Turlock City Council
April 28, 2026

City Council Meeting
Agenda

April 28, 2026
6:00 PM
City of Turlock Yosemite Room
156 S. Broadway, Turlock, California

Mayor
Amy Bublak

Council Members
Kevin Bixel
Cassandra Abram

Erika Phillips
Rebecka Monez
(Vice Mayor)

Interim City Manager
Gary Hampton
City Clerk
Nichole Fiez
City Attorney
Katie O. Lucchesi

SPEAKER CARDS: To accommodate those wishing to address the Council and allow for staff follow- up, speaker cards are available for any agendized topic or any other topic delivered under Public Comment. Please fill out and provide the Comment Card to the City Clerk or Police Officer.

NOTICE REGARDING NON-ENGLISH SPEAKERS: The Turlock City Council meetings are conducted in English and translation to other languages is not provided. Please make arrangements for an interpreter if necessary.

EQUAL ACCESS POLICY: If you have a disability which affects your access to public facilities or services, please contact the City Clerk’s Office at (209) 668-5540. The City is committed to taking all reasonable measures to provide access to its facilities and services. Please allow sufficient time for the City to process and respond to your request.

NOTICE: Pursuant to California Government Code Section 54954.3, any member of the public may directly address the City Council on any item appearing on the agenda, including Consent Calendar and Public Hearing items, before or during the City Council’s consideration of the item. Members of the public will be allowed three (3) minutes for comments.

AGENDA PACKETS: Prior to the City Council meeting, a complete Agenda Packet is available for review on the City’s website at www.cityofturlock.org and in the City Clerk’s Office at 156 S. Broadway, Suite 230, Turlock, during normal business hours. Materials related to an item on this Agenda submitted to the Council after distribution of the Agenda Packet are also available for public inspection in the City Clerk’s Office. Such documents may be available on the City’s website subject to staff’s ability to post the documents before the meeting.

1. CALL TO ORDER

2. SALUTE TO THE FLAG

3. ROLL CALL AND DECLARATION OF CONFLICTS

4. APPROVAL OF AGENDA AS POSTED OR AMENDED
This is the time for the City Council to remove items from the agenda or to change the order of the agenda. Matters may be taken up out of order of the established agenda by a four-fifths vote of the City Council.

5. PROCLAMATIONS, RECOGNITIONS, APPOINTMENTS, ANNOUNCEMENTS,

CITY OF TURLOCK

CITY COUNCIL

REGULAR MEETING AGENDA
Tuesday, April 28, 2026
Next City Council Resolution: 2026-038 Next Ordinance: 1344-CS

PRESENTATIONS, AND BRIEFINGS
A. Proclamation: Michael Harcksen Retirement

6. PUBLIC PARTICIPATION
Pursuant to California Government Code Section 54954.3(a), this portion of the meeting is set aside for members of the public to address the City Council on matters that are not listed on tonight’s agenda but are within the subject matter jurisdiction of the City Council. Speakers will be allowed up to three (3) minutes for their comments. Speakers who wish to address a matter listed later on the agenda may be asked to wait until that item is heard. Comments on matters outside the Council’s subject matter jurisdiction may be ruled out of order by the presiding officer and not permitted to continue. Pursuant to Government Code Section 54954.2(a)(3), the City Council may not take action or engage in substantive discussion on items not listed on the posted agenda.

However, the Council or staff may briefly respond to public comments, refer matters to staff, or request that a topic be placed on a future agenda.

7. CITY MANAGER REPORTS/UPDATES
City Manager reports/updates are provided for informational purposes only and no action or discussion may be undertaken. The City Manager may direct department heads to provide reports/updates at the City Manager’s request.

8. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion with no separate discussion. Any item may be removed from the Consent Calendar and considered separately at the request of the Mayor or any Councilmember. Prior to Council action, members of the public may address the Council on the Consent Calendar. If during their Consent Calendar comments, a member of the public requests removal of an item for separate consideration, the Mayor or a Councilmember may do so. Public comment on the Consent Calendar is limited to one (1) minute per speaker, regardless of the number of items addressed by the speaker.

A. Accepting the Weekly demands of April 3, 2026 through April 16, 2026 in the amount of $6,387,077.87 and Payroll EFT December 1, 2025 through December 31, 2025 in the amount of $2,570,571.75.

B. Accepting the Investment and Cash Report for the Month of March 2026 in the Amount of $329,352,114.44.

C. Accepting the Minutes of the April 14, 2026 City Council Meeting D. Accepting improvements for City Project No. 25-017 "Speed Lumps at Berkeley Roundabouts" and authorizing the City Engineer to file a Notice of Completion (Engineering) E. Accepting improvements for City Project No. 25-041 "City Utility Trench Repair 2025" and authorizing the City Engineer to file a Notice of Completion (Engineering) F. Approving an Agreement with ADARide.com LLC for ADA paratransit eligibility services for a five year term in an amount not-to-exceed $111,845.40 (Transit)

CITY OF TURLOCK

CITY COUNCIL

REGULAR MEETING AGENDA
Tuesday, April 28, 2026
Next City Council Resolution: 2026-038 Next Ordinance: 1344-CS

G. Approving task orders with Siegfried Engineering, Inc. for Engineering Design Services for the City of Turlock’s Roads Initiative Program to be funded by Fund 115 “Measure A – Roads” and authorizing staff to proceed with advertising for construction upon completion of bid documents (Roads Program)
H. Approving submission of Low Carbon Transit Operations Program FY 2025-26 Cycle A allocation request for a Regional Free Fares Project ($139,304) and authorizing the City Manager to execute all documents necessary (Transit)
I. Approving task orders with Provost & Pritchard Consulting Group for Engineering Design Services for the City of Turlock’s Roads Initiative Program to be funded by Fund 115 “Measure A – Roads” and authorizing staff to proceed with advertising for construction upon completion of bid documents (Roads Program)
J. Approving a Service Provider Agreement with PrecisionWorks LLC dba Precision Concrete Cutting for sidewalk trip hazard removal services, for a five year term ending April 14, 2031, in an amount not to exceed $450,000 (Engineering)
K. Approving Amendment No. 1 to Agreement No. 2025-190 with EKI Environment and Water, Inc. for the Downtown PCE Remediation Project for a not-to-exceed amount of $2,943,000 (Regulatory Affairs)
L. Approving Amendment No. 20 to City Contract No. 2024-111 with NV5, Inc. for Construction Management and Inspection Services for the Roads Program for Bid Package 1 for City Project No. 25-024 in the Amount of $53,249.90 (Roads Program) M. Approving the Tentative Agreement updating the Memorandum of Understanding (“MOU”) between the City of Turlock (“City”) and Turlock Management Association – Public Safety (“TMAPS”) covering the period of July 1, 2025, through June 30, 2028, and Related Budget Appropriations (Human Relations)
N. Approval of a Resolution to Employ a CalPERS Annuitant (Acting Fire Division Chief) Pursuant to CalPERS Requirements (Human Relations)

9. FINAL READINGS

10. PUBLIC HEARINGS

11. ACTION ITEMS
A. Accepting the City of Turlock Strategic Communications Plan (Economic Development)

12. COUNCILMEMBER COMMENTS, ANNOUNCEMENTS AND FUTURE ITEMS

13. CLOSED SESSION
A. Public Employee Appointment, Cal. Gov’t Code §54957(b)(1) Title: City Manager (Discussion Only)

14. REPORTS FROM CLOSED SESSION

CITY OF TURLOCK

CITY COUNCIL

REGULAR MEETING AGENDA
Tuesday, April 28, 2026
Next City Council Resolution: 2026-038 Next Ordinance: 1344-CS

15. ADJOURNMENT

City Council Meeting
Minutes

April 14, 2026
6:00 PM
City of Turlock Yosemite Room
156 S. Broadway, Turlock, California

1. CALL TO ORDER
Mayor Bublak called the meeting to order at 6:00 PM.

2. SALUTE TO THE FLAG

3. ROLL CALL AND DECLARATION OF CONFLICTS

Present: Councilmembers Cassandra Abram, Kevin Bixel, Erika Phillips, Vice Mayor Rebecka Monez and Mayor Amy Bublak

Absent: None

Councilmember
Abram
Councilmember
Bixel
Vice Mayor Monez Councilmember
Phillips
Mayor Bublak
None None None None None

4. APPROVAL OF AGENDA AS POSTED OR AMENDED
Motion: Approval of Agenda as Posted, motioned by Vice Mayor Monez, seconded by Councilmember Abram and carried 5/0 by the following vote:

Councilmember
Abram
Councilmember
Bixel
Vice Mayor Monez Councilmember
Phillips
Mayor Bublak
Yes Yes Yes Yes Yes

5. PROCLAMATIONS, RECOGNITIONS, APPOINTMENTS, ANNOUNCEMENTS,

PRESENTATIONS, AND BRIEFINGS
A. Turlock Police Department Animal Services - Adoptable Pets

Animal Services Supervisor Katherine Walthrop introduced an adoptable dog.

B. Proclamation: Animal Care and Control Appreciation Week (Police)

Chief Hedden and Mayor Bublak presented the proclamation to Animal Services.

C. Presentation: Turlock Partnership Incentive Program Check Presentation: Kabob Place (Economic Development)

Economic Development Director Sims and Mayor Bublak presented the check to the owners of Kabob Place.

D. Proclamation: National Volunteer Recognition Week: April 19-25, 2026 (Human Relations)

Proclamation was presented by Mayor Bublak and Chief Hedden to the volunteers of the City of Turlock.

CITY OF TURLOCK

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, April 14, 2026

E. Proclamation: National Public Safety Telecommunicators Week (Police)

Police Chief Hedden read the proclamation for the National Telecommunicators Week. Police Support Operations Manager Amanda Fortado accepted on their behalf.

F. Proclamation: Arbor Day (Recreation)

Municipal Services Assistant Director Packwood presented the proclamation of Arbor Day 2026.

G. Proclamation: Honoring City Attorney George A. Petrulakis for Outstanding Service to the City (Mayor)

Mayor Bublak presented a proclamation in honor of City Attorney George A. Petrulakis for his outstanding service to the City of Turlock.

6. PUBLIC PARTICIPATION

Mayor Bublak opened public comment and the following members of the public spoke:

Vito Chiesa
Karina Mendoza
Milt Trieweiler
Brian Arakelian
Aman Sachdeva
Rodney
Arthur Godwin
Marcus Betts
Kelley Coelho
Michael Scott
Leslie
John Gabelon
Mike Barco
Ron Bridegroom

With no further comments, Mayor Bublak closed public comment.

7. CITY MANAGER REPORTS/UPDATES
A. Monthly Department Reports

None

8. CONSENT CALENDAR

Mayor Bublak opened public comment and the following member of the public spoke:

Milt Trieweiler

With no further comments, Mayor Bublak closed public comment.

CITY OF TURLOCK

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, April 14, 2026

Action: Motion: by Vice Mayor Monez, seconded by Councilmember Abram, to adopt the Consent Calendar as amended by pulling items 8F and 8G for separate consideration and carried 5/0 by the following vote:

Councilmember
Abram
Councilmember
Bixel
Vice Mayor
Monez
Councilmember
Phillips
Mayor
Bublak
Yes Yes Yes Yes Yes

A. Accepting the Weekly demands of March 6, 2026 through March 12, 2026 in the amount of $1,117.838.76, March 13, 2026 through March 19, 2026 in the amount of $4,253,642.28, March 20, 2026 through March 26, 2026 in the amount of $1,718,644.69, March 27,2026 through April 2, 2026 in the amount of $4,613,527.60 and AP EFT January 1, 2026 through January 31, 2026 in the amount of $167,710.49.

Action: Approved Motion: Accepting the Weekly demands of March 6, 2026 through March 12, 2026 in the amount of $1,117.838.76, March 13, 2026 through March 19, 2026 in the amount of $4,253,642.28, March 20, 2026 through March 26, 2026 in the amount of $1,718,644.69, March 27,2026 through April 2, 2026 in the amount of $4,613,527.60 and AP EFT January 1, 2026 through January 31, 2026 in the amount of $167,710.49 B. Accepting the Minutes of the March 24, 2026 City Council Meeting

Action: Approved Motion: Accepting the Minutes of the March 24, 2026 City Council Meeting
C. Authorizing the Placement of Insurance Carrier Policies and Third-Party Administrative Agreements between the City of Turlock and Related Benefit Partners for Employee Healthcare, Covering the Period of July 1, 2026 through June 30, 2027 (Human Relations)

Action: Approved Resolution 2026-036: Authorizing the placement of insurance carrier policies and third-party administrative agreements between the City of Turlock and related benefit partners for employee healthcare, covering the period of July 1, 2026 through June 30, 2027.

D. Declaring the Intention to Order Annexation No. 41 for the property located at 1143 9th Street, (Stanislaus County Assessor’s Parcel 043-011-016), to existing Community Facilities District No. 2 (Services Mitigation) (Development Services)

Action: Approved Resolution No. 2026-032: Declaring the Intention to Order Annexation No. 41 for the property located at 1143 9th Street, (Stanislaus County Assessor’s Parcel 043- 011-016), to existing Community Facilities District No. 2 (Services Mitigation) E. Accepting improvements for City Project No. 24-010 "Fire Station No. 31 SCBA Compressor" and authorizing the City Engineer to file a Notice of Completion (Engineering)

CITY OF TURLOCK

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, April 14, 2026

Action: Approved Motion: Accepting improvements for City Project No. 24-010 "Fire Station No. 31 SCBA Compressor" and authorizing the City Engineer to file a Notice of Completion.

F. Rescinding Resolution No. 2025-083 and Adopting a New Resolution Designating the Authorized Signatures for the City of Turlock Bank Accounts with WestAmerica Bank (Finance)

This item was pulled for separate consideration.

G. Approving Amendment No. 4 to an Agreement between the City of Turlock and ABS Direct, Inc. for Laser Printer and Mailing Services of Utility Billing, Utility Delinquent Notices, and Business License Renewals, to Change the Current Total Compensation Amount from $880,000 to $1,013,200 for the Duration of the Contract (Finance)

This item was pulled for separate consideration.

H. Adopting the HOME Investment Partnerships American Rescue Plan (HOME-ARP) Program Policies and Procedures Manual for the Housing Division (Housing)

Action: Approved Motion: Adopting the HOME Investment Partnerships American Rescue Plan (HOME-ARP) Program Policies and Procedures Manual for the Housing Program Services Division.

I. Awarding Bid and Approving an Agreement with Ace-High Engineering for City Project No. 25- 063 "Geer Road Water Valves Replacement" in the Amount of $295,746.00 (Engineering)

Action: Approved Motion: Awarding bid and approving an Agreement with Ace-High Engineering, of Brentwood, California, in the amount of $295,746.00 and authorizing a construction contingency amount of $29,574.00 (10.0%) for the construction of City Project No. 25-063 "Geer Road Water Valves Replacement" to be funded by Fund 420 "Water Enterprise"

Action: Approved Resolution No. 2026-033: Determining the award of bid for the construction of City Project No. 25-063 “Geer Road Water Valves Replacement” is exempt from the provisions of CEQA in accordance with Section 15302 (Replacement or Reconstruction) of the CEQA Guidelines
J. Approving Amendment No. 6 to City Contract No. 2023-110 with Provost & Pritchard Consulting Group for Engineering Design Services for the Roads Program in the amount of $823,532.14 (Roads Program)

Action: Approved Motion: Approving Amendment No. 6 for Task Order No. 6 under the terms of the Master Agreement (City Contract No. 2023-110) with Provost & Pritchard Engineering Group, Inc. dba Provost & Pritchard Consulting Group (Clovis, California office) for Engineering Design Services for the City of Turlock’s Roads Initiative Program in the amount of $823,532.14 to be funded by Fund 115 “Measure A – Roads” under City Project No. 26-014 “Provost & Pritchard Task Order No. 6 for Roads Program CIP Projects,” and authorizing staff to proceed with advertising for construction of said City Project upon

CITY OF TURLOCK

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, April 14, 2026

completion of bid documents
K. Approving Amendments to City Contract No. 2023-111 with Siegfried Engineering, Inc. for Engineering Design Services for the Roads Program for City Project Nos. 26-017 and 26-018 (Roads Program)

Action: Approved Motion: Approving Amendment No. 4 for Task Order No. 4 under the terms of the Master Agreement (City Contract No. 2023-111) with Siegfried Engineering, Inc. (Stockton, California office) for Engineering Design Services for the City of Turlock’s Roads Initiative Program in the amount of $369,478.02 to be funded by Fund 115 “Measure A – Roads” under City Project No. 26-017 “Siegfried Task Order No. 4 for Roads Program CIP Projects,” and authorizing staff to proceed with advertising for construction of said City Project upon completion of bid documents

Action: Approved Motion: Approving Amendment No. 5 for Task Order No. 5 under the terms of the Master Agreement (City Contract No. 2023-111) with Siegfried Engineering, Inc. (Stockton, California office) for Engineering Design Services for the City of Turlock’s Roads Initiative Program in the amount of $875,117.21 to be funded by Fund 115 “Measure A – Roads” under City Project No. 26-018 “Siegfried Task Order No. 5 for Roads Program CIP Projects,” and authorizing staff to proceed with advertising for construction of said City Project upon completion of bid documents

8F. Rescinding Resolution No. 2025-083 and Adopting a New Resolution Designating the Authorized Signatures for the City of Turlock Bank Accounts with WestAmerica Bank (Finance)

Mayor Bublak opened public comment and the following member of the public spoke:

Milt Trieweiler

With no further comments, Mayor Bublak closed public comment.

Motioned by Vice Mayor Monez, seconded by Councilmember Abram, and carried 5/0 by the following vote:

Councilmember
Abram
Councilmember
Bixel
Vice Mayor
Monez
Councilmember
Phillips
Mayor
Bublak
Yes Yes Yes Yes Yes

Action: Approved Resolution 2026-037: Rescinding Resolution 2025-083 and adopting a new resolution designating the authorized signatures for the City of Turlock bank accounts with Westamerica Bank

8G. Approving Amendment No. 4 to an Agreement between the City of Turlock and ABS Direct, Inc. for Laser Printer and Mailing Services of Utility Billing, Utility Delinquent Notices, and Business License Renewals, to Change the Current Total Compensation Amount from $880,000 to $1,013,200 for the Duration of the Contract (Finance)

CITY OF TURLOCK

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, April 14, 2026

Mayor Bublak opened public comment and the following member of the public spoke:

Milt Trieweiler

With no further comments, Mayor Bublak closed public comment.

Motioned by Vice Mayor Monez, seconded by Councilmember Abram, and carried 5/0 by the following vote:

Councilmember
Abram
Councilmember
Bixel
Vice Mayor Monez Councilmember
Phillips
Mayor Bublak
Yes Yes Yes Yes Yes

Action: Approved Motion: Approving Amendment No. 4 to an Agreement between the City of Turlock and ABS Direct, Inc. for laser printer and mailing services of utility billing, utility delinquent notices, and business license renewals, to change the current total compensation amount from $880,000 to $1,013,200 for the duration of the contract.

9. FINAL READINGS

None

10. PUBLIC HEARINGS
A. Approving and Authorizing the Submission of the Fiscal Year 2026-2027 Annual Action Plan to HUD (Housing)

The item was presented by Housing Manager Figueroa.

Mayor Bublak opened public comment and the following members of the public spoke:

John Gabelon
Rob Bridegroom

With no further comments, Mayor Bublak closed public comment.

Motioned by Vice Mayor Monez, seconded by Councilmember Bixel and carried 5/0 by the following vote:

Councilmember
Abram
Councilmember
Bixel
Vice Mayor Monez Councilmember
Phillips
Mayor Bublak
Yes Yes Yes Yes Yes

Action: Approved Resolution 2026-034: Approving the Fiscal Year 2026-2027 Annual Action Plan for the Community Development Block Grant Program (CDBG) and HOME Investment Partnership Program

CITY OF TURLOCK

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, April 14, 2026

(HOME), authorizing the submission of the Annual Action Plan to HUD and authorizing the Interim City Manager or designee to execute all related and necessary documents

11. ACTION ITEMS
A. Direction on Remaining ARPA Funds for Business Development (Economic Development)

Economic Director Sims presented the item.

Mayor Bublak opened public comment and the following member of the public spoke:

Ron Bridegroom

With no further comments, Mayor Bublak closed public comment.

Amended motioned by Mayor Bublak, seconded by Vice Mayor Monez and carried 5/0 by the following vote:

Councilmember
Abram
Councilmember
Bixel
Vice Mayor Monez Councilmember
Phillips
Mayor Bublak
Yes Yes Yes Yes Yes

Action: Approved Motion: Direct the remaining $150,000 in American Rescue Plan Act (ARPA) funds to Animal Services

B. Adopting a Resolution Declaring the City Council’s Intention to Consider Adoption of a Reasonable Accommodation Ordinance After Review and Recommendation by the Planning Commission (City Attorney)

City Attorney George A. Petrulakis presented the item.

Motioned by Vice Mayor Monez, seconded by Councilmember Bixel and carried 5/0 by the following vote:

Councilmember
Abram
Councilmember
Bixel
Vice Mayor Monez Councilmember
Phillips
Mayor Bublak
Yes Yes Yes Yes Yes

Action: Approved Resolution No. 2026-035: Declaring the City Council’s Intention to Consider Adoption of a Reasonable Accommodation Ordinance After Review and Recommendation by the Planning Commission

12. COUNCILMEMBER COMMENTS, ANNOUNCEMENTS AND FUTURE ITEMS

CITY OF TURLOCK

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, April 14, 2026

Councilmember Abram announced that LOVE Turlock will be held on April 25, 2026.

Councilmember Bixel expressed appreciation to Police Services staff and thanked George Petrulakis for his service.

Vice Mayor Monez thanked the Police Department and George Petrulakis for his service. She also thanked Supervisor Chiesa for attending the meeting and recognized Turlock Fire and Police for their participation in the Turlock PAL flag football tournament.

Councilmember Phillips responded to a public comment, noted that she recently toured the Turlock Fire Department, and extended her best wishes to George Petrulakis.

Mayor Bublak announced that QUAKE fire helmet training will begin soon and expressed appreciation to public safety personnel for their service.

13. CLOSED SESSION

City Clerk Fiez read the closed sessions items out loud.

A. Conference with Labor Negotiators, Cal. Gov’t Code §54957.6(a) “Notwithstanding any other provision of law, a legislative body of a local agency may hold closed sessions with the local agency's designated representatives regarding the salaries, salary schedules, or compensation paid in the form of fringe benefits of its represented and unrepresented employees, and, for represented employees, any other matter within the statutorily provided scope of representation.”
Agency Designated Representative: Interim City Manager, Gary Hampton Employee Organization: Turlock Management Association-Public Safety B. Conference with Legal Counsel – Anticipated Litigation, Cal. Gov’t Code §54956.9(d)(2)“For the purposes of this section, litigation shall be considered pending when any of the following circumstances exist... A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency.” Potential Case(s): One (1)

14. REPORTS FROM CLOSED SESSION

None

15. ADJOURNMENT

Mayor Bublak adjourned the meeting at 8:01 PM.

Respectfully Submitted,

__________________________
Kelly Renteria, Deputy City Clerk

City Council Staff Report
April 28, 2026

From: Christopher Fisher, Municipal Services Director
Prepared by: Oscar Molina, Assistant Engineer
Agendized by: Gary Hampton, Interim City Manager

1. ACTION RECOMMENDED:

Motion: Accepting improvements for City Project No. 25-017 "Speed Lumps at Berkeley Roundabouts" and authorizing the City Engineer to file a Notice of Completion.

2. NARRATIVE:

The purpose of City Project No. 25-017, “Speed Lumps at Berkeley Roundabouts,” is to install speed lumps at two roundabout locations along N. Berkeley Avenue to reduce traffic speeds while maintaining emergency vehicle access. Residents have reported frequent speeding in the area, and accidents have occurred at the roundabouts.

This project aims to slow drivers before they enter the roundabout to improve safety. The scope of work includes asphalt concrete paving, installation of thermoplastic pavement markings, and placement of new sign posts with accompanying signage.

The main elements of the scope of work for this project consist of:
• Installation of speed lumps at two locations on North Berkeley Avenue • Installation of accompanying signs and posts
• Installation of striping markings on speed lumps

Change Order Summary:

Amount Approval Date
Original Contract $25,472.00 1/13/2026
Change Order No. 01 $923.65 3/2/2026
Adjusted Total Contract $26,395.65

Change Order No. 01 was approved by the City Engineer in accordance with the City's change order policy identified in Resolution 2025-007. Change Order No. 01 included a quantity adjustment due to the actual tonnage of hot mix asphalt placed exceeding the estimated amount.

3. FISCAL IMPACT / BUDGET AMENDMENT:

The total project costs are presented below:

Description Cost

Agenda Staff Report
4/28/2026

Preliminary Engineering
- City Staff
$4,025.95
Adjusted Construction Contract
- Dynamic Pavement
$26,395.65
Construction Engineering
- City Staff
$2,619.08
Total Project Costs $33,040.68

The projects costs above were expended as presented below:

Project costs prior to Fiscal Year 2025-2026 $1,494.55
Project costs in Fiscal Year 2025-2026 $31,546.13
Total Project Costs $33,040.68

All project costs were expensed out of Fund 218 "Measure L" account number 218-40- 462.51270 "Construction Project". There is adequate budget available in this account number and no transfer of funds is needed.

4. ENVIRONMENTAL DETERMINATION:

On January 13, 2026, the City Council determined the project to be exempt from the provisions of CEQA in accordance with Section 15301 (Existing Facilities) of the CEQA guidelines as the project involves negligible or no expansion of use in the existing facilities.

5. ALTERNATIVES:

A. Council could choose to deny authorizing the City Engineer to file the Notice of Completion. Staff does not recommend this alternative. The project is complete, and recordation of a Notice of Completion is the appropriate and customary step to formally close out the contract and establish the statutory claim periods available to any subcontractors or suppliers who provided services under the contract.

6. ATTACHMENTS:

1. Notice of Completion

2. Final Quantities

Attachment A

RECORDED AT THE REQUEST OF:

CITY OF TURLOCK

WHEN RECORDED MAIL TO:

CITY OF TURLOCK

OFFICE OF THE CITY CLERK
156 S. BROADWAY, SUITE 230
TURLOCK, CA 95380-5454

NOTICE OF COMPLETION
CITY PROJECT NO. 25-017

SPEED LUMPS AT BERKELEY ROUNDABOUTS

Notice is hereby given that work on the above-referenced project located at N. Berkeley and Chandler Drive and N. Berkeley and Dancer Way, Turlock, CA was completed by the undersigned agency on April 28, 2026. The contractor of work is Dynamic Pavement, Inc., California, and the owner is the City of Turlock, 156 South Broadway, Suite 150, Turlock, California. Kindly refer to said Project Number on all communications relating to this work.

Date:
(Signature- William D. Morris, P.E., City Engineer, Owner’s Agent), City of Turlock

VERIFICATION

I, the undersigned, City Engineer of the owner of the aforesaid interest, have read this notice; I know and understand the contents thereof; and the facts stated therein are true of my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

CITY OF TURLOCK

___________________________
WILLIAM D. MORRIS, P.E.

CITY ENGINEER
OWNER’S AGENT

Executed on April 29, 2026 at Turlock, California, Stanislaus County

FINAL QUANTITIES
City Project No: 25-017
Project Title: Speed Lumps at Berkeley Roundabouts
Item Unit Contractor's Final Actual Final Actual Bid Bid Total No. of Measure Unit Price Quantities Amount Quantities Amount Difference 1 LS 1,815.00$ 1.00 1,815.00$ 1.00 1,815.00$ -$ 2 LS 5,325.00$ 1.00 5,325.00$ 1.00 5,325.00$ -$ 3 EA 6,655.00$ 2.00 13,310.00$ 2.00 13,310.00$ -$ 4 EA 423.00$ 4.00 1,692.00$ 4.00 1,692.00$ -$ 5 TON 91.00$ 20.15 1,833.65$ 10.00 910.00$ 923.65$ 6 LS 1,210.00$ 1.00 1,210.00$ 1.00 1,210.00$ -$ 7 LS 1,210.00$ 1.00 1,210.00$ 1.00 1,210.00$ -$ 26,395.65$ 25,472.00$ 923.65$
C.O. #

1.1 -$
-$ -$ -$
26,395.65$ 25,472.00$ 923.65$
Mobilization and Demobilization
SUB-TOTAL CONTRACT ITEMS =
Item Description
TOTAL PROJECT =
Traffic Control
Speed Lumps Location
W17-1 Sign and Post
Hot Mix Asphalt - Grind and Overlay
Striping and Markings
All Other Work Not Included in Bid Items

CHANGE ORDERS
SUB-TOTAL CHANGE ORDER ITEMS =

City Council Staff Report
April 28, 2026

From: Christopher Fisher, Municipal Services Director
Prepared by: Oscar Molina, Assistant Engineer
Agendized by: Gary Hampton, Interim City Manager

1. ACTION RECOMMENDED:

Motion: Accepting improvements for City Project No. 25-041 "City Utility Trench Repair 2025" and authorizing the City Engineer to file a Notice of Completion.

2. NARRATIVE:

The City’s Utilities division performs underground work to maintain the City’s water, sewer, and storm drain infrastructure. Utility crews replace existing service lines to customers, replace failed valves, and other related underground infrastructure. The nature of the replacement work is such that the trench repair work does not strictly conform to City Standards as concerns the degree of compaction and hot mix asphalt paving and materials testing required and related thereto. Therefore, the City Utilities and Engineering Divisions work together to identify locations where trench repair of past underground work completed on City’s utilities is necessary. These locations are identified in Plans and Specifications which are then advertised for public bidding on an annual basis.

The purpose of City Project No. 25-041 "City Utility Trench Repair 2025” is to repair fifteen (15) trenches located in various areas throughout the City of Turlock. This project involves the removal and replacement of the trench patch and backfill material with compacted native soil, aggregate base, and hot mix asphalt as required to repair the trench per City Standards.

The main elements of the scope of work for this project consist of:
• Excavate down to the top of pipe
• Compact native material above pipe per City Standards • Compact aggregate base above native material per City Standards • Grind and place hot mix asphalt per City Standards

There were no change orders on this project.

3. FISCAL IMPACT / BUDGET AMENDMENT:

The total project costs are presented below:

Description Cost
Preliminary Engineering
- City Staff
$9,210.51
Construction Contract
- Machado and Sons
$155,011.00

Agenda Staff Report
4/28/2026

Construction Engineering
- City Staff
$3,000.00
Materials Testing
- BSK Associates
$15,896.13
Total Project Costs $183,117.64

The project was expended to general ledger accounts 410-51-531.43145 "Pave Trenches" and 420-52-550.43145 "Pave Trenches" as presented below:

Fund 410 (78%) Fund 420 (22%) Total Project Costs
Project Expenses $142,831.76 $40,285.88 $183,117.64

Each account has sufficient funding and no transfer of funds is necessary.

4. ENVIRONMENTAL DETERMINATION:

On November 18, 2025 the City Council determined the project to be exempt from the provisions of CEQA in accordance with Section 15301 (Existing Facilities) of the CEQA guidelines as the project involves negligible or no expansion of use in the existing facilities.

5. ALTERNATIVES:

A. Council could choose to deny authorizing the City Engineer to file the Notice of Completion. Staff does not recommend this alternative. The project is complete, and recordation of a Notice of Completion is the appropriate and customary step to formally close out the contract and establish the statutory claim periods available to any subcontractors or suppliers who provided services under the contract.

6. ATTACHMENTS:

1. Notice of Completion

2. Final Quantities

Attachment A

RECORDED AT THE REQUEST OF:

CITY OF TURLOCK

WHEN RECORDED MAIL TO:

CITY OF TURLOCK

OFFICE OF THE CITY CLERK
156 S. BROADWAY, SUITE 230
TURLOCK, CA 95380-5454

NOTICE OF COMPLETION
CITY PROJECT NO. 25-041
CITY UTILITY TRENCH REPAIR 2025

Notice is hereby given that work on the above-referenced project located at various locations within the City of Turlock, CA was completed by the undersigned agency on April 28, 2026. The contractor of work is Machado and Sons Construction, Inc., California, and the owner is the City of Turlock, 156 South Broadway, Suite 150, Turlock, California.

Kindly refer to said Project Number on all communications relating to this work.

Date:
(Signature- William D. Morris, P.E., City Engineer, Owner’s Agent), City of Turlock

VERIFICATION

I, the undersigned, City Engineer of the owner of the aforesaid interest, have read this notice; I know and understand the contents thereof; and the facts stated therein are true of my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

CITY OF TURLOCK

___________________________
WILLIAM D. MORRIS, P.E.

CITY ENGINEER
OWNER’S AGENT

Executed on April 29, 2026 at Turlock, California, Stanislaus County

FINAL QUANTITIES
City Project No: 25-041
Project Title: City Utility Trench Repair 2025
Item Unit Contractor's Final Actual Final Actual Bid Bid Total No. of Measure Unit Price Quantities Amount Quantities Amount Difference 1 LS 2,694.00$ 1.00 2,694.00$ 1.00 2,694.00$ -$ 2 LS 16,758.00$ 1.00 16,758.00$ 1.00 16,758.00$ -$ 3 SF 67.00$ 1119.00 74,973.00$ 1119.00 74,973.00$ -$ 4 SF 11.50$ 4647.00 53,440.50$ 4647.00 53,440.50$ -$ 5 ALLOW 5,000.00$ 1.00 5,000.00$ 1.00 5,000.00$ -$ 6 LS 2,145.50$ 1.00 2,145.50$ 1.00 2,145.50$ -$ 155,011.00$ 155,011.00$ -$
C.O. #
0 -$ -$
-$ -$ -$
155,011.00$ 155,011.00$ -$
Mobilization and Demobilization
SUB-TOTAL CONTRACT ITEMS =
Item Description
TOTAL PROJECT =
Traffic Control
Trench Repair (Per Modified Detail T-2)
Grind and Pave Overlay (Per Modified Detail T-3)
Adjust Frames and Covers to Grade
All Other Work not Included in Bid Items Above

CHANGE ORDERS
None
SUB-TOTAL CHANGE ORDER ITEMS =

City Council Staff Report
April 28, 2026

From: Christopher Fisher, Municipal Services Director
Prepared by: Mauricio Torres, Transit Analyst
Agendized by: Gary Hampton, Interim City Manager

1. ACTION RECOMMENDED:

Motion: Approving an Agreement with ADARide.com LLC (City Contract No. 2027-007) for ADA paratransit eligibility services for a five year term in an amount not-to-exceed $111,845.40

2. NARRATIVE:

In addition to fixed-route transit services, the City provides "complementary paratransit" services to accommodate individuals with disabilities who are unable to use the fixed-route transit system due to functional limitations. To determine eligibility for this service, the City and the Stanislaus Regional Transit Authority (StanRTA) currently contract with MOVE Stanislaus Transportation (MOVE) to conduct eligibility assessments and provide certification in accordance with the Americans with Disabilities Act (ADA).

This program ensures accessible transportation for eligible individuals, promotes the use of fixed-route services for those who are able to use it for some or all of their travel needs, and maintains a fair and consistent eligibility determination process throughout the region.

During routine contract reviews, both StanRTA and the City recognized the need to competitively solicit for these services moving forward to remain in compliance with each agencies procurement policies. Both agencies agreed that a joint procurement with separate contract awards was the best approach for a unified selection with cost savings due to economies of scale. StanRTA, as the larger agency, administered the procurement, while the City actively participated in the solicitation process, including vendor selection.

On December 18, 2025, StanRTA released RFP No. 2025-15 for ADA Paratransit Eligibility Services. On February 17, 2026, StanRTA received four (4) proposals from prospective consultants, all of which were determined to be responsive to the RFP requirements.

Unlike public works contracts, which must be awarded to the lowest responsible bidder, professional services agreements are awarded based on a “best value” determination. Best value is assessed through consideration of relevant experience, project approach, staffing, resources, and cost. An Evaluation Committee comprised of three (3) staff members from the City, StanRTA, and Transdev (StanRTA's transit operations contractor) reviewed and independently scored each proposal. The individual scores were then averaged to determine the final rankings.

Based on the evaluation criteria established in the RFP, ADARide.com LLC received the highest overall score and ranked first among the four proposers. Therefore, the Evaluation Committee recommends awarding the contract to ADARide.com LLC as the highest-ranked proposer, demonstrating the greatest potential to achieve the City’s desired outcomes and

Agenda Staff Report
4/28/2026

provide the best overall value.

If approved, StanRTA and the City would work with MOVE to transition ADA eligibility program duties to ADARide.com LLC effective July 1, 2026.

3. FISCAL IMPACT / BUDGET AMENDMENT:

The fiscal impact of the proposed action will be $111,845.40, which represents 10% of the overall costs to provide the specified services within Stanislaus County over the five-year term. The remaining 90% of costs will be paid by StanRTA. This funding split was determined following a review of eligibility assessments for both agencies.

Sufficient funding will be budgeted within Fund 426 (Transit) in account number 426-40-415- 240-001.43267 "Transit Contract Services" for each year the agreement is in effect.

There is no impact to the General Fund and no budget amendment is required.

4. ENVIRONMENTAL DETERMINATION:

This action is not subject to the provisions of the California Environmental Quality Act (CEQA) in accordance with Section 15378(b)(5) of the CEQA guidelines. This action consists of “organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment” and therefore is not considered a project.

5. ALTERNATIVES:

1. Reject approval of the Agreement; direct award to another firm. City staff does not recommend this approach because the specified firm was selected by a multi-agency evaluation committee that ranked this firm the highest in accordance with specified evaluation criteria. Awarding an agreement to a different firm could result in a bid protest. In addition, having different vendors or processes within the region for assessment and reporting of ADA eligibility would be harder for agency staff and passengers that would need to navigate multiple processes instead of a single, unified process.

2. Reject approval of the Agreement; direct ADA eligibility assessments to be performed by City staff. While City staff is capable of administering the process, there is a lack of technical expertise when performing in-person assessments that remain compliant with evolving ADA accessibility standards, so additional training and support would be required. Time spent performing assessments and issuing eligibility determinations would be new tasks that would reduce time spent on current projects and initiatives.

City staff believes the City receives a greater value from a contracted services model.

6. ATTACHMENTS:

1. City Contract No. 2027-007 with ADARide.com

CITY CONTRACT NO. 2027-007 1

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SERVICE PROVIDER AGREEMENT BETWEEN THE CITY OF TURLOCK
and
ADARIDE.COM LLC
for
ADA Paratransit Eligibility Services

City Contract No. 2027-007

THIS SERVICE PROVIDER AGREEMENT (the “Agreement”) is entered into by and between the CITY OF TURLOCK, a California municipal c orporation (“City”), and ADARide.com, LLC, a California limited liability company (“Service Provider”), on this 28th day of April, 2026 (the “Effective Date”). City and Service Provider may be collectively referred to herein as the “Parties” or individually as “Party.” There are no other parties to this Agreement.

RECITALS

A. City seeks to hire an independent contractor to perform Service Provider services to assist City with the provision of transit-related ADA paratransit eligibility assessments and related services (the “Project”).

B. Service Provider has made a proposal to City to provide such Service Provider services. A description of the services Service Provider proposes to provide is included in the Scope of Services in Exhibit A attached hereto and incorporated herein by reference (“Services”).

City desires to retain Service Provider to perform the Services, subject to the terms and conditions set forth in this Agreement.

C. The Parties have outlined the schedule or timeline for providing the Services (“Completion Schedule ”), which shall be included in the Scope of Services in Exhibit A .

D. The Parties have outlined the rates and method of payment to Service Provider for its performance of the Services under this Agreement (“Compensation Schedule”), which shall be included in the Scope of Services in Exhibit A.

NOW, THEREFORE, in consideration of the promises and covenan ts set forth below , the Parties agree as follows:

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AGREEMENT

1. Recitals. The recitals set forth above (“ Recitals”) are true and correct and are hereby incorporated into and made part of this Agreement by this reference. In the event of any inconsistency between the Recitals and Section s 1 through 52 of this Agreement, Sections 1 through 52 shall prevail.

2. Term. The term of this Agreement shall be five (5) year(s) and will commence on July 1, 2026 and terminate on June 30, 2031 (“Term”) unless the Parties mutually agree in writing to terminate the Agreement earlier or extend the Term pursuant to this Agreement.

3. Extension of Agreement. [Intentionally Omitted]

4. Effective Date. This Agreement shall only become effective once all of the Parties have executed the Agreement (the “Effective Date”).

5. Work.

5.1. Services. Subject to the terms and conditions set forth in this Agreement, Service Provider shall provide City the Services described in Exhibit A. Any request for Services not included in Exhibit A will be considered a request for additional or modified Services (“Modification” or “Modifications”). Service Provider shall not receive additional compensation for any Modification of the Services unless the Parties agree otherwise in a writing executed by both Parties.

5.2. City Requested Modification of Services . City may, by written order, authorize Modifications to the Services described in Exhibit A. If such Modifications cause an increase in the cost or time required for performance of Service Provider’s Services, the Parties shall enter into a written amendment to this Agreement to adjust the Services and the compensation to be paid to Service Provider and, if necessary, amend the Completion Schedule or Compensation Schedule.

The Services, Completion Schedule, or Compensation Schedule shall not be revised unless City and Service Provider mutually agree to a written amendment to this Agreement reflecting such revisions, additional compensation, time for performance or such other terms or conditions mutually agreed upon by the Parties.

5.3. Service Provider Requested Modification in Services. Service Provider shall not be compensated for work outside the Services described in this Agreement, unless, prior to th e commencement of the Services:

(a) Service Provider provides City with written notice that specific work requested by City or required to complete the Project is outside the agreed upon Services. Such notice shall: (1) be supported by substantial evidence that the work is outside the Services; (2) set forth the Service Provider’s proposed course of action for completing the work and a specific request for City to approve the Modification to the Services; (3) set forth the Service Provider’s

CITY CONTRACT NO. 2027-007 3

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proposed revisions, if any, to the Completion Schedule; and (4) set forth the Service Provider’s proposed revisions, if any, to the Compensation Schedule; and

(b) City agrees that the work requires a Modification;

(c) City approves all adjustments, if any, to the Completion Schedule and Compensation Schedule.

6. Compensation.

6.1. Amount, Time and Manner of Payment for Service Provider Services. City shall pay Service Provider according to the rates and timing set forth in the Compensation Schedule. On each anniversary date of the Effective Date, Service Provider will be allowed to increase prices with thirty (30) days’ written notice to City. Increases may not exceed increases in the San Francisco-Oakland Consumer Price Index for all urban consumers or percentage increases in Service Provider ’s published prices, whichever is lower. In all cases, City may cancel this Agreement if a requested price increase is not acceptable. City’s total compensation to Service Provider shall not exceed One Hundred Eleven Thousand Eight Hundred Forty-Five and 40/100ths Dollars ($ 111,845.40) (“Maximum Payment ”), unless the Parties mutually agree in writing otherwise.

6.2. Deposit. [Intentionally Omitted]

6.3. Subsequent Payments. City shall make monthly payments in the amount invoiced by Service Provider within thirty (30) calendar days of receiving such invoice. In the event that an amount of an invoice is in dispute, City shall inform Service Provider of the amount and basis for the dispute and may withhold the amount which is in dispute until the dispute has been resolved.

6.4. Invoices. Service Provider shall provide City with monthly invoices sufficiently evidencing Service Provider’s expenses and completion of the Services. All invoices furnished to City by Service Provider shall be in a form approved by City. The payments specified shall be the only payments made to Service Provider for performance of the Services, including compensation for any Modification. Service Provider shall submit all billings for Services to City within forty - five (45) days of the performance of such Services. City shall issue payment according to City’s customary procedures and practices for issuing payments to independent contractors.

7. Notice to Proceed. Service Provider shall not commence the performance of the Services until it has been given notice by City (“Notice to Proceed”).

8. Time of Performance. Service Provider warrants that it will commence performance of the Services by the start of the Term and shall conform to the Completion Schedule. The time of performance is a material term of this Agreement relied on by City in entering into this Agreement.

9. City Assistance to Service Provider. [Intentionally Omitted]

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10. Time and Personnel Devoted to Services . Service Provider shall devote such time and personnel to the performance of this Agreement, as is necessary to perform the Services in compliance with the Completion Schedule, Compensation Schedule, and this Agreement.

11. Performance by Qualified Personnel; No Subco ntracting. Services under this Agreement shall be performed only by competent personnel under the supervision and direct employment of Service Provider. Service Provider will conform with City’s reasonable requests regarding assignment of personnel, but al l personnel, including those assigned at City’s request, shall be supervised by Service Provider. Service Provider is prohibited from subcontracting this Agreement or any part of it unless such subcontracting is expressly approved by City in writing.

Neither Party shall, on the basis of this Agreement, contract on behalf of, or in the name of the other Party. An agreement made in violation of this provision shall confer no rights on any Party and shall be null and void.

12. Representations of Service Provider. City relies upon the following representations by Service Provider in entering into this Agreement:

12.1. Qualifications. Service Provider represents that it is qualified to perform the Services provided in Exhibit A and that it possesses the neces sary licenses and permits required to perform the Services or will obtain such licenses or permits prior to the time such licenses or permits are required. Service Provider shall also ensure that all subcontractors are similarly licensed and qualified. Service Provider and all subcontractors shall also obtain a business license from City before they commence performance of the Services. Service Provider represents and warrants to City that Service Provider shall, at Service Provider's sole cost and expense, keep in effect or obtain at all times during the Term of this Agreement, any licenses, permits, and approvals which are legally required for Service Provider to practice Service Provider's profession at the time the Services are rendered.

12.2. Service Provider Performance. Service Provider represents that all Services under this Agreement shall be performed in a professional manner and shall conform to the customs and standards of practice observed on similar, successfully completed projects by providers of the Services to be provided. Service Provider shall adhere to accepted Service Provider standards as set forth by relevant Service Provider associations and shall perform all Services required under this Agreement in a manner consistent with generally accepted Service Provider customs, procedures and standards for such Services. Service Provider agrees that, if a Service is not so performed, in addition to all of its obligations under this Agreement and at law, Service Provider shall re-perform or repl ace unsatisfactory Service at no additional expense to City.

12.3. No Waiver of Claims. The granting of any progress payment by City, or the receipt thereof by Service Provider , or any inspection, review, approval or oral statement by any representative of City, or state certification shall not, in any way, waive, limit, or replace any certification or approval procedures normally required or lessen the liability of Service Provider to re -perform or replace unsatisfactory Service, including , but not limit ed to , cases where the

CITY CONTRACT NO. 2027-007 5

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unsatisfactory character of such Service may not have been apparent or detected at the time of such payment, inspection, review or approval.

12.4. City’s Remedies are Cumulative. Nothing in this Section shall constitute a waiver or limitation of any right or remedy, whether in equity or at law, which City or Service Provider may have under this Agreement or any applicable law. All rights and remedies of City, whether under this Agreement or applicable law, shall be cumulative.

12.5. No Conflict of Interest. Service Provider represents that no conflict of interest will be created under state or federal law by entering into or in carrying out this Agreement.

13. Conformity with Law and Safety. Service Provider shall observe and comply with all applicable laws, ordinances, codes and regulations of governmental agencies, including federal, state, municipal and local governing bodies having jurisdiction over any or all of the scope of Services, including all provisions of the Occupational Safety and Health Act of 1979 as amended, all California Occupational Safety and Health Regulations, the California Building Code, the Americans with Disabilities Act, any copyright, patent, or trademark law, and all other applicable federal, state, municipal and local safety regulations, appropriate trade association safety standards, and appropriate equipment manufacturer instructions. All Services performed by Service Provider must be in accordance with these laws, ordinances, codes and regulations. Service Provider’s failure to comply with any laws, ordinances, codes , or regulations applicable to the performance of the Services hereunder shall constitute a breach of contract. In cases where standards conflict, the standard providing the highest degree of protection shall prevail.

If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Agreement, Service Provider shall immediately notify City's risk manager by telephone. If any accident occurs in connection with this Agreement, Service Provider shall promptly submit a written report to City, in such form as City may require. This report shall include the following information: (a) name and add ress of the injured or deceased person(s); (b) name and address of Service Provider's subcontractor, if any; (c) name and address of Service Provider's liability insurance carrier; and (d) a detailed description of the accident, including whether any of City's equipment, tools or materials were involved.

If a release of a hazardous material, substance, or waste occurs in connection with the performance of this Agreement, Service Provider shall immediately notify City. Service Provider shall not store hazardous materials or hazardous waste within City limits without a proper permit from City.

14. Confidentiality. Service Provider understands and agrees that, in the performance of Services under this Agreement or in the contemplation thereof, Service Provider may have access to private or confidential information that may be owned or controlled by City and that such information may contain proprietary or confidential details, the disclosure of which to third parties may be damaging to City (“Confidential Information”).

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Service Provider shall not, either during or after the Term, disclose to any third party any Confidential Information without the prior written consent of City. If City gives Service Provider written authorization to make any such disclosure, Service Provider shall do so only within the limits and to the extent of that authorization. Service Provider may be directed or advised by the City Attorney on various matters relating to the performance of the Services on the Project or on other matters pertaining to the Project and, in such event, Service Provider agrees that it will treat all communications between itself, its employees and its subcontractors as being communications which are within the attorney-client privilege.

Notwithstanding the foregoing, Service Provider may disclose Confidential Information required to be disclosed under law, provided that , prior to disclosure, Service Provider shall first give notice to City and make a reasonable effort to obtain a protecti ve order requiring that City’s Confidential Information not be disclosed. This exception is limited to the extent di sclosure is required under law.

15. Excusable Delays; Notice to Other Party of Delay . Service Provider shall not be in breach of this Agreement in the event that performance of Services is temporarily interrupted or discontinued due to a “ Force Majeure ” event which is defined as: riots, wars, sabotage, civil disturbances, insurrections, explosion, natural disasters such as floods, earthquakes, la ndslides, fires, strikes, lockouts and other labor disturbances or other catastrophic events, which are beyond the reasonable control of Service Provider. Force Majeure does not include: (a) Service Provider’s financial inability to perform; (b) Service Provider’s failure to obtain any necessary permits or licenses from other governmental agencies; or (c) Service Provider’s failure to obtain the right to use the facilities of any public utility where such failure is due solely to the acts or omissions of the Service Provider.

16. Assignment Prohibited. No Party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempt or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.

17. Suspension of Services by City . City reserves the right to suspend Service Provider 's Services under this Agreement when City determines that it is necessary to do so. When possible, City shall give Service Provider notice of such suspension and Service Provider shall, upon receipt of said notice, suspend all Services except any Services, the completion of which is authorized by the notice given by City. If the Services are suspended by City for more than sixty (60) consecutive days, for reasons other than the fault of the Service Provider , the Service Provider shall be compensated for Services performed prior to notice of such suspension. When the Project is resumed, the Service Provider's compensation shall be equitably adjusted by City to provide for expenses incurred by the interruption of the Services. In this regard, Service Provider shall furnish to City such financial information that, in the judgme nt of the City Manager , is necessary to determine the reasonable value of the Services rendered by Service Provider during the perio d when Services were suspended.

If the Parties are unable to agree upon the amount of extra compensation which is due to Service Provider within thirty (30) days of Service Provider resuming Services, the amount of such

CITY CONTRACT NO. 2027-007 7

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additional compensation, if any, that is required to appropriately compensate the Service Provider for its expenses incurred by the interruption of Services ma y, upon the request of either Party, be determined by arbitration conducted in accordance with the “Arbitration of Disputes” section of this Agreement. Such arbitration shall be commenced by the Service Provider no later than sixty (60) calendar days follo wing the event which entitles the Parties to pursue arbitration unless the Parties agree in writing to an extended time period for commencement of arbitration. Unless otherwise agreed in writing, all Parties shall carry on the Services and perform their duties during any arbitration proceedings, and City shall continue to make payments for the Services in progress as required by this Agreement.

18. Ownership of Work Product . Any and all work, artwork, copy, posters, billboards, photographs, videotapes, audiotapes, systems designs, software, reports, designs, specifications, drawings, diagrams, surveys, source codes, Service Provider or technical information or data, photographs, notes, letters, emails or any original works of authorship created by Service Provider or its subcontractors or subcontractors in connection with Services performed under this Agreement (“Products”) shall be works for hire as defined under Title 17 of t he United States Code, and all copyrights in such works are the property of City. In the event it is ever determined that any Product created by Service Provider or its subcontractors , or subcontractors under this Agreement, are not works for hire under U.S. law, Service Provider hereby assigns all copyrights to such Products to City. With the prior written approval of City's point of contact for the Project, Service Provider may retain and use copies of such Products for reference and as documentation of its experience and capabilities.

All Products shall become the property of City irrespective of where located or stored , and Service Provider agrees to deliver all such documents and information to City, without charge and in whatever form it exists, on the completion of the Service Provider's Services hereunder. Service Provider shall have no ownership interest in such Products.

All work product of Service Provider under this Agreement, including written information which City will cause to be distributed for either internal or public circulation, including both preliminary and final drafts , shall be delivered to City in both printed and electronic form, or as may be specified in Exhibit A.

When this Agreement is terminated, Service Provider agrees to return to City all documents, drawings, photographs and other written or graphic material, however produced, that it received from City, its contractors or agents, in connection with the performance of its Services under this Agreement. All materials shall be returned in the same condition as received.

19. Termination of Work by City for Its Convenience. City shall have the right to terminate this Agreement at any time for its convenience by giving notice of such termination to Service Provider. In the event City shall give such notice of termination, Service Provider shall cease rendering Services upon receipt of said notice given as required in this Agreement. If City terminates this Agreement:

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(a) Service Provider shall deliver copies of all Products prepared by it pursuant to this Agreement.

(b) If City terminates this Agreement for convenience before City issues the Notice to Proceed to Service Provider or before Service Provider commences any Services hereunder, whichever last occurs, City shall not be obligated to make any payment to Service Provider. If City terminates this Agreement after City has issued the Notice to Proceed to Service Provider and after Service Provider has commenced performance under this Agreement, City shall pay Service Provider the reasonable value of the Services rendered by Service Provider pursuant to this Agreement prior to termination of this Agreement. City shall not in any manner be liable for Service Provider's actual or projected lost profits had Service Provider completed the Services.

Service Provider shall furnish to City such financial information that, in the judgment of the City Manager, is necessary to determine the reasonable value of the Services rendered by Service Provider prior to termination. In the event of a dispute as to the reasonable value of the Services rendered by Service Provider prior to termination and the Parties are unable to agree upon said amount within sixty (60) calendar days following the date of the notice of termination by City, such dispute may, upon the request of either Party, be resolved by arbitration conducted in accordance with the “Arbitration of Disputes” section of this Agreement.

(c) Except as provided in this Agreement, in no event shall City be liable for costs incurred by or on behalf of Service Provider after the date of the notice of termination.

20. Assurance of Performance . If, at any time, City believes Service Provider may not be adequately performing its obligations under this Agreement or may fail to comple te the Services as required by this Agreement, City may submit a written request to Service Provider for written assurances of performance and a plan to correct observed deficiencies in Service Provider 's performance. Failure to provide written assurances subsequent to such written request, constitutes grounds to declare a breach under this Agreement.

21. Cancellation for Breach by Either Party. Should either Party fail to substantially perform its obligations in accordance with the provisions of this Agreement, the other Party shall thereupon have the right to cancel the Agreement by giving written notice and specifying the effective date of such cancellation. If City cancels this Agreement for breach and it is subsequently determined that Service Provider did not fail to substantially perform its obligations in accordance with this Agreement, then cancellation for breach by City shall be deemed, and treated, as termination for convenience.

Neither Party waives the right to recover damages against the other fo r breach of this Agreement, including any amount necessary to compensate City for all detriment proximately caused by Service Provider's failure to perform its obligations hereunder or which in the ordinary course of things would be likely to result therefrom. City reserves the right to offset such damages against any payments owed to Service Provider.

City shall not in any manner be liable for Service Provider's actual or projected lost profits had Service Provider completed the Services required by this Agreement.

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22. Non-Discrimination. In its performance of the Services, Service Provider shall adhere to City’s EEO Policy which states, “The City is committed to ensuring that all qualified individuals have a full and fair opportunity to compete in all phase of the hiring process and promotion, and to enjoy the benefits of employment with the City. All employees and applicants shall receive equal consideration and treatment in employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal or state statutes, the City’s ordinances, resolutions, rules or regulations.”

In addition, all agreements with sub-contractors will include language as required by the Office of Federal Contract Compliance Programs (OFCCP) that requires sub -contractors to maintain equal employment opportunity policies, and, as necessary, affirmative action policies.

23. Arbitration of Disputes. All claims, disputes, and other matters in question between City and Service Provider arising out of or relating to this Agreement or the breach thereof, including claims of Service Provider for extra compensation for Services related to the Pr oject, shall be decided by arbitration before a single arbitrator in accordance with the provisions of Sections 1281 to 1284.2 of the California Code of Civil Procedure (the “ Arbitration Laws”) unless the Parties mutually agree otherwise. The provisions of Section 1283.05 of the Arbitration Laws apply to any arbitration proceeding except as otherwise provided in this Agreement. The arbitrator shall have authority to decide all issues between the Parties including, but not limited to, claims for extras, delay and liquidated damages, if any, provided for in this Agreement, matters involving defects in the work product of the Service Provider, rights to payment, and whether the necessary procedures for arbitration have been followed. The award rendered by the a rbitrator shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof.

Notice of the demand for arbitration shall be filed in writing with the other Party. The demand for arbitration shall be made within a reasonable time after the claim, dispute , or other matter in question has arisen, and in no event shall it be made after the date when institution of legal or equitable proceedings based on such claim, dispute, or other matter in question would be barred by the applicable statute of limitation.

The Parties shall jointly appoint an arbitrator within fifteen (15) calendar days of the date of giving of the notice of the demand for arbitration. If the Parties are unable to jointly agree upon the appointment of an arbitrator within said fifteen (15) calendar day period, and do not agree in writing to extend said period for a fixed period, then either Party may seek to have the arbitrator appointed by the Superior Court of Stanislaus County in accordance with the Arbitration Laws.

If any proceeding is brought to contest the right to arbitrate and it is determined that such right exists, the losing Party shall pay all costs and attorneys' fees incurred by the prevailing party.

In addition to the other rules of law which may be applicable to any arbitration hereunder, the following shall apply:

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(a) Promptly upon the filing of the arbitration , each Party shall be required to set forth in writing and to serve upon each other Party a detaile d statement of its contentions of fact and law.

(b) All parties to the arbitration shall be entitled to the discovery procedures as provided in Section 1283.05 of the California Code of Civil Procedure.

(c) The arbitration shall be commenced and conducted as expeditiously as possible consistent with affording reasonable discovery as provided herein.

(d) These additional rules shall be implemented and applied by the arbitrator.

The costs of arbitration shall be borne by the Parties as determined by the arbitrato r, but each Party shall bear its own attorney's fees associated with the dispute with the other Party and to the arbitration.

24. Insurance Coverage. During the Term, the Service Provider, at its own cost and expense, shall maintain in full force and effect policies of insurance set forth herein, which shall be placed with insurers admitted in California with a current A M Best’s rating of no less than A -:VII and will provide City with written proof of said insurance. Service Provider shall maintain coverage as follows:

24.1 Commercial General Liability . Service Provider shall maintain Commercial General Liability Insurance with coverage at least as broad as Insurance Services Office (ISO) form CG 00 01, in the amount of no less than One Million Dollars ($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) general aggregate, and One Million Dollars ($1,000,000.00) products and completed operations for bodily injury, personal injury, and property damage. The general aggregate limit shall apply separately to this Project or the general aggregate shall be doubled.

24.2 Workers’ Compensation Insurance and Employer's Liability. Service Provider shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability with limits of One Million Dollars ($1,000,000.00) each accident or disease. Service Provider shall submit to City, along with the Certificate of Insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

24.3 Professional Liability. Service Provider shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing services in the amount of no less than Two Million Dollars ($2,000,000.00) per claim and in the aggregate or greater if appropriate for the Service Provider's profession. Any deductibles or self - insured retentions must be declared to and approved by City. At the op tion of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions with respect to City, its elected and appointed councils, commissions, directors, officers, employees, agents, and representatives (“ City’s Agents ”); or the Service Provider shall provide a financial guarantee

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satisfactory to City guaranteeing payment of losses and related investigations, claims administration and defense expenses.

24.4 Commercial Automobile Liability Insurance. Service Provider shall maintain commercial automobile liability insurance using ISO Business Auto Coverage form CA 00 01 (or equivalent) in the amount of no less than Two Million Dollars ($ 2,000,000.00) or greater each accident for owned, leased, hired, non-owned, and borrowed automobiles. The policy shall provide and be endorsed that the City, its officials, officers, agents, employees, and volunteers are included or named as additional insureds. If Service Provider owns no vehicles, this requirement may be met through a non-owned auto coverage or an endorsement to the CGL policy.

24.5 Umbrella or Excess Policy. Service Provider may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying policies of insurance. No coverage or policies maintained by the City (“Additional Insureds”), whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Service Provider’s primary and excess liability policies are exhausted.

24.6 Waiver of Subrogation . With the exception of professional liabil ity, Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. The commercial general liability policy, automobile liability policy, and workers’ compensation policy shall be endorsed to contain a waiver of subrogation in favor of City for all work performed by Contractor, its agents, employees, independent contractors and subcontractors. Contractor shall provide written proof of waiver of subrogation in the Certificate of Insurance. Additionally, Contractor agrees to obtain any available endorsements that may be necessary to effectuate this waiver of subrogation.

25. Additional Insurance Requirements. Within five (5) days of the Effective Date, Service Provider shall provide City with certificates of insurance and amendatory endorsements for all of the policies required under this Agreement (“ Certificates and Endorsements”). Such Certificates and Endorsements shall be kept current for the Term of the Agreement and Service Provider shall be responsible for providing updated copies . With the exception of the workers ’ compensation insurance, all of the insurance policies required in this Agreement shall: (a) provide that the policy will not be cancelled, allowed to expire, or materially reduced in coverage without at least thirty (30) days’ prior written notice to City of such cancellation, expiration, or reduction and each policy shall be endorsed to state such. If a carrier will not provide the required notice of cancellation, the Service Provider shall provide written notice to the City no later than ten (10) business days before cancellation; (b) name City, and City’s Agents as additional insureds with respect to liability arising out of Services, work or operations performed by or on behalf of Service Provider and shall be endorsed to state such; (c) name City of Turlock as a certificate holder; (d) cover products and completed operations of Service Provider , premises owned, occupied, or used by the Service Provider, or automobiles owned, leased, or hired or borrowed by the Service Provider; contain no

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special limitations on the scope of protection afforded to City; (e) allow and be endorsed primary with respect to any insurance or self -insurance programs covering City or City’s Agents and any insurance or self -insurance maintained by City or City’s Agents shall be in excess of Service Provider’s insurance and shall not contribute to it; ( f) contain standard separation of insured provisions; and (g) state that any failure to comply with reporting or other provisions of the policy including breaches of warranties shall not affect the coverage provided to City.

26. Indemnifications.

26.1 Indemnification for Professional Liability. When the law establishes a professional standard of care for any portion of the Services provided under this Agreement, to the fullest extent permitted by law. Service Provider shall defend with legal counsel reasonably acceptable to City, indemnify and hold harmless City and City’s Agents from and against any and all claims, loss, cost, damage, injury (including, without limitation, injury to or death of an employee of Service Provider or its subcontractors), expense and liability of every kind, nature and description that arise out of, pertain to , or relate to acts or omissions of Service Provider, or any direct or indirect subcontractor, employee, contractor, representative or agent of Service Provider , or anyone that Service Provider controls (collectively “Liabilities”). Such obligations to defend, hold harmless, and indemnify City and City’s Agents shall not apply to the extent that such Liabilities are caused in whole by the sole negligence, active negligence, or willful misconduct of City or City’s Agents, but shall apply to all other Liabilities. With respect to third party claims against the Service Provider, the Service Provider waives any and all rights of any type of express or implied indemnity against City and City’s Agents.

26.2 Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Service Provider shall indemnify, defend, and hold harmless City and any and all of its elective and appointive boards, officers, officials, agents, employees or volunteers from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including legal counsel’s fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Service Provider or by any individual or agency for which Service Provider is legally liable, including, but not limited to, officers, agents, employees, or subcontractors of Service Provider.

27. Liability of City. Notwithstanding any other provision of this Agreement, in no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this Agreement or the Services performed in connection with this Agreement.

28. Independent Contractor. At all times during the Term, Service Provider shall be deemed to be an independent contractor and shall be wholly responsible for the manner in which Service Provider performs the Services required under this Agreement. Service Provider shall be liable for

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its acts and omissions and those of its employees, contractors, subcontractors, represe ntatives, volunteers, and its agents. Nothing contained herein shall be construed as creating an employment, agency or partnership relationship between City and Service Provider. City shall have the right to control Service Provider only insofar as the result of Service Provider’s Services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Service Provider accomplishes Services rendered pursuant to this Agreement.

29. Service Provider Not Agent. Except as City may specify in writing, Service Provider shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Service Provider shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

30. Payment of Taxes and Other Expenses. Payment of any taxes, including California sales and use taxes, levied upon this Agreement, the transaction, or the Services or goods delivered pursuant hereto, shall be the obligation of Service Provider.

31. Notices. All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Any Party hereto may at any time, by giving ten (10) days’ written notice to the other Party hereto, designate any other address in substitution of the address to which such notice or communication shall be given. Such notices or communications shall be given to the Parties at their addresses set forth below.

If to City: City of Turlock
Attn: Christopher Fisher, Municipal Services Director
156 S. Broadway, Suite 150
Turlock, California 95380

With courtesy copies to: City of Turlock, City Attorney’s Office Attn: George A. Petrulakis, City Attorney
156 S. Broadway, Suite 230
Turlock, California 95380-5456

If to Service Provider: ADARide.com LLC
Attn: Arthur Hulscher, CEO
950 E. Dovlen Place, Suite D
Carson, California 90746

32. City Contract Administrator. City’s Contract Administrator and contact person for this Agreement is:

Wayne York, Transit Manager
City of Turlock, Transit Division
1418 N. Golden State Blvd., Suite 1
Turlock, California 95380
Telephone: (209) 669-2800
E-mail: [email protected]

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33. Interpretation. As used herein, any gender includes each other gender, the singular includes the plural and vice versa.

34. Use of City Project Number. [Intentionally Omitted]

35. Modification. No alteration, amendment, modification, or termination of this Agreement shall be valid unless made in writing and executed by all of the Parties to this Agreement.

36. Waiver. No covenant, term, or condition or the breach thereof shall be deemed waived, except by written consent of the Party against whom the waiver is claimed, and any waiver of the breach of any covenant, term, or condition shall not be deemed to be a waiver of any preceding or succeeding breach of the same or any other covenant, term, or condition.

37. Assignment. No Party to this Agreement shall assign, transfer, or otherwise dispose of this Agreement, in whole or in part , to any individual, firm, or corporation without the prior written consent of the other Party. Subject to the forgoing provisions, this Agreement shall be binding upon, and inure to the benefit of, the respective successors and assigns of the Parties hereto.

38. Authority. All Parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement and the names, titles, and capacities herein stated on behalf of any entities, persons, states, or firms represented or purported to be represented by such entities, persons, states or firms and that all former requirements necessary or required by state or federal law in order to enter into the Agreement have been fully complied with. Further, by entering into this Agreement, neither Party hereto shall have breached the terms or conditions of any other contract or agreement to which such Party is obligated, which such breach would have a material effect hereon.

39. Drafting and Ambiguities. Each Party acknowledges that it has reviewed this Agreement with its own legal counsel, and based upon the advice of that counsel, freely entered into this Agreement. Each Party has participated fully in the review and revision of this Agreement. Any rule of construction that ambiguities are to be resolved against the drafting Party does not apply in interpreting this Agreement.

40. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the state of California.

41. Venue. Venue for all legal proceedings shall be in the Superior Court of the State of California, in and for the County of Stanislaus.

42. Severability. If this Agreement in its entirety is determined by a court to be invali d or unenforceable, this Agreement shall automatically terminate as of the date of final entry of judgment. If any provision of this Agreement shall be determined by a court to be invalid and unenforceable, or if any provision of this Agreement is rendered invalid or unenforceable according to the terms of any federal or state statute, which becomes effective after the Effective

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Date of this Agreement, the remaining provisions shall continue in full force and effect and shall be construed to give effect to the intent of this Agreement.

43. Execution and Counterparts. This Agreement may be executed simultaneously , and in several counterparts, each of which shall be deemed an original, but which together shall constitute one and the same instrument. The Parties agree that this Agreement and any other documents to be delivered in connection herewith may be electronically signed utilizing services such as DocuSign and Nitro Sign, or by transmitting signatures in pdf or similar format, and that any electronic signatures appearing on this Agreement or such other documents are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility.

44. Audit. City shall have access at all reasonable times to all reports, contract records, contract documents, contract files, and personnel necessary to audit and verify Service Provider’s charges to City under this Agreement.

45. Entire Agreement. This Agreement, together with its specific references, attachments, and exhibits, constitutes the entire agreement of the Parties with respect to the subject matters hereof and supersedes any and all prior negotiations, understanding, and agreements with respect hereto, whether oral or written. Should any conflict exist b etween the terms and conditions of the Agreement and any and all exhibits attached hereto, the terms and conditions of the Agreement shall prevail.

46. Supersedes Prior Agreement. It is the intention of the Parties hereto that this Agreement shall superse de any prior agreements, discussions, commitments, or representations, whether written, electronic or oral, between the Parties with respect to the subject matter of this Agreement.

47. Mandatory and Permissive. “Shall” and “will” and “agrees” are mandatory. “May” and “can” are permissive.

48. Successors and Assigns . All representations, covenants, and warranties specifically set forth in this Agreement, by or on behalf of, or for the benefit of, any or all of the Parties hereto, shall be binding upon and inure to the benefit of such Party, its successors and assigns.

49. Headings. Headings used in this Agreement are for reference purposes only and shall not be considered in construing this Agreement.

50. Attorney’s Fees and Costs. If any action at law or in equity not resolved pursuant to the “Arbitration of Disputes” section of this Agreement , including action for declaratory relief, is brought to enforce or interpret provisions of this Agreement, the prevailing Party shall be entitled to reasonable attorney's fees and costs, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which such Party may be entitled.

51. Necessary Acts and Further Assurances. The Parties shall at their own cost and expense execute and deliver such further documents and instruments and shall take such other actions as

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may be reasonably required or appropriate to evidence or carry out the intent and purposes of this Agreement.

52. Time is of the Essence. Time is of the essence in this Agreement for each covenant and term of a condition herein.

IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by and through their respective officers thereunto duly authorized.

CITY OF TURLOCK, a California
municipal corporation

By:

Gary R. Hampton, Interim City Manager

Date:

APPROVED AS TO SUFFICIENCY:

By:

Christopher Fisher, Municipal Services
Director

APPROVED AS TO FORM:

By:

Katie O. Lucchesi, City Attorney

ATTEST:

By:

Nichole Fiez, City Clerk

ADARIDE.COM LLC, a California limited
liability company

By:

Print Name:

Title:

Date

Arthur Hulscher
CEO
04/22/2026

Technical Proposal
February 7th, 2026
Exhibit A

1 Table of Contents

1. Cover Letter

2. ADAride Technical Proposal

3. ADAride Experience & References

4. ADAride Resumes

5. ADAride Sample Reports

6. ADAride Insurance COI

7. Stanislaus Regional Transit Authority Required Forms a. Exhibits A-F

2 Cover Letter
February 7, 2026
To: Dero In
P
rocurement Officer
Stanislaus Regional Transit Authority
912 11st Street, Suite 100
Modesto, CA 95354
Re: RFP N o #2025-15 ADA Paratransit Eligibility Services Dear Dero In,
Pleas
e accept ADAride’s bid for Stanislaus Regional Transit Authority (StanRTA), RFP no. 2025-15 for ADA Paratransit Eligibility Services. ADAride.com is the nation’s most experienced ADA eligibili
ty vendor featuring proven solutions that will meet and exceed the requirements of this RFP.

ADARide.com LLC
950 E. Dovlen Place, Suite D
Carson, CA 90746
Arth
ur Hulscher, CEO
[email protected]
(310) 436
-3570
By signing this cover letter, it is recognized that Mr. Arthur Hulscher is authorized to bind ADARide.com LLC to the terms of this proposal and is key personnel . T his proposal is valid for 180 days as of the due date of thi s RFP. All the information contained in this bid, including the price schedule, is accurate, true and correct to the best of my knowledge. I further acknowledge all addendums (Addendum 1 issued January 21st 2026) and Addendum 2 issued February 5th 2026) issued in the RFP.

Thank y
ou again for the oppor tunity to serve StanRTA and your customers.

Sincerely,
Art Hulscher,
President and CEO
ADAride.com LLC

3 Executive Summary

For more than 30 years, ADAride has been a nationally recognized leader in ADA paratransit eligibility determination, delivering proven, compliant, and customer-focused solutions to transit agencies of all sizes across the United States. Since 1994, ADAride has successfully administered hundreds of thousands of eligibility determinations nationwide, helping agencies meet federal and state requirements while improving accuracy, efficiency, and customer experience. Our longevity, stability, and exclusive focus on paratransit eligibility distinguish ADAride as the most experienced and dependable partner in the industry.

ADAride’s purpose -built eligibility platform is grounded in a functional —not medical— model, evaluating an applicant’s ability to independently use fixed -route transit under real- world conditions. This approach aligns directly with ADA intent and federal gu idance by focusing on functional skills rather than diagnoses. ADAride’s web -based functional assessment seamlessly supports unconditional, conditional, and temporary eligibility determinations, as well as automatic renewals, ensuring ongoing compliance wi th AB 1250 and related regulatory frameworks. These capabilities are not add -ons or workarounds; they are fully integrated into ADAride’s core methodology and technology.

Designed exclusively to manage the end -to-end ADA paratransit eligibility process, ADAride prioritizes HIPAA- compliant privacy protections, operational efficiency, and —most importantly—determination accuracy. Our secure platform ensures appropriate data collection, controlled access, auditability, and consistent decision -making while reducing administrative burden on both agency staff and applicants. Accuracy is reinforced through standardized workflows, professional oversight, and continuous quality contro l, resulting in defensible determinations and minimal appeals.

ADAride’s proven transition methodology ensures a smooth, low -risk implementation for every agency we serve. Our approach includes structured data migration, targeted public and stakeholder outreach, system configuration tailored to local policy, and hands -on support throughout onboarding. This process is delivered by purpose -trained ADA paratransit eligibility specialists with deep regulatory knowledge and real -world operational experience. The result is a seamless transition that protects service continuity, minimizes disruption, and allows agencies to realize immediate operational and compliance benefits.

In summary, ADAride offers Stanislaus Regional Transit Authority ( StanRTA) an unmatched combination of experience, technology, compliance, and proven execution—making ADAride the trusted standard for ADA paratransit eligibility nationwide.

4 ADAride Experience

ADAride brings deep, practical experience operating ADA paratransit eligibility programs throughout California, where regulatory expectations, public scrutiny, and customer diversity are among the most demanding in the nation. For decades, ADAride has part nered with California transit agencies to implement eligibility programs that balance access, accuracy, and compliance while meeting state-specific mandates and policy objectives.

ADAride’s functional eligibility model aligns not only with FTA ADA regulations (49 CFR Part 37) but also with California statutory requirements, including AB 1250, which emphasizes conditional eligibility, functional evaluation, and appropriate renewal practices. ADAride’s platform natively supports conditional trip -by-trip eligibility, temporary determinations, and automatic renewals for riders with long -term or permanent disabilities that are fully embedded in our system and routinely applied in California operations.

California agencies rely on ADAride to manage eligibility in environments characterized by high application volumes, multilingual populations, strong advocacy engagement, and heightened expectations for transparency and equity. ADAride’s web- accessible platform supports multilingual access, mobile -friendly completion, advocate participation, and secure document handling—reducing barriers for applicants while preserving the quality of data required for defensible determinations.

ADAride also brings extensive experience transitioning California agencies away from costly, low- yield in-person assessments toward efficient, functionally based web determinations, without increasing appeal rates or compliance risk. Our methodology reflec ts California agencies’ historical data showing consistently high eligibility approval rates and focuses resources where functional review adds value rather than burdening applicants unnecessarily.

From data migration and RED database integration to public outreach, staff training, and board- level reporting, ADAride’s California implementations are designed to be smooth, defensible, and minimally disruptive. Our purpose -trained eligibility specialist s understand California policy, stakeholder expectations, and operational realities, allowing agencies to maintain service continuity while modernizing their eligibility programs.

ADAride is honored to submit this proposal to Stanislaus Regional Transit Authority. No other firm offers ADAride’s singular focus, depth of experience, proprietary technology, and proven national track record. ADAride sets —and continues to advance—the national standard for ADA paratransit eligibility.

5 ADAride Staffing Plan

ADAride boasts a management team characterized by firsthand involvement and dedication.

Unlike competitors who rely on remote support, ADAride's management team is actively engaged in overseeing operations, guaranteeing swift and effective responses to cus tomer needs. This direct involvement by Art Hulscher (CEO) fosters a culture of accountability and excellence throughout the organization.

ADAride understands that the effectiveness of a program or contract hinges on the competence of its management team. We take pride in our responsiveness to our transit agency partners and believe that our experienced staff will play a pivotal role in foste ring synergy between ADAride and StanRTA.

Art Hulscher , M.S.W. Art serves as the President and CEO of ADAride (see attachment – Resumes). With a career dedicated to serving individuals with disabilities, he brings a wealth of expertise to his roleArt has a demonstrated commitment to serving others both profes sionally and personally. He is nationally recognized for his contributions to transit, having lectured on paratransit eligibility and mobility management. Art's involvement in the development of Project Action’s Functional Eligibility Training Manual underscores his expertise in this field. As program manager and key personnel for ADAride, Art is dedicated to maintaining the highest level of service for the contract, serving as the primary contact for StanRTA’s management and ensuring his availability daily.

Cynthia Gold, as ADAride's Chief Operating Officer, oversees the day-to-day operations, ensuring compliance with contractual and federal guidelines. With a background in nursing and extensive experience at Access Services, Los Angeles, she brings valuable insight into her role. Cynthia managed a team of in -person evaluators and currently oversees ADAride's quality control program. She also manages the customer service department, ensuring sensitive and appropriate communication with customers. She is identified as Co- Program Manager and Key Personnel for StanRTA. Cynthia is responsible for maintaining ADAride's Web -Based Time and Attendance System and competitive benefits package, further enhancing our commitment to excellence.

Yasmeen Benitez, serving as ADAride’s Customer Service Supervisor, oversees the management of eligibility notification mailings (including recertification, eligibility, expirations, ID cards, etc.) across all our accounts. She directly supervises the customer service team, ensuring appropriate staffing levels and providing bilingual Spanish phone support. Joining ADAride in 2019, Yasmeen's dedication to exemplary customer service and strict adherence to protocols led to her promotion in 2021. In her role, she will be responsible for mailing all notifications and application packages for StanRTA.

6 ADARIDE ORGANIZATION CHART for StanRTA

StanRTA’s NEW ADA ELIGIBILITY TEAM
ADAride has assembled the most experienced and diverse group of professional evaluators available today. Our proven and established team is not merely a group of “trained personnel” but highly educated, licensed, and well -trained practicing professionals including medical doctors, physical therapists, orientation and mobility instructors and many more. The following evaluators will be conducting StanRTA evaluations (not a complete list):

Dr. Wilfredo Cerrato M.D.: Dr. Cerrato received his medical degree (MD) in 2001 and has a vast amount of experience ranging from being a medical director to a health educator. As a former medical director at Agua Caliente Health Center, he was responsible for providing medical care to both seniors and children. His experience being a health educator provided the foundation of his work in HIV, AIDS and other blood -based disabilities. He has worked for ADAride since 2005 conducting hundreds of in-person functional assessments in San Jose.

Dr. Omar Sinno M.D.: Dr. Sinno received his medical degree from Loyola University Chicago, Strich School of Medicine. Dr. Sinno’s clinical experience includes neurology, hematology / oncology, internal medicine and both cardiological and pulmonary critical care. Currently, Dr.

Art Hulscher
Program Mgr.

Cynthia Gold
Co-Program
Manager
Mel Benitez
CSR Manager
Online
Evaluation
Team (8+)

Customer
Service Staff
(5)
IT Development
(3)

7 Sinno serves as a Senior Regional Medical Liaison for the world’s largest Biotech company. He has been with ADAride since 2010.

Matt Zacharias P.T.: Matt is a licensed physical therapist, who received his degree from the University of Oklahoma in 2000. He currently works as a center manager for Select Physical Therapy where he treats individuals with various orthopedic and neurologic impairments on a daily basis. He completed the Professional Eligibility Training program including Project Actions’ Guidance for Conducting Physical Functional Assessments and began conducting in- person ADA assessments in 2010 and then online in 2013. Matt is also our current travel trainer and appeals specialist for Tulsa Transit.

Colleen Palat M.A. C.O.M.S.: is a nationally Certified Orientation and Mobility Specialist training and evaluating people with visual, cognitive and physical impairments. She has contracted with numerous county offices of education, as well as the California Department of Rehabilita tion.

She is one of our in -person Mobility Managers in Escondido California for North County Transit District. She is highly trained in conducting ADA paratransit eligibility assessments and travel training. LAVATA customers who have visual impairments can be assured that they will be accurately assessed, as a certified orientation and mobility specialist will most likely conduct the evaluation. She also conducts in-person mobility conferences and travel training in North County San Diego.

Shannon Fryer Holmes M.A., O.T.R. / L: Ms. Holmes is a practicing Occupational Therapist who received her master’s degree in occupational therapy from University of Southern California in 1998. Ms. Holmes was the program manager for METRO ParaCruz’s eligibility program from 2002 to 2006 condu cting thousands of in -person functional assessments. Before entering the paratransit field, Ms. Holmes was an occupational therapist for the Central Coast Center for Independent Living working primarily with individuals with traumatic brain injuries. She also practiced her therapy at Daniel Freeman Memorial Hospital and the Veterans Administration hospital. Her extensive experience in rehabilitation gives her an acute understanding of the skills required to use a bus.

Jenny DeSanto RN: Jenny is a Registered Nurse in the State of California with an MSN in Patient Safety and Quality, BSN, and over 25 years of health care experience at both the County and State level. Her specializations range from working with the Developmentally Disabled population to Forensic Psychiatry. She has experience treating individuals with physical, mental and visual disabilities for over 25 years. She is in charge of Regulatory Compliance, Patient Safety, and overseeing the largest County in California’s Behavioral Health Quality Program.

8 ADAride’s Professional Evaluation Team is second to none and there are many more not listed above. They are supported by a professional network of experienced paratransit evaluators available for consultations on ADA determinations.

MENTAL HEALTH SPECIALISTS
Cognitive and behavioral challenges for individuals with mental illness can be some of the most difficult ADA eligibility assessment. ADAride ensures StanRTA’s patrons with mental illness will receive an expertly determined eligibility. ADAride includes our exclusive Mental Health Hotline for StanRTA. This service allows ADAride evaluators to dial up our hotline and consult on a mental health assessment almost 24/7. Our hotline is staffed with mental health professionals who can provide a cognitive assessment and help document one’s mental abilities to use a bus. This Mental Health consultation service is an essential part of ADAride’s eligibility program for StanRTA.

PROFESSIONAL ELIGIBILITY TRAINING PROGRAM
All ADAride evaluators, customer service helpers, and management staff on the StanRTA contract will have completed our industry’s best training. The scope of the training is appropriate for all individuals involved in an ADA program (advisory committee members, upper management, board members, telephone reservationists, dispatch operators, drivers and certification analysts) and should be viewed as required training. ADAride’s training was developed with input and direction from The University of Southern California's School of Biokinesiology and Physical Therapy, Orthopaedic Hospital's Medical Staff, Centers for Independent Living, The Braille Institute, Project Action, CalAct, and Access Services Incorporated.

ADAride licensed healthcare professionals have taught numerous evaluators how to conduct safe, appropriate and valid functional assessments, either in-person, on the telephone, online or on paper. Participants also learn the vital skill of accurately docu menting the results. The professionals conducting the training cautions evaluators that the purpose of the training is to understand an applicant’s functional ability to use fixed route transportation and not for medical- diagnostic considerations. A comp rehensive training manual is provided to each student in the training.

ADAride is proud to offer StanRTA access to our expansive, menu -driven paratransit eligibility training program. Designed to enhance both procedural knowledge and interpersonal sensitivity, our program places a strong emphasis on respectful and effective communication with individuals with disabilities. We are pleased to offer this comprehensive training, or items within, to StanRTA as part of our commitment to supporting high-quality, equitable transit services. You can choose from the following menus:

9 A.D.A. and Disability Rights
F.T.A. rules and regulations
Disability Sensitivity Training
Mobility Device Training
Tether Strap installation training
Service Animal Training
Infection Control Procedures
Physical Functional Assessments
Mental Health Assessments
Functional Vision Assessments
Privacy and HIPAA Training
Determining paratransit eligibility
Mobility Training
ADAride Software Training
ADAride has trained hundreds of evaluators including individuals from the following agencies:

10 ADAride Project Understanding for StanRTA

ADAride fully understands that ADA paratransit eligibility is a civil rights process that must be accurate, accessible, timely, and defensible. For Stanislaus Regional Transit Authority (StanRTA), the challenge is to operate an eligibility program that is fully compliant with FTA regulations, minimizes burden on applicants, is accurate, and delivers an eligibility process built for accessibility now and into the future.

ADAride recognizes that StanRTA’s existing ADA paratransit eligibility process was established with the intent of ensuring fairness and regulatory compliance. However, as eligibility best practices have evolved nationally, the current approach now presents opportunities for meaningful improvement.

StanRTA’s current process relies primarily on scheduled in -person assessments arranged via telephone, without the use of a standardized written application or professional verification from treating providers. As a result, eligibility determinations are base d largely on a single, time - limited interaction rather than on comprehensive functional information gathered with meaningful professional input. In addition, recertifying passengers are required to complete another in -person assessment to maintain eligib ility, even when their functional abilities are permanent or well documented.

While this approach may have been appropriate during the implementation of paratransit eligibility 1990, but 36 years of experience across the country has shown that such models are burdensome for applicants, time intensive, particularly individuals with significant or permanent disabilities and the most wasteful and expensive eligibility process . Scheduling by phone alone can create access barriers, in -person assessments introduce avoidable delays, and the absence of application and professional verificati on forms limits the ability to efficiently evaluate functional eligibility.

National experience now demonstrates that in- person assessments do not materially improve eligibility outcomes, given that the vast majority of applicants are ultimately found eligible. More importantly, this approach can unintentionally place unnecessary physical and logistical burdens on the very individuals the ADA was designed to protect.

ADAride views this not as a criticism, but as an opportunity. By modernizing the eligibility process to include web- accessible applications, professional verification, functional screening, and targeted use of telephone interviews when necessary, StanRTA can significantly reduce applicant burden, accelerate determinations, and maintain full FTA compliance —while improving the overall customer experience.

11 ADAride’s eligibility process has been audited, reviewed, and relied upon for more than 20 years by public transit agencies nationwide. Our methodology aligns fully with 49 CFR §37.125, including the requirement that eligibility processes may not impose unreasonable administrative burdens on applicants.

ADAride’s functionally based, web-accessible eligibility model reflects what decades of national data have already proven: accurate determinations can be made without imposing unnecessary steps, while still supporting unconditional, conditional, and tempor ary eligibility in full compliance with federal and California requirements.

ADAride recognizes that timeliness is critical—both for applicants who depend on paratransit as their lifeline and for agencies obligated to meet the ADA’s 21 -day processing requirement.

ADAride consistently delivers the fastest eligibility turnaround time s in the United States, often issuing determinations on the same day the application is complete.

Our speed is not achieved by cutting corners, but by leveraging:
• A purpose-built web platform
• Standardized functional evaluation workflows
• Immediate access to professional verification
• Availability of ADAride Professional Evaluators 24-7
• Continuous quality control
Eliminating unnecessary in-person assessments removes one of the greatest sources of delay in traditional eligibility programs, allowing agencies to process applications faster, more humanely, and at lower total cost.

ADAride understands that StanRTA is seeking an eligibility partner that:
• Is FTA-compliant in practice, not just in theory
• Treats applicants with dignity and respect
• Reduces risk, cost, and administrative burden
• A eligibility provider experienced in transitions for in-person to online • Delivers timely, accurate, and defensible determinations • Utilizes telephone inter views when needed to accurately determine ADA paratransit eligibility

12 ADAride’s proven methodology directly addresses these goals. After three decades of national experience and over one million determinations, the evidence is clear: online, functionally based eligibility is no longer experimental— it is the proven standard. ADAride stands ready to help StanRTA implement an eligibility program th at reflects this reality while ensuring a proven and efficient transition process.

ADAride’s vision is fully aligned with the Metropolitan Transportation Commission’s (MTC) long- standing goal of a more unified, consistent, and customer -centered ADA paratransit eligibility framework across Northern California. For decades, ADAride has actively supported this regional approach by working directly with agencies such as Napa Valley Transportation Authority, Livermore Amador Valley Transit Authority (LAVTA), Merced “The Bus”, and Santa Cruz Metro, and previously with SamTrans , San Joaquin RTA, Butte County, and VTA San José, while also providing ADA eligibility training and technical guidance to the majority of Bay Area transit agencies. This history has given ADAride a unique, practical understanding of how regional consistency can be achieved without sacri ficing local policy control. ADAride will bring this proven, interoperable eligibility platform to StanRTA, enabling participation today in a broader regional eligibility ecosystem— one that reduces duplication, improves portability for riders , enhances data integrity, and advances the shared MTC vision of seamless mobility for people with disabilities across the Bay Area and beyond.

ADAride Approach and Toolkit

ADAride’s approach to ADA paratransit eligibility is collaborative, structured, and guided with hands-on experience d management. From project initiation through full implementation, ADAride will work in close partnership with StanRTA staff, advocates, and community stakeholders to ensure the process reflects local policy while benefiting from proven national best practices. Our purpose-built toolkit—combining technology, professional oversight, training, and outreach— allows agencies t o transition efficient ly and with minimal disruption. Just as important, ADAride places strong emphasis on early and ongoing community outreach, ensuring applicants, advocates, and service providers clearly understand the process, feel supported, and trust the system. The resul t is an eligibility program that is efficient to administer, well understood by the public, and positioned for long-term success.

INITIAL CUSTOMIZATION
Upon award, ADAride and S tanRTA will collaborate and create a new StanRTA application. We will customize our platform to include all elements of StanRTA’s current application process while also strengthening areas of the existing application and verification workflow. Our goal is to

13 ensure that all parties are on the same accessible platform, maintaining the integrity and consistency of StanRTA’s application.

In our experience, many applicants reach out as soon as they receive the paper application, which is why we suggest updating your application to include other mobility options upfront. That first contact is the ideal moment to begin guiding them through their unique and individual transit options as documented on the application. This proactive, early -engagement model leads to better customer understanding, faster processing, and a more seamless introduction to the StanRTA ADA Paratransit, Dial-a-Ride and Medivan services.

APPLICATION
Access to services is the foundation of any successful program serving individuals with disabilities and their care providers. To ensure this accessibility, services must be readily available, reliable, and human-centered. ADAride provides exactly that through our toll-free customer care line, staffed by experienced professionals available Monday through Friday, 8:00 a.m. to 4:00 p.m.

Our expert staff can serve as the first point of access for S tanRTA patrons—initiating the ADA eligibility process, answering questions, and introducing other mobility options during that very first call. By the program “Go -Live”, ADAride will be fully prepared to assist customers immediately, ensuring that every individu al is informed of all accessible transportation choices available to them. ADAride trained experts consistently respond with empathy, knowledge, and actionable options. For StanR TA, that means going beyond eligibility screening to provide meaningful referrals and mobility guidance right from the start, building independence, not just processing applications. StanRTA patrons will have the application mailed to them or be logged in to our website during the first phone call.

Statistics show that seniors and individuals with disabilities represent the fastest- growing group of internet users , largely because today’s healthcare and transportation systems increasingly require digital access to essential records and services. That’s why it is critical for StanRTA ’s eligibility and mobility services to be available online , not just as a convenience, but as a cornerstone of accessibility and equity.

14 However, being “online” isn’t enough. Services must also be stable, intuitive, and fully accessible to users of all abilities. ADAride’s platform was engineered by a team of seven PhD computer scientists with accessibility at its core for all users. Our website exceeds industry standards and is WAG 2.0 compliant, enhanced through full integration with AccessiBe™, ensuring accessibility for those needing accommodation as well as, compatibility with screen readers, adaptive devices, and all modern browsers.

Not every customer is internet savvy, therefore, ADAride combines this robust online access with live expert support, guiding each user through the process step by step. The result is a system that is both technologically advanced and genuinely human-centered, making StanRTA’s services truly accessible to everyone, everywhere, every day.

BUILT-IN TRANSLATION
ADAride.com is designed to be highly accessible and inclusive, leveraging the built-in translation capabilities of modern web browsers such as Google Chrome to support applicants who speak a wide range of languages. With a single click, users can translate the entire ADAride.com interface into their preferred language, allowing them to navigate the application and support materials with ease. In addition, today’s accessible internet browsers offer robust, built-in screen-reading, text-to-speech, zoom, and c ontrast tools, making online platforms more accessible than ever before for individuals with visual, cognitive, or learning disabilities. By fully embracing these widely available accessibility features —combined with ADAride’s clean, structured, and WCAG -

15 compliant design—ADAride.com ensures that applicants can access and complete the eligibility process regardless of language spoken or assistive technology used, without requiring special software or custom accommodations.

VERIFICATION
Equally important is providing Healthcare Professionals and Disability Advocates with secure online access to complete S tanRTA’s Professional Verification Form. ADAride’s platform is fully HIPAA-compliant and designed to protect privacy while simplifying the verification process.

By allowing authorized professionals to complete their section directly online, StanRTA’s application can move from pending to approved in minutes rather than days , often reducing a 10-day turnaround to as little as 10 minutes. This streamlined, paperless process not only accelerates eligibility determinations but also ensures accuracy, confidentiality, and better overall experience for applicants and their care providers.

16 ADAride works with treating healthcare professionals every day to clarify and complete professional verification forms, ensuring eligibility determinations are accurate, well - documented, and defensible. Many professional verifications are completed online and require approximately ten minutes on average , minimizing burden on providers while capturing essential functional information. When needed, ADAride staff can also complete professional verification by telephone directly with an appropriate licensed or qualified professional, ensuring timely and complete responses.

Applicants are routinely encouraged to involve their treating healthcare professionals in documenting functional abilities. Combined with treatment plans and information regarding medication side effects, ADAride’s professional evaluation team can develop a longitudinal view of an individual’s functional abilities, rather than relying on a single point -in-time observation.

This approach ensures that determinations reflect how an individual functions day -to-day and over time.

Allowing the voices of treating professionals to be heard is a critical component of ADAride’s process—particularly in cases involving cognitive, psychiatric, or neurological disabilities, where applicants may not fully understand or be able to articulate the nature or impact of their condition. To accurately assess how a disability affects an individual’s ability to use fixed- route transit independently, this professional input is both vital and required within the ADAride eligibility methodology.

ADA PARATRANSIT FUNCTIONAL DETERMINATIONS
ADAride’s functional evaluation process within ADAride.com is uniquely advanced and purpose- built to support accurate, defensible ADA paratransit eligibility determinations. The platform is designed to compile and organize functional data points side by si de—bringing together information provided by the applicant and verification supplied by the treating healthcare professional. This parallel presentation allows evaluators to efficiently assess consistency, identify functional limitations, and understand ho w a disability impacts an individual’s ability to independently use fixed-route transit under real-world conditions. In the vast majority of cases, the application and professional verification align, allowing for timely and confident determinations.

When discrepancies do arise, ADAride’s process does not default to assumptions or unnecessary in-person testing. Instead, our evaluators proactively contact the applicant, advocate, or treating professional to clarify information and obtain additional context. This targeted follow-up ensures accuracy while minimizing burden and delay. Notably, since launching ADAride.com, ADAride has never relied on standardized clinical screening tools such as the Timed Up and Go (TUG), Mini - Mental State Examination (MMSE) , or FACTS assessments to make initial eligibility

17 determinations. These tools may have a role during an appeal when warranted, but they are not required, and are often inappropriate , at the front end of the eligibility process. ADAride’s functional, longitudinal, and data-driven approach has proven that accurate determinations can be made without imposing unnecessary or inequitable evaluation methods on applicants.

Once an application is complete , tracked in real time by both our website and staff, StanRTA customers will receive an online assessment of their functional abilities and disabilities. This assessment is conducted by ADAride’s highly experienced team of professional evaluators, who collectively bring over 120 years of paratransit eligibility expertise.

Using the comprehensive data gathered from the application and professional verification, our highly trained experts make an initial ADA eligibility determination , a process proven accurate and in full compliance with FTA §37.125. In most cases, this determination is completed within just a few hours of submission, making ADAride’s turnaround time the fastest in the country.

ADAride is also prepared to bring “urgent- same day” processing to StanRTA customers who may require urgent accommodation.

TELEPHONE INTERVIEWS
ADAride’s eligibility program is supported by an evaluation and customer service team with exceptional telephone -based communication skills , developed through decades of direct interaction with applicants, family members, advocates, and treating healthcare professionals.

Our staff are specifically trained to conduct clear, respectful, and effective telephone interviews that elicit accurate functional information while maintaining dignity, patience, and professionalism at every stage of the process.
100% of StanRTA’s customers will have at least one direct phone call from ADAride staff and/or evaluators and the majority of StanRTA clients will have an average of four contacts over the life of one eligibility period. Telephone contacts are routinely conducted during the application process, the evaluation, the telephone mobility conferencing, a possible quality assurance (QA) review, onto recertification / auto-renewal.

ADAride evaluators and customer service staff routinely speak with treating healthcare professionals to clarify verification information, navigate complex healthcare phone systems, and obtain timely responses. Successfully working through provider phone trees and clinical office protocols requires specialized communication skills, persistence, and experience—skills that are core to ADAride’s daily operations. Sensitivity training and proactive communication techniques are paramount to ensuring these conversations are productive, respectful, and compliant.

Nearly all applicants contact ADAride at some point during the eligibility process, and our staff are trained to immediately identify and provide reasonable modification / accommodation

18 when needed. When an applicant is unable to complete the application independently due to a disability—such as total blindness without a support system —ADAride staff are fully trained to complete the application directly over the phone, ensuring equal access without delay or burden.

To further enhance efficiency and responsiveness, ADAride’s customer service team routinely transfers calls live to an eligibility evaluator when a determination-related issue can be resolved immediately. These real- time call transfers eliminate unnecessary handoffs, reduce processing delays, and allow applicants to receive answers and progress in their eligibility determination without waitin g for callbacks or additional appointments. This integrated, telephone -based approach improves both operational efficiency and the applicant experience, reinforcing ADAride’s commitment to timely, accessible, and accurate eligibility determinations.

WEB CONFERENCE EVALUATIONS
ADAride has conducted hundreds of web conferences due to the pandemic which accelerated the frequency. Numerous web conferencing platforms (Zoom / Face Time / M.S. Teams / JoinMe) are used to connect to the applicants and treating healthcare professionals. A recent example featured an applicant who had “Face Timed” ADAride while in their doctor’s office. Together we completed the Professional Verification form online and obtained an extremely accurate picture of their fluctuating condition as it pertained to utilizing a bus. The result was “conditional / trip - by-trip” eligibility and was processed same day.

ADAride’s mobility management model for StanRTA is human-centered automation: most people finish eligibility online or by assisted phone interview. We protect dignity by minimizing unnecessary trips, we protect agencies by automating timelines and documentation, and we protect budgets by reserving high -cost steps for the cases that truly need them. The result is faster decisions, fewer appeals, better data, and lower total cost —fully aligned with ADA and current FTA expectations for reasonable, non-burdensome processes.

19 ADARIDE’S TURNKEY FLOWCHART

QUALITY ASSURANCE / QUALITY CONTROL PLAN
All StanRTA applicants determined to be ineligible for ADA paratransit will automatically be placed into ADAride’s proprietary Quality Assurance (QA) Review Queue. No applicant will be denied ADA paratransit without a third- level review conducted by one of ADAride’s seasoned and highly trained staff. During this QA process, our team routinely reaches out to the applicant, their advocates, or their healthcare professionals to verify information and ensure the determination accurately reflects the individual’s functional abilities. Phone interview notes are securely stored within each applicant’s determination record and are immediately available for StanRTA staff to review. StanRTA will have full, real-time visibility into every data point, evaluator input, and eligibility determination associated with each application—simply by logging into your secure user profile.

ADAride management routinely conducts QA file reviews with each evaluator throughout the year to ensure consistent quality and accurate eligibility determinations. These ongoing reviews also support the proper guidance and alignment of services for each of our contracted transit

APPLICATION
•Toll Free
•Online 24/7
•Accessible Formats
•US Mail

VERIFICATION
•Online 24/7
•FAX
•US Mail
•Toll Free

MOBILITY

CONFERENCING
•Telephone Interviews
•Online Professional
Team
•Experienced QA Program
•Multi-Modal Referrals

NOTIFICATION
•US Mail
•Email
•Alternative Formats
•Digital Data Distribution

20 agency partners. StanRTA and your patrons will benefit from an entire, experienced team dedicated to delivering reliable, high-quality service.

APPEALS
ADAride recognizes that appeals are not adversarial proceedings, but rather a continuation of due process. Our appeals framework is designed to be supportive, transparent, and accessible, ensuring applicants clearly understand their eligibility determinati on and are provided with a meaningful opportunity for review.

ADAride’s quality assurance reviews are exceptionally thorough and well documented. As a result, any appeal begins with a clear, defensible, and fully supported initial determination. In practice, many appeals arise not from errors in the evaluation proces s, but from omitted or incomplete functional information provided by the applicant or their healthcare professional. For example, an application and verification form may identify a strained wrist as the sole disability and functional limitation. When ADAr ide can successfully reach the applicant, these omissions are often clarified without the need for a formal appeal, but rather our “VIP Review”.

In some instances, however, new and materially significant information may emerge during an appeal request. Using the same example, an individual initially identified with a minor orthopedic limitation may also have advanced or end -stage cognitive impairme nts, such as Alzheimer’s disease, that were not previously disclosed. In these situations, ADAride is prepared to conduct an expedited “VIP Review” to incorporate the newly provided information, revise the determination as appropriate, and avoid unnecessar y procedural burdens, costs, delays, and administrative waste for both the applicant and StanRTA.

Historically, the majority of appeals involve applicants who were determined ineligible during the initial evaluation. While ADAride maintains an appeals rate of less than one percent, we are fully prepared to implement multiple appeal models in coordinati on with StanRTA. ADAride utilizes evaluators who are fully “bubbled” from the original determination and from one another, thereby meeting and exceeding the independence standards established under FTA regulations.

Appeals may be conducted via web conference or telephone interview with these independent evaluators, or ADAride may participate as a member of a StanRTA appeals panel. Regardless of the structure selected, ADAride stands ready to support a compliant, efficient, and customer - centered appeals process.

While the regulations only contemplate in- person assessments in limited circumstances —most notably during the appeals phase—ADAride also offers flexible, practical alternatives. ADAride is familiar with the current in -person assessment provider and propose s an additional option:
training existing MOVE staff to conduct unbiased appeals evaluations using their established in -

21 person infrastructure. With MOVE’s cooperation and StanRTA’s approval, this approach represents a cost -effective, low -disruption solution. ADAride is also open to training and engaging a MOVE staff member to conduct appeals and participate in the appeals panel. In all scenarios, ADAride will train additional MOVE / StanRTA staff to apply our proven Appeals Assessment methodology and standardized reporting framework, which has been successfully implemented for numerous transit agency partners nationwide.

INCOMPLETE APPLICATION MANAGEMENT
ADAride’s platform is uniquely engineered to ensure that no applicant falls through the cracks.

When an application is incomplete, ADAride initiates a three-fold outreach process consisting of personalized letters, follow -up emails, and direct phone contact. Every communication is automatically logged and time-stamped within our web portal, giving staff complete visibility of each applicant’s progress. The platform’s customizable notification framework allows StanRTA to define specific time intervals —such as 30 -day reminder calls and 45 -day incomplete notifications—while ADAride’s system simultaneously tracks the FTA -mandated 21 -day determination clock. Our proprietary “Remind Queue” queue ensures real-time monitoring of all incomplete files. ADAride evaluators conduct weekly phone outreach to in this queue until the file is completed, providing a hands-on, customer-first approach unmatched in the industry.

22 CONTINUITY OF OPERATIONS PLAN (COOP)
ADAride maintains a comprehensive Continuity of Operations Plan to ensure uninterrupted delivery of ADA paratransit eligibility services during disruptions to normal operations, including natural disasters, technology outages, public health emergencies, or staffing shortages.

ADAride’s web -based eligibility platform is available 24 hours a day, 7 days a week and consistently achieves 99% uptime, supported by systems hosted in triplicate across geographically separate environments with routine, secure data backups.

Notably, the COVID-19 pandemic did not disrupt ADAride’s operations or service levels. Because ADAride’s platform is fully web -based, we were able to seamlessly transition customer service and eligibility staff to secure, at -home work procedures without interruption to application processing, determinations, or appeal timelines. These remote operating protocols are now fully integrated into our standard operating procedures and can be activated immediately when needed.

ADAride’s physical office environment is also designed for continuity, with redundant internet connectivity, secure remote access, and 24-hour on-call IT technical support to rapidly address any system or connectivity issues. In addition, ADAride’s scalable staffing model allows trained eligibility specialists to be added or reallocated in real time to respond to fluctuations in volume or unexpected events. Together, these measures ensure continuous operations, data security, and full compliance with contractual timelines under all operating conditions.

AUTOMATIC RECERTIFICATION
ADAride’s experience has consistently shown that a significant number of individuals are clearly unable to use fixed-route bus service under any circumstances, due to profound and permanent disabilities. To address this, ADAride introduced automatic recertification, or “auto -recert,” in 1998.

When an initial evaluation confirms that an applicant’s disability is both severe and non - reversible, our platform supports an automatic recertification designation. This enables a simplified one-page renewal process, ensuring that eligibility remains curr ent while minimizing administrative burden. Our platform handles auto-recertification logic seamlessly.

With Assembly Bill 1250 approved by Governor Gavin Newsom on October 13 th, 2025, StanRTA
will already be compliant with the new law set to be required at the end of 2026. The streamlined process has been sewn into ADAride’s fabric from the start.

23 DATA MANAGEMENT AND NOTIFICATION
The applicants file, verification form(s), notification letters, contact history and rider profiles, are securely stored and accessible online by StanRTA’s staff. StanRTA will be able to monitor the entire process for everyone as well as the entire system.

ADAride’s digital distribution eliminates manual data entry by producing nightly files that are accessible in real time to StanRTA . ADAride produces “Rider Profiles” from our secure and encrypted website in multiple formats including PDF, Excel, XML, etc. This significantly enhances the accuracy of data exchanges. ADAride is responsible for sending notification letters in accessible formats including audio CD, and Large Print. Please review some of the available reports for StanRTA in the Sample Reports section.

ADAride has successfully integrated with Ecolane in prior eligibility program by designing automated processes that securely download new and updated rider eligibility data and import it directly into the Ecolane system. While each Ecolane installation is configured differently, establishing an automated data exchange is a straightforward process that simply requires

24 coordination with Ecolane. ADAride is fully familiar with Ecolane’s database structure and data requirements and can reliably perform scheduled data downloads and imports throughout the duration of the partnership.

ADAride is highly experienced in the use of the Regional Eligibility Database (RED) and currently utilizes RED for eligibility data entry and connectivity with scheduling software. ADAride has previously developed automated data imports into RED and anticipates that a similar integration can be implemented again. In addition, ADAride staff are fully prepared to enter new eligibility records on behalf of StanRTA, as well as review, update, and maintain legacy rider files.

The FTA regulations have installed numerous safeguards to make sure that paratransit eligibility is efficient and rider notification must take place within 21 - days of a completed application process. Monitoring and meeting these timeframes are one of ADAride software’s strengths.

After 20 years of online service, we have achieved a 48-hour average processing time, the fastest in the country. ADAride manages the notifications of eligibility and expiration for all our clients.

ADAride includes any ride guides or pamphlets for each agency (barring any exorbitant postage costs), ADAride will prepare new rider packets for StanRTA as well.

Over the past 20 years, ADAride has undergone numerous FTA Triennial Reviews, Annual Reviews, and Title VI audits without a single finding. ADAride’s eligibility system is intentionally designed to be fully transparent, allowing determinations, timelines, and supporting documentation to be readily reviewed by agency staff at any time. This transparency leaves no room for hidden liabilities, missed deadlines, or unaddressed errors—ensuring ADAride remains accountable for its performance at an unprecedented l evel. By design, all eligibility activity and required timeframes are visible to the parties who need that information, reinforcing compliance, accuracy, and trust.

PHOTO ID CARDS (OPTIONAL)
ADAride can provide StanRTA with a wide range of ID card options, including paper stock cards and durable PVC plastic cards. We are fully equipped to receive ID photos and produce high - quality cards, as we already do for many of our transit agency partners. ADAride welcomes the opportunity to manage and mail ID cards for all StanRTA-certified riders.

We can produce PVC cards for new and existing patrons, including replacements, and make the process simple for customers, who can fax, text, or email a “selfie,” and ADAride will take care of the rest.

25 CYBER & ERRORS AND OMISSIONS INSURANCE
ADAride carries cyber liability and errors and omission insurance that covers a wide range of potential scenarios within our industry, ensuring comprehensive protection at a 3 -million-dollar limit. ADAride is audited every year for Web Accessibility and Cyber Security . Additionally, our robust cyber security policies and procedures have been in place for the last 18 years, and we have zero data breaches.

ADAride’s security system is paramount to our success. Access to the IDC (Internet Data Center) is controlled around -the-clock by security personnel. IDC is accessed through secure gates require a biometric pass and visitors must be signed in and escorted by authorized personnel.

Our (IDC) host duplicates our website over three strategically placed co -locations (California, Colorado and Connecticut.) This redundancy protects our website from going down due to local disasters. To date, ADAride has not lost a single piece of client data in all our client accounts.

ADAride Qualifications and References

Unlike broad transportation consultants and contractors, ADAride is 100% dedicated to ADA paratransit eligibility—it is all we do. Since 1994, our leadership team has designed, managed, and refined every aspect of eligibility determination —from application design and functional evaluation to technol ogy, appeals, and data integration. Over the years, we have administered more than one million eligibility determinations for more than twenty -seven public transit systems nationwide, including many of California’s most respected agencies. Our experience is not peripheral; it is foundational to modern ADA paratransit eligibility.

With an operational history spanning over 30 years, ADAride has not only established itself as a pioneer in the industry but also as the most effective and accurate system available today. Our unmatched legacy of innovation and dedication makes ADAride the optimal choice for transit agencies nationwide looking to stabilize and enhance their ADA eligibility services. The following testimonials represent a small sample of the consistent feedback ADAride receives from our agency partners nationwide:

26 “From start up to the present, I have worked with Mr. Hulscher and his team for the entire contract, and I feel that ADAride would be a valuable asset to anyone interested in their services. VVTA has been very satisfied with the working relationship with ADAride.” Nancie Goff, GM of Victor Valley Transit Authority

“From the beginning, Mr. Hulscher and his staff have been knowledgeable, professional, and responsive to our needs and the needs of our citizens. In the rare event of a problem, Art Hulscher and his staff have been quick to respond, creative in problem solving approaches and diligent with follow through.”
Debbie Ruggles, Former GM of Tulsa Transit

“ADAride has improved our eligibility process and they continually work with us to ensure future mutual success.”
David Goodpaster, Former Lextran Administrator

“HRT appreciates all the dedication you and your staff have shown in working through the ups and downs we have seen over the past couple years. ADAride’s continued ability to review and process eligibility applications has remained on target and well within ADA guidelines. Also your staff’s responsiveness to any of HRT concerns and/or customer issues are always addressed in a timely manner. Being able to review where an applicant is in the process (with an often-anxious applicant), along with the detailed notes in their history, keeps our conversations with them much more professional. ADAride continues to meet HRT’s needs in this ever-changing environment, and we feel fortunate to have you as a partner for the past eight years.”
Keith Johnson, HRT Paratransit Service Contract Administrator

27 EQUAL OPPORTUNITY EMPLOYER
ADAride is deeply committed to providing equal opportunity for all individuals. We have never discriminated against any employee or applicant based on race, religion, gender, age, sexual orientation, ethnicity, disability, or any other protected status. This commitment is demonstrated across every aspect of our operations —including recruitment, training, promotion, compensation, bonuses, and termination decisions.

ADAride proudly employs individuals with disabilities at every level of the organization and ensures that all employees receive ongoing training in diversity, disability awareness, and inclusion. Reflecting these values, 85% of ADAride’s workforce identifi es as female, and the company was certified as a Disadvantaged Business Enterprise (DBE) by Caltrans is in the process of renewing.

Now more than ever, ADAride stands firmly against all forms of racism, ageism, ableism, and discrimination, and remains dedicated to fostering a workplace built on respect, fairness, and opportunity for all.

CLOSING GRATITUDE
ADAride is honored to submit this proposal and looks forward to partnering with StanRTA to deliver a modern, accessible, and customer- centered paratransit eligibility program. Our team brings unmatched experience, proven technology, and a three -decade record of integrity, accuracy, and compassion in serving older adults and individuals with disabilities. We are fully prepared to begin work on day one, supported by a stable, debt -free company that remains dedicated solely to paratransit eligibility and mobility management.

We value StanRTA ’s leadership and vision, and we welcome the opportunity to support Modesto’s community with the highest standards of service, efficiency, and care. Thank you for your consideration.

2026

EXPERIENCE AND REFERENCES

REFERENCE CONTACTS

Greater Richmond Transit Company 2011 - Present
Angela Allah, Eligibility Coordinator (804) 358-3871 ext. 434 Email: [email protected]

Charlotte Area Transit System 2022 - Present
Brandon Williams, Eligibility Coordinator (704) 336-5055 Email: [email protected]

Hampton Roads Transit 2013 - Present
Keith Johnson, Retired Manager of Paratransit Operations (757) 483- 6981 Email: [email protected]
Tulsa Transit Authority 2009 - Present
Debbie Ruggles, Former General Manager (918) 403-9803 Email: [email protected]
Merced County Association of Governments 2012 - Present Navneet Mattu, Senior Transit Analyst (209) 723-3100 ext 501 Email: navneet.mattu@mcaggov

Santa Cruz Metro 2023 - Present
Rina Solorio, Customer Services Manager (831) 420-5101 Email: [email protected]

Valley Regional Transit 2015 - Present
Jeannette Ezell Transit Services Manager (208) 258-27110 Email: [email protected]

OmniRide 2019 – Present
Markesha Smithen, Senior Transportatin Associate (703) 580-6177 Email: [email protected]

Mid-Ohio Valley Transit Authority 2007 - Present
Linda Cannon, Manager (304) 422-4100
Email: [email protected]

MANY MORE AVAILABLE UPON REQUEST

AGENCY Assessment
Type
Software Call
Center/
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Training
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Training
Appeals Mobile
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X X Staffed
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Trainings
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TELEPHONE

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ONLINE X X O&M
Travel
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AGENCY Assessment
Type
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100%

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ONLINE X X Referral
PAPER

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INPERSON
X

ONLINE &

INPERSON

X X N/A X X

INPERSON
& TRAVEL

TRAINING
X Staffed
Travel
Training
X X

ONLINE X X X

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ONLINE &

IN-PERSON
X X Referral

ONLINE X X Referral x
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X X Referral

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TELEPHONE

IN-PERSON
x x x x

ONLINE

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X X Referral x x

Arthur Hulscher
President/CEO
ADAride.com LLC

Re: Letter of Support

June 16, 2016

To Whom It May Concern:

ADAride has been providing paratransit certification service for Lextran since March of 2014.

Their management and staff are consistently professional and dependable. Without a doubt, the efficient online functionality of their service makes our paratransit eligibility process much more manageable. We are also extremely pleased with their secure online platform.

During the past two years, we have been very satisfied with the service ADAride provides and feel they would be an asset to other transit agencies with similar needs. ADAride has improved our eligibility process and they continually work with us to insure future mutual success.

Sincerely,

David T. Goodpaster
Compliance Officer
Lextran

200 W. Loudon Ave. | Lexington, KY 40508 | (859) 255-7756 | Fax: (859) 233-9446 | www.lextran.com

City Council Staff Report
April 28, 2026

From: Christopher Fisher, Municipal Services Director
Prepared by: Fred Pezeshk, P.E., Roads Program Manager
Agendized by: Gary Hampton, Interim City Manager

1. ACTION RECOMMENDED:

Motion: Approving Amendment No. 6 for Task Order No. 6 under the terms of the Master Agreement (City Contract No. 2023-111) with Siegfried Engineering, Inc. (Stockton, California office) for Engineering Design Services for the City of Turlock’s Roads Initiative Program in the amount of $308,908.82 to be funded by Fund 115 “Measure A – Roads” under City Project No. 26-019 “Siegfried Task Order No. 6 for Roads Program CIP Projects,” and authorizing staff to proceed with advertising for construction of said City Project upon completion of bid documents

Motion: Approving Amendment No. 7 for Task Order No. 7 under the terms of the Master Agreement (City Contract No. 2023-111) with Siegfried Engineering, Inc. (Stockton, California office) for Engineering Design Services for the City of Turlock’s Roads Initiative Program in the amount of $722,045.45 to be funded by Fund 115 “Measure A – Roads” under City Project No. 26-020 “Siegfried Task Order No. 7 for Roads Program CIP Projects,” and authorizing staff to proceed with advertising for construction of said City Project upon completion of bid documents

2. NARRATIVE:

The Master Agreement between the City of Turlock and Siegfried Engineering, Inc. (City Contract No. 2023-111) stipulates that the scope of services and fees associated with specific projects will be agreed upon through task orders approved under the terms of the Master Agreement.

Staff is proposing the rehabilitation of the following street sections as logical groupings for design under two separate task orders as shown in the following tables along with the Pavement Condition Index (PCI) for each segment:

City Project No. 26-019
"Siegfried Task Order No. 6 for Roads Program CIP Projects" Street Name From To PCI Length (ft) District
Montana Ave. Lander Ave. 342 Montana Ave. 0 938.00 2 342 Montana
Ave.
431 Montana Ave. 34 360.00 2
431 Montana
Ave.
501 Montana Ave. 0 393.00 2
540 Montana
Ave.
501 Montana Ave. 38 265.00 2

Agenda Staff Report
4/28/2026

540 Montana
Ave.

West Ave. South 0 590.00 2
West Ave.

South
Montana Ave. W. Linwood Ave. 0 787.00 2
Total Length 3,333.00

City Project No. 26-020
"Siegfried Task Order No. 7 for Roads Program CIP Projects" Street Name From To PCI Length (ft) District
Grant Ave. W. Main St. Park St. 65 1,388.00 2
Park St. Chestnut St. 73 837.00 2
High St. Lander Ave. S. Orange St. 67 1,050.00 2 S. Orange St. West Ave. South 64 1,564.00 2
West Ave. South 986 High St. 45 472.00 2
986 High St. S. Soderquist Rd. 33 818.00 2 Columbia St. West Ave. South Radio St. 74 663.00 2 Radio St. West End 30 420.00 2
Radio St. W. Main St. Columbia St. 0 305.00 2 Davis St. W. Main St. High St. 10 787.00 2 S. Orange St. W. Main St. Castor St. 65 1,285.00 2 Total Length 9,589.00

Siegfried’s scope of services for City Project No. 26-019 includes, in general, topographic survey, boundary survey for monument preservation, geotechnical investigations (pavement cores and soil sampling), pavement design, right-of-way research and engineering, utility coordination, development of Bid Documents, and assistance during bid phase and construction phase. Environmental clearance is anticipated to be a categorical exemption under California Environmental Quality Act (CEQA). However, staff intends to submit an application to the Stanislaus Council of Governments (StanCOG) for Active Transportation Program (ATP) Cycle 8 grant funding to provide a safe route to Cunningham Elementary School and Fusion Charter School by installing sidewalks, Class III bike routes, and Class II bike lanes along Montana Avenue and West Avenue South to connect to previously- constructed sidewalk and Class II bike lane along W. Linwood Avenue. In the event that the City is successful in securing this grant, environmental clearance under National Environmental Policy Act (NEPA) guidelines for Categorical Exclusion (CE) will be required.

Therefore, scope of services for Task Order No. 6 includes currently-anticipated environmental studies for NEPA clearance.

Siegfried’s scope of services for City Project No. 26-020 includes, in general, topographic survey, boundary survey for monument preservation, geotechnical investigations (pavement cores and soil sampling), pavement design, right-of-way research and engineering in order to establish public right-of-way and prepare documents as required for potential appraisal and acquisition, utility coordination, development of Bid Documents, and assistance during bid phase and construction phase. Environmental clearance is anticipated to be a categorical

Agenda Staff Report
4/28/2026

exemption under California Environmental Quality Act (CEQA).

It is anticipated that the bid documents for each project will be completed by late 2027. Both projects will then be advertised for bids, with due consideration given to the funding levels and availability of contractors.

The proposed amendment provides the scope of services, associated fees, and schedule for the required services for each project. Construction cost is estimated to range from $2.0 million to $3.0 million for City Project No. 26-019 and from $6.0 to $7.0 million for City Project No. 26-020.

Per Resolution 2009-247, authorization from City Council is required prior to proceeding with bid advertising for “all capital improvement projects with a construction and project management estimate of greater than $1,000,000.” If staff waits for design to be completed before asking Council for authorization to bid, the project schedule will be delayed by 4-6 weeks and will significantly delay the start of construction. Therefore, staff requests that the Council authorize staff to proceed with advertising the project for construction upon completion of the bid documents.

3. FISCAL IMPACT / BUDGET AMENDMENT:

The fiscal impact of the proposed actions will be $308,908.82 for City Project No. 26-019 and $722,045.45 for City Project No. 26-020. Both projects will be funded by Fund 115 “Measure A – Roads”, account number 115-10-115.43366_001 “Design Roads.” Appropriate funds have been allocated during the Fiscal Year 2025-2026 budget process.

4. ENVIRONMENTAL DETERMINATION:

Approving the amendment to the task order described above will not have a direct or reasonably foreseeable indirect physical change in the environment. Therefore, the proposed action is not subject to the provisions of the California Environmental Quality Act (CEQA) in accordance with Section 15378 (Project) because it consists of “organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment” and therefore is not considered a project.

5. ALTERNATIVES:

A. Council could choose not to approve the proposed Amendment No. 6 to the Master Agreement with Siegfried Engineering, Inc. Staff does not recommend this alternative as it will delay the process of design and construction of Roads Program CIP projects.

B. Council could choose not to approve the proposed Amendment No. 7 to the Master Agreement with Siegfried Engineering, Inc. Staff does not recommend this alternative as it will delay the process of design and construction of Roads Program CIP projects.

C. Council could choose not to approve authorizing staff to proceed with advertising these projects for construction upon completion of bid documents. Staff does not recommend this alternative as it will extend each project schedule by several weeks, delaying the start of construction and the eventual completion of the project.

D. Provide staff with direction on how to proceed.

Agenda Staff Report
4/28/2026

6. ATTACHMENTS:

1. Amendment No. 6 for Task Order No. 6 under the terms of the Master Agreement (City Contract No. 2023-111) with Siegfried Engineering, Inc.

2. Amendment No. 7 for Task Order No. 7 under the terms of the Master Agreement (City Contract No. 2023-111) with Siegfried Engineering, Inc.

CITY CONTRACT NO. 2023-111, Amendment No. 6 for Task Order No. 6

AMENDMENT NO. 6 FOR TASK ORDER NO. 6
Under the Terms of the

MASTER AGREEMENT BETWEEN THE CITY OF TURLOCK
and
SIEGFRIED ENGINEERING, INC.
for
ENGINEERING DESIGN SERVICES (City Contract No. 2023-111)

City Project No. 26-019

THIS AMENDMENT NO. 6 for Task Order No. 6 under the terms of City Contract No. 2023-111 is entered into by and between the CITY OF TURLOCK, a California municipal corporation (“City”), and SIEGFRIED ENGINEERING, INC. , a California corporation (“Professional”), on this _______ day of _______ 2026 (the “Effective Date of Task Order No. 6”).

City and Professional may be collectively referred to herein as the “ Parties” or individually as “Party.” There are no other parties to this Amendment No. 6.

WHEREAS, the Parties hereto previously entered into a Master Agreement (City Contract No. 2023-111) dated April 25, 2023, for engineering design services to assist City with Design Services for Roads Program Capital Improvement Program (CIP) Projects (“Agreement”); and

WHEREAS, the Agreement stipulates that the scope of services and fees associated with specific projects will be agreed upon through task orders approved under the terms of Agreement by a written amendment to the Agreement; and

WHEREAS, Amendment No. 6 for Task Order No. 6 provides the scope of services, associated fees, and schedule for specific projects under City Project No. 26-019 “Siegfried Task Order No. 6 for Roads Program CIP Projects.”

NOW, THEREFORE, the Parties hereto mutually agree to amend the Agreement as follows:

1. Exhibit G, attached hereto and incorporated herein by reference, is hereby added to the Agreement.

2. Recital B of the Agreement is amended to read as follows:

B. Professional has made a proposal to City to provide such professional services. A description of the services Professional proposes to provide is included in the Scope of Services in Exhibits A through G attached hereto and incorporated

CITY CONTRACT NO. 2023-111, Amendment No. 6 for Task Order No. 6

herein by reference (“Services”). City desires to retain Professional to perform the Services, subject to the terms and conditions set forth in this Agreement.

3. Recital C of the Agreement is amended to read as follows:

C. The Parties anticipate that one or more projects for Services shall be determined through creation of a Task Order as a City -requested modification of services under Section 5.2 of this Agreement which shall be approved by written amendment to this Agreement. The Parties shall outline the schedule or timeline for providing the Services agreed upon under each Task Order (“Completion Schedule”), which shall be included in one or more written amendments to this Agreement. Such Completion Schedule is included in Exhibit G.

4. Recital D of the Agreement is amended to read as follows:

D. The Parties shall outline the rates and method of payment to Professional for its performance of the Services under this Agreement as determined under each Task Order (“Compensation Schedule”), which shall be included in one or more written amendments to this Agreement. Such Compensation Schedule is included in Exhibit G.

5. Section 5 of the Agreement is amended to read as follows:

5.1. Services. Subject to the terms and conditions set forth in this Agreement, Professional shall provide City the Services described in Exhibits A through G. Any request for Services not included in Exhibits A through G will be considered a request for additional or mo dified Services (“ Modification” or “ Modifications”).

Professional shall not receive additional compensation for any Modification of the Services unless the Parties agree otherwise in a writing executed by both Parties.

5.2. City Requested Modification of Services. City may, by written order, authorize Modifications to the Services described in Exhibits A through G. If such Modifications cause an increase in the cost or time required for performance of Professional’s Services, the Parties shall enter into a written amendment to this Agreement to adjust the Services and the compensation to be paid to Professional and, if necessary, amend the Completion Schedule or Compensation Schedule. The Services, Completion Schedule, or Compensation Schedule shall not be revised unless City and Professional mutually agree to a written amendment to this Agreement reflecting such revisions, additional compensation, time for performance or such other terms or conditions mutually agreed upon by the Parties.

6. Section 6 of the Agreement is amended to read as follows:

6.1. Amount, Time and Manner of Payment for Professional Services. City shall pay Professional according to the rates and timing set forth in the Compensation Schedule for each Task Order within each Amendment to the Agreement . Each Compensation Schedule shall include an exhibit based on Exhibit 10-H1 of Caltrans Local Assistance Procedures Manual (LAPM). Professional will be allowed to include an amount for the anticipated salary increases as calculated per Exhibit 10-H1. City’s total compensation to Professional shall not exceed the cumulative amount resulting from each Task Order with each approved Amendment to the Agreement. The

CITY CONTRACT NO. 2023-111, Amendment No. 6 for Task Order No. 6

compensation for Amendment No. 6 shall not exceed Three-Hundred-Eight Thousand Nine-Hundred-Eight Dollars and Eighty-Two Cents ($308,908.82) for City Project No. 2 6-019 (“Maximum Payment”), unless the Parties mutually agree in writing otherwise.

7. Execution and Counterparts. This Amendment may be executed simultaneously, and in several counterparts, each of which shall be deemed an original, but which together shall constitute one and the same instrument. The Parties agree that this Amendment and any other documents to be del ivered in connection herewith may be electronically signed utilizing services such as DocuSign and Nitro Sign, or by transmitting signatures in pdf or similar format, and that any electronic signatures appearing on this Agreement or such other documents are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility

8. All other terms and conditions of the Agreement shall remain in full force and effect for the Term of the Agreement.

[Signatures on Following Page]

CITY CONTRACT NO. 2023-111, Amendment No. 6 for Task Order No. 6

IN WITNESS WHEREOF, the Parties have caused this Amendment No. 6 to be executed by and through their respective officers thereunto duly authorized.

PROFESSIONAL

Siegfried Engineering, Inc., a California
corporation

By:

Adam Merrill, Vice President

Date
CITY

City of Turlock, a California
municipal corporation

By:

Gary R. Hampton, Interim City Manager

Date:

APPROVED AS TO SUFFICIENCY:

By:

Christopher Fisher,
Municipal Services Director

APPROVED AS TO FORM:

By:

Katie O. Lucchesi, City Attorney

ATTEST:

By:

Nichole Fiez, City Clerk

04/13/2026

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PAGE - 1 -

March 30, 2026

Fred Pezeshk, P.E.

Roads Program Manager
City of Turlock, Municipal Services Department
156 S. Broadway, Ste. 150
Turlock, CA 95380

RE: City of Turlock Roads Program CIP Task #6

TURLOCK, CALIFORNIA

PROPOSAL FOR PROFESSIONAL DESIGN SERVICES

Dear Fred,
We appreciate the opportunity to propose our servic es to you for this project. Our scope of work, base d on previous coordination and emails on the project, is as follows.

I. Project Description

Siegfried will assist City of Turlock with the plan s, specifications and cost estimate for the City of Turlock Roads Program CIP (total 3,333 LF) for selected streets i dentified in the attached exhibits and shown in the table. Total estimated construction cost for the bid package is projected to be $2M-$3M, assuming a majority of the streets need more extensive pavement rehabilitation based o n observed conditions. The project shall include a Class III Bike Lane on Montana Ave from S. Orange Ave to West Ave and Class II Bike Lane on West Ave from Montan a Ave to W. Linwood Ave using ATP funding. The projec t scope includes coordinating with the County due t o the County having ROW in portions of the improvements. We plan to assist the City of Turlock with the pave ment rehabilitation options and how these deficiencies will be improved, which will be included with the project.

Scope of Work

Siegfried Engineering, Inc. (Siegfried) will provide civil engineering, geotechnical engine ering and surveying services to City of Turlock (Client) for the City Road Program CIP (Project) in Turlock, California including the following services:

TASK 1 – MEETINGS & COORDINATION

1. Attending meeting(s) with the City PM to coordin ate the project related items.

2. Field visits to verify improvements and coordina tion with the City PM after the initial 30% submittal.

3. Regular meetings to check in on status and updat e the City PM.

4. Milestone or submittal meetings to review commen ts and any revisions.

5. Updating the schedule and keeping the City PM up dated on progress.

6. Reviewing all City department’s comments and coo rdinating.

7. Billing reports

8. Coordination with project team and Stanislaus Co unty.

TASK 2A – TOPOGRAPHIC SURVEY & RESEARCH

1. The topographic survey of the approximate limits shown in attached Exhibits. The survey will be in sufficient detail for use by Siegfried in design and plan development.

2. The following features will be located and mappe d:
a. Flow line and lip of gutter lines.

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b. Top of curb.
c. Crown of roadway.
d. Edge of pavement.
e. Edge of concrete.
f. Striping.
g. Signage.
h. Curb ramps, where determined those improvements are necessary. i. Sidewalks and driveway, where determined those i mprovements are necessary. j. Shots will generally be at 50’ station spacing a long the roadways, and at grade breaks, beginning, middle and ends of horizontal curves, including side street curb returns. (Essentially a cross section of the imp acted area) k. Manholes and Clean outs
l. Utility boxes/vaults/etc.
m. Fences.
n. Walls.
o. Gates.
p. Trees.
q. Dips for sewer and storm where drainage improvem ents as necessary.

3. Client to provide as-builts, if available.

4. Office preparation and mapping of the surveyed f eatures utilizing AutoCAD Civil 3D.

5. Review General Plan, ATP, and SRTS requirements for each street.

6. Mapping will be based on the California Coordina te System, NAD83, NAVD88 datum.

7. Underground utility lines will be mapped as a pa rt of this scope of work, record information and surface utility shots will be used to map the utilities to the best of our ability.

8. Utility research, notifications and letters to a ffected utility companies and agencies. Coordinating with various utility companies on their existing facilities and if adjustments are necessary.

9. Review assessment district documents and prepare exhibit showing location and area of each assessme nt district for use in determining district responsibilities.

10. Review city/county limits and prepare an exhibi t showing limits of responsibility for each agency.

TASK 2B – POTHOLING, 25 LOCATIONS ASSUMED

Potholing will be provided by Siegfried. Locations are to be identified during design by Siegfried and City staff. Siegfried shall assume 25 Potholes are needed. Siegfried will compile potholing information into a pothole locat ion map and table format document, which includes the following infor mation: Pothole #, Utility Information, Cover/Depth to top and bottom, horizontal distance to new utility (if applicable), Outside Diameter, Material Type, Asphalt Concrete Thickness, Aggregate Base Thickness. In addition to data listed above, g round locations of each pothole shall be provided ( to be shot by GPS or similar method) in PNEZD format within a Microsoft Word compatible “.txt” document. This information w ill be furnished upon completion of potholing.

TASK 3 – PAVEMENT TESTING & DESIGN

Task 3.1 – Field Exploration
We assume no encroachment permits will be required for this City project. Prior to initiating our fie ld explorations, we will mark the work area with white paint and contact Underground Service Alert (USA) for utility clearance. We have not included fee allowance for hiring an underground utility loc ator service. We will not take responsibility for damage to underground utilities that are not accurately located within our exploratory locations.

Pavement Core Borings
Following the utility clearance, we will advance one core boring at a frequency of approximately 1 boring up to 400 (±) lineal feet, or 1 per street segment. We anticipate a maximum of 8 core locations with at least one locatio n placed on any given

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street segment . The cores will be extracted over a period of 1 day shift. At selected locations, cores may be taken across the street to establish a generalized cross section where there was evidence of historical overlays pe rformed. The cores will be advanced with a manual core drill equipped with 4- or 6-inch diameter core barrels. At select locations, a dynamic cone penetrometer (DCP) will be advanced.

During our exploration, a representative from this firm will oversee the testing and collect samples. A continuous log will be maintained asphalt concrete, base, and underlying s ubgrade description. Bulk samples collected will be sealed to prevent moisture loss and transported to the laboratory for testing and analysis. The depth to initial ground water will be measured and recorded during the drilling, if encountered. A visual survey of the existing pavement sections will be prepared that includes the type and severity of the pavement dist ress observed. This provides a tool for selecting the appropriate pavement treatment strategy.

We intend to locate the core borings by pacing from known features which is normally of sufficient acc uracy for such work.

We have not included in our scope a budget for an accurate survey of the core locations. If accurate locations are required, then additional budget would be needed. The actual number of core borings may be revised in the field based on the conditions encountered in the various locations, or as requested by the Client or the reviewing agency . Locations will be presented to you prior to work being performed. Gi ven that the cores will be located within the paved roadways, we will provide traffic control devices per the California Manual for Uniform Traffic Control Devices (MUTCD).

We assume that the drill cuttings will be backfilled in the hole and the surface topped with cold patch asphalt. We anticipate completing up to 6 locations per day given the mobi lization between core locations, setting up traffic control, and a work time allocated from 9 am to 3 pm.

Subconsultants
• Driller: We will utilize our own equipment to core locations. • Traffic Control: City Rise will provide traffic co ntrol services.

Task 3.2 – Laboratory Testing
We will perform soils laboratory testing to evaluat e the geotechnical characteristics of the samples o btained. Index testing consisting of moisture content, dry density, Atterberg Limits, and particle size analysis will be performed for the in-situ soils.

Resistance “R” Value tests will be performed for pa vement design. Corrosivity tests may be performed to determine the site corrosivity. The frequency of tests performed will depend on the conditions encountered.

Subconsultants
• Lab Testing Support: Construction Testing Services

Task 3.3 – Final Report Preparation
The results of the field exploration, laboratory te sts and engineering analysis will be presented in a design level report prepared in accordance with the direction of a California Registered Geotechnical Engineer that will i nclude the following:
• Summarize results of field exploration
• Summarize results of laboratory testing
• Conclusions and comments on applicable and propose d pavement reconstruction or rehabilitation methods for each segment
• Presentation of the soil laboratory tests
• Graphics including a scaled site plan, boring loca tion map, and coring/boring logs, etc. • Appendices containing results of our field explora tion and laboratory testing.

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Schedule
We could begin field work (i.e., permit procurement , USA, and driller coordination) upon notice to pro ceed. We note the permit procurement and developing the traffic control plan could push the schedule upwards of 2 to 3 weeks from notice to proceed. Laboratory testing should be completed at least 4 weeks following the completion of our fieldwork. We will submit an electronic copy of the geotechnical report in PD F format within 12 weeks of completion of the labor atory testing. If a quicker turnaround time is needed, please inform the undersigned.

Assumptions to Task
The scope of services presented above for task 3 was developed based on our knowledge of the project requirements and the following assumptions:

• The field exploration will be under the direct sup ervision of our staff. This task is estimated to take up to 6 workdays. • Excess cuttings or non-cohesive soils will be used to backfill the hole and will be topped with at le ast 6 inches of cold patch asphalt.
• The exploration assumes access will be provided by the City. Work will be performed within the existi ng roadway at locations mutually agreeable to you and so that existing utilities are not impacted. • Work will be performed with conventional, portable hand coring rigs and/or truck mounted drill rigs, if needed. • Laboratory testing frequency and type may vary bas ed on the actual conditions encountered. • Siegfried staff will utilize the appropriate perso nal protective equipment typical for performing dri lling services for geotechnical investigations.

TASK 4, 5, 6 & 7 – PLANS, SPECIFICATIONS AND ESTIMA TE (30%, 60% 90% and 100%/Bid)

1. Siegfried shall produce the project improvement plans.

A. At 30% submittal, Siegfried shall review of exis ting streetlighting vs. Standard Drawings E-6 through E-8, to identify if the existing meets the standards and where the deficiencies are. If any design is required, an amendment will be added for the additional scope.

B. At 30% submittal Siegfried shall present the Cit y PM with preferred design however shall also inclu de some cost savings options as necessary to lower the project cost.

C. Based upon the topographic survey and the approv ed areas of improvement, Siegfried will prepare the Project civil improvement plans including the following:
1) Cover Sheet.
2) Notes Sheet.
3) Topography and Demolition Plan.
4) Paving Plan.
5) Drainage and Grading Plan, in accordance with th e American Disability Act (ADA). 6) Underground utilities, coordination with utility companies and agencies. 7) Alignment, dimensions and paving legend usable f or construction staking. 8) All details necessary to clarify the plan intent are included and will be part of the plan set. 9) Cross Sections, as required by the City.
10) Striping Plan (no traffic signal is anticipated ) and Traffic Control Plans 11) Prepare the Project Infrastructure Construction Ero sion Control Plan only for erosion control during t he construction of the improvements shown in Siegfried 's plans, including best management practices (BMP's), but excluding a detailed non-visible pollutant monitoring and testing plan.

2. Cost estimate for the project areas depicted in attached Exhibits.

3. Review drainage and potential connections to the existing drainage system where necessary.

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4. Within the scoped area, review the items listed in the project description to identify which improvements will be included in the project plans with the City staff.

5. Assist the City with the project specifications.

6. Siegfried shall write technical sections to be i ncluded in the City template, Siegfried will review the final version of the specifications to confirm that they adequately cover the work and bid items. Siegfried shall sign the plans and the specifications.

TASK 8 – BIDDING & CONSTRUCTION ADMINISTRATION

1. Answering questions during bidding process.

2. Review construction submittals and RFIs.

3. Attending kick off meeting with the contractor a nd City.

4. Coordination with the City PM on questions durin g construction and site meetings as necessary durin g construction.

TASK 9 – RECORD OF SURVEY FOR MONUMENT PRESERVATION (PRE-CONSTRUCTION)

1. Based on the requirement that a Monument Preserv ation Survey be submitted as part of the City of Turlock Encroachment Permit, Siegfried will prepare and submit a Record of Survey for the purpose of a Pre-Construction Monument Preservation Survey.

2. Siegfried will research and review record maps a nd title documents.

3. Siegfried will survey and record existing monume nts within the Project area.

4. Siegfried will perform a limited topographic sur vey of existing surface features as necessary to co nfirm location of right-of-way lines.

5. Siegfried will establish the rights-of-way withi n the project area as described in the Project Description and include this determination in the Survey.

6. Siegfried will facilitate the map check review a nd recording of the Survey with the City of Turlock Engineering Division.

7. This task does not cover plan check and/or submi ttal fees.

TASK 10 – RECORD OF SURVEY FOR MONUMENT PRESERVATIO N (POST-CONSTRUCTION)

1. Based on the requirement that a Monument Preserv ation Survey be submitted as part of the City of Turlock Encroachment Permit, Siegfried will prepare and submit a Record of Survey for the purpose of a Post- Construction Monument Preservation Survey.

2. Siegfried will survey and record existing monume nts within the Project area.

3. Siegfried will note and re-establish monuments t hat have been disturbed due to construction activit ies, if any, and include them in the Survey.

4. Siegfried will facilitate the map check review a nd recording of the Survey with the City of Turlock Engineering Division.

5. This task does not cover plan check and/or submi ttal fees.

TASK 11: ENVIRONMENTAL (NEPA)
It is our understanding that the City may receive federal funding for the project. The City will prepare California Environmental Quality Act (CEQA) clearance for the project and Siegfried Engineering will complete the Caltrans Preliminary Environmental Study (PES) form. We will submit the PES form to the City for review and submittal to the Caltrans District 10 Office of Local Assistance. We expect the following items will be needed for the PES.

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• Design Plans/Cross sections
• Borrow/Disposal Map
• Regional Map
• Project Vicinity Map
• Photos
• CHRIS
• NAHC letter
• FEMA Map
• Wetlands Map
• Farmland Map
• USFWS iPac List
• VIA questionnaire
• GeoTracker Printout
We expect Caltrans will review the PES form package and provide a response identifying required technical memos and studies. This phase does not include any potential technical studies however we have included budget f or potential technical studies and memos Caltrans may request; T raffic Memo and Community Impacts Memo ($11k each).

Deliverables: Completed PES form and exhibits.

EXCEPTIONS TO THE SCOPE
It is understood that the following are not included in the scope:
a. map application, checking and recordation fees , permits, b. displaying (mapping of) irrigation system featur es, c. any site-specific safety, biology or other train ing or orientation. d. ALTA Survey and construction staking,
e. hazardous waste testing, monitoring and continge ncy plan for both site and building demolition, f. Phase I Environmental Assessment, Phase II Subsu rface Investigation, and asbestos and lead containing material investigation and report,
g. infiltration testing, CEQA/NEPA/EIR,
h. permit applications, fees, title reports,
i. construction management, inspection, supervision and scheduling, j. gas, electric and telephone service plans,
k. tentative maps, parcel maps, final maps and lega l descriptions and sketches, l. SWPPP, QSD & QSP services.

Limits of Work

The project limits extend as indicated on the attached Exhibits.

F:\22projects\22157 City of Turlock Road CIP\TO#4\W orking Documents\Contracts and Proposals\22157 City of Turlock Road CIP_Scope and Fee Task 6_Ver 1.docx
PAGE - 7 -

II. Fee Proposal

We look forward to working with you and the City. If you have any questions regarding this proposal, p lease do not hesitate to call me directly. We will commence work upon your authorization to proceed and the execut ion of your contract documents.

Sincerely,

____________________________
Adam K. Merrill, P.E., QSD, QSP
Vice President
C76826

SIEGFRIED

Table 2: Estimated Fee
Task Description Total
1 Meetings & Coordination $15,691.68
2A Topographic Survey & Research $38,878.59
2B Potholing (25 potholes) $40,000.00
3 Pavement Testing & Design $17,071.08
4 30% Plans & Estimate $39,924.49
5 60% PS&E Submittal $32,591.01
6 90% PS&E Submittal $32,591.01
7 Final Bid Package/100% PS&E Submittal $26,243.59
8 Bidding & Construction Administration $10,386.74
9 Preconstruction Monument Preservation and ROS $17,951.86 10 Postconstruction Monument Preservation and ROS $12,299.12 11 Environmental $25,279.65
TOTAL FEE $308,908.82

F:\22projects\22157 City of Turlock Road CIP\TO#4\W orking Documents\Contracts and Proposals\22157 City of Turlock Road CIP_Scope and Fee Task 6_Ver 1.docx
PAGE - 8 -

Table 1: Streets Identified for Task 6 Rehabilitation
Street Name From To PCI

Length
(ft)
Width
(ft)
District

West Ave. South Montana Ave. W. Linnwood Ave. 0 787 34 2 Montana Ave. Lander Ave. 342 Montana Ave. 0 938 29 2
Montana Ave. 342 Montana Ave. 431 Montana Ave. 34 3 60 37 2 Montana Ave. 431 Montana Ave. 501 Montana Ave. 0 39 3 37 2 Montana Ave. 540 Montana Ave. 501 Montana Ave. 38 2 65 37 2 Montana Ave. 540 Montana Ave. West Ave. South 0 590 30 2

Total Length = 3,333 LF

City of Turlock Road CIPTO#6 Project LimitsTurlock, CA2/10/2026NOT TO SCALE

GABRIEL STCLARK STCLARK ST

LANDER AVEMONTANA AVEMONTANA AVE
BUTTE WAYGLASGOW STWEST AVE S.

W. LINWOOD AVEW. LINWOOD AVEE. LINWOOD AVE
APPLE LNWEST AVE S.

S ORANGE ST

1 CIVIL ■ STRUCTURAL ■ LANDSCAPE ARCHITECTURE ■ SURVEYING ■ PLANNING ■ ATHLETIC FACILITY DESIGN 100 Sycamore Avenue, Suite 100, Modesto, CA 95354 ■ (t) 209.762.3580 (f) 209.942.0214 ■ siegfriedeng.com OVER 70 YEARS OF SERVICE

RESPONSIBLE PERSONNEL

ERIN CAHOON
Public Outreach
Erin brings over 25 years over experience in marketing, public outreach, and graphic design. As a practical artist, creative thinker, and problem solver, she can visualize and conceptualize complex ideas and make them visually appealing and easy to digest. Her public outreach approach keeps communication at the forefront and she utilizes her strong design background to bridge the divide between engineering concepts to digestible information that stakeholders can understand.

JORI LEMMING, PE, SE
Structural Engineer (As-Needed)
Jori Lemmon is a structural engineer with 20 years of
experience in all construction materials and specializes in seismic design and construction practices. Jori is
experienced with collaboration across multiple locations for project work and communicating with various disciplines. She has worked on numerous public and private projects, including military, health care, seismic retrofit, correctional and educational facilities.

BOB NORBUTAS, PLA
Landscape Architect (As-Needed)
Robert successfully manages and directs a broad
range of projects, providing oversight and leadership
to some of Siegfried’s largest projects. His top priority is interacting with clients to understand their needs and ensure their projects are user-focused and transformative.

JOY BHATTACHARYA, PE, PTOE
AMG | Traffic Engineering (As-Needed)
Joy is AMG’s Vice President of Innovative
Transportation Solutions. He has in-depth experience
in the development, design and implementation of various engineering strategies in major metropolitan areas, including Adaptive/Responsive Traffic Signal Systems and Transit Priority Systems; Incident Management Plans; design of automated Electronic Toll Collection systems; preparation of PS&E for field implementation of CCTV, Changeable Message Signs, Highway Advisory Radio, Ramp Metering and ATMS systems; and freeway and arterial operations using micro- simulation.

ADAM MERRILL, PE, QSD/QSP
Project Manager/Lead Civil Engineer
Adam is recognized for his technical abilities and
broad knowledge when it comes to civil engineering
infrastructure projects. His duties include client
management, planning, designing, preparing reports, and participating in and directing public outreach efforts to ensure community and project stakeholder consensus.

KEVIN GENASCI, PLS
Lead Survey Manager
Kevin’s clients benefit from his extensive experience in both the field and office. He specializes in surveys to support the design of residential subdivisions, commercial site developments, industrial site developments, and municipal infrastructure projects. His expertise includes topographic surveying and mapping, boundary surveying, construction surveying, site development, and municipal infrastructure design support.

BRADFORD QUON, PE, GE
Lead Geotechnical Engineer
Brad has over 24 years of geotechnical engineering
design and construction experience for infrastructure,
earthwork, and flood control projects. His geotechnical engineering experience includes performing field explorations, laboratory testing of soils, geotechnical engineering analysis (i.e. shallow and deep foundations, retaining structures, slope stability, and seepage analyses), and geotechnical investigation report preparation.

ANDREW MANES, PE
Civil Engineer
Andrew has been a key piece working with the Siegfried
team, and his knowledge and specialty of roadway
work, bike lanes, and pedestrian safety features have
him working on a variety of civil projects from civic enhancements to higher education path of travel projects. He has been the go-to for our team in being able to design projects from scratch, or bring older designs to code.

PROJECT MANAGER (PM)
Adam Merrill, PE, QSD/QSP
Lead Civil Engineer

KEY TEAM MEMBERS
Kevin Genasci, PLS
Lead Survey Manager
Bradford Quon, PE, GE
Lead Geotechnical Engineer

SUBCONSULTANTS
Joy Bhattacharya, PE, PTOE
AMG | Traffic Engineering (As-Needed)

TEAM ROLES

ORGANIZATIONAL CHART
Andrew Manes, PE
Civil Engineer
Erin Cahoon
Public Outreach
Jori Lemmon, PE, SE
Structural Engineer (As-Needed)
Bob Norbutas
Landscape Architect (As-Needed)

KEY TEAM MEMBERS

SUPPORT STAFF

Siegfried Engineering, Inc.

Principal
Civil
Engineer
Principal
Survey
Manager
Principal
Geotech
Engineer
Senior
Associate
Geotech
Associate
Civil
Project
Engineer Engineer II Engineer I
Associate
Engineer
Technician
(PW)
Engineer I
Associate
Engineer
Technician
(PW)
Senior
Technician Technician I Technician
(PW)
Project
Land
Surveyor
Surveyor II Surveyor I Survey Tech
III
Survey Tech
II Party Chief ESA - PM
Principal
ESA -
Senior
CEQA/

NEPA PM
ESA -
Enviro
Planner
Assc
ESA -
Biologist
Associate
ESA -
Publications
Associate

ESA - GIS
Associate
Adam
Merrill
Kevin
Genasci Brad Quon Charley
Scott
Lorrane
Cayllahua
Andrew
Manes
Jose
Ruvalcaba
Alejandro
Aguilera
Alejandro
Aguilera
Cameron
Scott
Cameron
Scott Greg Samoy RJ Teel RJ Teel Dani Cano Manny
DaBranca
Scott
Soares
Daniel
Duran Dalton Reed Diego
Moreno
Melissa
Logue
Aga
Napiatek TBD TBD TBD TBD
$90.00 $90.00 $90.00 $80.00 $72.76 $56.74 $43.70 $36.97 $78.91 $43.27 $78.91 $44.95 $30.02 $72.91 $64.91 $55.37 $41.00 $38.95 $33.00 $87.77 $99.50 $66.50 $49.20 $89.75 $68.70 $69.30 $280.49 $280.49 $280.49 $249.32 $226.76 $176.83 $136.19 $115.22 $245.92 $134.85 $245.92 $140.09 $93.56 $227.23 $202.29 $172.56 $127.78 $121.39 $102.85 $273.54 $326.05 $217.91 $161.22 $294.10 $225.12 $227.09 1 Meetings & Coordination 24 10 4 4 10 10 62 $15,691.68 2 Topogrpahic Survey & Research 8 16 8 8 8 12 12 24 24 12 40 40 212 $38,878.59 3 Pavement Testing & Design 6 6 8 10 8 10 16 10 74 $13,867.08 4 30% Plans & Estimate 20 48 48 48 60 224 $39,924.49
5 60% PS&E Submittal 20 36 36 40 50 182 $32,591.01
6 90% PS&E Submittal 20 36 36 40 50 182 $32,591.01
7 Final Bid Package/100% PS&E 10 16 16 100 24 166 $26,243.59 8 Bidding & Construction Admin 8 12 12 16 8 56 $10,386.74 9 Precon Mon Pres & ROS 4 8 12 8 20 8 8 16 84 $15,899.86 10 Postcon Mon Pres & ROS 4 4 8 8 8 8 8 8 56 $10,247.12 11 Environmental 22 16 50 10 8 8 114 $25,279.65
Proposal Subtotal 114 34 10 10 166 166 252 8 10 8 10 204 16 10 24 32 44 20 48 56 22 16 50 10 8 8 1412 $261,600.81 Sub Services or ODC
A City Rise - TC Flagmen (Part of Task 3) $2,180 $2,180.00 B CTS - Lab Testing Support $1,024 $1,024.00
C Potholing, 25 assumed (Part of Task 2B) $40,000 $40,000.00 D Precon ROS (Part of Task 9) $2,052 $2,052.01
E Postcon ROS (Part of Task 10) $2,052 $2,052.00
Total Sub Services $47,308 $47,308.01
Total Including Sub Services $308,908.82
Notes:
1 SEI ESA
Overhead Rate 59.48% 50.30%
Fringe Rate 68.31% 147.60%
General and Administrative Rate 55.53% 0.00%
Fee Rate 10.00% 10.00%
Tasks Labor
Total Labor
Costs
Total
Hrs
Task Description (Change task titles as
detailed in the scope of work)
Task #
3/30/2026 1/1

Local Assistance Procedures Manual Exhibit 10-H1
Cost Proposal
Consultant
Project No. Federal Contract No. Date 3/18/2026

DIRECT LABOR
hours
Actual Hourly Rate Total
118 $90.00 $10,620.00
38 $90.00 $3,420.00
10 $90.00 $900.00
10 $80.00 $800.00
166 $72.76 $12,078.16
166 $56.74 $9,418.84
252 $43.70 $11,012.40
8 $36.97 $295.76
10 $78.91 $789.10
8 $43.27 $346.16
10 $78.91 $789.10
204 $44.95 $9,169.80
16 $30.02 $480.32
10 $72.91 $729.10
32 $64.91 $2,077.12
40 $55.37 $2,214.80
52 $41.00 $2,132.00
28 $38.95 $1,090.60
56 $33.00 $1,848.00
64 $87.77 $5,617.28

LABOR COSTS
a) Subtotal Direct Labor Costs $75,828.54
b) Anticipated Salary Increases (see page 2 for sample) $0.00 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $75,828.54

INDIRECT COSTS
d) Fringe Benefits (Rate: 68.31% ) e) Total Fringe Benefits 51798.47567 f) Overhead (Rate: 59.48% g) Overhead [(c)x(f)] 45102.81559 h) General and Administrative (Rate: 55.53% ) i) Gen & Admin [(c) x (h)] 42107.58826 j) Total Indirect Costs [(e) + (g) + (i)] $139,008.88
FIXED FEE k) TOTAL FIXED PROFIT [(c) + (j)] x fixed fee 10% $21,483.74 1) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary Description of Item Quantity Unit(s) Unit Cost Total
Mileage Costs
0 $0.575 $0.00
Equipment Rental and Supplies $0.00
Potholing $40,000.00
Precon ROS Fee $2,052.00
Postcon ROS Fee $2,052.01
1) TOTAL OTHER DIRECT COSTS $44,104.01
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) Subconsultant 1: City Rise - Traffic Control $2,180.00
Subconsultant 2: CTS - Lab Testing $1,024.00
Subconsultant 2: ESA - Environmental $25,279.65
m) TOTAL SUBCONSULTANTS' COSTS: $28,483.65
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS $72,587.66 TOTAL COST [(c) + (j) + (k) + (p)] $308,908.82
NOTES:
1 Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).

All costs must comply with the Federal cost principals. Subconsultants will provide their own cost proposals. 2 The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans. 3 Anticipated salary increases calculation (page 2) must accompany.

Surveyor II
Surveyor I
Survey Tech III
Dani Cano
Manny DaBranca
Scott Soares
Daniel Duran
Engineer I(PW) Alejandro Aguilera
Technician I RJ Teel
Project Land Surveyor
Engineer I Cameron Scott
Engineer I(PW) Cameron Scott
Kevin Genasci
Principal Geotechnical Engineer Brad Quon
EXHIBIT 10-H1 COST PROPOSAL PAGE 1 OF 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Siegfried Engineering
Classification/Title Name
Note: Mark-ups are Not Allowed
Prime Consultant
Subconsultant
2nd Tier Subconsultant PIC/PM/Civil Lead Adam Merrill
Principal Survey Manager
Lorrane Cayllahua
Party Chief Diego Moreno
Technician (PW) RJ Teel
Engineer II Jose Ruvalcaba
Senior Technician Greg Samoy
Survey Tech II Dalton Reed
Project Engineer Andrew Manes
Engineer I Alejandro Aguilera
Senior Associate Geotech Charley Scott
Associate Civil
January 2020
x

Local Assistance Procedures Manual Exhibit 10-H1
Cost Proposal

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$75,828.54 = $58.42 Year 1 Avg Hourly Rate

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Avg Hourly Rate
Year 1 $58.42 + = $58.42 Year 2 Avg Hourly Rate
Year 2 $58.42 + = $58.42 Year 3 Avg Hourly Rate
Year 3 $58.42 + = $58.42 Year 4 Avg Hourly Rate
Year 4 $58.42 + = $58.42 Year 5 Avg Hourly Rate
Total Hours
per Year
Year 1 100.00% * = 1298.0 Estimated Hours Year 1
Year 2 0.00% * = 0.0 Estimated Hours Year 2
Year 3 0.00% * = 0.0 Estimated Hours Year 3
Year 4 0.00% * = 0.0 Estimated Hours Year 4
Year 5 0.00% * = 0.0 Estimated Hours Year 5
Total 100% = 1298.0
Year 1 $58.42 * = $75,828.54 Estimated Hours Year 1
Year 2 $58.42 * = $0.00 Estimated Hours Year 2
Year 3 $58.42 * = $0.00 Estimated Hours Year 3
= $75,828.54
= $75,828.54
= $0.00 Transfer to Page 1
NOTES:
1 This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. 2 An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) 3 This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 4 Calculations for anticipated salary escalation must be approved. (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
0%
Direct Labor Subtotal
per Cost Proposal per Cost Proposal
Total Hours
1298
Proposed Escalation
0%
EXHIBIT 10-H1 COST PROPOSAL PAGE 2 OF 2

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS Estimated total of Direct Labor Salary Increase
0 (calculated above)
Avg Hourly Rate
(calculated above)
1298
0 Estimated hours
1298.0
1298.0
Cost per Year
Total Direct Labor Cost with Escalation
Direct Labor Subtotal before Escalation

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) 1298.0
Total

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) 1298.0
1298.0
0%
0%
Total Hours
per Cost Proposal Completed Each Year
Estimated %
January 2020

Local Assistance Procedures Manual Exhibit 10-H1
Cost Proposal
Certification of Direct Costs:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principals (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contract

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principals and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Services

6. 48 Code of Federal Regulations Part 9904 - Cost Accouting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Prime Consultant or Subconsultant Certifying:

Name: Title:

Signature: Date of Certification (mm/dd/yyyy):

Email: Phone Number:

Address:
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a levelno lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

List of services the consultant is providing under the proposed contract:

Adam Merrill
[email protected]
100 Sycamore Ave, #100, Modesto, CA 95354
Principal/Vice President
3/18/2026
(209) 499-8239
January 2020

Local Assistance Procedures Manual EXHBIT 10-H3
Cost Proposal
EXHIBIT 10-HJ COST PROPOSAL Page 1 of 2

COST PER UNIT OF WORK CONTRACTS
(GEOTECHNICAL AND MATERIAL TESTING)
Note: Mark-ups are Not Allowed □ Prime Consultant □ Subconsultant □ 2nd Tier Subconsultant Consultant __________________ _
Project No. _________ _ Contract No. --------- Date ------ - Unit/Item of Work:
(Example: Log of Test Boring for Soils Report, or ADL Testing for Hazardous Waste Material Study} Include as many Items as necessary.

DIRECT LABOR Hours Billing Hourly Rate {$) Total{$)
Professional {Classification)*
Sub-professional/Technical**
EQUIPMENT 1 {with Operator)
EQUIPMENT 2 {with Operator)
Consultant's Other Direct Costs (ODC)- Itemize:

Description of Item Quantity Unit Unit Cost Total
Subconsultant 1:

Subconsultant 2:

Subconsultant 3:

Subconsultant 4:

Subconsultant 5:

Nole: Attach addtllonal pages if necessary.

TOTAL COST PER UNIT OF WORK
NOTES:
1 . Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals. The cost proposal format shall not be amended.

2. Hourly billing rates should include prevailing wage rates and be consistent with publicly advertised rates charged to all clients (Commercial, Private or Public).

3. Mobilization/De-mobilization is based on site location and number and frequency of tests/items.

4. ODC items shall be based on actual costs and supported by historical data and other documentation.

5. ODC items that would be considered "tools of the trade' are not reimbursable.

6. Billing Hourly Rates must be actual, allowable, and reasonable.

January 2020

________________________________ _
_
_ _

SAMPLE COST PROPOSAL
Sample Only - Required Cost Proposal Template To Be Determined By Agency SAMPLE COST PROPOSAL 3
Certification of Direct Costs:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal{s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

13. Generally Accepted Accounting Principles {GAAP)

14. Terms and conditions of the contract

15. Title 23 United States Code Section 112 - Letting of Contracts

16. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

17. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

18. 48 Code of Federal Regulation Part 9904 - Cost Accounting Standards Board {when applicable)
All costs must be applied consistently and fair1y to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements.

Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Prime Consultant or Subconsultant Certifying:

Name:_______________ Title*: _____________
Signature: _____________ _ Date of Certification {mm/dd/yyyy...._ :

Email: ______________ _ Phone Number,_,_: __________
Address:
* An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

List services the consultant is providinq under the proposed contract:

Manager

Local Assistance Procedures Manual Exhibit 10-H1
Cost Proposal
Consultant
Project No. Federal Contract No. Date 3/18/2026

DIRECT LABOR
hours
Actual Hourly Rate Total
22 $99.50 $2,189.00
16 $66.50 $1,064.00
50 $49.20 $2,460.00
10 $89.75 $897.50
8 $68.70 $549.60
8 $69.30 $554.40

LABOR COSTS
a) Subtotal Direct Labor Costs $7,714.50
b) Anticipated Salary Increases (see page 2 for sample) $0.00 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $7,714.50

INDIRECT COSTS
d) Fringe Benefits (Rate: 50.30% ) e) Total Fringe Benefits 3880.3935 f) Overhead (Rate: 147.60% g) Overhead [(c)x(f)] 11386.602 h) General and Administrative (Rate: 0.00% ) i) Gen & Admin [(c) x (h)] 0 j) Total Indirect Costs [(e) + (g) + (i)] $15,267.00
FIXED FEE k) TOTAL FIXED PROFIT [(c) + (j)] x fixed fee 10% $2,298.15 1) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary Description of Item Quantity Unit(s) Unit Cost Total
Mileage Costs
0 $0.575 $0.00
Equipment Rental and Supplies $0.00
$0.00
$0.00
$0.00
1) TOTAL OTHER DIRECT COSTS $0.00
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) $0.00
$0.00
$0.00
m) TOTAL SUBCONSULTANTS' COSTS: $0.00
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS $0.00 TOTAL COST [(c) + (j) + (k) + (p)] $25,279.65
NOTES:
1 Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).

All costs must comply with the Federal cost principals. Subconsultants will provide their own cost proposals. 2 The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans. 3 Anticipated salary increases calculation (page 2) must accompany.

PM Principal M. Logue
Senior CEQA/NEPA PM
EXHIBIT 10-H1 COST PROPOSAL PAGE 1 OF 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
ESA
Classification/Title Name
Note: Mark-ups are Not Allowed
Prime Consultant
Subconsultant
2nd Tier Subconsultant TBD
Aga Napiatek
Enviro Planner Assc TBD
Biologist Associate TBD
GIS Associate TBD
Publications Associate
January 2020

Local Assistance Procedures Manual Exhibit 10-H1
Cost Proposal

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$7,309.94 = $66.45 Year 1 Avg Hourly Rate

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Avg Hourly Rate
Year 1 $66.45 + = $66.45 Year 2 Avg Hourly Rate
Year 2 $66.45 + = $66.45 Year 3 Avg Hourly Rate
Year 3 $66.45 + = $66.45 Year 4 Avg Hourly Rate
Year 4 $66.45 + = $66.45 Year 5 Avg Hourly Rate
Total Hours
per Year
Year 1 100.00% * = 110.0 Estimated Hours Year 1
Year 2 0.00% * = 0.0 Estimated Hours Year 2
Year 3 0.00% * = 0.0 Estimated Hours Year 3
Year 4 0.00% * = 0.0 Estimated Hours Year 4
Year 5 0.00% * = 0.0 Estimated Hours Year 5
Total 100% = 110.0
Year 1 $66.45 * = $7,309.94 Estimated Hours Year 1
Year 2 $66.45 * = $0.00 Estimated Hours Year 2
Year 3 $66.45 * = $0.00 Estimated Hours Year 3
= $7,309.94
= $7,309.94
= $0.00 Transfer to Page 1
NOTES:
1 This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. 2 An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) 3 This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 4 Calculations for anticipated salary escalation must be approved.

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) 110.0
110.0
0%
0%
Total Hours
per Cost Proposal Completed Each Year
Estimated %
110.0
110.0
Cost per Year
Total Direct Labor Cost with Escalation
Direct Labor Subtotal before Escalation

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) 110.0
Total
Estimated total of Direct Labor Salary Increase
0 (calculated above)
Avg Hourly Rate
(calculated above)
110
0 Estimated hours
(CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
0%
Direct Labor Subtotal
per Cost Proposal per Cost Proposal
Total Hours
110
Proposed Escalation
0%
EXHIBIT 10-H1 COST PROPOSAL PAGE 2 OF 2

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS January 2020

Local Assistance Procedures Manual Exhibit 10-H1
Cost Proposal
Certification of Direct Costs:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principals (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contract

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principals and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Services

6. 48 Code of Federal Regulations Part 9904 - Cost Accouting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Prime Consultant or Subconsultant Certifying:

Name: Title:

Signature: Date of Certification (mm/dd/yyyy):

Email: Phone Number:

Address:
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a levelno lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

List of services the consultant is providing under the proposed contract:

Swen Swenson, Jr.
[email protected]
575 Market St., #3700, San Francisco, CA 94105
Controller
3/18/2026
415-262-2302
January 2020

CITY CONTRACT NO. 2023-111, Amendment No. 7 for Task Order No. 7

AMENDMENT NO. 7 FOR TASK ORDER NO. 7
Under the Terms of the

MASTER AGREEMENT BETWEEN THE CITY OF TURLOCK
and
SIEGFRIED ENGINEERING, INC.
for
ENGINEERING DESIGN SERVICES (City Contract No. 2023-111)

City Project No. 26-020

THIS AMENDMENT NO. 7 for Task Order No. 7 under the terms of City Contract No. 2023-111 is entered into by and between the CITY OF TURLOCK, a California municipal corporation (“City”), and SIEGFRIED ENGINEERING, INC. , a California corporation (“Professional”), on this _______ day of _______ 2026 (the “Effective Date of Task Order No. 7”).

City and Professional may be collectively referred to herein as the “ Parties” or individually as “Party.” There are no other parties to this Amendment No. 7.

WHEREAS, the Parties hereto previously entered into a Master Agreement (City Contract No. 2023-111) dated April 25, 2023, for engineering design services to assist City with Design Services for Roads Program Capital Improvement Program (CIP) Projects (“Agreement”); and

WHEREAS, the Agreement stipulates that the scope of services and fees associated with specific projects will be agreed upon through task orders approved under the terms of Agreement by a written amendment to the Agreement; and

WHEREAS, Amendment No. 7 for Task Order No. 7 provides the scope of services, associated fees, and schedule for specific projects under City Project No. 26-020 “Siegfried Task Order No. 7 for Roads Program CIP Projects.”

NOW, THEREFORE, the Parties hereto mutually agree to amend the Agreement as follows:

1. Exhibit H, attached hereto and incorporated herein by reference, is hereby added to the Agreement.

2. Recital B of the Agreement is amended to read as follows:

B. Professional has made a proposal to City to provide such professional services. A description of the services Professional proposes to provide is included in the Scope of Services in Exhibits A through H attached hereto and incorporated

CITY CONTRACT NO. 2023-111, Amendment No. 7 for Task Order No. 7

herein by reference (“Services”). City desires to retain Professional to perform the Services, subject to the terms and conditions set forth in this Agreement.

3. Recital C of the Agreement is amended to read as follows:

C. The Parties anticipate that one or more projects for Services shall be determined through creation of a Task Order as a City -requested modification of services under Section 5.2 of this Agreement which shall be approved by written amendment to this Agreement. The Parties shall outline the schedule or timeline for providing the Services agreed upon under each Task Order (“Completion Schedule”), which shall be included in one or more written amendments to this Agreement. Such Completion Schedule is included in Exhibit H.

4. Recital D of the Agreement is amended to read as follows:

D. The Parties shall outline the rates and method of payment to Professional for its performance of the Services under this Agreement as determined under each Task Order (“Compensation Schedule”), which shall be included in one or more written amendments to this Agreement. Such Compensation Schedule is included in Exhibit H.

5. Section 5 of the Agreement is amended to read as follows:

5.1. Services. Subject to the terms and conditions set forth in this Agreement, Professional shall provide City the Services described in Exhibits A through H. Any request for Services not included in Exhibits A through H will be considered a request for additional or modified Services (“ Modification” or “ Modifications”).

Professional shall not receive additional compensation for any Modific ation of the Services unless the Parties agree otherwise in a writing executed by both Parties.

5.2. City Requested Modification of Services. City may, by written order, authorize Modifications to the Services described in Exhibits A through H. If such Modifications cause an increase in the cost or time required for performance of Professional’s Services, the Parties shall enter into a written amendment to this Agreement to adjust the Services and the compensation to be paid to Professional and, if necessary, amend the Completion Schedule or Compensation Schedule. The Services, Completion Schedule, or Compensation Schedule shall not be revised unless City and Professional mutually agree to a written amendment to this Agreement reflecting such revisions, additional compensation, time for performance or such other terms or conditions mutually agreed upon by the Parties.

6. Section 6 of the Agreement is amended to read as follows:

6.1. Amount, Time and Manner of Payment for Professional Services. City shall pay Professional according to the rates and timing set forth in the Compensation Schedule for each Task Order within each Amendment to the Agreement . Each Compensation Schedule shall include an exhibit based on Exhibit 10-H1 of Caltrans Local Assistance Procedures Manual (LAPM). Professional will be allowed to include an amount for the anticipated salary increases as calculated per Exhibit 10-H1. City’s total compensation to Professional shall not exceed the cumulative amount resulting from each Task Order with each approved Amendment to the Agreement. The

CITY CONTRACT NO. 2023-111, Amendment No. 7 for Task Order No. 7

compensation for Amendment No. 7 shall not exceed Seven-Hundred-Twenty-Two Thousand Forty-Five Dollars and Forty-Five Cents ($722,045.45) for City Project No. 26-020 (“Maximum Payment”), unless the Parties mutually agree in writing otherwise.

7. Execution and Counterparts. This Amendment may be executed simultaneously, and in several counterparts, each of which shall be deemed an original, but which together shall constitute one and the same instrument. The Parties agree that this Amendment and any other docume nts to be delivered in connection herewith may be electronically signed utilizing services such as DocuSign and Nitro Sign, or by transmitting signatures in pdf or similar format, and that any electronic signatures appearing on this Agreement or such other documents are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility

8. All other terms and conditions of the Agreement shall remain in full force and effect for the Term of the Agreement.

[Signatures on Following Page]

CITY CONTRACT NO. 2023-111, Amendment No. 7 for Task Order No. 7

IN WITNESS WHEREOF, the Parties have caused this Amendment No. 7 to be executed by and through their respective officers thereunto duly authorized.

PROFESSIONAL

Siegfried Engineering, Inc., a California
corporation

By:

Adam Merrill, Vice President

Date
CITY

City of Turlock, a California
municipal corporation

By:

Gary R. Hampton, Interim City Manager

Date:

APPROVED AS TO SUFFICIENCY:

By:

Christopher Fisher,
Municipal Services Director

APPROVED AS TO FORM:

By:

Katie O. Lucchesi, City Attorney

ATTEST:

By:

Nichole Fiez, City Clerk

04/13/2026

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March 11, 2026

Fred Pezeshk, P.E.

Roads Program Manager
City of Turlock, Municipal Services Department
156 S. Broadway, Ste. 150
Turlock, CA 95380

RE: City of Turlock Roads Program CIP Task #7

TURLOCK, CALIFORNIA

PROPOSAL FOR PROFESSIONAL DESIGN SERVICES

Dear Fred,
We appreciate the opportunity to propose our servic es to you for this project. Our scope of work, base d on previous coordination and emails on the project, is as follows.

I. Project Description

Siegfried will assist City of Turlock with the plan s, specifications and cost estimate for the City of Turlock Roads Program CIP (total 9,589 LF) for selected streets i dentified in the attached exhibits and shown in the table. Total estimated construction cost for the bid package is projected to be $6M-$7M, assuming a majority of the streets need more extensive pavement rehabilitation based o n observed conditions.

We plan to assist the City of Turlock with the pave ment rehabilitation options and how these deficienc ies will be improved, which will be included with the project.

Scope of Work

Siegfried Engineering, Inc. (Siegfried) will provide civil engineering, geotechnical engine ering and surveying services to City of Turlock (Client) for the City Road Program CIP (Project) in Turlock, California including the following services:

TASK 1 – MEETINGS & COORDINATION

1. Attending meeting(s) with the City PM to coordin ate the project related items.

2. Field visits to verify improvements and coordina tion with the City PM after the initial 30% submittal.

3. Regular meetings to check in on status and updat e the City PM.

4. Milestone or submittal meetings to review commen ts and any revisions.

5. Updating the schedule and keeping the City PM up dated on progress.

6. Reviewing all City department’s comments and coo rdinating.

7. Billing reports

8. Coordination with project team.

TASK 2A – TOPOGRAPHIC SURVEY & RESEARCH

1. The topographic survey of the approximate limits shown in attached Exhibits. The survey will be in sufficient detail for use by Siegfried in design and plan development.

2. The following features will be located and mappe d:
a. Flow line and lip of gutter lines.
b. Top of curb.

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c. Crown of roadway.
d. Edge of pavement.
e. Edge of concrete.
f. Striping.
g. Signage.
h. Curb ramps, where determined those improvements are necessary. i. Sidewalks and driveway, where determined those i mprovements are necessary. j. Shots will generally be at 50’ station spacing a long the roadways, and at grade breaks, beginning, middle and ends of horizontal curves, including side street curb returns. (Essentially a cross section of the imp acted area) k. Manholes and Clean outs
l. Utility boxes/vaults/etc.
m. Fences.
n. Walls.
o. Gates.
p. Trees.
q. Dips for sewer and storm where drainage improvem ents as necessary.

3. Client to provide as-builts, if available.

4. Office preparation and mapping of the surveyed f eatures utilizing AutoCAD Civil 3D.

5. Review General Plan, ATP, and SRTS requirements for each street.

6. Mapping will be based on the California Coordina te System, NAD83, NAVD88 datum.

7. Underground utility lines will be mapped as a pa rt of this scope of work, record information and surface utility shots will be used to map the utilities to the best of our ability.

8. Utility research, notifications and letters to a ffected utility companies and agencies. Coordinating with various utility companies on their existing facilities and if adjustments are necessary.

TASK 2B – POTHOLING, 25 LOCATIONS ASSUMED

Potholing will be provided by Siegfried. Locations are to be identified during design by Siegfried and City staff. Siegfried shall assume 25 Potholes are needed. Siegfried will compile potholing information into a pothole locat ion map and table format document, which includes the following infor mation: Pothole #, Utility Information, Cover/Depth to top and bottom, horizontal distance to new utility (if applicable), Outside Diameter, Material Type, Asphalt Concrete Thickness, Aggregate Base Thickness. In addition to data listed above, g round locations of each pothole shall be provided ( to be shot by GPS or similar method) in PNEZD format within a Microsoft Word compatible “.txt” document. This information w ill be furnished upon completion of potholing.

TASK 2C – RIGHT-OF-WAY PRE-ACQUISITION SURVEY AND L AND DESCRIPTIONS

1. Siegfried will identify fee parcels with unclear street rights-of-way within the project scope.

2. Siegfried will review land title reports (provid ed by others) for the impacted fee parcels. Land ti tle report analysis sheets will be prepared, and easements that may affect the proposed rights-of-way will be mapped when practical.

3. Siegfried will perform additional boundary field surveys to locate property corner monuments markin g fee parcels.

4. Siegfried will prepare a land net drawing with p arcel boundaries that are suitable for right-of-way management tasks such as property appraisals and preparation of land description packages for potential right-of-way acquisition.

5. Siegfried will coordinate with the city to help determine existing rights within improved street ar eas and determine potential improvements and acquisition areas.

6. Siegfried will prepare preliminary land descript ion packages and exhibits to support initial discussions with stakeholders and landowners.

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7. Once acquisition areas are determined, Siegfried will prepare final land description packages suita ble for recording.

Task Deliverables
• Preliminary Land Title Report Analysis Sheets.
• Land net drawing as an ACAD drawing version 2024. The land net drawing will include linework for fee parcels, linework for mapped easements, and found property c orner monuments. • Copies of filed survey maps and deeds used to asse mble the land net drawing.

TASK 3 – PAVEMENT TESTING & DESIGN

Task 3.1 – Field Exploration
We assume no encroachment permits will be required for this City project. Prior to initiating our fie ld explorations, we will mark the work area with white paint and contact Underground Service Alert (USA) for utility clearance. We have not included fee allowance for hiring an underground utility loc ator service. We will not take responsibility for damage to underground utilities that are not accurately located within our exploratory locations.

Pavement Core Borings
Following the utility clearance, we will advance one core boring at a frequency of approximately 1 boring up to 400 (±) lineal feet, or 1 per street segment. We anticipate a maximum of 24 core locations with at least one location placed on any given street segment . The cores will be extracted over a period of 2-day shifts. At selected locations, cores may be taken across the street to establish a generalized cross section where there was evidence of historical overlays pe rformed. The cores will be advanced with a manual core drill equipped with 4- or 6-inch diameter core barrels. At select locations, a dynamic cone penetrometer (DCP) will be advanced.

During our exploration, a representative from this firm will oversee the testing and collect samples. A continuous log will be maintained asphalt concrete, base, and underlying s ubgrade description. Bulk samples collected will be sealed to prevent moisture loss and transported to the laboratory for testing and analysis. The depth to initial ground water will be measured and recorded during the drilling, if encountered. A visual survey of the existing pavement sections will be prepared that includes the type and severity of the pavement dist ress observed. This provides a tool for selecting the appropriate pavement treatment strategy.

We intend to locate the core borings by pacing from known features which is normally of sufficient acc uracy for such work.

We have not included in our scope a budget for an accurate survey of the core locations. If accurate locations are required, then additional budget would be needed. The actual number of core borings may be revised in the field based on the conditions encountered in the various locations, or as requested by the Client or the reviewing agency . Locations will be presented to you prior to work being performed. Gi ven that the cores will be located within the paved roadways, we will provide traffic control devices per the California Manual for Uniform Traffic Control Devices (MUTCD).

We assume that the drill cuttings will be backfilled in the hole and the surface topped with cold patch asphalt. We anticipate completing up to 6 locations per day given the mobi lization between core locations, setting up traffic control, and a work time allocated from 9 am to 3 pm.

Subconsultants
• Driller: We will utilize our own equipment to core locations. • Traffic Control: City Rise will provide traffic co ntrol services.

Task 3.2 – Laboratory Testing
We will perform soils laboratory testing to evaluat e the geotechnical characteristics of the samples o btained. Index testing consisting of moisture content, dry density, Atterberg Limits, and particle size analysis will be performed for the in-situ soils.

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Resistance “R” Value tests will be performed for pa vement design. Corrosivity tests may be performed to determine the site corrosivity. The frequency of tests performed will depend on the conditions encountered.

Subconsultants
• Lab Testing Support: Construction Testing Services

Task 3.3 – Final Report Preparation
The results of the field exploration, laboratory te sts and engineering analysis will be presented in a design level report prepared in accordance with the direction of a California Registered Geotechnical Engineer that will i nclude the following:
• Summarize results of field exploration
• Summarize results of laboratory testing
• Conclusions and comments on applicable and propose d pavement reconstruction or rehabilitation methods for each segment
• Presentation of the soil laboratory tests
• Graphics including a scaled site plan, boring loca tion map, and coring/boring logs, etc. • Appendices containing results of our field explora tion and laboratory testing.

Schedule
We could begin field work (i.e., permit procurement , USA, and driller coordination) upon notice to pro ceed. We note the permit procurement and developing the traffic control plan could push the schedule upwards of 2 to 3 weeks from notice to proceed. Laboratory testing should be completed at least 4 weeks following the completion of our fieldwork. We will submit an electronic copy of the geotechnical report in PD F format within 12 weeks of completion of the labor atory testing. If a quicker turnaround time is needed, please inform the undersigned.

Assumptions to Task
The scope of services presented above for task 3 was developed based on our knowledge of the project requirements and the following assumptions:

• The field exploration will be under the direct sup ervision of our staff. This task is estimated to take up to 6 workdays. • Excess cuttings or non-cohesive soils will be used to backfill the hole and will be topped with at le ast 6 inches of cold patch asphalt.
• The exploration assumes access will be provided by the City. Work will be performed within the existi ng roadway at locations mutually agreeable to you and so that existing utilities are not impacted. • Work will be performed with conventional, portable hand coring rigs and/or truck mounted drill rigs, if needed. • Laboratory testing frequency and type may vary bas ed on the actual conditions encountered. • Siegfried staff will utilize the appropriate perso nal protective equipment typical for performing dri lling services for geotechnical investigations.

TASK 4, 5, 6 & 7 – PLANS, SPECIFICATIONS AND ESTIMA TE (30%, 60% 90% and 100%/Bid)

1. Siegfried shall produce the project improvement plans.

A. At 30% submittal, Siegfried shall review of exis ting streetlighting vs. Standard Drawings E-6 through E-8, to identify if the existing meets the standards and where the deficiencies are. If any design is required, an amendment will be added for the additional scope.

B. At 30% submittal Siegfried shall present the Cit y PM with preferred design however shall also inclu de some cost savings options as necessary to lower the project cost.

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C. Based upon the topographic survey and the approv ed areas of improvement, Siegfried will prepare the Project civil improvement plans including the following:
1) Cover Sheet.
2) Notes Sheet.
3) Topography and Demolition Plan.
4) Paving Plan.
5) Drainage and Grading Plan, in accordance with th e American Disability Act (ADA). 6) Underground utilities, coordination with utility companies and agencies. 7) Alignment, dimensions and paving legend usable f or construction staking. 8) All details necessary to clarify the plan intent are included and will be part of the plan set. 9) Cross Sections, as required by the City.
10) Striping Plan (no traffic signal is anticipated ) and Traffic Control Plans 11) Prepare the Project Infrastructure Construction Ero sion Control Plan only for erosion control during t he construction of the improvements shown in Siegfried 's plans, including best management practices (BMP's), but excluding a detailed non-visible pollutant monitoring and testing plan.

2. Cost estimate for the project areas depicted in attached Exhibits.

3. Review drainage and potential connections to the existing drainage system where necessary.

4. Within the scoped area, review the items listed in the project description to identify which improvements will be included in the project plans with the City staff.

5. Assist the City with the project specifications.

6. Siegfried shall write technical sections to be i ncluded in the City template, Siegfried will review the final version of the specifications to confirm that they adequately cover the work and bid items. Siegfried shall sign the plans and the specifications.

TASK 8 – BIDDING & CONSTRUCTION ADMINISTRATION

1. Answering questions during bidding process.

2. Review construction submittals and RFIs.

3. Attending kick off meeting with the contractor a nd City.

4. Coordination with the City PM on questions durin g construction and site meetings as necessary durin g construction.

TASK 9 – RECORD OF SURVEY FOR MONUMENT PRESERVATION (PRE-CONSTRUCTION)

1. Based on the requirement that a Monument Preserv ation Survey be submitted as part of the City of Turlock Encroachment Permit, Siegfried will prepare and submit a Record of Survey for the purpose of a Pre-Construction Monument Preservation Survey.

2. Siegfried will research and review record maps a nd title documents.

3. Siegfried will survey and record existing monume nts within the Project area.

4. Siegfried will perform a limited topographic sur vey of existing surface features as necessary to co nfirm location of right-of-way lines.

5. Siegfried will establish the rights-of-way withi n the project area as described in the Project Description and include this determination in the Survey.

6. Siegfried will facilitate the map check review a nd recording of the Survey with the City of Turlock Engineering Division.

7. This task does not cover plan check and/or submi ttal fees.

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TASK 10 – RECORD OF SURVEY FOR MONUMENT PRESERVATIO N AND RIGHT-OF-WAY ACQUISITION (POST-

CONSTRUCTION)

1. Based on the requirement that a Monument Preserv ation Survey be submitted as part of the City of Turlock Encroachment Permit, Siegfried will prepare and submit a Record of Survey for the purpose of a Post- Construction Monument Preservation Survey.

2. Siegfried will survey and record existing monume nts within the Project area.

3. Siegfried will note and re-establish monuments t hat have been disturbed due to construction activit ies, if any, and include them in the Survey.

4. Siegfried will show newly acquired rights-of-way on the survey, including references to recorded documents.

5. Siegfried will set monuments as necessary to aid in future retracement of the newly acquired rights-of-way.

6. Siegfried will facilitate the map check review a nd recording of the Survey with the City of Turlock Engineering Division.

7. This task does not cover plan check and/or submi ttal fees.

EXCEPTIONS TO THE SCOPE

It is understood that the following are not included in the scope:
a. map application and checking and recordation fee s , permits, b. preliminary title reports,
c. displaying (mapping of) irrigation system featur es, d. any site-specific safety, biology or other train ing or orientation. e. ALTA Survey and construction staking,
f. hazardous waste testing, monitoring and continge ncy plan for both site and building demolition work,
g. Phase I Environmental Assessment, Phase II Subsu rface Investigation, and asbestos and lead containing material investigation and report,
h. infiltration testing,
i. CEQA/NEPA/EIR
j. permit applications and fees,
k. construction management, inspection, supervision and scheduling, l. gas, electric and telephone service plans,
m. tentative maps, parcel maps, final maps and lega l descriptions and sketches, n. title reports,
o. SWPPP, QSD & QSP services.

Limits of Work

The project limits extend as indicated on the attached Exhibits.

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II. Fee Proposal

We look forward to working with you and the City. If you have any questions regarding this proposal, p lease do not hesitate to call me directly. We will commence work upon your authorization to proceed and the execut ion of your contract documents.

Sincerely,

____________________________
Adam K. Merrill, P.E., QSD, QSP
Vice President
C76826

SIEGFRIED

Table 2: Estimated Fee
Task Description Total
1 Meetings & Coordination $27,744.82
2A Topographic Survey & Research $138,037.53
2B Potholing (25 potholes) $40,000.00
2C Right-of-Way Pre-Acquisition Survey $83,095.15
3 Pavement Testing & Design $74,220.85
4 30% Plans & Estimate $95,605.48
5 60% PS&E Submittal $76,571.34
6 90% PS&E Submittal $76,571.34
7 Final Bid Package/100% PS&E Submittal $29,388.78
8 Bidding & Construction Administration $21,398.65
9 Preconstruction Monument Preservation and ROS $27,131.82 10 Postconstruction Monument Preservation and ROS $32,279.69 TOTAL FEE $722,045.45

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Table 1: Streets Identified for Task 7 Rehabilitation
Street Name From To PCI

Length
(ft)
Width
(ft)
District

Grant Ave. W. Main St. Park St. 65 1388 39 2
Grant Ave. Park St. Chestnut St. 73 837 37 2
High St. Lander Ave. S. Orange St. 67 1050 38 2
High St. S. Orange St. West Ave. South 64 1564 37 2
High St. West Ave. South 986 High St. 45 472 37 2
High St. 986 High St. S. Soderquist Rd. 33 818 28 2
Columbia St. West Ave. South Radio St. 74 663 33 2
Columbia St. Radio St. West End 30 420 23 2
Radio St. W. Main St. Columbia St. 0 305 22 2
Davis St. W. Main St. High St. 10 787 25 2
S. Orange St. W. Main St. Castor St. 65 1285 37 2

Total Length = 9,589 LF

City of Turlock Road CIPTO#7 Project LimitsTurlock, CA2/25/2026NOT TO SCALE

LANDER AVEHIGH STCOLUMBIA AVE
S. SODERQUIST RD.RADIO STDAVIS STWEST AVE S.HIGH STCASTOR ST W. MAIN STS. ORANGE STGRANT AVEW. MAIN STW. OLIVE AVEFLORENCE STFLOWER STPARK STJULIAN STCHESTNUT ST

1 CIVIL ■ STRUCTURAL ■ LANDSCAPE ARCHITECTURE ■ SURVEYING ■ PLANNING ■ ATHLETIC FACILITY DESIGN 100 Sycamore Avenue, Suite 100, Modesto, CA 95354 ■ (t) 209.762.3580 (f) 209.942.0214 ■ siegfriedeng.com OVER 70 YEARS OF SERVICE

RESPONSIBLE PERSONNEL

ERIN CAHOON
Public Outreach
Erin brings over 25 years over experience in marketing, public outreach, and graphic design. As a practical artist, creative thinker, and problem solver, she can visualize and conceptualize complex ideas and make them visually appealing and easy to digest. Her public outreach approach keeps communication at the forefront and she utilizes her strong design background to bridge the divide between engineering concepts to digestible information that stakeholders can understand.

JORI LEMMING, PE, SE
Structural Engineer (As-Needed)
Jori Lemmon is a structural engineer with 20 years of
experience in all construction materials and specializes in seismic design and construction practices. Jori is
experienced with collaboration across multiple locations for project work and communicating with various disciplines. She has worked on numerous public and private projects, including military, health care, seismic retrofit, correctional and educational facilities.

BOB NORBUTAS, PLA
Landscape Architect (As-Needed)
Robert successfully manages and directs a broad
range of projects, providing oversight and leadership
to some of Siegfried’s largest projects. His top priority is interacting with clients to understand their needs and ensure their projects are user-focused and transformative.

JOY BHATTACHARYA, PE, PTOE
AMG | Traffic Engineering (As-Needed)
Joy is AMG’s Vice President of Innovative
Transportation Solutions. He has in-depth experience
in the development, design and implementation of various engineering strategies in major metropolitan areas, including Adaptive/Responsive Traffic Signal Systems and Transit Priority Systems; Incident Management Plans; design of automated Electronic Toll Collection systems; preparation of PS&E for field implementation of CCTV, Changeable Message Signs, Highway Advisory Radio, Ramp Metering and ATMS systems; and freeway and arterial operations using micro- simulation.

ADAM MERRILL, PE, QSD/QSP
Project Manager/Lead Civil Engineer
Adam is recognized for his technical abilities and
broad knowledge when it comes to civil engineering
infrastructure projects. His duties include client
management, planning, designing, preparing reports, and participating in and directing public outreach efforts to ensure community and project stakeholder consensus.

KEVIN GENASCI, PLS
Lead Survey Manager
Kevin’s clients benefit from his extensive experience in both the field and office. He specializes in surveys to support the design of residential subdivisions, commercial site developments, industrial site developments, and municipal infrastructure projects. His expertise includes topographic surveying and mapping, boundary surveying, construction surveying, site development, and municipal infrastructure design support.

BRADFORD QUON, PE, GE
Lead Geotechnical Engineer
Brad has over 24 years of geotechnical engineering
design and construction experience for infrastructure,
earthwork, and flood control projects. His geotechnical engineering experience includes performing field explorations, laboratory testing of soils, geotechnical engineering analysis (i.e. shallow and deep foundations, retaining structures, slope stability, and seepage analyses), and geotechnical investigation report preparation.

ANDREW MANES, PE
Civil Engineer
Andrew has been a key piece working with the Siegfried
team, and his knowledge and specialty of roadway
work, bike lanes, and pedestrian safety features have
him working on a variety of civil projects from civic enhancements to higher education path of travel projects. He has been the go-to for our team in being able to design projects from scratch, or bring older designs to code.

PROJECT MANAGER (PM)
Adam Merrill, PE, QSD/QSP
Lead Civil Engineer

KEY TEAM MEMBERS
Kevin Genasci, PLS
Lead Survey Manager
Bradford Quon, PE, GE
Lead Geotechnical Engineer

SUBCONSULTANTS
Joy Bhattacharya, PE, PTOE
AMG | Traffic Engineering (As-Needed)

TEAM ROLES

ORGANIZATIONAL CHART
Andrew Manes, PE
Civil Engineer
Erin Cahoon
Public Outreach
Jori Lemmon, PE, SE
Structural Engineer (As-Needed)
Bob Norbutas
Landscape Architect (As-Needed)

KEY TEAM MEMBERS

SUPPORT STAFF

Siegfried Engineering, Inc.

Principal
Civil
Engineer
Principal
Survey
Manager
Principal
Geotech
Engineer
Senior
Associate
Geotech
Associate
Civil
Project
Engineer Engineer II Engineer I
Associate
Engineer
Technician
(PW)
Engineer I
Associate
Engineer
Technician
(PW)
Senior
Technician
Technician
I
Technician
(PW)
Project
Land
Surveyor
Surveyor II Surveyor I Survey
Tech III
Survey
Tech II Party Chief
Adam
Merrill
Kevin
Genasci Brad Quon Charley
Scott
Lorrane
Cayllahua
Andrew
Manes
Jose
Ruvalcaba
Alejandro
Aguilera
Alejandro
Aguilera
Cameron
Scott
Cameron
Scott
Greg
Samoy RJ Teel RJ Teel Dani Cano Manny
DaBranca
Scott
Soares
Daniel
Duran
Dalton
Reed
Diego
Moreno
$90.00 $90.00 $90.00 $80.00 $72.76 $56.74 $43.70 $36.97 $78.91 $43.27 $78.91 $44.95 $30.02 $72.91 $64.91 $55.37 $41.00 $38.95 $33.00 $87.77 $280.49 $280.49 $280.49 $249.32 $226.76 $176.83 $136.19 $115.22 $245.92 $134.85 $245.92 $140.09 $93.56 $227.23 $202.29 $172.56 $127.78 $121.39 $102.85 $273.54 1 Meetings & Coordination 50 16 6 6 15 15 108 $27,744.82 2A Topogrpahic Survey & Research 16 32 20 20 20 16 80 100 80 80 140 160 764 $138,037.53 2C Right-of-Way Coordination 20 40 80 60 120 60 60 40 480 $83,095.15 3 Pavement Testing & Design 24 30 60 32 60 32 120 32 390 $63,452.85 4 30% Plans & Estimate 40 120 120 120 140 540 $95,605.48 5 60% PS&E Submittal 40 90 90 100 110 430 $76,571.34
6 90% PS&E Submittal 40 90 90 100 110 430 $76,571.34
7 Final Bid Package/100% PS&E Submittal 16 24 24 50 60 174 $29,388.78 8 Bidding & Construction Admin 24 24 24 16 20 108 $21,398.65 9 Precon Monument Preservation & ROS 4 20 20 10 20 20 10 24 128 $25,079.82 10 Postcon Monument Preservation & Monument ROS 4 24 24 10 20 20 20 32 154 $30,227.69 Proposal Subtotal 254 132 30 36 383 383 406 60 32 60 32 456 120 32 204 180 240 180 230 256 3706 $667,173.45 Sub Services or ODC
A City Rise - Traffic Control Flagmen (Part of Task 3) $8,720 $8,720.00 B CTS - Lab Testing Support $2,048 $2,048.00
C Potholing, 25 locations assumed (Part of Task 2B) $40,000 $40,000.00 D Precon ROS (Part of Task 9) $2,052 $2,052.00
E Postcon ROS (Part of Task 10) $2,052 $2,052.00
Total Sub Services $54,872 $54,872.00
Total Including Sub Services $722,045.45
Notes:
1 SEI
Overhead Rate 59.48%
Fringe Rate 68.31%
General and Administrative Rate 55.53%
Fee Rate 10.00%
Tasks Labor
Total Labor
Costs
Total
Hrs
Task Description (Change task titles as detailed in the scope of work)
Task #
3/11/2026 1/1

Local Assistance Procedures Manual Exhibit 10-H1
Cost Proposal
Consultant
Project No. Federal Contract No. Date 3/11/2026

DIRECT LABOR
hours
Actual Hourly Rate Total
254 $90.00 $22,860.00
132 $90.00 $11,880.00
30 $90.00 $2,700.00
36 $80.00 $2,880.00
383 $72.76 $27,867.08
383 $56.74 $21,731.42
406 $43.70 $17,742.20
60 $36.97 $2,218.20
32 $78.91 $2,525.12
60 $43.27 $2,596.20
32 $78.91 $2,525.12
456 $44.95 $20,497.20
120 $30.02 $3,602.40
32 $72.91 $2,333.12
204 $64.91 $13,241.64
180 $55.37 $9,966.60
240 $41.00 $9,840.00
180 $38.95 $7,011.00
230 $33.00 $7,590.00
256 $87.77 $22,469.12

LABOR COSTS
a) Subtotal Direct Labor Costs $214,076.42
b) Anticipated Salary Increases (see page 2 for sample) $0.00 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $214,076.42

INDIRECT COSTS
d) Fringe Benefits (Rate: 68.31% ) e) Total Fringe Benefits 146235.6025 f) Overhead (Rate: 59.48% g) Overhead [(c)x(f)] 127332.6546 h) General and Administrative (Rate: 55.53% ) i) Gen & Admin [(c) x (h)] 118876.636 j) Total Indirect Costs [(e) + (g) + (i)] $392,444.89
FIXED FEE k) TOTAL FIXED PROFIT [(c) + (j)] x fixed fee 10% $60,652.13 1) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary Description of Item Quantity Unit(s) Unit Cost Total
Mileage Costs
0 $0.575 $0.00
Equipment Rental and Supplies $0.00
Potholing $40,000.00
Precon ROS Fee $2,052.00
Postcon ROS Fee $2,052.01
1) TOTAL OTHER DIRECT COSTS $44,104.01
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) Subconsultant 1: City Rise - Traffic Control $8,720.00
Subconsultant 2: CTS - Lab Testing $2,048.00
m) TOTAL SUBCONSULTANTS' COSTS: $10,768.00
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS $54,872.01 TOTAL COST [(c) + (j) + (k) + (p)] $722,045.45
NOTES:
1 Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).

All costs must comply with the Federal cost principals. Subconsultants will provide their own cost proposals. 2 The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans. 3 Anticipated salary increases calculation (page 2) must accompany.

Surveyor II
Surveyor I
Survey Tech III
Dani Cano
Manny DaBranca
Scott Soares
Daniel Duran
Engineer I(PW) Alejandro Aguilera
Technician I RJ Teel
Project Land Surveyor
Engineer I Cameron Scott
Engineer I(PW) Cameron Scott
Kevin Genasci
Principal Geotechnical Engineer Brad Quon
EXHIBIT 10-H1 COST PROPOSAL PAGE 1 OF 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Siegfried Engineering
Classification/Title Name
Note: Mark-ups are Not Allowed
Prime Consultant
Subconsultant
2nd Tier Subconsultant PIC/PM/Civil Lead Adam Merrill
Principal Survey Manager
Lorrane Cayllahua
Party Chief Diego Moreno
Technician (PW) RJ Teel
Engineer II Jose Ruvalcaba
Senior Technician Greg Samoy
Survey Tech II Dalton Reed
Project Engineer Andrew Manes
Engineer I Alejandro Aguilera
Senior Associate Geotech Charley Scott
Associate Civil
January 2020

Local Assistance Procedures Manual Exhibit 10-H1
Cost Proposal

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$214,076.42 = $57.76 Year 1 Avg Hourly Rate

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Avg Hourly Rate
Year 1 $57.76 + = $57.76 Year 2 Avg Hourly Rate
Year 2 $57.76 + = $57.76 Year 3 Avg Hourly Rate
Year 3 $57.76 + = $57.76 Year 4 Avg Hourly Rate
Year 4 $57.76 + = $57.76 Year 5 Avg Hourly Rate
Total Hours
per Year
Year 1 100.00% * = 3706.0 Estimated Hours Year 1
Year 2 0.00% * = 0.0 Estimated Hours Year 2
Year 3 0.00% * = 0.0 Estimated Hours Year 3
Year 4 0.00% * = 0.0 Estimated Hours Year 4
Year 5 0.00% * = 0.0 Estimated Hours Year 5
Total 100% = 3706.0
Year 1 $57.76 * = $214,076.42 Estimated Hours Year 1
Year 2 $57.76 * = $0.00 Estimated Hours Year 2
Year 3 $57.76 * = $0.00 Estimated Hours Year 3
= $214,076.42
= $214,076.42
= $0.00 Transfer to Page 1
NOTES:
1 This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. 2 An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) 3 This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 4 Calculations for anticipated salary escalation must be approved. (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
0%
Direct Labor Subtotal
per Cost Proposal per Cost Proposal
Total Hours
3706
Proposed Escalation
0%
EXHIBIT 10-H1 COST PROPOSAL PAGE 2 OF 2

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS Estimated total of Direct Labor Salary Increase
0 (calculated above)
Avg Hourly Rate
(calculated above)
3706
0 Estimated hours
3706.0
3706.0
Cost per Year
Total Direct Labor Cost with Escalation
Direct Labor Subtotal before Escalation

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) 3706.0
Total

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) 3706.0
3706.0
0%
0%
Total Hours
per Cost Proposal Completed Each Year
Estimated %
January 2020

Local Assistance Procedures Manual Exhibit 10-H1
Cost Proposal
Certification of Direct Costs:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principals (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contract

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principals and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Services

6. 48 Code of Federal Regulations Part 9904 - Cost Accouting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Prime Consultant or Subconsultant Certifying:

Name: Title:

Signature: Date of Certification (mm/dd/yyyy):

Email: Phone Number:

Address:
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a levelno lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

List of services the consultant is providing under the proposed contract:

Adam Merrill
[email protected]
100 Sycamore Ave, #100, Modesto, CA 95354
Principal/Vice President
3/11/2026
(209) 499-8239
January 2020

7

Local Assistance Procedures Manual EXHBIT 10-H3
Cost Proposal
EXHIBIT 10-HJ COST PROPOSAL Page 1 of 2

COST PER UNIT OF WORK CONTRACTS
(GEOTECHNICAL AND MATERIAL TESTING)
Note: Mark-ups are Not Allowed □ Prime Consultant □ Subconsultant □ 2nd Tier Subconsultant Consultant __________________ _
Project No. _________ _ Contract No. --------- Date ------ - Unit/Item of Work:
(Example: Log of Test Boring for Soils Report, or ADL Testing for Hazardous Waste Material Study} Include as many Items as necessary.

DIRECT LABOR Hours Billing Hourly Rate {$) Total{$)
Professional {Classification)*
Sub-professional/Technical**
EQUIPMENT 1 {with Operator)
EQUIPMENT 2 {with Operator)
Consultant's Other Direct Costs (ODC)- Itemize:

Description of Item Quantity Unit Unit Cost Total
Subconsultant 1:

Subconsultant 2:

Subconsultant 3:

Subconsultant 4:

Subconsultant 5:

Nole: Attach addtllonal pages if necessary.

TOTAL COST PER UNIT OF WORK
NOTES:
1 . Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals. The cost proposal format shall not be amended.

2. Hourly billing rates should include prevailing wage rates and be consistent with publicly advertised rates charged to all clients (Commercial, Private or Public).

3. Mobilization/De-mobilization is based on site location and number and frequency of tests/items.

4. ODC items shall be based on actual costs and supported by historical data and other documentation.

5. ODC items that would be considered "tools of the trade' are not reimbursable.

6. Billing Hourly Rates must be actual, allowable, and reasonable.

January 2020

________________________________ _
_
_ _

SAMPLE COST PROPOSAL
Sample Only - Required Cost Proposal Template To Be Determined By Agency SAMPLE COST PROPOSAL 3
Certification of Direct Costs:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal{s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

13. Generally Accepted Accounting Principles {GAAP)

14. Terms and conditions of the contract

15. Title 23 United States Code Section 112 - Letting of Contracts

16. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

17. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

18. 48 Code of Federal Regulation Part 9904 - Cost Accounting Standards Board {when applicable)
All costs must be applied consistently and fair1y to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements.

Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Prime Consultant or Subconsultant Certifying:

Name:_______________ Title*: _____________
Signature: _____________ _ Date of Certification {mm/dd/yyyy...._ :

Email: ______________ _ Phone Number,_,_: __________
Address:
* An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

List services the consultant is providinq under the proposed contract:

Manager

City Council Staff Report
April 28, 2026

From: Christopher Fisher, Municipal Services Director
Prepared by: Wayne York, Transit Manager
Agendized by: Gary Hampton, Interim City Manager

1. ACTION RECOMMENDED:

Resolution: Approving the submission of an allocation request under the Low Carbon Transit Operations Program (LCTOP), as well as execution of the Certifications and Assurances and Authorized Agent form for the following project: Free Fares Project ($139,304)

2. NARRATIVE:

The Low Carbon Transit Operations Program (LCTOP) is part of California Climate Investments, a statewide program that puts billions of Cap-and-Trade dollars to work reducing greenhouse gas (GHG) emissions, strengthening the economy, improving public health and the environment– particularly in disadvantaged communities. The Cap-and-Trade program also creates a financial incentive for industries to invest in clean technologies and develop innovative ways to reduce pollution. California Climate Investments projects include affordable housing, renewable energy, public transportation, zero emission vehicles, environmental restoration, more sustainable agriculture, recycling, and much more. At least 35 percent of these investments are located within and benefiting residents of disadvantaged communities, low-income communities, and low-income households across California.

In an effort to achieve GHG emission reduction goals, increase ridership and implement a program with a regional impact, City staff, in cooperation with Stanislaus Regional Transit Authority (StanRTA) staff, agreed to pursue LCTOP funding for FY 2026-27 to provide free fares on fixed route services during the months of July 2026 and July 2027. In prior years the regional agencies could provide more free fare periods throughout the year, but due to changes with grant funding and scheduling, that was no longer available. City and StanRTA staff agreed to prioritize the July free fare periods instead.

LCTOP grant funding is provided by the State through two separate allocations:
• Section 99313 funds provided to the region; and
• Section 99314 funds provided directly to the agency

Funding is allocated by the State Controller’s Office (SCO) based on the current fiscal year (FY 2025-26), which are the dates used on all LCTOP application forms to identify the funding source, though they are designated for use starting in the following fiscal year (FY 2026-27). Unlike past years, this year the total funding will be broken up into two separate calls for projects: Cycle A and Cycle B. In Stanislaus County, the project will be the same for both calls: the Regional Free Fares Project. Funding from both cycles will go to support the project costs.

Based on information provided by the SCO and LCTOP staff, and after discussions with

Agenda Staff Report
4/28/2026

StanRTA for equitable distribution of regional LCTOP funds, here is the funding anticipated for the LCTOP project across both cycles:

Funding Source Cycle A (provided) Cycle B (estimated) Total Section 99313
(Regional)
$95,410 $33,394 $128,804
Section 99314
(Direct)
$3,423 $1,198 $4,621
LTF (Local) $0 $5,879 $5,879
Total $98,833 $40,471 $139,304

In addition to providing free fares in Stanislaus County, StanRTA and Turlock staff plan to coordinate with staff in Merced County to provide free fares within their jurisdiction as well during the same timeframes, further reducing financial barriers to transit and improving regional accessibility for all residents.

3. FISCAL IMPACT / BUDGET AMENDMENT:

City staff estimates the value of free rides provided during the stated periods to be approximately $139,304. These costs are proposed to be covered as follows:
• $128,804 in Section 99313 Regional LCTOP funds;
• $4,621 in Section 99314 Direct LCTOP funds;
• $5,879 in Local Transportation Fund (LTF) funds

There is no impact to the General Fund. No budget amendment is required.

4. ENVIRONMENTAL DETERMINATION:

This action is not subject to the provisions of the California Environmental Quality Act (CEQA) in accordance with Section 15378(b)(5) of the CEQA guidelines. This action consists of “organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment” and therefore is not considered a project.

5. ALTERNATIVES:

A. Reject submission of an LCTOP allocation request. City staff does not recommend this approach because the grant funding serves a valuable local and regional purpose, eliminates financial barriers for riders seeking to use public transit, assists in achieving air quality goals, and is very valuable in contributing to the funding of transit operations.

B. Approve the submission of an LCTOP allocation request, but modify the scope, scale or nature of the project. City staff does not recommend this approach because the proposed project was developed in coordination with StanRTA to maximize the regional benefit of the funds.

6. ATTACHMENTS:

Agenda Staff Report
4/28/2026

1. Draft Resolution

2. LCTOP Supplemental Forms

3. LCTOP Allocation Request

BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK

RESOLUTION NO. 2026-

WHEREAS, the City of Turlock is an eligible project sponsor and may receive state funding from the Low Carbon Transit Operations Program (LCTOP) for transit projects; and

WHEREAS, the statutes related to state-funded transit projects require a local or regional implementing agency to abide by various regulations; and

WHEREAS, Senate Bill 862 (2014) named the Department of Transportation (Department) as the administrative agency for the LCTOP; and

WHEREAS, the Department has developed guidelines for the purpose of administering and distributing LCTOP funds to eligible project sponsors (local agencies); and

WHEREAS, the City of Turlock wishes to delegate authorization to execute these documents and any amendments thereto to Gary Hampton, Interim City Manager; and

WHEREAS, the City wishes to implement the following LCTOP project:

Project Name: Free Fares Project

Short description of project: The Free Fare Project will offer free rides to the general public on fixed route services during the months of July 2026 and July 2027.

Amount of LCTOP funds requested: $133,425

Benefit to Priority Populations: Turlock Transit provides bus services to the disadvantaged communities within the area. This project will improve public health and reduce greenhouse gas emissions and other particulate matters by encouraging people to use public transportation. This will significantly benefit those residents in disadvantaged communities who do

IN THE MATTER OF AUTHORIZING THE

SUBMISSION OF AN ALLOCATION

REQUEST UNDER THE LOW CARBON

TRANSIT OPERATIONS PROGRAM
(LCTOP), AS WELL AS EXECUTION OF THE

CERTIFICATIONS AND ASSURANCES AND

AUTHORIZED AGENT FORMS FOR THE
FOR THE FOLLOWING PROJECT: FREE
FARES PROJECT ($139,304)
}
}
}
}
}
}
}
}
}
}
}
}
}
}

not have the means of transportation other than the transportation services that is provided by Turlock Transit. Turlock Transit will continue to work with agencies that assist with low-income residents in disadvantaged communities and public and public entities within the DAC area. During the free fare periods, people will be able to use public transportation to travel to employment centers, shopping malls, and educational institutions.

Amount to benefit Priority Populations: 100% ($139,304). The total funds are comprised of $133,425 in LCTOP funds + $5,879 in LTF funds.

Contributing Sponsors (if applicable): Stanislaus Council of Governments (StanCOG) is a contributing sponsor for the Section 99313 LCTOP funds in the estimated amount of $128,804. The remaining LCTOP funds ($4,621) estimated for this project were distributed directly to the City of Turlock.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Turlock, State of California, authorizes the submission of an allocation request under the Low Carbon Transit Operations Program (LCTOP), as well as execution of the Certifications and Assurances and Authorized Agent form for the following project: Free Fares Project ($139,304); and

BE IT FURTHER RESOLVED that the City Council of the City of Turlock does hereby agree to comply with all conditions and requirements set forth in the Certification and Assurances and the Authorized Agent documents and applicable statutes, regulations and guidelines for all LCTOP funded transit projects; and

BE IT FURTHER RESOLVED that Gary Hampton, Interim City Manager, be authorized to execute all required documents of the LCTOP program and any Amendments thereto with the California Department of Transportation.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Turlock this 28th day of April, 2026, by the following vote:

AYES:

NOES:

NOT PARTICIPATING:

ABSENT:

ATTEST:

__________________________
Nichole Fiez, City Clerk,
City of Turlock, County of Stanislaus,
State of California

FY 2025-2026 LCTOP
Authorized Agent

AS THE Interim City Manager
(Chief Executive Officer/Director/President/Secretary)
OF THE City of Turlock
(Name of County/City/Transit Organization)

I hereby authorize the following individual(s) to execute for and on behalf of the named Regional Entity/Transit Operator, any actions necessary for the purpose of obtaining Low Carbon Transit Operations Program (LCTOP) funds provided by the California Department of Transportation, Division of Local Assistance. I understand that if there is a change in the authorized agent, the project sponsor must submit a new form. This form is required even when the authorized agent is the executive authority himself. I understand the Board must provide a resolution approving the Authorized Agent. The Board Resolution appointing the Authorized Agent is attached.

Gary Hampton, Interim City Manager OR
(Name and Title of Authorized Agent)
Christopher Fisher, Municipal Services Director OR
(Name and Title of Authorized Agent)
William Richards, Assistant Municipal Services Director OR (Name and Title of Authorized Agent)
Click here to enter text. OR
(Name and Title of Authorized Agent)

Gary Hampton Interim City Manager
(Print Name) (Title)

(Signature)

Approved this 28
day
of April , 2026

FY 2025-2026 LCTOP
Certifications and Assurances
Lead Agency: City of Turlock
Project Title: Free Fares Project
Prepared by: Richard Green, Transit Analyst

The California Department of Transportation (Caltrans) has adopted the following Certifications and Assurances for the Low Carbon Transit Operations Program (LCTOP).

As a condition of the receipt of LCTOP funds, Lead Agency must comply with these terms and conditions.

A. General

1. The Lead Agency agrees to abide by the current LCTOP Guidelines and applicable legal requirements.

2. The Lead Agency must submit to Caltrans a signed Authorized Agent form designating the representative who can submit documents on behalf of the project sponsor and a copy of the board resolution appointing the Authorized Agent.

B. Project Administration

1. The Lead Agency certifies that required environmental documentation is complete before requesting an allocation of LCTOP funds. The Lead Agency assures that projects approved for LCTOP funding comply with Public Resources Code § 21100 and § 21150.

2. The Lead Agency certifies that a dedicated bank account for LCTOP funds only will be established within 30 days of receipt of LCTOP funds.

3. The Lead Agency certifies that when LCTOP funds are used for a transit capital project, that the project will be completed and remain in operation for its useful life.

4. The Lead Agency certifies that it has the legal, financial, and technical capacity to carry out the project, including the safety and security aspects of that project.

5. The Lead Agency certifies that they will notify Caltrans of pending litigation, dispute, or negative audit findings related to the project, before receiving an allocation of funds.

6. The Lead Agency must maintain satisfactory continuing control over the use of project equipment and facilities and will adequately maintain project equipment and facilities for the useful life of the project.

7. Any interest the Lead Agency earns on LCTOP funds must be used only on approved LCTOP projects.

FY 2025-2026 LCTOP

8. The Lead Agency must notify Caltrans of any changes to the approved project with a Corrective Action Plan (CAP).

9. Under extraordinary circumstances, a Lead Agency may terminate a project prior to completion. In the event the Lead Agency terminates a project prior to completion, the Lead Agency must (1) contact Caltrans in writing and follow-up with a phone call verifying receipt of such notice; (2) pursuant to verification, submit a final report indicating the reason for the termination and demonstrating the expended funds were used on the intended purpose; (3) submit a request to reassign the funds to a new project within 180 days of termination.

C. Reporting

1. The Lead Agency must submit the following LCTOP reports:
a. Annual Project Activity Reports October 30th each year.

b. A Close Out Report within six months of project completion.

c. The annual audit required under the Transportation Development Act (TDA), to verify receipt and appropriate expenditure of LCTOP funds. A copy of the audit report must be submitted to Caltrans within six months of the close of the year (December 31) each year in which LCTOP funds have been received or expended.

d. Project Outcome Reporting as defined by CARB Funding Guidelines.

e. Jobs Reporting as defined by CARB Funding Guidelines.

2. Other Reporting Requirements: CARB develops and revises Funding Guidelines that will include reporting requirements for all State agencies that receive appropriations from the Greenhouse Gas Reduction Fund. Caltrans and project sponsors will need to submit reporting information in accordance with CARB’s Funding Guidelines, including reporting on greenhouse gas reductions and benefits to disadvantaged communities.

D. Cost Principles

1. The Lead Agency agrees to comply with Title 2 of the Code of Federal Regulations 225 (2 CFR 225), Cost Principles for State and Local Government, and 2 CFR, Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.

2. The Lead Agency agrees, and will assure that its contractors and subcontractors will be obligated to agree, that:
a. Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allow ability of individual project cost items and

FY 2025-2026 LCTOP
b. Those parties shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. Every sub-recipient receiving LCTOP funds as a contractor or sub-contractor shall comply with
Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.

3. Any project cost for which the Lead Agency has received funds that are determined by subsequent audit to be unallowable under 2 CFR 225, 48 CFR, Chapter 1, Part 31 or 2 CFR, Part 200, are subject to repayment by the Lead Agency to the State of California (State). All projects must reduce greenhouse gas emissions, as required under Public Resources Code section 75230, and any project that fails to reduce greenhouse gases shall also have its project costs submit to repayment by the Lead Agency to the State. Should the Lead Agency fail to reimburse moneys due to the State within thirty (30) days of demand, or within such other period as may be agreed in writing between the Parties hereto, the State is authorized to intercept and withhold future payments due the Lead Agency from the State or any third-party source, including but not limited to, the State Treasurer and the State Controller.

E. Record Retention

1. The Lead Agency agrees and will assure that its contractors and subcontractors shall establish and maintain an accounting system and records that properly accumulate and segregate incurred project costs and matching funds by line item for the project.

The accounting system of the Lead Agency, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles (GAAP) and enable the determination of incurred costs at interim points of completion. All accounting records and other supporting papers of the Lead Agency, its contractors and subcontractors connected with LCTOP funding shall be maintained for a minimum of three (3) years after the “Project Closeout” report or final Phase 2 report is submitted (per CARB Funding Guidelines, Vol. 3, page 3.A-16), and shall be held open to inspection, copying, and audit by representatives of the State and the California State Auditor.

Copies thereof will be furnished by the Lead Agency, its contractors, and subcontractors upon receipt of any request made by the State or its agents. In conducting an audit of the costs claimed, the State will rely to the maximum extent possible on any prior audit of the Lead Agency pursuant to the provisions of federal and State law. In the absence of such an audit, any acceptable audit work performed by the Lead Agency’s external and internal auditors may be relied upon and used by the State when planning and conducting additional audits.

2. For the purpose of determining compliance with Title 21, California Code of Regulations, Section 2500 et seq., when applicable, and other matters connected with