Agenda packet — Tulare City Council, May 7, 2024 (part 1 of 2)

City of Tulare Page 1
City of Tulare
City Council
Agenda
Tulare Public Library & Council Chamber
491 North M Street, Tulare
www.tulare.ca.gov
Tuesday, May 7, 2024
7:00 p.m. – Regular Meeting
Mission Statement
To promote a quality of life making Tulare the most desirable community in which to live, learn, play, work, worship and prosper.

Attending and Participating in Meetings
Regular Council meetings are held on the first and third Tuesdays of the month in the Council Chamber located in the Tulare Public Library at 491 North M Street, Tulare, subject to cancellation. Additional meetings of the City Council may be called as needed.

Attend meetings in person or access the meeting live via YouTube. For those that wish to provide public comment while not physically in attendance, call (559) 366-1849 during Public Comments and/or Public Hearing and General Business items. Please note that there will be approximately a 20-second delay in broadcast for viewers. When calling in, mute device used for viewing the meeting.

City of Tulare YouTube Channel:
https://www.youtube.com/channel/UCdWZiv2o7do1JY0OvGe1_aw/videos Documents related to items on the agenda are accessible on the City’s website at www.tulare.ca.gov and available for viewing at the entrance of the Council Chamber.

Rules for Addressing Council
• Members of the public may address the City Council on matters within the jurisdiction of the City of Tulare.
• If you wish to address Council, please complete one of the yellow speaker cards located at the entrance to the Council Chamber and provide to the Clerk. • Persons wishing to address Council concerning an agendized item will be invited to address the Council during the time that Council is considering that agenda item. Persons wishing to address Council concerning a non-agendized issue will be invited to address Council during the Public Comments portion of the meeting.
• When invited by the mayor to speak, please step up to the podium, state your name and city of residence, and make your comments. Comments are limited to three minutes per speaker.

Americans with Disabilities Act
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification from the City Clerk’s Office at (559) 684-4200. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting.

Agri-Center of the World
Mayor
Terry A. Sayre, District 2
Vice Mayor
Patrick Isherwood, District 5
Councilmembers
Jose Sigala, District 1
Stephen C. Harrell, District 3
Dennis A. Mederos, District 4
City Council Agenda – Regular Meeting Tuesday, May 7, 2024 City of Tulare Page 2

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE AND INVOCATION - Pastor Michael Grogan of Abundant Life Center to deliver the invocation.

3. PROCLAMATIONS & RECOGNITIONS

3.1 Proclamation for National Police Week & Peace Officers Memorial Day

3.2 Proclamation for National Public Works Week

3.3 Recognition for Social Vocational Services Tulare

3.4 Recognition for the Tulare Police Explorer Program Graduates

4. PUBLIC COMMENTS - This is the time for the public to comment on matters within the jurisdiction of the Tulare City Council that are not on the agenda. The Council asks that comments are kept brief and positive. The Council cannot legally discuss or take official action on request items that are introduced tonight. This is also the time for the public to comment on items listed under the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Comments related to Public Hearing or General Business items will be heard at the time those items are discussed. In fairness to all who wish to speak, each speaker will be allowed three minutes with a maximum time of fifteen minutes per item unless otherwise extended by Council. Please begin your comments by stating your name and providing your city of residence.

5. COMMUNICATIONS - Communications are to be submitted to the City Manager’s Office ten days prior to a Council meeting to be considered for this section of the agenda. No action will be taken on matters listed under Communications; however, the Council may direct staff to schedule issues raised during Communications for a future meeting.

6. COUNCIL REPORTS AND ITEMS OF INTEREST

7. CONSENT CALENDAR - All Consent Calendar items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

7.1 Waive the reading of ordinances and approve reading by title only.

Recommended Action: Approve the reading by title only of all ordinances and that further reading of such ordinances by waived.

7.2 Minutes of the Regular and/or Special Meeting on April 16, 2024.

Recommended Action: Approve as submitted. [M. Hermann]

7.3 Second Reading and Adoption of Ordinance 2024-03.

7.4 Adding Annexed Territory to Council District.

7.5 2024/25 Road Maintenance Recovery Act (SB1) Funding and Projects.

Recommended Action: Receive a list of proposed projects to be funded through Senate Bill No. 1 (SB 1) revenues and adopt a resolution which includes the 2024/25 Road Maintenance and Rehabilitation Account (RMRA) funds in the City's 2024/25 Capital Improvements Projects program budget and identifies a list of proposed projects that will utilize those funds. [M. Miller]

7.6 PK0033 Zumwalt Park Renovation Design Consultant Contract Amendment.

7.7 Manufactured Housing Opportunity and Revitalization Program Award.

7.8 Summary Vacation of Public Utility Easement for Cartmill Commons.

7.9 Rejection of Claim.

7.10 Zumwalt Park Security Cameras and Wi-fi Contract.

8. PUBLIC HEARINGS - Comments related to Public Hearing items are limited to three minutes per speaker, for a maximum of thirty minutes per item, unless otherwise extended by the Council.

8.1 Proposed Annual Action Plan for Fiscal Year 2024.

9. GENERAL BUSINESS - Comments related to General Business items are limited to three minutes per speaker, for a maximum of thirty minutes per item, unless otherwise extended by the Council.

9.1 Prosperity Avenue and West Street Intersection Improvements Project Resolution of Necessity for Property Acquisition.

9.2 Amendment to Ground Lease Agreement with Tulare County.

Recommended Action: Approve and authorize the mayor to sign the First Amendment to Ground Lease Agreement No. 30974 for the Hillman Center Emergency Homeless Shelter. [M. Mondell]

9.3 FM0048 Tulare Homeless Shelter Contract for Modular Living Quarters.

9.4 Discussion of Truck Routes.

Recommended Action: Review and discuss the designation of truck routes within the City of Tulare. [M. Miller]

9.5 Fiscal Year 2024 Budget Reconciliation.

Recommended Action: Adopt a resolution to amend the City of Tulare’s Fiscal Year 2024 Adopted Budget to reconcile adopted expenditures, revenues, and interfund transfers. [M. Roberts]

9.6 Mid-Year Budget Review, Revenue and Expenditure Projections, and Approval of Supplemental Appropriation Requests.

Recommended Action: Review the City of Tulare fiscal-year-to-date revenues and expenditures as of December 31, 2023; receive the estimated revenues and expenditures for the remainder of the current fiscal year and for the ensuing fiscal City Council Agenda – Regular Meeting Tuesday, May 7, 2024 City of Tulare Page 5
year; and adopt a resolution amending the City’s Fiscal Year 2024 Adopted Budget to include the supplemental appropriation requests as presented. [M. Roberts]

10. FUTURE AGENDA ITEMS - NONE SUBMITTED

11. STAFF UPDATES

12. RECESS TO CLOSED SESSION TO DISCUSS THE FOLLOWING

12.1 Conference with Labor Negotiators (Gov. Code § 54957.6) Agency Designated Representative: Marc Mondell, Mario Zamora, Josh McDonnell, Shonna Oneal
Employee Organizations: CLOCEA, Middle Managers, and Department Heads

13. RECONVENE FROM CLOSED SESSION

14. CLOSED SESSION REPORT

15. ADJOURNMENT
The next regularly scheduled meeting of the Tulare City Council is Tuesday, May 21, 2024, at 7:00 p.m. in the Council Chamber, 491 North M Street, Tulare.

AFFIDAVIT OF POSTING AGENDA
I hereby certify, in conformance with Government Code Sections 54954.2 and 54956, this agenda was posted in the kiosk at the front of City Hall, 411 E. Kern Avenue, as well as on the City of Tulare’s website (www.tulare.ca.gov).

POSTED: Thursday, May 2, 2024
Melissa Hermann, Chief Deputy City Clerk

OFFICE OF THE CITY MANAGER
To: Mayor and City Council Members
From: Marc Mondell, City Manager
Subject: May 7, 2024 Agenda Memo
Date: May 2, 2024
Time Estimates - Time estimates are provided as part of the Council’s effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council, by consensus, reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Items may be heard before or after the time estimated on the agenda. This may occur to best manage the time at a meeting or to adapt to the participation of the public. 7:00 p.m. - REGULAR MEETING

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE AND INVOCATION - Pastor Michael Grogan of Abundant Life Center to deliver the invocation.

3. PROCLAMATIONS & RECOGNITIONS [Time Estimate: 7:05-7:25 p.m.]

3.1 Proclamation for National Police Week & Peace Officers Memorial Day

3.2 Proclamation for National Public Works Week

3.3 Recognition for Social Vocational Services Tulare

3.4 Recognition for the Tulare Police Explorer Program Graduates

5. COMMUNICATIONS - Communications are to be submitted to the City Manager’s Office ten days prior to a Council Meeting to be considered for this section of the agenda. No action will be taken on matters listed under communications; however, the Council may direct staff to schedule issues raised during communications for a future agenda. Public comments will be Tulare City Council Page 2
Agenda Memo - May 7, 2024
limited to three minutes per topic unless otherwise extended by Council. [Time Estimate: 7:40- 7:40 p.m.]

6. COUNCIL REPORTS AND ITEMS OF INTEREST [Time Estimate: 7:40-7:45 p.m.]

7.1 Waive the reading of ordinances and approve reading by title only.

Recommended Action: Approve the reading by title only of all ordinances and that further reading of such ordinances be waived.

7.2 Minutes of the Regular and/or Special Meeting on April 16, 2024.

Recommended Action: Approve as submitted. [M. Hermann]

7.3 Second Reading and Adoption of Ordinance 2024-03.

Recommended Action: Adopt Ordinance 2024-03 approving Zone Amendment No. 753 changing the zoning designation from C-3 (Retail Commercial) to R-1-4 (Small-lot Residential) on approximately 14.06 acres. [S. Sopp]
Summary: This is a request by San Joaquin Valley Homes to subdivide approximately 14.06-acres into a 121-lot single-family residential subdivision to be built in two phases and to be zoned R-1-4 (Small Lot Single Family Residential – 3,200 square foot minimum lot area). The project site consists of two parcels and is located on the southwest corner of Mooney Blvd. and Cartmill Avenue (APN 149-380- 032, 149-390-022).

The current zoning designation for the site is C-3 (Retail Commercial). The applicant proposes to amend the zoning designation to allow for the construction of a singlefamily residential subdivision with lot sizes as proposed by the applicant. The Zone Amendment is a request to change the existing zoning designation to R-1-4 (Small-lot Residential).

On April 16, 2024, the ordinance was introduced and passed-to-print by Council.

Pursuant to Section 15 of the City’s Charter, the ordinance is being presented to Council for the second reading and adoption.

Fiscal Impact & Funding Source(s): As development occurs, payment of entitlement, building permit, development impact fees, etc. will be required.

Legal Review: This item does not require legal review.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table.

7.4 Adding Annexed Territory to Council District.

Recommended Action: Adopt a resolution adopting the revised City Council Election District Boundaries to include the recently annexed territory through the Chandler Grove Annexation to Council District 5. [M. Hermann]
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Summary: Since 2012, the City has been comprised of five single-member electoral districts. In 2021/2022, after the federal decennial census and under the Fair and Inclusive Redistricting for Municipalities and Political Subdivisions (FAIR MAPS) Act (AB 849), the City Council held numerous redistricting public hearings. On March 15, 2022, the City Council adopted Resolution No. 2022-07, adjusting the boundaries of City Council Election Districts following the 2020 United States Census.

Pursuant to the California Elections Code (EC), after redistricting, a city council shall not adopt new council district boundaries until after the next federal decennial census, except under the following circumstances: 1) court order; 2) the council is settling a legal claim that its boundaries violate the U.S. Constitution, the federal Voting Rights Act; 3) the boundaries of the city change by the addition of territory due to annexation or by subtraction of territory; 4) the number of council members by districts is increased or decreased; or 5) an independent redistricting commission is established to adopt new council districts between federal decennial census. (EC § 21625, subd. (a))
On March 6, 2024, Annexation 2020-01, East Tulare No. 36 (Chandler Grove), was approved by the Tulare County Local Agency Formation Commission (LAFCO). This annexation added approximately 863 acres to the City of Tulare located at the Northeast and Southeast corners of Bardsley Avenue and Oakmore Street to East Tulare Villa and Road 132.

Since the annexation adds territory to the City, state law specifies that the City Council shall add the new territory to the nearest existing council district without changing the boundaries of other council districts. (EC § 21623, subd. (a)) City staff reviewed the City’s current boundaries and recommends the annexed area be absorbed by District 5 as the annexed area is adjacent to District 5. Accordingly, District 5 is the most appropriate designation until the City reviews its boundaries during the next decennial census. This adds approximately 40 registered voters to District 5.

Upon City Council adoption and approval, the City Clerk will transmit the City Council action to the County of Tulare Registrar of Voters (ROV) to allow the ROV sufficient time to finalize boundaries. The City’s next regular municipal election is November 5, 2024. The City is not expected to adjust voting districts until the next decennial census in 2030.

Fiscal Impact & Funding Source(s): There is no fiscal impact associated with this action.

Legal Review: This item was reviewed by the City Attorney’s Office.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table.

7.5 2024/25 Road Maintenance Recovery Act (SB1) Funding and Projects.

Recommended Action: Receive a list of proposed projects to be funded through Senate Bill No. 1 (SB 1) revenues and adopt a resolution which includes the 2024/25 Tulare City Council Page 4
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Road Maintenance and Rehabilitation Account (RMRA) funds in the City's 2024/25 Capital Improvements Projects program budget and identifies a list of proposed projects that will utilize those funds. [M. Miller]
Summary: Senate Bill No. 1 (SB 1) was approved by the Governor on April 28, 2017, and filed with the Secretary of State on April 28, 2017. This bill created the Road Maintenance and Rehabilitation Program to address deferred maintenance on the state's highway and local street and road systems. Funds generated include the Road Maintenance and Rehabilitation Account (RMRA) in the State Transportation Fund.

Participating in the SB 1 funding process, the City is required to follow the guidelines set by the California Transportation Commission (CTC). The CTC formally adopted the SB1 Local Streets and Roads (LSR) Annual Reporting Guidelines on August 16, 2017. These guidelines outline the process for cities and counties, including ours, to annually submit their project lists and expenditure reports to the CTC. This is crucial to establish eligibility for receiving SB 1 funds. At its March 21-22, 2018 meeting, the CTC adopted updated reporting guidelines, requiring that this list be submitted annually, no later than July 1, 2024.

These revenues were programmed into the approved 2025/28 Capital Improvements Project program. The approval of the project list is a strategic move to secure the City's allocation of SB 1 funding. However, it's important to note that this approval does not restrict the City from modifying the list as needed. This flexibility allows the City to adapt to unforeseen circumstances and ensure the most effective use of the funds. Actual expenditures will be tracked and reported according to the SB 1 reporting guidelines, maintaining transparency and accountability.

Fiscal Impact & Funding Source(s): SB1 funding for 2024/25 is projected to be in the amount of $1,783,199.

Legal Review: This item does not require legal review.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table.

7.6 PK0033 Zumwalt Park Renovation Design Consultant Contract Amendment.

Recommended Action: Authorize the City Manager or designee to sign a contract amendment for $150,000 with RRM Design Group of San Luis Obispo, CA for additional construction support services related to City Project PK0033 – Zumwalt Park Renovation [M. Miller]
Summary: On June 21, 2022, City Council approved a contract with RRM Design Group in the amount of $653,850 for design services for the redevelopment of Zumwalt Park. RRM Design Group of San Luis Obispo, CA, is included on the list of pre-qualified architecture and landscape architecture consultants, and their proposal demonstrated that they have the skills, expertise, and resources available to meet the City’s needs and timeframe to complete the design of the project. RRM’s team included Lane Engineers of Tulare, CA to provide structural engineering, and Rose Sing of Visalia, CA for electrical engineering. During design, additional services were required in the amount of $80,400. These services included the design of the new on- Tulare City Council Page 5
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site restroom building, structural revisions and additional interior design services associated with the amphitheater building, and the preparation of Life Safety Plan exhibits.

RRM included $55,670 of construction support in their original proposal. At the time of the design contract award, the City anticipated that this amount would be sufficient.

However, based upon the final construction contract costs, this amount is significantly under what is typically seen as a percentage of construction cost. Additionally, due to this project's unique and intricate design, there have been a much higher degree of Contractor submittal reviews and requests for information. As a result, the City has exhausted the construction support budget incorporated into RRM’s original proposal.

Following a review of the level of services required to date and the work remaining, RRM has requested a contract amendment in an amount not to exceed $150,000.

This amount includes construction support from RRM and all of their sub-consultants for the remainder of the project. Considering this proposal is billed on a time and material basis, as needed, the City may only incur a portion of the amended cost proposal. The Project Management Division has reviewed the proposed contract addendum and determined that the proposed costs are reasonable and consistent with current design fees.

Fiscal Impact & Funding Source(s): Project Continency - PK0033-050-0999 Legal Review: This item does not require legal review.

Alternative Action: 1) Approve with changes - Staff would work to incorporate any changes or recommendations directed by Council; 2) Deny - Should Council deny the request to amend the on-call design contract with RRM, the City will have not have construction support thus not being able to provide the contractor with design and specification clarificaions; or 3) Table - Postponing the amendment to the contract with RRM would result in delay to the project schedule.

7.7 Manufactured Housing Opportunity and Revitalization Program Award.

Recommended Action: Adopt a resolution to authorize the acceptance to incur an obligation for the Program Award, execute and deliver a Standard Agreement, and all other documents required or deemed necessary or appropriate to secure the Program Award from the California Department of Housing and Community Development and to participate in the Manufactured Housing Opportunity and Revitalization Program, and all amendments thereto. [G. Avitia]
Summary: On December 18, 2023, the City of Tulare received a conditional award letter for $1.5 million in the form of a forgivable loan from the Manufactured Housing Opportunity and Revitalization Program (MORE). MORE offers a variety of eligible Activities that are intended to keep mobile home parks a sustainable source of affordable housing in California. The City of Tulare has proposed to establish a rehabilitation and repair program available for all individual mobile homeowners and/or mobile home parks to apply. This program will prioritize applicants in the following order:

1. All applicant’s income must not exceed 80% of the area median income.

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2. Applicants who have a notice of violation from an enforcement agency requiring repairs

3. Applicants whose mobile home is requiring a repair(s) or alteration(s) where the homeowner has obtained a report from a licensed C-47 Manufactured Housing Contractor, licensed engineer, or licensed architect, detailing the conditions and the associated subsections of CCR.

4. Applicants with disabilities and/ or seniors (65+ years of age)

5. All other remaining applicants
City staff estimate that this program will benefit at least 7-8 mobile homeowners.

Funds will be dispersed in the form of a forgivable loan, where the loan will be forgiven in its entirety after 20 years if terms of the loan are satisfied. Full payment will be required when the unit is sold, there is a transfer in ownership, or when the borrower ceases to use the property as their principal place of residence.

City staff conducted a Request for Proposal (RFP) process spanning from February 15th to March 18th, inviting organizations to submit proposals for administering the program and servicing loans. Self-Help Enterprises (SHE) was the sole respondent to the RFP, thus securing selection as the designated operator.

SHE will perform all duties required to implement the MORE Program. Program staff specializations will include the following: administrative analysts perform marketing, reporting, financial management, draw request, and regulation compliance duties for grant administration; loan processors determine income eligibility, evaluate property value and total encumbrance, review appraisals, and aid originating, underwriting, packaging, and closing of MORE loans in accordance with program guidelines; and, an experienced rehabilitation specialist will identify needed repairs, collaborate with homeowners on project bids and securing a licensed contractor, monitor rehab work for compliance to state codes, local codes, and health and safety standards, process owner approved payments to contractors, and clear all construction liens at project completion.

Furthermore, the City will continue to manage its own loan servicing by way of monitoring for occupancy, insurance, and payment of property taxes, tracking payments, calculating payoffs, and processing demands, reconveyances, and default recovery.

City Staff are dedicated to supporting its residents and preserving the condition, livability, and affordability of the local housing stock. Our team anticipates that this grant will significantly contribute to the realization of these objectives and more.

Fiscal Impact & Funding Source(s): The MORE program application allows up to 17% of the award to be allocated for grant administration activities, such as contract/grant setup, draw submissions, and quarterly/annual report submissions. If awarded, City Staff recommend establishing a subrecipient agreement with Self-Help Enterprises to administer the MORE Program, as they have developed and implemented owner-occupied rehabilitation programs for over 40 years.

Legal Review: This item does not require legal review.

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Alternative Action: 1) Approve with changes - Housing and Grants Division will edit activity and/or award requests and accept the conditional award off; 2) Deny - The City will miss the opportunity to receive funding; or 3) Table - Rescheduling consideration of this item will cause the City to miss the opportunity to accept the funding outlined in the conditional award.

7.8 Summary Vacation of Public Utility Easement for Cartmill Commons.

Recommended Action: Adopt a resolution summarily vacating a Public Utility Easement shown on Parcel Map No. 5414, recorded in Book 55 of Maps, at Page 22 of Official County Records, in the City of Tulare, County of Tulare, State of California to Cartmill Commons LLC, a California Limited Liability Company; and authorize the City Manager to sign the respective Certificate of Conveyance. [M. Miller] Summary: Planning Commission Resolution No. 831, adopted on June 7, 2021, approved the tentative parcel map for the Cartmill Commons commercial development situated on the southwest corner of Cartmill Avenue and the Akers Street alignment.

The commercial project spans approximately 23 acres and is being developed in phases. The Cartmill Commons parcel map created 10 commercially zoned parcels.

As part of the Cartmill Commons parcel map, the developer recorded a 10-foot-wide public utility easement (PUE) centered on the property line between Parcel 3 and Parcel 10. The developer who intends to purchase Parcel 10 has requested removal of the PUE located on their parcel to eliminate a potential conflict with the development of that parcel. As per Section 8333 of the California Streets and Highway Code, the City may summarily vacate a PUE in any of the following cases:
a) The easement has not been used for the purpose for which it was dedicated or acquired for five consecutive years immediately preceding the proposed vacation.
b) The date of dedication or acquisition is less than five years, and more than one year, immediately preceding the proposed vacation, and the easement was not used continuously since that date.
c) The easement has been superseded by relocation, or determined to be excess by the easement holder, and there are no other public facilities located within the easement.

Currently, the PUE is not in use and has not been occupied by a public utility since its establishment as part of the recording of the parcel map. The developer for the Cartmill Commons commercial development has requested the City to quitclaim Parcel 10’s portion of the PUE. The City has no need or purpose for retaining those rights and may summarily vacate said PUE as per Section 8333 (a) of the California Streets and Highway Code.

Fiscal Impact & Funding Source(s): There is no fiscal impact associated with this action.

Legal Review: The City Attorney to review resolution prior to recordation.

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Alternative Action: 1) Approve with changes - Would likely have minimal effect on Cartmill Commons commercial development; 2) Deny - Could affect the development of Parcel 10 of the Cartmill Commons commercial development; or 3) Table - Could delay development of the Cartmill Commons commercial development subdivision.

7.9 Rejection of Claim.

Recommended Action: Reject the liability claim for damages filed on April 1, 2024, and amended April 22, 2024, by Attorney Daisy Perez on behalf of claimant Jessica Lopez-Suarez, FR 102012-22723. [S. Oneal]
Summary: On April 1, 2024, the City received a liability claim for damages form filed by Attorney Daisy Perez on behalf of Jessica Lopez-Suarez. A Notice of Insufficiency was issued by the City on April 5. Attorney Daisy Perez submitted an Amended Claim on April 22, 2024. The claim is relating to a vehicle accident involving six vehicles on October 12, 2023, at or near Bardsley Avenue and S. Mooney Blvd. in Tulare. The claim names the City of Tulare for damages for loss of vehicle, injuries, and pain and suffering. The amount of the claim is an unlimited civil case exceeding $1,000,000.

The claim has been filed with the Central San Joaquin Valley Risk Management Authority (RMA), and they have recommended that the claim be rejected and staff be directed to notify the claimant’s attorney through a Notice of Rejection of Claim.

Fiscal Impact & Funding Source(s): There is no fiscal impact associated with this action.

Legal Review: This item was reviewed by the RMA Attorney and City Attorney.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table.

7.10 Zumwalt Park Security Cameras and Wi-fi Contract.

Recommended Action: Authorize the City Manager to sign a contract for $120,575.22 for the purchase and mounting of security cameras, wi-fi access points, and required cabling and equipment for Zumwalt Park with AMS.net of Livermore California, utilizing the cooperative purchasing agreements Omnia Partners contract #R200803 and Merced County FOCUS contract #2021092; and authorize the City Manager or designee to approve contract change orders up to 10%, or $12,057.52, of the original contract amount. [J. Bowling]
Summary: On September 19, 2023, Council awarded contracts for capital improvement project PK0033 - Zumwalt Park Renovation. This project was included and approved as a part of the City's 2023-2028 CIP program budget. In addition to the amenities that the renovated park will provide, video surveillance and a Wi-Fi system is necessary. The video surveillance system is necessary to meet insurance requirements for the operator, as well as give law enforcement general information regarding activities taking place at the venue. The Wi-Fi system as designed is intended to enable the public who attend an event at the venue to join the wi-fi to access the Internet if desired. Additionally, the venue operator will have a separate wireless network that will be used for point-of-sale activities. The camera system and the wi-fi are planned together and share common infrastructure to help reduce costs.

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Both the camera system as well as the wi-fi system have the ability to be enhanced to increase coverage or density in the future if required.

The proposed video surveillance system would conform to the same enterprise standard that is being used for all new camera installations for the City of Tulare. This is a cloud-based system that allows substantial flexibility and expandability. For the Wi-Fi, the Information Technology Division reviewed multiple vendor designs before settling on the proposed solution as the best fit. It is a high-quality solution that is currently in use at some professional sports venues but scaled down to fit our smaller venue. The vendor will be installing cameras, access points and required cabling, but the City’s Information Technology team will be configuring both systems and required infrastructure.

AMS.net is an experienced technology solution provider that has been in business for over 30 years and works primarily with governmental and educational agencies in California. The Fast-Open Contracts Utilization Services (FOCUS) program established under State of California procurement guidelines (Gov. Code 25330- 25338) is a competitively bid procurement vehicle for counties, cities, schools, to use in the direct purchase of technology needs through established public entity (County) contracts. The purpose of this FOCUS program is to provide the means for counties, cities, schools, special districts, and other government entities in California and nationally to purchase needed technology solutions through a formally bid contractual relationship. The selected wi-fi gear is not available on FOCUS contract and is proposed to be acquired using Omnia Partners, which is another commonly used cooperative purchasing contract.

Fiscal Impact & Funding Source(s): On September 19, 2023, Council approved project PK0033 for Zumwalt Park Renovations. Included in that project were contingency funds. This project will be funded using those contingency funds; PK0033-050-0999. The contract total with tax is $120,575.22.

Legal Review: The proposed contract was reviewed by the City Attorney.

Alternative Action: 1) Approve with changes - Staff could work to incorporate any changes or recommendations directed by Council; 2) Deny - If Council were to deny the contract, there are insurance implications for the Zumwalt park operator regarding security cameras and the use of point-of-sale technology; or 3) Table - Postponement of the contract signing with AMS.net could result in the expiration of their proposal, and potential loss of their services.

8. PUBLIC HEARINGS - Comments related to Public Hearing items are limited to three minutes per speaker, for a maximum of thirty minutes per item, unless otherwise extended by the Council. [Time Estimate: 7:55-8:15 p.m.]

8.1 Proposed Annual Action Plan for Fiscal Year 2024.

Recommended Action: Adopt a resolution approving Community Development Block Grant Annual Action Plan to allocate approximately $600,000 to public infrastructure and facility improvements, $109,000 to services for people experiencing homelessness, $185,000 to affordable housing preservation, and $130,000 to CDBG Tulare City Council Page 10
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program administration; and authorize the City Manager or their designee to submit the same to US Department of Housing and Urban Development on behalf of the City of Tulare. [G. Avitia]
Summary: The Community Development Block Grant (CDBG) Program is authorized under Title I of the Housing and Community Development Act of 1974. Its primary objective is the development of viable urban communities through distinct national objective and eligible activities. Local administration of the CDBG Program is overseen by the City’s Community Development Department in cooperation with other City departments. Through the Annual Action Plan (AAP) process, the City Council and Department staff forward activities that meet the goals identified under the City’s 2020-2024 CDBG Consolidated Plan (ConPlan) and the national objectives and requirements of the CDBG Program as determined by the U.S. Department of Housing and Urban Development (HUD). On May 5, 2020, the City Council adopted the ConPlan for use of CDBG funds following comprehensive public outreach, meetings, and consultation with other organizations and agencies. For reference, the prioritized goals of the current five-year ConPlan period include those listed below.

Table 1 – 2020-2024 Consolidated Plan Strategic / Priority Needs 1) Provide public infrastructure and facility improvements for moderate- and low-income households.
2) Provide direct assistance and/or housing for people experiencing homelessness and those at-risk.
3) Improve access to affordable housing for moderate- and low-income households and for people with special needs.
4) Provide public services for moderate- and low-income households and for people with special needs.
5) Improve access to employment and training opportunities for moderate- and low-income households, people with special needs, and people experiencing homelessness. 6) Provide professional and high-quality grant administration and fair housing services.

Between February 15 and March 18, Department staff held a Request for Proposals (RFP) period, sought public comment, held two public meetings, and consulted with local organizations and other City staff to gather information and proposals for the Fiscal Year (FY) 2024 CDBG Action Plan. An array of local agencies and organizations were notified of the CDBG funding opportunity and encouraged to propose activities. The City received seven (7) applications from seven (7) different entities prior to the close of the RFP period on Monday, March 18, 2024. Table 2 provides a brief overview of the applications and associated funding requests.

Department staff reviewed applications according to criteria including, but not limited to, how a proposed activity and/or its sponsor: a) benefits low- and moderate-income households b) demonstrates cost reasonableness and effectiveness; c) experience and past performance; and d) management and implementation approach.

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Table 2 – Applications for 2024 CDBG Funds
Category Activity Name Budget
Public Infrastructure and
Facilities
• Planning Project –
Academy & Apricot
Improvements
• Initial construction
costs for the Dog Park
• Initial construction
costs for the
Homeless Shelter
• $390,000
• $350,000
• $600,000
Public Services • Upwards: Technical
assistance training to
small daycare
providers
• Salt + Light: Outreach,
relationship
management, and
Support services for
tenants at Santa Fe
Commons
• $112,000
• $47,900
Affordable Housing • Habitat for Humanity:

Minor Home
Rehabilitation
Program
• Self-Help Enterprises:

Minor Home
Rehabilitation
Program
• $150,000
• $150,000
*Program Administration and
Planning
• Housing and Grants
Division responsible
for management and
oversight of the grant,
as well as funding for
Public Information,
Advertising, Supplies,
and Training
• $130,000
Total expected funding for the FY 2024 AAP involves an estimated annual allocation of $721,914, an estimated $5,000 in available CDBG program income, and approximately $300,000 in CDBG funds remaining from the current FY 2023.

Together, about $1,026,914 is available for the City Council, with public comment, to award to organizations and City Departments to implement an eligible activity. Since the CDBG Program places a cap of 15 percent on the amount of CDBG funds a jurisdiction may commit to public service activities in a given program year, only one or several proposed public service activities may receive an award of the approximately $109,000 available for a public service. Department staff respectfully Tulare City Council Page 12
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requests the City Council's review and feedback at this time. Formal approval of activities and their associated budgets will occur following a 30-day public comment period, concluding in a public hearing during the City Council meeting scheduled for May 7th, 2024.

City staff recommend allocating FY2024 CDBG Funding to five out of the seven organizations. Table 3 details the recommended activities and corresponding amounts:

Table 3 – Applications for 2024 CDBG Funds
Category Activity Name Budget
Public Infrastructure and
Facilities
• Planning Project –
Academy & Apricot
Improvements
• Initial construction
costs for the Dog Park
• $390,000
• $300,000
Public Services • Salt + Light: Outreach,
relationship
management, and
Support services for
tenants at Santa Fe
Commons
• $109,000
Affordable Housing • Self-Help Enterprises:

Minor Home
Rehabilitation
Program
• $185,000
*Program Administration and
Planning
• Housing and Grants
Division responsible
for management and
oversight of the grant,
as well as funding for
Public Information,
Advertising, Supplies,
and Training
• $130,000
Total Anticipated CDBG funds available in FY 2024 $1,026,914 Fiscal Impact & Funding Source(s): Community Development Block Grant Funding for FY 2024 (Fund 077)
Legal Review: This item does not require legal review.

Alternative Action: 1) Approve with changes; 2) Deny - Reject the prosed AAP and alternative plans and propose a different iteration activities and use of CDBG funds in FY2024 for City staff to present at a future City Council meeting; or 3) Table - Reschedule consideration of this item to a future City Council meeting.

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9. GENERAL BUSINESS - Comments related to General Business items are limited to three minutes per speaker, for a maximum of thirty minutes per item, unless otherwise extended by the Council. [Time Estimate: 8:15-10:00 p.m.]

9.1 Prosperity Avenue and West Street Intersection Improvements Project Resolution of Necessity for Property Acquisition.

Recommended Action: Adopt a Resolution of Necessity for APN 164-130-004 authorizing the City Attorney to take the steps necessary to finalize the acquisition of the property for the construction of the Prosperity Avenue and West Street Intersection Improvements Project. [M. Zamora]
Summary: The City desires to acquire portions of properties, including the subject property identified in the attached resolution, for the construction of a new intersection at Prosperity Avenue and West Street. The City desires to acquire a portion of the West to expand the current intersection and install new traffic signals.

In preparation for the acquisition of the needed properties, the City prepared two appraisals for the Property and made statutory offers to the property owners. These steps were taken to ensure compliance with all applicable laws.

It is important to note that this hearing, by law, is not conducted to discuss or in any way address the compensation for the land that will be needed for completion of the Project. This hearing is held to have the Council make the necessary findings and establish by resolution the public necessity for the project and consequently for the identified parcels needed to complete the project. Any public testimony or council discussion regarding the value of the properties would be inappropriate.

A prior agreement to purchase the property was agreed to.

The attached Resolution of Necessity must be passed by 2/3 vote of council (or 4 of 5 in favor) and would authorize the City Attorney to initiate an Eminent Domain process, and/or specific performance of the existing agreement, if necessary, to secure the parcels for the desired project. Such process would require a complaint to be filed in Superior Court along with a deposit equal to the fair market value appraisal obtained by the City for the subject property. The total fair market value for the Property is $18,905.50. The City’s most recent offer to the property owner was $19,000.00. The City would also request an order of immediate possession from the court, which would provide the City with the ability to take possession of the Property before the Eminent Domain court proceedings have been completed.

Fiscal Impact & Funding Source(s): Project (EN0088) and funding were approved as part of the Capital Improvement Program Budget for Fiscal Year 2023/24 through 2027/28.

Legal Review: The City Attorney’s Office prepared the Resolution of Necessity and has been involved in the right-of-way acquisition process.

Alternative Action: 1) Approve with changes; 2) Deny - Denying would require that City staff and consultants continue to negotiate directly with the affected property Tulare City Council Page 14
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owner who has not been responsive to such efforts to date. Failure to secure the property would prevent the City from completing the project; or 3) Table - The postponement of adopting the Resolution of Necessity will result in continued delays in the construction of the project.

9.2 Amendment to Ground Lease Agreement with Tulare County.

Recommended Action: Approve and authorize the mayor to sign the First Amendment to Ground Lease Agreement No. 30974 for the Hillman Center Emergency Homeless Shelter. [M. Mondell]
Summary: On February 15, 2022, City Council adopted Resolution 2022-05 allocating $2,000,000 in Federal ARPA funds towards a Homeless Shelter (Shelter), the details of which were to be later determined. On May 17, 2022, City Council accepted staff’s recommendations regarding the proposed Shelter to be located at the Hillman Health Center and directed staff to proceed with negotiating a ground lease agreement with Tulare County. On November 15, 2022, Council approved the execution of the Hillman Center Emergency Homeless Shelter Ground Lease Agreement with Tulare County.

Since that time, staff has been in communication with Tulare County regarding the progress of the shelter. As a result of these communications, it has been determined there is a need to amend the ground lease agreement. The amendment includes revisions to Sections 8 Alterations and Construction and Section 10 Entry by County.

It also adds Section 43 Canine Kennels, Maintenance, and Care and Section 44 Parking and Vehicle Storage.

Fiscal Impact & Funding Source(s): There is no fiscal impact associated with this action.

Legal Review: The City Attorney’s Office has reviewed and approved the agreement as to form and legality.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table.

9.3 FM0048 Tulare Homeless Shelter Contract for Modular Living Quarters.

Recommended Action: Award and authorize the City Manager to sign a contract for $1,112,582.58 with Pacific Mobile Structures Inc. of Ceres, CA, for construction of modular living quarters associated with City Project FM0048 - Tulare Homeless Shelter; and authorize the City Manager or designee to approve contract change orders in an amount not to exceed 10% of the contract. [M. Miller] Summary: On September 5, 2023, City Council approved the second round of Encampment Resolution Funding (ERF-2R) in the amount of $4,822,586. The ERF2R funds will help subsidize the cost of site work, concrete, special construction, mechanical, and building costs that are essential to the operation of the planned shelter units. Per state regulations, $1,289,200 of grant funding must be spent on or before June 30, 2024, or risk losing funding. To meet the state regulations, staff issued a Request for Bids #24-796 for construction and delivery of 16 modular living quarter buildings to be utilized in the modular village component of the Tulare Homeless Shelter project.

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On April 4, 2024, two bids were received and opened in response to RFB #24-796.

Bids ranged from $1,112,582.48 – $1,808,972.65. The bids were evaluated and determined to be responsive to the requirements and instructions contained in the bid documents. Pacific Mobile Structures, Inc. of Ceres, CA, was the lowest responsive bid at $1,112,582.48.

The 16 modular units consist of 2 rooms apiece, totaling 32 rooms, with 150 square feet of living area in each room. The units will be built to meet or exceed all building codes for structural integrity, electrical, mechanical, and plumbing. The living quarters also feature fire suppression systems and meet ADA compliance regulations. The unit's construction will follow the guidelines set by the California Department of Housing and Community Development (HCD). These guidelines are intended to ensure the health and safety of persons purchasing or utilizing factory-built homes.

HCD's third-party in-plant inspection process will monitor and inspect the construction progress of the units.

Fiscal Impact & Funding Source(s):

Legal Review: Subsequent contract approval is to be reviewed by the City Attorney.

Alternative Action: 1) Approve with changes - Direct staff to reduce the project's scope, revise the design accordingly, and re-bid the project. A reduced scope is anticipated to result in lower bids, although additional design costs and loss of funding would be incurred; 2) Deny - Reject all bids received and direct staff to re-bid the project in the hope that lower bids will be received. Consequently, due to state regulations, the City would most likely lose the grant funding obtained for the project; or 3) Table - Due to time constraints, decision postponement could result in the loss of grant funding.

9.4 Discussion of Truck Routes.

Recommended Action: Review and discuss the designation of truck routes within the City of Tulare. [M. Miller]
Summary: Local governments may facilitate safe and efficient trucking in their communities by establishing appropriate truck routes designed with input from both the community and the trucking industry. The goal should be to ensure that mobility for all roadway users is preserved, and that freight and goods can move safely and efficiently so that the local economy continues to prosper. All truck routes should be designed to permit the safe and effective operation by trucks. Designation of truck routes should be considered in coordination with mapping of primary bicycle, transit, and pedestrian corridors, as well as through the analysis of key access routes, bridge hazards, and industrial or commercial land uses. Some key factors to consider when identifying potential truck routes are:
• Safety, particularly with regard to impacts to bicyclists and pedestrians. It is desirable to direct trucks onto roadways that have been designed to accommodate them with regard to paved width and lane geometry, and the roadway’s ability to accommodate truck turning movements.

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• Impact of heavy truck traffic on City infrastructure. Consideration should be given to the design of the roadway’s structural section and its ability to withstand the loads, as well as other vulnerable facilities.
• It is important to look at the big picture and consider existing constraints in roadway network. Restricting truck traffic on one roadway will inevitably increase traffic on other roadways.
• In considering air quality impacts, there are both global and local emission impacts. Imposing excessive limitations to address spot impacts can result in longer trip lengths and more vehicle idling, resulting in an actual increase in community and global impacts.
• Do not impose restrictions that unreasonably impact business. • Trucks will frequently need to leave designated truck routes to reach their final destinations. The truck route network should provide sufficient coverage across the City to allowable the majority of trips to be on designated routes (i.e., with minimal deviation onto non-designated roadways) and provide flexibility to recognize and facilitate the needs of business that are located off of designated routes.

Each road authority may designate any of its roadways or any section of any of its roadways as a truck route and may prohibit the operation of trucks, machinery or any other large or heavy vehicles upon any other of its roadways that serves the same route or area served by the truck route designated. The authority granted under this section is subject to all of the following:
1) The governing body of an incorporated city shall not designate a truck route or prohibit the operation of any vehicle on a:
a. State highway that is within the boundaries of the city without the written consent of the Department of Transportation.
b. County road that is within the boundaries of the city without the written consent of the governing body of the county.
2) Any designation or prohibition made under authority of this section must be imposed by appropriate order, resolution, or ordinance. 3) A road authority exercising authority under this section shall erect and maintain signs in a conspicuous manner and place at each end of the highway or section of highway where a designation or prohibition is imposed to give notice of the prohibitions or designations imposed. The road authority shall erect and maintain signs giving notice of any prohibitions or designations imposed under this section at such other places as may be necessary to inform the public. 4) A prohibition or designation imposed under this section is effective when signs giving notice thereof are posted as required by this section.

Truck route programming should be paired with enforcement efforts to ensure that oversize vehicles are not diverting off-network.

The City has several provisions in its Municipal Code that place restrictions on the movement of trucks within City limits. Municipal Code Chapter 9.32.020 addresses the creation of “truck routes” within the City. Vehicles involved in the carrying of Tulare City Council Page 17
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merchandise, freight or materials and having a capacity of two or more tons are directed to utilize these designated routes, which possess the necessary design characteristics to accommodate the heavier vehicle loads and larger turning movements of trucks. The routes are established by City Council via ordinance and are listed in Chapter 9.32.010. The Police Chief and City Engineer are responsible for ensuring that the routes are signed appropriately. Per Chapter 9.32.030, truck drivers are required to stay on these designated truck routes, except as required to reach pick-up and/or delivery destinations. In such instances, truck drivers are to take the most direct route possible to and from a designated truck route to the pick-up and/or delivery destination.

The attached Exhibit “A” is a map showing the designated Truck Routes in the City of Tulare. There are 25 roadways that are currently so designated:
(A) Avenue 200 (Rankin Avenue), the entire length within the city limits; (B) Bardsley Avenue, the entire length within the city limits; (C) Blackstone Drive, the entire length within the city limits; (D) Blackstone Street, the entire length within the city limits; (E) Cartmill Avenue, the entire length within the city limits; (F) Cross Avenue, from the intersection of J Street to the intersection of M Street; (G) H Street, from the intersection of Bardsley Avenue to the intersection of Cedar Avenue;
(H) Hillman Street, the entire length within the city limits; (I) I Street, from the intersection of Inyo Avenue to the intersection of Alpine Avenue;
(J) I Street, from the intersection of Bardsley Avenue to the south city limits; (K) J Street, from the intersection of K Street to the north city limits; (L) K Street, from the intersection of Tulare Avenue to the intersection of Cross Avenue;
(M) Laspina Street, from the intersection of Paige Avenue to the south city limits; (N) Martin Luther King, Jr. Avenue, from the intersection of K Street to State Route 99;
(O) M Street, from the intersection of Tulare Avenue to the intersection of Cross Avenue;
(P) M Street, from the intersection of Inyo Avenue to the intersection of Owens Avenue;
(Q) Mooney Boulevard, from the intersection of Tulare Avenue to the south city limits;
(R) O Street, from the intersection of Owens Avenue to the intersection of Continental Avenue;
(S) Paige Avenue, the entire length within the city limits; (T) Prosperity Avenue, the entire length within the city limits; (U) State Route 63, the entire length within the city limits; (V) State Route 137, the entire length within the city limits; (W) Tulare Drive, the entire length within the city limits; (X) Turner Drive, the entire length within the city limits; and (Y) West Street, the entire length within the city limits.

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Additional restrictions on the movement of trucks are contained in Chapter 9.36.020 of the Municipal Code, which specifically prohibits heavy-laden vehicles, or any vehicle employed in carrying heavy freight, natural oil, crude petroleum, gasoline or regularly employed in carrying goods or merchandise on the following streets:
(A) K Street from the north line of Inyo Street to the south line of King Street; (B) Tulare Street from the east line of J Street to the west line of L Street; (C) Kern Street from the east line of J Street to the west line of L Street.

Per Chapter 9.36.030, the Chief of Police, subject to the approval of the City Manager, is authorized and directed to designate additional streets to address public safety concerns.

The aforementioned portions of the Municipal Code were last adopted in 1995.

Fiscal Impact & Funding Source(s): Fiscal impacts are dependent upon direction received from Council. There would be costs associated with the installation or removal of any additional signage that would impact the Street Division’s operational budget.

Legal Review: This item does not require legal review.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table.

9.5 Fiscal Year 2024 Budget Reconciliation.

Recommended Action: Adopt a resolution to amend the City of Tulare’s Fiscal Year 2024 Adopted Budget to reconcile adopted expenditures, revenues, and interfund transfers. [M. Roberts]
Summary: Upon review of the City’s fiscal year 2024 adopted budget, staff determined various adjustments are necessary to reconcile adopted expenditures, revenues, and interfund transfers to their supporting schedules. The attached schedule reflects said adjustments.

Fiscal Impact & Funding Source(s): As noted above, the purpose of the recommended action is to reconcile adopted expenditures, revenues, and interfund transfers to their supporting schedules. Adoption of the proposed resolution will have no additional financial impact.

Legal Review: This item does not require legal review.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table. Adopting the recommended adjustments correct inconsistencies discovered by staff in the fiscal year 2024 adopted budget. If City Council does not approve the recommended adjustments to reconcile the budget, budgets of several City funds will not be properly balanced.

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9.6 Mid-Year Budget Review, Revenue and Expenditure Projections, and Approval of Supplemental Appropriation Requests.

Recommended Action: Review the City of Tulare fiscal-year-to-date revenues and expenditures as of December 31, 2023; receive the estimated revenues and expenditures for the remainder of the current fiscal year and for the ensuing fiscal year; and adopt a resolution amending the City’s Fiscal Year 2024 Adopted Budget to include the supplemental appropriation requests as presented. [M. Roberts] Summary: This report provides the mid-year status of the combined operating and capital budgets of General Fund, the City’s primary operating fund. The purpose of this report is to review the financial results of the activities of the first half of the current fiscal year, provide projections of revenues and expenditures through the end of the fiscal year, and recommend various budget adjustments. In addition, estimated revenues and expenditures are presented for the ensuing fiscal year, in accordance with Freeholders’ Charter of the City of Tulare Section 26.

First Half of Fiscal Year 2024
The adopted fiscal year 2024 budget is balanced with financing sources (revenues, transfers in from other funds, and available fund balance) sufficient to meet approved financing uses (expenditures and transfers out to other funds) and does not reflect a structural deficit. However, it includes the use of fund balance / reserves to fund onetime capital expenditures.

At adoption of the budget, General Fund revenues and transfers in were estimated to total $55.8 million. Following Council approval of the reconciling budget items included in the companion item to this staff report, General Fund appropriations and transfers out total $63.5 million. As a result, adjusted appropriations and transfers out exceed adopted revenue estimates, which are unadjusted, by $7.9 million. Based on year-todate actual revenues and expenditures through December 31, 2023, and expected activities through year-end, however, more positive results are anticipated, with the net of revenues versus expenditures expected to have a negative impact of approximately $1.5 million upon fund balance. The following sections of this report will discuss the fiscal operating results expected to lead to the (net) variance.

Revenues
For fiscal year 2024, General Fund revenues are expected to be greater than amounts budgeted by $5.0 million. The projected variances in each revenue category resulting in the overall variance are shown in the “Fiscal Year-End Revenue Projections” table.

The “Mid-Year Revenue Comparison” table below compares revenues realized through the mid-point of this fiscal year to the mid-point of last fiscal year.

Mid-Year Revenue Comparison

GENERAL FUND

REVENUES
AS OF DECEMBER 31
Revenue Category 1 FY 24 FY 23 Difference
Sales & Use Tax $ 7,425,562 $ 8,404,762 ($ 979,199)
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Transactions & Use Tax (Meas. I) 4,281,119 3,472,276 808,843 Property Taxes 4,131,444 3,812,577 318,866
Utility Users Tax 4,061,619 4,658,976 (597,356)
Property Tax in Lieu of VLF 2 3,664,823 3,424,520 240,303 Transient Occupancy Tax 939,131 953,889 (14,758)
Cannabis/Dispensary Tax (Meas. Y) 458,255 129,571 328,685 Franchise Taxes 74,804 561,183 (486,379)
Other Revenues 6,446,962 5,438,631 1,008,331
Total $ 31,483,719 $ 30,856,384 $ 627,335
1 Transfer(s) in not included. 2 VLF – vehicle license fees The General Fund’s primary sources of revenue are the sales & use tax, district transactions & use tax, property taxes, utility users tax, and property tax in lieu of vehicle license fees (or “VLF”). During the first six months of the current fiscal year, these revenues were approximately $23.6 million combined, $0.2 million below fiscal year 2023’s total at the same point, while General Fund revenues, as a whole, totaled $31.5 million, approximately $0.6 million more than last year. The most significant single positive factor in the slight year-to-year increase was the City of Tulare’s voterapproved (Measure I) transactions & use tax revenue, which was $0.8 million greater than for the same period of fiscal year 2023. The largest single negative driver constraining overall growth was sales & use tax revenue, which was $1.0 million lower than the previous fiscal year at the same point. Also notable:
 Although behind last year’s pace by $0.6 million at the mid-point of the year, utility users tax revenue grew sharply from fiscal year 2022 to fiscal year 2023, increasing nearly $2.5 million, or 37.5%, in one year from $6.6 million to nearly $9.1 million.
 Receipts from the cannabis/dispensary tax, or Measure Y, the City’s other voterapproved tax were $0.3 million higher, largely due to the fact fiscal year 2024 will be the first full year of receipts for this revenue, with passage and adoption of the revenue measure occurring in November of 2022 leaving less than eight months of collection for fiscal year 2023.
“Other Revenues” comprises all other General Fund revenues not specifically identified in the above table. These revenues were $1.0 million higher during the first half of the year compared to the first half of last year. As is to be expected, some of the accounts are ahead of last year’s amounts and some are behind, because of the nature of the funding sources and variations that occur from year to year in the timing of receipts.

Fiscal Year-End Revenue Projections
Anticipated revenues for the current fiscal year in comparison to the budget are reflected in the table below.

GENERAL FUND

REVENUES
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FISCAL YEAR 2024
Revenue Category 1 Projected
Adjusted
Budget 2
Projected
Balance
%
Variance
Sales & Use Tax $ 14,800,000 $ 15,177,000 ($ 377,000) -2.5% Transactions & Use Tax (Meas. I) 8,400,000 8,323,000 77,000 0.9% Property Taxes 7,864,600 7,196,500 668,100 9.3%
Utility Users Tax 8,300,000 6,834,000 1,466,000 21.5%
Property Tax in Lieu of VLF 7,330,000 7,020,000 309,734 4.4% Transient Occupancy Tax 2,000,000 1,877,750 122,250 6.5% Cannabis/Dispensary Tax (Meas. Y) 900,000 300,000 600,000 200.0% Franchise Taxes 1,740,000 1,623,407 116,593 7.2%
Other Revenues 9,481,114 7,430,894 2,050,220 27.6%
Total $ 60,815,714 $ 55,782,817 $ 5,032,897 9.0%
1 Transfer(s) in not included.
2 Adopted budget total, plus budget amendments, encumbrances, & capital projects appropriations carried forward from previous fiscal year(s)
The above table provides updated estimates of fiscal year 2024 General Fund revenues and compares them to their adjusted budgets. As noted above, General Fund revenues are expected to exceed the budget by approximately $5.0 million overall. Significant elements of the expected overall positive variance include:
 utility users tax revenues anticipated to end the year nearly $1.5 million higher than initially estimated;
 property taxes projected at $0.7 million above budget; and  cannabis/dispensary tax receipts on pace to triple their budgeted estimate of $0.3 million.

Other Revenues are expected to exceed their budgeted total by $2.1 million, which is attributable to a combination of projected positive and negative variances in various accounts.

Expenditures
General Fund expenditure totals at year-end are expected to be $1.4 million below budget. The projected variances in each expenditure category resulting in the overall variance are shown in the “Fiscal Year-End Expenditure Projections” table. The “MidYear Expenditure Comparison” below compares expenditures through the mid-point of this fiscal year to the mid-point of last fiscal year.

Mid-Year Expenditure Comparison

GENERAL FUND

EXPENDITURES
AS OF DECEMBER 31
Expenditure Category 1 FY 24 FY 23 Difference
Salaries & Benefits $ 18,880,195 $ 17,921,644 $ 958,551 Maintenance & Operations 8,234,160 8,732,405 (498,245)
Special M&O Projects 2 0 4,973 (4,973)
Capital Improvements 0 0 0
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Capital Outlay 0 0 0
Debt Service 0 416,550 (416,550)
Total $ 27,114,355 $ 27,075,572 $ 38,783
1 Transfer(s) in not included. 2 Studies, Maintenance, & Non-Tangible As of December 31, 2023, expenditures totaled $27.1 million, relatively flat in comparison to the previous fiscal year. The year-to-year increase of $1.0 million in personnel costs at the same point was primarily due to negotiated compensation increases. The expenditure difference reflected in the Maintenance & Operations category was largely the result of differences in timing of costs incurred from one year to the next.

Fiscal Year-End Expenditure Projections
The following table reflects projected expenditures through the remainder of fiscal year 2024 in comparison to the budget.

GENERAL FUND

EXPENDITURES
FISCAL YEAR 2024
Expenditure Category Projected
Adjusted
Budget 1
Projected
Balance
%
Variance
Salaries & Benefits $ 34,939,993 $ 35,898,006 $ 958,013 2.7% Maintenance & Operations 14,241,156 14,642,649 401,493 2.7% Special M&O Projects 2 0 0 0 -
Capital Improvements 0 0 0 -
Capital Outlay 0 0 0 -
Debt Service 165,140 165,140 0 0%
Total $ 49,346,290 $ 50,705.795 $ 1,359,506 2.7%
1 Adopted budget total, plus budget amendments, encumbrances, & capital projects appropriations carried forward from previous fiscal year(s)
2 Studies, maintenance, & non-tangible
As noted above, General Fund expenditures are expected to be less than the adjusted budget by approximately $1.4 million overall. This variance is due to similar savings – from a percentage perspective – in Salaries & Benefits and Maintenance & Operations.

Transfers In/Out
While technically not revenues and expenditures (and, hence, not shown above), transfers in and out of the General Fund contribute to fund balance increases and decreases, respectively. Transfers in and out are not expected to deviate from the budgeted amounts.

Net Impact on Unassigned Fund Balance
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As discussed above, the General Fund is expected to realize more revenues than budgeted and to spend less overall than budgeted. This combination will result in a lesser amount of fund balance / reserves than reflected in the adjusted budget. While the adjusted budget reflects a use of $7.9 million, combining current revenue and expenditure projections, along with planned transfers, results in a $6.4 million anticipated decrease in the use of fund balance. (See the “Balance” column in the table below.) As a result, the use of fund balance for the fiscal year is projected to total $1.5 million and General Fund reserves at or above their required balances.

GENERAL FUND

IMPACT ON FUND BALANCE RESERVES
FISCAL YEAR 2024
Projected
Adjusted
x Budget x Balance
Revenues $ 60,815,714 $ 55,782,817 $ 5,032,897
Transfer(s) In 58,370 58,370 0
Total Revenues & Transfer(s) In $ 60,874,084 $ 55,841,187 $ 5,032,897 Expenditures * $ 49,346,290 $ 50,705.795 $ 1,359,506
Transfer(s) Out 12,985,987 12,985,987 0
Total Expenditures & Transfer(s) Out $ 62,332,277 $ 63,691,782 $ 1,359,506 Use of Fund Balance / Reserves $ 1,458,192 $ 7,850,595 $ 6,392,403 * For purpose of estimating use of unassigned fund balance, all capital appropriations assumed to be expended.

Charter-Required Revenue and Expenditure Estimates
Pursuant to Freeholders’ Charter of the City of Tulare Section 26, “On or before the second regular meeting in May of each year, the City Manager shall submit to the Council an estimate of revenue and expenditures for the ensuing year.” Given staff turnover in the Department of Finance, current staff continue to analyze revenue sources and collect cost information for the upcoming fiscal year. Therefore, the following projections should be considered estimates and therefore subject to change as Finance continues to assess factors impacting revenues and works with other departments in the development of appropriations. With this consideration, the Department of Finance projects the following General Fund revenues and expenditures for fiscal year 2025:

Projected Fiscal Year 2025 General Fund Revenues – $61,300,000 Projected Fiscal Year 2025 General Fund Expenditures – $62,300,000 Budget Adjustments
During the mid-year budget review process, Department of Finance staff worked with staff of other departments to afford them the opportunity to submit supplemental appropriation requests based upon actual or projected budgetary requirements not anticipated during the annual budgeting process. Exhibit A to this staff report reflects the recommended and requested adjustments.

Tulare City Council Page 24
Agenda Memo - May 7, 2024
Staff will continue to monitor expenses and provide revised projections if/as needed.

Fiscal Impact & Funding Source(s): General Fund supplemental appropriation requests total $383,150, all of which will require the use of General Fund fund balance if approved. Supplemental appropriation requests for other funds total $1,122,490.

Legal Review: This item does not require legal review.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table. Adopting the proposed mid-year adjustments will authorize expenditures deemed necessary by staff to effectively carry out its responsibilities. If City Council does not approve the proposed changes, the budget may be exceeded, and/or staff may be unable to perform its work effectively as possible.

10. FUTURE AGENDA ITEMS - NONE SUBMITTED [Time Estimate: 10:00-10:00 p.m.]

11. STAFF UPDATES [Time Estimate: 10:00-10:05 p.m.]

12. RECESS TO CLOSED SESSION TO DISCUSS THE FOLLOWING

13. RECONVENE FROM CLOSED SESSION

14. CLOSED SESSION REPORT

15. ADJOURNMENT
The next regularly scheduled meeting of the Tulare City Council is Tuesday, May 21, 2024, at 7:00 p.m. in the Council Chamber, 491 North M Street, Tulare. t
WHEREAS, on October 1, 1962, President John F. Kennedy declared May 15 as Peace Officer Memorial Day in honor of federal, state, and municipal officers who have been killed or disabled in the line of duty and the calendar week in which May 15 falls as Police Week; and wHEREAS, there are more than 800,000law enforcement officers serving in communities across the United States, including the dedicated members of the Tulare Police Department; and WHEREAS, it is important that all citizens know and understand the duties, responsibilities, hazards, and sacrifices of iheir law enforcement agency, and that members of our law enforcement agency recognize their duty to serve the people bylafeguarding life and property, by protecting them alainst violence and disorder, and oy proieciing the innocent against deception and the weak against oppression; and
WHEREAS, since the first recorded death in 1786, there are currently 23,936 law enforcement officers in the United States who have made the ultimate sacrifice and been killed in the line of duty, including Tulare Police Officer Richard Wellington Smith and K-9 Bane; and WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law Enfoicement Memorial in Washington, O.C. with 151 new names of fallen heroes being added this Spring; and
WHEREAS, May 15 is designated as Peace Officers Memorial Day and May 11 as K-9Heroes Day in honor of all iallen officers and their families, and all U.S. flags should be flown at half-staff' NOW, THEREFORE, we, the City Council of the City of Tulare, do hereby proclaim the week of May 12-1g, i024, as National police Week in the City of Tulare and publicly salute the service of law enforcement officers in communities across the nation.

BE IT FURTHER PROCLAIMED
the City of Tulare, and the United States
Dated this 7th day of MaY 2024.
that May 15,2024, shall be Peace Officers Memorial Day in Flag shall be flown at half-staff at all this date
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Stephen
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Dennis A. Mederos, Gouncilmember
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WHEREAS, public works professionals focus on infrastructure, facilities, and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life, and well-being of the people of the City of Tulare; and
WHEREAS, these infrastructure, facilities, and services could not be provided without the dedicated efforts of public works professionals, who are engineers, managers, and employees at all levels of government and the private sector, who are responsible for rebuilding, improving, and protecting our nation's transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and WHEREAS, it is in the public interest for the citizens, civic leaders, and children in Tulare to gain knowledge of and maintain an ongoing interest and understanding of the importance of public works and public works programs in their respective communities; and WHEREAS, this marks the 64th annual National Public Works Week, "Advancing Quality of Life for All," sponsored by the American Public Works Association; and WHEREAS, there are approximately 115 publicworks professionals employed by the City of Tulare who provide essential services to our citizens; and WHEREAS, the City Council recognizes the importance of the work performed by these public works professionals and extends its appreciation to them.

NOW, THEREFORE, we, the City Council of the City of Tulare, do hereby proclaim the week of May 19-25,2024, as
National Public Works Week
in the City of Tulare and encourage all citizens, civic leaders, and civic organizations to join in recognizing and celebrating all our public works professionals for their substantial contributions to our community.

Dated this 7th day of May 2024
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Stephen
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City of Tulare Page 1

CITY OF TULARE

CITY COUNCIL MEETING MINUTES
Tulare Public Library & Council Chamber
491 North M Street, Tulare
Tuesday, April 16, 2024
6:00 p.m. - Special Meeting
7:00 p.m. - Regular Meeting
COUNCIL PRESENT: Mayor Terry A. Sayre
Vice Mayor Patrick Isherwood
Councilmember Jose Sigala
Councilmember Stephen C. Harrell
Councilmember Dennis A. Mederos
STAFF PRESENT: City Manager Marc Mondell; City Attorney Mario U. Zamora; Chief Deputy City Clerk Melissa Hermann; Assistant City Manager Josh McDonnell; Chief Financial Officer Mark
Roberts; City Engineer Michael Miller; Public Works Director Trisha Whitfield; Community Services Director Jason Glick; Police Chief Fred Ynclan; Fire Chief Michael Ott; Human Resources Director Shonna Oneal; Community Development
Director Mario Anaya; Executive Director of Economic
Development and Redevelopment Traci Myers; Chief
Technology Officer Jason Bowling; Safety, Compliance &
Facilities Officer Manny Correa
Proper notice of this meeting was given pursuant to Government Code Section 54954.2 and 54956.

1. CALL TO ORDER SPECIAL MEETING
Mayor Sayre called to order the special meeting of the Tulare City Council at 6:05 p.m. in the Council Chamber located at 491 North M Street.

2. STUDY SESSION

2.1 Draft Downtown Master Plan Update.

Recommended Action: Receive a presentation by MIG of the City of Tulare’s Draft Downtown Master Plan Update.

Presented By: City Manager Marc Mondell, Executive Director of Economic Development and Redevelopment Traci Myers, Rick Barnett of MIG Public Comment: None
Council Action: Councilmember Sigala made the following suggestions: the City can reach out to Union Pacific Railroad regarding land to use for parking similar to what occurs for the annual Tulare County Fair; update parking graphic to show what areas are public parking and what areas are private parking; include an additional strategy that is specific policy or documentation guiding what the City can do in regard to things such as placing moratoriums on second hand stores; staff to provide a downtown investments dashboard to show what the City has invested in downtown; and add Tulare County as a possible business that can be located downtown in addition to Adventist Health and College of the Sequoias.

Item #: 7.2
Consent
City Council Meeting Minutes Tuesday, April 16, 2024
City of Tulare Page 2
The Downtown Master Plan Update will be brought back to Council for approval on May 21, 2024.

3. ADJOURN SPECIAL MEETING
The special meeting was adjourned at 7:06 p.m.

4. CALL TO ORDER REGULAR MEETING
Mayor Sayre called the regular meeting of the City Council to order at 7:15 p.m. in the Council Chamber located at 491 North M Street.

5. PLEDGE OF ALLEGIANCE AND INVOCATION
Councilmember Sigala led the Pledge of Allegiance, and an invocation was given by Dennis Sunderland, Pastor of Tulare Bethel Church.

6. PUBLIC COMMENTS
The following provided public comment: Gozer, Justice, and Eris requested Council consider adopting a resolution calling for a cease fire in Gaza and stop all funding and weapons to Israel; and Adrian Herrera expressed concerns with illegal dumping in downtown and asked about securing dumpsters.

7. COMMUNICATIONS
City Manager Marc Mondell advised there was a letter received just before the meeting by the Leadership Counsel regarding item 11.1. The letter was sent via email to all councilmembers.

8. COUNCIL REPORTS AND ITEMS OF INTEREST
Council reported out on recent events and discussed items of interest.

9. CONSENT CALENDAR
Items 9.4 and 9.5 were removed from the Consent Calendar by Council.

It was moved by Councilmember Mederos, seconded by Councilmember Sigala, and unanimously carried to approve the items on the Consent Calendar as presented except for items 9.4 and 9.5.

9.1 Waive the reading of ordinances and approve reading by title only.

Recommended Action: Approve the reading by title only of all ordinances and that further reading of such ordinances be waived.

9.2 Special and/or Regular Meeting Minutes of April 2, 2024.

Recommended Action: Approve as submitted. [M. Hermann]

9.3 Purchase of FirsTwo.

Recommended Action: Authorize and appropriate funds and associated revenues for the purchase of FirsTwo for a three-year contract at $6,000 a year totaling $18,000 with full reimbursement from the California Office of Emergency Services (Cal OES). [F. Ynclan]
City Council Meeting Minutes Tuesday, April 16, 2024
City of Tulare Page 3

9.6 Funds from Fresno City College for Outside Training.

Recommended Action: Accept and appropriate funds for outside training from Fresno City College in the amounts of $8,921.01 and $4,495.61. [M. Ott]

PULLED CONSENT CALENDAR ITEMS

9.4 Bid Results for Project EN0095 – Academy & Apricot Improvements.

Recommended Action: [M. Miller] Award and authorize the City Manager to sign contracts related to City Project EN0095, Academy and Apricot Improvement Project; and authorize the City Manager or designee to approve contract change orders in an amount not to exceed 10% of each contract amount and approve the revised budget.

Task Description Contractor Amount

1. Construction Contractor Dawson-Mauldin, LLC of Selma, CA $9,933,583

2. Construction Inspection NV5 of Fresno, CA $623,207

3. Materials Testing Blackburn Consulting of Fresno, CA $385,135

4. Construction Surveying 4Creeks of Visalia, CA $130,000

5. Labor Compliance Silveira Consulting of Galt, CA $32,880 Council Action: Councilmember Mederos pulled this item for clarification. It was moved by Councilmember Mederos, seconded by Mayor Sayre, and unanimously carried to approve the item as presented.

9.5 CFT NV Developments Oversize Construction Reimbursement Agreement.

Recommended Action: Authorize the City Manager to execute an oversize construction reimbursement agreement with CFT NV Developments, LLC, a Nevada Limited Liability Company, for construction costs associated with the Panda Express restaurant that are eligible for reimbursement in accordance with Chapter 8.64 of the Municipal Code, subject only to minor conforming and clarifying changes acceptable to the City Attorney and City Manager. [M. Miller] Council Action: Councilmember Sigala pulled this item for clarification. It was moved by Councilmember Sigala, seconded by Councilmember Harrell, and unanimously carried to approve the item as presented.

10. PUBLIC HEARINGS

10.1 Lago Subdivision.

Recommended Action: Adopt a resolution denying the applicants appeal of the Planning Commission’s determination to deny approval of Tentative Subdivision No. 2023-27 – Lago Subdivision; OR Adopt a resolution upholding the applicants appeal of the Planning Commission’s determination to deny approval of Tentative Subdivision No. 2023-27 – Lago Subdivision, adopt a resolution approving General Plan Amendment No. 2024-01 to change the existing General Plan land use designation from community commercial to low density residential on approximately 14.06 acres, pass-to-print an ordinance approving Zone Amendment No. 753 changing the zoning designation from C-3 (Retail Commercial) to R-1-4 (Small-lot Residential) on approximately 14.06 acres, adopt a resolution approving the Fourth Amendment to the Del Lago Specific Plan, and adopt a resolution to adopt the initial study / mitigated negative City Council Meeting Minutes Tuesday, April 16, 2024
City of Tulare Page 4
declaration prepared for Tentative Subdivision No. 2023-27 – Lago Subdivision, General Plan Amendment no. 2024-01, Zone Amendment No. 753 and the Fourth Amendment of the Del Lago Specific Plan. [S. Sopp] Presented By: Principal Planner Steven Sopp
Public Comment: The public hearing was opened at 8:45 p.m. Steve Macias and Nick Peters provided comments explaining the revisions that have been made in response to the Planning Commission and staff’s concerns that were raised regarding the project. The public hearing was closed at 8:57 p.m.

Council Action: Councilmember Mederos recused himself from this item stating a conflict of interest due to owning property in the vicinity of the project and left the dais prior to the presentation and opening of the public hearing.

Councilmember Sigala raised concern about the cement wall on Mooney and requested there be plants in place to help the wall visually disappear. Following discussion, it was moved by Councilmember Sigala and seconded by Councilmember Harrell to adopt a resolution upholding the applicants appeal of the Planning Commission’s determination to deny approval of Tentative Subdivision No. 2023-27 – Lago Subdivision. Mayor Sayre called for a roll call vote.

AYES: Councilmember Sigala, Councilmember Harrell, Vice Mayor Isherwood, Mayor Sayre
NOES: None
RECUSED: Councilmember Mederos
PASSED 4-0
It was moved by Councilmember Sigala and seconded by Councilmember Harrell to adopt a resolution approving General Plan Amendment No. 2024-01 to change the existing General Plan land use designation from community commercial to low density residential on approximately 14.06 acres. Mayor Sayre called for a roll call vote.

AYES: Councilmember Sigala, Councilmember Harrell, Vice Mayor Isherwood, Mayor Sayre
NOES: None
RECUSED: Councilmember Mederos
PASSED 4-0
It was moved by Councilmember Sigala, seconded by Councilmember Harrell, and carried 4 to 0 (Councilmember Mederos recused) to pass-to-print an ordinance approving Zone Amendment No. 753 changing the zoning designation from C-3 (Retail Commercial) to R-1-4 (Small-lot Residential) on approximately

14.06 acres.

It was moved by Councilmember Sigala, seconded by Councilmember Harrell, and carried 4 to 0 (Councilmember Mederos recused) to adopt a resolution approving the Fourth Amendment to the Del Lago Specific Plan.

It was moved by Councilmember Sigala, seconded by Councilmember Harrell, and carried 4 to 0 (Councilmember Mederos recused) to adopt a resolution to City Council Meeting Minutes Tuesday, April 16, 2024
City of Tulare Page 5
adopt the initial study / mitigated negative declaration prepared for Tentative Subdivision No. 2023-27 – Lago Subdivision, General Plan Amendment no. 2024-01, Zone Amendment No. 753 and the Fourth Amendment of the Del Lago Specific Plan.

Councilmember Mederos returned to the dais following the final action of the Council on this item.

10.2 Housing Element and General Plan Annual Progress Reports.

Recommended Action: Receive and accept the City of Tulare Housing Element and General Plan Annual Progress Reports for the 2023 calendar year and authorize staff to submit to the Governor’s Office of Planning and Research and Department of Housing and Community Development.

Presented By: Principal Planner Steven Sopp
Public Comment: The public hearing was opened at 9:43 p.m. Receiving no public comment, the public hearing was closed at 9:43 p.m.

Council Action: It was moved by Vice Mayor Isherwood, seconded by Councilmember Mederos, and unanimously carried to approve the item as presented.

11. GENERAL BUSINESS

11.1 Zoning Code Update.

Recommended Action: Receive a presentation on the Zoning Code Update.

Presented By: Community Development Director Mario Anaya Public Comment: Clarence Ogans, Hugo Trujillo, Emma De La Rosa, and Ashley Vega provided comment concerning the negative effects of the industrial zoning surrounding the Matheny Tract community.

Council Action: This item was informational only; no action taken.

11.2 Delegated Maintenance Agreement with Caltrans.

Recommended Action: Approve a Delegated Maintenance Agreement with Caltrans and authorize the City Manager to execute all necessary documents on behalf of the City thereof.

Presented By: Safety, Compliance and Facilities Officer Manny Correa Public Comment: None
Council Action: It was moved by Councilmember Sigala, seconded by Councilmember Mederos, and unanimously carried to approve the item as presented.

11.3 Financial System Replacement Contract.

Recommended Action: Approve a sole source agreement with Tyler Technologies, Inc. for purchase and implementation of “Enterprise ERP” and for ongoing maintenance subject to minor conforming and clarifying changes acceptable to the City Attorney and City Manager for a maximum total contract value of $948,113.65 including applicable sales tax on hardware; authorize change orders up to 10% of the of the contract or $94,811.37 and authorize appropriation and use of $94,811.37 from Fund 603 Technology CIP fund to cover potential contingency costs; and authorize the issuing of $39,730 purchase order for travel expenses to be billed at actual costs from project IT2023-02.

City Council Meeting Minutes Tuesday, April 16, 2024
City of Tulare Page 6
Presented By: Chief Technology Officer Jason Bowling
Public Comment: None
Council Action: It was moved by Vice Mayor Isherwood, seconded by Councilmember Harrell, and unanimously carried to approve the item as presented.

12. FUTURE AGENDA ITEMS - NONE SUBMITTED

13. STAFF UPDATES
Staff provided updates on department activities.

14. RECESS TO CLOSED SESSION TO DISCUSS THE FOLLOWING ITEMS

14.1 Conference with Legal Counsel - Anticipated Litigation Significant exposure to litigation pursuant to Gov. Code § 54956.9(d)(2) Number of Potential Cases: 1
Council recessed to closed session at 10:09 p.m.

15. RECONVENE FROM CLOSED SESSION
Council reconvened from closed session at 10:44 p.m.

16. CLOSED SESSION REPORT
City Attorney Mario Zamora advised there was no reportable action.

17. ADJOURN REGULAR MEETING
A moment of silence was held in remembrance of former City Councilmember Diane Mathis. The regular meeting was adjourned at 10:46 p.m.

Approved by Council: May 7, 2024

TERRY A. SAYRE, MAYOR
ATTEST:

MARC MONDELL, CITY CLERK
__________________________________
By Melissa Hermann, Chief Deputy City Clerk
Staff Report
Meeting: City Council
Date: May 7, 2024
Department: Community Development - Planning
Submitted by: Steven Sopp, Principal Planner
Agenda Title: Second Reading and Adoption of Ordinance 2024-03

RECOMMENDED ACTION
Adopt Ordinance 2024-03 approving Zone Amendment No. 753 changing the zoning designation from C-3 (Retail Commercial) to R-1-4 (Small-lot Residential) on approximately

14.06 acres.

SUMMARY
This is a request by San Joaquin Valley Homes to subdivide approximately 14.06-acres into a 121-lot single-family residential subdivision to be built in two phases and to be zoned R-1-4 (Small Lot Single Family Residential – 3,200 square foot minimum lot area). The project site consists of two parcels and is located on the southwest corner of Mooney Blvd. and Cartmill Avenue (APN 149-380-032, 149-390-022).

The current zoning designation for the site is C-3 (Retail Commercial). The applicant proposes to amend the zoning designation to allow for the construction of a single-family residential subdivision with lot sizes as proposed by the applicant. The Zone Amendment is a request to change the existing zoning designation to R-1-4 (Small-lot Residential).

On April 16, 2024, the ordinance was introduced and passed-to-print by Council. Pursuant to Section 15 of the City’s Charter, the ordinance is being presented to Council for the second reading and adoption.

FISCAL IMPACT & FUNDING SOURCE(S)
As development occurs, payment of entitlement, building permit, development impact fees, etc. will be required.

LEGAL REVIEW
This item does not require legal review.

ALTERNATIVE ACTION

1. Approve with changes

2. Table

3. Deny

ATTACHMENTS

1. Ordinance 2024-03
Reviewed/Approved:

Item #: 7.3
Consent

7.3 Consent Page 1
ORDINANCE 2024-03

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TULARE
AMENDING THE ZONING MAP OF THE CITY BEING A PART OF SECTION 10.24.05 OF SAID CODE ZONE AMENDMENT NO. 753
WHEREAS, the Council of the City of Tulare finds that this application is necessary to achieve the objectives of the Zoning Title prescribed in Section 10.04.02 of the Tulare City Code; and
WHEREAS, the Council of the City of Tulare finds that this zone change is in conformance with the adopted General Plan for the City of Tulare; and WHEREAS, the Council of the City of Tulare finds that the request will not be detrimental to the public interest, health, safety, convenience or welfare of the City; and WHEREAS, the Council of the City of Tulare finds that a Mitigated Negative Declaration has been prepared in accordance with the California Environmental Quality Act.

NOW, THEREFORE, be it ordained by the Council of the City of Tulare as follows:

SECTION 1. The Zoning Map of the City of Tulare as referred to in Section

10.24.05 of the City Code of the City of Tulare, and as enacted, being made a part of the Zoning title of said Code in Section 10.24.05; thereof, a property portion of said map, being attached hereto, is hereby amended as follows:

REZONING approximately 14.06 acres of property from the C-3 (Retail Commercial) zoning designation to the R-1-4 (Small-lot Residential) zoning designation and is located on the southwest corner of Cartmill Avenue and Mooney Blvd. as set forth more specifically on said map.

SECTION 2. If any section, subsection, sentence, clause, or phrase of this ordinance is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity of the other remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared invalid or unconstitutional.

SECTION 3. Pursuant to Section 15 of the Charter of the City of Tulare, it is ordered that a summary of this ordinance be issued in a daily newspaper of general circulation in the City of Tulare for one day and that the ordinance be available in at least one public place at the City offices. This ordinance shall be in full force and effect 30 days from and after the date of its adoption.

7.3 Consent Page 2 ATTACHMENT 1
ORDINANCE 2024-03

Page 2 ends

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Tulare on the 7th day of May 2024.

TERRY A. SAYRE, MAYOR
ATTEST:

MARC MONDELL, CITY CLERK
By Melissa Hermann, Chief Deputy City Clerk

7.3 Consent Page 3
Staff Report
Meeting: City Council
Date: May 7, 2024
Department: City Manager
Submitted by: Melissa Hermann, Chief Deputy City Clerk
Agenda Title: Adding Annexed Territory to Council District

RECOMMENDED ACTION
Adopt a resolution adopting the revised City Council Election District Boundaries to include the recently annexed territory through the Chandler Grove Annexation to Council District 5.

SUMMARY
Since 2012, the City has been comprised of five single-member electoral districts. In 2021/2022, after the federal decennial census and under the Fair and Inclusive Redistricting for Municipalities and Political Subdivisions (FAIR MAPS) Act (AB 849), the City Council held numerous redistricting public hearings. On March 15, 2022, the City Council adopted Resolution No. 2022-07, adjusting the boundaries of City Council Election Districts following the 2020 United States Census.

Since the annexation adds territory to the City, state law specifies that the City Council shall add the new territory to the nearest existing council district without changing the boundaries of other council districts. (EC § 21623, subd. (a))
City staff reviewed the City’s current boundaries and recommends the annexed area be absorbed by District 5 as the annexed area is adjacent to District 5. Accordingly, District 5 is the most appropriate designation until the City reviews its boundaries during the next decennial census. This adds approximately 40 registered voters to District 5.

Item #: 7.4
Consent

7.4 Consent Page 1

FISCAL IMPACT & FUNDING SOURCE(S)
There is no fiscal impact associated with this action.

LEGAL REVIEW
This item was reviewed by the City Attorney’s Office.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table

ATTACHMENTS

1. Resolution
Reviewed/Approved:

7.4 Consent Page 2
RESOLUTION 2024-XX

A RESOLUTION OF THE COUNCIL OF THE CITY OF TULARE

ADOPTING THE REVISED CITY COUNCIL ELECTION DISTRICT BOUNDARIES WHEREAS, on March 15, 2022, the City Council adopted Resolution 2022-07, adjusting the boundaries of City Council Election Districts following the 2020 Federal Census; and
WHEREAS, on December 5, 2023, the City Council adopted resolutions requesting the Tulare County Local Agency Formation Commission to take proceedings for annexation No. 2020-01 (East Tulare No. 36 – Chandler Grove) and certifying the Final Environmental Impact Report with appropriate Findings, Statement of Overriding Considerations, and Mitigation Monitoring and Reporting Program prepared for the Chandler Grove Master Plan and Annexation Project, in unincorporated territory southeast of the City; and
WHEREAS, the Tulare County Local Agency Formation Commission subsequently approved the annexation of the Chandler Grove territory into the City of Tulare; and
WHEREAS, pursuant to California Elections Code Section 21623(a), “if the boundaries of a city expand by the addition of new territory, including through annexation of unincorporated territory or consolidation with another city, the council shall add that new territory to the nearest existing council district without changing the boundaries of other council district boundaries”; and
WHEREAS, City staff reviewed the City’s current boundaries and recommends the annexed Chandler Grove territory be absorbed by the nearest existing council district, District 5.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows, to wit:

Section 1. The City Council hereby approves the revised City Council Election Boundaries Map, attached hereto as Exhibit “A” to this resolution, as the official District Map for City Council elections in the City of Tulare.

Section 2. City staff is hereby authorized and directed to work with the Tulare County Elections Office/Registrar of Voters who shall prepare election ballots consistent with the attached map to conduct any additional acts necessary to permit implementation of these adopted council districts for the election to be held November 5, 2024.

Section 3. The City Council Districts specified in Exhibit A shall remain in effect until modified.

7.4 Consent Page 3 ATTACHMENT 1
Resolution 2024-XX

Page 2 ends

Section 4. This Resolution and its Exhibit shall be published and available on the City website for as long as the City Council Districts approved by this resolution are in effect.

PASSED, APPROVED, AND ADOPTED on this 7th day of May 2024.

TERRY A. SAYRE, MAYOR
ATTEST:

MARC MONDELL, CITY CLERK
By Melissa Hermann, Chief Deputy City Clerk

7.4 Consent Page 4

7.4 Consent Page 5

EXHIBIT A
Staff Report
Meeting: City Council
Date: May 7, 2024
Department: Engineering Services - Project Management
Submitted by: City Engineer Michael Miller
Agenda Title: 2024/25 Road Maintenance Recovery Act (SB1) Funding and Projects

RECOMMENDED ACTION
Receive a list of proposed projects to be funded through Senate Bill No. 1 (SB 1) revenues and adopt a resolution which includes the 2024/25 Road Maintenance and Rehabilitation Account (RMRA) funds in the City's 2024/25 Capital Improvements Projects program budget and identifies a list of proposed projects that will utilize those funds.

SUMMARY
Senate Bill No. 1 (SB 1) was approved by the Governor on April 28, 2017, and filed with the Secretary of State on April 28, 2017. This bill created the Road Maintenance and Rehabilitation Program to address deferred maintenance on the state's highway and local street and road systems. Funds generated include the Road Maintenance and Rehabilitation Account (RMRA) in the State Transportation Fund.

At its March 21-22, 2018 meeting, the CTC adopted updated reporting guidelines, requiring that this list be submitted annually, no later than July 1, 2024.

FISCAL IMPACT & FUNDING SOURCE(S)
SB1 funding for 2024/25 is projected to be in the amount of $1,783,199.

LEGAL REVIEW
This item does not require legal review.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table
Item #: 7.5
Consent

7.5 Consent Page 1

ATTACHMENTS

1. SB 1 – 24/25 Project List Resolution
Reviewed/Approved:

7.5 Consent Page 2
RESOLUTION 2024-XX

A RESOLUTION OF THE COUNCIL OF THE CITY OF TULARE
ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB1:

THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City of Tulare are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of Tulare must include a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, in the City of Tulare budget, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of Tulare, will receive and estimated $1,783,199 in RMRA funding in Fiscal Year 2024-25 from SB 1; and
WHEREAS, this is the eighth year in which the City of Tulare is receiving SB 1 funding and will enable the City of Tulare to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City of Tulare has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the City of Tulare used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the City of Tulare maintain and rehabilitate streets and transportation infrastructure throughout the City of Tulare this year and similar projects into the future; and
WHEREAS, the 2021 California Statewide Local Streets and Roads Needs Assessment found that the City of Tulare’s streets and roads are in an “at-risk” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “good” condition; and

7.5 Consent Page 3 ATTACHMENT 1
Resolution 2023-XX

Page 2 ends

WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows, to wit:

Section 1. The foregoing recitals are true and correct.

Section 2. There are no newly proposed projects that will be funded with Fiscal Year 2024-25 Road Maintenance and Rehabilitation Account revenues.

Section 3. The attached list of previously proposed and adopted projects (Exhibit A) will utilize Fiscal Year 2024-25 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City of Tulare is reaffirming to the public and the State its intent to fund these projects with Road Maintenance and Rehabilitation Account revenues.

PASSED, APPROVED, AND ADOPTED on this 7th day of May 2024.

TERRY A. SAYRE, MAYOR
ATTEST:

MARC MONDELL, CITY CLERK
By Melissa Hermann, Chief Deputy City Clerk

7.5 Consent Page 4

EXHIBIT A
Previously Proposed and Adopted Projects
Project Title: Pratt Street Improvements
Description: Pavement Management System project to design and reconstruct Pratt Street between Bardsley Avenue and Inyo Avenue (SR137). Includes ADA Concrete work and Surface Water facilities.

Project Location: Pratt Street between Bardsley Avenue and Inyo Avenue (SR137) Estimated Project Schedule: Start (07/20) – Completion (08/24) Estimated Useful Project Life: 25 years
Project Title: Cross Avenue Improvements
Description: Pavement Management System project to design and reconstruct Cross Avenue between West Tulare Avenue and West Street. Includes ADA Concrete work, ADA traffic signal improvements as well as Surface Water infrastructure improvements.

Project Location: Cross Avenue between West Tulare Avenue and West Street Estimated Project Schedule: Start (07/19) – Completion (06/25) Estimated Useful Project Life: 25 years
Project Title: Elliott Tract Improvements
Description: Pavement Management System project to reconstruct streets within the existing Elliott Tract. Includes ADA Concrete work and Surface Water infrastructure improvements.

Project Location: Owens Avenue between West Street and Santa Clara Street; Los Angeles Street between Bardsley Avenue and Owens Avenue; Elm Avenue between West Street and Sacramento Street; Santa Clara Street between Bardsley Avenue and Inyo Avenue.

Estimated Project Schedule: Start (07/21) – Completion (08/24) Estimated Useful Project Life: 25 years
Project Title: Apricot and Academy Improvements
Description: Utility project to design and reconstruct Apricot Avenue between O Street and Blackstone Street, and between San Joaquin Avenue and the Santa Fe Trail. Includes ADA Concrete work and Surface Water facilities.

Project Location: Apricot Avenue between Gem Street and Blackstone Street; Academy Avenue between Gem Street and Blackstone Street; Pine Drive between

7.5 Consent Page 5
Academy Avenue and Highland Street; La Mesa Drive between Academy Avenue and Blackstone Street; Gem Street between San Joaquin Avenue and Academy Avenue; Highland Street between San Joaquin Avenue and the Santa Fe Trail; and Olympic Court at Apricot Avenue.

Estimated Project Schedule: Start (07/21) – Completion (06/25) Estimated Useful Project Life: 25 years
Project Title: Sycamore and San Joaquin Improvements
Description: Pavement Management System project to design and reconstruct streets between O Street and Blackstone Street, and between Tulare Avenue and San Joaquin Avenue. Includes ADA Concrete work and Surface Water infrastructure improvements.

Project Location: King Avenue between O Street and Cherry Street; Sycamore Avenue between Cherry Street and Blackstone Street; San Joaquin Avenue between O Street and Blackstone Street; Madden Street between Tulare Avenue and King Street; Delwood Street between Sycamore Avenue and San Joaquin Avenue; and Highland Street between Tulare Avenue and Sycamore Avenue.

Estimated Project Schedule: Start (07/21) – Completion (04/24) Estimated Useful Project Life: 25 years
Project Title: Various Streets Northeast of Tulare Avenue and Dayton Street Description: Pavement Management System / Utility project to design the reconstruction of various streets northeast of Tulare Avenue and Dayton Street. Includes ADA Concrete work and Surface Water facilities.

Project Location: Academy Avenue between Dayton Street and Laspina Street; Stanley Drive between Lane Street and Academy Avenue; La Mesa Avenue between Dayton Street and Spruce Street; Burton Avenue east of Lane Street; Miracle Court; Dayton Street between Tulare Avenue and La Mesa Avenue; Lane Street between Tulare Avenue and Burton Avenue; and Canby Street between Tulare Avenue and the Santa Fe Trail.

Estimated Project Schedule: Start (07/22) – Completion (06/26) Estimated Useful Project Life: 25 years
Project Title: Various Streets Northeast of Tulare Avenue and Canby Street Description: Pavement Management System / Utility project to design the reconstruction of various streets northeast of Tulare Avenue and Canby Street. Includes ADA Concrete work and Surface Water facilities.

Project Location: Tulare Avenue/Cheryl Lane Alley between Canby Street and Mt. View Street; Cheryl Lane at Laspina Street; Academy Avenue between

7.5 Consent Page 6
Laspina Street and Mt. View Street; Burton Avenue west of Laspina to east of Mt. View Street; Eastgate Avenue west of Laspina Street to Mt.

View Street; Vineland Avenue between Laspina Street and Mt. View Street; and Fairwind Court at Vineland Avenue.

Estimated Project Schedule: Start (07/22) – Completion (06/26) Estimated Useful Project Life: 25 years

7.5 Consent Page 7
Staff Report
Meeting: City Council
Date: May 7, 2024
Department: Engineering Services - Project Management
Submitted by: Michael Miller, City Engineer
Agenda Title: PK0033 Zumwalt Park Renovation Design Consultant Contract Amendment

RECOMMENDED ACTION
Authorize the City Manager or designee to sign a contract amendment for $150,000 with RRM Design Group of San Luis Obispo, CA for additional construction support services related to City Project PK0033 – Zumwalt Park Renovation.

SUMMARY
On June 21, 2022, City Council approved a contract with RRM Design Group in the amount of $653,850 for design services for the redevelopment of Zumwalt Park. RRM Design Group of San Luis Obispo, CA, is included on the list of pre-qualified architecture and landscape architecture consultants, and their proposal demonstrated that they have the skills, expertise, and resources available to meet the City’s needs and timeframe to complete the design of the project. RRM’s team included Lane Engineers of Tulare, CA to provide structural engineering, and Rose Sing of Visalia, CA for electrical engineering. During design, additional services were required in the amount of $80,400. These services included the design of the new on-site restroom building, structural revisions and additional interior design services associated with the amphitheater building, and the preparation of Life Safety Plan exhibits.

RRM included $55,670 of construction support in their original proposal. At the time of the design contract award, the City anticipated that this amount would be sufficient. However, based upon the final construction contract costs, this amount is significantly under what is typically seen as a percentage of construction cost. Additionally, due to this project's unique and intricate design, there have been a much higher degree of Contractor submittal reviews and requests for information. As a result, the City has exhausted the construction support budget incorporated into RRM’s original proposal. Following a review of the level of services required to date and the work remaining, RRM has requested a contract amendment in an amount not to exceed $150,000. This amount includes construction support from RRM and all of their sub-consultants for the remainder of the project. Considering this proposal is billed on a time and material basis, as needed, the City may only incur a portion of the amended cost proposal. The Project Management Division has reviewed the proposed contract addendum and determined that the proposed costs are reasonable and consistent with current design fees.

FISCAL IMPACT & FUNDING SOURCE(S)
Project Continency - PK0033-050-0999

LEGAL REVIEW
This item does not require legal review.

Item #: 7.6
Consent

7.6 Consent Page 1

ALTERNATIVE ACTION

1. Approve with changes – Staff would work to incorporate any changes or recommendations directed by Council.

2. Deny – Should Council deny the request to amend the on-call design contract with RRM, the City will have not have construction support thus not being able to provide the contractor with design and specification clarificaions.

3. Table – Postponing the amendment to the contract with RRM would result in delay to the project schedule.

ATTACHMENTS

1. RRM Design Group Amendment Proposal
Reviewed/Approved:

7.6 Consent Page 2
3765 S. Higuera St., Ste. 102 • San Luis Obispo, CA 93401 p: (805) 543-1794 • f: (805) 543-4609
www.rrmdesign.com
a California corporation  Lenny Grant, Architect C26973  Robert Camacho, PE 76597  Steve Webster, LS 7561  Jeff Ferber, LA 2844 ADD. SERVICE AUTHORIZATION
Date: April 11, 2024
Client: City of Tulare Task ID Number: G
Project Name: Zumwalt Park Renovation Final Design Project Number: 2625-04-RC22

DESCRIPTION OF WORK TO BE PERFORMED
RRM Design Group, a California Corporation ("RRM Design Group"), entered into a Master On-Call agreement with the City of Tulare (the "Client") dated July 20, 2022 (the "Prime Agreement"). A purchase order was issued on July 1, 2023, for the project: Zumwalt Park Renovation Final Design (the "Project"). Additional Services Authorized by the Client are subject to the Terms and Conditions of the Prime Agreement.

Task G: Additional Construction Support
As described in the contract, due to the unknown nature of construction, and uncertainty about the level of involvement the project will require, we proposed this task as hourly (time and materials, not to exceed). RRM has reached the contracted amount and is requesting additional services to be authorized in time to ensure there are no disruptions to service.

The original budget allowed for an average of five hours per week for an assumed 12-month duration to accomplish the tasks and meetings in the contract. The actual amount of time to accomplish the tasks spent to date has been an average of 12 hours per week. In addition, the contract was amended to include a separate restroom building; however, the contract was not amended to include additional construction administration (CA) support budget to accompany this additional scope of work.

Please see below for the proposed additional services fee for construction support based on the most current schedule provided by Caliber Contracting with a completion date of November 2024. The total fee, including the requested additional CA Support is 7.3% of the project cost.

This is lower than the industry standard of 8-10%.

Deliverables:
• Respond to requests for information (RFI)
• Issue supplemental information/instructions
• Review payment applications
• Review change proposals and change orders

7.6 Consent Page 3 ATTACHMENT 1
Zumwalt Park Renovation Final Design
Additional Services Agreement
April 11, 2024

Page 2 of 2 ends

• Prepare field observation reports when needed
• Prepare punch list
• Review of contractor provided “as-built” drawings and operations and maintenance manuals • Review revisions and changes during construction
• Provide comment to contractor regarding missing RFI and ASI items • Reproducible record drawing set scan in PDF format
Meetings:
• One (1) pre-construction meeting
• Up to six (6) on-site project meetings/construction observations • One (1) preliminary punch list walkthrough
• One (1) final construction completion meeting
Estimated Fee: Time and Materials – Not to Exceed
• $150,000 (see footnote)
Fee Footnote
Estimated fees for tasks shown as “Time and Materials – Not to Exceed” (T&M/NTE) establish the maximum that will be billed for each task. Amounts billed will reflect actual hours and will not exceed the maximum amount shown without prior approval by the Client.

Total Estimated Additional Fees: $150,000
Any work outside the scope of the original agreement between RRM Design Group and the Client, and authorized by the Client, is subject to the Terms and Conditions of the Prime Agreement.

AUTHORIZATION TO PROCEED BY CLIENT REPRESENTATIVE:

Sign Date

Print Name, Title
djp\\EgnyteDrive\On-site\2600\2625-04-RC22-Zumwalt-Park-Reno-Final-Design\Project-Management\Contracts\Addendums\ASA - Task G\ASA-Construction Support.docx

7.6 Consent Page 4
Staff Report
Meeting: City Council
Date: May 7, 2024
Department: Community Development - Housing
Submitted by: Gladys Avitia, Housing and Grants Specialist Agenda Title: Manufactured Housing Opportunity and Revitalization Program Award

RECOMMENDED ACTION
Adopt a resolution to authorize the acceptance to incur an obligation for the Program Award, execute and deliver a Standard Agreement, and all other documents required or deemed necessary or appropriate to secure the Program Award from the California Department of Housing and Community Development and to participate in the Manufactured Housing Opportunity and Revitalization Program, and all amendments thereto.

SUMMARY
On December 18, 2023, the City of Tulare received a conditional award letter for $1.5 million in the form of a forgivable loan from the Manufactured Housing Opportunity and Revitalization Program (MORE). MORE offers a variety of eligible Activities that are intended to keep mobile home parks a sustainable source of affordable housing in California. The City of Tulare has proposed to establish a rehabilitation and repair program available for all individual mobile homeowners and/or mobile home parks to apply. This program will prioritize applicants in the following order:

1. All applicant’s income must not exceed 80% of the area median income.

2. Applicants who have a notice of violation from an enforcement agency requiring repairs

4. Applicants with disabilities and/ or seniors (65+ years of age)

5. All other remaining applicants
City staff estimate that this program will benefit at least 7-8 mobile homeowners. Funds will be dispersed in the form of a forgivable loan, where the loan will be forgiven in its entirety after 20 years if terms of the loan are satisfied. Full payment will be required when the unit is sold, there is a transfer in ownership, or when the borrower ceases to use the property as their principal place of residence.

7.7 Consent Page 1
administration; loan processors determine income eligibility, evaluate property value and total encumbrance, review appraisals, and aid originating, underwriting, packaging, and closing of MORE loans in accordance with program guidelines; and, an experienced rehabilitation specialist will identify needed repairs, collaborate with homeowners on project bids and securing a licensed contractor, monitor rehab work for compliance to state codes, local codes, and health and safety standards, process owner approved payments to contractors, and clear all construction liens at project completion.

FISCAL IMPACT & FUNDING SOURCE(S)
The MORE program application allows up to 17% of the award to be allocated for grant administration activities, such as contract/grant setup, draw submissions, and quarterly/annual report submissions. If awarded, City Staff recommend establishing a subrecipient agreement with Self-Help Enterprises to administer the MORE Program, as they have developed and implemented owner-occupied rehabilitation programs for over 40 years.

LEGAL REVIEW
This item does not require legal review.

ALTERNATIVE ACTION

1. Approve with changes: Housing and Grants Division will edit activity and/or award requests and accept the conditional award off.

2. Deny: The City will miss the opportunity to receive funding.

3. Table: Rescheduling consideration of this item will cause the City to miss the opportunity to accept the funding outlined in the conditional award.

ATTACHMENTS

1. Resolution
Reviewed/Approved:

7.7 Consent Page 2
RESOLUTION 2024-XX

A RESOLUTION OF THE COUNCIL OF THE CITY OF TULARE

AUTHORIZING THE ACCEPTANCE TO INCUR AN OBLIGATION FOR THE

PROGRAM AWARD, EXECUTE, AND DELIVER A STANDARD AGREEMENT, AND

ALL OTHER DOCUMENTS REQUIRED OR DEEMED NECESSARY OR

APPROPRIATE TO SECURE THE PROGRAM AWARD FROM THE CALIFORNIA

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT AND TO

PARTICIPATE IN THE MANUFACTURED HOUSING OPPORTUNITY AND

REVITALIZATION PROGRAM (MORE) PROGRAM, AND ALL AMENDMENTS

THERETO
2023 Manufactured Housing and Opportunity Revitalization Program Application WHEREAS, the California Department of Housing and Community Development ("Department"), as authorized by California Health & Safety Code § 50780 et seq, has issued a Notice of Funding Availability, dated May 2, 2023, as amended November 9, 2023 (“MORE NOFA”); and
WHEREAS, the City of Tulare, a Public Entity, submitted an application to the Department in response to the MORE NOFA (“Application”) and in the foregoing capacity, was determined to be an eligible recipient under the MORE Program pursuant to that certain conditional award letter, dated December 18, 2023; and WHEREAS, pursuant to the Conditional Award Commitment, the Department made a conditional award to the Public Entity in the amount of $1,500,000; and WHEREAS, the award expressly identified above will hereinafter be referred to as the “Program Award.”
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, that the Public Entity (“City of Tulare”) is hereby authorized and directed to act on its own behalf in connection with the Program Award.

BE IT FURTHER RESOLVED that the City of Tulare is hereby authorized and directed to accept and incur an obligation for the Program Award. That in connection with the total amount of the Program Award, the City of Tulare is authorized and directed to enter into, execute, and deliver the STD 213 Standard Agreement, and any and all other documents required or deemed necessary or appropriate to secure the Program Award from the Department and to participate in the MORE Program, and all amendments thereto (collectively, “Program Award Documents”).

BE IT FURTHER RESOLVED that the City of Tulare acknowledges and agrees that it shall be subject to the terms and conditions specified in the STD 213 Standard Agreement, and that the MORE NOFA and the Application will be incorporated by reference therein and made a part thereof. The City of Tulare also acknowledges and agrees that any and all activities, expenditures, information, and timelines represented and described in the Application are enforceable through the STD 213 Standard

7.7 Consent Page 3 ATTACHMENT 1
Resolution 2024-XX

Page 2 ends

Agreement. Public Entity also acknowledges and agrees that Program Award funds are to be expended only on the eligible uses and activities identified in the STD 213 Standard Agreement.

BE IT FURTHER RESOLVED that the City Manager and/or their designee is hereby authorized to execute the Program Award Documents on behalf of the City of Tulare.

PASSED, APPROVED, AND ADOPTED on this 7th day of May 2024.

TERRY A. SAYRE, MAYOR
ATTEST:

MARC MONDELL, CITY CLERK
By Melissa Hermann, Chief Deputy City Clerk

7.7 Consent Page 4
Staff Report
Meeting: City Council
Date: May 7, 2024
Department: Engineering Services - Engineering
Submitted by: Michael Miller, City Engineer
Agenda Title: Summary Vacation of Public Utility Easement for Cartmill Commons

RECOMMENDED ACTION
Adopt a resolution summarily vacating a Public Utility Easement shown on Parcel Map No. 5414, recorded in Book 55 of Maps, at Page 22 of Official County Records, in the City of Tulare, County of Tulare, State of California to Cartmill Commons LLC, a California Limited Liability Company; and authorize the City Manager to sign the respective Certificate of Conveyance.

SUMMARY
Planning Commission Resolution No. 831, adopted on June 7, 2021, approved the tentative parcel map for the Cartmill Commons commercial development situated on the southwest corner of Cartmill Avenue and the Akers Street alignment. The commercial project spans approximately 23 acres and is being developed in phases. The Cartmill Commons parcel map created 10 commercially zoned parcels. As part of the Cartmill Commons parcel map, the developer recorded a 10-foot-wide public utility easement (PUE) centered on the property line between Parcel 3 and Parcel 10. The developer who intends to purchase Parcel 10 has requested removal of the PUE located on their parcel to eliminate a potential conflict with the development of that parcel. As per Section 8333 of the California Streets and Highway Code, the City may summarily vacate a PUE in any of the following cases:
a) The easement has not been used for the purpose for which it was dedicated or acquired for five consecutive years immediately preceding the proposed vacation. b) The date of dedication or acquisition is less than five years, and more than one year, immediately preceding the proposed vacation, and the easement was not used continuously since that date.
c) The easement has been superseded by relocation, or determined to be excess by the easement holder, and there are no other public facilities located within the easement.

FISCAL IMPACT & FUNDING SOURCE(S)
There is no fiscal impact associated with this action.

Item #: 7.8
Consent

7.8 Consent Page 1

LEGAL REVIEW
The City Attorney to review resolution prior to recordation.

ALTERNATIVE ACTION

1. Approval with changes - Would likely have minimal effect on Cartmill Commons commercial development.

2. Deny - Could affect the development of Parcel 10 of the Cartmill Commons commercial development.

3. Table - Could delay development of the Cartmill Commons commercial development subdivision.

ATTACHMENTS

1. Resolution
Reviewed/Approved:

7.8 Consent Page 2
RESOLUTION 2024-XX

A RESOLUTION OF THE COUNCIL OF THE CITY OF TULARE

SUMMARILY VACATING A PORTION OF A PUBLIC UTILITY EASEMENT LOCATED ON PARCEL 10 OF PARCEL MAP NO. 5414, RECORDED IN BOOK 55 OF MAPS, AT PAGE 22 OF OFFICIAL COUNTY RECORDS, IN THE CITY OF

TULARE, COUNTY OF TULARE
WHEREAS, Planning Commission Resolution No. 831, adopted on June 7, 2021, approved the tentative parcel map for the Cartmill Commons commercial development situated on the southwest corner of Cartmill Avenue and the Akers Street alignment; and
WHEREAS, Parcel Map No. 5414 of the Cartmill Commons development created ten commercially zoned parcels; and
WHEREAS, Parcel 10 of Parcel Map No. 5414 recorded a five-foot wide public utility easement along Parcel 10’s northern property line; and WHEREAS, the City Council of the City of Tulare hereby finds and determines that the public utility easement depicted on the map attached hereto as Exhibit B and more particularly described on Exhibit A, is no longer needed for public utility purposes; and
WHEREAS, the City may summarily vacate a public utility easement per Section 8333 (a) of the California Streets and Highway Code, if the easement has not been used for the purpose for which it was dedicated or acquired for five consecutive years immediately preceding the proposed vacation; and
WHEREAS, the City Engineer has determined that the public utility easement is currently not in use and has not been occupied by a public utility since its establishment with the recording of Parcel Map No. 5414.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows, to wit:

Section 1. Pursuant to Streets and Highway Code sections 8333 et seq., the public utility easement located along the northern property line of Parcel 10 of Parcel Map No. 5414 as generally depicted on the map attached hereto as Exhibit B and more particularly described in Exhibit A is hereby summarily vacated effective upon recordation of this Resolution in the Official Records of the County of Tulare, State of California.

Section 2. The Mayor is hereby authorized to execute this Resolution on behalf of the City of Tulare and the City Clerk is authorized to attest thereto.

Section 3. The City Clerk is authorized and directed to cause this Resolution to be recorded at the Official Records of the County of Tulare, State of California.

7.8 Consent Page 3 ATTACHMENT 1
Resolution 2024-XX

Page 2 ends

PASSED, APPROVED, AND ADOPTED on this 7th day of May 2024.

TERRY A. SAYRE, MAYOR
ATTEST:

MARC MONDELL, CITY CLERK
By Melissa Hermann, Chief Deputy City Clerk

7.8 Consent Page 4

ONE SHEET ONLY

EXHIBIT A

PUBLIC UTILITY EASEMENT TO QUITCLAIM - LEGAL DESCRIPTION That ‘Public UƟlity Easement’ (PUE) lying over and across the North 5.00 feet of Parcel 10 as shown on Parcel Map No. 5414, recorded in Book 55 of Maps, at Page 22, of Tulare County Records.

7.8 Consent Page 5
PREPARED BY:
324 S. SANTA FE, STE. A
VISALIA, CA 93292
TEL: 559.802.3052
FAX: 559.802.3215
www.4-creeks.com
PARCEL 3
PARCEL 10
20' 20'

ONE SHEET ONLY
PM NO. 5414 BK. 55 MAPS, PG. 22, TULARE COUNTY RECORDS

10.00' PUBLIC UTILITY

EASEMENT (PUE)
PER PM NO. 5414

5.00'

PUE TO QUITCLAIM
(THAT PORTION LYING
WITHIN PARCEL 10)
HWY 99
PARCEL 2
PARCEL 6
PARCEL 5

5.00'

7.8 Consent Page 6
Staff Report
Meeting: City Council
Date: May 7, 2024
Department: Human Resources
Submitted by: Shonna Oneal, Human Resources Director
Agenda Title: Rejection of Claim

RECOMMENDED ACTION
Reject the liability claim for damages filed on April 1, 2024, and amended April 22, 2024, by Attorney Daisy Perez on behalf of claimant Jessica Lopez-Suarez, FR 102012-22723.

SUMMARY
On April 1, 2024, the City received a liability claim for damages form filed by Attorney Daisy Perez on behalf of Jessica Lopez-Suarez. A Notice of Insufficiency was issued by the City on April 5. Attorney Daisy Perez submitted an Amended Claim on April 22, 2024. The claim is relating to a vehicle accident involving six vehicles on October 12, 2023, at or near Bardsley Avenue and S. Mooney Blvd. in Tulare. The claim names the City of Tulare for damages for loss of vehicle, injuries, and pain and suffering. The amount of the claim is an unlimited civil case exceeding $1,000,000.

FISCAL IMPACT & FUNDING SOURCE(S)
There is no fiscal impact associated with this action.

LEGAL REVIEW
This item was reviewed by the RMA Attorney and City Attorney.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table

ATTACHMENTS

1. Claim for Damages – Jessica Lopez-Suarez, FR 102012-22723 Reviewed/Approved:

Item #: 7.9
Consent

7.9 Consent Page 1
The Law Group, PC
1901 Avenue of the Stars, 2nd Floor
Los Angeles CA 90067
HUMAN RESOURl,~~
AYR O 1 2024

RECEIVED

USPS CERTIFIED MAIL
0009343961000011
Tulare City
411 E. Kern Avenue
Tulare CA 93274
USA
9207 1901 4298 0400 2064 00

7.9 Consent Page 2 ATTACHMENT 1

CITY OF TULARE

CLAIM FORM
Return completed form to: Risk Management
City of Tulare
411 E. Kem A venue
Tulare, CA 93274
(559) 684-4202
(Please Type Or Print)
CLAIM AGAINST City of Tulare
-------------------------------------
(Name of Entity)
Cl . t' Raul Lopez-Vazquez aiman s name: _
SS#: -----------
DOB: 02/01/1980 Gender: Male ----
Female _
1901 Ave of the Stars, 2nd floor, Los Angeles CA 9
Claimant's address: T 1 1 (877) 317-3117 ____________________ e ep10ne: _ Address where notices about claim are to be sent, if different from above: _ f
. 'd 'd 10/12/2023
Date o met ent/acci ent: ----------------------------------- 10/12/2023 Date injuries, damages, or losses were discovered: _ L t
. f' .d 1 .d Bardsley Ave & S Mooney Blvd, Tulare, CA 93274 oca 10n o met ent acct ent: ---------------------------------- What did entity or employee do to cause this loss, damage, or injury? _ Failed to properly maintain and operate traffic control lights (Use back of this form or separate sheet if necessary to answer this question in detail.) What are the names of the entity's employees who caused this injury, damage, or loss (if known)? _ City of Tulare
Total Loss of my vehicle What specific injuries, damages, or losses did claimant receive? _ (Use back of this form or separate sheet if necessary to answer this question in detail.) What amount of money is claimant seeking or, if the amount is in excess of $10,000, which is the appropriate court of jurisdiction. Note: If Superior and Municipal Courts are consolidated, you must represent whether it is a "limited civil case" [see Government Code 910(f)]
$30,000.00 (thirty thousand american dolars)
Compensation for all the material damages and How was this amount calculated (please itemize)? economic compensation.
(Use back of this form or separate sheet if necessary to answer this question in detail.) 0312112024 D ·s p Date Signed: Signature:Q/ y Jf!rez
If signed by representative:

Daisy Perez 1901 Ave of the Stars, 2ND F Los Angeles, CA 9( Representative's Name Address _ Tlh #
(877)317-3117
e ep one
. . Attorney
Relationship to Claimant --------------------------------

7.9 Consent Page 3

DIAGRAMS
General Diagram
i
North
I
Street Incidents
i
North
I

7.9 Consent Page 4
PLEASE READ - IMPORTANT!
Your claim must be filed within six (6} months of the date of the incident (Government Code 911.2}.

Complete the claim form in its entirety and return to the address at the top of the claim form.

Your claim will be forwarded to the Claims Administrator for review and it will either be settled or denied. You will be notified by mail of the decision.

If your claim is denied, you will have six months from the date of denial to initiate an action against the City (Government Code 945.6}.

If you have questions, please call (559} 684-4202.

7.9 Consent Page 5

HUMAN RESOURCES
APR O 1 2024
RECEIVED , i
\l VA whhd W\f);\J
,- NSCWl~

CITY OF TULARE

CLAIM FORM
Return completed form to: Risk Management
City of Tulare
411 E. Kern A venue
Tulare, CA 93274
(559) 684-4202
(Please Type Or Print)
CLAIM AGAINST City of Tulare
-------------------------------------
(Name of Entity)
Cl . t' Jessica Lopez-Suarez a1man s name: _
SS#: _
DOB: 10/28/2001 Gender: Male _ Female _
1901 Ave of the Stars, 2nd floor, Los Angeles CA 9 T I h (877) 317-3117 Claimant's address: e ep one: _ Address where notices about claim are to be sent, if different from above: _ Date of incident/accident:
1011212023
-----------------------------------
Date injuries, damages, or losses were discovered:
10/12/2023
L . f' .d 1 .d Bardsley Ave & S Mooney Blvd, Tulare, CA 93274 ocation o mci ent acci ent: ---------------------------------- What did entity or employee do to cause this loss, damage, or injury? _ Failed to properly maintain and operate traffic control lights (Use back of this form or separate sheet if necessary to answer this question in detail.) What are the names of the entity's employees who caused this injury, damage, or loss (if known)? _ City of Tulare
Total Loss of my vehicle and, What specific injuries, damages, or losses did claimant receive? _ I suffered severe bodily injuries, currently treating with multiple medical doctors (Use back of this form or separate sheet if necessary to answer this question in detail.) What amount of money is claimant seeking or, if the amount is in excess of $ I 0,000, which is the appropriate court of jurisdiction. Note: If Superior and Municipal Courts are consolidated, you must represent whether it is a "limited civil case" [see Government Code 910(f)]
$1,000,000.00 (one million american dollars)
Compensation for my injuries, multiple medical How was this amount calculated (please itemize)? bills, material damages etc
(Use back of this form or separate sheet if necessary to answer this question in detail.) 0312112024 D p
Date Signed: Signature: -~=Q=l·=s"-ly~~e~r~e=z~--------------- If signed by representative:

Daisy Perez 1901 Ave of the Stars, 2ND F Los Angeles, CA 9( Representative's Name Address _ Tl I #
(877)317-3117
e ep tone
Attorney
Relationship to Claimant --------------------------------

7.9 Consent Page 6

DIAGRAMS
General Diagram
i
North
I
Street Incidents
i
North
I

7.9 Consent Page 7

PLEASE READ - IMPORTANT I
Your claim must be filed within six (6} months of the date of the incident (Government Code 911.2}.

Complete the claim form in its entirety and return to the address at the top of the claim form.

Your claim will be forwarded to the Claims Administrator for review and it will either be settled or denied. You will be notified by mail of the decision.

If your claim is denied, you will have six months from the date of denial to initiate an action against the City (Government Code 945.6}.

If you have questions, please call (559} 684-4202.

7.9 Consent Page 8
@
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City of Tulare
CIT]Y OF T'UI,ARE

CLAIM F'ORM
Retum completed form to: Risk Management
City of Tulare
4ll8,. Kern Avenue
Tulare, CA93274
,
(ss9)684-4202
(Please TYPe Or Print)
HUMAN Rfr$O\'}R
APR
'
?'NLL

RECENED
,.: 1'
A,
.7

CLAIMAGAINST
(Name of Entity)
Jessica Lopez-Suarez
Claimant's
DoB.1Ol28l2001
1631 Terry Ct Porterville CA93257
r'
SS#: Gender: Male Female
(323) e02-e886
Claimant's address:

Address where notices about claim are to be sent, if different from above:
1901 Ave ol the Stars, 2nd floor, Los Angeles CA 90067
1011212023
Date of incidentl accident:.
10112/2023
Date injuries, damages, or losses were discovered:

Location of incident/accident:

Bardsley Ave & S Mooney Blvd, Tulare, CA93274
What did entity or employee do to cause this loss, damage, or injury? C1y of Tulare failed to properly maintain and operate traffic control lights which caused injuries (Use back ofthis form or separate sheet ifnecessary to answer this question in detail.) What are the names of the entity's employees who caused this injury, damage, or loss (if known)? City of Tulare failed to operate and or maintain traffic control lights, exact names are unknown What specific injuries, damages, or losses did claimant receive? Total Loss of my vehicle and, I suffered injuries to
my neck, back and headaches, I am under medical treatment, med recs will be produced once complete (Use back of this form or separate sheet ifnecessary to answer this question in detail.) What amount of money is claimant seeking or, if the amount is in excess of $10,000' which is the appropriate courl of jurisdiction. Note: If Superior and Municipai Courts are consolidated, you must represent whether it is a "limited civil case" fsee Government Code 910(f)l
Unlimited Jurisdiction Court, $1,000,000'00
How was this amount calculated (please itemize)? Gompensation for my injuries, pain and suffering ,multiple medical, bills, material damages etc
03/2112024
Date Signed:

If signed by representative:

Representative's Name
(Use back of this form or separate sheet ifnecessary to answer this question in detail.) Signature: Daisy Perez
Daisy Perez
Telephone #
(877) 317-3117
Relationship to Claimant
Attorney
Address
1 901 Ave of the Stars, 2ND F Los Angeles, CA 9(

7.9 Consent Page 9
@
q
tsv
o
t
PLEAS E READ - IMPORTANT!
your claim must be filed within six (6) months of the date of the incident (Government Code 9LL.2l.

Complete the claim form in its entirety and return to the address at the top of the claim form. your claim will be forwarded to the Claims Administrator for review and it will either be settled or denied. You will be notified by mail of the decision. lf your claim is denied, you will have six months from the date of denial to initiate an action against the City (Government Code 945'6).
lf you have questions, please call (559) 684-4202'

7.9 Consent Page 10
Iq
N
o
NOT|CE oF lN$uFFlctENCV OF ci4tM AND

RETUSN WTTHOUT ASTION
bale: t4l*5120?4 ta\ettt\atn, W
To: Jessica Lopez.suarez c/s Daisy Perez
1$01 Ave o{ the $tars, znd t, Los Ang*les 9S06?
This is to advise you that your Claim has been reviewed, evaluated, and found to be defisient for the reason circled below:
-\
Wtne Claim fails to stats the name and mailing address of the claimant.name & add

2. The Claim is not signed.

3. The Claitrt fails to state the rnailing address to which the person desires noiices ta be sent.

4. The Claim does not provide enough informatisn to determine when, where, and/or how ,w
0r #
{-7r i,.l
the incidentlaccident occurred.

The Claim dses nat provide enough information to determine what the lsss, damage, injury is, bodily injuries, such as neck, back and headaches The Claim does not provide enough specific infarmation to determine what, if anything, the public entity did or failed to do to create liability exposure,unmaintained lights The Claim dses not camply with G*vernment Code 91*{0 as to the amount sought or the court of appropriate jurisdiction. unlimited jurisdiction The Ctaim does'not provid€ the name{s} of any of our employees who rnay be responsihle for the incidenVaccident'
The Ctaim does not comply with Government Code 910.4(a) in that all claims against a public entity shall be submitted on a clairn farm supplied by the public I
I
entitY.

The Claim will not be acted upon for fifteen {'15) days from the date of this Notice to allow for your amendment of this Claim.

WARNING_: A claim that is deficient or does not contain sufficient inforrnation, as req*ired by law" may not be considered ts have been filed in a timely manner and mayprevert the piosecution of a lawsuit based sn the incidentlaccident whi*h is the subject of this Claim.

FROOT O"F SERVICE
0n April 5,2424, I served the within NOTICE OF IN$UFFICIENCY OF CLAIM nn the claimant by placin$ a true coPY thereof encls$ed in sealed envelope in the outgoing mail addressed as claimant
I declare under penaltY of Pe is true and ccrrect. Executed in Tulare, California on
-r
Maeegn Peton e
City

7.9 Consent Page 11
Staff Report
Meeting: City Council
Date: May 7, 2024
Department: Information Technology Services
Submitted by: Jason Bowling, Chief Technology Officer
Agenda Title: Zumwalt Park Security Cameras and Wi-fi Contract

RECOMMENDED ACTION
Authorize the City Manager to sign a contract for $120,575.22 for the purchase and mounting of security cameras, wi-fi access points, and required cabling and equipment for Zumwalt Park with AMS.net of Livermore California, utilizing the cooperative purchasing agreements Omnia Partners contract #R200803 and Merced County FOCUS contract #2021092; and authorize the City Manager or designee to approve contract change orders up to 10%, or $12,057.52, of the original contract amount.

SUMMARY
On September 19, 2023, Council awarded contracts for capital improvement project PK0033 - Zumwalt Park Renovation. This project was included and approved as a part of the City's 2023-2028 CIP program budget. In addition to the amenities that the renovated park will provide, video surveillance and a Wi-Fi system is necessary. The video surveillance system is necessary to meet insurance requirements for the operator, as well as give law enforcement general information regarding activities taking place at the venue. The Wi-Fi system as designed is intended to enable the public who attend an event at the venue to join the wi-fi to access the Internet if desired. Additionally, the venue operator will have a separate wireless network that will be used for point-of-sale activities. The camera system and the wi-fi are planned together and share common infrastructure to help reduce costs. Both the camera system as well as the wi-fi system have the ability to be enhanced to increase coverage or density in the future if required.

AMS.net is an experienced technology solution provider that has been in business for over 30 years and works primarily with governmental and educational agencies in California. The FastOpen Contracts Utilization Services (FOCUS) program established under State of California procurement guidelines (Gov. Code 25330-25338) is a competitively bid procurement vehicle for counties, cities, schools, to use in the direct purchase of technology needs through established public entity (County) contracts. The purpose of this FOCUS program is to provide the means for counties, cities, schools, special districts, and other government entities in California and nationally to purchase needed technology solutions through a formally bid Item #: 7.10
Consent

7.10 Consent Page 1
contractual relationship. The selected wi-fi gear is not available on FOCUS contract and is proposed to be acquired using Omnia Partners, which is another commonly used cooperative purchasing contract.

FISCAL IMPACT & FUNDING SOURCE(S)
On September 19, 2023, Council approved project PK0033 for Zumwalt Park Renovations.

Included in that project were contingency funds. This project will be funded using those contingency funds; PK0033-050-0999. The contract total with tax is $120,575.22.

LEGAL REVIEW
The proposed contract was reviewed by the City Attorney.

ALTERNATIVE ACTION

1. Approve with changes – Staff could work to incorporate any changes or recommendations directed by Council.

2. Deny – If Council were to deny the contract, there are insurance implications for the Zumwalt park operator regarding security cameras and the use of point-of-sale technology.

3. Table – Postponement of the contract signing with AMS.net could result in the expiration of their proposal, and potential loss of their services.

ATTACHMENTS

1. AMS.net Proposal
Reviewed/Approved:

7.10 Consent Page 2

7.10 Consent Page 3 ATTACHMENT 1
AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net
Executive Summary
Introduction
The AMS.NET team is pleased to have the opportunity to present the following proposal to City of Tulare. Our proposal details the products, technologies, and services offered by our organization. The solutions proposed are based on our discussions with City of Tulare and our extensive experience delivering business outcomes to similar organizations for more than 25 years. Our industry expertise, technology vision and people enable us to deliver a unique customer experience and successful implementation.

AMS.NET, Inc. is able to provide a full line of products, services and support for the following technologies:
• Collaboration/Video
• Paging/Messaging
• Wireless/Mobility
• Network Infrastructure/Storage
• Data Center/Virtualization
• Network Security/Content Security/Cyber Threat
• Physical Security/Video Surveillance
• Structured Wiring
• Maintenance/Managed Services
Please refer to our customer price quote that is included in this proposal for specific manufacturers, parts, pricing and professional services proposed as a part of this solution.

7.10 Consent Page 4
AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net
Project Cost Summary – City of Tulare
Project Information Account Manager
City of Tulare - Zumwalt Stadium Networks -
101077
Project # 101077
April 5, 2024
Sean Harrington
[email protected]
(559) 547-2867
AMS Quote # Description Subtotal Taxes Total
Q-00077105 Zumwalt Park - Video Surveillance - 101077 - Rv1 Focus Contract - 2021092
$23,726.64 $1,426.70 $25,153.34
Q-00077114 Zumwalt Park - Video Surveillance - Cabling
FOCUS Contract# 2021092
$21,798.53 $410.82 $22,209.35
Q-00078932 Zumwalt Stadium - Firewall (3Y) - 101077
- Focus - Rv1
Focus Contract - 2021092
$8,226.51 $657.64 $8,884.15
Q-00077392 Zumwalt Stadium Networks - Cabling rv1
FOCUS Contract# 2021092
$29,648.81 $713.97 $30,362.78
Q-00078186 Zumwalt Stadium Wireless (NBD 3Y) - 101077 - Omnia Contract - Rv2
Omnia Contract R200803
Drop ship, no Labor
$32,111.45 $1,854.15 $33,965.60
Project Summary
Project Total $115,511.94
Estimated Total Taxes $5,063.28
Grand Total $120,575.22
Vendor: AMS.NET
Address: 502 Commerce Way, Livermore, CA 94551
Phone: 925-245-6100
SPIN: 143005880

7.10 Consent Page 5
AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net
Customer Quotations
Customer
Project Name
City of Tulare - Zumwalt
Stadium Networks -
101077
Project # 101077
Account Mgr. Sean Harrington
AM Phone (559) 547-2867
AM Email [email protected]
Inside
Account Mgr. Teri Edwards
IAM Phone (925) 245-6149
City of Tulare
411 E Kern Ave Tulare, CA 93274-4257
ATTN:

IAM Email [email protected]
Line Item
Description Manufacturer Qty Unit Price Extended Price
Quote # Q-00077105, Zumwalt Park - Video Surveillance - 101077 - Rv1 1 LIC-5Y
Verkada 5-Year Command Cloud License For Verkada
Cameras
Verkada 6.00 $647.28 $3,883.68
2 CB62-2TBTE-HW
Verkada CB62-TE Outdoor Bullet Camera, 4K, Telephoto
Zoom Lens, 2TB of Storage, Maximum 90 Days of Retention Verkada 1.00 $2,879.28 $2,879.28
3 ACC-MNT-11
Square Junction Box Mount
Verkada 1.00 $64.08 $64.08
4 CF81-90E-HW
CF81-E Outdoor Fisheye Camera, 90 Days
Verkada 1.00 $2,447.28 $2,447.28
5 CD62-90E-HW
CD62-E Outdoor Dome Camera, 2TB, 90 Days Max
Verkada 3.00 $2,519.28 $7,557.84
6 CP52-1P5TBE-HW
CP52 Outdoor PTZ Camera, 1.5TB, 90 Days Max
Verkada 1.00 $3,815.28 $3,815.28
7 ACC-POE-60W
Verkada PoE++ 60W Injector, GigE
Verkada 1.00 $107.28 $107.28
8 ACC-MNT-XLARM-1
Large Arm Mount (PTZ)
Verkada 1.00 $114.48 $114.48
9 ACC-MNT-POLE-1
Pole Mount
Verkada 1.00 $150.48 $150.48
10 ACC-MNT-8
Verkada ACC-MNT-8 - camera pendant cap
Verkada 1.00 $49.68 $49.68

7.10 Consent Page 6
AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net
11 ACC-MNT-7
Angle Mount fisheye and dome cameras 30 degrees from
wall for improved field of view
Verkada 1.00 $107.28 $107.28
12 AMS-NI-VS-CLOUD-CAMERA-FIXED
Single Imager Cloud IP Camera Turn Key Configuration
(Mounting Not Included); Site survey, Camera System
Design, Dashboard and Network config., Onsite focus and Onsite focus and documentation. Complete testing.

AMS.NET 5.00 $250.00 $1,250.00
13 AMS-NI-VS-CLOUD-CAMERA-PTZ
Turn Key Solution includes: Camera unboxing,
documenting, labeling. The PTZ camera will be powered up, added to the dashboard and test to verify there is no
defects. Once cameras are tested we will re-box the
cameras and deliver to site. AMS.NET will work with the customer to change cameras names, setup touring/sentry
mode, set presets and adjust security access in the
appropriate location. (Mounting is not included and will be quoted separately).

AMS.NET 1.00 $500.00 $500.00
14 AMS-NI-PM-FOC
Labor: Project Manager
AMS.NET 4.00 $200.00 $800.00
15 AMS-FREIGHT
Freight and Handling
None 1.00 $0.00 $0.00
Subtotal: $23,726.64
Estimated Tax: $1,426.70
Quote Total: $25,153.34
Line Item
Description Manufacturer Qty Unit Price Extended Price
Quote # Q-00077114, Zumwalt Park - Video Surveillance - Cabling 1 7133800
UTP 23/4PR CAT6 GS6 PVC Blue
General Cable 1.00 $231.43 $231.43
2 258330804
OSP, Black Unshielded Twisted Pair CM-LS
Paige Datacom 1.00 $1,285.71 $1,285.71
3 FC-ICCP1MBU
INDOOR CONNECTOR CORD BLU W/LOOSE CAT6A
UTP PLENUM RJ45 CORD 1 METER
Panduit 6.00 $32.89 $197.34
4 NK688MBU
PANDUIT NET-KEY CAT6 JACK 8P8W RJ45 BLUE
Panduit 6.00 $7.50 $45.00
5 65970
3/4" EMT 10' Pipe (Per 10ft Pricing)
Platt Electric 15.00 $15.91 $238.65
6 641064
3/4" EMT Connector
Platt Electric 10.00 $2.91 $29.10
7 641068
3/4" EMT Coupler
Platt Electric 8.00 $3.03 $24.24
8 65992
3/4" Liquid Tight (Per ft Pricing)
Platt Electric 12.00 $3.10 $37.20

7.10 Consent Page 7
AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net
9 66773
3/4" Liquid Tight Connector
Platt Electric 6.00 $4.51 $27.06
10 65975
3/4" Rigid Coupler
Platt Electric 6.00 $4.17 $25.02
11 002527
3/4" Malleable Iron Pipe Strap
Appleton 30.00 $1.70 $51.00
12 078541
3/4" Malleable Iron Clamp Base
Appleton 30.00 $2.59 $77.70
13 297855
3/4" Single Gang RACO box
Platt Electric 6.00 $7.10 $42.60
14 295589
Single Gang RACO Cover
Platt Electric 6.00 $1.51 $9.06
15 125172
3/4" Conduit Body - Type LB
Platt Electric 3.00 $16.21 $48.63
16 016413
3/4" Rigid 8" Nipple
Generic-Conduit 6.00 $10.15 $60.90
17 CAT16HP4Z34
1IN JHOOK TO 4Z34 TO WIRE-ROD-FLANGE
Erico 20.00 $4.58 $91.60
18 AMS-CP-HARDWARE
Cabling: Mounting Hardware
Cabling 2.00 $71.43 $142.86
19 AMS-CP-CONSUMABLES
Cabling Consumables: Tape ,String, Labels, Lube
Cabling 1.00 $35.71 $35.71
20 AMS-CP-HARDWARE-MISC
Bucket Truck
Cabling 2.00 $1,136.36 $2,272.72
21 AMS-FREIGHT
Freight and Handling
None 1.00 $25.00 $25.00
22 AMS-CI-CT-PW
Labor: Cabling - Prevailing Wage
AMS.NET will install CAT6 cabling for (6) new Cameras
Installation includes CAT6 install, Conduit pathway
installation, installation of Camera mounts, Cameras, POV and Focus.
(2) - Mounted on the City Hall building focusing on the park/entrance.
(1) - Mounted on the Gazebo focusing on the bar.
(3) - Mounted on the amphitheater. 1 focusing on the
loading area, 1 on the back of the stage facing the
stage/audience, 1 on the front of the stage focusing back on the stage.

AMS.NET 96.00 $160.00 $15,360.00
23 AMS-CI-PM-FOC
Labor: Project Manager - Cabling
AMS.NET 8.00 $180.00 $1,440.00
Subtotal: $21,798.53

7.10 Consent Page 8
AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net
Estimated Tax: $ 410.82
Quote Total: $22,209.35
Line Item
Description Manufacturer Qty Unit Price Extended Price
Quote # Q-00078932, Zumwalt Stadium - Switch and Firewall (3Y) - 101077 - Focus - Rv1 1 2.00 $1,068.65 $2,137.30
2 2.00 $127.60 $255.20
3 1.00 $5,750.81 $5,750.81
4 2.00 $41.60 $83.20
5 AMS-FREIGHT
Freight and Handling
None 1.00 $0.00 $0.00
Subtotal: $8,226.51
Estimated Tax: $ 657.64
Quote Total: $8,884.15
Line Item
Description Manufacturer Qty Unit Price Extended Price
Quote # Q-00077392, Zumwalt Stadium Networks - Cabling rv1 1 7133800
UTP 23/4PR CAT6 GS6 PVC Blue
General Cable 3.00 $231.43 $694.29
2 C6-ODBK-10-ENC
Cat6 Category 6 Outdoor Rated All Weather 550mhz Patch
Cord Booted nagless - 10FT BLACK
eNet Components 13.00 $35.71 $464.23
3 258330804
OSP, Black Unshielded Twisted Pair CM-LS
Paige Datacom 2.00 $1,285.71 $2,571.42
4 NKPP24FMY
NETKEY 24PT FLUSH MT PTCH PANEL
Panduit 2.00 $34.29 $68.58
5 NK688MBU
PANDUIT NET-KEY CAT6 JACK 8P8W RJ45 BLUE
Panduit 26.00 $7.50 $195.00
6 65970
3/4" EMT 10' Pipe (Per 10ft Pricing)
Platt Electric 44.00 $15.91 $700.04
7 641064
3/4" EMT Connector
Platt Electric 36.00 $2.91 $104.76

7.10 Consent Page 9
AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net
8 641068
3/4" EMT Coupler
Platt Electric 22.00 $3.03 $66.66
9 65992
3/4" Liquid Tight (Per ft Pricing)
Platt Electric 16.00 $3.10 $49.60
10 66773
3/4" Liquid Tight Connector
Platt Electric 8.00 $4.51 $36.08
11 65975
3/4" Rigid Coupler
Platt Electric 16.00 $4.17 $66.72
12 002527
3/4" Malleable Iron Pipe Strap
Appleton 88.00 $1.70 $149.60
13 078541
3/4" Malleable Iron Clamp Base
Appleton 88.00 $2.59 $227.92
14 297855
3/4" Single Gang RACO box
Platt Electric 10.00 $7.10 $71.00
15 295589
Single Gang RACO Cover
Platt Electric 10.00 $1.51 $15.10
16 125172
3/4" Conduit Body - Type LB
Platt Electric 12.00 $16.21 $194.52
17 366147
Arlington LPCG757 Cord Connector, Low Profile, 3/4", NonMetallic Platt Electric 13.00 $5.21 $67.73
18 297855
3/4" Single Gang RACO box
Platt Electric 13.00 $7.50 $97.50
19 295589
Single Gang RACO Cover
Platt Electric 13.00 $1.51 $19.63
20 AMS-CP-HARDWARE
Cabling: Mounting Hardware
Cabling 5.00 $71.43 $357.15
21 AMS-CP-CONSUMABLES
Cabling Consumables: Tape ,String, Labels, Lube
Cabling 2.00 $35.71 $71.42
22 AMS-CP-HARDWARE-MISC
Bucket Truck
Cabling 2.00 $1,136.36 $2,272.72
23 31-388
IDEAL Pulling Lubercant 1 Quart
Erico 1.00 $18.57 $18.57
24 JETLINE
6500' PULL STRING
Jetline 1.00 $58.57 $58.57
25 AMS-FREIGHT
Freight and Handling
None 1.00 $50.00 $50.00

7.10 Consent Page 10
AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net
26 AMS-CI-CT-PW
Labor: Cabling - Prevailing Wage
AMS.NET will install CAT6 cabling for (13) new exterior WAP device locations.

Installation includes CAT6 install, Conduit pathway
installation from the IDF locations on the restroom and theater buildings and from the point of entry on the gazebo, and installation of Exterior WAP devices.

Exclusions: AMS.NET will not be responsible for electrical circuits, underground conduit installation, and any above ground conduit installation that exceeds what has been
detailed within the scope of work.

AMS.NET 104.00 $160.00 $16,640.00
27 AMS-CI-PM-FOC
Labor: Project Manager - Cabling
AMS.NET 24.00 $180.00 $4,320.00
Subtotal: $29,648.81
Estimated Tax: $ 713.97
Quote Total: $30,362.78
Line Item
Description Manufacturer Qty Unit Price Extended Price
Quote # Q-00078186, Zumwalt Stadium Wireless (NBD 3Y) - 101077 - Omnia Contract - Rv2 1 XIQ-PIL-S-C-EW
ExtremeCloud IQ Pilot SaaS Subscription and EW SaaS
Support for one (1) device (3 year)
Extreme Networks 13.00 $211.50 $2,749.50
2 AP5050U-WW
EXTREME NETWORK INC:Outdoor Tri Radio WiFi 6E AP
(4x44) 2.4 GHz 5GHz 6GHz Multirate Port Internal Omni
antennas. Mounting sold separately Domain World Sku
Extreme Networks 1.00 $1,559.60 $1,559.60
3 KT-150173-01
KIT: AP7161 12" MOUNTING EXT ARM
Extreme Networks 1.00 $78.80 $78.80
4 97004-AP5050U-WW
EW NBD AHR AP5050U-WW (3Y)
Extreme Networks 1.00 $487.05 $487.05
5 MBO-ART03
EXTREME NETWORK INC:MBO-ART03 2-Axis Rotational
Variable Extension Mtg Brkt for Outdoor Access Points
Extreme Networks 1.00 $120.00 $120.00
6 AP5050D-WW
EXTREME NETWORK INC:Outdoor Internal Directional
Antenna Tri Radio WiFi 6E AP (4x44) 2.4 GHz 5GHz 6GHz
Multirate Port Directional Antennas software selectable 30 degrees or 70 degrees. Mounting sold separately. Domain World Sku
Extreme Networks 10.00 $1,999.60 $19,996.00
7 97004-AP5050D-WW
EW NBD AHR AP5050D-WW (3Y)
Extreme Networks 10.00 $624.75 $6,247.50
8 AP3000-WW
EXTREME NETWORK INC:Indoor Dual Radio WiFi 6E AP

2.4 GHz and 5 GHz or 5GHz and 6GHz Multirate Port
Internal antennas. BLE/Zigbee. Inc Mt (AH-ACC-BKT-AXTB). Domain World SKU Extreme Networks 2.00 $360.00 $720.00
9 97000-AP3000-WW
EXTREME NETWORK INC:EW TAC OS AP3000-WW (3Y)
Extreme Networks 2.00 $76.50 $153.00

7.10 Consent Page 11
AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net
10 AMS-FREIGHT-DROPSHIP
Freight
None 1.00 $0.00 $0.00
Subtotal: $32,111.45
Estimated Tax: $1,854.15
Quote Total: $33,965.60
Order Summary
Project Total $115,511.94
Estimated Total Taxes $5,063.28
Grand Total $120,575.22

7.10 Consent Page 12
AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net
Terms and Conditions

1. AMS.NET will require a Purchase Order referencing this Quote # or if a Purchase order is not provided, an authorized representative must sign this quote.

2. Payment terms are Net 30. An interest charge of 1.5% per month will be applied to all accounts past due, plus all costs of collection and reasonable attorneys fees. AMS.NET accepts all major credit cards. A convenience fee of 3.5% will be assessed.

Customer agrees to accept multiple invoices for projects that cover multiple sales. In the event that a site's readiness is delayed by the customer, customer agrees to accept and pay invoices that reflect equipment and services already received.

3. Items sold by AMS.NET, Inc. and shipped to destinations in California are subject to sales tax. If an item is subject to sales tax in the state to which the order is shipped, tax is generally calculated on the total selling price of each individual item. In accordance with state tax laws, the total selling price of an order will generally include shipping and handling charges and itemlevel discounts. The amount of tax charged on your order will depend upon many factors including, but not limited to, the type of item(s) purchased, and the source and destination of the shipment. Factors can change between the time you place an order and the time an invoice is sent, which could affect the calculation of sales taxes. The amount appearing on your proposal as ‘Estimated Sales Tax’ may differ from the sales taxes ultimately charged. Shipping charges and sales tax will be added to this order when invoiced and the customer agrees to pay these charges.

4. All companies with tax exemption must present a valid Tax Exempt form. If Customer is tax exempt or if tax exempt form is not provided then customer agrees to pay all applicable taxes.

5. All shipments are FOB Origin or Pre-paid and shipped to Dock. Any Special shipping requirements must be clearly stated on all PO's (i.e. inside delivery). If inside Delivery or Lift-gate is required it must be specified and additional fees will incur.

Shipping charges that appear on this quote are an estimate, AMS.NET will invoice and the customer will pay the actual shipping charge when identified.

6. Upon delivery of equipment, customer agrees to open all shipments and visually inspect equipment for physical damages.

All damages must be reported to AMS.NET within 24 hours of delivery.

7. Returns will be accepted at AMS.NET discretion and are subject to manufacturer returns policies as well. Cisco and Meraki orders cannot be modified starting at 50 days prior to the current estimated ship date. Cisco and Meraki have a no return for credit RMA policy. Please make sure your order is accurate before AMS.NET places the order with the manufacturer. For returns to be approved all merchandise must be in an unopened box and the customer agrees to pay a restocking fee of 15% of the purchase price. Returns must be made within 15 Days of receipt. All shipments must have a valid RMA number from AMS.NET before returning. For RMA requests please contact our Customer Service Department at (800) 893-3660 Ext. 6111.

Email RMA requests should be directed to [email protected].

A copy of AMS.NET’s full RMA policy is available for review online at www.ams.net/services/procurement-and-financing/.

8. The laws of the State of California will apply to this sale.

9. The term "installation date" means the first business day on which installation of the system is complete. Minor omissions or variances in performance of the System that do not materially or adversely affect the operation of the system, shall not be deemed to have postponed the Installation Date. Seller shall use its best efforts to make timely delivery and installation. However, all stated delivery and installation dates are approximate and except as expressly provided in this agreement, Seller shall, under no circumstance, be deemed to be in default hereunder or be liable for consequential, incidental or special damages or commercial loss resulting from delays in delivery or installation.

10. Warranties. AMS warrants to Customer that it has good title to the equipment being sold to Customer under this Agreement, and the right to sell such equipment to Customer free of liens or encumbrances. AMS further warrants to Customer that the equipment being sold to Customer hereunder shall be free from defects in workmanship for a warranty period of thirty (30) days commencing on the later date the equipment is delivered to Customer or the date upon which AMS completes performance of the services to be performed under this agreement (this warranty being hereinafter referred to as an "Installation Warranty"). Except as expressly set forth in this paragraph, AMS does not make, and hereby disclaims, any and all
representations or warranties, express or implied, with respect to the equipment or services being provided under this agreement, including but not limited to any implied warranties of
merchantability, fitness for a particular purpose, satisfactory quality, against infringement, or arising from a course of dealing, usage or trade practice. AMS shall reasonably cooperate and assist Customer in enforcing any manufacturer warranties with respect to the equipment being sold to Customer under this Agreement. AMS hereby advises Customer, and Customer
acknowledges that in the event Customer desires to procure from AMS any warranty protection beyond the warranty of title and the Installation Warranty provided under this Paragraph, Customer may do so by entering into a separate Service
Agreement with AMS.

Manufacturer's warranty that is guaranteed is whatever is published by the manufacturer at the time of purchase.

11. Cisco Cloud services purchased from AMS.NET requires customer to accept Cisco’s Universal Cloud agreement located on Cisco Systems’ Website. This Universal Cloud Agreement describes the rights and responsibilities related to the Cloud Service(s) you purchase from Cisco or an Approved Source and is between you and Cisco. The Universal Cloud Agreement includes the applicable Offer Description(s) located at www.cisco.com/go/cloudterms (collectively “Agreement”). By clicking ‘accept,’ or using the Cloud Service, you agree to the terms of this Agreement. If you do not have authority to enter into this Agreement, or if you do not agree with its terms, do not click ‘accept’ and do not use the Cloud Service. If you determine

7.10 Consent Page 13
AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net
that you cannot comply with the terms of this Agreement after you have paid for the Cloud Service, you may terminate your access to the Cloud Service for a full refund provided you do so within thirty (30) days of your purchase.

12. The final price of all labor in this quote is contingent upon the customer providing AMS.NET full site access, with keys or a dedicated escort, for a period of at least nine consecutive hours per working day. Any existing pathway being pulled through is assumed to be easily discoverable, and meeting BICSI
standards, such as the fill ratio, lack of non-cabling material in the conduit, and appropriate number of LBs. Additionally, any interior wall penetrations are assumed to be drywall or a like material unless otherwise noted in the labor scope for this project. Any deviation from these assumptions may result in additional costs to the customer based on the time added to the project.

AMS.NET Tax ID: 94-3291626
C7 License: 763508
Please fax signed Quotation or Purchase Order to your
AMS.NET account manager or to 925.245.6150. Full terms and conditions can be viewed on our website at
www.ams.net/services/procurement-and-financing/
Authorized Signature: Date:

Print Name: Print Title:

7.10 Consent Page 14
Staff Report
Meeting: City Council
Date: May 7, 2024
Department: Community Development - Housing
Submitted by: Gladys Avitia, Housing and Grants Specialist Agenda Title: Proposed Annual Action Plan for Fiscal Year 2024

RECOMMENDED ACTION
Adopt a resolution approving Community Development Block Grant Annual Action Plan to allocate approximately $600,000 to public infrastructure and facility improvements, $109,000 to services for people experiencing homelessness, $185,000 to affordable housing preservation, and $130,000 to CDBG program administration; and authorize the City Manager or their designee to submit the same to US Department of Housing and Urban Development on behalf of the City of Tulare.

SUMMARY
The Community Development Block Grant (CDBG) Program is authorized under Title I of the Housing and Community Development Act of 1974. Its primary objective is the development of viable urban communities through distinct national objective and eligible activities. Local administration of the CDBG Program is overseen by the City’s Community Development Department in cooperation with other City departments. Through the Annual Action Plan (AAP) process, the City Council and Department staff forward activities that meet the goals identified under the City’s 2020-2024 CDBG Consolidated Plan (ConPlan) and the national objectives and requirements of the CDBG Program as determined by the U.S. Department of Housing and Urban Development (HUD). On May 5, 2020, the City Council adopted the ConPlan for use of CDBG funds following comprehensive public outreach, meetings, and consultation with other organizations and agencies. For reference, the prioritized goals of the current five-year ConPlan period include those listed below.

8.1 Public Hearing Page 1
CDBG funding opportunity and encouraged to propose activities. The City received seven (7) applications from seven (7) different entities prior to the close of the RFP period on Monday, March 18, 2024. Table 2 provides a brief overview of the applications and associated funding requests. Department staff reviewed applications according to criteria including, but not limited to, how a proposed activity and/or its sponsor: a) benefits low- and moderate-income households b) demonstrates cost reasonableness and effectiveness; c) experience and past performance; and d) management and implementation approach.

Table 2 – Applications for 2024 CDBG Funds
Category Activity Name Budget
Public Infrastructure and
Facilities
• Planning Project –
Academy & Apricot
Improvements
• Initial construction
costs for the Dog Park
• Initial construction
costs for the
Homeless Shelter
• $390,000
• $350,000
• $600,000
Public Services • Upwards: Technical
assistance training to
small daycare
providers
• Salt + Light: Outreach,
relationship
management, and
Support services for
tenants at Santa Fe
Commons
• $112,000
• $47,900
Affordable Housing • Habitat for Humanity:

Minor Home
Rehabilitation
Program
• Self-Help Enterprises:

8.1 Public Hearing Page 2
percent on the amount of CDBG funds a jurisdiction may commit to public service activities in a given program year, only one or several proposed public service activities may receive an award of the approximately $109,000 available for a public service. Department staff respectfully requests the City Council's review and feedback at this time. Formal approval of activities and their associated budgets will occur following a 30-day public comment period, concluding in a public hearing during the City Council meeting scheduled for May 7th, 2024.

City staff recommend allocating FY2024 CDBG Funding to five out of the seven organizations.

Table 3 details the recommended activities and corresponding amounts:

FISCAL IMPACT & FUNDING SOURCE(S)
Community Development Block Grant Funding for FY 2024 (Fund 077)

LEGAL REVIEW
This item does not require legal review.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny: Reject the prosed AAP and alternative plans and propose a different iteration activities and use of CDBG funds in FY2024 for City staff to present at a future City Council meeting.

3. Table: Reschedule consideration of this item to a future City Council meeting.

ATTACHMENTS

1. Resolution

8.1 Public Hearing Page 3

2. Proposed Annual Action Plan for Fiscal Year 2024
Reviewed/Approved:

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RESOLUTION 2024-XX

A RESOLUTION OF THE COUNCIL OF THE CITY OF TULARE
APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2024 ANNUAL ACTION PLAN (AAP) TO COMMIT AN ESTIMATED $1,026,914 IN CDBG

FUNDING TO ELIGIBLE PUBLIC SERVICE, PUBLIC INFRASTRUCTURE,

AFFORDABLE HOUSING, PUBLIC SERVICES, AND PROGRAM ADMINISTRATION

ACTIVITIES
WHEREAS, the City of Tulare is designated an entitlement jurisdiction by the U.S. Department of Housing and Urban Development (HUD) to receive an annual allocation of Community Development Block Grant (CDBG) funds for implementing projects and programs within the City; and
WHEREAS, the CDBG Program was established under Title 1 of the Housing and Community Development Act of 1974, as amended, to assist in developing viable, urban communities by providing decent housing, a sustainable living environment, and promoting economic development that benefit primarily low- and moderate-income persons; and
WHEREAS, total anticipated resources for FY 2024 in the amount of $1,026,914 includes an approximate FY 2024 allocation of $721,914 estimated $5,000 in program income, and about $300,000 in CDBG funds remaining from FY 2023; and WHEREAS, the funding levels identified for FY 2024 projects are estimated amounts, and once the actual FY 2024 allocation is known, one or more of the proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to correspond with actual available resources; and WHEREAS, between February 15 and March 18, 2024, Community Development Department staff held a Request for Proposal (RFP) period, sought public comment, held two public meetings, and consulted with local organizations and other City staff to gather information and proposals for the FY 2024 AAP; and WHEREAS, the City received seven applications from seven different entities prior to the close of the RFP period on Monday, March 18, 2024. Department staff reviewed applications according to criteria including, but not limited to, how a proposed activity and/or its sponsor: a) benefits low- and moderate-income households b) demonstrates cost reasonableness and effectiveness; c) experience and past performance; and d) management and implementation approach; and WHEREAS, Department staff notified the general public and over several hundred nonprofit, private, and public entities of the RFP and corresponding public meeting through the publication of notices in two local newspapers and through the email list-serves of local community-based organizations; and WHEREAS, from April 2 through May 7, 2024, staff held a 30-day period for review and comment on the proposed FY 2024 AAP and its commitment of

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Resolution 2024-XX

Page 2 ends

approximately $1,026,914 in available CDBG funds to eligible activities for the Program Year that begins on July 1, 2024, and runs through June 30, 2025; and WHEREAS, the public comment period beginning on April 2, a second set of public meetings were held on April 10 and 24, and public hearing on the proposed FY 2024 Annual Action Plan was duly noticed in a newspaper of general circulation; and WHEREAS, the proposed FY 2024 Annual Action Plan commits CDBG funds in the approximate amounts of $600,000 to public infrastructure and facility improvements, $109,000 to services for people experiencing homelessness, $185,000 to affordable housing preservation, and $130,000 to CDBG program administration, oversight, and training.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows, to wit:

Section 1. Following a public hearing, the City Council hereby adopts the Fiscal Year 2024-2025 CDBG Annual Action Plan as presented.

PASSED, APPROVED, AND ADOPTED on this 7th day of May 2024.

TERRY A. SAYRE, MAYOR
ATTEST:

MARC MONDELL, CITY CLERK
By Melissa Hermann, Chief Deputy City Clerk

8.1 Public Hearing Page 6
OMB Control No: 2506-0117 (exp. 09/30/2021)
City of Tulare
Proposed PY 2024 Annual
City of Tulare
Community Development Department 411 East
Kern Avenue
Tulare, CA 93274
Annual Action Plan 1
Action Plan

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OMB Control No: 2506-0117 (exp. 09/30/2021)
Table of Contents
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
PR-05 Lead & Responsible Agencies – 91.200(b)
AP-10 Consultation – 91.100, 91.200(b), 91.215(l)
AP-12 Participation – 91.105, 91.200(c)
AP-15 Expected Resources – 91.220(c)(1,2)
Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Projects
AP-35 Projects – 91.220(d)
AP-38 Project Summary
AP-50 Geographic Distribution – 91.220(f)
Affordable Housing
AP-55 Affordable Housing – 91.220(g)
AP-60 Public Housing – 91.220(h)
AP-65 Homeless and Other Special Needs Activities – 91.220(i) AP-75 Barriers to affordable housing – 91.220(j)
AP-85 Other Actions – 91.220(k)
Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Annual Action Plan 2

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The Fiscal Year (FY) 2024-2025 Annual Action Plan directs the use of the City’s annual allocation of $721,914 CDBG funds, approximately $5,000 in available CDBG program income, and an estimated $300,000 in CDBG funds remaining from the previous program year to projects that meet CDBG national objectives and needs established in the City’s Consolidated Plan for 2020- 2024. Proposed projects and their approximate funding levels include the following: $600,000 for public infrastructure and facility improvements; $109,000 for homeless services; $185,000 for affordable housing preservation; and, $130,000 for CDBG program administration, planning, and fair housing efforts. Collectively, the City anticipates $1,026,000 in total resources for the implementation of eligible activities in the coming program year.

Per Notice CPD-23-01, issued by the Office of Community Planning and Development of the U.S.

Department of Housing and Urban Development (HUD) on February 9th, 20231, CDBG formula grantees, including the City of Tulare, must adhere to guidance on submitting an Annual Action Plan for FY 2024. Grantees should not submit their Annual Action Plan until the actual 2024 grant amounts have been determined and announced by HUD. The City of Tulare is electing to conduct citizen participation on its draft Annual Action Plan (with estimated funding amounts) according to a normal timetable and citizen participation procedures. The funding levels shown for FY 2024 proposed projects are estimated amounts, and once the actual 2024 grant amount is known, one or more of the proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. Any increase or decrease in funding to match actual allocation amounts will be applied to the Public Infrastructure Improvements, Minor Home Rehabilitation, and/or Homeless Outreach and Case Management activities.
1 Notice CPD-22-05: Guidance on Submitting Consolidated Plans and Annual Action Plans for FY 2023 – available at https://www.hudexchange.info/resource/6823/notice-cpd-23-01-guidance-on-submitting-consolidated-plans-andannual-action-plans-fy-2023-pre-award-waiver/ Annual Action Plan 3

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OMB Control No: 2506-0117 (exp. 09/30/2021)
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
The CDBG Program is administered by the U.S. Department of Housing and Urban Development (HUD), and is authorized under Title 1 of the Housing and Community Development Act of 1974 (HCDA), as amended. HUD provides technical assistance and monitors participating jurisdictions to facilitate compliance with CDBG program requirements. The regulations implementing the CDBG Program are in the Code of Federal Regulation: 24 CFR Part 570. Each year, HUD allocates CDBG funds directly to local jurisdictions with a population greater than 50,000. A five-part formula determines a jurisdiction’s overall award. The formula accounts for a jurisdiction’s population, extent of housing overcrowding, poverty level, age of housing stock, and growth lag. Allocations do vary on an annual basis. On average, the City of Tulare receives $690,000 per year. The entitlement award to local jurisdictions requires planning and public input. Local jurisdictions retain control over the use of CDBG funds and determine, through citizen participation practices (e.g., meetings, hearings, and comment periods), the activities and projects to receive available CDBG funding.

Jurisdictions must use CDBG program funds to develop viable urban communities through activities and projects that provide decent housing, a suitable living environment, and/or expand economic opportunities. The projects, programs, and/or public services implemented by local jurisdictions must meet one of the following three National Objectives: 1) benefit low/moderate-income (LMI) persons; 2) prevent or eliminate slums and blight; or 3) meets an urgent need. The City requires all CDBG-funded projects and programs meet the primary National Objective of benefiting low- and moderate-income households. Projects that serve special populations such as seniors, people experiencing homelessness, and people with a disability, are also prioritized.

To receive its entitlement funding from HUD, the City is required to approve an Annual Action Plan for each fiscal year. The Annual Action Plan (AAP) describes how the City intends to invest its CDBG funds to meet the needs and goals identified in their existing Consolidated Plan (2020- 2024). The City will commit its 2024 allocation in the amount of $721,914, about $5,000 in available program income, and approximately $300,000 of its allocation remaining from the previous Program Year (PY), to PY 2024 projects and activities that will begin on or after July 1, 2024, and end on or before June 30, 2025. A total of about $1,026,000 is available for the City Council, with public comment and review, to apply to individual projects and activities proposed by local nonprofit organizations, other government agencies, and/or City Departments.

Annual Action Plan 4

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2. Summarize the objectives and outcomes identified in the Plan Provide Homeless & Public Services: Use CDBG funds to establish agreements with local organizations to provide outreach, case management, connections to transitional and permanent supportive housing, and financial relief and other services to people experiencing homelessness or at-risk of becoming homeless. And commit CDBG funds to support the preservation and restoration of particular low- and moderate-income areas and neighborhoods in the City.

Preserve and Develop Affordable Housing: Use CDBG funds to preserve the City’s existing stock of affordable housing units through largely minor and substantial rehabilitation programs and individual projects, and, where feasible, invest in site improvements to facilitate the development of new affordable housing units.

Accomplish Public Infrastructure & Facility Improvements: Use of CDBG funds to accomplish physical infrastructure (e.g., roadways, sidewalk, lighting) and facilities (e.g., parks) improvements in low- and moderate-income residential neighborhoods within the City of Tulare. Projects may address safety, environmental, and/or regulatory needs.

Foster Economic Development: Use CDBG funds to support initiatives that offer job training and foster employment opportunities for low- and moderate-income households and people experiencing or at-risk of homelessness.

Provide CDBG Program Administration & Planning: Use CDBG funds to account for City staff’s planning, implementation, and oversight of the local CDBG program and the associated subrecipient agreement / relationships with local nonprofit, public agency, and City Department partners. Moreover, support standard operating and planning costs related to fair housing and implementation (e.g., postage, public noticing, training).

3. Evaluation of past performance
In the spring of 2020, the City compiled comprehensive input from the public, provider organizations and agencies, and other stakeholders in the preparation of the 2020-2024 Consolidated Plan, which included an evaluation of outcomes of previous Program Years and the identification of priority needs. In the summer of 2020, the City evaluated the outcomes of Program Year 2019 projects and activities in the most recent Consolidated Annual Performance and Evaluation Report (CAPER). The report compared the objectives and outcomes identified in the Annual Action Plan to previous years and included an overall assessment of ongoing performance on measurable indicators within the ConPlan. CDBG reports on the last five-years of projects and activities are available for public review on the City’s website at:
https://www.tulare.ca.gov/government/departments/community-economicdevelopment/housing-cdbg-services/reports.

Annual Action Plan 5

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Additionally, the City incorporated an assessment of activities and projects from the current 2022 Program Year and information from the Annual Housing Element Progress Report. The successes and challenges with the implementation of CDBG and CARES CDBG funded activities from July 1, 2020, to-date, offers guidance on how to meet ConPlan goals, while improving upon the implementation of forthcoming CDBG activities.

4. Summary of Citizen Participation Process and consultation process Consultation / Notice of Funding Availability: Department of Housing & Community Development Department staff held a Request for Proposal (RFP) period to receive comments and/or proposals for projects in Fiscal Year (FY) 2023. A public notice was published on Thursday, February 15, 2024, in the Visalia Times Delta and Tulare Advance Register to announce the RFP, public meeting, and resources to support an application for funding. The Department called for qualifying organizations and individuals to review the informational RFP handbook and other resources, schedule a meeting with Department staff, and apply for FY 2024 funds on or before Monday, March 18, at 12:00 PM PST (See Appendix A for copies of RFA Public Notice, Handbook, and Application). In total, the City received seven (7) complete applications proposing activities to address homelessness, affordable housing, and public infrastructure and facility improvements. Department staff evaluated applications according to CDBG Program national objectives and standards, the City’s ConPlan, and other criteria, including, but not limited to, activity need and justification, cost reasonableness and effectiveness, and experience and past performance of the sponsor.

Public Meetings: Community Development Department staff held two public meetings on Wednesday, February 21, and Wednesday, February 28, 2024, to discuss the RFP for CDBG Program Year 2024, the CDBG Program, and goals within the City’s ConPlan. The meeting offered both in-person and virtual participation options. A total of eight (8) individuals attended these public meetings, stating an interest in minor home rehabilitation and public services. The City notified the general public and local organizations of this meeting through published notices, social media posts, and email listserv communications with an audience of several hundred agency staff. Department staff published the particular notice and distributed through partner listservs’ beginning February 15, 2023, more than 6 days before the meeting.

The Department held two additional public meetings on Wednesday, April 10 and Wednesday, April 24, at 5:15 PM to review the proposed 2024 Annual Action Plan and to receive comments. This meeting was open to the general public, local nonprofit organizations, public agencies, City Departments, and other stakeholders. Department staff provided both in-person and virtual participation options.

Department staff issued a second public notice on April 2, 2024, to announce a 30-day public review and comment period, exclusively for proposed FY 2024 projects with estimated funding levels. The May 7th public meeting was identified in this particular notice and announced via email listserv outreach. Staff published and distributed a copy of this public notice beginning April 2, 2024, more than 7 days before the public meeting.

Public Hearings: Department staff scheduled a public hearing on Tuesday, May 7, 2024. This public hearing provided an opportunity for the City Council members to receive comments on Annual Action Plan 6

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OMB Control No: 2506-0117 (exp. 09/30/2021)
the proposed FY 2024 Annual Action Plan prior to formal adoption. Public hearings operated with both in-person attendance and virtual participation via YouTube at www.youtube.com/channel/UCdWZiv2o7do1JY0OvGe1_aw/videos. For those at-home and wishing to provide comments during a council meeting, instructions were given to call (559) 366-1849. A copy of the locally distributed public notice, a draft of the proposed 2023 Annual Action Plan, and instructions on how to review said documents and participate in the public hearings, was posted at the entrance of the Tulare Public Library Council Chambers, on the City website, and on the Agenda for the City Council Meetings on May 7, 2024.

Public Review and Comment: The City requested input from the public on the proposed projects and their respective budgets under the 2024 Annual Action Plan. A 30-day public review and comment period began on Tuesday, April 2, 2024, and concluded on Tuesday, May 7, 2024. The proposed 2024 Annual Action Plan was available at Tulare City Hall and on the Community Development Department webpage at -
https://www.tulare.ca.gov/government/departments/community-development/housing-grantsservices/public-notices Department staff published all public notices in English and Spanish in two widely circulated local newspapers and through the extensive listserv and eblast networks of local organizations.

Department staff instructed individuals requesting a special accommodation to contact Gladys Avitia, Housing and Grants Specialist, at 559-684-4222 or [email protected].

5. Summary of public comments
According to the results of the ConPlan Survey, public meetings, and outcomes of the 2024 RFP, priority needs identified by residents and service providers included:
• Public Infrastructure and Facility Improvements: Street, sewer, water system repairs and/or reconstruction, together with the installment of accessible sidewalks, curbs, and ramps. As well as, the restoration of public park amenities and landscaping. • Provision of Homeless Services: Offering of behavioral, primary, and mental health care services, together with homeless prevention, direct outreach, case management, and housing placement services to emergency shelter, transitional, and/or permanent supportive housing.
• Preservation and Development of Affordable Housing: Rehabilitation of single- and multi-family units occupied by seniors, persons with special needs, and low- and moderate-income households, including specific repairs and/or the installation of new building features.

Public Hearings. The City held four public hearings prior to the adoption of the 2020-2024 ConPlan and two public hearings for the adoption of the 2024 Annual Action Plan. City Council and Department Staff received no comments during the public hearings on the ConPlan and the 2024 Action Plan.

Annual Action Plan 7

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6. Summary of comments or views not accepted and the reasons for not accepting them The City of Tulare and Department staff reviewed and considered all comments and proposals for activities / projects when developing the FY 2024 Annual Action Plan.

7. Summary (See Appendix A for a full summary of citizen participation) Annual Action Plan 8

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OMB Control No: 2506-0117 (exp. 09/30/2021)
PR-05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan The following agency/entity is responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Table 1 – Responsible Agencies
Agency Role Name Department/Agency
CDBG Administrator TULARE
Community
Development Department
Narrative
The City of Tulare (City) is the Lead Agency for the United States Department of Housing and Urban Development (HUD) entitlement programs. The City's Community Development Department is responsible for administering the funds it receives under the Community Development Block Grant (CDBG).

Consolidated Plan Public Contact Information
Gladys Avitia
Housing and Grants Specialist
City of Tulare
411 East Kern Avenue
Tulare, CA 93274
(559) 684-4222
[email protected]
Annual Action Plan 9

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OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
The City composed the FY 2024 Annual Action Plan based on the needs within the City’s 2020-2024 Consolidated Plan (Con Plan), an evaluation of FY 2023 project outcomes, and ongoing consultations with the public and a variety of community-based organizations (CBO) and other stakeholders. Comprehensive engagement and opportunities for input across City departments and with public officials, local residents, CBOs, and business entities within the City of Tulare informed the establishment of the ConPlan goals and those within Annual Action Plans.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)) In addition to annual entitlement CDBG funds, the City of Tulare received two (2) awards, totaling $764,948, under the Coronavirus Aid, Relief, and Economic Security (CARES) Act in Program Year 2019-2020. All recipient jurisdictions are required to commit CARES Act CDBG (CDBG-CV) funds to activities that prevent, prepare for, and respond to the coronavirus (COVID-19) pandemic. The City established activities to address small business, food, medical care, and shelter needs. With marketing and technical assistance from the Tulare Chamber of Commerce, the City implemented a microenterprise business assistance (MBA) program for low to moderateincome owners and employees in the form of a fixed $5,000 grant. A total of 35 business with five or fewer employees received a grant to offset their operating costs and/or to purchase personal protective equipment (PPE) and other items to promote safe operations during the COVID-19 pandemic. MBA grants and program administration costs totaled $190,374.

The City collaborated with the Tulare Emergency Aid Council to support food pantry services for income eligible residents adversely affected by the COVID-19 pandemic. Overall, 809 Tulare households received food assistance with total program expenses in the amount of $48,156. The City provided Altura Centers for Health with a grant in the amount of $50,000 to purchase PPE and other supplies. This allotment helped Altura Centers for Health staff provide 3,609 COVID-19 tests and standard medical servicesto 20,265 low-to-moderate income residents at their Tulare clinics. And to offer emergency shelter and quarantine space for people experiencing homelessness, the City provided the Lighthouse Rescue Mission with a $79,611 grant to purchase four (4) twobedroom manufactured housing units. The Lighthouse Rescue Mission reports providing 20 individuals with a respite stay in these new dwelling rooms, and altogether 3223 people with at least an overnight stay from August 2021 through May 2022.

Annual Action Plan 10

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Staff consulted service providers and gathered data from nonprofit and public sector organizations in December 2020 to estimate local needs. Staff presented key findings on local needs and City Council determined activity service areas and directed the available CDBG-CV funds in the amount of $273,963 to rental, mortgage, and utility assistance, $100,000 to food assistance, and $25,000 for services to homeless persons. Department staff contacted an array of local agencies and organizations in order to request proposals for activities with the available CDBG-CV funds. The City received eight (8) letters of interest / applications from seven (7) different agencies and organizations prior to the close of the notice of availability of funds period. City Council committed $223,963 to the Housing Authority of Tulare County for the provision of emergency rental assistance for low-income individuals and families adversely affected by the COVID-19 pandemic, $50,000 to the United Way of Tulare County for the provision of emergency rental, mortgage, and utility assistance for low- to moderate-income individuals and families adversely affected by the COVID-19 pandemic, $72,843 to the Salt+Light Works nonprofit organization for the provision of food, PPE, and other services to people experiencing homelessness, and, $50,000 to the Salvation Army for food pantry and delivery services to income eligible households, particularly seniors, adversely affected by the COVID-19 pandemic. To-date, a total of 116 households received grant payments to fully or partly pay-off existing rent, mortgage, and utility costs and 175 households received food and palliative items.

The City continues to collaborate with the Housing Authority of Tulare County (HATC) on the Housing Choice Voucher Program.

Information on State, County and local programs is promoted on the City’s website to interested property owners, realtors and lenders. In 2021, HATC issued 431 Section 8 Housing Choice Vouchers, 30 Section 8 Project Based Vouchers, 3 VA Supportive Housing (VASH) program vouchers, and 3 Section 811 Mainstream Vouchers in the City of Tulare. Additionally, the City remains in contract with the Self-Help Enterprises to administer a first-time homebuyer and an owner-occupied rehabilitation program for income eligible individuals and households. Using principally HOME Program grant funds and program income from both HOME and Calhome loan portfolios, the City and Self-Help Enterprises provided three (3) homebuyer assistance loans to Tulare households in calendar year 2021.

City Council members and City Staff participate in the monthly meetings of the Tulare County Taskforce on Homelessness.

Representation on this taskforce includes a County Supervisor, County Health and Human Services Agency staff, elected officials and staff from each jurisdiction in the county, various service providers (e.g., health, mental health, and behavioral health), the Continuum of Care lead agency, the HATC, affordable housing management and development organizations, and other stakeholders in the region. Over the last program year, task force members identified ongoing efforts to meet service needs amidst the Covid-19 pandemic, progress at Project Roomkey and Homekey sites, and initiatives within each jurisdiction to serve unsheltered residents.

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Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The Kings/Tulare Homeless Alliance (Alliance) serves as the local Continuum of Care for Kings and Tulare counties. The Alliance is comprised of a group of service providers, advocates, public agencies, and currently / formerly homeless individuals to address the needs of the people experiencing homelessness in the Kings and Tulare Bi-County regions. The City of Tulare collaborates with the Alliance, by actively participating in monthly Alliance meetings, consulting on new and existing programs within the City, and sharing information on best practices in order to enhance existing services. And across multiple fiscal years, the City committed CDBG funds to support direct outreach and housing placement services, as well as, to facilitate a local initiatives navigation center event for people experiencing homelessness. Most recently, the City of Tulare and eight (8) partner organizations, including the Alliance, received a second grant award in the summer of 2023 from the state of California through the Encampment Resolution Funding (ERF) Program. The two (2) ERF awards totaled $6.3 million and provided a mix of field services for a focus population of unsheltered residents and helped enhanced their respective interim and permanent housing options. This second ERF award permitted a scaling of staffing, services, and housing options to achieve a sustainable exit to interim and/or permanent housing for 100 or more unsheltered residents. Importantly, $1,289,000 and $990,000 of the ERF-2R grant enables the construction of sixteen (16) interim shelter units at a forthcoming emergency shelter complex in Tulare and solidifies operating subsidies for eight (8) rooms within a bridge housing facility, Eden House, in Visalia. All of these interim shelter units are exclusively available for unhoused residents of Tulare.

Additional partner agencies and commitments regarding services and housing options for people experiencing homelessness include:
• Tulare County Homeless Taskforce on Homelessness – membership in this planning and information sharing entity. • Eden House – financial investment in the staffing and operating costs at this bridge housing facility with beds and wrap around services for up to 22 chronically homeless individuals with a disability, of which, 8 beds are reserved for unsheltered residents from the City of Tulare.
• Kings View – financial investment in their outreach, case management, and housing placement services for people experiencing homelessness.

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• Family Services of Tulare County – financial investment in their outreach, case management, and resource provisions for people experiencing homelessness and to 12 formerly homeless individuals housed with vouchers under the Tulare Housing First Program.
• Self-Help Enterprises – financial investment in the administration of affordable housing programs(e.g., down payment assistance, owner occupied rehabilitation), as well as, the development of new units for low- and moderate-income individuals and households.
o Commitment of Housing Successor Agency funds, $1,000,000, to the development of the Santa Fe Commons project, when complete, will offer approximately 137 units, a mix of one-, two-, and three-bedroom, units for LMI households.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS Not applicable. The City of Tulare is not a direct recipient of ESG funds.

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities Table 2 identifies the consultations that informed the 2020-2024 Consolidated Plan and proposed FY 2023 Annual Action Plan.

Table 1 – Agencies, groups, organizations who participated 1 Agency/Group/Organization Fair Housing Council of Central California Agency/Group/Organization Type Service-Fair Housing
Whatsection of the Plan was addressed by
Consultation?
Impediments to Fair Housing Strategy
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Agency provided information on the needs of households
requiring fair housing services and on the region's strategy to address impediments.
2 Agency/Group/Organization Kings/Tulare Homeless Alliance (CoC # 513) Agency/Group/Organization Type Continuum of Care
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Annual Action Plan 14
Regional organization
Whatsection of the Plan was addressed by
Consultation?
Homelessness Strategy
Homeless Needs – (Chronically homeless/ Families with
children/ Veterans/ Unaccompanied youth)
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Regional CoC Executive Director, Coordinated Entry Manager, and other staff provided information on the status and needs of the homeless population, as well as input on the current initiatives to provide relief and minimize the occurrence of homelessness.
3 Agency/Group/Organization State of California
Agency/Group/Organization Type Other government – State Whatsection of the Plan was addressed by
Consultation?
Economic Development
Market Analysis
Demographics
Lead-based Paint Strategy
How wasthe Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
State Departments provided technical assistance on grant programs, management best practices, and data on
employment and market trends, affordable housing
development, population demographics, and lead poisoning. 4 Agency/Group/Organization Housing Authority of the County of Tulare Agency/Group/Organization Type Public Housing Authority Whatsection of the Plan was addressed by
Consultation?
Housing Need Assessment
Homelessness Strategy
How wasthe Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Provided information on the status of Housing Choice Voucher programs, their subsidized properties within the City, and other initiatives to address housing insecurity and
homelessness.
5 Agency/Group/Organization County of Tulare
Agency/Group/Organization Type Other government – County Whatsection of the Plan was addressed by
Consultation?
Economic Development
Demographics

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Annual Action Plan 15
Lead-based Paint Strategy
Needs Assessment
Strategic Plan
Homelessness Strategy
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Staff in various County Departments provided information on social welfare programs (e.g., CalWorks, CalFresh), small business and job-training programs, and data on recent
market, demographic, and homelessness trends.

Agency/Group/Organization City of Tulare
Agency/Group/Organization Type Other government – Local Whatsection of the Plan was addressed by
Consultation?
Housing Need Assessment
Homelessness Strategy
Economic Development
Market Analysis
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
City staff and City Council Members conducted a
comprehensive campaign to garner input from the public and other stakeholders in order to develop the 2020-2024 ConPlan and implement individual projects and activities under the Action Plans in 2020 and 2021.
7 Agency/Group/Organization Tulare Chamber of Commerce
Agency/Group/Organization Type Economic development
Whatsection of the Plan was addressed by
Consultation?
Market needs
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Received information on the current local job and business market and input from the CEO on needs and interventions for the business community.
8 Agency/Group/Organization The Lighthouse Rescue Mission Agency/Group/Organization Type Housing
Services – Homeless

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Services – Housing
Services - Children
Whatsection of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
Homelessness Needs (chronically homeless/families with
children/unaccompanied youth)
Homelessness Strategy
How wasthe Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Staff provided an update on the status of the organization’s services and existing housing offerings and input on the type of investments the City should pursue under Action Plans concerning emergency, transitional, and permanent
supportive housing.
9 Agency/Group/Organization Family Service of Tulare County Agency/Group/Organization Type Services – Homeless
Services – Housing
Services - Victims of Domestic Violence
Services - Children
Whatsection of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
Homelessness Needs(Chronically homeless)
Homelessness Strategy
How wasthe Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Representative(s) completed the community needs survey
and informed the development of the 2020-2024 ConPlan.

Staff also shared progress reports on their existing program within the City and information on ongoing needs.
10 Agency/Group/Organization Kings View Corporation
Agency/Group/Organization Type Services – Homeless Services Services – Mental Health
Services – Drug and Alcohol Treatment
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Services – Behavioral Health
Regional organization
Whatsection of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
Homelessness Needs (Chronically homeless/families with
children/unaccompanied youth)
Homelessness Strategy
How wasthe Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Representative(s) completed the community needs survey
and informed the development of the 2020-2024 ConPlan.

Staff also shared progress reports on their existing program within the City and input on ongoing needs.
11 Agency/Group/Organization United Way of Tulare County Agency/Group/Organization Type Housing
Services - Education
Services – Homeless
Services – Housing
Whatsection of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
Homelessness Needs (Chronically homeless/families with
children/Unaccompanied youth)
Homelessness Strategy
How wasthe Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Representative(s) completed the community needs survey
and informed the development of the 2020-2024 ConPlan.

Staff also shared progress reports on their existing program within the City and input on ongoing needs.
12 Agency/Group/Organization Tulare Unified City School District Agency/Group/Organization Type Services - Education
Publicly Funded Institution/System of Care
Needs Assessment
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Whatsection of the Plan was addressed by
Consultation?
Strategic Plan
Homelessness Needs (chronically homeless/families with
children/unaccompanied youth)
Homelessness Strategy
How wasthe Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Organization was contacted via email and asked to complete community needs survey for input in the development of the Con Plan.
13 Agency/Group/Organization Self-Help Enterprises
Agency/Group/Organization Type Housing
Services - Education
Services – Housing
Regional organization
Whatsection of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
Economic Development
Regional organization
How wasthe Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Organization was contacted via email and asked to complete community needs survey for input in the development of the Con Plan. Representative(s) shared progress reports on their existing program within the City and input on ongoing needs. 14 Agency/Group/Organization Habitat for Humanity of Tulare/ Kings Counties Agency/Group/Organization Type Housing
Regional organization
Whatsection of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
Non-homelessspecial needs
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How wasthe Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Representatives completed community needs survey and
participated in community workshops to inform the 2020- 2024 ConPlan. Representative(s)shared progress reports on their existing program within the City and input on ongoing needs.
15 Agency/Group/Organization Altura Centers of Health
Agency/Group/Organization Type Services - Health
Whatsection of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
How wasthe Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Representative(s) attended a community meeting and
completed community needs survey to provide input to in the development of the 2020-2024 ConPlan.
16 Agency/Group/Organization Tulare Senior Center
Agency/Group/Organization Type Services - Elderly Persons Whatsection of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
Non-homelessspecial needs
How wasthe Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Representative(s) attended a community meeting and
provided input to help develop the 2020-2024 ConPlan.
17 Agency/Group/Organization Grandma's House - A Vision of Hope Agency/Group/Organization Type Services - After School Tutoring Whatsection of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
How wasthe Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
CEO and founder attended a community meeting held at the Tulare Chamber of Commerce and provided input in the
development of the 2020-2024 ConPlan.

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18 Agency/Group/Organization Tulare Emergency Aid
Agency/Group/Organization Type Services - Food Distribution Services - Rental/Mortgage and Utility Assistance
Whatsection of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
How wasthe Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Organization was contacted via email to complete the
community needs survey and inform the development of the ConPlan. Representative(s) shared progress reports on their existing program within the City and input on ongoing needs. 19 Agency/Group/Organization AMVETS California Charities Agency/Group/Organization Type Veteran Service Organization Whatsection of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
How wasthe Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Organization was contacted via email to complete the
community needs survey and inform the development of the ConPlan
20 Agency/Group/Organization Workforce Investment Board of Tulare County Agency/Group/Organization Type Services - Job Training and Placement Regional organization
Whatsection of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
How wasthe Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Representatives attended a community meeting and provided input in regard to the needs of job training and placement.

Representative(s)shared progress reports on their existing program within the City and input on ongoing needs.

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21 Agency/Group/Organization Environmental Protection Agency Agency/Group/Organization Type Other government – Federal Whatsection of the Plan was addressed by
Consultation?
HazMat Planning
How wasthe Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
City Planning and Housing & Grants staff reviewed HUD
environmental databases to identify and mitigate the effects of any superfund sites and other dangerous / hazardous waste in the City. There are no superfund sites in the City.
22 Agency/Group/Organization AT & T
Agency/Group/Organization Type Telephone Company
Whatsection of the Plan was addressed by
Consultation?
Digital Divide
How wasthe Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Provided information on the available broadband services and special programs to income eligible households.
23 Agency/Group/Organization Frontier
Agency/Group/Organization Type Non-profit
Whatsection of the Plan was addressed by
Consultation?
Digital Divide
How wasthe Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Provided information on the available broadband services and special programs to income eligible households.

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Identify any Agency Types not consulted and provide rationale for not consulting The City did not intentionally exclude any groups from their outreach and data collection efforts. The City encouraged participation in the preparation of the FY 2024 Annual Action Plan. Department staff conducted two public meetings and public hearings over a three-month period to gather input from the general public and a variety of local entities. City staff leveraged the email list serv of other community-based organizations to expand outreach and published formal notices and links to a draft of the FY 2024 AAP in the Tulare Advanced Register and Visalia Times Delta and on their website.

Other local/regional/state/federal planning efforts considered when preparing the Plan Table 3 – Other local / regional / federal planning efforts Name of Plan
Lead
Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Kings/Tulare
Homeless Alliance
As the designated Continuum of Care, the Alliance is responsible for the planning process for the bi-county region which includes the City of Tulare. The City is an active partner with the Kings/Tulare Homeless Alliance (Alliance). The City also provide funding and works closely with the Alliance in an effort to support, create and sustain solutions that address homelessness in the City. The mission of the Alliance is to coordinate and leverage policy and resources that empower community partners to address homelessness in Kings and Tulare County. Through its mission, the Alliance sets forth priorities and local policies, facilitates initiatives and tracks performance of homeless programs a part of the region’s system.

Housing Element –
City of Tulare (2015-
2023)
City of Tulare Identifies existing housing stock condition, needs, and goals. Staff across multiple departments solicit CDBG eligible projects and programsto address preservation and development of housing for low and moderate-income households and special populations.

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Name of Plan
Lead
Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Capital Improvement
Plan
City of Tulare Identifies physical infrastructure and facility improvement needs, goals, and proposed projects for the City. Staff across multiple departments coordinate the use of CDBG funds in support of projects in low and moderate-income areas within the City.

Narrative (optional)
None.

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AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting Public Meetings: Community Development Department staff held two public meetings on Wednesday, February, 21 and Wednesday February 28, 2024, to discuss the RFP for CDBG Program Year 2024, the CDBG Program, and the goals within the City’s ConPlan. The meetings offered both in-person and virtual participation options. A total of one individual attended this public meeting, stating an interest in fair housing investment. The City notified the general public and local organizations of this meeting through published public notices, social media posts, and email listserv communications with an audience of several hundred agency staff. Department staff published the particular notice and distributed through partner listservs’ beginning February 15, 2024, more than 6 days before the meeting. The Department held two additional public meetings on Wednesday, April 10 and Wednesday, April 24, at 5:15 PM to review the proposed 2024 Annual Action Plan and to receive comments. This meeting was open to the general public, local nonprofit organizations, public agencies, City Departments, and other stakeholders. Department staff provided both in-person and virtual participation options. Department staff issued a second public notice on April 2, 2024, to announce a final 30-day review and comment period, exclusively for proposed FY 2024 projects with their estimated funding levels. The April 10th and 24th public meetings were announced in this final published notice and via social media posts and email listservs. Staff published and distributed this notice beginning April 2, 2024, more than 8 days before the meeting.

Notices/Website: Department staff issued a public notice on February 15 and April 2 ahead of each public meeting, including the required public hearings, in a local newspaper of general circulation (Tulare Advance Register and Visalia Times Delta). The first public notice introduced the Request for Proposals (RFP) period, which gave interested organizations 30-days to apply and identify their funding request. Staff also distributed the public notices with information on how to participate through the listservs of the Kings Tulare Homeless Alliance and the Tulare Chamber of Commerce, reaching an audience of several hundred. For the final 30-day public comment period, staff posted a copy of the public notice and a draft of the 2024 CDBG Action Plan at City Hall and on the Department’s webpage at - https://www.tulare.ca.gov/government/departments/community-development/housing-grantsservices/public-notices 2024 Annual Action Plan 24

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Public Hearings: Department staff held a public hearing on Tuesday, May 7, 2024. These public hearings provided an opportunity for the City Council members to receive comments on the proposed FY 2024 Annual Action Plan prior to formal adoption. In-person attendance and virtual participation via YouTube at www.youtube.com/channel/UCdWZiv2o7do1JY0OvGe1_aw/videos was available. For those at-home and wishing to provide comments during a council meeting, instructions were given to call (559) 366- 1849. A copy of the locally distributed public notice, a draft of the proposed 2024 Annual Action Plan, and instructions on how to review said documents and participate in the public hearings, was posted at the entrance of the Tulare Public Library Council Chambers, on the City website, and on the Agenda for the City Council Meeting on May 7, 2024.

Table 2 – Citizen Participation Outreach
Sort
Order
Mode of
Outreach
Target of
Outreach
Summary of
response/ attendance
Summary of
comments
received
Summary of
comments
not
accepted
& reasons
URL (If
applicable)
1 Newspaper
Ad
Nontargeted/
broad
community
Published a public notice
in English & Spanish on
February 15, 2024,
requesting comments
and proposals from
residents and/or
organizations interested
in applying for or guiding
the use 2024 CDBG
funding.

See summary –
Appendix A
All
comments
and/or
applications
were
accepted.

N/A
2 Other Nontargeted/
broad
community
Distributed the February
15th Public Notice, RFP
Handbook, and
Application to several
hundred organizations
via social media posts
Residents and
representatives
of communitybased
organizations
called for
homeless
All
comments
were
accepted.

N/A
2024 Annual Action Plan 25

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and through multiple
email listservs.
services,
improvements
to the supply
of affordable
housing, and
fair housing
education
services.
3 Public
Meeting
Nontargeted/
broad
community
Meetings February 21st
and 28th – 5:15 PM -
Requested public
participation from
residents and/or
representatives of
organizationsinterested
in applying for or
instructing the use 2024
CDBG funds
See summary –
Appendix A
All
comments
were
accepted.

N/A
4 Newspaper
Ad
Nontargeted/
broad
community
Published a public notice
in English & Spanish on
April 2, 2024, requesting
comments from
residents, organizations,
and other stakeholders
on the proposed projects
and activities budgets
under a 2024 Annual
Action Plan.

See summary –
Appendix A
All
comments
and/or
applications
were
accepted.

N/A
5 Other Nontargeted/
broad
community
Distributed the April 2nd
Public Notice and a draft
of the 2024 Action Plan
to several hundred
organizations via social
media posts and through
multiple email listservs.

No comments
received.

All
comments
were
accepted.

N/A

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2024 Annual Action Plan 27
6 Public
Meeting
Nontargeted/
broad
community
Meetings on April 10th
and 24th – 5:15 PM -
Requested public
participation and
comments from
residents,
representatives of
organizations, and other
stakeholders on the
proposed projects and
activities budgets under a
draft 2024 Annual Action
Plan.

See summary –
Appendix A
All
comments
were
accepted.

N/A
7 Public
Posting
Nontargeted /
broad
community
All public notices, NOFA
materials, and a draft of
the 2024 Action Plan was
available at City Hall and
on the Department’s
webpage.

No comments
received.

All
comments
were
accepted.

N/A
8 Public
Hearing
Nontargeted /
broad
community
Held a hearing for public
comment and/or
adoption on the
proposed 2023 Action
Plan on May 7, 2024.

See summary –
Appendix A
All
comments
were
accepted.

N/A

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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
The City will commit its FY2024 allocation of $721,914, about $5,000 in anticipated program income, and approximately $300,000 in funds remaining from the FY2023 allocation, to Program Year 2024 activities that will begin on or after July 1, 2024, and end on or before June 30, 2025. A total of about $1,026,000 is available for the City Council, with public comment and review, to apply to individual activities proposed by local nonprofit organizations, other government agencies, and/or City Departments. 2024 Annual Action Plan 28

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Anticipated Resources – Table 5 – Expected Resources – Priority Table Program Source of
Funds
Uses of Funds Expected Amount Available Year 4 Expected Amount
Available
Remainde
r of
ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG Federal
Allocations
and
Program
Income
Public & Homeless
Services, Affordable
Housing, Public
Infrastructure & Facility
Improvements, and
Program Administration
$721,914 $5,000 $300,000 $1,026,000 $31,581 Commit available CDBG resources to projects
that provide public and
homeless services,
affordable housing
preservation, public
infrastructure and
facility improvements,
economic development,
and program
administration.

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
The City consults with and/or creates agreements with nonprofit organizations and other governmental agencies to gather and utilize additional federal and state grants. City Management and City staff, received approval to commit about $109,000 in CDBG funds to an Encampment Resolution Funding (ERF) Program project within the City Tulare. This will support 1 full-time (FTE) case manager/ housing navigator, .13 FTE Licenses Mental Health Clinician, .10 Administrative staff, and other administrative costs that will provide support for upwards of 90 people experiencing homelessness within a prioritized encampment area.

Other resources available to support projects and activities that meet the goals of the ConPlan include, but are not limited to, the following:
 Housing Authority of Tulare County – issued 430 eligible Tulare households with Section 8 Housing Choice Vouchers, 29 Section 8 Project Based Vouchers, 2 Veterans Affairs Supportive Housing (VASH) rental vouchers, and 10 Section 811

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Mainstream Vouchers in the City of Tulare. It is anticipated that they will continue to assist City households over the fiveyear period of the ConPlan.  Federal Home Investment Partnerships (HOME) Program funds administered through the Housing and Community Development Department of California – City applied for and received a grant award for 2018 and 2019, totaling $1,000,000, for first-time homebuyer assistance and owner-occupied rehabilitation programs. The City reprogrammed $90,000 of its 2018 HOME grant to implement a tenant-based rental assistance program to respond to the COVID-19 pandemic and provided housing assistance payments for past-due rent to 17 households.

CDBG does not require matching funds.
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If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan A current CDBG owned public facility functions as emergency and transitional shelter for women and children. The facility is maintained by the Tulare Lighthouse Rescue Mission, nonprofit organization.

Discussion
The City will use a combination of the CDBG and HOME funds to meet goals within the City’s ConPlan and 2024 Annual Action Plan. Since the City of Tulare does not receive HOME or ESG funds directly from HUD, third party organizations are able to partner with the City on proposals / applications for funding under these and other sources at the federal, state, and regional level. 2024 Annual Action Plan 31

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Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Table 6 – Goals Summary
Sort
Order Goal Name
Start
Year
End
Year Category
Geographic
Area Needs Addressed
*Estimated
Funding
Goal Outcome
Indicator
1 Public
Infrastructure
and Facilities
Improvements
2023 2024 Non-Housing
Community
Development
LMA Meet safety, accessibility,
and regulatory standards
within public right of ways
and parks.

CDBG:
$600,000
Public Infrastructure or
Facility Project(s) other
than Low/Moderate
Income Housing Benefit:
8,200 Persons Assisted
2 Homeless
Services
2023 2024 Public Services Citywide Provide outreach, case management, housing
placement services for
people experiencing
homelessness.

CDBG:
$109,000
90 LMI Persons Assisted
3 Affordable
Housing
2023 2024 Affordable
Housing
Citywide Foster accessto affordable
housing for low- and
moderate-income
households and special
populations.

CDBG:
$185,000
Minor Home Rehab: 10
LMI Households
4 Public Services 2023 2024 Public Services LMA Foster human capital and quality of life
improvements for lowand moderate-income
income persons through
job-training and
placementservices.

CDBG: $0.00 N/A
2024 Annual Action Plan 32

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5 Program
Administration
2023 2024 Administration Citywide Improve transparency, public involvement, and
compliance with federal,
state, and local
regulations; Advance fair
housing education and
resources.

CDBG:
$130,000
N/A
Goal Descriptions
1 Goal Name Public Infrastructure and Facilities Improvements Goal Description Promote quality of life and neighborhood revitalization through improvements to current public infrastructure (e.g., roadways, sewer and water systems, sidewalks) and facilities (e.g., parks, libraries), and by remedying aging, lower quality, or nonexistent public infrastructure and facility features.
-City staff received three proposals from the City of Tulare’s Engineering Division to complete the Academy and Apricot Project in a designated low- and moderate-income area within the City, to receive initial construction costs of a canine park in the low-mod area within the City of Tulare, and for construction of a permanent shelter to clientele with a presumed benefit. 2 Goal Name Homeless Services
Goal Description Aid people experiencing homelessness and to those at risk of becoming homeless through outreach, support services, and aid via subsidies and establishment of new emergency, transitional, and permanent housing options.
-City staff received proposals from one (1) organization to provide a variety of services for unsheltered residents and formerly homeless individuals in FY 2024. 2024 Annual Action Plan 33

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3 Goal Name Affordable Housing
Goal Description Improve access to affordable housing for low-income and households with special needs by collaborating with interested organizationsto promote the preservation and rehabilitation of existing single family and multi-family units.
-City staff received two proposals from two nonprofit organizations to implement a minor home rehabilitation program for low- and moderate-income homeowners. 4 Goal Name Public Services / Economic Development
Goal Description Improve access to employment and associated training opportunities to low-income and special needs households.
-City staff received one proposal to implement a job training and technical assistance program for low- and moderate-income individuals and/or those experiencing homelessness.
5 Goal Name CDBG Program Administration and Planning
Goal Description -City staff propose using the allowable amount of CDBG funds to compensate for oversight of community development, housing, and homelessness activities, including activity setup, environmental review, oversight, monitoring, and the provision of fair housing outreach and education services for the community through a third-party subrecipient. 2024 Annual Action Plan 34

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Projects
AP-35 Projects – 91.220(d)
Introduction
Four projects will receive CDBG allocation and program income funds in the Fiscal Year 2024, which spans July 1, 2024, through June 30, 2025.

Projects
Table 7- Project Information
# Project Name
1 Public Infrastructure and Facilities Improvements
2 Homeless Services
3 Affordable Housing
4 CDBG Program Administration
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
These projects match the priority needs identified during the Consolidated Plan development process.

Priority needs focused on serving low-moderate income persons and people experiencing or at risk of becoming homeless. The corresponding projects aim to improve the quality of life, condition of public infrastructure and facilities, and condition of existing housing stock for the aforementioned people. The City addressed priority needs and allocated funding to projects according to estimates of actuals costs and the caps to public service and administration activities. 2024 Annual Action Plan 35

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AP-38 Project Summary
The City of Tulare elected to conduct citizen participation on its draft 2024 Annual Action Plan (with estimated funding amounts) according to a normal timetable and citizen participation procedures. The funding levels shown for FY 2024 projects are estimates, and once the actual 2024 grant amount is known, one or more of the proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. The City will also utilize Encampment Resolution Funding to help supplement CDBG’s homeless services. City Staff have prepared two plans which will be contingent on whether or not the City receives the ERF award.

Project Summary Information
1 Project Name Public Infrastructure and Facilities Improvements Target Area Low/Moderate-Income Areas(LMA)
Goals Supported Public Infrastructure and Facilities Improvements Needs Addressed Public Infrastructure and Facilities Improvements Funding CDBG: $600,000
Description The City of Tulare will fund two (2) projects under this category

1. Apricot & Academy Project: Use of CDBG funds to accomplish physical infrastructure (e.g., roadways, sidewalk, lighting) and facilities (e.g., parks) improvements in low-moderate income residential neighborhoods within the City. Address safety, environmental, and/or regulatory needs.

2. Dog Park: Use CDBG funding to construct a neighborhood park that will be available to all the residents in a particular area that is primarily residential, and at least 51% of those residents Target Date 6/30/2025
Estimate the number and
type of families that will
benefit from the proposed
activities
- Academy & Apricot Avenue Improvements – estimated 905 total households, with about 545 lowand moderate-income households. - The Dog Park will benefit up to 4,200 low-mod clients Location Description Low/Moderate-Income Areas
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Activities and Budgets Staff recommendation -
• Academy & Apricot Avenue Improvements – activity addressing water, sewer, and storm drain main lines and laterals / services, as well as, costs of street repairs, including street drains, curbs, and gutters.
o Estimated Budget- $400,000
• Dog Park – Initial construction costs of the development of the dog park o Estimated Budget - $200,000
2 Project Name Homeless Services
Target Area Citywide
Goals Supported Homeless Services
Needs Addressed Homelessness
Funding CDBG: $109,000
Description Use of CDBG funds to establish agreements with local organizations to provide street outreach, case management, and housing navigation services for people experiencing homelessness.

Target Date 6/30/2025
Estimate the number and
type of families that will
benefit from the proposed
activities
90-100 people experiencing homelessness
Location Description Citywide
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Activities and Budgets Staff recommendation -
o Salt+Light – Offer the expertise of a part-time licensed marriage & family therapist for conducting assessments and facilitating group therapy sessions. Additionally, allocate resources for a part-time case manager to handle outreach, coordinate services, assist with housing navigation for a maximum of 90 clients engaged in the encampment resolution project, while also managing administrative responsibilities.  Budget - $109,000
3 Project Name Affordable Housing
Target Area Citywide
Goals Supported Affordable Housing
Needs Addressed Affordable Housing
Funding CDBG: $185,000
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Description Use CDBG funds to preserve the City’s existing stock of affordable housing units through principally minor rehabilitation and repairs to primary building features (e.g., roofing, siding, flooring).

Target Date 6/30/2025
Estimate the number and
type of families that will
benefit from the proposed
activities
20 low- and moderate-income individuals / families.

Location Description Citywide
Activities and Budgets • Self-Help Enterprises – administer a minor home rehabilitation program for low- and moderateincome households. Principally physical improvements to key building features and ADA enhancements for at least 15 LMI households.
o Budget - $185,000
4 Project Name CDBG Program Administration
Target Area Citywide
Goals Supported Program Administration
Needs Addressed Grant Administration and Planning
Funding CDBG: $130,000
Description Use CDBG funds to account for City staff oversight and strategy for the CDBG program and associated agreements with multiple organizations, as well as cover standard operating and planning costs related to grant management (e.g., postage, public noticing, training, studies) and the delivery of fair housing services.

Target Date 6/30/2025
Estimate the number and
type of families that will
benefit from the proposed
activities
Not applicable.

Location Description Citywide
2023 Annual Action Plan 39

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Activities and Budget(s) • General management, oversight, and coordination o Budget - $112,000
• Public Information and Advertising
o Budget - $10,000
• Training and travel costs for City and subrecipient staff o Budget - $6,000
• Office Supplies
o Budget - $2,000
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AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed CDBG funds will be available citywide for eligible projects that serve LMI individuals or households. Citywide eligible projects include homeless services, affordable housing, and program administration. The Sycamore and San Joaquin Ave and Centennial Park Restoration projects will involve a low- and moderate-income area benefit.

Low-Mod Census Tracts (CDBG Eligible Target Areas): Low-Mod Income Area Benefit (LMA) concentration is defined as census tracts where at least 51% of the median household income is 80% or less the jurisdiction as a whole. LMA projects may include public service and public infrastructure and facility improvement projects. Nine (9) census tracks with 19 blocks groups are recognized as low-mod areas. The City’s current CDBG eligible LMA boundaries are:

1. Census Track No. 0022.02/Block No. 1, 2 and 3 (Low/Mod: 79.46%): bound by east of Enterprise Street, south of W. Cross Avenue, west of N. J Street, and north of W. Inyo Avenue.

2. Census Track No. 0022.04/Block No. 1, 2 and 3 (Low/Mod: 74.55%): bound by east of N. West Street, north of W. Cross Avenue, west of N. J Street, and south of W.

Prosperity Avenue.

3. Census Track No. 0023.04/Block No. 1 (Low/Mod: 62.98%): bound by east of N. J Street, south of E. Cross Avenue, west of Cherry Street and north of E. Tulare Avenue.

4. Census Track No. 0024.00/Block No. 3 (Low/Mod: 56.20%): bound by east of Highway 99 to Southwest city limits and south of E. Paige Avenue to Avenue 184 city limits.

5. Census Track No. 0029.01/Block No. 1, 2 and 3 (Low/Mod: 75.91%): bound by east of S.

I Street, south of Highway 137, west of Highway 99, and north of E. Paige Avenue.

6. Census Track No. 0029.03/Block No. 2 and 3 (Low/Mod: 66.16%): bound by east of Highway 99, south of Highway 137, west of S. Laspina Street, and north of E.

Bardsley Avenue.

7. Census Track No. 0030.01/Block No. 1, 2 and 3 (Low/Mod: 72.99%): bound by east of S.

West Street, north of W. Bardsley Avenue, south of W. Inyo Avenue and east of S. I Street.

8. Census Track No. 0030.02/Block No. 2 (Low/Mod: 61.745%): bound by east of Pratt Street, south of W. Bardsley Avenue, west of S. I Street, and north of W. Paige Avenue.

9. Census Track No. 0031.00/Block No. 1 and 2 (Low/Mod: 67.11%): bound by East Road 80, north to W. Paige Avenue, east to Highway 99, south to City limits which include Ave 2024 Annual Action Plan 41

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208 to West Street, Pratt Street south to Wade Street, Wade Street east to I Street, south to Avenue 184.

A map of the City’s CDBG Eligible LMA Target Areas is provided in the ConPlan Appendix F.

Geographic Distribution – Table 8
Target Area Percentage of Funds
Citywide 44
Low/Moderate-Income Areas(LMA) 56
Rationale for the priorities for allocating investments geographically For FY 2023-2024, the funding distribution is about 56 percent in CDBG eligible LMA target areas and 44 percent for Citywide benefit. The amount of CDBG funds available to the City each year and the cost of capital improvement projects tend to affect the geographic distribution of funds the most. A majority of the year’s CDBG funds are committed to the public infrastructure and facility improvement projects.

Discussion
The distribution of funding to projects and the geographic outcomes are determined through public comment and review, Department staff consultation with stakeholders, and directions from City Council.
2024 Annual Action Plan 42

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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
During FY 2024-2025 the City will assist at least 15 low and moderate-income owner-occupied families with needed minor rehabilitation; such as, roof installation, ADA accessibility improvements, mold abatement, and other necessary work via a partnership with Habitat for Humanity of Tulare / Kings Counties.

One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 15
Special-Needs 0
Total 15
Table 3 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 15
Acquisition of Existing Units 0
Total 15
Table 4 - One Year Goals for Affordable Housing by Support Type Discussion
The City will also utilize HOME and CalHome program funds to provide additional affordable housing income-eligible Tulare households through the First-time Homebuyer and Homeowner Rehabilitation programs via a partnership with Self-Help Enterprises. 2024 Annual Action Plan 43

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AP-60 Public Housing – 91.220(h)
Introduction
The City does not own or manage public housing.

Actions planned during the next year to address the needs to public housing HATC will continue to own and manage 205 Public Housing units in the City of Tulare. There is no plan to purchase additional public-housing units, removing any units from its inventory. During FY 2023-2024, HATC plans to continue Capital Fund improvements on units in the City. Expenditures will cover maintenance and rehabilitation in public-housing units within the City. Capital Fund expenditures covered a large range of projects: including roofing replacement, landscaping improvements, carpet replacement, Air Conditioning and Heating unit improvements.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
HATC is proactive in the inclusion of public-housing residents in the policy making process. An equitable and transparent policy making process that includes the opinions of public housing residents is achieve through the participation of two tenant commissioners on our HATC Board. Furthermore, HATC has installed a Resident Counsel which is made up of five residents from all of HUD funded programs (Multifamily Housing, LIHTC, HOME, Section 8 Housing Choice Vouchers and public-housing). The Resident Counsel works with HATC staff on evaluating the effectiveness and efficiency of HATC rental assistance programs. This provides members the opportunity to provide input on program modifications.

A vital driving factor in the implementation of HATC programs is the promotion of tenant selfsufficiency. HATC views the goal of homeownership for program participants as one of the long-term goals for all of its clients. HATC staff works with tenants to effectively provide them with the necessary resources to achieve homeownership. HATC Annual Re-Examination Notice provides public-housing participants with an extensive referral list that provides assistance with homeownership. This list includes programs managed by: CSET, Habitat for Humanity and Self Help Enterprises. HATC’s program coordinator works with any interested public housing tenant in order to effectively inform them of all the different programs that are available to them. Effective collaboration between HATC and other public and nonprofit agencies is imperative to help promote homeownership among all of its tenants.

If the PHA is designated as troubled, describe the manner in which financial assistance will be 2024 Annual Action Plan 44

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provided or other assistance
Not applicable.

Discussion
The City of Tulare does not own or manage public housing units. 2024 Annual Action Plan 45

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AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
During FY 2024-2025, the City will commit CDBG and other funds to provide street outreach and engagement, case management, housing placement, and supportive services to unsheltered residents and formerly homeless individuals.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
City will continue its project through the Encampment Resolution Funding (ERF) Program to achieve a sustainable exit to interim and/or permanent housing for 111 households, 50 percent of who are chronically unhoused and demonstrate a mental health problem. Roughly 37 percent, 33 percent, and 28 percent of the focus population possess a physical disability, substance use challenge, and a chronic health condition respectively. These social, physical, mental, and behavioral health issues, together minimal to no regular income, impact the wellbeing of clients and their prospects of securing housing and achieving self-sufficiency.

Lastly, the average length of enrollment for the focus population exceeds 9 months, which likely signals the limited amount of affordable housing options and complications to care and housing coordination that conditions present.

The ERF project will deploy three (3) full-time Case Managers, the Community Coordination Team with County HHSA, and the Mobile Care Clinic team with Adventist Health to lead street outreach and assessments. These assessments, including those for disabilities, drive referrals and linkages to social services and physical, mental, and/or behavioral health care for the focus population. Case Managers and the County Community Coordination must increase linkages to appropriate care and prioritize people with longest period(s) of homelessness for available housing when feasible. And with onset of ERF-2-R services, case management, transportation, job training, and housing options will improve for the focus population. In particular, added capacity for case management and housing navigation and availability of a transportation liaison should alleviate challenges related to the size of caseloads AND facilitate more timely linkages to care and housing where available. Also, the inclusion of a paid job training program with CSET should increase skills, marketability, and income for all participants.

Addressing the emergency shelter and transitional housing needs of homeless persons The City provided the Tulare Lighthouse Rescue Mission with $79,611 in CARES Act CDBG funds to purchase four manufactured units for service as emergency shelter. The units will be operational in Program Year 2021. The Lighthouse Rescue Mission will continue to operate a 16-bed women and children up to 12 years of age shelter and a 12-bed shelter for males age 13 and up. Both shelters provide up to 90 days of respite; however, clients are able to stay longer

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if they have no other options. Additional services for clients include warm meals, showers, laundry, temporary employment, and peer support.

In 2024, the City will continue its partnership with Family Services for administration of the Tulare Housing First Programs, utilizing Housing Successor Agency ($30,000 per year) funds to offset staffing and client costs. Family Services commits 12 rent vouchers and offers wraparound services to formerly homeless individuals at permanent housing units to sustain their tenancy.

In 2023, the City and eight (8) partner organizations received an Encampment Resolution Funding Program Second Round (ERF-2R) grant for $4,800,000. This second award to the City for its ERF project permitted a scaling of staffing, services, and housing options to achieve a sustainable exit to interim and/or permanent housing for 100 or more unsheltered residents.

Importantly, $1,289,000 and $990,000 of the ERF-2R grant enables the construction of sixteen (16) interim shelter units at a forthcoming emergency shelter complex in Tulare and solidifies operating subsidies for eight (8) rooms within a bridge housing facility, Eden House, in Visalia.

All of these interim shelter units are exclusively available for unhoused residents of Tulare.

The City will continue to utilize eight beds within the Eden House project located in the City of Visalia, which providers wrap around services, including mental health care, for individuals / families transitioning from emergency shelter to permanent housing. The Eden Housing project involved the use of Homeless Emergency Aid Program (HEAP) and California Emergency Solutions and Housing (CESH) funds. Individuals are expected to stay an average of 150 days while awaiting a permanent housing unit.

Lastly, the City continues to engage and coordinate with the local continuum of care and the Tulare County Homeless Task Force. Regular meetings allow the City to stay aware of funding and partnership opportunities that meet their own and regional emergency shelter and transitional housing needs.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were 2024 Annual Action Plan 47

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recently homeless from becoming homeless again
The City of Tulare will commit funds over the five-year ConPlan period (2020-2024) to the regional CoC. The regional CoC seeks to provide housing and services to people experiencing homelessness. In utilizing coordinated assessment, the CoC aims to match households within the shortest amount of time, and connect clients with services that can help them to transition to self-sufficiency. Over first program year of the ConPlan and likely into subsequent years, the City commits CDBG resources and other funds to the Tulare Lighthouse Rescue Mission, Kings/Tulare Homeless Alliance, Family Services of Tulare County, Salt+Light Works, and the Kings View Corporation to help chronically homeless individuals, unsheltered families and unaccompanied youth transition to permanent housing and independent living.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

According to HUD’s Strategies for Preventing Homelessness, “Homelessness prevention is an essential element of any effort to end homelessness either locally or nationwide.” This HUD report indicates it is less expensive and disruptive to keep a household housed in place. To this end, the City will explore the use of CDBG funds to support programs that provide direct assistance to households at risk of becoming homeless. The City will also participate in regional homeless planning efforts, including the Tulare Kings Alliance-CoC’s Discharge Plan, which aims to prevent individuals leaving institutions, hospitals, etc., from becoming homeless.

The CoC's prevention strategies focus on effective discharge planning, with an emphasis on requiring foster care programs, in-patient mental health hospitals, hospitals and correctional facilities to provide discharge planning services to clients to ensure that they have access to housing and other needed support services, including respite care, upon discharge. Action steps include convening a working group with stakeholders to examine the discharge planning policies and systems within corrections facilities and each County's human service agencies and identifying initiatives to improve those policies and systems; identifying "cross-cutting" initiatives to improve policies and practices across multiple County agencies. In addition, due to the number of probation and prison sites located within the region, the CoC has adopted a plan 2024 Annual Action Plan 48

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to develop a Continuum-wide, multi-system community re-entry plan that includes housing.

Discussion
The City’s homeless strategy focuses on the prevention of homelessness where feasible and the provision of CDBG and other resources to support local service providers that offer effective engagement, services, and housing options for people experiencing homelessness. The City also seeks opportunities to facilitate the development of new housing (emergency, bridge, and permanent supportive units) and the associated wrap around services necessary to address homelessness and housing insecurity and to facilitate self-sufficiency. 2024 Annual Action Plan 49

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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

Local policies and regulations affect both the quantity and type of residential development, while trends within the national and regional economies, along with federal monetary policies, often play a larger role in shaping residential and commercial development within the City of Tulare. Ongoing assessment of the conditions and regulations that affect the local housing market is critical. The City of Tulare must prepare for future growth through actions that protect the public's health, safety, and prosperity, without impeding access to new and existing housing to members of the community.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
The City will evaluate its land use, zoning, building codes and associated permitting fees in order to maintain critical services and facilitate the production and preservation of affordable.

Discussion:

City staff is aware of the need for additional affordable housing, per input from community at housing workshops, findings from housing surveys, and through recent assessments of housing market trends from local and state sources. CDBG funds are the only regular funding source available to the City and staff will review how to leverage the resource to support development and rehabilitation efforts within the City. The urgency of the affordable housing shortfall within the City also necessitates the identification and use of new public, philanthropic, and private funding sources to drive new development and rehabilitation projects and/or programs.

Recent Housing Element Updates that address barriers to and facilitate progress towards the City’s affordable and inclusive housing goals include, but are not limited to, the following:
• Completion of the rezone of a sufficient amount of land for the City’s low-income Regional Housing Needs Allocation requirement.
• Ongoing promotion of residential infill development on vacant and underutilized land that is properly zoned and planned for residential uses within the City limits. • Ongoing promotion with Homebuilders to develop multifamily designated land at the highest allowable density.
• For new annexations, require that 8 to 12% of the land in all Master Planned 2024 Annual Action Plan 50

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Communities be designated for higher density residential. • Ensure adequate infrastructure and public services for existing and planned residential development.
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AP-85 Other Actions – 91.220(k)
Introduction:

The City will take the actions identified below in order to fulfill the goals of the Strategic Plan within the 2020-2024 Consolidated Plan.

Actions planned to address obstacles to meeting underserved needs During FY 2024, the City will encourage and support HATC’s efforts to obtain additional rental assistance funding, especially for senior, disabled, and low-income households. Public infrastructure improvements will provide access to individuals with disabilities and mobility limitations.

Actions planned to foster and maintain affordable housing During the 2024 program year, the City of Tulare will commit CDBG funding principally to low and moderate-income households. This includes multiple public infrastructure and improvement projects and a minor home rehabilitation activity.

Actions planned to reduce lead-based paint hazards
The City will continue to provide information to contractors on training and lead-based paint requirements. In addition, the City will ensure their housing rehabilitation programs maintain compliance with HUD regulations regarding lead-based paint hazards and other policies.

Actions planned to reduce the number of poverty-level families The City will support several activities that aim to reduce the number of households living in poverty:

Case management, referral to housing and vouchers, and provision of job training and placement offer relief and foster employment opportunities and social, health, and mental well-being.

Actions planned to develop institutional structure
The City has no additional actions planned to develop its institutional structure. The City will continue to work closely with the County of Tulare Housing Authority, as well as with 2024 Annual Action Plan 52

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counterparts at the local and county level.

Actions planned to enhance coordination between public and private housing and social service agencies
The City of Tulare does not operate public housing. HATC provides rental assistance in the community. Federal legislation requires that the Housing Authority prepare five-year and oneyear plans that highlight its mission, goals, and objectives as it relates to public and assisted housing programs. The City will review the Authority’s plans and will provide HATC the opportunity to review and consult with the City regarding its ConPlan and Annual Action Plans.

The goal of this cross-consultation is to provide consistent and coordinated housing services for City residents.

The City maintains and seeks new relationships with local nonprofit organizations and other entities. As the City continues to implement its CDBG program, it will incorporate information and other resources from local partner organizations to accomplish ConPlan needs and goals.

Discussion:

The City’s 2024 Annual Action Plan was considered and adopted as presented during a City Council on May 7, 2024.
2024 Annual Action Plan 53

8.1 Public Hearing Page 59
OMB Control No: 2506-0117 (exp. 09/30/2021)
Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

Each HUD program that is covered by the ConPlan regulations must address certain program-specific requirements. Below are the requirements for the CDBG program as prescribed by the ConPlan template.

Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

5. The amount of income from float-funded activities 0
Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 80.00% 2024 Annual Action Plan 54

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0
Total Program Income: 0

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OMB Control No: 2506-0117 (exp. 09/30/2021)
HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(l)(2)

1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows:

Not applicable.

2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:

Not applicable.

3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:

Not applicable.

4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows:

Not applicable.

Housing Trust Fund (HTF)
Reference 24 CFR 91.220(l)(5)

1. Distribution of Funds
a. Describe the eligibility requirements for recipients of HTF funds(as defined in 24 CFR § 93.2).

Not applicable.
b. Describe the jurisdiction’s application requirementsfor eligible recipients to apply for HTF funds. c. Describe the selection criteria that the jurisdiction will use to select applicationssubmitted by eligible recipients.
d. Describe the jurisdiction’s required priority for funding based on geographic distribution, which is a description of the geographic areas of the State (including areas of low-income and minority 2024 Annual Action Plan 55

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City of Tulare Page
concentration) in which it will direct assistance during the ensuing program year. e. Describe the jurisdiction’s required priority for funding based on the applicant's ability to obligate HTF funds and undertake eligible activities in a timely manner. f. Describe the jurisdiction’s required priority for funding based on the extent to which rents for units in the rental project are affordable to extremely low-income families. g. Describe the jurisdiction’s required priority for funding based on the financial feasibility of the project beyond the required 30-year period.
h. Describe the jurisdiction’s required priority for funding based on the merits of the application in meeting the priority housing needs of the jurisdiction (such as housing that is accessible to transit or employment centers, housing that includes green building and sustainable development features, or housing that serves special needs populations).
2024 Annual Action Plan 5

8.1 Public Hearing Page 62
Staff Report
Meeting: City Council
Date: May 7, 2024
Department: City Attorney
Submitted by: Mario U. Zamora, City Attorney
Agenda Title: Prosperity Avenue and West Street Intersection Improvements Project Resolution of Necessity for Property Acquisition

RECOMMENDED ACTION
Adopt a Resolution of Necessity for APN 164-130-004 authorizing the City Attorney to take the steps necessary to finalize the acquisition of the property for the construction of the Prosperity Avenue and West Street Intersection Improvements Project.

SUMMARY
The City desires to acquire portions of properties, including the subject property identified in the attached resolution, for the construction of a new intersection at Prosperity Avenue and West Street. The City desires to acquire a portion of the West to expand the current intersection and install new traffic signals.

A prior agreement to purchase the property was agreed to.

The total fair market value for the Property is $18,905.50. The City’s most recent offer to the property owner was $19,000.00. The City would also request an order of immediate possession from the court, which would provide the City with the ability to take possession of the Property before the Eminent Domain court proceedings have been completed.

FISCAL IMPACT & FUNDING SOURCE(S)
Project (EN0088) and funding were approved as part of the Capital Improvement Program Budget for Fiscal Year 2023/24 through 2027/28.

Item #: 9.1
General Business

9.1 General Business Page 1

LEGAL REVIEW
The City Attorney’s Office prepared the Resolution of Necessity and has been involved in the right-of-way acquisition process.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny - Denying would require that City staff and consultants continue to negotiate directly with the affected property owner who has not been responsive to such efforts to date.

Failure to secure the property would prevent the City from completing the project.

3. Table - The postponement of adopting the Resolution of Necessity will result in continued delays in the construction of the project.

ATTACHMENTS

1. Resolution of Necessity
Reviewed/Approved:

9.1 General Business Page 2
RESOLUTION 2024-XX

A RESOLUTION OF THE COUNCIL OF THE CITY OF TULARE

APPROVING THE ACQUISITION OF AN INTEREST IN PROPERTY FOR THE

PROSPERITY AVENUE & WEST STREET INTERSECTION IMPROVEMENTS

PROJECT
WHEREAS, the City Council of the City of Tulare has adopted a project for the installation of a new intersection at Prosperity Avenue and West Street including a new traffic signal to address increased traffic volume at this location and master-planned utilities (water, sewer, and storm drain) to minimize/prevent the need to tear up the newly constructed pavement as development occurs (collectively the “Project”); and WHEREAS, the City intends to carry out and make effective the principal purpose pursuant to Code of Civil Procedure §1240.120(a), and in connection with the Project, acquire interest in certain real property more specifically described in Exhibit A to this resolution. The stated public use is a function of the City; and WHEREAS, the City is authorized to acquire the interests in the property described in Exhibit A herein and exercise the power of eminent domain for the public use set forth herein in accordance with the California Constitution and the California Eminent Domain Law, Code of Civil Procedure §1230.010 et. seq. and pursuant to California Government Code §37350.5 and §38730 and Code of Civil Procedure §1240.125; and
WHEREAS, an offer was made to the owner of record on April 22, 2022 but has not been accepted; and
WHEREAS, the interest in the property to be acquired consists of fee simple.

The property to be acquired is described and shown in Exhibit A, attached hereto and incorporated herein by reference, together a map thereof; and WHEREAS, on April 10, 2024, there was mailed a “Notice of Intent” regarding Adoption of a Resolution of Necessity to Acquire Property by Eminent Domain (“Notice of Intent”) of the interest in the real property described in Exhibit A herein, which Notice of Intent is attached hereto as Exhibit B and is incorporated herein by this reference.

Said Notice of Intent was mailed to all persons whose names appear on the last equalized County Assessment Roll. Said Notice of Intent advised said persons of their right to be heard on the matter referred to therein on the date and at the time and place stated therein; and
WHEREAS, the hearing set out in said Notice of Intent was held on May 7, 2024, at the time and place stated herein, and all interested parties were given an opportunity to be heard following which the hearing was closed.

NOW, THEREFORE, BE IT RESOLVED, based upon the evidence presented, the City Council of the City of Tulare, by vote of two-thirds or more of its members, FINDS, DETERMINES, DECLARES, AND RESOLVES each of the following:

9.1 General Business Page 3 ATTACHMENT 1
Resolution 2024-XX

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1. The public interest and necessity require the Project.

2. The Project is planned or located in the manner that will be most compatible with the greatest public good and the least private injury.

3. The property described herein in Exhibit A is necessary for the Project.

4. The offer required by §7267.2(a) of the Government Code, together with the accompanying statement of and summary of the basis for the amount established as just compensation, was made to the owner or owners of record, which offer and accompanying statement/summary were in a form and contained all of the factual disclosures provided by Government Code §7267.2(a) which is attached hereto as Exhibit C.

5. All conditions and statutory requirements necessary to exercise the power of eminent domain (“the right to take”) to acquire the interest in the property described herein have been complied with by the City.

6. The City Attorney is hereby AUTHORIZED and EMPOWERED:
a. To acquire in the name of the City, by condemnation, the interest in the property described in Exhibit A, attached hereto and incorporated herein by this reference, in accordance with the provisions of the California Eminent Domain Law and the Constitution of California. b. To acquire the property in fee simple absolute unless a lesser estate is described in Exhibit A herein.
c. To prepare or have prepared and to prosecute or to retain counsel to prosecute in the name of the City such proceedings in the proper court as are necessary for such acquisition.
d. To deposit the probable amount of compensation, based on an appraisal, and if needed to apply to said court for an order permitting the City to take immediate possession and use of said property for said public uses and purposes.

PASSED, APPROVED, AND ADOPTED on this 7th day of May 2024.

TERRY A. SAYRE, MAYOR
ATTEST:

MARC MONDELL, CITY CLERK
By Melissa Hermann, Chief Deputy City Clerk

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Staff Report
Meeting: City Council
Date: May 7, 2024
Department: City Manager
Submitted by: Marc Mondell, City Manager
Agenda Title: Amendment to Ground Lease Agreement with Tulare County

RECOMMENDED ACTION
Approve and authorize the mayor to sign the First Amendment to Ground Lease Agreement No. 30974 for the Hillman Center Emergency Homeless Shelter.

SUMMARY
On February 15, 2022, City Council adopted Resolution 2022-05 allocating $2,000,000 in Federal ARPA funds towards a Homeless Shelter (Shelter), the details of which were to be later determined. On May 17, 2022, City Council accepted staff’s recommendations regarding the proposed Shelter to be located at the Hillman Health Center and directed staff to proceed with negotiating a ground lease agreement with Tulare County. On November 15, 2022, Council approved the execution of the Hillman Center Emergency Homeless Shelter Ground Lease Agreement with Tulare County.

FISCAL IMPACT & FUNDING SOURCE(S)
There is no fiscal impact associated with this action.

LEGAL REVIEW
The City Attorney’s Office has reviewed and approved the agreement as to form and legality.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table

ATTACHMENTS

1. First Amendment to Ground Lease Agreement No. 30974
Reviewed/Approved:

Item #: 9.2
General Business

9.2 General Business Page 1

Page 1 of 8 ends

Tulare City CouncilMay 7, 2024

Tulare City Council
May 7, 2024