Thousand Oaks City Council
July 5, 2022

REVISED AGENDA POSTED 7/1/2022
FOR ADDITIONAL TELECONFERENCE LOCATION & CLOSED SESSION 15.B City Council/Public Financing Authority (TOPFA)
REGULAR MEETING
Tuesday, July 05, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Locations:

Residence Zephyr Point Conference Center
793 Wildwood Avenue 660 Highway 50
Thousand Oaks, CA 91360 Zephyr Cove, NV 89448
Public advisory: Face masks are strongly recommended .

You may view the City Council meeting broadcast live on TV  (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information. The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form.

Please see Public Input section below for more information. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Bill­de la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT: Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete  the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Parks and Recreation Month Proclamation

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify June 29, 2022; approve July 6, 2022, July 13, 2022, July 20, 2022, July 27, 2022, August 3, 2022, August 10, 2022, August 17, 2022, and August 24, 2022 subject to review and ratification.

B. Minutes of City Council meeting of June 28, 2022
RECOMMENDATION:

Approve
C. 2022 League of California Cities Annual Conference Business Meeting RECOMMENDATION:

1. Designate Mayor Bob Engler Voting Delegate. Designate Councilmember Kevin McNamee and Mina Layba, Legislative Affairs Manager as Alternate Voting Delegates to represent City of Thousand Oaks at the 2022 League of California Cities Annual (Cal Cities) Conference Business Meeting scheduled for September 9, 2022

2. City Clerk to affirm and to sign 2022 Annual Conference Voting Delegate Alternate Form and City’s Manager’s Office staff to submit to Cal Cities by September 2, 2022.

D. City Manager Authority During Summer Recess
RESOLUTION DELEGATING CERTAIN INTERIM AUTHORITY TO CITY MANAGER RECOMMENDATION:

Adopt resolution granting City Manager authority for designated actions during summer recess, July 6, 2022, through August 29, 2022.

E. Thousand Oaks Public Financing Authority Annual Update RECOMMENDATION:

Receive and file annual update.

F. Ventura County Farmworker Housing Study and Action Plan RECOMMENDATION:

1. Authorize City Manager to finalize and execute Memorandum of Understanding and related documents in connection with the County of Ventura countywide Farmworker Housing Study, Action Plan, and $15,000 funding commitment from the City.

2. Authorize budget and expenditure in the amount of $15,000 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­4010­641­5699 FARM23 (Contracted Services – Other).

G. Rancho Road Sidewalks and Bike Lanes Project (CI 5308) RECOMMENDATION:

1. Approve Change Order No. 4 to Contract No. 12656­2021 with Sully­Miller Contracting Company (Brea, CA), in the amount of $104,541.80 for a new not­to­ exceed amount of $1,849,524.37, plus contingency of $15,000.

2. Approve Seventh Amendment to Professional Services Agreement No. 11302­ 2016 with Kimley Horn and Associates, Inc. (Los Angeles, CA), to provide additional design support services during construction in the amount of $38,000, for a revised not­to­exceed amount of $404,277.

3. Approve budget appropriation in the amount of $157,550 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5308, Rancho Road Sidewalk).

4. Authorize expenditure in the amount of $157,541.80 ($104,541.80 construction contract Change Order No. 4 to Sully Miller Contracting Company, $15,000 additional construction contingency, and $38,000 (Seventh Amendment to Professional Services Agreement to Kimley Horn & Associates) for the Rancho Road Sidewalks and Bike Lanes Project (CI 5308) from A/C #001­5310­631­8300.

5. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

H. Legal Services For Real Estate and Affordable Housing RECOMMENDATION:

Approve the retention of Kane, Ballmer & Berkman to provide legal services relating to real estate transactions and affordable housing regarding the Hillcrest Property, in an amount not­to­exceed $100,000.00.

I. Lawrence Drive and Teller Road Project Budget (CI 5297) RECOMMENDATION:

1. Approve $150,000 additional construction contingency for contract with Toro Enterprises, Inc. of Oxnard, CA (Contract No. 12967­2022) for Lawrence Drive and Teller Road Intersection Improvements project (CI 5297).

2. Approve budget appropriation and expenditure in the amount of $150,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5297, Lawrence Drive and Teller Road Intersection Improvements Project).

3. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

J. Environmental Consulting Services
RECOMMENDATION:

1. Approve agreement with Envicom Corporation, Westlake Village, CA, for the preparation of an Environmental Impact Report (EIR) for the term July 5, 2022 to August 30, 2023, with a not­to­exceed amount of $252,360 for the term of the agreement.

2. Authorize staff to waive formal Request for Proposal/Qualifications (RFP/Q) process for the preparation of an EIR for the proposed mixed­use development located at 2150 Hilcrest Drive and approve Envicom Corporation agreement pursuant to Thousand Oaks Municipal Code (TOMC) Section 3­10.501.

3. Authorize City Manager to execute professional services agreement subject to approval by the City Attorney once all terms have been negotiated.

4. Approve budget appropriation and authorize expenditure in an amount not­to­ exceed $252,360 from A/C #001­4210­447­4000 (Charges for Services ­ Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

K. Water Shortage Support
RECOMMENDATION:

1. Approve budget appropriation and authorize expenditure in the amount of $105,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­ 8025­682­5699 (Contracted Services) for water conservation contract services for FY 2022­23.

2. Authorize City Manager to modify water use restrictions and/or the grace period for transition to low volume irrigation as necessary during City Council summer recess.

L. Dudek Environmental Consulting Services
RECOMMENDATION:

1. Approve First Amendment to Task Order No. 2 (On­Call Contract No. 12520­2020) with Dudek Consulting of Santa Barbara, CA, to complete environmental documents for the 1100 Rancho Conejo – Alexandria BioTech Campus Project, in the amount of $55,449, increasing the total not­to­exceed amount to $125,000.

2. Authorize expenditure in the amount of $55,449 from A/C #001­4210­641­5947 (Contracted Services – Billable Projects).

M. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Authorize staff to advertise for construction bids for the FAts, Oils, and Grease Facility Improvements Project (CI 5441).

2. Approve service agreement for the purchase of Fats, Oils, and Grease screening equipment, and on­site inspection and training from Huber Technology, Inc. (Huber), Denver, Colorado, in the amount not to exceed $422,663.89 as follows: $419,163.89 for equipment purchase and $3,500 for services through December 31, 2023.

3. Approve budget appropriation transfer in the amount of $419,163.89 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­685­8400 (CI 5440, Capital Equipment) and $3,500 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­686­6560 (Specialized Training).

N. ORDINANCE FOR SECOND READING
ORDINANCE ADOPTING SPECIFIC PLAN NO. 23 (1 BAXTER WAY), AND ITS ASSOCIATED GENERAL PLAN AMENDMENT; AND AUTHORIZING THE LAND USES AND DEVELOPMENT STANDARDS IN SAID SPECIFIC PLAN
(APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1701­ NS
RECOMMENDATION:

Adopt
O. ORDINANCE FOR SECOND READING
ORDINANCE APPROVING A DEVELOPMENT AGREEMENT (1 BAXTER WAY; APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1702­ NS
RECOMMENDATION:

Adopt
P. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE TITLE 5, CHAPTER 29, SECTIONS 5­29.01, 5­29.05, 5­29.08(a), 5­29.11, 5­29.12(a), 5­

29.14, 5­29.18(b),5­29.24, 5­29.27(d), 5­29.31(c), 5­29.32(e), 5­29.34(a)(1), 5­

29.34(a)(2), 5­29.34(a)(3), 5­29.34(a)(6), 5­29.36(h) and 5­29.37(c) REGARDING ALLOWING ADULT­USE RETAIL OF CANNABIS AND UPDATED LANGUAGE TO MEET CURRENT STANDARDS, AND AMENDING TITLE 9, CHAPTER 4, SECTIONS 9­4.202 AND 9­4.2105 TO INCLUDE CANNABIS RETAILER AS A PERMITTED USE IN THE M­1 ZONE (MCA 2022­70430) (Introduced 6/28/2022; 4­1, McNamee Dissenting) ORD. NO. 1703­NS
RECOMMENDATION:

Adopt

8. PUBLIC HEARINGS: None.

9. STUDY SESSIONS: None.

10. DEPARTMENT REPORTS:

A. Thousand Oaks Alliance for the Arts Operations and Programming Update RECOMMENDATION:

Receive and file Thousand Oaks Alliance for the Arts’ operations and programming update for the previous six months ending June 30, 2022.

B. Conejo Canyons Bridge at Hill Canyon Treatment Plant Contract (CI 5527) RECOMMENDATION:

1. Approve project design, plans, specifications, and Addendum No. 1 for the construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plant (CI 5527).

2. Reject United Construction & Landscape, Inc., bid protest appeal dated June 21, 2022, and determine their bid as non­responsive.

3. Award construction contract to Beador Construction Company, Inc. (Corona, CA), in the amount of $2,155,300, plus a contingency of $215,500.

4. Approve Fifth Amendment to Professional Services Agreement No. 11855­2018 with Stantec Consulting Services, Inc. (Santa Barbara, CA), for Construction Phase Support Services and Testing for the Conejo Canyon Bridge at Hill Canyon Treatment Plant in the amount of $146,173 for a revised not­to­exceed amount of $358,607.

5. Approve Task Order No. 5 with Rincon Consultants, Inc. (Ventura, CA), for Environmental Support Services during construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plan in the amount of $122,745.

6. Approve budget appropriation in the amount of $1,632,000; $1,030,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­4410­671­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), $200,000 from A/C #512­0000­311­1000 (Community Recreation and Open Space Endowment Fund (CROSEF), Fund Balance) to A/C #512­4410­671­8300 (CI5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), and $402,000 from A/C #624­0000­341­9900 (Wastewater Capital Fund – Net Position) to A/C #624­5310­682­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant).

7. Authorize expenditure in the amount of $2,929,718 ($2,155,300 construction contract, $215,500 construction contingency, $146,173 Fifth Amendment for construction phase support services/ testing; $122,745 Task Order for construction phase environmental services; $250,000 for Landscape/Habitat Restoration; $35,000 for Permitting and Inspection by Ventura County Watershed Protection Agency; and $5,000 for City furnished supplies and materials) for Conejo Canyons Bridge at Hill Canyon Treatment Plan (CI 5527), as follows: $1,953,810 from A/C #001­4410­671­ 8300, $200,000 from A/C #512­4410­671­8300, and $775,908 from A/C #624­5310­ 682­8300.

8. Delegate authority to the City Engineer to approve changes in the design, plans, specifications and working details of the project on work directives and change orders up to the project approved contingency amount.

C. General Plan Amendment Initiation (LU 2022­70587)
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE LAND USE ELEMENT OF THE GENERAL PLAN FOR THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE AND WEST 355 WEST JANSS ROAD AND ALLOWING CONCURRENT PROCESSING OF ENTITLEMENT APPLICATIONS FOR CONTEMPLATED DEVELOPMENT OF THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE (LU 2022­70587: HOSPITAL CORPORATION OF

AMERICA)
RECOMMENDATION:

Receive request and provide direction. Options include:

1. Adopt resolution to initiate a General Plan Amendment (GPA) to change the Land Use Element category designations from Very Low Density Residential to Commercial for a 4.75­acre site located at 400 East Rolling Oaks Drive and from Institutional to Low Density Residential for a 2.145­acre site located at 355 West Janss Road; and authorize concurrent processing of legislative actions and project entitlements for a proposed project located at 400 East Rolling Oaks Drive; or

2. Deny the initiation of the General Plan Amendment for both locations.

D. Benefits and Compensation for Executive Managers
RESOLUTION ADOPTING COMPREHENSIVE BENEFITS AND COMPENSATION FOR EXECUTIVE MANAGERS AND RESCINDING RESOLUTION NO. 2021­038 RECOMMENDATION:

Adopt resolution amending the schedule of positions in the Executive Managers’ benefits and compensation resolution.

E. Retired Annuitant Appointment
RECOMMENDATION:

1. Approve appointment of Jay Spurgin as a retired annuitant hourly employee.

2. Authorize expenditure from A/C #001­5010­631­1210 (Public Works Temporary/Hourly Employee/Regular Pay).

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. Council on Aging Annual Report
RECOMMENDATION:

Receive Council on Aging (COA) Annual Report.

B. Youth Commission Annual Report
RECOMMENDATION:

Receive Youth Commission (YC) Annual Report.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Compensation and Ninth Amendment to Employment Agreement for City Attorney RESOLUTION APPROVING COMPENSATION AND NINTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY ATTORNEY
RECOMMENDATION:

Adopt resolution approving compensation and ninth amendment to employment agreement for City Attorney (Contract No. 9799­2012).

B. Compensation and Sixth Amendment to Employment Agreement for City Manager RESOLUTION APPROVING COMPENSATION AND SIXTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY MANAGER
RECOMMENDATION:

Adopt resolution approving compensation and sixth amendment to employment agreement for City Manager (Contract No. 11382­2017).

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  Katelyn Clint vs.

Fred Gessler and City of Thousand Oaks,  Ventura County Superior Court Case Number: 56­2021­00551445­CU­PA­VTA; Pursuant to Government Code Section 54956.9(a).

B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  City of Thousand Oaks, et al. vs. California Regional Water Quality Board,  Ventura County Superior Court Case Number: 56­2021­00549601­CU­WM­VTA; Pursuant to Government Code Section 54956.9(a).

16. PUBLIC NOTICES: Items listed  under Public Notices are a matter of public record only.

These items do not require City Council action.

A. Notice of Pending Final Map – Approval of Parcel Map LD 17­70069; Location: 301­ 343 South Moorpark Road; Developer: DTR Los Robles, LLC and NKW Los Robles, LLC; Description: 5.29 Acre 7­Parcel Subdivision for condominium purposes

17. ADJOURNMENT:

Adjourn to Regular Meeting August 30, 2022
Agenda Post Date/Time: Jul 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\07­05­22.docx
REVISED AGENDA POSTED 7/1/2022
FOR ADDITIONAL TELECONFERENCE LOCATION & CLOSED SESSION 15.B City Council/Public Financing Authority (TOPFA)
REGULAR MEETING
Tuesday, July 05, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Locations:

Residence Zephyr Point Conference Center
793 Wildwood Avenue 660 Highway 50
Thousand Oaks, CA 91360 Zephyr Cove, NV 89448
Public advisory: Face masks are strongly recommended .

You may view the City Council meeting broadcast live on TV  (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information. The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form.

Please see Public Input section below for more information. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Bill­de la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT: Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete  the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Parks and Recreation Month Proclamation

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify June 29, 2022; approve July 6, 2022, July 13, 2022, July 20, 2022, July 27, 2022, August 3, 2022, August 10, 2022, August 17, 2022, and August 24, 2022 subject to review and ratification.

B. Minutes of City Council meeting of June 28, 2022
RECOMMENDATION:

Approve
C. 2022 League of California Cities Annual Conference Business Meeting RECOMMENDATION:

1. Designate Mayor Bob Engler Voting Delegate. Designate Councilmember Kevin McNamee and Mina Layba, Legislative Affairs Manager as Alternate Voting Delegates to represent City of Thousand Oaks at the 2022 League of California Cities Annual (Cal Cities) Conference Business Meeting scheduled for September 9, 2022

2. City Clerk to affirm and to sign 2022 Annual Conference Voting Delegate Alternate Form and City’s Manager’s Office staff to submit to Cal Cities by September 2, 2022.

D. City Manager Authority During Summer Recess
RESOLUTION DELEGATING CERTAIN INTERIM AUTHORITY TO CITY MANAGER RECOMMENDATION:

Adopt resolution granting City Manager authority for designated actions during summer recess, July 6, 2022, through August 29, 2022.

E. Thousand Oaks Public Financing Authority Annual Update RECOMMENDATION:

Receive and file annual update.

F. Ventura County Farmworker Housing Study and Action Plan RECOMMENDATION:

1. Authorize City Manager to finalize and execute Memorandum of Understanding and related documents in connection with the County of Ventura countywide Farmworker Housing Study, Action Plan, and $15,000 funding commitment from the City.

2. Authorize budget and expenditure in the amount of $15,000 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­4010­641­5699 FARM23 (Contracted Services – Other).

G. Rancho Road Sidewalks and Bike Lanes Project (CI 5308) RECOMMENDATION:

1. Approve Change Order No. 4 to Contract No. 12656­2021 with Sully­Miller Contracting Company (Brea, CA), in the amount of $104,541.80 for a new not­to­ exceed amount of $1,849,524.37, plus contingency of $15,000.

2. Approve Seventh Amendment to Professional Services Agreement No. 11302­ 2016 with Kimley Horn and Associates, Inc. (Los Angeles, CA), to provide additional design support services during construction in the amount of $38,000, for a revised not­to­exceed amount of $404,277.

3. Approve budget appropriation in the amount of $157,550 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5308, Rancho Road Sidewalk).

4. Authorize expenditure in the amount of $157,541.80 ($104,541.80 construction contract Change Order No. 4 to Sully Miller Contracting Company, $15,000 additional construction contingency, and $38,000 (Seventh Amendment to Professional Services Agreement to Kimley Horn & Associates) for the Rancho Road Sidewalks and Bike Lanes Project (CI 5308) from A/C #001­5310­631­8300.

5. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

H. Legal Services For Real Estate and Affordable Housing RECOMMENDATION:

Approve the retention of Kane, Ballmer & Berkman to provide legal services relating to real estate transactions and affordable housing regarding the Hillcrest Property, in an amount not­to­exceed $100,000.00.

I. Lawrence Drive and Teller Road Project Budget (CI 5297) RECOMMENDATION:

1. Approve $150,000 additional construction contingency for contract with Toro Enterprises, Inc. of Oxnard, CA (Contract No. 12967­2022) for Lawrence Drive and Teller Road Intersection Improvements project (CI 5297).

2. Approve budget appropriation and expenditure in the amount of $150,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5297, Lawrence Drive and Teller Road Intersection Improvements Project).

3. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

J. Environmental Consulting Services
RECOMMENDATION:

1. Approve agreement with Envicom Corporation, Westlake Village, CA, for the preparation of an Environmental Impact Report (EIR) for the term July 5, 2022 to August 30, 2023, with a not­to­exceed amount of $252,360 for the term of the agreement.

2. Authorize staff to waive formal Request for Proposal/Qualifications (RFP/Q) process for the preparation of an EIR for the proposed mixed­use development located at 2150 Hilcrest Drive and approve Envicom Corporation agreement pursuant to Thousand Oaks Municipal Code (TOMC) Section 3­10.501.

3. Authorize City Manager to execute professional services agreement subject to approval by the City Attorney once all terms have been negotiated.

4. Approve budget appropriation and authorize expenditure in an amount not­to­ exceed $252,360 from A/C #001­4210­447­4000 (Charges for Services ­ Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

K. Water Shortage Support
RECOMMENDATION:

1. Approve budget appropriation and authorize expenditure in the amount of $105,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­ 8025­682­5699 (Contracted Services) for water conservation contract services for FY 2022­23.

2. Authorize City Manager to modify water use restrictions and/or the grace period for transition to low volume irrigation as necessary during City Council summer recess.

L. Dudek Environmental Consulting Services
RECOMMENDATION:

1. Approve First Amendment to Task Order No. 2 (On­Call Contract No. 12520­2020) with Dudek Consulting of Santa Barbara, CA, to complete environmental documents for the 1100 Rancho Conejo – Alexandria BioTech Campus Project, in the amount of $55,449, increasing the total not­to­exceed amount to $125,000.

2. Authorize expenditure in the amount of $55,449 from A/C #001­4210­641­5947 (Contracted Services – Billable Projects).

M. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Authorize staff to advertise for construction bids for the FAts, Oils, and Grease Facility Improvements Project (CI 5441).

2. Approve service agreement for the purchase of Fats, Oils, and Grease screening equipment, and on­site inspection and training from Huber Technology, Inc. (Huber), Denver, Colorado, in the amount not to exceed $422,663.89 as follows: $419,163.89 for equipment purchase and $3,500 for services through December 31, 2023.

3. Approve budget appropriation transfer in the amount of $419,163.89 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­685­8400 (CI 5440, Capital Equipment) and $3,500 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­686­6560 (Specialized Training).

N. ORDINANCE FOR SECOND READING
ORDINANCE ADOPTING SPECIFIC PLAN NO. 23 (1 BAXTER WAY), AND ITS ASSOCIATED GENERAL PLAN AMENDMENT; AND AUTHORIZING THE LAND USES AND DEVELOPMENT STANDARDS IN SAID SPECIFIC PLAN
(APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1701­ NS
RECOMMENDATION:

Adopt
O. ORDINANCE FOR SECOND READING
ORDINANCE APPROVING A DEVELOPMENT AGREEMENT (1 BAXTER WAY; APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1702­ NS
RECOMMENDATION:

Adopt
P. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE TITLE 5, CHAPTER 29, SECTIONS 5­29.01, 5­29.05, 5­29.08(a), 5­29.11, 5­29.12(a), 5­

29.14, 5­29.18(b),5­29.24, 5­29.27(d), 5­29.31(c), 5­29.32(e), 5­29.34(a)(1), 5­

29.34(a)(2), 5­29.34(a)(3), 5­29.34(a)(6), 5­29.36(h) and 5­29.37(c) REGARDING ALLOWING ADULT­USE RETAIL OF CANNABIS AND UPDATED LANGUAGE TO MEET CURRENT STANDARDS, AND AMENDING TITLE 9, CHAPTER 4, SECTIONS 9­4.202 AND 9­4.2105 TO INCLUDE CANNABIS RETAILER AS A PERMITTED USE IN THE M­1 ZONE (MCA 2022­70430) (Introduced 6/28/2022; 4­1, McNamee Dissenting) ORD. NO. 1703­NS
RECOMMENDATION:

Adopt

8. PUBLIC HEARINGS: None.

9. STUDY SESSIONS: None.

10. DEPARTMENT REPORTS:

A. Thousand Oaks Alliance for the Arts Operations and Programming Update RECOMMENDATION:

Receive and file Thousand Oaks Alliance for the Arts’ operations and programming update for the previous six months ending June 30, 2022.

B. Conejo Canyons Bridge at Hill Canyon Treatment Plant Contract (CI 5527) RECOMMENDATION:

1. Approve project design, plans, specifications, and Addendum No. 1 for the construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plant (CI 5527).

2. Reject United Construction & Landscape, Inc., bid protest appeal dated June 21, 2022, and determine their bid as non­responsive.

3. Award construction contract to Beador Construction Company, Inc. (Corona, CA), in the amount of $2,155,300, plus a contingency of $215,500.

4. Approve Fifth Amendment to Professional Services Agreement No. 11855­2018 with Stantec Consulting Services, Inc. (Santa Barbara, CA), for Construction Phase Support Services and Testing for the Conejo Canyon Bridge at Hill Canyon Treatment Plant in the amount of $146,173 for a revised not­to­exceed amount of $358,607.

5. Approve Task Order No. 5 with Rincon Consultants, Inc. (Ventura, CA), for Environmental Support Services during construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plan in the amount of $122,745.

6. Approve budget appropriation in the amount of $1,632,000; $1,030,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­4410­671­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), $200,000 from A/C #512­0000­311­1000 (Community Recreation and Open Space Endowment Fund (CROSEF), Fund Balance) to A/C #512­4410­671­8300 (CI5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), and $402,000 from A/C #624­0000­341­9900 (Wastewater Capital Fund – Net Position) to A/C #624­5310­682­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant).

7. Authorize expenditure in the amount of $2,929,718 ($2,155,300 construction contract, $215,500 construction contingency, $146,173 Fifth Amendment for construction phase support services/ testing; $122,745 Task Order for construction phase environmental services; $250,000 for Landscape/Habitat Restoration; $35,000 for Permitting and Inspection by Ventura County Watershed Protection Agency; and $5,000 for City furnished supplies and materials) for Conejo Canyons Bridge at Hill Canyon Treatment Plan (CI 5527), as follows: $1,953,810 from A/C #001­4410­671­ 8300, $200,000 from A/C #512­4410­671­8300, and $775,908 from A/C #624­5310­ 682­8300.

8. Delegate authority to the City Engineer to approve changes in the design, plans, specifications and working details of the project on work directives and change orders up to the project approved contingency amount.

C. General Plan Amendment Initiation (LU 2022­70587)
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE LAND USE ELEMENT OF THE GENERAL PLAN FOR THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE AND WEST 355 WEST JANSS ROAD AND ALLOWING CONCURRENT PROCESSING OF ENTITLEMENT APPLICATIONS FOR CONTEMPLATED DEVELOPMENT OF THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE (LU 2022­70587: HOSPITAL CORPORATION OF

AMERICA)
RECOMMENDATION:

Receive request and provide direction. Options include:

1. Adopt resolution to initiate a General Plan Amendment (GPA) to change the Land Use Element category designations from Very Low Density Residential to Commercial for a 4.75­acre site located at 400 East Rolling Oaks Drive and from Institutional to Low Density Residential for a 2.145­acre site located at 355 West Janss Road; and authorize concurrent processing of legislative actions and project entitlements for a proposed project located at 400 East Rolling Oaks Drive; or

2. Deny the initiation of the General Plan Amendment for both locations.

D. Benefits and Compensation for Executive Managers
RESOLUTION ADOPTING COMPREHENSIVE BENEFITS AND COMPENSATION FOR EXECUTIVE MANAGERS AND RESCINDING RESOLUTION NO. 2021­038 RECOMMENDATION:

Adopt resolution amending the schedule of positions in the Executive Managers’ benefits and compensation resolution.

E. Retired Annuitant Appointment
RECOMMENDATION:

1. Approve appointment of Jay Spurgin as a retired annuitant hourly employee.

2. Authorize expenditure from A/C #001­5010­631­1210 (Public Works Temporary/Hourly Employee/Regular Pay).

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. Council on Aging Annual Report
RECOMMENDATION:

Receive Council on Aging (COA) Annual Report.

B. Youth Commission Annual Report
RECOMMENDATION:

Receive Youth Commission (YC) Annual Report.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Compensation and Ninth Amendment to Employment Agreement for City Attorney RESOLUTION APPROVING COMPENSATION AND NINTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY ATTORNEY
RECOMMENDATION:

Adopt resolution approving compensation and ninth amendment to employment agreement for City Attorney (Contract No. 9799­2012).

B. Compensation and Sixth Amendment to Employment Agreement for City Manager RESOLUTION APPROVING COMPENSATION AND SIXTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY MANAGER
RECOMMENDATION:

Adopt resolution approving compensation and sixth amendment to employment agreement for City Manager (Contract No. 11382­2017).

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  Katelyn Clint vs.

Fred Gessler and City of Thousand Oaks,  Ventura County Superior Court Case Number: 56­2021­00551445­CU­PA­VTA; Pursuant to Government Code Section 54956.9(a).

B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  City of Thousand Oaks, et al. vs. California Regional Water Quality Board,  Ventura County Superior Court Case Number: 56­2021­00549601­CU­WM­VTA; Pursuant to Government Code Section 54956.9(a).

16. PUBLIC NOTICES: Items listed  under Public Notices are a matter of public record only.

These items do not require City Council action.

A. Notice of Pending Final Map – Approval of Parcel Map LD 17­70069; Location: 301­ 343 South Moorpark Road; Developer: DTR Los Robles, LLC and NKW Los Robles, LLC; Description: 5.29 Acre 7­Parcel Subdivision for condominium purposes

17. ADJOURNMENT:

Adjourn to Regular Meeting August 30, 2022
Agenda Post Date/Time: Jul 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\07­05­22.docx
REVISED AGENDA POSTED 7/1/2022
FOR ADDITIONAL TELECONFERENCE LOCATION & CLOSED SESSION 15.B City Council/Public Financing Authority (TOPFA)
REGULAR MEETING
Tuesday, July 05, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Locations:

Residence Zephyr Point Conference Center
793 Wildwood Avenue 660 Highway 50
Thousand Oaks, CA 91360 Zephyr Cove, NV 89448
Public advisory: Face masks are strongly recommended .

You may view the City Council meeting broadcast live on TV  (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information. The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form.

Please see Public Input section below for more information. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Bill­de la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT: Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete  the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Parks and Recreation Month Proclamation

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify June 29, 2022; approve July 6, 2022, July 13, 2022, July 20, 2022, July 27, 2022, August 3, 2022, August 10, 2022, August 17, 2022, and August 24, 2022 subject to review and ratification.

B. Minutes of City Council meeting of June 28, 2022
RECOMMENDATION:

Approve
C. 2022 League of California Cities Annual Conference Business Meeting RECOMMENDATION:

1. Designate Mayor Bob Engler Voting Delegate. Designate Councilmember Kevin McNamee and Mina Layba, Legislative Affairs Manager as Alternate Voting Delegates to represent City of Thousand Oaks at the 2022 League of California Cities Annual (Cal Cities) Conference Business Meeting scheduled for September 9, 2022

2. City Clerk to affirm and to sign 2022 Annual Conference Voting Delegate Alternate Form and City’s Manager’s Office staff to submit to Cal Cities by September 2, 2022.

D. City Manager Authority During Summer Recess
RESOLUTION DELEGATING CERTAIN INTERIM AUTHORITY TO CITY MANAGER RECOMMENDATION:

Adopt resolution granting City Manager authority for designated actions during summer recess, July 6, 2022, through August 29, 2022.

E. Thousand Oaks Public Financing Authority Annual Update RECOMMENDATION:

Receive and file annual update.

F. Ventura County Farmworker Housing Study and Action Plan RECOMMENDATION:

1. Authorize City Manager to finalize and execute Memorandum of Understanding and related documents in connection with the County of Ventura countywide Farmworker Housing Study, Action Plan, and $15,000 funding commitment from the City.

2. Authorize budget and expenditure in the amount of $15,000 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­4010­641­5699 FARM23 (Contracted Services – Other).

G. Rancho Road Sidewalks and Bike Lanes Project (CI 5308) RECOMMENDATION:

1. Approve Change Order No. 4 to Contract No. 12656­2021 with Sully­Miller Contracting Company (Brea, CA), in the amount of $104,541.80 for a new not­to­ exceed amount of $1,849,524.37, plus contingency of $15,000.

2. Approve Seventh Amendment to Professional Services Agreement No. 11302­ 2016 with Kimley Horn and Associates, Inc. (Los Angeles, CA), to provide additional design support services during construction in the amount of $38,000, for a revised not­to­exceed amount of $404,277.

3. Approve budget appropriation in the amount of $157,550 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5308, Rancho Road Sidewalk).

4. Authorize expenditure in the amount of $157,541.80 ($104,541.80 construction contract Change Order No. 4 to Sully Miller Contracting Company, $15,000 additional construction contingency, and $38,000 (Seventh Amendment to Professional Services Agreement to Kimley Horn & Associates) for the Rancho Road Sidewalks and Bike Lanes Project (CI 5308) from A/C #001­5310­631­8300.

5. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

H. Legal Services For Real Estate and Affordable Housing RECOMMENDATION:

Approve the retention of Kane, Ballmer & Berkman to provide legal services relating to real estate transactions and affordable housing regarding the Hillcrest Property, in an amount not­to­exceed $100,000.00.

I. Lawrence Drive and Teller Road Project Budget (CI 5297) RECOMMENDATION:

1. Approve $150,000 additional construction contingency for contract with Toro Enterprises, Inc. of Oxnard, CA (Contract No. 12967­2022) for Lawrence Drive and Teller Road Intersection Improvements project (CI 5297).

2. Approve budget appropriation and expenditure in the amount of $150,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5297, Lawrence Drive and Teller Road Intersection Improvements Project).

3. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

J. Environmental Consulting Services
RECOMMENDATION:

1. Approve agreement with Envicom Corporation, Westlake Village, CA, for the preparation of an Environmental Impact Report (EIR) for the term July 5, 2022 to August 30, 2023, with a not­to­exceed amount of $252,360 for the term of the agreement.

2. Authorize staff to waive formal Request for Proposal/Qualifications (RFP/Q) process for the preparation of an EIR for the proposed mixed­use development located at 2150 Hilcrest Drive and approve Envicom Corporation agreement pursuant to Thousand Oaks Municipal Code (TOMC) Section 3­10.501.

3. Authorize City Manager to execute professional services agreement subject to approval by the City Attorney once all terms have been negotiated.

4. Approve budget appropriation and authorize expenditure in an amount not­to­ exceed $252,360 from A/C #001­4210­447­4000 (Charges for Services ­ Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

K. Water Shortage Support
RECOMMENDATION:

1. Approve budget appropriation and authorize expenditure in the amount of $105,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­ 8025­682­5699 (Contracted Services) for water conservation contract services for FY 2022­23.

2. Authorize City Manager to modify water use restrictions and/or the grace period for transition to low volume irrigation as necessary during City Council summer recess.

L. Dudek Environmental Consulting Services
RECOMMENDATION:

1. Approve First Amendment to Task Order No. 2 (On­Call Contract No. 12520­2020) with Dudek Consulting of Santa Barbara, CA, to complete environmental documents for the 1100 Rancho Conejo – Alexandria BioTech Campus Project, in the amount of $55,449, increasing the total not­to­exceed amount to $125,000.

2. Authorize expenditure in the amount of $55,449 from A/C #001­4210­641­5947 (Contracted Services – Billable Projects).

M. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Authorize staff to advertise for construction bids for the FAts, Oils, and Grease Facility Improvements Project (CI 5441).

2. Approve service agreement for the purchase of Fats, Oils, and Grease screening equipment, and on­site inspection and training from Huber Technology, Inc. (Huber), Denver, Colorado, in the amount not to exceed $422,663.89 as follows: $419,163.89 for equipment purchase and $3,500 for services through December 31, 2023.

3. Approve budget appropriation transfer in the amount of $419,163.89 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­685­8400 (CI 5440, Capital Equipment) and $3,500 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­686­6560 (Specialized Training).

N. ORDINANCE FOR SECOND READING
ORDINANCE ADOPTING SPECIFIC PLAN NO. 23 (1 BAXTER WAY), AND ITS ASSOCIATED GENERAL PLAN AMENDMENT; AND AUTHORIZING THE LAND USES AND DEVELOPMENT STANDARDS IN SAID SPECIFIC PLAN
(APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1701­ NS
RECOMMENDATION:

Adopt
O. ORDINANCE FOR SECOND READING
ORDINANCE APPROVING A DEVELOPMENT AGREEMENT (1 BAXTER WAY; APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1702­ NS
RECOMMENDATION:

Adopt
P. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE TITLE 5, CHAPTER 29, SECTIONS 5­29.01, 5­29.05, 5­29.08(a), 5­29.11, 5­29.12(a), 5­

29.14, 5­29.18(b),5­29.24, 5­29.27(d), 5­29.31(c), 5­29.32(e), 5­29.34(a)(1), 5­

29.34(a)(2), 5­29.34(a)(3), 5­29.34(a)(6), 5­29.36(h) and 5­29.37(c) REGARDING ALLOWING ADULT­USE RETAIL OF CANNABIS AND UPDATED LANGUAGE TO MEET CURRENT STANDARDS, AND AMENDING TITLE 9, CHAPTER 4, SECTIONS 9­4.202 AND 9­4.2105 TO INCLUDE CANNABIS RETAILER AS A PERMITTED USE IN THE M­1 ZONE (MCA 2022­70430) (Introduced 6/28/2022; 4­1, McNamee Dissenting) ORD. NO. 1703­NS
RECOMMENDATION:

Adopt

8. PUBLIC HEARINGS: None.

9. STUDY SESSIONS: None.

10. DEPARTMENT REPORTS:

A. Thousand Oaks Alliance for the Arts Operations and Programming Update RECOMMENDATION:

Receive and file Thousand Oaks Alliance for the Arts’ operations and programming update for the previous six months ending June 30, 2022.

B. Conejo Canyons Bridge at Hill Canyon Treatment Plant Contract (CI 5527) RECOMMENDATION:

1. Approve project design, plans, specifications, and Addendum No. 1 for the construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plant (CI 5527).

2. Reject United Construction & Landscape, Inc., bid protest appeal dated June 21, 2022, and determine their bid as non­responsive.

3. Award construction contract to Beador Construction Company, Inc. (Corona, CA), in the amount of $2,155,300, plus a contingency of $215,500.

4. Approve Fifth Amendment to Professional Services Agreement No. 11855­2018 with Stantec Consulting Services, Inc. (Santa Barbara, CA), for Construction Phase Support Services and Testing for the Conejo Canyon Bridge at Hill Canyon Treatment Plant in the amount of $146,173 for a revised not­to­exceed amount of $358,607.

5. Approve Task Order No. 5 with Rincon Consultants, Inc. (Ventura, CA), for Environmental Support Services during construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plan in the amount of $122,745.

6. Approve budget appropriation in the amount of $1,632,000; $1,030,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­4410­671­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), $200,000 from A/C #512­0000­311­1000 (Community Recreation and Open Space Endowment Fund (CROSEF), Fund Balance) to A/C #512­4410­671­8300 (CI5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), and $402,000 from A/C #624­0000­341­9900 (Wastewater Capital Fund – Net Position) to A/C #624­5310­682­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant).

7. Authorize expenditure in the amount of $2,929,718 ($2,155,300 construction contract, $215,500 construction contingency, $146,173 Fifth Amendment for construction phase support services/ testing; $122,745 Task Order for construction phase environmental services; $250,000 for Landscape/Habitat Restoration; $35,000 for Permitting and Inspection by Ventura County Watershed Protection Agency; and $5,000 for City furnished supplies and materials) for Conejo Canyons Bridge at Hill Canyon Treatment Plan (CI 5527), as follows: $1,953,810 from A/C #001­4410­671­ 8300, $200,000 from A/C #512­4410­671­8300, and $775,908 from A/C #624­5310­ 682­8300.

8. Delegate authority to the City Engineer to approve changes in the design, plans, specifications and working details of the project on work directives and change orders up to the project approved contingency amount.

C. General Plan Amendment Initiation (LU 2022­70587)
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE LAND USE ELEMENT OF THE GENERAL PLAN FOR THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE AND WEST 355 WEST JANSS ROAD AND ALLOWING CONCURRENT PROCESSING OF ENTITLEMENT APPLICATIONS FOR CONTEMPLATED DEVELOPMENT OF THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE (LU 2022­70587: HOSPITAL CORPORATION OF

AMERICA)
RECOMMENDATION:

Receive request and provide direction. Options include:

1. Adopt resolution to initiate a General Plan Amendment (GPA) to change the Land Use Element category designations from Very Low Density Residential to Commercial for a 4.75­acre site located at 400 East Rolling Oaks Drive and from Institutional to Low Density Residential for a 2.145­acre site located at 355 West Janss Road; and authorize concurrent processing of legislative actions and project entitlements for a proposed project located at 400 East Rolling Oaks Drive; or

2. Deny the initiation of the General Plan Amendment for both locations.

D. Benefits and Compensation for Executive Managers
RESOLUTION ADOPTING COMPREHENSIVE BENEFITS AND COMPENSATION FOR EXECUTIVE MANAGERS AND RESCINDING RESOLUTION NO. 2021­038 RECOMMENDATION:

Adopt resolution amending the schedule of positions in the Executive Managers’ benefits and compensation resolution.

E. Retired Annuitant Appointment
RECOMMENDATION:

1. Approve appointment of Jay Spurgin as a retired annuitant hourly employee.

2. Authorize expenditure from A/C #001­5010­631­1210 (Public Works Temporary/Hourly Employee/Regular Pay).

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. Council on Aging Annual Report
RECOMMENDATION:

Receive Council on Aging (COA) Annual Report.

B. Youth Commission Annual Report
RECOMMENDATION:

Receive Youth Commission (YC) Annual Report.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Compensation and Ninth Amendment to Employment Agreement for City Attorney RESOLUTION APPROVING COMPENSATION AND NINTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY ATTORNEY
RECOMMENDATION:

Adopt resolution approving compensation and ninth amendment to employment agreement for City Attorney (Contract No. 9799­2012).

B. Compensation and Sixth Amendment to Employment Agreement for City Manager RESOLUTION APPROVING COMPENSATION AND SIXTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY MANAGER
RECOMMENDATION:

Adopt resolution approving compensation and sixth amendment to employment agreement for City Manager (Contract No. 11382­2017).

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  Katelyn Clint vs.

Fred Gessler and City of Thousand Oaks,  Ventura County Superior Court Case Number: 56­2021­00551445­CU­PA­VTA; Pursuant to Government Code Section 54956.9(a).

B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  City of Thousand Oaks, et al. vs. California Regional Water Quality Board,  Ventura County Superior Court Case Number: 56­2021­00549601­CU­WM­VTA; Pursuant to Government Code Section 54956.9(a).

16. PUBLIC NOTICES: Items listed  under Public Notices are a matter of public record only.

These items do not require City Council action.

A. Notice of Pending Final Map – Approval of Parcel Map LD 17­70069; Location: 301­ 343 South Moorpark Road; Developer: DTR Los Robles, LLC and NKW Los Robles, LLC; Description: 5.29 Acre 7­Parcel Subdivision for condominium purposes

17. ADJOURNMENT:

Adjourn to Regular Meeting August 30, 2022
Agenda Post Date/Time: Jul 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\07­05­22.docx
REVISED AGENDA POSTED 7/1/2022
FOR ADDITIONAL TELECONFERENCE LOCATION & CLOSED SESSION 15.B City Council/Public Financing Authority (TOPFA)
REGULAR MEETING
Tuesday, July 05, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Locations:

Residence Zephyr Point Conference Center
793 Wildwood Avenue 660 Highway 50
Thousand Oaks, CA 91360 Zephyr Cove, NV 89448
Public advisory: Face masks are strongly recommended .

You may view the City Council meeting broadcast live on TV  (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information. The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form.

Please see Public Input section below for more information. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Bill­de la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT: Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete  the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Parks and Recreation Month Proclamation

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify June 29, 2022; approve July 6, 2022, July 13, 2022, July 20, 2022, July 27, 2022, August 3, 2022, August 10, 2022, August 17, 2022, and August 24, 2022 subject to review and ratification.

B. Minutes of City Council meeting of June 28, 2022
RECOMMENDATION:

Approve
C. 2022 League of California Cities Annual Conference Business Meeting RECOMMENDATION:

1. Designate Mayor Bob Engler Voting Delegate. Designate Councilmember Kevin McNamee and Mina Layba, Legislative Affairs Manager as Alternate Voting Delegates to represent City of Thousand Oaks at the 2022 League of California Cities Annual (Cal Cities) Conference Business Meeting scheduled for September 9, 2022

2. City Clerk to affirm and to sign 2022 Annual Conference Voting Delegate Alternate Form and City’s Manager’s Office staff to submit to Cal Cities by September 2, 2022.

D. City Manager Authority During Summer Recess
RESOLUTION DELEGATING CERTAIN INTERIM AUTHORITY TO CITY MANAGER RECOMMENDATION:

Adopt resolution granting City Manager authority for designated actions during summer recess, July 6, 2022, through August 29, 2022.

E. Thousand Oaks Public Financing Authority Annual Update RECOMMENDATION:

Receive and file annual update.

F. Ventura County Farmworker Housing Study and Action Plan RECOMMENDATION:

1. Authorize City Manager to finalize and execute Memorandum of Understanding and related documents in connection with the County of Ventura countywide Farmworker Housing Study, Action Plan, and $15,000 funding commitment from the City.

2. Authorize budget and expenditure in the amount of $15,000 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­4010­641­5699 FARM23 (Contracted Services – Other).

G. Rancho Road Sidewalks and Bike Lanes Project (CI 5308) RECOMMENDATION:

1. Approve Change Order No. 4 to Contract No. 12656­2021 with Sully­Miller Contracting Company (Brea, CA), in the amount of $104,541.80 for a new not­to­ exceed amount of $1,849,524.37, plus contingency of $15,000.

2. Approve Seventh Amendment to Professional Services Agreement No. 11302­ 2016 with Kimley Horn and Associates, Inc. (Los Angeles, CA), to provide additional design support services during construction in the amount of $38,000, for a revised not­to­exceed amount of $404,277.

3. Approve budget appropriation in the amount of $157,550 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5308, Rancho Road Sidewalk).

4. Authorize expenditure in the amount of $157,541.80 ($104,541.80 construction contract Change Order No. 4 to Sully Miller Contracting Company, $15,000 additional construction contingency, and $38,000 (Seventh Amendment to Professional Services Agreement to Kimley Horn & Associates) for the Rancho Road Sidewalks and Bike Lanes Project (CI 5308) from A/C #001­5310­631­8300.

5. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

H. Legal Services For Real Estate and Affordable Housing RECOMMENDATION:

Approve the retention of Kane, Ballmer & Berkman to provide legal services relating to real estate transactions and affordable housing regarding the Hillcrest Property, in an amount not­to­exceed $100,000.00.

I. Lawrence Drive and Teller Road Project Budget (CI 5297) RECOMMENDATION:

1. Approve $150,000 additional construction contingency for contract with Toro Enterprises, Inc. of Oxnard, CA (Contract No. 12967­2022) for Lawrence Drive and Teller Road Intersection Improvements project (CI 5297).

2. Approve budget appropriation and expenditure in the amount of $150,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5297, Lawrence Drive and Teller Road Intersection Improvements Project).

3. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

J. Environmental Consulting Services
RECOMMENDATION:

1. Approve agreement with Envicom Corporation, Westlake Village, CA, for the preparation of an Environmental Impact Report (EIR) for the term July 5, 2022 to August 30, 2023, with a not­to­exceed amount of $252,360 for the term of the agreement.

2. Authorize staff to waive formal Request for Proposal/Qualifications (RFP/Q) process for the preparation of an EIR for the proposed mixed­use development located at 2150 Hilcrest Drive and approve Envicom Corporation agreement pursuant to Thousand Oaks Municipal Code (TOMC) Section 3­10.501.

3. Authorize City Manager to execute professional services agreement subject to approval by the City Attorney once all terms have been negotiated.

4. Approve budget appropriation and authorize expenditure in an amount not­to­ exceed $252,360 from A/C #001­4210­447­4000 (Charges for Services ­ Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

K. Water Shortage Support
RECOMMENDATION:

1. Approve budget appropriation and authorize expenditure in the amount of $105,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­ 8025­682­5699 (Contracted Services) for water conservation contract services for FY 2022­23.

2. Authorize City Manager to modify water use restrictions and/or the grace period for transition to low volume irrigation as necessary during City Council summer recess.

L. Dudek Environmental Consulting Services
RECOMMENDATION:

1. Approve First Amendment to Task Order No. 2 (On­Call Contract No. 12520­2020) with Dudek Consulting of Santa Barbara, CA, to complete environmental documents for the 1100 Rancho Conejo – Alexandria BioTech Campus Project, in the amount of $55,449, increasing the total not­to­exceed amount to $125,000.

2. Authorize expenditure in the amount of $55,449 from A/C #001­4210­641­5947 (Contracted Services – Billable Projects).

M. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Authorize staff to advertise for construction bids for the FAts, Oils, and Grease Facility Improvements Project (CI 5441).

2. Approve service agreement for the purchase of Fats, Oils, and Grease screening equipment, and on­site inspection and training from Huber Technology, Inc. (Huber), Denver, Colorado, in the amount not to exceed $422,663.89 as follows: $419,163.89 for equipment purchase and $3,500 for services through December 31, 2023.

3. Approve budget appropriation transfer in the amount of $419,163.89 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­685­8400 (CI 5440, Capital Equipment) and $3,500 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­686­6560 (Specialized Training).

N. ORDINANCE FOR SECOND READING
ORDINANCE ADOPTING SPECIFIC PLAN NO. 23 (1 BAXTER WAY), AND ITS ASSOCIATED GENERAL PLAN AMENDMENT; AND AUTHORIZING THE LAND USES AND DEVELOPMENT STANDARDS IN SAID SPECIFIC PLAN
(APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1701­ NS
RECOMMENDATION:

Adopt
O. ORDINANCE FOR SECOND READING
ORDINANCE APPROVING A DEVELOPMENT AGREEMENT (1 BAXTER WAY; APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1702­ NS
RECOMMENDATION:

Adopt
P. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE TITLE 5, CHAPTER 29, SECTIONS 5­29.01, 5­29.05, 5­29.08(a), 5­29.11, 5­29.12(a), 5­

29.14, 5­29.18(b),5­29.24, 5­29.27(d), 5­29.31(c), 5­29.32(e), 5­29.34(a)(1), 5­

29.34(a)(2), 5­29.34(a)(3), 5­29.34(a)(6), 5­29.36(h) and 5­29.37(c) REGARDING ALLOWING ADULT­USE RETAIL OF CANNABIS AND UPDATED LANGUAGE TO MEET CURRENT STANDARDS, AND AMENDING TITLE 9, CHAPTER 4, SECTIONS 9­4.202 AND 9­4.2105 TO INCLUDE CANNABIS RETAILER AS A PERMITTED USE IN THE M­1 ZONE (MCA 2022­70430) (Introduced 6/28/2022; 4­1, McNamee Dissenting) ORD. NO. 1703­NS
RECOMMENDATION:

Adopt

8. PUBLIC HEARINGS: None.

9. STUDY SESSIONS: None.

10. DEPARTMENT REPORTS:

A. Thousand Oaks Alliance for the Arts Operations and Programming Update RECOMMENDATION:

Receive and file Thousand Oaks Alliance for the Arts’ operations and programming update for the previous six months ending June 30, 2022.

B. Conejo Canyons Bridge at Hill Canyon Treatment Plant Contract (CI 5527) RECOMMENDATION:

1. Approve project design, plans, specifications, and Addendum No. 1 for the construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plant (CI 5527).

2. Reject United Construction & Landscape, Inc., bid protest appeal dated June 21, 2022, and determine their bid as non­responsive.

3. Award construction contract to Beador Construction Company, Inc. (Corona, CA), in the amount of $2,155,300, plus a contingency of $215,500.

4. Approve Fifth Amendment to Professional Services Agreement No. 11855­2018 with Stantec Consulting Services, Inc. (Santa Barbara, CA), for Construction Phase Support Services and Testing for the Conejo Canyon Bridge at Hill Canyon Treatment Plant in the amount of $146,173 for a revised not­to­exceed amount of $358,607.

5. Approve Task Order No. 5 with Rincon Consultants, Inc. (Ventura, CA), for Environmental Support Services during construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plan in the amount of $122,745.

6. Approve budget appropriation in the amount of $1,632,000; $1,030,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­4410­671­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), $200,000 from A/C #512­0000­311­1000 (Community Recreation and Open Space Endowment Fund (CROSEF), Fund Balance) to A/C #512­4410­671­8300 (CI5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), and $402,000 from A/C #624­0000­341­9900 (Wastewater Capital Fund – Net Position) to A/C #624­5310­682­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant).

7. Authorize expenditure in the amount of $2,929,718 ($2,155,300 construction contract, $215,500 construction contingency, $146,173 Fifth Amendment for construction phase support services/ testing; $122,745 Task Order for construction phase environmental services; $250,000 for Landscape/Habitat Restoration; $35,000 for Permitting and Inspection by Ventura County Watershed Protection Agency; and $5,000 for City furnished supplies and materials) for Conejo Canyons Bridge at Hill Canyon Treatment Plan (CI 5527), as follows: $1,953,810 from A/C #001­4410­671­ 8300, $200,000 from A/C #512­4410­671­8300, and $775,908 from A/C #624­5310­ 682­8300.

8. Delegate authority to the City Engineer to approve changes in the design, plans, specifications and working details of the project on work directives and change orders up to the project approved contingency amount.

C. General Plan Amendment Initiation (LU 2022­70587)
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE LAND USE ELEMENT OF THE GENERAL PLAN FOR THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE AND WEST 355 WEST JANSS ROAD AND ALLOWING CONCURRENT PROCESSING OF ENTITLEMENT APPLICATIONS FOR CONTEMPLATED DEVELOPMENT OF THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE (LU 2022­70587: HOSPITAL CORPORATION OF

AMERICA)
RECOMMENDATION:

Receive request and provide direction. Options include:

1. Adopt resolution to initiate a General Plan Amendment (GPA) to change the Land Use Element category designations from Very Low Density Residential to Commercial for a 4.75­acre site located at 400 East Rolling Oaks Drive and from Institutional to Low Density Residential for a 2.145­acre site located at 355 West Janss Road; and authorize concurrent processing of legislative actions and project entitlements for a proposed project located at 400 East Rolling Oaks Drive; or

2. Deny the initiation of the General Plan Amendment for both locations.

D. Benefits and Compensation for Executive Managers
RESOLUTION ADOPTING COMPREHENSIVE BENEFITS AND COMPENSATION FOR EXECUTIVE MANAGERS AND RESCINDING RESOLUTION NO. 2021­038 RECOMMENDATION:

Adopt resolution amending the schedule of positions in the Executive Managers’ benefits and compensation resolution.

E. Retired Annuitant Appointment
RECOMMENDATION:

1. Approve appointment of Jay Spurgin as a retired annuitant hourly employee.

2. Authorize expenditure from A/C #001­5010­631­1210 (Public Works Temporary/Hourly Employee/Regular Pay).

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. Council on Aging Annual Report
RECOMMENDATION:

Receive Council on Aging (COA) Annual Report.

B. Youth Commission Annual Report
RECOMMENDATION:

Receive Youth Commission (YC) Annual Report.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Compensation and Ninth Amendment to Employment Agreement for City Attorney RESOLUTION APPROVING COMPENSATION AND NINTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY ATTORNEY
RECOMMENDATION:

Adopt resolution approving compensation and ninth amendment to employment agreement for City Attorney (Contract No. 9799­2012).

B. Compensation and Sixth Amendment to Employment Agreement for City Manager RESOLUTION APPROVING COMPENSATION AND SIXTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY MANAGER
RECOMMENDATION:

Adopt resolution approving compensation and sixth amendment to employment agreement for City Manager (Contract No. 11382­2017).

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  Katelyn Clint vs.

Fred Gessler and City of Thousand Oaks,  Ventura County Superior Court Case Number: 56­2021­00551445­CU­PA­VTA; Pursuant to Government Code Section 54956.9(a).

B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  City of Thousand Oaks, et al. vs. California Regional Water Quality Board,  Ventura County Superior Court Case Number: 56­2021­00549601­CU­WM­VTA; Pursuant to Government Code Section 54956.9(a).

16. PUBLIC NOTICES: Items listed  under Public Notices are a matter of public record only.

These items do not require City Council action.

A. Notice of Pending Final Map – Approval of Parcel Map LD 17­70069; Location: 301­ 343 South Moorpark Road; Developer: DTR Los Robles, LLC and NKW Los Robles, LLC; Description: 5.29 Acre 7­Parcel Subdivision for condominium purposes

17. ADJOURNMENT:

Adjourn to Regular Meeting August 30, 2022
Agenda Post Date/Time: Jul 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\07­05­22.docx
REVISED AGENDA POSTED 7/1/2022
FOR ADDITIONAL TELECONFERENCE LOCATION & CLOSED SESSION 15.B City Council/Public Financing Authority (TOPFA)
REGULAR MEETING
Tuesday, July 05, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Locations:

Residence Zephyr Point Conference Center
793 Wildwood Avenue 660 Highway 50
Thousand Oaks, CA 91360 Zephyr Cove, NV 89448
Public advisory: Face masks are strongly recommended .

You may view the City Council meeting broadcast live on TV  (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information. The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form.

Please see Public Input section below for more information. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Bill­de la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT: Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete  the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Parks and Recreation Month Proclamation

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify June 29, 2022; approve July 6, 2022, July 13, 2022, July 20, 2022, July 27, 2022, August 3, 2022, August 10, 2022, August 17, 2022, and August 24, 2022 subject to review and ratification.

B. Minutes of City Council meeting of June 28, 2022
RECOMMENDATION:

Approve
C. 2022 League of California Cities Annual Conference Business Meeting RECOMMENDATION:

1. Designate Mayor Bob Engler Voting Delegate. Designate Councilmember Kevin McNamee and Mina Layba, Legislative Affairs Manager as Alternate Voting Delegates to represent City of Thousand Oaks at the 2022 League of California Cities Annual (Cal Cities) Conference Business Meeting scheduled for September 9, 2022

2. City Clerk to affirm and to sign 2022 Annual Conference Voting Delegate Alternate Form and City’s Manager’s Office staff to submit to Cal Cities by September 2, 2022.

D. City Manager Authority During Summer Recess
RESOLUTION DELEGATING CERTAIN INTERIM AUTHORITY TO CITY MANAGER RECOMMENDATION:

Adopt resolution granting City Manager authority for designated actions during summer recess, July 6, 2022, through August 29, 2022.

E. Thousand Oaks Public Financing Authority Annual Update RECOMMENDATION:

Receive and file annual update.

F. Ventura County Farmworker Housing Study and Action Plan RECOMMENDATION:

1. Authorize City Manager to finalize and execute Memorandum of Understanding and related documents in connection with the County of Ventura countywide Farmworker Housing Study, Action Plan, and $15,000 funding commitment from the City.

2. Authorize budget and expenditure in the amount of $15,000 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­4010­641­5699 FARM23 (Contracted Services – Other).

G. Rancho Road Sidewalks and Bike Lanes Project (CI 5308) RECOMMENDATION:

1. Approve Change Order No. 4 to Contract No. 12656­2021 with Sully­Miller Contracting Company (Brea, CA), in the amount of $104,541.80 for a new not­to­ exceed amount of $1,849,524.37, plus contingency of $15,000.

2. Approve Seventh Amendment to Professional Services Agreement No. 11302­ 2016 with Kimley Horn and Associates, Inc. (Los Angeles, CA), to provide additional design support services during construction in the amount of $38,000, for a revised not­to­exceed amount of $404,277.

3. Approve budget appropriation in the amount of $157,550 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5308, Rancho Road Sidewalk).

4. Authorize expenditure in the amount of $157,541.80 ($104,541.80 construction contract Change Order No. 4 to Sully Miller Contracting Company, $15,000 additional construction contingency, and $38,000 (Seventh Amendment to Professional Services Agreement to Kimley Horn & Associates) for the Rancho Road Sidewalks and Bike Lanes Project (CI 5308) from A/C #001­5310­631­8300.

5. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

H. Legal Services For Real Estate and Affordable Housing RECOMMENDATION:

Approve the retention of Kane, Ballmer & Berkman to provide legal services relating to real estate transactions and affordable housing regarding the Hillcrest Property, in an amount not­to­exceed $100,000.00.

I. Lawrence Drive and Teller Road Project Budget (CI 5297) RECOMMENDATION:

1. Approve $150,000 additional construction contingency for contract with Toro Enterprises, Inc. of Oxnard, CA (Contract No. 12967­2022) for Lawrence Drive and Teller Road Intersection Improvements project (CI 5297).

2. Approve budget appropriation and expenditure in the amount of $150,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5297, Lawrence Drive and Teller Road Intersection Improvements Project).

3. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

J. Environmental Consulting Services
RECOMMENDATION:

1. Approve agreement with Envicom Corporation, Westlake Village, CA, for the preparation of an Environmental Impact Report (EIR) for the term July 5, 2022 to August 30, 2023, with a not­to­exceed amount of $252,360 for the term of the agreement.

2. Authorize staff to waive formal Request for Proposal/Qualifications (RFP/Q) process for the preparation of an EIR for the proposed mixed­use development located at 2150 Hilcrest Drive and approve Envicom Corporation agreement pursuant to Thousand Oaks Municipal Code (TOMC) Section 3­10.501.

3. Authorize City Manager to execute professional services agreement subject to approval by the City Attorney once all terms have been negotiated.

4. Approve budget appropriation and authorize expenditure in an amount not­to­ exceed $252,360 from A/C #001­4210­447­4000 (Charges for Services ­ Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

K. Water Shortage Support
RECOMMENDATION:

1. Approve budget appropriation and authorize expenditure in the amount of $105,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­ 8025­682­5699 (Contracted Services) for water conservation contract services for FY 2022­23.

2. Authorize City Manager to modify water use restrictions and/or the grace period for transition to low volume irrigation as necessary during City Council summer recess.

L. Dudek Environmental Consulting Services
RECOMMENDATION:

1. Approve First Amendment to Task Order No. 2 (On­Call Contract No. 12520­2020) with Dudek Consulting of Santa Barbara, CA, to complete environmental documents for the 1100 Rancho Conejo – Alexandria BioTech Campus Project, in the amount of $55,449, increasing the total not­to­exceed amount to $125,000.

2. Authorize expenditure in the amount of $55,449 from A/C #001­4210­641­5947 (Contracted Services – Billable Projects).

M. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Authorize staff to advertise for construction bids for the FAts, Oils, and Grease Facility Improvements Project (CI 5441).

2. Approve service agreement for the purchase of Fats, Oils, and Grease screening equipment, and on­site inspection and training from Huber Technology, Inc. (Huber), Denver, Colorado, in the amount not to exceed $422,663.89 as follows: $419,163.89 for equipment purchase and $3,500 for services through December 31, 2023.

3. Approve budget appropriation transfer in the amount of $419,163.89 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­685­8400 (CI 5440, Capital Equipment) and $3,500 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­686­6560 (Specialized Training).

N. ORDINANCE FOR SECOND READING
ORDINANCE ADOPTING SPECIFIC PLAN NO. 23 (1 BAXTER WAY), AND ITS ASSOCIATED GENERAL PLAN AMENDMENT; AND AUTHORIZING THE LAND USES AND DEVELOPMENT STANDARDS IN SAID SPECIFIC PLAN
(APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1701­ NS
RECOMMENDATION:

Adopt
O. ORDINANCE FOR SECOND READING
ORDINANCE APPROVING A DEVELOPMENT AGREEMENT (1 BAXTER WAY; APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1702­ NS
RECOMMENDATION:

Adopt
P. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE TITLE 5, CHAPTER 29, SECTIONS 5­29.01, 5­29.05, 5­29.08(a), 5­29.11, 5­29.12(a), 5­

29.14, 5­29.18(b),5­29.24, 5­29.27(d), 5­29.31(c), 5­29.32(e), 5­29.34(a)(1), 5­

29.34(a)(2), 5­29.34(a)(3), 5­29.34(a)(6), 5­29.36(h) and 5­29.37(c) REGARDING ALLOWING ADULT­USE RETAIL OF CANNABIS AND UPDATED LANGUAGE TO MEET CURRENT STANDARDS, AND AMENDING TITLE 9, CHAPTER 4, SECTIONS 9­4.202 AND 9­4.2105 TO INCLUDE CANNABIS RETAILER AS A PERMITTED USE IN THE M­1 ZONE (MCA 2022­70430) (Introduced 6/28/2022; 4­1, McNamee Dissenting) ORD. NO. 1703­NS
RECOMMENDATION:

Adopt

8. PUBLIC HEARINGS: None.

9. STUDY SESSIONS: None.

10. DEPARTMENT REPORTS:

A. Thousand Oaks Alliance for the Arts Operations and Programming Update RECOMMENDATION:

Receive and file Thousand Oaks Alliance for the Arts’ operations and programming update for the previous six months ending June 30, 2022.

B. Conejo Canyons Bridge at Hill Canyon Treatment Plant Contract (CI 5527) RECOMMENDATION:

1. Approve project design, plans, specifications, and Addendum No. 1 for the construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plant (CI 5527).

2. Reject United Construction & Landscape, Inc., bid protest appeal dated June 21, 2022, and determine their bid as non­responsive.

3. Award construction contract to Beador Construction Company, Inc. (Corona, CA), in the amount of $2,155,300, plus a contingency of $215,500.

4. Approve Fifth Amendment to Professional Services Agreement No. 11855­2018 with Stantec Consulting Services, Inc. (Santa Barbara, CA), for Construction Phase Support Services and Testing for the Conejo Canyon Bridge at Hill Canyon Treatment Plant in the amount of $146,173 for a revised not­to­exceed amount of $358,607.

5. Approve Task Order No. 5 with Rincon Consultants, Inc. (Ventura, CA), for Environmental Support Services during construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plan in the amount of $122,745.

6. Approve budget appropriation in the amount of $1,632,000; $1,030,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­4410­671­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), $200,000 from A/C #512­0000­311­1000 (Community Recreation and Open Space Endowment Fund (CROSEF), Fund Balance) to A/C #512­4410­671­8300 (CI5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), and $402,000 from A/C #624­0000­341­9900 (Wastewater Capital Fund – Net Position) to A/C #624­5310­682­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant).

7. Authorize expenditure in the amount of $2,929,718 ($2,155,300 construction contract, $215,500 construction contingency, $146,173 Fifth Amendment for construction phase support services/ testing; $122,745 Task Order for construction phase environmental services; $250,000 for Landscape/Habitat Restoration; $35,000 for Permitting and Inspection by Ventura County Watershed Protection Agency; and $5,000 for City furnished supplies and materials) for Conejo Canyons Bridge at Hill Canyon Treatment Plan (CI 5527), as follows: $1,953,810 from A/C #001­4410­671­ 8300, $200,000 from A/C #512­4410­671­8300, and $775,908 from A/C #624­5310­ 682­8300.

8. Delegate authority to the City Engineer to approve changes in the design, plans, specifications and working details of the project on work directives and change orders up to the project approved contingency amount.

C. General Plan Amendment Initiation (LU 2022­70587)
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE LAND USE ELEMENT OF THE GENERAL PLAN FOR THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE AND WEST 355 WEST JANSS ROAD AND ALLOWING CONCURRENT PROCESSING OF ENTITLEMENT APPLICATIONS FOR CONTEMPLATED DEVELOPMENT OF THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE (LU 2022­70587: HOSPITAL CORPORATION OF

AMERICA)
RECOMMENDATION:

Receive request and provide direction. Options include:

1. Adopt resolution to initiate a General Plan Amendment (GPA) to change the Land Use Element category designations from Very Low Density Residential to Commercial for a 4.75­acre site located at 400 East Rolling Oaks Drive and from Institutional to Low Density Residential for a 2.145­acre site located at 355 West Janss Road; and authorize concurrent processing of legislative actions and project entitlements for a proposed project located at 400 East Rolling Oaks Drive; or

2. Deny the initiation of the General Plan Amendment for both locations.

D. Benefits and Compensation for Executive Managers
RESOLUTION ADOPTING COMPREHENSIVE BENEFITS AND COMPENSATION FOR EXECUTIVE MANAGERS AND RESCINDING RESOLUTION NO. 2021­038 RECOMMENDATION:

Adopt resolution amending the schedule of positions in the Executive Managers’ benefits and compensation resolution.

E. Retired Annuitant Appointment
RECOMMENDATION:

1. Approve appointment of Jay Spurgin as a retired annuitant hourly employee.

2. Authorize expenditure from A/C #001­5010­631­1210 (Public Works Temporary/Hourly Employee/Regular Pay).

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. Council on Aging Annual Report
RECOMMENDATION:

Receive Council on Aging (COA) Annual Report.

B. Youth Commission Annual Report
RECOMMENDATION:

Receive Youth Commission (YC) Annual Report.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Compensation and Ninth Amendment to Employment Agreement for City Attorney RESOLUTION APPROVING COMPENSATION AND NINTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY ATTORNEY
RECOMMENDATION:

Adopt resolution approving compensation and ninth amendment to employment agreement for City Attorney (Contract No. 9799­2012).

B. Compensation and Sixth Amendment to Employment Agreement for City Manager RESOLUTION APPROVING COMPENSATION AND SIXTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY MANAGER
RECOMMENDATION:

Adopt resolution approving compensation and sixth amendment to employment agreement for City Manager (Contract No. 11382­2017).

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  Katelyn Clint vs.

Fred Gessler and City of Thousand Oaks,  Ventura County Superior Court Case Number: 56­2021­00551445­CU­PA­VTA; Pursuant to Government Code Section 54956.9(a).

B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  City of Thousand Oaks, et al. vs. California Regional Water Quality Board,  Ventura County Superior Court Case Number: 56­2021­00549601­CU­WM­VTA; Pursuant to Government Code Section 54956.9(a).

16. PUBLIC NOTICES: Items listed  under Public Notices are a matter of public record only.

These items do not require City Council action.

A. Notice of Pending Final Map – Approval of Parcel Map LD 17­70069; Location: 301­ 343 South Moorpark Road; Developer: DTR Los Robles, LLC and NKW Los Robles, LLC; Description: 5.29 Acre 7­Parcel Subdivision for condominium purposes

17. ADJOURNMENT:

Adjourn to Regular Meeting August 30, 2022
Agenda Post Date/Time: Jul 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\07­05­22.docx
REVISED AGENDA POSTED 7/1/2022
FOR ADDITIONAL TELECONFERENCE LOCATION & CLOSED SESSION 15.B City Council/Public Financing Authority (TOPFA)
REGULAR MEETING
Tuesday, July 05, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Locations:

Residence Zephyr Point Conference Center
793 Wildwood Avenue 660 Highway 50
Thousand Oaks, CA 91360 Zephyr Cove, NV 89448
Public advisory: Face masks are strongly recommended .

You may view the City Council meeting broadcast live on TV  (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information. The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form.

Please see Public Input section below for more information. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Bill­de la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT: Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete  the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Parks and Recreation Month Proclamation

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify June 29, 2022; approve July 6, 2022, July 13, 2022, July 20, 2022, July 27, 2022, August 3, 2022, August 10, 2022, August 17, 2022, and August 24, 2022 subject to review and ratification.

B. Minutes of City Council meeting of June 28, 2022
RECOMMENDATION:

Approve
C. 2022 League of California Cities Annual Conference Business Meeting RECOMMENDATION:

1. Designate Mayor Bob Engler Voting Delegate. Designate Councilmember Kevin McNamee and Mina Layba, Legislative Affairs Manager as Alternate Voting Delegates to represent City of Thousand Oaks at the 2022 League of California Cities Annual (Cal Cities) Conference Business Meeting scheduled for September 9, 2022

2. City Clerk to affirm and to sign 2022 Annual Conference Voting Delegate Alternate Form and City’s Manager’s Office staff to submit to Cal Cities by September 2, 2022.

D. City Manager Authority During Summer Recess
RESOLUTION DELEGATING CERTAIN INTERIM AUTHORITY TO CITY MANAGER RECOMMENDATION:

Adopt resolution granting City Manager authority for designated actions during summer recess, July 6, 2022, through August 29, 2022.

E. Thousand Oaks Public Financing Authority Annual Update RECOMMENDATION:

Receive and file annual update.

F. Ventura County Farmworker Housing Study and Action Plan RECOMMENDATION:

1. Authorize City Manager to finalize and execute Memorandum of Understanding and related documents in connection with the County of Ventura countywide Farmworker Housing Study, Action Plan, and $15,000 funding commitment from the City.

2. Authorize budget and expenditure in the amount of $15,000 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­4010­641­5699 FARM23 (Contracted Services – Other).

G. Rancho Road Sidewalks and Bike Lanes Project (CI 5308) RECOMMENDATION:

1. Approve Change Order No. 4 to Contract No. 12656­2021 with Sully­Miller Contracting Company (Brea, CA), in the amount of $104,541.80 for a new not­to­ exceed amount of $1,849,524.37, plus contingency of $15,000.

2. Approve Seventh Amendment to Professional Services Agreement No. 11302­ 2016 with Kimley Horn and Associates, Inc. (Los Angeles, CA), to provide additional design support services during construction in the amount of $38,000, for a revised not­to­exceed amount of $404,277.

3. Approve budget appropriation in the amount of $157,550 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5308, Rancho Road Sidewalk).

4. Authorize expenditure in the amount of $157,541.80 ($104,541.80 construction contract Change Order No. 4 to Sully Miller Contracting Company, $15,000 additional construction contingency, and $38,000 (Seventh Amendment to Professional Services Agreement to Kimley Horn & Associates) for the Rancho Road Sidewalks and Bike Lanes Project (CI 5308) from A/C #001­5310­631­8300.

5. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

H. Legal Services For Real Estate and Affordable Housing RECOMMENDATION:

Approve the retention of Kane, Ballmer & Berkman to provide legal services relating to real estate transactions and affordable housing regarding the Hillcrest Property, in an amount not­to­exceed $100,000.00.

I. Lawrence Drive and Teller Road Project Budget (CI 5297) RECOMMENDATION:

1. Approve $150,000 additional construction contingency for contract with Toro Enterprises, Inc. of Oxnard, CA (Contract No. 12967­2022) for Lawrence Drive and Teller Road Intersection Improvements project (CI 5297).

2. Approve budget appropriation and expenditure in the amount of $150,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5297, Lawrence Drive and Teller Road Intersection Improvements Project).

3. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

J. Environmental Consulting Services
RECOMMENDATION:

1. Approve agreement with Envicom Corporation, Westlake Village, CA, for the preparation of an Environmental Impact Report (EIR) for the term July 5, 2022 to August 30, 2023, with a not­to­exceed amount of $252,360 for the term of the agreement.

2. Authorize staff to waive formal Request for Proposal/Qualifications (RFP/Q) process for the preparation of an EIR for the proposed mixed­use development located at 2150 Hilcrest Drive and approve Envicom Corporation agreement pursuant to Thousand Oaks Municipal Code (TOMC) Section 3­10.501.

3. Authorize City Manager to execute professional services agreement subject to approval by the City Attorney once all terms have been negotiated.

4. Approve budget appropriation and authorize expenditure in an amount not­to­ exceed $252,360 from A/C #001­4210­447­4000 (Charges for Services ­ Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

K. Water Shortage Support
RECOMMENDATION:

1. Approve budget appropriation and authorize expenditure in the amount of $105,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­ 8025­682­5699 (Contracted Services) for water conservation contract services for FY 2022­23.

2. Authorize City Manager to modify water use restrictions and/or the grace period for transition to low volume irrigation as necessary during City Council summer recess.

L. Dudek Environmental Consulting Services
RECOMMENDATION:

1. Approve First Amendment to Task Order No. 2 (On­Call Contract No. 12520­2020) with Dudek Consulting of Santa Barbara, CA, to complete environmental documents for the 1100 Rancho Conejo – Alexandria BioTech Campus Project, in the amount of $55,449, increasing the total not­to­exceed amount to $125,000.

2. Authorize expenditure in the amount of $55,449 from A/C #001­4210­641­5947 (Contracted Services – Billable Projects).

M. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Authorize staff to advertise for construction bids for the FAts, Oils, and Grease Facility Improvements Project (CI 5441).

2. Approve service agreement for the purchase of Fats, Oils, and Grease screening equipment, and on­site inspection and training from Huber Technology, Inc. (Huber), Denver, Colorado, in the amount not to exceed $422,663.89 as follows: $419,163.89 for equipment purchase and $3,500 for services through December 31, 2023.

3. Approve budget appropriation transfer in the amount of $419,163.89 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­685­8400 (CI 5440, Capital Equipment) and $3,500 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­686­6560 (Specialized Training).

N. ORDINANCE FOR SECOND READING
ORDINANCE ADOPTING SPECIFIC PLAN NO. 23 (1 BAXTER WAY), AND ITS ASSOCIATED GENERAL PLAN AMENDMENT; AND AUTHORIZING THE LAND USES AND DEVELOPMENT STANDARDS IN SAID SPECIFIC PLAN
(APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1701­ NS
RECOMMENDATION:

Adopt
O. ORDINANCE FOR SECOND READING
ORDINANCE APPROVING A DEVELOPMENT AGREEMENT (1 BAXTER WAY; APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1702­ NS
RECOMMENDATION:

Adopt
P. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE TITLE 5, CHAPTER 29, SECTIONS 5­29.01, 5­29.05, 5­29.08(a), 5­29.11, 5­29.12(a), 5­

29.14, 5­29.18(b),5­29.24, 5­29.27(d), 5­29.31(c), 5­29.32(e), 5­29.34(a)(1), 5­

29.34(a)(2), 5­29.34(a)(3), 5­29.34(a)(6), 5­29.36(h) and 5­29.37(c) REGARDING ALLOWING ADULT­USE RETAIL OF CANNABIS AND UPDATED LANGUAGE TO MEET CURRENT STANDARDS, AND AMENDING TITLE 9, CHAPTER 4, SECTIONS 9­4.202 AND 9­4.2105 TO INCLUDE CANNABIS RETAILER AS A PERMITTED USE IN THE M­1 ZONE (MCA 2022­70430) (Introduced 6/28/2022; 4­1, McNamee Dissenting) ORD. NO. 1703­NS
RECOMMENDATION:

Adopt

8. PUBLIC HEARINGS: None.

9. STUDY SESSIONS: None.

10. DEPARTMENT REPORTS:

A. Thousand Oaks Alliance for the Arts Operations and Programming Update RECOMMENDATION:

Receive and file Thousand Oaks Alliance for the Arts’ operations and programming update for the previous six months ending June 30, 2022.

B. Conejo Canyons Bridge at Hill Canyon Treatment Plant Contract (CI 5527) RECOMMENDATION:

1. Approve project design, plans, specifications, and Addendum No. 1 for the construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plant (CI 5527).

2. Reject United Construction & Landscape, Inc., bid protest appeal dated June 21, 2022, and determine their bid as non­responsive.

3. Award construction contract to Beador Construction Company, Inc. (Corona, CA), in the amount of $2,155,300, plus a contingency of $215,500.

4. Approve Fifth Amendment to Professional Services Agreement No. 11855­2018 with Stantec Consulting Services, Inc. (Santa Barbara, CA), for Construction Phase Support Services and Testing for the Conejo Canyon Bridge at Hill Canyon Treatment Plant in the amount of $146,173 for a revised not­to­exceed amount of $358,607.

5. Approve Task Order No. 5 with Rincon Consultants, Inc. (Ventura, CA), for Environmental Support Services during construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plan in the amount of $122,745.

6. Approve budget appropriation in the amount of $1,632,000; $1,030,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­4410­671­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), $200,000 from A/C #512­0000­311­1000 (Community Recreation and Open Space Endowment Fund (CROSEF), Fund Balance) to A/C #512­4410­671­8300 (CI5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), and $402,000 from A/C #624­0000­341­9900 (Wastewater Capital Fund – Net Position) to A/C #624­5310­682­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant).

7. Authorize expenditure in the amount of $2,929,718 ($2,155,300 construction contract, $215,500 construction contingency, $146,173 Fifth Amendment for construction phase support services/ testing; $122,745 Task Order for construction phase environmental services; $250,000 for Landscape/Habitat Restoration; $35,000 for Permitting and Inspection by Ventura County Watershed Protection Agency; and $5,000 for City furnished supplies and materials) for Conejo Canyons Bridge at Hill Canyon Treatment Plan (CI 5527), as follows: $1,953,810 from A/C #001­4410­671­ 8300, $200,000 from A/C #512­4410­671­8300, and $775,908 from A/C #624­5310­ 682­8300.

8. Delegate authority to the City Engineer to approve changes in the design, plans, specifications and working details of the project on work directives and change orders up to the project approved contingency amount.

C. General Plan Amendment Initiation (LU 2022­70587)
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE LAND USE ELEMENT OF THE GENERAL PLAN FOR THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE AND WEST 355 WEST JANSS ROAD AND ALLOWING CONCURRENT PROCESSING OF ENTITLEMENT APPLICATIONS FOR CONTEMPLATED DEVELOPMENT OF THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE (LU 2022­70587: HOSPITAL CORPORATION OF

AMERICA)
RECOMMENDATION:

Receive request and provide direction. Options include:

1. Adopt resolution to initiate a General Plan Amendment (GPA) to change the Land Use Element category designations from Very Low Density Residential to Commercial for a 4.75­acre site located at 400 East Rolling Oaks Drive and from Institutional to Low Density Residential for a 2.145­acre site located at 355 West Janss Road; and authorize concurrent processing of legislative actions and project entitlements for a proposed project located at 400 East Rolling Oaks Drive; or

2. Deny the initiation of the General Plan Amendment for both locations.

D. Benefits and Compensation for Executive Managers
RESOLUTION ADOPTING COMPREHENSIVE BENEFITS AND COMPENSATION FOR EXECUTIVE MANAGERS AND RESCINDING RESOLUTION NO. 2021­038 RECOMMENDATION:

Adopt resolution amending the schedule of positions in the Executive Managers’ benefits and compensation resolution.

E. Retired Annuitant Appointment
RECOMMENDATION:

1. Approve appointment of Jay Spurgin as a retired annuitant hourly employee.

2. Authorize expenditure from A/C #001­5010­631­1210 (Public Works Temporary/Hourly Employee/Regular Pay).

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. Council on Aging Annual Report
RECOMMENDATION:

Receive Council on Aging (COA) Annual Report.

B. Youth Commission Annual Report
RECOMMENDATION:

Receive Youth Commission (YC) Annual Report.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Compensation and Ninth Amendment to Employment Agreement for City Attorney RESOLUTION APPROVING COMPENSATION AND NINTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY ATTORNEY
RECOMMENDATION:

Adopt resolution approving compensation and ninth amendment to employment agreement for City Attorney (Contract No. 9799­2012).

B. Compensation and Sixth Amendment to Employment Agreement for City Manager RESOLUTION APPROVING COMPENSATION AND SIXTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY MANAGER
RECOMMENDATION:

Adopt resolution approving compensation and sixth amendment to employment agreement for City Manager (Contract No. 11382­2017).

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  Katelyn Clint vs.

Fred Gessler and City of Thousand Oaks,  Ventura County Superior Court Case Number: 56­2021­00551445­CU­PA­VTA; Pursuant to Government Code Section 54956.9(a).

B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  City of Thousand Oaks, et al. vs. California Regional Water Quality Board,  Ventura County Superior Court Case Number: 56­2021­00549601­CU­WM­VTA; Pursuant to Government Code Section 54956.9(a).

16. PUBLIC NOTICES: Items listed  under Public Notices are a matter of public record only.

These items do not require City Council action.

A. Notice of Pending Final Map – Approval of Parcel Map LD 17­70069; Location: 301­ 343 South Moorpark Road; Developer: DTR Los Robles, LLC and NKW Los Robles, LLC; Description: 5.29 Acre 7­Parcel Subdivision for condominium purposes

17. ADJOURNMENT:

Adjourn to Regular Meeting August 30, 2022
Agenda Post Date/Time: Jul 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\07­05­22.docx
REVISED AGENDA POSTED 7/1/2022
FOR ADDITIONAL TELECONFERENCE LOCATION & CLOSED SESSION 15.B City Council/Public Financing Authority (TOPFA)
REGULAR MEETING
Tuesday, July 05, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Locations:

Residence Zephyr Point Conference Center
793 Wildwood Avenue 660 Highway 50
Thousand Oaks, CA 91360 Zephyr Cove, NV 89448
Public advisory: Face masks are strongly recommended .

You may view the City Council meeting broadcast live on TV  (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information. The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form.

Please see Public Input section below for more information. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Bill­de la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT: Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete  the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Parks and Recreation Month Proclamation

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify June 29, 2022; approve July 6, 2022, July 13, 2022, July 20, 2022, July 27, 2022, August 3, 2022, August 10, 2022, August 17, 2022, and August 24, 2022 subject to review and ratification.

B. Minutes of City Council meeting of June 28, 2022
RECOMMENDATION:

Approve
C. 2022 League of California Cities Annual Conference Business Meeting RECOMMENDATION:

1. Designate Mayor Bob Engler Voting Delegate. Designate Councilmember Kevin McNamee and Mina Layba, Legislative Affairs Manager as Alternate Voting Delegates to represent City of Thousand Oaks at the 2022 League of California Cities Annual (Cal Cities) Conference Business Meeting scheduled for September 9, 2022

2. City Clerk to affirm and to sign 2022 Annual Conference Voting Delegate Alternate Form and City’s Manager’s Office staff to submit to Cal Cities by September 2, 2022.

D. City Manager Authority During Summer Recess
RESOLUTION DELEGATING CERTAIN INTERIM AUTHORITY TO CITY MANAGER RECOMMENDATION:

Adopt resolution granting City Manager authority for designated actions during summer recess, July 6, 2022, through August 29, 2022.

E. Thousand Oaks Public Financing Authority Annual Update RECOMMENDATION:

Receive and file annual update.

F. Ventura County Farmworker Housing Study and Action Plan RECOMMENDATION:

1. Authorize City Manager to finalize and execute Memorandum of Understanding and related documents in connection with the County of Ventura countywide Farmworker Housing Study, Action Plan, and $15,000 funding commitment from the City.

2. Authorize budget and expenditure in the amount of $15,000 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­4010­641­5699 FARM23 (Contracted Services – Other).

G. Rancho Road Sidewalks and Bike Lanes Project (CI 5308) RECOMMENDATION:

1. Approve Change Order No. 4 to Contract No. 12656­2021 with Sully­Miller Contracting Company (Brea, CA), in the amount of $104,541.80 for a new not­to­ exceed amount of $1,849,524.37, plus contingency of $15,000.

2. Approve Seventh Amendment to Professional Services Agreement No. 11302­ 2016 with Kimley Horn and Associates, Inc. (Los Angeles, CA), to provide additional design support services during construction in the amount of $38,000, for a revised not­to­exceed amount of $404,277.

3. Approve budget appropriation in the amount of $157,550 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5308, Rancho Road Sidewalk).

4. Authorize expenditure in the amount of $157,541.80 ($104,541.80 construction contract Change Order No. 4 to Sully Miller Contracting Company, $15,000 additional construction contingency, and $38,000 (Seventh Amendment to Professional Services Agreement to Kimley Horn & Associates) for the Rancho Road Sidewalks and Bike Lanes Project (CI 5308) from A/C #001­5310­631­8300.

5. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

H. Legal Services For Real Estate and Affordable Housing RECOMMENDATION:

Approve the retention of Kane, Ballmer & Berkman to provide legal services relating to real estate transactions and affordable housing regarding the Hillcrest Property, in an amount not­to­exceed $100,000.00.

I. Lawrence Drive and Teller Road Project Budget (CI 5297) RECOMMENDATION:

1. Approve $150,000 additional construction contingency for contract with Toro Enterprises, Inc. of Oxnard, CA (Contract No. 12967­2022) for Lawrence Drive and Teller Road Intersection Improvements project (CI 5297).

2. Approve budget appropriation and expenditure in the amount of $150,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5297, Lawrence Drive and Teller Road Intersection Improvements Project).

3. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

J. Environmental Consulting Services
RECOMMENDATION:

1. Approve agreement with Envicom Corporation, Westlake Village, CA, for the preparation of an Environmental Impact Report (EIR) for the term July 5, 2022 to August 30, 2023, with a not­to­exceed amount of $252,360 for the term of the agreement.

2. Authorize staff to waive formal Request for Proposal/Qualifications (RFP/Q) process for the preparation of an EIR for the proposed mixed­use development located at 2150 Hilcrest Drive and approve Envicom Corporation agreement pursuant to Thousand Oaks Municipal Code (TOMC) Section 3­10.501.

3. Authorize City Manager to execute professional services agreement subject to approval by the City Attorney once all terms have been negotiated.

4. Approve budget appropriation and authorize expenditure in an amount not­to­ exceed $252,360 from A/C #001­4210­447­4000 (Charges for Services ­ Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

K. Water Shortage Support
RECOMMENDATION:

1. Approve budget appropriation and authorize expenditure in the amount of $105,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­ 8025­682­5699 (Contracted Services) for water conservation contract services for FY 2022­23.

2. Authorize City Manager to modify water use restrictions and/or the grace period for transition to low volume irrigation as necessary during City Council summer recess.

L. Dudek Environmental Consulting Services
RECOMMENDATION:

1. Approve First Amendment to Task Order No. 2 (On­Call Contract No. 12520­2020) with Dudek Consulting of Santa Barbara, CA, to complete environmental documents for the 1100 Rancho Conejo – Alexandria BioTech Campus Project, in the amount of $55,449, increasing the total not­to­exceed amount to $125,000.

2. Authorize expenditure in the amount of $55,449 from A/C #001­4210­641­5947 (Contracted Services – Billable Projects).

M. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Authorize staff to advertise for construction bids for the FAts, Oils, and Grease Facility Improvements Project (CI 5441).

2. Approve service agreement for the purchase of Fats, Oils, and Grease screening equipment, and on­site inspection and training from Huber Technology, Inc. (Huber), Denver, Colorado, in the amount not to exceed $422,663.89 as follows: $419,163.89 for equipment purchase and $3,500 for services through December 31, 2023.

3. Approve budget appropriation transfer in the amount of $419,163.89 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­685­8400 (CI 5440, Capital Equipment) and $3,500 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­686­6560 (Specialized Training).

N. ORDINANCE FOR SECOND READING
ORDINANCE ADOPTING SPECIFIC PLAN NO. 23 (1 BAXTER WAY), AND ITS ASSOCIATED GENERAL PLAN AMENDMENT; AND AUTHORIZING THE LAND USES AND DEVELOPMENT STANDARDS IN SAID SPECIFIC PLAN
(APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1701­ NS
RECOMMENDATION:

Adopt
O. ORDINANCE FOR SECOND READING
ORDINANCE APPROVING A DEVELOPMENT AGREEMENT (1 BAXTER WAY; APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1702­ NS
RECOMMENDATION:

Adopt
P. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE TITLE 5, CHAPTER 29, SECTIONS 5­29.01, 5­29.05, 5­29.08(a), 5­29.11, 5­29.12(a), 5­

29.14, 5­29.18(b),5­29.24, 5­29.27(d), 5­29.31(c), 5­29.32(e), 5­29.34(a)(1), 5­

29.34(a)(2), 5­29.34(a)(3), 5­29.34(a)(6), 5­29.36(h) and 5­29.37(c) REGARDING ALLOWING ADULT­USE RETAIL OF CANNABIS AND UPDATED LANGUAGE TO MEET CURRENT STANDARDS, AND AMENDING TITLE 9, CHAPTER 4, SECTIONS 9­4.202 AND 9­4.2105 TO INCLUDE CANNABIS RETAILER AS A PERMITTED USE IN THE M­1 ZONE (MCA 2022­70430) (Introduced 6/28/2022; 4­1, McNamee Dissenting) ORD. NO. 1703­NS
RECOMMENDATION:

Adopt

8. PUBLIC HEARINGS: None.

9. STUDY SESSIONS: None.

10. DEPARTMENT REPORTS:

A. Thousand Oaks Alliance for the Arts Operations and Programming Update RECOMMENDATION:

Receive and file Thousand Oaks Alliance for the Arts’ operations and programming update for the previous six months ending June 30, 2022.

B. Conejo Canyons Bridge at Hill Canyon Treatment Plant Contract (CI 5527) RECOMMENDATION:

1. Approve project design, plans, specifications, and Addendum No. 1 for the construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plant (CI 5527).

2. Reject United Construction & Landscape, Inc., bid protest appeal dated June 21, 2022, and determine their bid as non­responsive.

3. Award construction contract to Beador Construction Company, Inc. (Corona, CA), in the amount of $2,155,300, plus a contingency of $215,500.

4. Approve Fifth Amendment to Professional Services Agreement No. 11855­2018 with Stantec Consulting Services, Inc. (Santa Barbara, CA), for Construction Phase Support Services and Testing for the Conejo Canyon Bridge at Hill Canyon Treatment Plant in the amount of $146,173 for a revised not­to­exceed amount of $358,607.

5. Approve Task Order No. 5 with Rincon Consultants, Inc. (Ventura, CA), for Environmental Support Services during construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plan in the amount of $122,745.

6. Approve budget appropriation in the amount of $1,632,000; $1,030,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­4410­671­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), $200,000 from A/C #512­0000­311­1000 (Community Recreation and Open Space Endowment Fund (CROSEF), Fund Balance) to A/C #512­4410­671­8300 (CI5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), and $402,000 from A/C #624­0000­341­9900 (Wastewater Capital Fund – Net Position) to A/C #624­5310­682­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant).

7. Authorize expenditure in the amount of $2,929,718 ($2,155,300 construction contract, $215,500 construction contingency, $146,173 Fifth Amendment for construction phase support services/ testing; $122,745 Task Order for construction phase environmental services; $250,000 for Landscape/Habitat Restoration; $35,000 for Permitting and Inspection by Ventura County Watershed Protection Agency; and $5,000 for City furnished supplies and materials) for Conejo Canyons Bridge at Hill Canyon Treatment Plan (CI 5527), as follows: $1,953,810 from A/C #001­4410­671­ 8300, $200,000 from A/C #512­4410­671­8300, and $775,908 from A/C #624­5310­ 682­8300.

8. Delegate authority to the City Engineer to approve changes in the design, plans, specifications and working details of the project on work directives and change orders up to the project approved contingency amount.

C. General Plan Amendment Initiation (LU 2022­70587)
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE LAND USE ELEMENT OF THE GENERAL PLAN FOR THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE AND WEST 355 WEST JANSS ROAD AND ALLOWING CONCURRENT PROCESSING OF ENTITLEMENT APPLICATIONS FOR CONTEMPLATED DEVELOPMENT OF THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE (LU 2022­70587: HOSPITAL CORPORATION OF

AMERICA)
RECOMMENDATION:

Receive request and provide direction. Options include:

1. Adopt resolution to initiate a General Plan Amendment (GPA) to change the Land Use Element category designations from Very Low Density Residential to Commercial for a 4.75­acre site located at 400 East Rolling Oaks Drive and from Institutional to Low Density Residential for a 2.145­acre site located at 355 West Janss Road; and authorize concurrent processing of legislative actions and project entitlements for a proposed project located at 400 East Rolling Oaks Drive; or

2. Deny the initiation of the General Plan Amendment for both locations.

D. Benefits and Compensation for Executive Managers
RESOLUTION ADOPTING COMPREHENSIVE BENEFITS AND COMPENSATION FOR EXECUTIVE MANAGERS AND RESCINDING RESOLUTION NO. 2021­038 RECOMMENDATION:

Adopt resolution amending the schedule of positions in the Executive Managers’ benefits and compensation resolution.

E. Retired Annuitant Appointment
RECOMMENDATION:

1. Approve appointment of Jay Spurgin as a retired annuitant hourly employee.

2. Authorize expenditure from A/C #001­5010­631­1210 (Public Works Temporary/Hourly Employee/Regular Pay).

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. Council on Aging Annual Report
RECOMMENDATION:

Receive Council on Aging (COA) Annual Report.

B. Youth Commission Annual Report
RECOMMENDATION:

Receive Youth Commission (YC) Annual Report.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Compensation and Ninth Amendment to Employment Agreement for City Attorney RESOLUTION APPROVING COMPENSATION AND NINTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY ATTORNEY
RECOMMENDATION:

Adopt resolution approving compensation and ninth amendment to employment agreement for City Attorney (Contract No. 9799­2012).

B. Compensation and Sixth Amendment to Employment Agreement for City Manager RESOLUTION APPROVING COMPENSATION AND SIXTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY MANAGER
RECOMMENDATION:

Adopt resolution approving compensation and sixth amendment to employment agreement for City Manager (Contract No. 11382­2017).

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  Katelyn Clint vs.

Fred Gessler and City of Thousand Oaks,  Ventura County Superior Court Case Number: 56­2021­00551445­CU­PA­VTA; Pursuant to Government Code Section 54956.9(a).

B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  City of Thousand Oaks, et al. vs. California Regional Water Quality Board,  Ventura County Superior Court Case Number: 56­2021­00549601­CU­WM­VTA; Pursuant to Government Code Section 54956.9(a).

16. PUBLIC NOTICES: Items listed  under Public Notices are a matter of public record only.

These items do not require City Council action.

A. Notice of Pending Final Map – Approval of Parcel Map LD 17­70069; Location: 301­ 343 South Moorpark Road; Developer: DTR Los Robles, LLC and NKW Los Robles, LLC; Description: 5.29 Acre 7­Parcel Subdivision for condominium purposes

17. ADJOURNMENT:

Adjourn to Regular Meeting August 30, 2022
Agenda Post Date/Time: Jul 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\07­05­22.docx
REVISED AGENDA POSTED 7/1/2022
FOR ADDITIONAL TELECONFERENCE LOCATION & CLOSED SESSION 15.B City Council/Public Financing Authority (TOPFA)
REGULAR MEETING
Tuesday, July 05, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Locations:

Residence Zephyr Point Conference Center
793 Wildwood Avenue 660 Highway 50
Thousand Oaks, CA 91360 Zephyr Cove, NV 89448
Public advisory: Face masks are strongly recommended .

You may view the City Council meeting broadcast live on TV  (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information. The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form.

Please see Public Input section below for more information. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Bill­de la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT: Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete  the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Parks and Recreation Month Proclamation

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify June 29, 2022; approve July 6, 2022, July 13, 2022, July 20, 2022, July 27, 2022, August 3, 2022, August 10, 2022, August 17, 2022, and August 24, 2022 subject to review and ratification.

B. Minutes of City Council meeting of June 28, 2022
RECOMMENDATION:

Approve
C. 2022 League of California Cities Annual Conference Business Meeting RECOMMENDATION:

1. Designate Mayor Bob Engler Voting Delegate. Designate Councilmember Kevin McNamee and Mina Layba, Legislative Affairs Manager as Alternate Voting Delegates to represent City of Thousand Oaks at the 2022 League of California Cities Annual (Cal Cities) Conference Business Meeting scheduled for September 9, 2022

2. City Clerk to affirm and to sign 2022 Annual Conference Voting Delegate Alternate Form and City’s Manager’s Office staff to submit to Cal Cities by September 2, 2022.

D. City Manager Authority During Summer Recess
RESOLUTION DELEGATING CERTAIN INTERIM AUTHORITY TO CITY MANAGER RECOMMENDATION:

Adopt resolution granting City Manager authority for designated actions during summer recess, July 6, 2022, through August 29, 2022.

E. Thousand Oaks Public Financing Authority Annual Update RECOMMENDATION:

Receive and file annual update.

F. Ventura County Farmworker Housing Study and Action Plan RECOMMENDATION:

1. Authorize City Manager to finalize and execute Memorandum of Understanding and related documents in connection with the County of Ventura countywide Farmworker Housing Study, Action Plan, and $15,000 funding commitment from the City.

2. Authorize budget and expenditure in the amount of $15,000 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­4010­641­5699 FARM23 (Contracted Services – Other).

G. Rancho Road Sidewalks and Bike Lanes Project (CI 5308) RECOMMENDATION:

1. Approve Change Order No. 4 to Contract No. 12656­2021 with Sully­Miller Contracting Company (Brea, CA), in the amount of $104,541.80 for a new not­to­ exceed amount of $1,849,524.37, plus contingency of $15,000.

2. Approve Seventh Amendment to Professional Services Agreement No. 11302­ 2016 with Kimley Horn and Associates, Inc. (Los Angeles, CA), to provide additional design support services during construction in the amount of $38,000, for a revised not­to­exceed amount of $404,277.

3. Approve budget appropriation in the amount of $157,550 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5308, Rancho Road Sidewalk).

4. Authorize expenditure in the amount of $157,541.80 ($104,541.80 construction contract Change Order No. 4 to Sully Miller Contracting Company, $15,000 additional construction contingency, and $38,000 (Seventh Amendment to Professional Services Agreement to Kimley Horn & Associates) for the Rancho Road Sidewalks and Bike Lanes Project (CI 5308) from A/C #001­5310­631­8300.

5. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

H. Legal Services For Real Estate and Affordable Housing RECOMMENDATION:

Approve the retention of Kane, Ballmer & Berkman to provide legal services relating to real estate transactions and affordable housing regarding the Hillcrest Property, in an amount not­to­exceed $100,000.00.

I. Lawrence Drive and Teller Road Project Budget (CI 5297) RECOMMENDATION:

1. Approve $150,000 additional construction contingency for contract with Toro Enterprises, Inc. of Oxnard, CA (Contract No. 12967­2022) for Lawrence Drive and Teller Road Intersection Improvements project (CI 5297).

2. Approve budget appropriation and expenditure in the amount of $150,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5297, Lawrence Drive and Teller Road Intersection Improvements Project).

3. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

J. Environmental Consulting Services
RECOMMENDATION:

1. Approve agreement with Envicom Corporation, Westlake Village, CA, for the preparation of an Environmental Impact Report (EIR) for the term July 5, 2022 to August 30, 2023, with a not­to­exceed amount of $252,360 for the term of the agreement.

2. Authorize staff to waive formal Request for Proposal/Qualifications (RFP/Q) process for the preparation of an EIR for the proposed mixed­use development located at 2150 Hilcrest Drive and approve Envicom Corporation agreement pursuant to Thousand Oaks Municipal Code (TOMC) Section 3­10.501.

3. Authorize City Manager to execute professional services agreement subject to approval by the City Attorney once all terms have been negotiated.

4. Approve budget appropriation and authorize expenditure in an amount not­to­ exceed $252,360 from A/C #001­4210­447­4000 (Charges for Services ­ Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

K. Water Shortage Support
RECOMMENDATION:

1. Approve budget appropriation and authorize expenditure in the amount of $105,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­ 8025­682­5699 (Contracted Services) for water conservation contract services for FY 2022­23.

2. Authorize City Manager to modify water use restrictions and/or the grace period for transition to low volume irrigation as necessary during City Council summer recess.

L. Dudek Environmental Consulting Services
RECOMMENDATION:

1. Approve First Amendment to Task Order No. 2 (On­Call Contract No. 12520­2020) with Dudek Consulting of Santa Barbara, CA, to complete environmental documents for the 1100 Rancho Conejo – Alexandria BioTech Campus Project, in the amount of $55,449, increasing the total not­to­exceed amount to $125,000.

2. Authorize expenditure in the amount of $55,449 from A/C #001­4210­641­5947 (Contracted Services – Billable Projects).

M. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Authorize staff to advertise for construction bids for the FAts, Oils, and Grease Facility Improvements Project (CI 5441).

2. Approve service agreement for the purchase of Fats, Oils, and Grease screening equipment, and on­site inspection and training from Huber Technology, Inc. (Huber), Denver, Colorado, in the amount not to exceed $422,663.89 as follows: $419,163.89 for equipment purchase and $3,500 for services through December 31, 2023.

3. Approve budget appropriation transfer in the amount of $419,163.89 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­685­8400 (CI 5440, Capital Equipment) and $3,500 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­686­6560 (Specialized Training).

N. ORDINANCE FOR SECOND READING
ORDINANCE ADOPTING SPECIFIC PLAN NO. 23 (1 BAXTER WAY), AND ITS ASSOCIATED GENERAL PLAN AMENDMENT; AND AUTHORIZING THE LAND USES AND DEVELOPMENT STANDARDS IN SAID SPECIFIC PLAN
(APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1701­ NS
RECOMMENDATION:

Adopt
O. ORDINANCE FOR SECOND READING
ORDINANCE APPROVING A DEVELOPMENT AGREEMENT (1 BAXTER WAY; APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1702­ NS
RECOMMENDATION:

Adopt
P. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE TITLE 5, CHAPTER 29, SECTIONS 5­29.01, 5­29.05, 5­29.08(a), 5­29.11, 5­29.12(a), 5­

29.14, 5­29.18(b),5­29.24, 5­29.27(d), 5­29.31(c), 5­29.32(e), 5­29.34(a)(1), 5­

29.34(a)(2), 5­29.34(a)(3), 5­29.34(a)(6), 5­29.36(h) and 5­29.37(c) REGARDING ALLOWING ADULT­USE RETAIL OF CANNABIS AND UPDATED LANGUAGE TO MEET CURRENT STANDARDS, AND AMENDING TITLE 9, CHAPTER 4, SECTIONS 9­4.202 AND 9­4.2105 TO INCLUDE CANNABIS RETAILER AS A PERMITTED USE IN THE M­1 ZONE (MCA 2022­70430) (Introduced 6/28/2022; 4­1, McNamee Dissenting) ORD. NO. 1703­NS
RECOMMENDATION:

Adopt

8. PUBLIC HEARINGS: None.

9. STUDY SESSIONS: None.

10. DEPARTMENT REPORTS:

A. Thousand Oaks Alliance for the Arts Operations and Programming Update RECOMMENDATION:

Receive and file Thousand Oaks Alliance for the Arts’ operations and programming update for the previous six months ending June 30, 2022.

B. Conejo Canyons Bridge at Hill Canyon Treatment Plant Contract (CI 5527) RECOMMENDATION:

1. Approve project design, plans, specifications, and Addendum No. 1 for the construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plant (CI 5527).

2. Reject United Construction & Landscape, Inc., bid protest appeal dated June 21, 2022, and determine their bid as non­responsive.

3. Award construction contract to Beador Construction Company, Inc. (Corona, CA), in the amount of $2,155,300, plus a contingency of $215,500.

4. Approve Fifth Amendment to Professional Services Agreement No. 11855­2018 with Stantec Consulting Services, Inc. (Santa Barbara, CA), for Construction Phase Support Services and Testing for the Conejo Canyon Bridge at Hill Canyon Treatment Plant in the amount of $146,173 for a revised not­to­exceed amount of $358,607.

5. Approve Task Order No. 5 with Rincon Consultants, Inc. (Ventura, CA), for Environmental Support Services during construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plan in the amount of $122,745.

6. Approve budget appropriation in the amount of $1,632,000; $1,030,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­4410­671­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), $200,000 from A/C #512­0000­311­1000 (Community Recreation and Open Space Endowment Fund (CROSEF), Fund Balance) to A/C #512­4410­671­8300 (CI5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), and $402,000 from A/C #624­0000­341­9900 (Wastewater Capital Fund – Net Position) to A/C #624­5310­682­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant).

7. Authorize expenditure in the amount of $2,929,718 ($2,155,300 construction contract, $215,500 construction contingency, $146,173 Fifth Amendment for construction phase support services/ testing; $122,745 Task Order for construction phase environmental services; $250,000 for Landscape/Habitat Restoration; $35,000 for Permitting and Inspection by Ventura County Watershed Protection Agency; and $5,000 for City furnished supplies and materials) for Conejo Canyons Bridge at Hill Canyon Treatment Plan (CI 5527), as follows: $1,953,810 from A/C #001­4410­671­ 8300, $200,000 from A/C #512­4410­671­8300, and $775,908 from A/C #624­5310­ 682­8300.

8. Delegate authority to the City Engineer to approve changes in the design, plans, specifications and working details of the project on work directives and change orders up to the project approved contingency amount.

C. General Plan Amendment Initiation (LU 2022­70587)
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE LAND USE ELEMENT OF THE GENERAL PLAN FOR THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE AND WEST 355 WEST JANSS ROAD AND ALLOWING CONCURRENT PROCESSING OF ENTITLEMENT APPLICATIONS FOR CONTEMPLATED DEVELOPMENT OF THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE (LU 2022­70587: HOSPITAL CORPORATION OF

AMERICA)
RECOMMENDATION:

Receive request and provide direction. Options include:

1. Adopt resolution to initiate a General Plan Amendment (GPA) to change the Land Use Element category designations from Very Low Density Residential to Commercial for a 4.75­acre site located at 400 East Rolling Oaks Drive and from Institutional to Low Density Residential for a 2.145­acre site located at 355 West Janss Road; and authorize concurrent processing of legislative actions and project entitlements for a proposed project located at 400 East Rolling Oaks Drive; or

2. Deny the initiation of the General Plan Amendment for both locations.

D. Benefits and Compensation for Executive Managers
RESOLUTION ADOPTING COMPREHENSIVE BENEFITS AND COMPENSATION FOR EXECUTIVE MANAGERS AND RESCINDING RESOLUTION NO. 2021­038 RECOMMENDATION:

Adopt resolution amending the schedule of positions in the Executive Managers’ benefits and compensation resolution.

E. Retired Annuitant Appointment
RECOMMENDATION:

1. Approve appointment of Jay Spurgin as a retired annuitant hourly employee.

2. Authorize expenditure from A/C #001­5010­631­1210 (Public Works Temporary/Hourly Employee/Regular Pay).

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. Council on Aging Annual Report
RECOMMENDATION:

Receive Council on Aging (COA) Annual Report.

B. Youth Commission Annual Report
RECOMMENDATION:

Receive Youth Commission (YC) Annual Report.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Compensation and Ninth Amendment to Employment Agreement for City Attorney RESOLUTION APPROVING COMPENSATION AND NINTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY ATTORNEY
RECOMMENDATION:

Adopt resolution approving compensation and ninth amendment to employment agreement for City Attorney (Contract No. 9799­2012).

B. Compensation and Sixth Amendment to Employment Agreement for City Manager RESOLUTION APPROVING COMPENSATION AND SIXTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY MANAGER
RECOMMENDATION:

Adopt resolution approving compensation and sixth amendment to employment agreement for City Manager (Contract No. 11382­2017).

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  Katelyn Clint vs.

Fred Gessler and City of Thousand Oaks,  Ventura County Superior Court Case Number: 56­2021­00551445­CU­PA­VTA; Pursuant to Government Code Section 54956.9(a).

B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  City of Thousand Oaks, et al. vs. California Regional Water Quality Board,  Ventura County Superior Court Case Number: 56­2021­00549601­CU­WM­VTA; Pursuant to Government Code Section 54956.9(a).

16. PUBLIC NOTICES: Items listed  under Public Notices are a matter of public record only.

These items do not require City Council action.

A. Notice of Pending Final Map – Approval of Parcel Map LD 17­70069; Location: 301­ 343 South Moorpark Road; Developer: DTR Los Robles, LLC and NKW Los Robles, LLC; Description: 5.29 Acre 7­Parcel Subdivision for condominium purposes

17. ADJOURNMENT:

Adjourn to Regular Meeting August 30, 2022
Agenda Post Date/Time: Jul 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\07­05­22.docx
REVISED AGENDA POSTED 7/1/2022
FOR ADDITIONAL TELECONFERENCE LOCATION & CLOSED SESSION 15.B City Council/Public Financing Authority (TOPFA)
REGULAR MEETING
Tuesday, July 05, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Locations:

Residence Zephyr Point Conference Center
793 Wildwood Avenue 660 Highway 50
Thousand Oaks, CA 91360 Zephyr Cove, NV 89448
Public advisory: Face masks are strongly recommended .

You may view the City Council meeting broadcast live on TV  (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information. The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form.

Please see Public Input section below for more information. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Bill­de la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT: Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete  the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Parks and Recreation Month Proclamation

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify June 29, 2022; approve July 6, 2022, July 13, 2022, July 20, 2022, July 27, 2022, August 3, 2022, August 10, 2022, August 17, 2022, and August 24, 2022 subject to review and ratification.

B. Minutes of City Council meeting of June 28, 2022
RECOMMENDATION:

Approve
C. 2022 League of California Cities Annual Conference Business Meeting RECOMMENDATION:

1. Designate Mayor Bob Engler Voting Delegate. Designate Councilmember Kevin McNamee and Mina Layba, Legislative Affairs Manager as Alternate Voting Delegates to represent City of Thousand Oaks at the 2022 League of California Cities Annual (Cal Cities) Conference Business Meeting scheduled for September 9, 2022

2. City Clerk to affirm and to sign 2022 Annual Conference Voting Delegate Alternate Form and City’s Manager’s Office staff to submit to Cal Cities by September 2, 2022.

D. City Manager Authority During Summer Recess
RESOLUTION DELEGATING CERTAIN INTERIM AUTHORITY TO CITY MANAGER RECOMMENDATION:

Adopt resolution granting City Manager authority for designated actions during summer recess, July 6, 2022, through August 29, 2022.

E. Thousand Oaks Public Financing Authority Annual Update RECOMMENDATION:

Receive and file annual update.

F. Ventura County Farmworker Housing Study and Action Plan RECOMMENDATION:

1. Authorize City Manager to finalize and execute Memorandum of Understanding and related documents in connection with the County of Ventura countywide Farmworker Housing Study, Action Plan, and $15,000 funding commitment from the City.

2. Authorize budget and expenditure in the amount of $15,000 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­4010­641­5699 FARM23 (Contracted Services – Other).

G. Rancho Road Sidewalks and Bike Lanes Project (CI 5308) RECOMMENDATION:

1. Approve Change Order No. 4 to Contract No. 12656­2021 with Sully­Miller Contracting Company (Brea, CA), in the amount of $104,541.80 for a new not­to­ exceed amount of $1,849,524.37, plus contingency of $15,000.

2. Approve Seventh Amendment to Professional Services Agreement No. 11302­ 2016 with Kimley Horn and Associates, Inc. (Los Angeles, CA), to provide additional design support services during construction in the amount of $38,000, for a revised not­to­exceed amount of $404,277.

3. Approve budget appropriation in the amount of $157,550 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5308, Rancho Road Sidewalk).

4. Authorize expenditure in the amount of $157,541.80 ($104,541.80 construction contract Change Order No. 4 to Sully Miller Contracting Company, $15,000 additional construction contingency, and $38,000 (Seventh Amendment to Professional Services Agreement to Kimley Horn & Associates) for the Rancho Road Sidewalks and Bike Lanes Project (CI 5308) from A/C #001­5310­631­8300.

5. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

H. Legal Services For Real Estate and Affordable Housing RECOMMENDATION:

Approve the retention of Kane, Ballmer & Berkman to provide legal services relating to real estate transactions and affordable housing regarding the Hillcrest Property, in an amount not­to­exceed $100,000.00.

I. Lawrence Drive and Teller Road Project Budget (CI 5297) RECOMMENDATION:

1. Approve $150,000 additional construction contingency for contract with Toro Enterprises, Inc. of Oxnard, CA (Contract No. 12967­2022) for Lawrence Drive and Teller Road Intersection Improvements project (CI 5297).

2. Approve budget appropriation and expenditure in the amount of $150,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5297, Lawrence Drive and Teller Road Intersection Improvements Project).

3. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

J. Environmental Consulting Services
RECOMMENDATION:

1. Approve agreement with Envicom Corporation, Westlake Village, CA, for the preparation of an Environmental Impact Report (EIR) for the term July 5, 2022 to August 30, 2023, with a not­to­exceed amount of $252,360 for the term of the agreement.

2. Authorize staff to waive formal Request for Proposal/Qualifications (RFP/Q) process for the preparation of an EIR for the proposed mixed­use development located at 2150 Hilcrest Drive and approve Envicom Corporation agreement pursuant to Thousand Oaks Municipal Code (TOMC) Section 3­10.501.

3. Authorize City Manager to execute professional services agreement subject to approval by the City Attorney once all terms have been negotiated.

4. Approve budget appropriation and authorize expenditure in an amount not­to­ exceed $252,360 from A/C #001­4210­447­4000 (Charges for Services ­ Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

K. Water Shortage Support
RECOMMENDATION:

1. Approve budget appropriation and authorize expenditure in the amount of $105,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­ 8025­682­5699 (Contracted Services) for water conservation contract services for FY 2022­23.

2. Authorize City Manager to modify water use restrictions and/or the grace period for transition to low volume irrigation as necessary during City Council summer recess.

L. Dudek Environmental Consulting Services
RECOMMENDATION:

1. Approve First Amendment to Task Order No. 2 (On­Call Contract No. 12520­2020) with Dudek Consulting of Santa Barbara, CA, to complete environmental documents for the 1100 Rancho Conejo – Alexandria BioTech Campus Project, in the amount of $55,449, increasing the total not­to­exceed amount to $125,000.

2. Authorize expenditure in the amount of $55,449 from A/C #001­4210­641­5947 (Contracted Services – Billable Projects).

M. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Authorize staff to advertise for construction bids for the FAts, Oils, and Grease Facility Improvements Project (CI 5441).

2. Approve service agreement for the purchase of Fats, Oils, and Grease screening equipment, and on­site inspection and training from Huber Technology, Inc. (Huber), Denver, Colorado, in the amount not to exceed $422,663.89 as follows: $419,163.89 for equipment purchase and $3,500 for services through December 31, 2023.

3. Approve budget appropriation transfer in the amount of $419,163.89 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­685­8400 (CI 5440, Capital Equipment) and $3,500 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­686­6560 (Specialized Training).

N. ORDINANCE FOR SECOND READING
ORDINANCE ADOPTING SPECIFIC PLAN NO. 23 (1 BAXTER WAY), AND ITS ASSOCIATED GENERAL PLAN AMENDMENT; AND AUTHORIZING THE LAND USES AND DEVELOPMENT STANDARDS IN SAID SPECIFIC PLAN
(APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1701­ NS
RECOMMENDATION:

Adopt
O. ORDINANCE FOR SECOND READING
ORDINANCE APPROVING A DEVELOPMENT AGREEMENT (1 BAXTER WAY; APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1702­ NS
RECOMMENDATION:

Adopt
P. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE TITLE 5, CHAPTER 29, SECTIONS 5­29.01, 5­29.05, 5­29.08(a), 5­29.11, 5­29.12(a), 5­

29.14, 5­29.18(b),5­29.24, 5­29.27(d), 5­29.31(c), 5­29.32(e), 5­29.34(a)(1), 5­

29.34(a)(2), 5­29.34(a)(3), 5­29.34(a)(6), 5­29.36(h) and 5­29.37(c) REGARDING ALLOWING ADULT­USE RETAIL OF CANNABIS AND UPDATED LANGUAGE TO MEET CURRENT STANDARDS, AND AMENDING TITLE 9, CHAPTER 4, SECTIONS 9­4.202 AND 9­4.2105 TO INCLUDE CANNABIS RETAILER AS A PERMITTED USE IN THE M­1 ZONE (MCA 2022­70430) (Introduced 6/28/2022; 4­1, McNamee Dissenting) ORD. NO. 1703­NS
RECOMMENDATION:

Adopt

8. PUBLIC HEARINGS: None.

9. STUDY SESSIONS: None.

10. DEPARTMENT REPORTS:

A. Thousand Oaks Alliance for the Arts Operations and Programming Update RECOMMENDATION:

Receive and file Thousand Oaks Alliance for the Arts’ operations and programming update for the previous six months ending June 30, 2022.

B. Conejo Canyons Bridge at Hill Canyon Treatment Plant Contract (CI 5527) RECOMMENDATION:

1. Approve project design, plans, specifications, and Addendum No. 1 for the construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plant (CI 5527).

2. Reject United Construction & Landscape, Inc., bid protest appeal dated June 21, 2022, and determine their bid as non­responsive.

3. Award construction contract to Beador Construction Company, Inc. (Corona, CA), in the amount of $2,155,300, plus a contingency of $215,500.

4. Approve Fifth Amendment to Professional Services Agreement No. 11855­2018 with Stantec Consulting Services, Inc. (Santa Barbara, CA), for Construction Phase Support Services and Testing for the Conejo Canyon Bridge at Hill Canyon Treatment Plant in the amount of $146,173 for a revised not­to­exceed amount of $358,607.

5. Approve Task Order No. 5 with Rincon Consultants, Inc. (Ventura, CA), for Environmental Support Services during construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plan in the amount of $122,745.

6. Approve budget appropriation in the amount of $1,632,000; $1,030,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­4410­671­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), $200,000 from A/C #512­0000­311­1000 (Community Recreation and Open Space Endowment Fund (CROSEF), Fund Balance) to A/C #512­4410­671­8300 (CI5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), and $402,000 from A/C #624­0000­341­9900 (Wastewater Capital Fund – Net Position) to A/C #624­5310­682­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant).

7. Authorize expenditure in the amount of $2,929,718 ($2,155,300 construction contract, $215,500 construction contingency, $146,173 Fifth Amendment for construction phase support services/ testing; $122,745 Task Order for construction phase environmental services; $250,000 for Landscape/Habitat Restoration; $35,000 for Permitting and Inspection by Ventura County Watershed Protection Agency; and $5,000 for City furnished supplies and materials) for Conejo Canyons Bridge at Hill Canyon Treatment Plan (CI 5527), as follows: $1,953,810 from A/C #001­4410­671­ 8300, $200,000 from A/C #512­4410­671­8300, and $775,908 from A/C #624­5310­ 682­8300.

8. Delegate authority to the City Engineer to approve changes in the design, plans, specifications and working details of the project on work directives and change orders up to the project approved contingency amount.

C. General Plan Amendment Initiation (LU 2022­70587)
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE LAND USE ELEMENT OF THE GENERAL PLAN FOR THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE AND WEST 355 WEST JANSS ROAD AND ALLOWING CONCURRENT PROCESSING OF ENTITLEMENT APPLICATIONS FOR CONTEMPLATED DEVELOPMENT OF THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE (LU 2022­70587: HOSPITAL CORPORATION OF

AMERICA)
RECOMMENDATION:

Receive request and provide direction. Options include:

1. Adopt resolution to initiate a General Plan Amendment (GPA) to change the Land Use Element category designations from Very Low Density Residential to Commercial for a 4.75­acre site located at 400 East Rolling Oaks Drive and from Institutional to Low Density Residential for a 2.145­acre site located at 355 West Janss Road; and authorize concurrent processing of legislative actions and project entitlements for a proposed project located at 400 East Rolling Oaks Drive; or

2. Deny the initiation of the General Plan Amendment for both locations.

D. Benefits and Compensation for Executive Managers
RESOLUTION ADOPTING COMPREHENSIVE BENEFITS AND COMPENSATION FOR EXECUTIVE MANAGERS AND RESCINDING RESOLUTION NO. 2021­038 RECOMMENDATION:

Adopt resolution amending the schedule of positions in the Executive Managers’ benefits and compensation resolution.

E. Retired Annuitant Appointment
RECOMMENDATION:

1. Approve appointment of Jay Spurgin as a retired annuitant hourly employee.

2. Authorize expenditure from A/C #001­5010­631­1210 (Public Works Temporary/Hourly Employee/Regular Pay).

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. Council on Aging Annual Report
RECOMMENDATION:

Receive Council on Aging (COA) Annual Report.

B. Youth Commission Annual Report
RECOMMENDATION:

Receive Youth Commission (YC) Annual Report.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Compensation and Ninth Amendment to Employment Agreement for City Attorney RESOLUTION APPROVING COMPENSATION AND NINTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY ATTORNEY
RECOMMENDATION:

Adopt resolution approving compensation and ninth amendment to employment agreement for City Attorney (Contract No. 9799­2012).

B. Compensation and Sixth Amendment to Employment Agreement for City Manager RESOLUTION APPROVING COMPENSATION AND SIXTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY MANAGER
RECOMMENDATION:

Adopt resolution approving compensation and sixth amendment to employment agreement for City Manager (Contract No. 11382­2017).

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  Katelyn Clint vs.

Fred Gessler and City of Thousand Oaks,  Ventura County Superior Court Case Number: 56­2021­00551445­CU­PA­VTA; Pursuant to Government Code Section 54956.9(a).

B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  City of Thousand Oaks, et al. vs. California Regional Water Quality Board,  Ventura County Superior Court Case Number: 56­2021­00549601­CU­WM­VTA; Pursuant to Government Code Section 54956.9(a).

16. PUBLIC NOTICES: Items listed  under Public Notices are a matter of public record only.

These items do not require City Council action.

A. Notice of Pending Final Map – Approval of Parcel Map LD 17­70069; Location: 301­ 343 South Moorpark Road; Developer: DTR Los Robles, LLC and NKW Los Robles, LLC; Description: 5.29 Acre 7­Parcel Subdivision for condominium purposes

17. ADJOURNMENT:

Adjourn to Regular Meeting August 30, 2022
Agenda Post Date/Time: Jul 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\07­05­22.docx
REVISED AGENDA POSTED 7/1/2022
FOR ADDITIONAL TELECONFERENCE LOCATION & CLOSED SESSION 15.B City Council/Public Financing Authority (TOPFA)
REGULAR MEETING
Tuesday, July 05, 2022, 6:00 PM
Andrew P. Fox City Council Chambers
AND
Teleconference Locations:

Residence Zephyr Point Conference Center
793 Wildwood Avenue 660 Highway 50
Thousand Oaks, CA 91360 Zephyr Cove, NV 89448
Public advisory: Face masks are strongly recommended .

You may view the City Council meeting broadcast live on TV  (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online  Comment Form. Please see Public Input section below for more information. The Brown Act prohibits a person from having to register to attend a City Council meeting.  The Zoom app requires registration if you would like to attend via video/teleconference.  If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form.

Please see Public Input section below for more information. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449­2151 within 48 hours of the meeting.

Bob Engler, Mayor
Ed Jones, Mayor Pro Tem
Claudia Bill­de la Peña, Councilmember
Al Adam, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director  Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Jennifer Patterson, Library Services Director Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT: Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY:  The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are re­broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete  the online  Speaker Form  (you will be asked to provide an email address and telephone number). If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 449­2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449­2151 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL :  Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449­2151 o por correo electrónico a  [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION:  Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.  Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting.  Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW:  Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90­day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1­4.05.

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Councilmembers Bill­de la Peña, Adam, McNamee, Jones, and Mayor Engler

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Parks and Recreation Month Proclamation

6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011­066/067)

7. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify June 29, 2022; approve July 6, 2022, July 13, 2022, July 20, 2022, July 27, 2022, August 3, 2022, August 10, 2022, August 17, 2022, and August 24, 2022 subject to review and ratification.

B. Minutes of City Council meeting of June 28, 2022
RECOMMENDATION:

Approve
C. 2022 League of California Cities Annual Conference Business Meeting RECOMMENDATION:

1. Designate Mayor Bob Engler Voting Delegate. Designate Councilmember Kevin McNamee and Mina Layba, Legislative Affairs Manager as Alternate Voting Delegates to represent City of Thousand Oaks at the 2022 League of California Cities Annual (Cal Cities) Conference Business Meeting scheduled for September 9, 2022

2. City Clerk to affirm and to sign 2022 Annual Conference Voting Delegate Alternate Form and City’s Manager’s Office staff to submit to Cal Cities by September 2, 2022.

D. City Manager Authority During Summer Recess
RESOLUTION DELEGATING CERTAIN INTERIM AUTHORITY TO CITY MANAGER RECOMMENDATION:

Adopt resolution granting City Manager authority for designated actions during summer recess, July 6, 2022, through August 29, 2022.

E. Thousand Oaks Public Financing Authority Annual Update RECOMMENDATION:

Receive and file annual update.

F. Ventura County Farmworker Housing Study and Action Plan RECOMMENDATION:

1. Authorize City Manager to finalize and execute Memorandum of Understanding and related documents in connection with the County of Ventura countywide Farmworker Housing Study, Action Plan, and $15,000 funding commitment from the City.

2. Authorize budget and expenditure in the amount of $15,000 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­4010­641­5699 FARM23 (Contracted Services – Other).

G. Rancho Road Sidewalks and Bike Lanes Project (CI 5308) RECOMMENDATION:

1. Approve Change Order No. 4 to Contract No. 12656­2021 with Sully­Miller Contracting Company (Brea, CA), in the amount of $104,541.80 for a new not­to­ exceed amount of $1,849,524.37, plus contingency of $15,000.

2. Approve Seventh Amendment to Professional Services Agreement No. 11302­ 2016 with Kimley Horn and Associates, Inc. (Los Angeles, CA), to provide additional design support services during construction in the amount of $38,000, for a revised not­to­exceed amount of $404,277.

3. Approve budget appropriation in the amount of $157,550 from A/C #001­0000­ 311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5308, Rancho Road Sidewalk).

4. Authorize expenditure in the amount of $157,541.80 ($104,541.80 construction contract Change Order No. 4 to Sully Miller Contracting Company, $15,000 additional construction contingency, and $38,000 (Seventh Amendment to Professional Services Agreement to Kimley Horn & Associates) for the Rancho Road Sidewalks and Bike Lanes Project (CI 5308) from A/C #001­5310­631­8300.

5. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

H. Legal Services For Real Estate and Affordable Housing RECOMMENDATION:

Approve the retention of Kane, Ballmer & Berkman to provide legal services relating to real estate transactions and affordable housing regarding the Hillcrest Property, in an amount not­to­exceed $100,000.00.

I. Lawrence Drive and Teller Road Project Budget (CI 5297) RECOMMENDATION:

1. Approve $150,000 additional construction contingency for contract with Toro Enterprises, Inc. of Oxnard, CA (Contract No. 12967­2022) for Lawrence Drive and Teller Road Intersection Improvements project (CI 5297).

2. Approve budget appropriation and expenditure in the amount of $150,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­5310­631­8300 (CI 5297, Lawrence Drive and Teller Road Intersection Improvements Project).

3. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

J. Environmental Consulting Services
RECOMMENDATION:

1. Approve agreement with Envicom Corporation, Westlake Village, CA, for the preparation of an Environmental Impact Report (EIR) for the term July 5, 2022 to August 30, 2023, with a not­to­exceed amount of $252,360 for the term of the agreement.

2. Authorize staff to waive formal Request for Proposal/Qualifications (RFP/Q) process for the preparation of an EIR for the proposed mixed­use development located at 2150 Hilcrest Drive and approve Envicom Corporation agreement pursuant to Thousand Oaks Municipal Code (TOMC) Section 3­10.501.

3. Authorize City Manager to execute professional services agreement subject to approval by the City Attorney once all terms have been negotiated.

4. Approve budget appropriation and authorize expenditure in an amount not­to­ exceed $252,360 from A/C #001­4210­447­4000 (Charges for Services ­ Planning Fees/Permit) to A/C #001­4210­641­5947 (Contracted Services, Reimbursable).

K. Water Shortage Support
RECOMMENDATION:

1. Approve budget appropriation and authorize expenditure in the amount of $105,000 from A/C #611­0000­341­9900 (Water Fund, Net Position) to A/C #611­ 8025­682­5699 (Contracted Services) for water conservation contract services for FY 2022­23.

2. Authorize City Manager to modify water use restrictions and/or the grace period for transition to low volume irrigation as necessary during City Council summer recess.

L. Dudek Environmental Consulting Services
RECOMMENDATION:

1. Approve First Amendment to Task Order No. 2 (On­Call Contract No. 12520­2020) with Dudek Consulting of Santa Barbara, CA, to complete environmental documents for the 1100 Rancho Conejo – Alexandria BioTech Campus Project, in the amount of $55,449, increasing the total not­to­exceed amount to $125,000.

2. Authorize expenditure in the amount of $55,449 from A/C #001­4210­641­5947 (Contracted Services – Billable Projects).

M. Fats, Oils, and Grease Facility Improvements Project (CI 5441) RECOMMENDATION:

1. Authorize staff to advertise for construction bids for the FAts, Oils, and Grease Facility Improvements Project (CI 5441).

2. Approve service agreement for the purchase of Fats, Oils, and Grease screening equipment, and on­site inspection and training from Huber Technology, Inc. (Huber), Denver, Colorado, in the amount not to exceed $422,663.89 as follows: $419,163.89 for equipment purchase and $3,500 for services through December 31, 2023.

3. Approve budget appropriation transfer in the amount of $419,163.89 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­685­8400 (CI 5440, Capital Equipment) and $3,500 from A/C #624­8250­685­8300 (CI 5440, Capital Improvements) to A/C #624­8250­686­6560 (Specialized Training).

N. ORDINANCE FOR SECOND READING
ORDINANCE ADOPTING SPECIFIC PLAN NO. 23 (1 BAXTER WAY), AND ITS ASSOCIATED GENERAL PLAN AMENDMENT; AND AUTHORIZING THE LAND USES AND DEVELOPMENT STANDARDS IN SAID SPECIFIC PLAN
(APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1701­ NS
RECOMMENDATION:

Adopt
O. ORDINANCE FOR SECOND READING
ORDINANCE APPROVING A DEVELOPMENT AGREEMENT (1 BAXTER WAY; APPLICANT: ONE BAXTER WAY, L.P.) (Introduced 6/28/2022; 5­0) ORD. NO. 1702­ NS
RECOMMENDATION:

Adopt
P. ORDINANCE FOR SECOND READING
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE TITLE 5, CHAPTER 29, SECTIONS 5­29.01, 5­29.05, 5­29.08(a), 5­29.11, 5­29.12(a), 5­

29.14, 5­29.18(b),5­29.24, 5­29.27(d), 5­29.31(c), 5­29.32(e), 5­29.34(a)(1), 5­

29.34(a)(2), 5­29.34(a)(3), 5­29.34(a)(6), 5­29.36(h) and 5­29.37(c) REGARDING ALLOWING ADULT­USE RETAIL OF CANNABIS AND UPDATED LANGUAGE TO MEET CURRENT STANDARDS, AND AMENDING TITLE 9, CHAPTER 4, SECTIONS 9­4.202 AND 9­4.2105 TO INCLUDE CANNABIS RETAILER AS A PERMITTED USE IN THE M­1 ZONE (MCA 2022­70430) (Introduced 6/28/2022; 4­1, McNamee Dissenting) ORD. NO. 1703­NS
RECOMMENDATION:

Adopt

8. PUBLIC HEARINGS: None.

9. STUDY SESSIONS: None.

10. DEPARTMENT REPORTS:

A. Thousand Oaks Alliance for the Arts Operations and Programming Update RECOMMENDATION:

Receive and file Thousand Oaks Alliance for the Arts’ operations and programming update for the previous six months ending June 30, 2022.

B. Conejo Canyons Bridge at Hill Canyon Treatment Plant Contract (CI 5527) RECOMMENDATION:

1. Approve project design, plans, specifications, and Addendum No. 1 for the construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plant (CI 5527).

2. Reject United Construction & Landscape, Inc., bid protest appeal dated June 21, 2022, and determine their bid as non­responsive.

3. Award construction contract to Beador Construction Company, Inc. (Corona, CA), in the amount of $2,155,300, plus a contingency of $215,500.

4. Approve Fifth Amendment to Professional Services Agreement No. 11855­2018 with Stantec Consulting Services, Inc. (Santa Barbara, CA), for Construction Phase Support Services and Testing for the Conejo Canyon Bridge at Hill Canyon Treatment Plant in the amount of $146,173 for a revised not­to­exceed amount of $358,607.

5. Approve Task Order No. 5 with Rincon Consultants, Inc. (Ventura, CA), for Environmental Support Services during construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plan in the amount of $122,745.

6. Approve budget appropriation in the amount of $1,632,000; $1,030,000 from A/C #001­0000­311­1000 (General Fund, Fund Balance) to A/C #001­4410­671­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), $200,000 from A/C #512­0000­311­1000 (Community Recreation and Open Space Endowment Fund (CROSEF), Fund Balance) to A/C #512­4410­671­8300 (CI5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant), and $402,000 from A/C #624­0000­341­9900 (Wastewater Capital Fund – Net Position) to A/C #624­5310­682­8300 (CI 5527, Conejo Canyons Bridge at Hill Canyon Treatment Plant).

7. Authorize expenditure in the amount of $2,929,718 ($2,155,300 construction contract, $215,500 construction contingency, $146,173 Fifth Amendment for construction phase support services/ testing; $122,745 Task Order for construction phase environmental services; $250,000 for Landscape/Habitat Restoration; $35,000 for Permitting and Inspection by Ventura County Watershed Protection Agency; and $5,000 for City furnished supplies and materials) for Conejo Canyons Bridge at Hill Canyon Treatment Plan (CI 5527), as follows: $1,953,810 from A/C #001­4410­671­ 8300, $200,000 from A/C #512­4410­671­8300, and $775,908 from A/C #624­5310­ 682­8300.

8. Delegate authority to the City Engineer to approve changes in the design, plans, specifications and working details of the project on work directives and change orders up to the project approved contingency amount.

C. General Plan Amendment Initiation (LU 2022­70587)
RESOLUTION DECLARING INTENTION TO CONSIDER AN AMENDMENT TO THE LAND USE ELEMENT OF THE GENERAL PLAN FOR THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE AND WEST 355 WEST JANSS ROAD AND ALLOWING CONCURRENT PROCESSING OF ENTITLEMENT APPLICATIONS FOR CONTEMPLATED DEVELOPMENT OF THE LAND LOCATED AT 400 EAST ROLLING OAKS DRIVE (LU 2022­70587: HOSPITAL CORPORATION OF

AMERICA)
RECOMMENDATION:

Receive request and provide direction. Options include:

1. Adopt resolution to initiate a General Plan Amendment (GPA) to change the Land Use Element category designations from Very Low Density Residential to Commercial for a 4.75­acre site located at 400 East Rolling Oaks Drive and from Institutional to Low Density Residential for a 2.145­acre site located at 355 West Janss Road; and authorize concurrent processing of legislative actions and project entitlements for a proposed project located at 400 East Rolling Oaks Drive; or

2. Deny the initiation of the General Plan Amendment for both locations.

D. Benefits and Compensation for Executive Managers
RESOLUTION ADOPTING COMPREHENSIVE BENEFITS AND COMPENSATION FOR EXECUTIVE MANAGERS AND RESCINDING RESOLUTION NO. 2021­038 RECOMMENDATION:

Adopt resolution amending the schedule of positions in the Executive Managers’ benefits and compensation resolution.

E. Retired Annuitant Appointment
RECOMMENDATION:

1. Approve appointment of Jay Spurgin as a retired annuitant hourly employee.

2. Authorize expenditure from A/C #001­5010­631­1210 (Public Works Temporary/Hourly Employee/Regular Pay).

11. COMMITTEE/COMISSION/BOARD REPORTS:

A. Council on Aging Annual Report
RECOMMENDATION:

Receive Council on Aging (COA) Annual Report.

B. Youth Commission Annual Report
RECOMMENDATION:

Receive Youth Commission (YC) Annual Report.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.

13. COUNCIL ISSUES/RECOMMENDATIONS:

A. Compensation and Ninth Amendment to Employment Agreement for City Attorney RESOLUTION APPROVING COMPENSATION AND NINTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY ATTORNEY
RECOMMENDATION:

Adopt resolution approving compensation and ninth amendment to employment agreement for City Attorney (Contract No. 9799­2012).

B. Compensation and Sixth Amendment to Employment Agreement for City Manager RESOLUTION APPROVING COMPENSATION AND SIXTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY MANAGER
RECOMMENDATION:

Adopt resolution approving compensation and sixth amendment to employment agreement for City Manager (Contract No. 11382­2017).

14. CITY MANAGER:

A. Announcements and upcoming issues

15. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  Katelyn Clint vs.

Fred Gessler and City of Thousand Oaks,  Ventura County Superior Court Case Number: 56­2021­00551445­CU­PA­VTA; Pursuant to Government Code Section 54956.9(a).

B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:  City of Thousand Oaks, et al. vs. California Regional Water Quality Board,  Ventura County Superior Court Case Number: 56­2021­00549601­CU­WM­VTA; Pursuant to Government Code Section 54956.9(a).

16. PUBLIC NOTICES: Items listed  under Public Notices are a matter of public record only.

These items do not require City Council action.

A. Notice of Pending Final Map – Approval of Parcel Map LD 17­70069; Location: 301­ 343 South Moorpark Road; Developer: DTR Los Robles, LLC and NKW Los Robles, LLC; Description: 5.29 Acre 7­Parcel Subdivision for condominium purposes

17. ADJOURNMENT:

Adjourn to Regular Meeting August 30, 2022
Agenda Post Date/Time: Jul 01, 2022, 5:00P.M.

CCD:610­40\h:\common\agenda\2022\07­05­22.docx

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California June 28, 2022

1. CALL TO ORDER:

Mayor Bob Engler called the meeting to order at 6:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.

2. PLEDGE OF ALLEGIANCE: Mayor Engler led the pledge of allegiance.

3. ROLL CALL:

Present: Councilmembers McNamee, Jones, and Mayor Engler Councilmember Bill-de la de la Peña present at 6:01 p.m., Councilmember Adam present at 6:02 p.m.

Also present in person and via video conference: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan , Assistant City Manager Ingrid Hardy, City Clerk Cynthia M. Rodriguez, Finance Director Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Resources Director Tim Giles, Library Services Director Jennifer Patterson , Police Chief Jeremy Paris, Deputy Community Development Director John Dugan, Planning Division Manager Stephen Kearns, Senior Planner Carlos Contreras, Chief Assistant City Attorney Patrick Hehir, Deputy Public Works Director Nader Heydari, Transportation Planner Kathy Naoum, Assistant to the City Manager Melissa Hurtado, Communications Manager Alexandra South, Assistant City Attorney Noel Doran, Revenue Operations Manager Tara Tosatto, Deputy City Clerk Laura Maguire, Cable Operations Supervisor Carl Jarecky , Senior Video Specialist Richard Swingler, and Assistant Analyst Christy Glaubke.

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

Deputy City Clerk Maguire announced Consent Calendar Item 7.H – Fats, Oils, and Grease Facility Improvements Project (CI 5441) was removed from the agenda.

Additional information supplemental packet.

5. SPECIAL PRESENTATIONS: None.

6. PUBLIC COMMENTS:

Speakers: Jeff Schwartz, Thousand Oaks; Karen Meyer, Thousand Oaks; Ronald Meyer, Thousand Oaks; Billy Martin, city of residence unknown ; Sean Rendineo, Thousand Oaks; Indika Jayaratna, Simi Valley (submitted documents). Additional information supplemental packet.

City Manager Powers addressed public comments.

7. CONSENT CALENDAR:
(See Exhibit A for Consent Calendar Listing)
DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 June 28, 2022

8. PUBLIC HEARINGS:

*C. Hearing, advertised as required by law, opened to consider: Annual Collection of Delinquent Wastewater Service Charges – Property Tax Roll presented by Revenue Operations Manager Tosatto. Finance Direct or Boscarino available for questions. Additional information supplemental packet.

RESOLUTION PROVIDING FOR COL LECTION OF DELINQUENT

WASTEWATER SERVICE CHARGES BY ATTACHMENT TO REAL

PROPERTY TAX ROLL
RES. NO. 2022-037

Speakers/Written Comments: None

Mayor Engler closed the public hearing.

Motion by Councilmember Bill-de la Peña to adopt resolution approving the Annual Collection of Delinquent Wastewater Service Charges by Attachment to Real Property Tax Roll. Two-thirds vote required; approve the list of property owner names, addresses, parcel numbers, and the assessment amounts to be submitted to the Ventura County Auditor-Controller, carried 5-0 by the following votes: Ayes -- Bill-de la Peña, Adam, McNamee, Jones and Engler; Noes – None.

A. Hearing, advertised as required by law, opened to consider: M ulti-family Residential Apartments and Parking Structure at 1 Baxter Way (APNs): 680-0- 230-695 and 680-0-230-715 presented by Senior Planner Contreras. Planning Division Manager Kearns, Transportation Planner Kathy Naoum, City Manager Powers, City Attorney Noonan, and Assistant City Attorney Doran responded to questions. Community Development Director Parker , Deputy Community Development Director Dugan, and Public Works Deputy Director Heydari available for questions. Additional information supplemental packet including ex parte communications from all Councilmembers.

RESOLUTION APPROVING A GENERAL PLAN AMENDMENT, ZONE
CHANGE; SPECIFIC PLAN; DEVELOPMENT AGREEMENT; RESIDENTIAL PLANNED DEVELOPMENT, DEVELOPMENT PERMIT; LAND DIVISION; PROTECTED TREE PERMIT; AND APPROVI NG A DEVELOPMENT
AGREEMENT AND SPECIFIC PLAN NO. 23, AND CERTIFYING AND

ADOPTING THE FINAL ENVIRONMENTAL IMPACT REPORT AND

ASSOCIATED MITIGATION MONITORING AND REPORTING PROGRAM
FOR THE USE OF CERTAIN PROPERTY WITHIN SAID CITY AT 1 BAXTER WAY. APPLICATIONS: LU 2019 -70563;Z 2021-70556; SP 70556; SP 2021 - 71106; DAGR 2022 -70052; RPD 2021 -70558; DP 2022 -70098; LD 2021 - 70557; PTP 2021-70559; and FEIR 2021-71100 (ONE BAXTER WAY, L.P.)
RES. NO. 2022-038
DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 June 28, 2022

8. PUBLIC HEARINGS: (Continued)

A. Multi-family Residential Apartments and Parking Structure at 1 Baxter Way (APNs): 680-0-230-695 and 680-0-230-715 (Continued)

ORDINANCE ADOPTING SPECIFIC PLAN NO. 23 (1 BAXTER WAY), AND ITS ASSOCIATED GENERAL PLAN AMENDMENT; AND AUTHORIZING

THE LAND USES AND DEVELOPMENT STANDARDS IN SAID SPECIFIC PLAN (APPLICANT: ONE BAXTER WAY, L.P.)
1ST READING

ORDINANCE APPROVING A DEVELOPMENT AGREEMENT (1 BAXTER
WAY; APPLICANT: ONE BAXTER WAY, L.P.)
1ST READING

Speakers: David Eadie, Applicant; Scott Baker, Applicant; Kinsey Flame, Newbury Park ; Andrew Garl, Thousand Oaks ; Clint Fultz, Thousand Oaks; Danielle Borja, Greater Conejo Chamber of Commerce; Suzanne Schmitz, Thousand Oaks; Tim McDougall, Newbury Park; Shawn Moradian, Thousand Oaks; Trent Siggard, Newbury Park ; Jackson Piper, Newbury Park; Alex Perez, Newbury Park; Manley McNinch, Santa Maria; Halla Maher, Thousand Oaks; Adam Haverstock, Greater Conejo Chamber of Commerce; Amalia Fuentes, city of residence unknown ; Anthony Ventura, Camarillo; Michael Houlihan, Environmental Science Associates (submitted documents).

Written Statements: None.

Mayor Engler closed the public hearing.

DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 June 28, 2022

8. PUBLIC HEARINGS: (Continued)

A. Multi-family Residential Apartments and Parking Structure at 1 Baxter Way (APNs): 680-0-230-695 and 680-0-230-715 (Continued)

Councilmember McNamee absent 8:53 p.m.; present 8:58 p.m.

Councilmember McNamee absent 8:59 p.m.; present 9:04 p.m.

Motion by Councilmember Adam to adopt resolution certifying the Final Environmental Impact Report (FEIR) 2021 -71100 and associated Mitigat ion Monitoring and Reporting Program prepared in accordance with the California Environmental Quality Act (CEQA) for the subject project, approve Development Agreement 2022 -70052 to specify public and private benefits and responsibilities related to the project, and approve General Plan Land Use Amendment 2019-70563 to change the General Plan land use designation for the 8.8-acre residential portion from Industrial to High Density Residential 15 - 30 dwelling units per net acre; Zone Change 2021 -70556 to chan ge zoning designation of Industrial Park (M-1) to Specific Plan 23 (SP 23); Specific Plan 2021-71106 establish specific development standards for the project; Residential Planned Development 2021 -70558 to construct 264 residential units and associated deve lopment; Development Permit 2022 -70098 for the proposed four-story parking structure; Land Division 2021 -70557 to establish two legal lots of record; and Protected Tree Permit 2021 -70559 to allow the removal of three coast live oak (Quercus agrifolia) tree s, two valley oak (Quercus lobata) trees, and 26 California sycamore (Platanus racemosa) trees and encroachment into the protected zone of one California Black Walnut (Juglans californica), nine valley oak trees, 35 California sycamore trees, and 54 coast live oak trees; read ordinances in title only, further reading be waived, and, if no objection, introduce ordinance adopting SP 23 (1 Baxter Way), and its associated General Plan Amendment, and authorizing the land uses and development standards in said Sp ecific Plan and introduce ordinance approving Development Agreement (DAGR) 2022 -70052 carried 5 -0 by the following vote: Ayes – Bill-de la Peña, Adam, McNamee, Jones, and Engler; Noes – None.

City Council recess at 9:27 p.m.; reconvened at 9:38 p.m.

DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 June 28, 2022

8. PUBLIC HEARINGS: (Continued)

B. Hearing, advertised as required by law, opened to consider: Municipal Code Amendment Regarding Adult-Use Cannabis (MCA 2022-70430) presented by Assistant to the City Manager Hurtado. Chief Assistant City Attorney Hehir and HdL Companies Consultant Ajay Kolluri responded to questions. Planning Division Manager Kearns available for questions. Additional information supplemental packet.

ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE TITLE 5, CHAPTER 29, SECTIONS 5 -29.01, 529.05, 5-29.08 (a), 5-29.11, 5-29.12(a), 5-29.14, 5 - 2 9 . 1 8 ( b ) , 5-29.24, 5 -29.27(d), 5 -29.31(c), 5 -29.32(e), 5 -

29.34(a)(1), 5 -29.34(a)(2), 5 -29.34(a)(3), 5 -29.34(a)(6), 5 -29.36(h) and 5 -

29.37(c) REGARDING ALLOWING ADULT-USE RETAIL OF CANNABIS AND

UPDATED LANGUAGE TO MEET CURRENT STANDARDS, AND
AMENDING TITLE 9, CHAPTER 4, S ECTIONS 9 -4.202 AND 9 -4.2105 TO INCLUDE CANNABIS RETAILER AS A PERMITTED USE IN THE M-1 ZONE (MCA 2022-70430)
1ST READING

Speakers: Ned Davis, Applicant; David McFarlane, Applicant; Sarah Armstrong, Thousand Oaks ; Seth Backus, Newbury Park ; Trent Siggard, Newbury Park.

Written Statements: None.

Mayor Engler closed the public hearing.

Motion by Councilmember Bill-de la Peña to approve read ordinance in title only, further reading be waived, and if no objection introduce ordinance to do the following: amend Title 5, Chapter 29 of the Thousand Oaks Municipal Code to allow two local cannabis retail operators the option to sell adult-use cannabis in addition to the sale of medical cannabis as well as make appropriate edits to definitions and sections of the regulatory sections to be consistent with State law; and, to amend Title 9, Chapter 4, Article 2, Section 9 -4.202 and Tit le 9, Chapter 4, Article 21, Section 9-4.2105 of the Thousand Oaks Municipal Code to modify definitions related to cannabis retailers and the zoning matrix to permit a cannabis retailer to sell both adult -use and medical cannabis in a permitted facility on ly within the M -1 zone carried 4-1 by the following vote:

Ayes – Bill-de la Peña, Adam, Jones, and Engler; Noes – McNamee.

DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 June 28, 2022

9. STUDY SESSIONS: None.

10. DEPARTMENT REPORTS: None.

11. COMMITTEE/COMMISSION/BOARD REPORTS: None.

12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS
REDEVELOPMENT AGENCY REPORTS: None.

13. COUNCIL ISSUES/RECOMMENDATIONS: None.

14. CITY MANAGER:

15. CLOSED SESSIONS REQUESTED:

City Attorney Noonan announced closed session held at 10:16 p.m.

City Attorney Noonan indicated no announcement anticipated.

A. City Manager Powers provided an update on J uly 5 , 2022, City Council meeting and upcoming events.

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION – Title: City Attorney; Pursuant to Government Code Section 54957(b)(1)

B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION – Title: City Manager; Pursuant to Government Code Section 54957(b)(1)
C. CONFERENCE WITH LEGAL NEGOTIATORS – City designated
representatives: Mayor Bob Engler and Human Resources Director Tim Giles; unrepresented employee: City Attorney; Pursuant to Government Code Section 54957.6
D. CONFERENCE WITH LEGAL NEGOTIATORS – City designated
representatives: Mayor Bob Engler and Human Resources Director Tim Giles; unrepresented employee: City Manager; Purs uant to Government Code Section 54957.6

DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 June 28, 2022

16. PUBLIC NOTICES: None.

17. ADJOURNMENT:

City Council adjourned at 11:22 p.m. to Regular Meeting on Tuesday, July 5, 2022.

________________________________
Bob Engler, Mayor
City of Thousand Oaks City Council
Attest:

_________________________________
Cynthia M. Rodriguez, City Clerk
City of Thousand Oaks City Council

AGENDA POSTED: June 23, 2022
MINUTES APPROVED: July 5, 2022

*indicates item taken out of order

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.

CCD:610-60\sd\h:\common\minutes\2022\20220628.docx
DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 June 28, 2022

EXHIBIT A

7. CONSENT CALENDAR:

RECOMMENDATIONS FOR ITEMS A. THROUGH J. ARE TO APPROVE
RECOMMENDATIONS FOR ITEMS K. AND L. ARE TO ADOPT

Additional information supplemental packet regarding Item 7.H.

Motion by Councilmember Bill-de la Peña to approve Consent Calendar, carried 5-0 by the following vote: Ayes – Bill-de la Peña, Adam, McNamee, Jones and Engler; Noes – None.

A. General, Utilities, Golf Course, and Theatres Demands

RECOMMENDATION:

Ratify June 15, 2022, and June 22, 2022; approve June 29, 2022, subject to review and ratification.

B. Minutes of City Council meeting of June 14, 2022

RECOMMENDATION:

Approve.

C. CalRecycle Grant Acceptance

RECOMMENDATION:

1. Accept award of $177,791 from California Department of Resources, Recycling and Recovery for a Senate Bill (SB) 1383 Local Assistance Grant.

2. Approve budget appropriation and expense in the amount of $177,791 from A/C #631 -8420-435-7011 (Solid Waste Intergovernment Revenue) to A/C #631-8420-685-3299 PROJECT:SB1383) for Senate B ill (SB) 1383 Local Assistance Grant from California Department of Resources, Recycling and Recovery (CalRecycle).

D. Annual Gann Appropriations Limit

RESOLUTION ESTABLISHING THE APPROPRIATIONS LIMIT FOR
FISCAL YEAR 2022-2023
RES. NO. 2022-031

RECOMMENDATION:

Adopt resolution approving the Annual Gann Appropriations Limit calculation, setting City of Thousand Oaks’ Gann Limit at $211,750,133 for FY 2022-23

DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 9 June 28, 2022

7. CONSENT CALENDAR: (Continued)

E. Countywide Stormwater Program Implementation Agreement

RECOMMENDATION:

Approve the Second Amendment to the existing National Pollutant Discharge Elimination System Implementation Agreement (Contract No 9447 -2010) for the Ventura Countywide Stormwater Qua lity Management Program, extending the term of the agreement by one year to September 11, 2023.

F. Vehicle Fueling at Municipal Service Center Update

RECOMMENDATION:

1. Approve budget appropriation and expenditure in the amount of $610,000 to the FY 2022-23 General Fund Budget from A/C #001-0000- 311-1000 (General Fund, Fund Balance) to A/C #001 -5640-631-3510 (General Fund: Vehicle Expense/Fuel).

2. Approve addition of the Conejo Valley Unified School District and monthly invoicing in the City’s Co operative Fleet Fuel Purchase Program.

G. FY 2022-23 Insurance Renewals
RECOMMENDATION:

1. Authorize City Manager or designee to purchase insurance policies for excess liability, deadly weapon response, special event, aircraft (drone), excess workers' compensation insurance, government crime, property, and earthquake, for the term of July 1, 2022 through June 30, 2023.

2. Authorize expenditure in an amount not to exceed $596,200 from A/C #711-0520-686-6312 (Internal Service Fund: Liability) as follows: $581,900 for payment of premiums for excess liability insurance, $6,300 for renewal of deadly weapon response insurance, $6,700 for special event insurance, and $1,300 for renewal of aircraft (drones) insurance.

3. Approve additional budget appropriation to Adopted FY 2022 -23 General Fund Budget in the amount of $31,500 from A/C #001 -0000-311-1000 (General Fund – Fund Balance) to A/C #001 -0520-612-6312 (General Fund – Insurance General Liability Premium) for renewal of liability insurance.

4. Approve additional budget appropriation to Adopted FY 2022 -23 Liability Fund Budget in the amount of $3 1,500 from A/C #711 -0520-486-0000 (Internal Service Fund - Liability Revenue) to A/C #711 -0520-686-6312 (Internal Service Fund - Liability) for renewal of liability insurance.

DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 10 June 28, 2022

G. FY 2022-23 Insurance Renewals (Continued)

5. Authorize expenditure in an amount not to exceed $108,300 from A/C #712-0520-686-6321 (Internal Workers Compensation Fund) for renewal of excess workers’ compensation insurance.

6. Authorize expenditure in an amount not to exceed $4,500 from A/C #001 - 0520-612-6340 (Internal Service Fund: Liability) for renewal of govern ment crime insurance.

7. Authorize expenditure in an amount not to exceed $1,409,100 from the General Fund, Library Fund, ECTA Fund, Landscape Fund, Water Fund, Wastewater Fund, Transportation Fund, and Solid Waste Fund as follows: $1,035,600 for property insurance, and $373,500 for Difference in Conditions (earthquake) insurance.

H. Fats, Oils, and Grease Facility Improvements Project (CI 5441)

RECOMMENDATION:

1. Authorize staff to advertise for construction bids for the Fats, Oils, and Grease Facility Improvements Project (CI 5441).

2. Authorize award for the purchase of Fats, Oils, and Grease screening equipment from Huber Technology, Inc. (Huber), Denver, Colorado, in an amount not to exceed $422,663.89 from A/C #624 -8250-682-8400 (CI 5441, Capital Improvements).

Item pulled from agenda earlier in the meeting.

I. Residential Wastewater Service Charges on Property Tax Roll

RESOLUTION APPROVING THE REPORT OF RESIDENTIAL
WASTEWATER SERVICE CHARGES FOR FISCAL YEAR 2022 -23 AND

DIRECTING THE FILING OF CHARGES FOR COLLECTION BY THE

COUNTY TAX COLLECTOR
RES. NO. 2022-032

RECOMMENDATION:

Adopt resolution approving the report of residential wastewater service charges and authorizing the County of Ventura to collect residential wastewater service charges via direct assessment on the V entura County secured tax roll for FY 2022-23. Two-thirds vote required.

DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 11 June 28, 2022

J. New Salary Schedule Adoptions

RESOLUTION ESTABLISHING NEW SALARY S CHEDULE FOR

THOUSAND OAKS CITY EMPLOYEE ASSOCIATION (TOCEA), AND
RESCINDING RESOLUTION NO. 2021-027
RES. NO. 2022-033

RESOLUTION ESTABLISHING NEW SALARY SCHEDULE FOR

PROFESSIONAL EMPLOYEES (THOUSAND OAKS MANAGEMENT
ASSOCIATION – TOMA), AND RESCINDING RESOLUTION NO.
2021-029.

RES. NO. 2022-034

RESOLUTION ESTABLISHING NEW SALARY SCHEDULE FOR

SENIOR MANAGEMENT, CONFIDENTIAL, AND SUPERVISORY
EMPLOYEES (SENIOR MANAGEMENT ASSOCIATION – SMA) AND
RESCINDING RESOLUTION NO. 2021-031
RES. NO. 2022-035

RESOLUTION ESTABLISHING NEW SALARY SCHEDULE FOR
HOURLY EMPLOYEES AND RESCINDING RESOLUTION NO. 2021-
032
RES. NO. 2022-036

RECOMMENDATION:

1. Adopt resolution to establish a new salary schedule for General Employees [Thousand Oaks City Employees Association (TOCEA)] and rescind Resolution No. 2021-027.

2. Adopt resolution to establish a new salary schedule for Professional Employees [Thousand Oaks Management Association (TOMA)] and rescind Resolution No. 2021-029.

3. Adopt resolution to establish a new salary schedule for Senior Management, Confidential, and Supervisory Employees [Senior Management Association (SMA)] and rescind Resolution No. 2021- 031.

4. Adopt resolution to establish a new salary schedule for Hourly Employees and rescind Resolution No. 2021-032

DRAFT
Item No.7B

MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 12 June 28, 2022

7. CONSENT CALENDAR: (Continued)

K. ORDINANCE FOR SECOND READING

ORDINANCE ADOPTING SPECIFIC PLAN NO. 22 (325 AND 391

HAMPSHIRE ROAD), AND ITS ASSOCIATED GENERAL PLAN
AMENDMENT; AND AUTHORIZING THE LAND USES AND
DEVELOPMENT STANDARDS IN SAID SPECIFIC PLAN (APPLICANT: IMT

CAPITAL V HAMPSHIRE, LLC)
ORD. NO. 1699-NS

RECOMMENDATION:

Adopt.

L. ORDINANCE FOR SECOND READING

ORDINANCE APPROVING A DEVELOPMENT AGREEMENT (325
AND 391 HAMPSHIRE ROAD; APPLICANT: IMT CAPITAL V

HAMPSHIRE, LLC)
ORD. NO. 1700-NS

RECOMMENDATION:

Adopt.

DRAFT
Item No.7B
TO:Andrew P. Powers, City Manager
FROM:Ingrid Hardy, Assistant City Manager
DATE:July 5, 2022
SUBJECT: 2022 League of California Cities Annual Conference Business Meeting
RECOMMENDATION:

1. Designate Mayor Bob Engler Voting Delegate. Designate Councilmember Kevin McNamee and Mina Layba, Legislative Affairs Manager as Alternate Voting Delegates to represent City of Thousand Oaks at the 2022 League of California Cities Annual (Cal Cities) Conference Business Meeting scheduled for September 9, 2022

2. City Clerk to affirm and sign 2022 Annual Conference Voting Delegate Alternate Form and City Manager’s Office staff to submit to Cal Cities by September 2, 2022.

FINANCIAL IMPACT:

No Additional Funding Requested. Cost for City Council attendance is included in the Adopted FY 2022-23 General Fund Budget; there are no additional costs associated with appointment of voting delegate and alternates.

BACKGROUND:

The Cal Cities Conference was created to enable cities to share ideas, success stories, and lessons learned through sessions and discussion forums pertaining to various areas of municipal interest including:
• Communications
• Community Services
• Disaster Planning
• Environmental Quality
• Finance
• Housing
• Infrastructure and Public Works
• Management and Administration
Item No.7C
2022 League of California Cities Annual Conference Business Meeting July 5, 2022

3 0
0 • Personnel
• Planning/Land Use/Economic Development/Redevelopment • Public Safety
• Telecommunications/Technology
• Youth and Children
Upon completion of the conference, the selected voting delegate, on behalf of their designated city, is given the opportunity to cast a vote on matters pertaining to Cal Cities policy.

DISCUSSION/ANALYSIS:

The Cal Cities Conference is scheduled for Wednesday September 7 through Friday, September 9, 2022, at the Long Beach Convention Center. The Cal Cities President refers resolutions to individual policy committees (e.g. Revenue and Tax; Public Safety, Transportation, Communications, and Public Works, etc.) for review and recommendation at the Conference. Resolutions are next considered by the General Resolutions Committee. The General Resolutions Committee refers approved resolutions to the Annual Business Meeting. The Annual Business Meeting, or General Assembly, will take place on Friday, September 9, 2022, to consider and take final action on conference resolutions. Resolutions approved by the General Assembly become Cal Cities Policy. Cal Cities Policy is important because it serves as legislative guide for Cal Cities lobbyists and board of directors in supporting municipal interests and concerns.

In order to vote at the Annual Business Meeting, each city must designate a voting delegate (Attachment #1). In 2006, Cal Cities amended its bylaws to allow a City to appoint up to two alternates with authority to vote on behalf of the City.

In the event Mayor Engler will not be able to attend the Annual Business meeting, Councilmember Kevin McNamee or Legislative Affairs Manager Mina Layba will participate on behalf of the City. Cal Cities allows cities to designate staff as an Alternate Voting Delegate.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goal:

B. Provide municipal government leadership which is open and responsive to residents, and is characterized by ethical behavior, stability, promoting public trust, transparency, confidence in the future, and cooperative interaction among civic leaders, residents, business representatives, and staff, while recognizing and respecting legitimate differences of opinion on critical issues facing the City.

Item No.7C
2022 League of California Cities Annual Conference Business Meeting July 5, 2022

3 0
0 PREPARED BY: Mina Layba, Legislative Affairs Manager
Attachments:

Attachment #1 – Cal Cities 2022 Voting Delegate and Alternate Form CMO:150-20\ H:COMMON\City Council\Council Items\2022\070522 Cal Cities Voting Delegate and Alternates Staff Report .doc
Item No.7C
CITY
2022 ANNUAL CONFERENCE

VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Friday, September 2, 2022. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.

To vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.

Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk.

1. VOTING DELEGATE
Name:

Title:

2. VOTING DELEGATE - ALTERNATE
Name:

Title:

3. VOTING DELEGATE - ALTERNATE
Name:

Title:

ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).

Name: ___________________________________ Email_________________________________ Mayor or City Clerk_________________________ Date____________ Phone________________ (circle one) (signature)
Please complete and return by Friday, September 2, 2022 to:

Darla Yacub, Assistant to the Administrative Services Director E-mail: [email protected]; Phone: (916) 658-8254
ATTACHMENT #1
Item No.7C
TO:Andrew P. Powers, City Manager
FROM:Ingrid Hardy, Assistant City Manager
DATE:July 5, 2022
SUBJECT: City Manager Authority During Summer Recess
RECOMMENDATION:

Adopt resolution granting City Manager authority for designated actions during summer recess, July 6, 2022, through August 29, 2022.

FINANCIAL IMPACT:

No Additional Funding Requested. Staff time to prepare the resolution granting City Manager authority for designated actions during summer recess is included in the Adopted FY 2022-23 General Fund Budget.

BACKGROUND:

It is the City’s practice that during lengthy breaks between City Council meetings, the City Manager is given authority by resolution (Attachment #1) to consider and, where appropriate, approve certain actions needed for the ongoing operation of the City within existing budgetary appropriations. These actions may include agreements, agreement extensions, and contracts.

Typically, such actions would be placed on the Consent Calendar Agenda for consideration, and approvals would be consistent with City guidelines, patterns, and practices.

DISCUSSION/ANALYSIS:

The following actions may be needed for specific projects or programs:

1. Five-year lease agreement for Mail Room Processing Inserter System, Mail Machine, and Related Services. The City’s current lease term with Quadient Leasing USA expires on September 5, 2022.

Item No.7D
City Manager Authority During Summer Recess
July 5, 2022

3 2
2 As a result of a formal Request for Proposal (RFP) process, staff is requesting City Manager authorization to execute the Lease Agreement (September 6, 2022, through September 5, 2027) with Pitney Bowes of Torrance, California for a not- to-exceed amount of $146,000 for a period of 60 months. Authorize expenditure in the amount not-to-exceed $25,000 from A/C #001-3530-612-6499 (General Fund Rental Fees), which is included in the Adopted FY 2022-23 General Fund Budget.

Additional funds for the remaining Lease Agreement term will be requested during the biennial budget process.

2. Grant Agreement between City and Shangri-La Industries, LLC (Los Angeles, CA) in the amount of $1,800,000 for local fund match required by the Homekey Program for rehabilitation construction costs of Quality Inn & Suites.

On January 25, 2022, City Council authorized an expenditure in the amount of $1,800,000 from its Housing Successor Agency Fund to Shangri-La in order to provide local match funding as required by the State’s Homekey Program. The funds are restricted to the rehabilitation construction costs of converting the Quality Inn & Suites from a motel to permanent supportive housing. Staff is requesting City Manager authorization to execute a $1,800,000 Grant Agreement between the City and Shangri-La. Funding is included in the Adopted FY 2022-23 Housing Successor Agency Fund Budget.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goal:

C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

PREPARED BY: Katie Morris, Administrative Support Supervisor Attachment:

Attachment #1 – City Manager Authority Resolution
CMO:100-90/km//H:Common/Council Items/2022/070522/City Manager Authority During Summer Recess Item No.7D
CMO:100-90\CMO\Council Items\2022 Staff Reports/070522/070522 City Manager Summer Recess Authority Resolution

2 4
3 9
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF THOUSAND OAKS DELEGATING CERTAIN

INTERIM AUTHORITY TO CITY MANAGER
WHEREAS, it is the City’s practice that, during lengthy breaks between City Council meetings, the City Manager is given authority to consider and, where appropriate, approve certain actions needed for the ongoing operation of the City within existing budgetary appropriations; and
WHEREAS, generally, such actions are normally listed on the Consent Agenda calendar, and actions would be consistent with City guidelines, patterns and practice; and
WHEREAS, staff is aware of specific actions that will be needed for ongoing projects, programs, or settlements during Council’s recess July 6, 2022 through August 29, 2022.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Thousand Oaks as follows:

1. Grant and delegate to the City Manager the authority to consider and, where appropriate, approve the following actions needed for the ongoing operation of the City within existing budgetary appropriations:

A. Five-year lease agreement for Mail Room Processing Inserter System, Mail Machine, and Related Services. The City’s current lease term with Quadient Leasing USA expires on September 5, 2022. As a result of a formal Request for Proposal (RFP) process, staff is requesting City Manager authorization to execute the Lease Agreement (September 6, 2022, through September 5, 2027) with Pitney Bowes of Torrance, California for a not-to-exceed amount of $146,000 for a period of 60 months. Authorize expenditure in the amount not-to-exceed $25,000 from A/C #001-3530-612-6499 (General Fund Rental Fees), which is included in the Adopted FY 2022-23 General Fund Budget. Additional funds for the remaining Lease Agreement term will be requested during the biennial budget process.

B. Grant Agreement between City and Shangri-La Industries, LLC (Los Angeles, CA) in the amount of $1,800,000 for local fund match required by the Homekey Program for rehabilitation construction costs of Quality Inn & Suites. On January 25, 2022, City Council authorized an expenditure in the amount of $1,800,000 from its Housing Successor Agency Fund to Shangri-La in order to provide local match funding as required by the State’s Homekey Program. The funds are restricted to ATTACHMENT #1
Item No.7D
CMO:100-90\CMO\Council Items\2022 Staff Reports/070522/070522 City Manager Summer Recess Authority Resolution

2 4
3 9
the rehabilitation construction costs of converting the Quality Inn & Suites from a motel to permanent supportive housing.

Staff is requesting City Manager authorization to execute a $1,800,000 Grant Agreement between the City and Shangri-La. Funding is included in the Adopted FY 2022-23 Housing Successor Agency Fund Budget.

PASSED AND ADOPTED this 5th day of July, 2022, by the following vote:

Ayes:

Noes:

Absent:
________________________________
Bob Engler, Mayor
ATTEST: City of Thousand Oaks, California
_______________________________
Cynthia M. Rodriguez, City Clerk
APPROVED AS TO FORM:

Office of the City Attorney
________________________________
Tracy M. Noonan, City Attorney
APPROVED AS TO ADMINISTRATION:
_______________________________
Andrew P. Powers, City Manager

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.

Item No.7D
TO:Andrew P. Powers, City Manager
FROM:Jaime Boscarino, Finance Director
DATE:July 5, 2022
SUBJECT: Thousand Oaks Public Financing Authority Annual Update RECOMMENDATION:

Receive and file annual update.

FINANCIAL IMPACT:

No Additional Funding Requested. Minimal staff time to prepare the report is included in the Adopted FY 2022-23 General Fund Budget.

BACKGROUND:

The Thousand Oaks Public Financing Authority (Authority) is a Joint Powers Agency (JPA) formed in 1988 by a Joint Exercise of Powers Agreement (Agreement) between the City of Thousand Oaks (City) and the Thousand Oaks Redevelopment Agency (Agency). The Authority is authorized under the Marks- Roos Local Bond Pooling Act of 1985 and was created to provide for the financing of public capital improvements through the leasing, acquisition, and/or purchase of City and Agency debt obligations.

The Authority Board of Directors (Board) are the members of City Council. The Board appointed the following officers: Chair is City Mayor; Vice-Chair is City Mayor Pro Tem; Secretary is City Clerk; Treasurer is City Finance Director/Treasurer; and Executive Director is City Manager.

The Authority’s regular meeting schedule coincides with City Council meetings. If no Authority agenda is posted, the regular meeting is considered canceled without any further action from the Authority. The Agreement, however, requires at least one regular meeting a year.

Redevelopment agencies were dissolved, effective February 1, 2012, and successor agencies were appointed to wind down the affairs of the agencies. The Item No.7E
Thousand Oaks Public Financing Authority Annual Update
July 5, 2022

City chose to serve as the successor agency to the Agency. Pursuant to Section

8.08 of the Agreement, the Agreement is binding upon the successors of the City or the Agency.

DISCUSSION/ANALYSIS:

In order to comply with the requirement that the Authority hold at least one regular meeting a year, staff has prepared this summary of the Authority and update on its activity.

The Authority has issued several bonds and purchased several local obligations over the years. Currently, only the 2020 Refunding Lease Revenue Bonds (Municipal Facilities Projects) remain outstanding. This bond issue refunded previous debt issues used to construct, repair, and improve the main library. In addition, prior bond proceeds were used for the construction of the Newbury Park Branch Library, Goebel Adult Community Center, Teen Center, and Conejo Creek Park North.

As of June 30, 2022, the outstanding principal amount is $7,465,000. The 2020 bonds mature on June 1, 2031.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goal:

C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

PREPARED BY: Jane Adelmann, Debt and Investment Analyst FIN:340:30\ja\H:\COMMON\Council\2022\Administration\070522 TOPFA Annual Update Staff Report.docx Item No.7E
TO:Andrew P. Powers, City Manager
FROM:Kelvin Parker, Community Development Director
DATE:July 5, 2022
SUBJECT: Ventura County Farmworker Housing Study and Action Plan RECOMMENDATION:

1. Authorize City Manager to finalize and execute Memorandum of Understanding and related documents in connection with the County of Ventura countywide Farmworker Housing Study, Action Plan, and $15,000 funding commitment from the City.

2. Authorize budget and expenditure in the amount of $15,000 from A/C #001- 0000-311-1000 (General Fund, Fund Balance) to A/C #001-4010-641-5699 FARM23 (Contracted Services – Other).

FINANCIAL IMPACT:
$15,000 Increase to Adopted FY 2022-23 General Fund Budget. Minimal staff time required to prepare the report is included in the Adopted FY 2022-23 General Fund Budget. $15,000 increase is requested to the Adopted FY 2022-23 General Fund Budget to pay the County of Ventura for the countywide Farmworker Housing Study and Action Plan.

BACKGROUND:

On June 15, 2022, the City received a letter (Attachment #1) from the County of Ventura (County) requesting that all cities in the County: 1) contribute their respective share of the cost for an updated countywide Farmworker Housing Study (Study) and 2) formalize the countywide collaborative project by signing a Memorandum of Understanding.

During the County’s recent Housing Element adoption process with the State of California Housing and Community Development, an update to the countywide Study was identified as a need. Since the last countywide farmworker housing study in 2002, a local non-profit, House Farm Workers, has advocated for more Item No.7F
Ventura County Farmworker Housing Study and Action Plan July 5, 2022

3 2
6 farm worker homes. Much has changed in the housing market, agricultural labor force, and countywide economy in the last 20 years. An updated Study can provide an overview of the needs of the farmworkers based on current agricultural trends and current worker and family members.

DISCUSSION/ANALYSIS:

The Study project has been broken down into five phases:
Request for Proposal to select Consultant to conduct the survey of farmworkers, stakeholders, and employers in Ventura County (Phase1), Survey Design (Phase 2),
Survey Implementation (Phase 3),
Farmworker Housing Study and Action Plan (Phase 4), and Community engagement in implementing the Action Plan (Phase 5).

With an estimated cost of $235,000, the County expects to complete Phases 1 through 3 of the tasks in FY 2022-23. The County has committed $115,000 to the Study and is asking for a funding commitment from all cities in the County for the remaining $120,000. The County considered each city’s population and the amount of crop acreage for the requested funding distribution. The City’s requested contribution is $15,000 as listed in the attachment to the County’s letter.

The countywide Study supports the City’s 2021-2029 Housing Element. Goal 1: Provide a wide range of housing opportunities for persons of all income levels,
Goal 2: Provide housing opportunities for persons with special needs, and Goal 5: Affirmatively further fair housing by assessing fair housing issues.

Staff further requests authorization for the City Manager to finalize and execute a Memorandum of Understanding and related documents in connection with the countywide Farmworker Housing Study and Action Plan.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goals:

A. Create a more equitable, accessible, safe, welcoming, and inclusive government and community regardless of race, color, ethnicity, religion, sex, physical or mental ability, sexual orientation, gender identity and expression, age, language, education, and/or socio-economic status.

Item No.7F
Ventura County Farmworker Housing Study and Action Plan July 5, 2022

3 2
6 C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

J. Implement high quality revitalization projects within Thousand Oaks Boulevard and Newbury Road Areas; Develop a pedestrian-oriented, viable, and self- sustaining Downtown; and, continue to support production of long-term affordable housing.

PREPARED BY: Lynn Oshita, Community Development Analyst Attachment:

Attachment #1 – County of Ventura Letter dated June 15, 2022 cdd:430-10\ H:\COMMON\Housing & Redevelopment\Farmworker Housing\County MOU\Staff Report Item No.7F

HALL OF ADMINISTRATION L#1940
(805) 654-2681 • FAX (805) 658-4500 • 800 South Victoria Avenue, Ventura, CA 93009

COUNTY EXECUTIVE OFFICE
Sevet Johnson, PsyD
Interim County Executive Officer
Mike Pettit
Assistant County Executive Officer
Kaye Mand
County Chief Financial Officer
Shawn Atin
Assistant County Executive Officer/
Human Resources Director
Labor Relations
June 15, 2022
Ventura County City Managers

VIA EMAIL
RE: Funding for Ventura County Farmworker Housing Study and Action Plan Dear City Leaders:

On May 5, 2022, the County of Ventura provided an update to all City Managers during a Ventura County City Managers meeting regarding the Countywide F armworker Housing Study and Action Plan. At this meeting, the County presented a funding distribution and plan for the cities to collectively fund $120,000 towards the w ork effort in Fiscal Year 2022-2023 (FY 2022-23) with the County contributing $115,000. The funding distribution for each city is attached to thi s letter in Attachment 1. The v ery low-income housing resulting from this project wil l ultimately benefit the progress towards the 6th cycle Regional Housing Needs Allocation (RHNA) for each city as mandated in the respective Housing Elements.

Study Context and Goal
During the County’s recent Housi ng Element adoption process, a need for an updated countywide Farmworker Housing Study (Study) was identified, whi ch can provide an overview of the needs of the farmworkers based on current agricultural trends and current worker and family members. It is widely known that official cou nts of farmworkers in Ventura County significantly underestimate the true population. The last Countywide Farmworker Housing Study was conducted in 2002. As a result, the County included the following Program E in the County’s adopted and certified Housi ng Element 1, tentatively
scheduled to be completed by 2024:
"The County, working with advocacy groups, agricultural organizations and Ventura County cities, will: (1) take on a coordinating role to seek funding for, and to implement, a countywide survey of farmworkers, employers, and housing providers to further define housing conditi ons, needs and barriers to farmworker housing; and, (2) utilize the survey results to develop targeted programs and strategies to address the identified housi ng needs of farmworkers and to support agricultural businesses with a stable and healthy workforce.

In implementing this program, the County shall strive to affirmatively further fair housing by providing housing opportunities (farmworker units or complexes) under the County’s RHNA obligation and for both County and cities to provide services for the farmworker population throughout the County."
1 County of Ventura Housing Element, adopted October 12, 2022, c ertified December 23, 2022, https://vcrma.org/housing‐element‐ update
ATTACHMENT #1
Item No.7F
Ventura County City Managers
June 15, 2022

Overall, the Study will be instru mental in assisting cities and the county to identify the housing needs for farmworkers and their families in their jurisdiction and opportunities to better align their local ordinances with the Government code se ction 65583(a), which identifies farmworkers as having special housing needs that war rant additional consideration.

The County’s Planning Division, i n partnership with the local n onprofit House Farm Workers!, commenced work on the project in fall 2021, outlined the phases for this multi- year project and launched a project website 2. In May 2021, the County provided an overview of this project and the various phases to the City Man agers, after the concept and programmatic discussions had been held by the County Planni ng Director during several County/Cities Planning Directors bi-monthly meetings th roughout 2020. The five phases for the project include:

1. Advisory Council Formation

2. Farmworker Housing Survey Design

3. Survey Implementation

4. Farmworker Housing Study and Action Plan

5. Community engagement in implementing the Action Plan As part of Phase 1, the County and House Farm Workers! worked together to convene an Advisory Council which includes key stakeholders and agency staff representing local cities, transportation, agricul ture, nonprofit organizations, h ealthcare groups, small and large agricultural employers, housing advocacy groups, affordab le housing developers, and farmworkers; and circulated an RFP (Request for Proposals) for a Survey Consultant to conduct the survey of farmworkers, stakeholders, and employe rs in Ventura County (Phases 2 and 3).

Funding Request
It is vital that all cities and the county work together for this project, as residents within all jurisdictions benefit from the agricultural community, and farm workers and their household members are not bound by jurisdictional boundaries for housing or where they contribute economically for purchasing retail and service needs.

The project anticipates that the following tasks will be comple ted in FY 2022-23, with an anticipated cost of $235,000:
 Phase 2 (Survey Design); and
 Phase 3 (Survey Implementation).

Of this, the County of Ventura has allocated $60,000 of their L ocal Early Action Plan (LEAP) funds, and will be allocating an additional $55,000 from the FY 2022-23 budget, in addition to dedicated County Planning Division staff time to lead and manage the project.
____________________
2 Ventura County Farmworker Housing Study and Action Plan, Project page: https://vcrma.org/vc-farmworker-housing-study Item No.7F
Ventura County City Managers
June 15, 2022

The project update provided duri ng the May 5, 2022 Ventura Coun ty City Managers meeting, included a funding request for the remaining $120,000 from the cities. The County provided a funding distribution based on key characteristics for each city, such as population, acreage, and number of housing units included in th e jurisdictions regional housing need provided by the state. Additionally, the County co nsidered the amount of crop acreage within each city as well as their area of interest.

By funding the above-mentioned tasks, the cities will directly benefit from the information collected through the extensive survey of farmworkers and membe rs of their household, employers and stakeholders in the county through:
 A survey report with details of the survey results, including an assessment of farm labor patterns in the County and their current housing needs, land use constraints, and infrastructure barriers;
 Survey Data collected, which may be filtered by jurisdiction; and  A draft scope of work for the Study Consultant for Phases 4 and 5, to be conducted in FY 2023-24.

In order for the County to receive the funding from your city, please submit the attached Memorandum of Understanding (Attachment 2), no later t han August 31, 2022 to [email protected].

The
County of Ventura would like to extend our appreciation in your continued involvement in the preparation of the Ventura County Farmworker Housing Study and Action Plan. If you have any additional questions, please conta ct my staff Ruchita Kadakia, Housing and State Mandates Manager at 805-654-2414.

Sincerely,
Sevet Johnson, PsyD
Interim County Executive Officer
Attachments:

Attachment 1: Funding distribution, by jurisdiction, for Countywide Farmworker Housing Study for FY 2022-23
Attachment 2: Sample Memorandum of Understanding between the County and City regarding commitment of partner funds for FY 2022-23
c: Mike Pettit, Assistant Count y Executive Officer, County of Ventura Kim Prillhart, Director, Resource Management Agency, County of Ventura Item No.7F
Attachment 1
Funding distribution, by jurisdiction, for Countywide Farmworker Housing Study for FY 2022-23 Funding Source Total Population
(ACS 2014-2018)
Total acres in
jurisdiction
Total RHNA
(2021-29)
Population/RHNA
LEAP grant (County) $60,000
City of Camarillo 67,543 12,640 1,376 $15,000
City of Fillmore 15,598 2,111 415 $9,000
City of Moorpark 36,274 7,982 1,289 $9,000
City of Ojai 7,555 2,795 53 $5,500
City of Oxnard 207,568 17,341 8,549 $22,000
City of Port Hueneme 22,215 2,884 125 $5,500
City of Santa Paula 30,258 3,654 657 $9,000
City of Simi Valley 126,199 27,053 2,793 $15,000
City of Thousand Oaks 128,481 35,486 2,621 $15,000 City of Ventura 110,234 14,208 5,312 $15,000
County of Ventura 96,187 1,046,593 1,262 $55,000
TOTAL $235,000
Item No.7F
1 DRAFT
FARM

WORKER HOUSING SURVEY MEMORANDUM OF UNDERSTANDING

BETWEEN
COUNTY OF VENTURA AND CITY OF _______________
This Farmworker Housing Survey Memorandum of Understanding (MOU) is entered into by and between the County of Ventura (County) and the City of ______________ (City) and shall become effective on the date last signed by the parties below (Effective Date). The County and City are collectively referred to herein as “Parties” and each individually as “Party.”

RECITALS
WHEREAS, the last countywide farmworker housing study was conducted in 2002 and current counts of farmworkers and their household members significantly underestimate the true population;
WHEREAS, it is vital that City and County work together to get updated information regarding the current needs of farmworkers and their household members in Ventura County, as residents within all jurisdictions benefit from the agricultural community and farmworkers are not bound by jurisdictional boundaries for housing or where they contribute economically for purchasing retail and service needs; WHEREAS, County included the following Program E in County’s adopted and certified Housing Element, tentatively scheduled to be completed by 2024:
“The County, working with advocacy groups, agricultural organizations and Ventura County cities, will: (1) take on a coordinating role to seek funding for, and to implement, a countywide survey of farmworkers, employers, and housing providers to further define housing conditions, needs and barriers to farmworker housing; and, (2) utilize the survey results to develop targeted programs and strategies to address the identified housing needs of farmworkers and to support agricultural businesses with a stable and healthy workforce.

In implementing this program, the County shall strive to affirmatively further fair housing by providing housing opportunities (farmworker units or complexes) under the County’s RHNA obligation and for both County and cities to provide services for the farmworker population throughout the County.” WHEREAS, a countywide survey of farmworkers, employers, and housing providers will assist City and County to identify the special housing needs for farmworkers and their household members in their jurisdiction and to assess the potential constraints relevant to meeting those needs (Farmworker Housing Survey); Attachment 2
Item No.7F
2 WHEREAS, County’s Planning Division, in partnership with the local nonprofit House Farm Workers!, commenced work on Program E in Fall 2021 and outlined five phases for this multi-year program, as follows:

Phase 1 – Advisory Council Formation
Phase 2 – Farmworker Housing Survey Design
Phase 3 – Farmworker Housing Survey Implementation
Phase 4 – Farmworker Housing Study and Action Plan
Phase 5 – Community engagement in implementing the Action Plan W
HEREAS, as part of Phase 1, the County and House Farm Workers! worked together to convene an advisory council which includes key stakeholders and agency staff representing local cities, transportation, agriculture, nonprofit organizations, healthcare groups, small and large agricultural employers, housing advocacy groups, affordable housing developers, and farmworkers; and circulated a request for proposals (RFP) for a survey consultant to conduct the farmworker housing survey of farmworkers and their household members, stakeholders, and employers in Ventura County for Phases 2 and 3;
WHEREAS, the following program activities will be completed in Fiscal Year 2022-23, with an anticipated total cost of $235,000:

Phase 2 (Farmworker Housing Survey Design); and
Phase 3 (Farmworker Housing Survey Implementation).

W
HEREAS, the anticipated $235,000 cost to complete Phases 2 and 3 includes the cost of hiring a Survey Consultant to design and implement the Farmworker Housing Survey;
WHEREAS, County will contribute $115,000 to the anticipated costs of completing the Farmworker Housing Survey, in addition to dedicated County Planning Division staff time to lead and manage the aforementioned program activities for Fiscal Year 2022-23, at County’s own expense;
WHEREAS, County has requested that each city within Ventura County contribute some funds for the remaining $120,000 of the total cost anticipated for completing the Farmworker Housing Survey;
WHEREAS, County requests a funding contribution amount from each city toward the Farmworker Housing Survey as set forth in Attachment 1 hereto based on each city’s respective, key characteristics including population, acreage, number of housing units included in each city’s regional housing need allocation provided by the state, and estimated crop acreage in each city and its area of interest; W
HEREAS, City desires to contribute the funding requested by County for the Farmworker Housing Survey; and
Item No.7F
3 WHEREAS, the parties desire to memorialize their mutual understanding of these matters in this MOU.

AGREEMENT
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

Section 1. The above recitals are incorporated by reference and made a part of this MOU.

Section 2. County agrees to contribute One-Hundred Fifteen Thousand Dollars ($115,000.00) of the total anticipated cost of completing the Farmworker Housing Survey (Phases 2 and 3). County also agrees to contribute County staff time, at County’s own expense, to lead and manage completion of the Farmworker Housing Survey by the Survey Consultant.

Section 3. City agrees to pay to County its respective contribution amount as stated in Exhibit A to this MOU toward the anticipated cost of completing the Farmworker Housing Survey (Phases 2 and 3) within 60 days of the Effective Date.

Section 4. Following completion of the Farmworker Housing Survey, County will provide City with the following:

A. A survey report with details of the survey results, including an assessment of farm labor patterns in the County and their current housing needs, land use constraints, and infrastructure barriers;
B.

Survey data collected, which may be filtered by jurisdiction; and C. A
draft scope of work for the Farmworker Housing Study Consultant for Phases 4 and 5, to be conducted in FY 2023-24.

Section 5. Miscellaneous.

A. I ntegrated Agreement . This MOU is an integrated agreement and constitutes the entire understanding of the parties hereto with respect to the subject matter hereof and supersedes any and all prior agreements, communications, representations, or warranties, whether oral or written, by either party or any agent, officer, partner, employee, or representative of either party.

B. Amendments.

This MOU may not be modified, altered, amended, or
rescinded except by an instrument in writing, which is signed by both parties hereto.

C. Notices. All notices pursuant to, or in furtherance of the purposes of, this MOU shall be in writing and personally delivered, or sent by overnight mail, Item No.7F
4 registered or certified mail, postage prepaid, or facsimile, addressed as follows:

To City: _________________________
_________________________
_________________________
_________________________
To County: _________________________
_________________________
_________________________
_________________________
Such addresses may be changed from time to time by the addressee by serving notice as heretofore provided. Service of such notice or demand shall be deemed complete on the date of actual delivery as shown by the addressee’s registry or certification receipt or at the expiration of the third day after the date of mailing (whether or not actually received by the addressee), whichever is earlier in time.

D. T
hird Party Beneficiaries . No term or provision of this MOU is intended to or shall be for the benefit of any person or entity not a party hereto, and no such other person or entity shall have any right or cause of action hereunder.

E. Defense an
d Indemnity. County agrees to indemnify, hold harmless and defend at its sole expense, with counsel reasonably acceptable to City, any third party claims, actions, proceedings, demands, judgments, damages, fines and liabilities of whatever nature (Claims and Liabilities) against City and all of City’s officials, boards, agencies, departments, officers, employees, agents and volunteers (City Parties) arising from or related to this MOU or the Farmworker Housing Survey, unless the Claims and Liabilities be caused by the sole active negligence or willful misconduct of City Parties.

IN WITNESS WHEREOF, the undersigned each has executed this MO U as of the date written below.

COUNTY OF VENTURA
Date: By:

CITY OF _____________________
Item No.7F
5 B y: Date:

Attachment 1
cdd:430-10\H:COMMON\Housing & Redevelopment\Farmworker Housing\County MOU\County of Ventura Letter 2020-06-15
Item No.7F
TO:Andrew P. Powers, City Manager
FROM:Clifford G. Finley, Public Works Director
DATE:July 5, 2022
SUBJECT: Rancho Road Sidewalks and Bike Lanes Project (CI 5308) RECOMMENDATION:

1. Approve Change Order No. 4 to Contract No. 12656-2021 with Sully-Miller Contracting Company (Brea, CA), in the amount of $104,541.80 for a new not-to- exceed amount of $1,849,524.37, plus contingency of $15,000.

2. Approve Seventh Amendment to Professional Services Agreement No. 11302- 2016 with Kimley Horn and Associates, Inc. (Los Angeles, CA), to provide additional design support services during construction in the amount of $38,000, for a revised not-to-exceed amount of $404,277.

3. Approve budget appropriation in the amount of $157,550 from A/C #001-0000- 311-1000 (General Fund, Fund Balance) to A/C #001-5310-631-8300 (CI 5308, Rancho Road Sidewalk).

4. Authorize expenditure in the amount of $157,541.80 ($104,541.80 construction contract Change Order No. 4 to Sully Miller Contracting Company, $15,000 additional construction contingency, and $38,000 (Seventh Amendment to Professional Services Agreement to Kimley Horn & Associates) for the Rancho Road Sidewalks and Bike Lanes Project (CI 5308) from A/C #001-5310-631-8300.

5. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.

FINANCIAL IMPACT:
$157,550 Increase to FY 2022-23 General Fund Budget. Total project cost is estimated at $2,384,342, with $2,110,130 offset through approved Congestion Mitigation and Air Quality (CMAQ) grant funding.

Item No.7G
Rancho Road Sidewalks and Bike Lanes Project (CI 5308)
July 5, 2022

3 2
8 BACKGROUND:

The City has an ongoing program to improve pedestrian access throughout the community. On December 10, 2019, City Council adopted an Active Transportation Plan (ATP) that ranked missing bicycle and pedestrian improvements Citywide based on several factors, including pedestrian traffic volumes, proximity to schools, and road classifications. Prior to adopting the ATP, the City was awarded CMAQ grants in 2015, 2017, and 2018, for a total of $1,761,284 ($208,295 for Design, and $1,552,989 for Construction) to improve pedestrian and bicycle facilities at this location, as well as installation of a new traffic signal at Rancho Road and the 101 southbound ramps and modifying the existing traffic signal at Rancho Road and northbound ramps.

On February 5, 2021, the Ventura County Transportation Commission (VCTC) approved the award of an additional $348,846 in CMAQ funding for the construction of the Rancho Sidewalk and Bike Lanes Project (CI 5308), for a total of $2,110,130 in CMAQ funding with no City matching funds required for the project construction.

On August 30, 2016, City Council approved a Professional Services Agreement with Kimley Horn Associates Inc. (KHA), in the amount of $169,447.54 for the design, engineering, environmental review, and obtaining Caltrans approval for the project. Amendments No. 1 through No. 6 to the KEH agreement provided for expanding the scope of work to include additional traffic analysis, utility exploration, storm drain design, arial deposited lead study, additional design to comply with Caltrans encroachment permit requirements, as well as construction phase engineering support services. KHA completed the final plans and specifications and obtained approval from Caltrans in September 2020.

On January 12, 2021, City Council approved the award of a construction contract in the amount of $1,614,000 to Sully-Miller Contracting Company. Since the start of construction on February 16, 2021, three Change Orders totaling $130,982.57 have been executed within the original approved construction contract contingency of $159,400.00, and the Contract time has been extended to September 9, 2022 to account for supply chain delays from Caltrans in procuring the new signal cabinets for the project.

The remaining work for the project includes installation of the new traffic signal cabinets, micro-surfacing of the roadway within the project limits, installation of pavement markers and striping, and activation of the new traffic signals (Attachment #1).

Item No.7G
Rancho Road Sidewalks and Bike Lanes Project (CI 5308)
July 5, 2022

3 2
8 DISCUSSION/ANALYSIS:

Additional Design Support Services During Construction
The Seventh Amendment to the agreement with KHA provides for additional engineering support services required during the construction phase, including the design around existing utility conflicts and preparing necessary documentation to obtain Caltrans approval during construction due to changed field conditions.

Approval of the Seventh Amendment to Agreement No. 11302-2016 with KHA in the amount of $38,000 (Attachment #2), for a revised not-to-exceed amount of $404,277 is recommended.

The overall summary of the engineering design services costs, is as follows:

Original Agreement $ 169,447.54
Previously Approved Amendments (Nos. 1 - 6) $ 196,829.46 Amendment No. 7 (This Action) $ 38,000.00
Revised Agreement Not-to-exceed Amount $ 404,277.00
Remaining Extra Services $ 4,177.00
Total Engineering costs $ 408,454.00
Construction Change Order
Change Order No. 4 to Contract No. 12656-2021 with Sully Miller Contracting Company (Attachment #3) in the amount of $104,541.80 covers the following additional work:
- Adjustments to multiple original estimated bid quantities to match actual constructed quantities and field conditions.
- Installation of additional solid green bike lane striping to enhance motorist awareness to the newly dedicated bicycle staging and intersection crossings.

The overall summary of the construction costs is as follows:

Original Sully-Miller Construction Contract - January 2021 $ 1,614,000.00 Previously Approved Change Orders (Nos. 1 - 3) $ 130,982.57 Change Order No. 4 (This Action) $ 104,541.80
Remaining Original Construction Contingency $ 30,417.43 Additional Contingency Requested (This Action) $ 15,000.00 Total Construction Contract Costs (estimated at completion) $ 1,892,941.80

FUNDING SOURCE SUMMARY
Item No.7G
Rancho Road Sidewalks and Bike Lanes Project (CI 5308)
July 5, 2022

3 2
8 Community Outreach: Staff established a public outreach plan that included community meetings, press releases, a dedicated page on the City website (toaks.org/rancho), and social media to ensure the public is informed and has opportunities for input. Staff presented the initial concept plan to the City’s Bicycle Advisory Team in May 2017 to present the project and gather input. Conceptual plans were also shared with the City’s Traffic and Transportation Advisory Commission on July 19, 2017, with a follow-up meeting to present the final design in October 2019.

This project meets City Council’s Top Ten Priorities #9, Public Works/CDD Infrastructure Investment, “Complete 50+ miles of paving investment, Launch comprehensive land management system, Address long term staffing needs in CDD.”
CIP PROJECT PRIORITY (as outlined in the Adopted FY 2021-22 & FY 2022- 23 CIP Program Budget):

Priority Two – Necessary, but not essential, and there could be consequences if deferred.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goals:

C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains Phase/Scope City General
Fund 001
Federal
Fund 183
Dev Fee
Fund 543 Total Budget
Engineering services $ 74,388 $ 254,243 $ 79,823 $ 408,454 Construction $ 119,541 $ 1,773,400 $ - $ 1,894,941 Testing & Inspection $ - $ 82,487 $ - $ 82,487 City Furnished $ 5,000 $ - $ 5,000 $ 10,000 Total $ 198,929 $ 2,110,130 $ 84,823 $ 2,395,882
Item No.7G
Rancho Road Sidewalks and Bike Lanes Project (CI 5308)
July 5, 2022

3 2
8 its role and reputation as a leader in protecting the environment and preserving limited natural resources.

PREPARED BY: Jorge Munoz, Sr. Engineer
Attachments:

Attachment #1 – Vicinity and Location Maps
Attachment #2 – Amendment No. 7 to Contract No. 11302-2016 Attachment #3 – Change Order No. 4 to Contract No. 12656-2021 DPW: 850-20\H:\Council\070522\CI5308 Rancho Road Sidewalks and Bike Lanes staff report.docx Item No.7G
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Rancho Road Sidewalks and Bike Lanes Project (CI 5308)

VICINITY MAP

LOCATION MAP
Haaland Dr
Thousand Oaks Bl
Rancho Rd

PROJECT LOCATION
ATTACHMENT #1
!(

THOUSAND

OAKSBLVD
±

PROPOSED IMPROVEMENT
0 310 620155
Feet
0 1 20.5
Miles
DPW: 850-20\H:\Council\070522\CI5308 Rancho Road Sidewalks and Bike Lanes Attachment 1.pdf Item No.7G
ATTACHMENT #2
DPW: 850-20\H:\Council\070522\CI5308 Rancho Road Sidewalks and Bike Lanes Attachment 2.docx

Project Name: Rancho Road Sidewalks
and Bike Lanes (CI 5308)

SEVENTH AMENDMENT TO

AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN THE CITY OF THOUSAND OAKS
AND
KIMLEY-HORN AND ASSOCIATES, INC.

Contract No. 11302-2016
THIS SEVENTH AMENDMENT to the Agreement for Professional Services entered into between the CITY OF THOUSAND OAKS, a municipal corporation, (hereafter “City”) and Kimley-Horn and Associates, Inc. (“Consultant”), entitled Rancho Road Sidewalks and Bike Lanes (CI 5308) and dated August 30, 2016 and amended on September 12, 2017; December 31, 2018; June 11, 2019; March 31, 2020; December 31, 2020; and January 12, 2021 (herein “Contract”) is made this 5th day of July 2022.

RECITALS
A. Section 3 of Contract, currently, and as may have been previously amended, provides for a “not-to-exceed” total payment as consideration to Consultant of $366,277 for services generally and briefly described as Professional Engineering Services for Rancho Road Sidewalks and Bike Lanes Project.

B. City is in need of expanding the Scope of Services to be performed under the present Contract, and Consultant is desirous of performing such and receiving additional compensation for said extra services.

AGREEMENT TO AMEND
NOW, THEREFORE, the undersigned parties to Contract agree to amend Contract as described below:

Part 1. The following services to be performed by Consultant are added to the Scope of Services listed in Section 2 of Contract and Exhibit A, such section is hereby amended to add and also include the following services, and Exhibit A-7 is hereby added to the contract:

Additional engineering support services during construction as more fully described in Exhibit A-7, attached hereto, and incorporated herein.

Part 2. The sum of $38,000 is added as compensation to Consultant under the present Contract for the above-described additional services, and Subsection 3 (a) of Contract is hereby amended as follows:

Item No.7G
DPW: 850-20\etm\H:\Council\070522\CI 5308 Rancho Road Sidewalks and Bike Lanes Project (CI 5308) (a)Maximum and Rate. The total compensation payable to Consultant by City for the services under this Agreement SHALL NOT EXCEED the sum of $404,277 (herein “not to exceed amount”).

Part 3. All terms used in Part 1 and 2 above shall have the meanings ascribed thereto in Contract. Except as amended in Part 1 and 2 above, all other sections, terms, obligations, duties, clauses, and provisions of Contract shall remain the same.

IN WITNESS WHEREOF, the parties execute this Seventh Amendment to the Contract as of the date set forth above.

KIMLEY-HORN AND ASSOCIATES, INC.

Robert D. Blume, PE, Vice President
Sri Chakravarthy, Assistant Secretary

CITY OF THOUSAND OAKS
Bob Engler, Mayor
ATTEST:

Cynthia M. Rodriguez, City Clerk
APPROVED AS TO ADMINISTRATION:

Andrew P. Powers, City Manager
APPROVED BY DEPARTMENT HEAD:

Clifford G. Finley, Public Works Director
Item No.7G
DPW: 850-20\etm\H:\Council\070522\CI 5308 Rancho Road Sidewalks and Bike Lanes Project (CI 5308) APPROVED AS TO FORM:

Office of the City Attorney
Tracy Friedl, Assistant City Attorney
Item No.7G
DPW: 850-20\etm\H:\Council\070522\CI 5308 Rancho Road Sidewalks and Bike Lanes Project (CI 5308) EXHIBIT A-7

SCOPE OF WORK
Rancho Road Sidewalks and Bike Lanes (CI 5308)
Consultant shall perform the following additional scope of work:

Design support services during construction will include the following additional tasks:

Task 15Attend additional field preconstruction meeting
Task 16Review of additional submittals and response to Caltrans submittal comments (13 additional submittals; 11 re-submittals)
Task 17Redesign of Driveway due to field changes
Task 18Redesign of Irrigation due to field changes
Task 19Additional coordination with Caltrans due to Traffic Cabinets delay Task 20Revisions to striping plan
Schedule
Tasks will be accomplished as part of the existing project schedule.

Item No.7G

CITY OF THOUSAND OAKS

CHANGE ORDER
Project: Rancho Road Sidewalks and Bike
Lanes
CI Number: CI 5308
Contract #: 12656-2021
Change Order Number: 4
Change Order Date: 07/05/2022
Contract Date: 1/12/2021
To: David Johnson, Sully-Miller Contracting Company,
135 S. State College Blvd., Ste. 400 Brea, CA 92821

THIS CHANGE ORDER FORM SHALL BE USED FOR ALL CHANGE ORDERS ASSOCIATED WITH THE WORK. NO ADDITIONS OR DELETIONS TO THIS FORM SHALL BE ALLOWED, EXCEPT WITH PERMISSION OF THE CITY OF THOUSAND OAKS.

The Contract is changed as follows:

Item
No. Description Qty Unit Unit Price
Line item
Total
Amount
TIME
IMPACT
(calenda
r days)
1 Quantity Adjustment, Bid Item 9 -
Cold Plane Asphalt Concrete
Pavement (0.2' Thick), per COR #7.2
(Attachment #1)
10 SY $16.00 $160.00
0 2 Quantity Adjustment, Bid Item 10 -
Remove Concrete (ADA Ramp and
Miscellaneous Areas), per COR #7.3
(Attachment #2)
14 SY $26.20 $366.80
0 3 Quantity Adjustment, Bid Item 12 -
Remove Concrete (Curb and Gutter),
per COR #7.4 (Attachment #3)
8 LF $12.50 $100.00
0 4 Quantity Adjustment, Bid Item 16 -
Roadway Excavation, per COR #7.5
(Attachment #4)
125 CY $143.00 $17,875.00
0 5 Quantity Adjustment, Bid Item 20 -
Class 3 Aggregate Base, per COR
#7.8 (Attachment #5)
54 CY $146.00 $7,884.00
0 6 Quantity Adjustment, Bid Item 21 -
Lean Concrete Base, per COR #7.9
(Attachment #6)
32 CY $395.00 $12,640.00
0 7 Quantity Adjustment, Bid Item 23 -
Hot Mix Asphalt (Type A), per COR
#7.10 (Attachment #7)
45 TN $207.00 $9,315.00
0 ATTACHMENT #3
Item No.7G

8 Quantity Adjustment, Bid Item 26 -
Slope Paving (Concrete), per COR
#7.11 (Attachment #8)
37 CY $905.00 $33,485.00
0 9 Quantity Adjustment, Bid Item 27 -
Minor Concrete (Curb Type A1-4), per
COR #7.12 (Attachment #9)
55 LF $19.00 $1,045.00
0 10 Quantity Adjustment, Bid Item 32 -
Minor Concrete (Curb & Gutter), per
COR #7.15 (Attachment #10)
31 LF $35.00 $1,085.00
0 11 Quantity Adjustment, Bid Item 33 -
Minor Concrete (Driveway), per COR
#7.16 (Attachment #11)
2 CY $793.00 $1,586.00
0 12 Quantity Adjustment, Bid Item 56 -
Rock Mulch, per COR #7.17
(Attachment #12)
14 TN $250.00 $3,500.00
0 13 Provide additional Green Bike Lane
Striping, per COR #12
(Attachment #13)
1 LS $15,500.00 $15,500.00
0 Change Order Total $104,541.80 0

Contractor agrees to furnish all labor, materials, equipment, and services to perform the Work, modified as described herein, in accordance with the Contract Documents as revised by this Change Order.

NOT VALID UNTIL SIGNED BY OWNER

In consideration of the change(s) described above, the Contract Price is adjusted as follows:

The original Contract Price was $1,614,000.00
Net change by previously authorized Change Orders $ 130,982.57 The Contract Price prior to this Change Order was $1,744,982.57 The Contract Price will be changed by this Change Order in the amount of $ 104,541.80 The new Contract Price including this Change Order will be $1,849,524.37

In consideration of the changes described above, the Contract Time is not impacted and shall remain: September 9, 2022

Attachments:
• Attachment No. 1, Quantity Adjustment, COR 07.2 - Bid Item 9 above Contract Quantity • Attachment No. 2, Quantity Adjustment, COR 07.3 - Bid Item 10 above Contract Quantity • Attachment No. 3, Quantity Adjustment, COR 07.4 - Bid Item 12 above Contract Quantity • Attachment No. 4, Quantity Adjustment, COR 07.5 - Bid Item 16 above Contract Quantity • Attachment No. 5, Quantity Adjustment, COR 07.8 - Bid Item 20 above Contract Quantity • Attachment No. 6, Quantity Adjustment, COR 07.9 - Bid Item 21 above Contract Quantity • Attachment No. 7, Quantity Adjustment, COR 07.10 - Bid Item 23 above Contract Quantity • Attachment No. 8, Quantity Adjustment, COR 07.11 - Bid Item 26 above Contract Quantity • Attachment No. 9, Quantity Adjustment, COR 07.12 - Bid Item 27 above Contract Quantity • Attachment No. 10, Quantity Adjustment, COR 07.15 - Bid Item 32 above Contract Quantity • Attachment No. 11, Quantity Adjustment, COR 07.16 - Bid Item 33 above Contract Quantity Item No.7G

• Attachment No. 12, Quantity Adjustment, COR 07.17 - Bid Item 56 above Contract Quantity • Attachment No. 13, COR #12 - Additional Traffic Striping Contractor accepts the terms and conditions stated herein as full and final settlement of any and all claims arising from this Change Order. The adjustments to the Contract Price and Contract Time in this Change Order constitute the entire compensation an d/or adjustment thereto due to Contractor, including but not limited to all direct, indirect, consequential, profit, labor, equipment, tools, idle time, incidentals, and overhead (field and home office) costs, due to Contractor arising out of or related to the change in the Work covered by this Change Order.

REQUESTED BY:

___________________________________
Sully-Miller Contracting Company, Contractor

Date:__________
REVIEWED BY:

___________________________________
Jorge Muñoz, PE, CCM, City Project Manager
Date:__________
ACCEPTED BY:

___________________________________
Shamir Shahamiri, PE, Engineering Division Manager
Date:__________

APPROVED AS TO
FORM:

___________________________________
Tracy Friedl, Assistant City Attorney
Date:__________
APPROVED BY:

___________________________________
Nader Heydari, PE, CCM, City Engineer

Date:__________
APPROVED BY:

___________________________________
Clifford G. Finley, PE, Public Works Director
Date:__________
APPROVED BY:

___________________________________
Andrew P. Powers, City Manager
Date:__________
APPROVED BY:

___________________________________
Bob Engler, Mayor
Date:__________
ATTESTED BY:

___________________________________
Cynthia M. Rodriguez, City Clerk
Date:__________

Item No.7G
Transmittal Letter
March 2, 2022
Mr. Jorge Munoz
2100 Thousand Oaks Blvd
Thousand Oaks, Ca 91362
Subject: Rancho Road Improvements – COR #7.2 – Bid Item 9 above Contract Quantity Mr. Munoz:

The final measured quantities of several bid items are above the contract value. The below quantity represents a single item that has gone above the contract and are the remaining quantities that need to be compensated. Please see the below proposal for the additional quantity above the allowed contract quantity.
9 COLD PLANE ASPHALT CONCRETE PA SY
$

16.00 10.00
$
160.00
The total value of this quantity that has gone above the contract item to date comes to $160.

Please let me know if you have any questions on these quantities.

If you have any questions, please call me at 714/720-3388.

Sincerely,
David Johnson
Project Manager
CO #4 - Attachment #1CO #4 - Attachment #1
ATTACHMENT #3
DPW: 850-20\H:\Council\070522\CI5308 Rancho Road Sidewalks and Bike Lanes Attachment 3.pdf Item No.7G
CO #4 - Attachment #1
Item No.7G
CO #4 - Attachment #1
Item No.7G
Transmittal Letter
March 2, 2022
Mr. Jorge Munoz
2100 Thousand Oaks Blvd
Thousand Oaks, Ca 91362
Subject: Rancho Road Improvements – COR #7.3 – Bid Item 10 above Contract Quantity Mr. Munoz:

The final measured quantities of several bid items are above the contract value. The below quantity represents a single item that has gone above the contract and are the remaining quantities that need to be compensated. Please see the below proposal for the additional quantity above the allowed contract quantity.
10 REM. CONCRETE (ADA RAMP & MISC SY
$

14.00 26.20
$
366.80
The total value of this quantity that has gone above the contract item to date comes to $366.80.

Please let me know if you have any questions on these quantities.

If you have any questions, please call me at 714/720-3388.

Sincerely,
David Johnson
Project Manager
111101111000000001011000000000111000000000100000
REM. CONCRETE (ADA RAMP & MISC

SYSSSYSYSSSSSYSYSYYYSSYYSYSSSSYYYYYYYSSSSSSSSYYYYYYYSSSSYYY $
1411444444444444444444 0000.000000000000000000000000000000000 0000000000000000000000000000000000

266666666666666.2222222222222222222222222222222222222222000000000000000000 $
663636363633633663333333333333 66.6666666666666666 80
CO #4 - Attachment #2CO #4 - Attachment #2
Item No.7G
CO #4 - Attachment #2
Item No.7G
CO #4 - Attachment #2
Item No.7G
CO #4 - Attachment #2
Item No.7G
CO #4 - Attachment #2
Item No.7G
Transmittal Letter
March 2, 2022
Mr. Jorge Munoz
2100 Thousand Oaks Blvd
Thousand Oaks, Ca 91362
Subject: Rancho Road Improvements – COR #7.4 – Bid Item 12 above Contract Quantity Mr. Munoz:

The final measured quantities of several bid items are above the contract value. The below quantity represents a single item that has gone above the contract and are the remaining quantities that need to be compensated. Please see the below proposal for the additional quantity above the allowed contract quantity.
12 REM. CONCRETE (CURB &

GUTTER) LF
$

12.50 8.00
$
100.00
The total value of this quantity that has gone above the contract item to date comes to $100.

Please let me know if you have any questions on these quantities.

If you have any questions, please call me at 714/720-3388.

Sincerely,
David Johnson
Project Manager
121222222222211222222211222222
REM. CONCRCRCCRCRCRCCRCCRCRCRCCCCCC ETE EEEEEEEEEE (C(C(CCCCCCC(( URB &

GUGUUGGGGGGGUUUUUUTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTEREREREEEERRRRRRRRRRRRRR))))))))) LFLLF
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
1212.5500

8.8888888888888888 00000000000000000000000000000000000000000000000000000000 $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
1010110001111000111111001111100111111 0.0 0000000000000000000000000000000000000000000000000000000 CO #4 - Attachment #3
CO #4 - Attachment #3
Item No.7G
Transmittal Letter
March 2, 2022
Mr. Jorge Munoz
2100 Thousand Oaks Blvd
Thousand Oaks, Ca 91362
Subject: Rancho Road Improvements – COR #7.5 – Bid Item 16 above Contract Quantity Mr. Munoz:

The final measured quantities of several bid items are above the contract value. The below quantity represents a single item that has gone above the contract and are the remaining quantities that need to be compensated. Please see the below proposal for the additional quantity above the allowed contract quantity.

The total value of this quantity that has gone above the contract item to date comes to $17,824.95. Please let me know if you have any questions on these quantities.

If you have any questions, please call me at 714/720-3388.

Sincerely,
David Johnson
Project Manager
16 ROADWAY EX. CY
$
143.00

124.65
$
17,824.95
$17,825.00.
16666
ROADWAAAAAAAAAAAAAAAAYYYYY YYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYYY EXEEEXEXEXXEXEXEXEXXEXXEXEEEEEXEXEXEXXXXXXXXXXEEEXEXEXXEXXXXXXEXEEXXEXEEEEEXXEXXEEEEXXXEXXXEEEEEXXEEXXXX...

CYCCYCCCCYCYCYCCYCYCCYCCCYCYYYCCCCCYYYCCCCCYYYYYCYCYCYCYCCCCCYCCCCYYYCCYCCYCYCCYYYCCCCCCYYYYYYY $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ 141414141411411141111114141414141414444444441411141114441144141144111111444444441444444444443.3.33.3333.3.33333333333333.33333333333333.33.33.00000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

122222222224.444444444444444.44444444444444444444444444 66656566656566566565556555656565666656655555556566655555566555566655556565655666565555555556666655 $
77177717717171171171717177777777777777777777177777777777777777117777,88888,888,88,8888888888888888888888888888888888888,8888,,8888824224222224444444444422222222422224222222222244.9..9.999.9..9.9999999999999999999999999999999999999999999999.9.9955555 555555555555555555555555555555555555555 CO #4 - Attachment #4CO #4 - Attachment #4
Item No.7G
CO #4 - Attachment #4
Item No.7G
CO #4 - Attachment #4
Item No.7G
CO #4 - Attachment #4
Item No.7G
CO #4 - Attachment #4
Item No.7G
CO #4 - Attachment #4
Item No.7G
CO #4 - Attachment #4
Item No.7G
CO #4 - Attachment #4
Item No.7G
CO #4 - Attachment #4
Item No.7G
Transmittal Letter
March 2, 2022
Mr. Jorge Munoz
2100 Thousand Oaks Blvd
Thousand Oaks, Ca 91362
Subject: Rancho Road Improvements – COR #7.8 – Bid Item 20 above Contract Quantity Mr. Munoz:

The final measured quantities of several bid items are above the contract value. The below quantity represents a single item that has gone above the contract and are the remaining quantities that need to be compensated. Please see the below proposal for the additional quantity above the allowed contract quantity.

The total value of this quantity that has gone above the contract item to date comes to $7,768.66. Please let me know if you have any questions on these quantities.

If you have any questions, please call me at 714/720-3388.

Sincerely,
David Johnson
Project Manager
20 CLASS III AGGREGATE BASE CY
$
146.00

53.21 $
7,768.66
20000000000000000000000000000000000000000000000000000000

CLASS III AGGRGRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRREGEGEGEEGEGEGEGGEGGEGGGGGEGEGEGGGGEGEGGGEGEEEEEGGGGGGEGGEGGGGGGEEGEEGGGGGGGGGGGGGEEEGGGGATAAATTATATAAATATAATATATAAATATATAAATTATTTTATTTATATAAAATATATTTAAAAATTTTTATTTTAAATATTTTTTTE EEEEEEEEEEEEEEEEEEEEEEEEEEEE BABBBABABBBBBAAAABAABAABABBBAAAABBBBBBBAAAAAABABBBBBABAAABABABBBBBBBBBBBBBABABAAASE

CYYYYYYCCCCCYY
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
1414141411411144444144444441111144444441411114444444444414411114444141414141111444411111444446.666..6.6.6..6.6.6666666666666666666.00000000000000000000000000000000000000000000000000000000000000000000000000000000000000

5353533535353535353533333553555535333355555555535353533353555553333333 222.2.222222222222222222222222.22222222222222.22..22....22222222111 $
7,777777777777777777777777777 7668.8888888888888.888 66666666666666666666666666666666666666666666666666666666666666666666666666666666666666666666666 $7,884.00.

CO #4 - Attachment #5CO #4 - Attachment #5
Item No.7G
Ticket Date Quantity Delivered Unit
7/28/2021 48.44 Tons
7/30/2021 16.9 Tons
7/30/2021 14.63 Tons
8/2/2021 33.47 Tons
8/4/2021 16.18 Tons
8/9/2021 17.89 Tons
8/10/2021 17.66 Tons
8/11/2021 45.71 Tons
8/16/2021 15.85 Tons
8/31/2021 33.83 Tons
9/1/2021 34.29 Tons
9/14/2021 16.71 Tons
9/15/2021 33.52 Tons
9/16/2021 18.45 Tons
9/24/2021 50.73 Tons
9/27/2021 34.74 Tons
10/20/2021 48.5 Tons
Total Weight Delivered 497.5 Tons
995,000 Lbs
Class III Base Density 115.7 PCF
Total Loose Volume 319 LCY
Assumed Shrikaged for Base 12.75 %
Total Compacted Volume 282 CCY
CO #4 - Attachment #5
Item No.7G
CO #4 - Attachment #5
Item No.7G
CO #4 - Attachment #5
Item No.7G
CO #4 - Attachment #5
Item No.7G
CO #4 - Attachment #5
Item No.7G
CO #4 - Attachment #5
Item No.7G
CO #4 - Attachment #5
Item No.7G
CO #4 - Attachment #5
Item No.7G
CO #4 - Attachment #5
Item No.7G
CO #4 - Attachment #5
Item No.7G
CO #4 - Attachment #5
Item No.7G
CO #4 - Attachment #5
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Item No.7G
CO #4 - Attachment #5
Item No.7G
CO #4 - Attachment #5
Item No.7G
CO #4 - Attachment #5
Item No.7G
CO #4 - Attachment #5
Item No.7G
Transmittal Letter
March 2, 2022
Mr. Jorge Munoz
2100 Thousand Oaks Blvd
Thousand Oaks, Ca 91362
Subject: Rancho Road Improvements – COR #7.9 – Bid Item 21 above Contract Quantity Mr. Munoz:

The final measured quantities of several bid items are above the contract value. The below quantity represents a single item that has gone above the contract and are the remaining quantities that need to be compensated. Please see the below proposal for the additional quantity above the allowed contract quantity.
21 LEAN CONCRETE

BASE CY
$
395.00

32.00 $
12,640.00
The total value of this quantity that has gone above the contract item to date comes to $12,640.

Please let me know if you have any questions on these quantities.

If you have any questions, please call me at 714/720-3388.

Sincerely,
David Johnson
Project Manager
CO #4 - Attachment #6
CO #4 - Attachment #6
Item No.7G
Ticket Date Quantity Delivered Placed Unit
8/5/2021 39 33.3 CY
9/8/2021 20 15.3 CY
9/29/2021 40 31.2 CY
10/26/2021 16 12.2 CY
Total 115 92.0 CY
Bid Item No. Description
Estimated
Quantity Unit
Actual
Quantity
Extra
Quantity Unit Price Total Extra
21 Lean Concrete Base 60 CY 92 32 395.00$ 12,640.00$
CO #4 - Attachment #6
Item No.7G
CO #4 - Attachment #6
Item No.7G
CO #4 - Attachment #6
Item No.7G
CO #4 - Attachment #6
Item No.7G
CO #4 - Attachment #6
Item No.7G
Transmittal Letter
March 2, 2022
Mr. Jorge Munoz
2100 Thousand Oaks Blvd
Thousand Oaks, Ca 91362
Subject: Rancho Road Improvements – COR #7.10 – Bid Item 23 above Contract Quantity Mr. Munoz:

The final measured quantities of several bid items are above the contract value. The below quantity represents a single item that has gone above the contract and are the remaining quantities that need to be compensated. Please see the below proposal for the additional quantity above the allowed contract quantity.

The total value of this quantity that has gone above the contract item to date comes to $9,315.

Please let me know if you have any questions on these quantities.

If you have any questions, please call me at 714/720-3388.

Sincerely,
David Johnson
Project Manager
23 HOT MIX ASPHALT (TYPE A) TN
$
207.00

45.00 $
9,315.00
CO #4 - Attachment #7
CO #4 - Attachment #7
Item No.7G
Ticket Date Quantity Delivered Placed Unit
9/22/2021 46.89 32.0 Tons
9/28/2021 30.67 26.7 Tons
10/5/2021 14.69 14.7 Tons
11/3/2021 31.99 27.0 Tons
11/4/2021 38.44 32.0 Tons
11/24/2021 10.65 8.0 Tons
12/1/2021 10.2 5.0 Tons
Total 184 145.0 Tons
Bid Item No. Description
Estimated
Quantity Unit
Actual
Quantity
Extra
Quantity Unit Price Total Extra
21 Hot Mix Asphalt (Type A) 100 Tons 145 45 207.00$ 9,315.00$ CO #4 - Attachment #7
Item No.7G
CO #4 - Attachment #7
Item No.7G
CO #4 - Attachment #7
Item No.7G
CO #4 - Attachment #7
Item No.7G
CO #4 - Attachment #7
Item No.7G
CO #4 - Attachment #7
Item No.7G
CO #4 - Attachment #7
Item No.7G
CO #4 - Attachment #7
Item No.7G
Transmittal Letter
March 2, 2022
Mr. Jorge Munoz
2100 Thousand Oaks Blvd
Thousand Oaks, Ca 91362
Subject: Rancho Road Improvements – COR #7.11 – Bid Item 26 above Contract Quantity Mr. Munoz:

The final measured quantities of several bid items are above the contract value. The below quantity represents a single item that has gone above the contract and are the remaining quantities that need to be compensated. Please see the below proposal for the additional quantity above the allowed contract quantity.

The total value of this quantity that has gone above the contract item to date comes to $33,485.

Please let me know if you have any questions on these quantities.

If you have any questions, please call me at 714/720-3388.

Sincerely,
David Johnson
Project Manager
26 SLOPE PAVING (CONCRETE) CY
$
905.00

37.00 $
33,485.00
CO #4 - Attachment #8
CO #4 - Attachment #8
Item No.7G
Ticket Date Quantity Delivered Placed Unit
9/27/2021 22 16 CY
9/28/2021 15 11 CY
9/29/2021 15 11 CY
9/30/2021 15 11 CY
10/1/2021 15 11 CY
10/5/2021 6 4 CY
10/6/2021 10 7 CY
10/7/2021 10 7 CY
12/1/2021 10 7 CY
12/2/2021 13 9 CY
12/3/2021 10 7 CY
12/6/2021 16.5 12 CY
12/7/2021 16 12 CY
12/8/2021 20 15 CY
12/10/2021 10 7 CY
12/15/2021 13 9 CY
CY
Total 216.5 156.0 CY
Bid Item No. Description
Estimated
Quantity Unit
Actual
Quantity
Extra
Quantity Unit Price Total Extra
26 Slope Paving (Concrete) 119 CY 156 37 905.00$ 33,485.00$ CO #4 - Attachment #8
Item No.7G
CO #4 - Attachment #8
Item No.7G
CO #4 - Attachment #8
Item No.7G
CO #4 - Attachment #8
Item No.7G
CO #4 - Attachment #8
Item No.7G
CO #4 - Attachment #8
Item No.7G
CO #4 - Attachment #8
Item No.7G
CO #4 - Attachment #8
Item No.7G
CO #4 - Attachment #8
Item No.7G
CO #4 - Attachment #8
Item No.7G
CO #4 - Attachment #8
Item No.7G
CO #4 - Attachment #8
Item No.7G
CO #4 - Attachment #8
Item No.7G
CO #4 - Attachment #8
Item No.7G
CO #4 - Attachment #8
Item No.7G
CO #4 - Attachment #8
Item No.7G
CO #4 - Attachment #8
Item No.7G
Transmittal Letter
March 2, 2022
Mr. Jorge Munoz
2100 Thousand Oaks Blvd
Thousand Oaks, Ca 91362
Subject: Rancho Road Improvements – COR #7.12 – Bid Item 27 above Contract Quantity Mr. Munoz:

The final measured quantities of several bid items are above the contract value. The below quantity represents a single item that has gone above the contract and are the remaining quantities that need to be compensated. Please see the below proposal for the additional quantity above the allowed contract quantity.
27 MINOR CONC. (CURB)(TYPE A1-
4) LF
$

19.00 55.00
$
1,045.00
The total value of this quantity that has gone above the contract item to date comes to $1,045.

Please let me know if you have any questions on these quantities.

If you have any questions, please call me at 714/720-3388.

Sincerely,
David Johnson
Project Manager
272272727222227777772727722277777727777772727777277277222777777772777777277222277777722227777777772777777777777777722227777777777 MINOR
CONC. (CURB)(TYPE A1
-
4)
LFF
$
1911 .00

55.0000
$
1,,,045.00
CO #4 - Attachment #9
CO #4 - Attachment #9
Item No.7G
Transmittal Letter
March 2, 2022
Mr. Jorge Munoz
2100 Thousand Oaks Blvd
Thousand Oaks, Ca 91362
Subject: Rancho Road Improvements – COR #7.15 – Bid Item 32 above Contract Quantity Mr. Munoz:

The final measured quantities of several bid items are above the contract value. The below quantity represents a single item that has gone above the contract and are the remaining quantities that need to be compensated. Please see the below proposal for the additional quantity above the allowed contract quantity.

The total value of this quantity that has gone above the contract item to date comes to $3,815.

Please let me know if you have any questions on these quantities.

If you have any questions, please call me at 714/720-3388.

Sincerely,
David Johnson
Project Manager
32 MINOR CONC. (CURB & GUTTER)(TY LF
$

35.00 109.00
$
3,815.00
3233323323322222322333332333333323332222223332222
MINOR CONC. (CURB & GUTTER)(TY
LFF
$
3533 .00

109.0000
$
3,815.00
$1,085.

CO #4 - Attachment #10CO #4 - Attachment #10
Item No.7G
CO #4 - Attachment #10
Item No.7G
CO #4 - Attachment #10
Item No.7G
CO #4 - Attachment #10
Item No.7G
CO #4 - Attachment #10
Item No.7G
CO #4 - Attachment #10
Item No.7G
Transmittal Letter
March 2, 2022
Mr. Jorge Munoz
2100 Thousand Oaks Blvd
Thousand Oaks, Ca 91362
Subject: Rancho Road Improvements – COR #7.16 – Bid Item 33 above Contract Quantity Mr. Munoz:

The final measured quantities of several bid items are above the contract value. The below quantity represents a single item that has gone above the contract and are the remaining quantities that need to be compensated. Please see the below proposal for the additional quantity above the allowed contract quantity.
33 MINOR CONC. (DRIVEWAY) CY
$
793.00

2.00 $
1,586.00
The total value of this quantity that has gone above the contract item to date comes to $1,586.

Please let me know if you have any questions on these quantities.

If you have any questions, please call me at 714/720-3388.

Sincerely,
David Johnson
Project Manager
333333333333333333333333333333333333333333333333333333333333333 MINOR CONC. (DRIVEWAY)
CYCYC
$
7977 3.00

2.0000
$
1,11 586.00
CO #4 - Attachment #11CO #4 - Attachment #11
Item No.7G
CO #4 - Attachment #11
Item No.7G
CO #4 - Attachment #11
Item No.7G
Transmittal Letter
March 2, 2022
Mr. Jorge Munoz
2100 Thousand Oaks Blvd
Thousand Oaks, Ca 91362
Subject: Rancho Road Improvements – COR #7.17 – Bid Item 56 above Contract Quantity Mr. Munoz:

The final measured quantities of several bid items are above the contract value. The below quantity represents a single item that has gone above the contract and are the remaining quantities that need to be compensated. Please see the below proposal for the additional quantity above the allowed contract quantity.

The total value of this quantity that has gone above the contract item to date comes to $9,750.

Please let me know if you have any questions on these quantities.

If you have any questions, please call me at 714/720-3388.

Sincerely,
David Johnson
Project Manager
56 ROCK MULCH TN
$
250.00

39.00 $
9,750.00
56666666666666666666666666666666666665656

ROROROCKCKCK MMMULULULCHCHCHCHCHHHHHHHHHHHCHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHCHHHHHHHHHHHHHCHCHHHHH

TTTTTNTTTTNTTTTNTNNNNNNNTTNTNTTNTNNNNNNNNNNNNTNNNNNNTNNNNNNNNTTTTNNNNNNTTTNNNTTTTTTTNNNNTTTNTTTTTTTTNN $
22522525252555525522525225555255525255555555552552 0.0000000000000.00000000000000000000000000000000.000 00000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

3939339393339999999999393999993933939399999999999999999399999999939393999999993999939999999999999993339999999939333399999939393993933393939999999999999999999999.0.0.00000 00 $
9,9,9,9 757575757575755555555555555555555555555555555755555555555555555555555555557757555555500000.00000000000000.0000000000000000000.0000000000000000000000000000000000000000000000000 0000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000 $3,500.

CO #4 - Attachment #12CO #4 - Attachment #12
Item No.7G
CO #4 - Attachment #12
Item No.7G
Transmittal Letter
June 3, 2022
Mr. Jorge Munoz
2100 Thousand Oaks Blvd
Thousand Oaks, CA 91362
Subject: Rancho Road Improvements – COR #12 – Additional Traffic Striping Mr. Munoz:

Work Directive #7 requested additional pavement marking work to be completed with the final striping of the project. The additional work includes approximately 1,854 SF of green bicycle pavement markings.

The cost for this additional work comes to $15,500. A breakdown of the proposed work is attached.

If you have any questions, please call me at 714/720-3388.

Sincerely,
David Johnson
Project Manager
CO #4 - Attachment #13
CO #4 - Attachment #13
Item No.7G
COMPANY: ATTN:

PHONE: FAX: EMAIL:

JOB NAME:

ADDRESS: CITY :

PLANS: YES SPECS: YES ADDENDA:

ESTIMATOR : EMAIL:

BID DATE START DATE COMPLETION DATE
5/31/22
ITEM # DESCRIPTION QTY U/M U.C. TOTAL
1 1 LS $14,090.40 $14,090.40

PRICE DOES NOT INCLUDE PREMIUM FOR SATURDAY OR SUNDAY WORK HOURS TOTAL $14,090.40
PROJECTS ARE SCHEDULED ON A FIRST-COME, FIRST-SERVED BASIS. ADVANCED NOTICE OF SCHEDULED DAYS IS HIGHLY RECOMMENDED.

UPON ACCEPTANCE PLEASE SIGN AND RETURN. ABOVE PRICE NOT VALID AFTER 30 DAYS.

AT US ROUTE 101
APPLY AN ADDITIONAL 1854 SF OF GREEN MMA IN BIKE LANES
TREVOR
PER REVISED PLAN DATED 3/31/22
2 PAGE 1 OF 2CALL TREVOR MADDEN FOR SCHEDULING - (805) 832-2375 Airport * Highway * Street * Parking Lot * Striping * Pavement Markings * Markers * Thermoplastic * Signs * Sealcoat * Crackfil l

SULLY MILLER DAVID JOHNSON
CSLB #396627; CLASS C-32; C61/D42 - WBE / SBE / DBE #2003 CORPORATE OFFICE: 310 A STREET, P.O. BOX 755 FILLMORE, CA 93016 SATELLITE OFFICE: 1462 N STREET, SAN MIGUEL, CA 93451

ALL NOTES & EXCLUSIONS ON THE ORIGINAL PROPOSAL ALSO
[email protected]

THOUSAND OAKS, CA

ACCEPTANCE
PH: (805) 524-7345 / FAX: (805) 524-7428

ESTIMATE

RANCHO ROAD - ADDITIONAL GREEN BIKE LANE MARKINGS
DIR #1000000752 - EXPIRES 6/30/22
APPLY TO THIS CHANGE ORDER.

CO #4 - Attachment #13
Item No.7G

CITY OF THOUSAND OAKS

WORK DIRECTIVE
Project: Rancho Road Sidewalks and Bike Lanes
CI Number: 5308 _____
Contract #: 12656-2021
Work Directive Number: 007
Work Directive Date: March 31, 2022
Contract Date: January 12, 2021
To: Sully-Miller Contracting Company, David Johnson

THIS WORK DIRECTI VE FORM SHALL BE USED FOR ALL WORK DIRECTIVES ASSOCIATED WITH THE WORK. NO ADDITIONS OR DELETIONS TO THIS FORM SHALL BE ALLOWED, EXCEPT WITH PERMISSION OF THE CITY OF THOUSAND OAKS.

You are directed to make the following change(s) in the Work:

Construct proposed striping per marked green bike lane revisions on revised plans provided herein.

NOT VALID UNTIL SIGNED BY OWNER
Attachments:
x Sheet 18 of 30 – Pavement Delineation Plan

THIS WORK DIRECTIVE DOES NOT APPROVE A CHANGE TO THE CONTRACT PRICE OR THE CONTRACT TIME. The Contract Price and Contract Time may only be adjusted by Change Order. To the extent this Work Directive results in a change to the Contract Price or the Contract Time, Contractor must timely req uest a Change Order and comply with all Change Order procedures in accordance with the Contract Documents. Notwithstanding issuance of this Work Directive, the failure to timely request a Change Order shall constitute a waiver by Contractor of any adjustment to the Contract price or the Contract time resulting from this Work Directive. If an adjustment is requested, no work shall be allowed to lag pending such adjustment, but shall be promptly executed as directed, even if a dispute arises.

ISSUED BY:

CITY OF THOUSAND OAKS
Signature:

Printed Name: Jorge Muñoz_____
Title: Project Manager__________
Date: March 31, 2022
REVIEWED/APPROVED BY CITY ENGINEER:
(Approved per TOMC 3-10.303 or as directed by City Council) Signature: _
Printed Name: Nader Heydari _
Title: City Engineer ___
Date: March 31, 2022

HOUSANDDDNDDDDD OA
meeeeeeeeeeeeeeeeeee: Jorge Muñ
CO #4 - Attachment #13
Item No.7G
12'4' 12' 12' 7'
12'
12'
6'
ONLY
BIKES
6'
6'
6'
6'
12'
12'
12'
11'
11'
HERE
WAIT
6'
16'
12'
6'
6'
12'
12'
6'
6'
12' 12'
6'7'
12'12'
12'
12'
12'
14'
12'
4'
ONLY
BIKES
12'
6'
4'
6'
6'
6' 5'
11'
11'

10.5'
11'
6'

12.5'
11'

11.5'
5'
12'
13'

11.5'12'
HERE
WAIT
6'
12'
12'
6'
7'
MATCHLINE - STA. 29+50SEE BELOW
CITY OF THOUSAND OAKS DWG. _________ SHEET __ OF __

RANCHO ROAD SIDEWALKS AND BIKE LANES

CITY OF THOUSAND OAKSCITY OF THOUSAND OAKS

DATERCE
DATE

CHECKED
DATE
DATE

DESIGNED

DRAFTED BY

PREPARED BY
C.T.O.DATER.C.E. DATEREV. SYMBOL DESCRIPTION OF CHANGE
17-13A

NADER HEYDARI, CITY ENGINEER

DATEENGINEERING DIVISION MANAGER
DATE
REVIEWED BY:

APPROVED BY:

DATEPROJECT ENGINEER
REVIEWED BY:
30 12/18/2019
18 PAVEMENT DELINEATION PLAN
PD-1
NORTH

PAVEMENT DELINEATION NOTESGENERAL NOTES
MATCHLINE - STA. 29+50

SEE ABOVE
NORTH

HAALAND
DRIVE

CITY TRANSIT
CENTER

RANCHO ROAD

RANCHO ROAD

THOUSAND OAKS BOULEVARD
US 101 NB

OFF RAMP
US 101 NB

ON RAMP

PAVEMENT MARKING LEGEND
"THIS PLAN ACCURATE FOR PAVEMENT DELINEATION WORK ONLY"

DETAIL A

DETAIL B
ATTACHMENT NO. 01 - WDC NO. 07
THOUSA

NGINEERINEEI RG E
Y: 3/31/22
3/31/22
3/31/22
Shamir Shahamiri
CO #4 - Attachment #13
Item No.7G
TO:Andrew P. Powers, City Manager
FROM:Tracy M. Noonan, City Attorney
DATE:July 5, 2022
SUBJECT: Legal Services For Real Estate and Affordable Housing RECOMMENDATION:

Approve the retention of Kane, Ballmer & Berkman to provide legal services relating to real estate transactions and affordable housing regarding the Hillcrest Property, in an amount not-to-exceed $100,000.00.

FINANCIAL IMPACT:

No Additional Funding Requested. $100,000 is included in the Adopted FY 2022-23 General Fund Budget.

BACKGROUND:

The City acquired the Hillcrest Property at 384 N. Erbes Road for the purposes of making the site available for the development of affordable housing and is in the process of soliciting project proposals from affordable housing developers. Once an affordable housing partner is selected, the City will enter negotiations with that partner for the transfer of the site and the ultimate construction of the project. To assist in that process, the City is looking to retain a law firm with specific expertise in real estate transactions and affordable housing.

DISCUSSION/ANALYSIS:

The law firm of Kane, Ballmer & Berkman has extensive experience in real estate transactions involving affordable housing. Entering into a legal services agreement with Kane, Ballmer & Berkman will assist the City with the transfer, and ultimate development of, the Hillcrest Property.

Item No.7H
Legal Services For Real Estate and Affordable Housing Expertise July 5, 2022