PASSED, APPROVED, AND ADOPTED by the Council of the City of Tulare this 20th day of August 2024.
Terry A. Sayre, President of the Council
and Ex-Officio Mayor
ATTEST:
Marc Mondell, City Clerk
By Melissa Hermann, Chief Deputy City Clerk
8.5 General Business Page 7
Staff Report
Meeting: City Council
Date: August 20, 2024
Department: City Manager
Submitted by: Melissa Hermann, Chief Deputy City Clerk, on behalf of Patrick Isherwood, Vice Mayor
Agenda Title: Tulare Youth Commission
RECOMMENDED ACTION
Receive a presentation on a Tulare Youth Commission and provide direction thereto.
SUMMARY
On August 6, 2024, Council agreed to add an item to a future agenda to receive a presentation on a Tulare Youth Commission. A presentation will be provided by Vice Mayor Isherwood for Council consideration.
FISCAL IMPACT & FUNDING SOURCES
There is no fiscal impact associated with this action.
LEGAL REVIEW
This item does not require legal review.
ALTERNATIVE ACTION
1. Approve with changes
2. Deny
3. Table
ATTACHMENTS
1. Original Request for a Future Agenda Item
Reviewed/Approved:
Item #: 8.6
General Business
8.6 General Business Page 1
City of Tulare
Agri-Center of the World
COUNCIL ITEM REQUEST FORM
The Council Item Request Form is for members of the City Council to submit written requests to the City Clerk’s Office for inclusion of an item on a future City Council meeting agenda. At the meeting where the initial written request is heard, discussion shall be limited to whether the item should be added to an agenda and a date, not the merit of the item. A majority vote of the City Council is required for the item to be added to a future Council meeting agenda for action. No more than 10 items may be submitted collectively for consideration by all councilmembers at any regular meeting of the Council, and in that regard, no individual councilmember may submit more than three items for consideration at any regular meeting of the Council. In the event more than 10 items are submitted collectively, no more than two items shall be accepted for consideration from any one councilmember.
NAME OF REQUESTING COUNCILMEMBER TODAY’S DATE AGENDA DATE
ITEM TITLE
BRIEF DESCRIPTION/BACKGROUND INFORMATION OF ITEM
Patrick Isherwood 7.23.24 8.2.24
Tulare Youth Commission
Information Only
To share with Council a presentation on a Tulare Youth Commission. The presentation is a brief powerpoint that covers the what, who, why and how. Other communities in the valley have youth commissions, and what would this look litke for Tulare? Council can review and provide input.
8.6 General Business Page 2 ATTACHMENT 1
Staff Report
Meeting: City Council
Date: August 6, 2024
Department: City Manager
Submitted by: Josh McDonnell, Assistant City Manager
Agenda Title: American Rescue Plan Act (ARPA) Fund Allocation
RECOMMENDED ACTION
Receive a presentation on the status of American Rescue Plan Act fund expenditures and direct staff to re-allocate all funds available after the completion of projects toward the construction of the Emergency Shelter.
SUMMARY
The City of Tulare received $18,024,068 in ARPA funds from the federal government. Over the past several years, the City Council has appropriated these funds to a variety of projects as follows:
Project/Program Amount
ARPA Consultant $75,000
Marketing and Social Media $75,000
Set aside for ongoing Pandemic Response $50,000
Courthouse Remodel $1,300,000
Downtown Façade/Rehabilitation Grant $1,000,000
Downtown Master Plan Update $100,000
Homeless Shelter $2,000,000
Zumwalt Park Refurbishment $5,000,000
Vaccination Incentive $220,000
City Employee One-Time Bonus $681,800
Fire Department Ladder Truck $1,500,000
Dispatch Radio Replacement $350,000
Police and Fire CAD/RMS Replacement $1,180,000
HWY 99 Water Crossing (International Agri-Center Way) $1,200,000 Financial System Replacement $1,650,000
Live/Recorded/Remote Council Chambers Upgrade $200,000
Tulare Joint Union High School – 50M Pool $500,000
City Council Service Projects $942,268
Total Allocation $18,024,068
As Council is aware, all of the amounts identified above must be under contract by December 31, 2024. The vast majority of these monies are already under contract or will soon be. This agenda item provides Council with financial updates on all of the items above with an emphasis on their progress towards expending the allocated funds.
Several of the ARPA-funded projects are now complete, but not all of the originally appropriated funds were expended. Thus, a re-allocation of these monies is necessary to ensure that all ARPA Item #: 8.7
General Business
8.7 General Business Page 1
funds have been appropriated and are under contract by December 31, 2024, as required by Federal law.
The table of Projects has been expanded below to provide Council with a “snapshot” of amounts that have been expended to-date by project, whether projects are complete or not, remaining balances, and identified amounts that are now available for re-allocation to alternative items.
Please note that due to rounding, ongoing balance changes, and projected additional needs to close some items out, each row of numbers may not precisely add up – and won’t do so until all projects are closed out.
Project/Program Amount
Appropriated
Amount
Expended
to Date
Project
Complete?
Remaining
Balance
Amount
Available for
Re-Allocation
ARPA Consultant $75,000 $50,000 No $25,000 $0
Marketing and Social Media $75,000 $17,788 No $82,212 $0 Set Aside for Ongoing
Pandemic costs
$50,000 $7,553 Yes $42,447 $42,447
Courthouse Remodel $1,300,000 $0 No $1,300,000 $0
Downtown
Façade/Rehabilitation Grant
$1,000,000 $892,500 No $107,500 $0
Downtown Master Plan Update $100,000 $100,000 Yes $0 $0 Homeless Shelter $2,000,000 $325,453 No $1,674,546 $0
Zumwalt Park Refurbishment $5,000,000 $3,430,819 No $1,569,181 $0 Vaccination Incentive $220,000 $137,000 Yes $80,000 $80,000 City Employee One-Time Bonus $681,800 $670,000 Yes $0 $0 Fire Department Ladder Truck $1,500,000 $1,499,815 Yes $185 $185 Dispatch Radio Replacement $350,000 $345,452 Yes $4,547 $4,547 Police CAD/RMS Replacement $1,180,000 $969,004 No $210,995 $190,000 HWY 99 Water Crossing (IAC
Way)
$1,200,000 $0 No $1,200,000 $0
Financial System Replacement $1,650,000 $39,732 No $1,610,268 $0 Council Chambers Upgrade $200,000 $200,000 Yes $0 $0
Tulare High School District –
50M Pool
$500,000 $500,000 Yes $0 $0
City Council Service Projects $942,268 $873,815 No $68,453 $0 Total Allocation $18,024,068 $317,179
As indicated in the table above, approximately $317,000 is available for re-allocation to other uses. In addition, there is a chance that an alternate funding source may be found for the Highway 99 Water Crossing project, thus freeing up an additional $1,200,000 in ARPA funding.
Given that the proposed Homeless Shelter is projected to have a $10,000,000 construction cost, of which approximately $3,500,000 would be borne by the City’s General Fund Reserves, staff recommends that all existing and future ARPA monies that become available for re-allocation be directed to the Homeless Shelter allocation, to continue to offset that project’s General Fund Reserve cost to the City.
FISCAL IMPACT & FUNDING SOURCE(S)
If the recommended action above is approved by the City Council, the General Fund Reserve obligation to the construction of the proposed Emergency Shelter would be reduced by the amount equivalent to the savings experienced from closed ARPA projects that didn’t use their fully appropriated amounts (currently estimated at $317,000).
LEGAL REVIEW
This item does not require legal review.
8.7 General Business Page 2
ALTERNATIVE ACTION
1. Approve with changes
2. Deny
3. Table
If Council denies the item, staff will search for other projects to fund with the approximately $317,000 in available ARPA funds.
ATTACHMENTS
None
Reviewed/Approved:
8.7 General Business Page 3