Ukiah City Council
May 17, 2023

City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/97199426600 Or you can call in using your telephone only:
• Call (toll free) 1-669-444-9171
• Enter the Access Code: 971 9942 6600
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.

May 17, 2023 - 6:00 PM

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS

4.a. Proclamation Declaring May 21-May 27, 2023, as Emergency Medical Services (EMS) Week.

Recommended Action: Issue proclamation.

Attachments:

1. Proclamation - EMS

4.b. Proclamation Recognizing the Ukiah Senior Center, Inc. for 50 Plus Years of Community Service.

Recommended Action: Issue a Proclamation recognizing the Ukiah Senior Center, Inc. for 50-plus years of community service.

Attachments:

1. Proclamation

2. Newsletter

4.c. Presentation on the Annual Ukiah Airport Day, June 3, 2023.

Recommended Action: Receive Presentation.

Attachments:

1. Ukiah Airport Day 2023 Flyer

5. PETITIONS AND COMMUNICATIONS

6. APPROVAL OF MINUTES

6.a. Approval of the Minutes for the May 3, 2023, Regular Meeting.

Recommended Action: Approve the minutes for the May 3, 2023, regular meeting.

Attachments:

1. 6a 2023-05-03 Draft Minutes

7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.

8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.

Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.

8.a. Receive Annual Report on Mobilehome Park Stabilization Fees and Activities, Adoption of Resolution Amending Administrative and Arbitration Fees, and Approval to Waive Fees to the Mobilehome Parks for the Fiscal Year 2022-23.

Recommended Action: Receive report on the Mobilehome Park Rent Stabilization Administrative Costs and Activities; Adopt Resolution updating the administrative and arbitration fees; approve waiving fees to the mobilehome parks for the Fiscal Year 2022-23, and authorize the use of the account reserves for current year administrative activities.

Attachments:

1. Ordinance No. 1126

2. Resolution 2022-33

3. Letter to Residents

4. Proposed Resolution - redline and clean

8.b. Approval of the Sole Source Lease of 14 Safety Cameras from Flock Safety Group in the Amount of $35,000.00 per Year for Five Years.

Recommended Action: Approve the sole source lease of 14 safety cameras from Flock Safety Group in the amount of $35,000.00 per year for five years.

Attachments:

1. Flock Quote

2. ALPR Policy

8.c. Report a Purchase with Periscope Holdings for Procurement Services, and Approve Corresponding Budget Amendment.

Recommended Action: Receive report, approve the continued use of Periscope Holdings for procurement services as needed, and approve corresponding budget amendment.

Attachments:

1. PO 48202-03 - Periscope Holdings

8.d. Approval of Contract Amendment Nine (9) with Carollo Engineers for the Design Efforts of the Recycled Water Project Phase 4, in the Amount of $143,679.50 for Design Revisions and Authorization of Task 7, and Approval of Corresponding Budget Amendment.

Recommended Action: Approve contract amendment with Carollo Engineers for the design efforts of the Recycled Water Project Phase 4, in the amount of $143,679.50 for design revisions, and authorize Task 7, and approve corresponding budget amendment.

Attachments:

1. Scope of Work and Cost Summary

2. Previous Staff Report and Scope of Work

8.e. Authorize Amending the Budget to Create Expenditure Accounts for Special Fund 308.

Recommended Action: Authorize amending the budget to create expenditure accounts (Special Fund 308) related to the Opioid Settlement Funds budget in the amount of $50,000.

Attachments: None

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

10. COUNCIL REPORTS

11. CITY MANAGER/CITY CLERK REPORTS

12. PUBLIC HEARINGS (6:15 PM)

13. UNFINISHED BUSINESS

13.a. Adoption of Resolution Promoting an Idle-Free Ukiah.

Recommended Action: Adopt resolution promoting an idle-free Ukiah.

Attachments:

1. Resolution_Idle Free Ukiah_051723

13.b. Status Report of the Emergency Contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings.

Recommended Action: Receive a status report, and approve the continued work on the emergency contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings.

Attachments:

1. Pictures

2. West Coast Fire Water - Hastings Fire Remediation Work - 2223-177 - signed

3. Remediation Complete Pics

13.c. Budget Primer and Review of 5-Year Capital Improvement Plan Development.

Recommended Action: Receive presentation and training.

Attachments:

1. Budget Workshop, 6-7-23

2. 5-Year CIP for FYE 24 - Draft

14. NEW BUSINESS

14.a. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

Attachments:

1. City Council Special Assignments

15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING

15.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2))
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (1 case)

15.b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048

15.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200

15.d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612

15.e. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036

15.f. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9)
Name of case: Jane Doe v. City of Ukiah et al., U.S.D.C. (Eureka Division) Case No. 123-cv009808.

15.g. Public Employee Performance Evaluation
(Government Code Section 54956
Title: City Manager

15.h. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units

16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.

Kristine Lawler, CMC
Dated: 5/12/23

Agenda Item No: 4.a.

MEETING DATE/TIME: 5/17/2023

ITEM NO: 2023-2695

AGENDA SUMMARY REPORT
SUBJECT: Proclamation Declaring May 21-May 27, 2023, as Emergency Medical Services (EMS) Week.

DEPARTMENT: Fire PREPARED BY: Doug Hutchison, Fire Chief PRESENTER: Doug Hutchison Fire Chief/Paramedic
ATTACHMENTS:

1. Proclamation - EMS
Summary: The City Council will issue a proclamation, declaring May 21-27, 2023, as Emergency Medical Services (EMS) Week.

Background: Emergency Medical Services (EMS) Week was originally authorized by President Gerald Ford on November 4, 1974, declaring the week of November 3-10, 1974, as National EMS Week.

Discussion: Since 1972, National EMS Week has been celebrated in the third week of May every year. This year's National EMS week falls on the week of May 21-27, 2023, and will mark the 48th annual celebration of this event. The Proclamation is Attachment 1.

Recommended Action: Issue proclamation.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

ROCLAMATION CITY OF UKIAH
TO DESIGNATE THE WEEK OF MAY 21 – 27, 2023, AS EMERGENCY

MEDICAL SERVICE WEEK
WHEREAS, emergency medical services is a vital public service; and WHEREAS, the members of emergency medical services teams are ready to provide life-saving care to those in need 24 hours a day, seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, emergency medical services have grown to fill a gap by providing important, out of hospital care, including preventative medicine, follow-up care, and access to telemedicine; and
WHEREAS, the emergency medical services system consists of first responders, emergency medical technicians, paramedics, emergency medical dispatchers, firefighters, police officers, educators, administrators, pre-hospital nurses, emergency nurses, emergency physicians, trained members of the public, and other out of hospital medical care providers; and WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their life-saving skills; and
WHEREAS, members of our own Ukiah Valley Fire Authority provide these vital services; and WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week.

THEREFORE, BE IT RESOLVED, that we, the City Council of the City of Ukiah, in recognition of this event do hereby proclaim the week of May 21 - 27, 2023, as:

EMERGENCY MEDICAL SERVICES WEEK
Signed and sealed, this 17th day of May in the year Two Thousand and Twenty-Three. ____________________________
Mari Rodin
City Council, Mayor
ATTACHMENT 1

Agenda Item No: 4.b.

MEETING DATE/TIME: 5/17/2023

ITEM NO: 2023-2666

AGENDA SUMMARY REPORT
SUBJECT: Proclamation Recognizing the Ukiah Senior Center, Inc. for 50 Plus Years of Community Service.

DEPARTMENT: City Manager /
Admin PREPARED BY: Maria Ceja, Administrative Analyst
PRESENTER: Mari Rodin, City Council, Mayor
ATTACHMENTS:

1. Proclamation

2. Newsletter
Summary: Ukiah City Council to issue a proclamation recognizing the Ukiah Senior Center, Inc. for 50-plus years of community service.

Background: The City of Ukiah recognizes the need to celebrate the Ukiah Senior Center, Inc. for 50-plus years of enhancing and improving the quality of life for seniors and disabled members of our community by creating programs that assist them in the fulfillment of their social, physical and intellectual needs. The community is encouraged to support the Ukiah Senior Center Capital Campaign to enable the Center to expand and improve its services to the community for the next fifty years and beyond.

Discussion: The Ukiah City Council will issue a proclamation recognizing the Ukiah Senior Center, Inc. for 50-plus years of community service (Attachment #1). Additionally, the most current Senior Center newsletter is provided as Attachment 2.

Recommended Action: Issue a Proclamation recognizing the Ukiah Senior Center, Inc. for 50-plus years of community service.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: The Diversity and Equity Committee
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 1 – Create and sustain a diverse, equitable, and inclusive workplace and workforce that reflects, values, and celebrates the diverse community we serve.

CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP):

ROCLAMATION CITY OF UKIAH
RECOGNIZING THE UKIAH SENIOR CENTER, INC. FOR 50 PLUS YEARS OF

COMMUNITY SERVICE
WHEREAS, planning for what became the Ukiah Senior Center, Inc. was initiated by an ad hoc committee appointed by the local Office of Economic Opportunities, which later became North Coast Opportunities; with the Senior Center Articles of Incorporation being approved by the State of California on August 2, 1972; and
WHEREAS, the mission of the Senior Center is to enhance and improve the quality of life for seniors and disabled members of our communities, their families, and caregivers to enable them to remain as independent as possible for as long as possible; and
WHEREAS, the purpose of the Senior Center was “To create programs which will assist seniors in the fulfillment of their social, physical, and intellectual needs,” including: outreach services to at-risk seniors; medical equipment loans; senior peer counseling; Lunch Bunch for seniors with dementia or Alzheimer’s; door-through-door transportation for those 55 and older or disabled; discounted Thrift Store purchases; numerous creative, social, and recreational activities including a monthly ice cream social, Thanksgiving and Christmas holiday meals, community dance parties, singing, quilting, dancing, writing, bingo, bunk; classes and events that are open to all members of the community; and delivery of the SCOOP monthly newsletter; and
WHEREAS, the lunch meal program that gives discounts on reasonably priced meals Monday through Friday, serves approximately 1,642 meals monthly; transportation provides approximately 417 rides monthly; and 240 persons were provided free income tax preparation services at an estimated savings of $250 each, which totals a savings of $60,000 to Ukiah’s seniors; and WHEREAS, approximately 4,425 persons utilize Bartlett Hall on a monthly basis for a variety of events, activities, classes, dine-in meals, Friday movies; and the rental of Bartlett Hall provides financial support to the Center along with the Senior Center Thrift Store; and WHEREAS, the Senior Center received early financial support from the City of Ukiah, the County of Mendocino, other governmental and community organizations and individual donors; and continues to receive financial support from public and private entities, and individuals too numerous to mention; and from inception until the present day the Senior Center has benefited from countless volunteers selflessly donating their time to assist others; and
WHEREAS, the percentage of seniors in the local population exceeds 28% of the general population and continues to expand; with the Senior Center and Thrift Store having outgrown their present location at 495 and 497 Leslie Street in Ukiah; and
WHEREAS, the Senior Center has embarked on a Capital Campaign to raise funds for the planning, purchase and construction of new and improved facilities for the Senior Center programs and activities and an expanded Thrift Store; and
WHEREAS, the Senior Center’s service area extends from Hopland to Talmage, Calpella, and Redwood Valley, and it is the responsibility of the Senior Center to provide the resources and capabilities to welcome and serve all seniors and disabled adults to live full and healthy lives in the greater Ukiah area and beyond.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Ukiah, hereby recognizes the Ukiah Senior Center’s fifty plus years of service to the community; and furthermore, encourages all community members and organizations to support the Ukiah Senior Center Capital Campaign to enable the Center to expand and improve its service to the community for the next fifty years.

Signed and sealed, this 17th day of May in the year Two Thousand and Twenty-Three.

Mari Rodin
City Council, Mayor
ATTACHMENT 1

Our Mission
Contact Us
Wishing You a Very
Happy Mother’s Day !
Attachment 2

Board of Directors
Admin Staff
Lunch Bunch
Outreach
Transportation
Dining Room
Operations - Facilities
Thrift
Director’s Note...

In Memory...

Kitchen and Bartlett Hall Volunteers Needed
Volunteer Luncheon in May

Thank You
Sustaining Donors
Thank you recent Angel Donors
Capital Project Donors
Parking Lot Sale!
Annual Donor
Did you Know?

May Lunch Menu
•
•
•
1 Lemon Chicken Breast
Rice Pilaf
Succotash
2 Egg Salad Wraps
Spring Pea Salad
3 Chicken Enchilada
Soup
Nachos
4 Tuna Salad Croissant
Fruit
5 Scrambled Egg
Biscuits and Gravy
8 Korean BBQ Beef
Pot Stickers
Very Veggie Stir Fry
9 Herb Baked Chicken
Mashed Potatoes
W/Gravy
Salad
GF
10 Salmon Cakes
Lobster Ravioli
Veggie
11 Grilled Sweet
and Sour Pork
Rice and Veggies
GF
12 Patty Melt
Potato Salad
Beef Veggie Soup
15 Chicken Soft Taco’s
W/ Rice and Beans
GF
16 BBQ Pork Ribs
Baked Beans
Cole Slaw
GF
17 Lasagna With
Meat Sauce
Veggie
Garlic Bread
19 Shepard Pie
Seven Layer Salad
GF
22 French Dip
Beef and Barley Soup
Southern Slaw
23 Grilled Ham and Cheese
Mac Salad
Tomato Soup
24 Chicken Teriyaki
Veggie Chow Mein
Fresh Fruit
25 Chef Salad
With
Ranch Dressing
GF
26 Chicken Fried Steak
Gravy
Mashed Potatoes
Corn
30 Homemade Chicken
Pot Pie
Salad W/ Ranch Dressing
31 Beef Tips
Buttered Root Veggies
With Noodles
GF Option
Birthday Lunch
18 Chicken Marsala
Risotto
Veggie
Cheese Cake

OPERATIONS CLOSED

MEMORIAL
29

May 2023 Activities

A C T I V I T I E S I N F O R M A T I O N L I N E
707-462-4343 X107
1 9:30-10:30 Card Games
9:30-12:00 Beading Class
10:00-12:00 Quilters Group
12:30-4:30 Duplicate Bridge
2 9:00-11:00 Computer Lab
11:30-1:45 Singing
2:00-3:00 Senior Aerobics
Creative Movement
6:00-9:00 Bingo
3 9:00-11:00 Computer Lab
10:00 Walking Group at Todd
Grove Park
2:00-3:00 Line Dancing
Beginners@1:30
3:15-4:30 Block of Writers
4 1:30-3:30 Card Table Bingo
7:00-9:00 Square Dancing
5 1:00 - 2:00 CalFresh Q&A
2:00 Movie Matinee
Puss and Boots:

The Last Chapter
4:30-5:30 Loteria
8 9:30-10:30 Card Games
9:30-12:00 Beading Class
10:00-12:00 Quilters Group
12:30-4:30 Duplicate Bridge
5:30-8:30 Bunko
9 9:00-11:00 Computer Lab
11:30-1:45 Singing
2:00-3:00 Senior Aerobics
Creative Movement
6:00-9:00 Bingo
10 9:00-11:00 Computer Lab
10:00 Walking Group at Todd
Grove Park
2:00-3:00 Line Dancing
Beginners@1:30
3:15-4:30 Block of Writers
11 1:30-3:30 Card Table Bingo
7:00-9:00 Square Dancing
12 1:00 - 2:00 CalFresh Q&A
2:00 Movie Matinee
Black Adam
4:30-5:30 Loteria
15 9:30-10:30 Card Games
9:30-12:00 Beading Class
10:00-12:00 Quilters Group
12:30-4:30 Duplicate Bridge
16 9:00-11:00 Computer Lab
11:30-1:45 Singing
2:00-3:00 Senior Aerobics
Creative Movement
6:00-9:00 Bingo
17 9:00-11:00 Computer Lab
9:00-12:00 Women's’ Book Group
10:00 Walking Group at Todd
Grove Park
2:00-3:00 Line Dancing
Beginners@1:30
3:15-4:30 Block of Writers
18 1:30-3:30 Card Table Bingo
7:00-9:00 Square Dancing
19 1:00 - 2:00 CalFresh Q&A

NO ACTIVITIES EXCEPT

FOR LUNCH
(Setup for Saturday
Volunteer Luncheon)
22 9:30-10:30 Card Games
9:30-12:00 Beading Class
10:00-12:00 Quilters Group
2:00-3:00 Ice Cream Social
23 9:00-11:00 Computer Lab
11:30-1:45 Singing
2:00-3:00 Senior Aerobics
Creative Movement
6:00-9:00 Bingo
24 9:00-11:00 Computer Lab
10:00 Walking Group at Todd
Grove Park
2:00-3:00 Line Dancing
Beginners@1:30
3:15-4:30 Block of Writers
25 1:30-3:30 Card Table Bingo
7:00-9:00 Square Dancing
26 1:00 - 2:00 CalFresh Q&A
2:00 Movie Matinee
Pinball: The Man
Who Saved The Game
4:30-5:30 Loteria
30 9:00-11:00 Computer Lab
11:30-1:45 Singing
2:00-3:00 Senior Aerobics
Creative Movement
6:00-9:00 Bingo
31 9:00-11:00 Computer Lab
10:00 Walking Group at Todd
Grove Park
2:00-3:00 Line Dancing
Beginners@1:30
3:15-4:30 Block of Writers

OPERATIONS CLOSED

MEMORIAL
MAY 29

May Movie Matinee!

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The Lunch Bunch Wish List
The Lunch Bunch
Ice Cream Social

Sponsor a Senior Meal or Ride Sponsor a Senior Health Ride Vision for the Future
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Agenda Item No: 4.c.

MEETING DATE/TIME: 5/17/2023

ITEM NO: 2023-2702

AGENDA SUMMARY REPORT
SUBJECT: Presentation on the Annual Ukiah Airport Day, June 3, 2023.

DEPARTMENT: Airport PREPARED BY: Greg Owen, Airport Manager PRESENTER: Greg Owen, Airport Manager.

ATTACHMENTS:

1. Ukiah Airport Day 2023 Flyer
Summary: Council will receive a presentation on the Ukiah Airport's annual Ukiah Airport Day, taking place on June 3, 2023
Background: In 2008, the Ukiah Airport Staff and Airport Tenants wanted to invite the citizens of Ukiah to come out and enjoy the Airport. The first Airport Day was held on June 20, 2009. The last Airport Day was June 2, 2018; due to runway construction and Covid-19 ,Airport Day has had a five-year hiatus.

Discussion: The Ukiah Airport Day is a free event put on by Airport Staff and volunteers. The event allows everyone to come out and get an up-close look at the many different types of aircraft that use our Airport.

Attachment 1 is the Airport Day Flyer detailing the activities of the day.

Recommended Action: Receive Presentation.

BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

ATTACHMENT 1

AGENDA ITEM 6a

CITY OF UKIAH

CITY COUNCIL MINUTES
Regular Meeting

CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/97199426600 Ukiah, CA 95482
May 3, 2023
6:00 p.m.

1. ROLL CALL
Ukiah City Council met at a Regular Meeting on May 3, 2023, having been legally noticed on April 28, 2023. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/97199426600. Mayor Rodin called the meeting to order at 6:00 p.m. Roll was taken with the following Councilmembers Present: Juan V. Orozco, Susan Sher, Douglas, F.

Crane, Josefina Dueňas, and Mari Rodin. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.

MAYOR RODIN PRESIDING.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Crane.

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
b. Proclamation of the City of Ukiah Recognizing May as Older Americans' Month.

Presenter: Vice Mayor Duenas.

Proclamation was received by Sharon Marshall, David Lieberman, and Kristin Kelly - Ukiah Senior Center.
c. Proclamation of the City of Ukiah Recognizing May as Asian American Pacific Islander Heritage Month.

Presenter: Councilmember Orozco.

Proclamation was received by Sean White, Water Resources Director. d. Proclamation Recognizing May 4th as International Firefighters Day and May 7th as National Fallen Firefighter Memorial Service Day
Presenter: Councilmember Sher.

Proclamation was received by Doug Hutchison, Fire Chief. a. Proclamation Recognizing May 14th – 20th as Police Week in the City of Ukiah.

Presenter: Mayor Rodin.

Proclamation was received by Cedric Crook, Police Chief.

City Council Minutes for May 3, 2023, Continued:

Public Comment – David Leiberman, Ukiah Senior Center;

URGENCY ITEM
a. Urgency Item - Status Report of the Emergency Contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings.

Motion/Second: Crane/Orozco to accept the urgency item and place it on the agenda as Agenda Item 13c. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None.

5. PETITIONS AND COMMUNICATIONS

6. APPROVAL OF MINUTES
a. Approval of the Minutes for the April 19, 2023, Special Meeting. b. Approval of the Minutes for the April 19, 2023, Regular Meeting.

Motion/Second: Crane/Sher to approve the minutes of April 19, 2023, special and regular meetings, as submitted. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None.

7. RIGHT TO APPEAL DECISION

8. CONSENT CALENDAR
a. Approval of Scope of Work for Advance Planning Environmental Subconsultant Rincon to Prepare a Current Greenhouse Gas Emissions Inventory; Approval of Contract Amendment (COU No. 1819- 190-A5) with Mintier Harnish; and Approval of Corresponding Budget Amendment – Community Development.

Public Comment: Eileen Mitro.

Motion/Second: Crane/Orozco to approve Consent Calendar Item 7a, as submitted. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None.

ABSENT: None. ABSTAIN: None.

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS

Public Comment: Nolan Huttain – abandoned trailer; Filippos Viola – Walnut avenue speed; Barbara Ganter – Walnut avenue speed; Randy Greenwald – Walnut avenue speed; Jeannette Smith – Walnut avenue speed; Amy Eichman – Walnut avenue speed; Gayle Carlyle – Walnut avenue speed; Filippos Viola – Walnut avenue speed (speaking a second time); and Jeannette Smith (speaking a second time) – Walnut avenue speed.

10. COUNCIL REPORTS
Presenters: Councilmember Orozco, Vice Mayor Duenas; and Councilmember Sher.

11. CITY MANAGER/CITY CLERK REPORTS
No reports were received.

12. PUBLIC HEARINGS (6:15 PM)

13. UNFINISHED BUSINESS
d. Urgency Item - Status Report of the Emergency Contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings.

City Council Minutes for May 3, 2023, Continued:

Presenter: Cindy Sauers, Electric Utility Director.

Motion/Second: Crane/Duenas to receive the status report, and approve the continued work on the emergency contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None. a. Adoption of Ordinance Prohibiting Retail Sales of Flavored Tobacco Products, Including Several Cleanup Provisions to Bring the City's Anti-Smoking Regulations into Compliance with Current State Law.

Presenters: Darcy Vaughn, Assistant City Attorney and Matt Keizer, Chief Code Enforcement Officer.

Motion/Second: Orozco/Sher to adopt Ordinance Prohibiting Retail Sales of Flavored Tobacco Products, Including Several Cleanup Provisions to Bring the City's Anti-Smoking Regulations into Compliance with Current State Law. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None.

ORDINANCE NO. 1232

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING VARIOUS SECTIONS OF THE UKIAH CITY CODE RELATING TO TOBACCO RETAILERS AND TOBACCO SMOKING. b. Receive and File Third Quarter 2022-23 Financial Report.

Presenter: Dan Buffalo, Finance Director.

Report was received.
c. Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 2022-23, and Review of Draft Objectives for Fiscal Year 2023-24 (Finance Department).

Presenters: Dan Buffalo, Finance Director, and Various Staff Members.

Finance:

Financial Department Overview – Dan Buffalo, Finance Director (7:15 p.m.) Financial Services Disbursements (Accounts Payable and Payroll) – Sarah Brown, Financial Services Specialist II (7:22 p.m.)
Utility Billing and Customer Services – Lori Martin, Billing and Customer Services Manager (7:26 p.m.) Accounting and Budget – Olga Keough, Finance Controller (7:36 p.m.) Procurements - Capital, and Special Projects – Mary Horger, Financial Services Manager (7:46 p.m.) Information Technology – Ryan Burkhart, I.T. Manager and Scott Shaver, Interim IT Administrator (7:51 p.m.)
Reports were received.

14. NEW BUSINESS
a. Council to Consider Approval of a Garbage Collection Service Rate for a Ten-Gallon Reduced Use of a Twenty-Gallon Container in the Amount of $20.95, for Rate Payers who Qualify for the Service; and Authorization for the City Manager to Negotiate and Execute an Agreement Approving the Modified Service and Rate with Ukiah Waste Solutions, Inc.

Presenter: Tim Eriksen, Public Works Director/city Engineer.

City Council Minutes for May 3, 2023, Continued:

Public Comment: Bruce McCracken, Ukiah Waste Solutions.

Motion/Second: Orozco/Sher to approval of reduced rate of $20.95 a month for the three-tote service, depositing no more than ten-gallons of solid waste in a twenty-gallon grey container, and authorizing the City Manager to negotiate and execute the Agreement (COU No. 2223-202) Approving Modified Service and Approved Rate with Ukiah Waste Solutions, Inc. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None.

ABSENT: None. ABSTAIN: None.
c. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).

Presenter:

No reports were received.

THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 8:09 P.M.

15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2))
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (1 case)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 e. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036 f. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Jane Doe v. City of Ukiah et al., U.S.D.C. (Eureka Division) Case No. 123-cv009808. g. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 003-190-11
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Dave Hull
Under Negotiation: Price & Terms of Payment
Recommended Action: None
Attachments: None

City Council Minutes for May 3, 2023, Continued:

h. Public Employee Performance Evaluation
(Government Code Section 54956
Title: City Manager
i. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
No action reported; direction provided to Staff.

16. ADJOURNMENT
There being no further business, the meeting adjourned at 9:50 p.m. ________________________________
Kristine Lawler, CMC

Agenda Item No: 8.a.

MEETING DATE/TIME: 5/17/2023

ITEM NO: 2023-2667

AGENDA SUMMARY REPORT
SUBJECT: Receive Annual Report on Mobilehome Park Stabilization Fees and Activities, Adoption of Resolution Amending Administrative and Arbitration Fees, and Approval to Waive Fees to the Mobilehome Parks for the Fiscal Year 2022-23.

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:

1. Ordinance No. 1126

2. Resolution 2022-33

3. Letter to Residents

4. Proposed Resolution - redline and clean
Summary: Council will receive an annual report on the administrative costs and activities regarding the mobilehome park rent stabilization program, consider adopting a resolution amending the administrative and arbitration fees, and consider waiving fees to the mobilehome parks for the Fiscal Year 2022-23.

Background: In October 2010, the City Council adopted Ordinance 1126 (Attachment 1) to provide regulations surrounding mobilehome park rent increases and capital improvement pass-through costs. This Ordinance works in tandem with an adopted resolution that sets the administrative and arbitration fees associated with Section 2715 of the Ordinance, and is reviewed annually.

In 2018, Council gave direction to Staff to charge the mobilehome park stabilization account each year to cover the City administrative costs incurred to maintain the requirements laid out in the Resolution; only invoicing the mobilehome park owners/residents when the balance in the account falls below the estimated costs for arbitration and administrative activities. Staff was also directed to implement an annual educational program to inform the tenants of their rights through the ordinance and resolution, and include those actions and results in the annual report to Council.

As part of the educational program, a webpage was established and has been maintained on the City’s website at: https://cityofukiah.com/city-clerk/#mobile-home. The webpage contains links to the following:

Ordinance 1126 and Resolution 2022-33 that govern the stabilization process and costs; the December 20, 2017, Staff Report to Council that details how the fees are assessed; the annual letter sent to the mobilehome park owners regarding the October CPI, which dictates the amount by which the rent can be increased, and the educational letter sent to the residents each year. All correspondence and documents pertaining to the mobilehome park rent stabilization are added on an on-going basis to this webpage.

In May of 2022, Council adopted Resolution 2022-33 (Attachment 2) that amended and updated the arbitration and administrative costs.

In addition, a letter (Attachment 3) was sent out on May 8, 2023, to all mobilehome park residents to bring their awareness to the website resource. As of the publication of this agenda item, the Clerk’s office has not received any calls from park residents in respect to the letter.

Discussion: The current before-year-end-close balance in the Mobilehome Rent Stabilization Trust Fund (90000000.23251) is $23,505. The estimated administrative and educational outreach costs for the 22-23 Fiscal Year is $1,029 (using the higher rate of the two invoicing rates specified in the resolution), which would leave a remaining balance of $22,476. After acquiring an updated fee schedule from JAMS and ADR Services, the City Attorney's office, and updating the City Clerk's rates, the total reasonable estimate for the annual cost to administer Chapter 8, including arbitration, is $18,356. As the remaining fund balance would still exceed the suggested reasonable estimate of costs, Staff recommends waiving the annual billing to the mobilehome parks for the fiscal year 2022-23, and authorize the use of the account reserves for current year administrative activities.

Costs to implement the program shown on Exhibit A to Resolution 2022-33, have changed due to the hourly arbitration costs, the City Attorney's estimated costs, and the City Clerk's updated rate. Therefore, Staff is recommending adoption of a resolution amending Exhibit A to include the cost differences. Red-line and clean versions of the proposed resolution are included as Attachment 4. These changes would not affect the recommendation to waive the annual fee to the mobilehome parks for the fiscal year 2022-23.

Recommended Action: Receive report on the Mobilehome Park Rent Stabilization Administrative Costs and Activities; Adopt Resolution updating the administrative and arbitration fees; approve waiving fees to the mobilehome parks for the Fiscal Year 2022-23, and authorize the use of the account reserves for current year administrative activities.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: $23,505
PROPOSED BUDGET AMOUNT: $800
FINANCING SOURCE: 90000000.23251 - Mobilehome Rent Stabilization Trust Fund PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: David Rapport, City Attorney; Geri Yulo, JAMS Arbitration Practice Consultant; and Olga Keough, Finance Controller.

DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

ORDINANCE NO. 1126

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
UKIAH ADDING A NEW CHAPTER 8, ENTITLED:

MOBILEHOME RENT STABILIZATION," TO DIVISION 1
OF THE UKIAH CITY CODE.

SECTION ONE.

The City Council of the City of Ukiah hereby ordains that a new Chapter 8, entitled "Mobilehome Rent Stabilization" is hereby added to Division 1 of the Ukiah City Code to read as follows.

DIVISION 1 BUILDING
CHAPTER 8 MOBILEHOME RENT STABILIZATION
2700: FINDINGS AND PURPOSE.

A) The State of California has recognized, by the adoption of special legislation regulating tenancies of mobilehome owners in mobilehome parks, that there is a significant distinction between homeowners in mobilehome parks and other dwelling units, and the State likewise has recognized that homeowners in mobilehome parks, unlike apartment tenants or residents of other rental stock, are in the unique position of having made a substantial investment in a residence, the space for which is rented or leased as distinguished from owned.

The physical removal and relocation of a mobilehome from a rented or leased space within a mobilehome park can be accomplished only at substantial cost and inconvenience with a limited concurrent ability to find another location and, in many instances, the removal requires a separation of the mobilehome unit from appurtenances which have been made permanent, thus creating severe damage and depreciation in value to the mobilehome.

Because of the limited availability of vacant spaces in mobilehome parks, the age and condition of some mobilehomes and the cost of moving mobilehomes, it is extremely difficult, if not impossible, to move a mobilehome from one park to another within the City.

B) There is presently within the City and the surrounding areas a shortage of sites for the placement of mobilehomes.

C) According to the Ukiah General Plan Housing Element, mobilehomes presently constitute an important source of housing for persons of extremely low, ATTACHMENT 1

very low, low, and moderate income levels, who as a group are unable to afford unreasonably large rent increases.

D) A large number of persons living in mobilehomes are elderly, some of whom live on small fixed incomes. These persons may expend a substantial portion of their income on rent and may not be able to afford other housing within the City.

E) Rents for sites within mobilehome parks in the City have, prior to the adoption of this chapter, increased substantially, with recent increases in one park exceeding by a substantial amount the annual increase in the cost of living.

F) Space rent increases at the time of sale or other transfer of a mobilehome within a park have been shown to be substantially over the pre-transfer rent.

Such large rent increases at the time of sale of a mobilehome may unfairly depress the sales price of the mobilehome and work an economic hardship on the mobilehome owner. The annual rent increases and vacancy control provisions of this chapter prevent this economic hardship while protecting the property rights of owners.

G) Because of the space shortage and potential for rapidly rising rents, regulation is necessary to assure that economic hardship to a substantial number of mobilehome owners in the City, many of whom are senior citizens on low fixed incomes, does not occur.

H) It is the purpose of this chapter to establish a speedy and efficient method of reviewing certain requested mobilehome space rent increases in mobilehome parks to protect mobilehome owners from arbitrary, capricious or unreasonable site rent adjustments while insuring owners and/or operators and investors a fair and reasonable return on their investment in their mobilehome park. 2701: DEFINITIONS.

For the purpose of this chapter, the following words, terms and phrases shall be defined as follows:

A) "Affected mobilehome owners" means those mobilehome owners whose space is not covered by a valid lease meeting the requirements of section 798. b) 17(of the California Civil Code or otherwise legally exempt from local rent control regulation.

B) "Arbitrator" means a person who is neither a mobilehome owner nor has an interest in a mobilehome park of a nature that would require disqualification under the provisions of the Political Reform Act if the person were a designated City employee, has experience in analysis of financial records, and meets one of the following criteria:
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1) Licensed attorney or CPA who is qualified by experience or training to conduct the arbitrations authorized by this chapter.
2) Membership in the American Arbitration Association with expertise in rental dispute arbitration; or
3) Service as a judge in a state or federal court.

C) "Capital improvement" means those improvements which directly and primarily benefit and serve the existing mobilehome owners by materially adding to the value of the park or adapting it to new uses, and which are required to be amortized over the useful life of the improvements pursuant to the provisions of the Internal Revenue Code. "Capital improvement costs" means all costs reasonably and necessarily related to the planning, engineering and construction of capital improvements and shall include debt service costs, if any, incurred as a direct result of the capital improvement. Capital improvement does not include ordinary maintenance or repairs or Capital replacements.

D) "Capital replacement" means a capital expenditure as defined by the Internal Revenue Code which replaces, upgrades or repairs an existing improvement, such as, but not limited to, an on-site water or electrical distribution or sewage collection system, a street, a parking area, or common facility, such as a laundry, community kitchen or meeting room. If the expenditure qualifies for treatment as a capital expenditure which must be depreciated under the Internal Revenue Code, it is a capital replacement. If it can be fully deducted in one year as a business expense, it does not qualify as a capital replacement.

E) "City" means the City of Ukiah, California.

F) "Clerk" means Clerk of the Ukiah Mobilehome Rent Stabilization Program, who shall be an employee or independent contractor designated by the City Manager as the Clerk and assigned the Clerk's duties as prescribed by this chapter or as needed for the proper implementation of this chapter.

G) "Consumer Price Index" or "CPI" means the Consumer Price Index for all urban consumers in the San Francisco/ SanOakland/Jose area published by the United States Bureau of Labor Statistics.

H) "Department" means the Department of Community Development of the City of Ukiah.
1) " MRL" means the California Mobilehome Residency Law.

J) "Mobilehome" means

1) a structure designed for human habitation and for being moved on a street or highway under permit pursuant to Section 35790 of the Vehicle Code, including a manufactured home, as defined in Section 18007 of the Health and Safety Code, and a mobilehome, as defined in Section 18008 of the Health and Safety Code, but, except as provided in subdivision (2), does not include a recreational vehicle, as defined in Section 799.29 of the Civil Code and Section 18010 of the Health and Safety Code or a commercial coach as defined in Section 18001.8of the Health and Safety Code.
2) "Mobilehome," for purposes of this chapter, also includes trailers and other recreational vehicles of all types defined in Section 18010 of the Health and Safety Code, other than motor homes, truck campers, and camping trailers, which are used for human habitation, if the occupancy criteria of either paragraph (i) or (ii), as follows, are met:
i) The trailer or other recreational vehicle occupies a mobilehome site in the park, on November 15, 1992, under a rental agreement with a term of one month or longer, and the trailer or other recreational vehicle occupied a mobilehome site in the park prior to January 1, 1991. ii) The trailer or other recreational vehicle occupies a mobilehome site in the park for nine or more continuous months commencing on or after November 15, 1992.

Mobilehome" does not include a trailer or other recreational vehicle located in a recreational vehicle park subject to Chapter 2.6 (commencing with Section 799.20) of the Civil Code.

K) "Mobilehome park" or "park" means any area of land within the City of Ukiah where two or more mobilehome spaces are rented, or held out for rent, to accommodate mobilehomes used for human habitation.

L) "Mobilehome space" means the site within a mobilehome park intended, designed or used for the location or accommodation of a mobilehome and any accessory structures or appurtenances attached thereto or used in conjunction therewith.

M) "Mobilehome owner" means a person who is the owner of a mobilehome and legally occupies the mobilehome within a mobilehome park. Unless otherwise indicated, mobilehome owner includes tenants.

N) "Owner" means the owner or operator of a mobilehome park or an agent or representative authorized to act on said owner's or operator's behalf in connection with the maintenance or operation of such park. 4

O) "Party" as used in this chapter refers to any affected mobilehome owner and/or owner involved in proceedings under this chapter.

P) "Prospective mobilehome owner" means a person who is in the process of negotiating a tenancy in a mobilehome park.

Q) "Rent" means the consideration paid for the use or occupancy of a mobilehome space.

R) "Rent stabilization administration fee" means the fee established from time to time by resolution of the City Council in accordance with the provisions of the chapter.

S) "Rent increase" means any increase in base rent charged by an owner to a mobilehome owner or offered to a prospective mobilehome owner.

T) "Tenant" means the person or persons who have signed a lease of a mobilehome park space as the lessee of the space.
2702: BASE RENT.

Except as provided in this chapter, an owner shall not demand, accept or retain rent for a mobilehome space exceeding the base rent which shall be the rent in effect for that space on the date this section becomes effective (the Effective Date"). If a previously rented mobilehome space was not rented on the Effective Date, the base rent shall not exceed the rent in effect during the last month the space was rented prior to that date, except as provided in this chapter.

For a mobilehome space first rented after the Effective Date, the owner shall establish the base rent. For parks annexed into the City after the Effective Date, the base rent shall be the rent charged on the effective date of a park's annexation into the City.
2703: CONSUMER PRICE INDEX, UTILITIES AND OTHER PASS
THROUGHS.

A) Consumer Price Index. An owner, once in any 12-month period, may impose a rent increase for a mobilehome space by 100 percent of the percentage increase, if any, in the Consumer Price Index (CPI) during the most recent 12-month period ending in October; provided, however, the rental increase shall not exceed five percent of the previous rent charged for the space.

If an owner has obtained a rent increase under subsection 2704(B), the owner may calculate the rent increase allowed by this subsection based upon the approved comparable rent as allowed in subsection 2704(8) instead of upon the actual rent in effect at the time of the increase.

B) If the change in the CPI exceeds five percent for two consecutive years, the Clerk shall review the maximum rent increase and recommend an ordinance amendment if appropriate.

C) Government Mandated Expense Pass Through. An owner may pass through to affected mobilehome owners any new or increase in government mandated capital expenditures and operating expenses including taxes (other than the two percent annual increase authorized by California Constitution Article XIIIA, section 2(b)) and assessments, fees and mandated expenses due to code changes subject to the following procedure:
1) Upon a petition signed by one adult mobilehome owner for each of 50 percent of the spaces subject to rent control in a mobilehome park or 50 spaces, whichever is less, and filed with the Clerk within 30 days of the date the owner gives notice of a government mandated expense pass through to every affected mobilehome owner, the Arbitrator, in accordance with the meet and confer and arbitration procedures provided in this chapter, may disallow or decrease the proposed pass through based upon substantial evidence in the record that the pass through is not legally proper, or is excessive, or that during the pass through period the owner is including an unreasonably high financing cost and/or return on the expense being passed through.

D) Utilities. If not billed by the utility directly to the mobilehome owner, an owner may separately pass through to a mobilehome owner charges for all utilities, including, but not limited to, sewer, water, garbage, cable TV., gas and electricity, and any increases in such charges, subject to compliance with Sections 3960-3963. Notwithstanding any provision to the contrary in this section, the owner shall not pass through any charge or expense for gas or electric service to the extent prohibited by section 739.5 of the California Public Utilities Code.

E) Capital Improvement Pass Through. An owner may charge to the affected mobilehome owner as additional rent the pro rata share of new service and capital improvement costs including reasonable financing costs if, prior to initiating the service or incurring the capital improvement cost, the owner has:
1) Consulted with the mobilehome owners prior to initiating construction of the improvements or initiating the new service regarding the nature and purpose of the improvements or services and the estimated cost of the improvements or services;
2) Obtained the prior written consent of at least one adult mobilehome owner in each of a majority of the mobilehome spaces which are occupied by the mobilehome owner to the proposed service or capital improvement. Each space shall have only one vote.
6

F) Capital Replacement Pass Through. Notwithstanding the provision of subsection E of this section, an owner may charge to the mobilehome owner as additional rent the pro rata share of capital replacement costs including reasonable financing costs, if not otherwise prohibited by law, subject to the following procedure:
1) The owner may seek advance approval for the proposed pass through, before undertaking the capital project, by following the procedures set forth in Sections 2709 to 2711. If the increase is approved by the Arbitrator, it shall not be effective until the next regularly scheduled annual rent increase date, provided that the 90-day notice is issued, the expense is actually incurred and that proper verification is submitted. This verification shall include, at a minimum, proof of actual costs and payment to vendors or contractors. In the event that the actual cost of the capital expense is less than the approved amount, the increase shall be adjusted to reflect this decreased amount;
2) The owner shall give notice of the proposed pass through to each affected mobilehome owner no later than 12 months after completion of the capital replacement work;
3) Upon a petition signed by one adult mobilehome owner of each of 50 percent of the spaces subject to rent control in a park or 50 spaces subject to rent control, whichever is less, and filed with the Clerk within 30 days of the date the owner gives notice of the pass through to every affected mobilehome owner, the Arbitrator, in accordance with the arbitration procedure provided in this chapter, may disallow or decrease the pass through for capital replacements based upon substantial evidence in the record that the capital replacement was not necessary, or that the cost of the capital replacement was excessive, or that during the pass through period, the owner is including an unreasonably high financing cost and/or return on the expense being passed through. The owner shall have the burden of proving the necessity for and reasonable cost of the capital replacements. In determining whether the owner has met its burden of proving the necessity for and reasonable cost of the capital replacement, the Arbitrator may consider, among other factors, the reasonableness of the owner's history of maintenance of the property or improvement to be replaced. The Arbitrator'sreview will include, but not necessarily be limited to, the records reflecting past maintenance work and the cost.

G) All charges passed through by the owner to the mobilehome owners pursuant to subsection C and D of this section and additional rent charged pursuant to subsections E and F of this section must be separate from the base rent and listed separately. All billings used to calculate a pass through or additional rent to mobilehome owners must be disclosed within a reasonable time upon request by a mobilehome owner.
7

H) Notice. A written notice of each rent increase or new or increased capital improvement or capital replacement pass through charge made under the provisions of this section shall be filed by the owner with the Clerk, and provided to each affected mobilehome owner, at least 90 days before the rent increase goes into effect or as required by the MRL. The notice shall identify the park and shall specify the dollar amount of the increase, the percentage of the increase, an itemization of all new or increased pass throughs and additional rent charges, the specific space affected, the date the increase will go into effect, how each increase was calculated, and the date the rent on each affected space was last increased. The notice shall also advise each affected mobilehome owner of any right to petition for review of a proposed rent increase and that a petition form may be requested from the Clerk.
1) Whenever a time period is prescribed for filing an application or petition, the application or petition shall be deemed filed when it is first filed with the Clerk, even if the Clerk determines that the application or petition is not complete, provided that the Clerk determines that application or petition is complete, as a result of additional submissions by the applicant or petitioner, within thirty days of the initial filing.
2704: IN-PLACE TRANSFER RENT INCREASES-ESTABLISHMENT OF NEW BASE RENT.

A) Whenever either of the following events occurs, an owner shall be permitted to charge a new base rent for the mobilehome space as provided in this section:
1) The termination of the tenancy of the affected mobilehome owner in accordance with the MRL (California Civil Code sections 798.55 through 798.60, as amended, excepting section 798.59); or
2) The voluntary permanent removal of a mobilehome by a mobilehome owner. A removal of the mobilehome from the space for the purpose of performing rehabilitation or capital improvements to the space or for the purpose of upgrading the mobilehome shall not constitute a voluntary removal of the mobilehome.

B) Upon the sale of a mobilehome in-place, an owner may implement an increase of the base rent for that space in an amount equal to 10% of the rent for that space then in effect.

C) Except as provided in subsections (A) and (B), an owner may not condition an in-place transfer of a mobilehome or condition assignment of an existing lease to a prospective mobilehome owner, upon agreement to an increased rent in anticipation of the in-place transfer. This subsection shall not apply to specific conditions included in a lease exempt from rent control which

allows an owner to condition assignment in a manner prohibited by this section.

For purposes of this subsection, "a lease exempt from rent control" means a lease meeting, in all respects, the criteria of Civil Code section 798. b), 17(as such criteria are presently enacted or may hereafter be amended. 2705: FAIR RETURN RENT INCREASES.

If an owner presents evidence to the Arbitrator, including any financial records requested by the Arbitrator, which proves that the owner is denied a fair return by the rent control provisions of this chapter, the Arbitrator may authorize an increase in rents as deemed appropriate by the Arbitrator to provide a fair return to the owner. The Arbitrator shall use the method set forth in subsection 2711(C) to determine the fair return.
2706: RENT FREEZE OR RENT ROLLBACK.

A) Upon the petition signed by one adult mobilehome owner of 50 percent of the spaces subject to rent control in a park or 50 spaces subject to rent control, whichever is less, the Arbitrator may prohibit future rent increases for spaces governed by this chapter, upon its determination that maintenance by the owner has been substantially reduced and is insufficient to adequately maintain the park in a habitable condition. The determination shall be based upon substantial evidence in the record. The prohibition may be continued until the Arbitrator determines that maintenance by the owner has been restored to a reasonable level.

B) Upon petition by one or more affected mobilehome owners, an Arbitrator may prohibit future rent increases, or order a rollback of the existing rent as to those petitioners, upon its determination that after the Effective Date, an owner instituted a rent increase inconsistent with the criteria established by this chapter.

The determination shall be based upon substantial evidence in the record. The prohibition may be continued until the Arbitrator determines that the rent has become consistent with this chapter.
2707: TIME OF ALLOWED RENT INCREASE/ADJUSTMENT.

A) Once within a 12-month period, the owner may implement a CPI rent adjustment (subsection 2703(A)), if any, or a fair return increase (Section 2703), but not both.

B) A capital replacement pass through under subsection 2703(F) may only be implemented on the effective date of the CPI or fair return rent adjustment.

C) The following increases or adjustments may be implemented at any time during the year:
9

1) Government mandated expense pass through (subsection 2703(C)); 2) Utility pass throughs (subsection 2703(D));
3) Capital improvements (subsection 2703(E));
4) In-place transfer rent increases (Section 2704).

Any increases subject to arbitration shall be implemented after the final ruling of the Arbitrator.

D) Rent freeze and rent rollbacks shall be implemented at the time they are ordered (Section 2706).
2708: ARBITRATION.

A) Matters Subject to Arbitration.
1) An owner shall file with the Clerk:
a) An application seeking to increase space rents beyond 100 percent of the CPI to provide a fair return to the owner as allowed by Section 2705. 2) Affected mobilehome owners may file with the Clerk:
a) A petition objecting to a government mandated expense pass through as allowed by subsection 2703(C);
b) A petition objecting to a capital replacement pass through as allowed by subsection 2703(F);
c) A petition for rent freeze as allowed by subsection 2706(A); d) A petition for rent rollback as allowed by subsection 2706(B).

B) These petitions and applications shall be decided by the Arbitrator.

C) Cost of Arbitration. The cost of arbitration shall be paid by the Clerk out of revenue from the rent stabilization administration fee. The Arbitrator may reimburse the City by assessing the cost of the arbitration to either party if the Arbitrator determines that the position taken by the party is frivolous. 2709: PROCEDURES FOR FAIR RETURN NOTICE AND APPLICATION AND PETITION FORMS.
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A) Notice. At least 10 days prior to submission of a fair return application or a petition to the Clerk, the applicant or petitioner shall mail or deliver a notice and a copy of the application or petition to the owner and each affected mobilehome owner in the park. The notice shall be on a form specified by the Clerk. The at the park's office and shall be posted on the City'swebsite. One copy of the supporting documents shall be provided by the applicant or petitioner at no cost to the other party. All fair return notices shall include the following information:
1) The amount of the rent increase both in dollars and as a percentage of the existing rent, how it was calculated, an itemization of all pass throughs and additional rent charges, information that explains and supports the level of increase proposed including, at a minimum, a summary of the owner's net operating income for the base year and the preceding 24 months and other relevant information that supports the level of rent increase desired, the effective date of the increase and that copies of the supporting documents shall be provided by the owner at no cost to the mobilehome owners' representative and be available to the mobilehome owners at the park's office for inspection and on the City's website;
2) The name, address and telephone number of the Clerk or designee, a statement to inform the mobilehome owners to contact the Clerk or designee for an explanation of the provisions of this chapter, and that a roster of affected mobilehome owners can be requested from the Clerk; and
3) A copy of the official petition form which is to be used for the process established by this chapter.

B) Application/Petition Forms. The application or petition shall be filed with the Clerk on the form prescribed by the Clerk and must be accompanied by all supporting material necessary to support the request. The application and petition shall contain the following declaration: "I declare under penalty of perjury that the foregoing is true and correct." The application shall be dated and subscribed by the applicant(s) and shall state the place of execution. 1) Within five working days of receipt, the Clerk shall complete a preliminary review of the application or petition. Applications or petitions which are incomplete will not be considered properly filed.
2) No further action shall take place on applications or petitions which are not properly filed, and the Clerk may decline to accept such application and/or return them to the petitioner immediately after the preliminary review with a notice of the defects.
11

3) When the Clerk determines that the application or petition is complete, the Clerk shall send a written notice of confirmation of receipt of a completed application or petition to the parties.
4) In capital replacement proceedings and in government mandated capital expenditure and operating expense proceedings, affected mobilehome owners shall have 30 calendar days after receipt of the confirmation of the completed application to file with the Clerk a petition objecting to the rent increase signed by one adult tenant in at least 50 percent of the mobilehome spaces subject to rent control.

C) Insufficient Objection-Capital Replacement or Government-Mandated Pass Through Proceeding-Clerk Action. If less than the required number of affected mobilehome owners object to a proposed capital replacement or government-mandated pass through, or if objection is withdrawn, including any amendments, before or after the meet and confer process, the Clerk shall approve the requested pass through.
2710: PROCEDURE FOR MEET AND CONFER.

Within 10 working days of the date of the Clerk's notice of a completed application or petition and prior to assignment of an Arbitrator, affected mobilehome owners and owners shall meet and confer with each other's representatives. The time, place and date of the meeting shall be agreed to by the parties or, if the parties cannot agree, determined by the Clerk. Written notice of the scheduled meeting shall be given by the applicant or petitioner. At the meeting, representatives of the parties shall exchange documentary evidence that the parties, in good faith then know, will be used to support their respective positions in an arbitration and discuss the issues in dispute. In the case of an owner, all financial data upon which any proposed increase is claimed shall be supplied to affected mobilehome owner representatives at the time of the meet and confer meeting. The parties may request that the Clerk provide a mediator, at no cost to the parties, to assist with the meet and confer process. The Arbitrator may deny an application based on the applicant'sfailure to participate in good faith in the meet and confer process.
2711: PROCEDURES FOR ARBITRATION.

A) The Clerk shall give written notice to the applicant or petitioners and mobilehome owner representative that the application/petition has been referred to arbitration.
1) An Arbitrator shall be appointed in the following manner:
a) The Clerk shall maintain a list of qualified arbitrators. 12

b) Assignment of Arbitrator and Hearing Date. The Clerk shall choose three possible Arbitrators and present them to the residents' representative and the owner. Within five days each party may challenge one candidate. The one remaining shall be the selected Arbitrator. If both parties challenge the same candidate, the Clerk shall choose between the two remaining candidates. The Clerk shall set a date for the arbitration hearing no sooner than 30 or no later than 40 days after the Arbitrator is assigned. The owner and affected mobilehome owners shall be notified immediately in writing by the Clerk of the date, time and place of the hearing and this notice shall be served either in person or by ordinary mail. The parties may agree, in writing, to extend these times. The Arbitrator may extend the date for the arbitration hearing upon a showing of good cause.
2) The Arbitrator shall conduct a hearing with the parties and/or their representatives. During this hearing process, the concerns of each party shall be discussed and the Arbitrator shall indicate the amount and nature of information needed from any party in order to reach a determination. In fair return proceedings in Section 2705, this shall include four years of the income and expense portion of the general ledgers for the park. All information submitted shall be in writing and shall be certified in the same manner as set forth in subsection 2709( TheB).applicant or petitioner shall have the burden of proof unless other sections of this chapter specify otherwise. Each party shall comply with the Arbitrator'srequest for information within seven days of the request.

Additional information provided to the Arbitrator shall be immediately available to the owner or affected mobilehome owner representative which will have seven days to give written comment to the Arbitrator. The Arbitrator may proceed under this part regardless of whether any party defaults in providing any of the requested information.

B) Arbitration Determination.
1) Within 21 days of the hearing, but no later than 90 days from the date of the owner'srent increase notice, the Arbitrator shall deliver his or her decision on the application or petition and a bill for services to the Clerk. 2) The rent increase in a fair return proceeding shall not exceed the increase requested in the application.
3) The Clerk shall provide the result of the Arbitrator'sdecision to the affected parties.
4) The Arbitrator'sdecisions are final and not appealable to the City Council.

C) Method to Determine a Fair Return.
13

1) The base year for the purpose of this section shall be the last full fiscal year prior to the park becoming subject to this chapter. The Arbitrator may establish an alternative base year if the owner is unable to produce records of the last full fiscal year prior to the park becoming subject to rent control. 2) It shall be presumed that the net operating income produced by the property during the base year provided a fair return. An owner shall be entitled to rents to earn a just and reasonable return and to maintain and increase their base year net operating income in accordance with subsection (C)(4) of this section. This method is called maintenance of net operating income (MNOI) and shall be included in all applications.
3) The applicant or the affected mobilehome owners may present evidence to rebut the presumption of fair and reasonable return based upon the base year net operating income. To make such a determination and in order to adjust to the base year net operating income, the Arbitrator must make the following finding:
a) The owner'soperating and maintenance expenses in the base year were unusually high or low in comparison to other years. In such instances, adjustments may be made in calculating such expenses so that the base year operating expenses reflect average expenses for the property over a reasonable period of time. In considering whether the base year net operating income yielded more or less than a fair net operating income, the Arbitrator shall consider the following factors:
i) Substantial repairs were made due to damage caused by uninsured disaster or vandalism;
ii) Maintenance and repairs were below accepted standards so as to cause significant deterioration of housing services;
iii) Other expenses were unreasonably high or low notwithstanding prudent business practice; and
iv) The rent in the base year was disproportionately low due to the fact that it was not established in an arms-length transaction or other peculiar circumstances.
4) Fair Net Operating Income. The Arbitrator shall submit a determination based on rental income which will provide the owner a net operating income which shall be increased by 100 percent of the percentage increase in the CPI over the base year's CPI index. The base year CPI shall be the CPI for the first day of June. For purposes of this section, the current CPI shall be the CPI last reported as of the date of the completed application.
14

5) Net operating income of a mobilehome park means the gross income of the park less the operating expenses of the park.
6) Gross income means the sum of the following:
a) Gross space rents computed as gross space rental income at 100 percent occupancy (but excluding rent attributed to a space occupied by a park employee who receives the space rent free as part of the employee's compensation); plus
b) Other income generated as a result of the operation of the park, including, but not limited to, fees for services actually rendered; plus c) All other pass through revenue received from mobilehome owners except capital pass throughs and gas and electric; minus
d) Uncollected space rents due to vacancy and bad debts to the extent that the same are beyond the owner'scontrol. There is a rebuttable presumption that uncollected space rents in excess of the average of the current and past three years uncollected rents (each year's rent shall be adjusted by the change in the CPI between that year and the final year of the four-year period) are excessive and shall not be deducted from gross income.
7) Operating expenses means:
a) Real property taxes and assessment;
b) Advertising costs;
c) Management and administrative expenses including the compensation of administrative personnel;
d) Repair and maintenance expenses for the grounds and common facilities including, but not limited to, landscaping, cleaning and repair of equipment and facilities;
e) In addition to the management expenses listed above, where the owner performs onsite managerial or maintenance services which are uncompensated, the owner may include the reasonable value of such services. Owner-performed labor shall be limited to five percent of gross income unless the Arbitrator finds that such a limitation would be substantially unfair in a given case. No credit for such services shall be authorized unless an owner documents the hours utilized in performing such services and the nature of the services provided; f) Operating supplies such as janitorial supplies, gardening supplies, stationery and so forth;
15

g) Insurance premiums related to operation of the park prorated over the life of the policy;
h) Payroll taxes, business, utility, license and permit fees; i) Dues;
j) Consultant services for park operation and maintenance; k) All operating expenses must be reasonable and necessary. Whenever a particular expense exceeds the normal industry or other comparable standard, the owner shall bear the burden of proving the reasonableness of the expense.

To the extent that an Arbitrator finds any expense to be unreasonable, the Arbitrator shall adjust the expense to reflect the normal industry or other comparable standard;
1) There is a rebuttable presumption that expenditures in the current year are unreasonable to the extent that they substantially exceed the average of the current and past three years (each year's expenses shall be adjusted by the change in the CPI between that year and the final year of the four-year period); m) Operating expenses shall not include the following:
i) Mortgage debt service expenses;
ii) Land-lease expenses;
iii) Depreciation;
iv) Income taxes;
v) Electric and gas expenses included in Section 739.5 of the California Public Utility Codes;
vi) The cost of government mandated expenses (subsection 2703(C)), capital improvements (subsection 2703(D)), or capital replacements (subsection 6- 040(66. F)).
8) Notwithstanding any other provisions of the ordinance codified in this chapter, the Arbitrator is authorized to approve any rent increase that is constitutionally required by law to yield a fair return.

E) Subpoenas. The parties may obtain the issuance and service of a subpoena for the attendance of witnesses or the production of other evidence at the arbitration hearing. Subpoenas shall be issued and attested by the Clerk. 16

Issuance of the subpoena must be obtained upon the filing with the Clerk of the City of an affidavit or declaration, under oath, setting forth the name and address of the proposed witness; specifying the exact things to be produced and the relevancy to the issues involved; and stating that the witness as the desired things in his/her possession or under his/her control.

Service of the subpoena on a witness to attend arbitration must be at least five working days before the hearing. Service of a subpoena duces tecum must be at least 21 days before the hearing. Any party served with a subpoena duces tecum must produce copies of the requested items to the subpoenaing party no later than 10 days before the hearing.

A subpoena need not be issued when the affidavit or declaration is defective in any particular. No arbitration hearing may be continued due to the failure to file a timely request, or to timely serve a subpoena. Any person who refuses, without lawful excuse, to attend the arbitration or to produce relevant evidence as required by a subpoena served upon that person shall be guilty of a misdemeanor.

No subpoena shall issue until after the parties have met and conferred as required in Section 2710.

F) Increases for Capital Expense. Increases attributed to a capital expense, as approved by the Arbitrator to provide a park with a fair return, shall not be included in base rent. These increases must be separately itemized on the monthly rent invoice and terminate at the end of the approved amortized period.

Advance approval and effective date of the increase shall be as allowed in subsection 2703( 1). F(
G) Rent Increase Effective Date. Rent increases approved by the Arbitrator, as determined necessary to provide an owner with a fair return, shall be allowed upon the effective date given by the applicant in the notice to the affected mobilehome owners, required in section 798.30 of the California Civil Code. 2712: REFUSAL OF MOBILEHOME OWNER TO PAY ILLEGAL RENT.

An affected mobilehome owner may refuse to pay any rent in excess of the maximum rent permitted by this chapter. The fact that such unpaid rent is in excess of the maximum rent shall be a defense in any action brought to recover possession of a mobilehome space for nonpayment of rent or to collect the illegal rent.
2713: DISCLOSURES.

An owner shall disclose to each prospective tenant the current and proposed base rent for the mobilehome space and the rental agreement options required 17

by this section and Section 2714, provide each prospective tenant with a copy of this chapter, and disclose to the prospective tenant that if the prospective tenant signs a lease with a term of more than one year, that lease will be exempt from rent control. The owner shall give the required disclosure and provide a copy of this chapter to the prospective tenant at the time that the owner, or owner's representative, receives the prospective tenant'sapplication for tenancy. The required disclosures shall be made in a form approved by the Clerk, and the owner shall obtain a signature of the prospective tenant on the disclosure form acknowledging receipt of the disclosures. An owner must retain the signed disclosure form throughout the entire tenancy of the tenant. This signed form shall be made available to the Clerk upon reasonable written notice. 2714: PROSPECTIVE MOBILEHOME OWNER-TENANCY 12 MONTHS OR LESS.

All prospective tenants shall be offered the option of a tenancy of 12 months or less upon terms consistent with the provisions of the ordinance codified in this chapter. This section shall not apply to prevent a mutually agreed upon assignment between an owner and an existing mobilehome owner of an existing lease, provided any such assignment does not violate subsection 2704(C). 2715: RENT STABILIZATION ADMINISTRATION FEES.

All or any portion of the costs to administer this chapter may be collected by the imposition of an annual rent stabilization administration fee established by resolution of the City Council. The fee shall be chargeable against the total number of mobilehome spaces in the City subject to rent control determined on a date certain each year to be established by the City Council. The owner who pays these fees may pass through to the mobilehome owners, subject to rent control on the date established by the City Council, 50 percent of the fees assessed against a mobilehome space. The fee shall be due on a date established by the City Council but may be paid in quarterly installments by the owners. Owners of parks annexed to the City after the Effective Date, shall be charged the fee established by resolution beginning on the effective date of the annexation.
2716: AMENDMENT.

Any amendment to this chapter shall require a prior public hearing before the City Council with notice thereof published in a newspaper of general circulation in the City at least 10 days prior to the hearing.
2717: VIOLATION.
18

Every person who violates any provision of this chapter is guilty of a misdemeanor. This section shall not apply to the Arbitrator or officers or employees of the City.

SECTION TWO

1. COMPLIANCE WITH CEQA. The City Council finds that this ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060( 2) ( c(the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment), 15061( 3) ( b(there is no possibility the activity in question may have a significant effect on the environment.)

2. SEVERABILITY. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the ordinance and the application of such provision to other persons or circumstances shall not be affected thereby. The City Council hereby declares that it would have adopted this Ordinance and any section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional or otherwise invalid.

3. EFFECTIVE DATE. This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty 30) days after its adoption.

4. MANDATORY REVIEW. The City Council shall review this ordinance at the next regular City Council meeting occurring after the first anniversary of the Effective Date of this ordinance. The review shall consider whether the ordinance should be amended or repealed based on the City's experience of the implementation of the ordinance over that one year period.

Introduced by title only on October 6, 2010, by the following roll call vote:

AYES: Councilmembers Landis, Rodin, Baldwin, and Mayor Thomas NOES: Councilmember Crane
ABSENT: None
ABSTAIN: None
Adopted on October 20, 2010, by the following roll call vote:

AYES: Councilmembers Landis, Rodin, Baldwin, and Mayor Thomas NOES: Councilmember Crane
ABSENT: None
ABSTAIN: None
s/ Benj Thomas, Mayor
ATTEST:
s/JoAnne M. Currie, City Clerk
19

Re-adopted on January 5, 2011, by the following roll call vote:

AYES: Councilmembers Landis, Thomas, Baldwin, and Mayor Rodin NOES: Councilmember Crane
ABSENT: None
ABSTAIN: one
Mari Rodin, Mayor
ATTEST:
foAnne Currie, City Clerk
20

RESOLUTION NO. 2022- 33

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING EXHIBIT A TO RESOLUTION 2020- 26 ADOPTING RENT STABILIZATION FEES FOR ARBITRATION AND

ADMINISTRATIVE COSTS TO CITY OF UKIAH MOBILEHOME PARKS
WHEREAS:

1. Ukiah City Code (" UCC") Section 2715, provides that " all or any portion of the costs to administer this chapter[ Division 2, Chapter 8 of the UCC (" Chapter 8")] may be collected by the imposition of an annual rent stabilization administration fee established by resolution of the City Council"; and

2. Costs to administer the program have been assessed and are shown in Exhibit A; and

3. With the elimination of redevelopment agencies by the State of California, all of the cost to administer Chapter 8 is borne by the City' s General Fund, and

4. Under UCC Section 2708. C, the cost of arbitrations must be paid from the rent stabilization administration fee. Exhibit A states a reasonable estimate for the annual cost to administer Chapter 8, including potential arbitrations; and

5. There are 382 mobilehome park spaces subject to rent control in the City of Ukiah, with the final annual per space cost being determined each year based on occupied non- longterm leased spaces; and

6. Under UCC Section 2715, the owner who pays these fees may pass through to the tenant of the space 50 percent of the fees assessed for the space; and

7. Under UCC 2715, the resolution establishing the fee must specify the date by which the fee is due, but the fee may be paid by the park owners in quarterly installments; and

8. There are six City of Ukiah mobilehome parks that are subject to the Rent Stabilization Ordinance, including Circle Trailer Court ( 60 units), Manor Home Mobile Estates ( 137 units), Shady Grove Mobile Home Park ( 4 units subject to rent control), Modern Mobile Home Park( 26 units), Harold' s Square Mobile Home Park( 59 units), and Rancho Del Ray Mobile Home Park ( 96 units).

NOW, THEREFORE, BE IT RESOLVED that:

1. The City Council of the City of Ukiah approves an annual administration fee an amount equally divided between billable spaces subject to rent control to be paid by the City' s six mobilehome parks.

2. The fee is due on July 30 of each year, but may be paid in quarterly installments on July 30, October 30, January 30, and April 30.

3. The City Council shall review the administration costs, including the cost of any arbitrations, on an annual basis, during budget preparation as part of the annual fee review 1 ATTACHMENT 2

in May and June, and make any adjustments so that the fee does not exceed the cost to administer Chapter 8.

4. This resolution supersedes resolution 2020- 26.

PASSED AND ADOPTED at a regular meeting of the City Council held on June 1, 2022, by the following roll call vote:

AYES: Councilmembers Orozco, Crane, Rodin, Duenas, and Mayor Brown NOES: None
ABSENT: None
ABSTAIN: None
01rown, Mayor
ATTEST:
r
Kristine Lawler, City Clerk

EXHIBIT A
Estimated Administrative Costs:

TOTAL -$ 870 ( Using the higher rate of the two invoicing rates below) MHP = Mobile Home Park
Estimated Attorney Fees for Various Matters Pertaining to Mobilehome Parks: $ 1, 000 Note: only the actual expenses would be billed to the account) Estimated Arbitration Costs:

TOTAL -$ 10, 400
The Northern California rates charged for arbitrations conduct by ADR Service, Inc., an alternate dispute resolution service that has rates in the middle between JAMS at the high end and lone arbitrators at the low end.

An arbitration through ADR includes a $ 500 administrative fee, plus the hourly or daily rate charged by the arbitrator and the fees charged by ADR. ADR arbitrators are retired judges or attorneys. The hourly rates vary from $ 450 at the low end to$ 1, 200 at the high end. The average hourly rate is$ 825.

Assuming an arbitration hearing takes one 8- hour day and the arbitrator takes 4 hours to prepare a written decision, 12 hours @ $ 825 = $ 9, 900+ $ 500( admin fee; assuming only two parties) for a total of$ 10, 400.

Educational Outreach Costs: $ 314
Draft Letter to Residents
Print, fold, label, and stuff envelopes
Postage to send educational outreach letters
If MHP owners are invoiced: $ 666+ postage
Includes:

Review CPI and write annual letter to MHP owners regarding the CPI.

Review MHP rent increase letters per Ordinance 1126, Section 2703( H) Staff Report to Council
Send Letters to MHP owners requesting number of billable spaces Prep invoices
Receive and process payments
Total divided by 382* spaces = $ 1. 46 per space.

If MHP owners are not invoiced: $ 201
Includes:

Review CPI and write annual letter to MHP owners regarding the CPI.

Review MHP rent increase letters per Ordinance 1126, Section 2703( H) Staff Report to Council
Send post- Council decision to waive fee letters to MHP owners Total divided by 382* spaces= . 53 cents per space (rounded).

Note— This is the number of spaces calculated in Ordinance 1126, however, the actual number of billable spaces is determined each year depending on the number of occupied spaces by non- long- term leases.

TOTAL REASONABLE ESTIMATE FOR THE ANNUAL COST TO ADMINISTER CHAPTER 8, INCLUDING POTENTIAL ARBITRATIONS IS $ 12, 270.

300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707) 463-6200 · Fax: (707) 463-6204 ·www.cityofukiah.com May 8, 2023
SUBJECT: Mobilehome Park Rent Stabilization Resource Information Dear Mobilehome Park Residents,
This letter is an educational outreach only, so that you are aware of your rights – per ordinance 1126 and resolution 2020-26 - as a mobilehome park resident.

In 2011, the Ukiah City Council adopted an ordinance to establish a mobilehome park rent stabilization. In an effort to assist mobilehome park residents to better understand how the rent increases, and fees and pass-through charges operate, a webpage was created on the City of Ukiah’s website, which can be found at: https://cityofukiah.com/cityclerk/#mobile-home .

Mobilehome park residents are encouraged to explore the webpage, which contains the full ordinance and resolution that explains how the rent stabilization works. There are also links to annual correspondence regarding the October CPI index, which is what determines the amount that rent can be increased by, and staff reports presented to the City Council explaining in detail how the yearly fees operate.

The City Clerk’s office is available to address any questions or concerns that you may have and can be reached by email at [email protected], or by calling 707-463- 6217.

Sincerely,
Kristine Lawler
City Clerk
ATTACHMENT 3

1 RESOLUTION NO. 20222023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING EXHIBIT A TO RESOLUTION 20202022-26 33 ADOPTING RENT STABILIZATION FEES FOR ARBITRATION

AND ADMINISTRATIVE COSTS TO CITY OF UKIAH MOBILEHOME PARKS WHEREAS:

1. Ukiah City Code (“UCC”) Section 2715, provides that “all or any portion of the costs to administer this chapter [Division 2, Chapter 8 of the UCC (“Chapter 8”)] may be collected by the imposition of an annual rent stabilization administration fee established by resolution of the City Council”; and

2. Costs to administer the program have been assessed and are shown in Exhibit A; and

3. With the elimination of redevelopment agencies by the State of California, all of the cost to administer Chapter 8 is borne by the City’s General Fund; and

4. Under UCC Section 2708.C, the cost of arbitrations must be paid from the rent stabilization administration fee. Exhibit A states a reasonable estimate for the annual cost to administer Chapter 8, including potential arbitrations; and

5. There are 382 mobilehome park spaces subject to rent control in the City of Ukiah, with the final annual per space cost being determined each year based on occupied non-longterm leased spaces; and

6. Under UCC Section 2715, the owner who pays these fees may pass through to the tenant of the space 50 percent of the fees assessed for the space; and

7. Under UCC 2715, the resolution establishing the fee must specify the date by which the fee is due, but the fee may be paid by the park owners in quarterly installments; and

8. There are six City of Ukiah mobilehome parks that are subject to the Rent Stabilization Ordinance, including Circle Trailer Court (60 units), Manor Home Mobile Estates (137 units), Shady Grove Mobile Home Park (4 units subject to rent control), Modern Mobile Home Park (26 units), Harold’s Square Mobile Home Park (59 units), and Rancho Del Ray Mobile Home Park (96 units).

NOW, THEREFORE, BE IT RESOLVED that:

1. The City Council of the City of Ukiah approves an annual administration fee an amount equally divided between billable spaces subject to rent control to be paid by the City’s six mobilehome parks.

2. The fee is due on July 30 of each year, but may be paid in quarterly installments on July 30, October 30, January 30, and April 30.

3. The City Council shall review the administration costs, including the cost of any arbitrations, on an annual basis, during budget preparation as part of the annual fee review ATTACHMENT 4 - redline

2 in May and June, and make any adjustments so that the fee does not exceed the cost to administer Chapter 8.

4. This resolution supersedes resolution 20202022-2633.

PASSED AND ADOPTED at a regular meeting of the City Council held on May 1817, 20222023, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
______________________________
Jim O. BrownMari Rodin, Mayor
ATTEST:
_________________________________
Kristine Lawler, City Clerk

EXHIBIT A
Estimated Administrative Costs:

TOTAL - $1,456 870 (Using the higher rate of the two invoicing rates below) MHP = Mobile Home Park
Estimated Attorney Fees for Various Matters Pertaining to Mobilehome Parks: $1,400 1,000 (Note: only the actual expenses would be billed to the account) Estimated Arbitration Costs:

TOTAL - $15,500 10,400
The Northern California rates charged for arbitrations conduct by ADR Service, Inc., an alternate dispute resolution service that has rates in the middle between JAMS at the high end and lone arbitrators at the low end.

An arbitration through ADR includes a $500 administrative fee, plus the hourly or daily rate charged by the arbitrator and the fees charged by ADR. ADR arbitrators are retired judges or attorneys. The hourly rates vary from $500450 at the low end to $2,000 1,200 at the high end. The average hourly rate is $1,250825.

Assuming an arbitration hearing takes one 8-hour day and the arbitrator takes 4 hours to prepare a written decision, 12 hours @ $1,250 825 = $15,000 9,900 + $500 (admin fee; assuming only two parties) for a total of $15,50010,400.

Educational Outreach Costs: $427 314
 Draft Letter to Residents
 Print, fold, label, and stuff envelopes
 Postage to send educational outreach letters
If MHP owners are invoiced: $1,029 556 + postage
Includes:
 Review CPI and write annual letter to MHP owners regarding the CPI.  Review MHP rent increase letters per Ordinance 1126, Section 2703(H)  Staff Report to Council
 Send Letters to MHP owners requesting number of billable spaces  Prep invoices
 Receive and process payments
Total divided by 382* spaces = $2.69 1.46 per space.

If MHP owners are not invoiced: $373 201
Includes:
 Review CPI and write annual letter to MHP owners regarding the CPI.  Review MHP rent increase letters per Ordinance 1126, Section 2703(H)  Staff Report to Council
 Send post-Council decision to waive fee letters to MHP owners Total divided by 382* spaces = .9853 cents per space (rounded). *Note – This is the number of spaces calculated in Ordinance 1126, however, the actual number of billable spaces is determined each year depending on the number of occupied spaces by non-long-term leases.

TOTAL REASONABLE ESTIMATE FOR THE ANNUAL COST TO ADMINISTER CHAPTER 8, INCLUDING POTENTIAL ARBITRATIONS IS $18,35612,270.

1 RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING EXHIBIT A TO RESOLUTION 2022-33 ADOPTING RENT STABILIZATION FEES FOR ARBITRATION AND

ADMINISTRATIVE COSTS TO CITY OF UKIAH MOBILEHOME PARKS
WHEREAS:

1. Ukiah City Code (“UCC”) Section 2715, provides that “all or any portion of the costs to administer this chapter [Division 2, Chapter 8 of the UCC (“Chapter 8”)] may be collected by the imposition of an annual rent stabilization administration fee established by resolution of the City Council”; and

2. Costs to administer the program have been assessed and are shown in Exhibit A; and

3. With the elimination of redevelopment agencies by the State of California, all of the cost to administer Chapter 8 is borne by the City’s General Fund; and

4. Under UCC Section 2708.C, the cost of arbitrations must be paid from the rent stabilization administration fee. Exhibit A states a reasonable estimate for the annual cost to administer Chapter 8, including potential arbitrations; and

5. There are 382 mobilehome park spaces subject to rent control in the City of Ukiah, with the final annual per space cost being determined each year based on occupied non-longterm leased spaces; and

6. Under UCC Section 2715, the owner who pays these fees may pass through to the tenant of the space 50 percent of the fees assessed for the space; and

7. Under UCC 2715, the resolution establishing the fee must specify the date by which the fee is due, but the fee may be paid by the park owners in quarterly installments; and

8. There are six City of Ukiah mobilehome parks that are subject to the Rent Stabilization Ordinance, including Circle Trailer Court (60 units), Manor Home Mobile Estates (137 units), Shady Grove Mobile Home Park (4 units subject to rent control), Modern Mobile Home Park (26 units), Harold’s Square Mobile Home Park (59 units), and Rancho Del Ray Mobile Home Park (96 units).

NOW, THEREFORE, BE IT RESOLVED that:

1. The City Council of the City of Ukiah approves an annual administration fee an amount equally divided between billable spaces subject to rent control to be paid by the City’s six mobilehome parks.

2. The fee is due on July 30 of each year, but may be paid in quarterly installments on July 30, October 30, January 30, and April 30.

3. The City Council shall review the administration costs, including the cost of any arbitrations, on an annual basis, during budget preparation as part of the annual fee review ATTACHMENT 4 - clean

2 in May and June, and make any adjustments so that the fee does not exceed the cost to administer Chapter 8.

4. This resolution supersedes resolution 2022-33.

PASSED AND ADOPTED at a regular meeting of the City Council held on May 17, 2023, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
______________________________
Mari Rodin, Mayor
ATTEST:
_________________________________
Kristine Lawler, City Clerk

EXHIBIT A
Estimated Administrative Costs:

TOTAL - $1,456 (Using the higher rate of the two invoicing rates below) MHP = Mobile Home Park
Estimated Attorney Fees for Various Matters Pertaining to Mobilehome Parks: $1,400 (Note: only the actual expenses would be billed to the account) Estimated Arbitration Costs:

TOTAL - $15,500
The Northern California rates charged for arbitrations conduct by ADR Service, Inc., an alternate dispute resolution service that has rates in the middle between JAMS at the high end and lone arbitrators at the low end.

An arbitration through ADR includes a $500 administrative fee, plus the hourly or daily rate charged by the arbitrator and the fees charged by ADR. ADR arbitrators are retired judges or attorneys. The hourly rates vary from $500 at the low end to $2,000 at the high end. The average hourly rate is $1,250.

Assuming an arbitration hearing takes one 8-hour day and the arbitrator takes 4 hours to prepare a written decision, 12 hours @ $1,250 = $15,000 + $500 (admin fee; assuming only two parties) for a total of $15,500.

Educational Outreach Costs: $427
 Draft Letter to Residents
 Print, fold, label, and stuff envelopes
 Postage to send educational outreach letters
If MHP owners are invoiced: $1,029 + postage
Includes:
 Review CPI and write annual letter to MHP owners regarding the CPI.  Review MHP rent increase letters per Ordinance 1126, Section 2703(H)  Staff Report to Council
 Send Letters to MHP owners requesting number of billable spaces  Prep invoices
 Receive and process payments
Total divided by 382* spaces = $2.69 per space.

If MHP owners are not invoiced: $373
Includes:
 Review CPI and write annual letter to MHP owners regarding the CPI.  Review MHP rent increase letters per Ordinance 1126, Section 2703(H)  Staff Report to Council
 Send post-Council decision to waive fee letters to MHP owners Total divided by 382* spaces = .98 cents per space (rounded).

*Note – This is the number of spaces calculated in Ordinance 1126, however, the actual number of billable spaces is determined each year depending on the number of occupied spaces by non-long-term leases.

TOTAL REASONABLE ESTIMATE FOR THE ANNUAL COST TO ADMINISTER CHAPTER 8, INCLUDING POTENTIAL ARBITRATIONS IS $18,356.

Agenda Item No: 8.b.

MEETING DATE/TIME: 5/17/2023

ITEM NO: 2023-2668

AGENDA SUMMARY REPORT
SUBJECT: Approval of the Sole Source Lease of 14 Safety Cameras from Flock Safety Group in the Amount of $35,000.00 per Year for Five Years.

DEPARTMENT: Police PREPARED BY: Cedric Crook, Police Chief PRESENTER: Cedric Crook, Chief of Police
ATTACHMENTS:

1. Flock Quote

2. ALPR Policy
Summary: Council will consider approving the lease of 14 safety cameras from Flock Safety Group in the amount of $35,000.00 for five years.

Background: Staff is continually improving the efficiency and success of our services through increased professionalism, teamwork and innovation with the overall commitment to work in partnership with the community to promote public safety and crime prevention. In line with current public safety approaches, the City of Ukiah has been looking into technological solutions to improve and modernize policing for our community. Private and public safety camera systems have been identified as an important tool for preventing and solving crimes.

Seven in ten crimes are committed with a vehicle. For a number of years, Automated License Plate Reader (ALPR) technology has been used by police agencies to locate stolen vehicles and solve other crimes where an automobile has been used. The main goal of the technology is to assist officers in identifying suspects involved in crimes in the community. With limited information provided to officers on scene by witnesses and victims, this tool can be utilized to identify offenders as they approach or leave the scene of the crime. This technology also alerts police officers to vehicles that are reported stolen, are tied to an Amber Alert (missing or kidnapped child), or a wanted person system.

This technology has continued to evolve and become less cost-prohibitive. Traditional ALPR systems included expensive fixed camera locations or mobile devices mounted in patrol cars. However, Staff has identified the Flock Safety Group and their camera solution as a much more cost-effective and appropriate platform for the City. Flock Safety is a public operating system that helps over 1,200 cities in 40 states reduce crime.

Unlike traditional license plate readers, Flock Safety cameras use unique Vehicle Fingerprint™ technology which accelerates investigations by allowing public safety to filter their search based on the vehicle’s specific characteristics, such as a bumper sticker. Flock Safety cameras capture the make, model, state, color, aesthetics, and license plate (full, partial, or missing) of any car that passes by the cameras. This is key in producing an investigative lead for law enforcement when limited information is available from witnesses and private security footage. Flock cameras have helped clear thousands of crimes across the country.

For approximately the last year, Staff has leased 14 Flock Safety cameras. The cameras are placed at various locations within the city. The one-year lease is near to expire. The cameras have assisted Staff in recovering numerous stolen vehicles, an arson suspect, numerous theft suspects, as well as a suspect wanted from out of the area for attempted murder.

Discussion: Other agencies in region are also successfully utilizing the Flock Safety cameras, including the City of Clearlake, the County of Lake, and the Lake County Sheriff's Office. In addition to this, Staff is aware that there are over 35 other law enforcement agencies in Northern California using Flock, creating an expansive network of shared information to help reduce and prevent crime.

The Flock Safety solution is an all-inclusive solution for deploying ALPR cameras. Flock Safety is the sole manufacturer of the Flock Safety Camera. Flock Safety Group is also the sole provider of the comprehensive monitoring, processing and machine vision services, which integrate with the Flock Safety Camera.

Most notably, Flock is the only manufacturer and service provider that leases ALPR services, and does not require the purchase of the equipment. Their technology is also different because it captures more than just license plates and can identify vehicle types and identifiers such as a bumper sticker.

Key benefits of Flock are that they charge an annual lease rate per camera ($2,500), which covers the repair and maintenance (software updates) of leased cameras. There is a one-time setup cost of $250 per camera, which covers any necessary infrastructure, such as a mounting platform/pole, and a solar power option to make the camera operational. The one-time setup cost was paid for last year and the cost would not be incurred again unless they are moved. Also included in the annual lease is Criminal Justice Information Services (CJIS) compliant cloud-based hosting, unlimited user licenses, ongoing software enhancements, camera setup, mounting, shipping and a cellular connection. The Flock lease program prevents the City from being burdened with maintaining costly equipment which could require replacement and/or updating.

What the Flock safety camera system does not do is share data with other sources, unless specifically authorized. It does not use any facial recognition software, and it’s not used for immigration enforcement or traffic enforcement. The camera system does not have any live video and there are safeguards in place for data encryption and auditing of system usage. All safety camera data is maintained by Flock and purged after 30 days. The Department maintains an updated public transparency portal related to the use of the system:
https://transparency.flocksafety.com/ukiah-pd-ca.

Staff believes that continuing the lease of this system will continue to increase the City’s ability to reduce crime and improve safety in the community. The Flock solution focuses on the ingress points to the city, providing officers with alerts for circumstances such as stolen vehicles, or vehicles known to be associated with criminal activity when entering the city. This information being provided to officers in real time allows officers to investigate these vehicles, likely preventing further crimes. Persons committing these acts often move about the city in vehicles, and there are often limited witnesses and partial vehicle descriptions. The placement of safety cameras assists staff in both deterring various crimes and identifying those who commit them.

Staff recommends renewing the lease contract for the 14 Flock ALPR cameras for five years, which would allow Staff to lock in the current price for five years prior to anticipated price increases. The attached contract (See Attachment #1) has a start date of July 1, 2023. This would result in a yearly cost of $35,000 for five years. The first year of this requested contract renewal is programmed in next year's budget, and will be subsequently requested in future fiscal years for the life of this agreement, if approved. In addition to the aforementioned safeguards, for a number of years, the Department has maintained an ALPR Policy (See Attachment #2). Staff continues to review and evaluate its usage for compliance with our policy and or make any necessary changes. Note, the Department is currently evaluating possible expansion of the system and any recommendations will be made/considered during the Fiscal Year 23/24 budgetary process.

Recommended Action: Approve the sole source lease of 14 safety cameras from Flock Safety Group in the amount of $35,000.00 per year for five years.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 10020210.54500: $35,000 (Requested for FY 23/24.) PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: General Fund

PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2122-160
COORDINATED WITH: Mary Horger, Financial Services Manager DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI): 6c – Ensure that climate responsibility is integrated throughout the City’s departments and operations.

GENERAL PLAN ELEMENTS (GP): GP-A6 - Safety Element

Agenda Item No: 8.c.

MEETING DATE/TIME: 5/17/2023

ITEM NO: 2023-2691

AGENDA SUMMARY REPORT
SUBJECT: Report a Purchase with Periscope Holdings for Procurement Services, and Approve Corresponding Budget Amendment.

DEPARTMENT: Finance PREPARED BY: Mary Horger, Financial Services Manager PRESENTER: Mary Horger, Financial Services Manager
ATTACHMENTS:

1. PO 48202-03 - Periscope Holdings
Summary: The City Council will receive a report on the purchase of procurement services from Periscope Holdings, consider approving the continued use of their services, and consider approve a corresponding budget amendment.

Background: In May of 2022, a vacant Buyer II position was filled for the Purchasing Division of the Finance Department. In September of the same year, the employee was put on early medical leave with an uncertain return date. Since that time, the employee has permanently vacated the Buyer II position.

Discussion: Due to the unanticipated vacancy of the Buyer II position, the current workloads of the remaining staff, and the unlikelihood of filling the vacancy in a very short amount of time, the Purchasing Division sought assistance from Periscope Holdings to backfill the position. Periscope Holdings is a company that manages and licenses the National Institute for Government Purchasing's NIGP/Services Code and NIGP Consulting program. Their consultants are all certified professionals, who have an average of 18 years of experience. The consulting services are performed 100% remotely.

Purchase Order (PO) 48202 was issued in October 2022. Please see Attachment 1 for the most current version of the PO. The City has spent $58,520 so far on these services up until the end of March. Another $36k is anticipated for the remaining months of the current fiscal year. $39,953 is available from salary savings due to the vacancy, but a budget amendment will be necessary for the balance of this fiscal year.

As the Department continues to strategize the filling of this position, Staff is requesting that Council approve the continued use of Periscope's services as the need presents itself, and as the budget allows.

Recommended Action: Receive report, approve the continued use of Periscope Holdings for procurement services as needed, and approve corresponding budget amendment.

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 20413500.52100: $21,460
PROPOSED BUDGET AMOUNT: 20413500.52100: $76,027
FINANCING SOURCE: Cost allocation.

PREVIOUS CONTRACT/PURCHASE ORDER NO.: 48202
COORDINATED WITH: Dan Buffalo, Finance Director and Sheri Mannion, HR and Risk Management Director DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

ATTACHMENT 1

Agenda Item No: 8.d.

MEETING DATE/TIME: 5/17/2023

ITEM NO: 2023-2697

AGENDA SUMMARY REPORT
SUBJECT: Approval of Contract Amendment Nine (9) with Carollo Engineers for the Design Efforts of the Recycled Water Project Phase 4, in the Amount of $143,679.50 for Design Revisions and Authorization of Task 7, and Approval of Corresponding Budget Amendment.

DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Ericksen, Director of Public Works/City
Engineer.

ATTACHMENTS:

1. Scope of Work and Cost Summary

2. Previous Staff Report and Scope of Work
Summary: City Council will consider approval of a contract amendment with Carollo Engineers for the design efforts of the Recycled Water Project Phase 4 in the amount of $143,679.50, and authorize Task 7, and approve corresponding budget amendment.

Background: City Council previously approved Carollo Engineers to begin work on Task Orders 1-6 for the Recycled Water Project. These tasks included work like project management, funding, preliminary design, permitting and easement, field investigation services, hydraulics, etc. Tasks 1-6 were included in contract Amendment 8 which added funds to the agreement to complete this work. Tasks 7-9 were to begin once construction of the project began and with the Council's authorization.

Discussion: After the design package was submitted to the City of Ukiah, Staff decided it was needed to modify the Recycled Water pipeline route to avoid delays associated with the permitting and design of a pedestrian bridge and pipeline through school property. These delays would impact the design timeline, which could potentially lead to further delays which could lead to the risk of missing certain grant deadlines.

The additional contracted services included in this change order are for additional Geotech boring, pipeline design, easement documents and pipeline realignment. See Attachment 1 for Scope of Work and Cost Summary.

Staff is also requesting that the Council authorize Carollo to begin work on Task 7, Bid Support, as the project is currently out for bid with a pre-bid meeting taking place later this month where interested contractors are able to walk the work sites and ask questions. See Attachment 2 for previous Staff Report, Amendment, and Scope of Work for these items. These funds were already approved and encumbered and no additional funds are being added. This information is just to inform Council and authorize work. Reimbursement of these costs is anticipated to be provided through the $53.7 million grant awarded to the City for this project by the California State Water Resources Control Board.

As part of the coordinated community outreach efforts for this project, a dedicated webpage has been developed and will continue to be updated as the construction progresses: www.UkiahRecycledWater.com

Recommended Action: Approve contract amendment with Carollo Engineers for the design efforts of the Recycled Water Project Phase 4, in the amount of $143,679.50 for design revisions, and authorize Task 7, and approve corresponding budget amendment.

BUDGET AMENDMENT REQUIRED: YES
CURRENT BUDGET AMOUNT: 83027330.80230.18052: $0
PROPOSED BUDGET AMOUNT: 83027330.80230.18052: $143,679.50 FINANCING SOURCE: Water Fund Reserves
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 1314231
COORDINATED WITH: Tim Eriksen, Director of Public Works and Jason Benson, Senior Engineer DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI): 7a – Expand sustainable water practices.

GENERAL PLAN ELEMENTS (GP):

GP-A4 - Public Facilities, Services, and Infrastructure Element

1 CITY OF UKIAH
RECYCLED WATER PROJECT – PHASE 4 DESIGN, ESDC, and CM
CHANGE ORDER 3
May 9, 2023
After the Phase-4 90% design package for the Wastewater Treatment Plant (WWTP) was submitted, the City of Ukiah (City) decided to modify the Phase-4 Recycled Water Pipeline. The change was made to avoid delays associated with the permitting of a pipe/pedestrian bridge on school property. The new alignment adds approximately 1,000 LF of pipe and reroutes the alignment through the golf course. The new bridge location in the golf course is too far from the original design location to utilize the original geotechnical report. The purpose of this Change Order (CO) is to increase the existing scope and budget to allow for the additional geotechnical investigations, bridge design validation, and realignment of the pipeline downstream of the original crossing. To expedite this design change and still make the City’s aggressive schedule, Carollo has already completed most of this effort at the City’s request. The fee estimate that was provided to the City during the 90% review meeting in January is still valid.

New project elements are as followed:
• Provide two additional geotechnical borings at each side of the new bridge abutment location to a depth of 50 to 75 feet.
• Provide foundation recommendation for the bridge foundation elements at the new location.
• Redesign the foundation if the original structure is not sufficient. • Realign the pipeline through the golf course and recut all drawings and stationing downstream of the change.
• Redo easement documents through the school property to account for the new alignment.

A detailed estimate for work to be authorized under this CO is provided as Exhibit A.

ATTACHEMNT 1

2 Assumptions:
• Geotech will begin upon notice to proceed (NTP).
• To save time, with the approval of the City, Carollo has already completed the 100% design package, including the new pipeline location. The final stamped bridge design will be provided as a design change during construction after the geotechnical investigation is complete.
• Carollo had previously provided a budgetary estimate for ESDC and CM support. The City and Carollo will modify the fee/scope for construction and bid support tasks for the next council meeting.

Exhibit A - (May 09 2023)
City of Ukiah
Recycled Water Project - Phase 4
CO 3 For Approval
PIC/PM PE Proc Struct Elec Permit Eng CAD QC/QC DP PIC CM CM Inspector EPIC Inspector Field Clerk Total Labor Munselle Crawford Alpine Summit JDH PECE ODC Total Task Task Description $311 $260 $285 $275 $275 $275 $190 $200 $311 $125 $255 $235 $205 $220 $125 Hours Cost Survey Geotech Cost Estimate CP $13.00 ODC Trips Amount Total Cost

6.0 Final Design

6.1 60%, 90%, & 100% Distribution Design Documentation (Pipe, Mech, Struc) 20 40 0 40 0 0 80 270 20 10 0 0 0 0 0 480 $104,290 30000 $33,000 $6,240 1 $150 $39,390 $143,680 Task 6.0 Totals = 20 40 0 40 0 0 80 270 20 10 0 0 0 0 0 480 $104,290 Task 6.0 Totals = $143,680 Project Totals = 20 40 0 40 0 0 80 270 20 10 0 0 0 0 0 480 $104,290 $0 $30,000 $0 $0 $33,000 $6,240 $0 1 $150 $39,390 $143,679.50 Subconsultants
Fee
Mileage
Other Direct Costs (ODC)
Carollo Labor
Includes 10%
Markup
Subconsultant

Agenda Item No: 12.d.

MEETING DATE/TIME: 1/19/2022
ITEM NO: 2022-1219

AGENDA SUMMARY REPORT
SUBJECT: Approve Contract Amendment Eight with Carollo Engineers for the Design Efforts of the Recycled Water Phase 4 Project in the amount of $4,600,773 and approval of corresponding budget amendment.

DEPARTMENT: Public Works PREPARED BY: Jason Benson, Senior Civil Engineer PRESENTER:

Tim Eriksen, Director of Public Works/City
Engineer
ATTACHMENTS:

1. Recycled Water Ph4 CO2 WWTP_12JAN2022
Summary: The City Council will consider giving approval of a contract amendment with Carollo Engineers for the design efforts of the Recycled Water Phase 4 project in the amount of $4,600,773 and approval of corresponding budget amendment.

Background: The City Council approved contract amendments and the budget required for Carollo Engineers to continue with Recycled Water Phase 4 Design on November 7, 2018. The items issued in the Scope of Work to perform are Tasks 1-9: Project Management, Funding, Preliminary Design, Permitting and Easement, Field Investigation Services and Hydraulics, Bid Support, Engineering Services during Construction (ESDC), and Construction Management. This work is to be completed with the issued budget of $2,627,484.75.

Two amendments, numbers 5 and 6, have been issued to the Carollo Contract 1314-231 for Phase 4 design work. Amendment 5 for Tasks 1-3: Project Management, Funding, Preliminary Design; and, Amendment 6 for Task 5: Field Investigation Services and Hydraulics. These amendments were approved 1/16/2019 and 5/3/2019, respectively. The four prior amendments approved for this contract work were for: additional geotechnical and environmental work, Recycled Water Phase 3 design, Chlorine Contact Basin (CCB) design, and additional CCB and Recycled Water Phase 3 design.

Amendment 7 was issued to the Carollo Contract 1314-231 for Phase 4 design work under Tasks 1-6: Project Management, Funding, Preliminary Design, Permitting and Easement, Field Investigation Services and Hydraulics, and Final Design. Amendment 7 was approved by City Council on 9/16/2020.

The 30% Design drawings and the Preliminary Design Report (PDR) were completed and submitted to the City in August 2019. This information was used by Carollo to submit an application for the State Revolving Fund (SRF) funding and coordination with the State.

The 60% Design drawings were completed and submitted to the City, and the City reviewed and provided comment in September 2021. The 90% Design drawings were completed and submitted to the City, and the City reviewed and provided comment in January 2022. During project design meetings between City Staff and Carollo Engineers, it was tentatively agreed to have the design complete, shovel ready, and ready for the bidding process, pending project funding sources, in Spring 2022.

Discussion: City Staff met with Carollo Engineers and California State Water Resources Control Board (CSWRCB) Staff in early November 2021. The topic of this meeting was to discuss the potential for a Prop. 68 ATTACHMENT 2

and Infrastructure Grant to fully pay for the overall construction of the project, and would equate to approximately $25M. This would include design cost to date expended by the City, and may include City Staff cost during construction. The City directed Carollo Engineers to provide a change order for all scope changes and future engineering efforts (Attachment 1), per CSWRCB discussion. Carollo Engineers has worked diligently to provide the scope changes. The City is only engaging in the changes that will be covered by the new grant.

On the water side of the Wastewater Treatment Plan (WWTP) process, recycled water is the final product from the Advanced Waste Treatment (AWT) and the Chlorine Contact Basin (CCB). Once treated water leaves the CCB, water is discharged to the Recycled Water ponds south of the WWTP. In order to have sufficient recycled water supply for all customers, an additional storage facility for secondary water is needed at the WWTP. The current process at the WWTP requires a lag time between process equipment to operate efficiently, and will remove using the percolation ponds for temporary storage. This will eliminate water loss to the environment and remove extra work time and cost by the WWTP crew to operate and maintain equipment.

A new pond and pump station will provide storage of the secondary water before entering the process into the AWTs.

The overall recycled water pipeline layout, the associated tank and pump station located at the Water Treatment Plant (WTP), and the appurtenances of it does not require design revisions since the last submittal of deliverables (December 2021).

Carollo Engineers has prepared a revised Scope of Work and the necessary actions to perform Task 1-9. This includes a cost Change Order for the additional work for Task 1-6 and to include Task 7-9. The added cost is for a revision to the project design and the documents associated with this process (Task 1-6), and will incorporate the design changes for a new pond and pump station at the WWTP. Other added cost is for Task 7-9: Bid Support, Engineering Services during Construction (ESDC), Construction Management. Task 7-9 will be initiated through Task Orders to Carollo and approved for cost expenditure only when the project construction phases begin. Carollo Engineers has prepared a contract change order for a revised budget for the remaining and modified Tasks for the revised total contract budget of $6,471,103 (Attachment 1) for Phase

4. Carollo Engineers has prepared a contract change order for a revised budget for the remaining and modified Tasks to be completed at $4,600,773 (Attachment 1). This will increase the total contract value for all Recycled Water project work performed by Carollo Engineers (Phases 1-4 and CCB) to $10,644,367.

City Staff has discussed the grant options and procedures for applications with CSWRCB and Carollo Engineers. In order to get through the grant application and finalization process, Carollo Engineers will have to perform administrative and engineering design work before the CSWRCB provides the City with a definative answer of the grant award to the City for construction and design cost of Phase 4. This will include geotechnical work, materials testing, site survey, production of design drawings, Engineer's Estimate for construction, and the preliminary report of findings. The estimated cost to the City for Carollo to get through the grant process is approximately fifty percent of the proposed amount for Task 1-6 in the amount of $864,433. This will include preliminary design of the WWTP pond and pump station upgrades, and if the grant is not approved, this design will already be in place for needed operational and critical plant updates. If the grant is approved, these costs will likely be eligible for reimbursement. Past and future amendments provide a Task Order to Carollo Engineers which only allows them to proceed with the scope of work when authorized by the City. To date, through Amendment 7 (dated September 4, 2020), Carollo Engineers is completing work described under Task 1-6. If the grant is not awarded or the City does not wish to continue work with Carollo Engineers for Task 7-9, Amendments for this work will not be executed by the City.

Recommended Action: Approve contract amendment eight with Carollo Engineers for the design efforts of the Recycled Water Phase 4 project in the amount of $4,600,773 and approval of corresponding budget amendment. .

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 83027330.80230.18052: $0
PROPOSED BUDGET AMOUNT: 83027330.80230.18052: $4,600,773 FINANCING SOURCE: Water Fund - 82000000.30007
PREVIOUS CONTRACT/PURCHASE ORDER NO.: Carollo Engineers - COU No. 1314-231 COORDINATED WITH: Tim Eriksen, Director of Public Works/City Engineer

1 CITY OF UKIAH
RECYCLED WATER PROJECT – PHASE 4 DESIGN, ESDC, and CM
CHANGE ORDER 2
January 12, 2022
After the Phase-4 30% design package was submitted, modifications to the alignment and design elements were recommended by the project team. A Change Order was submitted and approved to amend the original scope of work to include the new alignment and remove the design elements at the Wastewater Treatment Plant (WWTP). Funds for the additional design work were reallocated from Construction Management (CM) services.

Recent discussions with the state have indicated that Ukiah will likely receive full grant funding for the Phase-4 project. The City has requested that Carollo provide a design to turn the existing sludge pond at the WWTP into additional storage to be used for reclaimed water delivery, include the WWTP upgrades that were identified in the original Preliminary Design Report, and provide an updated budget for ESDC and CM.

New project elements are as followed:
• Define the full amount demo required for the existing sludge pond and any ground contamination.
• AWT Storage Ponds (ASP) will be upgraded by reconditioning the existing sludge lagoons, including sludge removal and installation of a liner, new drainage piping, and drain pump station. The existing digester overflow line that drains to the sludge lagoon will be relocated.
• A new pump station to convey flows from the pond to final treatment. • New Geotech and Survey to support the pond and pump station. • Upgrade existing package clarifier/filter Advanced Wastewater Treatment (AWT) units per the Westech budgetary proposal dated July 2019:
- Install filter in-bed air scour.
- Replace filter media.
- Replace filter gravel support.
- Retrofit waste gate assembly.
- Replace analog backwash control level switch instrumentation with digital instrumentation.
- Install new air scour blower pressure gauge and switch instrumentation. - Inspect steel clarifier/filter steel tank structure, repair and recoat. Modify structure to provide seismic anchorage
• Replace adsorption clarifier media of the package clarifier/filter AWT units. • Replace the two existing backwash air blowers of the clarifier/filter AWT units and install a third new blower to provide air for the new filter in-bed air scour system. • Replace the clarifier/filter AWT units effluent valves and install new filter air scour valves ATTACHMENT #1

2 on each unit.
• Replace pneumatic valve operators on the package clarifier/filter AWT units with electric operators to reduce maintenance and improve reliability. • Replace AWT existing PLCs and program to incorporate upgrades outlined above. • Replace one primary coagulant (ferric chloride) feed pump with smaller capacity pump to provide operational flexibility during times of low recycled water demand and reduce the production of excess chemical sludge in AWT system clarifiers. • Install rapid mix pump and flash mix assembly in the contact clarifier influent pipe to improve ferric chloride coagulant mixing.
• Replace existing chlorine residual analyzer 3 (at the backwash pumping station) and chlorine residual analyzer 4 (at the dechlorination structure) with probe-type analyzers. • Install motor-operated valve and replacement valve on existing 24-inch FE/RW diversion line west of the dechlorination structure and a motor-operated valve on 24-inch river discharge line. Revise AWT CCB discharge flow meter piping to maintain full pipe flow in the flow meter.
• Upgrade the Carousel Pump Station including adding a new pump to fill the AWT Storage Pond (ASP) and replacing the electrical equipment. Existing electrical service will be replaced with a new feeder from either the Generator or DAF building. • Structure 89 will be upgraded with a level sensor to control the ASP drain pump station. • Add additional time for Task 1 Project Management for the time extension and additional effort for the design change analysis.
• Reestablish Carollo’s effort for construction management and adjust rates for a 2023 construction start.
• Continue to support the City to apply for Grant Funds through the SRF application process.

Table 1 provides a budget breakdown by task showing the revised estimated budgets. A detailed estimate for work to be authorized is provided as Exhibit A.

3 Table 1: Budget Adjustments
Task Existing Contract Scope Delta New Total

1.0 Project
Management
$227,526 $133,021 $360,547

2.0 SRF Funding
Applications and
Coordination
$78,429 $38,295 $116,724

3.0 Preliminary
Design
$303,298 $99,320 $402,618

4.0 Permitting &
Easement
$74,726 $16,296 $91,022

5.0 Field
Investigative
Services &
Hydraulics
$520,274 $213,864 $734,138

6.0 Final Design $666,077 $1,227,440 $1,893,517

7.0 Bid Support $42,019 $32,486 $74,505

8.0 ESDC $261,895 $347,412 $609,307

9.0 CM $453,240 $1,735,485 $2,188,725
Total $2,627,484.75 $3,843,618 $6,471,102.75
Assumptions:
• Survey and geotech will begin upon notice to proceed (NTP). Survey, Geotech, and materials testing is provided as an allowance.
• The pond will be stabilized with soil mixing.
• The preliminary design report will be modified to show the new proposed work at the WWTP. The preliminary design will include one site drawing showing the footprint of the new pond.
• The new design at the WWTP will be a standalone drawing and spec package.

However, Phase 4 will be bid as a single contract for construction. • It is assumed record drawings are available for the WWTP and AWT for reference and use during design.

4 • The 50% design submittal will include a preliminary site plan for the WWTP and AWT improvements, including initial civil, demolition, structural, mechanical, electrical layouts, and P&IDs, a list of technical specifications, and a 50% construction estimate. • Carollo will develop 50%, 90% and 100% design packages. • It is anticipated that the WWTP design work will take approximately 130 drawings. • Design for the WWTP improvements is anticipated to take approximately 12 months.

The revised Project Management Task 1 will take the project through this design schedule. After design project management tasks will be handled under the CM budget. • Carollo has provided a budgetary estimate to assist in providing information necessary for permit applications.
• Carollo has provided a budgetary estimate for ESDC and CM support. The City and Carollo will modify the fee/scope for construction and bid support tasks when a final construction schedule has been identified.
• CM budget is based upon a 24-month effort, rates shown are inclusive of anticipated travel and per diem, and construction office trailer to be provided by others. • Rates will increase yearly beginning January 1, 2023 for Tasks 1 through 8 and January 1, 2024 for Task 9.

Exhibit A - (January 12 2022)
City of Ukiah
Recycled Water Project - Phase 4
CO 2 For Approval
PIC/PM PE Proc Struct Elec Permit Eng CAD QC/QC DP PIC CM CM Inspector EPIC Inspector Field Clerk Total Labor Munselle Crawford Alpine Summit JDH PECE ODC Total Task Task Description $311 $260 $285 $275 $275 $275 $190 $200 $311 $125 $255 $235 $205 $220 $125 Hours Cost Survey Geotech Cost Estimate CP $13.00 ODC Trips Amount Total Cost

1.0 Project Management and Meetings (15 months)

1.1 Project Management and Administration 98 45 0 0 0 0 0 0 0 30 0 0 0 0 0 173 $45,928 $0 $2,249 0 $0 $2,249 $48,177

1.2 Meetings 54 92 20 20 20 10 46 20 20 0 0 0 0 0 0 302 $79,124 $0 $3,926 12 $1,794 $5,720 $84,844 Task 1.0 Totals = 152 137 20 20 20 10 46 20 20 30 0 0 0 0 0 475 $125,052 Task 1.0 Totals = $133,021

2.0 SRF Funding Applications and Coordination

2.2 Grant Funding Coordiantion 90 0 0 0 0 0 45 0 0 0 0 0 0 0 0 135 $36,540 $0 $1,755 0 $0 $1,755 $38,295 Task 2.0 Totals = 90 0 0 0 0 0 45 0 0 0 0 0 0 0 0 135 $36,540 Task 2.0 Totals = $38,295

3.0 Preliminary Design

3.7 Develop Draft/Final PDR 16 20 0 0 0 0 40 0 8 8 0 0 0 0 0 92 $21,264 $0 $1,196 0 $0 $1,196 $22,460

3.9 30% Design (WWTP Improvements Layout Dwg) 20 20 0 8 20 0 40 40 0 0 0 0 0 0 0 148 $34,720 $0 $1,924 1 $150 $2,074 $36,794

3.10 Basis of Design (WWTP Pond Storage) 16 30 0 0 36 0 60 0 8 8 0 0 0 0 0 158 $37,564 $0 $2,054 3 $449 $2,503 $40,067 Task 3.0 Totals = 52 70 0 8 56 0 140 40 16 16 0 0 0 0 0 398 $93,548 Task 3.0 Totals = $99,320

4.0 Permitting & Easement

4.2 Prepare Permit Applications 8 8 0 0 0 40 0 0 0 0 0 0 0 0 0 56 $15,568 $0 $728 0 $0 $728 $16,296 Task 4.0 Totals = 8 8 0 0 0 40 0 0 0 0 0 0 0 0 0 56 $15,568 Task 4.0 Totals = $16,296

5.0 Field Investigative Services & Hydraulics

5.1 Topographic Survey 6 12 0 0 0 0 0 0 2 0 0 0 0 0 0 20 $5,608 $90,000 $99,000 $260 0 $0 $99,260 $104,868

5.2 Geotechnical Investigations 2 8 0 4 0 0 0 0 2 0 0 0 0 0 0 16 $4,424 $80,500 $88,550 $208 0 $0 $88,758 $93,182

5.3 Potholing 8 4 0 0 0 0 8 0 1 0 0 0 0 0 0 21 $5,359 $0 $273 1 $150 $423 $5,782

5.4 Surge Analysis 2 32 0 0 0 0 0 0 2 0 0 0 0 0 0 36 $9,564 $0 $468 0 $0 $468 $10,032 Task 5.0 Totals = 18 56 0 4 0 0 8 0 7 0 0 0 0 0 0 93 $24,955 Task 5.0 Totals = $213,864

6.0 Final Design

6.5 50%, 90%, & 100% WWTP Improvements (Submittal Review Meetings) 16 32 16 20 85 0 8 8 0 0 0 0 0 0 0 185 $49,851 $60,000 $66,000 $2,405 $500 6 $897 $69,802 $119,653

6.6 50%, 90%, & 100% WWTP Improvements (Design) 160 834 506 200 428 0 465 1,530 120 154 0 0 0 0 0 4,397 $1,034,430 $57,161 $3,000 6 $897 $61,058 $1,095,488 Task 6.0 Totals = 176 866 522 220 513 0 473 1,538 120 154 0 0 0 0 0 4,582 $1,084,281 Task 6.0 Totals = $1,227,440

7.0 Bid Support

7.1 Attend Pre Bid Meeting 8 8 0 0 0 0 0 0 0 0 0 8 0 0 0 24 $6,448 $0 $281 1 $150 $430 $6,878

7.2 RFI Review & Response & Addenda 4 30 8 8 8 0 8 36 0 2 0 0 0 0 0 104 $24,818 $0 $1,221 0 $0 $1,221 $26,040

7.3 Conformed Documentation 4 16 0 16 16 0 36 80 2 8 0 0 0 0 0 178 $38,511 $0 $2,077 $1,000 0 $0 $3,077 $41,587 Task 7.0 Totals = 16 54 8 24 24 0 44 116 2 10 0 8 0 0 0 306 $69,777 Task 7.0 Totals = $74,505

8.0 Engineering Services During Construction

8.1 Construction Contract Award 4 8 0 0 0 0 0 0 0 0 0 0 0 0 0 12 $3,324 $0 $140 0 $0 $140 $3,464

8.2 Pre-Construction Conference 8 8 0 0 8 0 8 0 0 0 0 0 0 0 0 32 $8,288 $0 $374 0 $0 $374 $8,662

8.3 Engineer's Site Observation 48 96 40 8 24 0 48 0 0 0 0 0 0 0 0 264 $69,208 $0 $3,089 18 $2,691 $5,780 $74,988

8.4 Submittals Review 60 300 120 160 160 0 0 0 0 0 0 0 0 0 0 800 $218,860 $0 $9,360 0 $0 $9,360 $228,220

8.5 Responses to Contractor's RFIs 5 60 20 20 20 0 0 10 0 0 0 0 0 0 0 135 $35,855 $0 $1,580 0 $0 $1,580 $37,435

8.6 Review and Preparation of Design Clarifications 2 16 8 8 8 8 0 32 0 0 0 0 0 0 0 82 $20,062 $0 $959 0 $0 $959 $21,021

8.7 Record Drawings 16 24 20 0 0 0 100 600 16 40 0 0 0 0 0 816 $165,892 $0 $9,547 0 $0 $9,547 $175,439

8.8 Substantial and Final Completion Assistance 2 32 0 0 0 0 16 0 0 0 0 0 0 0 0 50 $11,982 $0 $585 1 $150 $735 $12,717

8.9 Training and Commissioning 8 32 0 0 32 0 0 0 0 0 0 0 0 0 0 72 $19,608 $0 $842 2 $299 $1,141 $20,749

8.10 Operations and Maintenance Manuals 8 16 40 0 16 0 16 0 0 0 0 0 0 0 0 96 $25,488 $0 $1,123 0 $0 $1,123 $26,611 Task 8.0 Totals = 161 592 248 196 268 8 188 642 16 40 0 0 0 0 0 2,359 $578,567 Task 8.0 Totals = $609,307

9.0 Construction Management

9.1 Preconstruction Services 0 0 0 0 0 0 0 0 0 0 5 40 0 0 0 45 $10,675 $0 $527 $25,000 0 $0 $25,527 $36,202

9.2 Services During Construction 0 0 0 0 0 0 0 0 0 0 204 4,080 4,080 612 0 8,976 $1,981,860 $0 $105,019 $7,806 0 $0 $112,825 $2,094,685

9.3 Material Testing 0 0 0 0 0 0 0 0 0 0 0 0 40 0 0 40 $8,200 $30,710 $33,781 $468 0 $0 $34,249 $42,449

9.4 Startup and Testing 0 0 0 0 0 0 0 0 0 0 16 16 16 16 0 64 $14,640 $0 $749 0 $0 $749 $15,389 Task 9.0 Totals = 0 0 0 0 0 0 0 0 0 0 225 4,136 4,136 628 0 9,125 $2,015,375 Task 9.0 Totals = $2,188,725 Project Totals = 673 1,783 798 472 881 58 944 2,356 181 250 225 4,144 4,136 628 0 17,529 $4,043,663 $90,000 $111,210 $60,000 $10,000 $298,331 $212,549 $38,306 53 $7,924 $557,109 $4,600,772.23 Subconsultants
Fee
Mileage
Other Direct Costs (ODC)
Carollo Labor
Includes 10%
Markup
Subconsultant

Agenda Item No: 8.e.

MEETING DATE/TIME: 5/17/2023

ITEM NO: 2023-2698

AGENDA SUMMARY REPORT
SUBJECT: Authorize Amending the Budget to Create Expenditure Accounts for Special Fund 308.

DEPARTMENT: City Manager /
Admin PREPARED BY: Shannon Riley, Deputy City Manager
PRESENTER: Consent Calendar
ATTACHMENTS:

None
Summary: A new account was created for opioid settlement funds after the development of the FY 22-23 budget; therefore, no budget was created. This action will allow expenditures out of this fund.

Background: The City of Ukiah is currently receiving funds through two different settlement agreements related to the opioid epidemic; each of these has been approved by the City Council. However, this information was not known at the time of budget development for FY 22-23 and therefore, a budget for the expenditure of these funds was not established.

Discussion: Staff recommends a budget amendment to move funds into expenditure accounts in this budget, so that funds may be utilized for authorized activities, if needed, prior to the end of the fiscal year. This item will routinely be included in future budgets. For the current fiscal year, anticipated expenditures include HVAC work that needs to be completed at 280 E. Standley, which is a city-owned facility leased to New Life Clinic. New Life provides critical outpatient treatment of adults with opioid use disorder.

Recommended Action: Authorize amending the budget to create expenditure accounts (Special Fund 308) related to the Opioid Settlement Funds budget in the amount of $50,000.

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: $0
PROPOSED BUDGET AMOUNT: $50,000
FINANCING SOURCE: Fund 308: Opioid Settlement Funds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: n/a
COORDINATED WITH: Mary Horger, Financial Services Manager DIVERSITY-EQUITY INITIATIVES (DEI): n/a
CLIMATE INITIATIVES (CI): n/a
GENERAL PLAN ELEMENTS (GP):

Agenda Item No: 13.a.

MEETING DATE/TIME: 5/17/2023

ITEM NO: 2023-2701

AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Promoting an Idle-Free Ukiah.

DEPARTMENT: City Manager /
Admin PREPARED BY: Shannon Riley, Deputy City Manager
PRESENTER: Shannon Riley, Deputy City Manager and
Councilmember Susan Sher
ATTACHMENTS:

1. Resolution_Idle Free Ukiah_051723
Summary: The City Council will consider adopting a resolution promoting an idle-free Ukiah.

Background: In June, 2022, the Ukiah City Council adopted Resolution 2022-44 Endorsing the Declaration of a Climate Emergency and a Call to Action to Restore a Safe Climate, which includes climate-related initiatives in ten different categories. An item under the "Transportation" category committed to educating the public about the dangers of idling vehicles: Utilize public service announcements and social media to discourage drivers from letting their engines run when their vehicles are not moving, which is hazardous to children’s developing lungs, wastes gasoline and causes unnecessary GHG emissions.

Discussion: Councilmember Sher has requested the Council's consideration of the attached resolution, which asks City Councilmembers, along with employees and residents of the City of Ukiah, to take an "Idle-Free Pledge," vowing to stop the practice of letting their vehicles idle.

In conjunction with this resolution and in accordance with Resoluiton 2022-44, City Staff is developing a social media campaign on the same subject.

Recommended Action: Adopt resolution promoting an idle-free Ukiah.

BUDGET AMENDMENT REQUIRED: n/a
CURRENT BUDGET AMOUNT: n/a
PROPOSED BUDGET AMOUNT: n/a
FINANCING SOURCE: n/a
PREVIOUS CONTRACT/PURCHASE ORDER NO.: n/a
COORDINATED WITH: Councilmember Susan Sher
DIVERSITY-EQUITY INITIATIVES (DEI): n/a
CLIMATE INITIATIVES (CI): 2e – Educate the public about the dangers of idling vehicles.

GENERAL PLAN ELEMENTS (GP): GP-A5 - Environment and Sustainability Element

Attachment 1
1 RESOLUTION NO. 2023-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH PROMOTING AN IDLEFREE UKIAH WHEREAS, the Ukiah City Council Resolution 2022-44 Endorsing the Declaration of a Climate Emergency and a Call to Action to Restore a Safe Climate committed to ongoing education and active engagement of all City staff, members of committees and commissions, contractors, consultants, residents and independent community groups in alignment with the goals of mitigation and drawdown of greenhouse gas emissions; and WHEREAS, Resolution 2022-44 also pledged to educate the public about the dangers of idling vehicles by utilizing public service announcements and social media to discourage drivers from letting their engines run when their vehicles are not moving, which is hazardous to children’s developing lungs, wastes gasoline and causes unnecessary greenhouse gas emissions; and
WHEREAS, the United States Department of Energy estimates that idling in personal vehicles wastes about three billion gallons of fuel and generates about 15 million tons of carbon dioxide annually; and
WHEREAS, the United States Department of Energy states that eliminating the unnecessary idling of personal vehicles would be the same as taking five million vehicles off the roads; and
WHEREAS, the Bay Area Air Quality Management District has identified ozone from on-road transportation as a significant contributor to poor air quality in the summertime, with negative impacts on our health including aggravated asthma, coughing or difficult breathing, decreased lung function, cardiovascular problems, and chronic bronchitis; and.

WHEREAS, the Bay Area Air Quality Management District finds that individual drivers can save fuel and reduce their carbon footprint by up to 1,500 pounds of greenhouse gasses per year if they go “idle free”; and
WHEREAS, the California State Legislature has set clear climate objectives for the next decade, including a 40% reduction in 1990 level greenhouse gas emissions by 2030; 50% renewable energy; and reduce petroleum use by 45% by 2030.

NOW, THEREFORE, BE IT RESOLVED that the Ukiah City Council will take the “Idle Free Pledge”, and encourages City of Ukiah employee and residents to also take the Idle Free Pledge:

Attachment 1
2 PASSED AND ADOPTED this 17
th day of May, 2023, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mari Rodin, Mayor
ATTEST:

Kristine Lawler, City Clerk

Agenda Item No: 13.b.

MEETING DATE/TIME: 5/17/2023

ITEM NO: 2023-2689

AGENDA SUMMARY REPORT
SUBJECT: Status Report of the Emergency Contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings.

DEPARTMENT: Electric Utility PREPARED BY: Mary Horger, Financial Services Manager PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:

1. Pictures

2. West Coast Fire Water - Hastings Fire Remediation Work - 2223-177 - signed

3. Remediation Complete Pics
Summary: The Council will receive a status report of the emergency contract with West Coast Fire & Water for fire remediation work at the Electric Utility Service Center at Hasting, and will consider approving the work to continue under the emergency contract.

Background: The Ukiah City Council approved the purchase of 2.8 acres with a 15,800 sq. ft. building located at 1350 Hasting Rd (The Electric Service Center) to house the Electric Utility Department’s operations. The Electric Service Center will centralize electric operations for Engineering, Construction and Technical Services. In addition, the Department intends to use the Electric Service Center for training, material warehousing and construction preparation.

On August 5, 2020, the City Council adopted the plans and specifications for the grading, fencing, roofing and electric equipment relocation. This work was completed on March 2, 2023.

On the morning of March 8, 2023, a fire broke out at the Electric Utility Department's Service Center located at 1350 Hastings Road. The source of the fire was the electrical failure of a bathroom ceiling fan. The Ukiah Valley Fire Authority responded to the incident, and was successful in putting the fire out. However, significant smoke and water damage occurred, as well as structural damage to the building. Please see Attachment 1 for pictures of the damage.

West Coast Fire and Water was contacted and was able to respond in a timely manner to assess the fire, smoke and water damage. They were able to secure the building and cover exposed areas to prevent additional water intrusion from the impending precipitation. The City Purchasing, Risk Management, and Electric Departments worked with McLarens, the Claims Adjuster for the City's self-insured liability Program through its membership in the California Intergovernmental Risk Authority (CIRA), and West Coast Water and Fire to develop a Scope of Work and Contract for the remediation of the fire, water, and smoke damage. Please see Attachment 2 for a copy of the agreement.

There are no expected costs to the City at the time, as the City opted to review all invoices and provide authority to McLarens to pay West Coast directly. The City, however, executed a contract with West Coast Fire and Water to complete the Scope of Work.

The initial cost estimate for this remediation was over $200,000. The scope of work that is being performed under this contract falls under the definition of "public project", as it involves demolition and repair work

involving a publicly owned facility. The City Manager, under his authority, authorized proceeding with the work as an emergency, since the event was sudden and unexpected, and required immediate action for the protection of City (public) property. Due to structural issues, and immediate mold growth, time was of the essence, and bidding for this work as per the normal requirements of the California Uniform Cost Accounting Act, was not an option. Under these circumstances, public bidding is excused. At their Council meeting on April 5, 2023, the Council initially received the report regarding this contract, and approved by a four-fifths vote (one councilmember absent) for the work to continue under these emergency circumstances.

Discussion: As of Friday, April 7, 2023, the remediation work on the structure was completed. Pictures of the remediation work are attached as Attachment #3. The remainder of the work to be completed is the cleaning of the electronics. West Coast delivered the electronics on May 3, 2023, however, after testing the equipment, several items were found to be unusable. Staff is working with the West Coast Fire and Water and the insurance provider on next steps to ensure the items are replaced or in working order.

Staff is requesting the Council's approval to continue using the emergency contract.

Recommended Action: Receive a status report, and approve the continued work on the emergency contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Insurance Proceeds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2223-177
COORDINATED WITH: Cindy Sauers, Electric Utility Director; Sheri Mannion, HR & Risk Management Director and Dave Rapport, City Attorney
DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

ATTACHMENT 1

COU 2223 177
1 SHORT FORM CONSTRUCTION CONTRACT
ThisAgreement ismadeandenteredon March 13, 2023, in Ukiah, California, by and between Bridges Restoration LLC, dba West Coast Fire Water, a limited liability company Contractor") and the City of Ukiah City"), a general law municipal corporation.

RECITALS:

1.Theplans andspecifications forthisworktheWork") arecontained in Exhibit A, which is attached hereto and incorporated herein by this reference.

2.Contractor isproperly licensed andqualified toperformthework.

3.Whenever thisAgreement callsforCityapproval ornotification,the approval or notification must be signed by the City Manager or his or her designee.

AGREEMENT:

Wherefore, inconsideration ofthe foregoing facts and the terms and conditions as further stated herein, the parties hereby agree as follows.

1. PERFORMANCE OF THE WORK
Contractor will performtheWorkas further provided herein.

1.1TimeofPerformance. Time is of the essence, and the Contractor shall commence the work as soon as possible following the issuance of a Notice to Proceed”.

1.1.1.N/Acheck if applicable] It is agreed by the parties to the contract that time is of the essence and that, in case all the work is not completed before or upon the expiration of the time limit as set forth, damage, other than those cost items identified in section 1.1.2, will be sustained by the City and that it is and will be impracticable to determine the actual amount of damage by reason of such delay; and it is therefore agreed that, subject to Sections 1.13 1.14, below, the Contractor will pay to the City the sum of five hundred dollars 500.00) per day for each and every calendar day's delay beyond the time prescribed.

1.1.2N/Acheck if applicable] In case the work called for under this contract is not completed within the time limit stipulated herein, the City shall have the right as provided hereinabove, to extend the time of completion thereof. If the time limit be so extended, the City shall have the right to charge to the Contractor and to deduct from the final payment for the work the actual cost to the City of engineering, inspection, superintendence and other overhead expenses which are directly chargeable to the contract and which accrue during the ATTACHMENT 2

COU 2223 177
2 period of such extension, except that the cost of final unavoidable delays shall not be included in such charges.

1.2Construction ofContract Documents. Contractor will perform the Work in compliance with the plans and specifications set forth in the attached Exhibit A. If there is any inconsistency or conflict between the plans and the specifications, the specifications will prevail. If there is any inconsistency between the plans and the specifications and this agreement, the terms of this Agreement shall prevail, unless expressly stated otherwise in a particular specification.

1.3Contractor furnished items. Contractor will furnish all necessary labor, materials, tools, equipment, and transportation necessary to perform the Work.

1.4 SB 854 requirements

1.4.1 No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

1.4.2 No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

1.4.3 This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

1.4.4 The Labor Commissioner through the Division of Labor Standards Enforcement DLSE) may at any time require contractors and subcontractors to furnish electronic certified payroll records directly to DLSE. All contractors and subcontractors must furnish electronic certified payroll records directly to the DLSE.

1.4.5 The Prime Contractor is required to post job notices at the job site as prescribed by regulations currently, 8 CCR 16451(d).)

1.5 Use of Employees.

1.5.1.Contractor andanysubcontractors shall payall mechanicsand laborers employed by them to work upon the site of the work unconditionally and without subsequent deductions or rebate on any account the full amounts due at the time of payment at wage rates not less than those contained in the applicable prevailing wage determination, regardless of any contractual relationship which may be alleged to exist between the Contractor and subcontractors and such laborers and mechanics.

1.5.2.Contractor shall comply withteCalifornia Labor CodeSection 1775. In accordance with said Section 1775, Contractor shall forfeit as a penalty to the City, 50.00 for each calendar day or portion thereof, for each workman paid less than the stipulated prevailing

COU 2223 177
3 rates for such work or craft in which such workman is employed for any work done under the Contract by him or her or by any subcontractor under him or her in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor.

1.5.3. Pursuant to the provision of Section 1770 of the Labor Code of the State of California, City has ascertained the general prevailing rate of wages which rate includes employer payments for health and welfare, vacation, pension and similar purposes) applicable to the work to be done, for straight time work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification, or type of workers concerned. Copies of the General Prevailing Wage Determination are on file in the office of the City Engineer and are available to the Contractor on request. The Contractor shall post the wage determination at the site of work in a prominent place where the workers can easily see it.

1.5.4.Citywill not recognize any claim for additional compensation because the Contractor has paid any rate in excess of the prevailing wage rate obtained from the City Engineer.

The possibility of wage increases is one of the elements to be considered by the Contractor in determining his or her bid and will not in any circumstances be considered as the basis for a claim against the City.

1.5.5.Travel andSubsistence Payments.

Contractor shall maketravel andsubsistence payments to each worker needed to execute the work in accordance with the requirements in Section 1773.8 of the Labor Code Chapter 880, Statutes of 1968).

1.5.6.Apprentices.

Attentionsdirectedotheprovisions in Sections 1777.5 Chapter 1411, Statutes of 1968) and 1777.6 of the California Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Contractor and any subcontractor under him or her shall comply with the requirements of said sections in the employment of apprentices.

Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.

COU 2223 177
4 Copies of Labor Code Sections 1771 requiring prevailing wages), 1775 imposing penalties, including a 50 per day, per worker forfeiture, forfailure to pay prevailing wages), 1776 requiring contractor to maintain available for inspection certified payroll records), 1777.5 requiring certain apprenticeship programs), 1813 imposing penalties for failure to make records available for inspection) and 1815 requiring time and for overtime) are available at the Department of Industrial Relations website at http:// www.dir.ca.gov/

1.6CITYInspector. CITY may designate an architect, engineer, other design professional or other inspector Inspector") to supervise and/or inspect Contractor's performance of the Work.

The Inspector shall have no authority to change the Work, the compensation for performing the Work or the time for completing the Work without City's prior written approval. City shall notify the Contractor in writing, if it designates an Inspector.

1.7SiteConditions. Contractor acknowledges that it has inspected the work site and any improvements involving the Work and satisfied itself as to the conditions which can affect the Work or its cost. Contractor has not relied on any representation by CITY or its officers or employees as to the condition of the site or the houses or any condition that might affect the cost of performing this Agreement.

1.8NewProducts Required. All equipment, materials or fixtures furnished by Contractor under this Agreement shall be new and of the most suitable grade for the intended purpose, unless otherwise specifically provided.

1.9Compliance withLaws. The Contractor shall give all notices and comply with all applicable laws, ordinances, codes, rules and regulations. The Contractor shall secure and pay for all permits, fees, and licenses necessary for the proper execution and completion of the work.

1.10Protection ofSiteandImprovements. The Contractor shall preserve and protect the site, grounds and any involved improvements and shall not alter or damage any portion thereof, except as is absolutely necessary in order to perform the Work. The Contractor shall repair or replace, as directed by CITY, any property that it damages, looses or destroys in violation of this paragraph. Contractor shall assume full responsibility for maintaining the safety of the worksite in compliance with all applicable state and federal worker safety and protection laws and shall maintain the worksite in compliance with all such laws.

1.11Inspection ofWork. The Contractor shall ensure that the Work is available for inspection by CITY or its Inspector at all reasonable times and that no work is covered up or rendered incapable of inspection without prior notice to CITY or its Inspector and a reasonable opportunity for inspection. The presence or absence of an CITY inspector or the conduct of an inspection by CITY or its Inspector shall not relieve the Contractor from any contract requirement or compliance with Exhibit A.

COU 2223 177
5 1.12Title. The Contractor warrants that it conveys full and complete title, free of all liens and encumbrances, to all materials, supplies, fixtures and equipment furnished to CITY under this Agreement and agrees to fully defend and indemnify CITY, its officers and employees, and the houses and homebuyers included in the Work from and against any claim, lien, charge, debt, cost, expense or liability arising from a breach of said warranty.

1.13Warranties. N/A] In addition to any other warranties in this contract, the Contractor warrants that the Work conforms to the contract requirements and is free of any defect in equipment, material or workmanship for a period of one year from the date of final acceptance of the Work by CITY. If CITY accepts any part of the Work before final acceptance of the entire Work, the warranty shall continue for the period of one year from the date of such partial acceptance. The Contractor shall remedy, at the Contractor' s expense, any failure to conform, or any defect. Initial if following sentence applies CITY shall retain N/A% of the Contract Amount to secure the Contractor' s warranty and shall remit the unused portion of that amount at the end of the warranty period. The time limit of this warranty shall not apply to any latent defects, or gross negligence or fraud on the part of the Contractor.

1.14. Extension ofTime.

Should any delays occur which the City may consider unavoidable, as herein defined, the Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to said delay or delays, beyond the time herein set forth, in which to complete this contract; and liquidated damages for delay shall not be charged against the Contractor by the City during an extension of time granted because of unavoidable delay or delays.

Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice delivered to the City within 15 days of the occurrence of the event giving rise to the claim.

Failure to file said written notice within the time specified shall constitute a waiver of said claim.

Notice of the full extent of the claim and all supporting data must be delivered to the City within 45 days of the occurrence unless the City specifies in writing a longer period. All claims for a time extension must be approved by the City and incorporated into a written change order.

1.15. Unfavorable Wather and Other Conditions.

During unfavorable weather and other conditions, the Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while these conditions remain, unless, by special means or precautions approved by the City, the Contractor shall be able to overcome them.

The Contractor shall be granted a time extension of one day for each unfavorable weather day that prevents him or her from placing concrete forms or placing and finishing concrete or asphalt

COU 2223 177
6 concrete. Such unfavorable weather day is defined as a rain day where precipitation prevents the contractor from performing the work more than four 4) continuous hours within the authorized work period or a temperature day where the ambient temperature is below that specified for the placement of materials associated with the controlling work item for more than four 4) continuous work hours of the authorized work period.

1.16. Saturday, Sunday, Holiday and Night Work.

No work shall be done between the hours of 6 p.m. and 7 a.m., nor on Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and protection of work already performed, or except in cases of absolute necessity and in any case only with the permission of the City.

It is understood, however, that night work may be established as a regular procedure by the Contractor if he or she first obtains the written permission of the City and that such permission may be revoked at any time by the City if the Contractor fails to maintain at night adequate force and equipment for reasonable prosecution and to justify inspection of the work.

1.17. HoursofLabor.

Eight 8) hours of labor shall constitute a legal day's work and the Contractor or any subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by him or her in the performance of the work under this contract, unless paying compensation for all hours worked in excess of eight 8) hours per day at not less than 1 times the basic rate of pay.

The Contractor shall forfeit to the City, as a penalty, the sum of twenty five dollars 25.00) for each workman employed in the execution of the contract by him or her or by any subcontractor, for each calendar day during which such laborer, workman, or mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810 to 1816, inclusive, Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the State of California and any acts amendatory thereof.

2. CONTRACT PRICE
The Contractor will be paid for performance of this Agreement time and materials plus subcontractors will be added as invoice plus 20%per rate sheet provided as Exhibit B.

3. PAYMENT OF CONTRACT PRICE

3.1 City authorizes McLarens to pay Contractor solely and directly for the completed work performed pursuant to this contract. All payments under this contract shall be made upon the presentation of certificates in writing to the City and shall show that the work covered by the payments has been done and the payments thereof are due in accordance with this contract. Within fifteen days of the City’s receipt of the certificate of payment, City shall review and forward

COU 2223 177
7 authorization for payment to McLarens for its review, approval, and payment to the Contractor.

If, for any reason, Customer receives a check from Insurance Company made payable to Customer, Customer agrees to pay West Coast Fire and Water immediately upon receipt of the check. In order to expedite payment to Contractor, Customer hereby appoints Contractor as attorney in fact, authorizing Contractor to endorse Customer’s name on Insurance Company checks or drafts, and to deposit insurance checks for the services provided in the amount invoiced.

4. INDEMNIFICATION AND INSURANCE.

4.1Indemnification. The Contractor shall do all of the work and furnish all labor, materials, tools and appliances, except as otherwise herein expressly stipulated, necessary or proper for performing and completing the work herein required in the manner and within the time herein specified. The mention of any specific duty or liability imposed upon the Contractor shall not be construed as a limitation or restriction of any general liability or duty imposed upon the Contractor by this contract, said reference to any specific duty or liability being made herein merely for the purpose of explanation.

The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of the Contractor for all damages to persons or to public or private property, arising from the Contractor' s execution of the work, shall not be lessened because of such general supervision.

Until the completion and final acceptance by the City of all the work under and implied by this contract, the work shall be under the Contractor' s responsible care and charge. The Contractor shall rebuild, repair, restore and make good all injuries, damages, re erections and repairs, occasioned or rendered necessary by causes of any nature whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as otherwise stipulated.

To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers, directors, agents, and employees from and against all claims, damages, losses and expenses including but not limited to attorneys' fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary private investigators arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense 1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, other than the work itself, including the loss of use resulting therefrom and 2) is caused in whole or in part by any act or omission of the Contractor, any subcontractor, or anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder, or by the negligence or omission of a party indemnified herein.

In any and all claims against the City or any of its agents or employees by any employee of the

COU 2223 177
8 Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause negligence.

The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and the amount so paid for such damage shall be deducted from the money due the Contractor under this contract; or the whole or so much of the money due or to become due the Contractor under this contract as may be considered necessary by the City, shall be retained by the City until such suits or claims for damages shall have been settled or otherwise disposed of and satisfactory evidence to that effect furnished to the City.

4.2Insurance. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors.

4.2.1.MinimumScopeof Insurance
Coverage shall beatleast asbroads:

A. Insurance Services Office Commercial General Liability coverage Form No. CG 20 10 10 01 and Commercial General Liability Completed Operations Form No. CG 20 37 10 01).

B. Insurance Services Office form number CA 0001 Ed. 1/87) covering Automobile Liability, code 1 any auto).

C. Worker’s Compensation insurance as required by the State of California and Employer’s Liability Insurance.

4.2.2.MinimumLimitsofInsurance
Contractor shall maintain limits no less than:

A. General Liability: 1,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Insurance must be written on an occurrence

COU 2223 177
9 basis.

B. Automobile Liability: 1,000,000 per accident for bodily injury and property damage. Insurance must be written on an occurrence basis.

C. Worker’s Compensation Employer’s Liability: 1,000,000 per accident for bodily injury or disease.

4.2.3.Deductibles andSelf insured Retentions
Any deductibles or self insured retentions must be declared to and approved by the City. The City may require the insurer to reduce or eliminate such deductibles or self insured retentions with respect to the City, its officers, officials, employees and volunteers; or the Contractor to provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses; or to approve the deductible without a guarantee.

4.2.4. REQUIRED Insurance Provisions
Proof of general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

A. The City, its officers, officials, employees, and volunteers are to be covered as ADDITIONAL INSURED with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment, furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance, or as a separate owner’s policy.

B. The workers’ compensation policy is to be endorsed with a waiver of subrogation.

The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. NOTE: You cannot be added as an additional insured on a workers’ compensation policy.

C. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of the Contractor’s insurance and shall not contribute with it.

COU 2223 177
10 D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty 30) days’ prior written notice by certified mail, return receipt requested, has been given to the City.

E. Note: This protects the Contractor) Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision b) of Section 2782 of Civil Code.

5. TERMINATION.

ThisAgreement mayonlybeterminated byCity: 1)forbreach ofthe agreement; 2) because funds are no longer available to pay Contractor for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Contractor was retained.

City shall notify Contractor of any alleged breach of the agreement and of the action required to cure the breach. If Contractor fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Contractor. City shall pay the Contractor only for services performed and expenses incurred as of the effective termination date, unless terminated because the Contractor has failed to satisfactorily cure a breach after notice in which event City shall:
a.retainayamounts earned under theContract but not yet paid by City; b.takepossession ofall material and fixtures on the job site; c.havetheright tocomplete theWorkandrecover fromContractorany increased cost to complete the Work above the amounts that would have been paid to Contractor hereunder, together with any other damages suffered by City as a result of said breach.

6. MODIFICATION OF AGREEMENT.

Citymay, fromtimetotime, request changes intheWork, thetime to complete the work or the compensation to be paid for the Work. Such changes must be incorporated in written amendments to this Agreement. To be effective, all such changes as referred to in this section must be agreed upon in writing by both parties to this agreement.

7. ASSIGNMENT.

TheContractor shall not assign ayinterest inthisAgreement, and shall not transfer any

COU 2223 177
11 interest in the same whether by assignment or novation), without the prior written consent of City.

8. APPLICATION OF LAWS.

Theparties hereby agree that all applicable Federal, Stateandlocal rules, regulations and guidelines not written into this Agreement shall hereby prevail during the period of this Agreement.

9. INDEPENDENT CONTRACTOR.

Itisheexpress intention oftheparties hereto that Contractor is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Contractor under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed.

ThoseprovisionsfthisAgreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and in terpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Contractor and City.

Contractor shall payll estimatedand actual federal and state income and self employment taxes that are due the state and federal government and shall furnish and pay worker' s compensa tion insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Contractor agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Contractor, including the legal costs associated with defending against any audit, claim, demand or law suit.

Contractor warrants andrepresents that iisaproperly licensedfor the work performed under this Agreement with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement.

10. GOVERNING LAW.

ThisAgreement shall begoverned byandconstrued inaccordance with the laws of the State of California and any legal action concerning the agreement must be filed and litigated in the proper court in Mendocino County, each party consenting to jurisdiction and venue of California state courts in Mendocino County.

COU 2223 177
12 11. SEVERABILITY.

Ifanyprovision oftheAgreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way.

12. INTEGRATION.

ThisAgreement, including theexhibits attached hereto, contains the entire agreement among the parties and supersedes all prior and contemporaneous oral and written agreements, understandings, and representations among the parties. No amendments to this Agreement shall be binding unless executed in writing by all of the parties.

13. WAIVER.

Nowaiver ofanyoftheprovisionsfthisAgreement shall bedeemed, or shall constitute a waiver of any other provision, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver.

14. NOTICES.

Whenever notice, payment orother communication is required or permitted under this Agreement, it shall be deemed to have been given when personally delivered, emailed, or deposited in the United States mail with proper first class postage affixed thereto and addressed as follows:

CONTRACTOR CITY
Bridges Restoration, LLC City of Ukiah
dba West Coast Fire Water
5846 Live Oak Drive 300 Seminary Ave.

Kelseyville, CA 95451 Ukiah, CA. 95482
Email: lmartinez@westcoastfireandwater. com Email: [email protected] Either party may change the address to which notices must be sent by providing notice of that change as provided in this paragraph.

15. PARAGRAPH HEADINGS.

Theparagraph headings contained herein areforconvenience andreference only and are not intended to define or limit the scope of this agreement.

COU 2223 177
13 16. EXECUTION OF AGREEMENT.

ThisAgreement maybeexecuted inuplicate originals, eachbearingthe original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument.

When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement.

WHEREFORE, theparties haveenteredthis Agreement on the date first written above.

CONTRACTOR CITYOFUKIAH
By: By:

Leonardo Martinez SageSangiacomo
Director ofLarge Loss CityManager
California Contractor' s License Number: 1036250
Department of Industrial Relations Registration Number: 1000040614 German

COU 2223 177
14 EXHIBIT A SCOPE
The work is for any and all necessary cleaning and/or restoration services at 1350 Hastings Road, Ukiah, California, that are eligible expenses covered under Claim Number 002 059250 00.Q as approved by McLarens Insurance and the City of Ukiah. Any expenses not pre approved by McLarens Insurance and the City of Ukiah will be the sole responsibility of West Coast Fire and Water.

1 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
Insured: City of Ukiah Home: ( 707) 463-6233
Property: 1350 Hastings Rd
Ukiah, CA 95482
Estimator: Leo Martinez Business: ( 707) 245- 7017
E- mail: lmartinez@westcoastfireandw
ater.com
Position: Director Of Large Loss
Company: West Coast Fire and Water
Business: 3001 South State St #5
Ukiah, CA 95482
Claim Number: Policy Number: Type of Loss:< NONE>
Date of Loss: Date Received:

Date Inspected: Date Entered: 5/14/ 2020 9:00 AM
Price List: CAUK8X_ SEP22
Restoration/ Service/ Remodel
Estimate: T&MPRICING

EXHIBIT B

2 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T& MPRICING 3/24/2023 Page: 2
CODES
Main Level

REGULAR WAGE ( NON PREVAILING)

REGULAR WAGE

DESCRIPTION QTY UNIT PRICE TOTAL
NON PREVAILING WAGE RATE***

1. Skilled Labor 1.00 HR @ 75. 00 = 75. 00

2. Supervisor 1.00 HR @ 85.00 = 85.00

3. Project Manager 1.00 HR @ 100. 00 = 100. 00

4. Project Manager- large loss 1.00 HR @ 125. 00 = 125. 00

5. Project Estimator 1.00 HR @ 120.00 = 120.00

6. Skilled Biohazard Technician 1.00 HR @ 120. 00 = 120. 00

7. Biohazard Supervisor 1.00 HR @ 125.00 = 125.00

8. Health and Safety Officer 1.00 HR @ 75.00 = 75.00

9. Admin 1.00 HR @ 40. 00 = 40. 00
Overtime rates will be calculated as rates above x1.5

PREVAILING WAGE

DESCRIPTION QTY UNIT PRICE TOTAL
PREVAILING WAGE RATES***

10. Skilled Labor 1.00 HR @ 123. 00 = 123. 00

11. Supervisor 1.00 HR @ 135.00 = 135.00

12. Project Manager 1.00 HR @ 130.00 = 130.00

13. Project Manager- large loss 1.00 HR @ 140. 00 = 140. 00

14. Skilled Microbial Remediaton Technician 1.00 HR @ 133.00 = 133.00

15. Microbial Remediation Supervisor 1.00 HR @ 145. 00 = 145. 00

16. Skilled Biohazard Bloodborne Pathogen Technician 1.00 HR @ 143. 00 = 143. 00

17. Biohazard Bloodborne Pathogen Supervisor 1.00 HR @ 155.00 = 155.00

18. Health and Safety Officer 1.00 HR @ 140. 00 = 140. 00

19. Admin 1.00 HR @ 70. 00 = 70. 00

20. Resources Coordinator 1.00 HR @ 100.00 = 100.00
Overtime rates will be calculated as rates above x1. 5
MATERIALS Height: 8'

3 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T&MPRICING 3/24/2023 Page: 3

DESCRIPTION QTY UNIT PRICE TOTAL

21. 4 mil 10X100 1.00 RL @ 140. 00 = 140. 00

22. 4 mil 10X100 (fire resistant) 1.00 RL @ 160.00 = 160.00

23. 6 mil 10X100 1.00 RL @ 184.00 = 184.00

24. 6 mil 10X100 ( fire resistant) 1.00 RL @ 315. 00 = 315. 00

25. Absorbent 1.00 BG @ 20.00 = 20.00

26. Adhesive spray 1.00 EA @ 15. 00 = 15. 00

27. Air Neutralizer 1.00 EA @ 41. 00 = 41. 00

28. Bags clear bags ( pack of 50) 1.00 BX @ 43.00 = 43.00

29. Bags garbage ( pack of 32) 1.00 BX @ 51. 00 = 51. 00

30. HEPA vac debris bag 1.00 EA @ 30. 00 = 30. 00

31. Bio hazard bags (pack of 50) 1.00 BX @ 75.00 = 75.00

32. Booties ( pair) 1.00 EA @ 1.00 = 1.00

33. Botanical disinfectant 1.00 GL @ 95.00 = 95.00

34. Box Large 4.5 cubic feet 1.00 EA @ 8.00 = 8.00

35. Box Medium 3 cubic feet 1.00 EA @ 6.00 = 6.00

36. Box Small 1.5 cubic feet 1.00 EA @ 4.00 = 4.00

37. Box waredrobe 24X24X34 1.00 EA @ 23. 00 = 23. 00

38. Bubble wrap roll 1.00 RL @ 115. 00 = 115. 00

39. Carpet shield protector 200' 1.00 EA @ 114.00 = 114.00

40. Chemical sponges 1.00 EA @ 5.00 = 5.00

41. Cleaner glass 1.00 EA @ 15. 00 = 15. 00

42. Cleaner heavy duty degreaser 1.00 EA @ 65.00 = 65.00

43. Deoderizer for ducting 1.00 GL @ 47. 00 = 47. 00

44. Deoderizer smoke/ odor 1.00 GL @ 126. 00 = 126. 00

45. Deoderizer thermal fog 1.00 GL @ 168.00 = 168.00

46. Dry Ice 1.00 LB @ 10. 00 = 10. 00

47. Duct sealant 1.00 GL @ 70.00 = 70.00

48. Encapsulant smoke/odor 1.00 5G @ 450.00 = 450.00

49. Filter carbon 1000/ 1200 1.00 EA @ 100. 00 = 100. 00

50. Filter carbon 2000 1.00 EA @ 170.00 = 170.00

51. Filter carbon 500 1.00 EA @ 70. 00 = 70. 00

52. Filter HEPA 1000/ 1200 1.00 EA @ 254. 00 = 254. 00

53. Filter HEPA 2000 1.00 EA @ 294.00 = 294.00

54. Filter HEPA 500 1.00 EA @ 194. 00 = 194. 00

55. FIlter pad 1000/ 1200 1.00 EA @ 3.00 = 3.00

56. FIlter pad 2000 1.00 EA @ 3.00 = 3.00

57. Filter pad 500 1.00 EA @ 3.00 = 3.00

58. Filter pleated 2000 1.00 EA @ 20.00 = 20.00

59. Filter pleated 500 1.00 EA @ 16.00 = 16.00

60. Filter pleated 1000/ 1200 1.00 EA @ 18. 00 = 18. 00

4 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T&MPRICING 3/24/2023 Page: 4

CONTINUED - MATERIALS

DESCRIPTION QTY UNIT PRICE TOTAL

61. Filter respirator (pair) 1.00 EA @ 24.00 = 24.00

62. Filter respirator odor ( pair) 1.00 EA @ 66. 00 = 66. 00

63. Floor scraper blades 1.00 EA @ 2.00 = 2.00

64. Furniture blanket 1.00 DA @ 2.00 = 2.00

65. Furniture blocks 1.00 BX @ 81. 00 = 81. 00

66. Gloves disposable 1.00 BX @ 18.00 = 18.00

67. Lay flat 12" x500' 1.00 LF @ 1.00 = 1.00

68. Lay flat 18" x500' 1.00 LF @ 1.25 = 1.25

69. Lay flat 22"x500' 1.00 LF @ 1.50 = 1.50

70. Lay flat 24" x500' 1.00 LF @ 1.75 = 1.75

71. Lay flat 30"x500' 1.00 LF @ 2.00 = 2.00

72. Mop/mop head/bucket combo 1.00 EA @ 25.00 = 25.00

73. N-95 1.00 EA @ 5.00 = 5.00

74. Paint remover 1.00 GL @ 78.00 = 78.00

75. Paint plastic 10x100 2 mil 1.00 RL @ 48. 00 = 48. 00

76. Furniture polish 1.00 EA @ 23. 00 = 23. 00

77. Stainless steel polish 1.00 EA @ 14.00 = 14.00

78. Poly hanger T clips 1.00 EA @ 8.00 = 8.00

79. Rags white ( 60 pack) 1.00 BX @ 100. 00 = 100. 00

80. Ramboard 38" wide 100' 1.00 RL @ 205.00 = 205.00

81. Sand bag ( filled) 1.00 EA @ 40. 00 = 40. 00

82. Saw zawzall blades (metal) 1.00 EA @ 4.00 = 4.00

83. Saw zawzall blade (wood) 1.00 EA @ 5.00 = 5.00

84. Scouring sponges ( yellow or green) 1.00 EA @ 3.00 = 3.00

85. Shrink wrap 1.00 RL @ 66.00 = 66.00

86. Tacky mat ( set of 25) 1.00 EA @ 120. 00 = 120. 00

87. Caution tape 1.00 RL @ 34. 00 = 34. 00

88. Duct tape 1.00 RL @ 17.00 = 17.00

89. Packaging tape 1.00 RL @ 12. 00 = 12. 00

90. Painters tape 2" 1.00 RL @ 20. 00 = 20. 00

91. Painters tape 3" 1.00 RL @ 28.00 = 28.00

92. Tyvek suits ( blue) 1.00 EA @ 22. 00 = 22. 00

93. Tyvek suits ( white) 1.00 EA @ 20. 00 = 20. 00

94. Tyvek suits (yellow) 1.00 EA @ 24.00 = 24.00

5 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T& MPRICING 3/24/2023 Page: 5

CONTINUED - MATERIALS

DESCRIPTION QTY UNIT PRICE TOTAL

95. Water case ( 24 pack) 1.00 EA @ 24. 00 = 24. 00

96. Zipper ( 2 pack) 1.00 EA @ 30. 00 = 30. 00

97. Cleaner simple green 1.00 EA @ 43.00 = 43.00
SMALL TOOLS FEE OF 3% WILL BE APPLIED TO INVOICE ON LABOR ONLY**

EQUIPMENT

DESCRIPTION QTY UNIT PRICE TOTAL

98. Air compressor 1.00 DA @ 100. 00 = 100. 00

99. Air mover 1.00 DA @ 30.00 = 30.00
100. Air scrubber 1000/ 1200 CFM 1.00 DA @ 125. 00 = 125. 00 101. Air scrubber 2000 CFM 1.00 DA @ 150. 00 = 150. 00
102. Air scrubber 500 CFM 1.00 DA @ 80.00 = 80.00
103. Airless spray 1.00 DA @ 165. 00 = 165. 00
104. Dehumidifer large 110- 159 PPD 1.00 DA @ 175. 00 = 175. 00 105. Dehumidifer medium 70-109 PPD 1.00 DA @ 150.00 = 150.00 106. Dehumidifer small 69 PPD 1.00 DA @ 120. 00 = 120. 00 107. Desiccant dehumidifer 1,000-2,500 CFM 1.00 DA @ 710.00 = 710.00 108. Desiccant dehumidifer 10,000 CFM 1.00 DA @ 2,400.00 = 2,400.00 109. Desiccant dehumidifer 15, 000 CFM 1.00 DA @ 3,350. 00 = 3,350. 00 110. Desiccant dehumidifer 3,000-4,000 CFM 1.00 DA @ 1,200.00 = 1,200.00 111. Desiccant dehumidifer 5000 CFM 1.00 DA @ 1,500. 00 = 1,500. 00 112. Desiccant dehumidifer 7,500 CFM 1.00 DA @ 2,000. 00 = 2,000. 00 113. Dolly 1.00 DA @ 22.00 = 22.00
114. Dry ice blasting machine 1.00 DA @ 650. 00 = 650. 00 115. Extractor- portable 1.00 DA @ 140. 00 = 140. 00
116. Extractor- truck mount 1.00 DA @ 525.00 = 525.00
117. Generator 10 KW 1.00 DA @ 125. 00 = 125. 00
118. Generator 100 KW 1.00 DA @ 950. 00 = 950. 00
119. Generator 150 KW 1.00 DA @ 1,100.00 = 1,100.00
120. Generator 175 KW 1.00 DA @ 1,250. 00 = 1,250. 00
121. Generator 200 KW 1.00 DA @ 1,300.00 = 1,300.00

6 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T&MPRICING 3/24/2023 Page: 6

CONTINUED - EQUIPMENT

DESCRIPTION QTY UNIT PRICE TOTAL
122. Generator 250 KW 1.00 DA @ 1,450. 00 = 1,450. 00
123. Generator 30 KW 1.00 DA @ 370. 00 = 370. 00
124. Generator 300 KW 1.00 DA @ 1,650.00 = 1,650.00
125. Generator 400 KW 1.00 DA @ 2,450. 00 = 2,450. 00
126. Generator 5 KW 1.00 DA @ 95. 00 = 95. 00
127. Generator 50 KW 1.00 DA @ 600.00 = 600.00
128. Generator 75 KW 1.00 DA @ 750. 00 = 750. 00
129. Hydroxyl generator 1.00 DA @ 300. 00 = 300. 00
130. Moisture meter 1.00 DA @ 75.00 = 75.00
131. Ozone generator 1.00 DA @ 300. 00 = 300. 00
132. Passenger van 1.00 DA @ 195.00 = 195.00
133. Pick up tuck 1.00 DA @ 205.00 = 205.00
134. PPE harness and lanyard 1.00 DA @ 30. 00 = 30. 00
135. Pressure washer 1.00 DA @ 150.00 = 150.00
136. Respirator full face 1.00 DA @ 12. 00 = 12. 00
137. Respirator half face 1.00 DA @ 42. 00 = 42. 00
138. Scaffolding 1.00 EA @ 45.00 = 45.00
139. Spider box 1.00 DA @ 72. 00 = 72. 00
140. Spider box cables 100' 1.00 DA @ 62. 00 = 62. 00
141. Thermal camera 1.00 DA @ 175.00 = 175.00
142. Thermohygrometer 1.00 DA @ 70. 00 = 70. 00
143. Vaccum back pack 1.00 DA @ 95.00 = 95.00
144. Vaccum HEPA turtle 1.00 DA @ 95.00 = 95.00
145. Work light temporary lighting 1.00 DA @ 20. 00 = 20. 00 146. Workstation ( table, chair) 1.00 DA @ 50.00 = 50.00

VEHICLES

DESCRIPTION QTY UNIT PRICE TOTAL
147. Box truck small 1.00 DA @ 340.00 = 340.00
148. Box truck medium 1.00 DA @ 415. 00 = 415. 00
149. Box truck large 1.00 DA @ 510.00 = 510.00

7 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T&MPRICING 3/24/2023 Page: 7

CONTINUED - VEHICLES

DESCRIPTION QTY UNIT PRICE TOTAL
150. Cargo van 1.00 DA @ 250.00 = 250.00
151. Dump truck ( does not include dump fees) 1.00 DA @ 600. 00 = 600. 00 152. Dump trailer (does not include dump fees) 1.00 DA @ 120.00 = 120.00 153. Catastrophe trailer 1.00 DA @ 600. 00 = 600. 00
Grand Total Areas:
384. 00 SF Walls 144. 00 SF Ceiling Ceiling528. 00 SF Walls and 144. 00 SF Floor 16. 00 SY Flooring 48. 00 LF Floor Perimeter

0.00 SF Long Wall 0.00 SF Short Wall 48.00 LF Ceil. Perimeter 144. 00 Floor Area 160. 44 Total Area 384. 00 Interior Wall Area 456.00 Exterior Wall Area 50.67 Exterior Perimeter of
Walls

0.00 Surface Area 0.00 Number of Squares 0.00 Total Perimeter Length

0.00 Total Ridge Length 0.00 Total Hip Length
Coverage Item Total % ACV Total %
Dwelling 29, 954. 00 79. 77% 29, 954. 00 79. 77%
Other Structures 0.00 0.00% 0.00 0.00%
Contents 7,594. 50 20. 23% 7,594. 50 20. 23%
Total 37,548.50 100.00% 37,548.50 100.00%

8 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T&MPRICING 3/24/2023 Page: 8
Summary for Dwelling
Line Item Total 29,954.00
Replacement Cost Value $ 29, 954. 00
Net Claim $ 29, 954. 00
Leo Martinez
Director Of Large Loss

9 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T&MPRICING 3/24/2023 Page: 9
Summary for Contents
Line Item Total 7,594.50
Replacement Cost Value $ 7,594. 50
Net Claim $ 7,594. 50
Leo Martinez
Director Of Large Loss

10 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T&MPRICING 3/24/2023 Page: 10
Recap by Room
Estimate: CODES
Area: Main Level
Area: REGULAR WAGE ( NON PREVAILING)
REGULAR WAGE 865. 00 2.30%
Coverage: Dwelling 100. 00% = 865. 00
Area Subtotal: REGULAR WAGE ( NON PREVAILING) 865. 00 2.30% Coverage: Dwelling 100. 00% = 865. 00
PREVAILING WAGE 1,414. 00 3.77%
Coverage: Dwelling 100.00% = 1,414.00
MATERIALS 4,759. 50 12. 68%
Coverage: Contents 100. 00% = 4,759. 50
EQUIPMENT 27, 675. 00 73. 70%
Coverage: Dwelling 100. 00% = 27, 675. 00
VEHICLES 2,835. 00 7.55%
Coverage: Contents 100.00% = 2,835.00
Area Subtotal: Main Level 37, 548. 50 100. 00%
Coverage: Dwelling 79. 77% = 29, 954. 00
Coverage: Contents 20. 23% = 7,594. 50
Subtotal of Areas 37, 548. 50 100. 00%
Coverage: Dwelling 79.77% = 29,954.00
Coverage: Contents 20. 23% = 7,594. 50
Total 37, 548. 50 100. 00%

11 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T&MPRICING 3/24/2023 Page: 11
Recap by Category
Items Total %
CONT: PACKING, HANDLNG, STORAGE 2,835. 00 7.55%
Coverage: Contents @ 100. 00% = 2,835. 00
LABOR ONLY 2,279.00 6.07%
Coverage: Dwelling @ 100.00% = 2,279.00
USER DEFINED ITEMS 4,759. 50 12. 68%
Coverage: Contents @ 100. 00% = 4,759. 50
WATER EXTRACTION & REMEDIATION 27,675.00 73.70%
Coverage: Dwelling @ 100.00% = 27,675.00
Subtotal 37, 548. 50 100. 00%

12 T&MPRICING 3/24/2023 Page: 12
Main Level

MATERIALSMATERIALS
Main Level
12'
12' 8"
12 12
8

Attachment 3

Agenda Item No: 13.c.

MEETING DATE/TIME: 5/17/2023

ITEM NO: 2023-2688

AGENDA SUMMARY REPORT
SUBJECT: Budget Primer and Review of 5-Year Capital Improvement Plan Development.

DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director, Mary Horger, Financial Services Manager
PRESENTER: Dan Buffalo, Finance Director; Mary Horger,
Financial Services Manager
ATTACHMENTS:

1. Budget Workshop, 6-7-23

2. 5-Year CIP for FYE 24 - Draft
Summary: The Finance Department will conduct a brief training session on the City's budget in preparation for its presentation of the fiscal year (FY) 2023-24 budget overview scheduled for June 7, 2023. The Department will also update the Council on the development of the FY 2023-24 5-Year Capital Improvement Plan (CIP) and solicit additional feedback from the Council before finalizing the draft, leading to departmental presentation of their budgets, scheduled for June 8 and 9.

Background: Budget Training and Primer for the FY 2023-24 Budget Understanding the City's budget can be challenging. With over 70 budgeted funds, 16 departments, 70 divisions, and 2,400 individual accounts, its nuance and complexity requires a basic framework of knowledge of budgetary practices, generally accepted accounting principles (GAAP), and a general understanding of City operations, debt service, and capital planning.
5-Year CIP Review
The City Council adopts a Five-Year Capital Improvement Plan (CIP) during the budget approval process and adoption for the following fiscal year. The plan is a fluid, living document which is subject to further revisions by the Council during the course of the budget year and each subsequent fiscal year. Projects are approved by the Council on a case-by-case basis. Even though the plan is adopted each year, it is not an automatic authorization for Staff to proceed with a purchase or project, unless it is part of the formal budget adoption of that budget year or brought to Council for approval during the course of the year. Further, formal procurement protocols still apply to all capital acquisitions and projects.

Discussion: Budget Training and Primer for the FY 2023-24 Budget For this basic training, the Finance Department will cover the budget document preparation, how to read its sections, and provide an overall primer to Council so that it may better engage in the budget deliberation process when the draft budget is presented on June 7 and departments present their fiscal plans for the coming year.

To provide training, Staff will utilized the current City budget (FY 22/23), describe its various sections, make recommendations on how to approach reading and analyzing it, and answer any preliminary questions Council may have.

The current budget presentation can be found here: https://stories.opengov.com/ukiahca/published/D1CYjwwIK The budget workshop presentation for the current budget is found in Attachment 1. Staff will refence this

presentation briefly, but its purpose here is to provide a primer on the materials and manner of the overall budget presentation scheduled for June 7.
5-Year CIP Review
This is a review and update of the 5-Year CIP. Provided as Attachment 2 is a copy of the draft updated 5- Year CIP as recommended by Staff.

Updates include:

1. Status of current projects (completed, planned to be deferred, etc.)

2. Proposed additions and project year moves have occurred since the plan was last adopted for the 2023-24 fiscal year.

3. Proposed projects to be considered for future years.

Please note that the updates made to the list are in red font, in an attempt to make it easier for the reader to identify the changes. Additionally, the column for those items proposed for next fiscal year is highlighted in yellow, to also assist in easier identification of those items.

The initial presentation by Staff at the meeting will include highlights of the changes to the revised draft CIP document and will not include a line by line item review. Council should review the report, and Staff will be available to address/discuss any specific questions.

Once the Council provides comments and direction, and as per the current Budget Development Schedule, Staff will come back to the Council in June for final review and approval, along with the rest of the budget.

Recommended Action: Receive presentation and training.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Manager's Office
DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

BUDGET WORKSHOP
June 1, 2022
Daniel Buffalo, Finance DirectorMary Horger, Financial Services Manager – Capital, Grants, and Special Projects
ATTACHMENT 1

AGENDA
2 01
Budget
development
process
02 City-wide overview and highlights• Revenues and economic forecasting
Fire Authority 03
04 Measure Y
FTE and Personnel 05 Budget document tour 06 Schedule for remaining budget workshops CIP Review and Input

BUDGET

PROCESS
3 Budget
Schedule
Developed
(December) Budget Memo and
Instructions
Distributed
(January)
Personnel
and capital
requests
(February)
Mid-Year
Review with
Council
(February -
April)
Budget Open
to
Departments
for Entry
(March)
Analysis
Period
(April)
City
Manager
Revisions
(May)
Budget
Document
Draft
Development
(May)
Council
Review and
Consideration
(June)
Adoption
(June)
Amendments
(throughout
the year)

BUDGET TEAM
Primary Budget Team
• Sage Sangiacomo, City Manager• Sheri Mannion, HR/Risk Management Director• Daniel Buffalo, Finance Director• Mary Horger, Financial Services Manager• Olga Keough, Controller• Jessie Brunell, Senior Accountant• Departmental Budget Teams Supporting Team
• Kristine Lawler, City Clerk• Shannon Riley, Deputy City Manager• Traci Boyl, Management Analyst 4

CITY-WIDE OVERVIEW

AND HIGHLIGHTS
5

FUND FACTS Number of:
• Funds (budgeted): 91 (69)• Departments: 16• Divisions: 70• Accounts: 2,398 6

OBJECTIVES FOR
2022-23 BUDGET
• Efficiency• Learn from the challenges and opportunities presented by the pandemic
• Re-align service demands with available
resources
• Cost control
7

SIGNIFICANT

BUDGETARY

CONSIDERATIONS
• Inflationary pressures
• Fuel• Energy• Personnel costs
• Utility costs and rates• Recruitment and retention• Completion of capital projects• Increase staffing for public safety• Potential recession 8

BIG PICTURE
• Revenues• Appropriations
• (with full allocation)
• Estimated ending fund
balance/working capital:
• (with RDA Successor and UVFD)
$96.5 mil$138.9 mil
($155.2 mil)
$77.8 mil
($81.7 mil)
9

REVENUES
(BY SOURCE)
$ Revenue
% Share of Total
Revenue
TAXES $25,593,728 26.5%CHARGES FOR SERVICE 46,196,214 47.9%GRANTS AND SUBVENTIONS 18,122,117 18.8%USE OF MONEY AND PROPERTY 1,061,558 1.1%FINES, FORFEITURES, AND PENALTIES 199,379 0.2%LICENSES/PERMITS/FRANCHISES 2,646,773 2.7%OTHER REVENUES 2,710,859 2.8%Total $96,530,629 100.0% 10

APPROPRIATIONS
(BY CHARACTER)
• Personnel• Materials, services, and other operating• Grants and loans issued• Debt service• Capital outlay • $32.9 mil (23.5%)• $34.6 mil (25.4%)• $2.1 mil (1.5%)• $11.7 mil (8.39%)• $57.9 mil (41.2%) 11

APPROPRIATIONS
(BY ACTIVITY)
• Governmental• Business-type• Other
• Administrative and overhead* (4.17% effective rate)• Internal services (6.83% effective rate)• Non-Departmental • $58.2 mil (41.7%)• $56.8 mil (40.6%)• $24.8 mil (17.7%) 12 Share of total budget

11.00% total effective indirect rate
*Energy costs used to calculate this allocation will be based on prior year actuals and not estimated appropriation amounts.

APPROPRIATIONS
(BY ACTIVITY)
All expenditures, including capital
13 $ Appropriations % Total Share
GOVERNMENTAL:

POLICE 9,413,621 6.7%FIRE 6,079,505 4.4%COMMUNITY SERVICES 6,773,717 4.8%COMMUNITY DEVELOPMENT 3,683,598 2.6%PUBLIC WORKS 32,255,984 $ 58,206,425 23.1% 41.7% BUSINESS-TYPES:

ELECTRIC 27,799,186 19.9%WATER RESOURCES 15,946,811 11.4%AIRPORT 1,413,345 1.0%GOLF 195,923 0.1%LANDFILL 11,001,095 7.9%CONFERENCE CENTER 423,683 56,780,043 0.3% 40.6% ADMINISTRATIVE AND INTERNAL SERVICES:

FINANCE 5,242,322 3.8%CITY ATTORNEY 258,000 0.2%CITY TREASURER 85,574 0.1%HUMAN RESOURCES/RISK MANAGEMENT 4,084,798 2.9%LEGISLATIVE 128,053 0.1%CITY MANAGER 2,284,245 1.6%NONDEPARTMENTAL 12,674,498 24,757,490 9.1% 17.7% TOTAL $ 139,743,959 100.0%

APPROPRIATIONS
(BY ACTIVITY)
Excluding debt service and capital
14 $ Appropriations % Total Share
GOVERNMENTAL:

POLICE 9,233,621 13.1%FIRE 5,814,470 8.3%COMMUNITY SERVICES 5,671,712 8.1%COMMUNITY DEVELOPMENT 3,683,598 5.2%PUBLIC WORKS 3,412,404 $ 27,815,805 4.8% 39.5% BUSINESS-TYPES:

ELECTRIC 18,279,186 26.0%WATER RESOURCES 8,705,203 12.4%AIRPORT 1,413,345 2.0%GOLF 195,923 0.3%LANDFILL 657,808 0.9%CONFERENCE CENTER 395,792 29,647,257 0.6% 42.1% ADMINISTRATIVE AND INTERNAL SERVICES:

FINANCE 5,128,122 7.3%CITY ATTORNEY 258,000 0.4%CITY TREASURER 85,574 0.1%HUMAN RESOURCES/RISK MANAGEMENT 4,084,798 5.8%LEGISLATIVE 128,053 0.2%CITY MANAGER’S OFFICE 2,284,245 3.2%NONDEPARTMENTAL 998,634 24,757,490 7.3% 18.4% TOTAL $ 70,430,488 100.0%

BIG PICTURE BY FUND
15 FUND SUMMARY
Beginning Fund
Balance/Working
Capital
(Estimated) Revenues Appropriations
Other Sources
(Uses) Net
Ending Fund
Balance
Major Funds:

General $ 12,938,946 $ 31,410,111 $ 27,203,033 $ (2,963,358) $ 14,182,666Electric 16,925,665 20,345,909 32,005,162 - 5,266,412Water 9,151,516 8,523,021 9,948,371 251,352 7,977,519Wastewater 6,637,396 8,941,527 14,036,976 2,148,649 3,690,596 Nonmajor Governmental 36,552,210 13,224,082 20,509,975 4,127,513 33,393,830Nonmajor Enterprise 8,991,732 8,263,483 15,088,291 2,793,076 4,960,000Admin and Internal Services 20,264,779 17,669,478 32,816,777 200,000 5,317,480Fiduciary (Budgeted) 6,928,366 5,214,801 3,569,291 (1,644,750) 6,929,127Total $ 118,390,610 $ 113,592,412 $ 155,177,875 $ 4,912,482 $ 81,717,630 Note: OpenGov Presentation treats “Other Sources” as “Revenue”

AMERICAN

RESCUE ACT
Revenue in two tranches
•Tranche 1, by June 30, 2021•Tranche 2, by June 30, 2022 Must be expended by December 31, 2024
Eligible uses (not inclusive):•Water, sewer, and broadband infrastructure
•Pandemic response•General revenue loss •Restore public sector workforce Allocation to Ukiah:
$3,826,344
Amount expended on COVID
response, as of June 1, 2022:
$1,816,140 (COVID response
reimbursement)
$95,518 (public safety equipment)
16

UKIAH VALLEY FIRE AUTHORITY
Partnership Between City of Ukiah and Ukiah Valley Fire District 17

FIRE AUTHORITY
$8.2 million
• City $4.4 mil• UVFD $2.5 mil• Ambulance and EMS $1.3 mil• Arrangement calls for 50/50 split of operating costs
• 2023 Budget: 64/36 City • (not including ambulance and EMS Cost of Service
(All sources)
18

MEASURE Y
19

EXPENDITURES Revenue: $3.8 mil
Appropriations: $3.7 mil
• Debt service
• I-Bank ($75K)• 2022 bonds ($1.9 mil)
• Enhanced project capacity in PW ($583K)• Costs above MOE in GF ($655K)• Street projects ($500K) Measure Y
20

PERSONNEL
FTE Changes
21

PEOPLE 262.55
Note: Up 31.46 from 2022
Team Members (FTE)
22

PEOPLE (CONT)

CHANGES TO FTE
23 FTE CHANGESPosition Department FTE CommentNew or enhanced positions:
(2582) Assistant Finance Director Finance & IT 0.50 Enhancing current part‐time position to full‐time (2731) Payroll Administrator Finance & IT 1.00 Enhancing resources to payroll function(6734) Fire Inspector I Fire Authority 1.00 Reorganization of services(6025) Custodian Community Services ‐ Building Maintenance 0.20 Reclassified to full‐time, approved by Council(6037) Department Analyst City Manager’s Office – Emergency Mgmt 1.00 CMO position as part of emergency management reorg plan(6126) Event Coordinator Assistant Community Services ‐ Conference Center 1.00 Reinstated position as part of Facilities reorg plan(6334) Code Enforcement Inspector I Community Development 1.00 Enhanced services – CDBG grant‐funded(6231) Recreation Coordinator Community Services 1.00 Enhanced services related to after school program(7903) Day Camp Staff Community Services 25.51 Enhanced services related to after school program Overhires:
(4063) Firefighter/Paramedic Fire Authority ‐ Short‐term authorized by CM (6038) Equipment Mechanic Public Works ‐ Garage 1.00 Succession planning(6330) Customer Service Representative Finance & IT 1.00 Succession planning(6537) Buyer II Finance & IT 1.00 Succession planningTotal adds and enhancements 35.21Less net reductions to existing positions (3.75) These are unfilled or vacant classificationsNet FTE change 31.46

PEOPLE (CONT)

RECLASSIFICATION
24 FTE RECLASSIFICATIONSPosition Department FTE CommentFormer: Proposed:

Management Analyst (2591) Senior Management Analyst Human Resources/Risk Management, City Manager's Office 2.00 Change in scope of duties Fleet & Facility Maintenance Supervisor (2674) Fleet & Facility Maintenance Manager Public Works ‐ Fleet and Facility Maintenance (Garage) 1.00 Change in scope of dutiesLead Building Maintenance Worker (2680) Building Maintenance Supervisor Community Services ‐ Building Maintenance 1.00 Change in scope of duties HR Technician (6037) Department Analyst Human Resources/Risk Management 1.00 Change in scope of dutiesCommunity Services Receptionist (6130) Administrative Secretary Community Services 1.00 Change in scope of dutiesEngineering Technician I (6243) Engineering Technician II Public Works 1.00 Change in scope of dutiesBuilding Official Chief Building Official Community Development 1.00 Change in scope of duties

8.00

BUDGET DOCUMENT
Recommended for 2022-23
25

RECOGNITION
26

TOUR THE DOCUMENT
27

REMAINING BUDGET SCHEDULE
28

REMAINING

SCHEDULE
• June 2-3 Departmental budget presentation• June 15 Further review and adoption (special meeting, if necessary)• July 20 Completed document on consent calendar (receive and file)• Other meetings as necessary or desired Key Dates
29

CIP REVIEW AND INPUT
30

QUESTIONS
31

FIN
Thank you

300 Seminary Avenue • Ukiah • CA • 95482-5400

FIVE-YEAR

CAPITAL IMPROVEMENT PROGRAM
FOR FISCAL YEAR 2023-2024
(DRAFT)
ATTACHMENT 2

AIRPORT

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
AIRPORT ONLY
Fencing is needed at the North East corner of the airport property.Add'l Comments:
$                   30,000 ‐ $             ‐ $                  ‐ $                  ‐ $                  ‐ $                   ‐ $                    30,000 $ Runway 15‐33 is currently 4,423 feet long and 150 feet wide. The project willreduce width to 75 feet. New pavement marking will be applied. New LEDrunway lighting will be installed, which was formerly identified as PC 18159.Add'l Comments: The FAA has made cost and project scope adjustments. 90%FAA Grant, 5% Caltrans. Moved from FY 19/20 due to FAA funding timing.Moved from 20/21. FAA funding not currently available for this project.Increased from $1.9M. Moved from FYE 22 due to delay in grant award.  Project has been awarded, with an anticipated start date of October 2023.This project is for the pavement rehabilitation design of Taxiways A (4,540'x55'),A3 (250'x45'), and A5 (250'x45') pavement rehabilitation assumed to be a crackfill, seal and slurry. due to thermal and aging related cracking with localized structural related cracking but no evidence of structural failure. Proposedrehabilitation is milling top 2 inches of AC crack sealing and pavement repair,and placement of 2 inch layer of new AC and markings. Add'l Comments: The FAA has made cost and project scope adjustments.Moved from FY 21/22, and increased by $88,385. Moved from FY 22/23, andincreased from $148,385.  Moved from FY 23/24.This project will cover construction to rehabilitate pavements of Taxiways A(4,540'x55'), A3 ( 250'x45') and A5 (250'x45').Add'l Comments: The FAA has made cost and project scope adjustments.Moved from FY 2/23, and increased by $839,200. Moved from 24/25, andincreased from $1,339,200.

Contingent upon FAA
Grant Funding. $  2,850,000
22/23 23/24 24/25 25/26 26/27
77825200.8023
18035
N/A
1403 S State
New
Grant
Yes
Budget Adopted X
Budget Adopted X
$     2,850,000  $     2,760,433
Budget Adopted
$        250,000
$          30,000  Yes $         30,000
Runway 15‐33
Pavement
Reduction
(Construction
Phase 2)
Pavement
Rehabilitation of
Taxiways A, A3 and
A ‐ Design
Pavement
Rehabilitation of
Taxeways A, A3 and
A5 ‐ Construction
New
Grant
Yes
77825200.80230
18032
N/A
1403 S State
In Progress
Grant
YesFAA Grant Funding  has been approved.  $   2,760,433 SUB‐TOTAL:

INFRASTRUCTURE
Project Name Project Description
Org/Obj
Project #
Allocation to Multi‐funds Costs to date Totals
Project Location
Project Status
Funding Source
Funding Identified 27/28
N/A
1403 S State Contingent upon FAA  Grant Funding. $      250,000 $     250,000

FACILITIES/BUILDINGS/LAND
Totals
City Council Status

AIRPORT
22/23 23/24 24/25 25/26 26/27 27/28
Project Status
Funding Source
Funding Identified Funding Source Add'l  Comments Project # Allocation to Multi‐
Project Location Project Name Project Description
City Council Status Funding Source Add'l  Comments

AIRPORT
Shovel Ready
Costs to date
Fencing at Airport
77725200.52100
Shovel Ready
Org/Obj
18348
N/A
1403 S State
New
Enterprise
Budget Adopted X
77825200.80230
18034
*Refer to last page of this document for definition of terms used. PAGE 1

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
AIRPORT ONLY
As an ongoing maintenance item, slurry seal on airport aprons.Add'l Comments: As an ongoing maintenance item, slurry seal on airportaprons. Added budget for future years.The Master Plan would focus on updating aviation activity forecasts, runwaylength analysis, long‐term development plans, and financial self‐sufficiency/revenue generation.Add'l Comments:  Conduct study in FY 3/24 and complete in FY 24/25. $                3,020,433 ‐ $    711,000 $      11,500 $        12,000 $        2,862,500 $   13,000 $          6,380,433 $ Current tank is a split fuel system, containing both Jet A fuel and Avgas.Converstion to Jet A is necessary to maximize the fuel sources for the airport,provide better service to its customers.Add'l Comments: Moved from FYE 20. Current revenues may not be adequate,external funding may be necessary.  Moved from FYE 22. $                ‐ ‐ $                150,000 $      ‐ $               ‐ $               ‐ $               ‐ $                150,000 $ Project NameProject DescriptionOrg/ObjectProject NumberAllocation to Multi‐fundsProject StatusFunding SourceFunding IdentifiedFunding Source Add'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council StatusShovel Ready $        11,500 11,000 $         12,000 $
$     150,000
Reviewed
Contingent upon FAA
Grant Funding.

Aiport Operations
Budget.
$        150,000
$     450,000
$         10,000
$        450,000
24/25 25/26 26/27 27/28
77825200.5210
TBD
N/A
1403 S State
New
Grant
Yes
In Progress
Enterprise
Yes

AIRPORT
Shovel Ready
VEHICLES, MACHINERY & EQUIPMENT
Org/Obj 77925200.80100
15042
N/A
1411 S State
SUB‐TOTAL:
22/23 23/24
77725200.56600
18332
N/A
1403 S State
Ongoing
Enterprise
Yes
Reviewed X
Reviewed
$        12,500 $         13,000  $          70,000
The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.The proposed account code where the expense will be accounted for.

Project # Totals
City Council Status
Definition of terms used:

Replace 20,000
gallon fuel tank
with 20,000 gallon
Jet A tank
SUB‐TOTAL:

Funding Source
Funding Identified Funding Source Add'l  Comments Costs to date Allocation to Multi‐funds
Project Location
Project Status Project Name Project Description
Project is ready to be sent out to bid.To further explain, as necessary, the funding type used selected.

Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as  needed."Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared.  In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.

Airport Apron
Slurry Seal
Master Plan
*Refer to last page of this document for definition of terms used. PAGE 2

CITY MANAGER

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
CITY MANAGER'S OFFICE ONLY
Replacing parking meters.Add'l Comments: Funded by line of credit loan proceeds being secured byFinance as part of a larger capital improvement funding strategy. Moved fromFYE 20 year. Installation will coincide with Streetscape Project. Fundingsecured through bond issuance; project put on hold due to COVID‐19 and willresume when market conditions allow. Moved from FYE 21. Project put onhold due to COVID‐19 and will resume when market conditions allow. Movedfrom FYE 22. Project moved from FYE 25 to coincide with anticipateddevelopment in the downtown. $                ‐ ‐ $                ‐ $               400,000 $      400,000 $      ‐ $               ‐ $                400,000 $ Project NameProject DescriptionOrg/ObjectProject NumberAllocation to Multi‐fundsProject StatusFunding SourceFunding IdentifiedFunding Source Add'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council StatusShovel Ready Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as  needed."Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared.  In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.

The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.The proposed account code where the expense will be accounted for.

Project # Totals
City Council Status
Definition of terms used:

Parking Meter
Replacement
SUB‐TOTAL:

Funding Source
Funding Identified Funding Source Add'l  Comments Costs to date Allocation to Multi‐funds
Project Location
Project Status
64012600.80230
18165
N/A
Downtown
Deferred
Enterprise
Yes $    400,000
Reviewed
Org/Obj
$     400,000  $        400,000
VEHICLES, MACHINERY & EQUIPMENT
Project Name Project Description
CITY MANAGER DEPARTMENT
Shovel Ready              22/23 23/24 24/25 25/26 26/27 27/28 *Refer to last page of this document for definition of terms used. PAGE 1

COMMUNITY DEVELOPMENT

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY DEVELOPMENT ONLY
Purchase of a Ford F150 Lightning EV for the Code Enforcement Inspector.Add'l Comments:
$                ‐ ‐ $                50,000 $        ‐ $               ‐ $               ‐ $               ‐ $                50,000 $ Project NameProject DescriptionOrg/ObjectProject NumberAllocation to Multi‐fundsProject StatusFunding SourceFunding IdentifiedFunding Source Add'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council StatusShovel Ready Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as  needed."Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared.  In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED" or "COMPLETED".The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.

The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.The proposed account code where the expense will be accounted for.

Project # Totals
City Council Status
Definition of terms used:

Code Enforcement
Inspector Vehicle
SUB‐TOTAL:

Funding Source
Funding Identified Funding Source Add'l  Comments Costs to date Allocation to Multi‐funds
Project Location
Project Status
10023200.80100
BD
N/A
N/A
New
General
Yes $       50,000
Not Reviewed X
Org/Obj
$          50,000
VEHICLES, MACHINERY & EQUIPMENT
Project Name Project Description
COMMUNITY DEVELOPMENT
Shovel Ready              22/23 23/24 24/25 25/26 26/27 27/28 *Refer to last page of this document for definition of terms used. PAGE 1

COMMUNITY SERVICES

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY SERVICES ONLY
Pathways deteriorating beyond repair, need to be replaced.Additional Comments: Moved from FYE 22. Moved from FYE 24. Prioritizationand funding source(s) under review. Estimated cost is $75k. Exploring theUrban Greening Grant for possible funding.Replace Irrigation System PlanAdditional Comments:  Contract in process.  Cost increased from $10kThe pool pump house pool is in need of replacement due to age and generaldeterioration of the building.Additional Comments: Project was formerly called "Pool Block House". Lookingfor funding. Moved from starting FYE 21. Prioritization and funding source(s)under review. Estimated cost is $250k. Project deferred if we pursued poolreplacement as below. Consider incorporating into Municipal Pool Replacement.State grant to provide some grading, flood surveying, debris removal andplanting.Additional Comments: RFP for design process is complete 12/2018;  Hydrologystudies and CEQA complete. Work expected to start in late spring or earlysummer, with expectation of project completion in FYE 22. Most recentschedule indicates bidding in the Spring of 2023. Construction anticipated tostart in Summer of 2023.Park master plan needed once a site is identified.Additional Comments: Location and funding source(s) under review; Need toexplore grant funding. Department estimate/request is $3‐5 million.In 2017 the Community Development Department began work on a WagensellerPark Feasibility Analysis. It has been determined through the analysis and othersurveys a park is needed in the Wagenseller area. Extensive landscaping,equipment purchase and installation needed.Additional Comments: Working with RCHDC to determine location along withseeking grant funding. Reduced the amount from $950k, to break out theMaster Plan into a separate line item. Moved from FYE 23. Funding from RCHDCnow seems unlikely.  Moved from FYE 24. $                875,000
Reviewed
Wagenseller Park
Plan
30022250.80220
18063
N/A
Orchard & Brush
NoPotential for Prop 68  Funding $                           ‐ McGarvey Park
Pathways
30022200.80220
18116
N/A
310 Dora St.

New
TBD
NoFiscal Year Allocation  TBD $                           ‐ Reviewed
Costs to date
Shovel Ready
Org/Obj

FACILITIES/BUILDINGS/LAND
Totals
City Council Status
COMMUNITY SERVICES DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Project Status
Funding Source
Funding Identified Funding Source Add'l  Comments Project # Allocation to Multi‐
Project Location Project Name Project Description
$       875,000 New
TBD
No
Staff will continue to
seek grant funding
for development.

Potential for Prop 68
funding.
$       875,000
Reviewed
Wagenseller Park
Development
30022200.80220
18063
N/A
Orchard & Brush
$                832,005
Budget Adopted Riverside Park
30522250.80220
18014
N/A
1281 E. Gobbi
In Progress
Grant
Yes Grant funded.

New
TBD
Pool Pump House
10022100.80220
18012
N/A
511 Park Blvd.

New
TBD
NoFiscal Year Allocation  TBD $                           ‐ Reviewed
$               832,005
McGarvey Park
Irrigation
30022200.80220
18103
N/A
310 Dora St.

New
General
Yes $                 11,400  $                  11,400  X Budget Adopted
*Refer to last page of this document for definition of terms used. PAGE 1

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY SERVICES ONLY
Addition of Recreation Building to the Pool Facility where the unusable kiddiepool is. This will eliminate the Splash Pad and Day Camp Office projects from thisCIP list. Facility will serve Day Camp, Recreation Classes, Facility Rentals,Trainings, Meetings, Youth Sports Practices and Green Room for Concerts. Folded in to the Municipal Pool Replacement project. Additional Comments: New project which will eliminate duplication and servemultiple divisions and functions. Prioritization and funding source(s) underreview. Estimated cost is $1 million. Can be rolled into the Municipal PoolReplacement Project.Replace sewer lateral connection at the Observatory House.Additional Comments: Existing sewer lateral has a 90 degree turn and iscausing regular sewage backups.Paint, repair and replace trim as needed.Additional Comments: House paint has deteriorated and must be repainted toretain the integrity of the wood siding and trim. Historic Observatory also inneed of maintenance.Replace temporary ADA ramp built ten years ago with a permanent ADA ramp.Additional Comments:  Priority item for building code compliance.The Todd Grove picnic area is in need of replacing the asphalt surface area,barbeque and tables. There is currently $50,000 in Park Development Funds25100000.39044 to begin planning and design of the area. Additional Comments: Project funding obtained, went out to bid, and projectcurrently being awarded. Expected completion Summer 2023. Increased amount from $100k.Replacement of this equipment is necessary, due to the age and high usage ofthis equipment, as well as safety concerns. Staff will be seeking grant funds toassist with the cost.  Additional Comments: Staff applied for Prop 68 funds for park renovationsincluding new playground equipment. Replace roof at softball fields.Additional Comments: Prioritization and funding source(s) under review. Roofcurrently has some leakage and panels are pealing up. Staff is currentlyevaluating the project. Need to explore grant funding. Departmentestimate/request is $50,000.Replace irrigation at softball fields.Additional Comments: Irrigation system is inefficient and difficult to controlcoverage to maintain healthy turf. Needed to remain competitive fortournaments and reduce liability. Need to explore grant funding. Departmentestimate/request is $500,000.Replace front‐facing fence with an equally decorative, less vandalism prone,more secure fencing.Additional Comments: Current fence easily broken to allow after‐hour access.Frequent repairs and lack of security with current fence. Department estimatesproject cost at $40,000. 30022200.80220
18013
N/A
600 Live Oak
In Progress
General
Yes
Utilizing Park
Development funds
and General Funds.

Will also be seeking
grant funding.

X
Budget Adopted $               124,850  $                124,850  X $                           ‐
Reviewed
30222220.56300
18323
N/A
432 Observatory
New
General
Yes
$          20,000$          15,000
X
30222220.56300
18322
N/A
432 Observatory
New
General
Yes  $                  20,000
Reviewed X
$          15,000 Observatory House  Sewer Lateral
30222220.56300
18321
N/A
432 Observatory
Completed
General
Yes
Todd Grove Park
and Pool
Recreation Facility
30022200.80220
TBD
N/A
511 Park Blvd.

New
TBD
NoFiscal Year Allocation  TBD
Observatory House
and Buildings
Exterior Paint
Observatory House
ADA Ramp
Picnic Area at Todd
Grove Park
N/A
1043 Low Gap
New
TBD
NoSeeking grant  funding
$                           ‐
ReviewedSoftball Fields  Irrigation  Replacement
30022210.80220
TBD
N/A
901 River Street
New
TBD
NoSeeking grant  funding
Skate Park Security
Fence
30022200.80220
1832
Softball Fields
Restroom
Concession Building
Roof Replacement
30022210.80220
18110
N/A
901 River Street
New
TBD
NoFiscal Year Allocation  TBD $                           ‐ Reviewed X
Oak Manor
Playground
Equipment
Replacement
30322230.80100
18010
N/A
500 Oak Manor
New
Grant
No$              100,000 $               100,000  $                100,000 Budget Adopted
$                           ‐
Reviewed
$                  15,000
Reviewed
$                  15,000
Reviewed
*Refer to last page of this document for definition of terms used. PAGE 2

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY SERVICES ONLY
Develop additional area for meeting, band stand, viewing platforms. Installlighting.Additional Comments: Prioritization and funding source(s) under review; Needto explore grant funding. Department estimate/request is $250,000.The Municipal Pool at Todd Grove park is approx. 100 years old. Maintenancecosts are becoming prohibitive. The existing facility needs to be demolished andremove and a new facility needs to be designed and built. Addition of RecreationBuilding to the Pool Facility where the unusable kiddie pool is. This will eliminatethe Splash Pad and Day Camp Office projects from this CIP list. Facility will serveDay Camp, Recreation Classes, Facility Rentals, Trainings, Meetings, Youth SportsPractices and Green Room for Concerts. Additional Comments: Funding will need to come from some combination ofgrants, fundraising, bond measures, and/or special district. Estimated cost:$12M.The Day Camp Office and Storage Buildings are premanufactured buildings thathave reached their life expectancy. Additional Comments: Frequency of maintenance needs and costs areincreasing. Estimated cost:  $240k.Oak Manor Park is a popular Park with significant daily use, currently served by a"porta‐potty." Additional Comments:  Grant funds currently being applied for.Museum exterior is in need of painting to ensure on‐going protection of thewood surface. According to staff it has been close to ten years since lastexterior painting. Major benefits include the protection of a major City assetand the maintaining of the beauty of the building for the public.Additional Comments: Budgeted for this year. Contactor selected, expectedcompleting Spring 2023. Outdoor security cameras for protection of property.Additional Comments:  Seek alternate funding.  Budget moved from FYE 21, andincreased from $14k. Moved from FY 22 and again in FYE 23 due to higherpriorities.

Building exterior needs painting.Additional Comments: Funding not secured, planning for routinemaintenance. Moved from FYE 21.  Moved from FYE 23.Lobby tiles are loose and missing, becoming a safety hazard, need to bereplaced.Additional Comments: A lime intrusion has lifted tiles from conference centerfoyer. Moved from FYE 20 due to COVID‐19. Moved from FYE 22 due to COVID‐

19.Install new security cameras inside and outside the building.Additional Comments: Looking for funding. Split out cameras as it's ownproject. Moved from FYE 23 due to COVID‐19. Reduced amount from $100k,and moved to FYE 24. $                  40,000
Budget Adopted X
$                           ‐
Reviewed
$                  25,000
Reviewed X
Conference Center
Exterior Painting X
Conference Center
Floor Repair
73022600.56300
18113
N/A
200 S. School
Deferred
TBD
No$                 15,000 $                           ‐ Reviewed X
18112
N/A
Conference Center
Security Cameras
TBD
No
Security Cameras at
Museum
10022700.54100
18111
N/A
431 S Main
Deferred
TBD
NoSeek funding  assistance. $          20,000
$                 45,000  $                  45,000
Reviewed X
200 S. School
New
73022600.54100
18114
N/A
200 S. School
New
TBD
No$          25,000
73022600.56300
$                  20,000
Reviewed
$                 40,000 Museum Exterior  Painting
10022700.56300
18023
N/A
431 S Main
In Progress
General
Yes
Skate Park Phase 2 ‐
Back Lot
Development
30022200.80220
TBD
N/A
1043 Low Gap
New
TBD
NoSeeking grant  funding
$                           ‐
Not Reviewed
TBD
N/A
512 Park
New
TBD
NoFiscal Year Allocation  TBD
Day Camp Office
and Storage
Building
Replacement
TBD
Municipal Pool
Replacement TBD
TBD
N/A
512 Park Blvd.

New
TBD
NoFiscal Year Allocation  TBD
Oak Manor
Restroom TBD
TBD
N/A
501 Oak Manor
New
TBD
NoSeeking grant  funding
$                           ‐   Not
$        130,000  $                130,000
Not Reviewed
*Refer to last page of this document for definition of terms used. PAGE 3

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY SERVICES ONLY
Security keyless door lock entry.Additional Comments: Recent theft and safety concerns. Split out the cardlockfrom the cameras. Moved from FYE 21 due to COVID‐19. Moved from FYE 22due to COVID‐19.Replace bathroom counter tops and sinks.Additional Comments:  Moved from FYE 22 due to COVID‐19.Replace aging HVAC at the UVCC before they fail and the rooms are unusable oremergency repairs become prohibitively expensive.Additional Comments:  1 unit is $50,000. 3 units are in need of replacementInstall grease trap interceptor to meet code requirements.Additional Comments:
$                   1,158,255 ‐ $                1,150,000 $         215,000 $                   ‐ $                    ‐ $                    875,000 $           2,408,255 $ Replacement of vehicles that are no longer cost effective to repair.Additional Comments: Moved to FYE 22. Moved to FYE 23. Replace withelectric vehicle and increased cost from $40k. Purchased in prior fiscal year.

Replacement of vehicles that are no longer cost effective to repair.Additional Comments:  Moved to FYE 24.Parks are maintaining two miles of the Great Redwood Trail (GRT), up from lessthan one mile. Will soon be expanded to four miles. Parks team spent over 600hours leaf blowing in calendar year 2021. Manual leaf blowing of GRT andparking lots is inefficient and not the best use of Park worker's time. There isdeferred maintenance at all City parks and staff can't get to these projects asthey are spending their time blowing leaves in parking lots. Complete Streetsefforts will see additional infrastructure installed that will require a smallersweeper.

Additional Comments: Consider as a future purchase as additional paved trailsare built. $                60,000 ‐ $                  55,000 $           ‐ $                        50,000 $           ‐ $                 ‐ $                 165,000 $ X
Project # Totals
City Council Status
Replacement Truck
SUB‐TOTAL:

Funding Source
Funding Identified Funding Source Add'l  Comments Costs to date Allocation to Multi‐funds
Project Location
Project Status Project Name Project Description
Org/Obj 10022100.80100
V737
N/A
300 Seminary Ave.

New
General
73022600.80220
18189
N/A
200 S. School
New
TBD
No
$                60,000
Budget Adopted
73022600.56300
18326
N/A
200 S. School
In Progress
General
Yes $                 35,000 $          50,000
$                  60,000  X $                  15,000
Budget Adopted
22/23 23/24 24/25 25/26 26/27 27/28
COMMUNITY SERVICES DEPARTMENT
Shovel Ready
VEHICLES, MACHINERY & EQUIPMENT
SUB‐TOTAL:

X
Yes
$                  85,000
Budget Adopted X
73022600.56300
18327
N/A
200 S. School
New
$                  25,000
Reviewed X
73022600.56300
TBD
N/A
200 S. School
New
TBD
No
$          50,000  $                  50,000
Reviewed Mini Street  Sweeper
10022100.80100
TBD
N/A
1320 Airport Rd.

New
TBD
NoX
Replacement Truck
10022100.80100
18066
N/A
300 Seminary
Deferred
General
Yes $          55,000  $                  55,000
Reviewed X
Conference Center
Kitchen Grease
Trap Interceptor
Conference Center
HVAC Replacement
Conference Center
Bathroom Repair
Conference Center
Security
$                 25,000
General
Yes $                 15,000
$                 30,000  $                  30,000
Reviewed
*Refer to last page of this document for definition of terms used. PAGE 4

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY SERVICES ONLY
Project NameProject DescriptionOrg/ObjectProject NumberAllocation to Multi‐fundsProject StatusFunding SourceFunding IdentifiedFunding Source Add'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council StatusShovel Ready Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as  needed."Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared.  In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".

The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.

The proposed account code where the expense will be accounted for.

Definition of terms used:

The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. *Refer to last page of this document for definition of terms used. PAGE 5

ELECTRIC UTILITY

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Provides offices and warehouse facilities for the Electric Utility Dept. tobetter serve the community. Currently offices are located in 40 year oldtemporary modular buildings with no foundation. The electrical constructionand maintenance materials are stored in an uninsulated unsealed tinbuilding Add'l Comments: Expanded scope including re‐roof task. Reduced FYE 20by $1.550 mil and moved into FYE 21. Project is currently out to bid.Increased FYE 22 from $120k, and FYE 23 from $30k. Project is 60%complete. Supply chain issues with electrical equipment. Delayed. Moved$750k to FYE 23 for interior improvements. Project bid specifications arenear completion, and is anticipated to be awarded this Spring. Estimates forthe interior redesign of the building have exceeded the budget in the 22/23year by nearly double. Budget amendment will likely be necessary at timeof project award. Due to fire at Hastings, project is moving to FYE 24.Project cost has increased from $750k due to inflation, as well as additionalscope due to fire.  Anticipating $1.2M offset in insurance reimbursement.Renewable energy development for the Utility’s resource portfolio inmeeting the States green energy mandates.Add'l Comments: Rebudgeted to insure replacement roofing systemmeets building, solar and grading requirements. Moved $1.2 mil out of FYE20, and moved into FYE 21. Increased FYE 22 and FYE 24 from $50k, reducedFYE 25 from $1 mil. Pushed to 22/23 fiscal year, and increased overallamount from $2,750,000 due to size of Hasting solar system. Moved outfrom FYE 23 due to Hastings fire.Needed to store hydro specialized plant materials, spare parts, provides staffworkspace and restroom/sink facilities.Add'l Comments: Moved from FYE 21 due to COVID‐19. Received approvalfrom Army Corp to tie into water line. Pushed to 22/23 FY and increasedfunding due to inflation.  Moved from FYE 23.Evaluate the need and sites available to construct a future electricalsubstation to serve future loads based on planning forecasts of the City'sgrowth.Add'l Comments: $20k moved from FYE 21, and $300k from FYE 22 due toCOVID‐19.  Moved to 23/24 due to heavy workload.  Moved from FYE 24.Purchase of land for material storage yard. Add'l Comments: Moved from FYE 22. Moved from FYE 24. Prioritizationand funding source(s) under review. Estimated cost is $75k. Exploring theUrban Greening Grant for possible funding. Moved from FYE 23, and added$100k. $      3,125,000 3,471,861 $      5,525,000 $                 2,050,000 $                    1,000,000 $                 1,000,000 $       ‐ $                     10,025,000 $ Hydroelectric Plant
Warehouse, Shop
and Restroom 18038
N/A
Electric Utility
Service Center ‐
Remodel & Facility
Improvements
80126100.80220
Substation Site
Development
80126100.80230
18046
N/A
80126100.80230
18263
N/A
Shovel Ready
Org/Obj

FACILITIES/BUILDINGS/LAND
Totals
City Council Status
ELECTRIC UTILITY DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Project Status
Funding Source
Funding Identified Funding Source Add'l  Comments Project # Allocation to Multi‐
Project Location Project Name Project Description Costs to date $           3,000,000 17023
N/A
1350 Hastings Road
In Progress
Enterprise
SUB‐TOTAL:

Budget Adopted X
Renewable
Resource
Development ‐
Solar
80126100.80220
ECC01
N/A
1350 Hasting Road
In Progress
Enterprise
Yes
Funded by
Greenhouse Gas
Funds
$        2,000,000 55,000 $  $            1,500,000 2,000,000 $               1,000,000 $ $   3,750,000  Yes
Mostly covered by
Series 2022 Electric
Revenue Bonds,
$1.2M anticipated
in Insurance
Reimbursement
$   750,000 3,416,861 $
TBD
New
Enterprise
YesSeries 2022 Electric  Revenue Bonds $             300,000 $                  300,000 $225,000 $              225,000
1229 Lake Mend.

In Progress
Enterprise
YesSeries 2022 Electric  Revenue Bonds
$150,000 $            250,000.00  New
Enterprise
YesMaterial Storage  Yard
80126100.8021
TBD
Budget Adopted X
Budget Adopted Reviewed Budget Adopted
$   1,000,000  $   5,500,000
$       300,000  $       225,000  $       250,000
*Refer to last page of this document for definition of terms used. PAGE 1

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Upgrade fish hatchery pumps and flow meters.Add'l Comments: Spec complete for pump replacement. Changeddescription to clarify scope.  Moved from FYE 22, and added $60k.  Approved for bidding on 2/1/23, budget amendment approved to match engineeringestimate. Increased amount from $260k. Split the total cost between FYE23 and FYE 24.Replace station light & power, upgrade station service switchgear.Add'l Comments: Moved from FYE 21, and increased from $80k. Design tobe outsourced, engineering budgeted for 21/22. Pushed to 22/23 andincreased budget from $120k due to inflation. Moved from FYE 23. Designunderway.  Following design, bidding and work to be completed in FYE 24.Replaces existing low voltage (4160V) system with 12,000 Volt primary ratedcable and transformers and secondary conductor. Fairgrounds to provideUSERC specified metering and underground duct. Removes existing lowvoltage (4160V) system.Add'l Comments: Rebudgeted to reflect workforce scheduling allocationdue to the Oak Manor Undergrounding project. Reduced amount for FYE 20by $120k, and changed funding in FYE 22 & 23. Moved forward by 1 year,project completing 23/24. Pushed out one year, waiting on agreement withFairgrounds. Budget increased due to inflation and inclusion of labor inconstruction costs.  Moving project budget from starting in FYE 24.Install 3 phase into Oak Manor with special equipment to balance circuits.Add'l Comments: New project to balance feeder circuits. Moved from beginning in FYE 24.Replace accumulators for redundancy of tainter operation.Add'l Comments: Replace accumulators for redundancy of tainter valveoperation.  Tested redundancy and moving from FYE 24.Transformer replacement and upgrades, wood pole testing andreplacement, system capacity improvements and protection, control,monitoring and communication enhancements.Add'l Comments: UG Capital Projects >$10,000 Added funding for FYE 26and 27.  Reduced FYE 24 from $235k.

INFRASTRUCTURE
Project Name Project Description
Org/Obj
Project #
Allocation to Multi‐funds Costs to date Totals
Project Location
Project Status
Funding Source
Funding Identified
New
Enterprise
Yes
N/A
1229 Lake Mend.

Series 2022 Electric
Revenue Bonds  $     200,000
Funding Source Add'l
Comments
ELECTRIC UTILITY DEPARTMENT
Shovel Ready
18118
$              232,000
Series 2022 Electric
Revenue Bonds $     150,000
$           225,000 3,774 $
80126100.80230
18041
N/A
Ukiah Electric Sys
In Progress
Enterprise
Yes
8012610.80230
TBD
N/A
Ukiah Electric
New  In Progress
Enterprise
Yes $              150,000
$                  225,000
80126100.80230
Oak Manor Circuit
Balancing
Replace
Accumulators at
Hydro for Tainter
Operation
Underground
Capital System
Improvements
(<$50,000 each)
8012610.80230
TBD
N/A
1229 Lake Mend.

Upgrade fish
hatchery pumps
and controls
(Hydro)
Automate Station
Light & Power,
Pump & Generator
Controls (Hydro)
Fairgrounds 4160
to 12,000 volt
Conversion
80126100.80230
18037
N/A
1229 Lake Mend. Dr  $       432,000
Budget Adopted City Council Status Budget Adopted Budget Adopted  $       150,000  $                75,000 150,000 $           $       450,000 Enterprise
Yes
Reviewed Reviewed $               30,000 $                     300,000 30,000 $                 $       330,000   $       100,000  New Enterprise
Yes
X
80126100.80230
18043
N/A
Ukiah Electric Sys
On‐going
Enterprise
YesSeries 2022 Electric  Revenue Bonds $  1,010,446 $      235,000 $              200,000 $                   235,000 235,000 $                235,000 $ $             100,000 $                  100,000
Budget Adopted
22/23 23/24 24/25 25/26 26/27 27/28
$   1,140,000
*Refer to last page of this document for definition of terms used. PAGE 2

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Transformer replacement and upgrades, system capacity improvements andprotection, control,  monitoring and Communication enhancements.Add'l Comments: Reduced FYE 20 by $140k, and reduced all future years to$250k/yr. Increased FYE 21 from $250k. Added funding for FYE 26 and 27.Added funding for FYE 27. Reduced FYE 24 from $250k.Upgrades to the governor sensing, controller and feedback transducers toimprove performance and reliability. Existing governor controls frequentlyare out of service due to failure or adjustment.   Add'l Comments: Moved from beginning FYE 21 due to COVID‐19. Projectwas spread between FYE 22 and FYE 23. Combined into FYE 22 and reducedby $30k. Moved to 23/24‐24/25 due to workload. Moved to FYE 25 and 26due to workload.Install cable and associated equipment for replacing the overhead facilities.Add'l Comments: Reduced amount from $500k, moved from FYE 21.Moved from FYE 22. Increased amount from $200k. Funding from 2022bonds, funding increased to include AT&T and Comcast for joint trenchproject, approx. 40% to be reimbursed by AT&T and Comcast. Per Councildirective, undergrounding focus will be redirected to Talmage, thecompletion of Oak Manor is being pushed until adequate rate revenue is System design, equipment and installation to conform to mandated industrystandards. Proposed fire mitigation requirements require selectedequipment to be replaced or protected to reduce fire risk. Add'l Comments: Reduced amount for FYE 20 from $80k, and amountsfrom $200k FYE 22 onward. Shifted budget forward from FYE 22, andreduced yearly amount from $100k. Removing. Work will be completed in the Fire Mitigation project.Upgrade existing and provide redundancy for Hydro transfer trip circuit.Add'l Comments: Reduced amount for FYE 20 from $225k, and added fundsto FYE 21. Moved from FYE 21. Moved budget from FYE 22, increasedoverall amount from $195k due to inflation, and added budget tosubsequent years to include radio redundancy. Moved from beginning inFYE 23 in order to complete preliminary work that will be completed as partof Streetscape Phase 2 project.Relocates or underground overhead electric, phone and cable TV utilities ‐Henry to Norton, Mill to Gobbi. Will be part of the overall StreetscapeAdd'l Comments: Budget increased from $885k to fund complete jointtrench project. Approximately 40% to be reimbursed by AT&T and Comcast,balance covered by Series 2022 Electric Revenue Bonds. Project scheduledto go out to be in April 2023.Matching 25% funds for FEMA HMG for fire mitigation undergrounding,vegetation management and design services. Electric equipment and wire.Locations include Clay and Standley Streets, Park Boulevard, Barnes and Add'l Comments: Increased overall amount from $850k. Moved from FYE22. Grant received Feb. 2022, 25% grant matching funds. Design completed. Waiting on a few easements before going out to bid. Worklikely won't start until summer '23. Pushing out project start from FYE 23,and combining amounts all to fall in FYE 24.Electrical infrastructure for Western Hills development.Add'l Comments:  Removed $525k from FYE 23, and reduced to $300k.

State St.

Underground
Phase II, District 5:

Overhead to
Underground
Fire Mitigation
Grant Matching
80126100.80230
18047 18125
N/A
1229 Lake Mend. Dr
80126100.80230
New
Enterprise
Western Hills
Overhead Capital
System
Improvements
(<$50,000 each)
Governor speed
control & Valve
Upgrades (Hydro)
Oak Manor
Dr.  Overhead to
Underground
Conversion
System
Modifications for
Fire Mitigation
Efforts
Hydro Plant
N/AHydroelectric Plant  Transfer Trip
Upgrade
$   1,175,000
Budget Adopted XReviewed
80126100.8023
18044
N/A
Ukiah Electric
On‐going
Enterprise
YesSeries 2022 Electric  Revenue Bonds $     775,640 $      250,000 $              175,000 $                   250,000 250,000 $                250,000 $ $       320,000
80126100.80230
18121
N/A
Oak Manor Dr.

New
Enterprise
Yes $                 800,000 $      800,000
$               20,000 $                     300,000 20,000 $                 New Enterprise
Yes
Reviewed X
80126100.80230
18124
N/A
Various
New
Enterprise
Yes $       50,000 $               50,000 $                   50,000 $       375,000 YesSeries 2022 Electric  Revenue Bonds $        275,000 15,545 $      $              275,000 $       800,000
80126100.80230
18259
N/A
State Street
New
Enterprise
Yes
Approximately 40%
Reimbursed by
AT&T and Comcast,
balance Series 2022
Electric Revenue
Bonds
$        1,200,000 30,261 $   $              500,000
$                50,000 $        50,000 $      250,000
Budget Adopted
$                     50,000 50,000 $
Enterprise
Yes
80126100.8023
18350
N/A
Western Hills
New
Enterprise
Yes
80126100.80230
18260
N/A
Multiple
New
$   1,700,000
Budget Adopted Budget Adopted  $   4,750,000
$      525,000 243,549 $      $                  300,000 X X
75% Covered by
FEMA Hazard
Mitigation
Grant/Balance from
Series 2022 Electric
Revenue Bonds
$ 1,500,000 $            1,500,000 4,750,000 $              $          1,000,000 Series 2022 Electric
Revenue Bonds $       300,000
Budget  Budget Adopted X
*Refer to last page of this document for definition of terms used. PAGE 3

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Installation of wire for individual parcel services. Locations include Gobbi,Marshall & Leslie Streets.Add'l Comments: Service infrastructure installation to parcels. Followingcompletion of the main line installation, staffing pulled to State Street UGproject. Service installation required to complete conversion and removal ofoverhead. Reduced total project amount from $350k due to bidreceived/awarded and other actual costs coming in.Extend Cherry Circuit (102) to back feed 303 Circuit to provide redundancyto southeast Ukiah.Add'l Comments:Replace aging copper conductor.Add'l Comments: Increased FYE 24 budget from $20k, and removed budgetin FYE 26.Extend fiber optic to Electric Service Center for Substation Visibility andHydroelectric Control.Add'l Comments:Replace poles identified by the 2022 10‐year pole inspection.Add'l Comments:  Increased from $850k due to inflation.  Anticipate needing to replace 100 poles. Moved from FYE 24 due to budget constraints.

Add additional phase for future generation project on Western Hills.

Add'l Comments: Moved from FYE 23 due to workload/lack of staff tocomplete.Design and build new substation.Add'l Comments:Install equipment and facilities to extend the 202 circuit and provideswitching capability on East Gobbi.Add'l Comments: Design complete. Plan to go out to bid FYE 23,construction to start summer of '23.  Moved from FYE 23.Underground all overhead power & communications between State &Airport Park Boulevard.Add'l Comments:  $30k for design, $2.5M for construction. $  4,960,000 2,079,215 $   7,787,000 $            7,180,000 $               3,135,000 $            4,710,000 $    12,500,000 $   31,842,000 $ Gobbi Street 202
Circuit Extension
Pole Replacement
Project
Upgrade to 3
Phase on
Observatory to
Redwood Avenue
Gobbi St. UG
Service Installation
Cherry Circuit
(102) Extension
Across 101
Replace 6 Solid
Conductor
Fiber Optic Cable
Extension
Enterprise
Yes
80126100.802
TBD
N/A
S.E. Ukiah
New
Enterprise
Yes
80126100.80230
18351
N/A
Multiple
New
Enterprise
Yes
80126100.8023
TBD
N/A
1350 Hastings
New
Enterprise
Yes
80126100.8023
TBD
N/A
Various
New
80126100.80230 80126100.8023
N/A
TBD
New
Yes
Enterprise Enterprise
Yes
18352
N/A
Observ. to
New
Enterprise
Yes
80126100.80230
TBD
N/A
Various
New
$              100,000 $                  100,000
$      800,000 $                  ‐
Reviewed
80126100.8023
18358
N/A
Gobbi Street
New
Enterprise
Yes
TBD
Enterprise
Yes
80126100.8023
TBD
N/A
$       175,000
$              100,000 Series 2022 Electric  Revenue Bonds Series 2022 Electric
Revenue Bonds $      175,000
Budget Adopted X
$          1,000,000 $              1,000,000  $   1,000,000 $                     500,000 20,000 $
X
Reviewed Reviewed
Series 2022 Electric
Revenue Bonds $       75,000 $                75,000
$                12,500,000 200,000 $   2,500,000 $    $ 15,000,000 SUB‐TOTAL:

Talmage Road
New
New Substation
Talmage
Underground  $                30,000   $              2,500,000   $   2,500,000 Not Reviewed
$       100,000
Budget Adopted Series 2022 Electric  Revenue Bonds  $     100,000   $              100,000 Budget Adopted  $         75,000  XReviewed $       520,000
$       200,000
Reviewed
*Refer to last page of this document for definition of terms used. PAGE 4

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Electric Meter Replacement and cloud based data management systemimproving customer access to outage information, usage data and providecustomer selectable notifications.Add'l Comments: Currently in the planning stage. Moved from starting FYE21. Eliminated $500k from FYE 22, and $2M from FYE 23. Added amountsto FYE 24 and 25. Looking for grant funds to assist with completing thisproject. Moved from starting FYE 24.Replaces 2003 F250 with EV TruckAdd'l Comments: EV options will hit market in FYE 21/22; Planned for FYE22/23 to ensure quality of vehicle outside of 1st Generation models. Movedfrom FYE 23.  Moved from FYE 24.Replaces V2233 Ford F‐550 AT40‐G Articulating Telescopic Aerial Lift Supercab.Add'l Comments: Moved budget forward from FYE 24 due to 2+ year lead‐time, and order has been placed. Planning for outfitting in FYE 24.Increased amount from $30k. Moved to FYE 25.Replaces 2007 Ford E150 Van.Add'l Comments: Replace with an electric vehicle. Moved from FYE 23, andincreased from $60k.Matching funds for EV charging grant for a Hub location, 4 DC fast chargersand 2‐dualport Level 2 ChargersAdd'l Comments:
$        ‐ 18,706 $               450,000 $               1,130,000 $               2,000,000 $            ‐ $                ‐ $                 3,130,000 $ Org/Obj
EV Chargers
80126100.80100
N/A
N/A
New
Enterprise
Project # Totals
City Council Status
Utility/Inspector
Truck
Trouble Truck
Technical Services
Vehicle
SUB‐TOTAL:

Funding Source
Funding Identified Funding Source Add'l  Comments Costs to date Allocation to Multi‐funds
Project Location
Project Status Project Name Project Description
ELECTRIC UTILITY DEPARTMENT
Shovel Ready
VEHICLES, MACHINERY & EQUIPMENT
Yes
80126100.8010
TBD
N/A
N/A
New
Enterprise
Yes
80126100.8010
TBD
N/A
N/A
New
Yes
Enterprise
80126100.801
TBD
N/A
N/A
New
Enterprise
Yes
80126100.8010
V2224
Seeking grant
funding. $       18,706 $                  150,000 YesElectric Meter  Replacements 15080 N/A
Ukiah Electric
In Progress
Enterprise
Not Reviewed Reviewed Reviewed
22/23 23/24 24/25 25/26 26/27 27/28
$           2,000,000  $   2,150,000
$               60,000 $                    90,000
$                  500,000  $       500,000
$       300,000
$         90,000
$               90,000 $                    90,000 `  $         90,000 $             300,000 $                  300,000
Reviewed Reviewed
*Refer to last page of this document for definition of terms used. PAGE 5

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Project NameProject DescriptionOrg/ObjectProject NumberAllocation to Multi‐fundsProject StatusFunding SourceFunding IdentifiedFunding Source Add'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council StatusShovel Ready Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected. Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as  needed."Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.The number assigned to track all expenses related to the project.Indicates if the cost of the proposed cost is shared.  In this case, here it will state what other funds are sharing the cost.This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.

The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.The proposed account code where the expense will be accounted for.

Definition of terms used:
*Refer to last page of this document for definition of terms used. PAGE 6

FINANCE/I.T.

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
FINANCE/IT ONLY
IT Department needs more operating space.  Involves possible removal of a wall, door, and office reconfiguration, etc.Additional Comments:
$                  ‐ ‐ $                           15,000 $                ‐ $                           ‐ $                   ‐ $                   ‐ $                   15,000 $ Our current AT&T Internet gateway provides service to all of the City of Ukiahdepartments for Internet access, as well as Public Safety access to lawenforcement websites and other important services. If service fails, we donot have a failover scenario in place. A failover scenario would involve anadditional Internet Gateway with a different Internet service provider (ISP).If one ISP fails, the gateway would failover to the alternate one available.This would ensure service availability, virtually 100% of the time.Additional Comments: Moved from FYE 21 due to COVID‐19. Reduced FYE22 amount from $166,800, and FYE 23 from $48,400. This is contingent onour Cloud Data and Server Migration in 21/22, which will determinenecessary bandwidth for our current gateway. Moved from FYE 23.

These switches connect the City's computers, phones, printers, and Wi‐Fiunits into the core infrastructure. The switches allow these devices toconnect to the Internet and internal servers. They will be End‐Of‐Life and willno longer be supported by the manufacturer.Additional Comments: Some switches are already acquired and will beinstalled 22/23.  Moving the project from FYE 23.

These switches are the center core of our network infrastructure. They serve as data conduits for all City of Ukiah operations. They will be end‐of‐life, aswarranty and support runs out during this time‐frame.

Additional Comments:
$            15,000  $                     15,000  X
Not Reviewed
SUB‐TOTAL:

Redesign of IT
Workspace and
Rooms
20913900.56300
TBD
N/A
300 Seminary Ave.

New
Internal Service
Yes

FACILITIES/BUILDINGS/LAND
FINANCE DEPARTMENT
Project Name Project Description
Org/Obj
Project #
Allocation to Multi‐funds
Project Location
Project Status
Funding Source
Funding Identified Costs to date 22/23 23/24 24/25 25/26 26/27 27/28 Totals City Council Status
Shovel Ready
X
Redundant
Internet Gateway
(Fall‐over Load
Balancer)
20913900.80100
17046
N/A
300 Seminary Ave.

Ongoing
Internal Service
Yes $              24,200 $            24,200  $                 24,200 Budget Adopted
Costs to date
Shovel Ready
Org/Obj
INFORMATION TECHNOLOGY
Totals
City Council Status
FINANCE DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Project Status
Funding Source
Funding Identified
Project #
Allocation to Multi‐funds
Project Location Project Name Project Description
Cisco Nexus Switch
EOL Replacement
20913900.80100
TBD
N/A
300 Seminary Ave.

New
Internal Service
Yes $             110,000  $               110,000
Reviewed X
Cisco Access
Switch EOL
Replacement
20913900.80100
18100
N/A
300 Seminary Ave.

New
Internal Service
Yes $              90,000 $           90,000 $                90,000 90,000 $           $               180,000  X Budget Adopted
*Refer to last page of this document for definition of terms used. PAGE 1

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
FINANCE/IT ONLY
Full City broadband connectivity expected by the end of the fiscal year 2023.

Additional Comments: Contract awarded to Magellan in December 2022 for the implementation of the "Digital Infrastructure Design and ImplementationPlan" in the amount of up to $252,339.End of Life Routers at all City sites need to be replaced, as these constitutesecurity breaches from old firmware, etc. Also, support is not available incase of outages.Additional Comments:  This will provide a broadband wireless communication network for our PoliceDepartment across the Ukiah Valley, as well as provide Wi‐fi access for otherdepartments and divisions. Site surveys will be required to establish back‐haul points which will accommodate multi‐point wireless antennas. A pilotsite will begin Phase I, to establish the first back‐haul point for testingpurposes. Phase II will establish the installation of additional multi‐pointwireless antennas, followed by the Wi‐Fi implementation that willsupplement other City department projects.Additional Comments: Prioritization and funding source(s) under review.Need to explore grant funding. Department estimate/request is not known atthis time. Phase I will be started on FY 23/24 and Phase II will be started onFY 24/25 as funding is acquired.This project will expand the Ukiah Valley Fire Authority NetworkInfrastructure. Phase I would be North Fire Station, and Phase II would beSouth Fire Station.  Additional Comments:  This project will provide internet connectivity at the Museum.Additional Comments:
$                  386,539 ‐ $                  229,200 $              280,000 $                  90,000 $             ‐ $                   ‐ $                   781,539 $ Current vehicle approaching the end of it's useful life.Additional Comments: Moved from FYE 23 to allow for more EV options;Electric vehicle. $                          ‐
Reviewed Wireless Mesh
20913900.54330
18329
N/A
300 Seminary Ave.

New
TBD
No
Fire Network
Infrastructure
Expansion
20913900.8023
TBD
N/A
300 Seminary
New
TBD
No
$                 35,000
Project # Totals
City Council Status
Truck ‐ Utility
Service Attendant
Funding Source
Funding Identified Costs to date
Allocation to Multi‐funds
Project Location
Project Status Project Name Project Description
Org/Obj 20513300.80100
TBD
N/A
300 Seminary
New
TBD
No
New
TBD
No$            15,000
$            35,000
Reviewed
FINANCE DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
VEHICLES, MACHINERY & EQUIPMENT
SUB‐TOTAL:

Shovel Ready
X
$                 15,000
Not Reviewed
Network Routers
for All City Sites
20913900.543
18328
N/A
300 Seminary
New
Internal Service
Yes $               20,000  $                 20,000
Budget  X
Museum Internet
Connectivity
20913900.80230
TBD
N/A
300 Seminary Ave.
$               252,339
Budget Adopted
$          80,000 100,000 $                 $               180,000 Not Reviewed
Broadband for All
City Sites
20913900.80230
18391
N/A
300 Seminary
In Progress
Grant
Yes $             252,339 X
*Refer to last page of this document for definition of terms used. PAGE 2

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
FINANCE/IT ONLY
Vehicle needed for Information Technology staff.  Will explore EV options.Additional Comments:  Will be financing.Staff will be looking to a cloud‐based telephone system that will providefeatures and diversity of operation, including "soft phones" that can bemobile to any location desired, not withstanding on‐premise, home,conferences, etc. All features move with the phone and provide completemobility with full functionality. The beginning of the project would addressexternal City of Ukiah sites first, and then move to the Civic Center, Annex,and finally to the Police Department. This multi‐phase project would spanover one site at a time, until all sites are completed. Our current Mitel phonesystem is antiquated and at end of life.Additional Comments:Our current in‐rack cooling system provides cooling for all of our networkinfrastructure, which includes servers, routers, switches and batter‐backupbanks within the racks. The cooler is approximately 15 years old, and is theoldest in the state of California, end of life, and at risk of failure.Replacement is critical, as turnaround time would be quesionable in te eventof a failure.Additional Comments:
$               ‐ ‐ $                       333,900 $          250,000 $              ‐ $                ‐ $                 ‐ $                333,900 $ Project NameProject DescriptionOrg/ObjectProject NumberAllocation to Multi‐fundsProject StatusFunding SourceFunding IdentifiedFunding Source Add'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council StatusShovel Ready Not Reviewed X
Vehicle for
Information
Technology
20913900.80100
TBD
N/A
300 Seminary Ave.

New
TBD
No$            30,000  $                 30,000
Not Reviewed X
Telephone System
Replacement
20913900.80100
TBD
N/A
300 Seminary Ave.

New
TBD
No
$            18,900  $                 18,900
$          250,000 250,000 $               $               250,000 Project is ready to be sent out to bid.To further explain, as necessary, the funding type used selected. Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as  needed."Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.The number assigned to track all expenses related to the project.Indicates if the cost of the proposed cost is shared.  In this case, here it will state what other funds are sharing the cost.This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.The proposed account code where the expense will be accounted for.

Definition of terms used:

SUB‐TOTAL:

The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project In‐Rack Cooler
Replacement
20913900.80100
TBD
N/A
300 Seminary Ave.

New
TBD
No
Not Reviewed X
*Refer to last page of this document for definition of terms used. PAGE 3

FIRE AUTHORITY

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY ONLY
The South Station (Station‐681) has surpassed its useful life span as the facilityinfrastructure no longer meets the needs of the UVFA as current staffing levels haveoutgrown the existing living space. Station‐681, initially a California Highway Patrolstation, was converted into a fire station and designed to house one full‐time staffmember; UVFA currently staffs the station with three full‐time team members per day(24‐hours). Additionally, as UVFA grows, it is anticipated that a full‐time ambulancewith another two full‐time team members will be there per day in the foreseeablefuture. Station‐681's current footprint would not be equitable or appropriate for use ora remodel due to size. Complete replacement of the station is necessary, also aconsideration for station location, selecting a strategic location to give the mostoptimal service to the Ukiah Valley.Additional Comments: Prioritization and funding source(s) under review; Need toexplore grant funding. Department estimate/request is $10 million.The North Station (Station‐683) has surpassed its useful life span as the facilityinfrastructure no longer meets the needs of the UVFA as current staffing levels haveoutgrown the existing living space and equipment storage. Station‐683 was purchasedas a temporary solution to have equipment and personnel stationed in the north endof Ukiah Valley for strategic planning and deployment of services. UVFA currently staffsthe station with three full‐time team members per day (24‐hours). As with all otherUVFA stations, it is anticipated that a full‐time ambulance with another two full‐timeteam members will be there per day in the foreseeable future. Station‐683's currentfootprint would not be equitable or appropriate for use or a remodel due to size.Complete replacement of the station is necessary, also a consideration for stationlocation, selecting a strategic location to give the most optimal service to the UkiahValley.Additional Comments: Prioritization and funding source(s) under review; Need toexplore grant funding. Department estimate/request is $10 million.The Central Fire Station (Station‐682) is in need of upgrades and retrofit. Station‐682,until recently, was used as equipment storage and base of operations for volunteers,along with housing the On‐Duty Duty Officer. It currently is staff with the Duty Officerand one full‐time ambulance staffed by two team members per day (24‐hours).Retrofits and upgrades are needed for bedrooms, bathrooms, office space, kitchen,living space, apparatus bay, the exterior (including roof repairs), heating and coolingsystems, and installing security measures to protect the facility and fire equipment.These upgrades/retrofits will maintain the building's footprint utilizing a change inlayout to accommodate the Department's current and future needs as it is anticipatedthat additional staffing (fire/EMS) will be added in the foreseeable future.Additional Comments: Prioritization and funding source(s) under review; Need toexplore grant funding. Department estimate/request is $850,000.

Costs to date
Shovel Ready
Org/Obj

FACILITIES/BUILDINGS/LAND
Totals
City Council Status
FIRE AUTHORITY
22/23 23/24 24/25 25/26 26/27 27/28
Project Status
Funding Source
Funding Identified Funding Source Add'l  Comments Project # Allocation to Multi‐
Project Location Project Name Project Description
1500 S State/141 Lovers Ln.

New
TBD
No
South Station
Replacement
91521400.80220
18334
N/A
1500 S State/141 Lovers Ln.

New
TBD
NoSeeking grant  funding. $                         ‐
Reviewed
North Station
Replacement
Central Station
Retrofit
Seeking grant
funding.
91521400.80220
18334
N/A
1500 S State/141 Lovers Ln.

New
TBD
No
10021210.80220
18336
N/A
$                         ‐
Reviewed
Seeking grant
funding. $                         ‐
Reviewed
*Refer to last page of this document for definition of terms used. PAGE 1