS:
•OEM conducted RAVE Alert Training for the Alert & Warning Team on the use of our new system •OEM provided a tour and orientation to the EOC for the Executives of Visit Temecula Valley •The City was recognized as a Storm Ready City by the National Weather Service and presented with a certificate and road sign for display
•Temecula’s first Spanish CERT Program is scheduled and advertised for January 24 -26, 2025 GRANTS & CLAIMS:
•EMPG / SHSP Grants – Receipt of Goods and Reconciliation for Reimbursement •DR-4482 COVID – Payment Received

TCC VOLUNTEER PROGRAM
# of hours contributed: 339 # of hours YTD: 3,689
# of TCC Volunteers: 43 # of public contacts YTD: 844
# of volunteer meetings: 2 # of training events: 3
# of Activations: 0 # of Activation Hours Worked YTD: 77 PLANNED COMMUNITY EVENTS SUPPORTED: 2
CITY RESPONSE: 0

PREPAREDNESS TRAINING / EVENTS
•Community Presentations: 0
•Community Training: 0
•Community Preparedness Backpacks: 3
• YTD: 22 Total: 357

EMERGENCY OPERATIONS CENTER
Activations: 0
Current Status: Normal Operations

CITY OF TEMECULA

FIRE DEPARTMENT
Operations | Prevention | Training | Emergency Management MONTHLY REPORT | SEPTEMBER 2024

Item No. 15

CITY OF TEMECULA

AGENDA REPORT

TO: City Manager/City Council

FROM: Christ Durham, Captain

DATE: October 22, 2024

SUBJECT: Temecula Sheriff’s Monthly Report (September 2024) ______________________________________________________________________________

PREPARED BY: Chris Mattson, Sergeant

RECOMMENDATION: That the City Council receive and file monthly report.

The following report reflects the Temecula Sheriff’s Station activity for September 2024.

PATROL SERVICES
Overall calls for police service .................................................................................................5,524 “Priority One” calls for service ......................................................................................................55 Average response time for “Priority One” calls .........................................................................6.45

VOLUNTEERS
Chaplain ....................................................................................................................................91.50 Community Action Patrol (CAP) hours .......................................................................................730 Reserve officer hours (patrol) ........................................................................................................13 Explorer........................................................................................................................................123 Station/Administration ...................................................................................................................37 Total Volunteer hours .............................................................................................................981.50

OLD TOWN STOREFRONT
Total customers served………………………………………………………………………….566
Fingerprints/Live Scan………………………………………………………………………….102
Police reports filed…………………………………………………………………………….......4 Citations signed off ………………………………………………………………………………17
Total receipts ...........................................................................................................................$7,263

CRIME PREVENTION
Crime prevention/Neighborhood watch meetings ...........................................................................3 Safety presentations/Training ……………………………………………………………………..0 Special events...................................................................................................................................5 Residential/Business security surveys conducted ............................................................................0 Residences/Businesses visited for past crime follow-up .................................................................0 Station Tours ....................................................................................................................................0 Planning Review Projects…………………………………………………………………….........0 Temp Outdoor Use Permits……………………………………………………………………......6

SPECIAL TEAMS (CORE)
Reports Written…………………………………………………………………………………..21
On sight felony arrests .....................................................................................................................0 On sight misdemeanor arrests…………………………………………………………………….13 Felony arrest warrants served……………………………………………………………………...1 Misdemeanor arrest warrants served ...............................................................................................4 Area Checks………………………………………… ...........……………………………………51 Camp Checks ..……………………………………………………………………………………8
Pedestrian Checks ....................................……………………………………………….……….34 Traffic Stops/Vehicle Checks… .................................................................................................. 0/7 Outreach attempts / Success…................................................................................................... 10/0

SPECIAL TEAMS (Metro District Team)
On sight, felony arrests ………………………………………………………………………..…..9 On sight, misdemeanor arrests .......................................................................................................27 Felony arrest warrants served ..........................................................................................................3 Misdemeanor arrest warrants served .............................................................................................33 Bar/Business checks ......................................................................................................................80 D.U.I. Arrests… .............................................................................................................................11 Traffic/Parking citations… ............................................................................................................18 Firearms Seized……………………………………………………………………………………0

SPECIAL TEAMS (Special Enforcement Team)
On sight felony arrests....................................................................................................................20 On sight misdemeanor arrests.........................................................................................................34 Felony arrest warrants served...........................................................................................................1 Misdemeanor arrest warrants served................................................................................................7 Follow-up investigations/search warrants…………........... ……………………………………..23 Parole/Probation Searches .............................................................................................................19 Pedestrian Checks............... ………...…………………………………………………….…….....6 Traffic Stops/Vehicle Checks…..................................................................................................13/5 Marijuana Dispensary Checks .........................................................................................................0

ROBBERY/BURGLARY SUPPRESSION TEAM
Beginning Caseload .......................................................................................................................72 Total Cases Assigned ......................................................................................................................9 Total Cases Closed ..........................................................................................................................8 Search Warrants prepared/served .................................................................................................17 Arrests ..............................................................................................................................................4 Out of Custody Filings……. ..............…………………………………………………….….……1

TRAFFIC
Citations issued for hazardous violations ....................................................................................521 Non-hazardous citations.................................................................................................................74 Parking citations...........................................................................................................................192

Stop Light Abuse/Intersection Program (S.L.A.P.) citations.........................................................70 Seatbelts ...........................................................................................................................................9 Cell Phone Cites ...........................................................................................................................143 Injury collisions .............................................................................................................................22 D.U.I. Arrests .................................................................................................................................31 Grant-funded D.U.I. Traffic safety checkpoints/saturation enforcement ........................................0 Grant-funded traffic click it or ticket/traffic enforcement ..............................................................3

INVESTIGATIONS
Beginning Caseload .......................................................................................................................82 Total Cases Assigned ....................................................................................................................23 Total Cases Closed ........................................................................................................................16 Search Warrants prepared/served .................................................................................................20 Arrests ..............................................................................................................................................4 Out of Custody Filings……. ..............…………………………………………………….….……3 Sex Offenders Processed…………………………………………………………………………22

PROMENADE MALL TEAM
Calls for service ...........................................................................................................................216 Felony arrest/filings .........................................................................................................................2 Misdemeanor arrest/filings ..............................................................................................................8 Traffic Citations…………………………………………………………………………………...0
Total customers served ................................................................................................................721 Fingerprints/Live Scans ...............................................................................................................194 Total receipts ….………………………………………………………………………… ...$11,032

SCHOOL RESOURCE DEPUTIES
Felony arrest.....................................................................................................................................2 Misdemeanor arrests ........................................................................................................................2 Reports ...........................................................................................................................................35 Citations .........................................................................................................................................27 Meetings/Presentations ................................................................................................................202

Item No. 16

CITY OF TEMECULA

AGENDA REPORT

TO: City Manager/City Council

FROM: Ron Moreno, Director of Public Works/City Engineer

DATE: October 22, 2024

SUBJECT: Public Works Department Monthly Report
______________________________________________________________________________

RECOMMENDATION: Receive and file the Public Works Department Monthly Report for Capital Improvement Projects, Maintenance Projects, and Land Development Projects. This report may also be viewed on the City’s website at:

http://temeculaca.gov/270/Capital-Improvement-Projects-CIP

City of Temecula

DEPARTMENT OF PUBLIC WORKS

PROJECT STATUS REPORT
October 22, 2024

CAPITAL IMPROVEMENT PROJECTS

CIRCULATION PROJECTS

Diaz Road Expansion, PW17-25

Description Improve Diaz Road to meet the roadway classification of Major Arterial (4 Lanes Divided), between Cherry Street and Rancho California Road. The 2.2-mile stretch will be widened, extended, and/or improved to create a contiguous Major Arterial segment. The project will be developed and constructed in two phases.

Phase 1 will include improvements on Diaz Road from Winchester Road to Rancho California Road. Phase 2 will include improvements on Diaz Road from Cherry Street to Winchester Road.

Cost: $17,050,991

Status: The environmental Initial Study has been approved, Mitigated Negative Declaration adopted, and Notice of Determination filed in May 2022. Design is 90% complete. Regulatory permit applications have been submitted for USACE 404 Nationwide Perm it and CDFW Streambed Alteration 1602. Current activities include consultant review of 90% plan check comments, design coordination with utility purveyors (SCE, RCWD, and EMWD) and City project PW16-05 Murrieta Creek Bridge at Overland Drive, Riverside County Flood Control review of 90% design plans and Encroachment Permit application, and preparation of regulatory permit applications for SWRCB 401 Water Quality Certification and USACE Section 408.

Construction previously anticipated to start in Spring of 2024 is now delayed to Spring/Summer of 2025 due to EMWD sewer line project on Diaz Rd as well as coordination with ACOE and RCFC on their Murrietta Creek Phase 2B Project. Federal Funding of $2M added to project for Federal 24/25 fiscal year. This will require completion of NEPA prior to construction of the project.

French Valley Parkway/Interstate 15 Improvements- Phase II, PW16-01

Description: Design and construction of the two-lane northbound collector/distributer road system beginning north of the Winchester Road interchange on-ramps and ending just north of the Interstate 15/Interstate 215 junction with connection to Interstate 15 and Interstate 215.

Cost: $138,751,346

Status: Project is under construction May 2023 – May 2025. For detailed information, please visit the project website at TemeculaCA.gov/FVP2.

City of Temecula

DEPARTMENT OF PUBLIC WORKS

PROJECT STATUS REPORT
October 22, 2024

CIRCULATION PROJECTS (Continued)

French Valley Parkway/Interstate 15 Improvements- Phase III, PW19-03

Description: Design and construction of the full width French Valley Parkway from Jefferson Avenue to Ynez Road, including the bridge overcrossing of Interstate 15 and the northbound on-ramps.

Cost: $51,696,794

Status: Request For Proposals No. 300 for professional engineering and management services is bidding.

Proposals are due November 5. Upon receipt, staff begin the selection process of evaluating proposals and conducting interviews, followed by professional negotiations. Award of an agreement is anticipated in early 2025.

I-15 Congestion Relief, PW19-02

Description: Design and construction of a single auxiliary lane, northbound Interstate 15 connecting the Temecula Parkway on-ramp to the Rancho California Road off-ramp.

Cost: $9,258,710

Status: Project is under construction March 2024 – October 2024. For detailed information, please visit the project website at TemeculaCA.gov/CongestionRelief.

Murrieta Creek Bridge at Overland Drive, PW16-05

Description: Design and construction of a new bridge crossing over Murrieta Creek between Rancho California Road and Winchester Road.

Cost: $28,603,770

Status: The City applied and was approved to receive Federal Highway Bridge Program (HBP) funds. City Council approved the design agreement with CNS Engineers Inc. at the March 12, 2019, meeting. Preliminary Environmental Study (PES) approved by Caltrans on August 15, 2019. Plans are 90% complete. RCA JPR Conformance is approved. Biological monitoring in Temecula Creek for potential mitigation site is complete as of July 2021. Project has received MSHCP conformance. Staff continues to work with Caltrans to advance HBP Grant Funds to earlier fiscal years. 2023 HBP Bridge Update was submitted in August 2023. Caltrans NEPA review took much longer than anticipated but approval was received in October of 2023. CEQA ISMND is complete and the 30-day public review has ended. CEQA was approved at the February 27, 2024, City Council meeting. Construction start is anticipated in FY 2026 / early 2027 depending on availability of HBP funds. Also, additional coordination is required with ACOE and RCFC as Murrietta Creek Phase 2B will likely be in construction c oncurrently with this project. As of May 2024, Caltrans has authorized full funding of PE and ROW Phases, so all preconstruction activities are authorized for HBP funds at this time.

City of Temecula

DEPARTMENT OF PUBLIC WORKS

PROJECT STATUS REPORT
October 22, 2024

CIRCULATION PROJECTS (Continued)

Overland Drive Widening, PW 20-11

Description This project includes widening Overland Drive from Jefferson Avenue to Commerce Center Drive, to two lanes in each direction, and the completion of missing segments of sidewalk, streetlights, and installation of the traffic signal at Commerce Center Drive and the modification of the traffic signal at Jefferson Avenue.

Cost: $4,930,327

Status: On July 3, 2024, the IS /MND started the 30-day public notice for comments. It was completed on August 2, 2024. Consultant submitted the first plan check submittal for Legal Descriptions and Plats for right -of- way takes in late June. 95% plan check submittal package was submitted on August 23, 2024.

Rainbow Canyon Road Pavement Rehabilitation, PW22-15

Description Design and construction of pavement rehab for Rainbow Canyon R oad from Pechanga Parkway to southern City Limits.

Cost: $2,900,000

Status: Project is 95% complete. Only small items left to complete like K-rail fencing installation, second coat of striping, and installation of rectangular rapid flashing beacons at the golf cart crossing.

Rancho California Road Median Improvements, PW23-04

Description: Design and construction of missing raised concrete medians with landscaping between Humber Drive and Butterfield Stage Road. In addition, there will also be construction of missing improvements on the north side of Rancho California Road, between Riesling Court and Promenade Chardonnay Hills. The improvements will include median curbs, curb and gutter, sidewalks, and landscape and irrigation.

Cost: $3,895,000

Status: Request for Proposals (RFP) was posted to PlanetBids on August 16, 2024. Proposals were due by 5pm on September 9, 2024. Staff to review proposals and recommend a design contract approval at the November 12, 2024 City Council meeting. Design is to begin in November.

City of Temecula

DEPARTMENT OF PUBLIC WORKS

PROJECT STATUS REPORT
October 22, 2024

CIRCULATION PROJECTS (Continued)

Ynez Road Improvements – Phase I, PW23-02

Description: This project includes widening the easterly side of Ynez Road, from Rancho Vista Road north roughly 1600 feet, to two lanes in each direction, and the completion of missing segments of curb and gutter, sidewalk, and striped medians, in coordination with adjacent development.

Cost: $3,996,172

Status: This project is currently in design, environmental, and right of way clearance.

Pavement Rehabilitation Program – Citywide, Pechanga Parkway and Butterfield Stage Road, PW23-19

Description: Roadway rehabilitation of Pechanga Parkway from Temecula Parkway to approximately 400 feet South of Via Gilberto, Butterfield Stage Road from Temecula Creek Bridge to southern City limits and the grind and overlay of the south parking lot at Patricia H. Birdsall Sports Park. Work will generally consist of full width cold milling of existing asphalt, some localized dig outs, preparation of grade, placement of Rubberized Asphalt Concrete Pavement, crack seal, and slurry seal. Work also includes removal and replacement of ADA access ramps, spandrel, adjustment of existing utilities to grade, installation and removal of temporary video detection, restoration of existing striping, and detec tor loops.

Cost: $3,773,000

Status: Construction started on July 10, 2024 and substantially completed in September. Minor closeout work including raising utilities to grade and punch list items to be completed in October.

City of Temecula

DEPARTMENT OF PUBLIC WORKS

PROJECT STATUS REPORT
October 22, 2024

INFRASTRUCTURE PROJECTS

Bike and Trail Program – Great Oak Trail Lighting, PW21-16

Description: Project includes the installation of solar lights along the Great Oak Trail adjacent to the northeast side of Pechanga Parkway from Deer Hollow Way to Loma Linda Road.

Cost: $852,808

Status: Project is currently in design and environmental clearance. Construction is estimated to begin in early 2025.

Citywide Drainage Master Plan, PW19-16

Description: Project will prepare a report that shows all drainage courses within the City. Also includes a master hydrology study showing the anticipated storm flows at build-out.

Cost: $764,000

Status: GIS database has been 90% updated and is being used by staff . Draft Drainage Master Plan is complete.

Staff is reviewing identified improvements. Staff is considering whether or not a fiscal fee analysis will be performed as a part of this project.

Community Recreation Center (CRC) Renovations, PW19-07

Description: The project facilitates the rehabilitation, improvement, and reconfiguration of the Community Recreation Center. This project includes expansion and reconfiguration of teen center; conversion of office space to accommodate a dedicated police substation; renovation of key components of the building including safety features, flooring, roof, and restroom facility access; ADA compliance; renovation and expansion of existing office space and rec rooms including AV upgrades; expanded storage space and upgraded k itchen equipment.

Cost: $10,708,232

Status: The facility was re-opened to the public following completion of Phase 1 in mid -June, 2023. Design for Phase 2 is continuing.

City of Temecula

DEPARTMENT OF PUBLIC WORKS

PROJECT STATUS REPORT
October 22, 2024

INFRASTRUCTURE PROJECTS (Continued)

Fiber Optic Communications Systems - Citywide (System Master Plan), PW 22-03

Description: This project will develop a communications masterplan that will provide a strategic plan outlining the approach and buildout design of fiber optic cable and conduit throughout the City. The masterplan document will provide a roadmap to connect all existing and future traffic signals, traffic monitoring devices, surveillance cameras, and City facilities to City-owned fiber communication lines. The primary objective of the project is to upgrade the City’s current fiber optic communication system to accommodate its future requirements.

Cost: $120,150

Status: The project has just commenced, and the consultant is working on an existing systems assessment.

Documents are being developed.

Fire Station 73 Gym/Garage, PW19-13

Description: Project consists of adding a second garage in the rear of the property to park the squad and Urban Search and Rescue (USR) vehicle, along with a gym and storage rooms. The construction is anticipated to be completed in the Fiscal Year 2025/26.

Cost: $4,235,257

Status: Architect has prepared a schematic design and exterior rendering, which was reviewed by the Fire Department. The project geotechnical report is complete. The site needs considerable improvements to prepare for the proposed buildings.

Fire Station 84 Renovation, PW19-14

Description: This project includes the design, construction, and renovation to Fire Station 84. The renovations include adding a Wellness Room, expanding the Storage Room, and upgrading the Training Room. Also, the upgrades include electrical, windows, flooring, paint, tile, HVAC, cabinets, plumbing fixtures, garage bay doors and any necessary improvements needed to conform to ADA accessibility access.

Cost: $2,725,074

Status: Preparing a phasing plan that will allow the Fire personnel to maintain their occupancy of the building during construction. Plans and specifications were revised. Anticipate re-bidding the construction contract in November 2024.

City of Temecula

DEPARTMENT OF PUBLIC WORKS

PROJECT STATUS REPORT
October 22, 2024

INFRASTRUCTURE PROJECTS (Continued)

Interstate 15 / State Route 79 South Interchange Enhanced Landscaping, PW17-19

Description: Landscape beautification of the Interstate 15 corridor between French Valley Parkway and Temecula Parkway, including each interchange, in association with Visit Temecula Valley and the Pechanga Tribe.

This project includes the design and construction of enhanced landscaping, hardscape, and irrigation between the freeway and ramps on the west side of the Interstate 15 / State Route 79S (Temecula Parkway) interchange.

Cost: $3,630,295

Status: Design and environmental studies August 2019 – August 2024. The project is currently being advertised for construction and will be recommended for award at the December 2024 City Council Meeting.

Margarita Recreation Center, PW17-21

Description: Demolition and Reconstruction of New Margarita Recreation Center Building and Pool

Cost: $12,601,508

Status: The Design-Build Contract was awarded at the March 9, 2021, City Council Meeting to De La Secura Builders, Inc., for a Guaranteed Maximum Price of $8,680,459.00. Major demolition activities commenced mid-March 2022. City groundbreaking occurred on March 31, 2022. Permanent power installed in July of 2023 and gas installed in October of 2023. Ribbon cutting was held on December 14, 2023. Building occupancy was approved in January 2024 and the building is fully operational now. Punchlist, warranty, and final closeout are the only remaining activities.

Santa Gertrudis Creek Phase II, Margarita Road Under-crossing, PW19-04

Description: Construction of the under-crossing in Santa Gertrudis Creek at Margarita Road to connect the pedestrian/bicycle trail.

Cost: $5,600,123

Status: Project was awarded on May 14, 2024. Construction work started on July 29, 2024, and it will run through January 2025.

City of Temecula

DEPARTMENT OF PUBLIC WORKS

PROJECT STATUS REPORT
October 22, 2024

INFRASTRUCTURE PROJECTS (Continued)

Sidewalks – Citywide (Ynez Road, Rancho Highland Drive to Tierra Vista Road), PW17-28

Description: New sidewalks on the west side of Ynez Road from Rancho Highland Drive to Tierra Vista Road.

Cost: $197,000

Status: Construction bids were opened on August 13, 2024. The construction contract was awarded at the September 10, 2024, City Council Meeting. Construction start anticipated on October 7, 2024 and will require approximately 45 working days.

Sidewalks – Citywide (Pauba Road, Elinda Road to Showalter Road), PW 19-20

Description: New sidewalks and street widening on the South side of Pauba Road from Elinda Road to Showalter Road.

Cost: $957,124.

Status: Project scope now includes modified street striping. Project plans have been updated to include striping and are currently under City review. Project set to go out to bid in January 2025.

Sixth Street Improvements, PW22-16 [Formerly, “Sidewalks - Old Town Improvements - South Side of Sixth Street (Old Town Front Street to Mercedes Street)”]

Description: This project involves adding and improving sidewalk s on the south side of Sixth Street in Old Town from Old Town Front Street to Mercedes Street. The improvements include adding sidewalks, concrete ramp bulb outs, rolled curb and gutter, streetlights, and trees in accordance with the Old Town Specific Plan.

Cost: $972,326

Status: The project was awarded for construction at the August 13, 2024, City Council Meeting. Construction started on September 3, 2024, and will run through February. Right of Entry Agreements with the remaining property owners are being finalized.

City of Temecula

DEPARTMENT OF PUBLIC WORKS

PROJECT STATUS REPORT
October 22, 2024

INFRASTRUCTURE PROJECTS (Continued)

Southside Parking Lot Reconfiguration, PW15-07

Description: This project includes rehabilitation and reconstruction of the existing parking lot. Work includes removal, rehabilitation, and/or replacement of pavement, restriping the parking to the temporary and final conditions, modification of the existing lighting system, construction curbs and islands, installation of bo llards, installation of wheel stops, construction of water quality treatment features, and planting of trees and shrubs.

Cost: $1,250,750

Status: Project is under construction. Completion is anticipated in January 2025 .

City of Temecula

DEPARTMENT OF PUBLIC WORKS

PROJECT STATUS REPORT
October 22, 2024

PARKS AND RECREATION PROJECTS

Community Recreation Center Splash Pad & Shade Structures, PW21 -07

Description: This project provides for the conversion of the CRC’s wading pool into a splash pad, and the addition of shade structures in the area.

Cost: $2,502,147

Status: Construction began on March 11, 2024, with estimated completion in October 2024.

Dog Park Renovation, PW21-14
Description: Design and construction of a dog park including a small dog pen and large dog pen at Michael “Mike” Naggar Community Park.

Cost: $1,155,000

Status: Project is complete. Ribbon cutting was held on July 30, 2024. Notice of completion has been filed with the county. The City has been reimbursed by both grant funding sources.

Murrieta Creek Improvements – Trail Lights, PW21-13

Description: This portion of the project involves installing 27 solar lights along the Murrieta Creek trail on the east side of the creek from Rancho California Road to First Street.

Cost: $200,000

Status: Riverside County Flood Control permit submitted as of January 4, 2023. A US Army Corps of Engineers (USACE) 408 permit is required, and an application has already been submitted. The USACE completed their review of the 408 submittal on July 18, 2024, and is preparing the permit package for review and signature.

Long Canyon Creek Park Restrooms, PW23-18

Description: This project provides for the design and construction of a new restroom facility at Long Canyon Creek Park that meets current ADA accessibility compliance standards.

Cost: $1,307,930

Status: This project is currently in design.

City of Temecula

DEPARTMENT OF PUBLIC WORKS

PROJECT STATUS REPORT
October 22, 2024

PARKS AND RECREATION PROJECTS (Continued)

Park Restroom Renovations, Expansion and Americans with Disabilities Act (ADA), PW17 -06

Description: Renovation of Ronald Reagan Sports Park North/South Ball Field Restroom Building (new roof, cabinets, fixtures, and other building improvements).

Cost: $1,127,800

Status: Construction bids were opened September 5, 2024, for the Ronald Reagan Sports Park North/South Ball Field Restroom building project. This portion is to upgrade the concession and storage rooms. Project is scheduled to be awarded at the October 8, 2024, City Council Meeting and c onstruction is anticipated to start at the end of October 2024.

Pickleball Courts, PW21-03

Description: Design and construct 17 dedicated pickleball courts at Ronald Reagan Sports Park.

Cost: $3,736,878

Status: Project is under construction and expected to be completed in early 2025.

Ronald Reagan Sports Park Hockey Rink, PW22-06

Description: This project will include the renovation of the existing hockey rink to install new flooring material, arena style roof structure, bleachers, and various ADA compliance improvements.

Cost: $3,620,406

Status: Design ongoing. Construction is scheduled to start in January 2025.

Ronald Reagan Sports Park Skate Park, PW22 -07

Description: Remove and replace the existing skate park and install state-of-the-art skate plaza elements.

Cost: $4,160,000

Status: Project is in the design stage. Final esign began in February 2024 and construction is anticipated to begin in winter 2025.

City of Temecula

DEPARTMENT OF PUBLIC WORKS

PROJECT STATUS REPORT
October 22, 2024

LAND DEVELOPMENT OVERSIGHT PROJECTS

American Tire Depot

Description: A 7,303 square foot building to be used for tire retail and repair, as well as minor auto repair services, located at the southwest corner of Ynez Road and DLR Drive.

Status: Parking lot has been paved. Wet utility tie-in construction has commenced.

Arrive @ Rancho Highlands

Description: A 270-unit multi-family community built on 12.32 acres that includes 55 affordable units. The project is located adjacent to the Temecula Duck Pond approximately 775 feet southeast of Rancho California Road on the north side of Ynez Road.

Status: Grading and onsite storm drain permits were issued in October 2021. Grading and onsite storm drain construction has commenced. Overflow parking lot has been paved.

Heirloom Farms

Description: A Development Plan for a 321-unit single family residential community built on 27.86 acres consisting of detached homes and attached townhomes located on the southwest corner of Date Street and Ynez Road.

Includes the installation of a new Traffic Signal at the intersection of Ynez Rod and Waverly Lane/Temecula Center Drive.

Status: Rough grading permit has been issued in July 2021, the offsite and private onsite street and storm drain improvements permits were issued in October 2021 and the traffic signal permit was issued in September 2021. Precise grading is approved and in progress. Street Improvements in progress.

Las Haciendas Apartments

Description: A Development Plan to construct a 77-unit affordable housing project located at 28715 Las Haciendas Street in Uptown Temecula.

Status: Precise grading permit was issued in December 2021. Grading has commenced in January 2022 and is ongoing.

City of Temecula

DEPARTMENT OF PUBLIC WORKS

PROJECT STATUS REPORT
October 22, 2024

LAND DEVELOPMENT OVERSIGHT PROJECTS (Continued)

Mountain View

Description: Thirteen industrial buildings on Avenida Alvarado

Status: Thirteen precise grading permits have been issued and construction has commenced. Improvements on Avenida Alvarado, along with street light installations is in process. Onsite storm drain installation has commenced.

Solana Assisted Living

Description: A 90,000 square foot, two-story, Senior Assisted Living Facility located on the southeast corner of the Margarita Road and Solana Way.

Status: A rough grading permit was issued in January 2022. Grading began on February 7, 2022. Street improvements and precise grading plans are near approval.

Sommers Bend

Description: Land Development has provided oversight of the following submittals for plan check and inspections: final maps, Community Sports Park, and recreation lots, precise grading; street and storm drain improvements; traffic signals; street lighting; and signing & striping.

Status: The mass grading permit was issued in September 2018. Sommers Bend has been paved with streetlights installed. The community sports park, Ranch at Sommers Bend, construction is complete and has been accepted at the February 8, 2022, Council Meeting. The Sommers Bend recreation center construction is complete. Installation of streets, storm drains and streetlights on east end of project is in process. Grading has been completed in the Density Core, currently installing sewer. Installation of Santa Gertrudis Creek Channel improvements northwest end of project is in process.

REQUESTS TO SPEAK

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Public Comment: Non-Agenda Item: Agenda Item:

Item Description or Item No. ex-8 e-v•_
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Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record-J 6' 1,,
Name: , 1� .2 L. 2 �-t S 1� Phone Number: ( Address:

Email address: .& �,.� If you are representing an organization or group, please give the name:

Please note that all information presented at a City Council meeting becomes public record.

All information provided is optional.

REQUEST TO SPEAK

CITY OF TEMECULA
111'‘!-111989 J
Date: b /ZZ
Public Comment: Non-Agenda Item: Agenda Item:

Item Description or Item No.

Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record.

Name: 1 11 L )5 6)\-A4--1 \nr\a, S Phone Number:

Address:

Email address:

If you are representing an organization or group, please give the name:

Please note that all information presented at a City Council meeting becomes public record.

All information provided is optional.

.0 i"",„, REQUEST TO SPEAK
� e; CITY OF TEMECULA
1989it
- //II(
Date: l0 if/
Public Comment Non Agenda Item: V ' Agenda Item:

Item Description or Item No.

Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. /'1���/� -}'
Name: 1 CUJ ALV A'V v ` Phone Number.

Address:

Email address:

If you are representing an organization or group, please give the name:

Please note that all information presented at a City Council meeting becomes public record.

All information provided is optional.

°F TF"F�• REQUEST TO SPEAK
' �,��� CITY OF TEMECULA
1989
Date: Occr
Public Comment: Non-Agenda Item: Agenda Item:

Item Description or Item No. ON_
Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record.
cc
Name Phone Number:

Address:

Email address:

If you are representing an organization or group, please give the name:

Please note that all information presented at a City Council meeting becomes public record.

All information provided is optional.

aninsming
`1 REQUEST TO SPEAK
'�ems,; CITY OF TEMECULA
i4x9 / / / C(
Date:

Public Comment: Non-Agenda Item.4d Agenda Item:

Item Description or Item No.

Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the re r . /

Address:

Email address:

If you are representing an organization or group, please give the name:

Please note that all information presented at a City Council meeting becomes public record.

All information provided is optional.

'F"F�. REQUEST TO SPEAK
4- -. ' CITY OF TEMECULA
1989 se
Date: /l/l /-,2a_?L f
Public Comment: Non-Agenda Item: q' I Agenda Item:

Item Description or Item No. H-0,Ae. I e5 S x me()Cis Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. �
,
Address , t-eWleC(,k (a / ( 6g..5`[a' Email address: .

If you are representin an organization or group, please give the name:

D14, 1e S Oai SS0A G-CoLx ii
Please note that all information presented at a City Council meeting becomes public record.

All information provided is optional.

REQUEST TO SPEAK
At .1 CITY OF TEMECULA
it
ivav /O/Z 2 j2`71
°,, Date: /
Public Comment: Non-Agenda Item: VI Agenda Item.

Item Description or Item No. �L�t<-lam ('��� C�Lc u cr 1 r C rTy s�a 1'CCt uC��� �cf1"L� �� �1,4L Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record.

Name: r-'Q'k4 1-e /euY t e t'1 Phone Number Address:

Email address:

If you are representing an organization or group, please give the name:

Please note that all information presented at a City Council meeting becomes public record.

All information provided is optional.

i/, REQUEST TO SPEAK
,. < _y �',I CITY OF TEMECULA
wi, low.
l,K9, -
Date: ig Z /21-
Public Comment: Non-Agenda Item:XAgenda Item: Future Agenda Item:

Item Description or Item No. 0 S 1) pv h l t C c-j .l irt..6,1Z ...4:.

Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record.

Name: i 4,Got 80 u bsvt vice( lj Phone Number:

Address:

Email address:

If you are representing an organization or group, please give the name:

Please note that all information presented at a City Council meeting becomes public record.

All information provided is optional.