Agenda packet — Thousand Oaks City Council, April 26, 2022 (part 2 of 2)

Item No.7D

LD-165 E-mail: lndg @ lndg.netFax: (818) 991-3478Westlake Village, CA 91362-3924Biological RestorationLandscape ArchitecturePhone: (818) 991-505631300 Via ColinasHorticulturePlanningSuite 104Design Group, Inc.L. NewmanLNDG JOB #2392-0206/30/2103-18-2020ROBERT BOMBARDIERDATEREGISTERED LANDSCAPE ARCHITECT CITY OF THOUSAND OAKS DWG. _________SHEET __ OF __ CITY OF THOUSAND OAKSDATECHECKEDDATEDATEDESIGNEDDELINEATEDP.D.E.DATER.C.E.DATEREV.SYMBOLDESCRIPTION OF CHANGE Know what'sbelow.Callbefore you dig.

CONEJO SCHOOL ROAD & WILLOW LANESIDEWALK AND BIKE LANES PROJECTCI 5492CITY OF THOUSAND OAKSPREPARED BYDATEPROJECT ENGINEERREVIEWED BY:BBRJBBB18-08A66 03/18/2003/18/2003/18/20CITY REQUESTED TREE SPECIES CHANGES AND TREE ADDITIONS04/08/2111WDC NO. 16 - 2650 WILLOW LANE WIDENING REVISIONS 210/22/200BID SETDETAILS - IRRIGATION

ABCH ED

KREMOTE CONTROL VALVEQUICK COUPLER VALVEGATE VALVERP BACKFLOW DEVICE CURB, SIDEWALK ORHEADER 1" ABOVE GRADEFINISH GRADENOTE: CONTRACTOR SHALLNOT INSTALL PIPE TO SIDE INLETPVC STREET ELLS 3"SPRINKLER BODYOR ROTOR (SIZE VARIES)PVC SCH. 80 RISER(LENGTH AS REQUIRED)PVC SCH. 80TEE OR ELBOWPVC LATERALPVC SCH. 80STREET ELBOW12" MIN.PVC SCH. 80 NIPPLE(SIZE PER PLAN) 1 CUBIC FOOT PEA GRAVELPVC SCHEDULE 80 NIPPLE
12" x 18" AMETEK GREEN PLASTIC VALVEBOX WITH LOCKING COVER. WITHSTATION NUMBER IN TOP OF LID.ELECTRIC VALVE(SEE LEGEND FOR MANUFACTURER)INCISE "RCV" & VALVENUMBER INTO LID, 2" HIGH,TYPICAL ALL BOXESFINISHGRADE18" MIN.PEN-TITE CONNECTORSOR EQUAL(CONNECTIONSTO BE MADE NEAR VALVE) FROM MAIN SUPPLY LINE3" MIN.2"PVC MAINLINEPVC NIPPLE
AMETEK PLASTIC VALVE BOX: TOP OF BOX 1/2"ABOVE GRADE IN TURF AND 2" ABOVE GRADE INGROUNDCOVER AND SHRUBS.QUICK COUPLING VALVE(SIZE PER PLAN)GALVANIZED RISER SCH. 40WRAPPED WITH 20 MIL TAPEONE CUBIC FOOT PEAGRAVELNOTE:INCISE "QC" INTO LID WITH 2" HIGHLETTERS. TYPICAL ALL BOXES.6"3"FINISH GRADEPVC SWING JOINTSSECTIONN.T.SSECTIONN.T.S 18" MAINLINE12" LATERAL LINE8" UNLESSOTHERWISE NOTED3"FINISH GRADE

TRENCHINGLATERAL / MAINLINE
NOTE:1. SIDES OF TRENCH SHALL BE DUG SQUARE AND CLEANED OF ALL SHARPMATERIALS.2. FOR TRENCHES ON SLOPES: BACKFILL WITH NATIVE SOIL, COMPACT ANDWATER. REPEAT UNTIL 90% COMPACTION. CHECK BACKFILLED DITCHES IN 2WEEKS AND REPEAT COMPACTIONAS NECESSARY.CENTERLINEOF TRENCHFILL WITH 6" SOILAND COMPACTBACKFILL WITHAPPROVED FILLMAIN LINE SCH, LATERALLINE (SNAKE IN TRENCH)6" THICKCONC. FOOTING24" X 36" PADFINISHGRADEPVC MALEADAPTERRED BRASSRISERV.I.T.STAINLESS STEEL,(PAINTED GREEN) ENCLOSURE-PER IRRIGATION LEGENDRED BRASS UNION(TYPICAL BOTH SIDES)BALL VALVES12" MINCLEARANCE18"4'-0"18"3" MIN.3" MIN.3" CLEAR(MIN.) SECTIONN.T.S
NIBCO T-113 OR APPROVEDEQUAL BRASS GATE VALVE FOR18"6''1 CUBIC FOOT OFPEA GRAVELCONTRACTOR TO CUT SLOTS INBOX FOR MAINLINE CLEARANCEFOR APPLICATION. SEE GATEVALVE SPECIFICATIONS.PVC MALE ADAPTERSFINISH GRADEAMETEX ROUND 5" SUPERFLEXONADJUSTABLE VALVE BOX OR EQUALFROM MAINSUPPLY LINE INCISE "GV" INTO LID, 2" HIGH

PLACE VALVE AT MAINLINE DEPTH
1"SECTIONN.T.S PLANT WELLPVC SCH. 80 RISERBUBBLER- REFER TO IRRIGATIONPLAN FOR MODEL#.

PVC STREET ELLPVC TEEPVC STREET ELLSPVC SCH. 80 NIPPLEFINISH GRADE PVC LATERAL LINE12" MIN.2"3"
FLOWFLOW SENSOR5X PIPE DIA.10X PIPE DIA.FROMP.O.C.MASTER VALVE1. THE CONTROLLER ASSEMBLY SHALL BE PROVIDED BY JOHN DEER. EACHCONTROLLER ASSEMBLY SHALL BE EQUIPPED WITH A MASTER VALVE RELAYASSEMBLY (MVR). THIS ASSEMBLY SHALL CONSIST OF A RELAY PREWIRED TOTHE TERMINAL STRIP. ONE MVR IS REQUIRED FOR EACH CONTROLLER.2. THE ASSEMBLY SHALL ALSO BE PROVIDED WITH A FLOW SENSORASSEMBLY FOR USE IN CONJUNCTION WITH A MASTER VALVE TO MONITORAND SHUT DOWN THE IRRIGATION SYSTEM IN THE EVENT OF AN EXCESS FLOWCONDITION. THIS ASSEMBLY SHALL CONSIST OF A PULSE TRANSMITTER ANDDECODER PREWIRED TO THE TERMINAL AND DECODER PREWIRED TO THETERMINAL STRIP AND A TEE MOUNTED FLOW SENSOR (see above detail).3. RUN WIRES FROM FLOW SENSOR AND MASTER VALVE TO CONTROLLER.FLOW SENSOR WIRE (AEF # 9516-2SP). COMMUNICATIONS CABLE AND SENSORCABLE MUST BE IN SEPARATE 1" CONDUITS.AND FLOW SENSORMASTER VALVE POP-UP IRRIGATION HEADSECTIONN.T.S J

PEDESTAL MOUNT- TOP ACCESSCONTROLLERFBUBBLER ON RISER
N.T.S
N.T.S N.T.SN.T.S

BRICKSUPPORT(TYPICAL)FILTERFABRICBRICKSUPPORT(TYPICAL)FILTERFABRICBRICKSUPPORT(TYPICAL)FILTERFABRIC

SECTION
SECTIONN.T.SG SLEEVINGMAINLINE, LATERAL & ELECTRICAL2" MIN.18" BENEATH WALKS30" BENEATH ROADWAYSAND OR GRANULAR BACKFILLFILL WITH APPROVEDBACKFILL SOIL MATERIALAND COMPACT AS SPECIFIEDCENTERLINE OFTRENCHPVC SLEEVE FOR PRESSUREMAINLINE OR NON-PRESSURELATERAL LINE SIZE, AS NOTEDON PLANHARDSCAPE16" +/-6" NOTE:1. SIDES OF TRENCH SHALL BE DUG SQUARE AND CLEANED OF ALL SHARP MATERIALS.2. EXTEND ALL SLEEVES 12" BEYOND EDGE OF HARDSCAPE AT BOTH ENDS.3. INSTALL SLEEVES UNDER HARDSCAPE AS INDICATED ON IRRIGATION PLAN.CONTROL WIRE SLEEVE-SIZE, AS NOTED ON PLAN(INSTALL PARALLEL TO MAINLINE) N.T.S.SECTION
1LEGEND:18" ROOT ZONE WATERINGSYSTEM PER PLAN, SHEETSLI-1 AND LI-5.23MULCH7NATIVE SOILFINISHED GRADE4LATERAL PIPE - SIZE PERPLAN, REFER TO SHEET LI-1.65ROOT BALLNOTEINSTALL RZWS SLEEVE OVERTUBE TO HELP PREVENT SOILINTRUSION. 1234567 AMENDED SOIL MEDIA (PERSOILS REPORTRECOMMENDATIONS)HUNTER RZWS-18-50-CV (18")ROOT ZONE WATERING SYSTEM TREE

LIRRIGATION HEADS
PVC SCH. 80 RISERROTARY OR STATIONARYSPRINKLER HEADSTAINLESS STEELHOSE CLAMPSCH 40PVC ELLS16"1/2" DIAMETERGALV. STEEL PIPEROTARY ORSTATIONARYSPRINKLER HEADSTAINLESS STEELHOSE CLAMP1/2" DIAMETERGALV. STEEL PIPETOE OF SLOPE16"12"FROMTOE12"SEE PIPE TRENCH DETAILSCH 40 PVC ELLSSCH 80 PVC RISERON GRADESECTIONN.T.S NOTE:UVR LATERAL PIPE SHALL BE ON GRADE ONLY ON ROCKY SLOPES.OTHERWISE, THEY SHALL BE BURIED A MINIMUM OF 2" TO 3" DEEP.IN EITHER CASE, THIS DETAIL SHALL APPLY.FINISHGRADE1/2" DIA. X 18"LONG J-HOOKREBAR STAKE.1/2" DIA. X 18" LONGGALV. STEEL PIPE.1/2" GALV.STEEL PIPEFINISHGRADESPRINKLERHEADPVC LATERAL LINE(UVR PIPE)FAST LOK OR EQUALPVC RISERPVC LATERALLINE (UVR PIPE)ON GRADEPVC TEE PVC LATERAL LINE (UVR PIPE)12"
STAKING AT LATERAL TEECONNECTION (PLAN VIEW)IMPACT/SHRUB HEADABOVE SURFACESTAKING LATERALON SURFACE 5' O.C.

DateRenewal DateSignatureLICENSED LANDSCAPE ARCHITECTSTATE OF CALIFORNIANo. 2464ROBERT LEE BOMBARDIER07/31/23

OMITOMITTED ROOT ZONE WATERING SYSTEM-REPLACED WITH BUBBLER ON FIXED RISER 09/03/21
ATTACHMENT NO.01 - WDC 016, Sheet 65 of 66
3/4"
3/4"
3/4"
3/4"
2 3
2 3
WDC NO. 27 - SOLAR POWERED IRRIGATION CONTROLLER REV.
02/22/22
02/22/22
2 3
ATTACHMENT NO. 02 - WDC NO. 27
DATEDATEREVIEWED BY:APPROVED BY:ENGINEERING DIVISION MANAGERNADER HEYDARI, CITY ENGINEER 2 02/22/22
02/22/22
Shamir Shahamiri
CO #4 - Attachment No. 9

Page 17 of 17 ends

Item No.7D

TO: PROJECT:

LAE JOB #:

AGENCY #:

SPEC SEC.:

PLAN SHTS:

ATTN:

Sent Via: FAX MAIL E-MAIL
x
x
Notes:x
x
x
Name: For LAE:

Title: Title
Signature: Signature:

Date: Date:

Revised
This work was performed in accordance with your authorization to proceed. Please issue Change Order LOS ANGELES ENGINEERING, INC. 633 N. BARRANCA AVE, COVINA, CA 91723 PH (626) 454-5222 Julio Guerrero
Project Manager
3/15/2022
Extension of time necessary for this change _____TBD_______ CAL DAYS __________ WKNG DAYS *Attached is our cost proposal for the construction of the median at Conejo School Rd., per WDC No. 28.

Please provide a written approval so that we may proceed with the work.

Attached is our cost proposal for the added scope work. Please provide a change order at your earliest convinience so that we may proceed with the work.
**If applicable, time extension will be determined and requested from approval of this change order, per .

At that moment LAE will provide a time impact analysis if extra time is warranted to our contract. *** The above Design Change represents a Changed Condition, and this Change Order is submitted pursuant to and in accordance with Article 43 of the General Conditions, Section 2-9 of the Standard Specification for Public Works Construction, Section 4-1.06 of the Standard Specifications for the State of California (as it may apply), Section 7104 of the Public Contract Code, and our Contract. **** LAE reserves the right to claim whatever damages are incurred, but not captured in this Change Order, as a result of delays per Article 43 and Greenbook Section 6-4.3 at a later date.

TOTAL CHANGE ORDER VALUE: $23,554.59
1531
CI 5492 / Spec No. 2018/2019-06
Written request for estimate / cost
Verbal request
Order to proceed
We respectfully submit the following estimate / schedule of costs in response to:

Jorge Munoz
[email protected]
Signature below authorizes us to proceed with the work described above at the stated price This work will not be done until approved and a written Change Order is issued REQUEST FOR CHANGE ORDER # ___044.0______
City of Thousand Oaks
Public Works Department
2100 Thousand Oaks, Blvd.

Thousand Oaks, Ca 91362
CSR & WL Sidewalk & Bike Lanes
$23,554
CO #4 - Attachment No. 10

Page 1 of 16 ends

Item No.7D
Following is an itemized quotation regarding proposed modifications to the contract documents.

General Contractor's Cost
Labor (See attached supporting documentation)
Material (See attached supporting documentation)
Equipment (See attached supporting documentation)
Subtotal:

Subcontractor's Cost
Moran Consulting
Subcontractor SubTotal:

General Contractor's 15.00% Overhead and Profit - Labor General Contractor's 10.00% Overhead and Profit - Material & Equip General Contractor's 10.00% Overhead and Profit of Subcont.

General Contractor's Bond at 1.134% % of subtotal
GRAND TOTAL:

Demo hardscape, grade, adjust irrigation, pave, pour curb, & stripe per WDC No. 28. 8,446.88$
4,925.89$
4,182.44$
264.11$
23,554.59$
910.83$
17,555.21$
3,234.00$
-$
3,234.00$
1,267.03$
323.40$
$
$
$
CO #4 - Attachment No. 10

Page 2 of 16 ends

Item No.7D
Los Angeles Engineering, Inc.Page 120-116COCONEJO SCHOOL RD CO02/24/202215:17JULIODirect Cost Report ActivityDescQuantity Unit Perm Constr Equip Sub- Resource PcsUnitCost Labor Material Matl/Exp MentContractTotal BID ITEM= 310 Description =ISLAND RE-DESIGNUnit =LSTakeoff Quan:1.000Engr Quan:1.000 02062DEMO HARDSCAPE / IRRIGATIONQuan:1.00LSHrs/Shft:8.00Cal:508WC:NONE

DHARDS(Mod) HARDSCAPE - SMALL8.00CHProd:1.0000USLab Pcs:5.00Eqp Pcs:5.005GENDMPDUMP FEES1.004.00EA 385.0001,5401,5408BA446BACKHOE=LARGE1.008.00HR 73.0005845848BABR20BREAKER 2000 LBS1.008.00HR 31.2502502508DESAWTRKSAW TRUCK1.008.00HR 78.2506266268TRUCRCREWTRUCK1.008.00HR 22.5001801808TRUPIPICKUP1.008.00HR 12.68010110190TRK10WTRUCK - TEN WHEELER1.0016.00HR 95.0001,5201,520LAFFLAGMAN2.0016.00MH 68.3501,0941,094LAJLABOR2.0016.00MH 71.8101,1491,149OPGOPERATOR1.008.00MH 85.650685685$7,729.2040.0000MH/LS40.00MH[ 2927.76 ]2,9283,0601,7417,729 02224FINE GRADE AND INSTALL BASEQuan:1.00LSHrs/Shft:8.00Cal:508WC:NONE

CUT PRODUCTION BY 50% FOR MUTILPLE AREAS - CUT PRODUCTION 75% FOR SLOTS & TRENCH PATCHING

EBASES(Mod) INSTALL BASE - SMALL8.00CHProd:1.0000USLab Pcs:4.00Eqp Pcs:5.002AGCABIICL-II [email protected]%1.0035.00TON 15.0005635638LOSKIPSKIPLOADER1.008.00HR 35.2502822828ROSM053-5 VIB SMOOTH DRUM1.008.00HR 35.0002802808TRUCRCREWTRUCK1.008.00HR 22.5001801808TRUPIPICKUP1.008.00HR 12.6801011018TRUW2KWATER TRUCK - 2K GA1.008.00HR 48.000384384LAJLABOR2.0016.00MH 71.8101,1491,149OPGOPERATOR2.0016.00MH 85.6501,3701,370$4,309.8632.0000MH/LS32.00MH[ 2519.36 ]2,5195631,2274,310 02705AC PAVING - SMALLQuan:1.00LSHrs/Shft:8.00Cal:508WC:NONE

CUT BY 20% FOR MUTIPLE AREAS OR IRREGULAR SHAPES

APACHS(Mod) AC PATCH - SMALL8.00CHProd:1.0000USLab Pcs:4.00Eqp Pcs:4.002ASACA C [email protected] 75.0001,6091,6098ASOILSAC TACK POT/RIG1.008.00HR 38.3803073078LOSKIPSKIPLOADER1.008.00HR 35.2502822828ROSM053-5 VIB SMOOTH DRUM1.008.00HR 35.0002802808TRUCRCREWTRUCK1.008.00HR 22.500180180LAJLABOR2.0016.00MH 71.8101,1491,149OPLOP # 6-LOADER2.0016.00MH 85.6501,3701,370$5,177.1532.0000MH/LS32.00MH[ 2519.36 ]2,5191,6091,0495,177 031203FORM/POUR/STRIP CURBQuan:1.00LSHrs/Shft:8.00Cal:508WC:NONE

C6MAN(Mod) 6 MAN CREW4.00CHProd:2.0000USLab Pcs:4.00Eqp Pcs:2.002CO2500CONCRETE - [email protected] 110.0003543542COSHORTLOASHORT LOAD [email protected] 25.00080808TRUCRCREWTRUCK1.004.00HR 22.50090908TRUFOFORM TRUCK1.004.00HR 41.130165165LAJLABOR2.008.00MH 71.810574574MAJMASON2.008.00MH 72.830583583$1,846.0116.0000MH/LS16.00MH[ 1157.12 ]1,1574342551,846 02950LANDSCAPINGQuan:-1.00LSHrs/Shft:8.00Cal:508WC:NONE

LTOPDR(Mod) TOP DRESSING-4.00CHProd:-0.5000SLab Pcs:3.00Eqp Pcs:1.002LA36"36" BOX [email protected]%1.00-1.00EA 385.000-414-414 CO #4 - Attachment No. 10

Page 3 of 16 ends

Item No.7D
Los Angeles Engineering, Inc.Page 220-116COCONEJO SCHOOL RD CO02/24/202215:17JULIODirect Cost Report ActivityDescQuantity Unit Perm Constr Equip Sub- Resource PcsUnitCost Labor Material Matl/Exp MentContractTotal BID ITEM= 310 Description =ISLAND RE-DESIGNUnit =LSTakeoff Quan:1.000Engr Quan:1.0002LA5G5 GAL [email protected]%1.00-33.00EA 9.250-328-3288TRUCRCREWTRUCK1.00-4.00HR 22.500-91-91LAIALADSCP/IRRIG ((APP))1.00-4.00MH 44.100-177-177LALLNDSCP/IRRIG LABOR2.00-8.00MH 62.540-501-501$-1,507.0112.0000 -12.00 [ ]-678-741-91-1,508 =====>Item Totals: 310-ISLAND RE-DESIGN$17,555.21108.0000MH/LS108.00MH[ 9123.6 ]8,4471,8663,0604,18217,55517,555.210 1 LS8,446.881,865.893,060.004,182.4417,555.21 $17,555.21*** Report Totals ***108.00MH8,4471,8663,0604,18217,555 >>> indicates Non Additive Activity------Report Notes:------The estimate was prepared with TAKEOFF Quantities.This report shows TAKEOFF Quantities with the resources. Bid Date: Owner: Engineering Firm: Estimator-In-Charge: JOB NOTES

MAKE SURE TO CHANGE THE SALES TAX FOR YOUR PROJECT (DEFAULT IS 9%)

BID DATE & TIME: xxxx ;

WKNG OR CAL DAYS TO COMPLETE (SPECIFY): xxxx ;

LIQUIDATED DAMAGES AMT: xxxx ;

ENGINEER'S ESTIMATE: $ xxxx ;

BASIS TO DETERMINE LOW BIDDER: xxxx ;

PROJECT START DATE: xxx ;

BUY AMERICA PROVISIONS?: xxx ?

DBE / SBE / MBE / WBE: xxx %;

SURVEY BY: xxxx ;

TESTING BY: xxxx ;

INSPECTION BY: xxxx ;

DETERMINE STANDARDS USED: xxxx ;

SPECIAL INSPECTIONS:

OTHER:

******************

************Estimate created on: 03/11/2021 by User#: 4 - JULIO

Source estimate used: W:\HEAVYBID\BID\EST\ESTMAST

* on units of MH indicate average labor unit cost was used rather than base rate.[ ] in the Unit Cost Column = Labor Unit Cost Without Labor Burdens

In equipment resources, rent % and EOE % not = 100% are represented as XXX%YYY where XXX=Rent% and YYY=EOE%

------Calendar Codes------5065 SHIFTS, 6 HOURS/SHIFT5085 DAYS OF 8 HOURS A DAY (Default Calendar)5105 DAYS AT 10 HOURS A DAY SHINTNIGHT TIME WORK CO #4 - Attachment No. 10

Page 4 of 16 ends

Item No.7D

MORAN CONSULTING CORPORATION
CIVIL ENGINEERING ~ SURVEYING ~ LAND PLANNING

4500 PACIFIC COAST HWY. SUITE 210 LONG BEACH, CA 90804 TEL. (562) 340 -4670 FAX (562) 340-4680

March 15, 2022

Los Angeles Engineering
633 N. Barranca Ave
Covina, CA 91723
[email protected]

Attn: Mr. Julio Guerrero

Subject: Conejo School Road Project, Thousand Oaks, CA
Change Order Request #007 Work Directive No. 28 – Restaking of Redesigned Curb Median adjacent to Thunderbird Mobile Home Park
Moran Consulting Corporation Project. No. 220311-007

Dear Julio,

The attached Change Order Request represents our detailed change order request to accommodate the redesign of the curb median adjacent to Thunderbird Mobile Home Park as detailed in Work Directive Number 28 dated February 24, 2022.

Upon your concurrence with this request, please provide a change order amendment to our professional consulting services agreement dated 02/23/2021.

If you should have any questions or require further information, please do not hesitate to email at [email protected] or call me at
(562)-340-4675.

Sincerely,

Moran Consulting Corporation

Bryan Mundia
Survey Manager

Enclosures:

Exhibit A : Scope
Exhibit B: Fees
Exhibit C : Work Directive No. 28
CO #4 - Attachment No. 10

Page 5 of 16 ends

Item No.7D
Conejo School Road Project, Thousand Oaks, CA
Change Order Request #007 Curb Median Revisions
March 15, 2022

Page 2 of 5 ends

EXHIBIT A – SCOPE OF SERVICES

SCOPE

Client has issued the following 2 new sheets related to the redesign of the curb median adjacent to Thunderbird Mobile Home Park :

Sheet C-4 and C-15 dated 02/24/22: Revised curb median adjacent to Thunderbird Mobile Home Park.

SHT # Eliminated Scope Increased Scope
C-4
and
C-15
none

Redesign of curb median nose adjacent to
Thunderbird Mobile Home Park

CO #4 - Attachment No. 10

Page 6 of 16 ends

Item No.7D
Conejo School Road Project, Thousand Oaks, CA
Change Order Request #007 Curb Median Revisions
March 15, 2022

Page 3 of 5 ends

EXHIBIT B

FEE SUMMARY

LABOR QUANT UNIT RATE TOTAL

ADDITIONAL FIELD
CREW MOVE-INS due to
Curb Median Revisions
adjacent to Thunderbird
Mobile Home Park
2-Man Survey
Field Crew
1 Move-in $2634/move-in +$2,634
Office ReCalc
Of Curb Median
Engineering
Office Assistant
4 hours $150/hr +$600
GRAND TOTAL CO #007 = $3,234

CO #4 - Attachment No. 10

Page 7 of 16 ends

Item No.7D
Conejo School Road Project, Thousand Oaks, CA
Change Order Request #007 Curb Median Revisions
March 15, 2022

Page 4 of 5 ends

EXHIBIT C
PLANS FROM WORK DIRECTIVE NO. 28

CO #4 - Attachment No. 10

Page 8 of 16 ends

Item No.7D

CITY OF THOUSAND OAKS

WORK DIRECTIVE

Project: Conejo School Road and Willow Lane
Sidewalk and Bike Lanes

CI Number: 5492

Contract #: 12663-2021

Work Directive Number: 028

Work Directive Date: February 24, 2022

Contract Date: January 26, 2021

To: Los Angeles Engineering, Julio Guerrero

THIS WORK DIRECTIVE FORM SHALL BE USED FOR ALL WORK DIRECTIVES ASSOCIATED WITH THE WORK. NO ADDITIONS OR DELETIONS TO THIS FORM SHALL BE ALLOWED, EXCEPT WITH PERMISSION OF THE CITY OF THOUSAND OAKS.

You are directed to make the following change(s) in the Work:

NOT VALID UNTIL SIGNED BY OWNER

Attachment No:

1. Revised Plan Sheet C-4 (Sheet No.12 of 66)

2. Revised Plan Sheet C-15 (Sheet No. 23 of 66)

3. Revised Plan Sheet SS-1 (Sheet No. 46 of 66)

4. Revised Plan Sheet LP-1 (Sheet No. 52 of 66)

5. Revised Plan Sheet LI-7 ( Sheet No. 64 of 66)

6. Revised Plan Sheet LD-1(Sheet No. 65 of 66)

THIS WORK DIRECTIVE DOES NOT APPROVE A CHANGE TO THE CONTRACT PRICE OR THE CONTRACT TIME. The Contract Price and Contract Time may only be adjusted by Change Order. To the extent this Work Directive results in a change to the Contract Price or the Contract Time, Contractor must timely request a Change Order and comply with all Change Order procedures in accordance with the Contract Documents. Notwithstanding issuance of this Work Directive, the failure to timely request a Change Order shall constitute a waiver by Contractor of any adjustment to the Contract price or the Contract time resulting from this Work Directive. If an adjustment is requested, no work shall be allowed to lag pending such adjustment, but shall be promptly executed as directed, even if a dispute arises.

Revise/Reconstruct the affected signing, striping, median and street improvements on Conejo School Road adjacent to Thunderbird Mobile Home Park per revised 6 sheets of plans provided herein.

CO #4 - Attachment No. 10

Page 9 of 16 ends

Item No.7D
ISSUED BY:

CITY OF THOUSAND OAKS
Signature:

Printed Name: Jorge Munoz
Title: Project Manager
Date: February 23, 2022
REVIEWED/APPROVED BY CITY ENGINEER:
(Approved per TOMC 3-10.303 or as directed by City
Council)
Signature:

Printed Name: Nader Heydari
Title: City Engineer
Date: February 23, 2022

CO #4 - Attachment No. 10

Page 10 of 16 ends

Item No.7D
15+5016+0016+5017+0017+5018+0018+5019+0019+5020+0020+5021+0021+50 880878876874872870868866864862860858856854852850848846844842840 880878876874872870868866864862860858856854852850848846844842840 MATCH LINE - STA 15+50SEE SHEET C-3
MATCH LINE - STA 21+50SEE SHEET C-5
15+50.00(862.14)16+00.00(858.82)16+50.00(855.25)17+00.00(851.81)17+50.00(850.27)18+00.00(849.43)18+50.00(848.89)19+00.00(848.76)19+50.00(848.77)20+00.00(848.30)20+50.00(847.87)21+00.00(847.59)21+50.00(847.54)EXISTING GRADEAT CONST CL

A R R O Y O C O N E J O 161718192021
BC: 17+08.91EC: 18+00.60N24°52'48"E
L=91.69,R=1000.00
N19°37'35"EC5C6C7C8C9C10C11C12C13C14C15
C3C2C45252 52THE LAKES2150 E THOUSAND OAKS BLVDAPN 671-0-240-430 APN 671-0-240-400
APN 671-0-240-430
THUNDERBIRD OAKS MOBILEHOME CLUBAPN 904-0-110-130
130303230522 30EX R/W

EX R/WCONST CL
3EX 4' WIDE PUBLICACCESS EASEMENT 18+45.89 C DRIVEWAY W=24.5', R=4.5'20L18+03.91 4.94' LTEND PAVEMENT SECTION17+04.60 7.50' LTBEGIN MEDIAN CURB303217+97.51 2.95' LTEND MEDIAN CURBVAR13'4'VAR18'10'84'VAR9'12'27'29'10'18+82.25 6.02' LTBEGIN MEDIAN CURBBEGIN PAVEMENT SECTION19+65.02 6.75' LTEND MEDIAN CURBEND PAVEMENT SECTION18'84'42'42'32'30'10'12' 19+96.22 C DRIVEWAY W=31', R=4.5'20L 3 CONEJOSCHOOLROAD13.5'
8'
1'13'
1'1' 19
1'CONEJO VALLEY NEIGHBORHOOD FOR LEARNING110 S CONEJO SCHOOL RDAPN 671-0-240-410SELECT PLAZA2302 E THOUSAND OAKS BLVDAPN 671-0-240-3603511'15+64.40 38.37' LTECR15+87.60 23.19' RTECR15+77.62 33.22' RTBCREX R/W3030 4343 15+59.63 C DRIVEWAY W=36'L6555.5'4.5'5 ±32'5'26FH26WM+99.43+95.65+45.52+66.85EXISTING MEDIANAS BID / ASCONSTRUCTEDCONSTRUCTION NOTESCONSTRUCT CURB RAMP PER CITY PLATES NO.5-1 THROUGH 5-5 AND DETAILS ON SHEETS C-22THROUGH C-25CONSTRUCT 6" HIGH MEDIAN CURB TYPE A-1PER CITY PLATE NO. 8-2 AND DETAIL ON SHEETC-15CONSTRUCT 2" THICK AC TYPE III-C2-PG 64-10OVER 3" THICK AC TYPE III-B2-PG 64-10 OVER11.5" THICK CMBCONSTRUCT 4" THICK PCC SIDEWALK OVER 4"THICK CMB PER CITY PLATE NO. 8-3CONSTRUCT DRIVEWAY PER DETAILS ONSHEETS C-16 THROUGH C-19CONSTRUCT CROSS GUTTER PER CITY PLATENO. 8-4 AND DETAILS ON SHEETS C-22THROUGH C-25CONSTRUCT COMMERCIAL DRIVEWAY PERCITY PLATE NO. 6-5UTILITY FACILITY - SEE DM-SHEETS FORDISPOSITIONSAWCUT LINE - SEE DM-SHEETS FOR LIMITSCONSTRUCT FALSE CURB. LONG BEACH IRONWORKS LB 750 OR EQUALLANDSCAPE AND IRRIGATION IMPROVEMENTS -SEE LP-SHEETS AND LI-SHEETSCONSTRUCT 2" THICK AC TYPE III-C2-PG 64-10OVER 4" THICK AC TYPE III-B2-PG 64-101235619202630354352CURVE TABLECURVE #C3C4C5C6LENGTH26.7015.715.6726.23RADIUS24.0010.002.00100.00DELTA63°44'03"90°00'00"162°29'10"15°01'37"CURVE #C7C8C9C10LENGTH11.529.6912.1111.56RADIUS195.0070.0060.0050.00DELTA3°23'04"7°55'50"11°33'54"13°14'36"CURVE #C11C12C13C14LENGTH9.425.1233.1918.32RADIUS3.0010.14112.7436.93DELTA180°00'00"28°54'51"16°52'09"28°25'28"CURVE #C15LENGTH3.57RADIUS8.56DELTA23°54'06" LEGENDCONSTRUCT PAVEMENT SECTIONCITY OF THOUSAND OAKS DWG. _________SHEET __ OF __ CITY OF THOUSAND OAKSDATECHECKEDDATEDATEDESIGNEDDELINEATEDP.D.E.DATER.C.E.DATEREV.SYMBOLDESCRIPTION OF CHANGE Know what'sbelow.Callbefore you dig.

CONEJO SCHOOL ROAD & WILLOW LANESIDEWALK AND BIKE LANES PROJECTCI 5492 C:\Box\Projects\CITHO Thousand Oaks\CITHO.160204.00 Conejo School & Willow\2 Engineering\_CAD\2 Sheets\Plan Sheets - CSR.dwgMon 22.Nov.21 09:57:52 AMDATECITY OF THOUSAND OAKSDATEPREPARED BYREVIEWED BY:APPROVED BY:DATEREVIEWED BY:M. IPR. WILCOXS. POTTS18-08A REGISTERED PROFESSIONAL ENGINEERSTATE OF CALIFORNIAMichael IpNo.43671Exp. 3/31/23CIVILENGINEERING | SURVEYINGCONSTRUCTION MANAGEMENTENGINEERS INC 4580 E. Thousand Oaks Blvd.Suite 101Westlake Village, CA 91362Phone: 805-648-4840www.mnsengineers.com10/14/202010/14/202010/14/202010/14/2020DATEREGISTERED ENGINEER MICHAEL IPPROJECT ENGINEERENGINEERING DIVISION MANAGERNADER HEYDARI, CITY ENGINEER10/22/200 BID SET MATCH LINE - STA 21+50SEE SHEET C-5
MATCH LINE - STA 15+50SEE SHEET C-3
N
0'0'20'20'HORIZ: 1"=20'VERT: 1"=4'C-4CONEJO SCHOOL ROAD - STA 15+50 TO STA 21+50STREET IMPROVEMENT PLAN AND PROFILE1266 1M. IP11 1 ATTACHMENT NO. 1 - WDC NO. 28
WDC NO. 28 - CENTER MEDIAN REDESIGN
02/24/22
02/24/22
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Page 11 of 16 ends

Item No.7D

16 1718
C5C6C7C8C9C10
C11
C417+04.60 7.50' LTTC (851.41)FL (850.91)BC16+92.51 7.47' LTTC 852.12FL 851.62EC16+64.45 4.55' LTTC 853.98FL 853.48BC16+52.97 3.70' LTTC 854.75FL 854.25EC16+20.51 2.26' LTTC 857.58FL 857.08BC16+20.09 1.67' RTTC 857.56FL 857.06PCC16+46.02 5.07' RTTC 855.07FL 854.57EC16+48.99 5.06' RTTC 854.79FL 854.29BC16+32.94 4.22' RTTC 856.32FL 855.8216+58.65 4.38' RTTC 853.90FL 853.40EC16+96.85 0.98' LTTC 851.95FL 851.45BC17+08.38 1.25' LTTC 851.57FL 851.07EC17+97.99 3.00' RTTC 849.75FL 849.25BC17+98.01 3.00' LTTC 849.80FL 849.30EC17+97.50 3.00' LTTC (849.81)FL (849.31)16+34.15 2.86' LTTC 856.33FL 855.8317+53.09 1.87' RTTC 850.24FL 849.74NCONEJOSCHOOLROAD2303303CONST CL S19°34'03"WN17°04'49"ES11°38'12"WN13°41'45"ES24°52'48"WN24°52'48"E43 16+00.00 13.00' LTFS (858.77)15+74.08 2.60' LTFS (860.59)15+74.08 11.00' RTFS (860.54)17+04.58 13.00' LTFS (850.87)16+80.09 9.00' RTFS (852.04)15+92.83 9.00' RTFS (859.23)17+19.85 8.00' RTFS (850.49)18+03.91 8.00' RTFS (849.08)18+03.90 4.45' LTFS (849.20)EX R/WEXISTING MEDIANAS BID / ASCONSTRUCTED 19C12C13C14C1518+82.25 6.02' RTTC (849.13)FL (848.63)BC18+86.57 8.65' RTTC 849.03FL 848.53PCC19+62.32 9.05' RTTC 848.74FL 848.24PCC19+19.29 13.50' RTTC 848.75FL 848.25EC19+65.02 6.75' RTTC (848.81)FL (848.31)EC19+44.74 13.50' RTTC 848.72FL 848.22BCNCONEJOSCHOOLROAD2303CONST CLS24°52'48"W4318+98.55 19.00' RTFS (848.30)19+58.09 19.00' RTFS (848.04)EX R/WCONSTRUCTION NOTESCONSTRUCT 6" HIGH MEDIAN CURB TYPE A-1PER CITY PLATE NO. 8-2CONSTRUCT 2" THICK AC TYPE III-C2-PG 64-10OVER 3" THICK AC TYPE III-B2-PG 64-10 OVER11.5" THICK CMBSAWCUT LINE - SEE DM-SHEETS FOR LIMITSLANDSCAPE AND IRRIGATION IMPROVEMENTS -SEE LP-SHEETS AND LI-SHEETS233043 CURVE TABLECURVE #C3C4C5C6LENGTH26.7015.715.6726.23RADIUS24.0010.002.00100.00DELTA63°44'03"90°00'00"162°29'10"15°01'37"CURVE #C7C8C9C10LENGTH11.529.6912.1111.56RADIUS195.0070.0060.0050.00DELTA3°23'04"7°55'50"11°33'54"13°14'36"CURVE #C11C12C13C14LENGTH9.425.1233.1918.32RADIUS3.0010.14112.7436.93DELTA180°00'00"28°54'51"16°52'09"28°25'28"CURVE #C15LENGTH3.57RADIUS8.56DELTA23°54'06"CITY OF THOUSAND OAKS DWG. _________SHEET __ OF __ CITY OF THOUSAND OAKSDATECHECKEDDATEDATEDESIGNEDDELINEATEDP.D.E.DATER.C.E.DATEREV.SYMBOLDESCRIPTION OF CHANGE Know what'sbelow.Callbefore you dig.

CONEJO SCHOOL ROAD & WILLOW LANESIDEWALK AND BIKE LANES PROJECTCI 5492 C:\Box\Projects\CITHO Thousand Oaks\CITHO.160204.00 Conejo School & Willow\2 Engineering\_CAD\2 Sheets\Median Details.dwgMon 22.Nov.21 09:56:32 AMDATECITY OF THOUSAND OAKSDATEPREPARED BYREVIEWED BY:APPROVED BY:DATEREVIEWED BY:18-08AR. WILCOXS. POTTSREGISTERED PROFESSIONAL ENGINEERSTATE OF CALIFORNIAMichael IpNo.43671Exp. 3/31/23CIVILM. IPENGINEERING | SURVEYINGCONSTRUCTION MANAGEMENTENGINEERS INC 4580 E. Thousand Oaks Blvd.Suite 101Westlake Village, CA 91362Phone: 805-648-4840www.mnsengineers.com10/14/202010/14/202010/14/202010/14/2020DATEREGISTERED ENGINEER MICHAEL IPMICHAEL IPMICHAEL IPPROJECT ENGINEERENGINEERING DIVISION MANAGERNADER HEYDARI, CITY ENGINEER10/22/200 BID SETC-1523MEDIAN IMPROVEMENTS - CONEJO SCHOOL ROADCONSTRUCTION DETAILS660'0'10'10'5'5'1 inch = 10 ft.UPDATE TO MEDIAN LAYOUT1M. IP1 1 1
ATTACHMENT NO. 2 - WDC NO. 28
WDC NO. 28 - CENTER MEDIAN REDESIGN
02/24/22
02/24/22
02/24/22
02/24/22
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CO #4 - Attachment No. 10

Page 12 of 16 ends

Item No.7D

EX STATE R/W12'12'6'6'
SCHOOL
USROUTE101

ROADCONEJO

EX R/W

EX STATE R/WEX R/WL

THE LAKES
101112131415161718192021
100CONST C3925AEX "CITY HALL"SIGN38A223938AINSTALL 12" WHITECHEVRONS @ 15' O.C.3992239A38A 223225A1EX R4-7EX TYPE K-1 (CA)EX R3-4 12'
12'6'12'14'
12'6'10'
12'10'12'6'6'12'12'6'6'
6'10'VAR12'END TAPERSTA 20+54.95BEGIN TAPERSTA 19+64.5713' R=2012.5'
R=300'R=500'R=288'R=512'39
C7C121EX R4-7EX TYPE K-1 (CA)EX R3-46EX R3-7R1EX R28 (CA)1EX W12-2 (15'-5")1EX W1-2EX W13-1P (15)EX R28 (CA)1EX R1-1EX "KAVLI THEATRE" SIGN1EX W34C (CA) (15'-5")6EX R3-7R1EX R28 (CA)1EX R28 (CA)2R81 (CA)R81A (CA)1EX W12-2 (15'-5")EX W34C (CA)1EX R28 (CA)3EX R4-7EX TYPE K-1 (CA)EX R3-436EX R3-7R1EX R28 (CA)6EX R3-7R1EX R2-1 (35)EX R28 (CA)1EX R28 (CA)1EX R28 (CA)1EX R28 (CA)3EX R4-7EX TYPE K-1 (CA)EX R3-431EX R28 (CA)EX R28 (CA)8 MATCHLINE - SEE SHEET SS-310+00 CONEJO SCHOOL ROAD= 100+00 WILLOW LANELL 22R=120'

EX R/WEX R/W

THOUSANDEX R/WEX R/WOAKSBOULEVARD

LOSFELIZDRIVESCHOOLCONEJOROADEX R/W

EX R/W

BEYERPARKEX R/WL

EX R/W

CHIQUITALANE
2122232425262728293031323334 CONST C39 38A39A22939A323939A39LL39A3922392239 11'11'5'10.5'5'11'11'8'5'
10'11'10'5'12'13'
10'12'5'12.5'LL
3'BEGIN TAPERSTA 28+68.08END TAPERSTA 29+68.08BEGIN TAPERSTA 29+63.17END TAPERSTA 30+63.173.5'3' 2R4-111EX R28 (CA)1EX R28 (CA)1EX "PERMITPARKING" SIGN3EX R28 (CA)33EX R2-1 (35)EX R28 (CA)31EX R28 (S) (CA)1EX SNSEX R1-1EX R1-3PEX R28 (S) (CA)1EX SNSEX R1-1EX R1-3PEX R28 (S) (CA)1EX S4-3PEX R2-1 (25)EX S4-2PEX R28 (CA)4EX MOD R619R81 (CA)1EX SNSEX R1-1EX R1-3P3EX W3-1EX R28 (CA)1EX R28 (CA)1EX R28 (CA)1EX SNSEX R1-1EX R28 (CA)1EX SNSEX R28 (CA)1EX R2-1 (30)EX R28 (CA)2R81 (CA)1EX R28 (CA)1EX R28 (CA)DPLDPLLL20'R=277.7'R=280.1' LLLL1EX R3-7R2R4-48'46'2R4-115' 38A22325'15.2'12'12'5'11'12'3'11'11'VAR5'11'VAR R=129.6'R=121.9'R=244'R=244'R=50'4.5'BEGIN TAPERSTA 25+86.43END TAPERSTA 26+55.10 STRIPING DETAIL NUMBER IN RSP A20A THROUGH A20DBASIC (DOUBLE PARALLEL LINES) CROSSWALK MARKINGS PER CITY PLATE NO. 7-4 CHANGE OF STRIPING DETAILSHARED ROADWAY BICYCLE MARKING (SHARROW) PER SSP A24C PAVEMENT MARKINGS WORDS PER SSP A24D YIELD LINETRIPLE FOUR CROSSWALK MARKINGS PER CITY PLATE NO. 7-4YELLOW CONTINENTAL CROSSWALK MARKINGS PER CITY PLATE NO. 7-4GREEN BICYCLE PAVEMENT MARKINGS PER DETAIL ON SHEET SS-2BIKE LANE PAVEMENT MARKINGS PER SSP A24A AND A24C ROADSIDE SIGN PER SSP RS1, RS2, AND RS4 LEGENDXXDPLTYPE I (10') ARROW PER SSP A24A TYPE VI ARROW PER SSP A24A. DIRECTION PER PLAN TYPE IV ARROW PER SSP A24A. DIRECTION PER PLAN GREEN BIKE LANE PAVEMENT MARKINGS PER SSP A24A, A24C, AND DETAIL ON SHEET SS-2 GREEN BIKE BOX PAVEMENT MARKINGS PER SSP A24C AND DETAIL ON SHEET SS-2GENERAL NOTES1.ALL ROADSIDE SIGNING, MARKINGS, AND MARKERS SHALL BE IN CONFORMANCE WITHTHE LATEST EDITION OF THE CALTRANS STANDARD PLANS AND SPECIFICATIONS, ANDTHE LATEST EDITION OF THE MUTCD.2.ALL DISTURBED SIGNAGE SHALL BE INSTALLED OR RESET PER CITY PLATE NO. 7-93.ALL NEW STRIPING SHALL BE PAINTED, UNLESS OTHERWISE NOTED.4.THE CONTRACTOR SHALL REMOVE ALL CONFLICTING STRIPING USING WETSANDBLAST.5.PROPOSED STRIPING AND MARKINGS SHALL BE INSTALLED AFTER THE COMPLETIONOF OVERLAY.SIGNAGE CONSTRUCTION NOTESPROTECT IN PLACE EXISTING SIGN AND POSTFURNISH AND INSTALL SIGN AND POSTRELOCATE EXISTING SIGN ON NEW POSTREMOVE AND RESET EXISTING SIGN AND POSTREMOVE EXISTING SIGNINSTALL RADARSIGN®TC-600S WITHHYPER-ALERTS OR APPROVED EQUALINSTALL NEW SIGN ON EXISTING POST1234689 CITY OF THOUSAND OAKS DWG. _________SHEET __ OF __ CITY OF THOUSAND OAKSDATECHECKEDDATEDATEDESIGNEDDELINEATEDP.D.E.DATER.C.E.DATEREV.SYMBOLDESCRIPTION OF CHANGE Know what'sbelow.Callbefore you dig.

CONEJO SCHOOL ROAD & WILLOW LANESIDEWALK AND BIKE LANES PROJECTCI 5492 C:\Box\Projects\CITHO Thousand Oaks\CITHO.160204.00 Conejo School & Willow\2 Engineering\_CAD\2 Sheets\Sign And Stripe.dwgMon 22.Nov.21 10:29:01 AMDATECITY OF THOUSAND OAKSDATEPREPARED BYREVIEWED BY:APPROVED BY:DATEREVIEWED BY:M. IPR. WILCOXS. POTTS18-08A REGISTERED PROFESSIONAL ENGINEERSTATE OF CALIFORNIAMichael IpNo.43671Exp. 3/31/23CIVILENGINEERING | SURVEYINGCONSTRUCTION MANAGEMENTENGINEERS INC 4580 E. Thousand Oaks Blvd.Suite 101Westlake Village, CA 91362Phone: 805-648-4840www.mnsengineers.com10/14/202010/14/202010/14/202010/14/2020DATEREGISTERED ENGINEER MICHAEL IPPROJECT ENGINEERENGINEERING DIVISION MANAGERNADER HEYDARI, CITY ENGINEER10/22/200 BID SET0'40'40'20'20'1 inch = 40 ft.MATCH LINE - STA 21+00SEE BELOWMATCH LINE - STA 34+00SEE SHEET SS-2 SEE ABOVEMATCH LINE - STA 21+00SS-1CONEJO SCHOOL ROAD - STA 10+00 TO STA 34+00SIGNING AND STRIPING PLAN4666 UPDATES FOR COMPLETE APT DEVELOPMENT AND UTILITY UG'ING1M. IP11/13/201 1 2M. IP2
2 ATTACHMENT NO. 3 - WDC NO. 28
WDC NO. 28 - CENTER MEDIAN REDESIGN
02/24/22
02/24/22
02/24/22
02/24/22
i
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Page 13 of 16 ends

Item No.7D

LANDSCAPE NOTESRIGHT-OF-WAY HARDSCAPE IMPROVEMENTS(REFER TO CIVIL ENGINEERING PLANS)LANDSCAPE CONTRACTOR TO REMOVE ALL EXISTINGTREE, SHRUB AND GROUNDCOVER PLANTING MATERIALFROM EXISTING MEDIAN.LANDSCAPE CONTRACTOR TO PROVIDE A 3" LAYER OFAGROMIN ES2 MULCH (OR EQUAL) IN NEW MEDIANS.EXISTING MEDIAN TREE TO BE REMOVED - LANDSCAPECONTRACTOR TO REMOVE EXISTING MEDIAN TREE ANDALL ROOTS.LANDSCAPE CONTRACTOR TO PROVIDE NOTED SOILPREPARATION IN NEW MEDIANS - SEE ABOVE.12345 LEGENDAGROMIN ES2 BARK MULCH - 3" LAYER(OR EQUAL)
11 12
131415
BC: 11+96.05
EC: 13+65.85
N39°05'01"EN19°37'35"E
L=169.80,R=500.00N19°37'35"EC1C3C2 CONST CL
STATE ROUTE 101

EX R/WEX R/WEX R/W

EX R/WEX R/W
CONEJOSCHOOLROADTHUNDERBIRD OAKS MOBILEHOME PARKAPN 904-0-110-130 CITY HALL THEATER BACK ENTRANCE2100 E THOUSAND OAKS BLVDAPN 671-0-240-450 12" WATER1

EX STATE R/WSTA 11+87.081
1 16
1718192021
BC: 17+08.91
EC: 18+00.60N24°52'48"E
L=91.69,R=1000.00
N19°37'35"EC5C6C7C8C9C10
C11
C12C13C14C15
C4CONST CL

EX R/WEX R/WEX R/W

EX R/W CONEJOSCHOOLROADTHUNDERBIRD OAKS MOBILEHOME PARKAPN 904-0-110-130 THE LAKES2150 E THOUSAND OAKS BLVDAPN 671-0-240-430
APN671-0-240-400CONEJO VALLEY NEIGHBORHOOD FOR LEARNING110 S CONEJO SCHOOL RDAPN 671-0-240-410SELECT PLAZA2302 E THOUSAND OAKS BLVDAPN 671-0-240-3601111 1 111248" PISTACHE410" PISTACHE44" PISTACHE44" PISTACHE46" PISTACHE44" CALLERY PEAREX R/W

EX R/W22144" PISTACHE55 33

CAESALPINIA MEXICANA
SSSSS
SSSSS
S

SSSSSSSSSSSSSSSSS

SSSSSSSSSSSSSSS

SSSSSSSSSSSSSSS
SSS

SSSSSSSSSSSSSSSS

SSSSSSSSSSSSSSSS
S

SSSSSSSSSSSSS
SSSSS
SSSSS
S
SSS
MATCH LINE - STA 15+70SEE BELOW LEFT
MATCH LINE - STA 15+70SEE ABOVE RIGHT
MATCH LINE - STA 21+50SEE SHEET LP-2NN
0'20'20'10'10'1 inch = 20 ft.0'LP-1CONEJO SCHOOL ROAD - STA 10+00 TO STA 21+5052 E-mail: lndg @ lndg.netFax: (818) 991-3478Westlake Village, CA 91362-3924Biological RestorationLandscape ArchitecturePhone: (818) 991-505631300 Via ColinasHorticulturePlanningSuite 104Design Group, Inc.L. NewmanLNDG JOB #2392-0206/30/2103-18-2020ROBERT BOMBARDIERDATEREGISTERED LANDSCAPE ARCHITECT CITY OF THOUSAND OAKS DWG. _________SHEET __ OF __ CITY OF THOUSAND OAKSDATECHECKEDDATEDATEDESIGNEDDELINEATEDP.D.E.DATER.C.E.DATEREV.SYMBOLDESCRIPTION OF CHANGE Know what'sbelow.Callbefore you dig.

Page 14 of 16 ends

Item No.7D

11 12
131415
N39°05'01"EN19°37'35"E
L=169.80,R=500.00N19°37'35"EC1C3C2THUNDERBIRD OAKS MOBILEHOME PARKAPN 904-0-110-130 CITY HALL THEATER BACK ENTRANCE2100 E THOUSAND OAKS BLVDAPN 671-0-240-450#1 #23THUNDERBIRD OAKS MOBILEHOME PARKAPN 904-0-110-130
CITY HALL THEATER BACK ENTRANCE2100 E THOUSAND OAKS BLVDAPN 671-0-240-450 STATE ROUTE 101

EX R/WEX R/WEX R/W

EX R/WEX R/W

CONEJOSCHOOLROAD

EX STATE R/WSTA 11+87.08
16 1718192021
BC: 17+08.91
EC: 18+00.60N24°52'48"E
L=91.69,R=1000.00
N19°37'35"EC5C6C7C8C9C10
C11
C12C13C14C15
C4THUNDERBIRD OAKS MOBILEHOME PARKAPN 904-0-110-130
THE LAKES2150 E THOUSAND OAKS BLVDAPN 671-0-240-430
APN671-0-240-400CONEJO VALLEY NEIGHBORHOOD FOR LEARNING110 S CONEJO SCHOOL RDAPN 671-0-240-410SELECT PLAZA2302 E THOUSAND OAKS BLVDAPN 671-0-240-360

CAESALPINIA MEXICANA
SSSSS
SSSSS
S

SSSSSSSSSSSSSSSSS

SSSSSSSSSSSSSSS

SSSSSSSSSSSSSSS
SSS

SSSSSSSSSSSSSSSS

SSSSSSSSSSSSSSSS
S

SSSSSSSSSSSSS
SSSSS
SSSSS
S
SSS
#2#3 APN671-0-240-400CONEJO VALLEY NEIGHBORHOOD FOR LEARNING110 S CONEJO SCHOOL RDAPN 671-0-240-410 1-1/2"QC1-1/2"1-1/4"

EX R/WEX R/WEX R/W

EX R/W CONEJOSCHOOLROADEX R/W

EX R/W
1-1/41-1/43/41"3/41"3/41"3/41"1"
1-1/4"3/43/43/43/43/43/41-1/4"
3/4
3/43/4
3/43/43/4
3/4
0'20'20'10'10'1 inch = 20 ft.0'LI-1CONEJO SCHOOL ROAD - STA 10+00 TO STA 21+5058 E-mail: lndg @ lndg.netFax: (818) 991-3478Westlake Village, CA 91362-3924Biological RestorationLandscape ArchitecturePhone: (818) 991-505631300 Via ColinasHorticulturePlanningSuite 104Design Group, Inc.L. NewmanLNDG JOB #2392-0206/30/2103-18-2020ROBERT BOMBARDIERDATEREGISTERED LANDSCAPE ARCHITECT CITY OF THOUSAND OAKS DWG. _________SHEET __ OF __ CITY OF THOUSAND OAKSDATECHECKEDDATEDATEDESIGNEDDELINEATEDP.D.E.DATER.C.E.DATEREV.SYMBOLDESCRIPTION OF CHANGE Know what'sbelow.Callbefore you dig.

12.51"X-4 EXISTING MAINLINE ANDSLEEVE TO REMAINNOTE:CONTRACTOR TO VERIFY BALL VALVELOCATIONS IN THE FIELD.EXISTING IRRIGATION TO REMAIN. CONTRACTOR TOADJUST AND/OR ADD LATERALS AND HEADS AND REPLACENOZZLES, AS NECESSARY AFTER MEDIAN CONSTRUCTION.EXISTING MAINLINE ANDSLEEVE TO REMAINCONTRACTOR TO INSTALL NEW BALL VALVEAT THIS LOCATION TO KEEP IRRIGATIONACTIVE AT THE LAKES PROPERTY DURINGCONSTRUCTION IMPROVEMENTS AT THE MEDIANS MATCH LINE - STA 15+70SEE BELOW LEFT
MATCH LINE - STA 15+70SEE ABOVE RIGHT
MATCH LINE - STA 21+50SEE SHEET LP-2NN
DateRenewal DateSignatureLICENSED LANDSCAPE ARCHITECTSTATE OF CALIFORNIANo. 2464ROBERT LEE BOMBARDIER07/31/23REFER TO SHEET LI-7 FOR IRRIGATION NOTES AND LEGEND 2CHANGED TOBUBBLERS ONFIXED RISERS3(2) BUBBLERSREMOVED3(3) CST SPRAYHEADS REMOVED3(3) CST SPRAYHEADS REMOVED 3 ATTACHMENT NO. 5 - WDC NO. 28
WDC NO. 28 - CENTER MEDIAN REDESIGN
02/24/22
02/24/22
02/24/22
02/24/22
i
CO #4 - Attachment No. 10

Page 15 of 16 ends

Item No.7D

0'20'20'10'10'1 inch = 20 ft.0'LI-7IRRIGATION LEGEND / NOTES64 E-mail: lndg @ lndg.netFax: (818) 991-3478Westlake Village, CA 91362-3924Biological RestorationLandscape ArchitecturePhone: (818) 991-505631300 Via ColinasHorticulturePlanningSuite 104Design Group, Inc.L. NewmanLNDG JOB #2392-0206/30/2103-18-2020ROBERT BOMBARDIERDATEREGISTERED LANDSCAPE ARCHITECT CITY OF THOUSAND OAKS DWG. _________SHEET __ OF __ CITY OF THOUSAND OAKSDATECHECKEDDATEDATEDESIGNEDDELINEATEDP.D.E.DATER.C.E.DATEREV.SYMBOLDESCRIPTION OF CHANGE Know what'sbelow.Callbefore you dig.

CONEJO SCHOOL ROAD & WILLOW LANESIDEWALK AND BIKE LANES PROJECTCI 5492CLIFFORD G. FINLEY, CITY ENGINEERDATEENGINEERING DIVISION MANAGERCITY OF THOUSAND OAKSDATEPREPARED BYREVIEWED BY:APPROVED BY:DATEPROJECT ENGINEERREVIEWED BY:BBBB18-08A66 03/18/2003/18/2003/18/20 ML CITY REQUESTED TREE SPECIES CHANGES AND TREE ADDITIONS04/08/2111UPDATES FOR DEVELOPMENT COORDINATION2210/22/200BID SET3 IRRIGATION NOTES1.ALL MAIN LINE, LATERAL PIPING AND CONTROL WIRES, UNDER PAVING, SHALL BE IN SEPARATE SLEEVES. MAIN LINE AND LATERAL SLEEVES SHALLBE A MINIMUM OF 4". FOR PIPING LARGER THAN 2", THE SLEEVES SHALL BE TWICE THE PIPE DIAMETER. WIRE SLEEVING SHALL BE 2" OR LARGERTO ACCOMMODATE CONTROL AND COMMON WIRES. SLEEVES UNDER ROADWAYS SHALL BE 30" DEEP; BURY ALL OTHER MAINLINE 18" DEEP ANDALL LATERALS 12" DEEP, EXCEPT AS NOTED WITHIN SLEEVES. THESE DEPTHS ARE MINIMUMS.2.AFTER MAIN LINE HAS BEEN INSTALLED AND PRIOR TO COVERING THE MAIN LINE TRENCH, A PRESSURE TEST SHALL BE CONDUCTED. ALLPRESSURE LINES SHALL BE TESTED UNDER A HYDROSTATIC PRESSURE AT 160 PSI FOR A PERIOD NOT LESS THAN 24 HOURS. IF LEAKS DEVELOP,THE JOINTS SHALL BE REPLACED AND THE TEST REPEATED UNTIL THE ENTIRE MAIN LINE IS PROVEN TO BE WATERTIGHT. CERTIFICATION, INWRITING, SHALL BE SUBMITTED TO THE OWNER VERIFYING THAT THE TEST HAS BEEN CONDUCTED SUCCESSFULLY.3.ALL PRIVATE SYSTEMS SHALL BE SELF-CONTAINED. NO LATERALS SHALL CROSS PROPERTY LINES.4.ALL HEADS ADJACENT TO SIDEWALKS, DRIVEWAYS, AND ALL TURF HEADS SHALL BE ATTACHED TO POP-UP BODIES. TURF TO BE 4" POP-UPS ANDSHRUB AREAS TO BE 6" POP-UPS IN PLANTERS LESS THAN 6' IN WIDTH AND 12" POP-UPS IN PLANTERS GREATER THAN 6' IN WIDTH. ALL OTHERSHRUB HEADS TO BE ON RISERS 12" ABOVE FINISH GRADE.5.THE COMMON AREA SPRINKLER SYSTEM DESIGN IS BASED ON A DESIGN PRESSURE OF 65 PSI (ON WILLOW LN.) / 96 PSI (ON CONEJO SCHOOL RD.)AND A MAXIMUM FLOW OF 25 GPM (ON WILLOW LN.) AND 17 GPM (ON CONEJO SCHOOL RD.). THE IRRIGATION CONTRACTOR SHALL VERIFY THEPRESSURE AND FLOW PRIOR TO CONSTRUCTION. ANY VARIANCE FROM THE DESIGN PRESSURE SHALL BE BROUGHT TO THE ATTENTION OF THELANDSCAPE ARCHITECT WITHIN 24 HOURS AND PRIOR TO COMMENCEMENT OF ANY WORK. IF IT IS FOUND THAT THE PRESSURE AND/OR FLOWDEVIATE FROM THE DESIGN AND THE CONTRACTOR COMMENCES WORK WITHOUT NOTIFYING THE LANDSCAPE ARCHITECT, ALL CORRECTIVEACTION NECESSARY TO ESTABLISH A FUNCTIONAL IRRIGATION SYSTEM SHALL BE AT THE CONTRACTOR'S EXPENSE.6.UPON COMPLETION OF THE IRRIGATION SYSTEM INSTALLATION, A COVERAGE TEST SHALL BE CONDUCTED WITH THE LANDSCAPE ARCHITECTPRESENT AND COMPLETED PRIOR TO THE START OF PLANTING.7.ALL PRIVATE PARKWAYS (AREAS BEHIND SIDEWALK OR ADJACENT TO RIGHT OF WAY) WILL BE IRRIGATED FROM EACH LOT PARCEL ON INDIVIDUALBASIS AS PART OF THIS BID PACKAGE. IT IS ASSUMED THAT PRIVATE LOT CONTROLLERS, BACKFLOW DEVICES, PRESSURE REGULATORS ANDWATER METERS ARE EXISTING AND IN WORKING ORDER. THE CONTRACTOR SHALL INSTALL THE NEW PARKWAY IRRIGATION AND CONNECT TO THEEXISTING SYSTEMS ON EACH RESPECTIVE LOT. CONTRACTOR SHALL ALSO ASSURE THE BALANCE OF ANY "AFFECTED" IRRIGATION SYSTEMS THATARE IMPACTED BY THIS RENOVATION, THAT ARE OUTSIDE THE SCOPE OF WORK REMAINS IN WORKING ORDER. CONTRACTOR TO CUT, CAP ANDADJUST EXISTING TURF / SHRUB IRRIGATION SYSTEMS TO ALLOW FOR 100% COVERAGE.8.CONTRACTOR TO TRIM AROUND ALL UTILITIES AS APPLICABLE FOR 100% COVERAGE. IRRIGATION LAYOUT IS DIAGRAMMATIC FOR PRIVATE LOTS.9.CONTRACTOR SHALL REVIEW THE CIVIL ENGINEER'S STAGE CONSTRUCTION PLANS AND PROVIDE ALL NECESSARY SLEEVES, WIRES, PULL BOXES,CAPPED LINES AND CONNECTIONS IN ORDER TO PHASE PROJECT.10.ANY DAMAGE CAUSED TO EXISTING TURF, SHRUBS OR IRRIGATION CAUSED BY TRENCHES FOR IRRIGATION OR WIRE RUNS SHALL BE REPAIREDOR REPLACED TO MATCH EXISTING CONDITIONS.11.IRRIGATION HEADS TO BE INSTALLED 1'-0" FROM EDGE OF PAVEMENT / CURBS.NOTE FOR OAKS:1.IRRIGATION CONTRACTOR TO HAND TRENCH UNDER ALL EXISTING OAKSAND SPECIMEN TREES AS DESIGNATED TO AVOID OAK ROOT IMPACT.KEEP WIRES AND LATERAL LINES AS CLOSE TO CURB OR HARDSCAPE ASPOSSIBLE.2.CONTRACTOR SHALL COMPLY WITH ALL REQUIREMENTS OF THE OAKTREE PERMIT.SPRINKLER LEGENDSYMBOLMANUFACTURER / MODELNOZZLERADPSIFLOW - GPMQ / H / FDETAILPOP-UP SPRAY HEADS WITH CHECK VALVERAINBIRD - 18**-SAM-PRSMPR - H5'30.20'K' / 'L' -LD-1RAINBIRD - 18**-SAM-PRS6-VAN6'300.37 - 1.20'K' / 'L' -LD-1RAINBIRD - 18**-SAM-PRSMPR - Q / H/ F8'30.26.521.1'K' / 'L' -LD-1RAINBIRD - 18**-SAM-PRS8-VAN8'300.72 - 1.21'K' / 'L' -LD-1RAINBIRD - 18**-SAM-PRSMPR - Q / H/ F10'30.39.791.6'K' / 'L' -LD-1RAINBIRD - 18**-SAM-PRS10-VAN10300.75 - 1.93'K' / 'L' -LD-1RAINBIRD - 18**-SAM-PRSMPR - Q / H/ F12'30.651.32.6'K' / 'L' -LD-1RAINBIRD - 18**-SAM-PRS12 - VAN12'300.59 - 2.36'K' / 'L' -LD-1RAINBIRD - 18**-SAM-PRSMPR - Q / H/ F15'30.921.93.7'K' / 'L' -LD-1RAINBIRD - 18**-SAM-PRS15-VAN15'300.92 - 3.70'K' / 'L' -LD-1RAINBIRD - 18**-SAM-PRS15SST4'x30'301.21'K' / 'L' -LD-1RAINBIRD - 18**-SAM-PRS15SST4'x30'301.21'K' / 'L' -LD-1RAINBIRD - 18**-SAM-PRS15RCS / 15LCS4'x15'300.49'K' / 'L' -LD-1RAINBIRD BUBBLER ON FIXED RISER(1 PER SHRUB/VINE, 2 PER TREE)1401 (0.25)1'300.25'J' -LD-1INDICATES TREE BUBBLER (2 PER TREE)HUNTER - RZWS-18-25-CV25 (0.25)1'300.50'I' -LD-1 WATER PRESSURE CALCULATIONSPOC NUMBER1POC SIZE1"POC ELEVATION- ELEVATION DIFFERENCE-STATIC WATER PRESSURE (PSI)65.0REMOTE CONTROL VALVE #A19REMOTE CONTROL VALVE SIZE1" R.C.V. DEMAND (GPM)16.5TOTAL DEMAND (GPM)20 HIGHEST HEAD ELEVATION-STATIC PRESSURE AT R.C.V.- SIZEDESCRIPTIONPSI LOSS1-1/4"1. SERVICE MAINLINE (FROM DISTRICT MAIN TO METER)4.0PSI1"3. WATER METER2.2PSI1"4. BACKFLOW DEVICE11.0PSI1-1/4"5. GATE VALVE0.1PSI1"6. MASTER CONTROL VALVE0.45PSI2"7. 935 FT OF MAINLINE: TYPE - CL. 3152.9PSI1"8. REMOTE CONTROL VALVE2.9PSIVARIES9. LATERAL LINE LOSS3.0PSI10%10. FITTING LOSS0.4PSI0'11. ELEVATION CHANGE (GAIN)0PSI TOTAL PRESSURE LOSS (SUM OF ITEMS 1-10 ABOVE)27.0PSI PRESSURE REQUIRED AT HEAD30.0PSI TOTAL PRESSURE REQUIRED57.0PSI STATIC WATER PRESSURE (FROM ABOVE)65.0PSI RESIDUAL PRESSURE8.0PSI Reference Evapotranspiration (ETo) =51.0Hydrozone #/Planting DescriptionPlant Factor(PF)Irrigation MethodIrrigationEfficiency(IE)ETAF(PF/IE)LandscapeArea (sq. ft.)ETAF x AreaEstimated TotalWater Use(ETWU)Regular Landscape Area1. Shrub & Groundcover0.20Spray0.780.315,4453,960125,2233. Vines0.20Bubbler0.810.2330812,5764. Trees0.30Bubbler0.810.47026820 5. Mulch-No Irrigation--18,210-- Totals34,0554,042127,800Special Landscape Areas1000 Totals000 Estimated Total Water Use (ETWU)127,800Maximum Allowed Water Allowance (MAWA)484,569ETAF CalculationsRegular Landscape AreasTotal ETAF xArea4,042Total Area34,055AverageETAF0.12All Landscape AreaTotal ETAF xArea4,042Total Area34,055SitewideETAF0.12 WATER EFFICIENT LANDSCAPE WORK SHEETEQUIPMENT LEGEND - OVERALLSYMBOLMANUFACTURER / MODEL NUMBERSIZEDETAILIRRIGATION POINT OF CONNECTION - BY CITY1"N/A FEBCO - 825YA, 2" R/P BACKFLOW PREVENTION ASSEMBLY W/ MODEL 650 2" WYESTRAINER IN AN ALL SPEC ENCLOSURE (VB-AL3030- HUNTER GREEN)2"'C' -LD-1SUPERIOR- MASTER VALVE- MODEL 3200 NORMALLY CLOSED1"'B' -LD-1FLOW SENSOR (PART OF CONTROLLER ASSEMBLY)2"'A' -LD-1RAINMASTER - EAGLE PLUS - SA6-RM2-48 FS FV 200B(IN STAINLESS STEEL CABINET)-'A' -LD-1NIBCO T-580-70 BRONZE GATE VALVE - 3" AND SMALLERLINE SIZE'H' -LD-1RAIN BIRD #33-DLRC QUICK COUPLING VALVE WITH LOCKING COVER3/4"'G' -LD-1RAIN BIRD PESB-PRS-D SERIES REMOTE CONTROL VALVE WITH LOCKING COVERPLAN SIZE'F' -LD-1SCH 40 PVC IRRIGATION PRESSURE MAINLINE -(CL 315 FOR PIPE 1-1/2" AND LARGER") - 18" MINIMUM COVERPLAN SIZE'D' -LD-1PVC NON-PRESSURE LATERAL LINE (CL 315 FOR 12", CL 200 FOR 34" OR LARGER),12" MINIMUM COVERPLAN SIZE'D' -LD-1PVC LATERAL - UVR- ON SURFACE (SCH. 40)PLAN SIZE'' -LD-1SLEEVES, SCH. 40 PVC, 4" DIAMETER MAINLINE, 2" SCH. 40 PVC MIN. FORLATERAL LINES. 2" CONDUIT FOR ELECTRICAL LINES.PLAN SIZE'E' -LD-1NOT SHOWNUF DIRECT BURIAL CONTROL WIRE WITH WATERPROOF CONNECTIONSN/A-

MVFSQC'C'BFM
DateRenewal DateSignatureLICENSED LANDSCAPE ARCHITECTSTATE OF CALIFORNIANo. 2464ROBERT LEE BOMBARDIER07/31/23 2OMITTED ROOT ZONE WATERING SYSTEM - REPLACEDWITH BUBBLER ON FIXED RISER3 2 3
3 3
4 4
ATTACHMENT NO. 6 - WDC NO. 28
WDC NO. 28 - CENTER MEDIAN REDESIGN
WDC NO. 27 - SOLAR POWERED IRRIGATION CONTROLLER REV.
3 3
4 02/22/22
02/24/22
02/24/22
02/24/22
02/24/22
i
CO #4 - Attachment No. 10

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Item No.7D

TO: PROJECT:

LAE JOB #:

AGENCY #:

SPEC SEC.:

PLAN SHTS:

ATTN:

Sent Via: FAX MAIL E-MAIL
x
x
Notes:x
x
x
Name: For LAE:

Title: Title
Signature: Signature:

Date: Date:

Revised
This work was performed in accordance with your authorization to proceed. Please issue Change Order LOS ANGELES ENGINEERING, INC. 633 N. BARRANCA AVE, COVINA, CA 91723 PH (626) 454-5222 Julio Guerrero
Project Manager
3/21/2022
Extension of time necessary for this change _____TBD_______ CAL DAYS __________ WKNG DAYS *Attached is our revised cost proposal associated with the changes at 2944 Willow Ln., per WDC No. 26.

Please review and provide a change order so that we may proceed with the work. **If applicable, time extension will be determined and requested from approval of this change order, per .

TOTAL CHANGE ORDER VALUE: $10,918.43
1531
CI 5492 / Spec No. 2018/2019-06
Written request for estimate / cost
Verbal request
Order to proceed
We respectfully submit the following estimate / schedule of costs in response to:

Jorge Munoz
[email protected]
Signature below authorizes us to proceed with the work described above at the stated price This work will not be done until approved and a written Change Order is issued REQUEST FOR CHANGE ORDER # ___042.1______
City of Thousand Oaks
Public Works Department
2100 Thousand Oaks, Blvd.

Thousand Oaks, Ca 91362
CSR & WL Sidewalk & Bike Lanes
$10,918
CO #4 - Attachment No. 11

Page 1 of 8 ends

Item No.7D
Following is an itemized quotation regarding proposed modifications to the contract documents.

General Contractor's Cost
Labor (See attached supporting documentation)
Material (See attached supporting documentation)
Equipment (See attached supporting documentation)
Subtotal:

Subcontractor's Cost
CW Construction Specialties, Inc
Subcontractor SubTotal:

General Contractor's 15.00% Overhead and Profit - Labor General Contractor's 10.00% Overhead and Profit - Material & Equip General Contractor's 10.00% Overhead and Profit of Subcont.

General Contractor's Bond at 1.134% % of subtotal
GRAND TOTAL:

Proposal includes demolition of retaining curb, driveway, grading, re-pour curb & driveway, and installation of existing gate provided by resident. Proposal does not include the extension of the handrailing. Subcontractor will provide separate proposal. (Revised proposal with extended handrailling). 4,214.00$
737.00$
1,356.00$
122.43$
10,918.43$
209.30$
6,307.00$
3,316.00$
-$
3,316.00$
632.10$
331.60$
$
$
$
CO #4 - Attachment No. 11

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Item No.7D

Los Angeles Engineering, Inc. Page 1
20-116CO CONEJO SCHOOL RD CO 02/17/2022 10:44
JULIO Direct Cost Report

Activity Desc Quantity Unit Perm Constr Equip Sub- Resource Pcs Unit Cost Labor Material Matl/Exp Ment Contract Total

BID ITEM = 280
Description = WORK DIRECTIVE NO. 26 2944 WL REVISIONS Unit = LS Takeoff Quan: 1.000 Engr Quan: 1.000

02057 DEMO HAND Quan: 1.00 CY Hrs/Shft: 8.00 Cal: 508 WC: NONE

D-HAND (Mod) DEMO HAND 8.00 CH Prod: 1.0000 US Lab Pcs: 1.50 Eqp Pcs: 2.50 5GENDMP DUMP FEES 1.00 0.10 EA 300.000 30 30
8AIRCOM COMPRESSOR W/TOOLS 1.00 8.00 HR 28.250 226 226 8BA416 BACKHOE=SMALL 0.50 4.00 HR 43.000 172 172
8TRUCR CREWTRUCK 1.00 8.00 HR 22.500 180 180
90TRK10W TRUCK - TEN WHEELER 1.00 0.10 HR 95.000 10 10 LAJ LABOR 1.00 8.00 MH 71.810 574 574
OPG OPERATOR 0.50 4.00 MH 85.650 343 343
$1,534.58 12.0000 MH/CY 12.00 MH [ 917.08 ] 917 40 578 1,535

02212 FINE GRADE - HAND Quan: 1.00 SF Hrs/Shft: 8.00 Cal: 508 WC: NONE

CUT PRODUCTION TO 50% FOR MULTIPLE LOCATIONS

EFINEH (Mod) FINE GRADE - HAND 4.00 CH Prod: 2.0000 US Lab Pcs: 3.00 Eqp Pcs: 3.00 8EX3MINI MINI EXCAVATOR 7000 2.00 8.00 HR 38.250 306 306 8TRUCR CREWTRUCK 1.00 4.00 HR 22.500 90 90
LAJ LABOR 2.00 8.00 MH 71.810 574 574
OPG OPERATOR 1.00 4.00 MH 85.650 343 343
$1,313.08 12.0000 MH/SF 12.00 MH [ 917.08 ] 917 396 1,313

031103 POUR FLATWORK - SMALL Quan: 4.00 CY Hrs/Shft: 8.00 Cal: 508 WC: NONE

C6MAN (Mod) 6 MAN CREW 6.00 CH Prod: 5.3333 US Lab Pcs: 4.00 Eqp Pcs: 2.00 2CO2500 CONCRETE - [email protected] 1.00 4.00 CY 135.000 579 579 2COCURE CURE COMPOUND@107. 1.00 4.00 SF 0.050
8TRUCR CREWTRUCK 1.00 6.00 HR 22.500 135 135
8TRUFO FORM TRUCK 1.00 6.00 HR 41.130 247 247
LAJ LABOR 1.00 6.00 MH 71.810 431 431
MAFO MASON FORMAN 1.00 6.00 MH 83.550 501 501
MAJ MASON 2.00 12.00 MH 72.830 874 874
$2,767.26 6.0000 MH/CY 24.00 MH [ 451.53 ] 1,806 579 382 2,767

02800 PRE-EXISTING GATE Quan: 1.00 LS Hrs/Shft: 8.00 Cal: 508 WC: NONE

2CO2500 CONCRETE - [email protected] 1.00 1.00 CY 110.000 118 118 LAJ ==> LABOR 2.00 8.00 MH 71.810 574 574
$692.46 8.0000 MH/LS 8.00 MH [ 574.48 ] 574 118 692

02803 SUBCONTRACTOR/WIF Quan: 1.00 LS Hrs/Shft: 8.00 Cal: 508 WC: NONE

CW Construction Fence is working on proposal for extended handrail.

4FECLF CLF SUB 1.00 1.00 LF 0.000

=====> Item Totals: 280 - WORK DIRECTIVE NO. 26 2944 WL REVISIONS $6,307.38 56.0000 MH/LS 56.00 MH [ 4214.76 ] 4,215 697 40 1,356 6,307 6,307.380 1 LS 4,214.76 697.34 39.50 1,355.78 6,307.38

$6,307.38 *** Report Totals *** 56.00 MH 4,215 697 40 1,356 6,307

>>> indicates Non Additive Activity
------Report Notes:------
The estimate was prepared with TAKEOFF Quantities.

This report shows TAKEOFF Quantities with the resources.

CO #4 - Attachment No. 11

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Item No.7D

Los Angeles Engineering, Inc. Page 2
20-116CO CONEJO SCHOOL RD CO 02/17/2022 10:44
JULIO Direct Cost Report

Activity Desc Quantity Unit Perm Constr Equip Sub- Resource Pcs Unit Cost Labor Material Matl/Exp Ment Contract Total

BID ITEM = 280
Description = WORK DIRECTIVE NO. 26 2944 WL REVISIONS Unit = LS Takeoff Quan: 1.000 Engr Quan: 1.000 Bid Date: Owner: Engineering Firm:

Estimator-In-Charge:

JOB NOTES

MAKE SURE TO CHANGE THE SALES TAX FOR YOUR PROJECT (DEFAULT IS 9%)

BID DATE & TIME: xxxx ;

WKNG OR CAL DAYS TO COMPLETE (SPECIFY): xxxx ;

LIQUIDATED DAMAGES AMT: xxxx ;

ENGINEER'S ESTIMATE: $ xxxx ;

BASIS TO DETERMINE LOW BIDDER: xxxx ;

PROJECT START DATE: xxx ;

BUY AMERICA PROVISIONS?: xxx ?

DBE / SBE / MBE / WBE: xxx %;

SURVEY BY: xxxx ;

TESTING BY: xxxx ;

INSPECTION BY: xxxx ;

DETERMINE STANDARDS USED: xxxx ;

SPECIAL INSPECTIONS:

OTHER:

******************

************Estimate created on: 03/11/2021 by User#: 4 - JULIO

Source estimate used: W:\HEAVYBID\BID\EST\ESTMAST

* on units of MH indicate average labor unit cost was used rather than base rate. [ ] in the Unit Cost Column = Labor Unit Cost Without Labor Burdens

In equipment resources, rent % and EOE % not = 100% are represented as XXX%YYY where XXX=Rent% and YYY=EOE%

------Calendar Codes------
506 5 SHIFTS, 6 HOURS/SHIFT
508 5 DAYS OF 8 HOURS A DAY (Default Calendar)
510 5 DAYS AT 10 HOURS A DAY SHI

NT NIGHT TIME WORK

CO #4 - Attachment No. 11

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Item No.7D
CO #4 - Attachment No. 11

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Item No.7D
CO #4 - Attachment No. 11

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Item No.7D

CITY OF THOUSAND OAKS

WORK DIRECTIVE

Project: Conejo School Road and Willow Lane
Sidewalk and Bike Lanes

CI Number: 5492

Contract #: 12663-2021

Work Directive Number: 026

Work Directive Date: February 14, 2022

Contract Date: January 26, 2021

To: Los Angeles Engineering, Julio Guerrero

THIS WORK DIRECTIVE FORM SHALL BE USED FOR ALL WORK DIRECTIVES ASSOCIATED WITH THE WORK. NO ADDITIONS OR DELETIONS TO THIS FORM SHALL BE ALLOWED, EXCEPT WITH PERMISSION OF THE CITY OF THOUSAND OAKS.

You are directed to make the following change(s) in the Work:

Contractor shall install pre-existing gate, construct 4” PCC transition slab and end handrail to match with existing gate at 2944 Willow Lane property per revised plans provided herein.

NOT VALID UNTIL SIGNED BY OWNER

Attachment No. 1:
 Revised Plan Sheets: RT- 4 ( Sheet No. 37 of 66)

ISSUED BY:

CITY OF THOUSAND OAKS
Signature:

Printed Name: Jorge Munoz
Title: Project Manager
Date: February 14, 2022
REVIEWED/APPROVED BY CITY ENGINEER:
(Approved per TOMC 3-10.303 or as directed by City
Council)
Signature:

Printed Name: Nader Heydari
Title: City Engineer
Date: February 14, 2022

CO #4 - Attachment No. 11

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Item No.7D
2+893+003+253+503+702+002+191+001+251+364+004+254+504+575+005+255+35 950945940935930925920915950945940935930925920915TW=926.00TF=922.00TF=922.675+16.00TF STEP5+00.005+28.67BEGIN "RW-3058"TW=932.33TW=933.004+00.004+37.344+57.34TF=928.33TF=927.67TF=927.004+08.00TF STEP4+22.00TF STEP3+61.20TF STEP3+38.00TF STEP3+08.00TF STEPTF=929.33TF=930.67TF=930.00TF=931.33TW=934.67TW=934.00TW=934.673+00.003+46.003+61.203+65.20 4+45.34AP
3+18.00AP3+57.20APTF=935.33TF=936.00TF=935.331+10.00TF STEP1+31.68APTW=938.67TW=939.331+00.001+20.001+35.68TW=939.34TW=938.672+00.002+08.002+13.372+04.00AP END "RW-3058""RW-3058"DEVELOPED MIRROR
BEGIN "RW-3004"
BEGIN "RW-2987"BEGIN "RW-2944E"BEGIN "RW-2944W"END "RW-2944W"END "RW-2944E" END "RW-3004"MATCH EXISTING WALL
END "RW-2987""RW-3004"DEVELOPED MIRROR"RW-2987"DEVELOPED MIRROR"RW-2944E"DEVELOPED MIRROR"RW-2944W"DEVELOPED MIRROR H=2'-8"L=10'H=3'-4"L=10'H=4'-0"L=15.68'H=4'-0"L=8'H=3'-4"L=5.37'H=4'-8"L=30'H=4'-0"L=8'H=4'-8"L=14'H=5'-4"L=15.34'H=6'-0"L=20'H=3'-4"L=16'H=4'-0"L=12.67'EG AT "RW-2944W" LOLFG AT BACK OF WALLFG AT FRONT OF WALLEG AT "RW-2944E" LOLFG AT BACK OF WALLFG AT FRONT OF WALLEG AT "RW-2987" LOLFG AT BACK OF WALLFG AT FRONT OF WALLEG AT "RW-3004" LOLFG AT BACK OF WALLFG AT FRONT OF WALLH=3'-4"L=8'H=4'-8"L=15.2'H=4'-0"L=4'H=5'-4"L=8'EG AT "RW-3058" LOLFG AT BACK OF WALLFG AT FRONT OF WALLRELOCATE GAS LATERAL BY OTHERSBOTTOM OF FOOTING(FOR REFERENCE ONLY)BOTTOM OF FOOTING(FOR REFERENCE ONLY)BOTTOM OF FOOTING(FOR REFERENCE ONLY)BOTTOM OF FOOTING(FOR REFERENCE ONLY) 12" MIN(TYP)EXISTING SEWER LATERALRELOCATE WATER LATERALEXISTING SEWER LATERALRELOCATE GAS LATERAL BY OTHERSRELOCATE WATER LATERALEXISTING SEWER LATERALRELOCATE GAS LATERAL BY OTHERSBOTTOM OF FOOTING(FOR REFERENCE ONLY)125126 2987 WILLOW LNAPN 676-0-124-0603004 WILLOW LNAPN 676-0-124-0703012 WILLOW LNAPN 676-0-124-080 125+55.92 25.00' RT CONST C= 4+00.00 "RW-3004"BEGIN MASONRY WALL "RW-3004"126+01.26 25.00' RT CONST C= 4+45.34 "RW-3004"AP126+01.26 37.00' RT CONST C= 4+57.37 "RW-3004"END MASONRY WALL "RW-3004"MATCH EXISTING WALL125+37.60 25.00' RT CONST C= 3+60.70 "RW-2987"AP124+98.40 25.00' RT CONST C= 3+21.50 "RW-2987"AP125+37.60 33.00' RT CONST C= 3+68.70 "RW-2987"END MASONRY WALL "RW-2987"124+98.40 46.50' RT CONST C= 3+0.00 "RW-2987"BEGIN MASONRY WALL "RW-2987"TCETCEFOOTINGGRADING LIMITS4:1 MAXFOOTINGGRADING LIMITS4:1 MAXCONST CLNWILLOW LANELLLLLLLEX R/WEX R/W13"RW-2987" LOL13"RW-3004" LOL573258325759EX WALLFOOTING3058 WILLOW LNAPN 676-0-124-260 127+53.00 23.67' RT CONST C= 5+28.67 "RW-3058"BEGIN MASONRY WALL "RW-3058"127+24.33 23.67' RT CONST C= 5+00.00 "RW-3058"BEGIN MASONRY WALL "RW-3058"TCEGRADING LIMITS2.5:1 MAXFOOTINGCONST CLNWILLOW LANELLEX R/WEX R/W37"RW-3058" LOL 1232944 WILLOW LNAPN 676-0-124-030 123+26.00 23.67' RT CONST C= 2+04.00 "RW-2944E"AP123+22.00 23.67' RT CONST C= 1+31.68 "RW-2944W"AP123+35.37 23.67' RT CONST C= 2+13.37 "RW-2944E"END MASONRY WALL "RW-2944E"125+26.00 27.67' RT CONST C= 2+00.00 "RW-2944E"BEGIN MASONRY WALL "RW-2944E"123+22.00 27.67' RT CONST C= 1+35.68 "RW-2944W"END MASONRY WALL "RW-2944W"122+90.32 23.67' RT CONST C= 1+00.00 "RW-2944W"BEGIN MASONRY WALL "RW-2944W"TCEFOOTINGGRADING LIMITS2.5:1 MAXCONST CLNWILLOW LANELLLLLLEX R/WEX R/W37"RW-2944W" LOL37"RW-2944E" LOLCONSTRUCTION NOTESCONSTRUCT TYPE B MASONRY RETAININGWALL PER SPPWC 618-3 WITH METAL HANDRAILING (TYPE C, COLOR SHALL BE BLACK) PERSPPWC 606-4CONSTRUCT CURB DRAIN WITH PCC WALK PERSPPWC 150-3. N=1CONSTRUCT REINFORCED CONCRETESTAIRWAY TYPE B PER SPPWC 640-4CONSTRUCT TYPE A MASONRY RETAININGWALL PER SPPWC 618-3 WITH METAL HANDRAILING (TYPE C, COLOR SHALL BE BLACK) PERSPPWC 606-4CONSTRUCT WALL GUTTER OUTLET WITHGRATE PER SPPWC 617-3. GRADE TO DRAINCONNECT EXISTING DRAINAGE PIPEBREAK BACK EXISTING FACILITY TO EXPOSEREBAR. TIE-IN NEW FACILITY13323337575859 TYPE B LOL EX R/W6.5'CURB AND GUTTER,SIDEWALK, AND PAVEMENTPER C-SHEETSMINOR GRADINGCONFORM (4:1 MAX)EXISTINGGRADE13EXISTINGCMU WALLMINOR GRADINGCONFORM (2:1 MAX)EX R/WEXISTINGGRADECURB AND GUTTER,SIDEWALK, AND PAVEMENTPER C-SHEETS5.17'37TYPE A LOL1.33'CITY OF THOUSAND OAKS DWG. _________SHEET __ OF __ CITY OF THOUSAND OAKSDATECHECKEDDATEDATEDESIGNEDDELINEATEDP.D.E.DATER.C.E.DATEREV.SYMBOLDESCRIPTION OF CHANGE Know what'sbelow.Callbefore you dig.

CONEJO SCHOOL ROAD & WILLOW LANESIDEWALK AND BIKE LANES PROJECTCI 5492 C:\Box\Projects\citho Thousand Oaks\citho.160204.00 Conejo School & Willow\2 Engineering\_CAD\2 Sheets\RetWall-WL.dwgMon 12.Oct.20 04:47:18 PMDATECITY OF THOUSAND OAKSDATEPREPARED BYREVIEWED BY:APPROVED BY:DATEREVIEWED BY:18-08AR. WILCOXS. POTTSREGISTERED PROFESSIONAL ENGINEERSTATE OF CALIFORNIAMichael IpNo.43671Exp. 3/31/21CIVILM. IPENGINEERING | SURVEYINGCONSTRUCTION MANAGEMENTENGINEERS INC 4580 E. Thousand Oaks Blvd.Suite 101Westlake Village, CA 91362Phone: 805-648-4840www.mnsengineers.com10/14/202010/14/202010/14/202010/14/2020DATEREGISTERED ENGINEER MICHAEL IPMICHAEL IPMICHAEL IPPROJECT ENGINEERENGINEERING DIVISION MANAGERNADER HEYDARI, CITY ENGINEER10/22/200 BID SETRT-437WILLOW LANERETAINING WALL PLAN AND PROFILE660'0'10'10'HORIZ: 1"=10'VERT: 1"=5'NOTE:CONTRACTOR SHALL LOCATE ANDVERIFY FACILITIES IN PRIVATE PROPERTY(GAS, WATER, SEWER,COMMUNICATIONS, DRAINAGE, ETC.)PRIOR TO COMMENCING EXCAVATIONTYPICAL SECTION - TYPE ANOT TO SCALETYPICAL SECTION - TYPE BNOT TO SCALE

END HANDRAIL
(ATTACH TO

EXISTING GATE)

INSTALL PRE-EXISTING GATE
CONSTRUCT 4" PCC

TRANSITION SLAB,

MATCH TO EXISTING
1 1
1 WDC NO. 26 - 2944 WILLOW LN RAILING AND FLATWORK REVISIONS 02/14/22
2/14/22
2/14/22
2/14/22
Shamir Shahamiri
CO #4 - Attachment No. 11

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Item No.7D

TO:Andrew P. Powers, City Manager
FROM:Clifford G. Finley, Public Works Director
DATE:April 26, 2022
SUBJECT:Meadows Reservoir Emergency Repairs (CI 5663)
RECOMMENDATION:

1. Approve First Amendment to Professional Services Agreement No. 12993-2022 with HDR Engineering, Inc. (Ventura, CA) for additional design services and construction support services for the Meadows Reservoir emergency repairs, in the amount of $142,820, for a new revised not-to-exceed amount of $282,820, plus $25,000 for additional extra services.

2. Approve Change Order No. 1 to Contract No. 12990-2022 with Spiess Construction Company, Inc., on a Time and Material basis, to perform emergency construction work in connection with Meadows Reservoir Emergency Repairs Project (CI 5663) in the amount not to exceed $1,700,000, for a new not-to-exceed amount of $2,100,000, plus a contingency of $200,000.

3. Approve budget appropriation in the amount of $2,067,820 from A/C #613-0000- 341-9900 (Water Capital Fund – Net Position) to A/C #613-8030-682-5500 (CI 5663, Meadows Reservoir Emergency Repairs).

4. Authorize expenditure in the amount of $2,067,820 ($142,820 Amendment to HDR Professional Services Agreement; $25,000 Extra Services; $1,700,000 Construction Change Order to Speiss; and $200,000 construction contingency) from A/C #613-8030-682-5500 (CI 5663, Meadows Reservoir Emergency Repairs).

5. Authorize City Manager to execute First Amendment and Change Order No. 1 with HDR, Inc., and Spiess Construction Company, Inc., for up to the approved limits (Recommendations 1 and 2) for the Meadows Reservoir Emergency Repairs Project (CI 5663).

6. Delegate authority to the City Engineer to approve the project design, plans, specifications, and working details.

Item No.7E
Meadows Reservoir Emergency Repairs (CI 5663)
April 26, 2022

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2 1
6 FINANCIAL IMPACT:
$2,067,820 Increase to FY 2021-22 Water Capital Fund Budget. A $2,067,820 increase to Adopted FY 2021-22 Water Capital Fund Budget is requested to increase the total approved budget to currently estimated total project cost of $2,737,820.

BACKGROUND:

The City’s water system serves approximately 17,000 customer accounts, and a population of over 50,000. The City receives treated water from the Calleguas Municipal Water District and distributes to approximately 36 percent of the City.

The City operates 16 water storage reservoirs, constructed between 1961 and 2002, with a total capacity of over 35 million gallons. Thirteen of the reservoirs are above-ground steel reservoirs, and three are partially buried concrete reservoirs.

Meadows Reservoir (Meadows) is one of the City’s three partially buried concrete reservoirs. It was built in 1972 and has a capacity to hold 3.42 million gallons of water. The reservoir is located at 1683 Shadow Oaks Place (Attachment #1) and has a history of performing well during routine inspections.

On November 15, 2021, staff discovered leakage from Meadows that led to a preliminary investigation by City staff and an on-call engineering consultant, HDR, Inc. (HDR). After the reservoir was fully drained, fresh cracks were observed in the concrete floor, on the base of one column, and in the main girder supporting the concrete roof. On December 9, 2021, staff directed HDR to conduct a structural analysis of the reservoir and deploy elevation monitoring points to detect any structural movement. Based on the review of structural analysis, the original design plans, and the structural damages observed in the reservoir, HDR recommended removing a portion of the roof before conducting any further physical investigation inside the reservoir.

On February 8, 2022, City Council determined that the condition of Meadows Reservoir required an emergency repair due to the need to restore reservoir service in advance of the wildfire season. Pursuant to Thousand Oaks Municipal Code Section 3-10.308, City Council directed staff to proceed with procuring the consulting engineering and construction services necessary to fully assess Meadows’ structural integrity and determine the available repair options to bring the reservoir to a safe operational state.

Item No.7E
Meadows Reservoir Emergency Repairs (CI 5663)
April 26, 2022

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2 1
6 DISCUSSION/ANALYSIS:

The preliminary work to assess Meadows’ structural integrity is nearing completion. The structural integrity assessment included partial removal of the reservoir’s concrete roof and a geotechnical investigation beneath the reservoir’s concrete floor. The investigations, require the following repairs in order to return the reservoir to service:
construction of concrete piles and a grade beam to stabilize the subgrade construction of a bearing wall below overstressed portions of the girder leak repairs and lining of the reservoir floor
testing for leakage
reinstallation of the roof panels and completion of roof repairs.

ESTIMATED PROJECT COST SUMMARY
Original Contract with HDR (Initial Assessment/
Investigation) $ 140,000
Original Contract with Spiess (Roof Panel Removal) $ 400,000 Original Extra Services/Contingencies $ 120,000
City Furnished Supplies and Materials $ 10,000
Amendment #1 to HDR Contract (This Action) $ 142,820
Change Order #1 to Spiess Contract (This Action) $1,700,000 Additional Extra Services/Contingency (This Action) $ 225,000 Total $2,737,820
Meadows is an important reservoir in the City’s water distribution system and represents about 10 percent of the City’s available storage. Therefore, it is critical that the reservoir is repaired and placed back in operation as soon as possible.

The reservoir rehabilitation is expected to be completed by October 2022.

Community Outreach: City staff has contacted residents surrounding the reservoir site, notifying them of the project prior to construction. Staff has also been in contact with the Thousand Oaks Acorn to provide information on the project scope.

This project meets City Council’s Top Ten Priorities #9 to, “Adopt and implement two-year Operating and Capital Improvement budgets that are aligned with best practices on fiscal sustainability and financial resiliency. Make strategic investments in existing critical public works infrastructure including pavement management, sidewalks, water resources, and streetscape.” COUNCIL GOAL COMPLIANCE:

Item No.7E
Meadows Reservoir Emergency Repairs (CI 5663)
April 26, 2022

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2 1
6 Meets the following City Council goals:

C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

D. Maintain strong commitment to public safety (including Police, Fire, Emergency Medical Services, and Emergency Management) to ensure City remains one of the safest Cities in the United States with a population over 100,000.

F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.

PREPARED BY: Nader Heydari, Deputy Public Works Director/City Engineer Attachments:

Attachment #1 – Vicinity and Location Maps
DPW: 850-20\etm\H:\Council\042622\CI 5663 Meadows Reservoir Declaration of Emergency staff report.docx Item No.7E
Hillcrest Dr
WJans
sRd
E Hillcrest Dr
Thousand Oaks Blvd
E Avenida De Los Arboles
E Kanan Rd
E Janss Rd
La GranadaDr
Erbes Rd
N
Moorpark
Rd
NWestlake B
lvd
Sapra St
E Janss Rd
El
Mon
te
Dr
Brian Ct
Country Oaks Ln
Valley
Hig
h
Av
Oa
krid
ge
Ct
Erb
es
Rd
Plea
san
tOaks
Pl
Church (Pvt)
Rd
Shadow
Oak
sPl
Morrow Cir
101 FRWY
23FRWY
±

MEADOWS RESERVOIR

LOCATION MAP
Sapra St
E Janss Rd
El
Mon
te
Dr
Brian Ct
Country Oaks Ln
Valley
Hig
h
Av
Oa
krid
ge
Ct
Erb
es
Rd
Plea
san
tOaks
Pl
Church (Pvt)
Rd
Shado
wOak
sPl
Morrow Cir
0 0.5 0.25
Miles
0 400 200
Feet
±VICINITY MAP
ATTACHMENT #1
Project
Location
Meadows
Reservoir
Access Road
DPW: 850-20\etm\Council\2022\020822\Meadows Reservoir – Declaration of Emergency Item No.7E
TO:Andrew P. Powers, City Manager
FROM:Kelvin Parker, Community Development Director
DATE:April 26, 2022
SUBJECT: Inclusionary Housing Program Feasibility and Non-residential Development Linkage Fee Nexus Analysis and Fee Studies
RECOMMENDATION:

1. Approve Professional Services Agreement with Keyser Marston Associates, Inc. (KMA, Los Angeles, CA) for preparation of inclusionary housing program feasibility and non-residential linkage nexus analysis and fee studies in an amount $206,000 with a term ending June 30, 2023. Contract not-to-exceed total includes $171,000 for base contract services and $35,000 for extra services.

2. Approve additional budget appropriation in the amount of $31,000 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-4010-641-5699 (Project Number IHPNDL, Contracted Services).

3. Authorize expenditure in the amount of $206,000 from A/C #001-4010-641-5699 (Project Number IHPNDL, Contracted Services).

4. Authorize the City Manager to approve the final scope of work and execute the Agreement.

FINANCIAL IMPACT:
$31,000 Increase to FY 2021-22 General Fund Budget. $31,000 additional budget appropriation necessary from General Fund, Fund Balance. $175,000 is included in the Adopted FY 2021-22 General Fund Budget for the inclusionary housing program and non-residential development linkage fee update consultant contract.

Item No.7F
Inclusionary Housing Program Feasibility and Non-residential Development Linkage Fee Nexus Analysis and Fee Studies
April 26, 2022

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BACKGROUND:

On June 9, 2020, City Council directed staff and the Planning Commission to study and make recommendations to City Council on inclusionary housing program and non-residential linkage fee ordinance updates (Attachment #1). Consultant services are necessary to assist with preparation of the required studies to advance the project forward.

Before local agencies can adopt an in-lieu fee, a market analysis and feasibility study are necessary to inform the decision-making body what the market can feasibly accommodate and the appropriate amount to incentivize construction of affordable housing. In addition, impact fees, such as the non-residential linkage fee, are subject to requirements of the Mitigation Fee Act that requires justification through a nexus study to demonstrate the relationship between a development project and the fee designed to mitigate its impacts on a community’s infrastructure. In this case, it is the impact of new non-residential development on the City’s housing supply.

On January 25, 2022, City Council adopted the 2021-2029 Housing Element, which includes many implementation actions, to address housing issues. To facilitate the development of affordable housing, Program 6 of the Housing Element contains an implementation objective that requires an update to the Inclusionary Housing Ordinance.

Inclusionary Housing Ordinance
Inclusionary housing describes a local government requirement that a specified percentage of new housing units be reserved for, and affordable to, lower and moderate-income households. The goal of inclusionary housing programs is to increase the supply of affordable housing commensurate with new market-rate development in a jurisdiction. This can result in improved regional jobs-housing balances and foster greater economic and diversity within a community.

In 2008, the City adopted an inclusionary housing ordinance that requires a specified percentage of affordable units or payment of an in-lieu fee for certain residential development projects (TOMC Section 9-10.301 et seq). This ordinance required that 10 percent of a for-sale, residential development be available to moderate income households or payment of specific fees.

In 2009, City Council set the in-lieu fee at zero, and therefore new projects are not Item No.7F
Inclusionary Housing Program Feasibility and Non-residential Development Linkage Fee Nexus Analysis and Fee Studies
April 26, 2022

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required to provide a specified number of affordable units through this mechanism.

Non-Residential Linkage Fee
Adopted in 2008, the City’s non-residential development linkage fee program provides a mechanism for producing housing affordable to extremely low-, very low-, lower-, and moderate-income households by requiring applicable non- residential development to pay a fee to be used for the production, preservation, or rehabilitation of affordable housing units. New non-residential projects, additions, intensification of use, and conversion from residential use to a non- residential use are subject to the linkage fee. Collected linkage fees are deposited in the City’s Housing Trust Fund.

This ordinance is another mechanism to provide affordable housing by requiring applicable non-residential development to pay a fee to be used for the production, preservation, or rehabilitation of affordable housing units (TOMC Section 9-10.401 et seq). This fee was set at zero in 2009 and warrants a re-evaluation in conjunction with the inclusionary ordinance update.

DISCUSSION/ANALYSIS:

Request for Proposals/Qualifications (RFP/Q) Process
In accordance with Government Code section 4526 and Thousand Oaks Municipal Code section 3-10.401, staff solicited a Request for Proposals/Qualifications (RFP/Q) for the Inclusionary Housing Program and Non-residential Linkage Fee updates. Unlike the low bid requirements of the Public Contract Code, contracts for professional, management, general, or special services should only be awarded to firms or persons who have demonstrated an adequate level of experience, competence, training, credentials, resources, staffing, and other professional qualifications necessary for more than a satisfactory performance of the services solicited. The award of an RFP/Q is based upon a variety of factors that demonstrate best value to the agency for the solicited scope of service. The cost of the service may be considered as one of those factors; however, the lowest cost is not the sole factor in deciding who will be awarded the contract.

On December 10, 2021, a notice was published in the Ventura County Star regarding solicitation of RFP/Q for professional services related to the Inclusionary Housing Program and Non-residential Linkage Fee analysis and studies. In addition, notices were sent to the City’s purchasing vendor list for this type of work.

Item No.7F
Inclusionary Housing Program Feasibility and Non-residential Development Linkage Fee Nexus Analysis and Fee Studies
April 26, 2022

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Proposals were accepted until the January 18, 2022, deadline. Three proposals were received from the following firms: David Paul Rosen Associates (DRA) in Lafayette and Irvine, CA; Economic Planning Systems (EPS) in Los Angeles, CA; and Keyser Marston Associates, Inc. (KMA) in Los Angeles, CA.

A team of Community Development, Finance, City Attorney, and Economic Development staff evaluated the proposals based on the following qualification criteria:
project understanding and approach;
relevant experience (projects of similar size and scope); quality, clarity, responsiveness, and conformance with terms of the RFP/Q; qualifications and availability of key persons working on the project; past experience with Thousand Oaks; and
demonstration of capability to complete scope on schedule; cost; and estimated level of effort dedicated to completing each task.

Interviews were conducted to discuss the proposals and approach with each of the responding firms. After careful review and consideration of all responding firms’ qualifications, past experience with similar projects, project team, approach, and interviews, KMA was determined to be most responsive and best qualified and fit to complete this work. The detailed scope of work and fees are included in the Professional Services Agreement (Attachment #2). Staff recommends approval of the Professional Services Agreement with KMA, Inc.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goals:

A. Create a more equitable, accessible, safe, welcoming, and inclusive government and community regardless of race, color, ethnicity, religion, sex, physical or mental ability, sexual orientation, gender identity and expression, age, language, education, and/or socio-economic status.

B. Provide municipal government leadership which is open and responsive to residents, and is characterized by ethical behavior, stability, promoting public trust, transparency, confidence in the future, and cooperative interaction among civic leaders, residents, business representatives, and staff, while recognizing and respecting legitimate differences of opinion on critical issues facing the City.

Item No.7F
Inclusionary Housing Program Feasibility and Non-residential Development Linkage Fee Nexus Analysis and Fee Studies
April 26, 2022

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J. Implement high quality revitalization projects within Thousand Oaks Boulevard and Newbury Road Areas; Develop a pedestrian-oriented, viable, and self- sustaining "Downtown;” and, continue to support production of long-term affordable housing.

PREPARED BY: Kari Finley, Planning Division Manager
Iain Holt, Sr. Planner
Attachments:

Attachment #1 – Resolution 2020-030
Attachment #2 – Professional Services Agreement with KMA, Inc.

CDD: 430-30/IAH/ H:\COMMON\Administration & Special Projects\Contracts-POs-Task Orders\KMA - Inclusionary Housing Program and Nonresidential Linkage Fee Update Item No.7F
2020-030
Res. No. 2020-030
ATTACHMENT #1
Item No.7F
Res. No. 2020-030
Item No.7F
Item No.7F
CDD:430-30/IAH/H:\COMMON\Administration & Special Projects\Contracts-POs-Task Orders\KMA - Inclusionary Housing Program and Nonresidential Linkage Fee Update

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Project Name: Inclusionary Housing Program and
Nonresidential Development Linkage Fees Update

AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN THE CITY OF THOUSAND OAKS
AND
KEYSER MARSTON ASSOCIATES, INC.

THIS AGREEMENT is made and entered into this _______ day of April, 2022, by and between CITY OF THOUSAND OAKS, a municipal corporation ("City"), and KEYSER MARSTON ASSOCIATES, INC. ("Consultant").

City and Consultant agree as follows:

1. RETENTION AS CONSULTANT
City hereby retains Consultant, and Consultant hereby accepts such engagement, to perform the services described in Section 2. Consultant warrants it has the qualifications, experience, and facilities to properly and timely perform said services.

2. DESCRIPTION OF SERVICES
The services to be performed by Consultant are as follows:

Professional services in conjunction with preparation of an update to the Inclusionary Housing Program and Nonresidential Development Linkage Fees. Services and deliverables shall generally include project initiation and information review, public engagement, inclusionary housing feasibility study, non-residential linkage nexus analysis and fee studies recommendations for Inclusionary Housing Program and Nonresidential Development Linkage Fee and are more particularly set forth in the Scope of Work, attached as Exhibit “A,” which is incorporated herein by reference.

3. COMPENSATION AND PAYMENT
(a)Maximum and Rate. The total compensation payable to Consultant by City for the services under this Agreement SHALL NOT EXCEED the sum of $206,000 (herein "not to exceed amount"), and shall be earned as the work progresses on the following basis:

Hourly at the hourly rates and with reimbursement to Consultant for those expenses set forth in Consultant's Schedule of Fees attached as Exhibit "B," which is incorporated herein. The planned expenditure under Exhibit “B” is a total compensation package of $171,000. If required under subsection “(c)” below, an additional $35,000 is authorized under this Agreement to cover additionally approved work. The rates and expenses set forth in that exhibit shall be binding upon Consultant until June 30, 2023, after which any change in the rates and expenses must be approved in writing by City's ATTACHMENT #2
Item No.7F
CDD:430-30/IAH/H:\COMMON\Administration & Special Projects\Contracts-POs-Task Orders\KMA - Inclusionary Housing Program and Nonresidential Linkage Fee Update

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Project Manager (City is to be given 60 days’ notice of any rate increase request), provided the not to exceed amount is the total compensation due Consultant for all work described under this Agreement.
(b)Payment. Consultant shall provide City with written verification of the actual compensation earned, in a form satisfactory to City's Project Manager. Invoices shall be made on an hourly basis based on bi-weekly submittal, and describe the work performed (including, if applicable, a list of hours worked by personnel classification). All payments shall be made within 30 days after City’s approval of the invoice. (c)Extra Services. Additional work not reasonably encompassed by the Scope of Services described in Section 2 may be agreed upon only by execution of a written Amendment to this Agreement. No liability or right to compensation for extra services shall exist without such Amendment. Unless otherwise stated in the Amendment, applicable rates for extra services shall be at the rates set forth in Exhibit “B.”

4. CITY PROJECT MANAGER
The services to be performed by Consultant shall be accomplished under the general direction of, and coordinate with, City's "Project Manager", as that staff person is designated by City from time to time, and who presently is Iain Holt, Senior Planner.

5. TERM, PROGRESS AND COMPLETION
The term of this Agreement is from the date established in the agreement to June 30, 2023 unless term of this Agreement is extended, or the Agreement is terminated as provided for herein.

Consultant shall not commence work on the services to be performed under the Agreement until (i) Consultant furnishes proof of insurance as required by paragraph 9 below, and (ii) City’s Project Manager gives written authorization to proceed with the work.

6. OWNERSHIP OF DOCUMENTS
All drawings, designs, data, photographs, reports and other documentation (other than Consultant's drafts, notes and internal memorandum), including duplication of same prepared by Consultant in the performance of these services, with exception of Consultant’s proprietary computer models, are the property of City. City shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when requested by City. City agrees to hold Consultant harmless from all damages, claims, expenses, and losses arising out of any reuse of the plans, specifications, graphics, brochures, reports, and other documentation for purposes other than those described in this Agreement, unless written authorization of Consultant is first obtained.

Item No.7F
CDD:430-30/IAH/H:\COMMON\Administration & Special Projects\Contracts-POs-Task Orders\KMA - Inclusionary Housing Program and Nonresidential Linkage Fee Update

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7. PERSONAL SERVICES/NO ASSIGNMENT/SUBCONTRACTS
This Agreement is for professional services, which are personal to City. Kathleen Head is deemed to be especially experienced and is a key member of Consultant's firm, and shall be directly involved in performing, supervising or assisting in the performance of this work. This key person shall communicate with, and periodically report to, City on the progress of the work. Should said individual be removed from assisting in this contracted work for any reason, City may terminate this Agreement.

This Agreement is not assignable by Consultant without City's prior written consent.

8. HOLD HARMLESS AND INDEMNITY
(a) Hold Harmless for Consultant's Damages. Consultant holds City, its elected officials, officers, agents, employees and volunteers, harmless from all of Consultant's claims, demands, lawsuits, judgments, damages, losses, injuries or liability to Consultant, to Consultant's employees, to Consultant’s contractors or subcontractors, or to the owners of Consultant's firm, which damages, losses, injuries or liability occur during the work or services required under this Agreement, or performance of any activity or work required under this Agreement.
(b) Defense and Indemnity of Third Party Claims/Liability. Consultant shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability including, but not limited to, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in the Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of City. Should conflict of interest principles preclude a single legal counsel from representing both City and Consultant, or should City otherwise find Consultant’s legal counsel unacceptable, then Consultant shall reimburse City its costs of defense, including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay City any final judgment rendered against City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of Consultant’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

Consultant’s obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee.

However, without affecting the rights of City under any provision of this Agreement, Consultant shall not be required to indemnify and hold harmless City for liability Item No.7F
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attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of the Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City.
(c) Nonwaiver. City does not waive, nor shall be deemed to have waived, any indemnity, defense or hold harmless rights under this section because of the acceptance by City, or the deposit with City, of any insurance certificates or policies described in Section 9.

9. MINIMUM SCOPE AND LIMIT OF INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, and any extension thereof, policies of insurance of the type and amounts described below and in a form that is satisfactory to the City.

Coverage shall be at least as broad as:
(a).Commercial General Liability (CGL): Consultant shall, at Consultant's sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry General Liability insurance coverage at least as broad as Insurance Services form CG 00 01 in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate for bodily injury, personal and advertising injury and property damage, including without limitation, blanket contractual liability. (b).Automobile Liability: Consultant shall, at Consultant's sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry Automobile Liability insurance coverage at least as broad as Insurance Services form CA 00 01 or the exact equivalent covering bodily injury and property damage for all activities of Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage of any owned, hired, non-owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c).Workers’ Compensation: Consultant shall, at Consultant's sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry workers’ compensation statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident for bodily injury or disease. Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers for all work performed by Consultant, its employees, agents and subcontractors.
(d).Professional Errors and Omissions Insurance: Consultant shall, at Consultant’s sole cost and expense throughout the term of this Agreement, and any Item No.7F
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extensions thereof, carry professional errors and omissions coverage of no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate, with tail coverage for an extended reporting period of three (3) years.

If Consultant maintains higher limits than the minimum shown above, City requires and shall be entitled to coverage for the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 10 01 and CG 20 37 10 01 if a later edition is used). The provision shall also apply to any excess liability policies. In addition, Consultant shall ensure that the automobile liability policy contains a provision covering City as an additional insured, and shall obtain an endorsement to that effect if it does not.

Excess Insurance
The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Umbrella or excess policies shall provide coverage at least as broad as specified for underlying coverages and covering those insured in the underlying policies. Coverage shall be “pay on behalf” with defense costs payable in addition to policy limits. There shall be no cross liability exclusion of claims or suits by one insured against the other. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and no-contributory basis for the benefit of City as required in written contract or agreement before City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

City’s Rights of Enforcement
In the event any policy of insurance required under this Agreement does not comply with these specifications or is cancelled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant, or City will withhold amounts sufficient to pay premium from Consultant’s payments. In the alternative, City may cancel this Agreement.

Item No.7F
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City’s Right to Revise Specifications
City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant's compensation.

Primary and Non-Contributory Coverage
For any claims related to this Agreement, Consultant's insurance coverage shall be primary insurance as respects City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by City, its officers, officials, employees or volunteers shall be excess of Consultant's insurance and shall not contribute with it and shall be at least as broad as CG 20 01 04 13.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to City.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. City may require Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with a current A.M. Best’s rating of no less than A:VII, (unless otherwise acceptable to the City).

Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its officers, officials, employees or volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications - to waive their right of recovery prior to a loss.

Consultant hereby waives his own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors. Copies of these waivers shall be submitted to City prior to commencement of work.

Claims Made Policies
If any of the required policies provided coverage on a claims-made basis:

Item No.7F
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(a). The Retroactive Date must be shown and must be before the date of the Agreement or the beginning of contract work.
(b). Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of the work required under this Agreement.
(c). If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a Retroactive Date prior to the Agreement effective date, Consultant must purchase “extended reporting” coverage for a minimum of three (3) years after completion of Agreement work.

Verification of Coverage
Consultant shall provide City with copies of certificates (on City certificate form or an Accord form as modified per City direction) for all policies, with the appropriate named additional insured coverage and an endorsement that they are not subject to cancellation without 30 days prior written notice to City. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

10. RELATION OF THE PARTIES
a.Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b.No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant Item No.7F
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for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

11. CORRECTIONS
In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work that may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant or withheld from any funds due to Consultant hereunder.

12. TERMINATION BY CITY
City may, upon 10 calendar days written notice, terminate without cause any portion or all of the services agreed to be performed under this Agreement. If termination is for cause, no advance notice need be given. In the event of termination, Consultant shall have the right and obligation to immediately assemble work in progress for the purpose of closing out the job. All compensation for actual work performed and charges outstanding at the time of termination shall be payable by City to Consultant within 30 days following submission of a final statement by Consultant unless termination is for cause. In such event, Consultant shall be compensated only to the extent required by law.

13. ACCEPTANCE OF FINAL PAYMENT CONSTITUTES RELEASE
The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services.

Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within 10 calendar days of the receipt of that check.

However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subcontractors, agents and consultants for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors, agents and consultants.

14. AUDIT OF RECORDS
Consultant shall maintain, in accordance with generally accepted accounting principles, complete and accurate records of all activities and operations relating to this Agreement. Records, including but not limited to, timecards, employment records, work progress reports, reimbursements, invoices, project records, proprietary data and information, as well as licensed software and any electronic records shall be kept for a period of four years beyond the termination of this Agreement. Consultant agrees that City, or its authorized representative, shall have the right to examine, audit, excerpt, Item No.7F
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copy or transcribe any of the records pertaining to this Agreement at any time during normal business hours. Consultant shall reimburse City for all reasonable costs of the audit, including travel time and auditor costs, should such audit reveal an overcharge of five (5) percent or more. Any overcharge will be considered a breach of this Agreement and could be cause for termination. The obligations of this section shall be explicitly included in any subcontracts or other agreements entered into by Consultant with respect to this Agreement.

15. WAIVER; REMEDIES CUMULATIVE
Failure by a party to insist upon the strict performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand strict compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

16. CONFLICT OF INTEREST
Consultant is unaware of any City employee or official that has a financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this Agreement, Consultant shall not offer, encourage or accept any financial interest in Consultant's business by any City employee or official.

During the term of this Agreement, Consultant shall not serve as the employee, consultant, or contractor to any other individual or entity for work that requires Consultant to take an adversarial role or otherwise appear before a City board, commission or council representing a third party, nor shall Consultant be authorized for any work that requires subjective consideration and approval.

17. CONSTRUCTION OF LANGUAGE OF AGREEMENT
The provisions of this Agreement shall be construed as a whole according to its common meaning of purpose of providing a public benefit and not strictly for or against any party. It shall be construed consistent with the provisions hereof, in order to achieve the objectives and purposes of the parties. Wherever required by the context, the singular shall include the plural and vice versa, and the masculine gender shall include the feminine or neutral genders or vice versa.

Item No.7F
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18. MITIGATION OF DAMAGES
In all situations arising out of this Agreement, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.

19. GOVERNING LAW
This Agreement, and the rights and obligations of the parties, shall be governed and interpreted in accordance with the laws of the State of California. Should litigation occur, venue shall be in Superior Court of Ventura County.

20. TAXPAYER IDENTIFICATION NUMBER
Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as most recently issued by the Internal Revenue Service.

21. NON-APPROPRIATION OF FUNDS
Payments due and payable to Consultant for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of City funds. In the event City has not appropriated sufficient funds for payment of Consultant services beyond the current fiscal year, this Agreement shall cover only those costs incurred up to the conclusion of the current fiscal year.

22. MODIFICATION/AMENDMENT OF AGREEMENT
Any amendment, modification, or variation of the terms or tasks of this Agreement shall be in writing and shall be effective only upon the mutual written approval by the City Manager, or his designee, and Consultant.

23. USE OF THE TERM “CITY”
Reference to “City” in this Agreement includes City Manager or any authorized representative acting on behalf of City.

24. PERMITS AND LICENSES
Consultant, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

25. CAPTIONS
The captions or headings in this Agreement are for convenience only and in no other way define, limit or describe the scope or intent of any provision or section of the Agreement.

Item No.7F
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26. AUTHORIZATION
Each party has expressly authorized the execution of this Agreement on its behalf and bind said party and its respective administrators, officers, directors, shareholders, divisions, subsidiaries, agents, employees, successors, assigns, principals, partners, joint ventures, insurance carriers and any others who may claim through it to this Agreement.

27. ENTIRE AGREEMENT BETWEEN PARTIES
Except for Consultant's proposals and submitted representations for obtaining this Agreement, this Agreement supersedes any other agreements, either oral or in writing, between the parties hereto with respect to the rendering of services, and contains all of the covenants and agreements between the parties with respect to said services.

28. PARTIAL INVALIDITY
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

29. NOTICES
Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO CITY: Attention: Iain Holt
Community Development Department
City of Thousand Oaks
2100 E. Thousand Oaks Boulevard
Thousand Oaks, CA 91362
TO CONSULTANT: Attention: Kathleen Head
Keyser Marston Associates, Inc.
500 South Grand Avenue, Suite 1480
Los Angeles, California 90071

30. SIGNATURES
(a)Counterparts. This Agreement may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which together shall constitute one and the same instrument.
(b)Scanned Signatures. In the event that any signature is delivered by facsimile transmission or submitted electronically as a scanned image (i.e. files with .pdf, Item No.7F
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.tiff or .jpeg extensions), such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or scanned signature page were an original thereof. (c)Digital/Electronic Signatures. This Agreement may be executed through the use of digital or electronic signatures provided they meet the requirements of the Electronic Signatures in Global and National Commerce (ESIGN) Act and the California Uniform Electronic Transactions Act (UETA) and are produced using a City-approved method. The presence of an electronic signature on this document shall be construed as the parties’ consent to do business electronically.

In concurrence and witness whereof, this Agreement has been executed by the parties effective on the date and year first above written.

CONSULTANT
Kathleen Head, President
Tim Bretz, Vice President

CITY OF THOUSAND OAKS
Andrew P. Powers, City Manager
ATTEST:

Cynthia M. Rodriguez, City Clerk

APPROVED BY DEPARTMENT HEAD:

Kelvin Parker, Community Development Director
APPROVED AS TO FORM:

Item No.7F
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Office of the City Attorney
Patrick Hehir, Chief Assistant City Attorney
Item No.7F
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EXHIBIT “A”
Scope of Work
The following summarizes the approach and methodology KMA proposes to undertake the analysis and update for Inclusionary Housing Program and Nonresidential Development Linkage Fee.

TASK 1: PROJECT INITIATION AND INFORMATION REVIEW
KMA will attend a kick-off meeting with the members of the City staff team and will work collaboratively with the City staff to complete the following activities:

1.Develop a working relationship with the City staff including:
a.Clarifying the roles to be played by KMA and the City staff; and b.Creation of a status update meeting schedule.

2.Review and discuss the following:
a.The methodologies to be used in updating the Inclusionary Housing Program and the Nonresidential Development Linkage Fee. b.The project timeline that is included in this proposal, and ways to modify it as necessary to meet the City’s needs.
c.The data and information requests included in this proposal, and the timeline for completion of this activity.

KMA will review the available information related to the City’s existing Inclusionary Housing Program and Nonresidential Development Linkage Fee. This information includes reports prepared in support of the existing programs, City Council actions, and Chapter 10 of the Thousand Oaks Municipal Code.

KMA will also review the background information in their files, when they assisted the City with the existing Inclusionary Housing Program in 2012 and 2013.

Task 1 Deliverables
KMA will prepare a memorandum that summarizes the findings derived from our review of the available background materials. This memorandum will also describe how the previous studies will assist in informing the evaluation that will be used in the Inclusionary Housing Study and the Nonresidential Development Linkage Fee Study.

Item No.7F
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TASK 2: PUBLIC ENGAGEMENT
KMA’s public participation process will include stakeholder meetings, city council workshops and public hearings. KMA will make presentations and answer questions from commissions, councils and the general public.

Stakeholder meetings will be conducted at both the beginning of the process and after the inclusionary housing analysis and linkage fee study are completed. Initial meetings will have consultants and City staff primarily there to listen and educate. After the analyses are completed, the meetings will be used to discuss the evaluation results and recommendations for program implementation. Stakeholder groups will ideally be comprised of a balanced mix of developers, housing advocates and others who are generally concerned about the future of the city.

KMA will present and facilitate at between two and four stakeholder meetings. KMA will work with City staff to determine the best approach and schedule for the meetings.

Task 2 Deliverables
KMA will prepare a Public Engagement Plan that includes a marketing plan, techniques for public engagement, identification of stakeholder groups, and a draft timeline of meeting dates. KMA will also provide PowerPoint and other presentation materials as needed for each of the meetings.

TASK 3: CONDUCT INCLUSIONARY HOUSING STUDY
Methodology

INCLUSIONARY HOUSING CONTEXT
KMA will use the following approach and methodology to undertake for evaluating the feasibility of updating the City’s inclusionary housing program. The analysis will be undertaken in the context of the following:

1.In 2015, the California Supreme Court ruled in the California Building Industry Association v. City of San Jose, 61 Cal 4 th 435 (San Jose) that inclusionary housing ordinances should be viewed as use restrictions that are a valid exercise of a jurisdiction’s zoning powers. The San Jose ruling only applies to ownership residential development. The parameters of the San Jose case did not include inclusionary housing restrictions on rental development.

Item No.7F
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2.In September 2017 the California Legislature adopted AB 1505, which amends Section 65850 of the California Government Code, and adds Section 65850.01.

This legislation allows jurisdictions to adopt ordinances that require rental residential projects to include a defined percentage of affordable housing units.

AB 1505 requires jurisdictions to provide options for alternative means of fulfilling inclusionary housing obligations. These options include, but are not limited to, in-lieu fees, land dedication, off-site construction, and the acquisition and rehabilitation of existing units.

3.The San Jose case imposed the following restrictions that apply to both ownership and rental development:
a.The requirements cannot be confiscatory; and
b.The requirements cannot deprive a property owner of a fair and reasonable return on investment.

4.California Government Code Section 65915 et seq (Section 65915) imposes density bonus requirements on projects that fulfill defined income and affordability restrictions.

FOUNDATIONAL ASSUMPTIONS
KMA will work with the City staff to create prototypes that represent development that is likely to occur in Thousand Oaks to assist in analyzing the feasibility issues associated with the inclusionary housing requirements. The development types to be analyzed will include:

1.Single family homes;

2.Townhouse/Condominiums; and

3.Medium to high density mixed-use commercial and multi-family developments with residential unit mixes ranging from studios to three-bedroom units.

The feasibility study will include the following components:

1.A market analysis will be prepared that is based on historical trends and anticipated future conditions. The near-term impacts created by the global pandemic and inflationary spikes will be excluded from the analysis.

2.Affordability gap analyses will be prepared to identify the financial gaps Item No.7F
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between projected market rate sales prices and rents, and the affordable housing costs associated with the required inclusionary units.

3.KMA’s proprietary pro forma models will be used to evaluate the financial characteristics of the development prototypes being analyzed.

4.The role available incentives play in mitigating the impacts of inclusionary housing obligations will be factored into the evaluation.

Identification of Income Targets
The KMA analysis will consider the following factors of income targets to be imposed by an updated inclusionary housing program:

1.KMA will review the City’s Sixth Cycle Regional Housing Needs Assessment (RHNA) and the City’s Sixth Cycle Housing Element to gain an understanding of the existing unmet need for affordable housing in Thousand Oaks at varying income levels.

2.The KMA feasibility study will test the financial impacts associated with imposing inclusionary housing requirements at 10%, 15%, and 20% of the units in new residential development. Separate analyses will be prepared in order to evaluate the impacts created on different residential product types.

3.KMA will take into account that the affordability mix should be set at the very low, low and moderate income ratios imposed by the Sixth Cycle RHNA. The three residential development types to be analyzed generate significantly different affordability gaps. Any inclusionary housing requirements ultimately imposed by the City must comport with the evaluation standards imposed by the San Jose case and by AB 1505.

Comparative Analysis of Inclusionary Policies
KMA will use relevant characteristics of the 31 inclusionary housing programs they have worked on in California as part the comparative analysis of existing inclusionary housing policies. The KMA survey will include comparable cities located within Ventura, Los Angeles, Orange and San Diego Counties.

The comparative analysis will identify the characteristics that are commonly embodied by inclusionary housing programs. The results will be used by KMA to identify the best Item No.7F
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practices being employed by existing Inclusionary Housing programs. This information will provide context for the inclusionary housing program updates to be recommended to the City.

Evaluate Economic Feasibility
The feasibility study will evaluate the impact associated with the imposition of inclusionary housing requirements on new residential development in Thousand Oaks. The analysis will include at least three prototype developments that will be created based on the following:

1.Recent construction activity in Thousand Oaks;

2.A review the City’s draft Sixth Cycle Housing Element to gain an understanding of the housing types anticipated to be developed over the next eight years; and

3.Consultation with developers and city staff members.

The results of financial feasibility testing will inform the recommendations regarding the percentage of affordable housing and the depth of affordability to be included in an inclusionary housing program.

The financial evaluation will be used to assist in recommending the following inclusionary housing program characteristics:

1.The threshold project size that will trigger the inclusionary housing requirements;

2.The percentage of affordable units that will be required to be provided;

3.The income and affordability restrictions that will be imposed; and

4.Identification of project types that may be exempt from the inclusionary housing requirements.

Incentive Review
A number of incentives can be offered to minimize the financial impact created by an inclusionary housing program. The incentives that KMA will evaluate include:

1.The role played by the Section 65915 density bonus.

Item No.7F
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2.The comparability standards that will be imposed on inclusionary housing units constructed within a market rate project.

3.The potential for subdividing a market rate development site and allowing the inclusionary housing units to be developed on a separate parcel from the market rate project.

4.Off-site alternatives to developing the inclusionary housing units on site within a market-rate project.

5.The payment of a fee in lieu of producing the requisite number of inclusionary housing units.

In-Lieu Fee Analysis
The RFP/Q states that the City is primarily interested in requiring new developments to included mixed income housing, but that recommendations related to the thresholds that should be imposed on in- lieu fee payment options are being requested. It is KMA’s opinion that at a minimum the City should allow developers to pay an in-lieu fee if they can demonstrate that the production of the required affordable housing will create an extreme financial hardship. To assist the City Council in evaluating hardship requests, KMA will prepare a definition of “extreme financial hardship”.

If the City wishes to consider providing an in-lieu fee payment option in any cases other than demonstrated extreme financial hardship, KMA will evaluate the following policies:

1.The treatment of inclusionary housing requirements that result in fractional units.

2.A threshold project size under which projects would be allowed to pay an in-lieu fee by right.

3.In-lieu fee payment options for premium priced homes that demonstrate excessively large affordability gaps.

KMA will use the affordability gap analyses included in the feasibility study to assist in estimating the supportable in-lieu fee amounts for the three different residential product types being evaluated. This analysis will also include a discussion of alternative means of establishing the in-lieu fees to be imposed.

Task 3 Deliverables
Item No.7F
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KMA will deliver an Inclusionary Housing Study that includes the following components:

1.KMA will prepare a memorandum for City approval that describes the methodology proposed to be used to evaluate the viable inclusionary housing program requirements.

2.KMA will prepare a summary of inclusionary housing policies and a comparative analysis of those inclusionary housing policies. This information will be used in a memorandum that identifies best practices for use in the updated inclusionary housing program:
a.A draft memorandum will be provided for the City’s review. b.KMA will finalize the memorandum based on the comments received from the City.

3.KMA will prepare an economic feasibility study based on the evaluation components identified in the proposed scope of services for Task 3. Based on City comments, KMA will prepare up to three iterations of the economic feasibility analysis.

TASK 4: NONRESIDENTIAL DEVELOPMENT LINKAGE FEE STUDY
The nonresidential development linkage fee study will be performed in the following three parts:

Part A: Nonresidential Nexus Context Information & Development Prototypes The nonresidential development linkage fee study will be based on market information compiled by KMA. If adopted, the fee levels will be tied to the strength of the real estate market in the area. In that context, KMA will recommend nonresidential linkage fee levels based on the real estate characteristics and the City’s policy objectives and priorities.

As part of the nonresidential development linkage fee study, the assessment of conditions will be on a generalized level with pricing of land and real estate values as the lead indicator. A key principal in calibrating recommended nonresidential linkage fee levels will be that they not negatively influence development decisions or drive development to other locations.

A-1: NONRESIDENTIAL DEVELOPMENT TRENDS AND RECOMMENDED

PROTOTYPES
KMA will work with staff on identifying a set of nonresidential development prototypes that Item No.7F
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provide a representative cross- section of nonresidential development expected to occur within Thousand Oaks in the coming years. The prototypes will be designed to address the diversity of market conditions, development prototypes, and end users of nonresidential space. KMA will analyze the five nonresidential land uses from the City’s previous nexus studies, which are the following nonresidential land uses:

1.Office

2.Retail/Commercial

3.Industrial

4.Research and Development Flex Space

5.Lodging
A-2: BENEFITS TO NONRESIDENTIAL DEVELOPMENT OF AFFORDABLE HOUSING KMA will provide a qualitative description of benefits accruing to nonresidential development from development of affordable housing. One of the principal benefits to be articulated will be the enhanced ability to attract and retain employees, particularly for occupations with low to moderate pay levels. Workers who can afford to reside locally, rather than commute from more distant locations, will be less subject to traffic or transit delays and be generally more accessible to the workplace and employers.

A-3: NONRESIDENTIAL DEVELOPMENT LINKAGE FEES IN OTHER JURISDICTIONS KMA will prepare a chart that identifies the California jurisdictions that have nonresidential development linkage fees in place. The chart will identify the nonresidential development linkage fee levels by building type, as well as a summary of key ordinance features such as thresholds and exemptions. A brief narrative will summarize the key conclusions that may be drawn from the chart.

A qualitative discussion regarding the effect that nonresidential development linkage fees have on the level of development activity will be provided. The narrative will include a brief discussion about which parties bear the cost, impacts on project feasibility, the ability of markets to adjust, and the overall power of market demand. The narrative could end with comments on how fee programs can be introduced and implemented to allow markets to adjust and minimize negative impacts on development.

Part B: Quantitative Nexus Analysis for Nonresidential Development This section produces a quantitative nonresidential nexus analysis that demonstrates the relationships between the construction of the land uses under study and the Item No.7F
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mitigation required (the nonresidential linkage fee).

THE NONRESIDENTIAL NEXUS ANALYSIS
KMA will use a developed methodology to perform the nexus analysis, which uses employment data drawn from readily available, published government sources that provide cross matrices of occupations by industry types, and local, recent compensation data, which are updated regularly. KMA updates and refines the methodology frequently to ensure that it continues to reflect best practices.

The nexus will be established through the following analysis steps:
Land Use Definition –The types of land uses (i.e. office, retail, industrial, etc.) to be addressed in the study will be defined in the course of the work effort based on recent trends and expected development patterns over the next several years. The analysis assumes five land uses.
Translation to Number of Employees – The number of employees will be estimated for each of the land use types using employment density ratios that are drawn from a variety of sources such as the Institute for Transportation Engineers, Trip Generation Handbook, published employment density studies, recent Environmental Impact Reports, planning studies and project applications. Net New Employment – Some jobs may not be net new to the local economy as they are replacing jobs lost in other declining sectors of the economy. An adjustment for purposes of the nexus study to reflect the share of employment that is net new is determined using data on employment trends in Ventura County available through the California Employment Development Department.
Housing Units Required – The number of net new workers is translated to an estimated total number of net new housing units required using the average number of workers in each working household from the United States Census. Data specific to Thousand Oak’s workforce will be used.
Household Incomes – Household incomes of workers within each land use type is identified by combining data from several published sources. The approach uses the most current and local compensation data available to provide a fine-grained distribution of worker household income:
Current worker compensation data for 2021 for Ventura County by detailed Item No.7F
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occupation category is obtained from the California Employment Development Department. Data specific to the City of Thousand Oaks is not available. Worker occupations by industry category are identified using Bureau of Labor Statistics Occupation Employment Survey data. Industry categories corresponding to the specific building types are selected and weighted based on the industry mix in Ventura County.
Current wage data is linked to the occupation data by land use type to arrive at a fine-grained distribution of worker compensations by land use type. United States Census American Community Public Use Microdata Sample (PUMS) data for Ventura County is used to calculate overall household income based on the pay level of individual workers. The data allows ratios between individual worker income and overall household income to be determined in a manner that is specific to the individual worker pay level and number of workers in the household. The approach results in a fine-grained distribution of worker household incomes that maximizes use of current local data.
Affordable Housing Need – Worker household incomes from the prior step are compared to income criteria from the California Department of Housing and Community Development (HCD) to determine the number of affordable housing units needed at each income level.
Mitigation Cost – The mitigation cost reflects the net subsidy required to deliver the needed affordable housing as determined in the prior step. KMA will draw on recent affordable housing work that KMA has conducted in the region. KMA has experience working on affordable housing projects within Ventura County. KMA will use current affordable housing development information to estimate a set of affordability gaps that represent the net cost or subsidy required to produce affordable units for the new worker households. Mitigation costs are expressed per square foot of building area for each nonresidential land use type, which establishes an upper limit on new nonresidential development linkage fees proportionate to the impacts.

INTERNAL REVIEW & ADJUSTMENT
KMA will work with staff on the results of the initial model runs, which will be refined, calibrated, and summarized in a concise format suitable for internal review. KMA will present the draft analysis results in a set of tables that proceeds sequentially through the nexus analysis. Once the technical analysis has been finalized, KMA will proceed to the Item No.7F
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report drafting phase.

DATA SOURCES AND METHODOLOGY
The specific data sources described above will be specific to Thousand Oaks to the maximum extent possible. The nexus study will be prepared using methods consisted with and defensible under the Mitigation Fee Act. The report will provide findings language consistent with the requirements of the Mitigation Fee Act for potential reference at adoption.

Part C: Implementation of Nonresidential Development Linkage Fee Program KMA will provide the City with best practices regarding when a nonresidential development linkage fee should be payable and any factors related to exemptions, appeals and/or credits that may be considered.

In addition, KMA will assemble materials on the methodologies employed by other jurisdictions for purposes of indexing or annually updating their nonresidential development linkage fees. KMA will recommend one or more methodologies or indices that may be taken into consideration as an approach to making annual adjustments to the nonresidential development linkage fee levels and discuss the relative benefits of each approach.

Task 4 Deliverables
KMA proposes to deliver the following to the City:

1.A Nonresidential Development Linkage Fee Study including:
a.An analysis of the following five land uses (unless alternate land uses are requested by the City):
i.Office;
ii.Retail/Commercial;
iii.Industrial;
iv.Research and Development Flex Space; and
v.Lodging.
b.A draft report will be prepared that will be supported by tables, data and other materials relevant to the analysis. The report will include the following components:
i.Executive Summary: A summary of recommendations and key findings.
ii.Nexus Analysis and Documentation: This report will be suitable to Item No.7F
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serve as a support document for establishing a nonresidential development linkage fee.
(1)The linkages between nonresidential construction and the demand for affordable housing will be documented and
explained.
(2)The analysis methodology and all data sources will be explained and presented, supported by the analysis tables. (3)The analyses will show the maximum affordable housing requirements supported by the nexus study on per square foot, per unit and percentage bases.
iii.Recommendations will be provided regarding the fees and structure (i.e., on a square footage basis by product type, etc.). iv.The nexus assumption that there is no excess supply of affordable housing, and documentation related to the validity of that assumption for Thousand Oaks, will be discussed.

2.A matrix of nonresidential linkage fees in other California jurisdictions.

KMA will prepare a draft of the nonresidential development linkage fee study report for the City’s review. Following the City’s first review, KMA will revise the documents and will provide a second draft for the City’s review. KMA will finalize the documents based on the results of the City’s review of the second draft.

TASK 5: RECOMMENDATIONS FOR INCLUSIONARY HOUSING PROGRAM AND

NONRESIDENTIAL DEVELOPMENT LINKAGE FEE
Inclusionary Housing Program
Based on the results of the Inclusionary Housing Study, KMA will provide recommendations related to the requirements to be imposed under the Inclusionary Housing Program update:

1.Affordable housing production requirements:
a.The financially feasible income targeting standards;
b.The percentage of housing units that should be set aside as Inclusionary Housing units; and
c.The potential for including credits for projects that impose more stringent affordable housing requirements than the base obligation.

2.The alternatives to on-site Inclusionary Housing development that should be Item No.7F
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allowed by right and those that should require approval by the City Council.

3.The role that the Section 65915 density bonus should play in establishing income and affordability requirements for the City’s Inclusionary Housing Program.

4.The implementation and administrative tools that should be created after the updated Inclusionary Housing program is adopted.

5.The implementation package for the recommended strategy will be described.

Nonresidential Development Linkage Fees
The nonresidential development linkage fees recommended by KMA will reflect the strength of the real estate market. As such, KMA recommends conducting a financial feasibility analysis of the nonresidential development land uses to ensure that the nonresidential development linkage fees are set at amounts that will not impede opportunities for new development.

KMA proposes to prepare one pro forma analysis for each of the five land uses analyzed in the nonresidential development linkage fee study. This equates to a maximum of five pro forma analyses. The KMA pro forma analyses will be based on the following assumptions:

1.KMA will use construction and development cost information in its files, as well as any information provided by the City, to create development cost estimates.

2.KMA will utilize operating expense information drawn from KMA’s recent experience, as well as any information provided by the City.

3.KMA will research current capitalization rates and typical return requirements for each of the five land uses.

The KMA pro forma analyses will be utilized to evaluate the financial feasibility of each of the land uses. To that end, the pro forma analyses will solve for the maximum nonresidential development linkage fee amount that can be supported by the economics of each land use. Based on this analysis KMA will provide recommendations related to the requirements to be imposed under the Nonresidential Development Linkage Fee Update:

1.Nonresidential Development Linkage Fee amounts
Item No.7F
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2.Time point(s) at which the nonresidential development linkage fee is payable

3.Policies regarding exemptions, appeals and/or credits/offsets Task 5 Deliverables
KMA will prepare the following memoranda:

1.A policy and recommendations memorandum related to the Inclusionary Housing Program update; and

2.A policy and recommendations memorandum related to the Nonresidential Development Linkage Fee update.

TASK 6: PREPARATION OF INCLUSIONARY HOUSING ORDINANCE
KMA will be available to assist the City’s legal counsel in drafting the technical affordable housing definitions to be included in the updated Inclusionary Housing Ordinance.

TASK 7: PROJECT MANAGEMENT, MEETINGS, COMMUNICATION
Regular Meetings with Department Staff
KMA will schedule and participate in recurring meetings with the project lead regarding overall project management, task-specific issues and progress, and materials/findings review. Our budget includes seven meetings with City staff. We will be responsive to requests for meetings, materials, and information from key City department and division staff pertaining to any issues, program-specific information, or data collection, sources, and/or analysis. KMA will be available to respond to any questions that arise on an as- needed basis.

City Commissions / City Council
KMA will be prepared to present materials related to all project activities, which include presenting to the Planning Commission and the City Council. We are also available to support City staff with study session materials and facilitation for these entities related to the development and implementation of an inclusionary housing ordinance and nonresidential development linkage fee ordinance.

Item No.7F
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EXHIBIT “B”
Schedule of Fees
B.1 - Project Budget
Task Budget
Task #1: Project Initiation and Information Review $13,300 Task #2: Public Engagement $15,300
Task #3: Inclusionary Housing Study $48,450
Task #4: Nonresidential Development Linkage Fee Study $36,175 Task #5: Recommendations $39,200
Task #6: Preparation of Inclusionary Housing Ordinance
(Optional)
NA
Task #7: Project Management, Meetings, Communication $17,100 Reimbursables $1,475
Total Budget $171,000
The proposed budget is predicated on the following limiting conditions:

1. The economic feasibility study component of the Inclusionary Housing Study will be limited to three iterations.

2. The nonresidential nexus study will be limited to five (5) land uses.

3. Task 7: Project Management, Meetings, Communication includes six recurring meetings with City staff and four (4) study sessions.

If additional services are requested by the City, including attendance at additional meetings, the not- to-exceed fee estimate will be subject to revision. The fee for each individual task identified in the compensation schedule may vary from these estimates, but the total budget will not be altered unless the work scope is expanded beyond the parameters identified in this proposal. In that case, the budget will need to be adjusted accordingly.

Item No.7F
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B.2 - Hourly Billing Rate Schedule:

Chairman & President* $290.00
Managing Principals* $290.00
Senior Principals* $280.00
Principals* $260.00
Managers* $235.00
Senior Associates $195.00
Associates $175.00
Senior Analysts $160.00
Analysts $140.00
Technical Staff $100.00
Administrative Staff $85.00
*Rates for individuals in these categories will be increased by 50% for time spent in court testimony.
**Monthly billings for staff time and expenses incurred during the period will be payable within thirty (30) days of invoice date. Directly related job expenses will be billed at 110% of cost.

Item No.7F
TO:Andrew P. Powers, City Manager
FROM:Clifford G. Finley, Public Works Director
DATE:April 26, 2022
SUBJECT: State Community Development Evacuation Planning Grant RECOMMENDATION:

1. Accept joint receipt of State Community Development Block Grant Mitigation funding up to $98,976 total, with the cities of Moorpark and Simi Valley for evacuation planning and public outreach.

2. Approve budget appropriation and expenditures in the amount of $33,000 from A/C # 001-5090-434-9900 (General Fund, State Grant Revenue) to A/C# 001-5090-627-57-99 (Payments to Other Agencies).

3. Approve a Memorandum of Understanding between the cities of Moorpark, Simi Valley, and Thousand Oaks governing the joint administration of the grant authorizing the City Manager to administer the City of Thousand Oaks’ portion of the grant program and sign other documents as may be required.

FINANCIAL IMPACT:
$33,000 increase in FY 2021-22 General Fund Budget fully offset by grant funding. Staff time to prepare the application is included in the Adopted FY 2021- 22 General Fund Budget. The additional awarded grant funding of $33,000 will fully offset costs to the City.

BACKGROUND:

The City’s Emergency Management Program includes several key elements, such as training, response, recovery, funding, public outreach, multi-agency coordination, and reimbursement. The City is a member of the Ventura County Emergency Planning Council (EPC), a countywide advisory body whose mission is to facilitate a unified effort with local emergency incident preparation, mitigation, response, and recovery. A function of this group is the coordination of state and federal grants.

Item No.7G
State Community Development Evacuation Planning Grant
April 26, 2022

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0 The California Department of Housing and Community Development (HCD) administers grant funding for disaster recovery, mitigation, disaster resiliency, and unmet incident recovery. HCD established the Resilient Planning and Public Services Program to fund projects that address lifelines to support human health, safety, and community-based public safety systems. The program’s objective is to fund planning and public service projects that reduce risk from natural hazards.

Eligible activities include community evacuation planning and public outreach activities.

On March 9, 2022, the City of Moorpark received a Notice of Award from HCD in the amount of $98,976.00 for funding evacuation planning and public outreach for Moorpark, Simi Valley, and Thousand Oaks. The scope of work for the grant is to update existing evacuation plans and conduct a bilingual public outreach and education campaign in three specific neighborhoods within each jurisdiction. The City of Moorpark is the designated Fiscal Agent of the Grant and MOU.

Representatives of the three cities are coordinating with the County Office of Emergency Services and the Ventura County Fire Department.

A requirement of the HCD Grant is for the cities of Moorpark, Simi Valley, and Thousand Oaks to execute a Memorandum of Understanding (MOU) that authorizes the three Cities to manage and administer the program (Attachment #1).

DISCUSSION/ANALYSIS:

Over the past several years, Ventura County has been impacted by several wildfires and power outages which required evacuations. To address common emergency management needs of eastern Ventura County, the cities of Moorpark, Simi Valley, and Thousand Oaks prepared an application and were awarded funding to support evacuation planning and public outreach and education. Upon award of the grant funding, HCD converted the grant into a single agency award to the City of Moorpark, with Thousand Oaks and Simi Valley as sub-recipients.

The grant funds will be equally allocated among the three applicant cities as outlined below:

HCD Grant Allocation
Description Thousand
Oaks
Simi Valley Moorpark Total
Award
Evacuation Planning Consultant $19,237.67 $19,237.67 $19,237.67 $57,713 Public Outreach Materials $13,754.33 $13,754.33 $13,754.33 $41,263 Appx. Total Project Costs $32,992 $32,992 $32,992 $98,976 Item No.7G
State Community Development Evacuation Planning Grant
April 26, 2022

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0 Upon execution of the MOU by the three agencies, staff will proceed with finalizing a planning schedule for HCD review and approval. Staff from the three cities will develop a public education and implementation plan that will be shared within each of the three communities. This project is to be completed by June 2023.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goal(s):

PREPARED BY: Grahame Watts, Emergency Services Manager
Attachments:

Attachment #1 – Evacuation Plan Memorandum of Understanding DPW: 520-10\gw\Council\2022\04262022\State Community Development Evacuation Planning Grant staff report.docx Item No.7G
ATTACHMENT #1

MEMORANDUM OF UNDERSTANDING BETWEEN

THE CITIES OF MOORPARK, SIMI VALLEY
AND

THOUSAND OAKS

FOR THE IMPLEMENTATION AND ADMINISTRATION OF

CDBG MIT-PPS GRANT FUNDS
This Memorandum of Understanding (MOU) between the Cities of Moorpark, Simi Valley and Thousand Oaks (hereinafter referred to individually as “Agency” or collectively as “Agencies”) is intended to describe the roles and responsibilities of the Agencies specific to the implementation and administration of a Community Development Block Grant (CDBG) from the California Department of Housing and Community Development Department (HCD) for evacuation planning and public outreach otherwise defined as a Mitigation Resilience Planning and Public Services Plan (MIT-PPS).

RECITALS
WHEREAS, the Cities of Moorpark, Simi Valley and Thousand Oaks have all suffered the effects of recent natural disasters and share exposure to future emergencies; and
WHEREAS, the Agencies share common goals to enhance community preparedness and resiliency and are geographically located such that a mutually developed evacuation plan would be beneficial to the entire region; and WHEREAS, HCD administers disaster recovery funding, including the CDBG- Mitigation (CDBG-MIT), CDBG National Disaster Resilient (CDBG-NDR), and the 2017 CDBG-DR Unmet Recovery Needs funding; and
WHEREAS, the Agencies agreed jointly and severally to apply to the State for CDBG-MIT funding for emergency operations improvements; and WHEREAS, the City of Moorpark has been awarded CDBG-MIT grant funds to 1) update local evacuation plans, and 2) conduct a bilingual public outreach campaign; and
WHEREAS, it is of mutual benefit for the Agencies, and by extension HCD, to share resources, information, and technology to prepare for and respond to emergency incidents that may require an evacuation; and
WHEREAS, each Agency will have one designated representative to work in coordination with the other Agency representatives as a committee to assist in the administration of approved allocation of grant funds to fulfill the terms of the MIT-PPS program as awarded to the City of Moorpark and which will be referred to herein as the “Agency Committee”.

Item No.7G
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NOW, THEREFORE, in consideration of their mutual promises, obligations, and covenants contained, the Agencies agree as follows:

1. PURPOSE OF MOU
The Agencies participating in this MOU, with the consent of their respective legislative bodies, hereby join for the purpose of performing the tasks necessary, including the hiring of consultants, to accomplish the following, as more specifically described in the Scope of Work (Exhibit A):

A. Regional evacuation planning; and
B. Public outreach and emergency preparedness education.

2. RESPONSIBILITIES
The Agencies agree to manage the Program jointly through participation in the Agency Committee. By participating in this MOU, the represented legislative bodies agree and acknowledge the need for consistent equitable service throughout the Program Service Area, as defined in Section 6. Agencies also agree to work closely with residents identified as Low-to Moderate-Income as further as described in the HCD Grant Agreement with the City of Moorpark (to be included as Exhibit B when received) and Scope of Work.

3. TERM
This MOU shall commence on the Effective Date, as defined in Section 10 hereof and terminate five (5) years after the Effective Date, or upon termination of the grant agreement with HCD, whichever occurs first The Agencies understand and agree that the Program funds must be expended within three (3) years of the date of the grant award.

4. FISCAL AGENT
A. The City of Moorpark will serve as the Fiscal Agent on behalf of all three Agencies.

B. The duties of the Fiscal Agent include, but are not limited to, the following:
a. Serving as treasurer of Program funds as described herein and in the HCD Grant Agreement. The Fiscal Agent, in accordance with generally accepted accounting procedures, shall keep Program funds segregated from any other funds administered by the Fiscal Agent and may not expend any funds except in accordance with the Program budget approved by the Agency Committee.
b. Managing the MIT- PPS Budget for review and consensus agreement of the Agency Committee.
c. Executing all contracts approved by the Agency Committee d. Invoicing the remaining Agencies for their agreed upon share for such management services as provided in the Program Budget.

Item No.7G
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e. Ultimate responsibility for the collection of data and submission of reports as required by the Grant Agreement, provided that the other Agencies have provided the information and assistance requested by the Fiscal Agent to complete and timely file all reports required by the Grant Agreement.

C. The Fiscal Agent will retain all fiscal records for five years after the close of the grant and make records available for review by any Agency upon request. Any contracts executed on behalf of the Agencies must be made available to Agencies upon request.

5. AGENCY COMMITTEE
A. Each Agency shall designate a representative to serve on the Agency Committee.

B. The Agency Committee shall:
a. Develop and approve detailed Program Budget
b. Participate in the selection and approval of all consultants required to complete the scope of work of the grant.
c. Collect data required for inclusion in mandatory reports to HCD under the terms of the Grant Agreement.

6. PROGRAM SERVICE AREA
The evacuation planning and outreach components of the MIT-PPS shall include the geographic service area within the jurisdictional boundaries of the Agencies. The current maps are attached hereto and incorporated herein as Exhibit C.

7. BUDGET
The City of Moorpark as the Fiscal Agent in cooperation with the Agencies will manage the expenditures $98,976 of awarded Program Funds per the HCD Agreement with the City of Moorpark in the following two components:
1) $57,713 - Evacuation Planning and
2) $41,263 - Emergency Preparedness Outreach
In the event that additional funds are needed to complete the Program, the Agencies shall contribute in an amount proportionate to their population as follows, to be billed as stated in Section 4 above:

City of Thousand Oaks 43.85%
City of Simi Valley 43.63%
City of Moorpark 12.52%
Should any Agency’s governing body fail to allocate the funding necessary to complete any part of the Program, that Agency shall not participate in that work.

Item No.7G
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8. MITIGATION RESILIENCE PLANNING AND PUBLIC SERVICES PLAN The development and implementation of the MIT-PPS is to be jointly accomplished by the Agency Committee in accordance with HCD guidelines and the approved Program Grant Agreement.

The development, implementation, and funding of the MIT- PPS is to be governed by the goals and objectives of reducing risks to, or across, community lifelines that support human health and safety and mitigate individual and community public safety conditions.

9. INDEMNIFICATION AND HOLD HARMLESS
Agencies to this Agreement agree to mutually indemnify, hold harmless and defend, including the officers, agents and members of each other’s departments and agencies, from all liability, damage (whether in contract or tort), including personal injury, death at any time, or property damage, costs and financial loss, including all costs and expense of litigation, for the sole wrongful or negligent acts or omissions of the indemnifying Agency’s officers, agents, or department members in the performance of any services described in this Agreement that cause such liability, damage, costs and financial loss. If the injury, death or loss that forms the basis of any claim, suit or judgment is determined to have been caused by the combined negligent or willful acts or omissions of more than one Agency in the performance of any services described in this Agreement, each such Agency agrees to bear its respective share of the payment of any award, settlement, or judgment, and each such Agency shall bear its own costs of defense, including attorneys’ fees.

10. AMENDMENTS
This MOU may be amended only by mutual written agreement of all Agencies hereto.

11. EFFECTIVE DATE
The MOU shall become effective upon the date that the last of the three Agencies execute this MOU.

12. SEVERABILITY
In the event that any provision of this Agreement shall be held to be void, voidable or unenforceable, the remaining portions thereof shall remain in full force and effect.

13. GOVERNING LAW
This Agreement has been executed in the State of California. This Agreement and the rights and obligations of the Parties hereto under this Agreement shall be construed and enforced in accordance with and governed by the internal laws of the State of California without regard for conflict of law provisions.

Item No.7G
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14. HEADINGS
The headings and the order in which the paragraphs appear in this Agreement have no significance whatsoever.

15. NOTICES
Any notice, request, demand or other communication which is required or may be given under or in connection with this Agreement shall be in writing and shall be deemed to have been duly given if mailed by certified or registered mail, return receipt requested, by personal delivery by overnight delivery service (e.g. Federal Express), or by fax addressed as follows:

If to City of Moorpark:

City Manager
City of Moorpark
799 Moorpark Ave.

Moorpark, CA 93021
If to City of Simi Valley:

Emergency Services Manager
Police Department
City of Simi Valley
2929 Tapo Canyon Road
Simi Valley, CA 93063
(805) 583-6700
If to City of Thousand Oaks:

Grahame Watts
Disaster Services Coordinator
Public Works Department
City of Thousand Oaks
2100 Thousand Oaks Blvd.

Thousand Oaks, CA 91362
(805) 449-2453
[email protected]
Notices, demands, consents, approvals, and other communications which are mailed by certified or registered mail shall be given when delivered; provided, however, that if any such notice or other communication shall also be sent by electronic mail, such notice shall be deemed given at the time and on the date of transmittal if the sending party provides a copy of the sent communication with the relevant time and date information thereof.

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16. AUTHORITY
Each of the undersigned in executing this Agreement represents and warrants that it has full authority and legal power to represent and execute this Agreement on behalf of itself and its Related Parties, and that such party’s signature hereon shall be binding thereon.

17.EXECUTION
This Agreement may be executed and delivered in two or more counterparts, each of which when so executed and delivered shall be the original, but such counterparts together shall constitute but one and the same instrument.

IN WITNESS WHEREOF, the AGENCIES have caused this MOU to be executed on their behalf as of the date specified below, respectively, as follows:

CITY OF MOORPARK
Date: __________________ APPROVED AS TO FORM:
___________________________ _______________________
Janice Parvin, Mayor Kevin Ennis, City Attorney

CITY OF SIMI VALLEY
Date: __________________ APPROVED AS TO FORM:
___________________________ _______________________
Keith L. Mashburn, Mayor David L. Caceres, City Attorney

CITY OF THOUSAND OAKS
Date: __________________ APPROVED AS TO FORM:
____________________________ _______________________
Bob Engler, Mayor Tracy Friedl, Assistant City Attorney

ATTEST:
____________________________
Cynthia M. Rodriguez, City Clerk
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EXHIBIT A

SCOPE OF WORK
Regional Evacuation & Public Outreach Plan
A. Evacuation Element
The City of Moorpark as the Subrecipient and Fiscal Agent will be responsible for completing a planning project related to regional evacuation over the period of April 2022 to December, with funding from the Year 2017 CDBG MIT-PPS program of HCD.

The major tasks that the Subrecipient will perform in connection with the provision of the eligible public services project include, but are not limited to, the following:

1. Enter a Memorandum of Understanding between City of Moorpark, City of Thousand Oaks, and City of Simi Valley defined as the “Agencies” that identifies roles and responsibilities for the project.

2. Develop a regional evacuation and public outreach plan, serving the residents of the Cities of Moorpark, Simi Valley and Thousand Oaks.

3. Execute a Grant Agreement between the HCD and the Agencies as listed herein.

Phase I: Project Initiation
Task 1-A: Project Initiation & Development of Work Plan:

Consultant will converse with the emergency management teams of Moorpark, Thousand Oaks, Simi Valley, and the County of Ventura level to gain a comprehensive understanding of the project goals and specific concerns that need to be addressed. The Consultant will develop and refine a proposed work plan that will guide the project team. This work plan shall be developed identifying:
Primary tasks to be performed
Person(s) responsible for each task
Timetable for each task to be completed
Resources to be utilized
Possible obstacles or problem areas associated with the accomplishment of each task
This meeting will also help to establish working relationships, make logistical arrangements, determine an appropriate line of communications, and finalize contractual arrangements.

Task 1-B: Acquisition & Review of Background Information Consultant will request the following information and data from each City’s Emergency Manager. This data will be used extensively in the analysis and Item No.7G
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development of the evacuation plan document. The documents and information relevant to this project will include, but not be limited to, the following:
Past or current emergency service studies or research
Each City’s General Plan documents, including current and future land use information
Local census and demographics data
Fire history in each city, zoning maps and codes
Administrative policies and procedures, including the County and each City’s Emergency Operations Plan.
Facilities and equipment inventories
Any extant mutual aid agreements
Local Geographic Information Systems (GIS) data maps
Task 1-C: Stakeholder Input
Consultant will conduct site visits as needed in each City for the purpose of gathering information from key personnel including:
Fire Department Leadership
Law Enforcement Leadership
Potential Evacuation Site Managers
Phase II: Evaluation of Current Conditions
The initial phases of the study focus on a baseline assessment of current conditions.

Task 2-A: Current Conditions Analysis
An overview of each of the three Cities will be developed discussing:
Service area population and demographics
Description of the current service delivery infrastructure Existing evacuation resources including sites and evacuation routes, as well as transportation infrastructure available to carry out a mass evacuation. Historical evacuation events and experiences
Phase III: Community Risk Analysis and Sectionalization Task 3-A: Community Risk Analysis
Land use and zoning classifications will be used, along with specific target hazard information, to analyze and classify community risk. This process will be completed with GIS software for each of the three Cities and will consider:
Population and population density
Demographics
Occupancy types by land use designation
Hazardous substances and processes as referenced in the Ventura County Hazard Mitigation Plan
Task 3-B Community Sectionalization
Based on the Risk Analysis prepared in Task 3-B and evacuation routes, transportation assets, and evacuation site assets identified in Task 2-A, all three Cities will be broken up into evacuation zones. Each identified evacuation zone will Item No.7G
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be assigned primary and contingency evacuation routes and sites. The map of evacuation zones will be made available in a variety of formats, including as a GIS layer for each City.

Task 3-C Emergency Evacuation Tabletop Exercise
An Emergency Evacuation Tabletop Exercise including key Emergency Operations team members from each City will provide an opportunity to test the evacuation plan in a controlled environment. Lessons learned from this exercise will inform changes made to the final version of the Evacuation Plan and provide a basis for forward looking recommendations.

Phase IV: Future Recommendations
The project concludes with recommendations for strategies intended to improve emergency evacuation outcomes for the County and three Cities.

Recommendations may be provided identifying the following:
Zoning Code changes
Capital Improvement Projects
Equipment acquisitions
Training regimens
Establishment of mutual aid or other related agreements GIS or jurisdictional evacuation by zone or a grid
National Objective
Planning projects do not require a national objective.

Beneficiaries:

Proposed Total Beneficiaries: 287,140
Proposed Total Low-to-Moderate Income Beneficiaries: 84,525 Mitigation Requirements:

The project will meet the definition of mitigation as follows:

A regional approach to evacuation planning will increase resilience and mitigate future risks for all communities due to their proximity and the likelihood that if an emergency incident impacts one city, that incident will impact all three cities and the County. The Agencies recognize that for evacuation planning to be successful, a regional approach is required. The plan will prepare the cities to help these disadvantaged populations who will be most in need of support when an emergency incident forces evacuation, due to economic need, language barriers or other factors.

The project will benefit the Most Impacted and Distressed Areas (MID) as follows:

The project is in Ventura County, a MID-area.

Project schedule:

The project will take place over 36 months starting at the time of standard HCD agreement execution.

1. Execute the Standard Agreement and Memorandum of Agreement between the Agencies

2. Provide HCD the partnership agreement with the Agencies within 90 days of executing the MOU

3. Issue procurement for planning services within 90 days of executing the Standard Agreement.

4. Review procurement responses and complete evaluation.

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5. Provide procurement package to HCD for review following procurement evaluation within 10 days of response evaluation.

6. Issue contract for plan development within 30 days of HCD procurement review approval.

7. Receive Plan from vendor within 180 days of contract award

8. Begin plan analysis and development efforts and provide draft plan for HCD review within 30 days of receipt of Plan from Vendor.

9. Grant Closeout
B. Public Outreach Element
The Subrecipient and Fiscal Agent will be responsible for completing a new public services project related to public outreach and education April 2022 to December 2023.

With funding from the Year 2017 CDBG MIT-PPS program of HCD.

The major tasks that the Subrecipient will perform in connection with the provision of the eligible public services project include, but are not limited to the following:

1. Implement an outreach and educational campaign for the residents of the Cities of Moorpark, Simi Valley, and Thousand Oaks.
a. Provide education on emergency preparedness and evacuation plans. b. Make the campaign available to all residents and specifically target LMI and Spanish-speaking households.
c. Develop and distribute CERT training materials and supplies.

2. Enter a Memorandum of Understanding between the Agencies to clearly identify roles and responsibilities for the project.

National Objective
Urgent Need Mitigation
Beneficiaries:

Proposed Total Beneficiaries: 287,140
Proposed Total Low-to-Moderate Income Beneficiaries: 84,525 Mitigation Requirements:

The project will meet the definition of mitigation as follows:

The outreach and educational campaign is a risk reduction initiative focused on disaster evacuation and disaster preparedness. The campaign will increase resilience and reduce future risks by educating residents on how best to prepare for a disaster, as well as how to evacuate.

The project will benefit the Most Impacted and Distressed Areas (MID) as follows:

The project is in Ventura County, a MID-area.

Project schedule/Timeline
The project will take place over 36 months starting at the time of standard agreement execution.

1. Execute the Standard Agreement
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2. Provide HCD the partnership agreement with the Agencies within 90 days of executing the HCD Standard Agreement.

3. Issue procurement(s) for outreach and training services within 90 days of executing the HCD Standard Agreement.

4. Review procurement responses and complete evaluation and provide procurement package to HCD for review within 10 days procurement evaluation.

5. Issue contract(s) for outreach and training services within 30 days of HCD procurement review approval.

6. Begin outreach and training activities within 60 days of awarding consultant services

7. Grant Closeout
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EXHIBIT B

PLACEHOLDER FOR
HCD Grant
Agreement with the
City of Moorpark

TO BE INCLUDED IN THE MOU WHEN RECEIVED
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EXHIBIT C
Item No.7G
TO:Andrew P. Powers, City Manager
FROM:Kelvin Parker, Community Development Director
DATE:April 26, 2022
SUBJECT: FY 2019-20 Amended CDBG-CV & FY 2022-23 CDBG Action Plans
RECOMMENDATION:

1. Approve for submittal to U.S. Department of Housing and Urban Development (HUD) Third Substantial Amendment to the FY 2019-20 Community Development Block Grant Coronavirus (CDBG-CV) Action Plan to transfer funds within projects in Coronavirus Aid, Relief, and Economic Security (CARES) Act CDBG-CV and FY 2022-23 Community
Development Block Grant (CDBG) Action Plan in Federal funds.

2. Authorize City Manager to adjust the proposed allocations when HUD provides or revises the amount of the City’s FY 2022-23 CDBG grant; and authorize City Manager to finalize and execute grant agreements and related documents in connection with FY 2022-23 CDBG Action Plan and Substantial Amendment to the FY 2019-20 CDBG-CV Action Plan.

3. Find that federally funded activities related to the Third Substantial Amendment to the FY 2019-20 CDBG-CV Action Plan and FY 2022-23 CDBG Action Plan are exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to sections 15301 and 15061(b)(3).

FINANCIAL IMPACT:

No Additional Funding Requested. The City’s FY 2022-23 CDBG Grant from HUD is estimated to be $581,968. From that funding, $110,000 will be used to offset grant administrative costs and has been included in the Adopted FY 2022- 23 General Fund Budget.

Item No.8A
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8 BACKGROUND:

Ventura County Regional Consolidated Plan
The Ventura County Regional Consolidated Plan is the five-year strategic umbrella plan for CDBG, HOME Investment Partnerships (HOME), and Emergency Solutions Grants (ESG) funding plans. The City, as a participating jurisdiction, annually updates the County’s long-range plan with an Action Plan that sets forth expenditures for that year’s CDBG funding.

In 2020, the County of Ventura formed HOME Consortium in partnership with Camarillo, Simi Valley, and Thousand Oaks, allowing HUD HOME funds to be managed regionally by the County of Ventura. Prior to 2020, the City and non- profit affordable developers were under the very competitive State HOME Program.

Community Development Block Grant (CDBG)
As part of the CDBG program, HUD annually distributes an entitlement grant to U.S. counties and cities. These funds may be used for community improvements, such as housing, public facilities, and infrastructure, as well as grants to non-profit organizations delivering public and social services to the City’s low-income residents.

HUD regulations allow the City to use up to 20 percent of the annual grant to recover administrative costs to implement the CDBG program. HUD regulations also allow the City to use up to 15 percent of the annual grant to provide public and social services grants. At least 70 percent of all CDBG-funded activities must primarily benefit lower-income persons.

The CDBG grant amount fluctuates from year to year. This report estimates the proposed FY 2022-23 CDBG Action Plan for the City to be approximately $626,000, which includes the City’s estimated share of the annual Federal CDBG entitlement of $581,968 and prior year unused funds of $44,031.81.

Community Development Block Grant COVID-19 (CDBG-CV)
In addition, Congress passed the CARES Act law in March 2020 and made available a special supplemental CDBG COVID-19 (CDBG-CV) pandemic relief fund to prevent, prepare for, and respond to the Coronavirus pandemic in accordance with HUD regulations. During the first and third rounds of funding, the City received $340,016 and $779,104 respectively, for a total of $1,119,120 in Item No.8A
FY 2019-20 Amended CDBG-CV & FY 2022-23 CDBG Action Plans April 26, 2022

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8 CDBG-CV funds. Consequently, in 2020, the City substantially amended its 2019 CDBG-CV Action Plan two times to add the CARES Act projects of Economic Development, Public Services, and related Administration costs. This report summarizes the third Substantial Amendment to the FY 2019-20 Action Plan and proposes to transfer funds within existing CDBG-CV projects.

DISCUSSION/ANALYSIS:

Housing shortages, extremely low vacancy rates, and the high costs of living in the City have caused many families and individuals to experience housing insecurity, homelessness, and the risk of becoming homeless. Maintaining existing multi- family and single-family affordable housing units is an important component of supporting the housing needs of Thousand Oaks residents. In addition, the City aims to support the local provisions of “essential” public and social services primarily to the vulnerable populations, including those who are homeless or at risk of homelessness, and to very low-income individuals and households. The number of persons seeking services increases annually, especially among the elderly and residents with disabilities. The COVID-19 pandemic had additional impacts on the vulnerable populations and increased the need for funding to support low-income Thousand Oaks residents.

Annual Needs Assessment
The annual “Community Needs Assessment” was conducted for 60 days from November 19, 2021, to January 18, 2022, in accordance with the City's Citizen Participation Plan (Resolution No. 2020-13), during which the City solicited public comments and applications from community stakeholders for potential CDBG-CV and CDBG-funded activities that would address the unmet needs of at-risk Thousand Oaks residents.

On Thursday, December 2, 2021, the City held an administrative “Needs Assessment” public hearing and workshop both via Zoom and in-person. Eleven non-profit organizations were represented. Four individuals were present in person and 14 were present via videoconferencing. Fourteen individuals spoke during the public comment or at the workshop.

At the end of the needs assessment period on January 18, 2022, the City received 20 applications, of which five were for CDBG-CV Public Services, ten were for CDBG Public Services, and five were for CDBG Projects.

Item No.8A
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8 CDBG Grant Review Committee
The CDBG Grant Review Committee (Committee) was composed of City staff from City Manager’s Office, Community Development, and Finance Department.

Prior to opening the application period, Committee was tasked with creating the application, instructions, and evaluation guidelines as well as reviewing and assessing each application using a criterion and scoring matrix specific to the CDBG-CV and CDBG funded programs.

All activities were assessed to ensure applicants followed federal rules, identified a community need, and proved that the proposed activity is ready to be implemented in a timely manner. The Thousand Oaks Housing Element and the priority list from the 2020-2024 Ventura County Regional Specific Plan were among the resources used by the Committee.

Due to limited amount of funding, the Committee recommended approval for organizations that provided unduplicated and essential services, addressed previously identified priority needs in Thousand Oaks, had strong financial management skills, and had a reasonable understanding of HUD standards. The Committee’s application recommendations to the proposed CDBG-CV and CDBG Action Plans are summarized in Attachment #1. All new application activities are expected to begin July 1, 2022.

Third Substantial Amendment to the 2019 Action Plan for CDBG-CV Activities The cumulative CDBG-CV granted amount for all allocation rounds is $1,119,120 to prevent, prepare for, and respond to COVID-19. The actions involving the Third Substantial Amendment to the 2019 Action Plan for CDBG-CV activities are summarized in the public review document (Attachment #2).

Substantial Amendment #3 - CDBG-CV Revised Budget
The intent of the budget adjustment for the substantial amendment was to decrease the budget in the closed COVID-19 Economic Development and Administration budgets and increase the budget for COVID-19 Public Services in order to create new COVID-19 Public Services activities for homeless services.

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8 The revised CDBG-CV budget is summarized in Table 1 below:

Table 1: CDBG-CV Revised Budget

CDBG-CV
Program Activity
2020 Activity Budget
(CV1+CV3) Adjustments Activity Budget
with Adjustments
COVID-19
Economic
Development
$ 340,016 $ (80,016) $ 260,000
COVID-19
Administration $ 129,104 $ (80,000) $ 49,104 COVID-19
Public Services $ 650,000 $ 160,016 $ 810,016 Total $ 1,119,120 $ - $ 1,119,120 Substantial Amendment #3 - Available Resources
As shown in Table 1 above, the transferable monies for COVID-19 Public Services include $80,016 from CDBG-CV Economic Development grants and $80,000 from COVID-19 Administration funds. The residual balance from the closed IDIS Activity #486 with Lutheran Social Services is $28,401.29 and the cancelled IDIS Activity #489 with Harbor House is $50,000. The total $238,417.29 will be made available for eligible COVID-19 Public Services activities as Table 2 demonstrates.

Table 2: CDBG-CV Available Resources for COVID-19 Homeless Public Services
SA #3 would transfer unused funds from the completed
COVID-19 Economic Development CV0001 to COVID-19
Public Services available for allocation.
$ 80,016.00
SA #3 would transfer unused funds from COVID-19
Administration CV0002 (IDIS Activity #485) to COVID-19
Public Services available for allocation.
80,000.00
Available surplus funds from completed Lutheran Social
Services COVID-19 Non-Congregate Shelter CV0003 (IDIS
Activity #486).
28,401.29
Available surplus funds from the cancelled Harbor House COVID-19 Emergency Assistance CV0006 (IDIS Activity
#489).
50,000.00
Total $ 238,417.29
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8 Substantial Amendment #3 - CDBG-CV Public Services Budget: $235,000 Normally, CDBG is restricted to fund no more than 15% of the total grant for public service activities, however, the CARES Act removed this restriction for CDBG-CV funding. This provides the City an unprecedented opportunity to access maximum federal resources to offer homeless services to Thousand Oaks residents who were the most impacted by COVID-19.

Five CDBG-CV submissions were evaluated by the Committee using a $235,000 budget. The top two applications recommended for funding are shown in Table 3 below. Both applications showed the needed COVID-19 tieback and existing internal control measures to prevent duplication of benefits and provided a response to sheltering the homeless under COVID-19 health conditions. Table 3 also summarizes the new activities for CDBG-CV Public Services.

Table 3: CDBG-CV New Activity for COVID-19 Homeless Public Services Agency CDBG-CV Program Budget
Turning Point
Foundation
Our Place Safe Haven: COVID-19 Emergency
Shelter and Navigation Center with a goal to
serve 9 homeless clients. (CV0007)
$ 51,700
Lutheran Social
Services
COVID-19 Non-Congregate Shelter Program
with a goal to serve 30 homeless clients.
(CV0008)
183,300
Total $ 235,000
The City’s Citizen Participation Plan (Resolution No. 2020-13) authorizes the City Manager to approve minor amendments to the Action Plan that involve less than ten percent of the CDBG funds and to report the amendment to City Council at the next CDBG Public Hearing. City staff will evaluate the unallocated COVID-19 Public Services of $3,417.29 and other potential minor adjustments, including closed activities, after City Council’s action on this item. Any substantial changes to the Action Plan will be brought forth to City Council for action.

Proposed FY 2022-23 CDBG Action Plan Activities
The City’s FY 2022-23 Action Plan proposes CDBG-funded activities for the third year of the 2020-2024 Ventura County Regional Consolidated Plan. The County of Ventura, as the lead agency for the HOME Consortium, will be submitting documents to HUD.

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8 The City expects to receive approximately $581,968 in CDBG funds for the FY 2022-23 Action Plan. Additionally, $44,031.81 is available for reallocation from the 2019 and 2020 CDBG closed activities. The estimated total FY 2022-23 CDBG budget is $626,000, as summarized in Attachment #3. The actual HUD entitlement grant amount was unknown during the preparation of the draft Action Plan.

Therefore, staff requests authorization for the City Manager to adjust the proposed draft budget with HUD’s actual CDBG entitlement grant amount followed by submission of final Action Plan to HUD for review and approval.

CDBG Project Budget: $435,000
The City received five proposals totaling $914,000 for Community Development initiatives. Four of the applications were for rehabilitation, and one was for assistance with down payments for home purchases.

With redevelopment funds no longer available, projects that rehabilitate existing multi-family and single-family affordable units are a high priority for the City. These projects are significant because they assist very low and low-income households who are at risk of becoming homeless. The recommended 2022 CDBG projects and program activities are expected to benefit approximately 57 units occupied by very low and low-income Thousand Oaks residents as described in Table 4.

Table 4: CDBG Projects
Agency Program Budget
Many Mansions Hacienda de Feliz Stucco Repairs (25
affordable units) HS9237
$ 192,000
Many Mansions Richmond Terrace Replace exterior wood,
conduits, and gutters (27 affordable units)
HS9236
172,000
Senior Alliance for
Empowerment
(SAFE)*
Mobile Home Rehabilitation Rehab for Low-
Income Owner/Occupants (5 units) HS9238
71,000
Total $ 435,000
HUD has changed the initial declared annual CDBG entitlement grant in previous years. HUD, for example, cut the overall CDBG grant for 2020 by $88 and raised the total CDBG grant allocation for 2021 by $8,445.
*Should HUD’s authorized entitlement grant amount differ from the expected amount, City staff proposes that the SAFE project be adjusted accordingly.

Item No.8A
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8 CDBG Public/Social Services Budget: $81,000
The City aims to support the local delivery of essential public and social services to the vulnerable population, including persons who are homeless or at risk of homelessness, and very low-income persons and households. The number of persons seeking services increases yearly, particularly for seniors and disabled persons. The three recommended 2022 CDBG public service activities are expected to benefit approximately 1,285 very low and low-income Thousand Oaks residents as described in Table 5.

Table 5: CDBG Public/Social Services
Agency Program Budget
Westminster Free
Clinic
Economic Response (1,000 clients) BG2026 $ 30,000
Senior Concerns Meals on Wheels (225 clients) BG9818 30,000 St. Paschal Baylon St. Vincent de Paul (60 clients) BG2029 21,000 Total $ 81,000
CDBG Administration Budget: $110,000
For FY 2022-23, the CDBG Program administration budget is expected to be $110,000, which is below the 20 percent maximum allowable threshold to recover a portion of CDBG costs. This includes the County of Ventura Fair Housing Program, City staff, issuance and publishing of public notices, printing, and overhead costs to ensure CDBG programs are monitored and in compliance with HUD’s regulations and requirements.

Environmental Review
Staff reviewed California Environmental Quality Act (CEQA) documents and determined that all FY 2022-23 CDBG and CDBG-CV proposed activities are exempt from CEQA.
The housing rehabilitation activities are exempt from CEQA pursuant to Section 15301, which states that: “Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.”
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8 Although Public Service Programs and CDBG Administration provide various services to people, they do not propose any physical change to the environment. Therefore, they are exempt pursuant to Section 15061(b)(3) of the State CEQA Guidelines, in that they are “covered by the commonsense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment.” National Environmental Policy Act (NEPA) was reviewed by staff and determined that all of the FY 2022-23 CDBG and CDBG-CV proposed activities are exempt or converted to exempt.
Housing Rehabilitation activities were reviewed under the “Categorically Excluded Subject to 58.5 Statutory Worksheets” for rehabilitation of multifamily buildings and minor rehabilitation of single-family homes. These activities are categorically excluded and subject to 24 CFR 58.35(a)(3)(ii) and converted to exempt under 24 CFR 58.34(a)(12).
Public Service activities are “Categorically Excluded Not Subject to 58.5” and are exempt under supportive (public) service under 24 CFR 58.35 (b)(2) or 24 CFR 58.34 (a)(4).
Administration is exempt from determination under 24 CFR 58.34 (a)(3).

Community Outreach
During the drafting of the Action Plans, the City used the following techniques to reach out to the community:
Legal notice in the local newspaper of record, the Ventura County Star. Prominent display ad in the Thousand Oaks Acorn, a free newspaper widely read by Thousand Oaks residents.
City’s website on the Community Development Department page.

Notices were also provided to the local public housing authority, the Area Housing Authority of the County of Ventura, and Many Mansions for distribution to their residents.

The Third Substantial Amendment to the 2019-20 Action Plan and the 2022-23 Action Plan was prepared in collaboration with the public and local stakeholders, and a draft copy of the Action Plan was posted to the City’s website for public review for 30 days, from March 15, 2022, to April 14, 2022. All public comments Item No.8A
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8 received throughout the review process, including those received at tonight’s public hearing, will be incorporated into the final Action Plan document that will be presented to HUD.

An electronic copy of the two proposed Action Plans is provided under a separate cover for review by City Council, and a copy is posted on the City’s website at:
http://www.toaks.org/departments/community-development/planning/phd COUNCIL GOAL COMPLIANCE:

Meets the following City Council goal:

PREPARED BY: Lynn Oshita, Community Development Analyst Attachments:

Attachment #1 – 2022 CDBG Recommended Activities Summary Attachment #2 – 3rd Amendment to the 2019 CDBG Action Plan Summary Attachment #3 – 2022-23 CDBG Action Plan Budget
Documents Provided Electronically Under Separate Cover:
#1 – Third Substantial Amendment to the 2019 CDBG-CV Action Plan #2 – 2022-23 CDBG Action Plan
cdd:480-10\ H:\COMMON\Housing & Redevelopment\2022 CDBG\2022 COUNCIL\ACTION PLAN and SA Item No.8A
ATTACHMENT #1
2022-23 Community Development Block Grant Application Summary for Funding CDBG-CV Applicant CDBG-CV Public Service Program Request CDBG-CV Fund Turning Point Foundation Our Place Safe Haven: Emergency Shelter and Navigation Center
$ 51,700 $ 51,700
Lutheran Social Services Non-Congregate Shelter Program $ 200,000 $ 183,300 Lutheran Social Services Emergency Assistance $ 50,000 No Funding Harbor House CDBG Rental Assistance $ 100,000 No Funding Villa Esperanza Services Employment Services & CV Support for Developmentally Disabled Adults
$ 103,000 No Funding
Total CDBG-CV Public Services $ 235,000
CDBG Applicant CDBG Public Services Program Request 2022 CDBG Fund Westminster Free Clinic Economic Response $ 30,000 $ 30,000 Conejo Valley Senior
Concerns
Meals on Wheels / Home Delivered
Meals
$ 30,000 $ 30,000
St. Paschal Baylon St. Vincent de Paul $ 30,000 $ 21,000 Turning Point Foundation Our Place Safe Haven: Emergency Shelter and Navigation Center
$ 30,000 No Funding
Lutheran Social Services Emergency Assistance $ 30,000 No Funding Lutheran Social Services Drop-In Center $ 30,000 No Funding Many Mansions Adult & Family Services $ 20,000 No Funding Easterseals of So. CA Diagnostic Clinics $ 20,000 No Funding County of Ventura RAIN Transitional Living Center $ 15,000 No Funding Boys and Girls Clubs Youth Leadership & Life Skills $ 28,000 No Funding Total 2022 CDBG Public Services $ 81,000
CDBG Applicant CDBG Projects Request 2022 CDBG Fund
Many Mansions Hacienda de Feliz (Stucco Repairs) $ 192,000 $ 192,000 Many Mansions Richmond Terrace (Wood, Gutter, &
Conduit Repairs)
$ 172,000 $ 172,000
Senior Alliance for
Empowerment
Home Rehabilitation Project $ 200,000 $ 71,000
Habitat for Humanity Habitat Home Repair $ 150,000 No Funding Ventura County Community
Development Corporation
Hope to Home Down Payment
Assistance
$ 200,000 No Funding
Total 2022 CDBG Projects $ 435,000
*Should HUD’s annual allocation differ from the estimated budget, the SAFE project will be adjusted accordingly. 2022 CDBG Budget
2022 CDBG Projects $ 435,000
2022 CDBG Public Services $ 81,000
2022 CDBG Administration $ 110,000
Total 2022 CDBG $ 626,000
cdd:480-10\ H:\COMMON\Housing & Redevelopment\2022 CDBG\2022 COUNCIL\ACTION PLAN and SA Item No.8A
ATTACHMENT #2
Table 3. CDBG Coronavirus (CDBG-CV) Program Budget for Substantial Amendment (SA) #3 Summary of the City’s CDBG-CV Budget with the Adjustments for B-20-MW-06-0549 CV1 funds of $340,016 and CV3 funds of $779,104 for a total CDBG-CV Budget of $1,119,120 CDBG-CV Program Activity
2020 Activity
Budget
(CV1+CV3)
Adjustments
Activity
Budget with
Adjustments
COVID-19 Small Business Grant Program CV0001
(IDIS Act #459 to #484) Assisted 82.05 FTE Jobs.

Completed. 340,016.00 340,016.00
SA #3 funds transferred from COVID-19 Economic
Development to COVID-19 Public Services. (80,016.00) (80,016.00) COVID-19 Economic Development Sub-Total $ 340,016.00 $ (80,016.00) $ 260,000.00 Lutheran Social Services COVID-19 Non-
Congregate Shelter CV0003 (IDIS Act #486) Served
64 clients. Completed. 200,000.00 (28,401.29) 171,598.71 Lutheran Social Services COVID-19 Emergency
Services CV0004 (IDIS Act #487) Served 34 clients. 200,000.00 200,000.00 Harbor House COVID-19 Winter Shelter CV0005
(IDIS Act #488) Served 27 clients. 200,000.00 200,000.00 Harbor House COVID-19 Emergency Assistance
CV0006 (IDIS Act #489). Cancelled. 50,000.00 (50,000.00) Surplus funds available from completed activity with
CV0003 (IDIS Act #486) for future allocation to
COVID-19 Public Service. 28,401.29
Surplus funds available from cancelled activity
CV0006 (IDIS Act #489) for future allocation to
COVID-19 Public Services. 50,000.00
SA #3 funds transferred from COVID-19 Economic
Development to COVID-19 Public Services. 80,016.00 SA #3 funds transferred from COVID-19
Administration to COVID-19 Public Services. 80,000.00 SA #3 new activity, Turning Point Foundation, Our
Place Safe Haven: COVID-19 Emergency Shelter
and Navigation Center (CV0007) goal to serve 9
clients. 51,700.00
SA #3 new activity, Lutheran Social Services,
COVID-19 Non-Congregate Shelter (CV0008) goal
to serve 30 clients. 183,300.00
Unallocated COVID-19 Public Services 3,417.29
COVID-19 Public Services Sub Total $ 650,000.00 $ 160,016.00 $ 810,016.00 Staff Costs CV Admin Funds CV0002 (IDIS Act
#485) 129,104.00 129,104.00
SA #3 funds transferred from COVID-19
Administration to COVID-19 Public Services (80,000.00) (80,000.00) COVID-19 Administration Sub Total $ 129,104.00 $ (80,000.00) $ 49,104.00 CDBG-CV Program (100%) Total $1,119,120.00 $ 0
$
1,119,120.00
cdd:480-10/ H:\COMMON\Housing & Redevelopment\2022 CDBG\2019 AP AMENDMENT\Summary-SA3-(2022- 03-31).docx Item No.8A
ATTACHMENT #3
*Should HUD’s annual allocation differ from the estimated budget, the SAFE project will be adjusted accordingly. cdd:480-25\H:\COMMON\Housing & Redevelopment\2022 CDBG\2022 COUNCIL\ACTION PLAN-SA\Att-3-CDBG_Budget- (2022-Estimated).docx
As of 3/31/2022
2022-23 CDBG ACTION PLAN BUDGET
CDBG Resources: $626,000 (estimated)
$ 581,968.19 2022-23 CDBG Entitlement Grant (estimated) 43,781.81 Reallocated Funds from 2019 Habitat Humanity
250.00 Reallocated Funds from 2020 United Cerebral Palsy $ 626,000.00 Total CDBG Resources
$ 435,000 for Community Development Projects (~65%)
$ 81,000 for Public/Social Services Grants (~15%)
$ 110,000 for CDBG Program Administration (~20%)
A. Many Mansions – Richmond Terrace Apartments (HS9236) Replace exterior wood, conduits, and gutters (27 affordable units) $ 172,000
B. Many Mansions – Hacienda de Feliz Apartments (HS9237) Stucco Repairs (25 affordable units)
$ 192,000
C. Senior Alliance for Empowerment (SAFE)* - Home Rehab (HS9238) Mobile Home Rehabilitation Rehab for Low-Income Owner/Occupants (5 units) $ 71,000
D. Public and Social Services Grants – Non-Homelessness Westminster Free Clinic, Economic Response - BG2026 (1,000 clients) $30,000 Senior Concerns, Meals on Wheels - BG9818 (225 clients) $30,000 St. Paschal Baylon, St. Vincent de Paul - BG2029 (60 clients) $21,000 $ 81,000
E. CDBG Program Administration
Includes City’s Administration costs (BGADMN) & County of Ventura Fair Housing Program cost (BG2024)
$ 110,000
TOTAL 2022 CDBG BUDGET $ 626,000
Item No.8A
TO:Andrew P. Powers, City Manager
FROM:Gary Rogers, Deputy City Manager
DATE:April 26, 2022
SUBJECT: Hillcrest Affordable Housing Update
RECOMMENDATION:

Receive information regarding the Hillcrest Affordable Housing project and provide input on the general parameters for a Request for Proposals.

FINANCIAL IMPACT:

No Additional Funding Requested: Minimal staff time to prepare staff report is included in the Adopted FY 2021-22 General Fund Budget. $16.3 million is included in the Adopted FY 2021-22 General Fund, Housing Trust Fund, and Housing Successor Fund Budgets to meet City Council’s goals and priorities to “support production of long-term affordable housing.” City Council previously approved $10.0 million of this budget to purchase the Hillcrest property, $1.8 million for Project Homekey, and $124,000 for consulting services. Currently there is $4.4 million in available budget.

BACKGROUND:

In May 2021, City Council authorized staff to begin negotiations with the owner of the subject property located at 384 N. Erbes Road to acquire the site. Staff obtained a Consultation Appraisal, which provided a property value range between $9.3 and $11.0 million. Negotiations were initiated and the City and property owner entered into a Letter of Intent on June 10, 2021, for a purchase price of $10.0 million.

On August 31, 2021, City Council approved the sale and purchase agreement between the City of Thousand Oaks and Hillcrest Christian School, located at 384 N. Erbes Road (Hillcrest site). An offer was made and accepted, and escrow was opened. The City secured a clean property title report and Phase 1 environmental due diligence was completed. Escrow closed on November 10, 2021, and the City assumed title to the property. Subsequently, the City’s landscape team Item No.10A
Hillcrest Affordable Housing Update
April 26, 2022

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2 2
9 cleaned up the site: picking up trash, trimming bushes, mowing the lawn, clearing weeds, and removing the monument sign at the corner of Erbes Road and Hillcrest Drive.

On February 22, 2022, City Council authorized the execution of a contract with RSG, Inc. (RSG) to provide consulting services related to the Hillcrest Affordable Housing Development Project. The contract was executed and several meetings with City staff and RSG have occurred where information was shared that will assist them in preparation of a Request for Proposals (RFP) from developers for the project.

DISCUSSION/ANALYSIS:

The purchase of the Hillcrest site by the City provides an opportunity to collaborate with an affordable housing developer to construct much needed workforce/affordable housing in the community. At the April 26, 2022, Council meeting, Tara Matthews, a principal at RSG, will present an overview of the affordable housing landscape (including the Surplus Land Act), a summary of the affordable housing options for the Hillcrest site, a high-level summary of the financial feasibility for those options, and recommendations regarding the RFP.

Staff is seeking direction regarding the issuance of an RFP including the preferred affordability mix and the preferred affordable housing types (for-sale, rental, or both). Following City Council discussion and input received, RSG will then perform the following deliverable activities in coordination with City staff:

Preparation and issuance of Affordable Housing RFP for the Hillcrest site Review, evaluation, and ranking of RFP responses
Assist with developer selection, including presentation of RFP results and ranking of proposals for consideration/approval
Post selection technical assistance, on an as needed basis, through the negotiation process with the selected developer.

Supporting the production of long-term affordable housing meets City Council’s FY 2021-22 Top Ten Priorities #3 to, “Continue to address shortfalls in state-mandated Regional Housing needs Assessment categories through adoption of a certified General Plan housing element and consideration of innovative housing proposals.” This project will assist with meeting the need to bring affordable housing units to market in the City.

Item No.10A
Hillcrest Affordable Housing Update
April 26, 2022

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2 2
9 COUNCIL GOAL COMPLIANCE:

Meets the following City Council goal(s):

CMO:430-10\H:Common\City Council\Council Items\2022 Staff Reports\083121\042622 Hillcrest Affordable Housing Contract with RSG, Inc.

Item No.10A
TO:Andrew P. Powers, City Manager
FROM:Clifford G. Finley, Public Works Director
DATE:April 26, 2022
SUBJECT: Water Supply Update
RECOMMENDATION:

Receive and file Department Report on Water Supply Update.

FINANCIAL IMPACT:

No Additional Funding Requested. Staff time required to prepare this report is included in the Adopted FY 2021-22 Water Fund Budget.

BACKGROUND:

Due to the geology and topography of the Conejo Valley, opportunities to extract local groundwater supplies are limited. As a result, the City relies almost entirely on water imported from Northern California. Snow melt from the northern Sierra Nevada mountains is collected in Lake Oroville and flows through the Feather River north of Sacramento to the California Aqueduct which conveys it through the Central Valley to Pyramid and Castaic Lakes in northern Los Angeles County. This water storage and delivery system, collectively called the State Water Project (SWP), includes canals, pipelines, reservoirs, and hydroelectric power facilities, and is operated and maintained by California’s Department of Water Resources (DWR).

More than two dozen public agencies and water districts hold long-term water contracts with DWR for water supplies from the SWP up to a maximum allocation.

Actual annual water allocations vary depending on hydrologic conditions, snowpack and forecast, reservoir levels and capacities, demand, and other factors.

On average, 34 percent of SWP water is allocated for agricultural use and 66 percent for residential, municipal, and industrial uses. Metropolitan Water District (MWD), the largest SWP contractor, purchases, delivers, and treats water on behalf of approximately 19 million people in Southern California including most of Los Angeles and Ventura Counties. The City does not receive water directly from MWD, but rather through the Calleguas Municipal Water District (Calleguas) Item No.10B
Water Supply Update
April 26, 2022

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2 1
7 distribution system, which purchases treated water from MWD on behalf of local agencies including the City.

Because of the complexity of the water supply system and the number of entities involved, decisions surrounding supply must be made at multiple levels before reaching the local level. Although a sequence of drought-related declarations and measures have occurred over the past 12 months, only recently has the severity of the water supply conditions become apparent. After a promising start to the winter season with one of the wettest Decembers in California in a decade, that early promise quickly faded as January turned into one of the driest on record, and by the end of March, the State recorded its driest first three months of the year on record. Coupled with warm temperatures, the northern Sierra snowpack peaked ten weeks early, on January 17, 2022. As of April 1, the snowpack stood at 26 percent of normal.

These deteriorating hydrologic conditions led DWR to reduce SWP allocations to its contractors, reducing MWD’s 2022 allocation from 15 percent to five percent of contract amounts on March 18, 2022. Coming in the third year of drought and on the heels of a five percent allocation last year, MWD is concerned that its allocation will be insufficient to meet human health and safety needs in the SWP Dependent Area and has requested additional supplies from DWR to meet these needs. The exact conditions imposed by DWR on this water “loan” (the additional water must be returned to DWR within five years) have not yet been finalized but are likely to include a mandate for substantial reductions in water use. MWD is therefore planning for substantial conservation mandates that will be imposed on its customers, including Calleguas.

On April 12, 2022, MWD’s Water Planning and Stewardship Committee presented a proposed Water Shortage Emergency Condition 21-1066 and plan for an Emergency Water Conservation Program to MWD Board members (Attachment #1). The plan, to be presented and voted upon at an MWD public hearing on April 26, 2022, includes (i) a call to water suppliers for the implementation of actions to reduce water use by 20 to 30 percent (Level 3 conservation); (ii) a limit on landscape watering to one day per week in SWP-dependent areas; (iii) a requirement for adoption and implementation of effective enforcement mechanisms by suppliers to ensure compliance; and (iv) significant volumetric penalties of up to $2,000 per acre-foot for non-compliance.

It is anticipated that Calleguas will follow the action of the MWD Board by similar action at their April 27, 2022, Board of Directors meeting. In that event, staff will prepare for local agency restrictions, aligned with those of Calleguas, and bring a resolution to City Council next month for review and action.

Item No.10B
Water Supply Update
April 26, 2022

Page 3 ends

2 1
7 The following orders are currently in place:
On July 8, 2021, Governor Newsom issued Executive Order N-10-2 calling on all Californians to voluntarily reduce water use by 15 percent from 2020 levels.
On August 18, 2021, the City’s water supplier, Calleguas, declared a Level 2 Water Shortage (10 – 20 percent use reduction) and requested the implementation of measures across its service area sufficient to conserve 15 percent of water as compared to 2020. On November 16, 2021, City Council adopted a Water Shortage Contingency Plan (WSCP) that defines water conserving measures to be enacted by the City’s water agency at each of six progressive conservation levels as mandated by the State (Attachment #2). City Council also passed a resolution declaring a water supply shortage and authorizing conservation measures commensurate with the City’s Water Shortage Contingency Plan Level 2 (10 – 20 percent water savings).
On March 28, 2022, Governor Newsom issued Executive Order N-7- 22 (Attachment #3) requiring each urban water supplier to undertake Level 2 measures to reduce water usage by 20 to 30 percent. The order also directed DWR to develop emergency regulations defining and banning the irrigation of non-functional turf (ornamental turf) in commercial, institutional, and industrial sectors.
On April 6, 2022, following MWD’s water supply warning, Calleguas declared a Level 3 water shortage for their entire service area (Attachment #4), which includes all water purveyors in the City, and directed all water agencies to immediately reduce their water usage by 30 percent to extend water supplies.

DISCUSSION/ANALYSIS:

Anticipated action by MWD on April 26, 2022, will lead to a need for regional and local action by SWP-dependent service areas including the City. Within Ventura County, the cities of Thousand Oaks and Simi Valley are wholly dependent on SWP water; Moorpark, Camarillo, Oxnard, and Port Hueneme receive SWP water but also have local supplies; and Santa Paula, Fillmore, Ventura, and Ojai rely exclusively on local supplies. It is anticipated that any mandates imposed by MWD would apply to all areas receiving SWP water regardless of whether the area is Item No.10B
Water Supply Update
April 26, 2022

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2 1
7 wholly or only partially dependent on SWP water.

Thousand Oaks itself is served by three water purveyors: California American Water Company (CalAm), with approximately 48 percent of accounts; the City of Thousand Oaks water agency, 36 percent; and California Water Service (CalWater), 16 percent. These agencies work closely together to minimize differences between required conservation measures in the three service areas, and there are frequent and regular meetings between the agencies and Calleguas to facilitate coordination, outreach, and alignment of measures and strategies. It is anticipated that any action taken by MWD and Calleguas would be closely followed by similar actions by our sister agencies, CalAm and CalWater. Because these agencies are under the authority of the California Public Utilities Commission (CPUC), they require CPUC authorization to adopt their water restrictions.

City Manager’s Office, Sustainability Division, Public Works’ Water Operations, and Finance Department’s customer service staff are working together to develop a coordinated response to current and anticipated water conservation mandates.

In addition, a support, outreach, and education plan for residents and businesses in the City is under development.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goal:

PREPARED BY: Helen Cox, Sustainability Division Manager John Brooks, Sr. Analyst
Attachments:

Attachment #1 – Water Shortage Emergency, Metropolitan Water District Attachment #2 – Water Shortage Contingency Plan Conservation Stages Attachment #3 – Executive Order N-7-22
Attachment #4 – Level 3 Water Shortage Declaration by Calleguas Municipal Water District
DPW:1000-90\etm\Council\2022\042622\Water Supply Update staff report.docx Item No.10B
 Board of Directors
Water Planning and Stewardship
4/12/2022 Board Meeting
9-2
Subject
Information on a proposed Water Shortage Emergency Condition and Emergency Water Conservation Program to Preserve Metropolitan’s Supplies in the State Water Project-Dependent Areas Executive Summary
As a result of record drought in California and extremely limited State Water Project (SWP) allocations, staff projects there will be insufficient supplies this year to meet the anticipated demands in areas staff has identified as the current SWP-dependent portions of Metropolitan’s service area (“SWP Dependent Area”). Therefore, staff is proposing that the Board take the following actions to reduce demands and preserve supplies in this area:

1. Express support for the Governor’s Executive Order N-7-22 on March 28, 2022, calling for all urban water suppliers to implement actions to reduce water use by 20-30 percent, depending on local conditions.

2. Declare that a Water Shortage Emergency Condition exists in the SWP Dependent Area.

3. Adopt the framework for a two-phase Emergency Water Conservation Program to reduce non-essential uses of water and preserve available water supplies for the greatest public benefit in the SWP Dependent Area. The first phase of this program would:
a. Limit landscape watering to one day per week in the SWP Dependent Area; b. Require those member agencies whose service areas encompass all or a portion of the SWP Dependent Area to adopt and implement effective enforcement mechanisms to ensure compliance with this limit; and
c. Impose volumetric penalties of up to $2,000 per acre-foot for non-compliance.

The one-day-per-week watering limitation would be effective immediately; any penalties for non- compliance would be assessed beginning June 1, 2022. If needed, the second phase of this program would involve a complete ban on landscape watering to further preserve available supplies in the SWP Dependent Area, with similar penalties for non-compliance.

4. Authorize the General Manager to finalize the terms for the Emergency Water Conservation Program consistent with the Board’s authorization and in conformance with the California Department of Water Resources’ (DWR) requirements to access SWP water for human health and safety purposes.

5. Require the General Manager to regularly report to the Board on the effectiveness of the first phase of the Emergency Water Conservation Program and authorize the General Manager to implement the second phase of the program if deemed necessary.

6. Require the General Manager to return to the Board with proposed modifications to the Emergency Water Conservation Program should he determine that implementation of the first and second phases of the program are not adequately preserving available supplies in the SWP Dependent Area. These modifications may include using a population-based approach to set limits or targets on per capita water use.

ATTACHMENT #1
Item No.10B
4/12/2022 Board Meeting 9-2 Page 2
Staff projects that water savings attained from these actions, if implemented by member agencies and other retail agencies, would preserve supply for essential human health and safety needs through the fall. However, if drought conditions persist or the water savings from these actions fall short, staff is prepared to recommend a complete ban on outdoor watering in the SWP Dependent Area.

A public hearing and Special Board Meeting is scheduled for April 26, 2022, for the Board to consider these actions, which would be taken pursuant to Water Code section 350 et seq., Water Code section 375 et seq., and other applicable authorities, and in accordance with Metropolitan’s Urban Water Management Plan and Water Shortage Contingency Plan, the Governor’s Executive Orders related to the drought, and recent directives from DWR concerning the use of SWP supplies.

Details
The Need to Access Human Health and Safety Supplies from the SWP For decades, Metropolitan has worked to improve its conveyance and distribution system to ensure flexibility in delivering SWP and Colorado River water throughout much of its service area. However, due to the depth and duration of the current drought, staff projects that Metropolitan will not be able to meet normal demands in the SWP Dependent Area utilizing existing resources. Despite best efforts to maximize available resources and operational flexibility this year, Metropolitan must seek additional human health and safety water allocated from DWR.

Beginning in water year 2020 (October 1, 2019, to September 30, 2020), watersheds supplying the SWP received well below-average precipitation. DWR classified water years 2020 and 2021 as dry and critically dry, respectively. Despite substantial precipitation in October and December 2021, precipitation in Northern California from January through March 2022 fell to the driest levels on record. In addition to reduced precipitation, California’s climate is warming, and the historical relationships between temperature, precipitation, and runoff are changing. In 2021, the DWR’s snowmelt runoff forecast over-estimated actual runoff by 68 percent. In 2022, despite DWR estimating runoff to a highly conservative 99th percentile, runoff forecasts for the Sacramento River dropped by 27 percent, further exacerbating supply planning.

The deteriorating hydrologic conditions led DWR to reduce the SWP Table A Allocation for 2022 from 15 to five percent of contract amounts on March 18, 2022. This follows a five percent SWP Table A Allocation in 2021. Coming in the third year of drought, this extremely low Table A allocation is insufficient to meet minimum human health and safety needs in the SWP Dependent Area. Accordingly, DWR will exercise a never-before- invoked provision of the water supply contract (Article 18a) that allows SWP water to be allocated on some other basis than Table A to meet minimum demands for domestic supply, fire protection, or sanitation. To that end, in October 2021 Metropolitan submitted a letter to DWR requesting delivery of certain human health and safety supplies to the SWP Dependent Area.

It should be noted that the boundaries of the SWP Dependent Area are not fixed and other Metropolitan supplies (such as previously stored SWP supplies from groundwater banking, carryover, flexible storage in Castaic Lake or Perris Lake, or north-of-Delta transfers) are also delivered through those service connections. The boundaries of the SWP Dependent Area have been reduced in recent years with the new ability to supply the Mills Water Treatment Plant from Diamond Valley Lake (May 2021) and through new water management programs such as the Operational Shift Cost Offset Program (May 2021) and the Reverse Cyclic Storage Program (February 2022).

Although the exact conditions to access human health and safety supplies are not finalized, DWR expects contractors receiving such supplies to mandate substantial reductions in water use consistent with these emergency drought circumstances. Further, DWR will require any water taken in 2022 for human health and safety purposes to be returned within five years, thus creating a water supply debt that effectively trims future Table A allocations and slows any storage recovery once the drought eases. Guidelines established by DWR are based on prior curtailment regulations adopted by the California State Water Resources Control Board (SWRCB) and could be further modified.

The Need for Demand Management in the SWP Dependent Area Of most importance, the normal water demands of Member Agencies currently lying within the SWP Dependent Area cannot be met in 2022 without a real risk of depleting supplies needed for human health Item No.10B
4/12/2022 Board Meeting 9-2 Page 3

and safety. Metropolitan must seek the water offered by DWR for human health and safety purposes and must conform to conditions that DWR places on its use.

In November 2021, the Board declared that specified emergency conditions exist within portions of the service area rather than across the entire regional system. The Board’s action on that date also stated that, “should drought conditions persist or worsen in the coming months, Metropolitan’s Board of Directors will consider declaring a water shortage emergency condition and imposing appropriate regulations, restrictions and penalties pursuant to California Water section 350 et seq., so as to conserve Metropolitan’s water supplies for the greatest public benefit with particular regard to domestic use, sanitation, and fire protection.” Unfortunately, current hydrologic conditions require this type of action.

In 2014, the Board adopted a revised Water Supply Allocation Plan (WSAP) to be used when a regional shortage exists. The WSAP establishes baseline usage, regional shortage levels, and a surcharge for a member agency’s aggregate water use above a predetermined allotment. The WSAP was designed and intended only for use during region-wide water shortages. The WSAP included provisions, based on Senate Bill X7-7 in 2009, to set a floor of minimum per capita usage of 100 gallons per person per day (gpcd) for total water use and 55 gpcd for indoor residential water use. Staff determined that the WSAP, with its regional focus, could not effectively or efficiently alleviate the circumstances of this current emergency.

Rather than modifying or reconstructing the WSAP for this rapidly developing emergency condition, a more expedient manner to preserve existing water supplies in the SWP Dependent Area is to reduce or eliminate non- essential uses in the directly affected areas. These non-essential uses (e.g., water for outdoor landscapes, filling swimming pools or fountains, or washing cars) could be curtailed through either price or non-price mechanisms.

A Framework for the Emergency Water Conservation Program Based on these principles, and through collaboration with the affected member agencies, staff recommends the Board authorize an Emergency Water Conservation Program that initially focuses on non-price mechanisms to reduce outdoor watering. The proposed Emergency Water Conservation Program includes three main elements to achieve the goal of lowering normal demand and preserving water for human health and safety purposes:
(1) Each member agency that currently receives SWP supplies 1 at the connections within the SWP Dependent
Area must implement and enforce a restriction on outdoor watering of no more than one day per week (and outdoor watering may later be completely banned).
(2) If a member agency either does not submit an acceptable plan to limit outdoor watering or if it inadequately enforces the plan, a penalty of up to $2,000 per acre-foot shall be assessed on all supplies delivered to that non-compliant agency at the designated connections. Importantly, for wholesale member agencies, the penalty would apply only to that portion of water delivered to one or more of their non-compliant retail agencies. The penalty would not be applied to the full delivery to the wholesale member agency if only a portion of its retailers were non-compliant. (3) An agency can entirely avoid these outdoor watering restrictions and penalties if it takes sufficient action to entirely eliminate its use of SWP supplies at the designated connections.

Outdoor watering ordinances. Staff is coordinating with the affected member agencies to define elements of one-day-per-week watering. Metropolitan would not specify, for example, either the day of the week or any even/odd house numbering rotation. Metropolitan will, however, require that member agencies limit watering times to 8 minutes per station (for most irrigation systems) to prevent substitution of water use from newly banned days to permitted days. Hand watering of trees would be exempt from the one-day-per-week restriction.

Each retail water provider receiving supply at the designated connections must submit municipal codes or ordinances adopted by their respective governing bodies which clearly restrict outdoor watering to no more than one day per week. Staff will report progress and performance with these restrictions monthly to the Board. The

1 SWP supplies are Metropolitan’s supply inclusive of SWP Table A, carryover storage, flexible storage, north-of-Delta transfers, and previously stored Table A supplies pumped or exchanged through water management programs along the California Aqueduct.

Item No.10B
4/12/2022 Board Meeting 9-2 Page 4

call for one-day-per week watering would take place immediately upon the Board’s authorization of the Emergency Water Conservation Plan (planned for April 26, 2022). In order to avoid a volumetric penalty for water used beginning in June 2022, the retailer must adopt and begin enforcement of the restrictions by May 31, 2022.

Enforcement plans. Equally important to the outdoor watering restrictions on paper is the agency’s willingness and ability to enforce meaningful penalties for non-compliance. Staff is also coordinating with the member agencies in this area to develop a list of acceptable enforcement provisions, because enforcement mechanisms may vary widely. For example, one agency might use code enforcement officers to cite and educate customers.

Another agency might use advanced metering infrastructure to flag suspected outdoor water use on banned days electronically. Yet another agency might use tiered pricing penalties to assure compliance. The relevant enforcement principle is that the agency establishes a plan with real consequences to the consumer for inaction with either a one-day-per-week restriction or a ban on all outdoor water use. Further, an enforcement plan must be auditable with a clear and transparent way to verify enforcement. Similar to the outdoor watering ordinances, enforcement plans must be adopted by the retail agency’s governing body by May 31, 2022, to avoid the volumetric penalty beginning Jun. 1, 2022. If the retail agency is not the Metropolitan member agency, then the Metropolitan member agency must coordinate regulations to be enacted by the retail agency in the affected area.

Volumetric penalties. If a retail agency takes supply at the designated connection but does not adopt either an acceptable outdoor watering ordinance or enforcement plan, the volume of water purchased by the member agency at that connection for itself, or on behalf of the retail agency, shall be assessed a $2,000 per acre-foot penalty. This penalty will be charged to the member agency separate from all other applicable rates and charges for water service, as it is not a charge for service. For wholesale member agencies, the penalty would apply only to that portion of water delivered to one or more of their non-compliant retail agencies. The penalty would not be applied to the full delivery to the wholesale Member Agency if only a portion of its retailers were non-compliant.

The fine of $2,000 per acre-foot was selected to send a strong economic signal to reduce water use by complying with an outdoor watering ordinance and enforcement plan. Any penalties collected would be proportionately returned to member agencies (once compliant) to help defray enforcement or other costs incurred in conjunction with the proposed Emergency Water Conservation Program.

The outdoor watering ordinances, enforcement plans, and volumetric penalties listed above comprise the framework of the Emergency Water Conservation Plan. At the Special Board Meeting planned for April 26, 2022, the Board will consider whether to authorize the General Manager to finalize the plan’s terms.

Once final, the member agencies and retail agencies that are not member agencies would adopt ordinances and enforcement plans to avoid penalties to the Member agencies.

Assistance Provided to Member Agencies
Metropolitan will assist the member agencies in improving compliance with the watering restrictions and amplifying the serious message to consumers within the SWP dependent areas. Assistance will take these forms:
(1) Member Agency Administered Program (MAAP). Metropolitan will make available the full allotment of the MAAP funds to the affected Member agencies. Metropolitan will allow affected member agencies to access remain
ing funds in the MAAP for enforcement activities for the current biennium. For the upcoming biennium, approximately $4.2 million is proposed in the budget for the affected agencies.

These funds would be made immediately available beginning July 1, 2021. In addition, any penalties paid for non-compliance with the Emergency Water Conservation Plan would likewise be made available to agencies for enforcement. A member agency wishing to access these funds must still submit a proposal for approval by Metropolitan.
(2) Assistance with public messaging for drought awareness and water conservation. In Mar. 2022, the Board authorized staff to enter into a three-year contract with a media placement firm. From March – June 2022, up to $3.5 million is available to develop and purchase advertising. Likewise, up to $7.4 million is available in the proposed FY 2022-24 biennium budget. Metropolitan staff will coordinate closely with the public affairs staff of the affected member agencies to send an amplified and unified message to consumers about the one-day-per-week watering restrictions. Metropolitan will stand with the Item No.10B
4/12/2022 Board Meeting 9-2 Page 5

member agencies in communicating these emergency conditions. Staff expects many opportunities to amplify the message also through the earned media of press conferences and news media stories.

Planned Monitoring and Reporting
Staff will report to the Water Planning and Stewardship Committee each month on progress achieved by the Emergency Water Conservation Program. Further, staff will partner with the member agencies to collect and report changes in per-capita water use. Staff will monitor progress and report back to the Board using these types of tools:
 Lists of agencies with compliant outdoor watering restrictions and enforcement plans.  Change in Metropolitan water deliveries to the SWP Dependent Area.  Total local supply production within the SWP Dependent Area.  Water conservation and productions reports based on monthly data submitted to the SWRCB on residential per capita water use.
 Disaggregated data from more than 5,000 flow-monitoring devices installed on single-family homes in Metropolitan’s service area (including approximately 1,500 within the SWP Dependent Area) showing changes in outdoor water use behavior.
 Remote-sensing imagery showing change in “greenness” of outdoor landscapes (this is a developing research method).

Through this monthly monitoring and through regular communications with the member agencies, the General Manager would inform the member agencies and the Board in advance of the intent to implement the second phase of the Emergency Water Conservation Plan and ban all outdoor watering.

Continuing Actions to Improve the Plan if the Drought Persists or Compliance Falters The primary goals of the two-phase Emergency Water Conservation Plan are to (1) preserve Metropolitan’s scarce supplies in 2022; (2) minimize the amount of SWP human health and safety water that Metropolitan must access (and pay back); and (3) prepare for a potentially dry 2023. Preserving water supply now allows the potential for a new water year to develop, and the plan could be modified as conditions improve. Alternatively, despite the best efforts of agencies in the SWP Dependent Area to reduce or eliminate non-essential water use, continuing drought conditions may force further action.

Staff is actively exploring with the member agencies alternative approaches to reduce demands if the outdoor watering restrictions within the proposed Emergency Water Conservation Plan prove ineffective, disproportionate, or unworkable. Staff will develop a population-based method designed to share the remaining supply across the agencies using limits on per-capita water use rather than solely on outdoor watering restrictions.

The population-based method, or a hybrid approach combining outdoor watering restrictions with a backstop of a population-based limit, may prove to be a more viable tool to reduce water use. If an alternative approach is needed, the General Manager would seek Board approval before implementation.

Other Activities Supporting the SWP Dependent Area
Staff regularly reported to the Board and sought authority and funding to address system and supply shortages affecting the SWP Dependent Area. The Emergency Water Conservation Program is intended only as a short- term, stop-gap policy until lasting relief can be provided. Sample operational, physical, and supply actions to improve the supply
constraints include:
 Adjusted distribution system operations to minimize SWP use and draw heavily on the Colorado River and stored supplies (January 2021).
 Increased pumping on the Colorado River Aqueduct to the total capacity of eight pumps (intermittent operation since April 2021).
 Initiated the Operational Shift Cost Offset Program (May 2021) and Reverse Cyclic Program (February 2022), which removed financial barriers to switching from or deferring SWP deliveries.  Switched the source water feed to the Mills Water Treatment Plant from SWP to Diamond Valley Lake storage (May 2021).
 Rebuilt and started up the Greg Avenue facility to pump ~100 acre-feet per day of Colorado River and stored supplies into the western portion of the distribution system (June 2021).

Item No.10B
4/12/2022 Board Meeting 9-2 Page 6
 Expanded conservation programs (December 2021).
 Authorized agreements with other water agencies to improve management of SWP supplies (San Bernardino Valley MWD, San Diego County Water Authority, December 2021).  Amended the capital investment plan to start planning and implementing infrastructure projects for the western portion of the distribution system (February 2022).

These actions are accelerating with the development of infrastructure and water supply portfolios through the Extreme Drought Assessment, which includes as its design condition three SWP allocations of five percent.

Policy
Metropolitan Water District Administrative Code Section 6410. Powers and Duties Metropolitan Water District Administrative Code Section 6412. Delegation of Executive and Administrative Powers
Metropolitan Water District Administrative Code Section 11104: Delegation of Responsibilities By Minute Item 20984, dated Nov. 1, 1960, the Board adopted Resolution 5838 and approved the execution of the SWP contract with DWR.

By Minute Item 49979, dated Dec. 9, 2014, the Board approved adjustments to the Water Supply Allocation Plan By Minute Item 50824, dated May 9, 2017, the Board adopted a resolution that declared a “Condition 1 –Water Supply Watch.”
By Minute Item 52378, dated May 10, 2021, the Board adopted the 2020 Urban Water Management Plan and the Water Shortage Contingency Plan
By Minute Item 52481, dated Aug. 17, 2021, the Board adopted a resolution that declared a “Condition 2 –Water Supply Alert.”
By Minute Item 52581, dated Nov. 9, 2021, the Board adopted a resolution which declared specified emergency conditions within the Metropolitan service area.

Fiscal Impact
Upon adopting the Emergency Water Conservation Plan, revenues from water transactions will likely decrease as member agencies reduce water demands. At the Mar. 22, 2022, budget workshop, staff presented a scenario with 100 thousand acre-feet fewer transactions for two years. This scenario—realistic in the magnitude of the needed demand management activity—would reduce revenues by approximately $100 million each year.

Ref# wrm12684345
4/7/2022
Brad Coffey
Manager, Water Resource Management
Date
4/8/2022
Adel Hagekhalil
General Manager
Date
Item No.10B
ATTACHMENT #2

Water Shortage Contingency Plan

Table of
Demand Reduction Actions by Water Shortage Level
Conservation Measure
Agency (A) or
Customer (C)
Action Details
STAGE 1 (Permanent) (0 - 10%)
No watering within 48 hours of rain event C
Restrict outdoor watering days (# days in summer/# days in winter) C 4 days/3 days Fix leaks (within timeframe) C 7 days
Restrict outdoor watering hours (Between these hours only) C 6 pm – 9 am No excessive water flow or runoff C
No washing down hard or paved surfaces C
Recirculating water required in water fountains/features C Vehicle washing requires auto shut-off nozzle C
Drinking water served upon request only in eating or drinking establishments C
Commercial lodgings to provide option to decline daily linen service C No installation of single pass cooling systems in buildings requesting new water service C
No installation of non-recirculating water systems in new industrial laundry systems C
Commercial car washers must incorporate re-circulating water systems C
Restaurants required to use water conserving dish wash spray valves C
Surveys/water audits – in-home A
Public Information Campaign - low information and enforcement A STAGE 2 (11 - 20%)
Restrict outdoor watering days (# days in summer/# days in winter) C 3 days/2 days Fix leaks (within timeframe) C 72 hours
Survey/water audits – commercial A
Expand Public Information Campaign - low information and enforcement A
STAGE 3 (21 - 30%)
Restrict outdoor watering days (# days in summer/# days in winter) C 2 days/1 day Fix leaks (within timeframe) C 48 hours
Require pools to be covered when not in use and outdoor temperature is above threshold C
No filling of ornamental water features such as ponds, stream features, fountains C
Emptying and refilling existing pool and water feature prohibited. C Item No.10B
Conservation Measure
Agency (A) or
Customer (C)
Action Details
No home, mobile or fundraising car wash C
Prohibit the use of water misters C
Implement drought surcharge to cover additional costs (as permitted through rate study/Prop 218) A
Decrease frequency and length of line flushing A
Expand public info campaign - moderate information and moderate enforcement A
Water waste patrols A
Rebates/giveaways (funded by local agency) A
STAGE 4 (31 - 40%)
Restrict outdoor watering days (# days in summer/# days in winter) C Hand water/ drip only
Fix leaks (within timeframe) C 48 hours
Reduce street sweeping potable water use A
Expand Public Information Campaign - Aggressive information and Aggressive enforcement A
STAGE 5 (41 - 50%)
Restrict outdoor watering days (# days in summer/# days in winter) C Hand water
only
Trees and
shrubs
Fix leaks (within timeframe) C 24 hours
Limit potable water use by commercial car washes C
Prohibit showers at gyms C
No pool permits to be issued or new water features to be constructed/filled A
Discontinue service to willful violators A
Require net zero demand on new water service A
Expand Public Education Campaign - Aggressive information and Aggressive Enforcement A
STAGE 6 (> 50%)
Restrict outdoor watering days (# days in summer/# days in winter) C No outdoor watering
Fix leaks (within timeframe) C 24 hours
No new potable water service A
No temporary meters for building permits A
Expand Public Education Campaign - Aggressive information and Aggressive Enforcement A

Item No.10B

EXECUTIVE DEPARTMENT

STATE OF CALIFORNIA
EXECUTIVE ORDER N-7-22
WHEREAS on April 12, 202l, May l 0, 2021, July 8, 202l, and October 19, 2021, I proclaimed states of emergency that continue today and exist across a ll the counties of California, due to extreme and expanding drought conditions; and
WHEREAS climate change continues to intensify the impacts of droughts on our communities, environment, and economy, and California is in a third consecutive year of dry conditions, resulting in continuing drought in all parts of the State; and
WHEREAS the 21st century to date has been characterized by record warmth and predominantly dry conditions, and the 2021 meteorological summer in California and the rest of the western United States was the hottest on record; and
WHEREAS since my October 19, 2021 Proclamation, early rains in October and December 2021 gave way to the driest January and February in recorded history for the watersheds that provide much of California's water supply; and WHEREAS the ongoing drought will have significant, immediate impacts on communities with vulnerable water supplies, farms that rely on irrigation to grow food and fiber, and fish and wildlife that rely on stream flows and cool water; and
WHEREAS the two largest reservoirs of the Central Valley Project, which supplies water to farms and communities in the Central Valley and the Santa Clara Valley and provides critical cold-water habitat for salmon and other anadromous fish, have water storage levels that are approximately l .1 million acre-feet below last year's low levels on this date; and WHEREAS the record-breaking dry period in January and February and the absence of significant rains in March have required the Department of Water Resources to reduce anticipated deliveries from the State Water Project to 5 percent of requested supplies; and
WHEREAS delivery of water by bottle or truck is necessary to protect human safety and public health in those places where water supplies are disrupted; and
WHEREAS groundwater use accounts for 41 percent of the State's total water supply on an average annual basis but as much as 58 percent in a critically dry year, and approximately 85 percent of public water systems rely on groundwater as their primary supply; and
WHEREAS coordination between loca l entities that approve permits for new groundwater wells and local groundwater sustainability agencies is important to achieving sustainable levels of groundwater in critically overdrafted basins; and
ATTACHMENT #3
Item No.10B
WHEREAS the duration of the drought, especially following a multiyear drought that abated only five years ago, underscores the need for California to redouble near-, medium-, and long-term efforts to adapt its water management and delivery systems to a chang ing climate, shifting precipitation patterns, and water scarcity; and
WHEREAS the most consequential, immediate action Californians can take to extend available supplies is to voluntarily reduce their water use by 15 percent from their 2020 levels by implementing the commonsense measures identified in operative paragraph 1 of Executive Order N-10-21 (July 8, 2021 ); and
WHEREAS to protect public health and safety, it is critica l the State take certain immediate actions without undue delay to prepare for and mitigate the effects of the drought conditions, and under Government Code section 8571, I find that strict compliance with various statutes and regulations specified in this Proclamation would prevent, hinder, or delay the mitigation of the effects of the drought conditions.

NOW, THEREFORE, I, GAVIN NEWSOM, Governor of the State of California, in accordance with the authority vested in me by the State Constitution and statutes, including the California Emergency Services Act, and in particular, Government Code sections 8567, 8571, and 8627, do hereby issue the following Order to become effective immediately:

IT IS HEREBY ORDERED THAT:

1. The orders and provisions contained in my April 21, 2021, May 10, 2021, July 8, 2021, and October 19, 2021 Proclamations remain in full force and effect, except as modified by those Proclamations and herein.

State agencies shall continue to implement all directions from those Proclamations and accelerate implementation where feasible.

2. To help the State achieve its conservation goals and ensure sufficient water for essential indoor and outdoor use, I call on all Californians to strive to limit summertime water use and to use water more efficiently indoors and out. The statewide Save Our Water conservation campaign at SaveOurWater.com provides simple ways for Californians to reduce water use in their everyday lives. Furthermore, I encourage Californians to understand and track the amount of water they use and measure their progress toward their conservation goals.

3. By May 25, .2022, the State Water Resources Control Board (Water Board) shall consider adopting emergency regulations that include all of the following:
a. A requirement that each urban water supplier, as defined in section 10617 of the Water Code, shall submit to the Department of Water Resources a preliminary annual water supply and demand assessment consistent with section 10632.1 of the Water Code no later than June 1, 2022, and submit a fina l annual water Item No.10B
supply and demand assessment to the Department of Water Resources no later than the deadline set by section 10632.1 of the Water Code;
b. A requirement that each urban water supplier that has submitted a water shortage contingency plan to the
Department of Water Resources implement, at a minimum, the shortage response actions adopted under section 10632 of the Water Code for a shortage level of up to twenty percent (Level 2), by a date to be set by the Water Board; and
c. A requirement that each urban water supplier that has not submitted a water shortage contingency plan to the
Department of Water Resources implement, at a minimum,
shortage response actions established by the Water Board, which shall take into consideration model actions that the Department of Water Resources shall develop for urban water supplier water shortage contingency planning for Level 2, by a date to be set by the Water Board.

To further conserve water and improve drought resiliency if the drought lasts beyond this year, I encourage urban water suppliers to conserve more than required by the emergency regulations described in this paragraph and to voluntarily activate more stringent local requirements based on a shortage level of up to thirty percent (Level 3).

4. To promote water conservation, the Department of Water Resources shall consult with leaders in the commercial, industrial, and institutional sectors to develop strategies for improving water conservation, including direct technical assistance, financial assistance, and other approaches. By May 25, 2022, the Water Board shall consider adopting emergency regulations defining "non-functional turf" (that is, a definition of turf that is ornamental and not otherwise used for human recreation purposes such as school fields, sports fields, and parks) and banning irrigation of non-functional turf in the commercial, industrial, and institutional sectors except as it may be required to ensure the health of trees and other perennial non-turf plantings.

5. In order to maximize the efficient use of water and to preserve water supplies critical to human health and safety and the environment, Public Resources Code, Division 13 (commencing with section 21000) and regulations adopted pursuant to that Division are hereby suspended, with respect to the directives in paragraphs 3 and 4 of this Order and any other projects and activities for the purpose of water conservation to the extent necessary to address the impacts of the drought, and any permits necessary to carry out such projects or activities. Entities that desire to conduct activities under this suspension, other than the directives in paragraphs 3 and 4 of this Order, shall first request that the Secretary of the Natural Resources Agency make a determination that the proposed activities are eligible to be conducted under this suspension. The Secretary shall use sound discretion in applying this Executive Order to ensure that the suspension serves the purpose of accelerating conservation projects that are necessary to address impacts of the drought, while at the same time Item No.10B
protecting public health and the environment. The entities implementing these directives or conducting activities under this suspension shall maintain on their websites a list of all activities or approvals for which these provisions are suspended.

6. To support voluntary approaches to improve fish habitat that would require change petitions under Water Code section 1707 and either Water Code sections 1425 through 1432 or Water Code sections 1725 through 1732, and where the primary purpose is to improve conditions for fish, the Water Board shall expeditiously consider petitions that add a fish and wildlife beneficial use or point of diversion and place of storage to improve conditions for anadromous fish. California Code of Regulations, title 23, section 1064, subdivisions ( a) ( 1) (A) (i)-(ii) are suspended with respect to any petition that is subject to this paragraph.

7. To facilitate the hauling of water for domestic use by loca l communities and domestic water users threatened with the loss of water supply or degraded water quality resulting from drought, any ordinance, regulation, prohibition, policy, or requirement of any kind adopted by a public agency that prohibits the hauling of water out of the water's basin of origin or a public agency's jurisdiction is hereby suspended. The suspension authorized pursuant to this paragraph shall be limited to the hauling of water by truck or bottle to be used for human consumption, cooking, or sanitation in communities or residences threatened with the loss of affordable safe drinking water.

Nothing in this paragraph limits any public health or safety requirement to ensure the safety of hauled water.

8. The Water Board shall expand inspections to determine whether illegal diversions or wasteful or unreasonable use of water are occurring and bring enforcement actions against illegal diverters and those engaging in the wasteful and unreasonable use of water. When access is not granted by a property owner, the Water Board may obtain an inspection warrant pursuant to the procedures set forth in Title 13 (commencing with section 1822.50) of Part 3 of the Code of Civil Procedure for the purposes of conducting an inspection pursuant to this directive.

9. To protect health, safety, and the environment during this drought emergency, a county, city, or other public agency shall not:
a. Approve a permit for a new groundwater well or for alteration of an existing well in a basin subject to the Sustainable
Groundwater Management Act and classified as medium- or high-priority without first obtaining written verification from a Groundwater Sustainability Agency managing the basin or area of the basin where the well is proposed to be located that groundwater extraction by the proposed well would not be inconsistent with any sustainable groundwater management program established in any applicable Groundwater
Sustainability Plan adopted by that Groundwater Sustainability Item No.10B
Agency and would not decrease the likelihood of achieving a sustainability goal for the basin covered by such a plan; or b. Issue a permit for a new groundwater well or for alteration of an existing well without first determining that extraction of groundwater from the proposed well is (1) not likely to interfere with the production and functioning of existing nearby wells, and (2) not likely to cause subsidence that would adversely impact or damage nearby infrastructure.

This paragraph shall not apply to permits for wells that will provide less than two acre-feet per year of groundwater for individual domestic users, or that will exclusively provide groundwater to public water supply systems as defined in section 116275 of the Health and Safety Code.

10. To address household or small community drinking water shortages dependent upon groundwater wells that have failed due to drought conditions, the Department of Water Resources shall work with other state agencies to investigate expedited regulatory pathways to modify, repair, or reconstruct failed household or small community or public supply wells, while recognizing the need to ensure the sustainability of such wells as provided for in paragraph 9.

11. State agencies shall collaborate with tribes and federal, regiona l, and local agencies on actions related to promoting groundwater recharge and increasing storage.

12. To help advance groundwater recharge projects, and to demonstrate the feasibility of projects that can use available high water flows to recharge local groundwater while minimizing flood risks, the Water Board and Regional Water Quality Control Boards shall prioritize water right permits, water quality certifications, waste discharge requirements, and conditional waivers of waste discharge requirements to accelerate approvals for projects that enhance the ability of a local or state agency to capture high precipitation events for local storage or recharge, consistent with water right priorities and protections for fish and wildlife. For the purposes of carrying out this paragraph, Division 13 (commencing with section 21000) of the Public Resources Code and regulations adopted pursuant to that Division, and Chapter 3 ( commencing with section 85225) of Part 3 of Division 35 of the Water Code and regulations adopted pursuant thereto are hereby suspended to the extent necessary to address the impacts of the drought. This suspension applies to (a) any actions taken by state agencies, (b) any actions taken by local agencies where the state agency with primary responsibility for the implementation of the directives concurs that local action is required, and (c) permits necessary to carry out actions under (a) or (b). The entities implementing these directives shall maintain on their websites a list of all activities or approvals for which these provisions are suspended.

13. With respect to recharge projects under either Flood-Managed Aquifer Recharge or the Department of Water Resources Sustainable Item No.10B
Groundwater Management Grant Program occurring on open and working lands to replenish and store water in groundwater basins that will help mitigate groundwater conditions impacted by drought, for any (a) actions taken by state agencies, (b) actions taken by a loca l agency where the Department of Water Resources concurs that local action is required, and (c) permits necessary to carry out actions under (a) or (b), Public Resources Code, Division 13 (commencing with section 21000) and regulations adopted pursuant to that Division are hereby suspended to the extent necessary to address the impacts of the drought. The entities implementing these directives shall maintain on their websites a list of all activities or approvals for which these provisions are suspended.

14. To increase resilience of.state water supplies during prolonged drought conditions, the Department of Water Resources shall prepare for the potential creation and implementation of a multi-year transfer program pilot project for the purpose of acquiring water from willing partners and storing and conveying water to areas of need.

15. By April 15, 2022, state agencies shall submit to the Department of Finance for my consideration proposals to mitigate the worsening effects of severe drought, including emergency assistance to communities and households and others facing water shortages as a result of the drought, facilitation of groundwater recharge and wastewater recycling, improvements in water use efficiency, protection of fish and wildlife, mitigation of drought-related economic or water-supply disruption, and other potential investments to support short- and long-term drought response.

IT IS FURTHER ORDERED that as soon as hereafter possible, this Order be filed in the Office of the Secretary of State and that widespread publicity and notice be given of this Order.

This Order is not intended to, and does not, create any rights or benefits, substantive or procedural, enforceable at law or in equity, against the State of California, its agencies, departments, entities, officers, employees, or any other person.

IN WITNESS WHEREOF I have hereunto set
my hand and caused the Great Seal of the
State of California to be affixed this 28th
day of March 2022.

I I
,:, .l · I'
t (.1 I
l~~-~--

GAVIN NEWSOM
Governor of California
ATTEST:

SHIRLEY N. WEBER, PH.D.

Secretary of State
Item No.10B
ATTACHMENT #4
Item No.10B
Item No.10B
Item No.10B

Thousand Oaks City CouncilApril 26, 2022

Thousand Oaks City Council
April 26, 2022