Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
s
Hard Copy
201-10
Emergency Operations Plan (EOP)
EM
Emergency plan
Until Superseded
GC
rive
US
Hard Copy
201-11
Grant Files
EM
2 CFR 200
State and Emergency Management grants
10 yrs
EM Drive
GC 8550
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
202
ORGANIZATION PLANNING FILES
322
US
HR Drive
202-01
Workforce Planning
HR
Organization charts, lists, reports, etc.
Until Superseded
GC 34090
203
CITY PLANNING FILES
P
Hard Copy
GC 34090 AD;
EnerGov
Project files, applications, notices, correspondence
203-01
Tentative Map Files/Tentative Tract Maps/SB9
CD, PW
H & S 19850;
PW Drive
related to project, exhibits, environmental
Permanent
documents, etc.
GC 4003;
X Drive
GC 4004
Laserfiche
P
Hard Copy
GC 34090 AD;
EnerGov
Project files, applications, notices, correspondence
203-02
Tentative Parcel Map Files
CD, PW
H & S 19850;
PW Drive
related to project, exhibits, environmental
Permanent
documents, etc.
GC 4003;
X Drive
GC 4004
Laserfiche
P
EnerGov
GC 34090 AD;
X Drive
Project files, applications, notices, correspondence
203-03
Zone Change Files
CD
H & S 19850;
Laserfiche
related to project, exhibits, environmental
Permanent
documents, etc.
GC 4003;
GC 4004
P
EnerGov
GC 34090 AD;
X Drive
Project files, applications, notices, correspondence
203-04
Variance Files
CD
H & S 19850;
Laserfiche
related to project, exhibits, environmental
Permanent
documents, etc.
GC 4003;
GC 4004
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
C + 2
EnerGov
Project files, applications, notices, correspondence
203-07
Minor Temporary Use Permit
CSD, CD
related to project, exhibits, environmental
2023 and
GC 34090
X Drive
documents, etc. (Refer to Series 203-48 for Master
and Major TUP's)
P
Hard Copy
GC 34090 AD;
EnerGov
Project files, applications, notices, correspondence
203-08
Conditional Use Permit Files
CD
H & S 19850;
X Drive
related to project, exhibits, environmental
Permanent
documents, etc.
GC 4003;
Laserfiche
GC 4004
P
EnerGov
GC 34090 AD;
X Drive
Project files, applications, notices, correspondence
203-10
Modifications (includes minor, major, review)
CD
H & S 19850;
Laserfiche
related to project, exhibits, environmental
Permanent
documents, etc.
GC 4003;
GC 4004
P
EnerGov
Project files, applications, notices, correspondence
203-11
General Plan/Development Code and Amendments
CD, CM
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
Hard Copy
P
Laserfiche
Project files, applications, notices, correspondence
203-12
Lot Line Adjustment
CC, CD,PW
related to project, exhibits, environmental
Permanent
GC 34090 AD
EnerGov
documents, etc.
X Drive
Environmental Initial Study, Environmental Impact
P
EnerGov
Project files, applications, notices, correspondence
203-13
CD
related to project, exhibits, environmental
Permanent
Report and Environmental Assessments
p
GC 34090 AD
X Drive
documents, etc.
P
EnerGov
Project files, applications, notices, correspondence
203-15
Comprehensive Sign Program
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
US + 2
EnerGov
Project files, applications, notices, correspondence
203-16
Temporary Signs
CD
related to project, exhibits, environmental
Until Superseded + 2
GC 34090 AD
X Drive
documents, etc.
P
EnerGov
Project files, applications, notices, correspondence
203-17
Sign Permit
CD
Laserfiche
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
Hard Copy
P
PW Drive
Project files, applications, notices, correspondence
203-19
Parcel Merger
CP �D'
EnerGov
related to project, exhibits, environmental
Permanent
GC 34090 AD
Laserfiche
documents, etc.
X Drive
P
EnerGov
Project files, applications, notices, correspondence
203-20
Home Occupation Permit
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
P
Hard Copy
Project files, applications, notices, correspondence
203-21
Specific Plans/Specific Plan Amendments
CD, CM
EnerGov
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
P
Hard Copy
PW Drive
Project files, applications, notices, correspondence
203-22
Certificate of Compliance
CC, CD,
EnerGov
related to project, exhibits, environmental
Permanent
PW
GC 34090 AD
Laserfiche
documents, etc.
X Drive
P
EnerGov
Project files, applications, notices, correspondence
203-23
Waivers of Final Map
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
Hard Copy
P
PW Drive
Project files, applications, notices, correspondence
203-24
Development Plans
CD, CM,
EnerGov
related to project, exhibits, environmental
Permanent
PW
GC 34090 AD
Laserfiche
documents, etc.
X Drive
P
EnerGov
Covenants & Agreements, Project files,
203-25
Accessory Dwelling Unit, Junior Accessory Dwelling
CC, CD
X Drive
applications, notices, correspondence related to
Permanent
Unit, Second Dwelling Unit
GC 34090 AD
Hard Copy
project, exhibits, environmental documents, etc.
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
P
Hard Copy
Project files, applications, notices, correspondence
203-28
Development Agreements
CD, CM
EnerGov
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
P
Hard Copy
Project files, applications, notices, correspondence
203-31
Landscape Agreements/Bonds/Plans
CD
EnerGov
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
P
Hard Copy
Project files, applications, notices, correspondence
203-32
Appeals
CD
EnerGov
related to project, exhibits, environmental
Permanent
GC 34090
X Drive
documents, etc.
Massage/Tobacco License Supplemental/Non-Store
2 Years
License application supplemental documents,
203-34
Front Retail Cannibus
CD
GC 34090
Hard Copy
passport, drivers licese, etc
2023 and prior
P
EnerGov
Massage/Tobacco License/Application/Non-Store
Application, license certicate in Energov,
203-35
Front Retail Cannibus
CD
GC 34090 AD
X Drive
correspodence
Permanent
P
EnerGov
Project files, applications, notices, correspondence
203-36
Findings of Public Convenience or Necessity
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
P
EnerGov
Project files, applications, notices, correspondence
203-37
Development Impact Fee Reduction
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
P
EnerGov
Project files, applications, notices, correspondence
203-38
Extension of Time
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
P
EnerGov
Project files, applications, notices, correspondence
203-39
Habitat Acquisition Negotiations Strategy (HANS)
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
P
EnerGov
Project files, applications, notices, correspondence
203-40
Minor Exception
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
P
EnerGov
Project files, applications, notices, correspondence
203-41
Model Home Complex
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
P
EnerGov
Project files, applications, notices, correspondence
203-42
Pre -Application Review
CD
I
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
P
EnerGov
Project files, applications, notices, correspondence
203-43
Residential Tract Product Review
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
P
EnerGov
Project files, applications, notices, correspondence
203-44
Vendors License
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
P
EnerGov
Project files, applications, notices, correspondence
203-45
Wireless Antenna Facility
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
P
EnerGov
Noticing documents, project correspondence,
203-46
Long Range Planning Projects
CD
invoices, receipts, exhibits, EIR documents,
Permanent
GC 34090 AD
X Drive
required forms
P
EnerGov
Project files, applications, notices, correspondence
203-47
Certificate of Historical Appropriateness
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
Master/ Major Temporary Use Permits and Special
P
EnerGov
Project Iles, applications, notices, correspondence
203-48
Events
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
P
EnerGov
Project files, applications, notices, correspondence
203-49
Special Studies
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
X Drive
documents, etc.
Hard Copy
203-50
Zoning Letter
CD
GC 34090
EnerGov
Zoning letters and relevant information
Permanent
Planning Drive
INFORMATION TECHNOLOGY COMPUTER
204
APPLICATIONS, AUDIO/VIDEO & DIRECTORIES
P
P Drive
204-06
Public Meeting Media
CC, ITSS
GC 34090.7
Audio, visual recordings
Permanent
AD
Meeting Audio Recordings (Boards & Commissions,
C + 2
P Drive
204-07
Directors Hearing, etc.)
ITSS
Audio recordings
2023 and prior
GC 34090
Security Video Recordings (Routine Video Recording,
1 Year
Video
204-08
ITSS
Management
Regular and ongoing operations
2023 and prior
including street intersections)
GC 34090.6
System
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
2 Years
Video
204-09
Video used in traffic studies
ITSS
GC 34090
Management
Traffic and road condition surveys
2023 and pri
System
2023 and prior unless part
Public Record Emails -
of ongoing project, within
204-10
Electronic Mail
ITSS
3 Years
Outlook
Retain land use and PW project emails until the
CEQA statute of limitations
GC 34090
project is approved and the CEQA statute of
limitations period expires without litigation.
or subject to other statutory
protection
204-11
Proximity Card Log/List
ITSS
Access Control
Tracking Log
Permanent
GC 34090 AD
204-12
Help Desk Tickets
ITSS
C + 3
IT Ticket
Employee service requests
2022 and prior
GC 34090
System
205
BUDGET FILES
C + 2
Hard CopyAnnual
205-01
Budget Working Paper Files
FIN
Operating Budget back up documents
2023 and prior
GC 34090
Finance Drive
C + 2
Hard Copy
205-02
Proposed Budget
FIN
Questica
Annual Operating Budget (City Council
2023 and prior
p
GC 34090
Workshop/Report)
Finance Drive
Final Adopted City Budget &
P
Hard Copy
205-03
FIN
GC 34090 AD,
Laserfiche
Adopted -Final Annual Operating Budget
Permanent
Mid -year Budget
40802 and
Questica
documents and Midyear Budget documents
53901
Finance Drive
4 AA
Hard Copy
205-04
Budget Adjustments
FIN
Tyler Eden/Munis
Journals, budget adjustment requests
FY 20/21 and prior
GC 34090
Finance Drive
P
Hard Copy
205-09
Capital Improvement Program Budget
FIN
Questica
Adopted -Annual Capital Improvement Program
Permanent
GC 34090 AD
Budget
Finance Drive
C + 2
Finance Drive
State of California yearly budget information with
205-13
State Budget Information
FIN
2021 and prior
GC 34090
population
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
206
REPORTING FILES
P
Hard Copy
Comprehensive Annual Financial Reports
206-02
(CAFR/Annual Financial Statements)
FIN
GC 34090 AD
Tyler Eden s
Final CAFR
Permanent
Drive
Finance Drive
206-04
State Controller's Report
FIN
P
Hard Copy
Final State Controllers Report submitted to State of
Permanent
GC 34090 AD
Finance Drive
California
P
Hard Copy
Final Street Report submitted to the State of
206-05
Street Report
FIN
California
Permanent
GC 34090 AD
Finance Drive
206-06
Statement of Indebtedness (RDA)
FIN
P
Hard Copy
Final RDA Financial Statements (SOI) submitted to
Permanent
GC 34090 AD
Finance Drive
the State of California
207
COST ANALYSIS STUDIES
207-01
Cost Analysis Studies Files
FIN
Final Fee Studies (City Council Report)
Permanent
GC 34090 AD
F nardce DrCop ve
REDEVELOPMENT (RDA) & SUCCESSOR AGENCY
208
THE REDEVELOPMENT AGENCY (SARDA)
P
Hard Copy
Project files, applications, notices, correspondence
208-01
Redevelopment Plan
CD
RDA Drive
related to project, exhibits, environmental
Permanent
GC 34090 AD
documents, etc.
P
Hard Copy
Project files, applications, notices, correspondence
208-02
Redevelopment Projects
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
RDA Drive
documents, etc.
P
Hard Copy
Project files, applications, notices, correspondence
208-03
Redevelopment Programs
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
RDA Drive
documents, etc.
P
Hard Copy
Project files, applications, notices, correspondence
208-04
Housing Programs
Idocuments,
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
RDA Drive
etc.
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
RECORD CATEGORY
OFFICE OF
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
RETENTION &
FILE
RECORD
APPROVED
NUMBER
&
LOCATION
DESTRUCTION DATES
OF RECORDS
LEGAL
(Updated each January)
CITATION
C + 2
Hard Copy
208-05
Affordable Housing Compliance
CD
RDA Drive
Operating Budget, Unit Status Report, Statement of
Permanent
GC 34090
Compliance
Monthly Income
Software
US
Hard Copy
Project files, applications, notices, correspondence
208-06
Owner Participation Rules
CD
related to project, exhibits, environmental
Until Superseded
GC 34090
RDA Drive
documents, etc.
US
Hard Copy
Project files, applications, notices, correspondence
208-07
Relocation Assistance, Rules & Guidelines
CD
related to project, exhibits, environmental
Until Superseded
GC 34090
RDA Drive
documents, etc.
P
Hard Copy
Project files, applications, notices, correspondence
208-08
Special Studies - RDA/SARDA
CD
related to project, exhibits, environmental
Permanent
GC 34090 AD
RDA Drive
documents, etc.
209
FUNDING PROGRAMS
T + 4
Hard CopyApplications,
209-01
Community Services Funding Program
CM
supporting documents
2021 and prior if terminated
GC 34090
Hard Drive
3 Office + 5
Hard Copy
Project files, contracts, proposals, statements,
209-02
CDBG Public Service Admin Files
CD, CM
GC 34090;
Planning Drive
reports, environmental review, grant documents,
2018 and prior
applications, inventory, plans, regulations (see also
409-18)
P
Hard Copy
Electronic — Includes Consolidate Plan, Annual
Action Plans, Analysis of Impediments,
209-03
CDBG Planning Documents
CD
Assessment of Fair Housing, Consolidated Action
Permanent
GC 34090 AD
Planning Drive
and Performance Evaluation Report (CAPER),
Amendments (i.e. notices, actual substantial
amendments, agreements, etc.)
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
2 + 3
Hard Copy
Project files, contracts, proposals, statements,
209-04
CDBG Funding Applications
CD
reports, environmental review, grant documents,
2020 and prior
GC 34090
Planning Drive
selected applications, inventory, plans, regulations
US
Hard Copy
209-05
CDBG Policy Manuals
CD
Procedures and policies
Until Superseded
GC 34090
Planning Drive
300
MANAGEMENT FILES
301
DEPARTMENTAL MANAGEMENT FILES
US
Hard CopyAgendas,
301-02
Conference and Meetings
ALL
outlines, lists, notes, etc.
Until Superseded
GC 34090
Hard Drive
US
Hard CopyProcedures
301-03
Departmental Procedures
ALL
Until Superseded
GC 34090
Hard Drive
US
301-04
Signature Authority & Notices of Appointment
CC
GG 34090
Hard Copy
Delegation of signature authority
Until Superseded
302
REPORTS MANAGEMENT FILES
303
FORMS MANAGEMENT FILES
US
Hard Drive
303-01
Forms (Masters)
ALL
Shell forms
Until Superseded
GC 34090
Laserfiche
304
RECORDS MANAGEMENT FILES
US
Hard Drive
304-01
Filing Systems & Procedures (Includes TUFFS)
CC
Lists
Until Superseded
GC 34090
P
CC Drive
304-02
Department Inventories and Worksheets
CC
Yearly inventory sheets, worksheets
Permanent
GC 34090 AD
Hard copy
Records Destruction Authorization Files and
P
Hard Drive
304-03
Certificates
CC
Certificates of Destruction
Permanent
GC 34090 AD
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
P
Hard CopyListings
304-06
Department Transfer Lists
CC
of documents transferred to Records
Permanent
GC 34090 AD
Laserfiche
P
CC Drive
304-07
Retention Schedules
CC
Retention schedule (City Council Report)
Permanent
GC 34090 AD
305
RISK MANAGEMENT
P
305-01
Insurance Policies
ALL
Laserfiche
City Owned Policies
Permanent
GC 34090 AD
RM Drive
3 AS
Hard Copy
2022 and prior years after
305-02
Claims Filed by the City
HR
Refer to Series 704-13 for Claims Against the City
GC 34090
RM Drive
settled
CL + 7
Hard CopyAccident/Incident
305-03
Accident Reports — City Assets
HR
Reports
2018 and prior closed
GC 34090
RM Drive
Risk Management Reports — Loss Analysis, Safety,
CL + 7
RM Drive
305-04
HR
Accident/Incident Reports
2018 and prior closed
etc.
GC 34090
AS + 3
RM Drive
305-05
Self -Insured Documentation
HR
Insurance Policies; Certificate of Consent
2022 and prior after settled
GC 34090
CL + 3
RM Drive
305-06
Incident Reports (Non -employee)
HR
Accident/Incident Reports
2022 and prior closed
GC 34090
training records, including training dates, contents
C +1
or a summery of training session, names and
305-07
Violent Incident Training Logs
HR
Labor Code
RM Drive
qualifications of persons conducting the training,
2025
640139
and names and job titles of all persons attending
the training sessions
C + 5
Workplace violence harzard identification,
305-08
Work Place Violance Incidents
HR
RM Drive
evaluation, and correction, incidents, logs,
2029
Labor Code
640139
investigations
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
400
ACCOUNTING, PAYROLL & RETIREMENT
401
ACCOUNTING & REVENUE FILES
Also see Section 409
4 AA
Hard Copy
401-03
General Ledger File/AJE/BJE
FIN
GC 34090
Tyler Eden/Munis
Journal and budget adjustments
FY 20/21 and prior
CCP337
Finance Drive
4 AA
Hard Copy
401-06
Accounts Payable
FIN
Tyler Eden/Munis
Vendor invoices with check copies, draw files
FY 20/21 and prior
GC 34090
Finance Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
4 AA
Hard Copy
401-07
Accounts Receivable
FIN
Finance Drive
Billing invoices with backup documents
FY 20/21 and prior
GC 34090
Tyler Eden/Munis
4 AA
Hard Copy
401-10
Demands & Warrants (checks)
FIN
Tyler Eden/Munis
Copies of A/P checks
FY 20/21 and prior
GC 34090
Finance Drive
4 AA
Laserfiche
401-13
List of Demands
FIN
Check listing issued monthly (City Council Report)
FY 20121 and prior
GC 34090
4 AA
Hard CopyPetty
401-14
Petty Cash Files
FIN
cash receipts with backup documents
FY 20121 and prior
GC 34090
4 AA
Hard CopySales
401-16
Sales Tax (Also see 409-11)
FIN
tax backup documents
FY 20121 and prior
GC 34090
Finance Drive
4 AA
Hard Copy
401-19
Quarterly Financial Statements
FIN
GC 34090 &
Laserfiche
Reports of quarterly financials (City Council Report)
FY 20/21 and prior
CCP 337
Finance Drive
4 AA
Hard CopyState
401-20
State Revenues
FIN
of California revenue information
FY 20/21 and prior
GC 34090
Finance Drive
Hard Copy
4 AA
Questica
401-21
Fiscal Analysis
FIN
Finance Drive
Income, balance, cash flow statements
FY 20/21 and prior
GC 34090
4 AA
Hard Copy
401-25
Vouchers and Voucher Register (Cash Disbursement
FIN
CCP 337
Tyler
Daily cash receipt backup documents
FY 20/21 and prior
Journal)
Cashiering
GC 34090
Finance Drive
4 AA
Hard CopyTracking
401-35
Internal Service Funds
FIN
of services and goods
FY 20/21 and prior
GC 34090
Finance Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
4 AA
Hard Copy
401-37
Asset Management Inventory
FIN
Tyler Eden/Munis
Fixed assets inventory
FY 20/21 and prior
GC 34090
Finance Drive
402
RECEIPTS & BILLING FILES
4 AA
Hard Copy
402-02
Daily Cash Receipts
FIN
Tyler
Daily cash backup documents
FY 20121 and prior
GC 34090
Cashiering
Finance Drive
4 AA
Hard Copy
402-05
Permits and Permit Fees
FIN
EnerGov
Listing of permit fees
FY 20/21 and prior
GC 34090
Finance Drive
Business license applications, changes and
P
Hard Copy
renewals
Permanent in Energov
402-06
Business Licenses
FIN
2014 for records prior to
GC 34090
EnerGov
Energov
Finance Drive
403
CITY BANKING FILES
4 AA
Hard Copy
Copies of Bank Deposits, checks, deposit slips,
403-01
Bank Deposit Files
FIN
direct deposits
FY 20/21 and prior
GC 34090
Finance Drive
4 AA
Hard CopyCopies
403-02
Bank Statements
FIN
of Bank Statements
FY 20/21 and prior
GC 34090
Finance Drive
4 AA
Hard CopyCopies
403-03
Check Stubs, Cancelled/Voided Checks
FIN
of A/P checks and voids
FY 20/21 and prior
GC 34090
Finance Drive
3 AT
Hard Copy
2023 and prior after
403-05
Banking Service Files
FIN
Bank fees file
GC 34090
termination
4 AA
Finance Drive
403-06
Bank Reconciliation
FIN
Monthly bank reconciliation documents
FY 20/21 and prior
GC 34090
4 AA
Hard CopyA/P
403-08
A/P Checks (Numerical Listing)
FIN
checks
FY 20/21 and prior
GC 34090
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
404
PAYROLL FILES
C + 4
Hard Copy
404-01
IRS Forms (W2's, W-4's, EDD, 941, 1099, etc.)
FIN
GC 34090
Finance Drive
Copies of W-2, W-4, payroll reports, 941 reports
2021 and prior
sent to IRS
CFR 1627.3
C + 4
Hard Copy
404-02
Payroll Deductions/Benefit Reports
FIN
GC 34090
Tyler Eden/Munis
Payroll reports
2021 and prior
P29 CFR
1627.3
4 AA
Tyler Eden/Munis
404-03
Payroll System Reports
FIN
Payroll reports
FY 20/21 and prior
GC 34090
4 AA
Tyler Eden/Munis
404-04
Time Sheets
FIN
Payroll timesheets, Time Off Requests
FY 20121 and prior
GC 34090
4 AA
Hard Copy
404-06
Vacation & Sick Leave
FIN
Finance Drive
Payroll leave report
FY 20/21 and prior
GC 34090
Tyler Eden/Munis
4 AA
Tyler Eden/Munis
404-09
Unemployment Compensation Files
FIN
Payroll unemployment forms
FY 20/21 and prior
GC 34090
P
Tyler Eden/Munis
404-14
PERS — Payroll Deduction Reports
FIN
Payroll pension reports sent to CalPers
Permanent
29 CFR 1627.3
4 AA
Tyler Eden/Munis
404-16
Workers Compensation
FIN
Workers Compensation yearly audit files
FY 20/21 and prior
GC 34090
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
405
BOND FILES
M + 10
Hard Copy
Certificates of participation, distribution lists,
405-01
Bond Issue Maintenance Files
CC, PW
53921 &
M + 10
agreements, amendments, maps
CCP 337.5
P
Hard Copy
405-09
Bonds, Development and Performance
CC, PW
53921 &
Bonds, correspondence, tracking lists
Permanent
CCP 337.5
M + 10
Hard Copy
405-16
Bonds Other
CC
53921 &
Bonds, correspondence, tracking lists
M + 10
CCP337.5
406
AUDIT FILES
P
Hard CopyCity
406-07
City Annual Audit
FIN
Annual Financial Reports Audited
Permanent
GC 34090 AD
Finance Drive
P
Hard CopyCity
406-08
Single Audit
FIN
Annual Financial Reports Audited
Permanent
GC 34090 AD
Finance Drive
P
Hard CopyRDA
406-09
Redevelopment Agency Audit
FIN
Annual Financial Report Audited
Permanent
GC 34090 AD
Finance Drive
Riverside County Transportation Commission/Measure
P
Finance Drive
406-10
FIN
Measure A Annual Audit
Permanent
A Audit
GC 34090 AD
P
Finance Drive
406-11
Other Audits
FIN
Annual Financial Reports Audited
Permanent
GC 34090 AD
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
407
RETIREMENT FILES
4AA
Hard Copy
407-01
Individual Vested Interest Records
FIN
Laserfiche
City investment portfolio records
FY 20/21 and prior
GC 34090
Sempro
Finance Drive
P
Hard Copy457
407-02
Deferred Compensation Plans
HR
Plan Documents
Permanent
GC 34090
HR Drive
P
Hard CopyRetirement
407-04
Retirement Correspondence and Information (PERS)
HR
contract, amendments
Permanent
GC 34090 AD
HR Drive
408
INVESTMENTS FILES
FY Puchase +
Hard Copy
408-04
Investments
FIN
6 Investments, CD deposit information, bonds
FY 17/18 and Prior
GC 34090 AD
4AA
Hard Copy
408-06
Monthly Treasurer's Report
FIN
Laserfiche
City monthly bank reconciliation
FY 20/21 and prior
GC 34090
Sempro
Finance Drive
4AA
Hard CopyInvestment
408-07
Administration
FIN
administration
FY 20/21 and prior
GC 34090
Sempro
4 AA
Hard Copy
State of California Local Agency Investment Fund
408-10
(LAIF)
FIN
Sempro
Investment information
FY 20/21 and prior
GC 34090
Finance Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
409
REVENUE & TAXATION (Also refer to Section 401)
4 AA
Hard Copy
409-01
Administration
FIN
Finance Drive
City revenue administration
FY 20/21 and prior
GC 34090
Tyler Eden/Munis
Tyler Cashiering
P
Hard Copy
409-04
User Fee Studies
FIN
Finance Drive
Permanent
GC 34090 AD
Tyler Eden/Munis
Tyler Cashiering
City User Fee studies
P
Hard Copy
409-05
Development Impact Fees (DIF)
FIN
Finance Drive
City Impact Fee studies
Permanent
GC 34090 AD
Tyler Eden/Munis
Tyler Cashiering
4 AA
Hard Copy
409-06
Franchise Fees
FIN
Finance Drive
City Franchise Fees information
FY 20/21 and prior
GC 34090
Tyler Eden/Munis
Tyler Cashiering
P
Hard CopyCity
409-07
Fee Schedules
FIN
Fees Schedule
Permanent
GC 34090 AD
Finance Drive
4 AA
Hard Copy
409-10
Property Tax
FIN
Tyler Eden/Munis
City property tax information
FY 20/21 and prior
GC 34090
Tyler Cashiering
Finance Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
P
Hard CopyCity
409-11
Sales Tax (Also refer to series 401-16)
FIN
sales tax information, HDL Reports
Permanent
GC 34090 AD
Finance Drive
4 AA
Hard Copy
409-12
Transient Occupancy Tax (TOT)
FIN
Tyler Cashiering
City TOT information
FY 20/21 and prior
GC 34090
Finance Drive
P
Hard Copy
409-15
TCSD Fees
FIN
Tyler Eden/Munis
TCSD Fees
Permanent
GC 34090 AD
Rec 1
Finance Drive
4 AA
Hard Copy
409-16
Documentary Transfer Tax
FIN
Tyler Eden/Munis
City tax information
FY 20/21 and prior
GC 34090
Finance Drive
P
Hard Copy
409-17
Temecula Public Financing Corporation (TPFA)
FIN
Laserfiche
TPFA (City Council Report)
Permanent
GC 34090 AD
Finance Drive
P - Successful
C + 2
Hard Copy
Grants information, applications, project proposals,
Permanent - Successful
409-18
Grants
ALL
Unsuccessful
notification of grant, objectives, reports, exhibits
Unsuccessful - 2023 and
(see also 209-02)
prior
GC 34090 AD
Finance Drive
4 AA
Hard Copy
409-23
Gas Tax
FIN
Tyler Eden/Munis
Gas tax revenues
FY 20/21 and prior
GC 34090
Finance Drive
4 AA
Hard Copy
409-24
Vehicle Impound Fee
FIN
Tyler Eden/Munis
Vehicle fee information
FY 20/21 and prior
GC 34090
Finance Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
P
Hard Copy
409-25
Development Agreement Fees
FIN
Development Agreement
Permanent
GC 34090 AD
Tyler Eden/Munis
Finance Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
P
Hard CopyProp
409-27
Jarvis Prop 218
FIN
218 information
Permanent
GC 34090 AD
4 AA
Hard Copy
409-28
County Revenues, Other
FIN
Tyler Eden/Munis
County revenue information
FY 20/21 and prior
GC 34090
Finance Drive
4 AA
Hard Copy
409-29
State Revenues, Other
FIN
Tyler Eden/Munis
State Revenues information
FY 20/21 and prior
GC 34090
Finance Drive
Data Ticket
4 AC
Tyler Eden/Munis
409-31
Parking Legal Citations
FIN
Finance Drive
Parking citations information
2021 and prior after closed
GC 34090
410
ECONOMIC DEVELOPMENT
P
Hard CopyLoan
410-01
Loans & Incentives
ED
information
Permanent
GC 34090 AD
P
ED Drive
410-02
Studies/Research/Demographics & Census
ED
Claritas reports, QLMP
Permanent
GC 34090 AD
C + 2
ED Drive
Agendas, notices, CALED, ICSC, PIO Lunch,
410-03
Meetings/Seminars/Conferences/ Showcases
ED
GC 34090
Broker's Breakfast, Temecula Trekkers
2023 and prior
Us
ED Drive
410-05
Temecula Businesses
ED
Creative Spaces Project, correspondence
Until Superseded
GC 34090
Us
ED Drive
410-06
Business Development/Projects
ED
Business information
Until Superseded
GC 34090
Us
Hard Copy
Application guidelines, applications, funding charts,
410-07
Sponsorship &Funding Requests
ED
final sponsorship binder
Until Superseded
GC 34090
ED Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
P
CM Drive
Script, event information, audio/visual recordings,
410-08
State of the City Address
CM, ED
GC 34090 AD
Video
photos, PowerPoint Presentation
Permanent
C + 2
CM Drive
410-09
Film Permits
CM, ED
GC 34090
Hard Copy
Film permits received from vendor
2023 and prior
PERSONNEL, SALARY & BENEFITS,
CLASSIFICATION, RECRUITMENT, TESTING,
500
TRAINING, MEDICAL, COMPLIANCE, SAFETY,
INCENTIVES & AWARDS
501
PERSONNEL RECORDS
S+50
Pre -employment and new hire documentation,
personnel actions, performance evaluations,
training documents, general employment
501-01
Individual Personnel File
HR
GC 34090,
Hard Copy
correspondence, benefits, confidential information
Separation + 50
12946
HR Drive
(medical information, leave of absence
documentation), grievances, administrative
complaints, investigations
US
Hard CopyPersonnel
501-02
Personnel Policy File
HR
policy
Until Superseded
GC 34090
HR Drive
502
SALARY & BENEFITS
P
HR Drive
502-01
Employee Benefit Plans
HR
Cafeteria Plan documents
Permanent
GC 34090 AD
us
HR Drive
502-02
Salary Studies
HR
Salary Studies
Until Superseded
GC 34090
P
HR Drive
502-04
Salary Schedules
HR
Salary Schedules
Permanent
GC 34090 AD
P
HR Drive
Management Compensation Plan (City Council
502-07
Management Compensation Plan
HR
Report)
p )
Permanent
GC 34090 AD
P
HR Drive
City Council Compensation Plan (City Council
502-08
Council Compensation Plan
HR
Report)
p )
Permanent
GC 34090 AD
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
503
PERSONNEL CLASSIFICATION FILES
P
NeoGov
503-01
Classification Specifications
HR
Class Specifications
Permanent
GC 34090 AD
HR Drive
us
HR Drive
503-02
Classification Studies
HR
Classification Study results
Until Superseded
GC 34090
505
RECRUITMENT
AC + 3
NeoGov
Job applications, position announcements,
505-01
Recruitment File (including job application)
HR
2023 and prior after closed
GC 34090
interview ratings, eligibility list
,
g g y
507
TRAINING FILES
T + 2
HR Drive
2023 and prior after
507-03
Employee Career Development Training Rosters
HR
Training Participant Rosters
GC 34090
termination
T + 2
NeoGov
2023 and prior after
507-04
Safety Training Rosters
HR
Training Participant Rosters
GC 34090
HR Drive
termination
T + 2
NeoGov
2023 and prior after
507-05
Mandated Training Rosters
HR
Training Participant Rosters
termination
GC 34090
HR Drive
508
WORKERS COMP
AT + 50
Hard Copy
CCR 14311;
HR Drive
Individual Workers' Compensation file (Work Status
508-02
Employee Workers Compensation Claims
HR
15400.2;
Reports, DWC-1 Form and Acknowledgement)
50 Years After Termination
CA LC 110-
139.E
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
509
COMPLIANCE FILES
Hard Copy
P
HR Drive
OSIP Report; Section 111 Reporting, CHP
509-05
Compliance Reports (EED, SCO, OSHA, etc.)
HR, PW
PW Drive
Inspection (DOT), Material Safety Data Sheets
Permanent
(MDS)
GC 34090 AD
510
SAFETY FILES
P
RM Drive
510-01
Safety Committee Meeting/Minutes
HR
Agenda, meeting minutes
Permanent
GC 34090 AD
P
RM Drive
510-02
Accident/Safety Investigation Files (OSHA, etc.)
HR
Accident/Incident Reports
Permanent
GC 34090 AD
P
RM Drive
510-03
Safety Manual
HR
Safety Manuals
Permanent
GC 34090 AD
P
Hard Copy
Individual DOT Driver File (Test results, DMV
510-05
Department of Transportation DOT Program
HR
Permanent
GC 34090 AD
RM Drive
Reports, Pull Program Authorization, Medical Card)
511
INCENTIVE AND SERVICE AWARDS
P
HR Drive
511-01
Employee Recognition
HR
Service award tracking
Permanent
GC 34090 AD
C + 2
HR Drive
511-02
City Sponsored Employee Activities (Team PACE)
HR
Team PACE event plans, meeting minutes
2022 and prior
GC 34090
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
PURCHASING, CONTRACTING, EQUIPMENT AND
600
SERVICE FILES
601
PURCHASING FILES
4 AA
SQL Reports
Tyler Eden/Munis
Purchase orders, purchase order reports, backup
601-01
Purchase Orders
FIN
FY 18/19 and prior
documents
GC 34090
M Drive
Hard Copy
P Successful
Hard Drive
Successful Permanent;
601-03
Bid Files
ALL
Planet Bids
Notice of Inviting Bid (NIB) and unsuccessful bid
Unsuccessful 2020 and
4 Unsuccessful
bonds (CC retains paper)
prior (Successful bid bond
filed with contract)
CCP 337.5
Finance Drive
US
Tyler Eden/Munis
601-04
Authorization to Purchase other than Bid
FIN
Bid authorization
Until Superseded
GC 6254
3 AA
Tyler Eden/Munis
601-05
Department Requisition File
FIN
Requisition file, backup documents
FY 19/20 and prior
GC 34090
US
Finance Drive
601-06
Purchasing Policy and Procedures
FIN
Purchasing policies and procedures
Until Superseded
GC 6254
3 AA
601-08
Vendors Lists
FIN
Listing of vendors
FY 19/20 and prior
GC 34090
Tyler Eden/Munis
3 AA
Finance Drive
601-13
Credit Applications
FIN
Credit application
FY 19/20 and prior
GC 34090
Successful:
Hard Copy
AA +5
Successful: 2019 and prior
601-15
RFQs, RFPs and RFI's
ALL
2 Unsuccessful
Hard Drive
Quotes, proposals, exhibits, correspondence
if closed; Unsuccessful:
2022
Planet Bids
GC 34090
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
602
CONTRACTS & AGREEMENTS
Hard Copy
Contracts , Agreements, Amendments, Contract
P
Finance Drive
Agreements, contracts, amendments and contract
602-00
Change Orders and Leases
CC, PW
change orders
Permanent
GC 34090 AD
Laserfiche
Hard Copy
P
Finance Drive
602-01
Franchises
CC
Agreements, Contracts, Amendments
Permanent
GC 34090 AD
Laserfiche
C + 2
Hard CopyGeneral
602-02
Contracts and Agreements General Correspondence
CC
Correspondence
2022 and prior
GC 34090
Finance Drive
US + 4
Hard Copy
Tyler Eden/Munis
Certificates of Insurance (Departments maintain
602-05
Vendor Certificates of Insurance
ALL
copies for their records)
Until Superseded + 4
GC 34090
Offsite Vendor
603
INVENTORY SUPPLY FILES & FIXED ASSETS
US + 2
Hard Drive
603-01
Master Inventory of Equipment
FIN, ITSS
Listing of inventory
Until Superseded
GC 34090
C + 2
Hard CopyCity
603-02
Fuel Records File (Gasoline, Oil, etc.)
FIN
revenue administration
2022 and prior
GC 34090
L + 4
Hard Copy
City vehicle title records, registrations, sales
603-03
Vehicle Registration Records
CC, FIN
GC 34090
contract and release correspondence
Life/Sale of Vehicle +4
VC 9900
US
Hard CopyVehicle
603-05
Vehicle Maintenance Policy
PW
maintenance policy
Until Superseded
GC 34090
PW Drive
Hard Copy
Life/Sale of Vehicle
603-06
Fleet/Vehicle Maintenance Records
PW
L
All Fleet/Vehicle maintenance records
Permanent - Database info
Lucity
in Lucity
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
CARB reporting (VIN, Make and Model, license
plate number, GVWR, body type, fule and
Hard Copy
5 powertrain type, date of purchase, odomoter,
603-07
Zero Emission Fleet Vehicles
PW, FIN
PW Drive
2029
CCR 2013.3
engine family and engoine model), purchase lease
Tyler Munis
agreements, sales information, transer of liability
forms, out of state registration form, DMV filing
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
604
SALVAGE AND SURPLUS SALES
C + 2 After
Tyler Eden
Disposal
2022 and prior after
604-01
Salvage and Surplus Sales
FIN, PW
Asset surplus
Finance Drive
disposal
GC 34090
PW Drive
605
PUBLICATION AND PRINTING FILES
C + 2
Hard CopyPublication
605-01
Proof of Publication
CC
Approval, Proof of Publication
2022 and prior
GC 34090
EQUIPMENT LOG, SERVICE RECORDS and WORK
606
ORDERS
C + 2 After
606-01
Equipment Instruction, Information and Warranties
ALL
Disposal
Hard Drive
Equipment information pamphlets, books, manuals
2022 and prior after
disposal
disposal
GC 34090
C + 2 After
2022 and prior after
Disposal
Lucity
disposal
606-03
Equipment Service Records & Equipment Maintenance
ALL
Service/Maintenance documentation, logs
Permanent - Database info
GC 34090
in Lucity
C + 2
Hard Copy
2022 and Prior - Hard
606-04
Work Orders and Service Requests
PW
Citizen Requests, Service Order Requests
Copies
Lucity
Permanent - Database info
GC 34090
PW Drive
in Lucity
607
SERVICES CONTRACTED
P
Hard Copy
607-02
Misc. Mechanics Lien & Stop Notices
PW
Laserfiche
Preliminary Notices, Stop Notices
Permanent
GC 34090 AD
PW Drive
700
LEGISLATIVE, ELECTIONS & LEGAL FILES
701
LEGISLATIVE FILES
City Council, Agency, Board, Commission &
P
Hard Copy
Agendas, staff reports, exhibits, departmental
701-02
Committee Agendas
CC
I GC 34090 AD
I Laserfiche
Ireports
Permanent
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
Permanent - Read into
P
Hard Copy
Record
701-03
Request to Speak Forms
CC
Speaker Slips, Emails submitted for the record
Electronic
C + 2 - Not read into the
C + 2
record (Public Comment)
P
Hard Copy
Permanent - Originals may
701-04
City Council Ordinances
CC
Ordinances, exhibits, logs
GC 34090(e)
Laserfiche
not be destroyed
ed
City Council, Agency, Board, Commission &
P
Hard Copy
Permanent - Originals may
701-05
Committee Resolutions
CC
GC 34090(e)
Laserfiche
Resolutions, exhibits, logs
not be destroyed
City Council, Agency, Board, Commission and
P
Hard Copy
Permanent - Originals may
701-10
Committee Minutes
CC
GC 34090(e)
Laserfiche
Minutes
not be destroyed
Selected: T + 4
City Council, Board, Committee, Commission &
Selected: Termination +4
701-11
Agency Reference Papers, Applications, Appointments
CC
Not Selected:
Hard Copy
Applications, correspondence
Not Selected: 2022 and
& Resignations
C + 2
prior
GC 34090
Federal & State Legislative Information &
P
Hard Copy
701-12
Correspondence
CC
GC 34090 AD
Correspondence
Permanent
P
Hard Copy
Replace superseded pages;
701-14
Municipal Code
CC
GC 34090(e)
Municipal Code, updates
Code and Insertion Guides
AD
Website
Permanent
701-15
Signed Meeting Cancellation Notices
CC
Hard Copy
Notices
Permanent
GC 34090 AD
pe
C + 4
Hard CopyNotices
701-16
Public Hearing Notices
CC
2020 and prior
GC 34090
P
Hard CopyCommittee
701-18
City Seal/Logo
CC
documents, seal, correspondence
Permanent
GC 34090 AD
P
Hard Copy
LAFCO documents, county resolution, studies,
701-19
City of Temecula Articles of Incorporation
CC
Permanent
GC 34090 AD
exhibits
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
P
CC Drive
701-22
History of Elected/Appointed Officials
CC
I
List of elected/appointed officials
Permanent
GC 34090 AD
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
702
ELECTION FILES
P
Hard Copy
702-02
Election Historical/Operational Files
CC
Primary/General election correspondence,
Permanent
GC 34090 AD
CC Drive
publications, resolutions, results, etc.
702-04
Miscellaneous Election Ballots
CC
Hard Copy
Proposition 218
Permanent
GC 34090 AD
Successful:
T+4
Hard Copy
Successful:Term + 4
702-06
Nomination Files
CC
Unsuccessful:
Nomination Papers
Unsuccessful: Election +2
E + 2
Elected Mayor, City Council
Campaign Statements
P/E + 5/E+7
Hard Copy
members and suppporting
committees: Permanent
FPPC Form 400 Series & 501
GC 81009 (b)
Laserfiche
Non -Elected (Election + 5) -
702-08
CC
FPPC documents
2019 and prior
Misc.
GC 81009 (c)
Net File
Individuals/Committees (E
+ 7) — 2017 and prior
(Must Retain in Paper Form
for 2 Years)
Campaign Disclosure Log
P
CC Drive
702-09
CC
GC 34090 AD
Log
Permanent
P
Hard Copy
702-10
Annexation, Consolidation & Boundary Files
CC
GC 34090(a)
LAFCO documents, reports, recorded maps, notice
Permanent
of intent, correspondence
AD
C + 8 months
Hard Copy
Petition, correspondence, ballot turn in, ballot title, For petition: 8 months after
702-11
Initiatives, Referendums and Recalls
CC
certification of election if on
C + 2
notice of intent
ballot or after final
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
702-12
Misc. Petitions
CC
GC 34090
Hard Copy
Neighborhood petitions
2021 and prior
5 ATR
Hard Copy
GC 53235.2 -
702-13
AB 1234 Ethics Training & AB 1661 Harassment
CC
Ethics GC
Certificate of Proof, Proof of Participation List
2019 and prior
Prevention Training
12950.1,
53237, 53237.5
HP
GC 12950.1,
703
LEGAL
53237 and
53237.5 - HP
CL + 2
Web QA
PRA Requests, correspondence, documents
703-01
Public Records Act Requests (PRA's)
CC
2022 and prior after closed
GC 34090
produced
Requests for Copies of Building Plans/Structural
CC
CL + 2
Hard Copy
Request, Architect Consent Correspondence,
703-02
Drawings
Web QA
Owner Declaration, Postal Cards, Proof of Receipt
2022 and prior
GC 34090
and B & S Letter via CC Dept.
P
Hard Copy
Permanent - Final
703-03
Litigation Against City
CC, HR
Individual Working Files (Claim, Litigation Notices,
documents transferred to
GC 34090
RM Drive
Depositions, Case Status Reports)
City Clerk and retained with
litigation file
C + 4
Hard CopyNotices
703-06
Bankruptcy Filings/Foreclosure Notices
CC
related to contracts
2020 and prior
GC 34090
Laserfiche
C + 2
Hard Copy
703-08
Subpoenas
CC
Subpoena, correspondence, log
2022 and prior
GC 34090
Web QA Portal
P
Hard Copy
Permanent - Final
703-09
Litigation by City
CC, HR
Individual Working Files (Claim, Litigation Notices,
documents transferred to
GC 34090 AD
RM Drive
Depositions, Case Status Reports)
City Clerk and retained with
litigation file
704
LEGAL AFFAIRS FILES
CL + 5
Hard Copy
704-04
Affidavits Files
CC
Mailings & Postings
2019 and prior
GC 34090
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
P
704-05
Judgment Files
CC
Hard Copy
Legal documents, correspondence
Permanent
GC 34090 AD
Statements of Economic Interest
C + 7
Laserfiche
FPPC documents
2017 and prior
FPPC Form 700
704-07
CC
GC 81009(e)(f)
(Must Retain in Paper Form
(g)
for 2 Years)
GC 87200
P
Hard Copy
704-08
Conflict of Interest Code
CC
Permanent
P
704-09
Wage Garnishment & Levies
FIN
Hard Copy
Payroll employee garnishment information
Permanent
GC 34090 AD
CL + 2
Hard Copy
Citations, complaints, officer comments/notes,
Permanent - Database Info
photos, notices, violation lists/reports,
in Energov
704-10
Code Enforcement Case Files
CE
GC 34090 (d)
B & S Drive
nuisance/vehicle/weed abatement records,
2022 and prior closed for
AD
Energov
warrants, demand for payment, invoices and
non energov records
related records
Hard Copy
P
EnerGov
Code cases, reports, correspondence, invoices,
704-11
Code Enforcement Liens
CC, CE
GC 34090 (a)
Laserfiche
photos, liens, warrants, demand payment letters
Permanent
AD
B & S Drive
resolutions and noticing
Hard Copy
City Attorney Correspondence (General) /Closed
C + 2
Office 365
704-12
Session Materials
ALL
Hard Drives
Correspondence, exhibits, reports
2022 and prior
GC 34090
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
3 AS
Claim, exhibits, general correspondence (Refer to
704-13
Claims Against the City
CC
Hard Copy
305-02 for claims filed by the City)
2021 and prior after settled
GC 34090
P
704-15
Notary Public
GC 34090 (d),
Hard Copy
Notary Bond, Errors & Omissions Policy
Permanent
CC
GG8289
C + 2
Hard Copy
Miscellaneous Petitions/Protests (See 702-12 for
704-19
election petitions)
CC
GC 34090,
Petitions
2022 and prior
50115
C + 7
Hard Copy
704-22
FPPC Form 800 Series
CC
GC 34090, GC
FPPC documents, backupdocuments
and prior -Must retain
Laserfiche
paper
paper form for 2 years
81009
705
ASSESSMENT/SPECIAL DISTRICTS
P
C + 2 Ballots
705-01
Assess ment/Special Districts
CC
GC 34090
Hard Copy
Reports, correspondence, ballots
Permanent
Ballots - C + 2
GC 53753 (e)
(2)
P
Hard Copy
705-05
Temecula Community Services District
FIN
Finance Drive
TCSD Levy
Permanent
GC 34090 AD
Tyler Eden/Munis
P
Hard Copy
705-12
Industrial Development Authority (IDA)
FIN
Finance Drive
IDA Levy
Permanent
GC 34090 AD
Tyler Eden/Munis
ENGINEERING, CONSTRUCTION, BUILDING AND
800
CAPITAL PROJECTS
801
GENERAL ENGINEERING
P
Hard Copy
801-03
Improvement Plans — Storm Drain
PW
Laserfiche
Plans, reports, studies, bonds, agreements,
Permanent
GC 34090 AD
easements, legal descriptions
g p
PW Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
P
Hard Copy
801-04
Improvement Plans — Street All Weather Access
p ( )
PW
PW Drive
Plans, reports, studies, bonds, agreements,
Permanent
GC 34090 AD
easements, legal descriptions
Laserfiche
P
Hard Copy
801-05
Grading Plans
PW
Laserfiche
Plans, reports, studies, bonds, agreements,
Permanent
GC 34090 AD
easements, legal descriptions
PW Drive
802
ENGINEERING AND CONSTRUCTION PERMITS
P
Hard Copy
802-02
Grading Permits
PW
Laserfiche
Plans, reports, studies, bonds, agreements,
Permanent
GC 34090 AD
easements, legal descriptions
PW Drive
P
Hard Copy
802-05
Encroachment Permits
PW
Laserfiche
Plans, reports, studies, bonds, agreements,
permanent
GC 34090 AD
easements, legal descriptions
PW Drive
P
Hard Copy
802-07
Right of Entry
CD, PW
Laserfiche
Document files, court filings, noticing,
Permanent
GC 34090 AD
correspondence
PW Drive
P
Hard Copy
802-08
Flood Plain Development Permits
PW
Plans, reports, studies, bonds, agreements,
Permanent
GC 34090 AD
Laserfiche
easements, legal descriptions
PW Drive
803
MAP FILES
P
Hard Copy
803-01
Final Tract Maps
PW
Laserfiche
Plans, reports, studies, bonds, agreements,
Permanent
GC 34090 AD
easements, legal descriptions
PW Drive
P
Hard Copy
803-02
Final Parcel Maps
PW
Laserfiche
Plans, reports, studies, bonds, agreements,
Permanent
GC 34090 AD
easements, legal descriptions
PW Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
BUILDING PLANS, PERMITS AND
805
SPECIFICATIONS
P
EnerGov
805-01
Sewer Specifications
CD
Procedures and policies
Permanent
GC 34090 AD
Permits Plus
P
EnerGov
805-03
Landscape Specifications
CD, PW
Permits Plus
Procedures and policies
Permanent
GC 34090 AD
Hard Copy
PW Drive
P
Hard Copy
Regional Standard Drawings and Specifications for
Laserfiche
Standard drawings, standard specifications, plans,
805-04
Public Works
PW
GC 34090 AD
PW Drive
reports, studies, calculations
Permanent
Website
P
Hard CopyProcedures
805-06
Building Codes
BS
and policies
Permanent
GC 34090 AD
B & S Drive
P
EnerGov
Building permits, plans, applications, contact
Permanent -For life of
805-07
Building Permits
BS
Laserfiche
information, related permit documents and
database records
structure
GC 34090 AD
Permits Plus
P
EnerGov
Architectural/structural drawings, Title 24's,
Permanent - For life of
805-08
Building Plans
BS
GC 34090 AD
Laserfiche
Structural Calculations, tenant improvement plans
structure
H & S 19850
Hard Copy
806
CAPITAL PROJECTS
P
Hard CopyProject
806-01
5-Year Plan
ALL
files, plans, reports
Permanent
GC 34090 AD
Hard Drive
P
Hard Copy
Project files, documents, plans, specifications,
806-04
Projects in Progress
PW
Permanent
GC 34090 AD
PW Drive
reports, logs
P
Hard Copy
Project files, documents, plans, specifications,
806-05
Completed Projects
p
PW
Laserfiche
reports
Permanent
GC 34090 AD
PW Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
807
INSPECTION FILES
Hard Copy
B & S Drive
P
EnerGov
807-01
Inspectors Daily Reports
CD, PW
Permits Plus
Inspection reports
Permanent
Laserfiche
GC 34090 AD
PW Drive
P
EnerGov
807-02
Billboard and Sign Files
CD
Permits Plus
Building permits, plans, applications, contact
Permanent
GC 34090 AD
Hard Copy
information, related permit documents
B & S Drive
P
EnerGov
807-03
Deputy Inspectors/City Fee Required
CD
Permits Plus
Contact information, fee information, reports
Permanent
GC 34090 AD
Hard Copy
B & S Drive
900
LABOR RELATIONS FILES
P
HR Drive
901-00
Labor Relations
HR
Employee relations documentation
Permanent
GC 34090 AD
P
HR Drive
901-01
Meet and Confer
HR
Negotiation, resolution documentation
Permanent
GC 34090 AD
Memorandum of Understanding, Management
P
HR Drive
901-02
HR
Employee MOU, Management Compensation Plan
Permanent
Compensation Plan
GC 34090 AD
P
HR Drive
901-05
Bargaining Unit Organization Files
HR
Bargaining Unit documentation
Permanent
GC 34090 AD
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
RIGHT-OF-WAY, BOUNDARY AND PROPERTY
1000
FILES
1001
RIGHT-OF-WAY FILES
P
Hard CopyDeeds,
1001-01
Easements Granted BY City
CC
agreements, grants, legal description
Permanent
GC 34090 AD
P
Hard CopyDeeds,
1001-02
Easements Granted BY County
CC
agreements, grants, legal description
Permanent
GC 34090 AD
P
Hard CopyIOD,
1001-03
Irrevocable Offers of Dedication (I.O.D.)
CC
legal description
Permanent
GC 34090 AD
CC
P
Hard CopyAgreements
1001-04
Encroachment Files
Permanent
GC 34090 AD
P
Hard CopyQuitclaim
1001-05
Quitclaims
CC
Deed
Permanent
GC 34090 AD
P
Hard CopyDeeds,
1001-06
Easement Grant TO City
CC
agreements, grants, legal description
Permanent
GC 34090 AD
1002
PROPERTY FILES
P
Hard CopyGrant
1002-01
Property Acquisition Files
CC
Deeds, agreements
Permanent
GC 34090 AD
P
Hard CopyLease
1002-02
Property Lease Files
CC
agreements
Permanent
GC 34090 AD
P
Hard CopyAgreements,
1002-03
Property Sale Files
CC
escrow documents, correspondence
Permanent
GC 34090 AD
P
Hard CopyRecorded
1002-06
Vacations
CC
resolution, reports
Permanent
GC 34090 AD
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
P
EnerGov
1002-07
Annexations
CC, CD, CM
Permits Plus
Project files, applications, notices, correspondence
Permanent
GC 34090 AD
X Drive
related to project, plans, etc.
Hard Copy
P
Hard CopyRecorded
1002-08
Property Management
CC
resolution, reports
Permanent
GC 34090 AD
P
Hard CopyFinal
1002-10
Eminent Domain Acquisition
CC
Order of Condemnation, deeds
Permanent
GC 34090 AD
P
Hard CopyReports
1002-11
Appraisals
CC
Permanent
GC 34090 AD
Laserfiche
1003
BOUNDARY FILES
P
EnerGov
Project files, applications, notices, correspondence
1003-01
Boundary Description
rY p
CD
Permits Plus
related to project, plans, etc.
Permanent
GC 34090 AD
X Drive
P
EnerGov
1003-02
Sphere of Influence
CD
Permits Plus
Project files, applications, notices, correspondence
Permanent
GC 34090 AD
X Drive
related to project, plans, etc.
Hard Copy
1100
PUBLIC SERVICES AND PUBLIC RELATIONS
STREET MAINTENANCE AND IMPROVEMENT
1110
FILES
P
Hard Copy
Plans, reports, studies, bonds, agreements,
1110 01
Street Improvement
PW
Laserfiche
easements, legal descriptions
Permanent
GC 34090 AD
PW Drive
P
Hard Copy
Plans, reports, studies, bonds, agreements,
1110 02
Off -Site Plans (Ramps, Sidewalks, Curbs, etc.)
PW
Laserfiche
easements, legal descriptions
g p
Permanent
GC 34090 AD
PW Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
&
LOCATION
DESTRUCTION DATES
OF RECORDS
LEGAL
(Updated each January)
CITATION
P
Hard Copy
1110-03
Bridges
PW
Laserfiche
Plans, reports, studies, bonds, agreements,
Permanent
GC 34090 AD
easements, legal descriptions
PW Drive
P
Hard Copy
1110-04
Street Planning
PW
Laserfiche
Plans, reports, studies, bonds, agreements,
Permanent
GC 34090 AD
easements, legal descriptions
PW Drive
P
1110-05
Street Maintenance and Repairs
PW
Hard Copy
Maintenance and inventory records
Permanent
GC 34090 AD
PW Drive
Lucity
P
Hard Copy
1110-06
in Crosswalks, Bike Lanes, etc.
Striping g ( )
PW
Laserfiche
Plans, reports, studies, bonds, agreements,
Permanent
GC 34090 AD
easements, legal descriptions
PW Drive
P
Hard Copy
1110-07
Street Names and Signs
PW
Lucity
GIS data base, street sign inventory
Permanent
GC 34090 AD
PW Drive
P
Hard Copy
1110-08
Street Furniture (Bus Benches, etc.)
PW
Lucity
Street maintenance/inventory records
Permanent
GC 34090 AD
PW Drive
P
Hard Copy
1110-09
State Highways & Freeways
PW
Laserfiche
Plans, reports, studies, bonds, agreements,
Permanent
GC 34090 AD
easements, legal descriptions
PW Drive
P
Hard Copy
1110-10
Street Inventory
PW, ITSS
GIS System
GIS data base
Permanent
GC 34090 AD
Lucity
PW Drive
P
Hard Copy
1110-11
Medians
PW, ITSS
GIS System
GIS data base, maintenance/inventory records
Permanent
GC 34090 AD
Lucity
PW Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
P
Hard Copy
1110-12
Slopes
PW, ITSS
GIS System
GIS database, maintenance/inventory records
Permanent
GC 34090 AD
Lucity
PW Drive
P
EnerGov
1110-13
Street Numbering & Naming
CD
GIS database, lists, maps
Permanent
Permits Plus
GC 34090 AD
X Drive
P
Hard Copy
Plans, reports, studies, bonds, agreements,
1110-14
Detour Plans
PW
GC 34090 AD
Laserfiche
easements, legal descriptions
Permanent
PW Drive
1120
STREET LIGHTING FILES
C + 2
Hard Copy
Service Order Requests (SOR's) and SCE
2023 and prior -Originals
1120-02
Street Lighting Maintenance Files
PW
GC 34090
Lucit y
maintenance
are sent to SCE
PW Drive
1130
SPECIAL SERVICES FILES
Volunteer Program Applications (Community Service,
C + 2
Hard Copy
Applications, Minor Consent Forms, TB Test, Live
1130-01
CSD
2023 and prior
etc.)
GC 34090
Volgistics
Scan
P
ar opy
1130-04
Special Events Permits
CSD
EnerGov
Permits
Permanent
GC 34090
CSD Drive
1141
SPECIAL STUDIES FILES
P
Hard Copy
Plans, reports, studies, easements, legal
1141-01
Flood Control Studies
PW
Laserfiche
descriptions
Permanent
GC 34090 AD
PW Drive
P
Hard CopyStudies,
1141-02
Demographic & Statistical Studies
ED
supporting documents
Permanent
GC 34090 AD
ED Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
1150
ANIMAL CONTROL FILES
C + 2
EnerGov
1150-01
Animal Control Correspondence
CE
Permits Plus
Code cases, reports, correspondence, noticing
2023 and pri
GC 34090
B&S Drive
1160
TRAFFIC CONTROL AND PARKING
P
Hard Copy
1160-01
Traffic Control Files
PW
Laserfiche
Plans, reports, studies, bonds, agreements,
Permanent
GC 34090 AD
easements, legal descriptions
PW Drive
C + 2
Hard Copy
1160-02
Traffic Studies and Surveys
PW
Laserfiche
Reports, studies
2023 and prior
GC 34090
PW Drive
P
Hard Copy
Plans, reports, studies, bonds, agreements,
1160-04
Traffic Requests— Public Inquiry
PW
Lucit y
easements, legal descriptions
Permanent
GC 34090 AD
PW Drive
C + 5
Hard Copy
1160-06
Traffic Consultants
PW
Laserfiche
Reports, studies
2020 and prior
GC 34090
PW Drive
1161
TRAFFIC MAPS
P
Hard Copy
1161-02
Street Maps
ITSS/PW
GIS System
GIS database, street improvement plans
Permanent
GC 34090 AD
Laserfiche
PW Drive
P
Hard Copy
1161-03
Speed Survey
PW
Laserfiche
Traffic documents, reports, studies
Permanent
GC 34090 AD
PW Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
1162
TRAFFIC SIGNAL FILES
L
Hard Copy
1162-01
Traffic Signals
ITSS, PW
Lucity
GIS database, traffic signal plans
Life
GC 34090
PW Drive
L
Hard Copy
1162-02
Traffic Signal Maintenance
PW
GIS System
Reports, service maintenance records, PM, Service
Life
GC 34090
Lucity
Order Requests
PW Drive
C+2
Enterprise
C+2 (retention started
1162-03
Traffic Signal Timing
PW
GC 34090
software
Signal timing
2024)
1163
PARKING FILES
1163-01
Park and Rides
CC
GC 34090
Hard Copy
Correspondence
2023 and prior
1170
SANITATION, SEWERS & STORM DRAINS
US
Hard CopyGeneral
1170-09
Storm Drains and Flood Control
CC
correspondence, updates
Until Superseded
GC 34090
1180
PUBLIC RELATIONS FILES
1180-02
Historical Documents
ALL
P
Hard Copy
Incorporation news clippings, historical press
Permanent
GC 34090
Hard Drive
releases
C + 2
MyCivic
1180-03
Public Inquiry and Complaints (Except Consumer)
ALL
GC 34090,
Office 365
General correspondence
2023 and prior
945.6
CCP 338, 342
Hard Copy
P
Hard CopyAgendas,
1180-06
Public Ceremony Files
CM
outlines
Permanent
GC 34090 AD
C + 2
Hard CopySurveys,
1180-08
Public Questionnaires/Surveys
CM, CSD
summaries, results, reports
2023 and prior
GC 34090
Hard Drive
P
Hard CopyNewsletters
1180-09
Municipal Newsletter
CM
I
Permanent
GC 34090 AD
Hard Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
P
Hard CopyListings
1180-10
Donations TO the City
CC
of donated items
Permanent
GC 34090 AD
C + 2
Hard CopyGeneral
1180-11
Organizations and Clubs, General
CM, CSD
correspondence
2022 and prior
GC 34090
C + 2
Hard CopyCopies
1180-12
Community Education
CSD
of print collateral, media files
2022 and prior
GC 34090
Hard Drive
C + 2
Hard CopyPress
1180-13
Special Events and City Sponsored Events
CM, CSD
releases, permits, supporting documentation
2023 and prior
GC 34090
Hard Drive
C + 2
Hard CopyPress
1180-14
City Promotional Campaign
CM, CSD
releases, collateral
2023 and prior
GC 34090
Hard Drive
P
Hard Copy
1180-16
Sister City Program
CM, CSD
Letters, itinerary, items of historical significance
Permanent
GC 34090 AD
Hard Drive
US + 2
Hard CopyPublications,
1180-18
City Publications & Brochures
ALL
brochures, postal cards, etc.
Until Superseded + 2
GC 34090
Hard Drive
P
Hard Copy
Reports delivered in conjunction with City business
1180-20
Speeches
CM
speech outlines (retain items of historical
Permanent
GC 34090 AD
Hard Drive
significance)
PUBLIC UTILITIES, COMMUNICATIONS, AND
1200
TRANSPORTION FILES
1201
GENERAL UTILITIES FILES
P
Hard CopyAgreement
1201-01
Public Utilities Commission
CC
Permanent
GC 34090 AD
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
1202
GAS AND ELECTRIC FILES
P
Hard CopyFranchise
1202-01
Franchise Files
CC
documentation
Permanent
GC 34090 AD
Laserfiche
P
Hard CopyCorrespondence,
1202-03
Easements Granted TO Southern California Edison
CC
recorded documents, exhibits
Permanent
GC 34090 AD
Laserfiche
1203
RADIO FILES
AE+2
1203-01
Radio Station License
CC
GC 34090
Hard Copy
License
AE + 2
1207
TRANSPORTATION FILES
C + 2
Hard Copy
1207-05
Regional Issues
CM, PW
Meeting agendas
2023 and prior
GC 34090
PW Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
1300
PUBLIC SAFETY FILES
1301
PUBLIC SAFETY
C + 2
Hard CopyCorrespondence,
1301-01
Law Enforcement
CM
enforcement documentation
2022 and prior
GC 34090
C + 2
EnerGov
1301-02
Public Safety, General
CD, CM
Permits Plus
Code cases, reports, correspondence, noticing
2023 and prior
GC 34090
B&S Drive
C + 2
EnerGov
AVA Quarterly Reports, reimbursement
1301-08
Abandoned Vehicles & Houses
CD
Permits Plus
documents, correspondence, noticing
2023 and prior
GC 34090
B&S Drive
C + 2
Hard CopyCorrespondence,
1301-13
Border Patrol
CC, CM
enforcement documentation
2023 and prior
GC 34090
1302
FIRE DEPARTMENT
P
Hard Copy
Project files, applications, notices, correspondence
1302-06
Fire Department Facilities
p
FP
Laserfiche
related to project, plans, etc.
permanent
GC 34090 AD
FP Drive
P
Hard Copy
Project files, applications, notices, correspondence
1302-08
Fire Permit Files
FP
GC 34090 AD
EnerGov
related to project, plans and database records
Permanent
Permits Plus
Laserfiche
PARKS, RECREATION, ENVIRONMENTAL AND
1400
EDUCATION FILES
1401
PARKS AND FACILITIES
Community Service Rules & Regulations (Council
P
Hard Copy
1401-00
CSD
Ordinances, resolutions
Permanent
Adopted)
GC 34090 AD
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
City Facilities and Parks Reports, Studies &
P
Hard Copy
1401-01
CC, CSD
Reports, studies, summaries and regulations
Permanent
Regulations
GC 34090 AD
Recreation Forms (Activity Registrations, Park/Facility P
Hard Copy
1401-10
CSD
Forms, rosters
Permanent
Rentals, Sign -In Sheets, Rosters, etc.)
GC 34090
CivicRec
1402
CULTURAL RECREATION FILES
1403
ENVIRONMENTAL FILES
P
Hard Copy
1403-01
Community Design Manual
CD
Planning Drive
Manual
Permanent
GC 34090 AD
X Drive
P
Hard Copy
1403-02
Landscaping Guidelines
CD
Planning Drive
Guidelines
Permanent
GC 34090 AD
X Drive
P
Hard Copy
Reports, studies, surveys, environmental
1403-03
Air Pollution/Air Element
CD
Planning Drive
documents
Permanent
GC 34090 AD
X Drive
P
Hard Copy
1403-04
Archaeological Surveys
CD
Reports, studies, surveys, environmental
Permanent
GC 34090 AD
Planning Drive
documents
P
Hard Copy
1403-07
Resource Conservation Areas
CD
Reports, studies, surveys, environmental
Permanent
GC 34090 AD
Planning Drive
documents
X Drive
P
Hard Copy
1403-08
Energy Conservation
CD
Reports, studies, surveys, environmental
Permanent
GC 34090 AD
Planning Drive
documents
X Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
P
Hard Copy
1403-09
City -Wide Clean-up Campaigns
CD
Reports, studies, surveys, environmental
Permanent
GC 34090 AD
Planning Drive
documents
X Drive
Hard Copy
P
Planning Drive
Reports, studies, surveys, environmental
1403-10
Noise Pollution
CD
X Drive
documents
Permanent
GC 34090 AD
P
Hard Copy
1403-11
Tree Trimming and Removal
PW
Lucit y
Reports, studies, surveys, environmental
Permanent
GC 34090 AD
documents
PW Drive
P
Hard Copy
1403-12
Recycling
PW
Planning Drive
Reports, studies, surveys, environmental
documents
Permanent
GC 34090 AD
X Drive
P
Hard Copy
1403-13
Safe Drinking Water Act
CD
Hard Copy
Reports, studies, surveys, environmental
Permanent
GC 34090 AD
Planning Drive
documents
X Drive
P
Hard Copy
1403-14
Congestion Management
CD
Hard Copy
Reports, studies, surveys, environmental
Permanent
GC 34090 AD
Planning Drive
documents
X Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
&
LOCATION
DESTRUCTION DATES
OF RECORDS
LEGAL
(Updated each January)
CITATION
P
Hard Copy
1403-15
Stephen's Kangaroo Rat Mitigation
p g g
CD
Planning Drive
Reports, studies, surveys, environmental
documents
Permanent
GC 34090 AD
X Drive
P
Hard Copy
1403 16
Multi -Species Habitat Conservation Plan
CD
Planning Drive
Reports, studies, surveys, environmental
documents
permanent
GC 34090 AD
X Drive
P
Hard Copy
Reports, studies, surveys, environmental
1403-17
CEQA
CD
Planning Drive
documents
Permanent
GC 34090 AD
X Drive
P
Hard Copy
1403-18
Landfills
CD
Planning Drive
Reports, studies, surveys, environmental
documents
Permanent
GC 34090 AD
X Drive
P
Hard Copy
Reports, studies, surveys, environmental
1403-19
Erosion Control Plans
CD
Planning Drive
documents
Permanent
GC 34090 AD
X Drive
P
Hard Copy
1403 20
Earthquake Standards/Hazardous Buildings
9 g
CD
PlanningReports,
Drive
studies, surveys, environmental
documents
permanent
GC 34090 AD
X Drive
P
Hard Copy
Reports, studies, surveys, environmental
1403 21
Mining Projects
CD
Plannin Drive
g
documents
Permanent
GC 34090 AD
X Drive
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
&
LOCATION
DESTRUCTION DATES
OF RECORDS
LEGAL
(Updated each January)
CITATION
P
Hard Copy
1403-22
Endangered S FESA
Federal Species Act (
p
CD
Planning Drive
Reports, studies, surveys, environmental
documents
Permanent
GC 34090 AD
X Drive
P
X Drive
1403-23
Santa Ana Watershed Project Authority
CD
Planning R
Reports, studies, surveys, environmental
Permanent
GC 34090 AD
Drive
documents
Paper
P
Hard Copy
Reports, studies, surveys, environmental
1403-24
Environmental Pests
CD
Planning Drive
documents
Permanent
GC 34090 AD
X Drive
1405
EDUCATION FILES
C + 2
Hard CopyGeneral
1405-01
Temecula Valley Unified School District
CM
correspondence
2023 and prior
GC 34090
C + 2
Hard CopyGeneral
1405-02
Universities, College & Higher Education
CM
correspondence
2023 and prior
GC 34090
C + 2
Hard Copy
1405-03
Charter, Private, Public & Christian Schools
CM
General correspondence
2023 and prior
GC 34090
Exhibit A
City of Temecula
Records Retention Destruction Schedule
Adopted by City Council Resolution No. 2026-xx, January 13, 2026 RECORD
SERIES
OFFICE OF
RETENTION &
RECORD CATEGORY
RETENTION
RECORDS
DOCUMENT/RECORD TYPE(S)
FILE
RECORD
APPROVED
NUMBER
DESTRUCTION DATES
&
LOCATION
OF RECORDS
LEGAL
(Updated each January)
CITATION
GOVERNMENT ORGANIZATIONS AND OFFICES:
1500
INTERNATIONAL, NATIONAL AND LOCAL
International, National and Local Government
C + 2
Hard Copy
1500-01
Organizations & Offices
ALL
General correspondence
2023 and prior
GC 34090
1501
UNITED STATES OFFICES AND ORGANIZATIONS
C + 2
Hard CopyGeneral
1501-01
United States Offices & Organizations
ALL
correspondence
2023 and prior
GC 34090
1502
CALIFORNIA OFFICES AND ORGANIZATIONS
C + 2
Hard CopyGeneral
1502-01
California Offices & Organizations
ALL
correspondence
2023 and prior
GC 34090
1503
REGIONAL ORGANIZATIONS
C + 2
Hard CopyGeneral
1503-01
Regional Organizations
ALL
correspondence
2023 and prior
GC 34090
1504
RIVERSIDE COUNTY FILES
C + 2
Hard Copy
1504-01
Riverside County Offices
ALL
General correspondence
2023 and prior
GC 34090
Legends:
AA
After Audit
AC
After Closed
AD
Administrative Decision
AE
After Expiration
AS
After Settlement
AT
After Termination
ATR
After Training
CL
Closed
C
Current
D/NR
Destroy When No Longer Relevant
E
Election
L
Life
M
Maturity
O
Office
P
Permanent
S
Separation
T
Term
UD
Until Disposed
US
Until Superseded
Departments:
Citywide
ALL
City Clerk
CC
City Manager
CM
Community Development
CD
Code Enforcement
CE
Community Services Department
CSD
Emergency Management
EM
Finance
FIN
Fire Prevention
FP
Human Resources/Risk Mgmt.
HR
Information Technology Support Srvs
ITSS
Public Works
PW
In accordance with the City of Temecula Records Retention Schedule approved by City Council (CC Resolution No. 2024-04), the City records, documents, instruments, books or papers, described and listed above, have reached or exceeded the legal retention period, are permanently imaged, do not have a litigation hold, are not related to a CEQA project in which the statute of limitations to challenge the project has not expired, and are otherwise no longer required to be retained by the City. The department records are retained in accordance with applicable federal and state laws as set forth in the City of Temecula's current retention schedule. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and the City Attorney, these records will be properly destroyed or disposed of.
Note that documents should be categorized in the most retrictive records retention category to which they belong.
RECORDS WITH A PERMANENT RETENTION:
Authorization to destroy permanent records after imaging as listed on the current retention schedule:
(Historical documents, vital records, documents involved in litigation or pending audit will not be destroyed).
V Imaging and indexing of these records have been quality checked d Images have been stored in the City's Imaging System
V The imaged record becomes the official original record of the City and will be held in accordance of the City's Retention Schedule DEPARTMENT DIRECTOR APPROVAL: Signature Date
Aaron Adams,
City Manager
Erica Russo,
Director of Community Services
Jennifer Hennessey,
Director of Finance
Ron Moreno,
Director of Public Works/City Engineer
Luke Watson,
Deputy City Manager
Becky Obmann,
Interim Director of Human Resources & Risk Management
Michael Heslin,
Director of Information Technology/Support Services
John Crater,
Fire Division Chief
CITY ATTORNEY/CITY CLERK APPROVAL: Signature Date
Randi Johl,
Director of Legislative Affairs/City Clerk
Peter Thorson,
City Attorney
hereby certi y that the records described above have been destroyed in accordance with the City's current Retention c e u e. Kecords were destroyed by a third party vendor and the Certificate of Destruction is attached.
DESTRUCTION COMPLETED BY: Signature
Lanny Krage
Records Manager
Date
Item No. 10
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Jennifer Hennessy, Director of Finance
DATE: January 13, 2026
SUBJECT: Approve Non -Exclusive Services Agreement With Data Ticket, Inc. for Administrative and Parking Citation Processing
PREPARED BY: Ward Komers, Assistant Director of Finance Tina Rivera, Purchasing Administrator
RECOMMENDATION: That the City Council approve a five-year Non -Exclusive Services Agreement with Data Ticket, Inc. for Administrative and Parking Citation Processing Services in the amount of $250,000.
BACKGROUND: The City of Temecula has utilized Data Ticket, Inc. for citation processing services for many years. The City contracts with the Riverside County Sheriff's Department for law enforcement services, and Data Ticket supports parking citation processing, collections, and adjudication for citations issued within the City. Over time, the City expanded its citation programs to include administrative citations issued by the Community Development Department's Code Enforcement Division.
On December 8, 2015, the City Council approved a five-year professional services agreement with Data Ticket, Inc., dba Revenue Experts, for parking citation processing in the amount of $150,000.
In January 2016, the City Council adopted Ordinance No. 16-01, authorizing the issuance of administrative citations. As a result of this policy change, the City and Data Ticket executed a First Amendment to the agreement on March 28, 2017. That amendment expanded the scope of services to include administrative citation processing and reduced the cost for first -level review of parking citation adjudications, which were required to be handled internally by the City pursuant to State law. The First Amendment increased the total contract amount by $12,000.
In response to changes in State law related to parking citation payment plans, including Assembly Bill 503, the City and Data Ticket entered into a Second Amendment on October 8, 2018. This amendment added services related to administering indigent parking citation payment plan options, as required under the California Vehicle Code, without increasing the overall contract amount.
On February 22, 2021, the City executed a Third Amendment to the agreement to ensure continuity
of citation processing services. This amendment extended the contract term through December 31, 2025, increased the contract amount by $60,000, and updated administrative provisions to reflect current operational needs. The Third Amendment was executed under the City Manager's emergency authority during the COVID-19 local emergency to ensure uninterrupted citation processing services.
With the existing agreement and amendments approaching expiration, the City now proposes to replace the prior contractual framework with a new, consolidated, five-year Non -Exclusive Services Agreement. The proposed Agreement incorporates parking and administrative citation processing services under a single contract, supports both the Riverside County Sheriff's Department and the Code Enforcement Division, and reflects updated service requirements, pricing, and operational practices. The new Agreement will extend services through December 31, 2030.
Services provided by Data Ticket include data entry for handwritten and electronic citations, bilingual customer service, payment processing, citation database updates, appeal coordination with certified Hearing Officers, access to California and nationwide DMV registered owner information, delinquent notice processing, and detailed reporting. The Agreement also expands these services to fully support administrative citation processing, including management of the Franchise Tax Board Interagency Intercept Program and comprehensive reporting.
Exhibit C of the Agreement contains the vendor's Scope of Services and fee schedule. Under the Agreement's Incorporation and Conflict Control section, the City's terms supersede any conflicting provisions within vendor -prepared exhibits.
FISCAL IMPACT: Adequate funds are included within the Fiscal Year 2025-26 Temecula Sheriff's Department and Community Development Code Enforcement Division's Operating Budgets. Cost of services are offset by revenue received from remittance of paid parking and administrative citations. For the remaining years of the Agreement, funds will be adequately appropriated within the Temecula Police Department and Community Development Code Enforcement Division budget for parking and administrative citation processing services.
ATTACHMENTS: Non -Exclusive Services Agreement
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE
NON-EXCLUSIVE SERVICES AGREEMENT
BETWEEN CITY OF TEMECULA AND DATA TICKET, INC.
ADMINISTRATIVE AND PARKING CITATION PROCESSING
THIS AGREEMENT is made and effective as of January 13, 2026, between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Data Ticket, Inc., a Corporation (hereinafter referred to as "Vendor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on January 1, 2026, and shall remain and continue in effect until tasks described herein are completed, but in no event later than December 31, 2030, unless sooner terminated pursuant to the provisions of this Agreement.
2. SERVICES
Vendor shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Vendor shall complete the tasks according to the schedule of services which is also set forth in Exhibit A.
Vendor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City and the Vendor for the non-exclusive procurement of services outlined on Exhibit A, attached hereto and incorporated herein as though set forth in full.
The Vendor understands this Agreement is non-exclusive and the City reserves the right to purchase similar services from other Vendors.
The Data Ticket Scope of Service and Performance Agreement ("Vendor Scope"), attached hereto as Exhibit C and incorporated herein by reference for the sole purpose of describing Vendor's services and fees, is subordinate to this Agreement. In the event of any conflict between Exhibit C and this Agreement, the terms of this Agreement shall control, and all conflicting terms in Exhibit C shall be deemed void.
3. PERFORMANCE
Vendor shall faithfully and competently exercise the ordinary skill and competence of members of their profession. Vendor shall employ all generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Vendor hereunder in meeting its obligations under this Agreement.
4. PAYMENT
a. The City agrees to pay Vendor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Two Hundred Fifty Thousand Dollars and Zero Cents ($ 250,000.00) for the total term of this agreement unless additional payment is approved as provided in this Agreement. 06/03/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE b. Vendor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager . Vendor shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Vendor at the time City's written authorization is given to Vendor for the performance of said services. The not to exceed payment amount listed herein is an estimated expenditure and this Agreement does not guarantee Vendor this amount in purchases.
C. Vendor will submit invoices monthly for actual services performed.
Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Vendor's fees, it shall give written notice to Vendor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Vendor shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Director of Finance.
5. NON -ASSIGNABILITY
The Vendor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City.
6. INDEPENDENT CONTRACTOR
The Vendor is and shall at all times remain as to the City a wholly independent contractor.
The personnel performing the Work under this Agreement on behalf of the Vendor shall at all times be under Vendor's exclusive direction and control.
7. LEGAL RESPONSIBILITIES
The Vendor shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Vendor shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Vendor to comply with this section.
8. LICENSES
At all times during the term of this Agreement, Vendor shall have in full force and effect, all licenses required of it by law for the performance of services described in this Agreement.
9. INDEMNIFICATION
Vendor agrees to defend, indemnify, protect, and hold harmless, the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, and its officers, officials, employees, agents, and volunteers, from and against any and all claims, demands, losses, defense costs or expenses, actions, liability or damages of any kind and nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees, and volunteers may sustain or incur or which may be imposed upon them for 06/03/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE injury to or death of persons, or damage to property arising out of Vendor's negligent or wrongful acts or omissions arising out of or in any way related to the Work or the Vendor's performance or non-performance of this Agreement, excepting only liability out of the sole negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency.
10. INSURANCE REQUIREMENTS
Vendor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons and/or damages to property, which may arise from or in connection with the performance of the work hereunder and the results of work by the Vendor, its agents, representatives, employees, or subcontractors.
a. Minimum Scope of Insurance. Coverage shall be at least as broad as:
1) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operation, property damage, bodily injury, and personal & advertising with limits no less than One Million ($1,000,000) per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Concessionaire has no owned autos, covering hired, (Code8) and non -owned autos (Code 9), with limits no less than One Million ($1,000,000) per accident for bodily injury, including death, of one or more persons, property damage and personal injury. 3) Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than One million ($1,000,000) per accident for bodily injury or disease. In accordance with the provisions of Labor Code Section 3700, every contractor will be required to secure the payment of compensation to it's employees. Pursuant to Labor Code Section 1861, Vendor must submit to City the following certification before beginning any work on the Improvements:
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
By executing this Agreement, Vendor is submitting the certification required above.
The policy must contain a waiver of subrogation in favor of the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers.
4) Professional Liability (Errors and Omissions): One million ($1,000,000) per occurrence and in aggregate. Professional Liability Insurance shall be written on a policy form providing professional liability for the Vendor's profession. b. Deductibles and Self -Insured Retentions. Any deductibles or self -insured retentions must be declared and approved by the Risk Manager. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:
06/03/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Vendor's products and completed operations of the Vendor; premises owned, occupied or used by the Vendor.
General liability coverage can be provided in the form of an endorsement to the Vendor Insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Vendor insurance coverage shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13 as respects the City, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Vendor's insurance and shall not contribute with it. This also applies to any Excess or Umbrella liability policies. 3) The Vendor may use Umbrella or Excess Policies to provide the limits as required in this agreement. The Umbrella or Excess policies shall be provided on a true "following form" or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability Insurance.
4) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect the indemnification provided to the City of Temecula, the Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees, or volunteers. 5) The Vendor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
6) If the Vendor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Vendor.
7) If insurance coverage is canceled or, reduced in coverage or in limits the Vendor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. 8) Unless otherwise approved by City, if any part of the Services and Tasks is subcontracted, the Minimum Insurance Requirements must be provided by, or on behalf of, all subcontractors even if city has approved lesser insurance requirements for Vendor, and all subcontractors must agree in writing to be bound by the provisions of this section. d. Acceptability of Insurers. Insurance required above, except for workers' compensation insurance, must be placed with insurers with a current A.M. Best rating of A-:VII or better, unless otherwise acceptable to the City. Self-insurance shall not be considered to comply with these insurance requirements.
e. Verification of Coverage. Vendor shall furnish the City with original certificates and amendatory endorsements, or copies of the applicable policy language affecting coverage required by this clause. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by the City before work commences.
However, failure to obtain the required documents prior to the work beginning shall not waive the Vendor obligation to provide them. The City reserves the right to require complete, certified copies 06/03/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE of all required insurance policies, including endorsements required by these specifications, at any time.
f. Special Risks or Circumstances. The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
11. TERMINATION OR SUSPENSION
This Agreement may be terminated or suspended at any time, for any reason, with or without cause at the sole and exclusive discretion of the City Manager, without default or breach of this Agreement by the City.
12. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above.
Mailing Address: City of Temecula
Attn: City Manager
41000 Main Street
Temecula, CA 92590
To Vendor: Data Ticket, Inc.
Heather Nowlan
2603 Main St., Suite 300
Irvine, CA 92614
13. SEVERABILITY
If any provision of this Agreement is held invalid or unenforceable by any court of final jurisdiction, it is the intent of the parties that all other provisions of this Agreement be construed to remain fully valid, enforceable, and binding on the parties.
14. GOVERNING LAW
This Agreement shall be construed in accordance with, and governed by, the laws of the State of California as applied to contracts that are executed and performed entirely in California.
The City and Vendor understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula.
In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted.
15. PROHIBITED INTEREST
06/03/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Vendor, or Vendor's sub -contractors for this project, during his/her tenure or for one year thereafter. The Vendor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Vendor or Vendor's sub -contractors on this project. Vendor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement.
16. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.
17. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of the Vendor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Vendor and has the authority to bind the Vendor to the performance of its obligation hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 06/03/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF TEMECULA Data Ticket, Inc.
By
DocuSigned by:
By: E8E96EPrAGanAA�n
rbbL i�1c,Sfcb{�
Jessica Alexander, Mayor Brooke Westcott, CEO
ATTEST:
By:
Randi Johl, City Clerk
APPROVED AS TO FORM:
By:
Signed by:
t�t V At, �t,OV &,
By: €°��3485...
Peter M. Thorson, City Attorney VENDOR
Data Ticket, Inc.
Heather Nowlan
2603 Main St. Suite 300
Irvine, CA 92614
(949) 428-7241
[email protected]
7 06/03/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE
EXHIBIT A
Scope of Work / Outline Of Order or Service Procedure
Vendor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Vendor, for the purchase of goods or services.
The Scope of Work for all citation processing services shall be as described in the Data Ticket Scope of Service and Performance Agreement attached hereto as Exhibit C. 06/03/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE
EXHIBIT B
PAYMENT RATES AND SCHEDULE
Compensation for services shall be in accordance with the fee schedule contained in the Data Ticket Scope of Service and Performance Agreement attached as Exhibit C. In no event, however, shall the total cost of services exceed $250,000.00 for the total term of the Agreement unless additional payment is approved as provided in the Payment section of this Agreement. 06/03/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE
EXHIBIT C
DATA TICKET SCOPE OF SERVICE AND PERFORMANCE
AGREEMENT
10 06/03/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA TICKET, INC. RESOLUTION
GRANTING SIGNING AND AUTHORITY TO
CONDUCT BUSINESS
WHEREAS, Data Ticket, Inc. desires to grant signing and authority to certain person(s) described hereunder.
RESOLVED, that the Board of Directors is hereby authorized and approved to grant sole signing and authority to conduct business to any one of the following person(s):
The foregoing signing, and authority granted shall include, but shall not be limited to, the execution of Deeds, powers of attorney, transfers, assignments, contracts, obligations, certificates, and other instruments of whatever nature entered into by this Corporation.
The undersigned hereby certifies that he is the duly elected and qualified Secretary and the custodian of the books and records and seal of Data Ticket, Inc., a corporation duly formed pursuant to the laws of the state of California and that the foregoing is a true record of a resolution duly adopted at a meeting of the Board of Directors and that said meeting was held in accordance with state law and the Bylaws of the above -named Corporation November 13, 2006,and that said resolution is now in full force and effect without modification or rescission.
IN WITNESS WHEREOF, I have executed my name as Secretary of the above -named Corporation this November 13th of 2006.
r
A. William Fleming
Secretary
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA TICKET, INC. RESOLUTION
GRANTING SIGNING AND AUTHORITY TO
CONDUCT BUSINESS
Brook Westcott, Chief Operating Officer and Chief Financial Officer is hereby granted sole signing authority to conduct business on behalf of Data Ticket, Inc, including but not limited to the execution of Deeds, powers of attorney, transfers, assignments, contracts, obligations, certificates, and other instruments of whatever nature entered into by Data Ticket, Inc.
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA 0
TICKET
2603 Main Street, Suite 300
Irvine, California 92614
949-428-7241
[email protected]
Scope of Service and Performance Agreement
These services are provided by:
Data Ticket Inc.
a California Corporation
2603 Main Street, Suite 300
Irvine, California 92614
(here -in -after sometimes referred to as "COMPANY")
FOR:
City of Temecula
41000 Main Street
Temecula, California 92590
(here -in -after sometimes referred to as "AGENCY").
Through this Scope of Service and Performance Agreement ("Agreement"), Data Ticket, Inc. intends to provide for the processing of bails, fines and forfeiture thereof, in connection with the issuance of administrative citations pursuant to AGENCY municipal code, other debts as specified by the AGENCY and for the issuance of parking citations pursuant to the laws of the State of California.
ARTICLE I - CITATION PROCESSING
1.1 Referral and Reconciliation: COMPANY shall receive and process citations from AGENCY. COMPANY will provide a reconciliation of the number of citations received from AGENCY that is provided on the monthly invoice.
1.2 Determination of Processable Citations: COMPANY shall screen each citation referred to it by the AGENCY to determine if the citation is processable. If the citation is determined by COMPANY to be unprocessable (e.g., essential processing information is missing), COMPANY shall return the citation to AGENCY for clarification. COMPANY will be paid the contractual rate hereinafter provided, for citations properly returned to the AGENCY as unprocessable.
-1-
11 /13/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA. 2603 Main Street, Suite 300
TICKET i Irvine, California 92614
949-428-7241
[email protected]
1.3 Collection and deposit of funds: A direct deposit system shall be employed for all funds received for payment of citations. The AGENCY shall have the choice of jointly owning a bank account with the COMPANY or directing the COMPANY to deposit into an AGENCY account. Deposits shall be made directly into the account by the COMPANY for the collecting AGENCY, with the exception of credit card payments made using VISA, MasterCard and Discover cards belonging to the COMPANY. These payments will be directly deposited into an account held by the COMPANY. Credit card payments are reconciled and remitted on a monthly basis to the AGENCY, but tracked on the citation management software on a daily basis. Citations paid by credit card are marked "paid" real-time immediately upon authorization, thus affording the citizen the opportunity to make payment at any time and have the payment recognized immediately.
1.4 PAYMENT: If the COMPANY deposits into an AGENCY account, the COMPANY will invoice the AGENCY for services rendered. If the COMPANY deposits into an account held jointly between the AGENCY and the COMPANY, the COMPANY shall reconcile the account the month following the banking activity, disperse all revenue due the AGENCY, the COMPANY, any tax liability and all refunds, and send all supporting documentation to the AGENCY for its records.
1.5 Identification of Registered Vehicle Owners: COMPANY shall exert best efforts to obtain the name and address of the registered vehicle owner from the California State Department of Motor Vehicles (DMV) and DMV'S nationwide, for each vehicle for which a parking citation has been issued. COMPANY shall follow all procedures specified by the DMV, and act consistent with the California Vehicle Code and DMV'S nationwide, when identifying registered vehicle owners.
1.6 Verification of Ownership: COMPANY shall exert best efforts to identify and verify registered vehicle owners. Such measures will take into consideration factors such as issuance of new license plates; address changes; license plate transfers to other vehicles; name changes; and the validity of plates and registration during specific time periods applicable to individual cases.
1.7 Delinquency Notices for Administrative Citations: In accordance with AGENCY'S ordinance, delinquency notices will be sent to citizens who have not paid the fines in full.
These notices will indicate future actions to be taken in order to collect the fines owed the AGENCY.
1.8 Franchise Tax Board Interface: Subject to AGENCY's prior written approval, the -2-
11 /13/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA 0
TICKET
2603 Main Street, Suite 300
Irvine, California 92614
949-428-7241
[email protected]
Franchise Tax Board Interagency Intercept Program will be used as the next collection step in the process. A notice merging all debts owed the AGENCY will be sent to the citizen showing the total amount due the AGENCY for Administrative and/or Parking Citations and demanding payment. If payment is not received in full, social security numbers will be attached to each debt and the debt will be placed with the Franchise Tax Board for collections.
1.9 Delinquency Notices for Parking Citations: In accordance with State law, COMPANY will generate and mail (presorted, first-class postage) a delinquency notice to all identified registered owners of vehicles who fail to pay their parking citation fines or to post bail.
The mailed notice will include all information required by the California Vehicle Code, including, but not limited to, the following:
A. The parking citation issuance date and number;
B. The consequences of nonpayment (i.e., a hold on the vehicle registration and the imposition of penalties, towing, or issuance of a possible warrant for their arrest); and
C. The amount of fines and fees due and payable
D. Affidavit of Non -Ownership
1.10 Registration Holds: The COMPANY will provide the system and procedures and will interface with the California State Department of Motor Vehicles to place a hold on vehicle registrations having unpaid parking fines and fees due to AGENCY against those vehicles in accordance with the California Vehicle Code and any other applicable State and local laws. The notification will be given within a reasonable period of time after issuance of a delinquency notice, but the the period of time will not exceed the time limits provided by State and local law.
1.11 Removal of Registration Holds: COMPANY will provide the system and procedures and will interface with the California State Department of Motor Vehicles to remove registration holds when a registered vehicle owner satisfies the entire amount of parking citation fines, penalties, and fees due against the vehicle and establishes such payment to the satisfaction of COMPANY. Within a reasonable time of the debt being satisfied, but not to exceed any time limits provided by the State or local law, the COMPANY will contact the DMV to remove the registration hold.
1.12 Contested Citations: In the event a vehicle registered owner disputes the liability for the outstanding parking citation, COMPANY will advise the registered vehicle owner of his/her right to request an administrative review/hearing/court appearance. All contested -3-
11 /13/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA 0
TICKET
2603 Main Street, Suite 300
Irvine, California 92614
949-428-7241
[email protected]
citations will be forwarded to the reviewing agency, hearing administrator or Court within the time period prescribed by State and/or local law so that the matter can be adjudicated. (CVC section 40200.7 & 40215 or AGENCY'S Municipal Code).
1.13 Administrative Review and Hearing: The COMPANY may schedule administrative reviews/hearings to respond to citizens wishing to contest their citations and offers the option to perform and administer those reviews and hearings. The COMPANY will provide a web site for appeal and toll -free numbers for contestants, correspond with contestants and notify them of decisions; maintain records of dispositions and appeal paperwork and refer all paperwork to Court as required. The administrative hearing officer shall prepare and issue a written decision within fifteen (15) days, or such other time as feasible for the administrative hearing officer, following the conclusion of the public hearing. In no event shall the administrative hearing officer take longer than thirty (30) days to render their decision. The COMPANY shall not be responsible for the AGENCY'S failure to provide correct or timely infraction information. The AGENCY shall be responsible to pay the $25.00 court -filing fee if the review and administrative hearing decisions are overturned by the court.
1.14 Citations Disposed of by Hearing/Court: The COMPANY may be required, as a result of court action, to reduce or cancel, on an individual basis, citations which have been referred to it. COMPANY shall be paid the contractual rate hereinafter provided for processing the citation regardless of the outcome of court action. COMPANY will maintain records indicating any reduction or cancellation of parking citations as a result of review/hearing/court action. Citations that are dismissed as a result of review/hearing/court decision will have the dismissal processed by the COMPANY promptly, consistent with applicable California law after receipt from the review/hearing/court.
1.15 Suspension of Processing: COMPANY will suspend processing on any citation referred to it for processing upon written notice to do so by an authorized officer of the AGENCY. COMPANY will promptly return any citation or facsimile properly requested by the AGENCY. COMPANY will maintain records indicating any suspension of citation as a result of AGENCY'S request. COMPANY shall be paid the contractual rate hereinafter provided for processing the citations suspended by the AGENCY.
1.16 Payments by U.S. Mail: It is the citizen's responsibility to ensure that payments are received on or before the date due. The date on which payments are received by the COMPANY will be the criteria to establish any delinquent fees due. 11 /13/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA
TICKET `11`.
2603 Main Street, Suite 300
Irvine, California 92614
949-428-7241
[email protected]
1.17 Citation System Master File Update: COMPANY will regularly update the citation master file for new citations, payments, reductions, cancellations, dismissals and any other pertinent data.
1.18 Location of Appeal Hearings: All appeal in person hearings shall be held within the county of the AGENCY.
ARTICLE II - PAYMENT PROCESSING
2.1 Disposition Processing: COMPANY will maintain all citation dispositions for a minimum of three (3) years, or longer if required by state or local law. Closed citations will remain on-line for a minimum of three (3) years for research and statistical purposes.
2.2 Payments Processing: COMPANY shall process citation payments on a regular basis. Payments shall be immediately posted in one (1) of three (3) following categories:
"Regular Payments" are citations with the correct amount due, paid on or before the due date. This includes payments properly complying with the first Courtesy Notice. "Partial Payments" are citations paid after the due date or those where payment is less than the total amount due.
"Appeal Requests" including payment are all requests for administrative/court hearings. These requests are sorted so that the payment submitted is immediately posted, an appeal hold is placed on the citation and if needed the original citations and backup documents are retrieved for the appeal to be heard.
2.3 Miscellaneous Letters Processing: COMPANY will receive and review all miscellaneous correspondence. These are generally letters requesting meter checks, refunds, voids, or otherwise setting forth complaints. These letters will be researched by COMPANY and may be forwarded to the AGENCY for proper follow-up.
2.4 Batching Procedures: COMPANY shall maintain effective procedures of internal control. Such procedures shall involve reconciliation of all payments received using generally accepted accounting principles. After proper reconciliation, deposit slips shall be prepared for and deposits made at the appropriate bank, including an itemized listing -5-
11 /13/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA 0
TICKET
2603 Main Street, Suite 300
Irvine, California 92614
949-428-7241
[email protected]
of all batch numbers included in the deposit. The batch of citation payment documentation shall then be stored in a file room, for a period of three (3) years.
2.5 Cash Payments: COMPANY shall maintain an effective method of handling cash payments. All cash received through the mail, shall be logged in a cash journal.
Thereafter, effective internal control procedures shall be implemented to reconcile such payments using generally accepted accounting principles.
2.6 Deposits: All deposits shall be made daily, subject to regular banking hours. Deposits shall be itemized and detailed information will be captured regarding submitted funds.
Deposit slips shall be prepared in duplicate, allowing one (1) copy for the bank and one (1) copy for the COMPANY. If the bank account is held jointly, COMPANY shall perform all reconciliation, refunds and cut all checks. This information shall be available for AGENCY review. Deposits shall be directly deposited into the AGENCY'S designated bank account, either jointly held with the COMPANY or individually held by the AGENCY.
If the AGENCY holds the account individually, it will supply deposit slips and an endorsement stamp to COMPANY. In this case, COMPANY shall only have the capability to make deposits on behalf of the AGENCY.
2.7 Revenue Report: A monthly revenue report will list all revenues received during the preceding month. This report will also provide information regarding the AGENCY'S responsibility to the County for the Jail and Court fund as required by Sections 40200.3 (a) of the California Vehicle Code and any other relevant taxes due.
ARTICLE III — WEB SITE
3.1 Citation Management Web Site: The COMPANY offers a web site for AGENCY review of its database, including all citations and information relating to changes in status.
3.2 Citizen Web Site Access: When the AGENCY has web site access, citizens who receive citations will be able to access the web site to review their individual citations, pay on-line and appeal on-line.
3.3 Web Site Interaction: The web site may be "view only" or "interactive", for the AGENCY depending on requirements of the AGENCY.
3.4 Web Site Reports: Web site reports are available to the AGENCY on a daily, (24/7) schedule.
11 /13/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA 0
TICKET
2603 Main Street, Suite 300
Irvine, California 92614
949-428-7241
[email protected]
3.5 Web Site Use: User ID's and passwords will be assigned to the AGENCY.
ARTICLE IV - GENERAL
4.1 Public Inquiries: The COMPANY will respond to reasonable inquiry by telephone or letter of a non -judicial nature. Inquiries of a judicial nature will be referred to the AGENCY for determination.
4.2 COMPANY Limitations: COMPANY will not take legal action or threaten legal action against a CITIZEN in any specific case without AGENCY'S prior written approval.
4.3 Use of Approved Forms: AGENCY shall have the right to approve all forms, delinquency notices, and correspondence sent by the COMPANY to CITIZENS. These must conform to State and local law.
4.4 Books and Records: COMPANY will maintain consistent with the requirements of the State and local laws, adequate books or records for parking citations issued within the AGENCY'S jurisdiction and referred to COMPANY for processing. Such books or records, and related computer processing data, shall be available for inspection and audit the by AGENCY upon its request and will be made available within a reasonable time of the request, not to exceed 7 days from the date of the request by the AGECNY. Copies of such documents shall be provided to the AGENCY for inspection at the AGENCY's address indicated for receipt of notices in this Agreement when it is practical to do so.
Otherwise, unless an alternative is mutually agreed upon, the records shall be available at COMPANY's address indicated for receipt of notices in this Agreement.
4.5 Ownership: Except as provided by State and local law, all reports, information, and data, including but not limited to computer tapes, discs, or files furnished or prepared by the COMPANY or its subcontractor (collectively the "Materials") are and shall remain exclusively the sole property of COMPANY, and the AGENCY shall acquire no right or title to said Materials. All computer software and systems, related automated and manual procedures, instructions, computer programs, and data storage media containing same, and written procedures performed hereunder (collectively the "System") are and shall remain exclusively the sole property of COMPANY, and the AGENCY shall acquire no right or title to said Systems.
The AGENCY is entitled to keep and use any reports and data it may reasonably need to 7-
11 /13/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA
TICKET
2603 Main Street, Suite 300
Irvine, California 92614
949-428-7241
[email protected]
administer its parking citation program during or in the event of termination of this Agreement. In the event this Agreement is terminated by either party, the COMPANY will be required to cooperate with the AGENCY in obtaining all data and reports necessary to assume administration of the program or contract with another company to administer the program.
4.6 Property of AGENCY: All documents, records, discs, files and tapes supplied by AGENCY to COMPANY in performance of this Agreement are agreed to be and shall remain the sole property of AGENCY. COMPANY agrees to return same promptly to AGENCY no later than sixty (60) days following notice to the COMPANY. The AGENCY shall make arrangements with COMPANY for the transmission of such data to the AGENCY upon payment to COMPANY for the cost of copy and delivery of such information from COMPANY'S computer facilities to AGENCY'S designated point of delivery.
4.7 Confidentiality: In order to enable COMPANY to carry out its work hereunder, COMPANY may under certain circumstances be required to share with AGENCY'S employees information contained in Materials and Systems (collectively the "CONFIDENTIAL DATA"). AGENCY agrees that the information contained in CONFIDENTIAL DATA and marked in writing as "CONFIDENTIAL", "PROPRIETARY" or similar language as to give notice to AGENCY or its employees notice of its confidential nature when submitted to AGENCY by COMPANY, shall be retained by AGENCY in the strictest confidence and shall not be used or disclosed in any form, except with prior written consent of AGENCY in accordance with Paragraph 4.8. AGENCY recognizes that irreparable harm could be occasioned to the COMPANY by disclosure of CONFIDENTIAL DATA which is related to its business and that COMPANY may, at sole expense, seek to protect such CONFIDENTIAL DATA by enjoining disclosure. However, AGENCY is not required to maintain "CONFIDENTIAL DATA" confidential and may disclose CONFIDENTIAL DATA in its sole discretion if disclosure is required by Federal, State or local law, the California Public Records Act, to comply with the Ralph M. Brown Act, or by subpoena or court order. Where disclosure of CONFIDENTIAL DATA is required to be disclosed by AGENCY pursuant to Federal, State or local law, or to comply with the California Public Records Act or the Ralph M. Brown Act, or as required by subpoena or court order, the AGENCY may make such disclosures in its sole discretion.
4.8 Consent For Disclosure: No CONFIDENTIAL DATA prepared by COMPANY or its subcontractors, successors, officers, employees, servants, or agents shall be made available to any individual or organization without the prior written approval of AGENCY 11 /13/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA 0
TICKET
2603 Main Street, Suite 300
Irvine, California 92614
949-428-7241
[email protected]
other than individuals or organizations who are reasonably necessary to properly effectuate the terms and conditions of this Agreement. This Non -Disclosure obligation shall survive the termination of this Agreement.
4.9 COMPANY Files: COMPANY shall maintain master files on citations referred to it for processing under this Agreement. Such files will contain records of payments, dispositions, and any other pertinent information required to provide a reasonable audit trail. COMPANY shall not disclose to any third party any confidential information contained in any citation obtained from the AGENCY.
4.10 Storage for AGENCY:
A. COMPANY agrees to store original citations for the current year, plus two (2) years, at which time they will be returned to AGENCY. COMPANY will have such information available on the citation management system for a reasonable time period to permit AGENCY retrieval of such information.
B. Subsequent to any termination of the Agreement, COMPANY will return a file containing all data belonging to the AGENCY.
ARTICLE V — ADDITIONAL SERVICES
5.1 Other Collections: COMPANY shall retain a percent of payments for delinquent citations that have been processed in accordance with the current Agreement, and meet the following criteria:
A. Delinquent parking citations: those citations so designated by the AGENCY, for which the California State Department of Motor Vehicles registration hold has been placed or dropped because of a transfer of ownership or non -renewal of registration or a registration hold has not been placed, but the normal daily processing cycle is complete.
B. Citations with out-of-state license plates that have gone through the first courtesy notice process without payment.
C. Any other problem or special citations that the AGENCY so designates and refers to COMPANY under this Agreement.
5.2 Postal Rate Increase: The COMPANY will maintain auditable records to document the COMPANY'S actual postage costs associated with the mailing of delinquency notices for unpaid citations and for other mailings related to the processing of correspondence. 11 /13/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA 0
TICKET
2603 Main Street, Suite 300
Irvine, California 92614
949-428-7241
[email protected]
If there is a postal increase, that increase will be invoiced effective on the date that the postal rate increase goes into effect.
ARTICLE VI - REPORTS
6.1 Periodic Reports: COMPANY will submit reports to AGENCY the month following the month in which activity has been reported. The reports will track activities relating to performance under this Agreement. Among the reports which COMPANY may/will generate are the following:
A. Report of Revenue Collected for Period
B. Report for Citations Issued for Period
C. A balanced summary report for issuing AGENCY providing the status of all citations at the beginning of the period, current period activity, and at the end of the period.
D. A report for issuing AGENCY identifying registered vehicle owners with five (5) or more outstanding parking citations.
E. A report for issuing AGENCY identifying the citations issued, location, violation, and officer.
6.2 Annual Reports: Annually, COMPANY shall comply with CVC section 40200.3 (b)
ARTICLE VIII - CLAIMS AND ACTIONS
8.1 AGENCY Cooperation: In the event any claim or action is brought against COMPANY relating to COMPANY'S performance or services rendered under this Agreement, COMPANY shall notify the AGENCY, in writing, within ten (10) days, of said claim or action.
8.2 Hold Harmless: COMPANY AND AGENCY agree to the following hold harmless clauses.
A. COMPANY agrees to indemnify, defend, and hold harmless the AGENCY and its officers and employees against all claims, demands, damages, costs, and liabilities arising out of, or in connection with, the performance by COMPANY or any of its officers, employees, or agents under this Agreement, including, but not limited to, those arising from the COMPANY'S failure to maintain confidential any confidential information contained in any citations provided by the AGENCY, excepting only loss, injury, or -10-
11 /13/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA
TICKET
2603 Main Street, Suite 300
Irvine, California 92614
949-428-7241
[email protected]
damage caused solely by the negligent acts or omissions of AGENCY or any of its officers or employees.
B. AGENCY agrees to indemnify, defend, and hold harmless the COMPANY and its officers and employees against all claims, demands, damages, costs, and liabilities for loss, injury, or damage caused solely by the negligent acts or omissions of AGENCY or any of its officers or employees arising out of, or in connection with, the performance under this Agreement.
ARTICLE IX - SUBCONTRACTORS AND ASSIGNMENTS
9.1 Subcontracting: With AGENCY's prior written consent, COMPANY is authorized to engage subcontractors, as permitted by law at COMPANY'S own expense, and subcontractors shall be deemed agents of COMPANY.
9.2 Assignments: This Agreement may not be assigned without the prior written consent of the AGENCY. It is understood and acknowledged by the parties that the COMPANY is uniquely qualified to perform the services in this Agreement.
ARTICLE X - INDEPENDENT CONTRACTOR
10.1 COMPANY'S Relationship: COMPANY'S relationship to AGENCY in the performance of this Agreement is that of an independent contractor. Personnel performing services under this Agreement shall at all times be under COMPANY'S exclusive direction and control and shall be employees or subcontractors of COMPANY and not employees of the AGENCY. COMPANY shall pay all wages and salaries and shall be responsible for all reports and obligations respecting them relating to social security, income tax withholding, unemployment compensation, worker's compensation, and similar matters. Neither COMPANY nor any officer, agent, or employee of COMPANY shall obtain any right to retirement benefits or other benefits which accrue to employees of AGENCY, and COMPANY hereby expressly waives any claim it might have to such rights.
ARTICLE XII — SECURITY REQUIREMENTS
12.1 Security Provisions: AGENCY agrees to follow all defined security requirements including but not limited to:
-11-
11 /13/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA 0
TICKET
2603 Main Street, Suite 300
Irvine, California 92614
949-428-7241
[email protected]
A) All AGENCY employees who are provided access to services provided by COMPANY must complete a background check and must complete annual security awareness trainings.
B) All AGENCY employees must sign security agreement documents subject to the source state of the information being obtained by DMV entities.
C) AGENCY must inform COMPANY within 24 hours of an AGENCY employee with access to COMPANY services leaving their role.
D) AGENCY must inform COMPANY of any breach of information within 24 hours, so the appropriate government agencies can be notified of the breach.
E) AGENCY understands and agrees that security requirements may change and be updated to reflect the most current security requirements of the government agencies we work with to obtain vehicle registered information.
F) AGENCY understands that evidence of the security requirements may be requested to comply with COMPANY audit requirements of the governmental agencies we work with.
G) AGENCY understands and agrees that access to confidential registered owner information may be immediately restricted or terminated if any of the mandatory provisions above are found to be violated or abused. The subrecipient's (AGENCY) access to data is based on the recipient's (CONTRACTOR) access, and any suspension of access prohibits use of the data by both parties.
12.2 Permissible Use Provisions: AGENCY agrees to follow all defined permissible use requirements including but not limited to:
A) All AGENCY employees who are provided access to services provided by CONTRACTOR must receive annual training on permissible use of state agency information.
B) All AGENCY employees must sign permissible use agreement documents subject to the source state or government agency where the vehicle registered owner information is being obtained.
C) All AGENCY employees will be instructed of the confidentiality of information obtained from a government agency and the proper use of that information based on job responsibility, which must not involve immigration purposes. -12-
11 /13/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA 0
TICKET
2603 Main Street, Suite 300
Irvine, California 92614
949-428-7241
[email protected]
D) AGENCY must inform CONTRACTOR within 24 hours if data has been misused in such a manner that might constitute data misuse or a data breach. CONTRACTOR must inform AGENCY within 24 hours if data has been misused in such a manner that might constitute data misuse or data breach.
E) AGENCY must inform CONTRACTOR of any breach of information within 24 hours, so the appropriate government agencies can be notified of the breach.
CONTRACTOR must inform AGANCY of any breach of information within 24 hours, so the appropriate agencies and individuals can be notified of the breach.
F) AGENCY understands and agrees that permissible use requirements may change and be updated to reflect the most current permissible use requirements of the government agencies CONTRACTOR works with to obtain vehicle registered information. Data can be used for no other purpose unless otherwise required by law.
G) AGENCY understands that evidence of the permissible use requirements may be requested to comply with CONTRACTOR audit requirements of the governmental agencies CONTRACTOR works with.
H) AGENCY understands that tracking of activity will occur for annual reviews to be conducted by CONTRACTOR to ensure the confidentiality and privacy required for government agency provided information.
1) AGENCY understands and agrees that access to confidential registered owner information may be immediately restricted or terminated if any of the mandatory provisions above are found to be violated or abused.
J) AGENCY understands that all information obtained through government agencies is considered subject to the Drivers Privacy Act (DPPA) and agrees that no disclosures of information will be made that would constitute a violation of this act.
-13-
11 /13/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA
TICKET""
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]
EXHIBIT A - PARKING CITATION PROCESSING FEE DESCRIPTION Manual Parking Citation Processing: $1.40
Services for the above -mentioned items include:
• On -site data entry of manually written citations performed within 48 hours of receipt • On -site quality assurance verification of manually entered citations • Scanning of all manually written citations onto our network for storage and ease of retrieval
• Bi-monthly shredding of manually written citations
Electronic Parking Citation Processing: $1.40
Services for the above -mentioned items include:
• Automated citation transmission into Data Ticket's Citation Management Solution 24/7
• Automated confirmation email detailing successfully transmitted citations • Automated transmission of photos attached to citations Courtesy Notice: $0.00
Services for the above -mentioned item include:
• Included in Manual/Electronic Citation Processing Fee above • Semi -custom Courtesy Notice that is printed on an 8'/z x 11" piece of paper with a perforated tear -of payment stub provided in a window envelope sent to the registered owner of a vehicle
• All notices are attached to the citation online and are viewable via the web • All notices sent via 1st Class Mail
• All notices include a return envelope in which the responsible party may submit payment
• This charge is only incurred if the individual does not pay off the windshield and a notice is sent to the individual as a result
Out -of -State Collections: 27% of revenue collected
• This fee will cover all expenses associated with obtaining out-of-state registered owner information and will only be due when a citation is paid • Data Ticket is a recognized Strategic Partner with NLETs and we are currently utilizing the City's and our ORI
• This fee is not combined with any other contingency fee. For example. if a citation is rolled to a delinquent status, only 27% of revenue collected will be charged • If Data Ticket does not collect on a citation that is issued to an out of state plate, the City does not owe this fee.
1 1 Page
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA @ 2603 Main Street, Suite 300
Irvine, CA 92614
TICKET inc. 949 428-7241 -Phone
[email protected]
Delinquent Collections: 27% of revenue collected
• This fee will be assessed when a citation is ninety (90) days past the citation issue date, assuming a first notice has been sent to the registered owner and the citation is not on hold for any reason
• Three Delinquent Notices will be sent to the registered owner at no cost to the City • All notices are sent via First Class mail and all notices are printed on an 8'/z x 11" sheet of paper and folded into a window envelope; in addition, a window envelope is provided for the recipient to return payment
• All notices are attached to the citation online and are viewable via the web • If Data Ticket does not collect on a citation that is delinquent, the Agency does not owe this fee
• Notices will be sent via 1 st Class Mail, and Data Ticket will be responsible for the cost incurred and all customer service and payment entry
Franchise Tax Board Processing (Optional)
SSN Look -up $3.00 per SSN
• This fee will be assessed to lookup a social security number associated with a registered owner and address
• This charge is charged per unique SSN, not per citation FTB Collections: 15% of revenue collected
• This fee is charged if a citation is paid at the Franchise Tax Board • This charge is not combined with any other charge; for example, if a citation is rolled to delinquent status and paid at FTB, only the 15% of revenue collected will be charged
• Data Ticket will send an FTB Notice to the Customer as required by the Interagency Intercept Program; this notice will be sent via 1 st Class Mail and will be sent at no cost to the City
• All notices are attached to the citation online and are viewable via the web • Data Ticket will pay for the Agency's cost to participate in the FTB program; annually, FTB will send an invoice to the Agency for the number of debts placed at FTB; the Agency will simply provide this invoice to Data Ticket and Data Ticket will pay it in full • If Data Ticket does not collect on a citation that is at FTB, the Agency does not owe the collection fee
Adjudication:
1st Level Review Hold & Scanning of Review Request $0.50 per citation • Data Ticket will review all documentation received by the Appellant and determine whether the request received within the required timeframe • If the request was received within the required timeframe, Data Ticket's Adjudication Department will place the citation on an Administrative Review Request Hold and 09/04/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA
TICKET
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]
scan all received documentation into the Citation Management Solution where it is displayed on the web for the Agency's Staff
• If the request is received outside the required timeframe, the Agency will have the option to proceed as though the request was received within the timeframe or it may elect to have Data Ticket send a "time expired letter" rejecting the appeal 1st Level Review Disposition Letters $1.79 per letter
• Data Ticket will send a custom disposition letter to the Appellant via 1 st Class Mail • All letters are attached to the citation online and are viewable via the web 2nd Level Hearing Hold, Scanning & Scheduling of Hearing $0.75 per citation • Data Ticket will review all documentation received by the Appellant and determine whether the request received within the required timeframe • If the request was received within the required timeframe, Data Ticket's Adjudication Department will place the citation on an Administrative Hearing Request Hold and scan all received documentation into the Solution where it is displayed on the web for the Agency's Staff and the Hearing Officer
• If the request is received outside the required timeframe, the Agency will have the option to proceed as though the request was received within the timeframe or it may elect to have Data Ticket send a "time expired letter" rejecting the appeal • Data Ticket will work with the designated Hearing Officer to schedule the Hearing based on either a pre -determined schedule or an ad hoc basis, depending on the Agency's schedule
3rd Level Court Hold & Scanning $0.75 per citation
• Data Ticket will work place the cite on hold once the Agency or Court has provided information the appellant has appealed their cite to Civil Court. 2nd Level Hearing Disposition - Optional $85.00 per hour • Data Ticket's independent, certified, insured hearing officers will be provided to the to perform in -person, phone and written hearings
• Each hearing request will be reviewed, heard or read and all required research will be performed
• The Hearing Officer will enter a judgment into the Citation Processing System for viewing by the Agency, Appellant and Data Ticket
• Hearings will be scheduled
• The Agency will incur costs associated with mileage as defined by Federal guidelines • Data Ticket will work with the Agency to arrange for the use of a conference room at an Agency location or the Agency may elect to have citations heard at a centralized location within the County
2nd Level Hearing Schedule & Disposition Letters $1.79 per letter • Data Ticket will send a custom disposition letter to the Appellant via 1 st Class Mail 09/04/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA
TICKET""
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]
• All letters are attached to the citation online and are viewable via the web • Disposition letters will be sent Monday — Friday
Miscellaneous Correspondence - Optional $1.79 per letter • Printing & Sending letters at Agency discretion (i.e. Fled, Partial Payment, Letter of Correction, etc.)
• Electronic attachment to the citation
• Windowed #10 envelope and return #9 envelope
Joint / Escrow Banking Services (Optional)
Services for the above -mentioned item include:
$150.00 per month
• Daily deposits of funds to the Agency's escrow account • Online, real-time reconciliation reports that tie directly to the bank statement • Processing of all credit card charge -backs and Insufficient Funds • Month -end reconciliation of all funds collected
• Disbursement of County / State Surcharges at month -end • Payment of Data Ticket's invoice
• Disbursement of the net remittance to the Agency
• Scanning of all payments directly to joint bank account daily using remote check deposit
• The Agency will be responsible for the purchase of banking supplies, including checks and endorsement stamps; these fees typically run $200.00 per year Charge -backs and NSF's (Optional) $1.79 per issued instance • Data Ticket will process credit card charge -backs and NSFs when notified of each occurrence
• Once processed, Data Ticket will send a custom letter to the individual detailing the returned item and the amount due on the citation
Refunds (Optional)
$2.75 per issued instance
• Data Ticket will process refunds when notified by the Agency • In the event the Agency utilizes Joint Banking, Data Ticket will verify, generate and send each refund due when notified by the bank
• Refunds will be issued weekly
• Refunds will be sent via 1st Class Mail
Monthly Minimum $150.00 per month
• A minimum fee of $150.00 will be charged on a monthly basis if services do not reach this level (not inclusive of the Joint/Escrow Banking Services fee).
Credit Card Convenience Fee $3.50 per transaction charged to the Citizen • This fee is not charged to the City, rather it is charged to the citizen in the event they elect to pay their parking citation(s) via credit or debit card 09/04/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA
TICKET
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]
This fee is charged per transaction such that an individual may pay as many citations as they choose at any point in time and incur only 1 fee.
Payment Plan Processing $15.00 per transaction
• An administrative fee will be assessed to Patrons who wish to participate in a payment plan
• This fee will cover the cost of the payment plan initiation, and the cost of a confirmation letter that is sent to the Patron confirming the details of the payment plan • The Agency will have the ability to determine whether Payment Plans are accepted and, if so, what the parameters for payment will be
• The Agency will have the ability to determine whether Payment Plans are accepted and, if so, what the parameters for payment will be
Credit Card Chargeback Processing $33.50 per transaction • An administrative fee will be assessed to Patrons who wish to participate in a payment plan
• This fee will cover the cost of the payment plan initiation, and the cost of a confirmation letter that is sent to the Patron confirming the details of the payment plan • If a chargeback occurs, a fee will be charged to the Patron for the processing of the chargeback
• No fee will be charged to the Agency
Assembly Bill 503 Changes:
With many of our Agencies focused on the implementation of AB 503, a significant concern is the impact it may have on City's Staff's time and responsibilities. Given this, we have offered to accept and review all payment plan requests for persons claiming indigency. This new process includes the acceptance of documentation via the web and US Mail, the review of this documentation and the scanning of all the documentation and attachment to the citation to which it applies. Based on each City's unique business rules, Data Ticket will either accept of deny each request and then proceed to setup the payment or issue a letter of denial with a reason for the denial. The costs for these services are provided below:
Acceptance and Scanning of Indigent Payment Plan Requests (Approval/Denial by Data Ticket) $5.00 per request
Accepting and Scanning of Indigent Payment Plan Requests (Approval/Denial by City) $2.00 per request
Indigent Payment Plan Letters $1.11 per letter
09/04/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA
TICKET
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]
Parking Citation Services Included in the Above Costs:
Online Access for the Agency's Customers: Included
The Agency's Customers will have the ability to perform the following functions online:
• View real-time citation(s) data
• Pay for a single or many citation(s)
• Request a 1st Level Administrative Review and attach up to three documents supporting their position
• Request a 2nd Level Administrative Hearing Request and attach up to three documents supporting their position
• Print a receipt
• View pictures of the citation taken by the issuing officer (if the Agency allows) Online Access for the Agency's Staff: Included
Access to the Agency's data is based on unique usernames and passwords assigned to each individual who requires access to the system. Data Ticket does not limit the number of individuals who have access to the system and the number and types of access can change at any point with a simple email request to Data Ticket.
Our Solution is setup to maintain a complete audit trail for each transaction in the system, therefore, the username is displayed next to every transaction in the system, indicating who performed the transaction and when.
Reporting: Included
• Data Ticket offers 24 reports online for our Clients to generate, print and re -print 24/7.
We provide real-time reports that can be generated for any timeframe required and we provide pre-processed/month-end reports that reflect the month -end view of data. • All reports are available online and because we do not purge data unless specifically requested to do so by a Client, the data is available if the Agency is a Client. • All reports are generated in HTML, so our Clients can copy and paste the data into Excel for data manipulation purposes.
• If the Agency were to request a report that was not already available using the standard reports or report generator, Data Ticket would work with the Agency to design the report and provide it to the Agency at no cost.
Manual Payment Processing: Included
• Manually received payments (checks, cash, money orders and credit card payments sent via US Mail) are received at our PO Box in Newport Beach where a bonded and insured courier picks up the mail daily and delivers it to our Newport Beach office • On -site Mail Department opens, sorts and batches the payments before providing them to our on -site Data Entry Department
• After double-blind entry of each payment, the citations are updated by our Quality Assurance team
09/04/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA
TICKET
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]
Payments are then provided to our Accounting Department where daily deposit slips are completed and provided to a bonded, insured courier who takes them to the bank Registered Owner Information: Included
• Registered owner information for all citations issued on California license plates • Turnaround time for acquisition of California registered owner information is same day
• Registered owner information for all citations issued on out of state license plates • Data Ticket is a recognized Strategic Partner with NLETs and has access to registered owner information nationwide real-time through NLETs service • Access to this system requires the use of the City's ORI for tracking purposes only; Data Ticket will utilize its own ORI for acquiring the out of state RO data CA DMV Holds and Releases: Charged to Agency by DMV
• California DMV Holds and Release performed daily via an online connection • Holds and releases can also be performed real-time, upon request • Citation amounts placed on hold are updated daily in the event a partial payment is made
• DMV will deduct this amount from the City's monthly check; Data Ticket will not reimburse the City for this fee because citations paid at DMV incur no Delinquent or Out of State contingency fee. 100% of the funds collected at DMV go to the City.
Customer Service:
Included
• Data Ticket provides a live, bi-lingual, on -site Customer Service Department that is fully trained to answer questions related to citation issuance, payment, adjudication, fix -it tickets, sign -offs, FTB, advanced credit reporting collections and more • All calls are recorded to quality assurance and recordings can be sent to the Agency at any time for review
• Data Ticket's IVR is bi-lingual and accessible via several toll -free numbers; the IVR provides real-time information to the caller regarding current status, including the amount due
• The IVR accepts VISA, MasterCard, Discover, and American Express Web Presence:
Included
• Data Ticket's Solution is 100% web -based and Section 508 Compliant and is provided at: www.CitationProcessingCenter.com; this is a generic website in the sense that it is not Agency branded. This website allows for the Agency and the Agency's Customers to access citations online
• If the Agency prefers an Agency branded website, one in which the look and feel mimics that of the Agency's website, Data Ticket can and will provide this feature to the Agency.
09/04/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA
TICKET
Cost Increases:
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]
Postal Rate Increase Offset — If postal rates increase during the term of the agreement, fees to DTI shall be raised immediately to offset the effect of the actual postal rate increase.
CPI Increases — There will be NO CPI increases for the duration of the agreement. 09/04/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA
TICKET
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]
EXHIBIT B - ADMINISTRATIVE CITATION PROCESSING FEE DESCRIPTION Fee Description
Administrative Citation
Processing Fee
Option 1
Administrative Citation
Processing Fee
Option 2
Citation Processing and Collections
Manual Citation
$17.00
$5.00
-Processing
Electronic Citation
$15.00
$3.00
-Processing
1st Notice Sent
No charge
$1.01
Collections
No charge
25%* of paid amount
-Delinquent
Franchise Tax Board
- SSN Look -up
$3.00 per unique SSN
$3.00 per unique SSN
-Processing
FTB Collections
15% of paid amount
15% of paid amount
Advanced Collections
Action Not Required
30% of paid amount
30% of paid amount
-Legal
Adjudication Services
Adjudication Hold &
Scanning of
Documentation
No charge
$0.50
Disposition Entry
No charge
$1.00
Disposition Letters
No charge
$1.76
Certified Letter Fee
(Optional)
$11.00 per letter
$11.00 per letter
Hearing Performance
$85.00 / hr
$85.00 / hr
*Assessed at Citation Date + 60 Days
• A minimum fee of $200.00 will be charged on a monthly basis if services do not reach this level
To further provide definition surrounding each line item, we have provided additional details below and on the following pages.
Manual and Electronic Administrative Citation Processing:
Services for the above -mentioned items include:
• Data entry of manually written citations performed within 48 hours of receipt • Quality assurance verification of manually entered citations • Scanning of all manually written citations onto our network for storage and ease of retrieval
• Bi-monthly shredding of manually written citations
09/04/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA
TICKET
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]
• Electronic transfer of all electronically written citations, recordings, videos and photographs
1st Notice Cost:
Services for the above -mentioned item include:
• Semi -custom Notice that is printed on an 8'/2 x 11" piece of paper with a perforated tear -of payment stub provided in a window envelope sent to the registered owner of a vehicle
• All notices are attached to the citation online and are viewable via the web • All notices sent via 1st Class Mail
• All notices include a return envelope in which the responsible party may submit payment
• This charge is only incurred if the individual does not pay within 90 days Delinquent Collections:
• This fee will be assessed when a citation is sixty (60) days past the citation issue date, assuming a first notice has been sent to the registered owner and the citation is not on hold for any reason
• Three Delinquent Notices will be sent to the registered owner at no cost to the City • All notices are sent via First Class mail and all notices are printed on an 8'/2 x 11" sheet of paper and folded into a window envelope; in addition, a window envelope is provided for the recipient to return payment
• All notices are attached to the citation online and are viewable via the web • If Data Ticket does not collect on a citation that is delinquent, the Agency does not owe this fee
• Notices will be sent via 1 st Class Mail, and Data Ticket will be responsible for the cost incurred and all customer service and payment entry
Franchise Tax Board Processing:
SSN Look -up
• This fee will be assessed to lookup a social security number associated with a particular responsible party and address
• This charge is charged per unique SSN, not per citation FTB Collections
• This fee is charged if a citation is paid at the Franchise Tax Board • This charge is not combined with any other charge; for example, if a citation is rolled to delinquent status and paid at FTB, only the 15% of revenue collected will be charged
• Data Ticket will send an FTB Notice to the Customer as required by the Interagency Intercept Program; this notice will be sent via 1 st Class Mail at no additional cost to the City
• All notices are attached to the citation online and are viewable via the web 09/04/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA
TICKET
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]
• Data Ticket will pay for the Agency's cost to participate in the FTB program; annually, FTB will send an invoice to the Agency for the number of debts placed at FTB; the Agency will simply provide this invoice to Data Ticket and Data Ticket will pay it in full
• If Data Ticket does not collect on a citation that is at FTB, the Agency does not owe the collection fee
Advanced Collections
• This fee is charged if a citation is paid at Advanced Collections • This charge is not combined with any other charge; for example, if a citation is rolled to delinquent status and paid at Advanced Collections, only the 26% of revenue collected will be charged
2nd Level Hearing Hold, Scanning and Scheduling of Hearing • Data Ticket will review all documentation received by the Appellant and determine whether the request received within the required timeframe • If the request was received within the required timeframe, Data Ticket's Adjudication Department will place the citation on an Administrative Hearing Request Hold and scan all received documentation into the Solution where it is displayed on the web for the Agency's Staff and the Hearing Officer
• If the request is received outside the required timeframe, the Agency will have the option to proceed as though the request was received within the timeframe or it may elect to have Data Ticket send a "time expired letter" rejecting the appeal • Data Ticket will work with the designated Hearing Officer to schedule the Hearing based on either a pre -determined schedule or an ad hoc basis, depending on the Agency's schedule
2nd Level Hearing Schedule & Disposition Letters
• Data Ticket will send a custom disposition letter to the Appellant via 1 st Class Mail • All letters are attached to the citation online and are viewable via the web • Disposition letters will be sent Monday — Friday
2nd Level Hearing Disposition
• Data Ticket's independent, certified, insured hearing officers will be provided to the to perform in -person, phone and written hearings
• Each hearing request will be reviewed, heard or read and all required research will be performed
• The Hearing Officer will enter a judgment into the Citation Processing System for viewing by the Agency, Appellant and Data Ticket
• Hearings will be scheduled
• The Agency will incur costs associated with mileage as defined by Federal guidelines 09/04/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA
TICKET
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]
Data Ticket will work with the Agency to arrange for the use of a conference room at an Agency location or the Agency may elect to have citations heard at a centralized location within the County
Joint / Escrow Banking Services (Optional)
Services for the above -mentioned item include:
$100.00 per month
• Daily deposits of funds to the Agency's escrow account • Online, real-time reconciliation reports that tie directly to the bank statement • Processing of all credit card charge -backs and Insufficient Funds • Month -end reconciliation of all funds collected
• Payment of Data Ticket's invoice
• Disbursement of the net remittance to the Agency
• Scanning of all payments directly to joint bank account daily using remote check deposit
• The Agency will be responsible for the purchase of banking supplies, including checks and endorsement stamps; these fees typically run $200.00 per year • Refunds verified and issued weekly
Charge -backs and NSF's (Optional) $5.00 per transaction • Data Ticket will process credit card charge -backs and NSFs when notified of each occurrence if Agency is not an escrow account holder
• Once processed, Data Ticket will send a custom letter to the individual detailing the returned item and the amount due on the citation
Refunds (Optional) $5.00 per transaction
• Data Ticket will process refunds when notified of each by the Agency • In the event the Agency utilizes Joint Banking, Data Ticket will verify, generate and send each refund due
• Refunds will be issued weekly
• Refunds will be sent via 1st Class Mail
Online Access for the Agency's Customers: Included
The Agency's Customers will have the ability to perform the following functions online:
• View real-time citation(s) data
• Pay for a single or many citation(s)
• Request a Hearing online and attach up to 3 supporting documents • Print a receipt
• View pictures of the citation taken by the issuing officer (if the Agency allows) Online Access for the Agency's Staff: Included
Access to the Agency's data is based on unique usernames and passwords assigned to everyone who requires access to the system. Data Ticket does not limit the number of individuals who have access to the system and the number and types of access 09/04/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA
TICKET
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]
can change at any point with a simple email request to Data Ticket.
Our Solution is setup to maintain a complete audit trail for each transaction in the system so that the username is displayed next to every transaction in the system, indicating who performed the transaction and when.
Dependent on the access rights provided to each Agency Staff member, the following capabilities are available:
• View real-time citation(s) data, including pictures taken by the Issuing Officer • Accept payment via VISA, MasterCard, Discover and American Express credit/debit cards
• Accept payment via Cash, Check or Money Order
• Process NSFs, Charge -backs and Refunds
• Reduce or increase violation amounts, dismiss citations, void citations and place a citation on hold
• Change citation data, including violations, date, time, location, comments, and others • Generate a time expired or letter of non -responsibility for a citation in the adjudication process
• View the complete reason for the Hearing Request and supporting documentation provided by the Appellant directly online
• Edit Appellant information
• Upload disposition documents sent to the Agency via US Mail • Add a note to a citation and see all comments added to the citation • View the reason for the 2nd Level Administrative Hearing Request online and view the supporting documentation provided by the Appellant, directly online • Print a receipt with or without responsible party information Reporting: Included
• Data Ticket offers 24 reports online for our Clients to generate, print and re -print 24/7.
We provide real-time reports that can be generated for any timeframe required and we provide pre-processed/month-end reports that reflect the month -end view of data. • All reports are available online and because we do not purge data unless specifically requested to do so by a Client, the data is available if the Agency is a Client.
• All reports are generated in HTML so our Clients can copy and paste the data into Excel for data manipulation purposes.
• Report Generator capabilities that provide City Personnel with the ability to create, save, share and print custom reports at any time for any time frame. • If the Agency were to request a report that was not already available, Data Ticket would work with the Agency to design the report and provide it to the Agency at no cost.
09/04/2025
Docusign Envelope ID: OBF104D2-08E4-4704-A139-777021909FAE DATA
TICKET
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]
Manual Payment Processing: Included
• Manually received payments (checks, cash, money orders and credit card payments sent via US Mail) are received at our PO Box in Newport Beach where a bonded and insured courier picks up the mail daily and delivers it to our Newport Beach office • On -site Mail Department opens, sorts and batches the payments before providing them to our on -site Data Entry Department
• After double-blind entry of each payment, the citations are updated by our Quality Assurance team
• Payments are then provided to our Accounting Department where daily deposit slips are completed and provided to a bonded, insured courier who takes them to the bank Customer Service:
Included
• Data Ticket provides a live, bi-lingual, on -site Customer Service Department that is fully trained to answer questions related to citation issuance, payment, adjudication, FTB, advanced credit reporting collections and more
• All calls are recorded to quality assurance and recordings can be sent to the Agency at any time for review
• Data Ticket's IVR is bi-lingual and accessible via several toll -free numbers; the IVR provides real-time information to the caller regarding current status, including the amount due
• The IVR accepts VISA, MasterCard, Discover, and American Express Web Presence: Included
• Data Ticket's Solution is 100% web -based and Section 508 Compliant and is provided at: www.CitationProcessingCenter.com; this is a generic website in the sense that it is not Agency branded. This website allows for the Agency and the Agency's Customers to access citations online
• If the Agency prefers an Agency branded website, one in which the look and feel mimics that of the Agency's website, Data Ticket can and will provide this feature to the Agency
Cost Increases:
Postal Rate Increase Offset — If postal rates increase during the term of the agreement, fees to DTI shall be raised immediately to offset the effect of the actual postal rate Increase.
CPI Increases — There will be NO CPI increases for the duration of the agreement. 09/04/2025
Item No. 11
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Jennifer Hennessy, Director of Finance
DATE: January 13, 2026
SUBJECT: Award Consultant Services Agreement to Willdan Financial Services for Full Cost Allocation Plan, Comprehensive User Fee Study and Development Impact Fee Study
PREPARED BY: Ward Komers, Assistant Director of Finance Tina Rivera, Purchasing Administrator
RECOMMENDATION: That the City Council award a Consultant Services Agreement to Willdan Financial Services, in the amount of $100,000 for Full Cost Allocation Plan, Comprehensive User Fee Study and Development Impact Fee Study.
BACKGROUND: On August 1, 2025, the City issued a Request for Proposals (RFP) for professional consulting services to prepare a Full Cost Allocation Plan (CAP), Comprehensive User Fee Study, and Development Impact Fee (DIF) Study. These studies will provide the City with a legally defensible basis for establishing user fees, allocating overhead costs, and updating development impact fees in compliance with Propositions 26 and 218 and the Mitigation Fee Act.
Five proposals were received by the October 1, 2025 deadline and evaluated by a panel of seven City staff members. Proposals were evaluated in accordance with the REP criteria, including Responsiveness, Qualifications and Experience, Technical Approach and Timeline, Price, and Local Vendor Preference.
The evaluated proposal rankings and amounts were as follows:
1. Willdan Financial Services
$100,000*
2. Matrix Consulting
$100,000
3. Harris & Associates
$146,207
4. DTA Public Finance
$170,070
5. Dickey & Associates
$261,756
* Local Vendor Preference Applied. Chapter 3.30 of the Temecula Municipal Code provides for a five percent (5%) Local Vendor Preference for professional services contracts evaluated on a best -value basis. Willdan Financial Services' original proposal amount was $126,880. Willdan qualified as a Local Vendor based on the Local Vendor Certification and City of Temecula
business license submitted with its proposal. After application of the five percent (5%) Local Vendor Preference pursuant to Chapter 3.30 of the Temecula Municipal Code, Willdan's proposal ranked highest among all proposers. In accordance with Temecula Municipal Code §3.30.050(B), Willdan elected, in writing and within the required timeframe, to match the lowest proposed price of $100,000 in order to remain eligible for award.
The proposed Consultant Services Agreement will be for a three-year term, with options to extend for up to two additional one-year periods, consistent with the RFP. The scope of work includes preparation of a Full Cost Allocation Plan, a Comprehensive User Fee Study covering City departments and services, and a Development Impact Fee Study compliant with the Mitigation Fee Act. The agreement includes delivery of Excel -based models, staff training, and support for public presentations and adoption.
FISCAL IMPACT: The total not -to -exceed cost of the agreement is $100,000.
Sufficient appropriations are available within existing budgeted funds. No additional budget appropriation is required.
ATTACHMENTS: Agreement and Proposal
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D
AGREEMENT FOR CONSULTANT SERVICES BETWEEN
CITY OF TEMECULA AND WILLDAN FINANCIAL SERVICES
Full Cost Allocation Plan
Comprehensive User Fee Study
Development Impact Fee Project
THIS AGREEMENT is made and effective as of January 13, 2026, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Willdan Financial Services a California Corporation, (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on January 13, 2026 and shall remain and continue in effect until tasks described herein are completed, but in no event later than January 13, 2029, unless sooner terminated pursuant to the provisions of this Agreement.
The City may, upon mutual agreement, extend the contract for two (2) additional one (1) year terms. In no event shall the contract be extended beyond January 13, 2031.
2. SERVICES
Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.
3. PERFORMANCE
Consultant shall faithfully and competently exercise the ordinary skill and competence of members of their profession. Consultant shall employ all generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
4. PAYMENT
a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed One Hundred Thousand Dollars and No cents ($ 100,000.00) for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager .
Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services.
07/29/2025
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D C. Consultant will submit invoices monthly for actual services performed.
Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Director of Finance.
5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein.
6. DEFAULT OF CONSULTANT
a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
7. OWNERSHIP OF DOCUMENTS
a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of 07/29/2025
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.
8. INDEMNIFICATION
The Consultant agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non- performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency.
9. INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons and/or damages to property, which may arise from or in connection with the performance of the work hereunder and the results of work by the Consultant, its agents, representatives, employees, or subcontractors.
a. Minimum Scope of Insurance. Coverage shall be at least as broad as:
1) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operation, property damage, bodily injury, and personal & advertising with limits no less than One Million ($1,000,000) per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, covering hired, (Code8) and non -owned autos (Code 9), with limits no less than One Million ($1,000,000) per accident for bodily injury, including death, of one or more persons, property damage and personal injury. 3) Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than One million 07/29/2025
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D ($1,000,000) per accident for bodily injury or disease. In accordance with the provisions of Labor Code Section 3700, every Consultant will be required to secure the payment of compensation to it's employees. Pursuant to Labor Code Section 1861, Consultant must submit to City the following certification before beginning any work on the Improvements:
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
By executing this Agreement, Consultant is submitting the certification required above.
The policy must contain a waiver of subrogation in favor of the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers.
4) Professional Liability (Errors and Omissions): One million ($1,000,000) per occurrence and in aggregate. Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. b. Deductibles and Self -Insured Retentions. Any deductibles or self -insured retentions must be declared and approved by the Risk Manager. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:
1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant's products and completed operations of the Consultant; premises owned, occupied or used by the Consultant. General liability coverage can be provided in the form of an endorsement to the Consultant Insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees, or volunteers. 2) For any claims related to this project, the Consultant insurance coverage shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13 as respects the City, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. This also applies to any Excess or Umbrella liability policies. 3) The Consultant may use Umbrella or Excess Policies to provide the limits as required in this agreement. The Umbrella or Excess policies shall be provided on a true "following form" or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability Insurance.
4) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect the indemnification provided to the City of Temecula, the Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees, or volunteers. 07/29/2025
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D 5) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
6) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the consultant.
7) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy.
8) Unless otherwise approved by City, if any part of the Services and Tasks is subcontracted, the Minimum Insurance Requirements must be provided by, or on behalf of, all subcontractors even if city has approved lesser insurance requirements for Consultant, and all subcontractors must agree in writing to be bound by the provisions of this section. d. Acceptability of Insurers. Insurance required above, except for workers' compensation insurance, must be placed with insurers with a current A.M. Best rating of A-:VII or better, unless otherwise acceptable to the City. Self-insurance shall not be considered to comply with these insurance requirements.
e. Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements, or copies of the applicable policy language affecting coverage required by this clause. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by the City before work commences.
However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
f. Special Risks or Circumstances. The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
10. INDEPENDENT CONTRACTOR
a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City.
Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 07/29/2025
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D
11. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.
12. RELEASE OF INFORMATION
a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
13. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above.
Mailing Address: City of Temecula
Attn: City Manager
41000 Main Street
Temecula, CA 92590
To Consultant: Willdan Financial Services
Chris Fisher
27368 Via Industria Suite 200
Temecula, CA 92590
07/29/2025
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D
14. ASSIGNMENT; CONSULTANT WORK WITH ITS EMPLOYEES;
SUBCONTRACTS
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Consultant shall perform all work under this agreement with its own employees unless City Manager approves in writing a subcontractor prior to start of subcontractor's work. Consultant shall not retain independent contractors to perform work for it under this Agreement. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant.
15. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.
16. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted.
17. PROHIBITED INTEREST
No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this project, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement.
18. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.
07/29/2025
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D
19. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 07/29/2025
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF TEMECULA
By
Jessica Alexander, Mayor
ATTEST:
By:
Randi Johl, City Clerk
APPROVED AS TO FORM:
Signed, by:
Nam' Val..i(,�i���/l.
By. €°�134Q5...
Peter M. Thorson, City Attorney
WILLDAN FINANCIAL SERVICES
Signed by:
By: [�FPqAPGAAR91buf F(S(V_r
+& ...
Robert Fisher, Vice President — Group
Manager
Signed b_y': ff .
Er
t°� SM&
By: neA7E5FaA9(na3F
Rebekah Smith, Assistant Secretary
CONSULTANT
Willdan Financial Services
Chris Fisher
27368 Via Industria Suite 200
Temecula, CA 92590
(951) 587-3528
cfisher(&wil Idan.com
9 07/29/2025
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D
EXHIBIT A
Tasks to be Performed
The specific elements (scope of work) of this service include:
All tasks to be performed are per the proposal provided by the Consultant attached hereto and incorporated herein as though set forth in full. 10 07/29/2025
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D
EXHIBIT B
Payment Rates and Schedule
Cost for services shall be as described in Consultant's proposal submitted in response to the RFP, attached hereto and incorporated herein; except that the pricing therein is modified by Consultant's written election to match the lowest -cost proposal pursuant to Temecula Municipal Code §3.30.050(B), to match the lowest -cost proposal. Accordingly, the total cost of services shall not exceed One Hundred Thousand Dollars ($100,000.00) for the total term of the Agreement, unless additional payment is approved as provided in the Payment section of this Agreement.
11 07/29/2025
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D City of Temecula, CA
Proposa
Full Cost Allocation Plan, Comprehensive User
Fee Study and Development Impact Fee Study
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Table of Contents
Qualifications and Experience........................................................................................................................................1 FirmProfile................................................................................................................................................................... 1 WilldanFinancial Services.......................................................................................................................................... 1 FirmExperience...........................................................................................................................................................2 FirmDistinctiveness.................................................................................................................................................... 2 ProjectManager / Key Staff........................................................................................................................................ 3 ChrisFisher....................................................................................................................................................................4 TonyThrasher............................................................................................................................................................... 5 PritiPatel........................................................................................................................................................................ 6 SamanthaLabitan.......................................................................................................................................................... 7 JamesEdison, JD, MPP................................................................................................................................................8 CarlosVillarreal, MPP.................................................................................................................................................... 9 References..................................................................................................................................................................10 SimilarStudies...........................................................................................................................................................13 Subcontractors..........................................................................................................................................................16 License........................................................................................................................................................................16 DI R...............................................................................................................................................................................16 BusinessSafety Record............................................................................................................................................16 Litigation.....................................................................................................................................................................16 Conflictof Interest Statement...................................................................................................................................16 ContractExceptions..................................................................................................................................................16 Technical Approach and Timeline..............................................................................................................................17 ProjectUnderstanding..............................................................................................................................................17 ProjectMethodologies..............................................................................................................................................18 WorkPlans................................................................................................................................................................. 25 CityStaff Support...................................................................................................................................................... 34 ProjectDisclaimer..................................................................................................................................................... 34 ProjectSchedules...................................................................................................................................................... 35 Project Management and Quality Assurance/Control Approach.......................................................................... 37 Price..........................................................................................................................................................................................39 Total All-inclusive Not to Exceed Maximum Price................................................................................................. 39 ComponentCosts...................................................................................................................................................... 39 Rates for Additional Professional Services............................................................................................................40 Mannerof Payment....................................................................................................................................................41 LocalVendor Certification............................................................................................................................................42 VY W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study i
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D
I LLDAN
FINANCIAL SERVICES
October 1, 2025
Ms. Tina Rivera
Purchasing Administrator
City of Temecula
41000 Main Street
Temecula, California 92590
Re: Proposal to Conduct a Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study for the City of Temecula
Dear Ms. Rivera:
Municipalities throughout California are constantly challenged to do more with less. As cities are faced with limited financial resources to address competing priorities, they strive to maintain high standards of service to their communities. Processes and staffing often evolve as staff seek efficiencies and more cost-effective service models; or sometimes practices change out of necessity in response to events such as the recent pandemic.
Considering this, it is critical for the City of Temecula ("City") to ensure that fees for requested services reflect current practices, account for the true cost of providing City services, incorporate provision for overhead rates and costs related to indirect support, and ensure maximum appropriate cost recovery, so that the revenues generated by fees cover the cost of those services to the greatest extent possible. City Staff, and ultimately the City Council, need a clear understanding of standards, service levels and the associated costs.
Likewise, Development Impact Fees should reflect current community planning and City policy objectives, both for planned development and the facilities necessary to accommodate it; so that growth pays its own way, community standards are maintained, and current residents and businesses are not negatively impacted. Impact fees also need to be developed in compliance with the Mitigation Fee Act and with attention to the effects of new legislation such as AB 516 and AB 602, so that they are defensible and transparent. Willdan would also like to affirm our understanding of the recent Sheetz v. County of El Dorado Supreme Court decision and subsequent state court decision. The current status of Sheetz is that the state court has upheld the El Dorado County fee program as compliant with federal takings law.
The upshot of Sheetz is an increase focus on nexus and proportionality, which have always been our watchwords.
Recognizing this, the City is soliciting a proposal for a Comprehensive User Willdan will work with the City to Fee Study, Full Cost Allocation Plan, and Development Impact Fee Study. create new Cost Allocation Plan, Following are specific advantages that Willdan Financial Services ("Willdan") User Fee, and Impact Fee models brings to the City for these studies: that provides the benefit of a fresh approach and new perspectives.
Part of the Community/Local Vendor — Willdan Financial Services has been a part of the Temecula community since its establishment in 1988. Our headquarters is located less than five miles from City Hall. A number of our team members are residents of Temecula, which enriches our engagement with the community. This local presence and connection to the community give our team a deep understanding and knowledge of the local area, this allows us to leverage our insights and knowledge, enabling us to contribute effectively to our partnership with the city.
Extensive Local Experience with Similar Projects, Direct Experience in Southern California, Ongoing Related Experience in Temecula — Willdan is the leading firm providing these types of studies in California. We have worked successfully with numerous cities like and close to Temecula on Fee Study projects, with objectives very similar to those for this study. Twenty Seven (27) years of experience working on similar efforts allows us to bring an unmatched understanding of City service models, processes and staffing and provide valuable perspective and insight from local cities' approaches to fees and policies on fee setting and subsidies — which also helps us conduct meaningful and efficient fee comparisons. In addition, Willdan Engineering is working with the City on an Engineering and Traffic survey, which may help inform our study of the related impact fees.
Recent related studies include the Cities of Murrieta, Lake Elsinore, Canyon Lake, Corona, Norco, Ontario, Palm Desert, Claremont, Chino Hills, Chino, Pomona, Eastvale, Irvine, South Pasadena, Los Alamitos, Bellflower, Lynwood, Tustin, Stanton, Fountain Valley, Burbank, El Monte, Montebello, West Hollywood, Arcadia, Cudahy, Lomita, and Fontana.
T 951.587.3500 ■ 800.755.6864 1 F 951.587.3510 ■ 888.326.6864 1 27368 Via Industria, Suite 200, Temecula, CA 92590 1 www.wilidan.com
Docusign Envelope ID: C09ACFOE-lE61-4EC9-961C-CB3A492E4F3D Ms. Tina Rivera, Purchasing Administrator
City of Temecula
Proposal to Conduct a Full Cost Allocation Plan,
Comprehensive User Fee Study, & Development Impact Fee Study October 1, 2025 1 Page iii
Collaborative Approach, Commitment to Support and User- friendly Models and Reports — Willdan prides itself on working closely with City staff to develop and explain an approach that is targeted toward your specific objectives. This is a distinct advantage we will bring in our approach with the City of Temecula. A collaborative approach and dedicated support ensures we clearly understand your goals and challenges, and just as importantly, you understand and are comfortable with the process,
assumptions, key drivers, and the results.
Our Cost Allocation methodologies and
models have been reviewed and approved
by Cognizant Agencies such as the US
Army and recently, the US Department of
Housing and Urban Development,
providing evidence of our thorough and
defensible approach to the development
of Cost Allocation strategies.
We create user-friendly Excel -based models that the City will retain and conduct our analysis and develop the model collaboratively with City staff. Rather than using an inflexible proprietary software program, we construct our models from the ground up, mirroring the City's budget format wherever possible. As a result, the information contained in our models is easy for City staff to interpret, and the familiar software ensures ease of navigation.
Created directly from the models, our reports clearly and graphically illustrate full and recommended levels of cost recovery and projections of revenue for fee programs, break down the costs into direct and indirect overhead categories, and present the fee methodologies. Our models and project approach are geared toward delivering work on schedule and presenting results at public meetings and council workshops.
Our team is excited about this opportunity to serve the City of Temecula. To discuss any aspect of our proposal, please contact me; my contact information is provided in the table below.
Chris Fisher
Vice President / Director
27368 Via Industria, Suite 200 1 Temecula, CA 92590
Tel #: (951) 587-3500 1 Fax #: (951) 587-3510
Email CFisher(a-)Willdan.com
As a Vice President of Willdan Financial Services, I am authorized to bind the firm to the terms of this proposal, as well as the subsequent agreement.
Respectfully,
WILLDAN FINANCIAL SERVICES
Chris Fisher
Vice President / Director
COMPREHENSIVE. INNOVATIVE. TRUSTED. 4qW
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Qualifications and Experience
Firm Profile
Willdan Financial Services is an operating division
within Willdan Group, Inc. (WGI), which was founded
in 1964 as an engineering firm working with local
governments. Today, WGI is a publicly traded
company (WLDN). WGI, through its divisions, provides
professional technical and consulting services that
ensure the quality, value and security of our nation's
infrastructure, systems, facilities, and environment.
The firm has pursued two primary service objectives
since its inception —ensuring the success of its clients and enhancing its surrounding communities.
A financially stable company, Willdan has
approximately 1,770 employees working in more than
a dozen states across the U.S. Our employees include
a number of nationally recognized Subject Matter
Experts for all areas related to the broadest definition of connected communities —six of whom are
committed to contribute their expertise throughout
the duration of the City of Temecula's Full Cost
Allocation Plan engagement, Comprehensive User
Fee Study, & Development Impact Fee Study.
Willdan has solved economic, engineering and energy �„�; �; ; I I I I 1'I �'1 I I I I challenges for local communities and delivered
industry -leading solutions that have transformed
government and commerce. Today, we are leading our clients into a future accelerated by change in resources, infrastructure, technology, regulations, and industry trends.
Willdan Financial Services
Established on June 24, 1988, Willdan Financial Services, is a national firm and is one of the largest public sector economic and financial analysis consulting firms in the United States. Since that time, we have helped over 800 public agencies successfully address a broad range of infrastructure challenges.
Our staff of over 80 full-time employees support our clients by conducting year-round workshops and on -site training to assist them in keeping current with the latest developments in our areas of expertise.
Willdan assists local public agencies by providing the following services:
• User fee studies; ■ Development impact fee establishment and analysis; • Cost allocation studies;
• Utility rate and cost of service studies;
• Real estate economic analysis;
• Feasibility studies;
• Municipal Advisory;
■ Arbitrage and Continuing Disclosure Services;
■ Economic development strategic plans;
■ District Administration Services;
■ Property tax audits;
■ Tax increment finance district formation and
amendment;
■ Housing development and implementation strategies;
■ Debt issuance support; and
■ Long-term financial plans and cash flow modeling.
N W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 1
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Firm Experience
Willdan has provided Development Impact Fee, User Fee, and Cost Allocation Plan services to municipal clients for 27 years; and has prepared comprehensive impact fee studies, user fee studies, as well as cost allocation plans, and OMB compliant cost allocation plans for clients throughout California, and the United States. Since 1998, we have developed the expertise to successfully integrate this service into the Financial Consulting Services group's primary functions.
Willdan's Financial Consulting Services staff has assisted well over 100 California government agencies with the development and/or update of all fee types. Each project has required defensible documentation and thorough coordination of fee program changes for different agency departments and stakeholders within the business community. In some cases, Willdan has been required to negotiate fees with stakeholders and, on occasion, defend them in meetings and public forums.
50+
Offices
x Nationwide
In the Previous 5 Years
Experience
across
�QQ
9 States �� V
We are particularly strong in advising our clients on the advantages and disadvantages of different fee schedule structures (Citywide Members of Government versus multiple -fee districts/zones; more versus fewer land -use California society Finance of Municipal Officers
categories; etc.) and methods of fee calculation that are based on the Finance Officers Association City's and stakeholder priorities and applicable regulations that comply CSMFO GFOA with Propositions 26 and 218.
%5+
Impact Fee
Studies
1 Municipal
Municipal
Management
Management
Association of
Association of
Northern
Southern
California
California
MMANC MMASC
Our record of success within the industry provides assurance of the PROJECT FINANCIAL COMMUNITY CPAs
professionalism and capability we will bring to this engagement. A TEAM MANAGERS CONSULTANTS ENGAGEMENT team composed of project managers and analysts develop and/or update user fee studies, cost allocation plans and development impact fees. Willdan has extensive experience with the range of fees charged in the region and the state, and the typical pros, cons, and challenges of each, both in implementation and management. Willdan will bring its expertise to the City's process of considering financial, practical and policy issues in deciding on its future fee program.
Firm Distinctiveness
Established in 1988, Willdan is a team of over 80 professionals who provide essential financial consulting services throughout California, and the United States. Willdan has provided the requested services to municipal clients for over two decades; and is the only firm providing these types of consulting services that also has a long history of providing contract staff support to public agencies for the delivery of municipal services. Willdan is the only firm providing these types of consulting services that also have a long history of providing contract staff support to public agencies for the delivery of municipal services. We are uniquely qualified to conduct the City of Temecula study.
Staff Continuity It is important to note that
Mr. Fisher has been assigned to serve as the City's representative; he Mr. Fisher has been with Willdan for 26 has been selected for this role due to his extensive experience, which years, ensuring the City of Temecula of includes the preparation and supervision of numerous fee studies, as well as his experience presenting to governing bodies, stakeholders, continuity and dedication in staffing during the completion of the project.
and industry groups.
Project Dedication
Willdan has assembled a project team of six (6) subject matter experts within the Financial Consulting Services group, to conduct the City of Temecula Fee Study engagement. This team has coordinated or participated in numerous public stakeholder and staff workshops regarding fees and cost of service -based charges. Willdan's Financial Consulting Services group is composed of a team of over 30 senior -level professional consultants. While each member of the project team currently has work in progress with other clients, the workload is at a manageable level with sufficient capacity to meet the needs of the City specific to the schedule and budget for this engagement.
Community Investment
Much of our success in developing impactful programs and studies is due to our experiences in meeting with citizen / stakeholder groups and elected officials. Our ability to explain technical information in a concise, understandable manner is a fundamental reason for our high degree of success. Willdan staff takes the time to include and inform the Community.
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Project Manager / Key Staff
Our management and supervision of the project team is very simple: staff every position with experienced, capable personnel in sufficient numbers to deliver a superior product to the City, on time and on budget. With that philosophy in mind, we have selected experienced professionals for this engagement. We are confident that our team possesses the depth of experience that will successfully fulfill your desired work performance.
Key Project Team
■
Ensure client satisfaction, flow of communication,
and oversight of the project
Chris Fisher
■
Technical guidance;
Vice President/Director
Principal -in -Charge
Project oversight;
1 g
■
Quality assurance & control; and
■
Meeting and presentation attendance.
■
Task oversight;
■
Model development;
Tony Thrasher
Cost Allocation Plan &
User Fee Study
N
Produce key elements of the analyses;
Principal Consultant
Project Manager
Responsible for project deliverables;
■
Report preparation and evaluation; and
■
Meeting and presentation attendance.
■
Collect, interpret, and analyze key data;
Priti Patel
Cost Allocation Plan &
.
Assistance with model development;
User Fee Study
Project Manager
Lead Analyst
■
Peer review; and
•
Report preparation.
•
Collect, interpret, and analyze key data;
Samantha Labitan
Cost Allocation Plan &
.
Assistance with model development;
User Fee Study
Senior Analyst
Analytical Support
■
Peer review; and
•
Report preparation.
•
Ensure client satisfaction, flow of communication,
Development Impact
and management of the project;
James Edison, JD, MPP
Fee Study
■
Technical guidance;
Managing Principal
Project Manager
Project oversight; and
•
Quality assurance & control.
Carlos Villarreal, MPP
Development Impact
•
Collect, interpret, and disseminate key data;
Fee Study
0 Report preparation; and
Principal Consultant
Lead Consultant
■
Meeting and presentation attendance
Resumes
Resumes for Willdan's project team are presented on the following pages.
N W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 3
Docusign Envelope ID: C09ACFOE-lE61-4EC9-961C-CB3A492E4F3D Chris Fisher
Principal -in -Charge
Education Mr. Chris Fisher, Vice President / Director of Willdan's Financial Consulting Services group, will serve San Francisco State as Technical Advisor for the City of Temecula's engagement. He will also share his extensive University, Bachelor knowledge related to cost -of -service principles with members of the project team. of Science, Finance
Mr. Fisher joined Willdan in April of 1999, and during that time has managed an array of financial Areas of Expertise consulting projects for public agencies in California, Arizona, Colorado, Texas, and Florida, Cost of Service coordinating the activities of resources within Willdan, as well as those from other firms working on Analyses these projects. He is one of the firm's leading experts for special district financing related to public infrastructure, maintenance, and services, including public safety.
Multi -disciplinary Select Related Experience
Team Management
Mr. Fisher was, or is currently serving as, the technical advisor for the following select multi -disciplined Special District cost of service fee studies (Cost Allocation Plan, User Fee Study, and Development Impact Fee Study) Formations engagements; this is due to his extensive experience managing multi -disciplinary teams, his primary responsibilities include planning, overseeing, supporting, and coordinating the project team, and Client Presentations maintaining client contact and satisfaction through all phases of the studies.
Proposition 218
City of Arroyo Grande, CA
0 City of Pacifica, CA
■ City of Atwater, CA
0 City of Pismo Beach, CA
Affiliations
0 City of Bellflower, CA
0 City of Pittsburg, CA
California Society of
0 City of Chino Hills, CA
0 City of Pomona, CA
Municipal Finance
Officers
0City of Cudahy, CA
0 City of Richmond, CA
■ City of El Monte, CA
0 City of Rosemead, CA
Municipal
0 City of Fillmore, CA
0 City of San Bruno, CA
Management
Association of
0City of Gilroy, CA
0 City of San Fernando, CA
Northern California
0 City of Hayward, CA
0 City of San Jacinto, CA
California Municipal
• City of Hughson, CA
• City of San Marcos, CA
Treasurers
• City of Irwindale, CA
• City of Santa Paula, CA
Association
City of Laguna Hills, CA
City of St. Helena, CA
26 Years' Experience
• City of Lake Elsinore, CA
City of Twenty -Nine Palms, CA
• City of McFarland, CA
County of San Benito, CA
• City of Murrieta, CA
• Town of Apple Valley, CA
City of West Hollywood, CA — Comprehensive User Fee Study and Cost Allocation Plan:
Mr. Fisher is the principal -in -charge for the City's Comprehensive User Fee Study and Cost Allocation Plan engagement, managing the overall execution of the project, providing technical guidance and quality control.
City of Burbank, CA — Comprehensive Citywide User Fees and Charges Study: Mr. Fisher oversaw the City's recently completed Citywide User Fees and Charges Study.
City of Pomona, CA — Master Fee Schedule Update: Mr. Fisher was the principal -in -charge for the City's master fee schedule update and update of the development impact fees. Mr. Fisher provided quality control and served as the primary contact with the City.
City of Murrieta, CA — Cost Allocation & OMB Compliant Plan and Comprehensive User Fee Study: Mr. Fisher served as the project manager on the City's fee study. The primary objective for the cost allocation study was to ensure that general government costs were fairly and equitably allocated to appropriate programs and funds. The City recently re-engaged Willdan to conduct an update to the Cost Allocation Plan and User Fee Study.
City of Irvine, CA — OMB Cost Allocation Plan and Comprehensive User Fee Study: Willdan completed a cost allocation plan and user fee study for the City of Irvine. Mr. Fisher managed and provided quality assurance to this project, ensuring the accuracy of the models, as well as the final reports. He also presented the results to the City's Finance Commission and to the City Council.
N W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 4
Docusign Envelope ID: C09ACFOE-lE61-4EC9-961C-CB3A492E4F3D Tony Thrasher
Project Manager - Cost Allocation Plan and User Fee Study Education Due to his cost allocation and user fee analyses experience, Mr. Tony Thrasher has been selected to Bachelor of Science serve as Project Manager for the City's engagement. Mr. Thrasher is a Principal Consultant within the in Economics; Financial Consulting Services group, whereby his responsibilities include managing projects and California State conducting fiscal analyses for cost allocation plans, user fees, and utility rate studies.
Polytechnic
University, Pomona Mr. Thrasher's prior employment was as a financial analyst working in bond, equity, and mortgage - backed security markets for Wells Fargo Bank, Bank of New York Mellon, and Deutsche Bank. His Areas of Expertise experience includes portfolio accounting, differential analysis, and forecasting.
Cost Allocation
Plans Select Related Experience
City of Chino Hills, CA — Cost Allocation Plan and Comprehensive User Fee Study: Mr. Thrasher Fiscal Analysis for is the project manager for the City's Cost Allocation Plan and Comprehensive User Fee Study. He is User Fees and working directly with the City contact throughout the engagement.
Rates
City of Indian Wells, CA — User Fee Study: Mr. Thrasher served as the technical project manager District for the City's Administrative, Building, Planning and Public Works Departments. The study involved the Administration identification of existing and potential new fees, fee schedule restructuring, data collection and Services analysis, orientation and consultation, quality control, communication and presentations, and calculation of individual service costs cost recovery levels.
Utility Rate Studies
City of Palm Desert, CA — Cost Allocation Plan and Comprehensive User Fee Study:
15 Years' Experience Mr. Thrasher served as the technical project manager for the City's full cost allocation plan and user fee study. He was directly responsible for the creation of both models for the study, gathering and verification of the data, managing the analysts working to support him and presenting results to City staff and the City Council.
City of San Marcos, CA — Cost Allocation Plan, Indirect Cost Rate Proposals and Comprehensive User Fee Study: Mr. Thrasher is the project manager for the City of San Marcos' full and OMB compliant cost allocation plan, preparation of Indirect Cost Rate proposals, and Comprehensive User Fee Study engagement. He was the primary in developing the model, which contains all City personnel and expenditures broken down into the ICRP tables.
City of Pomona, CA — Master Fee Schedule Update: Mr. Thrasher served as the project manager for the master fee schedule update portion of the City of Pomona's engagement, which also included an update of the development impact fees. Mr. Thrasher was responsible for the development of models and reports and coordinating analytical support.
City of Irvine, CA — OMB Cost Allocation Plan and Comprehensive User Fee Study: Serving as the project's analyst, Mr. Thrasher provided analytical support; and designed micro -level allocation models to ensure full -cost recovery for public safety, public works, community development, community services, and administrative departments.
City of Eastvale, CA — Cost Allocation Plan and User Fee Study: Mr. Thrasher was the assigned project manager who worked directly with the City on this project, overseeing the analytical team, developing the cost allocation and fee models, and delivering results to City management and Council.
City of West Hollywood, CA — Comprehensive User Fee Study and Cost Allocation Plan:
As the project manager for City's Comprehensive User Fee Study and Cost Allocation Plan engagement, Mr. Thrasher is overseeing the project analysts and is heavily involved in the analysis, development of models, preparation of reports and delivery of results.
City of Burbank, CA — Comprehensive Citywide User Fees and Charges Study: Mr. Thrasher was the project manager for the City's recently completed study, He directed the preparation of the model and reports and was responsible for the delivery of results to the City.
City of San Fernando, CA — Cost Allocation Plan and Comprehensive User Fee Study: Mr.
Thrasher was the project manager for the City's cost allocation plan, OMB compliant plan and comprehensive user fee study engagement. Willdan has recently, through a competitive bid, been re -selected to update the cost allocation plan,
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study
Docusign Envelope ID: C09ACFOE-lE61-4EC9-961C-CB3A492E4F3D Priti Patel
Lead Analyst - Cost Allocation Plan and User Fee Study
Education
Ms. Priti Patel is a Project Manager in the Financial Consulting Services group. She plays a crucial Bachelor of Arts;
role in the project team by conducting utility rate analyses, fee studies, cost allocation plans, monitoring Business
Proposition 218 compliance, and establishing special districts. Ms. Patel is responsible for coordinating Management,
and performing activities related to Cost Allocation Plans and User Fee Studies. This includes Information Systems
integrating and adjusting databases, analyzing revenues and expenditures, and preparing and
International
documentation. Additionally, she regularly interacts with clients as part of her responsibilities.
Business,
Ms. Patel joined Willdan as an analyst with the District Administration Group, while with DAS she University of
performed research and analysis needed for local government financial issues related to district Cincinnati
administration, including document data entry and updating, database management, research and report preparation. She also provided general information on questions pertaining to Assessment Areas Expertise
Districts and special taxes (such as Mello-Roo's Pools), as well as the status of property delinquencies.
Cost Allocation Plans
Select Related Experience
User Fee Studies
City of West Hollywood, CA — Comprehensive User Fee Study and Cost Allocation Plan:
Ms. Patel is serving as the primary financial analyst for City of West Hollywood's Fee Study Proposition 218
engagement. Ms. Patel has been instrumental in collecting the necessary data and collaborating with the City and Willdan senior project team members in conducting the study, including development of 11 Years' Experience
the model, researching similar fees in comparable cities and preparation of reports.
City of Burbank, CA — Comprehensive Citywide User Fees and Charges Study: Ms. Patel provided analytical support and gathered budget and allocation basis data for this engagement. She also assisted in the development of the financial model.
City of San Fernando, CA — Cost Allocation Plan and Comprehensive User Fee Study: Ms. Patel provided support to senior team members in the preparation of the cost allocation plan, OMB compliant plan and comprehensive user fee study engagement.
City of Palm Desert, CA — Cost Allocation Plan and Comprehensive User Fee Study: Ms. Patel was assigned as the analyst to the City of Palm Desert's full cost allocation plan and user fee study.
She supported the project manager by gathering necessary data, preparing the initial draft models and reports, and working directly with City Staff to refine and update results during review iterations.
City of Indian Wells, CA — User Fee Study: Ms. Patel served as the analyst for the City's user fee study for the Administrative, Building, Planning and Public Works Departments. She led the analytical efforts by developing the User Fee model and report and gathering and evaluating the data necessary for the study. She also participated in the on -site interviews with Staff to discuss service delivery processes.
City of Chino Hills, CA — Cost Allocation Plan and Comprehensive User Fee Study: Providing analytical support in the preparation of a cost allocation plan and comprehensive fee study, Ms. Patel worked to identify and take into account direct and indirect costs, along with changes in staffing, structure, and service delivery methods. She is also assisting in the preparation of user-friendly Excel - based models that City staff can easily update in the future to determine the proper allocation of expenditures and ongoing full cost of City -provided services.
City of Chino, CA — Cost Allocation Plan and Comprehensive User Fee Study: Ms. Patel provided analytical support in the preparation of a full cost allocation plan and fee study for the development of a master list of fees. She prepared and presented the models, results, findings and reports.
City of National City, CA — Cost Allocation Plan, OMB Compliant Cost Allocation Plan, User Fee Study, and ISF Allocation Study: Ms. Patel provided analytical support in the preparation of this study, her primary duties included development of the models, finalizing model figures and results, and generating reports.
City of Yucaipa, CA — Cost Allocation Plan and Comprehensive User Fee Study: Provided analytical support in the preparation of a Cost Allocation Plan and OMB compliant cost allocation plan and comprehensive fee study for the development of a master list of fees.
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 6
Docusign Envelope ID: C09ACFOE-lE61-4EC9-961C-CB3A492E4F3D Samantha Labitan
Analytical Support - Cost Allocation Plan and User Fee Study Education Ms. Samantha Labitan is a Senior Analyst within Willdan's Financial Consulting and District University of Administration Services groups. Ms. Labitan provides analytical support under the guidance of the California, Santa project team. Her primary function is to support project managers and senior analysts with cost Barbara allocation plans and user fee studies. She specializes in analysis for a variety of clients, including cities, Bachelor of Arts, water districts, public utilities, and school districts.
Mathematics
She regularly speaks with individuals representing title companies, real estate agencies, and appraisal Areas of Expertise firms, together with staff from cities and counties. Willdan's proprietary computer system allows him to Cost Allocation Plans readily access the owner's name, the Assessor's Parcel Number, existing and future taxes or assessments, and more; thus, enabling expedient service. Community Facilities Districts, Local User Fee Studies Improvement Districts, Landscape and Lighting Districts, and County Service Areas are some of the special districts she administers.
Benefit/Maintenance Select Related Experience
Assessment Districts
City of Lynwood, CA — Cost Allocation Plan & OMB Compliant Cost Allocation Plan and User Community Facilities Fee Study: Ms. Labitan provided support to the project team specific to the preparation of a Districts comprehensive fee study, full and OMB compliant cost allocation plan. Ms. Labitan worked in tandem with the project managers to identify and account for direct and indirect costs, along with changes in Local Improvement staffing, structure, and service delivery methods. The City has recently hired Willdan to conduct Districts updated studies.
8 Years' Experience City of West Hollywood, CA — Cost Allocation Plan and Comprehensive User Fee Study: For this project, Ms. Labitan provided analytical support. Primary duties include gathering and verifying necessary data, finalizing model figures and generating reports.
City of San Fernando, CA — Cost Allocation Plan and Comprehensive User Fee Study:
Ms. Labitan is currently providing support to senior team members in the preparation of a cost allocation plan, OMB compliant plan and comprehensive user fee study.
City of Blythe, CA — Full and OMB Compliant Cost Allocation Plan: Ms. Labitan served as the analyst in the preparation of a full and OMB compliant cost allocation plan, for the City of Blythe engagement.
City of El Centro, CA — Full & OMB Compliant Cost Allocation Plan and User Fee Study:
Ms. Labitan served as the analyst in the preparation of a full & OMB compliant Cost Allocation Plan and Comprehensive User Fee Study, for the City of El Centro engagement.
City of Gilroy, CA — Cost Allocation Plan and Comprehensive User Fee Study: Ms. Labitan worked on the team for the City's fee study project, providing analytical support, gathering data, working with staff to make refinements, and developing cost allocation and fee models to ensure full - cost recovery for building and safety, planning, community development, and public works departments.
City of Los Banos, CA — Full & OMB Compliant Cost Allocation Plan and Comprehensive User Fee Study: Ms. Labitan provided analytical support to the project team for the City's comprehensive fee study, full and OMB compliant cost allocation plan.
City of Richmond, CA — Cost Allocation Plan & User Fee Study: As analytical support, Ms.
Labitan provided assistance to the project team. Primary duties included gathering and verifying necessary data, finalizing model figures and generating reports.
City of Pismo Beach, CA — Comprehensive User Fee Study: Ms. Labitan is currently serving in the capacity of assistant analyst for the City's comprehensive fee study.
City of Goleta, CA — Cost Allocation Plan, OMB Compliant Plan, and Comprehensive User Fee Study: Ms. Labitan provided analytical support to the project team for the City's comprehensive fee study, full and OMB compliant cost allocation plan.
City of Brighton, CO — Cost Allocation & OMB Compliant Plan: Ms. Labitan is providing analytical support for the City's cost allocation plan.
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study
Docusign Envelope ID: C09ACFOE-lE61-4EC9-961C-CB3A492E4F3D Education
Juris Doctorate,
Boalt Hall School
of Law, University
of California,
Berkeley
Master of Public
Policy, Richard and
Rhoda Goldman
School of Public
Policy, University of
California, Berkeley
Bachelor of Arts,
magna cum laude,
Harvard University
Professional
Registrations
Member of State Bar,
California
Affiliations
Council of
Development
James Edison, JD, MPP
Project Manager - Development Impact Fee Study
Mr. James Edison, a Willdan Financial Services Managing Principal, specializes in the nexus between public and private, with expertise in public -private partnerships, and the benefits of economic development to municipalities and state, provincial, regional, and national governments. He possesses deep expertise in land use economics, with a specialty in finance and implementation, including fiscal impact and the public and private financing of infrastructure and development projects, both in the U.S. and internationally. Mr. Edison's public -sector experience includes local and regional economic impact studies; fiscal impact evaluations; new government formation strategies; and the creation of impact fees, assessments, and special taxes to fund infrastructure and public facilities. He has conducted numerous evaluations of the economic and fiscal impact of specific plans and consulted on a wide variety of land use planning topics related to community revitalization and the economic and fiscal impacts of development.
As a former bond attorney, Mr. Edison understands the legal underpinnings and technical requirements of public financing instruments and has advised both public and private clients on the use of individual instruments, and the interaction between those instruments and the needs of developers and project finance.
Select Related Experience
County of Riverside, CA — Comprehensive Impact Fee Update: Mr. Edison led the effort to establish a comprehensive fee program for the County, including facilities fees for fire, police, parks, criminal justice, libraries, and traffic. He prepared the technical and analytical documents necessary to calculate the fee and establish the necessary nexus to collect it, as well as presented the fees during public hearings to the County Board of Supervisors. Mr. Edison is the project manager on the County's current impact fee update.
Finance Agencies City of Murrieta, CA — Master Facilities Plan and Development Impact Fee Calculation Report Update: Mr. Edison served as the principal -in -charge of the City's study to update their Master CFA Society of Facilities Plan and Development Impact Fee Calculation Report, to ensure that new development pays San Francisco the capital costs associated with growth.
Congress for the City of Moreno Valley, CA — Comprehensive Development Impact Fee Study: Mr. Edison was the New Urbanism principal -in -charge for the City's comprehensive impact update. Fee categories included arterial streets, traffic signals, interchanges, parks, recreation, fire, police, library, corporation yard, Urban Land Institute maintenance equipment, and animal shelter facilities.
City of Carpinteria, CA — Development Impact Fee Update: Mr. Edison was the project manager Seaside Institute for the City of Carpinteria's Development Impact Fee update study engagement. The study included International updates to the following fees: highways and bridges, streets and thoroughfares, traffic control, parking, Economic storm drain, general government, aquatic, park and recreation, and open space. The City has engaged Development Council Willdan again to update their impact fees.
City of McFarland, CA — Impact Fee Study Update: Mr. Edison was the principal -in -charge and 27 Years' Experience technical advisor on the update to the City's development impact fee program. The study included the following facility fee categories; general government, law enforcement, park and recreation, fire protection, water, sewer, storm drain, and traffic.
City of Manteca, CA — Fire Impact Fee Update: Mr. Edison served in the capacity of project manager for the update of the City's fire services impact fee program.
City of Fillmore, CA — North Fillmore Specific Plan Nexus Study: Mr. Edison is currently assisting the City with an analysis of development impact fees needed to finance public facilities necessary for the development of the North Filmore Specific Plan. Public facilities included in this analysis include water, sewer systems, recycled water, and streets.
City of Pismo Beach, CA — Development Impact Fee Update: Mr. Edison served in the role of principal -in -charge of an update to the City's impact fee program. The program included the following facilities: police, fire protection, park and recreation improvements, water system improvements, wastewater, traffic, and general government/administrative facilities. Prior to fee program adoption, a stakeholder meeting was held to inform the public about the project, and to solicit feedback from the development community.
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 8
Docusign Envelope ID: C09ACFOE-lE61-4EC9-961C-CB3A492E4F3D Carlos Villarreal, MPP
Lead Consultant - Development Impact Fee Study
Education
Mr. Villarreal is a Principal Consultant in the Financial Consulting Services group of Willdan Financial Master of Public
Services. He is proposed to serve in the role of lead analyst for the City of Temecula's engagement Policy, Richard and
due to his experience documenting nexus findings for development impact fees, preparing capital Rhoda Goldman
improvement plans, facilitating stakeholder involvement, and analyzing the economic impacts of fee School of Public
programs. He has supported adoption of fee programs funding a variety of facility types, including, but Policy, University of
California, Berkeley
not limited to transportation, parks, library, fire, law enforcement and utilities.
Select Related Experience
Bachelor of Arts,
City of Upland, CA — Impact Fee Study Update: Conducted a study to update the City's impact fee Geography,
University of
program, including general government, regional transportation, water, sewer, storm drain and park California, Los
fees. Traffic fees were established within the San Bernardino Associated Governments' (SANBAG) Angeles; Minor in
guidelines to provide a local funding source for improvements of regional significance.
Public Policy and
City of Moreno Valley, CA — Comprehensive Development Impact Fee Study: Mr. Villarreal served Urban Planning
as the project manager for the City's comprehensive impact update. Fee categories included arterial Areas of Expertise
streets, traffic signals, interchanges, parks, recreation, fire, police, library, corporation yard, Fiscal Impact
maintenance equipment, and animal shelter facilities. In 2022 the City added a public arts fee and Analyses
workforce development facility fee.
Development Impact
County of Riverside, CA — Comprehensive Impact Fee Update: Mr. Villarreal served as the lead Fees
analyst in the effort to establish a comprehensive fee program for the County, including facilities fees for fire, police, parks, criminal justice, libraries, and traffic. He assisted in the preparation of the Public Facilities
technical and analytical documents necessary to calculate the fee and establish the necessary nexus.
Financing Plans
Mr. Villarreal is once again serving on the project team to update the County's impact fees.
GIS Analysis
City of Carpinteria, CA — Development Impact Fee Update: Mr. Villarreal served in the role of lead analyst to update the City of Carpinteria's impact fees, which included highways and bridges, streets 19 Years' Experience
and thoroughfares, traffic control, parking, storm drain, general government, aquatic, park and recreation, and open space. The City has engaged Willdan again to update their impact fees and Mr.
Villarreal is serving in the role of project manager.
City of McFarland, CA — Impact Fee Study Update: Mr. Villarreal served as project manager updating the City's development impact fee program. The study comprehensively updated the City's fee program, incorporating new facility master planning and infrastructure costs necessary to facilitate expected development in the City through 2040. The fees were adopted by the City Council in 2020.
City of Pismo Beach, CA — Development Impact Fee Update: Mr. Villarreal served in the role of project manager for the City's impact fee project. The program included: police, fire protection, park and recreation improvements, water system improvements, wastewater, traffic, and general government/administrative facilities. Prior to fee program adoption, a stakeholder meeting was held to inform the public about the project, and to solicit feedback from the development community.
County of Stanislaus, CA — Impact Fee Study Update: Mr. Villarreal served in the role of project manager for a study updating the County's existing impact fee program. The program includes a range of facilities, like public protection, library, and parks. The study also included a transportation facilities impact fee, with different fees calculated for two zones in the County. Considerable stakeholder outreach was an integral component of this project.
City of Oroville, CA — Impact Fee Study Update: Mr. Villarreal served as project manager for a study updating the City's development impact fee program, including parks, law enforcement, general government, fire suppression, and traffic facilities. The fee program was adopted by the City Council in 2015. The City has engaged Willdan again to update the 2015 study, and Mr. Villarreal served in the role of project manager.
City of Santa Clara, CA — Parks Fee Update: As assistant project manager to Mr. Edison, Mr.
Villarreal collected the necessary data to update the City's park impact fee. This project included a demographic analysis and estimation of the cost of acquiring and improving public park land.
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 9
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D References
Below are recent project descriptions, including client contact information, that are similar in nature to those requested by the City of Temecula engagement.
Combined Studies
City of M u rrieta, CA
Comprehensive User Fee Study, Full & OMB Cost Allocation Plan, & Development Impact Fee Study Willdan was engaged by the City of Murrieta to complete a full and OMB compliant cost allocation plan, comprehensive user fee study and development impact fee study. Our primary objective for the cost allocation study was to ensure that general government costs were fairly and equitably allocated to appropriate programs and funds, which are based on tailored and well thought out allocation factors. For the comprehensive user fee study, the primary objective was to ensure that fees for requested services were calculated to account for the full cost of providing the services, and set appropriately, given City policy and financial objectives.
For the impact fee study Willdan developed a technically defensible fee justification based on the reasonable relationship and deferential review standards; provided a schedule of maximum -justified fees by land use category; engaged stakeholders to facilitate public support for the impact fee; and provided comprehensive documentation of all assumptions, methodologies, and results, including findings required by the Mitigation Fee Act Client Contact:
Javier Carcamo, Finance Director
1 Town Square, Murrieta, CA 92562
Tel #: (951) 461-6090 1 Email: jcarcamo(a�murrietaca.gov City of San Marcos, CA
Comprehensive User Fee Study, Full & OMB Cost Allocation Plan, Indirect Cost Rate Proposals, Development Impact Fee Update
Willdan was engaged by the City of San Marcos to complete a full and OMB compliant cost allocation plan and preparation of Indirect Cost Rate proposals. Our primary objective for the cost allocation study was to ensure that general government costs were fairly and equitably allocated to appropriate programs and funds, which are based on tailored and well thought out allocation factors. Models were created, which contained all City personnel and expenditures broken down into the ICRP tables that are needed for a report; once approved individual ICRP's will be created for each department individually.
The impact fee study centered upon the review and update of multiple fee categories, in addition to adding several new fee categories for the City. Willdan prepared the study and presented the results at several City Council workshops prior to a public hearing where the program was adopted in 2022.
Client Contact: Jeffrey Jorgenson, Accountant
3 Civic Center Drive, San Marcos, CA 92069
Tel #: (760) 744-1050, ext. 3123 1 Email: net
City of Pismo Beach, CA
Development Impact Fee Study and Full & OMB Compliant Cost Allocation Plan, Comprehensive User Fee Study Willdan assisted the City of Pismo Beach with an update to their impact fee program. The program included the following facilities: police, fire protection, park and recreation improvements, water system improvements, wastewater, traffic, and general government/administrative facilities. This project was warranted due to the amount of time that had elapsed since the prior update, coupled with the adoption of new and revised public facility master plans that complemented the updated impact fees. Prior to fee program adoption, Willdan held a stakeholder meeting to inform the public about the project, and to solicit feedback from the development community.
Additionally, Willdan worked on a User Fee Study for the City. Willdan has reviewed and analyzed existing user fee programs and made recommendations for updates and/or new fees based on this review, our experience, and consultation with City Staff. We developed a comprehensive cost of service model and analysis model that will calculate the full cost of services for which fees are charged and serve as the basis for fee -setting discussions.
Client Contact: Nadia Feeser, Administrative Services Director 760 Mattie Road, Pismo Beach, CA 93449
Tel #: (805) 773-7010 1 Email: nfeeser(cDpis mobeach.org WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 10
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Cost Allocation Plan and User Fee Study
City of Chino Hills, CA
Full Cost Allocation Plan and Comprehensive User Fee Study The City of Chino Hills engaged Willdan to complete a comprehensive Cost Allocation Plan and Comprehensive User Fee Study. Willdan staff met with City staff to verify the City's objectives for the study, independently gathered most of the necessary data for the development of the CAP model and methodology and worked directly with City staff to gather additional detail or clarify information where necessary. We worked with City staff to understand the various functions served by indirect staff in various City departments, and which operating departments or funds they served. We worked directly with City staff to develop and verify allocation bases and make adjustments through several iterations of the CAP model, as necessary.
We developed a cost -of -service analysis and model that updated existing fees and incorporated new fees and used it to create an updated comprehensive fee schedule.
Willdan is currently providing an update to the User Fee Study and Cost Allocation Plan.
Client Contact: Christa Buhagiar, Finance Director
14000 City Center Drive, Chino Hills, CA 91709
Tel. #: (909) 364-2642 1 Email: cbuhagiar chinohills.org City of Eastvale, CA
Comprehensive User Fee Study and Full & OMB Cost Allocation Plan Through competitive bid, the City of Eastvale engaged Willdan Financial Services to conduct a comprehensive study of the City's user fees, as well as the preparation of a Full and OMB compliant Cost Allocation Plan.
Our primary objective for the cost allocation study was to ensure that general government costs are fairly and equitably allocated to appropriate programs and funds, based on tailored and well thought out allocation factors. The Cost Allocation Plan was also created to develop OMB compliant overhead allocations and indirect rates.
Willdan is currently wrapping up the Comprehensive User Fee Study. The Cost Allocation Plan and primary User Fee Study are complete. We are working with the City to incorporate some minor adjustments and conduct meetings with local stakeholder groups, Willdan developed the Cost Allocation Plan and model, reviewed and analyzed existing user fee programs, and working collaboratively with staff, made suggestions as necessary for additions to the City's fee schedule for activities for which fees were not currently being charged.
Client Contact: Amanda Wells, Finance Director/ City Treasurer 12363 Limonite Ave. Suite 910, Eastvale, CA 91752 1
Tel #: (951) 703-4430 1 Email: finance(abeastvaleca.gov City of Burbank, CA
Comprehensive User Fee Study
In Spring of 2023 Willdan completed a comprehensive master user fee study for the City of Burbank. Burbank is a large, diverse city with a full range of municipal services. We worked with City staff to gather the necessary data to incorporate appropriate central service overhead factors from the City's current Cost Allocation Plan into this analysis. Following this, we analyzed the current fee schedule, developed a detailed cost -of -service analysis, and calculated the full cost of providing services for which fees are charged.
We also evaluated opportunities to implement new fees and eliminate obsolete ones. Finally, we conducted fee comparisons with other local municipal agencies and worked with City Staff to develop fee -setting recommendations that incorporated policy guidelines and presented these to the City Council for adoption.
Willdan updated many of the fee programs and their structures. Final master fee recommendations were made to address the City's goal to maximize the recovery of the costs of providing services, to the best extent possible, including overhead. The final steps of the process included a detailed presentation to the City Council, and delivery to the City of the fee model for their future use.
Client Contact: Justin Hess, City Manager
275 East Olive Avenue Burbank, CA 91502
Tel #: (818) 238-58001 Email: jhess(a�burbankca.gov
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 11
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Development Impact Fee Study
City of Moreno Valley, CA
Development Impact Fee Study
Willdan was retained to perform a comprehensive update the City's impact fee program in 2020. The City's fee program included a variety of impact fee categories including: arterial streets, traffic signals, interchanges, parks, recreation, fire, police, library, corporation yard, maintenance equipment, and animal shelter facilities. The nexus study justified fees that were significantly higher than the City's current fees, partially because the fees had not been comprehensively updated in some time.
Willdan worked with City staff to recommend a phased approach to implementing the fees, so that the City could increase its fees on a regular schedule, so that developers could have certainty about what the fees would be in the near future Upon completion of the comprehensive update, Willdan was retained again to create a fee to fund workforce development facilities and a public arts impact fee, which were both adopted by the City in late 2022.
Client Contact: Michael Lloyd, PE, Public Works Director 14177 Frederick Street, Moreno Valley, CA 92553
Tel #: (951) 413-3100 1 Email: michaell(a_moval.org
County of Riverside, CA
Development Impact Fee Study
Willdan assisted the County of Riverside with an update of its comprehensive impact fee program in 2014. The fee categories were broad and diverse including countywide facilities such as jail detention facilities and county parks and trails; unincorporated only facilities such as fire stations and libraries; and County planning area specific facilities including storm drain and traffic improvements. Other facilities needed to be differentiated between the Eastern and Western portions of the County due to separation by distance, as well as varying level of facilities by region.
The process was lengthy, involving significant efforts to inform staff of methodological differences between the Willdan methodology and the methodology of the previous consultant.
Willdan was again selected in October 2019, through competitive bid, to update the County's development impact fees for 2030 and is currently engaged in this effort.
Client Contact: Serena Chow, Administrative Services Manager II 4080 Lemon Street, Riverside, CA 92501
Tel #: (951) 955-6619 1 Email: schow(a)-rivcoeda.org
City of Cudahy, CA
Development Impact Fee Update
The City of Cudahy charges a wide range of development impact fees to new development. The City sought to comprehensively update its impact fee program for potential changes in demographics, growth projections, project costs and facility standards. The resulting fees funded new development's share of planned facilities, while not overburdening development with unnecessary costs.
Willdan developed a technically defensible fee justification based on the reasonable relationship and deferential review standards; provided a schedule of maximum -justified fees by land use category; engaged stakeholders to facilitate public support for the impact fee; and provided comprehensive documentation of all assumptions, methodologies, and results.
Client Contact: Joshua Calhoun, CPA, Finance Director
5220 Santa Ana Street, Cudahy, CA 90201
Tel #: (323) 773-5143 1 Email: jcalhoun(c�cityofcudahyca.gov V1I W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 12
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Similar Studies
Listed in the table below, is an abbreviated list of the public agencies in which similar services are currently in progress, or have been completed, in the previous five years by the project team included within this submission.
City of Arroyo Grande, CA
City of Atwater, CA
City of Alameda, CA
City of Amarillo, TX
City of Arcadia, CA
City of Aurora, CO
City of Barstow, CA
City of Bellflower, CA
City of Belmont, CA
City of Blythe, CA
City of Brea, CA
City of Capitola, CA
City of Carpinteria, CA
City of Cerritos, CA
City of Chino Hills, CA
City of Claremont, CA
City of Commerce, CA
City of Commerce City, CO
City of Compton, CA
City of Corona, CA
City of Cudahy, CA
City of Dinuba, CA
City of Eastvale, CA
City of El Centro, CA
City of El Cerrito, CA
City of El Monte, CA
City of Emeryville, CA
City of Encinitas, CA
City of Fillmore, CA
City of Fontana, CA
City of Fountain Hills, AZ
City of Fullerton, CA
V1I W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 13
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D City of Fremont, CA
City of Galt, CA
City of Georgetown, TX
City of Gilroy, CA
City of Hayward, CA
City of Hughson, CA
City of Hollister, CA
City of Indian Wells, CA
City of Irvine, CA
City of Irwindale, CA
City of La Mesa, CA
City of Laguna Hills, CA
City of Lake Elsinore, CA
City of Lindsay, CA
City of Los Angeles, CA
City of Los Banos, CA
City of Lomita, CA
City of Lynwood, CA
City of McFarland, CA
City of Manteca, CA
City of Mission Viejo, CA
City of Montebello, CA
City of Monterey, CA
City of Morgan Hill, CA
City of Mountain View, CA
City of Murrieta, CA
City of Napa, CA
City of National City, CA
City of Norco, CA
City of North Port, FL
City of Oroville, CA
City of Pacifica, CA
City of Palm Desert, CA
City of Patterson, CA
City of Petaluma, CA
- `
V1I W I LLDAN Full Cost Allocation Plan, Comprehensive
User Fee Study, & Development Impact Fee Study
14 Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D City of Pismo Beach, CA
City of Pittsburg, CA
City of Pomona, CA
City of Rancho Mirage, CA
City of Richmond, CA
City of Rosemead, CA
City of St. Helena, CA
City of San Bruno, CA
City of San Fernando, CA
City of San Jacinto, CA
City of San Marcos, CA
City of Santa Cruz, CA
City of Twenty -Nine Palms, CA
City of Union City, CA
City of Upland, CA
City of Watsonville, CA
City of West Hollywood, CA
City of West Sacramento, CA
City of Yucaipa, CA
County of Mono, CA
County of Riverside, CA
County of Sacramento, CA
County of San Benito, CA
County of San Diego, CA
County of Stanislaus, CA
County of Tulare, CA
Housing Authority of the
City of Alameda, CA
Housing Authority of the
County of San Bernardino, CA
Town of Apple Valley, CA
Town of Loomis, CA
Town of Paradise Valley, AZ
Town of San Anselmo, CA
yY W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 15
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Subcontractors
Willdan will not require the assistance of a subconsultant to conduct the scope of services included in our proposal.
License
Willdan Financial Services maintains all necessary licenses to conduct business in the state of California. Provided below is a copy of our City of Temecula Business License.
BUSINESS LICENSE CERTIFICATE
The petty,. ferc, or corporetion named hei Is hereby arented this rertlEcate Dursuant to ['ne provisions of Ina city easiness License Ordrnahces orthe City of Tern Whi, Calf min, le wtgage in. terry on or eonduc in the C'� of Temecula, oJif.rnia. the business , aade, glfng, profeaswn. exHMb n er occupation deem had hato#'or the penal indicaied. This licnnsn is uernission only, end is Issued without verFe*iw That rho license Is subject to or eMe 10 from licensing by the State of Calie r ia. nor shall such is ..— be deemed a ova i— rd the City of Temei of past of rhwre Yinlations al such laws cr wd'tn—s_ BUSINESS NAME: Willdan Financial Services
BUSINESS LOCATION: 27366 Via Industria Ste. 200, Temecula, CA 92590 BUSINESS OWNER: Mark Rlsw
TO BE
10111Z
WILLDAN FINANCIAL SERVICES
27368 VIA IN➢USTRIA, 200
TEMECULA, CA 92590
PLACE
CITY OF TEMECULA
Finance Department
41000 Main Street
Temecula, CA 92590
DESCRIPTION: Financial
Business License Number: 004293
License Fee: $35.00
Effective Date: October 22, 2024
Expiration Date: January 31, 2026
Fees paid in accordance with City Ordinance
NOT TRANSFERABLE and NON-REFUNDABLE
Willdan Financial Services does not conduct construction related projects; however, our sister company, Willdan Engineering is registered, 1000033392.
Business Safety Record
Willdan Group, Inc. implements a comprehensive multi -level safety program designed to ensure the well-being of all team members. This program is readily accessible through our user-friendly Willdan intranet, where employees can find important safety resources, guidelines, equipment, and tools.
Willdan Financial Services has not encountered any safety issues. Additionally, Willdan Financial Services ensures that all required safety signage is prominently displayed in every office to promote awareness and compliance. To further enhance our preparedness, we conduct regular earthquake, fire, and other disaster related escape drills, allowing our team to practice safe evacuation procedures and respond effectively in case of an emergency.
Litigation
Willdan Financial Services has not been involved with litigation regarding its services in the previous five years.
Conflict of Interest Statement
Willdan Financial Services is not aware of any actual or potential conflict of interest that would have an impact our ability to conduct the scope of services included within this proposal.
Contract Exceptions
Willdan has carefully reviewed the City's sample agreement and is pleased to confirm that we have no objections to the terms outlined in the RFP. We will be ready to proceed with executing the agreement as presented.
N W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 16
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Technical Approach and Timeline
Project Understanding
As one of the only firms combining decades of experience in these three areas of expertise under one roof, without the need for subconsultants, Willdan Financial Services ("Willdan") is confident that we can meet the City of Temecula's ("City") request for services for a Full Cost Allocation Plan ("CAP"), Comprehensive User Fee Study, and a Development Impact Fee Study.
The first objective of this project will be to review, evaluate and update fees and charges for services, evaluate and calculate the full 100 percent cost of providing community services and programs supported by these fees, examine, and verity the relationship between the cost of services and the fees, recommend fees to be charged and cost recovery strategies and best practices, and recommend additional fees where appropriate. These activities will support the goal of providing a well -documented and legally defensible cost of service based User Fee Study that is compliant with the requirements of Propositions 26 and 218, to help maximize the recovery of costs associated with providing these services.
Departments to be included in this study include (but are not limited to):
■ Planning;
■ Law Enforcement;
■ Building; Community Services (Parks, Recreation, including ■ Public Works, Old Town Temecula Community Theater, and sports park(s).
■ Fire Protection;
A second directly related objective is to create a CAP that defensibly allocates the cost of indirect overhead support services to operating functions and enterprises, to ensure the City has a basis for applying appropriate overhead rates to calculate the full cost of services, that fees include provision for overhead costs, and so the City has overhead rates that can be used for federal and state grants and reimbursements from other governmental agencies. The overhead allocations determined in this process will be a foundational step in calculating the full cost of services and establishing User Fees.
The final objective is the completion of a study that results in updated impact fees, in accordance with the Mitigation Fee Act, which reflect planned facilities and development in the City, and which are aligned with anticipated impacts of development on the City and its residents.
The end products will include user-friendly Excel -based models, which City staff will retain, and which can be easily updated to add or remove services and/or costs, update budgets in future years, determine the proper allocation of expenditures, and on -going full cost of services provided by the City. Most importantly, we will ensure that the results and recommendations are clear and understandable, defensible, and easily implementable.
For these studies, we will meet directly with departmental representatives at the City at the beginning of the project, to discuss the approach and process for the studies. Discussions will include ways to combine tasks and efforts among the cost allocation plan and user fee study components to maximize efficiencies and ensure adherence to specified timelines.
A key building block of the calculation of updated fees is the development of defensible indirect overhead rates that reflect the cost of support services provided by the City's central service departments to the operating groups that provide end - user services to the public and customers of the City.
The completion of a CAP is a key component and first step in the Rather than a costly and inflexible analysis necessary to calculate the cost of providing services. A well proprietary software, which can require thought out CAP ensures that indirect costs associated with expensive licensing fees, Willdan builds central overhead services, such as finance or city clerk, are models utilizing Excel, from the ground appropriately allocated to operating departments, and ultimately up, employing the City's budget as the included as a cost component of fees for services. We will work gauge. This model, which is then the City's collaboratively with City staff to review the City's existing CAP, and to retain, gives City Staff the control to evaluate and update existing cost categories, allocation bases and the make on -the -fly adjustments and updates. overall methodology, and discuss with staff changes or modifications they may find valuable. We will identify the overhead support services that are provided to operating departments in Temecula and develop a fair and defensible means of allocating these costs. Our unique model allows us to provide a CAP that will also be compliant with 2 CFR Part 200 Federal regulations related to cost reimbursement and grant funding, formerly known as OMB A-87 and 2 CFR Part 225 guidelines, which have now been superseded by the Omni Circular. The new circular did not completely overhaul the guidelines, and the intent is still the same, but it did add new limitations to consider and incorporate into a compliant CAP.
N W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 17
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Our objectives for the User Fee Study will be to complete a comprehensive review of the City's User Fees, calculate the full (100%) cost of providing services for which fees are charged, and recommend cost recovery strategies and fee levels that balance full cost recovery with local policies and community dynamics. The final goal will be to arrive at a well -documented and legally defensible fee schedule that complies with Prop 218, Prop 26, and the Mitigation Fee Act. For the User Fee Study, we will work directly with personnel at the City who provide services and interact directly with residents and customers, to understand the personnel and procedures involved. By carefully examining these processes, we will be able to identify associated costs such as direct staff costs (salaries and benefits) and contract staff costs associated with personnel involved in the activities, and appropriate overhead allocations from both the department and city levels.
For the Development Impact Fee Study, during initial discussions and project kickoff, we will discuss the impacts of recent legislation, including AB 602 and AB 516, and court cases, such as Sheetz, on the City's impact fee programs, and how this new legislation and guidance may affect the adoption, implementation and administration of updated fees.
Willdan will review the previous work prior to the kick-off meeting to determine what has changed in terms of facilities and needs for the fee categories. We will also communicate with the City in advance of the kickoff to determine whether there is any initial policy direction or guidance on new fees. We will update the demographics and present the City with the facilities list and discuss the current status for each fee type. We will work with the City to implement an impact fee program that ensures that new development pays its fair share of infrastructure while being mindful of the impact of fees on development.
For a successful and effective engagement, it is important to have a thorough understanding of specific City policies and objectives, the structure and organization of the City, and the relationships between the central and operating departments.
We bring years of successful experience working directly with hundreds of cities throughout California. Willdan possesses the resources, practical experience, creative thinking, and collaborative consulting skills necessary to complete this important project. Key distinct advantages that Willdan brings to the City include the following:
Public Engagement
Our models and project approach are geared toward delivering our work on schedule and presenting our analysis results at public meetings and Council workshops. While we understand that the City Council and local business community may be generally supportive of increasing fees where necessary, it will be important to present recommendations to them in a way that clearly demonstrates the rationale and supporting analysis.
User-friendly Models and Reports
Willdan prides itself on creating user-friendly Excel -based models that the City can The models will be retain and conducting our analysis and developing the models collaboratively developed to allow the City with City staff. With City staff's immediate input and collaboration, Willdan will design to run "what -if' scenarios to extremely flexible, intuitive Excel -based models. In the future, as the City assumes address possible changes in new responsibilities, modifies existing processes, and/or eliminates unnecessary staffing levels, working services or programs, the models will be capable of adding or deleting funds, objects, hours, etc. departments, programs, staff positions, and activities.
Willdan understands that issues facing the City are unique; consequently, we design our models to match your immediate and desired needs to ensure that end -results exceed staff expectations rather than using an inflexible proprietary software.
These models are then the City's to retain, after our services are completed, and allows for the creation of revenue projections, highlighting potential new revenues, and levels of subsidy.
Project Methodologies
The following describes our proposed approach, and work plan to conduct a Comprehensive User Fee Study, Cost Allocation Plan, and Development Impact Fee Study.
Full Cost Allocation Plan Methodology
The purpose of this cost allocation plan engagement is to ensure that the City is maximizing the allowable recovery of indirect overhead costs from identified operating departments, as well as enterprise and other chargeable funds.
A sound cost allocation plan is also a foundational element in the development of internal hourly rates, including position billing rates. We will work closely with staff in identifying the proper balance of allocation factors appropriate for the City so that the City has a method of identifying and distributing administrative costs that is fair, comprehensive, well documented, and fully defensible.
N W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 18
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D City of Temecula,California
We will work collaboratively with City Staff in the development of this model to verify that our assumptions are sound and accurate, given specific City characteristics. Further, we will ensure that appropriate allocation factors are selected for various City functions and enterprises to ensure that the overall allocation strategy is tailored for the City of Temecula. Cost allocation studies should be simple in concept and form.
Our plans are not over -complicated, can be easily understood by non -finance -oriented individuals, and are readily presentable to elected officials, appointed finance committees and the public.
We deliberately design our cost allocation models to quickly and easily transition from a simple model to a progressively more inclusive plan. The logical step-by-step presentation of our plans fosters confidence in their results and facilitates adoption and implementation.
The allocation models utilize an iterative method which is the most accurate allocation methodology. Unlike a direct or "step-down" methodology, an iterative method uses the chosen distribution bases and allocates central service costs iteratively until all allocable costs have been distributed. Using this method, the model can detail the allocation for each central function individually for complete transparency and accountability, while removing bias that might result from the order in which allocations occur in a step-down approach.
A direct methodology is essentially a one -iteration methodology, while a step-down method is typically only two iterations and is less precise and unable to accurately track the allocations from start to finish.
Approach for Managing the Project
Willdan's "hands-on" supervision of Cost Allocation Plan studies, include the following methods:
■ Effective Project Management — Principal -in -Charge Chris Fisher will manage the entire project with an eye toward high responsiveness, while ensuring that all stakeholders are "on board" with the direction of the project, as well as with the final results. Mr. Fisher will ensure that regular status updates are provided to City staff, conference calls are scheduled, and that in -person meetings are conducted (as necessary). ■ Adherence to Time Schedule — Willdan recognizes that the use of "timelines" is highly effective in meeting all required deadlines. To keep the project on schedule, there are several tasks that must be completed in a timely manner.
Therefore, we will present a project timeline at the kick-off meeting that should be closely followed.
Approach in Communicating with the City
Willdan staff is accustomed to interfacing with local government councils, boards, staff, community organizations, and the public in general in a friendly and helpful manner; we are always mindful that we represent the public agency.
We are sensitive to the need of delivering a quality product, with the highest level of service and professionalism. Therefore, as the work on the project progresses, we understand that it will be necessary for our staff to work closely with you and City personnel. To accomplish this, we employ a variety of tools, including monitoring project status and budget costs; and ensuring effective communication through several options that are based on the City's preferences.
Experience with Development Service Processes
A unique aspect of our firm is our relationship with our Engineering Division. For many agencies throughout California and other Western states, this division provides contracted services in planning, engineering, and building and safety. When conducting cost recovery studies, we regularly consult with our engineering and land -development staff of experts on development -related issues. By working with our planners, engineers, and building officials, we understand development - related agency service procedures and workflow functions, which often make the entire user fee study process smoother for your staff.
Comprehensive User Fee Study Methodology
To comprehensively update fees, the City should develop a comprehensive user fee schedule that accurately accounts for the true cost of providing services. Once the study is complete, the fee study model must be flexible so that the City can add, delete, and revise fees in the future. To meet this goal, we will bring our expertise and unique perspectives to your fee study by approaching the project with these three principles:
1) Defensibility
Our user fee projects have not been legally challenged since the inception of this practice area in our firm. We have accomplished this by closely working with legal counsel familiar with user fee studies, our engineering division and with agency staff. In this way, we can tailor the correct approach to ensure full cost recovery combined with a sound and reasonable basis for each user fee you implement.
N W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 19
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D While Proposition 218 does not directly apply to non -property -related fees, we employ principles from this important constitutional article to make certain that your user fee and rate schedule is developed with fairness, equity, and proportionate cost recovery principles in mind. With the addition of Proposition 26, Willdan will review each analyzed user fee for compliance and appropriateness to ensure continued defensibility. 2) Project and Staff Time
The City must have a sound and technically defensible fee schedule to Services ensure costs are appropriately recovered, as applicants approach the F City for its services. Our standards and approaches serve to get to the issues of your fee study quickly.
r
Starting with the project kick-off, we will make certain that your staff understands the purpose and scope of the study and its corresponding departmental interview. As Willdan is able to communicate directly with the service providers, this face-to-face interaction provides valuable time Departmental (- estimates. Overhead
3) Responsiveness
We take great pride in providing responsive service to our client agencies.
Frequent communication is critical to a successful user fee study experience. We will provide a list of data requirements in advance of the -..� project kick-off so that the introductory meeting can focus on the survey input process, answering questions, determining policy goals, and defining next steps in the project. We will follow up weekly with you at Pei mirinel each step in the fee study process to make sure that staff "buys in" to the Costs fee study approach and results.
Approach
Our approach to preparing the user fee study and documentation for Temecula includes:
■ Close coordination with your staff to devise a consensus approach. Different programs and/or different service delivery methods will necessitate different approaches. We will discuss specific pros and cons with City staff as we determine which methods work best for each fee category;
• Strict adherence to key legal and policy issues with regard to user fees, including the percent of cost recovery that the City seeks to achieve. A user fee shall not be set higher than the reasonable cost of providing a fee -generating service.
Our approach provides you with a fee schedule that achieves maximum legal cost recovery while ensuring that each fee is supported by technically defensible documentation; and • Technical analysis necessary to ensure State compliance, and to anticipate and resolve potential policy issues using a combination of industry standards as well as City specific methods.
As described below, there are two basic approaches to calculating user fees:
Approach 1: Case Study Method
This is also sometimes referred to as a cost build-up approach. Using a time and materials approach, the "Case Study Method" examines the tasks, steps and City staff involved in providing a particular `unit' of service, such as a permit review, and then uses that information to develop estimates of the actual labor and material costs associated with providing a unit of service to a single user. It is often used when a service is provided on a regular basis, and staff and other costs associated with the service can be segregated from available budget data.
A typical case study fee model should comprise the following three general cost layers:
1) Central Services Overhead: This category may involve such costs as labor, services, and supplies that benefit more than one department, division, or project. The exact benefits to specific areas are impossible to ascribe to a single activity.
Examples are purchasing, human resources, and liability insurance. As part of the user fee study, these costs are calculated in the overhead cost review.
2) Department Overhead: This category may include expenses related to such items as office supplies, outside consultants, and membership dues. It may include management, supervision, and administrative support that are not provided to a direct fee -generating service. Typically, these items are charged, on an item -by -item basis, directly to the department, division, or project.
3) Personnel Costs: This category refers to direct salary and benefit costs of staff hours spent on providing a fee - generating service (e.g., on -site building inspector).
A/W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 20
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Approach 2: Average Cost Method
This is also sometimes referred to as a programmatic approach, because it looks at costs at a program level, and then allocates them to participants on an occurrence basis. By taking total service costs across a substantial sample period (a year) and dividing by the total number of service units delivered over that same period, costs per unit of service is estimated.
This approach is useful when services or programs are provided in a more aggregate manner, where it might be difficult to identify a specific sequence of steps associated with one user or participant; or where it is not feasible to cost-effectively segregate costs associated with specific activities.
Development Impact Fee Study Methodology
The City desires to update impact fees to ensure a fair and reasonable fee structure, while meeting the requirements of the California Mitigation Fee Act (California Government Code 66000 to 66025). The resulting fees will fund new development's share of planned facilities, while not overburdening development with unnecessary costs. Listed below are the development impact fees that are to be updated by this study.
• Traffic Impact and Circulation
• Drainage Infrastructure
• Public and General Facilities
■ Sewer and Water Infrastructure
• Public Parks and Open Space
• Technology
• Public Safety Services
Project Objectives
The objective of this project is to establish/update development impact fees pursuant to State law. To accomplish this objective, this study will:
■ Develop a technically defensible fee justification, based on the reasonable relationship and deferential review standards;
• Review and facility standards, capital facilities plans and costs, and development and growth assumptions; ■ Provide a schedule of maximum -justified fees by land use category; and ■ Provide comprehensive documentation of assumptions, methodologies, and results, including findings required by the Mitigation Fee Act.
Public Facilities Financing in California
The changing fiscal landscape in California during the past 40 years has steadily undercut the financial capacity of local governments to fund infrastructure. Four dominant trends stand out:
1. The passage of a string of tax limitation measures starting with Proposition 13 in 1978 and continuing through the passage of Proposition 218 in 1996;
2. Declining popular support for bond measures to finance infrastructure for the next generation of residents and businesses;
3. Steep reductions in Federal and State assistance; and
4. Permanent shifting by the State of local tax resources to the State General Fund to offset deficit spending brought on by recessions.
Faced with these trends, many cities and counties have had to adopt a policy of "growth pays its own way." This policy shifts the burden of funding infrastructure expansion from existing rate and taxpayers onto new development. This funding shift has been accomplished primarily through the imposition of assessments, special taxes, and development impact fees, also known as public facilities fees. Assessments and special taxes require approval of property owners or registered voters and are appropriate when the funded facilities are directly related to the developing property. Development impact fees, on the other hand, are an appropriate funding source for facilities that benefit development jurisdiction -wide. Development fees need only a majority vote of the legislative body for adoption.
Summary of Approach
Willdan's methodology for calculating public facilities fees is both simple and flexible. Simplicity is important so that the development community and the public can easily understand the justification for the fee program. At the same time, we use our expertise to reasonably ensure that the program is technically defensible.
Flexibility is important, so we can tailor our approach to the available data, and the agency's policy objectives. Our understanding of the technical standards established by statutes and case law suggests that a range of approaches are technically defensible. Consequently, we can address policy objectives related to the fee program, such as economic development and affordable housing.
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 21
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Flexibility also enables us to avoid excessive engineering costs associated with detailed facility planning. We calculate the maximum justifiable impact fee and provide flexibility for the agency to adopt fees up to that amount.
Development impact fees are calculated to fund the cost of facilities required to accommodate growth. The four steps followed in an impact fee study include:
■ Estimate existing development and future growth: Identify a base year for existing development and a growth forecast that reflects increased demand for public facilities; ■ Identify facility standards: Determine the facility standards used to plan for new and expanded facilities; ■ Determine facilities required to serve new development and their costs: Estimate the total amount and cost of planned facilities, and identify the share required to accommodate new development; and ■ Calculate fee schedule: Allocate facilities costs per unit of new development to calculate the public facilities fee schedule.
We discuss key aspects of our approach to each of these steps in the subsections that follow.
Growth Projections
In most cases, we recommend use of long-range market -based projections of new development. By "long-range" we suggest 20 to 30 years to: capture the total demand often associated with major public facility investments; and support analysis of debt financing, if needed. In contrast to build out projections, market -based projections provide a more realistic estimate of development across all land uses. Build out projections typically overestimate commercial and industrial development because of the oversupply of these land uses relative to residential development.
Facility Standards
The key public policy issue in development impact fee studies is the identification of facility standards (second bullet above).
Facility standards document a reasonable relationship between new development and the need for new facilities. Standards ensure that new development does not fund deficiencies associated with existing development.
Our approach recognizes three separate components of facility standards:
1. Demand standards determine the amount of facilities required to accommodate growth. Examples include park acres per thousand residents, square feet of library space per capita, or gallons of water per day. Demand standards may also reflect a level of service such as the vehicles -to -capacity (V/C) ratio used in traffic planning;
2. Design standards determine how a facility should be designed to meet expected demand, for example park improvement requirements and technology infrastructure for office space. Design standards are typically not explicitly evaluated as part of an impact fee analysis but can have a significant impact on the cost of facilities. Our approach incorporates current facility design standards into the fee program to reflect the increasing construction cost of public facilities; and
3. Cost standards are an alternate method for determining the amount of facilities required to accommodate growth based on facility costs per unit of demand. Cost standards are useful when demand standards were not explicitly developed for the facility planning process. Cost standards also enable different types of facilities to be analyzed based on a single measure (cost or value), useful when disparate facilities are funded by a single fee program. Examples include facility costs per capita, per vehicle trip, or cost per gallon of water per day.
Identifying New Development Facility Needs and Costs
We can take several different approaches to identify facility needs and costs to serve new development. Typically, this is a two-step process: 1) identify total facility needs; and 2) allocate to new development its fair share of those needs. Total facility needs are often identified through a master facility planning process that typically takes place concurrent with or prior to conducting the fee study. Engineered facility plans are particularly important in the areas of traffic, water, sewer, and storm drain due to the specialized technical analysis required to identify facility needs.
There are three common methods for determining new development's fair share of planned facilities costs: 1) the existing inventory method; 2) the planned facilities method; and 3) the system plan method. Often the method selected depends on the degree to which the community has engaged in comprehensive facility master planning to identify facility needs.
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 22
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D The formula used by each approach and the advantages and disadvantages of each method is summarized as follows:
Existing Inventory Method
The existing inventory method allocates costs based on the ratio of existing facilities to demand from existing development as follows:
Current Value of Existing Facilities = $/unit of demand Existing Development Demand
Under this method new development funds the expansion of facilities at the same standard currently serving existing development. By definition, the existing inventory method results in no facility deficiencies attributable to existing development. This method is often used when a long-range plan for new facilities is not available. Only the initial facilities to be funded with fees are identified in the fee study. Future facilities to serve growth are identified through an annual Capital Improvement Plan (CIP) and budget process, possibly after completion of a new facility master plan.
Planned Facilities Method
The planned facilities method allocates costs based on the ratio of planned facility costs to demand from new development as follows:
Cost of Planned Facilities = $/unit of demand
New Development Demand
This method is appropriate when specific planned facilities can be identified that only benefit new development. Examples include street improvements to avoid deficient levels of service or a sewer trunk line extension to a previously undeveloped area. This method is appropriate when planned facilities would not serve existing development. Under this method new development funds the expansion of facilities at the standards used for the master facility plan.
System Plan Method
This method calculates the fee based on the ratio of the value of existing facilities plus the cost of planned facilities divided by demand from existing plus new development:
Value of Existing Facilities + Cost of Planned Facilities = $/unit of demand Existing + New Development Demand
This method is useful when planned facilities need to be analyzed as part of a system that benefits both existing and new development. It is difficult, for example, to allocate a new fire station solely to new development when that station will operate as part of an integrated system of fire stations that work together to achieve the desired level of service. Police substations, civic centers, and regional parks are examples of similar facilities.
The system plan method ensures that new development does not pay for existing deficiencies. Often, facility standards based on policies such as those found in General Plans are higher than existing facility standards. This method enables the calculation of the existing deficiency required to bring existing development up to the policy -based standard. The local agency must secure non -fee funding for that portion of planned facilities, required to correct the deficiency, to ensure that new development receives the level of service funded by the impact fee.
Calculating the Fee Schedule
At its simplest, the fee schedule uses the cost per unit of demand discussed in the last subsection to generate the fee schedule. This unit cost is multiplied by the demand associated with a new development project to calculate the fee for that project. The fee schedule uses different demand measures by land use category to provide a reasonable relationship between the type of development and the amount of the fee. We are familiar with a wide range of methods for identifying appropriate land use categories and demand measures depending on the particular study.
Related Approach Issues
Funding and Financing Strategies
In our experience, one of the most common problems with impact fee programs and with many CIPs is that the program or plan is not financially constrained to anticipated revenues. The result is a "wish list" of projects that generate community expectations that often cannot be fulfilled. Our approach is to integrate the impact fee program into the local agency's existing CIPs while encouraging those plans to be financially constrained to available resources. We clearly state the cost of correcting existing deficiencies, if any, to document the relationship between the fee program and the need for additional non -fee funding.
We can also address one of the most significant drawbacks of an impact fee program — the inability to support conventional public debt financing, so projects can be built before all fee revenues have been received.
N W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 23
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D In collaboration with financial advisors and underwriters, we have developed specific underwriting criteria so that fees can be used to pay back borrowing if another source of credit exists. Typically, this approach involves the use of Certificates of Participation or revenue bonds that are calibrated so that they can be fully repaid using impact fee revenues.
Economic Development Concerns
The development community often is concerned that fees and other exactions will become too high for development to be financially feasible under current market conditions. Local agencies have several strategies to address this concern, including:
■ Conducting an analysis of the total burden placed on development, by exactions, to see if feasibility may be compromised by the proposed fees;
■ Gathering similar data on the total fee burden imposed by neighboring or competing jurisdictions; ■ Developing a plan for phasing in the fees over several years to enable the real estate market to adjust; • Providing options for developers to finance impact fees through assessments and other types of financing districts; and
■ Imposing less than the maximum justified fee.
If less than the maximum justified fee is imposed, we will work with staff to identify alternative revenues sources for the CIP. The CIP should remain financially feasible to maintain realistic expectations among developers, policymakers, and the public.
Stakeholder Participation
Stakeholder participation throughout the study supports a successful adoption process. Our approach is to create consensus first around the need for facilities based on agreed upon facility standards. Second, we seek consensus around a feasible funding strategy for these needs, leading to an appropriate role for impact fees.
Gaining consensus among various groups requires a balanced discussion of both economic development and community service objectives. Often, our approach includes formation of an advisory committee to promote outreach to and input from the development community and other stakeholders. We have extensive experience facilitating meetings to explain the program and gain input.
Program Implementation
Fee programs require a certain level of administrative support for successful implementation. Our final report will include recommendations for appropriate procedures, such as:
■ Regularly updating development forecasts;
• Regularly updating fees for capital project cost inflation; ■ Regularly updating capital facility needs based on changing demands; ■ Developing procedures for developer credits and reimbursements; and • Including an administrative charge in the fee program.
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 24
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Work Plans
Our proposed work plans, described in detail by task, are provided below. We explain how each task will be accomplished and identify associated meetings and deliverables. We want to ensure our scopes of work provides quality and clarity and is responsive to the City's needs and specific local circumstances. We will work in concert with the City to adjust scopes as needed during the course of the studies.
Full Cost Allocation Plan
This proposed scope of services addresses the completion of both the full and OMB compliant versions of the Cost Allocation Plan (CAP). We have noted where activities specific to the OMB compliant plan occur.
Task 1: Initial Document Request
Objective: Initial due diligence.
Description: Prior to the kick-off call, relevant documentation will be obtained and reviewed. As necessary, specific data may be requested to better understand any changes that have occurred withing the City's internal structure since our completion of the previous CAP. A written request for specific data will be sent to the City. The data provided in this task will provide the building blocks for later model development.
Our request may include (but is not limited to):
■ Detailed budget and accounting data;
■ Data related to various allocation bases that may be used in the study and incorporated as part of the methodology, i.e., City Council agenda frequencies by department, AP/AR transactions by department, IT equipment distribution by department, etc.;
■ Prior year's financial data, salary, position, and staffing data; ■ Prior cost allocation plan and/or user fee documentation and models; and ■ Organizational structure.
Deliverables: Willdan: Submit information request to City.
City: Provide requested data to Willdan (prior to Task 2, Kick-off Call/Refine Scope). We will follow up with the City to confirm in writing the data that we have received, or which is still outstanding.
Task 2: Kick-off Conference Meeting or Call / Refine Scope Objective: Confirm project goals and objectives. Identify and discuss policy matters related to the study and determine appropriate fee categories.
Description: Willdan will begin this portion of the project with a discussion of the City's exiting Cost Allocation Plan or methodology if available. We will identify and discuss policy implications typically raised in conjunction with these studies and address data gaps in order to gain a full understanding of the City's goals for the cost allocation plan. We will establish effective lines of communication and processes for information gathering and review. We will also discuss costs that may not be allocable for OMB purposes, and the potential impact on the OMB version of the CAP.
During this call, we will ask that the City assign a project manager to serve as its primary contact. The selected City project manager will ensure that available data is provided to Willdan in a timely manner, thereby maintaining adherence to the project's schedule.
We will obtain and review the current cost allocation methodology and discuss with City staff. The objective of this review is to determine specific areas of focus as they relate to the City's objectives, and to discuss and evaluate current and potential cost categories, allocation factors, and methodology.
Meetings: One (1) project kick-off meeting or conference call to initiate the project, discuss data needs and methodologies and to address policy issues. We would propose conducting the user fee study kick-off during this same call, to maximize efficiency and cost effectiveness of staff and Willdan time.
Deliverables: Willdan: If needed, a revised project scope and schedule.
City: Provide further data requirements and select / introduce City's project manager.
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 25
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Task 3: Gather Staffing Information and Develop/Update Cost Allocation Plan Model Description: This task involves the gathering of specific information, directly from City staff, through interviews and discussion, related to the functions served by indirect staff and the departments served by their activities.
This task also focuses on the development of, and/or adjustment of existing, allocation bases, and the development and testing of a model that will ultimately be used to calculate the proper cost allocations derived from data gathered in prior tasks based on service provisions and cost categories identified during discussions, staff and functions that can be allocated, their related costs and appropriate allocation criteria.
We will develop a model that reflects current practices and service models and structures within the City and identifies the total costs of providing indirect overhead support services and allocates them to operating groups and functions.
The model will also be developed to allocate only those costs eligible under Title 2 CFR Part 200. This is accomplished by loading relevant data into the model, identifying which costs are not allocable under the OMB guidelines. The OMB Super Circular compliant model is valuable as the City may receive Federal or State grant funding that mandates compliance with Federal OMB regulations.
The model will include flexibility to add or delete support service and/or operating groups as changes occur and also the ability to adjust the model and the results annually for inflation, salary, and benefit increases, as well as contract rates.
We will utilize budget and organizational information, and other required information gathered from City staff to complete the work in this task. Specific discussions will be held to discuss allocation bases, services provided by indirect groups, how central overhead services are provided to and utilized by other departments, cost categories and allocation criteria, and how these will factor into the overall cost allocation methodology.
The model and methodology will produce indirect cost rates and overhead percentages. These rates will be used to develop the fully burdened hourly cost of City Staff and will be suitable for a variety of uses, including incorporation into the User Fee Study's fully burdened personnel rates, billing to CIP projects, and in the OMB Super Circular compliant CAP, to Federal grants.
Meetings: Online meetings with staff to understand structure and operations as model and allocation bases are developed. Key staff will be interviewed to best understand central overhead staffing and functions and the departments served.
Deliverables: Willdan: One (1) user-friendly model in Microsoft Excel format that provides both a full cost allocation plan and an OMB Super Circular compliant cost allocation plan.
Task 4: Test and Review Cost Allocation Methodology
Objective: Test and review model and results with City.
Description: The draft cost allocation plan model will be reviewed with City staff, and adjusted as necessary, to ensure that preliminary allocations provide an accurate depiction of how the central overhead costs should be borne by the operating programs and funds.
Over the past several years, we have successfully integrated online meetings by using WebExTm as an element to our approach. This allows us to remotely guide staff through the model review and allows you the opportunity to interactively change inputs and test approaches.
Meetings: One meeting, conference call or virtual meeting and demonstration with City Staff and Management to review the model, present and discuss initial results, and receive feedback. We will discuss with staff whether an in person meeting is preferable, or if a call/virtual meeting is sufficient for the purposes of the discussion.
Deliverables: Willdan and City: Draft cost allocation plan model review.
Task 5: Prepare and Present Draft Report and Results
objective: Prepare the draft cost allocation report and results.
Description: This task involves the draft report preparation and presentation to the City for feedback.
The cost allocation plan's background, model methodologies, and results will be discussed; calculations and supporting data will be presented textually and in easily understood tables and provided to the City.
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 26
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D The report and model will also identify direct and indirect overhead costs so they can be tracked from the allocating overhead departments and functions to the recipient organizations and functions, and the bases upon which the allocations were made.
Meetings: One (1) meeting to present the draft report to City Staff for review and feedback and one (1) meeting with the Council Subcommittee for review and comment.
Deliverables: Willdan: Draft report for City and Council Subcommittee review and input.
City: Review of draft report, with comments, and edits.
Task 6: Discuss and Revise Report
objective: Review of draft report, cost distribution methods, and model.
Description: An in-depth review of the draft report and model will be conducted to arrive at an optimum allocation method for each expenditure type. Often, through the course of an engagement, comments usually revolve around issues of understandability; appropriate levels of enterprise funds' cost recovery, etc.; ease of calculation; and overhead costs' distribution methods.
Our reports are structured to include both the full and OMB compliant plan, but in the course of review if a separate report is desired for each or just one of the plans, they will be split.
Following a round of comments from City Staff, Management and Council Subcommittee concerning the draft report, the final report will be prepared for presentation to the Council.
Meetings: One (1) conference call with City staff to review the report with changes and revisions.
Deliverables: Draft report, and revised draft/final report.
Task 7: Prepare and Present Final Report and Model
Objective: Prepare and present the final report to City Council. Educate City staff on the operation and use of the model for future modifications.
Description: This task is the culmination of the cost allocation plan project. Based on staff comments on the draft report, Willdan will prepare the final report for presentation to Finance Director, City Manager, City Staff, and City Council.
Meetings: One (1) meeting to assist City Staff with the presentation of the results and plan to the City Council. This meeting would be held in conjunction with the presentation of the User Fee study results.
We will also provide staff instruction on the operation and use of the model.
Deliverables: Willdan: Provide one (1) electronic PDF file copy of the final report, on USB, and models and twenty (20) bound copies to the City. Using Microsoft Word and Excel, an updateable electronic copy of the study and models, as well as related schedules, will also be provided on CD/ROM.
Comprehensive User Fee Study
Task 1: Initial Document Request
Objective: Initial due diligence; obtain study -related data.
Description: Prior to the kick-off meeting, we will obtain and review relevant documentation to further enhance our understanding of the services, fees, and rates to be studied. A written request for data will be sent to the City. Please note that Time Survey data is not part of this request and will be gathered during the interviews described in Task 5.
We will request information and documentation on current fees and fee programs, activity levels, and budget and staffing information (to the extent not already available) related specifically to programs and activities which have associated fees, and for which the City has this level of detail.
Deliverables: Willdan: Submit information request to City.
City: Provide requested data to Willdan (prior to Task 3, Kick-off Meeting/Refine Scope). As with the cost allocation plan, we will follow up with the City to confirm receipt of requested data and information and highlight data elements that are outstanding.
Task 2: Compile Inventory of Current and Potential Fees Objective: Willdan will identify a schedule of fees and methodology for calculating the fees.
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 27
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Description: Based on the results of the initial document request and independent research, incorporate into our model the existing fees, provided by the City, to comprise the parameters of the fee study.
Meetings: It is possible that a conference call with the City may be necessary to discuss new fees to implement or existing fees that may no longer be required.
Deliverables: Willdan: One (1) draft list of current fees based on initial data provided (to be discussed and finalized during the kick-off call).
City: Review completed fee schedule with comments/revisions to be discussed during the kick-off meeting.
Task 3: Kick-off Conference Call / Refine Scope
Objective: Confirm goals and objectives for the User Fee Study. Identify and policy matters typically related to a User Fee Study, address gaps in data, and refine appropriate existing or new fee categories (based on Task 2).
Description: Verify our understanding of the City's goals, the City's cost -recovery policy for user fees, and to fill any gaps in data/information necessary for the project. It is important for the City and Willdan to identify and address any foreseeable problems and maintain open communication throughout the process.
During this call, we will ask that the City identify a project manager who will serve as the primary contact for the project. The project manager shall have responsibility for ensuring that all available data is provided in a timely manner, thereby maintaining adherence to the project's schedule.
Meetings: One (1) project kick-off meeting or call to initiate the entire project, discuss data needs, and address policy implications. This will be held in conjunction with the kick-off for the cost allocation plan. As mentioned in the cost allocation plan work plan, we suggest combining the kick-off calls to increase efficiency.
Deliverables: Willdan: 1) Revised project scope and schedule (if needed); and 2) brief summary of policy decisions (if needed).
City: 1) Provide further data needs; and 2) determine/introduce City's project manager.
Task 4: Develop User Fee Model
Objective: Develop and test model.
Description: This task involves the development of the model ultimately used to calculate the fees, based on data and information gathered in previous tasks and in the Time Survey Interviews described in Task 5. To ensure that City policies are met through the imposition of the calculated fees, the model will be formatted to include appropriate costs.
Key model inputs will include staff and allocated overhead costs per position, and relevant budget data on salaries and benefits. Most of this information will be developed during the cost allocation plan phase of this project and will be incorporated directly into the user fee model. We will request clarification and/or additional data if necessary.
The model will build upon the cost allocation plan results, to provide an allocation of administrative and overhead costs to fee related activities and departments providing services to customers, so that fees and billable rate schedules incorporate applicable costs. Furthermore, the fees and rates charged to customers will also reflect the cost of the services being provided, to the extent possible given policy and/or political considerations.
Deliverables: Willdan: One (1) user-friendly model in Microsoft Excel format, which, when finalized, City staff can use to calculate fee changes annually, or as often as deemed appropriate by the City Council.
Task 5: Time Survey Interviews and Information Gathering Objective: Meet with City staff to review processes and staffing for fee -based services, gather data and information necessary to understand service delivery processes.
Description: In order to gather the information and feedback necessary to understand processes, staffing and levels of effort, we will schedule up to one -and -a -half (1.5) days of meetings with staff; however, the number of meetings needed may vary depending on the number of staff and departments involved.
The Willdan Team will conduct interviews with supervisors/managers, as well as other staff, as deemed appropriate and/or necessary, from each organization involved in the user fee study to determine the average time required by City staff to provide each of the services for which a fee is collected.
The fee model is designed so that full cost recovery fees are calculated immediately upon input of staff time. These full costs are also compared to current cost recovery levels.
N W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 28
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D This will allow Willdan and City staff to conclude with a final meeting to review the draft full cost recovery fees and adjust any times as necessary once all information has been compiled and input into the fee model. We will schedule the interviews with staff to minimize any disruption to their normal workflow.
Meetings: One -and -a -half (1.5) business days of meetings/staff interviews. Depending upon circumstances and availability, we may discuss the option with City Staff of conducting these meetings in person or via WebEx or Zoom, or some combination. In recent years city staff have become familiar and comfortable with virtual meeting methods, and there are advantages to this approach. We can share our fee model during the meeting to review data inputs and needs, clarify questions, demonstrate results and make on -the -fly adjustments.
Virtual meetings also provide more flexibility in scheduling, and scheduling in much shorter term, as opposed to getting everyone available on a single day. In person meetings can have value, and are preferred by some cities, so we will discuss both options and proceed based on the City's preference.
Deliverables: Willdan and City: Time surveys and draft full cost recovery fees.
Task 6: Data Analysis and Final User Fee Schedule
Objective: Incorporate information obtained from meetings in Task 5 to fully develop model, calculate the full cost of service and compare full cost to current level of cost recovery.
Description: We will update the model, based on information received during the interviews, to generate a comprehensive user fee schedule. In addition, it is very common that a supplemental data request may be necessary, based on new fees identified that the City is not currently collecting.
Where appropriate, we will suggest and discuss with staff alternate approaches to existing fee programs (i.e., building fees) and suggest potential areas where new fees could be collected where none currently exist.
We will calculate and present the full cost recovery level for fees, both current and projected under the new calculated fees, and revenue projections, given certain assumptions about the levels of subsidy for different fees.
Current levels of cost recovery will be compared to actual full costs calculated during the course of this study. Cost will be calculated at reasonable activity levels and include all appropriate direct and indirect costs and overhead. We will review fee programs for compliance with Propositions 218 and 26 in developing the fee schedule, we will make recommendations for new fees where appropriate, based on our experience with other cities. Some areas for new fees may be due to changes in law (legalized cannabis), or for activities that the City finds itself performing regularly, but for which no fee is collected.
The model will include provision for inflationary adjustments for appropriate costs, i.e., personnel and/or contractor rates associated with fee -based activities.
We will also evaluate deposit -based fees for recommended improvements, deposit levels, or other suitable structures and recommend changes to fee structures where appropriate to simplify administration and/or customer understanding.
The user fee data analysis and model development may take four (4) to six (6) weeks with frequent correspondence with City staff to discuss current cost recovery amounts, necessary to recover full cost and frequency activity.
Meetings: One (1) meeting, as necessary, to gather additional input, complete analysis and finalize fee schedule.
Please see the note in Task 5 regarding in -person meetings.
Deliverables: Final user fee model for City Council presentation and discussion.
Task 7: Common Fees Comparison
Objective: Examine selected user fees charged by up to five (5) comparable cities in Riverside County, orjurisdictions that are similar to the City of Temecula. Where practical, we will utilize the same comparisons from the previous study for continuity and consistency.
Description: We will access and use our knowledge of other jurisdictions to benchmark the City's five (5) most common fees or highest yielding fees with comparable jurisdictions agreed.
Fee schedules are rarely readily or directly comparable from agency to agency due to definitional and operational differences. For example, a grading permit in one jurisdiction may include the plan check service, while the same permit in another jurisdiction may not, resulting in similar sounding services with widely varying costs.
N W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 29
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D For this reason, where possible, Willdan will develop comparisons for prototype projects that include applicable fees (i.e., compare the fee burden for a standard residential home, or a 5,000 sq. ft. commercial building) or take a selection of the City's most commonly used and/or highest yielding fees.
The survey will contain the following, a comparison of common or similar fees and charges used by the City and other jurisdictions; current and proposed fees and charges unique to the City of Temecula; fees and charges used by other public entities not currently used in the City; and If possible, identify characteristics and processes unique to the City that account for significant variances in fees and charges used by other jurisdictions.
Deliverables: Willdan: Recommendations provided in Task 8 will incorporate the data gathered during our examination.
Task 8: Prepare and Present Draft Report
Objective: Prepare draft report. Receive feedback.
Description: This task involves the preparation of the draft report that discusses the study's background, the methodologies utilized in the study, and the results and presentation to various stakeholder groups. As noted below, meetings may occur during this or the next task as appropriate. The calculations used to generate the user fee study will be included textually, as well as in easy -to -understand tables.
Individual fee summaries by department and a comprehensive fee schedule will be included.
The draft report will include the following:
■ Key results and findings;
■ Basic descriptions of each service;
■ Projections of potential fee revenue;
■ Calculation of full cost of services, with costs broken down graphically into indirect and direct components, with a graphic display of the level of cost recovery; ■ All fees included in study, with full cost, current and recommended fees, current and recommended levels of cost recovery, percentage changes in fees and cost recovery; ■ The full cost of each service and current cost recovery levels; ■ Fee comparisons with other cities from Task 7; and
■ Summary and recommendations.
The objective of the report is to communicate the recommendation of appropriate fees, which include the appropriate subsidy percentage for those fees where full cost recovery may be unrealistic.
Meetings: One (1) meeting with City staff, to present draft results, address questions and receive feedback.
Deliverables: Willdan: Draft report for City review and comment.
City: Review of draft report, with comments and edits.
Task 9: Revise Draft Report/Determine Cost Recovery Levels for Recommended Adoption Objective: Review of draft report and fee model.
Description: The goal of this task is to conduct an in-depth review of the draft report and model, incorporate feedback from Task 8, and changes as a result of previous discussions, and arrive at an optimum fee structure.
Appropriate fees and charges will be discussed and recommendations provided, based on the analysis conducted in Task 6, consideration of City policy objectives related to fee -setting, cost recovery and subsidies, and in discussion with City Staff.
Often through the course of an engagement, City staff will volunteer insightful likes and dislikes regarding the existing fee structure. We listen to this feedback carefully because your staff members know the community best. Comments usually revolve around issues of:
■ Understandability;
■ Fairness to applicants;
• Ease of calculation;
■ Appropriate levels of subsidy and cost recovery; and
• Full cost recovery hourly rates.
When adjusting fee recovery levels, we believe it is important to address these concerns.
Following one (1) round of comments and feedback from City staff on the draft report, we will prepare the final report for presentation to the City Council.
N W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 30
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Meetings: One (1) online demonstration (WebEx) to review the report and model, with any revisions.
Deliverables: Draft report, revised draft /final report.
Task 10: Prepare and Present Final Report/Instruct Staff on Model Objective: Prepare and present final report to City Council. Instruct staff on the operation and use of the model for future modifications.
Description: This task is the culmination of the entire project. Based on staff comments received regarding the draft report, we will prepare the final report for presentation.
Meetings: One (1) meeting to deliver the presentation of the results with the Council Subcommittee if requested, gather and incorporate feedback as appropriate, and one (1) meeting with the City Council to present the results and adopt the updated fee schedule. One (1) meeting with City Staff to provide instruction on the operation and use of the model on the same day, during regular business hours.
We will also consult with the City as necessary to address questions related to the User Fee Study, or to defend the Study as the result of a challenge.
Deliverables: Provide one (1) electronic PDF file copy of the final report, on USB, and models and twenty (20) bound copies to the City. Using Microsoft Word and Excel, an updateable electronic copy of the study and models, as well as related schedules, will also be provided digitally.
Development Impact Fee Study
Willdan will work with the City to update its impact fees consistent with the Mitigation Fee Act and other relevant laws. We want to ensure that our scope of services is responsive to the City's needs and specific local circumstances. We will work with the City to revise our proposed scope based on input prior to approval of a contract, and as needed during the course of the study.
Listed below are the development impact fees that are to be updated by this study. Willdan will also confer with the City on other potential fee categories.
• Traffic Impact and Circulation
• Drainage Infrastructure
■ Public and General Facilities
• Sewer and Water Infrastructure
Task 1: Identify Policy Issues
• Public Parks and Open Space
• Technology
• Public Safety Services
Objective: Identify and discuss potential policy issues raised by the study. Kick-off meeting with staff to review data needs, policy issues, schedule and discuss potential additional fee categories.
Description: Review agency documents related to existing capital planning policies and funding programs including existing impact fees. Bring policy issues to City staff's attention, as appropriate, during the project and seek guidance prior to proceeding. Potential policy issues include:
■ Changes in implementation resulting from AB 602 and other legislation; • Changes in approach and nexus findings necessary to comply with AB 602; ■ Potential new impact fees for consideration
• Adequacy of General Plan and other public facility planning policies (e.g., level of service standards); impact fee ordinances and resolutions, and prior nexus studies; ■ Availability of existing public facility master plans and CIPs to identify needed facilities; ■ Types of facilities to be funded by each fee;
• Land use categories for imposition of fees;
■ Nexus approach to determining facility standards;
• Nexus approach to allocating cost burden among land uses, including need for separate fee zones; ■ Potential alternative funding sources, if needed;
• Funding existing deficiencies, if identified; and
• Implementation concerns and strategies.
Deliverables: (1) Information requests; and (2) revised project scope and schedule (if needed).
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 31
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Task 2: Identify Existing Development and Future Growth Objective: (1) Identify estimates of existing levels of development; and (2) identify a projection of future growth consistent with current planning policy.
Description: Identify base year for estimating existing levels of development and for calculating facility standards based on existing facility inventories (see Task 3). Include entitled development that would be exempt from fee program.
Consult with City staff to identify growth projections to a defined long-range planning horizon (10 to 30 years). Projections provide a basis for determining the facilities needed to accommodate growth (see Task 4). Consider projections from regional metropolitan planning agencies and other available sources - City staff to provide estimates and projections by zone if needed.
Develop approach for converting land use data to measure of facility demand. For example, identify population and employment density factors to convert population and employment estimates to dwelling units and building square footage.
Select appropriate approach for each impact fee based on:
■ Available local data on facility demand by land use category; ■ Approaches used by other agencies; and
• Support for other agency policy objectives.
Changes to estimates and projections during subsequent tasks could cause unanticipated effort and require an amendment to the scope of services and budget. Obtain approval of estimates and projections from City staff prior to proceeding.
Task 3: Determine Facility Standards
Note: Conduct Tasks 3, 4, and 5 separately for each intended facility and fee type. Conduct tasks concurrently because of the effect of facility standards (Task 3), facility needs (Task 4), and alternative funding (Task 5) on the fee calculation.
Objective: Determine standards to identify facilities required to accommodate growth.
Description: Identify and evaluate possible facility standards depending upon the facility type, current facility inventory data, and available facility planning documents. Consider use of: (1) adopted policy standards (e.g., General Plan, master facility plans); (2) standards derived from existing facility inventories; or (3) standards derived from a list of planned facility projects. City staff to provide policies, inventories, and project lists.
Willdan will work with the City to identify additional costs that might be eligible for funding by the DIF.
Task 4: Determine Facilities Needs and Costs
Objective: Identify the type, amount and cost of facilities required to accommodate growth and correct deficiencies, if any.
Description: Quantify total planned facilities based on growth projection from Task 2 and facility standards from Task 3.
Express planned facilities in general quantities such as acres of parkland, or as a specific list of capital projects from a master facility plan.
Location of planned facilities may or may not be specified. If only a general description of planned facilities is available through the planning horizon, City staff to provide a list of specific capital projects for use of fee revenues during the short term (e.g., five years).
Distinguish between: (1) facilities needed to serve growth (that can be funded by impact fees); and (2) facilities needed to correct existing deficiencies (that cannot be funded by impact fees). Use one of three cost allocation methods (existing inventory, system plan, or planned facilities).
Gather planning -level data on new facilities costs based on lump sum project cost estimates, or unit costs and project quantities (acres, building square feet, lane miles, etc.). Consider recent City experience, local market data such as land transactions, and consultant team experience from prior projects. Inflate older cost estimates to base year using appropriate cost indices.
The revised facility costs will form the basis of the capital improvement program needed for compliance with AB 602.
This scope of work does not include additional engineering analysis, including traffic engineering, to identify total facility needs, existing deficiencies, or cost estimates.
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 32
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Any such engineering/design work can be provided under a separate contract with Willdan Engineering or a third party. However, Willdan can use rough descriptions and comparables to calculate a reasonable cost estimate sufficient for use in the DIF study.
Task 5: Identify Funding and Financing Alternatives
Objective: Determine the extent of alternative (non -fee) funding available for new facilities.
Description: If impact fees are going to only partially fund a capital project, the Mitigation Fee Act requires the agency report on the anticipated source and timing of the additional funding every five years. There are two types of alternative funding sources that we will identify:
1. Funding from non -impact fee sources to correct existing deficiencies; and
2. Funding from new development other than impact fees that must be credited against new development's impact fee contributions, possibly including taxes paid to finance facilities.
Identify anticipated alternative funding based on information from City staff or note that funds are still to be identified based on a list of probable funding alternatives. If fees will fund debt service include financing costs in the total cost of facilities.
Assume facilities to be funded predominantly on a pay-as-you-go basis. Scope does not include a cash flow analysis to analyze effect of timing of fee revenues on financing costs.
Task 6: Fee Comparison Analysis
Objective: Provide a comparison of the current and proposed impact fees to those of comparable/surrounding jurisdictions in Riverside County.
Description: Willdan will compare a total of four Riverside County jurisdictions to be selected by the City.
Typically, Willdan prepares an analysis of fees charged to a series of prototype developments (such as residential, retail, etc.) to provide an "apples to apples" comparison, but the exact methodology will be determined in consultation with the City. This comparison will be limited to four other jurisdictions.
Task 7: Calculate Fees and Prepare Report
Objective: Provide technically defensible fee report that comprehensively documents project assumptions, methodologies, and results.
Description: Generate fee schedule to apportion facility costs to individual development projects. Use facility costs per unit of demand multiplied by demand by land use category based on data developed in prior tasks.
Prepare draft report tables for City staff to review, that document each step of the analysis, including schedule of maximum justified fees by facility type land use category and all other requirements of the Mitigation Fee Act.
Following one (1) round of comments from City staff on the quantitative analysis and fee schedules, prepare administrative draft report. Following one (1) round of comments on administrative draft, prepare public draft for presentation to interested parties, the public and elected officials. This public review draft will be presented and public stakeholder meetings and at a Council informational session. Prepare final report, if necessary, based on comments received on the public draft report. If requested, post the report on our website for public access. Note that as of January 2022, the Nexus study is adopted separately from the fees, and with a 30-day notice.
Fees will be calculating residential land uses in compliance with AB 602.
Provide legal counsel with copies of fee resolutions and ordinances used by other jurisdictions.
Deliverables: If necessary, we will provide up to two (2) bound copies of the draft report, one (1) unbound copy, one (1) Microsoft Word copy; and up to twenty (20) bound copies of the final report.
Task 8: Meetings
Objective: The project manager or other necessary Willdan staff will attend project meetings. A member of the Impact Fee project team will attend up to four (6) in -person meetings and presentations throughout the City's engagement. This includes a kickoff meeting, interim findings presentation, two council subcommittee meetings, a final council meeting, and one additional meeting, such as with stakeholders. Video/Phone conferences are not considered meetings for the purposes of this scope.
Optional: Optional stakeholder and Council meetings may be requested by the City.
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 33
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D City Staff Support
To complete our tasks, we will need the cooperation of City staff. We suggest that the City of Temecula assign a key individual to represent the City as the project manager who can function as our primary contact. We anticipate that the City's project manager will:
1) Coordinate responses to requests for information;
2) Coordinate review of work products; and
3) Help resolve policy issues.
Willdan will endeavor to minimize the impact on City staff in the completion of this project. We will ask for responses to initial information requests in a timely manner. If there are delays on the part of the City, we will contact the City's project manager to steer the project back on track. We will keep the City's project manager informed of data or feedback we need to keep the project on schedule.
Project Disclaimer
Willdan is a registered municipal advisory firm with the U.S. Securities and Exchange Commission ("SEC"), as such the City of Temecula represents, acknowledges, and agrees that Willdan is not acting as a "municipal advisor" (as defined by the SEC), to the City, in any capacity as it relates to the project proposed in this Full Cost Allocation Plan, Comprehensive User Fee Study and Development Impact Fee Study RFP.
(i) The City uses, or may use, the services of one or more municipal advisors registered with the SEC to advise it in connection with municipal financial products and the issuance of municipal securities; (ii) The City is not looking to Willdan to provide, and the City shall not otherwise request or require Willdan to provide any advice or recommendations with respect to municipal financial products or the issuance of municipal securities (including any advice or recommendations with respect to the structure, timing, terms, and other similar matters concerning such financial products or issues);
(iii) The provisions of this proposal and the services to be provided hereunder as outlined in the scope of services are not intended (and shall not be construed) to constitute or include any municipal advisory services within the meaning of Section 15B of the U.S. Securities Exchange Act of 1934, as amended (the "Exchange Act"), and the rules and regulations adopted thereunder;
(iv) For the avoidance of doubt and without limiting the foregoing, in connection with any revenue projections, cash -flow analyses, feasibility studies and/or other analyses Willdan may provide the City with respect to financial, economic or other matters relating to a prospective, new or existing issuance of municipal securities of the City , (A) any such projections, studies and analyses shall be based upon assumptions, opinions or views (including, without limitation, any assumptions related to revenue growth) established by the City, in conjunction with such of its municipal, financial, legal and other advisers as it deems appropriate; and (B) under no circumstances shall Willdan be asked to provide, nor shall it provide, any advice or recommendations or subjective assumptions, opinions or views with respect to the actual or proposed structure, terms, timing, pricing or other similar matters with respect to any municipal financial products or municipal securities issuances, including any revisions or amendments thereto; and (v) Notwithstanding all of the foregoing, the City recognizes that interpretive guidance regarding municipal advisory activities is currently quite limited and is likely to evolve and develop during the term of the potential engagement and, to that end, the City will work with Willdan throughout the term of the potential Agreement to ensure that the Agreement and the services to be provided by Willdan hereunder, is interpreted by the parties, and if necessary amended, in a manner intended to ensure that the City is not asking Willdan to provide, and Willdan is not in fact providing or required to provide, any municipal advisory services.
N W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 34
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Project Schedules
Willdan understands time is of the essence for the City of Temecula to begin this engagement. The schedules can only be met with the prompt cooperation of City staff. Delays in responding to our requests for data, policy guidance, clarifications, other information and review will likely result in corresponding delays to the project schedule. If that is the case, we will notify the City immediately of the possible impact on the schedule. It is also important to note that there are statutory requirements for a 60-day waiting period for the implementation of fees related to development, after they've been adopted by the City Council.
Full Cost Allocation Plan
Deliverables:
N 1: Information Request N 5:
382: Revised Project Scope and Schedule (if needed) X6:
30: User-friendly Model in Microsoft Excel X7:
X4: Draft Cost Allocation Plan Model Review
Comprehensive User Fee Study
Draft Report
Revised Draft Report/Final Report
Final Report - Hard and Electronic Copies
Deliverables:
BB1: Information Request BB6: Draft Fee and Rate Model Review X2: Draft List of Current Fees BB7: Common Fee Comparison BB3: Revised Project Scope and Schedule (if needed) BBB: Draft Report X4: User-friendly Model in Microsoft Excel BB9: Revised Draft Report/Final Report BB5: Time Surveys and Draft Full Cost Recovery Fees BB10: Final Report - Hard and Electronic Copies V1I W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 35
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Development Impact Fee Study
Deliverables:
X 1: Information Request, Meeting Agenda, Revised X4: Cost Estimates for Identified Facilities Schedule, Summary of Policy Decisions X 5: Fee Comparison X 2: Development Growth Projections (table format) X 6: Draft Fee Tables & Text X3: Project List X7: Administrative/Public Draft Report(s), Final Nexus Report, Slide Presentation V1I W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 36
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Project Management and Quality Assurance/Control Approach Provided below is the firm's project management approach to producing the required product in a timely fashion.
Project Management Approach
At Willdan, we utilize a Project Management Process/Approach that ensures projects are completed on time, within budget and most importantly yield results that match our clients' expectations. We will document discussions leading to important policy decisions and/or the choice of critical assumptions used in constructing the analysis and model.
Through the process of providing
regular updates and conducting status
conference calls, potential issues will be
highlighted, discussed, and resolved.
Any deviances from the project timeline
will be identified and plans will be
Following key stakeholder discussions, we will schedule a call to I developed for course corrections. summarize findings and direction with City staff, to make certain that we are in agreement with stated objectives, and that feedback is incorporated as appropriate.
VJ*
Define the
Project
Identify the project
scope, set
objectives, list
potential
constraints,
document
assumptions.
■ Define a course of
action and develop
an effective
communication
plan.
■ Provide a forum
for applying the
team's collective
expertise to
solving difficult
analytical issues
that arise in
complex projects
10 A
Plan the Project
Manage the
Project
■ Collaborate with
Manage the
the project team
execution of the
and client staff and
project.
agree upon
timeline to meet the
estimated project
timeline.
Assign workload
functions to
appropriately
qualified staff to
ensure milestones
are met, on time.
■ Pre -schedule
quality control
meetings with
project team to
maintain the
progressive motion
of the project.
■ Direct existing
and upcoming
project tasks.
■ Control and
monitor work in
progress.
■ Provide feedback
to client and
project team.
■ Identify and
resolve deviances
from project
timeline.
Em
Review the
Project
■ Review all work
product and
deliverables.
Utilize structured
quality assurance
process involving
up to three levels
of review at the
peer level,
project manager
level.
■ Procure
executive officer
level review.
�riT7�
Communicate
the Project
■ Communicate
with the client
regarding work
status and
progress.
■ Ensure client is in
receipt of regular
status updates.
■ Schedule regular
conference calls
to touch base.
Inform client of
roadblocks, work
outside of
projected scope.
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 37
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Quality Assurance / Quality Control Process
Our quality control program is incorporated as a required element of Willdan's day-to-day activities. There are three levels of reviews incorporated for our deliverables:
1) Peer review; Quality Assurance Analyst Prepares
Manager Review _�0peliverables
2) Project Manager review; and
3) Final quality assurance manager
review.
Quality
Assurance Peer Review of
Peer reviews involve one analyst Analyst Revises Data Levels of Deliverables reviewing the work of another, while based on PM Review Review project manager reviews are
conducted prior to delivery to the
quality assurance manager. The
quality assurance manager then
performs a final review. This assures Project Manager 16Wlyst Revises Data that our final product has been Reviews based on Peer Review thoroughly evaluated for potential
errors; thus, providing quality client deliverables, and high levels of integrity and outcomes.
The primary mission of our quality control plan is to provide staff with the technical and managerial expertise to plan, organize, implement, and control the overall quality effort, thereby ensuring the completion of a quality project within the time and budget established.
■ Establish a set of planned and systematic actions for maintaining a high level of quality in the professional services performed; ■ Emphasize quality in every phase of work;
Quality Assurance / Chris Fisher ■ Ensure efficient use of resources; Control Process
■ Establish a consistent and uniform approach to the services performed; and
■ Implement appropriate quality control measures for each work task of the project.
■ Contract deliverables;
■ Specific quality control procedures;
Quality Control Plan Chris Fisher & ■ Special quality control emphasis; James Edison . Budget and manpower requirements;
■ Overall project schedule and budget; and
■ Project documentation requirements;
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 38
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Price
Total All-inclusive Not to Exceed Maximum Price
Willdan Financial Services ("Willdan") proposes a fixed fee of $126,880 for the Full Cost Allocation Plan, Comprehensive User Fee Study, and Development Impact Study.
Component Costs
Full Cost Allocation Plan
Willdan Financial Services proposes a fixed fee of $12,975 for the Full Cost Allocation Plan. pe of Services
C. Fisher
Principal -in-
Charge
$ 310
T. Thrasher
Project
Manager
$ 270
P Patel
Lead Analyst
$ 210
S. Labitan
Analytical
Support
$ 135
QA/Tech
Advisor
$ 270
Hours
Total
Cost
1: Initial Document Request
-
-
1.0 1.0
-
2.0 $ 345
2: Kick-off/Refine Scope
-
1.0 1.0
1.0 -
3.0 615
3: Gather Staffing Information & Develop CAP Model
1.0 2.0
5.0 10.0
0.5 18.5
3,385
4: Test and Review Cost Allocation Methodology
2.0 4.0
6.0 0.5
12.5 2,325
5: Prepare and Present Draft Report
1.0 2.0
3.0 6.0
0.5 12.5
2,425
6: Discuss and Revise Report
1.0 2.0
4.0 2.0
9.0 1,960
7: Prepare and Present Final Report/Instruct Staff on Model -
4.0 4.0
-
-
8.0 1,920
Comprehensive User Fee Study
Willdan Financial Services proposes a fixed fee of $37,855 for the Comprehensive User Fee Study.
Scope of Services
Task 1: Initial Document Request
Task 2: Compile Inventory of Current and Potential Fees Task 3: Kick-off/Refine Scope
Task 4: Develop User Fee Model
Task 5: Staff Interviews and On -site Information Gathering Task 6: Data Analysis and Final Fee and Rate Schedule
Task 7: Common Fees Comparison
Task 8: Prepare and Present Draft Report
Task 9: Revise Draft/Determine Cost Recovery Levels
Task 10: Prepare and Present Final Report/Train Staff on Model C. Fisher T. Thrasher P Patel S. Labitan QAITech
Principal -in- Project Lead Analyst Analytical Advisor
Charge Manager Support Total
$ 310 $ 270 $ 210 $ 135 $ 270 Hours Cost
-
1.0 1.0
-
2.0 $ 345
1.0 1.0
1.0 -
3.0 615
-
1.0 1.0
1.0 -
3.0 615
0.5 2.0
4.0 8.0
1.0 15.5
2,885
-
8.0 12.0
5.0 -
25.0 5,355
1.0 6.0
36.0 44.0
1.0 88.0
15,700
0.5 2.0
3.0 10.0
-
15.5 2,675
1.0 3.0
4.0 8.0
0.5 16.5
3,175
1.0 4.0
8.0 4.0
-
17.0 3,610
-
6.0 6.0
-
-
12.0 2,880
V1I W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 39
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Development Impact Fee Study
Willdan Financial Services proposes a fixed fee of $76,050 for the Development Impact Fee Study.
J. Edison
C. Villarreal
Project
Manager
Lead Analyst
Total
$ 300
$ 270
Hours
Cost
Scope of Services
Task 1:
Identify & Consider Fee Categories & Policy Issues
10.0 20.0
30.0 $ 8,400
Task 2:
Identify Existing Development and Future Growth
10.0 22.0
32.0 8,940
Task 3:
Determine Facility Standards
12.0 22.0
34.0 9,540
Task 4:
Determine Facilities Needs and Costs
10.0 22.0
32.0 8,940
Task 5:
Identify Funding and Financing Alternatives
12.0 16.0
28.0 7,920
Task 6:
Fee Comparison
4.0 14.0
18.0 4,980
Task 7:
Calculate Fees and Prepare Report
8.0 25.0
33.0 9,150
Task 8:
Meetings
30.0 34.0
64.0 18,180
Development Impact Fee Review Notes:
■ The fee denoted above includes attendance at four in -person meetings with City staff, stakeholders, and City Council. ■ Attendance at more than four meetings will be billed at the per meeting fee. Attendance at additional on -site meetings or presentations will be $2,000 per meeting; attendance at additional remote meetings or presentations will be $1,000 per meeting.
■ Comprehensive written responses to resolve conflicts or preparation of more than one set of major revisions to the draft report will be classified as Additional Services, and may require additional billing at hourly rates stated in the hourly rate schedule listed below. These additional fees shall only take effect once the fixed fee stated above has been exceeded.
Rates for Additional Professional Services
Our current hourly rates are listed below.
Vice President / Director Chris Fisher $310
Managing Principal James Edison $300
Principal Consultant Tony Thrasher $270
Carlos Villarreal
Senior Project Manager
Project Manager
Senior Project Analyst
Senior Analyst
Analyst II
Analyst I
$250
Priti Patel $210
$150
Samantha Labitan $135
$120
$110
WW I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 40
Docusign Envelope ID: C09ACFOE-1E61-4EC9-961C-CB3A492E4F3D Manner of Payment
• Our fee includes all direct expenses associated with the project. • We will invoice the City monthly based on percentage of project completed. ■ Additional services may be authorized by the City and will be billed at our then -current hourly overhead consulting rates.
■ City shall reimburse Willdan for any costs Willdan incurs, including without limitation, copying costs, digitizing costs, travel expenses, employee time and attorneys' fees, to respond to the legal process of any governmental agency relating to City or relating to the project. Reimbursement shall be at Willdan 's rates in effect at the time of such response.
■ The cost of preparing the user fee study can be included in the resulting new user fee schedule. Therefore, over time, the City can recover the initial outlay of funds that was required to complete the studies. ■ Willdan will rely on the validity and accuracy of the City's data and documentation to complete the analysis. Willdan will rely on the data as being accurate without performing an independent verification of accuracy and will not be responsible for any errors that result from inaccurate data provided by the client or a third party.
N W I LLDAN Full Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study 41
Docusign Envelope ID: C09ACFOE-lE61-4EC9-961C-CB3A492E4F3D Local Vendor Certification
CITY OF TEMECULA
Full Cost Allocation Plan, Comprehensive User Fee Study, and Development Impact Fee Study
nrk-11iaAla►01r111111.1aIE.N_1111L*A49ID1.3.9.I:11All I9 r-111111101101 Qualified Local Vendors desiring consideration under the City of Temecula Local Vendor Preference Program must complete the following and submit with their Proposal (print or type):
Chris Fisher Vice President/Director
(Individual Submitting Bid} (Title}
of/for W111dan Financial Services certify that W111dan Financial Services (Company Name) (Company Name}
is a City of Temecula Local Vendor as defined under the Local Vendor Preference Program - Services section of this solicitation (titled ) and therefore qualifies for the Local Vendor Preference. Full Co&r ALlocadon Plark, compn.hensivc user Fee Study, and DLvL:lopmL:nl Impact Fm Study
Vice President/Director i)ctnher 1. 2025
Signature Title Date
Local Vendor:
Submit this dot:ument as a part of your quotation.