Absent:
Abstain:
Patrick Isherwood, President of the Council
and Ex-Officio Mayor
ATTEST:
Marc Mondell, City Clerk
By Melissa Wilcox, Chief Deputy City Clerk
The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Tulare City Council.
7.10 Consent 4 of 4
Staff Report
Meeting: City Council
Date: January 20, 2026
Department: Finance
Submitted by: Mark Roberts, Chief Financial Officer
Agenda Title: Monthly Investments Report
RECOMMENDED ACTION
Accept the monthly investments report for September and October 2025.
SUMMARY
The investments report for September and October 2025 is submitted for Council review and acceptance.
FISCAL IMPACT & FUNDING SOURCES
There is no fiscal impact associated with this action.
ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA).
CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.
LEGAL REVIEW
This item does not require legal review.
PUBLIC NOTICE
This item does not require a public hearing and was noticed as a part of the agenda.
ALTERNATIVE ACTION
1. Approve with changes
2. Deny
3. Table
ATTACHMENTS
1. September 2025 Investments Report
2. October 2025 Investments Report
Reviewed/Approved:
Item #: 7.11
Consent
7.11 Consent 1 of 27
CITY OF TULARE
SUMMARY TREAST]RER'S REPORT
SUMMARY OF ALL IIWESTMENTS
September 30,2025
226.316.745 224.840,0s2 1.964%
I 6.395. l6 I 16.395. I 6 r
BOOK
VALUE
MARKET
VALUE
CURRENT
YIELD
BOOKVALUE
% oF'
TYPE OFIIWESTMENT TOTAL
UNRESTRICTED II.IVESTMENTS - SEE PAGE 2
Respectfully submitted, Mark Roberts, Chief Financial Officer
93.25%
RESTRICTED INVESTMENTS - SEE PAGE 3 675%
TOTAL INVESTMENTS 242.711.906 241,235,213 N/A 100.00%
Note: The City's financial statements will report market values, not book values, at June 30 each year I certif that this report reflects all Cify investments and complies with the investment policy of the City of Tulare as approved by City Council.
Furthermore, I certiff that sufficient investment liquidify and anticipated revenues are available to meet the City's budgeted expenditures for the next six months.Presented to the Cify Council on January 6,2026 Presented to the Board of Public Utility Commissioners on January 15,2026 N/A
LWL6 K"/M* I2l2el2s
Date
T:\Finance\lnvestments\2025-2025 lnvestments Reports\3 - september 2025 lnvestment report.xlsm
7.11 Consent 2 of 27
ISSUER OF
INllESTMENT
CITY OF'TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
SUMMARY OF' UNRESTRICTED INVESTMENTS
September 30,2025
DATES: INTERESTRATES:
ACQUISITION STATED
MATURITY CURRINTT'IELD PARVALUE
THIS MONTI{ ANNUAL
LASTMONTE TIIIS MONTH
BOOK
VALUE
v, oF
un- TYPE OF INVESTMENT
Petty Cash N/A
Checking Account - City Wells Fargo Bank
Local Agency Investment Fund (LAIF) State of Califomia
Money Market Mutual Fund Various
Sub-Total
Fixed Income Investments Various (See page 4-l l)
Investments in Safekeeping With BNY Westem Trust Company N/AN/A
N/A
On Demand
Various
On Demand
Various
On Demand
N/A
None
N/A
None
N/A
4.212%
N/A
4.06%
N/A
2.307%
N/A
1.800%
N/A
N/AN/A
N/AN/A
N/A
N/A
*
BOOKVALUE
MARKETVALUE
Balmce per bak is $
12,90012,900
32,824,55932,824,559
39,1 08,964
39,184,427
Per BNY WTC
81 3,3828 13,382
72,759,80572,835,269
Per BNY WTC
153,556,940
1s2,004,783
226,316,745224.840.052
UNREALIZEI)
GAIN/(LOSS):
N/AN/A
N/A
N/A
75,464
46,86s
75,464
46,86s
(t,ss2,156)( 1,98s,068)
(1,476,692)(1.938"203)
ESTIMATEI)
EARNINGS:
N/AN/A
N/AN/A
r,647,270
l3'7,272
32,996
2,',150
1,680,266
140,022
2,736,337
228,028
4,416,603
__rgqs0_
O.OlYo
14.50V.
1'1.28%
036%
32.15%
67.85v.
100.00%
0 0
TOTAL UNRESTRICTED INVESTMENTS N/A
1.964%
* LAIF market values re based on the most currently available amortized cost information - September 30, 2025:
2 1.00 192958 I - U/l : Unrestricted Investments
T:\Finance\lnvestments\2025-2025 lnvestments Reports\3 - September 2025 lnvestment report.xlsm
7.11 Consent 3 of 27
CITY OF TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
SUMMARY OF RESTRICTED INVESTMENTS
September 30,2025
ACQUISITION
DATE
Various On Demand
MATI,'RITY
DATE
STATED
INTEREST RATE
PAR
VALUE
BOOK
VALUE
MARKET
VALUE
BALANCES
AS.OF
ryPE OF INVESTMENT ISSI'ER OF INVESTMENT DATE
Bond Funds (AIl are Managed by U.S. Bank Trust Except LAIF):
201 8 Lease Revenue and Refunding Bonds (Account No. 244938000) First American Gort Fd U.S. Bank Trust
20 15 Sewer Revenue Refunding Bonds (Account No. 26 I 594000) First American Go\.t Fd U.S. Bank TrustFirst American Govt Fd U.S. Bank TrustInvestment Repurchase GIC Bayerische Landesbank 2016 Sewer Revenue Refunding Bonds (Account No. 231687000) U S Bk Mmkt U.S. Bank Trust
2020 Sewer Revenue Refunding Bonds (Account No. 230396000) U S Bk Mmkt U.S. Bank Trust
201 7 Water Revenue Bonds (Account No. 2191 89000)
U S Bk Mmkt U.S. Bank Trust
2020 Water Revenue Bonds (Account No. 250953000)
U S Bk Mmkt U.S. Bank Trust
Various
Rcoe Fud
VariousVarious
Resfle Fund
1.960%
R6we Fund
Various
VariousVarious
Various
Various
N/AN/AN/A
N/A
N/AN/A
N/A
N/A 3,943,548 3,943,s48 9-30-25
3,943,548 3,943,548
Various
I l-1s-15
VariousVarious
Various
Various
On Demand
t1-15-25
On Demand
On DemandOn Demand
On DemandOn Demand
2,224
50, I 13
5,032,68s5,085,022
50, I 13
5,032,685s,085"022
9-30-2s
9-30-259-30-25
9-30-25
9-30-25
1 9-30-25
N/A 'rt nq4 11 094
21,094 21,094
7,345.491 7,345.4917,345.491 7 ,345,491
5 5 9-30-25
5 20lTSuccessorAgencyTaxAllocationBonds-SeriesA&B(AccountNo.245346000) U S Bk Mmkt U.S. Bank Trust Various
TOTAL RESTRICTED INVESTMENTS BookVnlue % ofTotol Investments = | 9-30-25
6.75% 16.39s.161 16,395,161
J T:\Finance\lnvestments\2025-2026 lnvestments Reports\3 - September 2025 lnvestment report.xlsm
7.11 Consent 4 of 27
CITY OF TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
FIXED INCOME INVESTMENTS, CONTINUEI)
September 30,2025
DATES: INTERESTRATES:
ACQUISITTON STATED
MATURITY CURRENT YIELD PARVALUE MARKETVALUE LASTMONTH
TYPE OF FXED INCOME INVESTMENT
CUSIP NUMBER
U.S. GOVERNMENT AGENCY OBLIGATIONS. CONTINUED
Federal Farm Credit Bl<s Funding Corp
3l33EMEC2
Federal Home Loan Mtg Corp
3r34GWZL3
Federal Home Loan Mtg Corp
3134GW6S0
Federal Home Loan Mtg Corp
3I34GXAP9
Federal Home Loan Mtg Corp
3l34GXCSr
Federal Home Loan Mtg Corp
3I34GXFA7
Federal Home Loan Mtg Corp
3I34GXDM3
Federal Farm Credit Bks Funding Corp
3133EMKT8
BOOKVALUE
UNREALIZED
GArN/(LOss):
THIS MONTH
ESTIMATED
EARNINGS:
ANNUAL
THIS MONTH
l0-22-2010-22-25 c
10-29-20t0-29-25 c
1 l-10-201l-10-2s ctl-t2-201l-12-25 c
11-25-20tt-25-25 cI l-30-20
11-26-25 ct2-01-2012-01-25 c
12-17-2012-17-25 c
0.5300100.s30%
0.s70%0.570"/o0.610%
0.610%0.6000/o0.6000/o
0.62s%0.630%0.6s0%
0.6500/o0.620%
0.620%0.540%0.540o/o
1,500,000
3,000,000
3,000,000
2,000,0003,000,000
2,000,000
1,500,000
2,500,000
Per BNY WTC
1,500,0001,496,850
3,000,0002,99t,7803,000,000
2,988,4202,000,000
1,991,880
3,000,000
2,984,0102,000,000
1,989,380
1,500,0001,491,435
2,500,0002,480,t25
(3, l 50)
(14,02s)
(8,220)
(17,400)(1 1,580)
(20,6',70)
(8,120)
(14,200)(l5,ee0)(24,840)(10,620)
(16,580)
(8,565)
(l 3,140)
(r 9,875)(27,600)
7,950
663
17,100
t,425
18,300
1,525
12,000
1,000
18,750
1,563
13,000
1,083
9,300
77s
13,500
1,125
- CONTINUED ON PAGE 5 - 4 T:\Finance\lnvestments\2025-2026 lnvestments Reports\3 - September 2025 lnvestment report.xlsm
7.11 Consent 5 of 27
CITY OF TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
FIXED INCOME INVESTMENTS, CONTINUED
September 30,2025
DATES; INTERESTRATES:
ACQUISITION STATED BOOKVALUE
UNREALIZED
GAINi(LOSS):
THIS MONTH
ESTIMATED
EARNINGS:
ANNUAL
THIS MONTH
TYPE OF FD(ED INCOME INVESTMENT
CUSIP NUMBER
U.S. GOVERNMENT AGENCY OBLIGATIONS. CONTINUED
Federal Home Loan Mtg Corp
3I34GXFVI
Federal Home Loan Mtg Corp
3I34GXIID9
Federal Home Loan Mtg Corp
3I34GXJX3
Federal Home Loan Mtg Corp
3t34GXIZ&
Federal Home Loan Banks
3l30AKQ74
Federal Home Loan Mtg Corp
3I34GXKJ2
Federal Home Loan Banks
3I3OAKPC4
Federal National Mortgage Asso
3 135G06R9
Federal Home Loan Banks
3 l30AL3S I
Federal Home Loan Banks
3I3OAKYU4
Federal Home Loan Banks
3l3oALCW2
Federal Home Loan Banks
3r30AKZ25
MATURITY CURRENT YIELD PARVALUE MARKETVALUE LASTMONTH
12-17-20
12-17-25 ct2-23-20
t2-23-25 c
0l-05-210l-05-26 c
01-07-21
0r-07-26 c0t-22-21
0t-22-26 c0t-22-21
01-22-26 C
0t-28-21
0t-28-26 c
01-28-2t
0t-28-26 c
02-17-2102-17-26 c
02-24-21
02-24-26 c
02-25-21
02-25-26 c02-26-21
02-26-26 c03-10-21
03-I0-26 c
0.62s%0.630%
0;t00%0.710%0.550%
0560%0.520Yr0.520o/o
0.625%0.630%
0.550%0.560%0.600%
0.6700/o0.550Yo0.s60%
0.625%0.630%
4.600%0.610%0.62s%0.630%
0.6s0%0.660Yr
0.800%0-810%
2,000,000
3,000,0002,500,000
2,000,0002,500,000
2,500,000
2,000,000
2,000,000
3,000,000
3,000,0003,000,000
3,000,000
3,000,000
Per B].IY WTC
2,000,000
1,985,660
3,000,0002,9'77,3502,500,000
2,477,0002,000,000
1,981,200
2,500,0002,474,050
2,500,0002,473,600
2,000,000
r,978,060
2,000,000
1,978,140
3,000,000
2,962,8903,000,0002,9s9,890
3,000,0002,960,2803,000,000
, gsg 9203,000,0002,959,680
(r4,340)(20,800)
(22,6s0)(32,010)(23,000)
(31,825)(l 8,800)(26,020)
(25,950)(34,szs)
(26,400)(35,500)(2t,e40)
(28,900)(21,860)
(28,780)(37,1 10)(46,e20)
(40,1 10)(50,340)(3e,720)
(49,050)(40,080)(50,130)
(40,320)(50, l 60)
12,500
1,042
21,000
1,750
t3,750
1,146
10,400
867
15,625
1,302
13,7s0
1,146
12,000
1,000
I 1,000
917
18,750
1,563
18,000
1,500
18,750
1,563
I 9,500
1,62s
24,000
2,000
- CONTINUED ON PAGE 6 - 5 f,\Finance\tnvestments\2025-2026 lnvestments Reports\3 - September 2025 lnvestment report.xlsm Federal Home Loan Banks
3l3oALFS8
7.11 Consent 6 of 27
CITY OF TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
FIXED INCOME INVESTMENTS, CONTINUED
September 30,2025
DATES: INTERESTRATES:
ACQUISITION STATED BOOKVALUE
UNREALIZED
GArN(LOSS):
THIS MONTH
ESTIMATED
EARNINGS:
ANNUAL TYPE OF F'D(ED INCOME INVESTMENT
CUSIP NIJMBER
U.S. GOVERNMENT AGENCY OBLIGATIONS. CONTINUED
Federal Home Loan Banks
3130ALKQ6
Federal Home Loan Banks
3I3OALXVl
Federal Home Loan Banks
3l30AMWU2
Federal Home Loan Banks
3l30AN2L3
Federal Home Loan Banks
3l30AN4R8
Federal Home Loan Banks
3I3OANFT2
Federal Home Loan Banks
3I3OANLZI
Federal Home Loan Banks
3r30ANM56
Federal Home Loan Banks
313OANUX6
Federal Home Loan Banks
3l30ANXS4
Federal Home Loan Banks
3I3OANXU9
Federal Home Loan Banks
3I3OANYR5
MATURITY CURRENT YIELD PARVALUE MARKETVALUE LASTMONTH THIS MONTH per BNy WTC 03-30-21 1.030% 2,500,000 2,500,000 (35,02s) 2s,7s} 03-30-26 c l.040oA 2,464,975 (43,475) 2,146
04-22-2t t.t00% 2,500,000 2,500,000 (38,22s) 27,s0004-22-26 c 1.120% 2,461,-17s (46,350) 2,292 06-30-21 1.000% 3,000,000 3,000,000 (58,410) 30,000
06-30-26 c 1.020% 2,941,590 (72,420) 2,500
07-t3-21 1.020% 3,000,000 3,000,000 (62,370) 30,600
07-13-26 c 1.040% 2,937,630 (74,580) 2,ss007-29-21 7.t25o/o 3,000,000 3,000,000 (62,760) 33,750 07-29-26 c 1.150o/o 2,937,240 (75,270) 2,813
08-24-2t t.0s0% 3,000,000 3,000,000 (69,150) 31,500
08-24-26 c 1.070% 2,930,850 (82,800) 2,62s
08-26-21 0-900% 2,500,000 2,500,000 (62,975) 22,50008-26-26 c 0.920o/o 2,437,025 (71,875) 1,875 08-27-21 1.050% 2,500,000 2,500,000 (s8,225) 26,2s008-27-26 c 1.080% 2,441,77s (69,42s) 2,188 09-28-21 1.100% 3,000,000 3,000,000 (74,8s0) 33,000
09-28-26 c t.l3Doa 2,92s,r20 (88,500) 2,7s0
09-28-21 0.900% 3,000,000 3,000,000 (80,670) 27,OOO09-28-26 c 0.9200 2,919,330 (94,770) 2,250 09-30-2t 1.000o/o 3,000,000 3,000,000 (80,400) 30,000
09-30-26 c t.030yo 2,919,600 (92,070) 2,50009-30-21 0.950% 2,500,000 2,500,000 (65,600) 23,750 09-30-26 c 0.980% 2,434,400 (77,42s) 1,979
t0-2t-2t 1.000% 2,500,000 2,500,000 (69,575) 2s,000
10-21-26 c t.030yo 2,430,425 (79,325) 2,083
- CONTINUED ON PAGE 7 - 6 f,\Finance\lnvestments\2025-2025 Investments Reports\3 - September 2025 tnvestment report.xlsm Federal Home Loan Banks
3l30APCD5
7.11 Consent 7 of 27
CITY OF'TULARE
SUMMARY TR.EASURER'S REPORT, CONTINUED
FIXED INCOME INVESTMENTS, CONTINUED
September 30,2025
DATES: INTERESTRATES:
STATED BOOKVALUE
UNREALIZED
GAIN/(LOSS):
THIS MONTH
ESTIMATED
EARNINGS:
ANNUAL TYPE OF FXED INCOME INVESTMENT
CUSIP NUMBER
U.S. GOVERNMENT AGENCY OBLIGATIONS. CONTINUED
Federal Home Loan Bl<s
3130APJ55
Federal Home Loan Bks
3l3OAPJB2
Federal Home Loan Bks
3r30APDQ5
Federal Home Loan Bks
313oAPFQ3
Federal Home Loan Bks
3I3OAPFR1
Federal Home Loan Bks
3I3OAPFU4
Federal Home Loan Bks
3I3OAPLP8
Federal Home Loan Bks
313OAPNK7
Federal Home Loan Bks
3I3OAPPL3
Federal Home Loan Bks
3I3OAPXT7
Federal Home Loan Bks
3130ARA68
ACQUISITION
MATURITY CURRENTYIELD PARVALUE MARKETVALUE LASTMONTH THISMONTH t0-26-2110-26-26 c10-26-2110-26-26 c
t0-28-2110-28-26 c10-28-2110-28-26 c
10-28-21
t0-28-26 cl0-28-2110-28-26 c
tt-16-21tl-16-26 c1 1-18-21
tt-18-26 clt-23-2111-23-26 c
t2-17-2112-17-26 c
1.2s0%1.280%1.190%
1.160%1.250%1.280%
t.100%1.130%
1.120%1.150%7.050o/o
r.080%1.37 50h1.410%
1.375010l.4l0o/o1.450%
1.490%1.600%
l.640Yo
3,000,000
3,000,0003,000,000
2,000,0002,000,000
2,000,000
2,500,000
3,000,000
3,000,000
2,000,000
PeTBNYWTC
3,000,0002,924,7303,000,0002,919,4s0
3,000,000
t q?1 nsn2,000,000
1,945,580
2,000,000
r,946,000
2,000,000
1,944,540
2,500,0002,436,275
3,000,0002,921,9403,000,0002,924,190
2,000"000
1,950,940
(75,270)(88,770)
(80,550)(93,360)
(16,9s0)(89,370)(54,420)
(62,e60)(54,000)(62,520)
(55,460)(64,080)(63,72s)
(73,850)
(78,060)(88,e80)(75,8 I 0)(87,8 l0)
(49,060)(s6,940)
37,500
3,125
33,750
2,813
37,500
3,125
22,000
I,833
22,400
1,867
21,000
1,75 0
34,37s
2,865
41,250
3,438
43,500
3,625
32,000
2,667
03-29-2203-29-27 c
2.350%2.400%
2,000,000
r,961,240
(38,760)
(44,320)
47,000
3,91'7
2,000,000
- CONTINUED ON PAGE 8 - 7 T:\Finance\lnvestments\2025-2026 lnvestments Reports\3 - September 2025 lnvestment report.xlsm
7.11 Consent 8 of 27
CITY OF TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
FIXED INCOME INVESTMENTS, CONTINUED
September 30,2025
DATES: INTERESTRATES:
ACQUISITION STATED
MATURITY CI'RRENT YIELD PARVALUE MARKETVALUE LASTMONTH THISMONTH
TYPE OF FIXED INCOME INVESTMENT
CUSIP NUMBER
U.S. GOVERNMENT AGENCY OBLIGATIONS. CONTINUED
Caterpillar Financial Services Corp
l49l3UAY6
Cintas Corporation No. 2
l7252MAP.t
Citigroup Inc
172967P28
Cummins Inc
BOOKVALUE
UNREALIZED
GArN/(LOSS):
THIS MONTH
ESTIMATED
EARNINGS:
ANNU.A.L
Astrazeneca Finance LLC
National Securities Clearing CorpUSAA Capitol Corp
HSBC USA Inc
Target CorpPorsche Innovative Lease Owner Trust
BMW Vehicle Lease Trust 2025-l
Freddie Mac Multifamily Structured Pass
Bristol-Myers Squibb Co
23l02tAY2
**
04-24-25
03-03-28
0s-02-2505-01-28 c
05-07-25
05-07-28 c
05-09-2s05-09-28 c
05-07-2505-28-28 c
04-23-25
05-30-28 c06-02-2s
06-01-28 c
06-03-2506-03-28
06-10-25
06-15-28 c05-2t-25
l0-20-28
06-10-25
t0-25-28
07-22-2s
0t-01-29
04-16-2s
02-22-29 c
04-16-2502-26-29 c
4.400o/o
4.350yo4.200%
4.180%4.643%
4.610%4.250%
4.220%
1.750%1.8s0%
5.000%4.880%
4.375Yo4.330%
4.6s0%4.580o/o
4.350%4.310o/o4.610%
4.560%
4.490o/o4.440Yo
4.s58%4.520%
4.900%4.770o/o
4.850%4.730%
600,000
455,000
1,100,000
75,000
700,000
1,000,000
435,000
1,125,000
190,000
270,000
495,000
1,400,238
590,000
590,000
PqBNYWTC
600,240606,438
454,4t8
457,011
r,100,0001,107,557
74,948
75,570
6s0,202
663,187
1,015,5901,02s,020
434,178439,032
1,124,961
I,l4l,031
l 89,998
191,828
269,971
273,141
494,955
500,535
1,403,676
1,410,478
598,077
605,883
596,903
60s,299
26,400
2,200
l9,t 10
1,593
51,073
4,2s63,1 88
266
12,250
1,021
50,000
4,167
I 9,03 I
1,586
52,313
4,3s98,265
689
12,447
1,037
22,226
1,852
63,823
5,3 19
28,910
2,409
28,615
2,385
04636NA83
637639AKt
90327QDA4
40428HR95
876I2EBU9
73329K4D8096912AE}
3137H9QT9
l10t22EFt
6,1986,618
2,594
3,1217,5575,874
623629
12,985t1,760
9,430
10,050
4,8555,507
16,j',n15,744
1,830t,946
3,r70
2,7475,s80
5,2866,8027,882
7,8067,847
8,3968,797
- CONTINUED ON PAGE 9.
8 f:\Finance\lnvestments\2025-2026 lnvestments Reports\3 - September 2025 lnvestment report.xlsm Astrazeneca Finance LLC
04636NAL7
7.11 Consent 9 of 27
CITY OF TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
FIXED INCOME ITWESTMENTS, CONTINUED
September 30,2025
DATES: INTEREST RATES:
ACQUISITION STATED
MATURITY CURRENT YIELD
UNREALIZED
GAIN/(LOSS):
BOOKVALUE THISMONTH ANNUAL
PARVALUE MARKETVALUE LASTMONTH THISMONTH
T\?E OF'F'IXED INCOME INVESTMENT
CUSIP NUMBER
U.S. GOVERNMENT AGENCY OBLIGATIONS. CONTINUEDBMWUS CapiralLLC 05565E8J3
Bank of New York Mellon
06405LAH4
American Express Co
025816ED7
Bank of America Corp
0605lGMT3
National Rural Utilities Cooperative
63743I{FS6
Kubota Credit Owner Trust 2025-2
50117L4C2
Honda Auto Receivables 2025-2 Owner Trust
437921ADl
Toyota Auto Receivables 2025-8 Owner Trust
8923lHAD8
BofA Auto Trust
05594BAD8
Hyundai Auto Receivables Trust 2025-8
44935XAD7
Nissan Auto Receivables Owner Trust
65481GAD7
Freddie Mac Multifamily Structured Pass
3I37HKXJ8
Freddie Mac Multifamily Structured Pass
3137HLJAl
FREMF 2025 -K5 41 Mortgage Trust
3I37HLXV9
ESTIMATED
EARNINGS:
07-10-2504-18t9
04-22-25
04-20-29 c04-25-2504-25-29 c
05-09-2505-09-29 c06-26-25
06-t5-29 c
06-25-2509-17-29
05-08-25
I 0-15-29
04-30-25
1t-15-29
05-t2-25
t1-20-29
06-1t-25
t2-t7-29
05-27-25
12-17:29
04-24-25
0 1-0 l-30
05-29-2502-0 1-3006-lz:2502-0 l -3 0
06-26-2504-0 t-30
3.625%3.700%4.729%4.650%4.73t%
4.660%4.623%4.570%
5.150%4,970%4.420%
4.380%4.1s0%4.130%4.340%
4.300%4350%4.320%4.360%
4.320%4.490%4.440%
4.410Yo4.350Yo4.513%4.440%
4.348%4.300%4.404%
4.350%
650,000250,000
630,000
1, r 15,000
700,000
2s5,000
3 I s,0006 15,000
21 0,000
360,000
1,060,000
525,000640,000
1,485,000
750,000
PsBNYwTC
627,198
636,t16
250,000254,138
630,000
639,979
1,1 15,0001, I 28,938
718,452725,235
255,000257,555
314,965
316,14s6t4,965620,129
209,986
2t1,3793s9,967
363,491
t,059,7961,072,853
524,982
53t,785639,982
6s0,8 1 9
t,484,9471,s00,665
749,999759,613
8,91 89,5624,13 84,058
s s19
t0,219I 3,93812,298
6,7837,3782,5553,010
1,1801,575
5,r65
5,306
1,3931,383
3,5243,538
I 3,057I 1,638
6,8036,881
10,83 710,72415,718
I 5,871
9,614
9,722
23,s63
1,964
11,823
985
29,805
2,484
51,546
4,296
36,050
3,004
tt,27l
939
t3,073
1,089
26,691
) ))49,135
761
15"696
I,308
47,594
3,966
23,153
1,929
28,883
2,407
64,568
5,381
33,030
2,753
Freddie Mac Multifamily Structured Pass
3I37FILY48
- CONTINUEryON PAGE 1Q,\nnrn.u\tnu"rtments\2025-2026 tnvestments Reports\3 - september 2025 lnvestment report.xlsm
7.11 Consent 10 of 27
CITY OF TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
FIXED INCOME INVESTMENTS
September 30,2025
DATES: INTERESTRATES:
ACQUISITION STATED
MATURITY CURRENTYIELD
UNREALIZED
GAIN(LOSS):
BOOKVALUE THIS MONTH
PARVALUE MARKETVALUE LASTMONTH
Per BNY WTC
r,045,000
T\?E OF FIXED INCOME INVESTMENT
CUSIP NUMBER
U.S. GOVERNMENT AGENCY OBLIGATIONS
American Express Credit Acct. Master Trust
025821KP4
GM Financial Consumer Automobile Rec. Trust
362s49AD9
State Sheet Corp
857477D86
Walmart Inc
931t42FN8
Colgate-Palmolive Co
194t62AT0
BA Credit Card Trust
05522RDKt
Toyota Motor Credit Corp
89235TNJ0
WF Card Issuance Trust
92970QAJ4
National Securities Clearing Corp
6376394Q8
Citibank NA
17325FBP2
FREMF 2025-K543 Mortgage Trust
3l37HMC65
John Deer Capital Corp
244228YE3
ESTIMATED
EARNINGS:
ANNUAL
THIS MONTH
05- I 3 -25
04-l 5-30
05-14-2504-16-30
04-24-25
04-24-30 c
4.280%
4.240o/o4.280%4.250o/o
4.8340h4.710%
4.350%4.280o/o
4.200o/o4.170%
4.310%4.260%4.800%4.690%
4.340o/o4.290%
4.700Yo4.6000/o4.914%
4.780o/o
4.329%4.290o/o
4.550%4.480Yo4.500o/o4.440%
245,000
280,000
415,000700,000
685,000
810,000
1,325,000
1,190,000
610,000
1,470,000
5 r 5,000
I, I 25,000
1,044,9811,055,174
244,964246,912
280,000
287,543
1 0,1 93
11,276
1,948
1,910
7,5437,490
44,726
3,727
10,486
874
I 3,535
1,128
04-28-25
04-28-30 c05-02-25
05-01-30 c
06-12-25
05-15-3005- I 5-25
05-t 5-30
06-10-25
05-1 5-30
05-20-25
05-20-30 c
05-29-2505-29-30 c
07-17-25
06-01-30
06-05-25
06-05-30
06-16-25
06-t5-30 c
414,282421,893
699,629
705,642
684,997
692,961
809,077
829,805
1,324,978
1,339,397
1,189,262
t,216,585
610,000626,848
1,469,9721,484,527
514,727
s23,147
1,124,0r01,139,603
7,6116,91 8
6,0137,161
7,9647,774
20,728
19,40014,41916,415
11 7))27,061
16,848I 5,854
14,55515,322
8,4208,1 73
l 5,593
15,818
I 8,053
1,504
29,400
2,450
29,524
2,460
38,880
3,240
57,505
4,792
55,930
4,661
29,97s
2,498
63,636
5,303
zJ,+J t
1,953
s0,625
4,219
CONTINUED ON PAGE 11-
I 0 T:\Finance\lnvestments\2025-2026 lnvestments Reports\3 - September 2025 lnvestment report.xlsm Analog Devices Inc
032654B84
7.11 Consent 11 of 27
CITY OF TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
FIXED INCOME II{VESTMENTS
September 30,2025
DATES: INTERESTRATES:
ACQUISITION STATED
UNREALIZED
GAIN/(LOSS):
BOOKVALUE TIIIS MONTH
PARVALUE MARKETVALUE LASTMONTH
Per BNY WTC
MATTJRITY CURRENTYIELD
ESTIMATED
EARNINGS:
ANNUAL
THIS MONTII
TYPE OF FIXED INCOME INVESTMENT
CUSIP NUMBER
U.S. GOVERNMENT AGENCY OBLIGATIONS
Citibank Credit Card Issuance Trust
17305EHA6
Freddie Mac Multifamily Structured Pass
3137HMCE8
American Express Credit Acct. Master Trust
02582JKV1
Chase Issuance Trust
16157tHZ\
T-Mobile US Trust
87268MAA3
Freddie Mac Multifamily Structured Pass
3I37HMCK4
Freddie Mac Multifamily Structured Pass
3l37HN4R6
Freddie Mac Multifamily Structured Pass
3137HN6B9
TOTAL FIXED INCOME INVESTMENTS
**All are in safekeeping with BNY Western Trust Company 06-26-2s
06-21-3007-31-25
07-01-3007-22-2507-15-30
07-25-25
07-15-3008-06-25
04-22-3008-07-25
07-01-30
09-30-25
05-01-30
09-29-25
05-01-30
4.300o/o4.250Yo4.2660/o4.240o/o
4.300o/o4.250%4.160%
4.l30Yo4.340%4.310o/o4.290%
4.260%4.361%4.310%
1,500,0001,505,000
850,000
1,l95,ooo
280,000
1,l75,ooo1,600,000
690,000
1,499,5931,5 15,868
1,503,4141,515,839
849,878
859,267
l,lg4,g761,202,893
279,99s
281,997
1,173,3191,1 94,6561,617,3131,617,895
16,275
15,313
12,42513,496
9,389
10,237
7,9179,590
1,9961,996
11,337
tI,4t9
582
0 ( 1,552,1 56)
(1,985,068)
64,500
5,375
64,203
5,350
36,550
3,046
49,712
4,143
12,152
1,0 l3
50,408
4,201
69,776
5,815
4.427o/o4.3600/o
N/A
1.800%
964,221
964,221
153,556,940152,004,783
00 42,000
3,500
2,736,337
228,028
N/A
- Ull = Unrestricted Investments
I I T:\Finance\lnvestments\2025-2026 lnvestments Reports\3 - September 2025 lnvestment report.xlsm
7.11 Consent 12 of 27
CIIANGES IN BALANCES AND YIELDS
CATEGORY
Total InvestmentsUnrestricted Invesbnents
Restricted Investments
Local Agency Investment Fund (LAIF)
Fixed Income Investments (Total)TRANSACTIONS (BOOKVALUE): *
CATEGORY
Fixed Income Investments
CITY OF TULARE
TREASURER'S EXECUTIVE SUMMARY
September 30,2025
BOOK VALUE
MARKET VALUE
DIT'FERENCE
SEPTEMBER AUGUST CIIANGE
242,71t,906
241,235,21 3
(1,476,692)
226,316,745
224,840,052
(1,476,692)
t6,395,16t
1 6,395.1 61
246,586,703
244,642,866
(1,943,836)
230,623,474
228,679,638
(r,943,836)
15,963,228
I5,963,228
0 39,108,964
39,1 55,828
46,865
153,9s2,767
15 I .962.066
(3,874,797)
(3,407,6s 3)
467,144
(4,306,729)
(3,8s9,586)
467,144
431,933
431,933
SEPN/A N/A
1.964% 1.899%
N/A
AVERAGE STATED YTELD
AUG CHANGE
N/A
0.06s%
N/A
-0.039%
0.060%
1,900,000.001,000,000.00
77,360.37
0 0
N/A
4.212% 4.251%
1.800% t 740%
SALES / CALLS
Federal Home Loan Mtg Corp,0.520%
Federal Farm Credit Banks Funding CorpFreddie Mac Multifamily Structured Pass 39,t08,964
39, r 84,427
7s,464
1s3,556,940
152,004,783
0 (1,552,156) (r,990,70 1)
PURCHASES
Freddie Mac Multifamily Structured PassFreddie Mac Multifamily Structured Pass 28,599
28,s99
(39s,827)
42,7 I7
438,545
1.617.312.50
964,220.55
2,581,533.05 2.977.360.37
l2 Ti\Finance\lnvestments\2025-2026 lnvestments Reports\3 - September 2025 lnvestment repon.xlsm
7.11 Consent 13 of 27
Created:
By:
Status:
Transaction lD:
2025-'.t2-25
Sandra Jimenez ([email protected]. gov)
Signed
CBJCH BCMBAAi naC2lnfT -gf 2JhJ32ZTy1 PKow-PtwVD
3 - Septen'lber 2*25 trr-vestment repcrt
FinalAudit Report 2025-12-29
"3 - September 2025 lnvestment report" History
* Document created by Sandra Jimenez ([email protected]) 2025-12-29 - 9:41:51 PM GMT
6?l Document emailed to Mark Roberts ([email protected]) for signature 2025-12-29 - 9:42:02 PM GMT
f) Emaitviewed by Mark Robefts ([email protected]) 2025-12-29 - 9:48:10 PM GMT
4 Document e-signed by Mark Roberts ([email protected]) Signature Date:2025-12-29 - 9:48:50 PM GMT - Time Source: server 0 Agreement completed.
2025-12-29 - 9:48:50 PM GMT
p naole Acrobat $ign
7.11 Consent 14 of 27
TYPE OF IN\TESTMENT
UNRESTRICTED INVESTMENTS - SEE PAGE 2
CITY OF TULARE
SUMMARY TREASI.IRER'S REPORT
SUMMARY OF ALL INVESTMENTS
October 3t,2025
226,713,137 225,459,795 2.104%
1 6.0 I 8. r94 16.018.194
BOOK
VALUE
MARKET
VALUE
CURRENT
YIELD
BOOKVALUE
v" oF
TOTAL
93.40%
RESTRICTED IN\/ESTMENTS - SEE PAGE 3 6.6001o
TOTAL IIWESTMENTS 742,731,331 241,477,988 N/A 100.00%
Note: The City's financial statements will report market values, not book values, at June 30 each year.
I certi$ that this report reflects all City investments and complies with the investment policy of the City of Tulare as approved by City Council' Furthermore, I certiff that sufficient investment liquidity and anticipated revenues are available to meet the City's budgeted expenditures for the next six months.Presented to the City Council on January 6,2026 Presented to the Board of Public Utility Commissioners on January 15,2026 Respectfully submitted, Mark Roberts, Chief Financial Officer .t'/"{*rd ffi7-g;* 72l2el2s
Date
N/A
T:\Finance\lnvestments\2025-2025 lnvestments Reports\ - october 2025 lnvestment report.xlsm
7.11 Consent 15 of 27
CITY OF TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
SUMMARY OF UNRESTRICTED INVESTMENTS
October 31, 2025
DATES: INTERESTRATES:
ACQUISITION STATED
BOOK
VALUE
"h oF
unISSUER OF INVESTMENT MATURITY CURR-ENTYIELD PARVALUE BOOK VALUE MARKETVALUE 12,90012,900
32,s67,54432,567.544
Balance per bank is $
THIS MONTH ANNUAL
LASTMONTH THIS MONTH
N/AN/A
N/A
On Demand
Various
On Demand
Various
On Demand
N/A
None
N/A
None
N/A
4.150%
N/A
3.94%
N/A
2.289Yo
N/A
2.020%
UNREALIZED
GArN/(LOSS):
N/A
N/A
N/AN/A
76,28875,464
76,288
7s,464
(1,329,631)
(1,s20,642)
(1,2s3,342)(1,44s.178)
ESTIMATED
EARNINGS:
N/A
N/A
1,640,752
136,729
28,879
2,407
1,669,630
139,136
3,074;824
256,23s
4,744,455
395,371
o oly.
17.44%
0.32%
32.t3yo
67.8'tyo
I 00.00%
T}?E OF INVESTMENT
Petty Cash N/A
Checking Account - City Wells Fargo Bank
Local Agency Investment Fund (LAIF) State of Califomia
Money Market Mutual Fund Various
Sub-Total
Fixed Income Invesfments Various (See page 4-l 1)
Investments in Safekeeping With BNY Westem Trust Company N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/AN/A
14.3',7%
39,s36,1 83
39,6t2,471
Per BI.IY WTC
732,975732,975
72,849,60272,92s,890
Per Blt{Y WTC
I 53,863,s351s2,533,904
226,713,13'.7225,459,795
00 TOTAL UNRESTRICTED INVESTMENTS N/A
2.104%
* LAIFmarketvaluesarebasedonthemostcurrentlyavailableamortizedcostinformation-September30,2025 2 1.001929581 ' U/l = Unrestricted Investments
T:\Finance\lnvestments\2025-2025 lnvestments Reports\4 - October 2025 lnvestment report.xlsm
7.11 Consent 16 of 27
CITY OF TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
SUMMARY OF RESTRICTED INVESTMENTS
October 31,2025
ACQUISITION
DATE
Various On Demand
MATURITY
DATE
STATED
INTEREST RATE
PAR
VALUE
BOOK
VALUE
MARKET
VALUE
BALANCES
AS-OF
TYPE OF IN!'ESTMENT ISSUER OF INVESTMENT DATE
Bond Funds (All are Managed by U.S. Bank Trust Except LAIF):
201 8 Lease Revenue and Refunding Bonds (Account No. 244938000) First American Govt Fd U.S. Bank Trust
20 I 5 Sewer Revenue Refunding Bonds (Account No. 26 1 594000) First American Govt Fd U.S. Bank TrustFirst American Govt Fd U.S. Bank Trust Investment Repurchase GIC Bayerische Landesbank
20 I 6 Sewer Revenue Refunding Bonds (Account No. 23 I 687000) U S Bk Mmh U.S. Bank Trust
2020 Sewer Revenue Refunding Bonds (Account No. 230396000) U S Bk Mmkt U.S. Bank Trust
201 7 Water Revenue Bonds (Account No. 2l 91 89000)
U S Bk Mmkt U.S. Bank Trust
2020 Water Revenue Bonds (Account No. 250953000)
U S Bk Mmkt U.S. Bank Trust
Various
I l-l 5-l s
VariousVarious
VariousVarious
On Demand
I I -l 5-25
On Demand
On DemandOn DemandOn Demand
On Demand
Various
R6ono Fund
VariousVarious
Rescn-e Fund
1.960%
Rcsene Fund
VariousVariousVarious
Various
Various
52,344
152
5,032,68s5,085, I 8 I
21,16021,160
r 10-31-25
1 0-3 I -25
t0-31-25I 0-3 1 -25
10-3t-25
N/ANiA
N/A
3,544,047 3,544.0473.544.047 3.544.047
<) aLL
152
N/AN/A
N/A
N/A,
N/A
N/A
s,032,685 I0-3I-2s
5,08 l8l
55 21,160
2t,t6c
10-312510-31-25
800 7 7 ,367 ,800 l0-31-25
201 7 Successor Agency Tax Allocation Bonds - Series A & B (Account No. 245346000) U S Bk Mmkt U.S. Bank Trust Various
TOTAL RESTRICTED INVESTMENTS Book Value % of Total Investments = 7 ,367 .800 7.367.800
ll
J
6.60% 16,018"194 16,018,194
T:\Finance\lnvestments\2025-2026 lnvestments Reports\4 - October 2025 lnvestment report.xlsm
7.11 Consent 17 of 27
CITY OF TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
FIXED INCOME INVESTMENTS, CONTINUED
October 31,2025
DATES INTER.EST RATES:
ACQUISITION STATED
MATURITY CURRENT YIELD PARVALUE MARKETVALUE LASTMONTH
TYPE OF FD(ED INCOME INVESTMENT
CUSIP NUMBER
U.S. GOVERNMENT AGENCY OBLIGATIONS. CONTINUED
Federal Home Loan Mtg Corp
3I34GXAP9
Federal Home Loan Mtg Corp
3134cXCSl
Federal Home Loan Mtg Corp
3I34GXFA7
Federal Farm Credit Bks Funding Corp
3I33EMKT8
Federdl Home Loan Mtg Corp
3134GXFVI
Federal Home Loan Mtg Corp
3 I 34GXHD9
Federal Home Loan Mtg Corp
3I34GXJX3
Federal Home Loan Mtg Corp
3134GXIZ8
Federal Home Loan Banks
3l30AKQ74
Federal Home Loan Mtg Corp
3134GX22
Federal Home Loan Banks
3I3OAKPC4
Federal National Mortgage Asso.
313sG06R9
Federal Home Loan Banks
3 l30AL3S I
BOOKVALUE
UNREALIZED
GArN(LOSS):
THIS MONTH
ESTIMATED
EARNINGS:
ANNUAL
THIS MONTH
**
1t-12-20lt-12-25 c
11-25-20ll-25-25 cI l-30-201l-26-2s c
t2-17-2012-17-25 c
12-17-20t2-17-25 c12-23-2012-23-25 c
0t-05-210l-05-26 c
01-07-21
0l-07-26 c0t-22-2t01-22-26 c
0l-22-210t-22-26 c
0t-28-21
0t-28-26 c
0t-28-2101-28-26 c
02-17-2t
02-17-26 c02-24-21
02-24-26 c
0.6000/o0.600%
0.62s%0.630%0.650%
0.6s0%0.540yo0.540o/o
0.62s%0.630%0.700%
0.700%0.s50%0.5s0%
0.520%0.520%0.625yo
0.630%0.5s0%0.550%0.600%
0.600%0.5s0%
0.5s0%0.625%0.630%
0.600%0.610%
2,000,0003,000,000
2,000,000
2,500,0002,000,000
3,000,000
2,500,0002,000,000
2,500,0002,500,000
2,000,000
2,000,000
3,000,0003,000,000
Per BNY WTC
2,000,000
1,998,280
3,000,0002,994,090
2,000,000
t,995,700
2,500,0002,488,02s
2,000,000
r,99r,840
3,000,000
2,986,3802,500,0002,485,100
2,000,000
1,987,680
2,500,000
2,481,97 52,500,0002,481,5752,000,000
t,984,440
2,000,000
1,984,320
3,000,0002,971,5303,000,000
2,968,710
(1,720)(8,120)
(5,9 l0)
(15,990)
(4,300)
(10,620)(l 1,975)(19,875)
(8, l 60)
(14,340)(13,620)
(22,6s0)(r4,900)(23,000)
(12,320)(r 8,800)( I 8,025)
(2s,9s0)(r8,42s)(26,400)(15,560)
(21,940)( r 5,680)
(21,860)(28,470)(37,1 I 0)
(31,290)(40,1 l0)
12,000
1,000
18,750
1,563
13,000
1,083
13,500
1,125
12,500
1,042
21,000
1,7s0
13,750
1,146
10,400
867
15,625
1,302
I 3,750
t,146
12,000
1,000
I1,000
917
18,750
I,563
r8,000
r,500
- CONTINUED ON PAGE 5 - 4 t:\Finance\lnvestments\2025-2026 Investments Reports\4 - October 2025 lnvestment report.xlsm Federal Home Loan Banks
313OAKYU4
7.11 Consent 18 of 27
CITY OF TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
FIXED INCOME INVESTMENTS, CONTINUED
October 31,2025
DATES: INTEREST RATES:
ACQUISITION STATED
CURRENT YIELD PAR V,A.LUE MARKET VALUE LAST MONTH
T}?E OF FIXED INCOME INVESTMENT
CUSIP NUMBER
U.S. GOVERNMENT AGENCY OBLIGATIONS. CONTINUED
Federal Home Loan Banks
3130ALCW2
Federal Home Loan Banks
3t30AKZ25
Federal Home Loan Banks
3 I3OALFS8
Federal Home Loan Banks
3130ALKQ6
Federal Home Loan Banks
313OALXV1
Federal Home Loan Banks
3l3OAMWU2
Federal Home Loan Banks
3130AN2L3
Federal Home Loan Banks
3130AN4R8
Federal Home Loan Banks
313OANFT2
Federal Home Loan Banks
3I3OANLZl
Federal Home Loan Banks
3130ANM56
Federal Home Loan Banks
3I3OANUX6
MATURITY
BOOKVALUE
UNREALIZED
GAIN/(LOSS):
THIS MONTH
ESTIMATED
EARNINGS:
ANNUAL
THIS MONTH
02-25-2102-25-26 c02-26-21
02-26-26 c03-10-21
03-t0-26 c03-30-21
03-30-26 c
04-22-2104-22-26 c06-30-21
06-30-26 c07-13-21
07-13-26 C
0't-29-21
07-29-26 C
08-24-2108-24-26 c
08-26-2r
08-26-26 c
08-27-2108-27-26 c09-28-21
09-28-26 C09-28-2109-28-26 c
0.625%
0.630%0.650%0.660%
0.800%0.810%
1.030%1.040%1.100%
t.tt0%
1.000%1.020%1.020%1.040%
1.125%t.150%1.050%1.070%
0.900%0.920%
r.050%1.0'700h
1.100%t.t30%
0.900o/o0.920%
3,000,000
3,000,0003,000,000
2,500,000
2,500,0003,000,000
3,000,000
3,000,0003,000,000
2,s00,0002,500,000
3,000,000
3,000,000
PeTBNYWTC
3,000,0002,969,4903,000,0002,968,650
3,000,0002,967,4802,500,000
2,470,7502,500,0002,467,0503,000,000
2,946,540
3,000,0002,942,4303,000,0002,941,410
3,000,000
2,934,120
2,500,0002,440,850
2,500,0002,444,6503,000,0002,928,360
3,000,0002,923,110
(30,5 l 0)(39,720)
(3 1,350)(40,080)(32,s20)
(40,320)(29,2s0)
(35,025)(32,9s0)(38,225)(53,460)
(58,410)(57,570)(62,370)(58,590)
(62;760)(65,880)(69,150)
(59,150)(62,e1s)(55,3s0)
(58,225)(7r,640)(74,880)
(76,890)(80,670)
I 8,750
1,5 63
19,500
t,625
24,000
2,000
?5 750
2,146
27,500
2,292
30,000
2,500
30,600
2 550
33,750
2,813
31,500
2,625
22,500
1,875
26,250
2,I8 8
33,000
2,750
27,000
) )50
- CONTINUED ON PAGE 6 - 5
Federal Home Loan Banks
3I3OANXS4
T:\Finance\lnvestments\2025-2026 lnvestments Reports\4 - October 2025 lnvestment report.xlsm
7.11 Consent 19 of 27
CITY OF TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
FIXED INCOME INVESTMENTS, CONTINUED
October 31,2025
DATES: INTERESTRATES:
ACQUISITION STATED
MATURITY CURRENTYIELD
UNREALIZED
GArNi(LOSS):
THIS MONTH
PARVALUE MARKETVALUE LASTMONTH
T}?E OF F'IXED INCOME INVESTMENT
CUSIP NUMBER
U.S. GOVERNMENT AGENCY OBLIGATIONS. CONTINUED
Federal Home Loan Banks
313OANXUg
Federal Home Loan Banks
313OANYR5
Federal Home Loan Banks
3l3oAPCD5
Federal Home Loan Bks
3 I 30APJ55
Federal Home Loan Bks
3I3OAPJB2
Federal Home Loan Bks
313OAPDQ5
Federal Home Loan Bks
313oAPFQ3
Federal Home Loan Bks
3I3OAPFRI
Federal Home Loan Bks
3I3OAPFU4
Federal Home Loan Bks
3 l3OAPLP8
Federal Home Loan Bks
3I3OAPNK7
Federal Home Loaa Bks
3 I3OAPPL3
Federal Home Loan Bks
313OAPXT7
BOOKVALUE
ESTIMATED
EARNINGS:
ANNUAL
THIS MONTH
09-30-2109-30-26 c09-30-2t
09-30-26 c
l0-21-21
10-21,26 c10-26-21t0-26-26 c
10-26-21t0-26-26 c
10-28-21t0-28-26 cl0-28-21
10-28-26 ct0-28-2110-28-26 c
10-28-21t0-28-26 c11-16-21
11-16-26 cI 1-18-21
11-18-26 Ct1-23-21
tl-23-26 c12-17-2112-17-26 c
03-29-22
03-29-27 c
1.000%1.030%
0.9s0%
0.970%
r.000%
1.030%1.250%
1.280%t.190%1.1s0%
1.250%1.280%
1.100%1.t30%l.l20yo
1.1s0%1.050%1.080%
1.375%1.410%1.3',75%
t.4t0%
1.450%1.490%
1.600%r.640%
2.35lyo2.400%
3,000,000
2,500,000
2,500,000
3,000,0003,000,000
3,000,000
2,000,000
2,000,0002,000,000
2,500,000
3,000,000
3,000,000
2,000,000
2,000,000
Per BNIY WTC
3,000,000
2,922,930
2,500,0002,437,4252,s00,000
2,434,1753,000,000
2,928,3603,000,0002,923,140
3,000,0002,926,4402,000,000
1,948,100
2,000,000
1,948,480
2,000,000
|,947,140
2,500,000
2,438,87 53,000,000
2,92s,r803,000,000
2,927,190
2,000,000
1,953,340
2,000,000
1,962,040
(77,070)(80,400)
(62,s7s)(65,600)(65,82s)
(69,s7 s)(71,640)
(7s,270)(76,860)(80,s50)
(73,s60)(76,9s0)
(51,900)(s4,420)(s1,520)
(54,000)(52,860)(55,460)
(6t,t2s)(63,725)
(74,820)(78,060)
(72,810)(75,8 l 0)
(46,660)(49,060)
(37,960)(38,760)
30,000
2,500
23,750
1,979
25,000
2,083
3',7,s00
3,125
33,7s0
2,813
37,500
3,125
22,000
1,833
22,400
1,867
21,000
1,750
34,375
2,86s
41,250
3,438
43,500
1 6)\
32,000
2,667
47,000
3,917
- CONTINUED ON PAGE 7 - 6 t:\Finance\lnvestments\2025-2026 lnvestments Reports\4 - October 2025 lnvestment report.xlsm Federal Home Loan Bks
3t30ARA68
7.11 Consent 20 of 27
CITY OF TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
FIXED INCOME INVESTMENTS, CONTINUED
October 31,2025
DATES: INTEREST RATES:
ACQUISITION STATED BOOKVALUE
UNREALIZED
GArN/(LOSS):
THIS MONTH
ESTIMATED
EARNINGS:
ANNUAL
THIS MONTH
TYPE OF F'IXED INCOME INVESTMENT
CUSIP NUMBER
U.S. GOVERNMENT AGENCY OBLIGATIONS. CONTINUED
Caterpillar Financial Services Corp
l49l3UAY6
Cintas Corporation No. 2
l7252MARl
Citigroup Inc
172967P28
Cummins Inc
23t02tAY2
Astrazeneca Finance LLC
04636NAE3
National Securities Clearing Corp
637639AK1
USAA Capitol Corp
90327QD44
HSBC USA InC
40428HR95
Target Corp
87612F.8U9
PNC Bank NA
69353PG26
Porsche Innovative Lease Owner Trust
'73329KAD8
BMW Vehicle Lease Trust 2025-1
096912AE0
Freddie Mac Multifamily Structured Pass
3137H9QT9
MATURITY CURRENT YIELD PARVALUE MARKETVALUE LASTMONTH
04-24-25 4.400%
03-03-28 4.3s0%
05-02-25 4.200Yo
05-0r-28 c 4.180%0s-07-25 4.643%05-07-28 C 4.6100/0
05-09-25 4.250Yo
05-09-28 c 4.220%
05-07-25 1.750%05-28-28 c 1.850%
04-23-2s 5.000%
05-30-28 c 4.880%06-02-2s 4375%06-01-28 c 4.3400h
06-03-25 4.6s0%
06-03-28 4.590%
06-10-25 4.350%
06-15-28 c 4.310%
10-08-25 4.429Yo
0'7-21-28 c 4.410v"
05-21-25 4.610%
t0-20-28 4.570%
06-r0-2s 4.490%
10-25-28 4.4500/0
07-22-25 4.ss8%0l-01-29 4.s30%04-16-25 4.900%
02-22-29 C 4.780y"
- CONTINUED ON PAGE 8 - 600,000 455,000 1,100,000 75,000 700,000 1,000,000 435,000 I,125,000 190,000 750,000 270,000 495,000 1,035,402 590,000 Per BNY WTC
600,240606,7s6454,418
456,702
1,100,000
I,107,084
74,948'15,563
650,202663,544
1,015,5901,024,590
434,178
439,006
1,r24,9611,139,7ls
I 89,99819t,116
754,553
753,61s
269,971272,512
494,955499,748
t,037,944t,04t,343
598,07'7605,222
6,s166,1982,2842,5947,084
7,557
615
623
13,342
12,985
9,0009,4304,8294,855
14,75416,07t
1,71 81,830
(e38)
0 26,400
2,200
t9,l l0
1,593
51,073
4,256
3,1 88
266
12,250
1,021
50,000
4,167
19,031
1,586
52,313
4,359
8,265
689
33,218
2,768
12,447
r,037
)) ))6
t,852
4'7,194
3,933
28,9r0
2,409
2,5413,1 704,793
5,5803,399
6,8027,1457,806
7 Bristol-Myers Squibb Co
1 l0l22EFl
T:\Finance\lnvestments\2025-2026 Investments Reports\4 - October 2025 lnvestment report.xlsm
7.11 Consent 21 of 27
CITY OF TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
FIXED INCOME INVESTMENTS, CONTINUED
October 31,2025
DATES: INTEREST RATES:
ACQUISITION STATED
MATURITY CURRENT YIELD
UNREALIZED
GArN(LOSS):
BOOKVALUE THISMONTH
PARVALUE MARKETVALUE LASTMONTH
TYPE OF FIXED INCOME INVESTMENT
CUSIP NUMBER
U.S. GOVERNMENT AGENCY OBLIGATIONS. CONTINUEDAstrazeneca Finance LLC 04636NAL7
BMW US Capital LLC
05565E8J3
Bank of New York Mellon
06405LAH4
American Express Co
0258168D7
Bank of America Corp
06051GMT3
BMW Vehicle Lewe T rust 2025 -2
O5594FIAE3
National Rural Utilities Cooperative
63743tff56
ROCHE Holdings Inc
771 196CPS
Kubota Credit Owner Trust 2025-2
50t|7LAC2
Accenture Capital Inc
00440KAB9
Honda Auto Receivables 2025-2 Owner Trust
43792lADL
Morgan Stanley
6l748UAK8
Toyota Auto Receivables 2025-8 Owner Trust
8923lHAD8
ESTIMATED
EARNINGS:
ANNUAL
THIS MONTH
04-16-25
02-26-29 c
07-10-25
04-t8-29
04-22-25
04-20-29 c04-25-25
04a5:29 c05-09-2s
05-09-29 c
t0-t5-2s
05-25:29
06-26-2s
06-15-29 c
l0-t 5-25
09-09-29 c
06-25-2509-17-29
10-15-2510-04-29 c
05-08,25
10-ls-29t0-22-25
l0-18-29 c
04-30-25
t1-15-29
05-12-25
1I-20-29
4.850%
4.730%3.625%3.700%
4.729%4.6s0%
4.731%4.660%4.623%4.570%
4.030%4.030%5.t50%
4.970%4.203%4.t80%
4.420%4.380%4.050%4.060%
4.1s0%4.t40%
4.133%4.140%4.340%
4.310%4.350%4.330%
590,000
650,000
250,000630,000
1,1 1s,000
730,000
700,000
l,150,000
255,000
I,17s,000
3 15,000
555,000
6 I 5,000
2 I 0,000
Per BNY WTC
s96,903
604,579
627,198
637,34s250,000
2s3,980630,000
639,419
1,1 15,0001,127,979
729,982729,237
718,452725,004
1, I 55,635I,155,658
255,000
257,282
1,175,0241,t72,850
314,965
3 I 6,030555,000
553,440614,965619,657
209,986
210,942
7,6768,396
10,147
8,91 8
3,980
4,138
9,4199,979
12,97913,93 8
(7 4s)
0 6,5526,783
23 0
2,2832,555
(2,174)
0 1,065
l, 180
(1,560)
0 4,6925,1 65
957
1,393
28,615
2,385
23,563
1,964
11,823
985
29,805
2,484
51,546
4,296
29,419
2,452
36,050
3,004
48,335
4,028
11,271
939
47,588
3,966
13,073
1,089
22,938
t,9t2
26,691
2,2249,135
761
- CONTINUED ON PAGE 9 - 8
BofA Auto Trust 2025-1
055948AD8
T:\Finance\lnvestments\2025-2026 lnvestments Reports\4 - October 2025 lnvestment report.xlsm
7.11 Consent 22 of 27
CITY OF'TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
FIXED INCOME INVESTMENTS
October 31,2025
DATES: INTERESTRATES:
ACQUISITION STATED BOOKVALUE
UNREALIZED
GAIN/(LOSS):
THIS MONTH
ESTIMATED
EARNINGS:
ANNUAL
THIS MONTH
TYPE OF FIXED INCOME INVESTMENT
CUSIP NUMBER
U.S. GOVERNMENT AGENCY OBLIGATIONSHyundai Auto Receivables Trust 2025-B 44935l{.1.D7
Nissan Auto Receivables 2025-A Owner Trust
6548 I GADT
USAA Auto Owner Trust 2025-A
90327H1.C3
Freddie Mac Multifamily Structured Pass
3I37HKXJ8
Freddie Mac Multifamily Structured Pass
3I37HLJAI
Freddie Mac Multitamily Structured Pass
3I37HLXV9
Ally Auto Receivables Trust 2025-l
02008KAC7
Freddie Mac Multifamily Structured Pass
3l37HLY48
American Express Credit Acct. Master Trust
02582JKP4
GM Financial Consumer Automobile Rec. Trust
3625491'D9
T-Mobile US Trust
87268MAA3
State Street Corp
857477D86
Walmart Inc
93 1 l42FN8
MATURITY CIJRRENT YIELD PAR V,A.LUE MARKET VALUE LAST MONTH Per BNY WTC
06-11-25
t2-17-29
05-27-25
t2-17-29
l0-09-25t2-17-29
04-24-25
0 I -0 l-30
05-29-25
02-01-30
06-12-25
02-0 l-30
t0-16-25
03- I 5-30
06-26-2504-0 I -3005- I 3-2504-15-30
05-14-25
04-16-30
08-06-25
04-22-3004-24-2504-24-30 C
04-28-25
04-28-30 C
05-02-2505-01-30 c
4.360%
4.320o/o4.490%4.450%
3.950%3.950%
4.410o/o4.350%4.513%
4.4400h4.348%
4.300%
3.960%3.9600/o4.404%4.340%
4.280o/o4.240%
4.280o/o4.250%4.340%
4.320o/o4.834%
4.710o/o4.350%4.290%
4.200%4.1600/o
360,000
1,060,000
3 50,000
525,000640,000
r,485,000
3 10,000
750,000
1,045,000
245,000280,000
280,000
4r 5,000
700,000
359,967
363,127
1,059,7961,070,024
349,969
349,911
524,982532,291
639,982
651,146
1,484,947
1,502,182
309,956
309,758
749,999760,394
1,044,981
1,055,032
244,964
246,5022'.79,995
281,606280,000287,468
414,282
420,939
699,629
705,999
3,1 593,524
10,227I 3,057
(58)
0 7 ?096,803
11,164I 0,837
t7,23615,718
(1e8)
0 10,395
9,614
10,05 I10,193
1,53 8
r,9481,610
1,996
7,468'7,543
6,6s77,6t16,370
6,0 l3
15,696
1,3 08
47,594
? 966
13,825
1,152
23,153
1,929
28,883
2,407
64,568
5,38r
t2,276
r,023
33,03 0
2,753
44,726
3,727
10,486
874
17,t52
1,0 l3
I 3,535
1,128
18,053
1,504
29,400
2,450
Colgate-Palmolive Co
194162AT0
9 - CONTINUED ON PAGRl"0.n-."ttnvestments\2025-2026 lnvestments Reports\4 - october 2025 lnvestment report.xlsm
7.11 Consent 23 of 27
CITY OF'TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
FIXED INCOME II{VESTMENTS
October 31,2025
DATES: INTEREST RATES:
ACQUISITION STATED
MATURITY CURRENT YIELD
UNREALIZED
GArN(LOSS):
TEIS MONTH
PARVALUE MARKETVALUE LASTMONTH
Per BNY WTC
1,600,000 2,439
582
950,000
TYPE OF FIXED INCOME INVESTVIENT
Freddie Mac Multifamily Structured Pass
BA Credit Card Trust
Toyota Motor Credit CorpWF Card Issuance Trust
National Securities Clearing Corp
Citibank NA
Freddie Mac Multifamily Structured Pass
John Deer Capitat CorpAnalog Devices Inc
Citibank Credit Card Issuance Trust
Freddie Mac Multifamily Structured Pass
ESTIMATED
EARNINGS:
ANNUAL
TIIIS MONTH
U.S. GOVERNMENT AGENCY OBLIGATIONS
Freddie Mac Multifamily Structured Pass
CUSIP NUMBER
3 t37HN4R6
3 t37t{N689
05522RDKl89236TNJ0
92970Q4r4
6376394Q8
17325F8P2
3I37HMC65
244228yE3032654BF4
l7305EHA6
3137HMCE8
09-30-2s
05-0 I -30
09-29-25
05-0 I -30
06-12-25
05- I 5-3 0
05-15-25
05-l 5-3 0
06-10-2505-15-3 0
05-20-25
05-20-30 C
05-29-2505-29-30 c
07-17-25
06-0 I -30
06-05-25
06-05-3 0
06-16-25
06-15-30 c
05-26-25
06-21-30
07-31-25
07-0 I -3008-07-2s
07-0 1 -3 0
4.361%
4.310%4.421%
4.360%4.310%
4.2600/o4.8000/0
4.680%
4.340o/o4.290%4.700%
4.600%4.914%
4.7800A4.329%
4.280o/o4.550o/o
4.480o/o4.500o/o
4.440o/o4.300o/o
4.2600/o4.266%
4.230o/o4.290%
4.250o/o
685,000
8 I 0,000
1,325,000
l,190,000
6 r 0,000
1,470,000
5 15,000
I, I 25,000
1,500,000
1,505,000
r,175,000
964,221963,833
684,997
692,662
809,077
830,185
1,324,9781,339,753
1,189,2621,216,620
6 I 0,000
627,330
1,469,9721,485,141
514,727
522,684
1,124,0r01,141,200
1,499,5931,514,772
1,503,4141,518,491
1,173,3191,187,211
(388)
0 7,6547,964
21,109
20,728
14,775
14,419
27,358
27,322
17,330
1 6,84815,16814,555
7,9578,420
t7,190I 5,593
15,179
16,27515,077
12,42513,892
11,337
BOOKVALUE
1,6t7,3131,619,751
69,776
5,8 15
42,000
3,500
29,524
2,460
3 8,880
3,240
57,505
4,792
55,930
4,661
29,975
2,498
63,636
5,3 03
23,433
1,9s3
s0,625
4,219
64,500
5,375
64,203
5,3 50
50,408
4,201
Freddie Mac Multifamily Structured Pass
3l37HMCK4
- CONTINUE?0ON PAQS'll"ar'nvestments\202s-z02G tnvestments Reports\4 - october 202s rnvestment report.xrsm
7.11 Consent 24 of 27
CITY OF TULARE
SUMMARY TREASURER'S REPORT, CONTINUED
F'IXED INCOME INVESTMENTS
October 31,2025
DATES: INTERESTRATES
TYPE OF FIXED INCOME INVESTMENT ACQUISITION STATED
CUSIP NUMBER
U.S. GOVERNMENT AGENCY OBLIGATIONS
American Express Credit Acct. Master Trust
02582JKV1
Chase Issuance Trust
r6rs7tHZj
Freddie Mac Multifamily Structured Pass
3137HNN46
United States Treasury Note
9|28CHZ7
Chase Auto Owner Trust 2025-2
t6l44MAD6
TOTAL FIXED INCOME INVESTMENTS
**All are in safekeeping with BNY Western Trust Company
MATI-IRITY
07-22-2507-15-30
07-25-25
07-15-30
1 0-1 6-25
09-01-30
t0-30-2s
09-30-30
10-29-25l0-25-30
CURRENTYIELD PARVALUE MARKETVALUE LASTMONTH
BOOKVALUE
UNREALIZED
GArN/(LOSS):
THIS MONTH
9,8889,3 899,1427,9r7
(108)
0 ( 13,708)
0 (2,248)
0 (1,329,631)(t,520,642)
ESTIMATED
EARNINGS:
ANITTIAL
TIIIS MONTH
N/A
2.020Yo
4.300o/o4.250%
4.160%4.130%4.290%
4.270%4.6250/o4.450%
3.860%3.870%
8s0,000
1,195,000
765,000
3,000,000
735,000
N/A
849,878
859,76s
1,194,976
1,204,t18
773,410773,302
3,133,8283,120,120
734,971732,723
153,863,535
152,533,904
36,ss0
3,046
49,712
4,t43
33,048
2,754
138,750
11,563
28,37 |
2,364
3,074,824
256,235
- UA: Unrestricted Investments
I I T:\Finance\lnvestments\2025-2025 lnvestments Reports\4 - October 2025 tnvestment report.xlsm
7.11 Consent 25 of 27
CHANGES IN BALANCES AND YIELDS:
CATEGORY
Total Investments
Unrestricted Investments
Restricted Investments
Local Agency Investment Fund (LAIF)
Fixed Income Investments (Total)TRANSACTIONS (BOOKVALUE): *CATEGORY Fixed Income Investments
CITY OF TULARE
TREASURER'S EXECUTIVE SUMMARY
October 31,2025
BOOK VALUE
MARKET VALUE
DIFFERENCE
OCTOBER SEPTEMBER CHANGE ocT
N/A
2.104%
AVERAGE STATED YIELD
SEPN/A
1.964%
CHANGE
242,73t,331
24t,477,988
(1,2s3,342)
226,713"137
225,459,795
(1,2s3,342)
16,018,194
I6,018,194
0 39,536,1 83
39,612,47 I
76,288
1s3,863,535
I 52,533,904
242,711,906
241,235,2I3
(1,476,692)
226,316"745
224,840,052
(1,476,692)
16,395,t61
I 6,395, I 6t
39,1 08,96439, I 84,427
75,464
153,556,940
152,004,783
19,425
242,775
??? ?{n396,392
6l9,742
223,350
(376,967)
(376,e67)
0 427,219
428,044
824
306,s9s
529,121
N/A
0 N/A N/A
0.140%
N/A
-0.062%
0.220%
1,500,000.00
3,000,000.00
364,836.s0
3,000,000.00
r,500.000.00
(1"329,631) (1,s52,156)
PURCHASESPNC BankNABMW Vehicle Lease Trust 2025-2
Roche Holdings lnc.
Accenture Capital Inc.
Morgan StanleyUSAA Auto Owner Trust 2025-4Ally Auto Receivables Trust 2025-1 Freddie Mac Multifamily Structured PassUnited States Treasury Note Chase Auto Owner Trust
))) \)A7 53,615
729,982.04
1,155,635.001,175,023.50
5s5,000.00349,969.27309,9s5.73773,410.41
3,133"828.13
732,722.75
9.669.141.83
4.150Yr 4.2l2Yo2.020yo 1.800%
SALES / CALLS
Federal Farm Credit Bks Funding Corp,0.53o/o
Federal Home Loan Mtg Corp,0.57o/o
Freddie Mac Multifamily Structured Pass
Federal Home Loan Mtg Corp,0.6l%Federal Home Loan Mtg Corp,0.62Vo
9.364.836.50
12 l\Finan@\lnvestments\2025-2026 lnvestments Reports\4 - October 2025 tnvestment repod.xlsm
7.11 Consent 26 of 27
Created:
By:
Status:
Transaction lD:
2025-12-29
Sandra Jimenez ([email protected])
Signed
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4 - Cctobey 2*25 Er-'lvestment report
FinalAudit Report 2025-12-29
"4 - October 2025 lnvestment report" History
* Document created by Sandra Jimenez ([email protected]) 2025-12-29 - 9:39:32 PM GMT
ilTr Document emailed to Mark Roberls ([email protected]) for signature 2025-12-29 - 9:39:37 PM GMT
f) emaitviewed by Mark Roberts ([email protected]) 2025-12-29 - 9:49:01 PM GMT
4 Document e-signed by Mark Roberts ([email protected]'gov) Signature Dale:2025-12-29 - 9:49:19 PM GMT - Time Source: server S Agreement completed.
2025-12-29 - 9:49:19 PM GMT
tr Adobe Aerobat $ign
7.11 Consent 27 of 27
Staff Report
Meeting: City Council
Date: January 20, 2026
Department: General Services
Submitted by: Manny Correa, General Services Director
Agenda Title: Mefford Field Airport Hangar Lease Agreement
RECOMMENDED ACTION
Approve the proposed Airport Hangar Lease Agreement (“Agreement”) between the City of Tulare and the Tulare Mosquito Abatement District; and authorize the City Manager to execute the Agreement and all necessary documents.
SUMMARY
The City of Tulare entered into an agreement with the Tulare Mosquito Abatement District (“District”) in 2006, which was subsequently extended in 2021, for the lease of a hangar at the Mefford Field Airport for purposes of airplane storage and related uses. The District approached the City to request leasing an additional hangar at Mefford Field Airport for the parking, staging, and storage of vehicles, equipment, and supplies used in mosquito abatement, including the storage of pesticides and other chemicals, all in compliance with applicable local, state, and federal laws and regulations. The proposed Agreement is for a ten (10) year term expiring on July 31, 2036; however, the Tulare Mosquito Abatement District may extend the Agreement for an additional term of ten (10) years, provided the District is compliant with all contract terms at the time of extension.
FISCAL IMPACT & FUNDING SOURCES
There is no fiscal impact associated with this action. The District will pay the City the sum of one thousand one hundred dollars ($1,100.00) per month for use of an airport hangar at the Mefford Field Airport, with adjustments to the rent amount occurring annually should the term of the Agreement be extended beyond July 31, 2026.
ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA).
POTENTIAL CONFLICTS OF INTEREST
Staff is not aware of any conflicts of interest.
LEGAL REVIEW
The proposed agreement was reviewed and approved by the City Attorney’s Office.
PUBLIC NOTICE
This item does not require a public hearing and was noticed as a part of the agenda.
ALTERNATIVE ACTION
1. Approve with changes
2. Deny
3. Table
ATTACHMENTS
1. Airport Hangar Lease Agreement
Reviewed/Approved:
Item #: 7.12
Consent
7.12 Consent 1 of 18
1 AIRPORT HANGAR LEASE AGREEMENT
This Airport Hangar Lease Agreement (“Lease Agreement”) entered into on _________________, 2025 (“Execution Date”), by and between the City of Tulare (“Landlord” or “City”) and Tulare Mosquito Abatement (“Tenant”). Landlord/City and Tenant may be individually referred to herein as a “Party” or collectively as the “Parties”.
R E C I T A L S:
A. Landlord is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of the City of Tulare.
B. Landlord is the owner and proprietor of the Mefford Field Airport located in the City of Tulare, and is the owner of certain real property described herein as the “Premises.” C. Landlord currently leases to Tenant and Tenant currently leases from Landlord a separate airport hangar at the Mefford Field Airport for the purposes of airplane storage, airport related uses, and for purposes incidental thereto.
D. Landlord and Tenant desire to enter into this Lease Agreement for the purposes of vehicle storage, airport related uses, and for purposes incidental thereto (“Purposes”) on the terms and conditions set forth herein.
E. Tenant is a California special district duly organized under the Mosquito Abatement and Vector Control District Law pursuant to Health and Safety Code section 2000, et seq., who is ready, willing and able to enter into this Lease Agreement for these Purposes.
F. Landlord has determined that it is in the public interest and benefit to contract with Tenant for these Purposes.
NOW, THEREFORE, for valuable consideration, the parties agree as follows:
AGREEMENT
SECTION 1. RECITALS
The above recitals are true and correct and are hereby incorporated as terms and conditions of this Lease Agreement.
SECTION 2. PREMISES
2.1. Premises Defined. Landlord hereby leases to Tenant, and Tenant hereby leases from Landlord, the portion of real property located at the Mefford Field Airport and commonly referred to as 6525 Dale Fry Road, Tulare, CA 93274 (the “Premises”).
7.12 Consent 2 of 18
2 2.2. Condition of the Premises. Tenant accepts the Premises “AS IS,” subject to all applicable municipal, state and federal laws, ordinances, regulations and policies governing and regulating the use of the Premises, and any covenants or restrictions of record. Tenant acknowledges that neither the Landlord nor its agents have made any representation or warranty as to the physical state of the Premises, or any present or future suitability of the Premises.
SECTION 3. TERM
3.1 Term. This Lease Agreement shall commence on the Execution Date and terminate on July 31, 2036.
3.2 Extensions. Tenant shall have the right to extend this Lease Agreement one (1) time for an additional ten (10) years, provided Tenant is in good standing at the time of such extension and provided further that Tenant provide Landlord written notice of said election at least one hundred and eighty (180) days prior to July 31, 2036. All terms and conditions shall remain in full force and effect in the event of such extension.
SECTION 4. BASIC RENTAL OBLIGATION
4.1. Rental Amount. Tenant agrees to pay to Landlord as rent for the Premises, the sum of one thousand one hundred dollars ($1,100.00) per month in advance, all due and payable on or before the 1st day of each and every month throughout the term of this Lease Agreement.
Said rent shall be paid to Landlord without deduction, offsets, prior notice or demand.
Any payment by Tenant or acceptance by Landlord of a lesser amount than shall be due from Tenant shall be treated as a payment on account. The acceptance by Landlord of a check for a lesser amount with an endorsement or statement thereon, or upon any letter accompanying such check, that such lesser amount is payment in full shall be given no effect, and Landlord may accept such check without prejudice to any other rights or remedies which Landlord may have against Tenant. The acceptance of Landlord of a check for a lesser amount shall not constitute a waiver, at any time, of the terms, conditions, or covenants of this Lease Agreement or of any other terms, conditions or covenants contained herein, nor of the strict and prompt performance thereof.
4.2. Late Charges. In the event that Tenant fails to pay the rent described in Section
4.1 within ten (10) calendar days after such payment is due, Tenant shall be obligated to pay a late charge in the amount of ten percent (10%) of the rent amount for that month (“Late Charges”). Late Charges shall constitute additional rent and shall be payable with the next monthly installment of rent.
4.3. Rental Adjustments. Commencing on the first day of the anniversary date of this Lease Agreement, and on each successive anniversary date of this Lease Agreement thereafter, the previous year’s monthly fixed rent shall be adjusted upward by multiplying the percentage increase or decrease in the California Consumer Price Index (CPIU) for all urban consumers, all items, for the previous year from April 1 to March 31. Said rent adjustment will become effective January 1st of each year, based on the previous year’s figures.
7.12 Consent 3 of 18
3 SECTION 5. CONTROL OF ACCESS
Tenant shall have the right of ingress and egress across the Mefford Field Airport in order to gain access to the Premises, but Tenant shall not damage the buildings or other property of the Landlord or any other person in so doing. However, Landlord, at its option and in its sole discretion, may at any time control and limit access to, in or about, the Mefford Field Airport for the public health, safety, welfare, or any public purpose. Landlord shall not be liable or responsible for any damages arising therefrom to the Premises, buildings, structures, installations or improvements thereon.
Tenant further agrees any such action by Landlord does not entitle Tenant to a proration of any rent set forth in Section 4.1 of this Lease Agreement. Should Landlord control or limit access to, in or about, the Mefford Field Airport under this Section 5 for a period in excess of seven (7) calendar days, Tenant shall have the option to immediately terminate this Lease Agreement upon written notice to Landlord.
SECTION 6. PERMITTED USE AND ACTIVITY
6.1. Permitted Use. Tenant may use the Premises to support the general operations of the Tenant, which includes, but may not be limited to, the parking, staging, dispatch and storage of Tenant-owned vehicles and for the parking, staging, dispatch and storage of vehicle related equipment; preparation of equipment and supplies used in mosquito abatement; employee reporting and mobilization; handling and secure storage of pesticides, larvacides, other chemicals and materials used in mosquito abatement in compliance with all applicable local, state and federal laws and regulations; minor equipment maintenance; and administrative functions associated with mosquito control operations. In the event that Tenant seeks to substitute vehicles other than those listed as Permitted Vehicles, Tenant must submit a proposed vehicle identification form (Exhibit 1) to the City’s Airport Manager, along with proof of insurance in compliance with Section 13, below, for the City’s Airport Manager’s written consent. The City’s Airport Manager may request documents confirming an ownership interest in the proposed vehicle or other documents as deemed necessary in his/her reasonable discretion.
If Tenant stores, or permits the storage, of any vehicle that is not a Permitted Vehicle, at the Premises, such vehicle(s) may be subject to impoundment, at the discretion of the City’s Airport Manager, together which constitutes an event of default under this Lease Agreement. The failure to impound any unauthorized vehicle on the part of the City’s Airport Manager shall not create any right for Tenant to continue to use the Premises for the storage of any vehicle that is not included in the Permitted Vehicles, nor shall it be deemed a waiver by Landlord of any rights hereunder.
Any motor vehicle of Tenant, or of Tenant’s guests, not parked within the Premises shall be parked in designated parking areas. Commercial vehicles, large trucks with more than two axles, campers, and busses, may not be stored inside the Premises and are prohibited under this Lease Agreement.
6.2. Mefford Field Airport Rules and Restrictions. Landlord shall have the right from time to time during the term of this Lease Agreement to promulgate rules and regulations and
7.12 Consent 4 of 18
4 amendments and additions thereto for the safety, care and cleanliness of the Premises and all other portions of the Mefford Field Airport. Upon delivery of a copy of such rules and regulations or any amendments or additions thereto, Tenant shall comply with said rules and regulations and any amendments or additions thereto. Any and all significant modification to the City’s Mefford Field Airport Rules and Regulations proposed by the City’s Airport Committee shall be noted to all Tenant and an opportunity provided for Tenant to comment on the proposed changes before they become effective. If there is any conflict between the City’s Mefford Field Airport Rules and Regulations and any provisions of this Lease Agreement, the provisions of this Lease Agreement shall prevail.
6.3. Additional Use Restrictions. Except as otherwise specified in Section 6.1, Tenant is expressly prohibited from conducting any other use, activity or operation in, on or about the Premises. Tenant shall be prohibited from: (i) conducting heavy equipment maintenance or causing heavy equipment maintenance to be conducted in, on or about the Premises; (ii) storing any item other than Permitted Vehicles, ancillary vehicle, and aircraft equipment in violation with the City’s Mefford Field Airport Rules and Regulations, the Tulare Airport Hangar and Tiedown Policy, the Uniform Fire Code, the Uniform Building Code, Federal Aviation Administration Rules and Regulations or any other applicable federal, state, or local laws, rules or regulations; (iii) conducting commercial activity of any nature whatsoever without first obtaining a commercial Operators Permit; (iv) any type or form of residential use, (v) place or display any sign, display, advertisement or decoration on the premises without the prior written consent of the Landlord, and (vi) using or occupying the Premises, or permit any act or omission in or about the Premises in violation of any Applicable Law as defined below.
6.4. Material Breach. Tenant’s failure to comply with this Section 6 shall be deemed a material breach of this Lease Agreement.
SECTION 7. COMPLIANCE
7.1. Applicable Law. Tenant shall comply with all applicable municipal, county, state or federal laws, ordinances, rules, regulations, policies and programs in effect or hereinafter adopted by the City of Tulare, the County of Tulare, the State of California or the United States (“Applicable Law”). Tenant shall discontinue immediately any use of the Premises which is declared by any governmental authority to be a violation of Applicable Law.
7.2. Compliance with Access System. Landlord has implemented a keypad entry system at the Mefford Field Airport to prevent unauthorized access. Tenant agrees to comply fully with the use of Landlord's keypad entry system to access the Premises. Tenant's guests and their vehicles may have authorized access to the Mefford Field Airport only when Tenant's guests' access occurs with and simultaneous to Tenant's access. Tenant assumes all responsibility for the acts and/or omissions of Tenant's guests while on the Mefford Field Airport property.
7.3. NFPA 409: Standard on Aircraft Hangars. Tenant shall maintain in the Premises during this Lease Agreement, not less than one (1) 2A20BC type fire extinguisher on the premises and Tenant shall inspect all such fire extinguisher not less frequently than once each month to assure that the said extinguisher(s) are fully charged and in good, operational
7.12 Consent 5 of 18
5 condition.
SECTION 8. TENANT’S OBLIGATION TO PAY TAXES
Tenant agrees to pay all lawful taxes and assessments which at any time may be levied by the federal, state, or county government, or by the City of Tulare or any tax or assessment levying body upon any interest in this Lease Agreement or any possessory right which Tenant may have in or to the Premises covered hereby or the improvements thereon by reason of its use or occupancy thereof or otherwise, as well as all taxes and assessments on goods, merchandise, fixtures, appliances, equipment and property owned by it on or about the Premises.
SECTION 9. ASSIGNMENTS SUBJECT TO APPROVAL; EXPRESS
RESTRICTION OF SUBLEASING
Tenant shall not assign, hypothecate, or in any manner transfer any interest in this Lease Agreement to any person or entity directly or indirectly, by operation of law or otherwise, without first securing Landlord’s express and written approval of such transfer. Any attempt by Tenant to assign, hypothecate, or transfer an interest in this Lease Agreement, and without the express written approval of Landlord, shall be null and void and any purported assignee shall acquire no right or interest by reason of such attempted assignment or transfer. Any purported assignee who improperly receives or makes a transfer of Tenant’s interest in this Lease Agreement, and does so in violation of this Agreement, shall be jointly and severally liable with Tenant for contract damages under California Civil Code Sections 1995.320 and 1995.330.
The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Tenant or of any general partner or syndicate member of Tenant, if a partnership or joint venture or syndicate exists, which shall result in changing the control of Tenant, shall be construed as an assignment of this Lease Agreement. “Control” means fifty percent (50%) or more of the voting power of the corporation.
Tenant agrees to be bound by an express restriction on any and all forms of subleasing of the Premises as required by this Lease Agreement. This express restriction on subleasing contained herein is consistent with California Civil Code section 1995.230.
SECTION 10. MAINTENANCE, REPAIR AND ALTERATION OF TENANT
IMPROVEMENTS
10.1. Maintenance of the Premises. At Tenant’s sole cost and expense, Tenant agrees to maintain, repair, and keep in good order, condition, and appearance, the Premises and the improvements constructed thereon, including the hangar structure, in a safe, clean and sanitary condition, in substantially similar condition as exists at the time of execution of this Agreement. Tenant is expressly prohibited from materially altering the hangar structure, floor, walls, exterior or adjoining common use areas, or constructing any structure or facility within the hangar, unless prior written consent is first had and obtained from the City’s Airport Manager. For the purposes of this section
10.1, a material alteration is defined as any alteration requiring the issuance of a permit from the City, or that which significantly alters the appearance, character, or composition of the hangar or of
7.12 Consent 6 of 18
6 any of its structural components. Failure to receive prior written consent from the City’s Airport Manager shall be considered a material default of this Lease Agreement. This Section 10.1 shall only apply to new improvements undertaken by Tenant following the execution of this Lease Agreement.
10.2. Construction Improvements. Tenant hereby acknowledges that Landlord has title in any alterations or improvements constructed on the Premises by Tenant, including those permitted under Section 10.1 above, and hereby covenants and agrees never to assail, contest, or resist said title.
10.3. Refuse Storage. Tenant also agrees to not allow refuse, garbage, or trash to accumulate on or adjacent to the Premises. Such waste materials must be kept in appropriate receptacles located in areas designated for such purposes and approved by Landlord.
10.4. Landlord’s Maintenance. Landlord shall maintain and repair the structural external areas of the hangar building, the hangar roof, foundation, and surrounding parking lots. Landlord shall maintain and repair the HVAC unit for the hangar building, the hangar’s exterior lighting, as well as the hangar’s plumbing and electrical, not including operating equipment, special lighting, and similar supplies and provisions added by Tenant.
SECTION 11. INSPECTIONS AND ACCESS BY LANDLORD
Tenant will permit Landlord, its agents, employees and contractors upon providing at least twentyfour (24) hours prior notice, to enter all parts of the Premises to inspect the same and to enforce or carry out any provision of this Lease Agreement, including, without limitation, enforcement of the terms of this Lease Agreement and any access necessary for the making of any repairs which are Landlord’s obligation or right hereunder. Upon Landlord’s determination of the existence of maintenance and/or repair violations, Tenant agrees to immediately correct each and every violation of this Lease Agreement.
SECTION 12. INDEMNIFICATION
Tenant hereby agrees to and shall indemnify, defend, and hold Landlord and all officers, agents, representatives and employees of Landlord, free and harmless from any and all liability or claims for injury or damages of whatsoever kind or character, including attorneys’ fees and costs of all types incurred in defense of any of said Parties, from any and all liability or claims for injury or damage to property arising out of or in any manner directly or indirectly caused, occasioned or contributed to, or claimed to be caused, occasioned or contributed to, in whole or in part, by reason of any acts or omissions of the Tenant or of Tenant’s independent contractors, employees, representatives, agents, or invitees. Said indemnity, defense, and hold harmless provisions shall also apply in favor of Landlord and all officers, agents, representatives and employees of Landlord where Tenant requests services of Landlord, its officers, agents, representatives, or employees, which are not the subject of this Agreement. This indemnity, defense, and hold harmless provision, insofar as it may be adjudged to be against public policy, shall be void and unenforceable only to the minimum extent necessary so that the remaining terms of this indemnity and hold harmless provision may be within public policy and enforceable.
7.12 Consent 7 of 18
7 Landlord hereby agrees to and shall indemnify, defend, and hold Tenant and all officers, agents, representatives and employees of Tenant, free and harmless from any and all liability or claims for injury or damages of whatsoever kind or character, including attorneys’ fees and costs of all types incurred in defense of any of said Parties, from any and all liability or claims for injury or damage to property arising out of or in any manner directly or indirectly caused, occasioned or contributed to, or claimed to be caused, occasioned or contributed to, in whole or in part, by reason of any acts or omissions of the Landlord or of Landlord’s independent contractors, employees, representatives, agents, or invitees. Said indemnity, defense, and hold harmless provisions shall also apply in favor of Tenant and all officers, agents, representatives and employees of Tenant where Landlord requests services of Tenant, its officers, agents, representatives, or employees, which are not the subject of this Agreement. This indemnity, defense, and hold harmless provision, insofar as it may be adjudged to be against public policy, shall be void and unenforceable only to the minimum extent necessary so that the remaining terms of this indemnity and hold harmless provision may be within public policy and enforceable.
SECTION 13. INSURANCE
Prior to the Execution Date of this Lease Agreement, Tenant shall procure and maintain at Tenant’s own cost and expense, for the duration of this Lease Agreement, the following insurance against claims for injuries or death to persons or damages to property that may arise from or in connection with the possession, occupancy, operations and use of the Premises by the Tenant, its agents, representatives, employees, contractors, guests, and invitees.
13.1. Minimum Limits/Scope of Insurance. Tenant shall obtain and maintain insurance of the types and in the amounts described below:
A. General Liability Insurance. Commercial general liability insurance against liability for financial loss resulting from bodily injury, including death or personal injury, and damage to property caused by the ownership, operation, storage, and use of vehicles arising from or related to this Lease Agreement. Such insurance shall include blanket contractual liability, public liability insurance, and personal injury liability coverage. The policy shall provide limits of no lessthan one million ($1,000,000) per occurrence and include coverage for fire damage legal liability at the full one million ($1,000,000) policy limit.
B. Hangar & Aircraft Liability Insurance. Should Tenant store any owned or leased aircraft on the Premises, Tenant shall immediately obtain a policy of Aircraft Liability, including Premises Liability (commonly referred to as Hangar Keeper’s) Insurance with a minimum limit of five hundred thousand ($500,000) per occurrence for Bodily Insurance and Property Damage Liability and provide proof of such Hangar & Aircraft Liability Insurance prior to storing any owned or leased aircraft at the Premises.
C. Worker’s Compensation Insurance. Workers’ compensation insurance with statutory limits and employer’s liability insurance with limits of not less than one million ($1,000,000) per accident.
13.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured
7.12 Consent 8 of 18
8 retentions in excess of one thousand dollars ($1,000) must be declared to and approved by the City. At the option of the City, either: (a) the insurer shall reduce or eliminate such deductible or self-insured retention as respects the City, its officials, employees or volunteers; or (b) Tenant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigation, claim administration and defense expenses.
13.3 Other Insurance Provisions.
A. The City, its elected and appointed officials, officers, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of Tenant’s lease of the Premises.
B. For any claims related to this Lease Agreement, Tenant’s insurance coverage shall be primary as respects the City, its elected and appointed officials, officers, employees, agents, and volunteers. Any insurance or selfinsurance maintained by the City, its elected and appointed officials, officers, employees, agents, or volunteers shall be excess of Tenant’s insurance and shall not contribute with it.
C. Each insurance policy required by this Lease Agreement shall contain a waiver of subrogation in favor of the City.
D. Each insurance policy required by this Lease Agreement shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or reduced in limits except after thirty (30) days' prior written notice has been given to the City’s Airport Manager, except that ten (10) days’ prior written notice to the City’s Airport Manager shall apply in the event of cancellation for nonpayment of premium.
E. The minimum amounts of insurance may be increased in accordance with increases, if any, reasonably determined by City to be necessary to maintain policy limits from time to time in amounts customary and usual for premises comparable to the Premises, and such increases, if any, are to be made on a yearly basis on or about the commencement of each rental year.
Should Tenant, at any time during the term of this Lease Agreement, fail to maintain such insurance coverage which is required pursuant to this Lease Agreement, the City may, at its sole option, without waiving any other of its remedies pursuant to applicable law or this Lease Agreement, obtain such insurance at the expense of Tenant. Any such sums so advanced by the City shall be deemed to be additional rent hereunder and shall be due and payable upon presentation of an invoice to Tenant by the City.
13.4 Acceptability of Insurers. Insurance is to be placed with insurance with a current A.M. Best’s rating of no less than A:6 unless otherwise approved by the City’s Risk Manager.
13.5 Verification of Coverage. Tenant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language providing the
7.12 Consent 9 of 18
9 insurance coverage required herein. All certificates and endorsements are to be received and approved by the City before the Execution Date. However, failure to obtain required documents prior to execution of the Lease shall not waive Tenant's obligation to provide them. The City reserves the right to require complete certified copies of all required insurance policies, including the endorsements required herein, at any time.
13.6 Modification of Insurance Requirements. The City’s Risk Manager is authorized to review proposed revisions to the insurance requirements described in this Section 13 and approve or reject any proposed revisions as deemed appropriate, in his or her discretion.
SECTION 14. NOTICES
All notices, demands, requests or approvals to be given under this Lease Agreement shall be given in writing and shall be given by hand delivery, overnight mail service, registered or certified mail, or regular first-class mail. Notice shall be deemed given if by hand delivery, on the date of delivery; if by overnight mail service, on the date of delivery; if by registered or certified mail, on the date indicated on the receipt for delivery; and if by regular first-class mail, five days after deposit of the notice with postage fully prepaid, in a mailbox maintained by the United States Postal Service.
Notices shall be addressed as follows:
LANDLORD: City of Tulare
Airport Manager
411 E Kern Ave
Tulare, CA 93274
TENANT: Tulare Mosquito Abatement District
General Manager
6575 Dale Fry Road
Tulare, CA 93274
The Parties’ addresses may be changed by written notice given by such Party to the other as hereinbefore provided, but nothing herein contained shall preclude the giving of any such notice by personal service.
SECTION 15. DEFAULTS; NOTICE OF DEFAULT
15.1 Events of Default. The occurrence of any one or more of the following events shall constitute a material default and breach of this Lease Agreement by Tenant:
A. The abandonment or surrender of the Premises by Tenant.
B. Failure or refusal to pay when due any installment of rent or any other sum required by this Lease Agreement to be paid by Tenant.
7.12 Consent 10 of 18
10 C. The appointment of a receiver to take possession of the Premises, or improvements, or of Tenant’s interest in the leasehold estate, or of Tenant’s operation on the Premises for any reason, including, but not limited to, assignment for benefit of creditors or voluntary or involuntary bankruptcy proceedings.
D. An assignment by Tenant for the benefit of creditors or the filing of a voluntary or involuntary petition by or against Tenant under any law or the purpose for adjudication of Tenant’s liabilities; or for reorganization, dissolution, or arrangement on account of or to prevent bankruptcy or insolvency; unless the assignment or proceeding, and all consequent orders, adjudication, custody, and supervision are dismissed, vacated, or otherwise permanently stayed or terminated within thirty (30) days after the assignment, filing, or other initial event.
E. The filing or execution of attachment, execution, encumbrance, lien or stop notice either against the Premises, Landlord or Tenant related to the use or possession of the Premises, if not released within ten (10) days.
F. The discovery by Landlord that any material information provided by Tenant related to this Lease Agreement is materially false.
G. The failure by Tenant to comply with Section 6 or Section 7.1 (Applicable Law) of this Lease.
H. An unapproved or unauthorized transfer of any interest acquired under this Lease Agreement.
I. The failure to comply with any of the insurance requirements stated in this Lease Agreement.
J. The failure to comply with any other provision of this Lease Agreement other than as described above where such failure shall continue for a period of fourteen (14) days after written notice hereof from Landlord to Tenant.
I. The occurrence of any other event described as constituting an “Event of Default” elsewhere in this Lease Agreement.
15.2 Notice of Default. As a precondition to pursuing any remedy for a default by Tenant, the City shall give written notice of default to Tenant. If the default is nonpayment of rent, taxes, or other sums to be paid by Tenant, Tenant shall have ten (10) days after written notice is given to cure any such default. For the cure of any other default, Tenant shall act promptly and diligently after the notice of default and shall have fourteen (14) days after notice is given to cure the default.
After expiration of the applicable time for curing a particular default, or before the expiration of that time in the event of an emergency, the City may, at the City’s sole option, make any payment required of Tenant under this Agreement or to perform or comply with any covenant or condition imposed on Tenant.
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11 SECTION 16. REMEDIES
In the event of any material default or breach by Tenant, Landlord may following notice of default as set forth in Section 15.2, with or without notice or demand and without limiting Landlord in the exercise of any right or remedy which Landlord may have by reason of such default or breach, avail itself of the following remedies, which are cumulative and not exclusive:
A. Landlord may seek to reenter and recover possession of the Premises by any lawful means available to it, in which case this Lease Agreement shall terminate immediately and Tenant shall immediately remove all personal property, including vehicles, from the Premises. Tenant may choose to surrender possession of the Premises to Landlord by giving Landlord notice of its intent to do so. Landlord may choose to accept Tenant’s surrender of the Premises and agree not to evict Tenant on condition of Tenant’s surrender. Upon Landlord’s acceptance of Tenant’s surrender of possession of the Premises, Tenant’s tenancy terminates and Tenant is no longer obligated to pay rent to Landlord for the remainder of the term of this Lease Agreement. However, Tenant shall be obligated to pay Landlord any and all outstanding unpaid rental amounts, fees, or late charges.
B. Landlord shall be entitled to recover from Tenant all damages incurred by Landlord by reason of Tenant’s default, including, but not limited to, the cost of recovering possession of the Premises, amount of delinquent rent, interest at the maximum amounts allowed by law on the delinquent rent, and reasonable attorneys’ fees and costs.
C. Landlord may elect to maintain and continue to recognize Tenant’s right to possession in accordance with Civil Code section 1951.4, in which case this Lease Agreement shall continue in effect whether or not Tenant’s breach or default remains uncured and whether or not Tenant is in actual possession of the Premises. In such event, Landlord shall be entitled to enforce all of Landlord’s rights and remedies under this Lease Agreement, including the right to recover the rent as it becomes due hereunder for the duration of this Lease Agreement.
D. Landlord may elect to pursue any other legal or equitable remedy now or hereafter available to Landlord under the laws of the State of California. Unpaid installments of rent or other unpaid monetary obligations of Tenant under the terms of this Lease Agreement shall bear interest from the date due at the maximum rate then allowable by law.
E. If this Lease Agreement is terminated by Landlord pursuant to Section 15, Landlord may refuse to grant Tenant a future lease agreement.
SECTION 17. TERMINATION
This Lease Agreement is terminable with or without cause by either party upon thirty (30) days written notice, or if Tenant has leased the Premises for at least 12 consecutive months, upon sixty (60) calendar days written notice, setting forth a date of termination of the Lease Agreement (the “Date of Termination”). Upon notice of termination, Tenant shall be obligated to pay immediately any rent, obligations or other fees due and owing to Landlord. Upon the Date of Termination, Tenant shall vacate the Premises and immediately remove all personal property, including vehicles, from the
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12 Premises. If Tenant fails to vacate the Premises or fails to remove all personal property from the Premises, Landlord may seek to reenter and recover possession of the Premises by any lawful means.
Landlord may also, at its election, dispose of any remaining personal property in the appropriate manner provided for by law, and charge all costs associated with such disposal to Tenant. Landlord will deem any personal property remaining on the Premises as having been abandoned by Tenant.
SECTION 18. REMEDIES CUMULATIVE; WAIVER
No reference to any specific right or remedy shall preclude Landlord from exercising any other right or from having any other remedy or from maintaining any action to which it may otherwise be entitled at law or in equity. No failure by Landlord to insist upon the strict performance of any agreement, term, covenant, or condition hereof, or to exercise any right or remedy consequent upon a breach thereof, and no acceptance of full or partial Rental during the continuance of any such breach, shall constitute a waiver of any such breach, agreement, term, covenant or condition. No waiver by Landlord of any breach by Tenant under this Lease Agreement or of any breach by any other tenant under any other lease of any portion of the Mefford Field Airport shall affect or alter this Lease Agreement in any way whatsoever.
SECTION 19. CITY MUNICIPAL POWERS
The Landlord enters into this Lease Agreement is its proprietary capacity, and not in its regulatory or governmental capacity. Nothing in this Lease Agreement shall be construed as restraining, impairing or restricting the City in its regulatory capacity, or granting any rights upon the Tenant with respect to the use, occupancy or operation of the Premises in a manner inconsistent with applicable law. This Lease Agreement does not grant any development rights upon Tenant with respect to the Premises and any such development shall be subject to all applicable provisions of the Tulare Municipal Code.
SECTION 20. ATTORNEYS’ FEES; JURISDICTION AND VENUE
If an action at law or in equity is necessary to enforce or interpret the terms of this agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees, costs and necessary disbursements in addition to any other reasonable relief to which that Party may be entitled. With respect to any suit, action or proceeding arising out of or related to this agreement, or the documentation related hereto, the parties hereby submit to the jurisdiction and venue of the Tulare County Superior Court, if in state court, and the United States District Court for the Eastern District of California, if in federal court, for any proceeding arising hereunder.
SECTION 21. COUNTERPARTS
This Lease Agreement may be executed in several counterparts, each of which is an original, and all of which together constitute but one in the same document.
SECTION 22. NONDISCRIMINATION
Tenant and his employees shall not discriminate against any individual on the basis of race, sex, color, national origin, ancestry, religion, creed, age, mental disability, physical handicap, medical
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13 condition, marital status and/or any person by refusing to furnish such person any accommodation, facility, services or privileges in any manner that would directly or inferentially reflect upon or question the acceptability of the patronage of any person because of the same.
In the performance of this Lease Agreement, Tenant shall not discriminate against any employee or applicant for employment on the basis of race, sex, color, national origin, ancestry, religion, creed, age, mental disability, physical handicap, medical condition, marital status and/or sexual orientation. Tenant shall take affirmative action to ensure the applicants are employed and that employees are treated during employment without regard to their race, sex, color, national origin, ancestry, religion, creed, age, mental disability, physical handicap, medical condition, marital status and/or sexual orientation. Such action shall include, but not be limited to, the following:
employment, promotion, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
SECTION 23. GOVERNING LAW
This Lease Agreement has been made and shall be construed and interpreted in accordance with the laws of the State of California.
SECTION 24. MERGER OF NEGOTIATIONS
This Lease Agreement represents the full and complete understanding of every kind or nature whatsoever between the Parties hereto and all preliminary negotiations and agreements of whatever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof.
SECTION 25. MODIFICATION
Notwithstanding any of the provisions of this Lease Agreement, the Parties may hereafter, by mutual consent, agree to modifications thereof or additions thereto in writing.
SECTION 26. TERMS BINDING ON SUCCESSORS
All provisions of this Lease Agreement shall extend to and be the successors and assigns of the City and upon the heirs, executors, and assigns of Tenant. The provisions of this Section 26 shall not be a waiver of any of the conditions against assignment hereinbefore set forth.
SECTION 27. HAZARDOUS SUBSTANCES
No goods, merchandise or material shall be kept, stores or sold in or on the Premises which is in any way explosive or hazardous; and no offensive or dangerous trade, business or occupation shall be carried on therein or thereon, and nothing shall be done on the Premises, other than as is provided for in this Lease Agreement, and no machinery or apparatus shall be used or operated on the Premises which will in any way injure the Premises; provided, however, that nothing in this Section 27 shall preclude Tenant from bringing, keeping or using on or about the Premises such materials, supplies, equipment and machinery as are appropriate or customary in carrying on its
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14 said business or from carrying on its business in all respects as is general or usual.
SECTION 28. SEVERABILITY
If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way.
SECTION 29. EXHIBITS
The following exhibits are attached to this Lease Agreement and are incorporated herein.
Exhibit 1 – Permitted Vehicles
Exhibit 2 – Tenant Information
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15 IN WITNESS WHEREOF, the parties have executed this Lease Agreement on the date set forth above.
LANDLORD/CITY
City of Tulare, a municipal corporation
________________________________
By: Marc Mondell
Its: City Manager
ATTEST
________________________________
By: Melissa Wilcox
Its: Chief Deputy City Clerk
APPROVED AS TO FORM
________________________________
By: Mario U. Zamora
Its: City Attorney
TENANT
Tulare Mosquito Abatement District
________________________________
By: ____________________________
Its: ____________________________
APPROVED AS TO FORM
________________________________
By: Chad M. Lew
Its: General Counsel
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16 EXHIBIT 1
PERMITTED VEHICLES
The following vehicle shall be designated as a Permitted Vehicle pursuant to this Lease Agreement:
Vehicle Make and Model:
Vehicle Identification No.:
Vehicle License Plate No.:
Name (s) of Registered Owner (s):
If multiple vehicles are to be stored on the Premises, include the above-referenced information for each vehicle.
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17 EXHIBIT 2
TENANT INFORMATION
TENANT’S LEGAL NAME:
TENANT’S BUSINESS ADDRESS:
TENANT’S TELEPHONE NUMBERS:
HOME TELEPHONE: _
BUSINESS TELEPHONE:
MOBILE NUMBER:
EMAIL ADDRESS
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Staff Report
Meeting: City Council
Date: January 20, 2026
Department: General Services & Community Development – Housing Departments Submitted by: Manny Correa, General Services Director
Mario Anaya, Community Development Director
Agenda Title: Emergency Shelter Operator Terms Sheet & Preliminary Operating Budget
RECOMMENDED ACTION
Review an emergency shelter service agreement with Lighthouse Rescue Mission regarding the City’s emergency shelter project for the term of April 1, 2026 through March 31, 2027.
SUMMARY
On September 17, 2024, City Council awarded a contract to construct the emergency shelter campus (shelter) which is anticipated to be completed in early 2026.
General Services and Community Development staff held work sessions and collaborated with the proposed primary service provider for the shelter, the Lighthouse Rescue Mission, to prepare the emergency shelter service agreement draft and a preliminary budget estimate for this public facility. The emergency shelter service agreement largely identifies and explains the scope of services and City’s responsibilities to operate the shelter, namely the Lighthouse Rescue Mission in partnership with City of Tulare. It is likely that additional third-party public agencies and/or community-based organizations will form agreements with the City of Tulare and provide different services for guests of the emergency shelter than those duties of the proposed primary service provider/operator, the Lighthouse Rescue Mission.
The preliminary budget incorporates cost estimates from comparable emergency shelter projects as well as unique estimates from local public facilities and programs. The preliminary budget accounts for a twelve-month period beginning in the upcoming fiscal year and subsequent fiscal year, though the sequence and anticipating expenses and revenue are tentative and subject to change. City staff have and will continue to work with a primary service provider/operator for the shelter to refine an operating budget and minimize line-item expenses where feasible. This preliminary budget estimate should help inform cost and revenue projections for the start of the shelter in the coming fiscal year.
Upon approval of the emergency shelter service agreement and preliminary budget, the General Services Department will lead all planning efforts and work with an approved primary service provider/operator to refine the shelter’s operating budget. City Council will receive and consider the agreement and operating budget providing staff input on any required revisions.
FISCAL IMPACT & FUNDING SOURCES
The General Services Department, in conjunction with City Management and the shelter’s operator, may refine the preliminary budget as necessary to adjust the fiscal impact.
As presented, approval of the emergency shelter service agreement and preliminary budget will authorize allocation of up to $2,000,000 from the City’s General Fund for shelter expenses over a twelve-month period. Obligation and expenses for the first year of shelter operations will begin in the next fiscal year (2026) and continue into Fiscal Year 2027.
ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA).
Item #: 7.13
Consent
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POTENTIAL CONFLICTS OF INTEREST
Staff is not aware of any conflicts of interest.
LEGAL REVIEW
The City Attorney’s Office reviewed the emergency shelter service agreement. The Emergency Shelter service agreement presented to the City Council is consistent with the recommendations received from the City Attorney.
PUBLIC NOTICE
This item does not require a public hearing and was noticed as a part of the agenda.
ALTERNATIVE ACTION
1. Approve with changes
2. Deny
3. Table
If the emergency shelter operator terms sheet is not approved, then City staff and the proposed primary service provider/operator Lighthouse Rescue Mission may pause planning efforts and delay the execution of a final and comprehensive shelter operator agreement and revised budget.
ATTACHMENTS
1. Emergency Shelter Service Agreement
2. Emergency Shelter Preliminary Operating Budget / Pro-Forma
3. Tulare Cares Emergency Shelter Policy and Procedures Reviewed/Approved:
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AGREEMENT TO PROVIDE EMERGENCY SHELTER SERVICES
This Agreement to Provide Emergency Shelter Services (“Agreement”) is made and entered into this _____ day of ____________, 2026, by and between the City of Tulare, a municipal corporation (“City”), and Lighthouse Rescue Mission, a California nonprofit corporation qualified to do business in good standing in the State of California (“Provider”).
RECITALS
A. Provider represents to City that its employees, agents, and volunteers are specially trained, experienced, licensed, and competent to perform the services which will be required by this Agreement.
B. Provider represents to City that it possesses the skill, experience, ability, background, certification, and knowledge to provide the services described in this Agreement on the terms and conditions described herein.
C. City desires to retain Provider to render services related to the operation of the Tulare Emergency Shelter Campus (“Shelter”) located at the Hillman Health Center as set forth in this Agreement.
D. City deems it desirable and necessary to use the services of Provider to provide services at the Shelter on a contract basis, as an independent contractor.
E. Performance of the services described in this Agreement will be of benefit to City and in the public interest.
NOW THEREFORE, in consideration of the mutual covenants set forth herein for such other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties hereto agree as follows:
1. Retention of Provider. Subject to the terms and conditions set forth herein, City retains Provider to perform the services identified in this Agreement, as an independent contractor and Provider hereby accepts this independent contractor appointment.
2. Scope of Services and City Responsibilities.
a. Provider shall perform the services (“Services”) described in Exhibit “A” – Scope of Services and Responsibilities, attached hereto and incorporated herein by this reference (“Exhibit A”).
To the maximum extent possible, the terms of the body of this Agreement and Exhibit “A” shall be interpreted so they are consistent; however, if there is a direct and irreconcilable conflict between the text of this Agreement and Exhibit “A”, the text of this Agreement shall control. b. City shall have the responsibilities described in Exhibit A. c. Provider shall cooperate with City and City staff in the performance of the Services hereunder. d. Provider shall perform the Services hereunder in a manner consistent with the level of competency and standard of care normally observed by a person or entity practicing in Provider’s profession. City has relied upon the professional skill, experience, ability, background, certification and knowledge of Provider as a material inducement to enter into this Agreement. Provider hereby agrees to provide all services under this Agreement in accordance with generally accepted professional practices, as well as the requirements of applicable federal, state and local laws, codes, ordinances and regulations in effect at the time this Agreement is
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executed, it being understood that acceptance of Provider’s work by City shall not operate as a waiver or release. Provider shall correct any and all errors and/or omissions, which arise out of Provider’s negligence or intentional misconduct, in the performance of Services upon City’s request and at no cost or expense to City.
e. Provider shall assign only competent personnel to perform the Services hereunder. In the event that any of Provider’s personnel assigned to perform services under this Agreement become unavailable, Provider shall be responsible for timely provision of adequately qualified replacements.
3. Term. The term of this Agreement shall be a three (3) fiscal years, commencing on July 1, 2026, and ending on June 30, 2029, unless terminated earlier as herein provided below. This term of this Agreement may be extended upon by mutual written agreement executed by both parties.
4. Compensation.
a. City shall use federal, state, and local grants, as well as local General Fund Measure “Y” revenue, among other sources to disburse funds to Provider for personnel and operating expenses provided hereunder, in a sum not to exceed in the aggregate One Million Five Hundred Thousand ($1,500,000.00) during the term hereof. b. Except to the extent expressly provided for herein, all costs/expenses incurred by Provider hereunder shall be the sole responsibility and liability of Provider. c. Payment by City under this Agreement shall not be deemed a waiver of errors, even if such errors were known to the City at the time of payment.
5. Method of Payment. Provider shall submit quarterly payroll reports to the City to request reimbursement. City shall pay Provider no later than sixty (60) calendar days after submitting confirmation. Provider shall submit all complete and accurate invoices for work provided by outside vendors for review by the City. The Provider shall have authorizing signature rights for incoming invoices. City shall pay vendor no later than sixty (60) calendar days after the date of submitting an invoice for completed tasks and approval of the invoice by City staff.
6. Extra Work. At any time during the term of this Agreement, City may request that Provider perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Services, but which are not included in Exhibit “A”. Extra work will be performed on terms agreed upon in writing by Provider and City. Provider shall not perform, nor be compensated for Extra Work without prior written authorization from City.
7. Default and Termination.
a. Default. The parties agree that each of the following shall constitute an “Event of Default” for purposes of this Agreement:
1. Provider’s use of City funding for purposes other than in pursuit of the Services.
2. Provider’s failure to obtain and maintain the insurance coverage required under this Agreement.
3. Except as otherwise provided in this Agreement, the failure of Provider to punctually and properly perform any material condition, covenant, warranty, or representation contained in this Agreement including, without limitation, the following:
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i. Any representation, warranty, or certificate given or furnished by or on behalf of Provider shall prove to be materially false as of the date of which the representation, warranty, or certification as given, or that Provider concealed or failed to disclose a material fact to City.
ii. Provider filing, or having filed against it, a petition of bankruptcy, insolvency, or similar law, state or federal, of filing any petition or answer seeking, consenting to, or acquiescing in any reorganization, arrangement, composition, readjustment, liquidation, dissolution or other similar relief, where such petition shall not have been vacated within fourteen (14) days; iii. A receiver, trustee, or liquidator being appointed for Provider or any substantial part of Provider’s assets or properties, and not removed within fourteen (14) days;
iv. Provider’s failure, inability, or admission in writing of its inability to pay debts as they become due;
v. Provider’s failure to provide the Services set out in Exhibit A to this Agreement.
4. Except as otherwise provided in this Agreement, the failure of City to punctually and properly perform any material condition, covenant, warranty, or representation contained in this Agreement, including, without limitation, the following:
i. City filing, or having filed against it, a petition of bankruptcy, insolvency, or similar law, state or federal, or filing petition or answer seeking, consenting to, or acquiescing in any reorganization, arrangement, composition, readjustment, liquidation, dissolution or other similar relief, where such petition shall not have been vacated within fourteen (14) days; ii. A receiver, trustee, or liquidator being appointed for City or any substantial part of City’s assets or properties, and not removed within fourteen (14) days; iii. City’s failure, inability, or admission in writing of its inability to pay debts as they become due;
iv. Provider’s failure to perform the responsibilities set out in Exhibit A to this Agreement.
b. Written Notice and Cure Period. Should either party default in the performance of this Agreement, the non-defaulting party shall provide written notice to the defaulting party of any event of default, by specifying the nature of the event or deficiency giving rise to the default, and the action required to cure the deficiency, if any action to cure is possible. The defaulting party shall have a thirty (30) day period to cure the default(s) indicated in the written notice provided by the non-defaulting party, provided however, that if such failure cannot be remedied in such time, the defaulting party shall have an additional thirty (30) days to remedy such failure so long as the defaulting party is diligently and in good faith pursuing such remedy. c. Termination for Cause. Upon the happening of an event of default and a failure to cure said event of default within the specified time period, this Agreement may be terminated by the nondefaulting party immediately upon written notice to the defaulting party and City’s obligation to
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disburse funds to Provider shall terminate. Upon termination for cause, City may withhold compensation due to Provider to reimburse City for any losses, damages, or expenses caused by Provider’s default.
d. Termination without Cause. This Agreement may be terminated by City without cause upon thirty (30) days’ written notice of termination to Provider. Upon such termination, Provider shall be entitled to compensation for Services performed up to the effective date of termination. e. Return of City Funds and Property. Immediately upon termination hereof, Provider shall return to City any and all unearned payments and all properties and materials in the possession of Provider at the time of termination that are owned by City. f. Remedies. In the event of any termination of this Agreement, either party may exercise any right or remedy, in law or equity, which may be available to it under this Agreement and applicable laws of the State of California. No remedy or election hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity.
8. On-Site Monitoring. Authorized representatives of City shall have the right to monitor Provider’s performance under this Agreement. Such monitoring may include inspection activities, review of records, and attendance at meetings. Provider shall reasonably make its facilities, books, records, reports and accounts available for City’s inspection in pursuit hereof.
9. Records, Reports, Inspection, and Audit.
a. Provider shall work with City annually to prepare a yearly funding plan to refine and project personnel, operating, and other expenses as well as to identify and secure the necessary philanthropic contributions, sponsorships, and competitive and/or direct allocation grants at the state and/or federal level. Provider shall further submit recommendations and/or modifications associated with all Operations, Maintenance and Capital Budgets to City as part of City’s budget process.
b. Provider shall maintain a payroll account with a balance not to exceed three months of anticipated payroll expenses and provide City with documentation to maintain budget records during the applicable fiscal year.
c. Provider shall be accountable to City for all funding disbursed by City pursuant to this Agreement. City shall have the right at all reasonable times to inspect or perform an audit, in accordance with this Section 9, of Provider’s books, records, reports, and accounts pertaining to the Services or this Agreement and for up to three (3) years after the expiration or termination of this Agreement. Provider shall maintain separate and segregated books and records for the Services using generally accepted accounting principles. Provider agrees to maintain books, records, reports, and accounts that accurately and fully show the date, amount, purpose and payee of all expenditures paid from City disbursements for not less than three (3) years after the expiration or earlier termination of the Agreement. For purposes of this Section, “books, records, reports, and accounts” include, without limitation, plans, drawings, specifications, ledgers, journals, statements, contracts/agreements, funding information, purchase orders, invoices, loan documents, correspondence, memoranda and electronically stored versions of the foregoing.
d. All costs shall be supported by properly executed payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining to this Agreement, and they shall be clearly
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identified and readily accessible.
e. Provider, at such times and in such forms as City may require, shall furnish to City such books, records, reports, and accounts as City may reasonably request, pertaining to matters covered by this Agreement.
f. All books, records, reports, and accounts prepared by and for Provider in the course of implementing this Agreement shall become the property of City upon expiration or termination of this Agreement. City shall have the sole right to use such materials in its discretion without further compensation to Provider. However, City’s use of such books, records, reports, and accounts for other projects without the prior written authorization of Provider will be at City’s sole risk. City shall indemnify and hold harmless Provider from all claims or damages arising out of any unauthorized reuse of the books, records, reports, and accounts.
10. City-Owned Vehicle Operation and Driving Records.
a. Throughout the term of this Agreement, it is required Provider employees, assigns, and volunteers (“Provider representative”) assigned to operate a City-owned vehicle, maintain a valid driver's license and clean driving record, consistent with requirements applicable with to city employees. Prior to operation of a City-owned vehicle by any Provider representative, the Provider shall provide all current information required for City to verify each Provider representative’s driving record.
b. Provider representatives operating City-owned vehicles shall comply with all training requirements established by the City and shall adhere to all applicable City policies, procedures, and directives governing the use and operation of such vehicles. c. Provider representatives shall not operate a City-owned vehicle until Provider receives written permission from the City approving Provider representative to operate City-owned vehicles.
d. Provider agrees to immediately notify the City in writing of any changes to a Provider representative’s license status (suspension, revocation, restrictions) or any traffic convictions/accidents within ten (10) days of such change. e. Any motor vehicle accident, collision, or incident involving a City-owned vehicle operated in connection with this Agreement shall be reported to the City in writing within twenty-four (24) hours of the occurrence, regardless of fault, and failure to comply with this requirement shall constitute a material breach of this Agreement.
f. . Toll citations, parking violation fees, traffic fines and other violation fees or citations associated with City vehicle operation shall be the sole responsibility of the provider representative vehicle operator and shall be reported.
11. Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to use, modify, or reuse any copyrights, designs, and other intellectual property embodied in plans, specifications, books, records, reports, accounts, and other documents prepared by
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Provider under this Agreement.
12. Confidentiality. All information and documents created by or provided to Provider in connection with this Agreement shall be held confidential by Provider and shall not be used for any purpose other than the performance of Services under this Agreement.
13. Nondiscrimination. Provider represents and warrants that it will not employ discriminatory practices in the provision of the Services, employment of personnel, or in any other respect on the basis of race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a veteran or veteran with disabilities, medical condition, or physical condition. All nondiscrimination rules or regulations required by law to be included in this Agreement and incorporated herein by this reference.
14. Insurance.
a. Provider, at Provider’s own cost, shall procure and maintain in full force and effect, for the duration of this Agreement, all policies of insurance required hereunder with an insurance company(ies) admitted by the California Insurance Commissioner to do business in the State of California and with a current A.M. Best’s rating of no less than A-VII. The following policies of insurance are required. :
b. Workers’ Compensation Coverage as required by the State of California, with Statutory Limits
1. Employer’s Liability Insurance with minimum limits of liability of no less than One Million Dollars ($1,000,000.00) per accident or disease.
2. Commercial General Liability (“CGL”) Coverage as broad as Insurance Services Office (ISO) CG 00 01, with minimum limits of liability of no less than Two Million Dollars ($2,000,000.00) per occurrence, general aggregate limit of no less than Four Million Dollars ($4,000,000.00), and Two Million Dollars ($2,000,000) products and completed operations aggregate limit. The policy shall include a per project or per location general aggregate endorsement. If a per project/location endorsement is not available, the limit for the general aggregate shall be doubled.
3. Automobile Liability Coverage for City-owned vehicles using ISO CA 00 01 (or equivalent), with a limit of liability no less than One Millions Dollars ($1,000,000.00) each accident for bodily injury and property damage.
c. Provider shall be responsible for payment of any deductibles contained in any insurance policies required hereunder and Provider shall also be responsible for payment of any selfinsured retentions. Any deductibles or self-insured retentions. At no time shall City be responsible for the payment of any deductibles or self-insured retentions. d. All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after thirty (30) day calendar written notice has been given to City.
e. The CGL and Automobile Liability insurance policies shall be written on an occurrence form and shall name City and its officers, officials, agents, employees, and volunteers as additional insureds.
f. Provider’s insurance coverage shall be primary coverage. Any insurance maintained by City shall be in excess of Provider’s insurance and shall be non-contributory. The Workers’
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Compensation insurance policy shall contain a waiver of subrogation as to City, its officers, officials, agents, employees, and volunteers.
g. Provider shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by City’s City Manager or his/her designee. Upon request of City, Provider shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified to be a true and correct copy of the original policy.
h. City’s City Manager or his/her designee may adjust the insurance requirements provided for in this Section 14 provided City’s City Manager or his/her designee determines that such adjustment is in City’s best interest.
i. If Provider maintains higher limits than the minimum limits of liability provided for in this Section 13, City requires and shall be entitled to coverage for the higher minimum limits of liability maintained by Provider.
j. The fact that insurance is obtained by Provider shall not be deemed to release or diminish the liability of Provider including without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify City, its officers, officials, agents, employees, and volunteers, shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Provider.
k. If at any time during the term of this Agreement, Provider fails to maintain the required insurance in full force and effect, all work under this Agreement shall be discontinued immediately, and all payments due or that become due to Provider shall be withheld until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be an event of default under this Agreement. l. If Prover should subcontract all or any portion of the Services to be performed under this Agreement, Provider shall require each subcontract to provide an indemnification and defense obligation at least as broad as Section 15 herein, and insurance protection in favor of City, its officers, officials, agents, employees, and volunteers in accordance with the terms of each paragraph of this Section 13 except that the subcontractors’ certificates and endorsements shall be on file with Provider and City prior to the commencement of any work by the subcontractor.
15. Indemnification. To the fullest extent allowable by law, Provider agrees to indemnify, defend and hold harmless the City and Tulare County, its officers, officials, agents, employees and volunteers from and against all claims, demands, actions, injuries, liabilities, losses, costs or damages, direct or indirect, and any and all attorneys’ fees and other expenses which City and Tulare County or its officers, officials, agents, employees, and volunteers may sustain or incur as a consequence of or are in any way related to Provider or its owners, directors, officers, managers, employees, agents and subcontractor’s willful or negligent acts or omissions in the performance of the Services and Provider’s responsibilities and obligations to be performed under this Agreement or its failure to perform or comply with any of its obligations or responsibilities contained in this Agreement; excluding, however, such liability, claims, losses, damages or expenses arising from City’s or Tulare County’s sole or active negligence or willful acts. This duty to indemnify, defend, and hold
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harmless shall survive termination of this Agreement.
16. Independent Contractor Status. In furnishing the Services required by this Agreement, Provider and City agree that Provider is an independent contractor and no employer/employee relationship shall in any way whatsoever be deemed to exist between Provider and City, and that any provisions in this Agreement which may appear to give City the right to direct Provider as to the details of the doing of any work to be performed by Provider hereunder, or to exercise a measure of control over said work, shall be deemed to mean, and shall mean, that Provider shall follow the desires of City in the results of the work only and not in the means whereby said work is to be accomplished, and that Provider shall use its own discretion and shall have complete and authoritative control over the work and to the details of the doing of the work. It is expressly agreed that City’s exercise of inspection and control of the work being performed, as is necessary to accomplish the foregoing, shall in no case be construed as controlling the performance of the work of Provider in such a manner as to sever the independent contractor relationship.
17. Interest of Provider. Provider and its shareholders covenant and represent that they do not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by Provider’s performance of the Services hereunder. Provider and its shareholders further covenant and represent that in the performance of the Services hereunder, to the best of its knowledge, no person having any such interest shall perform any Services under this Agreement.
Further, Provider and its shareholders are not a designated employee within the meaning of California’s Political Reform Act (FPPC Reg. Sec. 18700, et seq.) because Provider:
a. will conduct research and arrive at conclusions with respect to rendition of information, advice, recommendation or counsel independent of the control and direction of City or of any City official, other than normal agreement monitoring; and
b. possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel.
18. Professional Ability of Provider. City has relied upon Provider’s representations regarding its training and professional ability to perform the Services hereunder as a material inducement to enter into this Agreement. Provider shall therefore provide properly skilled personnel to perform all Services under this Agreement. The primary provider of the Services called for by this Agreement shall be Lighthouse Rescue Mission who shall not be replaced without the prior written consent of City.
19. Compliance with Laws. Provider shall use the proper standard of care in performing the Services and shall comply with all applicable federal, state and local laws, codes, ordinances and regulations in effect at the time this Agreement is executed. In addition, if the request for proposal to provide professional services which are the subject of this Agreement cites any federal or state financial assistance involved in the project for which the Services are provided, Provider shall perform all services in accordance with all applicable federal and state laws, rates and regulations in effect at the time this Agreement is executed.
20. Licenses. Provider represents and warrants to City that it has all licenses, permits, qualifications, and insurance which are legally required of Provider to lawfully and competently perform the Services. Provider represents and warrants to City that Provider shall, at its sole cost and expense,
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keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, and insurance which are legally required of Provider to lawfully and competently perform the Services.
Provider shall also maintain a City of Tulare business license at all times during the term of this Agreement.
21. Assignment and Subcontracting. Provider and City recognize that a substantial inducement to City for entering into this Agreement is the reputation, experience and competence of Provider.
Assignments of any or all rights, duties or obligations of the Provider under this Agreement will be permitted only with the prior express written consent of the City, which will not be unreasonably withheld. Provider shall not subcontract any portion of the Services to be performed under this Agreement without the prior express written consent of the City, which will not be unreasonably withheld. If City consents to such subcontract, Provider shall be fully responsible to City for all acts or omissions of the subcontractor. Provider understands and agrees that all obligations and prohibitions imposed on Provider pursuant to this Agreement are equally applicable to each and every subcontractor providing services through Provider under this Agreement, and Provider shall assure that such subcontractors comply with such obligations and prohibitions. Nothing in this Agreement shall: (i) create any contractual relationship between City and subcontractor; (ii) create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor; (iii) or relieve Provider of any of its obligations and responsibilities under this Agreement.
22. Attorneys’ Fees, Jurisdiction, and Venue. If an action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees and legal expenses, in addition to any other reasonable relief to which such party may be entitled. For purposes of this Agreement, “attorneys’ fees” and “legal expenses” include, without limitation, paralegals’ fees and expenses, attorneys, consultants’ fees and expenses, expert witness fees and expenses, and all other expenses incurred by the prevailing party’s attorneys in the course of the representation of the prevailing party. With respect to any suit, action or proceeding arising out of or related to this Agreement, or the documentation related hereto, the parties hereby submit to the jurisdiction and venue of the Superior Court for the County of Tulare, State of California for any proceeding arising hereunder.
23. Sole and Only Agreement. This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the matters set forth herein and contains all of the covenants and agreements between the parties regarding said matters. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or in writing, have been made by any party or anyone acting on behalf of any party which are not embodied in this Agreement and no other agreement, statement or promise shall be valid or binding.
24. Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way.
25. Binding Effect. Upon execution of this Agreement by the parties, it shall be binding upon, and shall inure to the benefit of, all parties, and each parties’ respective heirs, successors, assigns, transferees, agents, employees, and representatives.
26. Amendment. No change, amendment, or modification of this Agreement shall be valid unless the same be in writing and signed by the parties hereto.
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27. Governing Law. This Agreement shall be construed and governed pursuant to the laws of the State of California.
28. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement. No provision of this Agreement may be waived unless in writing and signed by the parties to this Agreement. Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein.
29. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ENDISPUTE (“JAMS”) or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.
30. Prohibited Interests. Provider maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Provider, to solicit or secure this Agreement. Further, Provider warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Provider, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or result from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
31. Authority to Enter Agreement. Provider has all requisite power and authority to conduct its business and to execute, deliver and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.
32. Notice. Except as otherwise expressly provided herein, any notice, consent, authorization or other communication to be given hereunder shall be in writing and shall be deemed duly given and received when delivered personally, when transmitted by facsimile or e-mail if receipt is acknowledged by the addressee, one business day after being deposited for next-day delivery with a nationally recognized overnight delivery service, or three business days after being mailed by first class mail, charges and postage prepaid, property addressed to the party to receive such notice at the last address furnished for such purpose by the party to whom notice is directed and addressed as follows:
Marc Mondell ________________________
City of Tulare Lighthouse Rescue Mission
411 East Kern Ave ________________________
Tulare, CA 93274 ________________________
33. Headings. The section headings in this Agreement are for convenience and reference only and shall not be construed or held in any way to explain, modify or add to the interpretation or meaning of the provisions of this Agreement.
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34. Counterparts. This Agreement may be executed in counterparts, each of which when executed and delivered will be deemed an original, and all of which together will constitute one instrument. The execution of this Agreement by any party hereto will not become effective until counterparts hereof have been executed by each of the parties hereto.
35. Interpretation. The parties acknowledge that this Agreement in its final form is the result of the combined efforts of the parties and that, should any provision of this Agreement be found to be ambiguous in any way, such ambiguity shall not be resolved by construing this Agreement in favor of, or against any party, but rather by construing the terms in accordance with their generally accepted meaning.
Attachments: Exhibit “A” – Scope of Services and Responsibilities IN WITNESS WHEREOF, the parties have executed this Agreement effective on the day and in the year first set forth above.
CITY OF TULARE LIGHTHOUSE RESCUE MISSION
By: ____________________________ By: ____________________________
MARC MONDELL
City Manager Name: _________________________
ATTEST Title: __________________________
By: ____________________________
MELISSA WILCOX
Chief Deputy City Clerk
APPROVED AS TO FORM
By: ____________________________
MARIO U. ZAMORA
City Attorney
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EXHIBIT “A”
SCOPE OF SERVICES AND RESPONSIBILITIES
This Exhibit “A” outlines the services to be performed by Lighthouse Rescue Mission (“Provider”) and the responsibilities of the City of Tulare (“City”) for the operation of the Tulare Emergency Shelter Campus located at the Hillman Health Center (“Shelter”).
A. OVERALL SCOPE OF WORK
1. Facility Operation: Provider shall operate a 180-bed emergency shelter facility with congregate and non-congregate sleeping and dwelling quarters on a 24-hour, 365-day basis for eligible individuals and families experiencing homelessness.
2. Low-Barrier Access: Provider shall accept all individuals and families who are willing to comply with established guidelines, ensuring immediate and low-barrier access to shelter.
3. Tulare First Policy: Provider shall reserve 75% of beds (approx. 135 beds) for unhoused individuals with a tie to City, which includes registered guests of City’s temporary encampment area and current or past recipients of City’s encampment resolution funding program and those who were born in City, have family members residing in City, or graduated school in City. The remaining 25% (up to 45 beds) shall be reserved for unhoused individuals with a tie to Tulare County.
Individuals with no ties to either City or Tulare of Tulare will be referred to a different project.
4. Guest Intake and Assessment: Provider will establish a universal intake process for all prospective guests of the Shelter, which will include a separate plan with the County of Tulare to fulfill referral and occupancy requirements. This universal intake process shall include performing assessments like the VI-SPDAT and an Individual Goals Identification Tool (IGIT) for each guest within seventy-two (72) hours of enrollment, in ninety (90) day increments, and upon discharge to understand their needs and create a plan. All assessment data, except the VI-SPDAT which is maintained in the regional HMIS, will be kept in a central database maintained by Provider.
Additional and/or supplemental assessments may also be performed by other partners engaging Shelter guests in the field and/or within the Shelter.
5. On-Site Services and Programming: Provider shall design and implement a range of on-site services for all guests, including but not limited to:
a. Intake, Registration, and Needs Assessment.
b. Case Management for social, medical, and behavioral health services. c. Life Skills and Peer Support.
d. Housing Navigation services to facilitate exits to interim or permanent housing.
6. Interim Housing: Provider shall manage, by referral, sixteen (16) 350 sq. ft. modular units on the Shelter premises intended for interim housing for specific guest populations, such as families or those with identified behavioral health needs who are working with a case manager.
7. On-Site/Off-Site Services. Provider shall establish informal and formal relationships independently or through City with other organizations, including public agencies and for-profit entities, to provide on-site and/or off-site services and clinical care for Shelter guests.
B. GUEST PARTICIPATION LEVELS
Provider shall manage dwelling quarters and amenities based on three voluntary participation
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levels:
1. Entry Level: This is the low-barrier entry point. Guests who agree to basic rules will be admitted with their vehicle, pet, and personal items and shall have access to all basic services (meals, showers, security, etc.). Guests in the “Entry Level” will be free to come and go as they please, but will only be provided meals if present at established times.
2. Participation Level: Guests who voluntarily participate in programs may receive additional benefits like increased privacy or personal space in exchange for voluntary part-time assistance with property maintenance, gardening, or other duties.
3. Recovery Level: Guests who graduate from the Participation Level may receive further benefits, such as private quarters, in exchange for voluntary participation in off-premises paid part-time job placements with the City or partner businesses.
Provider has the authority to place a Shelter guest into any level of residency based on their need, aptitude, and availability assuming voluntary agreements. Provider shall prepare an operations plan and related policies and procedures for approval by City and the County of Tulare. Provider shall also prepare a personal hygiene and supply plan along with related policies and procedures for approval by City.
C. DIVISION OF RESPONSIBILITIES
The following outlines the specific responsibilities of Provider and City.
1. Food Services
● City Responsibilities:
○ Process invoices from Provider and other food service contractors. ○ Secure and manage partnerships and donations for food service. ○ Coordinate the delivery of large shipments of supplemental dry goods, fresh fruits, vegetables, and dairy products as donations.
○ Establish services to transport food donations from third-party providers to the Shelter. ○ Purchase and maintain all kitchen equipment, including replacements or substantial repairs.
● Provider Responsibilities:
○ Staff, train, and operate a food service team to provide two (2) warm meals daily for 180 guests, plus snacks and beverages.
○ Order and stock all food and kitchen supplies and organize all donations. ○ Clean and maintain all food storage areas, kitchen equipment, and supplies.
2. Maintenance and Utilities
● City Responsibilities:
○ Perform capital maintenance to all buildings and physical amenities (e.g., roofs, fixed equipment).
○ Manage exterior landscaping and fencing.
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○ Handle off-campus waste removal and pest control.
○ Pay for water and sewer utilities.
○ Manage laundry services for bedding, towels, and participant laundry. ● Provider Responsibilities:
○ Conduct minor repairs for all equipment and facilities, including painting. ○ Pressure wash walkways and common guest areas.
○ Replace air filters and lighting as needed.
○ Set up and pay for all other utilities, including electricity. ○ Conduct oversight of guest usage of laundry room, stock and provision laundry detergent and other supplies.
○ Perform maintenance of all washing machines and dryers.
3. Security and Safety
● City Responsibilities:
○ Establish services to assist in transporting individuals experiencing homelessness along with their animals and personal items to the Shelter.
○ Provide walkthroughs and potentially a stationed team of plain-clothes police officers to build trust and maintain order.
○ Provide staffing support from the General Services Department for emergency and safety planning.
○ Plan, install, and assist with the maintenance of the security system, including cameras, metal detectors, and lighting.
● Provider Responsibilities:
○ Develop and implement a comprehensive safety plan for guests and all on-site personnel.
4. Animal Control
● City Responsibilities:
○ Source and manage the provision of limited veterinary services (e.g., spay/neuter, vaccinations) for guests’ dogs.
● Provider Responsibilities:
○ Source and maintain an appropriate amount of food, equipment, and cleaning supplies for guests’ dogs.
○ Oversee and clean the individual portable kennels and the dedicated dog space daily. ○ Manage adherence to all pet-related protocols among guests, including a limit of one pet per guest.
5. Financial Management
● City Responsibilities:
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○ Create the operating budget and funding plan.
○ Review and process all invoices.
○ Serve as the grants administrator for all competitive and/or direct allocation state and federal awards.
○ Identify and secure philanthropic contributions and grant funding. ○ Prepare monthly expenditure and reconciliation reports for City Management and City Council.
● Provider Responsibilities:
○ Assist with the development of the annual operating budget and funding plan. ○ Prepare complete and accurate invoice packages.
○ Prepare and submit payroll statements on a monthly basis. ○ Maintain a payroll account with a balance not to exceed one-and-one-half months of anticipated payroll expenses.
○ Leverage staff to develop and implement a financial management plan and accounting approach for personnel and operating expenses.
○ Identify and secure sponsors, donations, and other in-kind contributions.
D. STAFFING AND TRAINING
1. Staffing Plan: Provider shall prepare and implement a staffing plan to operate the Shelter safely and achieve an adequate guest-to-employee ratio, which may include 22.0 full-time positions.
Provider’s staffing plan must achieve a reasonable and adequate ratio of guests to employees during business hours, 8:00 A.M. to 5:00 P.M., Monday through Friday.
2. Training: Provider shall develop and implement a comprehensive training plan for all board members and staff covering topics including, but not limited to: Housing First, Trauma-Informed Care, Low-Barrier Shelter Model, Motivational Interviewing, Harm Reduction, Mental Health First Aid, Conflict Resolution and de-escalation, and NARCAN administration.
3. Assessments: Provider’s board members and staff shall assess and improve practices and outcomes within existing services as necessary and feasible. Provider shall review and complete assessments and action plans from National Alliance to End Homelessness on subjects including, but not limited to, the role of emergency shelter in the crisis response system, diversion, and the adoption of housing first approach. Upon completion of such assessments, Provider shall provide a copy of such assessments to City, along with a written debrief on any changes to existing services and/or performance improvements.
E. COORDINATION AND REPORTING
1. Continuum of Care (CoC): Provider will maintain partner status with the Tulare-Kings CoC, receive referrals through the Coordinated Entry System (CES), and ensure appropriate data entry into the region’s Homeless Management Information System (HMIS).
2. County Coordination: Provider will participate in the Tulare County Homelessness Task Force and develop a coordination plan with the County’s "Community Coordination Team" to link guests with benefits and services like MediCal, CalFresh, and behavioral health care.
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3. Reporting: Provider will conduct a biannual report to City’s City Council on operations and outcomes.
F. MISSION AND OUTCOMES
Provider will adhere to City’s mission for the shelter and work to achieve the following key measurable outcomes:
● Reduction in Homelessness: A year-to-year reduction in the number of homeless/unsheltered individuals living in the City by way of Point-In-Time Count results. ● Access to Meals: Daily access to two (2) nutritional meals, an assortment of snacks, and drinks for all guests.
● Housing Exits: 25% or more of all guests each year will exit to interim or permanent housing.
● Returns to Homelessness: 25% or less of all guest exits in a given year will involve a return to an unsheltered living situation.
● Service Engagement: 60% or more of all guests each year achieve enrollment in the CES and participate in case management. 30% or more of all guests utilize available social or healthcare services.
● Safety: The number of involuntary exits due to rule violations equals less than 20% of the total number of guests annually.
● Expenditures: Total expenditures each year will remain within 75% of the annual operating budget plan.
● Community Support: Surveys of community stakeholders and guests will indicate an approval rating of over 50% of all respondents.
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Personnel - Primary and
Supportive Expenses
Description Cost Notes
Program Manager $ 75,000.00 1.0 FTE 1.00
Housing Navigator Lead (60,500) $ 60,500.00 1.0 FTE 1.00 Housing Navigators (55,000) $ 165,000.00 3.0 FTE 3.00 $ 55,000.00 Administrative Assistance $ 60,000.00 1.0 FTE 1.00
Food Service Coordinator (45,000 ann) $ 45,000.00 1.0 FTE 1.00 Site Leads 24/7 (attendants) (43,000 ann) $ 129,000.00 3.0 FTE 3.00 Shelter Specialist (24 hours X $22 ph) $ 329,475.00 12.0 PTE 6.00
18.00 FTE total
Indirect Costs - 10% $ 80,347.20
Administration Fee to Operator $ 300,000.00
Subtotal $ 1,244,322.20
Other Operating and
Facility Expenses Description Cost Notes
Insurance Costs $ 25,000.00
Permits and Licenses $ 500.00 Enviromental Health Permits Food Services $ 825,000.00 $15 PP X 365 DAYS X 150
Utilities $ 150,000.00 20,000sqft x $5/sqft
Security $ 600,000.00 3rd party security guards
On site Animal Services, Kennels, Food,
Cleaning, etc. $ 152,962.40
Maintenance and Cleaning Supplies $ 75,000.00
Other - Miscl - (Uniforms, office suplies and
devices) $ 40,000.00
Participant Van, Maintenance and
Insurance $ 75,000.00
Subtotal $ 1,943,462.40
Tulare Cares Emergency Shelter Operations
Year 1 Proposed Budget
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Total Operator, Operating, and Facillity
Expenses (Approximate) $ 3,187,784.60
Funding Sources Description Amount Notes
Local - Measure Y $ 1,000,000.00
Grant - CDBG
$ 106,000.00
Subject to an annual cap - maximum
amount presented
Grant - Housing Successor
$ 200,000.00
Subject to a cap and changing
'revenue' avaialble annually -
maximum amount presented
Grant - Behavioral Health Bridge Housing
$ -
*State grant through Tulare County
will enable substance use and mental
health treatment for guests; No
impact to general operating costs
Local - General Fund $ -
Grant(s)- To be determined
$ -
*Staff will seek other financing
options as available for general
operating, specialized services, and/or
permanent housing for guests
Total Revenue $ 1,306,000.00
Balance - Year 1 $ (1,881,784.60)
*Estimated year 1 shortfall as of
February 2025
City Covered Expenses Description Cost Notes
Waste Disposal $ 50,111.64
Sewer Service Fees $ 13,200.00
Water Service Fees $ 5,400.00
Capital Maintenance $ 88,000.00
Limited Veterinary Services $ 170,000.00 Veterinary Services HALO/TPD $ -
HALO Office - Base Salary - 3 FTE -
$204,000
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Exterior Landscaping $ 2,155.48
Pest Control $ 5,000.00
Laundry Services $ 129,000.00
Subtotal $ 462,867.12
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Term: July 1, 2025 to June 30, 2026
Funding Source: General Fund (incl. Measure Y), CDBG, Housing Successor* Program Component: Operational Budget Estimate
Assumption of the emergency shelter opening in March 2026 Sources Total Amount
Available Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 May-26 Jun-26 City - General Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - City - Measure Y $ 1,000,000.00 $ 83,333.33 $ 83,333.33 $ 83,333.33 $ 83,333.33 $ 83,333.33 $ 83,333.33 $ 83,333.33 $ 83,333.33 $ 83,333.33 $ 83,333.33 $ 83,333.33 $ 83,333.33 Federal Grant - Community Development Block Grant
(CDBG) 2025 $ 106,000.00 $ 8,833.33 $ 8,833.33 $ 8,833.33 $ 8,833.33 $ 8,833.33 $ 8,833.33 $ 8,833.33 $ 8,833.33 $ 8,833.33 $ 8,833.33 $ 8,833.33 $ 8,833.33 State / County Grant - Behavioral Health Bridge Housing (BHBH) 2025-2026 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - City Grant Fund - Housing Successor $ 100,000.00 $ 8,333.33 $ 8,333.33 $ 8,333.33 $ 8,333.33 $ 8,333.33 $ 8,333.33 $ 8,333.33 $ 8,333.33 $ 8,333.33 $ 8,333.33 $ 8,333.33 $ 8,333.33 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
Total: $ 1,206,000.00 $ 100,500.00 $ 100,500.00 $ 100,500.00 $ 100,500.00 $ 100,500.00 $ 100,500.00 $ 100,500.00 $ 100,500.00 $ 100,500.00 $ 100,500.00 $ 100,500.00 $ 100,500.00 Classification Monthly Cost Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 May-26 Jun-26 Operation and oversite fee
$ 25,000.00
$ 25,000.00 $ 25,000.00 $ 25,000.00 $ 25,000.00 $ 25,000.00 $ 25,000.00 $ 25,000.00 $ 25,000.00 $ 25,000.00 Personnel - Emergency Shelter Manager (1.0) FTE
$ 6,250.00
$ 6,250.00 $ 6,250.00 $ 6,250.00 $ 6,250.00 $ 6,250.00 $ 6,250.00 $ 6,250.00 Personnel - Housing Navigator Lead
$ 5,040.00
$ 5,040.00 $ 5,040.00 $ 5,040.00 $ 5,040.00 $ 5,040.00 $ 5,040.00 $ 2,520.00 $ 30,240.00 $ 60,480.00
Personnel - HousingNavigator (3.0) FTE
$ 13,750.00
$ 13,750.00 $ 13,750.00 $ 13,750.00 $ 13,750.00 $ 13,750.00 $ 13,750.00 Personnel - Food Services Coordinator (1.0) FTE
$ 3,750.00
$ 3,750.00 $ 3,750.00 $ 3,750.00 $ 3,750.00 $ 3,750.00
$ 45,000.00
Personnel - Site Leads (3.0) FTE
$ 10,750.00
$ 10,750.00 $ 10,750.00 $ 10,750.00 $ 10,750.00 $ 10,750.00 $ 129,000.00 $ 43,000.00
Personnel - Case Managers / Housing Navigators (12.0) Part Time 24 hours X $22 per hour $ 27,456.00
$ 27,456.00 $ 27,456.00 $ 27,456.00 $ 27,456.00 $ 27,456.00 $ 27,456.00 $ 329,472.00 ##########
Administration Feeds(insurance & benefits) 10%
$ 6,695.00
$ 6,695.00 $ 6,695.00 $ 6,695.00 $ 6,695.00 $ 6,695.00
$ 80,340.00
$ - $ - $ - $ - $ -
$ - $ -
Subtotal - (14.0) FTE with Primary Service Provider /
Shelter Operator $ 98,691.00
Operating - Insurance (Primary Service Provider / Operator) $ 3,600.00 $ 3,600.00 $ 3,600.00 $ 3,600.00 $ 3,600.00 $ 3,600.00 Operating - Utilities (eletricial, waste, sewer, water) $ 12,500.00 $ 12,500.00 $ 12,500.00 $ 12,500.00 $ 12,500.00 $ 12,500.00 NOTES
Estimate based on cost information from other
emergency shelter projects (100-150 guests)
Estimate based on City recreational facilities -
Community Services Dept.
Obligation of General Fund, such as reserve, to
be determined
FY 2025 and FY 2026 anticipated revenue to be
determined
Source tied to supportive services and specific
number of interim housing beds; Not general
operating costs; Contingent on County
approval of an eligible plan for funds
FY 2025 and FY 2026 anticipated revenue to be
determined; A cap exists on amount of funds
obligated to non-affordable housing
development activities
NOTES
$105,600 salary / benefits; Assumption of
hiring management months ahead of planned
opening
$72,960 salary / benefits; Assumption of hiring
management months ahead of planned
opening
$57,600 salary / benefits; Assumption of hiring
program staff at least 1-2 months before
opening
$57,600 salary / benefits; Assumption of hiring
program staff at least 1-2 months before
opening
Tulare Emergency Shelter Campus
12 Month Operating Pro-Forma and FY 2025-2026 Estimates Notes:
$63,360 salary / benefits; Assumption of hiring
food service staff at least 1 month before
opening
$42,240 salary per FTE; Assumption of firding
food service staff at least 1 month before
opening
$57,600 salary / benefits; Assumption of hiring
program staff at least 1-2 months before
opening
$42,240 salary; Assumption of hiring facility
and administrative support staff 1 month
before opening
$42,240 salary per FTE; Assumption of hiring
facility and administrative support staff 1
month before opening
7.13 Consent 22 of 81
Permits / Licences $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 Phone, Internet, Software, and Related Equipment $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 Animal Services, Supplies, and Maintenance $ 12,500.00 $ 12,500.00 $ 12,500.00 $ 12,500.00 $ 12,500.00 $ 12,500.00 Laundry Service, Supplies, and Maintenance $ 11,000.00 $ 11,000.00 $ 11,000.00 $ 11,000.00 $ 11,000.00 $ 11,000.00 Daily Maintenance Costs and Cleaning Supplies $ 6,250.00 $ 6,250.00 $ 6,250.00 $ 6,250.00 $ 6,250.00 $ 6,250.00 Office Supplies, Equipment, and Uniforms $ 3,500.00 $ 3,500.00 $ 3,500.00 $ 3,500.00 $ 3,500.00 $ 3,500.00 Shelter Van, Maintenance, Fuel, and Insurance $ 6,250.00 $ 6,250.00 $ 6,250.00 $ 6,250.00 $ 6,250.00 $ 6,250.00 Security Operations - Incl. guard(s), cameras, metal
detector, and related software $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 Professional Services and Training $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 Production of Food and Beverages $ 65,000.00 $ 65,000.00 $ 65,000.00 $ 65,000.00 $ 65,000.00 $ 65,000.00 Kitchen Supplies and Other Non-Perishable Food Items $ 6,000.00 $ 6,000.00 $ 6,000.00 $ 6,000.00 $ 6,000.00 $ 6,000.00 Kitchen Maintenance and Cleaning (Labor & Supplies) $ 4,000.00 $ 4,000.00 $ 4,000.00 $ 4,000.00 $ 4,000.00 $ 4,000.00 Hygiene (Bathrooms / Showers) Supplies and Maintenance $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 Pest Control $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 Landscaping $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 Capital Maintenance - all buildings and systems $ 7,500.00 $ 7,500.00 $ 7,500.00 $ 7,500.00 $ 7,500.00 $ 7,500.00 Subtotal - Operating Costs $ 199,450.00
Total Monthly Expenses $ 298,141.00 $0.0 $0.0 $0.0 $25,000.0 $25,000.0 $31,250.0 $77,496.0 $298,141.0 $298,141.0 $298,141.0 $298,141.0 $298,141.0 Total Annual Expenses $ 3,577,692.00
Approximate Unfunded Balance - 12-Months of Expenses $ (2,371,692.00) *Total estimated revenue subracted by total expenses in a 12-month period Approximate Unfunded Balance - FY 2025-2026 Only $ (649,451.00) *Only Measure Y revenue (excluding grant revenue given their specific use and pending approval) subtracted by only projected expenses from October 2025 to June 2026 Estimate based on cost information from other
emergency shelter projects (100-150 guests)
Estimate based on cost information from other
emergency shelter projects (100-150 guests)
Estimate based on cost information from other
emergency shelter projects (100-150 guests)
Estimate based on cost information from other
emergency shelter projects (100-150 guests)
Estimate based on cost information from other
emergency shelter projects (100-150 guests)
Estimate based on cost information from other
emergency shelter projects (100-150 guests)
Estimate involves a commercial kitchen and
per meal cost based on City's senior service
lunch program; Includes 2 meals daily,
snacks, and drinks
Estimate derived from City's senior lunch
program, includes kitchen equipment,
utensils, food containers, cutlery, and food
pantry items
Estimate based on cost information from other
emergency shelter projects (100-150 guests)
Estimate based on cost information from other
emergency shelter projects (100-150 guests)
Estimate based on a third-party laundry
service for all linens, towels, and uniforms;
Includes supplies and maintenance costs for
Estimate based on cost information from other
emergency shelter projects (100-150 guests)
Estimate based on cost information from other
emergency shelter projects (100-150 guests)
Estimate based on vehicle purchase (10+
passenger van), insurance, fuel, and
maintenance costs
Estimate involves a commercial kitchen and
associated regular maintenance, supplies,
and biannual third-party deep cleaning
Estimate based on City Animal Shelter /
Services - Community Services Dept.; includes
range of basic veterinarian treatment for all
7.13 Consent 23 of 81
Year 1 - 2025-2026 Population / Capacity for 180 guests Description Budgeted Amounts Notes
Personnel
Emergency Shelter Director (1.0 FTE) $ 105,600.00 1.0 FTE Director at $52 hourly rate Emergency Shelter Manager (1.0 FTE) $ 72,960.00 1.0 FTE Manager at $38 hourly rate Shelter Coordinators - Intake & Programs (2.0 FTE) $ 115,200.00 2 FTEs at $30 hourly rate Shelter Attendants - Operations (2.0 FTE) $ 115,200.00 2 FTEs at $30 hourly rate Food Services Manager - (1.0 FTE) $ 63,360.00 1.0 FTE Manager at $33 hourly rate Understaffed as presented - Food / Kitchen Services Food Services Assistants - (2.0 FTE) $ 84,480.00 3.0 FTEs at $22 hourly rate Case Managers & Navigators (2.0 FTE) $ 115,200.00 2.0 FTE at $30 hourly rate Facility Maintenance Technicians (1.0 FTE) $ 42,240.00 1 FTEs at $22 hourly rate General Services Department to share this responsibility* Administrative Support Specialists (2.0 FTE) $ 84,480.00 2 FTEs at $22 hourly rate Total Personnel Expenses $ 798,720.00 17 FTEs
Operating
Insurance Costs $ 35,000.00 Subject to parties definitions and market Utilities (eletrical, waste, sewer, water) $ 160,000.00 20,000sqft x $5/sqft Permits / Licenses $ 1,000.00
Phone, Internet, Software, and equipment $ 30,000.00
Animal Services, Supplies, and Maintenance $ 175,000.00 *Includes estimate of veterinarian services (limited) Laundry Service, Supplies, and Maintenance $ 130,000.00 Maintenance and Cleaning Supplies $ 75,000.00
Office supplies, equipment, and uniforms $ 50,000.00
Shelter Van, Maintenance, and Insurance $ 75,000.00
Security System (Guard, Cameras, etc.) $ 60,000.00
Professional Services and Training $ 40,000.00
Production - Food and Bevarages $ 750,000.00 $ 62,500.00 per month - 2 meals, snacks, and beverages Kitchen Supplies and Other Non-Perisable Food Items $ 70,000.00 Kitchen Maintenance and Cleaning (Labor & Supplies) $ 50,000.00 Hygiene (Bathroom/Shower) Supplies & Maintenance $ 60,000.00 $ 842.40 $ 1,684.80 $ 50,544.00 $ 606,528.00 $ 614,952.00 Pest Control $ 5,000.00 daily 2 meals monthly 360 365
Landscaping $ 2,500.00 $ 45,000.00 kitchen supplies
Capital Maintenance $ 90,000.00 $ 25,000.00 other food / beverages (condiments) $ 50,000.00 kitchen maintenance and cleaning
includes deep cleaning 2x per year
Total Operating Expenses $ 1,858,500.00
Total Annual Program Budget $ 2,657,220.00
Revenue / Funding Sources
General Fund - Measure Y $ 900,000.00
Federal Grant - CDBG $ 106,000.00 ``
State Grant - Housing Successor $ 125,000.00
State Grant - Behavioral Health Bridge Housing $ 365,000.00 Other - to be determined $ -
Total Revenue Sources as of May 2025 $ 1,496,000.00
General Fund Contribution $ (1,161,220.00)
7.13 Consent 24 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 1 of 57 Revised ##/##/####
Emergency Services
Purpose & Scope
The purpose of the Management, Operations and Public Safety Plan (MOPSP) is to advise The City of Tulare on a best practice model for operation of a YearRound Tulare Cares Emergency Shelter.
Establishing a Year-Round Emergency Shelter Program will meet critical needs amongst some of the most vulnerable people in our neighborhoods, while also addressing a pressing social issue that is deeply impacting local businesses and communities.
The Plan identifies emergency shelter services for homeless persons and best practices to maintain a safe and healthy environment for its clients and the community at large. The overall purpose of the program is to connect homeless persons to permanent housing opportunities and resources to maintain housing stability and self-sufficiency. Goals and guidelines of the Plan align to National Standards of The HEARTH Act (2009).
7.13 Consent 25 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 2 of 57 Revised ##/##/####
A. PROGRAM DESCRIPTION
1. Population Served
Year-Round Emergency Navigation Center Services
The Tulare Cares Emergency Shelter, operated by Tulare Lighthouse Rescue Mission provides shelter beds to a combination of men, women and families while providing access to a range of programs and supportive services. To ensure that the shelter will meet the needs of the community in serving chronic and vulnerable homeless people, clients are admitted with minimal, “low threshold” requirements so that chronic and vulnerable homeless people can easily enter and remain in shelter until they can find permanent housing.
Those accessing the Shelter will include homeless adults with a strong tie to the contracting region. A “strong tie” means they have lived, worked, or attended school in the area, or are known by PD or contracted Outreach Agencies as a homeless person in the region.
Each new client will be screened for sex offender and active felony warrant status before admission (screening takes place prior to the arrival at the facility as part of the bed reservation system), as detailed in the “Admission Criteria and Procedures.”
All clients have access to and are encouraged to participate in all services provided. Every client is assigned a Housing Navigator at the time of intake, who will work with them to create a housing plan. All Services in the Shelter are voluntary, but as part of their enrollment with the Shelter, clients are expected to be active participants in resolving their homelessness. This expectation is clearly communicated with guests prior to their enrollment with the program.
Access to the shelter is limited to clients that are currently enrolled with the Shelter, and because all services are fully integrated within the shelter facility space, on-site services are strictly for currently enrolled clients only.
7.13 Consent 26 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 3 of 57 Revised ##/##/####
2. Program Description
The Shelter is designed to provide safety, basic needs, and access to support to move individuals out of homelessness and into permanent housing opportunities.
Access to safe shelter
The Shelter accommodates overnight sleeping arrangements for each enrolled guest, every evening. Access to the center is provided 24 hours a day, seven days/week, 365 days a year. To decrease the impact on the surrounding neighborhood, access into the facility initially must take place during regular business hours of 8:30 to 5:00 PM or via a reservation system.
Length of Stay
There is no set minimum, and the maximum length of stay is 180 days.
Clients at the Shelter may stay enrolled with the program past the 180 day stay limit if they remain in good standing and stay dedicated to working their personalized Housing Plan. This extended stay may be granted through an Extension Request process overseen by each client’s Housing Navigator and Program Management team. The client must complete a Request for Extension Application which, if granted, may extend their stay for an additional 30 days. Each client is assigned a Housing Navigator supporting their progress toward Housing Stabilization. The program is designed to provide this support until a housing option becomes available.
However, at any time a client’s enrollment may be terminated (“exited”) from the shelter for safety or continual shelter violations as outlined in the “Exit and Readmission Policies.” Additionally, if a client exceeds 30 days, intensified housing location and exit plan strategies will be implemented.
Consistent with national best practices and trends, the goal for length of stay should be 30 days or less. Tulare Lighthouse maintains a report that accounts for clients with length of stays exceeding 180 days and reasons why with accountability to Contracting Partners or Advisory Committees.
7.13 Consent 27 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 4 of 57 Revised ##/##/####
Sleeping Areas
Bed types consist of single beds. Each client is assigned a bed and bedding for the length of their stay. Every client is made aware upon intake that they may need to switch beds as the need requires it. The shelter is designed with three levels of care. Throughout the guests stay and in conjunction with their Housing Navigator these levels will be utilized to move each guest through the process into permanent housing.
The dorm is coed with women on one side of the shelter and men on the other. Clients are prohibited from entering any sleeping area other than the one in which they were assigned a bed.
Meals
Self-serve breakfast items will be available to guests in the morning, a light lunch and hot dinner. Snacks, such as fruit and bars are provided for all clients to pick up at the food pantry building. Meals are cooked off-site by a third-party vendor and brought on-site and served. The Lighthouse coordinates with a licensed food vendor to provide already-cooked meals which can then be served from within the facility’s warming kitchen. For health and safety reasons, the recommended food service style is a prepackaged meal that can be served quickly, which minimizes the contact others have with food surfaces.
Clients may line up to receive meals at the food pantry, unless during times of health-related outbreaks, or when serving someone who may be infirm directly at their table.
Hygiene Facilities
Hygiene facilities are provided on-site including toilets, showers, and laundry facilities. Clients are encouraged to utilize these facilities as daily resources available to them. Toiletries are provided to clients as needed as well as laundry soap for personal clothing items.
7.13 Consent 28 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 5 of 57 Revised ##/##/####
Upon completing a new enrollment intake, they will also be expected to turn in fabric items such as backpacks, blankets, and others to be laundered and/or heat-treated for pest control.
Security
The Lighthouse follows policies and procedures that promote utmost safety for clients, staff, volunteers, and the community and strives to provide an atmosphere that promotes community, stays alert for signs of conflict, and confronts behaviors before they escalate. The security plan includes a multifaceted approach involving screening for sex offenders, convicted arsonists (if status as an arsonist is known), and individuals with open felony warrants.
In addition, the facility will feature secured and separate entrances and exits, searches at entry, confiscation of harmful contraband, trained safety personnel providing around-the-clock indoor and outdoor coverage, fire alarms, video surveillance cameras, and lighting. Other program elements which support security efforts include, “no loitering” policies.
Storage
All clients have access to in-dorm and outdoor personal storage space. Each client is assigned a personal storage bin for personal valuables and is permitted to keep a limited quantity of personal effects at their bedside in either provided storage containers or lockers. Outdoor storage can also be made available to each client to store less dangerous contraband items that can be retrieved when they leave for the day. Additionally, clients may store temperature-sensitive medication in a locked refrigerator accessible only by program staff.
Housing Navigation Services
Upon entering the shelter, each client is assigned a Housing Navigator. The primary function of the Housing Navigator is to work side-by-side with the client to create a pathway toward permanent housing opportunities, with the goal of ending their homelessness within a 30-day timeframe.
Additionally, the Housing Navigator provides resources and support to the client during their stay, including encouraging them to access all services provided on-site. The Housing Navigator ensures that all clients who agree
7.13 Consent 29 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 6 of 57 Revised ##/##/####
to be entered into the Coordinated Entry System are entered into the Coordinated Entry System, as the first line of housing engagement.
Together, each Housing Navigator and client completes a personalized Housing Plan which will guide their efforts toward securing permanent housing opportunities. Meeting with the client either weekly or biweekly, the Housing Navigator documents their progress towards the actions outlined in the Housing Plan.
Daytime Program Activities
As the Navigation Center is a 24-hour Year-Round Emergency Shelter Program, all clients are encouraged to stay on-site during the day and to take advantage of the on-site services provided to them during the daytime.
Daytime program activities include but are not limited to, the following:
● Full access to all on-site service providers, if appropriate; ● Life skills classes and workshops;
● Indoor and outdoor recreational activities, space permitting (e.g., exercise classes; ping pong, library time)
3. Services Provided
The Emergency Shelter incorporates a combination of Basic Needs Services (“baseline services”) as well as supportive services aimed at creating pathways into housing.
The following baseline services are provided:
1. Housing Navigation
2. Crisis Evaluation and Mental Health Evaluation Services/Treatment
3. On-site, Centralized Intake/Assessment
4. Domestic Violence Referrals
5. Shelter Beds
6. Health Clinic or Health Clinic Partnerships
7. Transportation Assistance will be provided when available
8. On-site Security or Safety Personnel
7.13 Consent 30 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 7 of 57 Revised ##/##/####
9. Meals and Food
10. Homeless Prevention and Diversion Assistance
11. Drug and Alcohol Treatment Referrals
12. Crisis Evaluation Referrals
13. 211 referrals
14. Employment and Job Placement Resources
15. Substance Abuse Treatment Referrals
16. Laundry
17. Client Storage
In addition to the baseline services, the following services were also considered in the design and implementation of the Shelter:
1. Recreational Activities
2. Computers and Email access
3. Dog Run Area and Pet Services
4. Clothing Donations and Distribution
5. Electronic Charging Stations
6. Access to Television and Wi-Fi
7. Individual Quiet rooms/Study rooms
8. Conference Rooms
9. Community Gardens
4. Coordinated Entry System Integration
The Shelter serves as a designated “Entry Point” of the Coordinated Entry System. The Lighthouse staffing plan includes designated staff to conduct diversion screening and prevent those with other resources from entering the homeless shelter system. Additionally, the staff is trained to complete on-site Coordinated Entry Housing Needs Assessments (CEHNA), in the form of a VI-SPDAT or other similar tool. Housing Navigators assist enrolled clients obtain the vital documents necessary to move forward in their housing connection process, once matched to permanent housing opportunities by the Coordinated Entry
7.13 Consent 31 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 8 of 57 Revised ##/##/####
5. Target Goals/Expected Outcomes
The target goals and expected outcomes for the Shelter adhere to guidelines and expectations set forth by the U.S. Department of Housing and Urban Development’s HEARTH Act.
The Shelter is not regarded as a singular program, as it provides support to the region’s existing program continuum helping to move the system towards higher a level of system performance, a reduction in the number of persons who experience homelessness in our community and an increase in access to housing opportunities for chronically homeless individuals utilizing Year Round Emergency Shelter Program services.
Indicators for measuring effective system performance include the following key considerations:
a. Reduction in First Time Homeless -
Are fewer people experiencing homelessness for the first time? Are only individuals who have no safe, appropriate housing option being admitted to shelter?
b. Overall Reduction in Number of Individuals Who Experience Homelessness -
Are overall rates of homelessness declining? Is street homelessness declining? Is chronic homelessness declining?
c. Reduction in the Length of Time Homeless
Do people stay homeless for shorter periods of time? A reasonably short length of time spent homeless indicates system and program success in rapidly re-housing persons who are homeless. It can also indicate efficiency related to turnover of beds, which is essential to meet system demand for Year-Round Emergency Shelter Programs. d. Successful Resolution of Housing/Homeless Crisis
Do people resolve their housing/homeless crisis successfully by maintaining/obtaining permanent housing? Are people successfully connected to community-based support?
7.13 Consent 32 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 9 of 57 Revised ##/##/####
e. Reduction in Recidivism (subsequent return to homelessness) Are repeat occurrences of homelessness avoided or declining?
6. Program Layout
A typical space layout for The Shelter includes the following:
Level 1 – Large Coed dorm/no walls between beds
Level 2 – Coed dorm/walls between beds
Level 3 – Coed rooms with walls on all sides
Level 4 – Tiny Homes with locking doors
Dining and sitting area with Indoor seating
Food pantry
Restrooms
o Men’s, Women’s, (with showers)
o Lockable shower rooms (closed for deep cleanings)
o Shower areas with walk-out dressing/changing spaces
Multi-purpose Rooms/Meeting Spaces
Donation Room
Site Administration and Operations Offices
Records Storage Room
Intake and Service Counter
Laundry Facilities and “Hot Rooms” for pest removal
Outdoor Facilities/Areas
o Outdoor Common Area
o Outdoor Client Storage Facility
o Bike Rack Area
o Dog Run
7.13 Consent 33 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 10 of 57 Revised ##/##/####
ADMISSION CRITERIA AND PROCEDURES
Client Program Expectations
Prospective clients must be able to perform all aspects of their care and ADLs (Activities of Daily Living, including but not limited to feeding, showering, toileting, transferring onto and off their bed, dressing, ambulating, etc.), follow all program expectations, and maintain appropriate behavior with consideration for all other clients of the shelter.
All clients must review, initial, and sign a copy of the "Expectations" document prior to enrollment. At intake, staff assists all clients who may have difficulty understanding or reviewing these expectations, and they are available to clients at any time. Staff will document any client who refuses to sign or is otherwise unable to make their mark
Identification Requirements
A form of official identification is required to verify identity; however, clients are not denied access to shelter services without one. In the event they do not have official identification, Housing Navigators assist clients in obtaining California ID and can provide each client with a no-cost ID voucher.
If needed, clients may receive a shelter-specific identification card upon entering the shelter that will be used for readmission during the duration of their stay. Shelter ID components include a photograph, intake date, date of birth, name, and Homeless Management Information System (HMIS) identifying information.
Screening Requirements
Tulare Cares Emergency Shelter is a low barrier facility. However, screening will take place prior to the arrival at the facility as part of the bed reservation system. Additionally, no person with any open felony warrant will be allowed to access the shelter property. The Lighthouse works cooperatively with the local police department and utilizes any available public “Warrant Check” databases to screen clients for any open warrants. Staff also utilizes the National Sex Offender Public Website (NSOPW) to screen for sex offenses across the country.
7.13 Consent 34 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 11 of 57 Revised ##/##/####
Bed Reservation System
To minimize neighborhood impact, all clients seeking to access the Emergency Shelter and services must do so through a designated Intake and Bed Reservation System. The Navigation Center Call Center will be staffed to schedule and accept new intakes Monday thru Friday, 10:00 to 4:00 PM.
New prospective clients may contact one of the agencies authorized as a point of entry into the Navigation Center. Walk-ins are welcome but there will be no guarantee of enter via this method. After the referral agency representative discusses the program with the prospective client, the representative must check bed availability on the Bed Reservation System and verify that the client meets the minimum eligibility requirements including the background check. If the Bed Reservation System indicates that an appropriate bed is available for the client, the representative from the referring agency may transport the client to the Navigation Center during the time indicated in the reservation system to complete the intake process. Clients will be screened for diversion and/or homeless prevention services, utilizing the Coordinated Entry System’s Diversion and Homeless Prevention Questionnaire. If they have an alternate, habitable location where they may stay, they will be diverted from occupying a shelter bed until their resources have been exhausted.
Clients meeting eligibility requirements and background check clearance are assigned a bed reservation number (pending bed availability) and given instructions on transportation options and designated arrival time. During the reservation call, the client is assigned an intake appointment time, which they must honor for their enrollment to be completed.
In the event a client who has already enrolled with the Emergency Shelter, has exited/been exited and is seeking reenrollment, they will be directed to contact the Call Center personally, so program staff may determine eligibility status. Returning clients are not required to reenroll through a referral partner, though they may take that route if desired.
7.13 Consent 35 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 12 of 57 Revised ##/##/####
The Lighthouse provides on-site staff to track daily bed inventory and communicate daily bed vacancies with service providers through Referral Partner email blasts and/or the Coordinated Entry System. Additionally, setaside referrals may be designated to prioritize intakes from local police and/or for emergencies or other qualified special situations, equal to 10% of the total shelter capacity.
New Clients
All new clients are screened using the phone intake system and provided a Referral Form which acts as a confirmation of reservation.
Beds are assigned based on availability and eligibility results. New clients are instructed to arrive at the designated time. Those who do not arrive at the designated time and without communicating previous arrangements will forfeit their bed for the night.
Clients are prohibited from loitering in the neighborhood surrounding the Shelter. This is part of the Operator’s Good Neighbor Policy, which is strictly enforced. Failure to meet these expectations or severe violations of any other program policies could result in termination of the client’s enrollment.
If written into the contract, The Lighthouse can conduct regular checks each week of the surrounding neighborhood, up to a ½ mile radius in the form of outreach to enforce shelter expectations and avoid loitering and homeless congregations.
Upon arrival, clients must complete a security screening process and work with an Housing Navigator to be informed of the program expectations of the Shelter, and complete necessary intake paperwork. As part of the Health and Safety guidelines, new clients must also shower on their first night in the shelter and submit all clothing or additional bedding to be washed.
7.13 Consent 36 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 13 of 57 Revised ##/##/####
Day Leave and Returning Clients
Clients may leave the facility during the day, however, may not loiter outside. All clients must return to the Navigation Center before a 10:00 PM curfew (unless authorized by management for late entry on the basis of school, employment, etc.)
Clients arriving later than 10:00 PM for special unexpected circumstances (such as or discharge from the hospital) must communicate their anticipated arrival time with their Housing Navigator or Site Leader and receive approval for a late entry to be excused. Failure to communicate this could result in an Action Plan which could potentially result in termination, as subject to the “Readmission Policy” protocols.
Hours of Operation
The Navigation Center is open 24 hours, 365 days per year. These hours of operation will be in effect seven days per week, every week regardless of holidays or weather. Service Providers may schedule on-site services to occur at almost any time, and the service schedule is different each day.
Below is a Programing Schedule that is in effect on most days for general shelter activities:
7:00 – 8:30 AM Self Serve breakfast items provided
10:00 AM – 12:00 PM Dorms are closed 2 days a week (for deep cleaning) 11:00 AM – 1:00 PM Light Lunch served
3:00 PM – 4:00 PM Light snack items available
6:00 PM – 7:30 PM Hot Dinner served
10:00 PM Formal Curfew
11:00 PM Lights Out in Sleeping Areas (commons areas will remain open 24 hours)
7.13 Consent 37 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 14 of 57 Revised ##/##/####
Overflow Management
7. Coordinated Service Delivery Plan
There are times that the need for shelter beds may outweigh the capacity of the Shelter, Therefore, a Coordinated Service Delivery Plan is implemented as needed, which includes coordination of the following diversion and redirection strategies:
a. Homeless Diversion
Programming for the Navigation Center includes homeless diversion screening at the point of intake to ensure that those with alternative resources will not be accessing the homeless system. If clients identify at intake that they have a viable housing alternative to the shelter, staff can provide resources to connect the client to that alternative. The Lighthouse utilizes all available resources to offer successful diversion assistance and, if they cannot provide the assistance themselves, call on other agencies within the Continuum of Care.
b. Coordination with Family Shelter Programs
As a frontline strategy, The Lighthouse works with family shelters and other agencies to redirect any families who may arrive seeking shelter at the Navigation Center.
c. Coordination with Transitional and Bridge Housing providers The Lighthouse works with other service providers to utilize Transitional and/or Bridge Housing vacancies when available. This form of housing can be utilized by returning clients who have been matched with a housing opportunity and will soon move into permanent housing. This strategy will increase the Program’s bed turnover rate as clients are successfully matched to alternate housing opportunities.
7.13 Consent 38 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 15 of 57 Revised ##/##/####
d. Coordination with other Year-Round Emergency Shelter Program providers
As more year-round shelters come online, program staff will partner with other providers and programs to redirect overflow to any additional shelter beds that may be available in the county.
8. Overflow Policies
The Bed Reservation System is designed to prevent and minimize overflow and capacity issues for the shelter. A daily bed utilization count ensures that the bed capacity will be fulfilled each evening, as the need for beds persists.
In the event of a community-wide natural disaster or in extreme weather situations deemed so by state, county, or city authority. The following option could be utilized by the Operator:
Utilize alternative locations (e.g., gymnasiums, churches, or other partner facilities) for additional beds that may accommodate homeless without a bed reservation during inclement weather or disaster. (Note that this option has budget implications/funding considerations for local government agencies.)
Exit and Reenrollment
Exit Policies
Clients are considered to have exited the program when they voluntarily leave or are exited from the shelter for safety or continual shelter violations or find alternate housing.
The Lighthouse is balanced in their approach to program exits and readmission policies as it pertains to violations of the program expectations.
The expectations include considerations for maintaining a safe and effective facility, safety for clients, volunteers, staff, and the surrounding neighborhood.
Violations of these expectations are documented and tallied through a notice called an Action Plan. The intent of the action plan is to discuss the
7.13 Consent 39 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 16 of 57 Revised ##/##/####
violation with the client to ensure they fully understand the expectation and why their behavior was a violation. Additionally, the client has the opportunity to create a plan to avoid further violations. Action Plans will be tallied at two distinct levels according to the severity of the behavior, with set limits to how many Action Plans a guest may have at either level before their enrollment is terminated. Severe infractions include possession of illegal drugs, violent attacks/fights, possession of weapons, etc. Infractions of this severity will typically result in an immediate exit unless management elects to offer the client entry into a final Behavioral Contract. Also, The Lighthouse maintains a zero-tolerance policy towards violence, sexual misconduct, other criminal activity, and drugs and medications used or possessed beyond the scope permitted in the program’s Health Polices.
Clients who use the facility, programs, and services in violation of a specific rule are obliged to adhere to those consequences. Depending on the circumstances, the consequences of these actions may also be subject to intervention by law enforcement. In the event the client poses ongoing danger or a legitimate obvious threat to safety, Tulare Cares Emergency Shelter Program Management will coordinate with the Contracting Partner to decide if a ban from services may be the most prudent decision.
Upon exit, the client’s personal items will be packed up for them to take with them when they leave. If they cannot take all their items at that time, staff will store their items for a predetermined time, based on the amount of space available (typically up to 60 days). The client will then be offered transportation off the property to the approved drop-off location of their choosing if a driver is available and it is safe to do so. In the event a client is exited who is deemed a plausible safety risk, program staff works with local law enforcement to coordinate a safe escort off the premises.
Reenrollment Procedures
When a client exits of their own volition or is exited for shelter violations, the client may contact the Call Center or an approved referring partner to screen for reenrollment eligibility after the time designated by staff. A client who leaves of their own accord and is otherwise in good standing with the program may attempt reenrollment at any time, pending bed availability.
7.13 Consent 40 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 17 of 57 Revised ##/##/####
For any client who was exited for a violation of expectations, their actual length of exit will depend not on how many times they have enrolled with the program, but on the severity of the infraction or safety violations. The program utilizes a multi-tier strategy when deciding how long a client must remain out-of-program before they be reenrolled the tiers considered when determining length of time a client will be ineligible for return are:
Low-Tier Exits.
Mid-Tier Exits.
High-Tier Exits.
Critical Exits are those infractions considered the most egregious.
Incidents at this tier will be thoroughly investigated at the directors’ level, and after discussion with the Contracting Partner, may result in permanent ineligibility from future services.
Housing Navigation Services Policy
Upon entering the shelter, each client is assigned a Housing Navigator. The Housing Navigator will ensure that all clients who agree and do not have other housing opportunities are entered into the Coordinated Entry System for a potential housing intervention opportunity. Together, each Housing Navigator works with the client to complete a personalized Housing Plan which will guide their efforts toward securing permanent housing opportunities. Meeting with the client either weekly or biweekly, the Housing Navigator documents their progress towards the actions outlined in their Housing Plan.
Housing Navigators assist clients in obtaining the vital documents needed to move forward in their housing connection process, once matched to permanent housing opportunities by Coordinated Entry. Additionally, Housing Navigators will work with clients to provide referrals to on-site services and any community referrals that may be helpful and necessary.
7.13 Consent 41 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 18 of 57 Revised ##/##/####
Documentation of Housing Navigation Services and Data Security Policies The Housing Navigators keep case notes in both hard copy paper files and in the HMIS database to track every client’s progress and program participation. These files are also used to track the resources and referrals given, support rendered, and any Action Plans the client may accrue.
Outcomes are recorded at exit and throughout participation in the program.
Paper files are stored in a secure locked location, only accessible by necessary staff.
The Lighthouse uses HMIS as its primary database and ensures that every client completes and signs an HMIS Client Consent Form upon entry into the program. Any client who refuses consent is entered into HMIS with a simple identifier only. The Administrative Assistant works with the Housing Navigators to ensure optimum collection of all HUD Data standards as required by the HMIS system.
The Lighthouse has a policy restricting computer access records and client information to authorized staff. All staff computers, database and HMIS access require passwords by authorized users and automatic-sign-out features.
Disclosure of client information to other social service agencies may be permitted only with the client’s written consent, in the form of a Release/Authorization of Information. Disclosure of records relating to clients may be released without the client's consent in certain circumstances as required by law.
Daytime Program Policies
Clients enrolled at the Shelter may, but are not required to, leave the facility during the day. However, The Shelter staff encourages all clients to stay on-site during the day and to take advantage of any on-site services and amenities available to them during the daytime. Access to the dorms may be limited during the day to encourage clients to become active participants of these
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Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 19 of 57 Revised ##/##/####
activities, and to allow staff/security to clean and secure the dorms without client traffic.
Clients can access any daytime services offered through the Shelter partner organizations and are also able to meet with their assigned Housing Navigator on a weekly basis. They also have access to activities provided by shelter staff and volunteer organizations. Clients are welcome to enjoy the Computer Lab (if included in the buildout), and designated outdoor spaces.
B. Multi-Partner Service Policies
1. Outside Clients
Because the design of the Shelter is fully integrated within the shelter facility, access is limited to the currently enrolled clients only. This model protects the privacy of the clients enrolled in the center and prevents additional traffic on and off the property.
Services provided by partnering agencies are coordinated specific to the Shelter and its needs. A schedule of clinics and activities held with these partners is made available to all program clients.
2. Lead Agency Protocols
The role of The Lighthouse is not to provide all of the supportive services offered at the Shelter, but rather to recruit and manage a group of partner agencies specialized in providing an array of supportive services beneficial to clients who are enrolled with the Program.
The Lighthouse staff ensures the Shelter has flexible hours to allow partner agencies to provide services around the clock, including mornings, evenings, and on the weekends if possible. The Lighthouse also engages participation in and facilitates quarterly Service Partner Advisory Meetings
3. Requirements for Service Provider Partners
All service providers who desire to offer direct services at the Navigation Center must complete a formal Partnership Agreement (PA) with Mercy House before they can be added to the service calendar.
7.13 Consent 43 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 20 of 57 Revised ##/##/####
Responsibilities of the Service Provider Partners include, but are not limited to:
Set and maintain their own appointment schedule with clients; Provide clients with access to transportation to fulfill their scheduled appointments, if needed, unless transportation can be coordinated with Shelter staff;
Enact appropriate enforcement of program expectations for their clients when necessary;
Agree to share service output and outcome information; Communicate room reservation conflicts with Program staff in advance;
Respect, maintain and keep clean all areas of the Navigation Center; Respect and cooperate with Shelter Operator staff, other service providers and clients;
Participate in quarterly Service Partner Advisory Meetings and provide input to the improvement of the Navigation Center.
C. Good Neighbor Policy - Community Coordination and Communication
1. Communication and Coordination with Neighborhood, Businesses and Public
The Lighthouse is committed to ongoing communication with its neighbors. As part of this commitment, The Lighthouse can provide Community Forums prior to opening, if needed. These Community Forums have provided opportunities to answer any questions members of the surrounding community might have on the operation of a Shelter.
Schedule tours will also be offered to community organizations upon request as well as speaking engagements from management when asked.
A public inquiry phone number and contact information will be posted.
Community stakeholders may call this number for information about the site or to have any questions answered. The phone number exists as a resource for community members and will remain connected while the
7.13 Consent 44 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 21 of 57 Revised ##/##/####
Program is operational. Any community complaints and/or inquiries about the Shelter are recorded and forwarded to the appropriate staff for prompt investigation. The Lighthouse is fully committed to an appropriate customer service response and considers the resolution of community complaints a high priority.
The Lighthouse with partner with the city to create program brochures that will be available on-site and can disseminate these resources to groups throughout the community. Information in the brochures highlights the various services at the facility as well as criteria for admission and eligibility.
Volunteer, in-kind and donation opportunities are also listed for those who wish to support the program.
2. Communication and Coordination with Local Police and Fire Departments
The Lighthouse is committed to communicating and working collaboratively with local police and fire departments through all stages of program implementation - from facility design to program execution. The intention of The Lighthouse staff is to act as self-sufficiently as possible and minimize the shelter’s impact on the local police and fire departments. This includes ensuring that staff and security are trained to effectively manage and respond to an extensive array of difficult situations that may occur at shelter.
The Shelter provides many services and types of support that are beneficial to local police and fire departments. These services include, but will not be limited, to:
● Staff and Security Officers/Safety Personnel stationed on-site 24 hours.
● Designated set-aside referrals, reserved for law enforcement referrals (including 10% set-aside for the host city);
● An Outreach Team will monitor surrounding area to control issues of loitering, abandoned property, and other similar neighborhood concerns;
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Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 22 of 57 Revised ##/##/####
● Direct referral access to the Coordinated Entry system to assist local law enforcement officers connect homeless individuals with housing opportunities;
● Statistical reports on number of clients served, length of stay and/or demographic information.
Additionally, The Shelter Manager staff meets with local law enforcement from the host city and surrounding police departments whenever needed.
Law enforcement can bring forward operator non-performance directly to the contracting partner.
3. Communication and Coordination with City, County, and Service Providers
The operation of the Shelter is for the public good and to move the homeless Continuum of Care system, as a whole, forward. As such, successful implementation of the Shelter requires the partnership of various stakeholders including the City, County, and other Service Providers.
The Lighthouse is committed to working cooperatively with numerous other service providers, community, and government organizations to serve the needs of the homeless population. To effectively manage and operate a robust Shelter that provides an array of services for the shelter clients, The Lighthouse demonstrates collaboration and willingness to engage other service providers.
Additionally, The Lighthouse is responsive to and provides support to the Contracting Partner designee, in relation to the outcomes and operation of the program.
4. Policies for Community Involvement
The Lighthouse is committed to active participation in city and county-wide community events. To the extent reasonable and feasible, representatives of the Program will attend meetings of the local Neighborhood Associations and local Chamber of Commerce when invited and communicate with neighborhood and business participants as needed.
7.13 Consent 46 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 23 of 57 Revised ##/##/####
5. Policies for Neighborhood Outreach Patrol
A staff-led Neighborhood Outreach Patrol assembles twice a week to monitor the surrounding area, up to a ½-mile radius around the shelter perimeter. The role of this Outreach is to monitor, promote cleanliness, engage with neighbors, and enhance safety and community in the immediate vicinity.
Additionally, this Patrol provides intervention for issues of loitering, unauthorized parking of client vehicles in the neighborhood, abandoned property, shopping carts and other blight. A log is kept of the weekly Outreach patrols. The following actions are examples of tasks and goals completed by Neighborhood Outreach Patrols:
● All litter and trash items related to the Program are removed from the area and properly disposed;
● Any currently enrolled Clients found loitering in the area are issued a warning. Violations of this rule may cause a client to be exited from the facility;
● Unauthorized parking of client vehicles in the neighborhood are subject to towing;
● Shelter Operator utilizes city-designated phone numbers or maintenance apps on mobile devices for removing private property (e.g., encampments) found in surrounding area and tracks calls made for services;
● Staff conduct outreach and engagement activities with nonenrolled homeless individuals in the surrounding community.
6. Client Advisory Meetings
To give shelter clients the ability to voice their concerns and give feedback, staff will hold monthly Client Advisory Meetings at the shelter. These meetings are led by client feedback. Questions, feedback, and concerns raised at Client Advisory Meetings will be raised by the operator to the
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Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 24 of 57 Revised ##/##/####
Shelter Advisory Committee.
I. Safety Policies
1. Facility Maintenance
The Lighthouse keeps a schedule for regular facility maintenance and cleaning. The Program utilizes on site janitorial service to provide daily cleaning services for all areas utilized by clients and weekly for office space and the supportive service areas. In addition, staff also personally maintain a round-the-clock cleaning schedule which addresses each area of the facility.
Shelter staff attend to regular minor maintenance duties and repairs. Major repairs are reported to the Shelter Manager and depending on the work needed may be sent out to an approved list of vendors for bids, approval, and completion, unless the Contracting Partner owns and maintains the building. Maintenance and cleaning forms will be used to track the completion of each task and submitted to management each day. The Lighthouse is responsible for staff training and performance in these duties.
The outside grounds are incorporated into the maintenance schedule and rotation including cleaning of parking lot, watering of plants, maintenance and cleaning of sidewalks and patio areas, and checking of outside lights and furnishings. Graffiti is reported to the Shelter Manager for removal within 24 hours.
The Lighthouse is committed to maintaining a pest-free environment throughout the premises. Trash bags are emptied throughout the day in all areas as they become full. Inspection of client spaces and lockers are conducted for any items that would attract pests. All staff receive appropriate training in the identification of common pests as well as prevention and control measures. A Pest Control company is contracted by The Lighthouse and comes regularly to spray for bugs, check for infestation of pests, and performs other pest prevention or extermination treatments that might be seen on their visits or reported by staff.
7.13 Consent 48 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 25 of 57 Revised ##/##/####
2. Fire and Earthquake Safety
Evacuation Plan for Ambulatory and Non-Ambulatory Residents All shelter staff are trained in protecting the safety of everyone in the facility.
Staff respond quickly and safely when an emergency, incident, or natural disaster occurs. Evacuation Routes and Exits are posted in each major area of facility. An outside evacuation point will be designated where clients and personnel can gather in case of any emergency.
In the event of an emergency, the site lead will notify all staff and clients to evacuate, call 911, and direct the evacuation itself. Staff will be assigned to oversee the evacuation of clients in each work area. Staff will check client areas, and if safe to proceed, will assign assistance to non-ambulatory and disabled persons and lead clients to safety through the nearest safe evacuation exit. Staff will assemble clients outside at designated evacuation point, read bed list for attendance and search for any missing clients as safety conditions allow.
In case of fire, below is a shortened summary of additional protocols that will be completed:
● The Shelter Manager or Site Lead will pull the nearest fire alarm if it is not already sounding and call 911.
● While evacuating clients, staff will attempt to close all door(s), if safe to do so.
● Before exiting a room, the Program Manager or lead staff member will touch back of hand to the door to determine if the door is cool, then open it a crack, smell for smoke, and if deemed safe, open the door, and leave the building to the evacuation meeting point. If the door is hot, it will not be opened, and staff will lead clients to leave via the nearest safe exit.
● Staff will locate and use appropriate fire extinguishers if safe to do so.
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Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 26 of 57 Revised ##/##/####
● When the Fire Department arrives, a staff person will speak to the officer in charge and give the officer a set of site keys. ● Staff will contact the Shelter Manager or their proxy as soon as possible, if not on site.
● Staff will report the incident in an official Incident Report and staff shift notes as directed in shelter policy.
If the weather is inclement and if the evacuation will not be short, or in case of structural damage to the facility that might deem it unsafe to continue using, staff will:
● Contact the Shelter Manager to identify evacuation locations and disaster team if assistance is needed for client shelter, meals, or services.
● Contact other Homeless Providers for services as needed.
For a false alarm or other short-term evacuation, staff will direct occupants back into the building once the Fire Department has authorized an “allclear” call.
3. Fire Prevention Procedures
The Emergency Shelter will seek approval by the Fire Department for all fire codes, sprinklers, alarms, and exits prior to service implementation.
Emergency lighting will be installed both inside the facility and outside on the grounds for safety and in compliance with all codes.
No smoking is allowed inside or outside the building within 20 feet of any doors or windows leading to a non-smoking area. A smoking section will be designated, and a sign is posted in the enclosed patio area. Fire Drills and Documentation are conducted at least quarterly. Documentation of fire drills is kept for three years in Shelter Management Files, and all individuals present during a drill are required to participate.
4. Fire Inspections and Extinguishers
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Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 27 of 57 Revised ##/##/####
The most recent annual fire inspection is posted in a visible designated area of the Shelter facility and is included in the Shelter Management files. Fire extinguishers are hung in each area of the building as shown in facility plans and in evacuation plans. Fire extinguishers are inspected and maintained per city and county requirements.
5. Earthquake Safety
Earthquake drills are conducted quarterly by staff. The evacuation route and procedures are the same as for other hazards. A client tally and search will be conducted once the evacuation is conducted.
In case of an actual earthquake that causes damage to facility or grounds, the Fire Department will be called to inspect the facility as soon as safety permits. Clients will be evacuated from the building and transported to other shelters as needed.
J. Security Plan
Tulare Lighthouse follows policies and procedures that promote the utmost safety for clients, staff, volunteers, and the community and strives to provide an atmosphere that promotes community, stays alert for signs of conflict, and confronts behaviors before they escalate.
1. Eligibility Screening
No person with an open felony warrant or prior conviction of arson will be allowed to access the shelter property. The Lighthouse works cooperatively with local law enforcement to screen clients for open warrants. In addition, Program Staff utilizes https://www.nsopw.gov/ to screen for status on national sex offender registries.
2. Secured Entrances
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Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 28 of 57 Revised ##/##/####
All clients are required to enter the shelter in a coordinated, peaceful fashion.
All clients present identification upon entry. Clients without valid California identification cards are given supportive services to secure a valid identification card. Clients may also receive a shelter-specific ID to use for admission into the shelter during their enrollment.
All clients and their belongings are checked by security personnel, utilizing security wands each time they enter the facility. Any found prohibited items are seized and illegal contraband is destroyed. Prohibited Items include (but are not limited to): weapons, explosives, flammable or volatile substances, illegal drugs, controlled substances or drug paraphernalia, biohazardous items, or environmentally harmful goods. A more extensive list of examples of Prohibited Items is clearly posted before and at the security checkpoint.
Clients sign in upon entrance and sign out upon exit from the building.
3. On-site Security Personnel
The Lighthouse provides a sufficient number of trained security officers and Shelter Safety Coordinators to ensure the safety of clients and the immediate surrounding neighborhood, 24 hours a day.
Security is posted on-site at all times and conducts regular patrols at least once each hour. Guards are stationed both inside and outside the shelter to ensure maximum coverage.
Security guards are both accessible and visible to clients, and continuously survey the facility for any potential concerns. Staff and security communicate with each other via portable electronic equipment (e.g., 2- way radios).
Security guards are contracted through a third-party vendor. Security guards carry handcuffs and the option of straight-stream gel pepper spray and deploy basic metal detection at the main entrance via either a metal detecting wand, a walk-thru metal detector, or a mix of both. The vendor
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Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 29 of 57 Revised ##/##/####
ensures that all security staff are regularly trained and updated as needed.
Security guards receive Homelessness Sensitivity Training through Tulare Lighthouse and their own company’s resources.
4. Staff Plan
Each site will maintain an ongoing Staffing Matrix that includes:
Staff Plan – Outlines each of the shifts worked in any given 24-hour period, and across a 7-day work week
Hire Sheet – A roster of every individual position needing to be filled, along with that person’s weekly schedule and allotted hours Floor Flow – A visual representation of how many client-facing staff and security can be expected on the floor (when fully staffed) at any given time during a 24-hour day
This document is maintained by the Program Manager and will serve as a baseline for hiring and keeping adequate staffing levels in the program.
5. Security Alarms and Cameras
The Shelter is equipped with security cameras both inside and outside, doorbells and 2-way radios worn by staff. If needed, staff may also have access to panic buttons which can silently summon police to the facility during emergency situations.
Site Leads and Security Officers can monitor footage via web-based security servers, on computers at the security desk and administrative office areas, with remote viewing possible by staff in the main offices.
6. Security Lighting
Security lighting is used both inside and outside the facility to highlight the entrances and parking lot. A security officer is available to escort any person to the parking lot or street-side parking after sunset.
7. Loitering Policy
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Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 30 of 57 Revised ##/##/####
Clients are not allowed to loiter in the surrounding neighborhood.
Subsequent violations of this rule result in warnings which may lead to the client’s program enrollment being terminated. Tulare Lighthouse Good Neighbor Policy includes regular outreach and random checks of the surrounding area to prevent and control loitering issues.
8. De-escalating Conflicts
All employees receive training in communication techniques known to be helpful or effective in de-escalating confrontations.
9. Entrance and Exit Procedures
All clients enter and exit through one main entrance and security checkpoint. The entrance is equipped with security cameras inside and outside the facility. Each area of the building is locked when not in use, and the site is “zoned” so that clients only have access to the areas which they need. During sleeping hours clients will have restricted access to other areas of the building. The staff offices are only available by appointment.
All clients must present some kind of ID upon entry, and their person and belongings are searched by security. They sign in upon entrance and sign out upon exit from the building.
10. Policy regarding storage of client’s possessions
All clients have access to limited personal storage space. Each client is assigned lockable storage near their bed area in either the form of an underthe-bed bin or a centrally located locker. Clients are also assigned outside storage. Upon being assigned outside storage, clients must sign a Guest Storage Agreement form which states that neither the staff nor the contracting partner is responsible for any items that are lost, stolen, or damaged.
A client may store personal effects in their assigned storage to the capacity with which it can still correctly close and be safely transported to and from the storage area. Outside storage may only be accessed with staff supervision and only during assigned hours during the day. Indoor bins or
7.13 Consent 54 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 31 of 57 Revised ##/##/####
lockers may be accessed at any time during the day other than during sleeping hours.
All items are stored for the length of the client’s stay at the shelter. The right to store items on-site may be revoked based on violation of rules and at the management’s discretion. Once a client has exited the shelter program, any personal effects may be stored for up to a specified maximum number of days if needed; after which, the property will be disposed of. Clients who have exited from the shelter program must contact staff to set an appointment to collect their personal belongings within that time.
No Prohibited Items may be stored inside the shelter. Outdoor storage will be kept outside of the shelter’s secured boundary. Certain limited Prohibited Items may be stored in outdoor bins, and staff do not actively monitor what items are kept in outdoor storage. Clients will go through a security screening every time they access their outdoor storage.
11. Policy Pertaining to Searching of Clients’ Property by Staff The Shelter staff has the right to inspect all program storage areas, including outdoor storage and bedside bins/lockers, to ensure compliance with contraband policies.
If Prohibited Items are seen being transferred to a client’s personal storage, or if there is other reasonable suspicion that there are prohibited items in a client’s belongings, that storage and belongings may be searched for safety purposes, with or without the client present. Clients are required to use locks provided by the program for this reason. If a client wishes to use their own lock, they must supply management with a copy of their key or the combination. Any unauthorized locks may be cut if needed. An authorization form is signed by the client at time of intake. Clients are not allowed to store items in the surrounding neighborhood.
12. Policy on Possession of Weapons On-Site
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Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 32 of 57 Revised ##/##/####
No weapons or items identified as being dangerous or obviously capable of harm may be brought into the shelter. Any belongings that a client brings into the building must come through the dedicated security checkpoint so that security can search and inspect them for weapons or items described above. Anyone found attempting to bring these kinds of items past security will be asked to immediately leave the premises and neighborhood of the facility. Sharp objects such as tools, knives or scissors may be stored in outdoor bins, but not taken into shelter living areas. Heavy or blunt hand objects like hammers, bats, or crowbars are also not allowed into the facility for the same reason.
13. Procedure for Contacting Police
The intention of staff is to act as self-sufficiently as possible and minimize the shelter’s impact on the local police department. This includes ensuring that staff and security are trained to properly manage and respond to an array of difficult situations that may occur at shelter.
In establishing a procedure for contacting police, The Lighthouse works cooperatively with the local police department to establish shelter policies and procedures on how and when to contact police for conflict resolution, trespassing, theft, unruly behaviors, loitering around property, mental health evaluation, and emergencies. For non-emergency incidents which merit law enforcement attention, staff will call the local Police Department’s non-emergency line for further support.
The program follows a simple 911 protocol when dealing with incidents at the shelter. All staff members are trained in these procedures. 911 may be called for any medical emergencies, violent behaviors that endanger others, and suicidal ideation. In the event that a client requests 911 be called, staff will take a quick inventory of the situation to decide if 911 should be called immediately or if it would be more appropriate to use an alternate solution:
directing to urgent care, Non-emergency Paramedics, shuttle rides to the hospital, or if it is a medical concern that can wait until the client is able to be seen by a nurse or physician on-site, nurse help-lines, or a tele-medicine appointment.
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Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 33 of 57 Revised ##/##/####
K. Health Policies
1. Housekeeping Policies
Tulare Lighthouse is committed to, and understands the importance of, maintaining hygienic, sanitary environments for the well-being of clients, volunteers, and staff. The Lighthouse maintains written, standardized housekeeping procedures. Each procedure has been designed for the safety of staff and clients and for a consistent, high standard of housekeeping. Staff are provided with training in these procedures, are monitored in their performance of the procedures, and evaluated on their effective use of them. Training also includes education on different hazardous materials with which staff may come into contact when carrying out their assigned work tasks. The complete list of procedures is made available to all employees and is easily searchable in digital format.
Shelter staff are responsible for the cleaning of the facility. Thorough daily cleaning of all client areas including living quarters, serving and dining areas, and common areas are done using institution strength anti-bacterial products. Bathrooms, showers, and eating areas are given priority attention.
The serving and dining areas are cleaned according to strict health standards after each meal. Office space is cleaned weekly or as needed by Shelter staff and partner organizations using the space. Restrooms are cleaned throughout the day, and living quarters are swept daily, with deeper cleanings 3 days a week (requiring all clients to remove items from under the bed for mopping and disinfecting).
To prevent cross-contamination, clients are encouraged to store personal toiletries in plastic sealable bags on their beds when not in use. Clients are assigned a set of linens at intake for their use while in the shelter. The client is responsible for making and maintaining their bed each morning. Bed linens will be removed and cleaned through an outside vendor weekly or as needed with guests are exited or are entering. Guests will be given three towels which they will be responsible for laundering. Washers and dryers are available to guests at scheduled times for personal washing needs.
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Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 34 of 57 Revised ##/##/####
All staff practice universal precautions in handling laundry, cleaning of facility, and general self-health care. Specifically:
Staff wear appropriate protective garments (e.g., gloves) while completing tasks;
Staff use recommended disinfecting cleaning products for each area of facility;
Staff practice required hand-washing procedures;
Food-serving staff are trained in and practice required food-handling procedures;
All client clothes are washed upon initial intake and weekly thereafter; All laundry is handled according to safety and washing procedures; Staff and volunteers follow a set of Program Rules and Regulations for working when they are sick
The outside grounds are included in the housekeeping standards and schedule. The facility’s outside spaces, parking lot, and green areas are cleaned daily from debris and litter. Chairs and tables are cleaned regularly according to agency standards, and more often when needed. Minor repairs of the facility and grounds are completed by the Shelter staff, unless covered by the property owner. Any major repairs or work requiring specialized training are completed by approved vendors.
2. Pets, ESAs, and Service Animal Policies
If space allows, clients are permitted to bring one pet, defined as a dog, cat, or recognized service animal, excluding exotic and wild animals.
Only registered animals that are spayed/neutered and have proof of current licensing and vaccinations with the County are allowed at the facility.
Animals coming into the shelter must also be kept free of fleas, ticks, or other pests/parasites. Animals are permitted to stay in the shelter, and must remain either in the provided kennels or on a controlled leash while on the grounds.
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Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 35 of 57 Revised ##/##/####
The health and well-being of all animals brought into the shelter is the sole responsibility of their owner. Clients must feed and clean up after their animals, and staff are not required to provide food, although animal food may be available through donations from the program’s partners. Clients who are unable to care for or feed their pets or cannot control them while at the shelter are asked to remove the pets from the facility.
If the Navigation Center partners with a veterinarian, clients may be required to keep regular pet-health appointments.
3. Possession and Use of Controlled Substances
The Lighthouse has strict policies prohibiting the possession or use of alcohol or controlled substances at or near the Navigation Center The Lighthouse aims to promote a safe, healthy, and productive environment for everyone. Staff recognizes that the illegal and/or excessive use of drugs and alcohol, or the inappropriate use of prescribed drugs is not conducive to a safe living environment. It is the objective of The Lighthouse to have an environment that is always free from the influence of controlled substances and alcohol. The unlawful purchase, possession, transfer, manufacturing, distribution, or use of any illegal drug is inconsistent with the objective of operating in a safe and efficient manner and is prohibited.
Staff reserves the right to refuse entrance to any client who is noticeably exhibiting behavior that is unsafe or inappropriate due to the influence of alcohol or illegal substances. If paraphernalia are found in a client’s possession after they have completed entry paperwork and necessary security screenings, that client may be issued an Action Plan which may result in the termination of their enrollment, depending on the type of contraband.
4. Security, Use and Access of Prescription Medications Clients are allowed to hold and administer their own medication, provided that they maintain a current prescription and that the medication is kept in the appropriate original container. If a medication needs to be refrigerated, the medication is packaged and labeled with the person’s name, bed
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Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 36 of 57 Revised ##/##/####
number, and name of medication and placed inside a designated locked refrigerator which can only be accessed by staff.
Clients whose medications are stored in the locked refrigerator can retrieve them as soon as possible by placing a request to the staff on duty. The clients are responsible for the safe-keeping of and taking their own medications within the limits of how they are prescribed. Only staff or the person whose name is on the medications can retrieve them.
5. Client Use of Over-The-Counter Medications
Use and storage of over-the-counter medications follow the same policy and procedures of prescription medications, although identification cannot be verified in this case.
6. Client Access to Emergency and Medical Care
Clients can access medical care at any time. They should communicate to the staff on duty their need for medical care, if possible. Medical support can be accessed through local hospitals.
If a client requires first aid items, they may access them from a shelter staff member at the service desk. The staff member may assist the client in basic first aid care with the client’s permission, as they will be trained in using universal precautions.
Staff are trained in appropriate safety precautions and call for support from 911 if any medical condition worsens or causes bodily harm. If a client needs emergency or serious medical care, the staff on duty will follow the 911 operator’s procedures. In case of an injury, staff will not move the client.
They will contact other staff, call 911, and if appropriate, check breathing and pulse and begin chest-compressions if needed. One staff member or trained volunteer will attempt to keep the client comfortable and keep other clients away from immediate scene, while another staff member will wait for medical personnel, give medical personnel information about client, and direct them to client. For non-emergency incidents, staff will assess the situation and connect the client with an appropriate care
7.13 Consent 60 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 37 of 57 Revised ##/##/####
provider such as:, urgent care, referral to the client’s primary care doctor, on a case-by-case basis.
Program staff are also trained in the use of the overdose rescue inhaler drug Naloxone (known as Narcan). Program staff work with community partners and distributors to ensure that Narcan is available in strategic locations within the Navigation Center.
The Program Manager will be called as soon as possible following a major incident. After any client emergency or incident has been controlled, the lead staff member completes an Incident Report form which will be sent to the Program Manager and higher-level staff as needed.
7. First Aid Equipment, Supplies and Procedures
The Shelter Provider has first aid supplies available at all times. The first aid kits are inspected monthly, updated as items expire, and re-stocked after each use. Staff members are trained annually in universal precautions, basic first aid care, and Mental Health crisis. Any incidents occurring at the Shelter requiring first aid are documented in the daily report and an Incident Report is prepared and sent to Program Manager and other higher-level staff, as necessary.
8. Policies & Procedures for Disease Prevention
The Lighthouse has protocols for prevention and treatment of certain diseases and conditions such as seizures, mental health episodes, opioid overdoses, lice, bed bugs, influenza, and other communicable and contagious diseases, and will operate in compliance with guidance from County Health Care Agency and the Center for Disease Control. Clients are screened for wellness upon intake into the shelter to limit the risk of exposing the shelter to communicable disease. Staff practice universal precautions in handling of fluids, client clothing, laundry, handwashing, and in all cleaning of premises.
When an accident or injury to an employee or client occurs or when there has been damage to Shelter property, staff follows a set protocol which includes:
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Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 38 of 57 Revised ##/##/####
Immediately contacting Supervisor about the situation Identifying the scope of injuries and connecting the person to medical care if needed
Securing the accident scene by obtaining names, addresses, and phone numbers of witnesses if possible, taking photos if possible, and noting any unusual circumstances
Recording all necessary information to complete a formal report Reporting accidents and injuries within 24 hours to Human Resources
If a client shows symptoms of a contagious disease or other public health concern that might threaten another person, The Lighthouse will follow guidance of the local Health Care Agency and the Center for Disease Control (CDC). If the health concern is serious enough, staff may require that the client immediately leave to be seen/evaluated at a local hospital. If a client leaves due to disease, the bedding and client’s clothes are washed, bed cleaned, and bedding replaced on bed. Clothes and belongings are stored in a designated area and held for the maximum amount of time permitted. The Shelter operates to conform to best health practices and concerns.
All staff are regularly tested for TB as required by OSHA standards and The Lighthouse staff protocol. If a client shows symptoms of tuberculosis, the client is sent for medical diagnosis and asked to receive a TB test. TB testing can be made available to clients through the Medical Services on-site as a community health benefit, as resources become available.
The operator will stay up to date and in compliance with guidance from federal, state, and local health care agencies, including the CDC and County Health Care Agency regarding safety protocols related to COVID-19 and any other communicable disease.
7.13 Consent 62 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 39 of 57 Revised ##/##/####
L. Food Policies
1. Provision of Nutritional Needs of Clients
The Shelter provides self serve breakfast items, a light lunch, and hot dinner to each client every day. Meals are prepared off site by a third-party vendor and brought to the site to be served in the serving area. Meals are nutritious and healthy, including a variety of fruits and vegetables. Accommodations may be made on a case-by-case basis for clients with dietary restrictions, so long as it is deemed reasonable and within the ability of the program.
The Lighthouse includes in its in-kind donation strategies, opportunities for food donations and partnerships with local food banks. The Lighthouse also works with community and church partners and existing community meal service programs to offer opportunities to feed the homeless individuals at the shelter.
Tables and chairs are set up for meals in the Common Area as well as outside picnic tables at the scheduled meal times. Food is served at designated times of operation for registered shelter clients only.
2. Meeting the Health Department Standards
The Shelter will meet all Health Department standards. Provisions for the Sanitary Storage and Preparation of Food
The Shelter will have adequate space for storage of dry foods, refrigerated foods, and supplies. Separate and secure refrigerator space is made available for client medications. Current certificates of food handling safety are posted in the serving area. Any volunteers will be supervised by an authorized employee.
All serving area storage areas are cleaned on a planned schedule and outdated food is disposed of. There is a rotation schedule for the storage and use of food in the refrigerators, and a dry goods pantry that maximizes use of food so that it does not become outdated.
7.13 Consent 63 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 40 of 57 Revised ##/##/####
M. Transportation Policies
The policies for travel to and from the Shelter are designed to safely support client needs and minimize potential impact on the adjacent residential neighborhood and businesses.
The following transportation measures have been implemented:
Walk-up guests are welcome, however are encouraged to use proper intake processes through referral system as entrance cannot be guaranteed based on capacity. No loitering around the Shelter will be allowed.
Bicycle Traffic and Parking
Bicycle racks will be provided on site. One working bike will be allowed per guest. Bike locks will be encouraged, but they are the responsibility of the client to obtain. Clients must complete a simple registration process for any bicycle brought onto the property and they will be limited to only one bike per person. No wagons or spare parts will be allowed in the bike-storage area.
Personal Vehicle Transportation and Parking
The Shelter parking lot is available to clients, staff, volunteers, and vendors.
Parking stalls will be numbered, with specific stalls designated to registered vehicles only. This is to ensure that no clients with private transportation are enrolled unless there is an adequate space for them to safely park their vehicle.
Staff Transportation of Clients
Shelter staff members are prohibited from transporting clients in their personal vehicles. Only designated fleet drivers in shelter operated or contracted vehicles may transport clients, and only for shelter-related purposes.
Delivery of Shelter Goods and Community Donations
Deliveries of goods and donations are to be dropped off in a designated area.
The planned location for these designated drop-offs can change depending on on-site activities and take into consideration pedestrian, bike and other vehicle
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Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 41 of 57 Revised ##/##/####
traffic routes to minimize safety risks and impact on the shelter site and surrounding area.
Deliveries of supplies from contracted vendors occur approximately three times, weekly. The delivery of community donations by private donors occurs sporadically and as available. Staff will be available 24 hours a day, 7 days a week, to ensure safe and effective deliveries of any materials if needed, though it is the intent of the Shelter Provider to receive all deliveries of goods and/or donations will occur between the hours of 10:00 AM and 4:00 PM daily.
N. Financial Policies
1. Financial Requests from Clients
Financial requests from clients (such as for Bus Passes or ID Vouchers) must be requested and received through their Housing Navigator or Site Lead.
Clients will sign a designated log when they receive the requested item. All bus passes and vouchers are kept in a locked safe in a locked office or closet when not in use.
The Lighthouse offers these financial assistance opportunities to clients, when available, and according to basic priority levels based off reason for request and status of housing plan. The Lighthouse is not obligated to fulfill all financial requests from clients that they receive.
2. Client Possessions and Funds
No clients’ personal funds or money are handled by the Shelter staff. Clients with funds that they keep while at the Shelter are solely responsible for their security and safety. It is recommended by staff for clients not to have funds on site to the extent possible, and to store wallets/purses, electronic devices, and any cash in appropriate locked storage. The Lighthouse has a policy of not being responsible for lost or stolen items that are included in a Policy and Procedures Manual, listed in the signed Client Expectations agreement, and read with new clients at the time of intake.
Clients are not allowed to give cash to staff at any time. The only exception might be if a client finds a wallet or monies and wishes to turn it in for lost7.13 Consent 65 of 81 Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 42 of 57 Revised ##/##/####
and-found, in which case that transfer can only happen while under clear view of a video, camera, with a supervisor witness, and with an Incident Report to document the circumstances and the amount discovered.
3. Annual Outside Audit
The Lighthouse is completed on an annual basis in partnership with The City of Tulare. A most current audit is kept on file at Tulare Cares administrative offices and may be viewed, as necessary.
The Shelter is also subject to an annual program monitoring. It is the responsibility of The Lighthouse to correct any deficiencies reported by the audit within the time limits available to them. Failure to comply may result in the termination of their Shelter Operator contract.
4. Financial Reports Review
Financial reports may be produced each month by Tulare City accounting department. These reports may be reviewed by an appropriate Finance Designee for the Contracting Partner.
The Lighthouse reviews financial statements and budgets with each Program Manager on a regular basis. Adjustments are made in spending, as necessary.
O. Legal Policies
1. Policy for Compliance with Local Laws
The Lighthouse follows all local Fire Code requirements, and has staff trained in food handling, CPR, fire drills and other disaster evacuation procedures. Additionally, Shelter staff and management cooperate with law enforcement agencies on investigations for persons wanted for crimes as much as is possible while maintaining policies on client confidentiality.
7.13 Consent 66 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 43 of 57 Revised ##/##/####
2. Policy for Compliance with Labor Laws
The Lighthouse complies with all required labor laws. OSHA training and reviews are done during staff meetings on an annual basis. OSHA flyers are posted in administrative offices.
The Lighthouse’s wages are at or above minimum wage. Employee breaks, meals, and overtime are monitored legally and compensated as needed.
The Lighthouse is contracted with a company to examine any work injuries.
The proper incident reports, Workmen’s Compensation forms, and requirements are completed.
P. Non-Discrimination Policies
The Lighthouse adheres to a policy of non-discrimination which is stated in The Lighthouse Policies and Procedures Manual.
The Lighthouse does not discriminate in the provision of client care based on age, race, color, religion, sex, sexual orientation or gender identity and expression, marital status, geographic, national or ethnic origin, HIV status, disability, or veteran status.
1. Policy for Compliance with Americans with Disabilities Act The Lighthouse complies with appropriate standards of The Americans with Disabilities Act (ADA). The Staff is trained about and is cognizant of any physical disability upon entrance of the client and can assist as needed to conquer any barriers from the structure of the building. Staff receive training to work appropriately with persons with disabilities. All people are treated with dignity, value, and worth.
The Lighthouse recommends that all restrooms and showers be constructed with equal privacy for all clients. All programs and services are available with the dignity of all clients as highest priority.
7.13 Consent 67 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 44 of 57 Revised ##/##/####
2. Sexual Harassment Policy
All clients, volunteers, and employees are expected to be able to coexist at the Shelter in a Trauma-Informed environment, free from sexual harassment and inappropriate sexual behavior.
The shelter has a zero-tolerance policy for sexual harassment and inappropriate behavior of a sexual nature. No sexual harassment is tolerated by anyone on the facility grounds - including by staff, volunteers, or clients.
Clients, staff, and volunteers are notified if in The Lighthouse’s sole discretion any of their remarks, advances, gestures, or attire constitutes sexual harassment toward any person in the facility. The shelter will have postings to this effect, clearly visible to all who enter.
Anyone who believes he or she has been the subject of any such behavior is urged to report it to the staff or supervisor immediately. In the event an individual comes forward with these concerns, a report will be completed and taken to appropriate staff or supervisor for resolution. Reported incidents are investigated on a confidential basis. Provisions are instituted to guard the safety and emotional health of persons who have been victims of a reported incident, as well as any persons initially accused of harassment. If after proper review a person is found to have engaged in sexual harassment or inappropriate behavior of a sexual nature, they will be subject to disciplinary action including possible immediate exit from program or termination from employment.
3. Policy Regarding Sex Offenders
The Lighthouse has strict requirements for the safety of vulnerable adults and children who may frequent the surrounding area. Staff and volunteers are trained in sex abuse definitions, sex offender policies, child abuse, and vulnerable adult abuse. All employees must review this training yearly and be documented to have passed its standards.
As mandated reporters, the Shelter Staff follows federal law requirements in reporting sex offenders. All clients are screened against national sex offender databases, through the National Sex Offender Public Website.
7.13 Consent 68 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 45 of 57 Revised ##/##/####
Q. Confidentiality Policies
1. Personal Confidentiality
People seek help from emergency shelters at a difficult time in their lives.
Their need for service and the help that can be given is determined through the sharing of factual and personal information. For this to be effective, every client must be able to trust that every staff member and volunteer will hold confidential this shared information.
Therefore, The Lighthouse and staff keep strict confidentiality practices as written in its internal Confidentiality Policies. These practices include:
1) Fact of Participation: The fact that an individual is or has been a participant in the Navigation Center is not disclosed except where it is absolutely necessary, and after disclosure has been allowed by the client.
Inquiries by visit, telephone or letter regarding a participant in the program is answered with the statement that information as to whether a particular person is or has been in residence cannot be divulged; that if in fact the individual is in residence, they will be advised of the inquiry, and that, at their discretion, they will or will not communicate with the inquirer.
2) Disclosure to Other Agencies: Disclosure of client information to other social service agencies, whether on a referral to or from the agency, generally is permitted only with the person’s written consent.
Information is withheld where enjoined by law and where, by contract, The Lighthouse has agreed to maintain the confidentiality of client records (as under the Privacy Act.)
Disclosure of information relating to program participants is not to be made to employers, credit agencies, unions, or other similar organizations, except at the request, and with the consent of the participant.
7.13 Consent 69 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 46 of 57 Revised ##/##/####
3) Information to the Client: In some situations, it may be required by law to disclose certain participant information contained in their own case record. Information disclosed should be limited to that which is included in the formal case record. The formal case record should contain factual information and shared documents, not progress notes or staff observations. Information provided by other agencies is also not to be shared.
4) Law Enforcement Agencies: Formal requests for information regarding clients originating from law enforcement agents are referred to the The Lighthouse Management Team and Directors, and if necessary, its Legal Department. Before any official action is taken on any legal request, staff will contact their Legal Department as there are boundaries in place to determine the sharing of information with law enforcement personnel according to its policies on client confidentiality.
When an arrest warrant or a search warrant has been issued by a court after a showing of probable cause, if such a warrant is presented to the facility relating to a client in the residence, staff cooperates with the law enforcement agency in making the arrest or the search, preferably in a manner which will involve the least disruption of the program at the facility. This kind of visit by Law Enforcement will be followed up with an Incident Report by staff.
5) Written Consent: If there is any doubt as to whether client information should be disclosed, the consent of the client is first obtained, except as otherwise required by law. The consent will be in writing on a Release of Information form and will identify the information to be disclosed, the person or agency to whom it will be disclosed, and the purpose of the disclosure, and the period during which authorization is granted.
6) Abuse Reporting: The Lighthouse and Shelter staff comply with all state and municipal laws requiring reporting to governmental agencies of instances of child abuse, domestic violence, and elder abuse. Staff report any suspicion or evidence of child abuse or
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Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 47 of 57 Revised ##/##/####
vulnerable adult abuse according to the law’s requirements. All staff persons at the shelter are mandatory reporters. An incident report would also be completed and submitted to the Program Manager and any higher-level staff as needed. All staff are trained at the time of hire to spot signs of abuse and to properly document and report it.
Trainings are repeated annually.
7) Harm to Self or Others: If a client at the shelter program shares with a staff person a viable threat to do harm to self or another, the terms of confidentiality can be revoked, as in the case of suicidal or homicidal admittance.
Database Confidentiality Policies
Only trained staff, Employment and Housing Navigators, and management staff are authorized to access the HMIS Database. Each staff must have a separate password for entry. Staff are only to use computers that are authorized and HMIS compliant. No persons without a username and password set up by The Lighthouse IT department will have access to staff-only computers.
Exceptions to the Confidentiality Policy
All clients are informed that when the law requires Management to disclose client-related information, such as to prevent danger to self or others or to report child and elderly/vulnerable adult abuse, Staff will do so.
Grievance Policies
The grievance procedure is applicable for any conflicts or disagreements between clients and clients and clients and staff. For example, the grievance process may be employed to address disruptive behavior or appeal incorrect formal action. However, in no way does the grievance procedure suspend the rules or consequences established in the Shelter Rules signed upon entering the program. Clients have the right to file a grievance without the fear of harmful repercussions from staff or other residents.
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Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 48 of 57 Revised ##/##/####
For more information, refer to The Lighthouse’s Grievance Policy document.
Receiving and Posting
The Grievance Procedure is clearly available to clients at the shelter facility. It can be easily found in a dedicated binder on the counter at the front Service Desk. Also, posters with this information can be found on the walls of the shelter. A client is given a copy of the Grievance Procedure when a conflict has occurred that cannot be resolved satisfactorily between the client and a staff person or another client, or the client has a complaint about an event that occurred at the Shelter involving that client. The Grievance Procedure will be read by the client and the client may decide which follow up forms they would like to proceed with completing if follow up is necessary. These forms include a minor grievance document (Request for Consideration form) and a formal Grievance Form. Each form may be filed to begin a grievance investigation and follow up at different levels of management within The Lighthouse.
Meeting with Staff
If after less formal steps have been taken and mediation options have been exhausted, a client may choose to file a Formal Grievance within 48 hours of an issue. The Program Manager will then make every effort to conduct an investigation and provide the client with a written decision within three days. If Program Management is unable to resolve the situation, they submit the Grievance to the Lighthouse Director.
Once a formal Grievance is received by the Lighthouse Director , they will review the issues and complaints, and may acquire all documentation and interview involved parties as necessary to resolve the grievance at their level, providing a written decision with 10 days of the grievance’s original filing date.
7.13 Consent 72 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 49 of 57 Revised ##/##/####
The program’s Contracting Partner may also request additional steps be added for the client to appeal decisions through them. In this case, The Lighthouse will also make this information and any necessary documents readily available to clients.
Whistleblower Policy
Confidentiality is strictly kept between the person making the complaint and the Program Manager, who will withhold information internally to the extent prudent where a complaint involves a staff member or volunteer.
Clients have several ways in which they can share a grievance – verbally or written, anonymous or through a third party. A Suggestions-andGrievance Box is available in the common area and is checked weekly by staff.
7.13 Consent 73 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 50 of 57 Revised ##/##/####
SECTION III. STAFFING AND MANAGEMENT PLAN
A. Staff Policies
1. Hiring Policy
Tulare Lighthouse Rescue Mission is an equal opportunity employer. A copy of its applicable Equal Opportunity and Affirmative Action Policy is available in the Employee Handbook and through the Human Resources department of the Administrative Offices.
All staff positions and newly hired staff are approved by the Human Resources department, Directors, and Program Manager, and are thoroughly vetted through a new hire process as outlined below.
2. Screening Procedure
Position openings are posted on various employment-search networking websites. Potential applicants are screened through a two-step interview process.
The first interview is typically scheduled with the Human Resources’ Recruiting Team. If deemed eligible, the applicant may conduct an interview with their potential manager or supervisor at the agency. The Shelter Staff is hired into at-will employment and are subject to annual staff review and probationary training periods overseen by the Program Manager.
3. Acceptance Procedure
A completed application packet is sent to the head of the Human Resources Department who conducts a thorough background check. Every potential applicant is screened for active warrants, violent felony convictions, sexual offenses which require registration, and legal ability to work. Any staff who are in direct contact with clients are also required to complete Tuberculosis screening as well as training for mandated reporting policies. The applicant must successfully complete all screening requirements before they will be able to begin working directly with clients.
7.13 Consent 74 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 51 of 57 Revised ##/##/####
Upon hire, the new employee signs a formal job offer form and is provided with a job description informational sheet for their records. They also attend a general program orientation led by the Human Resources Department.
This orientation covers important topics, such as but not limited to, sexual harassment policies, and appropriate interactions with co-workers, volunteers, and clients. Training places a heavy emphasis on appropriate conduct between staff and clients and all new hires are expected to adhere to these practices when interacting with clients. Program Managers complete a lengthier program-specific orientation process, including onthe-job demonstrations, and completion of a full catalog of applicable training topics.
4. Staffing Policies for Safe Humane Environment
The Shelter is staffed to provide the safest, most dignified environment for all clients. All staff are easily identifiable and are required to wear Shelter Operator- Approved shirts, vests, or other apparel.
Staff will be scheduled to optimize the safety of staff, volunteers, and clients and to provide optimal coverage during hours of high volume.
The Tulare Lighthouse Rescue Mission is responsible for the performance of all Shelter activities. Their primary responsibilities include program management, development, and community relations, which includes supervising the Program Manager of the Shelter.
All Shelter operations and logistics staff are supervised by the full-time Program Manager. The Program Manager is responsible for coordinating all program services for the Shelter. Primary responsibilities include supervising support staff, vendors, service providers, and program reporting. This position reports directly to The Tulare Lighthouse Rescue Mission Board of Directors.
The Site Leads are responsible for overseeing daily services and activities in the Shelter and provide support for all Partner Agency services. They oversee all shelter activities including logistics and client intake, oversee distribution of services, and assist in coordination of volunteers and supportive services. They provide support to staff during designated shifts
7.13 Consent 75 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 52 of 57 Revised ##/##/####
and assign tasks, oversee administrative duties that support program services. The Site Leaders report directly to the Shelter Program Manager, reporting any staff or shelter issues as needed.
The Housing Navigator position provides housing navigation assistance to Shelter clients and conducts an individual assessment of needs, followed by provision of targeted services focused on returning individuals to permanent housing as quickly as possible. The Housing Navigator determine eligibility, enter assessments into Central Intake System for prioritization and linkage to housing providers, help clients obtain necessary documents, and provide individuals with employment guidance and community resources. When clients are referred to other programs, the Housing Navigator can provide a warm hand-off to the service provider. The Housing Navigator is also responsible for accepting new referrals, completing the Diversion Questionnaire and new client intakes, and prepping all data to be ready for handoff to the Data Entry Specialist.
The Administrative Assistant manages the HMIS and data for reporting requirements. They are responsible for ensuring that HMIS and Coordinated Entry data is complete, as well as most other ad hoc data recording needs.
The Shelter Specialists are a full-time position that covers all shift logistics shifts at the Navigation Center. They resolve conflicts and file incident reports as necessary, report violations and general events in the daily log.
This position is largely Logistics based, and a significant amount of cleaning is involved. They also oversee 3rd shift Security crew and conduct safety checks. The Shelter Specialist provides general support for clients, ensuring their safety during the night.
Other more role-specific positions will include hourly Safety Specialists .
When available, volunteers assist with daily ongoing operations of the shelter and can be utilized every day of the week. Volunteers help the Shelter Staff with setting up and serving meals, clean-up, laundry, daytime activities, as well as minor administrative duties and distribution of donations. There are also opportunities for Volunteers to do special work projects on-site or to hold special events.
7.13 Consent 76 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 53 of 57 Revised ##/##/####
All volunteers are assigned to duties that are appropriate for their age and activity level. It is important that volunteers be reliable, and all staff treat them as a vital component of shelter operations.
All the positions, requirements, and descriptions can be made available by The Lighthouse Human Resources Department and will also be made readily available to all staff.
B. Policies for Staff Training
The Shelter staff are trained in emergency evacuation, first aid procedures, mandated reporting policies, crisis intervention, and CPR procedures. These training courses are repeated and updated annually and as needed. Staff also receive additional training on different topics as opportunities arise and are needed.
Each staff member also receives on-going in-service training in crisis management. Staff also train in Strengths-Based Approaches and positive communication skills. Each staff member is required to attend annual training to update and improve their knowledge. Documentation of training is kept by the Program Manager and is provided to the Human Resources for filing, when appropriate.
Security staff undergo sensitivity training to better equip them to work with homeless clients, and those in crisis.
1. Emergency Procedures - Evacuation, First Aid, and CPR, 911 Reporting Program staff are trained in fire, earthquake, and chemical spill evacuation procedures when hired and annually. Evacuation drills with all staff and clients are held and recorded quarterly. Evacuation protocols are recorded in the Program Manager office for reference.
Evacuation routes are posted throughout the facility. At least one staff on every shift will be trained in first aid and CPR procedures annually. 911 reporting is taught in orientation and reviewed annually. CPR certificates will be kept in staff files. Universal precautions will be followed.
7.13 Consent 77 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 54 of 57 Revised ##/##/####
2. Safety Conduct - Prevention of Abuse, Crisis Intervention, Conflict Resolution
Shelter staff is trained in identifying and the prevention of child abuse, vulnerable adult abuse, and sexual harassment titled. Each staff will complete this Mandated Reporter training program annually.
All Program staff complete a course in conflict resolution and crisis intervention upon hire and annually. Records of completed trainings are kept in Human Resource files.
3. Appropriate Behavior for Dignity and Respect
Operations, Program, Administrative and Management staff are trained in a Strengths-Based, Trauma-Informed model of client care. They are trained regularly, including at time of hire, in the best methods of working with, treating, and responding to clients who have had difficult and traumatic life experiences. Each staff member is expected to put these models to use in every interaction they have with clients and potential clients. Staff members are offered training regularly and expected to participate actively. Notice of completion is recorded in staff files, and each staff member has access to this information as needed.
4. Communication
Shelter staff undergoes training in communication skills – such as handling phone calls, confidentiality policies, crisis management and de-escalation of conflict. These communication skills are reinforced through practice and reviewed at regular staff meetings and reviews. Specialty courses covering topics such as communication skills with mentally ill persons, receptionist skills, communication with difficult people, and conflict resolution are completed where needed.
5. Resources and Referrals
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Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 55 of 57 Revised ##/##/####
Operations, Program, and Housing Navigator Staff are oriented to resources, homeless services, and organizations for collaboration and referral. They are also trained staff who can connect clients to the Coordinated Entry System, as a system designated Entry Point. Resource lists are updated monthly and kept on-site.
Protocols for offering and accepting referrals from other agencies are in place, reviewed by staff, updated, and kept readily available.
6. Mental Health and Addiction Skills
All Program staff attend mental health training events which include naming of symptoms, co-occurring diseases, de-escalation techniques, and safety protocols. Special speakers may present workshops on various aspects of mental health diagnoses, symptoms, and care when available.
Staff are trained in symptoms of drug abuse, and referrals for treatment.
Recovery programs are encouraged, and off-site referrals are made as appropriate.
Though sobriety is not a requirement to stay in the shelter or participate in services, clients are expected to be able to practice self-care, follow all rules and expectations, and behave appropriately and respectfully toward staff, volunteer, and other clients. Drug misuse at the shelter is prohibited and can result in immediate exit from the program.
7. Self - Care
Regular staff meetings are held for all staff. Part of the purpose of these meetings is communication and processing of stressors while working in the difficult environment of a large-scale Year-Round Emergency Shelter Program. Staff will be welcome to participate in team-building activities throughout the year, including holiday parties, and events with co-workers.
All staff are trained in effective communication with coworkers and in proper techniques to address coworker harassment and stressors and are aware of the importance of practicing self-care. Staff have been informed of the existing open-door policies with supervisors and the Human Resources department.
7.13 Consent 79 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 56 of 57 Revised ##/##/####
8. Annual Staff Evaluation and Training Plan
All staff are evaluated by their direct supervisor, after a 90 day probationary period, from their hire date and at semi-annual intervals moving forward.
The evaluation form is stored in the employee file held at the Human Resource office.
9. Documentation of Staff Training
Attendance of and participation in staff training is recorded in each staff file by the Program Manager. Trainings required by all staff members are also recorded in the Human Resources file to ensure each member’s knowledge and information is kept up to date.
This Policy does not include any exceptions or exclusions OR
This Policy does not include any exceptions or exclusions, save for those granted as accommodations by management on a case-by-case basis.
Non-Compliance:
[e.g. ‘All employees within the scope of this policy are expected to comply fully with this policy. Failure to adhere to the guidelines and procedures outlined may result in a review of the actions taken and appropriate disciplinary measures.’]
OR
[All guests of Tulare Cares Emergency shelter programs are expected to comply fully with this policy. Failure to meet these expectations may result in the completion of Action Plans, Behavioral Contracts, or Termination of Enrollment.]
7.13 Consent 80 of 81
Policy and Procedures TULARE CARES EMERGENCY SHELTER
Policy Name 57 of 57 Revised ##/##/####
Policy Disclaimer
The Lighthouse is dedicated to safeguarding the safety, security, and health of all clients and staff through the implementation of policies.
While we strive to offer transparent and consistent guidance, we recognize that unique circumstances may arise. Therefore, The Lighthouse reserves the right to implement these policies. We affirm our commitment to interpreting our policies through an equitable, trauma-informed, and client-focused approach that aims to foster an environment that prioritizes the welfare and dignity of all individuals involved.
Any questions or concerns regarding the application of these policies should be directed to the Program Manager or Lighthouse Board of Directors.
7.13 Consent 81 of 81
Staff Report
Meeting: City Council
Date: January 20, 2026
Department: General Services
Submitted by: Manuel Correa, General Services Director
Agenda Title: Acceptance of Grant and Administrative Agreement for Cycle Park
RECOMMENDED ACTION
Adopt a resolution authorizing the City Manager to accept a grant (G25-03-04-G01) offer from the State of California Off Highway Motor Vehicle Recreation Division (OMHV) for the Tulare Cycle Park, with operating expenses not to exceed $499,507 for the year 2026, and to sign all applicable paperwork.
SUMMARY
A lease agreement with TEMMERMAN CORP ("Operator") aka DT1 MX Cycle Park was approved by Council with amendments for the operation of the Tulare Cycle Park starting on January 1, 2024, for five years.
A request has been made by the operator and approved by the OHMV for a Grant in the amount not to exceed $499,507 for reimbursement of a portion of its operating expenses for the year 2025, which requires the City to administer as a Grant sponsor.
The City will administer the Grant in accordance with the Grant Administrative Agreement (Agreement) authorized by adopting the attached resolution and will charge an 8% administrative service fee as agreed as sponsor.
FISCAL IMPACT & FUNDING SOURCES
There is no fiscal impact associated with this action.
ENVIRONMENTAL REVIEW
The project is categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15301 Existing Facilities.
CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.
LEGAL REVIEW
The agreement is based upon the City’s standard model approved by the City Attorney, and the Agreement will be reviewed during the signing phase.
PUBLIC NOTICE
This item does not require a public hearing and was noticed as a part of the agenda.
ALTERNATIVE ACTION
1. Approve with changes
2. Deny
3. Table
Delays in taking action will result in delays in receiving the funds from the State for the Cycle Park.
Item #: 7.14
Consent
7.14 Consent 1 of 32
ATTACHMENTS
1. Resolution
2. Project Agreement
3. Administrative Agreement
Reviewed/Approved:
7.14 Consent 2 of 32
RESOLUTION 2026-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TULARE
THE APPLICANT TO APPLY FOR GRANT FUNDS FOR THE STATE OF CALIFORNIA,
DEPARTMENT OF PARKS AND RECREATION, OFF-HIGHWAY VEHICLE GRANT FUNDS IN THE AMOUNT OF $499,507
WHEREAS, the people of the State of California have enacted the Off-Highway Motor Vehicle Recreation Act of 2003, which provides funds to the State of California and its political subdivisions for Operation and Maintenance, Restoration, Law Enforcement, and Education and Safety for off-highway vehicle recreation; and
WHEREAS, the Off-Highway Motor Vehicle Recreation Division (OHMV) with the California Department of Parks and Recreation has been delegated the responsibility to administer the program; and
WHEREAS, procedures established by the California Department of Parks and Recreation require the Applicant’s Governing Body to certify by resolution the approval to receive grant funding from the Off-Highway Motor Vehicle Grant funds; and
WHEREAS, the City of Tulare (Applicant) has entered into a lease agreement with TEMMERMAN CORP aka DT1 MX Cycle Park (Operator) for the operation of the Tulare Cycle Park; and WHEREAS, the Operator wishes to apply for an OHMV Grant for reimbursement of a portion of the Operator’s operating expenses for 2025-2026; and
WHEREAS, the Applicant will administer the Grant in accordance with the G25 Grant Administrative Agreement (Agreement) authorized by this resolution and will charge an 8% administrative service fee as agreed as sponsor}; and
WHEREAS, this Project appears on, or is in conformance with this jurisdiction’s adopted general or master plan and is compatible with the land use plans of those jurisdictions immediately surrounding the Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows:
Section 1. Approves the receiving of grant funding from the Off-Highway Vehicle Grant or Cooperative Agreement Program.
Section 2. Certifies that this agency understands its legal obligations to the State upon approval of the Grant.
Section 3. Certifies that this agency understands the California Public Resources Code requirement that Acquisition and Development Projects be maintained to specific conservation standards.
Section 4. Certifies that the Project will be well-maintained during its useful life.
Section 5. Certifies that this agency will implement the Project with diligence once funds are available and the Applicant has reviewed, understands, and agrees with the Project Agreement.
Section 6. Certifies that this agency will provide the required matching funds.
Section 7. Certifies that the public and adjacent property owners have been notified of this Project (as applicable).
7.14 Consent 3 of 32
Resolution 202X-XXX
Section 8. Appoints the City Manager or designee as agent to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for completion of the Project.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Tulare this 20th day of January 2026, by the following vote:
Ayes:
Noes:
Absent:
Abstain:
Patrick Isherwood, President of the Council
and Ex-Officio Mayor
ATTEST:
Marc Mondell, City Clerk
By Melissa Wilcox, Chief Deputy City Clerk
The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Tulare City Council.
7.14 Consent 4 of 32
DRAFT
State of California - Natural Resources Agency OFF-HIGHWAY MOTOR VEHICLE RECREATION DIVISION
DEPARTMENT OF PARKS AND RECREATION GRANTS AND COOPERATIVE AGREEMENTS PROGRAM
PROJECT AGREEMENT
__________________________________________________________________________________________ PROJECT AGREEMENT NUMBER: G25-03-04-G01 PROJECT TYPE: Ground Operations __________________________________________________________________________________________ GRANTEE: City of Tulare Recreation Parks and Library Department __________________________________________________________________________________________ PROJECT TITLE: Ground Operations
__________________________________________________________________________________________ PROJECT PERFORMANCE PERIOD: FROM 12/01/2025 THROUGH 11/30/2026 __________________________________________________________________________________________ MAXIMUM AMOUNT PAYABLE SHALL NOT EXCEED $499,507.00 (Four Hundred Ninety Nine Thousand Five Hundred Seven and 00/100)
__________________________________________________________________________________________ THIS PROJECT AGREEMENT is made and entered into, by and between the State of California, acting by and through the Department of Parks and Recreation, Off-Highway Motor Vehicle Recreation Division and Grantee.
The Grantee agrees to complete the project as described in the Project Description. The Grantee's Application, the Off-Highway Motor Vehicle Act of 2003 and the California Code of Regulations, Division 3, Chapter 15, Sections 4970-4970.26 are hereby incorporated into this agreement by reference.
The parties hereto agree to comply with the terms and conditions of the following attachments which by reference are made a part of the Project Agreement.
ATTACHMENT 1 - PROJECT COST ESTIMATE
ATTACHMENT 2 - GENERAL PROVISIONS
GRANTEE STATE OF CALIFORNIA
AUTHORIZED SIGNATURE: AUTHORIZED SIGNATURE:
AUTHORIZED NAME: AUTHORIZED NAME: Jennifer Grady
TITLE: TITLE: Grants Manager
DATE: DATE:
CERTIFICATION OF FUNDING (FOR STATE USE ONLY)
CONTRACT NUMBER: SUPPLIER ID NUMBER: FUND DESCRIPTION:
C32-37-016 0000028588 Off-Highway Vehicle Trust Fund
REPORTING
STRUCTURE:
ACCOUNT: ACTIVITY: CHARGE AMOUNT: PROGRAM:
37900550 5432000 62687 499,507.00 2855
BU: REF: FUND: CHAPTER: ENY/STATUTE FISCAL YEAR:
3790 101 02634 2025 2025/2026
I hereby certify upon my own personal knowledge that budgeted funds are available for this encumbrance.
SIGNATURE OF DPR ACCOUNTING OFFICER: DATE:
N/A
Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 1 of 19
7.14 Consent 5 of 32
DRAFT
ATTACHMENT 1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2025 Agency: City of Tulare Recreation Parks and Library Department Application: Ground Operations
APPLICANT
NAME : City of Tulare Recreation Parks and Library Department
PROJECT
TITLE :
Ground Operations PROJECT
NUMBER
(Division use
only) :
G25-03-04-G01
PROJECT
TYPE :
Law Enforcement Restoration Education & Safety Acquisition Development Ground Operations Planning
PROJECT
DESCRIPTION :
The Project is to provide Off-Highway Vehicle (OHV) Ground Operations Project activities as outlined in the Project Deliverables below. These activities will take place within the area specified in the “Describe the size of the specific Project Area(s) in acres and/or miles” section of the Agency’s Application, following section 4970.10.1(d)(2)(C) of the Program Regulations, and within the jurisdiction of the City of Tulare Recreation Parks and Library Department.
The Project may also provide for the purchase of Equipment, Heavy Equipment, materials, and supplies as detailed in the Project Cost Estimate (Attachment 1).
The Grantee must follow the Soil Conservation Plan and Habitat Management Plan (HMP) of the City of Tulare Recreation Parks and Library Department. At the conclusion of the Project, a Soil Compliance Report and the HMP results must be submitted to the OHMVR Division.
Additionally, the Grantee must provide a minimum of twenty-six (26) percent of the total Project cost in matching funds.
Project Deliverables
1. Road/Track Maintenance
Ground Disturbing: Maintain approximately seven (7) miles for “Green Sticker” vehicles. Activities include but limited to: track construction and grooming, grading, scraping, watering, minor track modifications, track maintenance, track repair, major track modifications, water run-off redirection, dust abatement, and maintaining erosion barriers. •
2. Facility Maintenance/Improvements
Activities include but are not limited to: cleaning permanent restrooms, trash removal of approximately twenty (20) bins daily, litter control, fence repair, parking lot and staging area grading, and weed control. •
Renting, cleaning, and pumping approximately six (6) additional vault/port-a-potty.
•
3. Signing • Installation, repair, and/or replacement of OHV-related signage.
4. Fencing/Barriers
Installation, repair, and/or replacement of fencing to define the OHV trails, roads, or areas.
•
5. Environmental/Cultural Requirements
Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 2 of 19
7.14 Consent 6 of 32
DRAFT
ATTACHMENT 1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2025 Agency: City of Tulare Recreation Parks and Library Department Application: Ground Operations
This Project proposes Ground Disturbing Activities and requires a Soil Conservation Plan (SCP). Within 120 days of the conclusion of the Project performance period, an SCP Compliance Report shall be submitted that provides documentation demonstrating that the Grantfunded work proposed within the Project Area has been completed consistent with the Project Agreement (14 CCR 4970.06.3(h)). •
This Project proposed Ground Disturbing Activities and requires a Habitat Management Program (HMP). Within 120 days of the conclusion of the Project performance period, an HMP closeout is required that shows the results of HMP implementation. Additionally, upon submittal of the HMP closeout document the OHMVR Division may request monitoring data collected during the Project’s performance period.
•
Line Item Qty Rate UOM Total Grant Req. Match
DIRECT EXPENSES
Program Expenses
1 Staff
1. Staff-Volunteer Hours
Notes : At times
throughout the year,
volunteer time and
equipment are donated
by individuals and local
business to accomplish
the movement and
delivery of large
amounts of soil. The
additional soil provides
terrain and elevation
obstacles while
providing additional
separation from the
landfill materials under
the facility. Additionally,
volunteer hours are
utilized for repairs to
facility structures and
1500.00
00 38.610 HRS 57,915.00 0.00 57,915.00
Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 3 of 19
7.14 Consent 7 of 32
DRAFT
ATTACHMENT 1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2025 Agency: City of Tulare Recreation Parks and Library Department Application: Ground Operations
Line Item Qty Rate UOM Total Grant Req. Match
objects (gates, fencing,
seating, etc) and other
projects at the facility.
Volunteers do not repair
Grant purchased items
or equipment.
Additionally, volunteers
assist with cleaning,
operational, supervision,
and general light tasks
at the facility.
These activities are
outside the regular
duties of staff and
exceed the capabilities
of track staff and
equipment. The
volunteer hours are
valued at the
independent sector
California rate of $38.61
for 1500 volunteer hours
which will
value the volunteer
hours at $57,915
2 Contracts
1. Contracts-Operation
and Maintenance
Contract
Notes : The City of
Tulare will contract with
Temmerman
Corp to operate the
facility as per the
Delverables identified in
the Project Description.
1.0000 399952.000 YR 399,952.00 399,952.00 0.00
Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 4 of 19
7.14 Consent 8 of 32
DRAFT
ATTACHMENT 1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2025 Agency: City of Tulare Recreation Parks and Library Department Application: Ground Operations
Line Item Qty Rate UOM Total Grant Req. Match
Contract will ensure
general facility
maintenance, track
maintenance, facility
supervision and
monitoring, litter control,
parking lot direction,
restroom
maintenance, daily
discing and grooming of
all trails. All
terrain features are
maintained, formed, and
compacted on
a daily basis using
heavy machinery.
Facility will be open to
the public on a schedule
of a minimum of 4 days
per week
as permitted by weather
and scheduling. Twice
monthly,
major terrain
modifications are made
to all tracks. Four
times annually, all
tracks are demolished
and rebuilt
according to new track
designs. Prior to and
during public
riding times, drive the
water truck to water all
trails.
Coordination and
direction of track design
Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 5 of 19
7.14 Consent 9 of 32
DRAFT
ATTACHMENT 1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2025 Agency: City of Tulare Recreation Parks and Library Department Application: Ground Operations
Line Item Qty Rate UOM Total Grant Req. Match
and
comprehensive
operating plan.
Maintaining elements of
the
facility as well as
operational details.
CONTINUED
2. Contracts-Operation
and Maintenance
Contract
Notes : Ground
Operation includes the
operation of the facility
for public use. Primary
operation requires
supervision of the
facility during public
use. All tracks are
supervised by "flaggers"
as needed during public
access. Flaggers
control, monitor, and
supervise
OHV rider traffic and
warn of obstacles or
downed riders in
the riding area.
Depending upon
conditions and number
of riders, up to five
positions on the track
require flaggers to
ensure rider safety. The
direct daily operation of
this project requires this
1.0000 1.000 YR 1.00 1.00 0.00
Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 6 of 19
7.14 Consent 10 of 32
DRAFT
ATTACHMENT 1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2025 Agency: City of Tulare Recreation Parks and Library Department Application: Ground Operations
Line Item Qty Rate UOM Total Grant Req. Match
position. Without this
position, the public
would be unable to
utilize the facility. In
order to safely allow
public use, contractor
will distribute safety and
track instructions,
distribute OHV materials
and maps, notify riders
of track conditions,
verify OHV registration
as needed, and
document
participant/spectator
counts. General
supervision,
coordination, and
management of all site
operations
3. Contracts-Operation
and Maintenance
Contract
Notes : The contract
rate of $399,954 reflects
approx 7% increase
over past years and was
determined through an
examination of facility
staff required for the
successful yearly
operation of the facility
for the preceding five
years. Pay rates have
remained flat over the
past several year. The
1.0000 1.000 YR 1.00 1.00 0.00
Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 7 of 19
7.14 Consent 11 of 32
DRAFT
ATTACHMENT 1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2025 Agency: City of Tulare Recreation Parks and Library Department Application: Ground Operations
Line Item Qty Rate UOM Total Grant Req. Match
following identification of
employees is included
solely as a reference as
to how the single
contract rate is
determined.
Maintenance
Worker(1.5 positions)
(250 days) x (8 hours
per day) x ($26.65 per
hour) = $79,950.
Heavy Equipment
Operator (250 days) x
(8 hours per day)
x ($28.65 per hour) =
$57,300.
Senior Maintenance
Worker (260 days) x (8
hours per day)
x ($36.65 per hour) =
$76,232.
Flaggers (200 days) x (5
hours per day) x
($19.50 per hour)=
$19,500 x 5 = $97,500.
Gate/Entrance Monitor
(200 days) x (7 hours
per day) x
($19.50 per hour) =
$27,300.
Operations Manager
(260 days) x (8 hours
per day) x
($29.65 per hour) =
$61,672
4. Contracts-Portable 1.0000 8400.000 YR 8,400.00 8,400.00 0.00 Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 8 of 19
7.14 Consent 12 of 32
DRAFT
ATTACHMENT 1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2025 Agency: City of Tulare Recreation Parks and Library Department Application: Ground Operations
Line Item Qty Rate UOM Total Grant Req. Match
Restroom Rentals
Notes : The source of
this expense is directly
from the City of Tulare.
6 Portable Restrooms
monthly rental fee and
weekly service of the
restrooms. These
restrooms are placed
about the facility where
it is far from the
permanent restrooms.
Estimated cost based
on previous annual
costs is $8400. Monthly
rental per restroom is
$10. Monthly cost of
service pumping is $108
per restroom. Monthly
combined rental ($10)
and service/pumping
($108) is $118 per
restroom. $118 x 6
restrooms is $708. $708
x 12 months is $8496.
Total for Contracts 408,354.00 408,354.00 0.00
3 Materials / Supplies
1. Materials / SuppliesRecycled Material -
Barrier/erosion
Notes : City of Tulare
Parks Department
transports recycled
organic material to the
facility for use in barrier
maintenance and
1.0000 7500.000 YR 7,500.00 0.00 7,500.00
Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 9 of 19
7.14 Consent 13 of 32
DRAFT
ATTACHMENT 1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2025 Agency: City of Tulare Recreation Parks and Library Department Application: Ground Operations
Line Item Qty Rate UOM Total Grant Req. Match
erosion control. The
recycled organic
material comes from
other City of Tulare
projects. Additionally,
organic material from
the facility is shredded
onsite and utilized in
barrier maintenance and
erosion control.
Facility directional and
route identification signs
are made of recycled
lumber. This lumber is
provided for free and is
not part of the estimate.
Value of materials is
derived from actual cost
of delivered
recycled organic
material at other
locations. Line-item total
is derived from previous
years recycled organic
material
deliveries. Over the past
two years, over 40 truck
loads of
recycled organic
material have been
delivered to the
facility. Southern Ca
Edison delivery of these
materials is
calculated at 12 yards
per truck at a estimated
cost of $30
Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 10 of 19
7.14 Consent 14 of 32
DRAFT
ATTACHMENT 1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2025 Agency: City of Tulare Recreation Parks and Library Department Application: Ground Operations
Line Item Qty Rate UOM Total Grant Req. Match
per yard, delivered. The
deliveries for the G24
Project will
be in line with this
average for a minimum
line-item total of
$7,500.
4 Equipment Use Expenses
1. Equipment Use
Expenses-Fuel
Notes : Facility
equipment is owned by
the City of Tulare or
donated for exclusive
use by the City of
Tulare.
This expense is only for
fuel for City of Tulare
equipment. Fuel for
heavy equipment
(tractor, dozer, skip
loader, water truck).
Cost estimate is based
upon averages from 5
prior year totals. This
estimate also factors in
the rising costs of fuel.
OHMVR Grant funded
fuel is only used to
prepare and maintain
the facility for public use
of the facility.
Equipment and fuel for
private or race events
(approx 13 days/year)
use a separate fuel tank
1.0000 26000.000 YR 26,000.00 26,000.00 0.00
Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 11 of 19
7.14 Consent 15 of 32
DRAFT
ATTACHMENT 1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2025 Agency: City of Tulare Recreation Parks and Library Department Application: Ground Operations
Line Item Qty Rate UOM Total Grant Req. Match
to provide fuel to
separate equipment for
activities related to the
race events. The fuel
and equipment for
private or race events is
not included in this grant
application.
2. Equipment Use
Expenses-Equipment
Rental - Skid Steer
Notes : A skid steer is
donated directly to the
City of Tulare
for exclusive use at the
facility. Skid Steer will
be donated
for purposes of soil
management and track
repair and
design. Current
equipment inventory
does not adequately
move soil and obstacles
in restricted space
situations. Skid
steer allows for added
mobility and capability in
track
design and
modifications. The cost
of the skid steer rental
is from actual
competitive rental quote
for identical
equipment. Based upon
1.0000 69310.000 EA 69,310.00 0.00 69,310.00
Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 12 of 19
7.14 Consent 16 of 32
DRAFT
ATTACHMENT 1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2025 Agency: City of Tulare Recreation Parks and Library Department Application: Ground Operations
Line Item Qty Rate UOM Total Grant Req. Match
actual local written
quote from
Quinn CAT Rent Svc in
Tulare, CA, the value of
this
donation is $77,430.
The daily rental rate is
$435 per day.
The skid steer is in
regular use on nearly all
days of
operation. The
estimated days in use of
the skid steer is
178 days and is based
upon 5 days/week and
excluding 83
additional days where
the facility may be too
flooded or use
is not required due to
conditions.
Value of the rental is
obtained by multiplying
the value of
the daily rental by
estimated days of use
($410 X 178 =
72,980)
3. Equipment Use
Expenses-Equipment
Rental - Water Truck
Notes : A 2000 gal
water truck is donated
directly to the City of
Tulare for use at the
1.0000 86950.000 DAY 86,950.00 0.00 86,950.00
Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 13 of 19
7.14 Consent 17 of 32
DRAFT
ATTACHMENT 1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2025 Agency: City of Tulare Recreation Parks and Library Department Application: Ground Operations
Line Item Qty Rate UOM Total Grant Req. Match
facility. Use of a 2000
gal water truck will be
donated for purposes of
dust control and soil
management. Although
the City has an OHMVR
water truck, repair costs
exceed value of the
equipment and it is not
functional. The cost of
the watertruck rental is
from actual competitive
rental quote for identical
equipment. Based upon
actual local written
quote from Quinn CAT
Rental Services in
Tulare, CA, the value of
this donation is $97,284.
The quote identifies a
daily rate of $484. The
estimated days of use
for the water truck for
the Project is estimated
to be 201 days. This
estimate takes into
account 5 days per
week with the reduction
of 60 days when the
water truck may not be
needed due to
conditions.
4. Equipment Use
Expenses-Response to
Division Comments
Notes : Both the water
1.0000 0.000 YR 0.00 0.00 0.00
Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 14 of 19
7.14 Consent 18 of 32
DRAFT
ATTACHMENT 1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2025 Agency: City of Tulare Recreation Parks and Library Department Application: Ground Operations
Line Item Qty Rate UOM Total Grant Req. Match
truck and skid steer are
being provided as
“match” donations to the
project, which results in
a direct cost savings for
the OHV Grants
Program. The City of
Tulare does not have
available funds to
purchase this type of
equipment, and by
utilizing these
donations, the OHV
program avoids the
need to allocate grant
funds for such
acquisitions. The
inclusion of these items
as match allows us to
meet project needs
without requiring
additional state funding.
The daily rate provided
more accurately reflects
the specific days of
actual use, consistent
with the direction
provided by OHV in the
G23 grant cycle. This
ensures a realistic
valuation of the donated
equipment based on its
operational contribution
to the project. If days of
use are not factored, the
quote for a weekly
rental for all 52 weeks of
Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 15 of 19
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DRAFT
ATTACHMENT 1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2025 Agency: City of Tulare Recreation Parks and Library Department Application: Ground Operations
Line Item Qty Rate UOM Total Grant Req. Match
the Project gives a
value of the donations
of $156,260.
Total for Equipment Use Expenses 182,260.00 26,000.00 156,260.00 5 Equipment Purchases
1. Equipment
Purchases-Utility
Vehicle
Notes : The facility is in
need of an additional
utility vehicle to
transport
workers and equipment.
A utility vehicle will be
purchased during the
current G24 grant cycle
and an additional
vehicle is necessary
due to the size of the
facility. The utility
vehicle is used for
safety to quickly
respond to riders
experiencing issues on
the trail and assist the
rider as soon as
possible. Injured or
riders with equipment
failure will be
transported from the
trail to the staging area
on the utility vehicle.
The utility vehicle will
also be used to help
with transporting trash
from the garbage cans
1.0000 19000.000 EA 19,000.00 0.00 19,000.00
Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 16 of 19
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DRAFT
ATTACHMENT 1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2025 Agency: City of Tulare Recreation Parks and Library Department Application: Ground Operations
Line Item Qty Rate UOM Total Grant Req. Match
to the main dumpster,
parking supervision,
camping area
supervision, and to
assist with moving
barriers such as straw
bales and recycled
material. The price is
based upon the msrp for
a Kubota RTV-X.
6 Others
Total Program Expenses 675,029.00 434,354.00 240,675.00 TOTAL DIRECT EXPENSES 675,029.00 434,354.00 240,675.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs
1. Indirect CostsElectricity Charges
Notes : Electricity
services to facility
(restrooms, office,
announcer's tower,
track lighting, pump,
etc.)
1.0000 3200.000 YR 3,200.00 3,200.00 0.00
2. Indirect Costs-City
Staff
Notes : Related to costs
incurred by the City of
Tulare for
implementation of the
project. Costs include
staff time spent
coordinating with the
site, providing data,
1.0000 12795.000 YR 12,795.00 12,795.00 0.00
Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 17 of 19
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DRAFT
ATTACHMENT 1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2025 Agency: City of Tulare Recreation Parks and Library Department Application: Ground Operations
Line Item Qty Rate UOM Total Grant Req. Match
processing receipts,
providing copies,
submitting
reimbursement
requests, and generally
supporting
administration of the
project.
3. Indirect CostsManagement Personnel
Notes : Grant
organization,
implementation of
project, etc.
Management personnel
oversee project and
ensure project meets
stated goals. This
position is independent
from other positions
identified in staff
expenses. Management
personnel coordinates
all elements of site, city,
and OHMVR to ensure
proper and timely
implementation of all
elements of OHMVR
grant.
1.0000 41000.000 YR 41,000.00 41,000.00 0.00
4. Indirect CostsGeneral Indirect
Notes : General indirect
costs for facility
operation - legal,
environmental
consulting, soil
1.0000 8158.000 YR 8,158.00 8,158.00 0.00
Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 18 of 19
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DRAFT
ATTACHMENT 1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2025 Agency: City of Tulare Recreation Parks and Library Department Application: Ground Operations
Line Item Qty Rate UOM Total Grant Req. Match
management
consulting, and general
indirect etc
Total for Indirect Costs 65,153.00 65,153.00 0.00
Total Indirect Costs 65,153.00 65,153.00 0.00
TOTAL INDIRECT EXPENSES 65,153.00 65,153.00 0.00
TOTAL EXPENDITURES 740,182.00 499,507.00 240,675.00
TOTAL PROJECT AWARD 499,507.00
Date: 12/24/2025 Contract # C32-37-016, City of Tulare Recreation Parks and Library Department, Grants and Cooperative Agreements Program - 2025
__________________________________________________________________________ Page: 19 of 19
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Appendix (Rev. 1/19)
Project Agreement General Provisions
(Nonfederal Applicants Only)
A. Definitions
1. The term “State” as used herein means the State of California, Department of Parks and Recreation.
2. The term “Act” as used herein means the Off-Highway Motor Vehicle Recreation Act of 2003 as amended.
3. The term “Project” as used herein means the Project described in Attachment 1 of this Agreement and in the Application.
4. The term “Application” as used herein means the individual Project Application and attachments required pursuant to the enabling legislation, regulations, and/or Grant program, which is incorporated into this Agreement by reference.
5. The term “Project Agreement” as used herein means the Application and the Project Agreement and its General Provisions.
6. The term “Grantee” as used herein means the party described as the Grantee on page 1 of the Project Agreement.
B. Project Execution
1. Subject to the appropriation and availability of Grant funds in the state budget, the State hereby awards to the Grantee the sum of money (Grant money) stated on page 1 of the Project Agreement in consideration of and on condition that the sum be expended in carrying out the purposes as set forth in the Project Description on Attachment 1 of the Project Agreement and the terms and conditions set forth in this Agreement.
The Grantee assumes the obligation to furnish any additional funds that may be necessary to complete or carry out the Project as described. Any modification or alteration in the Project as set forth in the Application on file with the State must be submitted to the State for approval. The State’s obligation to make Grant payments is limited to the Project as provided for herein, or as modified with the approval of the State.
2. The Grantee agrees to complete the Project in accordance with the Project performance period set forth on page 1 of the Project Agreement, and under the terms and conditions of this agreement.
3. If the Project includes development, the development plans, specifications and estimates or Force Account Schedule shall be reviewed and approved by the State prior to the Grantee proceeding with the Project. Unless the development plans, specifications and estimates are approved by the State, the State shall have no obligation to make Grant payments for the work.
The Grantee shall comply with all applicable current laws and regulations affecting Development Projects, including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, and laws and codes pertaining to individuals with disabilities. In addition, the Grantee shall complete the development work in accordance with the State-approved development plans, specifications, and estimates or Force Account Schedule.
4. The Grantee shall make property or facilities acquired and/or developed pursuant to this Agreement available for inspection upon request by the State to determine if development work is in accordance with the approved plans, specifications and estimates or Force Account Schedule, including a final inspection upon Project completion.
5. If the Project includes acquisition of real property, the cost of which is to be reimbursed with Grant moneys under this Agreement, the acquisition shall comply with Chapter 16 (commencing with Section 7260) of Division 7 of Title 1 of the Government Code and any
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Appendix (Rev. 1/19)
other applicable federal, state, or local laws or ordinances. Documentation of such compliance will be made available for review by the State upon request. Eminent domain may not be used to acquire property using the Grant funds provided by this Agreement.
6. If the Project includes acquisition of real property, the purchase price shall be the fair market value of such property as established by an appraisal completed according to established current appraisal practices and methods as approved by both the Grantee and the State. The Grantee agrees to furnish the State with additional supportive appraisal material or justification as may be requested by the State to complete its review and approval of the fair market value.
The Grantee agrees to furnish the State with preliminary title reports respecting such real property or such other evidence of title which is determined to be sufficient by the State.
The Grantee agrees to correct prior to or at the close of escrow any defects of title which in the opinion of the State might interfere with the operation of the Project.
C. Project Costs
1. The Grant moneys to be provided to the Grantee under this Agreement shall be disbursed as follows, but not to exceed in any event one-hundred (100) percent of the allowable Project costs or the State Grant amount as set forth on page 1 of this Agreement, whichever is less:
2. If the Project includes acquisition of real property, the State shall disburse to the Grantee the Grant moneys as follows, but not to exceed in any event the State Grant amount set forth on page 1 of this Agreement.
The State will disburse the amount of the State-approved purchase price together with Stateapproved costs of acquisition. Funds for acquisition shall only be released into an escrow account established for the acquisition.
D. Project Administration
1. The Grantee shall promptly submit such progress, performance or other reports concerning the status of work performed on the Project as the State may request. In any event, the Grantee shall provide the State a report showing total final Project expenditures including State and all other moneys expended within one hundred-twenty (120) days after completion of the Project.
2. The Grantee shall make property and facilities maintained, operated, acquired or developed pursuant to this Agreement available for inspection by the State upon request.
3. The Grantee may be provided advanced payments for Grants. The Grantee shall place such moneys in a separate interest-bearing account, if legally able to do so, setting up and identifying such account prior to the advance. Interest earned on Grant moneys shall be used on the Project or paid to the State. If Grant moneys are advanced and not expended, the unused portion of the Grant (plus interest) shall be returned to the State within one hundred-twenty (120) days of completion of the Project or end of the Project performance period, whichever is earlier.
Income, after deduction for reasonable expenses associated with that income, that is earned by the Grantee from a State-approved non-recreational use on an acquisition Project, subsequent to taking title by the Grantee, but before use for OHV Recreation, must be used by the Grantee for recreational purposes at the Project.
4. The Grantee shall use any moneys advanced by the State under the terms of this agreement solely for the Project herein described.
5. The Grantee will provide and maintain a sign on the Project site that identifies the funding source (Off-Highway Vehicle Fund) and the administering agency (California State Department of Parks and Recreation).
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Appendix (Rev. 1/19)
6. Equipment must be used solely for OHV-related purposes unless the Applicant is funding the portion of the purchase price not dedicated to OHV purposes, and that portion is not part of the total project cost.
E. Project Termination
1. The Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the Project. After Project commencement this Agreement may be rescinded, modified or amended by mutual agreement in writing.
2. Failure by the Grantee to comply with the terms of this Agreement or any other agreement under the Act may be cause for suspension of all obligations of the State hereunder and reimbursement to the State of any Grant moneys already provided to the Grantee.
However, such failure shall not be cause for the suspension of all obligations of the State hereunder if, in the judgment of the State, such failure was due to no fault and beyond the control of the Grantee to prevent, mitigate or remedy.
3. Because the benefit to be derived by the State from the full compliance by the Grantee with the terms of this Agreement is the operation, development, preservation, protection and net increase in the quantity and quality of public outdoor recreation facilities available to the people of the State of California, and because such benefit exceeds to an immeasurable and unascertainable extent the amount of money furnished by the State by way of Grant moneys under the terms of this Agreement, the Grantee agrees that payment by the Grantee to the State of an amount equal to the amount of the Grant moneys disbursed under this Agreement by the State would be inadequate compensation to the State for any breach by the Grantee of this Agreement.
4. The Grantee further agrees, therefore, that the appropriate remedy in the event of a breach by the Grantee of this Agreement shall be the specific performance of this Agreement, unless otherwise agreed to by the State. Notwithstanding the foregoing, in the event of a breach of this Agreement, or any portion thereof, which is due to no fault and beyond the control of the Grantee to prevent, mitigate, or remedy, the State’s sole remedy shall be the reimbursement of any funds advanced or paid that pertain to the breached term or terms of this Agreement.
F. Hold Harmless
1. The Grantee hereby waives all claims and recourse against the State including the right to contribution of loss of damage to persons or property arising from, growing out of or in any way connected with or incident to this Agreement except claims arising from the concurrent or sole negligence of the State, its officers, agents and employees.
2. The Grantee shall protect, indemnify, hold harmless and defend the State, its officers, agents and employees against any and all claims, demands, damages, costs, expenses or liability costs arising out of the acquisition, development, construction, operation or maintenance of the property described as the Project which claims, demands or causes of action arise under Government Ccode Section 895.2 or otherwise except for liability arising out of, and attributable to, the concurrent or sole negligence of the State, its officers, or employees.
3. In the event the State is named as codefendant under the provisions of Government Code Section 895 et seq., the Grantee shall notify the State of such fact and shall represent the State in the legal action unless the State undertakes to represent itself as codefendant in such legal action in which event the State shall bear its own litigation costs, expenses, and attorney’s fees.
4. In the event of judgment against the State and the Grantee because of the concurrent negligence of the State and the Grantee, their officers, agents, or employees, an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither party shall request, and each party hereby waives its right to, a jury apportionment.
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Appendix (Rev. 1/19)
G. Financial Records
1. The Grantee shall retain for inspection all financial accounts, documents, and records for three (3) years from the expiration date of the Project Agreement, or three (3) years from the start of an audit engagement, whichever comes first, and until an audit started during the three (3) years is completed, a report published and any Audit findings are resolved and/or payment or other correction made with regard to any Audit findings contained in the final Audit report.
2. During regular office hours each party hereto and their duly authorized representatives shall have the right to inspect and make copies of any books, records or reports of the other party pertaining to this Agreement or matters related thereto.
H. Use of Facilities
1. The Grantee shall, without cost to the State, except as may be otherwise provided in this Agreement or any other Grant agreement, operate and maintain the property acquired or developed pursuant to this Agreement in the manner of and according to the Off-Highway Motor Vehicle Recreation Act and any related regulations, or any other applicable provisions of law.
2. Use of the facilities shall comply with all applicable laws, including, but not limited to, the requirements for registration of all day use-vehicles with the Department of Motor Vehicles or identified under the Chappie-Z’berg Off-Highway Motor Vehicle Law of 1993.
I. Nondiscrimination
1. The Grantee shall not discriminate against any person on the basis of sex, race, color, national origin, religion, ancestry, or physical handicap in the use of any property or facility acquired or developed pursuant to this Agreement.
2. The Grantee shall not discriminate against any person on the basis of residence except to the extent that reasonable differences in admission or other fees may be maintained on the basis of residence and pursuant to law.
J. Application Incorporation
1. The Application and any subsequent change or addition approved by the State is hereby incorporated in this Agreement as though set forth in full in this Agreement.
K. Severability
1. If any provision of this Agreement or the application thereof is held invalid, that invalidity shall not affect other provisions or applications of this Agreement which can be given effect without the invalid provision or application, and to this end the provisions of this Agreement are severable.
L. Governing Law
1. This Agreement shall be construed in accordance with and be governed by the laws of the State of California. Any legal action arising out of the terms of this Agreement shall take place in the county wherein the Project funded by this Agreement is located. If the Project is located in or among two or more counties, any legal action shall be taken in the county wherein the largest land area of the Project is located.
2. The Grantee shall comply with all Federal, State, and/or Local laws, regulations, ordinances and executive orders that are applicable during the performance period.
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