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1 DISCUSSION/ANALYSIS:
In FY 2021-22, YC Commissioners accomplished the following functions and duties:
1. Review and provide input on any matters referred to the YC During the FY 2021-22 term, the YC Commissioners engaged with knowledgeable speakers from City departments and the community to establish relationships and provide input on referred projects and programs that impact youth. Meetings included:
Month Topic Presenter
October 2021 Climate and
Environmental
Action Plan
Helen Cox, Sustainability Manager,
City of Thousand Oaks
November 2021 Transit Mike Houser, Transit Manager, City of Thousand Oaks
December 2021 Communications Alexandra South, Communications Manager, City of Thousand Oaks
January 2022 The Arts: An
Integral Part of Life
Jonathan Serret, Cultural Affairs
Director, City of Thousand Oaks
February 2022 Water
Conservation
John Brooks, Sr. Sustainability
Analyst, City of Thousand Oaks
March 2022 Solid Waste
Services and
SB1383
Rondi Guthrie, Athens; Matt Trouts,
Athens; Sarah McGurk, Sustainability
Analyst, City of Thousand Oaks
April 2022 General Plan
Update and
Housing Element
Kari Finley, Planning Manager, City of
Thousand Oaks
May 2022 Diversity, Equity,
and Inclusion
Melissa Hurtado, Assistant to the City
Manager, City of Thousand Oaks
2. Provide outreach assistance to youth for City projects or services The Youth Commissioners provided outreach to youth by hosting the 2022 Biennial Youth Leadership Summit on March 30, 2022, at the Kavli Theater Founders Room. The event brought together 22 leaders and over 60 youth from the City of Thousand Oaks.
The program included Leader Roundtables, Youth-Only Roundtables, and a Keynote Address. There were several important conversations that took place and many positive outcomes.
Item No.11B
Youth Commission Annual Report
July 5, 2022
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1 The Youth Commissioners have compiled a comprehensive report in Attachment #1.
3. Liaisons to Organizations
In FY 2021-22, YC Commissioners served as liaisons to an array of organizations that serve youth in the community. Each month commissioners deepened relationships across the community, as well as provided updates and information regarding these organizations at the monthly YC meetings. The liaison positions include:
City of Thousand Oaks Library – Commissioner Melton
Alex Fiore Teen Center – Commissioner Freedman
In 2023, the YC will be seeking direction from the City Manager’s Office on potential projects, such as providing outreach and presentations to relevant youth agencies or activities that support the duties of the YC.
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goals:
B. Provide municipal government leadership which is open and responsive to residents, and is characterized by ethical behavior, stability, promoting public trust, transparency, confidence in the future, and cooperative interaction among civic leaders, residents, business representatives, and staff, while recognizing and respecting legitimate differences of opinion on critical issues facing the City.
G. Continue City's commitment to community and cultural programs and services (such as Performing Arts/Theatres, Libraries, TOTV, Visual Arts, Youth and Senior Programs).
PREPARED BY: Catherine Xu, Youth Commission Chair
Sarah Mailes, Community Services Analyst
Attachment:
Attachment #1 – 2022 Youth Leadership Summit Report
CMO:115-01\H:Common\City Council\Council Items\2022\070522\Youth Commission Annual Report Item No.11B
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2022 Youth Leadership Summit Report
ATTACHMENT #1
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2022 Youth Leadership Summit | ii
City Council
Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Bill-de la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
City of Thousand Oaks Youth Commission
2100 Thousand Oaks Blvd.
Thousand Oaks, CA 91362
(805) 449-2118
www.toaks.org/youth
[email protected]
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ACKNOWLEDGEMENTS
City of Thousand Oaks 21/22 Youth Commission
Catherine Xu, Chair
Jacqueline Emanuel, Summit Co-Chair
Naima Kahl – Summit Committee
Ethan Alpert
Lindsay Freedman
Nithilan Jeyakumar
Madeleine Mekari
Riley Goodnight, Vice Chair
Ally Melton, Summit Co-Chair
Helen Reveles – Summit Committee
Camille Elasky
Benjamin Glaubke
Finn Swanson
Sarah Mailes, City of Thousand Oaks Youth Commission Staff Liaison Special thanks to City of Thousand Oaks Library, Conejo Valley Unified School District, and Thousand Oaks Teen Center for inviting students to apply; Amy Commans, Vice President of Community and Government Relations at Los Robles Hospital for serving as our keynote speaker; Community leaders who attended this summit; and students who participated in the discourse.
Community Leader Attendees
City of Thousand Oaks (CTO): Councilmember Ed Jones, City Manager Andrew Powers, Assistant City Manager Ingrid Hardy, Deputy City Manager Gary Rogers
Conejo Recreation and Park District (CRPD): Board Chair Nellie Cusworth, Board Vice Chair Susan Holt, Board Director George Lang, General Manager Jim Friedl, Administrator, Recreation & Community Services Rochelle Callis, Administrator, Parks and Planning Tom Hare Conejo Valley Unified School District (CVUSD): Board President Karen Sylvester, Board Vice President Lauren Gill, Board member Bill Gorback, Board member Cindy Goldberg, Deputy Superintendent Business Services Item No.11B
2022 Youth Leadership Summit | iv
Dr. Victor Hayek, Assistant Superintendent of Instruction Kenneth Loo, Assistant Superintendent of Student Services Dr. Lisa Miller, Director of Multilingual Learners and Equity Ricardo Araiza, Director of High Schools Brian Mercer
Thousand Oaks Police Department: Police Chief Jeremy Paris Thousand Oaks Community Leaders: Vice President, Community, Employer & Government Relations Amy Commans, President/CEO of the Greater Conejo Chamber of Commerce Danielle Borja
Student Attendees
Special thank you to the 66 youth who made this summit happen by participating in the discourse. We appreciate your time, insights, and collaborative efforts during your very busy school week.
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TABLE OF CONTENTS
BACKGROUND................................................................................................................1 Summit Overview ......................................................................................................1 Summit Format..........................................................................................................1 Demographics ...........................................................................................................2 DISCOVERIES AND OUTCOMES...................................................................................4 Overview of Discoveries............................................................................................4 Summary of Outcomes............................................................................................11 NEXT STEPS .................................................................................................................12 Item No.11B
2022 Youth Leadership Summit Report | 1
BACKGROUND
The City of Thousand Oaks Youth Commission was established in 1985. It consists of 13 members between the ages of 13-18. The role of the Youth Commission is to serve as an advisory body to the City Council on matters dealing with youth.
The Youth Leadership summit has been a signature biennial event for the Youth Commission since Council adopted the City’s original Five-Year Youth Master Plan in July 2002. The Youth Leadership Summit is designed to provide youth an opportunity to engage with local leaders to learn from their leadership, as well as to share concerns and ideas. In opposite years the Youth Commission implements some of the recommendations learned at the summit. It also assists the Youth Commission in setting annual goals. The most recent Youth Leadership Summit was March 30, 2022.
Summit Overview
After several months of planning, the Youth Commission hosted the 2022 Youth Leadership Summit on March 30, 2022. The event included over 60 high school and middle school students (including 11 Youth Commissioners), and 22 community leaders.
In planning the evening activities for the Youth Leadership Summit, the Youth Commission’ s goal was to accomplish the following:
Provide a local speaker to motivate and inspire the attendees. Allow students to have valuable discourse, sharing youth perspectives and ideas with a variety of community leaders.
Learn how to discuss important matters in a group setting, e.g., be respectful of each other, learn how to engage each other.
Provide time for students to have organized discussions and input for the City.
Summit Format
Local schools and organizations that serve youth were requested to choose a diverse group of students to fill out an application to be considered for participation in the leadership summit.
In addition to demographic information, students were requested to answer the following questions on the applications:
1. What do you think is the biggest issue facing Thousand Oaks Youth Today?
2. What are 3 questions you would like to discuss at the youth summit? Item No.11B
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The goal of this application and these specific questions was two-fold: first, to better understand what youth thought the major problems we face today were, and secondly, to give the applicants a sense of direction for what this summit aimed to do. The Youth Commission used application responses to develop table assignments and topics for discussion. The schedule for the evening was as follows:
3:30 p.m. Check-In/Group Introductions
4:00 p.m. Welcome
4:10 p.m. Leader Roundtables
5:15 p.m. Dinner
5:45 p.m. Keynote Speaker Amy Commans, Los Robles Hospital 6:15 p.m. Break
6:20 p.m. Youth-Only Discussion
7:45 p.m. Wrap up and Evaluations
Eleven groups of students were formed considering their age and their topics of interest, as submitted on the application. For the Leadership Roundtable Discussions, two community leaders were assigned to each table and every 20 minutes the groups rotated to provide students the opportunity to meet and dialogue with a minimum of six leaders.
Leaders were provided table topics to use for conversation starters and to help facilitate the discussion. Leaders were invited to stay for dinner and the keynote speaker.
A Youth Commissioner/ Youth Table Facilitator was responsible to summarize the Leader roundtable discussions and the Youth-Only focus groups and submit for compilation by the Youth Leadership Summit Chair to develop this report.
Demographics
Applications were reviewed, and 78 students were invited to attend (65, plus 13 Youth Commissioners). Below are school and grade demographics of the 2022 Youth Leadership Summit applicants.
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28Applicant High School
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15 19
20 9
Applicant Grade
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DISCOVERIES AND OUTCOMES
Overview of Discoveries
During the Leader Roundtable Discussions, students rotated through three sets of leaders to share their ideas and input with a variety of topics. During the Youth Only discussion, Youth Facilitators worked with their peers to identify the top three priority topics within the group to discuss. Highlighted topics are identified below by each facilitator.
Facilitator Commissioner Ally Melton
This group was very passionate about mental health, education, youth recreation, housing affordability, and environmental issues. They discussed the following in detail at their roundtables:
Mental Health: Agreement that schools have caused a major strain on mental health due to the pressure of performing academically and balancing this with sports and extracurricular activities. Students agreed that the mental health services and promotion and for wellness rooms in CVUSD must increase. They also think there needs to be more publicity that mental health is now a valid excused absence. Students brought up that there needs to be increase teacher training to support students and their well-being.
Education: Students agreed that over quarantine, they forgot time management skills and were unable to form vital study habits. Coming out of quarantine, students noted the significant impact of learning loss and how there has not been much support to help students readjust.
Youth Recreation: Students offered suggestions for improvements to the teen center. Feelings towards the teen center were overall very positive. The main suggestion was that the teen center could have a greater variety of classes that were more rigorous academically. Students also wanted there to be a program in which college students come back to talk to high school students about the college admissions process and offer counseling. The students finally suggested CRPD improve promotion of teen services through social media, school newspapers, and fliers at the high schools. The last idea was for CRPD to host movies or concerts in the park specifically geared towards teens.
Affordability: When asked what factors would influence if the students would return to the city in the future, the main answers were affordability, such as housing and gas, and if they would be able to sustain a family or themselves with affordable housing and a job.
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Environmental Issues: Students noted littering as a major problem, specifically by students on school campuses. As solutions, youth suggested putting lids on trash cans to prevent the trash from flying away and increasing education on what can be recycled. Students brought up that school lunches often get wasted and that the district should investigate ways to reduce food waste. Lastly, transportation was addressed as an environmental problem. Solutions include carpooling, E- buses, and other electrical forms of transportation.
Facilitator Commissioner Nithilan Jeyakumar
There were many unique perspectives from youth all over our city in this group. There were students from Westlake High School, Thousand Oaks High School, Newbury Park High School, and Sequoia Middle School. This is a list of key details that they would like discussed and/or improved upon in our city:
Mental Health: Students wanted more opportunities to talk about mental health in both school and outside of schools. They hoped for teachers to coordinate test dates in consideration of the stress levels of students, meaningful homework assignments that are not busy work, effective and integrated mental health education in classwork instead of one-time speeches or events. Youth Recreation: Students suggested that there should be places where students can get information on community service hours/opportunities. They suggested that the Teen Center and CRPD events should be publicized into schools and in the community more due to the current lack of knowledge regarding Teen Center and CRPD events. They suggested that malls should have more job opportunities for the youth.
Environmental Issues: Students wanted more recycling and compost bins in schools. They also mentioned that reusable lunch containers should be implemented to reduce the amount of single-use plastic containers in schools.
Facilitator Carter Supple
The main issues youth advised about include the need to address mental health issues, need to improve education resources, need for youth recreation, need to advance diversity efforts, the need for increase career resources, and ways to address the drug and vaping issues. This was the list of key points that they would like to see improvement in:
Mental Health: Students currently think free school lunch and wellness rooms are effective in schools. They think that mental health resources need to be more private and confidential, and teachers need to be more understanding of students with check-ins and building relationships with students as they see students often.
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They think that due dates for assignments need to be flexible so students who deal with mental health struggles are not impacted significantly. Some ideas developed for developing a culture of teacher-student connection was allowing students to vote on teacher of the month and explain why they are teacher of the month, in hopes of encouraging teachers to be more welcoming. Another idea was advertising the wellness room in weekly school videos and creating peer support groups.
Education: Students mentioned that soap in bathrooms and bathroom upgrades are needed in all schools as they are basic needs. Increasing the number of gender-neutral bathrooms and ensuring they are accessible. Youth Recreation: Advertising and creating events in the community for teens and creating job, internship, and volunteering opportunities for younger students.
Having the CRPD host events that appeal to youth like hiking days and picnics to find hobbies and get active.
Diversity, Equity, and Inclusion: Educate young children starting from elementary school on racism and other cultural issues. Translating all documents and websites to multiple languages so more people have access to these resources. Ensuring that funding for sports and clubs come from the school and less on boosters to ensure equity and appropriate usage of funds.
Career/Pre-Professional Resources: Alumni should come back and talk with students, sharing their experience on how education has impacted their life in order to inspire younger students.
Vaping/Drug-Use: There needs to be peer-to-peer education and solutions as the youth felt that they listen from each other more than from an authority figure.
Facilitator Commissioner Finn Swanson
This group of youth brainstormed that mental health, youth recreation, diversity, homelessness, and bullying were the top issues that youth are facing. These were focused in each roundtable discussion as follows:
Mental Health: Youth felt that mental health issues have been exasperated due to growing academic and social pressure. Because youth do not seem to be receiving education on mental health issues, they cannot recognize them, so youth hope for improved mental health education, especially for eating disorders. Youth also mentioned that health class drug videos were outdated, often wasting valuable class time on drugs that were no longer popular or making the class laugh at old video editing instead of absorbing the message.
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Youth Recreation: Youth hoped for a turf field for sports practice and more acting opportunities. The youth also believed that improved advertising and dialogue between CRPD and youth would greatly improve the attendance and involvement of youth in CRPD events.
Diversity, Equity, and Inclusion: Youth saw the need for implicit bias training for police and working to remove barriers in hiring. They also hoped for a more diversified and accurate curriculum with describing LGBTQ+ history and Black people in the United States instead of ignoring these topics because they are “sensitive.” With this curriculum, youth hoped that teachers are trained to teach it. Homelessness: Youth discussed the need for a homeless shelter in the city, or tiny homes, like in Los Angeles. They also expressed the need to remove barriers preventing homeless people from finding jobs.
Bullying: Youth expressed the need to address bullying through helping students connect with counselors or resources when they experience bullying. They also expressed the need for teachers and staff to pay more attention to prevent bullying so toxic popularity networks do not form.
Facilitator Commissioner Helen Reveles
The two main topics that this passionate group discussed were mental health and career resources. This is a summary of the key details that were in the discussion:
Mental Health: Youth noticed a lack of communication between peers and teachers. They felt that Wellness Rooms have been effective and how there is a need for social emotional learning periods during school so there would be more opportunities to talk about mental health at school.
Career/Pre-Professional Resources: Youth were interested in learning about topics, activities, and classes that could potentially help them with their future. The students thought it would be beneficial for people in school to learn how to manage your money/financial literacy. They wanted to learn about things like investing and what classes to take to go on a certain career path. They hoped for more publicity in heavily visited areas (like malls) on volunteer and internship opportunities.
Facilitator Commissioner Benjamin Glaubke
The three main topics that this group discussed were mental health, youth recreation, and social media. This is a summary of the key details that were in the discussion:
Mental Health: Youth felt that there is a lack of communication, confidentiality, and education on mental health. They also brought up that there is a stigma around Item No.11B
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reaching out for mental health support. Youth saw the need for improved representation in Wellness Rooms and ensuring personalized mental health support and education, like check-ins.
Youth Recreation: Students suggested that there should be places where students can get information on community service hours/opportunities. They suggested that the Teen Center and CRPD events should be publicized into schools and in the community more due to the current lack of knowledge regarding Teen Center and CRPD events. They suggested that malls should have more job opportunities for the youth.
Social Media: Many youth mentioned that misinformation is a huge problem that youth are facing with the growing use of social media. They saw a need to address the effect that social media has on reinforcing body expectations, cyberbullying, and lack of sociability. They thought of solutions which included encouraging youth to join community events, having time limits on devices, making sure that youth know how to check if the information they see is credible and truthful, and having a better representation of all body images in the media.
Facilitator Commissioner Camille Elasky
The main topics that youth found a need to discuss were civic engagement, youth recreation, transportation, and student life. This is a summary of the robust discussion:
Civic Engagement: The group identified that not all youth are involved in civic matters. They noted that private schools are out of touch with the city’s Youth Commission and updates from the city. They hoped that all youth are provided with opportunities to be involved in the community and that city leaders are more accessible and valued to youth. The group noted that they do not think youth are encouraged to be civically engaged. They also hoped that the city would be willing to provide more job skill development workshops at the various community centers.
Youth Recreation: The group remarked on the lack of opportunity and activities in the city. They hope that events and opportunities will be directly promoted to them like teachers sharing opportunities. The youth felt that mailers to their home address were ineffective as they often get tossed away. Transportation: Youth mentioned that they would like BIRD scooters or Citi bikes to get around town. They hoped to have stations for these at city centers like The Lakes, Oaks Mall, and Promenade. Further, the youth expressed an interest in Dial-a-Ride but for a younger age population.
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Student Life: Youth mentioned the lack of morale among all schools in Thousand Oaks, especially post-Covid. They felt that not much was exciting anymore and hoped for more activities that involve the whole class and improve school spirit.
Facilitator Commissioner Naima Kahl
There were many diverse perspectives discussed about issues throughout our city in this group. The main topics were mental health, education, and diversity. This is a summary of the main points discussed:
Mental Health: Youth have found the Wellness Rooms helpful, but expressed that teachers were not fully supportive of the fact that the use of the Wellness Room entailed students leaving class. Youth mentioned that counselors and administration were spread too thin and not adequately providing the students with enough resources and support.
Education: Youth mentioned that learning loss has been a major obstacle coming out of the pandemic and youth felt that it has been difficult to socially reintegrate into the student body. Additionally, many students felt immense pressure to succeed and have found it very difficult to do so in the current climate of college admissions and competition among high school peers, with not enough resources.
They mentioned that college counselors need to do more to help students plan their futures and that a strong education needs to be emphasized, not prestige.
They also felt that relationships with their teachers have been hard to build recently and that many youth have almost completely lost their work ethic as classes become faster and more difficult without any learning loss recovery. Diversity, Equity, and Inclusion: Youth noted the lack of diversity, equity, and inclusion efforts in the city. They mentioned that there needs to be a greater focus on helping people acknowledge privilege, identity politics, and demographic structural biases.
Facilitator Commissioner Catherine Xu
There were many insightful ideas and perspectives brought up by youth in the group discussion. Specifically, youth emphasized the need to address mental health, youth recreation, environmental issues, and diversity. This is a summary of the main points discussed in the conversation:
Mental Health: Youth have found Wellness Rooms in high schools useful but noted that there is more to be done for more youth to visit and to not feel a stigma around mental health.
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Youth Recreation: Youth mentioned that they used the parks more during the pandemic, especially among those who had younger siblings. They hoped for more events centered around teens in CRPD rather than solely young children. Environmental Issues: Youth have noticed a lot of trash on campus and around the community, especially with free lunches in public schools. When youth do not throw away trash, they are often punished with detention as a result, so the group thought that there needed to be more restorative practices to teach youth how to fix their mistake. They brought up the potential for schoolwide assemblies about trash, compost, and recycling on campus as well as implementing recycling, trash, and compost bins on campus. The youth emphasized the need for education and implementation on these environmental topics from an early age. Diversity, Equity, and Inclusion: Youth mentioned that they would like to see more curriculum related to diversity, equity, and inclusion in schools. They would like to see future development of ethnic studies in the district, building upon the base ethnic studies course with more ethnic studies classes. They brought up the importance of ensuring that the texts in schools are diverse, but not tokenism. They also emphasized the need for re-teaching of history to ensure the proper representation of all groups, correcting past mistakes. Students also noted that they do not feel comfortable approaching School Resource Officers in schools.
They hoped for there to be action to build a connection between these Officers and students by making them more approachable by dressing out of uniform and changing their stance. They also suggested hosting periodic assemblies to explain the role of the School Resource Officers, hosting Meet and Greet/Q and A events, and making sure that the Officers are actively engaging in conversation with students. They emphasized that the Officer should not be working with youth only when they are in trouble, and they should also have a suggestions box on campus for students to put in feedback for them. Finally, youth noted that there needs to be more inclusion of all in the community, like addressing homelessness through the building of affordable housing.
Facilitator Gabby Lopez
The main topics that this group felt that youth faced in the community were mental health, homelessness, youth recreation, and communication. This is a summary of the insightful discussion:
Mental Health: Youth mentioned that clubs, teams, and the wellness centers have been great support systems for student mental health. They brought up how sometimes going to the counselor is discouraging due to barriers of access like unfriendly office staff or counselors acting like they are in too much of a rush to meet. They hoped for greater mental health check-ins and more therapists and Item No.11B
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psychologists at school. They also hoped to see more coordination among school staff for due dates to reduce stress among students.
Homelessness: The group felt that the homelessness crisis is urgent and there needs to be increased community support to address this issue. They suggested increased volunteering and events (community service) for youth to see the impacts of the housing crisis on the community. They also suggested educating people who are not familiar with homelessness and improving community mental health support and therapy.
Youth Recreation: Youth felt that there needs to be more engaging activities in the school and community to build overall morale. They suggested more family- oriented events like March Madness or Olympics.
Communication: Youth found the need to have a system ensure that the information they receive is factual and beneficial. They emphasized the need for media literacy and having a centralized form of communication to send out messages from the school and city, respectively.
Summary of Outcomes
A summary of the above facilitator reports reveals that the main themes for summit outcomes are:
Support and encourage mental health and social skills, including access to mental health services and behavioral health supports.
Expand community activities and events that appeal to youth. Increase efforts made to advance diversity, equity, and inclusion—specifically as they relate to housing, affordability, homelessness, staff training, and education. Action to reduce waste in schools with implementation of environmental literacy programs and effective composting/recycling.
Increase in affordable and accessible transportation for youth in the city. Expand academic and study supports to students as the reintegrate into the classroom and adjust to learning loss from quarantine.
NEXT STEPS
The Youth Leadership Summit was a great success bringing together leaders and youth to discuss community topics important to youth. There were a lot of critical conversations that took place. The Youth Commission recognizes that not all the topics that were discussed are under the purview of the City. Since the Youth Commission is unable to address all the topics brought up in the Summit, it is important to document these Item No.11B
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discussions and work collaboratively with community agencies to ensure progress is being made to achieve the goals and all community agencies are aware of the youth feedback. The Youth Commission recommends these next steps:
Youth Commission to use the information contained in this report to set their 2022- 23 meeting priorities and guest speaker calendar.
Youth Commission to make the community aware of the discoveries and summary of outcomes from the 2022 Youth Leadership Summit through outreach and presentations to the Conejo Valley Unified School District, the Conejo Recreation and Park District, and other relevant youth agencies.
When possible and applicable, the Youth Commission will work with community agencies to advise on issues related to youth and collaborate to ensure that solutions are implemented.
At the end of the year, the Youth Commission will report on the progress of the implementation to City Council.
CMO:115-01\H:Common\City Council\Council Items\2022\070522\Youth Commission Annual Report Attch 1 Item No.11B
TO:City Council
FROM:Tim Giles, Human Resources Director
DATE:July 5, 2022
SUBJECT: Compensation and Ninth Amendment to Employment Agreement for City Attorney
RECOMMENDATION:
Adopt resolution approving compensation and ninth amendment to employment agreement for City Attorney (Contract No. 9799-2012).
FINANCIAL IMPACT:
No Additional Funding Requested. The annual total proposed adjustment for the City Attorney in salary is $11,320 and is included in the Adopted FY 2022-23 General Fund Budget.
BACKGROUND:
At the June 28, 2022 closed session, City Council provided the City Attorney her annual performance review for FY 2021-22. City Council characterized the performance of the City Attorney over the evaluation period as outstanding and noted numerous accomplishments, initiatives, and successes under the City Attorney’s legal advice and guidance.
During the June 28, 2022 closed session, City Council provided authority to the Mayor to negotiate an amendment to the City Attorney contract to adjust her compensation.
DISCUSSION/ANALYSIS:
City Council annually reviews the performance and compensation of the City Attorney. The contract amendment includes a performance-based salary adjustment (Attachment #1).
Item No.13A
Compensation and Ninth Amendment to Employment Agreement for City Attorney July 5, 2022
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2 City Council desires to recognize the significant contributions to the success of the organization made by the City Attorney and the valuable legal advice and guidance provided to City Council.
A proposed contract amendment is presented for City Council consideration, which includes an increase to the annual salary of four percent ($11,320.89). The proposal was negotiated between the Mayor and City Attorney within authority granted by the City Council and is presented for City Council approval.
The proposed City Attorney contract amendment contains the following revisions:
Salary: Effective July 9, 2022, adjust annual salary from $283,022 to $294,343.
Thousand Oaks Municipal Code Section 2-1.502 requires City Attorney compensation be fixed by resolution.
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goal:
C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.
Attachment:
Attachment #1 – Resolution Approving Compensation and Ninth Amendment to Employment Agreement between the City of Thousand Oaks and the City Attorney
HRD:700-20\TG\H:\Common\StaffReports\2022\070522 CA Ninth Amendment Staff Report.docx Item No.13A
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF THOUSAND OAKS APPROVING
COMPENSATION AND NINTH AMENDMENT TO
EMPLOYMENT AGREEMENT FOR CITY
ATTORNEY
WHEREAS, Section 2-1.502 of the Thousand Oaks Municipal Code provides that the City Attorney shall receive such compensation as determined by the City Council and fixed by Resolution; and
NOW, THEREFORE, the City Council of the City of Thousand Oaks does hereby resolve as follows:
1. The compensation package set forth in the attached Ninth Amendment to Employment Agreement (Exhibit A) is approved for the City Attorney’s personal services.
PASSED AND ADOPTED THIS 5th day of July, 2022, by the following vote:
Ayes:
Noes:
Absent:
Bob Engler, Mayor
City of Thousand Oaks
ATTEST:
Cynthia M. Rodriguez, City Clerk
APPROVED AS TO FORM:
David Womack, Assistant City Attorney
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
ATTACHMENT #1
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EXHIBIT A
NINTH AMENDMENT TO EMPLOYMENT
AGREEMENT BETWEEN THE CITY OF THOUSAND
OAKS AND THE CITY ATTORNEY
This Ninth Amendment to Employment Agreement (Contract No. 9799- 2012) between the City of Thousand Oaks and the City Attorney (“Agreement”) is entered into this 5th day of July 2022, by and between Tracy M. Noonan (“City Attorney”) and the City of Thousand Oaks (“City”).
RECITALS
WHEREAS, City and City Attorney desire to amend Agreement by which Tracy Noonan undertook the position of City Attorney as described therein and otherwise subject to all of the covenants and conditions set forth therein.
AGREEMENT
NOW THEREFORE, City and City Attorney agree that the Agreement be, and hereby is, amended as follows:
1.Section 4: Salary
Effective July 9, 2022, City agrees to pay City Attorney for her services rendered pursuant hereto a salary of Two Hundred Ninety-Four Thousand, Three hundred and Forty-Three Dollars and Sixteen Cents ($294,343.16) per year, payable in the normal payroll installments at the same time as other executive management employees of City are paid. City Council shall review City Attorney’s salary annually as part of her performance evaluation, as explained in Section 5.
City Council shall annually review City Attorney’s salary range and benefits, with any increase(s) to be made to such extent as City Council may determine desirable. Increase(s) provided to other executive management employees shall be taken into consideration by City Council during this review period.
Item No.13A
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2. Except as otherwise specifically provided herein, all other provisions of the Agreement and any amendments thereto shall remain in full force and effect.
IN WITNESS WHEREOF, this Ninth Amendment has been executed by the parties effective on the date and year first written above.
CITY OF THOUSAND OAKS: CITY ATTORNEY:
__________________________
Bob Engler, Mayor Tracy M. Noonan
ATTEST: APPROVED AS TO FORM:
Cynthia M. Rodriguez, City Clerk David Womack
Assistant City Attorney
Item No.13A
TO:City Council
FROM:Tim Giles, Human Resources Director
DATE:July 5, 2022
SUBJECT: Compensation and Sixth Amendment to Employment Agreement for City Manager
RECOMMENDATION:
Adopt resolution approving compensation and sixth amendment to employment agreement for City Manager (Contract No. 11382-2017).
FINANCIAL IMPACT:
No Additional Funding Requested. The annual total proposed adjustment for the City Manager in salary is $11,218, which is included in the Adopted FY 2022- 23 General Fund Budget.
BACKGROUND:
At the June 28, 2022 closed session, City Council provided the City Manager his annual performance review for FY 2021-22. City Council characterized the performance of the City Manager over the evaluation period as outstanding and noted numerous accomplishments, initiatives, and successes under the City Manager’s leadership.
During the June 28, 2022 closed session, City Council provided authority to the Mayor to negotiate an amendment to the City Manager contract to adjust his compensation.
DISCUSSION/ANALYSIS:
The performance and compensation of the City Manager are reviewed annually by City Council. City Council desires to recognize the City Manager’s significant leadership and contributions to the success of the organization and the accomplishment of goals set by City Council.
Item No.13B
City Manager Employment Agreement
July 5, 2022
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3 A proposed contract amendment is presented for City Council consideration, which includes an increase, to the annual salary of four percent ($11,218.14). The proposal was negotiated between the Mayor and City Manager within authority granted by the City Council and is presented for City Council approval.
The proposed City Manager contract amendment contains the following revision:
Salary: Effective July 9, 2022 adjust annual salary from $280,453 to $291,671.
Thousand Oaks Municipal Code Section 2-1.206 requires City Manager compensation be fixed by resolution (Attachment #1).
COUNCIL GOAL COMPLIANCE:
Meets the following City Council Goal:
C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California’s most desirable places to live, work, visit, recreate, and raise a family.
Attachment:
Attachment #1 – Resolution Approving Compensation and Sixth Amendment to Employment Agreement between the
City of Thousand Oaks and City Manager
HRD:700-20\TG\H:\Common\StaffReports\2022\Exec Reviews Adjustments\CM Review & Comp\070522 CM Sixth Amendment Staff Report.docx
Item No.13B
HRD:700-20\TG\H:\COMMON\Contracts\CMO\Powers\070522 CM Sixth Amendment Att 1.docx
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF THOUSAND OAKS APPROVING
COMPENSATION AND SIXTH AMENDMENT TO
EMPLOYMENT AGREEMENT FOR CITY MANAGER
WHEREAS, Section 2-1.502 of the Thousand Oaks Municipal Code provides that the City Manager shall receive such compensation as determined by the City Council and fixed by Resolution; and
NOW, THEREFORE, the City Council of the City of Thousand Oaks does hereby resolve as follows:
1. The compensation package set forth in the attached Sixth Amendment to Employment Agreement (Exhibit A) is approved for the City Manager’s personal services.
PASSED AND ADOPTED THIS 5th day of July, 2022, by the following vote:
Ayes:
Noes:
Absent:
Bob Engler, Mayor
City of Thousand Oaks
ATTEST:
Cynthia M. Rodriguez, City Clerk
APPROVED AS TO FORM:
David Womack, Assistant City Attorney
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
ATTACHMENT #1
Item No.13B
HRD:700-20\TG\H:\COMMON\Contracts\CMO\Powers\070522 CM Sixth Amendment Att 1.docx
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EXHIBIT A
SIXTH AMENDMENT TO EMPLOYMENT
AGREEMENT BETWEEN THE CITY OF THOUSAND
OAKS AND THE CITY MANAGER
This Sixth Amendment to Employment Agreement (Contract No. 11382- 2017) between the City of Thousand Oaks and City Manager (“Agreement”) is entered into this 5th day of July 2022, by and between Andrew P. Powers (“City Manager”) and the City of Thousand Oaks (“City”).
RECITALS
WHEREAS, City and City Manager desire to amend Agreement by which City Manager undertook the position of City Manager as described therein and otherwise subject to all of the covenants and conditions set forth therein.
AGREEMENT
NOW THEREFORE, City and City Manager agree that the Agreement be, and hereby is, amended as follows:
1.Section 4: Salary
Effective July 9, 2022, City agrees to pay City Manager for his services rendered pursuant hereto a salary of Two Hundred Ninety-One Thousand, Six Hundred Seventy-One Dollars and Sixty-One Cents ($291.671.61) per year, payable in the normal payroll installments at the same time as other executive management employees of City are paid.
City Council shall review City Manager’s salary annually as part of her performance evaluation, as explained in Section 5.
Item No.13B
HRD:700-20\TG\H:\COMMON\Contracts\CMO\Powers\070522 CM Sixth Amendment Att 1.docx
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2. Except as otherwise specifically provided herein, all other provisions of the Agreement and any amendments thereto shall remain in full force and effect.
IN WITNESS WHEREOF, this Sixth Amendment has been executed by the parties effective on the date and year first written above.
CITY OF THOUSAND OAKS: CITY MANAGER:
__________________________
Bob Engler, Mayor Andrew P. Powers
ATTEST: APPROVED AS TO FORM:
Cynthia M. Rodriguez, City Clerk David Womack
Assistant City Attorney
Item No.13B
TO: Andrew P. Powers, City Manager
FROM: Clifford G. Finley, Public Works Director
DATE: July 5, 2022
SUBJECT: Public Notice – Approval of Parcel Map LD 17-70069 Location: 301-343 South Moorpark Road
Developer: DTR Los Robles, LLC and NKW Los Robles, LLC Description: 5.29 Acre 7-Parcel Subdivision for condominium purposes
Pursuant to Sections 9-3.946, 9-3.1002 and 9-3.1003 of the Municipal Code, notice is hereby given that the City Engineer has reviewed, and, following the Public Notice at City Council, will approve that certain Final Map entitled Parcel Map No. L.D. No. 17-70069, located at 301-343 South Moorpark Road (Attachment #1), submitted by DTR Los Robles, LLC and NKW Los Robles, LLC (developer). Specifically, the City Engineer has caused the map to be examined and has made the following findings:
1. The map substanti ally conforms to the approved tentative map, and any approved alterations thereof and any conditions of approval imposed with said tentative map.
2. The map complies with the provisions of the Subdivision Map Act and any local ordinances applicable at the time of approval of the tentative map.
3. The map is technically correct, pursuant to review by the City Surveyor.
Said map will be finalized and recorded unless a valid appeal is filed within 10 calendar days from public notice of the action, July 5, 2022 City Council meeting.
The appeal shall state which of the above findings made by the City Engineer was improper or incorrect, and the basis for that conclusion. If you have any questions about the map approval findings or need additional information about the map or your appeal rights, please contact Nader Heydari ,
City Engineer, at (805) 449-2392.
PREPARED BY: Nahid Dey, Surveyor
Attachment:
Attachment #1 – Vicinity/Location Map
DPW: 420-89\bb\etm\Council\2021\091421\Public Notice LD 20-70096\Sares Regis Conejo Spectrum Gateway.docx
Item No.16A
ATTACHMENT #1
LD 17-70069
VICINITY MAP
LOCATION MAP
Item No.16A