Thousand Oaks City Council
June 20, 2023

2 ATTACHMENT #2
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1 Solicitation Number: RFP #060920

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Navistar, Inc. dba International Truck, 2701 Navistar Drive, Lisle, IL 60532 (Vendor).

Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires August 1, 2024, unless it is cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.

C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in 






 






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Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.







 







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Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.







 







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A fully executed Sourcewell Price and Product Request Form will be become an amendment to this Contract and be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential members to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at governmentowned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance, Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract.

Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.







 







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B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order may be negotiated between a Participating Entity and Vendor, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. PERFORMANCE BOND. If requested by a Participating Entity, Vendor will provide a performance bond that meets the requirements set forth in the Participating Entity’s order.

D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

E. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or

3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity.

F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable. 






 







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B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).

The Report must contain the following fields:
x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State/Province;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Vendor will submit a check payable to Sourcewell for the administrative fee amount of $1,500 multiplied by the total number of trucks purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Sourcewell-assigned contract number in the memo and must be mailed to the address above “Attn: Accounts Receivable.” Payments must be received no later than 45 calendar days after the end of each calendar quarter.







 







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Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.

10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.

B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.

C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.

D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.

E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. LIABILITY

Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused 






 







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by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.

12. AUDITS
Sourcewell reserves the right to review the books, records, documents, and accounting procedures and practices of the Vendor relevant to this Contract for a minimum of 6 years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

13. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.

If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.

14. INDEMNIFICATION
As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable patent or copyright laws.

15. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and 






 







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promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article.

Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos.
b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.

D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.

16. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.







 







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17. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

18. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.

19. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:







 







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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

20. INSURANCE

A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit







 







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4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Vendor will maintain coverage for all claims the Vendor may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Vendor’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate

6. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. All policies must include there will be no cancellation, suspension, non-renewal, or reduction of coverage without 30 days’ prior written notice to the Vendor.

Upon request, Vendor must provide to Sourcewell copies of applicable policies and endorsements, within 10 days of a request. Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract. 






 







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C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies).

F. SELF-INSURED RETENTIONS. Any self-insured retention in excess of $10,000 is subject to Sourcewell’s approval.

21. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities.

22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.

Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs 






 







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operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work 






 







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Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.







 







Item No.7N
060920-NVS
Rev. 2/2020 16
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right 






 







Item No.7N
060920-NVS
Rev. 2/2020 17
also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

24. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.

Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Navistar, Inc. dba International Truck
By: __________________________ By: __________________________ Jeremy Schwartz Martin White
Title: Director of Operations &
Procurement/CPO
Title: Director Vocational Sales
Date: ________________________
Date: ________________________
Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________








 
































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DPW: 241-20\cp\J:\Council Items\062023 Fleet and Landscape Purchase\Attachment 3 Bid Number: RFP 060920
Item No.7N
Salesperson: Steve Kearney Ph: 805-901-9345
Fx: 805-988-1846
Date: 5/11/2023 Stock# TBD
Name:

Email :

Address:

CITY: Thousand Oaks ST/ZIP CA /
Seller # PHONE: (805) 375-5089 FAX:

Year New/Used Make Model Body Type Price
2025 New INTL MV607 C&C $101,794.16
2024 NEW $28,114.00
Doc Fee $0.00
$129,908.16

7.250% $9,418.34
County
$0.00

4. CA Tire Tax ($1.75 each) 6 $10.50

5. Vehicle Price Including Tax $139,337.00
$0.00
$0.00
$0.00
$139,337.00

BODY TYPE
TRADE ALLOW 9. Optional Svc Contract
AMOUNT OWING a. (DMV) Est. Cert. of Title $0.00 NEED EXEMPT PLATES NET TRADE ALLOW b. Origination fee
STOCK #
Total Other Charges $0.00
Unpaid Balance (Amount Financed) $139,337.00
This order is subject to the written acceptance of Finance Charges Gibbs Truck Centers to which it is Total Amount Due $139,337.00 addressed. Total Sale Amount $139,337.00
Note: If vehicle is Used, The Vehicle is sold "AS IS"
Salesman: Steve Kearney WITH NO WARRANTY unless otherwise endorsed by Seller. [email protected] PURCHASER ACKNOWLEDGES RECEIPT OF AN EXACT Date: 5/11/2023 COPY OF THIS ORDER.

Office: 805-485-0551 Ext. 155
Cell : 805-901-9345 Purchaser:__________________ Date: 5/11/2023 City of Thousand Oaks

RETAIL PRICES
City of Thousand Oaks

LIABILITY INSURANCE COVERAGE FOR BODILY INJURY AND PROPERTY DAMAGE CAUSED TO OTHERS IS NOT INCLUDED

8. Unpaid Balance
successive month commencing *___________________20_____, and as follows:_________________________________________ *If no date is inserted in blank, the first installment is payable one month from date of agreement. and _________installments of $____________each, and ______ installments of $__________each, payable on the same day each $0.00

6. Down Payment/Deposit
City of Thousand Oaks
Payment Schedule: Purchase agrees to pay "TOTAL OF PAYMENTS" (item 9 above) in _____ installments of $___________each

7. Trade Allow
SERIAL #
LANDSCAPE DUMP RETAIL PRICE $37,983.90
[email protected]

LANDSCAPE DUMP
TRUCK C&C RETAIL PRICE $140,475.94 1. Cash Price =

GIBBS INTERNATIONAL INC
TBD

2. Sales Tax
MODEL
SERIAL #

3. Federal Excise Tax (FET)
Total Down/Deposit =

GIBBS TRUCK CENTERS
2201 E VENTURA BLVD OXNARD CA 93036

RETAIL ORDER FOR NEW AND USED

MOTOR VEHICLES AND ATTACHMENTS
04508
I hereby order from you, subject to all terms, conditions and agreements contained here.

Sourcewell Contract #060920 - NVS
YEAR

TRADE-IN
MAKE
Quote #1
ATTACHMENT #4
DPW: 241-20\cp\ev\H:\Council\2023\062023\ Fleet and Landscape Purchase Att 4.pdf Item No.7N
Salesperson: Steve Kearney Ph: 805-901-9345
Fx: 805-988-1846
Date: 5/11/2023 Stock# TBD
Name:

Email :

Address:

CITY: Thousand Oaks ST/ZIP CA /
Seller # PHONE: (805) 375-5089 FAX:

Year New/Used Make Model Body Type Price
2024 New INTL CV515 C&C $80,399.00
2024 NEW $31,468.00
Doc Fee $0.00
$111,867.00

7.250% $8,110.36
County
$0.00

4. CA Tire Tax ($1.75 each) 6 $10.50

5. Vehicle Price Including Tax $119,987.86
$0.00
$0.00
$0.00
$119,987.86

BODY TYPE
TRADE ALLOW 9. Optional Svc Contract
AMOUNT OWING a. (DMV) Est. Cert. of Title $0.00 NEED EXEMPT PLATES NET TRADE ALLOW b. Origination fee
STOCK #
Total Other Charges $0.00
Unpaid Balance (Amount Financed) $119,987.86
This order is subject to the written acceptance of Finance Charges Gibbs Truck Centers to which it is Total Amount Due $119,987.86 addressed. Total Sale Amount $119,987.86
Note: If vehicle is Used, The Vehicle is sold "AS IS"
Salesman: Steve Kearney WITH NO WARRANTY unless otherwise endorsed by Seller. [email protected] PURCHASER ACKNOWLEDGES RECEIPT OF AN EXACT Date: 5/11/2023 COPY OF THIS ORDER.

Office: 805-485-0551 Ext. 155
Cell : 805-901-9345 Purchaser:__________________ Date: 5/11/2023 City of Thousand Oaks

RETAIL PRICES

6. Down Payment/Deposit
YEAR

TRADE-IN
MAKE

GIBBS INTERNATIONAL INC
TBD

2. Sales Tax
MODEL
SERIAL #

3. Federal Excise Tax (FET)
Total Down/Deposit =

GIBBS TRUCK CENTERS
2201 E VENTURA BLVD OXNARD CA 93036

RETAIL ORDER FOR NEW AND USED

MOTOR VEHICLES AND ATTACHMENTS
04508
I hereby order from you, subject to all terms, conditions and agreements contained here.

Sourcewell Contract #060920 - NVS
City of Thousand Oaks
Payment Schedule: Purchase agrees to pay "TOTAL OF PAYMENTS" (item 9 above) in _____ installments of $___________each

7. Trade Allow
SERIAL #
SERVICE BODY RETAIL PRICE $42,481.80
[email protected]

SERVICE BODY
TRUCK C&C RETAIL PRICE $110,950.62 1. Cash Price =
City of Thousand Oaks

LIABILITY INSURANCE COVERAGE FOR BODILY INJURY AND PROPERTY DAMAGE CAUSED TO OTHERS IS NOT INCLUDED

8. Unpaid Balance
successive month commencing *___________________20_____, and as follows:_________________________________________ *If no date is inserted in blank, the first installment is payable one month from date of agreement. and _________installments of $____________each, and ______ installments of $__________each, payable on the same day each $0.00
Quote #2
ATTACHMENT #5
DPW: 241-20\cp\ev\H:\Council\2023\062023\ Fleet and Landscape Purchase Att 5.pdf Item No.7N
Salesperson: Steve Kearney Ph: 805-901-9345
Fx: 805-988-1846
Date: 5/11/2023 Stock# TBD
Name:

Email :

Address:

CITY: Thousand Oaks ST/ZIP CA /
Seller # PHONE: (805) 375-5089 FAX:

Year New/Used Make Model Body Type Price
2025 New INTL MV607 C&C $101,794.16
2024 NEW $39,129.00
Doc Fee $0.00
$140,923.16

7.250% $10,216.93
County
$0.00

4. CA Tire Tax ($1.75 each) 6 $10.50

5. Vehicle Price Including Tax $151,150.59
$0.00
$0.00
$0.00
$151,150.59

BODY TYPE
TRADE ALLOW 9. Optional Svc Contract
AMOUNT OWING a. (DMV) Est. Cert. of Title $0.00 NEED EXEMPT PLATES NET TRADE ALLOW b. Origination fee
STOCK #
Total Other Charges $0.00
Unpaid Balance (Amount Financed) $151,150.59
This order is subject to the written acceptance of Finance Charges Gibbs Truck Centers to which it is Total Amount Due $151,150.59 addressed. Total Sale Amount $151,150.59
Note: If vehicle is Used, The Vehicle is sold "AS IS"
Salesman: Steve Kearney WITH NO WARRANTY unless otherwise endorsed by Seller. [email protected] PURCHASER ACKNOWLEDGES RECEIPT OF AN EXACT Date: 5/11/2023 COPY OF THIS ORDER.

Office: 805-485-0551 Ext. 155
Cell : 805-901-9345 Purchaser:__________________ Date: 5/11/2023 City of Thousand Oaks
YEAR

TRADE-IN
MAKE

GIBBS INTERNATIONAL INC
TBD

2. Sales Tax
MODEL
SERIAL #

3. Federal Excise Tax (FET)
Total Down/Deposit =

GIBBS TRUCK CENTERS
2201 E VENTURA BLVD OXNARD CA 93036

RETAIL ORDER FOR NEW AND USED

MOTOR VEHICLES AND ATTACHMENTS
04508
I hereby order from you, subject to all terms, conditions and agreements contained here.

Sourcewell Contract #060920 - NVS
City of Thousand Oaks
Payment Schedule: Purchase agrees to pay "TOTAL OF PAYMENTS" (item 9 above) in _____ installments of $___________each

7. Trade Allow
SERIAL #
CHIPPER BODY RETAIL PRICE $52,824.15
[email protected]

CHIPPER
TRUCK C&C RETAIL PRICE $140,475.94 1. Cash Price =

RETAIL PRICES
City of Thousand Oaks

LIABILITY INSURANCE COVERAGE FOR BODILY INJURY AND PROPERTY DAMAGE CAUSED TO OTHERS IS NOT INCLUDED

8. Unpaid Balance
successive month commencing *___________________20_____, and as follows:_________________________________________ *If no date is inserted in blank, the first installment is payable one month from date of agreement. and _________installments of $____________each, and ______ installments of $__________each, payable on the same day each $0.00

6. Down Payment/Deposit
Quote #3
ATTACHMENT #6
DPW: 241-20\cp\ev\H:\Council\2023\062023\ Fleet and Landscape Purchase Att 6.pdf Item No.7N
TO: Andrew P. Powers, City Manager
FROM: Clifford G. Finley, Public Works Director
DATE: June 20, 2023
SUBJECT: 2024 Pavement Overlay (CI 5594) and Slurry (MI 2610) Programs RECOMMENDATION:

1. Adopt resolution approving a preliminary list of streets that will be funded in part with FY 2022-23 SB1 Road Maintenance and Rehabilitation Account revenue for construction of the 2024 Pavement Overlay Program (CI 5594).

2. Approve Professional Services Agreement with Pavement Engineering Inc. (PEI), (Santa Clarita, CA) in an amount not-to-exceed $244,927, plus extra services of $25,073 to provide engineering design services, for the 2024 Pavement Overlay (CI 5594) and Slurry Program (MI 2610), with a term ending June 30, 2025.

3. Approve budget appropriation and expenditures in the amount of $270,000 including: $189,150 ($171,427 engineering design services, $17,723 extra services) from A/C #135-0000-311-1000 (Gas Tax Fund, Fund Balance) to A/C #135-5310-631-8300, (CI 5594, Pavement Overlay Program), and $80,850 ($73,500, engineering design services, $7,350 extra services) from A/C #132- 0000-311-1000 (Gas Tax Fund, Fund Balance) to A/C #132-5310-631-5500 (MI 2610, Pavement Slurry Program).

4. Find that this action is not a project as defined under the California Environmental Quality Act.

FINANCIAL IMPACT:
$270,000 Increase to FY 2022-23 Gas Tax Budget. The City is expected to receive an estimated $3.7 million in Road Maintenance and Rehabilitation Program (RMRP) revenue in FY 2023-24. The total estimated 2024 Pavement Overlay and Slurry Program cost is $15,950,000 and will be funded primarily from Gas Tax, Transportation Development Act (TDA), and Road Maintenance and Rehabilitation Account (RMRA) revenue. $15.5 million is included in the Adopted FY 2023-25 Capital Budget for the 2024
Item No.7O
2024 Pavement Overlay CI 5594 and Slurry MI 2610 Programs June 20, 2023

Pavement Overlay and Slurry Program. Additional funding for construction, depending on the result of the bids, may be requested at the time of construction contract award.

BACKGROUND:

The City is responsible for maintaining approximately 380 miles of streets valued at over $700 million. Performing regular maintenance through pavement repairs, sealing, resurfacing, and overlay programs is critical to maintaining those streets.

Staff has completed the preliminary design (in-house) for the 2024 Pavement Program and has established a list of streets and proposed pavement rehabilitation and preservation treatments. The proposed 2024 Pavement Overlay and Slurry Program preliminarily includes 6.0 miles of pavement overlay on arterial streets,

9.4 miles of overlay on collector and residential streets, 5.6 miles of microsurfacing on collector streets, 34.4 miles of slurry seal primarily on residential streets, as well as the installation and modification of approximately 110 curb ramps to comply with Americans with Disabilities Act (ADA) requirements (Attachment #1).

Based on the type of pavement maintenance treatments, these programs will be split into two different contracts: the 2024 Pavement Overlay Program to include overlay, micro-surfacing, curb ramps, and pavement repairs (CI 5594 and CI 5595), and the 2024 Pavement Slurry Program for applying slurry treatments on residential streets (MI 2610).

The Road Repair and Accountability Act of 2017 (SB 1) established the RMRA to address deferred maintenance on the state highway and local street and road systems. SB 1 requires that funds be used for road maintenance, safety projects, pedestrian and bicycle safety projects, transportation facilities, and drainage projects. The RMRA is funded by a gasoline excise tax, a diesel excise tax, vehicle registration surcharges, and zero-emission vehicle registration surcharges.

RMRA revenue is split 50/50 between state highway and local street and road projects. SB 1 appropriates the RMRA revenue to cities and counties using the same formula based on registered vehicles and total road mileage. The City’s share of RMRA revenue in 2017 was approximately $2.2 million, which has increased to an estimated $3.1 million in FY 2022-23. SB 1 requires each agency to file a list of projects to be funded with RMRA revenues annually with the State Controller’s Office. The list of projects to be funded by FY 2022-23 RMRA is due to the California Transportation Commission (CTC) by July 1, 2023.

Item No.7O
2024 Pavement Overlay CI 5594 and Slurry MI 2610 Programs June 20, 2023

DISCUSSION/ANALYSIS:

Staff is in the process of finalizing the project design including plans, specifications, and estimates for bidding purposes and requires assistance from a civil engineering firm to verify the proposed pavement treatments, prepare striping plans and technical specifications, and provide design support during the bidding and construction stages. Staff is performing more in-house tasks for the 2024 Pavement Program compared to the previous pavement programs. Such tasks include conducting field survey of curb ramps, assessing pavement repair needs, georeferencing, marking in the repair areas in field, mapping, and preparing cost estimates for the repair areas.

In accordance with Government Code section 4526 and Thousand Oaks Municipal Code section 3-10.401, on April 21, 2023, the City publicly advertised a formal Request for Proposals/Qualifications (RFP/Q) for engineering professional services in connection with 2024 Pavement Overlay (CI 5594) and Slurry Program (MI 2610). The RFP/Q was published in the Thousand Oaks Acorn newspaper and on the City’s e-procurement website.

Unlike the low bid requirements of the Public Contract Code, contracts for professional, management, general or special services should only be awarded to firms or persons who have demonstrated an adequate level of experience, competence, training, credentials, resources, staffing, and other professional qualifications necessary for more than a satisfactory performance of the services solicited. The award of an RFP/Q is based upon a variety of factors that demonstrate best value to the agency for the solicited scope of service. The cost of the service may be considered as one of those factors; however, the lowest cost is not the sole factor in deciding who will be awarded the contract.

On May 12, 2023, the City received three proposals as follows:

Name Location

1. Pavement Engineering, Inc. (PEI) Santa Clarita, CA

2. Nichols Consulting Engineers, CHTD. (NCE) Fountain Valley, CA

3. Willdan Engineering Industry, CA
Staff evaluated each proposal for content, qualifications, and quality. PEI was selected to provide pavement engineering and design services, based on:

1. Experience with program materials and qualifications.

2. Key personnel experience with similar projects.

3. Knowledge of scope and project approach; and

4. Best overall qualifications and proposal.

Item No.7O
2024 Pavement Overlay CI 5594 and Slurry MI 2610 Programs June 20, 2023

Staff recommends City Council approve the Professional Services Agreement with PEI for a not-to-exceed amount of $244,927 plus extra services of $25,073 (Attachment #2). These costs are significantly less than the cost of design services for the 2022 Paving Program because of in-house tasks performed by staff.
2024 Pavement Program Estimated Cost
Design and Support Services (This Action) $ 270,000
Monument Preservation (Future) $ 600,000
Testing and Inspection Services (Future) $ 800,000
Pavement Overlay Construction (Future) $11,180,000
Pavement Slurry Construction (Future) $ 1,900,000
Contingency $ 1,200,000
TOTAL $15,950,000
Following the completion of the final design, staff will return to City Council for authorization to bid the project in Fall 2023.

The following is a preliminary project schedule:

Complete Design Fall 2023
Bid Process and Award Winter 2024
Construction Spring 2024 to Fall 2024
In addition, staff recommends City Council adopt a resolution (Attachment #3) approving the preliminary list of streets that will be funded in part with RMRA revenues for the construction of the 2024 Pavement Overlay Program (CI 5594).

Prior to passage of SB 1, the City received approximately $1.7 million in gas tax revenue annually. With the passage of SB 1 together with the ability of the City to use TDA revenue for streets and roads and increases in gas tax revenue, the City is expected to receive $7.2 million in FY 2023-24, with $7.0 million available for the paving program.

Community Outreach: Staff will develop a comprehensive outreach campaign to keep residents informed and up to date. The outreach plan will include a project logo, slogan, project webpage (www.toaks.org/streets), and a dedicated project phone number (805-449-2487). In addition, staff will notify residents prior to construction using City social media outlets, changeable message signs, and project identification boards. Notices will be distributed to local utilities and HOAs impacted by street closures. Public outreach will continue as work progresses on this project with regular updates sent through all City communication outlets.

Item No.7O
2024 Pavement Overlay CI 5594 and Slurry MI 2610 Programs June 20, 2023

This action is not a project as defined under the California Environmental Quality Act because this action will not result in a direct or foreseeable indirect physical change in the environment [14 CCR 15060(c)].

This project meets City Council’s Top Ten Priorities #9, “Public Works Infrastructure Investments.”
CIP PROJECT PRIORITY (as outlined in proposed FY 2022-23 and FY 2023- 24 CIP Program Budget)
Priority Two – Necessary, but not essential, and there could be consequences if deferred.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goals:

C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.

PREPARED BY: Michelle McCarty, Engineering Associate
Attachments:

Attachment #1 – 2024 Pavement Overlay and Slurry Program Map Attachment #2 – Agreement with Pavement Engineering Inc.

Attachment #3 – Resolution
DPW: 850-20\ev\Council\2023\062023\CI5594\MI2610\2024 Pavement Overlay and Slurry Program staff report.docx Item No.7O
$77$&+0(17ꢀꢁꢂ 2024 Pavement Overlay and Resurfacing Program - CI 5594 and MI 2621601 Overlay
TMO

8.04 7.23
Micro
Slurry

5.60 34.36
TOTAL 55.23
Slurry - Additive 4.35
Prepared on May 19, 2023
'3:ꢀꢁꢂꢃꢄꢅꢆꢄ?HY?&RXQFLO?ꢆꢄꢆꢇ?ꢄꢈꢆꢄꢆꢇ?&,ꢃꢃꢉꢊ?0,ꢆꢈꢋꢄ?ꢆꢄꢆꢊꢁ3DYHPHQW 2YHUOD\ DQG 6OXUU\ 3URJUDP $WWꢁꢋꢌSGI Item No.7O
ATTACHMENT #2
DPW: 850-20\ev\Council\2023\062023\CI5594\MI2610\2024 Pavement Overlay and Slurry Program Att 2.docx

2024 Pavement Overlay (CI 5594) and
Slurry Program (MI 2610) Pavement
Engineering and Design Services

AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN THE CITY OF THOUSAND OAKS
AND
PAVEMENT ENGINEERING, INC.

THIS AGREEMENT is made and entered into this 20th day of June, 2023, by and between CITY OF THOUSAND OAKS, a municipal corporation ("City"), and PAVEMENT ENGINEERING, INC. ("Consultant").

City and Consultant agree as follows:

1. RETENTION OF CONSULTANT
City hereby retains Consultant, and Consultant hereby accepts such engagement, to perform the services described in Section 2. Consultant warrants it has the qualifications, experience, and facilities to properly and timely perform said services.

2. DESCRIPTION OF SERVICES
The services to be performed by Consultant are as follows:

Professional services in conjunction with the pavement design, plans, bid support, and construction support for the 2024 Pavement Overlay and Slurry Programs.

Services and deliverables shall generally include meetings, technical plans and specifications, and are more particularly set forth in the Scope of Work, attached as Exhibit “A,” which is incorporated herein by reference.

3. COMPENSATION AND PAYMENT
(a) Maximum and Rate. The total compensation payable to Consultant by City for the services under this Agreement SHALL NOT EXCEED the sum of $244,927.00 (herein "not to exceed amount"), and shall be earned as the work progresses on the following basis:

Hourly, at the hourly rates and with reimbursement to Consultant for those expenses set forth in Consultant's Schedule of Fees, attached as Exhibit "B" and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon Consultant until December 31, 2023, after which any change in the rates and expenses must be approved in writing by City's Project Manager (City is Item No.7O
DPW: 850-20\ev\Council\2023\062023\CI5594\MI2610\2024 Pavement Overlay and Slurry Program Att 2.docx

to be given 60 days’ notice of any rate increase request), provided the not to exceed amount is the total compensation due to Consultant for all work described under this Agreement..
(b) Payment. Consultant shall provide City with written verification of the actual compensation earned, in a form satisfactory to City's Project Manager.

Invoices shall be made no more frequently than on a monthly basis, and describe the work performed (including, if applicable, a list of hours worked by personnel classification). All payments shall be made within 30 days after City’s approval of the invoice.
(c) Extra Services. Additional work not reasonably encompassed by the Scope of Services described in Section 2 may be agreed upon only by execution of a written Amendment to this Agreement. No liability or right to compensation for extra services shall exist without such Amendment. Unless otherwise stated in the Amendment, applicable rates for extra services shall be at the rates set forth in Exhibit “B.”

4. CITY PROJECT MANAGER
The services to be performed by Consultant shall be accomplished under the general direction of, and coordinate with, City's "Project Manager", as that staff person is designated by City from time to time, and who presently is Michelle McCarty.

5. TERM, PROGRESS AND COMPLETION
The term of this Agreement is from the date first written above to June 30, 2025 unless term of this Agreement is extended, or the Agreement is terminated as provided for herein.

City Manager or his or her designee shall have the authority to extend the term of this Agreement in writing no more than 3 separate times, for a period of 1 year each. Extensions of time shall be memorialized by execution of a written amendment.

Consultant shall not commence work on the services to be performed under the Agreement until (i) Consultant furnishes proof of insurance as required by paragraph 9 below, and (ii) City’s Project Manager gives written authorization to proceed with the work. All services shall be completed within the term of this Agreement,
Item No.7O
DPW: 850-20\ev\Council\2023\062023\CI5594\MI2610\2024 Pavement Overlay and Slurry Program Att 2.docx

6. OWNERSHIP OF DOCUMENTS
All drawings, designs, data, photographs, reports and other documentation (other than Consultant's drafts, notes and internal memorandum), including duplication of same prepared by Consultant in the performance of these services, are the property of City. City shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when requested by City. City agrees to hold Consultant harmless from all damages, claims, expenses, and losses arising out of any reuse of the plans, specifications, graphics, brochures, reports, and other documentation for purposes other than those described in this Agreement, unless written authorization of Consultant is first obtained.

7. PERSONAL SERVICES/NO ASSIGNMENT/SUBCONTRACTS
This Agreement is for professional services, which are personal to City.

Sam Ho is deemed to be especially experienced and is a key member of Consultant's firm, and shall be directly involved in performing, supervising or assisting in the performance of this work. This key person shall communicate with, and periodically report to, City on the progress of the work. Should said individual be removed from assisting in this contracted work for any reason, City may terminate this Agreement.

This Agreement is not assignable by Consultant without City's prior written consent.

The following portions of the work described in this Agreement may be subcontracted out to other parties by Consultant: Preparation of the Striping Plans by Stantec Consulting Services Inc.

8. HOLD HARMLESS AND INDEMNITY
(a) Hold Harmless for Consultant's Damages. Consultant holds City, its elected officials, officers, agents, employees and volunteers, harmless from all of Consultant's claims, demands, lawsuits, judgments, damages, losses, injuries or liability to Consultant, to Consultant's employees, to Consultant’s contractors or subcontractors, or to the owners of Consultant's firm, which damages, losses, injuries or liability occur during the work or services required under this Agreement, or performance of any activity or work required under this Agreement. (b) Defense and Indemnity of Third Party Claims/Liability. To the maximum extent allowed by law, Consultant shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, agents, employees and volunteers from and against all liability including, but not limited to, loss, damage, expense, cost (including without limitation reasonable legal counsel Item No.7O
DPW: 850-20\ev\Council\2023\062023\CI5594\MI2610\2024 Pavement Overlay and Slurry Program Att 2.docx

fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in the Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of City. Should conflict of interest principles preclude a single legal counsel from representing both City and Consultant, or should City otherwise find Consultant’s legal counsel unacceptable, then Consultant shall reimburse City its costs of defense, including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay City any final judgment rendered against City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of Consultant’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

Consultant’s obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this Agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of the Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City.
(c) Nonwaiver. City does not waive, nor shall be deemed to have waived, any indemnity, defense or hold harmless rights under this section because of the acceptance by City, or the deposit with City, of any insurance certificates or policies described in Section 9.

9. MINIMUM SCOPE AND LIMIT OF INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, and any extension thereof, policies of insurance of the type and amounts described below and in a form that is satisfactory to City.

Coverage shall be at least as broad as:

Item No.7O
DPW: 850-20\ev\Council\2023\062023\CI5594\MI2610\2024 Pavement Overlay and Slurry Program Att 2.docx

(a). Commercial General Liability (CGL): Consultant shall, at Consultant's sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry General Liability insurance coverage at least as broad as Insurance Services form CG 00 01 in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate for bodily injury, personal and advertising injury and property damage, including without limitation, blanket contractual liability.
(b). Automobile Liability: Consultant shall, at Consultant's sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry Automobile Liability insurance coverage at least as broad as Insurance Services form CA 00 01 or the exact equivalent covering bodily injury and property damage for all activities of Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage of any owned, hired, non-owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
(c). Worker’s Compensation: Consultant shall, at Consultant's sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry workers’ compensation statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident for bodily injury or disease. Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its elected officials, officers, agents, employees and volunteers for all work performed by Consultant, its employees, agents and subcontractors.
(d). Professional Errors and Omissions Insurance: Consultant shall, at Consultant’s sole cost and expense throughout the term of this Agreement, and any extensions thereof, carry professional errors and omissions coverage of no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate, with tail coverage for an extended reporting period of three (3) years.

If Consultant maintains higher limits than the minimum shown above, City requires and shall be entitled to coverage for the higher limits maintained by Consultant.

Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Other Insurance Provisions
Additional Insured Status
City, its elected officials, officers, agents, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Consultant including materials, parts, or equipment furnished in connection with such work or Item No.7O
DPW: 850-20\ev\Council\2023\062023\CI5594\MI2610\2024 Pavement Overlay and Slurry Program Att 2.docx

operations. General liability coverage can be provided in the form of an endorsement to Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 10 01 and CG 20 37 10 01 if a later edition is used). The provision shall also apply to any excess liability policies. In addition, Consultant shall ensure that the automobile liability policy contains a provision covering City as an additional insured and shall obtain an endorsement to that effect if it does not.

Excess Insurance
The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Umbrella or excess policies shall provide coverage at least as broad as specified for underlying coverages and covering those insured in the underlying policies. Coverage shall be “pay on behalf” with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion of claims or suits by one insured against the other. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and no-contributory basis for the benefit of City as required in written contract or agreement before City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

City’s Rights of Enforcement
In the event any policy of insurance required under this Agreement does not comply with these specifications or is cancelled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant, or City will withhold amounts sufficient to pay premium from Consultant’s payments. In the alternative, City may cancel this Agreement.

City’s Right to Revise Specifications
City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant's compensation.

Primary and Non-Contributory Coverage
For any claims related to this Agreement, Consultant's insurance coverage shall be primary insurance as respects City, its elected officials, officers, agents, employees and volunteers. Any insurance or self-insurance maintained by City, Item No.7O
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its officers, officials, employees or volunteers shall be excess of Consultant's insurance and shall not contribute with it and shall be at least as broad as CG 20 01 04 13.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to City.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. City may require Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with a current A.M. Best’s rating of no less than A:VII, (unless otherwise acceptable to City).

Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its elected officials, officers, agents, employees or volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications - to waive their right of recovery prior to a loss. Consultant hereby waives his own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors. Copies of these waivers shall be submitted to City prior to commencement of work.

Claims Made Policies
If any of the required policies provided coverage on a claims-made basis:
(a). The Retroactive Date must be shown and must be before the date of the Agreement or the beginning of contract work.
(b). Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the work required under this Agreement.

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(c). If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

Verification of Coverage
Consultant shall provide City with copies of certificates (on City certificate form or an Accord form as modified per City direction) for all policies, with the appropriate named additional insured coverage and an endorsement that they are not subject to cancellation without 30 days prior written notice to City. All certificates and endorsements are to be received and approved by City before work commences.

However, failure to obtain the required documents prior to the work beginning shall not waive Consultant's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

10. RELATION OF THE PARTIES
a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

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11. CORRECTIONS
In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work that may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant or withheld from any funds due to Consultant hereunder.

12. TERMINATION BY CITY
City may terminate without cause any or all of the services agreed to be performed under this Agreement upon 30 calendar days’ written notice. If termination is for cause, no advance notice need be given. In the event of termination, Consultant shall have the right and obligation to immediately assemble work in progress for the purpose of closing out the job. All compensation for actual work performed and charges outstanding at the time of termination shall be payable by City to Consultant within 30 days following submission of a final statement by Consultant unless termination is for cause. In such event, Consultant shall be compensated only to the extent required by law.

13. ACCEPTANCE OF FINAL PAYMENT CONSTITUTES RELEASE
The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within 10 calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subcontractors, agents and consultants for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors, agents and consultants.

14. AUDIT OF RECORDS
Consultant shall maintain, in accordance with generally accepted accounting principles, complete and accurate records of all activities and operations relating to this Agreement. Records, including but not limited to, timecards, employment records, work progress reports, reimbursements, invoices, project records, proprietary data and information, as well as licensed software and any electronic records shall be kept for a period of four years beyond the Item No.7O
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termination of this Agreement. Consultant agrees that City, or its authorized representative, shall have the right to examine, audit, excerpt, copy or transcribe any of the records pertaining to this Agreement at any time during normal business hours. Consultant shall reimburse City for all reasonable costs of the audit, including travel time and auditor costs, should such audit reveal an overcharge of five (5) percent or more. Any overcharge will be considered a breach of this Agreement and could be cause for termination. The obligations of this section shall be explicitly included in any subcontracts or other agreements entered into by Consultant with respect to this Agreement.

15. WAIVER; REMEDIES CUMULATIVE
Failure by a party to insist upon the strict performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand strict compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

16. CONFLICT OF INTEREST
Consultant is unaware of any City employee or official that has a financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this Agreement, Consultant shall not offer, encourage or accept any financial interest in Consultant's business by any City employee or official.

17. CONSTRUCTION OF LANGUAGE OF AGREEMENT
The provisions of this Agreement shall be construed as a whole according to its common meaning of purpose of providing a public benefit and not strictly for or against any party. It shall be construed consistent with the provisions hereof, in order to achieve the objectives and purposes of the parties. Wherever required by the context, the singular shall include the plural and vice versa, and the masculine gender shall include the feminine or neutral genders or vice versa.

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18. MITIGATION OF DAMAGES
In all situations arising out of this Agreement, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.

19. GOVERNING LAW
This Agreement, and the rights and obligations of the parties, shall be governed and interpreted in accordance with the laws of the State of California.

Should litigation occur, venue shall be in Superior Court of Ventura County.

20. TAXPAYER IDENTIFICATION NUMBER
Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as most recently issued by the Internal Revenue Service.

21. NON-APPROPRIATION OF FUNDS
Payments due and payable to Consultant for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of City funds. In the event City has not appropriated sufficient funds for payment of Consultant’s services beyond the current fiscal year, this Agreement shall cover only those costs incurred up to the conclusion of the current fiscal year.

22. MODIFICATION/AMENDMENT OF AGREEMENT
Any amendment, modification, or variation of the terms or tasks of this Agreement shall be in writing and shall be effective only upon the mutual written approval of the City and Consultant.

23. USE OF THE TERM “CITY”
Reference to “City” in this Agreement includes the City Manager or any authorized representative acting on behalf of City.

24. PERMITS AND LICENSES
Consultant, at its sole expense, shall obtain and maintain during the term of this Agreement all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

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25. CAPTIONS
The captions or headings in this Agreement are for convenience only and in no other way define, limit or describe the scope or intent of any provision or section of the Agreement.

26. AUTHORIZATION
Each party has expressly authorized the execution of this Agreement on its behalf and binds said party and its respective administrators, officers, directors, shareholders, divisions, subsidiaries, agents, employees, successors, assigns, principals, partners, joint venturers, insurance carriers and any others who may claim through it to this Agreement.

27. ENTIRE AGREEMENT BETWEEN PARTIES
Except for Consultant's proposals and submitted representations for obtaining this Agreement, this Agreement supersedes any other agreements, either oral or in writing, between the parties hereto with respect to the rendering of services and contains all of the covenants and agreements between the parties with respect to said services.

28. PARTIAL INVALIDITY
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

29. NOTICES
Any notice required to be given hereunder shall be deemed to have been given by submitting said notice via email as follows:

TO CITY: Michelle McCarty
Public Works Department
City of Thousand Oaks
2100 Thousand Oaks Boulevard
Thousand Oaks, CA 91362
[email protected]
TO CONSULTANT: Joseph L. Ririe, P.E
Pavement Engineering Inc.
3485 Sacramento Dr, Suite A
San Luis Obispo, CA 93401

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30. SIGNATURES
(a) Counterparts. This Agreement may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which together shall constitute one and the same instrument.
(b) Scanned Signatures. In the event that any signature is delivered by facsimile transmission or submitted electronically as a scanned image (i.e. files with .pdf, .tiff or .jpeg extensions), such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or scanned signature page were an original thereof.
(c) Digital/Electronic Signatures. This Agreement may be executed through the use of digital or electronic signatures provided they meet the requirements of the Electronic Signatures in Global and National Commerce (ESIGN) Act and the California Uniform Electronic Transactions Act (UETA) and are produced using a City-approved method. The presence of an electronic signature on this document shall be construed as the parties’ consent to do business electronically.

In concurrence and witness whereof, this Agreement has been executed by the parties effective on the date and year first above written.

PAVEMENT ENGINEERING INC.

Joseph L Ririe, P.E., President
William Long, CEO/CFO

CITY OF THOUSAND OAKS
Kevin McNamee, Mayor
ATTEST:

Laura B. Maguire, City Clerk
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APPROVED AS TO ADMINISTRATION:

Andrew P. Powers, City Manager
APPROVED BY DEPARTMENT HEAD:

Clifford G. Finley, Public Works Director
APPROVED AS TO FORM:

Office of the City Attorney
Tracy Friedl, Assistant City Attorney
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EXHIBIT A

SCOPE OF WORK
2024 Pavement Overlay (CI 5594) and Slurry Program (MI 2610) Pavement Engineering and Design Services
The scope of work is described below:

Task 1 - Pavement Engineering and Design
Task 1.1 Consultant shall visually evaluate the pavement condition of each of the proposed project streets in Appendix A. During review, Consultant shall collect surface condition information and visually identify potential base and subgrade problems. Considering the City’s preliminary recommendations, the Consultant shall provide a report for final selection of streets and their rehabilitation and preservation treatments and analyze the following elements: (a) surface condition, (b) identify the condition of the base and subgrade where needed.

Task 1.2 Consultant shall perform deflection testing, coring and analysis.

After the initial assessment, Consultant shall identify selected streets requiring additional evaluation to determine the asphalt layer thickness. Deflection tests will be performed at 100-foot maximum intervals in each through lane (minimum of 10 tests per lane). Left / Right turn pockets and two-way median turn lanes will not be included. Coring will be performed at 500-foot maximum intervals over the street segment (minimum of 2 cores per segment). All streets to be approved by engineer.

Milestone 1. Initial completion of Tasks 1.1 to 1.2 shall be submitted by July 19, 2023, for the City review and comments.

Consultant shall provide the City with sufficient documentation of street condition, treatment selection, and striping plans.

Task 1.3 Consultant shall change the existing striping and prepare new Striping Plans as follows:

Task 1.3-A Westlake Boulevard (AREA 256/259) - north of Avenida de los Arboles to end: Where the segment
becomes a 2-lane road, narrow down the through
lanes and create a 11' wide buffer lane. Within the
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zone, 11' single travel lane, and 12' wide center
painted median.

Task 1.3-B Pederson Road (AREA 246) - between Olsen Road and 23 Freeway, switch the bike lane and buffered
bike lane layout on the northbound side of street
(currently has the buffer zone next to the curb.

Between 23 Freeway and Rustic Glen, narrow travel
lane to 11’ width, add a buffered bike lane, provide
minimum 7’ wide bike lane and replace 2 hr parking
zone signs with “No Parking Anytime” signs.

Task 1.3-C Sunset Hills Boulevard - (AREA 189/239) from 23 Freeway to Erbes Road, convert the #2 eastbound
lane to a right turn only lane at Erbes Road. Bike
lane will move to the left of the right turn only lane at the intersection consistent to Road Standards Plate
7-4 titled “Standard Green Bike Lane Markings”.

Install green bike lane markings where bike lane
shifts to the left side of the right turn lane per Plate 7-4. From Erbes Road to Avenida Amaranto,
eliminate the #2 through lane and make it into a
buffer zone with a minimum 7’ wide bike lane. From
Avenida Amaranto to easterly project limits, install a
buffered bike lane by narrowing travel lane to 11’
width, provide minimum 7’ wide bike lane, with
remaining with to be devoted to buffer zone.

Task 1.3-D Rolling Oaks Drive (AREA 160) - between
Moorpark Road to Los Padres Drive, widen bike lane
to minimum 7’ width and provide buffered zone to
narrow down through lane to 11’ maximum (traffic
calming purposes).

Task 1.3-E Reino Road (AREA 20) - from Old Conejo Road to Borchard Road. Add 4” white shoulder striping at 8’
along both sides for parking. Install sharrows as
recommended in City’s ATP.

Task 1.4 Consultant shall provide the final draft of documents incorporating City’s review comments from Milestone 1, final draft of Task 1.3 (Striping Plans), and technical specifications.

Milestone 2. Task 1.4 final draft of documents, striping plans, and technical specifications shall be submitted by August 14, 2023, for the City review and comments.

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Task 1.5 Consultant shall prepare and submit the final contract documents incorporating City comments from Milestone 2 including Technical Specifications and striping plans.

Milestone 3. Consultant shall complete Task 1.5 by September 18, 2023.

Task 2 – Support Services during Bid Process
Consultant shall preform the following tasks after the project has been advertised for bids:

Task 2.1 Responding to Requests for Information during the bid process (allow for eight RFI’s.)
Task 2.2 Prepare addenda (allow for three).

Task 3 – Support Services during Construction
Consultant shall perform the following tasks during construction.

Task 3.1 Material Submittal Review, Consultant shall determine the required submittals for the project and provide submittal reviews to ensure compliance with contract documents.

Task 3.2 Attend Pre-Construction, up to five progress meetings and allow three site visits.

Task 3.2 Preparation of record drawings.

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APPENDIX A
AreaID Street Name Beginning Location End Location
096-0606 Ballina CT Marcello AV END (S)
096-0606 Brookside PL Cypress ST END (E)
096-0606 Capitan ST Greenmeadow AV N Charro AV
096-0606 Capitan ST Charro AV Venado AV
096-0606 Capitan ST Venado AV Ensenada AV
096-0606 Capitan ST Ensenada AV Lindawood ST
096-0606 Capitan ST Lindawood ST Cypress ST
096-0606 Capitan ST Cypress ST Tupelo Wood CT
096-0606 Capitan ST Tupelo Wood CT W Lynn Rd RD W
096-0606 Castilian AV N Newbury RD END (N)
096-0606 Castilian AV N Newbury RD Lindawood ST
096-0606 Castilian CT Lindawood ST END (S)
096-0606 Cedar Crest CT Lindawood ST END (S)
096-0606 Charro AV Newbury RD Capitan ST
096-0606 Cypress ST Windtree AV END (E)
096-0606 Cypress ST Windtree AV Brookside PL
096-0606 Cypress ST Brookside PL Greenmeadow AV N
096-0606 Cypress ST Greenmeadow AV N Jacaranda AV
096-0606 Cypress ST Jacaranda AV Palmgrove AV
096-0606 Cypress ST Capitan ST Palmgrove AV
096-0606 Ensenada AV Newbury RD Capitan ST
096-0606 Greenmeadow AV N Newbury RD Capitan ST
096-0606 Greenmeadow AV N Capitan ST Cypress ST
096-0606 Greenmeadow AV N Cypress ST W Lynn Rd RD N
096-0606 Jacaranda AV Cypress ST Pamela Wood ST
096-0606 Lindawood ST Castilian AV N Cedar Crest CT
096-0606 Lindawood ST Capitan ST Cedar Crest CT
096-0606 MARCELLO AV N Newbury RD Ballina CT
096-0606 MARCELLO AV N Ballina CT Marcello AV W
096-0606 MARCELLO AV W Marcello AV N END (E)
096-0606 Oak Shadow View PL Windtree AV END (E)
096-0606 Palmgrove AV Cypress ST Pamela Wood ST
096-0606 Pamela Wood ST Jacaranda AV END (E)
096-0606 Pamela Wood ST Jacaranda AV Palmgrove AV
096-0606 Trailside CT Newbury RD END (N)
096-0606 Tupelo Wood CT Capitan ST END (W)
096-0606 Venado AV Newbury RD Capitan ST
096-0606 Whispering Oaks PL Windtree AV END (E)
096-0606 Windtree AV Newbury RD Oak Shadow View PL
096-0606 Windtree AV Oak Shadow View PL Whispering Oaks PL 096-0606 Windtree AV Whispering Oaks PL Cypress ST
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189-0810 Sunset Hills BL Olsen RD E Avenida Verano
189-0810 Sunset Hills BL Avenida Verano Corte Cancion CTE 189-0810 Sunset Hills BL Corte Cancion CTE CALLE ROCHELLE AreaID Street Name Beginning Location End Location
189-0810 Sunset Hills BL Calle Rochelle 23 WB Off Sunset Hills 189-0810 Sunset Hills BL Erbes RD Sunset Hills BL
239-0910 Sunset Hills BL Erbes RD Avenida Amaranto
200-0909 Meadow Brook CT Erbes RD Shady Brook DR
200-0909 Meadow Brook CT Shady Brook DR END (W)
200-0909 Parkwood CT Shady Brook DR END (W)
200-0909 Rosewood CT Shady Brook DR END (W)
200-0909 Shady Brook CT Shady Brook DR END (W)
200-0909 Shady Brook DR Parkwood CT Rosewood CT
200-0909 Shady Brook DR Rosewood CT Smokewood CT
200-0909 Shady Brook DR Smokewood CT Meadow Brook CT
200-0909 Shady Brook DR Meadow Brook CT Willow Tree CT
200-0909 Shady Brook DR Willow Tree CT Shady Brook CT
200-0909 Shady Brook DR Oak Brook DR Shady Brook CT
200-0909 Smokewood CT Shady Brook DR END (W)
200-0909 Willow Tree CT Shady Brook DR END (W)
357-0135 Lindero Canyon RD Kanan RD E Lakeview Canyon RD N 357-0135 Lindero Canyon RD Lakeview Canyon RD N Bowfield ST 357-0135 Lindero Canyon RD Bowfield ST WESTCREEK LN
357-0135 Lindero Canyon RD Rockfield ST WESTCREEK LN
357-0135 Lindero Canyon RD Rockfield ST Concerto DR
357-0135 Lindero Canyon RD SYMPHONY LN Concerto DR
357-0135 Lindero Canyon RD Blackbird AV END (S) CITY LIMITS 357-0135 Lindero Canyon RD Blackbird AV Symphony LN
337-1003 Lakeview Canyon RD Via Merida Baxter WY
337-1003 Lakeview Canyon RD Baxter Way Via Merida
337-1003 Lakeview Canyon RD Via Merida la tienda Rd
337-1003 Lakeview Canyon RD S Thousand Oaks BL E Baxter WY 337-1003 Lakeview Canyon RD S Via Merida La Tienda DR
337-1003 Lakeview Canyon RD S La Tienda DR BRIDGE
290-0904 Auburn CT Thousand Oaks BL E Automall DR
290-0904 Auburn CT Thousand Oaks BL E END (N)
290-0904 Automall DR Duesenberg DR Automall DR (ELBOW)
290-0904 Automall DR Auburn CT Automall DR (ELBOW)
290-0904 Automall DR Auburn CT Marmon AV S
290-0904 Automall DR Marmon AV S Cord AV S
290-0904 Automall DR Cord AV S Pierce Arrow AV S
290-0904 Automall DR Pierce Arrow AV S END(SE)
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290-0904 Cord AV S Thousand Oaks BL E Automall DR
290-0904 Marmon AV S Thousand Oaks BL E Automall DR
290-0904 Packard CT Thousand Oaks BL E END (S)
290-0904 Pierce Arrow AV S Thousand Oaks BL E Automall DR 325-0803 Briarglen AV Valecroft AV Kerryglen ST
325-0803 Bridgegate ST Valecroft AV Thornhill AV
AreaID Street Name Beginning Location End Location
325-0803 Castleview CT Valecroft AV END (N)
325-0803 Kerryglen ST Valecroft AV Briarglen AV
325-0803 Kerryglen ST Briarglen AV Thornhill AV
325-0803 Shadowglen CT Valecroft AV END (W)
325-0803 Thornhill AV Kerryglen ST END (N)
325-0803 Thornhill AV Kerryglen ST Bridgegate ST
325-0803 Valecroft AV Castleview CT END (W)
325-0803 Valecroft AV Castleview CT Shadowglen CT
325-0803 Valecroft AV Shadowglen CT Briarglen AV
325-0803 Valecroft AV Kerryglen ST Briarglen AV
325-0803 Valecroft AV Kerryglen ST Bridgegate ST
259-1009 Westlake BL Hollycrest AV EAGLES CLAW AV
259-1009 Westlake BL HOLLYCREST Arianna Ln
259-1009 Westlake BL Autumn Ridge DR Arianna Ln
259-1009 Westlake BL Eagles Claw AV LIMESTONE DR
259-1009 Westlake BL Ave De Los Arboles E Limestone DR
318-1003 Via Merida Thousand Oaks BL E Lakeview Canyon RD 319-1004 Via Merida Thousand Oaks BL E Country Valley RD 346-0705 Thousand Oaks BL E Moorpark RD N PLAZA WY
346-0705 Thousand Oaks BL E Houston DR Clay CT
346-0705 Thousand Oaks BL E Baker AV PLAZA WY
346-0705 Thousand Oaks BL E Boardwalk AV Baker AV
346-0705 Thousand Oaks BL E Boardwalk AV Parker AV
346-0705 Thousand Oaks BL E Parker AV Lombard ST
346-0705 Thousand Oaks BL E Clay CT LONG CT
346-0705 Thousand Oaks BL E Hodencamp RD Lombard ST
346-0705 Thousand Oaks BL E Houston DR Taylor CT
346-0705 Thousand Oaks BL E TAYLOR CT W HWY 23 FRONTAGE RD 346-0705 Thousand Oaks BL E Rancho RD S E HWY 23 FRONTAGE RD 346-0705 Thousand Oaks BL E CUNNINGHAM RD OAK LN
346-0705 Thousand Oaks BL E Maegan PL OAK LN
346-0705 Thousand Oaks BL E Erbes RD MEGAN PL
346-0705 Thousand Oaks BL E 23 Fwy EB On 101 Fwy NB F 23 Fwy WB On 101 Fwy NB F 346-0705 Thousand Oaks BL E Cunningham RD S RANCHO RD
346-0705 Thousand Oaks BL E Packard CT Pierce Arrow AV S 153-0707 Briarcliff RD Equestrian AV Montgomery RD
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153-0707 Briarcliff RD Montgomery RD Strawberry Hill RD 153-0707 Briarcliff RD Strawberry Hill RD Windsor DR
153-0707 Equestrian AV Briarcliff RD END (N)
153-0707 Equestrian AV Briarcliff RD END (S)
153-0707 Montgomery RD Janss RD E Briarcliff RD
153-0707 Strawberry Hill RD Windsor DR Briarcliff RD
234-0907 Erbes RD Tubbs ST Falmouth ST
234-0907 Erbes RD El Monte DR Marview DR
AreaID Street Name Beginning Location End Location
234-0907 Erbes RD Marview DR Sapra ST
234-0907 Erbes RD Sapra ST La Granada DR
234-0907 Erbes RD La Granada DR Hood DR
234-0907 Erbes RD Hood DR Tubbs ST
196-0809 Calle Almendro Rollings AV Calle Olmo
196-0809 Calle Almendro Calle Castano Calle Damasco
196-0809 Calle Almendro Calle Olmo Calle Damasco
196-0809 Calle Damasco Calle Almendro END (N)
196-0809 Calle Damasco Calle Almendro Ave De Los Arboles E 196-0809 Calle Olmo Calle Almendro END (NW)
222-0806 Berea CIR Bruce CIR END (W)
222-0806 Berea CIR El Cerrito DR Mower CT
222-0806 Berea CIR Bruce CIR Mower CT
222-0806 Bruce CIR Berea CIR END (S)
222-0806 El Cerrito DR La Granada DR Berea CIR
222-0806 El Cerrito DR Jeannette AV Tamlei AV
222-0806 El Cerrito DR Jeannette AV Valley High AV
222-0806 Mower CT Berea CIR END (S)
222-0806 Tamlei AV El Cerrito DR La Jolla DR
159-0705 Fox Hills DR Quails TER END (N)
159-0705 Fox Hills DR Shady Grove LN QUAILS TER
159-0705 Fox Hills DR Los Padres DR SHADY GROVE
159-0705 Fox Ridge DR Quails TER END (N)
159-0705 Fox Ridge DR Quails TER Hunters Point DR
159-0705 Hillsborough ST Los Padres DR Scarborough ST
159-0705 Hillsborough ST Scarborough ST END (S)
159-0705 Hunters Point DR Los Padres DR Fox Ridge DR
159-0705 Hunters Point DR Fox Ridge DR END (W)
159-0705 Los Padres DR Moorpark RD S Woodlet WAY
159-0705 Los Padres DR Fox Hills DR Woodlet WAY
159-0705 Los Padres DR Hunters Point DR Los Padres DR
159-0705 Los Padres DR Fox Hills DR Hillsborough ST
159-0705 Los Padres DR Hunters Point DR Newcastle ST
159-0705 Los Padres DR Newcastle ST Hillsborough ST
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159-0705 Newcastle ST Los Padres DR Scarborough ST
159-0705 Oakhampton ST Scarborough ST END (S)
159-0705 Quails TER Fox Ridge DR END (E)
159-0705 Quails TER Fox Hills DR Fox Ridge DR
159-0705 Scarborough ST Oakhampton ST END (E)
159-0705 Scarborough ST Newcastle ST Oakhampton ST
159-0705 Scarborough ST Newcastle ST Hillsborough ST
159-0705 Shady Grove LN Fox Hills DR END (W)
227-0806 Gazania CT Hillcrest DR END (S)
227-0806 Encino Vista CT Encino Vista DR END (S)
AreaID Street Name Beginning Location End Location
227-0806 Encino Vista DR La Jolla DR TIERRA DR
227-0806 Encino Vista DR Tierra DR Rosario DR
227-0806 Encino Vista DR Rosario DR Encino Vista CT
227-0806 Encino Vista DR Hillcrest DR E Encino Vista CT 038-0405 Charlotte ST Bernadine ST Delacodo AV
038-0405 Charlotte ST Imperial CIR Delacodo AV
038-0405 Charlotte ST Bernadine ST Wendy DR S
038-0405 Charlotte ST Imperial CIR Iceland ST
038-0405 Charlotte ST Iceland ST END (S)
038-0405 Continental CT Delacodo AV END (N)
038-0405 Continental CT Delacodo AV END (S)
038-0405 Delacodo AV Charlotte ST Iceland ST
038-0405 Delacodo AV Wendy DR S Continental CT
038-0405 Delacodo AV Iceland ST Pacific CIR
038-0405 Delacodo AV Continental CT Pacific CIR
038-0405 Iceland ST Delacodo AV Charlotte ST
038-0405 Imperial CIR Charlotte ST END (E)
038-0405 Pacific CIR Delacodo AV END (S)
150-0707 Briarcliff RD Windsor DR Burtonwood AV
150-0707 Briarcliff RD Whitecliff RD Burtonwood AV
150-0707 Burtonwood AV Briarcliff RD Dorchester ST
150-0707 Burtonwood AV Dorchester ST Burtonwood AV
150-0707 Burtonwood AV Spalding ST Westminster ST
150-0707 Bury CIR Windsor DR END (S)
150-0707 Chelterham CIR WHITECLIFF RD END (N)
150-0707 Dorchester ST Burtonwood AV Whitecliff RD
150-0707 London CIR WHITECLIFF RD END (N)
150-0707 Plymouth CIR WHITECLIFF END (S)
150-0707 Spalding ST Windsor DR BURTONWOOD AV
150-0707 Spalding ST Burtonwood AV WHITRECLIFF RD
150-0707 Sussex CIR Whitecliff RD END (W)
150-0707 Tudor CIR WHITECLIFF RD END (N)
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150-0707 Westminster ST Windsor DR BURTONWOOD
150-0707 Westminster ST Burtonwood AV WHITECLIFF
150-0707 Whitecliff RD Windsor DR PLYMOUTH CIR
150-0707 Whitecliff RD Briarcliff RD PLYMOUTH CIR
150-0707 Whitecliff RD Briarcliff RD Sussex CIR
150-0707 Whitecliff RD Sussex CIR Dorchester ST
150-0707 Whitecliff RD Dorchester ST CHETERHAM CIR
150-0707 Whitecliff RD CHETERHAM CIR SPAULDING
150-0707 Whitecliff RD TUDOR CIR LONDON CIR
150-0707 Whitecliff RD Gainsborough RD E WESTMINSTER
150-0707 Whitecliff RD Spalding ST TUDOR CIR
150-0707 Whitecliff RD LONDON CIR WESTMINSTER
AreaID Street Name Beginning Location End Location
171-0706 Houston DR Irving DR Greenwich DR
171-0706 Houston DR Greenwich DR Thousand Oaks BL
171-0706 Houston DR Irving DR Hillcrest DR
226-0806 Cross Bridge PL Erbes Rd W End
226-0806 Hauser CIR Erbes RD Hauser CIR
226-0806 Hauser CIR Hauser CIR (LOOP) HAUSER CIR (LOOP) 095-0604 Kenwood CT SPRINGWOOD ST END (S)
095-0605 Birch Hill CT Capitan ST END (S)
095-0605 Capitan ST W Lynn Rd RD W Birch Hill CT
095-0605 Capitan ST Birch Hill CT Teakwood CT
095-0605 Capitan ST Teakwood CT Marjori AV
095-0605 Capitan ST Marjori AV Poplar Crest AV
095-0605 Chaparral CT Hickory Grove DR END (SW)
095-0605 Chestnut ST Poplar Crest AV Lynn Oaks AV
095-0605 Chestnut ST Poplar Crest AV Marjori AV
095-0605 Corrine Hill CT Kenwood CT END (e)
095-0605 Hickory Grove DR Springwood ST Chaparral CT
095-0605 Hickory Grove DR Poplar Crest AV Spruce Hill CT 095-0605 Hickory Grove DR Chaparral CT Spruce Hill CT
095-0605 Greenmeadow AV W Lynn Rd RD N Greenmeadow DR
095-0605 Greenmeadow AV Greenmeadow DR GREENMEADOW LN
095-0605 Greenmeadow AV Kenwood ST Greenmeadow LN
095-0605 Greenmeadow DR Kenwood ST Yellowstone AV
095-0605 Greenmeadow DR YELLOWSTONE AV END (E)
095-0605 Kenwood ST Springwood ST END
095-0605 Kenwood ST Greenmeadow AV Red Oak AV
095-0605 Kenwood ST Corrine Hill CT Red Oak AV
095-0605 Kenwood ST Corrine Hill CT Springwood ST
095-0605 Larch Crest CT Springwood ST END (S)
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095-0605 Lynn Oaks AV Chestnut ST Springwood ST
095-0605 Lynn Oaks CT Springwood ST END (S)
095-0605 Marjori AV Chestnut ST Capitan ST
095-0605 Poplar Crest AV Chestnut ST Walnut CT
095-0605 Poplar Crest AV Walnut CT Springwood ST
095-0605 Poplar Crest AV Springwood ST Hickory Grove DR 095-0605 Poplar Crest AV Capitan ST Hickory Grove DR
095-0605 Springwood ST Larch Crest CT Blue Oak AV
095-0605 Springwood ST Lynn Oaks AV Larch Crest CT
095-0605 Springwood ST Poplar Crest AV Hickory Grove DR 095-0605 Springwood ST Lynn Oaks AV Hickory Grove DR
095-0605 Springwood ST BLUE OAK AV KENWOOD CT
095-0605 Spruce Hill CT Hickory Grove DR END (S)
095-0605 Teakwood CT Capitan ST END (N)
095-0605 Walnut CT Poplar Crest AV END (E)
AreaID Street Name Beginning Location End Location
064-0406 Hillcrest DR W Rancho Conejo Mitchell RD
064-0406 Hillcrest DR W Mitchell RD Lawrence DR
065-0506 Hillcrest DR W San Carlos DR Avenida De La Plata 065-0506 Hillcrest DR W San Carlos DR Avenida Del Platino 065-0506 Hillcrest DR W Ventu Park RD N Avenida Del Platino 065-0506 Hillcrest DR W Avenida De La Plata Shady Oaks DR 065-0506 Hillcrest DR W SHADY OAKS DR (W) SHADY OAKS DR (E) 065-0506 Hillcrest DR W SHADY OAKS DR (W) ARTISAN RD
065-0506 Hillcrest DR W Artisan Rancho Conejo
094-0606 Hillcrest DR W Ventu Park RD N Rolling Meadow CT 094-0606 Hillcrest DR W Rolling Meadow CT Citation WAY
094-0606 Hillcrest DR W Kalinda PL Paseo Grande
094-0606 Hillcrest DR W Citation WAY PASEO GRANDE
094-0606 Hillcrest DR W Lynn RD N Kalinda PL
149-0707 Bedford PL Rexford PL SAXON
149-0707 Bedford PL Gainsborough RD E SAXON
149-0707 Bedford PL Sheffield PL REXFORD
149-0707 Dryden ST Sheffield PL Galsworthy ST
149-0707 Galsworthy ST Sheffield PL LINDEN CIR
149-0707 Galsworthy ST Linden CIR Dryden ST
149-0707 Galsworthy ST Dryden ST Yorkshire AV
149-0707 Galsworthy ST Gainsborough RD E Yorkshire AV
149-0707 Hodencamp RD Yorkshire AV COMBS AV
149-0707 Hodencamp RD COMBS AV WILBUR
149-0707 Lear CIR Sheffield PL END (E)
149-0707 Linden CIR Galsworthy ST END (N)
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149-0707 Rexford PL Bedford PL END (N)
149-0707 Roxbury PL BEDFORD PL END (N)
149-0707 Saxon PL BEDFORD PL END (N)
149-0707 Sheffield PL Lear CIR Dryden ST
149-0707 Sheffield PL Lear CIR Galsworthy ST
149-0707 Sheffield PL Galsworthy ST END (S)
149-0707 Sheffield PL Dryden ST Bedford PL
149-0707 Sheffield PL Bedford PL GAINSBOROUGH
149-0707 Thoreau CIR Sheffield PL END (E)
149-0707 Yorkshire AV Gainsborough RD E Galsworthy ST
016-0306 Anacapa CIR Cabrillo AV END (N)
016-0306 Barcelona PL Los Vientos DR N END (S)
016-0306 Cabrillo AV San Vincente CIR ANACAPA CIR
016-0306 Cabrillo AV Santa Barbara CIR SAN CLEMENTE
016-0306 Cabrillo AV Santa Barbara CIR ANACAPA CIR
016-0306 Cabrillo AV San Clemente CT San Nicolas CT
016-0306 Cabrillo AV San Nicolas CT San Marcos CT
016-0306 Cabrillo AV Coronado CIR Borchard RD
AreaID Street Name Beginning Location End Location
016-0306 Cabrillo AV San Marcos CT Coronado CIR
016-0306 Cabrillo AV Reino RD N San Vincente CIR
016-0306 Cabrillo CIR Borchard RD END (S)
016-0306 Cayo Grande CT Lesser DR END (S)
016-0306 Colonett PL Los Vientos DR N END (E)
016-0306 Coronado CIR Cabrillo AV END (w)
016-0306 Loreto CIR Los Vientos DR N END (E)
016-0306 Los Vientos DR N Lesser DR Loreto CIR
016-0306 Los Vientos DR N Loreto CIR Barcelona PL
016-0306 Los Vientos DR N Barcelona PL Santa Monica CT
016-0306 Los Vientos DR N Santa Monica CT Santa Tomas PL 016-0306 Los Vientos DR N Santa Tomas PL Colonett PL
016-0306 Los Vientos DR N Colonett PL Monterey CT
016-0306 Los Vientos DR N Monterey CT Borchard RD
016-0306 Los Vientos DR S Borchard RD San Luis ST
016-0306 Los Vientos DR S San Luis ST END (S)
016-0306 Martinique PL Lesser DR END (S)
016-0306 Monterey CT Los Vientos DR N END (E)
016-0306 San Antonio ST Borchard RD San Felipe AV
016-0306 San Antonio ST San Felipe AV END (S)
016-0306 San Clemente CT Cabrillo AV END (W)
016-0306 San Felipe AV San Antonio ST San Lucas AV
016-0306 San Felipe AV Knollwood DR END (E)
016-0306 San Felipe AV San Lucas AV Knollwood DR
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016-0306 San Lucas AV San Felipe AV END (S)
016-0306 San Luis ST Los Vientos DR S END (E)
016-0306 San Marcos CT Cabrillo AV END (W)
016-0306 San Nicolas CT Cabrillo AV END (W)
016-0306 San Telmo CIR Lesser DR END (S)
016-0306 San Vincente CIR Cabrillo AV END (N)
016-0306 Santa Barbara CIR Cabrillo AV END (W)
016-0306 Santa Monica CT Los Vientos DR N END (N)
016-0306 Santa Tomas PL Los Vientos DR N END (E)
151-0707 Buckingham DR Sterling DR GLADSTONE
151-0707 Buckingham DR Eton WAY GLADSTONE
151-0707 Buckingham DR Eton WAY ESSEX WY
151-0707 Buckingham DR Essex WAY Windsor DR
151-0707 Coventry DR Sterling DR Eton WAY
151-0707 Coventry DR Eton WAY END (S)
151-0707 Essex WAY Buckingham DR END (E)
151-0707 Eton WAY Buckingham DR Coventry DR
151-0707 Gladstone DR BUCKINGHAM END (N)
151-0707 Sheffield PL Gainsborough RD E END (N)
151-0707 Sterling DR Buckingham DR Coventry DR
AreaID Street Name Beginning Location End Location
151-0707 Sterling DR Gainsborough RD E Coventry DR
348-0507 Pauling DR Ventu Park RD N Amgen Center DR
348-0507 Ventu Park RD N Rancho Conejo Pauling DR
348-0507 Ventu Park RD N Pauling DR BIOTECH CT
187-0810 Avenida Verano Corte Verano CTE Corte Breve CTE 187-0810 Avenida Verano Corte Verano CTE Avenida Verano 187-0810 Avenida Verano Corte Breve CTE Avenida Verano
187-0810 Avenida Verano Corte Entrada CTE Avenida Verano 187-0810 Avenida Verano Corte Entrada CTE Sunset Hills BL 187-0810 Corte Breve CTE Avenida Verano END (E)
187-0810 Corte Entrada CTE Avenida Verano END (W)
187-0810 Corte Verano CTE Avenida Verano END (E)
103-0609 Big Sky CIR Big Sky DR END (W)
103-0609 Big Sky DR Indian Mesa DR Big Sky CIR
103-0609 Big Sky DR Silver Cloud ST Big Sky CIR
103-0609 Big Sky DR Silver Cloud ST Bright Star ST
103-0609 Big Sky DR Bright Star ST Ave De Los Arboles W 103-0609 BRIGHT STAR CT Bright Star ST END (N)
103-0609 Bright Star ST Shadow Mesa CIR BRIGHT STAR CT
103-0609 Bright Star ST Shadow Mesa CIR Shadow Hill CIR 103-0609 Bright Star ST Shadow Hill CIR Big Sky DR
103-0609 Bright Star ST Big Sky DR Frontier AV
103-0609 Bright Star ST FRONTIER AV END (E)
103-0609 Frontier AV Silver Cloud ST END (N)
103-0609 Frontier AV Bright Star ST AVE DE LOS ARBOLES
Item No.7O
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103-0609 Frontier AV Bright Star ST Silver Cloud ST
103-0609 Roundup CIR SILVER CLOUD ST END (N)
103-0609 Saddleback CT Silver Cloud ST END (N)
103-0609 Shadow Hill CIR Bright Star ST END (N)
103-0609 Shadow Mesa CIR Bright Star ST END (N)
103-0609 Silver Cloud ST Big Sky DR Silver Cloud ST
103-0609 Silver Cloud ST Silver Cloud ST END
103-0609 Silver Cloud ST Saddleback CT Silver Cloud ST
103-0609 Silver Cloud ST Frontier AV Silver Cloud ST
103-0609 Silver Cloud ST Westridge CIR END
103-0609 Silver Cloud ST Silver Cloud ST END
103-0609 Silver Cloud ST Westridge CIR Silver Cloud ST
103-0609 Westridge CIR Silver Cloud ST END (N)
103-0609 Wild Horse CT SILVER CLOUD ST END (N)
246-0909 Pederson RD Erbes RD Rikkard DR
246-0909 Pederson RD Calle Castano Radcliffe Rd
246-0909 Pederson RD Calle Castano Calle Estepa
246-0909 Pederson RD Calle Almendro Calle Estepa
246-0909 Pederson RD Calle Almendro Uppingham Dr
246-0909 Pederson RD Olsen Rd Radcliffe Rd
AreaID Street Name Beginning Location End Location
246-0909 Pederson RD NB FWY 23 Uppingham Dr
246-0909 Pederson RD NB FWY 23 Rustic Glen Dr
246-0909 Pederson RD Erbes RD Rustic Glen Dr
208-0808 Calle Amapola Calle Dalia END (W)
208-0808 Calle Cardo Calle Pensamiento END (W)
208-0808 Calle Dalia Calle Pensamiento Calle Amapola
208-0808 Calle Dalia Calle Amapola Calle Margarita
208-0808 Calle Jazmin CALLE PENSAMIENTO END (N)
208-0808 Calle Jazmin CALLE MARGARITA CALLE PENSAMIENTO 208-0808 Calle Jazmin Avenida De Las Flores E CALLE MARGARITA 208-0808 Calle Margarita Calle Dalia CALLE JASMIN
208-0808 Calle Margarita Calle Dalia Calle Rosa
208-0808 Calle Margarita Calle Pensamiento Calle Rosa
208-0808 Calle Pensamiento Calle Cardo CALLE JASMIN
208-0808 Calle Pensamiento Calle Cardo Calle Dalia
208-0808 Calle Pensamiento Calle Dalia Calle Margarita
208-0808 Calle Pensamiento Avenida De Las Plant Calle Margarita 208-0808 Calle Rosa Calle Margarita Avenida De Las Flores E 174-0706 Brossard DR HOUSTON DR END (E)
174-0706 Brossard DR Houston DR Dallas DR
174-0706 Brossard DR Flittner CIR DALLAS DR
174-0706 Brossard DR Flittner CIR END (S)
174-0706 Dallas DR Benson WAY Masterson ST
Item No.7O
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174-0706 Dallas DR Masterson ST Brossard DR
174-0706 Flittner CIR Hodencamp RD Benson WAY
174-0706 Flittner CIR Benson WAY Brossard DR
174-0706 Flittner CIR Brossard DR GLEN OAKS RD
174-0706 Flittner CIR Glen Oaks RD Hillcrest DR
174-0706 Glen Oaks RD FLITTNER CIR END (E)
174-0706 Houston DR Benson WAY Masterson ST
174-0706 Houston DR Brossard DR MASTERSON ST
174-0706 Houston DR Glen Oaks DR BROSSARD DR
174-0706 Houston DR GLEN OAKS DR BOWER
174-0706 Houston DR Bower WAY VINTON CT
174-0706 Houston DR Vinton CT HILLCREST DR
174-0706 Masterson ST Houston DR Dallas DR
207-0808 Calle Caminoelia Calle Pensamiento Calle Durazno 207-0808 Calle Caminoelia Calle Durazno END (S)
207-0808 Calle Durazno Calle Violeta Calle Glicina
207-0808 Calle Durazno Calle Glicina Calle Caminoelia
207-0808 Calle Glicina Calle Pensamiento Calle Violeta
207-0808 Calle Glicina Calle Violeta Calle Durazno
207-0808 Calle Glicina Calle Pensamiento END (N)
207-0808 Calle Lirio Calle Pensamiento END (N)
AreaID Street Name Beginning Location End Location
207-0808 Calle Malvon Calle Pensamiento END (N)
207-0808 Calle Mimosa Calle Pensamiento END (N)
207-0808 Calle Pensamiento Avenida De Las Plant Calle Caminoelia 207-0808 Calle Pensamiento Calle Lirio Calle Caminoelia 207-0808 Calle Pensamiento Calle Lirio Calle Violeta
207-0808 Calle Pensamiento Calle Verbena Calle Violeta
207-0808 Calle Pensamiento Calle Malvon END (E)
207-0808 Calle Pensamiento Calle Malvon Calle Glicina
207-0808 Calle Violeta Calle Pensamiento Calle Glicina
207-0808 Calle Verbena Calle Pensamiento END (N)
207-0808 Calle Violeta Calle Glicina Calle Durazno
250-0908 Aspenpark CT Northpark ST Laurelpark CT
250-0908 Aspenpark CT Laurelpark CT END (S)
250-0908 Coalfax CT Scenicpark ST END (N)
250-0908 Flintridge CT Scenicpark ST END (E)
250-0908 Greenpark CT Northpark ST Park PL
250-0908 Greenpark CT Park PL END (S)
250-0908 Hollowpark CT Scenicpark ST END (E)
250-0908 Laurelpark CT Aspenpark CT END (E)
250-0908 Northpark ST Scenicpark ST Greenpark CT
250-0908 Northpark ST Parkview AV Greenpark CT
Item No.7O
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250-0908 Northpark ST Aspenpark CT Rusticpark CT
250-0908 Northpark ST Parkview AV Rusticpark CT
250-0908 Park PL Greenpark CT END (E)
250-0908 Parkview AV Ave De Los Arboles E Northpark ST
250-0908 Rusticpark CT Northpark ST END (S)
250-0908 Scenicpark ST Northpark ST Willowpark CT
250-0908 Scenicpark ST Willowpark CT Hollowpark CT
250-0908 Scenicpark ST Hollowpark CT Flintridge CT
250-0908 Scenicpark ST Flintridge CT Coalfax CT
250-0908 Scenicpark ST Coalfax CT Erbes RD
250-0908 Summerpark CT Northpark ST END (S)
250-0908 Willowpark CT Scenicpark ST END (W)
113-0709 Beckett CT Longfellow ST END (N)
113-0709 Cabot CT Sirius ST END (n)
113-0709 Ciro AV Tennyson ST Ciro CIR
113-0709 Ciro AV Avenida De Las Flores W Ciro CIR
113-0709 Ciro CIR CIRO AV END (W)
113-0709 Drummond PL Longfellow ST END (N)
113-0709 Frost AV Tennyson ST Sandberg ST
113-0709 Keats AV Longfellow ST Larcom ST
113-0709 Keats AV Tennyson ST Sandberg ST
113-0709 Keats AV Ave De Los Arboles W Larcom ST
113-0709 Keats AV Longfellow ST Sirius ST
AreaID Street Name Beginning Location End Location
113-0709 Keats AV Sirius ST Tennyson ST
113-0709 Keats AV Sandberg ST Avenida De Las Flores W
113-0709 Larcom ST Keats AV Sirius ST
113-0709 Longfellow CT Longfellow CT END (W)
113-0709 Longfellow ST Ave De Los Arboles W Longfellow CT 113-0709 Longfellow ST Keats AV Drummond PL
113-0709 Longfellow ST Drummond PL Beckett CT
113-0709 Longfellow ST Beckett CT Longfellow CT
113-0709 Regina AV Ave De Los Arboles W Tennyson ST
113-0709 Regina AV Sirius ST Tennyson ST
113-0709 Sandberg ST Keats AV Frost AV
113-0709 Sandberg ST Frost AV Young AV
113-0709 Scott PL Tennyson ST END (S)
113-0709 Shields CT Sirius ST END (N)
113-0709 Sirius ST Regina AV Tennyson ST
113-0709 Sirius Cir Sirius St S End
113-0709 Sirius ST Larcom ST Cabot CT
113-0709 Sirius ST Shields CT Cabot CT
113-0709 Sirius ST Larcom ST Rignia Av
Item No.7O
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113-0709 Sirius ST Shields CT Keats Av
113-0709 Sirius ST Keats Av Sirius Cir
113-0709 Tennyson ST Regina AV Sirius ST
113-0709 Tennyson ST Keats AV Frost AV
113-0709 Tennyson ST Keats AV Scott PL
113-0709 Tennyson CT Tennyson CT END (S)
113-0709 Tennyson ST Sirius ST Tennyson CT
113-0709 Tennyson ST Ciro AV Tennyson CT
113-0709 Tennyson ST Scott PL Ciro AV
113-0709 Young AV Sandberg ST END (N)
113-0709 Young AV Sandberg ST Avenida De Las Flores W
126-0708 Burr CIR Prentiss ST END (N)
126-0708 Burton CT Teasdale ST END (W)
126-0708 Burton ST Teasdale ST Ruskin AV
126-0708 Cook CIR Van Dyke ST END (N)
126-0708 Dunn CT Van Dyke ST END (N)
126-0708 Dyer CT Teasdale ST END (N)
126-0708 Hunt CT Teasdale ST END (S)
126-0708 Markham AV Young AV Prentiss ST
126-0708 Markham AV Prentiss ST Teasdale ST
126-0708 Markham AV Teasdale ST Van Dyke ST
126-0708 Prentiss ST Young AV Burr CIR
126-0708 Prentiss ST Avenida De Las Flores W Markham AV 126-0708 Prentiss ST Burr CIR Markham AV
126-0708 Ruskin AV Burton ST END (N)
AreaID Street Name Beginning Location End Location
126-0708 Ruskin AV Burton ST END (S)
126-0708 Saxe CT Teasdale ST END (S)
126-0708 Teasdale ST Young AV Markham AV
126-0708 Teasdale ST Markham AV Van Dyke ST
126-0708 Teasdale ST Van Dyke ST Hunt CT
126-0708 Teasdale ST Avenida De Las Flores E Burton CT
126-0708 Teasdale ST Dyer CT Hunt CT
126-0708 Teasdale ST Burton CT Saxe CT
126-0708 Teasdale ST Dyer CT Saxe CT
126-0708 Van Dyke ST Young AV Markham AV
126-0708 Van Dyke ST Markham AV Cook CIR
126-0708 Van Dyke ST Cook CIR Dunn CT
126-0708 Van Dyke ST Teasdale ST Dunn CT
127-0708 Young AV Avenida De Las Flores W Markham AV
127-0708 Young AV Prentiss ST Markham AV
127-0708 Young AV Prentiss ST Teasdale ST
Item No.7O
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127-0708 Young AV Teasdale ST Van Dyke ST
127-0708 Young AV Sidlee ST W Van Dyke ST
127-0708 Young AV Sidlee ST W Tarkio ST
127-0708 Young AV Tarkio ST Janss RD W
122-0708 Erten ST Siesta AV (E) Erten CT
122-0708 Erten ST Whitworth ST Erten CT
122-0708 Erten ST Whitworth ST Siesta AV (W)
122-0708 ERTENCT Erten ST END (S)
122-0708 Judy CIR Siesta AV END (W)
122-0708 Prentiss ST Siesta AV Young AV
122-0708 Siesta AV Avenida De Las Flores W (W) Judy CIR 122-0708 Siesta AV Avenida De Las Flores W (E) Erten ST (E) 122-0708 Siesta AV Judy CIR Siesta AV (W)
122-0708 Siesta AV Erten ST (E) Prentiss ST
122-0708 Siesta AV Erten ST (W) Siesta AV (W)
122-0708 Siesta AV Prentiss ST Siesta CT
122-0708 Siesta AV Erten ST (W) Siesta CT
122-0708 Siesta AV W Siesta AV END (N)
122-0708 SIESTA CT Siesta AV END (S)
122-0708 WHITWORTH CT Whitworth ST END (S)
122-0708 Whitworth ST Whitworth CT END (E)
122-0708 Whitworth ST Erten ST END(W)
122-0708 Whitworth ST Erten ST Whitworth CT
160-0705 Rolling Oaks DR Moorpark RD S Los Padres DR
160-0705 Rolling Oaks DR LOS PADRES END (E)
160-0000 Haaland Dr S Rancho Rd End (W)
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EXHIBIT B

SCHEDULE OF FEES
Item No.7O
ATTACHMENT #3
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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF THOUSAND OAKS ADOPTING A LIST OF
PROJECTS FOR FY 2022-23 FUNDED BY SB 1: THE

ROAD REPAIR AND ACCOUNTABILITY ACT OF
2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the significant multimodal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that ensure the residents of our City are aware of the projects proposed for funding in Thousand Oaks and which projects have been completed each fiscal year; and WHEREAS, the City of Thousand Oaks must include a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, in the City budget, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City of Thousand Oaks, will receive an estimated $3.7M in RMRA funding in FY 2022-23; and
WHEREAS, this is the fifth year in which Thousand Oaks is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City of Thousand Oaks will combine the RMRA funding from FY 2022-23 and FY 2023-24 to fund one single project, 2024 Overlay Program (CI 5594); and
WHEREAS, the City of Thousand Oaks has undergone a robust public process to ensure public input into the community’s transportation priorities/the project list; and
WHEREAS, the City of Thousand Oaks used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and
WHEREAS, funding from SB 1 will help the City maintain and rehabilitate 380 miles of streets throughout the community this year and into the future; and Item No.7O
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WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City streets and roads are in “Very Good” condition and this revenue will help the City to maintain the overall quality of the City’s road system over the next decade in a “Very Good” condition; and WHEREAS, without revenue from SB 1, the overall quality of City’s road system was expected to decrease to “Good Condition” in the future; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE IT IS HEREBY RESOLVED, by the City Council of the City of Thousand Oaks as follows:

1. The foregoing recitals are true and correct.

2. The following is a list of projects planned to be funded with RMRArevenue:
2024 Pavement Overlay Program (CI 5594): Project is scheduled to overlay arterials and residential streets, throughout the City, as shown in Exhibit A and the project list form shown in Exhibit B attached hereto and incorporated by reference. The application of overlay is expected to extend the useful life of streets by a minimum of 15 years. Project design started in January 2023 and construction is scheduled to begin by March 2024 with completion scheduled for November 2024.

PASSED AND ADOPTED this 20th day of June 2023 by the following vote:

Ayes:

Noes:

Absent:
_______________________________
Kevin McNamee, Mayor
City of Thousand Oaks, California
ATTEST/CERTIFY:
_____________________________
Laura B. Maguire, City Clerk
Date Attested: _________________
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APPROVED AS TO FORM:

Office of the City Attorney
_________________________________
Tracy Friedl, Assistant City Attorney
APPROVED AS TO ADMINISTRATION:
________________________________
Andrew P. Powers, City Manager
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.

Item No.7O
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EXHIBIT A
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EXHIBIT B
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Item No.7O
TO: Andrew P. Powers, City Manager
FROM: Tim Giles, Human Resources Director
DATE: June 20, 2023
SUBJECT: FY 2023-24 Insurance Renewals
RECOMMENDATION:

1. Authorize City Manager or designee to purchase insurance policies for excess liability, deadly weapon response, contractual liability insurance, aircraft (drone), excess workers' compensation, government crime, property, and earthquake, for the term of July 1, 2023, through June 30, 2024.

2. Authorize expenditure in an amount not to exceed $678,600 from A/C #711- 0520-686-6312 (Internal Service Fund, Liability) as follows: $664,200 for payment of premiums for excess liability insurance, $7,600 for renewal of deadly weapon response insurance, $5,500 for renewal of contractual liability insurance, and $1,300 for renewal of aircraft (drone) insurance.

3. Authorize expenditure in an amount not-to-exceed $115,100 from A/C #712- 0520-686-6321 (Internal Workers Compensation Fund) for renewal of excess workers’ compensation insurance.

4. Authorize expenditure in an amount not-to-exceed $4,900 from A/C #001-0520- 612-6340 (Internal Service Fund, Liability) for renewal of government crime insurance.

5. Authorize expenditure in an amount not-to-exceed $2,097,900 from the General Fund, Library Fund, ECTA Fund, Landscape Fund, Water Fund, Wastewater Fund, Transportation Fund, and Solid Waste Fund as follows: $1,502,100 for property insurance, and $595,800 for Difference in Conditions (earthquake) insurance.

6. Approve additional budget appropriation in the amount of $212,700 for property insurance and Difference in Conditions (earthquake) insurance as follows: $44,400 from A/C #611-0000-341-9900 (Water Fund, Net Position) to A/C #611-5010-686- 6330 (Water Fund, Property); $96,300 from A/C #621-0000-341-9900 (Wastewater Fund, Net Position) to A/C # 621-5010-686-6330 (Wastewater, Item No.7P
FY 2023-24 Insurance Renewals
June 20, 2023

Property); and $72,000 from A/C #110-0000-311.1000 (Library Fund, Fund Balance) with $61,200 to A/C # 110-7010-673-6330 (Library Fund, Thousand Oaks Library, Property) and $10,800 to A/C #110-7410-673-6330 (Library Fund, Newbury Park Library, Property).

7. Find that this action is not a project as defined under the California Environmental Quality Act.

FINANCIAL IMPACT:
$212,700 Increase to Adopted FY 2023-24 Budget (Various Funds). $212,700 Additional budget appropriations are necessary in the Water Fund, Wastewater Fund, and Library Fund. $2,683,800 of the $2,896,500 is already included in the Adopted FY 2023-24 General Fund, Library Fund, ECTA Fund, Landscape Fund, Water Fund, Wastewater Fund, Transportation Fund, Solid Waste Fund, and Internal Service Fund Budgets for payment of the excess liability, deadly weapon response, contractual liability insurance, aircraft (drone), excess workers' compensation insurance, government crime, property, and earthquake policies.

Premium costs shall be proportionately allocated to each respective fund.

BACKGROUND:

The Human Resources Department is responsible for managing the risk of City operations. This includes the purchase of insurance policies to mitigate such risks.

Purchasing insurance helps protect the City from potential loss which could result from liability claims, automobile accidents, cyber-attacks, and/or workers’ compensation injuries. Staff identifies opportunities to mitigate potential risk and analyzes the coverage needed to minimize adverse impacts of potential exposure.

The City is self-insured for liability up to $1.0 million per occurrence and purchases excess liability coverage up to a $25.0 million aggregate limit. The City is also selfinsured for workers' compensation, assuming responsibility for the first $0.5 million in claim expense per injury, per employee.

Since 2003, the City has utilized Alliant Insurance Services, Inc. (Irvine, CA) for the City’s insurance purchase needs. On July 1, 2022, Alliant was re-selected to serve as the City’s insurance brokerage. Alliant specializes in representing the needs of public agencies. Alliant provides the City with insurance brokerage services by assisting Staff in marketing our insurance needs and identifying the best insurance options available for the City. Additionally, they help to ensure that all viable policy options are considered and perform typical brokerage services such as underwriting, marketing, and placing various lines of insurance.

Item No.7P
FY 2023-24 Insurance Renewals
June 20, 2023

DISCUSSION/ANALYSIS:

The City continues to face an increasingly complex array of risks and remains aggressive in pursuing a variety of insurance coverage to best meet the City’s needs. To assist in the analysis of policies available at the best cost and value for the City, Alliant markets and obtains proposals directly from carriers in the insurance market, as well as provides options for insurance purchases via joint purchase agreements and risk-sharing pools.

The City has received written proposals for deadly weapon, contractual liability insurance, aircraft (drone), excess workers’ compensation, and government crime insurance and is currently in the process of receiving finalized, written proposals for earthquake, excess liability, and property insurance. Insurance policies are proposed after Alliant completes the extensive marketing, vetting, and negotiation of bid proposals. However, to assure the ability to make timely decisions to bind insurance coverage prior to the expiration of the existing policies, staff is seeking City Manager, or designee, authority to purchase insurance policies. Overall, insurance premiums are anticipated to increase by up to 38 percent. Increasing rates are in response to insurance carriers experiencing billions of dollars in losses due to worsening climate disasters, increases in claims, and surging inflation. The following list of insurance policy renewals are proposed:

Excess Liability Insurance
Pending final, written proposals, staff is recommending continuing to purchase excess liability insurance through Public Risk Innovation, Solutions, and Management (PRISM), with a coverage limit of $25.0 million, a self-insured retention (SIR) of $1.0 million, and utilizing a $1.0 million Individual Member Corridor Deductible (IMCD). An IMCD is a tool that allows for a limited amount of risk above the self-insured retention in exchange for a significant premium discount. The City does not have any claim filings in the last 10 years that have exceeded the $1.0 million SIR, which would have activated such an IMCD if it had been in place during those policy years. Staff requests contracting authority in a not-to-exceed amount of $664,200; an anticipated increase of approximately 17 percent instead of the 50 percent increase without the IMCD option. As a pooledauthority, unused premiums are returned to participating members, or a call for additional premiums could exist in the extremely unlikely event that covered losses exceed pooled premiums collected.

Deadly Weapon Response Program
The City participates in the Alliant Deadly Weapons Response Program, which provides coverage up to $0.5 million for resources in the event of a deadly weapon incident. This includes costs such as counseling support and loss of use for vehicles or facilities that may be unavailable during a criminal investigation in a covered incident. Staff recommends continuing participation in the Alliant Deadly Item No.7P
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Weapon Response Program. Staff is requesting contracting authority not to exceed $7,600.

Contractual Liability Insurance
The Covenants, Conditions, and Restrictions (CC&Rs) associated with the Newbury Park Library and adjoining parking lot require the City to maintain insurance for the common and parking areas for the entirety of the lot. This includes three non-City-owned parcels. Contractual liability insurance policies help fulfill our obligation associated with the CC&R requirements. The cost of this coverage is proportionally allocated, by the Finance Department, between the City’s parcel and the three adjoining private parcel owners. Alliant marketed coverage to various insurance providers and determined our coverage was best placed with Travelers Property Casualty Company of America. Staff is requesting contracting authority not to exceed a premium total of $5,500.

Aircraft (Drone) Insurance
Unmanned aircraft insurance for drones is a type of coverage intended to protect the aircraft itself as well as the aircraft owner (City) against claims due to damage to personal property or accidental injury. The City utilizes drones for various film production and inspection needs. Staff recommends continuing to purchase unmanned aircraft insurance via Alliant, with a not-to-exceed premium of $1,300.

Excess Workers' Compensation Insurance
Coverage for excess workers' compensation has been provided by Arch Insurance Company with coverage up to the limits prescribed by statute for costs exceeding the City's self-insured retention of $0.5 million. The City's excess workers' compensation insurance premium is based on the City's payroll and will vary as the City's payroll changes. The rate has increased by 6 percent due to expected market increases for FY 2023-24. Staff recommends purchasing excess workers' compensation insurance from Arch Insurance Company and is requesting contracting authority not to exceed $115,100.

Government Crime Insurance
Staff recommends continuing to purchase government crime insurance through Alliant with a standard deductible amount of $2,500 and a $1.0 million limit.

Government crime insurance coverage is broad and includes items such as theft, forgery, and/or fraud. The rate has increased by 5 percent. Staff is requesting contracting authority not to exceed $4,900.
"All Risk" Property Insurance
Pending final, written proposals, Staff is currently recommending continuing to purchase property insurance with the Alliant Property Insurance Program (APIP), which includes cyber and flood hazards. APIP is a municipal joint purchasing group that combines cities/agencies under one insurance program to provide a broad Item No.7P
FY 2023-24 Insurance Renewals
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level of coverage with the benefit of premium discounts. It is recommended that the City maintain property insurance coverage through the APIP program with a standard deductible of $10,000, with a deductible of $25,000 for vehicles. Property insurance premiums are anticipated to increase by up to 45 percent due to significant losses in the property insurance market due to claims from natural disasters like hurricanes, wildfires, and floods. Staff is requesting a contracting authority not to exceed $1,502,100.
"Earthquake" Property Insurance
A "differences in conditions" policy covers earthquake damage to property. The insurance is placed with Arrowhead and is distributed amongst three carriers. It is recommended that the City maintain this separate policy for $50.0 million in earthquake coverage outside of the APIP program. The earthquake insurance premium is expected to increase by up to 60 percent due to rising market costs.

Staff is requesting contracting authority not to exceed $595,800.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goal:

C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

PREPARED BY: Brian O'Neill, Assistant Human Resources Analyst HRD:180-30\bo\H:\COMMON\StaffReports\2023\06202023 Staff Report Insurance Renewals.docx Item No.7P
TO: City Council
FROM: Council on Aging
DATE: June 20, 2023
SUBJECT: Council on Aging Representatives to Ventura County Area Agency on Aging Advisory Council
RECOMMENDATION:

1. Confirm Stephanie Belding, community member, and Patricia Lownes, Council on Aging Commissioner, as Representative Members to the Ventura County Area Agency on Aging Advisory Council for two-year terms ending June 30, 2025.

2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

FINANCIAL IMPACT:

No Additional Funding Requested. Staff time for coordination of appointment selection is included in the Adopted FY 2022-23 General Fund Budget.

BACKGROUND:

The Ventura County Area Agency on Aging (VCAAA) is charged with the responsibility to promote the development and implementation of a comprehensive coordinated system of care that enables older individuals, children and adults with disabilities, and their caregivers to live in a community-based setting. The VCAAA Advisory Council biennially calls for representation from each City to serve twoyear terms. Pursuant to the VCAAA Advisory Council Guidelines for the Election of Representatives, the regular election procedure of each Council On Aging (COA) should be utilized to elect the members whose names must then be submitted to City Council for ratification. Subsequent to ratification, a confirmation letter (Attachment #1) must be signed by the Mayor and submitted to VCAAA prior to term commencement. The City is allowed two voting members on the Advisory Council.

Item No.7Q
Council on Aging Representatives to VCAAA Advisory Council June 20, 2023

DISCUSSION/ANALYSIS:

The terms for current representatives, Loretta Allen, community member, and Stephanie Belding, community member and 2021-22 COA Vice Chair, end on June 30, 2023. In compliance with the standards set by the VCAAA, notification of the selection for the two representative positions at the June 1, 2023 COA meeting was provided on the City’s website (www.toaks.org/seniors) on May 3, 2023 and announced during the COA meeting on May 4, 2023. On June 1, 2023, the COA unanimously (9-0, none absent) selected Stephanie Belding, community member, and Patricia Lownes, COA Commissioner, to be submitted to City Council for confirmation to serve as representative members on the VCAAA.

With City Council approval, these representatives will serve as voting member representatives on the VCAAA Advisory Council through June 30, 2025.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goals:

B. Provide municipal government leadership which is open and responsive to residents, and is characterized by ethical behavior, stability, promoting public trust, transparency, confidence in the future, and cooperative interaction among civic leaders, residents, business representatives, and staff, while recognizing and respecting legitimate differences of opinion on critical issues facing the City.

G. Continue City's commitment to community and cultural programs and services (such as Performing Arts/Theatres, Libraries, TOTV, Visual Arts, Youth and Senior Programs).

PREPARED BY: Patricia Lownes, COA Chair
Sarah Mailes, Community Services Analyst
Attachments:

Attachment #1 – Confirmation Letter
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ATTACHMENT #1
June 20, 2023
Victoria A. Jump, Director
Ventura County Area Agency on Aging
646 County Square Drive, Suite 100
Ventura, CA 93003
Re: Confirmation of the City of Thousand Oaks Council
on Aging Members to the Ventura County Area
Agency on Aging (VCAAA) Advisory Council
Dear Ms. Jump:

I am pleased to inform you that at the June 20, 2023 meeting the City of Thousand Oaks City Council confirmed Stephanie Belding, community member, and Patricia Lownes, Council on Aging Commissioner, to serve on the VCAAA Advisory Council through June 30, 2025.

The Council on Aging looks forward to working with the VCAAA Advisory Council in serving the senior adult community. Should you have any questions, please call Community Services staff Sarah Mailes at (805) 449-2118.

Sincerely,
Kevin McNamee
Mayor
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Item No.7Q
TO: Andrew P. Powers, City Manager
FROM: Clifford G. Finley, Public Works Director
DATE: June 20, 2023
SUBJECT: Program Management Support for Water and Wastewater Capital Improvement Projects
RECOMMENDATION:

1. Approve Professional Services Agreement with Phoenix Civil Engineering, Inc. (Santa Paula, CA) in an amount not to exceed $900,000 for providing professional consulting services relating to “Program Management Support for Water and Wastewater Capital Improvement Projects,” with a term ending June 30, 2026.

2. Authorize expense in the amount of $900,000 in various Water and Wastewater Funds capital accounts as program management services are rendered.

3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

FINANCIAL IMPACT:

No Additional Funding Requested. Staff time to prepare the agreement and reports, as well as the $600,000 for program management support is included in the Adopted FYs 2023-2025 Capital Improvement Budget for the Water and Wastewater Funds, and $300,000 for FY 2025-26 will be included in the future biennial budget process.

BACKGROUND:

The City provides water and wastewater services to our residents and businesses.

The City’s wastewater service area covers nearly 38,000 customers, representing more than 100,000 residents via 415 miles of wastewater pipelines and 8,300 maintenance holes in the City's wastewater system. That wastewater is conveyed to and treated at the Hill Canyon Treatment Plant (HCTP) which is a 14 milliongallon per day capacity, advanced tertiary wastewater treatment plant. In addition, the City’s water system serves approximately 17,000 customer accounts, and a population of over 50,000. The City’s Public Works Department manages and operates the water storage and distribution facilities consisting of 11 Calleguas turnouts, four hydropneumatic pump stations, 16 pump stations, 16 reservoirs, and two booster stations.

Item No.7R
Program Management Support for Water and WW CIPs
June 20, 2023

The City’s large water distribution and wastewater collection and treatment systems require ongoing maintenance and rehabilitation projects that necessitate significant engineering support. Projects range in size from simple engineering solutions that can be handled in-house, to large and complex projects that require the solicitation of professional service consultants for design and/or construction.

Since 2018, the City has utilized a consulting firm to provide Program Management Services to assist in advancing the backlog of important capital improvement and maintenance projects on the City’s wastewater system. The support included assisting staff with design and construction management on several key wastewater projects. Significant projects completed over the past five years included the rehabilitation of all three Digesters, both Secondary Clarifiers, Chlorine Contact Chamber Covers, Electrical Upgrades, Unit W, SCADA, and the Retaining Wall reconstruction. The program manager also managed the completion of the 2020 HCTP Master Plan which included several new projects to keep HCTP operating efficiently and up to date with all regulations, many of which were included in the recently adopted FYs 2023-25 Capital Improvement Program (CIP) Budget.

DISCUSSION/ANALYSIS:

The Program Management contract model was very successful in completing and advancing multiple CIP projects with the efficient use of staff resources in coordination with City-retained program management consultant assistance. The FYs 2023-2025 CIP Budget has an ambitious slate of projects scheduled for the next two to five years. Continued use of program management services will enable staff to efficiently address the schedule of projects through the combined efforts of City staff management and consultant assistance with select projects. A competitive process for Program Management services enables the City to continue providing excellent stewardship of the City’s water and wastewater infrastructure.

In accordance with Government Code section 4526 and Thousand Oaks Municipal Code section 3-10.401, staff solicited a Request for Proposals/Qualifications (RFP/Q) for Program Management Support for Water and Wastewater Capital Improvement Projects. Unlike the low bid requirements of the Public Contract Code, contracts for professional, management, general or special services should only be awarded to firms or persons who have demonstrated an adequate level of experience, competence, training, credentials, resources, staffing, and other professional qualifications necessary for more than a satisfactory performance of the services solicited. The award of an RFP/Q is based upon a variety of factors that demonstrate best value to the City for the solicited scope of service. The cost of the service may be considered as one of those factors; however, the lowest cost is not the sole factor in deciding who will be awarded the contract.

Item No.7R
Program Management Support for Water and WW CIPs
June 20, 2023

The City issued a formal RFP/Q on March 17, 2023, which was publicly advertised in the Thousand Oaks Acorn newspaper and on the City’s e-procurement website.

Three proposals were received on April 17, 2023, from the following consulting firms:

1. Horrocks San Diego, CA

2. Phoenix Civil Engineering, Inc. Santa Paula, CA

3. Project Partners Laguna Hills, CA
A team of Public Works design and operations staff reviewed the submitted proposals based on the following criteria:
• Project understanding and approach
• Relevant experience (projects of similar size and scope) • Quality, clarity, responsiveness, and conformance with terms of the RFP/Q
• Qualifications and availability of key persons working on the project • Team (subconsultants) qualifications
• Reasonableness of completion schedule and estimated level of effort dedicated to complete each task
After careful review and consideration of all consultants’ qualifications, Phoenix Civil Engineering, Inc. (Phoenix) was determined to be the most qualified consultant that best fits the City’s needs for program management. Detailed scope of work and consulting fees have been negotiated and finalized with Phoenix. Phoenix has provided similar services for the City over the previous five years.

Staff recommends approval of the Professional Services Agreement with Phoenix in an amount not to exceed $900,000 for providing professional consulting services for Program Management Support for Water and Wastewater Capital Improvement Projects (Attachment #1).

The Consultant’s services under the Program Management Agreement shall be provided on an as-needed basis at the discretion of the City relating to the specific Capital and/or Maintenance Improvement projects for the City’s Water Distribution, Wastewater Collection, and HCTP, which are outlined in the agreement.

This action is not a project as defined under the CEQA because this action will not result in a direct or foreseeable indirect physical change in the environment [14 CCR 15060(c)].

This project meets City Council’s Top Ten Priorities #9, “Public Works Infrastructure Investments”.

Item No.7R
Program Management Support for Water and WW CIPs
June 20, 2023

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goals:

C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.

PREPARED BY: Paul Weinstein, Associate Analyst
Attachments:

Attachment #1 – Professional Services Agreement
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ATTACHMENT #1
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Project Name: Water and Wastewater Capital
Projects Program Manager

AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN THE CITY OF THOUSAND OAKS
AND

PHOENIX CIVIL ENGINEERING, INC
THIS AGREEMENT is made and entered into this 20th day of June, 2023, by and between CITY OF THOUSAND OAKS, a municipal corporation ("City"), and PHOENIX CIVIL ENGINEERING, INC. ("Consultant").

City and Consultant agree as follows:

1. RETENTION OF CONSULTANT
City hereby retains Consultant, and Consultant hereby accepts such engagement, to perform the services described in Section 2. Consultant warrants it has the qualifications, experience, and facilities to properly and timely perform said services.

2. DESCRIPTION OF SERVICES
The services to be performed by Consultant are as follows:

Professional services in conjunction with the Engineering and Program Management Support for the City’s Water and Wastewater Capital and/or Maintenance Improvement projects (CI or MI projects). Services and deliverables shall generally include serving as program manager (on an as-needed basis) and are more particularly set forth in the Scope of Work, attached as Exhibit “A,” which is incorporated herein by reference.

3. COMPENSATION AND PAYMENT
(a) Maximum and Rate. The total compensation payable to Consultant by City for the services under this Agreement SHALL NOT EXCEED the sum of $900,000 (herein "not to exceed amount"), and shall be earned as the work progresses on the following basis:

Hourly, at the hourly rates and with reimbursement to Consultant for those expenses set forth in Consultant's Schedule of Fees, attached as Exhibit "B" and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon Consultant until June 30, 2024, after which any change in the rates and expenses must be approved in writing by City's Project Manager (City is to be Item No.7R
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given 60 days’ notice of any rate increase request), provided the not to exceed amount is the total compensation due Consultant for all work described under this Agreement.
(b) Payment. Consultant shall provide City with written verification of the actual compensation earned, in a form satisfactory to City's Project Manager.

Invoices shall be made no more frequently than monthly, and describe the work performed (including, if applicable, a list of hours worked by personnel classification). All payments shall be made within 30 days after City’s approval of the invoice.
(c) Extra Services. Additional work not reasonably encompassed by the Scope of Services described in Section 2 may be agreed upon only by execution of a written Amendment to this Agreement. No liability or right to compensation for extra services shall exist without such Amendment. Unless otherwise stated in the Amendment, applicable rates for extra services shall be at the rates set forth in Exhibit “B.”

4. CITY PROJECT MANAGER
The services to be performed by Consultant shall be accomplished under the general direction of, and coordinate with, City's "Project Manager", as that staff person is designated by City from time to time, and who presently is Paul Weinstein, Associate Analyst.

5. TERM, PROGRESS AND COMPLETION
The term of this Agreement is from the date first written above to June 30, 2026, unless term of this Agreement is extended, or the Agreement is terminated as provided for herein.

City Manager or his or her designee shall have the authority to extend the term of this Agreement in writing by a total of 2 additional years, either 2 separate times for a period of 1 year each, or one single additional two (2) year period. Said extensions of time shall be memorialized by execution of a written amendment to the contract.

Consultant shall not commence work on the services to be performed under the Agreement until (i) Consultant furnishes proof of insurance as required by paragraph 9 below, and (ii) City’s Project Manager gives written authorization to proceed with the work. All services shall be completed within the term of this Agreement.

Item No.7R
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6. OWNERSHIP OF DOCUMENTS
All drawings, designs, data, photographs, reports and other documentation (other than Consultant's drafts, notes and internal memorandum), including duplication of same prepared by Consultant in the performance of these services, are the property of City. City shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when requested by City. City agrees to hold Consultant harmless from all damages, claims, expenses, and losses arising out of any reuse of the plans, specifications, graphics, brochures, reports, and other documentation for purposes other than those described in this Agreement, unless written authorization of Consultant is first obtained.

7. PERSONAL SERVICES/NO ASSIGNMENT/SUBCONTRACTS
This Agreement is for professional services, which are personal to City.

Jonathon Turner is deemed to be especially experienced and is a key member of Consultant's firm, and shall be directly involved in performing, supervising, or assisting in the performance of this work. This key person shall communicate with, and periodically report to, City on the progress of the work. Should said individual be removed from assisting in this contracted work for any reason, City may terminate this Agreement.

This Agreement is not assignable by Consultant without City's prior written consent.

The following portions of the work described in this Agreement may be subcontracted out to other parties by Consultant: Material Testing, Geotechnical Engineering, Surveying, Electrical, Mechanical and Structural Engineering.

8. HOLD HARMLESS AND INDEMNITY
(a) Hold Harmless for Consultant's Damages. Consultant holds City, its elected officials, officers, agents, employees and volunteers, harmless from all of Consultant's claims, demands, lawsuits, judgments, damages, losses, injuries or liability to Consultant, to Consultant's employees, to Consultant’s contractors or subcontractors, or to the owners of Consultant's firm, which damages, losses, injuries or liability occur during the work or services required under this Agreement, or performance of any activity or work required under this Agreement. (b) Defense and Indemnity of Third-Party Claims/Liability. To the maximum extent allowed by law, Consultant shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, agents, employees and volunteers from and against all liability including, but not limited to, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising Item No.7R
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out of or in connection with Consultant’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in the Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of City. Should conflict of interest principles preclude a single legal counsel from representing both City and Consultant, or should City otherwise find Consultant’s legal counsel unacceptable, then Consultant shall reimburse City its costs of defense, including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay City any final judgment rendered against City (and its officers, officials, employees, and volunteers) with respect to claims determined by a trier of fact to have been the result of Consultant’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

Consultant’s obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this Agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of the Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City.
(c) Nonwaiver. City does not waive, nor shall be deemed to have waived, any indemnity, defense or hold harmless rights under this section because of the acceptance by City, or the deposit with City, of any insurance certificates or policies described in Section 9.

9. MINIMUM SCOPE AND LIMIT OF INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, and any extension thereof, policies of insurance of the type and amounts described below and in a form that is satisfactory to City.

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Coverage shall be at least as broad as:
(a). Commercial General Liability (CGL): Consultant shall, at Consultant's sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry General Liability insurance coverage at least as broad as Insurance Services form CG 00 01 in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate for bodily injury, personal and advertising injury, and property damage, including without limitation, blanket contractual liability.
(b). Automobile Liability: Consultant shall, at Consultant's sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry Automobile Liability insurance coverage at least as broad as Insurance Services form CA 00 01 or the exact equivalent covering bodily injury and property damage for all activities of Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage of any owned, hired, non-owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
(c). Worker’s Compensation: Consultant shall, at Consultant's sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry workers’ compensation statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident for bodily injury or disease. Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its elected officials, officers, agents, employees and volunteers for all work performed by Consultant, its employees, agents and subcontractors.
(d). Professional Errors and Omissions Insurance: Consultant shall, at Consultant’s sole cost and expense throughout the term of this Agreement, and any extensions thereof, carry professional errors and omissions coverage of no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate, with tail coverage for an extended reporting period of three (3) years.

If Consultant maintains higher limits than the minimum shown above, City requires and shall be entitled to coverage for the higher limits maintained by Consultant.

Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

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Additional Insured Status
City, its elected officials, officers, agents, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 10 01 and CG 20 37 10 01 if a later edition is used). The provision shall also apply to any excess liability policies. In addition, Consultant shall ensure that the automobile liability policy contains a provision covering City as an additional insured and shall obtain an endorsement to that effect if it does not.

Excess Insurance
The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Umbrella or excess policies shall provide coverage at least as broad as specified for underlying coverages and covering those insured in the underlying policies. Coverage shall be “pay on behalf” with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion of claims or suits by one insured against the other. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and no-contributory basis for the benefit of City as required in written contract or agreement before City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

City’s Rights of Enforcement
In the event any policy of insurance required under this Agreement does not comply with these specifications or is cancelled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Consultant, or City will withhold amounts sufficient to pay premium from Consultant’s payments. In the alternative, City may cancel this Agreement.

City’s Right to Revise Specifications
City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant's compensation.

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Primary and Non-Contributory Coverage
For any claims related to this Agreement, Consultant's insurance coverage shall be primary insurance as respects City, its elected officials, officers, agents, employees and volunteers. Any insurance or self-insurance maintained by City, its officers, officials, employees, or volunteers shall be excess of Consultant's insurance and shall not contribute with it and shall be at least as broad as CG 20 01 04 13.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to City.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. City may require Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with a current A.M. Best’s rating of no less than A: VII, (unless otherwise acceptable to City).

Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its elected officials, officers, agents, employees, or volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications - to waive their right of recovery prior to a loss. Consultant hereby waives his own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its subcontractors. Copies of these waivers shall be submitted to City prior to commencement of work.

Claims Made Policies
If any of the required policies provided coverage on a claims-made basis:
(a). The Retroactive Date must be shown and must be before the date of the Agreement or the beginning of contract work.

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(b). Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the work required under this Agreement.
(c). If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

Verification of Coverage
Consultant shall provide City with copies of certificates (on City certificate form or an Accord form as modified per City direction) for all policies, with the appropriate named additional insured coverage and an endorsement that they are not subject to cancellation without 30 days prior written notice to City. All certificates and endorsements are to be received and approved by City before work commences.

However, failure to obtain the required documents prior to the work beginning shall not waive Consultant's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

10. RELATION OF THE PARTIES
a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other Item No.7R
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compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

11. CORRECTIONS
In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work that may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant or withheld from any funds due to Consultant hereunder.

12. TERMINATION BY CITY
City may terminate without cause any or all the services agreed to be performed under this Agreement upon 30 calendar days’ written notice. If termination is for cause, no advance notice need be given. In the event of termination, Consultant shall have the right and obligation to immediately assemble work in progress for the purpose of closing out the job. All compensation for actual work performed and charges outstanding at the time of termination shall be payable by City to Consultant within 30 days following submission of a final statement by Consultant unless termination is for cause. In such event, Consultant shall be compensated only to the extent required by law.

13. ACCEPTANCE OF FINAL PAYMENT CONSTITUTES RELEASE
The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within 10 calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subcontractors, agents and consultants for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors, agents and consultants.

14. AUDIT OF RECORDS
Consultant shall maintain, in accordance with generally accepted accounting principles, complete and accurate records of all activities and operations relating to this Agreement. Records, including but not limited to, Item No.7R
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timecards, employment records, work progress reports, reimbursements, invoices, project records, proprietary data, and information, as well as licensed software and any electronic records shall be kept for a period of four years beyond the termination of this Agreement. Consultant agrees that City, or its authorized representative, shall have the right to examine, audit, excerpt, copy or transcribe any of the records pertaining to this Agreement at any time during normal business hours. Consultant shall reimburse City for all reasonable costs of the audit, including travel time and auditor costs, should such audit reveal an overcharge of five (5) percent or more. Any overcharge will be considered a breach of this Agreement and could be cause for termination. The obligations of this section shall be explicitly included in any subcontracts or other agreements entered into by Consultant with respect to this Agreement.

15. WAIVER; REMEDIES CUMULATIVE
Failure by a party to insist upon the strict performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand strict compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

16. CONFLICT OF INTEREST
Consultant is unaware of any City employee or official that has a financial interest in Consultant's business. During the term of this Agreement and/or because of being awarded this Agreement, Consultant shall not offer, encourage or accept any financial interest in Consultant's business by any City employee or official.

17. CONSTRUCTION OF LANGUAGE OF AGREEMENT
The provisions of this Agreement shall be construed as a whole according to its common meaning of purpose of providing a public benefit and not strictly for or against any party. It shall be construed consistent with the provisions hereof, in order to achieve the objectives and purposes of the parties. Wherever required by the context, the singular shall include the plural and vice versa, and the masculine gender shall include the feminine or neutral genders or vice versa.

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18. MITIGATION OF DAMAGES
In all situations arising out of this Agreement, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.

19. GOVERNING LAW
This Agreement, and the rights and obligations of the parties, shall be governed and interpreted in accordance with the laws of the State of California.

Should litigation occur, venue shall be in Superior Court of Ventura County.

20. TAXPAYER IDENTIFICATION NUMBER
Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as most recently issued by the Internal Revenue Service.

21. NON-APPROPRIATION OF FUNDS
Payments due and payable to Consultant for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of City funds. In the event City has not appropriated sufficient funds for payment of Consultant’s services beyond the current fiscal year, this Agreement shall cover only those costs incurred up to the conclusion of the current fiscal year.

22. MODIFICATION/AMENDMENT OF AGREEMENT
Any amendment, modification, or variation of the terms or tasks of this Agreement shall be in writing and shall be effective only upon the mutual written approval of the City and Consultant.

23. USE OF THE TERM “CITY”
Reference to “City” in this Agreement includes the City Manager or any authorized representative acting on behalf of City.

24. PERMITS AND LICENSES
Consultant, at its sole expense, shall obtain and maintain during the term of this Agreement all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

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25. CAPTIONS
The captions or headings in this Agreement are for convenience only and in no other way define, limit, or describe the scope or intent of any provision or section of the Agreement.

26. AUTHORIZATION
Each party has expressly authorized the execution of this Agreement on its behalf and binds said party and its respective administrators, officers, directors, shareholders, divisions, subsidiaries, agents, employees, successors, assigns, principals, partners, joint venturers, insurance carriers and any others who may claim through it to this Agreement.

27. ENTIRE AGREEMENT BETWEEN PARTIES
Except for Consultant's proposals and submitted representations for obtaining this Agreement, this Agreement supersedes any other agreements, either oral or in writing, between the parties hereto with respect to the rendering of services and contains all the covenants and agreements between the parties with respect to said services.

28. PARTIAL INVALIDITY
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

29. NOTICES
Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO CITY: Nader Heydari
Public Works Department
City of Thousand Oaks
2100 Thousand Oaks Boulevard
Thousand Oaks, CA 91362
TO CONSULTANT: Jonathon Turner, President
Phoenix Civil Engineering, Inc.
535 East Main Street
Santa Paula, CA 93060
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30. SIGNATURES
(a) Counterparts. This Agreement may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which together shall constitute one and the same instrument.
(b) Scanned Signatures. In the event that any signature is delivered by facsimile transmission or submitted electronically as a scanned image (i.e., files with .pdf, .tiff or .jpeg extensions), such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or scanned signature page were an original thereof.
(c) Digital/Electronic Signatures. This Agreement may be executed using digital or electronic signatures provided they meet the requirements of the Electronic Signatures in Global and National Commerce (ESIGN) Act and the California Uniform Electronic Transactions Act (UETA) and are produced using a city-approved method. The presence of an electronic signature on this document shall be construed as the parties’ consent to do business electronically.

In concurrence and witness whereof, this Agreement has been executed by the parties effective on the date and year first above written.

PHOENIX CIVIL ENGINEERING, INC.

Jonathon Turner, President

Roslynn Turner, Vice President

CITY OF THOUSAND OAKS
Kevin McNamee, Mayor
ATTEST:

Laura B. Maguire, City Clerk
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APPROVED AS TO ADMINISTRATION:

Andrew P. Powers, City Manager
APPROVED BY DEPARTMENT HEAD:

Clifford G. Finley, Public Works Director
APPROVED AS TO FORM:

Office of the City Attorney
Tracy Friedl, Assistant City Attorney
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EXHIBIT A

SCOPE OF SERVICES
WATER AND WASTEWATER CAPITAL PROGRAM – PROJECT

MANAGEMENT
Consultant shall perform professional engineering services to serve as Program Manager (on an as-needed basis) for specified Capital and /or Maintenance Improvement projects (CI or MI projects) for the City’s Water and Wastewater system and Hill Canyon Treatment Plant (HCTP) facilities. Such services shall include but not be limited to:

1. Coordination with City Water and Wastewater & HCTP operations and engineering staff.

2. Provide support towards staff’s efforts to design and prepare projects’ construction contract documents.

3. Research/review condition assessments.

4. Identify, evaluate, and develop CIP Project scope of work.

5. Prepare construction bid packages and specifications.

6. Perform research/reviews/studies.

7. Prepare Requests for Proposals (RFP’s) and assist in review of consultants’ proposals.

8. Provide overall management of City retained professional consulting firms or contractors during design and bid phase and construction phase of projects, including review and approval of deliverables, setting and monitoring schedule and budget milestones, review of invoicing/progress pay estimates, work progress, design approach, and overall quality assurance for Water, Wastewater & HCTP projects.

9. Prepare preliminary cost estimates, and assist City staff with preparation of staff reports, Task Orders, Professional Services Agreements, Construction Contracts, Amendments, Change Orders, and perform other tasks as needed to manage individual capital projects and provide an on-going engineering support Water, Wastewater and HCTP staff.

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10.Perform other miscellaneous tasks, as assigned by the City, to manage individual capital projects and provide on-going engineering support as needed to Water, Wastewater and HCTP operations and engineering staff.

11.Arrange for and attend periodic update meetings (at City’s request) with City staff to identify and develop a plan of action and a timely schedule for Water, Wastewater and HCTP’s short-term and long-term engineering needs

12.The Scope of Services to be performed by Consultant under the Agreement shall include the following listed projects:

UPCOMING PROJECTS

PROJECT
# PROJECT NAME
CI 5328 Interceptor Capital Improvement Program Phase V - Unit Y2 CI 5427 Hill Canyon Treatment Plant Facility Stormwater Diversion CI 5440 Hill Canyon Treatment Plant Bioreactors Electrical Upgrades CI 5441 Fats, Oils, and Grease Station
CI 5445 Unit W Improvements
CI 5613 Cogeneration Facility Upgrade
CI 5615 Digester Backup Boiler Upgrade
CI 5617 Flow Equalization Basin (FEB) Mechanical Mixing CI 5622 Electrical Classification & Compliance Upgrades CI 5625 Solar Plant Upgrade and Optimization - Phase 1
CI 5629 In-Plant Variable Frequency Drives (VFDs) Replacements CI 5630 In-Plant Motor Control Center (MCC) Upgrades
CI 5632 HCTP Scada
CI 5633 In-Plant Electric Operators Assessment and Replacement CI 5634 In-Plant Meter Replacement
CI 5636 In-Plant Pump Replacements; South RAS Pumps
CI 5637 In-Plant Valve Assessment and Repairs
CI 5638 Permeate Treatment Upgrades
CI 5639 Secondary Process Sensors
CI 5680 Wastewater Collection System Master Plan Implementation Projects CI 5681 Unit W Improvements - Phase II
CI 5683 Biosolids Conveying and Storage Improvements
CI 5684 Unit W Box Canyon Maintenance Hole Addition
CI 5685 Hill Canyon Treatment Plant Rag-Bin Staging Area and Washout Bed CI 5736 HCTP Slope Stabilization Project
MI 2585 Hill Canyon Treatment Plant Miscellaneous Repairs FY 2021-23 MI 2586 Lateral Inspections and Upgrades Unit W
MI 2589 Collections Master Plan Update
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MI 2590 Hill Canyon Treatment Plant Tertiary Filters Rehabilitation MI 2591 South Plant Rehabilitation
MI 2611 Collections Misc. Repairs FY 2023-25
MI 2612 Hill Canyon Treatment Plant Miscellaneous Repairs FY 2023-25 MI 2618 Bioreactor Basin 1 Concrete Rehab
MI 2619 Hill Canyon Treatment Plant Piping, Equipment Painting, and Coating MI 2625 Hill Canyon Treatment Plant Electrical Classification & Compliance MI 2643 Water Resources Project
MI 2644 Collections Misc. Repairs FY 2025-2028
MI 2645 Collections Square Maintenance Hole Upgrades
MI 2646 Hill Canyon Treatment Plant Miscellaneous Repairs FY 2025-28 MI 2647 Sewer System Management Plan (SSMP) 2024 Audit
MI 2648 Sewer System Management Plan (SSMP) 2026 and 2028 Audits MI 2649 Sanitary Sewer Management Plan (SSMP) 2025 Update CI 5294 Wilder Reservoir Improvements
CI 5642 Water Mainline Replacement Program FY 2025-28
CI 5645 Water Systems Misc. Improvements FY 2023-25
CI 5672 Hydropneumatic Stations Backup Pump Replacements CI 5676 Water Systems Misc. Improvements FY 2025-28
CI 5739 Ventu Pump Station Electrical Improvements and Upgrades MI 2662 Citywide Water Mainline Replacement Study
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EXHIBIT B
PHOENIX CIVIL ENGINEERING, INC.

FEE SCHEDULE
Professional Services Hourly Rate Sheet
Engineering
Principal Engineer $195
Resident Engineer $175
Professional Engineer $165
Associate Engineer II $155
Associate Engineer 1 $145
Assistant Engineer $125
CADD
Senior Designer $140
Assistant Designer $115
General
Principal Construction Manager $185
Associate Construction Observer $145
Technical Assistant $ 95
Clerical/ Administrative Assistant $ 65
Costs associated with printing and computer time are calculated in the rates. Large quantities of printing (multiple sets of specifications, reports, etc.) will be billed at the actual rate without markup. Subconsultants will be marked up by 10%.

Item No.7R
TO: Andrew P. Powers, City Manager
FROM: Jennifer Patterson, Library Director
DATE: June 20, 2023
SUBJECT: Grant R. Brimhall Library Aquarium Maintenance RECOMMENDATION:

1. Approve a three-year agreement with Aquatic Contractors (Thousand Oaks, CA) for all supplies and maintenance of the 3,600-gallon saltwater aquarium at the Grant R. Brimhall Library effective July 1, 2023, through June 30, 2026, in a not-to-exceed amount of $138,264.

2. Authorize expenditure in the amount of $46,100 for each fiscal year from A/C #110-7310-673-4200 (Library Fund/Building Repairs and Maintenance).

3. Find that this action is not a project as defined under the California Environmental Quality Act.

FINANCIAL IMPACT:

No Additional Funding Requested. Minimal staff time required to prepare the report is included in the Adopted FY 2022-23 Library Fund Budget.

Aquarium maintenance costs are included in the Adopted FY 2023-24 and FY 2024-25 Library Fund Budget. Budget for the remaining contract term will be requested during the next biennial budget process.

BACKGROUND:

The 3,600-gallon salt-water aquarium was a gift to the community from the Friends of the Thousand Oaks Library and was installed as part of the Children’s Library expansion, which opened on June 24, 2006. The Grant R. Brimhall Library (Library) aquarium requires weekly professional maintenance due to its size and the specific requirements of saltwater aquariums. This includes water testing, pump and filter maintenance, water recycling, chemical balancing, gravel stirring, Item No.7S
Grant R. Brimhall Library Aquarium Maintenance
June 20, 2023

quarantine service, diagnostics, and general tank and reef cleaning to maintain the health of the fish. Aquarium maintenance vendors are contracted for three-year terms.

A Request for Proposals and Qualifications (RFP/Q) process in 2020 resulted in Aquatic Contractors being selected as the service provider for the maintenance of the Library aquarium. Their contract expires on June 30, 2023.

DISCUSSION/ANALYSIS:

In accordance with Government Code section 4526 and the Thousand Oaks Municipal Code section 3-10.401, staff solicited a formal RFP/Q for the Library Aquarium Maintenance on May 1, 2023, which was publicly advertised in the Thousand Oaks Acorn newspaper and on the City’s procurement website. Unlike the low bid requirements of the Public Contract Code, contracts for professional, management, general, or special services should only be awarded to firms or persons who have demonstrated an adequate level of experience, competence, training, credentials, resources, staffing, and other professional qualifications necessary for more than a satisfactory performance of the services solicited.

Aquatic Contractors was the only company to submit a proposal. Aquatic Contractors is a highly regarded Thousand Oaks business that specializes in servicing commercial aquariums as well as private home aquariums. The company currently services The Four Seasons Hotel in Westlake Village, The Ojai Valley Inn & Spa, and Simi Valley Auto Spa, to name a few. In addition, Aquatic Contractors’ service for the Library has been exemplary and Library staff recommends selecting them as the aquarium service provider (Attachment #1).

The aquarium is a popular focal point in the Library and is regularly visited by Library patrons of all ages. Exposure to this salt-water world and its marine life creates interest in and awareness of the undersea environment. A digital display describing each fish and information about their habitat is mounted near the aquarium for the entertainment and education of Library patrons. Aquatic Contractors also includes educational presentations to children and families to complement Library programs as part of their services. Informational presentations on saltwater aquariums, tropical marine life, and water conservation further enhance the educational benefit of the aquarium to our community and fulfill the Library’s mission to inspire, inform, and engage.

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Grant R. Brimhall Library Aquarium Maintenance
June 20, 2023