Ukiah City Council
May 1, 2024

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, unless the Contractor determines that such items:
1) are not reasonably available in a reasonable period of time; 2) fail to meet reasonable performance standards, which shall be determined on the basis of the guidelines of the National Institute of Standards and Technology, if applicable to the item; or
3) are only available at an unreasonable price.

B. This clause shall apply to items purchased under this Agreement or subsequent contract where:
1) the Contractor purchases in excess of $10,000.00 of the item under this Agreement; or
2) during the preceding federal fiscal year, the Contractor:
a) purchased any amount of the items for use under a contract that was funded with Federal appropriations and was with a Federal agency or a State agency or agency of a political subdivision of a State; and
b) purchased a total of in excess of $10,000.00 of the item both under and outside that contract.

17. Contracting and Labor Standards
A. Grantee shall comply with the Davis-Bacon Act (40 U.S.C. §§ 3141-3148) and 29 CFR Subtitle A, Parts 1, 3 and 5, as applicable, to construction, alteration, and repair contracts over $2,000.00.

B. Grantee shall ensure that all contracts comply with the Anti-Kickback Act of 1986 (41 U.S.C. §§ 51-58) that prohibits attempted as well as completed "kickbacks," which include any money, fees, commission, credit, gift, gratuity, thing of value,

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
or compensation of any kind.

C. Grantee shall ensure all contracts comply with the Contract Work Hours and Safety Standards Act of 1962 (40 U.S.C. § 3702) which requires that workers receive overtime compensation at a rate of one and one-half (1-1/2) times their regular hourly wage after they have worked forty (40) hours in one week.

D. Grantee shall maintain documentation that demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the Department for review upon request.

18. Prevailing Wages
A. Where funds provided through this Agreement are used for construction work, or in support of construction work, the Grantee shall ensure that the requirements of California Labor Code, Chapter 1, commencing with Section 1720, Part 7 [California Labor Code Sections 1720-1743] (pertaining to the payment of prevailing wages and administered by the California Department of Industrial Relations) are met.

B. Where funds provided through this Agreement are used for construction work or in support of construction work, the Grantee shall also ensure that the federal requirements of the Davis Bacon Act codified at 40 U.S.C. § 3141, et seq. (as amended), pertaining to federal labor standards and compliance, are met and documented. Grantee recognizes that multiple labor standards (both state prevailing wage and federal Davis-Bacon Act) may apply to the project and both standards must be satisfied.

C. For the purposes of this requirement "construction work" includes, but is not limited to, rehabilitation, alteration, demolition, installation or repair done under contract and paid for, in whole or in part, through this Agreement. All construction work shall be done through the use of a written contract with a properly licensed building contractor incorporating these requirements (the "construction contract"). Where the construction contract will be between the Grantee and a licensed building contractor, the Grantee shall serve as the "awarding body" as that term is defined in the California Labor Code. Where the

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
Grantee will provide funds to a third party that will enter into the construction contract with a licensed building contractor, the third party shall serve as the "awarding body." Prior to any disbursement of funds, including but not limited to release of any final retention payment, the Department may require a certification from the awarding body that prevailing wages have been or will be paid.

D. The applicable wage rate determination on construction work will be the more restrictive of the rate prescribed in the California Labor Code Sections 1770- 1784, or the Davis-Bacon Wage Determination.

19. Contractors and Subrecipients
A. Grantee shall comply with 24 CFR Part 2424 and shall not enter into any agreement, written or oral, with any contractor or subrecipient without the prior determination that the contractor or subrecipient is eligible to receive CDBG funds and is not listed on the Federal Consolidated List of Debarred, Suspended, and Ineligible Contractors.

B. Any agreement between the Grantee and any contractor or subrecipient shall include the terms and conditions in Appendix II of 2 CFR Part 200.

C. Grantee shall ensure that any contract or subrecipient agreement includes clauses requiring the maintenance of workers’ compensation insurance, as applicable, as well as general liability insurance. Contract or subrecipient agreements must require that the Grantee is notified in the event that any required insurance is canceled, expired, or otherwise invalidated during the performance period of the contract or subrecipient agreement.

D. Grantee shall require that contractors and subrecipients comply with the Drug-Free Workplace Act of 1988.

20. Requirements for Economic Development Activities
A. Public Benefit Standards for Economic Development Activities: Per 24 CFR §570.482 (e) (f), (g) and §570.483(b)(4), the Grantee must comply with federal underwriting standards and must meet the public benefit standards for all

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
CDBG Economic Development activities under 42 U.S. §5305(a)(17). The use of public benefit standards is mandatory.

B. Anti-Job Pirating Certification: Pursuant to 24 CFR §570.482(h) CDBG funds may not be used to directly assist a business, including a business expansion, in the relocation of a plant, facility, or operation from one labor market area to another labor market area if the relocation is likely to result in a significant loss of jobs in the labor market area from which the relocation occurs. Job loss of more than 500 employees is always considered significant. Job loss of 25 or fewer positions is never considered significant.

21. Rights to Inventions Made Under a Contract or Agreement Grantee shall comply with and require the following in contracts and subrecipient agreements: If a Federal award meets the definition of “funding agreement” under 37 CFR §401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of recipient or subrecipient must comply with requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,“ and any implementing regulation issued by the awarding agency.

22. Prohibition Against Payments of Bonus or Commission The assistance provided under this Agreement shall not be used in the payment of any bonus or commission for the purpose of:

A. Obtaining the Department's approval of the Application for such assistance or additional assistance; or,
B. Securing any other approval or concurrence of the Department required under this Agreement, Title I of the Housing and Community Development Act of 1974, or the State regulations or Program Guidelines with respect thereto; provided, however, that reasonable fees for bona fide technical, consultant, managerial or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as program costs.

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021

23. Reporting Requirements
A. Requirements: During the term of this Agreement, the Grantee must submit all CDBG program reports required by the Department, including quarterly activity, financial, and Program Income reports, semi-annual labor and compliance reports, annual performance reports, and other reports required by the Department or HUD. The Department reserves the right to request additional detail and support for any report made. Reports must be made according to the dates identified, unless otherwise specified at the discretion of the Department.

The Grantee's performance under this Agreement will be evaluated in part on whether it has submitted the reports on a timely basis.

B. Reporting Period: Grantee shall submit reports quarterly, and as required for semi-annual and annual reports, and shall continue to submit reports until such time that the activity is complete, a National Objective has been met and beneficiaries have been identified. The reporting period for this activity may extend beyond the Expenditure Deadline as defined in Exhibit A.

C. Final Reporting Deadline: Grantee shall complete all required reporting for this activity no later than sixty (60) days after the expiration of the Expenditure Deadline. Extensions for final reporting must be approved in writing by the Department.

D. Asset Reporting: Grantee shall report annually on the status of all assets (real and personal property, equipment, and vehicles) purchased in whole or in part with CDBG/CDBG-CV2/3 funds for no less than five years from the completion of the activity that generated the asset. Reporting shall continue until the property is disposed, fully depreciated, or, in the event of real property, the five-year commitment to a National Objective has been completed.

24. Fiscal Controls
Grantee shall be responsible for the internal control and monitoring of fiscal and programmatic/operational goals and procedures. The Grantee shall establish and maintain such fiscal controls and fund accounting procedures as required by federal regulations, or as may be deemed necessary by the Department to ensure the proper disbursal of, and accounting for, funds paid to the Grantee under this Agreement.

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
A. Deposit of Funds: Grantee shall maintain separate accounts within established bookkeeping systems for the deposit of CDBG -CV2/3 funds. All cash advances must be deposited in an interest-bearing account; any interest earned in excess of $100.00 per year (which may be retained for related administrative expenses) must be returned at least quarterly to HUD via the Department. Deposits in minority banks are encouraged.

B. Fund Management: Grantee shall deposit funds in an account requiring two signatures for disbursement and shall submit to the Department specimen signatures for all authorized signatories prior to receipt of funds; C. Fiscal Liability: Grantee shall be liable for all amounts which are determined to be due by the Department including, but not limited to, disallowed costs which are the result of Grantee’s or its contractor’s conduct under this Agreement. Grantee shall be notified in writing and shall be permitted to respond regarding any controversy or proceeding between the Department and HUD arising from this Agreement.

D. Fiscal Records: All financial transactions must be supported by complete and verifiable source documents. Records shall provide a clear audit trail and shall be maintained as specified in Section 25 of this Agreement.

E. Program Income: Any and all Program Income received by Grantee during the administration of this Agreement must be receipted and deposited into a separate Program Income account. Program Income funds may not be comingled with CDBG grant funds in a single account.

25. Reversion of Assets
Upon expiration of this Agreement, Grantee shall transfer to the Department any CDBGCV2/3 funds, excluding Program Income, in Grantee’s control at the time of expiration.

Further, any real property under Grantee’s control that was acquired and/or improved in whole or in part with CDBG/CDBG-CV2/3 funds (including CDBG-CV2/3 funds provided to the Grantee in the form of a loan and Program Income) in excess of $35,000.00 shall be either:

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
A. Used to meet one of the National Objectives in 24 CFR Part 570 until five (5) years after expiration or closure of this Agreement, the length of time to be further prescribed by mutual agreement of the parties.

B. Disposed of in such manner that Grantee is reimbursed in the amount of the fair market value of the property at the time of disposition of the property less any portion of the value attributable to expenditures of non-CDBG/CDBG-CV2/3 funds for acquisition and/or improvement of such property. The proceeds from such disposition is Program Income.

If the Grantee provides funds for the purchase or improvement of real property to a subrecipient that is a private non-profit organization, that subrecipient must further agree to a voluntary lien on above-referenced real property as to any CDBG/CDBGCV2/3 funds received and that such lien will be notarized and recorded in the Office of the County Recorder where the real property is located.

26. Monitoring Requirements
The Department shall perform a program and/or fiscal monitoring of the CDBG--CV2/3 grant no less than once during the twenty-four (24) month expenditure period of this Agreement. The Grantee shall be required to resolve any monitoring findings to the Department's satisfaction by the deadlines set by the Department to maintain program eligibility.

Grantees and applicable subrecipients shall retain all books, records, accounts, documentation, and all other materials relevant to this Agreement for a minimum period of five (5) years after the Department notifies the Grantee that the HCD contract has been closed according to the record retention requirements at 2 CFR §200.333.

Grantees and applicable subrecipients shall permit the State, federal government, the state Bureau of State Audits, the Department, and/or their representatives, upon reasonable notice, unrestricted access to any or all books, records, accounts, documentation, and all other materials relevant to this Agreement for the purpose of monitoring, auditing, or otherwise examining said materials.

27. Inspections of Grant Activity
The Department reserves the right to inspect any grant activity(ies) performed hereunder to verify that the grant activity(ies) is being and/or has been performed in

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
accordance with the applicable federal, state and/or local requirements and this Agreement.

A. The Grantee shall inspect any grant activity performed by contractors and subrecipients hereunder to ensure that the grant activity(ies) is being and has been performed in accordance with the applicable federal, state and/or local requirements and this Agreement.

B. The Grantee agrees to require that all grant activity(ies) found by such inspections not to conform to the applicable requirements be corrected, and to withhold payment to its contractor or subcontractor, respectively, until it is so corrected.

28. Signs
If the Grantee places signs stating that the activity is funded with private or public dollars and the Department is also providing financing, it shall indicate in a typeface and size commensurate with the Department's funding portion of the project that the Department is a source of financing through the CDBG Program.

29. Insurance
A. The Grantee shall have and maintain in full force and effect prior to the start of work, and at all times during the term of this Agreement such forms of insurance, at such levels as may be determined by the Grantee and the Department to be necessary for specific components of the grant activity(ies) described in Exhibit E. Prior to the commencement of any work, Grantee shall provide to the Department acceptable proof(s) of insurance confirming the required insurance coverages are in effect and naming the Department as an additional insured, where applicable. No insurance policy may be cancellable on less than thirty (30) calendar days prior notice to the insured and the Department. Grantees are responsible for requiring sufficient insurance, including but not limited to liability and workers compensation insurance, from all contractors and subrecipients. Grantees are recommended to be listed as an additional insured on policies held by contractors or subrecipients for the implementation of this award. Where a Grantee insurance policy is required to be purchased specifically for the execution or implementation of the activity funded through this award, the Department must be listed as an additional insured on the declarations page of the policy.

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
B. Additional Coverages. In the event that Grantee, and/or any of its Subrecipients or Contractors, , will be engaging in any Hazardous Activity as part of the Collective Work contemplated by this Agreement, then the party(ies) engaging in any Hazard Activity(ies) shall provide to the Department, prior to commencement of any such activity(ies), such insurance coverages in such forms and in such amounts as the Department may require in its sole discretion. Such coverages are in addition to all other insurance coverages required by this Agreement, and shall be imposed on any Subrecipient and/or Contractor pursuant to the Subrecipient Agreement or Contract. For purposes of the provision, the term "Hazardous Activity" includes the following: (a) the removal, storage, and/or transportation of any "hazardous material", as such term is defined under federal, state, or local law, ordinance, regulation, or guideline, (b) the removal, storage, or transportation of lead-based paint, (c) blasting, (d) any activity which by its nature is abnormally dangerous, and (d) any "ultrahazardous activity" as defined in California case law. In addition to providing proof of such required coverages, the party(ies) engaging in the Hazardous Activity(ies) shall procure, at its expense prior to the commencement of any work, all required permits, licenses, consents, and approvals that are required for the lawful conduct of such activities, and shall provide adequate written proof thereof to the Department. No Hazardous Activity work may be commenced, or contracted for, prior to the provision of the required insurance coverages and licensure proof to the Department.

30. Anti-Lobbying Certification
Grantee shall comply with and require that the language of this certification be included in all contracts or subcontracts entered into in connection with this grant activity(ies) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. §1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00 and no more than $100,000.00 for such failure.

A. No federally appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
employee of a member of Congress in connection with the awarding of any federal contract, the cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

31. Conflict of Interest
Pursuant to 24 CFR §570.489(h), no member, officer, or employee of the Grantee, or its designees or agents, no member of the governing body of the locality in which the program is situated, and no other public official of such locality or localities who exercise or have exercised any functions or responsibilities with respect to CDBG-CV2/3 activities assisted under this part, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, including members and delegates to the Congress of the Unites States may obtain a financial interest or benefit from a CDBG-CV2/3-assisted activity, or have a financial interest in any contract, subcontract or agreement with respect to a CDBG-assisted activity or its proceeds, either for themselves or those with whom they have business or immediate family ties, during their tenure, or for one (1) year thereafter. The Grantee shall incorporate, or cause to be incorporated, in all such contracts or subcontracts a provision prohibiting such interest pursuant to the purposes of this section.

32. Obligations of Grantee with Respect to Certain Third-Party Relationships Grantee shall remain fully obligated under the provisions of this Agreement notwithstanding its designation of any third party or parties for the undertaking of all or any part of the Program with respect to which assistance is being provided under this Agreement to the Grantee. The Grantee shall comply with all lawful requirements of the Department necessary to ensure that the Program, with respect to which assistance is being provided under this Agreement to the Grantee, is carried out in accordance with the Department's Assurance and Certifications, including those with respect to the

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
assumption of environmental responsibilities of the Department under Section 104(g) of the Housing and Community Development Act of 1974 [42 U.S.C. §5304(g)].

33. Energy Policy and Conservation Act
This Agreement is subject to mandatory standards and policies relating to energy efficiency which are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871).

34. California State Contracting Manual Requirements (Section 3.11, Federally Funded Contracts (Rev. 3/03):

A. All contracts, except for State construction projects that are funded in whole or in part by the Federal government, must contain a thirty (30)-day cancellation clause and the following provisions:
1) It is mutually understood between the parties that this contract may have been written for the mutual benefit of both parties before ascertaining the availability of congressional appropriation of funds to avoid program and fiscal delays that would occur if the contract were executed after that determination was made.
2) This Agreement is valid and enforceable only if sufficient funds are made available to the State by the United States Government for the purpose of this Program. In addition, this contract is subject to any additional restrictions, limitations, or conditions enacted by the Congress or to any statute enacted by the Congress that may affect the provisions, terms, or funding of this contract in any manner.
3) The parties mutually agree that if the Congress does not appropriate sufficient funds for the program, this contract shall be amended to reflect any reduction in funds.
4) The department has the option to invalidate the contract under the thirty (30) day cancellation clause or to amend the contract to reflect any reduction in funds.

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
B. Exemptions from provisions A.1 through A.4 above may be granted by the Department of Finance provided that the director of the State agency can certify in writing that Federal funds are available for the term of the contract.

C. California Government Code § 8546.4(e) provides that State agencies receiving federal funds shall be primarily responsible for arranging for federally required financial and compliance audits, and shall immediately notify the Director of Finance, the State Auditor, and the State Controller when they are required to obtain federally required financial and compliance audits.

Applications: Ukiah Valley Fire Authority Ambulance Purchase

EXHIBIT E
Award Number
20-CDBG-CV2-3-00097
PO Number
Profile
[email protected]
Section I
Activity Category
Community Development
Please select your application type:

Public Services
Are you looking to start a new program, modify an ongoing program, or add a new type of assistance to an existing program?
Modify Existing
If your activity is a facility project instead of a program, please indicate whether this is a new facility, expansion of an existing facility, or re-purposing of an existing facility.

Activity (CD)
05M - Health Services
National Objective (CD)
(LMA) Low/Mod Area Benefit
Section II
Choose the measure indicator from the list. Measure indicators, along with objectives and outcomes provide an organized and standardized process that HUD uses to measure the outcomes of CDBG programs. Detailed information on performance measurements can be located in HUD’s Basically CDBG manual, Chapter 13. https://files.hudexchange.info/resources/documents/Basically-CDBG-Chapter-13-Performance-Measurement.pdf Measure Indicator (P)
Persons Assisted
Please indicate the proposed number of beneficiaries of this activity.

LMA - Number of LMI persons in service area that will benefit LMC - Number of LMI persons that will benefit
LMH - Number of households that will benefit.

LMJ - Number of jobs created/retained.

Number of Beneficiaries
34,000
Presumed Benefit Types
Persons with living AIDS, Elderly Persons, Homeless Person, Migrant Farm Workers, Adults Meeting Bureau of Census' Definition of Severely Disabled Persons
Additional Benefit Types
Families, Veterans, Victims of Domestic Violence
City of Ukiah
20-CDBG-CV2-3-00097

Upload Service Area Map
Service area doc- UVFA ambulance purchase.pdf
Section III
Enter your legal jurisdiction name and activity title. Example: City of Los Angeles Community Food Bank. You MUST follow the required formatting. Applications not including a jurisdiction name will be disqualified.

Activity Title
Ukiah Valley Fire Authority Ambulance Purchase
Organization Name
City of Ukiah
Input the physical address of your organization, please do not use a P.O. Box.

Street Address
300 Seminary Avenue
Suite/Office #:

City:

Ukiah
State
California
Zip Code:
95482
Section IV
Activity Information
Add the address of where the activity will take place. If this is the same as the organizational address, re-enter the organization address. If it is a general area (example: a stretch of street or an unregistered address) please get as close as possible to the actual activity location and indicate the accurate location information in the activity description.

Street Address:
1500 South State Street
Suite/Office #:

City:

Ukiah
State
California
Zip Code:
95482
Statement of Need and Proposed Outcome
The Statement of Need presents facts and evidence to support the need for your activity. An effective need statement will describe the target populations to be served, define the community problem to be addressed, is related to the purposes and goals of your organization, includes quantitative and qualitative documentation and supporting information, does not make any unsupported assumptions, and describes the situation in terms that are factual. An effective Statement of Needs will describe the relationship between the needs and COVID-19 impacts in your communities. DO NOT COPY and PASTE prior narratives.

City of Ukiah
20-CDBG-CV2-3-00097

Statement of Need and Proposed Outcome Narrative:

The City of Ukiah and Ukiah Valley Fire District provide Emergency Medical Services (EMS) and Fire Protection Services (FPS) throughout the Ukiah Valley through a Joint Powers Agreement. The JPA established the Ukiah Valley Fire Authority (UVFA) as the single entity for this joint provision of services, an area serving approximately 34,000 residents in the Ukiah Valley.

EMS and ambulance services in the Ukiah Valley and throughout Mendocino County have been severely constrained in recent years due to a lack of funding and resources. These resources have been further constrained as the need for these services has increased since and because of the COVID-19 pandemic. The increase in demand for ambulance services is driven by two primary factors: 1) An increase in sick patients, primarily in low- and moderate-income (LMI) communities who do not have access to primary health care; and 2) limited Intensive Care Unit (ICU) beds in hospitals countywide resulting in increased need to transfer seriously ill COVID-19 patients to other, non-local hospitals that have open ICU beds.

In addition to the COVID-19 pandemic stretching already limited ambulance services, existing UVFA ambulances are at the limits of their operational capacities. Of the UVFA’s two current ambulances, one is 21 years old, and the other has over 200,000 miles.

While these ambulances are useful for occasional back-up services, using them as primary ambulances for the UVFA, especially with the increase in volume of calls due to COVID-19, is significantly straining the capability of these vehicles.

The purchase of a new ambulance for the UVFA would enhance ambulance and EMS services in the Ukiah Valley, providing a safe and modern ambulance to address increasing service demands due to COVID-19. With insurance records showing 79% of the UVFA’s ambulance patients as LMI, purchase of the ambulance with CDBG-CV2/CV3 funds is necessary for ensuring safe and equitable access to ambulance/health care services to LMI communities throughout the Ukiah Valley.

The Activity Description is a narrative that needs to include: how this activity relates to COVID-19 impacts, how this activity will help with flattening the curve of the pandemic, and/or how it will help in the response to the pandemic. This narrative is different than your statement of need narrative, and will focus on the implementation and results of your proposed activity.

The narrative must also include: a detailed description of the activity, why it is needed, who will benefit, activity location, how will the activity will be implemented, and when it will be complete.

Activity Description
Since the start of the COVID-19 pandemic, demand for Ukiah Valley Fire Authority (UVFA) ambulance services has significantly increased, resulting in severely stretched resources. The UVFA’s two existing ambulances serve a population of approximately 34,000 residents in the Ukiah Valley, and one ambulance is 21 years old and the other has 200,000 miles. Both ambulances need to be replaced, but due to limited financial resources the City can only support purchase of one ambulance with its General Fund.

Purchase of a new ambulance with CDBG-CV2/CV3 funds will modernize the City's existing ambulance fleet and assist with flattening the curve by ensuring COVID-19 patients, particularly low- and moderate-income persons, are quickly and safely transported to hospitals for needed treatment. It will also assist in the transfer of critical COVID-19 patients to ICU beds.

In addition to providing better responsiveness to the increased demand due to COVID-19, purchase of a new ambulance may also assist with the countywide vaccination effort. Since the start of COVID-19 vaccination efforts, UVFA personnel have administered and stood by to administer COVID-19 vaccines at local vaccination clinics. UVFA personnel have also been available in case of allergic reactions or other complications from vaccines. Supporting these vaccination sites also means having an ambulance on scene and leaving only one of the two ambulances available for the Ukiah Valley’s 34,000 residents. Purchase of a new ambulance would enable this vaccination support to continue without impairing the ability of the UVFA to provide ambulance services in the Ukiah Valley.

Upon hearing of the possibility of funding through the CDBG-CV2/CV3 NOFA, UVFA staff began researching manufacturers available through a cooperative purchase process, in compliance with federal procurement standards and regulations.

Cooperative purchases of large equipment such as ambulances decrease the procurement timeline and generally decrease costs.

UVFA staff also began specifying out the ambulance needed for the area. Both of these steps have since been completed.

Additionally, UVFA staff has secured an independent price quote prepared for the City / UVFA for the cost of the ambulance at $250,190.

If an award of CDBG-CV2/CV3 funding is received, UVFA will 1) take the procurement proposal to City Council for approval; 2) order the ambulance; and 3) take delivery of the new ambulance and put it into service. This process is expected to take approximately nine months and will be implemented immediately upon execution of the CDBG-CV2/CV3 standard agreement. All activities will be completed by July 31, 2022.

We want to make sure that all of our program partners have the resources, capacity, and tools to be successful. That includes, guidelines, strategic plans, operating manuals, implementation strategies, and other documentation that addresses how your program or project will be implemented. These plans do not need to be formal or adopted, but they should be implementable.

City of Ukiah
20-CDBG-CV2-3-00097

Upload your guidelines / strategic plan / operations plan / implementation strategy Provide a detailed narrative describing the steps to be taken to complete the activity (i.e.: Task 1- create marketing plan; Task 2- hold a town hall meeting; Task 3- analyze feedback… etc.). This task narrative should indicate your knowledge of the steps and actions necessary to complete your activity. Narrative should include all actions taken to reach readiness through actions necessary for closeout.

The narrative must include the deliverables that will be completed as part of this activity in relationship to the task descriptions (i.e.: Deliverable 1- marketing plan; Deliverable 2- town hall meeting minutes… etc.). This deliverable narrative should indicate your direct knowledge of the documentation necessary to monitor and evaluate activity compliance. These documents should be part of your project file and will be reviewed as part of your onsite monitoring.

In completing the Tasks and Deliverables narratives, the applicant should demonstrate a knowledge of the specific steps needed to achieve the desired outcome.

Detailed Scope of Work - Task and Deliverables Narrative Step 1- Research manufacturers available by cooperative purchase (completed).

Step 2- Specify out the ambulance unit needed for the Ukiah Valley (completed).

Step 3- Upon an award and execution of the CDBG standard agreement, secure City Council approval on the procurement proposal.

Step 4- Order ambulance.

Step 5- Take delivery of ambulance and put into service.

Upon implementation of all activities, and expenditure of CDBG-CV2/CV3 funding, the City will complete closeout activities and submit the closeout package to HCD for approval.

Section V
It is a Department priority to ensure all eligible persons receive equitable access to services, and are served with dignity, respect and compassion regardless of circumstance, ability or identity. This includes marginalized populations, including but not limited to, Black, Native and Indigenous, Latinx, Asian, Pacific Islanders and other People of Color, immigrants, people with criminal records, people with disabilities, people with mental health and substance use vulnerabilities, people with limited English proficiency, people who identify as transgender, people who identify as LGBTQ+, and other individuals that may not traditionally access mainstream support. The following list of questions highlight items that you as the Grantee might be doing to address racial equity. If you have not started to address racial equity in your housing and community development projects and programs, this is an opportunity to describe your plans for how this funding will reduce disparities and increase racial equity in your communities. Answers in this section will not serve to qualify or disqualify applicants but rather will serve as a baseline measure of the current state of each applicant’s disparities, efforts and outcomes.

Has your jurisdiction completed an analysis of racial disparities in its programs that address housing insecurity, homelessness and economic insecurity?
No
How will you capture and analyze data to determine if you have disproportionate outcomes in your CDBG-CV funded project or program for people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color who have been historically marginalized and are disproportionately impacted by housing segregation, poverty, homelessness, and COVID-19? The City of Ukiah will primarily capture and analyze data regarding disproportionate outcomes in CDBG-CV through the use of community-engagement forums, equity surveys, and personal communication from members of the City’s newly-formed Equity and Diversity Committee. The 11-person Equity and Diversity Committee includes two City Council members and nine individuals who identify with or are members of organizations that represent the following demographic groups: Persons with lived experience of poverty (currently or formerly living at or below the poverty level, Persons with physical or mental disabilities, Persons from the LGBTQA community, Native American tribes and communities in Mendocino County, Persons from the Hispanic/Latino community, Persons of color, Persons whose primary language is not English, Youth 21 years and younger, and Seniors 65 years or older.

The Committee, seated on February 17, 2021, has been tasked with developing an action plan to foster diversity and equity in the organization and our community. The committee will review policies, practices, and procedures to promote and enhance equal participation and access to services. The Equity and Diversity committee serves in an advisory capacity to the City Council and City Manager.

City of Ukiah
20-CDBG-CV2-3-00097

How will you respond to identified disparities and use this funding to work toward racial equity in your CDBG-CV funded project or program?
The City of Ukiah will evaluate and respond to identified disparities through the goals, objectives, and strategies identified in the City-wide comprehensive equity action plan developed by the City of Ukiah’s Equity and Diversity Committee. Ongoing progress to meet racial equity goals will be evaluated during the committee’s annual review process.

The City of Ukiah is comprised of 38.7% Hispanic/Latino persons. Hispanic/Latino and Persons of Color individuals have been disproportionately affected by COVID-19. The CDBG grant funds for the purchase of the ambulance for Ukiah Valley Fire Authority will ensure of continuing of services, including access to COVID resources, for those who have been disproportionately affected by COVID including persons of color and Hispanic/Latino persons.

Does your organization have requirements for all subrecipients to look at data to determine racial disparities in its programs?
No
Does your organization have requirements for all subrecipients to put a plan in place to address racial disparities if they exist?
No
Identify and describe how people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color will access your CDBG-CV funded project or program.

Do you have Formal partnerships such as MOUs or subrecipient agreements with organizations serving people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color?
Yes
Please provide a narrative about the Formal Partnerships you have:

The City of Ukiah has a Memorandum of Understanding with the Coyote Valley Band of Pomo Indians to use the Pomo Indians Band's gym for the City's league youth and adult basketball activities. In exchange for this use, tribal members and their children are provided free registration into all City youth and adult sports leagues, swim lessons, and other recreation activities.

Do you have Informal partnerships with organizations serving people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color? Yes
Please provide a narrative about the Informal Partnerships you have:

The City partners with the local Community Action Agency North Coast Opportunities, Mendocino County Continuum of Care, Mendocino Latinx, and other organizations.

Do you have Materials in multiple language and accessible on jurisdiction website? Yes
Please provide a list and links to the materials in multiple languages:

Although not all the City's materials are available in multiple languages, the City has made significant progress over recent years to improve access to multiple language materials. The City maintains a contract with LanguageLine to provide interpretation services. The City also employs several bilingual English-Spanish speaking staff in its customer service department to assist monolingual Spanish-speaking residents with access to City services. Advertising for major events hosted by the City is usually in English and Spanish, including posts on the City's Facebook page.

Do you have Communications campaigns on social media, radio, television or flyers targeted to people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color?
Yes
Please provide a narrative and any applicable links for the communications campaigns:

The City regularly participates in communication campaigns on social media, radio, television, and flyers to target persons of protected classes. Recent efforts include: media campaigns to share vaccination/COVID-19 information to the Latino/Latina/Latinx community, partnering with numerous other agencies to share multilingual U.S. Census information to targeted communities, and recruitment for the City’s Equity and Diversity Committee. Other efforts include the City Council adopting a resolution to recognize February as Black History Month and a recent partnership with California Listos and other nonprofits and local artists to create a public art project promoting culturally thoughtful emergency preparedness messaging in the City's downtown Alex Thomas Plaza.

City of Ukiah
20-CDBG-CV2-3-00097

Do you have any 'other' means not listed for people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color accessing your CDBG-CV funded project or program?
No
How are the voices of people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color and those with lived experience of housing insecurity, homelessness and economic insecurity being centered in a meaningful, sustained way in creating effective approaches to addressing disproportionate outcomes in local projects and programs?
Does your jurisdiction have an advisory body for community level planning and decision making (e.g. Housing Advisory Committee, Community Planning Advisory Committee)? No
Do residents of your jurisdiction have access to any type of Boards and Commissions training to increase the political participation and decision-making power of low-income communities and communities of color? (e.g.

Boards and Commissions Leadership Institute, Public Boards and Commissions Training) No
Have culturally specific organizations (those addressing the needs of protected classes) have been involved in developing your jurisdiction’s COVID-19 response strategy, including plans, programming, and service provision? No
Has your organization taken steps to ensure these funds are accessible to smaller and non-traditional organizations that have historically been serving communities of color but may not have previously participated formally in government grant programs?
No
Will your organization use these funds to address the organizational capacity of organizations that are led by Black, Latinx, Asian, Pacific Islander, and Native and Indigenous people? No
List your partner organizations that are addressing racial equity in the housing and homelessness response system, the economic development sector and the health care sector and how do you partner with them.

Organization Name:

Mendocino Latinx
Partnership Type:

Informal
Number of years in this type of partnership:
2 Group(s) Served:

Latinx
Do you have additional partners to list?
Yes
Organization Name:

Coyote Valley Band of Pomo Indians
Partnership Type:

Formal
Number of years in this type of partnership:
15 Group(s) Served:

Native American
Will your organization or chosen subrecipient be hiring staff for the CDBG-CV funded project or program? No
City of Ukiah
20-CDBG-CV2-3-00097

Will you do deeper income targeting than CDBG-CV regulations require? No
Section VI
Milestones
Milestones are the progress markers or performance indicators that indicate progress toward the completion of your activity.

Milestones may directly relate to your task narrative and are enforceable through the standard agreement. Each activity must include at least a starting and a completion milestone, with a description of the milestone and a date. Additional milestones are optional and strongly encouraged.

If you enter milestones for your activity and those milestones are approved your milestones will supersede the HCD default milestones. Please note that if you do not elect to identify activity specific milestones in your application, HCD will default to the milestones in the CDBG-CV2 NOFA.

Default HCD Milestones are:

Milestone #1: Activity Start Up (Mandatory Milestone)
Milestone #2: 20% Expenditure Completion Date: June 1, 2021 Milestone #3: 50% Expenditure Completion Date: December 1, 2021 Milestone #4: 80% Expenditure Completion Date: May 1, 2022 Milestone #5: 100% Expenditure Completion Date: August 1, 2022 (Mandatory Milestone) Milestone #1 - Activity Start
Activity Start up
Milestone #1 Completion Date
06/01/2021
Do you want to add additional optional milestones?
Yes
Milestone #2 (optional)
Secure City Council approval of ambulance procurement proposal.

Milestone #2 Completion Date (optional)
06/16/2021
Milestone #3 (optional)
Order ambulance.

Milestone #3 Completion Date (optional)
06/17/2021
Milestone #4 (optional)
Secure delivery of ambulance and put into service.

Milestone #4 Completion Date (optional)
03/25/2022
Milestone #5 (optional)
100% expenditure completion.

Milestone #5 Completion Date (optional)
04/22/2022
Milestone #6 (optional)
Milestone #6 Completion Date (optional)
Milestone #7 (optional)
City of Ukiah
20-CDBG-CV2-3-00097

Milestone #7 Completion Date (optional)
Milestone #8 (optional)
Milestone #8 Completion Date (optional)
Milestone #9 (optional)
Milestone #9 Completion Date (optional)
Milestone #10 - Confirmation of Closeout
Complete CDBG contract closeout activities.

Milestone #10 - Confirmation of Closeout Completion Date 07/29/2022
Readiness Criteria
Collaborators and Partners
Partnerships and collaborations are supported and in many cases encouraged in implementing your COVID-19 related activity.

Please indicate what types of partnerships you will be using in implementing your activity in the check-boxes and include a list of all of the different partners and collaborators including whether you have a formal or informal partnership agreement in the narrative section. Please upload and fully executed formal agreements as applicable.

If you are doing an activity in response to homelessness or to support persons experiencing homelessness you must coordinate with your Continuum of Care and identify them as a participating partner in this application. You will be required to track duplication of benefits in coordination with your Continuum of Care.

List of collaborators/partners
Other Local Government (county or city), Non-Profit Service Providers, Local Government Agencies (Departments) Provide a narrative listing your partners and collaborators:

The City of Ukiah and Ukiah Valley Fire District partner to provide Fire and EMS services through a single entity, the Ukiah Valley Fire Authority, and a Joint Powers Agreement. A copy of this JPA is attached.

In addition to this formal partnership, the Ukiah Valley Fire Authority collaborates with several entities throughout the Ukiah Valley to deliver emergency services. A list of these collaborators include the following:

Hopland Fire District
Redwood Valley-Capella Fire District
Potter Valley Fire District
Anderson Valley Fire District
Anderson Valley Ambulance
Little Lake Fire District
Adventist Ukiah Valley Medical center
Adventist Howard Memorial Hospital
Coastal Valleys EMS
Upload Executed MOU/Partnership Agreement/Multi-Agency Agreement Current (2020) Joint Management Agreement.pdf
Upload Executed MOU/Partnership Agreement/Multi-Agency Agreement Upload Executed MOU/Partnership Agreement/Multi-Agency Agreement City of Ukiah
20-CDBG-CV2-3-00097

Do you have a draft or executed agreement with a contractor/subrecipient? N/A (No Contract Needed)
Threshold Criteria
Site Control
Some activities require proof of physical site control while others require proof of control of the resources necessary to complete the activity. For example, a service that provides delivered meals will need to have "control" of a vehicle for deliveries. In the narrative box, explain what type of site control will be necessary for your activity. Upload the applicable proof of site control.

If you believe no site control is required for your activity, indicate that in the narrative and explain why no site control is necessary for your activity.

Description of site control of the facility or means to conduct the services:

Site control is not applicable for the purchase of the ambulance for the Ukiah Valley Fire Authority. An ambulance will be purchased to increase the capacity and responsiveness of Emergency Medical Services performed by the Ukiah Valley Fire Authority. Use or purchase of real property for this activity is not needed, and as such, site control is not applicable.

Upload Site Control Supporting Documentation
Federal funds may not be used to pay contractors, non-profits, or agencies that are federally debarred. Provide a proof of no-debarrment for each agency, contractor, non-profit, or company that will receive funding or be paid out of this grant. Individuals that are not a business do not need to be checked.

Use https://www.sam.gov/SAM/ to check for excluded parties and upload proof that contractors etc. are not debarred.

If you do not yet know who your contractors or subrecipients will be, you do not need to show proof of debarrment check at application. However you will be required to check for debarment prior to contract or subrecipient agreement execution.

Debarment checks that do not show results will not be accepted. All parties must be registered in SAM.Gov. Unregistered: consultants, contractors, partners, or subrecipients will not be eligible for reimbursement.

Upload your Debarment Check
SAM Search results- City of Ukiah (debarment).pdf
Upload additional Debarment Check Documentation
Upload an executed Statement of Assurances and Compliance. The template is found in the Files tab under the program solicitation.

Please make sure the statement is completed with your jurisdiction's information and that the document has the specific CDBG-CV2 designation in the footer. The Statement of Assurances and Compliance is a legally binding document.

Upload your Statement of Assurances and Compliance with 2 CFR Part 200 * CDBG-CV Certifications and Assurances- City of Ukiah.pdf Use the updated Citizen Participation Requirements document at https://www.hcd.ca.gov/policy-research/plans-reports/docs/FinalCitizen-Participation-Requirements-for-the-State's-Annually-Appropriated-Federal-Programs-Plans-and-Reports.pdf to complete your public participation. Use the guidance on holding public hearings and meetings during a disaster to ensure your organzation complies with public health priorities.

Use the Citizen Participation reference documentation in the Files tab of the solicitation for additional information on Limited English Proficiency (LEP) and a sample public notice.

Per 24 CFR §570.486 https://www.law.cornell.edu/cfr/text/24/570.486 the public notice should contain at the minimum, the amount of CDBG funds being requested, the amount of PI funds being used (if applicable), the range of activities that will be performed, the address, phone number, and times of the meeting.

Citizen Participation - Have you met all Public Hearings/Citizen Participation requirements? Yes
Upload Citizen Participation Proof of Public Notice
City of Ukiah CDBG-CV2.CV3 Proof of Public Notice.pdf
Upload Public meeting/hearing presentation/handout materials AppSubmittal Public Hearing- agenda.staffreport.minutes.pdf Upload Public Comment and Responses
AppSubmittal Public Hearing- description.nocomments.pdf City of Ukiah
20-CDBG-CV2-3-00097

Upload Public meeting/hearing presentation/handout materials Use the approved sample resolution from the Files tab of the Solicitation. Do not modify the sample language in the resolution.

Upload Approved Resolution for Application
Ukiah Reso. No. 2021-03 CDBG-CV2.CV3 applications submittal.pdf Download the FI$CAL TIN from the Files tab in the Solicitation. Do not use P.O. Box addresses on the TIN. Make sure the TIN includes the official name of your jurisdiction.

FI$CAL TIN FORM
Upload CA TIN Verification Form
Ukiah CA Fiscal TIN Form.pdf
Monitoring and Compliance
Are all single audit findings cleared or in remediation? N/A - Not required to submit
Are all HCD CDBG program monitoring findings cleared or in remediation? N/A (no audit finding or not required to submit single audit) Are you in compliance with all exisiting HCD award agreements? N/A (no audit finding or not required to submit single audit) Environmental
Use the Environment Review forms located on HUD's website at https://www.hudexchange.info/programs/environmentalreview/orientation-to-environmental-reviews/#overview to complete your environmental review. Note that even General Administration requires a statement of exemption. Upload the correct level of environmental review for your activity and a statement of exemption for any General Administration that you intend to use.

If the level of review for your activity is an Environmental Assessment or Environmental Impact Study, please upload the assessment or study plus consultation letters, identified mitigations, and/or conditions of approval. Please do not upload the entire environmental review record if it is more than 50 pages. Do upload any noticing FONSI/RROF or NOIRROF and Authorization to Use Funds if available that corresponds with the activity’s appropriate level of review. Acceptable formats of these forms can be located at https://www.hudexchange.info/programs/environmental-review/. To determine the correct level of review go to HUD’s environmental review overview page https://www.hudexchange.info/programs/environmental-review/orientation-to-environmentalreviews/#overview. Please make sure your Environmental Review is definitive in findings and that the program/project description matches the activity description in this application. Environmental reviews with inadequate project/program descriptions, findings that are not definitive or that have squishy language, do not adequately or correctly identify mitigations, did not complete required consultations, or that have other material deficiencies may result in disqualification.

Upload Activity NEPA Compliance
NEPA ER- CENST- UVFA ambulance purchase.pdf
Upload General Administration NEPA Compliance
Upload additional proof of NEPA Compliance
Section VII
Budget and Duplication of Benefits
You are expected to provide two activity budgets. There is a CDBG specific budget that you will complete as part if your application in the eCivis Grants Network. That budget is linked below and must be completed before you submit your application. You ALSO need to complete a full activity budget. Your full activity budget should use the sources and uses Excel template included in the Files tab in the Solicitation. You may use your own excel budget, provided it includes all of the sources and uses that will be included in your activity. Include line items for each component of your activity. Identify all funding sources that will be used to fund your activity including other federal and state funding, local funding, foundation or non-profit funding, donations and any other cash resources. Do not include in-kind donations or volunteer time.

This template will also be used to evaluate your duplication of benefits. Indicate in the template where you project increased utilization of your public services if you are proposing a public service activity.

Your complete activity budget narrative should include information about how the activity will be funded and whether or not the activity is viable if other funding sources are not available and the activity is only partially funded. For instance can the project scope be reduced the number of beneficiaries be reduced, can the project be scaled to the amount of funding available. Make sure City of Ukiah
20-CDBG-CV2-3-00097

the budget narrative has a relationship to the tasks and deliverables described above. The narrative should include information about how the CDBG funding will only be used to support a new activity, a modified existing activity, or an addition of a new type activity.

Do you have program income not already included and committed in a CDBG activity? No
Budget Narrative:

The City of Ukiah proposes the funding of a purchase of a new ambulance for the Ukiah Valley Fire Authority. The total project cost is estimated to be approximately $250,190 and will be funded by CDBG funds from CDBG COVID Rounds 2 and 3 and the City’s General Fund.

An independent cost estimate for a new ambulance was secured from RedSky Emergency Vehicles and listed the cost of one ambulance at $231,925, plus tax of 7.875% on the new ambulance of $18,265, for a total estimated cost at $250,190.

CDBG-CV2/CV is expected to fund most of the cost of the ambulance purchase, at $141,648. The City’s General Fund will fund the remainder of the project cost at $108,542. No program income is committed for the project, because program income has already been committed to a Business Assistance program applied for and awarded by HCD in response to the 2019-2020 CDBG NOFA. If CDBG funds are reduced or not available, the purchase of the ambulance may not be possible as the City does not have adequate General Fund dollars to fund the remainder of the project.

Upload Cost Allocation Plan (if applicable)
Upload Duplication of Benefit Tracker Form (in Excel)
Duplication of Benefit Tracking - ambulance purchase.xlsx You will be responsible for documenting compliance with HUD's duplication of benefit requirements. You can find additional information about how to track duplication of benefits at the following link: HUD DOB See a Duplication of Benefits Policy sample in the Files tab of the Solicitation Include a brief narrative explaining how you plan to track for duplication of benefits in your activity.

Duplication of benefits will be addressed prior to procurement of the ambulance to ensure no financial assistance has been received or is available to pay costs of the ambulance charged to the CDBG-CV grant. This will primarily be accomplished through implementation of the City of Ukiah’s Duplication of Benefits Policy, attached to this application.

The DOB Policy provides that, prior to ordering the ambulance, the Ukiah Valley Fire Authority complete a Duplication of Benefits Affidavit. The affidavit acknowledges the City’s requirement that any person or entity receiving CDBG-CV assistance must agree to repay assistance that is determined to be duplicative. In the event the activity moves forward and is approved, in whole or in part, the UVFA may be required to sign a Subrogation Agreement to address any identified concerns around the potential for future duplication.

Upload your duplication of benefits tracking policy
City of Ukiah DOB policy- UVFA ambulance purchase.pdf
Miscellaneous supporting documentation (photos, maps, renderings, newspaper articles, etc.) Supporting Doc- ind. cost estimate- ambulance.pdf
Miscellaneous supporting documentation (photos, maps, renderings, newspaper articles, etc.) Miscellaneous supporting documentation (photos, maps, renderings, newspaper articles, etc.) Have you completed and submitted your eCivis Grants Network budget worksheet? Yes
Total Grant Dollars Requested CDBG CV-2/CV-3 Budget:
$141,648.00
View Budget Worksheet
https://portal.ecivis.com/#/peerBudget/5D3BFB31-81C7-4350-8591-8661ACB06EA9 Application Goals
City of Ukiah
20-CDBG-CV2-3-00097

View Application Goals
https://portal.ecivis.com/#/peerGoals/7A6065F6-FF02-4532-B80C-90493DFCF730 By typing my name in the field below, I hereby certify that this application is true and complete to the best of my knowledge.:

Craig Schlatter
Average Score

0.00 # of Reviews
1 # of Denials
0 Original Submission Date (for re-submissions)
Exhibit E - Budget
Applications: File Attachments
Upload Service Area Map
Service area doc- UVFA ambulance purchase.pdf
Upload Executed MOU/Partnership Agreement/Multi-Agency Agreement Current (2020) Joint Management Agreement.pdf
Upload your Debarment Check
SAM Search results- City of Ukiah (debarment).pdf
Upload your Statement of Assurances and Compliance with 2 CFR Part 200 * CDBG-CV Certifications and Assurances- City of Ukiah.pdf Upload Citizen Participation Proof of Public Notice
City of Ukiah CDBG-CV2.CV3 Proof of Public Notice.pdf
Upload Public meeting/hearing presentation/handout materials AppSubmittal Public Hearing- agenda.staffreport.minutes.pdf Upload Public Comment and Responses
AppSubmittal Public Hearing- description.nocomments.pdf Upload Approved Resolution for Application
Ukiah Reso. No. 2021-03 CDBG-CV2.CV3 applications submittal.pdf Upload CA TIN Verification Form
Ukiah CA Fiscal TIN Form.pdf
Upload Activity NEPA Compliance
NEPA ER- CENST- UVFA ambulance purchase.pdf
Upload Duplication of Benefit Tracker Form (in Excel)
Duplication of Benefit Tracking - ambulance purchase.xlsx Upload your duplication of benefits tracking policy
City of Ukiah DOB policy- UVFA ambulance purchase.pdf
Miscellaneous supporting documentation (photos, maps, renderings, newspaper articles, etc.) Supporting Doc- ind. cost estimate- ambulance.pdf
City of Ukiah
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300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com

AMBULANCE PURCHASE FOR UKIAH VALLEY FIRE AUTHORITY

DOCUMENTATION OF SERVICE AREA
The Ukiah Valley Fire Authority (UVFA) provides ambulance services throughout the service area in the attached map. Although this service territory is not a majority Low and Moderate Income area (LMA), UVFA Fire Chief Douglas Hutchison reports that insurance records demonstrate the majority of ambulance transports are primarily Low and Moderate Income persons. For example, the Chief reports 79% of patients are insured through Medicare or Medi-CAL (Medicaid).

In email correspondence with CDBG Housing and Community Specialist II Felicity Gasser on February 23, 2021 (Attachment 1), Ms. Gasser indicated that documentation of insurance records for the UVFA ambulance service would be sufficient to demonstrate LMA for the ambulance service area.

Ms. Gasser also stated the City should submit a map of the ambulance service area.

In accordance with this request, a letter from Chief Hutchison (Attachment 2) and map of the UVFA ambulance service territory (green shaded areas of Attachment 3) are attached. The Chief estimates the service territory to serve a population of approximately 34,000.

City of Ukiah
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1 Craig Schlatter
From: Craig Schlatter
Sent: Tuesday, February 23, 2021 12:50 PM
To: Gasser, Felicity@HCD
Subject: RE: question about CDBG alternative data LMA justification (CDBG-CV2/3) Thank you for your email, Felicity. We will proceed as you have outlined.

Thanks also for getting back to me so quickly. Much appreciated, especially as I know how busy you all are! Craig
From: Gasser, Felicity@HCD [mailto:[email protected]] Sent: Tuesday, February 23, 2021 11:58 AM
To: Craig Schlatter <[email protected]>
Subject: RE: question about CDBG alternative data LMA justification (CDBG‐CV2/3) [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe.

Documentation of those insurance records for your ambulance service will be sufficient to demonstrate LMA for your ambulance service area. This could be in the form of a letter from your Fire Chief.  If he/she can provide a report that lists the insurance reporting to accompany that letter, that would be even better.  In addition to this, please submit a map of the service area for your ambulance service.

You may wish to include this email in what you submit as documentation of the direction provided to you by HCD staff, so that it is clear to application reviewers that what you submitted to HCD was at the recommendation from our team.

Thanks,
Felicity
Felicity Gasser
Housing and Community Development Specialist II - Federal Programs Division of Financial Assistance
Housing & Community Development
2020 W. El Camino Avenue, Suite 500 | Sacramento, CA 95833 Cell Phone: 707.393.9189
Pronouns: she/her
Attachment 1
City of Ukiah
20-CDBG-CV2-3-00097

2 From: Craig Schlatter <[email protected]>
Sent: Monday, February 22, 2021 3:49 PM
To: Gasser, Felicity@HCD <[email protected]>
Subject: question about CDBG alternative data LMA justification (CDBG‐CV2/3) Hi Felicity,
I’ve been working with Jessica on a question related to proving area benefit for the possible purchase of a new ambulance with CDBG CV2/3 funds. The area the ambulance serves is not majority LMI. However, we do have local data that the number of people who use ambulance services are majority LMI.

My question is this‐ what type of data are you looking for to prove income eligibility for this activity? I have received the following recent data from our Fire Chief (the Fire Authority operates the EMS services in our region): of the 81 billed transports since March 2020 (when we reestablished billing) 56 (69%) are Medicare or Medi‐Cal, 8 (10%) are commercial insurance, 8 (10%) are private pay‐ no insurance, 4 (5%) are V.A., and 4 are under review.

Is this information adequate for proving this activity is eligible? If not, what is HCD looking for? If it’s easier to hop on a phone call to discuss, I am around this week‐ just let me know.

Thanks,
Craig
Craig Schlatter, Director
Department of Community Development
300 Seminary Ave. Ukiah, CA 95482
P: (707) 463‐6219 F: (707) 463‐6204
www.cityofukiah.com/community‐development [cityofukiah.com] Participate in the City’s 2040 General Plan Update! Visit http://Ukiah2040.com [ukiah2040.com] City of Ukiah
20-CDBG-CV2-3-00097

Attachment 2
City of Ukiah
20-CDBG-CV2-3-00097

Ukiah Municipal Airport
Burg Euch
Lower Blue Blue Lake
Pool P
Hidde
Ora La
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Lake Mendocino
Sc
Ly
Dorr Creek Cooper
M
South Fork
B
Hendricks Cre
For
C
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Willow Creek
Fla
Dayle Cre Kirpe
at
Cana
Pool Cr Cana anther Creek
Lyons Valley Creek
e Creek
Black Oak Springs
North Fork Mill Creek
Cold Cree
Doolin Creek
Mill Creek
Creek
Fork Bg
Orrs Creek
McNab Creek
Ackerman Creek
y Creek
Eldridg
Ru
Low Gap Creek
Navarro River k
Morrison Creek
North Fork Indian Creek
Creek
C
k Creek
ugherty Creek eek
eek
Skunk Creek
South Branch Robin
East Fork
k
Sulphur Creek
Mill Creek
North Fork McGe
Felix Cr
Creek Howell Creek
Con Creek
ek
Creek
ek
d Creek
Parsons Creek
Hensley Creek
iver
Soda C
Rose Creek
nuffins Creek
Gut Creek McClure Creek
vey Creek
C eek
Gibson Creek
al Creek
eek
Howard Creek
eek
eek
Creek
dian Creek
ow Creek
mery Creek
n Creek
ief Creek
eyard Creek
North Fork Fe
eek
varro Rive
Fork Indian Creek
B
Ukiah Municipal Golf Course Low Gap Regional Park Todd Grove Municipal Park 12th District Fair Grounds ate Park
Giorno Park/Anton Stadium Observatory Park Trail McGarvey Park Oak Manor Park Vinewood Park

ALLEY CALPE

VALLEY CSDS

POTTER VALL

NEL VALLEY F LAKEP
HUKIAHE001 VALLEY FPS

LAKEPORT
NORTHSHO RedwR
Ukiah
Calp
AVCSD BOON AVCSD BOOTalm
AVCSD PHILO VCSD PHILO VCSD PHILO VCSD PHILO VCSD PHILO VCSD PHILO VCSD PHILO F8720 HWY 128 AVCSD NEW PH77419 HWY 128 77419 HWY 128 77419 HWY 128 77419 HWY 128 77419 HWY 128 77419 HWY 128 77419 HWY 128 419 HWY 128 41419 HWY 128 41419 HWY 128 41419 HWY 128 419 HWY 128 419 HWY 128 41419 HWY 128 41419 HWY 128 41AVCSD BOON AVCSD BOO 999 HWY 12 HWY 12 HWY 12888 AVCSD PHILO VCSD PHILO VCSD PHILO VCSD PHILO VCSD PHILO VCSD PHILO VCSD PHILO F8720 HWY 128 AVCSD NEW PH77419 HWY 128 77419 HWY 128 77419 HWY 128 77419 HWY 128 77419 HWY 128 77419 HWY 128 77419 HWY 128 419 HWY 128 41419 HWY 128 41419 HWY 128 41419 HWY 128 419 HWY 128 419 HWY 128 41419 HWY 128 41419 HWY 128 41999 HWY 12 HWY 12 HWY 12888 8481 EA
SANE167 H
UKIAH UKIAHVV1500 S UKIAH UKIAHVV1500 S
N5 UKIAH
1301 1301 1301T
CAL CAL FI CAL CAL FI CAL CAL FI CAL CAL FI CAL CAL FI CAL CAL FI CAL CAL FI FIRFIR FIRFIRRR2690 N UKIAH UKIAH FF 300 SEM
UKIAH UKIAH UKIAHV141 LOVUKIAH UKIAH UKIAHV141 LOV UKIAH UKIAH FF 300 SEM PPC(tm) Update Baseplot For: UKIAH VALLEY FPSA - MENDOCINO CO, CA

UKIAH VALLEY FPSA

MENDOCINO CO
CA
0 1
Miles
2 Ukiah Municipal Airport
Willow Pond
Lower Blue Lake
Blue Lakes
Pool Pond
Ora Lake
Hagan Lake
Lake Mendocino
Cooper Creek
South Fork Scot s Creek
Hendricks Creek
Benmore Creek
Willow Creek
Scot s Creek
Dayle Creek
Pool Creek
Panther Creek
Lyons Valley Creek
k Middle Creek
Black Oak Springs Creek
North Fork Mill Creek
McDowell Creek
Cold Creek
Doolin Creek
Mill Creek
South Fork Big River
Anderson Creek
Orrs Creek
McNab Creek
Ackerman Creek
McWhinney Creek
Eldridge Creek
Low Gap Creek
Forsyth Creek
Morrison Creek
North Fork Indian Creek
S Branch N Fork Navarro River
Middle Fork Felix Creek
Crawford Creek
York Creek
Daugherty Creek
Skunk Creek
South Branch Robinson Creek
East Fork Russian River
Indian Creek
Sulphur Creek
Shingle Mill Creek
North Fork
Felix Creek
Jimmy Creek
Howell Creek
Con Creek
Donelly Creek
Robinson Creek
Parsons Creek
Hensley Creek
Soda Creek
Rose Creek
Snuffins Creek
Gut Creek
McClure Creek
McCarvey Creek
Young Creek
Gibson Creek
W Heral Creek
Howard Creek
Russian River
Montgomery Creek
White Creek
Ornbaun Creek
ef Creek
Seward Creek
Graveyard Creek
North Fork Feliz Creek
Johnson Creek
y Creek
W Branch N Fork Indian Creek
Ukiah Municipal Golf Course
Low Gap Regional Park
Todd Grove Municipal Park
12th District Fair Grounds
Giorno Park/Anton Stadium
Observatory Park Trail
Oak Manor Park
McGarvey Park
Vinewood Park
Natural Reserve Azalea State
REDWOOD VALLEY CALPELLA FDE001
ANDERSON VALLEY CSDS002

POTTER VALLEY CSA
SANEL VALLEY FDE001
UKIAHE001
UKIAH VALLEY FPSAE001
LAKEPORT FDE001
NORTHSHORE FDE001
Boonville
Ukiah
Calpella
Talmage
Scotts
CA-20
Blue Lakes Rd
Irvine Ave
Schubert Ln
Diane Ln
W State Highway 20
Laurel Dell Rd
Rue Du Bateau
Old State Hwy
County Road 305D
Scotts Valley Rd
Trail 14B
Witter Springs Rd
Old Rd
Bachelor Valley Rd
Saratoga Springs Rd
Dessie Dr
Boundary Ridge Trl
Old Witter Springs Rd
8 Mile Glade
Red Mountain Camp Rd
Oakwood Springs Rd
Buckhorn Rd
Trail 11
Trail 14D
Trail 2b
Trail 2
Tucker Camp
Red Mountain Quarry Rd
8 Mile Ridge
A-175 Highway 175 State
Trail 4
Benmore Trl
East
Panther Ridge
Forest Route 17N26
Lost Valley Rd
Pyramid Ridge
Forest Rte-17N26
Blue Dodge Trl
Mill Creek Rd
Ponderosa Ln
Middle Mountain Firebreak
W S
P
Guidiville Reservation Rd
Fawnwood Dr
Beltrami Dr
E Calpella Rd
Betty St
Mill St
Eastside Rd
El Dorado Rd
W Moore St
W School Way
Mill Ct
Ridge Rd
Road B
Ornbaun Rd
S Dora St
Old River Rd
Wildwood Rd
W Mill St
Leland Ln
Black Bart Trl
Lake Mendocino Dr
Uva Dr
Kirk Dr
Zinfandel Dr
Redemeyer Rd
Oak Knoll Rd
E S di e Calpella Rd
Rosemary Ln
N Pine St
S Highland Ave
Feliz Creek Rd
Riverside Dr
Dora St
Eastlick St
Empire Dr
Boonville Rd
Co
Nokomis Dr
CA-128
Crestview Dr
Bus McGall Rd
Antoni Rd N State St Running Springs Ranch Rd
Sol Ln
Cleveland Ln
Highway 20
Woodlake Dr
Parducci Rd
Orr Springs Rd
Lane Dr
N Oak St
W Standley St
Robinson Creek Rd
Briarwood Dr
Eastside Calpella Rd
McNab Ranch Rd
Myron Pl
Todd Rd
Fern Canyon Pl
Mountain View Rd
S Orchard Ave
E Gobbi St
Lake Ridge Rd
Maple Ave
CA-253
Highway 128
Smith Ln
E Standley St
W Lake Mendocino Dr
Christy Ct
CA-222
S School St
Airport Rd
Hollow Tree Rd
Leslie St
Low Gap Rd
Medicine Way
Mendocino Dr
Hospital Dr
N Orchard Ave
Wel ml ar Dr
W Perkins St
Rafello Dr
Marina Dr
N Bush St
S Sta et St
Vichy Hills Dr
Chateau Pl
Central Ave
1st Ave
Helen Ave
Oak Court Rd
Celestin Ct
Washo Dr
River View Dr
San of rd Ranch Rd
Forsythe Dr
Thomas St
Lorraine St
Meadow Dr
Bel Arbres Dr
Road A
Yosemite Dr
Baywood Ct
Pinecrest Dr
E Madrone Dr
Anderson Valley Way
Brush St
Peachland Rd
Norgard Ln
Oman Rd
E Clay St
Cortina Pl
Quail Dr
Pinolevil el Dr
Burke Hill Dr Thompson St
Mohawk Dr
W Smith St
Tedford Ave
Carrigan Ln
Saint Yorre Ct
Ruddick Cunningham Rd
Frontage Rd
Malaga Dr
Blue Oak Dr
Appolinaris Dr
Pomo Ln
Valley View Dr
Lorene Rd
Bart el tt Ct
Banker Blvd
Gold Gulch Rd
Homewood Dr
Olive Ln
Moose Rd
Bethel Ln
Page Rd
Sanel Dr
Creek Rd
Hutsell Rd
Road C
McPeak St
Desp ni a Dr
Shigom Rd
Estate Ct
Bartolomei Rd
Plum Dr
Hazel Ave
Park Creek Ln
Laws Ave
Talmage Ct
Ridgeview Dr
Deerwood Dr
Vista Verde Dr
Pine Rdg
Elm St
Chyanne Ct
Cox Schrader Rd
Ellis Ln
Richey Rd
Capps Ln
Brandywine Dr
Dora Ave
King Ranch Rd
Radical Ridge Rd
Jefferson Ln
Warren Dr
View Dr
Uva Pl
Main Ranch Rd
Young Creek Rd
Perrier Ct
Fairview Ct
Fircrest Dr
Bell Arbes Dr
Westerly Pl
Main Cir
Chablis Dr
Leland Dr
Horseshoe Cir
Zaina Ln
Haehl St
Elledge Ranch Rd
Lone Pine Dr
Crawford Ranch Rd
Ponderosa Way
Sky Hill Dr
Windsong Way
Janix
Estate Dr
N Dora St
Deghi Ln
E Perkins St
Village Cir
Long Valley Ranch Rd
Lambert Ln
Ford Rd
Tokay Ave
Twining Rd
Goat Rock Rd
Henry Station Rd
Vichy Springs Rd
tt Ranch Rd
River St
Babcock Ln
Aldo Ln
H
Lookout Dr
Rubicon Ct
Orr St
Hastings Frontage Rd
Toll ni i Ln
Waugh Ln
Taylor Dr
Laurel Ave
Pinoleville Rd
Doolan Canyon Dr
Vineyard Oaks Dr
Nelson Ranch Rd
Ricetti Ln
Dusty Rd
Donner Ln
Apple Ave
Carousel Ln
W Church St
N School St
Shale Ln
Terra V
Sherry Dr
McClure Rd
James St
Bisby Ave
Orchard Plaza
Redwood Hwy
Burke Hill Rd
Industry Rd
Bourben Ln
Ruddock Ave
Glenwood Dr
Live Oak Ave
Watson Rd
Blackberry Ln
Willow Ave
University Rd
Myron St
Blue Bonnet Dr
Wallace Dr
Elsie Way
Cochrane Ave
Coyote Valley Blvd
Sidnie St
Redwood Hwy N US-101 S
Lorenzo Rd
Talmage Rd
US-101 N
Dominican Way
El Rio Ct
Arlington Dr
Hensley Creek Rd
Saratoga Ct
Bonita Pl
Garrett Dr
Walnut Ave
Luce Ave
S Horseshoe Cir
Desp ni a Ln
Hulda Dr
Airport Park Blvd
El Roble Rd
Tan Oak Pl
Sunnycrest Dr
Yokayo Ranch Rd
Feliz Creek Dr
Gielow Ln
Fracchia Ln
Hastings Rd
Finne Rd
Farrer Ln
Redwood Ave
Davis Dr
Butler Ranch Rd
Rose Ave
Spanish Canyon DrCarleton Dr
Cypress Ave
Howell Creek Rd
Ford St
Cromwell Dr
Tehuacan Rd
Lovers Ln
Peterson Pond Ln
Scherf Ln
Guid vi il el Rd
Redwood Hwy S
S Highway 101
Lewis Ln
Catalan Ct
Masonite Rd
20 W
Bisby Rd
Fitch Ln
Washoe Dr
Meadowbrook Dr
Br gi gs St
Recreat oi n Rd
Charles Ln
Doolan Ct
1st St
Barringer Rd
South Ave
Oak Park Ave
Eunice Ct
Lennix Dr
Pomo Dr
Monroe Ln
Agnes Ln
Stipp Ln
Woodway Ln
Foothill Ct
Isola Way
McClure Subdivision Rd
Broggie Ln
Tindall Ranch Rd
Durab el Mill Rd
Black Oak Dr
Mazzoni St
Knoxville Rd
Meyers Ln
Sems Ln
Van Pelt Dr
Christopher Ct
Mason St
Antoni Dr
Milani Dr
Feliz Rd
Grand View Dr
Rupe St
Briggs Ln
Deer Meadows Rd
Yokayo Dr
Townsend Ln Jones St
Burgandy Dr
Cooper Ln
Peterson Ln
Find Yer Way
Running Springs Rd
Sequoia Plaza
Scenic Way
Knob Hill Rd
Fred Macmurray Ln
Addor Ln
S Oak St
N Hortense St
Fawn Pl
Sierra Pl
Fern Canyon Dr
W Hopkins St
Gielow Rd
Graziano Ln
Road 144
Mary Ln
Adams St
Poma Ln
Robinson Ln
Antler Rd
Gibson St
Deer Meadow Rd
Hollow Tree Creek Rd
Gap Rd
Mendocino Pl
Service Rd
Acorn Way
Mae St
Cabana Ct
Pepperwood Ct
Lakeside Dr
G el nrob Rd
Cambell Dr
Luff Ct
Delight Cyn
Masonite Industrial Rd
Rio Vista Ln
G Rd
Pallini Ln
Proper Vw
Largo Rd
F Rd
Mosswood Rd
Moore St
Camp Bushay
Mindfullness Ave
Frontage Road A
Cow Mountain Access Rd
2nd St
Proper Thought
cGall Rd
Stutsman Rd
Kuki Rd
Scott St
Vista del Lago Rd
Prathers Camp Rd
Goodacre Ln
Romer Dairy Rd
West St
Schuette Rd
Ruddick Cunningham Dl
Barnett Way
E Mill St
Shepard Ln
Bricarelli Dr
Mendo Wine County Rd
S Hope St
Henry Romer Rd
Road 150 B
River Ln
Myrtle Ln
E Rd
Portlock Rd
Chickenfoot Rd
Road 151
Hollowtree Rd
Wabash Ave
Schoenahl Rd
Ravens Pike Rd
Rossi Rd
g McD Rd
Ben Rd
Rover Rd
Meadow Ridge Rd
State Route 20
D
Shady Ln
M Rd
Cox Schroeder Rd
Electra Way
Plant Rd
N Rd
Terrace Rd
Vista Del Lago
Evans St
Peach St
Pratt Ranch
Coyote Canyon Rd
Orive Way
Mil vl ei w Ln
Feedlot Ln
Brunner St
Perry St
Morality Way
Hardwick Rd
Balou Dr
Hamby Ford Rd
Kindmess Ave
N Spring St
Old Lake County Rd
Valley View Rd
Stonesthrow Dr
King Ridge Rd
Ricker Rd
Ivan Way
Irvington Dr
S Main St
River Rd
Doalan Ct
Gobalet Ln
Cresta Dr
Cherry St
Commerce Dr
P
E Smith St
ark Blvd
King Ct
Holden St
Conrad Rd
Joseph St
George Pl
Hastings Ave
Vista Ranch Rd
Walnut Ln
Estrella Ct
N Lovers Ln
AVCSD BOONEVILLE FS 74114281 HWY 128AVCSD BOONEVILLE FS 74114281 HWY 128 SANEL VALLEY FS 612
167 HENRY STATION RD
UKIAH VALLEY FS 641 (AA)1500 S STATE STUKIAH VALLEY FS 6411500 S STATE ST NORTHSHORE FS 91 (UN)
5200 W HWY 20 5200 W HWY 20
UKIAH VALLEY FS 644 (UN)
1301 TALMAGE RD

CAL FIRE UKIAH FS (AA)
2690 N STATE ST
UKIAH FS 651 (AA)
300 SEMINARY AVE
UKIAH VALLEY FS 643
141 LOVERS LANE
UKIAH VALLEY FS 643 (AA)
141 LOVERS LANE
UKIAH FS 651
300 SEMINARY AVE

THE INFORMATION CONTAINED IN OR ON THIS MAP SHALL NOT BE

TRANSFERRED, PHOTOCOPIED, COPIED, SCANNED, TELECOMMUNICATED,

SOLD, OR OTHERWISE MADE AVAILABLE FOR PURPOSE OTHER THAN GUS SERVICES WITHOUT PRIOR WRITTEN AUTHORIZATION FROM ISO.

COPYRIGHT 2020
Fire Districts displayed with a 5 mile radius, in most
cases, reflect a five mile drive distance in the GUS
System. The five mile radius shown is for visual
reference. If actual defined boundaries are
available for these districts please provide them.

NOTICE:

PUBLIC PROTECTION CLASSIFICATION(tm) INFORMATION IS
COPYRIGHTED INFORMATION OF INSURANCE SERVICES OFFICE, INC.

Map Features
CountyCity TANA: OCT2020Township\MCDAirportParkLandmarkPLSSHighwayStreetRailroad Hydrography
Creditable WaterNon-CreditableWaterAlternate WaterFire StationFire DistrictUKIAH VALLEY FPSA CA033
11/19/2020 CA1220A RB: OCT2020
•
Vista SelectArea
Map Verified ____
Attachment 3
City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

SAM Search Results
List of records matching your search for :

Record Status: Active
DUNS Number: 074642893
ENTITY Ukiah, City Of Status: Active
DUNS: 074642893 +4: CAGE Code: 1WGX8 DoDAAC:

Expiration Date: 02/12/2022 Has Active Exclusion?: No Debt Subject to Offset?: No Address: 300 Seminary Ave
City: Ukiah State/Province: CALIFORNIA
ZIP Code: 95482-5400 Country: UNITED STATES
April 04, 2021 10:57 AM https://www.sam.gov Page 1of 1
City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

Legal No.

Ukiah Daily Journal
617 S. State St
Ukiah, California 95482
(707) 468-3500
[email protected]
I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the printer of the Ukiah Daily Journal, a newspaper of general circulation, printed and published daily in the City of Ukiah, County of Mendocino and which newspaper has been adjudged a newspaper of
general circulation by the Superior Court of the County of Mendocino, State of California, under the date of
September 22, 1952, Case Number 9267; that the notice,
of which the annexed is a printed copy (set in type not smaller than non-pareil), has been published in each
regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit:
01/22/2021
I certify (or declare) under the penalty of perjury that the foregoing is true and correct.

Dated at Ukiah, California,
February 1st, 2021

PROOF OF PUBLICATION
(2015.5 C.C.P.)

STATE OF CALIFORNIA

COUNTY OF MENDOCINO
Molly E. Lane, LEGAL CLERK
0006546904
2117148

CITY OF UKIAH
ATTN: ACCOUNTS PAYABLE
300 SEMINARY AVE
UKIAH, CA 95482
r.BP16-07/12/17 1
City of Ukiah
20-CDBG-CV2-3-00097

r.BP16-07/12/17 2
City of Ukiah
20-CDBG-CV2-3-00097

City Council
Regular Meeting
AGENDA
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 Register for Ukiah City Council Regular Meeting at:
https://attendee.gotowebinar.com/rt/9199312935703156493 After registering, you will receive a confirmation email containing information about joining the webinar. Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.

February 3, 2021 ­ 6:00 PM

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS

3.a. Adoption of Resolution and Administer of Oath of Office Appointing Mari Rodin to the City Council, Filling the Unexpired Term of Maureen Mulheren, and Becoming Effective Immediately Thereafter.

Recommended Action: Adopt Resolution and direct Clerk to administer the Oath of Office to Mari Rodin, appointing her to fill the unexpired term of departed Councilmember Maureen Mulheren, to become effective immediately thereafter, with the term ending with the General Municipal Election in November 2022.

Attachments:

1. 2021­02­03 Resolution

4. PETITIONS AND COMMUNICATIONS

5. APPROVAL OF MINUTES

5.a. Approval of the Minutes for the January 20, 2021, Regular Meeting.

Recommended Action: Approve the Minutes of January 20, 2021, a Regular Meeting, as submitted.

Attachments:

1. 2021­01­20 Draft Minutes

City of Ukiah
20-CDBG-CV2-3-00097

6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.

7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.

Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.

7.a. Award Contract for Professional Environmental Services with GHD for Permitting Efforts for the Maintenance of Gibson Creek Box Culvert at School Street in the Amount of $11,800.

Recommended Action: Award Contract for Professional Environmental Services in the amount of $11,800 to GHD for permitting efforts for the maintenance of Gibson Creek Box Culvert at School Street.

Attachments:

1. GHD Proposal for Professional Environmental Services_2021­01­20

7.b. Possible Adoption of Ordinance Amending Section 7161 of Division 8, Chapter 1, Article 11 of the City Code to Regulate Short Time Limit Parking.

Recommended Action: Adopt the Ordinance Amending Section 7161 of Division 8, Chapter 1, Article 11 of the City Code to Regulate Short Time Limit Parking.

Attachments:

1. Short Time Limit Parking Ordinance Introduced

7.c. Possible Adoption of Ordinance Amending Section 9224.7 of Division 9, Chapter 2, Article 18 of the City Code to Regulate Permanent Outdoor Dining Facilities.

Recommended Action: Adopt the Ordinance Amending Section 9224.7 of Division 9, Chapter 2, Article 18 of the City Code to Regulate Permanent Outdoor Dining Facilities.

Attachments:

1. Outdoor Dining Ordinance Introduced

7.d. Review and Approve Updates to the Sewer System Management Plan for the 5­Year Audit Period, and Recertify the Document.

Recommended Action: Review and approve changes made to the Sewer System Management Plan for the 5­year audit period, and recertify the document.

Attachments:

1. Ukiah SSMP Dec2020

7.e. Approval of Agreement with JM Integration for SCADA Upgrades at the Water Treatment Plant in the amount of $259,756, and Approval of Corresponding Budget Amendment.

Recommended Action: Approve agreement with JM Integration for SCADA upgrades at the Water Treatment Plant in the amount of $259,756, and approve corresponding budget amendment.

Attachments:

1. JM Integration Proposal

City of Ukiah
20-CDBG-CV2-3-00097

7.f. Approval of Change Order #3 to CV Larsen Company in the Amount of $173,283.12 for Pressure Zone 2 South Reservoir Replacement Project, Specification No. 20­02 for a Total Revised Contract Amount of $742,053.88.

Recommended Action: Approve Change Order #3 to CV Larsen Company in the Amount of $173,283.12 for Pressure Zone 2 South Reservoir Replacement Project, Specification No. 20­02, for a total revised contract amount of $742,053.88.

Attachments:

1. PZ2STankFCO3

7.g. Approve the Renewal of the ESRI Geographical Information System (GIS) Software Licensing Agreement for a Term of Three Years in the Amount of $27,500 Annually for a Total of $82,500 Plus Applicable Sales Tax.

Recommended Action: Approve the Renewal of the ESRI Geographical Information System (GIS) Software Licensing  Agreement for a Term of Three Years in the Amount of $27,500 Annually for a Total of $82,500 Plus Applicable Sales Tax.

Attachments:

1. Ukiah EA Renewal 2021­2024_Q­419134

7.h. Approve Budget Amendment in the Amount of $40,000 to Establish an Account for the Payment of Fees to the Mendocino Local Agency Formation Commission Related to FY 2020­ 21 Reorganization Applications and the City's Municipal Service Review and Sphere of Influence Update.

Recommended Action: Approve a budget amendment in the amount of $40,000 to establish an account for the payment of fees to the Mendocino Local Agency Formation Commission (LAFCo) related to FY 2020­21 reorganization applications and the City's Municipal Service Review and Sphere of Influence Update.

Attachments:

1. CC Reso 2020­06 ­ Adopting Annexation Policy

7.i. Accept and Authorize Expenditure of a Grant Award from the California Fire Foundation in the Amount of $10,000.00 for Fireline Hose Clamps and Wildland PPE Fireline Packs; and Approve Corresponding Budget Amendments.

Recommended Action: Approve expenditure of a grant award from the California Fire Foundation in the amount of $10,000.00 for fire equipment and personal protective equipment (PPE) for the Ukiah Valley Fire Authority, and approval of corresponding budget amendments.

Attachments: None

7.j. Accept and Authorize Expenditure of Grant Funds from FM Global in the Amount of $3,339.00 for two (2) Combustible Gas Detectors; and Approval of Corresponding Budget Amendments.

Recommended Action: Accept the grant from FM Global, and authorize the expenditure of $3,339.00 for two (2) combustible gas detectors; and approve corresponding budget amendments.

Attachments: None

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7.k. Report of a Contract with Cordico Psychological Corporation for the Use of Cordico’s Wellness Software, and Approve Its Continued Use.

Recommended Action: Receive a report of a contract with Cordico Psychological Corporation for the use of their Cordico Wellness Software (app), and approve the continued use of this contract.

Attachments:

1. Cordico Agreement ­ 1920­193

7.l. Update on Emergency Repair of the Yosemite Drive Water Main and Determine that Emergency Conditions Continue to Require the Emergency Repair.

Recommended Action: Determine that emergency conditions continue to require the repair of the Yosemite Drive Water Main without competitive bidding.

Attachments:

1. Resolution 2020­63 Yosemite Drive Water Main Emergency Work

7.m. Authorization of Payment to Sonoma Water for Professional Services Related to the Stormwater Resource Plan Preparation and Implementation from Grant Funds Received, and Approval of Corresponding Budget Amendment.

Recommended Action: Authorize payment to Sonoma Water for professional services related to the Stormwater Resource Plan Development and Implementation from grant funds received, and approval of corresponding budget amendment.

Attachments:

1. Sonoma County Water Agency ­ Agreement and Invoice

8. AUDIENCE COMMENTS ON NON­AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

9. COUNCIL REPORTS

10. CITY MANAGER/CITY CLERK REPORTS

11. PUBLIC HEARINGS (6:15 PM)

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11.a. Conduct a Public Hearing to Consider Adoption of a Resolution Approving the Submittal of One or More Applications in the Aggregate Amount Not to Exceed $395,757 in response to the 2020 State Community Development Block Grant Program­ Coronavirus Response Round 2 and 3 (CDBG­CV2 and CV3) NOFA Dated December 18, 2020; and Consider Adoption of a Resolution Approving an Amendment to the 2020 CDBG­ Coronavirus Response Round 1 (CDBG­CV1) Standard Agreement to Add Additional Funds From the 2020 CDBG­CV2 and CV3 NOFA Dated December 18, 2020; and Approve Corresponding Budget Amendments if Awarded Funding for the Application(s).

Recommended Action: Adopt resolution in Attachment 4 approving the submittal of one or more applications in the aggregate amount not to exceed $395,757 in response to the 2020 State Community Development Block Grant Program­ Coronavirus Response Round 2 and 3 (CDBGCV2 and CV3) NOFA dated December 18, 2020; and adopt resolution in Attachment 5 approving an amendment to the 2020 CDBG­ Coronavirus Response Round 1 (CDBG­CV1) standard agreement to add additional funds from the 2020 CDBG­CV2 and CV3 NOFA dated December 18, 2020; and approve corresponding budget amendments if awarded funding for the application(s).

Attachments:

1. cdbg_cv2_3_nofa_final_approved_12­18­20

2. Appendix A­ Allocations

3. City of Ukiah ­ 20­CDBG­CV1­00004 ­ Award Letter

4. Resolution­ 2020 CDBG­CV2 and CV3 applications

5. Resolution­ Amendment to CDBG­CV­1 Agreement for Generator

12. UNFINISHED BUSINESS

12.a. Receive Status Report and Consider Any Action or Direction Related to the Novel Coronavirus (COVID­19) Emergency Including Operational Preparedness and Response; Continuity of City Operations and Services; Community and Business Impacts; and Any Other Related Matters.

Recommended Action: Receive status report and consider any action or direction related to the Novel Coronavirus (COVID­19) Emergency including operational preparedness and response; continuity of City operations and services; community and business impacts; and any other related matters.

Attachments: None

12.b. Possible Introduction by Title Only of an Ordinance Amending Division 1, Chapter 4, Article 4 of the City Code Regarding the Procedure for Filling Vacancies on the Planning Commission.

Recommended Action: Introduce by Title Only an Ordinance Amending Division 1, Chapter 4, Article 4 of the City Code Regarding the Procedure for Filling Vacancies on the Planning Commission.

Attachments:

1. Planning Commissioner Appointment Ordinance Redline

2. Planning Commissioner Appointment Ordinance Clean

3. Planning Commissioner Position Draft Application

4. Current Planning Commission Roster

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12.c. Update on Emergency Repair of the Yosemite Drive Water Main and Determine that Emergency Conditions Continue to Require the Emergency Repair.

Recommended Action: Determine that emergency conditions continue to require the repair of the Yosemite Drive Water Main without competitive bidding.

Attachments:

1. Resolution 2020­63 Yosemite Drive Water Main Emergency Work

12.d. Consider Request for Continuing Funding, in the Amount of $50,000, for the Ongoing Potter Valley Project Licensing Efforts by the Mendocino County Inland Water and Power Commission.

Recommended Action: Approve request for continuing funding, in the amount of $50,000, for the ongoing Potter Valley Project Licensing Efforts by the Mendocino County Inland Water and Power Commission.

Attachments: None

13. NEW BUSINESS

13.a. Consideration and Possible Adoption of Resolution Adopting the City of Ukiah Subsistence Payment Program Guidelines, to Possibly be Funded by the State Community Development Block Grant Program­ Coronavirus Response Round 2 and 3 (CDBG­CV2 and CV3).

Recommended Action: Adopt resolution adopting the City of Ukiah CDBG­CV Subsistence Payment Program Guidelines.

Attachments:

1. City of Ukiah CDBG­CV Subsistence Payment Program Guidelines

2. Resolution­ Subsistence Payment Program Guidelines

13.b. Authorization for the City Manager to Negotiate and Execute the No­Fee Transfer of and Associated Maintenance Agreement for Parcel 002­101­31 Near Orr Creek from Rural Communities Housing Development Corporation to the City of Ukiah.

Recommended Action: Authorize the City Manager to negotiate and execute the no­fee transfer of parcel number 002­101­31 and an associated maintenance agreement from Rural Communities Housing Development Corporation to the City of Ukiah.

Attachments: None

13.c. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s); Including Consideration of Adoption of Resolution Appointing a Member and Alternative Member to the Ukiah Valley Basin Groundwater Sustainability Agency (UVBGSA).

Recommended Action: 1. Receive report(s).  The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

2. Adopt Resolution Appointing a Member and Alternative Member to the Ukiah Valley Basin Groundwater Sustainability Agency (UVBGSA).

Attachments:

1. 2020 City Council Special Assignments ­ 1­6­21

2. Ukiah Valley Basin GSA JPA

3. UVBGSA Appointing Resolution 2021

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14. CLOSED SESSION ­ CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING

14.a. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)(2))
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number of potential cases: 3)
Recommended Action: Confer in Closed Session
Attachments: None

14.b. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)(4))
Deciding whether to initiate litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9 (Potential Cases: 1)
Recommended Action: Confer in Closed Session
Attachments: None

14.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK­CVPT­2018­70200 Recommended Action: Confer in Closed Session
Attachments: None

14.d. Conference with Legal Counsel – Existing Litigation (Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK­ CVPT­15­66036
Recommended Action: Confer in Closed Session
Attachments: None

14.e. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
Recommended Action: Confer in Closed Session
Attachments: None

14.f. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property:  APN Nos: 157­050­03, 157­060­02, 157­050­04, 157­050­03, 157­030­02, 157­050­ 01, 157­050­02, 157­050­10, 157­050­09, 157­070­01, 157­070­02, 003­190­01 Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Dave Hull and Ric Piffero
Under Negotiation: Price & Terms of Payment
Recommended Action: Confer in Closed Session
Attachments: None

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14.g. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property:  APN Nos: 002­101­31 and 002­101­30
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Rural Communities Housing Development Corporation (RCHDC) Under Negotiation: Price & Terms of Payment
Recommended Action: Confer in Closed Session
Attachments: None

15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend.  The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request.  Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA  95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.

Kristine Lawler, City Clerk
Dated: 1/29/21

City of Ukiah
20-CDBG-CV2-3-00097

Agenda Item No: 11.a.

MEETING DATE/TIME: 2/3/2021
ITEM NO: 2021-681

AGENDA SUMMARY REPORT
SUBJECT: Conduct a Public Hearing to Consider Adoption of a Resolution Approving the Submittal of One or More Applications in the Aggregate Amount Not to Exceed $395,757 in response to the 2020 State Community Development Block Grant Program- Coronavirus Response Round 2 and 3 (CDBG-CV2 and CV3) NOFA Dated December 18, 2020; and Consider Adoption of a Resolution Approving an Amendment to the 2020 CDBG- Coronavirus Response Round 1 (CDBG-CV1) Standard Agreement to Add Additional Funds From the 2020 CDBG-CV2 and CV3 NOFA Dated December 18, 2020; and Approve Corresponding Budget Amendments if Awarded Funding for the Application(s).

DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director PRESENTER: Craig Schlatter, Community Development
Director
ATTACHMENTS:

1. cdbg_cv2_3_nofa_final_approved_12-18-20

2. Appendix A- Allocations

3. City of Ukiah - 20-CDBG-CV1-00004 - Award Letter

4. Resolution- 2020 CDBG-CV2 and CV3 applications

5. Resolution- Amendment to CDBG-CV-1 Agreement for Generator Summary: Council will conduct a public hearing to consider adoption of a resolution approving the submittal of one or more applications in the aggregate amount not to exceed $395,757 in response to the 2020 State CDBG Program- Coronavirus Response Round 2 and 3 (CDBG-CV2 and CV3) NOFA dated December 18, 2020; and consider adoption of a resolution approving an amendment to the 2020 CDBG- Coronavirus Response Round 1 (CDBG-CV1) standard agreement to add additional funds from the 2020 CDBG-CV2 and CV3 NOFA dated December 18, 2020; and consider approval of corresponding budget amendments if awarded funding for the application(s).

Background: On December 18, 2020, the State Department of Housing and Community Development (HCD) announced the availability of approximately $77.1 million in Community Development Block Grant (CDBG) funding pursuant to the Coronavirus Aid, Relief, and Economic Security (CARES) Act signed into law March 27, 2020. According to this December 18, 2020 Notice of Funding Availability (NOFA), the $77.1 million includes $5.9 million of unclaimed funds from tranche one (CDBG-CV1), plus $54.4 million of new funds from tranche 2 (CDBG-CV2) and $16.8 million from tranche three (CDBG-CV3) of new federal funds for the CDBGCoronavirus Relief (CDBG-CV) available for local assistance (see Attachment 1 for the NOFA). HCD began accepting applications on December 28, 2020, with applications due on a rolling deadline, by activity type, as follows:

Public Service Applications due by Friday, February 12, 2021, at 5:00 p.m.

Public Facilities and Infrastructure Applications due by Monday, February 22, 2021, at 5:00 p.m.

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Economic Development Applications due by Friday, March 5, 2021, at 5:00 p.m.

Tribal Applications from the federally and non-federally recognized Tribal-set-asides; and Housing Acquisition/Rehabilitation Applications due by Friday, March 12, at 5:00 p.m.

Applications in support of Homekey projects due by Friday, March 26, 2021, at 5:00 p.m.

State CDBG Citizen Participation regulations require a public hearing to adopt a resolution(s) approving submittal of one or more applications to HCD. That is the purpose of this public hearing.

CDBG-CV 2/3 Eligible Activities and Threshold Requirements The CDBG-CV2 and CV3 NOFA provides funding only for the following activities: assistance to businesses and microenterprises impacted by COVID-19 stay-at-home orders and shut down; public services related to COVID-19 support; facility and infrastructure improvements related to COVID-19 impacts; and acquisition and rehabilitation of real property, including housing, to be used in response to COVID-19 impacts. All activities must meet a CDBG National Objective, outlined in Federal Regulations. In most cases, this involves a requirement for the activity to benefit at least 51% low- to moderate-income ("LMI"), defined as income at or below 80% of Area Median Income, individuals or households.

Applicants, i.e. "non-entitlement" cities and counties and federally and non-federally recognized tribes, can apply for a total of three activities, including activities submitted under a previous CDBG-CV1 application.

Activities funded under the CDBG-CV2 and CV3 NOFA will have a 24-month expenditure period. The City's allocation per the NOFA is $395,757 (Attachment 2). Up to 13 percent of this allocation can be utilized for general administration. Because CDBG-CV2 and CV3 funds are noncompetitive, provided the City's application is complete and meets threshold requirements, the City will receive an award totaling up to $395,757.

Discussion: Staff within the City Manager's Office/Office of Emergency Services, Electric Utility Department, Ukiah Valley Fire Authority, Finance Department, and Community Development Department discussed current priorities related to the COVID-19 pandemic. Identified by Staff were three needs:
1) A short-term subsistence payments program for low- to moderate-income (LMI) residential tenants and homeowners who are unable to pay their utility bills due to economic impacts from COVID-19 (Public Services Activity)
The short-term subsistence payments program would provide emergency payments on behalf of LMI individuals or families who are in arears on making payments towards utility bills due to the COVID-19 pandemic, and to prevent cutoff of utility service(s). Additional information regarding this proposed program, including draft program guidelines Staff developed for Council's review and possible adoption, will be discussed in agenda item 13a.
2) Additional funding to support the installation of a permanent generator at the Ukiah Valley Conference Center, which has already received partial funding through a CDBG-CV1 funding award (Public Facility Improvement Activity)
On September 16, 2020, through Resolution No. 2020-53, Council authorized the submittal of a CDBG application for installation of a permanent generator at the Ukiah Valley Conference Center, for increasing local surge capacity and to serve as a back-up vaccination clinic, in response to the CDBG-CV1 NOFA. On January 13, 2021, the City received an award letter for this project (Attachment 3). Although the City was awarded the maximum allocation available through CDBG-CV1, $108,757, it was estimated during CV-1

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application preparation that additional funds would be needed from the CDBG-CV2 and CV3 allocation to complete the generator project.
3) Purchase of a new ambulance for the Ukiah Valley Fire Authority to increase responsiveness of emergency medical services to the COVID-19 pandemic (Public Services Activity) The Ukiah Valley Fire Authority operates Emergency Medical Services (EMS) 24 hours per day/7 days per week with two on-duty crews and two cross staffed ambulances. In 2019, these crews responded to over 5,000 calls, covering an area of approximately 160 square miles. Just prior to the COVID-19 pandemic, one of the private ambulance providers stopped service, resulting in a 1/3 reduction in available ambulances countywide. As a result, the burden to UVFA in providing service significantly increased. Additionally, and as a result of COVID-19, the amount of time spent on calls increased due to prolonged cleaning and decontamination time and the increase in patient transfers. These issues coupled with a lack of existing resources have both reduced the capacity and increase the need for UVFA's ambulance services.

Purchase of a new ambulance will enable the UVFA to increase its responsiveness to both 9-1-1 calls and COVID-related calls. A new ambulance will also provide a more reliable service, since one of UVFA's two ambulances is 21 years old and the other has over 200,000 miles.

Staff Recommendation to Council
The following is recommended and included in the attached Resolution (Attachment 4):

City of Ukiah Subsistence Payments Program = $200,000
General Administration- Subsistence Payments Program = $23,009 Public Facility Improvement Project- Permanent Generator = $27,891 General Administration- Public Facility Improvement Project = $3,209 Purchase of Ukiah Valley Fire Authority Ambulance = $141,648 Total = $395,757
Note: To allocate funds from the CDBG-CV2 and CV3 allocation to the CDBG-CV1 allocation for the remainder of the funding needed for the installation of the permanent generator, the City is required to adopt a separate Resolution (Attachment 5).

To proceed with this recommendation, Staff requests Council 1) conduct a public hearing; and 2) adopt the Resolution in Attachment 4 approving one or more applications be submitted to HCD for the above activities; and 3) adopt the Resolution in Attachment 5 to approve an amendment to the CDBG-CV1 Standard Agreement to add $31,100 in CDBG-CV2/CV3 funds to the CDBG-CV1 award for the permanent generator installation project; and 4) approve budget amendments if the activities are awarded funding.

Recommended Action: Adopt resolution in Attachment 4 approving the submittal of one or more applications in the aggregate amount not to exceed $395,757 in response to the 2020 State Community Development Block Grant Program- Coronavirus Response Round 2 and 3 (CDBG-CV2 and CV3) NOFA dated December 18, 2020; and adopt resolution in Attachment 5 approving an amendment to the 2020 CDBG- Coronavirus Response Round 1 (CDBG-CV1) standard agreement to add additional funds from the 2020 CDBG-CV2 and CV3 NOFA dated December 18, 2020; and approve corresponding budget amendments if awarded funding for the application(s).

BUDGET AMENDMENT REQUIRED: If CDBG-CV2/CV3 application(s) are awarded.

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CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: $395,757: $369,539 application activities funding and $26,218 General Administration
FINANCING SOURCE: CDBG
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Daniel Buffalo, Finance Director; Mel Grandi, Electric Utility Director; Traci Boyl, Management Analyst

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STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 670
Sacramento, CA 95833
(916) 263-2771
www.hcd.ca.gov
December 18, 2020
MEMORANDUM FOR: All Potential Applicants
FROM: Jennifer Seeger, Deputy Director
Division of Financial Assistance
SUBJECT: Community Development Block Grant Program
Coronavirus, Aid, Relief, Economic Security (CARES) Act 2020 Notice of Funding Availability - Rounds 2 and 3
The California Department of Housing and Community Development (Department) is pleased to announce the availability of approximately $77.1 million in funding pursuant to the Coronavirus Aid, Relief, and Economic Security (CARES) Act signed into law March 27, 2020. This amount includes $5.9 million of unclaimed funds from tranche one (CV1), plus $54.4 million of new funds from tranche two (CV2) and $16.8 million from tranche three (CV3) of new federal funds for the Community Development Block Grant- Coronavirus Relief (CDBG-CV) available for local assistance. There is a remainder of approximately $50 million from the second tranche (CV2) which will be released under a subsequent NOFA for the purposes of Project Roomkey housing relocation activities and in support of Homekey projects.

To the extent possible, the Department encourages applicants for these rounds of CDBG-CV funding to coordinate and collaborate with their local Continuums of Care to prioritize the needs of Californians experiencing homelessness or at imminent risk of homelessness who need access to housing and, if needed, emergency shelter in order to mitigate the impacts of COVID-19. CDBG-CV funds can be used to support emergency housing payments for people experiencing homelessness or at risk of homelessness, and acquisition of housing or shelter for people experiencing homelessness.

The critical priority for this funding is to ensure all eligible persons receive equitable access to services, and are served with dignity, respect and compassion regardless of circumstance, ability or identity. This includes marginalized populations, including but California Department of Housing and Community Development Page 1 CDBG-CV2 and 3 NOFA – December 2020
Attachment 1

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CDBG-CV2 and CV3 NOFA
December 18, 2020

California Department of Housing and Community Development CDBG-CV2 and CV3 NOFA – December 2020
not limited to, Black, Native and Indigenous, Latinx, Asian, Pacific Islanders and other People of Color, immigrants, people with criminal records, people with disabilities, people with mental health and substance use vulnerabilities, people with limited English proficiency, people who identify as transgender, people who identify as LGBTQ+, and other individuals that may not traditionally access mainstream support. The Department expects eligible applicants to plan for how this funding will reduce disparities and increase racial equity in their communities.

The Department is committed to supporting Tribes in addressing housing and community development needs related to COVID-19 through set-asides for both federally recognized and non-federally recognized Native American Tribes and dedicated outreach and technical assistance. California has the largest Native American population in the nation. Poverty and inadequate housing conditions disproportionately affect tribal populations. The rate of tribal poverty is more than twice that of the rest of the California's population, and tribes have been disproportionally impacted by COVID19, both by infection rates and hospitalizations. The Department recognizes that while Tribes may face many of the same barriers as other under-resourced applicants, the unique status of Tribes requires additional, specific considerations in the design and implementation of programs and technical assistance. The Department also recognizes the legacy of violence, exploitation, dispossession and attempted destruction of Tribes and related communities and that this has important ramifications for present-day relationships. The Department is committed to learning about, considering, and honoring this history when building relationships with Tribes over time through respectful and accountable interactions.

The Department will be accepting applications through the Grants Network portal beginning December 28, 2020. Applications and required documentation will be due on a rolling deadline, by activity type. Applications are due as follows:

Public Service Applications will be due no later than Friday, February 12, 2021, 5:00 p.m.

Pacific Standard Time.

Public Facilities and Infrastructure Applications will be due no later than Monday, February 22, 2021, 5:00 p.m. Pacific Standard Time.

Economic Development Applications will be due no later than Friday, March 5, 2021, 5:00 p.m. Pacific Standard Time.

Tribal Applications from the federally and non-federally recognized Tribal-set-asides will be due no later than Friday, March 12, 2021, 5:00 p.m. Pacific Standard Time.

City of Ukiah
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CDBG-CV2 and CV3 NOFA
December 18, 2020

California Department of Housing and Community Development CDBG-CV2 and CV3 NOFA – December 2020
Housing Acquisition/Rehabilitation Applications will be due no later than Friday, March 12, 2021, 5:00 p.m. Pacific Standard Time.

Applications in support of Homekey projects (CDBG-CV funding for rehabilitation of Homekey funded acquisitions) will be due no later than Friday, March 26, 2021, 5:00 p.m.

Pacific Standard Time.

Any application received after the respective due dates above will not be accepted.

Applications will be reviewed and awarded as received. Applicants must submit their approved governing body resolution (and supporting organizational documents) prior to Department’s execution of a Standard Agreement. The Department will not execute agreements without the approved governing body resolution that is acceptable to the Department. In the event that the CDBG-CV funds are not fully awarded by the application closing date, the Department will either allocate additional funding to active contracts that have met performance and timeliness milestones, and/or will roll unawarded funds into over-subscribed set-asides as appropriate and available.

Applicants are encouraged to set-up their profiles in the Grants Network portal located at https://portal.ecivis.com/#/login as early as possible. Profile set-up instructions can be found in the Grants Network portal, external user manual on the CDBG webpage under at https://www.hcd.ca.gov/grants-funding/active-funding/cdbg.shtml. Complete and accurate profiles assist in expediting awards and are strongly recommended. Applications must be started and submitted under the applying jurisdictions profile. With the exception of the tribal set-aside, applications started and/or submitted under a consultant or non-profit service provider’s profile will not be accepted. The Department will not be responsible for applications submitted under an ineligible profile.

Applicants are encouraged to begin the application process early to ensure successful submission before the application deadline. If you have any trouble logging into the portal or have questions on how to complete the online application, please contact the CDBG staff at [email protected] and make sure to include CDBG-CV in the subject line of your message.

To receive CDBG-CV NOFA FAQs, notice of NOFA webinars, Office Hours notifications, and other program information and updates, please subscribe to the CDBG listserv at https://www.hcd.ca.gov/HCD_SSI/subscribe-form.html. For questions or assistance, please email [email protected].

Attachment

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Community Development Block Grant Program -
CARES Act Round 2 and 3
Notice of Funding Availability
Gavin Newsom, Governor
State of California
Lourdes Castro Ramírez, Secretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
California Department of Housing and Community Development Division of Financial Assistance, Federal Programs Branch Community Development Block Grant Program
2020 W. El Camino Avenue, Suite 200, Sacramento, CA 95833 CDBG Program Email: [email protected]
December 18, 2020

City of Ukiah
20-CDBG-CV2-3-00097

Contents
I. Notice of Funding Availability 1
A. Tentative program timeline 2
B. Authorizing Legislation 2
C. Conditions 3
D. Applicant responsibility 4
II. Eligible activities (24 CFR §§ 570.201-203) 4
A. Community Development 4
B. Economic Development 5
III. Duplication of benefits 5
IV. National Objectives (24 CFR §§ 570.483-484) 6
A. Low- to Moderate-Income National Objective 6
B. Urgent Need National Objective 7
V. Program set-asides 8
A. The CDBG-CV2 funding will have the following set-asides: 8 B. The CDBG-CV3 funding will have the following set-asides: 8 C. Native American Tribes (federally and non-federally recognized tribes) 8 VI. Eligible applications 9
A. Eligible jurisdictions 9
B. Financial Management Compliance (2 CFR Part 200) 10
A. Good standing 11
D. Federal debarment 11
E. Restrictions on multiple activities in the same political districts 12 F. Racial Equity 12
VII. Funding limits 13
A. Applications and Milestones 13
B. CDBG-CV Unclaimed Funds 16
VIII. Program administrative costs 17
IX. Pre-agreement costs 17
X. Threshold Submittals and Program Requirements 17
XI. Applications 18
A. Application Workshops 18
B. Application submission 19
C. Disclosure of application 19
XII. Application review, approval and commitment process 20 A. Application review 20
B. Recommendations 20
C. Standard Agreements 20
XIII. Awards announcement and grant implementation 20
XIV.Federal program requirements 21
A. Cross-cutting requirements 21
B. Relocation Plan requirement 22
C. Article XXXIV compliance 22
G. Procurement 22
H. Application Certifications and Statement of Assurances 23

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Appendices
Appendix A CDBG-CV Allocations
Appendix B Housing Element and
Appendix C Citizen Participation and Sample Public Notice Appendix D Sample Resolution (Revised 4-10-20)
Appendix E CDBG-CV IDIS Matrix Codes
Appendix F Income Limits and Area Benefit
Appendix G Determining Service Area
Appendix H Economic Development Parameters
Appendix I Reserved
Appendix J CDBG-CV Application Certifications Statement of Assurances Appendix K Draft Sample Standard Agreement
Appendix L Reserved
Appendix M Tribal Set-Aside Resources
Appendix N Racial Equity Tools and Guidance
Appendix O Single Audit Exemption List

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2020 CDBG CARES Act Rounds 2 and 3 Notice of Funding Availability California Department of Housing and Community Development Page 1 CDBG-CV2 and 3 NOFA – December 2020
I. Notice of Funding Availability
The California Department of Housing and Community Development (Department) receives funding from the United States Department of Housing and Urban Development (HUD) for the Community Development Block Grant (CDBG) Program and allocates funds to CDBG eligible entities. Under the Coronavirus Aid, Relief, and Economic Security (CARES) Act, allocations of tranche 2 CDBG-CV funds made to states included additional flexibility in working with governments and non-profits as eligible entities to apply for funds. This NOFA includes funding for the non-entitlement jurisdictions in California, allocated by formula, as well as set-asides for federally recognized tribes, non-federally recognized tribes, and Colonias. The funds in this NOFA represent approximately 48 percent of CDBG-CV2 funds made available to the state, and all of the CDBG-CV3 funds. The remaining CDBG-CV2 funds are being directed to activities identified in the Second Amendment to the 2019 Annual Action Plan that are available for both entitlement and non-entitlement jurisdictions. Approximately $5.9 million of unclaimed funds from tranche 1, and $54.4 million of new funds from tranche two and $16.8 million from tranche three of new federal funds authorized by the CARES Act, will be allocated to eligible jurisdictions to perform activities related to COVID-19 as itemized in Appendix A. The CARES Act provides extra CDBG funds specifically targeted to prevent, prepare for, and respond to coronavirus.

The CDBG-CV2 and CV3 Notice of Funding Availability (NOFA) provides funding ONLY for the following activities, which are narrowly tailored as described in Section II.A and Section II.B of this NOFA:
• Assistance to businesses and microenterprises impacted by COVID-19 stay-at-home orders and shut-down
• Public services related to COVID-19 support
• Facility and infrastructure improvements related to COVID-19 impacts • Acquisition and rehabilitation of real property, including housing, to be used in response to COVID-19 impacts
CDBG-CV2 and 3 funds included in this NOFA will be distributed through a simplified application via the Grants Network portal online grant management system and will be available to all CDBG-eligible non-entitlement jurisdictions, Colonias, and Tribes, both federally recognized and non-federally recognized tribes as outlined in the Department’s second and third 2019 Annual Action Plan Amendments located at https://www.hcd.ca.gov/policy-research/plans-reports/index.shtml.

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Department of Housing and Community Development
CDBG-CV2 and CV3 NOFA – December 2020 Page 2
This NOFA outlines application requirements, timelines for eligible jurisdictions, and provides documentation requirements.

A. Tentative program timeline
Event Date
CDBG-CV2 and 3 NOFA and application
released
December 18, 2020
NOFA Workshop (for all applicants) January 7, 2021, 3pm – 5pm PST Tribal Workshop (for Tribes and their
partners)
January 5, 2021, 10:30am –
12:30pm PST
Public Service Application Deadline (nonTribal)February 12, 2021 5pm PST Public Facilities and Infrastructure
Deadline
February 22, 2021, 5pm PST
Economic Development Deadline March 5, 2021, 5pm PST
Tribal Set-Aside Application Deadline March 12, 2021, 5pm PST Housing Acquisition Rehabilitation
Deadline
March 12, 2021, 5pm PST
Homekey Support Applications Deadline March 26, 2021, 5pm PST Department announces awards As applications are approved * Award timeline is dependent on receipt of HUD’s executed grant agreement for CDBG-CV 2 and 3 funds, and therefore the above dates are approximate and subject to change.

B. Authorizing Legislation
Funding under this NOFA is made available pursuant to the CARES Act (Public Law No: 116-136) and the Housing and Community Development Act of 1974 (HCDA) as amended and codified at Title 42 United States Code (U.S.C.) § 5301, et. seq., and Subpart 1 of the federal CDBG Regulations, found at Title 24 Code of Federal Regulations (CFR) § 570.480 et seq. The requirements of the state CDBG program are in California Health and Safety Code (HSC) §§ 50825-50834. This NOFA should be read in conjunction with the following regulations that establish state and federal CDBG requirements. Relevant legal authority includes, but is not limited to, the following:
• Housing and Community Development Act of 1974 (HCDA) as amended codified at Title 42 United States Code 5301 et seq., and Subpart 1 of the Federal CDBG Regulations
• HSC §§ 50825-50834
• CFR, Title 24, Part 570, Subpart I
• 24 CFR Part 58

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Department of Housing and Community Development
CDBG-CV2 and CV3 NOFA – December 2020 Page 3
• 2 CFR Part 200
as amended
as amended
• CDBG Guidelines (Guidelines)
• The State of California 2015-2020 Consolidated Plan
• The State of California 2019-2020 Annual Action Plan
• California Governor’s Executive Order N-66-20
• Federal Register Notice 85 FR 51457
If state or federal statutes or regulations, or other laws, relating to CDBG-CV funds are modified by the United States Congress, HUD, the Department, California State Legislature, or the Governor, the changes may become effective immediately and may be applicable to this NOFA and existing Standard Agreements.

If there is a conflict between the state and federal regulations, the federal regulations shall prevail. In addition, the Department reserves the right, at its sole discretion, to suspend or amend the provisions of this NOFA. If such an action occurs, the Department will notify interested parties. Awards made under this NOFA are also contingent upon the Department executing a Grant Agreement with HUD for the CARES Act funds.

C. Conditions
Applicants and Awardees acknowledge that the funding opportunities referenced in this NOFA, and all obligations of the Department herein, are expressly subject to the following conditions:

1. The ongoing availability of funds

2. The continued authority of the Department to administer the CDBG-CV funds

3. The execution of the CARES Act funding grant agreement with HUD In the event that funds are not available to fund any, or all, activities offered herein, or if the Department’s authority to administer the CDBG-CV funds or act under this NOFA is eliminated, or in any way restricted, the Department shall have the option, at its sole discretion, to amend, rescind, suspend, or terminate this NOFA and any associated funding pursuant to the provision set forth immediately above. This NOFA is not a commitment of funds to any activity or applicant.

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Department of Housing and Community Development
CDBG-CV2 and CV3 NOFA – December 2020 Page 4
D. Applicant responsibility
It is the Applicant’s responsibility to ensure that the application submitted is clear, complete, and accurate. It is the Applicant’s responsibility to ensure that the application is submitted under the correct jurisdiction profile, and, with the exception of the Tribal set-aside, is not submitted under a consultant, non-profit, or personal profile in Grants Network. It is also the Applicant’s responsibility to ensure that the governing body resolution submitted is clear, complete, and accurate, and follows the provided template with no substantive changes. The Department will not execute agreements without a Department approved resolution and supporting organizational documents. Resolutions may only be approved by Department legal staff. Resolutions that deviate from the provided template, or that are drafted without the template will be subject to additional review and may be rejected as insufficient at the discretion of Department legal staff. Program staff acceptance of a resolution does not guarantee that resolution will meet the Department’s legal standards.

Use the provided resolution template as found in the program solicitation files.

DO NOT USE A RESOLUTION TEMPLATE FROM ANOTHER SOLICITATION OR PROGRAM APPLICATION. After the application submittal deadline, Department staff may request clarifying information to make sure the application is complete and accurate and meets federal eligibility requirements. Applications requiring changes will be returned to draft status for correction. No Applicant may appeal the Department’s evaluation of another Applicant’s application.

II. Eligible activities (24 CFR §§ 570.201-203)
Applicants can apply for a total of three (3) activities, including activities submitted under a previous CV1 application, with the total request not exceeding the allocation amount in Appendix A. If an applicant applied for three (3) total activities under the previous CV1 NOFA, the Applicant may add one (1) additional activity under the CV2 and 3 application. Applicants may request to add CV2 and 3 funding to approved CV1 activities through a CV1 standard agreement amendment. Activities funded under this NOFA will have a 24-month expenditure period. CV1 activities amended to include CV2 and 3 funding will have the CV2 and 3 performance and expenditure deadlines. See Appendix E for a list of eligible HUD Matrix Codes. Applicants must show a relationship between the need for services and COVID-19 impacts.

For the CDBG-CV NOFA, the following activities are permitted:

A. Community Development

1. Public Services to respond to COVID-19 impacts, including short-term subsistence payments for households at risk of eviction and/or homelessness and housing costs for those exiting homelessness, homeless shelter operations, and health and education support services

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Department of Housing and Community Development
CDBG-CV2 and CV3 NOFA – December 2020 Page 5

2. Public Facility and Infrastructure improvements with a documented COVID-19 nexus

3. Public facility acquisition, including healthcare facilities, emergency shelters, and housing for persons experiencing homelessness in response to COVID-19 impacts

4. Housing Assistance
a. Acquisition and/or rehabilitation of Low-Mod Income Housing in response to COVID-19 impacts on vulnerable populations or individuals including households experiencing homelessness
B. Economic Development

1. Business assistance to help businesses retain employees, or in the case of businesses re-starting after mandated COVID-19 related shut-downs, adding employees

2. Microenterprise assistance (including Micro-financial assistance and Technical assistance) for businesses impacted by COVID-19 with five or fewer employees, including the business owner
III. Duplication of benefits
A duplication of benefit (DoB) occurs when a program beneficiary receives assistance from multiple sources for a cumulative amount that exceeds the total amount needed for assistance. The amount of the duplication is the amount of assistance provided in excess of the need. It is the Department’s responsibility to ensure that each CDBG-CV activity provides assistance only to the extent that the project’s funding needs have not been met by another source. See Stafford Act (42 U.S.C. § 5155; HUD Memorandum dated 9 April 2020, subject: ‘CARES Act Flexibilities for CDBG funds used to support coronavirus response and plan amendment waiver’)
Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) prohibits federal agencies from providing assistance to any “person, business concern, or other entity” for any loss to which the entity has already received financial assistance from another source (42 USC § 5155(a)). The Federal Register Notice, published November 16, 2011 (Docket No. FR-5582-N), requires adequate policies and procedures in place to prevent a duplication of benefit and the recapture of funds, if necessary.

Applicants will be required to submit duplication of benefits policies and procedures at application and Awardees will be required to continue to report on

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Department of Housing and Community Development
CDBG-CV2 and CV3 NOFA – December 2020 Page 6
duplication of benefits throughout the expenditure period for the CDBG-CV funds.

Duplication of benefit must be tracked at both the programmatic level and at the client service level. Awardees will be expected to re-capture funds from households that have received a duplication of benefit. The Department will be required to recapture funds from Awardees with duplicated benefit(s). Recapture requirements and process must be included in written duplication of benefit policies and procedures.

IV. National Objectives (24 CFR §§ 570.483-484)
A. Low- to Moderate-Income National Objective
At least 70 percent of the total funds awarded must benefit low- to moderateincome (LMI) individuals or households. No Activity or portion of a program assisted by these funds may exclude from its benefits the lowest-income eligible group.

Persons, households, and/or neighborhoods benefiting from LMI activities must meet HUD’s LMI requirements. Income limits are regularly updated. Applicants will be notified via a news blast email and information will be posted on the Department’s website if the HUD Adjusted Median Family Income (HAMFI) limits or low- to moderate-income areas (LMA) are updated during the application period.

The LMI National Objective consists of the following categories:

1. LMI Limited Clientele (LMC), as defined by income limits or presumed benefit.

LMC refers to persons who earn 80 percent or less of HAMFI for the county of residence, as updated annually by HUD. Note that all subsistence payment activities are LMC activities and must select LMC as the appropriate National Objective.

Presumed benefit LMC refers to persons who, as a category, are typically low income. This includes:
• Seniors
• Persons with a disability (must meet the Bureau of the Census’ Current Population Report’s definition of “severely disabled”)
• Homeless persons
• Abused children and battered spouses
• Illiterate adults
• Persons living with acquired immunodeficiency syndrome (AIDS) • Migrant farmworkers

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Department of Housing and Community Development
CDBG-CV2 and CV3 NOFA – December 2020 Page 7

2. LMI Area (LMA), as defined by census tracts and block groups. • LMA eligibility is based on American Community Survey using Census Geographies.
• At least 51 percent of households in the area must be earning at 80% or below HAMFI to meet LMA.
• Must be contiguous – the area must be a solid area, without certain streets or buildings being excluded, and the area should be mapped to show eligibility. If a service area is not contiguous it will be determined to be a separate activity and will need as separate application.
• Activity must be a public benefit for the area, for example the construction of a facility to be used for testing, diagnosis, or treatment of infectious disease.

LMA Eligibility should be determined from the Map Application at HUD’s Lowand Moderate-Income Summary Data Application page. Instructions for HUD’s mapping application can be found at this link:
https://hud.maps.arcgis.com/apps/webappviewer/index.html?id=ffd0597e8af24 f88b501b7e7f326bedd

3. LMI Housing (LMH), as defined by household income limits • Households earning 80 percent of less of HAMFI.

4. LMI Job Creation or Retention (LMJ) activities
• LMJ is based on the number of full-time equivalent jobs created or retained • Must create or retain jobs, and 51 percent of those jobs must be for LMI persons
• To meet the public benefit requirements for LMJ activities, for every $85,000 spent (including activity delivery), one full-time equivalent job must be created or retained
B. Urgent Need National Objective
Urgent Need is a national objective that is available for instances where there are conditions in a community that must meet all of the following criteria:
• Pose a serious and immediate threat to the health or welfare of the community • Are of recent origin or recently became urgent

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Department of Housing and Community Development
CDBG-CV2 and CV3 NOFA – December 2020 Page 8
• The applicant is unable to finance the activity
• Other resources of funding are not available to carry out the activity The availability of Urgent Need as a national objective depends on the overall LMI performance of the state. The state may only offer Urgent Need in the margin above the statutory 70% LMI requirement. As a result, Urgent Need will not be a default National Objective and may only be designated on a case-by-case basis. Applicants that have no option but to use Urgent Need must contact the Department to discuss how to prepare and submit their application.

V. Program set-asides
A. The CDBG-CV2 funding will have the following set-asides:
• Colonias – 5 percent of 48 percent of total CDBG-CV2 funding • Non-federally recognized tribes – 1.25 percent of 48 percent of total CDBG-CV2 funding
• Federally recognized tribes – 5 percent of 48 percent of total CDBG-CV2 funding B. The CDBG-CV3 funding will have the following set-asides:
• Colonias – 5 percent of total CDBG-CV3 funding
• Non-federally recognized tribes – 1.25 percent of total CDBG-CV3 funding The Department will set up a unique application form in the electronic Grants Management System for each set-aside type, and applications for set-aside funds may not be submitted under the general CDBG-CV2 and 3 electronic application form. The Department will hold a dedicated Tribal Workshop on Tuesday January 5, 2021. Registration is open to all eligible CDBG-CV applicants, and both non-federally recognized tribes and federally recognized tribes are encouraged to attend.

C. Native American Tribes (federally and non-federally recognized tribes) Applicants for the Tribal set aside include federally recognized and non-federally recognized tribes), tribally designated housing entities, and subrecipients (e.g. tribal affiliated groups or non-profits, tribal consortiums) who apply on behalf of a Tribe. All eligible applicants for the Tribal set-aside will be invited to participate in a technical assistance consultation with the Department’s staff and HUD Technical Assistance Providers prior to the Application due date. See Appendix M for additional information and resources.

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Department of Housing and Community Development
CDBG-CV2 and CV3 NOFA – December 2020 Page 9
Tribal applications will adhere to the following schedule based on application type:

Public services applications for the federally and non-federally recognized Tribal Nations set-asides will be due no later than March 12, 2021 at 5pm PST. Applications will be reviewed on a rolling basis. Public service applications will be prioritized for funding. Applicants are encouraged to prioritize public services, including food stabilization, housing assistance, healthcare services, and education support in response to the impacts of COVID-19 on native communities. Public service applications will be reviewed first, and will be awarded funding based on time of receipt of a satisfactory complete, eligible, and accurate application. Eligible, complete, and accurate unfunded public service applications will be held for potential unclaimed funds, as described in section VII. Funding Limits below.

Housing, facilities, and infrastructure applications for the federally and non-federally recognized Tribal Nations set-asides will be due no later than March 12, 2021 at 5pm PST. Applications will be reviewed on a rolling basis after all public services applications have been reviewed and either approved or denied funding. Housing, facilities, and infrastructure applications will be reviewed after the public services, pending ongoing availability of funds, and will be awarded funding based on time of receipt of a satisfactory complete, eligible, and accurate application. Eligible, complete, and accurate unfunded public service applications will be held for potential unclaimed funds, as described in section VII. Funding Limits below, provided that unclaimed funds have first been made available to the public service applications above.

VI. Eligible applications
Applicants must meet the following requirements when the application is submitted to be eligible to apply for funding under this NOFA:

A. Eligible jurisdictions
Any California city or county except a city or county that participates in the HUDadministered CDBG Entitlement program either as a direct entitlement, or as part of an urban county consortium is eligible to apply for CDBG-CV2 and 3 funding, additionally, any federally recognized tribe, tribally designated housing entity, or nonfederally recognized tribe with contracting status is eligible to apply for CDBG-CV2 set-asides funding for tribes in this NOFA. Incorporated cities located in an urban county as defined by 42 U.S.C. 5302(a)(6) must formally elect to be excluded from participation in the urban county entitlement status. HUD must be notified that the city has elected to be excluded from the urban county participation as per 24 CFR 570.307(g) for it to be eligible for the state CDBG program, including CDBGCV2 and 3 funding in this NOFA. Eligible Applicants may use the following approaches. Only eligible activities from eligible Applicants will be reviewed.

City of Ukiah
20-CDBG-CV2-3-00097

Department of Housing and Community Development
CDBG-CV2 and CV3 NOFA – December 2020 Page 10

1. An eligible Applicant may apply on its own behalf.

2. An eligible Applicant may apply on behalf of one or more other eligible Applicants.

An application on behalf of one or more other eligible applications will need to include a Memorandum of Understanding, or similar formal agreement, fully executed by all parties of the application, that clearly identifies the lead Applicant and that details the roles, responsibilities, and requirements for each party. The agreement must be enforceable and submitted documentation must include resolutions from each participating jurisdiction approving the agreement.

3. Two or more eligible Applicants, which share a program, may submit a joint application. A joint application must include a Memorandum of Understanding, or similar formal agreement, fully executed by all parties of the application, that clearly identifies the lead Applicant and that details the roles, responsibilities, and requirements for each party. The agreement must be enforceable. Only one Applicant in a joint application may be designated as the lead agency and will have the lead responsibility for administering the Standard Agreement, financial management, and activity reporting.

4. An eligible Applicant may apply on behalf of an applicant that has been determined to be ineligible due to programmatic findings, outstanding litigation, or statutory non-compliance, provided the findings, litigation, and/or noncompliance has been resolved, or is actively in progress of resolution and will be resolved during the expenditure period of the CDBG-CV2 and 3 funding. Applicants that have been debarred are not eligible for funding, and no other applicant may apply on their behalf.

5. An eligible Applicant may partner with a non-federally recognized tribe, with tribal consent, to apply and administer funds on its behalf.

Applicants that have not applied to the CDBG program in the last 5 years, or who are first time applicants to the state administered CDBG program are strongly encouraged to schedule pre-application technical assistance meetings with the Department’s staff. These meetings are intended to help Applicants submit eligible applications that align with Applicant capacity and that are targeted to community needs and priorities. Ongoing technical assistance will be available to any entity that requests support in administering funds throughout the duration of the CDBG-CV funding.

B. Financial Management Compliance (2 CFR Part 200)
The Applicant must demonstrate to the satisfaction of the Department that it is in compliance with the financial management requirements at 2 CFR §200, et seq., including the single audit requirements of 2 CFR §200.501.

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20-CDBG-CV2-3-00097

Department of Housing and Community Development
CDBG-CV2 and CV3 NOFA – December 2020 Page 11
C. Good standing
The Applicant, and any co-Applicant, together with the respective affiliates, must be in good standing with the Department (i.e., are current on all loan and/or grant obligations, have a satisfactory past performance history in all of their prior dealings with the Department, and are in full compliance with all Department contracts and reporting requirements.) Applicants not meeting the foregoing requirements shall include with their application evidence that they are actively working with the Department to resolve any issue.

D. Federal debarment
Pursuant to 24 CFR Part 5, all CDBG-CV Applicants are required to verify they and their, contractors, consultants, businesses, sub-recipients, etc., that will be conducting business with the Applicant as part of the activity are not presently debarred, proposed for debarment, suspended, declared ineligible, or voluntarily excluded from participation in the covered transaction or in any proposal submitted in connection with the covered transaction. All Applicants, contractors, consultants, businesses, sub-recipients, or any other organization proposing to operate with support from CDBG-CV funds must be registered with the federal System for Award Management (SAM). Entities that do not show results for a SAM search must register with SAM to be eligible for CDBG-CV funding. Applicants and Applicant partners are responsible for managing SAM registration and ensuring registrations are current and active. Individuals under the employment of the Applicant or Applicant partners do not need to be individually evaluated for debarment unless that individual is operating as an independent contractor instead of an employee.

The Department will not award any CDBG-CV program funds to Applicants that are debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from participation from federally assisted programs, or that are proposing to partner, contract, or otherwise fund activities through an organization that is debarred, suspended, proposed for debarment, or otherwise ineligible from participation in federally assisted programs. Applicants are responsible for providing proof that all program partners, subrecipients, contractors, and any other program participants, current or future, are not debarred. Applicants must provide proof from the federal SAM that the Applicant, all application partners, and any subrecipients, developers, consultants, and contractors participating in the application, the potential administration of the award, or the potential implementation of the Activity are not debarred. Applicants are not required to run debarment checks against individual employees. If Applicant has not yet procured the contractor or identified a subrecipient for a specific activity, the Applicant will be required to check for debarment prior to executing a contract or agreement for that activity and include proof of debarment evaluation in the activity file.

City of Ukiah
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Department of Housing and Community Development
CDBG-CV2 and CV3 NOFA – December 2020 Page 12
If an Applicant is proposing an Economic Development activity that will provide funds, either through a loan or a grant, to for-profit businesses, those businesses must also be registered in SAM, and the Applicant must run a debarment check on each business. Businesses that are debarred will not be eligible for program funds.

Businesses that do not show results are not registered and must be registered to be eligible for funding.

E. Restrictions on multiple activities in the same political districts Applications for eligible activities outside the Applicant's jurisdiction must include a legally binding agreement, acceptable to the Department, with the city or county in which the eligible Activity is located. Applicants may not apply to both the state CDBG program (including CDBG-CV) and to a CDBG program administered by an Urban County or other entitlement entity during the same program year.

F. Racial Equity
Applicants should prioritize the advancement of racial equity in all CDBG-CV programs and across systems and units of government in their jurisdiction. The Department asks applicants to be leaders in their communities facilitating partnerships among service organizations, housing providers, units of government, businesses, the homelessness response system and other partners to promote racial equity practices. All Applicants must identify how they are working to ensure racial equity in access to programs, projects, and activities funded with CDBG-CV resources. Applicants must commit to analyzing disproportionality in access to housing, access to services, quality of service provision and desired outcomes in programs and projects and affirmatively further equitable access, quality of service provision and outcomes for protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color who have been historically marginalized and are disproportionately impacted by housing segregation, poverty, homelessness, and COVID-19.

Applicants cannot simply rely on delivering a standardization of services to address equity. Applicants must commit to reviewing their current policies and procedures and examining available data to ensure all eligible persons receive equitable services, support, and are served with dignity, respect and compassion regardless of circumstances, ability, or identity. See Appendix N for Racial Equity Resources and Tools.

When applying for CDBG-CV (Round 2 & 3) funds, applicants should consider:
• What are your community’s racial demographics and the demographics of those experiencing homelessness, housing and economic insecurity?

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• What are the outcomes of your CDBG programs based on race? What are your requirements for all sub-grantees to look at data to determine racial disparities and then put a plan in place to address them?
• How do underserved and marginalized communities learn about and enter CDBGCV programming? What marketing and communication strategies are used to increase equitable access to CDBG-CV programming?
• How does your grant making process include prioritization for programs that are addressing the disproportionate impacts that housing insecurity, homelessness, economic insecurity, lack of access to equitable health care and COVID-19 has on communities of color, particularly Black, Latinx, Asian, Pacific Islander, and Native and Indigenous communities?
• How are the voices of Black, Latinx, Asian, Pacific Islander, Native and Indigenous communities and those with lived experience of housing insecurity, homelessness and economic insecurity being centered in a meaningful, sustained way in creating effective approaches to addressing these challenges? How are they involved in the funding decision-making process?
• How are these funds accessible to smaller and non-traditional organizations that have historically been serving communities of color but may not have previously participated formally in government grant programs, and how would these funds address the organization capacity of organizations that are led by Black, Latinx, Asian, Pacific Islander, and Native and Indigenous people? • List your partner organizations that are addressing racial equity in the housing and homeless response system, the economic development sector and the health care sector and how do you partner with them.

The Department will require applicants to submit related racial and ethnic data metrics of their CDBG-CV programming on a quarterly reporting basis.

VII. Funding limits
A. Applications and Milestones
All applications must be submitted through the Department’s online Grants Network portal via https://portal.ecivis.com/#/login; no hard copies will be accepted.

Jurisdictions will submit one application per Activity. Each Activity must have a unique application with a complete budget, National Objective, scope of work, and milestone timeline. There will be no “combo” activities or applications accepted in this NOFA cycle. Each Activity, both projects and programs, is stand-alone with a separate budget and scope of work. General Administration should be budgeted for

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Department of Housing and Community Development
CDBG-CV2 and CV3 NOFA – December 2020 Page 14
each Activity up to 13 percent of the total activity budget. HUD allows a total of 20 percent of funding to be used for planning and administration. The Federal Register Notice for CDBG-CV administration limits the state to 7 percent which allows up to 13 percent for local jurisdictions. The Department is not proposing to allocate any funding for planning only activities, which will allow local jurisdictions to access the full administration balance. Each Activity will have a stand-alone Standard Agreement for that Activity. Applicants are encouraged to review the attached draft Standard Agreement as a sample of the applicable terms and conditions. Applicants may elect to take less than the 13 percent allowed for administration and use administration funds to increase funding for Activities.
• Funds from this NOFA cycle will be available to eligible Applicants via allocation through a simplified application (See Appendix A for final jurisdiction allocations). • Activities submitted under the tribal set-asides will be limited according to the following schedule:
o Public service activities will be limited to $200,000 per activity application (activity type). Applicants are encouraged to evaluate need and capacity and ask for sufficient funding to successfully complete the activity. Applications asking for less than $50,000 will be subject to additional review for feasibility and may require additional feasibility documentation. Feasibility review is an opportunity for the Department to discuss the activity with the applicant and ensure the level of funding is right-sized to activity scope to promote successful completion of the activity.
o Housing and infrastructure activities (with the exception of housing and infrastructure assistance provided as part of a public service as identified above) will be limited to $500,000 per activity application (activity type). o Tribes are limited to $500,000 maximum award per tribe. o Applications submitted in partnership with three or more partners may apply for up to $1.5 million.
o Applicants are strongly encouraged to align funding asks with organizational capacity to deliver services and complete federal reporting requirements. o Applications will be reviewed on a rolling basis, as funding is available until either all applications submitted during the applicable application period have been funded, or all funds have been committed, whichever happens first, as per the funding re-allocation process below. See the Tribal Set-Asides section for the application schedule.

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Department of Housing and Community Development
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• Applicants who did not apply for their CDBG-CV1 allocation will receive a reduced CV1 allocation in addition to their CV2 and 3 allocations as detailed below in Section B.
• Maximum total grant amount limits are the allocation for your jurisdiction. o Program income is not included in the allocation amounts. Total activity budgets may exceed the award limits if program income is included in the activity application.
o Program income included in a CDBG-CV application will be required to meet the same performance terms, duplication of benefits, and expenditure period for the CDBG-CV funds.
o DO NOT SUBMIT PROGRAM INCOME ONLY APPLICATIONS IN THE CDBG-CV APPLICATION. PROGRAM INCOME ONLY APPLICATIONS
SUBMITTED WITH THE CDBG-CV APPLICATION DURING THE CDBGCV2 AND 3 NOFA CYCLE WILL BE DENIED WITHOUT OPTION FOR REVISION OR REINSTATEMENT. Please see the annual CDBG application process for program income only application instructions. o Applications asking for less than $50,000 will be subject to additional review for feasibility and may require additional feasibility documentation. Feasibility review is an opportunity for the Department to discuss the activity with the applicant and ensure the level of funding is right-sized to activity scope to promote successful completion of the activity.
• Milestones: All CDBG-CV funded activities must be implemented according to the milestones defined in the Standard Agreement. Applicants must include, at the minimum, the following milestones for each Activity application:
o Milestone 1 – Activity startup
o Milestone 2 – Projected 20 percent expenditure
o Milestone 3 – Projected 50 percent expenditure
o Milestone 4 – Projected 80 percent expenditure
o Milestone 5 – Activity completion and 100 percent expenditure Additional milestones are optional, though encouraged for best practice Activity implementation. If milestones are not included in the application the Department will set default milestones for the Applicant, and the Applicant’s funding will be subject to recapture for any missed milestones. Default milestones are as follows:

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Department of Housing and Community Development
CDBG-CV2 and CV3 NOFA – December 2020 Page 16
o Milestone 1 – Standard Agreement Execution
o Milestone 2 – June 1, 2021
o Milestone 3 – December 1, 2021
o Milestone 4 – May 1, 2022
o Milestone 5 – August 1, 2022
Applicants that fail to meet two or more consecutive milestones may be subject to funding re-capture, at the Department’s discretion. Recaptured funds will be treated as unclaimed funds, as discussed below.

B. CDBG-CV Unclaimed Funds
The CDBG-CV1 NOFA included allocations to all non-entitlement jurisdictions in the State of California. Allocations were made prior to the release of the Federal Register Notice 85 FR 51457 and did not include updated allowances for state administration.

The CDBG-CV1 NOFA identified multiple options for re-allocating funds that were not requested in the initial CDBG-CV1 NOFA process. These options included reallocating funds as part of a future CV NOFA. The Department has determined that based on the timeline for committing CDBG-CV1 funding, along with a prolonged wild-fire season, and overall reduced capacity at both the Department and among Applicants in the ability to apply for and commit funds, that the Department would make the necessary adjustments to the unclaimed CDBG-CV1 allocations to calculate and set-aside the Department’s allowed administration costs and include the remaining allocations with the CDBG-CV2 and 3 allocations to be available to the communities originally identified in the CDBG-CV1 NOFA. Please see Appendix A for revised awards in unclaimed CDBG-CV1 funds. Applicants that elect to access their unclaimed CDBG-CV1 funds along with their CV2 and 3 allocations will use the same CDBG-CV2 application templates for all activities, and will be limited to no more than 3 (three) total activities. In the event that CDBG-CV allocations (including CDBGCV1, 2, and 3) are left unclaimed at the end of the CDBG-CV2 and 3 NOFA period, funds will be re-allocated in the following priority:
a. In the event that CDBG-CV1 and 3 funds are left unclaimed at the close of the NOFA period, funds will be offered to jurisdictions that are meeting all of their performance goals on schedule and that have clearly indicated in their quarterly reporting that they have the need and capacity to utilize additional funding in a timely manner.
b. In the event that CDBG-CV2 funds are left unclaimed, funds will be redirected to applications submitted through the Tribal Set-aside. If applications for the Tribal

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Department of Housing and Community Development
CDBG-CV2 and CV3 NOFA – December 2020 Page 17
Set-asides exceeds funding, unclaimed CDBG-CV2 allocations will first be awarded to any unfunded Tribal Set-Aside projects to the extent that either all projects are funded or all funds are committed, whichever happens first. c. In the event that there are insufficient unfunded Tribal Set-aside projects to commit all unclaimed CDBG-CV2 allocations, unclaimed funds will be offered to jurisdictions that are meeting all of their performance goals on schedule and that have clearly indicated in their quarterly reporting that they have the need and capacity to utilize additional funding in a timely manner.

VIII. Program administrative costs
Awardees will be allowed to use a total of up to 13 percent of their allocation for program administration costs. Costs incurred in COVID-19 response prior to the allocation may be eligible for reimbursement as per the CARES Act. Applicants will be asked to identify pre-agreement costs as part of the application budget.

IX. Pre-agreement costs
Costs incurred in COVID-19 response prior to allocation may be eligible for reimbursement as per the CARES Act so long as the Applicant has not already been reimbursed for such costs in connection with a prior CV1 award. Applicants will be required to identify pre-agreement costs. Pre-agreement costs not identified as part of the application budget will not be eligible for reimbursement. See the attached sample Standard Agreement for pre-agreement cost reimbursement terms.

X. Threshold Submittals and Program Requirements
• A city or county must be a non-entitlement jurisdiction and must not currently be party to an Urban County Agreement or participate in, or be eligible to participate in, the HUD-administered CDBG Entitlement program.
• The Activity applied for must be an eligible Activity as defined by 24 CFR §§ 570.201- 203 and the CARES Act.
• The Activity must meet a CDBG national objective as defined by 24 CFR §570.483. • The Applicant must provide the Department with its most recent single audit, if applicable. If the Applicant has open single audit findings (any findings, not just the Department, or federal program findings) and does not have a plan or agreement to remediate those findings, the Applicant will be deemed ineligible for funding through the state CDBG program until the findings are resolved or a remediation plan or agreement is established. Applicants exempt from single audit requirements must be on the official State Controller’s Office Single Audit Status List in Appendix O.

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Department of Housing and Community Development
CDBG-CV2 and CV3 NOFA – December 2020 Page 18
• Pursuant to 24 CFR § 570.486, applications must follow CDBG Public Participation regulations as identified in the state’s updated Citizen Participation Requirements for Federal Programs, Plans, and Reports. Applicants will be expected to provide opportunities for virtual meetings that include opportunities for the public to pose questions about the program and receive answers. Applicants will also be expected to meet, noticing and public information requirements for the program as per federal regulations and the Citizen Participation Requirements.

As per HSC § 50829, the Applicant must submit a draft adopted Housing Element to the Department in accordance with the requirements listed in Government Code (GC) § 65580 et seq., most specifically GC § 65585. Failure to comply with the procedural requirements (i.e., GC § 65585) Housing Element law will invalidate the application for this NOFA and the Applicant will be deemed ineligible for funding through the state CDBG program, including CDBG-CV funding, until the Applicant has met procedural requirements. Applicants triggering the provision of HSC § 50830, must meet and document all pertinent requirements. See Appendix B for information on Housing Element status.
• The Applicant must certify that they have not enacted any growth controls that would render them ineligible for CDBG funding, as per certification in Appendix J Application Certifications.
• The Applicant must be in good standing with the Department as defined in Section VI of this NOFA.
• The Applicant must demonstrate compliance with Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 relocation requirements, as applicable. • The Applicant must demonstrate compliance with Article XXXIV, as applicable. • To reduce delays in the application review, award, and contracting processes, Applicants are required to use the Department’s Sample Resolution of the Governing Body. For reference, please see Appendix D.

XI. Applications
A. Application Workshops
The Department will hold a general NOFA Workshop via webinar on January 7, 2021 and a Tribal Workshop for both non-federally and federally recognized tribes and their partners, via webinar on January 5, 2021. Please visit the Department’s website at https://www.hcd.ca.gov/grants-funding/active-funding/cdbg.shtml to register.

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Department of Housing and Community Development
CDBG-CV2 and CV3 NOFA – December 2020 Page 19
Applicants are also strongly encouraged to review available webinars and training materials on the CDBG program in general, the CDBG Redesign, using the Grants Network portal, and preparing a CDBG program application in the Grants Network portal.

B. Application submission
Applicants must follow instructions in both this NOFA and the online application, including naming convention requirements. Failure to follow instructions will result in disqualification. If an instruction is unclear or if an Applicant has viewed available training and is still unsure how to proceed, please attend an “HCD CDBG/ESG Office Hour” to ask your question, or email the question to Department staff at [email protected]. Applications disqualified due to failure to follow instructions will not be available for correction, and funding allocations will be re-allocated as per this NOFA.

The CDBG-CV application and all required attachments must be submitted to the Department through the Grants Network Portal located at https://portal.ecivis.com/#/login. Applications must include all required information to be submitted. Applicants must certify that all information is true and complete to the best of their knowledge, under penalty of perjury.

Applicants that do not have an account with Grants Network portal should log into the https://portal.ecivis.com/#/login. Use the “Create an account” option to initiate a profile.

Applications must meet all threshold and eligibility requirements upon submission. It is the Applicant’s responsibility to ensure that the submitted application is clear, complete, and accurate. Department staff may request clarifying information and may request that applications be revised and resubmitted to help address eligibility and threshold issues prior to approving applications and issuing awards.

C. Disclosure of application
Information provided in the application will become public record available for review by the public pursuant to the California Public Records Act (“PRA”) (GC § 6250 et seq.). As such, the Department may disclose any materials provided by the Applicant to any person making a request under the PRA. The Department cautions Applicants to use discretion in providing information not specifically requested, including, but not limited to, bank account numbers, personal phone numbers, home addresses, or other personally identify information. By providing this information to the Department, the Applicant is waiving any claims of confidentiality, and consents to the Department’s disclosure of the Applicant’s material upon receipt of a PRA request.

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Department of Housing and Community Development
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XII. Application review, approval and commitment process A. Application review
All applications are required to pass threshold requirements. Applications that do not meet threshold will not be further reviewed and will be returned to a draft status for Applicant revisions. All applications will be reviewed for Activity eligibility. Activities that do not meet program eligibility will be returned to a draft status for Applicant revisions. Applicants will be given a timeframe to revise and re-submit the application.

Timeframes will be based on the extent of necessary changes. Applicants that do not make requested changes in the given timeframe will have their allocation identified as unclaimed, and funding will be re-allocated as per Section VII. Funding Limits.

B. Recommendations
The Department will review applications and make award recommendations according to the above threshold criteria and the completeness of the application, including a clear COVID-19 nexus. Applicants that are recommended for awards will be contacted and provided with an opportunity to update project schedules or other date-dependent data that may have aged during the application review period.

Applicants will officially be notified of awards through the Grants Network portal.

Applicants should ensure that the appropriate contact information is included in applicant profiles to facilitate notifications of awards and requests for changes. The award notification will include instructions for accepting or declining the award, as well as an executable Standard Agreement. Applicants that are not recommended for awards will be notified through the Grants Network portal that their application has been returned to draft status for Applicant revision, as applicable.

C. Standard Agreements
Successful Applicants (Awardees) will enter into a Standard Agreement with the Department, a draft sample is included as Appendix K of this NOFA. The Standard Agreement contains all the relevant state and federal requirements, activity performance and management requirements, and disbursement requirements. A condition of award will be that a Standard Agreement must be executed by the Awardee within 30 days (contracting period) of the Awardee’s receipt of the Standard Agreement(s). Failure to execute and return the Standard Agreement(s) to the Department within the contracting period will result in award cancellation. Award cancellations are final.

XIII. Awards announcement and grant implementation
The Department anticipates awards will be announced as applications are approved for funding.

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Department of Housing and Community Development
CDBG-CV2 and CV3 NOFA – December 2020 Page 21
XIV. Federal program requirements
A. Cross-cutting requirements
The CDBG-CV funding is administered under the general rules and regulations promulgated primarily in 24 CFR § 570.600, et seq. These primary regulations are known as the federal cross-cutting requirements and form the basis of the programmatic requirements. The Department incorporates all federal cross-cutting requirements into the state administered CDBG program, and the regulations in Part 570 are translated into required actions on the part of all Awardees of the state administered CDBG program, including CDBG-CV funds.

This following is a summary of the federal cross-cutting requirements:

1. Environmental Standards (based on National Environmental Policy Act of 1969 [NEPA])

2. Labor Standards (Davis-Bacon and related laws)

3. Achieving a HUD National Objective

4. Public participation requirements

5. Fair Housing and Affirmatively Furthering Fair Housing

6. Equal Opportunity and Non-Discrimination in federal Grant Programs

7. Federal Procurement Guidelines

8. National Flood Insurance Program compliance

9. Relocation and displacement requirements

10. Employment and Contracting Opportunities Section 3 compliance

11. Lead-based paint requirements

12. No use of debarred, ineligible, or suspended contractors or sub-recipients

13. Uniform Administrative Requirements and Cost Principles

14. Conflict of interest prohibitions

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Department of Housing and Community Development
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15. Compliance with the Architectural Barriers Act and the Americans with Disabilities Act

16. Compliance with Eligibility Restrictions for certain resident aliens

17. Federal reporting requirements

18. Grant and subrecipient monitoring requirements
B. Relocation Plan requirement
Awardees engaging in project-specific activities that may or will cause the temporary or permanent relocation and displacement of persons, property, or businesses must provide a project-specific relocation plan as part of the application. The plan must meet the standards established in the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA). Awardees must successfully demonstrate that they have met URA requirements prior to the start of the project or displacement Activity. Applicants should include relocation costs in project budgets.

Awardees must provide General Information Notices to persons who may be displaced if the Activity in the grant application is funded. This plan must outline how the Awardee will enforce and manage the project’s temporary relocation and displacement activities and estimate what relocation benefits will be required so those costs can be included in the project’s development budget.

C. Article XXXIV compliance
Awardees engaging in low-income housing project activities that are subject to Article XXXIV of the California Constitution must show that the project approval process complies with Article XXXIV requirements as defined in the California Constitution, California state statutes, and applicable case law. The state statutes implementing Article XXXIV can be found at HSC § 37000, et seq.

D. Procurement
Pursuant to 24 CFR §570.489(g), all Awardees must comply with federal procurement requirements. The Department will review the Awardee’s procurement documents for services (i.e., administrative sub-contractor, Davis-Bacon Act consultant, etc.) at time of monitoring.

Requirements for federal procurement can be found at 2 CFR §200.317-326.

Awardees are responsible for meeting all federal procurement standards for goods and services funded through federal programs. Failure to meet procurement requirements may result in disqualification, recapture of federal funds, and debarment.

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Department of Housing and Community Development
CDBG-CV2 and CV3 NOFA – December 2020 Page 23
E. Application Certifications and Statement of Assurances Applicants must sign and submit the Certifications and Statement of Assurances (Appendix J) with their application to meet threshold. Please review the Statement and confirm compliance with each requirement. Failure to comply with the certifications and assurances may result in disqualification, recapture of federal funds, and debarment.

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Column1 CV1 Revision CV2 CV3 Total
Toal Award $ 19,331,744.00 $113,263,490.00 $18,031,478.00 $150,626,712.00 Entitlement $ - $ 50,968,571.00 $ - $ 50,968,571.00
State Operations $ 1,353,222.00 $ 7,928,444.00 $ 1,262,203.00 $ 10,543,869.00 Local Assistance $ 17,978,522.00 $ 54,366,475.00 $16,769,275.00 $ 89,114,272.00 Requested $ 12,143,754.00 $ - $ - $ 12,143,754.00
Colonias Set Aside $ 898,926.00 $ 2,718,324.00 $ 838,464.00 $ 4,455,714.00 Federal Tribes Set-Aside $ - $ 2,718,324.00 $ - $ 2,718,324.00 Non-Federal Tribes Set-Aside $ 224,732.00 $ 679,581.00 $ 209,616.00 $ 1,113,929.00 Total for Allocation $ 48,250,247.00 $15,721,195.00 $ 63,971,442.00 Jurisdiction CV1 Rmdr CV2 CV3 Total UGLG LMI Housing Element Alpine County $ 49,430.00 $ 156,142.00 $ 50,875.00 $ 256,447.00 39.82% Currently Ineligible Alturas $ - $ 182,071.00 $ 59,323.00 $ 241,394.00 48.47% Eligible Amador City $ 47,821.00 $ 151,057.00 $ 49,218.00 $ 248,096.00 46.67% Currently Ineligible Amador County $ 97,715.00 $ 308,667.00 $ 100,572.00 $ 506,954.00 38.76% Eligible American Canyon $ 85,483.00 $ 270,027.00 $ 87,982.00 $ 443,492.00 33.80% Eligible Anderson $ - $ 238,505.00 $ 77,711.00 $ 316,216.00 61.16% Eligible Angels $ - $ 186,647.00 $ 60,814.00 $ 247,461.00 43.94% Eligible Arcata $ - $ 405,266.00 $ 132,046.00 $ 537,312.00 67.47% Eligible Artesia $ - $ 312,226.00 $ 101,731.00 $ 413,957.00 53.95% Eligible Arvin $ - $ 318,835.00 $ 103,885.00 $ 422,720.00 66.80% Eligible Atwater $ 115,259.00 $ 364,084.00 $ 118,628.00 $ 597,971.00 49.81% Eligible Auburn $ 87,254.00 $ 275,620.00 $ 89,804.00 $ 452,678.00 43.22% Eligible Avenal $ - $ 240,539.00 $ 78,374.00 $ 318,913.00 74.18% Eligible Benicia $ 10,327.00 $ 325,445.00 $ 106,038.00 $ 441,810.00 23.60% Eligible Biggs $ 51,362.00 $ 162,243.00 $ 52,863.00 $ 266,468.00 58.07% Eligible Bishop $ - $ 192,239.00 $ 62,637.00 $ 254,876.00 49.67% Eligible Blue Lake $ 49,591.00 $ 156,650.00 $ 51,041.00 $ 257,282.00 39.69% Currently Ineligible Brawley $ - $ 347,815.00 $ 113,327.00 $ 461,142.00 52.15% Eligible Appendix A: CDBG-CV2 and 3 Allocations and LMA %
Attachment 2

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Butte County $ - $ 768,276.00 $ 250,325.00 $ 1,018,601.00 45.99% Eligible Calaveras County $ - $ 475,428.00 $ 154,907.00 $ 630,335.00 41.57% Eligible Calexico $ - $ 469,327.00 $ 152,919.00 $ 622,246.00 51.68% Eligible Calimesa $ 64,560.00 $ 203,933.00 $ 66,447.00 $ 334,940.00 38.19% Eligible Calipatria $ - $ 176,987.00 $ 57,667.00 $ 234,654.00 57.63% Eligible Calistoga $ - $ 195,798.00 $ 63,796.00 $ 259,594.00 54.19% Eligible Capitola $ - $ 241,556.00 $ 78,705.00 $ 320,261.00 52.78% Eligible Carmel-by-the-Sea $ 59,570.00 $ 188,172.00 $ 61,311.00 $ 309,053.00 28.46% Eligible Chowchilla $ - $ 253,758.00 $ 82,681.00 $ 336,439.00 61.49% Eligible Clearlake $ - $ 335,613.00 $ 109,351.00 $ 444,964.00 71.16% Eligible Coalinga $ - $ 236,980.00 $ 77,214.00 $ 314,194.00 40.56% Eligible Colfax $ - $ 165,293.00 $ 53,857.00 $ 219,150.00 56.79% Eligible Colusa $ - $ 197,323.00 $ 64,293.00 $ 261,616.00 47.70% Eligible Colusa County $ 60,697.00 $ 191,731.00 $ 62,471.00 $ 314,899.00 38.92% Eligible Corcoran $ - $ 261,892.00 $ 85,331.00 $ 347,223.00 67.17% Eligible Corning $ - $ 212,576.00 $ 69,263.00 $ 281,839.00 66.47% Eligible Crescent City $ - $ 185,630.00 $ 60,483.00 $ 246,113.00 62.71% Eligible Del Norte County $ - $ 323,919.00 $ 10,541.00 $ 334,460.00 45.60% Eligible Dinuba $ - $ 341,206.00 $ 111,174.00 $ 452,380.00 60.81% Eligible Dixon $ - $ 265,451.00 $ 86,491.00 $ 351,942.00 38.99% Eligible Dorris $ - $ 152,583.00 $ 49,715.00 $ 202,298.00 72.58% Eligible Dos Palos $ 60,214.00 $ 190,206.00 $ 61,974.00 $ 312,394.00 65.38% Currently Ineligible Dunsmuir $ - $ 165,293.00 $ 53,857.00 $ 219,150.00 62.58% Eligible El Dorado County $ 350,248.00 $ 1,106,374.00 $ 360,486.00 $ 1,817,108.00 34.73% Eligible Etna $ - $ 154,108.00 $ 50,212.00 $ 204,320.00 68.57% Eligible Eureka $ - $ 431,704.00 $ 140,660.00 $ 572,364.00 50.52% Eligible Exeter $ - $ 224,778.00 $ 73,239.00 $ 298,017.00 54.96% Eligible Farmersville $ - $ 225,795.00 $ 73,570.00 $ 299,365.00 59.18% Eligible Ferndale $ 51,683.00 $ 163,259.00 $ 53,194.00 $ 268,136.00 34.69% Eligible Firebaugh $ - $ 219,185.00 $ 71,416.00 $ 290,601.00 61.04% Eligible Fort Bragg $ - $ 245,623.00 $ 80,030.00 $ 325,653.00 52.65% Eligible Fort Jones $ - $ 158,684.00 $ 51,703.00 $ 210,387.00 47.96% Eligible

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Fortuna $ 79,045.00 $ 249,690.00 $ 81,356.00 $ 410,091.00 49.51% Eligible Fowler $ 58,926.00 $ 186,138.00 $ 60,649.00 $ 305,713.00 49.83% Eligible Glenn County $
- $ 245,623.00 $ 80,030.00 $ 325,653.00 48.08% Eligible Grass Valley $ 98,681.00 $ 311,717.00 $ 101,566.00 $ 511,964.00 65.31% Eligible Greenfield $ 101,900.00 $ 321,886.00 $ 104,879.00 $ 528,665.00 64.77% Eligible Gridley $ 67,296.00 $ 212,576.00 $ 69,263.00 $ 349,135.00 45.79% Eligible Grover Beach $
- $ 278,670.00 $ 90,798.00 $ 369,468.00 53.61% Eligible Guadalupe $
- $ 232,404.00 $ 75,723.00 $ 308,127.00 69.04% Eligible Gustine $ 53,454.00 $ 168,852.00 $ 55,016.00 $ 277,322.00 46.42% Eligible Hidden Hills $ 51,844.00 $ 163,768.00 $ 53,360.00 $ 268,972.00 18.33% Eligible Hollister $
- $ 414,926.00 $ 135,194.00 $ 550,120.00 45.57% Eligible Holtville $ 60,053.00 $ 189,697.00 $ 61,808.00 $ 311,558.00 59.48% Eligible Humboldt County $
- $ 793,697.00 $ 258,607.00 $ 1,052,304.00 46.58% Eligible Huron $
- $ 228,845.00 $ 74,564.00 $ 303,409.00 70.69% Eligible Imperial $
- $ 210,034.00 $ 68,435.00 $ 278,469.00 20.91% Eligible Imperial County $
- $ 400,182.00 $ 130,390.00 $ 530,572.00 48.54% Eligible Indian Wells $ 64,560.00 $ 203,933.00 $ 66,447.00 $ 334,940.00 23.11% Eligible Industry $ 47,627.00 $ 150,447.00 $ 49,020.00 $ 247,094.00 65.85% Eligible Inyo County $
- $ 238,505.00 $ 77,711.00 $ 316,216.00 41.44% Eligible Ione $
- $ 172,919.00 $ 56,342.00 $ 229,261.00 38.75% Eligible Jackson $
- $ 200,882.00 $ 65,453.00 $ 266,335.00 49.71% Eligible King City $
- $ 308,667.00 $ 100,572.00 $ 409,239.00 68.41% Eligible Kings County $ 376,286.00 $ 122,604.00 $ 498,890.00 46.93% Eligible Lake County $
- $ 556,775.00 $ 181,412.00 $ 738,187.00 51.44% Eligible Lakeport $
- $ 182,071.00 $ 59,323.00 $ 241,394.00 41.50% Eligible Lassen County $ 74,217.00 $ 234,438.00 $ 76,386.00 $ 385,041.00 38.47% Eligible Lemoore $ 105,763.00 $ 334,088.00 $ 108,855.00 $ 548,706.00 41.05% Eligible Lincoln $
- $ 467,802.00 $ 152,422.00 $ 620,224.00 33.27% Eligible Lindsay $ 85,322.00 $ 269,519.00 $ 87,816.00 $ 442,657.00 67.17% Eligible Live Oak $ 65,203.00 $ 205,966.00 $ 67,109.00 $ 338,278.00 55.17% Eligible Livingston $
- $ 250,199.00 $ 81,521.00 $ 331,720.00 41.01% Eligible Loomis $ 59,409.00 $ 187,663.00 $ 61,146.00 $ 308,218.00 24.55% Eligible

City of Ukiah
20-CDBG-CV2-3-00097

Los Banos $ - $ 433,229.00 $ 141,157.00 $ 574,386.00 52.59% Eligible Loyalton $ 49,108.00 $ 155,125.00 $ 50,544.00 $ 254,777.00 55.81% Currently Ineligible Madera County $ 199,758.00 $ 631,004.00 $ 205,597.00 $ 1,036,359.00 47.90% Eligible Mammoth Lakes $ - $ 187,663.00 $ 61,146.00 $ 248,809.00 53.34% Eligible Maricopa $ 48,464.00 $ 153,091.00 $ 49,881.00 $ 251,436.00 60.66% Currently Ineligible Marina $ 114,776.00 $ 362,559.00 $ 118,131.00 $ 595,466.00 46.32% Currently Ineligible Mariposa County $ - $ 295,448.00 $ 96,265.00 $ 391,713.00 38.31% Eligible Marysville $ 80,333.00 $ 253,758.00 $ 82,681.00 $ 416,772.00 56.37% Eligible McFarland $ - $ 259,350.00 $ 84,503.00 $ 343,853.00 75.01% Eligible Mendocino County $ - $ 806,408.00 $ 262,749.00 $ 1,069,157.00 45.87% Eligible Merced County $ - $ 716,418.00 $ 233,428.00 $ 949,846.00 51.54% Eligible Modoc County $ 55,546.00 $ 175,461.00 $ 57,170.00 $ 288,177.00 48.50% Eligible Mono County $ - $ 176,987.00 $ 57,667.00 $ 234,654.00 50.27% Eligible Montague $ 157,667.00 $ 51,372.00 $ 209,039.00 43.29% Eligible Mount Shasta $ 206,475.00 $ 67,275.00 $ 273,750.00 45.91% Eligible Napa County $ 329,512.00 $ 107,634.00 $ 437,146.00 41.84% Eligible Nevada City $ 57,317.00 $ 181,054.00 $ 58,992.00 $ 297,363.00 48.00% Eligible Nevada County $ - $ 705,741.00 $ 229,949.00 $ 935,690.00 39.32% Eligible Orange Cove $ 73,734.00 $ 232,913.00 $ 75,889.00 $ 382,536.00 75.54% Eligible Orland $ - $ 212,576.00 $ 69,263.00 $ 281,839.00 55.25% Eligible Oroville $ - $ 315,276.00 $ 102,725.00 $ 418,001.00 55.20% Eligible Pacific Grove $ 86,449.00 $ 273,078.00 $ 88,976.00 $ 448,503.00 23.93% Eligible Palos Verdes Estates $ 70,354.00 $ 222,236.00 $ 72,410.00 $ 365,000.00 15.31% Eligible Parlier $ - $ 307,142.00 $ 100,075.00 $ 407,217.00 71.45% Eligible Pismo Beach $ 72,446.00 $ 228,845.00 $ 74,564.00 $ 375,855.00 43.06% Eligible Placer County $ 1,048,923.00 $ 341,767.00 $ 1,390,690.00 31.45% Eligible Placerville $ 80,655.00 $ 254,775.00 $ 83,012.00 $ 418,442.00 55.93% Eligible Plumas County $ - $ 278,670.00 $ 90,798.00 $ 369,468.00 41.09% Eligible Plymouth $ - $ 154,616.00 $ 50,378.00 $ 204,994.00 55.42% Eligible Point Arena $ - $ 154,616.00 $ 50,378.00 $ 204,994.00 53.85% Eligible Portola $ 54,742.00 $ 172,919.00 $ 56,342.00 $ 284,003.00 59.34% Eligible Rancho Mirage $ - $ 396,115.00 $ 129,065.00 $ 525,180.00 34.32% Eligible

City of Ukiah
20-CDBG-CV2-3-00097

Red Bluff $ - $ 285,280.00 $ 92,952.00 $ 378,232.00 58.69% Eligible Rio Dell $ - $ 181,562.00 $ 59,158.00 $ 240,720.00 48.88% Eligible Rio Vista $ 70,032.00 $ 221,219.00 $ 720,179.00 $ 1,011,430.00 43.80% Eligible Riverbank $ 88,863.00 $ 280,704.00 $ 91,461.00 $ 461,028.00 35.70% Eligible San Benito County $ - $ 278,670.00 $ 90,798.00 $ 369,468.00 45.98% Eligible San Joaquin $ - $ 180,546.00 $ 58,826.00 $ 239,372.00 76.81% Eligible San Juan Bautista $ - $ 174,445.00 $ 56,839.00 $ 231,284.00 51.56% Eligible San Juan Capistrano $ 172,397.00 $ 544,573.00 $ 177,436.00 $ 894,406.00 51.84% Eligible Sand City $ 48,754.00 $ 154,006.00 $ 50,179.00 $ 252,939.00 62.90% Eligible Sanger $ - $ 355,950.00 $ 115,978.00 $ 471,928.00 47.09% Eligible Santa Cruz County $ - $ 1,304,657.00 $ 425,091.00 $ 1,729,748.00 50.09% Eligible Scotts Valley $ 75,504.00 $ 238,505.00 $ 77,711.00 $ 391,720.00 24.62% Eligible Shasta County $ - $ 661,000.00 $ 215,371.00 $ 876,371.00 42.64% Eligible Shasta Lake $ - $ 234,946.00 $ 76,552.00 $ 311,498.00 44.42% Eligible Sierra County $ 49,108.00 $ 155,125.00 $ 50,544.00 $ 254,777.00 42.56% Eligible Siskiyou County $ - $ 326,970.00 $ 106,535.00 $ 433,505.00 50.10% Eligible Solano County $ 93,370.00 $ 294,940.00 $ 96,099.00 $ 484,409.00 39.35% Eligible Soledad $ - $ 278,162.00 $ 90,632.00 $ 368,794.00 56.49% Eligible Sonora $ 66,491.00 $ 210,034.00 $ 68,435.00 $ 344,960.00 54.59% Eligible South Lake Tahoe $ - $ 381,371.00 $ 124,261.00 $ 505,632.00 59.15% Eligible St. Helena $ - $ 204,441.00 $ 66,612.00 $ 271,053.00 36.53% Eligible Suisun City $ - $ 355,950.00 $ 115,978.00 $ 471,928.00 41.31% Eligible Susanville $ 67,779.00 $ 214,101.00 $ 69,760.00 $ 351,640.00 42.62% Eligible Sutter County $ - $ 267,485.00 $ 87,154.00 $ 354,639.00 40.84% Eligible Sutter Creek $ 57,156.00 $ 180,546.00 $ 58,826.00 $ 296,528.00 50.48% Eligible Taft $ 65,847.00 $ 208,000.00 $ 67,772.00 $ 341,619.00 45.35% Eligible Tehama $ - $ 150,447.00 $ 49,020.00 $ 199,467.00 47.56% Eligible Tehama County $ - $ 429,772.00 $ 140,031.00 $ 569,803.00 47.18% Eligible Trinidad $ 47,982.00 $ 151,566.00 $ 49,384.00 $ 248,932.00 27.27% Eligible Trinity County $ - $ 279,687.00 $ 91,129.00 $ 370,816.00 48.72% Eligible Truckee $ - $ 240,539.00 $ 78,374.00 $ 318,913.00 27.72% Eligible Tulare County $ - $ 1,345,330.00 $ 438,344.00 $ 1,783,674.00 53.64% Eligible

City of Ukiah
20-CDBG-CV2-3-00097

Tulelake $
- $ 157,158.00 $ 512,016.00 $ 669,174.00 63.50% Eligible Tuolumne County $
- $ 557,791.00 $ 181,743.00 $ 739,534.00 38.07% Eligible Ukiah $
- $ 298,498.00 $ 97,259.00 $ 395,757.00 49.25% Eligible Vernon $ 47,467.00 $ 149,939.00 $ 48,854.00 $ 246,260.00 75.00% Eligible Wasco $ 98,681.00 $ 311,717.00 $ 101,566.00 $ 511,964.00 57.01% Eligible Weed $
- $ 175,970.00 $ 57,336.00 $ 233,306.00 65.41% Eligible Westmorland $
- $ 166,818.00 $ 54,354.00 $ 221,172.00 77.14% Currently Ineligible Wheatland $ 52,327.00 $ 165,293.00 $ 53,857.00 $ 271,477.00 30.21% Eligible Williams $ 58,765.00 $ 185,630.00 $ 60,483.00 $ 304,878.00 36.54% Eligible Willits $
- $ 212,068.00 $ 69,097.00 $ 281,165.00 55.82% Eligible Willows $ 68,100.00 $ 215,118.00 $ 70,091.00 $ 353,309.00 44.56% Eligible Winters $
- $ 203,933.00 $ 66,447.00 $ 270,380.00 40.32% Eligible Woodlake $ 65,364.00 $ 206,475.00 $ 67,275.00 $ 339,114.00 62.74% Eligible Yolo County $
- $ 314,259.00 $ 102,394.00 $ 416,653.00 50.42% Eligible Yountville $ 58,926.00 $ 186,138.00 $ 60,649.00 $ 305,713.00 44.71% Eligible Yreka $
-$ $ 76,386.00 $ 99,824.00 59.78% Eligible
Yuba County $
- $ 627,445.00 $ 204,438.00 $ 831,883.00 45.13% Eligible 234,438

City of Ukiah
20-CDBG-CV2-3-00097

STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 670, 95833
P.O. Box 952054
Sacramento, CA 94252-2054
(916) 263-2771
www.hcd.ca.gov
January 13, 2021
Sage Sangiacomo, City Manager
City of Ukiah
300 Seminary Ave
Ukiah, CA 95482
Dear Sage Sangiacomo:

RE: Award Announcement – City of Ukiah
Contract No.: 20-CDBG-CV1-00004 / CFDA # 14.228
The California Department of Housing and Community Development (Department) is pleased to announce that the City of Ukiah has been awarded a Community Development Block Grant – Coronavirus Response Round 1 (CDBG-CV1) in the amount of $108,757. This letter constitutes notice of the award of CDBG-CV1 funds for use in Mendocino County.

The City of Ukiah will be able to draw down funds when the standard agreement is fully executed, and any general and special conditions have been cleared in writing.

Congratulations on your successful application. A fact sheet summarizing your 2020 award activities and funding information is enclosed.

For further information, please contact Roxann Kuhnert, CDBG Program Manager, at (916) 263-6468 or [email protected]. The Department looks forward to working with you to promote the success of your CDBG activities.

Sincerely,
Jennifer Seeger
Deputy Director
Enclosure
Attachment 3

City of Ukiah
20-CDBG-CV2-3-00097

California Department of Housing and Community Development Community Development Block Grant (CDBG) Program
2020 Award Detail
City of Ukiah Fact Sheet
Contract No.: 20-CDBG-CV1-00004
Activity Funding Activity Amount
Public Facilities and Improvements - Improvement Project for Surge Capacity$108,757 TOTAL AWARD: $108,757

City of Ukiah
20-CDBG-CV2-3-00097

RESOLUTION NO. 2021-__

A RESOLUTION APPROVING AN APPLICATION FOR FUNDING AND THE

EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM THE 2020 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMCORONAVIRUS RESPONSE ROUND 2 AND 3 (CDBG-CV2 and CV3) NOFA DATED DECEMBER 18, 2020
BE IT RESOLVED by the City Council of the City of Ukiah as follows:

SECTION 1:

The City Council has reviewed and hereby approves the submission to the State of California of one or more application(s), in the aggregate amount, not to exceed $395,757, for the following CDBG-CV2 and CV3 activities, pursuant to the December 2020 CDBG-CV2/3 Notice of Funding Availability (NOFA):

City of Ukiah Subsistence Payments Program $200,000
General Administration- Subsistence Payments Program $ 23,009 Public Facility Improvement Project- Permanent Generator $ 27,891 General Administration- Public Facility Improvement Project $ 3,209 Purchase of Ukiah Valley Fire Authority Ambulance $141,648 Total $395,757
SECTION 2:

The City has committed the use of Program Income for activities within its 2019-2020 CDBG Business Assistance application and acknowledges no Program Income is authorized or approved for the CDBG-CV2 and CV3 activities described in Section 1.

SECTION 3:

The City acknowledges compliance with all state and federal public participation requirements in the development of its application(s).

SECTION 4:

The City hereby authorizes and directs the City Manager to execute and deliver all applications and act on the City's behalf in all matters pertaining to all such applications.

SECTION 5:

If an application is approved, the City Manager is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant.

SECTION 6:

If an application is approved, the City Manager is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.

Attachment 4

City of Ukiah
20-CDBG-CV2-3-00097

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah held on February 3, 2021 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________________
Juan V. Orozco, Mayor
Ukiah City Council

STATE OF CALIFORNIA
City of Ukiah
ATTEST:

I, Kristine Lawler, City Clerk of the City of Ukiah, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this 3rd day of February, 2021.

Kristine Lawler, City Clerk
of the City of Ukiah of the State of California

By: _____________________________________

City of Ukiah
20-CDBG-CV2-3-00097

RESOLUTION NO. 2021-__
A RESOLUTION APPROVING AN AMENDMENT TO THE 2020 COMMUNITY

DEVELOPMENT BLOCK GRANT PROGRAM- CORONAVIRUS RESPONSE ROUND 1 (CDBG-CV1) STANDARD AGREEMENT TO ADD ADDITIONAL FUNDS FROM THE 2020 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM- CORONAVIRUS RESPONSE ROUND 2 AND 3 NOFA DATED DECEMBER 18, 2020
BE IT RESOLVED by the City Council of the City of Ukiah as follows:

SECTION 1:

The City Council has reviewed and hereby approves the submission to the State of California (“State”) of application(s) to add additional funding to the City’s existing CDBG-CV1 Standard Agreement with the State (“Standard Agreement”) for the following new CDBG-CV2 and CV3 activities pursuant to the State’s December 2020 CDBG-CV2 and 3 Notice of Funding Availability (“NOFA”):

Current CDBG-CV1 Activities
Public Facility Improvement Project- Permanent Generator $ 92,954 General Administration $ 15,803
Amount of New CDBG-CV2 and 3 Funds to Be Added to Activities Public Facility Improvement Project- Permanent Generator $ 27,891 General Administration- Permanent Generator $ 3,209
Total Amount of All CDBG-CV Activities
Public Service- City of Ukiah Subsistence Payments Program $200,000 General Administration- Subsistence Payments Program $ 23,009 Public Facility Improvement Project- Permanent Generator $120,845 General Administration- Permanent Generator $ 19,012
Public Service- Purchase of Ukiah Valley Fire Authority Ambulance $141,648 Total $504,514
SECTION 2:

The City has committed the use of Program Income for activities within its 2019-2020 CDBG Business Assistance application and acknowledges no Program Income is authorized or approved for the CDBG-CV2 and CV3 activities described in Section 1.

SECTION 3:

The City acknowledges compliance with all state and federal public participation requirements in the development of its application(s) for the new CDBG-CV2 and CV-3 activities described in Section 1 above.

Attachment 5

City of Ukiah
20-CDBG-CV2-3-00097

SECTION 4:

The City hereby authorizes and directs the City Manager to execute and deliver all applications and act on the City's behalf in all matters pertaining to all such applications.

SECTION 5:

If an amendment to the Standard Agreement is approved as contemplated above, the City Manager is authorized to enter into, execute and deliver an amendment to the Standard Agreement and any and all other documentation which may be required by the State from time to time for the purposes of this grant.

SECTION 6:

If an application is approved, the City Manager is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with this grant.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah held on February 3, 2021 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________________
Juan V. Orozco, Mayor
Ukiah City Council

City of Ukiah
20-CDBG-CV2-3-00097

STATE OF CALIFORNIA
City of Ukiah
ATTEST:

I, Kristine Lawler, City Clerk of the City of Ukiah, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this 3rd day of February, 2021.

Kristine Lawler, City Clerk
of the City of Ukiah of the State of California

By: _____________________________________

City of Ukiah
20-CDBG-CV2-3-00097

AGENDA ITEM 5b

CITY OF UKIAH

CITY COUNCIL MINUTES
Regular Meeting

CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
February 3, 2021
6:00 p.m.

1. ROLL CALL
Ukiah City Council met at a Regular Meeting on February 3, 2021, having been legally noticed on January 29, 2021. Mayor Orozco called the meeting to order at 6:01 p.m. Roll was taken with the following Councilmembers Present: Douglas F. Crane, Mari Rodin, Josefina Dueňas, and Juan V.

Orozco. Councilmember Absent by Prearrangement: Jim O. Brown Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.

MAYOR OROZCO PRESIDING.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Orozco.

3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Adoption of Resolution and Administer of Oath of Office Appointing Mari Rodin to the City Council, Filling the Unexpired Term of Maureen Mulheren, and Becoming Effective Immediately Thereafter.

Presenter: Kristine Lawler, City Clerk.

Motion/Second: Crane/Orozco to adopt Resolution (2021-02) and direct Clerk to administer the Oath of Office to Mari Rodin, appointing her to fill the unexpired term of departed Councilmember Maureen Mulheren, to become effective immediately thereafter, with the term ending with the General Municipal Election in November 2022. Motion carried by the following roll call votes: AYES:

Crane, Dueňas, and Orozco. NOES: None. ABSENT: Brown. ABSTAIN: None.

The Oath of Office was administered to Councilmember Mari Rodin, and she took seat on the City Council.

URGENCY ITEM: Recognizing February, 2021, As “Black History Month” In the City Of Ukiah.

Presenter: Sage Sangiacomo, City Manager.

Motion/Second: Crane/Rodin to accept Urgency Item due to timelines and place as Agenda Item 3b. Motion carried by the following roll call votes: AYES: Crane, Rodin, Dueňas, and Orozco. NOES:

None. ABSENT: Brown. ABSTAIN: None.
b. Urgency Item: Recognizing February, 2021, As “Black History Month” In the City Of Ukiah.

Presenter: Mayor Orozco.

Public Comment: Troyle Tagnoli.

Proclamation was received by Troyle Tagnoli

4. PETITIONS AND COMMUNICATIONS

City of Ukiah
20-CDBG-CV2-3-00097

City Council Minutes for February 3, 2021, Continued:

5. APPROVAL OF MINUTES
a. Approval of the Minutes for the January 20, 2021, Regular Meeting Motion/Second: Crane/Duenas to approve Minutes of January 20, 2020, a regular meeting, as submitted. Motion carried by the following roll call votes: AYES: Crane, Rodin, Dueňas, and Orozco.

NOES: None. ABSENT: Brown. ABSTAIN: None.

6. RIGHT TO APPEAL DECISION

7. CONSENT CALENDAR
a. Award Contract (COU No. 2021-166) for Professional Environmental Services with GHD for Permitting Efforts for the Maintenance of Gibson Creek Box Culvert at School Street in the Amount of $11,800 – Public Works.
b. Possible Adoption of Ordinance Amending Section 7161 of Division 8, Chapter 1, Article 11 of the City Code to Regulate Short Time Limit Parking – Community Development.

ORDINANCE NO. 1209
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 7161 OF DIVISION 8, CHAPTER 1, ARTICLE 11 OF THE CITY CODE TO REGULATE SHORT TIME LIMIT PARKING.
c. Possible Adoption of Ordinance Amending Section 9224.7 of Division 9, Chapter 2, Article 18 of the City Code to Regulate Permanent Outdoor Dining Facilities – Community Development.

ORDINANCE NO. 1210

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 9224.7 OF DIVISION 9, CHAPTER 2, ARTICLE 18 OF THE CITY CODE TO REGULATE PERMANENT OUTDOOR DINING FACILITIES.
d. Review and Approve Updates to the Sewer System Management Plan for the 5-Year Audit Period and Recertify the Document – Water Resources.
e. Approval of Agreement (COU No. 2021-167) with JM Integration for SCADA Upgrades at the Water Treatment Plant in the Amount of $259,756, and Approval of Corresponding Budget Amendment – Water Resources.
f. Approval of Change Order #3 (COU No. 2021-087-CO3) to CV Larsen Company in the Amount of $173,283.12 for Pressure Zone 2 South Reservoir Replacement Project, Specification No. 20-02 for a Total Revised Contract Amount of $742,053.88 – Water Resources. g. Approve the Renewal of the ESRI Geographical Information System (GIS) Software Licensing Agreement (COU No. 2021-168) for a Term of Three Years in the Amount of $27,500 Annually for a Total of $82,500 Plus Applicable Sales Tax – Public Works. h. Approve Budget Amendment in the Amount of $40,000 to Establish an Account for the Payment of Fees to the Mendocino Local Agency Formation Commission Related to FY 2020- 21 Reorganization Applications and the City's Municipal Service Review and Sphere of Influence Update – Community Development.

City of Ukiah
20-CDBG-CV2-3-00097

City Council Minutes for February 3, 2021, Continued:

i. Accept and Authorize Expenditure of a Grant Award from the California Fire Foundation in the Amount of $10,000.00 for Fireline Hose Clamps and Wildland PPE Fireline Packs; and Approve Corresponding Budget Amendments - Fire.

j. Accept and Authorize Expenditure of Grant Funds from FM Global in the Amount of $3,339.00 for two (2) Combustible Gas Detectors; and Approval of Corresponding Budget Amendments - Fire.
k. Report of a Contract (COU No. 1920-193) with Cordico Psychological Corporation for the Use of Cordico’s Wellness Software, and Approve Its Continued Use - Police.

l. Update on Emergency Repair of the Yosemite Drive Water Main and Determine that Emergency Conditions Continue to Require the Emergency Repair – Public Works. Staff pulled due to duplication on agenda.
m. Authorization of Payment to Sonoma Water for Professional Services (COU No. 2021-170) Related to the Stormwater Resource Plan Preparation and Implementation from Grant Funds Received, and Approval of Corresponding Budget Amendment – Water Resources.

Motion/Second: Crane/Duenas to approve Consent Calendar Items 7a-7k, and 7m, as submitted.

Motion carried by the following roll call votes: AYES: Crane, Rodin, Dueňas, and Orozco. NOES:

None. ABSENT: Brown. ABSTAIN: None.

8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comment was received.

9. COUNCIL REPORTS
No Council reports were received.

10. CITY MANAGER/CITY CLERK REPORTS
No City Manager/City Clerk reports were received.

11. PUBLIC HEARINGS (6:15 PM)
a. Conduct a Public Hearing to Consider Adoption of a Resolution Approving the Submittal of One or More Applications in the Aggregate Amount Not to Exceed $395,757 in response to the 2020 State Community Development Block Grant Program- Coronavirus Response Round 2 and 3 (CDBG-CV2 and CV3) NOFA Dated December 18, 2020; and Consider Adoption of a Resolution Approving an Amendment to the 2020 CDBG- Coronavirus Response Round 1 (CDBG-CV1) Standard Agreement to Add Additional Funds From the 2020 CDBG-CV2 and CV3 NOFA Dated December 18, 2020; and Approve Corresponding Budget Amendments if Awarded Funding for the Application(s).

Presenter: Craig Schlatter, Community Development Director.

PUBLIC HEARING OPENED AT 6:48 P.M.

No public comment was received.

PUBLIC HEARING CLOSED AT 6:49 P.M.

Motion/Second: Crane/Orozco to adopt resolution (2021-03) approving the submittal of one or more applications (COU No. 2021-171) in the aggregate amount not to exceed $395,757 in response to the 2020 State Community Development Block Grant Program- Coronavirus Response Round 2 and 3 (CDBG-CV2 and CV3) NOFA dated December 18, 2020; and adopt resolution (2021-04) in Attachment 5 approving an amendment to the 2020 CDBG- Coronavirus Response Round 1 (CDBGPage 9 of 472 City of Ukiah
20-CDBG-CV2-3-00097

City Council Minutes for February 3, 2021, Continued:

CV1) standard agreement to add additional funds from the 2020 CDBG-CV2 and CV3 NOFA dated December 18, 2020; and approve corresponding budget amendments if awarded funding for the application(s). Motion carried by the following roll call votes: AYES: Crane, Dueňas, Brown, and Orozco. NOES: None. ABSENT: None. ABSTAIN: None.

12. UNFINISHED BUSINESS
a. Receive Status Report and Consider Any Action or Direction Related to the Novel Coronavirus (COVID-19) Emergency Including Operational Preparedness and Response; Continuity of City Operations and Services; Community and Business Impacts; and Any Other Related Matters.

Presenter: Tami Bartolomei, Office of Emergency Services Coordinator.

Report was received.
b. Possible Introduction by Title Only of an Ordinance Amending Division 1, Chapter 4, Article 4 of the City Code, Establishing the Procedure for Filling Vacancies on the Planning Commission
Presenter: Darcy Vaughn, Assistant City Attorney.

Motion/Second: Crane/Duenas to introduce the Ordinance by title only. Motion carried by the following roll call votes: AYES: Crane, Dueňas, and Orozco. NOES: Rodin. ABSENT: Brown.

ABSTAIN: None.

City Clerk, Kristine Lawler, read the following title into the record:

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 1151 OF DIVISION 4, CHAPTER 4, ARTICLE 4 OF THE CITY CODE REGARDING APPOINTMENT OF PLANNING COMMISSIONERS.

Motion/Second: Crane/Orozco to introduce the Ordinance amending Division 1, Chapter 4, Article 4 of the City Code regarding the procedure for filling vacancies on the Planning Commission. Motion carried by the following roll call votes: AYES: Crane, Dueňas, and Orozco. NOES: Rodin. ABSENT:

Brown. ABSTAIN: None.
c. Update on Emergency Repair of the Yosemite Drive Water Main and Determine that Emergency Conditions Continue to Require the Emergency Repair.

Presenter: Tim Eriksen, Public Works Director/City Engineer.

Motion/Second: Crane/Rodin to determine that emergency conditions continue to require the repair of the Yosemite Drive Water Main without competitive bidding. Motion carried by the following roll call votes: AYES: Crane, Rodin, Dueňas, and Orozco. NOES: None. ABSENT: Brown. ABSTAIN:

None.
d. Consider Request for Continuing Funding, in the Amount of $50,000.00, for the Ongoing Potter Valley Project Licensing Efforts by the Mendocino County Inland Water and Power Commission.

Presenter: Sean White, Water Resources Director.

Motion/Second: Crane/Rodin to approve request for continuing funding, in the amount of $50,000, for the ongoing Potter Valley Project licensing efforts by the Mendocino County Inland Water and Power Commission. Motion carried by the following roll call votes: AYES: Crane, Rodin, Dueňas, and Orozco. NOES: None. ABSENT: Brown. ABSTAIN: None.

City of Ukiah
20-CDBG-CV2-3-00097

City Council Minutes for February 3, 2021, Continued:

13. NEW BUSINESS
a. Consideration and Possible Adoption of Resolution Adopting the City of Ukiah Subsistence Payment Program Guidelines, to Possibly be Funded by the State Community Development Block Grant Program- Coronavirus Response Round 2 and 3 (CDBG-CV2 and CV3).

Presenter: Craig Schlatter, Community Development Director.

Motion/Second: Rodin/Crane to adopt resolution (2021-05) adopting the City of Ukiah CDBG-CV Subsistence Payment Program Guidelines. Motion carried by the following roll call votes: AYES:

Crane, Rodin, Dueňas, and Orozco. NOES: None. ABSENT: Brown. ABSTAIN: None. b. Authorization for the City Manager to Negotiate and Execute the No-Fee Transfer of and Associated Maintenance Agreement for Parcel 002-101-31 Near Orr Creek from Rural Communities Housing Development Corporation to the City of Ukiah.

Presenter: Shannon Riley, Deputy City Manager.

Motion/Second: Crane/Rodin to authorize the City Manager to negotiate and execute the no-fee transfer of parcel number 002-101-31 and an associated maintenance agreement (COU No. 2021- 173) from Rural Communities Housing Development Corporation to the City of Ukiah. Motion carried by the following roll call votes: AYES: Crane, Rodin, Dueňas, and Orozco. NOES: None. ABSENT:

Brown. ABSTAIN: None.
c. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s); Including Consideration of Adoption of Resolution Appointing a Member and Alternative Member to the Ukiah Valley Basin Groundwater Sustainability Agency (UVBGSA).

Presenter: Sage Sangiacomo, City Manager.

Motion/Second: Rodin/Duenas to adopt the Resolution (2021-06) appointing Councilmember Crane as a Director, and Mayor Orozco as an Alternative Director to the Ukiah Valley Basin Groundwater Sustainability Agency (UVBGSA). Motion carried by the following roll call votes: AYES:

Crane, Rodin, Dueňas, and Orozco. NOES: None. ABSENT: Brown. ABSTAIN: None.

Motion/Second: Rodin/Orozco to appoint Councilmembers Crane and Rodin to serve on an ad hoc committee to look into the appointment process of planning commissioners. Motion carried by the following roll call votes: AYES: Crane, Rodin, Dueňas, and Orozco. NOES: None. ABSENT: Brown.

ABSTAIN: None.

14. CLOSED SESSION
a. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)(2))
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number of potential cases: 3)"
b. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)(4))
Deciding whether to initiate litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9 (Potential Cases: 1)"
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200

City of Ukiah
20-CDBG-CV2-3-00097

City Council Minutes for February 3, 2021, Continued:
d. Conference with Legal Counsel — Existing Litigation
Cal. Gov't Code Section 54956.9( d)( 1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT- 15-66036
e. Conference with Labor Negotiator( 54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
f. Conference with Real Property Negotiators
Cal. Gov't Code Section 54956.8)
Property: APN Nos: 157- 050-03, 157- 060-02, 157- 050-04, 157- 050-03, 157- 030-02, 157- 050- 01, 157-050- 02, 157-050- 10, 157-050- 09, 157-070- 01, 157-070- 02, 003- 190- 01 Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Dave Hull and Ric Piffero
Under Negotiation: Price & Terms of Payment
g. Conference with Real Property Negotiators
Cal. Gov't Code Section 54956.8)
Property: APN Nos: 002- 101- 31 and 002- 101- 30
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Rural Communities Housing Development Corporation Under Negotiation: Price & Terms of Payment
No Closed Session was held.

15. ADJOURNMENT
There being no further business, the meeting adjourned at 8: 11 p. m.

Kristine Lawler, City Clerk

City of Ukiah
20-CDBG-CV2-3-00097

2020 CDBG-CV2 and CV3 APPLICATIONS
Description of Application Submittal Public Hearing
The Ukiah City Council conducted an application submittal public hearing on February 3, 2021, with the meeting publicly noticed on January 22, 2021. At the public hearing, the City Council received a report from staff on possible applications to be submitted under the 2020 CDBG-CV2 and CV3 Allocation. Staff also answered questions from City Councilmembers related to recommended application activities. City Council then adopted resolutions to 1) approve submitting applications for a Subsistence Payments Program, ambulance purchase for the Ukiah Valley Fire Authority, and permanent generator installation at a City of Ukiah public facility; and 2) approve an amendment to the CDBG-CV1 standard agreement to add additional funds from the CDBG-CV2/CV3 allocation to the public facility improvement project for installation of the permanent generator.

No members of the public commented during the public hearing, nor were any written comments received.

Copies of the agenda and staff report for the February 3, 2021 public hearing are attached. Due to the COVID-19 shelter in place order, the public hearing was held via virtual meeting, a recording of which is available at this web address: www.cityofukiah.com/meetings.

City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

City of Ukiah
20-CDBG-CV2-3-00097

DOB Tracking
City of Ukiah Ambulance Purchase for Ukiah Valley Fire Authority Ukiah Valley Fire Authority Duplication of Benefits Tracking Sources Budget Gap/
Uses (line item budget) Total Activity Costs General Fund CDBG-CV2/CV3 [Source 3] [Source 4] [Source 5] [Source 6] [Source 7] [Source 8] [Source 9] CDBG-CV1 CDBG PI Duplication of Benefits [Activity Costs Category 1 (i.e. Activity Delivery, Materials, Labor)] New ambulance $ - $ 108,542.00 $ 141,648.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 250,190.00 [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ - $ 108,542.00 $ 141,648.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 250,190.00 [Activity Costs Category 2 (i.e. Activity Delivery, Materials, Labor)] [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - General Administration
[Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Activity Total $ - $ 108,542.00 $ 141,648.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 250,190.00 Instructions: Fill out the above line item budget with you projected activity costs. You may identify the line items by category, such as activity delivery, activity, and admin, or by any other activity categories that apply to your activity. Do keep you administration costs categorized under the General Administration category. Fill in the jurisdiction and activity information at the top of the form, and Identify the spedific resources (funds) that will be used to pay for each line item in each category. If you do not have CDBG-PI, please leave those fields blank. If your budget line item has a budget gap, the "Gap/Duplication of Benefits" column will show a red shaded field and a number indicating your budget gap in parenthesis. If you have a potential duplication of benefits, the column will show a blue shaded field and a number indicating your budget overage. Please make sure to include ALL of you potential resources, including FEMA, HCD, HUD, CARES Act, and other State and Federal funds, as well as local funds from fees, trust funds, and taxes, and any foundation or private donation funding, including insurance payments. If you are unsure if a resource should be included, please contact Jessica Hayes at [email protected]. Please fill in the fields with a bracket [ ] and the funds. Please do not delete or alter formulas. The collored columns have no significance. They are colored only to make it easier to track across funding source.

City of Ukiah
20-CDBG-CV2-3-00097

SAMPLE
City of Town Food Bank Helping Hands Mission
Duplication of Benefits Tracking Sources Budget Gap/
Uses (line item budget) Total Activity Costs CARES Act Donations Mission Fndn. DHSS FEMA General Fund [Source 7] [Source 8] [Source 9] CDBG-CV1 CDBG PI Duplication of Benefits Food and Delivery Costs
Canned Food $ 25,000.00 $ - $ 1,500.00 $ 5,000.00 $ 15,000.00 $ - $ - $ - $ - $ - $ 3,500.00 $ - $ - Perishible Food $ 50,000.00 $ - $ 2,500.00 $ 5,000.00 $ 35,000.00 $ - $ - $ - $ - $ - $ 7,500.00 $ - $ - Boxes/Bags $ 1,500.00 $ - $ - $ 1,500.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - Delivery Fuel $ 7,500.00 $ - $ - $ 1,000.00 $ - $ - $ - $ - $ - $ - $ - $ 7,500.00 $ 1,000.00 Vehicle Costs $ 9,000.00 $ - $ 500.00 $ - $ - $ - $ - $ - $ - $ - $ 8,000.00 $ - $ (500.00) [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 93,000.00 $ - $ 4,500.00 $ 12,500.00 $ 50,000.00 $ - $ - $ - $ - $ - $ 19,000.00 $ 7,500.00 $ 500.00 Activity Delivery (Helping Hands Mission Staff Costs
Delivery Staff $ 60,000.00 $ - $ - $ 10,000.00 $ - $ - $ - $ - $ - $ - $ 50,000.00 $ - $ - Packaging Staff $ 55,000.00 $ - $ - $ 10,000.00 $ - $ - $ - $ - $ - $ - $ 50,000.00 $ - $ 5,000.00 HHM Management Staff $ 125,000.00 $ - $ - $ 25,000.00 $ 50,000.00 $ - $ - $ - $ - $ - $ 27,000.00 $ 15,000.00 $ (8,000.00) [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 240,000.00 $ - $ - $ 45,000.00 $ 50,000.00 $ - $ - $ - $ - $ - $ 127,000.00 $ 15,000.00 $ (3,000.00) General Administration
City of Town Staff $ 45,000.00 $ - $ - $ - $ - $ - $ 23,000.00 $ - $ - $ - $ 20,000.00 $ 2,500.00 $ 500.00 Grant Consultant $ 10,000.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 10,000.00 $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 55,000.00 $ - $ - $ - $ - $ - $ 23,000.00 $ - $ - $ - $ 30,000.00 $ 2,500.00 $ 500.00 Activity Total $ 388,000.00 $ - $ 4,500.00 $ 57,500.00 $ 100,000.00 $ - $ 23,000.00 $ - $ - $ - $ 176,000.00 $ 25,000.00 $ (2,000.00) Instructions: Fill out the above line item budget with you projected activity costs. You may identify the line items by category, such as activity delivery, activity, and admin, or by any other activity categories that apply to your activity. Do keep you administration costs categorized under the General Administration category. Fill in the jurisdiction and activity information at the top of the form, and Identify the spedific resources (funds) that will be used to pay for each line item in each category. If you do not have CDBG-PI, please leave those fields blank. If your budget City of Ukiah
20-CDBG-CV2-3-00097

DUPLICATION OF BENEFITS POLICY AND PROCESS
City of Ukiah Duplication of Benefits Policy
The City of Ukiah Ambulance Purchase is funded through CDBG-CV funds allocated under the 2020 CARES Act and governed by the Federal Register Notice FR-6218-N01-CDBG-CV, dated August 7, 2020.

All CDBG-CV grantees are required to complete a duplication of benefits analysis for assisted activities to demonstrate that no financial assistance has been received or is available to pay costs charged to a CDBG-CV grant. To comply with this requirement, the City of Ukiah will demonstrate that no other funds are available for an activity by maintaining records of compliance with mandatory duplication of benefits requirements described in the Federal Register Notice of August 7, 2020.

A CDBG-CV grantee is required to develop and maintain adequate procedures to prevent a duplication of benefits that address (individually or collectively) each activity or program. A grantee’s policies and procedures are not adequate unless they include, at a minimum: (1) a requirement that any person or entity receiving CDBG-CV assistance must agree to repay assistance that is determined to be duplicative; and (2) a method of assessing whether the use of CDBG-CV funds will duplicate financial assistance that is already received or is likely to be received by acting reasonably by evaluating need and the resources available to meet that need. It is the intent of this document to present the City of Ukiah’s policy to uphold, enforce and document conformance with the duplication of benefit requirements which cover use of its CDBG-CV funds.

City of Ukiah Duplication of Benefits Process
The Ukiah Valley Fire Authority will complete a Duplication of Benefits Affidavit prior to ordering the ambulance. This affidavit acknowledges the City of Ukiah’s requirement that any person or entity receiving CDBG-CV assistance must agree to repay assistance that is determined to be duplicative.

To meet HUD’s requirements, the City has developed a method of assessing whether the use of CDBG-CV funds will duplicate financial assistance that is already received or is likely to be received by acting reasonably in evaluating need and the resources available to meet that need.1
This assessment process is as follows:

1 The City anticipates additional guidance in this regard will be forthcoming from HUD and will review its process to ensure compliance at that time.

City of Ukiah
20-CDBG-CV2-3-00097

1. Upon receipt of the completed Duplication of Benefits Affidavit, City of Ukiah CDBG administration staff reviews the Duplication of Benefits Affidavit to determine if the Ukiah Valley Fire Authority (UVFA) has reported receiving any potentially duplicative assistance.

2. If so, City of Ukiah CDBG administration staff may request additional information from the UVFA, including:
a. Dates funds were received
b. Specific uses of funds received, including receipts and dates as appropriate.

3. Based on a review of this information, City of Ukiah CDBG administration staff may:
a. Determine that there is no duplication and proceed with consideration of the application for the full amount requested.
b. Determine that there is a partial duplication and proceed with consideration of the application for an amount that reduces the request by the DOB amount
i. Amount Requested – Amount of DOB = Eligible Amount
c. Determine that there is a complete duplication and deny the application

4. In the event that an activity moves forward and is approved, in whole or in part, the UVFA may be required to sign a Subrogation Agreement to address concerns around the potential for future duplication (for example a PPP application was made, and was not denied but the applicant has not heard back).

5. In the event that an application is approved in part, the City of Ukiah CDBG administration staff will also include in the funding documents specific information around what the funds may be spent on so as to avoid duplication of benefits.

6. City of Ukiah CDBG administration staff will require the UVFA to provide documentation as to how funds are actually expended, and will review this documentation to ensure no duplication has taken place.

All documents, including the Affidavit and Subrogation Agreement, shall be retained in compliance with HUD’s record retention requirements.

City of Ukiah
20-CDBG-CV2-3-00097

11366 Amalgam Way, Suite G, Rancho Cordova, CA 95670
RedSky Emergency Vehicles 916.382.4497 O / 916.244.7088 F redskyemergency.com DEMERS MXP150 TYPE I AMBULANCES April 15, 2021
FORD F450 4X4 CHASSIS
Ukiah Valley Fire Authority
1500 South State Street
Ukiah, CA 95482-6709
Re: Proposal for Two (2) Demers MXP150 Type I Ambulances Dear Chief Hutchison:

Thank you for giving us an opportunity to provide you with a proposal for two (2) Demers MXP150 Type I ambulances, configured similarly to Phoenix Fire Department’s ambulances. The MXP150 Type I is among Demers’ most popular models, often chosen by departments that emphasize maneuverability, ergonomics for their firefighter/EMT/paramedics and low cost of operation. A detailed spec summary and custom drawings are attached for your review. Highlights of the proposed MXP150s include:
• 2021 Ford F450 4x4 with gasoline engine
and aluminum wheels
• Module and chassis painted Ford OEM
Race Red over black to match fleet
• Liquid Spring suspension
• Pass-through between cab and module has
sliding window to isolate patient
compartment from cab
• Aluminum interior with interlocking
aluminum extrusion cabinetry and powder
coating for extreme-duty
• Proven DEMS Electrical System with expedited
support via optional remote cyber connection
factory plug-in, reducing downtime
• Auxiliary, front-mounted AC condenser 60,000
BTU with auxiliary compressor
• Power Inverter, Xantrex Freedom, True Sine,
1000W with battery charger
• Full-height rear streetside compartment with
SCBA brackets
• Custom front lighting configuration including
RotoBeams
• LED GoLight
• Back-up camera
• Full medical cabinet configuration, streetside
interior with CPR seat
• Mobility track seating on curbside with
work station
• ALS cabinet with open storage and safety
net
• Extra large cabinet below action area
Whelen M Series lighting package
• Safety yellow grab bar package
• All LED cabinet and compartment lights
• All warning and scene lights are LED
• Ipad mount and docking station on cab
console
• All interior dome lights are LED
• 6-point safety belt for CPR seat
• Carbon monoxide detector
• Manual oxygen regulator with pressure sensor
and digital read-out.
• Stryker floor plate and prewire; customersupplied PowerLoad for one unit; dealersupplied for second unit (KKK compliance) • Graphics package to match fleet
Keeping lifecycle costs low once you put your ambulance in service is critical and a design priority for Demers. In addition to building extremely reliable ambulances, Demers stands behind them with excellent warranties and is the only manufacturer to offer a parts-AND-labor warranty on third-party items (e.g. inverter, lights, suction pump) that are factory installed. That also means that we handle all the warranty claims on the module and systems, regardless of whether it’s a Demers-built item or an installed component, and it’s covered for the first two years.

Demers Standard Warranties for the MXP150 include:
• Module Structure: 25 Years “lifetime” / Unlimited Miles • Paint: 5 Years / 180,000 Miles (non-prorated)
• Electrical: 5 Years / 180,000 Miles
• Materials and Workmanship: 5 Years/ 180,000 Miles
• OEM Materials: 2 Years / 75,000 Miles
City of Ukiah
20-CDBG-CV2-3-00097

11366 Amalgam Way, Suite G, Rancho Cordova, CA 95670
RedSky Emergency Vehicles 916.382.4497 O / 916.244.7088 F redskyemergency.com MXP150 Pricing
Description Unit Price Total Price
Two (2) Demers MXP150 Type I Ambulances, 2021 Ford F450 4x4 chassis per the attached specifications. A trip for two (2) department representatives for final inspection is included in the proposed price
$231,925.00 $463,850.00*
One (1) Stryker PowerLOAD cot retention system $23,900.00 $23,900.00 Two-Unit Discount -$5,000.00
California Tire Fee, $1.75 / tire included
Sub-Total $482,750.00
Sales Tax, California and Mendocino County, Unincorporated, 7.875% $38,016.56 Total $520,766.56
*Includes Ford FIN code rebate of -$4,300 per unit based on Ukiah Valley’s Ford FIN code of QE259. Pricing is subject to change if the current rebate amount changes or becomes unavailable at time of delivery. Proposed price does not include California DMV registration or titling fees, based on assumption that Ukiah Valley Fire Authority is exempt.

Terms:

Payment Terms: Payment shall be made directly to RedSky Emergency Vehicles or as directed by RedSky Emergency Vehicles. Payment is due at time of delivery.

Delivery: 90 – 110 days after receipt of chassis
The Seller shall not be liable for failure to deliver or for any delay in delivering the motor vehicles covered by this agreement where such failure or delay is due, in whole or in part, to any cause beyond the control or without the fault or negligence of the Seller. Delays from the chassis manufacturer will result in extended delivery time, as will changes to this contract once the order has been placed with Demers Ambulance. Additions or deletions may be made if the vehicle has not passed that point in production at the time of change.

Contingencies: RedSky Emergency Vehicles will not be liable for any delay, failure to make delivery, or other default due to strikes, labor unrest, war, riot, federal, state or local government action, fire, flood, pandemic, or other disaster or acts of God, accidents, breakdown of machinery, lack of or inability to obtain materials, parts or supplies, or any other causes or circumstances beyond the reasonable control of Company which prevent or hinder Company’s delivery of the vehicle or apparatus.

Delivery Terms: FOB Ukiah, CA
Sales & Use Taxes: The price for the motor vehicle specified in this agreement does not include Sales Taxes and Use Taxes (Federal, State, or Local) unless expressly stated.

Validity: 60 days
Thank you for allowing us the opportunity to earn your business. We look forward to future discussions about your ambulance needs. Please do not hesitate to contact me with any questions.

City of Ukiah
20-CDBG-CV2-3-00097

11366 Amalgam Way, Suite G, Rancho Cordova, CA 95670
RedSky Emergency Vehicles 916.382.4497 O / 916.244.7088 F redskyemergency.com With best regards,
Kirsten Skyba
VP – Operations & Customer Service; Co-Owner
City of Ukiah
20-CDBG-CV2-3-00097

Profile: [email protected]
Applicant Information
Tell us about you.

Linked Applicant
[email protected]
First name
Craig
Last name
Schlatter
Email
[email protected]
Title
Community Development Director
Company
City of Ukiah
Company Website
www.cityofukiah.com
City
Ukiah
State
California
Organization Information
Tell us about your organization.

Organization Name
City of Ukiah
Employer Identification Number (EIN)
DUNS
Authorized Representative
Sage Sangiacomo, City Manager
Business/Finance Representative
Daniel Buffalo, Finance Director
Organization Address
Address
300 Seminary Ave.

Address 2
City
Ukiah
City of Ukiah
20-CDBG-CV2-3-00097

State
California
County
Mendocino
Congressional District/Region
2 Zip
95482
Phone
(707) 463-6200
Phone Extension
Fax
(707) 463-6204
Authorized Representative (if different from above)
Name
Title
Email
[email protected]
Phone
(707) 463-6221
Business/Finance Contact (if required)
Name
Title
Email
Phone
Program Year
2020
Are you applying on behalf of an additional Jurisdiction? No
2 Email
2 Title
2 Company
2 Company Website
City of Ukiah
20-CDBG-CV2-3-00097

2 City
2 State
2 Organization Information
2 Organization Name
2 Tell us about your organization.
2 Employer Identification Number (EIN)
2 DUNS
2 Authorized Representative
2 Business/Finance Representative
2 Organization Address
2 Address
2 Address 2
2 City
2 State
2 County
2 Congressional District/Region
2 Zip
2 Phone
2 Phone Extension
2 Fax
2 Authorized Representative (if different from above)
2 Name
2 Title
City of Ukiah
20-CDBG-CV2-3-00097

2 Email
2 Phone
2 Business/Finance Contact (if required)
2 Name
2 Title
2 Email
2 Phone
City of Ukiah
20-CDBG-CV2-3-00097

Budget: 25493235
Application
Ukiah Valley Fire Authority Ambulance Purchase
Please use the following link to view the application budget. This link will open in a new window. https://portal.ecivis.com/#/peerBudget/5D3BFB31-81C7-4350-8591-8661ACB06EA9 Budget Status
Not Approved
City of Ukiah
20-CDBG-CV2-3-00097

Passthrough Agency: Report Date: 08/11/2021
Program: Requested By: Craig Schlatter
Stage: [email protected]
Budget Items
Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share Type Ambulance Purchase Ukiah Valley Fire
Authority / EMS
Services
0 $0.00 $0.00 $141,648.00 $0.00 $0.00 Direct Cost
0 $0.00 $0.00 $141,648.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00 $0.00
Other
Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share Type 0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $141,648.00 $0.00 $0.00
Budget Report, Created by Craig Schlatter, [email protected], 08/11/2021 Source: eCivis™ Portal
http://www.ecivis.com/
Activity Delivery Total
Other
Other Total
Grant Total
Activity
Activity Total
General Administration
General Administration Total
Activity Delivery
Budget Report
California Department of Housing and Community Development CDBG-CV2 and 3 Allocation
Pre-Award
City of Ukiah
20-CDBG-CV2-3-00097

Agenda Item No: 13.a.

MEETING DATE/TIME: 5/1/2024

ITEM NO: 2024-154

AGENDA SUMMARY REPORT
SUBJECT: Receive and File Third Quarter Financial Report.

DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director PRESENTER: Dan Buffalo, Finance Director
ATTACHMENTS:

None
Summary: The City Council will receive a presentation on the Third Quarter (March 31, 2024) Financial Report for the City of Ukiah.

Background: The report provides readers with a preliminary summary of the City's financial position and activities through the fiscal year period ending March 31, 2024. This report is unaudited.

Discussion: The following link will direct readers to the report on the City's OpenGov platform, which is a dynamic and navigable presentation allowing readers to drill down into data to explore more detail than the former report offered.
https://stories.opengov.com/ukiahca/published/k8qd4EDPM_ The report is meant to be viewed through the OpenGov platform via a web browser, preferably Google Chrome.

Recommended Action: Receive and file report.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

Agenda Item No: 14.a.

MEETING DATE/TIME: 5/1/2024

ITEM NO: 2024-147

AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Mayor Dueñas and Various Councilmembers
ATTACHMENTS:

1. 2024 City Council Special Assignments and Ad Hocs 4-19-24 Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. If necessary, the Council may consider modifications.

Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment 1.

Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.

In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments and modify assignments as necessary.

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

2024 CITY COUNCIL SPECIAL ASSIGNMENT LIST

LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Broadband Project TBD TBD
Civic Center300 Seminary Ave.Ukiah, CA 95482
to evaluate the Request for Proposal (RFP) for the Internet Service Provider (ISP) for the California's Public Utilities Commission (CPUC) Last Mile Broadband Orozco Jim Robbins, Grants Manager, 463-6708; [email protected] Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.Ukiah, CA 95482
Civic Center300 Seminary Ave.Ukiah, CA 95482
Reviews City investments, policies, and strategies
CraneOrozco - Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220
[email protected]
Disaster Council
Shall meet a minimum of once a year at a time and place designated upon call of the chair Place designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee.

Office of Emergency Management
300 Seminary Ave. Ukiah, CA 95482467-5720 - Traci Boyl
Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations.

OrozcoDuenas- Alternate
Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Greater Ukiah Business & Tourism Alliance (GUPTA)
4th Monday of month, 10:0 a.m.
200 S School St.Ukiah, CA 95482
200 S School St.Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area Marianne Davison - Community Services Department Staff Duenas - Alternate Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Mendocino County Inland Water and Power Commission (IWPC) 2nd Thursday of month, 6:00 p.m.

Civic Center
300 Seminary Avenue
conference room 5
IWPC Staff P.O. Box 1247Ukiah, CA 95482391-7574 - Candace Horsley Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion
RodinOrozco - Alternate
Sean White, Director of Water Resources;
463-5712 [email protected]
North Coast Opportunities (NCO) 4th Wednesday of month, 2 p.m. Alternating locations - Ukiah and Lakeport Governing Board Chair
North Coast Opportunities413 North State Street
Ukiah, CA 95482
Assist low income and disadvantaged people to become self reliant Burgess Jake Burgess, Community Services Supervisor; [email protected] Sun House Guild ex officio 2nd Tuesday of month, 4:30 p.m. Sun House 431 S. Main St. Ukiah, CA 431 S. Main Street Ukiah, CA 95482 467-2836 Support and expand Grace Hudson Museum Duenas Neil Davis - Alternate David Burton, Museum Director; 467-2836 [email protected] Ukiah Valley Basin Groundwater
Sustainability Agency (GSA)
2nd Thursday of month, 1:30 p.m.

Board of Supervisors Chambers; 501 Low Gap RoadUkiah, CA County Executive Office501 Low Gap Rd., Rm. 1010Ukiah, CA 95482463-4441 GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basin CraneDuenas- Alternate
Sean White, Director of Water Resources;
463-5712 [email protected]

MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Selection Committee Called as required by the Clerk of the Board BOS Conference Room 501 Low Gap Rd. Rm. 1090 Ukiah, CA C/O: BOS 501 Low Gap Rd., Rm 1090 Ukiah, CA 95482 463-4441 Makes appointments to LAFCO and Airport Land Use Commission (Mayor - Primary; Vice Mayor - Alternate) Mayor Duenas Vice Mayor Crane - Alternate Kristine Lawler, City Clerk; 463-6217 [email protected] Economic Development & Financing Corporation (EDFC)
2nd Thursday of month, 2:00 p.m.

Primarily 631 S. Orchard Street (location varies)
Executive Director631 South Orchard AvenueUkiah, CA 95482467-5953 Multi-agency co-op for economic development and business loan program Riley (appointed 12/19/18) Shannon Riley, Deputy City Manager; 467-5793 [email protected] Library Advisory Board
3rd Wednesdays of alternate months; 1:00
p.m.

Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Sher Rodin - Alternate Kristine Lawler, City Clerk; 463-6217; [email protected] Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex
conference room #5411 West Clay St.Ukiah, CA 95482
Civic Center
300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District Supervisor RodinCrane- Alternate
Sage Sangiacomo, City Manager;
463-6221; [email protected]
Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m.

Civic Center Annex
conference room #5411 West Clay St.Ukiah, CA 95482
Civic Center
300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd District Supervisor DuenasRodin - Alternate
Shannon Riley, Deputy City Manager;467-5793 [email protected] Mendocino Council of Governments
(MCOG)
1st Monday of month, 1:30 p.m.

Board of Supervisors Chambers
501 Low Gap RoadUkiah, CA
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding, transportation, infrastructure and project County wide DuenasSher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Mendocino County Airport Land Use Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,Ukiah, CA
Mendocino County Executive Office
501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482
To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855; [email protected] Craig Schlatter, Director of Community
Development; 463-6219; [email protected]
Mendocino County Local Area Formation Commission (LAFCO) 1st Monday of month, 9:00 a.m. Board of Supervisors Chambers Executive Director200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres of influence, annexation, service areas, and special districts RodinCrane - Alternate for both city seat
members on Commission
Craig Schlatter, Director of Community
Development; 463-6219; [email protected]
Updated: 2/22/2024
ATTACHMENT 1

2024 CITY COUNCIL SPECIAL ASSIGNMENT LIST

MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Solid Waste Management Authority (MSWMA)
3rd Thursday of every other month (varies), 10:00 a.m.

Willits Council Chambers
Solid Waste Director3200 Taylor DriveUkiah, CA 95482468-9710 County-wide Solid Waste JPA Crane Sher - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Transit Authority (MTA) Board of Directors
Last Wednesday of month, 1:30 p.m.

Alternating locations - Ukiah Conference Center or Fort Bragg, or Point Arena Executive Director241 Plant RoadUkiah, CA 95482462-1422 County-wide bus transportation issues and funding Sher Duenas - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Youth Project JPA Board of Directors
3rd Wednesday of month, 7:45 a.m. 776 S. State Street Conference Room Mendocino Co. Youth Project776 S. State Street, Ste. 107Ukiah, CA 95482 707-463-4915 Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Cedric Crook, Police Chief Duenas - Alternate
Cedric Crook, Police Chief; 463-6771; [email protected] Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month, 5:30 p.m.
151 Laws Ave.,Suite D Ukiah, CA
151 Laws Ave., Ukiah, CA 95482; [email protected]; 462-5278 Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources; 463-5712 [email protected] Ukiah Players Theater Board of Directors
3rd Tuesday of month, 6:00 p.m
1041 Low Gap Rd Ukiah, CA 95482 462-1210
1041 Low Gap RdUkiah, CA 95482462-1210
To oversee the activities, organization and purpose of the Ukiah Players Theater Greg Owen, Airport Manager(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217 [email protected] Ukiah Unified School District (UUSD) Committee Quarterly 511 S. Orchard, Ste. D Ukiah, CA 95482 511 S. Orchard Ukiah, CA 95482 Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager DuenasRodin - AlternateSage Sangiacomo, City ManagerCedric Crook, Police Chief Sage Sangiacomo, City Manager; 463-6221 [email protected]

REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Great Redwood Trail Agency Bi-monthly, 3rd Thursdays, 10:30 a.m. Various Locations - announced 419 Talmage Road, Suite M Ukiah, CA 95482 463-3280 Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region Rodin Duenas - Alternate Neil Davis, Community Services Director 467-5764 [email protected] League of California Cities Redwood Empire Legislative Committee Prior to Division Meetings, meets 3x in person and then via conference call Various locations that are announced
Redwood Empire League President; Public Affairs Program Manager (916) 658-8243 Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento DuenasOrozco - Alternate
Sage Sangiacomo, City Manager; 463-6221
[email protected]
Russian River Watershed Association (RRWA)
4th Thursday of month, 9:00 a.m. (only 5 times a year)
Windsor Town Hall
Russian River Watershed Association 425 South Main St., Sebastopol, CA 95472 508-3670 Consider issues related to Russian river - plans projects and funding requests RodinSher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Northern California Power Agency (NCPA) - Commission
4th Thursday of month, 9:00 a.m. (see NCPA calendar)
Roseville, CA and other locations
651 Commerce Drive Roseville, CA 95678916-781-4202
Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support.

Crane - Commissioner Sher - City Council Alternate Sauers - Alternate and Commissioner in absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;463-6286 [email protected] Northern California Power Agency (NCPA) – Lodi Energy Center (LEC) Appointment 2nd Monday of month, 10:00 AM Lodi, CA and other locations 651 Commerce DriveRoseville, CA 95678916-781-4299
Committee oversees the operation, maintenance and expenditures of the LEC 300 MW generating project.

Sauers – Project Participate Appointee
Cindy Sauers, Electric Utility Director,463-6286, [email protected] Transmission Agency of Northern California (TANC)
4th Wednesday of month, 10 a.m. 35 Iron Point Circle Suite 225 Folsom, CA 35 Iron Point Cir #225Folsom, CA 95630916-852-1673; [email protected] Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements.

CraneSauers - Alternate
Cindi Sauers - Electric Utility Director;
463-6286 [email protected]

STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Diversity and Equity TBD Virtual Meeting Room (link to be created) Civic Center 300 Seminary Ave. Ukiah, CA 95482 Improve diversity and equity in the City’s workforce and municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Fire Executive Committee
2nd Tue, every other month beginning in January; 5:00 p.m.

Ukiah Valley Conference Center,200 S. School Street Ukiah, CA Civic Center300 Seminary Ave.Ukiah, CA 95482 [email protected] Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/Sher Doug Hutchison, Fire Chief; 463-6263;
[email protected]
Countywide Oversight Board to the RDA Successor Agencies 4th Thursday of January, 4:00 p.m.; meets annually
Ukiah Valley Conference Center,200 S. School Street Ukiah, CA City of UkiahATTN: City Clerk300 Seminary Ave.Ukiah, CA 95482 Oversee and direct the Successor Agencies of the former redevelopment agencies Crane Dan Buffalo, Director of Finance; 463-6220 [email protected] Lawler, City Clerk; 463-6217, [email protected] Water Executive Committee(Ukiah Valley Water Authority) 1st Tue of each month
at 6:00 p.m.

Ukiah Valley Conference Center,200 S. School Street Ukiah, CA City of UkiahATTN: Sean White300 Seminary Ave.Ukiah, CA 95482 Oversight of UVWA; set annual budget for the combined water system; Manage rates and collect levies; modify existing water rights for the provision of water service; mediation and dispute resolution; Crane/Orozco Sean White, Director of Water Resources; 463-5712 [email protected] Updated: 2/22/2024

COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-629586 [email protected]
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer; 463- 6280 [email protected]
Advance Planning & Policy for Sphere of Influence
(SOI), Municipal Service Review (MSR), Annexation,
Tax Sharing, Detachment, and Out of Area Service
Agreements
Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 [email protected]
UVSD/ City Relations
Ad hoc committee to address specific issues with the Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current Operating Agreement, and cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463-6220 [email protected]
Sean White, Water Resources Director
463-5712 [email protected]
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer; 463- 6280 [email protected]
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer; 463-
6280 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Neil Davis, Community Services Director
467-5764 [email protected]
Special Districts (Water District Consolidation) Orozco/Crane Shannon Riley, Deputy City Manager 467-5793 [email protected]
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer 463-6284 [email protected]
Mendocino County Courthouse Project and Reuse Sher/Orozco Shannon Riley, Deputy City Manager 467-5793 [email protected]
Climate Action Plan
Will coordinate with the Community Development Director to identify and assign representation to each of the identified categories, and also coordinate with the Community
Development Director and the Climate Action Plan Working Group related to other outreach efforts during the development of the draft municipal Climate Action Plan related to the 2040 General Plan
Sher/Duenas
Craig Schlatter, Community Development Director
463-6219 [email protected]
City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager 467-5793 [email protected]
Zoning Reform
(previously was the Community Development Fee Review
ad hoc)
function is to explore creation of a new ministerial zoning permit and identify additional zoning streamlining and reform efforts to provide better and more consistent development outcomes
Crane/Orozco
Craig Schlatter, Community Development Director
463-6219 [email protected]
Community Health Needs Assessment (CHNA)
Steering Committee
assist in the creation of the 2025 CHNA Report for the
communities served by the three Adventist Health hospitals in Mendocino County. providing insight, identifying, gathering and analyzing the health needs of our community. Additionally Rodin/Sher
Jeremy Malin, NP
Director of Community Health Analytics
Adventist Health Howard Memorial
Adventist Health Ukiah Valley
Adventist Health Mendocino Coast
978-289-3330; [email protected]
Parks & Recreation Special District Exploration Rodin/Orozco Neil Davis, Community Services Director 467-5764 [email protected]
2024 AD HOC COMMITTEES
Updated: 4/19/2024