Ukiah City Council
June 15, 2022

SLURRY SEAL OF LOCAL STREETS 45 Spec NO. 22-01

FAIR EMPLOYMENT PRACTICES CERTIFICATION
TO: _____________________________________________________________ ________________________________________________________________ The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the Special Provisions contained herein.

SLURRY SEAL OF LOCAL STREETS
________________________________________________________________ (Signature of Bidder)
Business Mailing Address:
_________________________________________________
_________________________________________________
_________________________________________________
Business Location:
_________________________________________________
_________________________________________________
(The bidder shall execute the certification of this page prior to submitting his or her proposal.)

SLURRY SEAL OF LOCAL STREETS 46 Spec NO. 22-01

WORKER'S COMPENSATION CERTIFICATE
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and I will comply with such provisions before commencing the performance of the work of this contract.

Witness my hand this________ day of _______________, 200____ Signature of Bidder, with Business Address:
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________

SLURRY SEAL OF LOCAL STREETS 47 Spec NO. 22-01

CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT
The bidder represents that he or she has/has not, participated in a previous contract or subcontract subject to either the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he or she has/has not, filed all required compliance reports; and that representations indicating submission of required compliance prior to subcontract awards.

Signature and address of Bidder:
__________________________________________________ Date_____________ __________________________________________________
__________________________________________________
__________________________________________________
(This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.)

SLURRY SEAL OF LOCAL STREETS 48 Spec NO. 22-01

LIST OF PROPOSED SUBCONTRACTORS
In compliance with the provisions of Sections 4100-4108 of the California Public Contract Code and any amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each subcontractor who will perform work or labor or render service in or about the construction site or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications in an amount in excess of one-half of 1 percent of the total bid and (b) the California Contractor License Number for each subcontractor, and (c) the portion of the work to be done by each subcontractor.(See General Conditions Section 1-09.) Include with the name of each sub-contractor their Department of Industrial Relations Public Works Contractor Registration Number.

SUBCONTRACTOR
NAME

SUBCONTRACTOR

LICENSE NUMBER

SUBCONTRACTOR
DIR

REGISTRATION
NUMBER

SUBCONTRACTOR

BUSINESS

ADDRESS

DESCRIPTION

OF WORK

SLURRY SEAL OF LOCAL STREETS 49 Spec NO. 22-01

STATEMENT OF EXPERIENCE OF BIDDER
The bidder is required to state below what work of similar magnitude or character he or she has done and to give references that will enable the City Council to judge of his or her experience, skill and business standing and his or her ability to conduct work as completely and rapidly as required under the terms of the contract. ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________

SLURRY SEAL OF LOCAL STREETS 50 Spec NO. 22-01

SIGNATURE(S) OF BIDDER
Accompanying this proposal is ___________________________________ (insert the words "cash ($)", "cashier's check" or "bidder's bond", as the case may be) in an amount equal to at least 10 percent of the bid.

The names of all persons interested in the foregoing proposal as principals are as follows:

IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation and also the names of the president, secretary, treasurer and manager thereof. If a co-partnership, provide the true name of firm and also the names of all individual co-partners composing the firm. If bidder or other interested person is an individual, provide the first and last names in full. _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ Licensed in accordance with an act providing for the registration of Contractors:

License No. ______________________________, License Expiration Date .

Signature(s) of Bidder: ______________________________________________ ______________________________________________
______________________________________________
NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is a co-partnership, the true name of the firm shall be set forth above together with the signature of the partner or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney must be on file with the Department prior to opening bids or submitted with the bid; otherwise, the bid will be disregarded as irregular and unauthorized.

Business address: ___________________________________________________ ___________________________________________________
Place of residence: ___________________________________________________ ___________________________________________________
Dated: __________________

SLURRY SEAL OF LOCAL STREETS 51 Spec NO. 22-01

CITY OF UKIAH
Mendocino County, California

BIDDER'S BOND

KNOW ALL MEN BY THESE PRESENTS,
That we, ______________________________________________________________ ________________________________________________________________, as PRINCIPAL and ________________________________________________________________ ________________________________________________________________, as SURETY, are held and firmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF THE BID of the Principal above named, submitted by said Principal to the City of Ukiah, as the case may be, for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made, to the City Clerk to which said bid was submitted, we bind ourselves, our heirs, executors, administrators and successors jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder exceed the sum of $____________________

THE CONDITION OF THIS OBLIGATION IS SUCH,
That whereas the Principal has submitted the above-mentioned bid to the City of Ukiah, as aforesaid, for certain construction specifically described as follows, for which bids are to be opened at the Office of the City Clerk, Ukiah Civic Center, Ukiah, California, on June 9, 2022 for SLURRY SEAL OF LOCAL STREETS.

NOW, THEREFORE, If the aforesaid Principal is awarded the contract and, within the time and manner required under the specifications, after the prescribed forms are presented to him or her for signatures, enters into a written contract, in the prescribed form, in accordance with the bid and files two bonds with the City of Ukiah, one to guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue.

IN WITNESS WHEREOF, we have hereunto set our hands and seals on this ______ day of ________________, A.D. 20_____.
__________________________________________________ (Seal) __________________________________________________ (Seal) __________________________________________________ (Seal) Principal
__________________________________________________ (Seal) __________________________________________________ (Seal) __________________________________________________ (Seal) Surety
Address: __________________________________________________________ __________________________________________________________ __________________________________________________________

SLURRY SEAL OF LOCAL STREETS 52 Spec NO. 22-01

NON-COLLUSION AFFIDAVIT
Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid.

To City Council, City of Ukiah:

The undersigned in submitting a bid for performing SLURRY SEAL OF LOCAL STREETS by contract, being duly sworn, deposes and says:

That he or she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract.
__________________________________________________
__________________________________________________
__________________________________________________
Signature(s) of Bidder
Business Address: __________________________________________________ __________________________________________________
__________________________________________________
Place of Residence: __________________________________________________ __________________________________________________
__________________________________________________

NOTARIZATION
Subscribed and sworn to before me this ______ day of _________, 20____. __________________________________________________
Notary Public in and for the County of______________________________, State of California.

My Commission Expires ________________________

SLURRY SEAL OF LOCAL STREETS 53 Spec NO. 22-01

CITY OF UKIAH
Mendocino County, California

AGREEMENT
FOR

SLURRY SEAL OF LOCAL STREETS
SPECIFICATION NO. 22-01
THIS AGREEMENT, made this ______ day of ___________________, 20____, by and between the City of Ukiah, Mendocino County, California, hereinafter called the City and _______________________ hereinafter called the Contractor,
WITNESSETH:

WHEREAS, the City has caused to be prepared in accordance with law, specifications, drawings and other contract documents for the work herein described and shown and has approved and adopted these contract documents, specifications and drawings and has caused to be published in the manner and for the time required by law a notice to bidders inviting sealed proposals for doing the work in accordance with the terms of this contract and
WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal accompanied by a proposal guaranty in an amount of not less than 10 percent of the bid price for the construction of the proposed work in accordance with the terms of this contract and WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the proposals submitted and as a result has determined and declared the Contractor to be the lowest and best regular responsible bidder for the work and for the sums named in the proposal, NOW, THEREFORE, THIS AGREEMENT WITNESSETH:

Article 1. Work to be Done and Contract Days Allowed.

That the Contractor shall provide all necessary machinery, tools, apparatus and other means of construction; shall furnish all materials, superintendence, overhead, expenses, all labor and expenses of whatever nature necessary for completion of the work in conformity with the Special Provisions and other contract documents hereto attached and according to such instructions as may be given by the Engineer. The Contractor shall complete the work within fifteen (15) calendar days. Contract days shall be counted starting with the 10th day following receipt of notice that the contract has been executed by the City. Contractor, at his or her option, may begin work prior to start of counting contract days, however, in no event shall the Contractor start work without giving notification to the Engineer at least 72 hours prior to the start of work, without obtaining an encroachment permit from the City, or without having submitted certificates of insurance that have been accepted and approved by the Engineer.

SLURRY SEAL OF LOCAL STREETS 54 Spec NO. 22-01
Article II. Contract Prices.

That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full compensation for all material and appliances necessary to the work, for all labor and use of tools and other implements necessary to execute the work contemplated in this contract; for all loss or damage arising out of the nature of the work or from the action of the elements, or from any unforeseen obstructions or difficulties which may be encountered in the prosecution of the work; for all risks of every description connected therewith; for all expenses of the work, as herein specified; for all liability and other insurance, for all overhead and other expenses incident to the work; all according to the Contract Drawings, the Special Provisions, the Details, the instructions and the requirements of the City.

Article III. Labor Discrimination.

Attention is directed to Section 1735 of the Labor Code, which reads as follows:
"No discrimination shall be made in the employment of persons upon public works because of the race, color, national origin or ancestry, or religion of such persons and every contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter." In connection with the performance of work under this contract, the Contractor agrees as follows:
(a) The Contractor will not willfully discriminate against any employee or an applicant for employment because of race, color, religion, ancestry, or national origin. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, ancestry, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the awarding authority setting forth the provisions of this Fair Employment Practice section. (b) The Contractor will send to each labor union or representative of workers with which he or she has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the awarding authority, advising the said labor union or worker's representative of the Contractor's commitments under this section, to employees and applicants for employment. (c) The Contractor will permit access to his or her records of employment, employment advertisements, application forms and other pertinent data and records by the Fair Employment Practices Commission, City of Ukiah or any other appropriate agency of the State of California designated by the awarding authority, for the purposes of investigation to ascertain compliance with the Fair Employment Practices section of this contract. (d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair Employment Practices Act shall be regarded by the awarding authority as a basis for determining the Contractor to be not a "responsible bidder" as to future contracts for which such Contractor may submit bids, for revoking the Contractor's pre-qualification rating, if any and for refusing to establish, reestablish or renew a pre-qualification rating for the Contractor.

The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment Practices Act to have occurred upon that it has investigated and determined that the Contractor

SLURRY SEAL OF LOCAL STREETS 55 Spec NO. 22-01
has violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426 or obtained an injunction under Labor Code Section 1429.

Upon receipt of such written notice from the Fair Employment Practices Commission, the City shall notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority within a stated period that the violation has been corrected, his or her pre-qualification rating will be revoked at the expiration of such period. (e) The Contractor agrees that should the City determine that the Contractor has not complied with the Fair Employment Practices section of this Contract, then pursuant to Labor Code Section 1735 and 1775 the Contractor shall, as a penalty to the City, forfeit for each calendar day or portion thereof, for each person who was denied employment as a result of such non-compliance, the penalties provided in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the Contractor. The City may deduct any such damages from any monies due the Contractor. (f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of fashion so as to prevent the City or the State of California from pursuing any other remedies that may be available at law.
(g) Prior to awarding the Contract, the Contractor shall certify to the awarding authority that he or she has or will meet the following standards for affirmative compliance, which shall be evaluated in each case by the awarding authority:
(1) The Contractor shall provide evidence, as required by the City that he or she has notified all supervisors, foremen and other personnel officers in writing of the content of the anti-discrimination clause and their responsibilities under it.
(2) The Contractor shall provide evidence, as required by the City, that he or she has notified all sources of employees’ referrals (including unions, employment agencies, advertisements, Department of Employment) of the content of the anti-discrimination clause. (3) The Contractor shall file a basic compliance report, as required by the City. Willfully false statements made in such reports shall be punishable as provided by law. The compliance report shall also spell out the sources of the work force and who has the responsibility for determining whom to hire, or whether or not to hire.
(4) Personally, or through his or her representatives, the Contractor shall, through negotiations with the unions with whom he or she has agreements, attempt to develop an agreement which will:
a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training. b. Otherwise implement an affirmative anti-discrimination program in terms of the unions' specific areas of skill and geography to the end that qualified minority workers will be available and given and equal opportunity for employment.
(5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals, firms or organizations during the period of its pre-qualification. (h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier subcontract so that such provisions will be binding upon each such subcontractor.

SLURRY SEAL OF LOCAL STREETS 56 Spec NO. 22-01
(i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of submitting the bid.

Article IV. Parts of the Contract.

That the complete contract consists of the following documents, all of which shall be considered a part of this agreement.

1. Notice to Bidders

2. Wage Rates

3. General Conditions

4. Technical Specifications

5. Proposal

6. Fair Employment Practices Certification

7. Agreement

8. Contract Bonds

9. Contract Drawings and Construction Details

10. Standard Drawings

11. Indemnification Agreement
IN WITNESS WHEREOF, this contract being executed in duplicate and the parties having caused their names to be signed by authority of their duly authorized office this _____ day of _____________, 20____.

CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
By: ______________________________________________________________

CITY MANAGER, CITY OF UKIAH
Attest: ______________________________________________________________

CITY CLERK, CITY OF UKIAH
By: ______________________________________________________________

CONTRACTOR
Attest: ______________________________________________________________ Title: ______________________________________________________________ The foregoing contract is approved as to form and legality this ______ day of ______________, 20 ____. __________________________________________________

CITY ATTORNEY, CITY OF UKIAH

SLURRY SEAL OF LOCAL STREETS 57 Spec NO. 22-01

INDEMNIFICATION AGREEMENT
This Indemnification Agreement is made and entered in Ukiah, California, on _________________, 20____, by and between the City of Ukiah (Ukiah) and ______________________________________ (Contractor).

Contractor is
_________________________________________________________________________________ ___________________________________________ for Ukiah.

As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect Ukiah from damage or damage claims which arise from its performance of the work.

Accordingly, Contractor agrees as follows:

1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees from and against any claim, loss, or damage, including the legal and other costs of defending against any claim of damage or loss which arises out of the Contractor’s negligent or wrongful performance under the work order attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other wrongful conduct of Ukiah or its officers, agents and employees.

CONTRACTOR
BY: _______________________________________________
TITLE: _______________________________________________

SLURRY SEAL OF LOCAL STREETS 58 Spec NO. 22-01

CITY OF UKIAH
Mendocino County, California

PERFORMANCE BOND
BOND No._____________________
KNOW ALL PERSONS BY THESE PREESNTS:

THAT WHEREAS, the City of Ukiah, organized and operating under the laws of the State of California, (hereinafter referred to as the “City”) has awarded to ______________________________, (hereinafter referred to as the “Contractor”) an agreement for Contract No. _______________ (hereinafter referred to as the “Project”).

WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract for the Project dated _______________________, (hereinafter referred to, together with all attachments and exhibits thereto, as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by the Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents.

NOW, THEREFORE, we, __________________________, the undersigned Contractor and _________________________, as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held firmly bound until the City in the sum of ______________________________ ($_________________), for which amount well and truly to be made, we bind ourselves, our heirs ,executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations; and shall indemnify and save harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorneys’ fees, incurred by the City in enforcing such obligation.

As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by the City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract Documents, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15.

Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
i. Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or

SLURRY SEAL OF LOCAL STREETS 59 Spec NO. 22-01
ii. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. iii. Permit the City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs by the City pursuant to the Contract Documents.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.

Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]

SLURRY SEAL OF LOCAL STREETS 60 Spec NO. 22-01
IN WITNESS WHEREOF, we have hereunto set our hands and seals this ____ day of ___________________, 2022.
(Corporate Seal) ________________________________
Contractor/Principal
By______________________________

Title_____________________________
(Corporate Seal) _________________________________
Surety
By_______________________________
Attorney-in-Fact
(Attach Attorney-in Fact Certificate) Title______________________________ The rate of premium on this bond is __________________ per thousand. The total amount of premium charges is $_________________________.
(The above must be filled in by corporate attorney.)
THIS IS A REQUIRED FORM.

Any claims under this bond may be addressed to:
(Name and Address of Surety) ________________________________ ________________________________
________________________________
(Name and Address of Agent or ________________________________ Representative for service of process in ________________________________ California, if different from above) ________________________________ (Telephone number of Surety and Agent _______________________________ or Representative for service of process in California)

SLURRY SEAL OF LOCAL STREETS 61 Spec NO. 22-01

CITY OF UKIAH
Mendocino County, California

PAYMENT BOND
BOND No. ____________________
KNOW ALL PERSONS BY THESE PRESENTS:

WHEREAS, the City of Ukiah (“City”) has awarded to _______________________ (“Contractor/Principal”) a contract (City Agreement No. _____________, dated _________________, ___________, referred to as the “Agreement”) for the work described as _______________________. The Agreement is incorporated by this reference into this Payment Bond (“Bond”); and
WHEREAS, Contractor/Principal is required to furnish a bond in connection with the Agreement and pursuant to California Civil Code section 9550;
NOW, THEREFORE, we ____________________________________________, the undersigned Contractor/Principal, and _____________________ (“Surety”), a corporation organized and existing under the laws of the State of _____________________, and duly authorized to transact business under the laws of the State of California, as Surety, are held firmly bound until the City, and to any and all persons, companies, or corporations entitled by law to file stop payment notices under California Civil Code Section 9100, or any person, company, or corporation entitled to make a claim on this bond, in the sum of $_________________________, for which payment will and truly be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if Contractor/Principal, its heirs, executors, administrators, successors, or assigns, or subcontractor, shall fail to pay any person or persons named in Civil Code section 9100; or fail to pay for any materials, provisions, or other supplies, used in, upon, for , or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Code, with respect to work or labor thereon of any kind; or shall fail to deduct, withhold, and pay over to the Employment Development Department, any amounts required to be deducted, withheld, and paid over by Unemployment Insurance Code Section 13020 with respect to work and labor thereon of any kind, then Surety will pay for the same, in an amount not exceeding the amount herein above set forth, and in the event suit is brought upon this bond, also will pay such reasonable attorneys’ fees as shall be fixed by the court, awarded and taxed as provided in California Civil Code Section 9550, et seq.

It is further stipulated and agreed that the Surety of this bond shall not be exonerated or released from the obligation of the bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, or specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described; or pertaining or relating to the furnishing of labor, materials, or equipment therefor; nor by any change or modification of any terms of payment or extension of time for payment pertaining or relating to any scheme or work of improvement herein above described; nor by any rescissions or attempted rescission of the contract, agreement or bond; nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond; nor by any fraud practiced by any person other than the claimant seeking to recover on the bond; and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is give; and under no circumstances shall the Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the Owner and Contractor/Principal or on the part of any oblige named in such bond; that the sole condition of recovery shall be that the claimant is a person described in California Civil Code section 9100, and who has not been paid the full amount of his or her claim; and that the Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned, including but not limited to the provisions of section 2819 and 2845 of the California Civil Code.

SLURRY SEAL OF LOCAL STREETS 62 Spec NO. 22-01
Any notice to Surety may be given in the manner specified in the Agreement and delivered or transmitted to Surety as follows:

Attn:__________________________________________
Address:_______________________________________
City/State/Zip:___________________________________
Phone:_________________________________________
Fax:___________________________________________
Email:__________________________________________

IN WITNESS WHEREO, two identical counterparts of this Bond, each of which shall for all purposes be deemed an original thereof, have been duly executed by Contractor/Principal and Surety above named, on the __ day of ____________________, 202__.
__________________________________ (SEAL)
Contractor/Principal
By_____________________________________
Contractor’s Representative
______________________________________
Contractor/Principal’s Address
______________________________________
City,State,Zip
_________________________________(SEAL)
Surety
By_____________________________________
Surety’s Representative
______________________________________
Surety’s Address
______________________________________
City,State,Zip
______________________________________
Telephone Number
NOTE: Signatures of those executing for Surety must be properly acknowledged, The bond must be accompanied by a properly acknowledged Power of Attorney from the Surety authorizing its agent to bind it to this bond. A copy of such Power of Attorney must be in file with the City.

SLURRY SEAL OF LOCAL STREETS 63 Spec NO. 22-01

DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND

1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable.

2. The name of the Principal shall be shown exactly as it appears in the Contract.

3. The penal sum shall not be less than required by the Specifications.

4. If the Principals are partners or joint venturers, each member shall execute the bond as an individual and state his place of residence.

5. If the Principal is a corporation, the bond shall be executed under its corporate seal.

If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the corporate name.

6. The official character and authority of the person(s) executing the bond for the Principal, if a corporation, shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies attached to such records of the corporation as will evidence the official character and authority of the officer signing, duly certified by the Secretary or Assistant Secretary, under the corporate seal, to be true copies.

7. The current power-of-attorney of the person signing for the surety company must be attached to the bond.

8. The date of the bond must not be prior to the date of the Contract.

9. The following information must be placed on the bond by the surety company:
a. The rate of premium in dollars per thousand; and
b. The total dollar amount of premium charged.

10. The signature of a witness shall appear in the appropriate place attending to the signature of each party of the bond.

11. Type or print the name underneath each signature appearing on the bond.

12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart) intended for signing.

CITY OF UKIAH
Mendocino County, California

DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND

KNOW ALL MEN BY THESE PRESENTS,
That we, _____________________________________________________________________ __________________________________________________________________, as PRINCIPAL and__________________________________________________________________________ ___________________________________________________________________, as SURETY, are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of ___________________________________________________________________________________ _________________________________________________________($____________________), (5 PERCENT OF THE FINAL CONTRACT AMOUNT)
to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors, administrators successors and assigns jointly and severally, firmly by these presents.

WHEREAS, the said Principal entered into a Contract with the City of Ukiah dated_________________________
for _________________________________________________________________________________ ____________________________________________________________________________________ WHEREAS, said Contract has been completed, and was approved on the ______ day of ___________, _________,
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee that the work will be free of any defective materials or workmanship which become apparent during the period of one (1) year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the Principal or Manufacturer only, and the surety assumes no liability for such a guarantee.

Signed, sealed, and dated this __________ day of ____________, 20_____. __________________________________________________(Seal) BY:_______________________________________________(Seal) __________________________________________________(Seal) Principal
__________________________________________________(Seal) BY:_______________________________________________(Seal) __________________________________________________(Seal) Surety

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Item # Item Description Quantity UOM Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 TRAFFIC CONTROL 1 LS $78,500.00 $78,500.00 $90,472.38 $90,472.38 $134,493.53 $134,493.53 $47,415.00 $47,415.00 $83,500.00 $83,500.00 $182,000.00 $182,000.00 2 TYPE II SLURRY SEAL 166756 SY $1.77 $295,158.12 $2.28 $380,203.68 $1.97 $328,509.32 $2.67 $445,238.52 $2.64 $440,235.84 $3.70 $616,997.203 TYPE III SLURRY SEAL 10992 SY $3.24 $35,614.08 $3.00 $32,976.00 $3.30 $36,273.60 $4.95 $54,410.40 $3.80 $41,769.60 $4.00 $43,968.00 4 SOLID YELLOW 4" TRAFFIC STRIPE 2568 LF $0.70 $1,797.60 $0.64 $1,643.52 $0.80 $2,054.40 $0.60 $1,540.80 $0.63 $1,617.84 $1.00 $2,568.00 5 SOLID WHITE 4" TRAFFIC STRIPE 48 LF $0.70 $33.60 $0.64 $30.72 $0.80 $38.40 $0.60 $28.80 $0.63 $30.24 $1.00 $48.00 6 SOLID DOUBLE YELLOW 4" TRAFFIC STRIPE 1093 LF $1.40 $1,530.20 $1.28 $1,399.04 $1.55 $1,694.15 $1.20 $1,311.60 $1.26 $1,377.18 $2.00 $2,186.00 7 BROKEN YELLOW 4" TRAFFIC STRIPE 15415 LF $0.52 $8,015.80 $0.48 $7,399.20 $0.60 $9,249.00 $0.45 $6,936.75 $0.47 $7,245.05 $0.50 $7,707.508 SOLID WHITE 8"  STRIPE 192 LF $1.17 $224.64 $1.07 $205.44 $1.30 $249.60 $1.00 $192.00 $1.05 $201.60 $1.00 $192.00 9 THERMOPLASTIC WHITE CROSSWALK 2363 LF $7.00 $16,541.00 $6.42 $15,170.46 $7.50 $17,722.50 $6.00 $14,178.00 $6.30 $14,886.90 $6.00 $14,178.00 10 THERMOPLASTIC YELLOW CROSSWALK 1290 LF $7.00 $9,030.00 $6.42 $8,281.80 $7.50 $9,675.00 $6.00 $7,740.00 $6.30 $8,127.00 $6.00 $7,740.00 11 THERMOPLASTIC LADDER CROSSWALK 3189 SF $7.00 $22,323.00 $6.42 $20,473.38 $7.50 $23,917.50 $6.00 $19,134.00 $6.30 $20,090.70 $6.00 $19,134.00 12 THERMOPLASTIC STOP BAR 864 LF $7.00 $6,048.00 $6.42 $5,546.88 $7.50 $6,480.00 $6.00 $5,184.00 $6.30 $5,443.20 $6.00 $5,184.00 13 THERMOPLASTIC PAVEMENT MARKINGS 1 LS $1,750.00 $1,750.00 $1,605.00 $1,605.00 $2,000.00 $2,000.00 $1,500.00 $1,500.00 $1,575.00 $1,575.00 $1,500.00 $1,500.0014 PAVEMENT MARKINGS 1 LS $15,500.00 $15,500.00 $14,177.50 $14,177.50 $17,000.00 $17,000.00 $13,250.00 $13,250.00 $14,000.00 $14,000.00 $13,250.00 $13,250.00 15 PAVEMENT MARKERS 1 LS $600.00 $600.00 $535.00 $535.00 $650.00 $650.00 $500.00 $500.00 $525.00 $525.00 $500.00 $500.00 Total Bid  $492,666.04 $580,120.00 $590,007.00 $618,559.87 $640,625.15 $917,152.70 Chrisp CompanyStriping
Chrisp CompanyStriping Markings Markers
Chrisp CompanyInstallation and removal of striping.

Chrisp CompanyStriping
Chrisp CompanyTraffic ControlStatewide Safety SystemsTraffic control (partial) Chrisp CompanyStriping
Listed SubsBase Bid
8115 Secluded Valley Drive
Bellevue, CA 98005 West Sacramento, CA 95691 Sparks, NV 89435 Hayward, CA 94545 Modesto, CA 95354 Redding, CA 960011900 118th Ave SE 3785 Channel Dr PO Box 50760 24200 Clawiter Road 1012 11th Street Suite 1000 Slurry Seal of Local Streets, Spec. 22‐01City of UkiahBid Opening:2022‐06‐09 Doolittle Construction LLC VSS International Inc. Sierra Nevada Construction American Asphalt Repair & Resurfacing
American Pavement Systems Inc, Northwest Paving, Inc.

ATTACHMENT 2

ATTACHMENT 3

Agenda Item No: 11.a.

MEETING DATE/TIME: 6/15/2022
ITEM NO: 2022-1736

AGENDA SUMMARY REPORT
SUBJECT: Receive Public Comment on the Scope and Content of the Environmental Impact Report for the 2040 General Plan.

DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director PRESENTER: Craig Schlatter, Community Development
Director
ATTACHMENTS:

1. UKGP_EIR_NOP_5-31-22-_signed
Summary: Council will receive public comment on the scope and content of the Environmental Impact Report (EIR) for the 2040 General Plan.

Background: As part of the City of Ukiah's preparation of an update to its General Plan, Staff has determined that an Environmental Impact Report (EIR) is necessary to evaluate environmental impacts of the General Plan Update pursuant to the California Environmental Quality Act (CEQA). In compliance with CEQA, the City will be the lead agency and prepare the EIR.

On May 31, 2022, the City released a Notice of Preparation (NOP) of a Draft Environmental Impact Report for the City of Ukiah General Plan Update (Attachment 1). The NOP provides a summary of the General Plan Update; includes the City's preliminary identification of the potential environmental issues to be analyzed in the EIR; and provides information on how to comment on the scope of the EIR.

The public commenting period for the 2040 General Plan EIR NOP is 30 days, from May 31, 2022 to June 30, 2022. Comments and responses to the Notice must be in writing and submitted to the Lead Agency by June 30, 2022, at 5:00 p.m. at the following address:

City of Ukiah
ATTN: Community Development Director
300 Seminary Ave.

Ukiah, CA 95482
Discussion: The City is holding this public scoping hearing to provide additional opportunity for interested members of the public to submit written and oral comments on the scope of the environmental issues to be addressed within the 2040 General Plan EIR. Staff recommends Council open the public hearing and receive public comment on the scope and content of the EIR for the 2040 General Plan.

Recommended Action: Receive public comment on the scope and content of the Environmental Impact Report (EIR) for the 2040 General Plan.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A

PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Darcy Vaughn, Assistant City Attorney; Michelle Irace, Planning Manager; Darcy Kremin, Rincon Consultants, Inc.

NOTICE OF PREPARATION
City of Ukiah General Plan Update
Date: May 31, 2022
To: Reviewing Agencies, Interested Parties, and Organizations Subject: Notice of Preparation of a Draft Environmental Impact Report for the City of Ukiah General Plan Update
The City of Ukiah (City) is preparing an update to the City’s General Plan. The City has determined that an Environmental Impact Report (EIR) will be necessary to evaluate environmental impacts of the General Plan Update pursuant to the California Environmental Quality Act (CEQA). In compliance with CEQA, the City will be the Lead Agency and will prepare the EIR. The City is requesting comments and guidance on the scope and content of the EIR from responsible and trustee agencies, interested public agencies, organizations, and the general public (CEQA Guidelines Section 15082).

This Notice of Preparation (NOP) provides a summary of the General Plan Update; includes the City’s preliminary identification of the potential environmental issues to be analyzed in the EIR; and provides information on how to comment on the scope of the EIR.

Notice of Preparation Public Review Period: May 31 to June 30, 2022 The City requests your careful review and consideration of this notice, and it invites any and all input and comments from interested agencies, persons, and organizations regarding the preparation of the EIR. Comments and responses to this notice must be in writing and submitted to the Lead Agency Contact through June 30, 2022 at 5:00 p.m. If applicable, please indicate a contact person for your agency or organization. If your agency is a responsible agency as defined by CEQA Guidelines Section 15381, your agency may use the environmental documents prepared by the City when considering permits or approvals for action regarding the project.

Lead Agency Contact:

Craig Schlatter, Director of Community Development
City of Ukiah Community Development Department
300 Seminary Avenue
Ukiah, California 95482
[email protected]
Attachment 1

Notice of Preparation
City of Ukiah General Plan Update

Written Comments: Please submit written comments within 30 days of the date of this notice to any of the below by 5:00 p.m. on June 30, 2022:
 Email: [email protected]
 Regular Mail: Craig Schlatter, Community Development Department, City of Ukiah, 300 Seminary Avenue, Ukiah, California 95482
Public Scoping Meeting: The City will hold a virtual scoping meeting to provide an opportunity for agency staff and interested members of the public to submit written and oral comments on the scope of the environmental issues to be addressed in the EIR. The scoping meeting will be held on Wednesday, June 15, 2022, at 6:15 p.m. or as soon thereafter as can be heard.

The scoping meeting will be held in a hybrid format, with the option of attending in person at the Civic Center Council Chamber, 300 Seminary Avenue, Ukiah, CA 95482 or via teleconference. Agenda details, including the teleconference link and call-in information will be included on the agenda posted to the City website, http://www.cityofukiah.com/meetings/ and at the Civic Center Agenda Board no less than 72 hours prior to the meeting.

To view the meeting without participating or to watch a recorded version of the scoping presentation once it is available to view after June 16, 2022, visit http://www.cityofukiah.com/meetings/.

Project Background: The City must update its General Plan to ensure it is internally consistent and maintains a balance of land uses; maintains and supports quality-of-life, community satisfaction, and safety for all residents; and meets new State requirements. A Regional Location map is included as Figure 1.

Project Location: The General Plan Update will encompass the City of Ukiah city limits and its Sphere of Influence (Figure 2).

Proposed Project: The Ukiah General Plan update will serve as a long-term framework for future growth and development. The General Plan represents the community’s view of its future and contains the goals and polices upon which the City Council, Planning Commission, staff, and the entire community will base land use and resource decisions. To provide a contemporary plan that will guide the community through the year 2040, the General Plan update will reflect recent development decisions and changes in State law. Major components of the Ukiah General Plan Update will include the following elements:
 Land Use Element. This element will consider current and proposed land use amendments as depicted in Figure 3.
 Economic Development Element. This element will focus on goals and policies to promote and further economic development, job retention, and fiscal sustainability within Ukiah.  Agricultural Element. This element will focus on goals and policies to conserve agricultural resources within Ukiah.
 Mobility Element. This element will address existing and planned vehicle, pedestrian, and bicycle infrastructure across the City.
 Public Facilities, Services, and Infrastructure Element. This element will focus on goals and policies related to public services, including but not limited to police, fire, airport, recreation, water/wastewater, and emergency services.

Notice of Preparation
City of Ukiah General Plan Update

 Environment and Sustainability Element. This element will address the wide variety of parks, trails, and open spaces serving the diverse recreation needs of Ukiah residents, particularly youth, and emphasize the unique features of the City’s natural environment. This element will also consider the effects of existing and planned development on natural resources located on public lands.  Hazards and Safety Element. This element will cover seismic activity, other geologic hazards, fire hazards, hazardous materials, flooding, and other potential hazards, consistent with Government Code Section 65302(g). It will also address resiliency and risks from natural hazards in Ukiah, pursuant to SB 379. This element will also cover noise element requirements, consistent with Government Code Section 65302(f), including new existing noise contours as well as projected noise contours based on future traffic volumes projected to arise from improvements planned for in the Mobility Element.

Project Alternatives: The EIR will evaluate a reasonable range of project alternatives that, consistent with CEQA, meet most of the project objectives and reduce or avoid potential environmental effects, including a required No Project Alternative.

Potential Environmental Effect Areas: The EIR will describe the reasonably foreseeable and potentially significant adverse effects of the proposed project (both direct and indirect). The EIR also will evaluate the cumulative impacts of the project when considered in conjunction with other related past, present, and reasonably foreseeable future projects. The City preliminarily anticipates that the proposed project could result in potentially significant environmental impacts in the following topic areas, which will be further evaluated in the EIR.  Aesthetics
 Agriculture and Forestry Resources
 Air Quality
 Biological Resources
 Cultural Resources
 Greenhouse Gas Emissions
 Land Use and Planning
 Noise
 Population and Housing
 Public Services and Recreation
 Transportation
 Tribal Cultural Resources
 Utilities and Service Systems
 Wildfire
 Cumulative Effects
 Effects Found Not to be Significant
When the Draft EIR is completed, it will be available for review at the City’s offices located at 300 Seminary Ave, Ukiah, California 95482 and online at: https://ukiah2040.com/documents.html. The City will issue a Notice of Availability of a Draft EIR at that time to inform the public and interested agencies, groups, and individuals of how to access the Draft EIR and provide comments.

If you have questions regarding this NOP or the scoping meeting, please contact Craig Schlatter at (707) 463-6219 or via email at [email protected]
_____________________________________________ ____________________ Craig Schlatter, Director of Community Development Date 05/31/2022

Notice of Preparation
City of Ukiah General Plan Update

Figure 1 Regional Location

Notice of Preparation
City of Ukiah General Plan Update

Figure 2 Project Location and Current Land Use Designations

Notice of Preparation
City of Ukiah General Plan Update

Figure 3 Proposed Land Use Element Amendments

Agenda Item No: 11.b.

MEETING DATE/TIME: 6/15/2022
ITEM NO: 2022-1737

AGENDA SUMMARY REPORT
SUBJECT: Conduct a Public Hearing to Consider Adoption of a Resolution Approving the Submittal of an Application in Response to the 2022 State Community Development Block Grant Program Notice of Funding Availability; and Approve Corresponding Budget Amendments if Awarded the Grant.

DEPARTMENT: Community
Development PREPARED BY: Jim Robbins, Grants Manager
PRESENTER: Jim Robbins, Grants Manager; Craig Schlatter, Community Development Director
ATTACHMENTS:

1. 2022 CDBG NOFA

2. Local Application CDD Planning Grant

3. 2022 CDBG Resolution
Summary: Council will conduct a public hearing to consider adoption of a resolution approving the submittal of one or more applications in response to the 2022 State CDBG NOFA. Council will also consider approving corresponding budget amendments if awarded funding for the application.

Background: On April 19, 2022, the California Department of Housing and Community Development (HCD) announced the release of the 2022 Notice of Funding Availability (NOFA) for $30 million in federal funds through the Community Development Block Grant (CDBG) program. According to the NOFA (Attachment 1), Housing and Community Development Program applications are due to HCD through the web-based Grants Network by June 20, 2022; and Economic Development applications are due by July 18, 2022.

The City is eligible to apply for CDBG funds in this annual 2022 funding cycle because its 2019-2027 Housing Element has been adopted and is in full compliance with State Housing Element law. The City is limited, however, to applying for these three activities: housing and non-housing planning activities, direct homeownership assistance, and economic development projects. This is due to HCD's requirement that jurisdictions must expend 50% of current grants of the same activity type to apply for additional funds of that same activity type. Because of the City's success in securing CDBG grants over the last two years and HCD's delayed release of standard agreements, the City has not yet expended at least 50% of funds for other activities, with the exception of the planning activity.

All CDBG activities must meet one of the following National Objectives: 1) benefit to low- and moderateincome persons; 2) aid in the prevention or elimination of slums and blight; or 3) meet certain urgent community needs. HCD's priority for this funding cycle is to ensure all eligible persons receive equitable access to services, and are served with dignity, respect, and compassion regardless of circumstances, ability, or identity, which includes marginalized populations, including but not limited to Black, Native, and Indigenous, Latinx, Asian, Pacific Islands and other people of color, immigrants, people with criminal records, people with disabilities, people with mental health and substance abuse vulnerabilities, people with limited English proficiency, people who identify as transgender, people who identify as LGBTQ+, and other individuals that may not traditionally access mainstream support.

City of Ukiah Local Application Process

The City has developed a local application process to both inform stakeholders and potential applicants of the CDBG NOFA and to establish a fair process by which local applicants can be considered for a possible City CDBG application submitted to the State. On May 13, 2022 the City published a public notice in the Ukiah Daily Journal announcing the public meeting, the City's "design phase" public hearing, and describing the 2022 NOFA. Staff also emailed local stakeholders about the meeting. On May 24, 2022, Staff held a hybrid virtual/in-person meeting for local stakeholders and other City Staff to discuss the 2022 NOFA and the City’s local application process. Staff also distributed the City’s Local Application, which mirrors the application threshold requirements in the State CDBG application. The May 24, 2022, design phase public hearing can be viewed on the City's website: www.cityofukiah.com/meetings.

Local applications were due by May 27, 2022, and one application from City Staff was received by the deadline. That application was for a Planning Activity- Housing Conditions Survey (Attachment 2).

Discussion: Staff is proposing Council adopt the resolution (Attachment 3) authorizing submittal of a CDBG application for up to $250,000 for a Planning Study- Housing Conditions Survey. The purpose of the housing conditions survey is to provide an assessment of the condition of the housing stock in the incorporated areas of the City of Ukiah. If awarded, completion of the Housing Conditions Survey would assist the City both in making its newly CDBG-funded housing rehabilitation program more effective and in being more competitive for future CDBG housing rehabilitation applications. Pursuing funding for an updated Housing Conditions Survey was also referenced within the City’s most recently adopted 2019-2027 Housing Element. The last Housing Conditions Survey completed by the City was in 2008.

At the time of preparation of this staff report, Staff was still seeking cost estimates from qualified firms to implement the study. The Housing Conditions Survey would either be implemented by a combination of a consultant and City Staff or in-house by City Staff in the Community Development Department.

Staff Recommendation to Council
The following is requested:

Planning Grant for Housing Conditions Survey = not to exceed $250,000 Total = not to exceed $250,000
Additionally, Staff recommends Council approve the use of CDBG Program Income in an amount not to exceed $46,000 for the Housing Conditions Survey project.

To proceed with this recommendation, Staff requests Council 1) conduct a public hearing; 2) adopt the Resolution in Attachment 3 authorizing an application be submitted to HCD for the above activities; and 3) approve corresponding budget amendments if the application is awarded.

Recommended Action: 1) Conduct a public hearing to consider approval of application submittal to the State Department of Housing and Community Development; and 2) adopt a resolution authorizing the submittal of a 2022 State Community Development Block Grant application; and 3) approve the corresponding budget amendments if awarded.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A

STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FEDERAL FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200, 95833
P.O. Box 952054
Sacramento, CA 94252-2054
(916) 263-2771
www.hcd.ca.gov
April 19, 2022
MEMORANDUM FOR: All Potential Applicants
FROM: Geoffrey M. Ross, Deputy Director
Division of Federal Financial Assistance
SUBJECT: 2022 Community Development Block Grant Program Notice of Funding Availability
The California Department of Housing and Community Development (Department) is pleased to announce the release of this Notice of Funding Availability (NOFA) for approximately $30 million in federal funds for the 2022 Community Development Block Grant (CDBG) program. The Department is also releasing an amendment to the State of California Final CDBG Program Guidelines to change the requirement for housing element compliance from the time of application to the time of award of funding.

Funding for this NOFA is available to the state from the United States Department of Housing and Urban Development (HUD), pursuant to the Housing Community Development Act of 1974, as amended and 24 Code of Federal Regulation (CFR) Part 570 Subpart I “State Community Development Block Grant Program”. These regulations require the state to make funds available to units of general local government in the state’s non-entitlement areas. Units of general local government are defined by HUD as political subdivisions of the state, which in California are towns, cities, and counties.

Only non-federally recognized Tribes can receive funding through applications submitted by non-entitlement cities and counties. No direct funding from the Department can be provided to Tribes, Tribal Designated Housing Entities, or nonprofits.

CDBG funds are provided as grants for a wide range of activities directed toward Economic Development (ED), improvement of community facilities and infrastructure, neighborhood revitalization, and public services. All CDBG activities must meet one of the following National Objectives: benefit low- and moderate-income persons; aid in the prevention or elimination of slums and blight; or meet certain urgent community needs.

This NOFA provides detailed information on the application process for CDBG funding.

The critical priority for this funding is to ensure all eligible persons receive equitable access to services, and are served with dignity, respect, and compassion regardless of circumstance, ability, or identity, which includes marginalized populations, including but not limited to, Black, Native and Indigenous, Latinx, Asian, Pacific Islanders and other people of color, immigrants, people with criminal records, people with disabilities, people with mental health and substance abuse vulnerabilities, people with limited English Attachment 1

CDBG 2022 Notice of Funding Availability
April 6, 2022

proficiency, people who identify as transgender, people who identify as LGBTQ+, and other individuals that may not traditionally access mainstream support. Additionally, the Department expects eligible Applicants to plan for how this funding will reduce disparities and increase racial equity in their communities.

Applications for CDBG funding under this NOFA will be accepted via the Department’s online grant application and management system, Grants Network, supported by eCivis.

Profile set-up instructions and other technical assistance can be found on the webpage under Training and Technical Assistance at eCivis Grants Network User.

NOFA Deadlines
Housing and Community Development Programs
Community Development Competitive
Programs Applications Due
June 20, 2022, at 3:00 p.m.

Pacific Daylight Time (PDT)
There will be no Multifamily Housing, Housing Infrastructure, and Community Development Project funding in this NOFA. The Department will continue to fund down the Over-the-Counter (OTC) waiting list from the 2019-2020 NOFA.

Economic Development Projects and Programs
Economic Development Applications Due July 18, 2022, at 3:00 p.m. PDT Applications in partnership with non-federally recognized Tribes Non-Federally Recognized Tribes August 19, 2022, at 3:00 p.m. PDT To receive CDBG program NOFA FAQs, emails, and other information and updates, please subscribe to the Federal Programs listserv. If you have any questions, please submit them to [email protected].

All activities in this NOFA are subject to availability of funds and continuing HUD and legislative authority.

Attachment
NOFA Release April 19, 2022
Application Submittal Start Date: April 20, 2022

Community Development Block Grant Program
2022 Notice of Funding Availability
Gavin Newsom, Governor
State of California
Lourdes M. Castro Ramírez, Secretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
California Department of Housing and Community Development 2020 W. El Camino Avenue, Suite 500, Sacramento, CA 95833 Telephone: (916) 263-2771
Website: https://www.hcd.ca.gov/grants-funding/active-funding/cdbg.shtml Community Development Block Grant Program email: [email protected] April 6, 2022

CONTENTS
I. Overview .......................................................................................................................... 1 A. Notice of Funding Availability ........................................................................................... 1 B. Tentative Timeline............................................................................................................ 1 C. What is new in this NOFA ................................................................................................ 2 D. Authorizing Legislation..................................................................................................... 3 E. Definitions........................................................................................................................ 4 II. Program Requirements................................................................................................... 4 A. Eligible Applicants............................................................................................................ 4 B. Restrictions on Multiple Activities in the Same Political Districts....................................... 5 C. Allocation and Funding .................................................................................................... 5 D. State Allocations .............................................................................................................. 6 E. Special Allocations........................................................................................................... 7 F. Federal Limits .................................................................................................................. 7 G. Activity Delivery ............................................................................................................... 8 H. Insufficient Demand ......................................................................................................... 9 I. Eligible Activities .............................................................................................................. 9 J. Activity Limits................................................................................................................... 9 III. Application Requirements .............................................................................................10 A. National Objectives.........................................................................................................10 B. Milestones ......................................................................................................................12 C. Conditions.......................................................................................................................13 IV. Application Threshold and Initial Requirements..........................................................13 A. Threshold Requirements.................................................................................................14 B. Application and Activity Requirements ............................................................................18 V. Application Review ........................................................................................................21 VI. Award Recommendations .............................................................................................22 VII. Application Submission.................................................................................................22 A. Workshops......................................................................................................................22 B. Disclosure of application..................................................................................................23 VIII. Appeal Criteria and Process..........................................................................................24 A. Appeal process and deadlines.........................................................................................24 B. Appeal decisions .............................................................................................................24 C. Effectiveness ..................................................................................................................24 IX. Awards announcement and grant implementation.......................................................25 A. Awards announcements..................................................................................................25 B. Standard Agreements .....................................................................................................25 X. Federal program requirements ......................................................................................25 A. Federal Cross-Cutting Requirements..............................................................................25 B. Relocation plan requirement............................................................................................26 C. Procurement ...................................................................................................................27 D. False, Fictitious or Fraudulent Claims .............................................................................27 E. Detecting, Preventing, and Reporting Fraud ...................................................................27 F. Combatting Fraud ...........................................................................................................27

APPENDICES
Appendix A: Non-Entitlement CDBG Jurisdictions Census and American Community Survey Data Need Scoring
Appendix B: Housing Element and Growth Control Requirements Appendix C: Citizen Participation, Public Hearings, and Public Information FileRequirements
Appendix D: Sample Resolution of Governing Body
Appendix E: IDIS Matrix - CDBG Eligibility Activity Codes and National Objectives
Appendix F: Accessing CDBG Income Limits by Country and HUD Low/Moderate-Income Area Benefit Data
Appendix G: Determining Service Area
Appendix H: CDBG Income Survey Information
Appendix I: State Objective Criteria and Scoring
Appendix J: 2021 CDBG Application Certifications and Statement of Assurances
Appendix K: Sample DRAFT Standard Agreement
Appendix L: Scoring Matrix
Appendix M: Program Expectations for Economic Development Activities Appendix N: Racial Equity
Note – Appendices are located in eCivis in the ‘Files’ tab on the Department under each specific program solicitation

California Department of Housing and Community Development 1 CDBG 2022 NOFA – April 6, 2022
I. Overview
A. Notice of Funding Availability
The California Department of Housing and Community Development (Department) announces the availability of approximately $30 million in funding available through the federal Small Cities Community Development Block Grant Program (CDBG) for the 2022 funding year. CDBG funds are provided as grants to Non-Entitlement Jurisdictions. The objectives of the CDBG program are to develop viable communities by the provision of decent affordable housing, a suitable living environment, and to expand economic opportunities, principally for the benefit of Low- and Moderate-Income (LMI) persons, families, households, and neighborhoods. LMI is defined as neighborhoods, families, households, and individuals whose income does not exceed 80 percent of the county median income, as adjusted by the United States Department of Housing and Urban Development (HUD) for family household size.

All applications will be reviewed for completeness and compliance with state and federal requirements. Only complete and compliant applications will be eligible for application review, approval, and potential funding.

B. Tentative Timeline
The timeline below identifies deadlines for the 2022 program year application process.

NOFA Deadlines
Housing and Community Development Programs
Community Development Competitive
Programs Applications Due
June 20, 2022, at 3:00 p.m. Pacific Daylight
Time (PDT)
There will be no Multifamily Housing, Housing Infrastructure, and Community Development Project funding in this NOFA. The Department will continue to fund down the Over-the-Counter (OTC) waiting list from the 2019-2020 NOFA.

Economic Development Projects and Programs
Economic Development Applications Due July 18, 2022, at 3:00 p.m. PDT Applications in partnership with non-federally recognized tribes Non-federally recognized Tribes August 19, 2022, at 3:00 p.m. PDT NOFA Release April 19, 2022
Application Submittal Start Date: April 20, 2022

California Department of Housing and Community Development 2 CDBG 2022 NOFA – April 6, 2022
Undersubscribed ED OTC and Competitive program funds remaining at the close of the 2022 CDBG NOFA will be rolled into the CD OTC waitlist of projects submitted under the 2019 Housing and Non-Housing OTC applications in the 2019-2020 NOFA.

Applications submitted before the application start date or after the respective due date or closing date will not be accepted. There will be no exceptions. The Department recommends Applicants plan to submit their application(s) well before the final due or closing date to provide opportunity for troubleshooting if needed.

Each application will be digitally time stamped upon submittal.

C. What is new in this NOFA

1. Resolution
The Department-approved resolution form provided within the appendices of the NOFA MUST BE used. Applications that are submitted with resolutions that are not on the Department-mandated form will be disqualified. If a governing body must prepare a separate resolution concurrently that conforms to its local standard, it may do so in addition to preparing the resolution form provided by the Department.

This is an internal control to prevent and detect fraud as required by HUD. This resolution also allows Standard Agreements to be executed without delay that can result when a resolution is not acceptable to the Department.

2. Capital Improvement Projects
The Department will not accept any new CD OTC capital improvement (Project) applications for the 2022 funding round. As part of the CDBG redesign, the Department implemented OTC applications for capital improvement Projects for multifamily housing, infrastructure, and public facilities in the 2019-2020 NOFA.

This solicitation was oversubscribed and, in response to stakeholder feedback, those applications that were not funded were placed on a waitlist.

The Department will continue to fund down the existing waitlist of shovel-ready Projects through the 2022 program year if the funds from this NOFA are undersubscribed.

3. Workshops
Workshops will be conducted virtually via Zoom. The schedule and registration information will be posted to the CDBG webpage. Training and Technical Assistance are also available on the CDBG webpage.

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In addition to the standard NOFA workshop, the Department will also be offering a series of trainings covering several topics that have been identified as a need for Applicants. Applicants are highly encouraged to attend the CDBG NOFA Workshops and any CDBG trainings as they detail specific issues, changes, solutions, guidance, and federal and state rules pertaining to CDBG Programs.

An Applicant that opts out of any of the CDBG trainings will not be exempt from knowing the federal and state rules pertaining to the CDBG program.

4. Appeal Period
Appeals period changed from five (5) days to ten (10) days.

D. Authorizing Legislation

• 24 Code of Federal Regulations (CFR) §570.480 et. seq, Federal CDBG Regulation • 24 CFR Part 58 Environmental Review Procedures
• 2 CFR Part 200 Uniform Grant Administration Requirements • Health & Safety Code (HSC) §§50825-50834, State of California CDBG program • 2020-2024 State of California Consolidated Plan
• 2022-2023 State of California Annual Action Plan (Currently being drafted) • CDBG Guidelines, California Department of Housing and Community Development If there are changes to federal or state statutes or regulations, other laws governing the CDBG program, or funding is modified by Congress, HUD, the Department, or the State Legislature, these changes may become effective immediately and apply to funded activities under this NOFA.

Note: The Housing and Community Development Act of 1974 (HCDA) is codified as Title 42 U.S.C. §5301, et. seq.: thus, those citations are interchangeable and cite the same statute language. For example, the citation of HCDA 105(a)(22) and 42 U.S.C. §5305(a)(22) are references to the same statute language. For the purposes of this NOFA, we will use the 42 U.S.C. §5301 citations for references to the federal statutes.

In administering this NOFA, if there is a conflict between the federal statutes or regulations and state statutes or guidelines, the federal statutes and regulations shall prevail. All activities in this NOFA are subject to availability of funds and continuing HUD and California legislative authority. The Department reserves the right, at its sole discretion and at any time, to rescind, suspend or amend this NOFA and any or all its provisions. The Department will notify interested parties through listserv emails and by posting notification on the Department website if the Department rescinds, suspends, or amends this NOFA. This NOFA is not a commitment of funds to any Activity or Applicant.

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E. Definitions
Except as otherwise defined herein, all defined terms have the meaning set forth in 42 U.S.C. §5302(a) and the State CDBG Guidelines.

II. Program Requirements
All Program Requirements, Application, Application Threshold, and Initial Requirements set forth in sections II-IV must be met. Failure to include all of the requirements will result in disqualification.

A. Eligible Applicants
ONLY Non-Entitlement Units of General Local Government such as cities, counties and municipalities are eligible to apply. Federally recognized Tribes, non-federally recognized Tribes, and nonprofits may receive assistance by entering into a subrecipient agreement, Memorandum of Understanding, or contract with an eligible Applicant.

1. Non-Entitlement Status federally
CDBG program funds are provided as grants to Non-Entitlement Jurisdictions.

These Jurisdictions are encouraged to partner with federally – and nonfederally recognized Tribes, districts, agencies, nonprofit service providers, and other community organizations, whenever appropriate, to prepare and submit applications for CDBG funding, and to administer and complete CDBG funded Programs and Projects.

Incorporated cities located in an urban county as defined by 42 U.S.C. §5302(a)(6) must formally elect to be excluded from participation in the urban county entitlement status. HUD and the Department must be notified that the city has elected to be excluded from the urban county participation as per 24 CFR §570.307(g) for it to be eligible for the state CDBG program. Only eligible activities from eligible Applicants will be scored and ranked.

2. Housing Element Compliance
As per HSC §50829, the Applicant must submit a draft and adopted housing element to the Department in accordance with the requirements listed in Government Code (GC) §65580, et seq. and GC §65585 (see Appendix B) prior to an award being granted. Applicants that fail to comply with the procedural requirements (i.e., GC §65585) of the Housing Element Law are ineligible for funding through the state CDBG program. Eligibility cannot be restored until the Applicant has met such procedural requirements.

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3. Growth Control Limitations
Applicants that have adopted growth controls, including, but not limited to restrictions on residential building permits and residential buildable lots, that do not meet the exception criteria in HSC §50830 (b) and (c) are ineligible for funding as per HSC §50830. Applicants intending to apply for CDBG funds are required to submit a signed 2022 CDBG Application Certifications and Statement of Assurances that certifies the Applicant has not adopted any residential growth controls, or that adopted residential growth controls meet the applicable exception criteria. Failure to submit executed Application Certifications and Statement of Assurances will result in Applicant ineligibility.

4. Application Submittal
Applicants must meet the following requirements when the application is submitted to be eligible to apply for funding under this NOFA:
• An eligible Applicant may apply on its own behalf
• An eligible Applicant may apply on behalf of one or more other eligible Applicants
• Two or more eligible Applicants, which share a program, may submit a joint application
• An eligible Applicant may apply on behalf of an eligible subrecipient including a non-federally recognized Tribe or nonprofit.

B. Restrictions on Multiple Activities in the Same Political Districts In addition to Activity and application limits identified in the NOFA, an eligible nonentitlement Applicant may apply for activities in service areas within or outside of the Applicant's Jurisdiction when the Applicant is applying for funds set aside by the California State Legislative for nonfederally recognized Tribes (HSC §50831) or Colonia’s as defined in Restrictions on Multiple Activities in the Same Political Districts.

Applications for eligible activities outside the Applicant's Jurisdiction must include a legally binding agreement, acceptable to the Department, with the city or county in which the eligible Activity is located. Applicants may not apply to both the state CDBG program and to a CDBG program administered by an Urban County or other entitlement entity during the same program year.

C. Allocation and Funding
Funds will be allocated according to federal regulations found in 24 CFR §570 and state statute, as found in HSC §50827, et seq. For more information, please

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reference the CDBG Guidelines. The tables below include the estimated percentage of funding available for set-asides and funding caps for the 2022 allocations. The amount of total funding available and the allocations of those funds are only estimates and are subject to change without notice. Funding awarded through this NOFA will have a 36-month expenditure and liquidation period.

NOTE REGARDING DRAW DOWN OF GRANT FUNDS:

Pursuant to both federal and state law all CDBG costs must be:
(1) necessary
(2) reasonable
(3) there can be no duplication of benefit
(4) CDBG funds cannot be used to supplant local or state resources (5) Applicant must guard against fraud and (6) ineligible uses of CDBG funds Awards will be limited to $1.5 million per Jurisdiction, including all applications submitted under this 2022 NOFA, except jurisdictions applying on behalf of a Colonia or a non-federally recognized Tribe which may additionally apply for funds under those set-asides.

D. State Allocations

1. Economic Development (ED)
Per state statute, 30 percent of the annual allocation, less state operating funds, must be set aside for ED projects and programs.

NOTE: the Department is piloting the availability of advancing funds for ED Loans/Grants with CDBG-CV awards and may offer
advances for this purpose to 2022 CDBG Applicants at a later date, at the Department’s discretion and pending successful deployment of the pilot.

2. Housing and Housing-Related Infrastructure
Per state statute, 51 percent of the annual allocation, less state operating funds, must be used by the Department to make grants to eligible cities or counties for the purpose of providing or improving housing opportunities for persons and families of low or moderate income or for purposes directly related to the provision or improvement of housing opportunities for persons and families of low or moderate income, including, but not limited to, the construction of infrastructure.

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Per federal statute, no more than 15 percent of the annual allocation may fund public services.

3. Capital Non-Housing Projects
These funds will be applied to applications carried over from the 2019-2020 NOFA waitlist.

E. Special Allocations

1. Colonias
Per HUD agreement, 5 percent of the annual allocation. The Colonias allocation is exempt from the $1.5 million per Jurisdiction limit. Eligible Activity includes housing assistance, infrastructure, planning, and public services.

2. Non-Federally Recognized Tribes
Per state statute, 1.25 percent of the annual allocation. The non-federally recognized Tribe allocation is exempt from the $1.5 million per Jurisdiction limit.

Eligible activities include housing assistance, infrastructure, planning, and public services.

F. Federal Limits

1. Program Administration
The Department can use 3 percent of total funding for administration costs.

2. General Administration
Applicants may request up to a flat 7 percent of the total 2022 CDBG grant funding requested per Activity for General Administration (GA). GA costs may include, but are not limited to, the following categories:
• Salaries, wages, and related costs of the Grantee's staff engaged in activities associated with the general administration of the CDBG program, including general management, general legal services, accounting, and auditing • Travel costs incurred in carrying out the general management of the program • Administrative services performed under third-party contracts, including contracts for such services as general legal services, accounting services, and ad services

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• Costs for goods and services related to the general management of the program, including rental and maintenance of office space, insurance utilities, office supplies, and rental or purchase of office equipment • Costs incurred in providing information and resources to individuals, families, and households in the LMI group, and to citizen organizations participating in the planning, implementation, or assessment of the Grantee's program
• Administrative funding can also be used for fair housing activities in compliance with the requirements of state CDBG Guidelines §103. If a cost cannot be associated with one of the above listed groups and cannot be associated with direct project costs, the Department will, upon the Grantee's request, decide whether it is an administrative cost, an Activity Delivery cost, or an ineligible cost according to 24 CFR §§570.489 and 570.482 • Completion of the NEPA Environmental Review Record for General Administration Activities (GA NEPA)
The calculation for General Administration should be the amount of the Activity expenses plus Activity Delivery expenses multiplied by 7 percent. (Activity + Activity Delivery) * 0.07 = Max GA
Applicants may elect to assign more funds to Activity costs and take less than the 7 percent as GA allocation. GA for PI funds is 17 percent of annual receipts.

For project budgets with both grant award and PI as funding sources, please identify how much GA will be from each source to ensure that GA stays within the program caps.

Note: The above allocations and limits do not total the amount available. These allocations and limits overlap, and applications may be counted against multiple allocations and/or limits. Please see the application solicitations for the available funding for each application type.

G. Activity Delivery
Activity Delivery (AD) costs are those costs directly related and necessary to successfully complete a specific Activity. AD covers the cost of staff directly carrying out the Activity, in addition to equipment and supplies that are necessary to carry out the Activity. Eligible costs include:
• Salaries of Grantee or subrecipient staff carrying out Activity • Activity Specific Environmental Review Costs (not for General Administration) • Loan underwriting costs

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• Architectural and engineering design costs
• Labor compliance review costs
Supplies, equipment, uniforms necessary to carry out a specific CDBG Activity AD must be cost reasonable and directly tied to completion of an Activity that meets a National Objective.

H. Insufficient Demand
If there is insufficient demand for an identified allocation, the Department will make awards first to any unfunded applications submitted on behalf of non-federally recognized Tribes, then to projects on the 2019-2020 NOFA OTC waitlist in the order listed and that can meet the timeliness of federal funds requirements.

I. Eligible Activities
For a complete list of eligible activities allowed under the HCDA, go to 42 U.S.C. §5305. CDBG program activities should be in predominantly residential areas or should serve predominantly residential areas to be eligible.

J. Activity Limits
Jurisdictions will submit one application per Activity. Each Jurisdiction can submit up to three (3) applications during this NOFA cycle. Each Activity must have a unique application with a complete budget, National Objective, scope of work, and milestone timeline. There will be no “combo” activities or applications accepted in this NOFA. Each application will have a stand-alone Standard Agreement for that Activity. Applicants are encouraged to review the sample draft Standard Agreement in Appendix K as a sample of the applicable terms and conditions required for CDBG funded activities.

1. Housing and Community Development (CD) Activities
The maximum grant award for all CD Activities is $1.5 million per Jurisdiction. Per Jurisdiction limits do not apply to Colonia and Native American set-asides. The below limits are new grant awards limits per Activity. Program Income (PI) included in an activity budget does not count against the Jurisdiction maximum grant award. Total Activity budgets may exceed the award limits when PI is budgeted to the Activity; however, the new grant award, per Activity, shall not exceed the maximums below. Per-Activity limits do not apply to Colonia and Native American set-asides.

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Pursuant to 24 CFR §570.482, eligible activities and maximum grant award amounts for funding the CDBG program include, but are not limited to:
a) Housing assistance to single-family units
• Single Family (1 - 4 units) Homebuyer Assistance - up to $500,000 • Single Family (1 - 4 units) Housing Rehabilitation - up to $500,000 b) Non-housing CD activities
• Public services - up to $500,000 (Please note that rental subsistence payments are being allowed in this NOFA)
• Planning & Technical Assistance (including Housing Planning, public services Planning and Non-housing Planning) - up to $250,000

2. Economic Development Activities
The maximum total Jurisdiction grant award for ED activities is $1.5 million.

When applying for ED and CD activities, the combined maximum may not exceed $1.5 million. Applicants may apply for up to $750,000 maximum to be used for Business.

Assistance and/or Microenterprise Assistance. These maximums do not include PI. PI may be included in addition to the new program award. The below limits are new grant awards limits per Activity. Per-Activity limits do not apply to Colonia and Native American set-asides.

ED activities and grant awards include:
a) Business Assistance and Microenterprise Assistance (including both MicroFinancial Assistance and Technical Assistance)- up to $750,000 b) Infrastructure in Support of Business- up to $1.5 million c) Economic Development Planning and Technical Assistance- up to $250,000.

III. Application Requirements
A. National Objectives
CDBG funded activities must meet one of three National Objectives:
• Benefit LMI persons
• Aid in the prevention or elimination of slums or blight • Meet an urgent need
At least 70 percent of the funds awarded must benefit LMI individuals or households.

No Activity or portion of a program assisted by these funds may exclude from its benefits the lowest income-eligible group. Individual activities shall meet one of the following National Objectives:

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1. Low- to Moderate-Income
Persons, households, and/or neighborhoods benefiting from LMI activities must meet HUD’s LMI requirements. HUD updates income limits annually. Applicants will be notified via a news blast email and information will be posted on the Department’s website when the HUD Adjusted Median Family Income (HAMFI) limits and low- to moderate-income areas (LMA) are updated. Applicants are required to use the updated income limits as soon as they are available. The LMI National Objective consists of the following categories:
a. Low-moderate Income Limited Clientele
Low- to moderate-income Limited Clientele (LMC), as defined by income limits or presumed benefit, refers to persons who earn 80 percent or less of HAMFI for the county of residence, as updated annually by HUD. Presumed benefit LMC refers to persons who, as a category, are typically low income. • Seniors
• Persons with a disability
• People experiencing homelessness
• Abused children and battered spouses
• Illiterate adults
• Persons living with acquired immunodeficiency syndrome (AIDS) • Migrant farmworkers
b. Low- To Moderate-Income Area (LMA)
LMA is identified using census tracts and block groups. LMA may also be identified through an income survey. See Appendix H for additional information regarding CDBG income surveys, which:
• Are based on the American Community Survey using Census Geographies.
• Contain at least 51 percent of households in the area earning at 80 percent or below HAMFI to meet LMA.
• Must be contiguous and the area should be mapped to show eligibility. • Must be an Activity with public benefit for the area, such as streets and sidewalks, sewer/water Infrastructure, community facilities, or park improvements.
• Should be determined to be LMA eligible from the map application at HUD’s Low- and Moderate-Income Summary Data Application page.

Instructions for HUD’s mapping application are available to assist in using the map application.
c. Low- to Moderate-Income Housing (LMH)
LMH as defined by household income limits is a household earning 80 percent or less of HAMFI.

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d. Low- to Moderate-Income Jobs (LMJ)
LMI Job Creation or Retention Activities (LMJ)
• LMJ is based on the number of full-time equivalent jobs created or retained.
• Must create or retain jobs, and 51 percent of those jobs must be for LMI persons.
• To meet the public benefit requirements for LMJ activities, for every $35,000 spent, one full-time equivalent job must be created/retained.

2. Slums and Blight on an area basis (SBA) and on a spot basis (SBS) • Areas must be geographically defined and publicly identified as slums or blighted, typically by a council or board resolution before the Activity is considered.
• Activities must aid in the prevention or elimination of slums or blight as described in 24 CFR §570.483(c)(1-2).

3. Urgent Need
For the purposes of this NOFA, no Urgent Need applications will be accepted through the NOFA application process without prior Department approval. If you have a program or a project that meets the criteria of Urgent Need, as established at 24 CFR §570.483(d) and you believe your proposed project or program must use Urgent Need as a National Objective to be program eligible, please contact your Department representative for further instructions.

Special requirements apply to Urgent Need. Please contact the Department for more information.

B. Milestones
All CDBG program-funded activities must be implemented according to the milestones defined in the Standard Agreement. Applicants must include at least five milestones per Activity application. Milestone One and the Final Milestone will be prepopulated and cannot be edited by Applicants:
• Milestone One: Activity Initiation. Must be completed no later than 60 days from contract execution
• Milestone Two: First draw of grant funds
• Milestone Three: 50 percent completion
• Milestone Four: Final draw of grant funds
• Final Milestone: Activity closeout (must be completed no later than 90 days after the Expenditure Deadline)

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Additional milestones are optional, though encouraged for best practice of Activity implementation. Milestones may be adjusted for delays in application review and Standard Agreement execution. Applicants are encouraged to evaluate feasibility of meeting milestones and build time for unexpected delays into milestone schedules. Milestones may not extend beyond the expenditure deadline of an award. All milestones proposed by Applicants are subject to the review and approval of the Department.

TIP: The Department realizes that these milestone dates are estimates.

Instead of using an actual date for all optional milestones, please put a time frame.

For example:

Milestone Two: Activity initiation. 60 days from contract execution Milestone Three: First draw of grant funds: 90 days from contract execution
These milestones can be updated by your CDBG representative if changes are needed to be made.

C. Conditions
Applicants and awardees acknowledge that the funding opportunities referenced in this NOFA, and all obligations of the Department herein, are expressly subject to and conditioned upon the ongoing availability of funds, as well as the continued authority of the Department to operate the CDBG program. In the event that funds are not available, the CDBG program or act under this NOFA is eliminated, or in anyway restricted, the Department shall have the option, at its sole discretion, to amend, rescind, suspend, or terminate this NOFA and any associated funding pursuant to the provision set forth immediately above.

This NOFA is not a commitment of funds to any Activity or Applicant.

IV. Application Threshold and Initial Requirements
All applications are required to pass threshold requirements. Applications that do not meet threshold will not move on to scoring, or in the case of ED OTC, will not be reviewed for award and immediately disqualified.

The Department strongly recommends a careful review of the application and application instructions PRIOR to beginning the application.

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A. Threshold Requirements
The following threshold requirements must be met at the time of application:

1. The Applicant must be an eligible nonentitlement jurisdiction.

2. The Applicant must demonstrate to the satisfaction of the Department that it is compliant with the financial management requirements of 2 CFR §200.

3. The Applicant must provide the Department with its most recent single audit (as submitted to the State Controller’s Office), if applicable. If the Applicant had or has single audit findings identified in the audit, they must include the remediation plan/agreement; the Applicant will be deemed ineligible for funding through the state CDBG program until the findings are resolved or a remediation plan or agreement is established. Any and all single audit findings are included in this evaluation.

This requirement is not limited to federal funds administered by the Department.

If an Applicant is not subject to single audit requirements, the Applicant is not required to submit an audit.

If an Applicant is not required to submit an annual single audit, they must provide certification that they are not required to submit.

4. Pursuant to 24 CFR §578.25, acceptable evidence of site control is a deed or lease. Absent a current deed or lease, an Applicant may use assessor’s parcel information to establish ownership for Applicant or subrecipient-owned sites. If grant funds will be used for acquisition, acceptable evidence of site control will be a purchase agreement. Site control must be maintained through the operation period of the Activity. Activities are expected to last one year.

5. Must have documented site control for that year. If site control is expected to expire during the open Activity period, the Applicant must document that either an alternative site will be made available or that the Activity operators intend to extend or renew the lease on the existing site.

6. Applicants must include the Jurisdiction name, initial all pages, sign, and submit the Certifications and Statement of Assurances (Appendix J) with their application to meet threshold. Please review the Statement and confirm compliance with each requirement. Failure to comply with the certifications and assurances may result in disqualification, recapture of federal funds, and debarment.

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7. Pursuant to 24 CFR §570.486, applications must follow CDBG Public Participation regulations. Applicants must provide documentation that the Citizen Participation requirements have been met. Documentation must include proof of public noticing, information provided during the public hearing or public meeting, and public comments received during the public participation, including Jurisdiction responses to comments. Additional information about public participation requirements can be found in Appendix C.

8. The application includes a completed Authorizing Resolution using the required Department-approved Authorizing Resolution form and approved by the Applicant’s governing board. The Authorizing Resolution designates a person or persons responsible for, and authorized to, execute all documents related to the application of CDBG funds.

Please see Appendix D for instructions for completing the resolution along with a resolution form.

If a governing body must prepare a separate resolution concurrently that conforms to its local standard, it may do so in addition to preparing the resolution form provided by the Department. Applicants must submit their approved resolutions on the form provided by the Department by the application due date. The Department will NOT accept resolutions after this time.

9. Applicant must submit the required Government Agency Taxpayer ID (TIN) Form found in the Files tab of each program solicitation. Submitted TIN forms must include DUNS numbers and accurate payment information to be complete and must not have been signed more than one (1) year before submission.

10. CDBG budgets found in the Grants Network portal are required at application submission. Required budget information includes direct costs only. Direct costs for Activity, GA, Program Income, and ‘Other’, if applicable, must be completed and clearly identified. Do not include any information on indirect cost, match, or cost share.

11. In addition, Applicants are required to upload their Sources and Uses for all funds applicable to the CDBG Activity. The application will guide Applicants that are using multiple funding sources to finance their Activity to upload a comprehensive Activity Sources and Uses.

12. Based on the 50 percent rule, Applicants with one or more current and open CDBG Standard Agreements (SAs), for which the expenditure deadline established in the agreement(s) has not yet passed, shall be ineligible to apply for any additional

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CDBG funds for the same type of Activity(ies) included in those open CDBG SAs, unless the Applicant has expended at least 50 percent of CDBG funds previously awarded, including PI, for that Activity, or unless a waiver to the rule has been approved by the Department’s Director, as allowed at HSC §50833(f).

13.This includes PI only SAs approved for the same type of Activity(ies). For SAs awarded prior to 2018, Applicants will be required to provide their most recent Request for Funds and documentation to document compliance with the 50 percent rule requirement. For awards managed through Grants Network, a screenshot of the grand administration screen at the time of submittal of the application will work as documentation for compliance with the 50 percent rule.

14. Pursuant to 24 CFR Part 5, all CDBG Applicants are required to verify they and their principals, or any/all persons, contractors, consultants, businesses, subrecipients, etc., that are conducting business with the Applicant are not presently debarred, proposed for debarment, suspended, declared ineligible, or voluntarily excluded from participation in the covered transaction or in any proposal submitted in connection with the covered transaction. Applicants and their partners, contractors, consultants, and subrecipients must register with the System for Award Management (SAM) to do business with the U.S. government and have debarment checks that return a registration status of “Active” and “No Active Exclusion Records” under the Exclusion Summary.

15. The Department will not award any CDBG program funds to Applicants and Applicant partners, including contractors, subrecipients, and consultants that are debarred, suspended, proposed for debarment, and declared ineligible, voluntarily excluded from participation, or that are unregistered in SAM from federally assisted programs. Applicants are not required to perform debarment checks on individual Applicant or partner employees or individual persons unless that person is acting as a contractor, consultant, subrecipient, or program partner and will be receiving payment directly from CDBG funds. Debarment information must be complete to qualify.

16. The Applicant must demonstrate, to the satisfaction of the Department, that it is meeting the State Objectives as described in Appendix I.

17. Pursuant to the National Environmental Policy Act of 1969 (NEPA), Environmental Standards must be met. Applicant must demonstrate compliance by submission of fully complete, current, and applicable Environmental Review Record forms and supporting documentation. Required NEPA process, training, and current forms are available on the HUD Exchange under the ‘Formats’ option. Additional HUD guidance can be found at the Orientation to Environmental Reviews page also on the HUD Exchange.

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18. NEPA Level of Review worksheet must include the Determination of Level of Review Worksheet.

19. If Applicants intend to use CDBG funding for GA Activities, a GA NEPA review will also be required at application submission, specifying the applicable exemption in 24 CFR §58.34(a).

20. For ED Business Assistance and CD housing assistance activities that operate as a program but, as per HUD, require site specific environmental reviews for NEPA clearance, only a GA NEPA review is required at application. Applicants using a Tiered Review process are strongly encouraged to submit their Tier 1 review at application.

ED APPLICATIONS ONLY
The Applicant must demonstrate capacity and experience to operate an ED Activity. Capacity and experience may be documented through one of the following commitments:
a. The Applicant has hired staff that are able to dedicate capacity to the operation of a CDBG-funded ED Activity.

These staff must have at least:
• Three years of CDBG ED experience; or
• Five years of commercial underwriting experience plus two years of general CDBG experience.
b. The Applicant has a draft contract or subrecipient agreement with a qualified consultant or nonprofit ED group with direct experience in CDBG ED implementation. The agreement must be fully executed, and a copy provided to the Department within 30 days of receipt of the Standard Agreement. Final contracts and/or subrecipient agreements must be with the same entities as proposed in draft at the time of the application.

Substitutions will invalidate the application and cancel the award.

The Applicant commits to partnering with the Small Business Development Centers or a similar organization that has direct experience in CDBG ED program design, implementation, and commercial underwriting. This commitment will be a resolution, memorandum of understanding, or similar formal statement and will be required at application.

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B. Application and Activity Requirements
At time of application submission, all applications must comply with and provide documentation of HUD’s federal cross cutting requirements found at 24 CFR §570.600, et seq, and summarized in section X Federal Program Requirements of this NOFA, and state overlays.

State overlay areas are as follows:

1. Application verification
Applicants must certify upon submission that their application is true and correct to the best of their knowledge: the required application input fields, attachment uploads, and budgets. Selecting an input field or uploading a blank document to circumvent the application requirements invalidates the application certification and will result in immediate disqualification. Applicants that intentionally input false information or that intentionally upload blank documents will have their good standing with the Department revoked and may be determined to be ineligible for other Department funding. Intentionally providing false information is fraud.

Applicants that rely on consultants or grant writers to prepare the CDBG application are strongly encouraged to review the application for completeness and correctness prior to submittal. It is also strongly encouraged to give plenty of time for submitting prior to the cutoff date and at least several hours prior to the cutoff time.

If an input field, upload requirement, or application component is not functioning correctly, or if there are system outages or other system failures prior to submittal, please contact [email protected] as soon as possible prior to the cutoff time to document the issue so that applications are not disqualified due to technical difficulties. Failure to contact the Department with system issues will not exempt Applicants from application verification requirements.

2. Gap funding and duplication of benefits
CDBG is intended to provide stop-gap funding for crucial infrastructure, public safety, housing, and social service projects. CDBG funds may not be obligated to Activities that are documented to already have sufficient funding for the Activity as described, or that have identified multiple funding sources for the same costs, resulting in a duplication of benefits and overfunding of the Activity. CDBG funds must be “but-for” funding for every Activity and may not be used to supplant local

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or state resources. CDBG grant funds cannot be used to replace funds that have been budgeted and/or expended from another funding source for the same Activity. Pre-agreement costs are eligible provided that the initial funding for those costs is identified as a temporary funding source (such as a loan from a local fund wherein the loan is float funding the CDBG Activity pre-agreement costs but must be repaid so that the temporary loaned funds may be used as originally intended) and that the costs are budgeted to be part of the CDBG Activity.

3. Good standing
The Applicant, and any co-Applicant, together with all respective affiliates, must be in good standing with the Department (i.e., are current on all loan and/or grant obligations, have a satisfactory past performance history in all their prior dealings with the Department, and are in full compliance with all Department contracts and reporting requirements). Applicants not meeting the foregoing requirements shall be ineligible to apply for or receive funding under this NOFA.

4. Article XXXIV
Applicants engaging in low-income housing project activities that are subject to Article XXXIV of the California Constitution must show that the project approval process complies with Article XXXIV requirements. The state statutes implementing Article XXXIV can be found at HSC §37000. Exceptions to Article XXXIV can be found at HSC §37001.

5. Racial equity
Applicants should prioritize the advancement of racial equity in all CDBG programs and across systems and units of government in the Jurisdiction. The Department asks Applicants to be leaders in the community, facilitating partnerships among service organizations, housing providers, units of government, businesses, the homelessness response system, and other partners to promote racial equity practices.

All Applicants must identify the work performed to ensure racial equity in access to programs, projects, and activities funded with CDBG resources. Applicants must commit to analyzing disproportionality in access to housing, access to services, quality of service provision, and desired outcomes in Programs and Projects and affirmatively further equitable access, quality of service provision and outcomes for protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/ Latinx, Asian, Pacific Islanders, and other people of color who have been historically marginalized and are disproportionately impacted by housing segregation, poverty, and homelessness.

California Department of Housing and Community Development 20 CDBG 2022 NOFA – April 6, 2022
Applicants cannot simply rely on delivering a standardization of services to address equity. Applicants must commit to reviewing their current policies and procedures and examining available data to ensure all eligible persons receive equitable services, and support, and are served with dignity, respect, and compassion regardless of circumstances, ability, or identity. See Appendix N for Racial Equity Resources and Tools.

When applying for 2022 CDBG funds, Applicants should consider:
• What are the community’s racial demographics and the demographics of those experiencing homelessness, housing, and economic insecurity? • What are the outcomes of the CDBG programs based on race? What are the requirements for all sub-grantees to look at data to determine racial disparities and then put a plan in place to address them? • How do underserved and marginalized communities learn about and access the CDBG program? What marketing and communication strategies are used to increase equitable access to CDBG programming?
• How does the grant-making process include prioritization for programs that are addressing the disproportionate impacts that housing insecurity, homelessness, economic insecurity, lack of access to equitable health care, and COVID-19 has on communities of color, particularly Black, Latinx, Asian, Pacific Islander, and Native and Indigenous communities? • How are the voices of Black, Latinx, Asian, Pacific Islander, and Native and Indigenous communities and those having lived with the experience of housing insecurity, homelessness and economic insecurity being centered in a meaningful, sustained way in creating effective approaches to addressing these challenges? How are they involved in the funding decision-making process?
• How are these funds accessible to smaller and non-traditional organizations that have historically been serving communities of color but may not have previously participated formally in government grant programs? How would these funds address the capacity of organizations that are led by Black, Latinx, Asian, Pacific Islander, and Native and Indigenous people? • Provide a list of partner organizations that are addressing racial equity in the housing and homeless response system, the ED sector, and the health care sector and describe how you partner with them.

The Department will require Applicants to submit related racial and ethnic data metrics of their CDBG programming on a quarterly reporting basis.

California Department of Housing and Community Development 21 CDBG 2022 NOFA – April 6, 2022
V. Application Review
All applications that pass threshold will be reviewed for Activity eligibility. Activities that do not meet program eligibility requirements will be disqualified.

The Department reserves the right, at its sole discretion, to suspend, amend, or modify the provisions of this NOFA at any time, including, without limitation, the amount of funds available hereunder. This includes, but is not limited to, authorizing an increase in funding to any Applicant after the Department makes an award under this NOFA.

Qualifying competitive applications will be scored according to the evaluation criteria outlined in the application under the Readiness Section. Scores include two components:

A. Needs score
Needs score use publicly available data from the U.S. Census Bureau's American Community Survey to measure poverty, housing, and ED needs. These statistics are used to rank all eligible Non-Entitlement Jurisdictions and the rankings are translated into numeric scores. Need scores summarize the severity of a community's need for a specific Activity relative to other communities. The Department prepares the need scores and will provide the scores as Appendix A to this NOFA.

B. Activity readiness
Activity readiness is an indicator of Applicant preparedness for Activity implementation.

Applicants are expected to have necessary contracts and subrecipient agreements in place at the time of application submittal. Fully executed contracts and agreements will score higher than draft contracts and agreements. Applicants that will not be using contracts or subrecipient providers to carry out the Activity and will instead use Applicant staff must clearly document that staff have the experience and capacity necessary to successfully complete the Activity. Documentation will include position description(s) for the identified staff, resumes, or Curriculum Vitae for each staff person involved in the implementation of the Activity, organizational chart, and estimated workload.

Applications will be ranked based on highest score. Applicants will be notified of their point score, and the Final Point Score and Awardee List will be posted to the CDBG webpage.

California Department of Housing and Community Development 22 CDBG 2022 NOFA – April 6, 2022
VI. Award Recommendations
Applications that are eligible, complete, and that satisfy readiness requirements may be recommended for funding. Applicants recommended for award will officially be notified of awards through the eCivis Grants Network. The award notification will include instructions for accepting or declining the award, as well as an executable Standard Agreement. Applicants that are not recommended for awards or that fail threshold will be officially notified via email that their application was not awarded or failed to pass threshold. The Final Award List will be posted on the CDBG webpage.

Applicants may request a copy of their application reviews after the review has been completed and the Applicant has been notified of the results.

VII. Application Submission
A. Workshops
The Department is conducting a series of application workshops that began in January 2022. These workshops will include training on:
• Resolutions: What is required and why
• How to complete the correct level of Environmental Review • How to pull a debarment check
• How to complete the eCivis Budget
• How to pick the correct National Objective
• How to pick the correct Matrix Code
• How to write a narrative
• How to address racial equity in your CDBG funded projects and programs • How to complete the 2022 NOFA Application
• 2022 NOFA review
Applicants are strongly encouraged to attend these virtual workshop sessions. If they are unable to attend the virtual workshop, Applicants are strongly encouraged to review these workshops on the CDBG website. This website also provides Training and Technical Assistance materials on the CDBG program, the CDBG Redesign, using Grants Network, and preparing a CDBG program application in Grants Network.

Please visit the Department’s website for upcoming information.

B.Submission Process
Applicants must follow instructions in this NOFA, the online application, and the CDBG program Guidelines. The Department strongly encourages Applicants to have

California Department of Housing and Community Development 23 CDBG 2022 NOFA – April 6, 2022
all required documents on hand when completing the application. Failure to follow instructions and submit all required documentation will result in disqualification. Once submitted, applications must stand on their own. It is the Applicant’s responsibility to ensure that the submitted application is clear, complete, and accurate. Department staff may request clarifying information but are unable to accept any new documentation that would provide an unfair advantage over other applications. It is strongly recommended that all documents be reviewed and saved to their own electronic files PRIOR to submission.

The CDBG Application and all required attachments must be submitted to the Department through the eCivis Grants Network Portal. Applicants must certify that all information is true and complete to the best of their knowledge, under penalty of perjury Per 83 FR 5848 “Any person who knowingly makes a false claim or statement to HUD may be subject to civil or criminal penalties under 18 U.S.C. §287, 1001 and 31 U.S.C. §3729.’’
Applicants that do not have an account with eCivis should log into the eCivis portal.

Use the “Create an account” option to initiate a profile. See the available training onthe CDBG webpage to learn how to open an account. There is no cost associated with an eCivis account.

C. Applicant Responsibility
It is the duty and responsibility of each Applicant to review the provisions, requirements, and limitations of all funding sources applied for and obtained for a particular project, program, or activity in order to ensure that each and every requirement of those funding sources is compatible with all Department program requirements and restrictions. Incompatibility of funding sources will result in the denial or cancellation of an award, or may result in the placement of conditions or limitations on an award, all as determined by Department in its sole and absolute discretion.

D. Disclosure of application
Information provided in the Application will become public record available for review by the public pursuant to the California Public Records Act (GC §6250, et. seq). As such, the Department may disclose any materials provided by the Applicant to any person making a request under this Act. The Department cautions Applicants to use discretion in providing information not specifically requested, including, but not limited to, bank account numbers, personal phone numbers, home addresses, or other personally identifying information. By providing this information to the Department, the Applicant is waiving any claims of confidentiality, and consents to the Department’s disclosure of the Applicant’s material upon receipt of a Public Records Act request.

California Department of Housing and Community Development 24 CDBG 2022 NOFA – April 6, 2022
VIII. Appeal Criteria and Process
A. Appeal process and deadlines
In order to lodge an appeal, Applicants must submit to the Department a written appeal by the filing deadline set forth below, which states all relevant facts, arguments, and evidence upon which the appeal is based. Furthermore, the Applicant must provide a detailed reference to the area(s) of the Application that provide clarification and substantiation for the basis of the appeal. No new or additional information will be accepted if this information would result in a competitive advantage to an Applicant. Once the written appeal is submitted to the Department, no further information or materials will be accepted or considered thereafter.

All Appeals must be submitted to the Department via email at [email protected],
PLEASE do not send Appeals to Department staff directly.

Emails to the email address listed above will be accepted so long as the email time stamp is prior to the appeal deadline.

Filing Deadline: Appeals must be received by the Department no later than ten (10) business days from the date the Department notifies the Applicant that their application has failed to meet eligibility, threshold, or has failed to score high enough in readiness to qualify for award. Late appeals will not be reviewed.

B. Appeal decisions
It is the Department’s intent to render its decision in writing within fifteen (15) business days of receipt of the Applicant’s written appeal. All decisions rendered shall be final, binding, and conclusive, and shall constitute the final action of the Department with respect to the appeal.

C. Effectiveness
If the applicable statutes and/or Guidelines governing the CDBG program contain an existing process for appealing decisions of the Department with respect to NOFA awards, then this section shall be inapplicable, and such existing authority shall govern all appeals.

California Department of Housing and Community Development 25 CDBG 2022 NOFA – April 6, 2022
IX. Awards announcement and grant implementation
A. Awards announcements
The Department anticipates awards will be announced no later than September 2022.

OTC awards will be announced as applications are approved for funding. Until awards are announced, the CDBG staff will not be able to discuss applications or the status of applications.

Within 60 days from the award announcement date, unsuccessful Applicants will have the opportunity to request an interview with Department staff to discuss their application. Applications and agreements are public information and are available for reviewupon request.

B. Standard Agreements
Successful Applicants (awardees) will enter into a Standard Agreement with the Department. A draft sample Standard Agreement is included as Appendix K to this NOFA. The Standard Agreement contains all the relevant state and federal requirements, Activity performance and management requirements, and disbursement requirements. A condition of award will be that a Standard Agreement must be executed by the awardee within 30 days (contracting period) of the awardee’s receipt of the Standard Agreement(s). Failure to execute and return the Standard Agreement(s) to the Department within the contracting period will result in award cancellation. Award cancellations are final.

In order to ensure that the Standard Agreements are being sent to the correct individual, Applicants MUST complete ALL required sections of the profile section of the application.

X. Federal program requirements
A. Federal Cross-Cutting Requirements
The CDBG program is administered under the rules and regulations promulgated primarily in 24 CFR §570.600, et seq. These primary regulations are known as the federal cross-cutting requirements and form the basis of the programmatic requirements. The Department incorporates all federal cross-cutting requirements into the state CDBG program, and the regulations in Part 570 are translated into required actions on the part of all Grantees of the state CDBG program.

California Department of Housing and Community Development 26 CDBG 2022 NOFA – April 6, 2022
This following is a summary of the federal cross-cutting requirements:
• Environmental Standards (based on National Environmental Policy Act of 1969 [NEPA])
• Labor Standards (Davis-Bacon and related laws)
• Achieving a HUD National Objective
• Public participation requirements
• Fair Housing and Affirmatively Furthering Fair Housing • Equal Opportunity and Non-Discrimination in federal Grant Programs • Federal Procurement Guidelines
• National Flood Insurance Program compliance
• Relocation and displacement requirements
• Employment and Contracting Opportunities Section 3 Compliance • Lead-based paint requirements
• No use of debarred, ineligible, or suspended contractors or sub-recipients • Uniform Administrative Requirements and Cost Principles • Conflict of interest prohibitions
• Compliance with the Architectural Barriers Act and the Americans with Disabilities Act
• Compliance with Eligibility Restrictions for certain resident aliens • Federal reporting requirements
• Grant and subrecipient monitoring requirements
B. Relocation plan requirement
Applicants engaging in project-specific activities that may or will cause the temporary or permanent relocation and displacement of persons, property, or businesses must provide a project-specific relocation plan as part of the application. The plan must meet the standards established in the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA). Applicants must successfully demonstrate that they have met URA requirements prior to the start of the project or displacement Activity. Applicants should include relocation costs in project budgets.

Applicants must provide General Information Notices to persons who may be displaced if the Activity in the grant application is funded. This plan must outline how the Grantee will enforce and manage the project’s temporary relocation and displacement activities and estimate what relocation benefits will be required so those costs can be included in the project’s development budget.

California Department of Housing and Community Development 27 CDBG 2022 NOFA – April 6, 2022
C. Procurement
Pursuant to 24 CFR §570.489(g), all Grantees must comply with federal procurement requirements. The Department will review the Grantee’s procurement documents for services (i.e., administrative sub-contractor, DavisBacon consultant, etc.) at time of monitoring or upon request.

Requirements for federal procurement can be found at 2 CFR §200.317-326.

Applicants are responsible for meeting all federal procurement standards for goods and services funded through federal programs. Failure to meet procurement requirements may result in disqualification, recapture of federal funds, and debarment.

D. False, Fictitious or Fraudulent Claims
Warning: Any person who knowingly makes a false claim or statement to HUD or the Department may be subject to civil or criminal penalties under 18 U.S.C. §287, 1001 and 31 U.S.C. §3729.

E. Detecting, Preventing, and Reporting Fraud
Fraud is a white-collar crime that has a devastating effect on the CDBG program because the CDBG program beneficiaries are victims of this crime when the CDBG program is abused. The Department wants to stop any criminal assault on the CDBG program it administers, and in doing so all CDBG funds go to people it was designed to help and improve their living conditions.

F. Combatting Fraud
The HUD Office of Inspector General (OIG) is committed to protecting HUD’s programs, operations, and beneficiaries from dishonest individuals and organizations.

HUD cannot combat fraud alone; they rely on Department and CDBG NOFA Applicants to combat CDBG program fraud.

HUD also relies on Applicants for, and people receiving, HUD benefits, such as:
tenants receiving rental assistance, borrowers with HUD insured loans, or citizens having their communities restored using HUD grants.

California Department of Housing and Community Development 28 CDBG 2022 NOFA – April 6, 2022
The HUD OIG Hotline number is 1-800-347-3735. This is the primary means to submit allegations of fraud, waste, abuse, mismanagement, or Whistleblower related matters for the CDBG program to the OIG.

HUD OIG accepts reports of fraud, waste, abuse, or mismanagement in the CDBG program from HUD employees, anyone administering the CDGB program, anyone working in the CDBG program, contractors, and the public.

You can report mismanagement or violations of law, rules, or regulations by HUD employees or program participants.

Fraud, Waste and Abuse in the CDBG program and its operation may be reported in one of the following four (4) ways:

1. By email to: [email protected]

2. By phone: Call toll free: 1-800-347-3735

3. By fax: 202-708-4829

4. By mail: - Department of Housing & Urban Development Office of Inspector General Hotline Manager
400 Virginia Avenue, SW, Suite 120
Washington, DC 20024

Attachment 2

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APPENDIX D
Resolution of the Governing Body
Applicants are required to use this Resolution in content and form.

RESOLUTION NO. __

A RESOLUTION APPROVING AN APPLICATION FOR FUNDING AND THE

EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS
THERETO FROM THE 2021-2022 FUNDING YEAR OF THE STATE CDBG

PROGRAM
BE IT RESOLVED by the BBBBBBBBBBBBBBBBBBBBBBBBBBB of WKH RI_____BBB_____ as follows:

SECTION 1:

The BBBBBBBBBBBBBBBBBBBBBBBBBB has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, not to exceed, of $ ______________ for the following CDBG activities, pursuant to the January 2022 CDBG NOFA:

List activities and amounts (activity totals should include Activity Delivery dollars and General Administration associated with the activity) Activity (i.e. Public Services, Housing
Rehabilitation)
Dollar Amount Being Requested for
the Activity
Note: Similar to the above, any Colonia or Native American Set-Aside activities must be included separately in the Resolution.

SECTION 2:

The hereby approves the use of Program Income in an amount not to exceed $ __________ for the CDBG activities described in Section 1.

Department of Housing and Community Development
Revised 10/15/21 2022 CDBG NOFA
City Council City
Ukiah
City Council
250,000.00
Planning, Housing Conditions Survey 250,000.00
City
46,000.00
Attachment 3

APPENDIX D
SECTION 3:

The acknowledges compliance with all state and federal public participation requirements in the development of its application(s).

SECTION 4:

The hereby authorizes and directs the (title of designated official) _________________, or designee*, to execute and deliver all applications and act on the behalf in all matters pertaining to all such applications.

SECTION 5:

If an application is approved, the (title of designated official) _________________, or designee*, is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant.

SECTION 6:

If an application is approved, the (title of designated official) _________________, or designee, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.
* Important Note: If the designee is signing any application, agreement, or any other document on behalf of the designated official of the City/County, written proof of designee authority to sign on behalf of such designated official must be included with the Resolution, otherwise the Resolution will be deemed deficient and rejected.

Additionally, do not add limitations or conditions on the ability of the signatory or signatories to sign documents, or the Resolution may not be accepted. If more than one party’s approval is required, list them as a signatory. The only exception is for county counsel or city attorney to approve as to form or legality or both, IF such approval is already part of the standard city/county signature block as evidenced by the signed Resolution itself. Inclusions of additional limitations or conditions on the authority of the signer will result in the Resolution being rejected and will require your entity to issue a corrected Resolution prior to the Department issuing a Standard Agreement.

Department of Housing and Community Development
Revised 10/15/21 2022 CDBG NOFA
City
City
City Manager
City's
City Manager
City Manager

APPENDIX D
PASSED AND ADOPTED at a regular meeting of the BBBBBBBBBBBBBBBBBBBBBBBB of the BBBBBBBBBBB of ___________ held on ________ by the following vote:

Instruction: Fill in all four vote-count fields below. If none, indicate “0” for that field.

AYES: _____ NOES: _____
ABSENT: _____ ABSTAIN: _____
$XWKRUL]HG6LJQDWXUH 'DWH
6LJQHU
V7LWOH

STATE OF CALIFORNIA
I, __________________, of WKH RI
______________ , State of California, hereby certify the above and foregoing to be D IXOO WUXH DQG FRUUHFW FRS\ RI a resolution adopted by VDLG
RQWKLV ___ day RI BBBBBBBBBBBB 

of WKH RI  State of California
By:

Note: The attesting officer cannot be the person identified in the Resolution as the authorized signer.

Department of Housing and Community Development
Revised 10/15/21 2022 CDBG NOFA
City Council
City Ukiah 06/15/22
0 0
0 0
June 15, 2022
Jim O. Brown, Mayor
City of Ukiah
Kristine Lawler City Clerk City
Ukiah
City Council

15.0 June 22
Kristine Lawler City Clerk
City Ukiah
Signature

Agenda Item No: 12.a.

MEETING DATE/TIME: 6/15/2022
ITEM NO: 2022-1757

AGENDA SUMMARY REPORT
SUBJECT: Approval and Adoption of 2022-23 Fiscal Year City Budget through Resolution, Five-Year Capital Improvement Plan, the Gann Limit Resolution, and Budget Agreement with the Ukiah Valley Sanitation District.

DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director PRESENTER:

Sage Sangiacomo, City Manager
Dan Buffalo, Finance Director
Mary Horger, Financial Services Manager
ATTACHMENTS:

1. FY 22-23 Budget Resolution

2. CIP -5 year-FYE 2023 - Final

3. Vehicle & Heavy Equipment Request & Justification Forms

4. Gann Limit Resolution 2023

5. Budget Approval Agreement, FY 2023 draft

6. Budget Changes
Summary: The Council will consider for approval and adoption through resolution the City budget for the 20202-23 fiscal year, the City's Five-Year Capital Improvement Program Plan, the City's Gann Limit for the 2022-23 fiscal year, and the wastewater budget agreement with the Ukiah Valley Sanitation District for 2022-

23. Background: Presented here is the operating and capital budget for the City of Ukiah and related documents for the fiscal year 2022-23. This is the final step in the budget development and adoption process.

As part of this packet, the following are provided:

1. Budget unit pages (OpenGov stories). The Finance Department continues to enhance the usability and navigation of the budget document, turning to the OpenGov platform to deliver the budget document in its entirety. Budget units (departments and divisions) are presented in a standardized format in what are called "stories." They are dynamic, navigable web pages designed to be read electronically through a web browser.

They offer the reader drill down features so that data can be presented as generally or as granularly as desired.

The best way to access stories is by clicking this link and finding each subsequent link in the table of contents:
https://stories.opengov.com/ukiahca/published/D1CYjww-IK This page is the cover of the budget document (in draft), including a table of contents at the bottom. Each budget story can be accessed by clicking on its respective link in the table of contents. As the budget document is further developed, links will be activated for any reader to examine.

The OpenGov platform is best viewed through the Google Chrome web browser. It is a free application and can be found at the following link, complete with download and installation instructions.

https://www.google.com/chrome/
Discussion: To adopt the budget, Council will approve and adopt:

1. Budget Resolution (Attachment 1) approving the annual City of Ukiah Budget for Fiscal Year 2022-23.

2. Five-year capital improvement program schedule (Attachment 2) and the Vehicle & Heavy Equipment Justifications (Attachment 3) - resolution not required.

3. The Appropriations (Gann) Limit calculations and associated resolution (Attachment 4). This information is part of the overall budget document.

4. Budget Agreement with the Ukiah Valley Sanitation District for FY 2022-23 (Attachment 5), including preliminary cost sharing splits, which will be further revised and updated at a later Council meeting in August. This agreement is presented in substantial form. Staff is requesting Council approve and adopt it as such and authorize the City Manager to complete any final negotiated changes and sign the agreement. No further substantive changes are anticipated.

5. Budget Changes document outlining any budgetary changes since the Budget Hearings on June 1 & June 2, 2022.

Recommended Action: Taken Separately:

1. Approve and adopt budget resolution for the fiscal year 2022-23,

2. Approve and adopt Gann Limit resolution for fiscal year 2022-23,

3. Approve (in substantial form) and authorize City Manager to sign fiscal year 2022-23 budget agreement with the Ukiah Valley Sanitation District,
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.:N/A
COORDINATED WITH: N/A

Attachment 1
RESOLUTION NO. 2022 -00

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROPRIATING FUNDS FOR THE GENERAL FUND AND OTHER FUNDS IN THE FISCAL YEAR 2022-23 BUDGET WHEREAS, the Ukiah Municipal Code requires the City Manager to prepare and submit an Annual Budget to the City Council for its approval; and WHEREAS, it is good management practice to have comprehensive operating and capital improvement budgets to implement the various policies, programs and projects of the City Council, and the City Council has established a policy to review, adopt, and provide multiple updates to Fiscal Year (FY) Budgets; and
WHEREAS, on June 1, 2022, the City Council reviewed Draft FY 2022-23 revenue and expenditures for all budgeted governmental (including the general fund), proprietary, and fiduciary funds; and
WHEREAS, on June 2, 2022, the City Council reviewed Draft FY 2022-23 revenue and expenditures for the departmental budget units and capital improvements; and NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Ukiah does hereby adopt the budget for the General Fund and other budgeted funds for Fiscal Year 2022-23.

NOW THEREFORE BE IT FURTHER RESOLVED that,

1. Funds are appropriated at the Fund level for total expenditures, transfers and other uses as summarized in Exhibit A, attached hereto;

2. Transfers between funds are authorized as summarized in Exhibit B, attached hereto;

3. The FY 2022-23 Budget provides detail to the sources and uses of the authorized appropriations by fund and the final adopted document is incorporated herein by reference;

4. The Council has not made any changes to its financial management and budget policies since the last fiscal year (2021-22) and, accordingly, all existing policies are in effect; and

5. The open encumbrances outstanding at year-end are hereby designated as reserved in fund balance or working capital and appropriated July 1, 2022 for the 2022-23 fiscal year.

PASSED AND ADOPTED this ___ day of June 2022, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Jim Brown, Mayor
ATTEST:
________________________________
Kristine Lawler, City Clerk

Attachment “Exhibit B” to Resolution 2022- _____

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
JULY 2022

FACILITIES/BUILDINGS/LAND
Airport
Start End 22/23 23/24 24/25 25/26 26/27
Fencing at Airport Fencing is needed at the North East corner of the airport property. Airport Airport 77725200.521 00 18348 N/A Greg Owen [email protected] 1403 South State Street Facilities/  Buildings/Land New 2022 2023 Airport Fund Yes Current  Revenues  $ 30,000   $               30,000  Reviewed $                ‐ $                 30,000 $  ‐ $  ‐ $                ‐ ‐$                 $               30,000 COMMUNITY SERVICES DEPARTMENT
Totals Comments City Council Status
SUB‐TOTAL:

Project Name Project Description Department Division Org/Object P
r
oj
e
c
t
N
u
m
b
e
r
Allocation to
Multi‐funds Project Contact Name Project Contact Email Project Location Improvement Type Project Status Project
Timeline Funding Source
Funding
Identifie dFunding Type Funding Type Add'l Comments Costs to date Start End 22/23 23/24 24/25 25/26 26/27
McGarvey Park Pathways Pathways deteriorating beyond repair, need to be replaced. Community  Services Parks 30022200.802 20 18116 N/A Jarrod Meyer [email protected] 310 Dora Street Facilities/  Buildings/Land New 2024 2025 TBD No New Revenues Fiscal Year Allocation TBD  $ ‐ Moved from FYE 22.  Moved from FYE 24. Prioritization and funding source(s) under review.  Estimated cost is  $75k.  Exploring the Urban Greening Grant for possible funding. Reviewed McGarvey Park Irrigation Replace Irrigation System Plan Community  Services Parks 30022200.802 20 18103 N/A Jarrod Meyer [email protected] 310 Dora Street Facilities/  Buildings/Land New 2022 2024 TBD No New Revenues Fiscal Year Allocation TBD  $                 10,000   $               10,000 Moved from FYE 24.  Moved from FYE 22.  Suggest $10k for new landscape plan before moving irrigation and repaving paths. Prioritization and funding source(s) under review.  Estimated cost is $10k for new landscape/irrigation plan, $100k for construction of irrigation, plantings, and repaving paths.  $10k recommended for now.

Reviewed
Pool Pump House The pool pump house pool is in need of replacement due to age and general deterioration of the building. Community  Services Parks 10022100.802 20 18012 N/A Jarrod Meyer [email protected] 511 Park Boulevard Facilities/  Buildings/Land Deferred 2021 2023 TBD No New Revenues Fiscal Year Allocation TBD  $ ‐ Project was formerly called "Pool Block House". Looking for funding. Moved from starting FYE 21. Prioritization  and funding source(s) under review.  Estimated cost is $250k. Reviewed Riverside Park State grant to provide some grading, flood surveying, debris removal and planting. Community  Services Parks 30522250.802 20 18014 N/A Jarrod Meyer [email protected] 1281 East Gobbi Street Facilities/  Buildings/Land In Progress 2018 2021 Grant Yes New Revenues Grant funded.  $       179,592   $              832,005   $             832,005 RFP for design process is complete 12/2018;  Hydrology studies and CEQA complete. Work expected to start in late spring or early summer, with expectation of project completion in FYE 22. Most recent schedule indicates bidding in the fall of 21.  Moved from FYE 22.  Master plan complete, CEQA review close to finished.  Construction anticipated to start in Summer with project completion due 12/31/22.

Reviewed
Wagenseller Park Plan Park master plan needed once a site is identified. Community  Services Parks 30022200.802 20 18063 N/A Neil Davis [email protected] Orchard and Brush Street Facilities/  Buildings/Land New 2022 2023 Capital Projects No New Revenues Potential for Prop 68 funding.  $ ‐ Location and funding source(s) under review; Need to explore grant funding. Department estimate/request is  $3‐5 million. Reviewed Wagenseller Park  Development  In 2017 the Community Development Department began work on a Wagenseller Park Feasibility Analysis. It has been determined through the analysis and other surveys a park is needed in the Wagenseller area. Extensive landscaping, equipment purchase and installation needed. Community  Services Parks 30022200.802 20 18063 N/A Neil Davis [email protected] Orchard and Brush Street Facilities/  Buildings/Land New 2023 2024 Capital Projects No New Revenues Staff will continue to seek grant  funding for development.   Potential for Prop 68 funding.  $          875,000   $             875,000  Working with RCHDC to determine location along with seeking grant funding.  Reduced the amount from  $950k, to break out the Master Plan into a separate line item.  Moved from FYE 23. Reviewed Todd Grove Park and Pool
Recreation Facility
Addition of Recreation Building to the Pool Facility where the unusable kiddie pool is. This will eliminate the Splash Pad and Day Camp Office projects from this CIP list. Facility will serve Day Camp, Recreation Classes, FacilityRentals, Trainings, Meetings, Youth Sports Practices and Green Room for Concerts.

Community
Services
Parks/Aquatics/Rec
reation
30022200.802
20 TBD N/A Jake Burgess [email protected] 511 Park Boulevard Facilities/  Buildings/Land New 2021 2022 Grant Funded No New Revenues Fiscal Year Allocation TBD  $ ‐ New project which will eliminate duplication and serve multiple divisions and functions.  Prioritization and  funding source(s) under review.  Estimated cost is $1 million. Reviewed Civic Center Front of Building
Eeplacement of Tile, Clean and
Paint
Tile missing and/or broken, front of building needs cleaning and painting. Community  Services Building & Grounds  Maintenance 20824700.802 20 18106 N/A Kerry Randall [email protected] 300 Seminary Avenue Facilities/  Buildings/Land In Progress 2021 2022 General Yes New Revenues Utilizing Building Fund Reserves.  $ 80,000   $               80,000  The Civic Center Buildings have been power washed/cleaned.  Project deferred. Moved $45k from FYE 20, and  moved $35k from FYE 21 due to COVID‐19.  Combined budget for FYE 22 and FYE 23 into one budget for FYE 22.  Moved from FYE 22. Reviewed Civic Center Bathroom Tile The tiles in the bathrooms at the Civic Center have come loose and are creating a tripping hazard.  Tile needs to be removed and replaced.  Cement floor needs to be treated to exclude calcium intrusion. Community  Services Building & Grounds  Maintenance 20824700.802 20 18107 N/A Kerry Randall [email protected] 300 Seminary Avenue Facilities/  Buildings/Land Deferred 2021 2022 General Yes Current  Revenues Utilizing Building Fund Reserves.  $ 35,000   $               35,000  Moved to FYE 22 due to COVID‐19.  Moved from FYE 22. Reviewed Civic Center Roof Replacement Roof and skylights are showing signs of failure.  Failed over dispatch and a temporary tarp roof was implemented. Community  Services Building & Grounds  Maintenance 20822500.802 20 18319 N/A Kerry Randall [email protected] 300 Seminary Avenue Facilities/  Buildings/Land New 2022 2023 Internal  Allocations Yes New Revenues Indirect cost allocation.  $              100,000   $          100,000   $          100,000   $       100,000   $             400,000  Department estimates roof replacement/repair cost at $400,000; Capitalize costs over the next 4 years.    Reviewed Civic Center Police Parking Cover
Insulation Replacement The insulation in the exterior parking cover has failed that cover the public safety vehicles.  To protect police vehicles and improve aesthetics. Community  Services Building & Grounds  Maintenance 20824700.563 00 18320 N/A Kerry Randall [email protected] 300 Seminary Avenue Facilities/  Buildings/Land New 2024 2025 Internal  Allocations No New Revenues 35,000 $                   $               35,000  Reviewed Civic Center HVAC Replacement HVAC units are aging and failures are imminent.   Community  Services Building & Grounds  Maintenance 20822500.563 00 TBD N/A Kerry Randall [email protected] 300 Seminary Avenue Facilities/  Buildings/Land New 2024 2025 Internal  Allocations No New Revenues  $            50,000   $            50,000   $          50,000   $          50,000   $             150,000  Replace two units per year Reviewed Civic Center Lunch Room Floor
Replacement Replace floor in lunch room due to water intrusion from bathroom leak. Community  Services Building & Grounds  Maintenance 20822500.563 00 TBD N/A Kerry Randall [email protected] 300 Seminary Avenue Facilities/  Buildings/Land New 2024 2025 Internal  Allocations No New Revenues  $            10,000   $               10,000  Reviewed Bank of America Building
Acquisition, Renovation, and
Services Relocation
Procurement of BofA building on S. State, rehabilitation, service relocation, and reconfiguration of Civic Center. Community  Services Building & Grounds  Maintenance 20824700.802 20 18176 N/A Shannon Riley [email protected] 501 South State Street Facilities/  Buildings/Land In Progress 2020 2022 External  Financing Yes New Revenues Purchase Completed FY 2021;  Rehabilitation Costs TBD, Funded  by Series 2020A Bond  $       762,562   $           1,326,679   $         1,326,679  Council has approved acquisition of building and is aware of estimated rehab costs.  Council still needs to  review master plan, including transfer of services and reconfiguration of Civic Center admin.  Moved from FYE  22.  Revised amount from $1,623,233 due to current available bond funds. Reviewed Security Fencing at Ukiah Police
Department
Parking/Entrance/Exit Areas
Currently the Ukiah Police Department parks their vehicles, enters and exits the station on the south side of the Civic Center. This area is unsecured and a high security risk to those entering and exiting the building & vehicles.

Securing the area with fencing and gates that only UPD and Staff have access to will provide the necessary safety needed for the UPD. Fencing and a gate would be installed near the entrance at Oak Street, follow the driveway to the Civic Center building.  An additional gate would be installed near the Fire bay doors closer to Dora Street and run down the driveway back toward Oak Street.

Community
Services
Building & Grounds
Maintenance
20822500.802
20 18187 N/A Kerry Randall [email protected] 300 Seminary Avenue Facilities/  Buildings/Land New 2025 2026 New Revenues No New Revenues Fiscal Year Allocation TBD  $ ‐ Prioritization and funding source(s) under review; Department estimate/request is $200,000; Project is  contingent on the identification of a non General Fund source.  Moved from FYE 21 due to COVID‐19. Moved  from FYE 22 due to COVID‐19 and funding restriction. Reviewed Carpet Replacement ‐ Police
Department Offices The carpet in the Police Department offices is extremely worn with spots that can no longer be removed, along with some areas that are torn. Community  Services Building & Grounds  Maintenance 20822500.802 20 18176 N/A Kerry Randall [email protected] 300 Seminary Avenue Facilities/  Buildings/Land New 2021 2022 Internal Service Yes New Revenues Funded by Series 2020A Bond  $ 51,000   $               51,000  Moved from FYE 21 due to COVID‐19. Part of larger Civic Center service relocation and reconfiguration project.  Moved from FYE 22. Reviewed Observatory House Sewer
Lateral Replace sewer lateral connection at the Observatory House. Community  Services Building & Grounds  Maintenance 30222220.563 00 18321 N/A Kerry Randall [email protected] 432 Observatory Avenue Facilities/  Buildings/Land New 2022 2023 General Yes New Revenues  $ 15,000   $               15,000  Existing sewer lateral has a 90 degree turn and is causing regular sewage backups. Reviewed Observatory House and
Buildings Exterior Paint Paint, repair and replace trim as needed. Community  Services Building & Grounds  Maintenance 30222220.563 00 18322 N/A Kerry Randall [email protected] 432 Observatory Avenue Facilities/  Buildings/Land New 2022 2023 General Yes New Revenues  $ 20,000   $               20,000  House paint has deteriorated and must be repainted to retain the integrity of the wood siding and trim.  Historic Observatory also in need of maintenance. Reviewed Observatory House ADA Ramp Replace temporary ADA ramp built ten years ago with a permanent ADA ramp. Community  Services Building & Grounds  Maintenance 30222220.563 00 18323 N/A Kerry Randall [email protected] 432 Observatory Avenue Facilities/  Buildings/Land New 2022 2023 General Yes New Revenues  $            15,000   $               15,000  Priority item for building code compliance. ReviewedPicnic Area at Todd Grove Park The Todd Grove picnic area is in need of replacing the asphalt surface area, barbeque and tables.  There is currently $50,000 in Park Development Funds 25100000.39044 to begin planning and design of the area.  Community  Services Parks 30022200.802 20 18013 N/A Jarrod Meyer [email protected] 600 Live Oak Avenue Facilities/  Buildings/Land New 2021 2022 Capital Projects Yes New Revenues Utilizing Park Development funds  and General Funds.  Will also be  seeking grant funding.  $              100,000   $             100,000  Moved to FYE 22 due to COVID‐19. Increased from $50k.  Moved to FY23 due to potential funding exploration  with CalTrans Clean CA Grant.  Reviewed Playground Equipment
Replacement ‐ Oak Manor Replacement of this equipment is necessary, due to the age and high usage of this equipment, as well as safety concerns.  Staff will be seeking grant funds to assist with the cost.  Community  Services Parks 30322230.801 00 18010 N/A Jarrod Meyer [email protected] 500 Oak Manor Drive Facilities/  Buildings/Land New 2022 2023 Grant No New Revenues Seeking grant funding.  $              100,000   $             100,000  Staff applied for Prop 68 funds for park renovations including new playground equipment. Awards have not been announced. Reviewed Softball Fields Restroom
Concession Building Roof
Replacement
Replace roof at softball fields. Community  Services Parks 30022210.802 20 18110 N/A Jarrod Meyer [email protected] 901 River Street Facilities/  Buildings/Land New 2020 2021 TBD No New Revenues Fiscal Year Allocation TBD  $ ‐ Prioritization and funding source(s) under review.  Roof currently has some leakage and panels are pealing up.    Staff is currently evaluating the project.  Need to explore grant funding. Department estimate/request is  $50,000 Reviewed Softball Fields Irrigation
Replacement Replace irrigation at softball fields. Community  Services Parks 30022200.802 20 TBD N/A Jarrod Meyer [email protected] 901 River Street Facilities/  Buildings/Land New TBD No New Revenues Seeking grant funding.  $ ‐ Irrigation system is inefficient and difficult to control coverage to maintain healthy turf.  Needed to remain  competitive for tournaments and reduce liability. Need to explore grant funding. Department estimate/request  is $500,000. Reviewed Skate Park Security Fence Replace front‐facing fence with an equally decorative, less vandalism prone, more secure fencing. Community  Services Parks 30022200.802 20 18324 N/A Jarrod Meyer [email protected] 901 River Street Facilities/  Buildings/Land New TBD No New Revenues Seeking grant funding.  $ ‐ Current fence easily broken to allow after‐hour access.  Frequent repairs and lack of security with current fence.   Department estimates project cost at $40,000. Reviewed Skate Park Phase 2 ‐ Back Lot
Development Develop additional area for meeting, band stand, viewing platforms.  Install lighting. Community  Services Parks 30022200.802 20 TBD N/A Jarrod Meyer [email protected] 901 River Street Facilities/  Buildings/Land New TBD No New Revenues Seeking grant funding.  $ ‐ Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $250,000 Reviewed Museum Exterior Painting Museum exterior is in need of painting to ensure on‐going protection of the wood surface. According to staff it has been close to ten years since last exterior painting. Major benefits include the protection of a major City asset and the maintaining of the beauty of the building for the public. Community  Services Museum 10022700.563 00 18023 N/A David Burton [email protected] 431 South Main Street Facilities/  Buildings/Land Deferred 2022 2023 TBD No New Revenues Seek funding assistance.  $ 40,000   $               40,000   Seek alternate funding.  Moved from FYE 21. Increased from $35k.  This maintenance needs to happen this  year.  Trim around windows and doors are going to fail and need to be replaced if maintenance is deferred.  Reviewed Security Cameras at Museum Outdoor security cameras for protection of property. Community  Services Museum 10022700.541 00 18111 N/A Neil Davis [email protected] 431 South Main Street Facilities/  Buildings/Land Deferred 2022 2023 TBD No New Revenues Seek funding assistance.  $            20,000   $               20,000  Seek alternate funding.  Budget moved from FYE 21, and increased from $14k.  Moved from FY 22 and again in  FYE 23 due to higher priorities. Reviewed Conference Center Exterior
Painting Building exterior needs painting Community  Services Ukiah Valley  Conference Center 73022600.563 00 18112 N/A Kerry Randall [email protected] 200 South School Street Facilities/  Buildings/Land New 2024 2025 Enterprise No New Revenues  $            45,000   $               45,000  Funding not secured, planning for routine maintenance. Moved from FYE 21.  Moved from FYE 23. Reviewed Conference Center Floor Repair Lobby tiles are loose and missing, becoming a safety hazard, need to be replaced. Community  Services Ukiah Valley  Conference Center 73022600.563 00 18113 N/A Kerry Randall [email protected] 200 South School Street Facilities/  Buildings/Land Deferred 2024 2025 Enterprise Yes Current  Revenues  $            15,000   $               15,000  A lime intrusion has lifted tiles from conference center foyer. Moved from FYE 20 due to COVID‐19. Moved from  FYE 22 due to COVID‐19. Reviewed Conference Center Security
Cameras Install new security cameras inside and outside the building. Community  Services Ukiah Valley  Conference Center 73022600.541 00 18114 N/A Kerry Randall [email protected] 200 South School Street Facilities/  Buildings/Land New 2024 2025 Enterprise No New Revenues  $            25,000   $               25,000  Looking for funding.  Split out cameras as it's own project.  Moved from FYE 23 due to COVID‐19.  Reduced  amount from $100k, and moved to FYE 24. Reviewed Conference Center Security  Security keyless door lock entry. Community  Services Ukiah Valley  Conference Center 73022600.802 20 18189 N/A Kerry Randall [email protected] 200 South School Street Facilities/  Buildings/Land New 2024 2025 Enterprise No New Revenues  $            30,000   $               30,000  Recent theft and safety concerns. Split out the cardlock from the cameras. Moved from FYE 21 due to COVID‐ 19. Moved from FYE 22 due to COVID‐19. Reviewed Conference Center Bathroom
Repair Replace bathroom counter tops and sinks. Community  Services Ukiah Valley  Conference Center 73022600.563 00 TBD N/A Kerry Randall [email protected] 200 South School Street Facilities/  Buildings/Land New 2024 2025 Enterprise No New Revenues  $            25,000   $               25,000  Moved from FYE 22 due to COVID‐19. Reviewed Conference Center HVAC
Replacement Replace aging HVAC at the UVCC before they fail and the rooms are unusable or emergency repairs become prohibitively expensive. Community  Services Ukiah Valley  Conference Center 73022600.563 00 18326 N/A Kerry Randall [email protected] 200 South School Street Facilities/  Buildings/Land New 2022 2023 Enterprise No New Revenues  $ 35,000   $               35,000  Reviewed Conference Center Kitchen
Grease Trap Interceptor Install grease trap interceptor to meet code requirements. Community  Services Ukiah Valley  Conference Center 73022600.563 00 18327 N/A Kerry Randall [email protected] 200 South School Street Facilities/  Buildings/Land New 2022 2023 Enterprise No New Revenues  $ 15,000   $               15,000  Reviewed $        942,154 $            2,794,684 $       1,085,000 $          275,000 $        150,000 $          50,000 $          4,304,684 Costs to date
SUB‐TOTAL:

Project Name Project Description Department Division Org/Object P
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oj
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c
t
N
u
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e
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Allocation to
Multi‐funds Project Contact Name Project Contact Email Project Location Improvement Type Project Status Totals Comments City Council Status Project
Timeline Funding Source
Funding
Identifie dFunding Type Funding Type Add'l Comments
ELECTRIC UTILITY DEPARTMENT
Start End 22/23 23/24 24/25 25/26 26/27
Electric Utility Service Center ‐
Remodel & Facility
Improvements
Provides offices and warehouse facilities for the Electric Utility Dept. to better serve the community. Currently offices are located in 40 year old temporary modular buildings with no foundation. The electrical construction andmaintenance materials are stored  in an  uninsulated unsealed tin building.

Electric Utility
Department
Administration 80126100.802 20 17023 N/A Cindy Sauers [email protected] 1350 Hastings Road Facilities/  Buildings/Land In Progress 2017 2024 Enterprise Yes New Revenues Mostly covered by Series 2022  Electric Revenue Bonds $      750,000 3,033,405 $                 $             750,000  Expanded scope including re‐roof task.  Reduced FYE 20 by $1.550 mil and moved into FYE 21.  Project is  currently out to bid.  Increased FYE 22 from $120k, and FYE 23 from $30k. Project is 60% complete.  Supply  chain issues with electrical equipment.  Delayed.  Moved $750k to FYE 23 for interior improvements. Reviewed Renewable Resource
Development ‐ Solar Renewable energy development for the Utility’s resource portfolio in meeting the States green energy mandates. Electric Utility  Department Administration 80126100.802 20 ECC01 N/A Cindy Sauers [email protected] 1350 Hasting Road Facilities/  Buildings/Land  In Progress  2018 2025 Enterprise Yes Current  Revenues $             1, 2,000,000 $        1, 500,000 $        1, 000,000 $      000,000  $         5,500,000  Rebudgeted to insure replacement roofing system meets building, solar and grading requirements. Moved $1.2  mil out of FYE 20, and moved into FYE 21.  Increased FYE 22 and FYE 24 from $50k, reduced FYE 25 from $1 mil.  Pushed to 22/23 fiscal year, and increased overall amount from $2,750,000 due to size of Hasting solar system. Reviewed Hydroelectric Plant Warehouse,
Shop and Restroom Needed to store hydro specialized plant materials, spare parts, provides staff workspace and restroom/sink facilities. Electric Utility  Department Technical Services 80126100.802 30 18038 N/A Cindy Sauers [email protected] 1229 Lake Mendocino  Drive Facilities/  Buildings/Land  In Progress  2018 2022 Enterprise Yes New Revenues Series 2022 Electric Revenue Bonds 225,000 $                 $             225,000  Moved from FYE 21 due to COVID‐19. Received approval from Army Corp to tie into water line.  Pushed to  22/23 FY and increased funding due to inflation. Reviewed Substation Site Development  Evaluate the need and sites available to construct a future electrical substation to serve future loads based on planning forecasts of the City's growth. Electric Utility  Department Technical Services 80126100.802 30 18046 N/A Cindy Sauers [email protected] TBD Facilities/  Buildings/Land  New  2020 2023 Enterprise Yes Current  Revenues $          300,000  $             300,000  $20k moved from FYE 21, and $300k from FYE 22 due to COVID‐19.  Moved to 23/24 due to heavy workload. Reviewed Material Storage Yard Purchase of land for material storage yard.  Electric Utility  Department Administration 80126100.802 10 18263 N/A Cindy Sauers [email protected] TBD Facilities/  Buildings/Land  New  2021 2023 Enterprise Yes Current  Revenues $               150,000  $             150,000  Moved from FYE 22.       Reviewed $      3,125,000 3,033,405 $             1, $        1, 800,000 $        1, 000,000 $      ‐$                 6, 000,000 $           925,000 Org/Object Costs to date Totals Comments City Council Status SUB‐TOTAL:

Project Status
Project
Timeline Funding Source
Funding
Identifie dFunding Type Funding Type Add'l Comments Project Number Allocation to  Multi‐funds Project Name Project Description Department Division Project Contact Name (s)  Project Contact Email (s)  Project Location Improvement Type *Refer to last page of this document for definition of terms used. PAGE 1 ATTACHMENT 2

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
JULY 2022
FIRE AUTHORITY
Start End 22/23 23/24 24/25 25/26 26/27
South Station Replacement
The South Station (Station‐681) has surpassed its useful life span as the facility infrastructure no longer meets the needs of the UVFA as current staffing levels have outgrown the existing living space. Station‐681, initially a California Highway Patrol station, was converted into a fire station and designed to house one full‐time staff member; UVFA currently staffs the station with three full‐time team members per day (24‐hours). Additionally, as UVFA grows, it is anticipated that a full‐time ambulance with another two full‐time team members will be there per day in the foreseeable future. Station‐681's current footprint would not be equitable or appropriate for use or a remodel due to size. Complete replacement of the station is necessary, also a consideration for station location, selecting a strategic location to give the most optimal service to the Ukiah Valley.

Fire Authority District 91521400.802 20 18334 N/A Doug Hutchison [email protected] m 1500 South Street/141  Lovers Lane Facilities/  Buildings/Land New 2021 2022 TBD No New Revenues Seeking grant funding.  $                       ‐   Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request  is $10 million. Reviewed North Station Replacement
The North Station (Station‐683) has surpassed its useful life span as the facility infrastructure no longer meets the needs of the UVFA as current staffing levels have outgrown the existing living space and equipment storage.

Station‐683 was purchased as a temporary solution to have equipment and personnel stationed in the north end of Ukiah Valley for strategic planning and deployment of services. UVFA currently staffs the station with three full‐time team members per day (24‐hours). As with all other UVFA stations, it is anticipated that a full‐time ambulance with another two full‐time team members will be there per day in the foreseeable future. Station‐683's currentfootprint would not be equitable or appropriate for use or a remodel due to size. Complete replacement of the station is necessary, also a consideration for station location, selecting a strategic location to give the most optimalservice to the Ukiah Valley.

Fire Authority District 91521400.802 20 18335 N/A Doug Hutchison [email protected] m 1500 South Street/141  Lovers Lane Facilities/  Buildings/Land New 2021 2022 TBD No New Revenues Seeking grant funding.  $                       ‐   Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request  is $10 million. Reviewed Central Station Retrofit
The Central Fire Station (Station‐682) is in need of upgrades and retrofit. Station‐682, until recently, was used as equipment storage and base of operations for volunteers, along with housing the On‐Duty Duty Officer. It currently is staff with the Duty Officer and one full‐time ambulance staffed by two team members per day (24‐hours). Retrofits and upgrades are needed for bedrooms, bathrooms, office space, kitchen, living space, apparatus bay, theexterior (including roof repairs), heating and cooling systems, and installing security measures to protect the facility and fire equipment. These upgrades/retrofits will maintain the building's footprint utilizing a change in layoutto accommodate the Department's current and future needs as it is anticipated that additional staffing (fire/EMS) will be added in the foreseeable future.

Fire Authority City  10021210.802 20 18336 N/A Doug Hutchison [email protected] m 1500 South Street/141  Lovers Lane Facilities/  Buildings/Land New 2021 2022 TBD No New Revenues Seeking grant funding.  $                       ‐   Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request  is $850,000 Reviewed Training Tower Grounds
The County of Mendocino received a large sum of funds from PG&E as part of the restitution settlement. As part of the settlement agreement, the County has set aside funds for fire service training; thus, the County of Mendocino is purchasing a sizeable 5‐story training tower for the Fire Services in Mendocino County. An MOU is currently being created between the County of Mendocino and Ukiah City to maintain the training facility. Thisfacility and grounds have the ability to serve multiple departments within the municipality (Fire, Police, Utilities, etc.) for training purposes. With the placement of the tower, the grounds (i.e., pavement, water system, electric,additional training props, etc.) will be the city's responsibility.

Fire Authority City 10021210.802 20 18337 N/A Doug Hutchison [email protected] m 1500 South Street/141  Lovers Lane Facilities/  Buildings/Land New 2021 2022 TBD No New Revenues $399,971 from PG&E Settlement  Funds for Tower  $       399,971   $                 25,000   $             424,971  The $399,971 for the tower purchase is covered by the grant and $25k is for initial site work to prepare the site  for installation.   **Additional site work and improvements will likely be necessary depending on final location  and needs.**    Reviewed Training Room ‐ Central Station
The Training Room and the Central Fire Station (Station‐682) require upgrades and retrofitting. The central training room is currently the primary training classroom; it also serves as the Emergency Center of Operations (EOC) in a catastrophic event for the city or surrounding area. As technology has rapidly changed, the room needs to be upgraded to match the changes to give our team members the tools needed to complete our mission. Additionally,UVFA identified an issue with the availability or lack of training relying on outside resources. After identifying the problem, strategic planning was put into place to bring our team members the necessary and required training in‐house, thus requiring upgrades. Upgrades include tables, chairs, audio, video, internet accessibility, phone systems (including 911 operability), internal & external communication capabilities, whiteboards, planning boards, etc.

Fire Authority City 10021210.802 20 18338 N/A Doug Hutchison [email protected] m 1500 South Street/141  Lovers Lane Facilities/  Buildings/Land New 2021 2022 TBD No New Revenues Seeking grant funding.  $                       ‐   Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request  is $50,000. Reviewed $         25,000 399,971 $                  ‐ $                    ‐ $                    ‐ $                 ‐ $                 $             424,971 Funding
Identifie dFunding Type Funding Type Add'l Comments Costs to date Totals Comments City Council Status SUB‐TOTAL:

Project Name Project Description Department Division Org/Object Pr
oje
ct
Nu
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Allocation to
Multi‐funds Project Contact Name (s)  Project Contact Email (s)  Project Location Improvement Type Project Status Project
Timeline Funding Source
PUBLIC WORKS DEPARTMENT
Start End 22/23 23/24 24/25 25/26 26/27
Corporation Yard Renovation
Project Complete renovation of existing Corporation Yard, teardown of all accessory buildings and build new structures for Streets, Water & Sewer staff and whatever else is deemed necessary from study. Public Works Corporation Yard 20824300.802 20 18190 N/A David Kirch [email protected] 1320 Airport Road Facilities/  Buildings/Land New 2022 2023 Series 2022 Lease  Revenue Bonds Yes New Revenues  $         13,500,000   $       13,500,000  Needs Assessment for Corp Yard Facility  Moved from FYE 21 due to COVID‐19. Moved from FYE 23.  Estimated  cost in 21/22 is for plans and specs/study work. Reviewed SUB‐TOTAL: $                 13, ‐ $           ‐ 500,000 $                    ‐ $                    ‐ $                 ‐ $                 13, $         500,000 Funding Source Funding Type Add'l Comments Costs to date Totals WATER RESOURCES DEPARTMENT
Project Name Project Description Department Division Org/Object Pr
oj
ect
Nu
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Allocation to
Multi‐funds Project Contact Name (s)  Project Contact Email (s)  Project Location Improvement Type Project Status Funding Type Comments City Council Status Project
Timeline
Funding
Identified
Start End 22/23 23/24 24/25 25/26 26/27
Upgrade HVAC Units on
Buildings ‐ WTP Due to aging infrastructure upgrades are needed to the HVAC system at the Water Treatment Plant Water  Resources Water Treatment  Plant 82027111.563 00 18349 N/A David Kirch [email protected] 935 River Street Facilities/  Buildings/Land New 2022 2023 Enterprise Yes Current  Revenues  $                 70,000   $               70,000  Reviewed Well 3 Improvements Improve Well 3 building enclosure. Water  Resources Water Treatment  Plant 82227113.802 20 TBD N/A Shelly Waganet [email protected] Vichy Springs Road Facilities/  Buildings/Land New 2025 2026 Enterprise Yes Current  Revenues  $       150,000   $             150,000  Reviewed Replace Roof at WTP Replace roof at the Water Treatment Plant. Water  Resources Water Treatment  Plant 82227113.802 20 TBD N/A Shelly Waganet [email protected] m 935 River Street Facilities/  Buildings/Land New 2025 2026 Enterprise Yes Current  Revenues  $       100,000   $             100,000  Reviewed Replace Roof at Pump Station Roof replacement at the high service pump station. Water  Resources Water Treatment  Plant 82227113.802 20 TBD N/A Shelly Waganet [email protected] m 935 River Street Facilities/  Buildings/Land New 2026 2027 Enterprise Yes Current  Revenues  $          50,000   $               50,000  Reviewed $                ‐ $                  ‐ 70,000 $                    ‐ $                    $         50,000 250,000 $           $             370,000 TOTALS FOR FACILITIES/BUILDINGS/LAND : $      19,544,684 4,375,530 $           2, $        1, 885,000 $        1, 275,000 $      100,000 400,000 $         25, $         554,655 Project
Timeline Funding Source
Funding
Identified Funding Type Funding Type Add'l Comments Costs to date Allocation to  Multi‐funds Project Contact Name (s)  Project Contact Email (s)  Project Location Improvement Type Project Status SUB‐TOTAL:

Project Name Project Description Department
FINANCE DEPARTMENT
INFORMATION TECHNOLOGY
Division Org/Object
Pr
oje
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Nu
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Totals Comments City Council Status
Start End 22/23 23/24 24/25 25/26 26/27
Redundant Internet Gateway
(Fall‐over Load Balancer)
Our current AT&T Internet gateway provides service to all of the City of Ukiah departments for Internet access, as well as Public Safety access to law enforcement websites and other important services. If service fails, we do nothave a failover scenario in place. A failover scenario would involve an additional Internet Gateway with a different Internet service provider (ISP). If one ISP fails, the gateway would failover to the alternate one available. Thiswould ensure service availability, virtually 100% of the time.

Finance IT 20913900.801 00 17046 N/A Ryan Burkhart [email protected] 300 Seminary Avenue Information Technology Ongoing 2021 2023 Internal Service Yes Current  Revenues  $                 24,200   $               24,200  Moved from FYE 21  due to COVID‐19. Reduced FYE 22 amount from $166,800, and FYE 23 from $48,400.  This  is contingent on our Cloud Data and Server Migration in 21/22, which will determine necessary bandwidth for our current gateway.

Reviewed
Cisco Access Switch EOL
Replacement
These switches connect the City's computers, phones, printers, and Wi‐Fi units into the core infrastructure. The switches allow these devices to connect to the Internet and internal servers. They will be End‐Of‐Life and will nolonger be supported by the manufacturer. Finance IT 20913800.801 00 18100 N/A Ryan Burkhart [email protected] 300 Seminary Avenue Information Technology In Progress 2022 2023 Internal Service No Current  Revenues  $                 90,000   $            90,000   $             180,000  Reviewed Cisco Nexus Switch EOL
Replacement These switches are the center core of our network infrastructure. They serve as data conduits for all City of Ukiah operations. They will be end‐of‐life, as warranty and support runs out during this time‐frame. Finance IT 20913900.801 00 TBD N/A Ryan Burkhart [email protected] 300 Seminary Avenue Information Technology New 2024 2025 Internal Service No Current  Revenues  $          110,000   $             110,000  Reviewed Broadband for All City Sites Full City broadband connectivity expected by the end of the fiscal year 2023. Finance IT 20913900.543 20 TBD N/A Ryan Burkhart [email protected] 300 Seminary Avenue Information Technology New 2022 2023 Internal Service Yes New Revenues Seeking grant funding  $                       ‐   Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request  is not known at this time.    Reviewed Network Routers for All City
Sites End of Life Routers at all City sites need to be replaced, as these constitute security breaches from old firmware, etc.  Also, support is not available in case of outages. Finance IT 20913900.543 30 18328 N/A Ryan Burkhart [email protected] 300 Seminary Avenue Information Technology New 2022 2023 Internal Service Yes New Revenues  $                 20,000   $               20,000  Reviewed Wireless Mesh
This will provide a broadband wireless communication network for our Police Department across the Ukiah Valley, as well as provide Wi‐fi access for other departments and divisions. Site surveys will be required to establishback‐haul points which will accommodate multi‐point wireless antennas. A pilot site will begin Phase I, to establish the first back‐haul point for testing purposes. Phase II will establish the installation of additional multi‐pointwireless antennas, followed by the Wi‐Fi implementation that will supplement other City department projects.

Finance IT 20913900.543 30 18329 N/A Ryan Burkhart [email protected] 300 Seminary Avenue Information Technology New 2022 2023 Internal Service Yes New Revenues Seeking grant funding  $                       ‐    Reviewed $                ‐ $               134,200 $            90,000 $           ‐ 110,000 $                 ‐ $                 $             334,200 POLICE DEPARTMENT
Project
Timeline Funding Source
Funding
Identifie dFunding Type Funding Type Add'l Comments Costs to date Allocation to  Multi‐funds Project Contact Name (s)  Project Contact Email (s)  Project Location Improvement Type Project Status SUB‐TOTAL:

Project Name Project Description Department Division Org/Object Pr
oje
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Nu
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Totals Comments City Council Status
Start End 22/23 23/24 24/25 25/26 26/27
Police Department Computer
Aided Dispatch & Mobile Digital
Terminal Software
The Ukiah Police Department has been using the same Computer Aided Dispatch (CAD) platform since 1998. The provider of this CAD system changed ownership multiple times, since our initial purchase. Currently there are only6 agencies in the state using this system and it does not have standard functionality such as mapping. It is likely that this CAD system will be discontinued in the future. Fortunately, the current owner of this old system is ourRecords Management System provider and offers a modernization upgrade. This would allow for the seamless flow of information from our CAD system, Records Management System and our MDT’s. This modernization software would also provide a mapping component to our CAD and MDT software which is an industry standard now.

Police Police 10020210.543 30/.54320 TBD N/A Tracey Porter [email protected] 300 Seminary Avenue Information Technology New 2023 2026 General New Revenues May explore financing options.  $            90,325   $          180,651   $       220,617   $             491,593  Cost of project per Fiscal year may vary depending on start date, but total cost is identified.  Reviewed Police Department Server Room
Battery Backup
The Ukiah Police Department maintains a universal power supply, which is failing and past its life cycle. This UPS is a battery backup system which is needed to maintain phone and radio communications in our Emergency Dispatch Center in the event of a power outage and generator failure.   Police Police 10020210.541 00 18330 N/A Tracey Porter [email protected] 300 Seminary Avenue Information Technology New 2022 2023 General New Revenues    $                 28,727   $               28,727  Cost of project includes equipment and on site service and setup.  Reviewed $                ‐ $                 28,727 $            90,325 $          180,651 $         ‐ 220,617 $                 $             520,320 TOTALS FOR INFORMATION TECHNOLOGY : $                ‐ $               162,927 $          180,325 $          290,651 $         ‐ 220,617 $                 $             854,520 City Council Status
SUB‐TOTAL:

Project Location Improvement Type Project Status Funding Type Funding Type Add'l Comments Costs to date Totals Comments Project
Timeline Funding Source
Funding
Identified Project Description Department Division Org/Object Project Number Allocation to  Multi‐funds Project Name Project Contact Name (s)  Project Contact Email (s) *Refer to last page of this document for definition of terms used. PAGE 2

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
JULY 2022

INFRASTRUCTURE

AIRPORT
Start End 22/23 23/24 24/25 25/26 26/27
Runway 15‐33 Pavement
Reduction (Construction Phase
2)
Runway 15‐33 is currently 4,423 feet long and 150 feet wide. The project will reduce width to 75 feet. New pavement marking will be applied. New LED runway lighting will be installed, which was formerly identified as PC18159. Airport Airport 77825200.802 30 18032 N/A Greg Owen [email protected] 1403 South State Street Infrastructure In Progress 2021 2022 Enterprise Yes New Revenues Contingent upon FAA Grant  Funding.  $      2,760,433.00   $         2,760,433  The FAA has made cost and project scope adjustments. 90% FAA Grant, 5% Caltrans. Moved from FY 19/20 due  to FAA funding timing. Moved from 20/21. FAA funding not currently available for this project. Increased from  $1.9M. Moved from FYE 22 due to delay in grant award. Budget Adopted Pavement Rehabilitation of
Taxiways A, A3 and A5 ‐ Design This project is for the design of Taxiways A (4,540'x55'), A3 (250'x45'), and A5 (250'x45') pavement rehabilitation assumed to be a crack fill, seal and slurry. Airport Airport 77825200.802 30 18034 N/A Greg Owen [email protected] 1403 South State Street Infrastructure   New   2023 2024 Enterprise Yes New Revenues Contingent upon FAA Grant  Funding.  $          250,000   $             250,000  The FAA has made cost and project scope adjustments. Moved from FY 21/22, and increased by $88,385.   Moved from FY 22/23, and increased from $148,385. Reviewed Pavement Rehabilitation of
Taxiways A, A3 and A5 ‐
Construction
This project will cover construction to rehabilitate pavements of Taxiways A (4,540'x55'), A3 ( 250'x45') and A5 (250'x45'). Airport Airport 77825200.802 30 18035 N/A Greg Owen [email protected] 1403 South State Street Infrastructure   New   2024 2025 Enterprise Yes New Revenues Contingent upon FAA Grant  Funding.  $    2,850,000   $         2,850,000  The FAA has made cost and project scope adjustments. Moved from FY 22/23, and increased by $839,200.   Moved from FY 24/25, and increased from $1,339,200. Reviewed Airport Apron Slurry Seal As an ongoing maintenance item, slurry seal on airport aprons. Airport Airport 77725200.566 00 18332 N/A Greg Owen [email protected] 1403 South State Street Infrastructure  New  2022 2023 Enterprise Yes Current  Revenues Airport Operations Budget  $                 10,000   $               10,000  As an ongoing maintenance item, slurry seal on airport aprons. Budget Adopted Master Plan The Master Plan would focus on updating aviation activity forecasts, runway length analysis, long‐term development plans, and financial self‐sufficiency/revenue generation. Airport Airport 77825200.521 00 TBD N/A Greg Owen [email protected] 1403 South State Street Infrastructure  New  2023 2024 Enterprise Yes New Revenues Contingent upon FAA Grant  Funding.  $          450,000   $             450,000  Conduct study in FY 23/24 and complete in FY 24/25. Reviewed SUB‐TOTAL: $                 2, ‐ $             770,433 $           ‐ 700,000 $                    ‐ $                 2, $      6,320,433 850,000 $ Project
Timeline Funding Source
Funding
Identifie Project Name Project Description Department Division Org/Object dFunding Type Funding Type Add'l Comments Costs to date Project Number Totals Comments City Council Status Allocation to  Multi‐funds Project Contact Name  Improvement Type Project Status Project Contact Email  Project Location ELECTRIC UTILITY DEPARTMENT
Start End 22/23 23/24 24/25 25/26 26/27
Upgrade fish hatchery pumps
and controls (Hydro) Upgrade fish hatchery pumps and flow meters. Electric Utility  Department Technical Services 80126100.802 30 18037 N/A James O'Brien [email protected] 1229 Lake Mendocino  Drive Infrastructure  New  2020 2022 Enterprise Yes Reserves  $              260,000   $             260,000  Spec complete for pump replacement.  Changed description to clarify scope.  Moved from FYE 22, and added  $60k. Budget Adopted Automate Station Light &
Power, Pump & Generator
Controls (Hydro)
Replace station light & power, upgrade station service switchgear. Electric Utility  Department Technical Services 80126100.802 30 18118 N/A James O'Brien [email protected] 1229 Lake Mendocino  Drive Infrastructure  In Progress  2022 2023 Enterprise Yes Reserves 150,000 $                 $             150,000  Moved from FYE 21, and increased from $80k.  Design to be outsourced, engineering budgeted for 21/22.   Pushed to 22/23 and increased budget from $120k due to inflation. Budget Adopted Fairgrounds 4160 to 12,000 volt
Conversion
Replaces existing low voltage (4160V) system with 12,000 Volt primary rated cable and transformers and secondary conductor. Fairgrounds to provide USERC specified metering and underground duct. Removes existing low voltage (4160V) system.

Electric Utility
Department
Distribution 80126100.802 30 18041 N/A Cindy Sauers [email protected] Ukiah Electric System Infrastructure In Progress 2019 2024 Enterprise Yes Current  Revenues $            2,551 $               225,000 $          150,000 $            75,000  $             450,000 Rebudgeted to reflect workforce scheduling allocation due to the Oak Manor Undergrounding project. Reduced amount for FYE 20 by $120k, and changed funding in FYE 22 & 23.  Moved forward by 1 year, project completing 23/24.  Pushed out one year, waiting on agreement with Fairgrounds.  Budget increased due to inflation and inclusion of labor in construction costs.

Budget Adopted
Oak Manor Circuit Balancing Install 3 phase into Oak Manor with special equipment to balance circuits. Electric Utility  Department Technical Services 8012610.8023 0 TBD N/A Sonu Upadhyay [email protected] m Ukiah Electric System Infrastructure New 2023 2024 Enterprise Yes Reserves $            30,000 $          300,000  $             330,000  New project to balance feeder circuits. Reviewed Replace Accumulators at Hydro
for Tainter Operation Replace accumulators for redundancy of tainter operation. Electric Utility  Department Technical Services 8012610.8023 0 TBD N/A James O'Brien [email protected] 1229 Lake Mendocino  Drive Infrastructure New 2023 2024 Enterprise Yes Current  Revenues $          100,000  $             100,000  Replace accumulators for redundancy of tainter valve operation. Reviewed Underground Capital System
Improvements (<$50,000 each) Transformer replacement and upgrades, wood pole testing and replacement, system capacity improvements and protection, control,  monitoring and communication enhancements. Electric Utility  Department Distribution 80126100.802 30 18043 N/A Cindy Sauers [email protected] Ukiah Electric System Infrastructure  On‐going  2018 2025 Enterprise Yes Current  Revenues $         235,000 872,861 $                $          235,000 $          235,000 $         235,000 235,000 $          $         1,175,000  UG Capital Projects >$10,000  Added funding for FYE 26 and 27. Budget Adopted Overhead Capital System
Improvements (<$50,000 each) Transformer replacement and upgrades, system capacity improvements and protection, control,  monitoring and Communication enhancements. Electric Utility  Department Distribution 80126100.802 30 18044 N/A Cindy Sauers [email protected] Ukiah Electric System Infrastructure  On‐going  2018 2025 Enterprise Yes Current  Revenues $         250,000 617,845 $                $          250,000 $          250,000 $         250,000 250,000 $          $         1,250,000  Reduced FYE 20 by $140k, and reduced all future years to $250k/yr.  Increased FYE 21 from $250k.  Added  funding for FYE 26 and 27. Budget Adopted Governor speed control & Valve
Upgrades (Hydro) Upgrades to the governor sensing, controller and feedback transducers to improve performance and reliability.  Existing governor controls frequently are out of service due to failure or adjustment.    Electric Utility  Department Technical Services 80126100.802 30 18047 N/A James O'Brien [email protected] 1229 Lake Mendocino  Drive Infrastructure  New  2020 2023 Enterprise Yes Current  Revenues $            20,000 $          300,000  $             320,000  Moved from beginning FYE 21  due to COVID‐19.  Project was spread between FYE 22 and FYE 23.  Combined  into FYE 22 and reduced by $30k. Moved to 23/24‐24/25 due to workload. Reviewed Oak Manor Dr.  Overhead to
Underground Conversion Install cable and associated equipment for replacing the overhead facilities Electric Utility  Department Distribution 80126100.802 30 18121 N/A Scott Bozzoli [email protected] Oak Manor Dr. Infrastructure  New  2021 2022 Enterprise Yes Current  Revenues $          800,000  $             800,000  Reduced amount from $500k, moved from FYE 21.  Moved from FYE 22.  Increased amount from $200k.   Funding from 2022 bonds, funding increased to include AT&T and Comcast for joint trench project, approx. 40%  to be reimbursed by AT&T and Comcast. Reviewed System Modifications for Fire
Mitigation Efforts System design, equipment and installation to conform to mandated industry standards. Proposed fire mitigation requirements require selected equipment to be replaced or protected to reduce fire risk.  Electric Utility  Department Distribution 80126100.802 30 18124 N/A Cindy Sauers [email protected] Various Infrastructure  New  2019 2027 Enterprise Yes Current  Revenues $                 50,000 $            50,000 $            50,000 $          50,000 $          50,000  $             250,000  Reduced amount for FYE 20 from $80k, and amounts from $200k FYE 22 onward.  Shifted budget forward from  FYE 22, and reduced yearly amount from $100k. Budget Adopted Hydroelectric Plant Transfer Trip
Upgrade Upgrade existing and provide redundancy for Hydro transfer trip circuit Electric Utility  Department Technical Services 80126100.802 30 18125 N/A James O'Brien [email protected] Hydro Plant Infrastructure  New  2019 2025 Enterprise Yes Current  Revenues $            3,000 $               275,000 $            50,000 $            50,000  $             375,000  Reduced amount for FYE 20 from $225k, and added funds to FYE 21.  Moved from FYE 21.  Moved budget from  FYE 22, increased overall amount from $195k due to inflation, and added budget to subsequent years to include  radio redundancy. Budget Adopted State St. Underground Phase II,
District 5:  Overhead to
Underground
Relocates or underground overhead electric, phone and cable TV utilities ‐ Henry to Norton, Mill to Gobbi.  Will be part of the overall Streetscape project. Electric Utility  Department Distribution 80126100.802 30 18259 N/A Cindy Sauers [email protected] State Street Infrastructure  New  2021 2025 Enterprise Yes New Revenues Approximately 40% Reimbursed by  AT&T and Comcast, balance Series  2022 Electric Revenue Bonds $            2,400,000  $         2,400,000  Budget increased from $885k to fund complete joint trench project.  Approximately 40% to be reimbursed by  AT&T and Comcast, balance covered by Series 2022 Electric Revenue Bonds. Budget Adopted Fire Mitigation Grant Matching Matching 25% funds for FEMA HMG for fire mitigation undergrounding, vegetation management and design services.  Electric equipment and wire. Electric Utility  Department Distribution 80126100.802 30 18260 N/A Cindy Sauers [email protected] Clay St., Standley St.,  Park Blvd., Barnes and  Jones Infrastructure  New  2021 2025 Enterprise Yes Current  Revenues 75% Covered by FEMA Hazard  Mitigation Grant $             1, 1,500,000 $        1, 500,000 $        000,000  $         4,000,000  Increased overall amount from $850k.  Moved from FYE 22.  Grant received Feb. 2022, 25% grant matching  funds. Budget Adopted Western Hills Electrical infrastructure for Western Hills development. Electric Utility  Department Distribution 80126100.802 30 18350 N/A Cindy Sauers [email protected] Western Hills  Development Infrastructure  New  2022 2023 Enterprise Yes New Revenues Series 2022 Electric Revenue Bonds 525,000 $                 $             525,000  Budget Adopted Gobbi St. UG Service Installation Installation of wire for individual parcel services. Electric Utility  Department Distribution 80126100.802 30 18351 N/A Cindy Sauers [email protected] Gobbi Street, Marshall &  Leslie Infrastructure  New  2022 2023 Enterprise Yes New Revenues Series 2022 Electric Revenue Bonds 350,000 $                 $             350,000  Service infrastructure installation to parcels.  Following completion of the main line installation, staffing pulled  to State Street UG project.  Service installation required to complete conversion and removal of overhead. Budget Adopted Cherry Circuit (102) Extension
Across 101 Extend Cherry Circuit (102) to back feed 303 Circuit to provide redundancy to southeast Ukiah. Electric Utility  Department Distribution 80126100.802 30 TBD N/A Cindy Sauers [email protected] Southeast Ukiah Infrastructure  New  2026 2027 Enterprise Yes New Revenues $        800,000  $             800,000  Reviewed Replace 6 Solid Conductor Replace aging copper conductor. Electric Utility  Department Distribution 80126100.802 30 TBD N/A Sonu Upadhyay [email protected] m Various Locations Infrastructure  New  2024 2026 Enterprise Yes Reserves $            20,000 $          100,000 $        100,000  $             220,000  Reviewed Fiber Optic Cable Extension Extend fiber optic to Electric Service Center for Substation Visibility and Hydroelectric Control. Electric Utility  Department Distribution 80126100.802 30 TBD N/A Cindy Sauers [email protected] 1350 Hastings Road Infrastructure  New  2024 2026 Enterprise Yes Reserves $            20,000 $        500,000  $             520,000  Reviewed Pole Replacement Project Replace poles identified by the 2022 10‐year pole inspection. Electric Utility  Department Distribution 80126100.802 30 TBD N/A Cindy Sauers [email protected] Various Locations Infrastructure  New  2023 2024 Enterprise Yes Current  Revenues $          850,000  $             850,000  Reviewed Upgrade to 3 Phase on
Observatory to Redwood
Avenue
Add additional phase for future generation project on Western Hills. Electric Utility  Department Distribution 80126100.802 30 18352 N/A Cindy Sauers [email protected] Observatory to Redwood  Avenue Infrastructure  New  2022 2023 Enterprise Yes Reserves 75,000 $                   $               75,000  Budget Adopted New Substation Design and build new substation. Electric Utility  Department Distribution 80126100.802 30 TBD N/A Cindy Sauers [email protected] TBD Infrastructure  New  2025 2027 Enterprise Yes Reserves $         2, 200,000 $      500,000  $         2,700,000  Reviewed Gobbi Street 202 Circuit
Extension Install equipment and facilities to extend the 202 circuit and provide switching capability on East Gobbi. Electric Utility  Department Distribution 80126100.802 30 18358 N/A Cindy Sauers [email protected] Gobbi Street   Infrastructure New 2022 2023 Enterprise Yes New Revenues Series 2022 Electric Revenue Bonds  $              100,000   $             100,000  Budget Adopted $      6,395,000 1,496,257 $             3, $        3, 255,000 $        1, 180,000 $      3,835,000 335,000 $      18,000,000 $ POLICE DEPARTMENT
SUB‐TOTAL:

Project Location Improvement Type Project Status Funding Type Funding Type Add'l Comments Costs to date Totals Comments City Council Status Project
Timeline Funding Source
Funding
Identifie Project Name Project Description Department Division Org/Object d Project Number Allocation to  Multi‐funds Project Contact Name (s)  Project Contact Email (s) Start End 22/23 23/24 24/25 25/26 26/27
Ukiah Gun Range Berm Mining  The Ukiah Police Department has maintained a Gun Range at the end of Vichy Springs Road adjacent the old dump property for more than 50 years. In previous years, staff identified the need to perform what is known as berm mining prior to any future improvements and had previous budgeted monies in the Fiscal Year 19/20, which was cut due to COVID, but still remains a priority. Police Police 10020210.802 30 18331 N/A Noble Waidelich [email protected] m End of Vichy Springs  Road Infrastructure New 2022 2023 General No Reserves  $                 30,000   $         30,000.00  Currently there are a number of improvements at the facility that need to be made, however none of these can  be accomplished, until this can occur.  Budget Adopted $                ‐ $                  ‐ 30,000 $                    ‐ $                    ‐ $                 ‐ $                 $               30,000 Project Name Project Description Department Division Org/Object Pr
oj
ect
N
u
mbe
r
Allocation to
Multi‐funds Project Contact Name  Project Contact Email  Project Location Improvement Type Project Status Project
Timeline Funding Source
Funding
Identified Funding Type Funding Type Add'l Comments Costs to date Totals Comments City Council Status SUB‐TOTAL:

PUBLIC WORKS DEPARTMENT
Start End 22/23 23/24 24/25 25/26 26/27
Landfill Closure This project will permanently close the Landfill Disposal site per Federal Mandates. Public Works Landfill 70224500.802 30 18025 N/A Tim Eriksen [email protected] 3100 Vichy Springs Road Infrastructure In Progress 2022 2023 Enterprise Yes Current  Revenues  $         10,343,287   $       10,343,287  Project specifics will require additional Council review.  Moved from FYE 20 to FYE 21.  EIR Litigation in  progress.  Construction projected for FYE 22 so moved from FYE 21.  Moved from FYE 22 ‐ ongoing litigation. Budget Adopted SUB‐TOTAL: $                 10, ‐ $           ‐ 343,287 $                    ‐ $                    ‐ $                 ‐ $                 10, $         343,287 WATER RESOURCES DEPARTMENT
Project Name Project Description Department Division Org/Object Pr
oj
ect
N
u
mbe
r
Totals Comments City Council Status
Project
Timeline Funding Source
Funding
Identified Funding Type Funding Type Add'l Comments Costs to date Allocation to  Multi‐funds Project Contact Name (s)  Project Contact Email (s)  Project Location Improvement Type Project Status Start End 22/23 23/24 24/25 25/26 26/27
Water Main Replacements Plan for water main replacements throughout the City, performed in conjunction with street improvement projects. Water  Resources Water Operations 82227113.802 30 18072 N/A Jason Benson [email protected] Various Infrastructure On‐going 2020 2026 Enterprise Yes Current  Revenues  $       1,500,000   $       1,500,000   $    1,500,000   $         4,500,000  Added funding for FYE 25 and  FYE 26. Reduced FYE 22 from $1.5M.  Removed $1.5M for FYE 23, as funds will  be used for this purpose in Streetscape Ph 2 programmed for next year. Reviewed Phase 4 Recycled Water This project will provide an additional irrigation source for City Parks, Golf Course, Cemetery and Schools. This will reduce the demand on the potable water system and reduce discharge to the Russian River Water  Resources Recycled Water 83027330.802 30 18052 N/A Sean White [email protected] Brush Street to Golf  Course Infrastructure New 2024 2025 Enterprise Yes New Revenues Will be funded  by grant/loan.  $          43,700   $     27,000,000   $     27,000,000   $       54,043,700  Environmental documentation is complete. Design began in December, 2018. Modified funding comments to  eliminate a shared cost with Sewer.  Moved budget from FYE 21.  Moved from FYE 22  due to COVID‐19 ‐  feasibility still under review. Increased amount in FYE 25 from $25M, and added $27M to FYE 24. Reviewed Replace Heat Exchangers This project will replace deteriorating heat exchangers for the operation of the Digester and Boilers Water  Resources Wastewater  Treatment Plant 84027225.802 30 18131 N/A David Kirch [email protected] 300 Plant Road Infrastructure New 2023 2025 Enterprise Yes Current  Revenues  $          750,000   $             750,000  Moved from FYE 21  due to COVID‐19. Moved from FYE 24 due to forecasted workload for staff with Phase 4. Reviewed Rehabilitation of Zone 2 Booster
Pump Station Upgrade the enclosure and electrical components in the structure enclosing the booster pump for Pressure Zone 2 to increase reliability and security Water  Resources Water Operations 82227113.802 30 TBD N/A David Kirch [email protected] Golf Course Infrastructure New 2024 2025 Enterprise Yes Current  Revenues  $            50,000   $               50,000  Moved from FYE 23  due to COVID‐19. Reviewed Water Main Replacement Set‐
aside Set‐aside for main replacement(s) caused by an unanticipated event. Water  Resources Water Operations 82227113.802 30 18262 N/A Don Brown [email protected] Various Infrastructure New 2021 2027 Enterprise Yes Current  Revenues  $              250,000   $          250,000   $          250,000   $       250,000   $       250,000   $         1,250,000  Removed budget from FYE 21  due to COVID‐19. Increased budget from $250k in FYE 22, and eliminated $250k  in FYE 23, 24 and 25.  Moved to FYE 23, and added amounts to future years.  Reduced from $400k.  This is a set‐ aside for unanticipated event(s) causing the need for replacement(s). Budget Adopted Sewer Operations 84427222.802 30  $          500,000
Water Operations 82227113.802 30  $          500,000
Reseal Wash Water Basins Remove and Replace Seal on Wash Water Basins Water  Resources Wastewater  Treatment Plant 84027225.802 30 18192 N/A Alan Hodge [email protected] 300 Plant Road Infrastructure New 2022 2023 Enterprise Yes Current  Revenues  $                 60,000   $               60,000  Moved from FYE 21.  Moved from FYE 22, and increased from $40k due to inflation. Budget Adopted Recondition Levees Recondition the levees on the Percolation Ponds. Water Resources
Wastewater
Treatment Plant
84027225.802
30 TBD N/A Alan Hodge [email protected] 300 Plant Road Infrastructure New 2024 2025 Enterprise Yes Current  Revenues  $          200,000   $             200,000  Eliminated $200k for 2 prior years  due to COVID‐19.  Reviewed Sewer Operations 84427221.802 30  $           2,556,547 Water Operations 82227113.802 30  $           1,717,257 $           4, 43,700 $             28, 583,804 $      30,750,000 750,000 $      1,750,000 $      250,000 $         66, $         127,504 $      24,122,524 1,539,957 $           32, $      33,930,000 705,000 $      3,085,000 $      6,935,000 $      100,821,224 $ Downtown Streetscape Phase 2
Construction Water and Sewer Utility Replacement, total street reconstruction, ADA accessibility. $11M construction cost overall, shared with Funds 120 and 800.  Currently nearing end of design with GHD,  and planned to go to bid in summer, with construction planned to begin in the fall. Budget Adopted Yes:  120,  844, 820 and  800 Jason Benson [email protected] Henry to Norton, Mill to  Gobbi Infrastructure New 2022 2023 Current Yes Current  Revenues Water  Resources 18234  $         4,273,804 City Council Status
SUB‐TOTAL:

TOTALS FOR INFRASTUCTURE :

Project Location Improvement Type Project Status Funding Type Funding Type Add'l Comments Costs to date Totals Comments Project
Timeline
Funding Source
Funding
Identified Project Name Project Description Department Division Org/Object Project Number Allocation to  Multi‐funds Project Contact Name (s)  Project Contact Email (s) Replace Water and Sewer Main
on Low Gap Street Replace the 16" steel water main, and 15"  and 6" sewer main from North State Street to North Bush Street concurrent with Phase 4 of the Recycled Water Project Water  Resources TBD N/A Don Brown [email protected] Low Gap Street Infrastructure New 2024 2025 Enterprise Yes Current  Revenues  $         1,000,000  Moved from FYE 22 due to COVID‐19. Merged the water and sewer replacement on Low Gap to one project. Reviewed *Refer to last page of this document for definition of terms used. PAGE 3

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
JULY 2022
PUBLIC WORKS DEPARTMENT
STREETS & RIGHTS‐OF‐WAY
Start End 22/23 23/24 24/25 25/26 26/27
East Clay Street Improvement
Project
This project will improve East Clay Street from Main Street to the Railroad Crossing in order to facilitate the development of the new Courthouse site. This project includes water, sewer, pedestrian facilities and drainage facilitiesas well as reconstruction of the street section. Public Works Engineering 12024200.802 30 18128 No Tim Eriksen [email protected] Clay Street Streets & Rights‐of‐Way New 2024 2025 Special Revenue No New Revenues Measure Y  $          750,000   $             750,000  Introduced and discussed at the January 16, 2019 Council meeting.  Moved from FYE 21. Moved from FYE 23. Reviewed Street Striping This will update striping on streets in selected areas. Public Works Engineering 12024200.521 00 18251 N/A Daniel Flores [email protected] Various Streets Streets & Rights‐of‐Way Completed 2019 2026 Special Revenue Yes Current  Revenues Measure Y  $                 60,000   $            60,000   $            60,000   $          60,000   $          70,000   $             310,000  Ongoing work. Eliminated FYE 21  due to COVID‐19. Added funding to FYE 25 and 26.  Removed $50k from FYE  22, no striping performed, as it occurred in the fall, and was pushed back due to COVID‐19. Budget Adopted Public Works Engineering 12024200.802 30 Yes Tim Eriksen [email protected] Orr Street at Orr Creek Streets & Rights‐of‐Way In Progress 2021 2022 Capital Projects Yes New Revenues CDBG Grant  $       150,000 Public Works Engineering 25124220.802 30 Yes Tim Eriksen [email protected] Orr Street at Orr Creek Streets & Rights‐of‐Way In Progress 2022 2023 Capital Projects Yes New Revenues  $          254,438 Low Gap Road and North Bush
Street Roundabout This project will complete the environmental, ROW, and design phases for a roundabout at Low Gap Road and N. Bush St.  Construction phase not currently funded. Public Works Engineering 50924210.802 30 15024 N/A Tim Eriksen [email protected] Low Gap Road and N.  Bush St. Streets & Rights‐of‐Way In Progress 2021 2022 Special Revenue Yes Current  Revenues $110k Design Funded, Construction  Funding Not Approved.  $              300,000   $          450,000   $             750,000  Design authorized, but project requires additional Council review. Moved from FYE 22, and reduced from $1.5  mil  due to COVID‐19.  Moved from FYE 21. Moved from FYE 22 to FYE 23 and FYE 24 due to delays in grant  processing.

Slurry Seal Project This project will improve the Streets network.  Public Works Engineering 12024200.521 00 18332 N/A Daniel Flores [email protected] Various Streets Streets & Rights‐of‐Way Completed 2022 2027 Special Revenue Yes Current  Revenues Measure Y  $       426,000   $                         ‐     $          400,000   $          400,000   $       400,000   $         1,200,000 Going out to bid.  Budget will be utilizing FYE 21 anticipated revenue.  Had utilized this year's budget for other projects.  Increased budget from $200k FYE 22.  Increased budget from $400k FYE 21,  from $200k in FYE 23, and from $200k in FYE 24. Added budget in FYE 25 and 26.  Increased budget in FYE 24, 25, and 26 from $250k each due to increasing funding sources, expanding scope, and inflation.  Bid for FYE 23 is anticipated to be awarded prior to end of this fiscal year, so increasing this year's budget from $350k, and not budgeting anything for FYE 23.

Main Street Reconstruction
Project Reconstruct Main Street, from Gobbi to Mill Norton. Public Works Engineering 25224220.802 30 18343 N/A Andrew Stricklin [email protected] Main Street Streets & Rights‐of‐Way New 2022 2023 Special Revenue Yes New Revenues Series 2022 Lease Revenue Bonds  $       6,000,000   $         6,000,000  Moved from FYE 22  due to COVID‐19. Increased amount from $500k.  RFP for design was awarded to Coastland  in February of 2022.  Funding source has changed from Measure Y. Reviewed Clara Avenue Reconstruction
Project Reconstruct Clara Avenue, from State to Orchard. Public Works CDBG 12024200.802 30 TBD N/A Jason Benson [email protected] Clara Avenue Streets & Rights‐of‐Way New 2024 2025 Special Revenue Yes New Revenues Possibly CDBG or Series 2022 Lease  Revenue Bonds  $       3,500,000   $         3,500,000  Moved from FYE 21.  Moved from FYE 22.  Formerly thought to be eligible for CDBG funding.  Possible CDBG  Funding opportunity.  This funding is not yet secured but will be applied for closer to project construction.   Increased estimated project cost from $2M, and moved from FYE 26. Reviewed Leslie Street Rehabilitation
Project Rehabilitate Leslie Street, Gobbi to Perkins. Public Works CDBG 12024200.802 30 TBD N/A Andrew Stricklin [email protected] Leslie Street Streets & Rights‐of‐Way New 2022 2023 Grant Funded Yes New Revenues CDBG Funding Opportunity  $    1,500,000   $         1,500,000  Moved from FYE 21. Moved from FYE 22 due to a number of various projects, timelines, and severity of street  conditions. Reviewed Perkins Street Storm Drain and
Widening Project This project will add a storm drain on East Perkins Street and widen the intersection at Orchard Avenue to add another East Bound through lane. Public Works  Streets 25224220.802 30 18308 N/A Andrew Stricklin [email protected] East Perkins Street Streets & Rights‐of‐Way New 2022 2023 Special Revenue No New Revenues Series 2022 Lease Revenue Bonds  $           2,277,000   $         2,277,000  Request for Proposal completed and contract awarded to BKF in February of 2022. Budget Adopted South Ukiah Rehabilitation
Project This project will overlay S. Dora Street from Beacon Lane to Washington, and S. State Street from Beacon Lane to Cherry, including ADA pedestrian improvements. Public Works  Streets 25224220.802 30 18254 N/A Andrew Stricklin [email protected] Dora/State Streets & Rights‐of‐Way New 2021 2022 Special Revenue Yes Current  Revenues Series 2022 Lease Revenue Bonds  $           1,800,000   $         1,800,000  Reduced budget amount from $2.2M, and changed scope from ending at Observatory, now to Cherry St.   Moved to FYE 23, anticipate bid award in July 2022. Budget Adopted Great Redwood Trail‐ Phase 4 This project will extend the Great Redwood Trail from Commerce Drive to Norgard Lane Public Works Engineering 51124210.802 30 18253 N/A Andrew Stricklin [email protected] Railroad ROW Streets & Rights‐of‐Way New 2021 2023 Grant Funded Yes New Revenues Urban Greening Grant  $           3,563,212   $         3,563,212  Grant has been awarded. Moved full project for completion in FYE 22.  Moved from FYE 22. Budget Adopted Great Redwood Trail‐ Phase 5 This project will extend the Great Redwood Trail from Brush Street to Hensley Creek Road Public Works Engineering TBD TBD N/A Andrew Stricklin [email protected] Railroad ROW Streets & Rights‐of‐Way New 2022 2024 Grant Funded No New Revenues Urban Greening Grant  $          275,000   $    8,000,000   $         8,275,000  Moved project back from beginning FYE 23. Reviewed Gobbi Street Utility
Improvement Project Reconstruct Gobbi Street in 2 separate projects (US101 to State Street) and (State Street to Dora Street) (was formerly called street reconstruction project) Public Works Engineering 12024200.802 30 18290 Yes Andrew Stricklin [email protected] Gobbi Street Streets & Rights‐of‐Way New 2023 2024 Special Revenue Yes Current  Revenues Measure Y  $       6,200,000   $         6,200,000  Engineering contract awarded to BKF September 2021.  Includes funds 822 and 844.  Increased from $1.5M,  added construction budget. Reviewed Talmage Road Rehabilitation
Project This project will replace the water main, sewer main and include reconstruction and paving of the overlay, additional sidewalks and ADA accessibility. Public Works Engineering 25224220.802 30 18310 N/A Andrew Stricklin [email protected] Talmage Rod Streets & Rights‐of‐Way New 2023 2025 Special Revenue Yes New Revenues Series 2022 Lease Revenue Bonds  $           1,000,000   $         1,000,000  RFP completed and contract awarded to GHD for design in February of 2022. Budget Adopted Traffic Signal Cabinet/Camera
Update Bring traffic signals at State and Washington/Talmage/Low Gap/Hospital Drive up to date with new traffic signal controller software. Public Works Engineering 50024220.802 30 TBD N/A Andrew Stricklin [email protected] State and  Washington/Talmage/Lo w Gap/Hospital Drive Streets & Rights‐of‐Way New 2023 2024 Special Revenue Yes Current  Revenues Gas Tax  $          400,000   $             400,000  Reviewed Downtown Streetscape Phase 2
Construction Water and Sewer Utility Replacement, total street reconstruction, ADA accessibility. Public Works Engineering 12024200.802 30 18234 Yes:  120,  844, 820 and  800 Jason Benson [email protected] Henry to Norton, Mill to  Gobbi Streets & Rights‐of‐Way New 2022 2023 Current/Special Yes New Revenues Measure Y and Grant Funds  $           5,410,396   $         5,410,396  $11M construction cost overall, shared with Funds 844, 820 and 800.  Currently nearing end of design with  GHD, and planned to go to bid in summer, with construction planned to begin in the fall.  CalTrans grant of  $1.3M to offset some cost. Budget Adopted $         14, 576,000 $           13, 410,608 $      4,985,000 764,438 $        8, $      1,570,000 460,000 $      43,340,046 $ TOTALS FOR STREETS & RIGHTS‐OF‐WAY : $         14, 576,000 $           13, 410,608 $      4,985,000 764,438 $        8, $      1,570,000 460,000 $      43,340,046 $ Orr Street Bridge This project will improve the bridge on Orr Street at Orr Creek.   18065  $             404,438 The City has received $150k to fund a planning study for Orr Street Bridge and the Orr Street transportation corridor. Activities include completion of a study to analyze existing conditions of the street, including the transportation corridor and bridge, as well as the completion of a plan and preparation of plans and specifications and an Engineer's Cost Estimate to be used for a future public improvement project.  Request for Reviewed
Budget Adopted
Funding Type Funding Type Add'l Comments Costs to date Totals Comments City Council Status Project
Timeline Funding Source
Funding
Identified Allocation to  Multi‐funds Project Name Project Description Department Division Org/Object Project Contact Name (s)  Project Contact Email (s)  Project Location Improvement Type Project Status Project Number SUB‐TOTAL:
*Refer to last page of this document for definition of terms used. PAGE 4

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
JULY 2022

AIRPORT
VEHICLES, MACHINERY & EQUIPMENT
Start End 22/23 23/24 24/25 25/26 26/27
Replace 20,000 gallon fuel tank
with 20,000 gallon Jet A tank Current tank is a split fuel system, containing both Jet A fuel and Avgas.  Conversion to Jet A is necessary to maximize the fuel sources for the airport, and provide better service to its customers. Airport Airport 77925200.801 00 15042 N/A Greg Owen [email protected] 1411 South State Street Vehicles, Machinery &  Equipment   In Progress   2022 2023 Enterprise Yes Current  Revenues  $          150,000   $             150,000  Moved from FYE 20. Current revenues may not be adequate, external funding may be necessary.  Moved from  FYE 22. Reviewed $                 ‐ ‐ $                        $           ‐ 150,000 $                    ‐ $                 ‐ $                 $             150,000 Project Name Project Status Funding Type Funding Type Add'l Comments Costs to date Totals Comments City Council Status COMMUNITY SERVICES DEPARTMENT
Project Description Department Division Org/Object
Pr
oje
ct
Nu
mbe
r
SUB‐TOTAL:

Project
Timeline Funding Source
Funding
Identified Allocation to  Multi‐funds Project Contact Name (s)  Project Contact Email (s)  Project Location Improvement Type Start End 22/23 23/24 24/25 25/26 26/27
Replacement Truck Replacement of vehicles that are no longer cost effective to repair. Community  Services Parks 10022100.801 00 V737 N/A Jarrod Meyer [email protected] 300 Seminary Avenue Vehicles, Machinery &  Equipment New 2022 2023 General No Current  Revenues  $                 60,000   $               60,000  Moved to FYE 22.  Moved to FYE 23.  Replace with electric vehicle and increased cost from $40k. Budget Adopted Replacement Truck Replacement of vehicles that are no longer cost effective to repair. Community  Services Parks 10022100.801 00 18066 N/A Jarrod Meyer [email protected] 300 Seminary Avenue Vehicles, Machinery &  Equipment New 2023 2024 General No Current  Revenues  $            55,000   $               55,000  Moved to FYE 24 Reviewed Replacement Truck‐ Building
Maintenance  Replacement truck is necessary Community  Services Building  Maintenance 20824700.801 00 V2642 N/A Kerry Randall [email protected] 300 Seminary Avenue Vehicles, Machinery &  Equipment Deferred 2022 2023 General No Reserves  $                 60,000   $               60,000  Moved to FYE 22.  Moved to FYE 23.  Replace with electric vehicle and increase cost from $48k to $60k. Budget Adopted Mini Street Sweeper
Parks are maintaining two miles of the Great Redwood Trail (GRT), up from less than one mile. Will soon be expanded to four miles. Parks team spent over 600 hours leaf blowing in calendar year 2021. Manual leaf blowing ofGRT and parking lots is inefficient and not the best use of Park worker's time. There is deferred maintenance at all City parks and staff can't get to these projects as they are spending their time blowing leaves in parking lots.

Complete Streets efforts will see additional infrastructure installed that will require a smaller sweeper.

Community
Services Parks 10022100.801 00 TBD N/A David Kirch [email protected] 1325 Airport Road Vehicles, Machinery &  Equipment New 2021 2022 Enterprise No      $          50,000   $               50,000  Consider as a future purchase as additional paved trails are built.     Reviewed $                ‐ $               120,000 $             ‐ 55,000 $                    $           ‐ 50,000 $                 $             225,000 City Council Status
SUB‐TOTAL:

Project Name Project Description Department Division Org/Object Pr
oje
ct
Nu
m
be
r
Allocation to
Multi‐funds Project Contact Name (s)  Project Contact Email (s)  Project Location Improvement Type Project Status Funding Type Funding Type Add'l Comments Costs to date Totals Comments Project
Timeline Funding Source
Funding
Identified
CITY MANAGER DEPARTMENT
Start End 22/23 23/24 24/25 25/26 26/27
Parking Meter Replacement Replacing parking meters.   City Manager Economic  Development 64012600.802 30 18165 N/A Traci Boyl [email protected] Downtown Vehicles, Machinery &  Equipment Deferred 2022 2023 Enterprise Yes Current  Revenues $          400,000  $             400,000 Funded by line of credit loan proceeds being secured by Finance as part of a larger capital improvement funding strategy.  Moved from FYE 20 year.  Installation will coincide with Streetscape Project.  Funding secured through bond issuance; project put on hold due to COVID‐19 and will resume when market conditions allow.  Moved from FYE 21.  Project put on hold due to COVID‐19 and will resume when market conditions allow.  Moved from FYE 22.

Reviewed
$                 ‐ ‐ $                        ‐ $                    $           ‐ 400,000 $                 $             400,000 Comments City Council Status
ELECTRIC UTILITY DEPARTMENT
SUB‐TOTAL:

Project Status
Project
Timeline Funding Source
Funding
Identified Project Name Project Description Department Division Org/Object Funding Type Funding Type Add'l Comments Costs to date Totals Project Number Allocation to  Multi‐funds Project Contact Name (s)  Project Contact Email (s)  Project Location Improvement Type Start End 22/23 23/24 24/25 25/26 26/27
Electric Meter Replacements Electric Meter Replacement and cloud based data management system improving customer access to outage information, usage data and provide customer selectable notifications. Electric Utility  Department Technical Services 80126100.801 00 15080 N/A Cindy Sauers [email protected] Ukiah Electric System Vehicles, Machinery &  Equipment In Progress 2018 2022 Enterprise Yes Current  Revenues $          18,706 $           2, 150,000 $        000,000  $         2,150,000  Currently in the planning stage.  Moved from starting FYE 21.  Eliminated $500k from FYE 22, and $2M from  FYE 23.  Added amounts to FYE 24 and 25. Reviewed Utility/Inspector Truck Replaces 2003 F250 with EV Truck Electric Utility  Department Distribution 80126100.801 00 TBD N/A Tim Santo [email protected] N/A Vehicles, Machinery &  Equipment  New  2022 2023 Enterprise Yes Current  Revenues $            90,000  $               90,000  EV options will hit market in FYE 21/22; Planned for FYE 22/23 to ensure quality of vehicle outside of 1st  Generation models. Moved from FYE 23. Reviewed Trouble Truck Replaces V2233 Ford F‐550 AT40‐G Articulating Telescopic Aerial Lift Super cab. Electric Utility  Department Distribution 80126100.801 00 V2224 N/A Tim Santo [email protected] N/A Vehicles, Machinery &  Equipment  New  2024 2025 Enterprise Yes Current  Revenues $            30,000  $               30,000  Moved budget forward from FYE 24 due to 2+ year leadtime, and order has been placed.  Planning for outfitting  in FYE 24. Reviewed Technical Services Vehicle Replaces 2007 Ford E150 Van. Electric Utility  Department Distribution 80126100.801 00 TBD N/A Grady Hurn [email protected] N/A Vehicles, Machinery &  Equipment  New  2023 2024 Enterprise Yes Current  Revenues $            60,000  $               60,000  Replace with an electric vehicle Reviewed $           ‐ 18,706 $                        $           2, 330,000 $        ‐ 000,000 $                 ‐ $                 2, $           330,000 Start End 22/23 23/24 24/25 25/26 26/27
Truck ‐ Utility Service Attendant Current vehicle approaching the end of it's useful life. Finance  Utility Billing 20513300.801 00 TBD N/A Lori Martin [email protected] 300 Seminary Avenue Vehicles, Machinery &  Equipment New 2022 2023 Internal Service No New Revenues      $            35,000   $               35,000  Moved from FYE 23 to allow for more EV options; Electric vehicle  Reviewed $                 ‐ ‐ $                        $             ‐ 35,000 $                    ‐ $                 ‐ $                 $               35,000 Start End 22/23 23/24 24/25 25/26 26/27
Command/ Chief Vehicle This new Command/Chief vehicle would serve as a Division Chief's vehicle. It will replace C‐6805, a 2006 Chevy 2500 HD, with current mileage of 106,495. The vehicle transmission is currently failing, leaving the vehicle unfit, unreliable, and leaving team members in a possibly unsafe or life‐threatening environment during fire suppression activities.  However, the vehicle can be repurposed as a non‐suppression utility vehicle for the department. Fire Authority City Fire 25321210.801 00 V3165 N/A Doug Hutchison [email protected] m 1500 South State Street Vehicles, Machinery &  Equipment  In Progress  2021 2023 General Yes New Revenues  $          53,021   $                 22,000   $               75,000   Moved from FYE 21 due to COVID‐19. Increased the amount from $50k to include vehicle outfitting.  Moved  from FYE 21.  Vehicle is on order, with delayed delivery.  Rebudgeting remaining amount for outfitting into next  fiscal year.   Reduced amount in FYE 22 from $75k and placed remaining amount in FYE 23. Budget Adopted Command/ Chief Vehicle This new Command/Chief vehicle will serve as a Command/Chief vehicle.  It will replace D‐6802, a 2007 Chevy 2500 HD with 84,072 miles. This vehicle's transmission is also currently failing along with multiple other problems, leaving the vehicle unfit, unreliable, leaving team members in a possibly unsafe or life‐threatening environment during fire suppression activities.  This vehicle will be decommissioned and placed as surplus.   Fire Authority District Fire 91721400.801 00 18277 N/A Doug Hutchison [email protected] m 1500 South State Street Vehicles, Machinery &  Equipment  In Progress  2021 2022 District Yes New Revenues  $          52,454   $                 22,546   $               75,000  Purchase cost covers Fire Service Emergency Vehicle outfitting (Lights, Siren, Radio's, etc.,)  Vehicle is on order,  with delayed delivery.  Rebudgeting remaining amount for outfitting into next fiscal year.  Reduced amount in  FYE 22 from $75k and placed remaining amount in FYE 23. Budget Adopted Quint Aerial Apparatus
The Ukiah Valley Fire Authority annual fleet replacement identified T‐6852 for replacement. Following industry‐standard NFPA guidelines recommends fire engines serve 10‐years or 75,000 miles as a first out response vehicle, and an additional 5 to 10‐years or 100,000 miles in service as a reserve apparatus. T‐6852 is a 2009 Pierce Quint Aerial Apparatus with a 75‐ft. ladder with a current mileage of 47,536. With a continually growing city in size andheight, revised truck's specifications will need to be considered to meet future demands.  T‐6852 will be placed in a reserve status for the Department.

Fire Authority City Fire 10021210.801 00 TBD N/A Doug Hutchison [email protected] m 1500 South State Street Vehicles, Machinery &  Equipment New 2025 2026 TBD No New Revenues Fiscal Year Allocation TBD  $    1,500,000   $         1,500,000  Fiscal year allocation might move to out years contingent on condition of the vehicle. Reviewed Active Shooter Safety
Equipment
Due to the current events happening around the United States and the world, it is unfortunate but imperative that we prepare and be equipped for any and all situations the UVFA may face. We are taking a proactive instead of a reactive stance in protecting and providing our team members with the equipment they need to handle even the direst situations.  Following industry‐standard (NFPA‐3000 Active Shooter) equipment to be purchased will include Flak Jackets, Kevlar Helmets, Medical Triage Bags, and Medical Triage Equipment.

Fire Authority City Fire 10021210.801 00 18339 N/A Doug Hutchison [email protected] m 1500 South State Street Vehicles, Machinery &  Equipment New 2022 2023 TBD No New Revenues Funded by Mendocino County  PG&E settlement funds.  $                 50,910       $               50,910  Funding for 16 ballistic safety vests.    Budget Adopted Command/Chief Vehicle This vehicle will serve as a Command/Chief vehicle. It will replace the current District‐Owned C‐6804. C‐6804 will be placed as reserve status as a station utility until its end of useful service. This is the final phase of purchasing  command vehicles for the foreseeable future.    Fire Authority District Fire 91721400.801 00 TBD N/A Doug Hutchison [email protected] m 1500 South State Street Vehicles, Machinery &  Equipment New 2022 2023 District Yes New Revenues      $          75,000   $               75,000  Purchase cost covers Fire Service Emergency vehicle outfitting (lights, siren, radios, etc.) Reviewed Hydraulic Battery Operated
Rams
These units serve as the final piece in replacing our auto extrication equipment.  Three units are requested and will be battery operated, with the batteries being interchangeable with our current equipment (cutters/spreaders).  These units will be placed on the three Type I engines that provide primary emergency response.  Rams are utilized in a number of rescue situations, including separating material during extrications, i.e. separating a crushed metal frame of a vehicle to get to a victim.

Fire Authority District Fire 91721400.801 00 18344 N/A Doug Hutchison [email protected] m 1500 South State Street Vehicles, Machinery &  Equipment New 2022 2023 District Yes New Revenues  $                 45,000   $               45,000  Budget Adopted Lift Air Bags UVFA's Lift Air Bags are currently past the end‐of‐life expiration date.  This item includes 3 lift bag kits that will be equipped on the three Type I Engines that provide primary emergency response.  Lift bags are used to lift heavy  objects including but not limited to vehicles, boulders, building collapse, confined space rescue, etc. Fire Authority City 25321210.541 02 18340 N/A Doug Hutchison [email protected] m 1500 South State Street Vehicles, Machinery &  Equipment New 2022 2023 District Yes New Revenues  $                 15,000   $               15,000  Budget Adopted Medical Equipment Inventory
Control System
Operative IQ interrogates these with our current medical equipment tracking and supply system.  These units help track usage, expiration dates, and resupply needs.  Additionally, the up‐to‐date tracking of all current supplies will minimize excess equipment or spoilage by expiration, saving additional funds. Fire Authority Ambulance 71021100.801 00 18341 N/A Doug Hutchison [email protected] m 1500 South State Street Vehicles, Machinery &  Equipment New 2022 2023 District Yes New Revenues  $                 35,000   $               35,000  The Ukiah Valley Fire Authority is already utilizing the corresponding software utilized by the machines.    The  $35k is the one time cost for two inventory tracking machines.   These are similar systems utilized by hospitals  for inventory control of medications and supplies.    Budget Adopted Utility Transport Vehicle Due to the increasing number of rescues in the wilderness areas, along with Low Gap Park & the Western Hills Trails.  UFVA needs a vehicle capable of traversing these areas to optimize our rescue capabilities, as well as moving  equipment and personnel in a timely manner. Fire Authority District Fire 91721400.801 00 TBD N/A Doug Hutchison [email protected] m 1500 South State Street Vehicles, Machinery &  Equipment New 2022 2023 District No New Revenues  $                 40,000   $               40,000  Budget Adopted $         230,456 105,475 $                ‐ $                    ‐ $                    1, $      ‐ 575,000 $                 1, $           910,910 City Council Status
FIRE AUTHORITYFINANCE DEPARTMENT
SUB‐TOTAL:

POLICE DEPARTMENT
Project Location Improvement Type Project Status Funding Type Funding Type Add'l Comments Costs to date Totals Comments Project
Timeline Funding Source
Funding
Identified Project Name Project Description Department Division Org/Object Project Number Allocation to  Multi‐funds Project Contact Name (s)  Project Contact Email (s) SUB‐TOTAL:

Project
Timeline Funding Source
Funding
Identified Funding Type Funding Type Add'l Comments Costs to date Allocation to  Multi‐funds Project Name Project Description Department Division Org/Object Project Contact Name (s)  Project Contact Email (s)  Project Location Improvement Type Project Status Project Number Totals Comments City Council Status SUB‐TOTAL:

Project Name Project Description Department Division Org/Object Costs to date Totals Comments City Council Status Pr
oje
ct
Nu
m
be
r
Allocation to
Multi‐funds Project Contact Name (s)  Project Contact Email (s)  Project Location Improvement Type Project Status Project
Timeline Funding Source
Funding
Identified Funding Type Funding Type Add'l Comments
Start End 22/23 23/24 24/25 25/26 26/27
Annual Police Car Replacement Annually the Police Department schedules the replacement of two patrol cars. Typically, a patrol car lasts about 3 years before it reaches the end of it's service life. It takes the department about a year to order, receive and outfit a car for patrol use. By scheduling regular replacement of cars, the department ensures we have enough cars available for use. Police Police 10020210.801 00 V4209 &  V4215 N/A Noble Waidelich [email protected] m 300 Seminary Avenue Vehicles, Machinery &  Equipment Ongoing 2021 2026 General No New Revenues May explore financing options.  $              150,000   $          150,000   $          150,000   $       150,000   $             600,000  The Department has maintained a vehicle replacement plan of two vehicles per year, which was previously  reduced due to COVID‐19.  The budget has been increased from $100k yearly, as current vehicle replacement  actual cost exceeds prior budgeted amounts.  This is also a consideration of inflation. Budget Adopted Replace Tasers The Ukiah Police Department has deployed Tasers since 2018, utilizing a 5‐year purchasing program to maintain current equipment and which provides support for hardware, supplies, and technology through the term of the agreement. The current agreement with Axon expires in 2022.    Police Police 10020210.541 00 18345 N/A Noble Waidelich [email protected] m 300 Seminary Avenue Vehicles, Machinery,  and Equipment New 2022 2026 General No New Revenues Grant funding may be available. 41,345 $           $                 32,000 $            32,000 $            32,000 $          32,000 $          32,000 $             160,000  As explained in our prior CIP plan, the department has maintained a purchasing plan to support our tasers,  which is expiring this year.  Unless renewed, equipment will not be repairable or supported.  Yearly pricing has  increased from $15k.  Budget Adopted Replace Body Cameras
The Ukiah Police Department has deployed body‐cameras to memorialize officer contacts, criminal conduct, and investigative activities for more than 10 years. These video and audio recordings are used as evidence in criminal and civil cases, as well as for internal quality assurance. The current purchasing program expires in 2023, and provides for evidence storage, current and reliable equipment, and support for hardware and software for the term ofthe agreement.

Police Police 10020210.541 00 18346 N/A Noble Waidelich [email protected] m 300 Seminary Avenue Vehicles, Machinery,  and Equipment New 2023 2026 General No New Revenues Grant funding may be available. 98,037 $           $                 52,000 $            52,000 $            52,000 $          52,000 $          52,000 $             260,000 As explained in our prior CIP plan, the department has maintained a purchasing plan to support our body worn cameras, which is expiring in May of 2023.  Unless renewed, equipment will not be repairable or supported, essentially making them inoperable.  Due to the fact that our tasers are also due for renewal, the department is exploring a bundling option as a cost saving measure.  Overall cost has increased from $79k.

Budget Adopted
$         234,000 139,382 $                $          234,000 $          234,000 $         84,000 234,000 $           1, $           020,000 PUBLIC WORKS DEPARTMENT
SUB‐TOTAL:

Project
Timeline Funding Source
Funding
Identified Funding Type Funding Type Add'l Comments Costs to date Allocation to  Multi‐funds Project Name Project Description Department Division Org/Object Project Contact Name (s)  Project Contact Email (s)  Project Location Improvement Type Project Status Project Number Totals Comments City Council Status Start End 22/23 23/24 24/25 25/26 26/27
Asphalt Zipper ‐ Shared Cost The current equipment is Equipment #1000, a 1994 Wirgten W500 Grinder. This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $120,000 total Public Works Streets 10024620.801 00 E1001 Shared with
820 Water
and 840
Wastewater
David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2021 2022 General Yes Current  Revenues Department plans to set aside  funds for this replacement.  $                 40,000   $               40,000  Moved from FYE 23 due to COVID‐19. Moved from FYE 24.  Working with Fleet Maintenance staff on  evaluation. Moving to FYE 23. Continued evaluation and validation of justification required prior to purchase.   Budget Adopted Asphalt  Roller ‐Shared Cost  The current equipment is Equipment #1611, a 1995 CAT CB214C Roller. This is CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $66,000 total Public Works Streets 10024620.801 00 E1612 Shared with
820 Water
and 840
Wastewater
David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2023 2024 General Yes Current  Revenues Department plans to set aside  funds for this replacement.  $            22,000   $               22,000  Moved from FYE 23 due to COVID‐19. Working with Fleet Maintenance staff on evaluation. Reviewed Asphalt Paver  ‐ Shared Cost  The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000B Paver. This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $210,000 total Public Works Streets 10024620.801 00 E1812 Shared with
820 Water
and 840
Wastewater
David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2023 2024 General Yes Current  Revenues Department plans to set aside  funds for this replacement.  $            70,000   $               70,000  Moved from FYE 23 due to COVID‐19. Working with Fleet Maintenance staff on evaluation. Reviewed Flat Rack Truck  Replace existing Flat Rack Truck due to age and mileage. Public Works Streets 10024620.801 00 V2236 N/A David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2022 2023 General Yes Current  Revenues      $          62,500   $               62,500  Moved from FYE 22 due to COVID‐19.  Reviewed 3‐Yard Dump Truck Replace existing 3‐yard dump truck due to age and mileage. Public Works Streets 10024620.801 00 TBD N/A David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2023 2024 General Yes Current  Revenues  $          102,000   $             102,000  Moved from FYE 23 due to COVID‐19.  Reviewed Loader Replacement Replace existing loader due to CARB requirements. Public Works Streets 10024620.801 00 E1413 Shared with
820 Water
and 840
Wastewater
David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2021 2022 General Yes Current  Revenues  $              110,000   $             110,000  Working with Fleet on evaluation.  Continued evaluation and validation of justification required prior to  purchase.  Moved from FYE 22. Budget Adopted Dump Truck Replacement Dump Truck Replacement for 3 years. This equipment is used to maintain and repair the Infrastructure for our citizens.  Total cost:  $500,000 Public Works Corporation Yard 20824300.801 00 18017 N/A David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2023 2024 Internal Service Yes Current  Revenues Department plans to set aside  funds for this replacement.  $          500,000   $             500,000  Moved from FYE 22 due to COVID‐19. Reduced cost from $750k due to splitting Loader to separate line. Reviewed Snap‐On Toolsets Snap‐On Tools, Master Set Tool set and Fleet Pro Set. Public Works Garage 20324100.541 02 18347 N/A David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2023 2023 Internal Service Yes Current  Revenues  $                 60,000   $               60,000  Garage Tool Sets Budget Adopted $                ‐ $               210,000 $           ‐ 694,000 $                    $           ‐ 62,500 $                 $             966,500 City Council Status
SUB‐TOTAL:

Project Location Improvement Type Project Status Funding Type Funding Type Add'l Comments Costs to date Totals Comments Project
Timeline Funding Source
Funding
Identified Project Name Project Description Department Division Org/Object Project Number Allocation to  Multi‐funds Project Contact Name (s)  Project Contact Email (s) *Refer to last page of this document for definition of terms used. PAGE 5

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
JULY 2022
WATER RESOURCES DEPARTMENT
Start End 22/23 23/24 24/25 25/26 26/27
Replace Water Treatment Plant
Service Truck The current vehicle's useful is expected to be exceeded in future years and will need to be replaced. Water  Resources Water Treatment  Plant 82227113.801 00 V3754 N/A David Kirch [email protected] 935 River Street Vehicles, Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $                 70,000   $               70,000  Moved from FYE 23.  Moved back to FYE 23.  Increased amount from $50k due to revising to a 3/4 ton with lift  gate, as well as inflation; EV is not an option at this time due to the heavy duty needs. Budget Adopted Convert Chlorine Gas to Liquid
Chlorine at Water Treatment
Plant
This project will replace chlorine gas  at the Water Treatment Plant and convert to Liquid Chlorine for safety reasons Water  Resources Water Treatment  Plant 82227113.801 00 18133 N/A Michelle Wagenet [email protected] m Water Treatment Plant Infrastructure New 2020 2024 Enterprise Yes Current  Revenues  $                 50,000   $          270,000   $             320,000  Was budgeted FYE 20, moved to start in FYE 21  due to COVID‐19.  Moved $270k from FYE 22.  Moved $50k  from FYE 21.  Moved $50k from FYE 22. Budget Adopted Replace Turbidimeters Replace Turbidimeters at Water Treatment Plant. Water  Resources Water Treatment  Plant 82227113.801 00 18353 N/A Michelle Wagenet [email protected] m 935 River Street Vehicles, Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $                 75,000   $               75,000  Budget Adopted Water Meter Replacements Upgrade aged meter in order to provide increased service efficiency. Water  Resources Water Operations 82027114.801 00 18074 N/A Don Brown [email protected] Various Vehicles, Machinery &  Equipment New 2020 2026 Enterprise Yes Current  Revenues  $            50,000   $            50,000   $             100,000  Ongoing ‐ reduced FYE 21 from $50k, added $50k to FYE 24 due to COVID‐19.  Added funding for FYE 25 and 26.  Removed $50k from FYE 22, FYE 23, and FYE 26.  Scope being re‐evaluated against other projects going on. Reviewed Water
Resources Water Operations 82027114.801 00 Shared with  840 Sewer David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $                 40,000 Water
Resources Sewer Operations 84027221.801 00 Shared with  820 Water David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $                 40,000 Water
Resources Water Operations 82027114.801 00 TBD Shared with  840 Sewer David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2023 2024 Enterprise Yes Current  Revenues  $            22,500 Water
Resources Sewer Operations 84027221.801 00 TBD Shared with  820 Water David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2023 2024 Enterprise Yes Current  Revenues  $            22,500 Water
Resources Water Operations 82027114.801 00
Shared with
100 Streets
and 840
Wastewater
David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues Department plans to set aside  funds for this replacement.  $                 40,000 Water
Resources Sewer Operations 84027221.801 00
Shared with
100 Streets
and 820
Water
David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues Department plans to set aside  funds for this replacement.  $                 40,000 Water
Resources Water Operations 82027114.801 00
Shared with
100 Streets
and 840
Wastewater
David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2023 2024 Enterprise Yes Current  Revenues Department plans to set aside  funds for this replacement.  $            22,000 Water
Resources Sewer Operations 84027221.801 00
Shared with
100 Streets
and 820
Water
David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2023 2024 Enterprise Yes Current  Revenues Department plans to set aside  funds for this replacement.  $            66,000 Water
Resources Water Operations 82027114.801 00
Shared with
100 Streets
and 840
Wastewater
David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2023 2024 Enterprise Yes Current  Revenues Department plans to set aside  funds for this replacement.  $            70,000 Water
Resources Sewer Operations 84027221.801 00
Shared with
100 Streets
and 820
Water
David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2023 2024 Enterprise Yes Current  Revenues Department plans to set aside  funds for this replacement.  $            70,000 Water
Resources Water Operations 82027114.801 00
Shared with
100 Streets
and 840
Wastewater
David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $              110,000 Water
Resources Sewer Operations 84027221.801 00
Shared with
100 Streets
and 820
Water
David Kirch [email protected] 1320 Airport Road Vehicles, Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $              110,000 Telescoping Lift This equipment is needed at the Wastewater Treatment Plant to assist in maintaining the facility which provides Waste Water Treatment for the City and the Ukiah Valley Sanitation District. Water  Resources Wastewater  Treatment Plant 84027225.801 00 E1718 N/A David Kirch [email protected] 300 Plant Road Vehicles, Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues      $            20,000   $               20,000  Rebudgeted FYE 20.  Moved from FYE 20 due to COVID‐19.  Increased the amount from $12k. Moved from FYE  22. Reviewed Digester Rehabilitation and
Methane Scrubber Methane Scrubbers are needed in order to clean the methane gas to provide an alternate energy source to operate the boilers at the Wastewater Treatment Plant, which will in turn decrease the City's energy cost at the plant.   Water  Resources Wastewater  Treatment Plant 84027225.801 00 18135 N/A David Kirch [email protected] 300 Plant Road Vehicles, Machinery &  Equipment New 2019 2025 Enterprise Yes Current  Revenues Cost will be offset by saving in the  purchase of natural gas  $       1,500,000   $         1,500,000  Moved from FYE 22 due to COVID‐19. Reviewed Replace Ford Ranger Replace Ford Ranger at the Wastewater Treatment Plant. Water  Resources Wastewater  Treatment Plant 84027225.801 00 TBD N/A David Kirch [email protected] 300 Plant Road Vehicles, Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $                 40,000   $               40,000  (Not on CIP during rate study.) Moved from FYE 21 due to COVID‐19. Moved to FYE 23.  Electric vehicle option  will be evaluated.    Budget Adopted Recondition Yardney Filters Recondition the filters that produce in‐house plant utility wash water. Water  Resources Wastewater  Treatment Plant 84027225.801 00 18243 N/A Alan Hodge [email protected] 300 Plant Road Vehicles, Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $              100,000   $             100,000  Moved from FYE 22, and increased from $65k. Budget Adopted Install Flow Sensors Install Flow Sensor on the effluent at the Chlorine Contact Basins. Water Resources
Wastewater
Treatment Plant
84027225.801
00 18244 N/A Alan Hodge [email protected] 300 Plant Road Vehicles, Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $                 20,000   $               20,000  Moved from FYE 22. Budget Adopted Belt Filter Press Replacement This project will replace the existing Belt Filter Press Equipment which has passed its useful life. Water  Resources Wastewater  Treatment Plant 84027225.801 00 18130 N/A David Kirch [email protected] 300 Plant Road Vehicles, Machinery &  Equipment In Progress 2021 2022 Enterprise Yes Current  Revenues  $              825,000   $             825,000  Purchase approved in amount of $432,729 for the equipment.  Amount for FYE 22 also reflects $269,326 for  engineering and project management services, going to Council approval in May. Rebudgeting $825k for FYE   23 for installation/construction. Budget Adopted DAFT Replacement Perform repairs to components of the Dissolved Air Flotation Thickener (DAFT) at the Wastewater Treatment Plant. Water  Resources Wastewater  Treatment Plant 84027225.801 00 18248 N/A David Kirch [email protected] 300 Plant Road Vehicles, Machinery &  Equipment In Progress 2021 2022 Enterprise Yes Current  Revenues  $              725,000   $             725,000  Award was approved by Council this May for equipment.  Amount changed from original budget of $250k.  The  increase also reflects $252,752 for engineering and project management services, going to Council approval in  May, and an additional $725k budgeted for next year for installation/construction. Budget Adopted Vichy Springs Lift Station
Upgrade This needs upgrading to install two new pumps, the pump guides, and the discharge valves. Water  Resources Sewer Operations DISTRICT TBD N/A David Kirch [email protected] Vichy Springs Road Vehicles, Machinery &  Equipment New 2024 2026 Enterprise Yes Current  Revenues  $       250,000   $             250,000  Reviewed VFD Replacements A total of five Variable Frequency Drive replacements at high service pump station and raw water pump station. Water  Resources Water Treatment  Plant 82027111.561 20 18355 N/A Sean White [email protected] Various Vehicles, Machinery &  Equipment New 2022 2025 Enterprise Yes Current  Revenues  $              100,000   $          200,000   $            20,000   $             320,000  Budget Adopted $                 2, ‐ $             385,000 $           1, 813,000 $        250,000 570,000 $         ‐ $                 5, $           018,000 $         3, 263,563 $             2, 179,456 $        4, 311,000 $        2, 204,000 $      84,000 171,500 $           12, $         055,410 Project NameProject DescriptionDivisionOrg/ObjectProject NumberAllocation to Multi‐fundsProject StatusProject TimelineFunding SourceFunding IdentifiedFunding TypeFunding Type Add 'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council Status Project Name Project Description Department Division Org/Object Pr
oje
ct
Nu
m
be
r
Totals Comments City Council Status
Project
Timeline Funding Source
Funding
Identified
V3753
Replace Water/Sewer
Operations Call Truck ‐ Shared
Cost
Moved from FYE 23 due to COVID‐19.  Moved from FYE 24.  Working with PW and Fleet on evaluation.  Moving to FYE 23. Continued evaluation and validation of justification required prior to purchase.   Budget Adopted Increased amounts in both Water and Sewer from $20k each due to inflation.    Electric vehicle.   ReviewedMoved from FYE 23 due to COVID‐19.  Working with PW and Fleet on evaluation. ReviewedMoved from FYE 23 due to COVID‐19. Working with PW and Fleet on evaluation. ReviewedWorking with Fleet on evaluation.  Continued evaluation and validation of justification required prior to purchase.  Moved from FYE 22. E1413  $             220,000  Budget Adopted Asphalt Zipper ‐ Shared Cost E1001  $               80,000 SUB‐TOTAL:

Replace Water/Sewer
Operations Lead Worker Truck ‐
Shared Cost
The current vehicle's useful life is expected to be exceeded in future years and will need replaced  $               45,000 Budget Adopted Increased amounts in both Water and Sewer from $30k each due to inflation.  EV is not an option at this time  due to the heavy duty needs.  $               80,000 Project Contact Name (s)  Project Contact Email (s)  Project Location Improvement Type The current vehicle's useful is expected to be exceeded in future years and will need replaced Asphalt  Roller ‐Shared Cost  The current equipment is  Equipment #1611, a 1995 CAT CB214C Roller. This is CARB Tier 0, and a retrofit for this unit is unavailable.  This equipment assists in the ongoing maintenance of the Streets network in order to provide  upgraded facilities for our residents. Three divisions will contribute: $66,000 total E1612  $               88,000 Asphalt Paver  ‐ Shared Cost  The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000B Paver.  This is a CARB Tier 0, and a retrofit for this unit is unavailable.  This equipment assists in the ongoing maintenance of the Streets network in order  to provide upgraded facilities for our residents. Three divisions will contribute: $210,000 total E1812  $             140,000 Loader Replacement Replace existing loader due to CARB requirements. "Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council. "Reserves" indicates it is, or is planned to be, transferred from a reserve account, "Current Revenues" means that the expenditure is anticipated to funded by existing revenues at the time of the purchase, "New Revenues" means that a funding source other than current revenues will be used, including or grant funding or fundraising.

To further explain, as necessary, the funding type used selected. Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as  needed.The number assigned to track all expenses related to the project.Indicates if the cost of the proposed cost is shared.  In this case, here it will state what other funds are sharing the cost. This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING" or "COMPLETED".General calendar year "start" and "end" date.The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.

Definition of terms used:

The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.The specific division within the identified department where the expenditure will be made within the budget.The proposed account code where the expense will be accounted for.

TOTALS FOR VEHICLES, MACHINERY & EQUIPMENT :

The current equipment is  Equipment #1000, a 1994 Wirgten W500 Grinder. This is a CARB Tier 0, and a retrofit for this unit is unavailable.  This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $120,000 total Funding Type Funding Type Add'l Comments Costs to date Allocation to  Multi‐funds Project Status *Refer to last page of this document for definition of terms used. PAGE 6

E1001 – Asphalt Zipper
Working with Public Works and Fleet Management on evaluation. Continued evaluation and validation of justification required prior to purchase.

ATTACHMENT 3

E1413 – Loader
Working with Public Works and Fleet Management on evaluation. Continued evaluation and validation of justification required prior to purchase.

ESTIMATED COST $40,000

FLEET MAINTENANCE SUPERVISOR

SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
REVIEWED & APPROVED BY:

ADDITIONAL COMMENTS: NONE

DEPARTMENT HEAD
ALTERNATE SOLUTIONS EXPLORED: None
OTHER INDIRECT BENEFITS: None.

COST/BENEFIT ANALYSIS: None
JUSTIFICATION/USE/NEED: Vehicle will be used on western hills, Cow Mountain and other remote access. Transporting people, tools/supplies and equipment for rescue.

PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): Polaris Ranger Crew XP 1000 Rescue UTV 4x4 ?

PROPOSED BUDGETED AMOUNT FOR

EACH DEPT/DIV

ESTIMATED LIFE IN ESTIMATED SALVAGE/RESALE VALUE

MILEAGE/HOURS
CITY EQUIPMENT # YEAR

ORIGINAL PURCHASE PRICE
N/A
MODEL

CURRENT MILEAGE/HOURS
Fire Department E4963 91621400.80100 $40,000.00

ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS? N/A
N/A
Ukiah Valley Fire Department
N/A
VIN/SERIAL #
N/A
N/A

MAINTENANCE COSTS TO DATE

PROPOSED VEHICLE OR HEAVY EQUIPMENT
N/A
N/A
CURRENT CONDITION: N/A
N/A

N/A N/A

N/A N/A

EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED Vehicle & Heavy Equipment Request & Justification

DIVISION(S)

PROJECT
CODE
ITEM: Rescue UTV
SUBMITTED BY: DAVE KIRCH, FLEET & PLANT MAINTENANCE SUPERVISOR FOR FISCAL YEAR: 2022/2023

ORG & OBJECT ACCOUNT CODE
ASSET USEFUL LIFE: 20 YEARS
NEW REQUEST OR REPLACEMENT OF EXISTING?: NEW REQUEST

DEPARTMENT(S)

ESTIMATED COST $60,000.00

FLEET MAINTENANCE SUPERVISOR
Vehicle & Heavy Equipment Request & Justification

DIVISION(S)

PROJECT
CODE
ITEM: Ford F-150 Pick-Up EV
SUBMITTED BY: DAVE KIRCH, FLEET & PLANT MAINTENANCE SUPERVISOR FOR FISCAL YEAR: 2022/2023

ORG & OBJECT ACCOUNT CODE
ASSET USEFUL LIFE: 10-15 YEARS
NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of existing.

DEPARTMENT(S)

MAINTENANCE COSTS TO DATE

PROPOSED VEHICLE OR HEAVY EQUIPMENT
113,000 MILES
No
CURRENT CONDITION: This vehicle was salvaged in 2015. Transmission was blown, along with a bad catalyst. $800.00
3 Years N/A
1989 DODGE D200

EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED PARKS V3285

ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS? N/A
100,000

COMMUNITY SVCS
1B6KE26Z0KS149936
VIN/SERIAL #
$14,197.69
N/A
PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2023 FORD F-150 EV PRO TRUCK OR EQUAL 5,000 - 7,000 MILES

PROPOSED BUDGETED AMOUNT FOR

EACH DEPT/DIV

ESTIMATED LIFE IN ESTIMATED SALVAGE/RESALE VALUE

MILEAGE/HOURS
CITY EQUIPMENT # YEAR

ORIGINAL PURCHASE PRICE
3731
MODEL

CURRENT MILEAGE/HOURS
10022100.80100 $60,000.00

SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
REVIEWED & APPROVED BY:

ADDITIONAL COMMENTS: This vehicle was scheduled to be replaced in 2015, but funds were not available.

DEPARTMENT HEAD
ALTERNATE SOLUTIONS EXPLORED: None
OTHER INDIRECT BENEFITS: None.

COST/BENEFIT ANALYSIS: EV vehicle lower maintenance cost to maintain JUSTIFICATION/USE/NEED: The vehicle will be used on a daily basis to perform maintenance city parks and grounds of city properties This truck will also be used to support public events, and other general service needs.

ESTIMATED COST $60,000.00

FLEET MAINTENANCE SUPERVISOR

DEPARTMENT HEAD
ADDITIONAL COMMENTS: None
2,000 to 3,000
ASSET USEFUL LIFE: 10-15 years
1B7HC16X7VS184613
VIN/SERIAL #
NEW REQUEST OR REPLACEMENT OF EXISTING?:
80 After Market
FOR FISCAL YEAR: 2022/2023
1997 Dodge

EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED

ORG & OBJECT ACCOUNT CODE
Vehicle & Heavy Equipment Request & Justification

DIVISION(S)

PROJECT
CODE
ITEM: Ford F-150 Pick-up EV
SUBMITTED BY: Dave Kirch, Fleet & Plan Maintenance Supervisor REVIEWED & APPROVED BY:

Community Services

DEPARTMENT(S)

PROPOSED VEHICLE OR HEAVY EQUIPMENT
55,670
Yes
CURRENT CONDITION: Poor
$1,500.00

ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS? None
100,000 miles
MODEL

CURRENT MILEAGE/HOURS
Building Maintenance V3286 20822500.80100 $60,000.00
JUSTIFICATION/USE/NEED: This vehicle we be used on a daily basis to perform building and grounds maintenance of all City-owned buildings and properties.

PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2023 FORD F-150 EV PRO Truck or Equal

MAINTENANCE COSTS TO DATE

PROPOSED BUDGETED AMOUNT FOR

EACH DEPT/DIV

ESTIMATED LIFE IN ESTIMATED SALVAGE/RESALE VALUE

MILEAGE/HOURS
CITY EQUIPMENT # YEAR

ORIGINAL PURCHASE PRICE
3760

SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
Unknown
10000 (7 years)
ALTERNATE SOLUTIONS EXPLORED: N/A
OTHER INDIRECT BENEFITS: N/A
COST/BENEFIT ANALYSIS: EV vehicle lower maintenance cost to maintain.

ESTIMATED COST $80,000.00

FLEET MAINTENANCE SUPERVISOR

SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
$13,500.00
ALTERNATE SOLUTIONS EXPLORED: N/A
OTHER INDIRECT BENEFITS: N/A
COST/BENEFIT ANALYSIS: N/A
JUSTIFICATION/USE/NEED: This vehicle will be used on a daily basis for the operation of the Water & Sewer , Booster Pump Stations and lift stations. This vehicle will also be used as the On-Call vehicle water & sewer.

PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2023 Ford F350 Service Body

MAINTENANCE COSTS TO DATE

PROPOSED BUDGETED AMOUNT FOR

EACH DEPT/DIV

ESTIMATED LIFE IN ESTIMATED SALVAGE/RESALE VALUE

MILEAGE/HOURS
CITY EQUIPMENT # YEAR

ORIGINAL PURCHASE PRICE
3739
MODEL

CURRENT MILEAGE/HOURS
82027114.80100 $40,000.00
84027221.80100
Water V3753

ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS? None
100,000 miles
REVIEWED & APPROVED BY:

Water Resources

DEPARTMENT(S)

PROPOSED VEHICLE OR HEAVY EQUIPMENT
101,300 miles
Yes
CURRENT CONDITION: Fair
$15,000.00
Water Resources Sewer V3753
Vehicle & Heavy Equipment Request & Justification

DIVISION(S)

PROJECT
CODE
ITEM: Ford F-350 with Service Body
SUBMITTED BY: Dave Kirch, Fleet & Plan Maintenance Supervisor 100 hours Yes
FOR FISCAL YEAR: 2022/2023
2014 Ford

EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED

ORG & OBJECT ACCOUNT CODE

DEPARTMENT HEAD
ADDITIONAL COMMENTS: The vehicle being replaced will be transferred to another deparment. 10,000 miles
ASSET USEFUL LIFE: 10-15 years
1FDBF3A61EEB27664
VIN/SERIAL #
$40,000.00
NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacemnet