FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY ONLY
The County of Mendocino received a large sum of funds from PG&E as part of therestitution settlement. As part of the settlement agreement, the County has set asidefunds for fire service training; thus, the County of Mendocino is purchasing a sizeable 5‐story training tower for the Fire Services in Mendocino County. An MOU is currentlybeing created between the County of Mendocino and Ukiah City to maintain thetraining facility. This facility and grounds have the ability to serve multipledepartments within the municipality (Fire, Police, Utilities, etc.) for training purposes.With the placement of the tower, the grounds (i.e., pavement, water system, electric,additional training props, etc.) will be the city's responsibility.Additional Comments: The $399,971 for the tower purchase is covered by the grantand $25k is for initial site work to prepare the site for installation. **Additional sitework and improvements will likely be necessary depending on final location andneeds.** Tower has been purchased/received, and location for the tower has beenidentified. Actual cost increased from $399,971 due to supply chain/inflationaryimpacts. Currently going out to bid for site prep. Increased amount for FYE 23 from$25k as additional funds will likely be needed for the site prep. Contract for that workwill be awarded this fiscal year.The Training Room and the Central Fire Station (Station‐682) require upgrades andretrofitting. The central training room is currently the primary training classroom; italso serves as the Emergency Center of Operations (EOC) in a catastrophic event for thecity or surrounding area. As technology has rapidly changed, the room needs to beupgraded to match the changes to give our team members the tools needed tocomplete our mission. Additionally, UVFA identified an issue with the availability or lackof training relying on outside resources. After identifying the problem, strategicplanning was put into place to bring our team members the necessary and requiredtraining in‐house, thus requiring upgrades. Upgrades include tables, chairs, audio,video, internet accessibility, phone systems (including 911 operability), internal &external communication capabilities, whiteboards, planning boards, etc. Additional Comments: Prioritization and funding source(s) under review; Need toexplore grant funding. Department estimate/request is $50,000. $ 50,000 467,823 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 517,823 $ This new Command/Chief vehicle would serve as a Division Chief's vehicle. It willreplace C‐6805, a 2006 Chevy 2500 HD, with current mileage of 106,495. The vehicletransmission is currently failing, leaving the vehicle unfit, unreliable, and leaving teammembers in a possibly unsafe or life‐threatening environment during fire suppressionactivities. However, the vehicle can be repurposed as a non‐suppression utility vehiclefor the department.
Additional Comments: Moved from FYE 21 due to COVID‐19. Increased the amountfrom $50k to include vehicle outfitting. Moved from FYE 21. Vehicle is on order, withdelayed delivery. Rebudgeting remaining amount for outfitting into next fiscal year.Reduced amount in FYE 22 from $75k and placed remaining amount in FYE 23. Delivery has been delayed. Moved budget for outfitting from FYE 23, and increased from $22k.
TBD
No
SUB‐TOTAL:
10021210.80220
18337
N/A
1500 S State/141 Lovers Ln.
VEHICLES, MACHINERY & EQUIPMENT
FIRE AUTHORITY
In Progress
TBD
Yes
10021210.80220
18338
N/A
1500 S State/141 Lovers Ln.
New
$ 517,823
Budget Adopted X
$ ‐
Reviewed
$ 78,021 X
22/23 23/24 24/25 25/26 26/27 27/28
Shovel Ready
Yes $ 53,021 $ 22,000 $ 25,000
Budget Adopted
Project # Totals
City Council Status
Command/ Chief
Vehicle
Funding Source
Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi‐funds
Project Location
Project Status Project Name Project Description
Org/Obj 91821402.80100
V3165
N/A
1500 S State St.
In Progress
District
Training Tower
Grounds
Training Room ‐
Central Station
$399,971 from
PG&E Settlement
Funds for Tower
$ 50,000 467,823 $
Seeking grant
funding.
*Refer to last page of this document for definition of terms used. PAGE 2
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY ONLY
This new Command/Chief vehicle will serve as a Command/Chief vehicle. It will replaceD‐6802, a 2007 Chevy 2500 HD with 84,072 miles. This vehicle's transmission is alsocurrently failing along with multiple other problems, leaving the vehicle unfit,unreliable, leaving team members in a possibly unsafe or life‐threatening environmentduring fire suppression activities. This vehicle will be decommissioned and placed assurplus.
Additional Comments: Purchase cost covers Fire Service Emergency Vehicle outfitting(Lights, Siren, Radio's, etc.,) Vehicle is on order, with delayed delivery. Rebudgeting remaining amount for outfitting into next fiscal year. Reduced amount in FYE 22 from$75k and placed remaining amount in FYE 23. Delivery has been delayed. Movedbudget for outfitting from FYE 23, and increased from $22k.The Ukiah Valley Fire Authority annual fleet replacement identified T‐6852 for replacement. Following industry‐standard NFPA guidelines recommends fire enginesserve 10‐years or 75,000 miles as a first out response vehicle, and an additional 5 to 10‐years or 100,000 miles in service as a reserve apparatus. T‐6852 is a 2009 Pierce QuintAerial Apparatus with a 75‐ft. ladder with a current mileage of 47,536. With acontinually growing city in size and height, revised truck's specifications will need to beconsidered to meet future demands. T‐6852 will be placed in a reserve status for theDepartmentAdditional Comments: Fiscal year allocation might move to out years contingent oncondition of the vehicle. Removing to follow UVFA Fleet Replacement Plan.
Due to the current events happening around the United States and the world, it isunfortunate but imperative that we prepare and be equipped for any and all situationsthe UVFA may face. We are taking a proactive instead of a reactive stance in protectingand providing our team members with the equipment they need to handle even thedirest situations. Following industry‐standard (NFPA‐3000 Active Shooter) equipmentto be purchased will include Flak Jackets, Kevlar Helmets, Medical Triage Bags, andMedical Triage Equipment. Additional Comments: Funding for 16 ballistic safety vests. Purchase is in progress,and expected to be completed by end of this fiscal year.
This vehicle will serve as a Command/Chief vehicle. It will replace the current District‐Owned C‐6804. C‐6804 will be placed as reserve status as a station utility until its endof useful service. This is the final phase of purchasing command vehicles for theforeseeable future. Additional Comments: Purchase cost covers Fire Service Emergency vehicle outfitting(lights, siren, radios, etc.). Removing to follow UVFA Fleet Replacement Plan.
These units serve as the final piece in replacing our auto extrication equipment. Threeunits are requested and will be battery operated, with the batteries beinginterchangeable with our current equipment (cutters/spreaders). These units will beplaced on the three Type I engines that provide primary emergency response. Ramsare utilized in a number of rescue situations, including separating material duringextrications, i.e. separating a crushed metal frame of a vehicle to get to a victim.Additional Comments: Purchase in progress and anticipated to be completed by endof this fiscal year.
UVFA's Lift Air Bags are currently past the end‐of‐life expiration date. This item includes 3 lift bag kits that will be equipped on the three Type I Engines that provideprimary emergency response. Lift bags are used to lift heavy objects including but notlimited to vehicles, boulders, building collapse, confined space rescue, etc.Additional Comments: Purchase in progress and anticipated to be completed by endof this fiscal year. $ 52,454 $ 22,546 $ 25,000 $ 77,454 Command/ Chief Vehicle 91721400.80100
18277
N/A
1500 S State St.
In Progress
Distrct
Yes
Reviewed X
X
Budget Adopted X
$ 45,000
Budget Adopted X
$ 75,000
Reviewed X
$ ‐
$ 45,000
$ 75,000 Yes
91721400.80100
18344
N/A
1500 S State St.
In Progress
District
Yes Yes
Command/Chief
Vehicle
Hydraulic Battery
Operated Rams
91721400.80100
TBD
N/A
1500 S State St.
New
District
Lift Air Bags
N/A
1500 S State St.
In Progress
District
Active Shooter
Safety Equipment
10021210.80100
18339
N/A
1500 S State St.
In Progress
Grant
NoFunded by PG&E settlement funds. $ 50,910 $ 50,910 Budget Adopted
Quint Aerial
Apparatus
N/A
10021210.80100
TBD
1500 S State St.
New
TBD
NoFiscal Year Allocation TBD
$ 15,000 $ 15,000 X
25321210.54102
Budget Adopted
18340
*Refer to last page of this document for definition of terms used. PAGE 3
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY ONLY
Operative IQ interrogates these with our current medical equipment tracking andsupply system. These units help track usage, expiration dates, and resupply needs.Additionally, the up‐to‐date tracking of all current supplies will minimize excessequipment or spoilage by expiration, saving additional funds.Additional Comments: The Ukiah Valley Fire Authority is already utilizing thecorresponding software utilized by the machines. The $35k is the one time cost fortwo inventory tracking machines. These are similar systems utilized by hospitals forinventory control of medications and supplies. Purchase in progress and anticipated tobe completed by end of this fiscal year.Due to the increasing number of rescues in the wilderness areas, along with Low GapPark & the Western Hills Trails. UFVA needs a vehicle capable of traversing these areasto optimize our rescue capabilities, as well as moving equipment and personnel in atimely manner.
Additional Comments: Vehicle has been purchased and received, and will be fullyoutfitted by end of this fiscal year. (Reserve) used by staff who carry out daily operations with fire prevention and inspections overseen by the Fire Marshall’s Office, additionally, respond to larger‐scaleincidents within the UVFA’s jurisdiction. As with most UVFA equipment, the mostnotable benchmark for UVFA is response volume which indicates usage hours. It isrecommended that front‐line vehicles be placed in reserve status at 6,000 hours or 7 to10 years of front‐line service. Additionally, it is recommended that all reserveequipment be retired after 12,000 hours of service or 15 to 20 of service. Other aspectsinclude excepted future use, past apparatus required maintenance and downtime, andcost allocation. P‐6815 recommended replacement in 2023; the current vehicle will beremoved from service and placed as surplus due to the cost of repairs to thetransmission.Additional Comments: Following UVFA Current Fleet Replacement Plan: FirePrevention/Inspection Vehicle. The crucial component utilized by the Fire Service allows team members to respond toany emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc. Fireengines and trucks are broken down into various classes (Type‐I, Type‐II, Type‐III, etc.)based on the capabilities or specialized equipment of the apparatus. The most notablebenchmark is response volume which indicates usage hours. Other aspects includeexcepted future use, mileage, past apparatus required maintenance, and downtime(out of service due to repairs); it is recommended that front‐line vehicles be placed inreserve status at 6k hrs or 7 to 10 yrs of front‐line service. Additionally, it isrecommended that all reserve apparatus be retired after 12k hrs of service or 15 to 20yrs of service. BR‐6861 (Type‐VI): This new purchase will be recommended in 2023,switching from our current Type‐II apparatus to a more versatile and maneuverableType‐VI for our front‐line team members and stations. E‐6861 (Type‐II): recommendedto be repurposed as a reserve with the purchase of B‐6861 in 2023; current E‐6861 willreplace E‐6872. E‐6872 (Type‐III): will be replaced as the current front‐line apparatuses(Type‐II) are moved to reserve status and be listed as surplus.Additional Comments: Following UVFA Current Fleet Replacement Plan.The Boat is used for water operations and rescue. The recommended replacement isfront‐line for 7 to 10 years and retired after 15 to 20 years of service. Based on thedegrading of the marine material over time and hard use. B68‐1: recommendedreplacement in 2023; the current B68‐1 will be placed in reserve status as B68‐2. B68‐2:will be replaced as current front‐line vehicles are moved to reserve status and be listedas surplus.
Additional Comments: Following UVFA Current Fleet Replacement Plan. $ 50,000 $ 50,000
Not Reviewed XBudget Adopted X
$ 40,000
Budget Adopted X
$ 35,000
$ 36,432 $ 40,000
10021210.80100
TBD
N/A
1500 S State St.
New
General
No Yes
N/A
1500 S State St.
In Progress
District
No
Fire Prevention /
Inspection Vehicle
Medical
Equipment
Inventory Control
System
71021100.80100
18341
N/A
1500 S State St.
In Progress
Ambulance
Utility Transport
Vehicle
91721400.80100
E4975
$ 547,000 $ 547,000
Not Reviewed
$ 35,000
Type VI Brush
Squad TBD
TBD
N/A
1500 S. State St.
New
TBD
No
Rescue Boat
(Specialized
Vehicle)
10021210.80100
TBD
N/A
1500 S State St.
New
General
No$ 32,000 $ 32,000
Not Reviewed X
*Refer to last page of this document for definition of terms used. PAGE 4
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY ONLY
The crucial component utilized by the Fire Service allows team members to respond toany emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc. Fireengines and trucks are broken down into various classifications (Type‐I, Type‐II, Type‐III, etc.) based on the capabilities or specialized equipment of the apparatus. The mostnotable benchmark is response volume which indicates usage hours. Other aspectsinclude excepted future use, mileage, past apparatus required maintenance, anddowntime (out of service due to repairs); it is recommended that front‐line vehicles beplaced in reserve status at 6,000 hours or 7 to 10 years of front‐line service.Additionally, it is recommended that all reserve apparatus be retired after 12,000 hoursof service or 15 to 20 of service. T‐6852 recommended replacement in 2024; thecurrent T‐6852 will be removed from service and listed as surplus.Additional Comments: Following UVFA Current Fleet Replacement Plan.The crucial component utilized by the Fire Service allows team members to respond toany emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc. Fireengines and trucks are broken down into various classifications (Type‐I, Type‐II, Type‐III, etc.) based on the capabilities or specialized equipment of the apparatus. The mostnotable benchmark is response volume which indicates usage hours. Other aspectsinclude excepted future use, mileage, past apparatus required maintenance, anddowntime (out of service due to repairs); it is recommended that front‐line vehicles beplaced in reserve status at 6,000 hours or 7 to 10 years of front‐line service.Additionally, it is recommended that all reserve apparatus be retired after 12,000 hoursof service or 15 to 20 of service. Due to the current use (Hours), E‐6881 and E‐6883 willbe well over 6,000 before the seven‐year mark as, on average, each apparatus putsapproximately 1,500 hours of usage per year. E‐6881 has the higher use of the two,which puts it first for replacement. E‐6881 (Type‐I): It is recommended for replacementin 2025; the current E‐6881 will be repurposed as a reserve and replace E‐6882. Additional Comments: Following UVFA Current Fleet Replacement Plan.The crucial component utilized by the Fire Service allows team members to respond toany emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc. Fireengines and trucks are broken down into various classifications (Type‐I, Type‐II, Type‐III, etc.) based on the capabilities or specialized equipment of the apparatus. The mostnotable benchmark is response volume which indicates usage hours. Other aspectsinclude excepted future use, mileage, past apparatus required maintenance, anddowntime (out of service due to repairs); it is recommended that front‐line vehicles beplaced in reserve status at 6,000 hours or 7 to 10 years of front‐line service.Additionally, it is recommended that all reserve apparatus be retired after 12,000 hoursof service or 15 to 20 of service. Due to the current use (Hours), E‐6881 and E‐6883 willbe well over 6,000 before the seven‐year mark as, on average, each apparatus putsapproximately 1,500 hours of usage per year. E‐6883 has the second highest use of thetwo, which puts it second for replacement. E‐6883 (Type‐I): recommended replacementin 2026; between former E‐6881 and E‐6883, one will be used as a reserve as (E‐6882)while the other will be listed as surplus. Additional Comments: Following UVFA Current Fleet Replacement Plan.Specialized vehicles are generally designed for a specific purpose (Support/Air Unit,USAR, Boat) utilized by the UVFA. These units play a critical role in the success of theUVFA’s mission. The USAR (Urban Search & Rescue) is designed for natural disasters,confined space rescue, and collapse rescue. Support/Air and USAR were based onusage of the vehicle; it is recommended for replacement at 12,000 or 15 to 20 years ofservice. A significant change, USAR‐68 is currently a pull‐behind trailer without adedicated vehicle for towing; this will be a utility truck with a crane to haul thespecialty trailers (USAR/Swiftwater rescue trailers). It will allow for a rapid response in atime sensitive environment, with the small crane attached making the vehicle moreversatile and adaptable for any situation that team members encounter. USAR‐68:recommended replacement in 2027; the current USAR‐68 trailer will be placed assurplus or utilized by another City Department.Additional Comments: Following UVFA Current Fleet Replacement Plan. $ 1,800,000
Not Reviewed Quint Aerial Apparatus TBD
TBD
N/A
1500 S State St.
New
TBD
NoX
Fire Engine
Apparatus TBD
TBD
N/A
1500 S State St.
New
TBD
No$ 935,000 $ 935,000
Not Reviewed X
$ 1,800,000
$ 956,000 $ 956,000
Not Reviewed Fire Engine Apparatus TBD
TBD
N/A
1500 S State St.
New
TBD
NoX
Tech Rescue
Tow/Haul
(Specialized
Vehicle)
TBD
TBD
N/A
1500 S State St.
New
TBD
No$ 260,000 $ 260,000
Not Reviewed X
*Refer to last page of this document for definition of terms used. PAGE 5
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY ONLY
This trailer will be dedicated to swift water rescue equipment including a boat. Thistrailer gives team members the ability to maintain and rapidly respond to any waterrescue incident. All water rescue equipment will be stored within the trailer, includingthe inflatable boat. The trailer allows the ability to maintain all equipment in acontrolled environment.Additional Comments: Following UVFA Current Fleet Replacement Plan. $ 230,456 141,907 $ 132,000 $ 1,800,000 $ 1,010,000 $ 956,000 $ 842,000 $ 5,031,385 $ Project NameProject DescriptionOrg/ObjectProject NumberAllocation to Multi‐fundsProject StatusFunding SourceFunding IdentifiedFunding Source Add'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council StatusShovel Ready Swiftwater Rescue
Equipment Trailer TBD
TBD
N/A
1500 S State St.
New
TBD
No$ 35,000 $ 35,000
Not Reviewed X
The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.The proposed account code where the expense will be accounted for.
Definition of terms used:
SUB‐TOTAL:
Project is ready to be sent out to bid.To further explain, as necessary, the funding type used selected. Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as needed."Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.The number assigned to track all expenses related to the project.Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. *Refer to last page of this document for definition of terms used. PAGE 6
POLICE
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
POLICE ONLY
The Ukiah Police Department has been using the same Computer AidedDispatch (CAD) platform since 1998. The provider of this CAD system changedownership multiple times, since our initial purchase. Currently there are only 6agencies in the state using this system and it does not have standardfunctionality such as mapping. It is likely that this CAD system will bediscontinued in the future. Fortunately, the current owner of this old system isour Records Management System provider and offers a modernization upgrade.This would allow for the seamless flow of information from our CAD system,Records Management System and our MDT’s. This modernization softwarewould also provide a mapping component to our CAD and MDT software whichis an industry standard now. Additional Comments: Cost of project per Fiscal year may vary depending onstart date, but total cost is identified. Moved from starting in FYE 24, andincreased total project amount from $491,593. Staff is still looking for grantfunding. Additionally, current staff resources are unable to support a project ofthis size.The Ukiah Police Department maintains a universal power supply, which isfailing and past its life cycle. This UPS is a battery backup system which isneeded to maintain phone and radio communications in our EmergencyDispatch Center in the event of a power outage and generator failure. Additional Comments: Cost of project includes equipment and on site serviceand setup. Increased budget amount for FYE 23 from $28,727. $ 35,208 38,333 $ 90,325 $ 90,325 $ 90,325 $ 180,651 $ 220,617 $ 617,126 $ The Ukiah Police Department has maintained a Gun Range at the end of VichySprings Road adjacent the old dump property for more than 50 years. Inprevious years, staff identified the need to perform what is known as bermmining prior to any future improvements and had previous budgeted monies inthe Fiscal Year 19/20, which was cut due to COVID, but still remains a priority.Additional Comments: Currently there are a number of improvements at thefacility that need to be made, however none of these can be accomplished, untilthis can occur. $ 30,000 29,754 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 30,000 $ X
Police Department
Computer Aided
Dispatch & Mobile
Digital Terminal
Software
10020210.54330/.54320
TBD
N/A
300 Seminary Ave.
Deferred
TBD
NoMay explore financing options. $ 90,325 $ 90,325 90,325 $ 180,651 $ 220,617 $ $ 581,918 Reviewed
Costs to date
Shovel Ready
Org/Obj
INFORMATION TECHNOLOGY
Totals
City Council Status
POLICE DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Project Status
Funding Source
Funding Identified Funding Source Add'l Comments Project # Allocation to Multi‐
Project Location Project Name Project Description
Police Department
Server Room
Battery Backup
10020210.54100
18330
N/A
300 Seminary Ave.
Completed
General
Yes $ 35,208 38,333 $ $ 35,208 X Budget Adopted
SUB‐TOTAL:
INFRASTRUCTURE
POLICE DEPARTMENT
Project Name Project Description
Org/Obj
Project #
Allocation to Multi‐funds
Project Location
Project Status
Funding Source
Funding Identified Funding Source Add'l Comments Costs to date 22/23 23/24 24/25 25/26 26/27 27/28 Totals City Council Status
Shovel Ready
Ukiah Gun Range
Berm Mining
10020210.80230
18331
N/A
300 Seminary Ave.
Completed
General
Yes $ 29,754 $ 30,000 $ 30,000 Budget Adopted X
SUB‐TOTAL:
*Refer to last page of this document for definition of terms used. PAGE 1
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
POLICE ONLY
Annually the Police Department schedules the replacement of two patrol cars.Typically, a patrol car lasts about 3 years before it reaches the end of it's servicelife. It takes the department about a year to order, receive and outfit a car forpatrol use. By scheduling regular replacement of cars, the department ensureswe have enough cars available for use. Additional Comments: The Department has maintained a vehicle replacementplan of two vehicles per year, which was previously reduced due to COVID‐19.The budget has been increased from $100k yearly, as current vehiclereplacement actual cost exceeds prior budgeted amounts. This is also aconsideration of inflation. Revised PC's. Increased amount in FYE 23 from$150k to reflect cost increase for two hybrid vehicles currently on order.Increased future years from $150k as well in consideration of inflation.The Ukiah Police Department has deployed Tasers since 2018, utilizing a 5‐yearpurchasing program to maintain current equipment and which provides supportfor hardware, supplies, and technology through the term of the agreement. Thecurrent agreement with Axon expires in 2022. Additional Comments: As explained in our prior CIP plan, the department hasmaintained a purchasing plan to support our tasers, which is expiring this year.Unless renewed, equipment will not be repairable or supported. Yearly pricinghas increased from $15k. Unencumbered contract was awarded FYE 23.Reduced amount in FYE 23/24/25/26/27 from $32k to reflect five‐year contractcommitment that will have to be rebudgeted for the life of the contract.The Ukiah Police Department has deployed body‐cameras to memorialize officercontacts, criminal conduct, and investigative activities for more than 10 years.These video and audio recordings are used as evidence in criminal and civilcases, as well as for internal quality assurance. The current purchasing programexpires in 2023, and provides for evidence storage, current and reliableequipment, and support for hardware and software for the term of theagreement. Additional Comments: As explained in our prior CIP plan, the department hasmaintained a purchasing plan to support our body worn cameras, which isexpiring in May of 2023. Unless renewed, equipment will not be repairable orsupported, essentially making them inoperable. Due to the fact that our tasersare also due for renewal, the department is exploring a bundling option as a costsaving measure. Overall cost has increased from $79k. Unencumbered contract was awarded FYE 23. Reduced amount in FYE 23/24/25/26/27 from $52k toreflect five‐year contract commitment that will have to be rebudgeted for thelife of the contract.
Ongoing
General
$ 47,954 47,683 $ 47,954 $ 47,954 $ 47,954 $ Project # Totals
City Council Status
Annual Police Car
Replacement
Funding Source
Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi‐funds
Project Location
Project Status Project Name Project Description
Org/Obj 10020210.80100
$ 26,974 26,697 $
$ 175,000 X
Shovel Ready
NoMay explore financing options. $ 175,000 167,000 $ 175,000 $ Budget Adopted $ 692,000
22/23 23/24 24/25 25/26 26/27 27/28
Replace Tasers
N/A
10020210.54100
18345
300 Seminary Ave.
In Progress
General
YesGrant funding may be available.
VEHICLES, MACHINERY & EQUIPMENT
POLICE DEPARTMENT
$ 26,974 26,974 $ 26,974 $ 26,974 $ $ 134,870 Budget Adopted X
V4215 & V4218
N/A
300 Seminary Ave.
Replace Body
Cameras
10020210.54100
18346
N/A
300 Seminary Ave.
In Progress
General
YesGrant funding may be available. $ 47,954 $ 239,770 Budget Adopted X
*Refer to last page of this document for definition of terms used. PAGE 2
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
POLICE ONLY
The Ukiah Police Department would like to purchase two "DJI Mavic 3T"unmanned aircraft systems (drones) from Axon. The drones are $7,500 each.Each drone has an annual software cost of $2,200 a year and a $360 pilot licensefee. Ideally the Ukiah Police Department would have two staff trained to pilotthe drones. The training for each pilot would be a one time cost of $999. Additional Comments: Unmanned Aircraft could be very useful and important ifworking a barricaded hostage situation, natural disaster such as flood, or fire. The Ukiah Police Department would like to purchase and implement anadditional 14 Flock cameras in or around the Ukiah City Limits to help withsolving felony crimes occurring in our community. Additional Comments: Flock cameras have been proven to assist officers inlocating stolen vehicles, wanted persons and helped in solve crimes around theCity of Ukiah. Currently we have some areas of the City of Ukiah that are notcovered by Flock Cameras. The Ukiah Police Department would like to update it's Fleet Cameras inside thepolice patrol vehicles. Currently the 9 UPD patrol vehicles are outfitted withFleet 2 Axon cameras. These cameras are becoming outdated and will need anupgrade in the next few years. Updating our Fleet 2 cameras to Fleet 3 cameraswould give the police department a wider view and the Feel 3 cameras are alsoLicense Plate Reader compatible. Additional Comments: For an additional fee the LPR can be turned on to assistofficers in locating stolen vehicles or felony wanted vehicles entered into theState of California DMV system and Stolen Vehicle System. The proposed Axonquote for Fleet 3 cameras would provide new cameras for all 9 patrol vehicles,include all hardware, software, and warranty. The payment would be broken upinto 5 years for a total of $122,193 (FYE 29 not currently on CIP). The Ukiah Police Department is in need of 13 new body armor vests for ourpolice officers. We have several that are end of life and need replacement inthe upcoming year. The cost of a bullet proof vest is approximately $1,000 avest. Additional Comments: Vests are personally fitted for each officer and are forthe safety of our staff. $ 241,928 74,380 $ 325,928 $ 274,367 $ 274,367 $ 99,367 $ 24,439 $ 1,240,396 $ Project NameProject DescriptionOrg/ObjectProject NumberAllocation to Multi‐fundsProject StatusFunding SourceFunding IdentifiedFunding Source Add'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council StatusShovel Ready Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as needed."Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The proposed account code where the expense will be accounted for.
Definition of terms used:
SUB‐TOTAL:
X
The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. $ $ 13,000 13,000
Not Reviewed Body Armor
10020210.54100
TBD
N/A
300 Seminary Ave.
New
General
No
Unmanned Aircraft
Flock Cameras
LPR Fleet Cameras
10020210.54100
TBD
N/A
300 Seminary Ave.
New
General
No
10020210.54100
TBD
N/A
300 Seminary Ave.
New
General
No
10020210.54100
TBD
N/A
300 Seminary Ave.
New
General
No
Seeking Grant Funding
$ 24,439 24,439 $ 24,439 $ 24,439 $ $ 97,756 $ $ 22,000 22,000
Not Reviewed XNot Reviewed X
$ $ 41,000 41,000
Not Reviewed X
*Refer to last page of this document for definition of terms used. PAGE 3
PUBLIC WORKS
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
Complete renovation of existing Corporation Yard, teardown of all accessory buildings and build new structures for Streets, Water & Sewer staff and whatever else is deemed necessary from study.Add'l Comments: Needs Assessment for Corp Yard Facility Moved from FYE21 due to COVID‐19. Moved from FYE 23. Estimated cost in 21/22 is forplans and specs/study work. Design contract has been awarded for $1.2M.Moved from FYE 23. Reduced funding by amount of design contract. Staffexploring opportunity of new corp yard facility off Airport property.Tile missing and/or broken, front of building needs cleaning and painting.Add'l Comments: The Civic Center Buildings have been powerwashed/cleaned. Project deferred. Moved $45k from FYE 20, and moved$35k from FYE 21 due to COVID‐19. Combined budget for FYE 22 and FYE 23into one budget for FYE 22. Moved from FYE 22. Moved from FYE 23. Staffexploring options for repair or replacement.The tiles in the bathrooms at the Civic Center have come loose and arecreating a tripping hazard. Tile needs to be removed and replaced. Cementfloor needs to be treated to exclude calcium intrusion.Add'l Comments: Moved to FYE 22 due to COVID‐19. Moved from FYE 22.Moved from FYE 23. Nearly all items on pause waiting for the BofA buildingand planning of moving departments around. Unsure of what needs theCivic Center will need to address.Roof and skylights are showing signs of failure. Failed over dispatch and atemporary tarp roof was implemented.Add'l Comments: Department estimates roof replacement/repair cost at$400,000; Capitalize costs over the next 4 years. The intent here is to setaside $100k every year through the cost allocation for the ultimate roofreplacement in final year of set aside, thus not reflecting an actual budgetedamount in each set‐aside year. Staff asked for an amendment in Dec. '22 toamend this year's budget by $40k to take care of area above Police dispatch,which has been completed. Adding and additional $100k set aside, for atotal of five years. Currently on pause waiting for the BofA building andplanning of moving departments around. Unsure of what needs the CivicCenter will need to address.The insulation in the exterior parking cover has failed that cover the publicsafety vehicles. To protect police vehicles and improve aesthetics.Add'l Comments: Moving from FYE 23. Nearly all items on pause waiting for the BofA building and planning of moving departments around. Unsure ofwhat needs the Civic Center will need to address.HVAC units are aging and failures are imminentAdd'l Comments: Replace two units per year. Nearly all items on pausewaiting for the BoFA building and planning of moving departments around.Unsure of what needs the Civic Center will need to address.Replace floor in lunch room due to water intrusion from a bathroom leak.Add'l Comments: Nearly all items on pause waiting for the BoFA buildingand planning of moving departments around. Unsure of what needs theCivic Center will need to address. $ 10,000
ReviewedCivic Center Lunch Room Floor Replacement
20824700.56300
TBD
N/A
300 Seminary Ave.
Deferred
Internal
YesIndirect Cost Allocation
Budget Adopted XBudget Adopted XReviewed $ 200,000 $ 35,000
$ 100,000 $ 500,000
$ 80,000 $ 80,000
Budget Adopted Budget Adopted $ 35,000
18106
N/A
300 Seminary Ave.
Deferred
Building Fund
YesUtilizing Building Fund Reserves $ 80,000 Corporation Yard
Renovation Project
20824300.80220
18190
N/A
1320 Airport Rd.
In Progress
Series 2022 Lease Rev
Yes New Revenues $ 13,500,000 27,725 $ $ 12,281,427 $ 12,281,427 Budget Adopted
Civic Center Front
of Building
Replacement of
Tile, Clean and
Paint 20824700.80220
Costs to date
Shovel Ready
Org/Obj
Indirect Cost
Allocation $ 37,484
Civic Center
Bathroom Tile
20824700.80220
18107
N/A
300 Seminary Ave.
Deferred
Building Fund
YesUtilizing Building Fund Reserves $ 35,000 $ 35,000
FACILITIES/BUILDINGS/LAND
Totals
City Council Status
PUBLIC WORKS DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Project Status
Funding Source
Funding Identified Funding Source Add'l Comments Project # Allocation to Multi‐
Project Location Project Name Project Description
20824700.80220
$ 35,000 $ 35,000
$ 100,000 100,000 $ 100,000 $ 100,000 $ Civic Center Police
Parking Cover
Insulation
Replacement
20824700.56300
18320
N/A
300 Seminary Ave.
Deferred
Internal
YesIndirect Cost Allocation
Civic Center Roof
Replacement 18319
N/A
300 Seminary Ave.
Deferred
Internal Allocations
Yes
$ 50,000
Deferred
Internal
YesIndirect Cost Allocation $ 50,000 50,000 $ 50,000 $ Civic Center HVAC Replacement 20824700.56300
TBD
N/A
300 Seminary
$ 10,000
*Refer to last page of this document for definition of terms used. PAGE 1
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
Currently the Ukiah Police Department parks their vehicles, enters and exitsthe station on the south side of the Civic Center. This area is unsecured anda high security risk to those entering and exiting the building & vehicles.Securing the area with fencing and gates that only UPD and Staff have accessto will provide the necessary safety needed for the UPD. Fencing and a gatewould be installed near the entrance at Oak Street, follow the driveway tothe Civic Center building. An additional gate would be installed near the Firebay doors closer to Dora Street and run down the driveway back toward Oak Add'l Comments: Prioritization and funding source(s) under review;Department estimate/request is $200,000; Project is contingent on theidentification of a non General Fund source. Moved from FYE 21 due toCOVID‐19. Moved from FYE 22 due to COVID‐19 and funding restriction.Nearly all items on pause waiting for the BofA building and planning ofmoving departments around. Unsure of what needs the Civic Center will need to address.The carpet in the Police Department offices is extremely worn with spotsthat can no longer be removed, along with some areas that are torn.Add'l Comments: Moved from FYE 21 due to COVID‐19. Part of larger CivicCenter service relocation and reconfiguration project. Moved from FYE 22.Moved from FYE 23. Nearly all items on pause waiting for the BoFA buildingand planning of moving departments around. Unsure of what needs theCivic Center will need to address.Procurement of BofA building on S. State, rehabilitation, service relocation,and reconfiguration of Civic Center.Add'l Comments: Council has approved acquisition of building and is awareof estimated rehab costs. Council still needs to review master plan,including transfer of services and reconfiguration of Civic Center admin.Moved from FYE 22. Revised amount from $1,623,233 due to currentavailable bond funds. Moved from FYE 23.Replace failed and obsolete halon fire suppression system in the serverrooms at the Civic Center.Add'l Comments: Existing halon system is not functioning and obsolete,making the system irrepairable.Doors need replacing.Add'l Comments: Doors need replacing.Install Police Department entrances and exits with key fobs and access cards.Add'l Comments: This is already being utilized at the Civic Center andAnnex, providing a high level of security. $ 15,127,679 827,771 $ 1,922,679 $ 12,441,427 $ 150,000 $ 150,000 $ ‐ $ 14,764,106 $ $ 60,000 $ 60,000 X
Not Reviewed Server Room Fire Suppression System Replacement 20824700.80220
TBD
N/A
300 Seminary Ave.
New
Internal
YesIndirect Cost Allocation
$ 762,562 $ 1,326,679 $ 1,326,679 $ 1,326,679 X Budget AdoptedBank of America Building Acquisition, Renovation, and Services Relocation 20824700.80220 18176
N/A
501 S. State
In Progress
Bond Funding
Yes
Purchase
Completed FY 2021;
Rehabilitation Costs
TBD, Funded by
Series 2020A Bond
Not Reviewed X
20824700.80220
15019
N/A
300 Seminary
New
Internal
YesIndirect Cost Allocation $ 85,000 $ 85,000 $ 100,000 $ 100,000
Not Reviewed X
20824700.56300
TBD
N/A
300 Seminary
New
Internal
YesIndirect Cost Allocation
20824700.80220
18176
N/A
300 Seminary Ave.
Deferred
Bond Funding
YesFunded by Series 2020A Bond $ 51,000 $ 51,000 $ 51,000 Budget Adopted X
$ ‐
Reviewed
Security Fencing at
Ukiah Police
Department
Parking/Entrance/
Exit Areas 20824700.80220
18187
N/A
300 Seminary Ave.
Deferred
New Revenues
NoFiscal Year Allocation TBD
Carpet
Replacement ‐
Police Department
Offices
Roll‐up Bay Door ‐
Central Fire Station
CardLock Phase II
SUB‐TOTAL:
*Refer to last page of this document for definition of terms used. PAGE 2
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
This project will permanently close the Landfill Disposal site per FederalMandates.Add'l Comments: Project specifics will require additional Council review. Moved from FYE 20 to FYE 21. EIR Litigation in progress. Constructionprojected for FYE 22 so moved from FYE 21. Moved from FYE 22 ‐ ongoinglitigation. Moved from FYE 23. Litigation has been slow, likely no movementuntil next year or later. $ 10,343,287 ‐ $ 10,343,287 $ ‐ $ ‐ $ ‐ $ ‐ $ 10,343,287 $ This project will improve East Clay Street from Main Street to the RailroadCrossing in order to facilitate the development of the new Courthouse site.This project includes water, sewer, pedestrian facilities and drainagefacilities as well as reconstruction of the street section.Add'l Comments: Introduced and discussed at the January 16, 2019 Council meeting. Moved from FYE 21. Moved from FYE 23.This will update striping on streets in selected areas.Add'l Comments: Ongoing work. Increased cost from $60k to $80k for additional striping for newer projects and to promote pedestrian, cyclist and motorist safety.
This project will improve the bridge on Orr Street at Orr Creek. 12024200.8023
Grant
Yes CDBG Grant 150,000 $
Add'l Comments: The City has received $150k to fund a planning study forOrr Street Bridge and the Orr Street transportation corridor. Activitiesinclude completion of a study to analyze existing conditions of the street,including the transportation corridor and bridge, as well as the completionof a plan and preparation of plans and specifications and an Engineer's CostEstimate to be used for a future public improvement project. Request forProposal completed and awarded to GHD November 2021, study has begun.
Moved construction to FYE 24 as this work is completed
25124220.80230
Capital Projects $ 254,438
This project will complete the environmental, ROW, and design phases for aroundabout at Low Gap Road and N. Bush St. Construction phase notcurrently funded.Add'l Comments: Design authorized, but project requires additional Councilreview. Moved from FYE 22, and reduced from $1.5 mil due to COVID‐19.Moved from FYE 21. Moved from FYE 22 to FYE 23 and FYE 24 due to delaysin grant processing.
Reviewed X
East Clay Street
Improvement
Project
24/25
X
Street Striping
12024200.5210
18251
N/A
Various Streets
Ongoing
Special
Yes Measure Y $ 80,000 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ $ 480,000 Budget X
18128
N/A
STREETS & RIGHTS‐OF‐WAY
PUBLIC WORKS DEPARTMENT
Project Name Project Description
Org/Obj
Project #
Allocation to Multi‐funds
Project Location
Project Status
Funding Source
Funding Identified Funding Source Add'l Comments Costs to date 22/23 23/24 City Council Status
Shovel Ready
Orr Street Bridge
SUB‐TOTAL:
City Council Status Funding Source Add'l Comments
PUBLIC WORKS DEPARTMENT
Shovel Ready
Landfill Closure
70224500.80230
18025
N/A
3100 Vichy Springs
In Progress
Current Revenues
Yes
Budget Adopted $ 10,343,287 $ 10,343,287 $ 10,343,287 X
INFRASTRUCTURE
Project Name Project Description
Org/Obj
Project #
Allocation to Multi‐funds Costs to date Totals
Project Location 27/28
Project Status
Funding Source
Funding Identified
25/26 26/27 27/28 Totals
$ 404,438
12024200.8023
Special Revenue
Yes Measure Y
Clay Street
New
18065
Yes
Orr Street at Orr Creek
In Progress
$ 750,000 $ 750,000
Reviewed
22/23 23/24 24/25 25/26 26/27
Low Gap Road and
North Bush Street
Roundabout
$ 750,000
Budget Adopted X
50924210.80230
15024
N/A
Low Gap Rd & N. Bush
In Progress
Special Revenues
Yes MCOG Revenues 300,000 $ 450,000 $
*Refer to last page of this document for definition of terms used. PAGE 3
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
This project will improve the Streets network. Add'l Comments: Going out to bid. Budget will be utilizing FYE 21anticipated revenue. Had utilized this year's budget for other projects.Increased budget from $200k FYE 22. Increased budget from $400k FYE 21,from $200k in FYE 23, and from $200k in FYE 24. Added budget in FYE 25and 26. Increased budget in FYE 24, 25, and 26 from $250k each due toincreasing funding sources, expanding scope, and inflation. Bid for FYE 23 isanticipated to be awarded prior to end of this fiscal year, so increasing thisyear's budget from $350k and not budgeting anything for FYE 23 Reconstruct Main Street, from Gobbi to Norton.Add'l Comments: Moved from FYE 22 due to COVID‐19. Increased amountfrom $500k. RFP for design was awarded to Coastland in February of 2022.Funding source has changed from Measure Y. Part of 3 project grantapplication Chance of grant award could move up timeline Reconstruct Clara Avenue, from State to Orchard.Add'l Comments: Moved from FYE 21. Moved from FYE 22. Formerlythought to be eligible for CDBG funding. Possible CDBG Fundingopportunity. This funding is not yet secured but will be applied for closer toproject construction. Increased estimated project cost from $2M, andmoved from FYE 26. Project currently in construction, and will be completeRehabilitate Leslie Street, Gobbi to Perkins.Add'l Comments: Moved from FYE 21. Moved from FYE 22 due to a numberof various projects, timelines, and severity of street conditions.This project will add a storm drain on East Perkins Street and widen theintersection at Orchard Avenue to add another East Bound through lane.Add'l Comments: Request for Proposal completed and contract awarded toBKF in February of 2022. Engineering underway. Construction moved to FY23/24. Part of 3 project grant applications. Chance of grant award couldThis project will overlay S. Dora Street from Beacon Lane to Washington, andS. State Street from Beacon Lane to Cherry, including ADA pedestrianimprovements.Add'l Comments: Reduced budget amount from $2.2M, and changed scopefrom ending at Observatory, now to Cherry St. Moved to FYE 23, anticipatebid award in July 2022. Construction nearly complete. Awaiting last invoicefor Notice of Completion.
This project will extend the Great Redwood Trail from Commerce Drive toNorgard LaneAdd'l Comments: Grant has been awarded. Moved full project forcompletion in FYE 22. Moved from FYE 22. Costs to date are for engineering.On pause waiting for railbanking announcement, will proceed Spring 2024 This project will extend the Great Redwood Trail from Brush Street toHensley Creek RoadAdd'l Comments: Moved project back from beginning FYE 23. Reconstruct Gobbi Street in 2 separate projects (US101 to State Street) and (State Street to Dora Street) (was formerly called street reconstruction Add'l Comments: Engineering contract awarded to BKF September 2021.Includes funds 822 and 844. Increased from $1.5M, added constructionbudget. Part of 3 project grant application. Chance of grant award could move up timeline.This project will replace the water main, sewer main and includereconstruction and paving of the overlay, additional sidewalks and ADAaccessibility.
Add'l Comments: RFP completed and contract awarded to GHD for designin February of 2022. Scope greatly changed due to EUD undergrounding,moved from FYE 23.
Budget X
Yes
Series 2022 Lease
Revenue Bonds/CTC
Local Partnership
Program
$ 400,000 ‐ $ 400,000 $ 400,000 $ $ 2,227,000 $ 6,200,000
$ 1,687,683
$ 1,000,000
$ 1,500,000 $ 1,500,000
$ 3,500,000
25224220.80230
18254 18369
N/A
Dora/State
In Progress
Bond & Grant
$ 1,000,000
$ 2,277,000 $ 2,227,000
Slurry Seal Project
Main Street
Reconstruction
Project
Clara Avenue
Reconstruction
Project
Leslie Street
Rehabilitation
Project
Perkins Street
Storm Drain and
Widening Project
South Ukiah
Rehabilitation
Project State &
Dora
Rehabilitation
Project
Talmage Road
Rehabilitation
Project
25224220.80230
18310
N/A
Talmage Road
New
Bond
YesSeries 2022 Lease Revenue Bond $ 1,000,000
Budget Adopted
$ 1,800,000 $ 1,800,000
Budget Adopted X
$ 6,200,000
Reviewed X
$ 8,000,000 $ 8,275,000
Reviewed X
25224220.8023
18308
N/A
12024200.802
TBD
N/A
Leslie Street
New
Grant
YesCDBG Funding Opportunity
E. Perkins St.
In Progress
Grant
Yes
Series 2022 Lease
Revenue Bonds and
Possible Grant
Funding
$ 211,889
Bond Funding
Yes
Possibly CDBG or
Series 2022 Lease
Revenue Bonds
$ 3,500,000
Reviewed Budget Adopted X
25224220.802
18343
N/A
Main Street
New
Bond Funding
YesSeries 2022 Lease Revenue Bonds $ 6,000,000 $ 6,000,000 Reviewed
25224220.8023
X
18184
N/A
Clara Avenue
In Progress
$ 1,200,000
Budget Adopted X
Grant
YesUrban Greening Grant $ 483,234 $ 3,563,212 12024200.52100
18332
N/A
Various Streets
Ongoing
Special Revenues
Yes Measure Y
$ 3,500,000
$ 275,000 Grant Urban Greening Grant
N/A
Gobbi Street
New
Special & Grant
YesMeasure Y/Possible Grant
Gobbi Street
Utility
Improvement
Project 12024200.8023
18290
Great Redwood
Trail‐ Phase 4
51124210.8023
18253
N/A
Railroad ROW
In Progress
Great Redwood
Trail‐ Phase 5
51124210.802
TBD
N/A
Railroad ROW
New
$ 3,563,212
Budget Adopted X
*Refer to last page of this document for definition of terms used. PAGE 4
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
Bring traffic signals at State and Washington/Talmage/Low Gap/HospitalDrive up to date with new traffic signal controller software.Add'l Comments: Awarded $151,450 HSIP grant through Caltrans.Water and Sewer Utility Replacement, total street reconstruction, ADAaccessibility. Henry to Norton, Mill to Gobbi.Add'l Comments: $11M construction cost overall, shared with Funds 844,820 and 800. Currently nearing end of design with GHD, and planned to goto bid in summer, with construction planned to begin in the fall. CalTransgrant of $1.3M to offset some cost. Currently out to bid. $ 17,930,608 2,532,806 $ 16,011,438 $ 6,005,000 $ 8,480,000 $ 1,580,000 $ 80,000 $ 43,460,046 $ The current equipment is Equipment #1000, a 1994 Wirgten W500 Grinder.
This is a CARB Tier 0, and a retrofit for this unit is unavailable. Thisequipment assists in the ongoing maintenance of the Streets network inorder to provide upgraded facilities for our residents. Three divisions willcontribute: $120,000 totalAdd'l Comments: Moved from FYE 23 due to COVID‐19. Moved from FYE24. Working with Fleet Maintenance staff on evaluation. Moving to FYE 23.Continued evaluation and validation of justification required prior topurchase. Deferring to allow for Western Hills Water Infrastructure PC18385 Western Hills Water Infrastructure. Removing.
The current equipment is Equipment #1611, a 1995 CAT CB214C Roller. Thisis CARB Tier 0, and a retrofit for this unit is unavailable. This equipmentassists in the ongoing maintenance of the Streets network in order toprovide upgraded facilities for our residents. Three divisions will contribute:
$66,000 total
Add'l Comments: Moved from FYE 23 due to COVID‐19. Working with FleetMaintenance staff on evaluation.The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000BPaver. This is a CARB Tier 0, and a retrofit for this unit is unavailable. Thisequipment assists in the ongoing maintenance of the Streets network inorder to provide upgraded facilities for our residents. Three divisions will contribute: $210,000 totalAdd'l Comments: Moved from FYE 23 due to COVID‐19. Working with FleetMaintenance staff on evaluation. Replace existing Flat Rack Truck due to age and mileage.Add'l Comments: Moved from FYE 22 due to COVID‐19.Replace existing 3‐yard dump truck due to age and mileage.Add'l Comments: Moved from FYE 23 due to COVID‐19.
Budget Adopted X
SUB‐TOTAL:
500244220.80230
TBD
N/A
Multiple
New
Special Rev/Grant
Yes Gas Tax/HSIP Grant $ 400,000 $ 400,000 Reviewed X Traffic Signal Cabinet/Camera Update
Downtown
Streetscape Phase
2 Construction
Project # Totals
City Council Status
Asphalt Zipper ‐
Shared Cost
Funding Source
Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi‐funds
Project Location
Project Status Project Name Project Description
Org/Obj
$ 5,410,396 $ 5,410,396
12024200.80230
18234
Yes
Multiple
In Progress
Special/Grant/Bon
Yes
Measure Y, Grant
Funds and Bond
Funds
PUBLIC WORKS DEPARTMENT
Shovel Ready
VEHICLES, MACHINERY & EQUIPMENT
10024620.80100
E1001
Yes
1320 Airport Rd.
Deferred
General
Yes
Department plans
to set aside funds
for this
replacement.
$ 40,000
Budget Adopted $ ‐ X
22/23 23/24 24/25 25/26 26/27 27/28
$ 102,000
Reviewed 3‐Yard Dump Truck
10024620.8010
TBD
N/A
1320 Airport
New
General
Yes X
Flat Rack Truck
10024620.8010
V2236
N/A
1320 Airport
New
General
Yes $ 62,500 $ 62,500
Reviewed X
$ 102,000
$ 70,000
Reviewed X Asphalt Paver ‐ Shared Cost
10024620.80100
E1812
Yes
1320 Airport Rd.
New
General
Yes
Department plans
to set aside funds
for this
replacement.
Asphalt Roller ‐
Shared Cost
10024620.80100
E1612
Yes
1320 Airport Rd.
New
General
Yes
Department plans
to set aside funds
for this
replacement.
X
$ 70,000$ 22,000 $ 22,000 Reviewed
*Refer to last page of this document for definition of terms used. PAGE 5
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
Replace existing loader due to CARB requirements.Add'l Comments: Working with Fleet on evaluation. Continued evaluationand validation of justification required prior to purchase. Moved from FYE22. Deferring to allow for Western Hills Water Infrastructure PC 18385Western Hills Water Infrastructure.Dump Truck Replacement for 3 years. This equipment is used to maintainand repair the Infrastructure for our citizens. Total cost: $500,000Add'l Comments: Moved from FYE 22 due to COVID‐19. Reduced cost from$750k due to splitting Loader to separate line.Snap‐On Tools, Master Set Tool set and Fleet Pro Set.Add'l Comments: Garage Tool Sets. Added funding in FYE 24 for additionaltoolsets for employees.Replacement truck is necessary.Add'l Comments: Moved to FYE 22. Moved to FYE 23. Replace with electricvehicle and increase cost from $48k to $60k. Deferred from FYE 23.2‐Yard Concrete mixer would allow street and water crews to perform repairor patching jobs as needed more effectively. Currently crews have to mixconcrete on site in small batches. This would allow for more efficientworkflow.Add'l Comments:
$ 270,000 56,932 $ 1,004,000 $ ‐ $ 62,500 $ ‐ $ ‐ $ 1,126,500 $ Project NameProject DescriptionOrg/ObjectProject NumberAllocation to Multi‐fundsProject StatusFunding SourceFunding IdentifiedFunding Source Add'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council StatusShovel Ready Replacement Truck‐
Building
Maintenance
20824700.801
V2642
N/A
300 Seminary
New
Internal Service
Yes Reserves $ 60,000 $ 60,000 $ 60,000 Budget X
Project is ready to be sent out to bid.To further explain, as necessary, the funding type used selected. Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as needed."Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.The number assigned to track all expenses related to the project.Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.The proposed account code where the expense will be accounted for.
Definition of terms used:
Loader
Replacement
Dump Truck
Replacement
Snap‐On Toolsets
SUB‐TOTAL:
2‐Yard Concrete
Mixer
General
Yes
20824300.8010
TBD
Yes
10024620.8010
E1413
Yes
1320 Airport Rd.
New
N/A
1320 Airport Rd.
New
Internal Service Internal Service
Yes
10024620.80100
TBD
Yes
1320 Airport Rd.
New
Yes
General
20324100.54102
18347
N/A
In Progress
1320 Airport Rd.
Not Reviewed X
Budget Adopted X
Department plans
to set aside funds
for this
replacement.
$ 60,000 56,932 $ $ 70,000 $ 70,000
$ 110,000 $ 110,000 $ 110,000 $ 70,000
$ 500,000 $ 130,000
$ 500,000
Reviewed XBudget Adopted X
*Refer to last page of this document for definition of terms used. PAGE 6
WATER RESOURCES
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
WATER RESOURCES ONLY
Due to aging infrastructure upgrades are needed to the HVAC system at the Water Treatment PlantAdd'l Comments: Moved from FYE 23, and increased from $70,000. 22/23amount is engineering contract.Improve Well 3 building enclosure.Add'l Comments: Replace roof at the Water Treatment Plant.Add'l Comments: Roof replacement at the high service pump station.Add'l Comments:
$ 26,500 ‐ $ 100,000 $ ‐ $ 250,000 $ 50,000 $ ‐ $ 400,000 $ Plan for water main replacements throughout the City, performed inconjunction with street improvement projects.Add'l Comments: Added funding for FYE 25 and FYE 26. Reduced FYE 22from $1.5M. Removed $1.5M for FYE 23, as funds will be used for thispurpose in Streetscape Ph 2 programmed for next year.This project will provide an additional irrigation source for City Parks, GolfCourse, Cemetery and Schools. This will reduce the demand on the potablewater system and reduce discharge to the Russian RiverAdd'l Comments: Environmental documentation is complete. Design beganin December, 2018. Modified funding comments to eliminate a shared costwith Sewer. Moved budget from FYE 21. Moved from FYE 22 due to COVID‐19 ‐ feasibility still under review. Increased amount in FYE 25 from $25M,and added $27M to FYE 24. Grant awarded in January 2023 in the amountof $53,770,000.This project will provide an additional source of groundwater to increase oursystem redundancy during periods of surface water scarcity.Add'l Comments:
Reviewed $ 100,000 $ 100,000 XReviewed $ 50,000 $ 50,000 X Well 3
Improvements
82227113.8022
TBD
N/A
Vichy Springs
New
Water Fund
Yes $ 150,000 $ 150,000
Reviewed X
Upgrade HVAC
Units on Buildings ‐
WTP
82027111.5630
18349
N/A
935 River
In Progress
Water Fund
Yes $ 100,000 26,500 $ $ 100,000 Budget
$ 27,000,000 $ 27,000,000
$ 1,500,000 $ 1,500,000
WATER RESOURCES DEPARTMENT
Shovel Ready
Replace Roof at
WTP
82227113.8022
TBD
N/A
935 River Street
New
Water Fund
Yes
FACILITIES/BUILDINGS/LAND
Totals
City Council Status
WATER RESOURCES DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Project Status
Funding Source
Funding Identified Funding Source Add'l Comments Project # Allocation to Multi‐
Project Location Project Name Project Description Costs to date Shovel Ready
Org/Obj
$ 54,000,000
Reviewed X
$ 1,500,000 $ 1,500,000
Reviewed X
Replace Roof at
Pump Station TBD
N/A
935 River
New
Water Fund
Yes
82227113.8022
SUB‐TOTAL:
INFRASTRUCTURE
Project Name Project Description
Org/Obj
Project #
Allocation to Multi‐funds Costs to date Totals
Project Location
Project Status
Funding Source
Funding Identified
City Council Status 22/23 23/24 24/25 25/26 26/27 27/28 Funding Source Add'l Comments 83027330.80230
18052
N/A
Brush St. to Golf Course
In Progress
Grant
Yes
CA State Water
Resources Control
Board Construction
Grant
Water Main
Replacements
82027113.8023
18072
N/A
Various
Ongoing
Water
Yes
Phase 4 Recycled
Water
Develop Additional
Groundwater
Facilities 822
TBD
N/A
TBD
New
Water Fund
No $ 300,000 $ 500,000 $ 1,500,000 $ 2,300,000 Not *Refer to last page of this document for definition of terms used. PAGE 1
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
WATER RESOURCES ONLY
This project will replace deteriorating heat exchangers for the operation ofthe Digester and BoilersAdd'l Comments: Moved from FYE 21 due to COVID‐19. Moved from FYE 24due to forecasted workload for staff with Phase 4.Upgrade the enclosure and electrical components in the structure enclosingthe booster pump for Pressure Zone 2 to increase reliability and securityAdd'l Comments: Moved from FYE 23 due to COVID‐19.Set‐aside for main replacement(s) caused by an unanticipated event.Add'l Comments: Removed budget from FYE 21 due to COVID‐19. Increasedbudget from $250k in FYE 22, and eliminated $250k in FYE 23, 24 and 25.Moved to FYE 23, and added amounts to future years. Reduced from $400k.This is a set‐aside for unanticipated event(s) causing the need forreplacement(s). Reduced 22/23 from $250k.Replace the 16" steel water main, and 15" and 6" sewer main from NorthState Street to North Bush Street concurrent with Phase 4 of the RecycledWater Project 84427222.8023 $ 500,000
Add'l Comments: Moved from FYE 22 due to COVID‐19. Merged the waterand sewer replacement on Low Gap to one project. 82027113.8023 $ 500,000
Remove and Replace Seal on Wash Water BasinsAdd'l Comments: Moved from FYE 21. Moved from FYE 22, and increasedfrom $40k due to inflation.Recondition the levees on the Percolation Ponds.Add'l Comments: Eliminated $200k for 2 prior years due to COVID‐19. Water and Sewer Utility Replacement, total street reconstruction, ADAaccessibility. Henry to Norton; Mill to Gobbi. 84427221.8023
Sewer Fund $ 2,556,547
Add'l Comments: $11M construction cost overall, shared with Funds 120and 800. Currently nearing end of design with GHD, and planned to go tobid in summer, with construction planned to begin in the fall. Currently outto bid. 82027113.802
Water Fund $ 1,717,257
Replace the 16" steel water and sewer main, from PZ1 to Bush Street 84427222.8023 $ 500,000
Add'l Comments:
82027113.8023 $ 500,000
$ ‐ ‐ $ ‐ $ 1,000,000 $ ‐ $ ‐ $ ‐ $ 1,000,000 $ $ 750,000
TBD
N/A
Bush Street
New
Water
Yes
$ 750,000
SUB‐TOTAL:
Reviewed XNot Reviewed $ 1,000,000 X Replace Water and Sewer Main ‐ PZ1 to Bush 300 Plant Road
New
Wastewater
Yes
X
$ 4,273,804
Budget Adopted Downtown Streetscape Phase 2 Construction 18234 Yes
Multiple
New
Yes
X
Recondition
Levees
84027225.8023
TBD
NA
300 Plant Road
New
Wastewater
Yes
New
Water Fund
Yes $ 1,000,000
Reviewed
$ 200,000 $ 200,000
Reviewed X $ 60,000 $ 60,000 Budget X Reseal Wash Water Basins 84427222.802
18192
N/A
Water Main
Replacement Set‐
aside
82027113.80230
18262
N/A
Various
Replace Water and
Sewer Main on
Low Gap Street TBD
N/A
Low Gap Road
$ 100,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,100,000 Budget Adopted X
Rehabilitation of
Zone 2 Booster
Pump Station
82227113.8023
TBD
N/A
Golf Course
New
Water Fund
Yes $ 50,000
New
Water Fund
Yes
$ 50,000
Reviewed X
18131
N/A
300 Plant Road
New
Wastewater
YesReplace Heat Exchangers
84027225.8023
*Refer to last page of this document for definition of terms used. PAGE 2
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
WATER RESOURCES ONLY
The current vehicle's useful is expected to be exceeded in future years andwill need to be replaced.
Add'l Comments: Moved from FYE 23. Moved back to FYE 23. Increasedamount from $50k due to revising to a 3/4 ton with lift gate, as well asinflation; EV is not an option at this time due to the heavy duty needs.Moved from FYE 23.This project will replace chlorine gas at the Water Treatment Plant andconvert to Liquid Chlorine for safety reasons Add'l Comments: Was budgeted FYE 20, moved to start in FYE 21 due toCOVID‐19. Moved $270k from FYE 22. Moved $50k from FYE 21. Moved$50k from FYE 22. Moved from FYE 23.Replace Turbidimeters at Water Treatment Plant.Add'l Comments: Increased from $75k total, and split costs between FYE 23and FYE 24 (was originally budgeted in just FYE 23).
Upgrade aged meter in order to provide increased service efficiency.Add'l Comments: Ongoing ‐ reduced FYE 21 from $50k, added $50k to FYE24 due to COVID‐19. Added funding for FYE 25 and 26. Removed $50k fromFYE 22, FYE 23, and FYE 26. Scope being re‐evaluated against other projects going on.
The current vehicle's useful is expected to be exceeded in future years andwill need replaced 82027114.8010
Water Fund $ 40,000 $ 40,000
Add'l Comments: Increased amounts in both Water and Sewer from $30keach due to inflation. EV is not an option at this time due to the heavy dutyneeds. Moved from FYE 23. 84027221.8010
Sewer Fund $ 40,000 $ 40,000
The current vehicle's useful life is expected to be exceeded in future yearsand will need replaced 82027114.8010
Water Fund $ 22,500
Add'l Comments: Increased amounts in both Water and Sewer from $20keach due to inflation. Electric vehicle. 84027221.8010
Sewer Fund $ 22,500
82027113.80100
V3754 Project # Totals
City Council Status
Replace Water
Treatment Plant
Service Truck
Funding Source
Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi‐funds
Project Location
Project Status Project Name Project Description
N/A
935 River Street
Deferred
Water Fund
Yes
Org/Obj
$ 70,000 $ 70,000
22/23 23/24 24/25 25/26
Budget Adopted $ 70,000 X
XX
$ 80,000
Budget Adopted
$ 80,000
Budget X
X
26/27 27/28
WATER RESOURCES DEPARTMENT
Shovel Ready
VEHICLES, MACHINERY & EQUIPMENT
Yes
1320 Airport Road
Deferred
Yes
Replace
Water/Sewer
Operations Lead
Worker Truck ‐
Shared Cost
TBD
Yes
1320 Airport Road
New
Yes
Replace
Water/Sewer
Operations Call
Truck ‐ Shared Cost V3753
Water Meter
Replacements
82027114.8010
18074
N/A
Various
New
Water Fund
Yes $ 50,000 50,000 $ $ 100,000 Reviewed
Replace
Turbidimeters
82027113.8010
18353
N/A
935 River
New
Water Fund
Yes
Convert Chlorine
Gas to Liquid
Chlorine at Water
Treatment Plant
82027113.80100
18133
N/A
935 River Street
Deferred
Water Fund
Yes $ 50,000 $ 270,000 50,000 $ $ 320,000 Budget Adopted
$ 40,000 40,000 $
$ 45,000
Reviewed X
*Refer to last page of this document for definition of terms used. PAGE 3
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
WATER RESOURCES ONLY
The current equipment is Equipment #1000, a 1994 Wirgten W500 Grinder.This is a CARB Tier 0, and a retrofit for this unit is unavailable. Thisequipment assists in the ongoing maintenance of the Streets network inorder to provide upgraded facilities for our residents. Three divisions willcontribute: $120,000 total 82027114.8010 Water Fund $ 40,000 $ 40,000
Add'l Comments: Moved from FYE 23 due to COVID‐19. Moved from FYE24. Working with PW and Fleet on evaluation. Moving to FYE 23. Continuedevaluation and validation of justification required prior to purchase.Deferring to allow for Western Hills Water Infrastructure PC 18385 WesternHills Water Infrastructure. 84027221.8010 Sewer Fund $ 40,000 $ 40,000
The current equipment is Equipment #1611, a 1995 CAT CB214C Roller. Thisis CARB Tier 0, and a retrofit for this unit is unavailable. This equipmentassists in the ongoing maintenance of the Streets network in order toprovide upgraded facilities for our residents. Three divisions will contribute:$66,000 total 82027114.801 Water FundDepartment plans to set aside funds for this replacement. $ 22,000 Add'l Comments: Moved from FYE 23 due to COVID‐19. Working with PWand Fleet on evaluation. 84027221.8010
Sewer FundDepartment plans to set aside funds for this replacement. $ 66,000 The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000BPaver. This is a CARB Tier 0, and a retrofit for this unit is unavailable. Thisequipment assists in the ongoing maintenance of the Streets network inorder to provide upgraded facilities for our residents. Three divisions willcontribute: $210,000 total 82027114.8010 Water FundDepartment plans to set aside funds for this replacement. $ 70,000 Add'l Comments: Moved from FYE 23 due to COVID‐19. Working with PWand Fleet on evaluation. 84027221.8010
Sewer FundDepartment plans to set aside funds for this replacement. $ 70,000 Replace existing loader due to CARB requirements.
82027114.8010
Water Fund $ 110,000 $ 110,000
Add'l Comments: Working with Fleet on evaluation. Continued evaluationand validation of justification required prior to purchase. Moved from FYE22. Moved from FYE 23. 84027221.8010
Sewer Fund $ 110,000 $ 110,000
This equipment is needed at the Wastewater Treatment Plant to assist in maintaining the facility which provides Waste Water Treatment for the Cityand the Ukiah Valley Sanitation District.Add'l Comments: Rebudgeted FYE 20. Moved from FYE 20 due to COVID‐19.Increased the amount from $12k. Moved from FYE 22.Methane Scrubbers are needed in order to clean the methane gas to providean alternate energy source to operate the boilers at the WastewaterTreatment Plant, which will in turn decrease the City's energy cost at theplant.
Add'l Comments: Moved from FYE 22 due to COVID‐19.Replace Ford Ranger at the Wastewater Treatment Plant.Add'l Comments: (Not on CIP during rate study.) Moved from FYE 21 due toCOVID‐19. Moved to FYE 23. Electric vehicle option will be evaluated.Moved from FYE 23, and increased from $40k. $ 20,000
Reviewed $ 20,000 X
Asphalt Roller ‐
Shared Cost E1612
Loader
Replacement E1413
Yes
1320 Airport Road
Deferred
Yes
$ 55,000
Budget Replace Ford Ranger
84027225.801
TBD
N/A
300 Plant Rd.
Deferred
Sewer Fund
Yes
X
Digester
Rehabilitation and
Methane Scrubber
84027225.8010
18135
N/A
300 Plant Rd.
New
Sewer Fund
Yes
Cost will be offset
by savings in the
purchase of natural
gas.
$ 1,500,000 $ 1,500,000
Reviewed X
$ 40,000 $ 55,000
Telescoping Lift
84027225.80100
E1718
Yes
1320 Airport
New
Sewer Fund
Yes
X
Asphalt Paver ‐
Shared Cost E1812
Yes
1320 Airport Road
New
Yes $ 140,000
Reviewed X
$ 220,000
Budget Adopted
$ 88,000
Reviewed X
Asphalt Zipper ‐
Shared Cost E1001
Yes
1320 Airport Road
New
Yes $ 80,000
Yes
1320 Airport Road
New
Yes
Budget Adopted X
*Refer to last page of this document for definition of terms used. PAGE 4
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
WATER RESOURCES ONLY
Recondition the filters that produce in‐house plant utility wash water.Add'l Comments: Moved from FYE 22, and increased from $65k.Install Flow Sensor on the effluent at the Chlorine Contact Basins.Add'l Comments: Moved from FYE 22. Moved from FYE 23.This project will replace the existing Belt Filter Press Equipment which haspassed its useful life.
Add'l Comments: Purchase approved in amount of $432,729 for theequipment. Amount for FYE 22 also reflects $269,326 for engineering andproject management services, going to Council approval in May.Rebudgeting $825k for FYE 23 for installation/construction.Perform repairs to components of the Dissolved Air Flotation Thickener (DAFT) at the Wastewater Treatment Plant.
Add'l Comments: Award was approved by Council this May for equipment.Amount changed from original budget of $250k. The increase also reflects$252,752 for engineering and project management services, going to Council approval in May, and an additional $725k budgeted for next year forinstallation/construction.This needs upgrading to install two new pumps, the pump guides, and thedischarge valves.
Add'l Comments: Increased total amount from $250k. A total of five Variable Frequency Drive replacements at high service pumpstation and raw water pump station.
Add'l Comments: Increased amount in FYE 23 from $100k.(4) Mag MetersAdd'l Comments: 2 new sodium hypochlorite tanks at the WWTPAdd'l Comments: Tank with temperature controller and insulation.Add'l Comments: Part of the dewatering solids process.Add'l Comments: $50k for design in 23/24, construction to follow. $ 2,372,000 ‐ $ 1,288,000 $ 2,040,000 $ 700,000 $ ‐ $ ‐ $ 5,840,000 $ Solids Conveyor $ 50,000 $ 300,000 Not Reviewed
District
TBD
N/A
Mag Meters
New Sodium
Hypochlorite Tanks
Bisulfite Tank
SUB‐TOTAL:
N/A
300 Plant Rd.
New
Wastewater Water Fund
Yes
84027225.8010
TBD
No
82027111.5612
TBD
N/A
Various
New
Wastewater
No
84027225.80100
TBD
N/A
300 Plant Rd.
New
No
Wastewater
84027225.8010
TBD
N/A
New
300 Plant Rd.
Budget X
Not Reviewed Not Reviewed $ 100,000
$ 350,000 $ 100,000 $ 100,000 $ 100,000
$ 80,000 $ 80,000
$ 342,000
Budget VFD Replacements
82027111.561
18355
N/A
Various
New
Water Fund
Yes
Vichy Springs Lift
Station Upgrade
Vichy Springs
New
District
Yes
DAFT Replacement
84027225.80100
18248
N/A
300 Plant Rd.
In Progress
Yes $ 725,000
X
$ 400,000 $ 400,000
Reviewed X
$ 122,000 $ 20,000 200,000 $
$ 725,000
Budget Adopted X
Belt Filter Press
Replacement
84027225.8010
18130
N/A
300 Plant Rd.
In Progress
Sewer Fund
Yes $ 825,000 $ 825,000
Budget Adopted X
Sewer Fund
$ 20,000
Budget Install Flow Sensors
84027225.8010
18244
N/A
300 Plant Rd.
Deferred
Sewer Fund
Yes X
Recondition
Yardney Filters
84027225.801
18243
N/A
300 Plant Rd.
New
Sewer Fund
Yes $ 100,000 $ 100,000
Budget X
$ 20,000 $ 20,000
*Refer to last page of this document for definition of terms used. PAGE 5
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
WATER RESOURCES ONLY
Project NameProject DescriptionOrg/ObjectProject NumberAllocation to Multi‐fundsProject StatusFunding SourceFunding IdentifiedFunding Source Add'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council StatusShovel Ready Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected. Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as needed."Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.The number assigned to track all expenses related to the project.Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.The proposed account code where the expense will be accounted for.
Definition of terms used:
*Refer to last page of this document for definition of terms used. PAGE 6
Agenda Item No: 14.a.
MEETING DATE/TIME: 5/17/2023
ITEM NO: 2023-2687
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Mayor Rodin and Various Councilmembers
ATTACHMENTS:
1. City Council Special Assignments
Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. If necessary, the Council may consider modifications.
Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment 1.
Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.
In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments and modify assignments as necessary.
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
2023 CITY COUNCIL SPECIAL ASSIGNEMENTS
LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.Ukiah, CA 95482
Civic Center
300 Seminary Ave.Ukiah, CA 95482
Reviews City investments, policies, and strategies
CraneOrozco - Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220
[email protected]
Disaster Council
Shall meet a minimum
of once a year at a
time and place
designated upon call
of the chair
Place designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee.
Office of Emergency Management 300 Seminary Ave. Ukiah, CA 95482467-5765 - Tami Bartolomei Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations.
OrozcoDuenas- Alternate
Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Greater Ukiah Business & Tourism Alliance (GUPTA)
4th Monday of month, 10:00 a.m.
200 S School St.Ukiah, CA 95482
200 S School St.Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area RodinDuenas - Alternate
Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Mendocino County Inland Water and Power Commission (IWPC) 2nd Thursday of month, 6:00 p.m.
Civic Center
300 Seminary Avenueconference room 5
IWPC Staff P.O. Box 1247Ukiah, CA 95482391-7574 - Candace Horsley Develops coordination for water resources and current
water rights: Potter Valley project - Eel River Diversion RodinOrozco- Alternate
Sean White, Director of Water Resources; 463-5712 [email protected] North Coast Opportunities (NCO) 4th Wednesday of month, 2 p.m. Alternating locations - Ukiah and Lakeport Governing Board Chair
North Coast Opportunities413 North State StreetUkiah, CA 95482 Assist low income and disadvantaged people to become self reliant Burgess Jake Burgess, Community Services Supervisor; [email protected] Sun House Guild ex officio 2nd Tuesday of month, 4:30 p.m. Sun House 431 S. Main St. Ukiah, CA 431 S. Main Street Ukiah, CA 95482 467-2836 Support and expand Grace Hudson Museum Duenas Neil Davis - Alternate David Burton, Museum Director; 467-2836 [email protected] Ukiah Valley Basin Groundwater Sustainability Agency (GSA) 2nd Thursday of month, 1:30 p.m.
Board of Supervisors Chambers; 501 Low Gap Road
Ukiah, CA
County Executive Office
501 Low Gap Rd., Rm. 1010Ukiah, CA 95482463-4441
GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basin CraneDuenas - Alternate
Sean White, Director of Water Resources;
463-5712 [email protected]
MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Selection Committee Called as required by the Clerk of the Board BOS Conference Room 501 Low Gap Rd. Rm. 1090 Ukiah, CA C/O: BOS 501 Low Gap Rd., Rm 1090 Ukiah, CA 95482 463-4441 Makes appointments to LAFCO and Airport Land Use Commission (Mayor - Primary; Vice Mayor - Alternate) Mayor Rodin Vice Mayor Duenas - Alternate Kristine Lawler, City Clerk; 463-6217 [email protected] Economic Development & Financing Corporation (EDFC)
2nd Thursday of month, 2:00 p.m.
Primarily 631 S. Orchard Street (location varies)
Executive Director631 South Orchard AvenueUkiah, CA 95482467-5953 Multi-agency co-op for economic development and business loan program Riley(appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Library Advisory Board
3rd Wednesdays of alternate months; 1:00
p.m.
Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Duenas Rodin - Alternate Kristine Lawler, City Clerk; 463-6217; [email protected] Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annexconference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District Supervisor RodinCrane - Alternate
Sage Sangiacomo, City Manager;
463-6221; [email protected]
Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m.
Civic Center Annexconference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd District Supervisor RodinDuenas - Alternate
Shannon Riley, Deputy City Manager;467-5793 [email protected] Mendocino Council of Governments (MCOG)
1st Monday of month, 1:30 p.m.
Board of Supervisors Chambers 501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206Ukiah, CA 95482463-1859
Plan and allocate State funding, transportation,
infrastructure and project County wide
DuenasSher - Alternate
Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino County Airport Land Use Commission As needed
BOS Conference Room501 Low Gap Rd., Rm. 1090, Ukiah, CA Mendocino County Executive Office 501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482 To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855; [email protected] Schlatter, Director of Community Development; 463-6219; [email protected] Mendocino County Local Area Formation Commission (LAFCO) 1st Monday of month, 9:00 a.m. Board of Supervisors Chambers Executive Director
200 S. School Street, Ste. 2Ukiah, CA 95482463-4470
Required by legislation - planning spheres of influence, annexation, service areas, and special districts
RodinCrane - Desired Alternate if
appointment becomes available with City Selection Committee Craig Schlatter, Director of Community Development; 463-6219; [email protected] 4/7/2023
ATTACHMENT 1
2023 CITY COUNCIL SPECIAL ASSIGNEMENTS
MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Solid Waste Management Authority (MSWMA)
3rd Thursday of every other month (varies), 10:00 a.m.
Willits Council Chambers
Solid Waste Director3200 Taylor DriveUkiah, CA 95482468-9710 County-wide Solid Waste JPA Crane Sher- Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Transit Authority (MTA) Board of Directors
Last Wednesday of month, 1:30 p.m.
Alternating locations - Ukiah Conference Center or Fort Bragg, or Point Arena Executive Director241 Plant RoadUkiah, CA 95482462-1422 County-wide bus transportation issues and funding Sher Duenas - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Youth Project JPA Board of Directors
3rd Wednesday of month, 7:45 a.m.
776 S. State Street Conference Room
Mendocino Co. Youth Project776 S. State Street, Ste. 107Ukiah, CA 95482 707-463-4915 Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Cedric Crook, Police CaptainDuenas - Alternate
Cedric Crook, Police Captain 463-6771; [email protected] Russian River Flood Control District (RRFCD) Liaison
1st Monday of month, 5:30 p.m.
151 Laws Ave.,Suite D Ukiah, CA
151 Laws Ave., Ukiah, CA 95482; [email protected]; 462-5278 Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources; 463-5712 [email protected] Ukiah Players Theater Board of Directors
3rd Tuesday of month, 6:00 p.m
1041 Low Gap Rd Ukiah, CA 95482 462-1210
1041 Low Gap RdUkiah, CA 95482462-1210
To oversee the activities, organization and purpose of the Ukiah Players Theater Greg Owen, Airport Manager(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217
[email protected]
Ukiah Unified School District (UUSD) Committee Quarterly 511 S. Orchard, Ste. D Ukiah, CA 95482 511 S. Orchard Ukiah, CA 95482 Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager Mayor, City Manager and Police Chief Sage Sangiacomo, City Manager; 463-6221 ssangiacomo @cityofukiah.com
REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Great Redwood Trail Agency Bi-monthly, 3rd Thursdays, 10:30 a.m. Various Locations - announced 419 Talmage Road, Suite M Ukiah, CA 95482 463-3280 Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region Rodin Duenas - Alternate Neil Davis, Community Services Director 467-5764 [email protected] League of California Cities Redwood Empire Legislative Committee Prior to Division Meetings, meets 3x in person and then via conference call Various locations that are announced
Redwood Empire League President; Public Affairs Program Manager (916) 658-8243 Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento OrozcoDuenas -Alternate
Sage Sangiacomo, City Manager; 463-6221 [email protected] Russian River Watershed Association (RRWA)
4th Thursday of month, 9:00 a.m. (only 5 times a year)
Windsor Town Hall
Russian River Watershed Association 425 South Main St., Sebastopol, CA 95472 508-3670 Consider issues related to Russian river - plans projects and funding requests RodinSher - Alternate
Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Northern California Power Agency (NCPA) Commission
4th Thursday of month, 9:00 a.m. (see NCPA calendar)
Roseville, CA and other locations
651 Commerce Drive Roseville, CA 95678916-781-4202
Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support.
Crane - CommissionerSauers - Alternate and
Commissioner in absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;463-6286 [email protected] Northern California Power Agency (NCPA) – Lodi Energy Center (LEC) Appointment 2nd Monday of
month, 10:00 AM Lodi, CA and other locations
651 Commerce DriveRoseville, CA 95678916-781-4299
Committee oversees the operation, maintenance and
expenditures of the LEC 300 MW generating project.
Sauers
– Project Participate
Appointee
Cindy Sauers, Electric Utility Director,
463‐6286, [email protected]
Transmission Agency of Northern California (TANC)
4th Wednesday of month, 10 a.m.
35 Iron Point Circle Suite 225 Folsom, CA
35 Iron Point Cir #225Folsom, CA 95630916-852-1673; info @tanc.us
Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements.
CraneSauers - Alternate
Cindi Sauers - Electric Utility Director;463-6286 [email protected]
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Diversity and Equity TBD Virtual Meeting Room (link to be created) Civic Center 300 Seminary Ave. Ukiah, CA 95482 Improve diversity and equity in the City’s workforce and municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Fire Executive Committee
2nd Tue, every other month beginning in January; 5:00 p.m.
Ukiah Valley Conference Center,200 S. School Street Ukiah, CA Civic Center300 Seminary Ave.Ukiah, CA 95482 sabba
@cityofukiah.com
Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/Sher Doug Hutchison, Fire Chief; 463-6263;
[email protected]
Countywide Oversight Board to the RDA Successor Agencies 4th Thursday of January, 4:00 p.m.; meets annually
Ukiah Valley Conference Center,200 S. School Street Ukiah, CA City of UkiahATTN: City Clerk300 Seminary Ave.Ukiah, CA 95482707-463-6217 oversee and direct the Successor Agencies of the former redevelopment agencies Crane Dan Buffalo, Director of Finance; 463-6220 [email protected] Lawler, City Clerk; 463-6217, [email protected] 4/7/2023
COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-629586 [email protected]
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected]
Advance Planning & Policy for Sphere of
Influence (SOI), Municipal Service Review (MSR),
Annexation, Tax Sharing, Detachment, and Out
of Area Service Agreements
Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 [email protected]
UVSD/ City Relations
Ad hoc committee to address specific issues with the
Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current
Operating Agreement, and cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463‐6220 [email protected]
Sean White, Water Resources Director
463‐5712 [email protected]
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected]
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Neil Davis, Community Services Director
467-5764 [email protected]
Special Districts (Water District Consolidation) Orozco/Crane Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer 463‐6284 [email protected]
City/District Review of 2019/22 Proposed Fire
Code Crane/Orozco Doug Hutchison, Fire Chief
463‐6263 [email protected]
Mendocino County Courthouse Project and
Reuse Sher/Orozco Shannon Riley, Deputy City Manager
467‐5793 [email protected]
Climate Action Plan
Will coordinate with the Community Development
Director to identify and assign representation to each of the identified categories, and also coordinate with the Community Development Director and the Climate Action
Plan Working Group related to other outreach efforts
during the development of the draft municipal Climate
Action Plan related to the 2040 General Plan
Sher/Duenas
Craig Schlatter, Community Development Director
463-6219 [email protected]
2023 AD HOC COMMITTEES
3/16/2023