Ukiah City Council
May 1, 2024

City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/87505300347 Or you can call in using your telephone only:
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• Enter the Access Code: 875 0530 0347
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• To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.

May 1, 2024 - 6:00 PM

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS

4.a. Proclamation of the City of Ukiah Recognizing May as Asian American and Pacific Islander Heritage Month.

Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing May as Asian American and Pacific Islander Heritage Month.

Attachments:

1. Proclamation

4.b. Proclamation of the City of Ukiah Recognizing May as Older Americans' Month.

Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing May as Older Americans' Month.

Attachments:

1. Proclamation

4.c. Proclamation Recognizing May 12th – 18th as Police Week in the City of Ukiah.

Recommended Action: Issue Proclamation
Attachments:

1. Proclamation

4.d. Police Department Annual Report and Review of Mid-Year Departmental Budget for Fiscal Year 2023-25, Review of Draft Objectives, and Review of Five-Year Capital Improvement Plan Updates for Fiscal Year 2024-25.

Recommended Action: Receive Report and Provide Direction Attachments:

1. 2023 Annual Report

5. PETITIONS AND COMMUNICATIONS

6. APPROVAL OF MINUTES

6.a. Approval of the Minutes for the April 17, 2024, Special Meeting.

Recommended Action: Approve the Minutes for the April 17, 2024, Special Meeting.

Attachments:

1. 2024-04-17 Draft Minutes - Special Budget Workshop

6.b. Approval of the Minutes for the April 17, 2024, Regular Meeting.

Recommended Action: Approve the Minutes for the April 17, 2024, Regular Meeting.

Attachments:

1. 2024-04-17 Draft Minutes - Regular Meeting

7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.

8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.

Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.

8.a. Authorize City Manager to Negotiate and Execute an Assignment and Assumption of Amended Lease for the Lease Agreement with Ukiah Aviation Services to Vega Air, LLC.

Recommended Action: Authorize City Manager to Negotiate and Execute an Assignment and Assumption of Amended Lease for the Lease Agreement with Ukiah Aviation Services to Vega Air, LLC.

Attachments:

1. UAS Lease

2. Wayward Enterprises / Vega Air LLC (Vega) Letter of Intent

3. Assignment and Assumption of Amended Lease

8.b. Consideration of Award of Bid to Lincoln Aquatics in the Amount of $62,512.72 for the Municipal Pool Filtration System, Specification No.E39825, and Approval of Corresponding Budget Amendment.

Recommended Action: Award a bid to Lincoln Aquatics in the Amount of $62,512.72 for the Municipal Pool Filtration System, Specification No.E39825, and approve corresponding budget amendment.

Attachments:

1. Picture of Filters

2. BID TABULATION RFB E39825

3. Lincoln Aquatics Bid

8.c. Consideration of Adoption of Resolution Approving Records Destruction for the Human Resources and Risk Management Department.

Recommended Action: Adopt resolution authorizing the destruction of outdated documents for the Human Resources and Risk Management Department.

Attachments:

1. Proposed Resolution with Exhibit A

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

10. COUNCIL REPORTS

11. CITY MANAGER/CITY CLERK REPORTS

12. PUBLIC HEARINGS (6:15 PM)

12.a. Public Hearing to Receive Public Comment and Discuss Final Grantee Performance Under State Community Development Block Grants 20-CDBG-CV2-3-00081 and 20-CDBG-CV2-3- 00097, and Adopt Two Resolutions Acknowledging Project Accomplishments, Confirming Receipt of all Grant Reimbursement Funds from the State, and Approving Any Corresponding Budget Amendments Required as Part of the Grant Closeout Process.

Recommended Action: 1) Receive report from Staff on final performance of State Community Development Block Grants 20-CDBG-CV2-3-00081 and 20-CDBG-CV2-3-00097; 2) Conduct a public hearing to receive public comment; 3) Adopt two Resolutions acknowledging accomplishments, confirming activity completion, and confirming receipt of all grant reimbursement funds from the State; and 4) Approve any corresponding budget amendments required as part of the grant closeout process.

Attachments:

1. Resolution 2021-03

2. Resolution 2022-81

3. Ambulance Specifications

4. Purchase Order48373-00

5. PhotographsOfAmbulance

6. Ambulance Purchase Staff Report

7. Resolution - Close-20-CDBG-CV2-3-00081

8. Resolution - Close-20-CDBG-CV2-3-00097

9. Standard Agreement Amendment 1

10. Standard Agreement

13. UNFINISHED BUSINESS

13.a. Receive and File Third Quarter Financial Report.

Recommended Action: Receive and file report.

Attachments: None

14. NEW BUSINESS

14.a. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

Attachments:

1. 2024 City Council Special Assignments and Ad Hocs 4-19-24

15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING

15.a. Conference with Legal Counsel – Initiation of Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (3 cases)

15.b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036

15.c. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 180-110-12; 180-120-15; 180-120-16
Negotiator: Shannon Riley, Deputy City Manager
Negotiating Parties: GMB Realty Partners, Inc.

Under Negotiation: Price & Terms of Payment

15.d. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-230-03-00
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Mark and Jann Lanz
Under Negotiation: Price & Terms of Payment

15.e. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units

16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance of the meeting; for handouts, please include 10 copies.

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.

Kristine Lawler, CMC/CPMC
Dated: 4/25/24

Agenda Item No: 4.a.

MEETING DATE/TIME: 5/1/2024

ITEM NO: 2024-138

AGENDA SUMMARY REPORT
SUBJECT: Proclamation of the City of Ukiah Recognizing May as Asian American and Pacific Islander Heritage Month.

DEPARTMENT: City Manager /
Admin PREPARED BY: Maria Ceja, Administrative Analyst
PRESENTER: Josefina Duenas, City Council, Mayor
ATTACHMENTS:

1. Proclamation
Summary: Council to issue a proclamation recognizing May as Asian American and Pacific Islander Heritage Month.

Background: The City of Ukiah celebrates and honors Asian American and Pacific Islanders and their contribution to our community during the month of May. In 2009, President Obama issued Presidential Proclamation 8369 proclaiming May as Asian American and Pacific Islander Heritage Month, and the City of Ukiah joins the celebrations, advancing leaders through opportunity.

Discussion: The Ukiah City Council will issue a proclamation recognizing May as Asian American and Pacific Islander Heritage Month (Attachment 1).

Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing May as Asian American and Pacific Islander Heritage Month.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Diversity and Equity Committee
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 1 – Create and sustain a diverse, equitable, and inclusive workplace and workforce that reflects, values, and celebrates the diverse community we serve.

CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP):

May as “Asian American and Pacific Islander Heritage Month” in the City of Ukiah
Whereas, Asian American and Pacific Islander Heritage Month originated in a congressional bill in June of 1977. On March 28, 1979, President Carter issued Presidential Proclamation 4650, proclaiming the week beginning on May 4, 1979, as Asian/Pacific American Heritage Week; and
Whereas, On May 1, 2009, President Obama issued Presidential Proclamation 8369 proclaiming May 2009 as Asian American and Pacific Islander Heritage Month; and Whereas, generations of Asian American and Pacific Islanders of all backgrounds have been inspirational examples of leaders and trailblazers and have a longstanding history of making esteemed, significant, cultural, economic, and community contributions across the United States and California; and
Whereas, a vast diversity of languages, religions, and cultural traditions of Asian Americans and Pacific Islanders is continuously fostered to strengthen the fabric of American society; and
Whereas, the 2024 theme for the observance of Asian American, Native Hawaiian and Pacific Islander Heritage Month is “Advancing Leaders Through Opportunity”; and Whereas, there are many ways to celebrate Asian American and Pacific Islander Heritage Month and we encourage employers, schools, and other community organizations in Ukiah to learn more about Asian American and Pacific Islander Heritage Month; and Whereas, we encourage our community to observe this month with appropriate programs and activities to celebrate Asian American and Pacific Islander Heritage Month to affirm Ukiah’s commitment to an inclusive community that increases our awareness, appreciation, and celebration of all people.

Therefore be it resolved, that the City Council of the City of Ukiah, hereby proclaims:

Asian American and Pacific Islander Heritage Month in the City of Ukiah
Signed and sealed, this 1st day of May in the year
Two Thousand and Twenty-Four.
____________________________
Josefina Dueñas, Mayor
Attachment 1

Agenda Item No: 4.b.

MEETING DATE/TIME: 5/1/2024

ITEM NO: 2024-139

AGENDA SUMMARY REPORT
SUBJECT: Proclamation of the City of Ukiah Recognizing May as Older Americans' Month.

DEPARTMENT: City Manager /
Admin PREPARED BY: Maria Ceja, Administrative Analyst
PRESENTER: Josefina Duenas, Mayor
ATTACHMENTS:

1. Proclamation
Summary: Ukiah City Council to issue a proclamation recognizing May as Older Americans' Month.

Background: The City of Ukiah recognizes the need to celebrate older citizens, help create an inclusive society and accept the challenge of flexible thinking around aging. The community is encouraged to observe the month of May with programs and activities to celebrate Older Americans' Month.

Discussion: The Ukiah City Council will issue a proclamation recognizing May as Older Americans' Month (Attachment 1).

Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing May as Older Americans' Month.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Diversity and Equity Committee
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 1 – Create and sustain a diverse, equitable, and inclusive workplace and workforce that reflects, values, and celebrates the diverse community we serve.

CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

May as “Older Americans’ Month” in the City of Ukiah
Whereas, the City of Ukiah includes a growing number of older Americans who have built resilience and strength over their lives through successes and difficulties; and Whereas, the City of Ukiah benefits when people of all ages, abilities, and backgrounds are included and encouraged to share theirsuccesses and stories of resilience; and Whereas, the City of Ukiah recognizes the need to celebrate older citizens, create an inclusive society and accept the challenge of flexible thinking around aging; and Whereas, seniors are often ignored and forgotten, and the value of their knowledge and experience often goes unrecognized; and
Whereas, the City of Ukiah can foster communities of strength by creating opportunities to share stories and learn from each other; engage older adults through education, recreation, and services, and encourage people of all ages to celebrate connections and resilience; and
Whereas, there is a critical need for both public and private financial support and involvement in activities and organizations that serve to keep our seniors active, engaged and challenged; and
Whereas, we encourage our community to embrace, learn from, and engage with older Americans locally by contacting Senior Information & Assistance at Community Care, and the Ukiah Senior Center; and
Whereas, we further encourage the community to observe this month with appropriate programs and activities to celebrate Older Americans’ Month to affirm Ukiah’s commitment to an inclusive community that increases awareness, appreciation, and celebration of people of all ages.

Therefore be it resolved, that the City Council of the City of Ukiah, hereby proclaims May 2024, as:

Older Americans’ Month in the City of Ukiah
Signed and sealed, this 1
st day of May in the year
Two Thousand and Twenty-Four.
____________________________
Josefina Dueñas, Mayor
Attachment 1

Agenda Item No: 4.c.

MEETING DATE/TIME: 5/1/2024

ITEM NO: 2024-117

AGENDA SUMMARY REPORT
SUBJECT: Proclamation Recognizing May 12th – 18th as Police Week in the City of Ukiah.

DEPARTMENT: Police PREPARED BY: Cedric Crook, Police Chief PRESENTER: Mayor Dueñas and Cedric Crook, Police Chief
ATTACHMENTS:

1. Proclamation
Summary: The City Council will consider issuing a proclamation recognizing May 12th through the 18th as Police Week in the City of Ukiah.

Background: In 1962, President John F. Kennedy signed a bill into law designating May 15th of each year as Peace Officers’ Memorial Day, and the week in which it falls as Police Week. Each year during Police Week, communities across the United States hold memorial services in tribute to the more than 23,750 law enforcement officers who have made the supreme sacrifice for their communities.

There are currently 23,785 names engraved on the walls of the National Law Enforcement Officers Memorial in Washington D.C., including the names of local law enforcement officers killed in the line of duty. There were 136 law enforcement officers killed in the United States in 2023, and thus far, in 2024, thirty-two officers have lost their lives while serving their communities (as of April 9, 2024).

Discussion: Currently more than 800,000 law enforcement officers proudly serve their communities across the nation, including the dedicated officers of the Ukiah Police Department and in Mendocino County.

To honor fallen officers who were killed in the line of duty, in-person events are planned for May 9-18th, 2024 in Washington, DC, and the 36th annual Candlelight Vigil will be held on May 13th in Washington DC. The City of Ukiah Building Maintenance has arranged for the exterior of the City of Ukiah Civic Center to be accented in blue lighting throughout the week in commemoration of Police Week. The color blue has long been associated with those charged with maintaining order during unrest.

As May 15th is designated as Peace Officers’ Memorial Day in recognition of the fallen officers and their families, U.S. flags should be flown at half-staff. The proclamation recognizing May 12th through May 18th as Police Week in Ukiah is attached.

Recommended Action: Issue Proclamation
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A

DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): GP-A6 - Safety Element

May 12-18, 2024, as Police Week in the City of Ukiah
Whereas, in 1962 President John F. Kennedy signed a bill into law designating May 15th of each year as Peace Officers’ Memorial Day, and the week in which it falls as Police Week; and
Whereas, each year during Police Week, communities across the United States hold memorial services in tribute to the more than 23,750 law enforcement officers who have made the supreme sacrifice for their communities; and
Whereas, there are currently more than 800,000 law enforcement officers proudly serving their communities across the nation, including the dedicated officers of the Ukiah Police Department and in Mendocino County; and
Whereas, there are currently 23,785 names engraved on the walls of the National Law Enforcement Officers Memorial in Washington DC, including the names of local law enforcement officers killed in the line of duty; and
Whereas, there were 136 law enforcement officers killed in the United States in 2023, and in 2024 thus far 32 officers have lost their lives while serving their communities; and Whereas, this year the ceremonies during Police Week to honor those fallen officers whose names that have been recently added to the Memorial will include the 36th Annual Candlelight Vigil on Saturday May 13th; and
Whereas, in-person events are planned for May 9th-18th, 2024 in Washington, DC to offer the same respect, honor, remembrance, and community support as National Police Week, while allowing law enforcement, survivors, and citizens to gather and pay tribute to those who gave their lives in the line of duty; and
Whereas, the City of Ukiah Building Maintenance Department has arranged for the exterior of the City of Ukiah Civic Center to be accented in blue lighting throughout the week in commemoration of Police Week, as the color blue has been long associated with those charged with maintaining order during unrest; and Whereas, May 15th is designated as Peace Officers’ Memorial Day in recognition of the fallen officers and their families, and U.S. flags should be flown at half-staff.

Therefore be it resolved, that the City Council of the City of Ukiah hereby proclaims the week of May 12th through May 18th, 2024, as:

Police Week in the City of Ukiah
Signed and sealed, this 1st day of May in the year
Two Thousand and Twenty-Four.
____________________________
Josefina Dueñas, Mayor
ATTACHMENT 1

Agenda Item No: 4.d.

MEETING DATE/TIME: 5/1/2024

ITEM NO: 2024-145

AGENDA SUMMARY REPORT
SUBJECT: Police Department Annual Report and Review of Mid-Year Departmental Budget for Fiscal Year 2023-25, Review of Draft Objectives, and Review of Five-Year Capital Improvement Plan Updates for Fiscal Year 2024-25.

DEPARTMENT: Police PREPARED BY: Cedric Crook, Police Chief PRESENTER: Cedric Crook, Police Chief
ATTACHMENTS:

1. 2023 Annual Report
Summary: Staff will present the Ukiah Police Department’s Annual Report for 2023 to the City Council.

Background: The Ukiah Police Department uses five goal areas to guide priorities and objectives and to measure performance from year to year. The Department’s Annual Report represents our performance within these goal areas, as well as significant accomplishments.

Discussion: The Ukiah Police Department is dedicated to promoting safety, professionalism, and community service. We are committed to enhancing the quality of life in our neighborhoods through proactive policing, fostering strong community partnerships, and utilizing innovative technologies to effectively serve and protect our community.
2023 was a very big year for our agency in regards to hiring. 2023 saw the promotions of Cedric Crook, an interim Police Chief to Police Chief, Thomas Corning promoted to Captain, Jason Chapman promoted to patrol lieutenant, AJ Randall promoted to patrol Sergeant, Deven Castanon to crime analyst, the hiring of three dispatchers (Stephanie Ellison, Courtney Kelly, and Taylor Westra), officers Christian Ballestrazze, “Bosco” Chen, and Ryan Michel, Joanna Delgado as Police Records Clerk, and Mikki Taylor to Administrative Assistant. Chris Mann was also assigned to the School Resource Officer (SRO) position and Brett Chapman assigned to the Detective Division.

Unfortunately, we did have numerous employees separate their employment with the Ukiah Police Department for a variety of reasons. A top priority for Staff is to get to full staffing, which would allow for more specialized positions and targeted enforcement opportunities.

The School Resource Officer program continued to play a vital role in promoting safety and fostering positive relationships within our local schools. Our dedicated SRO, Chris Mann, worked closely with school administrators, staff, and students to provide a safe and secure learning environment. Through mentorship, education, and outreach efforts, the SRO contributed to the overall well-being and success of our youth.

The continued use of Flock license plate reader cameras proved to be an invaluable tool in our efforts to combat crime and enhance public safety. These cameras provided real-time monitoring of vehicle activity, aiding in the identification of stolen vehicles, locating suspects, and investigating criminal activity. The data collected from the cameras supported our proactive approach to crime prevention and enforcement initiatives.

The Ukiah Police Department remained dedicated to improving the quality of life for residents in our

neighborhoods. Staff attended numerous community events to include the Parade of Lights, Pumpkinfest, Ukiah High Career Fair, Ukiah High Homecoming parade, as well as attending the farmer’s market, and downtown foot patrols. Two hybrid Ford SUV’s were purchased in 2023 that will be ready for patrol this coming May. Vehicles have been extremely hard to order and Staff has not been able to purchase the two needed vehicles budgeted for in the 2023/2024 budget year.

The Ukiah Police Department focuses on maintaining partnerships with community stakeholders. Staff participate in the “Heads UP” program referring individuals to the program to obtain non-law enforcement services for a variety of concerns and or needs. Staff also continues to partner with Mendocino County Behavioral Health with the Mobile Crisis Response Team to co-respond to mental health related calls for services. This is instrumental when it comes to de-escalating certain calls for service. Staff continues to push for a 24-hour,7-days-a-week Mobile Crisis Dual Response Team to be able to respond to calls after business hours.

The Ukiah Police Department implemented a new unmanned aircraft systems (UAS) program aimed at bolstering law enforcement capabilities. The initiative involved the acquisition of two remotely controlled quadcopters equipped with thermal camera technology. Additionally, two police officers underwent specialized training to become certified UAS pilots. This investment in UAS technology has significantly enhanced the department’s ability to conduct emergency response operations. The UAS program has proven instrumental in enhancing public safety, aiding in search and rescue missions, and crime scene documentation. Through this program, the Police Department continues to adapt to the evolving landscape of law enforcement, ensuring more efficient and effective service delivery to the community.

In 2023, the Police Department received authorization for a full-time traffic officer position in an agreement with the City and Police Officer’s Association. Due to staffing limitations, the department was not able to staff the position. However, it is expected that the position will be filled in the later part of May 2024.

Investing in the professional development and training of our personnel remained a top priority for the Ukiah Police Department. Through ongoing training programs, educational opportunities, we ensured that our officers remained equipped with the knowledge and skills necessary to effectively respond to evolving public safety challenges.

The Ukiah Police Department is gearing up to revolutionize its documentation capabilities by replacing our current outdated dash cameras in each patrol vehicle with state-of-the-art Axon brand Fleet 3 cameras. These cameras have advanced features, including newer license plate reading technology, which will significantly enhance law enforcement operations. With the ability to capture high-quality video footage and automatically read license plates, these new cameras promise to improve the department’s ability to monitor and respond to criminal activity effectively.

In our ongoing efforts to uphold the highest standards of professionalism and accountability, Staff obtained a contract with a reputable third-party investigative firm. This firm will handle serious allegations of misconduct within our department, ensuring an impartial and thorough investigative process. We believe this approach will further strengthen the integrity of our internal investigations process and demonstrate our commitment to transparency and our high standards of professionalism. The Ukiah Police Department has taken a significant step towards enhancing accountability by implementing a revised body camera policy. Under the new policy, officers are now required to activate their body cameras during every citizen contact. This proactive measure ensures transparency and accountability, as it provides an unfiltered record of interactions between officers and the public that we serve. Additionally, this policy affords protection for our officers against false claims of misconduct.

In 2023, the Ukiah Police Department responded to 18,497 calls for service. This was just over 500 fewer calls for service than in 2022. The Department took 2,541 reports in 2023. This was 118 fewer reports than in 2022. Misdemeanor arrests were lower in 2023 (522) versus 2022 (545). Felony arrests were lower in 2023 (461) versus 2022 (493). Injury traffic collisions and fatal traffic collisions were the same in both years (24 and

1). However, property damage only collisions declined in 2023 (310) versus 2022 (369). In 2023, 1,063 cases were submitted to the District Attorney’s Office for prosecution. This was slightly down from 2022, which was 1,234 cases in 2022. Of the cases submitted in 2023, approx. 60% were prosecuted versus 41% in 2022. UPD saw 0 murders in 2023 compared to 2 in 2022. Rapes, robberies, arson, assaults, thefts remained at consistent numbers in 2023 as 2022. Stolen vehicle reports increased to 74 in 2023 from 61 in 2022. Burglaries were down to 47 in 2023 versus 68 in 2022.

The Ukiah Police Department's dispatch center handled a total of 71,469 phone calls throughout the year in 2023. Of those, 14,732 were 911 call. In 2022, dispatch handled 65,140 calls and 14,976 911-calls. Our dedicated dispatchers played a critical role in coordinating emergency response efforts, providing timely assistance to callers, and ensuring seamless communication between officers in the field. Their professionalism, expertise, and commitment to public service were instrumental in our ability to effectively respond to incidents and emergencies in the City of Ukiah as well as the City of Fort Bragg. With that being said, Staff is looking at replacing our outdated records management system and computer-aided dispatch (CAD) as it is past its life cycle and UPD is one of the last departments in California with the outdated software.

In conclusion, the Ukiah Police Department remains steadfast in its commitment to promoting safety, professionalism, and community service. Through collaborative partnerships, innovative strategies, and dedicated personnel, we continue to strive towards our mission of enhancing the quality of life for all residents of Ukiah. As we look to the future, we remain committed to adapting to the evolving needs of our community and upholding the highest standards of law enforcement excellence.

The Ukiah Police Department’s Annual report for 2023 is attached to this report (Attachment 1).

Council will also consider the Department's mid-year review of 2023-24 Objectives and Accomplishments and review of Draft 2024-25 Department Objectives (Note- This is an active draft document and departments will continue to make minor revisions): https://stories.opengov.com/ukiahca/published/Zs6a0m9v8lD

Recommended Action: Receive Report and Provide Direction BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mckayla Taylor, Administrative Secretary DIVERSITY-EQUITY INITIATIVES (DEI): Goal 1 – Create and sustain a diverse, equitable, and inclusive workplace and workforce that reflects, values, and celebrates the diverse community we serve. Goal 3 – Recruit, retain and advance a community of staff that reflects, values, and celebrates the diversity of the community we serve
CLIMATE INITIATIVES (CI):
2a – Transformation of the fleet.

GENERAL PLAN ELEMENTS (GP): N/A

WWW.UKIAHPOLICE.COM
ANNUAL
REPORT
2023
@UKIAHPOLICE
@UKIAHPOLICE
ATTACHMENT 1

I believe in the power of community partnerships to create positive change.

Together, we can work towards common goals, address concerns, and build a safer, stronger Ukiah for future generations.

As we move forward, I want to assure you that the Ukiah Police Department is dedicated to upholding the highest standards of professionalism, integrity, and accountability. We will continue to prioritize fair and equitable policing, treating people with dignity and respect.

I am grateful for the opportunity to serve as your Police Chief, and I am committed to earning your trust each and every day.

Thank you for your continued support, and let's continue working together to keep Ukiah safe and thriving. As your Police Chief, I extend an open invitation to reach out to us anytime with your suggestions, concerns, or ideas on how we can better serve you. As always, we will stand by our values of Safety, Professionalism, and Community Service.

Sincerely,
Cedric Crook
Chief of Police
Dear Ukiah Community,
Growing up here in Ukiah has instilled in me
a deep sense of pride and commitment to
this wonderful city. It's an honor to serve as
your Police Chief, and I am privileged to
have spent over 26 years with the Ukiah
Police Department, working alongside
dedicated officers and serving the
community I call home.

Having been born and raised here, I
understand the unique challenges and
strengths of our community. I've witnessed
firsthand the resilience and spirit of Ukiah
residents, and I'm continually inspired by
your unwavering support for one another.

As your Police Chief, I am deeply invested in ensuring the safety and well-being of every member of our community. My years of experience have taught me the importance of building strong relationships between law enforcement and the community. Trust and collaboration are the cornerstones of effective policing, and I am committed to fostering open communication and transparency in all that we do.

MMEESSSSAAGGEEFFRROOMMTTHHEECCHHIIEEFF

MMIISSSSIIOONN

COMMUNITY

SERVICE

PROFESSIONALISM
SAFETY
The Ukiah Police Department staff are committed to working in partnership with its citizens to promote a safe community and crime prevention through education and law enforcement.

As part of our commitment, we have adopted these three organizational values, the principles on which we base our policing: safety, professionalism, and community service.

We value human life
and strive to enable
our citizens to be
safer and less likely
to be victimized by
crime.

We value dedicated
highly trained
personnel, with a
commitment to the
standards of the
Law Enforcement
profession.

We value the privilege of
providing effective, efficient, and equitable
service. We respect the
members of our community,
the importance of a
combined crime prevention
alliance, and the
opportunity to provide a
united policing effort. 1

OORRGGAANNIIZZAATTIIOONNAALLCCHHAARRTT

CHIEFOFPOLICE

CEDRICCROOK

POLICECAPTAIN

TOMCORNING
PATROL

LIEUTENANT

JASONCHAPMAN

ADMINISTRATIVE

LIEUTENANT

RICKPINTANE

COMMUNICATIONS&

RECORDSMANAGER

TRACEYPORTER

DETECTIVE BUREAU

SCHOOL RESOURCE

OFFICER

PARKING ENFORCEMENT

EVIDENCE & PROPERTY

DISPATCH SERVICES
-CITY OF UKIAH
-CITY OF FORT BRAGG

POLICE RECORDS

ADMINISTRATIVE ASSISTANT

PATROL SERVICES

COMMUNITY

SERVICE OFFICERS

ANIMAL CONTROL

SERVICES

2 DDEEPPAARRTTMMEENNTTGGOOAALLSS

SCHOOLRESOURCEOFFICER
Taking a proactive approach, the SRO
actively engages with students by
increasing visibility, participating in
school events such as sports activities, and
participating in school searches to ensure
student safety. Additionally, the SRO is
actively involved in the Gang Resistance
Education and Training (G.R.E.A.T.)
program, which is particularly beneficial
for younger students in our community. This program, led by trained law enforcement officers, educates students on
the importance of avoiding gang
involvement and violence, as well as
providing them with skills to address
bullying incidents.

Continuing our partnership with the
Ukiah Unified School District, the
Ukiah Police Department has
designated one School Resource
Officer (SRO) to serve six elementary
schools, two middle schools, and two
high schools. The SRO's primary role is
to address law enforcement matters
that arise on or near the district's
campuses. Collaborating closely with
school administrators, the SRO plays a
crucial role in maintaining a secure
educational environment for the
children in our community.

GGOOAALL11::RREEDDUUCCEECCRRIIMMEE&&TTHHEE

FFEEAARROOFFCCRRIIMMEE
3

FLOCKCAMERAS
These cameras are designed to capture images
of passing vehicles, storing the photos for a
period of 30 days. Unlike traditional license
plate readers, Flock Safety cameras utilize
unique "Vehicle Fingerprint" technology, which
allows law enforcement to quickly filter their
search based on specific vehicle characteristics,
such as bumper stickers.

The cameras record details such as the make,
model, state, color, aesthetics, and license plate
(full, partial, or missing) of any vehicle that
passes by. They also alert officers to any vehicles
that are reported stolen or linked to wanted
persons or missing persons in national
databases.

The implementation of Flock Safety cameras has
proven to be a valuable asset for law
enforcement in Ukiah. They have been
instrumental in locating stolen vehicles from
various locations, solving hit-and-run cases,
theft investigations, and apprehending suspects
wanted for warrants, arson, and attempted
murder.

DDEEPPAARRTTMMEENNTTGGOOAALLSS
GGOOAALL11CCOONNTTIINNUUEEDD::RREEDDUUCCEE

CCRRIIMMEE&&TTHHEEFFEEAARROOFFCCRRIIMMEE
On the morning of December 21, 2023, Pacifica
PD issued a BOLO (Be On the Lookout) for a
murder suspect and associated vehicle. The
murder, which was related to a domestic
violence incident, had just occurred and the
vehicle was last spotted E/B on the Bay Bridge
and believed to be going to Solano or Colusa
County. Around 1 PM, Ukiah PD officers heard
Mendocino Sheriff's Office put out an alert that
the suspect vehicle had gone past an LPR
camera (license plate reader) traveling W/B
near Blue Lakes. Ofc. Parker took immediate
action and began monitoring Highway 101.

Approx. ½ hour later Ofc. Parker was traveling
N/B on 101 and observed the suspect vehicle
traveling two vehicles behind him. Ofc. Parker
pulled over near the Perkins St. off-ramp and
followed the suspect vehicle as it took the
Perkins St. off-ramp and then got back onto S/B
US 101. With the assistance of CHP, Ofc. Parker
initiated a traffic stop on the vehicle. Officer
Parker’s commendable initiative and keen
observation skills contributed to the successful
interception.

OFC PARKER

RECEIVING HIS

EXCEPTIONAL

EMPLOYEE AWARD AT

CITY COUNCIL

4 DDEEPPAARRTTMMEENNTTGGOOAALLSS
GGOOAALL22::IIMMPPRROOVVEETTHHEEQQUUAALLIITTYYOOFF

LLIIFFEEIINNOOUURRNNEEIIGGHHBBOORRHHOOOODDSS
The inaugural pursuit-rated hybrid
police SUVs are equipped with
advanced technology that enables
onboard electrical equipment to be
powered by a lithium-ion battery.

This innovative feature allows the
gasoline engine to operate
intermittently solely for recharging
the battery. By utilizing this hybrid
technology, these vehicles offer
enhanced fuel efficiency in our
community while also minimizing
idle time, all without
compromising on performance or
safety features.

Fostering stronger connections between law enforcement and the youth is a key focus for the Ukiah Police Department. By establishing positive relationships with youth, families can cultivate lasting bonds of friendship and trust with the police force that can span generations. In 2023, the Ukiah Police Department team actively engaged in various community events such as the Parade of Lights, Pumpkinfest, Ukiah High Career Fair, Ukiah High Homecoming Parade, and numerous others, demonstrating their commitment to building these vital relationships.

The Ukiah Police Department
currently has two of these vehicles
and they will be outfitted for patrol
in May of 2024.
5

61 DDEEPPAARRTTMMEENNTTGGOOAALLSS
GGOOAALL33::EENNHHAANNCCEECCOOMMMMUUNNIITTYY

AANNDDPPOOLLIICCEEPPAARRTTNNEERRSSHHIIPPSS
Initiated in 2021, the Mobile Crisis Response Team Pilot Program involves specialized behavioral health professionals who assist law enforcement officers in handling individuals in mental health crises. In 2023, the team responded to 61 service calls alongside the Ukiah Police Department. These professionals offer immediate crisis intervention, work to de-escalate situations, and frequently arrange transportation to the nearest medical facility for those in mental health emergencies. Furthermore, they conduct outreach and follow-up with individuals post-crisis.

The Ukiah Police Department is continuing its partnership with The Heads Up Mendocino initiative. This program serves as a conduit for law enforcement agencies in Mendocino County to notify the Behavioral Health and Social Services departments regarding community members whose requirements diverge from the framework of the criminal justice system.

Its primary objective is to promptly recognize and divert individuals requiring Behavioral Health and Social Services assistance, thus circumventing futile utilization of criminal justice resources.

This pilot project operates without external funding and remains under assessment for its long-term viability and benefits.

6 DDEEPPAARRTTMMEENNTTGGOOAALLSS
GGOOAALL44::DDEEVVEELLOOPPPPEERRSSOONNNNEELL

TRAFFICOFFICER
The Ukiah Police Department
implemented a new unmanned aircraft
systems (UAS) program aimed at
bolstering law enforcement capabilities.

The initiative involved the acquisition
of two remotely controlled quadcopters
equipped with thermal camera
technology. Additionally, two police
officers underwent specialized training
to become certified UAS pilots. This
investment in UAS technology has
significantly enhanced the department's
ability to conduct emergency response
operations. The UAS program has
proven instrumental in enhancing
public safety, aiding in search and
rescue missions, and crime scene
documentation. Through this program,
the Police Department continues to
adapt to the evolving landscape of law
enforcement, ensuring more efficient
and effective service delivery to the
community.

In August 2023 the Ukiah Police
Department obtained authorization to
staff a full-time Traffic Enforcement
Officer. The goal is to have this position
staffed by May of 2024. This officer will be
specifically detailed to traffic
enforcement duties to help enhance
traffic safety within the City of Ukiah
Community. This officer will work heavily
with investigating traffic collisions,
educating the public on safe driving and
implementing targeted enforcement
strategies to address specific traffic
concerns. This highlights the
collaborative effort between the City of
Ukiah and the Ukiah Police Officer’s
Association to ulitmately save lives on
Ukiah’s roadways.

UASPROGRAM
7

DDEEPPAARRTTMMEENNTTGGOOAALLSS
GGOOAALL44::DDEEVVEELLOOPPPPEERRSSOONNNNEELL
Recruiting continues to be a top priority for the Ukiah Police Department. The Department is still actively recruiting for diverse and community-oriented candidates to serve the City in a professional manner. To learn more about the Ukiah Police Department’s compensation and exciting career opportunities, visit : www.ukiahpolice.com/careers/

PPOOLLIICCEE

OOFFFFIICCEERRSS
IN2023WEHIRED

DDIISSPPAATTCCHHEERRSS

EEVVIIDDEENNCCEE

TTEECCHHNNIICCIIAANN
ADMIN

AASSSSIISSTTAANNTT

RREECCOORRDDSS
CLERK

8 DDEEPPAARRTTMMEENNTTGGOOAALLSS
GGOOAALL55::CCOONNTTIINNUUEEDD

AACCCCOOUUNNTTAABBIILLIITTYY
The Ukiah Police Department is gearing up to
revolutionize its documentation capabilities by
replacing our current outdated dash cameras in each
patrol vehicle with state-of-the-art Axon brand Fleet 3 cameras. These cameras have advanced features,
including newer license plate reading technology,
which will significantly enhance law enforcement
operations. With the ability to capture high-quality
video footage and automatically read license plates,
these new cameras promise to improve the
department's ability to monitor and respond to criminal activity effectively. We have added this strategic
investment to the department's 24/25 CIP in hopes that
we will be seeing these installed in the near future.
xxxxxxx
The Ukiah Police Department has taken a
significant step towards enhancing accountability
by implementing a revised body camera policy.

Under the new mandate, police officers are now
required to activate their body cameras during
every citizen contact. This proactive measure
ensures transparency and accountability, as it
provides an unfiltered record of interactions
between officers and the public. By enacting this
policy, the department aims to promote trust within
the community while also holding officers
accountable for their actions. Additionally, this
policy affords protection for our officers against
false claims of misconduct. This commitment to
utilizing technology as a tool for accountability
reflects the department's dedication to upholding
professional standards and fostering positive
relationships with the residents of Ukiah.

In our ongoing efforts to uphold the highest standards
of professionalism and accountability, The Ukiah
Police Department has recently obtained a contract
with a reputable third party investigative firm. This
firm will handle serious allegations of misconduct
within our department, ensuring an impartial and
thorough investigative process. We believe that this
approach will further strengthen the integrity of our
internal investigations process and demonstrate our
commitment to transparency and our high standards
of professionalism.
9

2022 2023
0 100 200 300 400
INJURY

PROPERTY DAMAGE
FATAL

CCRRIIMMEESSTTAATTIISSTTIICCSS
522
461
88 545
493
153
10 22002222//22002233TTRRAAFFFFIICCCCOOLLLLIISSIIOONNCCOOMMPPAARRIISSOONN

PPAATTRROOLLDDIIVVIISSIIOONN
The Patrol Division is the
foundation of the Ukiah Police
Department. Whenever a
community member requires
law enforcement assistance, a
Patrol Officer will be there to
respond. The Patrol Division
operates in four shifts to
ensure continuous coverage
for the entire City of Ukiah, 24
hours a day, 365 days a year.

The Patrol Division is dedicated to
delivering uniformed police response to
both emergency and non-emergency calls
for service. Services provided by Patrol
Officers include traffic enforcement, making arrests, taking reports, conducting criminal investigations, performing extra
patrols, serving criminal warrants, and
assisting other law enforcement agencies.

Community Service Officers within the
department are typically tasked with
managing non-hazardous situations such
as traffic collisions, lost and found
property, abandoned vehicle complaints,
animal control enforcement, and theftrelated calls when a suspect is unknown.

In 2023, 18,407 total calls for service were generated for Patrol Officers to assist the community. 1,997 police reports were taken by Patrol Officers and 544 reports were taken by CSO’s.
11

PPAATTRROOLLDDIIVVIISSIIOONN
6 2
15 TTOOPP1100TTYYPPEESSOOFF CCAALLLLSS IINN22002233VVSS 2022 TTRREESSPPAASSSS

TTRREESSPPAASSSS

SSUUSSPPIICCIIOOUUSS CCIIRRCCUUMMSSTTAANNCCEESS

SSUUSSPPIICCIIOOUUSS CCIIRRCCUUMMSSTTAANNCCEESS DDIISSTTUURRBBAANNCCEESS DDIISSTTUURRBBAANNCCEESS

AALLAARRMMSS

AALLAARRMMSS

SSUUSSPPIICCIIOOUUSS PPEERRSSOONN

AANNIIMMAALL RREELLAATTEEDD

AANNIIMMAALL RREELLAATTEEDD

SSUUSSPPIICCIIOOUUSS PPEERRSSOONN WWEELLFFAARREE CCHHEECCKK CCIITTYY CCOODDEEVVIIOOLLAATTIIOONN WWEELLFFAARREE CCHHEECCKK

THEFT CCIIVVIILLMMAATTTTEERRSS

THEFT VVAANNDDAALLIISSMM

CCIIVVIILLMMAATTTTEERRSS

12 AADDMMIINNIISSTTRRAATTIIVVEEDDIIVVIISSIIOONN
Property and Evidence plays a
crucial role within the Ukiah Police
Department. The Community
Service Officer in charge of this job
is responsible for receiving,
organizing, and managing items
that have been seized, discovered,
or handed over to the department.

These items are securely stored
based on their classification as
evidence, safekeeping, found
property, or contraband. Evidence
is kept for court proceedings, while
illegal items like weapons and
drugs are disposed of. Additionally,
the CSO works to identify and
return items to their rightful
owners when they are turned in as
found property.

A Community Services Officer is responsible for parking enforcement, ensuring compliance with local parking regulations and ordinances, with a focus on the downtown area of the city. The officer uses License Plate Readers (LPR) mounted on the enforcement vehicle, which utilize satellite technology to identify violations. In addition to high-tech methods, traditional approaches like walking and chalking tires are employed. The CSO also assists in identifying missing parking signage and poorly painted curbs to ensure that parking enforcement regulations are applied fairly. 13

CASES PROSECUTED

59.7%

CASES REJECTED
21%

PENDING DISPOSITION

19.3%

AADDMMIINNIISSTTRRAATTIIVVEEDDIIVVIISSIIOONN
The Detective Bureau consists
of a Detective Sergeant and
two Detectives who are
responsible for conducting
thorough and in-depth
investigations that are
typically more complex and
time-consuming than those
handled by Patrol Officers.

These investigations cover a
range of serious crimes
including Burglary, Violent
Assaults, Homicide, Arson, Sex
Crimes, Internet Crimes,
Robbery, Embezzlement, Missing Persons, and
monitoring of Sex Offender
Registration. The Detective
Bureau collaborates with
neighboring Law Enforcement
agencies and social service
organizations such as Child
Protective Services and Adult
Protective Services.

Our detectives prepare and submit criminal reports to the District Attorney’s Office for prosecution, and also present evidence and testify in court to ensure that individuals who commit crimes in our community are held accountable. 66 2,541
1,063

14 CCOOMMMMUUNNIICCAATTIIOONNSS&&RREECCOORRDDSS
The Ukiah Police Department’s Communications Center is operated 24/7 by trained Public Safety Dispatchers who handle emergency and nonemergency calls for the City of Ukiah and the City of Fort Bragg Police Departments.

Dispatchers quickly assess calls and send out the appropriate resources.

Emergency fire and medical calls are forwarded to Cal Fire, while calls from surrounding areas are directed to the relevant law enforcement agency.

The Ukiah Police Department business office is open to the public Monday through Thursday from 8am to 4pm. The office is staffed by two Police Records Clerks and an Administrative Assistant. Police Records Clerks assist citizens at the front counter, manage the business line, process crime reports for the District Attorney’s Office, handle requests for traffic accident reports, respond to records inquiries, accept subpoenas on behalf of the department, and provide support for other administrative functions. Our dedicated staff is committed to assisting the residents of Ukiah and facilitating the operations of the Police Department.

NON

EMERGENCY
CALLS

EMERGENCY
9-1-1 CALLS
TOTAL

PHONE CALLS
15

TTHHAANNKKYYOOUU
CCOONNNNEECCTT WWIITTHH UUSS!!
WWW.UKIAHPOLICE.COM
@UKIAHPOLICE
@UKIAHPOLICE
PPHHOOTTOOSSBBYY::

MIKKI TAYLOR

PHOTOGRAPHY
2023 ANNUAL REPORT

CREATED IN- HOUSE BY

THE CITY OF UKIAH

POLICE DEPARTMENT
STAFF
MMAAIILLIINNGG AADDDDRREESSSS::
300 SEMINARY

AVE, UKIAH CA
95482
2244--HHOOUURR NNOONN--EEMMEERRGGEENNCCYY DDIISSPPAATTCCHH::
707-463-6262
RREECCOORRDDSS OOFFFFIICCEE::
707-463-6241

MON-THURS
8AM-4PM

EEXXCCLLUUDDIINNGGMMAAJJOORR HHOOLLIIDDAAYYSS

AGENDA ITEM 6a

CITY OF UKIAH

CITY COUNCIL MINUTES
Special Meeting
Virtual Meeting Link: https://us06web.zoom.us/j/89361597008 Ukiah, CA 95482
April 17, 2024
3:30 p.m.

1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Special Meeting on April 17, 2024, having been legally noticed on April 12, 2024. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/89361597008. Vice Mayor Crane called the meeting to order at 3:31 p.m.

Roll was taken with the following Councilmembers Present: Mari Rodin, Juan V. Orozco, Susan Sher, and Douglas, F. Crane. Councilmember Absent by Prearrangement: Josefina Dueňas. Staff

Present: Sage Sangiacomo, City Manager; and Kristine Lawler, City Clerk.

VICE MAYOR CRANE PRESIDING.

The Pledge of Allegiance was led by City Manager Sangiacomo.

2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Clerk noted that no public was present.

3. BUDGET WORKSHOP
a. Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 2023-25, Review of Draft Objectives, and Review of Individual Departmental Five-Year Capital Improvement Plan Updates for Fiscal Year 2024-25.

Presenters: Sage Sangiacomo, City Manager.

Information Technology – Ryan Burkhart, I.T. Manager (3:35 p.m.) Airport – Greg Owen, Airport Manager (3:49 p.m.)
Human Resources/Risk Management – Sheri Mannion, Human Resources/Risk Management Director (4:02 p.m.)
Ukiah Valley Fire Authority – Doug Hutchison, Fire Chief; Also Present – Justin Buckingham, Battalion Chief (4:09 p.m.)
Community Services Department – Neil Davis, Community Services Director Overview – (4:19 p.m.)
Alex Rorabaugh Recreation Center (ARRC) (4:20 p.m.)
Parks (4:21 p.m.)
Parks Development (4:23 p.m.)
Aquatics (4:27 p.m.)
Golf (4:29 p.m.)
Conference Center (4:31 p.m.)
Museum (4:33 p.m.)
Recreation (4:37 p.m.)
Special Service (4:42 p.m.)

4. NEW BUSINESS

5. ADJOURNMENT
There being no further business, the meeting adjourned at 5:04 p.m. ________________________________
Kristine Lawler, CMC/CPMC

AGENDA ITEM 6b

CITY OF UKIAH

CITY COUNCIL MINUTES
Regular Meeting

CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/89361597008 Ukiah, CA 95482
April 17, 2024
6:00 p.m.

1. ROLL CALL
Ukiah City Council met at a Regular Meeting on April 17, 2024, having been legally noticed on April 12, 2024. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/89361597008. Vice Mayor Crane called the meeting to order at 6:03 p.m.

Roll was taken with the following Councilmembers Present: Mari Rodin, Juan V. Orozco, Susan Sher, and Douglas, F. Crane. Councilmember Absent by Prearrangement: Josefina Dueňas. Staff

Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.

VICE MAYOR CRANE PRESIDING.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Vice Mayor Crane.

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation Declaring April 2024 as Sexual Assault Awareness in the City of Ukiah.

Presenter: Councilmember Rodin.

Proclamation will be presented to Project Sanctuary at a later date.

5. PETITIONS AND COMMUNICATIONS
City Clerk, Kristine Lawler, stated that all communications had been distributed.

6. APPROVAL OF MINUTES
a. Approval of the Minutes for the April 3, 2024, Special Meeting. b. Approval of the Minutes for the April 3, 2024, Regular Meeting.

Motion/Second: Orozco/Sher to approve the Special and Regular Meeting Minutes of April 3, 2024, as submitted. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, and Crane.

NOES: None. ABSENT: Dueňas. ABSTAIN: None.

7. RIGHT TO APPEAL DECISION
Mayor read the right to appeal a decision.

8. CONSENT CALENDAR
a. Report of Disbursements for the Month of March 2024 - Finance.

City Council Minutes for April 17, 2024, Continued:

b. Approval of the Re-appropriation of Certain Series 2022 Lease Revenue Bonds (Capital Projects) and Grant Funds in Support of the Urban Core Rehabilitation and Transportation Project - Finance.
c. Authorize the City Manager to Negotiate and Execute a Parking License Agreement (2324-188) with Redwood Family Dermatology Medical Associates - Administration. d. Receive Report Regarding the Annual Review of Shopping Cart Containment and Retrieval Policies – Community Development.
e. Authorize the City Manager to Negotiate and Execute a Lease Agreement (2324-189) with Mendocino County Air Quality Management District (MCAQMD) to Lease Space at the Airport - Airport.

City Manager Sangiacomo addressed questions regarding agenda item 8d.

Motion/Second: Rodin/Orozco to approve Consent Calendar Items 7a-e, as submitted. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, and Crane. NOES: None.

ABSENT: Dueňas. ABSTAIN: None.

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comments were received.

10. COUNCIL REPORTS
Presenters: Councilmembers Orozco and Rodin.

11. CITY MANAGER/CITY CLERK REPORTS
Presenters:
 Construction Update – Tim Eriksen, Public Works Director/City Engineer.  Palace Hotel Update – Shannon Riley, Deputy City Manager.

12. PUBLIC HEARINGS (6:15 PM)

13. UNFINISHED BUSINESS
a. Consider Authorizing a Letter to the Mendocino County Department of Planning & Building Services Regarding the Proliferation of Off-site Advertisements/Billboards within Unincorporated Areas of the Ukiah Valley.

Presenter: Jesse Davis, Chief Planning Manager.

Motion/Second: Rodin/Sher to authorize Staff to draft a letter under the Mayor's signature to be sent to the Mendocino County Department of Planning & Building Services regarding off-site advertisements/billboards within unincorporated areas of the Ukiah Valley with the comments discussed incorporated into the letter. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, and Crane. NOES: None. ABSENT: Dueňas. ABSTAIN: None. b. Consider Adoption of Resolution Approving a Citywide Policy Establishing Vehicle Miles Traveled (VMT) as the Standard of Measurement for Potential Vehicle Traffic Impacts and a Methodology for Evaluation of Future Projects Consistent with the California Environmental Quality Act (CEQA).

Presenter: Craig Schlatter, Community Development Director.

Public Comment: Pinky Kushner.

City Council Minutes for April 17, 2024, Continued:

Motion/Second: Rodin/Orozco to adopt resolution (2024-12) approving a citywide policy establishing vehicle miles traveled (VMT) as the standard of measurement for potential vehicle traffic impacts and a methodology for evaluation of future projects consistent with CEQA. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, and Crane. NOES: None. ABSENT:

Dueňas. ABSTAIN: None.

14. NEW BUSINESS
a. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).

Presenters: Councilmembers Sher and Rodin.

Motion/Second: Orozco/Rodin to appoint Councilmembers Rodin and Orozco to serve on an ad hoc to explore the idea of a Parks and Recreation Special District for the valley. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, and Crane. NOES: None. ABSENT:

Dueňas. ABSTAIN: None.

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS - Continued
Public Comment: Ken McCormick – disruptions on street-transients.

THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 7:06 P.M.

15. CLOSED SESSION
a. Conference with Legal Counsel – Initiation of Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (3 cases)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036 c. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 180-110-12; 180-120-15; 180-120-16
Negotiator: Shannon Riley, Deputy City Manager
Negotiating Parties: GMB Realty Partners, Inc.

Under Negotiation: Price & Terms of Payment
d. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-230-03-00
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Mark and Jann Lanz
Under Negotiation: Price & Terms of Payment
e. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
No action reported; direction provided to Staff.

16. ADJOURNMENT
There being no further business, the meeting adjourned at 8:05 p.m. ________________________________
Kristine Lawler, CMC/CPMC

Agenda Item No: 8.a.

MEETING DATE/TIME: 5/1/2024

ITEM NO: 2024-91

AGENDA SUMMARY REPORT
SUBJECT: Authorize City Manager to Negotiate and Execute an Assignment and Assumption of Amended Lease for the Lease Agreement with Ukiah Aviation Services to Vega Air, LLC.

DEPARTMENT: Airport PREPARED BY: Greg Owen, Airport Manager, Maya Simerson, Project & Grant Administrator
PRESENTER: Greg Owen, Airport Manager
ATTACHMENTS:

1. UAS Lease

2. Wayward Enterprises / Vega Air LLC (Vega) Letter of Intent

3. Assignment and Assumption of Amended Lease
Summary: Council to consider authorizing the City Manager to negotiate and execute an assignment and assumption of an amended lease for the lease agreement with Ukiah Aviation Services to Vega Air, LLC.

Background: In the year 2000, Ukiah Aviation Services (UAS) secured a forty-year lease agreement with the City of Ukiah to rent ground space at the Ukiah Airport for the purpose of constructing aircraft hangars. The lease agreement was approved for the development of sixteen individual hangars. However, for reasons not documented here, only eight hangars were ultimately built and completed. This original lease is included as Attachment #1.

Discussion: Mr. Jerry Ward submitted a Letter of Intent (LOI) (Attachment #2) under the name Wayward Enterprises to assume the remaining obligations of UAS's lease agreement. In subsequent correspondence with Staff, Mr. Ward indicated that Vega Air, LLC (Vega), also owned by Mr. Ward, will be the official party signing the proposed lease assignment. The proposed drafted Assignment and Assumption of Amended Lease allows for the full development of the leased area, either by Vega or another developer. Therefore, this transaction presents an opportunity for continued development at the Ukiah Airport. Specifically, this is accomplished by allowing the City to retain flexibility for the future use of a specific area within the current lease, known as Parcel A. The drafted Assignment and Assumption of Amended Lease to Vega (Attachment #3), includes key revisions to address the City's long-term development goals for Parcel A.

Vega has agreed to these revisions, which include the following:
• Right to Remove Parcel A: The City would retain the right to remove Parcel A from the lease agreement in the future. This allows the City to consider proposals from qualified parties interested in developing hangars or other aviation facilities on Parcel A.
• Ground Rent Adjustment: If Parcel A is removed from the lease, the annual ground rent paid by Vega would be adjusted to reflect the reduced leased area (Parcel B only). • Shared Taxiway Agreement: Vega agrees to participation in the maintenance and use of a shared taxiway (Parcel C) with any future lessee of Parcel A. This ensures smooth airport operations and minimizes potential conflicts.

Additionally, the draft proposed prioritizes the following:

Maintaining A Healthy Ground Lease: The Assumption and Assignment of the lease will preserve the integrity of the leased premises through the completion of the term, ensuring stable revenue from the ground rent and hangar rental revenue, at approximately $18,500 annually.

Preserving Future Development Options: The right to remove Parcel A allows the City to consider future development opportunities that align with the City's long-term vision for the airport, and potentially recognize additional revenues.

Airport Commission Recommendation; Staff presented this item to the Airport Commission for consideration at a recent commission meeting. The commission was in support of both of the following options:

Full Lease Assignment: This option allows Vega Air, LLC to take over the entire lease for both Parcel A and Parcel B, or;
Partial Lease Assignment: This option allows Vega Air, LLC to choose to lease only Parcel B with a reduced rent if they relinquish their rights to Parcel A.

In consideration of the input from the Airport Commission, an additional provision was negotiated that allows Vega Air to consider and submit development proposals for Parcel A and allows for potential adjusted terms for the new development on Parcel A to be negotiated. This added provision maximizes the revenue generation of the existing full lease option while also providing a path for Vega Air to consider development of Parcel A. Alternately, the City retains the right to remove Parcel A if a development proposal is not forthcoming from Vega Air and an alternative is identified. Thus, the recommended agreement accomplishes many of the goals/objectives of both a full and partial lease assignment. Staff recommends the revised assignment terms and recommends that City Council authorizes the City Manager to negotiate and execute an Assignment and Assumption of Amended Lease for the Lease Agreement with Ukiah Aviation Services to Vega Air, LLC.

Recommended Action: Authorize City Manager to Negotiate and Execute an Assignment and Assumption of Amended Lease for the Lease Agreement with Ukiah Aviation Services to Vega Air, LLC.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Manager's Office, City Attorney
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP):MOB-6.1The City shall ensure that the airport is a key part of the City's economic development.

c t±E± ~ , ~ ; r cU c~
UK(AN, cAL!;:.

LEASE AGREEMENT
This Lease, made this.] st day of June 1. 20007 by and between the City of Ukiah, State of California, acting by and through its City Council, hereinafter referred to as "Lessor" and Ukiah Aviation Services LP, a for profit company, hereinafter referred to as "Lessee." RECITALS:

1. Lessor has the authority contained in Government Code Sections 37380 and 37395 and does determine that the use ofcertain property owned by the Lessor is not required for-its use at this time and is available for Lease, and

2. The use of said property by the Lessee would be and is beneficial for the citizens ofthe City of Ukiah_

LEASE AGREEMENT

1. LEASE.

The parties hereto agree that on the terms and conditions hereinafter expressed, Lessor does hereby let to Lessee and Lessee does hereby hire from Lessor 39,097 square feet ofthat certain parcel of property commonly referred to as "Ukiah Regional Airport, located at 1411 South State Street, City of Ukiah, Mendocino County, and more specifically described on the attached "Exhibit A" together with a
right of access thereto. Lessee's
purpose in leasing the premises is to construct and
rent sixteen aircraft storage hangers and associated improvements as shown in Exhibit "C" of this a a
Agreement.

2. TERM.

UJ o_
ZZC
The term of this Lease is for a period of forty (40) years commencing upon the date whereupon Lessee satisfies the following conditions:

2.1. Lessee obtaining all necessary site development and building permits.

2.2. Lessee has one hundred and twenty (180) days from the date of the City Council's adoption ofthis agreement to satisfy condition 2.1.

D
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0 C.)
Attachment 1

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UKIAH, CALIF.

3. RENT.

As rent for the term hereby demised, Lessee agrees to pay to Lessor the sum of $782 per month for 39,097 square feet of improved building area. Lessor further agrees to pay an additional 5% of all gross revenue generated by Lessee resulting from the rental of hanger improvements completed on property as identified in Exhibit "C" ofthis lease. At the commencement ofthe second year and each subsequent year thereafter the rent for leased property shall increase by-the percentage change in the Consumer Price Index (CPI) during the preceding calender year (January to December) but not to exceed 5%. CPI means the index for all urban consumers (1982-1984 = 100), U.S. City average, all items, published by the United States Department ofLabor, Bureau ofLabor Statistics.

In the event the CPI is discontinued or otherwise not available, "CPI" shall mean such comparable statistics on the purchasing power ofthe consumer dollar as is reasonably agreed on between the City and Lessee. The rent shall be due by the fifth day of each month and shall be considered delinquent, if not received by the Lessor'sfinance department by the tenth day ofthe month. Lessee shall pay Lessor interest on delinquent rent at the rate of 1.5% per month. The full monthly interest shall be due on the first day of each thirty day period after the rent becomes delinquent.

3.1 _ Lessee shall also pay any real property, possessory interest or personal property taxes, and assessments imposed on the leased premises, property located on or affixed to the lease premises or as a result ofthe lease, use or ownership of the leased premises.

4. USE AND IMPROVEMENTS.

Lessee hereby agrees to install all permanent improvements which shall become part of said property and title to said improvements shall be vested in the Lessor upon termination ofthe lease4.1. Lessee agrees that the leased premises shall exclusively be used for aviation purposes only.

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4.2_ Improvements, excavations, removal of any trees, brush, grass or improvements and other modifications to the property shall be the sole responsibility ofLessee and shall be approved by Lessor prior to conducting work. Lessee shall prepare plans and specifications for said improvements including landscaping of the leased property and obtain approval prior to work on the leased premises.

4.3. Lessee agrees to keep the premises and all improvements in good repair and order, and to bear the full cost for maintenance of all improvements.

4.4. Lessee shall acquire the necessary and required permits from the appropriate regulating body for the development proposed under this lease.

4.5. Lessee is responsible for the relocation, alteration, removal, construction, reconstruction ofany municipal or private facilities, structures or utilities existing on leased premises which are presently in use or abandoned.

4.6. Lessee shall not only use or permit the leased premises to be used in full compliance with all applicable City, state or federal rules, regulations, statutes or ordinances4.7. Lessee shall not do or permit to be done on the Premises, nor bring or keep or permit to be brought or kept in the Premises, anything (a) which is prohibited by or in conflict with any law, ordinance or governmental rule, or (b) which is prohibited by the standard form of fire insurance policy or, (c) which will increase the existing rate of or affect fire or other insurance on the Building or its contents or cause a cancellation of any insurance policy covering the Building or any part of it or its contents. Lessee shall not use or store in the Premises any hazardous or toxic substances, with the sole exception of reasonably necessary substances that are kept in reasonably necessary quantities for normal business operations, provided that their use and storage are in accordance with applicable laws. Lessee shall not use or allow the Premises to be used for any unlawful purposes, nor shall Lessee cause, maintain, or permit any nuisance or waste on or about the Premises3-
Page: 4 of 16

4.8_ Lessee shall be responsible for landscaping or landscape maintenance of the leased premises, and shall maintain the exterior of the improvements and the landscaping in a neat, weed free and healthy condition, in accordance with the approved plans.

4.8. Lessee shall furiush at its sole expense all utilities necessary for use sed premises, including, but not limited to, water, sewer service, electricity, natural gas, and garbage collection.

5. ASSIGNMENT.

Lessee will not assign this Lease or any interest therein without the prior written consent of Lessor. The City Manager may consent to an assignment of the Lease on behalf ofLessor, ifthe assignment is to a
lending institution and necessary for the Lessee to finance the construction of Lessor approved improvements on the leased premises. The City Manager may agree to commercially reasonable terms and conditions in connection with an assignment required for financing purposes. The City Council must approve all other assignments. Lessor shall not withhold approval unreasonably of Lessee'srequest to assign this Lease. Any assignee must meet all criteria duly adopted by Lessor for leasing said property for airport related uses and the assignment of the Lease must be consistent with the Airport Master Plan, adopted by Lessor. If any assignment occurs in violation of this paragraph, Lessor may terminate this Lease and recover possession of the leased premises, including any improvements located on the leased premises which, under the terms of this Lease, become the Lessor's
property upon termination of the Lease. "Assignment" includes both voluntary assignments and assignments that occur involuntarily or by operation of law.

6. INDEMNWICATION AND INSURANCE.
4 6.1. Lessor shall not be liable for and is free from the cost of any damages for personal injury or property damage resulting from the use made by Lessee ofthe demised premises, any defective condition or faulty construction ofthe demised premises existing at the time of letting or arising thereafter and Lessee covenants and agrees to indemnify and save harmless said Lessor and 4-
page: Is of 16

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EJkl6afr4, CAUF.
its officers, agents and employees from and against any and all liability, loss, cost, or other obligation, including reasonable attorneys fee, on account of or arising out ofany such injuries or losses however occurring.

6.2. Lessee covenants and agrees during the life ofthis Lease at Lessee'ssole expense to comply with the requirements ofExhibit B, Insurance Requirements for Lessees (No Auto Risks), attached hereto and incorporated herein by reference.

6.3. Lessee shall maintain property loss insurance to protect against fire and other hazards with policy limits equal to the full replacement cost ofthe improvements. The insurer and coverage must be approved by Lessor. In the event ofdamage to any improvements on the leased premises, Lessor shall rebuild, repair or otherwise reinstate the damaged Improvements in a good and substantial manner according to applicable Uniform Code standards. The reconstruction required herein shall commence within ninety (90) days after the receipt of insurance funds paid for the purpose ofreconstruction, and shall be pursued diligently to completion.

7. DEFAULT AND TERMINATION.

7.1. Events of Default. The following events shall constitute events of default under this Lease (each an "Event ofDefault"):
a) A default by Lessee in the payment when due of any rent or other sum payable under this Lease and the continuation of this default for fourteen (14) or more days after notice of default from Lessor;
b) A default by Lessee in the performance of any of the terms, covenants, agreements, or conditions in this Lease, other than a default by Lessee in the payment when due of any rent or other sum payable under this Lease, and the continuation ofthe default beyond ten (10) days after notice by Lessor or, ifthe default is curable and would require more than ten (10) days to remedy, beyond the time reasonably necessary for cure,
II~~ 91 1811111NIIIINR IIIIIIIBI~ INm111~Page: 16

a`dd~uF,~r
UKIAW, CALIF.
c) The bankruptcy or insolvency of Lessee, a transfer by Lessee in fraud of creditors, an assignment by Lessee for the benefit of creditors, or the commencement ofproceedings of any kind by or against Lessee under the Federal Bankruptcy Act or under any other insolvency, bankruptcy, or reorganization;
d) The appointment of a receiver for a substantial part of Lessee'sassets; e) The abandonment of the Premises; and
f) The levy upon this Lease or any estate of Lessee under this Lease-by attachment or execution and the failure to have the attachment or execution vacated within thirty (30) days.

7.2 Termination upon Default. On occurrence ofany Event of Default by lessee, Lessor may, in addition to any other rights and remedies given here or by law, terminate this Lease and exercise remedies relating to it without further notice or demand in accordance with the following provisions:
a) So long as the Event of Default remains uncured, Lessor shall have the right to give notice of termination to Lessee, and on the date specified in this notice, this Lease shall terminate.
b) Ifthis Lease is terminated, Lessor may, by judicial process, reenter the Premises, remove all persons and property, and repossess and enjoy the Premises, all without prejudice to other remedies that Lessor may have because of Lessee'sdefault or the termination. c) Ifthis Lease is terminated, Lessor shall have all ofthe rights and remedies of a landlord provided by Civil Code § 1951.2, in addition to any other rights and remedies Lessor may have. The damages which lessor may recover shall include, without limitation, (i) the worth at the time of award ofthe unpaid rent which had been earned at the time oftermination; (ii) the worth at the time ofthe award of the amount by which the unpaid rent which would have been earned after termination until the time ofthe award exceeds the amount ofthe rental loss that Lessee proves could have been reasonably avoided; (iii) the worth at the time of award computed by discounting the 6-
2600-10381

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amount at the discount rate ofthe Federal Reserve Bank of San Francisco at the time of award plus one percent (1%) of the amount by which the unpaid rent for the balance of the term after the time of award exceeds the amount of rental loss that Lessee proves could be reasonably avoided, (iv) all reasonable costs incurred by Lessor in restoring the Premises to good order and condition to relet the Premises; and (vi) all reasonable costs, including without limitation, any brokerage commission incurred by lessor in reletting the Premises.

7.3 Continuation after Default.

Even though Lessee has breached this lease and abandoned the Premises, this Lease shall continue in effect for so long as Lessor does not terminate Lessee'sright to possession, and Lessor may enforce all rights and remedies under this Lease, including the right to recover the rental as it becomes due under this Lease. Acts of maintenance or preservation, efforts to relet the Premises, or the appointment of a receiver upon initiative of Lessor to protect Lessor'sinterest under this Lease shall not constitute a termination of Lessee'sright to possession.

7.4 Other Relief. The remedies provided in this Lease are in addition to any other remedies available to Lessor at law, by statue, or otherwise.

7.5 Right of Lessor- to Cure Defaults. Agreements and provisions to be performed by Lessee under this Lease shall be at Lessee'ssole cost and without abatement ofrental, except as specifically provided in this Lease_ If Lessee (a) fails to pay any sum of money, other than rental, required under this Lease, or (b) fails to perform any other act under this Lease, and this failure continues for ten (10) days after notice ofthe failure by Lessor, or a longer period as may be allowed under this Lease, Lessor may, without waiving or releasing Lessee from any obligations ofLessee, make payment or perform other acts required by this lease on Lessee's behalf. All sums paid by lessor and all necessary incidental costs shall be payable to Lessor on demand and shall constitute additional rental under this Lease.
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UKIAW, CALIF.

8. ATTORNEY'SFEES.

In the event of any legal action arising out of this Lease, the prevailing party shall recover its attorney's
fees and costs resulting from such action.

9. TIME OF ESSENCE.

Time is ofthe essence of this agreement.

10. WAIVER.

City's
waiver of any default in Lessee'sperformance of any condition ofthis-Lease, including the obligation to pay rent, shall not constitute a waiver ofremedies available for a subsequent breach ofthe same or a different condition of this Lease. Acceptance of subsequent rental payments from Lessee or its assignees shall not constitute a waiver ofthe failure of Lessee to pay rent or obtain prior approval to an assignment ofthis Lease.

11. NOTICES.

Any written notice required hereby shall be deemed sufficient when placed in the United States mail, postage prepaid and addressed as follows:

TO LESSEE: TO CITY:

Ukiah Aviation Services LP City Manager
P.O_ Box 563 Ukiah Civic Center
Lakeport, CA 95453 300 Seminary Avenue
Ukiah, CA 95482

12. RECORDING AND BINDING EFFECT
This Lease may be recorded and shall be binding upon and inure to the benefit of any successor to or purchaser of either party's
interest.

13. PARAGRAPH HEADINGS.

Paragraph headings are included for the convenience of the parties and are not intended to define or limit the scope of this Lease.
111~1i 11~1~ 1~(111~ IIII IIII iillli i~~,~ 111'Ifli lt~~ Page: 9 of 16

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UKIAH, GAUF.

14. PREVIOUS AGREErvIENTS.

Any and all existing statement or agreements, whether oral or written, or renewals thereof, between the parties hereto, covering the same subject matter, are hereby canceled and superseded by the terms ofthis Lease, and such prior agreements, statements or understandings shall have no filrther force or effect15. DUPLICATE ORIGINALS.

This Lease may be executed in one or more duplicate originals bearing the original signature ofboth parties and when so executed any such duplicate original shall be admissible as proof ofthe existence and terms of this Lease.

Entered on the date first written above.

CITY OF UKIAH
ATTEST: ' Lessee
I~Iarie Ulvilla, City Clerk
ldhWecn12.t1Lt
Taylor.agr
iuuw~uNniiM11111111111111111111111111111111 IN Page: 10 of 16 9-

RIM 90H
UKIAH, CALIF.
4- 00MayEXHIBIT `A'
Parcel A
Being a portion of the lands of City of Ukiah as recorded in document number 1999-05298, Official Records, Mendocino County, Ca., and the lands of City of Ukiah as recorded in document number 152-347, Old Books, Mendocino County, Ca_, and being more particularly described as follows:

Commencing at a found 2" galvanized pipe at the northerly comer of the lands of City of Ukiah as described in document number 1999-05298, Mendocino County, Ca. Said pipe is also shown on the Record of Survey of a portion of Lot 73, of the Yokayo Rancho, filed in Map Case 2, Drawer 43, at Page 8, Mendocino County Records; thence from said Point of Commencement, along the common boundary of said lands of City of Ukiah as recorded in -document number 1999-05298 and said lands of City of Ukiah as recorded in document number 152-347, South 8320'07" West 22.60 feet to a point on said common boundary; thence leaving said common boundary, North 11° 36° 32'West 9.33 feet to the Point of Beginning of the parcel of land to be herein described; thence from said POINT OF BEGINNING, South 11° 36" 32'East 45.00 feet; thence South 78127'24" West 400.17 feet thence North 11 032'36 West 45.00 feet; thence North 78027'24" East 400.17 feet to the Point of Beginning of the herinabove described parcel of land.

Containing 0.41 Acres of land, more or less.

Parcel B
Being a portion of the lands of of ekaiaand ~C°g are particularly described as follows:

Official Records, Mendocino County,
Commencing at a found 2" galvanized pipe at the northerly comer of the lands of City of Ukiah as described in document number 1999-05298, Mendocino County, Ca. Said pipe is also shown on the Record of Survey of a portion of Lot 73, of the Yokayo Rancho, filed in Map Case 2, drawer 43, at page 8, Mendocino County Records; thence from said Point of Commencement along the common boundary of said lands of City of Ukiah as recorded in document number 1999-05298 and said lands of City of Ukiah as recorded in document number 152-347, South 8320'07" West 22.60 feet to a point on said common boundary; thence leaving said common boundary South 11 032'36' East 98.67 feet to the Point of Beginning of the parcel of land to be herein described; thence from said POINT OF BEGINNING, South11° 36" 32'East 51.50 feet; thence South 78° 24" 27'West 409.53 feet; thence North 11 °32'36° West 51.50 feet; thence North 78° 24" 27'East 409.50 feet to the Point of Beginning of the herinabove described parcel of land.

Containing 0.48 Acres of land, more or less.

Basis of Bearings: Record of Survey of a Portion of Lot 73, of the Yokayo Rancho, filed in Map Case 2, Drawer 43, at Page 8, Mendocino County Records. 111111111 Hill 1111111111111111111111111111111 ill 1111111111111111 Page: 11 of 16 n,,. Itf-IuI~ 4 1 -iFn Nn. Dutton Ave., Ste. 150 • Santa Rasa, CA 95401 • ( 707) 542-6268

4-00MayEnd of Description
This description was prepared by or under the direction of Ralph H. Thomas, PLS 4760 4 L
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CINQUINI & PASSARINO, INC. • 1360 No. Dutton Ave., Ste. 150 • Santa Rosa, CA 95401 + ( 707) 542-6268

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QUIt7I 8e PASSAPMO. INC.
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EXHIBIT "C' - Construction Exhibits
Tenant will construct the following improvements:

A_ Plans and City's Approval. Tenant shall obtain written approval of all plans for-buildings, grading, paving, drainage, utilities,- landscaping, or other improvenents by the director before construction may be commenced. All construction of improvements must conform with the approved -plans and shall =be constructed or installed irraccordance with all applicable statues, ordinances,-building codes, and rules and regulations of city, and other_ authority that may have jurisdiction over the premises and Tenant' operations, _ s-including; but not limited to the Fire and Paramedic District or the Federal. Aviation Administration. Tenant is solely responsible fdr`determining and obtaining all necessary permits and approvals, and for paying any and-all fees required, for-the construction. "The director' appoval s-of Tenant's plans and specifications does
not constitute a
representation or warranty as to its conformity.

B. Construction Schedule_ Tenant must begin the construction of the improvements within 12 months after the-commencement date of the. lease, and shall complete the. construction within 24 months from the commencement date for each Phase.

C_ Delay of Construction' Upon Tenant'swritten request -to-the director, the dates. in this section may. be extended by written approval of the director. This may include time lost as a result of work stoppages, strikes, shortages of material, or acts of God, provided the time lost is entirely-beyond Tenant'scontrol. The-rent must be paid during any delay.

D. Inspection and Acceptance. Tenant shall obtain building permits and approvals required.* All improvements- including, but not limited to, buildings, site preparation, sub-grade: preparation, paving, drainage, and overall &- velopment of die premises, shall be subject to inspection, testing, and acceptance in accordance with applicable law.

E. Engineering. Tenant must set the-necessary boundary stakes on the premises and shall provide any surveys required for the design of the area paving. The director must furnish Tenant with control information. required for ground and pavement elevations, specifications for earthwork, pavement, and drainage. Any material deviation from the approved plans and specification must have prior approval by the director and any required governmental agency.

F. Utilities. Upon the prior written approval by the director, Tenant must install' other utilities on the premises at its own cost and expense, including all M=R11 191filiff 2000- 4 - 1®

AIT J{ *sifina 4U~ TV
UKIA14, c%1F. L
connection, inspection, and service fees. All utilities must be installed underground, unless agreed to in writing by die director and waived by the planning commission. The City may negotiate with Tenant for the oversizing or extension of utilities to serve other parcels.

G. Paving and Concrete. Tenant must construct-the pavement for the aircraft movement areas and the concrete hangar floors to accommodate the heaviest _~ircrn-31 expected to operate in the area, or fully loaded fuel trucks, whichever is of greater weight, with a minimum expected pavement life of no less than 20 years. Any roadway access must be in accordance with city standards for comparable constructionH. Notice of- Responsibility.- Non-City intends -to- post and to rfcord a notice of city non-responsibility within. days3.of execution ofIhis agreement. A copy of the notice shall be retained by the director following recordation at the City Recorder's Office.

I: Finish Site Grading. Tenant shall perform,. at Tenant's expense, all finish
grading -of the premises.: City will furnish, if available, native material.

J. Frontage Clearances. Tenant must construct the improvements so that all frontages and clearance of the improvements are in compliance .with city standards and so they do not encroach upon the building restriction line shown on the ALP.

K_ Construction of Public Restrooms. Tenant shall at its sole expense construct publicly accessible restrooms in a location to be approved by the Director IIpItlIIRIN~ W IIN~INNWA NII ~';;': f
16

UKIAf I, CALIF.

ACKNOWLEDGMENT
State of California )
ss.

County of Mendocino )
On June 29, 2000, before me, Karen Yoast, Notary Public, personally appeared Gregg S.

Taylor.
1 P,
personally known to me OR proved to me on the basis of satisfactory evidence to capacity(ies), and that by his/ their her/signatures on the instrument the person(s), or the entity upon behalf of which the KAREN YOAST person(s) acted, executed the instrument.

Comm. # 1209930
sue NOTARY PUBLIC CALIFORNIA
Mendocino County ~ WITNESS my hand and official seal.

My Comm. Expires Feb. 6, 2003 "t
rl P

OPTIONAL
Though Statute does not require the Notary to fill in the data below, doing so may prove valuable to persons relying on the document.

DESCRIPTION OF ATTACHED DOCUMENT
Title or Type of Document: Lease Agreement
Document Date: 6/ 20001/ Number of Pages:

Signer(s) Other Than Named Above: Candace Horsley, Ukiah City Manager CAPACITY CLAIMED BY SIGNER:

Signer's
Name: Gregg S. Taylor
Individual
Corporate Officer(s)
Title(s)
Partner - Limited General
Attomey- Fact inTrustee(s)
Guardian
Other:

CAPACITY CLAIMED BY SIGNER:

Signer's
Name:

Individual
Corporate Officer(s)
Title(s)
Partner Limited General
Attomey- Fact inTrustee(s)
Guardian
Other:

SIGNER IS REPRESENTING:

Person(s) or Entity( Cies)
C J
Ukiah Aviation Services LP
1 SIGNER IS REPRESENTING: i._; i
Person(s) or Entity(ies)_
is
a:,,.

March 11, 2024
Gerald Ward
160 Foss Creek Circle 1980
Healdsburg, CA 95448
[email protected]
707.489.7711
City of Ukiah
300 Seminary Ave.

Ukiah, CA 95482
Re: Revised Letter of Intent for Assignment of Lease Agreement To Maya Simerson:

Please find this revised Letter of Intent on behalf of Wardway Enterprises, LLC, hereinafter referred to as the "Assignee," to express our continued interest in the assignment of the Lease Agreement dated June 1st, 2000, between the City of Ukiah, acting through its City Council (Lessor), and Ukiah Aviation Services (Lessee).

Again, we acknowledge and appreciate the opportunity to engage in further discussions regarding the lease assignment. In light of our recent conversation and to ensure transparency and alignment with the City Council's future planning for the airport, we propose the following clarification to the original Letter of Intent:

1. Removal of Parcel A in attached Exhibit B: The Assignee proposes that if the Lessor decides to remove Parcel A from the originally leased area, it would be understood to adjust the corresponding ground rent on the remaining square footage of Parcel B. This adjustment is proposed to align with changes in the intended use and development of the premises. Additionally, if Parcel A is not removed from the lease, then the Lessee should retain the right to develop on Parcel A. If someone subsequently develops Parcel A due to its removal from the leased square footage, at that time, the City would collect the ground rent for Parcel A.

2. Shared Taxiway Agreement: In the event that Parcel A is developed with additional hangars, the Assignee agrees to a shared taxiway arrangement between Parcel A and Parcel B. This shared taxiway will facilitate smooth operations and ensure cooperation between the Assignee and any lessee developing Parcel A.

The Assignee remains committed to complying with all other terms and conditions outlined in the original Lease Agreement, including but not limited to rental payments, maintenance responsibilities, and adherence to applicable regulations.

We understand that any proposed modifications to the lease agreement are subject to your approval and further negotiation. The Assignee is open to discussions and is willing to provide any additional information or documentation necessary to facilitate the smooth transition of the lease to Wardway Enterprises, LLC.

Thank you for your attention to this matter. We look forward to a positive collaboration and appreciate your prompt consideration of our revised request.

Respectfully,
Gerald Ward
Wardway Enterprises, LLC
Agreed and Accepted
_________________________________
Name
________________________________
Signature
_________________________________
Date
Attachment 2

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LAND SURVEYING JOB ME: UKIAH AIRPORT BANGER 1-DRAWN--~BY:_._PCS_...._StEEr==-1_0F_1 ____ = UIO la..._ = Ala. 1------------t SCALE: 1• • 50 JOB f: 4548-00 D£SCRIPl10N: LEASE EASDENT PLAT 1-,.-a::t,.-~-DI-AT ____ ......... __ ~..,;-"" __ ' .. -.~-,~--- ... - )Wlft ..,._..,..

1 ASSIGNMENT AND ASSUMPTION OF AMENDED LEASE
This Agreement, dated ____________ (“EffecƟve Date”) by and between the City of Ukiah (“Lessor”), Vega Air, LLC (“Assignee/Lessee”) and Ukiah AviaƟon Services LP (“Assignor”) assigns the Lease Agreement dated July 1, 2000 (“Lease”), between Lessor and Assignor aƩached hereto as Exhibit 1, as amended herein. Except as amended herein all other terms and condiƟons of the Lease remain in full force and effect. Lessor, Assignor and Assignee/Lessee may be referred to herein individually as a “Party” or collecƟvely as the “ParƟes”.

1. As of the EffecƟve Date, Assignor hereby assigns to Assignee/Lessee and Assignee/Lessee hereby assumes. and agrees to be bound by the terms and condiƟons of the Lease, as amended herein.

2. The ParƟes acknowledge and agree that as of the EffecƟve Date, Assignor constructed eight airplane hangars on Parcel B, as depicted on aƩached Exhibit 2 (which consists of Exhibit A and Exhibit B to the Lease), but has leŌ Parcel A unimproved. The area between Parcel A and Parcel B (hereaŌer referred to as “Parcel C”) is paved and used as a taxiway for access to the airport hangars on Parcel B and could be used as a taxiway and for access to hangars or other aviaƟon related faciliƟes constructed on Parcel A.

3. As of the EffecƟve Date Assignor relinquishes any right, Ɵtle or interest in and to the real property depicted and described in aƩached Exhibit 2 to the Lease (the “Leased Premises”), including the eight hangars and other improvements constructed on Parcel B and warrants and represents that there are no actual or threatened encumbrances on the Leased Premise arising out of or relaƟng to Assignor’s use or improvement of the Leased Premises, including, but not limited to, mortgages, deeds of trust and judgment liens. Assignor confirms that aŌer assignment of the Lease to Assignee/Lessee, Assignor remains subject to SecƟon 6 of the Lease as to claims arising prior to the assignment of the Lease to Assignee/Lessee.

4. As of the EffecƟve Date, the Lease is revised as set forth below. a. SecƟon 2, Term, is amended as follows:

The term of this Lease is forty years commenced on March 28, 2002, and terminaƟng on March 28, 2042, subject to the Lessor’s right to terminate the Lease as provided in subsecƟon 4.a(i) and Assignee/Lessee’s right to negoƟate the term for Parcel A as provided in subsecƟon 4.a(ii). (i) The lease of Parcel A to Assignee/Lessee shall terminate upon sixty (60) days of wriƩen noƟce of terminaƟon from City to Assignee/ Lessee. On and aŌer the effecƟve date of such terminaƟon of the Parcel A Lease, the City, or any future lessee of Parcel A, and Assignee/Lessee shall have a shared right of access and use of Parcel C as a taxiway and for access to hangars or other aviaƟon-related faciliƟes constructed on said parcels. Each Party’s use of Parcel C must not unnecessarily obstruct or interfere with the other Party’s use of said parcel as authorized by this SubsecƟon 4.a(i) and each Party shall share equally in the cost to maintain Parcel C in a safe and well-maintained condiƟon. (ii) Upon terminaƟon of the lease for Parcel A, the ground rent, as adjusted for inflaƟon (excluding 5% of gross revenue from hangar rent) as Attachment 3

2 imposed by SecƟon 3 of the Lease, will be reduced by twenty-five (25) percent at the Ɵme the development of Parcel A is assigned to another lessee by the City. That reduced amount will be subject to all future annual CPI adjustments.

At any point during the remainder of the term of the Lease, but not aŌer any noƟce from the Lessor of terminaƟon, the Assignee/Lessee may provide the Lessor wriƩen noƟce that Assignee/Lessee intends to construct hangars or other aviaƟon related faciliƟes on Parcel A. . If the proposal is approved by the Lessor in the sole exercise of its discreƟon, the two parƟes will thereupon negoƟate new terms for Parcel A. b. SecƟon 5. Assignment, is amended as follows:

Lessee will not assign this Lease or any interest therein without the prior wriƩen consent of Lessor. As used herein “assignment” includes any change in the membership of the LLC that comprises a controlling interest of the LLC. The City Manager may consent to an assignment of the Lease on behalf of Lessor, if the assignment is to a lending insƟtuƟon and necessary for the Lessee to finance the construcƟon of Lessor approved improvements on the leased premises. The City Manager may agree to commercially reasonable terms and condiƟons in connecƟon with an assignment required for financing purposes. The City Council must approve all other assignments. Lessor shall not withhold approval unreasonably of Lessees request to assign this Lease. Any assignee must meet all criteria duly adopted by Lessor for leasing said property for airport related uses and the assignment of the Lease must be consistent with the Airport Master Plan, adopted by Lessor. If any assignment occurs in violaƟon of this paragraph, Lessor may terminate this Lease and recover possession of the leased premises, including any improvements located on the leased premises which, under the terms of this Lease, become the Lessor’s property upon terminaƟon of the Lease. “Assignment” includes both voluntary assignments and assignments that occur involuntarily or by operaƟon of law. c. SecƟon 11. NoƟce is amended to read as follows.

Any wriƩen noƟce or other wriƩen communicaƟon permiƩed or required by this Agreement shall be deemed given and received upon delivery, if served by email with acknowledgment of receipt, Federal Express, UPS or similar overnight delivery service or 48 hours from deposit in the US Mail with proper First-Class postage and addressed as follows:

TO ASSIGNOR: TO ASSIGNEE/LESSEE: TO LANDORD:

Ukiah AviaƟon Services, LP City of Ukiah
AƩenƟon: Gordon Gravelle AƩenƟon; Sage Sangiacomo
P.O. Box 563 300 Seminary Ave.

Lakeport, CA. 95453
Vega Air, LLC AƩenƟon:

Jerry Ward 160 Foss
Creek Circle 1980
Healdsburg, CA 95448 Ukiah, CA. 95482
Email: [email protected] Email: [email protected] Email:[email protected]

3 SIGNATURES

Agenda Item No: 8.b.

MEETING DATE/TIME: 5/1/2024

ITEM NO: 2024-148

AGENDA SUMMARY REPORT
SUBJECT: Consideration of Award of Bid to Lincoln Aquatics in the Amount of $62,512.72 for the Municipal Pool Filtration System, Specification No.E39825, and Approval of Corresponding Budget Amendment.

DEPARTMENT: Finance PREPARED BY: Myles Fisette
PRESENTER: Neil Davis, Community Services Director
ATTACHMENTS:

1. Picture of Filters

2. BID TABULATION RFB E39825

3. Lincoln Aquatics Bid
Summary: Council will consider awarding a bid to Lincoln Aquatics in the amount of $62,512.72 for the Municipal Pool Filtration System, Specification No.E39825, and consider approving a corresponding budget amendment.

Background: The Recreation Division is responsible for the staffing, programming, and management of the Ukiah Municipal Swimming Pools for aquatic programs and events. Every summer, the Municipal Pools host public swimming, swim lessons, and aquatic fitness classes. Aquatics Staff operates concessions from the pool facility, offering an array of healthy snacks and seasonally appropriate treats.

Community Services Staff has estimated the current pool filters to be at least 50 years old (Attachment 1).

Staff has patched the exterior of the filters and repaired them in various ways over the past decades but they have now reached the end of their life. The California Department of Public Health code requires functional filters on public swimming pools with a flow rate which allows the water to recirculate in an appropriate amount of time.

Discussion: The City sent out a Request for Bid on April 11, 2024, and received three (3) materials bids for this project (Attachment 2). Lincoln Aquatics was the lowest responsible bidder with a bid amount of $62,512.72. A copy of Lincoln Aquatics's bid is provided (Attachment 3). Staff is requesting the Council's approval to award the bid to Lincoln Aquatics, and approval of a corresponding budget amendment.

This will be the first step in a two-step procurement process with Staff bidding the installation separately.

Given the 12-14 week lead time for the materials and the extended bidding process required for labor, it was decided to expedite the ordering of parts while simultaneously working on the labor aspect. The estimated cost for the installation is $58,000. Funding for this project will come from general fund reserves.

Recommended Action: Award a bid to Lincoln Aquatics in the Amount of $62,512.72 for the Municipal Pool Filtration System, Specification No.E39825, and approve corresponding budget amendment.

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 10022300.80100.18448: $0
PROPOSED BUDGET AMOUNT: 10022300.80100.18448: $62,512.72 FINANCING SOURCE: General Fund reserves
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A

COORDINATED WITH: Mary Horger, Financial Services Manager; Jake Burgess, Community Services Supervisor; Neil Davis, Community Services Director; Daniel Spence, Recreation Supervisor; Robert Gibson, Parks Superintendent
DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

GP-A4 - Public Facilities, Services, and Infrastructure Element

ATTACHMENT 1

ITEM # ITEM DESCRIPTION QTY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 STARK SS2-96 SAND FILTER 1 $ 48,771.00 $ 48,771.00 $ 54,190.00 $ 54,190.00 $ 60,161.40 $ 60,161.40 2 STARK PBS01 PARA-PUMP BOOSTER 1 $ 1,771.00 $ 1,771.00 $ 2,083.52 $ 2,083.52 $ 2,280.05 $ 2,280.05 3 FLUIDTROL SW116106031 1 $ 2,669.00 $ 2,669.00 $ 2,884.44 $ 2,884.44 $ 4,090.32 $ 4,090.32 4 BLUE WHITE RT-800S8-GPM1 F1000 1 $ 590.00 $ 590.00 $ 747.51 $ 747.51 $ 726.61 $ 726.61 5 50 LB BAG #20 SILICA FILTER SAND 124 $ 9.90 $ 1,227.60 $ 11.00 $ 1,364.00 $ 12.63 $ 1,566.12 6 50 LB BAG .25"x3/8" PEA GRAVEL 40 $ 7.70 $ 308.00 $ 8.56 $ 342.40 $ 41.15 $ 1,646.00 SUBTOTAL $ 55,336.60 $ 61,611.87 $ 70,470.50
TAX $ 4,911.12 $ 5,468.05 $ 6,254.26
FREIGHT $ 2,265.00 $ 2,516.84 $ 5,355.00
GRAND TOTAL $ 62,512.72 $ 69,596.76 $ 82,079.76

SANTA ANA, CA
LINCOLN AQUATICS-SCP JOHNSON POOL AND SPA WATERLINE TECHNOLOGIES INC.

RFB E39825 - POOL SAND FILTER
BID OPENING: 2 PM, APRIL 18, 2024

CONCORD, CA WINDSOR, CA
ATTACHMENT 2

ATTACHMENT 3

Agenda Item No: 8.c.

MEETING DATE/TIME: 5/1/2024

ITEM NO: 2024-149

AGENDA SUMMARY REPORT
SUBJECT: Consideration of Adoption of Resolution Approving Records Destruction for the Human Resources and Risk Management Department.

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:

1. Proposed Resolution with Exhibit A
Summary: The Human Resources and Risk Management department, along with the City Attorney's Office and the City Clerk, have reviewed records that have been identified as being ready for destruction. Council is being asked to approve their destruction.

Background: City of Ukiah's Records Retention Guidelines was constructed based on the State of California's recommended retention schedule and various government regulations, as well as recommendations from City departments. The Human Resources and Risk Management department, along with the City Attorney's Office and the City Clerk, have reviewed the Transfer Notices for a total of 17 boxes that are due for destruction per the Guidelines, and have approved them for shredding.

Discussion: The estimated cost for shredding the 17 boxes is $136, and this has been budgeted for the 23-24 fiscal year.

Staff recommends that Council adopt the resolution (Attachment 1), authorizing the destruction of 17 boxes of outdated documents, listed attached as Exhibit A to the resolution; and approve the budget amendment to the City Clerk Contracted Services and Elections account.

Recommended Action: Adopt resolution authorizing the destruction of outdated documents for the Human Resources and Risk Management Department.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 20012500.52100: $2,000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sheri Mannion, Human Resources/Risk Management Director.

DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE

DESTRUCTION OF CERTAIN RECORDS
WHEREAS, the Human Resources and Risk Management department, along with the City Attorney’s Office and the City Clerk have reviewed and approved the list of records that are attached as Exhibit A, and determined that said records are no longer necessary and may at this time be destroyed.

NOW, THEREFORE, BE IT RESOLVED that the Ukiah City Council hereby approves the destruction of certain records, contained in Exhibit A of this Resolution, and authorizes the City Clerk to destroy the records.

PASSED AND ADOPTED this 1st day of May, 2024, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Josefina Dueñas, Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk
ATTACHMENT 1

EXHIBIT A

Agenda Item No: 12.a.

MEETING DATE/TIME: 5/1/2024

ITEM NO: 2024-153

AGENDA SUMMARY REPORT
SUBJECT: Public Hearing to Receive Public Comment and Discuss Final Grantee Performance Under State Community Development Block Grants 20-CDBG-CV2-3-00081 and 20-CDBG-CV2-3-00097, and Adopt Two Resolutions Acknowledging Project Accomplishments, Confirming Receipt of all Grant Reimbursement Funds from the State, and Approving Any Corresponding Budget Amendments Required as Part of the Grant Closeout Process.

DEPARTMENT: Community
Development PREPARED BY: Jim Robbins, Housing and Grants Manager PRESENTER: Jim Robbins, Housing and Grants Manager
ATTACHMENTS:

1. Resolution 2021-03

2. Resolution 2022-81

3. Ambulance Specifications

4. Purchase Order48373-00

5. PhotographsOfAmbulance

6. Ambulance Purchase Staff Report

7. Resolution - Close-20-CDBG-CV2-3-00081

8. Resolution - Close-20-CDBG-CV2-3-00097

9. Standard Agreement Amendment 1

10. Standard Agreement
Summary: Council will conduct a public hearing to receive a report from Staff on performance and accomplishments from State Community Development Block Grants 20-CDBG-CV2-3-00081 and 20-CDBGCV2-3-00097; receive public comments related to the City's performance on these two grant projects; adopt two Resolutions acknowledging project accomplishments, confirming activity completion, and confirming receipt of all grant reimbursement funds from the State; and approve any corresponding budget amendments required as part of the grant closeout process.

Background: On February 3, 2021, Council adopted Resolution 2021-03 (Attachment 1) authorizing the submittal of a State Community Development Block Grant (CDBG) application in response to the 2020 CDBGCV2-3 Notice of Funding Availability (NOFA) issued by the State Department of Housing and Community Development (HCD). The application included three activities:

1. City of Ukiah Subsistence Payments Program

2. Public Facility Improvements Project- Permanent Generator

3. Ukiah Valley Fire Authority (UVFA) Ambulance Purchase All three of the proposed activities were awarded by the State Department of Housing and Community Development (HCD). HCD originally awarded $31,100 for Standard Agreement 20-CDBG-CV2-3-00081 on September 14, 2021, as an add-on award for the Permanent Generator project primarily funded by Standard Agreement 20-CDBG-CV1-00004, and awarded $141,648 on September 21, 2021, for Standard Agreement 20-CDBG-CV2-3-00097 for purchase of the new ambulance. In November 2022, it became clear that the

Permanent Generator in the process of being installed at the Ukiah Valley Conference Center did not require the additional $31,100 in grant funds. In consultation with Staff, PG&E offered to do the necessary work without reimbursement from the City or from the CDBG grant. Given PG&E's generous contribution to the project, Staff worked with HCD and the City Council to amend Standard Agreement 20-CDBG-CV2-3-00081 to transfer the $31,100 to the purchase of the UVFA ambulance, a project that needed additional funds. The transfer was authorized by Council in Resolution 2022-81 (Attachment 2) and approved by HCD in Standard Agreement Amendment 1 (see Attachments 9 and 10). With the approved amendment, the total amount of CDBG grant funding for the ambulance purchase rose to $172,748.

The goal of the CDBG Ambulance Purchase project was to enhance ambulance and emergency medical services in the Ukiah Valley, providing a safe and modern ambulance to address increasing service demands due to COVID-19. With insurance records showing 79% of the UVFA’s ambulance patients as Low- and Moderate-Income (LMI), purchase of the ambulance with CDBG-CV2/CV3 funds was necessary to ensure safe and equitable access to ambulance/health care services throughout the Ukiah Valley.

During the early COVID-19 vaccination efforts, UVFA personnel administered COVID-19 vaccines at local vaccination clinics. UVFA personnel were also available in case of allergic reactions or other complications from vaccines. Supporting the local vaccination sites also meant having an ambulance on scene and leaving only one of the two ambulances available for the Ukiah Valley’s 34,000 residents. Purchase of a new ambulance enabled vaccination support to continue without impairing the ability of the UVFA to provide ambulance services in the Ukiah Valley. The purchase of the ambulance will also improve the ability of the UVFA to respond to future pandemics or other similar emergencies.

In order to complete closeout requirements related to the two CDBG grants, and to remain eligible to receive funding for similar activities in the future, HCD requires Staff to present a report to Council on accomplishments and performance related to 20-CDBG-CV2-3-00081 and 20-CDBG-CV2-3-00097. HCD also requires that Council conduct a public hearing to receive public comment, acknowledge accomplishments, confirm activity completion, and confirm receipt of grant reimbursement funds from the State.

Discussion: Report on Performance and Accomplishments
The ambulance was built to the required specifications (Attachment 3), and the City and UVFA have purchased the ambulance from Braun NW, Inc. through Purchase Order 48373-00 (Attachment 4). The UVFA received delivery of the ambulance on December 11, 2023 (see photographs in Attachment 5). Council approved the purchase of the ambulance through Agenda Item 2021-996 at the City Council meeting on August 18, 2021 (see attached agenda item, Attachment 6).

The total amount of 20-CDBG-CV2-3-00081 funds allocated to the project was $31,100 and the total amount of 20-CDBG-CV2-3-00097 funds allocated to the project was $141,648, representing an expenditure rate of 100% of available grant funds. No City of Ukiah CDBG Program Income funds were used for this project.

Staff recommends Council receive this report, conduct a public hearing to receive public comment on the City’s performance related to Standard Agreements 20-CDBG-CV2-3-00081 and 20-CDBG-CV2-3-00097, and adopt two Resolutions (Attachments 7 and 8) acknowledging accomplishments, confirming activity completion, and confirming receipt of all grant reimbursement funds from the State.

Recommended Action: 1) Receive report from Staff on final performance of State Community Development Block Grants 20-CDBG-CV2-3-00081 and 20-CDBG-CV2-3-00097; 2) Conduct a public hearing to receive public comment; 3) Adopt two Resolutions acknowledging accomplishments, confirming activity completion, and confirming receipt of all grant reimbursement funds from the State; and 4) Approve any corresponding budget amendments required as part of the grant closeout process.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: $31,100 and $141,648
PROPOSED BUDGET AMOUNT: N/A

FINANCING SOURCE: Two State CDBG grants
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 48373-00
COORDINATED WITH: Douglas Hutchison, UVFA Chief; Craig Schlatter, Community Development Director; Andrea Trincado, Grants Manager; and Mary Horger, Financial Services Manager DIVERSITY-EQUITY INITIATIVES (DEI): Goal 5 – Instill diversity, equity, and inclusion as essential core elements of policy-making, accountability, and delivery of City services.

CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): GP-A4 - Public Facilities, Services, and Infrastructure Element; and GP-A6 - Safety Element

ATTACHMENT 1

ATTACHMENT 2

11366 Amalgam Way, Suite G, Rancho Cordova, CA 95670
RedSky Emergency Vehicles 916.382.4497 O / 916.244.7088 F redskyemergency.com DEMERS MXP150 TYPE I AMBULANCES April 15, 2021
FORD F450 4X4 CHASSIS
Ukiah Valley Fire Authority
1500 South State Street
Ukiah, CA 95482-6709
Re: Proposal for Two (2) Demers MXP150 Type I Ambulances Dear Chief Hutchison:

Thank you for giving us an opportunity to provide you with a proposal for two (2) Demers MXP150 Type I ambulances, configured similarly to Phoenix Fire Department’s ambulances. The MXP150 Type I is among Demers’ most popular models, often chosen by departments that emphasize maneuverability, ergonomics for their firefighter/EMT/paramedics and low cost of operation. A detailed spec summary and custom drawings are attached for your review. Highlights of the proposed MXP150s include:
• 2021 Ford F450 4x4 with gasoline engine
and aluminum wheels
• Module and chassis painted Ford OEM
Race Red over black to match fleet
• Liquid Spring suspension
• Pass-through between cab and module has
sliding window to isolate patient
compartment from cab
• Aluminum interior with interlocking
aluminum extrusion cabinetry and powder
coating for extreme-duty
• Proven DEMS Electrical System with expedited
support via optional remote cyber connection
factory plug-in, reducing downtime
• Auxiliary, front-mounted AC condenser 60,000
BTU with auxiliary compressor
• Power Inverter, Xantrex Freedom, True Sine,
1000W with battery charger
• Full-height rear streetside compartment with
SCBA brackets
• Custom front lighting configuration including
RotoBeams
• LED GoLight
• Back-up camera
• Full medical cabinet configuration, streetside
interior with CPR seat
• Mobility track seating on curbside with
work station
• ALS cabinet with open storage and safety
net
• Extra large cabinet below action area
Whelen M Series lighting package
• Safety yellow grab bar package
• All LED cabinet and compartment lights
• All warning and scene lights are LED
• Ipad mount and docking station on cab
console
• All interior dome lights are LED
• 6-point safety belt for CPR seat
• Carbon monoxide detector
• Manual oxygen regulator with pressure sensor
and digital read-out.
• Stryker floor plate and prewire; customersupplied PowerLoad for one unit; dealersupplied for second unit (KKK compliance) • Graphics package to match fleet
Keeping lifecycle costs low once you put your ambulance in service is critical and a design priority for Demers. In addition to building extremely reliable ambulances, Demers stands behind them with excellent warranties and is the only manufacturer to offer a parts-AND-labor warranty on third-party items (e.g. inverter, lights, suction pump) that are factory installed. That also means that we handle all the warranty claims on the module and systems, regardless of whether it’s a Demers-built item or an installed component, and it’s covered for the first two years.

Demers Standard Warranties for the MXP150 include:
• Module Structure: 25 Years “lifetime” / Unlimited Miles • Paint: 5 Years / 180,000 Miles (non-prorated)
• Electrical: 5 Years / 180,000 Miles
• Materials and Workmanship: 5 Years/ 180,000 Miles
• OEM Materials: 2 Years / 75,000 Miles
City of Ukiah
20-CDBG-CV2-3-00097

ATTACHMENT 3

11366 Amalgam Way, Suite G, Rancho Cordova, CA 95670
RedSky Emergency Vehicles 916.382.4497 O / 916.244.7088 F redskyemergency.com MXP150 Pricing
Description Unit Price Total Price
Two (2) Demers MXP150 Type I Ambulances, 2021 Ford F450 4x4 chassis per the attached specifications. A trip for two (2) department representatives for final inspection is included in the proposed price
$231,925.00 $463,850.00*
One (1) Stryker PowerLOAD cot retention system $23,900.00 $23,900.00 Two-Unit Discount -$5,000.00
California Tire Fee, $1.75 / tire included
Sub-Total $482,750.00
Sales Tax, California and Mendocino County, Unincorporated, 7.875% $38,016.56 Total $520,766.56
*Includes Ford FIN code rebate of -$4,300 per unit based on Ukiah Valley’s Ford FIN code of QE259. Pricing is subject to change if the current rebate amount changes or becomes unavailable at time of delivery. Proposed price does not include California DMV registration or titling fees, based on assumption that Ukiah Valley Fire Authority is exempt.

Terms:

Payment Terms: Payment shall be made directly to RedSky Emergency Vehicles or as directed by RedSky Emergency Vehicles. Payment is due at time of delivery.

Delivery: 90 – 110 days after receipt of chassis
The Seller shall not be liable for failure to deliver or for any delay in delivering the motor vehicles covered by this agreement where such failure or delay is due, in whole or in part, to any cause beyond the control or without the fault or negligence of the Seller. Delays from the chassis manufacturer will result in extended delivery time, as will changes to this contract once the order has been placed with Demers Ambulance. Additions or deletions may be made if the vehicle has not passed that point in production at the time of change.

Contingencies: RedSky Emergency Vehicles will not be liable for any delay, failure to make delivery, or other default due to strikes, labor unrest, war, riot, federal, state or local government action, fire, flood, pandemic, or other disaster or acts of God, accidents, breakdown of machinery, lack of or inability to obtain materials, parts or supplies, or any other causes or circumstances beyond the reasonable control of Company which prevent or hinder Company’s delivery of the vehicle or apparatus.

Delivery Terms: FOB Ukiah, CA
Sales & Use Taxes: The price for the motor vehicle specified in this agreement does not include Sales Taxes and Use Taxes (Federal, State, or Local) unless expressly stated.

Validity: 60 days
Thank you for allowing us the opportunity to earn your business. We look forward to future discussions about your ambulance needs. Please do not hesitate to contact me with any questions.

City of Ukiah
20-CDBG-CV2-3-00097

11366 Amalgam Way, Suite G, Rancho Cordova, CA 95670
RedSky Emergency Vehicles 916.382.4497 O / 916.244.7088 F redskyemergency.com With best regards,
Kirsten Skyba
VP – Operations & Customer Service; Co-Owner
City of Ukiah
20-CDBG-CV2-3-00097

Purchase Order
Purchase
Order #

THIS NUMBER MUST APPEAR ON ALL INVOICES,
PACKAGES AND SHIPPING PAPERS.

Fiscal Year Page of
Delivery must be made within
doors of specified destination.

RECEIVING COPY PO Total
B
I
L
L
T
O
V
E
N
D
O
R
S
H
I
P
T
O
Vendor Phone Number Vendor Fax Number Buyer Date Ordered Date Required Item# Description/Part No. Qty UOM Unit Price Extended Price

CITY OF UKIAH
ATTN: ACCOUNTS PAYABLE
300 SEMINARY AVENUE
UKIAH, CA 95482
Delivery Reference Freight Method/Terms Department/Location Sales Tax Rate 2023 1 1
48373-00

BRAUN NORTHWEST INC
PO BOX 1204
150 NORTH STAR DR
CHEHALIS WA 98532

UKIAH VALLEY FIRE AUTHORITY
1500 SOUTH STATE STREET
UKIAH CA 95482
Mary Horger 07/06/2023
FINANCE 0.000
$206,424.82
1 2023 NORTH STAR AMBULANCE ON A 2023 FOR E450 189598.0 DOLL $1.000 $189,598.00 CHASSIS (3622-3) VIN #1FDXE4FN9PDD39171
917.00.00.21.214.0000.00000.80100.V2781 $189,598.00
2 TAX 16826.8 DOLL $1.000 $16,826.82
917.00.00.21.214.0000.00000.80100.V2781 $16,826.82
REF REQ E37958

AS PER ATTACHED INVOICE
DISTRICT APPROVED: 6/13/23
ATTACHMENT 4

ATTACHMENT 5
Ambulance Photographs
December 11, 2023
20-CDBG-CV2-3-00097 and 20-CDBG-CV2-3-00081

ATTACHMENT 5

ATTACHMENT 6

ATTACHMENT 7
RESOLUTION NO. 2024-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ACKNOWLEDGING

ACOMPLISHMENTS AND CONFIRMING ACTIVITY COMPLETION OF COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) COMMUNITY DEVELOPMENT HEALTH SERVICES ACTIVITY: UKIAH VALLEY FIRE AUTHORITY AMBULANCE PURCHASE WHEREAS, on February 3, 2021, the City Council adopted Resolution 2021-03 authorizing the submittal of a State Community Development Block Grant (CDBG) application in response to the 2020 CDBG Coronavirus Response Round 2 and 3 (CDBG-CV-2-3) Notice of Funding Availability (NOFA) issued by the State Department of Housing and Community Development (HCD); and

WHEREAS, the City was awarded $31,100 in State CDBG-CV funds for Standard Agreement 20- CDBG-CV2-3-00081 for the purchase of a generator for the Ukiah Valley Conference Center and executed the Standard Agreement on September 14, 2021; and WHEREAS, the City passed Resolution 2022-81 on December 21, 2022 to transfer the $31,100 to the Ukiah Valley Fire Authority Ambulance Purchase represented by Standard Agreement CDBG-CV2-3-00097; and
WHEREAS, the project has been completed, all activity funds have been expended, and the City has been reimbursed $31,100 by HCD for all project expenses; and WHEREAS, the State CDBG program requires that City staff present a report on project accomplishments and performance after the project has been completed; and WHEREAS, the State CDBG program requires the City Council to conduct a public hearing to receive public comment and adopt a Resolution acknowledging accomplishments and confirming activity completion and receipt of all funds from HCD requested by the City through Standard Agreement 20-CDBG-CV2-3-00081.

NOW, THEREFORE, BE IT RESOLOVED as follows:

1. The City Council of the City of Ukiah has reviewed the activity staff report and acknowledges the project accomplishments, which include the purchase of an ambulance for the Ukiah Valley Fire Authority;

2. The City Council confirms activity completion;

3. The City Council confirms that the City has received all grant-related reimbursement funds from the State and is ready to close out standard agreement 20-CDBG-CV2-3-00081.

THE FOREGOING RESOLUTION WAS ADOPTED at a regular meeting of the City Council of the City of Ukiah held on the 1st day of May, 2024, by the following roll call vote.

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________
Josefina Dueñas, Mayor

ATTACHMENT 7

STATE OF CALIFORNIA
City of Ukiah
ATTEST:

I, Kristine Lawler, City Clerk of the City of Ukiah, State of California, hereby certify the above and foregoing to be a full, true, and correct copy of a resolution adopted by said City Council on this 1st day of May, 2024.

Kristine Lawler, City Clerk
of the City of Ukiah of the State of California
By: _______________________________

ATTACHMENT 8
RESOLUTION NO. 2024-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ACKNOWLEDGING

ACOMPLISHMENTS AND CONFIRMING ACTIVITY COMPLETION OF COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) COMMUNITY DEVELOPMENT HEALTH SERVICES ACTIVITY: UKIAH VALLEY FIRE AUTHORITY AMBULANCE PURCHASE WHEREAS, on February 3, 2021, the City Council adopted Resolution 2021-03 authorizing the submittal of a State Community Development Block Grant (CDBG) application in response to the 2020 CDBG Coronavirus Response Round 2 and 3 (CDBG-CV-2-3) Notice of Funding Availability (NOFA) issued by the State Department of Housing and Community Development (HCD); and

WHEREAS, the City was awarded $141,648 in State CDBG-CV funds for Standard Agreement 20-CDBG-CV2-3-00097 for the purchase of an ambulance for the Ukiah Valley Fire Authority and executed the Standard Agreement on September 21, 2021; and WHEREAS, the project has been completed, all activity funds have been expended, and the City has been reimbursed $141,648 by HCD for all project expenses; and WHEREAS, the State CDBG program requires that City staff present a report on project accomplishments and performance after the project has been completed; and WHEREAS, the State CDBG program requires the City Council to conduct a public hearing to receive public comment and adopt a Resolution acknowledging accomplishments and confirming activity completion and receipt of all funds from HCD requested by the City through Standard Agreement 20-CDBG-CV2-3-00097.

NOW, THEREFORE, BE IT RESOLOVED as follows:

1. The City Council of the City of Ukiah has reviewed the activity staff report and acknowledges the project accomplishments, which include the purchase of an ambulance for the Ukiah Valley Fire Authority;

2. The City Council confirms activity completion;

3. The City Council confirms that the City has received all grant-related reimbursement funds from the State and is ready to close out standard agreement 20-CDBG-CV2-3-00097.

THE FOREGOING RESOLUTION WAS ADOPTED at a regular meeting of the City Council of the City of Ukiah held on the 1st day of May, 2024, by the following roll call vote.

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________
Josefina Dueñas, Mayor

STATE OF CALIFORNIA
City of Ukiah

ATTACHMENT 8
ATTEST:

I, Kristine Lawler, City Clerk of the City of Ukiah, State of California, hereby certify the above and foregoing to be a full, true, and correct copy of a resolution adopted by said City Council on this 1st day of May, 2024.

Kristine Lawler, City Clerk
of the City of Ukiah of the State of California
By: _______________________________

4/5/2023
ATTACHMENT 9

CA HCD Revision / Amendment Request Form
CA HCD Revision / Amendment Request Form
Please complete the form below to request revisions or amendments to your CDBG-CV Standard Agreement under California Department of Housing and Community Development guidelines. A separate form must be completed for each agreement/award.

Part 1: Requested Revision / Amendment for:

Award Number:

Contractor/Grantee:

Grant Administrator (CDBG-CV) OR
CDBG Representative (Annual CDBG):

Person Completing Form:

Complete the Part 2: Contract Revisions and/or Part 3: Amendments sections below.

Remember, revisions do not require a new Standard Agreement, while amendments do.

Part 2: Contract Revisions
Choose revision types (Scope of Work, Timeline or Milestone, Beneficiaries or Other) and complete entries for those revisions.

Scope of Work Revision (Choose Itemize the Scope of Work and/or Change the Scope of Work)
Itemize the Scope of Work
Original Scope of Work: Proposed Itemized Scope of Work:
1 / /2021 Page 1
City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

CA HCD Revision / Amendment Request Form
Change the Scope of Work in a manner that does not change the overall budget, National Objective, or change type and does not reduce the number of estimated beneficiaries. If your request impacts these areas, STOP. You must request an Amendment.

Original Scope of Work: Proposed Scope of Work:

Timeline or Milestone Revision
Proposed revisions may only affect intermediate milestones; they MAY NOT affect start and end dates. An Amendment is required to change start or end date.

Original Milestones: Proposed Milestones:

Beneficiaries Revision
To qualify as a revision, proposed adjustments must increase the estimated number of beneficiaries WITHOUT increasing or decreasing the scope of work and WITHOUT changing the overall budget.

Original Estimated Increased Number
Number of Beneficiaries: of Beneficiaries:
1 / /2021 Page 2
City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

CA HCD Revision / Amendment Request Form
Other (Please Explain)
Original Item: Proposed Change:

Part 3: Contract Amendment
Include in this section adjustments that change the scope in a manner that requires a change to the awarded activity budget, including adding funds from other State CDBG funded activities, other CDBG-CV allocations, adding Program Income, and reducing funds from either State CDBG awarded funds or Program Income.

Contract Amendments must be fully executed by BOTH the Grantee and the CA HCD prior to implementation. Adjustments MAY NOT be implemented prior to execution unless CA HCD has provided written notice authorizing the Grantee to proceed.

Choose amendment type(s) (Scope of Work, Budget and Scope of Work, Beneficiaries, or Other) and complete entries for these amendments.

Scope of Work Amendment (Choose EITHER Add Scope or Reduce Scope) Add Scope beyond what was included in the original application Original Scope of Work: Proposed Scope of Work:
1 / /2021 Page 3
City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

CA HCD Revision / Amendment Request Form
Reduce Scope such that the activity is materially different from that in the original application.

Original Scope of Work: Proposed Scope of Work:

Budget and Scope of Work Amendment (Choose Change of Scope requiring adding funds, Change of Scope requiring reducing funds, and/or Budget Change.) Change to the Scope of Work that requires a change to awarded activity budget including ADDING FUNDS from other State CDBG funded activities or other CDBG-CV allocations or adding Program Income. Complete both the scope and budget information below.

Original Scope of Work: Proposed Scope of Work:

Budget Change
Original Scope of Work: Proposed Scope of Work:

Awarded Funds Total Funds Awarded Funds Total Funds
1 / /2021 Page 4
City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

CA HCD Revision / Amendment Request Form
Change to the Scope of Work that requires a change to awarded activity budget including REDUCING FUNDS from either State CDBG awarded funds or Program Income. Complete both the scope and budget information below.

Original Scope of Work: Proposed Scope of Work:

Budget Change
Original Scope of Work: Proposed Scope of Work:

Awarded Funds Total Funds Awarded Funds Total Funds
Budget change to awarded activity budget including adding funds from other CDBG-CV, CDBG annual funds, or Program Income allocation. If the budget line items (such as activity or activity delivery) are moved WITHOUT increasing or decreasing the overall budget, complete the Revision section instead.

Budget Changes
Original Scope of Work: Proposed Scope of Work:

Awarded Funds Total Funds Awarded Funds Total Funds
1 / /2021 Page 5
City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

CA HCD Revision / Amendment Request Form
Beneficiaries Amendment
Proposed adjustments should reduce the estimated beneficiary counts. If the number of beneficiaries is being increased WITHOUT increasing or decreasing the scope of work and WITHOUT changing the overall budget, complete the Revision section instead.

Original Estimated
Number of Beneficiaries:

Reduced Number of
Beneficiaries:

Other (Please Explain)
Original Item: Proposed Change:

Amendment Justifications and Assurances
Please include the following information for the proposed amendment.

1. Identify the reasons for the proposed amendment(s).

2. List steps being taken to avoid any future amendment(s) request(s) for the same reason(s).
1 / /2021 Page 6
City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

CA HCD Revision / Amendment Request Form
Part 4: Grantee Approval and Acknowledgment
I approve the revision or amendment requested above. I acknowledge that if revisions are approved, they will be automatically incorporated into our current Standard Agreement. All other provisions of the agreement shall remain unchanged. I also acknowledge that if an amendment is approved, it must be fully executed by both the Grantee and the Department prior to implementation.

Name of Designated Official: Title of Designated Official:

Signature of Designated Official: Date:
1 / /2021 Page 7
City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

APPENDIX D 1
Department of Housing and Community Development
Revised 5/11/2022
CDBG-CV2 & CV3
NOFA
Appendix D: Resolution of the Governing Body
RESOLUTION NO. 2022-81

A RESOLUTION APPROVING AN AMENDMENT TO THE STANDARD
AGREEMENT FOR THE 2020 COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM CORONAVIRUS RESPONSE ROUND 2 and 3
(CDBG-CV2 and CV3) NOFA DATED DECEMBER 18, 2020
BE IT RESOLVED by the City Council of the City of Ukiah as follows:

SECTION 1:

The City Council has reviewed and hereby approves the submission to the State of endments to its existing CDBG-CV2 and CV3
Standard Agreement with the State numbered 20-CDBGV2 and CV3 Notice of Funding Availability (NOFA). The reviewed and approved amendment(s) are presented in Section 2 of this Resolution.

SECTION 2:

The following amendments to the Standard Agreement have been reviewed and approved by the City Council with acknowledgement that all provisions of the Standard Agreement other than those shown in the tables below shall remain unmodified.

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

APPENDIX D 2
Department of Housing and Community Development
Revised 5/11/2022
CDBG-CV2 & CV3
NOFA
Existing Section Reference: Standard Agreement 20-CDBG-CV2-3-00081 Existing Provision: Procurement and installation of a permanent generator at the City-owned Ukiah Valley Conference Center located at 200 South School Street, Ukiah, CA.

Amended Provision: Additional funding in support of Ambulance purchase for the Ukiah Valley Fire Authority (UVFA) associated with City of Ukiah CDBG-CV2-3 executed agreement no. 20-CDBG-CV2-3-00097.

Existing Section Reference (if Applicable):

Original Provision:

Amended Provision:
(Add as many tables as necessary to document the requested amendment. Include associated budget changes, if any.)
City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

APPENDIX D 3
Department of Housing and Community Development
Revised 5/11/2022
CDBG-CV2 & CV3
NOFA
SECTION 3:

The City acknowledges compliance with all state and federal public participation requirements with respect to the proposed amendments to the Standard Agreement described in Section 2 above.

SECTION 4:

The City hereby authorizes and directs the City Manager, or designee*, to execute and deliver all applications and/
pertaining to all such applications and/or amendments.

SECTION 5:

If an amendment to the Standard Agreement is approved as contemplated above, the City Manager, or designee*, is authorized to enter into, execute, and deliver an amendment to the Standard Agreement and any and all other documentation which may be required by the State from time to time for the purposes of this grant.

SECTION 6:

If an amendment to the Standard Agreement is approved, the City Manager, or designee*, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with this grant.
* Important Note: If the designee is signing any application, agreement, amendment, or any other document on behalf of the designated official of the City/County, written proof of designee authority to sign on behalf of such designated official must be included with the Resolution, otherwise the Resolution will be deemed deficient and rejected.

Additionally, do not add limitations or conditions on the ability of the signatory or signatories to sign documents, or the Resolution may not be accepted. If more than one a signatory. The only exception is for county
counsel or city attorney to approve as to form or legality or both, IF such approval is already part of the standard city/county signature block as evidenced by the signed Resolution itself. Inclusions of additional limitations or conditions on the authority of the signer will result in the Resolution being rejected and will require your entity to issue a corrected Resolution prior to the Department issuing a Standard Agreement or any subsequent amendments thereto.

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

APPENDIX D 4
Department of Housing and Community Development
Revised 5/11/2022
CDBG-CV2 & CV3
NOFA
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah held on December 21, 2022 by the following vote:
[Instruction: Fill in all four (4) vote-count fields below. If none, indica ] AYES: ___4____ NOES: ___0____
ABSENT: ___1____ ABSTAIN: ___0____
____________________________________
Mari Rodin, Mayor
City Council

STATE OF CALIFORNIA
City of Ukiah
I, Kristine Lawler, City Clerk of the City of Ukiah, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said [City Council or Board of Supervisors, as applicable] on this 21st day of December, 2023.
___________________________________________
Kristine Lawler, City Clerk of the City of Ukiah,
State of California
By: Kristine Lawler, City Clerk________________
Name and Title
(Note: The attesting officer cannot be the person identified in the Resolution as the authorized signer.)
City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://zoom.us/j/97199426600 Or you can call in using your telephone only:
• Call (toll free) 1-888-788-0099
• Enter the Access Code: 971 9942 6600
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself Or One tap mobile (for easy connection on smart phones):

US: +16699009128,,97199426600# or +12532158782,,97199426600# Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.

December 21, 2022 - 6:00 PM

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS

4.a. Presentation Honoring Retiree Ken Ronk for His Years of Service to the City of Ukiah.

Recommended Action: Present Certificates and invite input from Department Directors.

Attachments:

1. Certificate of Retirement for Ken Ronk

5. PETITIONS AND COMMUNICATIONS

6. APPROVAL OF MINUTES

6.a. Approval of the Minutes for the December 7, 2022, Regular Meeting.

Recommended Action: Approve the Minutes of the December 7, 2022, Regular Meeting.

Attachments:

1. 5a 2022-12-07 Draft Minutes

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.

8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.

Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.

8.a. Report of Disbursements for the Month of November 2022.

Recommended Action: Approve the Report of Disbursements for the Month of November 2022.

Attachments:

1. November 2022 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. November 2022 Disbursement Detail

8.b. Approval of a Budget Amendment in the Amount of $19,079 for Mead & Hunt Construction Administration Services Agreement.

Recommended Action: Approve a Budget Amendment in the Amount of $19,076 for Mead & Hunt Construction Administration Services Agreement.

Attachments:

1. Contract Amendment Request

8.c. Adoption of Resolution Approving Amendment to Standard Agreement 20-CDBG-CV2-3-00081 to Transfer Funds from Public Facility Improvement Project for Surge Capacity to Standard Agreement 20-CDBG-CV2-3-00097 Ukiah Valley Fire Authority Ambulance Purchase; and Approve Corresponding Budget Amendments if Standard Agreement Amendments are Approved by the California Department of Housing and Community Development (HCD).

Recommended Action: Adopt the resolution approving an amendment to Standard Agreement 20- CDBG-CV2-3-00081 to transfer funds from Public Facility Improvement Project for Surge Capacity to Standard Agreement 20-CDBG-CV2-3-00097 Ukiah Valley Fire Authority Ambulance Purchase; and approve corresponding budget amendments if the standard agreement amendments are approved by California Department of Housing and Community Development (HCD).

Attachments:

1. Resolution- Amendment to 20-CDBG-CV2-3-00081

8.d. Consideration of Approval of Scope of Work for Advance Planning Environmental Subconsultant Rincon to Prepare an Updated Demolition Ordinance; Approval of Contract Amendment with Mintier Harnish; and Approval of Corresponding Budget Amendment.

Recommended Action: Approve scope of work for Rincon to prepare an updated demolition ordinance, approve a contract amendment with Mintier Harnish, and approve a corresponding budget amendment.

Attachments:

1. Demolition Ordinance Update Proposal_Rincon

2. C #1819190 draft amendment 4

8.e. Approval of Notice of Completion for Wipf Construction for the Trench Work at the Ukiah Valley Conference Center, Specification 22-08, and Direct the City Clerk to File the Notice of Completion with the County Recorder.

Recommended Action: Approve the Notice of Completion for Wipf Construction LLC for the Trench Work at the Ukiah Valley Conference Center, and direct the City Clerk to file the notice with the County Recorder.

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

Attachments:

1. Spec 22-08 Trench Work at the UVCC

2. Bid Results - Trench Work at the UVCC

3. Notice of Completion Spec 22-08

8.f. Approval of a Budget Amendment in the Amount of $77,000 to Cover Ice Rink Personnel Costs which were Inadvertently Omitted During the Budget Process.

Recommended Action: Approve budget amendment of $77,000.00 for Ice Rink Personnel Costs.

Attachments: None

8.g. Approval of Budget Amendment in the Amount of $437,676.65 for Specification 19-01 Dora Utility Improvement Project.

Recommended Action: Approve budget amendment in the amount of $437,676.65 for Spec 19-01 Dora Utility Improvement Project.

Attachments: None

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

10. COUNCIL REPORTS

11. CITY MANAGER/CITY CLERK REPORTS

12. PUBLIC HEARINGS (6:15 PM)

13. UNFINISHED BUSINESS

13.a. Consider Adoption of Resolution Adopting a 2023 Advocacy Platform to Serve as Guidelines for Local, State, and Federal Legislative Matters.

Recommended Action: Adopt resolution adopting a 2023 Advocacy Platform to serve as guidelines for local, state, and federal legislative, administrative, regulatory and court matters.

Attachments:

1. Advocacy Platform_2023_redlined

2. Advocacy Platform and Resolution_2023_clean

3. 2023 League of CA Cities Priorities

14. NEW BUSINESS

14.a. Adoption of Resolution Extending the Terms of Three Members of the Planning Commission Until Seats are Filled Through the Appointment Process.

Recommended Action: Adopt the resolution extending the terms of three members of the Planning Commission until seats are filled through the appointment process.

Attachments:

1. Resolution - Planning Commission

14.b. Review and Consider the Fiscal Year 2023-24 Budget Development Schedule.

Recommended Action: Receive and consider the City's operating and capital budget development and adoption schedule for the 2023-24 fiscal year.

Attachments:

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

1. Budget Schedule 2023-24

14.c. Discussion and Possible Action Regarding the Cancellation of the January 18, 2023, Regular City Council Meeting, and the Scheduling of a Special City Council Meeting on January 11, 2023, or Alternate Date if Desired.

Recommended Action: Approve the cancellation of the January 18, 2023, Regular City Council Meeting, and the scheduling of a Special City Council Meeting to be held on January 11, 2023.

Attachments: None

14.d. Receive Updates on City Council Committee and Ad Hoc Assignments, and Initiate Review of the 2023 Council Assignments List.

Recommended Action: 1) Receive report(s); 2) Initiate review of the 2023 Special Assignments, which will be finalized at the January 2023 Council Meeting.

Attachments:

1. Draft 2023 City Council Special Assignments

15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING

15.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2))
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (2 cases)

15.b. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2) or (3))
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (1 case))

15.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048

15.d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200

15.e. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612

15.f. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-190-11
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Dave Hull
Under Negotiation: Price & Terms of Payment
Recommended Action: None
Attachments: None

15.g. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN Nos: 003-260-01, 003-500-14
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Eric Crane and Francine Selim
Under Negotiation: Price & Terms of Payment

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

15.h. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units

15.i. Public Employee Performance Evaluation
(Government Code Section 54956
Title: City Manager

16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.

Kristine Lawler, City Clerk
Dated: 12/16/22

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

Agenda Item No: 8.c.

MEETING DATE/TIME: 12/21/2022

ITEM NO: 2022-2281

AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Approving Amendment to Standard Agreement 20-CDBG-CV2-3-00081 to Transfer Funds from Public Facility Improvement Project for Surge Capacity to Standard Agreement 20- CDBG-CV2-3-00097 Ukiah Valley Fire Authority Ambulance Purchase; and Approve Corresponding Budget Amendments if Standard Agreement Amendments are Approved by the California Department of Housing and Community Development (HCD).

DEPARTMENT: Community
Development PREPARED BY: Jim Robbins, Grants Manager
PRESENTER: Craig Schlatter, Community Development
Director
ATTACHMENTS:

1. Resolution- Amendment to 20-CDBG-CV2-3-00081
Summary: Council will consider adopting a resolution approving an amendment to Standard Agreement 20- CDBG-CV2-3-00081 to transfer funds from Public Facility Improvement Project for Surge Capacity to Standard Agreement 20-CDBG-CV2-3-00097 Ukiah Valley Fire Authority Ambulance Purchase; and approve corresponding budget amendments if the standard agreement amendments are approved by California Department of Housing and Community Development (HCD).

Background: On September 16, 2020, through adoption of Resolution No. 2020-53, Council approved an application to be submitted to the California Department of Housing and Community Development (HCD) in response to the State Community Development Block Grant Coronavirus Relief Round 1 (CDBG-CV1) Notice of Funding Availability. The project was to purchase and install a permanent generator for the Ukiah Valley Conference Center. HCD awarded $92,954 for the Activity and $15,803 for General Administration and assigned standard agreement No. 20-CDBG-CV1-00004. On February 3, 2021, through adoption of Resolution No. 2021-03, Council approved an application submitted to HCD for CDBG-CV2-3 (rounds 2 and 3) funding for the generator project. Through adoption of Resolution No. 2021-04, Council approved an amendment to 20-CDBG-CV1-00004 to add the additional CV2-3 funds to the same project.

At the time the CDBG-CV1 and CDBG-CV2-3 applications were submitted, no funding had been identified for the generator installation at the Ukiah Valley Conference Center. Because of the delay of execution of standard agreements by HCD of nearly a year and a half, the City continued seeking other funding and was able to secure assistance from PG&E. The unexpected project assistance from PG&E eliminated the need for the second awarded CDBG-CV2-3 grant for the public facility improvement project, #20-CDBG-CV2-3-00081. However, the Ukiah Valley Fire Authority Ambulance Purchase is in need of additional grant funds, and can make good use of the $31,100 in project CV2-3-00081. Staff is working with the Department of Housing and Community Development (HCD) to transfer funding from project 00081 to 00097. At the time of preparation of this Staff Report, HCD had not yet made a decision on the City's transfer request.

Discussion: Staff recommends that Council adopt the resolution in Attachment 1 approving an amendment to Standard Agreement 20-CDBG-CV2-3-00081 to transfer funds from Public Facility Improvement Project for Surge Capacity to Standard Agreement 20-CDBG-CV2-3-00097 Ukiah Valley Fire Authority Ambulance Purchase. Staff also requests that Council approve corresponding budget amendments if the standard agreement transfer amendments are approved by HCD. The budget amendments will involve simply reducing the budget in fund 730 (Conference Center) to fund 710 (Ambulance).

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

Recommended Action: Adopt the resolution approving an amendment to Standard Agreement 20-CDBGCV2-3-00081 to transfer funds from Public Facility Improvement Project for Surge Capacity to Standard Agreement 20-CDBG-CV2-3-00097 Ukiah Valley Fire Authority Ambulance Purchase; and approve corresponding budget amendments if the standard agreement amendments are approved by California Department of Housing and Community Development (HCD).

BUDGET AMENDMENT REQUIRED: Yes (If approved by the state.) CURRENT BUDGET AMOUNT: 73000000.91611.18268: $27,891; 73022600.80100.18268: $27,891; 7100000.91611.18268: $0; 71021100.80100.18268: $0
PROPOSED BUDGET AMOUNT: 73000000.91611.18268: $0; 73022600.80100.18268: $0; 7100000.91611.18268: $27,891 ; 71021100.80100.18268: $27,891 FINANCING SOURCE: CDBG
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH:

DIVERSITY-EQUITY INITIATIVES (DEI): n/a
CLIMATE INITIATIVES (CI): n/a

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

RESOLUTION NO. 2022-__
A RESOLUTION APPROVING AN AMENDMENT TO STANDARD AGREEMENT 20- CDBG-CV2-3-00081 TO TRANSFER FUNDS FROM PUBLIC FACILITY

IMPROVEMENT PROJECT FOR SURGE CAPACITY TO STANDARD AGREEMENT 20-CDBG-CV2-3-00097 UKIAH VALLEY FIRE AUTHORITY AMBULANCE

PURCHASE
BE IT RESOLVED by the City Council of the City of Ukiah as follows:

SECTION 1:

The City Council has reviewed and hereby approves the submission to the State of California (“State”) of a request to transfer funds in Standard Agreement 20-CDBGCV2-3-00081 from the Public Facility Improvement Project for Surge Capacity to Standard Agreement 20-CDBG-CV2-3-00097 Ukiah Valley Fire Authority Ambulance Purchase.

Current 20-CDBG-CV2-3-00081 Activities
Public Facility Improvement Project- Permanent Generator $ 27,891 General Administration $ 3,209
Amount of Funds to be transferred to 20-CDBG-CV2-3-00097 Ambulance Purchase
Public Facility Improvement Project- Permanent Generator $ 27,891 General Administration- Permanent Generator $ 3,209
SECTION 2:

The City has committed the use of Program Income for activities within its 2019-2020 CDBG Business Assistance application and its 2021 CDBG Housing Rehabilitation Program application and acknowledges no Program Income is authorized or approved for the 20-CDBG-CV2-3-00081 or 20-CDBG-CV2-3-0097 activities described in Section

1. SECTION 3:

The City acknowledges compliance with all state and federal public participation requirements in the development of its application(s) for the 20-CDBG-CV2-3-00081 and 20-CDBG-CV2-3-0097 activities described in Section 1 above.

SECTION 4:

If an amendment to the Standard Agreement is approved as contemplated above, the City Manager is authorized to enter into, execute and deliver an amendment to the Standard Agreement(s) and any and all other documentation which may be required by the State from time to time for the purposes of this grant.

SECTION 4:

ATTACHMENT 1

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

If an amendment is approved, the City Manager is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with this grant.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah held on December 21, 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________________
Mari Rodin, Mayor
Ukiah City Council

STATE OF CALIFORNIA
City of Ukiah
ATTEST:

I, Kristine Lawler, City Clerk of the City of Ukiah, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this 21st day of December, 2022.

Kristine Lawler, City Clerk
of the City of Ukiah of the State of California
By: _____________________________________

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

CITY OF UKIAH
Unique Entity ID
XDFQWV9AP529

CAGE / NCAGE
1WGX8
Purpose of Registration
Federal Assistance Awards Only
Registration Status
Active Registration
Expiration Date
Feb 2, 2024
Physical Address
300 Seminary AVE
Ukiah, California 95482-5400
United States
Mailing Address
300 Seminary AVE
Ukiah, California 95482-5400
United States
Business Information
Doing Business as
(blank)
Division Name
(blank)
Division Number
(blank)
Congressional District
California 02
State / Country of Incorporation
(blank) / (blank)
URL
(blank)
Registration Dates
Activation Date
Feb 7, 2023
Submission Date
Feb 2, 2023
Initial Registration Date
Dec 11, 2001
Entity Dates
Entity Start Date
Mar 8, 1976
Fiscal Year End Close Date
Jun 30
Immediate Owner
CAGE
(blank)
Legal Business Name
(blank)
Highest Level Owner
CAGE
(blank)
Legal Business Name
(blank)
Executive Compensation
Registrants in the System for Award Management (SAM) respond to the Executive Compensation questions in accordance with Section 6202 of P.L. 110-252, amending the Federal Funding Accountability and Transparency Act (P.L. 109-282). This information is not displayed in SAM. It is sent to USAspending.gov for display in association with an eligible award. Maintaining an active registration in SAM demonstrates the registrant responded to the questions.

Proceedings Questions
Registrants in the System for Award Management (SAM.gov) respond to proceedings questions in accordance with FAR 52.209-7, FAR 52.209-9, or 2. C.F.R. 200 Appendix XII. Their responses are displayed in the responsibility/qualification section of SAM.gov. Maintaining an active registration in SAM.gov demonstrates the registrant responded to the proceedings questions.

Exclusion Summary
Active Exclusions Records?
No
SAM Search Authorization
I authorize my entity's non-sensitive information to be displayed in SAM public search results:

Yes
Entity Types
Business Types
Entity Structure
U.S. Government Entity
Entity Type
US Local Government
Organization Factors
(blank)
Profit Structure
(blank)
Last updated by Greg Owen on Feb 02, 2023 at 05:44 PM CITY OF UKIAH https://sam.gov/entity/XDFQWV9AP529/coreData?status=Active Page 1 of 2 City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

Socio-Economic Types
Check the registrant's Reps & Certs, if present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration.

Government Types
U.S. Local Government
City
Financial Information
Accepts Credit Card Payments
No
Debt Subject To Offset
No
EFT Indicator
0000
CAGE Code
1WGX8
Points of Contact
Electronic Business
GREG Owen
300 Seminary AVE
Ukiah, California 95482
United States
DAn buffalo 300 Seminary AVE
Ukiah, California 95482
United States
Government Business
Traci Boyl
300 Seminary AVE
Ukiah, California 95482
United States
Jim Robbins 300 Seminary AVE
Ukiah, California 95482
United States
Past Performance
Robert Ramseier
300 Seminary AVE
Ukiah, California 95482
United States
Douglas Hutchison 300 Seminary AVE
Ukiah, California 95482
United States
Service Classifications
NAICS Codes
Primary NAICS Codes NAICS Title
Disaster Response
This entity does not appear in the disaster response registry.

Last updated by Greg Owen on Feb 02, 2023 at 05:44 PM CITY OF UKIAH https://sam.gov/entity/XDFQWV9AP529/coreData?status=Active Page 2 of 2 City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

9/21/21, 8:58 AM HGACBuy Order Confirmation
orderconfirmation.hgac.net/PurchaseOrder.aspx 1/2

ORDER CONFIRMATION
H-GAC Cooperative Purchasing Program
ORDER CONFIRMATION NUMBER: CC21-02210

ENTITY ISSUING PURCHASE ORDER H-GAC CONTRACTOR RECEIVING PURCHASE ORDER Name of End
User: City of Ukiah (CA) Name of H-GAC
Contractor: Braun Northwest, Inc.

End User's ILC
No.: - 849 , Legacy ID: 08-1913 Contractor's I.D. No.: 17 Purchase Order
No.: 47438-00 Mailing Address: 150 North Star Drive
Delivery Contact: Douglas Hutchison City, State, ZIP Code: Chehalis, Washington , 98532 Email:
[email protected]
Sales Contact: Tami McCallum
Voice:
707-463-6263
Email: [email protected]
FAX:

Voice: 800-245-6303, ext. 1014
Delivery Address: 1320 Airport Road Ukiah, CA 95482
FAX:

Delivery Date: 06/23/2022 Finance Vendor
Number: 0810
INSTRUCTIONS: This order confirmation issued by the H-GAC Cooperative Purchasing Program indicates the End User and the Contractor listed above have valid contracts with H-GAC for the specified procurement and product numbers stated herein. Upon receipt of this document, the Contractor is authorized to proceed with the End User's purchase and delivery in accordance with any requirements contained in the purchase order and/or attached documents. Any subsequent changes to the End User's purchase order will also require submission of change order documents to H-GAC and to the Contractor.

Contract No. Product No. Product Description U/M QTY UNIT PRICE Purchase Amount AM10-20 CA01 North Star-Type I Ford F350 4x4 Diesel Engine 147"L x 94"W x 72" HR Each 2.00 $192,205.00 $384,410.00 HGAC Processing Fee: $1,000.00
Adjustments: $-3,000.00
Date Processed: Loleta Chappel
09/21/2021 AUTHORIZED H-GAC SIGNATURE GRAND TOTAL: $382,410.00 City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

9/21/21, 8:58 AM HGACBuy Order Confirmation
orderconfirmation.hgac.net/PurchaseOrder.aspx 2/2
Did you Know?
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NATIONWIDE GOVERNMENT COOPERATIVE PURCHASING PROGRAM
City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com

AMBULANCE PURCHASE FOR UKIAH VALLEY FIRE AUTHORITY

DOCUMENTATION OF SERVICE AREA
The Ukiah Valley Fire Authority (UVFA) provides ambulance services throughout the service area in the attached map. Although this service territory is not a majority Low and Moderate Income area (LMA), UVFA Fire Chief Douglas Hutchison reports that insurance records demonstrate the majority of ambulance transports are primarily Low and Moderate Income persons. For example, the Chief reports 79% of patients are insured through Medicare or Medi-CAL (Medicaid).

In email correspondence with CDBG Housing and Community Specialist II Felicity Gasser on February 23, 2021 (Attachment 1), Ms. Gasser indicated that documentation of insurance records for the UVFA ambulance service would be sufficient to demonstrate LMA for the ambulance service area.

Ms. Gasser also stated the City should submit a map of the ambulance service area.

In accordance with this request, a letter from Chief Hutchison (Attachment 2) and map of the UVFA ambulance service territory (green shaded areas of Attachment 3) are attached. The Chief estimates the service territory to serve a population of approximately 34,000.

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

1 Craig Schlatter
From: Craig Schlatter
Sent: Tuesday, February 23, 2021 12:50 PM
To: Gasser, Felicity@HCD
Subject: RE: question about CDBG alternative data LMA justification (CDBG-CV2/3) Thank you for your email, Felicity. We will proceed as you have outlined.

Thanks also for getting back to me so quickly. Much appreciated, especially as I know how busy you all are! Craig
From: Gasser, Felicity@HCD [mailto:[email protected]] Sent: Tuesday, February 23, 2021 11:58 AM
To: Craig Schlatter <[email protected]>
Subject: RE: question about CDBG alternative data LMA justification (CDBG‐CV2/3) [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe.

Documentation of those insurance records for your ambulance service will be sufficient to demonstrate LMA for your ambulance service area. This could be in the form of a letter from your Fire Chief.  If he/she can provide a report that lists the insurance reporting to accompany that letter, that would be even better.  In addition to this, please submit a map of the service area for your ambulance service.

You may wish to include this email in what you submit as documentation of the direction provided to you by HCD staff, so that it is clear to application reviewers that what you submitted to HCD was at the recommendation from our team.

Thanks,
Felicity
Felicity Gasser
Housing and Community Development Specialist II - Federal Programs Division of Financial Assistance
Housing & Community Development
2020 W. El Camino Avenue, Suite 500 | Sacramento, CA 95833 Cell Phone: 707.393.9189
Pronouns: she/her
Attachment 1
City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

2 From: Craig Schlatter <[email protected]>
Sent: Monday, February 22, 2021 3:49 PM
To: Gasser, Felicity@HCD <[email protected]>
Subject: question about CDBG alternative data LMA justification (CDBG‐CV2/3) Hi Felicity,
I’ve been working with Jessica on a question related to proving area benefit for the possible purchase of a new ambulance with CDBG CV2/3 funds. The area the ambulance serves is not majority LMI. However, we do have local data that the number of people who use ambulance services are majority LMI.

My question is this‐ what type of data are you looking for to prove income eligibility for this activity? I have received the following recent data from our Fire Chief (the Fire Authority operates the EMS services in our region): of the 81 billed transports since March 2020 (when we reestablished billing) 56 (69%) are Medicare or Medi‐Cal, 8 (10%) are commercial insurance, 8 (10%) are private pay‐ no insurance, 4 (5%) are V.A., and 4 are under review.

Is this information adequate for proving this activity is eligible? If not, what is HCD looking for? If it’s easier to hop on a phone call to discuss, I am around this week‐ just let me know.

Thanks,
Craig
Craig Schlatter, Director
Department of Community Development
300 Seminary Ave. Ukiah, CA 95482
P: (707) 463‐6219 F: (707) 463‐6204
www.cityofukiah.com/community‐development [cityofukiah.com] Participate in the City’s 2040 General Plan Update! Visit http://Ukiah2040.com [ukiah2040.com] City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

Attachment 2
City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

Ukiah Municipal Airport
Burg Euch
Lower Blue Blue Lake
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Lake Mendocino
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Lyons Valley Creek
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Black Oak Springs
North Fork Mill Creek
Cold Cree
Doolin Creek
Mill Creek
Creek
Fork Bg
Orrs Creek
McNab Creek
Ackerman Creek
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Eldridg
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Low Gap Creek
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Morrison Creek
North Fork Indian Creek
Creek
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Skunk Creek
South Branch Robin
East Fork
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Sulphur Creek
Mill Creek
North Fork McGe
Felix Cr
Creek Howell Creek
Con Creek
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Parsons Creek
Hensley Creek
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Soda C
Rose Creek
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Gibson Creek
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Howard Creek
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Creek
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North Fork Fe
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Fork Indian Creek
B
Ukiah Municipal Golf Course Low Gap Regional Park Todd Grove Municipal Park 12th District Fair Grounds ate Park
Giorno Park/Anton Stadium Observatory Park Trail McGarvey Park Oak Manor Park Vinewood Park

ALLEY CALPE

VALLEY CSDS

POTTER VALL

NEL VALLEY F LAKEP
HUKIAHE001 VALLEY FPS

LAKEPORT
NORTHSHO RedwR
Ukiah
Calp
AVCSD BOON AVCSD BOOTalm
AVCSD PHILO VCSD PHILO VCSD PHILO VCSD PHILO VCSD PHILO VCSD PHILO VCSD PHILO F8720 HWY 128 AVCSD NEW PH77419 HWY 128 77419 HWY 128 77419 HWY 128 77419 HWY 128 77419 HWY 128 77419 HWY 128 77419 HWY 128 419 HWY 128 41419 HWY 128 41419 HWY 128 41419 HWY 128 419 HWY 128 419 HWY 128 41419 HWY 128 41419 HWY 128 41AVCSD BOON AVCSD BOO 999 HWY 12 HWY 12 HWY 12888 AVCSD PHILO VCSD PHILO VCSD PHILO VCSD PHILO VCSD PHILO VCSD PHILO VCSD PHILO F8720 HWY 128 AVCSD NEW PH77419 HWY 128 77419 HWY 128 77419 HWY 128 77419 HWY 128 77419 HWY 128 77419 HWY 128 77419 HWY 128 419 HWY 128 41419 HWY 128 41419 HWY 128 41419 HWY 128 419 HWY 128 419 HWY 128 41419 HWY 128 41419 HWY 128 41999 HWY 12 HWY 12 HWY 12888 8481 EA
SANE167 H
UKIAH UKIAHVV1500 S UKIAH UKIAHVV1500 S
N5 UKIAH
1301 1301 1301T
CAL CAL FI CAL CAL FI CAL CAL FI CAL CAL FI CAL CAL FI CAL CAL FI CAL CAL FI FIRFIR FIRFIRRR2690 N UKIAH UKIAH FF 300 SEM
UKIAH UKIAH UKIAHV141 LOVUKIAH UKIAH UKIAHV141 LOV UKIAH UKIAH FF 300 SEM PPC(tm) Update Baseplot For: UKIAH VALLEY FPSA - MENDOCINO CO, CA

UKIAH VALLEY FPSA

MENDOCINO CO
CA
0 1
Miles
2 Ukiah Municipal Airport
Willow Pond
Lower Blue Lake
Blue Lakes
Pool Pond
Ora Lake
Hagan Lake
Lake Mendocino
Cooper Creek
South Fork Scot s Creek
Hendricks Creek
Benmore Creek
Willow Creek
Scot s Creek
Dayle Creek
Pool Creek
Panther Creek
Lyons Valley Creek
k Middle Creek
Black Oak Springs Creek
North Fork Mill Creek
McDowell Creek
Cold Creek
Doolin Creek
Mill Creek
South Fork Big River
Anderson Creek
Orrs Creek
McNab Creek
Ackerman Creek
McWhinney Creek
Eldridge Creek
Low Gap Creek
Forsyth Creek
Morrison Creek
North Fork Indian Creek
S Branch N Fork Navarro River
Middle Fork Felix Creek
Crawford Creek
York Creek
Daugherty Creek
Skunk Creek
South Branch Robinson Creek
East Fork Russian River
Indian Creek
Sulphur Creek
Shingle Mill Creek
North Fork
Felix Creek
Jimmy Creek
Howell Creek
Con Creek
Donelly Creek
Robinson Creek
Parsons Creek
Hensley Creek
Soda Creek
Rose Creek
Snuffins Creek
Gut Creek
McClure Creek
McCarvey Creek
Young Creek
Gibson Creek
W Heral Creek
Howard Creek
Russian River
Montgomery Creek
White Creek
Ornbaun Creek
ef Creek
Seward Creek
Graveyard Creek
North Fork Feliz Creek
Johnson Creek
y Creek
W Branch N Fork Indian Creek
Ukiah Municipal Golf Course
Low Gap Regional Park
Todd Grove Municipal Park
12th District Fair Grounds
Giorno Park/Anton Stadium
Observatory Park Trail
Oak Manor Park
McGarvey Park
Vinewood Park
Natural Reserve Azalea State
REDWOOD VALLEY CALPELLA FDE001
ANDERSON VALLEY CSDS002

POTTER VALLEY CSA
SANEL VALLEY FDE001
UKIAHE001
UKIAH VALLEY FPSAE001
LAKEPORT FDE001
NORTHSHORE FDE001
Boonville
Ukiah
Calpella
Talmage
Scotts
CA-20
Blue Lakes Rd
Irvine Ave
Schubert Ln
Diane Ln
W State Highway 20
Laurel Dell Rd
Rue Du Bateau
Old State Hwy
County Road 305D
Scotts Valley Rd
Trail 14B
Witter Springs Rd
Old Rd
Bachelor Valley Rd
Saratoga Springs Rd
Dessie Dr
Boundary Ridge Trl
Old Witter Springs Rd
8 Mile Glade
Red Mountain Camp Rd
Oakwood Springs Rd
Buckhorn Rd
Trail 11
Trail 14D
Trail 2b
Trail 2
Tucker Camp
Red Mountain Quarry Rd
8 Mile Ridge
A-175 Highway 175 State
Trail 4
Benmore Trl
East
Panther Ridge
Forest Route 17N26
Lost Valley Rd
Pyramid Ridge
Forest Rte-17N26
Blue Dodge Trl
Mill Creek Rd
Ponderosa Ln
Middle Mountain Firebreak
W S
P
Guidiville Reservation Rd
Fawnwood Dr
Beltrami Dr
E Calpella Rd
Betty St
Mill St
Eastside Rd
El Dorado Rd
W Moore St
W School Way
Mill Ct
Ridge Rd
Road B
Ornbaun Rd
S Dora St
Old River Rd
Wildwood Rd
W Mill St
Leland Ln
Black Bart Trl
Lake Mendocino Dr
Uva Dr
Kirk Dr
Zinfandel Dr
Redemeyer Rd
Oak Knoll Rd
E S di e Calpella Rd
Rosemary Ln
N Pine St
S Highland Ave
Feliz Creek Rd
Riverside Dr
Dora St
Eastlick St
Empire Dr
Boonville Rd
Co
Nokomis Dr
CA-128
Crestview Dr
Bus McGall Rd
Antoni Rd N State St Running Springs Ranch Rd
Sol Ln
Cleveland Ln
Highway 20
Woodlake Dr
Parducci Rd
Orr Springs Rd
Lane Dr
N Oak St
W Standley St
Robinson Creek Rd
Briarwood Dr
Eastside Calpella Rd
McNab Ranch Rd
Myron Pl
Todd Rd
Fern Canyon Pl
Mountain View Rd
S Orchard Ave
E Gobbi St
Lake Ridge Rd
Maple Ave
CA-253
Highway 128
Smith Ln
E Standley St
W Lake Mendocino Dr
Christy Ct
CA-222
S School St
Airport Rd
Hollow Tree Rd
Leslie St
Low Gap Rd
Medicine Way
Mendocino Dr
Hospital Dr
N Orchard Ave
Wel ml ar Dr
W Perkins St
Rafello Dr
Marina Dr
N Bush St
S Sta et St
Vichy Hills Dr
Chateau Pl
Central Ave
1st Ave
Helen Ave
Oak Court Rd
Celestin Ct
Washo Dr
River View Dr
San of rd Ranch Rd
Forsythe Dr
Thomas St
Lorraine St
Meadow Dr
Bel Arbres Dr
Road A
Yosemite Dr
Baywood Ct
Pinecrest Dr
E Madrone Dr
Anderson Valley Way
Brush St
Peachland Rd
Norgard Ln
Oman Rd
E Clay St
Cortina Pl
Quail Dr
Pinolevil el Dr
Burke Hill Dr Thompson St
Mohawk Dr
W Smith St
Tedford Ave
Carrigan Ln
Saint Yorre Ct
Ruddick Cunningham Rd
Frontage Rd
Malaga Dr
Blue Oak Dr
Appolinaris Dr
Pomo Ln
Valley View Dr
Lorene Rd
Bart el tt Ct
Banker Blvd
Gold Gulch Rd
Homewood Dr
Olive Ln
Moose Rd
Bethel Ln
Page Rd
Sanel Dr
Creek Rd
Hutsell Rd
Road C
McPeak St
Desp ni a Dr
Shigom Rd
Estate Ct
Bartolomei Rd
Plum Dr
Hazel Ave
Park Creek Ln
Laws Ave
Talmage Ct
Ridgeview Dr
Deerwood Dr
Vista Verde Dr
Pine Rdg
Elm St
Chyanne Ct
Cox Schrader Rd
Ellis Ln
Richey Rd
Capps Ln
Brandywine Dr
Dora Ave
King Ranch Rd
Radical Ridge Rd
Jefferson Ln
Warren Dr
View Dr
Uva Pl
Main Ranch Rd
Young Creek Rd
Perrier Ct
Fairview Ct
Fircrest Dr
Bell Arbes Dr
Westerly Pl
Main Cir
Chablis Dr
Leland Dr
Horseshoe Cir
Zaina Ln
Haehl St
Elledge Ranch Rd
Lone Pine Dr
Crawford Ranch Rd
Ponderosa Way
Sky Hill Dr
Windsong Way
Janix
Estate Dr
N Dora St
Deghi Ln
E Perkins St
Village Cir
Long Valley Ranch Rd
Lambert Ln
Ford Rd
Tokay Ave
Twining Rd
Goat Rock Rd
Henry Station Rd
Vichy Springs Rd
tt Ranch Rd
River St
Babcock Ln
Aldo Ln
H
Lookout Dr
Rubicon Ct
Orr St
Hastings Frontage Rd
Toll ni i Ln
Waugh Ln
Taylor Dr
Laurel Ave
Pinoleville Rd
Doolan Canyon Dr
Vineyard Oaks Dr
Nelson Ranch Rd
Ricetti Ln
Dusty Rd
Donner Ln
Apple Ave
Carousel Ln
W Church St
N School St
Shale Ln
Terra V
Sherry Dr
McClure Rd
James St
Bisby Ave
Orchard Plaza
Redwood Hwy
Burke Hill Rd
Industry Rd
Bourben Ln
Ruddock Ave
Glenwood Dr
Live Oak Ave
Watson Rd
Blackberry Ln
Willow Ave
University Rd
Myron St
Blue Bonnet Dr
Wallace Dr
Elsie Way
Cochrane Ave
Coyote Valley Blvd
Sidnie St
Redwood Hwy N US-101 S
Lorenzo Rd
Talmage Rd
US-101 N
Dominican Way
El Rio Ct
Arlington Dr
Hensley Creek Rd
Saratoga Ct
Bonita Pl
Garrett Dr
Walnut Ave
Luce Ave
S Horseshoe Cir
Desp ni a Ln
Hulda Dr
Airport Park Blvd
El Roble Rd
Tan Oak Pl
Sunnycrest Dr
Yokayo Ranch Rd
Feliz Creek Dr
Gielow Ln
Fracchia Ln
Hastings Rd
Finne Rd
Farrer Ln
Redwood Ave
Davis Dr
Butler Ranch Rd
Rose Ave
Spanish Canyon DrCarleton Dr
Cypress Ave
Howell Creek Rd
Ford St
Cromwell Dr
Tehuacan Rd
Lovers Ln
Peterson Pond Ln
Scherf Ln
Guid vi il el Rd
Redwood Hwy S
S Highway 101
Lewis Ln
Catalan Ct
Masonite Rd
20 W
Bisby Rd
Fitch Ln
Washoe Dr
Meadowbrook Dr
Br gi gs St
Recreat oi n Rd
Charles Ln
Doolan Ct
1st St
Barringer Rd
South Ave
Oak Park Ave
Eunice Ct
Lennix Dr
Pomo Dr
Monroe Ln
Agnes Ln
Stipp Ln
Woodway Ln
Foothill Ct
Isola Way
McClure Subdivision Rd
Broggie Ln
Tindall Ranch Rd
Durab el Mill Rd
Black Oak Dr
Mazzoni St
Knoxville Rd
Meyers Ln
Sems Ln
Van Pelt Dr
Christopher Ct
Mason St
Antoni Dr
Milani Dr
Feliz Rd
Grand View Dr
Rupe St
Briggs Ln
Deer Meadows Rd
Yokayo Dr
Townsend Ln Jones St
Burgandy Dr
Cooper Ln
Peterson Ln
Find Yer Way
Running Springs Rd
Sequoia Plaza
Scenic Way
Knob Hill Rd
Fred Macmurray Ln
Addor Ln
S Oak St
N Hortense St
Fawn Pl
Sierra Pl
Fern Canyon Dr
W Hopkins St
Gielow Rd
Graziano Ln
Road 144
Mary Ln
Adams St
Poma Ln
Robinson Ln
Antler Rd
Gibson St
Deer Meadow Rd
Hollow Tree Creek Rd
Gap Rd
Mendocino Pl
Service Rd
Acorn Way
Mae St
Cabana Ct
Pepperwood Ct
Lakeside Dr
G el nrob Rd
Cambell Dr
Luff Ct
Delight Cyn
Masonite Industrial Rd
Rio Vista Ln
G Rd
Pallini Ln
Proper Vw
Largo Rd
F Rd
Mosswood Rd
Moore St
Camp Bushay
Mindfullness Ave
Frontage Road A
Cow Mountain Access Rd
2nd St
Proper Thought
cGall Rd
Stutsman Rd
Kuki Rd
Scott St
Vista del Lago Rd
Prathers Camp Rd
Goodacre Ln
Romer Dairy Rd
West St
Schuette Rd
Ruddick Cunningham Dl
Barnett Way
E Mill St
Shepard Ln
Bricarelli Dr
Mendo Wine County Rd
S Hope St
Henry Romer Rd
Road 150 B
River Ln
Myrtle Ln
E Rd
Portlock Rd
Chickenfoot Rd
Road 151
Hollowtree Rd
Wabash Ave
Schoenahl Rd
Ravens Pike Rd
Rossi Rd
g McD Rd
Ben Rd
Rover Rd
Meadow Ridge Rd
State Route 20
D
Shady Ln
M Rd
Cox Schroeder Rd
Electra Way
Plant Rd
N Rd
Terrace Rd
Vista Del Lago
Evans St
Peach St
Pratt Ranch
Coyote Canyon Rd
Orive Way
Mil vl ei w Ln
Feedlot Ln
Brunner St
Perry St
Morality Way
Hardwick Rd
Balou Dr
Hamby Ford Rd
Kindmess Ave
N Spring St
Old Lake County Rd
Valley View Rd
Stonesthrow Dr
King Ridge Rd
Ricker Rd
Ivan Way
Irvington Dr
S Main St
River Rd
Doalan Ct
Gobalet Ln
Cresta Dr
Cherry St
Commerce Dr
P
E Smith St
ark Blvd
King Ct
Holden St
Conrad Rd
Joseph St
George Pl
Hastings Ave
Vista Ranch Rd
Walnut Ln
Estrella Ct
N Lovers Ln
AVCSD BOONEVILLE FS 74114281 HWY 128AVCSD BOONEVILLE FS 74114281 HWY 128 SANEL VALLEY FS 612
167 HENRY STATION RD
UKIAH VALLEY FS 641 (AA)1500 S STATE STUKIAH VALLEY FS 6411500 S STATE ST NORTHSHORE FS 91 (UN)
5200 W HWY 20 5200 W HWY 20
UKIAH VALLEY FS 644 (UN)
1301 TALMAGE RD

CAL FIRE UKIAH FS (AA)
2690 N STATE ST
UKIAH FS 651 (AA)
300 SEMINARY AVE
UKIAH VALLEY FS 643
141 LOVERS LANE
UKIAH VALLEY FS 643 (AA)
141 LOVERS LANE
UKIAH FS 651
300 SEMINARY AVE

THE INFORMATION CONTAINED IN OR ON THIS MAP SHALL NOT BE

TRANSFERRED, PHOTOCOPIED, COPIED, SCANNED, TELECOMMUNICATED,

SOLD, OR OTHERWISE MADE AVAILABLE FOR PURPOSE OTHER THAN GUS SERVICES WITHOUT PRIOR WRITTEN AUTHORIZATION FROM ISO.

COPYRIGHT 2020
Fire Districts displayed with a 5 mile radius, in most
cases, reflect a five mile drive distance in the GUS
System. The five mile radius shown is for visual
reference. If actual defined boundaries are
available for these districts please provide them.

NOTICE:

PUBLIC PROTECTION CLASSIFICATION(tm) INFORMATION IS
COPYRIGHTED INFORMATION OF INSURANCE SERVICES OFFICE, INC.

Map Features
CountyCity TANA: OCT2020Township\MCDAirportParkLandmarkPLSSHighwayStreetRailroad Hydrography
Creditable WaterNon-CreditableWaterAlternate WaterFire StationFire DistrictUKIAH VALLEY FPSA CA033
11/19/2020 CA1220A RB: OCT2020
•
Vista SelectArea
Map Verified ____
Attachment 3
City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

Column1 CV1 Revision CV2 CV3 Total
Toal Award $ 19,331,744.00 $113,263,490.00 $18,031,478.00 $150,626,712.00 Entitlement $ - $ 50,968,571.00 $ - $ 50,968,571.00
State Operations $ 1,353,222.00 $ 7,928,444.00 $ 1,262,203.00 $ 10,543,869.00 Local Assistance $ 17,978,522.00 $ 54,366,475.00 $16,769,275.00 $ 89,114,272.00 Requested $ 12,143,754.00 $ - $ - $ 12,143,754.00
Colonias Set Aside $ 898,926.00 $ 2,718,324.00 $ 838,464.00 $ 4,455,714.00 Federal Tribes Set-Aside $ - $ 2,718,324.00 $ - $ 2,718,324.00 Non-Federal Tribes Set-Aside $ 224,732.00 $ 679,581.00 $ 209,616.00 $ 1,113,929.00 Total for Allocation $ 48,250,247.00 $15,721,195.00 $ 63,971,442.00 Jurisdiction CV1 Rmdr CV2 CV3 Total UGLG LMI Housing Element Alpine County $ 49,430.00 $ 156,142.00 $ 50,875.00 $ 256,447.00 39.82% Currently Ineligible Alturas $ - $ 182,071.00 $ 59,323.00 $ 241,394.00 48.47% Eligible Amador City $ 47,821.00 $ 151,057.00 $ 49,218.00 $ 248,096.00 46.67% Currently Ineligible Amador County $ 97,715.00 $ 308,667.00 $ 100,572.00 $ 506,954.00 38.76% Eligible American Canyon $ 85,483.00 $ 270,027.00 $ 87,982.00 $ 443,492.00 33.80% Eligible Anderson $ - $ 238,505.00 $ 77,711.00 $ 316,216.00 61.16% Eligible Angels $ - $ 186,647.00 $ 60,814.00 $ 247,461.00 43.94% Eligible Arcata $ - $ 405,266.00 $ 132,046.00 $ 537,312.00 67.47% Eligible Artesia $ - $ 312,226.00 $ 101,731.00 $ 413,957.00 53.95% Eligible Arvin $ - $ 318,835.00 $ 103,885.00 $ 422,720.00 66.80% Eligible Atwater $ 115,259.00 $ 364,084.00 $ 118,628.00 $ 597,971.00 49.81% Eligible Auburn $ 87,254.00 $ 275,620.00 $ 89,804.00 $ 452,678.00 43.22% Eligible Avenal $ - $ 240,539.00 $ 78,374.00 $ 318,913.00 74.18% Eligible Benicia $ 10,327.00 $ 325,445.00 $ 106,038.00 $ 441,810.00 23.60% Eligible Biggs $ 51,362.00 $ 162,243.00 $ 52,863.00 $ 266,468.00 58.07% Eligible Bishop $ - $ 192,239.00 $ 62,637.00 $ 254,876.00 49.67% Eligible Blue Lake $ 49,591.00 $ 156,650.00 $ 51,041.00 $ 257,282.00 39.69% Currently Ineligible Brawley $ - $ 347,815.00 $ 113,327.00 $ 461,142.00 52.15% Eligible Appendix A: CDBG-CV2 and 3 Allocations and LMA %
Attachment 2

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

Butte County $ - $ 768,276.00 $ 250,325.00 $ 1,018,601.00 45.99% Eligible Calaveras County $ - $ 475,428.00 $ 154,907.00 $ 630,335.00 41.57% Eligible Calexico $ - $ 469,327.00 $ 152,919.00 $ 622,246.00 51.68% Eligible Calimesa $ 64,560.00 $ 203,933.00 $ 66,447.00 $ 334,940.00 38.19% Eligible Calipatria $ - $ 176,987.00 $ 57,667.00 $ 234,654.00 57.63% Eligible Calistoga $ - $ 195,798.00 $ 63,796.00 $ 259,594.00 54.19% Eligible Capitola $ - $ 241,556.00 $ 78,705.00 $ 320,261.00 52.78% Eligible Carmel-by-the-Sea $ 59,570.00 $ 188,172.00 $ 61,311.00 $ 309,053.00 28.46% Eligible Chowchilla $ - $ 253,758.00 $ 82,681.00 $ 336,439.00 61.49% Eligible Clearlake $ - $ 335,613.00 $ 109,351.00 $ 444,964.00 71.16% Eligible Coalinga $ - $ 236,980.00 $ 77,214.00 $ 314,194.00 40.56% Eligible Colfax $ - $ 165,293.00 $ 53,857.00 $ 219,150.00 56.79% Eligible Colusa $ - $ 197,323.00 $ 64,293.00 $ 261,616.00 47.70% Eligible Colusa County $ 60,697.00 $ 191,731.00 $ 62,471.00 $ 314,899.00 38.92% Eligible Corcoran $ - $ 261,892.00 $ 85,331.00 $ 347,223.00 67.17% Eligible Corning $ - $ 212,576.00 $ 69,263.00 $ 281,839.00 66.47% Eligible Crescent City $ - $ 185,630.00 $ 60,483.00 $ 246,113.00 62.71% Eligible Del Norte County $ - $ 323,919.00 $ 10,541.00 $ 334,460.00 45.60% Eligible Dinuba $ - $ 341,206.00 $ 111,174.00 $ 452,380.00 60.81% Eligible Dixon $ - $ 265,451.00 $ 86,491.00 $ 351,942.00 38.99% Eligible Dorris $ - $ 152,583.00 $ 49,715.00 $ 202,298.00 72.58% Eligible Dos Palos $ 60,214.00 $ 190,206.00 $ 61,974.00 $ 312,394.00 65.38% Currently Ineligible Dunsmuir $ - $ 165,293.00 $ 53,857.00 $ 219,150.00 62.58% Eligible El Dorado County $ 350,248.00 $ 1,106,374.00 $ 360,486.00 $ 1,817,108.00 34.73% Eligible Etna $ - $ 154,108.00 $ 50,212.00 $ 204,320.00 68.57% Eligible Eureka $ - $ 431,704.00 $ 140,660.00 $ 572,364.00 50.52% Eligible Exeter $ - $ 224,778.00 $ 73,239.00 $ 298,017.00 54.96% Eligible Farmersville $ - $ 225,795.00 $ 73,570.00 $ 299,365.00 59.18% Eligible Ferndale $ 51,683.00 $ 163,259.00 $ 53,194.00 $ 268,136.00 34.69% Eligible Firebaugh $ - $ 219,185.00 $ 71,416.00 $ 290,601.00 61.04% Eligible Fort Bragg $ - $ 245,623.00 $ 80,030.00 $ 325,653.00 52.65% Eligible Fort Jones $ - $ 158,684.00 $ 51,703.00 $ 210,387.00 47.96% Eligible

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

Fortuna $ 79,045.00 $ 249,690.00 $ 81,356.00 $ 410,091.00 49.51% Eligible Fowler $ 58,926.00 $ 186,138.00 $ 60,649.00 $ 305,713.00 49.83% Eligible Glenn County $
- $ 245,623.00 $ 80,030.00 $ 325,653.00 48.08% Eligible Grass Valley $ 98,681.00 $ 311,717.00 $ 101,566.00 $ 511,964.00 65.31% Eligible Greenfield $ 101,900.00 $ 321,886.00 $ 104,879.00 $ 528,665.00 64.77% Eligible Gridley $ 67,296.00 $ 212,576.00 $ 69,263.00 $ 349,135.00 45.79% Eligible Grover Beach $
- $ 278,670.00 $ 90,798.00 $ 369,468.00 53.61% Eligible Guadalupe $
- $ 232,404.00 $ 75,723.00 $ 308,127.00 69.04% Eligible Gustine $ 53,454.00 $ 168,852.00 $ 55,016.00 $ 277,322.00 46.42% Eligible Hidden Hills $ 51,844.00 $ 163,768.00 $ 53,360.00 $ 268,972.00 18.33% Eligible Hollister $
- $ 414,926.00 $ 135,194.00 $ 550,120.00 45.57% Eligible Holtville $ 60,053.00 $ 189,697.00 $ 61,808.00 $ 311,558.00 59.48% Eligible Humboldt County $
- $ 793,697.00 $ 258,607.00 $ 1,052,304.00 46.58% Eligible Huron $
- $ 228,845.00 $ 74,564.00 $ 303,409.00 70.69% Eligible Imperial $
- $ 210,034.00 $ 68,435.00 $ 278,469.00 20.91% Eligible Imperial County $
- $ 400,182.00 $ 130,390.00 $ 530,572.00 48.54% Eligible Indian Wells $ 64,560.00 $ 203,933.00 $ 66,447.00 $ 334,940.00 23.11% Eligible Industry $ 47,627.00 $ 150,447.00 $ 49,020.00 $ 247,094.00 65.85% Eligible Inyo County $
- $ 238,505.00 $ 77,711.00 $ 316,216.00 41.44% Eligible Ione $
- $ 172,919.00 $ 56,342.00 $ 229,261.00 38.75% Eligible Jackson $
- $ 200,882.00 $ 65,453.00 $ 266,335.00 49.71% Eligible King City $
- $ 308,667.00 $ 100,572.00 $ 409,239.00 68.41% Eligible Kings County $ 376,286.00 $ 122,604.00 $ 498,890.00 46.93% Eligible Lake County $
- $ 556,775.00 $ 181,412.00 $ 738,187.00 51.44% Eligible Lakeport $
- $ 182,071.00 $ 59,323.00 $ 241,394.00 41.50% Eligible Lassen County $ 74,217.00 $ 234,438.00 $ 76,386.00 $ 385,041.00 38.47% Eligible Lemoore $ 105,763.00 $ 334,088.00 $ 108,855.00 $ 548,706.00 41.05% Eligible Lincoln $
- $ 467,802.00 $ 152,422.00 $ 620,224.00 33.27% Eligible Lindsay $ 85,322.00 $ 269,519.00 $ 87,816.00 $ 442,657.00 67.17% Eligible Live Oak $ 65,203.00 $ 205,966.00 $ 67,109.00 $ 338,278.00 55.17% Eligible Livingston $
- $ 250,199.00 $ 81,521.00 $ 331,720.00 41.01% Eligible Loomis $ 59,409.00 $ 187,663.00 $ 61,146.00 $ 308,218.00 24.55% Eligible

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

Los Banos $ - $ 433,229.00 $ 141,157.00 $ 574,386.00 52.59% Eligible Loyalton $ 49,108.00 $ 155,125.00 $ 50,544.00 $ 254,777.00 55.81% Currently Ineligible Madera County $ 199,758.00 $ 631,004.00 $ 205,597.00 $ 1,036,359.00 47.90% Eligible Mammoth Lakes $ - $ 187,663.00 $ 61,146.00 $ 248,809.00 53.34% Eligible Maricopa $ 48,464.00 $ 153,091.00 $ 49,881.00 $ 251,436.00 60.66% Currently Ineligible Marina $ 114,776.00 $ 362,559.00 $ 118,131.00 $ 595,466.00 46.32% Currently Ineligible Mariposa County $ - $ 295,448.00 $ 96,265.00 $ 391,713.00 38.31% Eligible Marysville $ 80,333.00 $ 253,758.00 $ 82,681.00 $ 416,772.00 56.37% Eligible McFarland $ - $ 259,350.00 $ 84,503.00 $ 343,853.00 75.01% Eligible Mendocino County $ - $ 806,408.00 $ 262,749.00 $ 1,069,157.00 45.87% Eligible Merced County $ - $ 716,418.00 $ 233,428.00 $ 949,846.00 51.54% Eligible Modoc County $ 55,546.00 $ 175,461.00 $ 57,170.00 $ 288,177.00 48.50% Eligible Mono County $ - $ 176,987.00 $ 57,667.00 $ 234,654.00 50.27% Eligible Montague $ 157,667.00 $ 51,372.00 $ 209,039.00 43.29% Eligible Mount Shasta $ 206,475.00 $ 67,275.00 $ 273,750.00 45.91% Eligible Napa County $ 329,512.00 $ 107,634.00 $ 437,146.00 41.84% Eligible Nevada City $ 57,317.00 $ 181,054.00 $ 58,992.00 $ 297,363.00 48.00% Eligible Nevada County $ - $ 705,741.00 $ 229,949.00 $ 935,690.00 39.32% Eligible Orange Cove $ 73,734.00 $ 232,913.00 $ 75,889.00 $ 382,536.00 75.54% Eligible Orland $ - $ 212,576.00 $ 69,263.00 $ 281,839.00 55.25% Eligible Oroville $ - $ 315,276.00 $ 102,725.00 $ 418,001.00 55.20% Eligible Pacific Grove $ 86,449.00 $ 273,078.00 $ 88,976.00 $ 448,503.00 23.93% Eligible Palos Verdes Estates $ 70,354.00 $ 222,236.00 $ 72,410.00 $ 365,000.00 15.31% Eligible Parlier $ - $ 307,142.00 $ 100,075.00 $ 407,217.00 71.45% Eligible Pismo Beach $ 72,446.00 $ 228,845.00 $ 74,564.00 $ 375,855.00 43.06% Eligible Placer County $ 1,048,923.00 $ 341,767.00 $ 1,390,690.00 31.45% Eligible Placerville $ 80,655.00 $ 254,775.00 $ 83,012.00 $ 418,442.00 55.93% Eligible Plumas County $ - $ 278,670.00 $ 90,798.00 $ 369,468.00 41.09% Eligible Plymouth $ - $ 154,616.00 $ 50,378.00 $ 204,994.00 55.42% Eligible Point Arena $ - $ 154,616.00 $ 50,378.00 $ 204,994.00 53.85% Eligible Portola $ 54,742.00 $ 172,919.00 $ 56,342.00 $ 284,003.00 59.34% Eligible Rancho Mirage $ - $ 396,115.00 $ 129,065.00 $ 525,180.00 34.32% Eligible

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

Red Bluff $ - $ 285,280.00 $ 92,952.00 $ 378,232.00 58.69% Eligible Rio Dell $ - $ 181,562.00 $ 59,158.00 $ 240,720.00 48.88% Eligible Rio Vista $ 70,032.00 $ 221,219.00 $ 720,179.00 $ 1,011,430.00 43.80% Eligible Riverbank $ 88,863.00 $ 280,704.00 $ 91,461.00 $ 461,028.00 35.70% Eligible San Benito County $ - $ 278,670.00 $ 90,798.00 $ 369,468.00 45.98% Eligible San Joaquin $ - $ 180,546.00 $ 58,826.00 $ 239,372.00 76.81% Eligible San Juan Bautista $ - $ 174,445.00 $ 56,839.00 $ 231,284.00 51.56% Eligible San Juan Capistrano $ 172,397.00 $ 544,573.00 $ 177,436.00 $ 894,406.00 51.84% Eligible Sand City $ 48,754.00 $ 154,006.00 $ 50,179.00 $ 252,939.00 62.90% Eligible Sanger $ - $ 355,950.00 $ 115,978.00 $ 471,928.00 47.09% Eligible Santa Cruz County $ - $ 1,304,657.00 $ 425,091.00 $ 1,729,748.00 50.09% Eligible Scotts Valley $ 75,504.00 $ 238,505.00 $ 77,711.00 $ 391,720.00 24.62% Eligible Shasta County $ - $ 661,000.00 $ 215,371.00 $ 876,371.00 42.64% Eligible Shasta Lake $ - $ 234,946.00 $ 76,552.00 $ 311,498.00 44.42% Eligible Sierra County $ 49,108.00 $ 155,125.00 $ 50,544.00 $ 254,777.00 42.56% Eligible Siskiyou County $ - $ 326,970.00 $ 106,535.00 $ 433,505.00 50.10% Eligible Solano County $ 93,370.00 $ 294,940.00 $ 96,099.00 $ 484,409.00 39.35% Eligible Soledad $ - $ 278,162.00 $ 90,632.00 $ 368,794.00 56.49% Eligible Sonora $ 66,491.00 $ 210,034.00 $ 68,435.00 $ 344,960.00 54.59% Eligible South Lake Tahoe $ - $ 381,371.00 $ 124,261.00 $ 505,632.00 59.15% Eligible St. Helena $ - $ 204,441.00 $ 66,612.00 $ 271,053.00 36.53% Eligible Suisun City $ - $ 355,950.00 $ 115,978.00 $ 471,928.00 41.31% Eligible Susanville $ 67,779.00 $ 214,101.00 $ 69,760.00 $ 351,640.00 42.62% Eligible Sutter County $ - $ 267,485.00 $ 87,154.00 $ 354,639.00 40.84% Eligible Sutter Creek $ 57,156.00 $ 180,546.00 $ 58,826.00 $ 296,528.00 50.48% Eligible Taft $ 65,847.00 $ 208,000.00 $ 67,772.00 $ 341,619.00 45.35% Eligible Tehama $ - $ 150,447.00 $ 49,020.00 $ 199,467.00 47.56% Eligible Tehama County $ - $ 429,772.00 $ 140,031.00 $ 569,803.00 47.18% Eligible Trinidad $ 47,982.00 $ 151,566.00 $ 49,384.00 $ 248,932.00 27.27% Eligible Trinity County $ - $ 279,687.00 $ 91,129.00 $ 370,816.00 48.72% Eligible Truckee $ - $ 240,539.00 $ 78,374.00 $ 318,913.00 27.72% Eligible Tulare County $ - $ 1,345,330.00 $ 438,344.00 $ 1,783,674.00 53.64% Eligible

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

Tulelake $
- $ 157,158.00 $ 512,016.00 $ 669,174.00 63.50% Eligible Tuolumne County $
- $ 557,791.00 $ 181,743.00 $ 739,534.00 38.07% Eligible Ukiah $
- $ 298,498.00 $ 97,259.00 $ 395,757.00 49.25% Eligible Vernon $ 47,467.00 $ 149,939.00 $ 48,854.00 $ 246,260.00 75.00% Eligible Wasco $ 98,681.00 $ 311,717.00 $ 101,566.00 $ 511,964.00 57.01% Eligible Weed $
- $ 175,970.00 $ 57,336.00 $ 233,306.00 65.41% Eligible Westmorland $
- $ 166,818.00 $ 54,354.00 $ 221,172.00 77.14% Currently Ineligible Wheatland $ 52,327.00 $ 165,293.00 $ 53,857.00 $ 271,477.00 30.21% Eligible Williams $ 58,765.00 $ 185,630.00 $ 60,483.00 $ 304,878.00 36.54% Eligible Willits $
- $ 212,068.00 $ 69,097.00 $ 281,165.00 55.82% Eligible Willows $ 68,100.00 $ 215,118.00 $ 70,091.00 $ 353,309.00 44.56% Eligible Winters $
- $ 203,933.00 $ 66,447.00 $ 270,380.00 40.32% Eligible Woodlake $ 65,364.00 $ 206,475.00 $ 67,275.00 $ 339,114.00 62.74% Eligible Yolo County $
- $ 314,259.00 $ 102,394.00 $ 416,653.00 50.42% Eligible Yountville $ 58,926.00 $ 186,138.00 $ 60,649.00 $ 305,713.00 44.71% Eligible Yreka $
-$ $ 76,386.00 $ 99,824.00 59.78% Eligible
Yuba County $
- $ 627,445.00 $ 204,438.00 $ 831,883.00 45.13% Eligible 234,438

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

DUPLICATION OF BENEFITS POLICY AND PROCESS
City of Ukiah Duplication of Benefits Policy
The City of Ukiah Ambulance Purchase is funded through CDBG-CV funds allocated under the 2020 CARES Act and governed by the Federal Register Notice FR-6218-N01-CDBG-CV, dated August 7, 2020.

All CDBG-CV grantees are required to complete a duplication of benefits analysis for assisted activities to demonstrate that no financial assistance has been received or is available to pay costs charged to a CDBG-CV grant. To comply with this requirement, the City of Ukiah will demonstrate that no other funds are available for an activity by maintaining records of compliance with mandatory duplication of benefits requirements described in the Federal Register Notice of August 7, 2020.

A CDBG-CV grantee is required to develop and maintain adequate procedures to prevent a duplication of benefits that address (individually or collectively) each activity or program. A grantee’s policies and procedures are not adequate unless they include, at a minimum: (1) a requirement that any person or entity receiving CDBG-CV assistance must agree to repay assistance that is determined to be duplicative; and (2) a method of assessing whether the use of CDBG-CV funds will duplicate financial assistance that is already received or is likely to be received by acting reasonably by evaluating need and the resources available to meet that need. It is the intent of this document to present the City of Ukiah’s policy to uphold, enforce and document conformance with the duplication of benefit requirements which cover use of its CDBG-CV funds.

City of Ukiah Duplication of Benefits Process
The Ukiah Valley Fire Authority will complete a Duplication of Benefits Affidavit prior to ordering the ambulance. This affidavit acknowledges the City of Ukiah’s requirement that any person or entity receiving CDBG-CV assistance must agree to repay assistance that is determined to be duplicative.

To meet HUD’s requirements, the City has developed a method of assessing whether the use of CDBG-CV funds will duplicate financial assistance that is already received or is likely to be received by acting reasonably in evaluating need and the resources available to meet that need.1
This assessment process is as follows:

1 The City anticipates additional guidance in this regard will be forthcoming from HUD and will review its process to ensure compliance at that time.

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

1. Upon receipt of the completed Duplication of Benefits Affidavit, City of Ukiah CDBG administration staff reviews the Duplication of Benefits Affidavit to determine if the Ukiah Valley Fire Authority (UVFA) has reported receiving any potentially duplicative assistance.

2. If so, City of Ukiah CDBG administration staff may request additional information from the UVFA, including:
a. Dates funds were received
b. Specific uses of funds received, including receipts and dates as appropriate.

3. Based on a review of this information, City of Ukiah CDBG administration staff may:
a. Determine that there is no duplication and proceed with consideration of the application for the full amount requested.
b. Determine that there is a partial duplication and proceed with consideration of the application for an amount that reduces the request by the DOB amount
i. Amount Requested – Amount of DOB = Eligible Amount
c. Determine that there is a complete duplication and deny the application

4. In the event that an activity moves forward and is approved, in whole or in part, the UVFA may be required to sign a Subrogation Agreement to address concerns around the potential for future duplication (for example a PPP application was made, and was not denied but the applicant has not heard back).

5. In the event that an application is approved in part, the City of Ukiah CDBG administration staff will also include in the funding documents specific information around what the funds may be spent on so as to avoid duplication of benefits.

6. City of Ukiah CDBG administration staff will require the UVFA to provide documentation as to how funds are actually expended, and will review this documentation to ensure no duplication has taken place.

All documents, including the Affidavit and Subrogation Agreement, shall be retained in compliance with HUD’s record retention requirements.

City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

Budget Gap/
Uses (line item budget) Total Activity Costs General Fund CDBG‐CV2/CV3 [Source 3] [Source 4] [Source 5] [Source 6] [Source 7] [Source 8] [Source 9] CDBG‐CV1 CDBG PI Duplication of Benefits New ambulance $ ‐ $ 19,457.00 $ 169,539.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 188,996.00 [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐[Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐[Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐[Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐[Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Total $ ‐ $ 19,457.00 $ 169,539.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 188,996.00 [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐[Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐[Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐[Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐[Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐[Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Total $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ General Administration $ ‐ $ ‐ $ 3,209.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 3,209.00 [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ [Line Item] $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Total $ ‐ $ ‐ $ 3,209.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 3,209.00 Activity Total $ ‐ $ 19,457.00 $ 172,748.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 192,205.00 [Activity Costs Category 2 (i.e. Activity Delivery, Materials, Labor)] General Administration
Instructions: Fill out the above line item budget with you projected activity costs. You may identify the line items by category, such as activity delivery, activity, and admin, or by any other activity categories that apply to your activity. Do keep you administration costs categorized under the General Administration category. Fill in the jurisdiction and activity information at the top of the form, and Identify the spedific resources (funds) that will be used to pay for each line item in each category. If you do not have CDBG‐PI, please leave those fields blank. If your budget line item has a budget gap, the "Gap/Duplication of Benefits" column will show a red shaded field and a number indicating your budget gap in parenthesis. If you have a potential duplication of benefits, the column will show a blue shaded field and a number indicating your budget overage. Please make sure to include ALL of you potential resources, including FEMA, HCD, HUD, CARES Act, and other State and Federal funds, as well as local funds from fees, trust funds, and taxes, and any foundation or private donation funding, including insurance payments. If you are unsure if a resource should be included, please contact Jessica Hayes at [email protected]. Please fill in the fields with a bracket [ ] and the funds. Please do not delete or alter formulas. The collored columns have no significance. They are colored only to make it easier to track across funding source.

City of Ukiah Ambulance Purchase for Ukiah Valley Fire Authority Ukiah Valley Fire Authority Sources
[Activity Costs Category 1 (i.e. Activity Delivery, Materials, Labor)] Duplication of Benefits Tracking
City of Ukiah
20-CDBG-CV2-3-00081, Am.1

Exhibit E (Rev. 03/2023)

ATTACHMENT 10

9/21/2021

STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FEDERAL FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200, 95833
P.O. Box 952054
Sacramento, CA 94252-2054
(916) 263-2771
www.hcd.ca.gov
Sage Sangiacomo, City Manager
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Dear Sage Sangiacomo,
RE: City of Ukiah
Contract No.: 20-CDBG-CV2-3-00097 / CFDA # 21.019
Congratulations on your Community Development Block Grant Program-Coronavirus, Aid Relief, Economic Security Act (CDBG-CV) Award. You have received your CDBG-CV2-3 Standard Agreement, Exhibits A through E, in the Grants Network System:

A. Standard Agreement (STD 213 and Exhibits A thru E)
STD 213 - Cover page
Exhibit A - Authority, Purpose, and Scope of Work
Exhibit B - Budget Detail and Payment Provisions
Exhibit C - State of California General Terms and Conditions - GTC 04/2017 Exhibit C is now incorporated by reference; please see the STD 213 for additional information.

Exhibit D – CDBG-CV2/3 Program Terms and Conditions
Exhibit E – Program Application
B. For expeditious handling, please review the STD 213, sign and upload it into the Grants Network System. Do not mail or email the signed STD 213. Please follow the instructions below:

1. Review the entire Standard Agreement thoroughly and, if necessary, discuss the requirements with your legal and financial advisors.

2. The person or persons authorized by the Resolution(s), must provide an

City of Ukiah
20-CDBG-CV2-3-00097

original signature, printed name, title and date, using blue ink, on the lower lefthand section entitled "Contractor" on the STD 213 and/or on page 2 of the STD 213, if applicable.

3. Print and upload the signed STD 213 into the Grants Network System within 30 days from the date of this letter.

4. Note: If the resolution did not authorize a designated official to sign the STD 213 and amendments thereto, your governing body must adopt a resolution authorizing a designated official(s) to sign the STD 213 and any subsequent amendments. If the authorized designee as reflected in the resolution, the awarded NOFA amount or your entity status has changed, you are required to provide, to the Department, a new resolution consistent with the terms of the NOFA award and adopted by your Board.

5. Maintain a complete electronic version of the STD 213 and Exhibits A through E for your pending file. Note: The Standard Agreement is not effective until it is signed by the Awardee's designated official and the Department.

The Department reserves the right to cancel any pending Standard Agreement in its entirety if not returned within the required 30-day period.

Please contact Roxann Kuhnert, CDBG Program Manager, Federal Programs Branch, at (916) 263-6468 or email [email protected], if you have any questions regarding the Standard Agreement or the provisions therein.

Sincerely,
Contracts Analyst
cc: Janice Waddell, Branch Chief, Federal Programs Branch

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT A
Program Name: Community Development Block Grant Coronavirus Response (CDBG-CV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep. Date: 08/11/2021

AUTHORITY, PURPOSE, AND SCOPE OF WORK

1. Authority & Purpose
This Standard Agreement (hereinafter "Agreement") will provide official notification of the conditional reservation of funds under the State of California's administration of the new federal funding for Community Development Block Grant Program for non-entitlement jurisdictions, tranches 2 and 3 (hereinafter, "CDBG-CV" or the “Program") by the Department of Housing and Community Development (hereinafter the "Department") pursuant to the Coronavirus Aid, Relief, and Economic Security (CARES) Act (Public Law No: 116-136), and the provisions of 42 U.S. Code (U.S.C.) 5301, et seq., 24 Code of Federal Regulations (CFR) Part 570, Subpart l , California Health and Safety Code Section 50825, et seq., the California State CDBG Program Guidelines in effect as of October 15, 2019, and, all as may be amended from time to time. In accepting this conditional reservation of funds by executing this Agreement, the Grantee agrees to comply with the terms and conditions of this Agreement, the Notice of Funding Availability (NOFA) under which the Grantee agrees to comply with the terms and conditions of this Agreement, the Notice of Funding Availability (NOFA) under which the Grantee applied, as identified in this document footer, the representations contained in the Grantee's application (the "Application") for this funding allocation, which is incorporated herein by reference and is included as a summary in Exhibit E, and the requirements of the authorities cited above. For activities funded outside of a NOFA, including activities funded through Program Income, and activities funded through Urgent Need, the Grantee agrees to comply with the terms and conditions of this Agreement, the representations contained in the Grantee’s Application for activity funding, which is incorporated herein by reference and is included as a summary in Exhibit E, and the requirements of the authorities cited above. Any changes made to the submitted and awarded Application after this Agreement is executed must receive prior written approval from the Department. For purposes of this Agreement, use of the term "Grantee" shall be a reference to "Contractor".

2. Scope of Work
A. The Grantee shall perform the funded activities described in the Scope of Work (Work), including applicable National Objectives as represented in Exhibit E Sections I through IV, and the Application which is on file with the Department and which is incorporated herein by reference. All written materials or alterations submitted as addenda to the original Application and which are approved in

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT A
Program Name: Community Development Block Grant Coronavirus Response (CDBG-CV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep. Date: 08/11/2021
writing by the Department are hereby incorporated as part of the Application. The Department reserves the right to require the Grantee to modify any or all parts of the Application in order to comply with CDBG-CV requirements. The Department reserves the right to monitor all Work to be performed by the Grantee, its contractors, and subgrantees in relation to this Agreement. Any proposed revision to the Scope of Work must be submitted in writing for review and approval by the Department and may require an amendment to this Agreement.

Approval shall not be presumed unless such approval is made by the Department in writing.

B. For the purposes of performing the Scope of Work, the Department agrees to provide the amount(s) identified in Exhibit B, and as detailed in Exhibit E, Section VI, and Budget Worksheet. Unless amended in writing, the Department shall not be liable for any costs in excess of the total approved budget. The Department shall not, under any conditions, be liable for any unauthorized or ineligible costs or activities.

C. Except for General Program Administration, grant activity(ies) must meet one of the following three CDBG National Objectives:
 An activity that benefits low- and moderate-income (LMI) persons  An activity designed to meet community development needs having a particular urgency. The activity must be designed to alleviate existing conditions which pose a serious and immediate threat to the health or welfare of the community which are of recent origin or which recently became urgent, and the recipient must demonstrate inability to finance the activity on its own and that other sources of funding are not available.  An activity that aids in the prevention or elimination of slums or blight

3. Duplication of Benefits (DOB)
Pursuant to the Coronavirus Aid, Relief, and Economic Security (CARES) Act (Public Law No: 116-136) and described in FR-6218-N-01, the CDBG-CV Federal Register Notice, Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), as amended by section 1210 of the Disaster Recovery Reform Act (DRRA) of 2018, it is the Department’s responsibility to ensure that each CDBG-CV activity provides assistance only to the extent that the project’s funding needs have not been met by another source.

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT A
Program Name: Community Development Block Grant Coronavirus Response (CDBG-CV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep. Date: 08/11/2021
Grantees must have on file with the Department duplication of benefits policies and procedures that include recapture requirements and processes. Grantees must report to the Department on DOB throughout the Agreement Term. DOB must be tracked at both the programmatic level and at the client service level. The Grantee must collect affidavits from program participants agreeing to repay any portion of proceeds determined to be a duplication of benefits, with such proceeds to be returned to the Grantee a and Grantee must re-capture funds from households that have received a DOB. The Department will recapture funds from Grantees with DOB(s).

Warning: Any person who knowingly makes a false claim or statement to HUD may be subject to civil or criminal penalties under 18 U.S.C. 287, 1001 and 31 U.S.C. 3729.

4. Effective Date and Commencement of Work
A. This Agreement is effective upon approval by the Department as evidenced by the Department representative’s signature on page one of the fully executed Standard Agreement, STD 213.

B. The CARES Act provides that CDBG-CV funds may be used to cover or reimburse allowable costs of eligible activities to prevent, prepare for, and respond to coronavirus incurred by a Grantee after January 21, 2020. Preapplication costs, pre-agreement costs, and pre-award costs are permitted.

However an environmental review must be performed and a release of funds must be obtained in accordance with 24 CFR part 58 prior to committing CDBGCV funds to reimburse such costs. The CDBG-CV Grantee agrees that any Work toward the implementation of the project activity or program activity, as identified in Exhibit E, Section I through IV, will be subject to an environmental review prior to the execution of this Agreement by the Department and that this Agreement must be executed prior to reimbursement for pre-agreement costs incurred by the Grantee .

5. Term of Agreement and Performance Milestones
A. Term of Agreement: With the exception of the Grant Closing Requirements set forth in Exhibit B, Section 6, the Grantee shall complete the grant activity and/or activities on or before 24 months (two (2) years) from the Department’s execution date identified on the STD 213 of this Standard Agreement. Any extensions beyond the 24 months will require the Department’s approval and a contract amendment.

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT A
Program Name: Community Development Block Grant Coronavirus Response (CDBG-CV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep. Date: 08/11/2021
B. Expenditure Deadline: All Program funds shall be expended no later than 24 months (two (2) years) from the final Department execution date of this Agreement as identified on the STD 213. All requests for funds must be submitted prior to the Expenditure Deadline.
1) Reporting Deadlines:
a) All activities except activities in support of new housing construction and activities in support of economic development must report final beneficiaries no later than sixty (60) days after the expiration of the Expenditure Deadline. Extensions for final reporting must be approved in writing by the Department.
b) For activities in support of new housing construction and economic development where housing units or jobs are dependent on off-site infrastructure development, the activity shall have an extended reporting term of two years (24 months) from the Expenditure Deadline to complete reporting of units constructed and occupied or jobs created or retained. Activities that do not meet the reporting deadline may be deemed ineligible and the Grantee may be required to repay all grant funds expended on the activity.

C. Milestones: Grantee shall timely adhere to project milestones as established in Exhibit E, Section V.
1) Failure to Meet Milestones:
a) Failure to meet the first milestone identified in Exhibit E, Section V, is a material breach and may result in a for-cause termination of this Agreement. All funds, including program income, reimbursed for this activity prior to the termination shall be returned to the Department no less than thirty (30) days from the written notification of termination.
b) Failure to meet any given subsequent milestones identified in Exhibit E, Section V, may result in loss of program eligibility and will restrict the Grantee from applying for additional CDBG funding until the activity is corrected and put back on schedule, or the activity is

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT A
Program Name: Community Development Block Grant Coronavirus Response (CDBG-CV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep. Date: 08/11/2021
completed, or the activity is canceled.
2) Any milestone or deadline except for: (1) the first milestone, (2) the final activity report milestone, and (3) the expenditure deadline, may be revised administratively with the approval of the Department without incurring penalty, provided the revision request is received in advance of the original milestone due date.

6. Scope of Work Revisions and Amendments
A. Contract Revisions:
1) Adjustments to the Scope of Work that do not require:
a) an increase or reduction of activity scope;
b) a change in National Objective; or a
c) change in the type of beneficiaries assisted
may be completed as a Contract Revision. Contract Revisions must be approved by the Department prior to implementation. If approved, contract revisions shall automatically be deemed a part of, and incorporated into, this Agreement. Approval shall be provided either through the online grant management system, or in writing, as appropriate.
2) Contract Revisions may include but not be limited to:
a) Adjustments that:
i. Itemize the scope of work;
ii. Revise milestone deadlines except for first and last milestones; and/or
iii. Change the scope of work in a manner that does not change the overall budget, National Objective, or change type or reduce the number of estimated beneficiaries.
b) Adjustments that increase the estimated number of beneficiaries without increasing or decreasing the scope of work and without

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT A
Program Name: Community Development Block Grant Coronavirus Response (CDBG-CV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep. Date: 08/11/2021
changing the overall budget.

B. Contract Amendments:
1) Adjustments to the Scope of Work that:
a) Require an increase or a reduced scope of work:
b) Change the National Objective; or
c) Change the type or reduces the number of beneficiaries assisted shall require a Contract Amendment. Contract Amendments must be fully executed by both the Grantee and the Department prior to implementation.

Adjustments may not be implemented prior to execution unless the Department has provided written notice authorizing the Grantee to proceed. 2) Contract Amendments may include but not be limited to:
a) Adjustments that:
i. add scope beyond what was included in the original
application;
ii. reduce scope such that the activity is materially different from the original application; or
iii. reduce estimated beneficiary counts.
iv. Adjustments that change the scope in a manner that requires a change to awarded activity budget, including adding funds from other State CDBG funded activities, adding Program Income, and reducing funds from either State CDBG awarded funds or Program Income.

C. HUD Matrix Codes:

If HUD changes an activity matrix code(s) or if there is an error in recording the activity code, the Grantee shall be notified in writing and the correction shall not require an amendment to this Agreement.

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT A
Program Name: Community Development Block Grant Coronavirus Response (CDBG-CV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep. Date: 08/11/2021

7. State CDBG Program Contract Management
A. Department Contract Manager:

For purposes of this Agreement, the State CDBG Program Managers for the Department shall also serve as the Program Contract Managers.

Written communication regarding this Agreement shall be directed to the State CDBG Program Contract Manager at the following address:

State CDBG Program Contract Manager
Division of Financial Assistance
Department of Housing and Community Development
P.O. Box 952054
Sacramento, California 94252-2054
Phone: (916) 263-6468
Email: [email protected]
B. Contract Management:

Day-to-day administration of this Agreement shall take place through the online grant management system, including but not limited to:
3) Financial Reports (Funds Requests);
4) Activity Reports;
5) Semi-Annual Reports;
6) Annual Reports;
7) Submittal of any and all requested supporting documentation; 8) Standard Agreement Revisions (non-material contract changes); and, 9) Standard Agreement Amendments (material contract changes).

C. Grantee Contract Administrator:

The Grantee's Contract Administrator (must be a Grantee employee) is identified in Exhibit E, Profile. Unless otherwise informed, any notice, report, or other communication required by this Agreement shall be directed to the Grantee’s Contract Administrator at the contact information identified in Exhibit E, Profile.

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT A
Program Name: Community Development Block Grant Coronavirus Response (CDBG-CV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep. Date: 08/11/2021
Written communication shall be directed to the Grantee’s Contract Administrator as identified in the Grantee Profile as referenced in Exhibit E.

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT B
Program Name: Community Development Block Grant Coronavirus Response (CDBG-CV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep. Date: 08/11/2021

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Budget
A. Budget Detail: The activity shall follow the budget as detailed in Exhibit E, Section VI.

B. Program Income: All Program Income is state administered CDBG funding and is subject to the same federal requirements for financial administration as open grant awards. Program Income, including both cash-on-hand and future projected receipts, if identified as a funding source for any given activity, must be included in the activity budget and must be substantially expended prior to drawing grant award funds. Program Income must be identified separately from grant funds in the activity budget and must be broken out into activity and general administration funding, as applicable. The Department will not encumber locally administered Program Income against NOFA grant funds in the state’s accounting system. Only new grant awards made under a NOFA or in conjunction with an Urgent Need application will be encumbered in the Department’s accounting system.

Funding in this Agreement may include either or both:
1) the total new grant award from the NOFA to be encumbered by the Department from grant funds,
2) total locally held Program Income to be included in the activity budget but that will not be encumbered by the Department. This Agreement is for the sum total of funds to be used in the activity including grant funds and Program Income, as applicable. Program Income receipts must be reported no less than quarterly.

C. Other Non-State CDBG Funding Sources: The Grantee shall report on the value of other contributions included as leverage for each activity via the Financial Reports (funds requests) required for such activity. The Financial Reports shall be accessed through the online grant management system and are the reports which convey the information needed to complete financial transactions in HUD’s Integrated Disbursement and Information System (IDIS).

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT B
Program Name: Community Development Block Grant Coronavirus Response (CDBG-CV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep. Date: 08/11/2021

2. Availability of Funds
The Department’s provision of funding to Grantee pursuant to this Agreement is contingent on the continued availability of CDBG funds and continued federal authorization for CDBG activities, as well as the conditions set forth in Exhibit D, Section

33. The Department’s provision of funding is subject to amendment or termination due to lack of funds or authorization. This Agreement is subject to written modification or termination as necessary by the Department in accordance with requirements contained in any future state or federal legislation and/or state or federal regulations. All other modifications must be in written form and approved by both parties.

3. Eligible Costs
A. The CARES Act provides that CDBG-CV funds may be used to cover or reimburse allowable costs of eligible activities to prevent, prepare for, and respond to coronavirus incurred by a Grantee after January 21, 2020. However, Grantee shall not receive a commitment of funds, nor shall funds be reimbursed until the Grantee has documented compliance with the applicable National Environmental Protection Act (NEPA) requirements established in 24 CFR Part 50, 24 CFR Part 58, and 42 USC §4321, et seq.

B. Allowable Costs: Allowable costs shall mean those necessary and proper costs under 2 CFR §200.400 through 475, and as identified in the Grantee’s application and as detailed in Exhibit E, Section VI, and as approved by the Department unless any or all such costs are disallowed by the State of California or HUD. Allowable costs include necessary and proper activity and administration costs incurred prior to the execution of this Agreement. All costs incurred prior to the execution of this Agreement must be eligible to be considered allowable and suitable for reimbursement. Eligible costs must, at a minimum, be costs incurred according to the procurement requirements of 2 CFR §200.317, et seq. and be costs required for the activity in this Agreement to meet a National Objective.

C. Priority of Funds: The Grantee agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available. To the extent available, the Grantee must disburse funds available from locally held funding CDBG grant resources such as, but not limited to Program Income,

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT B
Program Name: Community Development Block Grant Coronavirus Response (CDBG-CV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep. Date: 08/11/2021
rebates, refunds, contract settlements, audit recoveries, and interest earned on such funds before requesting additional cash payments from the grant award.

D. Withholding Funds: The Department reserves the right to withhold payments pending timely delivery of program reports or documents as may be required under this Agreement. Payments are contingent upon the Grantee's financial management system meeting the requirements of 2 CFR §200.302, and the internal control requirements of 2 CFR §200.303. Payment may be suspended or terminated, in whole or in part, by the Department in its sole discretion in the event of a default by Grantee.

E. Disencumbering Funds: The Grantee agrees that funds determined by the Department to be surplus upon completion of the activity, or that have not been spent prior to the Expenditure Deadline will be subject to disencumbrance by the Department.

F. Indirect Costs: If Grantee wishes to charge for indirect costs, the Grantee must develop an indirect cost allocation plan for determining the appropriate CDBG share of such indirect costs and submit such plan to the Department for approval prior to submission of requests for any payments for the indirect cost expenditures.

G. Pre-Agreement Costs: Pre-Agreement Costs are eligible costs incurred prior to the award of funds as defined in Exhibit D, Section 1. Eligible Pre-Agreement costs as identified in Exhibit E, Section VI, Project Budget, may only be reimbursed upon the full execution of this Agreement and verification that the costs meet all eligibility criteria. Pre-Agreement costs may include both activity delivery and general program administration.

The Grantee agrees that any Pre-Agreement costs not previously identified in Exhibit E, Section VI, Project Budget, will not be paid with CDBG-CV1 funds.

4. Method of Payment
The Department will not authorize payments unless it has determined the costs incurred are in compliance with the terms of this Agreement. Funds requested through the Financial Activity Report must be for a minimum of $1,000.00, except for the final funds

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT B
Program Name: Community Development Block Grant Coronavirus Response (CDBG-CV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep. Date: 08/11/2021
request, which must be marked “Final”. Payments will be issued to the agency identified on the Taxpayer Identification Form (TIN) provided by the Grantee to the Department.

A. Reimbursements: The Department will reimburse the Grantee its allowable costs for the services identified in this Agreement in Exhibit E, Section VI, upon presentation of invoices which Grantee certified are true and correct copies of payments due on behalf of the Grantee for the activity covered by this Agreement and made in accordance and compliance with Exhibit A, Scope of Work. The Grantee may not request reimbursements under this Agreement until the funds are needed for payment of eligible costs. The amount of each request must be limited to the amount needed.
1) To receive reimbursement for grant activities, including reimbursement for eligible Pre-Agreement costs, the Grantee must submit all Department required forms according to the applicable deadlines. Financial Reports and Activity Reports are due no less than quarterly, within 15 days of the end of the quarter. Financial Reports and Activity Reports may be submitted more frequently at the Grantee’s discretion. Financial Reports shall include the level of documentation specified by the Department, including proof of expenditure, and proof of cost eligibility. Grantees must submit documentation supporting cost amounts and cost eligibility with each funds request as part of the Financial Report.
2) Grantees shall submit Financial Reports (funds requests) no less than quarterly. If no funds have been expended, the Grantee shall provide a description of work completed and an explanation of why no funds have been expended.

B. Advances: The Grantee must receive prior written approval from the Department before submitting an advance request. All advances are subject to the Department’s consent, which may be given or withheld on its sole discretion. No advances will be issued prior to full Agreement execution.

C. Final Payment Requests:
1) Grantees on the Reimbursement Payment System: All requests for final reimbursement must be submitted before the Expenditure Deadline

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT B
Program Name: Community Development Block Grant Coronavirus Response (CDBG-CV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep. Date: 08/11/2021
referenced in Exhibit A, Section 5 of this Agreement.
2) Grantees on the Advance Payment System: The last advance payment must be submitted to the Department no later than sixty (60) days prior to the Expenditure Deadline of this Agreement.
3) Return of Unexpended Funds: All funds received by the Grantee but not expended by the Expenditure Deadline must be accounted for and returned to the Department within thirty (30) days after the Expenditure Deadline. Funds shall be returned in accordance with the current State CDBG Grants Management Manual. All returned funds will be disencumbered.
4) All Funds Not Previously Requested: If the final funds disbursement request for costs expended during the term of this Agreement has not been received by the Department before the Expenditure Deadline, and the Grantee has not requested an extension per Exhibit A Section 5, (Term of Agreement and Performance Milestones), the Department may disencumber any funds remaining and grant funds will no longer be available for the Grantee.

5. Budget Revisions and Amendments
Budget line item adjustments may be made in accordance with the following:

A. Budget Revisions: Adjustments to the Budget that do not require an increase or reduction of total activity budget, a change in National Objective, or a change in the type or a reduction in number of beneficiaries assisted may be completed as a Budget Revision. Budget Revisions shall include but not be limited to:
1) Adjustments that reallocate funds between budget line items, including between General Administration funding, activity funding, and Program Income resources, including both Program Income cash on hand, and Program Income projected receipts, but that otherwise does not change the overall budget total, the scope of work, the National Objective, and type and count of estimated beneficiaries. Reallocations involving General Administration funding are subject to applicable General Administration caps identified in the Notice of Funding Availability.
2) Adjustments that increase or decrease the detail included in the submitted lined item budgets, including adding and removing budget line items, without increasing or decreasing the scope of work and without changing

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT B
Program Name: Community Development Block Grant Coronavirus Response (CDBG-CV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep. Date: 08/11/2021
the overall budget.
3) Budget Revisions must be approved by the Department prior to implementation. Approval shall be provided either through the online grant management system, or in writing, as appropriate. If approved, Budget Revisions shall automatically be deemed a part of, and incorporated into, this Agreement.

B. Budget Amendments: Adjustments to the Budget that result in an increased or a reduced total activity budget shall require a Contract Amendment. Contract Amendments must be fully executed by both the Grantee and the Department prior to implementation. Adjustments may not be implemented prior to execution unless the Department has provided written notice authorizing the Grantee to proceed.

6. Grant Closing Requirements
A. Expenditure Deadline:
1) All Program funds shall be expended no later than the Expenditure Deadline as defined in Exhibit A, Section 4. All requests for funds must be submitted no later than thirty (30) days prior to the Expenditure Deadline. 2) The Final Financial Report for the activity must be marked final and submitted before the Expenditure Deadline. Financial Reports submitted after the Expenditure Deadline will not be eligible for reimbursement.

Closeout Procedure: The Grantee must submit the following at the completion of the activity:
1) A Final Activity Report that includes all required reporting data for the activity;
2) A filed Notice of Completion (if applicable);
3) Evidence, satisfactory to the Department, of compliance with any and all other Special Conditions of this Agreement as set forth in Exhibit E hereto; and,
4) A resolution from the governing body acknowledging the accomplishments of the activity and confirming that the activity is complete and that all outstanding funds have been reimbursed by the Department.

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT B
Program Name: Community Development Block Grant Coronavirus Response (CDBG-CV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep. Date: 08/11/2021
If the Grantee identified an extended reporting period will be required to meet the National Objective for the activity in the Application, the above closeout requirements shall be submitted upon the completion of the activity, or within sixty (60) days after the Expiration Deadline, whichever comes first. If no extended reporting period is required, the above closeout requirements shall be submitted within thirty (30) days after the Agreement's Expenditure Deadline.

Upon receipt of the above documentation, the Department will close out this Agreement and finalize the activity in IDIS for final reporting to HUD.

B. Ongoing Reporting: Grants that have been closed may, as applicable, have continued reporting requirements, including Program Income reporting, performance reporting, beneficiary reporting, asset reporting, and other federally required reports as identified in Exhibit D, Section 22.

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
CDBG-CV2/3 PROGRAM TERMS AND CONDITIONS

1. Federal Grant Identification
HUD Grant No.: B-20-DW-06-0001
CFDA Number: 29.019
Date HUD Grant Agreement Signed: 11/26/2020

2. Definitions
A. "Activity" means one of the following HUD eligible activities as per 42 U.S.C. 5305.
1) Acquisition (§ 5305 (a)(1))
2) Public Improvements (§ 5305 (a)(2))
3) Public Facilities (§ 5305 (a)(2) and (5))
4) Public Services (§ 5305 (a)(8))
5) Business Financial Assistance (§ 5305 (a)(17))
6) Microenterprise Assistance (§ 5305 (a)(22))
B. “Activity Budget” means the budget included in Exhibit E, Section VI, Project Budget, as referenced by Exhibit B, Budget Detail, and Payment Provisions.

C. "Activity Delivery" (AD) means any reasonable and necessary costs associated with activity implementation that are not directly related to labor and/or direct construction and/or direct activity implementation costs. The Grantee may expend up to the indicated AD as identified in the NOFA that is associated with this Agreement or any relevant CDBG Management Memo.

D. “Activity Reports” are the activity reports that must be submitted at least quarterly that describe program or project progress and/or beneficiaries served during a given reporting period.

E. “CARES Act” means the Coronavirus Aid, Relief and Economic Security Act.

F. “Department” means the California Department of Housing and Community Development.
"Financial Report" is also identified as a funds request and refers to the forms

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
and processes required to request the drawdown of CDBG-CV2/3 funds (requests for funds must be a minimum of $1,000.00 unless it is the final Financial Report for an activity). Funds disbursements must be completed no less than quarterly for each open activity, including Program Income funded activities.

G. "General Administration" refers to eligible administrative expenses as provided in 42 U.S.C. §5305(a)(13), as further described in the CDBG Program Guidelines, § 208.

H. “Grantee” means the jurisdiction that applied for CDBG-CV2/3 funding and has legal authority to sign this Agreement and commit to compliance with all federal requirements regarding the administration of federal funds, as identified in 2 CFR Part 200.

I. “Pre-Agreement Costs” are pre-award costs as defined at 2 CFR §200.458 and 24 CFR §570.489(p) and are costs that are eligible per 2 CFR §200.400 et. seq. that have been itemized on the approved activity budget as identified in Exhibit E, Section VI, Project Budget, as referenced by Exhibit B, Budget Detail and Payment Provisions.

J. "Program" means an eligible activity that provides direct assistance to eligible participants within a defined service area. Programs include public services, housing assistance to households, and instances where an eligible person, household, or area is directly assisted with a unit of service.

K. “Program Guidelines” means the CDBG Program Guidelines adopted in October 2019 that replaced the California state regulations regarding the operation of the State CDBG program, as per Health and Safety Code §50826.1(a) that states that the regulations are repealed upon adoption of guidelines.

L. “Program Income”, as defined in 24 CFR §570.489(e), means gross income received by the Grantee that is directly generated from the use of CDBG funds.

When such income is generated by an activity that is only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used.

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
M. "Project" means eligible capital improvements to public facilities, infrastructure, assets, and right-of-way. Projects may also include eligible capital improvements to privately owned facilities, infrastructure, and assets that serve the public or that provide a public good, including shelters, community-based facilities, and utilities.

3. Eligible Activities
Grantee will only use funds under this Agreement for the activity identified in Exhibit E.

All activities must be eligible CDBG-CV2/3 activities as authorized under the CARES Act, (Public Law No: 116-136), 42 U.S.C. §5305 and 24 CFR §570.482.

4. National Objectives
Grantee will only use funds in support of the National Objective identified in Exhibit E, Section I. All CDBG-CV2/3 funded activities must meet a National Objective as defined in 42 U.S.C. §5304(b)(3), as amended, and 24 CFR §570.483.

Real Property acquired or improved in whole or in part with CDBG-CV2/3 funds must be used to meet the same National Objective for which it was purchased or improved for no less than five years from the date of acquisition/completion. The Department may require a Use Restriction Agreement be recorded against real property acquired or improved in whole or in part with CDBG-CV2/3 funds.

5. Termination and Remedies for Noncompliance
Awards as secured by this Agreement may be terminated by the Department in whole or in part as per federal regulation at 2 CFR §200.339. All terminations shall include written notification setting forth the reason(s) for such termination, the effective date, and the portion to be terminated in the case of partial terminations and will follow termination notification requirements identified in 2 CFR §200.340.

A. Termination without Cause: Agreements may be terminated without cause in whole or in part by the Department only with the consent of the Grantee. In the case of a whole agreement termination, the two parties shall agree upon termination conditions, including the effective date. In the case of partial termination, the two parties shall agree upon termination conditions, including the

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
portion to be terminated and the effective date.

B. Noncompliance and Termination with Cause: The Department may terminate this Agreement for Grantee’s failure to comply with the terms and conditions of this Agreement. Terminations for material failure to comply with the Agreement terms and conditions must be reported by the Department to the appropriate federal program integrity and performance system accessible through the System for Award Management (SAM) as per 2 CFR §200.339(b).
1) The Department may initiate remedies for noncompliance as identified in 2 CFR §200.338 at any time it has been determined that the Grantee is no longer meeting the terms and conditions of this Agreement. Remedies for noncompliance may be required in addition to, in lieu of, or prior to termination.
2) Prior to terminating this Agreement for cause or noncompliance, the Department shall submit written notice specifying noncompliance and/or specifying the event or events that if not cured would constitute an event of default. The Department’s written notice shall identify remedies for cure.

Grantee shall have thirty (30) calendar days from receipt of notice to fully cure. This period may be extended at the Department’s discretion for a reasonable period of time if the Grantee is acting in good faith to cure the noncompliance or cause. Any extension of the cure period must be communicated in writing by the Department.
3) The Department’s remedies for Grantee’s noncompliance with a federal statute or regulation, a state statute or regulation, an assurance, in a State plan or application, a notice of award, or elsewhere may include, as appropriate:
a) Temporarily withhold cash payments pending correction of the deficiency by the Grantee.
b) Disallow (that is, deny both use of funds and matching credit for) all or part of the cost of the activity or action not in compliance. c) Wholly or partly suspend or terminate the current award for the

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
Grantee’s program or project, as applicable.
d) Withhold further and/or future awards of CDBG/CDBG-CV2/3 funds.
e) Request that HUD initiate federal suspension debarment proceedings.
f) Take other remedies that may be legally available, including, but not limited to:
(i) In the case of costs incurred without meeting a National Objective, require repayment of all funds reimbursed,
including General Administration, Activity Delivery, and any and all Program Income, as appropriate.
4) In taking an action to remedy noncompliance, the Department will provide the Grantee an opportunity for such hearing, appeal, or other administrative proceeding to which the Grantee is entitled under any statute or regulation applicable to the action involved as per 2 CFR §200.341.

C. Effects of Suspension and Termination: Grantee costs resulting from obligations incurred by the Grantee or any of the Grantee’s contractors, subrecipients, or subgrantees during a suspension or after termination of an Agreement are not allowable unless otherwise authorized by the Department in written notice or as allowable in 2 CFR §200.342. Termination and remedies for noncompliance identified in this Section do not preclude a Grantee or any of the Grantee’s contractors, subrecipients, or subgrantees from being subject to nonprocurement debarment and suspension requirements at 2 CFR Part 2424.

CDBG-CV2/3 funds may not be provided to excluded or disqualified persons pursuant to 24 CFR §570.489(l).

D. Remedies: All remedies of the Department hereunder are cumulative and not exclusive.

6. Severability

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
A. If any provision of this Agreement, or an underlying obligation, is held invalid by a court of competent jurisdiction, such invalidity, at the sole discretion of the Department, shall not affect any other provisions of this Agreement and the remainder of this Agreement shall remain in full force and effect. Therefore, the provisions of this Agreement are, and shall be, deemed severable.

B. The Grantee shall notify the Department immediately of any claim or action undertaken by or against it which affects or may affect this Agreement or the Department, and shall take such action with respect to the claim or action as is consistent with the terms of this Agreement and the interests of the Department.

7. Waivers
No waiver or any breach of this Agreement shall be held to be a waiver of any prior or subsequent breach. The failure of the Department to enforce, at any time, the provisions of this Agreement or to require, at any time, performance by the Grantee of these provisions shall in no way be construed to be a waiver of such provisions nor to affect the validity of this Agreement or the right of the Department to enforce these provisions.

8. Uniform Administrative Requirements
The Grantee, its agencies or instrumentalities, and Subgrantees shall comply with the policies, guidelines and Administrative Requirements of 2 CFR Part 200 et seq., as applicable, as they relate to the cost principles, audit requirements, acceptance and use of federal funds.

A. Single Audit Compliance: Funds will not be disbursed to any Grantee identified by the State Controller's Office (SCO) as non--compliant with the Federal Single Audit Act, as described in the Uniform Administrative Requirements, Cost Principles, And Audit Requirements for Federal Awards at 2 CFR 200 Sub-Part F. No funds may be disbursed until compliance with the Uniform Administrative Requirements is demonstrated to the satisfaction of the Department.

B. Accounting Standards: Grantee agrees to comply with, and administer the activity in conformance with, 2 CFR § 200.300 et seq, and agrees to adhere to

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred.

C. Suspension and Debarment: By executing this Agreement, Grantee verifies and affirms that it has not been suspended or debarred from participating in or receiving federal government contracts, subcontracts, loans, grants or other assistance programs.

9. Compliance with State and Federal Laws and Regulations A. Grantee, its agencies or instrumentalities, contractors, sub-grantees, and subrecipients shall comply with all local, state, and federal laws, statutes, and regulations, as well as policies and guidelines established by the Department for the administration of the CDBG-program.

B. Grantee shall comply with the requirements of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) (Public Law No: 116-136, the Housing and Community Development Act of 1974 (HCDA) as amended and codified at Title 42 United States Code (U.S.C.) §5301 et. seq., and Subpart 1 of the Federal CDBG Regulations, found at Title 24 Code of Federal Regulations (CFR) §570.480 et. Seq.,2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Final Guidance, as adopted by HUD at 2 CFR 200 and all federal regulations and policies issued pursuant to these regulations. The Grantee further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

10. Affirmatively Furthering Fair Housing
Grantee shall affirmatively further fair housing, in accordance with the Civil Rights Act of 1964 (42 U.S.C 2000a, et seq.), and the Fair Housing Act (42 U.S.C. 3601, et seq.), according to 42 U.S.C. 5306, et seq. and in compliance with California statute (Gov.

Code sections 65583, et seq.). Grantee shall comply with the Fair Housing Amendment Act of 1988 (Public Law 100-430).

11. Equal Opportunity Requirements and Responsibilities

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
Grantee agrees that it undertakes hereby the same obligations to the Department that the Department has undertaken to HUD pursuant to the Department’s CDBG/CDBGCV2/3 certifications. The obligations undertaken by Grantee include, but are not limited to, the obligation to comply with all applicable federal laws and regulations described in Subpart K of 24 CFR Part 570 and specifically with each of the following:

A. The Housing and Community Development Act of 1974 (Public Law 93-383) that authorized the CDBG program, as amended, and legislative changes contained in the Housing and Urban-Rural Recovery Act of 1983 that authorized the state administered CDBG program for non-entitlement communities, and the Architectural Barriers Act of 1968 (42 U.S.C. Section 4151) that requires publicly funded facilities be accessible to the public;
B. Title VI of the Civil Rights Act of 1964 (Public Law 88-352) prohibiting discrimination based on protected class, as amended, Title VIII of the Fair Housing Act (Public Law 90-284) prohibiting discrimination in housing, as amended; the Civil Rights Restoration Act of 1987 (Public Law 100-259) requiring expanded compliance with civil rights laws for jurisdictions receiving federal funding; Section 104(d), regarding relocation and displacement, and Section 109, prohibiting discrimination in CDBG funded programs, of Title 1 of the Housing and Community Development Act of 1974, as amended; Section 504 of the Rehabilitation Act of 1973 prohibiting recipients of federal funds from discrimination against persons with disability; the Americans With Disabilities Act of 1990 prohibiting all public discrimination against persons with disabilities; the Age Discrimination Act of 1975 prohibiting age-based discrimination in federally funded activities; Executive Order 11063 prohibiting discrimination in disposition of properties owned or financed with federal funds, as amended by Executive Order 12259; and Executive Order 11246 regarding fair employment, as amended by Executive Orders 11375, 11478 and 12086; and HUD regulations heretofore issued or to be issued to implement these authorities relating to civil rights;
C. The Equal Employment Opportunity Act of 1972 that created the Equal Employment Opportunity Commission, Equal Employment Opportunity and Affirmative Action requirement (EEO/AA); Grantee shall, in all solicitations or

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
advertisements for employees placed by or on behalf of the Grantee, state that it is an Equal Opportunity or Affirmative Action employer.

12. Relocation, Displacement, and Acquisition
Grantee shall comply with the provisions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, in 24 CFR Part 42, 49 CFR Part 24, and 42 U.S. §5304(d) as they apply to the performance of this Agreement. Grantee agrees to comply with 24 CFR §570.606 relating to the acquisition and disposition of all real property utilizing grant funds and to the displacement of persons, businesses, nonprofit organizations and farms occurring as a direct result of any acquisition of real property utilizing grant funds.

13. The Training, Employment, and Contracting Opportunities for Business and Lower Income Persons Assurance of Compliance (Section 3):

The Grantee and any of its Subrecipients and/or Contractors shall comply with Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u), and implementing regulation at 24 CFR, Part 75. The responsibilities outlined in 24 CFR Part 75.19 include:

A. Implementing procedures designed to notify Section 3 workers about training and employment opportunities generated by Section 3 covered assistance and Section 3 business concerns about contracting opportunities generated by Section 3 covered assistance.

B. Notifying potential Contractors for Section 3 covered projects of the requirements of Part 75, Subpart C and incorporating the Section 3 clause set forth below in all solicitations and contracts in excess of $100,000 as required at 24 CFR 75.27.

Section 3 Clause
The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
The parties to this contract agree to comply with HUD's regulations in 24 CFR. Part 75, which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the Part 75 regulations.

The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this Section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.

The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR Part 75 and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR Part 75. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR Part 75.

The contractor acknowledges that subrecipients, contractors, and subcontractors are required to meet the employment, training, and contraction requirements of 24 CFR 75.19, regardless of whether Section 3 language is included in recipient or subrecipient agreements, program regulatory agreements, or contracts.

The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR Part 75 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR Part 75.

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
Noncompliance with HUD's regulations in 24 CFR Part 75 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.

The contractor agrees to submit, and shall require its subcontractors to submit to them, annual reports detailing the total number of labor hours worked on the Section 3 Project, the total number of labor hours worked by Section 3 Workers, and the total number of hours worked by Targeted Section 3 Workers, and any affirmative efforts made during the quarter to direct hiring efforts to low- and very low-income persons, particularly persons who are Section 3 workers and Targeted Section 3 workers.

C. Facilitating the training and employment of Section 3 workers and the award of contracts to Section 3 business concerns by undertaking activities such as described in 24 CFR Part 75.25(b), as appropriate, to reach the goals set forth in 24 CFR Part 75.23 and in Federal Register Vol. 85, No. 189, page 60909, until superseded by HUD in a subsequent publication. As of September 29, 2020, the minimum Section 3 benchmark is twenty-five (25) percent or more of the total number of labor hours worked by all workers on a Section 3 project are Section 3 workers; and five (5) percent or more of the total number of labor hours worked by all workers on a Section 3 project are Targeted Section 3 workers.

D. Documenting actions taken to comply with the foregoing requirements, the results of those actions taken and impediments, if any.

14. Environmental Compliance
A. Grantee shall comply with the California Environmental Quality Act (CEQA) (Pub.

Resources Code § 21000, et seq.) requirements as they apply to this project.

CEQA reviews and determinations are the responsibility of local agencies and shall be administered by the Grantee as applicable.

B. Grantee shall comply with the Federal Water Pollution Control Act, as amended, 33 U.S.C. § 1251, et seq., as amended, and 33 U.S.C. § 1318 relating to inspection, monitoring, entry, reports, and information, and all regulations and guidelines issued thereunder.

C. Grantee shall comply with the requirements of the Clean Air Act, as amended, 42 U.S.C. 7401, et seq.

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
D. Grantee shall comply with Environmental Protection Agency (EPA) regulations pursuant to 40 CFR Part 50 regarding air quality protections, as amended.

E. Grantee shall comply with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. §4001). Grantee shall assure that for activities located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, that flood insurance under the National Flood Insurance Program is obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including rehabilitation).

F. Grantee shall comply with the requirements of the Residential Lead-Based Paint Hazard Reduction Act of 1992 and Section 401(b) of the Lead-Based Paint Poisoning Prevention Act of 1971. Grantee agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to HUD Lead-Based Paint Regulations at 24 CFR §570.608, and 24 CFR Part 35, Subpart B. Such regulations pertain to all CDBGassisted housing and require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of leadbased paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood lead level screening for children under seven. The notice should also point out that if lead-based paint is found on the property, abatement measures may be required.

G. Grantee shall comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), the Archaeological and Historical Preservation Act of 1974 (Public Law 93-291), and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this agreement. Grantee shall also comply with federal Executive Order 11593 on the protection and enhancement of the cultural environment. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a federal, state, or local historic

City of Ukiah
20-CDBG-CV2-3-00097

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 2 and 3(CDBGCV2/3) NOFA Date: 12/18/2020
Approved Date: 7/8/2021
Prep Date: 08/11/2021
property list.

H. Grantee shall comply with all National Environmental Protection Act (NEPA) requirements as applicable to the performance of this Agreement as found in 24 CFR Part 50, 24 CFR Part 58, as applicable, and 40 CFR Parts 1500 – 1508.

The CARES Act provides that CDBG-CV funds may be used to cover or reimburse allowable costs of eligible activities to prevent, prepare for, and respond to coronavirus incurred by a Grantee after January 21, 2020. However, Grantee shall not execute this Agreement nor receive reimbursement for preagreement eligible activity costs until they have successfully documented compliance with the applicable NEPA requirements, including public noticing and publishing.

I. This Agreement does not constitute a commitment of funds or site approval, and the commitment of funds or approval may occur only upon satisfactory completion of environmental review and receipt by the Grantee of an approval of the request for release of funds and certification from the Department under 24 CFR Part 50, 24 CFR Part 58, and 40 CFR 1500 - 1508. The provision of any funds to the project is conditioned on the Grantee’s determination to proceed with, modify or cancel the project based on the results of the environmental review. The Grantee will not receive appropriate notice to proceed until they have successfully documented compliance with the applicable NEPA requirements, including public noticing and publishing.

15. Procurement
The Grantee shall comply with the procurement provisions in 2 CFR §200.317 – 200.326, Procurement Standards, as well as all other Administrative Requirements for Grants and Cooperative Agreements to state, local and federally recognized Indian tribal governments as set forth in 2 CFR Part 200, et seq., as applicable.

16. Procurement of Recovered Materials
A. Grantee and the Grantee’s contractors shall comply with Section 6002 of the Solid Waste Disposal Act of 1965, as amended by the Resource Conservation and Recovery Act. The Contractor shall procure items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain