Tulare City Council
May 7, 2024

FIRST AMENDMENT TO GROUND LEASE AGREEMENT NO. 30974

HILLMAN CENTER EMERGENCY

HOMELESS SHELTER
THIS AMENDMENT TO LEASE (“Amendment”) is made by and between the COUNTY OF TULARE, a political subdivision of the State of California(“COUNTY”) and the CITY OF TULARE, a California Municipal Corporation(“CITY”). COUNTY and CITY are each a “Party” and together are the “Parties” to this Agreement, which is made with reference to the following:

WHEREAS, COUNTY is the fee owner of that certain real property and improvements in the City of Tulare, State of California, located at the Hillman Center, more particularly described as County Assessor’s Parcel Number. 181-040-002; and
WHEREAS, on November 29, 2022, the Parties entered that certain Ground Lease Agreement, Tulare County Agreement No. 30974, for the lease of a portion of the Hillman Center as depicted in Exhibit A for a 10-year term effective December 1, 2022 for City to construct an Emergency Housing Shelter (“Shelter”), as depicted in Exhibit A of the Agreement (“Property"), for use by homeless individuals; and
WHEREAS, CITY will carry out programs necessary to meet the social needs of the population of the City of Tulare and the County by providing temporary emergency housing, related facilities, and associated programs and services necessary to assist the homeless population of the COUNTY (“Project”); and
WHEREAS, CITY agreed to provide plans, designs, and drawings submittal packages at the 60%, 90% and 100% design completion stage; and
WHEREAS, the Parties have met and conferred on CITY’S design of its Shelter and have determined that relocation of certain utilities, County’s access to its neighboring mechanical systems, and additions of certain amenities, dog kennels and vehicle storage, to meet the populations needs require further clarification of the CITY’s responsibilities in support of the Project and occupation of the Property; and
ACCORDINGLY IT IS AGREED as follows:

1. Section 8 of Tulare County Agreement No. 30974 is amended as of the date of this First Amendment to read, in part, as follows: ALTERATIONS AND CONSTRUCTION: CITY agrees to relocate certain utility lines and access points that service COUNTY’s buildings as they run underneath the Project, as depicted in Exhibit D, attached hereto.

2. Section 10 of Tulare County Agreement No. 30974 is amended as of the date of this First Amendment to read, in part, as follows: ENTRY BY COUNTY: City agrees to provide COUNTY uninhibited access through the Property in order to complete maintenance, in both emergency and nonemergency cases, to its ChillerCooling Tower located just west of the Property. City shall incorporate County’s fence line surrounding its Cooling TowerChiller and gate into City’s fence line as depicted in Exhibit E.

9.2 General Business Page 2 ATTACHMENT 1

3. Section 43 of Tulare County Agreement No. 30974 is added as of the date of this First Amendment is entered into to read as follows: CANINE KENELS, MAINTENANCE AND CARE: COUNTY hereby agrees to the construction of canine kennels and shelter of canines on the Property subject to CITY’S agreement to the attached requirements listed in Exhibit F, attached hereto. Pursuant to Section 4 of the Agreement, COUNTY shall be entitled to 25% of CITY’s canine kennels and associated care for canines belonging to guests of the facility.

4. Section 44 of Tulare County Agreement No. 30974 is added as of the date of this First Amendment is entered into to read as follows: PARKING AND VEHICLE STORAGE:

COUNTY hereby agrees to the storage of Recreation Vehicles and passenger car vehicles subject to CITY providing and completing the following:
a. CITY will complete safety inspections of all vehicles parked or stored on the Property; and
b. Shelter residents will not be allowed to live in any vehicle parked or stored on the Property; and
c. CITY will provide shelter residents restricted, escorted access to their vehicles; and
d. CITY will ensure all propane tanks in RV’s are properly shut off to reduce fire hazards.

Pursuant to Section 4 of the Agreement, COUNTY guests of the facility shall be entitled to 25% of CITY’s available Parking and Vehicle Storage.

Except as amended, all other terms and conditions of the Agreement shall remain in full force and effect. [THIS SPACE LEFT BLANK INTENTIONALLY; SIGNATURES FOLLOW ON NEXT PAGE]

9.2 General Business Page 3

IN WITNESS WHEREOF, COUNTY and CITY have executed this Agreement by their respective authorized officers as set forth below, with the Agreement to be effective as of the date it is executed by the COUNTY as shown below (“Effective Date”). “COUNTY”

COUNTY OF TULARE
By: Date: , 2024
Larry Micari, Chair
Board of Supervisors
ATTEST:

JASON T. BRITT, COUNTY ADMINISTRATIVE OFFICER/

CLERK OF THE BOARD OF SUPERVISORS
By:

Deputy

APPROVED AS TO FORM

COUNTY COUNSEL
By:

Deputy
Matter No. 2022781
“CITY”

CITY OF TULARE
By: Date: , 2024
President of the Council and Ex-Officio
Mayor of the City of Tulare
ATTEST:

MARC MONDELL, CITY CLERK
By:

Chief Deputy City Clerk and Clerk of the
Council of the City of Tulare
APPROVED AS TO FORM:

CITY ATTORNEY
By

9.2 General Business Page 4

EXHIBIT D
COUNTY’S UTILITY LINE RELOCATIONS – CITY’S PLANS

9.2 General Business Page 5
JOB NO.: PLOT DATE: 22306 TULARE HOMELESS SHELTER CITY OF TULARE 2/13/2024 TULARE, CA 93274 APN 181-040-022 DATE SUBMITTAL WEB: 4-Creeks.com VISALIA, CA 93292 324 S SANTA FE SUITE A
APPROVED BY: DATE
TEL: 559.802.3052

THESE DRAWINGS ARE INSTRUMENTS OF SERVICE AND
ARE THE PROPERTY OF 4CREEKS. THE DESIGN AND

INFORMATION REPRESENTED ON THESE DRAWINGS ARE
EXCLUSIVELY FOR THE PROJECT INDICATED AND SHALL NOT BE TRANSFERRED OR OTHERWISE REPRODUCED WITHOUT EXPRESS WRITTEN PERMISSION FROM 4CREEKS.

SIGNATURE
FAX: 559.802.3215 411 E KERN AVENUE 2/13/24 EXHIBIT

EXHIBIT
D
X

X X X X X X X X X X
8'' SS 8'' SS 8'' SS
8'' SS 8'' SS
BOLBOL
BOL
LTE
WM
WM
WV WV
WV
(E) SD (E) SD (E) SD
(E) SS (E) SS
(E) W (E) W
E E
CBOX
WVWV
WV
(E) SD (E) SD (E) W (E) W (E) W (E) W (E) W (E) W (E) W (E) W (E) E OH (E) E OH (E) E OH (E) E OH
(E) W (E) W
12'' SD
2'' W 2'' W
W
W
6'' W 6'' W
8'' SS 8'' SS
W
W
6'' SS
(E) W (E) W
W
NORTH
O NEAL AVE. O STREET

CUT AND CAP EXISTING

WATER LINE AT BUILDING
INSTALL NEW 1" DOMESTIC

SERVICE WITH BACKFLOW
PER CITY STDS.

INSTALL NEW SS CLEANOUT AND
CONNECT TO EXIST. SS LATERAL
EXISTING UNUSED 2"

IRRIGATION SERVICE

PROTECT IN PLACE EXISTING

BACKFLOW DEVICE EAST OF

PROPERTY LINE

CUT AND CAP EXISTING SS
MAIN TO THE SOUTH.

INSTALL NEW SS CLEANOUT

CUT AND CAP EXISTING

WATER MAIN

CUT AND CAP EXISTING

WATER MAIN AT PROPERTY
LINE
60' 0' 60'
LEGEND

EXISTING UTILITY TO BE

ABANDONDED IN PLACE SANITARY SEWER MAIN WATER MAIN

UTILITY RELOCATION
D

9.2 General Business Page 6

EXHIBIT E
COUNTY’S ACCESS TO COUNTY COOLING TOWERCHILLER OVER CITY LEASED AREA

9.2 General Business Page 7
X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X MODULAR ADA RESTROOMS MODULAR OFFICE SPACE MODULAR LAUNDRY MODULAR CLASSROOM MODULAR FOOD PANTRY BASKETBALL HALF-COURT SHIPPING CONTAINERS PREMANUFACTURED METAL BUILDING NEW PARKING E O'NEAL STREET NEW TRASH ENCLOSURE BASKETBALL COURT/ MODULAR LIVING QUARTER 01 02 03 14 14 14 14 06 07 04 09 08 10 10 1718 16 15 16 16 13 19 05 05 11 11 12 16 16 20 10 RV PARKING MODULAR SHOWERS MODULAR ADA SHOWERS MODULAR SHOWERS / RESTROOMS MODULAR RESTROOMS PHASE 2 BUILDOUT MODULAR ADA SHOWERS / RESTROOMS 21 1 A1.1 DOG KENNELS22 24 24 23 23 23 23 23 26 26 23 27 1 A1.2 101 102 103 104 105 106 107 118 109 110 111 114 108 29 29 16 16 1616 23 24 30 113 112 119 24 2525 115 117 116 120 121 28 122 31 SCALE: N 0 2010 40 1 1" = 20'-0" SITE PLAN SITE PLAN LEGEND CONCRETE FLATWORK, REFER TO CIVIL PLANS ASPHALT FLATWORK, REFER TO CIVIL PLANS ROAD BASE, REFER TO CIVIL PLANS 4' TALL CHAINLINK FENCING , REFER TO CIVIL PLANS SITE LIGHTING, REFER TO ELECTRICAL PLANS 8' TALL CHAINLINK FENCING WITH PRIVACY SLATS, REFER TO CIVIL PLANS DECOMPOSED GRANITE FLATWORK, REFER TO LANDSCAPE PLANS PLUMBING CALCULATIONS PHASE 1 7 EMPLOYEES IN OFFICE (B) 200 RESIDENTS IN METAL BUILDING (R-2) 64 RESIDENTS IN MODULAR VILLAGE (R-2) B: 7 PERSONS = 4 MALES AND 4 FEMALES (1 WC/LAV REQ'D PER CPC 422.2) R-2: 264 PERSONS = 132 MALES AND 132 FEMALES: MALE FEMALE WATER CLOSETS 6 REQUIRED 8 REQUIRED URINALS 6 REQUIRED (NOT REQUIRED WITH SINGLE USE UNITS) LAVATORIES 7 REQUIRED 9 REQUIRED SHOWERS 17 REQUIRED 17 REQUIRED PHASE 1 TOTAL WATER CLOSETS REQUIRED: 15 PHASE 1 TOTAL LAVATORIES REQUIRED: 17 PHASE 1 TOTAL SHOWERS REQUIRED: 34 PHASE 1 TOTAL WATER CLOSETS PROVIDED: 27 PHASE 1 TOTAL LAVATORIES PROVIDED: 27 PHASE 1 TOTAL SHOWERS PROVIDED: 36 PHASE 2 (474 PERSONS) 7 EMPLOYEES IN OFFICE (B) 400 RESIDENTS IN METAL BUILDING (R-2) 64 RESIDENTS IN MODULAR VILLAGE (R-2) B: 7 PERSONS = 4 MALES AND 4 FEMALES (1 WC/LAV REQ'D PER CPC 422.2) R-2: 464 PERSONS = 232 MALES AND 232 FEMALES: MALE FEMALE WATER CLOSETS 10 REQUIRED 13 REQUIRED URINALS 8 REQUIRED (NOT REQUIRED WITH SINGLE USE UNITS) LAVATORIES 12 REQUIRED 16 REQUIRED SHOWERS 29 REQUIRED 29 REQUIRED PHASE 2 TOTAL WATER CLOSETS REQUIRED: 24 PHASE 1 TOTAL LAVATORIES REQUIRED: 29 PHASE 2 TOTAL SHOWERS REQUIRED: 58 PHASE 2 TOTAL WATER CLOSETS PROVIDED: 32 PHASE 1 TOTAL LAVATORIES PROVIDED: 32 PHASE 2 TOTAL SHOWERS PROVIDED: 58 SITE PLAN KEYNOTES ELECTRICAL TRANSFORMER, REFER TO ELECTRICAL PLANS BACK FLOW PREVENTOR FOR FIRE SPRINKLER LINE, REFER TO FIRE PLANS BACK FLOW PREVENTOR FOR IRRIGATION LINES, REFER TO LANDSCAPE PLANS SWITCHBOARDS, REFER TO ELECTRICAL PLANS ELECTRICAL EQUIPMENT, REFER TO ELECTRICAL PLANS TRASH ENCLOSURE PER CITY OF TULARE STANDARDS, REFER TO CIVIL PLANS CONCRETE PAD FOR SHIPPING CONTAINERS, REFER TO STRUCTURAL PLANS. CITY TO PROVIDE AND INSTALL SHIPPING CONTAINERS MODULAR LIVING UNIT, REFER TO STRUCTURAL PLANS. CITY TO PROVIDE UNITS AND INSTALL ON SITE UNDER SEPARATE PERMIT. MODULAR RESTROOM/SHOWER FOUNDATION - REFER TO STRUCTURAL PLANS, CITY TO PROVIDE UNITS AND INSTALL ON SITE MODULAR BUILDING FOUNDATIONS, REFER TO STRUCTURAL PLANS. CITY TO PROVIDE UNITS AND INSTALL ON SITE. RAMPS WILL BE INSTALLED AS REQUIRED FOR ADA ACCESS DEPENDING ON TYPE OF UNIT PROVIDED BY THE CITY OF TULARE DRIVE APPROACH, REFER TO CIVIL PLANS CONNECT EXISTING PARKING LOT TO PROPOSED PARKING LOT, REFER TO CIVIL PLANS CONCRETE PAD FOR BASKETBALL COURT & DOG SHELTER, WHERE THE DOG KENNELS SHALL BE ADDED IN THREE PHASES ACCORDING TO NEED. REFER TO A1.1 AND CIVIL PLANS FOR FURTHER INFORMATION. ADA PARKING STALLS 20' WIDE MANUAL SWING GATE FOR VEHICULAR ACCESS, REFER TO DETAIL 9/A1.3 SWING GATE TO BE EQUIPPED WITH PANIC HARDWARE & SWING OUT TOWARDS THE PUBLIC RIGHT OF WAY, REFER TO GATE SCHEDULE ON SHEET A7.0 AND CITY STANDARD DETAIL 9110 PRE-MANUFACTURED GARDEN SHED, NO FOUNDATION PROVIDED FOR STRUCTURE, OPOI CALTRANS HIGHWAY BARRIER FOR COMPOST AND LOOSE MATERIAL STORAGE, REFER TO LANDSCAPE PLANS FUTURE GARDEN AREA TO BE DEVELOPED BY CITY, NO WORK IN THIS AREA IS PROPOSED 26' WIDE MANUAL SWING GATE BETWEEN NEW AND EXISTING PARKING LOTS, REFER TO DETAIL 9/A1.3 AC UNIT SERVING PRIMARY SHELTER BUILDING, REFER TO MECHANICAL PLANS. PROVIDE CHAINLINK FENCE ENCLOSURE AND LOCKING GATE, REFER TO GATE SCHEDULE ON SHEET A7.0 AND CITY STANDARD DETAIL 9110, SHEET CD4. COORDINATE CLEARANCES OF FENCE W/ AC MANUFACTURER'S REQUIREMENTS FUTURE TEMPORARY EVENT-STYLE TENT SHOWN DASHED AND FOR REFERENCE ONLY. OPOI AS NEEDED. • • • • • • • •• • • • • •• • • • • •• • • • • • •• • • • • • •••• •• •••• • • ••• • • • • • • •• • • • •• • • •• • •• •• • ••• • • • •• • •••••••••••••••••• CONDUIT FOR DATA RUN TO ELECTRICAL ROOM IN PRIMARY SHELTER BUILDING • • • • • • • •• • • • • •• • • • • •• • • • • • •• • • • • • •••• •• •••• • • • • • •• • • • • • • •• • • • •• • • •• • •• •• • ••• • • • •• • • • • • • • • 1" CONDUIT FOR DATA RUN TO ELECTRICAL ROOM IN PRIMARY SHELTER BUILDING • • • • • • • •• • • • • •• • • • • •• • • • • • •• • • • • • •••• •• •••• • • • • • • •• • •••• • • •• • •• •• • • • •• • • •• • •• •• • ••••••••••••••••••••••• REFER TO ELECTRICAL PLANS FOR LIGHT POLE CONDUIT. PROVIDE 1" CONDUIT FOR DATA RUN TO ELECTRICAL ROOM IN PRIMARY SHELTER BUILDING BLUE LIGHT TOWER EMERGENCY PHONE - SOLAR POWERED W/ BATTERY BACKUP PROVIDE 1" CONDUIT FOR DATA RUN TO ELECTRICAL ROOM IN PRIMARY SHELTER BUILDING. COORDINATE STUB UP LOCATIONS WITH CITY. METAL DETECTOR AT MAIN ENTRY BIKE RACKS SPACED APPROPRIATELY PAVED AREA FOR PORTABLE GENERATOR EXISTING COOLING TOWER SWING GATE TO REMAIN. NEW FENCE TO TIE INTO CORNERS OF EXISTING COOLING TOWER FENCE 12345678910111213141516171819202122232425262728293031 FIRE HYDRANT, REFER TO FIRE PLANS X X (E) CHAIN LINK FENCE @ ADJACENT PROPERTY TO REMAIN. (N) FENCE TO TIE-IN TO (E) ### FENCE GATE, REFER TO GATE SCHEDULE ON SHEET A7.0 ASPHALT FLATWORK, REFER TO CIVIL PLANS County's Cooling Tower and existing fence/gate.

9.2 General Business Page
8

EXHIBIT F

CANINE KENNELS AND CARE
• Provide on-site veterinary services.
• Provide disinfection/disease mitigation including but not limited to:
o Appropriate sanitation chemicals and protocols
o Vaccinations of all CANINE’s on the Property
o Appropriate construction of Kennels
• All CANINE’s will be spayed or neutered before being allowed on the Property or scheduled as quickly as possible for spaying or neutering.
• Protocols treating disease outbreaks including quarantine protocols. • Proper disposal of CANINE urine and excrement. City will not dispose of CANINE excrement in the City’s municipal sewer system.
• Proper elimination space.
• City agrees to address all noise complaints related to the CANINE’s. • CANINE’s, while outside of kennels or enclosed dog run area will be leashed at all times and will not be allowed to roam free on the Property or on County’s Property. • City agrees to not allow overcapacity of the Kennels. • City agrees to provide pest infestation prevention of fleas, ticks, or any other pest related to CANINE’s to prevent infestation of the Shelter and surrounding County offices. • Provide proper shades or coverings of Kennels.
• City agrees to license all CANINE’s on the Property.

9.2 General Business Page 9
Staff Report
Meeting: City Council
Date: May 7, 2024
Department: Engineering Services - Project Management
Submitted by: Michael Miller, City Engineer
Agenda Title: FM0048 Tulare Homeless Shelter Contract for Modular Living Quarters

RECOMMENDED ACTION
Award and authorize the City Manager to sign a contract for $1,112,582.58 with Pacific Mobile Structures Inc. of Ceres, CA, for construction of modular living quarters associated with City Project FM0048 - Tulare Homeless Shelter; and authorize the City Manager or designee to approve contract change orders in an amount not to exceed 10% of the contract.

SUMMARY
On September 5, 2023, City Council approved the second round of Encampment Resolution Funding (ERF-2R) in the amount of $4,822,586. The ERF-2R funds will help subsidize the cost of site work, concrete, special construction, mechanical, and building costs that are essential to the operation of the planned shelter units. Per state regulations, $1,289,200 of grant funding must be spent on or before June 30, 2024, or risk losing funding. To meet the state regulations, staff issued a Request for Bids #24-796 for construction and delivery of 16 modular living quarter buildings to be utilized in the modular village component of the Tulare Homeless Shelter project.

On April 4, 2024, two bids were received and opened in response to RFB #24-796. Bids ranged from $1,112,582.48 – $1,808,972.65. The bids were evaluated and determined to be responsive to the requirements and instructions contained in the bid documents. Pacific Mobile Structures, Inc. of Ceres, CA, was the lowest responsive bid at $1,112,582.48.

The 16 modular units consist of 2 rooms apiece, totaling 32 rooms, with 150 square feet of living area in each room. The units will be built to meet or exceed all building codes for structural integrity, electrical, mechanical, and plumbing. The living quarters also feature fire suppression systems and meet ADA compliance regulations. The unit's construction will follow the guidelines set by the California Department of Housing and Community Development (HCD). These guidelines are intended to ensure the health and safety of persons purchasing or utilizing factory-built homes. HCD's third-party in-plant inspection process will monitor and inspect the construction progress of the units.

FISCAL IMPACT & FUNDING SOURCE(S)
Please refer to the revised Project Sheet attached to this staff transmittal for a breakdown of project costs and proposed funding sources.

LEGAL REVIEW
Subsequent contract approval is to be reviewed by the City Attorney.

Item #: 9.3
General Business

9.3 General Business Page 1

ALTERNATIVE ACTION

1. Approve with changes - Direct staff to reduce the project's scope, revise the design accordingly, and re-bid the project. A reduced scope is anticipated to result in lower bids, although additional design costs and loss of funding would be incurred.

2. Deny - Reject all bids received and direct staff to re-bid the project in the hope that lower bids will be received. Consequently, due to state regulations, the City would most likely lose the grant funding obtained for the project.

3. Table - Due to time constraints, decision postponement could result in the loss of grant funding.

ATTACHMENTS

1. Bid Results, Modular Living Quarters

2. Bid Summary – Pacific Mobile Structures, Inc.

3. Encampment Resolution Funding (ERF-2R) Letter

4. FM0048 – Tulare Homeless Shelter Project Sheet
Reviewed/Approved:

9.3 General Business Page 2

9.3 General Business Page 3 ATTACHMENT 1

9.3 General Business Page 4 ATTACHMENT 2

9.3 General Business Page 5
411 E Kern Avenue, Tulare CA 93274 Fax (559) 685-2339
Community Development Department
Housing and Grants Division
January 10, 2024
Engineering Department – City of Tulare
Attn: Michael Miller and Bryan Cahill
411 East Kern Ave
Tulare, CA 93274
Michael and Bryan,
With City Council’s approval of second round Encampment Resolution Funding (ERF-2R) allocations on September 5th, 2023, Department staff may obligate ERF-2R grant funds to the Engineering Department. As project managers over development of City’s emergency shelter complex, your team and contractor(s) may expend the ERF2R grant for site work, concrete, special construction, mechanical, and building costs that are central to operation of the planned interim shelter units. At least $1,289,200 in ERF-2R grant funds are available for eligible expenses. Full expenditure of the award must occur on or before June 30, 2025, and per state regulation, this expenditure deadline is final and absent any exemption.

Housing and Grants Division staff will consult with your team on payment requests and source documentation, state reporting requirements, and other items as necessary. And for all third-party entities working on development of the interim shelter units, such as an architect, general contractor, and/or subcontractor, please gather and create a ERF grant project file that includes the documents listed below and all financial information. You may disregard documents that are already on file and only forward outstanding information to [email protected]. City staff welcome questions via email or at (559) 684-4224.

1. Evidence of Liability Insurance (Commercial General, Automobile, Professional), if applicable.

2. Evidence of Workers Compensation Insurance, if applicable

3. Contact Information for at least two (2) employees responsible for services and/or products

4. Copy of W-9
Lastly, all project managers and contractors are encouraged to review the attachments about general recordkeeping and reporting practices for the ERF Program. And in so doing, adopt the appropriate processes for project oversight and grant administration. All ERF partners appreciate the Engineering Department’s work to develop interim shelter options for ERF clients.

Sincerely,
Alexis Costales
Housing and Grants Manager
Cc: Mario Anaya, Community Development Director; Gladys Avitia, Housing and Grants Specialist

9.3 General Business Page 6 ATTACHMENT 3
411 E Kern Avenue, Tulare CA 93274 Fax (559) 685-2339
General Recordkeeping Requirements
All service providers and contractors on the Tulare Encampment Resolution Project must maintain a recordkeeping system for administrative, financial and project files to the extent of the content outlined below.

Category Types of Files and Records Maintained
Administrative • Overall administration files and records of your ERF activities o Personnel files
o Equipment and vehicle management files if applicable
o General Organizational management files:
▪ Articles of Incorporation
▪ Bylaws
▪ Tax status
▪ Board Minutes
▪ Subcontracts if applicable
• Program funding award files:
o Program policies and guidelines
o All correspondence with the City on the project and your organization’s services
o Copy of your contract with the City
o Monitoring / compliance reports
Financial • Chart of accounts
• Accounting procedures manual
• Accounting journals and ledgers (profit and loss statement, payroll summary statement)
• Source documentation for all staffing costs and purchases of goods and/or services (time cards, pay stubs, purchase orders, invoices, bank records, receipts, etc.)
• Procurement files and cost analysis information for each transaction above $10,000
• Bank account records
Project or case files • Schedule and staffing model regarding your service(s) • HMIS enrollment records if applicable
• Information on utilization of service(s) if HMIS enrollment does not occur • Qualitative input from service providers and contractors on a regular basis Financial Reporting
Service Providers and contractors are required to uphold sound accounting and financial management practices as recipients of ERF grant funds from the City of Tulare for the agreed upon services on the Tulare Encampment Resolution Project. Please review the standards identified below.

Accounting Records: Agencies must maintain records which adequately identify the source and application of funds provided for financially assisted activities. These records must contain information pertaining to grant or subgrant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays or expenditures, and income. Accounting systems should include at least the following: chart of accounts, cash receipts journal, cash disbursements journal, payroll journal, and general ledger.

Internal Control: Effective control and accountability must be maintained for all grant cash, real and personal property, and other assets. Agency’s must adequately safeguard all such property and must assure that it is used

9.3 General Business Page 7
411 E Kern Avenue, Tulare CA 93274 Fax (559) 685-2339
solely for authorized purposes. Agencies must have set procedures that define staff duties, lines of authority, separation of functions, and access controls. The organization must have accounting procedures for recording and approving transactions.

Budget Control: Actual expenditures or outlays must be compared with budgeted amounts. Financial information must be related to performance or productivity data, including the development of unit cost information whenever appropriate or specifically required in the service agreement. If unit cost data are required, an estimated amount based on available documentation will be accepted whenever possible.

Allowable Costs: All expenses incurred by your organization against the budgeted ERF grant funds must be reasonable, allowable, and allocable costs that satisfy standards of the service agreement and ERF Program guidelines. An organization is required to have an approved indirect cost allocation to charge indirect costs.

Source Documentation: Accounting records must be supported by such source documentation such as cancelled checks, paid bills, payrolls, receipts, invoices, payrolls, time and attendance records, contract and subgrant award documents, etc.

Cash Management: Maintain current budget for all funded activities and perform a comparison of that budget with actual expenditures for each budget category. Regularly compare progress towards the achievement of goals with the rate of expenditure of program funds.

The Service Provider and/or Contractor shall also:
• Maintain an effective system of internal fiscal control and accountability for all equipment and property acquired or improved with ERF grant funds, and make sure the same are used solely for authorized purposes.
• Keep a continuing record of all disbursements by date, check number, amount, vendor, description of items purchased and line item from which the money was expended, as reflected in your organization’s accounting records.
• Maintain payroll, financial, and expense reimbursement records for a period of three (3) years after receipt of final payment under your service agreement with the City. • Permit inspection and audit of its records with respect to all matters authorized by this Agreement by representatives of the City or the state of California at any time during normal business hours and as often as necessary.
• Inform the City concerning any funds allocated to your organization, that you anticipate will not be expended during the term of the service agreement, and permit the reassignment of the same by the City to other service providers.
• Repay the City any funds in its possession at the time of the service agreement with the City expires and/or is terminated that may be due to the City or Cal ICH.

And for payment requests, you need to provide information to the City on the financial status of your operations, including the amount of:
• funds budgeted
• funds already received to-date

9.3 General Business Page 8
411 E Kern Avenue, Tulare CA 93274 Fax (559) 685-2339
• funds expended in the current period and to-date, with source documentation for any funds being requested
• previous drawdowns requested but not yet received (if applicable) [The attached Excel workbook ‘Budget & Performance – ERF-2-R’ contains two (2) sheets pertaining to budget monitoring and payment requests for contractor(s) reimbursement (see “annual budget and expenses” and “payment request” sheets. If your organization elects to develop a comparable means of reporting on expenses, then please review the format with Housing and Grants Division before initial use.] Performance Reporting
Provide reports on a quarterly basis to the Housing and Grants Division. With provided excel sheets “quarterly occupancy” and “quarterly narrative”, or a comparable format, track occupancy and exits together with written feedback on services, client outcomes, and the overall shelter’s operations. [The attached Excel workbook and its “quarterly” sheets are an example. If an operator elects to develop a comparable means of explaining service outcomes, then please review the format with Housing and Grants Division before initial use.]

9.3 General Business Page 9
PROJECT MANAGER(s):

PROJECT DESCRIPTION & PURPOSE:

KEY POINTS:

PROJECT STATUS:

PROJECTED START DATE:

PROJECTED END DATE:

CRITERIA (1-8):

To Date
Remaining
Year 2024/2025 2025/2026 2026/2027 2027/2028
010 - Conceptual $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 020 - Temporary Encampment $706,583.14 $339,377.56 $169,688.78 $510,000.00 $0.00 $0.00 $0.00 $1,725,649.48 0600 - Construction/Labor & Materials $349,025.22 $339,377.56 $169,688.78 $510,000.00 $0.00 $0.00 $0.00 $1,368,091.56 0610 - Property Acquisition $355,814.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $355,814.00 0996 - Project Management Time $326.65 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $326.65 0998 - Dev Srvcs Time $1,417.27 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,417.27 030 - Environmental $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0200 - Development Services Time $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 040 - Final Design $311,136.51 $185,751.73 $4,052.14 $0.00 $0.00 $0.00 $0.00 $500,940.38 0200 - Professional Services/Consultant $303,106.00 $177,647.45 $0.00 $0.00 $0.00 $0.00 $0.00 $480,753.45 0996 - Project Management Time $3,750.82 $5,387.92 $2,693.96 $0.00 $0.00 $0.00 $0.00 $11,832.70 0998 - Development Services Time $4,279.69 $2,716.36 $1,358.18 $0.00 $0.00 $0.00 $0.00 $8,354.23 050 - Construct/Impliment $91.30 $0.00 $628,420.36 $10,115,000.08 $0.00 $0.00 $0.00 $10,743,511.75 0203 - Construction Management $0.00 $0.00 $0.00 $565,277.52 $0.00 $0.00 $0.00 $565,277.52 0204 - Materials Testing $0.00 $0.00 $0.00 $201,884.83 $0.00 $0.00 $0.00 $201,884.83 0205 - Labor Compliance $0.00 $0.00 $0.00 $60,565.45 $0.00 $0.00 $0.00 $60,565.45 0210 - Attorney $0.00 $0.00 $0.00 $4,000.00 $0.00 $0.00 $0.00 $4,000.00 0224 - Surveyor $0.00 $0.00 $0.00 $161,507.86 $0.00 $0.00 $0.00 $161,507.86 0600 - Construction/Labor & Materials $0.00 $0.00 $556,291.24 $8,075,393.15 $0.00 $0.00 $0.00 $8,631,684.39 0996 - Project Management Time $91.30 $0.00 $15,000.00 $131,433.00 $0.00 $0.00 $0.00 $146,524.30 0998 - Development Services Time $0.00 $0.00 $1,500.00 $8,075.39 $0.00 $0.00 $0.00 $9,575.39 0999 - Contingency $0.00 $0.00 $55,629.12 $906,862.88 $0.00 $0.00 $0.00 $962,492.00 060 - Close Out $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Costs: $1,017,810.95 $525,129.29 $802,161.28 $10,625,000.08 $0.00 $0.00 $0.00 $12,970,101.61 $0.00 6/30/2025
Additional funds will be required to operate the shelter.

Marc Mondell, Michael Miller, Bryan Cahill
Construct an emergency homeless shelter facility consisting of perimeter fencing, parking, exterior lighting, modular office building, restroom and shower facilities (trailers), modular classrooms, food pantry, laundry, modular housing units, storage containers, dog kennels, and 20,000 SF steel building primary shelter structure.

ARPA -"Category 2" Eligiable - Addresses negative economic impacts caused by the public health emergency.

Underway
7/1/2022
FUTURE M & O:
(Additional Cost & Department Responsibility)
Criteria 2: Project addresses regulatory, safety, or environmental requirements that more likely than not threatens in whole or in part the City's ability to operate a core program or function within the next fiscal year if not replace or repaired.

Prior Fiscal
Years
Fiscal Year 2023/2024 Future Fiscal Years
Costs Description Total Unfunded
(Capital)
District(s): 1, 2, 3, 4, 5
2023 - 2028 CIP Administrative
PROJECT #: FM0048
Homeless Shelter
(Capital)
17 9.3 General Business Page 10 ATTACHMENT 4
To Date
Remaining
Year 2024/2025 2025/2026 2026/2027 2027/2028
Fund 028 - ARPA Federal Grant $0.00 $525,129.29 $802,161.28 $672,709.43 $0.00 $0.00 $0.00 $2,000,000.00 $0.00 Fund 601 - Other General Fund CIP $1,017,810.95 $0.00 $0.00 $4,663,090.66 $0.00 $0.00 $0.00 $5,680,901.61 $0.00 Fund XXX - County Contribution (ARPA) $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 Fund XXX - Federal Earmark $0.00 $0.00 $0.00 $1,500,000.00 $0.00 $0.00 $0.00 $1,500,000.00 $0.00 Fund XXX - ERF Round 2 Grant $0.00 $0.00 $0.00 $1,289,200.00 $0.00 $0.00 $0.00 $1,289,200.00 $0.00 Fund XXX - State Earmark $0.00 $0.00 $0.00 $2,000,000.00 $0.00 $0.00 $0.00 $2,000,000.00 $0.00 Total Funding: $1,017,810.95 $525,129.29 $802,161.28 $10,625,000.08 $0.00 $0.00 $0.00 $12,970,101.61 $0.00 G/L #'s:

Notes:
028-4145-6213, 601-4601-7301
04/29/24 - Revised to reflect modular living quarters bid of $1,112,582.58, and $500,000 of materials cost associated with County ARPA contribution.

Funding Sources
Prior Fiscal
Years
Fiscal Year 2023/2024 Future Fiscal Years
Total Unfunded
18 9.3 General Business Page 11
Staff Report
Meeting: City Council
Date: May 7, 2024
Department: Engineering Services - Engineering
Submitted by: Michael Miller, City Engineer
Agenda Title: Discussion of Truck Routes

RECOMMENDED ACTION
Review and discuss the designation of truck routes within the City of Tulare.

SUMMARY
Local governments may facilitate safe and efficient trucking in their communities by establishing appropriate truck routes designed with input from both the community and the trucking industry. The goal should be to ensure that mobility for all roadway users is preserved, and that freight and goods can move safely and efficiently so that the local economy continues to prosper. All truck routes should be designed to permit the safe and effective operation by trucks. Designation of truck routes should be considered in coordination with mapping of primary bicycle, transit, and pedestrian corridors, as well as through the analysis of key access routes, bridge hazards, and industrial or commercial land uses. Some key factors to consider when identifying potential truck routes are:
• Safety, particularly with regard to impacts to bicyclists and pedestrians. It is desirable to direct trucks onto roadways that have been designed to accommodate them with regard to paved width and lane geometry, and the roadway’s ability to accommodate truck turning movements.
• Impact of heavy truck traffic on City infrastructure. Consideration should be given to the design of the roadway’s structural section and its ability to withstand the loads, as well as other vulnerable facilities.
• It is important to look at the big picture and consider existing constraints in roadway network. Restricting truck traffic on one roadway will inevitably increase traffic on other roadways.
• In considering air quality impacts, there are both global and local emission impacts.

Imposing excessive limitations to address spot impacts can result in longer trip lengths and more vehicle idling, resulting in an actual increase in community and global impacts.
• Do not impose restrictions that unreasonably impact business. • Trucks will frequently need to leave designated truck routes to reach their final destinations. The truck route network should provide sufficient coverage across the City to allowable the majority of trips to be on designated routes (i.e., with minimal deviation onto non-designated roadways) and provide flexibility to recognize and facilitate the needs of business that are located off of designated routes.

Each road authority may designate any of its roadways or any section of any of its roadways as a truck route and may prohibit the operation of trucks, machinery or any other large or heavy vehicles upon any other of its roadways that serves the same route or area served by Item #: 9.4
General Business

9.4 General Business Page 1
the truck route designated. The authority granted under this section is subject to all of the following:
1) The governing body of an incorporated city shall not designate a truck route or prohibit the operation of any vehicle on a:
a) State highway that is within the boundaries of the city without the written consent of the Department of Transportation.
b) County road that is within the boundaries of the city without the written consent of the governing body of the county.
2) Any designation or prohibition made under authority of this section must be imposed by appropriate order, resolution, or ordinance.
3) A road authority exercising authority under this section shall erect and maintain signs in a conspicuous manner and place at each end of the highway or section of highway where a designation or prohibition is imposed to give notice of the prohibitions or designations imposed. The road authority shall erect and maintain signs giving notice of any prohibitions or designations imposed under this section at such other places as may be necessary to inform the public.
4) A prohibition or designation imposed under this section is effective when signs giving notice thereof are posted as required by this section.

Truck route programming should be paired with enforcement efforts to ensure that oversize vehicles are not diverting off-network.

The City has several provisions in its Municipal Code that place restrictions on the movement of trucks within City limits. Municipal Code Chapter 9.32.020 addresses the creation of “truck routes” within the City. Vehicles involved in the carrying of merchandise, freight or materials and having a capacity of two or more tons are directed to utilize these designated routes, which possess the necessary design characteristics to accommodate the heavier vehicle loads and larger turning movements of trucks. The routes are established by City Council via ordinance, and are listed in Chapter 9.32.010. The Police Chief and City Engineer are responsible for ensuring that the routes are signed appropriately. Per Chapter 9.32.030, truck drivers are required to stay on these designated truck routes, except as required to reach pickup and/or delivery destinations. In such instances, truck drivers are to take the most direct route possible to and from a designated truck route to the pick-up and/or delivery destination.

The attached Exhibit “A” is a map showing the designated Truck Routes in the City of Tulare.

There are 25 roadways that are currently so designated:
(A) Avenue 200 (Rankin Avenue), the entire length within the city limits; (B) Bardsley Avenue, the entire length within the city limits; (C) Blackstone Drive, the entire length within the city limits; (D) Blackstone Street, the entire length within the city limits; (E) Cartmill Avenue, the entire length within the city limits; (F) Cross Avenue, from the intersection of J Street to the intersection of M Street; (G) H Street, from the intersection of Bardsley Avenue to the intersection of Cedar Avenue; (H) Hillman Street, the entire length within the city limits; (I) I Street, from the intersection of Inyo Avenue to the intersection of Alpine Avenue; (J) I Street, from the intersection of Bardsley Avenue to the south city limits; (K) J Street, from the intersection of K Street to the north city limits; (L) K Street, from the intersection of Tulare Avenue to the intersection of Cross Avenue;

9.4 General Business Page 2
(M) Laspina Street, from the intersection of Paige Avenue to the south city limits; (N) Martin Luther King, Jr. Avenue, from the intersection of K Street to State Route 99; (O) M Street, from the intersection of Tulare Avenue to the intersection of Cross Avenue; (P) M Street, from the intersection of Inyo Avenue to the intersection of Owens Avenue; (Q) Mooney Boulevard, from the intersection of Tulare Avenue to the south city limits; (R) O Street, from the intersection of Owens Avenue to the intersection of Continental Avenue;
(S) Paige Avenue, the entire length within the city limits; (T) Prosperity Avenue, the entire length within the city limits; (U) State Route 63, the entire length within the city limits; (V) State Route 137, the entire length within the city limits; (W) Tulare Drive, the entire length within the city limits; (X) Turner Drive, the entire length within the city limits; and (Y) West Street, the entire length within the city limits.

Additional restrictions on the movement of trucks are contained in Chapter 9.36.020 of the Municipal Code, which specifically prohibits heavy-laden vehicles, or any vehicle employed in carrying heavy freight, natural oil, crude petroleum, gasoline or regularly employed in carrying goods or merchandise on the following streets:
(A) K Street from the north line of Inyo Street to the south line of King Street; (B) Tulare Street from the east line of J Street to the west line of L Street; (C)Kern Street from the east line of J Street to the west line of L Street.

Per Chapter 9.36.030, the Chief of Police, subject to the approval of the City Manager, is authorized and directed to designate additional streets to address public safety concerns.

The aforementioned portions of the Municipal Code were last adopted in 1995.

FISCAL IMPACT & FUNDING SOURCE(S)
Fiscal impacts are dependent upon direction received from Council. There would be costs associated with the installation or removal of any additional signage that would impact the Street Division’s operational budget.

LEGAL REVIEW
This item does not require legal review.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table

ATTACHMENTS

1. Exhibit A - Truck Route Map
Reviewed/Approved:

9.4 General Business Page 3

WILLIAM ST

SANTA FE TRAIL DURANGO
"K" ST DR
PRINE

MATHENY AVE CASA ST CANAL ST LUTON ST

ADDIE AVE

BEACON AVE

WADE AVE

BRIGHT ST

SUNRISE ST

ELSINORE ST
MODOC AVE PYRAMID AVE. HENSHAW AVE
BLACKSTONE AVE.

GOODIN DR INTN'L AGRICENTER WAY

INDUSTRIAL AVE LASPINA ST TAMARACK ST HEMLOCK ST

MANZANITA AVE

LAUREL AVE ASPEN AVE

PARADISE AVE CYPRESS AVE BREA AVE CYPRESS AVE WESTMINSTER AVE CERRITOS AVE LAGUNA ST BALBOA ST

STAGECOACH WAGONWHEELEVERGREEN
TARGET AVE CARSON AVE IRWIN ST. ORCHARD AVE. PONDAROSA ST.

AVE. LEVIN AVE SUNDANCE ST CASSIDY ST HOLLIDAY ST IRWIN ST BRIDGER AVE DAYTON ST WALNUT AVE. MT. BREWERMT. WHITNEY CABRILLO AVE. DR. DR. CABRILLO
DR. LYDIA

FRANCES AVE
MARIMAR AVE MARION ST. CARDOZA ST. SALOME ST.

WALNUT AVE.

BATAVIA CT.

WALNUT AVE. SECURITY CT.

CONTINENTAL AVE.

FULTON AVE.

LEVIN AVE.

CHESTNUT AVE. TUGGLE AVE.
"j" ST. ALMOND AVE

ONEAL WALNUT AVE

ONEAL AVE BALSAW'D WOOD

GRAPE DRIFTWOOD

LEMONWOOD

PEACHWOOD APPLEWOOD

DOGWOOD

BUTTONWOOD AVE
BOXW'D AVE COTTONWOOD IRONWOOD PEPPERWOOD BOXWOOD CT BOXWOOD "E" ST VETTER DR ASH CT. ASH AVE.

ST. ETNA

DR AVON

DR DR ANN

CARDOZA
MARVIN AVE.

ASH AVE. AMBER ST. MORAINE ST. SILVIA ST. MARK ST. PEGGY ST. KAZARIAN ST. LASPINA ST

JOYCE CANBY ST WHITNEY ST

STOCKHAM AVE

COLEEN VISTA ST

DELORES CT DANA FINK TOLEDO AVE
HARMON LANAI CT. MAUI CT. ATLANTIC AVE. LATIMER ST. CORAL ST. TUOHY ST.

GOMEZ AVE.

KOHN AVE. SONORA AVE. ARONIAN ST.

EASTBROOK AVE. MEADOWBROOK ST FALLBROOK CT HILLSDALE CT ALPINE AVE. ALPINE AVE

SONORA AVE

BIRCH AVE MAGNOLIA ST PARKVIEW CT BECKY ST REDWOOD CT

ST FOREST
KAREN AVE SPRUCE ST. SPRUCE ST SPRUCE ST "U" ST
ASH AVE. "U" ST. "S" ST "T" ST "T" ST. "S" ST. "R" ST "R" ST. "Q" ST "Q" ST. "P" ST "P" ST.

ASH AVE.

CEDAR AVE.

ELM AVE
SONORA AVE.

OWENS AVE
"L" ST "K" ST SONORA AVE

PARK AVE

ALPINE AVE

ELM AVE
"I" ST
"H" ST "G" ST "F" ST "E" ST CEDAR AVE CEDAR AVE VAN NESS ST "C" ST "D" ST

OWENS PRATT ST HOWARD ST HOWARD ST LARKIN
ALPINE AVE.

SONORA AVE PRATT ST VICTORIA AVE PRATT ST

ELM AVE WALTER ST OLIVER ST CLEVELAND AVE ELM AVE

ELM AVE

SONORA AVE

OWENS AVE SACRAMENTO ST LOS ANGELES SANTA CLARA SACRAMENTO TRINITY MENDOCINO STYUBA MARIN ST STAFFORD CT SHASTA AVE MARICOPA ST ROAD 84 HAVEN ST CRESCENT ST SOULTS ST

SONORA AVE

ALPINE AVE

OWENS AVE

SONORA AVE GEMINI ST RANDLE ST WARREN ST LANSING ST ARONIAN ST MARTIN ST SUNSET ST SIERRA AVE

SUNSET AVE

SUNSET AVE LATIMER ST SILVIA ST MORAINE ST

SUNSET AVE
SIERRA AVE AMETJIAN ST. MOUNTAIN VIEW ST

VINELAND ST

EASTGATE AVE BURTON AVE

CHERYL LN CANBY ST ST

STANLEY

BOYD CT BURTON AVE DAYTON ST SPRUCE ST LA MESA DR ACADEMY AVE ACADEMY AVE LASPINA ST CANBY ST

SUNSET AVE CANBY ST
KERN AVE KERN AVE SPRUCE ST. SPRUCE ST SEQUOIA AVE

SIERRA AVE SIERRA AVE
SEQUOIA AVE SALIDA ST CENTER ST SCHOOL ST R ST.

SON0RA AVE VENTURA AVE MARIPOSA AVE

INYO AVE

KERN AVE

APRICOT DR ACADEMY AVE HIGHLAND ST APRICOT AVE GEM ST

SYCAMORE AVE
"N" ST "L" ST "K" ST
"N" ST
"O" ST "M" ST
"L" ST "K" ST

SAN JOAQUIN AVE

INYO AVE

KERN AVE

KING AVE

PINE AVE

KERN AVE
"I" ST "H" ST "G" ST "F" ST
"I" ST "H" ST "G" ST "F" ST
"E" ST "D" ST
"C" ST
"E" ST "D" ST "C" ST
KERN AVE.

SAN JOAQUIN AVE KING AVE "B" ST "A" ST SACRAMENTO CALIFORNIA "A" ST "B" ST LOS ANGELES SANTA CLARA OAKLAND AVE.

BEAUMONT AVE
"H" ST "G" ST.
"E" ST. "F" ST. ST. "D" REDONDO ST

CAMRON AVE

MAPLE AVE MAPLE AVECALIFORNIA CTWESTFIELD AVE VIEIRA AVE

THERA AVE MADALYN AVE SACRAMENTO ST

OLEMA CIR

DAMRON AVE

BRETT BEACH SANTA MONICA ST

SANTA CRUZ ST SAN DIEGO ST DEINAR ST DENAIR ST
BEVERLEY DR BONITA DR HIGHLAND DRWINSOR DR DELWOOD ST ARBOR DR. BEATRICE DR DICKRAN DR

WELCH DR

COLLEGE AVE

LYNDALE AVE

PLEASANT DR
ROYAL ANN AVE. MAHALEB ST. TERRACE PARK ST. "O" ST

TERRACE LN CHERRY ST CHERRY ST CHERRY ST MANOR ST GEM ST AUBURN ST MANOR DR MANOR
GARDEN CT "N" PLACE "N" PLACE
CIR DR

WARD WOOD

COLONIAL
PALM
AVE.

ESTATE ESTATE AVE

GANNON AVE HARTLEY CT

SERR CHANDLER CT

GROVE DR
MERRITT AVE. MERRITT AVE "M" ST

DICKRAN DR

BEATRICE DR OAKS ST

RAINER CT
LASSEN CT "F" ST"H" ST

ALLSTAR AVE

LEAGUE AVE

STADIUM AVE DIAMOND AVE NATIONAL AVE
ATWOOD DR. ATWOOD DR. "H" ST. "F" ST.

PLEASANT AVE PLEASANT AVE "E" ST
NEVADA CIRCLE "E" ST.

BENDER CT

ORINDA CUPERTINO MORAGA

DANVILLE
SAN RAMON "A" ST "A" ST. BELMONT ST DELTA AVE PALO ALTO SACRAMENTO ST

SARATOGA SARATOGA AVE

LOS GATOS HAYWARD
PISMO

CT MALIBU
BENICIA AVE. BELMONT ST ALAMEDA ST PETALUMA ST LAKEWOOD ST. CANYON VIEW

OMEGA AVE

SHORT AVEALPHA ST
PLEASANT AVE MILNER ST MILNER ST MATHIAS BERING PERMO ST BERRYHILL AVE.

WOODWARD AVE BANE AVE

TYSON AVE COUNTRY VIEW AVE

LA CELL AVE JAMESTOWN ST CENTENIAL CT JEFFERSON ST

YORKTOWN CONSTITUTION

PLYMOUTH

INDEPENDENCE VALLEY

LINCOLN ST FORGE

BAYWOOD AVE LASPINA ST

KAWEAH DR HELENE ST SEDRO ST BOYER DR
AVE. CHAPMAN

FINCH AVE CARMELO AVE COELHO AVE

THOMPSON AVE
FAIRVIEW AVE RICHARD SMITH AVE. HILLCREST AVE
PECAN

LYNORA ST

GLENWOOD AVE
SANDALWOOD AVE BRENTWOOD ST.
"J" ST. "J" ST.

MERCEDES BERKELEY DR

BERKELEY AVE SAMPSON ST LOIS AVE
BARDSLEY AVE.

TULARE AVE.

TULARE AVE

CROSS AVE
CROSS AVE BLACKSTONE ST.

CROSS AVE. CROSS AVE MOONEY BLVD.

VINEYARD
CORVINA AVE ENTERPRISE RD. BERINGER

CLARETE AVE

BARGETTO MONDAVI ALMADEN ST

ZINFADEL

MALVEC MERIDIAN

VERDELHO RIESLINGCANYON GLEN ELLEN DR

ZENAIDA WAY

DE LA VINA ST
CORVINA AVE.

LASPINA ST. MADURO ST MIRASSON BARDOLINO

ESTRELLA AVE PALOMINO
AVE. SYRAH

TREBBIANO ST RIESLING ST

PASEO DEL LAGO

LELAND AVE RETHERFORD ST

LELAND AVE
"J" ST
"J" ST.

KIRK CT CALLIE DR

SUTTON CAMELIA AVE

CHEVEY CHASE WELCH DR LOIS AVE

LYNN AVE LYNN AVE GAIL AVE
SANDRA AVE ADAMS ST. ROOSEVELT AVE

JACKSON AVE

WILSON AVE
ADAMS STHOOVER AVE "M" ST

WASHINGTON AVE REAGAN ST
AVE. WASHINGTON MARK TWAIN AVE

DICKENS AVE ALCOTT ST MITCHELL AVE
CONGRESSIONAL OAKS ST.

CT

GARFIELD AVE POLK KENNEDY AVE
"M" ST OAKS ST

CARTMILL AVE

OAKWOOD DR

BEECHWOOD DR

SHERWOOD DEERCREEK ST

BUTTONWOOD CT

OLD TOWN DR

ASPENWOOD CT OAKWOOD CT BEECHWOOD CT MEADOW CT

SAN JOAQUIN AVE

TUSTIN BURLWOOD

DONNA AVE

OAKLAND AVE

JULIET AVE BEAUMONT AVE MAPLE AVE LAMAR ST

MAPLE CT

JULIET CT

HOSFIELD DR
TEX DRIVE.

TEX DRIVE.

CAPISTRANO AVE

SHAVER LAKE BASS LAKETAHOE AVE

MONO PL

SILVER LAKE

TAHOE AVE

MONO CT SUNRISE ST BASS LAKE CT

ELSINORE ST BASS LAKE PL

FOSTER DRIVE

YOLO CT

PLACER ST

PLUMAS ST SOLANO AVE TUOLUMNE AVE GEM ST GEM ST WRIGHT WAY NAPA ST

SANTA BARBARA AVE

HERMOSA AVE

EASTFIELD CT MADISON CT HERITAGE CT OLGA ST MCKINLEY CT THEODORE CT SAN MARINO CT SAN SIMEON CT SIERRA VIEW CIR.

AVILA DR
BLUE OAK ST PLYMOUTH AVE. BRIARWOODGREENWOOD TEALWOOD ST.

GAIL AVE

ZUMWALT AVE

RUSSELL AVE COTTON COURT PETERSON ST EATON ST
ELSTER AVE HEMINGWAY AVE DEFOE CT STEVON- SON CT LONDON CIR IRVING CIR. ALCOTT ST AUGUSTA CT. VINTAGE DR CAMBRIDGE CIR. MISSION CIR. COTTA

OAKS CT

PRESIDENTIAL DRIVE
COLUMBIA AVE OLYMPIA AVE HILSBORO ST.ROSE ST WHEELER CT CHAVEZ CT

MARTINHO AVE COCHRAN AVE

HATCH AVE MERRITT AVE

MARTINHO
AVE. ALDERWOOD ST LA DAWNA ST LA DAWNA ST DANDELION AVE

POPPYVIEW AVE WARREN CT WARREN ST HAVEN CT RANDLE CT

COUNTRY VIEW AVE

POPPY VIEW CT
POPPY VIEW PL DANDELION AVE MERRITT AVE CROMLEY ST MONTEREY ST CATALINA CIR HUNTINGTON "A" ST. "B" ST. CALIFORNIA LOS ANGELES SANTA CLARA SACRAMENTO "D" ST. "E" ST.
"F" ST.
"G" ST "H" ST "I" ST

BERRYWOOD

OLDTOWN DR

LEVIN AVE DEL MONTE CT
PEBBLE CT CYPRESS COVE DR DALTON ST SHERMAN ST MT. LANGLEY DINKY CREEK CT CRYSTAL SPRINGS CT CLOVER MEADOW AVE BUTTE ST. MILLERTON ST. EAGLE CT JUNIPER CT AZALEA AVE AZALEA AVE

GOMEZ CT
SHELL CT. BARRANCA CT PERATTA CT

PORT CT BARBERA CT GAMAYESTRELLA CT
SYRAH

CHARDONNAY

DOLCETTO

CABERNET DR BORDEAUX

PASEO DEL LAGO

PASEO DEL LAGO

TREANA BELLA OAKS DR VINYARD WY

DOVER CANYON DR KENWOOD ST ARCIERO DR TAMAS CT KORBEL CT

PINOT CT MATEUS FIRESTONE DR CHAMPAGNE ST YORK MNT COURT BETTINELLI COURT FIRESTONE DR

MALVASIA AVE ARNEIS AVE DAOS CT VIOGNER ST CORTESE ST

ACADEMY

HARVARD AVE

EASTGATE AVE ARONIAN ST YALE ST PRINCETON ST JOHNSON ST JOHNSON CT ANDREWS CIR ANDREWS CT MONTANA DE ORO ST CAMPBELL CIR CAMPBELL CT HAMPTON ST HOYT AVE. HOYT CT

SCOON CT

RYAN CT

SAND HILLS AVE

PINEHURST AVE

TURNBERRY CT TORREY PINES INVERNESS ST HAZELTON ST PINE VALLEY CT

SEMINOLE AVE MORRISON ST

CROSS AVE RANCH ACRES RD

TRAPPER SPRINGS AVE

BADGER FLAT AVE MAMMOTH STBLACK ROCK ST

NELDER GROVE ST SWEETWATER CT BIG SANDY CT BLACK ROCK CT STONEY CREEK ST TEXAS FLATE ST CLEARWATER STSIROCCO ST BRIGHTSIDE ST WINDSONG DR MORRISON ST RANCHERIA CT

ESHOM CREEK CT

TECOPA AVE BRICKFIELD AVE RUDDER AVE

SPRING SALES AVE

TRADEWINDS AVE

LEVIN AVE FERRO CT BRISA CT

AZALEA CT

LAKERIDGE AVE LAKERIDGE CT

KONA CT MORRISON ST
LASPINA ST. KENWOOD CT
MARRONETO CIR. ROTHSCHILD ST GRUNNER AVE MARRONETO CT TOCIA AVE

BONARDA AVE

CUMBERLAND ST WHITE ST YELLOWSTONE ST HUDSON AVE

AMERICAN AVE

YELLOWSTONE ST MARICOPA DR

TULARE DR RIO GRANDE ST

COLORADO CT FEATHER CT

COLORADO ST

DELAWARE AVE

CALAVERAS CT

PASEO DEL LAGO TINTO AVE CONCORD AVE MONSECCO ST SOLARIA ST

BEAUMONT CT

OAKLAND CT

MUSCAT AVE

ALEXANDER AVE
KERN AVE CAPE CANYON AVEEDGEWATER ST DESCANSO BAY NELDER GROVE ST SHIP ROCK AVE BELL PORT AVE EDGEWATER ST HARBOR ISLAND AVE ALPINE AVE. SEASIDE AVE

OAKLAND AVE

PROSPERITY AVE LEWIS LN
LEWIS LN LATIMER ST.

HOSFIELD ROAD
"I" ST
AVE. 196 DE LA VINA ST
LA PALOMA CT.
#1 = LA PALOMA DRIVE

MARSANNE ST ROSA AVE
LASPINA ST. ALBARINO ST CHARLES KRUG AVE BELLA OAKS DR WEYRICH ST. CROMLEY ST CHERRY CT GORELLI CT CHENIN BLANC CT BAROLO CT ST.

AMARONE AVE
TEMP FIANO ST RANILLO DRIVERHONE CT ROUSSANNE AVESAN ROCCO ST SAUVIGNON ST VILLA COVE ST CIR. MONTANA DE ORO STOCKHAM AVE.

CT.

CT.

PROSPERITY AVE PROSPERITY AVE PROSPERITY AVE.

TULARE AVE WEST ST ENTERPRISE ST
INYO AVE (SR 137)

BARDSLEY AVE BARDSLEY AVE BARDSLEY AVE
TULARE AVE (SR 137) TULARE AVE. (SR 137)
CROSS AVE. MOONEY BLVD (SR 63) "J" ST MOONEY BLVD (SR 63) WEST ST ENTERPRISE ST WEST ST PRATT ST ENTERPRISE ST PAIGE AVE BLACKSTONE ST.

INYO AVE (SR 137)
MLK Jr. AVE"O" ST. BLACKSTONE ST.

BLACKSTONE ST

CARTMILL AVE HILLMAN ST CARTMILL AVE MOONEY BLVD

TURNER DR
LASPINA ST.INTN'L AGRI-CENTER WAY

RANKIN AVE
BLACKSTONE ST.

ANDERSON AVE

ELRIDGE AVE BILLING AVE CHISM AVE HOUGH AVE HARRIS ST SMITH ST ALPHA ST SANTA CRUZ MARICOPA ST TOPANGA ST

HERMOSA AVE MADALYN AVE

OLEMA AVE SANTA CRUZ

SANTA CRUZ ADMIRAL CT NAVAL CT

ADMIRAL AVE NORTHRIDGE ST GEM ST GEM ST DELWOOD ST MADDEN STHIGHLAND ST

TULARE AVE SOFTWIND DR PARKS AVE

SOFTWIND DR

SWANSON MEADOWS AVE

KELTY MEADOW AVE KAISER CREEK AVE CATAVEE AVE KIRCH FLAT AVE DESCANSO BAY ST HAMILTON COVE VILLA COVE EMERALD BAY AVE CHANNEL REEF AVE CAPE CANYON AVE HAMPTON ST HAMILTON COVE CAPE CANYON AVE

EMERALD BAY AVE

SHIP ROCK AVE HARBOR ISLAND PL

SEASIDE AVE NELSON ST NELSON ST

RYAN AVE

SIERRA AVE

SCOON PL HOYT PL SPYGLASS ST AMETJIAN ST

COELHO AVE

BEN FRANKLIN AVE

CROSS AVE SOLARIA ST MONSECCO ST IACOVETTI CT ARNEIS AVE MALVASIA CT TOPOLOS ST

PAIGE AVE

EXHIBIT A

DESIGNATED TRUCK ROUTES

9.4 General Business Page 4 ATTACHMENT 1
Staff Report
Meeting: City Council
Date: May 7, 2024
Department: Finance
Submitted by: Mark Roberts, Chief Financial Officer
Agenda Title: Fiscal Year 2024 Budget Reconciliation

RECOMMENDED ACTION
Adopt a resolution to amend the City of Tulare’s Fiscal Year 2024 Adopted Budget, to reconcile adopted expenditures, revenues, and interfund transfers.

SUMMARY
Upon review of the City’s fiscal year 2024 adopted budget, staff determined various adjustments are necessary to reconcile adopted expenditures, revenues, and interfund transfers to their supporting schedules. The attached schedule reflects said adjustments.

FISCAL IMPACT & FUNDING SOURCE(S)
As noted above, the purpose of the recommended action is to reconcile adopted expenditures, revenues, and interfund transfers to their supporting schedules. Adoption of the proposed resolution will have no additional financial impact.

LEGAL REVIEW
This item does not require legal review.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table
Adopting the recommended adjustments correct inconsistencies discovered by staff in the fiscal year 2024 adopted budget. If City Council does not approve the recommended adjustments to reconcile the budget, budgets of several City funds will not be properly balanced.

ATTACHMENTS

1. Resolution

2. Exhibit “A” – Budget Reconciliation, Fiscal Year 2024

3. Resolution 2023-23 – A Resolution of the Council of the City of Tulare Approving the Fiscal Year 2024 Operating Budget and All Sections Therein

4. Fiscal Year 2024 Adopted Budget Fund Balance Schedule Reviewed/Approved:

Item #: 9.5
General Business

9.6 General Business Page 1
RESOLUTION 2024-XX

A RESOLUTION OF THE COUNCIL OF THE CITY OF TULARE
AMENDING THE FISCAL YEAR 2024 BUDGET
WHEREAS, on June 20, 2023, the City Council adopted the City of Tulare’s Fiscal Year 2024 Adopted Budget following a public hearing; and WHEREAS, upon review of the budget, City staff determined various adjustments are necessary to reconcile adopted expenditures, revenues, and interfund transfers to their supporting schedules; and
WHEREAS, on May 7, 2024, City staff delivered a schedule of the necessary adjustments, which included a request to amend the budget for Council’s review and consideration; and
WHEREAS, in accordance with Administrative Policy CM-10 Budget Policies and Practices, the City Council may amend or supplement the budget any time after its adoption; and
WHEREAS, City staff has proposed specific amendments to the budget.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows, to wit:

Section 1. The City Council approves the amendments to the Fiscal Year 2024 Adopted Budget up to the amount presented in Exhibit A.

PASSED, APPROVED, AND ADOPTED on this 7th day of May 2024.

TERRY A. SAYRE, MAYOR
ATTEST:

MARC MONDELL, CITY CLERK
By Melissa Hermann, Chief Deputy City Clerk

9.6 General Business Page 2 ATTACHMENT 1
Fund
Appropriation
Amount Revenue(s) &/or Transfer(s) In
Revenue
&/orTransfer In
Amount
Net Use (Gain)
of Fund Balance
General Fund (001)
1 $8,899,236 $0 $8,899,236
0 Revenues 0
8,899,236 Transfers In 0
Fleet Maintenance Fund (004)
2 $1,876,506 $1,816,500 $60,006
1,876,506 Revenues 1,441,500
0 Transfers In 375,000
Water Fund (010)
3 ($2,560,705) $0 ($2,560,705)
(2,560,625) Revenues 0
(80) Trasnfers In 0
Solid Waste / Street Sweeping Fund (012)
Expenditures
Fund Balance schedule total $2.6M less than resolution total ($12.4M vs $14.9M) but reconciles to expenditure backup/detail. (Difference primarily due to inclusion of depreciation expense in resolution/adopted total.) Therefore, budget reduction recommended.

Transfers Out (010-4614-9067)
Total is $800 more than corresonding transfer in ($703,880 vs $703,800), which reconciles to expenditure backup/detail, indicating lower total is amount requested ($144,233).

Expenditures
Not included in budget adoption resolution.

Transfers Out

BUDGET RECONCILIATION
Fiscal Year 2024
Expenditures
Transfers Out
Not included in budget adoption resolution.
1 of 6

EXHIBIT A

9.6 General Business Page 3 ATTACHMENT 2
Exhibit A
Fund
Appropriation
Amount Revenue(s) &/or Transfer(s) In
Revenue
&/orTransfer In
Amount
Net Use (Gain)
of Fund Balance

BUDGET RECONCILIATION
Fiscal Year 2024
4 ($29,467) $0 ($29,467)
(29,467) Revenues 0
0 Transfers In 0
Sewer & Wastewater Fund (015)
5 ($5,990,505) $0 ($5,990,505)
(5,990,505) Revenues 0
0 Transfers In 0
Measure R Fund (021)
6 $1,544,412 $1,200,000 $344,412
0 Revenues 1,200,000
1,544,412 Transfers In 0
Gas Tax Fund (022)
7 $4,931,375 $3,552,197 $1,379,178
Expenditures
Fund Balance schedule total $29k less than resolution total but reconciles to expenditure backup/detail. (Difference due, in part, to inclusion of depreciation expense in resolution/adopted total.) Therefore, budget reduction recommended.

Transfers Out
Expenditures
Fund Balance schedule total $6.0M less than resolution total ($26.4M vs $32.4M) but reconciles to expenditure backup/detail. (Difference primarily due to inclusion of depreciation expense in resolution/adopted total.) Therefore, budget reduction recommended.

Transfers Out
Expenditures
Transfers Out
Not included in budget adoption resolution.
2 of 6

9.6 General Business Page 4
Exhibit A
Fund
Appropriation
Amount Revenue(s) &/or Transfer(s) In
Revenue
&/orTransfer In
Amount
Net Use (Gain)
of Fund Balance

BUDGET RECONCILIATION
Fiscal Year 2024
0 Revenues 3,552,197
4,931,375 Transfers In 0
Traffic Safety Fund (023)
8 $50,000 $60,100 ($10,100)
0 Revenues 60,100
50,000 Transfers In 0
American Recovery Plan Act Fund (028)
9 $11,498,581 $0 $11,498,581
11,498,581 Revenues 0
0 Transfers In 0
Encampment Resolution Funding Fund (071)
10 $4,499,630 $4,822,586 ($322,956)
4,499,630 Revenues 4,822,586
0 Transfers In 0
Expenditures
Transfers Out
Not included in budget adoption resolution.

Expenditures
Not included in budget adoption resolution.

Expenditures
Not included in budget adoption resolution.

Transfers Out
Transfers Out
Not included in budget adoption resolution.

Transfers Out
Expenditures
3 of 6

9.6 General Business Page 5
Exhibit A
Fund
Appropriation
Amount Revenue(s) &/or Transfer(s) In
Revenue
&/orTransfer In
Amount
Net Use (Gain)
of Fund Balance

BUDGET RECONCILIATION
Fiscal Year 2024
CDBG Fund (077)
11 $729,409 $759,421 ($30,012)
729,409 Revenues 759,421
0 Transfers In 0
Streets / Interchanges / Traffic Signals (DIF) Fund (230) 12 $1,160,787 $55,000 $1,105,787
0 Revenues 55,000
1,160,787 Transfers In 0
State Highway Projects (DIF) Fund (245)
13 $355,000 $10,000 $345,000
0 Revenues 10,000
355,000 Transfers In 0
Water Supply Facility (DIF) Fund (260)
14 $866,734 $72,000 $794,734
Transfers Out
Not included in budget adoption resolution but not recommended.

Fund Balance schedule total includes $40,291 transfer to Streets/Transportation CIP Fund (643); however, insufficient fund balance available (in Fund 077).

Expenditures
Transfers Out
Not included in budget adoption resolution.

Expenditures
Transfers Out
Not included in budget adoption resolution.

Expenditures
Not included in budget adoption resolution.
4 of 6

9.6 General Business Page 6
Exhibit A
Fund
Appropriation
Amount Revenue(s) &/or Transfer(s) In
Revenue
&/orTransfer In
Amount
Net Use (Gain)
of Fund Balance

BUDGET RECONCILIATION
Fiscal Year 2024
0 Revenues 72,000
866,734 Transfers In 0
Wastewater Treatment Facility (DIF) Fund (290)
15 $51,983 $0 $51,983
0 Revenues 0
51,983 Transfers In 0
Other General CIP Fund (601)
16 ($1,285,989) $2,550,000 ($3,835,989)
(1,285,989) Revenues 0
0 Transfers In 2,550,000
Fleet Replacement Fund (604)
17 ($1,876,506) $0 ($1,876,506)
Expenditures
Fund Balance schedule total $1.3M less than resolution total ($15.6M vs $16.8M) but reconciles to expenditure backup/detail. In addition, receipt of County ARPA funds expected in fiscal year 2025, and available fund balance may not be sufficient to accommodate larger appropriation. Therefore, budget reduction recommended.

Transfers Out
Expenditures
Transfers Out
Not included in budget adoption resolution.

Expenditures
Transfers Out
Not included in budget adoption resolution.
5 of 6

9.6 General Business Page 7
Exhibit A
Fund
Appropriation
Amount Revenue(s) &/or Transfer(s) In
Revenue
&/orTransfer In
Amount
Net Use (Gain)
of Fund Balance

BUDGET RECONCILIATION
Fiscal Year 2024
(1,876,506) Revenues 0
0 Transfers In 0
Water CIP Fund (610)
18 $0 $1,283,501 ($1,283,501)
0 Revenues 0
0 Transfers In (610-3299-000)
Not included in budget adoption
resolution.
723,501
Transfers In (610-3990-623)
Not included in budget adoption
resolution.
560,000
Total, All Funds: $24,720,481 $16,181,305 $8,539,176
Transfers Out
Expenditures
Fund Balance schedule total $1.9M less than resolution total ($3.0M vs $4.9M) but reconciles to expenditure backup/detail. Therefore, budget reduction recommended.

Transfers Out
Expenditures
6 of 6

9.6 General Business Page 8
City of Tulare Fiscal Year 2024 Budget
61 RESOLUTION ADOPTING OPERATING BUDGET (INCLUDES

UTILITIES BUDGETS)
RESOLUTION 2023-23

A RESOLUTION OF THE COUNCIL OF THE CITY OF TULARE
APPROVING THE FISCAL YEAR 2024 OPERA TING BUDGET AND ALL SECTIONS

THEREIN
WHEREAS, the City Manager has prepared a municipal budget for the fiscal year ending June 30, 2024, entitled "City of Tulare Fiscal Year 2024 Proposed Operating Budget" ("Proposed Budget"), a copy of which is on file in the Office of the City Clerk; and
WHEREAS, the City Council has examined the Proposed Budget, has conferred with the City Manager and appropriate staff in public sessions, and has deliberated and considered the Proposed Budget during a public hearing.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows, to wit:

Section 1. The City Manager is hereby directed to prepare the final budget, in substantial conformance with the Proposed Budget, and as directed by the City Council, for Fiscal Year 2024 (July 1, 2023 through June 30, 2024). The final budget shall be the "City of Tulare Fiscal Year 2024 Adopted Operating Budget," and includes all subcomponent (control) budgets and assumptions. The final budget may be referred to as "the Budget," and a copy of the Budget shall be filed in the Office of the City Clerk. The Budget is hereby adopted and approved. The appropriations by fund (excluding the Municipal Utilities Funds whose budgets are set by the Tulare Board of Public Utilities Commissioners) are attached as Exhibit A and incorporated here by reference.

Section 2. The City Manager is hereby authorized to implement the Budget as set forth in this resolution. The City Manager may delegate the authority to implement this resolution to the Finance Director or other designated City employees.

Section 3. The City Manager is authorized to transfer appropriations as needed from savings available in any account in the Budget to any other accounts within the same fund to meet overall Budget requirements.

Section 4. The City Manager is authorized to complete and implement the appropriated inter-fund transfers among the various City funds, and to reduce such transfer sums if not needed for the operations of a particular receiving fund due to its own then-available resources, in increments and at intervals determined by the City Manager.

Section 5. The City Manager is authorized to increase appropriations for Fiscal Year 2024 expenditures in an amount not to exceed the amount of funds encumbered, but not yet expended, from Fiscal Year 2023. The actual amount of the increased appropriations due to encumbrances will be reported to the City Council as part of the Fiscal Year 2024 year-end financial report.

9.6 General Business Page 9 ATTACHMENT 3
City of Tulare Fiscal Year 2024 Budget
62 Section 6. When updated revenue estimates for the Development Services Fund exceed the amount identified in the Budget as estimated revenues due to increases in development and fee activity as verified by the Finance Director, the City Manager is authorized to increase Fiscal Year 2024 Development Services Fund appropriations in an amount not to exceed the amount of the updated estimated revenues. Approval of increased appropriations shall be made in writing by the City Manager, filed with the Finance Director, and reported to the City Council as part of the Fiscal Year 2024 year-end financial report.

Section 7. When revenue estimates for the Fleet Operations and Property Management identified in the Budget increases due to service activity and/or increased fees as verified by the Finance Director, the City Manager is authorized to increase appropriations for Fiscal Year 2024 expenditures in an amount not to exceed the amount of the updated estimated revenues. Approval of increased appropriations shall be made in writing by the City Manager, filed with the Finance Director, and reported to the City Council as part of the Fiscal Year 2024 year-end financial report.

Section 8. When revenue estimates exceed the amount identified in the Budget due to increases in grant revenues as verified by the Finance Director, the City Manager is authorized to increase appropriations for Fiscal Year 2024 expenditures in an amount not to exceed the amount of the updated estimated revenues. Approval of increased appropriations shall be made in writing by the City Manager, filed with the Finance Director, and reported to the City Council as part of the Fiscal Year 2024 yearend financial report.

Section 9. When higher than anticipated revenue activity in the General Fund results in increased costs to directly support a particular fee-supported activity (e.g., passport program, BEST program, special library programs), the City Manager is authorized to increase that program's appropriations for Fiscal Year 2024 expenditures in an amount not to exceed the amount of the updated estimated revenues. Approval of increased appropriations shall be made in writing by the City Manager, filed with the Finance Director, and reported to the City Council as part of the Fiscal Year 2024 yearend financial report.

Section 10. The City Manager is instructed to use restricted funding sources in accordance with the requirements of the funding sources prior to using City funds or funds with unrestricted resources to allow the City the greatest flexibility in meeting its financial obligations.

Section 11. The City Manager is instructed to cause all transfers into reserves specified in the Budget Document transmittal report to occur and to hold and administer said reserves in accordance with Council policies. The City Manager, or any person to whom such responsibility is delegated by the City Manager, is instructed to administer the contributions into revolving funds for Project Budgets, Equipment Replacement, and Fleet Replacement in accordance with Council policies and best practices. Activities occurring in these reserves will be reported to the City Council as part of the Fiscal Year 2024 year-end financial report. Once appropriated, and with approval of the Fleet

9.6 General Business Page 10
City of Tulare Fiscal Year 2024 Budget
63 Control Budget purchase plan for replacements, said purchases may be made without further Council action except as required by the City's adopted Purchasing Policy.

Section 12. The City's Budget Policies & Practices Administrative Policy, adopted by the City Council on June 4, 2013, and all subsequent amendments of said Policy are incorporated herein by reference. The City Manager is instructed to update said Policy from time to time for Council review.

Section 13. The City Manager is instructed to implement all policies contained in the "Policies" section of the Budget, taking the best interests of the City into account regarding particular circumstances.

Section 14. The Assignments of fund balance included in the Adopted Budget, which were made by the Finance Director, are approved.

BE IT FURTHER RESOLVED by the City Council of the City of Tulare, as follows, to wit:

Section 15. The City Council of the City of Tulare approves and adopts the Fiscal Year 2024 Budget Document and all sections therein. The total City budget of $190,569,936 is summarized by the following funds and functions:

City of Tulare
Proposed Budget for Fiscal Year 2024
I. General Government Funds
General Fund
City Council
City Manager
Finance
Information Technology Services
Economic Development
Human Resources
Code Enforcement
Animal Shelter
Non-Departmental
Police
Fire
Streets
Graffiti Abatement
Parks & Recreation Administration
Parks
Recreation & Community Services
Library
Storm Drainage
Printing & Binding Clearing
Total General Fund
$ 123,779
691,217
1,526,462
920,996
611,895
566,810
890,599
1,082,776
8,076,493
20,754,710
9,126,913
3,063,488
173,072
475,957
2,853,036
1,561,307
1,586,923
528,490
10,000
$ 54,624,922

9.6 General Business Page 11
City of Tulare Fiscal Year 2024 Budget
64 Parking & Business Improvement Area $ 86,100
CIP Administration 815,989
Downtown Parking Maintenance 117,050
Dangerous Building Abatement 31,460
Property Management Fund 2,270,571
Surface Water Management 2,405,784
Total General Government Funds $ 60,350,877
II. SQecial Revenue Funds
Senior Services $ 716,771
COPS State Grant 148,815
OTS Grants 10,000
Vehicle Abatement 46,803
Landscape & Lighting 160,772
Total Special Revenue Funds $ 1,083,161
Ill. Debt Service Funds
Financing Authority Debt Service $ 4,120,557
IV. Project Funds {including Capital Improvements}
Other General Fund $ 16,831,832
Fleet Equipment Replacement 4,853,056
Water* 7,582,806
Solid Waste* 75,000
Sewer/Wasterwater* 7,415,540
Surface Water* 514,802
Technology 185,000
Equipment Replacement 933,345
Streets 20,725,714
Total Project Funds (including CIP) $ 59,117,095
V. Enterprise Funds
Airport $ 278,828
Development Services 3,845,665
Transit 1,191,083
Water* 14,941,370
Solid Waste/Street Sweeping* 13,219,660
Sewer/Wastewater Treatment* 32,421 ,640
Total Special Revenue Funds $ 65,898,246
Grand Total -All City Funds $ 190,569,936
*These Funds are under the purview of the Board of Public Utilities Commissioners who adopted their budget on June 1, 2023.

9.6 General Business Page 12
City of Tulare Fiscal Year 2024 Budget
65 Section 16. This resolution shall take effect immediately upon its adoption.

PASSED, APPROVED, AND ADOPTED on this 20th day of June 2023.

TERRYA. YRE, MAY
ATTEST:

STATE OF CALIFORNIA )
COUNTY OF TULARE ) ss.

CITY OF TULARE )
I, Marc Mondell, City Clerk of the City of Tulare and Clerk of the Council, do hereby certify that the foregoing Resolution 2023-23 was duly and regularly adopted by the City Council of the City of Tulare, California, at a meeting held on the 20th day of June 2023, by the following vote:

AYES: Councilmember Mederos, Vice Mayor Isherwood, Councilmember Harrell, Councilmember Sigala, Mayor Sayre
NOES: None
ABSENT: None
ABSTAIN: None
Dated: June 21, 2023

9.6 General Business Page 13
City of Tulare Fiscal Year 2024 Budget
146

FUND BALANCE
Fund Balance
Fund
Estimated
Beginning Revenues Expenditures
Ending Fund
Balance
001 General Fund 26,796,014 55,841,187 54,624,922 28,012,279 004 Fleet Maintenance -2,969 1,816,500 1,876,506 -62,975 005 Aviation 149,401 175,828 278,828 46,401
007 Senior Services -357,751 668,751 716,771 -405,771
008 Development 717,454 3,142,266 3,845,665 14,055
009 Transit 1,191,083 0 1,191,083 0
010 Water 8,481,327 10,469,750 12,380,745 6,570,332
012 Solid Waste/Sweeping 9,315,092 12,125,890 13,190,193 8,771,789 015 Sewer/Wastewater 22,956,306 27,156,600 26,431,135 23,681,771 017 Finance Authority Debt Service 1,594,388 2,573,210 4,120,557 47,041 018 Downtown Parking 3,837 113,500 117,050 287
019 Parking & Business Improvement 6,314 80,300 86,100 514 021 Measure R 3,443,875 1,200,000 1,544,412 3,099,463
022 Gas Tax / RMRA 3,397,531 3,552,197 4,931,375 2,018,353 023 Traffic Safety 26,573 60,100 50,000 36,673
028 American Rescue Plan Act (ARPA) 11,787,206 0 11,498,581 288,625 031 Office of Traffic Safety Grant 3,159 7,000 10,000 159 033 COPS State Grant 161,499 108,000 148,815 120,684
034 Local Law Enforcement Block Grant -30,123 0 0 -30,123 037 DMV Auto Theft Deterrence -9,339 0 0 -9,339
038 Police Asset Forfeiture 44,560 0 0 44,560
039 Vehicle Abatement 118,086 450 46,803 71,733
045 COVID 19 Grants 113,903 0 0 113,903
048 Property Management -814,548 2,129,989 2,270,571 -955,130 049 Dangerous Building Abatement 652,178 2,500 31,460 623,218 050 Lighting & Landscape Districts 1,293,470 10,000 160,772 1,142,698 060 Employee Welfare 6,118,591 5,663,090 5,011,311 6,770,370 061 Workers Compensation 9,844,936 3,929,338 2,606,570 11,167,704 062 General Insurance -2,156,332 2,788,657 3,673,870 -3,041,545 063 Unemployment Insurance 1,478 50,000 0 51,478
066 Purchasing -491,858 2,250,000 2,195,000 -436,858
067 Surface Water Management 4,649,477 1,465,800 2,405,784 3,709,493 071 Encampment Resolution Funding 1,425,668 4,822,586 4,499,630 1,748,624 075 Cal Home Program 17,826 0 0 17,826
076 HOME Re-Use Program 309,739 0 0 309,739
077 Redevelopment CDBG Entitlement -632,288 759,421 769,700 -602,276 200 Law Enforcement Impact Fee 0 0 0 0
210 Fire Facility/Equipment Impact Fee 1,410,684 14,000 0 1,424,684 215 Library Impact Fee 854,273 8,500 0 862,773
220 General Facility/Equipment Impact Fee 1,334,677 13,000 0 1,347,677 225 General Plan Maintenance Impact Fee 0 0 0 0
230 Streets/Traffic Signals Impact Fee 6,171,818 55,000 1,160,787 6,226,818 235 Grade Separation Impact Fee 828,683 8,000 0 836,683 240 Bridges & Culverts Impact Fee 0 0 0 0

9.6 General Business Page 14 ATTACHMENT 4
City of Tulare Fiscal Year 2024 Budget
147
Fund Balance (continued)
Fund
Estimated
Beginning Revenues Expenditures
Ending Fund
Balance
245 State Highway Impact Fee 1,077,281 10,000 355,000 1,087,281 250 Streets / Medians Impact Fee 116,607 1,000 0 117,607 260 Water Supply Impact Fee 7,437,222 72,000 866,734 6,642,488 265 Groundwater Recharge Impact Fee 0 0 0 0
290 Wastewater Treatment Fac Impact Fee 51,983 0 51,983 0 301 Storm Drainage Impact Fee 655,488 6,000 0 661,488
360 Street Sweeping Impact Fee 0 0 0 0
390 Parks/Recreation Facilities Impact Fee 7,307,675 70,000 0 7,377,675 600 CIP Administration 197,644 675,000 815,989 56,655
601 Other General Fund CIP 515,813 6,849,236 15,545,843 -8,180,794 602 Economic Incentives 12,357 0 0 12,357
603 Technology CIP 858,955 127,810 185,000 801,765
604 Fleet CIP 7,550,902 2,283,880 2,976,550 6,858,232
605 Aviation CIP -202,930 50,000 0 -152,930
610 Water CIP 7,272,792 3,150,000 7,582,806 2,839,986
612 Solid Waste/Sweeping CIP 3,246,509 500,000 75,000 3,671,509 615 Sewer/Wastewater CIP 28,778,936 8,300,000 7,415,540 29,663,396 623 Equipment Replacement 2,821,450 1,424,279 933,345 3,312,384 643 Transportation CIP 3,090,633 20,414,269 20,725,714 2,779,188 647 Surface Water CIP -917,507 1,450,000 514,802 17,691 680 Water Reserve 8,628,567 1,450,000 0 10,078,567
685 Sewer/Wastewater Reserve 11,340,000 1,680,000 0 13,020,000 690 Catastrophic Reserve 600,000 150,000 0 750,000
695 Personnel Reserve 200,000 50,000 0 250,000
Totals 211,366,275 191,774,884 219,919,302 185,298,935

9.6 General Business Page 15
Staff Report
Meeting: City Council
Date: May 7, 2024
Department: Finance
Submitted by: Mark Roberts, Chief Financial Officer
Agenda Title: Mid-Year Budget Review, Revenue and Expenditure Projections, and Approval of Supplemental Appropriation Requests

RECOMMENDED ACTION
Review the City of Tulare fiscal-year-to-date revenues and expenditures as of December 31, 2023; receive the estimated revenues and expenditures for the remainder of the current fiscal year and for the ensuing fiscal year; and adopt a resolution amending the City’s Fiscal Year 2024 Adopted Budget to include the supplemental appropriation requests as presented.

SUMMARY
This report provides the mid-year status of the combined operating and capital budgets of General Fund, the City’s primary operating fund. The purpose of this report is to review the financial results of the activities of the first half of the current fiscal year, provide projections of revenues and expenditures through the end of the fiscal year, and recommend various budget adjustments. In addition, estimated revenues and expenditures are presented for the ensuing fiscal year, in accordance with Freeholders’ Charter of the City of Tulare Section 26.

First Half of Fiscal Year 2024
The adopted fiscal year 2024 budget is balanced with financing sources (revenues, transfers in from other funds, and available fund balance) sufficient to meet approved financing uses (expenditures and transfers out to other funds) and does not reflect a structural deficit.

However, it includes the use of fund balance / reserves to fund one-time capital expenditures.

At adoption of the budget, General Fund revenues and transfers in were estimated to total $55.8 million. Following Council approval of the reconciling budget items included in the companion item to this staff report, General Fund appropriations and transfers out total $63.5 million. As a result, adjusted appropriations and transfers out exceed adopted revenue estimates, which are unadjusted, by $7.9 million. Based on year-to-date actual revenues and expenditures through December 31, 2023, and expected activities through year-end, however, more positive results are anticipated, with the net of revenues versus expenditures expected to have a negative impact of approximately $1.5 million upon fund balance. The following sections of this report will discuss the fiscal operating results expected to lead to the (net) variance.

Revenues
For fiscal year 2024, General Fund revenues are expected to be greater than amounts budgeted by $5.0 million. The projected variances in each revenue category resulting in the overall variance are shown in the “Fiscal Year-End Revenue Projections” table. The “Mid-Year Revenue Comparison” table below compares revenues realized through the mid-point of this fiscal year to the mid-point of last fiscal year.

Item #: 9.6
General Business

9.6 General Business Page 1
Mid-Year Revenue Comparison

GENERAL FUND

REVENUES
AS OF DECEMBER 31
Revenue Category 1 FY 24 FY 23 Difference
Sales & Use Tax $ 7,425,562 $ 8,404,762 ($ 979,199)
Transactions & Use Tax (Meas. I) 4,281,119 3,472,276 808,843 Property Taxes 4,131,444 3,812,577 318,866
Utility Users Tax 4,061,619 4,658,976 (597,356)
Property Tax in Lieu of VLF 2 3,664,823 3,424,520 240,303 Transient Occupancy Tax 939,131 953,889 (14,758)
Cannabis/Dispensary Tax (Meas. Y) 458,255 129,571 328,685 Franchise Taxes 74,804 561,183 (486,379)
Other Revenues 6,446,962 5,438,631 1,008,331
Total $ 31,483,719 $ 30,856,384 $ 627,335
1 Transfer(s) in not included. 2 VLF – vehicle license fees The General Fund’s primary sources of revenue are the sales & use tax, district transactions & use tax, property taxes, utility users tax, and property tax in lieu of vehicle license fees (or “VLF”). During the first six months of the current fiscal year, these revenues were approximately $23.6 million combined, $0.2 million below fiscal year 2023’s total at the same point, while General Fund revenues, as a whole, totaled $31.5 million, approximately $0.6 million more than last year. The most significant single positive factor in the slight year-to-year increase was the City of Tulare’s voter-approved (Measure I) transactions & use tax revenue, which was $0.8 million greater than for the same period of fiscal year 2023. The largest single negative driver constraining overall growth was sales & use tax revenue, which was $1.0 million lower than the previous fiscal year at the same point. Also notable:
 Although behind last year’s pace by $0.6 million at the mid-point of the year, utility users tax revenue grew sharply from fiscal year 2022 to fiscal year 2023, increasing nearly $2.5 million, or 37.5%, in one year from $6.6 million to nearly $9.1 million.  Receipts from the cannabis/dispensary tax, or Measure Y, the City’s other voterapproved tax were $0.3 million higher, largely due to the fact fiscal year 2024 will be the first full year of receipts for this revenue, with passage and adoption of the revenue measure occurring in November of 2022 leaving less than eight months of collection for fiscal year 2023.
“Other Revenues” comprises all other General Fund revenues not specifically identified in the above table. These revenues were $1.0 million higher during the first half of the year compared to the first half of last year. As is to be expected, some of the accounts are ahead of last year’s amounts and some are behind, because of the nature of the funding sources and variations that occur from year to year in the timing of receipts.

9.6 General Business Page 2
Fiscal Year-End Revenue Projections
Anticipated revenues for the current fiscal year in comparison to the budget are reflected in the table below.

GENERAL FUND

REVENUES
FISCAL YEAR 2024
Revenue Category 1 Projected
Adjusted
Budget 2
Projected
Balance % Variance
Sales & Use Tax $ 14,800,000 $ 15,177,000 ($ 377,000) -2.5% Transactions & Use Tax (Meas. I) 8,400,000 8,323,000 77,000 0.9% Property Taxes 7,864,600 7,196,500 668,100 9.3%
Utility Users Tax 8,300,000 6,834,000 1,466,000 21.5%
Property Tax in Lieu of VLF 7,330,000 7,020,000 309,734 4.4% Transient Occupancy Tax 2,000,000 1,877,750 122,250 6.5% Cannabis/Dispensary Tax (Meas. Y) 900,000 300,000 600,000 200.0% Franchise Taxes 1,740,000 1,623,407 116,593 7.2%
Other Revenues 9,481,114 7,430,894 2,050,220 27.6%
Total $ 60,815,714 $ 55,782,817 $ 5,032,897 9.0%
1 Transfer(s) in not included.
2 Adopted budget total, plus budget amendments, encumbrances, & capital projects appropriations carried forward from previous fiscal year(s)
The above table provides updated estimates of fiscal year 2024 General Fund revenues and compares them to their adjusted budgets. As noted above, General Fund revenues are expected to exceed the budget by approximately $5.0 million overall. Significant elements of the expected overall positive variance include:
 utility users tax revenues anticipated to end the year nearly $1.5 million higher than initially estimated;
 property taxes projected at $0.7 million above budget; and  cannabis/dispensary tax receipts on pace to triple their budgeted estimate of $0.3 million.

Other Revenues are expected to exceed their budgeted total by $2.1 million, which is attributable to a combination of projected positive and negative variances in various accounts.

Expenditures
General Fund expenditure totals at year-end are expected to be $1.4 million below budget.

The projected variances in each expenditure category resulting in the overall variance are shown in the “Fiscal Year-End Expenditure Projections” table. The “Mid-Year Expenditure Comparison” below compares expenditures through the mid-point of this fiscal year to the midpoint of last fiscal year.

9.6 General Business Page 3
Mid-Year Expenditure Comparison

GENERAL FUND

EXPENDITURES
AS OF DECEMBER 31
Expenditure Category 1 FY 24 FY 23 Difference
Salaries & Benefits $ 18,880,195 $ 17,921,644 $ 958,551 Maintenance & Operations 8,234,160 8,732,405 (498,245)
Special M&O Projects 2 0 4,973 (4,973)
Capital Improvements 0 0 0
Capital Outlay 0 0 0
Debt Service 0 416,550 (416,550)
Total $ 27,114,355 $ 27,075,572 $ 38,783
1 Transfer(s) in not included. 2 Studies, Maintenance, & Non-Tangible As of December 31, 2023, expenditures totaled $27.1 million, relatively flat in comparison to the previous fiscal year. The year-to-year increase of $1.0 million in personnel costs at the same point was primarily due to negotiated compensation increases. The expenditure difference reflected in the Maintenance & Operations category was largely the result of differences in timing of costs incurred from one year to the next.

Fiscal Year-End Expenditure Projections
The following table reflects projected expenditures through the remainder of fiscal year 2024 in comparison to the budget.

GENERAL FUND

EXPENDITURES
FISCAL YEAR 2024
Expenditure Category Projected
Adjusted
Budget 1
Projected
Balance % Variance
Salaries & Benefits $ 34,939,993 $ 35,898,006 $ 958,013 2.7% Maintenance & Operations 14,241,156 14,642,649 401,493 2.7% Special M&O Projects 2 0 0 0 -
Capital Improvements 0 0 0 -
Capital Outlay 0 0 0 -
Debt Service 165,140 165,140 0 0%
Total $ 49,346,290 $ 50,705.795 $ 1,359,506 2.7%
1 Adopted budget total, plus budget amendments, encumbrances, & capital projects appropriations carried forward from previous fiscal year(s)
2 Studies, maintenance, & non-tangible
As noted above, General Fund expenditures are expected to be less than the adjusted budget by approximately $1.4 million overall. This variance is due to similar savings – from a percentage perspective – in Salaries & Benefits and Maintenance & Operations.

Transfers In/Out
While technically not revenues and expenditures (and, hence, not shown above), transfers in and out of the General Fund contribute to fund balance increases and decreases, respectively.

Transfers in and out are not expected to deviate from the budgeted amounts.

9.6 General Business Page 4
Net Impact on Unassigned Fund Balance
As discussed above, the General Fund is expected to realize more revenues than budgeted and to spend less overall than budgeted. This combination will result in a lesser amount of fund balance / reserves than reflected in the adjusted budget. While the adjusted budget reflects a use of $7.9 million, combining current revenue and expenditure projections, along with planned transfers, results in a $6.4 million anticipated decrease in the use of fund balance. (See the “Balance” column in the table below.) As a result, the use of fund balance for the fiscal year is projected to total $1.5 million and General Fund reserves at or above their required balances.

GENERAL FUND

IMPACT ON FUND BALANCE RESERVES
FISCAL YEAR 2024
Projected
Adjusted
x Budget x Balance
Revenues $ 60,815,714 $ 55,782,817 $ 5,032,897
Transfer(s) In 58,370 58,370 0
Total Revenues & Transfer(s) In $ 60,874,084 $ 55,841,187 $ 5,032,897 Expenditures * $ 49,346,290 $ 50,705.795 $ 1,359,506
Transfer(s) Out 12,985,987 12,985,987 0
Total Expenditures & Transfer(s) Out $ 62,332,277 $ 63,691,782 $ 1,359,506 Use of Fund Balance / Reserves $ 1,458,192 $ 7,850,595 $ 6,392,403 * For purpose of estimating use of unassigned fund balance, all capital appropriations assumed to be expended.

Charter-Required Revenue and Expenditure Estimates
Pursuant to Freeholders’ Charter of the City of Tulare Section 26, “On or before the second regular meeting in May of each year, the City Manager shall submit to the Council an estimate of revenue and expenditures for the ensuing year.” Given staff turnover in the Department of Finance, current staff continue to analyze revenue sources and collect cost information for the upcoming fiscal year. Therefore, the following projections should be considered estimates and therefore subject to change as Finance continues to assess factors impacting revenues and works with other departments in the development of appropriations. With this consideration, the Department of Finance projects the following General Fund revenues and expenditures for fiscal year 2025:

Projected Fiscal Year 2025 General Fund Revenues – $61,300,000 Projected Fiscal Year 2025 General Fund Expenditures – $62,300,000 Budget Adjustments
During the mid-year budget review process, Department of Finance staff worked with staff of other departments to afford them the opportunity to submit supplemental appropriation requests based upon actual or projected budgetary requirements not anticipated during the annual budgeting process. Exhibit A to this staff report reflects the recommended and requested adjustments.

Staff will continue to monitor expenses and provide revised projections if/as needed.

9.6 General Business Page 5

FISCAL IMPACT & FUNDING SOURCE(S)
General Fund supplemental appropriation requests total $383,150, all of which will require the use of General Fund fund balance if approved. Supplemental appropriation requests for other funds total $1,122,490.

LEGAL REVIEW
This item does not require legal review.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table
Adopting the proposed mid-year adjustments will authorize expenditures deemed necessary by staff to effectively carry out its responsibilities. If City Council does not approve the proposed changes, the budget may be exceeded, and/or staff may be unable to perform its work effectively as possible.

ATTACHMENTS

1. Resolution

2. Exhibit A - Supplemental Appropriation Requests, Fiscal Year 2024 Reviewed/Approved:

9.6 General Business Page 6
RESOLUTION 2024-XX

A RESOLUTION OF THE COUNCIL OF THE CITY OF TULARE
AMENDING THE FISCAL YEAR 2024 BUDGET
WHEREAS, on June 20, 2023, the City Council adopted the City of Tulare’s Fiscal Year 2024 Adopted Budget following a public hearing; and WHEREAS, as part of the mid-year budget review process, the Department of Finance reviewed actual revenues and expenditures for the first six months of the fiscal year and projected the same through the remainder of the fiscal year; and WHEREAS, on May 7, 2024, City staff delivered a mid-year budget review to Council, which included a request to amend the budget for Council’s review and consideration; and
WHEREAS, in accordance with Administrative Policy CM-10 Budget Policies and Practices, the City Council may amend or supplement the budget any time after its adoption; and
WHEREAS, City staff has proposed specific amendments to the Budget.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows, to wit:

Section 1. The City Council approves the amendments to the Fiscal Year 2024 Adopted Budget up to the amount presented in Exhibit A.

PASSED, APPROVED, AND ADOPTED on this 7th day of May 2024.

TERRY A. SAYRE, MAYOR
ATTEST:

MARC MONDELL, CITY CLERK
By Melissa Hermann, Chief Deputy City Clerk

9.6 General Business Page 7 ATTACHMENT 1
Fund
Department
Account
Explanation Expenditure Category
Supplemental
Appropriation
Requested Revenue Account if Applicable
Revenue
Amount
Net Use of
Fund Balance
General Fund (001)
1 Finance Maintenance & Operations $94,850 $94,850
2,000
150
60,000
9,000
3,700
20,000
2 Economic Development Maintenance & Operations 9,000 9,000 9,000
3 Code Enforcement Maintenance & Operations 5,000 5,000 5,000
4 Police - Administration Maintenance & Operations 18,000 18,000 6,000
Office Supplies (001-4030-2025)
Unanticipated equipment costs.

SUPPLEMENTAL APPROPRIATION REQUESTS
Fiscal Year 2024
Postage (001-4030-2013)
Increased postage costs.

Communications (001-4030-2015)
Appropriation insufficient for estimated remaining costs.

Professional & Technical Services (001-4030-2017)
Budget development & audit / financial statement services.

Tulare County Property Tax Administration Fees (001-4030-2203) Increased taxes.

Software Maintenance (001-4030-2510)
DebtBook software purchase/subscription for GASB 87 & 96 compliance (leases & subscriptionbased information technology agreements) Sequoia Tourism (001-4040-2093)
Sequoia Regional Tourism Council fiscal year 2024 annual contribution.

Previously appropriated in / funded by different fund / funding source.

Travel, Conference, & Training (001-4100-2016)
Mandatory certification for new employee and unanticipated cost increases Travel, Conference, & Training (001-4220-2016)
Additional dispatch training and recertification was required. 1 of 5

EXHIBIT A

9.6 General Business Page 8 ATTACHMENT 2
Exhibit A
Fund
Department
Account
Explanation Expenditure Category
Supplemental
Appropriation
Requested Revenue Account if Applicable
Revenue
Amount
Net Use of
Fund Balance

SUPPLEMENTAL APPROPRIATION REQUESTS
Fiscal Year 2024
5,000
7,000
5 Police - Patrol Maintenance & Operations 43,000 43,000 15,000
18,000
10,000
6 Police - Investigations Maintenance & Operations 12,000 12,000 7,000
5,000
7 Police - Measure I Maintenance & Operations 9,000 9,000 9,000
8 Fire Maintenance & Operations 19,000 19,000
5,000
4,000
10,000
General Supplies (001-4221-2032)
Ammunition.

Contractual Maintenance (001-4220-2018)
New contract for landscaping of the K-9 field.

POST Training Expense (001-4220-2096)
Insufficient budget due to increased costs.

Travel, Conference, & Training (001-4221-2016)
Significant increase in K-9 training.

POST Training Expense (001-4221-2096)
Insufficient budget due to increased costs.

Travel, Conference, & Training (001-4222-2016)
New detective training.

POST Training Expense (001-4222-2096)
Insufficient budget due to increased costs.

General Supplies (001-4224-2032)
Ammunition.

Travel, Conference, & Training (001-4230-2016)
Additional training conference expenses.

Clothing & Uniforms (001-4230-2021)
Body armor replacement.

General Supplies (001-4230-2032)
Mattresses.
2 of 5

9.6 General Business Page 9
Exhibit A
Fund
Department
Account
Explanation Expenditure Category
Supplemental
Appropriation
Requested Revenue Account if Applicable
Revenue
Amount
Net Use of
Fund Balance

SUPPLEMENTAL APPROPRIATION REQUESTS
Fiscal Year 2024
9 Recreation & Community Services Salaries & Benefits 150,000 150,000 150,000
10 Recreation & Community Services Maintenance & Operations 23,300 23,300 23,300
General Fund - Unassigned Fund Balance $383,150 $0 $383,150 General Fund Total $383,150 $0 $383,150
Aviation Fund (005)
1 Aviation Maintenance & Operations $110,000 $110,000
80,000
30,000
Repairs & Maintenance (005-4552-2014)
Unanticipated repairs to apron and roofs of Mefford hangar and other airport hangars.

Seasonal Wages (001-4420-1023)
Additional seasonal employees to support programs which will generate additional revenue.

Increase in minimum wage.

Contractual Maintenance (001-4410-2018)
Increase for landscaping of City-owned properties.

Professional & Technical Services (005-4552-2017)
Hired new consultant for compliance with FAA requirements. 3 of 5

9.6 General Business Page 10
Exhibit A
Fund
Department
Account
Explanation Expenditure Category
Supplemental
Appropriation
Requested Revenue Account if Applicable
Revenue
Amount
Net Use of
Fund Balance

SUPPLEMENTAL APPROPRIATION REQUESTS
Fiscal Year 2024
Development Services Fund (008)
1 Engineering Maintenance & Operations 370,490 370,490
370,000
490
Water Fund (010)
1 Administration/Sales/Collections Salaries & Benefits 80,000 80,000 80,000
Sewer & Wastewater Fund (015)
1 Wastewater - Industrial Maintenance & Operations 500,000 500,000 500,000
Property Management Fund (048)
1 Facilities Maintenance Maintenance & Operations 60,000 60,000 60,000
Lawsuit & Settlement Charges (015-4653-5101)
CVRR settlement.

Repairs & Maintenance (048-4530-2014)
Unanticipated repairs to Library A/C & City Hall elevator and estimated funds expected to be needed for work through remainder of fiscal year.

Repairs to multiple roofs exhausted existing budget.

Professional & Technical Services (008-4630-2017)
Increased reliance on consultant services due to vacancy in 2 Public Works Inspector positions.

Cost offset, at least in part, by salary savings.

Dues & Subscriptions (008-4630-2044)
Anticipated increased cost of Engineering News Record annual subscription.

Outside Labor (010-4610-1099)
Unbudgeted cost for temporary Utility Billing customer service staff in Department of Finance. 4 of 5

9.6 General Business Page 11
Exhibit A
Fund
Department
Account
Explanation Expenditure Category
Supplemental
Appropriation
Requested Revenue Account if Applicable
Revenue
Amount
Net Use of
Fund Balance

SUPPLEMENTAL APPROPRIATION REQUESTS
Fiscal Year 2024
Surface Water Management Fund (067)
1 Facilities Maintenance Salaries & Benefits 2,000 2,000 2,000
Total, Other Funds: $1,122,490 $0 $1,122,490
Total, All Funds: $1,505,640 $0 $1,505,640
Various accounts (067-4967-1###)
5 of 5

9.6 General Business Page 12