TABLE OF CONTENTS
Introduction ............................................................................................................................................................. 3 Background ............................................................................................................................................................... 3 RFQ Timeline .......................................................................................................................................................... 3 Questions .................................................................................................................................................................. 3 Scope of Service ....................................................................................................................................................... 3 Request for Qualifications Guidelines ............................................................................................................. 4 Assumptions............................................................................................................................................................. 5 Process for Submitting Proposals ...................................................................................................................... 6 Evaluation and Selection Process ....................................................................................................................... 6 Exparte Communications .....................................................................................................................................7 Conflict of Interest ................................................................................................................................................. 8 Standard Terms and Conditions ........................................................................................................................ 8 Attachment A – On-Call agreement for Environmental Study Services ................................................ 9
INTRODUCTION
The City of Turlock (hereinafter referred to as the “City”) is requesting proposals for qualified firms to provide professional engineering and surveying services upon request from the City of Turlock on an “as needed” basis. The City will enter into an agreement with the individuals or firms selected to provide these services. All interested parties are required to submit proposals in accordance with the conditions and dates outlined in this Request for Qualifications (RFQ).
BACKGROUND
The City of Turlock maintains several different types of professional on-call agreements for use on an “as needed” basis. The on-call agreement allows City staff to request services from a retained firm (“Consultant”) on an individual project basis as the need arises. Prior to any work completed under the on-call agreement a specific service request must be issued for each project, specifically delineating the requested services, with fees for said services based upon rates identified in the on-call agreement and in conjunction with a jointly agreeable, negotiated maximum fee for said services. Should the City fail to successfully negotiate an acceptable maximum fee for services for a specific project with the Consultant involved, the City reserves the right to seek and retain said services through other means or contractors.
RFQ TIMELINE
This RFQ will be governed by the following schedule:
RFQ Issued: 9/27/2024
Proposals Due: 10/30/2024 3:00 PM
City Council Approval of Agreement: 12/10/2024
*All dates are subject to change at the discretion of the City
QUESTIONS
Request for Information (RFI) should be directed to:
[email protected]
All questions must be in writing and received at least five (5) working days prior to the closing date for submittal of this Request for Qualifications (RFQ), to provide time for issuing and forwarding answers. The City will not be responsible for oral interpretations of the Request for Qualifications (RFQ).
SCOPE OF SERVICE
The City invites you to submit a proposal for engineering and surveying services. The scope of work includes, but is not limited to, the following:
1. Provide Consulting and/or Professional services upon the request of the City of Turlock for projects related to the City’s properties and/or structures.
2. Review the City’s requested project and/or task to be accomplished and provide preliminary consultation, research and evaluation of same;
3. Assist the City’s Engineering Division with presentations and/or recommendations to the City staff, committees, boards, or the Turlock City Council;
4. Third party review consultation related to documents prepared by the City’s Engineering Division or other consultants retained by the City;
5. Provide, either directly, or through the use of subconsultants, the following services:
a. Civil, mechanical, electrical engineering design
b. Computer aided drafting (CAD)
c. Engineering services during construction (submittal and RFI review) d. Boundary surveying
e. Topographic surveying
f. Construction surveying
g. Cost estimates
h. Technical specifications
i. Any other related service necessary to provide biddable documents and support of City’s capital improvement projects.
REQUEST FOR QUALIFICATIONS GUIDELINES
The City requires each Consultant to submit a qualifications statement clearly addressing all of the requirements outlined in the RFQ. The qualifications statement shall be limited to 30 pages.
The cover page, table of contents, and divider tabs will not be counted towards the page limit.
The qualifications statement must include a minimum of three (3) recent or current client references, which include the name, address, and telephone number of each reference. Resumes and examples of deliverables may be included, provided they are located in an appendix to the qualifications statement, which will not count toward the page limit. The Consultant may submit a qualifications statement organized according to his/her preference, provided that it be clear and concise.
The City is seeking a qualified consultant that demonstrates extensive knowledge and experience in providing professional engineering and surveying services. Each proposal must contain a statement of qualifications that that includes the following information:
1. General Information – Provide the name, address, and telephone number of the individual or firm, as well as the name of the person authorized to negotiate contract terms and make
binding agreements. Include the professional qualifications necessary for completing the work. The professional qualifications necessary for completing the work refers to the staff members that will be working on the potential projects. Please provide a list of qualified professionals;
2. Background – Provide background and history of the company’s consulting experience which specifically addresses the organization’s knowledge and experience. Use of a resume attachment is acceptable;
3. Services and History– Provide a list of available services as well as a listing and description of work completed. The City is requesting the prospective consultant to provide a description of work for each available service. The description of work shall include previous completed work as well;
4. Response Time – Description of individual or firm’s resources that allow for a timely delivery of services, including the names and qualifications of the firm’s staff that will be working with the City of Turlock;
5. Public Agencies – Include narrative description of experience with public agencies, if any;
6. References – Provide three or more references that can supply information on the quality of the services provided by your firm during the past two years;
7. Sample of Work - Include descriptions of three samples of work (i.e. projects) that contain, at a minimum: the name or title of the project, the location(s) of the project, the name of the contracting agency, the total project budget, and a brief project description.
The City is not requesting copies of any deliverables provided as part of the previous work; rather, just a summary of the work performed. Copies of the actual deliverables may be provided, as long as they are included in an appendix. The three references may or may not be affiliated with the three samples of work provided.
8. Fees – Provide a fee schedule in a separately sealed envelope. The fee schedule shall include the titles and hourly rates of staff. This information will be used as a basis of negotiation of compensation for the on-call agreement.
ASSUMPTIONS
The City reserves the right to enter into agreements with multiple consultants. The City Engineer, or his designee, will be the main point of contact to facilitate the various services requested. The selected Consultant(s) shall have or obtain a City of Turlock business license prior to performing any of the work listed in the Agreement.
The selected Consultant shall have or obtain a City of Turlock business license prior to performing any of the work listed in the Agreement.
Deliverables such as drawings, specifications, engineering reports, and any other technical data shall be provided to the City in the form of Microsoft Office and PDF documents. Hard copies may be requested on occasion.
The capital improvement projects to be delivered under the On-Call Agreement shall not include federally funded projects. Therefore, there is no Disadvantaged Business Enterprise (DBE) goal associated with the work performed under the On-Call Agreement.
Prospective consultants should note that, while the sample On-Call Agreement is written to include a maximum compensation amount of $300,000, the City makes no guarantee as to the amount of work to be made available to the consultant during the term of the agreement. The compensation to be made to consultants may vary from the past based on actual needs.
PROCESS FOR SUBMITTING PROPOSALS
Sealed statements of qualifications shall be submitted to the Purchasing Division at 156 S.
Broadway, Suite 270, Turlock, California, 95380, on or before 3 PM on Wednesday, October 30, 2024. No late submittals will be accepted.
The consultant shall provide three (3) printed, bound copies of their proposal as well as one electronic copy (in PDF format) of their proposal on USB flash drive to be considered responsive. The consultant shall hand-deliver or mail their proposal to the City at the address listed on the front page of the RFQ so that the proposal is received no later than the date and time specified. Postmark dates will not be recognized. Proposals received after the deadline will be rejected and returned unopened.
The City reserves the right, without limitation and at its sole discretion, to accept or reject any or all qualifications statements and/or terminate this RFQ process at any time, for any reason, without notice and with no obligations.
EVALUATION AND SELECTION PROCESS
Qualifications statements will first be screened to ensure responsiveness to the RFQ. The City may reject as non-responsive any qualifications statement that does not include the information required to be submitted by this RFQ. At any time during the evaluation process, the City reserves the right to request clarifications or additional information from any or all Proposers regarding their qualifications statements.
A committee will review and score all responsive written qualifications statements based upon the evaluation criteria set forth below. The City may contact and evaluate the Proposer’s references, contact any Proposer to clarify any response or request revised or additional information, contact any current users of a Proposer’s services, solicit information from any available source concerning any aspect of a qualifications statement, and seek and review any other information deemed pertinent to the evaluation process. Qualifications statements will be reviewed by the Committee and evaluated to determine which qualifications statement best meets the criteria of the RFQ. The criteria are as follows:
Evaluation Criteria Category Points Possible Points Awarded Professional Experience 30
Qualifications of Staff 25
Demonstrated Technical Ability 25
Experience with Public Works Projects 20
Total Points 100
Please note that this RFQ pertains to engineering and surveying services, and the above referenced scoring rubric will be used as guidance only. Given the nature of the services, the City reserves the right to utilize its discretion in awarding the project. The City also reserves the right to negotiate pricing and contract terms.
The City may hold interviews with any Consultant submitting a qualifications statement under this solicitation. These interviews will be held solely at the discretion of the City and after the qualifications statement scoring process. The intent of the City is to hold interviews only with top-scoring Consultants based on the selection process. The interviews would be attended by representatives of the City as well as the Consultant’s principal and licensed professional staff in responsible charge of the work. The interviews would be used to gain further insight into the Consultant’s capabilities for the purpose of making a recommendation for award of an agreement.
Following conclusion of the evaluation process, the Committee will score all Proposers according to the evaluation criteria set forth above. The Committee will conclude the evaluation process at this point, and make a recommendation for award. City staff shall notify the selected Consultant(s) of the final approval of the agreement by the City Council. Once submitted, all qualifications statements become public records and subject to disclosure, either in part or in whole, under the California Public Records Act. Proposals will not be made available to the public or competing firms until after the selection process has been completed.
Recommendation for award is contingent upon the successful negotiation of final contract terms.
Negotiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached. If contract negotiations cannot be concluded successfully within a time period determined by the City, the City may terminate negotiations and commence negotiations with the next highest scoring Proposer or withdraw the RFQ.
EXPARTE COMMUNICATIONS
Proposers and Proposers’ representatives cannot communicate with City Council members about this RFQ. In addition, Proposers and Proposers’ representatives cannot communicate outside the procedures set forth in this RFQ with an officer, employee or agent of the City,
including any member of the evaluation panel, with the exception of the RFQ Facilitator, regarding this RFQ until after Contract Award. Proposers and their representatives are not prohibited, however, from making oral statements or presentations in public to one or more representatives of the City during a public meeting.
A "Proposer" or "Proposer's representative" includes all of the Proposer's employees, officers, directors, suppliers and agents, any subcontractors or suppliers listed in the Proposer's qualifications statement, and any individual or entity who has been requested by the Proposer to contact the City on the Proposer's behalf.
CONFLICT OF INTEREST
The Proposer warrants and represents that it presently has no interest and agrees that it will not acquire any interest which would present a conflict of interest under California Government Code sections 1090 et seq., or sections 87100 et seq., during the performance of services under any Agreement awarded. The Proposer further covenants that it will not knowingly employ any person having such an interest in the performance of any Agreement awarded. Violation of this provision may result in any Agreement awarded being deemed void and unenforceable.
STANDARD TERMS AND CONDITIONS
A. Amendments
The City reserves the right to amend or supplement this RFQ prior to the qualifications statement due date.
B. Cost for Preparing Qualifications Statement
The cost for developing the qualifications statement is the sole responsibility of the Proposer. All qualifications statements submitted become the property of the City.
C. Agreement
A copy of the City’s standard on-call agreement is attached hereto. Please be advised the following provisions of the City’s agreement are non-negotiable:
Indemnification
All insurance terms
Termination
Ownership/Use of Contract Materials and Products
Disputes
Governing Law
If an agreement cannot be reached, negotiations with an alternate vendor may commence.
STATEMENT
OF
QUALIFICATIONS
1165 SCENIC DRIVE, SUITE A, MODESTO, CA 95350
WWW.WESTWOODPS.COM
209.571.1765
October 30, 2024
City of Turlock
On-Call Engineering and Surveying Services
RFQ No. 24-015
Road
rehabilitations play
an important role in the
user transportation experience.
Shown here, grind and overlay is an
excellent rehabilitation option. This
technique provides an efficient and
economical solution for maintaining
and enhancing the performance
of existing pavements. Road
rehabilitations are just one part of
critical infrastructure upgrades
we would love to help you
with!
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Table of Contents
Table of Contents
Cover Letter..................................................................................................................................................... 1
1. General Information..................................................................................................................................2 Requested Information ...........................................................................................................................................2 Our Turlock Commitment and History...............................................................................................................2 Professional Qualifications to Complete the Work.........................................................................................3
2. Background ................................................................................................................................................ 6 A Look at Our History............................................................................................................................................. 6 Why We Love Public Work..................................................................................................................................... 6 Our Central Valley Commitment ........................................................................................................................ 6 Standards and Specifications Update Capabilities .........................................................................................7 High Level of Coordination with City of Turlock Staff....................................................................................7 Our Promise to Meet Your Schedule Needs.......................................................................................................7
3. Services and History ................................................................................................................................ 8 How Can We Help?....................................................................................................................................................8 Scope of Work ........................................................................................................................................................... 9 Cost Control and Budgeting Methodology ......................................................................................................13
4. Response Time ........................................................................................................................................14 Roles and Organization of Team.........................................................................................................................14 Project and Management Approach ..................................................................................................................14 Meet Your Key Staff................................................................................................................................................15 Key Personnel Availability....................................................................................................................................17
5. Public Agencies ........................................................................................................................................18 Public Agency Experience.....................................................................................................................................18
6. References.................................................................................................................................................19
7. Sample Work............................................................................................................................................20 Yosemite Avenue Reconstruction: Merced, CA ..............................................................................................20 Safe Routes to Schools ADA Pedestrian Improvements: Turlock, CA.....................................................20 Valley Children’s Hospital Infrastructure Phases 1 & 2: Madera, CA......................................................... 21 Salado Avenue and 7th Street Roundabout: Patterson, CA......................................................................... 21 HSIP Cycle 11 Safety Improvements: Kings County, CA............................................................................... 22 Monument Preservation for SB-1 Improvements: Kings County, CA....................................................... 22 Resume Appendix......................................................................................................................................... ii Work Product Appendix ..............................................................................................................................x This page intentionally left blank.
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Cover Letter
October 30, 2024
City of Turlock
Attn: Purchasing - 156 Broadway, Suite 270, Turlock, CA 95380 Re: Turlock On-Call Engineering and Surveying Services
To Whom It May Concern,
Turlock boasts a rich history rooted in agriculture and community development. Founded in 1871 by John William Mitchell, a grain farmer and land investor, Turlock grew rapidly with the arrival of the railroad, transforming the area into a thriving agricultural hub. The fertile land and irrigation from nearby rivers supported an abundance of crops, earning Turlock a reputation for its exceptional produce. In the early 20th century, a wave of new settlers, including a significant Swedish immigrant community, further strengthened the town’s agricultural output and shaped its distinctive cultural identity. Over time, Turlock’s economy evolved beyond farming to include education, healthcare, and industry, bringing modern growth while honoring its agricultural roots. Today, Turlock balances this heritage with a forward-looking approach, supported by infrastructure improvements, expanded public services, and a commitment to quality education. Its charming downtown reflects the city’s storied past, while new developments propel Turlock into a vibrant future.
As Turlock’s population and economy continue to expand, the City is investing strategically in infrastructure to support this dynamic growth. Combining small-town charm with business opportunities and outdoor recreation, Turlock has become a highly desirable place to live, work, and visit in the Central Valley. To maintain this momentum, the City is committed to modernizing roadways, utilities, parks, and community facilities to ensure a high quality of life and sustained economic vitality.
Westwood is fully equipped to support Turlock’s goals with comprehensive services in civil and transportation design, utility design, landscape architecture, surveying, cost estimating, structural engineering, public outreach, grant support, environmental services, and more. Formerly O’Dell Engineering, Westwood has a longstanding partnership with Turlock, delivering successful public improvement projects over the years, including water and sewer lines, safe routes to schools, road rehabilitation, enhancements at CSU Stanislaus, and the Roger K. Fall Transit Center. Our experienced team has provided civil engineering, land surveying, and landscape architecture services tailored to Turlock’s unique needs.
With a rich history of on-call services for local agencies, including the City of Turlock, Westwood has developed a deep understanding of public infrastructure improvements throughout the Central Valley. We bring expertise, coordination, and a commitment to staying on schedule and within budget, ensuring the delivery of high-quality, innovative projects. For Turlock’s on-call agreement, we have selected Kristen Scheidt, PE, and Scott Roberts, PLS, as project management leads. Both senior leaders in civil engineering and land surveying, they bring extensive experience supporting public improvement projects across Stanislaus, Kings, Fresno, Tulare, Madera, and Merced counties, backed by a local team of over 90 professionals and Westwood’s national network of 1,700 experts.
At Westwood, we know that effective on-call consultants must be responsive, well-resourced, and attuned to local dynamics. Our team is dedicated to providing innovative solutions with a focus on clear communication, timely updates, and building trust. We are ready to handle projects of all sizes, working to enhance connectivity, prosperity, and quality of life in Turlock’s roadways, utilities, and public spaces.
Sincerely,
Dylan Crawford, PLS, Principal-in-Charge
1165 Scenic Drive, Suite A, Modesto, CA 95350
209.571.1765
[email protected]
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1. General Information
The Westwood team
has proudly supported
significant improvement
projects in Turlock for many years,
including the impactful Roger K. Fall
Transit Center pictured here. We’re
passionate about contributing to the
development of enhanced resources
and infrastructure that benefit the
Turlock community, creating
spaces that enrich daily life
and foster growth.
Requested Information
Contact Information
Firm Name: Westwood Professional Services
Address: 1165 Scenic Drive, Suite A, Modesto, CA 95350
Phone: 209.571.1765
Authorized for Contract Negotiation and Binding Agreements: Dylan Crawford Our Turlock Commitment and History
Westwood has a longstanding history of supporting the City of Turlock, partnering on numerous impactful projects that have shaped the city’s growth and accessibility. From designing safe routes to schools and roadway rehabilitations to enhancing parks, CSU Stanislaus, and the Roger K. Fall Transit Center, our work in Turlock spans vital community resources that residents rely on daily.
We’ve also supported regionally significant projects like the North Valley Regional Recycled Water Pipeline, which passed through Turlock, further cementing our commitment to sustainable development in the region. As a key city in our home county, Turlock holds a special place for our team—many of whom live locally, attended CSU Stanislaus, and are dedicated to creating spaces that reflect and elevate the community. Our connection to Turlock is strong, and we are proud to be part of its story, contributing to the projects that make it a wonderful place to live, study, and thrive.
1. General Information
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1. General Information
Key Personnel Name Role License
Westwood California Leadership
Dylan Crawford, PLS Senior Director Professional Land Surveyor No. 7788, CA Chad Kennedy, PLA Director Professional Landscape Architect No. 5426, CA John Zhang, PE Director Registered Civil Engineer No. 69314, CA Westwood California Civil Engineering Staff
Kristen Scheidt, PE Senior Engineer Registered Civil Engineer No. 75665, CA Mike Persak, PE Senior Engineer Registered Civil Engineer No. 44908, CA Robert Chen, PE Senior Engineer Registered Civil Engineer No. 59425, CA Stephanie Kong, PE Engineer Registered Civil Engineer No. 78097, CA Jimmy Chen, PE Engineer Registered Civil Engineer No. 89720, CA Matthew Vinson, PE Engineer Registered Civil Engineer No. 86310, CA Zack Wenrich, PE Engineer Registered Civil Engineer No. 88351, CA Jing Le Liu, PE Engineer Registered Civil Engineer No. 81193, CA; CASp No. 490, CA Susan Pettigrew Project Manager N/A
Joshua Ramirez, EIT Assistant Civil Engineer Engineer-in-Training No. 177486, CA Nickolas Villalobos, EIT Assistant Civil Engineer Engineer-in-Training No. 182252, CA John Jacob Beyronneau, EIT Assistant Civil Engineer Engineer-in-Training No. 176212, CA Jaycee Martinez Assistant Civil Engineer N/A
Dolores Gallardo Assistant Civil Engineer N/A
Roberto Guzman Assistant Civil Engineer N/A
Henry Garcia Assistant Civil Engineer QSP No. 00427; CESSWI No. 1912 Edward Hamed Assistant Civil Engineer N/A
Noe Ramirez QSP Assistant N/A
Gilbert Gomez CADD N/A
Julissa Humphrey CADD N/A
Joseph Jose CADD N/A
Brian Cook CADD N/A
Ricardo Uresti CADD N/A
Allison Swindall CADD N/A
Dennis Wann, PLS Dry Utility Project Manager Professional Land Surveyor No. 5990, CA Roberto Serrato Utility Engineer N/A
Timothy Johnson Utility Engineer N/A
Professional Qualifications to Complete the Work
We recognize the City of Turlock’s need for comprehensive engineering and surveying services to support its properties and structures, including civil, mechanical, and electrical engineering; CAD; engineering services during construction; boundary, topographic, and construction surveying; cost estimates; technical specifications; and other services essential to capital improvement projects. Our team has the in-house capacity to address each of these requested services. Our California headquarters, based in Modesto, spans over 12,000 square feet and houses nearly 50 skilled, multidisciplinary professionals. With additional teams in Merced, Fresno, and Pleasanton, we are supported by 40+ regional staff who work seamlessly across all projects. This strong California presence is bolstered by Westwood’s national network of over 1,700 professionals, creating a vast resource pool to support rigorous deadlines, complex project demands, and accelerated schedules as needed. Key personnel are introduced below, with additional support staff available to meet any project requirements. Our collective expertise, spanning both local offices and national resources, ensures we have the knowledge, skills, and flexibility to deliver exceptional results for the City of Turlock. 4 of 22
1. General Information
Mike Garcia Dry Utility Technician N/A
Adam Sandoval Electrical Applicant Designer N/A
Rigoberto Martinez Electrical Applicant Designer Assistant N/A Holly Bowden Project Assistant N/A
Westwood California Land Surveying Staff
Scott Roberts, PLS Survey Manager Professional Land Surveyor No. 9235, CA Charles Miller, PLS Senior Land Surveyor Professional Land Surveyor No. 9079, CA Scott Peterson, PLS Senior Land Surveyor Professional Land Surveyor No. 9502, CA Bill Koch, PLS Senior Land Surveyor Professional Land Surveyor No. 8092, CA Joaquin Lopez, PLS Senior Land Surveyor Professional Land Surveyor No. 9070, CA Stephen Pyle, PLS Senior Land Surveyor Professional Land Surveyor No. 8385, CA Chris Armstrong, LSIT Senior Land Surveyor Land Surveyor-in-Training No. 7109, CA; FAA Remote Pilot Joshua Cox Senior Land Surveyor N/A
Jakeob Cooper, PLS Surveyor Professional Land Surveyor No. 9564, CA Ben Garcia, EIT Surveyor Engineer-in-Training No. 138707, CA Luke Wynn Surveyor Remote Pilot Certificate, FAA No. 3960875 Zaida Munoz, LSIT Assistant Surveyor Land-Surveyor-in-Training No. 9281, CA Nicholas Talbot Assistant Surveyor N/A
Felise Bloodgood Assistant Surveyor N/A
Brandon Wilkinson Assistant Surveyor N/A
Abdiel Solis Survey Technician N/A
Kristina La Mattina Survey Technician N/A
Dacia Poulson Survey Technician N/A
Nicole Jacques Survey Technician N/A
Jordan Schmall Project Administrator N/A
Jason Andersen Field Surveyor - Chainman N/A
Joshua Garcia Field Surveyor - Chainman N/A
Alfredo Medina Field Surveyor - Chainman N/A
Silas Pyle Field Surveyor - Chainman N/A
Jeffrey Ahart Field Surveyor - Party Chief Remote Pilot Certificate, FAA No. 4246998 Ryan Andersen Field Surveyor - Party Chief Remote Pilot Certificate, FAA No. 4241405 Erick Jimenez Field Surveyor - Party Chief Remote Pilot Certificate, FAA No. 4241399 Additional Internal Westwood Specialty Resources
Randy Carroll, PE, PTOE Traffic Planning Professional Engineer No. 16131, NV; PTOE No. 2764, NV Ryan Betker, PE Roundabout Design Professional Engineer No. E38778, WI Mark Failla, PE, CFM Floodplain and Drainage Professional Engineer No. 14566, NV; CFM No. 09-04234 Tim Echeverria, PE Sewer Collection/Water Professional Engineer No. 50118, CA; WRS NV No. 1029 Eric Hubert, PE Structural Engineer Professional Engineer No. 87871, CA; CAL OES SAP and ATC 20/45
Aaron Stewart, PE Aviation Lead Professional Engineer No. E32318, WI Thomas Miller, PE, LEED AP Environmental Assessment Professional Engineer No. 50361, MN; LEED AP Kyle Feffer, GISP GIS Support GISP No. 161590
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1. General Information
Commitment to the Region
Our team is dedicated to delivering innovative, sustainable, and inclusive infrastructure improvements across the Central Valley. With strategically located offices in Modesto, Fresno, and Merced, and a proven track record with agencies such as Stanislaus County, the City of Modesto, the City of Patterson, and the City of Ceres, we have a deep understanding of the region’s unique challenges. Our extensive experience in roadway, utility, and park development positions us as a strong partner for Turlock. We are committed to working closely with your team to ensure that each project reflects the City’s goals and meets the needs of the community, while upholding the highest standards of quality and sustainability. 1 Short- and Long-Term Goals to Be a True Partner
Our short- and long-term goals center on building genuine partnerships with local agencies in the communities where our team lives and works, with a focus on supporting critical infrastructure improvements. We aim for every project to thoughtfully reflect the unique character of the community, align with your goals, meet your needs, and shape the future direction of your infrastructure systems. Our collaboration will be rooted in trust, mutual understanding, and unwavering dedication. We are committed to being available, responsive, and 2 fully engaged as we work together to deliver exceptional improvements, one project at a time.
How Can We Help?
Westwood Professional Services is fully equipped to provide a comprehensive range of services to the City of Turlock, including civil engineering, land surveying, landscape architecture, transportation engineering, utility design, roundabout design, public outreach, grant assistance, and environmental and structural engineering.
With a dedicated team in Modesto and additional support from our offices in Merced and Fresno, we bring deep local knowledge and a commitment to the Central Valley’s success. We prioritize sustainability, inclusivity, and innovation, making us the ideal choice for Turlock’s on-call needs. Our team understands the importance of reliable, responsive service and is committed to being a trusted partner, delivering high-quality improvements that meet the City’s goals and enhance the community.
Successful Acquisition of Funding
With growing community needs and funding limitations, bringing City goals to life can be challenging. Our team is extremely experienced at partnering with public agencies to secure funding. Strategies such as public and private grants, friends of parks programs, capital fundraising campaigns, social media crowdfunding, community partnerships, and advertisement-based revenue can work together or independently to acquire and sustain funding. Our team has had a lot of success acquiring millions of dollars of grant funding and would happily assist you in your efforts. Our assistance can be as minimal as suggesting funding options and creating conceptual plans for grant applications, to writing, submitting, and managing complex grant fund applications.
Two Local, Dedicated, and Passionate Project Managers
We will provide a dedicated project manager—either Kristen Scheidt, PE, or Scott Roberts, PLS—both of whom have extensive experience in public improvement projects and a deep understanding of the Central Valley’s unique needs. They will act as the City’s single point of contact, ensuring consistent updates, streamlined coordination, and rapid responses. Supported by a multidisciplinary team of engineers, surveyors, and specialists, we are able to assemble the right mix of expertise for every task, ensuring efficient execution from design through construction.
This approach minimizes delays, maximizes resource utilization, and ensures that each project reflects the City’s goals while meeting high standards for quality and sustainability. Ultimately, our approach fosters collaboration, builds trust, and ensures that Turlock’s infrastructure needs are met with precision and care. 3 4
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2. Background
2. Background
A Look at Our History
Established in 1972, Westwood is a full service, multi-discipline professional engineering firm providing services to public and private clients. With over 1,700 staff located across the United States and registrations in most states, Westwood is recognized as one of the top engineering firms in the country. Westwood provides quality professional civil engineering, land surveying, landscape architecture, public outreach, traffic engineering, roundabout design, structural engineering, airport planning and design, environmental planning, electrical engineering, and more to support public improvement projects. The goal of the company was, and still is, to combine the latest technology with a responsive, client-oriented staff to produce the best professional service possible. Westwood furnishes its clients with a unique, service-oriented product, stressing timeliness, responsiveness, and communication.
In 2024, O’Dell Engineering merged with Westwood Professional Services. O’Dell had provided public improvement services in California since 1994, including civil engineering, land surveying, and landscape architecture. The Westwood California team currently employs over 95 professionals with offices in Fresno, Merced, Modesto, and Pleasanton.
Why We Love Public Work
Our design philosophy is simple—improve communities in the most effective and economical way possible. We love to solve problems, we believe in adhering to schedules, and we live to make an element of community infrastructure better. We understand the significance that these projects have in the day-to-day lives of the local community and believe that built projects should improve quality of life. If selected to support the City of Turlock, we would take great care in providing the on-call engineering services possible, as each project stemming from this on-call will directly impact the City of Turlock community.
Our Central Valley Commitment
Since 1994, our team has proudly supported public improvement projects throughout Central Valley communities, including Stanislaus, Merced, Fresno, and Madera counties, as well as the cities of Ceres, Modesto, Patterson, Fresno, Clovis, Merced, Madera, Los Banos, and more. With expertise spanning thousands of public projects and over 50 active on-call agreements across California, we deliver engineering and surveying services tailored to the region’s needs. Our extensive project portfolio includes standards updates, roadway improvements, water storage tanks, wells, utilities, parks, playgrounds, trails, parking lots, grant assistance, and federally funded capital projects. We look forward to bringing this experience and dedication to partner with the City of Turlock, supporting local improvements that enhance quality of life and community vitality.
Meet Our
California Team!
30 Number of
Years in
Business in CA
95+
California Staff
10 Licensed
Landscape
Architects
9 Licensed
Land
Surveyors
9 Licensed
Civil
Engineers
5 Certified
QSD/
QSPs
2 Certified
Playground
Safety Inspectors
2 ISA
Certified
Arborists
7 LEED
Accredited
Professionals
1 Qualified
Water Efficient
Landscaper
1 ReScape
Qualified
Professional
100+
Projects
Completed in the City of
Turlock
750+ California Public
Projects Completed
in Last 10 Years
300+
Completed
Engineering/Survey
Projects in Surrounding
Counties
50+ Active California On-Call
Engineering/Surveying/
Landscape Architecture
Agreements
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2. Background
Standards and Specifications Update Capabilities
Westwood has supported various Central California agencies with updates to their standards and specifications for public improvement projects. We utilize our familiarity with other regional standards, State water conservation ordinances, California building code, the City’s general plan, the City’s municipal code, State Water Resources Control Board and local stormwater quality regulations, and any other governing board ordinances in the review and update of City Standards and Specifications.
We also integrate the latest advancements in sustainability and smart city technologies, incorporating practices that promote energy efficiency, reduce environmental impact, and enhance the resilience of public infrastructure against climate change. By staying at the forefront of industry trends, we ensure that the updated standards and specifications support the city’s long-term strategic goals and provide a foundation for future innovation and development.
Our meticulous quality control and validation processes ensure that all updates meet rigorous standards for accuracy and feasibility. We perform extensive testing and scenario analysis to validate the practical application of the new standards, minimizing the risk of implementation issues and ensuring a smooth transition to the updated framework.
Through our comprehensive and collaborative update process, we strive to enhance the safety, efficiency, and sustainability of public improvement projects, ultimately contributing to the overall well-being and prosperity of the communities we serve.
High Level of Coordination with City of Turlock Staff
To be truly valuable, a consultant partner must be readily available, adequately staffed, and prepared to offer a high level of coordination with City staff. They must be reachable, clear and consistent communicators, and trustworthy. The Westwood team is dedicated to supporting the City of Turlock with on-call engineering services. With over 1,700 team members, including 95+ local staff, we have the resources to be extremely responsive and ensure seamless collaboration. While we utilize video conferencing applications such as Zoom and Microsoft Teams for project meetings when needed, we always prefer to be in-person and on-site, as we believe the clearest and most authentic coordination comes from in-person meetings. We are committed to providing the highest level of support and look forward to opportunities to coordinate closely with the City of Turlock.
Our Promise to Meet Your Schedule Needs
We’ve demonstrated our capability to consistently deliver high-quality services to our public partners, a fact underscored by the significant volume of repeat work we undertake for them. Our pride lies in aiding public agencies with projects that enhance infrastructure and community experiences. We consistently meet or exceed deadlines, ensuring deliverables are completed promptly and efficiently. Due to the number of public services provided by Westwood’s projects, our staff has daily experience working within project schedules that do not always have the luxury of flexibility.
Westwood is currently
supporting Kings County
with the HSIP Cycle 11 Safety
Improvements Project. The
project will improve roadway
safety with the installation of
left-hand turn pockets and
flashing beacons.
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3. Services and History
Service Westwood Offices
Requested
Services
• Provide Consulting and/or Professional services upon the request of the City of Turlock for projects related to the City’s properties and/or structures.
• Review the City’s requested project and/or task to be accomplished and provide preliminary consultation, research, and evaluation of same. • Assist the City’s Engineering Division with presentations and/or recommendations to the City staff, committees, boards, or the Turlock City Council.
• Third-party review consultation related to documents prepared by the City’s Engineering Division or other consultants retained by the City. • Provide the following services:
» Civil, mechanical, electrical engineering design
» Computer aided drafting (CAD)
» Engineering services during construction (submittal and RFI review) » Boundary surveying
» Topographic surveying
» Construction surveying
• Cost estimates
• Technical specifications
• Any other related service necessary to provide biddable documents and support of City’s capital improvement projects.
• Modesto/Merced/Fresno/Pleasanton
Additional
Local Services
• Landscape Architecture
• Public Outreach
• Funding Support
• Dry Utility Coordination
• SWPPP
• Master Planning-
• Modesto/Merced/Fresno/Pleasanton
Additional National
Services
• Electrical Engineering
• Structural Engineering
• Traffic Planning
• Roundabout Design
• Floodplain and Drainage
• Sewer and Water Systems
• Aviation
• Environmental Planning
• GIS
• Las Vegas, NV/Englewood, CO/Appleton,
WI/Minneapolis, MN/Plano, TX
How Can We Help?
With extensive in-house capabilities, Westwood is fully equipped to deliver the civil engineering and land surveying services outlined in the RFQ. We propose to manage all required services for the City of Turlock from our local offices, led by either Kristen Scheidt, PE, or Scott Roberts, PLS, depending on the project scope. Alongside the requested services, we have also highlighted additional offerings available through our California team and our broader national network, ensuring comprehensive support for Turlock’s needs.
3. Services and History
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3. Services and History
Scope of Work
The following sample scope of work was created, including tasks we commonly see for improvement projects. A project-specific scope of work will be created for any and all project needs.
Task 1 Project Management and Administration
Task 1.1 Kick-Off Meeting
• Schedule a kick-off meeting with the City to clarify the exact Scope of Work and all expectations, identify key design issues, confirm the required design concepts, design criteria, and design standards that apply to this project, as well as discuss the project schedule. The meeting will also be a forum to establish consensus for the project goals and objectives that will be used as a basis for the PS&E and to define project milestones.
Task 1.2 Design/Coordination Meetings
• Attend design/coordination meetings with City staff.
Task 1.3 Project Schedule
• Prepare monthly updates and revised Project Schedule.
Task 1.4 Project Management
• Perform general project management and coordination.
TASK 1 DELIVERABLES
• Meeting Notes
• Upload Schedule As Needed
• Monthly Project Status Reports
Task 2 Studies, Investigation, and Data Acquisition
2.1 Topographic Survey Base Mapping & Subsurface Utility Research • Perform cross-section survey of linear corridor at appropriate intervals. • Perform topographic survey of all hardscape and softscape, including grade breaks, high points, and low points. In flat areas, measure spot elevations in a grid pattern at appropriate intervals. • Locate surface-visible utility features and improvements, such as signs, fences, walls, buildings, striping, driveways, walkways, drainages, structures, lights, poles, bollards, general limits of vegetated or landscaped areas, USA markings, vaults, valves, meters, boxes, pedestals, cleanouts, manholes, drain inlets, catch basins, culverts, outfalls, and standpipes. • Trees 6” in diameter or larger will be located.
• At manholes and accessible structures, measure invert elevation of all gravity storm drains and sewer pipes. Annotate topographic survey drawing with invert elevation, approximate diameter, and orientation of each pipe visible at the time of the survey. Where access is not practical, Westwood shall indicate by notation on the mapping deliverable. • Create existing ground Civil 3D TIN surface model.
• Prepare topographic survey base map drawing at a 1” = 20’ scale. • Compile a list of utility companies who may have facilities in the vicinity of project. • Request copies of existing maps, GIS data, improvement plans, as-builts, record drawings, etc. from each utility operator that shows their existing subsurface infrastructure within the project limits. • Use compiled records together with field observed surface evidence to prepare a subsurface utility base map drawing and incorporate the information into the topographic survey. • Where possible, existing utility meta information will be annotated on the base mapping to reflect available details extracted from the provided utility drawings.
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3. Services and History
2.2 Conceptual Boundary Base Mapping
• Prepare a conceptual property boundary/road right-of-way linework base map drawing covering the subject mapping limits area. Linework will be based solely on record information from filed survey maps, recorded documents, and any other client-provided information, then placed relative to other deliverables using a limited amount of physical evidence. • This is not a resolved boundary; no boundary analysis or adjustment will be performed. The following limitations apply:
» Excludes setting of monuments or filing maps/corner records. » Excludes review of adjoining property deeds or resolution of conflicting title evidence. » Excludes obtaining a title report. However, if one is provided, it will be reviewed and any applicable exceptions will be plotted from record where possible.
» Plotting of easements or other encumbrances is limited to readily available information obtained by or discovered throughout the process of researching relevant maps, documents, and title reports (if provided). Additional encumbrances may exist. No guarantee is made as to the completeness of said information. • This item is conditional on finding sufficient corners set by previous surveys. If property corner monuments of record have been destroyed, do not fit, or were never set, then pursuant to the Professional Land Surveyors’ Act, additional surveying and a “Record of Survey” or a “Corner Record” may be required to resolve the boundary. If additional surveying is necessary, a briefing with the Client will be arranged, and work will proceed only after authorization from the Client.
2.3 Pre-Construction Monument Preservation Plan
• At the Geometrically Approved Drawing stage, research available records for the project area and identify survey monuments that fall within the demo and/or construction limits and may be disturbed or destroyed in the process of constructing the proposed improvements.
• Prepare a pre-construction monument preservation plan, including the approximate location, character, and record reference(s) for each potentially impacted survey monument; baseline instructions and standards for confirming and establishing references necessary to provide for the conservation of the monuments position in the event that it is disturbed or destroyed.
• Prepare a Surveyor’s Estimate for all identified survey monuments requiring proactive protections.
2.4 Studies and Investigations
• We will undertake comprehensive studies and investigations to validate design requirements. This may include a pavement evaluation and geotechnical investigation, traffic study, environmental documentation, etc. as required by the project scope. • Prepare Utility notification letters (Letter A) and take lead on utility relocations as needed. • Prepare a Utility Communication Log to be submitted with every submittal.
TASK 2 DELIVERABLES
• Digital Copies of Survey Drawings in AutoCAD Civil 3D • PDF of Composite Survey/Existing Conditions Drawing
• Digital Copies of Third-Party Utility Records, Maps, Drawings, etc. (As Available) • PDF of the Pre-Construction Monument Preservation Plan and Surveyor’s Estimate • Site Photos and Notes (As Necessary)
• Pavement Condition Survey Report (As Necessary)
• Geotechnical Report (As Necessary)
• Utility Letter A (As Necessary)
• Utility Communication Log (As Necessary)
Task 3 Design Confirmation
Task 3.1 Geometrically Approved Drawing/Schematic Design Approval • Based on mutually agreed-upon project requirements and the Construction Budget, we will design and prepare a Geometrically Approved Drawing (GAD) or Schematic Design Approval, as appropriate. • After approval, we will provide linework in support of PS&E preparation. 11 of 22
3. Services and History
• These deliverables will be submitted for City review, modification if required, and ultimate acceptance, demonstrating the conceptual and scope aspects of the proposed project.
• Prepare and provide pothole exhibit showing potential utility conflicts, as necessary.
TASK 3 DELIVERABLES
• Provide to the City One (1) PDF Copy of the Geometrically Approved Drawing or Schematic Design for Approval Task 4 Construction Documents Phase
Following the review and acceptance of the schematic design phase, and upon issuance of a written NTP with the Construction Document Phase, Westwood commits to the following tasks:
4.1 Detailed Plans, Specifications, & Estimate of Construction Cost • Utilizing accepted design, Westwood will prepare detailed plans and specifications outlining the complete work, materials, workmanship, finishes, and required equipment, fixtures, and site work for submittal to the City at 60%, 90%, and 100%. • We will also create necessary bidding information, general and special conditions of the general construction contract, technical specifications, and bid proposal and contract forms, all subject to City review and acceptance. • An estimate of construction cost will be submitted for City review at each submittal milestone. • This estimate will include costs for add alternates, segregated bid items, and any equipment or fixtures incorporated or excluded from the general construction contract.
4.2 Submittals and Regulatory Assistance
• The Consultant will make necessary submittals for City acceptance. • Assistance in obtaining approvals, permits, reports, statements, or waivers from public agencies and utility companies will be provided.
4.3 Reproducible Bid Documents and CAD Files
• After acceptance of final corrections, Westwood will provide one set of accepted reproducible bid documents to the City. • Additionally, we will supply one complete set of CAD files for drawings and Microsoft Word file for specifications.
TASK 4 DELIVERABLES
• Meeting Notes
• Update Schedule (As Needed)
• Monthly Project Status Reports
• Utility Letter B (As Needed)
• Utility Letter C (As Needed)
• Utility Communication Log
• Provide to the City One (1) PDF Copy of the Construction Documents Including:
» Detailed Project Plans
» Project Specifications
» Final Estimate of Construction Cost
• Calculations and Support for Construction Contract Quantities (As Requested) Task 5 Bidding Phase
Upon review and acceptance of the construction document phase, the Consultant will assist the City in obtaining bids. Westwood commits to the following tasks:
5.1 Bid Assistance
• Westwood will support the City in obtaining bids, refraining from direct communication with potential bidders. 12 of 22
3. Services and History
5.2 Addendum Response
• Within three (3) calendar days of any City request, the Consultant will promptly draft and provide addenda deemed reasonable or necessary for the bidding process.
TASK 5 DELIVERABLES
• Meeting Notes
• Update Schedule (As Needed)
• Monthly Project Status Reports
• Addendum Responses
Task 6 Construction Phase and General Construction Contract Administration The Construction Phase and General Construction Contract Administration will commence upon award of the general construction contract and continue until the filing of a Notice of Completion. Under the direction of the City’s designated Construction Manager, Westwood commits to the following tasks:
6.1 Pre-Construction Conference Participation
• Westwood will attend the pre-construction conference and, if called upon by the City, discuss various aspects of the construction phase on behalf of the City.
6.2 Review of Shop Drawings & Material Submittals
• Westwood will review and recommend in writing the acceptance or non-acceptance of shop drawings, equipment, and material submittals as required by the general construction contract and applicable laws and regulations.
6.3 Progress Monitoring and Quality Assurance
• Regular site visits will be conducted to assess progress and ensure work alignment with the general construction contract documents.
• Any defects or deficiencies discovered will be documented and reported to the City.
6.4 Contract Document Interpretations
• Interpretations of general construction contract documents necessary for proper execution or progress of the work (i.e., RFIs) will be rendered upon City request.
6.5 Recommendations on Change Orders, Claims, and Disputes • Westwood will provide timely written recommendations on change orders, claims, disputes, or other questions arising from the general construction contract.
6.6 Design and Specification Services for Change Orders • Upon City request, we will offer design and specification services to implement change orders necessary for clarification or interpretation of general construction contract documents.
6.7 Record Drawings Preparation
• Record Drawings will be prepared by updating accepted general construction documents to reflect changes or deviations during construction.
Westwood commits to delivering high-quality services throughout the Construction Phase, ensuring compliance with project specifications and standards.
TASK 6 DELIVERABLES
• PDF Review of Shop Drawings & Material Submittals
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3. Services and History
• Site Photos and Memorandums (As Applicable)
• PDF Response to RFIs
• PDF Copy of As-Built Record Document
Cost Control and Budgeting Methodology
While the success of any singular project requires positive implementation of numerous factors, cost control and budget are consistently found to be amongst the top-ranking goals for all clients. As such, the Project Manager is tasked with first determining the project’s goals and objectives during the proposal stage and then preparing a comprehensive proposal to ensure that the design efficiently achieves the goal while ensuring there are no scope gaps. A well-prepared project scope and fee is the first step in cost control and budgeting and often allows for additional discussion and further definition of the project goals with stakeholders. Each stage of a project requires precise planning and execution to maintain efficiency, and successful cost management is achieved when there’s consistent control throughout the entire process.
Upon project initiation, there is typically a period of data collection. Streamlining this effort allows for efficiency on the part of the consultant as well as the owner/stakeholders who are likely involved in providing some of the data. This stage may also involve multiple disciplines or subconsultants going out to the project site. Strong leadership and direction from the Project Manager, combined with clear kick-off meetings to discuss exact scope, are key components in effectively executing this stage.
The next stage is typically a level of scope confirmation and can have significant variation in how much effort is needed for that effort. Once again, a clear understanding of the project goals will allow for a swift and efficient route through this stage of the project.
Project documentation begins upon completion of scope confirmation and potentially has most significant effort of the project. A key strategy for success is not initiating a phase before its predecessors have been completed and confirmed. As this stage is inherently iterative while also requiring the most significant effort, this is the most likely culprit to cost overruns during the design phase.
Utilizing proprietary AI technology, the Project Manager has up-to-date cost information at their fingertips. The internal dashboard provides visual indicators that are easily interpreted and correlated to the project timeline. This allows for the Project Manager to continuously project efforts through future stages of the project and identify potential issues with time to implement a cost-saving strategy.
Budget Maintenance on a Recent Regional Project
On a recent park project in the City of Merced (CP-42), the initial RFQ was relatively undefined and our team made various assumptions on the scope during the proposal stage. As we worked through the scope confirmation, it became clear that the City’s budget was being impacted by the increases in construction costs due to the COVID-19 pandemic. As such, the City was forced to take a phased approach and move some of the amenities into future phases. We adjusted the scope and provided for a phased approach to the project by taking the entire site through 30% design and then iterating through the initial phase to maximize the available construction budget that was available. Although our design efforts were somewhat reduced, we were able to maintain efficiency through the remaining design and ultimately provided the City with a substantial reserve from the original contract upon completion of Bid Documents. During the early stages of construction of the project, the City’s budget received numerous significant increases and the scope of the project grew. Preparing additional design documentation at such a delayed timeline as the original contract documents poses a risk for cost overrun as the efficiency of getting back into a project can be challenging. We were able to utilize the strategies noted above to provide the City with all of the design as well as construction support without the need for a contract change order.
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4. Response Time
Roles and Organization of Team
Westwood Professional Services is committed to providing the City of Turlock with a comprehensive range of public infrastructure services, including civil engineering, land surveying, landscape architecture, transportation engineering, public outreach, grant assistance, structural and electrical engineering, roundabout design, and environmental services. Our approach ensures that the City receives high-quality support from a deeply experienced team, with services primarily delivered from our Modesto, Fresno, and Merced offices. These Central California locations offer convenient proximity to the City, allowing for timely responses and hands-on involvement in every phase of the project.
To further enhance our service offering, we can also draw on the expertise of our staff from our Nevada, Texas, and Minnesota offices when specialized services or additional resources are needed. With over 95 professional staff members in California and a network of more than 1,700 professionals nationwide, Westwood has the capacity and expertise to manage complex projects efficiently and effectively, ensuring that the City’s infrastructure needs are met without delay.
While we are not proposing any formal subconsultant partnerships for this agreement, we maintain strong relationships with trusted local specialty firms. These relationships enable us to bring in additional expertise when required, such as for geotechnical engineering, right-of-way acquisition, utility locating, and other niche services. Our priority is to leverage our vast internal resources to support the City, providing a streamlined, cohesive team that delivers consistent results. However, should the City prefer or require subconsultant options, we are ready to propose and manage those arrangements with complete transparency.
Throughout this proposal, we highlight our four key team members based in California, along with selected supporting staff who will be directly involved in the City’s projects. This structured approach ensures that the City of Turlock receives the most effective and tailored support for its diverse infrastructure improvement needs.
Project and Management Approach
We understand that the success of this r on-call agreement with the City of Turlock relies heavily on centralized, local project management. To ensure this, we propose assigning either Kristen Scheidt, PE, or Scott Roberts, PLS, as the Project Manager for any task order arising from the agreement. Both professionals are based in our Central Valley offices. Their proximity ensures rapid response times and direct engagement with City staff, which is crucial for the smooth execution of projects.
Kristen and Scott bring extensive experience managing public improvement projects across the Central Valley, with a focus on Stanislaus, Madera, Kings, Fresno, Tulare, and Merced Counties. They have each developed a dedicated team of professionals that range from licensed engineers and surveyors to recent college graduates with advanced CAD skills. This team structure allows them to efficiently allocate the right mix of talent for every project, ensuring that tasks are completed with precision, timeliness, and cost-efficiency. Their approach provides Turlock with a consistent and familiar point of contact throughout the agreement, building trust and ensuring strong communication from start to finish.
Partner
Partner with the City of
Turlock to
Understand
Your Goals
Explore
Explore Community
Needs & City
Priorities in Each
Endeavor
Target
Target Improvement
Plan Objectives with
Creativity and
Efficiency
Create
Create Amazing
Improvements to
Support City
Growth
4. Response Time
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4. Response Time
For each task order, Scott or Kristen will strategically assemble a multidisciplinary team tailored to the specific needs of the project, drawing on our in-house expertise in civil engineering, land surveying, landscape architecture, transportation engineering, public outreach, grant assistance, structural and electrical engineering, roundabout design, airport planning, and environmental services.
Additionally, we will leverage our established relationships with trusted specialty resources for specialized services, including geotechnical engineering, right-of-way acquisition, utility locating, aerial photography, and any other project needs, ensuring all goals are met.
As leaders within Westwood’s California team, Kristen and Scott are well-versed in navigating the complexities of public infrastructure projects. Their track records of delivering high-quality results, combined with their excellent communication and problem-solving skills, make them ideal partners for the City. Both are committed to ensuring that the goals and priorities of every project align seamlessly with the City’s vision. With their expertise and leadership, we are confident that we can provide the City of Turlock with reliable, efficient, and high-quality support for all public infrastructure improvement projects.
Meet Your Key Staff
Dylan Crawford, PLS Kristen Scheidt, PE Scott Roberts, PLS Chad Kennedy, PLA Role
Principal-in-Charge Lead Civil/Project
Manager Option
Lead Survey/Project
Manager Option
Landscape Architectural
Principal
Location
Modesto Merced Fresno Modesto
License
PLS No. 7788, CA
PE No. 75665, CA;
QSD No. 75665, CA PLS No. 9235, CA;
FAA Remote Pilot
Landscape Architect No.
5426, CA; LEED AP;
ISA Certified Arborist;
Certified Playground
Inspector
Education
General Education BS, Civil Engineering, Cal
Poly, San Luis Obispo
BS, Geomatics
Engineering, Fresno State
MS, Landscape
Architecture, Utah State
Firm
Experience
28 Years
7 Years
9 Years
19 Years
Industry
Experience
29 Years
20 Years
14 Years
23 Years
Local
Experience
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4. Response Time
Kristen
Scheidt
(Project
Manager Option/
Lead Civil)
Roundabouts
Ryan Betker (Lead)
Traffic Planning
Randy Carroll (Lead)
Organizational Chart
Floodplain &
Drainage
Mark Failla (Lead)
Sewer & Water
Systems
Tim Echeverria (Lead)
Structural
Eric Herbert (Lead)
Airport
Aaron Stewart (Lead)
Key Civil Support
Nick Villalobos
JJ Beyronneau
Matthew Vinson
Key Survey
Support
Stephen Pyle
Chris Armstong
Ryan Andersen
Zaida Munoz
Environmental
Thomas Miller (Lead)
GIS
Kyle Feffer (Lead)
City of
Turlock
Dylan
Crawford
(Principalin-Charge)
Landscape Arch./
Outreach/Grants
Chad Kennedy (Lead)
Katherine Lewis (Support)
Scott
Roberts
(Project
Manager Option/
Lead Survey)
Additional Internal
Services
California Westwood Resources
National Westwood Resources
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4. Response Time
Key Personnel Availability
Our key staff are strategically prepared to support Turlock’s on-call engineering and surveying needs, with a clear commitment to balancing current projects and dedicating resources as required. Each team member, from project managers to technical specialists, has been carefully assigned to ensure seamless availability for Turlock’s anticipated projects, with the flexibility to adapt to changing priorities. With a wealth of experience in on-call services across Central Valley municipalities, our team is practiced in efficiently coordinating schedules, reallocating resources, and ramping up support for urgent timelines or rigorous deadlines. By actively managing workload capacity and maintaining open communication, we are fully equipped to meet Turlock’s needs without compromising our high standard of quality, responsiveness, and commitment.
Key Personnel Name Role Availability
California Westwood Resources
Dylan Crawford, PLS Principal-in-Charge 7%
Kristen Scheidt, PE Lead Civil Engineer/Project Manager Option 40% Scott Roberts, PLS Project Manager Option/Lead Land Surveyor 40% Chad Kennedy, PLA Landscape Architectural Principal 15% JJ Beyronneau, EIT Project Engineer 40%
Nickolas Villalobos, EIT Project Engineer 40%
Stephen Pyle, PLS Project Surveyor 35%
Zaida Munoz, LSIT Assistant Surveyor 35%
Katherine Lewis, PLA, CPSI Landscape Architect/Outreach 35% Chris Armstrong, LSIT Construction Staking 35%
Ryan Andersen Construction Staking 40%
Matt Vinson SWPP/Civil Engineer 30%
National Westwood Resources
Randy Carroll, PE, PTOE Traffic Planning 20%
Ryan Betker, PE Roundabout Design 25%
Mark Faila, PE, CFM Floodplain & Drainage 30%
Tim Echeverria, PE Sewer Collection/Water 35%
Eric Herbert, PE Structural Engineer 20%
Aaron Stewart, PE Aviation Lead 25%
Thomas Miller, PE, LEED AP Environmental Assessment 30% Kyle Feffer, GISP GIS Support 35%
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5. Public Agencies
Public Agency Experience
Public Clients
We have completed public projects at the Federal, State, utility district, and local government levels. A selection includes:
On-Call Services
We have served as an on-call firm for the following public agencies:
• California High-Speed Rail Authority
• Caltrans District 6 & 10
• City of Ceres
• City of Cupertino
• City of East Palo Alto
• City of Fresno
• City of Lincoln
• City of Livermore
• City of Lodi
• City of Los Banos
• City of Manteca
• City of Modesto
• City of Patterson
• City of Pleasanton
• City of Richmond/Veolia Water
• City of Riverbank
• City of Salinas
• City of San Bruno
• City of San Carlos
• City of Santa Rosa
• City of Tracy
• City of Turlock
• City of West Sacramento
• Cordova Recreation & Park District
• County of Contra Costa
• County of Fresno
• County of Kern
• County of Merced
• County of Placer
• County of San Benito
• County of San Joaquin
• County of Sonoma
• County of Stanislaus
• County of Tuolumne
• Delta Diablo Water District
• Dublin San Ramon Services District
• Groveland Community Services District
• Livermore Area Rec. and Park District
• Mid-Peninsula Water District
• Santa Clara Valley Water District
PUBLIC CLIENTS IN CALIFORNIA
• Cal Water
• Calaveras County Water District
• California Dept. of Corrections and
Rehabilitation
• California Dept. of Fish and Game
• California High-Speed Rail Authority
• City of Avenal
• City of Ceres
• City of Chowchilla
• City of Clovis
• City of Danville
• City of Earlimart
• City of Escalon
• City of Fresno
• City of Hollister
• City of Hughson
• City of Kerman
• City of Lathrop
• City of Lodi
• City of Los Banos
• City of Madera
• City of Manteca
• City of Merced
• City of Modesto
• City of Newman
• City of Patterson
• City of Pleasanton
• City of Redwood City
• City of Ripon
• City of Riverbank
• City of Salinas
• City of Santa Clara
• City of Santa Rosa
• City of Scotts Valley
• City of Sonora
• City of Sunnyvale
• City of Tracy
• City of Turlock
• City of Waterford
• Contra Costa Water District
• Cordova Recreation & Park District
• County of Fresno
• County of Kings
• County of Merced
• County of San Joaquin
• County of Stanislaus
• County of Tulare
• County of Tuolumne
• Delta Diablo Water District
• Dublin San Ramon Services District
• Grayson Community Services District
• Kings County Area Public Transit
• Linda County Water District
• Livermore Area Rec. and Park District
• Merced Irrigation District
• North Highlands Recreation & Park
District
• Sacramento Parks Foundation
• Salida Fire Protection District
• San Jose Water Company
• Santa Clara Valley Water District
• Scotts Valley Water District
• U.S. Bureau of Reclamation
• U.S. Department of Veterans Affairs
• UC Merced
• Veolia Water
• Walnut Creek Unified School District
5. Public Agencies
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6. References
City of Ceres
2220 Magnolia Street, Ceres, CA 95307
[email protected]
209.971.4353
Work Performed
Westwood supported the City of Ceres with on-call consulting services since 2010. Services have include master plans, project design, cost estimates, construction documents, and construction phase assistance. Project have included medians, lawn conversions, parks, sports facilities, playgrounds, downtown improvements, streetscapes, trails, utilities, and more. Services have included grant writing, community outreach, guidelines/ standards development, arborist reviews, civil engineering, land surveying, and landscape architecture.
Michael Beltran, Director of Engineering
City of Fresno
1910 East University Avenue, Fresno, CA 93703
[email protected]
559.621.8717
Melissa Blau, Projects Administrator Work Performed
Westwood has cultivated a strong and collaborative relationship with the City of Fresno, where we currently provide oncall services for a variety of impactful projects. Our work encompasses a diverse range of initiatives, including the design and enhancement of roadways, pools, parks, playgrounds, overlooks, and other community amenities. We pride ourselves on delivering comprehensive services, including community outreach, civil engineering, land surveying, and landscape architecture. One of our notable ongoing civil engineering projects is the E Street Improvements, which aims to enhance roadway safety on a key corridor.
County of Fresno
2220 Tulare Street, 7th Floor, Fresno, CA 93721
[email protected]
559.600.4534
Joe Harrell, Senior Engineer Work Performed
Westwood has held multiple on-call contracts with the County of Fresno since 2015. Services have included topographic surveys, horizontal and vertical control points, boundary/ROW surveys, channel cross sections, and monument preservation. Projects have included roads, road reconstruction, road widening, bridge replacement, bridge rehabilitation, hydraulic analysis, and other capital improvements. We’ve supported the County Bridge Preventative Maintenance Program, monument preservation efforts, and SB-1 funded overlays.
The Westwood
team supported the
Pioneer Road Widening in
the City of Los Banos. Our
team provided right-of-way
engineering and surveying
services to support this
critical roadway for the
Los Banos community.
6. References
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7. Sample Work
Yosemite Avenue Reconstruction: Merced, CA
1. Contracting Agency City of Merced
2. Contracting Agency Project Manager Mike Beltran
3. Contracting Agency Contact Information [email protected] - 209.538.5775 (Currently at City of Ceres)
4. Contract Amount $127,000
5. Funding Source SB-1 and Measure V
6. Date of Contract February 2022
7. Date of Completion Current
8. Consultant Project Manager Kristen Scheidt, PE - [email protected] - 559.319.0070
9. Project Objective Improve vehicle travel and increase pedestrian safety.
10. Project Description Westwood is providing civil engineering and land surveying services including topographic surveying, PS&E, bid support, and construction support to improve this key roadway in the City of Merced.
11. Project Outcome 4,000 linear feet of roadway will be reconstructed by either full-depth reclamation or conventional grind and overlay. Existing pedestrian ramps and sidewalks will be upgraded to meet ADA standards. The existing 18” sewer line will be replaced and upsized to 30”. Phasing will be critical to the success of this project as the roadway is heavily utilized in the community. The project is currently on schedule and on budget.
Safe Routes to Schools ADA Pedestrian Improvements: Turlock, CA
1. Contracting Agency City of Turlock
2. Contracting Agency Project Manager Randall Jones, Assistant Engineer
3. Contracting Agency Contact Information [email protected] - 209.668.5560
4. Contract Amount $91,839
5. Funding Source ATP
6. Date of Contract April 2019
7. Date of Completion October 2019
8. Consultant Project Manager Mike Persak, PE - [email protected] - 209.497.4061
9. Project Objective Improve pedestrian safety.
10. Project Description Westwood provided civil engineering, land surveying, and utility coordination services for this project, which installed new curb, gutter, sidewalk, crosswalks, and access ramp improvements in several locations in the southern part of the City of Turlock. Intersections were evaluated to determine the necessary improvements.
Services included a topographic survey, a boundary survey, and PS&E.
11. Project Outcome Five intersections required replacing all four existing curb ramps with ADA compliant ramps, seven intersections required replacing two existing curb ramps with ADA compliant ramps, and four intersections required replacing three existing curb ramps with ADA compliant ramps. Over 2,500 linear feet of sidewalk was designed to provide continuous sidewalks for pedestrians. The project was completed on schedule and on budget.
7. Sample Work
21 of 22
7. Sample Work
Valley Children’s Hospital Infrastructure Phases 1 & 2: Madera, CA
1. Contracting Agency Valley Children’s Hospital
2. Contracting Agency Project Manager Nathan Newman, Construction Project Manager
3. Contracting Agency Contact Information [email protected] - 559.353.7092
4. Contract Amount $289,980 (Phase 1); $135,500 (Phase 2)
5. Funding Source Private
6. Date of Contract June 2020 (Phase 1); September 2021 (Phase 2)
7. Date of Completion January 2023 (Phase 1 Construction); August 2023 (Phase 2 Construction)
8. Consultant Project Manager Kristen Scheidt, PE - [email protected] - 559.319.0070
9. Project Objective Improve infrastructure at the Valley Children’s Hospital main campus.
10. Project Description Civil engineering, land surveying, and landscape architecture to support two phases of roadway and utility improvement roadways and roundabouts.
11. Project Outcome Infrastructure improvements were designed including backbone sewer, water, and storm drain, as well as roadways and roundabouts. The project was completed on schedule and on budget. Westwood provided planning services, construction documentation, and construction phase assistance.
Salado Avenue and 7th Street Roundabout: Patterson, CA
1. Contracting Agency City of Patterson
2. Contracting Agency Project Manager Tiffany Rodriguez, Assistant Engineer
3. Contracting Agency Contact Information [email protected] - 209.895.8075
4. Contract Amount $123,799
5. Funding Source CML
6. Date of Contract March 2019
7. Date of Completion December 2020
8. Consultant Project Manager Mike Persak, PE - [email protected] - 209.497.4061
9. Project Objective Ease congestion and pedestrian traffic by converting this five-leg-all-way stop controlled intersection into a roundabout.
10. Project Description Westwood provided civil engineering, land surveying, landscape architecture, and utility coordination services for this traffic-calming and pedestrian safety project.
11. Project Outcome The roundabout improved operations to Level of Service (LOS) A, reduced the number of stops drivers make, improved traffic efficiency, and reduced emissions.
In addition, the project upgraded pedestrian crosswalks adjacent to Patterson High School. Improved pedestrian facilities included high visibility yellow crosswalks with modified angles, which enhanced both driver and pedestrian awareness and visibility. The project was completed on schedule and on budget. 22 of 22
7. Sample Work
HSIP Cycle 11 Safety Improvements: Kings County, CA
1. Contracting Agency Kings County
2. Contracting Agency Project Manager Patricio Villegas, Engineer
3. Contracting Agency Contact Information [email protected] - 559.852.2700
4. Contract Amount $222,551
5. Funding Source HSIP
6. Date of Contract August 2023
7. Date of Completion Current Project
8. Consultant Project Manager Kristen Scheidt, PE - [email protected] - 559.319.0070
9. Project Objective Improve the safety of critical roadways in Kings County.
10. Project Description Civil engineering and land surveying services to improve roadway safety with the installation of left-hand turn pockets and flashing beacons.
11. Project Outcome Left-hand turn pockets on Excelsior Avenue at the intersections of 11th and 13 1/4 Avenues and flashing beacons at four additional intersection will be installed. The project is currently on schedule and on budget.
Monument Preservation for SB-1 Improvements: Kings County, CA
1. Contracting Agency Kings County
2. Contracting Agency Project Manager Mitchel Cabrera, PE, Chief Engineer
3. Contracting Agency Contact Information [email protected] - 559.852.260
4. Contract Amount $81,533
5. Funding Source SB-1
6. Date of Contract August 2022
7. Date of Completion January 2023
8. Consultant Project Manager Scott Roberts, PLS - 559.668.009 - [email protected]
9. Project Objective Improve over 30 roadway segments.
10. Project Description Westwood is providing monument preservation services before, during, and after construction to support the improvements of these key roadways.
11. Project Outcome Grangeville Boulevard, Kansas Avenue, Sixth Avenue, and Excelsior Avenue will all be receiving improvements through either hot mix asphalt overlays or slurry seals.
Field crews search for each monument thoroughly using experience and high-tech, modern instruments. All recovered monuments are cataloged, photographed, located with swing-ties, and measured spatially. Licensed Land Surveyors oversee and peer review the entire process from start to finish.
CITY CONTRACT NO. 2025-099 21
{PLA2024}
11/2024
SERVICE REQUEST NO. ___
CONSULTANT: ________________________
PROJECT: ____________________________
THIS SERVICE REQUEST dated _____________________, is an addendum to the Agreement for Right of Way and Property Appraisal Services (“Agreement”) dated _____________ between the City of Turlock (“City”) and _____________________ (“Consultant“).
WHEREAS, upon execution, this Service Request shall be considered a part of the Agreement; and
WHEREAS, this Service Request establishes the Scope of Work and compensation amounts for specific Right of Way and Property Appraisal Services and authorizes Consultant to proceed with the project.
NOW, THEREFORE, the parties mutually agree as follows:
SCOPE OF WORK
1. City agrees to compensate Consultant for the required work in accordance with the terms of payment stipulated in the Agreement and this addendum. An itemized list of tasks and a detailed cost for the completion of the required work is attached hereto as Exhibit A to this Service Request No. ____. The cost for completion of the items of work shall not exceed _______________ and no/100ths Dollars ($____________).
2. All work associated with this Service Request shall conform to the requirements of the Agreement and this addendum and shall be completed to the satisfaction of City within ________ months of the Notice to Proceed.
3. Except as herein modified, all terms and conditions in the Agreement remain unchanged and are in full force and effect.
CITY OF TURLOCK, a municipal corporation CONSULTANT
By: __________________________________ By: ________________________________ William D. Morris, City Engineer
Title: _______________________________
Address: ____________________________
____________________________
Phone: _____________________________
REQUEST FOR QUALIFICATIONS (RFQ) NO. 24-015
FOR
ON-CALL AGREEMENT FOR
ENGINEERING AND SURVEYING SERVICES
RFQ ISSUED: 9/27/24
QUALIFICATIONS DUE: 10/30/2024 3:00 PM
SUBMIT QUALIFICATIONS TO:
CITY OF TURLOCK
ATTN: PURCHASING
156 S. BROADWAY, SUITE 270
TURLOCK, CA 95380
TABLE OF CONTENTS
Introduction ............................................................................................................................................................. 3 Background ............................................................................................................................................................... 3 RFQ Timeline .......................................................................................................................................................... 3 Questions .................................................................................................................................................................. 3 Scope of Service ....................................................................................................................................................... 3 Request for Qualifications Guidelines ............................................................................................................. 4 Assumptions............................................................................................................................................................. 5 Process for Submitting Proposals ...................................................................................................................... 6 Evaluation and Selection Process ....................................................................................................................... 6 Exparte Communications .....................................................................................................................................7 Conflict of Interest ................................................................................................................................................. 8 Standard Terms and Conditions ........................................................................................................................ 8 Attachment A – On-Call agreement for Environmental Study Services ................................................ 9
INTRODUCTION
The City of Turlock (hereinafter referred to as the “City”) is requesting proposals for qualified firms to provide professional engineering and surveying services upon request from the City of Turlock on an “as needed” basis. The City will enter into an agreement with the individuals or firms selected to provide these services. All interested parties are required to submit proposals in accordance with the conditions and dates outlined in this Request for Qualifications (RFQ).
BACKGROUND
The City of Turlock maintains several different types of professional on-call agreements for use on an “as needed” basis. The on-call agreement allows City staff to request services from a retained firm (“Consultant”) on an individual project basis as the need arises. Prior to any work completed under the on-call agreement a specific service request must be issued for each project, specifically delineating the requested services, with fees for said services based upon rates identified in the on-call agreement and in conjunction with a jointly agreeable, negotiated maximum fee for said services. Should the City fail to successfully negotiate an acceptable maximum fee for services for a specific project with the Consultant involved, the City reserves the right to seek and retain said services through other means or contractors.
RFQ TIMELINE
This RFQ will be governed by the following schedule:
RFQ Issued: 9/27/2024
Proposals Due: 10/30/2024 3:00 PM
City Council Approval of Agreement: 12/10/2024
*All dates are subject to change at the discretion of the City
QUESTIONS
Request for Information (RFI) should be directed to:
[email protected]
All questions must be in writing and received at least five (5) working days prior to the closing date for submittal of this Request for Qualifications (RFQ), to provide time for issuing and forwarding answers. The City will not be responsible for oral interpretations of the Request for Qualifications (RFQ).
SCOPE OF SERVICE
The City invites you to submit a proposal for engineering and surveying services. The scope of work includes, but is not limited to, the following:
1. Provide Consulting and/or Professional services upon the request of the City of Turlock for projects related to the City’s properties and/or structures.
2. Review the City’s requested project and/or task to be accomplished and provide preliminary consultation, research and evaluation of same;
3. Assist the City’s Engineering Division with presentations and/or recommendations to the City staff, committees, boards, or the Turlock City Council;
4. Third party review consultation related to documents prepared by the City’s Engineering Division or other consultants retained by the City;
5. Provide, either directly, or through the use of subconsultants, the following services:
a. Civil, mechanical, electrical engineering design
b. Computer aided drafting (CAD)
c. Engineering services during construction (submittal and RFI review) d. Boundary surveying
e. Topographic surveying
f. Construction surveying
g. Cost estimates
h. Technical specifications
i. Any other related service necessary to provide biddable documents and support of City’s capital improvement projects.
REQUEST FOR QUALIFICATIONS GUIDELINES
The City requires each Consultant to submit a qualifications statement clearly addressing all of the requirements outlined in the RFQ. The qualifications statement shall be limited to 30 pages.
The cover page, table of contents, and divider tabs will not be counted towards the page limit.
The qualifications statement must include a minimum of three (3) recent or current client references, which include the name, address, and telephone number of each reference. Resumes and examples of deliverables may be included, provided they are located in an appendix to the qualifications statement, which will not count toward the page limit. The Consultant may submit a qualifications statement organized according to his/her preference, provided that it be clear and concise.
The City is seeking a qualified consultant that demonstrates extensive knowledge and experience in providing professional engineering and surveying services. Each proposal must contain a statement of qualifications that that includes the following information:
1. General Information – Provide the name, address, and telephone number of the individual or firm, as well as the name of the person authorized to negotiate contract terms and make
binding agreements. Include the professional qualifications necessary for completing the work. The professional qualifications necessary for completing the work refers to the staff members that will be working on the potential projects. Please provide a list of qualified professionals;
2. Background – Provide background and history of the company’s consulting experience which specifically addresses the organization’s knowledge and experience. Use of a resume attachment is acceptable;
3. Services and History– Provide a list of available services as well as a listing and description of work completed. The City is requesting the prospective consultant to provide a description of work for each available service. The description of work shall include previous completed work as well;
4. Response Time – Description of individual or firm’s resources that allow for a timely delivery of services, including the names and qualifications of the firm’s staff that will be working with the City of Turlock;
5. Public Agencies – Include narrative description of experience with public agencies, if any;
6. References – Provide three or more references that can supply information on the quality of the services provided by your firm during the past two years;
7. Sample of Work - Include descriptions of three samples of work (i.e. projects) that contain, at a minimum: the name or title of the project, the location(s) of the project, the name of the contracting agency, the total project budget, and a brief project description.
The City is not requesting copies of any deliverables provided as part of the previous work; rather, just a summary of the work performed. Copies of the actual deliverables may be provided, as long as they are included in an appendix. The three references may or may not be affiliated with the three samples of work provided.
8. Fees – Provide a fee schedule in a separately sealed envelope. The fee schedule shall include the titles and hourly rates of staff. This information will be used as a basis of negotiation of compensation for the on-call agreement.
ASSUMPTIONS
The City reserves the right to enter into agreements with multiple consultants. The City Engineer, or his designee, will be the main point of contact to facilitate the various services requested. The selected Consultant(s) shall have or obtain a City of Turlock business license prior to performing any of the work listed in the Agreement.
The selected Consultant shall have or obtain a City of Turlock business license prior to performing any of the work listed in the Agreement.
Deliverables such as drawings, specifications, engineering reports, and any other technical data shall be provided to the City in the form of Microsoft Office and PDF documents. Hard copies may be requested on occasion.
The capital improvement projects to be delivered under the On-Call Agreement shall not include federally funded projects. Therefore, there is no Disadvantaged Business Enterprise (DBE) goal associated with the work performed under the On-Call Agreement.
Prospective consultants should note that, while the sample On-Call Agreement is written to include a maximum compensation amount of $300,000, the City makes no guarantee as to the amount of work to be made available to the consultant during the term of the agreement. The compensation to be made to consultants may vary from the past based on actual needs.
PROCESS FOR SUBMITTING PROPOSALS
Sealed statements of qualifications shall be submitted to the Purchasing Division at 156 S.
Broadway, Suite 270, Turlock, California, 95380, on or before 3 PM on Wednesday, October 30, 2024. No late submittals will be accepted.
The consultant shall provide three (3) printed, bound copies of their proposal as well as one electronic copy (in PDF format) of their proposal on USB flash drive to be considered responsive. The consultant shall hand-deliver or mail their proposal to the City at the address listed on the front page of the RFQ so that the proposal is received no later than the date and time specified. Postmark dates will not be recognized. Proposals received after the deadline will be rejected and returned unopened.
The City reserves the right, without limitation and at its sole discretion, to accept or reject any or all qualifications statements and/or terminate this RFQ process at any time, for any reason, without notice and with no obligations.
EVALUATION AND SELECTION PROCESS
Qualifications statements will first be screened to ensure responsiveness to the RFQ. The City may reject as non-responsive any qualifications statement that does not include the information required to be submitted by this RFQ. At any time during the evaluation process, the City reserves the right to request clarifications or additional information from any or all Proposers regarding their qualifications statements.
A committee will review and score all responsive written qualifications statements based upon the evaluation criteria set forth below. The City may contact and evaluate the Proposer’s references, contact any Proposer to clarify any response or request revised or additional information, contact any current users of a Proposer’s services, solicit information from any available source concerning any aspect of a qualifications statement, and seek and review any other information deemed pertinent to the evaluation process. Qualifications statements will be reviewed by the Committee and evaluated to determine which qualifications statement best meets the criteria of the RFQ. The criteria are as follows:
Evaluation Criteria Category Points Possible Points Awarded Professional Experience 30
Qualifications of Staff 25
Demonstrated Technical Ability 25
Experience with Public Works Projects 20
Total Points 100
Please note that this RFQ pertains to engineering and surveying services, and the above referenced scoring rubric will be used as guidance only. Given the nature of the services, the City reserves the right to utilize its discretion in awarding the project. The City also reserves the right to negotiate pricing and contract terms.
The City may hold interviews with any Consultant submitting a qualifications statement under this solicitation. These interviews will be held solely at the discretion of the City and after the qualifications statement scoring process. The intent of the City is to hold interviews only with top-scoring Consultants based on the selection process. The interviews would be attended by representatives of the City as well as the Consultant’s principal and licensed professional staff in responsible charge of the work. The interviews would be used to gain further insight into the Consultant’s capabilities for the purpose of making a recommendation for award of an agreement.
Following conclusion of the evaluation process, the Committee will score all Proposers according to the evaluation criteria set forth above. The Committee will conclude the evaluation process at this point, and make a recommendation for award. City staff shall notify the selected Consultant(s) of the final approval of the agreement by the City Council. Once submitted, all qualifications statements become public records and subject to disclosure, either in part or in whole, under the California Public Records Act. Proposals will not be made available to the public or competing firms until after the selection process has been completed.
Recommendation for award is contingent upon the successful negotiation of final contract terms.
Negotiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached. If contract negotiations cannot be concluded successfully within a time period determined by the City, the City may terminate negotiations and commence negotiations with the next highest scoring Proposer or withdraw the RFQ.
EXPARTE COMMUNICATIONS
Proposers and Proposers’ representatives cannot communicate with City Council members about this RFQ. In addition, Proposers and Proposers’ representatives cannot communicate outside the procedures set forth in this RFQ with an officer, employee or agent of the City,
including any member of the evaluation panel, with the exception of the RFQ Facilitator, regarding this RFQ until after Contract Award. Proposers and their representatives are not prohibited, however, from making oral statements or presentations in public to one or more representatives of the City during a public meeting.
A "Proposer" or "Proposer's representative" includes all of the Proposer's employees, officers, directors, suppliers and agents, any subcontractors or suppliers listed in the Proposer's qualifications statement, and any individual or entity who has been requested by the Proposer to contact the City on the Proposer's behalf.
CONFLICT OF INTEREST
The Proposer warrants and represents that it presently has no interest and agrees that it will not acquire any interest which would present a conflict of interest under California Government Code sections 1090 et seq., or sections 87100 et seq., during the performance of services under any Agreement awarded. The Proposer further covenants that it will not knowingly employ any person having such an interest in the performance of any Agreement awarded. Violation of this provision may result in any Agreement awarded being deemed void and unenforceable.
STANDARD TERMS AND CONDITIONS
A. Amendments
The City reserves the right to amend or supplement this RFQ prior to the qualifications statement due date.
B. Cost for Preparing Qualifications Statement
The cost for developing the qualifications statement is the sole responsibility of the Proposer. All qualifications statements submitted become the property of the City.
C. Agreement
A copy of the City’s standard on-call agreement is attached hereto. Please be advised the following provisions of the City’s agreement are non-negotiable:
Indemnification
All insurance terms
Termination
Ownership/Use of Contract Materials and Products
Disputes
Governing Law
If an agreement cannot be reached, negotiations with an alternate vendor may commence.
CITY OF TURLOCK
REQUEST FOR STATEMENT OF QUALIFICATIONS
ON-CALL
ENGINEERING AND SURVEYING
SERVICES
(559) 449-4500 | [email protected] | 2807A G Street Merced, CA 95340
OCTOBER 30, 2024
1 COVER LETTER 12 PUBLIC AGENCIES
2 GENERAL INFORMATION 14 REFERENCS
3 BACKGROUND 15 SAMPLE OF WORK
6 SERVICES AND HISTORY 16 APPENDIX
10 RESPONSE TIME
Table of Contents
CITY OF TURLOCK
PURCHASING DEPARTMNET
156 S. BROADWAY , STE. 270
TURLOCK, CA 95380
OCTOBER 30, 2024
1234 O. Street, Fresno, CA 93721 P: 559-449-4500 F: 559-449-4515 [email protected] 1 To Whom it May Concern:
On behalf of Precision Civil Engineering, Inc. (PCE), I am pleased to provide our response to the City of Turlock’s "On-Call Agreement for Engineering and Surveying Services", dated September 27, 2024. We understand the scope of work requirements, as detailed within the above-referenced RFQ.
PCE is a privately owned California Corporation and State-certified small business enterprise, with its corporate office located in downtown Fresno. If given the opportunity to provide services for the City of Turlock, all business will be conducted in our branch office located in Merced, CA. PCE has provided municipal civil engineering and land survey services to public agency clients since our inception 22 years ago. PCE is a full-service consulting firm, with divisions in Civil Engineering, Land Surveying, Planning/Entitlements, Environmental Consulting, Construction Management, and Landscape Architecture. This provides for the unique ability to provide turn-key services under one roof. This in-turn allows for better project collaboration, improved responsiveness, closer budget monitoring, and unparalleled efficiency. The ultimate result is that projects and required duties are completed on time and within budget.
The skill set that we offer for design and engineering services stems from our vast experience with projects ranging from, capital improvement projects, project management, public outreach, acquisitions, master planning, procurement, grant writing, permitting, hydrologic and hydraulic modeling, and undergrounding and relocating utilities. We understand the parallelism between our abilities, experience, and the requirements for this project, which has resulted in our strong interest for this opportunity with the City of Turlock.
For this project our assembled team, presented in this package, possesses the integrity, reputation, and ability to excel in performing the required duties, while taking into consideration the special challenges that a consultant engineer and surveyor oversees. Our team would take pride in working for the City of Turlock and understands the special nature of the community. We firmly believe our firm maintains the capacity, experienced talent, and passion to make for a very successful and mutually beneficial relationship. I personally guarantee that PCE is committed in making the City of Turlock our top priority. We also understand the incredible potential of the city and would appreciate the opportunity to help make a difference and be a part of its continued success.
On behalf of the PCE team, I would like to thank you for considering our firm to provide engineering and surveying services for the City of Turlock. I personally guarantee that our services will be creative and responsive and will meet the City's goals as outlined in the RFQ. We greatly look forward to the opportunity to team and get to work immediately to fit the needs of your project schedules and desires.
Respectfully submitted,
Edward D. Dunkel, Jr.
Firm Founded:
2002
Firm Legal Identity:
California Corporation
State-Certified Small Business
Firm Representative:
Edward D. Dunkel, Jr.
CEO & President
Firm Size:
50 Total Staff Members
Firm Website:
www.precisioneng.net
Office Locations:
1234 O Street, Fresno, CA
2807A G Street, Merced, CA
3000 W Main street, Visalia,
CA
Main Point of Contact:
Edward D. Dunkel, Jr.
President & CEO
(559) 449-4500
(559) 449-4515
[email protected]
Planning / Entitlements
Land Surveying
Civil Engineering
Landscape Architecture
Construction Management
Precision Civil Engineering
Precision Civil Engineering, Inc. (PCE) was founded in Fresno in 2002. PCE is an established, full-service firm with a history of providing comprehensive and sustainable solutions on a wide range of complex projects and issues throughout California. We have built a notable reputation by providing services and solutions which reflect our commitment and expertise in executing well-planned, timely, and cost-efficient results for public agencies and private sector companies.
Our greatest asset is our highly-skilled core team of staff members, who have collaborated closely for many years.
Together, they possess unmatched knowledge and experience in working with local and state-wide standards, policies, and procedures. Today, our firm employs over 50 full-time staff members, with offices in Fresno, Merced, and Visalia. Our divisions include:
Organization Summary
Firm Credentials
PCE’s Engineering Division is led by Craig Roberts, PE, MS who brings more than 18 years of experience as an Engineer and Project Manager, spending a majority of those years in water resource engineering and master plan development. PCE’s Engineering Division possesses skill-sets in every aspect of civil engineering from: Storm Water Master Planning, Site Master Planning, SWPPP-NPDES Permitting, Grading/Drainage Design, and many other services as mentioned throughout the proposal.
Qualifications and experiences are further described on the following pages. Resumes are also included in the appendix.
Staffing that would be dedicated to the City of Turlock:
15 Engineering and Surveying Division Staff
3 Professional Engineers
3 Project Managers
7 Engineering Support Staff, CAD Technicians
2 Professional Land Surveyors
General
Information
Background Services and History Response Time Public Agencies References Sample of Work
Appendix
2 As a model of our approach, PCE will immediately form a team dedicated to each project and meet with the district officials to determine their requirements, needs and wishes. From
initial site selection, through regulatory approval to project completion, PCE’s staff has gained substantive technical knowledge from an expansive and comprehensive list of residential,
retail/commercial/industrial, municipal, mixed use and educational projects. PCE’s staff is well versed in current local, State and Federal ADA design requirements and new NPDES/SWPPP requirements. We are committed to providing designs that are ADA accessible, functional and visual pleasing. PCE will provide a dedicated team to SCCCD and guarantee immediate response to your surveying and engineering requirements.
PCE offers a highly diverse, experienced and qualified staff. We guarantee the completion of
any assignment given by the School District with the highest level of quality. Our Staff enjoys the advantage of working together and providing engineering services for 22 years. We provide solid experience and relationships working within the County of Fresno and Madera and would be able to efficiently handle coordination between all necessary agencies, ensuring optimal communication and project flow.
PCE is a dynamic, established firm and has averaged 200 projects per year in the last three
years with an approximate gross revenue of nearly $10 million. We are working toward additional growth in project scope in the next three years and presently employ the manpower to accommodate this expansion accordingly. In addition to our highly efficient and competent technical staff, PCE currently maintains four field survey crews and guarantees immediate response and availability for all district projects.
12 General Information Background Services and History Response Time Public Agencies References Sample of Work
Appendix
Core Beliefs:
Design with innovation,
creativity, and attention to
detail
Be responsive to our clients’
requests
Understand the site/project
and its constraints
Maintain cost efficiency and
timely work products
Emphasize project budgets
and critical path timelines
3 Leadership Team
Engineering Team
Surveying Team
EDWARD DUNKEL, JR.
President & CEO
CRAIG ROBERTS, PE, M.S.
Vice President of Engineering
CHRIS HOWARD, PE, ME,EE
Special Projects Engineer
NATHAN GLEAVES, PE
Senior Civil Engineer
JARED LINNEY, E.I.T
Project Manager
LISETTE CENEDEJAS
Project Manager
PETER COHRS, PLS
Senior Land Surveyor
DAVID YACOBY
Senior Project Manager
General Information Background Services and History Response Time Public Agencies References Sample of Work
Appendix
RYAN JACKSON, PLS
Land Surveyor
4 Quality Control | PCE has established a vigorous and extensive quality control program that is structured to ensure project timelines and budgets are met, as follows:
Field survey activities are routinely verified for accuracy and completeness, such that any discovered deficiencies do not become systematic or affect the project timeline, or increase the cost.
Calculations and plans are placed in a thorough peer review process, corrected, and backchecked prior to finalization.
Cost estimate quantities are reviewed for accuracy and unit cost is verified with current relative construction cost prior to submittal.
The design shall not incorporate materials or equipment of a single source or requiring long lead times, without the prior consent of the client.
Plans, estimates, drawings, reports, and other documents are reviewed to ensure that they are neat in appearance, well organized, and technically and grammatically correct prior to submittal.
Backcheck comments are reviewed prior to revisions being made (including back check meetings to clarify if necessary) and fully addressed to submittal.
Plans are reviewed to identify all pedestrian paths of travel are ADA compliant and accessible.
Precision Civil Engineering Inc. provides all the in-house services needed to complete projects, thus our company structure is formulated to ensure that projects will be completed on time and within budget. Our staff has vast experience preparing plans, specifications and estimates; making us confident that our designs are practical and cost efficient.
Project Management | PCE’s project management and cost control includes:
Develop project schedules and tracking.
Critical path project management timeline kept up to date.
Any task requiring long lead times will be identified and scheduled to start as early as possible.
Any portions of work that can be performed simultaneously or overlap will be scheduled as such, to reduce the overall project timeline.
Update and maintain project schedules.
Plans are reviewed to identify cost-cutting where possible.
Identify issues that arise during design and construction, that may impact the project schedule and budget.
Conduct periodic coordination meetings with client and/or contractors, as needed.
PCE uses Computer-Aided Drafting software, Civil 3D, which allows seamless integration of revisions/changes, therefore increasing efficiency.
Perform thorough due diligence and research to minimize potential change orders.
Conduct periodic Project Team meetings with all team members including sub-consultants, if used.
PCE has vast experience working with contractors and inspectors ensuring that the designs are practical and utilizes current construction practices.
Unit prices for cost estimates are updated and compared against similar project bids.
Provide immediate assistance and consultation during emergency situations.
General Information Background Services and History Response Time Public Agencies References Sample of Work
Appendix
5 General Information Background Services and History Response Time Public Agencies References Sample of Work Appendix Turn-KeyServices | PCEprovidesturn-keyservices in-
house, whichensures integratedprojectcollaboration, improved responsiveness, closer budget monitoring and unparalleled efficiency. The result is that your project will be completed on time and within budget. PCE approaches every project with the philosophy that we are more than just a consultant or engineering firm; we are your advocate every step of the way. Precision Civil Engineering, Inc. would like to submit this Statement of Qualifications for City Civil Engineering and Surveying Services. Specialized Expertise | Our staff has vast experience working with cities, counties, special districts. As a result of this experience, our firm is intimately aware of the challenges and requirements of the governmental process. We bring a unique perspective of understanding municipal, state, and federal requirements while providing the efficiency, timeliness, and cost effectiveness of the private sector. We recognize the impact of development on the environment and assist our clients in complying with current green construction standards. Cutting Edge Technology | We are dedicated to using cutting edge, state-of-the-art technology in order to provide innovative and affordable solutions for our clients. We pioneered the use of 3-D Laser Scanning in Central California. The new technology provides faster data gathering, incredibly detailed results and improved safety during data capture. PCE was also the first firm to implement the newest state- of-the-art drafting software. This software, Autodesk Civil 3D, combines all aspects of civil engineering functions (drafting, design, geographical information systems) into one program, and enables the completion of projects up to 75 percent faster while reducing costly errors and omissions. Specialized Services: Construction Management Civil Engineering Land Surveying 3 D Laser Scanning Proposals & Bidding Services Construction Management/ Inspections Contract Administration Development Impact Fees Infrastructure Master Planning Water Resources Feasibility Studies/Fiscal Analysis Transportation/Traffic Engineering Pavement Management Grant Writing & Administration Geographical Information Systems CFD/CSA Formation Improvement District Assessment Reports Plan Check Services CEQA/NEPA Documentation Phase 1 Site Assessments Biological Permitting/Planning Cultural Resources Landscape Architecture Mitigation Monitoring Programs Due Diligence/Site Investigations Site Planning Land Development Consulting Project Management 6 General Information Background Services and History Response Time Public Agencies References Sample of Work
Appendix
Civil Engineering | Our engineers have extensive experience with the master planning of the sewer, water, and storm drain systems, and are considered experts at evaluating existing conditions to engineer economical, competent designs. Our services include:
Grading/Drainage Design
Storm Water Master Planning
Earthwork Analysis
Sewer System Master Planning
Dry Utility Coordination
Water System Master Planning
Domestic Water System Design
Wastewater System Design
Reclaimed Water
Planning Services | PCE staff has experience processing various types of planning entitlement applications from zone clearances to plan amendments and tract maps for large-scale development projects. We have a strong understanding of the planning process including understanding how to implement complex development codes and general plans at the project level. We will follow the protocols outlined by your governing agency to make sure projects are processed consistently and accurately. However, if there is no established procedure for a project type or process, we have the experience and expertise to be able to write up a procedure.
We can see a project through completion, including presenting at Planning Commission and Tribal Council if needed. Our experience working directly on entitlements and supervising the process puts us a step ahead of most firms. Our services include:
Sewer Lift Station Design
Storm Water Pump Station Design
HEC-RAS River/Channel Modeling
Flood Plain Modeling
Well Development
Water & Wastewater Treatment
Bridge & Culvert Analysis
SWPPP-NPDES Permitting
Site Master Planning
Site Plan Reviews
Variance applications
Conditional Use Permits
Plan Amendments
Rezone applications
Annexations
Zoning Text Amendments
7 General Information Background Services and History Response Time Public Agencies References Sample of Work
Appendix
Land Surveying | We understand that a proper and thorough survey is the foundation for a quality project design and development. That’s why our survey teams follow a strict and comprehensive quality control checklist for every project. To further ensure quality, our surveyors receive continual upgrade training for all equipment and practices. Our services include:
Topographic and Boundary Surveys
ALTA/ACSM Surveys
Right-of-Way Surveys
Easement Documentation
Site Feasibility Studies
Construction Staking
Monumentation
Geographical Information Systems
Environmental Planning (CEQA/NEPA) | Precision Civil Engineering, Inc. prepares environmental documents for development and public improvement projects in accordance with the California Environmental Quality Act (CEQA) and the National Environmental Protection Act (NEPA). We have extensive knowledge of the potential legal and technical challenges that could arise in the environmental planning process.
Our services include:
Initial Study Preparation
Coordination of the CEQA process
Preparation of required technical studies
Coordination of the NEPA process
Review and Analysis of technical studies
Mitigation Monitoring/Compliance Verification
Consultation on type of analysis required
Third-party review of environmental documents prepared by others 3-D Modeling
Property Corner Surveys
Boundary Verification
Boundary/Property Research
Record Mapping
Earthwork
Volume Surveys/Calculations
8 General Information Background Services and History Response Time Public Agencies References Sample of Work
Appendix
Landscape Architecture | PCE is one of the most knowledgeable and progressive firms in the Central Valley when it comes to sustainable design. The professionals of PCE have extensive experience working on the certification of LEED projects and are well-versed in the requirements that are associated with the different U.S. Green Building Council (USGBC) LEED rating systems. Our passion for green building influences our holistic, integrated, and highly interactive design process, where we can meet all of our clients’ green building needs.
Our services include:
Sustainable Design
Estimating
Design Layout
Bidding Documents & Coordination
Budgeting
Cost Control
Project Coordination & Management
Safety
Quality Assurance & Control
Project Scheduling
Value Engineering
Constructability Review
Construction Management and Project Management | Our construction management team has over 20 years overseeing all aspects of the construction process to bring a project design to life. Our commitment to quality, transparency, flexibility, active communication, and owner control on complex projects, provides a single point of accountability for key elements of construction. The team is highly conscious of maintaining and monitoring project scope, construction schedules, and operational budget to ensure the project is on time, on budget, and according to specifications. Whether it is a building, athletic field, roadway, or site development, PCE has a proven track record of successfully managing construction projects with years of experience. Our services include:
Estimating/Budgeting
Value Engineering
Contractor Selection
Constructability Review
Project Scheduling
Project Coordination & Management
Quality Assurance & Quality Control
Construction Safety
Information Modeling
Design-Build
Bidding Documents & Coordination
RFI/Change Order Management
9 PCE can manage projects under any level of time constraints. Due to our extensive work with private clients, PCE is well versed on quick and timely deliverables. PCE has four Professional Engineers and two Professional Land Surveyors in-house, along with a team of design engineers and draftsmen to render all tasks needed to complete projects. PCE prides ourselves on the quality of delivered materials and the promptness to responded to Public Agency’s needs. As referenced on the following pages, PCE’s staff availability is listed as dedicated percentage of time allotted for the City of Turlock. PCE’s staff is, and will be in the future, available for all needed work required for the length of the contract. We are currently operating at 80 percent capacity and are fully capable of carrying out your projects’ requirements. Our staff is also accustomed to working extended hours in excess of the 40-hour work week when deemed necessary.
As you will see from the individual qualifications presented, our management personnel are an integral part of our workforce. Additionally, all are proficient in the use of the state-of-the-art technology we employ as part of our commitment to providing our clients with affordable, qualitative services. The fact that our top management also participates in the staff-level work output assures realistic expectations when developing a work schedule.
Staff availability is flexible dependent on assigned projects and duration of timelines. We will have an initial kick-off meeting with City to determine all project requirements and timing, so to communicate staff availability and desired completion dates.
General Information Background Services and His tory Response Time Public Agencies References Sample of Work
Appendix
10 General Information Background Services and His tory Response Time Public Agencies References Sample of Work Appendix Our firm is made-up of our diverse team of qualified individuals who together provide a skilled staff with extensive hands-on experience. Our team enables us to deliverresponsive, effective, and quality service. Our team is fully committed to allocate all required hours for the timely completion of assigned projects. The following is the proposedproject personnel for the City of Turlock. PCE has available office facilities in both Fresno and Merced, that will be utilized for this contract. Chris Howard, PE, ME, EE | 10% Chris Howard has over 43 years of professional experience in the fields civil,mechanical, and electrical engineering. Mr. Howard has expert knowledge with watersystem design, steam plant and thermal systems, plant engineering, electrical systemdesign, and power management systems. He holds a license for Civil, Mechanical,and Electrical Engineering and has the ability to see projects from all disciplines toformulate thorough decisions and inventive solutions. David Yacoby | 10% David Yacoby has over 15 years of broad experience in a diversity of fields and is anexpert in final tract and parcel maps, demolition, site, horizontal control, grading,storm drainage, well site and street plans, cost estimates, project specifications,typography, boundary ALTA, and as-built surveys. During his time at PCE, Mr. Yacobyhas managed many projects from start to finish. Jared Linney, EIT | 10% Jared Linney brings to Precision Civil Engineering, Inc. his experience with knowledge of building codes and ADA policies to ensure that each project has proper drainage and is ADA compliant. Mr. Linney's areas of expertise include planning, grading, and drainage design, storm drainage design, street layout, and design, sewer and water system layout and design. He is the key liaison between clients and public agencies, advocating clients' needs and goals while considering public agency requirements. Craig Roberts, PE | 20% Craig Roberts has 18 years of professional experience in the fields of environmental engineering and water resource management, performing tasks ranging from hydraulic and hydrologic modeling to civil infrastructure design, and land surveying. He has completed designs for stream and habitat restoration projects, bank stabilization, flood control, irrigation, sanitary sewer and storm drain projects. He is considered an expert in hydraulic and hydrologic studies and design. Nathan Gleaves, Vice-President and project manager at Precision Civil Engineering, Inc., ensures projects are ADA compliant and properly drained. He oversees engineering aspects, acting as a central communication hub between clients, team members, architects, and consultants. His expertise includes planning, grading, drainage, street layout, and sewer and water systems. He also coordinates with public agencies and ensures site changes are well-integrated into our designs. Nathan (Nate) Gleaves, PE | 15% Peter Cohrs, PLS | 20% Peter Cohrs is a professional land surveyor and has been licensed in the State of California for over 37 years. He has a broad experience in a diversity of fields and is an expert in boundary determination, research, and mapping compilation. Mr. Cohrs has had over a hundred maps recorded for residential and commercial development, has numerous maps in the review process for various cities and counties, and has completed many ALTA/NSPS Land Title Survey maps throughout the State of California. Ryan Jackson brings 10 years of Land Surveying expertise to Pour team and specialize in subdivision design and effective control network design. Mr. Jackson is proficient at retracting real property boundaries and mitigating potential errors with in survey observations. His skillset has helped him establish curriculum for interoffice training andemployee development with respect to workflow procedures. Ryan Jackson, PLS | 10% Lisette Cenedejas | 10%Lisette Cendejas is a Project Engineer with seven years at Precision Civil Engineering,specializes in hydraulic and water resources engineering. She has been instrumentalin master planning large communities, performing complex calculations, developingmodels, and authoring reports. Her expertise includes municipal service reviews,SWPPPs, tract and parcel maps, improvement plans, cost estimates, and proposals. 11 PCE has contracted with the City of Los Banos for On-Call Engineering Services, Interim Public Works Director and City Engineering. Services provided to date include:
third-party review of subdivision maps, plans, legal descriptions, and specifications updating the City's standards and specifications
creating plans and specifications for Capital Improvement Projects daily divisional operations and staff reportings
storm drain project
APN audit report for landscape lighting districts
01 CITY OF LOS BANOS | 2019- PRESENT | $400,000
Agency Reference: Sarah Orozco,
Engineering Technician | (209) 827-7056
[email protected]
PCE Project Manager: David Yacoby,
Senior Project Manager | (559) 449-4500
[email protected]
General Information Background Services and History Response Time Public A gencies References Sample of
Work
Appendix
PCE is the contracted consultant for the SKF CSD. PCE is providing 16 hours in-house weekly to support the needs of the District and preform the necessary engineering assignments. Scope of work includes:
construction standards updates
mater plan review and update to the Audit Plan
construction inspection
subdivision review
GIS oversite
consultant management
02 SELMA-KINGSBURG-FOWLER COUNTY SANITATION DISTRICT | 2024- PRESENT | $185,000
Agency Reference: Veronica Cazares, General
Manager | (559) 897-6500
[email protected]
PCE Project Manager: Jared Linney, Project
Manager | (559) 449-4500
[email protected]
The following is a representative sample of projects Precision Civil Engineering, Inc. (PCE) has successfully provided for Public Agencies.
PCE is the assigned City Engineer, Surveyor, and Construction Inspector for Orange Cove.
Assigned services:
park redesign through grant funds
water treatment system expansion and design
roadway and streetscape/storefront beautification program creation grant funding reporting and administration
daily divisional operations and staffing reports for City Council 03 CITY OF ORANGE COVE | 2023-PRESENT | $650,000
Agency Reference: Dario Dominguez, Assist City
Manager/Public Works Director | (559) 626-4488
| [email protected]
PCE Project Manager: Chris Howard, P.E.,
Senior Civil Engineer | (559) 449-4500
[email protected]
12 PCE was the contracted under a Community Development Block Grant to provide County Engineer and Construction Management services. The scope of work included:
topographic/boundary surveys, demolition plans, grading plans, and construction plans to improve Transportation Research Center in Atwater, California road improvement plans and geotechnical testing for the entrance of Castle Airport in Atwater, California
conduct geotechnical testing
construction administration and SWPPP inspection services develop a dust and erosion control plan
Request for Proposal development and submission
grant management with funding and construction timeline 04 COUNTY OF MERCED | 2019-PRESENT | $225,000
Agency Reference: Mark Hendrickson,
Community and Economic Development
Director (209) 385-7434
[email protected]
PCE Project Manager: Mat Ziff,
Construction Management Divisional
Manager | (559) 449-4500
[email protected]
PCE was interim City Engineer and Surveyor for the City of Merced. Duties included:
multiple street improvement plans, conceptual designs, and topographic surveys undertaking a project to create a Tiny Homes Ordinance along with updating various zoning codes
annexation exhibits for the University of Merced through the City of Merced 05 CITY OF MERCED | 2019-2021 | $200,000
Agency Reference: Scott McBride, City Manager
(209) 385-6834 | [email protected]
PCE Project Manager: Nathan Gleaves, VP
of Engineering | (559) 449-4500
[email protected]
General Information Background Services and History Response Time Public A gencies References Sample of
Work
Appendix
13 General Information Background Services and History Response Time Public Agencies References Sample of Work
Appendix
References and Referrals
The following are municipal client references. Additional client references can be provided, if needed.
City of Orange Cove: Dario Dominguez, Assist City Manager/Public Works Director | (559) 626-4488 | [email protected] City of Atwater: Greg Thompson, Community Development Director (209) 357-6370 | [email protected]
Fresno County: Debbie Paolinelli, Assistant County Administrative Officer | (559) 448-1710 | [email protected] City of Merced: Scott McBride, City Manager | (209) 385-6834 [email protected]
14 The following is a representative sample of projects Precision Civil Engineering, Inc. (PCE) has successfully provided for private development clients.
01 ROOT CREEK WATER DISTRICT | 2010-PRESENT | $1,500,000 PCE has worked with Riverstone Developments water district to update standard drawings, provide information in assisting with a fee schedule, update the storm water and sewer master plans, handle the legal and exhibits on infrastructure dedications, and set up the design of the main sewer trunk line to the master plan development's sewage treatment plant.
Client Reference: Julia Stornetta, General
Manager | (559) 255-2305 |
[email protected]
PCE Project Manager: Craig Roberts, VP of
Engineering | (559) 449-4500
[email protected]
PCE provided civil engineering services for the 2,225-acre master-planned community in the new growth area of southeast Madera County, CA which provides for a maximum of 6,578 residential units, 784,080 sq/ft of commercial use, 825,898 sq/ft of town center commercial and mixed-use, four elementary schools, a middle/high school, and 115 acres of public parks.
The project consisted of approximately 11 miles of water mains, 11 miles of sewer mains, and 5 miles of storm drain. The project also constructed 1 miles of interior roadways and 2 miles of Avenue 12 roadway. The project required hydraulic and hydrologic analysis for major storm breakover; as well as, blue line stream relocation and piping. Additionally, PCE was responsible for coordination with state and local agencies including the Department of Fish and Game; Caltrans; and, the Army Corps of Engineers.
02 RIVERSTONE DEVELOPMENT | 2010-PRESENT | $5,500,000
Client Reference: Nick Bruno, Project Manager
(559) 250-1832 | [email protected]
PCE Project Manager: David Yacoby,
Senior Project Manager | (559) 449-4500
[email protected]
PCE provided expertise in civil engineering and land surveying services for the Marketplace at El Paseo Phase 2 commercial project. The project consisted of several onsite improvements including coordination with the City of Fresno and the Fresno Metropolitan Flood Control District to prepare the grading and drainage plan, utility plan, lot line adjustments, the FMFCD drainage report, and the CFD annexation and perpetual maintenance agreement. PCE facilitated, coordinated, and attended meetings with the client and consultant team. PCE coordinated and attended meetings with the City of Fresno and FMFCD to obtain approvals of construction drawings throughout the duration of the project.
PCE also worked with the State Water Resources Control Board and the San Joaquin Valley Air Pollution Control District to prepare the SWPPP/ECP, Dust Control Plan/Permit, Dry Utility Coordination, and AIA/ISR.
03 MARKET PLACE AT EL PASEO | 2017-PRESENT | $500,000
Client Reference: Tab Johnson, Project Manager
| (714) 835-3332 [email protected]
PCE Project Manager: Craig Roberts, VP of
Engineering | (559) 449-4500
[email protected]
General Information Background Services and History Response Time Public Agencies References Sample of Work
Appendix
15 CITY CONTRACT NO. 2025-XX 21
{PLA2024}
11/2024
SERVICE REQUEST NO. ___
CONSULTANT: ________________________
PROJECT: ____________________________
THIS SERVICE REQUEST dated _____________________, is an addendum to the Agreement for Right of Way and Property Appraisal Services (“Agreement”) dated _____________ between the City of Turlock (“City”) and _____________________ (“Consultant“).
WHEREAS, upon execution, this Service Request shall be considered a part of the Agreement; and
WHEREAS, this Service Request establishes the Scope of Work and compensation amounts for specific Right of Way and Property Appraisal Services and authorizes Consultant to proceed with the project.
NOW, THEREFORE, the parties mutually agree as follows:
SCOPE OF WORK
1. City agrees to compensate Consultant for the required work in accordance with the terms of payment stipulated in the Agreement and this addendum. An itemized list of tasks and a detailed cost for the completion of the required work is attached hereto as Exhibit A to this Service Request No. ____. The cost for completion of the items of work shall not exceed _______________ and no/100ths Dollars ($____________).
2. All work associated with this Service Request shall conform to the requirements of the Agreement and this addendum and shall be completed to the satisfaction of City within ________ months of the Notice to Proceed.
3. Except as herein modified, all terms and conditions in the Agreement remain unchanged and are in full force and effect.
CITY OF TURLOCK, a municipal corporation CONSULTANT
By: __________________________________ By: ________________________________ William D. Morris, City Engineer
Title: _______________________________
Address: ____________________________
____________________________
Phone: _____________________________
City Council Staff Report
January 14, 2025
From: Christopher Fisher, Municipal Services Director
Prepared by: Stephen Fremming, P.E., Principal Civil Engineer Agendized by: Reagan M. Wilson, City Manager
1. ACTION RECOMMENDED:
Motion: Terminating the emergency determination made by the City Manager in response to the inoperative computer room air conditioning units at the Public Safety Facility pursuant to Public Contract Code 22050(c)(3)
2. DISCUSSION OF ISSUE:
On July 15, 2024, the City Manager declared an emergency and replacement of two (2) computer room air conditioning units located inside a server room at the Public Safety Facility (Attachment A) under the authority delegated to him by City of Turlock Resolution No. 2010-028 (Attachment B). The City Council has reaffirmed this emergency declaration in every Council meeting since then per requirements of Section 22050 of the Public Contract Code.
On July 23, 2024, the City Manager executed a contract with Champion Industrial Contractors, Inc. (Champion) in the amount of $299,377 for the construction of City Project No. 24-035 “Server Room AC Unit Replacement at the Public Safety Facility.” The replacement units have been installed and the project is substantially complete. Public Contract Code Section 22050(c)(3) requires the emergency action to be terminated by the governing body when it has reviewed the action and determines that conditions warrant it.
The new units are now operational and the emergency has been concluded. City staff will bring forward a separate Notice of Completion when all final punch list items have been completed and any necessary change order items have been negotiated.
3. BASIS OF RECOMMENDATION:
A. The project is substantially complete.
B. Pursuant to Public Contract Code § 22050(c)(3), the City Council is to terminate the emergency action at the earliest possible date that conditions warrant.
4. FISCAL IMPACT / BUDGET AMENDMENT:
The designated project account number for FY 24/25 for this project is Fund 118 “Measure A” account number 118-20-205.51413 “HVAC." This action is related to the conclusion of the emergency action only. Council allocated sufficient funds for this project under Resolution 2024-130 and the project is within budget. Staff will provide final project expense information at the time the Notice of Completion is brought before council for approval.
5. STAFF RECOMMENDATION:
Recommend approval.
Agenda Staff Report
1/14/2025
6. CITY MANAGER COMMENTS:
Recommend approval.
7. ENVIRONMENTAL DETERMINATION:
This project was found to be exempt from CEQA per Section 15302 (Replacement or Reconstruction) of the California Environmental Quality Act (CEQA) Guidelines on July 23, 2024, as this section of the guidelines exempts projects that involve replacement of existing facilities where located at the same site and having substantially the same purpose as the replaced facility. No additional environmental determination is required.
8. ALTERNATIVES:
A. City Council could choose not to terminate the emergency action. This alternative is not recommended because the project is substantially complete.
D. Provide staff with direction on how to proceed.
9. ATTACHMENTS:
1. Attachment A - Emergency Declaration
2. Attachment B - Resolution 2010-028
City Council Staff Report
January 14, 2025
From: Christopher Fisher, Municipal Services Director
Prepared by: Stephen Fremming, P.E., Principal Civil Engineer Agendized by: Reagan M. Wilson, City Manager
1. ACTION RECOMMENDED:
Resolution: Rescinding Resolution No. 2022-088 and adopting a new resolution authorizing the City Manager, Deputy City Manager, and Municipal Services Director to sign all documents, applications, assurances, and statements in regard to any and all Federal Highway Administration or any other federally-funded or state-funded projects, and authorizing the City Engineer to sign these documents for projects whose grant applications have previously been submitted by a duly authorized signatory
2. DISCUSSION OF ISSUE:
The City of Turlock utilizes both local funds and federal/state grant funds to deliver capital improvement projects. The use of federal and state grant funds requires the local agency's legislative body to approve applications, agreements, statements, invoices for reimbursement, reports, and other documents related to compliance with grant requirements for each individual project. For many years, the City Council of the City of Turlock has delegated signature authority to select City staff for the purpose of expediting the submittal and approval of these documents. This delegated authority allows City engineering staff to route these documents to authorized positions for signature and greatly enhances the City's flexibility in meeting grant requirements and timely reimbursement of grant funds. Resolution No. 2022-088 was passed and adopted on May 24, 2022 and delegated signature authority on documents related to federal and state grant funds to the the City Manager, Director of Public Works, Deputy Director of Public Works, City Engineer, and Development Services Director.
Since Resolution No. 2022-088 was passed, the Engineering Division has moved out of the Public Works Department and into the Municipal Services Department. With these organizational changes, staff seeks Council's approval to update the list of those positions that are delegated signature authority related to projects receiving federal and state grant funds. City staff is recommending the City Council authorize the City Manager, Deputy City Manager, and Municipal Services Director to sign all documents, applications, assurances, and statements in regard to any and all Federal Highway Administration or any other federally-funded or state-funded projects. The proposed resolution also grants delegated signature authority to the City Engineer to sign these documents for projects whose grant applications have previously been authorized.
3. BASIS OF RECOMMENDATION:
A. The Federal Highway Administration (FHWA) and the State of California require an authorizing Resolution by the local legislative body to delegate signature authority to one or more City officials when documents are not directly approved by the local legislative body.
Agenda Staff Report
1/14/2025
B. The resolution maintains the ability for City staff to route federal and state documents for signature for projects funded by federal and state grants and updates the list of positions authorized to sign these documents based on internal organizational changes.
4. FISCAL IMPACT / BUDGET AMENDMENT:
There is no fiscal impact associated with this item.
5. STAFF RECOMMENDATION:
Recommend approval.
6. CITY MANAGER COMMENTS:
Recommend approval.
7. ENVIRONMENTAL DETERMINATION:
The specified activity is not subject to the California Environmental Quality Act (CEQA) because “the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment” [Section 15060(c)(2)] in accordance with CEQA Guidelines.
8. ALTERNATIVES:
A. Not approve the Resolution and continue utilizing the delegated authority under Resolution No. 2022-088. Staff does not recommend this alternative as an update in authorized positions should be considered due to organizational changes that have occurred within the City since Resolution No. 2022-088 was approved.
B. Rescind Resolution No. 2022-088 and require one or more separate resolutions be prepared for Council's approval for each specific document that must be submitted which relate to a federal or state-funded project. Staff does not recommend this alternative as it would create a large administrative burden on the City and delay the process of applying for federal or state funding and could jeopardize awarded grants due to required project timelines.
9. ATTACHMENTS:
1. Draft Resolution
2. Resolution No. 2022-088 (to be rescinded)
BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK
RESOLUTION NO. 2025-
WHEREAS, the City of Turlock utilizes both local funds and federal and state grant funds to deliver capital improvement projects; and
WHEREAS, the use of federal and state grant funds requires the local agency's legislative body to approve applications, agreements, statements, invoices for reimbursement, reports, and other documents related to compliance with grant requirements for each individual project; and
WHEREAS, for many years, the City Council has delegated signature authority to select positions within the City for the purpose of expediting the submittal and approval of these documents enhancing the City's flexibility in meeting grant requirements and timely reimbursement of grant funds; and
WHEREAS, Resolution No. 2022-088 was passed and adopted on May 24, 2022 to delegate signature authority on documents related to federal and state grant funds to the City Manager, Director of Public Works, Deputy Director of Public Works, City Engineer, and Development Services Director, and
WHEREAS, internal organizational changes affecting City engineering staff provide an opportunity to update the list of positions delegated authority to sign these documents; and
WHEREAS, the specified activity is not subject to the California Environmental Quality Act (CEQA) because “the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment” [Section 15060(c)(2)] in }
}
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IN THE MATTER OF RESCINDING
RESOLUTION NO. 2022-088 AND
ADOPTING A NEW RESOLUTION
AUTHORIZING THE CITY MANAGER,
DEPUTY CITY MANAGER, AND
MUNICIPAL SERVICES DIRECTOR TO
SIGN ALL DOCUMENTS, APPLICATIONS,
ASSURANCES, AND STATEMENTS IN
REGARD TO ANY AND ALL FEDERAL
HIGHWAY ADMINISTRATION OR ANY
OTHER FEDERALLY-FUNDED OR STATEFUNDED PROJECTS, AND AUTHORIZING
THE CITY ENGINEER TO SIGN THESE
DOCUMENTS FOR PROJECTS WHOSE
GRANT APPLICATIONS HAVE
PREVIOUSLY BEEN SUBMITTED BY A
DULY AUTHORIZED SIGNATORY
Resolution No. 2025-
accordance with CEQA Guidelines.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Turlock does hereby rescind Resolution No. 2022-088 and adopt a new resolution authorizing the City Manager, Deputy City Manager, and Municipal Services Director to sign all documents, applications, assurances, and statements in regard to any and all Federal Highway Administration or any other federally-funded or state-funded projects and authorizing the City Engineer to sign these documents for projects whose grant applications have previously been submitted by a duly authorized signatory.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Turlock this 14th day of January, 2025, by the following vote:
AYES:
NOES:
NOT PARTICIPATING:
ABSENT:
ATTEST:
___________________________
Nichole Fiez, City Clerk,
City of Turlock, County of Stanislaus,
State of California
City Council Staff Report
January 14, 2025
From: Christopher Fisher, Municipal Services Director
Prepared by: Stephen Fremming, P.E., Principal Civil Engineer Agendized by: Reagan M. Wilson, City Manager
1. ACTION RECOMMENDED:
Motion: Authorizing staff to proceed with the advertisement for construction bids for City Project No. 21-003 “Fulkerth Road Widening” (Morris)
2. DISCUSSION OF ISSUE:
Construction drawings and specifications are ready to be advertised for construction bids for City Project No. 21-003 “Fulkerth Road Widening.” Staff requests City Council authorization to advertise the project for construction bids.
On October 8, 1996, the Turlock City Council entered into a Memorandum of Agreement (MOA) with the owners of the properties for the development of the properties now known as Turlock Auto Mall and the parcel located at the northeast corner of the intersection of Fulkerth Rd. and Tegner Rd. previously known as APN 023-015-028, now APN 088-010- 028. The MOA was approved as Resolution No. 96-146. In this MOA, the City agreed to provide development impact fee credits and install the Fulkerth Rd. frontage improvements along APN 088-010-028. On November 9, 2021, the City Council approved an amendment to the MOA with the owners of the properties for conveyance of property necessary to install these improvements. With the construction of the Amazon facility on the southwest corner of Fulkerth Avenue and Tegner Road and the construction of a traffic signal at this location, along with future development within the Turlock Regional Industrial Park, the frontage improvements along the Fulkerth Rd. frontage of APN 088-010-028 are needed.
City Project No. 21-003 “Fulkerth Road Widening” includes the following:
• Road widening to allow for two (2) vehicular lanes and one (1) bicycle lane for westbound traffic
• Installation of fire hydrants to meet spacing requirements per the City standards • Installation of curb, gutter, and curb-adjacent 8' wide sidewalk on the north side of Fulkerth Road
• One (1) pedestrian curb ramp on the northeast corner of the intersection of Fulkerth Road and Tegner Road
• Relocation of a berm for agricultural irrigation purposes • Relocation of a 10' tall signal pole (no mast) at the northeast corner of the intersection and related modifications to the existing traffic signal This project will be 100% funded from the Capital Facility Fee program. It is anticipated that staff will bring forward a request for award of bid in February or March of 2025, with construction being completed in late Spring 2025.
Agenda Staff Report
1/14/2025
3. BASIS OF RECOMMENDATION:
A. Per Resolution 2009-247, City Council may grant authorization to advertise projects when the estimated construction costs exceed one million dollars.
4. FISCAL IMPACT / BUDGET AMENDMENT:
The total estimated project costs are displayed below:
Preliminary Engineering – City Staff $ 14,623
Preliminary Engineering – Consultants $ 96,350
Construction Cost Estimate $ 963,720
Construction Contingency $ 96,372
Construction Engineering $ 55,000
Construction Surveying $ 35,000
Materials Testing $ 35,000
Estimated Project Costs Total $ 1,296,065
The project is fully funded through Fund 305 Capital Facilities Fees (CFF) Roadways element. The project account is 305-40-440.51270 "Construction Project." Of the $1,296,065 in total estimated project costs, $106,223 was expended prior to the start of FY 24-25, resulting in an estimated $1,189,842 in project costs in FY 24-25. The FY 24-25 budget includes $1,600,000 in the project account number, of which $1,240,000 has been identified for use on the project. No additional budget appropriation is estimated to be needed at this time. Staff will provide a more accurate total project cost estimate at the time of the request for award of bid for the construction contract.
5. STAFF RECOMMENDATION:
Recommend approval.
6. CITY MANAGER COMMENTS:
Recommend approval. Recommend Approval
7. ENVIRONMENTAL DETERMINATION:
This action is not subject to the provisions of the California Environmental Quality Act (CEQA) in accordance with Section 15378 (Project) of the CEQA guidelines. This action consists of “organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment” and therefore is not considered a project.
8. ALTERNATIVES:
A. Council could choose to not authorize City staff to advertise the project. Staff does not recommend this alternative because the project plans are complete and ready to be advertised and funding has been identified as sufficient to construct the project.
9. ATTACHMENTS:
1. 21-003 PROJECT LOCATION MAP
Agenda Staff Report
1/14/2025
PROJECT LOCATION MAP
CITY PROJECT NO. 21-003 “FULKERTH AVENUE WIDENING”
Road widening area
City Council Staff Report
January 14, 2025
From: Christopher Fisher, Municipal Services Director
Prepared by: Selena Estrada, Water Treatment Plant Manager Agendized by: Reagan M. Wilson, City Manager
1. ACTION RECOMMENDED:
Resolution: Amending the FY 2024-25 municipal budget within Fund 450 “SRWA” by reducing account number 450-53-550.43314 - Contract Help - Service by $45,600 and increasing account number 450-53-550.51020 - Equipment Replacement by $45,600 and approving the purchase of one (1) CAT Compact Track Loader from Holt of California pursuant to the Sourcewell Contract No. 020223-CAT, in an amount not to exceed $130,523.67, in accordance with Turlock Municipal Code Section 2-7-08(b)(5) allowing use of joint, cooperative, or leveraged purchasing plans and not requiring an additional City bid procedure
2. DISCUSSION OF ISSUE:
Staff requests an amendment to Fund 450 "SRWA" and the approval to purchase one (1) CAT Compact Track Loader Model 255 05A HF for the SRWA Water Treatment Plant in an amount not to exceed $130,523.67.
The proposed track loader will be used to move and pile hydrated lime byproduct in the drying beds after it is unloaded from a dump trailer. As SRWA’s sole piece of machinery, it will also support various tasks such as moving sludge, repairing leaks and managing rainwater runoff areas through necessary dirt moving work. The new CAT Compact Track Loader will be backed by a 24 month or 2,000-hour standard warranty and a 60 month or 2500 hr. powertrain + hydraulic + tech Extended Warranty. Currently, we are utilizing a skid steer rented from United Rentals at a cost of $1,726 per month. Purchasing the CAT Compact Track Loader will eliminate this ongoing rental expense.
Turlock Municipal Code Section 2-7-08(b)(5) allows staff to directly purchase from companies that are a part of a cooperative purchasing agreement that have been solicited and awarded on a competitive basis. Sourcewell is a self-sustaining government organization which serves government, education and nonprofit organizations with a cooperative purchasing program that manages competitively solicited cooperative contracts for a wide array of products and services. Once a contract is awarded by Sourcewell, local agencies can directly purchase from the vendor. As members of Sourcewell, Turlock can take advantage of the cooperative purchasing agreements without conducting our own bid process.
Staff requests approval of the budget amendment and purchase of the track loader equipment.
3. BASIS OF RECOMMENDATION:
A. The SRWA Water Treatment Plant needs the proper equipment to maintain the Agenda Staff Report
1/14/2025
plant’s drying beds and perform other tasks.
B. In order to make the purchase, a budget amendment is required. There are available funds in account number 450-53-550.43314 - Contract Help - Service and the acceptable way to amend the budget in this manner is with Council action.
C. Sourcewell is a government agency that makes the buying process easier and more affordable by combining the purchasing power of many agencies into a single cooperative group. Contracts are competitively solicited to satisfy the public bidding process for its education, government, and nonprofit participating agencies.
Purchases from an agency like Sourcewell can be made pursuant to Turlock Municipal Code Section 2-7-08(b)(5).
D. Holt of California has Contract 020223-CAT awarded by Sourcewell with the desired track loader listed.
E. Purchases in excess of $100,000 require City Council resolution per Turlock Municipal Code Section 2-7-08 (e).
4. FISCAL IMPACT / BUDGET AMENDMENT:
The attached draft resolution would amend Fund 450 "SRWA" by reducing account number 450-53-550.43314 - Contract Help - Service by $45,600 and increasing account number 450-53-550.51020 - Equipment Replacement by $45,600 to provide funding for the purchase of the track loader as shown below. This is the only purchase the division will be making with this account this fiscal year.
450-53-550.51020 - Equipment Replacement
Current Available Balance $ 85,000.00
Purchase of Track Loader $ 130,523.67
Remaining Balance $ (45,523.67)
Budget Amendment Needed $ (45,600.00)
The proposed purchase will utilize funding from Fund 450 (SRWA); there is no impact to the General Fund. This purchase is proposed in accordance with Turlock Municipal Code 2-7-08(b)(5) as it was procured from a "joint, cooperative, or leveraged purchasing plan that [has] been solicited and awarded on a competitive basis." The total purchase price for one (1) CAT Compact Track Loader Model 255 05A HF is $130,523.67, which will be expensed to account number 450-53-550.51020 Equipment Replacement.
5. STAFF RECOMMENDATION:
Recommend approval.
6. CITY MANAGER COMMENTS:
Recommend approval.
7. ENVIRONMENTAL DETERMINATION:
This action is not subject to the provisions of the California Environmental Quality Act (CEQA) in accordance with Section 15378(b)(5) of the CEQA guidelines. This action consists of “organizational or administrative activities of governments that will not result in Agenda Staff Report
1/14/2025
direct or indirect physical changes in the environment” and therefore is not considered a project.
8. ALTERNATIVES:
A. Do not approve the equipment purchase. This alternative is not recommended due to continuous rental costs as the equipment is necessary to move the hydrated lime byproduct and other miscellaneous dirt moving work.
9. ATTACHMENTS:
1. Draft Resolution
2. Quote
BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK
RESOLUTION NO. 2025-
WHEREAS, the Stanislaus Regional Water Authority (SRWA) Water Treatment Plant needs a track loader to maintain the plant’s drying beds and perform other tasks; and
WHEREAS, currently, staff rent equipment at a cost of $1,726 per month; purchasing a track loader will eliminate this ongoing rental expense; and WHEREAS, Turlock Municipal Code Section 2-7-08(b)(5) allows staff to directly purchase from companies that are a part of a cooperative purchasing agreement that have been solicited and awarded on a competitive basis; and WHEREAS, Sourcewell is a government agency that makes the buying process easier and more affordable by combining the purchasing power of many agencies into a single cooperative group through cooperative purchasing agreements, and WHEREAS, the City of Turlock is a member of Sourcewell and can purchase the requested equipment using Sourcewell Contract No. 020223-CAT; and WHEREAS, in order to make the purchase, a budget amendment of $45,600 from account number 450-53-550.43314 - Contract Help - Service to account number 450-53- 550.51020 - Equipment Replacement is required; and
}
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IN THE MATTER OF AMENDING THE FY
2024-25 MUNICIPAL BUDGET WITHIN
FUND 450 “SRWA” BY REDUCING
ACCOUNT NUMBER 450-53-550.43314 -
CONTRACT HELP - SERVICE BY $45,600
AND INCREASING ACCOUNT NUMBER
450-53-550.51020 - EQUIPMENT
REPLACEMENT BY $45,600 AND
APPROVING THE PURCHASE OF ONE (1)
CAT COMPACT TRACK LOADER FROM
HOLT OF CALIFORNIA PURSUANT TO
THE SOURCEWELL CONTRACT NO.
020223-CAT, IN AN AMOUNT NOT TO
EXCEED $130,523.67, IN ACCORDANCE
WITH TURLOCK MUNICIPAL CODE
SECTION 2-7-08(B)(5) ALLOWING USE OF
JOINT, COOPERATIVE, OR LEVERAGED
PURCHASING PLANS AND NOT
REQUIRING AN ADDITIONAL CITY BID
PROCEDURE
Resolution No. 2025-
WHEREAS, this action is not subject to the provisions of the California Environmental Quality Act (CEQA) in accordance with Section 15378(b)(5) of the CEQA guidelines because this action consists of “organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment” and therefore is not considered a project.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Turlock does hereby amend the FY 2024-25 municipal budget within Fund 450 “SRWA” by reducing account number 450-53-550.43314 - Contract Help - Service by $45,600 and increasing account number 450-53-550.51020 - Equipment Replacement by $45,600 and approve the purchase of one (1) CAT Compact Track Loader from Holt of California pursuant to the Sourcewell Contract No. 020223-CAT, in an amount not to exceed $130,523.67, in accordance with Turlock Municipal Code Section 2-7-08(b)(5) allowing use of joint, cooperative, or leveraged purchasing plans and not requiring an additional City bid procedure.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Turlock this 14th day of January, 2025, by the following vote:
AYES:
NOES:
NOT PARTICIPATING:
ABSENT:
ATTEST:
___________________________
Nichole Fiez, City Clerk,
City of Turlock, County of Stanislaus,
State of California
Quote 160745-01
Dec 4, 2024
CITY OF TURLOCK
Account # 0138559
Attention: David Barr
New Caterpillar Model: 255 HF Compact Construction Equipment with all standard equipment in addition to the additional specifications listed below:
STOCK NUMBER: M24867 SERIAL NUMBER: 0FL705477 YEAR: 2024 SMU: 0
ADDITIONAL SPECIFICATIONS
Reference # Description of Material and Equipment Reference # Description of Material and Equipment 586-0258 255 05A COMPACT TRACK LOADER 593-7244 DOOR, CAB, POLYCARBONATE 651-8304 CAB PACKAGE, ULTRA 594-2212 HEATER, ENGINE COOLANT, 120V 585-9684 HYDRAULICS, PERFORMANCE, HIGH FLOW
(HP3) 579-2324 PRODUCT LINK, CELLULAR PLE643
579-2311 WORKLIGHTS,LED,FRONT/REAR/SIDE 585-9676 COUNTERWEIGHT,MACHINE,EXTERNAL 585-9836 COMFORT PKG, ENCLOSED CAB,HVAC 586-0091 GUARDING / SEALING PKG, (HD0) 585-9588 SEAT,AIR SUSPENSION,HEAT/VENT 590-1211 FUEL, ELECTRIC PRIMING 601-6604 PACKAGE, TECHNOLOGY (T5) 594-1466 TRACK,RUBBER,400MM(15.7 IN)BAR 585-9666 FAN, COOLING, DEMAND 651-8586 INTEGRATED RADIO 586-0291 QUICK COUPLER, HYD, SELF LEVEL ***ATTACHMENTS*** 640-5405 HOSE GUIDE, ATTACHMENT A53268 BUCKET-GP, 74'', BOLT ON EDGE- A53268 642-3004 IDLER WHEELS, TRIPLE FLANGE 565-4832 BROOM, BA118, HYD.ANGLE, POLY/WIRE 579-2312 REAR LIGHTS
WARRANTY INFORMATION
Standard Warranty: 24 months or 2,000 hours
Extended Warranty: 60 MO or 2500 HR POWERTRAIN + HYDRAULICS + TECH CSA Dry Filter Parts Kit - 24 MO or 1000 HR
Machine Price $127,727.60
Sourcewell Discount off Machine (21%) Contract#020223 -$26,822.80 Machine Sell Price $100,904.80
Bucket and Broom Attachments $14,291.71
Ext Warranty + CVA $3,121.08
Delivery/PDI/Product Link $1,842.29
Net Balance Due $120,159.88
Sales Tax (8.625%) $10,363.79
After Tax Balance $130,523.67
Quote 160745-01
STANDARD EQUIPMENT
POWERTRAIN - Cat C2.8T turbocharged diesel engine - - Gross horsepower per ISO 14396 - 74.2 hp (55.3 kW) - - Glow plugs starting aid - - Liquid cooled, direct injection - Air cleaner, dual element, radial seal - S-O-S sampling valve, hydraulic oil - Ecology drain - coolant - Filter, hydraulic supply, cartridge type - Filter, hydraulic return, cartridge type - Filter, canister type, engine oil - Filter, canister type, fuel and water separator - Radiator / hydraulic oil cooler (side-by-side) - Spring applied, hydraulically released, - parking brakes - Hydrostatic transmission - Lockable fuel cap - Auto engine idle UNDERCARRIAGE - Torsion Suspension (4 independent torsion axles) - Two speed travel - Integrated tie downs on track frame (4) - HYDRAULICS - Selectable control pattern - ISO or H - Electro/hydraulic implement control - Electro/hydraulic hydrostatic - transmission control - Speed sensor guarding - Heavy duty flat faced quick disconnects - with integrated pressure release lever - ELECTRICAL - Work Tool Electrical Harness - Heavy duty battery - - includes battery disconnect with - lockout feature - 12 volt electrical system - 85 ampere alternator - LED work lights - Auto reverse lights - Switch backlighting - Interior LED dome light - Backup alarm - Electrical outlet, beacon - Courtesy lighting, exterior - Automatic Work light notification flash - when parking brake is released OPERATOR ENVIRONMENT - Operator warning system indicators: - - Air filter restriction - - Alternator output - - Armrest raised / operator out of seat - - Engine coolant temperature - - Engine oil pressure - - Glow plug activation - - Hydraulic supply filter restriction - - Hydraulic oil temperature - - Park brake engages - - Engine emission system - Control interlock system, when operator - leaves seat or armrest raised: - - Hydraulic system disables - - Hydrostatic transmission disables - - Parking brake engages - ROPS cab, tilt up - FOPS, Level I - Color LCD monitor: - - Creep speed control - - Drive response adjustment - - Implement response adjustment - - Drive Power Priority adjustment - - Language selection (x32) - - Date, Time, Units, and brightness settings - - Multi-operator Anti-theft Security - System & Monitoring - - Maintenance schedule and reminders - - Event and Diagnostic Code monitoring - - Smart Technology, enables use of - Smart Attachments - Gauges: fuel level, hour meter, - hydraulic temperature, battery - voltage, tachometer. - Cell Phone Storage Pocket - Cup Holder - Ergonomic contoured armrest - Independently adjustable, seat - mounted joystick controls. - Top and rear windows - Floormat - Headliner - Interior rear view mirror - Horn - Hand (dial) throttle, electronic - 12 volt power port - Rear window breaker hammer -
FRAMES - Lift linkage, vertical path - Chassis, one piece welded - Machine tie down points (9) - Removable panels for machine frame cleanout - Support, lift arm - Steel rear and front bumpers, welded - Fuel fill, machine right hand side - OTHER STANDARD EQUIPMENT - Steel engine door with replaceable louvers - Engine door - lockable - Extended life antifreeze (-37C, -34F) - Work tool attachment coupler - Hydraulic oil level sight gauge - Radiator coolant level sight gauge - Radiator expansion bottle - Cat ToughGuard TM hose - Hydraulic demand cooling fan - This quote is good for (60) days. Any machine quoted outside of HOLT of CALIFORNIA's inventory is subject to revision All quotes are subject to credit approval and prior sale. Any quoted interest rates are subject to change without notice. Quote is void unless machine is delivered, and remains, within HOLT of CALIFORNIA's Dealership territory for two years or unless the machine has at least 1000 hours if delivered outside of Holt's territory.
THE ADDITIONAL TERMS AND CONDITIONS ON THE REVERSE SIDE ARE PART OF AND INCORPRORATED IN THIS AGREEMENT. THIS AGREEMENT SHALL NOT BE CONSIDERED ENFORCEABLE UNTIL ACCEPTED BY HOLT AND EXECUTED BY ITS OFFICE. ANY INDIVIDUAL SIGNING THIS AGREEMENT REPRESENTS AND WARRANTES THAT HE/SHE IS AT LEAST 18 YEARS OLD AND HAS THE AUTHORITY TO BIND CUSTOMER TO THE TERMS OF THE AGREEMENT.
Accepted by DS_CustPrintName Date, ds-dt1
__________________________________ ___________________
(Please Print)
Signature CustomerSign
__________________________________________________
Sincerely,
Ronald Greenlee
Machine Sales Representative
Holt of California
[email protected]
209-540-3415
City Council Staff Report
January 14, 2025
From: Christopher Fisher, Municipal Services Director
Prepared by: Randy Jones, P.E., Sr. Civil Engineer
Agendized by: Reagan M. Wilson, City Manager
1. ACTION RECOMMENDED:
Motion: Accepting improvements for City Project No. 20-002 "Southwest Quadrant Road Rehabilitation" and authorizing the City Engineer to file a Notice of Completion
2. DISCUSSION OF ISSUE:
On June 13, 2023, City Council approved an agreement with George Reed, Inc. of Modesto, CA for City Project No. 20-002 “Southwest Quadrant Road Rehabilitation.” The project rehabilitated aged pavement on multiple roads in the southwest quadrant of Turlock including construction of accessible pedestrian ramps within the footprint of the road work, installed infill curb, gutter, sidewalk, and driveway approaches in select areas, and placement of new traffic striping.
The road segments that were rehabilitated were:
• Alaska Street from West Main Street to Flower Street
• West Avenue North from West Main Street to Park Street • Sunnyside Street from Vermont Avenue to Spruce Street • S. Orange Street from Castor Avenue to South Avenue
Change Order Summary:
Amount Approval Date
Original Contract $1,347,927.50 June 13, 2023
Change Order No. 1 $ 20,760.38 December 1, 2023
Change Order No. 2 $ 18,933.41 January 4, 2024
Change Order No. 3 $ 87,719.65 September 23, 2024
Adjusted Total Contract $1,475,340.94
Change Order No. 1 was approved by the City Engineer in accordance with the City’s Change Order policy identified in Resolution No. 2023-070. Change Order No. 1 was in the amount of $20,760.38 and consisted of:
• Relocaiton of a portion of an existing fence on Sunnyside Drive due to installation of in-fill curb, gutter, sidewalk, and access ramps.
• Additional work to underground an overhead electrical line to the new point of Agenda Staff Report
1/14/2025
connection for a new street light on Orange Avenue.
Change Order No. 2 was approved by the City Engineer in accordance with the City’s Change Order policy identified in Resolution No. 2023-070. Change Order No. 2 was in the amount of $18,933.41 and consisted of:
• Sewer manhole replacement on Orange Avenue. In preparation to grind the existing road, the contractor lowers existing utility iron lids. During this process, the contractor informed the staff that the existing brick manhole was in disrepair and this method could not be performed. Staff requested the contractor to replace the existing manhole with a new City Standard manhole.
Change Order No. 3 was approved by the City Engineer and City Manager in accordance with the City’s Change Order policy identified in Resolution No. 2023-070. Change Order No. 3 was in the amount of $87,719.65 and consisted of:
• Additional demolition and grading for sidewalk and driveways. The project plans included installing in-fill curb, gutter, sidewalk, driveways, and access ramps along with replacing damaged concrete that had created drainage issues. During construction, the contractor needed to remove and replace additional concrete to be able to tie into the existing conditions and meet Americans with Disability Act requirements.
• Final quantity adjustment resulting in higher actual quantities than was estimated at bid time. The original contract price is based on quantities estimated from project plans. Actual quantities measured in the field at the end of the project are reconciled with the estimated bid quantities at the end of the project in the final change order. This final quantity adjustment resulted in an overall increase to the original contract amount due to concrete, aggregate base, and asphalt.
All work has been completed in accordance with the project plans and specifications. City staff requests Council authorization for the City Engineer to file a Notice of Completion.
3. BASIS OF RECOMMENDATION:
A. Improvements for City Project No. 20-002 "Southwest Quadrant Road Rehabilitation" have been completed.
B. California Civil Code Section 9204 allows a public entity to record a Notice of Completion as signed and verified by its agent.
4. FISCAL IMPACT / BUDGET AMENDMENT:
NOTE: No General Fund money was used for this project.
The total project construction costs are displayed below:
Agenda Staff Report
1/14/2025
Construction Contract Total
• George Reed, Inc.
$ 1,475,340.94
Staking
• GDR Engineering
$ 32,300.00
Materials Testing
• BSK and Associates
$ 18,757.50
Construction Engineering
• City Staff
$ 85,701.44
Total Construction Costs $ 1,612,099.88
All project expenses are charged to Fund 218 "Measure L - Local Streets and Roads, account number 218-40-461.51270 "Construction Project." Of the total $1,612,099.88 in construction costs, $1,538,332.83 was expensed in previous fiscal years, leaving $73,767.05 expensed in Fiscal Year 2024-25. The project account number includes adequate funding required for this project.
5. STAFF RECOMMENDATION:
Recommend approval.
6. CITY MANAGER COMMENTS:
Recommend approval.
7. ENVIRONMENTAL DETERMINATION:
This action is exempt from CEQA per Section 15301 (Existing Facilities) of the California Environmental Quality Act (CEQA) Guidelines as this section exempts projects that involve negligible expansion of use of the existing facility. This project included installing improvements within the current right-of-way to make repairs to an existing improvement.
8. ALTERNATIVES:
A. Council could choose not to authorize the City Engineer to file the Notice of Completion. Staff does not recommend this alternative as all work has been completed in accordance with the contract documents.
9. ATTACHMENTS:
1. Notice of Completion
2. Contract Change Order No. 1.1
Agenda Staff Report
1/14/2025
3. Contract Change Order 1.2
4. Contract Change Order No. 2
5. Contract Change Order No. 3
6. Final Quantities
ATTACHMENT A
RECORDED AT THE REQUEST OF:
CITY OF TURLOCK
WHEN RECORDED MAIL TO:
CITY OF TURLOCK
OFFICE OF THE CITY CLERK
156 S. BROADWAY, SUITE 230
TURLOCK, CA 95380-5454
NOTICE OF COMPLETION
CITY PROJECT NO. 20-002
SOUTHWEST QUADRANT ROAD REHABILITATION
Notice is hereby given that work on the above-referenced project located in various locations in Turlock, California, was completed by the undersigned agency on December 10, 2024. The contractor of work is George Reed, Inc. of Modesto, California, and the owner is the City of Turlock, 156 South Broadway, Suite 150, Turlock, California. Kindly refer to said Project Number on all communications relating to this work.
Date:
(Signature- William D. Morris, P.E., City Engineer, Owner’s Agent), City of Turlock
VERIFICATION
I, the undersigned, City Engineer of the owner of the aforesaid interest, have read this notice; I know and understand the contents thereof; and the facts stated therein are true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
CITY OF TURLOCK
___________________________
WILLIAM D. MORRIS, P.E.
CITY ENGINEER
OWNER’S AGENT
Executed on December 11, 2024 at Turlock, California, Stanislaus County City of Turlock CA
156 S Broadway Turlock, CA 95380
209-668-5520
Contract Change Order
Project Title SW Quadrant Road Rehab Contractor George Reed Inc.
Project Number 20-002 Contact Matthew Machado
Change Order Number 45 Phone 209-494-0267
Date Submitted Nov 28, 2023 10:20 AM Address 140 Empire Ave Modesto, CA 95354 Date Approved Dec 1, 2023 10:40 AM
You are hereby directed to make the herein changes from the plans and specifications or do the following work not included in the plans and specifications on the contract.
Bid Item Changes
New Line Items
45] Additional Fence on Sunnyside. Contract Qty: 1.00 LS @ $13883.38 = $13,883.38 By this change, time of completion and/or price adjustment is:
Time Extension: Yes [ ] No [ X ] If yes, # of days: 0
[ X ] The agreed Lump Sum price for this change order work is $13,883.38 [ ] The agreed cost for the Extra Work above will not exceed [ ] By Contract Unit Price [ ] By Force Account in accordance with Standard Specifications Summary:
Payment Adjustment: The total agreed cost of this Change Order is $13,883.38 Time Adjustment: 0 days
SW Quadrant Road Rehab #20-002 Page 1/2
City of Turlock CA
156 S Broadway Turlock, CA 95380
209-668-5520
Cost this Change Order $13,883.38 Statement of Contract Time Days Date Estimated or Exact Exact Date of Notice to Proceed 07/10/2023 Original Contract Price $1,347,927.50 Original Contract Days 75 Total of all Approved Changes $0.00 Computed Date of Completion 10/23/2023 Orders including this CCO $13,883.38 Time Extension Days this CCO 0 % of Original Contract 1.0 Total Time Ext Days all CCOs 0 Revised Contract Price $1,361,810.88 Extended Date of Completion 10/23/2023 Approved By:
1] Matthew Machado, Estimator / Project Manager - Nov 29, 2023 @ 7:39 AM 2] Randall Jones, Associate Civil Engineer - Nov 30, 2023 @ 8:25 AM 3] Bill Morris, City Engineer/City Surveyor - Dec 1, 2023 @ 10:40 AM We, the undersigned contractor, have given careful consideration of the change proposed and hereby agree, if the proposal is approved, that we will provide all equipment, furnish all materials except as may otherwise be noted above, and perform all services necessary for the work above as specified, and will accept as full payment, therefore, the prices shown above.
Bill Morris, City Engineer/City Surveyor - Dec 1, 2023 @ 10:40 AM If the Contractor does not sign this change order, his attention is directed to the requirements of the specifications as to proceeding with change order work and filing a written protest within the time therein specified.
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SW Quadrant Road Rehab #20-002 Page 2/2
City of Turlock CA
156 S Broadway Turlock, CA 95380
209-668-5520
Contract Change Order
Project Title SW Quadrant Road Rehab Contractor George Reed Inc.
Project Number 20-002 Contact Matthew Machado
Change Order Number 46 Phone 209-494-0267
Date Submitted Nov 28, 2023 10:21 AM Address 140 Empire Ave Modesto, CA 95354 Date Approved Dec 1, 2023 10:43 AM
You are hereby directed to make the herein changes from the plans and specifications or do the following work not included in the plans and specifications on the contract.
Bid Item Changes
New Line Items
46] Additional Electrical on Orange. Contract Qty: 1.00 LS @ $6877.00 = $6,877.00 By this change, time of completion and/or price adjustment is:
Time Extension: Yes [ ] No [ X ] If yes, # of days: 0
[ X ] The agreed Lump Sum price for this change order work is $6,877.00 [ ] The agreed cost for the Extra Work above will not exceed [ ] By Contract Unit Price [ ] By Force Account in accordance with Standard Specifications Summary:
Payment Adjustment: The total agreed cost of this Change Order is $6,877.00 Time Adjustment: 0 days
SW Quadrant Road Rehab #20-002 Page 1/2
City of Turlock CA
156 S Broadway Turlock, CA 95380
209-668-5520
Cost this Change Order $6,877.00 Statement of Contract Time Days Date Estimated or Exact Exact Date of Notice to Proceed 07/10/2023 Original Contract Price $1,347,927.50 Original Contract Days 75 Total of all Approved Changes $13,883.38 Computed Date of Completion 10/23/2023 Orders including this CCO $20,760.38 Time Extension Days this CCO 0 % of Original Contract 1.5 Total Time Ext Days all CCOs 0 Revised Contract Price $1,368,687.88 Extended Date of Completion 10/23/2023 Approved By:
1] Matthew Machado, Estimator / Project Manager - Nov 29, 2023 @ 7:39 AM 2] Randall Jones, Associate Civil Engineer - Nov 30, 2023 @ 8:25 AM 3] Bill Morris, City Engineer/City Surveyor - Dec 1, 2023 @ 10:43 AM We, the undersigned contractor, have given careful consideration of the change proposed and hereby agree, if the proposal is approved, that we will provide all equipment, furnish all materials except as may otherwise be noted above, and perform all services necessary for the work above as specified, and will accept as full payment, therefore, the prices shown above.
Bill Morris, City Engineer/City Surveyor - Dec 1, 2023 @ 10:43 AM If the Contractor does not sign this change order, his attention is directed to the requirements of the specifications as to proceeding with change order work and filing a written protest within the time therein specified.
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SW Quadrant Road Rehab #20-002 Page 2/2
1/4/2024
CITY OF TURLOCK
FINAL QUANTITIES
Project No. 20-002
Item Unit of Contractor's Final Actual Final Actual Bid Bid Total No. Item Description Measure Unit Price Quantities Amount Quantities Amount Difference 1 Mobilization and Demobilization LS $120,000.00 1.00 $120,000.00 1.00 $120,000.00 $0.00 2 Construction Project Sign EA $750.00 8.00 $6,000.00 8.00 $6,000.00 $0.00 3 Storm Water Pollution Prevention LS $10,000.00 1.00 $10,000.00 1.00 $10,000.00 $0.00 4 Traffic Control LS $156,295.00 1.00 $156,295.00 1.00 $156,295.00 $0.00 5 Earthwork, Scarification, and Grading LS $135,000.00 1.00 $135,000.00 1.00 $135,000.00 $0.00 6 Remove Existing Improvements LS $125,000.00 1.00 $125,000.00 1.00 $125,000.00 $0.00 7 Pothole Existing Utilities LS $15,000.00 1.00 $15,000.00 1.00 $15,000.00 $0.00 8 Irrigation Repairs ALLOW $7,500.00 0.66 $4,960.95 1.00 $7,500.00 ($2,539.05) 9 Relocate and Install Fences LS $33,000.00 1.00 $33,000.00 1.00 $33,000.00 $0.00 10 Remove Tree and Stump Grind EA $500.00 3.00 $1,500.00 3.00 $1,500.00 $0.00 11 Street Light EA $24,985.00 1.00 $24,985.00 1.00 $24,985.00 $0.00 12 Minor Concrete (Curb and Gutter) LF $65.00 1,560.00 $101,400.00 1,266.00 $82,290.00 $19,110.00 13 Minor Concrete (Flatwork/Access Ramps) SF $15.00 4,952.00 $74,280.00 5,040.00 $75,600.00 ($1,320.00) 14 Minor Concrete (Residential Driveway) SF $21.00 1,495.10 $31,397.10 1,173.00 $24,633.00 $6,764.10 15 Minor Concrete (Alley Approach) SF $30.00 592.00 $17,760.00 355.00 $10,650.00 $7,110.00 16 Access Ramp (Added Labor and Detectable Warning) EA $800.00 10.00 $8,000.00 10.00 $8,000.00 $0.00 17 Detectable Warning Surface LS $5,000.00 1.00 $5,000.00 1.00 $5,000.00 $0.00 18 Storm Drain Catch Basin (SD-2) EA $6,000.00 2.00 $12,000.00 2.00 $12,000.00 $0.00 19 Storm Pipe (10" ) LF $215.00 38.00 $8,170.00 38.00 $8,170.00 $0.00 20 Cold Plane Grinding (Alaska St) SY $1.40 4,071.00 $5,699.40 4,071.00 $5,699.40 $0.00 21 Cold Plane Grinding (Florence St) SY $1.40 0.00 $0.00 2,842.00 $3,978.80 ($3,978.80) 22 Cold Plane Grinding (West Avenue North) SY $1.40 5,479.00 $7,670.60 5,479.00 $7,670.60 $0.00 23 Cold Plane Grinding (South Orange St) SY $1.40 5,056.00 $7,078.40 5,056.00 $7,078.40 $0.00 24 Cold Plane Grinding (Sunnyside St) SY $1.40 2,577.00 $3,607.80 2,577.00 $3,607.80 $0.00 25 Aggregate Base CY $110.00 924.00 $101,640.00 591.00 $65,010.00 $36,630.00 26 Hot Mix Asphalt TON $78.00 2,934.00 $228,852.00 2,817.00 $219,726.00 $9,126.00 Southwest Quadrant Road Rehabilitation
27 Deep Lift (12" HMA) SF $6.50 3,489.00 $22,678.50 3,489.00 $22,678.50 $0.00 28 Adjust Frames and Covers to Grade (Storm and Sewer Manholes) EA $1,500.00 10.00 $15,000.00 10.00 $15,000.00 $0.00 29 Adjust Frames and Covers to Grade (Water and Survey Monument Boxes) EA $1,200.00 16.00 $19,200.00 16.00 $19,200.00 $0.00 30 Install Survey Monument Well EA $1,200.00 5.00 $6,000.00 5.00 $6,000.00 $0.00 31 Temporary Traffic Striping and Markings LS $2,500.00 1.00 $2,500.00 1.00 $2,500.00 $0.00 32 Pavement Striping (Detail 22) LF $4.00 2,619.00 $10,476.00 2,540.00 $10,160.00 $316.00 33 Pavement Striping (Detail 38) LF $4.00 55.00 $220.00 19.00 $76.00 $144.00 34 Pavement Markings SF $7.00 332.00 $2,324.00 268.00 $1,876.00 $448.00 35 Pavement Striping (12" White Bar) LF $6.00 196.00 $1,176.00 198.00 $1,188.00 ($12.00) 36 Pavement Striping (Crosswalk-White) SF $7.00 1,082.00 $7,574.00 1,500.00 $10,500.00 ($2,926.00) 37 Pavement Striping (Crosswalk-Yellow) SF $7.00 1,193.00 $8,351.00 1,250.00 $8,750.00 ($399.00) 38 Relocate Sign and Post EA $300.00 4.00 $1,200.00 2.00 $600.00 $600.00 39 Roadside Sign (R1-1) and Post EA $600.00 1.00 $600.00 1.00 $600.00 $0.00 40 Pavement Markers (Type BB) EA $25.00 12.00 $300.00 14.00 $350.00 ($50.00) 41 Traffic Signal Dectector System - West Avenue North LS $9,855.00 1.00 $9,855.00 1.00 $9,855.00 $0.00 42 Allowance for Unknown Utilities LS $10,000.00 1.00 $10,000.00 1.00 $10,000.00 $0.00 43 Allowance for Road Section Remediation LS $50,000.00 1.00 $50,000.00 1.00 $50,000.00 $0.00 44 All other items of work not included in other bid items LS $5,200.00 1.00 $5,200.00 1.00 $5,200.00 $0.00 SUB-TOTAL CONTRACT ITEMS = $1,416,950.75 $1,347,927.50 $69,023.25 C.O. # CHANGE ORDERS
1.1 Additional Fence Remove and Replace on Sunnyside LS 1.00 $13,883.38 $13,883.38
1.2 Additional Electrical on Orange LS 1.00 $6,877.00 $6,877.00
2.1 Sewer Manhole Replacement on Orange LS 1.00 $18,933.41 $18,933.41
3.1 Additional Demo and Grading for Driveways LS 1.00 $18,696.40 $18,696.40 SUB-TOTAL CHANGE ORDER ITEMS = $58,390.19 $0.00 $58,390.19 TOTAL PROJECT = $1,475,340.94 $1,347,927.50 $127,413.44 City Council Staff Report
January 14, 2025
From: Christopher Fisher, Municipal Services Director
Prepared by: Lupe Madrigal, Staff Services Analyst
Agendized by: Reagan M. Wilson, City Manager
1. ACTION RECOMMENDED:
Resolution: Authorizing the submittal of a grant application to the State Water Resources Control Board for the treatment of emerging contaminants in the City of Turlock’s water distribution system and authorizing the Municipal Services Director or his/her designee to sign any and all necessary documents
2. DISCUSSION OF ISSUE:
On November 21, 2021 the Federal Government signed the Bipartisan Infrastructure Law (BIL), also known Infrastructure Investment and Jobs Act (IIJA). It includes $50 billion to the U.S. Environmental Protection Agency (EPA) to strengthen the nation’s drinking water and waste water systems. The BIL provides $5 billion through the Clean Water State Revolving Fund (CWSRF) to reduce people’s exposure to emerging contaminants (EC) through their drinking water and to help address discharges through wastewater and, potentially, nonpoint sources. The BIL provides EC funding through the SRF’s that must be distributed to communities entirely as forgivable loans and grants.
Funding for these loans & grants are available through the State Water Resources Control Board (SWRCB) and Financial Assistance Application Submittal (FAAST). The City is working with a professional consultant, Provost and Pritchard Engineering Group, in assisting the City preparing and submitting four total packages, including a General, Environmental, Technical, and Financial packages.
The project the City is submitting for grant eligibility is the Well 35 Well Head Treatment project but this may change, with SWRCB authorization, to meet the needs of the City.
The project includes treatment for both 123-TCP and arsenic and may require the purchase of additional property to construct the necessary treatment systems. Treatment system requirements are outlined below:
• Arsenic Treatment (two reaction tanks and two filter vessels) • Granulated Activated Carbon (GAC) Vessels (six vessels) • Backwash Tank (bolted steel)
• Well Pump Modifications (upsized bowl assembly, motor, and starter) • Chemical Tanks and Metering Pumps
• Electrical, Instrumentation & Control Modifications
• Process Piping, Valves, Appurtenances
• Backwash Piping
• Sanitary Sewer Extension with Five Cleanouts
• Two Sanitary Sewer Manholes
• Concrete Pads
Agenda Staff Report
1/14/2025
• Pavement
The installation of wellhead treatment for 123-TCP and arsenic removal at the existing Well 35 site serves to ensure a high-quality local drinking water source, ensure the groundwater supplied by the well is compliant with current and future state and federal water quality regulatory requirements, and improve supply reliability for the disadvantaged community of Turlock.
The SWRCB can authorize eligible project(s) up to one hundred percent (100%) of the project cost, for eligible public water system, as principal forgiveness or grants. The maximum dollar amount set at $10,000,000 dollars based on the project(s) eligibility.
In order to proceed expeditiously in this process, it is recommended that City Council authorize the Municipal Services Director or his/her designee to sign & file all four (4) packages, including the Financial Assistance Application; provide the assurances, certifications, and commitments required for this application; and carry out the responsibilities under the financing agreement, including certifying disbursement requests on behalf of the City of Turlock and maintaining compliance with applicable state and federal laws. This resolution, upon adoption and signature, will be included in the application packet.
3. BASIS OF RECOMMENDATION:
1. The City of Turlock is eligible to receive up to $10 million in funding from the State Water Resources Control Board to treat emerging contaminants.
2. The required documents for the funding application include a resolution authorizing the submittal and delegating authority to the Municipal Services Director his/her designee(s) to sign and execute all documents necessary to secure payment.
4. FISCAL IMPACT / BUDGET AMENDMENT:
There is no fiscal impact associated with the submission of the Financial Assistance Application.
5. STAFF RECOMMENDATION:
Recommend approval.
6. CITY MANAGER COMMENTS:
Recommend approval.
7. ENVIRONMENTAL DETERMINATION:
This action is not subject to the provisions of the California Environmental Quality Act (CEQA) in accordance with Section 15378(b)(5) of the CEQA guidelines. This action consists of “organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment” and therefore is not considered a project.
This action is not subject to the provisions of the National Environmental Policy Act (NEPA) Agenda Staff Report
1/14/2025
in accordance with Section 102 in Title 1 of the Act. It requires federal agencies to incorporate environmental considerations in their planned decision-making through a systematic, interdisciplinary approach.
The projects submitted for consideration with this authorized resolution may or may not be subject to CEQA and NEPA.
8. ALTERNATIVES:
A. Not apply for the funding from the State Water Resources Control Board. This option is not recommended as it would result in a loss of funding for the City of Turlock’s water distribution system.
9. ATTACHMENTS:
1. Draft Resolution
BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK
IN THE MATTER OF AUTHORIZING THE } RESOLUTION NO. 2025- SUBMITTAL OF A GRANT APPLICATION }
TO THE STATE WATER RESOURCES }
CONTROL BOARD FOR THE TREATMENT }
OF EMERGING CONTAMINANTS IN THE }
CITY OF TURLOCK’S WATER }
DISTRIBUTION SYSTEM; AND }
AUTHORIZING THE MUNICIPAL }
SERVICES DIRECTOR OR HIS/HER }
DESIGNEE TO SIGN ANY AND ALL }
NECESSARY DOCUMENTS }
}
WHEREAS, the City of Turlock has the authority to construct, operate, and maintain the City of Turlock Water System; and
WHEREAS, the City of Turlock desires to enhance the provision and protection of the drinking water supplied to its customers; and
WHEREAS, the City of Turlock water Well 35 is nonoperational for not meeting Federal and State drinking water standards; and
WHEREAS, the Federal Government (Bipartisan Infrastructure Law; aka Investment and Jobs Act), the Environmental Protection Agency and State Water Resource Control Board (State Revolving Funds) have a grant opportunity for water systems affected by emerging contaminant(s) in disadvantage communities; and WHEREAS, this action is not subject to the provisions of the California Environmental Quality Act (CEQA) in accordance with Section 15378(b)(5) of the CEQA guidelines because it consists of “organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment” and therefore is not considered a project; and
WHEREAS, this action is not subject to the provisions of the National Environmental Policy Act (NEPA) in accordance with Section 102 in Title 1 of the Act which requires federal agencies to incorporate environmental considerations in their planned decision-making through a systematic, interdisciplinary approach; and WHEREAS, the projects submitted for consideration with this authorized resolution may or may not be subject to CEQA and NEPA and those considerations will be presented to Council at that time.
NOW, THEREFORE, BE IT RESOLVED by the City of Turlock Council that, the Municipal Services Director of the City of Turlock is hereby authorized and directed to Resolution No. 2025-
sign and file, for and on behalf of the City, a Financial Assistance Application for a financing agreement from the State Water Resources Control Board for the City’s water distribution systemdesign and construction of the Well 35 Treatment Project; and BE IT FURTHER RESOLVED that the Municipal Services Director or his/her designee of the City of Turlock is hereby designated to provide the assurances, certifications, and commitments required for the financial assistance application, including executing a financial assistance agreement from the State Water Resources Control Board and any amendments or changes thereto; and
BE IT FURTHER RESOLVED that the Municipal Services Director or his/her designee of the City of Turlock is hereby designated to represent the City in carrying out the responsibilities under the financing agreement, including certifying disbursement requests on behalf of the City of Turlock and compliance with applicable state and federal laws.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Turlock this 14th day of January, 2025, by the following vote:
AYES:
NOES:
NOT PARTICIPATING:
ABSENT:
ATTEST:
__________________________
Nichole Fiez, City Clerk,
City of Turlock, County of Stanislaus,
State of California
City Council Staff Report
January 14, 2025
From: Isaac Moreno, Finance Director
Prepared by: Nadine Silva, Principal Accountant
Agendized by: Reagan M. Wilson, City Manager
1. ACTION RECOMMENDED:
Resolution: Making certain findings and determinations in compliance with Section XIII.B of the California Constitution and Section 7910 of the California Government Code and setting the Fiscal Year 2024-2025 Appropriation Limit for the City of Turlock
2. DISCUSSION OF ISSUE:
Annually, cities throughout California establish their Appropriation Limit under Article XIII.B of the California Constitution. The Appropriation Limit represents the level of city expenditures that can be funded using tax dollars. This calculation has its origin in Proposition 4, commonly known as the Gann Initiative; thus this calculation is sometimes referred to as the Gann Limit.
Proposition 4 was passed by California voters in November 1979 and places limits on the amount of tax revenue which can be spent by governmental entities on an annual basis.
Prop 4 became effective in Fiscal Year 1980-81 and used Fiscal Year 1978-79 revenues as the base for its calculations. The calculations were further refined by the passage of Proposition 111 in June 1990. The base year revenues are increased annually by a factor which combines the governmental entity’s population growth rate and the increase or decrease in the California per capita personal income. Cities may choose to use their own population growth rate or their county’s population growth rate and typically choose whichever is larger.
3. BASIS OF RECOMMENDATION:
The Appropriation Limit provides for managed growth in the revenue received from the proceeds of taxes. The compliance requirements set forth the base year revenue from tax proceeds and each subsequent year’s growth in tax-based revenue is limited by a combination of population growth and cost-of-living growth.
The City of Turlock makes an annual determination of the most advantageous method for setting its annual limit. In the event the City was in the position of receiving increased tax proceeds which would exceed the limits authorized under the above compliance requirements, the City may place itself in the position of being required to pay back any accumulated tax over collections within the next two fiscal years.
The City is currently in no danger of reaching the limit as the 2024-2025 Appropriation Limit is $77,948,457 while proceeds from taxes are only $61,749,501 or approximately 79% of the amount allowed (see Attachment 2 for details).
4. FISCAL IMPACT / BUDGET AMENDMENT:
There is no fiscal impact to the City’s budget as the calculations reflect the budgets the City Agenda Staff Report
1/14/2025
Council has already approved for adoption and the limit exceeds the appropriations subject to limitation.
5. STAFF RECOMMENDATION:
Recommend approval.
6. CITY MANAGER COMMENTS:
Recommend approval.
7. ENVIRONMENTAL DETERMINATION:
This action is not subject to the provisions of the California Environmental Quality Act (CEQA) in accordance with Section 15378(b)(5) of the CEQA guidelines. This action consists of “organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment” and therefore is not considered a project.
8. ALTERNATIVES:
No alternative is provided as the adoption of the annual Appropriation Limit is required by California law.
9. ATTACHMENTS:
1. Appropriation Limit 2024-2025 Resolution
2. Appropriation Limit 2024-2025 Calculation
BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK
IN THE MATTER OF MAKING CERTAIN } RESOLUTION NO. 2025-XXX FINDINGS AND DETERMINATIONS IN }
COMPLIANCE WITH SECTION XIII.B OF }
THE CALIFORNIA CONSTITUTION AND }
SECTION 7910 OF THE CALIFORNIA }
GOVERNMENT CODE AND SETTING THE }
FISCAL YEAR 2024-2025 APPROPRIATION }
LIMIT FOR THE CITY OF TURLOCK }
}
WHEREAS, new cost of living factors and new population factors have been established for determining the City’s annual appropriation limit.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Turlock does hereby:
1. Establish the City of Turlock’s Appropriation Limit for the 2024-2025 Fiscal Year to be $77,948,457, in compliance with Article XIII.B of the Constitution of the State of California and Section 7910 of the California Government Code. The total appropriations subject to limitation are 61,749,501 (refer to Attachment 2).
2. Select the County’s population growth factor of 1.0055% for use in the computation of such limitation for Fiscal Year 2024-2025.
3. Select California’s Per-Capita Personal Income cost-of-living factor of 3.62% to be used in the computation of the limitation for Fiscal Year 2024-2024. The City reserves the right to change this selection at some future time when necessary information becomes available on a regular and legislated basis.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Turlock this 14th day of January, 2025, by the following vote:
AYES:
NOES:
NOT PARTICIPATING:
ABSENT:
ATTEST:
___________________________
Nichole Fiez, City Clerk,
City of Turlock, County of Stanislaus,
State of California
Attachment 2
Per Capita
Personal Population
Income Per Capita Population Change
Change Ratio Change* Ratio Factor Limit
from Dept of
Finance letter
from Dept of
Finance letter 71,998,615$
FY 23-24 4.44 1.0444 -0.51 0.9949 1.039100 74,813,761$
FY 24-25 3.62 1.0362 0.55 1.0055 1.041900 77,948,457$
* Population change used is the greater of the annual population change for the City of Turlock or Stanislaus County as published by the Department of Finance - Price and Population Information Subject to Appropriation Limit
Secured and Unsecured Property Taxes 9,850,200
Sales and Use Tax 37,067,017
Hotel/Motel Tax 1,945,000
Business License Taxes 1,015,200
Prop 172 Sales Tax 416,000
Property Taxes in Lieu of Motor Vehicle 9,306,000
Interest Income Allocated to Revenues Subject to Appropriation Limit 2,150,084 Total Subject to the Appropriations Limit 61,749,501 79% % of Tax Revenue
Appropriations Limit 77,948,457
Non Tax Proceeds 16,198,956
% of Non Tax Revenue 21%
City of Turlock
Calculation of the Appropriation Limit
Fiscal Year 2024-2025
City Council Staff Report
January 14, 2025
From: Christopher Fisher, Municipal Services Director
Prepared by: Fred Pezeshk, P.E., Roads Program Manager
Agendized by: Reagan M. Wilson, City Manager
1. ACTION RECOMMENDED:
Resolution: Approving Amendment No. 6 for Task Order 3A under the terms of the Master Agreement (City Contract No. 2023-109) with Mark Thomas & Company, Inc. (Sacramento, California office) for Engineering Design Services for the City of Turlock’s Roads Initiative Program in the amount of $178,940.00 to be funded by Fund 115 “Measure A – Roads” under City Project No. 23-067 “Mark Thomas Task Order No. 3A for Roads Program CIP Projects”
2. DISCUSSION OF ISSUE:
On February 27, 2024, the City Council approved Amendment No. 3 for Task Order No. 3 under the terms of the Master Agreement with Mark Thomas & Company, Inc. (City Contract No. 2023-109) for the rehabilitation of a grouping of streets as listed below.
City Project No. 23-067
“Mark Thomas Task Order No. 3 for Roads Program CIP Projects” Street Name From To PCI Length
(ft)
District
LOCATION 1
N. Johnson Rd. E. Hawkeye Ave. Hammond Dr. 5 433.00 1
Hammond Dr. Sconyers Ct. 28 1,092.00 1
Sconyers Ct. E. Tuolumne Ave. 37 1,112.00 1
Hammond Dr. N. Johnson Rd. 1740 Hammond
Dr.
0 570.00 1
1740 Hammond
Dr.
N. Johnson Rd. 71 878.00 1
Stuart Pl. South End Hammond Dr. 13 154.00 1
Ashley Ct. West End N. Johnson Rd. 77 351.00 1
Jackson Ct. N. Johnson Rd. East End 83 328.00 1
Sconyers Ct. N. Johnson Rd. East End 68 574.00 1
N. Quincy Rd. Marie Dr. E. Hawkeye Ave. 25 1,115.00 1
Linn Ct. Mira Flores Dr. North End 27 436.00 1
Agenda Staff Report
1/14/2025
La Sombra Ct. Mira Flores Dr. La Sombra Ct. 63 354.00 1 La Sombra Ct. La Sombra Ct. 37 443.00 1
La Sombra Ct. Mira Flores Dr. 29 380.00 1
Novo Dr. E. Canal Dr. Mira Flores Dr. 34 948.00 1
Arbor Wy. N. Berkeley Ave. Edward Dr. 24 482.00 1
Edward Dr. N. Johnson Rd. 4 873.00 1
N. Johnson Rd. Karen Wy. 13 289.00 1
Karen Wy. Heppner Wy. 26 705.00 1
Heppner Wy. N. Quincy Rd. 53 331.00 1
Karen Wy. Arbor Wy. Christine Wy. 69 259.00 1
Christine Wy. Karen Wy. Heppner Wy. 56 692.00 1
Heppner Wy. Arbor Wy. Christine Wy. 82 262.00 1
California Ave. N. Berkeley Ave. N. Johnson Rd. 41 1,332.00 1 El Paseo Dr. E. Canal Dr. El Capitan Dr. 21 580.00 1
El Capitan Dr. Arbor Wy. 34 1,207.00 1
Linda Vista Dr. El Paseo Dr. N. Johnson Rd. 22 456.00 1 Zinfandel Ln. N. Johnson Rd. Old Vineyard Rd. 14 686.00 1 Old Vineyard Rd. N. Quincy Rd. 29 643.00 1
N. Quincy Rd. Corello St. 27 1,057.00 1
Charles Pl. Wallace Street N. Johnson Rd. 33 636.00 1
Wallace St. E. Marshall St. Charles Pl. 15 335.00 1
LOCATION 2
Gettysburg St. Andre Ln. Dels Ln. 1 1,046.00 4
Hughes Ct. Gettysburg St. North End 44 154.00 4
Andre Ln. Georgetown
Ave.
W. Monte Vista
Ave.
3 1,274.00 3 & 4
W. Tuolumne
Ave.
Georgetown Ave. 13 1,308.00 3 & 4
Agenda Staff Report
1/14/2025
Troy Ct. East End Andre Ln. 18 200.00 3
Yvonne Ct. East End Andre Ln. 60 174.00 3
Torre Ct. East End Andre Ln. 57 167.00 3
Delta Ct. East End Andre Ln. 47 154.00 3
Curt Ct. West End Andre Ln. 82 230.00 4
Ledwith Ct. Andre Ln. West End 60 223.00 4
Tampa St. Niagra St. Andre Ln. 0 1,004.00 3
Regis St. Geer Rd. Niagra St. 0 518.00 3
Niagra St. Regis St. Monte Vista Ave. 7 853.00 3
TOTAL LENGTH (FT) 27,298.00
As the design has progressed, it has become evident that additional services will be required to supplement the initial scope of services. These additional services include:
• Ground Penetrating Radar (GPR) to locate underground utilities • Supplemental field surveys to coordinate GPR findings with the in-progress Plans and to calibrate the LiDAR data
• Update the in-progress Plans and Specifications based on the supplemental surveys and GPR findings
• Develop two (2) bid packages for Location 1 grouping of streets instead of one (1) The proposed amendment will provide for the scope of services, associated fees, and schedule for the additional services.
3. BASIS OF RECOMMENDATION:
A. The proposed Amendment is essential to ensuring that adequate resources are available for advancing the design and future construction of Roads Program CIP projects.
B. Per Turlock Municipal Code Section 2-7-10, cumulative contract amendments that exceed 10% of the contract price require approval by the City Council.
C. This action is consistent with Council’s stated goal of utilizing Measure A revenues to expedite road repair projects.
4. FISCAL IMPACT / BUDGET AMENDMENT:
The fiscal impact of the proposed action will be $178,940.00 which will be funded by Fund 115 “Measure A – Roads”, account number 115-10-115.43366_001 “Design Roads.” Agenda Staff Report
1/14/2025
Appropriate funds have been allocated during Fiscal Year 2024-25 budget process to cover this Amendment.
5. STAFF RECOMMENDATION:
Recommend approval.
6. CITY MANAGER COMMENTS:
Recommend approval.
7. ENVIRONMENTAL DETERMINATION:
Approving the amendments to the task orders described above will not have a direct or reasonably foreseeable indirect physical change in the environment. Therefore, the proposed action is not subject to the provisions of the California Environmental Quality Act (CEQA) in accordance with Section 15378 (Project) because it consists of “organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment” and therefore is not considered a project.
8. ALTERNATIVES:
A. Council could choose not to approve Amendment No. 6 to the Master Agreement with Mark Thomas & Company, Inc. Staff does not recommend this alternative as it will delay the process of design and construction of Roads Program CIP projects.
B. Provide staff with direction on how to proceed.
9. ATTACHMENTS:
1. Draft Resolution
2. Amendment No. 6 for Task Order No. 3A with Mark Thomas & Company
BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK
IN THE MATTER OF APPROVING AMENDMENT } RESOLUTION NO. 2025- NO. 6 FOR TASK ORDER NO. 3A UNDER THE }
TERMS OF THE MASTER AGREEMENT (CITY }
CONTRACT NO. 2023-109) WITH MARK }
THOMAS & COMPANY, INC. (SACRAMENTO, }
CALIFORNIA OFFICE) FOR ENGINEERING }
DESIGN SERVICES FOR THE CITY OF }
TURLOCK’S ROADS INITIATIVE PROGRAM IN }
THE AMOUNT OF $178,940.00 TO BE FUNDED }
BY FUND 115 “MEASURE A – ROADS” UNDER }
CITY PROJECT NO. 23-067 “MARK THOMAS }
TASK ORDER NO. 3A FOR ROADS PROGRAM }
CIP PROJECTS” }
}
WHEREAS, on April 25, 2023, the City Council approved a Master Agreement between the City of Turlock (“City”) and Mark Thomas & Company, Inc. (“Professional”) for engineering design services (City Contract No. 2023-109) to assist City with Design Services for Roads Program CIP Projects; and
WHEREAS, the Master Agreement stipulates that the scope of services and fees associated with specific projects will be agreed upon through task orders approved under the terms of Agreement; and
WHEREAS, Amendment No. 3 for Task Order No. 3 provided for the scope of services, associated fees, and schedule for Project No. 23-067 “Mark Thomas Task Order No. 3 for Roads Program;” and
WHEREAS, the City desires that Professional provide additional engineering design services as required to locate underground utilities, perform supplemental surveys, and accordingly modify the in-progress Plans and Specifications under City Project No. 23-067 “Mark Thomas Task Order No. 3A for Roads Program;” and WHEREAS, Amendment No. 6 for Task Order No. 3A provides for the scope of services, associated fees, and schedule for said additional services; and WHEREAS, the cost of said additional services is estimated to be $178,940.00; and
WHEREAS, funding is available from Fund 115 “Measure A – Roads”, account number 115-10-115.43366_001 “Design Roads” for costs associated with said services; and
WHEREAS, this action is not subject to the provisions of the California Environmental Quality Act (CEQA) in accordance with Section 15378 (Project) of the CEQA guidelines because it consists of “organizational or administrative activities of Resolution No. 2025-
governments that will not result in direct or indirect physical changes in the environment.” NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Turlock does hereby approve Amendment No. 6 for Task Order No. 3A under the terms of the Master Agreement (City Contract No. 2023-109) with Mark Thomas & Company, Inc. (Sacramento, California office) for Engineering Design Services for the City of Turlock’s Roads Initiative Program in the amount of $178,940.00 to be funded by Fund 115 “Measure A – Roads” under City Project No. 23-067 “Mark Thomas Task Order No. 3A for Roads Program.”
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Turlock this 14th day of January, 2025, by the following vote:
AYES:
NOES:
NOT PARTICIPATING:
ABSENT:
ATTEST:
__________________________
Nichole Fiez, City Clerk,
City of Turlock, County of Stanislaus,
State of California
City Council Staff Report
January 14, 2025
From: Adrienne Werner, Development Services Director
Prepared by: Jennifer Figueroa, Housing Program Manager Agendized by: Reagan M. Wilson, City Manager
1. ACTION RECOMMENDED:
Resolution: Authorizing the submittal of the application to the Department of Housing and Community Development (HCD) amending the 5-year plan for the Permanent Local Housing Allocation (PLHA) Program for the allocation years 2020-2023 and authorizing the City Manager or designee to execute all related necessary documents.
Resolution: Approving the increase of budget appropriations in account 260-41- 494_47220-PLHA - Administration in the amount of $24,080, increase appropriations in account 260-41-494_47224-PLHA Acquisition and Rehab of Affordable Rental Housing in the amount of $193,000, increase appropriations in account 260-41-494_47210_005-PLHA Housing Program Services-Housing Rehabilitation Loan in the amount of $71,530, and increase appropriations in account 460-41-494_47210_003-Housing Program ServicesFirst Time Home Buyers loan in the amount of $193,000 for a total of $481,610 for PLHA allocation year 2020.
2. DISCUSSION OF ISSUE:
In 2017, Governor Brown signed a 15-bill housing package aimed at addressing the State’s housing shortage and high housing costs. As part of the package, the Building Homes and Jobs Act (SB2) established a $75 recording fee on real estate documents, which would be directed toward increasing the supply of affordable homes in California. The intent of the bill is to provide a permanent, on-going source of funding to local governments for housingrelated projects and programs that assist in addressing the unmet housing needs of local communities.
The PLHA program is available to Community Development Block Grant (CDBG) entitlement jurisdictions to implement plans to address homelessness and increase affordable housing stock. PLHA is an ongoing formula program that provides noncompetitive funding to entitlement cities, as well as competitive grant funding to nonentitlement cities. The amount of PLHA funds allocated to each entitlement jurisdiction is directly proportionate to each jurisdiction’s share of the total 2017 CDBG allocation in California. In order to be eligible for the funding, jurisdictions must have a state certified and compliant Housing Element and have a timely Annual Progress Report (APR) on the Housing Element submitted per state law.
Eligible Activities for PLHA funding include:
1. The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to extremely low-, very low-, low-, or moderate-income households.
Agenda Staff Report
1/14/2025
2. The predevelopment, development, acquisition, rehabilitation, and preservation of Affordable rental and ownership housing, including Accessory Dwelling Units (ADUs), that meets the needs of a growing workforce earning up to 120-percent of AMI. ADUs shall be available for occupancy for a term of no less than 30 days.
Note: Predevelopment and/or acquisition must result in the development, rehabilitation, or preservation of Affordable rental and ownership housing.
3. Matching portions of funds placed into Local or Regional Housing Trust Funds.
4. Matching portions of funds available through the Low- and Moderate-Income Housing Asset Fund pursuant to subdivision (d) of HSC Section 34176.
5. Capitalized Reserves for Services connected to the preservation and creation of new permanent supportive housing.
6. Assisting persons who are experiencing or at risk of homelessness, including, but not limited to, providing rapid rehousing, rental assistance, supportive/case management services that allow people to obtain and retain housing, operating and capital costs for navigation centers and emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing.
A. This activity may include subawards to administrative entities as defined in HSC Section 50490(a) (1-3) that were awarded California Emergency Solutions and Housing (CESH) program funds or Home Emergency Assistance Program (HEAP) funds for rental assistance to continue assistance to these households.
B. Applicants must provide rapid rehousing, rental assistance, navigation centers, emergency shelter, and transitional housing activities in a manner consistent with the Housing First practices described in 25 CCR, Section 8409, subdivision (b)(1)-(6) and in compliance with WIC Section 8225(b)(8). An applicant allocated funds for the new construction, rehabilitation, and preservation of permanent supportive housing shall incorporate the core components of Housing First, as provided in WIC Section 8255, subdivision (b).
7. Accessibility modifications in lower-income owner-occupied housing.
8. Efforts to acquire and rehabilitate foreclosed or vacant homes and apartments.
9. Homeownership opportunities, including, but not limited to, down payment assistance.
10. Fiscal incentives made by a county to a city within the county to incentivize approval of one or more affordable housing projects, or matching funds invested by a county in an affordable housing development project in a city within the county, provided that the city has made an equal or greater investment in the project. The county fiscal incentives shall be in the form of a grant or low-interest loan to an affordable housing project. Matching funds investments by both the county and the city also shall be a grant or low-interest deferred loan to the affordable housing project.
Agenda Staff Report
1/14/2025
Forty percent (40%) of the moneys in the PLHA fund are required by statute to be expended for Affordable Owner-Occupied Workforce Housing (AOWH). AOWH is defined as owner-occupied housing that is affordable to persons or families of low or moderate income. An example of an allowable AOWH activity would be providing assistance to firsttime home buyers. If funding proposed in local government Plans for AOWH activities is lower than forty percent (40%) of the moneys available in the Fund, HCD may require Turlock to use a specific percentage of the annual formula allocations in some future year for AOWH activities as part of the annual funding process.
Turlock’s allocations are $309,854 for FY 2019, $481,610 for FY 2020 and $529,997 for FY 2021. Because the amount of funding is based on the recording fees received for real estate transactions, funding for FY 2022 and 2023 have not yet been determined by the Department of Housing and Community Development (HCD). It is estimated that the City's allocation is not to exceed approximately $1,859,124 over the program’s first five years.
Funding for FY 2019, 2020 and 2021 is available as soon as the Standard Agreement is executed by all parties. The Standard Agreement was executed in November 2023. An amended Standard Agreement will be sent each year to the City and needs to be executed in order to receive the allocations announced by HCD. At this time, the allocations for FY 2022 and 2023 have not been confirmed.
On November 15, 2022, the City Council authorized and approved the application, acceptance and appropriation of the PLHA Grant Funds and the City submitted a 5-year plan for the allocation years 2019-2023 to HCD and an agreement was signed for the following activities:
Activity 1 – The City to use allocated funds to assist persons who are experiencing or atrisk of homelessness through street outreach and other supportive/case management services in conformance with federal rules contained in 24 CFR Section 576.101 that allows people to obtain and retain housing, operating and capital costs for navigation centers.
Activity Description
Eighty-five percent (85%) of the 2019-2023 PLHA funds to be used for operating costs of emergency shelters and/or navigation centers. Following the awarding of funds, the City will solicit qualified provider proposals to consider for funding. All programs will adhere to the PLHA Program Guidelines.
The City contracted with We Care Program, a non-profit organization, to assist persons who are experiencing or at-risk of homelessness through a day-use navigation center as a pilot program. The navigation center provided supportive case management and counseling, rapid rehousing, housing navigation services, and was open to anyone seeking shelter during the day-time hours. After twelve months of operation, the City Council evaluated the results of the program and chose to redirect funds to owner-occupied rehabilitations and first-time home buyer programs.
Activity 2 – The predevelopment, development, acquisition, rehabilitation and preservation of multifamily, residential live-work, or rental housing that is affordable to extremely low, very-low, low, or moderate-income households.
Agenda Staff Report
1/14/2025
Activity Description
Ten Percent (10%) of the 2023 PLHA funds to be used for projects geared towards increasing the supply of work force housing, prioritizing those at or below 60% AMI. All projects will adhere to the PLHA Program Guidelines.
Activity 4- Program Administration, Activity Delivery Costs, and Reimbursement of Costs Activity Description
The allowable five percent (5%) of the PLHA funding to be used for administration costs related to the execution of the grant eligible activities.
A revision was submitted to HCD to amend the PLHA budget for the 2019 allocation year to shift 85% of the 2019 allocation from the activity of operating costs of an emergency shelter to the activity of rehabilitating affordable rental and ownership housing, with 5% to remain for administrative costs as the objectives of the City Council had changed. FY 2019 allocation was used to fund a portion of the rehabilitation of a City-owned four-plex housing unit with the intention of selling the property to an eligible non-profit organization to be used as affordable rental housing for individuals at or below 80% of AMI with affordability covenants for 55 years as per PLHA guidelines. This property rehabilitation was completed and transferred to We Care Program, a non-profit agency, on October 18, 2024, to provide affordable housing for the covenant period.
As a revision has not been done for the remaining years, the City must submit a revision to the remaining allocated years 2020-2023 to access the funding.
Keeping in mind the City Council’s direction and focus on providing homeownership opportunities, staff is recommending the following allocation revisions for the FY 2020 allocation:
Activity 1 – The predevelopment, development, acquisition, rehabilitation, and preservation of Affordable rental and ownership housing.
Currently, the City owns 7 properties, 3 of which require rehabilitation to bring the homes up to Housing Quality Standards. Forty percent (40%) of the FY 2020 allocation will be used to rehabilitate the three (3) of the City-owned properties to increase the supply of affordable rental and ownership housing. Once rehabilitated, there are two (2) options allowable under the PLHA eligible activities, which include:
Option 1: Sell the properties to first-time home buyers through providing ownership opportunities to individuals or families that earn at or below 80% AMI. This may include selling the homes below market rate to allow affordability to this population.
Option 2: Selling the properties to a non-profit agency to provide affordable rental housing for a period of 55 years. The agency will be identified through a Request for Proposal (RFP) process, with a committee reviewing the proposals and making a recommendation that would come to Council for final approval.
Staff is seeking guidance from Council as to which option Council would like staff to pursue.
Agenda Staff Report
1/14/2025
Activity 2 – Accessibility modifications, including code enforcement health and safety issues in lower-income owner-occupied housing,
Activity Description
Fifteen percent (15%) of the PLHA funding will be used to rehabilitate owner-occupied properties that are in need of accessibility and/or health and safety modifications for individuals at or below 80% AMI.
Activity 3 – Homeownership opportunities, including, but not limited to, down payment assistance.
Activity Description
Forty percent (40%) of the PLHA funding will be used to provide down payment assistance for first time home buyers at or below 120% AMI.
Activity 4 - Program Administration, Activity Delivery Costs, and Reimbursement of Costs Activity Description
The allowable five percent (5%) of the PLHA funding to remain for administration costs related to the execution of the grant eligible activities.
Staff is recommending the following allocation revisions for the FY 2021-2023 allocations:
Activity 2 – Accessibility modifications, including code enforcement health and safety issues in lower-income owner-occupied housing.
Activity Description
Fifty percent (50%) of the PLHA funding will be used to rehabilitate owner-occupied properties that are in need of accessibility and/or health and safety modifications for individuals at or below 80% AMI.
Activity 3 – Homeownership opportunities, including, but not limited to down payment assistance.
Activity Description
Forty-five percent (45%) of the PLHA funding will be used to provide down payment assistance for first-time home buyers at or below 120% AMI.
Activity 4 - Program Administration, Activity Delivery Costs, and Reimbursement of Costs Activity Description
The allowable five percent (5%) of the PLHA funding to remain for administration costs related to the execution of the grant eligible activities.
3. BASIS OF RECOMMENDATION:
Staff recommends submitting the Permanent Local Housing Allocation (PLHA) Plan Amendment to the Department of Housing and Community Development (HCD) as presented.
Agenda Staff Report
1/14/2025
4. FISCAL IMPACT / BUDGET AMENDMENT:
Increase appropriations in account 260-41-494_47220 – PLHA -Administration – City in the amount of $24,080, increase appropriations in account 260-41-494_47224 – PLHA – Acquisition & Rehab of Affordable Rental Housing in the amount of $193,000, increase appropriations in account 260-41-494_47210_0005 – Housing Program Services Programs – Housing Rehabilitation Loan in the amount of $71,530, and increase appropriations in account 260-41-494_47210_003 – Housing Program Services Programs – First Time Home Buyers Loan in the amount of $193,000 for a total of $481,610 for the FY 2020 PLHA allocation to be spent in the FY 2024-2025 budget.
5. STAFF RECOMMENDATION:
Recommend approval.
6. CITY MANAGER COMMENTS:
Recommend approval.
7. ENVIRONMENTAL DETERMINATION:
Applying for and receiving of grant funds does not constitute a “project” within the meaning of Public Resources Code Section 21065, 14 Cal Code Reg. Section 15060(c)(2), 15060(c)(3), or 15378 because there is no potential that it will result in a direct or reasonably foreseeable indirect physical change in the environment. In addition, the activity is categorically exempt pursuant to Section 15061(b)(3), “Review for Exemptions” of the CEQA Guidelines because there is no possibility that the activity will have a significant effect on the environment, and no further environmental review is required. Moreover, even if the activity does comprise a project for CEQA analysis, it falls within the “common sense” CEQA exemption set forth in CEQA Guidelines Section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” None of the exceptions identified in CEQA Guidelines Section 15300.2 are present. No unusual circumstances are present.
This determination reflects the City’s independent judgment and analysis. Therefore, the activity does not warrant further environmental review.
8. ALTERNATIVES:
A. The City Council could choose not to submit the plan amendment for the funding.
This alternative is not recommended as these funds and activities would assist the City in meeting its housing goals set in the HUD approved Consolidated Plan and the State approved Housing Element. Also, the City would lose the FY 2020 funds due to HCD’s timeline.
B. The City Council could choose to submit the plan amendment for the funding for allocation years 2020-2023, utilizing forty percent (40%) of allocation year 2020 to rehabilitate three (3) of the City owned properties and provide homes to first time home buyers at eighty percent (80%) of AMI, possibly having to sell the houses under market value to ensure affordability.
C. The City Council could choose to submit the plan amendment for the funding for allocation years 2020-2023, utilizing forty percent (40%) of allocation year 2020 to Agenda Staff Report
1/14/2025
rehabilitate three (3) of the City owned properties and sell to a non-profit agency to provide affordable rental housing for a period of 55 years.
9. ATTACHMENTS:
1. Resolution for PLHA Plan Amendment
2. Resolution for increase to FY 2024-2025 appropriations
3. Attach C-PLHA 5-Year Plan Amendment -First Time Home Buyers
4. Attach D-PLHA 5-Year Plan Amendment-Rental Housing
BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK
IN THE MATTER OF AUTHORIZING THE } RESOLUTION NO. 2025- SUBMITTAL OF THE APPLICATION TO THE }
DEPARTMENT OF HOUSING AND }
COMMUNITY DEVELOPMENT (HCD) }
AMENDING THE 5-YEAR PLAN FOR THE }
PERMANENT LOCAL HOUSING }
ALLOCATION (PLHA) PROGRAM FOR THE }
ALLOCATION YEARS 2020-2023 AND }
AUTHORIZING THE CITY MANAGER OR }
DESIGNEE TO EXECUTE ALL RELATED }
AND NECESSARY DOCUMENTS. }
_____________________________________ }
WHEREAS, the Department is authorized to provide up to $296 million under the SB 2 Permanent Local Housing Allocation Program Formula Component from the Building Homes and Jobs Trust Fund for assistance to Cities and Counties (as described in Health and Safety Code section 50470 et seq. (Chapter 364, Statutes of 2017 (SB 2)).; and
WHEREAS, the State of California (the “State”), Department of Housing and Community Development (“Department”) issued a Notice of Funding Availability (“NOFA”) dated 10/15/2024 under the Permanent Local Housing Allocation (PLHA) Program; and
WHEREAS, the City of Turlock, is an eligible Local government who has applied for program funds to administer one or more eligible activities, or a Local or Regional Housing Trust Fund to whom an eligible Local government delegated its PLHA formula allocation; and
WHEREAS, the Department may approve funding allocations for PLHA Program, subject to the terms and conditions of the Guidelines, NOFA, Program requirements, the Standard Agreement, and other contracts between the Department and PLHA grant recipients; and
NOW, THEREFORE, BE IT RESOLVED THAT:
.
1. If Applicant receives a grant of PLHA funds from the Department pursuant to the above referenced PLHA NOFA, it represents and certifies that it will use all such funds in a manner consistent and in compliance with all applicable state and federal statutes, rules, regulations, and laws, including without limitation all rules and laws regarding the PLHA Program, as well as any and all contracts Applicant may have with the Department.
2. Applicant is hereby authorized and directed to receive a PLHA grant, in an amount not to exceed the five-year estimate of the PLHA formula allocations, Resolution No. 2025-
as stated in Appendix C of the current NOFA $1,859,124 in accordance with all applicable rules and laws.
3. Applicant hereby agrees to use the PLHA funds for eligible activities as approved by the Department and in accordance with all Program requirements, Guidelines, other rules and laws, as well as in a manner consistent and in compliance with the Standard Agreement and other contracts between the Applicant and the Department.
4. Pursuant to Section 302(c)(4) and 302 ©(5) of the Guidelines, Applicant’s PLHA Plan Amendment for the 2020-2023 Allocations is attached to this resolution, and Applicant hereby adopts this PLHA Plan Amendment and certifies compliance with all public notice, public comment, and public hearing requirements in accordance with the Guidelines.
5. Applicant certifies that it was delegated by City of Turlock to submit an application on its behalf and administer the PLHA grant award for the formula allocation of PLHA funds, pursuant to Guidelines Section 300(c) and 300(d), and the legally binding agreement between the recipient of the PLHA funds and the Applicant is submitted with the PLHA application.
6. Applicant certifies that it has or will subgrant some or all of its PLHA funds to another entity or entities. Pursuant to Guidelines Section 302(c)(3), “entity” means a housing developer or program operator, but does not mean an administering Local government to whom a Local government may delegate its PLHA allocation.
7. Applicant certifies that its selection process of these subgrantees was or will be accessible to the public and avoided or shall avoid any conflicts of interest.
8. Pursuant to Applicant’s certification in this resolution, the PLHA funds will be expended only for eligible Activities and consistent with all program requirements.
9. Applicant certifies that, if funds are used for the acquisition, construction or rehabilitation of for-sale housing projects or units within for-sale housing projects, the grantee shall record a deed restriction against the property that will ensure compliance with one of the requirements stated in Guidelines Section 302(c)(6)(A), (B) and (C).
10.Applicant certifies that, if funds are used for the development of an Affordable Rental Housing Development, the Local government shall make PLHA assistance in the form of a low-interest, deferred loan to the Sponsor of the Project, and such loan shall be evidenced through a Promissory Note secured by a Deed of Trust and a Regulatory Agreement shall restrict occupancy and rents in accordance with a Local government-approved underwriting of the Project for a term of at least 55 years.
Resolution No. 2025-
11.Applicant shall be subject to the terms and conditions as specified in the Standard Agreement, the PLHA Program Guidelines and any other applicable SB 2 Guidelines published by the Department.
12.City Manager, is authorized to execute the PLHA Program Application, the PLHA Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents which are related to the Program or the PLHA grant awarded to Applicant, as the Department may deem appropriate.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Turlock this 14th day of January, 2025, by the following vote:
AYES:
NOES:
NOT PARTICIPATING:
ABSENT:
Signature of Approving Officer: _______________________________ __________ Reagan M. Wilson, City Manager
CERTIFICATE OF THE ATTESTING OFFICER The undersigned, Officer of the City of Turlock does hereby attest and certify that the ________________________ Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of the City Council of the City of Turlock which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
ATTEST:
__________________________
_
NIchole Fiez, City Clerk,
City of Turlock, County of
Stanislaus, State of California
BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK
IN THE MATTER OF APPROVING THE } RESOLUTION NO. 2025-
INCREASE OF BUDGET APPROPRIATIONS }
IN ACCOUNT 260-41-494_47220-PLHA – }
ADMINISTRATION IN THE AMOUNT OF }
$24,080, INCREASE APPROPRIATIONS IN }
ACCOUNT 260-41-494_47224-PLHA– }
ACQUISITION & REHAB OF AFFORDABLE }
RENTAL HOUSING THE AMOUNT OF }
$193,000, INCREASE APPROPRIATIONS IN }
ACCOUNT 260-41-494_47210_005-PLHA }
HOUSING PROGRAM SERVICES-HOUSING }
REHABILITATION LOAN IN THE AMOUNT }
OF $71,530 AND INCREASE }
APPROPRIATIONS IN ACCOUNT 260-41- }
494_2710_003-HOUSING PROGRAM }
SERVICES PROGRAMS-FIRST TIME HOME }
BUYERS LOAN IN THE AMOUNT OF }
$193,000 FOR A TOTAL OF }
$481,610 FOR PLHAS ALLOCATION YEAR }
2020. }
_____________________________________ }
WHEREAS, the California Department of Housing and Community Development (“HCD”) is authorized to provide up to $296 million under the SB 2 Permanent Local Housing Allocation Program Formula Component from the Building Homes and Jobs Trust Fund for assistance to Cities and Counties (as described in Health and Safety Code section 50470 et seq. (Chapter 364, Statutes of 2017 (SB 2)).; and WHEREAS, HCD issued a Notice of Funding Availability (“NOFA”) dated 8/17/2022 under the Permanent Local Housing Allocation (PLHA) Program; and WHEREAS, the City of Turlock, is an eligible Local government who has applied for program funds to administer one or more eligible activities, or a Local or Regional Housing Trust Fund to whom an eligible Local government delegated its PLHA formula allocation; and
WHEREAS, the City Council authorized and approved the application, acceptance, and appropriation of the PLHA Grant funds and submitted a 5-year plan to HCD on November 15, 2022; and
WHEREAS, the City needs to submit a revision to the 5-year plan to reallocate funds to ongoing projects: and
WHEREAS, Budget appropriations for fiscal year 2024-2025 need to be Resolution No. 2025-
increased to accept the fiscal year 2020 allocation; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Turlock does hereby approve the increase of budget appropriations in account 260-41- 494_47220-PLHA Administration in the amount of $24,080, increase appropriations in account 260-41-494_47224-PLHA Acquisition and Rehab of Affordable Rental Housing in the amount of $193,000, increase appropriations in account 260-41-494_47210_005- PLHA Housing Program Services-Housing Rehabilitation Loan in the amount of $71,530, and increase appropriations in account 460-41-494_47210_003-Housing Program Services-First Time Home Buyers Loan in the amount of $193,000 for a total of $481,610 for PHLA allocation year 2020.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Turlock this 14th day of January, 2025, by the following vote:
AYES:
NOES:
NOT PARTICIPATING:
ABSENT:
ATTEST:
__________________________
Nichole Fiez, City Clerk,
City of Turlock, County of Stanislaus,
State of California
Applications must be on the Department’s forms and cannot be altered or modified by the Applicant. Excel forms must be in Excel format and 'save as' .xls or .xlsx.
Do not 'save as' .xlsm or .pdf format. For application errors please fill out the Application Support worksheet and email the entire workbook to Application Support for application errors at [email protected].
Instructions Rev. 10/10/24.Mod
When opening this file, a yellow banner at the top may appear with a button that says "Enable Content". It is essential that you click this box so that the macros are enabled. Enabling macros is necessary for full worksheet functionality. Macros do not work with Microsoft's Excel version for Apple Mac.
Applications must be submitted electronically to the Department’s HCD Portal Sign In website. To receive an award of CY 2021 funds, applicants are required to submit an application and demonstrate a fully compliant Housing Element and submittal of the applicable Annual Progress Report(s) no later than February 28, 2025.
All CY 2021 funds must be awarded by June 30, 2025 or they will revert to the Housing Rehabilitation Loan Fund per statute.
This NOFA will remain open to eligible applicants through June 30, 2027.
Threshold
Requireme Electronic File Name Document Description Included? General Instructions (Additional instructions and guidance are given throughout the Formula Allocation Application in "red" text and in cell comments.
Guideline references are made with "§" and the corresponding guideline section number. "Yellow" cells are for Sponsor input. Failure to provide the required attachments and documentation may disqualify your application from consideration. An Applicant must submit a complete application and other documents consistent with the deadlines stated in this NOFA. Applications submitted in response to this NOFA must meet the threshold requirements set forth in this section and in PLHA Guidelines Section 302.
Required attachments are indicated in "orange" throughout the Streamline Application. Failure to provide the required attachments and documentation may disqualify your application from consideration. Electronically attached files must use the naming convention in the PLHA Application. For Example: "App1 Tin" or "Reuse Plan".
Threshold items are indicated in "blue" cells.
"Red" shaded cells indicate the Sponsor has failed to meet a requirement of the program. Cells in the worksheet shaded in "red" indicate that the Applicant has failed to meet the minimum required.
Sponsor must complete the following worksheets in the PLHA Formula Allocation Application.
Formula Allocation Application
Urban County
Checklist
X
Application and Adopting the
PLHA Plan (2021-2023
Allocations) Reso
Pursuant to section 302(c)(4) of the Guidelines, Applicant’s PLHA Plan for 2021-2023 allocations is attached to this resolution, and Applicant certifies compliance with all public notice, comment, and hearing requirements in accordance with the Guidelines.
Included
X App1 TIN Provide a signed Gov't TIN Form Included
X
Applicant Delegation
Agreement Legally binding agreement between Delegating and Administering Local Governments. Not Applicable
X Plan Adoption Reso
§302(c)(4)(D) Evidence that the Plan was authorized and adopted by resolution by the Local jurisdiction and that the public had an adequate opportunity to review and comment on its content.
PLHA webpage for Plan Adoption Resolution Document , located under our Forms tab.
Included
Disclosure of Application (California Public Records Act Statutes of 1968 Chapter 1473): Information provided in the application will become a public record available for review by the public, pursuant to the California Public Records Act Statutes of 1968 Chapter 1473. As such, any materials provided will be disclosable to any person making a request under this Act. The Department cautions Applicants to use discretion in providing information not specifically requested, including but not limited to, bank accounts, personal phone numbers and home addresses. By providing this information to the Department, the Applicant is waiving any claim of confidentiality and consents to the disclosure of submitted material upon request."
X Reuse Plan Program Income Reuse Plan describing how repaid loans or accrued interest will be used for eligible activities in Section 301. Included
X Executed Application Provide a copy of the signed application. Signature can be typed into the Excel workbook, PDF with Docusigned signature or PDF with wet ink signature in blue ink preferred. Included PLHA Page 1 Instructions & Checklist
§301 Eligible Activities
2020 PLHA Formula Allocation Amount: n/a 2019 Allowable Local Admin (5%): n/a Admin requested? Yes PLHA Formula - Amendment for years 2020, 2021, 2022, 2023 Rev. 10/10/24.Mod Eligible Applicant Type: Entitlement
Local Government Recipient of PLHA Formula Allocation: Turlock 2022 PLHA Formula Allocation Amount: n/a 2021 Allowable Local Admin (5%): n/a Admin requested? Yes 2021 PLHA Formula Allocation Amount: n/a 2020 Allowable Local Admin (5%): n/a Admin requested? Yes Instructions: If the Local Government Recipient of the PLHA Formula Allocation delegated its PLHA formula allocation to a Local Housing Trust Fund or to another Local Government, the Applicant (for which information is required below) is the Local Housing Trust Fund or administering Local Government. The PLHA award will be made to the Applicant (upon meeting threshold requirements) and the Applicant is responsible for meeting all program requirements throughout the term of the Standard Agreement.
The 302(c)(4) Plan template worksheet requires first choosing one or more of the Eligible Activities listed below. If "Yes" is clicked, the 302(c)(4) Plan worksheet opens a series of questions about what precise activities are planned. Some specific activities, such as providing downpayment assistance to lower-income households for acquisition of an affordable home, could be included under either Activity 2 or 9. Please only choose one of those Activities; don't list the downpayment assistance under both Activities.
Please note that 40% of each allocation you are requesting to amend with this application MUST be allocated to an activity that supports Homeownership in accordance with the NOFA. Ownership activities are 2,3,4,7,8,9 (activities 2,3,4, & 8 will only count as ownership if the funds will go towards ownership sub activities as opposed to rental housing sub activities including ADU's) If the PLHA funds are used for the same Activity but for different Area Median Income (AMI) level, select the highest AMI level the Activity will serve (you can always go lower than what is listed but you may not serve higher than what is listed without completing a plan amendment in the future).
For each year (2021-2023), allocations must equal 100% annually including the allowable administrative costs of up to 5%. §300 Eligible Applicants
§300(a) and (b) Eligible Applicants for the Entitlement and Non-Entitlement formula component described in Section §100(b)(1) and (2) are limited to the metropolitan cities and urban counties allocated a grant for the federal fiscal year 2017 pursuant to the federal CDBG formula specified in 42 USC, Section §5306 and Non-entitlement local governments.
Applicant: City of Turlock
Address: 156 S Broadway Suite 140
2023 PLHA Formula Allocation Amount: n/a 2022 Allowable Local Admin (5%): n/a Admin requested? Yes County: Stanislaus
Auth Rep Name: Reagan M. Wilson Title: City Manager Auth Rep. Email: [email protected] Phone: 209-668-5540 City: Turlock State: CA Zip: 95380
Zip Code: 95380
Contact Name: Jennifer Figueroa Title: Housing Program
Manager Contact Email: [email protected] Contact Phone: 209-668-5827 Address: 156 S Broadway Suite 230 City: Turlock State: CA File Name:
Application and/or Adopting the
PLHA Plan (2020-2023
Allocations) Reso
Pursuant to section 302(c)(4) of the Guidelines, Applicant’s PLHA Plan for 2020-2023 allocations is attached to this resolution, and Applicant certifies compliance with all public notice, comment, and hearing requirements in accordance with the Guidelines.
Uploaded to
HCD? Yes
Zip Code: 95380
§300(d) Is Applicant delegated by another Local government to administer on its behalf its formula allocation of program funds? §300(d) If Applicant answered "Yes" above, has the Applicant attached the legally binding agreement required by §300(c) and (d)?
A sample agreement can be
found by double clicking on the
icon to the right
Address: 156 S Broadway Suite 140 City: Turlock State: CA File Name: Gov TIN Provide a signed Gov't TIN Form Uploaded to HCD? Yes File Name: Applicant Delegation Agreement Legally binding agreement between Delegating and Administering Local Governments (sample provided—just click on icon in row 19, column AH) Uploaded to HCD? N/A §301(a)(9) Homeownership opportunities, including, but not limited to, down payment assistance. Yes §301(a)(6) Assisting persons who are experiencing or At-risk of homelessness, including, but not limited to, providing rapid re-housing, rental assistance, supportive/case management services that allow people to obtain and retain housing, operating and capital costs for navigation centers and emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing.
No
§301(a)(7) Accessibility modifications in Lower-income Owner-occupied housing. Yes §301(a)(8) Efforts to acquire and rehabilitate foreclosed or vacant homes and apartments. No §301(a)(3) Matching portions of funds placed into Local or Regional Housing Trust Funds. No §301(a)(4) Matching portions of funds available through the Low- and Moderate-Income Housing Asset Fund pursuant to subdivision (d) of HSC Section 34176. No §301(a)(5) Capitalized Reserves for services connected to the preservation and creation of new permanent supportive housing. No §301(a) Eligible activities are limited to the following: Select below:
§301(a)(1) The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to Extremely low-,Very low-, Low-, or Moderate-income households, including necessary operating subsidies. No §301(a)(2) The predevelopment, development, acquisition, rehabilitation, and preservation of affordable rental and ownership housing, including Accessory Dwelling Units (ADUs), that meets the needs of a growing workforce earning up to 120 percent of AMI, or 150 percent of AMI in high-cost areas. ADUs shall be available for occupancy for a term of no less than 30 days.
Yes
PLHA Page 1 Formula Allocation Application
§301(a)(10) Fiscal incentives made by a county to a city within the county to incentivize approval of one or more affordable housing Projects, or matching funds invested by a county in an affordable housing development Project in a city within the county, provided that the city has made an equal or greater investment in the Project. The county fiscal incentives shall be in the form of a grant or low-interest loan to an affordable housing Project. Matching funds investments by both the county and the city also shall be a grant or low-interest deferred loan to the affordable housing Project.
No
PLHA Page 2 Formula Allocation Application
5 §302(c)(4)(E)(i) Provide a detailed and complete description of how allocated funds will be used for each proposed Affordable Rental and Ownership Housing Activity.
City will utilize PLHA funds to rehabilitate three (3) City-owned properties. These units will provide housing to individuals at 80% or below of the Area Median Income (AMI) for Stanislaus County §302(c)(4) Plan Rev. 10/10/24.Mod
§302(c)(4)(A) Describe the manner in which allocated funds will be used for eligible activities.
The City currently owns four (4) properties that were purchased with Community Development Block Grant funds, three (3) of which are in need of rehabilitation so they can be used to provide affordable housing for individuals up to 80 percent of AMI. A portion of the funds will be used for the construction to rehabilitate these properties. This properties will be sold to first time home buyers who have income up to 80% AMI.
The City maintains a list of owner-occupied properties that are in need of rehabilitation that are due to accessibility and/or health and safety issues. A portion of the funds will be used for the construction to rehabilitate owner-occupied homes that are in need of accessibility and/or health safety updates.
The City will use 40 percent of the allocation to provide down payment assistance to first time homebuyers for individuals up to 80 percent of AMI. §302(c)(4)(B) Provide a description of the way the Local government will prioritize investments that increase the supply of housing for households with incomes at or below 60 percent of Area Median Income (AMI).
The City of Turlock will utilize PLHA funds to provide rehabilitation services to households with income levels at or below 60 percent of Area Median Income (AMI). §302(c)(4)(C) Provide a description of how the Plan is consistent with the programs set forth in the Local Government’s Housing Element.
The City's 2015-2023 Housing Element includes seven goals, each with specific policies and implementation actions. The City's plan provides direct actions to support the following goals set forth in the Housing Element:
GOAL HE-1) Housing Opportunities and Accessibility
Objective 1-1-Seek assistance under federal, state and other programs for eligible activities within the City that address housing needs.
GOAL HE-4) Preserve, rehabilitate and enhance existing housing and neighborhoods Objective 4-3 - Preserve at-risk housing.
Activities Detail (Activities Detail (Must make a selection on Formula Allocation Application worksheet under Eligible Activities, §301)) §301(a)(2) The predevelopment, development, acquisition, rehabilitation, and preservation of Affordable rental and ownership housing, including Accessory Dwelling Units (ADUs), that meets the needs of a growing workforce earning up to 120 percent of AMI, or 150 percent of AMI in high-cost areas. ADUs shall be available for occupancy for a term of no less than 30 days.
Complete the table below for each proposed Affordable Rental and Ownership Housing Activity to be funded with 2020-2023 PLHA allocations. If a single Activity will be assisting households at more than one level of Area Median Income, please list the highest AMI to be served.
Type of Affordable Housing Activity
Development of
Rental/Ownership
Housing
Funding Allocation Year 2020
What Percentage of the Percentage Above Will
be Used for Ownership Housing? 40%
§302(c)(4)(E)(i) Percentage of Funds Allocated for
Each Affordable Housing Activity 40%
TOTAL
§302(c)(4)(E)(ii) Unmet share of the RHNA at the
AMI Level
Note: complete for years 2020, 2021, 2022,
2023 only
283
§302(c)(4)(E)(ii) Area Median Income Level
Served 80%
283
§302(c)(4)(E)(iii) A description of major steps/actions and a proposed schedule for the implementation and completion of each Affordable Rental and Ownership Housing project. §302(c)(4)(E)(ii) Projected Number of Households
Served 5
§302(c)(4)(E)(iv) Period of Affordability for the
Proposed Activity (55 years required for rental
housing projects)
55 PLHA Page 1 302(c)(4) Plan
Type of Homeowner Assistance Homebuyer
Assistance
Homebuyer
Assistance
Homebuyer
Assistance
Homebuyer
Assistance
§301(a)(9) Homeownership opportunities, including, but not limited to, down payment assistance. §302(c)(4)(E)(i) Provide a detailed and complete description of how allocated funds will be used for the proposed Activity.
The City will use the procurement process to solicit bids from licensed contractors to complete the needed accessibiilty modifications and/or health and safety concerns for each individual owner-occupied residence. The City will utilize PLHA funds to pay for the construciton costs for each rehabilitation, with 5 percent of funds to be utilized for administrative costs.
Complete the table below for each proposed Activity to be funded with 2020-2023 PLHA allocations. If a single Activity will be assisting households at more than one level of Area Median Income, please list the highest AMI to be served.
Funding Allocation Year 2020 2021 2022 2023
§302(c)(4)(E)(iii) A description of major steps/actions and a proposed schedule for the implementation and completion of the Activity.
Upon approval of the City of Turlock's PLHA application amendment from the HCD and execution of the Standard Agreement, the City will begin contacting home-owners on the rehabilitation list and schedule an appointment to walk property and qualify individuals to ensure they meet the maximum of 80 percent of AMI income level. Once the individual has been qualified and approved by the City Loan Committe for a forgivable loan and items needing rehabilitated are identified and documented as accessibility modification and/or health and safety concerns, we will proceed with the bid process to identify a contractor. Once the contrats has entered into contract, construciton will begin with most rehabilitation projects taking approximately 60 days to be completed. The City anticipates that this activity will be ongoing beginning in the spring of 2025 and completing with 12 months. §302(c)(4)(E)(ii) Projected Number of Households
Served 10 10 10 10 40
§302(c)(4)(E)(iv) Period of Affordability for the
Proposed Activity 20 20 20 20
§302(c)(4)(E)(ii) Unmet share of the RHNA at the
AMI Level
Note: complete for years 2020, 2021, 2022,
2023 only
259 259 259 259 1036
§302(c)(4)(E)(ii) Area Median Income Level
Served 80% 80% 80% 80% TOTAL
What Percentage of the Percentage Above Will
be Used for Ownership Housing? 100% 100% 100% 100%
§301(a)(7) Accessibility modifications in Lower-income Owner-occupied housing.
The City will begin the procurement process to solicit bids from licensed contractors. The City will utilize PLHA funds to pay for the rehabilitation of the properties, with 5 percent of funds to be utilized for administrative costs.
Complete the table below for each proposed Activity to be funded with 2020-2023 PLHA allocations. If a single Activity will be assisting households at more than one level of Area Median Income, please list the highest AMI to be served. §302(c)(4)(E)(i) Percentage of Funds Allocated for
the Proposed Activity 15% 50% 50% 50%
2021 2022 2023
Upon approval of the City of Turlock's PLHA application amendment from the HCD and execution of the Standard Agreement, the City will begin the bidding process to obtain contractors to complete the rehabilitaton of the City-owned properties. We anticipatge completing the rehabilitation of the properties by the end of summer of 2025. The City will also begin the process of advertising and screening potential first time homebuyers at 80 percent of AMI or lower to purchase the homes utilizing the City's First Time Homebuyer program policies and procedures. We anticipate completing the first time homebuyers process for the City-owned properties by spring of 2026. This will be used for work force housing.
Funding Allocation Year 2020
§302(c)(4)(E)(i) Provide a detailed and complete description of how allocated funds will be used for the proposed Activity.
Type of Affordable Housing Activity
Accessibility
modifications in
Lower-income
OwnerOccupied
Housing
Accessibility
modifications
in Lowerincome OwnerOccupied
Housing
Accessibility
modifications
in Lowerincome OwnerOccupied
Housing
Accessibility
modifications
in Lowerincome OwnerOccupied
Housing
PLHA Page 2 302(c)(4) Plan
Funds Allocated 95% Funds Allocated 95% Funds Allocated 95% 100%
Funds Allocated 95%
Total Percentage of Funds
Allocated for 2021
Total Percentage of Funds
Allocated for 2021 100% Total Percentage of Funds Allocated for 2022 100% Total Percentage of Funds Allocated for 2023 100% End of Document
File Name: Plan Adoption Reso §302(c)(4)(D) Evidence that the Plan was authorized and adopted by resolution by the Local jurisdiction and that the public had an adequate opportunity to review and comment on its content. Uploaded to HCD? Total Percentage of Funds Allocated Calculator (2021 - 2023) 2020 Allocation 2021 Allocation 2022 Allocation 2023 Allocation Admin 5% Admin 5% Admin 5% Admin 5%
The City will begin the process of advertising and screening potential first time homebuyers for work force housing at 80 percent of AMI or lower to purchase the homes utilizing the City's First Time Homebuyer program policies and procedures. We anticipate completing 2 first time homebuyers loans by spring of 2026.
§302(c)(4)(E)(ii) Unmet share of the RHNA at the
AMI Level
Note: complete for years 2020, 2021, 2022,
2023 only
259 259 259 259 1036
§302(c)(4)(E)(iii) A description of major steps/actions and a proposed schedule for the implementation and completion of the Activity. §302(c)(4)(E)(ii) Projected Number of Households
Served 2 2 2 2
What Percentage of the Percentage Above Will
be Used for Ownership Housing? 100% 100% 100% 100%
§302(c)(4)(E)(ii) Area Median Income Level
Served 80% 120% 120% 120% TOTAL
§302(c)(4)(E)(i) Percentage of Funds Allocated for
the Proposed Activity 40% 45% 45% 45%
8 §302(c)(4)(E)(iv) Period of Affordability for the
Proposed Activity 15 15 15 15
PLHA Page 3 302(c)(4) Plan
Applications must be on the Department’s forms and cannot be altered or modified by the Applicant. Excel forms must be in Excel format and 'save as' .xls or .xlsx.
Do not 'save as' .xlsm or .pdf format. For application errors please fill out the Application Support worksheet and email the entire workbook to Application Support for application errors at [email protected].
Instructions Rev. 10/10/24.Mod
When opening this file, a yellow banner at the top may appear with a button that says "Enable Content". It is essential that you click this box so that the macros are enabled. Enabling macros is necessary for full worksheet functionality. Macros do not work with Microsoft's Excel version for Apple Mac.
Applications must be submitted electronically to the Department’s HCD Portal Sign In website. To receive an award of CY 2021 funds, applicants are required to submit an application and demonstrate a fully compliant Housing Element and submittal of the applicable Annual Progress Report(s) no later than February 28, 2025.
All CY 2021 funds must be awarded by June 30, 2025 or they will revert to the Housing Rehabilitation Loan Fund per statute.
This NOFA will remain open to eligible applicants through June 30, 2027.
Threshold
Requireme Electronic File Name Document Description Included? General Instructions (Additional instructions and guidance are given throughout the Formula Allocation Application in "red" text and in cell comments.
Guideline references are made with "§" and the corresponding guideline section number. "Yellow" cells are for Sponsor input. Failure to provide the required attachments and documentation may disqualify your application from consideration. An Applicant must submit a complete application and other documents consistent with the deadlines stated in this NOFA. Applications submitted in response to this NOFA must meet the threshold requirements set forth in this section and in PLHA Guidelines Section 302.
Required attachments are indicated in "orange" throughout the Streamline Application. Failure to provide the required attachments and documentation may disqualify your application from consideration. Electronically attached files must use the naming convention in the PLHA Application. For Example: "App1 Tin" or "Reuse Plan".
Threshold items are indicated in "blue" cells.
"Red" shaded cells indicate the Sponsor has failed to meet a requirement of the program. Cells in the worksheet shaded in "red" indicate that the Applicant has failed to meet the minimum required.
Sponsor must complete the following worksheets in the PLHA Formula Allocation Application.
Formula Allocation Application
Urban County
Checklist
X
Application and Adopting the
PLHA Plan (2021-2023
Allocations) Reso
Pursuant to section 302(c)(4) of the Guidelines, Applicant’s PLHA Plan for 2021-2023 allocations is attached to this resolution, and Applicant certifies compliance with all public notice, comment, and hearing requirements in accordance with the Guidelines.
Included
X App1 TIN Provide a signed Gov't TIN Form Included
X
Applicant Delegation
Agreement Legally binding agreement between Delegating and Administering Local Governments. Not Applicable
X Plan Adoption Reso
§302(c)(4)(D) Evidence that the Plan was authorized and adopted by resolution by the Local jurisdiction and that the public had an adequate opportunity to review and comment on its content.
PLHA webpage for Plan Adoption Resolution Document , located under our Forms tab.
Included
Disclosure of Application (California Public Records Act Statutes of 1968 Chapter 1473): Information provided in the application will become a public record available for review by the public, pursuant to the California Public Records Act Statutes of 1968 Chapter 1473. As such, any materials provided will be disclosable to any person making a request under this Act. The Department cautions Applicants to use discretion in providing information not specifically requested, including but not limited to, bank accounts, personal phone numbers and home addresses. By providing this information to the Department, the Applicant is waiving any claim of confidentiality and consents to the disclosure of submitted material upon request."
X Reuse Plan Program Income Reuse Plan describing how repaid loans or accrued interest will be used for eligible activities in Section 301. Included
X Executed Application Provide a copy of the signed application. Signature can be typed into the Excel workbook, PDF with Docusigned signature or PDF with wet ink signature in blue ink preferred. Included PLHA Page 1 Instructions & Checklist
§301 Eligible Activities
2020 PLHA Formula Allocation Amount: n/a 2019 Allowable Local Admin (5%): n/a Admin requested? Yes PLHA Formula - Amendment for years 2020, 2021, 2022, 2023 Rev. 10/10/24.Mod Eligible Applicant Type: Entitlement
Local Government Recipient of PLHA Formula Allocation: Turlock 2022 PLHA Formula Allocation Amount: n/a 2021 Allowable Local Admin (5%): n/a Admin requested? Yes 2021 PLHA Formula Allocation Amount: n/a 2020 Allowable Local Admin (5%): n/a Admin requested? Yes Instructions: If the Local Government Recipient of the PLHA Formula Allocation delegated its PLHA formula allocation to a Local Housing Trust Fund or to another Local Government, the Applicant (for which information is required below) is the Local Housing Trust Fund or administering Local Government. The PLHA award will be made to the Applicant (upon meeting threshold requirements) and the Applicant is responsible for meeting all program requirements throughout the term of the Standard Agreement.
The 302(c)(4) Plan template worksheet requires first choosing one or more of the Eligible Activities listed below. If "Yes" is clicked, the 302(c)(4) Plan worksheet opens a series of questions about what precise activities are planned. Some specific activities, such as providing downpayment assistance to lower-income households for acquisition of an affordable home, could be included under either Activity 2 or 9. Please only choose one of those Activities; don't list the downpayment assistance under both Activities.
Please note that 40% of each allocation you are requesting to amend with this application MUST be allocated to an activity that supports Homeownership in accordance with the NOFA. Ownership activities are 2,3,4,7,8,9 (activities 2,3,4, & 8 will only count as ownership if the funds will go towards ownership sub activities as opposed to rental housing sub activities including ADU's) If the PLHA funds are used for the same Activity but for different Area Median Income (AMI) level, select the highest AMI level the Activity will serve (you can always go lower than what is listed but you may not serve higher than what is listed without completing a plan amendment in the future).
For each year (2021-2023), allocations must equal 100% annually including the allowable administrative costs of up to 5%. §300 Eligible Applicants
§300(a) and (b) Eligible Applicants for the Entitlement and Non-Entitlement formula component described in Section §100(b)(1) and (2) are limited to the metropolitan cities and urban counties allocated a grant for the federal fiscal year 2017 pursuant to the federal CDBG formula specified in 42 USC, Section §5306 and Non-entitlement local governments.
Applicant: City of Turlock
Address: 156 S Broadway Suite 140
2023 PLHA Formula Allocation Amount: n/a 2022 Allowable Local Admin (5%): n/a Admin requested? Yes County: Stanislaus
Auth Rep Name: Reagan M. Wilson Title: City Manager Auth Rep. Email: [email protected] Phone: 209-668-5540 City: Turlock State: CA Zip: 95380
Zip Code: 95380
Contact Name: Jennifer Figueroa Title: Housing Program
Manager Contact Email: [email protected] Contact Phone: 209-668-5827 Address: 156 S Broadway Suite 230 City: Turlock State: CA File Name:
Application and/or Adopting the
PLHA Plan (2020-2023
Allocations) Reso
Pursuant to section 302(c)(4) of the Guidelines, Applicant’s PLHA Plan for 2020-2023 allocations is attached to this resolution, and Applicant certifies compliance with all public notice, comment, and hearing requirements in accordance with the Guidelines.
Uploaded to
HCD? Yes
Zip Code: 95380
§300(d) Is Applicant delegated by another Local government to administer on its behalf its formula allocation of program funds? §300(d) If Applicant answered "Yes" above, has the Applicant attached the legally binding agreement required by §300(c) and (d)?
A sample agreement can be
found by double clicking on the
icon to the right
Address: 156 S Broadway Suite 140 City: Turlock State: CA File Name: Gov TIN Provide a signed Gov't TIN Form Uploaded to HCD? Yes File Name: Applicant Delegation Agreement Legally binding agreement between Delegating and Administering Local Governments (sample provided—just click on icon in row 19, column AH) Uploaded to HCD? N/A §301(a)(9) Homeownership opportunities, including, but not limited to, down payment assistance. Yes §301(a)(6) Assisting persons who are experiencing or At-risk of homelessness, including, but not limited to, providing rapid re-housing, rental assistance, supportive/case management services that allow people to obtain and retain housing, operating and capital costs for navigation centers and emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing.
No
§301(a)(7) Accessibility modifications in Lower-income Owner-occupied housing. Yes §301(a)(8) Efforts to acquire and rehabilitate foreclosed or vacant homes and apartments. No §301(a)(3) Matching portions of funds placed into Local or Regional Housing Trust Funds. No §301(a)(4) Matching portions of funds available through the Low- and Moderate-Income Housing Asset Fund pursuant to subdivision (d) of HSC Section 34176. No §301(a)(5) Capitalized Reserves for services connected to the preservation and creation of new permanent supportive housing. No §301(a) Eligible activities are limited to the following: Select below:
§301(a)(1) The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to Extremely low-,Very low-, Low-, or Moderate-income households, including necessary operating subsidies. No §301(a)(2) The predevelopment, development, acquisition, rehabilitation, and preservation of affordable rental and ownership housing, including Accessory Dwelling Units (ADUs), that meets the needs of a growing workforce earning up to 120 percent of AMI, or 150 percent of AMI in high-cost areas. ADUs shall be available for occupancy for a term of no less than 30 days.
Yes
PLHA Page 1 Formula Allocation Application
§301(a)(10) Fiscal incentives made by a county to a city within the county to incentivize approval of one or more affordable housing Projects, or matching funds invested by a county in an affordable housing development Project in a city within the county, provided that the city has made an equal or greater investment in the Project. The county fiscal incentives shall be in the form of a grant or low-interest loan to an affordable housing Project. Matching funds investments by both the county and the city also shall be a grant or low-interest deferred loan to the affordable housing Project.
No
PLHA Page 2 Formula Allocation Application
5 §302(c)(4)(E)(i) Provide a detailed and complete description of how allocated funds will be used for each proposed Affordable Rental and Ownership Housing Activity.
City will utilize PLHA funds to rehabilitate three (3) City-owned properties. These units will provide housing to individuals at 80% or below of the Area Median Income (AMI) for Stanislaus County §302(c)(4) Plan Rev. 10/10/24.Mod
§302(c)(4)(A) Describe the manner in which allocated funds will be used for eligible activities.
The City currently owns four (4) properties that were purchased with Community Development Block Grant funds, three (3) of which are in need of rehabilitation so they can be used to provide affordable housing for individuals up to 80 percent of AMI. A portion of the funds will be used for the construction to rehabilitate these properties. This properties will be sold to non profit agencies to provide affordable rental housing for a period of 55 years.
The City maintains a list of owner-occupied properties that are in need of rehabilitation that are due to accessibility and/or health and safety issues. A portion of the funds will be used for the construction to rehabilitate owner-occupied homes that are in need of accessibility and/or health safety updates.
The City will use 40 percent of the allocation to provide down payment assistance to first time homebuyers for individuals up to 120 percent of AMI. §302(c)(4)(B) Provide a description of the way the Local government will prioritize investments that increase the supply of housing for households with incomes at or below 60 percent of Area Median Income (AMI).
The City of Turlock will utilize PLHA funds to provide rehabilitation services to households with income levels at or below 60 percent of Area Median Income (AMI). §302(c)(4)(C) Provide a description of how the Plan is consistent with the programs set forth in the Local Government’s Housing Element.
The City's 2015-2023 Housing Element includes seven goals, each with specific policies and implementation actions. The City's plan provides direct actions to support the following goals set forth in the Housing Element:
GOAL HE-1) Housing Opportunities and Accessibility
Objective 1-1-Seek assistance under federal, state and other programs for eligible activities within the City that address housing needs.
GOAL HE-4) Preserve, rehabilitate and enhance existing housing and neighborhoods Objective 4-3 - Preserve at-risk housing.
Activities Detail (Activities Detail (Must make a selection on Formula Allocation Application worksheet under Eligible Activities, §301)) §301(a)(2) The predevelopment, development, acquisition, rehabilitation, and preservation of Affordable rental and ownership housing, including Accessory Dwelling Units (ADUs), that meets the needs of a growing workforce earning up to 120 percent of AMI, or 150 percent of AMI in high-cost areas. ADUs shall be available for occupancy for a term of no less than 30 days.
Complete the table below for each proposed Affordable Rental and Ownership Housing Activity to be funded with 2020-2023 PLHA allocations. If a single Activity will be assisting households at more than one level of Area Median Income, please list the highest AMI to be served.
Type of Affordable Housing Activity
Development of
Rental/Ownership
Housing
Funding Allocation Year 2020
What Percentage of the Percentage Above Will
be Used for Ownership Housing? 40%
§302(c)(4)(E)(i) Percentage of Funds Allocated for
Each Affordable Housing Activity 40%
TOTAL
§302(c)(4)(E)(ii) Unmet share of the RHNA at the
AMI Level
Note: complete for years 2020, 2021, 2022,
2023 only
283
§302(c)(4)(E)(ii) Area Median Income Level
Served 80%
283
§302(c)(4)(E)(iii) A description of major steps/actions and a proposed schedule for the implementation and completion of each Affordable Rental and Ownership Housing project. §302(c)(4)(E)(ii) Projected Number of Households
Served 5
§302(c)(4)(E)(iv) Period of Affordability for the
Proposed Activity (55 years required for rental
housing projects)
55 PLHA Page 1 302(c)(4) Plan
Type of Homeowner Assistance Homebuyer
Assistance
Homebuyer
Assistance
Homebuyer
Assistance
Homebuyer
Assistance
§301(a)(9) Homeownership opportunities, including, but not limited to, down payment assistance. §302(c)(4)(E)(i) Provide a detailed and complete description of how allocated funds will be used for the proposed Activity.
The City will use the procurement process to solicit bids from licensed contractors to complete the needed accessibiilty modifications and/or health and safety concerns for each individual owner-occupied residence. The City will utilize PLHA funds to pay for the construciton costs for each rehabilitation, with 5 percent of funds to be utilized for administrative costs.
Complete the table below for each proposed Activity to be funded with 2020-2023 PLHA allocations. If a single Activity will be assisting households at more than one level of Area Median Income, please list the highest AMI to be served.
Funding Allocation Year 2020 2021 2022 2023
§302(c)(4)(E)(iii) A description of major steps/actions and a proposed schedule for the implementation and completion of the Activity.
Upon approval of the City of Turlock's PLHA application amendment from the HCD and execution of the Standard Agreement, the City will begin contacting home-owners on the rehabilitation list and schedule an appointment to walk property and qualify individuals to ensure they meet the maximum of 80 percent of AMI income level. Once the individual has been qualified and approved by the City Loan Committe for a forgivable loan and items needing rehabilitated are identified and documented as accessibility modification and/or health and safety concerns, we will proceed with the bid process to identify a contractor. Once the contrats has entered into contract, construciton will begin with most rehabilitation projects taking approximately 60 days to be completed. The City anticipates that this activity will be ongoing beginning in the spring of 2025 and completing with 12 months. §302(c)(4)(E)(ii) Projected Number of Households
Served 10 10 10 10 40
§302(c)(4)(E)(iv) Period of Affordability for the
Proposed Activity 20 20 20 20
§302(c)(4)(E)(ii) Unmet share of the RHNA at the
AMI Level
Note: complete for years 2020, 2021, 2022,
2023 only
259 259 259 259 1036
§302(c)(4)(E)(ii) Area Median Income Level
Served 80% 80% 80% 80% TOTAL
What Percentage of the Percentage Above Will
be Used for Ownership Housing? 100% 100% 100% 100%
§301(a)(7) Accessibility modifications in Lower-income Owner-occupied housing.
The City will begin the procurement process to solicit bids from licensed contractors. The City will utilize PLHA funds to pay for the rehabilitation of the properties, with 5 percent of funds to be utilized for administrative costs.
Complete the table below for each proposed Activity to be funded with 2020-2023 PLHA allocations. If a single Activity will be assisting households at more than one level of Area Median Income, please list the highest AMI to be served. §302(c)(4)(E)(i) Percentage of Funds Allocated for
the Proposed Activity 15% 50% 50% 50%
2021 2022 2023
Upon approval of the City of Turlock's PLHA application amendment from the HCD and execution of the Standard Agreement, the City will begin the bidding process to obtain contractors to complete the rehabilitaton of the City-owned properties. We anticipatge completing the rehabilitation of the properties by the end of summer of 2025. The City will also begin the process of advertising and screening potential first time homebuyers at 80 percent of AMI or lower to purchase the homes utilizing the City's First Time Homebuyer program policies and procedures. We anticipate completing the first time homebuyers process for the City-owned properties by spring of 2026. This will be used for work force housing.
Funding Allocation Year 2020
§302(c)(4)(E)(i) Provide a detailed and complete description of how allocated funds will be used for the proposed Activity.
Type of Affordable Housing Activity
Accessibility
modifications in
Lower-income
OwnerOccupied
Housing
Accessibility
modifications
in Lowerincome OwnerOccupied
Housing
Accessibility
modifications
in Lowerincome OwnerOccupied
Housing
Accessibility
modifications
in Lowerincome OwnerOccupied
Housing
PLHA Page 2 302(c)(4) Plan
Funds Allocated 95% Funds Allocated 95% Funds Allocated 95% 100%
Funds Allocated 95%
Total Percentage of Funds
Allocated for 2021
Total Percentage of Funds
Allocated for 2021 100% Total Percentage of Funds Allocated for 2022 100% Total Percentage of Funds Allocated for 2023 100% End of Document
File Name: Plan Adoption Reso §302(c)(4)(D) Evidence that the Plan was authorized and adopted by resolution by the Local jurisdiction and that the public had an adequate opportunity to review and comment on its content. Uploaded to HCD? Total Percentage of Funds Allocated Calculator (2021 - 2023) 2020 Allocation 2021 Allocation 2022 Allocation 2023 Allocation Admin 5% Admin 5% Admin 5% Admin 5%
The City will begin the process of advertising and screening potential first time homebuyers for work force housing at 80 percent of AMI or lower to purchase the homes utilizing the City's First Time Homebuyer program policies and procedures. We anticipate completing 2 first time homebuyers loans by spring of 2026.
§302(c)(4)(E)(ii) Unmet share of the RHNA at the
AMI Level
Note: complete for years 2020, 2021, 2022,
2023 only
259 259 259 259 1036
§302(c)(4)(E)(iii) A description of major steps/actions and a proposed schedule for the implementation and completion of the Activity. §302(c)(4)(E)(ii) Projected Number of Households
Served 2 2 2 2
What Percentage of the Percentage Above Will
be Used for Ownership Housing? 100% 100% 100% 100%
§302(c)(4)(E)(ii) Area Median Income Level
Served 80% 120% 120% 120% TOTAL
§302(c)(4)(E)(i) Percentage of Funds Allocated for
the Proposed Activity 40% 45% 45% 45%
8 §302(c)(4)(E)(iv) Period of Affordability for the
Proposed Activity 15 15 15 15
PLHA Page 3 302(c)(4) Plan
City Council Staff Report
January 14, 2025
From: Adrienne Werner, Development Services Director
Prepared by: Adrienne Werner, Development Services Director Agendized by: Reagan M. Wilson, City Manager
1. ACTION RECOMMENDED:
Approving an Amended and Restated promissory note, First Amendment to a loan agreement with forgivable terms, a modification to the deed of trust, and First Amendment to the Regulatory Agreement in a form approved by the City Attorney, between the City of Turlock and Turlock Gospel Mission, a 501(C)(3) non-profit organization, for the rehabilitation of the real property located at 432 S. Broadway, Turlock (APN #043-049-032- 000) in the total amount of $491,053, to be funded in the amount of $91,053 from Fund 257 “State HOME Fund” account 257-41-491.47212 “Homeless Assistance Projects” and $400,000 from Fund 255 “CDBG” account 255-41-485.47210_006 “Housing Program Services Programs Public Improvements” subject to the terms and conditions as outlined in Attachment A, and authorizing the City Manager to execute all related and necessary documents.
2. DISCUSSION OF ISSUE:
In 2019, the Turlock City Council accepted $585,000 in Homeless Emergency Aid Program (HEAP) funds from Stanislaus County to address homelessness. They allocated $240,000 to rehabilitate the Turlock Gospel Mission (TGM) Day Center, which offers critical services to the homeless, including shelter, case management, and pet assistance. In 2021, an additional $15,942.07 in HEAP interest was accepted, bringing the total funding to $600,942.07. Due to expanded project requirements, an additional $92,000 was allocated to TGM, totaling $332,000, with $330,000 designated for a forgivable loan.
During renovations, significant structural issues were found, leading to additional, unplanned work costing $166,656.80, which included truss replacement and seismic improvements. In 2023, City Council increased funding for public improvement projects by $400,000 to help complete Phase Two of TGM’s rehabilitation, raising the project budget to $822,257, which includes a contingency fund to cover prevailing wage costs. Remaining HEAP funds of $92,257.52 will also contribute to completing Phase Two.
At Council’s request, staff has been working with Turlock Gospel Mission on the terms and repayment of the loan, extending the terms from 10-years to 12-years and an operating agreement outlining the responsibilities and expectations of both the City and TGM for the Day Center’s operations. The operating agreement is included as Attachment XX of this report.
City Council had requested that TGM operate the Day Center seven days a week; however, TGM has received complaints and concerns from the neighboring residents regarding the Day Center operating seven days a week at the 432 S. Broadway property.
In response to the neighborhood concerns the TGM Day Center will operate Monday through Friday, 8:00 am to 5:00 pm from the 432 S. Broadway location with Day Center services being provided Saturday and Sunday from the Emergency Shelter located at 437 S. Broadway.
Agenda Staff Report
1/14/2025
At the October 8th City Council meeting Turlock Gospel Mission still expressed concerns with the agreements, particularly, the combining of the loans and the loss of the forgiveness on the original loan, the start date of the loan forgiveness on the amended loan, the increase of the term from 10 to 12 years, and the Indemnification Section 12.b of the contract between ANV Construction and TGM. City Council asked staff and TGM to meet once again to see if the outstanding issues could be resolved. TGM and staff met and have come to agreement on the outstanding concerns.
1. The loans will be combined; however, the forgiven amount of the loan shall be acknowledged and noted in the loan documents.
2. The start date of the loan forgiveness period will begin the date that the loan documents and agreements and not the date a Certificate of Occupancy is issued.
3. The term of the loan will be 12 years.
4. Section 12.b of the contract between ANV Construction and Turlock Gospel Mission is unchanged.
3. BASIS OF RECOMMENDATION:
1. The City Council has approved the use of funds to complete this project. At the request of the City Council, an Operating Agreement is included outlining the responsibilities and expectations between the City of Turlock and the Turlock Gospel Mission for the operation and services provided at the day center. Turlock Gospel Mission will be able to reopen to provide services and a safe place for homeless individuals to be during the day. The day center will have the ability to provide restrooms to the homeless population throughout the day, act as a warming and cooling center and an overflow shelter.
4. FISCAL IMPACT / BUDGET AMENDMENT:
Appropriate funds have been allocated to Fund 257 “State HOME Funds” account 257-41- 491.47212 “Homeless Assistance Projects” during the Fiscal Year 2024- 2025 budget process in the amount of $91,053.
The Fiscal Year 2022-2023 Annual Action Plan was amended to increase the Public Improvement project category for CDBG an additional $400,000 to fund the completion of the Turlock Gospel Mission Day Center. Appropriate funds have been allocated to Fund 255 “CDBG” account 255-41-485.47210_006 “Housing Program Services Programs Public Improvements” during the Fiscal Year 2024- 2025 budget process in the amount of $400,000.
5. STAFF RECOMMENDATION:
Recommend approval.
6. CITY MANAGER COMMENTS:
Recommend approval.
Agenda Staff Report
1/14/2025
7. ENVIRONMENTAL DETERMINATION:
On May 26, 2023, the City of Turlock made a Finding of No Significant Impact and published a Notice of Intent to Request Release of Funds stating the use of CDBG funds for the additional work needed for the Turlock Gospel Mission Day Center project would have no significant impact on the human environment and therefore an Environmental Impact Statement under the National Environmental Policy Act of 1969 (NEPA) was not required.
The rehabilitation of the existing building located at 432 S. Broadway is only subject to obtaining building permits and does not require any discretionary approvals and therefore is Exempt from the provisions of CEQA in accordance with Section 15268 (Ministerial Projects) of the CEQA Guidelines.
8. ALTERNATIVES:
1. The City Council can deny moving forward with the completion of the Turlock Gospel Mission Day Center and Operating Agreement. However, this option is not recommended, as it would prevent the City from taking a leadership role in helping the community address homelessness. By working with the Turlock Gospel Mission, the City can create a positive solution that benefits those experiencing or at risk of homelessness and meets the community's needs.
9. ATTACHMENTS:
1. Attach A - Resolution
2. Attach A - Amended and Restated Promissory Note - TGM Broadway Project
3. Attach A - First Amendment TGM Construction Loan
4. Attach A - TGM Modification to Deed of Trust
5. Attach A - First Amendment to TGM Regulatory agreement
6. Attach B - TGM Amendment - ANV Contractors Inc
7. Exhibit A to Attach B - Scope of Work
8. Attach C - Scope of Work
9. Attach D - Day Center Operating Manual 1-14-25
BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK
WHEREAS, on March 1, 2016, City Council approved CDBG loan documents to Turlock Gospel Mission (TGM) for the purchase of 432 S. Broadway to be operated as a Day Center; and WHEREAS, an agreement was approved for HEAP funds for the rehabilitation of 432 S.
Broadway for the Turlock Gospel Mission Day Center; and WHEREAS, during construction it has been identified that additional funds were needed to complete the project; and
WHEREAS, on June 27, 2023, City Council approved an amendment to the Fiscal Year 2022- 23 Annual Action Plan to allocate funding into the Public Improvement category to fund the completion of the Day Center project; and
WHEREAS, on May 26, 2023 the City of Turlock made a Finding of No Significant Impact and published a Notice of Intent to Request Release of Funds stating the use of CDBG funds for the additional work needed for the Turlock Gospel Mission Day Center project would have no significant impact on the human environment and therefore an Environmental Impact Statement under the }
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IN THE MATTER OF APPROVING AN RESOLUTION NO. 2025-XXX
AMENDED AND RESTATED PROMISSORY
NOTE, FIRST AMENDMENT TO TA LOAN
AGREEMENT WITH FORGIVABLE TERMS,
A MODIFICATION TO THE DEED OF
TRUST AND FIRST AMENDMENT TO THE
REGULATORY AGREEMENT IN A FORM
APPROVED BY THE CITY ATTORNEY,
BETWEEN THE CITY OF TURLOCK AND
TURLOCK GOSPEL MISSION, A 501(C)(3)
NON-PROFIT ORGANIZATION, FOR THE
REHABIITATION OF THE REAL
PROPERTY LOCATED AT 432 S.
BROADWAY, TURLOCK, (APN #043-049-
032-000) IN THE TOTAL AMOUNT OF
$491,053, TO BE FUNDED IN THE AMOUNT
OF $91,053 FROM FUND 257 “STATE
HOME FUND” ACCOUNT 257-41-491.47212
“HOMELESS ASSITANCE PROJECTS”
AND $400,000 FROM FUND 255 “CDBG”
ACCOUNT 255-41-485.47210_006
“HOUSING PROGRAM SERVICES
PROGRAMS PUBLIC IMPROVEMENTS”
SUBJECT TO THE TERMS AND
CONDITIONS AS OUTLINED IN
ATTACHMENT A, AND AUTHORIZING THE
CITY MANAGER TO EXECTUE ALL
RELATED AND NECESSARY DOCUMENTS
Resolution No. 2025-XXX