Ukiah City Council
November 1, 2023

essence, and bidding for this work as per the normal requirements of the California Uniform Cost Accounting Act, was not an option. Under these circumstances, public bidding is excused. At their Council meeting on April 5, 2023, the Council initially received the report regarding this contract, and approved by a four-fifths vote for the work to continue under these emergency circumstances.

Discussion: As of Friday, April 7, 2023, the remediation work on the structure was completed. After two rounds of cleaning the electronics, all items have been returned and appear to be in working order. The City has a two-year warranty period should there be additional issues with the equipment. As part of the assessment of damages, McLarens required an independent estimate of damage to restore the building to pre-fire condition. This was required to evaluate the estimate provided by the City's structural engineering consultant and architect. On September 5, 2023, the City received an estimate of $471,488.51 for the building repairs. This estimate does not include the cost of the remediation performed by West Coast Fire and Water, electronics cleaning, or reimbursement for the contents of the building. Staff will continue to work with West Coast Fire and Water and the insurance provider to wrap up these items.

Staff is requesting the Council's approval to continue using the emergency contract.

Recommended Action: Receive a status report, and approve the continued work on the emergency contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Insurance Proceeds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2223-177
COORDINATED WITH: Cindy Sauers, Electric Utility Director, Sheri Mannion, HR & Risk Management Director and Dave Rapport, City Attorney
DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

COU 2223 177
1 SHORT FORM CONSTRUCTION CONTRACT
ThisAgreement ismadeandenteredon March 13, 2023, in Ukiah, California, by and between Bridges Restoration LLC, dba West Coast Fire Water, a limited liability company Contractor") and the City of Ukiah City"), a general law municipal corporation.

RECITALS:

1.Theplans andspecifications forthisworktheWork") arecontained in Exhibit A, which is attached hereto and incorporated herein by this reference.

2.Contractor isproperly licensed andqualified toperformthework.

3.Whenever thisAgreement callsforCityapproval ornotification,the approval or notification must be signed by the City Manager or his or her designee.

AGREEMENT:

Wherefore, inconsideration ofthe foregoing facts and the terms and conditions as further stated herein, the parties hereby agree as follows.

1. PERFORMANCE OF THE WORK
Contractor will performtheWorkas further provided herein.

1.1TimeofPerformance. Time is of the essence, and the Contractor shall commence the work as soon as possible following the issuance of a Notice to Proceed”.

1.1.1.N/Acheck if applicable] It is agreed by the parties to the contract that time is of the essence and that, in case all the work is not completed before or upon the expiration of the time limit as set forth, damage, other than those cost items identified in section 1.1.2, will be sustained by the City and that it is and will be impracticable to determine the actual amount of damage by reason of such delay; and it is therefore agreed that, subject to Sections 1.13 1.14, below, the Contractor will pay to the City the sum of five hundred dollars 500.00) per day for each and every calendar day's delay beyond the time prescribed.

1.1.2N/Acheck if applicable] In case the work called for under this contract is not completed within the time limit stipulated herein, the City shall have the right as provided hereinabove, to extend the time of completion thereof. If the time limit be so extended, the City shall have the right to charge to the Contractor and to deduct from the final payment for the work the actual cost to the City of engineering, inspection, superintendence and other overhead expenses which are directly chargeable to the contract and which accrue during the ATTACHMENT 1

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2 period of such extension, except that the cost of final unavoidable delays shall not be included in such charges.

1.2Construction ofContract Documents. Contractor will perform the Work in compliance with the plans and specifications set forth in the attached Exhibit A. If there is any inconsistency or conflict between the plans and the specifications, the specifications will prevail. If there is any inconsistency between the plans and the specifications and this agreement, the terms of this Agreement shall prevail, unless expressly stated otherwise in a particular specification.

1.3Contractor furnished items. Contractor will furnish all necessary labor, materials, tools, equipment, and transportation necessary to perform the Work.

1.4 SB 854 requirements

1.4.1 No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

1.4.2 No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

1.4.3 This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

1.4.4 The Labor Commissioner through the Division of Labor Standards Enforcement DLSE) may at any time require contractors and subcontractors to furnish electronic certified payroll records directly to DLSE. All contractors and subcontractors must furnish electronic certified payroll records directly to the DLSE.

1.4.5 The Prime Contractor is required to post job notices at the job site as prescribed by regulations currently, 8 CCR 16451(d).)

1.5 Use of Employees.

1.5.1.Contractor andanysubcontractors shall payall mechanicsand laborers employed by them to work upon the site of the work unconditionally and without subsequent deductions or rebate on any account the full amounts due at the time of payment at wage rates not less than those contained in the applicable prevailing wage determination, regardless of any contractual relationship which may be alleged to exist between the Contractor and subcontractors and such laborers and mechanics.

1.5.2.Contractor shall comply withteCalifornia Labor CodeSection 1775. In accordance with said Section 1775, Contractor shall forfeit as a penalty to the City, 50.00 for each calendar day or portion thereof, for each workman paid less than the stipulated prevailing

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3 rates for such work or craft in which such workman is employed for any work done under the Contract by him or her or by any subcontractor under him or her in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor.

1.5.3. Pursuant to the provision of Section 1770 of the Labor Code of the State of California, City has ascertained the general prevailing rate of wages which rate includes employer payments for health and welfare, vacation, pension and similar purposes) applicable to the work to be done, for straight time work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification, or type of workers concerned. Copies of the General Prevailing Wage Determination are on file in the office of the City Engineer and are available to the Contractor on request. The Contractor shall post the wage determination at the site of work in a prominent place where the workers can easily see it.

1.5.4.Citywill not recognize any claim for additional compensation because the Contractor has paid any rate in excess of the prevailing wage rate obtained from the City Engineer.

The possibility of wage increases is one of the elements to be considered by the Contractor in determining his or her bid and will not in any circumstances be considered as the basis for a claim against the City.

1.5.5.Travel andSubsistence Payments.

Contractor shall maketravel andsubsistence payments to each worker needed to execute the work in accordance with the requirements in Section 1773.8 of the Labor Code Chapter 880, Statutes of 1968).

1.5.6.Apprentices.

Attentionsdirectedotheprovisions in Sections 1777.5 Chapter 1411, Statutes of 1968) and 1777.6 of the California Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Contractor and any subcontractor under him or her shall comply with the requirements of said sections in the employment of apprentices.

Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.

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4 Copies of Labor Code Sections 1771 requiring prevailing wages), 1775 imposing penalties, including a 50 per day, per worker forfeiture, forfailure to pay prevailing wages), 1776 requiring contractor to maintain available for inspection certified payroll records), 1777.5 requiring certain apprenticeship programs), 1813 imposing penalties for failure to make records available for inspection) and 1815 requiring time and for overtime) are available at the Department of Industrial Relations website at http:// www.dir.ca.gov/

1.6CITYInspector. CITY may designate an architect, engineer, other design professional or other inspector Inspector") to supervise and/or inspect Contractor's performance of the Work.

The Inspector shall have no authority to change the Work, the compensation for performing the Work or the time for completing the Work without City's prior written approval. City shall notify the Contractor in writing, if it designates an Inspector.

1.7SiteConditions. Contractor acknowledges that it has inspected the work site and any improvements involving the Work and satisfied itself as to the conditions which can affect the Work or its cost. Contractor has not relied on any representation by CITY or its officers or employees as to the condition of the site or the houses or any condition that might affect the cost of performing this Agreement.

1.8NewProducts Required. All equipment, materials or fixtures furnished by Contractor under this Agreement shall be new and of the most suitable grade for the intended purpose, unless otherwise specifically provided.

1.9Compliance withLaws. The Contractor shall give all notices and comply with all applicable laws, ordinances, codes, rules and regulations. The Contractor shall secure and pay for all permits, fees, and licenses necessary for the proper execution and completion of the work.

1.10Protection ofSiteandImprovements. The Contractor shall preserve and protect the site, grounds and any involved improvements and shall not alter or damage any portion thereof, except as is absolutely necessary in order to perform the Work. The Contractor shall repair or replace, as directed by CITY, any property that it damages, looses or destroys in violation of this paragraph. Contractor shall assume full responsibility for maintaining the safety of the worksite in compliance with all applicable state and federal worker safety and protection laws and shall maintain the worksite in compliance with all such laws.

1.11Inspection ofWork. The Contractor shall ensure that the Work is available for inspection by CITY or its Inspector at all reasonable times and that no work is covered up or rendered incapable of inspection without prior notice to CITY or its Inspector and a reasonable opportunity for inspection. The presence or absence of an CITY inspector or the conduct of an inspection by CITY or its Inspector shall not relieve the Contractor from any contract requirement or compliance with Exhibit A.

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5 1.12Title. The Contractor warrants that it conveys full and complete title, free of all liens and encumbrances, to all materials, supplies, fixtures and equipment furnished to CITY under this Agreement and agrees to fully defend and indemnify CITY, its officers and employees, and the houses and homebuyers included in the Work from and against any claim, lien, charge, debt, cost, expense or liability arising from a breach of said warranty.

1.13Warranties. N/A] In addition to any other warranties in this contract, the Contractor warrants that the Work conforms to the contract requirements and is free of any defect in equipment, material or workmanship for a period of one year from the date of final acceptance of the Work by CITY. If CITY accepts any part of the Work before final acceptance of the entire Work, the warranty shall continue for the period of one year from the date of such partial acceptance. The Contractor shall remedy, at the Contractor' s expense, any failure to conform, or any defect. Initial if following sentence applies CITY shall retain N/A% of the Contract Amount to secure the Contractor' s warranty and shall remit the unused portion of that amount at the end of the warranty period. The time limit of this warranty shall not apply to any latent defects, or gross negligence or fraud on the part of the Contractor.

1.14. Extension ofTime.

Should any delays occur which the City may consider unavoidable, as herein defined, the Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to said delay or delays, beyond the time herein set forth, in which to complete this contract; and liquidated damages for delay shall not be charged against the Contractor by the City during an extension of time granted because of unavoidable delay or delays.

Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice delivered to the City within 15 days of the occurrence of the event giving rise to the claim.

Failure to file said written notice within the time specified shall constitute a waiver of said claim.

Notice of the full extent of the claim and all supporting data must be delivered to the City within 45 days of the occurrence unless the City specifies in writing a longer period. All claims for a time extension must be approved by the City and incorporated into a written change order.

1.15. Unfavorable Wather and Other Conditions.

During unfavorable weather and other conditions, the Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while these conditions remain, unless, by special means or precautions approved by the City, the Contractor shall be able to overcome them.

The Contractor shall be granted a time extension of one day for each unfavorable weather day that prevents him or her from placing concrete forms or placing and finishing concrete or asphalt

COU 2223 177
6 concrete. Such unfavorable weather day is defined as a rain day where precipitation prevents the contractor from performing the work more than four 4) continuous hours within the authorized work period or a temperature day where the ambient temperature is below that specified for the placement of materials associated with the controlling work item for more than four 4) continuous work hours of the authorized work period.

1.16. Saturday, Sunday, Holiday and Night Work.

No work shall be done between the hours of 6 p.m. and 7 a.m., nor on Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and protection of work already performed, or except in cases of absolute necessity and in any case only with the permission of the City.

It is understood, however, that night work may be established as a regular procedure by the Contractor if he or she first obtains the written permission of the City and that such permission may be revoked at any time by the City if the Contractor fails to maintain at night adequate force and equipment for reasonable prosecution and to justify inspection of the work.

1.17. HoursofLabor.

Eight 8) hours of labor shall constitute a legal day's work and the Contractor or any subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by him or her in the performance of the work under this contract, unless paying compensation for all hours worked in excess of eight 8) hours per day at not less than 1 times the basic rate of pay.

The Contractor shall forfeit to the City, as a penalty, the sum of twenty five dollars 25.00) for each workman employed in the execution of the contract by him or her or by any subcontractor, for each calendar day during which such laborer, workman, or mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810 to 1816, inclusive, Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the State of California and any acts amendatory thereof.

2. CONTRACT PRICE
The Contractor will be paid for performance of this Agreement time and materials plus subcontractors will be added as invoice plus 20%per rate sheet provided as Exhibit B.

3. PAYMENT OF CONTRACT PRICE

3.1 City authorizes McLarens to pay Contractor solely and directly for the completed work performed pursuant to this contract. All payments under this contract shall be made upon the presentation of certificates in writing to the City and shall show that the work covered by the payments has been done and the payments thereof are due in accordance with this contract. Within fifteen days of the City’s receipt of the certificate of payment, City shall review and forward

COU 2223 177
7 authorization for payment to McLarens for its review, approval, and payment to the Contractor.

If, for any reason, Customer receives a check from Insurance Company made payable to Customer, Customer agrees to pay West Coast Fire and Water immediately upon receipt of the check. In order to expedite payment to Contractor, Customer hereby appoints Contractor as attorney in fact, authorizing Contractor to endorse Customer’s name on Insurance Company checks or drafts, and to deposit insurance checks for the services provided in the amount invoiced.

4. INDEMNIFICATION AND INSURANCE.

4.1Indemnification. The Contractor shall do all of the work and furnish all labor, materials, tools and appliances, except as otherwise herein expressly stipulated, necessary or proper for performing and completing the work herein required in the manner and within the time herein specified. The mention of any specific duty or liability imposed upon the Contractor shall not be construed as a limitation or restriction of any general liability or duty imposed upon the Contractor by this contract, said reference to any specific duty or liability being made herein merely for the purpose of explanation.

The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of the Contractor for all damages to persons or to public or private property, arising from the Contractor' s execution of the work, shall not be lessened because of such general supervision.

Until the completion and final acceptance by the City of all the work under and implied by this contract, the work shall be under the Contractor' s responsible care and charge. The Contractor shall rebuild, repair, restore and make good all injuries, damages, re erections and repairs, occasioned or rendered necessary by causes of any nature whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as otherwise stipulated.

To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers, directors, agents, and employees from and against all claims, damages, losses and expenses including but not limited to attorneys' fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary private investigators arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense 1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, other than the work itself, including the loss of use resulting therefrom and 2) is caused in whole or in part by any act or omission of the Contractor, any subcontractor, or anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder, or by the negligence or omission of a party indemnified herein.

In any and all claims against the City or any of its agents or employees by any employee of the

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8 Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause negligence.

The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and the amount so paid for such damage shall be deducted from the money due the Contractor under this contract; or the whole or so much of the money due or to become due the Contractor under this contract as may be considered necessary by the City, shall be retained by the City until such suits or claims for damages shall have been settled or otherwise disposed of and satisfactory evidence to that effect furnished to the City.

4.2Insurance. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors.

4.2.1.MinimumScopeof Insurance
Coverage shall beatleast asbroads:

A. Insurance Services Office Commercial General Liability coverage Form No. CG 20 10 10 01 and Commercial General Liability Completed Operations Form No. CG 20 37 10 01).

B. Insurance Services Office form number CA 0001 Ed. 1/87) covering Automobile Liability, code 1 any auto).

C. Worker’s Compensation insurance as required by the State of California and Employer’s Liability Insurance.

4.2.2.MinimumLimitsofInsurance
Contractor shall maintain limits no less than:

A. General Liability: 1,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Insurance must be written on an occurrence

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9 basis.

B. Automobile Liability: 1,000,000 per accident for bodily injury and property damage. Insurance must be written on an occurrence basis.

C. Worker’s Compensation Employer’s Liability: 1,000,000 per accident for bodily injury or disease.

4.2.3.Deductibles andSelf insured Retentions
Any deductibles or self insured retentions must be declared to and approved by the City. The City may require the insurer to reduce or eliminate such deductibles or self insured retentions with respect to the City, its officers, officials, employees and volunteers; or the Contractor to provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses; or to approve the deductible without a guarantee.

4.2.4. REQUIRED Insurance Provisions
Proof of general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

A. The City, its officers, officials, employees, and volunteers are to be covered as ADDITIONAL INSURED with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment, furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance, or as a separate owner’s policy.

B. The workers’ compensation policy is to be endorsed with a waiver of subrogation.

The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. NOTE: You cannot be added as an additional insured on a workers’ compensation policy.

C. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of the Contractor’s insurance and shall not contribute with it.

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10 D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty 30) days’ prior written notice by certified mail, return receipt requested, has been given to the City.

E. Note: This protects the Contractor) Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision b) of Section 2782 of Civil Code.

5. TERMINATION.

ThisAgreement mayonlybeterminated byCity: 1)forbreach ofthe agreement; 2) because funds are no longer available to pay Contractor for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Contractor was retained.

City shall notify Contractor of any alleged breach of the agreement and of the action required to cure the breach. If Contractor fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Contractor. City shall pay the Contractor only for services performed and expenses incurred as of the effective termination date, unless terminated because the Contractor has failed to satisfactorily cure a breach after notice in which event City shall:
a.retainayamounts earned under theContract but not yet paid by City; b.takepossession ofall material and fixtures on the job site; c.havetheright tocomplete theWorkandrecover fromContractorany increased cost to complete the Work above the amounts that would have been paid to Contractor hereunder, together with any other damages suffered by City as a result of said breach.

6. MODIFICATION OF AGREEMENT.

Citymay, fromtimetotime, request changes intheWork, thetime to complete the work or the compensation to be paid for the Work. Such changes must be incorporated in written amendments to this Agreement. To be effective, all such changes as referred to in this section must be agreed upon in writing by both parties to this agreement.

7. ASSIGNMENT.

TheContractor shall not assign ayinterest inthisAgreement, and shall not transfer any

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11 interest in the same whether by assignment or novation), without the prior written consent of City.

8. APPLICATION OF LAWS.

Theparties hereby agree that all applicable Federal, Stateandlocal rules, regulations and guidelines not written into this Agreement shall hereby prevail during the period of this Agreement.

9. INDEPENDENT CONTRACTOR.

Itisheexpress intention oftheparties hereto that Contractor is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Contractor under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed.

ThoseprovisionsfthisAgreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and in terpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Contractor and City.

Contractor shall payll estimatedand actual federal and state income and self employment taxes that are due the state and federal government and shall furnish and pay worker' s compensa tion insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Contractor agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Contractor, including the legal costs associated with defending against any audit, claim, demand or law suit.

Contractor warrants andrepresents that iisaproperly licensedfor the work performed under this Agreement with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement.

10. GOVERNING LAW.

ThisAgreement shall begoverned byandconstrued inaccordance with the laws of the State of California and any legal action concerning the agreement must be filed and litigated in the proper court in Mendocino County, each party consenting to jurisdiction and venue of California state courts in Mendocino County.

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12 11. SEVERABILITY.

Ifanyprovision oftheAgreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way.

12. INTEGRATION.

ThisAgreement, including theexhibits attached hereto, contains the entire agreement among the parties and supersedes all prior and contemporaneous oral and written agreements, understandings, and representations among the parties. No amendments to this Agreement shall be binding unless executed in writing by all of the parties.

13. WAIVER.

Nowaiver ofanyoftheprovisionsfthisAgreement shall bedeemed, or shall constitute a waiver of any other provision, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver.

14. NOTICES.

Whenever notice, payment orother communication is required or permitted under this Agreement, it shall be deemed to have been given when personally delivered, emailed, or deposited in the United States mail with proper first class postage affixed thereto and addressed as follows:

CONTRACTOR CITY
Bridges Restoration, LLC City of Ukiah
dba West Coast Fire Water
5846 Live Oak Drive 300 Seminary Ave.

Kelseyville, CA 95451 Ukiah, CA. 95482
Email: lmartinez@westcoastfireandwater. com Email: [email protected] Either party may change the address to which notices must be sent by providing notice of that change as provided in this paragraph.

15. PARAGRAPH HEADINGS.

Theparagraph headings contained herein areforconvenience andreference only and are not intended to define or limit the scope of this agreement.

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13 16. EXECUTION OF AGREEMENT.

ThisAgreement maybeexecuted inuplicate originals, eachbearingthe original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument.

When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement.

WHEREFORE, theparties haveenteredthis Agreement on the date first written above.

CONTRACTOR CITYOFUKIAH
By: By:

Leonardo Martinez SageSangiacomo
Director ofLarge Loss CityManager
California Contractor' s License Number: 1036250
Department of Industrial Relations Registration Number: 1000040614 German

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14 EXHIBIT A SCOPE
The work is for any and all necessary cleaning and/or restoration services at 1350 Hastings Road, Ukiah, California, that are eligible expenses covered under Claim Number 002 059250 00.Q as approved by McLarens Insurance and the City of Ukiah. Any expenses not pre approved by McLarens Insurance and the City of Ukiah will be the sole responsibility of West Coast Fire and Water.

1 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
Insured: City of Ukiah Home: ( 707) 463-6233
Property: 1350 Hastings Rd
Ukiah, CA 95482
Estimator: Leo Martinez Business: ( 707) 245- 7017
E- mail: lmartinez@westcoastfireandw
ater.com
Position: Director Of Large Loss
Company: West Coast Fire and Water
Business: 3001 South State St #5
Ukiah, CA 95482
Claim Number: Policy Number: Type of Loss:< NONE>
Date of Loss: Date Received:

Date Inspected: Date Entered: 5/14/ 2020 9:00 AM
Price List: CAUK8X_ SEP22
Restoration/ Service/ Remodel
Estimate: T&MPRICING

EXHIBIT B

2 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T& MPRICING 3/24/2023 Page: 2
CODES
Main Level

REGULAR WAGE ( NON PREVAILING)

REGULAR WAGE

DESCRIPTION QTY UNIT PRICE TOTAL
NON PREVAILING WAGE RATE***

1. Skilled Labor 1.00 HR @ 75. 00 = 75. 00

2. Supervisor 1.00 HR @ 85.00 = 85.00

3. Project Manager 1.00 HR @ 100. 00 = 100. 00

4. Project Manager- large loss 1.00 HR @ 125. 00 = 125. 00

5. Project Estimator 1.00 HR @ 120.00 = 120.00

6. Skilled Biohazard Technician 1.00 HR @ 120. 00 = 120. 00

7. Biohazard Supervisor 1.00 HR @ 125.00 = 125.00

8. Health and Safety Officer 1.00 HR @ 75.00 = 75.00

9. Admin 1.00 HR @ 40. 00 = 40. 00
Overtime rates will be calculated as rates above x1.5

PREVAILING WAGE

DESCRIPTION QTY UNIT PRICE TOTAL
PREVAILING WAGE RATES***

10. Skilled Labor 1.00 HR @ 123. 00 = 123. 00

11. Supervisor 1.00 HR @ 135.00 = 135.00

12. Project Manager 1.00 HR @ 130.00 = 130.00

13. Project Manager- large loss 1.00 HR @ 140. 00 = 140. 00

14. Skilled Microbial Remediaton Technician 1.00 HR @ 133.00 = 133.00

15. Microbial Remediation Supervisor 1.00 HR @ 145. 00 = 145. 00

16. Skilled Biohazard Bloodborne Pathogen Technician 1.00 HR @ 143. 00 = 143. 00

17. Biohazard Bloodborne Pathogen Supervisor 1.00 HR @ 155.00 = 155.00

18. Health and Safety Officer 1.00 HR @ 140. 00 = 140. 00

19. Admin 1.00 HR @ 70. 00 = 70. 00

20. Resources Coordinator 1.00 HR @ 100.00 = 100.00
Overtime rates will be calculated as rates above x1. 5
MATERIALS Height: 8'

3 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T&MPRICING 3/24/2023 Page: 3

DESCRIPTION QTY UNIT PRICE TOTAL

21. 4 mil 10X100 1.00 RL @ 140. 00 = 140. 00

22. 4 mil 10X100 (fire resistant) 1.00 RL @ 160.00 = 160.00

23. 6 mil 10X100 1.00 RL @ 184.00 = 184.00

24. 6 mil 10X100 ( fire resistant) 1.00 RL @ 315. 00 = 315. 00

25. Absorbent 1.00 BG @ 20.00 = 20.00

26. Adhesive spray 1.00 EA @ 15. 00 = 15. 00

27. Air Neutralizer 1.00 EA @ 41. 00 = 41. 00

28. Bags clear bags ( pack of 50) 1.00 BX @ 43.00 = 43.00

29. Bags garbage ( pack of 32) 1.00 BX @ 51. 00 = 51. 00

30. HEPA vac debris bag 1.00 EA @ 30. 00 = 30. 00

31. Bio hazard bags (pack of 50) 1.00 BX @ 75.00 = 75.00

32. Booties ( pair) 1.00 EA @ 1.00 = 1.00

33. Botanical disinfectant 1.00 GL @ 95.00 = 95.00

34. Box Large 4.5 cubic feet 1.00 EA @ 8.00 = 8.00

35. Box Medium 3 cubic feet 1.00 EA @ 6.00 = 6.00

36. Box Small 1.5 cubic feet 1.00 EA @ 4.00 = 4.00

37. Box waredrobe 24X24X34 1.00 EA @ 23. 00 = 23. 00

38. Bubble wrap roll 1.00 RL @ 115. 00 = 115. 00

39. Carpet shield protector 200' 1.00 EA @ 114.00 = 114.00

40. Chemical sponges 1.00 EA @ 5.00 = 5.00

41. Cleaner glass 1.00 EA @ 15. 00 = 15. 00

42. Cleaner heavy duty degreaser 1.00 EA @ 65.00 = 65.00

43. Deoderizer for ducting 1.00 GL @ 47. 00 = 47. 00

44. Deoderizer smoke/ odor 1.00 GL @ 126. 00 = 126. 00

45. Deoderizer thermal fog 1.00 GL @ 168.00 = 168.00

46. Dry Ice 1.00 LB @ 10. 00 = 10. 00

47. Duct sealant 1.00 GL @ 70.00 = 70.00

48. Encapsulant smoke/odor 1.00 5G @ 450.00 = 450.00

49. Filter carbon 1000/ 1200 1.00 EA @ 100. 00 = 100. 00

50. Filter carbon 2000 1.00 EA @ 170.00 = 170.00

51. Filter carbon 500 1.00 EA @ 70. 00 = 70. 00

52. Filter HEPA 1000/ 1200 1.00 EA @ 254. 00 = 254. 00

53. Filter HEPA 2000 1.00 EA @ 294.00 = 294.00

54. Filter HEPA 500 1.00 EA @ 194. 00 = 194. 00

55. FIlter pad 1000/ 1200 1.00 EA @ 3.00 = 3.00

56. FIlter pad 2000 1.00 EA @ 3.00 = 3.00

57. Filter pad 500 1.00 EA @ 3.00 = 3.00

58. Filter pleated 2000 1.00 EA @ 20.00 = 20.00

59. Filter pleated 500 1.00 EA @ 16.00 = 16.00

60. Filter pleated 1000/ 1200 1.00 EA @ 18. 00 = 18. 00

4 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T&MPRICING 3/24/2023 Page: 4

CONTINUED - MATERIALS

DESCRIPTION QTY UNIT PRICE TOTAL

61. Filter respirator (pair) 1.00 EA @ 24.00 = 24.00

62. Filter respirator odor ( pair) 1.00 EA @ 66. 00 = 66. 00

63. Floor scraper blades 1.00 EA @ 2.00 = 2.00

64. Furniture blanket 1.00 DA @ 2.00 = 2.00

65. Furniture blocks 1.00 BX @ 81. 00 = 81. 00

66. Gloves disposable 1.00 BX @ 18.00 = 18.00

67. Lay flat 12" x500' 1.00 LF @ 1.00 = 1.00

68. Lay flat 18" x500' 1.00 LF @ 1.25 = 1.25

69. Lay flat 22"x500' 1.00 LF @ 1.50 = 1.50

70. Lay flat 24" x500' 1.00 LF @ 1.75 = 1.75

71. Lay flat 30"x500' 1.00 LF @ 2.00 = 2.00

72. Mop/mop head/bucket combo 1.00 EA @ 25.00 = 25.00

73. N-95 1.00 EA @ 5.00 = 5.00

74. Paint remover 1.00 GL @ 78.00 = 78.00

75. Paint plastic 10x100 2 mil 1.00 RL @ 48. 00 = 48. 00

76. Furniture polish 1.00 EA @ 23. 00 = 23. 00

77. Stainless steel polish 1.00 EA @ 14.00 = 14.00

78. Poly hanger T clips 1.00 EA @ 8.00 = 8.00

79. Rags white ( 60 pack) 1.00 BX @ 100. 00 = 100. 00

80. Ramboard 38" wide 100' 1.00 RL @ 205.00 = 205.00

81. Sand bag ( filled) 1.00 EA @ 40. 00 = 40. 00

82. Saw zawzall blades (metal) 1.00 EA @ 4.00 = 4.00

83. Saw zawzall blade (wood) 1.00 EA @ 5.00 = 5.00

84. Scouring sponges ( yellow or green) 1.00 EA @ 3.00 = 3.00

85. Shrink wrap 1.00 RL @ 66.00 = 66.00

86. Tacky mat ( set of 25) 1.00 EA @ 120. 00 = 120. 00

87. Caution tape 1.00 RL @ 34. 00 = 34. 00

88. Duct tape 1.00 RL @ 17.00 = 17.00

89. Packaging tape 1.00 RL @ 12. 00 = 12. 00

90. Painters tape 2" 1.00 RL @ 20. 00 = 20. 00

91. Painters tape 3" 1.00 RL @ 28.00 = 28.00

92. Tyvek suits ( blue) 1.00 EA @ 22. 00 = 22. 00

93. Tyvek suits ( white) 1.00 EA @ 20. 00 = 20. 00

94. Tyvek suits (yellow) 1.00 EA @ 24.00 = 24.00

5 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T& MPRICING 3/24/2023 Page: 5

CONTINUED - MATERIALS

DESCRIPTION QTY UNIT PRICE TOTAL

95. Water case ( 24 pack) 1.00 EA @ 24. 00 = 24. 00

96. Zipper ( 2 pack) 1.00 EA @ 30. 00 = 30. 00

97. Cleaner simple green 1.00 EA @ 43.00 = 43.00
SMALL TOOLS FEE OF 3% WILL BE APPLIED TO INVOICE ON LABOR ONLY**

EQUIPMENT

DESCRIPTION QTY UNIT PRICE TOTAL

98. Air compressor 1.00 DA @ 100. 00 = 100. 00

99. Air mover 1.00 DA @ 30.00 = 30.00
100. Air scrubber 1000/ 1200 CFM 1.00 DA @ 125. 00 = 125. 00 101. Air scrubber 2000 CFM 1.00 DA @ 150. 00 = 150. 00
102. Air scrubber 500 CFM 1.00 DA @ 80.00 = 80.00
103. Airless spray 1.00 DA @ 165. 00 = 165. 00
104. Dehumidifer large 110- 159 PPD 1.00 DA @ 175. 00 = 175. 00 105. Dehumidifer medium 70-109 PPD 1.00 DA @ 150.00 = 150.00 106. Dehumidifer small 69 PPD 1.00 DA @ 120. 00 = 120. 00 107. Desiccant dehumidifer 1,000-2,500 CFM 1.00 DA @ 710.00 = 710.00 108. Desiccant dehumidifer 10,000 CFM 1.00 DA @ 2,400.00 = 2,400.00 109. Desiccant dehumidifer 15, 000 CFM 1.00 DA @ 3,350. 00 = 3,350. 00 110. Desiccant dehumidifer 3,000-4,000 CFM 1.00 DA @ 1,200.00 = 1,200.00 111. Desiccant dehumidifer 5000 CFM 1.00 DA @ 1,500. 00 = 1,500. 00 112. Desiccant dehumidifer 7,500 CFM 1.00 DA @ 2,000. 00 = 2,000. 00 113. Dolly 1.00 DA @ 22.00 = 22.00
114. Dry ice blasting machine 1.00 DA @ 650. 00 = 650. 00 115. Extractor- portable 1.00 DA @ 140. 00 = 140. 00
116. Extractor- truck mount 1.00 DA @ 525.00 = 525.00
117. Generator 10 KW 1.00 DA @ 125. 00 = 125. 00
118. Generator 100 KW 1.00 DA @ 950. 00 = 950. 00
119. Generator 150 KW 1.00 DA @ 1,100.00 = 1,100.00
120. Generator 175 KW 1.00 DA @ 1,250. 00 = 1,250. 00
121. Generator 200 KW 1.00 DA @ 1,300.00 = 1,300.00

6 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T&MPRICING 3/24/2023 Page: 6

CONTINUED - EQUIPMENT

DESCRIPTION QTY UNIT PRICE TOTAL
122. Generator 250 KW 1.00 DA @ 1,450. 00 = 1,450. 00
123. Generator 30 KW 1.00 DA @ 370. 00 = 370. 00
124. Generator 300 KW 1.00 DA @ 1,650.00 = 1,650.00
125. Generator 400 KW 1.00 DA @ 2,450. 00 = 2,450. 00
126. Generator 5 KW 1.00 DA @ 95. 00 = 95. 00
127. Generator 50 KW 1.00 DA @ 600.00 = 600.00
128. Generator 75 KW 1.00 DA @ 750. 00 = 750. 00
129. Hydroxyl generator 1.00 DA @ 300. 00 = 300. 00
130. Moisture meter 1.00 DA @ 75.00 = 75.00
131. Ozone generator 1.00 DA @ 300. 00 = 300. 00
132. Passenger van 1.00 DA @ 195.00 = 195.00
133. Pick up tuck 1.00 DA @ 205.00 = 205.00
134. PPE harness and lanyard 1.00 DA @ 30. 00 = 30. 00
135. Pressure washer 1.00 DA @ 150.00 = 150.00
136. Respirator full face 1.00 DA @ 12. 00 = 12. 00
137. Respirator half face 1.00 DA @ 42. 00 = 42. 00
138. Scaffolding 1.00 EA @ 45.00 = 45.00
139. Spider box 1.00 DA @ 72. 00 = 72. 00
140. Spider box cables 100' 1.00 DA @ 62. 00 = 62. 00
141. Thermal camera 1.00 DA @ 175.00 = 175.00
142. Thermohygrometer 1.00 DA @ 70. 00 = 70. 00
143. Vaccum back pack 1.00 DA @ 95.00 = 95.00
144. Vaccum HEPA turtle 1.00 DA @ 95.00 = 95.00
145. Work light temporary lighting 1.00 DA @ 20. 00 = 20. 00 146. Workstation ( table, chair) 1.00 DA @ 50.00 = 50.00

VEHICLES

DESCRIPTION QTY UNIT PRICE TOTAL
147. Box truck small 1.00 DA @ 340.00 = 340.00
148. Box truck medium 1.00 DA @ 415. 00 = 415. 00
149. Box truck large 1.00 DA @ 510.00 = 510.00

7 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T&MPRICING 3/24/2023 Page: 7

CONTINUED - VEHICLES

DESCRIPTION QTY UNIT PRICE TOTAL
150. Cargo van 1.00 DA @ 250.00 = 250.00
151. Dump truck ( does not include dump fees) 1.00 DA @ 600. 00 = 600. 00 152. Dump trailer (does not include dump fees) 1.00 DA @ 120.00 = 120.00 153. Catastrophe trailer 1.00 DA @ 600. 00 = 600. 00
Grand Total Areas:
384. 00 SF Walls 144. 00 SF Ceiling Ceiling528. 00 SF Walls and 144. 00 SF Floor 16. 00 SY Flooring 48. 00 LF Floor Perimeter

0.00 SF Long Wall 0.00 SF Short Wall 48.00 LF Ceil. Perimeter 144. 00 Floor Area 160. 44 Total Area 384. 00 Interior Wall Area 456.00 Exterior Wall Area 50.67 Exterior Perimeter of
Walls

0.00 Surface Area 0.00 Number of Squares 0.00 Total Perimeter Length

0.00 Total Ridge Length 0.00 Total Hip Length
Coverage Item Total % ACV Total %
Dwelling 29, 954. 00 79. 77% 29, 954. 00 79. 77%
Other Structures 0.00 0.00% 0.00 0.00%
Contents 7,594. 50 20. 23% 7,594. 50 20. 23%
Total 37,548.50 100.00% 37,548.50 100.00%

8 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T&MPRICING 3/24/2023 Page: 8
Summary for Dwelling
Line Item Total 29,954.00
Replacement Cost Value $ 29, 954. 00
Net Claim $ 29, 954. 00
Leo Martinez
Director Of Large Loss

9 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T&MPRICING 3/24/2023 Page: 9
Summary for Contents
Line Item Total 7,594.50
Replacement Cost Value $ 7,594. 50
Net Claim $ 7,594. 50
Leo Martinez
Director Of Large Loss

10 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T&MPRICING 3/24/2023 Page: 10
Recap by Room
Estimate: CODES
Area: Main Level
Area: REGULAR WAGE ( NON PREVAILING)
REGULAR WAGE 865. 00 2.30%
Coverage: Dwelling 100. 00% = 865. 00
Area Subtotal: REGULAR WAGE ( NON PREVAILING) 865. 00 2.30% Coverage: Dwelling 100. 00% = 865. 00
PREVAILING WAGE 1,414. 00 3.77%
Coverage: Dwelling 100.00% = 1,414.00
MATERIALS 4,759. 50 12. 68%
Coverage: Contents 100. 00% = 4,759. 50
EQUIPMENT 27, 675. 00 73. 70%
Coverage: Dwelling 100. 00% = 27, 675. 00
VEHICLES 2,835. 00 7.55%
Coverage: Contents 100.00% = 2,835.00
Area Subtotal: Main Level 37, 548. 50 100. 00%
Coverage: Dwelling 79. 77% = 29, 954. 00
Coverage: Contents 20. 23% = 7,594. 50
Subtotal of Areas 37, 548. 50 100. 00%
Coverage: Dwelling 79.77% = 29,954.00
Coverage: Contents 20. 23% = 7,594. 50
Total 37, 548. 50 100. 00%

11 West Coast Fire and Water
5846 Live Oak Dr. # 1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater. com
T&MPRICING 3/24/2023 Page: 11
Recap by Category
Items Total %
CONT: PACKING, HANDLNG, STORAGE 2,835. 00 7.55%
Coverage: Contents @ 100. 00% = 2,835. 00
LABOR ONLY 2,279.00 6.07%
Coverage: Dwelling @ 100.00% = 2,279.00
USER DEFINED ITEMS 4,759. 50 12. 68%
Coverage: Contents @ 100. 00% = 4,759. 50
WATER EXTRACTION & REMEDIATION 27,675.00 73.70%
Coverage: Dwelling @ 100.00% = 27,675.00
Subtotal 37, 548. 50 100. 00%

12 T&MPRICING 3/24/2023 Page: 12
Main Level

MATERIALSMATERIALS
Main Level
12'
12' 8"
12 12
8

Agenda Item No: 13.b.

MEETING DATE/TIME: 11/1/2023

ITEM NO: 2023-3146

AGENDA SUMMARY REPORT
SUBJECT: Receive Presentation and Approve an Update to the City-approved SB 743 Implementation Policy to Include Assessments of the Effects of Multimodal Networks; and Possibly Direct Staff to Draft an Ordinance Implementing the Updated Policy.

DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director PRESENTER: Craig Schlatter, Community Development
Director; Colin Burgett and Todd Tregenza, GHD
ATTACHMENTS:

1. Ukiah SB-743 Methodology-10.3.22 GHD memo

2. Ukiah SB-743 Methodology updated 9.11.23 GHD memo
Summary: Council will receive a presentation from mobility consultant GHD on their work to develop an updated SB 743 implementation policy to include assessments of the effects of multimodal networks on Vehicle Miles Traveled (VMT). Council will also consider approving an update to the City's approved SB 743 implementation policy and directing Staff to prepare an ordinance to implement this updated policy.

Background: On October 5, 2022, as a component of the 2040 General Plan Update project, Council approved a "baseline methodology" and thresholds proposed in a technical memorandum (Attachment 1) prepared by GHD, the City's mobility consultant. As noted by Staff and GHD in the 10-5-22 presentation, the recommendations provided a "99% solution," meaning that the methodology and thresholds proposed were expected to be appropriate for 99% of future projects in Ukiah. Staff also noted that a "100% solution," which would require expansion of the SB 743 methodology to include multimodal networks and acceptable mitigation options, was possible but would need additional research and analysis. In addition to approving the baseline methodology and thresholds proposed in the Technical Memorandum, Council directed Staff to return with a scope of work and possible contract amendment to pursue the 100% solution.

The scope of work and contract amendment were approved by Council on November 2, 2022, and GHD has spent the last several months preparing this update.

Discussion: On September 11, 2023, GHD issued a draft technical memorandum (Attachment 2). As noted within the memorandum, "the methodology and guidance presented herein has been developed for use by the City in establishing an interim ordinance for updating the City Council-approved SB 743 implementation policy to include assessments of the effects of multimodal networks." The draft memo notes a number of practical advantages within the proposed updated methodology, including:
1) "ease of use" for staff in evaluating projects; 2) "nuanced, informative results" that inform staff of the underlying cause of VMT for specific projects; and 3) "appropriate scale," that both reflects Ukiah's attributes as a regional economic hub and as a compact, walkable/bikable city.

The draft memo also notes limitations to the methodology, two of which include being limited to evaluating land use development projects and the limited effect of the methodology when considering certain bicycle improvements. The other two limitations discussed are not expected to cause much difficulty in analysis due to Ukiah being a smaller, rural jurisdiction (for which the methodology has been principally designed).

Staff recommends Council receive the presentation from GHD and approve an update to the City-approved SB 743 implementation policy. To enact this policy, Staff also recommends Council direct Staff to draft an implementing ordinance for Council's future consideration.

Recommended Action: Receive presentation and approve an update to the City's approved SB 743 implementation policy to include assessments of the effects of multimodal networks; and direct Staff to prepare a draft ordinance to implement the updated policy.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 31523100.52100.18186: $21,525
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Advanced Planning Fund
PREVIOUS CONTRACT/PURCHASE ORDER NO.: C#1819190
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): 2b – Encourage active transportation as a viable alternative to automobiles. 6c – Ensure that climate responsibility is integrated throughout the City’s departments and operations.

GENERAL PLAN ELEMENTS (GP):GP-A3 - Mobility Element; GP-A5 - Environment and Sustainability Element

Technical Memorandum
The Power of Commitment
11196303 1
October 3, 2022
To Craig Schlatter, City of Ukiah Contact
No.
(707) 463-6219
Copy to Jim Harnish, Mintier Harnish Email [email protected] From Colin Burgett Project No. 11196303
Project
Name
City of Ukiah General Plan Update
Subject SB-743 Methodology
This memorandum augments the prior memorandum provided by GHD (dated September 15, 2022) concerning the proposed SB-743 methodology with the following additional information relevant to upcoming discussions concerning the proposed SB-743 methodology:
x Comparison of the citywide land use diversity score with the regional rate for Mendocino County; x Screening threshold recommendations by type of project; and x Example application of the proposed diversity index methodology to hypothetical projects on the edges of Ukiah.

1. Comparison with Countywide Land Use Diversity
Table 1 provides a comparison of the existing citywide and countywide land use diversity scores, based on the distribution and proximity of households, retail and non-retails. The diversity score ranges from 0.00 to

1.00, with lower scores (close to 0.00) representing diverse conditions, and higher scores (closer to 1.00) representing less diverse conditions.

As shown, under existing conditions, the Countywide diversity index is 0.50, while the City of Ukiah score is

0.30, indicating that the diversity of land uses in Ukiah that is superior to the Countywide average. This reflects the fact that a large portion of Ukiah residents live relatively close to work and/or local services, generating lower rates of vehicle miles traveled (VMT).

Table 1: Land Use Diversity Score (City & County)
Note: The diversity score ranges from 0.00 to 1.00, with lower scores (close to 0.00) representing diverse conditions, and higher scores (closer to 1.00) representing less diverse conditions.

Area Existing Total Land Use
Diversity Score
City of Ukiah 0.30
Mendocino County 0.50
Attachment 1

11196303 2

2. Screening Recommendations
Local agencies may identify screening thresholds to quickly identify when a project should be expected to cause a less-than-significant impact without conducting a detailed study. The screening thresholds may be based on characteristics including project size, location, transit availability or provision of affordable housing, consistent with guidance provided by the Governor’s Office of Planning and Research (OPR).

Table 2 summarizes recommended screening thresholds by project type. Taking into account the unique travel characteristics of Ukiah, all residential projects in Ukiah could be screened from further analysis as recommended below, because (1) residences located in Ukiah generate low rates of home-based VMT per Capita compared to the rest of Mendocino County (roughly half the Countywide average based on the Mendocino COG travel demand model) given greater proximity to jobs and services; and (2) Ukiah has a jobs/housing imbalance, with an excess of jobs relative to the number of households, that results in most Ukiah jobs being filled by non-resident commuters; therefore the provision of housing projects in Ukiah would increase the likelihood that that a larger portion of workers employed in Ukiah may also reside in Ukiah, thus reducing VMT given shorter commute lengths.

Table 2: Screening Recommendations
Type of Project Recommended Screening Thresholds for City of Ukiah Small Projects Projects that meet the existing CEQA categorical exemptions: Class 1 exemption, for small expansions of existing uses, and Class 3, for new small projects, as specified in CEQA Guidelines §15301 and §15303
Residential Uses Residential1 projects.

Employment Uses2 in Areas with
a Diverse Mix of Land Uses
Proposed employment uses in zones with a total diversity score at least 4% better than the Countywide average.

Local-serving Retail Neighborhood shopping centers3 with a total gross leasable area of up to 125,000 square feet, with multiple tenants typically anchored by a supermarket or drugstore; and single tenant local-serving retail projects of 50,000 sq. ft. or less.

Projects in Proximity to Major
Transit Stops
Projects within one-half (0.5) mile of a transit stop with 15 minute or less headways, unless the project has a Floor Area Ratio (FAR) of less than 0.75, reduces the supply of affordable housing, or includes more parking than required under the zoning code.

Transportation Projects Roadway, transit, bicycle, and pedestrian projects that do not lead to a measurable increase in vehicle travel.
1 All residential projects in Ukiah may be expected to result in less than significant transportation impacts relevant to VMT and SB-743, because ( (1) residences located in Ukiah generate low rates of home-based VMT per Capita compared to the rest of Mendocino County (roughly half the Countywide average based on the Mendocino COG travel demand model) given greater proximity to jobs and services; and (2) Ukiah has a jobs/housing imbalance, with an excess of jobs relative to the number of households that results in most Ukiah jobs being filled by non-resident commuters; therefore the provision of housing in Ukiah would increase the likelihood that that a larger portion of workers employed in Ukiah may also reside in Ukiah, thus reducing VMT given shorter commute lengths. 2 The screening threshold for employment uses would be applicable to proposed commercial land uses in which most daily trips would be generated by employees (not customers), such as proposed office projects. 3 Neighborhood shopping centers of up to 125,000 square feet as defined by the International Council of Shopping Centers (ICSC) U.S. Shopping Center Classification and Characteristics, provide 30,000 to 125,000 square feet of gross leasable area, typically anchored by a supermarket and/or large drugstore with a trade area of 3 miles or less.

11196303 3

3. Hypothetical Projects at Edge Locations
In response to questions about the likely impacts for potential projects at “edge locations” near the City limits, in areas that are currently undeveloped, several hypothetical projects were considered as examples for upcoming discussion. Table 3 summarizes the potential impact findings, based on the comparing the diversity score for the Project area (Hex Zone) with the Countywide average. The diversity score for individual Hex zones takes into account the land use diversity of adjacent Hex zones. The methodology for assessing interconnectivity between adjacent Hex zones may also be refined for Ukiah to further incorporate multi-modal characteristics and travel amenities. Figure 1 shows the Hex Zone locations.

Table 3: Hypothetical Projects at Edge Locations
Hypothetical
Project
Location
(Hex Zone)
Total Diversity Score for
Project Zone Potential Impact Finding based
on Comparison with Countywide
average4
No Existing
Existing
plus
Project
1 Industrial near
North edge of
Ukiah
492 N/A
(undeveloped) 0.23 Less than significant
2 Retail
>150,000 sq ft
near South
edge of Ukiah
181 0.87 0.93
Significant requiring mitigation(s).

For projects requiring mitigations:
mitigation options specific to the
City of Ukiah could be identified as
this analysis methodology is
refined further. Potential
mitigations could include provision
of multi-modal improvements (such
as potential connections to a
planned bicycle/pedestrian path
along Airport Road that will
connect the South edge of Ukiah
with downtown).
4 Project impacts would be considered less than significant if the total diversity score for the project zone under Existing plus Project conditions would be at least 4% lower than the Countywide average of 0.50

86 87
110
111
112
133 134 135
136
157
158
159
174 175 176 180 181 182
198 199 200 203 204 205
206
220 221 222
223
224 225 226
227
228
229
230
245 246 247 248 249 250
251
252
253
254 255
268 269 270 271 272 273
274 275 276 277 278
280
296 297 298
299 300 301
302 303
304 305
319 320
321 322 323
324
325
326
327 328
344 345
346 347 348
349
350
351
368
369 370 371
372 373 374
392
393 394
395
396
397 398 399 400
416
417 418
419
420 421 422
441 442 443 444 445
446
447
450
467
468
469 470
473
492
493
494
450
473
Legend
Total Diversity
0 - .1
.11 - .2
.21 - 30
.31 - .4

0.41 - 0.5

0.51 - 0.6

0.61 - 0.7

0.71 - 0.8

0.81 - 0.9

0.91 - 1
Total Trips
Trips
0 3,245
6,490
9,735
Annexation Areas
City Limits
Highway
Roads
FIGURE 
Date 09/19/2022
Revision No. -
CITY OF UKIAH Project No. 11196303
GENERAL PLAN UPDATE 2040
+EX ZON(/2&$7,216 Map Projection: Lambert Conformal Conic Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx Data source: City Boundary, Annexation Area: Mintier Harnish, 2022. World Imagery: Earthstar GeographicsCreated by: pthornton Print date: 19 Sep 2022 - 11:49
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This Technical Memorandum is provided to foster internal discussion in relation to technical matters associated with the subject and does not represent a final approved position on any matter.

The Power of Commitment
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Technical Memorandum
September 11, 2023
To Craig Schlatter, City of Ukiah, GHD Contact No. +1 916 245-4226 Copy to Todd Tregenza, GHD; Colin Burgett,
GHD
Email [email protected]
From Don Hubbard, TE, AICP; Paige Peel,
GHD
Project No. 11196303
Project Name City of Ukiah General Plan Update
Subject VMT Option 2 Smart Growth Index: Expanding SB-743 Approach to Include Multimodal Networks

1. Introduction
Building upon the methodology approved by the City of Ukiah’s City Council to establish a transportation impact framework consistent with SB 743 and current CEQA guidelines, this memorandum describes the proposed methodology for including an additional component to consider multimodal networks within the City. Limitations of the proposed methodology, and initial findings are presented herein. The methodology and guidance presented herein has been developed for use by the City in establishing an interim ordinance for updating the City Council-approved SB 743 implementation policy to include assessments of the effects of multimodal networks.

1.1 The VMT Problem
Assembly Bill (AB) 32, or Global Warming Solutions Act of 2006, set the State of California’s first greenhouse gas emission (GHG) target which called on the state to reduce emissions to 1990 levels by 2020, and required the California Air Resources Board (CARB) to develop regulations and scoping plans to meet the state’s GHG reduction goals. In 2016, SB 32 expanded upon AB 32 and set the goal of achieving a 40 percent reduction in emissions from 2020 levels.

The transportation sector has long been the single largest source of carbon pollution in the state. In 2020, the transportation sector accounted for 36.8% percent of the state’s GHG emissions. Of the emissions associated with the transportation sector, 69.3% is associated with single passenger vehicle use. Single passenger vehicle use alone is thus responsible for 25.5% of the State’s total emissions. An additional 8.8 percent of the State’s total emissions are associated with heavy vehicles, meaning that on-road vehicle use accounts for 34.3 percent of the State’s total GHG emissions.1
1 California Air Resources Board (2022). California Greenhouse Gas Emission Inventory - 2022 Edition. Data available at:
https://ww3.arb.ca.gov/cc/inventory/data/data.htm
Attachment 2

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1.2 SB 743 as a Response
SB-743 gives lead agencies broad discretion over analytical methodologies. CEQA Guidelines §15064.3(b)(4), which is new with SB-743, reads:
“Methodology. A lead agency has discretion to choose the most appropriate methodology to evaluate a project’s vehicle miles traveled, including whether to express the change in absolute terms, per capita, per household or in any other measure. A lead agency may use models to estimate a project’s vehicle miles traveled, and may revise those estimates to reflect professional judgment based on substantial evidence. Any assumptions used to estimate vehicle miles traveled and any revisions to model outputs should be documented and explained in the environmental document prepared for the project. The standard of adequacy in Section 15151 shall apply to the analysis described in this section.”
No particular methodology or metric is mandated; the choice is left to the lead agency. In making this choice, an agency should bear in mind what sort of criteria the legislature had in mind for determining the significance of transportation impacts goals of SB-743. These were expressed in PRC §21099(b)(1), “Those criteria shall promote the reduction of greenhouse gas emissions, the development of multimodal transportation networks, and a diversity of land uses.” Previous research has shown that a neighborhood’s environment affects travel behavior and further research has quantified the effects of smart growth practices on travel behavior. 2 This was done as part of the Sacramento Area Council of Governments (SACOG) Blueprint Project – the ground-breaking study of how smart growth policies could lead to reductions in vehicle-miles traveled (VMT). The Blueprint Project represented a sea change in how transportation impacts were analyzed, because it demonstrated that conventional travel demand models have inherent blind spots that make them insensitive to the effects of residential and employment density, neighborhood design, and a diversity of land uses in close proximity to one another (the 3 D’s). It went a step further and developed procedures external to a traffic model to forecast the effects of the 3 Ds on travel behavior. This work won a host of awards including US-EPA’s National Award for Smart Growth Achievement, FHWA’s Transportation Planning Excellence Award, the American Institute of Architects’ Presidential Citation, and AMPO’s National Award for Outstanding Achievement in Metropolitan Transportation Planning. The methodology described in this memorandum is largely based on the research born of The Sacramento Blueprint Project, as well as methodologies for accessing multimodal network quality and connectivity and studies of key deterrents to active transportation use.

2. Methodology
Design Parameters
In setting out to design a tool to replace traditional travel demand modeling for SB-743 analysis, our team kept these key design parameters in mind:
• The tool must be capable of analyzing and measuring the components of SB-743’s description of impact criteria, namely: “Those criteria shall promote the reduction of greenhouse gas emissions, the development of multimodal transportation networks, and a diversity of land uses.” (PRC§ 21099(b)(1)) • The tool should provide useful information beyond what can be obtained using a travel demand model alone.
• The tool must be of practicable use in-house by agency staff with limited resources. So:
o The tool should use data that is readily available.
2 Making Travel Models Sensitive to Smart Growth Characteristics, D. Hubbard and G. Walters, 2006.

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o It should be possible to input the background data once (the initial set-up by consultants) and thereafter only need input data for the project being analyzed (by agency staff).3 o The tool should work on software already available to most planning and public works departments in California, rather than on specialized modeling software. o Run times should be relatively short—minutes rather than hours. o It should be easy to use; ideally staff can learn it in the course of a single afternoon.

While input calculations are derived from a series of GIS-based analysis steps, the need for quantitative analysis on widely available software led to the decision to use a spreadsheet-based tool. The next section describes the characteristics of the tool developed and the associated methodology.

2.1 Analysis Steps
The base methodology employed in this analysis consists of determining the land use characteristics of each neighborhood and then assessing the potential for interacting with complementary land uses through non-auto trips.

Data shows that when housing is in close proximity to retail and service uses people will walk or bike to those uses at least some of the time, and even if they drive the trips will be short (i.e., low VMT trips). Similarly, the likelihood of people walking or biking to work, rather than driving, depends on the distance between their homes and workplaces. So, measures of proximity are also measures of the potential for VMT reduction.

The steps in the methodology are shown in Figure 1. Note that Figure 1 is provided following Section 2.1, while the remaining figures referred to in this memorandum are provided at the end of the document.

These steps are:

Calculating Land Use Data
1) The study area, the city of Ukiah and its vicinity, were divided into hexagons. The size of the hexagons was based on survey data of typical distances for walking trips by Americans. The idea being that land uses in a given hexagon would be within comfortable walking distance of complementary land uses in the six adjacent hexagons.
2) The existing land uses in each hexagon were then grouped into three categories as follows:
• Residential, measured in households.
• Retail, measured in jobs. This category includes services such as banking and beauty salons that typically attract more trips by customers than commute trips by employees. • Non-retail, also measured in jobs. This includes office, industrial, and agricultural jobs where the majority of trips are made by employees rather than customers.

Figure 2, Figure 3, and Figure 4 show the existing distribution of households, retail jobs, and non-retail jobs in Ukiah, respectively.
3) GIS software was used to identify the 6 hexagons adjacent to every hexagon in the study area.

Accounting for Biking Opportunities
Bicycling is not currently a widely used mode in Ukiah4. Nevertheless, it is useful to have it represented in the tool so that the effects of improved bicycle infrastructure can be evaluated. This may include projects done as mitigations for other projects that have significant VMT impacts. The effect of biking is to geographically extend 3 Background data may need to be periodically updated in the future, if the background data inputs become outdated based on local or regional residential or employment growth. This can be done in GIS at the parcel level and editing the input data, or by identifying the hexagon zones in which growth has occurred and applying a growth factor as appropriate. This may require assistance from a consultant, depending on the technical capacity and/or access to software of the involved City staff. 4 The American Community Survey found that only 0.7% of commute trips were made by bicycle.

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a person’s ability to travel without driving. However, this is limited by the fact that only a fraction of people are willing to travel by bicycle, and they will only bike if the route is relatively safe and comfortable.

To assess multimodal network quality and connectivity and identify the routes that are most likely to be perceived as safe and comfortable within the City of Ukiah, a Bicycle Level of Traffic Stress (LTS) was completed. The BLTS analysis completed as part of this proposed methodology employs the level of traffic stress methodology described in the Oregon Department of Transportation (ODOT) “Analysis Procedures Manual Version 2, Chapter 14, Multimodal Analysis,” (October 2020), which is based on based on the paper, Low Stress Bicycling and Network Connectivity, Report 11-19, published by the Mineta Transportation Institute (MTI) (May 2012). The LTS methodology as reported by ODOT’s latest Multimodal Analysis Procedure Manual includes updates to the methodology that was originally published by MTI. The updated methodology includes analysis criteria for new bicycle facility types that have become more popularly used since the original report was published and considers additional infrastructure types not analyzed under the original MTI methodological approach.

The LTS methodology considers a variety of roadway infrastructure characteristics including but not limited to the following: number of travel lanes (i.e., road width), posted/prevailing speed, roadway functional classification or Average Daily Traffic (ADT), and degree of separation from the roadway. The LTS analysis was completed at the City-level for the existing and proposed bicycle networks, as well as the county-wide-level for comparison purposes and developing thresholds of significance.

Using the results of the level of traffic stress analysis, the hexagons connected via the low-stress network (facilities scored as LTS 1 or 2) were identified for each source hexagon.

These factors are incorporated into the next steps in the diversity indices methodology as described below:
4) The hexagons that any given hexagon’s land uses can interact with were extended to include nonadjacent hexes that are connected by a path along the low-stress network. For example, in Figure 5 shows that six non-adjacent hexagons are accessible from hex zone 9004 via the low-stress bicycle network.
5) The land uses in these additional hexagons were then added to the land uses interacting with the land uses in Hex 9004. However, the land uses in the low-stress neighbors were treated as less accessible than the land uses in the adjacent hexagons. A factor of 0.56 was applied to reduce the effect of nonadjacent homes and jobs. In other words, if there were 100 retail jobs in the low-stress neighboring hexes, they would be treated as equivalent to 56 jobs in a hexagon connected via the low-stress network.

The 0.56 factor came from research5 that found that:
“A majority (56%) of the region’s population fit in the Interested but Concerned category – thought to be the key target market for increasing cycling for transportation. The analysis indicates that reducing traffic speeds and increasing separation between bicycles and motor vehicles, such as through cycle tracks, may increase levels of comfort and cycling rates.” Computing Diversity Indicators
6) The land uses in each hexagon are then combined with the land uses in the six adjacent hexes, and the land uses accessible through the low-stress bicycle network, to represent the diversity of land uses available within walking and biking distance to people in the hexagon. 7) The potential for interaction with complementary land uses was then estimated using three diversity indices, each representing a different type of transaction:
• Jobs/Housing Diversity, which represents a person’s ability to walk to their place of employment. In traffic forecasting this type of trip is termed a home-based work (HBW) trip. 5 Four Types of Cyclists? Examining a Typology to Better Understand Bicycling Behavior and Potential, Dill and McNeil, 2012.

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• Retail/Housing Diversity, which represents a person’s ability to walk for shopping trips. In traffic forecasting this type of trip is termed a home-based other (HBO) trip. • Job/Mix Diversity, which represents the interaction between retail and non-retail uses. For example, office workers walking to nearby restaurants or coffee shops. In traffic forecasting this type of trip is termed a non-home-based work (NHB) trip.

The formulas for these indices are as follows:

Jobs/Housing Diversity =1-[(b*HHs-EMP)/(b*HHs + EMP)]
Jobmix Diversity = 1-[(c*REMP-NEMP)/(c*REMP + NEMP)]
Retail/Housing Diversity = 1-[(b*HHs-REMP)/(b*HHs + REMP)] Where:

HH = Number of households
REMP = Number of Retail and Service Jobs
NEMP = Number of Non-Retail Jobs
EMP = Total number of jobs (i.e., REMP + NEMP)
b = total regional employment / total regional households c = total regional non-retail jobs / total regional retail jobs d = total regional retail/service employment / total regional households These formulas produce scores for individual hexagons that range from -1 to 1, with a score of 0 indicating an ideal mix of land uses and scores of -1 and 1 indicating that only one of the land uses is present.

The ideal mix of land uses, found in the formulas as “a”, “b”, and “c”, was determined from the countywide mix of the three land use types. The rationale for this is the fact that land uses tend to balance when viewed over a large area. For example, government jobs may be concentrated in one area and industrial jobs in another, while residences and shops are distributed among various other communities, but when taken as a whole the housing, retail, and non-retail uses in a region tend to occur in the correct proportions for that particular type of region. 8) The scores for the three types of diversity were then mapped out. These maps can be used by City staff to identify which parts of the city have a good balance of land uses and which might benefit from zoning that would promote a better mixing of land uses.

Computing Citywide Score
9) For some purposes, such as evaluating general plan alternatives, it is useful to be able to compute a combined diversity score for the study area as a whole. The first step in doing this is to convert the diversity scores from the -1 to 1 range used in the scores for individual hexagons into their absolute values, with 0 again indicating a perfect mix of uses and 1 indicating no mix at all (i.e., a single land use type). If this were not done, then the scores of, say, over-retailed and under-retailed neighborhoods in different parts of the city would cancel each other out, when in fact both have a poor land use balance.
10) The three types of diversity are not equally important for every hexagon because the number of HBW, HBO, and NHB trips depends on the land uses in the hex. The table below shows the number of trips of each type generated by each of the three land use categories:

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Table 1: Trip Generation Rates by Trip Purpose
Trip Purpose
Trip Generation Rate
Household Retail Job Non-Retail
Job
Home-Based Work 2.2 1.2 1.7
Non-Home-Based 1.0 8.1 1.9
Home-Based Other 5.9 8.2 0.8
Total 9.0 17.5 4.4
11) The land uses for each hex are then multiplied by the trip generation rates and used to compute the percentage of total trips in each trip category.
12) The three individual scores for each hexagon are then combined into an individual score for each hexagon using the trip types as weighting.
13) The scores for the individual hexagons are then combined using the number of trips generated by the hex to weight their contribution to the city-wide score. Note that this means that the inclusion of vacant hexagons outside of the city will have no effect on the outcome; they generate no trips and so their scores will be weighted at zero.

Computing Countywide Score
Using the same methodological steps above, the existing countywide score was computed to compare against the existing citywide score to aid in establishing thresholds of significance.

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Figure 1: Methodology Flowchart
Key
Divide Analysis
Area into
Hexagons
Retail/Housing
Households
Retail Jobs
Non-Retail
Jobs for each
Hexagon
Aggregate Land Uses in each Hexagon, its Adjacent Hexagons, and the Hexagons Accessible via the Low-Stress Bicycle Network
JobMix Diversity
Compute
Jobs/Housing
Diversity
NonHome-Based
Home-BasedOther
Home-Based Work
Trip-Gen Rate by
Land Use
NonHome-Based
Home-BasedOther
Total Home-Based
Work Trips for
each Hex
Weighting for
each Hexagon
1 2
7 Retail/Housing
JobMix Diversity
Jobs/Housing
Diversity Map
Retail/Housing
JobMix Diversity
Absolute Values
of Jobs/Housing
Diversity by Hex
Combined City-Wide
Diversity Score
6 13
GIS Task
Computation
Data from Research
Output
Low-Stress
Bicycle
Network
Identify LowStress
Neighbors
Identify
Adjacent
Hexagons
Land Uses in Low-Stress
Neighboring Hexes
Land Uses in
Adjacent Hexagons Bicycle Use
Reduction Factor
4 3
5 8 9
10 11
12

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2.2 Advantages of the Methodology
This methodology offers a number of practical advantages:
a) Ease of Use: It does not require expensive software and special training to use, as is the case with most traffic models. City staff can evaluate projects using the Excel program already found on their computers.
b) Nuanced, Informative Results: Unlike other methodologies, whose output is a just a number saying the VMT is high or low, this methodology provides a clear indication of the underlying causes of high or low auto use. For example, it might show the analyst that a proposed housing project is in a location that lacks local shopping opportunities and might be improved with the addition of locally serving retail. c) Appropriate Scale: While this methodology cannot substitute for a convention traffic model for forecasting over large geographic areas (entire counties), it is likely to provide a more accurate representation of travel behavior in a small town than is possible with a conventional model. This is because traffic models incorporate certain necessary simplifications, such as centroid connectors and frictionless intersections, that are inconsequential when forecasting long trips but are highly distorting when forecasting trip-making over small areas. With a total area of less than 5 square miles, Ukiah is the sort of compact, walkable city better suited to a proximity-based model than a trip-based model.

2.3 Limitations of the Methodology
As is the case with any tool, there are situations where the smart growth score is useful and other situations where it either cannot be used or where some other methodology might be better suited to the task. The main limitations to the tool are:
• It can only be used to analyze land development projects. Transportation projects require a different analytical methodology.
• It was designed for use in analyzing smaller jurisdictions that are not part of a large, contiguous urban area. In small, relatively isolated towns trips tend to be either long, to another jurisdiction, or short, within the jurisdiction. In such circumstances a focus on balancing land uses within the jurisdiction can reduce the longer trips by substituting local destinations in place of more distant ones. Moreover, the short distances within the jurisdiction create the potential for a significant percentage of trips to be made by non-auto modes. Conversely, a city that is part of a large contiguous urban area is likely to have a lot of medium-length trips that are not represented well in this tool. A conventional traffic model would work better in that case.
• When considering bicycle improvements in this methodology, in order to see a significant effect on the smart growth score for a given hexagon or the jurisdiction’s overall score, proposed improvements must result high-quality, low-stress facilities that improve network connectivity. If there are few proposed improvements that address key high-stress barriers, there will be little effect when considering the multimodal network component in this methodology. • The smart growth score is not suitable for places with substantial fixed-route transit use, because transit is not represented in the tool. Fixed route transit plays such a minor role in the transportation networks of most small jurisdictions in California6 that its inclusion is not worth the additional complexity it would entail. The dial-a-ride services that are sometimes available are analogous to auto trips and so are already represented in the model.
6 It does not show up at all in the Replica data for jurisdictions in Mendocino County.

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3. Results

3.1 Citywide Level of Traffic Stress
A Bicycle LTS analysis was completed for both the existing bicycling network in Ukiah, as well as the planned bicycling network as shown in the City’s 2015 Bicycle and Pedestrian Master Plan (BPMP). Proposed bicycle facilities recommended in 2015 BPMP included as part of the planned network in this analysis include Class I Multi-Use Paths, Class II Bike Lanes, Class II Buffered Bike Lanes, and traffic signalization. Class III Bike Routes do not have an effect on level of traffic stress and are analyzed the same as mixed traffic conditions.

The LTS results were utilized to identify high-quality, low-stress routes within a 1.5-mile bicycling distance of a given source hex that a majority of the population would feel comfortable using7. The hexagons that are connected via the low-stress network were added to the land use inputs, as described in Section 2.1. The land use interaction/diversity added by the additional hexes connected via the low-stress network is discussed in further detail in Section 3.2.2. This section describes the citywide LTS results and highlights an example of the low-stress neighbors added by the connectivity assessment.

Figure 5 presents the existing LTS results for Ukiah’s bike network and highlights hex # 9004 as an example.

The dark green hexes show the immediately adjacent neighbor hexes that are already considered in the existing diversity score. The light green hexagons show the 18 hexes beyond the immediately adjacent neighbor hexes that are accessible via the existing low-stress network within a 1.5-mile network distance of example hex 9004.

While the existing network does provide some additional connectivity to the land use within a given source hex, improvements in bicycle infrastructure in the City of Ukiah would result in lower levels of traffic stress and higher degrees of connectivity. This would further improve the potential land use interaction between a source hex and another hex in the city with more diverse land use types. In turn, the additional connectivity would improve the land use diversity scores within that hex and, depending on the magnitude of new potential land use interactions, the city as a whole.

As shown in Figure 5, various north/south corridors in the downtown area create a high-stress barrier that inhibits bicycle trips between the eastern and western portions of the town, including along State Street north and south of the recently completed Downtown Streetscape Improvements from Henry to Mill Streets, and South Dora Street, for example. While there are other possible low-stress connections, a bicyclist would be forced to take more circuitous and detoured routes if the lowest-stress paths are preferred, which could deter people from choosing to bike. The addition of a few more low stress bike facilities in both the north-south and east-west directions barrier may result in a significant increase in biking between the areas east of Main Street and the areas west of State Street by offering high quality, direct routes between key areas of the City.

Figure 6 presents the LTS results for the planned bicycle network in Ukiah. Key improvements associated with additional low-stress bicycling routes include the Phase II extension of the Downtown Streetscape improvements along State Street, a buffered bicycle lane along Bush and Dora Streets, a Class I Path connecting Low Gap Rd and Bush Street, near Pomolita High School, and extensions of the Great Redwood Trail Class I Path segments to the northern and southern City limits. Using hex # 9004 as an example again, an additional 24 hexes are accessible via the low-stress network.

3.2 Smart Growth Scores
The following sections discuss the components that make up the VMT Option 2 “Smart Growth Score” methodology proposed for SB 743 implementation in the City of Ukiah with the effect of the City’s low-stress bicycling network considered. The estimated distribution of existing land uses, as well as the results for diversity indices analyses of the existing condition and existing condition with low-stress neighbors are 7 Geller’s Four Types of Bicyclists research indicates that 56% of the population would be comfortable riding on facilities at LTS 1 and LTS

2.

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presented herein. Additionally, the overall scores are reported for the City of Ukiah and Mendocino County as a whole.

3.2.1 Existing Diversity Scores
Figure 7, Figure 8, and Figure 9 show the three diversity scores for existing land uses, before the low-stress neighbors are incorporated. These figures show several things:
• Much of the city core scores quite well on jobs/housing diversity (see Figure 7). This indicates the success that Ukiah has achieved in enabling people to live and work in close proximity. • The edges of the city do not score as well on jobs/housing diversity (see Figure 7). However, this does not hurt the city’s overall score as much as Figure 7 might imply, because there are relatively few jobs and residences in those areas (see Figure 2, Figure 3, and Figure 4). • Figure 8 shows that, with the exception of the city core, retail and non-retail jobs tend to be concentrated in different parts of the city. This limits their potential for interaction that does not involve driving. This could be an opportunity area for the City to encourage a more balanced jobs mix in these locations.
• The city as a whole is over-retailed in relation to its population, due to the fact that it serves as the main retail destination for a large surrounding area (see Figure 9). This has implications both for sales tax revenues (good) and VMT (bad).

3.2.2 Existing with Low-Stress Neighbors Diversity Scores Figure 10, Figure 11 and Figure 12 show the three diversity scores for existing land uses with the added effect of the neighbor hexes that are accessible via the City’s low-stress bicycling network. These figures highlight a few effects of considering low-stress bicycle network connectivity on the city’s land use diversity scores. • While much of the city core scored relatively well on jobs/housing diversity in the existing scenario, many hexagons show further improved scores in the City core, with even more hexagons moving toward the ideal score of 0. Further, the geographic extent of hexes scoring well on jobs/housing diversity is extended beyond the City core to cover much of the City (See Figure 10). • The furthest edges of the City still do not score as well on jobs/housing, however, again, there are relatively few jobs and residences in those areas (see Figure 2, Figure 3, and Figure 4). • Figure 11 shows that jobmix diversity has improved through the central city areas, with the most significant differences seen on the north and west sides of the City, where the most low-stress connections can be seen (see Figure 5).
• The city remains over-retailed in relation to its population (see Figure 12), and there are still a few key hexes with high concentration of retail and trips (for example, hex 8887 and hex 8759). However, the retail/housing diversity scores have improved over much of the central City areas when the low-stress bike network is considered because the potential for land use interaction has increased fairly significantly with the added low-stress neighbor hexagons included in the diversity calculations.

3.2.3 Overall Diversity Scores
In the previous methodology adopted by the City, city- and countywide overall scores were reported using this 0 to 1 scale, with 0 being the ideal score. However, in this memorandum, the overall diversity score results are converted to a 0 to 100 scale, with 100 being the optimal score, and reported as such in the tables below. The diversity indices results shown in the maps referred to in the previous section still use a -1 to 1 scale, with 0 being the ideal score, because this is needed to highlight which side of the spectrum a poor land use mix leans toward (more non-retail vs. retail, for example).

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Table 2 present the citywide and countywide diversity scores by each diversity category, as well as the tripweighted overall diversity. As shown, and discussed previously, the City scores best on jobs/housing diversity, with a score of 77.0, and worst on retail/housing with a score of 65.7. The total weighted score for the City is

70.1, while the Countywide average is 50.0, making the City of Ukiah 40.1 percent better than the county average.

Table 2: Existing Diversity Scores
Jurisdiction
Diversity Scores Total
Weighted
Score
% Better
than
County
Average
Jobs/
Housing
Diversity
Job Mix
Diversity
Retail/
Housing
Diversity
City of Ukiah 77.0 72.7 65.7 70.1 40.1%
Countywide Average 57.6 54.5 44.8 50.0 0.0%
Existing Plus Low-Stress Neighbors Diversity Scores (Existing Bike Network) Table 3 presents the city and countywide diversity scores with low-stress neighbors associated with the existing low-stress bike network considered. As shown, when the connectivity of the existing low-stress bike network is considered, the City’s total weighted score improves from 70.1 to 81.0, making the citywide score 61.7 percent better than the countywide average.

Table 4 presents the city and countywide results when the low-stress neighbors associated with the existing and planned bike network is considered. As shown, the city’s overall score increases to 82.5, making the citywide score 64.6% better than the Countywide average when the connectivity associated with the existing and planned bike network is considered. If the City were to include additional low-stress bike facilities in the planned network, these results could improve even more significantly.

Table 3: Existing Plus Low-Stress Neighbors Diversity Scores (Existing Bike Network) Jurisdiction
Diversity Scores Total
Weighted
Score
% Better
than County
Average
Jobs/
Housing
Diversity
Job Mix
Diversity
Retail/
Housing
Diversity
City of Ukiah 82.9 82.8 79.2 81.0 61.7%
Countywide Average 60.6 59.7 50.4 55.0 9.2%
Table 4: Existing Plus Low-Stress Neighbors Diversity Scores (Planned Bike Network) Jurisdiction
Diversity Scores Total
Weighted
Score
% Better
than County
Average
Jobs/
Housing
Diversity
Job Mix
Diversity
Retail/
Housing
Diversity
City of Ukiah 82.4 87.6 79.4 82.5 64.6%
Countywide Average 60.5 61.3 50.5 55.4 9.9%

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4. Additional Tool Developments
Beyond expanding the methodology to include the multimodal network component, the user interface of the spreadsheet-based tool was improved for clarity and to allow the user to easily assess the effect of individual proposed projects. The latest version of the tool includes a dashboard component where the user can enter the hexagon to which a proposed project belongs along with the estimated number of households, and retail and non-retail employment. These inputs are connected to output tables on the dashboard that provide the citywide diversity scores by each category, as well as the total trip-weighted scores, and the % better than the Countywide average. These outputs are calculated for the existing and plus project conditions, both before and after the multimodal component is considered.

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Figure 2: Distribution of Existing Households

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Figure 3: Distribution of Existing Retail Jobs

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Figure 4: Distribution of Existing Non-Retail Jobs

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Figure 5: Existing Condition LTS and Connectivity Results [insert from workbook]

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Figure 6: Planned Network LTS and Connectivity Results

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Figure 7: Existing Jobs/Housing Diversity

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Figure 8: Existing Job Mix Diversity

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Figure 9: Existing Retail/Housing Diversity

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Figure 10: Existing Plus Low-Stress Neighbors Jobs/Housing Diversity

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Figure 11: Existing Plus Low-Stress Neighbors JobMix Diversity

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Figure 12: Existing Plus Low-Stress Neighbors Retail/Housing Diversity

Agenda Item No: 14.a.

MEETING DATE/TIME: 11/1/2023

ITEM NO: 2023-3122

AGENDA SUMMARY REPORT
SUBJECT: Discussion and Possible Action Regarding Cancellations of the Regular City Council Meetings of December 20, 2023 - Contingent Upon City Business; and January 3, 2024, with the Option for the Mayor and/or City Manager to Call for a Special Meeting on an Alternate Date if Time Sensitive Business Arises.

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Sage Sangiacomo, City Manager
ATTACHMENTS:

None
Summary: Council will consider cancelling the regular City Council meetings on December 20, 2023 - contingent upon City business; and January 3, 2024, given that it falls on a holiday week that makes the timeliness of the publication challenging.

Background: City Council has regular meetings scheduled for the first and third Wednesdays of each month, with regularly scheduled meetings on December 20, 2023, and January 3, 2024. Council typically cancels meetings around the holidays, which gives a break to both the Council and Staff from the heavy meeting schedule maintained throughout the rest of the year, and allows Staff to focus on other vital projects.

Discussion: Staff is recommending the cancellation of the December 20, 2023, Regular City Council Meeting, contingent upon City business, and the January 3, 2024, Regular City Council Meeting, with the option for the Mayor and/or City Manager to call for a special meeting on an Alternate Date if time sensitive business arises.

Recommended Action: Approve the cancellation of the regular City Council meetings on December 20, 2023 - contingent upon City business; and January 3, 2024 , with the option for the Mayor and/or City Manager to call for a special meeting on an alternate date if time sensitive business arises.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A

Agenda Item No: 14.b.

MEETING DATE/TIME: 11/1/2023

ITEM NO: 2023-3143

AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Mayor Rodin and Various Councilmembers
ATTACHMENTS:

1. City Council Special Assignments rev 8-4-23
Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. If necessary, the Council may consider modifications.

Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment 1.

Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.

In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments and modify assignments as necessary.

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

2023 CITY COUNCIL SPECIAL ASSIGNEMENTS

LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Broadband Project TBD TBD
Civic Center300 Seminary Ave.Ukiah, CA 95482
to evaluate the Request for Proposal (RFP) for the Internet Service Provider (ISP) for the California's Public Utilities Commission (CPUC) Last mile Broadband.

Orozco Jim Robbins, Grants Manager; 463-6708; [email protected] Investment Oversight Committee Varies
Civic Center300 Seminary Ave.

Ukiah, CA 95482
Civic Center300 Seminary Ave.Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco - AlternateAlan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220 [email protected] Disaster Council
Shall meet a minimum of once a year at a time and place designated upon call of the chair Place designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee.

Office of Emergency Management 300 Seminary Ave. Ukiah, CA 95482467-5765 - Tami Bartolomei Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations.

OrozcoDuenas- Alternate
Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Greater Ukiah Business & Tourism Alliance (GUPTA)
4th Monday of month, 10:00 a.m.
200 S School St.Ukiah, CA 95482
200 S School St.Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area RodinDuenas - Alternate
Shannon Riley, Deputy City Manager;467-5793 [email protected] Mendocino County Inland Water and Power Commission (IWPC) 2nd Thursday of month, 6:00 p.m.

Civic Center300 Seminary Avenueconference room 5
IWPC Staff P.O. Box 1247Ukiah, CA 95482391-7574 - Candace Horsley Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion RodinOrozco- Alternate
Sean White, Director of Water Resources; 463-5712 [email protected] North Coast Opportunities (NCO) 4th Wednesday of month, 2 p.m. Alternating locations - Ukiah and Lakeport Governing Board ChairNorth Coast Opportunities413 North State StreetUkiah, CA 95482 Assist low income and disadvantaged people to become self reliant Burgess Jake Burgess, Community Services Supervisor; 463-6201
[email protected]
Sun House Guild ex officio 2nd Tuesday of month, 4:30 p.m. Sun House 431 S. Main St. Ukiah, CA 431 S. Main Street Ukiah, CA 95482 467-2836 Support and expand Grace Hudson Museum Duenas Neil Davis - Alternate David Burton, Museum Director; 467-2836 [email protected] Valley Basin Groundwater Sustainability Agency (GSA) 2nd Thursday of month, 1:30 p.m.

Board of Supervisors Chambers; 501 Low
Gap RoadUkiah, CA
County Executive Office501 Low Gap Rd., Rm. 1010Ukiah, CA 95482463-4441 GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basin CraneDuenas - Alternate
Sean White, Director of Water Resources; 463-5712 [email protected]

MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Selection Committee Called as required by the Clerk of the Board BOS Conference Room 501 Low Gap Rd. Rm. 1090 Ukiah, CA C/O: BOS 501 Low Gap Rd., Rm 1090 Ukiah, CA 95482 463-4441 Makes appointments to LAFCO and Airport Land Use Commission (Mayor - Primary; Vice Mayor - Alternate) Mayor Rodin Vice Mayor Duenas - Alternate Kristine Lawler, City Clerk; 463-6217 [email protected] Economic Development & Financing Corporation (EDFC)
2nd Thursday of month, 2:00 p.m.

Primarily 631 S. Orchard Street (location varies)
Executive Director631 South Orchard AvenueUkiah, CA 95482467-5953 Multi-agency co-op for economic development and business loan program Riley(appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Library Advisory Board
3rd Wednesdays of alternate months; 1:00 p.m.

Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Duenas Rodin - Alternate Kristine Lawler, City Clerk; 463-6217; [email protected] Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annexconference room #5411 West Clay St.Ukiah, CA 95482 Civic Center300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District Supervisor RodinCrane - Alternate
Sage Sangiacomo, City Manager;
463-6221; [email protected]
Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m.

Civic Center Annexconference room #5411 West Clay St.Ukiah, CA 95482 Civic Center300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd District Supervisor RodinDuenas - Alternate
Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Mendocino Council of Governments (MCOG)
1st Monday of month, 1:30 p.m.

Board of Supervisors Chambers501 Low Gap RoadUkiah, CA
Executive Director
367 N. State Street, Ste. 206 Ukiah, CA 95482463-1859
Plan and allocate State funding, transportation, infrastructure and project County wide DuenasSher - Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 [email protected]
Mendocino County Airport Land Use Commission As needed
BOS Conference Room501 Low Gap Rd., Rm. 1090,Ukiah, CA
Mendocino County Executive Office 501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482 To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
[email protected] Schlatter, Director of Community Development; 463-6219; [email protected] Mendocino County Local Area Formation Commission (LAFCO) 1st Monday of month, 9:00 a.m. Board of Supervisors Chambers Executive Director
200 S. School Street, Ste. 2Ukiah, CA 95482463-4470
Required by legislation - planning spheres of influence, annexation, service areas, and special districts RodinCrane - Desired Alternate if
appointment becomes available with City Selection Committee Craig Schlatter, Director of Community Development; 463-6219; [email protected] 6/23/2023
ATTACHMENT 1

2023 CITY COUNCIL SPECIAL ASSIGNEMENTS

MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Solid Waste Management Authority (MSWMA)
3rd Thursday of every other month (varies), 10:00 a.m.

Willits Council Chambers
Solid Waste Director3200 Taylor DriveUkiah, CA 95482468-9710 County-wide Solid Waste JPA Crane Sher- Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Transit Authority (MTA) Board of Directors
Last Wednesday of month, 1:30 p.m.

Alternating locations - Ukiah Conference Center or Fort Bragg, or Point Arena Executive Director
241 Plant RoadUkiah, CA 95482462-1422
County-wide bus transportation issues and funding Sher Duenas - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Youth Project JPA Board of Directors
3rd Wednesday of month, 7:45 a.m. 776 S. State Street Conference Room Mendocino Co. Youth Project776 S. State Street, Ste. 107Ukiah, CA 95482 707-463-4915 Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Cedric Crook, Police CaptainDuenas - Alternate
Cedric Crook, Police Captain 463-6771; [email protected] Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month, 5:30 p.m.
151 Laws Ave.,Suite D Ukiah, CA
151 Laws Ave., Ukiah, CA 95482; [email protected]; 462-5278 Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources; 463-5712 [email protected] Ukiah Players Theater Board of Directors
3rd Tuesday of month, 6:00 p.m
1041 Low Gap Rd Ukiah, CA 95482 462-1210
1041 Low Gap RdUkiah, CA 95482462-1210
To oversee the activities, organization and purpose of the Ukiah Players Theater Greg Owen, Airport Manager(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217 [email protected] Ukiah Unified School District (UUSD) Committee Quarterly 511 S. Orchard, Ste. D Ukiah, CA 95482 511 S. Orchard Ukiah, CA 95482 Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager Mayor, City Manager and Police Chief Sage Sangiacomo, City Manager; 463-6221 [email protected]

REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Great Redwood Trail Agency
Bi-monthly, 3rd Thursdays, 10:30 a.m.

Various Locations - announced
419 Talmage Road, Suite M Ukiah, CA 95482463-3280
Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region RodinDuenas - Alternate
Neil Davis, Community Services Director467-5764 [email protected] League of California Cities Redwood Empire Legislative Committee Prior to Division Meetings, meets 3x in person and then via conference call Various locations that are announced
Redwood Empire League President; Public Affairs Program Manager (916) 658-8243 Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento OrozcoDuenas -Alternate
Sage Sangiacomo, City Manager; 463-6221 [email protected] Russian River Watershed Association (RRWA)
4th Thursday of month, 9:00 a.m. (only 5 times a year)
Windsor Town Hall
Russian River Watershed Assoc. 425 South Main St., Sebastopol, CA 95472 508-3670 Consider issues related to Russian river - plans projects and funding requests RodinSher - Alternate
Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Northern California Power Agency (NCPA) Commission
4th Thursday of month, 9:00 a.m. (see NCPA calendar)
Roseville, CA and other locations
651 Commerce Drive Roseville, CA 95678916-781-4202
Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support.

Crane - CommissionerSauers - Alternate and
Commissioner in absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;463-6286 [email protected] Northern California Power Agency (NCPA) – Lodi Energy Center (LEC) Appointment 2nd Monday of month, 10:00 AM Lodi, CA and other locations 651 Commerce DriveRoseville, CA 95678916-781-4299
Committee oversees the operation, maintenance and expenditures of the LEC 300 MW generating project.

Sauers – Project Participate Appointee
Cindy Sauers, Electric Utility Director,463‐6286, [email protected] Transmission Agency of Northern California (TANC)
4th Wednesday of month, 10 a.m. 35 Iron Point Circle Suite 225 Folsom, CA 35 Iron Point Cir #225Folsom, CA 95630916-852-1673; [email protected] Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements.

CraneSauers - Alternate
Cindi Sauers - Electric Utility Director;463-6286 [email protected]

STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Diversity and Equity TBD Virtual Meeting Room (link to be created) Civic Center 300 Seminary Ave. Ukiah, CA 95482 Improve diversity and equity in the City’s workforce and municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Executive Committee 2nd Tue, every other month beginning in January; 5:00 p.m.

Ukiah Valley Conference Center,200 S. School Street Ukiah, CA Civic Center
300 Seminary Ave.Ukiah, CA 95482 [email protected]
Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/Sher
Doug Hutchison, Fire Chief; 463-6263; [email protected] Countywide Oversight Board to the RDA Successor Agencies 4th Thursday of January, 4:00 p.m.; meets annually
Ukiah Valley Conference Center,200 S. School Street Ukiah, CA City of UkiahATTN: City Clerk300 Seminary Ave.Ukiah, CA 95482707-463-6217 oversee and direct the Successor Agencies of the former redevelopment agencies Crane Dan Buffalo, Director of Finance; 463-6220 [email protected] Lawler, City Clerk; 463-6217, [email protected] 6/23/2023

COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-629586 [email protected]
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected]
Advance Planning & Policy for Sphere of
Influence (SOI), Municipal Service Review (MSR),
Annexation, Tax Sharing, Detachment, and Out
of Area Service Agreements
Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 [email protected]
UVSD/ City Relations
Ad hoc committee to address specific issues with the
Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current
Operating Agreement, and cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463‐6220 [email protected]
Sean White, Water Resources Director
463‐5712 [email protected]
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected]
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Neil Davis, Community Services Director
467-5764 [email protected]
Special Districts (Water District Consolidation) Orozco/Crane Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer 463‐6284 [email protected]
City/District Review of 2019/22 Proposed Fire
Code Crane/Orozco Doug Hutchison, Fire Chief
463‐6263 [email protected]
Mendocino County Courthouse Project and
Reuse Sher/Orozco Shannon Riley, Deputy City Manager
467‐5793 [email protected]
Climate Action Plan
Will coordinate with the Community Development
Director to identify and assign representation to each of the identified categories, and also coordinate with the Community Development Director and the Climate Action
Plan Working Group related to other outreach efforts
during the development of the draft municipal Climate
Action Plan related to the 2040 General Plan
Sher/Duenas
Craig Schlatter, Community Development Director
463-6219 [email protected]
City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager 467‐5793 [email protected]
2023 AD HOC COMMITTEES
8/4/2023