Thousand Oaks City Council
June 14, 2022

City’s Rights of Enforcement
In the event any policy of insurance required under this Agreement does not comply with these specifications or is cancelled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor, or City will withhold amounts sufficient to pay premium from Contractor’s payments. In the alternative, City may cancel this Agreement.

City’s Right to Revise Specifications
City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, City and Contractor may renegotiate Contractor's compensation.

Primary and Non-Contributory Coverage
For any claims related to this Agreement, Contractor's insurance coverage shall be primary insurance as respects City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by City, its officers, officials, employees or volunteers shall be excess of Contractor's insurance and shall not contribute with it and be at least as broad as CG 20 01 04 13.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to City.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. City may require Contractor to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with a current A.M. Best’s rating of no less than A:VII, (unless otherwise acceptable to City).

Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its officers, officials, employees or volunteers or shall specifically allow Contractor, or others providing insurance evidence in Item No.7L
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compliance with these specifications, to waive their right of recovery prior to a loss.

Contractor hereby waives his own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors. Copies of these waivers shall be submitted to City prior to commencement of work.

Claims Made Policies
If any of the required policies provided coverage on a claims-made basis:
(a). The Retroactive Date must be shown and must be before the date of the Agreement or the beginning of contract work.
(b). Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work required under this Agreement.
(c). If coverage is canceled or non-renewed, and not replaced with another claimsmade policy form with a Retroactive Date prior to the Agreement effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

Verification of Coverage
Contractor shall provide City with copies of certificates (on City certificate form or an Accord form as modified per City direction) for all policies, with the appropriate named additional insured coverage and an endorsement that they are not subject to cancellation without 30 days prior written notice to City. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

10. RELATION OF THE PARTIES
(a) Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Item No.7L
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Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
(b) No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder.

11. TERMINATION BY CITY
City may terminate any portion or all of the services agreed to be performed under this Agreement by notifying Contractor in writing thirty (30) calendar days prior to any termination. In the event of such termination, Contractor shall have the right and obligation to immediately assemble work in progress for the purpose of closing out the job. All compensation for actual work performed and charges outstanding at the time of termination shall be payable by City to Contractor within 30 days following submission of a final statement by Contractor.

12. CORRECTIONS
Contractor shall correct, at its expense, all errors in the work which may be disclosed during City's review of Contractor's work. Should Contractor fail to make such correction in a reasonably timely manner, such correction shall be made by City, and the cost thereof shall be charged to Contractor.

13. ACCEPTANCE OF FINAL PAYMENT CONSTITUTES RELEASE
The acceptance by Contractor of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Contractor for anything done, furnished or relating to Contractor's work or services.

Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within five (5) calendar days of the receipt of that check, whichever occurs first. However, any approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Contractor, its employees, subcontractors, agents and consultants for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Contractor, its employees, subcontractors, agents and consultants.

Item No.7L
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14. WAIVER; REMEDIES CUMULATIVE
Failure by a party to insist upon the strict performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand strict compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified.

15. CONFLICT OF INTEREST
Contractor is unaware of any City employee or official that has a financial interest in Contractor's business. During the term of this Agreement and/or as a result of being awarded this Agreement, Contractor shall not offer, encourage or accept any financial interest in Contractor's business by any City employee or official. If a portion of Contractor's services called for under this Agreement shall ultimately be paid for by reimbursement from and through an agreement with a developer of any land within City or with a City franchisee, Contractor warrants that it has not performed any work for such developer/franchisee within the last 12 months, and shall not negotiate, offer or accept any contract or request to perform services for that identified developer/franchisee during the term of this Agreement.

16. NON-APPROPRIATION OF FUNDS
Payments due and payable to Contractor for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of City funds. In the event City has not appropriated sufficient funds for payment of Contractor services beyond the current fiscal year, this Agreement shall cover only those costs incurred up to the conclusion of the current fiscal year.

17. GOVERNING LAW; CAPTIONS; ENTIRE AGREEMENT BETWEEN PARTIES This Agreement, and the rights and obligations of the parties, shall be governed and interpreted in accordance with the laws of the State of California. The provisions of this Agreement shall be construed as a whole according to its common meaning of purpose of providing a public benefit and not strictly for or against any party. Wherever required by the context, the singular shall include the plural and vice versa, and the masculine gender shall include the feminine or neutral genders or vice versa. The captions or headings in this Agreement are for convenience only and in no other way define, limit or describe the scope or intent of any provision or section of the Agreement.

This Agreement supersedes any other agreements, either oral or in writing, between the Item No.7L
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parties hereto with respect to the rendering or services, and contains all of the covenants and agreements between the parties with respect to said services. Any modifications of this Agreement will be effective only if it is in writing and signed by the party to be charged.

18. MITIGATION OF DAMAGES
In all situations arising out of this Agreement, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.

19. TAXPAYER IDENTIFICATION NUMBER
Contractor shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9 as most recently issued by the Internal Revenue Service.

20. MODIFICATION/AMENDMENT OF AGREEMENT
Any amendment, modification, or variation of the terms or tasks of this Agreement shall be in writing and shall be effective only upon the mutual written approval by the City , and Contractor.

21. AUTHORIZATION
Each party has expressly authorized the execution of this Agreement on its behalf and bind said party and its respective administrators, officers, directors, shareholders, divisions, subsidiaries, agents, employees, successors, assigns, principals, partners, joint venturers, insurance carriers and any others who may claim through it to this Agreement.

22. PARTIAL INVALIDITY
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

23. NOTICES
Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO CITY: City of Thousand Oaks
Attn: David Chavez
1993 Rancho Conejo Blvd.

Thousand Oaks, CA 91320
Item No.7L
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TO CONTRACTOR: Venco Western, Inc.

Attn: Mario Del Nagro
2400 Eastman Ave.

Oxnard, CA 93030

24. SIGNATURES
(a) Counterparts. This Agreement may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which together shall constitute one and the same instrument.
(b) Scanned Signatures. In the event that any signature is delivered by facsimile transmission or submitted electronically as a scanned image (i.e. files with .pdf, .tiff or .jpeg extensions), such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or scanned signature page were an original thereof. (c) Digital/Electronic Signatures. This Agreement may be executed through the use of digital or electronic signatures provided they meet the requirements of the Electronic Signatures in Global and National Commerce (ESIGN) Act and the California Uniform Electronic Transactions Act (UETA) and are produced using a City-approved method. The presence of an electronic signature on this document shall be construed as the parties’ consent to do business electronically.

In concurrence and witness whereof, this Agreement has been executed by the parties effective on the date and year first written above.

VENCO WESTERN, INC.

Mario Del Nagro, President

Peter R. Christl, Trustee

CITY OF THOUSAND OAKS
Bob Engler, Mayor
ATTEST:

Cynthia M. Rodriguez, City Clerk
Item No.7L
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APPROVED AS TO ADMINISTRATION:

Andrew P. Powers, City Manager
APPROVED BY DEPARTMENT HEAD:

Clifford G. Finley, Public Works Director
APPROVED AS TO FORM:

Office of the City Attorney
Tracy Friedl, Assistant City Attorney
Item No.7L

EXHIBIT A

SCOPE OF WORK
CONTRACTOR'S EQUIPMENT:

Contractor shall ensure that all of its equipment, vehicles, and associated devices are maintained in a proper state of repair. Equipment and vehicles should not leave any excessive oil, fuel, or hydraulic leaks that could damage hardscape, landscape, or enter into any nearby storm drain or water conveyance system. In the event a leak or malfunction occurs, Contractor will be expected to follow all appropriate National Pollutant Discharge Elimination System (NPDES) requirements and shall notify City immediately.

All safety devices shall be in place as per manufacture specifications. No equipment should pose a danger to Contractor’s work crews, passing pedestrians, or motorists.

Contractor, not City, shall provide for and store all equipment in a designated and secured location.

WORK SCHEDULE AND EMERGENCY CALL OUTS:

Contractor shall be able to provide the following services:

1. Contractor shall limit normal working days and hours to Monday through Friday, 7:00 a.m. to 5:00 p.m. On a case-by-case basis, and with City pre-approval, scheduled and emergency after-hours work may be performed after 5:00 p.m. and on Saturdays. Only pre-approved emergency work may be performed on Sundays or during scheduled holidays.

2. Contractor shall furnish City a list of Contractor’s representatives with telephone numbers that can be reached in the event after-hours emergency work is required.

3. Regardless of the type of work being performed, Contractor shall endeavor to avoid impacting traffic during morning and afternoon rush hours along arterial streets and near school zones.

Item No.7L
HARDSCAPE, WALKWAYS, AND FENCES:

Contractor shall provide the following services:

1. Contractor shall remove, on an as-needed basis, all weeds, trash, and debris located in or on median bullnoses, sidewalks, curb, and gutters (including curb and gutters along medians), and v-ditches that are located in or adjacent to the landscape areas identified on Attachment 1.

2. Contractor shall repair and maintain decomposed granite paths weed free and free of ruts or uneven surfaces that may constitute a trip and fall hazard. Contractor shall be responsible for the import, installation, and compaction of new decomposed granite, when necessary, in order to repair all ruts and areas of erosion. Material costs shall be eligible for reimbursement.

3. Contractor shall repair or replace all hardscape and infrastructure that is damaged or broken by Contractor. Exceptions may include items that must be cut, altered, or removed during the course of emergency or extra work and shall be subject to City approval prior to the commencement of work.

4. Contractor shall repair all damaged split-rail wood and woodcrete fences that are located in or adjacent to the landscape areas identified on Attachment 1. Material and disposal costs shall be eligible for reimbursement. Work performed after normal working hours may be eligible for additional compensation upon City Project Manager pre-approval.

5. Contractor shall maintain a reasonable supply of common fence material that is used throughout the City so that necessary repairs can be expedited. Upon City authorization, fence materials may be stored at the City’s Municipal Service Center.

6. Contractor shall blow clean all concrete and asphalt driveways, walkways, and parking lots located in or adjacent to the landscape areas identified on Attachment 1 including, but not limited to, Thousand Oaks Transportation Center, Newbury Park Library, Grant Brimhall Library Complex including Teen and Senior Centers, Hill Canyon Treatment Plant, City Hall, 401/403 Hillcrest Drive, reservoir sites, and pump and lift stations.

7. Contractor is responsible for removal of all cut and raked material and shall not blow material into streets, storm drains, or landscaped areas.

Item No.7L
LIGHTING FEATURES:

Contractor shall provide the following services:

1. Contractor shall replace all ornamental monument and pathway light bulbs that are missing, damaged, or burned out with LED lights when possible and within two (2) days of discovery or notification. Material cost shall be eligible for reimbursement

2. Contractor shall notify City of any damaged lights, light fixtures, or lighting enclosures immediately upon discovery.

IRRIGATION:

Contractor shall maintain all irrigation systems in proper working order so as to minimize overspray, and reduce or eliminate any runoff, hot spots, plant stress, and erosion. If necessary, this shall include manual watering by use of hose bibs, quick couplers, and manual valves, in addition to, in conjunction with, or in the absence of automatic irrigation systems. Contractor shall endeavor to apply irrigation at a rate that is conducive to water conservation while also maintaining adequate plant growth and esthetics. Contractor shall comply with all established watering regulations and guidelines established by the State Water Resources Control Board and City Ordinances. City shall have the ability to change the irrigation schedule as the need develops. Areas with battery-controlled valves are listed on Attachment 1 below.

1. At all times, Contractor shall employ and utilize a minimum of four Irrigation Technicians during the course of this contract. The Irrigation Technicians shall have a minimum of two (2) years of experience.

2. Unless otherwise authorized by City, all irrigation controllers shall be scheduled for routine watering between the hours of 9:00 p.m. to 6:00 a.m.

3. Contractor shall check all irrigation systems a minimum of twice per month. Items to be checked shall include, but not be limited to, water meter register, backflow leaks, controller operation, valve activation, and proper system function and delivery, including emitters and spray patterns. Failure on the part of the Contractor to perform these duties may result in reimbursement to City for any water loss or penalties imposed on City.

4. Contractor shall adjust or repair emitters that are malfunctioning, broken, missing, and causing overspray, excessive runoff, hot spots, plant stress, or erosion, with appropriate emitters. Contractor shall adjust or remediate for insufficient coverage, over saturation, clogged lines, and improper emitters. Contractor shall trim or remove plant material that restricts or obstructs necessary spray patterns.

Item No.7L

5. Contractor shall adjust and/or remediate irrigation systems in areas where topography or environmental conditions create issues of over-spray or excessive runoff onto private property or public rights-of-way.

6. All significant changes to irrigation systems and schedules shall be submitted to City for approval prior to enactment. An irrigation inspection report, which lists systems checked and repairs made shall be provided to City on a monthly basis.

7. Contractor shall be responsible for all routine repairs, labor, and replacement of all items located after the backflow device or after the water meter in areas with recycled water. Routine repairs shall include, but are not limited to, the following items:

A. Lateral lines
B. Fittings
C. Sprinkler heads
D. Drip hoses and emitters
E. Valve boxes and lids
F. Quick couplers
G. Controller batteries – Shall be changed annually in November at the end of daylight-saving time or as needed

8. Irrigation system repairs additionally defined:

A. Minor repairs are considered routine maintenance and are to be included as part of contract costs per each contract bid item. City will not reimburse Contractor for any parts or labor to complete these repairs. Minor repairs shall include the items listed above in line No. 7 and any related parts and materials. Exceptions may include significant damage sustained during vehicle accidents, vandalism, theft, or inclement weather. Contractor and City shall agree to exceptions prior to the commencement work.

B. Major repairs can be scheduled or unscheduled and are typically considered extra work above and beyond routine maintenance. Before work commences, City must authorize Contractor to perform the work by either signing a work order for work of $5,000 or more or giving a verbal directive for work $4,999.99 or under. Contractor shall be responsible for all labor costs during normal working hours. City shall either furnish parts and materials or reimburse Contractor for parts and materials. Contractor shall provide City an invoice for all parts and materials. Examples of major repairs include, but are not limited to, irrigation mainlines, valves, controllers, water pumps, satellite controller equipment, communication equipment, flow sensors, master valves, and backflows.

9. City staff may enter Contract areas at any time to make necessary irrigation repairs not covered by this scope. City will work with the Contractor to provide updates concerning any significant changes to irrigation systems.

Item No.7L

10. Contractor shall turn off all irrigation controllers during rain events or before expected rain events. Irrigation systems are strictly prohibited from running during quantifiable rain events.

11. Contractor shall turn off all defective or malfunctioning valves, mainlines, backflow devices, controllers and/or electric meters upon discovery. Contractor shall inform City of the defective item(s) within one (1) working day.

12. During the course of making repairs, no open holes or trenches shall be left unattended unless properly covered and barricaded. No public rights-of-way shall be blocked without City approval.

13. City will not reimburse Contractor for any damage to irrigation systems that Contractor may have caused or that is caused by pest or rodents that Contractor is responsible for controlling (see Pest Control and the Application of Pesticides).

14. All materials and workmanship will be in accordance with City Plumbing and Electrical Standards. Where manufacturer or City Project Manager specifications exceed such standards, the specifications shall govern.

15. Contractor shall be responsible for all excessive water usage due to Contractor’s failure to repair malfunctions within a reasonable amount of time.

16. Contractor shall maintain irrigation systems utilizing reclaimed water in accordance with the standards established by the State of California.

17. EZ-Flo Automatic Fertilizing Systems – City currently utilizes seventeen (17) underground liquid fertilizer tanks that are connected to the adjacent irrigation system. Locations are specified within the Attachment 1. The tanks shall be serviced and refilled with water soluble or liquid fertilizer during the entire growing season on a monthly basis. Additional information can be found at www.ezflofertilizing.com.

TURF CARE:

Contractor shall provide the following services:

1. Mowing - All turf areas shall be mowed on a weekly basis, weather permitting.

A. All turf shall be cut to a height of no less than two (2) inches.

B. All turf shall be cut with a recycling mower whenever possible.

C. In the event a recycling mower is not used, clippings shall be picked up at the time of mowing.

Item No.7L
D. Contractor shall not blow grass cuttings or debris onto City streets, sidewalks, or curb and gutters unless the cuttings and debris are to be swept or vacuumed clean.

2. Edging - After each mowing, the edge of the grass shall be trimmed to a neat and uniform line. Where trees and shrubs occur in turf areas, the turf shall be removed at least six (6) inches from the trunks of trees and away from the drip line of shrubs in a manner that does not damage the trees or shrubs. All sprinkler heads shall be trimmed around after each mowing in order to provide maximum water coverage.

Edging and mowing shall be performed concurrently.

3. Weed Mitigation - Turf areas shall be maintained weed free at all times. All herbicides shall be applied per label specifications and when environmental conditions are appropriate for control. Unless otherwise noted within the RFP, broadleaf herbicides shall be applied, at a minimum, prior to thatching in the month of March and again in the month of September. Contractor shall provide City an application schedule for approval.

4. Aeration - All turf shall be aerated during the month of April, weather permitting.

Aeration cores should be at least two (2) inches in length and spaced no more than six (6) inches apart.

5. Over-seeding - Contractor shall over-seed all bare spots in order to re-establish turf to an acceptable quality that is comparable to existing, healthy turf.

A. Contractor shall re-seed all bare spots within seven (7) days of notification by City.

B. Bare spots shall be re-seeded with seed identical to the type of turf that is already growing within the subject area and with proper top dressing. City must approve the seeds in advance.

C. Re-seeded areas shall be maintained in such a manner as to promote turf growth and health. All seed shall be applied per label specifications.

6. Fertilization – All turf areas shall be fertilized a minimum of four (4) times a year with organic fertilizers as follows:

A. Organic fertilizers shall be applied per label specifications during the months of March, June, September, and December.

B. All fertilizers shall be physical in form, granular, homogenized, and dust free.

C. Contractor shall provide City an application schedule for approval Item No.7L
TURF MEDIANS/PARKWAYS AND TURF CONVERSION:

As of January 1, 2025, irrigating turf on public street medians and parkways shall be prohibited, unless the turf serves a community recreational or civic function, the turf is irrigated incidentally with trees, or the turf is watered with recycled water by an irrigation system installed prior to January 1, 2018. As these parkways are improved and retrofitted with new plant material, City and Contractor will negotiate changes to the Scope of Work as necessary and Contractor shall be responsible for maintenance as per the appropriate section(s) of the Scope of Work. For purposes of this RFP, Contractor should make their proposal based on the conditions as they currently exist.

SHRUB, VINE, AND GROUND COVER CARE:

Contractor shall provide the following services:

1. Pruning/trimming – All shrubs, vines, and ground covers shall be maintained and selectively pruned in order to remove dead and dying parts, promote healthy regrowth, and to maintain a manageable height and width approved by City. Pruning for sight visibility clearance may be required at any time and shall be expedited in order to address potential safety concerns.

A. Vines – All clinging vines shall be trimmed close to walls to maintain a neat appearance. Vines shall be trimmed in order to maintain control and to prevent them from creeping over walls. Vines shall be checked and secured with appropriate ties as necessary. When necessary, appropriate stakes and/or supports shall be utilized to promote directional growth. The height of vines shall be maintained per City direction, typically within six (6) inches of the top of the wall. Vines shall not be allowed to encroach onto trees.

B. Shrubs and ground cover – Depending on roadway topography, vegetation shall not exceed eighteen (18) inches in height in areas that require sight visibility clearance for vehicle traffic. Vegetation shall be trimmed back from all utility boxes, controller units, valve boxes, quick couplers, and backflow devices. Vegetation shall not encroach onto sidewalks, curb and gutters, decomposed granite paths, private property, or roadways. Vegetation shall not grow up trees, structures, or walls.

2. Fertilization – All shrub, vine, and ground cover areas shall be fertilized a minimum of three (3) times a year as follows:

A. Only organic fertilizers shall be applied per label specifications during the months of March, June, and September.

B. All fertilizers shall be granular in form, homogenized, and dust free.

C. Contractor shall provide City an application schedule for approval.

Item No.7L

3. Contractor shall maintain new plantings for a 90-day establishment period and shall replace dead and dying plants at no additional charge if it is determined the Contractor failed to properly care for them. Additionally, Contractor shall replace up to $10,000 of dead and dying established plant material per fiscal year at no additional charge regardless of the cause of plant health decline. Contractor shall replace dead and dying plant material within thirty (30) days of notification by the City’s Project Manager.

4. Replacement – All shrubs and ground covers that are dying or dead from Contractor neglect including, but not limited to, failure to maintain irrigation systems or failure to perform necessary pest control, shall be replaced by Contractor at Contractor’s sole expense. Contractor shall replace dead and dying plant material within thirty (30) days of being notified by City.

TREE CARE:

Contractor shall provide the following services:

1. Contractor shall trim or remove all low tree branches that overhang streets, sidewalks, and/or private property. Contractor shall trim trees to a height of fourteen (14) feet over streets and nine (9) feet over sidewalks.

2. All tree maintenance shall be performed to both City and International Society of Arboriculture standards and in such a manner as to encourage and promote the natural growth and shape of the tree species. Trimming that creates branch nubs or flush cuts are prohibited.

3. Contractor shall remove all water sprouts and suckers from the base of trees.

4. Contractor shall perform all tree maintenance operations from the ground.

Climbing or setting ladders into trees is prohibited.

5. Contractor shall deep water all newly planted trees that are planted within the landscape areas identified in Attachment 1 for a minimum of one (1) full growing season. Trees that die due to Contractor’s failure to water shall be replaced in kind and at Contractor’s sole expense.

6. Contractor shall check, and correct tree stakes and ties as needed. Tree ties shall be adjusted or removed to prevent girdling, broken tree stakes shall be replaced, and tree stakes and ties that are no longer necessary shall be removed. New tree stakes and ties shall be eligible for reimbursement unless they are provided by the City.

7. Tree wells shall be maintained weed free and repaired, as necessary.

Item No.7L

8. Contractor shall remove downed tree branches from the landscape areas described within at no additional costs.

9. Contractor will not have the sole or exclusive duty or right to perform tree maintenance for any City maintained tree. City may utilize City staff or other contracted service provider to perform tree maintenance in addition to or outside the Scope of Work when necessary .

10. Contractor shall maintain new plantings for a 90-day establishment period, which shall include the replacement of all dead and dying trees at no additional charge.

11. Contractor shall only plant 24-inch box size trees to Standard Tree Planting and Staking detail Plate # 8-17 ( Landscape Document ). If 24-inch box size trees are not site appropriate, approval from the City’s Project Manager or appropriate City staff is necessary prior to planting an alternative size tree.

WEED ABATEMENT AND LANDSCAPED OPEN SPACE MAINTENANCE:

Contractor shall provide the following services:

1. Weed abatement and landscaped open space areas shall be abated of all seasonal and recurrent weeds, stubble, brush, dry grass, dry leaves, tumble weeds, poison oak, sumac, palm trees, pampas grass, water sprout and sucker growth, rubbish, litter, or other flammable materials of any kind that are present and constitute a fire hazard (undesirable material). Removal of all undesirable material shall be by hand, cultivation, or mechanical means. City must authorize the use of chemical herbicides in or adjacent to open space areas prior to application.

2. Undesirable plant material shall be removed from weed abatement and landscaped open space areas throughout the year and before the plant material reaches a height of eighteen (18) inches.

3. All undesirable material shall be completely removed from weed abatement and landscaped open space areas before June 1 of each calendar year per Ventura County Fire Protection District requirements. Weed abatement areas are defined as natural, non-landscaped areas that are within one-hundred feet of all structures and areas within ten feet of all roadsides.

4. Contractor shall perform the clearance pruning of all trees located in weed abatement and landscaped open space areas, as listed in Attachment 1. Trees that are fifteen (15) feet or taller shall be raise pruned to a height of five (5) feet from ground level. Trees that are less than fifteen (15) feet tall shall be raise pruned to one-third (1/3) the height of the tree from ground level.

5. All tree pruning shall be performed to City and International Society of Arboriculture Item No.7L
standards and in such a manner as to encourage and promote the natural growth and shape of the tree species.

6. All work performed in weed abatement and landscaped open space areas must be in accordance with Ventura County Fire Protection District Ordinance Number 27 and California State Health and Safety Code sections 14875 through 14902.

7. Contractor will not have the sole or exclusive duty or right to perform weed abatement for any City maintained fuel modification or natural non-landscaped open space area. City may utilize City staff or other contracted service provider to perform weed abatement in addition to or outside the Scope of Work when necessary.

RECYCLING AND TRASH DISPOSAL:

Contractor shall provide the following services:

1. Contractor shall appropriately dispose of all trash and rubbish that is generated during routine maintenance. City shall not furnish a dumpsite or pay for dump fees unless extenuating circumstances exist, and Contractor has received City approval prior to the commencement of work.

2. Contractor shall not blow or rake any debris into storm water drainage systems.

Contractor can be assessed a minimum of $500.00 in liquidated damages for each occurrence.

3. All green waste, including grass clippings, shall be recycled at a green waste recycling center. Contractor shall provide the City with recycling documentation upon request and incorporate environmentally sustainable practices that:

A. Have a reduced impact on human health and the environment when compared with competing products and services that serve the same purpose
B. Minimize waste and hazards to human health and are less polluting C. Support the use of bio-based or recycled materials
D. Conserve energy and water
E. Reduce carbon footprint
F. Decrease consumption and disposal of hazardous materials PEST CONTROL AND THE APPLICATION OF PESTICIDES:

Contractor shall eradicate or control all noxious weeds and, unless otherwise notified by City, remove all naturally germinated vegetation that is not part of the intended landscape palette including suckers and water sprouts that may be originating from approved nearby trees and shrubs. Contractor shall eradicate or control detrimental insects and animals such as gophers, moles, ground squirrels, rats, snails, aphids, beetles, grubs, worms, etc.

Item No.7L
When possible, Contractor shall endeavor to protect beneficial plants and insects such as Milkweed, Monarch Butterflies, Ladybugs, bees, Lacewings, etc. Any damage to trees, plants, shrubs, turf, electrical lines, irrigation lines or other related materials caused by pests located within the landscape areas identified shall be the sole responsibility of Contractor to remediate and /or replace. The use of anti-coagulant rodenticides is prohibited unless authorized in writing by City Project Manager.

1. Contractor shall employ and utilize a Pest Control Advisor and Licensed Pesticide Applicator. Copies of both licenses must be forwarded to the City Project Manager within seven days upon receipt of the Notice to Proceed and upon license renewal.

Upon City’s request, this person(s) shall be made available to City for the purpose of meeting, inspecting, conferring, and addressing potential and actual pest control issues related to the landscape areas identified within.

2. Contractor shall provide the City Project Manager two copies of the Pest Control Advisor’s written recommendation and pest control plan within 30 days of the Notice to Proceed. Additionally, Contractor shall provide the City’s Landscape Maintenance Supervisor two updated copies of the Pest Control Advisor’s written recommendation and pest control plan annually.

3. All work involving the use of restricted and non-restricted pesticides including purchasing, storing, mixing, transporting, and applying, shall be performed in strict compliance of all label specifications and all state and county laws and regulations.

4. Contractor shall prepare and maintain all documentation required by the Ventura County Agricultural Commissioner and Department of Pesticide Regulation.

Contractor shall submit all necessary documentation to the appropriate government oversight agency including, but not limited to, monthly pesticide use reports and restricted material use permits. A copy of all reports shall be forwarded to the City’s Landscape Maintenance Supervisor via e-mail.

5. Contractor shall ensure that employees who handle and utilize pesticides are properly trained.

6. Contractor shall maintain a training log that documents the type of training, hours, and participants. Contractor shall provide City a copy of this log upon request.

7. Contractor shall be responsible for supplying employees with all required personal protective equipment and water.

8. Safety Data Sheets and/or the product label shall be kept on all spray vehicles or on the applicator.

9. Contractor shall provide City a schedule of all sites to be treated with restricted pesticides at least 24 hours prior to application.

Item No.7L
GENERAL CLEAN-UP:

Contractor shall provide the following services:

1. On a daily basis, Contractor shall inspect the landscape areas identified for the purpose of identifying issues of concern or safety hazards. Contractor’s findings shall be brought to the City’s immediate attention. This includes the fenced in areas of all City water storage, pump station and City facilities.

2. On a daily basis, Contractor shall inspect the landscape areas identified for the purpose of removing trash, rubbish, and any accumulated debris. This includes the fenced in areas of all City water storage, pump station facilities and City facilities.

3. On the first working day of each week, Contractor shall perform the following weekly services on and along all arterial streets.

A. Remove litter, trash, and garage/yard sale signs from streetlights, traffic signs, and City rights-of-way including parkways, medians, streets, and sidewalks.

B. Pick up shopping carts and return them to their rightful owner.

Arterial streets are identified as: Agoura Road, Automall Drive, Avenida de los Arboles, Avenida de las Flores, Borchard Road, Camino Dos Rios, Conejo School Road, Deusenberg Road, Erbes Road, Gainsborough Road, Haaland Drive, Hampshire Road, Hillcrest Drive, Hodencamp Road, Janss Road, Kanan Road, Lakeview Canyon Road, Lawrence Drive, Lindero Canyon Road, Lynn Road, Moorpark Road, Mountclef Boulevard, Newbury Road, Rancho Conejo Boulevard, Rancho Dos Vientos, Reino Road, Newbury Road, Old Conejo Road, Olsen Road, Pederson Road, Potrero Road, Skyline Drive, Sunset Hills Boulevard, Teller Road, Thousand Oaks Boulevard, Townsgate Road, Triunfo Canyon Road, Ventu Park Road, Via las Brisas, Westlake Boulevard, Wendy Drive, Wilbur Road, Wildwood Avenue.

4. During inclement weather, Contractor shall assign an appropriate number of maintenance staff to the areas designated in Attachment 1 for purposes of hazard mitigation and/or debris removal.

FIELD MEETINGS AND INSPECTION:

Upon City request, Contractor’s field supervisor(s) shall accompany City staff to perform a detailed inspection of Contractor’s work during daylight hours. The inspections shall be both visual and operational in nature. All findings shall be reported to the Contractor’s Contract Manager and the City’s Landscape Maintenance Supervisor. Upon City request, Contractor’s field supervisor(s) shall accompany City staff to various field and project meetings that may include: residents of the community, HOA board members, City Item No.7L
executives, property and business owners, developers, other Contractors, or representatives from other government agencies.

REPORTING:

Contractor shall provide the following services:

A. Contractor shall utilize City’s Municipal Asset Tracking Information System (MANTIS) to provide City with daily updates for all work performed and completed. City staff will verify work entered into MANTIS and will have authority to reopen any items that do not meet City standards. City may withhold payment for any items that have not been updated into MANTIS or do not meet City standards for over 60 days.

B. Contractor shall provide the Department of Industrial Relations with a certified payroll.

PERSONNEL REQUIREMENTS:

Contractor shall provide the following services:

1. Contractor shall have one (1) responsible, English speaking field supervisor on the job at all times when work is in progress.

2. Contractor shall employ and utilize a sufficient number of trained and qualified employees on a daily basis for the purpose of completing all work specified herein in a professional, safe, timely, accurate, and physically responsible manner.

3. Contractor shall employ and utilize at minimum: one supervisor, four irrigation technicians and one pest control advisor/applicator for the duration of this contract. Based on previous contracts it is recommended to use a minimum of 30 maintenance workers to complete maintenance responsibilities.

4. Contractor’s vehicles and employees’ uniforms must be clearly identifiable with company logo.

5. Contractor shall maintain a valid C-27 Landscape Service Contractor’s License for the duration of this contract and provide a copy.

COST DEDUCTIONS FROM MONTHLY INVOICES:

City shall withhold payment for any items that Contractor has failed to maintain for over 60 days. In addition, Contractor shall be responsible for all cost(s) to correct the failed item(s).

Item No.7L
MONTHLY PAYMENTS AND ADDITIONAL COMPENSATION:

Contractor shall provide the following services:

1. Contractor shall present monthly invoices on or before the 10th day of each month for all routine work performed during the preceding month.

2. Extra work can be scheduled or unscheduled and is typically considered above and beyond routine maintenance. City shall authorize all extra work within this contract by either signing a task order for work $5,000 or more or giving a verbal directive for work $4,999.99 or under. Contractor’s work orders shall be on company letter head and shall include all pertinent information relating to the proposed work including cost, location, work description, and date.

3. Contractor shall provide City with copies of invoices for all materials and irrigation parts charged to the City as extra work.

4. Examples of extra work include, but are not limited to the following:

A. Irrigation repairs and installation that is above and beyond routine maintenance
B. Tree work including planting and the installation of root barrier panels C. Fence and sluff wall repairs
D. Painting of fences or utility enclosures
E. Lighting repairs including fixtures, timers, and solar sensors F. Purchase and installation of additional plant material G. Spreading of wood chips
H. Additional weed abatement
I. Placement of sandbags or grading
J. Repair or purchase of irrigation controllers including satellite or centralized controller systems and parts
K. Repairs to common landscape features infrastructure that may result from vehicle accidents, fires, vandalism or acts of nature
SPECIAL NOTE ABOUT COVID-19:

Contractor shall be responsible for maintaining appropriate levels of service during the Covid-19 pandemic and/or other unforeseen circumstances. It is the Contractor’s responsibility to adjust for reduced staffing levels that may result from Covid-19 and/or unforeseen circumstances. Failure to complete scope of work in a timely manner may result in a non-payment.

TRAFFIC CONTROL AND ENCROACHMENT PERMITS:

1. In lieu of obtaining an individual permit for each encroachment, Contractor may perform authorized maintenance work under an Annual Blanket Encroachment Item No.7L
Permit issued by City. Contractor shall renew the Annual Blanket Encroachment Permit before the expiration date on the permit and shall not perform any work until said Permit has been issued.

2. City shall obtain all necessary CalTrans Parent Permits that are required by Caltrans to conduct maintenance work on and along state highways. Contractor shall obtain copies of the City’s Parent Permits and, at Contractor’s sole expense, any necessary Double Permits that are required by CalTrans.

3. Contractor shall maintain an updated copy of the Annual Blanket Encroachment Permit and all necessary Caltrans Permits in every vehicle utilized by Contractor during the course of this contract.

4. When working adjacent to lanes of travel, Contractor shall, at minimum, install traffic control devices to notify the traveling public of work ahead. Devices shall include, but are not limited to, appropriate warning signs and 28-inch orange cones.

5. Temporary traffic control shall conform to the current California Manual on Uniform Traffic Control Devices (MUTCD), or other plan if approved in writing by City’s Traffic Engineer.

6. No complete road closures are permitted: however, lane closures are permitted when they do not result in a detour.

7. Except for emergencies, no work that interferes with traffic shall occur on the following arterial roads from 7:00 a.m. to 9:00 a.m. or from 4:00 p.m. to 6:00 p.m. without an individual encroachment permit or other written permission from the City Traffic Engineer:

A. North Moorpark Road
B. Hillcrest Drive
C. Thousand Oaks Boulevard
D. Janss Road
E. Lynn Road from Greenmeadow Avenue to Olsen Road
F. Olsen Road
G. Reino Road from Borchard Road to Old Conejo Road
H. Borchard Road from Freeway 101 to Reino Road
I. Hampshire Road
J. Erbes Road
K. Rancho Conejo Boulevard from Freeway 101 to Ventu Park Road L. Ventu Park Road
M. North Westlake Boulevard
N. Old Conejo Road from Reino Road to Wendy Drive
O. Wendy Drive/Camino Dos Rios/Teller Road from Lawrence Drive to Bella Street
Item No.7L

8. Westlake Boulevard between Freeway 101 and Potrero Road is part of State Highway Route 23 and falls under the jurisdiction of Caltrans. Caltrans requires notification prior to performing any work within their rights-of-way.

Caltrans contact information is as follows:

California Department of Transportation – District 7
Office Phone: (805) 375-9247 Ext. 222
(213) 897-3656
All traffic controls shall be in accordance with the Manual of Traffic Controls for Construction and Maintenance Work Zones, published by State of California, Department of Transportation (Caltrans), current edition. All traffic control devices, safety lights, and flagmen shall be provided by Contractor. Prior to the closing of any traffic lanes, or intersections, Contractor shall get approval from City Project Manager.

Contractor shall adhere to all federal and state safety and health requirements of the Occupational Safety and Health Administration of the U.S. Department of Labor (OSHA). It is the responsibility of Contractor to provide its employees, subcontractors, and suppliers a safe place of employment and work environment in accordance with regulatory requirements set forth by OSHA including, but not limited to, regulatory information pertaining to Injury Illness Prevention Plan (IIPP), Confined Space Entry, the De-energizing/Re-energizing, Lockout/Blockout/Tagout (LOTO) of existing City equipment, Fall Protection and Respiratory Protection. When LOTO is required, Contractor shall work with City Project Manager to apply the appropriate locks and tags for de-energizing electrical, mechanical, and hydraulics associated with the work to be performed.

STORMWATER QUALITY:

All work shall be undertaken in accordance with conditions and requirements of the Ventura Countywide Stormwater Quality Management Program, Thousand Oaks Municipal Code Chapter 8: Stormwater Discharges and Stormwater Quality Management and National Pollutant Discharge Elimination System (NPDES) Permit No. CAS004004.

Contractor shall employ the proper stormwater Best Management Practices (BMP). At all times work shall proceed using BMPs and due diligence to safeguard against the disposition of sediment, debris, concrete sawcut effluent, and other polluting matter into the street, storm drain, and/or associated drainage conveyances. The storm drain system shall not be used for the disposal of any wastes including, but not limited to, wastewaters associated with the cleaning and/or rinsing of equipment, streets, or walkways.

Item No.7L
NOTIFICATION:

Contractor shall notify the City’s Project Manager before performing any services. City Project Manager may designate an employee to be onsite to assist in monitoring contract compliance.

IDENTIFICATION OF CONTRACTOR:

Contractor shall provide each of its employees a form of identification including a uniform clearly identifying that each employee is part of the current project at hand.

DISRUPTION OF SERVICES:

Contractor shall advise City Project Manager prior to any disruption of City supplied services to extent feasible.

PREVAILING WAGE:

Contractor is obligated to pay prevailing wages under the California Labor Code.

Contractor agrees to indemnify, defend and hold City harmless from any claim that prevailing wages should have been paid, and shall be liable for the payment of the same and any penalties thereon. It is the responsibility of Contractor to be familiar with the California Labor Code, and failure or neglect of Contractor to understand the California Labor Code shall in no way relieve Contractor from any obligations. All work is to be paid as prevailing wage, unless otherwise noted in the agreement (https://www.dir.ca.gov/Public-Works/PublicWorks.html). No bonds shall be required for this agreement.

DEPARTMENT OF INDUSTRIAL RELATIONS REQUIREMENTS:

The work is subject to compliance monitoring and enforcement by the Department of Industrial Relations. No Contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial relations pursuant to Labor Code section 1725.5.

Item No.7L
Item No. Zone Sq Ft Item Description FY2022-2023 FY2023-2024 FY2024-2025 FY2025-2026 FY2026-2027 1 GF 57,616 Civic Arts Plaza, turf maintenance only including biannual applications of turflon ester in April and October. $665.00 $665.00 $684.95 $705.50 $726.66 2 GF 11,815 Thousand Oaks Blvd. medians adjacent to the Civic Arts Plaza. Conejo School Road medians adjacent to the Child Care Center. $128.00 $128.00 $131.84 $135.79 $139.87 3 GF
Landscape
75,550
Hardscape
105,170
401-403 Hillcrest Drive. All irrigated areas, non-irrigated areasadjacent to buildings, and various potted plants that require handwatering. Sidewalks, stairs, and parking lots must be maintainedfree of debris and all vegetation must be maintained away frombuildings. $379.00
$379.00 $390.37 $402.08 $414.14
4 GF 48,047 Hillcrest Drive north side parkway and slope between McCloud Avenue and the Fire Station. $954.00 $954.00 $982.62 $1,012.09 $1,042.45 5 GF 29,386
Hillcrest Drive and Lynn Road northern turf monument. Hillcrest Drive north side parkway from the turf monument to 270' west of McCloud Avenue. $414.00
$414.00 $426.42 $439.21 $452.39
6 GF 100,986
Hampshire Road median, east and west side parkways, and green belts between Thousand Oaks Blvd. and the 101 Freeway. Day Labor Site on Royal Oaks Drive including daily trash and debris removal. $1,002.00
$1,002.00 $1,032.06 $1,063.02 $1,094.90
7 GF 9,930 Hampshire Road median between the 101 Freeway and Foothill Blvd. $102.00 $102.00 $105.06 $108.21 $111.46 8 GF 15,552
Sunset Drive sound wall buffer zone adjacent to the northbound 101 Freeway from 3550 Auto Mall Drive to 260' east of Hampshire Road. $345.00
$345.00 $355.35 $366.01 $376.99
9 GF 38,940 Pedestrian walkway and green belt between Boardwalk Avenue and Moorpark Road, includes ground lighting. $445.00 $445.00 $458.35 $472.10 $486.26 10 GF 11,000 Thousand Oaks Blvd. Heritage Park at Long Court, includes ground lighting and trash containers. $154.00 $154.00 $158.62 $163.38 $168.28 11 GF 0
Thousand Oaks Blvd., north and south sides between the 23 Freeway and Moorpark Road, 8 trash containers, sidewalks and tree wells. $1,040.00
$1,040.00 $1,071.20 $1,103.33 $1,136.43
12 GF 22,883
Thousand Oaks Blvd. Camelot Plaza between Pleasant Way and Oakview Drive, includes planters adjacent to the buildings and parking lot planters along Thousand Oaks Blvd. Pleasant Way, north side between Oak View and Live Oak, includes planters behind businesses. $729.00
$729.00 $750.87 $773.39 $796.59
13 GF 25,088 Janss Road Park and Ride on the south side of Janss Road east of the 23 Freeway. $641.00 $641.00 $660.23 $680.03 $700.43 14 GF 170,910
Robert Halland Drive north and south side slopes between Rancho Road and the beginning of the guard rails. This item contains one EZ-FLO fertilizer tank. $2,061.00
$2,061.00 $2,122.82 $2,186.51 $2,252.09
15 GF 4,480 Borchard Road medians between Reino Road and Cabrillo Avenue $66.00 $66.00 $67.98 $70.02 $72.12 16 GF 37,163 Reino Road medians between Borchard Road and Kimber Road and between Lynn Road and Potrero Road. $423.00 $423.00 $435.69 $448.76 $462.22 17 GF 6,530 Lynn Road south side parkway between Reino Road and Greendale Street. $226.00 $226.00 $232.78 $239.76 $246.95

EXHIBIT B

SCHEDULE OF FEES

Item No.7L
Item No. Zone Sq Ft Item Description FY2022-2023 FY2023-2024 FY2024-2025 FY2025-2026 FY2026-2027 18 GF 4,229 American Oaks Avenue west side parkway between Lodgewood Street and Wendy Park. $93.00 $93.00 $95.79 $98.66 $101.62 19 GF 3,371 Wendy Drive east side parkway between Wendy Park and Lodgewood Street. $87.00 $87.00 $89.61 $92.30 $95.07 20 GF 2,754 Borchard Road median between Michael Drive and Carob Drive (Manual irrigation). $60.00 $60.00 $61.80 $63.65 $65.56 21 GF 21,230 Michael Drive between Madrid Avenue and Borchard Road, Bio- Swales. $147.00 $147.00 $151.41 $155.95 $160.63 22 GF 58,596
Newbury Road north side parkway between Borchard Road and the beginning of the sidewalk behind 445 Ventu Park Road, including vines. $678.00
$678.00 $698.34 $719.29 $740.86
23 GF 10,233
Hillcrest Drive Lift Station and south side parkway adjacent to the 101 Freeway from Lawrence Drive to the beginning of the sidewalk on the south side of Hillcrest Drive. $190.00
$190.00 $195.70 $201.57 $207.62
24 GF 6,459 Ventu Park Road median between Newbury Road and the 101 Freeway. $76.00 $76.00 $78.28 $80.63 $83.05 25 13 7,847 Hillcrest Drive medians between Citation Way and Paseo $551.00 $551.00 $567.53 $584.55 $602.0926 GF 36,043 Hillcrest Drive south side parkway adjacent to the 101 Freeway from 500' west of Paseo Grande to the retail store parking lot west of Lynn Road. $1,128.00
$1,128.00 $1,161.84 $1,196.69 $1,232.58
27 GF 24,004 Hillcrest Drive north side parkway from 1500' east of Kalinda Place to 590' west of Lynn Road. $277.00 $277.00 $285.31 $293.87 $302.68 28 GF 16,501 Lynn Road median and south side parkway between Meadowcrest Street and La Grange Ave. $248.00 $248.00 $255.44 $263.10 $270.99 29 GF 15,548
Wendy Drive west side parkway between Lynn Road and Erinlea Ave. Greyrock Street south side parkway from 130' west of Wendy Drive to Wendy Drive. $423.00
$423.00 $435.69 $448.76 $462.22
30 GF 36,093 Lynn Road medians between Greenmeadow Avenue and Heavenly Valley Road. $409.00 $409.00 $421.27 $433.91 $446.92 31 GF 6,687 Lynn Road turf medians between Hillcrest Drive and the 101 Freeway. $72.00 $72.00 $74.16 $76.38 $78.68 32 GF 6,687 Lynn Road west side parkway from Camino Manzanas to 180' north of Hillcrest Drive. $745.00 $745.00 $767.35 $790.37 $814.08 33 GF 10,034 Lynn Road medians between Hillcrest Drive and Sidlee Street. This item contains 31 battery controllers. $2,091.00 $2,091.00 $2,153.72 $2,218.33 $2,284.87 34 GF 167,353
Lynn Road east side sidewalk from 420' south of Camino Manzanas to 350' south of Janss Road. Includes trimming of overhanging vegetation and debris removal. $314.00
$314.00 $323.42 $333.12 $343.11
35 GF 15,600 Lynn Road turf medians between Sidlee Street and Ave. de Los Arboles. $882.00 $882.00 $908.46 $935.71 $963.78 36 GF 59,764 Lynn Road east side parkway between Sidlee Street and Ave. de Los Arboles. $273.00 $273.00 $281.19 $289.62 $298.31 37 GF 9,524 Ave. de Los Arboles turf medians between La Paloma Circle and Big Sky Drive. $840.00 $840.00 $865.20 $891.15 $917.88 38 GF 1,332 Frontier Avenue median. $16.00 $16.00 $16.48 $16.97 $17.4839 GF 1,225 Westridge Circle median. This item contains one battery $16.00 $16.00 $16.48 $16.97 $17.48

EXHIBIT B

SCHEDULE OF FEES

Item No.7L
Item No. Zone Sq Ft Item Description FY2022-2023 FY2023-2024 FY2024-2025 FY2025-2026 FY2026-2027 40 GF 898 Silver Cloud Street median. This item contains one battery controller. $11.00 $11.00 $11.33 $11.67 $12.02 41 GF 77,974 Wildwood greenbelt and pedestrian path between 3270 Big Sky Drive and Silver Cloud Street. $1,004.00 $1,004.00 $1,034.12 $1,065.14 $1,097.09 42 GF 1,094 Silver Spur Court median (Manual Irrigation). $15.00 $15.00 $15.45 $15.91 $16.39 43 GF 1,105 Storm Cloud Street median. This item contains one battery controller. $16.00 $16.00 $16.48 $16.97 $17.48 44 GF 1,063 Big Cloud Street median. This item contains one battery $18.00 $18.00 $18.54 $19.10 $19.67 45 GF 1,022 Rainbow Creek Circle median. This item contains one battery controller. $26.00 $26.00 $26.78 $27.58 $28.41 46 GF 1,177 Wildhorse Avenue median. $13.00 $13.00 $13.39 $13.79 $14.21 47 GF 1,215 Saddleback Court median. $18.00 $18.00 $18.54 $19.10 $19.67 48 GF 1,149 Roundup Circle median. $14.00 $14.00 $14.42 $14.85 $15.30 49 GF 79,076 Moorpark Road medians between 2967 Moorpark Road and Columbia Road. This item contains two EZ-FLO fertilizer tanks. $1,016.00 $1,016.00 $1,046.48 $1,077.87 $1,110.20 50 GF 12,084 Ave de Los Flores south side parkway between Moorpark Road and Drayton Avenue This item contains one EZ-FLO fertilizer $220.00 $220.00 $226.60 $233.40 $240.40 51 GF 41,780 Moorpark Road medians between Janss Road and Mayflower Street. $569.00 $569.00 $586.07 $603.65 $621.76 52 GF 13,775 Moorpark Road west side parkway between Janss Road and Mayflower Street. $250.00 $250.00 $257.50 $265.22 $273.18 53 GF 21,061 Moorpark Road shrub and turf median between Mayflower Street and Wilbur Road. $218.00 $218.00 $224.54 $231.28 $238.21 54 GF 71,538 Moorpark Road east side slope between the shopping center north of Wilbur Road and Gainsborough Road. $802.00 $802.00 $826.06 $850.84 $876.36 55 GF 31,336 Moorpark Road median between Wilbur Road and Thousand Oaks Blvd. This item contains two EZ-FLO fertilizer tanks. $409.00 $409.00 $421.27 $433.91 $446.92 56 GF 9,648
West Thousand Oaks Blvd. south side parkway adjacent to the 101 Freeway from the parking lot at 18 Thousand Oaks Blvd. to 100' east of Wilbur Road. $112.00
$112.00 $115.36 $118.82 $122.38
57 GF 2,985 Conejo Blvd. medians (2) from Hillcrest Drive to 350' south of Hillcrest Drive. $36.00 $36.00 $37.08 $38.19 $39.34 58 GF 18,037 Wilbur Road shrub and turf medians between Hillcrest Drive and Moorpark Road. $224.00 $224.00 $230.72 $237.64 $244.77 59 GF 51,296 Hillcrest Drive shrub and turf medians between Lynn Road and Moorpark Road. $609.00 $609.00 $627.27 $646.09 $665.47 60 GF 2,876 Moorpark Road median between the 101 Freeway and Thousand Oaks Blvd. $35.00 $35.00 $36.05 $37.13 $38.25 61 GF 18,324 South Moorpark Road and the 101 Freeway southbound on-ramp, southeast corner. $216.00 $216.00 $222.48 $229.15 $236.03 62 GF 12,119 South Moorpark Road median between the 101 Freeway and Rolling Oaks Drive. $100.00 $100.00 $103.00 $106.09 $109.27 63 GF 16,738 South Moorpark Road south side turf parkway between Los Padres Drive and Greenmeadow Avenue. $184.00 $184.00 $189.52 $195.20 $201.06 64 GF 15,174 South Moorpark Road turf median between Los Padres Drive and Greenmeadow Avenue. $66.00 $66.00 $67.98 $70.02 $72.12

EXHIBIT B

SCHEDULE OF FEES

Item No.7L
Item No. Zone Sq Ft Item Description FY2022-2023 FY2023-2024 FY2024-2025 FY2025-2026 FY2026-2027 65 GF 4,471 Hillcrest Drive median between Moorpark Road and Boardwalk Avenue. $88.00 $88.00 $90.64 $93.36 $96.16 66 GF 8,930 Hillcrest Drive turf median between Boardwalk Avenue and Hodencamp Road. $122.00 $122.00 $125.66 $129.43 $133.31 67 GF 16,382 Hodencamp Road turf medians between Thousand Oaks Blvd. and North Flintner Circle. $217.00 $217.00 $223.51 $230.21 $237.12 68 GF 6,798 Erbes Road at Hillcrest Drive, northwest corner Mini Park. $208.00 $208.00 $214.24 $220.67 $227.2969 GF 9,181 Erbes west and side Road east parkways between Falmouth Street and Thousand Oaks Blvd. $208.00 $208.00 $214.24 $220.67 $227.29 70 GF 13,225 Erbes Road east side parkway from 240' south of Hood Drive to Sapra Street. $147.00 $147.00 $151.41 $155.95 $160.63 71 GF 20,680 Erbes Road west side parkway between 857 Erbes Road and Sapra Street. $246.00 $246.00 $253.38 $260.98 $268.81 72 GF 50,171 Olsen Road medians from Moorpark Road to 200' west of Sunset Hills Blvd. This item contains three EZ-FLO fertilizer tanks. $702.00 $702.00 $723.06 $744.75 $767.09 73 GF 80,824 Olsen Road turf medians from 800' south of Sunset Hills Blvd. to the 23 Freeway. $1,357.00 $1,357.00 $1,397.71 $1,439.64 $1,482.82 74 GF 83,797
Olsen Road medians and east and west side parkways between the 23 Freeway and the City limits, includes monument and 40 parkway trees that require manual watering. This item contains one EZ-FLO fertilizer tank. $1,270.00
$1,270.00 $1,308.10 $1,347.34 $1,387.75
75 GF 6,280
Sunset Hills Blvd south side parkway from Olsen Road to 340' east of Olsen Road. Olsen Road east side parkway from Sunset Hills Blvd. to 440' south of Sunset Hills Blvd. $73.00
$73.00 $75.19 $77.45 $79.77
76 GF 2,700 Janss Rd and Paige Ln $6,239.00 $6,239.00 $6,426.15 $6,618.93 $6,817.4777 GF 51,105 Sunset Hills Blvd. median between Olsen Road and Erbes Road. $210.00 $210.00 $216.30 $222.79 $229.4778 GF 17,818 Pederson Road median between Calle Almendro and the 23 Freeway overpass. $210.00 $210.00 $216.30 $222.79 $229.47 79 1 15,216 Borchard Road medians between Los Vientos Drive and Cabrillo Avenue. $175.00 $175.00 $180.25 $185.66 $191.23 80 2 26,140 Lynn Road median between Reino Road and Greendale Avenue. $227.00 $227.00 $233.81 $240.82 $248.0581 2 47,936 Lynn Road northern slope from Greendale Avenue to 330' west of Fernhill Court. $562.00 $562.00 $578.86 $596.22 $614.11 82 2 14,808 Lynn Road turf median between Greendale Avenue and Fernhill Court. $249.00 $249.00 $256.47 $264.16 $272.09 83 3 3,000 Elkwood Street south side parkway between Ravenwood Avenue and Greendale Avenue (no irrigation). $45.00 $45.00 $46.35 $47.74 $49.17 84 5 34,941
Kimber Drive and Daniel Street north and west side slopes and parkways from 190' east of Reino Road up to and including 3500 Bear Creek Court (side of house). $364.00
$364.00 $374.92 $386.17 $397.75
85 5 63,229
Reino Road slope behind parking lot at 400 Reino Road. Reino Road slope and parkway from 160' south of Kimber Drive up to and including the south side of 561 Walter Avenue. $710.00
$710.00 $731.30 $753.24 $775.83
86 5 34,408 Pebble Court to Bear Creek Court, landscape slope between the cul-de-sacs up to and including the V-ditch. $445.00 $445.00 $458.35 $472.10 $486.26 87 5 3,907 Chadwick Court slope at the end of the cul-de-sac between 3607 and 3614 Chadwick Court. $45.00 $45.00 $46.35 $47.74 $49.17

EXHIBIT B

SCHEDULE OF FEES

Item No.7L
Item No. Zone Sq Ft Item Description FY2022-2023 FY2023-2024 FY2024-2025 FY2025-2026 FY2026-2027 88 6 7,298 Walter Avenue east side slope between 548 Walter Avenue and the cul-de-sac. $84.00 $84.00 $86.52 $89.12 $91.79 89 5 49,589
Reino Road medians and irrigated east side slopes from 500' north of Woodland Oak Place to 200' south of Woodland Oak Place. $446.00
$446.00 $459.38 $473.16 $487.35
90 5 29,386 Wendy Drive west side parkway from 535' north of Charlotte Street to 590' south of Peppermint Street. $339.00 $339.00 $349.17 $359.64 $370.43 91 5 69,508 Wendy Drive east side parkway from 550' south of Peppermint Street to 780' north of Charlotte Street. $703.00 $703.00 $724.09 $745.81 $768.18 92 6 13,489 Reino Road east side parkway from 910' north of Paseo De Leon to 85' south of Paseo De Leon. $181.00 $181.00 $186.43 $192.02 $197.78 93 7 15,667 Lynn Road median and south side parkway between Wendy Drive and Meadowcrest Street. $255.00 $255.00 $262.65 $270.53 $278.64 94 7 19,054
Wendy Drive west side parkway between Holloway Street and Lynn Road. Lynn Road north side parkway between Wendy Drive and Fowler Avenue. Fowler Avenue east side parkway from Lynn Road to 100' north of Lynn Road. $208.00
$208.00 $214.24 $220.67 $227.29
95 7 23,935
Lynn Road north side parkway from 800' east of Wendy Drive to Wendy Drive. Wendy Drive east side parkway from Lynn Road to 290' north of Holloway Street. $274.00
$274.00 $282.22 $290.69 $299.40
96 7 281,262
Wendy Drive east side slopes from 330' south of Erinlea Avenue to Lynn Road. Lynn Road south side slopes from Wendy Drive to the end of the sidewalk at 2860 Lynn Road. $3,068.00
$3,068.00 $3,160.03 $3,254.83 $3,352.46
97 7 56,289 Lynn Road medians from Wendy Drive to Lynnview Street. $458.00 $458.00 $471.74 $485.89 $500.4798 7 17,968 Lynn Road north side parkway from 300' west of West Kelly Rd. to 500' west of Helga Court. Includes equestrian trail and landscape to tunnel under Lynn Road. $208.00
$208.00 $214.24 $220.67 $227.29
99 8 33664
Freeway buffer zone behind homes on Shirley Drive and Rodney Street adjacent to the 101 Freeway. Gates located at 2943 Shirley Drive and 2801 Tara Street. $379.00
$379.00 $390.37 $402.08 $414.14
100 9 14,392 Borchard Road east side slopes between Carob Drive and Deerpath Lane. $166.00 $166.00 $170.98 $176.11 $181.39 101 10 12,888 Lynn Road median between Mapleleaf Avenue and East Kelley Road. $158.00 $158.00 $162.74 $167.62 $172.65 102 10 11,769 Lynn Road north side parkway from 640' east of Mapleleaf Avenue to 105' west of Mapleleaf Avenue. $197.00 $197.00 $202.91 $209.00 $215.27 103 10 25,210 Lynn Road south side parkway from 640' east of Mapleleaf Avenue to 115' west of Mapleleaf Avenue. $326.00 $326.00 $335.78 $345.85 $356.23 104 10 5,144 Mapleleaf Avenue west side parkway from 160' north of Lynn Road to 2127 Mapleleaf Avenue. $31.00 $31.00 $31.93 $32.89 $33.87 105 11 89,517
Conejo Center Drive south side parkway and slope from 1,000' west of Lawrence Drive to 320' west of Lawrence Drive. Lawrence Drive slope located behind industrial buildings at 1415, 1355, and 1311 Lawrence Drive. $1,034.00
$1,034.00 $1,065.02 $1,096.97 $1,129.87
106 11 126,900 1993 Rancho Conejo Blvd., two manufactured slopes behind Municipal Service Center. $1,566.00 $1,566.00 $1,612.98 $1,661.36 $1,711.20

EXHIBIT B

SCHEDULE OF FEES

Item No.7L
Item No. Zone Sq Ft Item Description FY2022-2023 FY2023-2024 FY2024-2025 FY2025-2026 FY2026-2027 107 12 127,022
1660 Rancho Conejo Blvd., two manufactured slopes behind Baxter Pharmaceutical. Rancho Conejo Blvd. irrigated slope on north side of street between townhome complex and Baxter Pharmaceutical. $1,688.00
$1,688.00 $1,738.63 $1,790.79 $1,844.51
108 13 26,232 Hillcrest Drive north side parkway and slopes from 170' west of Kalinda Place to 960' east of Kalinda Place. $433.00 $433.00 $445.99 $459.37 $473.15 109 13 19,612 Hillcrest Drive median from Citation Way to Rolling Meadow $294.00 $294.00 $302.82 $311.90 $321.26110 13 95,621 Canyon Vista Drive open space landscape located behind the homes on the north and east side of Canyon Vista Drive. The area extends between Ventu Park Road and the flood channel gate located on Hillcrest Drive. $961.00
$961.00 $989.83 $1,019.52 $1,050.10
111 13 14,816
Hillcrest Drive north side parkway from 1,000' east of Rolling Meadow Court to Ventu Park Road. Ventu Park Road east side parkway from Hillcrest Drive to 350' north of Hillcrest Drive (end of block wall). $382.00
$382.00 $393.46 $405.26 $417.42
112 13 35,940 Ventu Park Road medians between Hillcrest Drive and Pauling Drive. $414.00 $414.00 $426.42 $439.21 $452.39 113 13 193,926
Ventu Park Road south and west side parkways, open space, and riparian areas (not including stream bed) from the east end of Glenbrock Lane to Amgen property line on Ventu Park Road, 20' west of V-ditch. Indian Burial Ground at the northwest corner of Ventu Park Road and Hillcrest Drive, includes parkway and landscape slopes 430' north of Hillcrest Drive to 320' west of Ventu Park Road. $2,140.00
$2,140.00 $2,204.19 $2,270.32 $2,338.42
114 13 13,743
Ventu Park Road east side parkway from 350' north of Hillcrest Drive to Rancho Conejo Playfields. Ventu Park Road north side parkway from Lawrence Drive (not including monument) to end of block wall (Amgen property Line). $159.00
$159.00 $163.77 $168.68 $173.74
115 13 25,963 Hillcrest Drive north side parkway from 590' east of San Carlos Drive to 620' west of San Carlos Drive. $300.00 $300.00 $309.00 $318.27 $327.82 116 14 23,242 Wildwood Ave. north side parkway between Olsen Road and Storm Cloud Street. $226.00 $226.00 $232.78 $239.76 $246.95 117 14 17,732 Wildwood Ave. south side parkway between Big Sky Drive and Olsen Road. $205.00 $205.00 $211.15 $217.48 $224.01 118 14 22,649 Olsen Road medians between Thunderhead Street and Spring Meadow Avenue. $609.00 $609.00 $627.27 $646.09 $665.47 119 14 28,580 Olsen Road west side parkway from 400' north of Thunderhead Street to 1000' south of Wildwood Avenue. $330.00 $330.00 $339.90 $350.10 $360.60 120 14 73,887
Olsen Road west side parkway from 300' north of Ave. De Los Arboles to Ave. De Los Arboles. Ave. De Los Arboles north side parkway from Olsen Road to Canna Street. Canna Street east side parkway and slope from Ave. De Los Arboles to 235' north of Timberwood Avenue. $754.00
$754.00 $776.62 $799.92 $823.91
121 14 9,364 Ave. De Los Arboles median between Lynn Road and Canna Street. $92.00 $92.00 $94.76 $97.60 $100.53 122 14 14,858 Wildwood Avenue north and south side parkways between Big Sky Drive and Camino De Celeste. $142.00 $142.00 $146.26 $150.65 $155.17

EXHIBIT B

SCHEDULE OF FEES

Item No.7L
Item No. Zone Sq Ft Item Description FY2022-2023 FY2023-2024 FY2024-2025 FY2025-2026 FY2026-2027 123 15 87,549
Janss Road south side parkway from 350' west of Lynn Road to 125' east of Lynnmere Drive. Janss Park located between Janss Road and Ferndale Place. $806.00
$806.00 $830.18 $855.08 $880.73
124 15 17,471 Janss Road south side parkway and slope from 130' west of Lynnmere Drive to 145' east of Simsbury Court. $132.00 $132.00 $135.96 $140.04 $144.24 125 15 31,038
Janss Road east side slope from 230' west of Stonehill Circle to Lynnmere Drive. Lynnmere Drive north side slope from Janss Road to 155' west of Ramsgate Circle. $123.00
$123.00 $126.69 $130.49 $134.40
126 15 10,186 Ramsgate Circle east side slope located near the cul-de-sac. $117.00 $117.00 $120.51 $124.12 $127.85127 15 13,635 Janss Road median between Lynn Road and Hartwick Circle. $147.00 $147.00 $151.41 $155.95 $160.63128 15 30,457 Janss Road north side parkway between Lynn Road and the grape-stake fence located 160' east of Hartwick Circle. This item contains one battery controller. $270.00
$270.00 $278.10 $286.44 $295.03
129 15 26,523
Hartwick Circle open space landscape located at the north end of the street and behind the homes on the east side of Hartwick Circle. The area extends between Janss Road and the northern slope adjacent to the utility access Road. $306.00
$306.00 $315.18 $324.63 $334.37
130 15 32,765 Stetson Court open space landscape located at the north end of the street and behind the homes on the west side of Truett Circle. $328.00 $328.00 $337.84 $347.97 $358.41 131 15 4,805 Janss Road north side slope from 340' west of Kirtland Circle to 135' east Stonehill Circle. $56.00 $56.00 $57.68 $59.41 $61.19 132 15 51,027 Stonehill Circle west side slope and Janss Road north side slope from Hopewell Court to 2096 Stonehill Circle. $509.00 $509.00 $524.27 $540.00 $556.19 133 15 31,023 Janss Road west side slope and Lynmere Drive north side slope from 365' north of Lynmere Drive to 300' west of Janss Road. $316.00 $316.00 $325.48 $335.24 $345.30 134 16 24,031 Lynn Road turf medians between the 101 Freeway and Greenmeadow Avenue. $308.00 $308.00 $317.24 $326.76 $336.56 135 16 21,735 Lynn Road north side parkway and slope from 520' south of the southbound101 Lynn Road off-ramp to Greenmeadow Avenue. $242.00 $242.00 $249.26 $256.74 $264.44 136 16 81,643
Greenmeadow Avenue, greenbelt slope located behind the homes on the east side of Greenmeadow Avenue. Access points are located on Newbury Road and Cypress Street. $1,014.00
$1,014.00 $1,044.42 $1,075.75 $1,108.02
137 17 46,796 Ave. De Los Arboles north side parkway and slope from 75' east of Regina Avenue to 75' east of Odebolt Drive. $480.00 $480.00 $494.40 $509.23 $524.50 138 17 20,202 Ave. De Los Arboles north side slope from 75' east of Regina Avenue to Lynn Road. $233.00 $233.00 $239.99 $247.19 $254.60 139 17 48,607 Lynn Road east side slope from Ave. De Los Arboles to 650' south of Wildwood Avenue. $490.00 $490.00 $504.70 $519.84 $535.43 140 17 67,663 Olsen Road east side slope from 300' north of Thunderhead Street to 650' south of Wildwood Avenue. $682.00 $682.00 $702.46 $723.53 $745.23 141 17 18,976 Olsen Road turf medians between Ave. De Los Arboles and Thunderhead Street/Starfire Avenue. $355.00 $355.00 $365.65 $376.62 $387.92 142 17 9,137 Wildwood Avenue slope located at the end of the cul-de-sac east of Lynn Road (Battery operated irrigation valve). $106.00 $106.00 $109.18 $112.45 $115.83 143 18 20,201
Ave. De Los Arboles south side parkway between 100' east of Keats Avenue to Longfellow Street. This item contains four battery controllers. $227.00
$227.00 $233.81 $240.82 $248.05

EXHIBIT B

SCHEDULE OF FEES

Item No.7L
Item No. Zone Sq Ft Item Description FY2022-2023 FY2023-2024 FY2024-2025 FY2025-2026 FY2026-2027 144 19 28,329
Lynn Road east side slope and Janss Road south side parkway and slope from 350' south of Janss Road to the v-ditch located 520' east of Lynn Road. $327.00
$327.00 $336.81 $346.91 $357.32
145 20 100,079 Lynn Road west side parkway and slope from the block wall located 160' north of Camino Manzanas to Janss Road. $1,026.00 $1,026.00 $1,056.78 $1,088.48 $1,121.13 146 21 63,892
South Moorpark Road east side parkway, Rolling Oaks Drive south side parkway, and Los Padres Drive north side parkway from 359 Hunters Point Drive to 140' west of the apartment complex driveway on Rolling Oaks Drive. Includes medians on Hunters Point Drive to Fox Hills Drive $759.00
$759.00 $781.77 $805.22 $829.37
147 21 13,675 Hillsborough Street at Las Padres Drive, southwest corner up to 431 Hillsborough Street. $158.00 $158.00 $162.74 $167.62 $172.65 148 21 12,228 South Moorpark Road turf median from Rolling Oaks Drive to Los Padres Drive. $162.00 $162.00 $166.86 $171.87 $177.02 149 22 37,520 Moorpark Road center medians between Olsen Road and 2967 Moorpark Road. This item contains two EZ-FLO fertilizer tanks. $508.00 $508.00 $523.24 $538.93 $555.10 150 22 5,550
Moorpark Road west side parkway between Gas Station at 3505 Moorpark Road and 2967 Moorpark Road. This item contains six battery controllers. $284.00
$284.00 $292.52 $301.29 $310.33
151 22 4,497 Olsen Road south side parkway between the Gas Station at 3505 Moorpark Road and Spring Meadow Avenue. $52.00 $52.00 $53.56 $55.17 $56.82 152 22 23,582
Mountclef Blvd. east side parkway and Olsen Road south side parkway from 130' south of Faculty Court to 350' east of Mountclef Blvd. $252.00
$252.00 $259.56 $267.35 $275.37
153 22 8,617 Olsen Road turf median between Spring Meadow Avenue and Moorpark Road. $155.00 $155.00 $159.65 $164.44 $169.37 154 22 10,554
Olsen Road south side parkway and Moorpark Road east side parkway from the end of the sidewalk on Moorpark Road to 350' east of Moorpark Road. Does not include 3510 Moorpark Road. $122.00
$122.00 $125.66 $129.43 $133.31
155 23 8,390 Moorpark Road east side parkway from 220' north of Calle Entrar to 400' south of Calle Entrar. $97.00 $97.00 $99.91 $102.91 $105.99 156 24 35,068
North Moorpark Road west side parkway from 205' north of Crossridge Court to 460' south of Crossridge Court. North Moorpark Road east side slope directly across from Crossridge Court. $256.00
$256.00 $263.68 $271.59 $279.74
157 24 63,965
Rushing Creek Place, landscaped open space behind all homes on Rushing Creek Place starting 550’ west of Floating Cloud Street and ending 700’ east of Floating Cloud Street. Includes parkway between 626 and 550 Rushing Creek Place. $1,399.00
$1,399.00 $1,440.97 $1,484.19 $1,528.71
158 24 30,630
Olsen Road north side parkway from 620' west of Floating Cloud Street from the end of sidewalk to the monument arch located 1,895' east of Floating Cloud Street, including street trees on slope. Sidewalk requires frequent debris removal. $637.00
$637.00 $656.11 $675.79 $696.06
159 24 32,733 Pederson Road turf median between Olsen Road and Calle Almendro. $842.00 $842.00 $867.26 $893.27 $920.07 160 GF 37,758 Pederson Road turf median between Olsen Road and Northwood Pkwy $998.00 $998.00 $1,027.94 $1,058.77 $1,090.53

EXHIBIT B

SCHEDULE OF FEES

Item No.7L
Item No. Zone Sq Ft Item Description FY2022-2023 FY2023-2024 FY2024-2025 FY2025-2026 FY2026-2027 161 24 71,234 Pederson Road north side parkway from Olsen Road to 300' east of Northwood Parkway/Calle Castano. $580.00 $580.00 $597.40 $615.32 $633.78 162 24 9,745 Olsen Road south side turf parkway from Pederson Road to 1,005' north of Pederson Road. $138.00 $138.00 $142.14 $146.40 $150.80 163 24 23,903 Flying Hills Lane landscaped slope at the end of the cul-de-sac. $20.00 $20.00 $20.60 $21.22 $21.85164 24 67,149 Northwood Parkway east side slope, Mabrey Court south side slope, and landscape lot behind all homes on Mabrey Court. $642.00 $642.00 $661.26 $681.09 $701.53 165 25 45,534 Ave. De Los Arboles turf medians between the 23 Freeway and Kensington Avenue. $555.00 $555.00 $571.65 $588.80 $606.46 166 25 20,968 Erbes Road east side parkway between Ave. De Las Flores and Ave. De Los Arboles. $242.00 $242.00 $249.26 $256.74 $264.44 167 25 6,910 Knightsbridge Avenue north side parkways and slopes between Irongate Place and Lang Ranch Elementary School. $70.00 $70.00 $72.10 $74.26 $76.49 168 25 5,496 Laurelwood Drive south side parkway from 120' east of Parkview Drive to 75' east of Pocano Court. $63.00 $63.00 $64.89 $66.84 $68.84 169 25 5,536 Ave. De Los Arboles south side shrub and tree parkway between Parkview Drive and Kensington Avenue $64.00 $64.00 $65.92 $67.90 $69.93 170 25 9,769 Ave. De Los Arboles south side turf parkway between Erbes Road and Parkview Drive. $103.00 $103.00 $106.09 $109.27 $112.55 171 25 78,944
Parkview Drive west side parkway between Rikkard Drive and Ave. De Los Arboles. Ave. De Los Arboles north side slope between Parkview Drive and the turf monument. Erbes Road east side slope between the turf monument and Meadowbrook Court. Meadowbrook Court south side parkway between Erbes Road and Rikkard Drive. (Does not include the turf monument at the northeast corner of Ave. De Los Arboles and Erbes Road). $812.00
$812.00 $836.36 $861.45 $887.29
172 25 67,213 Erbes Road median between Ave. De Las Flores and Sunset Hills Blvd. $796.00 $796.00 $819.88 $844.47 $869.80 173 25 45,491
Meadowbrook Court north side parkway and median between Rikkard Drive and Erbes Road. Erbes Road east side slope between Meadowbrook Court and Pederson Road. Pederson Road south side parkway and median between Rikkard Drive and Erbes Road. $480.00
$480.00 $494.40 $509.23 $524.51
174 25 39,784
Pederson Road north side parkway between Rikkard Drive and Erbes Road. Erbes Road east side parkway between Pederson Road and Laurelwood Drive. Laurelwood Drive south side parkway between Erbes Road and Rikkard Drive. $440.00
$440.00 $453.20 $466.79 $480.80
175 25 34,900
Laurelwood Drive north side parkway between Rikkard Drive and Erbes Road. Erbes Road east side slope between Laurelwood Drive and Monte Carlo Drive. $152.00
$152.00 $156.56 $161.26 $166.09
176 25 25,538
Erbes Road east and south side parkways between Sunset Hills Blvd. and Westland Place (includes manual watering of parkway and frequent debris removal from sidewalk between Sunset Hills Blvd. and McCrea Road). Erbes Road and Westland Place south and west side slopes from 390' west of Westland Place to Mapleknoll Place. $265.00
$265.00 $272.95 $281.14 $289.57

EXHIBIT B

SCHEDULE OF FEES

Item No.7L
Item No. Zone Sq Ft Item Description FY2022-2023 FY2023-2024 FY2024-2025 FY2025-2026 FY2026-2027 177 25 11,549
Westland Place northeast side slope between Mapleknoll Place and Erbes Road. Erbes Road east side parkway and slope between Westland Place and Fernleaf Court. Fernleaf Court south side slope between Erbes Road and Mapleknoll Place. $131.00
$131.00 $134.93 $138.98 $143.15
178 25 21,613
Erbes Road east side slope from Fernleaf Court to 145' north of Fernleaf Court. Erbes Road east side parkway from Fernleaf Court to equestrian staging area parking lot. Erbes Road northeast side parkway and slope from Lemonberry Place to 450' southeast of Lemonberry Place. $250.00
$250.00 $257.50 $265.22 $273.18
179 ** ** Item Intentionally Blank $0.00 $0.00 $0.00 $0.00 $0.00180 25 111,298 Erbes Road west side parkway from the 23 Freeway overpass to 400' north of McCrea Road. Erbes Road west side parkway (both sides of sidewalk) from 400' north of McCrea Road to Sunset Hills Blvd. Sunset Hills Blvd. north side slope from Erbes Road to 530' west of Erbes Road. This item contains one EZ-FLO fertilizer $1,186.00
$1,186.00 $1,221.58 $1,258.22 $1,295.96
181 25 154,086 Rob Court open space, irrigated areas behind homes. $1,662.00 $1,662.00 $1,711.86 $1,763.21 $1,816.10182 25 49,202 Monte Carlo Drive landscaped open space buffer zone behind homes on the southwest side of Monte Carlo Drive. $568.00 $568.00 $585.04 $602.59 $620.66 183 25 164,892 Monte Carlo Drive northeast side slope and open space area between Monte Carlo Drive and Sunset Hills Blvd. $1,666.00 $1,666.00 $1,715.98 $1,767.45 $1,820.47 184 25 297,586 Peak Place open space area behind homes on the south and west sides of Peak Place. $3,062.00 $3,062.00 $3,153.85 $3,248.46 $3,345.90 185 25 268,957 Sunset Hills Blvd. south side slopes between Avenida Amaranto and Ocean Bluff Avenue. $2,807.00 $2,807.00 $2,891.20 $2,977.93 $3,067.26 186 25 47,652 Sunset Hills Blvd. north side parkway and slopes between Avenida Amaranto and the v-ditch located 850' east of Avenida $1,077.00 $1,077.00 $1,109.31 $1,142.58 $1,176.86 187 25 1,363 Sunset Hills Blvd. median east of Avenida Amaranto. $17.00 $17.00 $17.51 $18.04 $18.58188 25 46,639 Sunset Hills Blvd. north side slope from 360' east of Erbes Road to Avenida Amaranto. Includes small slope and parkway on the west side of Avenida Amaranto. $39.00
$39.00 $40.17 $41.37 $42.62
189 25 15,742 Sunset Hills Blvd turf median between Avenida Amaranto and Erbes Road. $210.00 $210.00 $216.30 $222.79 $229.47 190 25 3,349
Avenida Amaranto west side turf parkway between Calle Riscoso and McCrea Road. McCrea Road south side turf parkway from Avenida Amaranto to Avenida Ladera. $138.00
$138.00 $142.14 $146.40 $150.80
191 26 70,810
El Monte Drive east side parkway from 1550 El Monte Drive to Janss Road. Janss Road north side turf parkway and slope from El Monte Drive to Pleasant Oaks Place. Pleasant Oaks Place west and east side slopes between Janss Road and Shadow Oaks Place. Janss Road north side turf parkway and slope between Pleasant Oaks Place and Country Oaks Lane. Country Oaks Lane west side slope between Janss Road and Shadow Oaks Place. Janss Road north side parkway located adjacent to 1700 Country Oaks Lane. $767.00
$767.00 $790.01 $813.71 $838.12

EXHIBIT B

SCHEDULE OF FEES

Item No.7L
Item No. Zone Sq Ft Item Description FY2022-2023 FY2023-2024 FY2024-2025 FY2025-2026 FY2026-2027 192 26 90,500
Erbes Road, west side between Marview Drive and Sapra Street. Bridle Oaks Court landscaped open space area located behind homes (begins behind 1776 Bridle Oaks Court and ends adjacent to the west side of 1812 Marview Drive). $1,000.00
$1,000.00 $1,030.00 $1,060.90 $1,092.72
193 26 195,727
Shadow Oaks Place landscaped open space area located behind homes on Country Oaks Lane, Oakridge Court, Valley High north side cul-de-sac, and Sapra Street west side cul-de-sac (entrances to open space areas are located across the street from 1688 Shadow Oaks Place and at 1876 Sapra Street). $2,161.00
$2,161.00 $2,225.82 $2,292.59 $2,361.36
194 26 14,033 Shadow Oaks Place north side slope located behind 1633 Shadow Oaks Place and between 1633 and 1657 Shadow Oaks $152.00 $152.00 $156.56 $161.26 $166.09 195 26 22,389
Janss Road south side parkway between El Monte Drive and La Granada Drive. Includes turf and shrubs located at the southeast corner of Janss Road and El Monte Drive and the woodchip area, slope, and trees at the top of the retaining wall located at the southwest corner of Janss Road and La Granada Drive. $136.00
$136.00 $140.08 $144.28 $148.61
196 26 5,201 La Granada Drive medians (two) located at the southeast corner of Janss Road and La Granada Drive. $60.00 $60.00 $61.80 $63.65 $65.56 197 27 5,161 Crown View Court south side slope between La Granada Drive and 2526 Crown View Court. $60.00 $60.00 $61.80 $63.65 $65.56 198 28 76,594 Anteres Court north side slope, west end of Hartglen Ave. (located within gated community). $865.00 $865.00 $890.95 $917.67 $945.20 199 28 34,910 Hampshire Road turf medians between Townsgate Road and Westlake Blvd. $471.00 $471.00 $485.13 $499.68 $514.67 200 28 25,328 Agoura Road turf medians between Westlake Blvd. and the Los Angeles County line. $315.00 $315.00 $324.45 $334.18 $344.21 201 28 24,356 Agoura Road south side turf parkway between Westlake Blvd. and the Los Angeles County line. $438.00 $438.00 $451.14 $464.67 $478.61 202 28 15,183 Townsgate Road medians between Village Glen Ave. and Lakeview Canyon Road. $340.00 $340.00 $350.20 $360.70 $371.52 203 28 35,145 Triunfo Canyon Road turf medians between Westlake Blvd. and the Los Angeles County line. $582.00 $582.00 $599.46 $617.44 $635.96 204 28 20,996
Triunfo Canyon Road north side frontage road turf medians between the stairs at Windward Circle to the Los Angeles County line. $275.00
$275.00 $283.25 $291.75 $300.50
205 28 87,674 Westlake Blvd. medians from the 101 Freeway to Potrero Road. $1,433.00 $1,433.00 $1,475.99 $1,520.26 $1,565.87206 28 6,900 Westlake Blvd. west side parkway from 150' south of Triunfo Canyon Road to Bridgegate Street. $203.00 $203.00 $209.09 $215.36 $221.82 207 28 3,076 Bridgegate Street north side parkway between from Westlake Blvd. and Clayford Court. $65.00 $65.00 $66.95 $68.96 $71.03 208 28 1,457 Clayford Court east side turf parkway from Bridgegate Street to Barclay Court. $75.00 $75.00 $77.25 $79.57 $81.95 209 28 53,330 Westlake Blvd. west side turf parkway and frontage road turf medians from Bridgegate Street to 300' north of Potrero Road. $610.00 $610.00 $628.30 $647.15 $666.56 210 28 18,885 Aspenwall Road east side frontage road turf median between Westlake Blvd. and Aspenwall Road. $218.00 $218.00 $224.54 $231.28 $238.21

EXHIBIT B

SCHEDULE OF FEES

Item No.7L
Item No. Zone Sq Ft Item Description FY2022-2023 FY2023-2024 FY2024-2025 FY2025-2026 FY2026-2027 211 28 10,859
Westlake Blvd. east side parkway and landscape area from Devonshire Court to Potrero Road. Pedestrian walkway and gabions (solar controller). $125.00
$125.00 $128.75 $132.61 $136.59
212 28 79,479 Potrero Road north side frontage road turf median from 100' west of Westlake Blvd. to Vista Oaks Way. $765.00 $765.00 $787.95 $811.58 $835.93 213 28 11,061 Potrero Road, turf and shrubs on flood plain entryway between the north end of Vista Oaks Way and the chain gate. $128.00 $128.00 $131.84 $135.79 $139.87 214 28 369,241
Westlake and Potrero turf flood plains. Begins at Westlake Blvd. adjacent to the flood control channel southwest of Bridgegate Street and ends behind Margate Place at Vista Oaks Way. $4,065.00
$4,065.00 $4,186.94 $4,312.54 $4,441.90
215 29 212,414
Auto Mall Drive south side parkway between the end of the sidewalk across from 3945 Auto Mall Drive and the west end of 3550 Auto Mall Drive. Includes Caltrans side of the 101 Freeway and stream bed. $2,085.00
$2,085.00 $2,147.54 $2,211.97 $2,278.32
216 30 50,955 Westlake Blvd. shrub and turf medians between the 101 Freeway and Hillcrest Drive. $642.00 $642.00 $661.26 $681.09 $701.53 217 30 18,990 Duesenberg Drive east side slope between Hillcrest Drive and Thousand Oaks Post Office. $219.00 $219.00 $225.57 $232.34 $239.31 218 30 25,995 Hillcrest Drive south side turf parkway between Duesenberg Drive and Westlake Blvd. $383.00 $383.00 $394.49 $406.32 $418.51 219 30 1,891 Cascade Avenue north side turf parkway between Westlake Blvd. and Wasatch Court. $22.00 $22.00 $22.66 $23.34 $24.04 220 30 1,170 Santiago Street north side parkway between Westlake Blvd. and Sierra Drive. $14.00 $14.00 $14.42 $14.85 $15.30 221 30 64,524
Westlake Blvd. turf medians between Hillcrest Drive and Valley Springs Drive. Includes monument near Skelton Canyon and the median at the southeast intersection of Westlake Blvd. and Valley Springs Drive. $957.00
$957.00 $985.71 $1,015.28 $1,045.73
222 30 79,279 Westlake Blvd. west side parkway between Hillcrest Drive and Valley Springs Drive. $1,243.00 $1,243.00 $1,280.29 $1,318.69 $1,358.25 223 30 128,530 Westlake Blvd. east side decomposed granite (D/G) path, from Hillcrest Drive to 500' north of 2170 Westlake Blvd. $1,561.00 $1,561.00 $1,607.83 $1,656.06 $1,705.73 224 30 37,803 Westlake Blvd. medians between Valley Springs Drive and Kanan Road. $474.00 $474.00 $488.22 $502.86 $517.95 225 30 36,186 Westlake Blvd. west side parkway between Valley Springs Drive and Kanan Road. $418.00 $418.00 $430.54 $443.45 $456.76 226 30 28,703 Westlake Blvd. turf medians between Kanan Road and Allyson Street. $1,741.00 $1,741.00 $1,793.22 $1,847.02 $1,902.42 227 30 32,538 Westlake Blvd. west side parkway between Kanan Road and Allyson Street. $376.00 $376.00 $387.28 $398.90 $410.86 228 30 145,767 Kanan Road turf medians between Westlake Blvd. and Lindero Canyon Road. Includes monument near Lindero Canyon Road. $2,187.00 $2,187.00 $2,252.60 $2,320.18 $2,389.78 229 30 105,477 Kanan Road north side parkways between Westlake Blvd. and Lindero Canyon Road. $462.00 $462.00 $475.86 $490.13 $504.84 230 30 127,128 Kanan Road south side parkways between Westlake Blvd and Lindero Canyon Road. $2,030.00 $2,030.00 $2,090.89 $2,153.62 $2,218.22

EXHIBIT B

SCHEDULE OF FEES

Item No.7L
Item No. Zone Sq Ft Item Description FY2022-2023 FY2023-2024 FY2024-2025 FY2025-2026 FY2026-2027 231 30 56,850 Lindero Canyon Road turf medians between Kanan Road and the Westlake Village monument sign south of Blackbird Avenue. $375.00 $375.00 $386.25 $397.84 $409.77 232 30 82,828 Lindero Canyon Road west side parkway from Kanan Road to 310' south of Blackbird Avenue. $917.00 $917.00 $944.51 $972.84 $1,002.02 233 30 285,381
Lindero Canyon Road west side berm (turf and honeysuckle) from Kanan Road to 1,200' south of Rockfield Street, includes decomposed granite (D/G) path. $176.00
$176.00 $181.28 $186.72 $192.32
234 30 76,747
Thousand Oaks Blvd. turf medians between Duesenberg Drive and the Westlake Village Monument sign west of Via Colinas. Does not include annual color. $944.00
$944.00 $972.32 $1,001.49 $1,031.53
235 30 66,211
Thousand Oaks Blvd. north side parkway between the Westlake Village Monument Sign and Lakeview Canyon Road. Includes the east side of Via Merida from Thousand Oaks Blvd. to 380' north of Thousand Oaks Blvd. $740.00
$740.00 $762.20 $785.06 $808.61
236 30 14,878 Lakeview Canyon Road turf medians from Thousand Oaks Blvd. to 475' south of the gated community pavement change. $166.00 $166.00 $170.98 $176.11 $181.39 237 30 14,893
Lakeview Canyon Road west side turf parkway from 100' north of Thousand Oaks Blvd. to 230' south of the gated community pavement change. $172.00
$172.00 $177.16 $182.47 $187.95
238 30 38,060
Lakeview Canyon Road east side turf and shrub parkways from Thousand Oaks Blvd. to 150' south of the gated community pavement change. Includes landscaping in and around the faculty parking lot. $420.00
$420.00 $432.60 $445.58 $458.94
239 31 16,622
Oak Valley Lane west side slope between 2586 Oak Valley Lane and Lang Ranch Parkway. Includes 100' of weed abatement from all structures. $216.00
$216.00 $222.48 $229.15 $236.03
240 31 46,469
Westlake Blvd. south side parkway from Oak Valley Lane to 120' west of Oak Valley Lane. Oak Valley Lane west side parkway between Westlake Blvd. and 2618 Oak Valley Lane. $699.00
$699.00 $719.97 $741.57 $763.81
241 31 27,986 Westlake Blvd northwest side decomposed granite (D/G) paths between Autumn Ridge Drive and Ave. de los Arboles. $358.00 $358.00 $368.74 $379.80 $391.19 242 31 4,367 Westlake Blvd. median north of Ave. De Los Arboles. $75.00 $75.00 $77.25 $79.57 $81.95243 31 50,475 Westlake Blvd. medians from Ave. De Los Arboles to 200' north of Featherwood Street. $682.00 $682.00 $702.46 $723.53 $745.23 244 31 134,680 Westlake Blvd. west side parkway and slopes from 700' south of Ave. De Los Arboles to 275' south of Featherwood Street. $1,356.00 $1,356.00 $1,396.68 $1,438.57 $1,481.73 245 31 59,202 Westlake Blvd. east side decomposed granite (D/G) path from Ave. De Los Arboles to 140' south of Rainfield Avenue. $684.00 $684.00 $704.52 $725.65 $747.42 246 31 93,992 Westlake Blvd. east side parkway and slopes from Ave. De Los Arboles to 140' south of Rainfield Avenue. $986.00 $986.00 $1,015.58 $1,046.04 $1,077.42 247 31 27,757 Ave. De Los Arboles shrub medians from Kensington Avenue to Westlake Blvd. $351.00 $351.00 $361.53 $372.37 $383.54 248 32 246,542 Lynn Road north side parkway and slopes from Via Las Brisas to 250' north of Via Acosta. $2,636.00 $2,636.00 $2,715.07 $2,796.52 $2,880.41 249 32 30,401 Lynn Road center medians between Via Las Brisas and Rancho Dos Vientos Drive. $373.00 $373.00 $384.19 $395.71 $407.58 250 32 5,653 5276 Via Dolores at Via Espinosa - Greenbelt. $65.00 $65.00 $66.95 $68.96 $71.03

EXHIBIT B

SCHEDULE OF FEES

Item No.7L
Item No. Zone Sq Ft Item Description FY2022-2023 FY2023-2024 FY2024-2025 FY2025-2026 FY2026-2027 251 32 15,781 Lynn Road median between Fernhill Avenue and Via Las Brisas. $210.00 $210.00 $216.30 $222.79 $229.47252 32 549,718 Borchard Road north and south side parkways and slopes between Los Vientos Drive and Los Brisas, including equestrian trail and split rail fence. $7,000.00
$7,000.00 $7,209.98 $7,426.27 $7,649.03
253 32 33,857 Borchard Road medians between Los Vientos Drive and Las Brisas. This item contains one EZ-FLO fertilizer tank. $328.00 $328.00 $337.84 $347.97 $358.41 254 33 30,476
Lynn Road south side slopes between Regal Oak Court and East Kelly Road, includes the east side of East Kelly Road between Lynn Road and Mesa Avenue. Does not include the monument, equestrian trail, and split rail fence. $352.00
$352.00 $362.56 $373.44 $384.64
255 33 38,070 Lynn Road median between Ventu Park Road and East Kelly Road. $468.00 $468.00 $482.04 $496.50 $511.39 256 34 13,056 Lynn Road median from Haigh Road to 1,350 feet west of Haigh Road. $66.00 $66.00 $67.98 $70.02 $72.12 257 34 5,743 Lynn Road north side parkway from Haigh Road to 715' west of Haigh Road. $147.00 $147.00 $151.41 $155.95 $160.63 258 35 8,77 Ventu Park Road and Newbury Road, southeast corner monument, includes landscape and lighting. $10.00 $10.00 $10.30 $10.61 $10.93 259 35 26,699
Ventu Park Road medians between Newbury Road and Lynn Road. Lynn Road median from Ventu Park Road to 830 feet east of Ventu Park Road. $165.00
$165.00 $169.95 $175.05 $180.30
260 35 28,044 Olsen Road at Morningstar Avenue, south and east side slopes from Virgo Court to 420' east of Morningstar Avenue. $323.00 $323.00 $332.69 $342.67 $352.95 261 36 8,339 Camino Dos Rios north side parkway and medians, between Marion Street and Wendy Drive. $104.00 $104.00 $107.12 $110.33 $113.64 262 37 7,843 Reino Road medians south of Kimber Drive. $170.00 $170.00 $175.10 $180.35 $185.76 263 38 3,885
Moorpark Road east side parkway from Columbia Road to 750' north of Columbia Road (Ficus on wall). This item contains one EZ-FLO fertilizer tank. $92.00
$92.00 $94.76 $97.60 $100.53
264 39 6,928 Lynn Road at Ventu, southeast parkway bus stop landscape area. $71.00 $71.00 $73.13 $75.32 $77.58 265 Transit 311,321 Transportation Center, south of 101 Freeway at Rancho Road. $3,150.00 $3,150.00 $3,244.49 $3,341.82 $3,442.06266 621-8220 30,602 Olsen Road Lift Station, first driveway south of 23 Freeway, landscape and weed abatement along the access road. $598.00 $598.00 $615.94 $634.42 $653.45 267 611-8040 22,527 Arboles Pump Station, north side Ave. de los Arboles, 340' west of Vista Wood Drive. $260.00 $260.00 $267.80 $275.83 $284.11 268 611-8040 5,962 Lone Oaks Pump Station, north end of Lone Oak Drive. $81.00 $81.00 $83.43 $85.93 $88.51 269 611-8040 6,732 Sunset 1 Pump station, corner of Erbes Road and Lemonberry Place. $71.00 $71.00 $73.13 $75.32 $77.58 270 611-8050 5,890 Grissom Reservoir, north end of Grissom Street. $83.00 $83.00 $85.49 $88.05 $90.70 271 611-8050 19,806 Wilder Reservoir, north end of wilder Street. $234.00 $234.00 $241.02 $248.25 $255.70272 611-8050 4,158 Rolling Oaks Reservoir, south end Rimrock Drive. $48.00 $48.00 $49.44 $50.92 $52.45 273 611-8050 20,258 Kelly Reservoir, end of Whitegate Road, including all weed abatement within 100' of any structure. $238.00 $238.00 $245.14 $252.49 $260.07 274 611-8050 29,464 Ventu Reservoir, end of Kathleen Drive, landscaped areas and Open Space weed abatement within 100' of any structure. $827.00 $827.00 $851.81 $877.36 $903.68 275 611-8050 15,369 Sunset II Reservoir, entrance Fernleaf Court, approximately 100' north of Mapleknoll Place. $178.00 $178.00 $183.34 $188.84 $194.50

EXHIBIT B

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Item No.7L
Item No. Zone Sq Ft Item Description FY2022-2023 FY2023-2024 FY2024-2025 FY2025-2026 FY2026-2027 276 611-8050 17,295 Sunset III Reservoir, entrance east end of McCrea, north side. $200.00 $200.00 $206.00 $212.18 $218.54277 611-8050 69,751 Lang Ranch Reservoir, entrance east end of Peak Place. $806.00 $806.00 $830.18 $855.08 $880.73278 611-8050 128,056 Oakbrook Reservoir, entrance from Westlake Blvd. at Allison Court east to end of cul de sac through gate up hill. $1,379.00 $1,379.00 $1,420.37 $1,462.97 $1,506.86 279 611-8050 102,280
La Granada Reservoir, north end of Conejo School Road off Mountain Crest Circle, shrubs and weed abatement 100' from all surrounding structures $1,718.00
$1,718.00 $1,769.53 $1,822.62 $1,877.29
280 611-8050 9,147 Willow Lane Reservoir, south end of Conejo Ridge Avenue. $106.00 $106.00 $109.18 $112.45 $115.83281 611-8050 4,702 Freeway Reservoir, entrance at Foothill Drive and Fairview Road. $54.00 $54.00 $55.62 $57.29 $59.01 282 611-8050 27,539 Pederson Reservoir, on Pederson Road across from Uppingham Drive. $317.00 $317.00 $326.51 $336.30 $346.39 283 611-8050 51,715 Tara Reservoir, entrance off Northwood Parkway approximately 200' north of Marigold Place. $567.00 $567.00 $584.01 $601.53 $619.57 284 GF 8,444 Lawrence and Teller - Bio swell, retaining wall, and ground cover $80.00 $80.00 $82.40 $84.87 $87.42 285 28 4,180 Glastonbury and Triunfo - 1 station irritrol controller, hunters, pepper trees, turf, roses, back flow located behind 2269 $42.00 $42.00 $43.26 $44.56 $45.89 286 28 6,594 Village Glen and Agoura Rds - Three center medians on Village Glen south of Agoura Rd, weed control $20.00 $20.00 $20.60 $21.22 $21.85 287 GF 5,995 Los Robles and Holly Grove - 6 oak trees, woodchips, weed control, 1 battery controller, 1 back flow $16.00 $16.00 $16.48 $16.97 $17.48 288 GF 71,366 Lynn Rd from Lynnview to Mapleleaf - Street trees in median- Tree maintenance and weed control $211.00 $211.00 $217.33 $223.85 $230.56 289 289-6218 79,500 Hill Canyon - Landscaping maintenance $816.00 $816.00 $840.48 $865.69 $891.66290 289-6218 212,159 Hill Canyon - Gravel Maintenance $310.00 $310.00 $319.30 $328.88 $338.74291 289-6218 271,073 Hill Canyon Road - Landscape Maintenance 10ft extension off roadway, includes Oak trees, Roadway Maintenance $897.00 $897.00 $923.91 $951.62 $980.17 292 GF 83,260
Willow Lane - Willow Lane vine wall, Willow Lane and Skyline Drive, Manzanita and Willow Lane, Willow Lane - Skyline to Manzanita. $180.00
$180.00 $185.40 $190.96 $196.69
293 Facility 26,088 Newbury Park Library $310.00 $310.00 $319.30 $328.88 $338.74294 Facility 67,479 Teen Center - T.O. Library complex $622.00 $622.00 $640.66 $659.88 $679.67295 Facility 200,012 T.O. Library $1,890.00 $1,890.00 $1,946.69 $2,005.09 $2,065.24296 Facility 87,973 Goebel Center - T.O. Library Complex $620.00 $620.00 $638.60 $657.76 $677.49297 Facility 179,648 Civic Arts Plaza $2,250.00 $2,250.00 $2,317.49 $2,387.01 $2,458.62298 GF 19,332 Olsen Rd - Mountclef Blvd. to Campus Dr $387.00 $387.00 $398.61 $410.57 $422.88299 22 11,055 Olsen Rd - Mountclef Blvd to Spring Meadow Ave $238.00 $238.00 $245.14 $252.49 $260.07300 GF 12,803 Thousand Oaks Blvd $230.00 $230.00 $236.90 $244.01 $251.33301 17 11,303 Olsen Rd - Wildwood Ave to Starfire Ave $380.00 $380.00 $391.40 $403.14 $415.23302 GF 44,640 Hillcrest Dr - Paseo Grande to Lynn Rd $642.00 $642.00 $661.26 $681.09 $701.53303 GF Weekly Shopping Cart and Unauthorized Sign Pick Up $3,098.00 $3,098.00 $3,190.93 $3,286.65 $3,385.24 The Contractor shall perform the following weekly services. Each Monday or the first day following a Monday Holiday: Pick up litter, trash, shopping carts and unauthorized signs on all major arterial streets, sidewalks, landscaped areas within the City of Thousand Oaks boundaries.

EXHIBIT B

SCHEDULE OF FEES

Item No.7L
Item No. Zone Sq Ft Item Description FY2022-2023 FY2023-2024 FY2024-2025 FY2025-2026 FY2026-2027 Alphabetical Order: Agoura Road, Automall Drive, Ave. de los Arboles, Ave. de los Flores, Borchard Road, Brazil, Camino Dos Rios, Conejo School Road, Dusenburg Road, Erbes Road, Gainsborough Road, Haaland Road, Hampshire Road, Hillcrest Drive, Hodencamp Road, Janss Road, Kanan Road, Lakeview Canyon, Lawrence Drive, Lindero Canyon, Lynn Road, Moorpark Road, Mountclef Blvd., Newbury Road, Drive, Lindero Canyon, Lynn Road, Moorpark Road, Mountclef Blvd., Newbury Road, Paige Lane, Rancho Conejo Blvd., Rancho Dos Vientos, Reino Road, Newbury Road, Old Conejo Road, Olsen Road, Pederson Road, Potrero Road, Skyline Drive, Sunset Hills Blvd, Teller Road, Thousand Oaks Blvd., Townsgate Road, Triunfo Canyon, Ventu Park Road, Via los Brisas, Westlake Blvd., Wendy Drive, Wilbur Road, Wildwood Avenue.

FY2022-2023 FY2023-2024 FY2024-2025 FY2025-2026 FY2026-2027 Monthly Total $168,610.00 $168,610.00 $173,667.79 $178,877.56 $184,243.27Yearly Total $2,023,320.00 $2,023,320.00 $2,084,013.52 $2,146,530.67 $2,210,919.23Extra Services $300,000.00 $300,000.00 $300,000.00 $300,000.00 $300,000.00Total Contract Cost for all 5-years $11,988,103.42 Description Straight Time Overtime
Laborer Cost Per Hour $36.00 $42.00Operator Cost Per Hour $46.00 $58.00Foreman Cost Per Hour $38.00 $46.00Irrigation Specialist Cost Per Hour $58.00 $77.00Arborist Cost Per Hour $120.00 $144.00Pest Control Technician Cost Per Hour $52.00 $64.00Material Cost plus 15% Extra Services

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TO: Andrew P. Powers, City Manager
FROM: Clifford G. Finley, Public Works Director
DATE: June 14, 2022
SUBJECT: Updated Speed Hump Installation Policy
RECOMMENDATION:

Adopt resolution establishing updated “Speed Hump Installation Policy” recommended by the Traffic and Transportation Advisory Commission on April 20, 2022.

FINANCIAL IMPACT:

No Additional Funding Requested. Minimal staff time and costs required to prepare resolution, which is included in the Adopted FY 2021-22 General Fund Budget. Requests for installation of speed humps are funded by the General Fund.

Current installation costs for a typical set of ten-speed humps is approximately $50,000.

BACKGROUND:

During a speed hump installation request hearing on October 21, 2021, the Traffic and Transportation Advisory Commission (TTAC) requested staff review and update the City’s existing Speed Hump Installation Policy (Policy), which has been in effect since May 19, 2009 (Attachment #1). On January 19, 2022, staff brought recommended edits to the Policy for TTAC review and received input and feedback. Based on that input, a proposed replacement 2022 Speed Hump Installation Policy was developed and reviewed by TTAC on April 20, 2022.

The April 20, 2022 TTAC staff report provides background on why TTAC deemed it important to update the City’s Policy to be more consistent with current engineering standards and practices (Attachment #2). That staff report includes a red-line markup of the existing policy showing the proposed changes. The TTAC voted 3-0 at the April 20, 2022 meeting to recommend City Council approve the new updated Policy with various language edits and enhancements (Attachment #3).

Item No.7M
Updated Speed Hump Installation Policy
June 14, 2022

DISCUSSION/ANALYSIS:

The proposed Policy contains minor edits and incorporates “best practices” to engineering terminology and improves the wording of certain sections for greater clarity. Key eligibility criteria, such as the minimum 75 percent petition requirement to demonstrate neighborhood support, and the minimum daily traffic volume requirement of 2,000 vehicles per day (VPD) remain unchanged. The summary and description of the key changes to the resolution are as follows:

SECTION A – Eligibility Criteria Policy for Speed Humps  Order of eligibility criteria adjusted to list parameters that residents could determine without field investigation being listed first, followed by those criteria that require field studies and engineering analysis (traffic volume, speed, etc.).
 The original list of ten possible reasons to reduce the required traffic volume criteria from 2,000 VPD to 1,500 VPD was reduced to nine possible reasons. In addition, language within the nine criteria that had subjective interpretation (e.g., hidden driveways or narrow street) adjusted to include measurable criteria based on information contained in the City’s Road Design and Construction Standards.
 Outdated “Speed Lump” terminology replaced with “Speed Cushions”.  To discourage repeat petition requests each year, new criteria is added which requires a minimum of four years (48 months), before another speed hump request can be considered for a subject street. This is consistent with the term of each Commissioner/Councilmember and neighborhood road conditions are not expected to experience significant change within four years. The four-year period is also less than the minimum period the State requires radar speed surveys be updated to maintain or change a speed limit.
 Language updated to clarify that the policy applies to speed hump requests originating from property owners at the neighborhood level.

SECTION B – Rules and Regulations Policy for Speed Humps  Outdated “Speed Lump” terminology replaced with “Speed Cushions.”  Prerequisite for a local Education Program to be implemented eliminated (Neighborhood Speed Awareness Program).

Item No.7M
Updated Speed Hump Installation Policy
June 14, 2022

 Language clarified that all criteria in Section A need to be met in order for staff to recommend the installation of speed humps for the subject street.

SECTION C – Procedure Policy for Processing Speed Hump Requests  Language adjusted to only require the petition signature rate of 75 percent to have the matter reviewed by TTAC, rather than all eligibility criteria having to be met in order to qualify for review by the TTAC.
 Appeal process clarified so that any resident within the petition zone is eligible to submit an appeal, and that the appeal fee must be submitted with the appeal before the item is scheduled for a City Council Agenda within 90 days.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goals:

D. Maintain strong commitment to public safety (including Police, Fire, Emergency Medical Services, and Emergency Management) to ensure City remains one of the safest Cities in the United States with a population over 100,000.

F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.

PREPARED BY: Jim Mashiko, Sr. Civil Engineer
Attachments:

Attachment #1 – Existing Speed Hump Policy: Res. No. 2009-045 Attachment #2 – April 20, 2022 TTAC Staff Report
Attachment #3 – Proposed Updated Speed Hump Resolution
DPW:940-10\ev\Council\2022\061422\Speed Hump Policy staff report.docx Item No.7M

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Item No.7M
TO: Traffic and Transportation Advisory Commission
FROM: Jim Mashiko, Senior Engineer
DATE: April 20, 2022
SUBJECT: Updates to City of Thousand Oaks Speed Hump Policy (Resolution No. 2009-045) - ACTION ITEM (Continued from January 19, 2022 meeting)
RECOMMENDATION:

1. Receive report and provide comments for the proposed draft City of Thousand Oaks Speed Hump Policy.

2. Recommend that the City Council approve the draft City of Thousand Oaks Speed Hump Policy.

BACKGROUND:

During a speed hump request hearing on October 21, 2021, the Traffic and Transportation Advisory Commission (TTAC) recommended staff to review and update the City of Thousand Oaks Speed Hump Policy (Policy) which has been in effect since May 19, 2009 (Resolution No. 2009-045, Attachment #1). On January 19, 2022, TTAC reviewed draft staff recommended edits and provided input to modify/update the Policy. Based on that input and others received to date, a proposed replacement 2022 Policy (Attachment #2) has been developed and is included in this report. Attachment #3 is the January 19, 2022, staff report which provides background as to how and why TTAC felt it is important to update the City Speed Hump Policy at this time to be more consistent with current engineering standards and practices.

DISCUSSION:

All notations shown on Attachment #1 were either mentioned during the October 2021 and January 2022 TTAC meetings or suggested by staff to be incorporated in the draft resolution (Attachment #2). Commissioner comments during these TTAC meetings indicated that the recommended changes are not believed to be significant and focused on a “best practice” update to engineering terminology and improving the wording of certain sections for greater clarity.

ATTACHMENT#2
Item No.7M
Updates to Speed Hump Policy (continued from January 19, 2022) April 20, 2022

The summary and description of key changes to the resolution are as follows:

SECTION A – ELIGIBILITY CRITERIA POLICY FOR SPEED HUMPS Language clarified to remove requests that are initiated by City Council.

Order of eligibility criteria adjusted to list parameters that residents could determine without field investigation being listed first followed by those criteria that require field studies and engineering analysis (traffic volume, speed, etc.).

Ten possible reasons to reduce traffic volume criteria from 2,000 vehicle requirement to 1,500 was reduced to nine possible reasons. Language within the nine criteria with subjective interpretation (e.g., hidden driveways or narrow street) adjusted to include measurable criteria (based on information contained in the City’s Road Design and Construction Standards). The 500- vehicle reduction was originally implemented in 2009 to be more sensitive to streets with unique characteristics that differ from the adopted standards described in the City’s Road Design and Construction Standards.

Traffic Volume threshold of 2,000 vehicles per day is based on the residential capacity of a residential street. Traffic volumes exceeding this number could be an indicator that the street is experiencing short cut traffic diversion from the adjacent arterial street system.

Traffic Speed criteria of 75 percent traveling faster than 25 mph is based on historical traffic surveys indicating that most residential streets experience up to 75 percent of vehicle more than 25 mph. Streets experiencing a higher than 75 percent of vehicles traveling above 25 mph would be considered higher than normal.

Outdated “Speed Lump” terminology eliminated and replaced with “Speed Cushions”.

New criteria added which requires a minimum four years (48 month) period has elapsed since the previous speed hump study for subject street. Four years is consistent with term of each Traffic Commissioner/City Councilmember. Four years is considered a conservative period considering Thousand Oaks’ residential neighborhoods are essentially “built out” and there are no new significant sources of neighborhood trip generation expected to impact neighborhood streets. Also, the four-year period is less than the minimum period the State requires radar speed surveys used to set speed limits to be updated.

Item No.7M
Updates to Speed Hump Policy (continued from January 19, 2022) April 20, 2022

SECTION B — RULES AND REGULATIONS POLICY FOR SPEED HUMPS Outdated “Speed Lump” terminology eliminated and replaced with “Speed Cushions”.

Prerequisite Education Program section eliminated (Neighborhood Speed Awareness Program).

Language clarified that all criteria in Section A shall be met in order for staff to recommend the installation of speed humps for the subject street.

SECTION C - PROCEDURE POLICY FOR PROCESSING SPEED HUMP

REQUESTS
Language adjusted to only require the petition signature rate of 75 percent needed to have matter reviewed by TTAC rather than all eligibility criteria having to be met in order to qualify for review by the TTAC.

Appeal process clarified which requires any resident within petition zone eligible to submit appeal and appeal fee must be submitted with appeal before item is scheduled for a City Council Agenda within 90 days of the appeal.

Next Steps:

Based on input received by the TTAC at the April 2022 meeting, staff will present the draft City of Thousand Oaks Speed Hump Policy to City Council for consideration in late Spring of 2022.

PREPARED BY: Jim Mashiko, Senior Engineer
Attachments:

Attachment #1 – City of Thousand Oaks Speed Hump Policy (Resolution No. 2009-045) with suggested areas for revision
Attachment #2 – Newly Proposed Draft 2022 Speed Hump Policy (for Council Consideration)
Attachment #3 – January 19, 2022, Staff Report on Speed Hump Policy Revisions
DPW:
?Traffic Commission\2022\April 20\0420\2022 Updates to Speed Hump Policy staff report.docx Item No.7M
ATTACHMENT#1 TO
THE 4/20/2022 TTAC

STAFF REPORT
Item No.7M
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Item No.7M
Item No.7M
RESOLUTION NO. 2022

RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF THOUSAND OAKS ESTABLISHING

ELIGIBILITY CRITERIA, RULES AND

REGULATIONS, AND PROCEDURES FOR

PROCESSING SPEED HUMP INSTALLATION

REQUESTS
WHEREAS, the Thousand Oaks City Council adopted Speed Hump Requirements, Policies and Procedures on June 21, 1983, regarding the installation of speed humps; and
WHEREAS, the intent of the City Council Policy in 1983 was to guard against the proliferation of speed humps Citywide which would burden emergency vehicle response times and create a significant inconvenience to the motoring public; and WHEREAS, since adoption of the City Council Speed Hump Policy in 1983, “significant speeding problems" were identified on 23 residential streets; and WHEREAS, from 1983 to 2009, City Councils took action to calm traffic and approved the installation of Speed Humps on the 23 “significant speeding problem" streets; and
WHEREAS, in February 1993, the City Council adopted an Amendment to the Circulation Element of the General Plan which added a goal that reads: "To move commuter traffic through the City on arterial streets in order to protect collector and neighborhood streets from the impacts of commuter traffic”; and WHEREAS, in 1995 and 1996, the City Traffic and Transportation Commission reviewed the original 1983 City Council adopted Speed Hump Policies and confirmed the policies are current to meet the needs of the motoring public and the goals of the City Council; and
WHEREAS, the installation of Speed Humps has demonstrated to be an effective traffic calming measure to reduce the negative effects of motor vehicle use, alter poor driver behavior, and improve community conditions for all motorists and non-motorized street users; and
WHEREAS, Speed Humps are traffic calming measures and are defined as a “road design feature of the roadway"; and
WHEREAS, the City Council, by Resolution, may restrict traffic flow on streets in order to reduce residential speeding utilizing Speed Humps for the purpose of implementing the goals and objectives of the Circulation Element of the General Plan; and
ATTACHMENT#2 TO
THE 4/20/2022 TTAC

STAFF REPORT
Item No.7M
WHEREAS, each request for Speed Humps is first reviewed by the City Traffic and Transportation Advisory Commission at a community noticed meeting, taking into consideration the engineer’s report and findings and all relevant issues and matters including public input and testimony regarding the appropriateness of the proposed Speed Humps, and making a recommendation to the City Council; and
WHEREAS, on April 15, 2009 the Traffic and Transportation Advisory Commission reviewed the elements of the 1983 Speed Hump Policy, discussed current residential speeding concerns, amended the shared costs concepts, discussed matters involving future speed humps near schools, the impact of speed humps on emergency response vehicles and recommended by a vote of 5-0 that the following 2009 Speed Hump Policy be approved by the City Council; and
WHEREAS, on May 19, 2009, the City Council voted 5-0 to accept the Traffic and Transportation Advisory Commission Recommendation of April 15, 2009, and enacted Resolution 2009-045 to be the Speed Hump Policy of the City of Thousand Oaks; and
WHEREAS, on January 19, 2002, and April 20, 2022, the Traffic and Transportation reviewed the elements of the Resolution 2009-045, discussed modifications to provide greater clarity, adjusted terminology consistent with current engineering standards and practices and eliminated outdated elements and recommended by a vote of _______ that the following 2022 Speed Hump Policy be approved by the City Council (and rescind Resolution 2009-045); and WHEREAS, on (month and date), 2022 the City Council voted ____ to accept the Traffic and Transportation Advisory Commission Recommendation of April 20, 2022, and to rescind Resolution 2009-045 and enact Resolution 2022-___ to be the Speed Hump Policy of the City of Thousand Oaks; and NOW, THEREFORE, BE IT RESOLVED by the Thousand Oaks City Council that the following ELIGIBILITY CRITERIA, RULES AND REGULATIONS, AND PROCEDURES FOR PROCESSING SPEED HUMP REQUESTS are
hereby adopted:

SECTION A - ELIGIBILITY CRITERIA POLICY FOR SPEED HUMPS (Requests initiated by the Public)

1. Petition: Upon filing with the City a written Speed Hump Petition of Affirmation request signed by 75 percent or more of the affected property owners fronting along the street (limit one signature per property), the City Council may consider a designated street for placement of Speed Humps.

2. Road Width: The road must not be wider than 40 feet.

3. Travel Lanes: The maximum number of travel lanes shall be two. Roadways with two travel lanes and a 2-way left turn lane shall not be considered.

Item No.7M

4. Residential Street: The road must meet California Vehicle Code definition of a residential street and have a speed limit of 25 mph. The residential street shall not be a cul-de-sac and shall be a minimum of a quarter mile (1,320 feet) in length.

5. Traffic Volume: Average weekday traffic volume must exceed 2,000 vehicles per day (vpd). This criteria may be reduced to 1,500 vpd if two or more of the following road conditions exist as determined by the City Engineer:
a. A school (grades K-12) is located along or adjacent to the street. b. There are no street lights.
c. There are no sidewalks.
d. The street experiences periods of high pedestrian or bicycle activity. e. Sight distance issues exist at cross street intersections that cannot be resolved by other engineering measures.
f. Short cutting from adjacent arterial streets exceeds 35 percent of total vehicle volume during two or more peak hour periods.
g. A park is located along the street.
h. The street width is less than 36’ curb to curb.
i. The street has a curve radius of less than 300 feet at two or more points along the street.

6. Traffic Speed: More than 75 percent of vehicles exceed a speed of 25 mph.

7. Control of Approach Speed: The approach speed at the location of the first speed hump must be able to be effectively controlled via a physical design feature as determined by the City Engineer. The physical design of the road shall reasonably allow vehicles speeds to be effectively and safely controlled to the approach of the Speed Hump system. In most cases, and based on an engineering evaluation, speed humps shall not be installed on a street where the horizontal grade at any point exceeds a longitudinal slope of eight (8) percent.

8. Emergency Vehicle Response: Requested Speed Hump system shall not significantly increase emergency vehicle response time. Local Fire, Police, and Ambulance providers shall be requested to provide technical input during the engineering evaluation phase to determine if there may be a significant increase in emergency response time. The City Engineer shall have the discretion to implement speed cushions in lieu of speed humps where emergency response time may be impacted and impacts can be mitigated with speed cushions.

9. Diverted Traffic: Speed Humps shall not be installed on streets where the City Engineer determines that the installation shall create a significant level of diverted traffic to nearby street(s). A significant level is usually considered to be an increase of traffic volume of 35% or higher and/or an increase of traffic to a street fronted by a school or park during either the AM or PM peak hour periods.

Item No.7M

10. The subject street has not been considered for speed humps in the previous four years (48 months).

SECTION B — RULES AND REGULATIONS POLICY FOR SPEED HUMPS

1. Design: Speed Humps or Speed Cushions shall be installed in conformance with design guidelines that have been established by the City, Speed Humps or Speed Cushions may be modified, altered, or removed by the City at any time as the City determines to be appropriate. Note: Speed Hump and Speed Cushion design standards are located in the Thousand Oaks Road Design and Construction Standards.

2. Petition Review: All requests for Speed Humps shall originate from the property owners “along the affected streets" in the form of a formal written petition (Petition of Affirmation) and be circulated by the property owners themselves. Petition forms are available in the Public Works Department. The City shall conduct an engineering review and technical evaluation process and prepare a report. City employees shall not collect petition signatures.

The petition area shall be determined by the City and may or may not include other neighborhood streets that may be affected by the requested Speed Humps. The purpose of the petition is to show general and strong neighborhood support for Speed Humps. Each property owner’s signature shall be verified. One signature per property shall be allowed. The City Traffic and Transportation Advisory Commission or City Council or both shall conduct a public meeting. Public Works Department staff shall notify the anticipated area of Speed Hump impact which is generally larger than the “petition area” since neighbors not living on the street with the Speed Humps may still be affected because of the potential for diverted traffic routes.

3. Traffic Engineering Investigation: After compliance and completion of the above items, the Traffic Engineering Division shall begin the traffic review process. The review includes verification of petition signatures, conducting traffic surveys to obtain traffic data, and comparison of road conditions with the Eligibility Criteria. A request shall meet all items in Section A — Eligibility Criteria Policy for Speed Humps for staff to recommend the installation.

SECTION C - PROCEDURE POLICY FOR PROCESSING SPEED HUMP

REQUESTS

1. Meeting Schedule Process: If the 75 percent petition signature rate is met, a meeting of the Traffic and Transportation Advisory Commission or City Council shall be scheduled to review the request after staff has completed the necessary traffic data measuring work, evaluation, and report. If recommended by the Traffic and Transportation Advisory Commission, the request shall be presented to the City Council for final approval at the soonest available and reasonable City Council meeting date. The lead petitioner shall be advised of the recommendation and meeting date by staff. Staff shall also establish and distribute notices of the meeting to area residents in the “notification area.”
Item No.7M

2. Appeal Process: If the Traffic and Transportation Advisory Commission denies the request, the speed hump review process is terminated unless an appeal to the City Council is filed within 14 calendar days after the date of denial. An appeal may be filed by any resident residing within the petition zone. Every effort shall be made to schedule the appeal for consideration by the City Council within ninety (90) calendar days if an appeal fee, per current user fee policy, has been submitted to the City with the appeal. If the City Council overturns the decision of the Traffic and Transportation Advisory Commission, the appeal fee shall be refunded.

3. Decision Process: If approved and as directed by the City Council, the design process begins for the installation of Speed Humps or Speed Cushions on the requested street. The decision of the City Council is final.

Depending on the availability of City funding, the design process shall commence. After completion of Speed Hump design plans, requirements, and bidding procedures, if any, every effort shall be made to install the traffic calming measure within 20 weeks.

PASSED AND ADOPTED this __th day of _(month)_, 2022.

Ayes:

Noes:

Absent:
________________________________
Bob Engler, Mayor
City of Thousand Oaks, California
ATTEST/CERTIFY:
_________________________________
Cynthia M. Rodriguez, City Clerk
Date Attested: ____________________
Item No.7M
TO: Traffic and Transportation Advisory Commission
FROM: Jim Mashiko, Senior Engineer
DATE: January 19, 2022
SUBJECT: Updates to City of Thousand Oaks Speed Hump Policy (Resolution No. 2009-045) - ACTION ITEM
RECOMMENDATION:

Review engineering report, receive public input, and provide recommendations to modify/update the City of Thousand Oaks Speed Hump Policy (Resolution No. 2009-045, Attachment #1).

BACKGROUND:

Speed humps (Attachment #2) and speed cushions (Attachments #3 and #4) are effective pavement features that City Council has adopted for use on residential streets having a 25-mph speed limit to reduce speeding activity and deter cross town short cutting through neighborhoods. Speed humps are three inches high (two inches high on streets where traffic has diverted to neighboring streets) and span 12 feet in length. Speed cushions are modified speed humps with strategically spaced wheel cutouts for larger emergency vehicles to reduce impacts to response time.

There have been 26 streets approved for the installation of speed humps since the program began in 1983. Speeds on these 26 streets are generally 25 mph or less, which is the target operating speed within neighborhoods.

For the sake of background, the roadway criteria that must be satisfied for City staff to recommend the installation of speed humps along a residential street is identified in City Council Resolution 2009-045, which was last updated/established in 2009. From that document, there are nine criteria that must be satisfied to qualify for staff to recommend speed hump be installed.

1. Petition Rate exceeds 75 percent;

2. Daily traffic exceeds 2,000 vehicles per day (VPD);

3. 75 percent of vehicles exceed the 25-mph speed limit;

4. Road width cannot exceed 40 feet (curb to curb);

5. No more than two travel lanes present;

6. The street meets the Vehicle Code definition as a Residential Street; ATTACHMENT #3 TO THE
4/20/2022 TTAC STAFF REPORT
Item No.7M
Updates to Speed Hump Policy
January 19, 2022

7. Ability to control of approach speed at each end of street when approaching first speed hump;

8. Emergency response not significantly impacted; and

9. Traffic diversion to other streets is not believed to result in a traffic volume increase greater than 35% on the impacted street(s).

At the October 20, 2021 Traffic and Transportation Advisory Commission meeting, several Commissioner comments were voiced regarding the current speed hump policy related to the petition request for speed humps on Columbia Road. Traffic Commissioners suggested that updates to the policy were needed to match current standards and practices, such as the current term “speed cushions”, whereas the current document refers to an older term, “speed pillows” in Attachment #1.

DISCUSSION:

Staff is requesting feedback from the Traffic Commission, including a review of the existing Speed Hump Policy and suggested modifications if any to the policy language. A few notations are shown on Attachment #1 which were either mentioned during the October meeting or suggested by staff to be in need of attention. Commissioner comments during the October 2021 meeting indicated that the required changes are not believed to be significant, and instead need to be focused on updates to engineering terminology and improving the wording of certain sections for greater clarity.

Based on input received by the Traffic Commission at the January 2022 meeting, staff will return with a draft speed hump policy for the Traffic Commission to review in Spring 2022 before it is presented to City Council for consideration in Summer 2022.

PREPARED BY: Jim Mashiko, Senior Engineer
Attachments:

Attachment #1 – City of Thousand Oaks Speed Hump Policy (Resolution No. 2009-045) with suggested areas for revision
Attachment #2 – City Speed Hump Design Standard
Attachment #3 – City Speed Cushion Design Standard
Attachment #4 – City Speed Cushion Design Detail
DPW:940-10\Traffic Commission\2022\January 19\01192022 Updates to Speed Hump Policy Report.docx Item No.7M
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Item No.7M
Item No.7M
Item No.7M
Item No.7M
Item No.7M
Item No.7M
Item No.7M

SPEED HUMP DETAIL

SECTION A-A
SCALE: 1" = 2'

SECTION B-B
NOTES:

1. ALL PAVEMENT MARKINGS, LEGENDS AND STRIPING, SHALL BE WHITE SPRAYABLE THERMOPLASTIC, PER CA MUTCD FIGURE 3B-29, OPTION C.

2. NEW SIGNS AND POST SHALL BE INSTALLED PER CITY STANDARDS.

3. REMOVE CONFLICTING STRIPING BY WET SAND-BLASTING.

4. ALL PAVEMENT MARKINGS, LEGENDS AND ARROW MARKINGS
SHALL BE INSTALLED AS SHOWN ON THE PLANS.

5. BASE ALL MEASUREMENTS OFF OF CENTERLINE OF ROADWAY.

HUMPS TO BE CENTERED IN THE TRAVEL LANES.

6. DO NOT PLACE HUMPS OVER MANHOLES, VALVES, AND JUNCTION STRUCTURES.

7. EDGE OF HUMPS SHALL BE 10 FT. MIN. FROM EDGE OF UPHILL DRIVEWAY.

8. PLACE AT PROPERTY LINES INSTEAD AT MID-LOT AND ADJACENT TO STREET LIGHTS (WHERE EVER POSSIBLE).

SPEED
HUMPS
15 M.P.H.

SIGN DETAIL

CITY OF THOUSAND OAKS STANDARD
SPEED HUMPS 7-15
ATTACHMENT #2 TO
THE 1/19/2022 TTAC

STAFF REPORT
Item No.7M
TYPE B
TYPE A
NOTES:

1. ALL SIZING AND DETAILS PER CAMUTCD FIGURE 3B-29, OPTION B.

2. ALL PAVEMENT MARKINGS, LEGENDS AND STRIPING, SHALL BE WHITE SPRAYABLE THERMOPLASTIC, PER CA MUTCD FIGURE 3B-29, OPTION B.

3. NEW SIGNS AND POST SHALL BE INSTALLED PER CITY STANDARDS.

4. REMOVE CONFLICTING STRIPING BY WET SAND-BLASTING.

5. ALL PAVEMENT MARKINGS, LEGENDS AND ARROW MARKINGS SHALL BE INSTALLED AS SHOWN ON THE PLANS.

6. BASE ALL MEASUREMENTS OFF OF CENTERLINE OF ROADWAY. HUMPS TO BE CENTERED IN THE TRAVEL LANES.

7. DO NOT PLACE CUSHIONS OVER MANHOLES, VALVES, AND JUNCTION STRUCTURES.

8. EDGE OF CUSHIONS SHALL BE 10 FT. MIN. FROM EDGE OF UPHILL DRIVEWAY.

9. PLACE AT PROPERTY LINES INSTEAD AT MID-LOT AND ADJACENT TO STREET LIGHTS (WHERE EVER POSSIBLE).

CITY OF THOUSAND OAKS STANDARD
SPEED CUSHIONS 7-16
ATTACHMENT #3 TO
THE 1/19/2022 TTAC

STAFF REPORT
Item No.7M

SPEED CUSHION DETAIL

SECTION A-A

SECTION B-B
SPEED
HUMPS
15 M.P.H.

SIGN DETAIL

CITY OF THOUSAND OAKS STANDARD
SPEED CUSHIONS DETAILS 7-17
ATTACHMENT #4 TO
THE 1/19/2022 TTAC

STAFF REPORT
Item No.7M
ATTACHMENT #3
DPW:940-10\ev\Council\2022\061422\Speed Hump Policy Resolution.docx

RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF THOUSAND OAKS

ESTABLISHING ELIGIBILITY CRITERIA,

RULES AND REGULATIONS, AND

PROCEDURES FOR PROCESSING SPEED

HUMP INSTALLATION REQUESTS
WHEREAS, the Thousand Oaks City Council adopted Speed Hump Requirements, Policies and Procedures on June 21, 1983, regarding the installation of speed humps; and
WHEREAS, the intent of the City Council Policy in 1983 was to guard against the proliferation of speed humps citywide which would burden emergency vehicle response times and create a significant inconvenience to the motoring public; and
WHEREAS, since adoption of the City Council Speed Hump Policy in 1983, “significant speeding problems" were identified on 23 residential streets; and
WHEREAS, from 1983 to 2009, City Council took action to calm traffic and approved the installation of Speed Humps on the 23 “significant speeding problem" streets; and
WHEREAS, in February 1993, City Council adopted an Amendment to the Circulation Element of the General Plan which added a goal that reads: "To move commuter traffic through the City on arterial streets in order to protect collector and neighborhood streets from the impacts of commuter traffic”; and WHEREAS, in 1995 and 1996, the City Traffic and Transportation Commission reviewed the original 1983 City Council adopted Speed Hump Policies and confirmed the policies are current to meet the needs of the motoring public and the goals of City Council; and
WHEREAS, the installation of Speed Humps has demonstrated to be an effective traffic calming measure to reduce the negative effects of motor vehicle use, alter poor driver behavior, and improve community conditions for all motorists and non-motorized street users; and
WHEREAS, Speed Humps are traffic calming measures and are defined as a “road design feature of the roadway"; and
Item No.7M
DPW:940-10\ev\Council\2022\061422\Speed Hump Policy Resolution.docx

WHEREAS, City Council, by Resolution, may restrict traffic flow on streets in order to reduce residential speeding utilizing Speed Humps for the purpose of implementing the goals and objectives of the Circulation Element of the General Plan; and
WHEREAS, each request for Speed Humps is first reviewed by the City Traffic and Transportation Advisory Commission at a community noticed meeting, taking into consideration the engineer’s report and findings and all relevant issues and matters including public input and testimony regarding the appropriateness of the proposed Speed Humps, and making a recommendation to City Council; and
WHEREAS, on April 15, 2009, the Traffic and Transportation Advisory Commission reviewed the elements of the 1983 Speed Hump Policy, discussed current residential speeding concerns, amended the shared costs concepts, discussed matters involving future speed humps near schools, the impact of speed humps on emergency response vehicles and recommended by a vote of 5-0 that the following 2009 Speed Hump Policy be approved by City Council; and
WHEREAS, on May 19, 2009, City Council voted 5-0 to accept the Traffic and Transportation Advisory Commission Recommendation of April 15, 2009, and enacted Resolution 2009-045 to be the Speed Hump Policy of the City of Thousand Oaks; and
WHEREAS, on January 19, 2002, and April 20, 2022, the Traffic and Transportation Advisory Commission reviewed the elements of Resolution 2009-045, discussed modifications to provide greater clarity, adjusted terminology consistent with current engineering standards and practices and eliminated outdated elements and recommended by a vote of 3-0 that the following 2022 Speed Hump Policy be approved by City Council (and rescind Resolution 2009-045); and
WHEREAS, on June 14, 2022, City Council voted ____ to accept the Traffic and Transportation Advisory Commission Recommendation of April 20, 2022, and to rescind Resolution 2009-045 and enact Resolution 2022-___ to be the Speed Hump Policy of the City of Thousand Oaks; and NOW, THEREFORE, BE IT RESOLVED by the Thousand Oaks City Council that the following ELIGIBILITY CRITERIA, RULES AND

REGULATIONS, AND PROCEDURES FOR PROCESSING SPEED HUMP
REQUESTS are hereby adopted:

Item No.7M
DPW:940-10\ev\Council\2022\061422\Speed Hump Policy Resolution.docx

SECTION A – ELIGIBILITY CRITERIA POLICY FOR SPEED HUMPS (Requests initiated by the Public)

1. Petition: Upon filing with the City a written Speed Hump Petition of Affirmation request signed by 75 percent or more of the affected property owners fronting along the street (limit one signature per property), City Council may consider a designated street for placement of Speed Humps.

2. Road Width: The road must not be wider than 40 feet.

3. Travel Lanes: The maximum number of travel lanes shall be two.

Roadways with two travel lanes and a 2-way left turn lane shall not be considered.

4. Residential Street: The road must meet California Vehicle Code definition of a residential street and has a speed limit of 25 mph.

The residential street shall not be a cul-de-sac and shall be a minimum of a quarter mile (1,320 feet) in length.

5. Traffic Volume: Average weekday traffic volume must exceed 2,000 vehicles per day (vpd). This criteria may be reduced to 1,500 vpd if two or more of the following road conditions exist as determined by the City Engineer:
a. A school (grades K-12) is located along or adjacent to the street;
b. There are no street lights;
c. There are no sidewalks;
d. The street experiences periods of high pedestrian or bicycle activity;
e. Sight distance issues exist at cross street intersections that cannot be resolved by other engineering measures;
f. Short cutting from adjacent arterial streets exceeds 35 percent of total vehicle volume during two or more peak hour periods;
g. A park is located along the street;
h. The street width is less than 36 feet curb to curb;
i. The street has a curve radius of less than 300 feet at two or more points along the street.

6. Traffic Speed: More than 75 percent of vehicles exceed a speed of 25 mph.

7. Control of Approach Speed: The approach speed at the location of the first speed hump must be able to be effectively controlled via a Item No.7M
DPW:940-10\ev\Council\2022\061422\Speed Hump Policy Resolution.docx

physical design feature as determined by the City Engineer. The physical design of the road shall reasonably allow vehicles speeds to be effectively and safely controlled to the approach of the Speed Hump system. In most cases, and based on an engineering evaluation, speed humps shall not be installed on a street where the horizontal grade at any point exceeds a longitudinal slope of eight (8) percent.

8. Emergency Vehicle Response: Requested Speed Hump system shall not significantly increase emergency vehicle response time. Local Fire, Police, and Ambulance providers shall be requested to provide technical input during the engineering evaluation phase to determine if there may be a significant increase in emergency response time.

The City Engineer shall have the discretion to implement speed cushions in lieu of speed humps where emergency response time may be impacted and impacts can be mitigated with speed cushions.

9. Diverted Traffic: Speed Humps shall not be installed on streets where the City Engineer determines that the installation shall create a significant level of diverted traffic to nearby street(s). A significant level is usually considered to be an increase of traffic volume of 35 percent or higher and/or an increase of traffic to a street fronted by a school or park during either the AM or PM peak hour periods.

10. The subject street has not been considered for speed humps in the previous four years (48 months).

SECTION B – RULES AND REGULATIONS POLICY FOR SPEED HUMPS

1. Design: Speed Humps or Speed Cushions shall be installed in conformance with design guidelines that have been established by the City, Speed Humps or Speed Cushions may be modified, altered, or removed by the City at any time as the City determines to be appropriate. Note: Speed Hump and Speed Cushion design
standards are located in the Thousand Oaks Road Design and Construction Standards.

2. Petition Review: All requests for Speed Humps shall originate from the property owners “along the affected streets" in the form of a formal written petition (Petition of Affirmation) and be circulated by the property owners themselves. Petition forms are available in the Public Works Department. The City shall conduct an engineering review and technical evaluation process and prepare a report. City employees shall not collect petition signatures. The petition area shall be determined by the City and may or may not include other neighborhood streets that may be affected by the requested Speed Item No.7M
DPW:940-10\ev\Council\2022\061422\Speed Hump Policy Resolution.docx

Humps. The purpose of the petition is to show general and strong neighborhood support for Speed Humps. Each property owner’s signature shall be verified. One signature per property shall be allowed. The City Traffic and Transportation Advisory Commission shall conduct a public meeting. Public Works Department staff shall notify the anticipated area of Speed Hump impact which is generally larger than the “petition area” since neighbors not living on the street with the Speed Humps may still be affected because of the potential for diverted traffic routes.

3. Traffic Engineering Investigation: After compliance and completion of the above items, the Traffic Engineering Division shall begin the traffic review process. The review includes verification of petition signatures, conducting traffic surveys to obtain traffic data, and comparison of road conditions with the Eligibility Criteria. A request shall meet all items in Section A — Eligibility Criteria Policy for Speed Humps for staff to recommend the installation.

SECTION C – PROCEDURE POLICY FOR PROCESSING SPEED

HUMP REQUESTS

1. Meeting Schedule Process: If the 75 percent petition signature rate is met, a meeting of the Traffic and Transportation Advisory Commission or City Council shall be scheduled to review the request after staff has completed the necessary traffic data measuring work, evaluation, and report. If recommended by the Traffic and Transportation Advisory Commission, the request shall be presented to City Council for final approval at the soonest available and reasonable City Council meeting date. The lead petitioner shall be advised of the recommendation and meeting date by staff. Staff shall also establish and distribute notices of the meeting to area residents in the “notification area.”

2. Appeal Process: If the Traffic and Transportation Advisory Commission denies the request, the speed hump review process is terminated unless an appeal to City Council is filed within 14 calendar days after the date of denial. An appeal may be filed by any resident residing within the petition zone. Every effort shall be made to schedule the appeal for consideration by City Council within ninety (90) calendar days if an appeal fee, per current user fee policy, has been submitted to the City with the appeal. If City Council overturns the decision of the Traffic and Transportation Advisory Commission, the appeal fee shall be refunded.

3. Decision Process: If approved and as directed by City Council, the design process begins for the installation of Speed Humps or Speed Item No.7M
DPW:940-10\ev\Council\2022\061422\Speed Hump Policy Resolution.docx

Cushions on the requested street. The decision of City Council is final. Depending on the availability of City funding, the design process shall commence. After completion of Speed Hump design plans, requirements, and bidding procedures, if any, every effort shall be made to install the traffic calming measure within 20 weeks.

PASSED AND ADOPTED this 14th day of June, 2022, by the
following vote:

Ayes:

Noes:

Absent:
__________________________
Bob Engler, Mayor
City of Thousand Oaks, California
ATTEST/CERTIFY:
__________________________
Cynthia M. Rodriguez, City Clerk
Date Attested: _____________
APPROVED AS TO FORM:

Office of the City Attorney
Tracy Friedl, Assistant City Attorney
APPROVED AS TO ADMINISTRATION:
________________________________
Andrew P. Powers, City Manager
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.

Item No.7M
TO: Andrew P. Powers, City Manager
FROM: Clifford G. Finley, Public Works Director
DATE: June 14, 2022
SUBJECT: Annual Transit Safety Plan Review
RECOMMENDATION:

Adopt resolution acknowledging annual review and update of the City of Thousand Oaks Transit Public Transportation Agency Safety Plan.

FINANCIAL IMPACT:

No Additional Funding Requested. Direct and indirect costs of preparing the plan and resolution are included in the Adopted FY 2021-22 Transportation Operating Budget.

BACKGROUND:

The City of Thousand Oaks Transit (TOT) program receives annual funding from the Federal Transportation Administration (FTA) to support public transit. FTA regulations require agencies that provide public transit to prepare a Public Transportation Agency Safety Plan (PTASP) and City Council adopted the City’s first PTASP on October 27, 2020. FTA requires that updated plans and resolutions be approved annually and adopted by City Council no later than July 1 of each year. City Council approved the 2021 review and adopted the 2021 resolution on May 12, 2021.

DISCUSSION/ANALYSIS:

The City of Thousand Oaks’ PTASP incorporates City and MV Transportation emergency procedures and protocols, and performance targets. Existing performance targets include fatalities, injuries, and safety events. One new target that was not previously required for transit agencies of fewer than 100 vehicles tracks vehicle revenue miles between major mechanical failures. FTA requires three years of data to determine a performance target. Currently, there is insufficient data to determine this performance target; however, the City’s Fleet Item No.7N
Annual Transit Safety Plan Review
June 14, 2022

Services Division has been working diligently to develop a tracking system since 2021. The date to provide this performance target has been extended in the PTASP to 2024.

An annual resolution acknowledging updates and review of the plan is required. Staff recommends adopting the FY 2022 resolution acknowledging the PTASP annual update and review (Attachment #1). A copy of the City’s PTASP is attached to the resolution.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goals:

B. Provide municipal government leadership which is open and responsive to residents, and is characterized by ethical behavior, stability, promoting public trust, transparency, confidence in the future, and cooperative interaction among civic leaders, residents, business representatives, and staff, while recognizing and respecting legitimate differences of opinion on critical issues facing the City.

C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

PREPARED BY: Nancy Arrieta, Associate Analyst
Attachments:

Attachment #1 – Resolution
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ATTACHMENT #1
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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

THOUSAND OAKS ACKNOWLEDGING THE ANNUAL

REVIEW AND UPDATE OF THE CITY OF THOUSAND

OAKS TRANSIT PUBLIC TRANSPORTATION AGENCY

SAFETY PLAN
WHEREAS, the City of Thousand Oaks Transit (TOT) and the City of Thousand Oaks have safety as a core value of the agency; and
WHEREAS, Title 49, Code of Federal Regulations (CFR), Subtitle B, Chapter VI, Part 673, Public Transportation Agency Safety Plan (PTASP) requires that an agency PTASP be approved and certified by its governing board; and WHEREAS, Title 49, CFR, Subtitle B, Chapter VI, Part 674, State Agency Oversight, requires the California Public Utilities Commission (CPUC), which is the State Transit Safety Oversight Agency, to ensure the transit agency has a PTASP compliant with 49 CFR Part 673 adopted by the governing board; and WHEREAS, TOT’s PTASP is in compliance with 49 CFR Parts 673 and 674; and WHEREAS, the TOT PTASP sets forth a sufficiently explicit process for safety risk management, with adequate means of mitigation for the City of Thousand Oaks public transit system; and includes a process and timeline for annual reviewing and updating the plan; includes a safety training program for City employees; identifies the Accountable Executive, who presently is Clifford G. Finley, identifies the Chief Safety Officer, who reports directly to the Accountable Executive, who presently is Michael Houser; includes adequate methods to support the execution of the PTASP by all officers, officials, employees, agents, volunteers, and contractors of the transit agency; and sufficiently addresses other requirements of 49 CFR Part 673; and
WHEREAS, on May 11, 2021, City Council adopted Resolution No. 2021-016 acknowledging annual review of the City of Thousand Oaks PTASP: and WHEREAS, Appendix III MV Transportation System Safety Program Plan was updated in the 2022 City of Thousand Oaks PTASP; and
WHEREAS, the date to provide the vehicle revenue miles per major mechanical failure Transit Annual Safety Performance Target is extended to 2024; and Item No.7N
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WHEREAS; the PTASP requires annual review and adoption of a new resolution.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Thousand Oaks hereby approves the annual review of the City of Thousand Oaks Transit Public Transportation Agency Safety Plan set forth in full in Exhibit A to this Resolution.

BE IT FURTHER RESOLVED, that insofar the provisions of any ordinance, Resolution, document, or previous action, of the Board, the City Manager, or the Accountable Executive, are inconsistent with the provisions of this Resolution, or any policy adopted by this Resolution, this Resolution and City Council policies adopted herein shall control.

PASSED AND ADOPTED at the regular meeting of the Thousand Oaks City Council this 14th day of June 2022, by the following vote:

Ayes:

Noes:

Absent:
_____
Bob Engler, Mayor
City of Thousand Oaks, California
ATTEST/CERTIFY:
_______
Cynthia M. Rodriguez, City Clerk
Date Attested: ______________________
APPROVED AS TO FORM:

Office of the City Attorney
_______
Tracy Friedl, Assistant City Attorney
APPROVED AS TO ADMINISTRATION:
_______
Andrew P. Powers, City Manager
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.

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Exhibit A
City of Thousand Oaks
Public Works Department
2100 Thousand Oaks Boulevard
Thousand Oaks, CA 91362
Public Transportation Agency Safety Plan
October 27, 2020
Updated June 14, 2022
Clifford G. Finley, PE
Public Works Director
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Plan Development, Approval, and Updates
Name of Persons Who
Drafted this Plan
Nancy Arrieta, Associate Analyst
Signature by the Date of Signature:

Accountable Executive Public Works Director
Approval by City Council Resolution Number Date of Resolution A Resolution Acknowledging the
Annual Review and Update of the City
of Thousand Oaks Public Transit
Agency Safety Plan
06/14/2022
Version Number and Updates
Record the history of successive versions of this plan.

Version
Number
Section/Pages
Affected
Reason for Change Date
Issued
1 New document. 10/27/2020
1 New Resolution Number for Annual
Review
05/12/2021
2 Appendix III
and Page 8
Annual review with update of MV
Transportation System Safety Program
Plan and extension of date to provide
VRM per failure targets. New
Resolution Number for Annual Review.
06/14/2022
Annual review and update of the Public Transportation Agency Safety Plan This plan shall be reviewed annually by the Accountable Executive and the Chief Safety Officer and approved annually by City Council by July 1 of each year. The Accountable Executive shall review and approve any changes, signing the ASP and then forwarding to City Council for review and approval.

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Contents
Definitions ...................................................................................................................................................4 Section 1 - Transit Agency Information .............................................................................................6

1.1 - Accountable Executive .................................................................................................................6

1.2 - Chief Safety Officer........................................................................................................................7 Section 2 - Plan Development, Approval, and Updates.................................................................7

2.1 - Drafting the Plan .............................................................................................................................7

2.2 - Signature by the Accountable Executive and Approval by City Council.........................7

2.3 - Certification of Compliance .........................................................................................................7 Section 3 Safety Performance Targets (SPTs).................................................................................8

3.1 - Target Development.......................................................................................................................8 Section 4 - Overview of the Agency’s Safety Management Systems (SMS) ............................9 Section 5 - Safety Management Policy...............................................................................................9

5.1 - Safety Management Policy Statement.....................................................................................10

5.2 - Safety Management Policy Communication..........................................................................10

5.3 - Employee Safety Reporting Program......................................................................................11

5.4 - SMS Authorities, Accountabilities, and Responsibilities...................................................12 Subsection 5.4.1 Accountable Executive .............................................................................................12

5.4.2 - Chief Safety Officer...................................................................................................................13

5.4.3 - Agency Leadership and Executive Management..............................................................13

5.4.4 - Key Staff ......................................................................................................................................13 Section 6 Safety Risk Management (SRM)......................................................................................14

6.1 - Safety Hazard Identification.......................................................................................................14

6.2 - Safety Risk Assessment.............................................................................................................15

6.3 - Safety Risk Mitigation..................................................................................................................17 Section 7 - Safety Assurance .............................................................................................................18

7.1 - Safety Performance Monitoring and Measurement .............................................................18 Section 8 Safety Promotion ................................................................................................................19

8.1 - Safety Communication................................................................................................................19 Item No.7N
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Definitions
Accident means an Event that involves any of the following: a loss of life; a report of a serious injury to a person; a collision of public transportation vehicles; an evacuation for life safety reasons.

Accountable Executive means the single, identifiable person who has ultimate responsibility for carrying out the Public Transportation Agency Safety Plan of the Agency; responsibility for carrying out the Agency’s Transit Asset Management Plan; and control or direction over the human and capital resources needed to develop and maintain both the Agency’s Public Transportation Agency Safety Plan, in accordance with 49 U.S.C. § 5329(d), and the Agency’s Transit Asset Management Plan in accordance with 49 U.S.C. § 5326.

Agency or Transit Agency means the City of Thousand Oaks.

Board or Board of Directors means the City of Thousand Oaks City Council City Council means governing body of the City of Thousand Oaks Caltrans means the California Department of Transportation Chief Safety Officer means the adequately trained individual who has responsibility for safety and reports directly to the Transit Agency’s chief executive officer.

CFR means Code of Federal Regulations.

Event means any Accident, Incident, or Occurrence.

FTA means the Federal Transit Administration, an operating administration within the United States Department of Transportation.

Hazard means any real or potential condition that can cause injury, illness, or death, damage to or loss of the facilities, equipment, rolling stock, or infrastructure of the system, or damage to the environment.

Incident means an Event that involves any of the following: a personal injury that is not a serious injury, one or more injuries requiring medical transport, or damage to facilities, equipment, rolling stock, or infrastructure that disrupts the operations of the Transit Agency.

Investigation means the process of determining the causal and contributing factors of an accident, incident, or hazard, for the purpose of preventing recurrence and mitigating risk.

National Public Transportation Safety Plan means the plan to improve the safety of all public transportation systems that receive federal financial assistance under 49 U.S.C. Chapter 53.

Occurrence means an Event without any personal injury in which any damage to facilities, equipment, rolling stock, or infrastructure does not disrupt the operations of the Transit Agency.

Part 673 means 49 CFR (Code of Federal Regulations) Part 673.

Performance Measure means an expression based on a quantifiable indicator of performance or condition that is used to establish targets and to assess progress toward meeting the established targets.

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Performance Target means a quantifiable level of performance or condition, expressed as a value for the measure, to be achieved within a time period required by the Federal Transit Administration (FTA).

Risk means the composite of predicted severity and likelihood of the potential effect of a hazard.

Risk Mitigation means a method or methods to eliminate or reduce the effects of hazards.

Safety Assurance means processes within the Agency’s Safety Management Systems that function to ensure the implementation and effectiveness of safety risk mitigation, and to ensure that the Transit Agency meets or exceeds its safety objectives through the collection, analysis, and assessment of information.

Safety Management Policy means the Agency’s documented commitment to safety, which defines the Transit Agency’s safety objectives and the accountabilities and responsibilities of its employees in regard to safety.

Safety Management Systems (SMS) means the formal, top-down, organization-wide approach to managing safety risk and assuring the effectiveness of an Agency’s safety risk mitigation. SMS includes systematic procedures, practices, and policies for managing risks and hazards.

Safety Performance Target (SPT) means a Performance Target related to safety management activities.

Safety Promotion means a combination of training and communication of safety information to support SMS as applied to the Transit Agency’s public transportation system.

Safety Risk Assessment (SRA) means the formal activity whereby the Agency determines Safety Risk Management priorities by establishing the significance or value of its safety risks.

Safety Risk Management (SRM) means a process within the Agency’s Public Transportation Agency Safety Plan for identifying hazards and analyzing, assessing, and mitigating safety risk.

Serious injury means any injury which: (1) requires hospitalization for more than 48 hours, commencing within seven days from the date the injury was received, (2) results in a fracture of any bone (except simple fractures of fingers, toes, or noses), (3) causes severe hemorrhages, nerve, muscle, or tendon damage; (4) involves any internal organ, or (5) involves second or thirddegree burns, or any burns affecting more than five percent of the body surface.

State of Good Repair (SGR) means the condition in which a capital asset is able to operate at a full level of performance.

Transit Asset Management Plan means the strategic and systematic practice of procuring, operating, inspecting, maintaining, rehabilitating, and replacing transit capital assets to manage their performance, risks, and costs over their life cycles, for the purpose of providing safe, costeffective, and reliable public transportation, as required by 49 U.S.C. 5326 and 49 CFR part 625.

U.S.C. means United States Code.

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Section 1 - Transit Agency Information
City of Thousand Oaks (hereinafter referred to as “City”) is a municipal corporation formed by the Municipal Authorities Act of 1945 etc. which operates fixed mode and demand response transportation in Ventura County, California. The City contracts with MV Transportation for transportation services. The City is a recipient/subrecipient of FTA Section 5307 and 5310 funds. The City provides transportation services on behalf of the Cities of Agoura Hills, Moorpark, Westlake Village and portions of the County of Ventura.

1.1 - Accountable Executive
The City’s Accountable Executive is Clifford G. Finley, Public Works Director. The Public Works Director is the single, identifiable person who has ultimate responsibility for carrying out this Agency Safety Plan and the City’s Transit Asset Management (TAM) Plan. The Public Works Director has control or direction over the human and capital resources needed to develop and maintain both this Plan and the TAM Plan.

The Public Works Director is accountable for ensuring that the Agency’s Safety Management Systems (SMS) is effectively implemented throughout the Agency’s public transportation system. The Public Works Director is accountable for ensuring action is taken, as necessary, to address substandard performance in the Agency’s SMS. The Public Works Director may delegate specific responsibilities, but the ultimate accountability for the Transit Agency’s safety performance cannot be delegated and always rests with the Public Works Director.

1.2 - Chief Safety Officer
The Public Works Director designates the Senior Transit Analyst, Michael Houser, as Transit’s Chief Safety Officer who has the authority and responsibility for day-to-day implementation and operation of the Agency’s SMS. The Chief Safety Officer holds a direct line of reporting to the Accountable Executive and has a strong working relationship with the operations and asset management functions at the City.

Section 2 - Plan Development, Approval, and Updates
Caltrans developed the contents of this City plan to meet requirements specified in 49 CFR Part 673 and comply with Part 673.11(d) regarding Caltrans’ responsibility to develop an ASP for any small public transportation provider that is located in California. This Plan is based on the four (4) principles or pillars of the SMS. SMS is defined as the formal, top-down, organization-wide, data-driven approach to managing safety risk and assuring the effectiveness of safety mitigations. It includes systematic policies, procedures, and practices for the management of safety risk. The four principles or pillars of SMS are: (1) Safety Management Policy; (2) Safety Risk Management; (3) Safety Assurance; and (4) Safety Promotion.

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2.1 - Drafting the Plan
Caltrans drafted this Plan, thus meeting the requirements of 49 CFR Part 673.11(d). FTA will oversee compliance with the requirements of Part 673 through the existing Triennial Review processes. Should the City no longer meet the definition of a small public transportation provider or choose to opt-out of the Caltrans Agency Safety Plan, within one year from the date of notifying the State of either development the City will draft and certify its own Agency Safety Plan. If the City operates more than 100 vehicles the City must fulfil requirements of systems operating more than 100 vehicles.

2.2 - Signature by the Accountable Executive and Approval by City Council Pursuant to 49 CFR Part 673.11 (a)(1), this Agency Safety Plan and subsequent updates must be signed by the Accountable Executive and approved by the City Council.

Documentation of Board approval, consisting of approved and adopted City Council Resolution, is found in Appendix I.

2.3 - Certification of Compliance
Pursuant to 49 CFR Parts 673.13(a) and 673.13(b), Caltrans certifies that it has established this Agency Safety Plan, meeting the requirements of 49 CFR Part 673 by July 20, 2020 and will certify its compliance with 49 CFR Part 673.

After Caltrans initial certification, and on an annual basis, the City must update this Agency Safety Plan by July 20 in perpetuity. All Agency Safety Plan updates shall be signed by the Accountable Executive and approved by the City of Thousand Oaks City Council. (Board).

FTA does not require this plan to be submitted to FTA. Instead, Caltrans will certify that it has established this Safety Plan, which fulfills the requirements under Part 673. FTA annually amends and issues the list of Certifications and Assurances. Caltrans will review such guidance for incorporation into the safety program as necessary.

2.4 - Plan Review and Updates
The City updates this Safety Plan when information, processes or activities change within the Agency and/or when Part 673 undergoes significant changes, or annually, whichever comes sooner. As the City collects data through its SRM and Safety Assurance processes, shared with Caltrans and the local Ventura County Transportation Commission (“VCTC”) as described in subsection 3.1 below, VCTC and Caltrans will evaluate the City’s safety performance targets (SPTs) to determine whether they need to be changed, as well.

This Plan will be jointly reviewed and updated by the Accountable Executive and the Chief Safety Officer with the assistance of subject matter experts, each April. The Accountable Executive will approve any changes, then forward on to the City Council for approval by July 1 each year.

This Plan may need to be reviewed and updated more frequently based on the following:

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 We determine our approach to mitigating safety deficiencies is ineffective;  We make significant changes to service delivery;
 We introduce new processes or procedures that may impact safety;  We change or re-prioritize resources available to support SMS;  We significantly change our organizational structure.

Section 3 Safety Performance Targets (SPTs)

3.1 - Target Development
Caltrans includes SPTs in this Safety Plan. These targets are specific numerical targets set by Caltrans and based on the safety Performance Measures established by FTA in the National Public Transportation Safety Plan. In the most recent version, the 2017 NSP3, FTA adopted four initial safety Performance Measures: (1) Fatalities, (2) Injuries, (3) Safety Events, and (4) System Reliability.

Caltrans developed safety performance targets that it will review and update annually.

The specific safety performance targets are based on the safety performance measures established under the National Public Transportation Safety Plan and the safety performance goals set by Caltrans based on the past three (3) Calendar years of data.

The Safety Performance Targets for the City for the year 2020 is expected to stay within 1% +/- of previous three years data pertaining to fatalities, injuries, safety events, and system reliability.

FTA requires Caltrans to coordinate with FTA Region 9 and VCTC to the maximum extent practicable. Pursuant to 49 CFR Part 673.15(a), Caltrans will make safety performance targets available to VCTC to aid in the planning process upon certification of this plan.

Additionally, the City will transmit performance data against the safety performance targets to Caltrans and VCTC on an annual basis.

City of Thousand Oaks Transit Annual Safety Performance Targets Mode of
Transit
Service
Fatalities
(Total)
Fatalities
(Per
100K
VRM)
Injuries
(Total)
Injuries
(Per
100K
VRM)
Safety
Events
(Total)
Safety
Events
(Per
100K
VRM)
System
Reliability
(VRM/Failures)
Fixed
Route
0 0 0.01 0.01 0.01 0.01 To be
developed in
2024.

Demand
Response
0 0 0.01 0.01 0.01 0.01 To be
developed in
2024.

Section 4 - Overview of the Agency’s Safety Management Systems (SMS) SMS is a comprehensive, collaborative approach that brings management and labor together to build on the transit industry’s existing safety foundation to control risk better, Item No.7N
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detect and correct safety problems earlier, share and analyze safety data more effectively, and measure safety performance more carefully. The City’s SMS focuses on applying resources to risk and is based on ensuring that the City has the organizational infrastructure to support decision-making at all levels regarding the assignment of resources. Some key parts of the City’s SMS include:

1. Defined roles and responsibilities;

2. Strong executive safety leadership;

3. Formal safety accountabilities and communication;

4. Effective policies and procedures; and

5. Active employee involvement
Furthermore, the City’s SMS have four distinct components, which are discussed in subsequent sections to this Safety Plan:

1. Safety Policy

2. Safety Risk Management

3. Safety Assurance

4. Safety Promotion
Section 5 - Safety Management Policy
The first component of the City’s SMS is the Safety Management Policy, which is the foundation of the City’s safety management system. It clearly states the organization’s safety objectives and sets forth the policies, procedures, and organizational structures necessary to accomplish the safety objectives. The Safety Management Policy clearly defines management and employee responsibilities for safety throughout the organization. It also ensures that management is actively engaged in the oversight of the system’s safety performance by requiring regular review of the Safety Management Policy, budget and program by the designated Accountable Executive.

5.1 - Safety Management Policy Statement
Safety is a core value at the City, and managing safety is a core business function. The City will develop, implement, maintain, and continuously improve processes to ensure the safety of our customers, employees, and the public. The City’s overall safety objective is to proactively manage safety hazards and their associated safety risk, with the intent to eliminate unacceptable safety risk in our transit operations.

The City will:
 Clearly, and continuously explain to all City staff that everyone working with the Transit Division must take part and be responsible and accountable for the development and operation of the SMS.
 Work continuously to minimize safety risks. Work to comply with and, wherever possible, exceed legislative and regulatory requirements and standards for passengers and employees.

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 Work to ensure that all employees are provided appropriate safety information and training, are competent in safety matters, and assigned tasks commensurate with duties and skills.
 Reaffirm that responsibility for making our operations safer for everyone lies with all employees – from executive management to frontline employees. Each manager is responsible for implementing the SMS in their area of responsibility and will be held accountable to ensure that all reasonable steps are taken to perform activities established through the SMS.

Caltrans established safety performance targets to help measure the overall effectiveness of our processes and ensure we meet our safety objectives. The City will keep employees informed about safety performance goals and objectives to ensure continuous safety improvement.

5.2 - Safety Management Policy Communication
The Safety Management Policy is communicated throughout the Agency, to all employees, managers, and executives, as well as contractors, and to the City Council.

This is accomplished through various processes such as:

1. Workshops/training sessions - Conducted for Senior Management, Directors, Managers, Supervisors. Once this Plan or any update to this Plan has been signed by the Public Works Director approved by the City Council and certified by Caltrans it will become standard practice in perpetuity so that SMS become standard business practice. All Union representatives will be kept informed.

2. New Hire Safety Orientation – All new employees regardless of their classifications will be trained about their roles and responsibilities pertaining to PTASP and the principles of SMS.

3. Safety bulletins, email safety newsletter blasts to staff, toolbox/tailgate safety meetings and/or safety committee meetings

5.3 - Employee Safety Reporting Program
The City implemented a process that allows employees and contracted employees to report safety conditions to senior management, and provides protections for employees who make such reports. The purpose, description and protections for employees to report unsafe conditions and hazards are described in the Employee Safety Reporting Program as below:

Purpose: a) To establish a system for the City employees to identify unsafe conditions or hazards at work and report them to their department management without fear of reprisal. However, disciplinary action could result if the condition reported reveals the employee willfully participated in or conducted an illegal act, gross negligence or deliberate or willful disregard of regulations or procedures, including reporting to work under the influence of controlled substances, physical assault of a coworker or Item No.7N
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passenger, theft of agency property, unreported safety events, unreported collisions, and unreported passenger injuries or fatalities.
b) To provide guidelines for facilitating the timely correction of unsafe conditions or hazards by the City management.

Description: a) This program provides a method for City management to identify, evaluate, and correct or avoid unsafe conditions or hazards, procedural deficiencies, design inadequacies, equipment failures, or near misses that adversely affect the safety of employees.

Examples of voluntary safety reports include:

1. Safety hazards in the operating environment (for example, county or city road conditions),

2. Policies and procedures that are not working as intended (for example, insufficient time to complete pre-trip inspection),

3. Events that senior managers might not otherwise know about (for example, near misses), and

4. Information about why a safety event occurred (for example, communication challenges).
b) The program also involves recommending corrective actions and resolutions of identified unsafe conditions or hazards and/or near miss. c) All employees have the obligation to report immediately any unsafe conditions or hazards and near misses to their immediate supervisor /department manager and may do so without fear of reprisal.
d) Unsafe conditions or hazards may also be identified as a result of occupational injury or illness investigations and/or by accident investigation. e) Other means by which hazards may be identified are inspections/audits or observations made by the supervisors/management staff as referenced in the Agency’s Safety Inspection Program.
f) Findings will be published immediately following mitigation actions. If employee identification is available, direct feedback regarding mitigation will be provided.

5.4 - SMS Authorities, Accountabilities, and Responsibilities This Plan has assigned specific SMS authorities, accountabilities, and responsibilities to the designated Accountable Executive; Chief Safety Officer; Agency’s Leadership/Executive Management; and Key Staff/Employees as described below:

Subsection 5.4.1 Accountable Executive
The City’s Accountable Executive is the Public Works Director. The Public Works Director is accountable for ensuring that the Agency’s SMS is effectively implemented throughout the Agency’s public transportation system. The Public Works Director is accountable for Item No.7N
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ensuring action is taken, as necessary, to address substandard performance in the Agency’s SMS. The Public Works Director may delegate specific responsibilities, but the ultimate accountability for the City’s safety performance cannot be delegated and always rests with the Public Works Director. The Public Works Director is accountable for ensuring that the City’s SMS is effectively implemented, and that action is taken, as necessary, to address substandard performance in the Agency’s SMS. The Accountable Executive may delegate specific responsibilities, but not accountability for the City’s safety performance.

The Public Works Director roles include, but are not limited to:
 Decision-making about resources (e.g. people and funds) to support asset management, SMS activities, and capital investments.
 Signing SMS implementation planning documents.
 Endorsing SMS implementation team membership.

1. Ensuring safety concerns are considered and addressed in the Agency’s ongoing budget planning process.

2. Ensuring transparency in safety priorities for the City Council and for the employees.

3. Establishing guidance on the level of safety risk acceptable to the Agency.

4. Assuring safety policy is appropriately communicated throughout the Agency.

5. Other duties as assigned/necessary.

5.4.2 - Chief Safety Officer
The Chief Safety Officer has the authority and responsibility for day-to-day implementation and operation of the City’s SMS.

Chief Safety Officer’s Roles include:
 Decision-making about resources (e.g., people and funds) to support asset management, SMS activities, and capital investments;
 Overseeing the SRM program by facilitating hazard identification, safety risk assessment, and the development and implementation of safety risk mitigations.
 Monitoring safety risk mitigation activities;
 Providing periodic reports on safety performance;
 Briefing the Accountable Executive and City Council on SMS implementation progress;
 Planning safety management training; and
 Developing and organizing annual audits/reviews of SMS processes and the Agency Safety Plan to ensure compliance with 49 CFR Part 673 requirements.  Maintaining safety documentation.
 Other duties as assigned/necessary.

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5.4.3 - Agency Leadership and Executive Management
The City Manager, Assistant City Manager, and Department Directors comprise Agency Leadership/Executive Management. Some of their responsibilities include:

1. Day-to-day implementation of the Agency’s SMS throughout their department and the organization.

2. Communicating safety accountability and responsibility from the frontline employees to the top of the organization.

3. Ensuring employees are following their working rules and procedures, safety rules and regulations in performing their jobs, and their specific roles and responsibilities in the implementation of this Agency Safety Plan and the Agency’s SMS.

4. Ensuring that employees comply with the safety reporting program and are reporting unsafe conditions and hazards to their department management; and making sure reported unsafe conditions and hazards are addressed in a timely manner.

5. Ensuring that resources are sufficient to carry out employee training/certification and re-training as required by their job classifications.

5.4.4 - Key Staff
The Agency Key Staff/Employees may include managers, supervisors, specialists, analysts, database administrators, and other key employees who are performing highly technical work and overseeing employees performing critical tasks and providing support in the implementation of this Agency Safety Plan and SMS principles in various departments throughout the Agency.

The City’s Key Staff/Employees responsibilities include:

6. Ensuring that employees are complying with the safety reporting program.

7. Ensuring supervisors are conducting their toolbox safety meetings

8. Promoting safety in employee’s respective area of responsibilities, with a goal of achieving zero accidents; absence of any safety concerns; perfect employee performance; and compliance with Agency rules and procedures and regulatory requirements.

9. Ensuring safety of passengers, employees, and the public.

10. Responding to customer complaints and expectations for frequency, reliability, and convenience of service.

11. Replacing and maintaining aging facilities, equipment, and infrastructure.

12. Meeting increasing demands for fixed route, commuter service and paratransit service.

13. Developing and maintaining programs to gather pertinent data elements to develop safety performance reports and conduct useful statistical analyses to identify trends and system performance targets.

14. Establishing clear lines of safety communication and holding accountability for safety performance.

15. Assisting as subject matter experts in safety risk assessment and safety risk mitigation processes.

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Section 6 Safety Risk Management (SRM)
The second component of the City’s SMS is Safety Risk Management, which includes processes and procedures to provide an understanding of the Agency’s operations and vehicle maintenance to allow individuals to identify hazards associated with those activities.

The City has implemented a SRM process for all elements of its transportation system.

The SRM process includes the following activities: safety hazard identification, safety risk assessment, and safety risk mitigation.

6.1 - Safety Hazard Identification
Hazard identification is the first step in the SRM process and a key component. It involves these fundamental safety-related activities: Identifying safety hazards and their consequences; assessing the risks associated with the consequences of the hazards; and developing mitigations to eliminate or reduce the potential consequences of the identified hazards.

The following are the City’s methods and processes to identify hazards. The Agency considers, as a source for hazard identification, data and information provided by an oversight authority and the FTA. Hazards are also identified through a variety of additional local sources, including:
o Employee safety reporting,
o Review of vehicle camera footage,
o Review of monthly performance data and safety performance targets, o Observations from supervisors,
o Maintenance reports,
o Comments from customers, passengers, and third parties, o Safety committee, driver and all-staff meetings,
o Results of audits and inspections of vehicles and facilities, o Results of training assessments
o Investigations into safety events, incidents and occurrences, and o Information from FTA and oversight authorities.

When a hazard has been identified, whatever the source, it is reported to the City’s Chief Safety Officer, who enters it into the Hazard Log. The Chief Safety Officer also may enter hazards into this log based on personal reviews of operations and maintenance activities and procedures.

The Chief Safety Officer will investigate hazards to collect information and determine if hazards need to be entered into the SRA process. In following up on identified hazards, the Chief Safety Officer may:
o Reach out to the reporting party, if available, to gather all known information about the reported hazard,
o Conduct a walkthrough of the affected area, assessing the possible hazardous condition, generating visual documentation (photographs and/or video), and taking any measurements deemed necessary,
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o Conduct interviews with employees in the area to gather potentially relevant information on the reported hazard,
o Review any documentation associated with the hazard (records, reports, procedures, inspections, technical documents, etc.),
o Contact other departments that may have association with or technical knowledge relevant to the reported hazard,
o Review any past reported hazards of a similar nature, and o Evaluate tasks and/or processes associated with the reported hazard.

Any identified hazard that poses an immediate risk to transit operations, the health and safety of employees or the public, or equipment must immediately be brought to the attention of the Accountable Executive and placed into the Safety Risk Management process for safety risk assessment and mitigation. Otherwise, hazards will be prioritized for further Safety Risk Management activity.

6.2 Safety Risk Assessment (SRA)
SRA defines the level or degree of the safety risk by assessing the likelihood and severity of the consequences of hazards and prioritizes hazards based on the safety risk. The Chief Safety Officer, with assistance from key staff subject matter experts, is responsible for assessing identified hazards and ratings using the safety risk matrix below. Prioritizing safety risk provides the Accountable Executive with the information needed to make decisions about resource application.

The following matrix, adopted from the Transportation Safety Institute (TSI) Participation Guide – SMS Principles for Transit, facilitates the ranking of hazards based on their probability of occurrence and severity of their outcome.

Probability Levels
Description Level Specific Individual Item Fleet Inventory Frequent A
Likely to occur often in the life of an
item. Continuously experienced.

Probable B
Will occur several times in the life of an
item. Will occur frequently.

Occasional C
Likely to occur sometime in the life of
an item. Will occur several times.

Remote D
Unlikely, but possible to occur in the life
of an item.

Unlikely, but can reasonably be
expected to occur.

Improbable E
So unlikely, it can be assumed
occurrence man not be experienced in
the life of an item.

Unlikely to occur, but possible.

Eliminated F
Incapable of occurrence. This level is
used when potential hazards are
identified and later eliminated.

Incapable of occurrence. This level is
used when potential hazards are
identified and later eliminated.

The measuring goes from A to F with A being frequent or likely to occur frequently and E being improbable or expected that this event will most likely never occur. The designation F is used when potential hazards are identified and later eliminated.

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Severity Levels
Description Level Mishap Result Criteria
Catastrophic 1
Could Result in one or more of the following: death, permanent total disability, irreversible significant environmental impact, or monetary loss equal to or exceeding $10M
Critical 2
Could result in one or more of the following: permanent partial disability, injuries or occupational illness that may result in hospitalization of at least three personnel, reversible significant environmental impact, or monetary loss equal to or exceeding $1M but less than $10M
Marginal 3
Could result in one or more of the following: injuries or occupational illness resulting in one or more lost work day(s), reversible moderate environmental impact, or monetary loss equal to or exceeding $100k but less than $1M Negligible 4
Could result in one or more of the following: injuries or occupational illness not resulting in lost work day, minimum environmental impact. Or monetary loss less than $100k.

The Safety Risk Severity Table presents a typical safety risk. It includes four categories to denote the level of severity of the occurrence of a consequence, the meaning of each category, and the assignment of a value to each category using numbers. In this table, 1 is considered catastrophic meaning possible deaths and/or equipment destroyed and 4 is considered negligible or of little consequence with two levels in between.

Safety Risk Probability and Safety Risk Severity are combined into the Safety Risk Index Ranking to help prioritize safety risks according to the table below.

Safety Risk Assessment Matrix
Severity
Probability
Catastrophic
1 Critical
2 Marginal
3 Negligible
4 A-Frequent 1A 2A 3A 4A
B- Probable 1B 2B 3B 4B
C-Occasional 1C 2C 3C 4C
D- Remote 1D 2D 3D 4D
E- Improbable 1E 2E 3E 4E
F- Eliminated
Safety Risk Index Ranking
1A, 1B, 1C, 2A, 2B High Unacceptable
1D, 2C, 3A, 3B Serious Undesirable - With management decision required 1E, 2D, 2E, 3C, 3D, 3E, 4A, 4B, Medium Acceptable - with review by management 4C, 4D, 4E Low Acceptable - without review
The Chief Safety Officer documents recommendations regarding hazard rating and mitigation options and reports this information to the Accountable Executive.

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6.3 - Safety Risk Mitigation
The Chief Safety Officer, assisted by Key Staff subject matter experts, reviews current safety risk mitigations and established procedures to 1) eliminate; 2) mitigate; 3) accept specific risks. Prioritization of safety remediation measures is based on risk analysis and a course of action acceptable to City management.

The safety risk must be mitigated if ranked as Unacceptable (High- Red). Those safety risks that have been mitigated, even those mitigated risks shown as Acceptable status (Low -Green) undergo regular and consistent monitoring to ensure the mitigation strategy is effective.

Key strategies to minimize the types of risks that potentially exist include:
 Development and deployment of policies and procedures that address known hazards and risks,
 Discussion of other actions, strategies and procedures that might help safeguard against unknown/unforeseen risks,
 Training of drivers and other Agency staff on all safety policies and procedures,  Training of drivers and other Agency staff on methodologies for handling emergencies, and
 Training of drivers and staff on proper and effective use of emergency equipment and communication technologies and protocol.

Safety risk mitigations are tracked and updated in the Hazard Log by the Chief Safety Officer.

Section 7 - Safety Assurance
The third component of the Agency’s SMS is Safety Assurance, which ensures the performance and effectiveness of safety risk controls established under SRM. Safety Assurance also helps ensure that the organization meets or exceeds its safety objectives through the collection, analysis, and assessment of data regarding the organization's performance. Safety Assurance includes inspection activities to support oversight and performance monitoring.

City monitors its operations and maintenance protocols and procedures, and any safety risk mitigations to ensure that it is implementing them as planned. Furthermore, the Agency investigates safety events, as defined in the City of Thousand Oaks Injury and Illness Prevention Program (Appendix II), and any reports of non-compliance with applicable regulations, standards, and legal authority. Finally, the Agency continually monitors information reported to it through any internal safety reporting programs, including the employee safety reporting program.

Some of the key elements of City’s Safety Performance Monitoring and Measurement are shown below in subsection 7.1:

7.1 - Safety Performance Monitoring and Measurement
As part of the Safety Assurance Process, City:

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1. Monitors the system for compliance with, and sufficiency of, the Agency’s procedures for operations and maintenance through:
a. Safety audits,
b. Informal inspections,
c. Regular review of on-board camera footage to assess drivers and specific incidents,
d. Safety surveys,
e. Employee safety reporting program,
f. Investigation of safety occurrences,
g. Safety review prior to the launch or modification of any facet of service, h. Daily data gathering and monitoring of data relating to the delivery of service,
i. Regular vehicle inspections and preventative maintenance, and j. Continuous feedback loop between leadership and all levels of the agency.

2. Monitors its operations to identify any safety risk mitigations that may be ineffective, inappropriate, or were not implemented as intended through:
a. Reviewing results from accident, incident, and occurrence investigations, b. Monitoring employee safety reporting,
c. Reviewing results of internal safety audits and inspections, and d. Analyzing operational and safety data to identify emerging safety concerns.

3. Conducts investigations of safety events to identify causal factors; and

4. Monitors information reported through any internal safety reporting programs. a. The Chief Safety Officer routinely reviews safety data captured in employee safety reports, safety meeting minutes, customer complaints, and other safety communication channels. When necessary, the Chief Safety Officer ensures that the issues and concerns are investigated or analyzed through the SRA process.
b. The Chief Safety Officer also reviews the results of internal and external reviews, including audits and assessments, with findings affecting safety performance, compliance with operations and maintenance procedures, or the effectiveness of safety risk mitigations. The Chief Safety Officer discusses relevant safety issues and concerns with the Accountable Executive and executive management and documents the results of these reviews in the Hazard Log.

In the event of a fatality, City complies with all FTA drug and alcohol requirements.

In California, every driver involved in an accident that results in death, injury, or property damage over $1000, must report the accident on a Report of Traffic Accident Occurring in California (SR 1) form to DMV. The report forms are available at www.dmv.ca.gov, by calling 1-800-777-0133, and at CHP and DMV offices. Also, under California Vehicle Code §16002(b) the driver of a vehicle that is owned or operated by a publicly owned or operated transit system, or that is operated under contract with a publicly owned or operated transit system, and that is used to provide regularly scheduled transportation to Item No.7N
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the general public or for other official business of the system shall, within 10 days of the occurrence of the accident, report to the transit system any accident of a type otherwise required to be reported pursuant to subdivision (a) of Section 16000 . The City requires driver notification to the City immediately and maintains records of any report filed pursuant to this paragraph.

Section 8 Safety Promotion
The fourth component of the Agency’s SMS is Safety Promotion, which includes a combination of training and communication of safety information to employees to enhance the City’s safety performance. Safety Promotion sets the tone for the SMS and helps the City to establish and maintain a robust safety culture. Safety Promotion has twocomponents: (1) Safety Communication; and (2) Competencies and Training.

8.1 - Safety Communication
The City communicates safety and safety performance information throughout the organization that, at a minimum, conveys information on hazards and safety risks relevant to employees’ roles and responsibilities and informs employees of safety actions taken in response to reports submitted through an employee safety reporting program.

Ongoing safety communication is critical, and the City ensures communication occurs up, down, and across all levels of the organization. Any lessons learned are communicated to all concerned. Management commitment to address safety concerns and hazards is communicated on a regular basis. Management encourages and motivates employees to communicate openly, authentically, and without concern for reprisal; ensures employees are aware of SMS principles and understand their safety-related roles and responsibilities; conveys safety critical information such as accident data, injuries, and reported safety concerns and hazards and their resolutions to employees. City’s tools to support safety communication include:
 Safety bulletins
 Safety notices
 Posters
 CDs or Thumb drives or online safety video access
 Newsletters
 Briefings or Toolbox talks
 Seminars and workshops
 New employee training and refresher training
 Intranet or social media
 Safety Committee Meetings
Competencies and Training: Executive Management ensures that all employees attend the training provided to understand their specific roles and responsibilities for the implementation of SMS. The City provides SMS training in the following areas:

All Employees:

1. Understanding of Safety Performance Targets
 Understanding of fundamental principles of SMS
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 Understanding of Safety Reporting Program – Reporting unsafe conditions and hazards/near misses
 Understanding of their individual roles and responsibilities under SMS Managers and Supervisors:
 Understanding of Safety Risk Management
 Understanding of Safety Assurance
 Understanding of Safety Promotion
 Understanding of their individual roles and responsibilities for SMS Executive Management:
 Understanding of management commitment to and support of all SMS activities.

All employees are required to acquire the competencies and knowledge for the consistent application of their skills as they relate to safety performance objectives. The City dedicates resources to conduct effective safety-related skill training. The scope of the safety training is appropriate to each employee’s individual safety-related job responsibilities and their role in SMS. Components of the City’s skill-related training include:

1. Conducting training needs analyses to ensure that the right information is being taught to the right employees using the most efficient training methods.

2. Communicating purpose, objectives, and outcome.

3. Ensuring relevant content by directly linking training to the trainee’s job experiences so trainees are more motivated to learn.

4. Using active hands-on demonstrations and practice to demonstrate skills that are being taught and provide opportunities for trainees to practice skills.

5. Providing regular feedback during hands-on practice and exercises.

6. Reinforcing training concepts in the post-training work environment by giving employees opportunities to perform what they’ve learned.

City’s contractor, MV Transit, conducts refresher training monthly during employee safety meetings. Safety training topics include, but are not limited to: Left Turns and Pedestrians, Winter Driving, Mobility Device Securement, and Fire Safety/Fire Extinguisher Training.

A copy of the MV Transportation System Safety Program is included in Appendix III.

Section 9 - Documentation
Pursuant to 49 CFR Part 673.31, the City maintains records related to this Safety Plan and SMS implementation for a minimum of three years. These documents include, but are not limited to, the results from SMS processes and activities. City will make these documents available to FTA Region 9, Caltrans, and other Federal and state agencies upon request.

APPENDIX I
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APPENDIX II

INJURY AND ILLNESS PREVENTION PROGRAM

TABLE OF CONTENTS
POLICY STATEMENT ............................................................................................1 PROGRAM ADMINISTRATION AND RESPONSIBILITY .......................................2 COMPLIANCE ........................................................................................................3 SAFETY COMMUNICATION ..................................................................................4 HAZARD ASSESSMENT AND CONTROL .............................................................6 CORRECTING UNSAFE CONDITIONS AND PRACTICES ...................................7 ACCIDENT AND INJURY INVESTIGATION ...........................................................8 SAFETY AND HEALTH TRAINING ........................................................................9 RECORDKEEPING .................................................................................................9 EMERGENCY PREPAREDNESS ...........................................................................10 OFFICE SAFETY ....................................................................................................11 HOUSEKEEPING ...................................................................................................12 ERGONOMICS .......................................................................................................13 VEHICLE USE ........................................................................................................13 HAZARD COMMUNICATION .................................................................................15 HAZARDOUS ENERGY CONTROL PROGRAM ....................................................15 MAINTENANCE AND MECHANIC SHOPS ............................................................16 Item No.7N
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STREET AND EXCAVATION BARRIERS ..............................................................16 PERSONAL PROTECTIVE EQUIPMENT ..............................................................16 HAND TOOLS .........................................................................................................18 PORTABLE POWER TOOLS .................................................................................18 LADDERS ...............................................................................................................19 ALCOHOL AND ILLEGAL DRUGS .........................................................................19 SMOKE FREE WORKPLACE .................................................................................19 VIOLENCE IN THE WORKPLACE .........................................................................20 PRACTICAL JOKES/HORSEPLAY ........................................................................20 CONTRACTORS/CONSULTANTS .........................................................................20 SUMMARY ..............................................................................................................20 1

POLICY STATEMENT
The City of Thousand Oaks believes that employees are its most important resource and their safety is one of its principal responsibilities. Safety must be an integral part of all City activities and operations. Our objective is to administer all activities and operations to achieve and maintain protection for employees and reduce injuries and accidents.

We recognize that a program for safe working conditions is a partnership between all managers, supervisors and employees. Management’s responsibility is to be aware of known safety hazards and shall provide appropriate equipment, training, and supervision to each employee. Each employee shall be committed to and responsible for their own personal safety and that of their co-workers.

The prevention of injuries and accidents is an objective affecting all levels of the City and its activities. It is, therefore, a basic requirement that each manager and supervisor make the safety of their employees an integral part of their regular functions and observations. It is equally the responsibility of each employee to accept and follow established safety regulations and procedures.

The management of the City of Thousand Oaks is committed to this partnership and to an excellent safety program. It is with this intent that this Illness and Injury Prevention Program (IIPP) was developed. By accepting mutual responsibility to perform our jobs safely, we will all contribute to the well-being of the City of Thousand Oaks, its employees and citizens.

Andrew P. Powers
City Manager
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PROGRAM ADMINISTRATION AND RESPONSIBILITY
Program Administrator Responsibilities
The Human Resources Director, or designee, is the Program Administrator of the City’s IIPP. The Program Administrator is responsible for ensuring that all provisions of the City’s IIPP are implemented.

Management Responsibilities
Management shall set policy, allocate resources, and provide leadership by participation, example, and demonstrated interest in the IIPP, including:
• • Provide direction and assign safety responsibility. • • Hold supervisors accountable for safety and loss control. • • Provide active leadership and participation in the IIPP. • • Monitor the effectiveness of the IIPP.
• • Develop general and specific safety guidelines for the City. • • Support programs and committees established to promote safety and health. • • Ensure that unsafe conditions and practices are corrected in a timely manner.

Supervisor Responsibilities
Supervisors are a main foundation of the City’s IIPP. Supervisors are responsible for ensuring that employees know, understand, and abide by the City’s safety policy and procedures. Supervisors shall work to promote a safe workplace and enforce safety rules fairly and uniformly. Supervisors shall report to the Program Administrator substances, work procedures, or equipment that may pose safety or health risks and shall provide on-the-job safety training of those supervised. Supervisors shall conduct periodic inspections of their work environment. It is a basic requirement that each supervisor make the safety of employees an integral part of their supervisory function.

In effectively executing safety responsibilities, supervisors have the authority and responsibility to:
• • Understand and enforce safety regulations applicable to operations within their area of responsibility.
• • Conduct or arrange for safety orientation and training. • • Instruct employees to recognize hazards and hazardous situations and keep them aware of proper safety practices.
• • Conduct accident and injury investigations and implement corrective action to prevent reoccurrence of incidents causing accidents or injuries.

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• • Ensure that materials and equipment are maintained in safe operating condition.
• • Ensure that employees know, understand, and follow established safety rules and guidelines.
• • Enforce all safety rules and regulations uniformly. • • Provide the appropriate personal protective equipment and train employees in its use.
• • Communicate proposed changes and improvements to the IIPP to a Department Head or Division Manager.

Employee Responsibilities
All employees shall promote a safe and healthful work environment. Employees have the responsibility for following safe work practices, complying with safety policies and procedures, and for assisting in maintaining a safe workplace, including identifying and eliminating unsafe and unhealthful conditions and practices. Employees are expected to inform their supervisor or the Program Administrator of any matter which is perceived to be a workplace hazard, or has the potential to become one. It is the responsibility of each employee to follow safe work practices and comply with safety rules and regulations. Employees are expected and encouraged to assist management in accident prevention activities and are responsible to:
• • Adhere to all safety rules and regulations.
• • Report unsafe conditions and practices immediately to their supervisor. • • Coach fellow employees on safe work practices whenever appropriate. • • Maintain good housekeeping duties pertaining to their work assignments. • • Report all injuries, no matter how minor, to a supervisor as soon as possible. • • Wear and use the appropriate personal protective equipment as required. • • Maintain equipment in good condition with all safety guards in place when in operation.
• • Actively contribute to the success of the IIPP.

COMPLIANCE
To ensure that employees are supported in their pursuit of maintaining a healthful work environment, the City will inform employees of the provisions of the City’s IIPP; evaluate the safety performances of all employees; recognize employees who perform safe and healthful work practices; provide training to employees whose safety performance is Item No.7N
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deficient; and discipline employees for failure to comply with safe and healthful work practices.

Although primary responsibility for occupational safety and health rests with the managers and supervisors, certain responsibilities are also placed on the employees.

These responsibilities include, but are not limited to:
• • Obeying all City safety rules, policies, practices, and procedures. • • Wearing and maintaining appropriate safety and personal protective equipment. • • Obeying all occupational safety and health standards, rules, regulations, and orders.
• • Using all equipment (i.e., hard hat, safety shoes, hearing protectors), safety device (i.e., machine guard, safety interlock), method, or process adopted for employee protection.
• • Not removing, displacing, damaging, destroying, tampering with, or carrying off • safety devices, safeguards, notices, or warnings.
• • Not interfering with the use of safeguards by others.

Employees shall be trained in safe work practices. If unsafe practices are observed by supervisors or other employees, the employee will be retrained to ensure that they comply with safe work practices.

When it becomes necessary, management reserves the right to discipline employees who violate City safety rules or policies in accordance with the City’s applicable Memoranda of Understanding.

It is the duty of managers and supervisors to provide a safe and healthful work environment for their employees and comply with occupational safety and health standards, rules, and regulations, and orders. Managers and/or supervisors who do not comply with safety regulations may be subject to disciplinary action. The following constitutes violation of the City’s safety regulations:
• • Repeated safety rule violation by their department employees. • • Failure to provide adequate training prior to initial or new job assignments. • • Failure to report accidents and provide medical attention to employees injured at work.
• • Failure to control unsafe conditions or work practices. • • Failure to maintain good housekeeping standards and cleanliness in their departments.

SAFETY COMMUNICATION
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It is the policy of the City to discuss safety and accident prevention with employees on a regular basis. The City’s IIPP encourages employees to communicate with all levels of management on safety and health matters. The IIPP also provides means for management to keep employees informed about safety and health issues.

Communication between employees and supervisors regarding safety and health issues is essential to an injury-free, productive workplace. During the initial safety orientation, employees will be informed of the importance of workplace safety and employees will be encouraged to report any unsafe conditions to their immediate supervisor.

Employees are advised that there will be no supervisory retaliation or discrimination for expressing concern, comment, suggestion, or complaint about a safety-related matter.

An effective safety communication system encourages employees to inform the City of hazards at the workplace without fear of retaliation or discrimination. This communication system may take many forms, including, but not necessarily limited to the following:

Safety Committee Meetings: The City’s Safety Committee is responsible for disseminating information to their department head and employees and documenting departmental safety activities. The minutes of Safety Committee meetings will be made available to employees.

Under the direction of the Program Administrator, the Safety Committee’s general objective is to advise the Program Administrator or designee on various means of achieving increased employee safety in City operations, on an ongoing basis. The Committee shall establish procedures to carry out its general objective; review accident reports and identified causations; analyze and assess existing safety practices and procedures; propose modifications and amendments to current practices and procedures, with due regard for state safety and health regulations and standards; assess and make recommendations to the Program Administrator pertaining to employee safety matters; and disseminate workplace safety information and familiarize employees with existing safety procedures.

The Safety Committee’s responsibilities may include, but are not limited to:
• • Assist in the design and implementation of safety and loss control programs. • • Monitor the effectiveness of the IIPP and propose action for changes. • • Monitor and coordinate existing safety training programs and determine if new programs are warranted.
• • Monitor safety inspections of City facilities and ensure necessary corrective actions are completed.
• • Disseminate information and keep informed of new safety regulations and standards.
• • Participate in the follow-up on accident and injury investigations. • • Conduct work area safety inspections.

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General Safety Meetings: The City shall regularly conduct general safety meetings where safety issues can be discussed freely and openly by all present. Such meetings will be announced with sufficient notice so that maximum participation can occur.

Communication regarding safety rules, safe working conditions, work practices, required personal protective equipment, and causes of recent accidents and injuries and methods used to prevent similar accidents may be discussed. Crewleaders or senior personnel working in the field or construction areas will conduct regular or mandated “tailgate” meetings to emphasize safety. Attendance at safety meetings shall be documented.

Written Communication: The City may periodically post or distribute written safety notifications and directives to employees. Employees shall read such documents promptly and direct questions about the meaning or implementation of the information to their supervisor.

Suggestions: Employees are encouraged to make suggestions regarding safety and safety training to their supervisor, the Program Administrator, or the Human Resources Department. Such suggestions may be made anonymously. Suggestions will be reviewed by the Program Administrator or designee and action taken as appropriate to ensure continuing compliance with safety regulations.

Bulletin Boards: The City will regularly maintain and post safety-related materials on bulletin boards located throughout the City.

Recording Employee Safety Efforts: Employees shall be evaluated for their compliance with safe work practices as part of the annual performance evaluation. Employees making a significant contribution to the maintenance of a safe workplace, as determined by their department management, will receive formal recognition of their efforts in their personnel file and annual performance appraisal.

HAZARD ASSESSMENT AND CONTROL
Hazard control is a critical component of an effective IIPP. Periodic inspections provide a method of identifying existing or potential hazards to be eliminated and/or corrected in the workplace.

Inspections
The Program Administrator or designee shall conduct or participate in periodic inspections. All inspections will be documented by using site-specific Safety Inspection Checklists, which shall be reviewed by the Program Administrator or designee. The Program Administrator may send notices to appropriate supervisors for immediate correction of specific hazards. When safety hazards are corrected, the action taken will be indicated on the Safety Inspection Checklist, which will be signed and dated by the individual who was responsible for overseeing the corrections. A copy of the inspection report and corrections will be kept in the Human Resources Department.

Types of inspections may include:

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Routine Inspections: Inspections will be conducted routinely, in each work area, on an announced or unannounced basis, or as determined by the Program Administrator.

Introduction of New Materials: Inspections will be conducted upon introduction of new substances, processes, procedures or equipment, which may present a new safety or health hazard. The Program Administrator or designee may conduct an inspection upon receipt of a Safety Inspection Checklist that indicates a hazard is present, or any other correspondence reporting a hazard from a supervisor or employee, or upon otherwise learning of new or previously unrecognized safety or health hazards.

Post-Incident: Whenever a work-related injury, illness, or accident occurs, the Program Administrator will be informed immediately. A follow-up inspection shall be conducted as determined to be necessary by the Program Administrator or designee.

Hazard Identification
Inspections/evaluations will also be performed whenever any new substance, process, procedure, or equipment is introduced into the workplace, or when the City is made aware of a new or previously unrecognized hazard.

Priorities will be determined by the severity of the hazard(s) identified. Employees will be protected from imminent hazards by means which include, but are not limited to, fixing or replacing defective equipment, installing guards or modifying equipment, training employees, posting warning signs, or by other means of adequately protecting employees from exposure.

Job Safety Analysis
A Job Safety Analysis (JSA) is an effective method to identify hazards in various tasks.

Under the direction of the Program Administrator, JSAs will be conducted by designated supervisors or managers. JSAs will be developed for tasks that have a potential for serious injuries or where there has been an injury or incident that could have caused serious injury.

CORRECTING UNSAFE CONDITIONS AND PRACTICES
To maintain a safe and healthy work environment, potentially hazardous workplace conditions or practices must be corrected in a timely manner. The following procedures provide a system to evaluate and correct any unsafe conditions or work practices.

Unsafe Conditions or Hazards
Any employee observing a situation needing corrective action beyond the employee’s authority or expertise shall immediately report the situation to their supervisor or manager.

Imminent Danger
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performing repairs. The supervisor and/or Facilities Manager should be immediately notified of this action.

Retaliation
No employee shall be retaliated against for reporting potential or actual hazards, or for making safety-related suggestions or comments.

ACCIDENT AND INJURY INVESTIGATION
Employees shall notify their supervisor as soon as possible after an accident or injury occurs. Supervisors are responsible for ensuring that proper medical treatment or evaluation is provided to any injured employee. The supervisor shall immediately notified the Program Administrator or designee of the need to eliminate or control any obvious hazards that may have contributed to a serious accident or injury, or request necessary resources to abate any ongoing hazard. An accident and injury investigation shall be commenced by the supervisor immediately, with the assistance and/or oversight of the Program Administrator. The purpose of the investigation is to obtain the facts involved and to determine, if possible, the root cause of the accident or injury. It is important to remember that the purpose of an accident and injury investigation is not to establish fault, but to determine the causes and types of corrective actions can eliminate the cause(s) of the accident or injury.

When conducting an accident and injury investigation, the supervisor should determine:
• • What happened – This may involve a reconstruction of conditions or events that may have led to the accident or injury.
• • Why did the accident or injury occur – This involves documenting the conditions at the scene of the incident, obtaining witness statements, and identifying causative factors.
• • What should be done to minimize or eliminate the risk of a recurrence – Interim or temporary precautions should be considered as measures to prevent an immediate recurrence.
• • What actions have been taken – Permanent corrective actions should be identified in terms of how to prevent a future recurrence.

As required by Labor Code Section 342, a supervisor or the Program Administrator shall immediately report, but in no case more than eight (8) hours after the supervisor or Program Administrator learns of, any serious injury or fatality involving a City employee to the nearest Cal/OSHA District office. A serious injury is defined in Labor Code Section 330 as any injury or illness requiring inpatient hospitalization in excess of 24 hours (except for observation), loss of any part of the body (amputation), or a serious degree of permanent disfigurement. An exception to the reporting requirement is an accident or injury involving an employee on a public street or highway.

The telephone numbers of the nearest Cal/OSHA District offices are:

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• • Van Nuys (818) 901-5403
• • Ventura (805) 654-4581
Effective January 30, 2003, the minimum civil penalty for failure to report a fatality or serious injury or illness to the nearest Cal/OSHA District office increased to $5,000.

SAFETY AND HEALTH TRAINING
Awareness of potential safety and health hazards, and knowledge of how to control such hazards, is critical to maintaining a safe and healthy work environment and preventing injuries, illnesses, and accidents in the workplace. The City is committed to instructing all employees in safe and healthful work practices. To achieve this goal, the City will provide training to each employee with regard to general safety procedures, and with regard to any hazards or procedures specific to that employee’s work assignment. Training will be provided as follows:
• • Upon hiring and/or when an employee is given a new job assignment for which training has not previously been provided.
• • When new substances, processes, procedures or equipment, which represent a new hazard are introduced into the workplace, or when a previously unrecognized hazard is identified.
• • Whenever the Program Administrator or designee believes that additional training is necessary. The Program Administrator shall determine training topics and needs, in consultation with department supervisors and managers.

Supervisors shall assess the training needs of all employees under their direction, provide general training in workplace safety, provide specific instruction regarding each job assignment, and request training in those areas in which the supervisor feels deficient to provide the training themselves. Documentation of safety training shall include employee’s name, signature, training date, type of training and name of trainer.

RECORDKEEPING
The Program Administrator shall be responsible for retaining records of the City’s IIPP in accordance with legal requirements in the following manner:

Safety Inspection Records: Records of hazard assessment inspections, including the person(s) conducting the inspection, the unsafe conditions and work practices that have been identified, and the action taken to correct the identified unsafe conditions and work practices, shall be recorded. Records shall be maintained a minimum of one (1) year.

Safety Training Records: The City shall document safety and health training for each employee, including the employee’s name or other identifier, training dates, type(s) of training attended, and training providers. Training documentation will be maintained at least two (2) years.

OSHA Log 300 Forms: Records shall be maintained for five (5) years.

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Other Records Related to Employee Communication: Safety Meeting sign-up sheets, employee suggestions/questions and responses, and other related safety records will be 10 maintained for minimum of two (2) years.

This IIPP will be periodically reviewed by the Program Administrator or designee. This review shall verify effective implementation of each element of the program, develop any changes needed and initiate communicate of the IIPP program changes made to managers, supervisors, and employees.

Each new employee hired by the City will be subject to the provisions of the IIPP. Each employee promoted and/or transferred to a new job will be trained in the safety aspects of their new assignment. The Program Administrator or designee shall ensure that each new employee is provided a copy of the IIPP and provided training on any provisions applicable to a new or transferring employee’s position.

EMERGENCY PREPAREDNESS
City employees shall be trained and are expected to follow the Standard Operating Procedures established for their departments and as described in the City of Thousand Oaks’s Emergency Response Plan. The City supports the Standard Emergency Management System (SEMS) and National Incident Response System (NIMS) in responding to a State of Local Emergency as declared by the City Manager, upon a state or national State of Emergency, or under a Mutual Aid Declaration. City employees are designated as Disaster Service Workers under Government Code Section 3100 and are required to report to work during an emergency to assist their supervisor, Division Manager, EOC Director or the SEMS Section Manager.

First Aid/CPR/AED
First aid, cardiopulmonary resuscitation (CPR) and automated external defibrillator (AED) training are integral parts of the City’s IIPP and overall employee safety and health programs. Training will be made available to all City employees so that an adequate number of employees are trained to respond to emergencies at all work locations. Employees shall familiarize themselves as to where first aid kits and AEDs are located. Employees should also know who in their area has been trained in first aid, CPR, and AED procedures.

First Aid Kits
The City shall provide, maintain and regularly replenish first aid kits in all City facilities and other various work locations. Employees shall notify their supervisor or the Program Administrator of the location of any first aid kit which need to be replenished prior to the established schedule.

Fire Protection
Properly maintained fire fighting equipment is an essential part of good fire protection.

Employees should be familiar with the location, type, and use of portable fire extinguishers at regular normal work sites. All portable extinguishers shall be checked Item No.7N
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on a monthly basis by Facilities Maintenance employees to ensure that they are properly charged and the results of those checks shall be recorded on a tag affixed to each extinguisher. A professional fire equipment company shall service the portable fire extinguishers annually.

Employees are also responsible to:
• • Have available current emergency phone numbers for police, fire and medical aid.
• • Be familiar with building evacuation procedures and emergency exit routes. The building evacuation plan shall include both primary and secondary exit routes, as well as locations for employee muster areas.

In Case of Fire
• • Know how to report a fire, by calling “9-9-1-1” from within City facilities, or “9-1- 1” when working away from City facilities.
• • Know the location and operating methods of all fire fighting equipment in the building.
• • Be familiar with survival techniques in case you are trapped by a fire. If caught in a smoke filled area, crawl on the floor and take short breaths through your nose. If possible, hold a cloth in front of your face.
• • Before opening a door, touch it. If it is hot, do not open it.

Fire Prevention
• • Good housekeeping shall be maintained at all work locations and in all City vehicles.
• • Combustible materials, such as oil-soaked rags, rags containing thinners, etc., shall be kept in approved metal containers with self-closing lids. Containers shall be emptied often.
• • Flammable liquids such as gasoline, benzene, lacquer, thinner, etc. shall not be used for cleaning purposes.
• • All solvents and gasoline shall be kept in approved properly labeled containers. • • When pouring or pumping gasoline from one container to another, metallic contact shall be maintained between the pouring and receiving containers. • • Employees shall not smoke in proximity to flammable liquids, gases, wet well areas, or manholes.

OFFICE SAFETY
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