RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF THOUSAND OAKS APPROVING THE
ENGINEER’S REPORT FOR LANDSCAPE AND
LIGHTING ASSESSMENT DISTRICT NO. 79-2, AND
ANNUAL LEVY OF ASSESSMENTS RELATED
THERETO COMMENCING IN FISCAL YEAR 2022-
23 WHEREAS, the City of Thousand Oaks has previously formed the Thousand Oaks Landscape and Lighting Assessment District No. 79-2 (hereinafter referred to as the “District”), and levied annual special benefit assessments pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, beginning with Section 22500 (hereinafter referred to as the “Act”), and in accordance with the provisions of California Constitution Article XIIID; and WHEREAS, the City Council ordered the preparation of an Engineer’s Annual Levy Report (hereafter referred to as the “Engineer’s Report”) regarding the levy of assessments for Fiscal Year 2022-23, pursuant to Chapter 3, Section 22622 of the Act and in accordance with the provisions of the California Constitution Article XIIID; and
WHEREAS, the Act provides for the levy and collection of assessments by the County of Ventura for the City of Thousand Oaks to pay for the maintenance, operation and services of the improvements and facilities within the District; and WHEREAS, the City Council approved the agreement with the Ventura County Auditor-Controller requesting the service of placement of the Landscape and Lighting Assessment District direct assessments on the Secured Tax Rolls and distribution of Collections to the City of Thousand Oaks; and WHEREAS, there has now been presented to the City Council the Final Engineer’s Report in connection with the proposed levy of assessments for Fiscal Year 2022-23 in accordance with Chapter 1, Article 4 (commencing with Section 22565) of the Act; and
WHEREAS, the City Council has carefully examined and reviewed the Engineer’s Report as presented, has considered the public testimony, and is satisfied that the assessments have been spread in accordance with the benefits received from the improvements, operation, maintenance, and services to be performed within the District and each Benefit Zone therein.
Item No.8B
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
THOUSAND OAKS DOES HEREBY RESOLVE AS FOLLOWS:
Section 1 The preceding recitals are true and correct.
Section 2 Based on testimony given, and the documents and discussion presented, the City Council has directed and confirmed any necessary modifications or amendments to the Engineer’s Report previously presented and filed, and said modifications or amendments so reflected by the minutes of this meeting shall by reference be incorporated into the Engineer’s Report.
Section 3 The Engineer’s Report, as presented or amended, consists of the following:
a. Plans and specifications that describe the District, the Zones therein, and the proposed improvements related thereto. b. Method of Apportionment that outlines the special benefit conferred on properties within the District from the
improvements; and the calculations used to establish each parcel’s proportional assessment.
c. The Budget that outlines the costs and expenses to service and maintain the improvements for the fiscal year including incidental expenses authorized by the Act, establishing the proposed assessment rates for Fiscal Year 2022-23.
d. Identification of the maximum assessment rates including a description of the assessment range formula associated with these assessment rates.
Section 4 The City Council hereby approves the Final Engineer’s Report and the assessments contained therein as presented or amended, and the assessments so described comply with the provisions of the California Constitution Article XIIID.
Section 5 The Final Engineer’s Report as presented or amended is hereby ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection. The City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation and approval of the Engineer’s Report.
Item No.8B
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Section 6 This Resolution shall become effective immediately upon its adoption.
Section 7 The City Clerk shall certify the adoption of this Resolution.
PASSED AND ADOPTED this 14th day of June, 2022, by the following vote:
Ayes:
Noes:
Absent:
____________________________
Bob Engler, Mayor
City of Thousand Oaks, California
ATTEST/CERTIFY:
_______________________________
Cynthia M. Rodriguez, City Clerk
Date Attested: ___________________
APPROVED AS TO FORM:
Office of the City Attorney
_______________________________
Tracy Friedl, Assistant City Attorney
APPROVED AS TO ADMINISTRATION:
_______________________________
Andrew P. Powers, City Manager
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
Item No.8B
ATTACHMENT #3
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF THOUSAND OAKS ORDERING THE LEVY
AND COLLECTION OF ASSESSMENTS FOR
THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 79-2 FOR FISCAL
YEAR 2022-23
WHEREAS, the City of Thousand Oaks has previously formed the Thousand Oaks Landscape and Lighting Assessment District No. 79-2 (hereinafter referred to as the “District”), and levied annual special benefit assessments pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, beginning with Section 22500 (hereinafter referred to as the “Act”), and in accordance with the provisions of California Constitution Article XIIID; and WHEREAS, the City Council has, by previous Resolution approved the Engineer’s Annual Levy Report (hereafter referred to as the “Engineer’s Report”) for the District for Fiscal Year 2022-23, and said Engineer’s Report sufficiently describes the improvements and the assessments related thereto commencing with Fiscal Year 2022-23; and
WHEREAS, the levy and collection of assessments so described in the Engineer’s Report shall be collected by the County of Ventura Auditor-Controller for the City of Thousand Oaks pursuant to the Agreement for Billing of Direct Assessments as approved by City Council on June 14, 2022; and WHEREAS, the City Council and City Attorney have determined that the assessments comply with applicable provisions of the California State Constitution Section XIII D; and
WHEREAS, the City Council desires to levy and collect assessments against parcels of land within the District for the Fiscal Year commencing July 1, 2022 and ending June 30, 2023, to pay the costs of maintenance, operation and services of the improvements and facilities within the District related thereto located within public places in the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
THOUSAND OAKS DOES HEREBY RESOLVE AS FOLLOWS:
Section 1 The preceding recitals are true and correct.
Item No.8B
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Section 2 Based on public testimony, the facts presented, and its review of the Engineer’s Report and any amendments, as applicable, a copy of which has been presented to the City Council and has been filed with the City Clerk, the City Council hereby finds and determines that:
a. The land within the District receives special benefit from the operation, maintenance and servicing of landscape and
lighting improvements and appurtenances, located in public places within the boundaries of the District; and,
b. The net amount to be assessed upon the lands within the District is apportioned by a formula and method which fairly distributes the net amount among the eligible parcels in proportion to the estimated special benefits to be received by each parcel from the improvements and services and said apportionment of fees was approved by the property owners as defined in the Engineer’s Report.
Section 3 The Engineer’s Report and assessments as presented to the City Council and on file in the Office of the City Clerk are hereby confirmed as filed or as amended by City Council action, and so noted by the minutes of this meeting.
Section 4 The maintenance, operation and servicing of the improvements and appurtenant facilities shall be performed pursuant to the Act. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as follows: the maintenance and operation of and the furnishing of services, materials and improvements for public landscaping and lighting facilities, including, but not limited to plants, shrubs, grass, trees and other ornamental vegetation, irrigation systems, drainage systems, fencing, sidewalks, trails and other ornamental structures and facilities, street lights, pedestrian lights, traffic signals and safety lights, and other appurtenant facilities within the public rightof-way.
Section 5 The County Auditor of the County of Ventura shall enter on the County Assessment Roll opposite each eligible parcel of land the amount of levy so apportioned by the formula and method outlined in the Engineer’s Report, and such levies shall be collected at the same time and in the same manner as the County taxes are collected, pursuant to Chapter 4, Article 2, Section 22646 of the Act. After collection by the County, the net amount of the levy shall be paid to the City Treasurer.
Item No.8B
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Section 6 The City Treasurer shall deposit the money representing assessments collected by the County for the District to the credit of a fund designated as the Improvement Fund for the Thousand Oaks Landscape and Lighting Assessment District No. 79-2; and such money shall be expended for the maintenance, operation, improvement and servicing of the landscaping, lighting and appurtenant facilities as described in Section 5 including the administrative and incidental expenses.
Section 7 The City Clerk is hereby directed to enter this Resolution on the minutes of the City Council meeting which shall constitute the official declaration of levy for Thousand Oaks Landscape and Lighting Assessment District No. 79-2 as outlined in the Engineer’s Report.
Section 8 The adoption of this Resolution constitutes the District levy for the Fiscal Year commencing July 1, 2022 and ending June 30, 2023.
Section 9 The City Clerk, or their designee, is hereby authorized and directed to file the levy with the County Auditor upon adoption of this Resolution, pursuant to Chapter 4, Article 1, Section 22641 of the Act.
Section 10 This Resolution shall become effective immediately upon its adoption.
Section 11 The City Clerk shall certify the adoption of this Resolution.
PASSED AND ADOPTED this 14th day of June, 2022, by the following vote:
Ayes:
Noes:
Absent:
_______________________________
Bob Engler, Mayor
City of Thousand Oaks, California
ATTEST/CERTIFY:
_______________________________
Cynthia M. Rodriguez, City Clerk
Date Attested: ___________________
Item No.8B
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APPROVED AS TO FORM:
Office of the City Attorney
_______________________________
Tracy Friedl, Assistant City Attorney
APPROVED AS TO ADMINISTRATION:
_______________________________
Andrew P. Powers, City Manager
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
Item No.8B
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Item No.8B
TO: City Council
FROM: Community Funding Review Committee
DATE: June 14, 2022
SUBJECT: FY 2022-23 Community Social Service Grant Recommendations RECOMMENDATION:
1. Approve Community Social Service Grants totaling $100,000.
2. Authorize the City Manager or designee to execute Community Social Service Grant agreements with grantees.
3. Authorize expenditure in the amount of $100,000 from A/C #001-1120-611- 5920 (SS2023, Community Endowment Grant Account) for Community Social Service Grants.
FINANCIAL IMPACT:
No Additional Funding Requested. Minimal administrative staff costs associated with executing contracts and compliance monitoring, and grant funding in the amount of $100,000 are included in the Adopted FY 2022-23 General Fund Budget.
BACKGROUND:
The City has been supporting local service providers through community grant programs for over 36 years. On September 14, 2021, City Council adopted Resolution 2021-047 to update the scope of the Community Funding Review Committee (CFRC) and funding criteria for the Community Grant Programs. The update included changing the name of the Social Services Endowment Fund (SSEF) to Community Social Service Grant (SSG).
The SSG provides operational support grants to local non-profit agencies offering essential public and social services to eligible low-income persons. During the City’s budget process, City Council renewed its support of the program by appropriating $100,000 in FY 2022-23 to be used for SSG. The SSG provides grantees a maximum grant award of $10,000 and a minimum grant award of $2,000.
Item No.11A
FY 2022-23 Community Social Service Grant Recommendations June 14, 2022
SSG grant applications for FY 2022-23 were accepted from March 17, 2022, through April 20, 2022. Public outreach for the grant program took place in March and April and included news postings on the City’s website and social media channels. A Community Grant Program workshop was held September 20, 2021, and was recorded and made available for viewing on the City’s website. In addition, emails were sent to previous Social Service grant recipients and a press release was sent to local media outlets. Complete program information can be found on the dedicated City Manager’s Office Grant Opportunities webpage (www.toaks.org/grants) on the City website.
A history of the SSG (previously called SSEF) awards for the past five years is attached for City Council reference (Attachment #1).
DISCUSSION/ANALYSIS:
There were 25 SSG program applications received with a total requested amount of $234,036.18. Staff conducted an initial review of the SSG applications to confirm the applications met minimum qualifications. No applications were rejected for noncompliance with program requirements during staff’s initial review.
The CFRC members separately reviewed each application and scored them based on grant-specific criteria, including the organization’s mission and background, program goals and objectives, and benefit to City residents.
On May 19, 2022, the CFRC met to discuss the scores of the applications. The CFRC unanimously (6-0) recommends funding in the amount of $100,000 to 24 programs (Attachment #2).
Allocation Scoring Method
In May 2019, the CFRC approved an allocation method based on collated points scored on the application as shown in Table 1.
Table 1: CFRC Original Allocation Method
85 – 100 points scored 100% of requested amount
70 – 84 points scored 75% of requested amount
55 – 69 points scored 50% of requested amount
54 or below points scored No funding
Collating the committee members’ score cards and using the original allocation method revealed that thirteen programs were eligible for full funding, eight programs for 75 percent funding, and three programs would have received 50 percent funding, for a total of $199,589.59. Under this allocation method and with a budget of $100,000, the CFRC would only have been able to recommend full Item No.11A
FY 2022-23 Community Social Service Grant Recommendations June 14, 2022
funding to the programs that scored in the top ten and partial funding to the eleventh ranked program.
During the May 19, 2022 meeting, the CFRC members present voted unanimously (6-0) in favor of amending the allocation method used in 2019 to spread the $100,000 of available funds proportionally based on score to each organization, while accounting for the requirements in Resolution 2021-047:
1. the total proportionate grant amount per organization did not exceed 10% of the overall annual SSG funding allocation; and
2. the proportionate grant amount per organization met or exceeded the minimum grant award of $2,000.
The CFRC recommends funding in the amount of $100,000 to 24 programs (Attachment #2).
Next Steps
Upon City Council approval, SSG grantees will enter into agreements with the City for a one-year period, effective July 1, 2022. Grantees will receive payment upfront and will be required to submit a Final Performance Report that demonstrates how the City funds were used to benefit Thousand Oaks residents.
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goal(s):
C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.
G. Continue City's commitment to community and cultural programs and services (such as Performing Arts/Theatres, Libraries, TOTV, Visual Arts, Youth and Senior Programs).
PREPARED BY: Anne LaFianza, Chair, Community Funding Review Committee Sarah Mailes, Community Services Analyst
Attachments:
Attachment #1 – Community Social Service Grant Award Five-Year History Attachment #2 – FY 2022-23 Community Social Service Grant Award Recommendations
CMO: 480-10/SM/H:Common/City Council/Council Items/2022/061422/061422 CFRC CSSG Staff Report Item No.11A
Agency Program 2016-17
SSEF
2017-18
SSEF
2018-19
SSEF
2019-20
SSEF
2020-21
SSEF TOTAL
1 Adelante Comunidad
Conejo Adelante Resource Project $ 3,000 $ 3,000
2 Assistance League Operation School Bell $ 10,000 $ 9,733 $ 8,000 $ 8,000 $ 5,911 $ 41,644 3 Big Brothers Big Sisters Youth Mentoring $ 3,000 $ 2,920 $ 5,920 4 Boys & Girls Club Strong Communities $ 3,000 $ 3,000
5 California Lutheran
University
Community Counseling
Services $ 3,000 $ 3,000
6 Caregivers In-Home Senior Services $ 3,000 $ 3,000 $ 6,000 7 Conejo Free Clinic Medical, Dental, Legal
Services $ 5,911 $ 5,911
8 Conejo Rec/Park District Conejo Creek Programs $ 8,000 $ 7,786 $ 8,000 $ 8,000 $ 5,911 $ 37,697 9 Conejo Valley Village In-Home Senior Services $ 3,074 $ 3,074 $ 6,148 10 Conejo Youth Employment
Service Job Planning & Preparation $ 3,000 $ 2,920 $ 1,668 $ 1,213 $ 8,801 11 Grey Law Senior Legal Services $ 3,000 $ 2,920 $ 3,000 $ 3,000 $ 3,000 $ 14,920 12 Harbor House COVID-19 Relief $ 3,000 $ 3,000
13 Harbor House Emergency Assistance $ 3,000 $ 3,000
14 Harbor House Rental Assistance Program $ 3,000 $ 3,000 15 Hospice Conejo Hospice Support $ 8,500 $ 8,273 $ 8,500 $ 8,500 $ 5,911 $ 39,684 16 Interface Child/Family 2-1-1 Ventura County $ 3,000 $ 2,920 $ 5,920 17 Livingston Memorial VNA Subsidized Care $ 5,000 $ 4,866 $ 5,000 $ 5,000 $ 3,000 $ 22,866 18 Lutheran Social Services Emergency Services $ 2,689 $ 4,090 $ 20,000 $ 5,911 $ 32,690 19 Lutheran Social Services Drop-in Center $ 5,911 $ 5,911 20 Lutheran Social Services Bridge and Respite NonCongregate Shelter $ 5,911 $ 5,911 21 Manna Operations Program $ 8,000 $ 7,786 $ 8,000 $ 8,000 $ 5,911 $ 37,697 22 Many Mansions Family Services Program $ 3,000 $ 3,000 $ 4,433 $ 10,433 23 Our Community House of
Hope Hospice Residence $ 7,000 $ 6,813 $ 13,813
24 Senior Concerns Adult Day Care $ 9,846 $ 9,583 $ 10,000 $ 10,000 $ 5,911 $ 45,340 25 Senior Concerns Senior Advocates Program $ 3,000 $ 2,920 $ 5,000 $ 5,000 $ 3,547 $ 19,467 26 St. Paschal Baylon/ Society of
Vincent de Paul Poor & Homeless Assistance $ 10,000 $ 9,733 $ 10,000 $ 5,911 $ 35,644 27 Thousand Oaks Rotary Immunization Program $ 3,000 $ 2,920 $ 3,000 $ 3,000 $ 11,920 28 Turning Point Foundation Our Place $ 3,000 $ 2,920 $ 5,000 $ 3,000 $ 13,920 29 United Cerebral Palsy Transportation Program $ 4,000 $ 3,893 $ 4,000 $ 4,000 $ 15,893 30 Villa Esperanza Employment Services $ 3,300 $ 3,211 $ 3,000 $ 3,000 $ 12,511 31 Westminster Free Clinic Economic Response $ 5,911 $ 5,911 32 Women of Substance Men
of Honor Life Skills, Foster Youth $ 3,000 $ 2,920 $ 1,668 $ 1,213 $ 8,801 33 YMCA Conejo Valley Safety Around Water/ Swim
Lessons $ 3,000 $ 2,920 $ 3,000 $ 3,000 $ 11,920
Total 100,646$ 100,646$ 100,000$ 100,000$ 100,001$ 501,293$ Award History
Community Social Service Grant (Previously Social Services Endowment Fund -SSEF) CMO: 480-10/SM/H:Common/City Council/Council Items/2022/061422/Community Social Service Grant Award Five-Year History Attachment 1 ATTACHMENT 1
Item No.11A
FY2022-23 Community Social Service Grant Recommendation Applicant Program Application
Request
Original
Allocation
Method
Recommended
Modified Allocation
1 Conejo Free Clinic Medical, Dental, and Legal Services Program $ 10,000.00 $ 10,000.00 $ 5,402.50 2 Westminster Free Clinic Economic Response $ 10,000.00 $ 10,000.00 $ 5,402.50 3 Many Mansions Food Assistance Program $ 7,500.00 $ 7,500.00 $ 4,051.87 4 Manna Conejo Valley Food
Distribution Center, Inc.
Expansion of Essential Services for Low-Income
Residents $ 10,000.00 $ 10,000.00 $ 5,402.50
5 Safe Passage Youth Foundation Underserved Youth Enrichment $ 9,743.00 $ 9,743.00 $ 5,263.66 6 Assistance League of the Conejo
Valley Operation School Bell Clothing Program $ 10,000.00 $ 10,000.00 $ 5,402.50 7 Turning Point Foundation Our Place Safe Haven: Emergency Shelter and $ 10,000.00 $ 10,000.00 $ 5,402.50 8 Boys and Girls Clubs of Greater
Conejo Valley
Strong Communities Resilient Youth SEL
Project $ 10,000.00 $ 10,000.00 $ 5,402.50
9 Lutheran Social Services of
Southern California Non-Congregate Shelter Program (NCS) $ 10,000.00 $ 10,000.00 $ 3,333.34 10 Lutheran Social Services of
Southern California Emergency Assistance Programs $ 10,000.00 $ 10,000.00 $ 3,333.33 11 Livingston Memorial Visiting Nurse
Association
Free Home Health Care for Low Income
Homebound Patients in Thousand Oaks $ 5,000.00 $ 2,757.00 $ 2,701.25 12 Lutheran Social Services of
Southern California Drop-In Center $ 10,000.00 $ - $ 3,333.33 13 Villa Esperanza Services Employment Support for People with Intellectual and Developmental Disabilities $ 10,000.00 $ - $ 5,402.50 14 Conejo Hospice, Inc. Compassionate Care for the Conejo Valley $ 10,000.00 $ - $ 4,051.87 15 California Lutheran University Community Counseling Services Assistance Fund for TO Residents $ 9,800.00 $ - $ 3,970.84
16 Harbor House Rental Assistance to Thousand Oaks Residents $ 10,000.00 $ - $ 4,051.87 17 Conejo Valley Senior Concerns Adult Day Program $ 10,000.00 $ - $ 4,051.87 18 St. Paschal Baylon Conference 329
Society of Vincent de Paul Provide services / assistance to the needy $ 10,000.00 $ - $ 4,051.87 19 Conejo Valley Senior Concerns Senior Advocacy Services $ 6,000.00 $ - $ 2,431.13 20 Conejo Community Outreach Conejo Community Outreach Diaper Bank $ 10,000.00 $ - $ 4,051.87 21 Caregivers Volunteers Assisting the
Elderly In-home Support Services $ 10,000.00 $ - $ 4,051.87 22 Grey Law of Ventura County, Inc. Legal Services for Seniors $ 10,000.00 $ - $ 4,051.87 23 Girl Scouts of California's Central
Coast
Girl Scout Leadership Experience/ Mental
Health First Aid $ 10,000.00 $ - $ 2,701.25
24 Conejo Health Overdose Prevention - Naloxone
Administration (OPNA) $ 9,993.18 $ - $ 2,699.41
25 Conejo Valley Village Estate and End of Life Planning for Seniors $ 6,000.00 $ - $ - Total $ 234,036.18 $ 100,000.00 $ 100,000.00
*
*
*
* Proportionate funding recommendation was reduced to meet the requirement in Resolution 2021-047, that grant funding per organization may not exceed 10% of the total annual SSG funding allocation. **Proportionate funding recommendation did not meet the requirement in Resolution 2021-047, the minimum grant award per organization is $2,000. **
ATTACHMENT 2
CMO: 480-10/SM/H:Common/City Council/Council Items/2022/061422/ FY 2022-23 Community Social Service Grant Award Recommendations Attachment 2 Item No.11A