Agenda packet — Ukiah City Council, February 5, 2025 (part 3 of 3)

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COORDINATED WITH: Traci Boyl, Management Analyst
STRATEGIC PLAN (SP): SP 3C - Instill diversity, equity, and inclusion as essential core elements of policymaking, accountability, and delivery of City services.

CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

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RESOLUTION NO. 2024- 09

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH MODIFYING THE DIVERSITY

AND EQUITY STANDING COMMITTEE
WHEREAS:

1. The population of the City of Ukiah and the larger community living in the Ukiah Valley who work and shop in the City of Ukiah consist of a diversity of demographic groups, including individuals and families who are low income, persons with physical or mental disabilities, persons from the LGBTQ+ community, members of Native American tribes and communities in Mendocino County, members of the Hispanic/ Latino community, persons of color, people whose primary language is not English, youth 21 years and younger, and seniors 65 years and older; and

2. These different demographic groups face unique barriers to accessing employment and municipal services and have different needs affecting their receipt of municipal services than the general population; and

3. Other demographic groups exist in this area which are not specifically identified in this resolution, but the identified groups are believed to be the most substantial of such groups; and

4. If other such groups are identified as significant as a result of the Committee' s work or otherwise, the membership of the Committee can be expanded to include them in the future; and

5. The City has established a standing committee of the City Council, known as the Diversity and Equity Standing Committee, which is an advisory body reporting to the City Council and to the City Manager and City Department Heads, as a means to adopt written objectives to improve diversity and equity in the City' s workforce and in the provision of municipal services; develop a written Action Plan to achieve those objectives; implement and oversee the Action Plan; provide an annual review and update to the City Council on the Committee' s progress; and propose revisions to the plan as necessary.

NOW, THEREFORE BE IT RESOLVED as follows:

1. MEMBERSHIP; APPOINTMENT
The Equity and Diversity Standing Committee (" Committee") shall consist of eleven ( 11) members.

The members shall consist of two members of the City Council and one member from each of nine organizations in the City of Ukiah or the Ukiah Valley, including Redwood and Potter Valleys, which serve or represent: ( 1) Persons with lived experience of poverty ( currently or formerly living at or below the poverty level); ( 2) Persons with physical or mental disabilities; ( 3) Persons from the LGBTQ+ community; ( 4) Native American tribes and communities in Mendocino County; ( 5) Persons from the Hispanic/ Latino community; ( 6) Persons of color ( 7) Persons whose primary language is not English; ( 8) Youth 21 years and younger; and ( 9) Seniors 65 years or older. In addition, committee members must either reside or work in the City of Ukiah. Members shall be appointed by the City Council based on written applications submitted by deadlines established by the City Council and any oral interviews the City Council may elect to conduct.

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ATTACHMENT 1

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2. TERM OF OFFICE; VACANCIES
A. Terms of Office. All appointments to the Committee shall be for a term of two ( 2) years during which the member serves and the will and pleasure of the City Council. Appointments to fill vacancies during a term of office shall be filled as provided in Section 1. The person appointed shall serve for the remainder of the term of that vacancy. Members whose terms expire may be reappointed to serve subsequent terms.

B. Vacancies. Vacancies may occur as a result of the member' s death or incapacity, resignation, no longer residing or working in the City, termination by the City Council with or without cause or failure of a member to attend three ( 3) meetings in any consecutive four-month period without the prior approval of the Committee.

3. DUTIES OF THE COMMITTEE
Having developed and implemented its two- year Action Plan and incorporated DEI priorities into the City' s major planning documents and strategic plan, the Committee shall now have the following responsibilities:

1. To continuously assess the impact of the City' s DEI efforts within the community and make recommendations regarding City programs, policies, and services as necessary.

2. To serve as ambassadors promoting diversity, equity, and inclusion within the community and representing the City' s commitment to these values.

3. To raise public awareness about the City' s commitment to DEI initiatives and values by sharing information about City programs, policies, employment opportunities, and services through social media channels, email, and word of mouth.

4. EXPENSES OF MEMBERS; NO COMPENSATION
The members of the Committee shall receive no compensation or reimbursement for expenses.

5. CHAIRPERSON; OFFICERS
The Committee shall elect a presiding officer to preside at special and regular meeting. City staff assigned by the City Manager shall provide support services, including preparation and posting of agendas, preparing minutes, staff reports and other documents as required for the conduct of the Committee' s business.

6. COMMITTEE GOVERANCE.

A. Brown Act. The Committee shall comply with the Brown Act. Upon the first appointment of its members, it shall establish a meeting date and time for regular meetings and a procedure for placing items on its agendas. Special meetings may be called by the Chairperson, City staff assigned to assist the Committee or by the Committee during a regular or special meeting.

B. Parliamentary procedure. The Committee shall adopt any rules it considers necessary for the orderly conduct of its meetings which may, but are not required to, use all or any portion of Robert's Rules of Order or the City Council rules for conducting City Council meetings.

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PASSED, ADOPTED and APPROVED this 31 day of April 2024 by the following vote on roll call vote:

AYES: Councilmembers Rodin, Orozco, Sher, Crane, and Mayor Duenas NOES: None
ABSTAIN: None
ABSENT: None
Jose Du nas, Mayor
ATTEST:

Kristine Lawler, City Clerk

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Attachment 3

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RESOLUTION NO. 2025-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPOINTING ELIZABETH KIRSCH TO THE DIVERSITY AND EQUITY STANDING COMMITTEE FOR A TWO-YEAR TERM.

WHEREAS, Sections 1011 and 1012.A of the Ukiah City Code state that members of the City of Ukiah Diversity and Equity Standing Committee (“DEI Committee”) shall be appointed by a majority of the City Council, each to serve at the will of the City Council up to a term of two (2) years; and WHEREAS, Four positions on the Diversity and Equity Standing Committee have been noticed due to term expirations: Persons from the LGBTQA community; Persons of color, Youth 21 years and younger; and Persons whose primary language is not English; and WHEREAS, One application has been received for the Diversity and Equity Standing Committee: Elizabeth Kirsch for the Persons from the LGBTQ+ community. Staff has reviewed this application and determined that the applicant meets the requirements for the position.

NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council hereby appoints the following persons and terms:

BOARD/

COMMISSION

NAME POSITION TERM

EXPIRATION
Diversity and Equity
Standing Committee Elizabeth Kirsch Persons from the LGBTQ+ community 2/5/2027 PASSED AND ADOPTED this 5th day of February 2025, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Douglas F. Crane, Mayor
ATTEST:

Araceli Sandoval, Deputy City Clerk

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Agenda Item No: 8.i.

MEETING DATE/TIME: 2/5/2025

ITEM NO: 2025-102

AGENDA SUMMARY REPORT
SUBJECT: Approval of Budget Transfer from Supplemental Law Enforcement Services Fund for the Acquisition of RIMS Computer-Aided Dispatch and Records Management Software.

DEPARTMENT: Finance PREPARED BY: Mary Horger, Financial Services Manager PRESENTER: Consent Calendar
ATTACHMENTS:

None
Summary: Council will consider approving a budget transfer from the Supplemental Law Enforcement Services Fund (SLESF) for the acquisition of RIMS computer-aided dispatch and records management software.

Background: At the City Council meeting on December 18, 2024, the Council approved a five-year agreement for the acquisition of RIMS CAD and RMS from Sun Ridge Systems. On January 15, 2025, Council considered and authorized Staff to proceed with financing the installation costs of $379,665 through a municipal lease agreement with Umpqua Bank Equipment Leasing & Finance.

Sun Ridge Systems' installation costs total $379,665, with annual fees starting at $33,282 for the first two years, increasing by 5% annually, for a total five-year cost of $556,704. The initial financing plan proposed utilizing the City's line of credit with Umpqua Bank, with a lease term of five years at an interest rate of 5.55%.

Discussion: Upon further evaluation, Staff has determined that the use of certain restricted supplemental law enforcement funds offer a more financially advantageous approach than a municipal lease agreement. The availability of these funds allow for a one-time expenditure that eliminates future interest payments and financing fees, resulting in overall budgetary cost savings to the City. The funds are restricted for uses related to law enforcement and will not supplant existing funding commitments from the City's general fund.

Key benefits of this approach include:
• Avoiding interest payments associated with the municipal lease agreement; • Maintaining financial flexibility by reducing the City’s debt obligations; • Utilizing restricted funds designated for public safety enhancements.

Staff recommends approving a budget transfer in the amount of $379,665 from the Supplemental Law Enforcement Services Fund to the Dispatch Fund to cover the installation costs of the RIMS CAD and RMS system.

Recommended Action: Approve a budget transfer of $379,665 from the Supplemental Law Enforcement Services Fund to the Dispatch Fund to cover the installation costs for the RIMS Computer-Aided Dispatch and Records Management Software.

BUDGET AMENDMENT REQUIRED: No.

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CURRENT BUDGET AMOUNT: 20620231.80100.18445: $379,665
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Transfer from Fund 635-Supplemental Law Enforcement Services Funds to Fund 206- Dispatch Fund
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: Contract 2425-159 COORDINATED WITH: Cedric Crook, Police Chief; Dan Buffalo, Finance Director; Jessie Burnell, Finance Controller
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

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Agenda Item No: 13.a.

MEETING DATE/TIME: 2/5/2025

ITEM NO: 2025-27

AGENDA SUMMARY REPORT
SUBJECT: Consider Adoption of Resolution Adopting a 2025 Advocacy Platform to Serve as Guidelines for Local, State, and Federal Legislative Matters.

DEPARTMENT: City Manager /
Admin PREPARED BY: Shannon Riley, Deputy City Manager
PRESENTER: Shannon Riley, Deputy City Manager
ATTACHMENTS:

1. Advocacy Platform_2025_redlined

2. Advocacy Platform and Resolution_2025_clean

3. 2025 League of CA Cities Priorities
Summary: Council will consider adoption of a Resolution adopting a 2025 Advocacy Platform to provide guidance regarding local, state and federal legislative and judicial matters, and allow the City to weigh in on such matters in a timely fashion. An advocacy platform enables the Mayor and/or City Manager, or their designee, to submit letters or other filings on behalf of the City if the proposed matter is within the City’s adopted advocacy platform guidelines. Additionally, platform guidelines enable the City to actively participate in the regional, state and federal legislative processes on behalf of the City of Ukiah.

Background: Background: The ability of the City to serve the residents and provide for a thriving and sustainable community requires support from all levels of government. Local government is uniquely and best positioned to support, serve, and respond to community and individual needs. However, with local, state and federal legislative policy and judicial matters, action is often needed to support local government in having this impact. These legislative policies and legal actions can affect the City's ability to deliver services, shape what services are delivered, impact the resources available for services, and remove obstacles to delivering services. These policies sometimes require immediate attention.

The Ukiah City Council has annually adopted a Platform and a corresponding resolution, most recently in January 2024. Minor revisions have been made to that document as a result of review by each City department, shown in redline on Attachment 1, and a clean version of the proposed 2025 Advocacy Resolution and Platform is provided as Attachment 2.

Discussion: In order to fulfill the City’s commitment to the community, positive local, state and federal action-- including the allocation of resources--should be sought.

The Advocacy Platform is also consistent with the 2025 goals and priorities of the League of California Cities ("the League"), provided as Attachment 3.

The proposed 2025 Advocacy Platform from the City states it does not take positions on matters outside the scope and purpose of municipal government. Occasionally, the City is asked to take positions that do not materially affect the scope and purpose of our municipal government; these tend to be quality of life or social issues; or federal government matters like foreign policy.

The Platform would not preclude the Mayor or Councilmembers from placing an item on the agenda for

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consideration. However, it would provide guidance to others about positions typically taken by the City Council.

To this end, if the City should adopt/update the proposed 2025 Advocacy Platform, it would provide a guide for the City’s legislative advocates and highlight key issues important to the local community. The Platform provides 13 over-arching guiding principles intended for specific legislative and legal action and supports existing City Council-established goals and policies. The priorities outlined streamline the legislative approval process by providing clear direction on pertinent issues for our community. It is by no means allencompassing.

As previously stated, the Platform is reviewed by Council on an annual basis in coordination with the State’s legislative calendar, and will continue to be listed on the tracking calendar for Council review in DecemberJanuary of each year.

Staff recommends the adoption of the proposed Resolution that includes the 2025 Advocacy Platform providing overall guidance that allows the Mayor, and/or City Manager, or their designee, to send/file support or opposition to the League and other agencies/organizations to protect or advocate for our community. When such action is taken, the Council would be notified and provided a copy of the correspondence.

Recommended Action: Adopt resolution adopting a 2025 Advocacy Platform to serve as guidelines for local, state, and federal legislative, administrative, regulatory and court matters.

BUDGET AMENDMENT REQUIRED: n/a
CURRENT BUDGET AMOUNT: n/a
PROPOSED BUDGET AMOUNT: n/a
FINANCING SOURCE: n/a
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: n/a
COORDINATED WITH: n/a
DIVERSITY-EQUITY INITIATIVES (DEI): all
CLIMATE INITIATIVES (CI): all
GENERAL PLAN ELEMENTS (GP): all

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1 2023 2025 City of Ukiah Advocacy Platform

Attachment 1
20254 Advocacy Platform

PRIORITIES
The City of Ukiah takes the following positions and the Mayor and the City Manager may send corresponding letters of opposition or support without further City Council action and, whenever filing deadlines preclude prior City Council action, may authorize naming the City as a party to an amicus brief to be filed in state or federal court, provided the City incurs no cost to join the amicus brief.

A. Finance
Protect Local Revenue Sources The City opposes attempts to decrease, restrict or eliminate city revenue sources and opposes any efforts at the local, state or federal level to retain additional revenues currently dedicated to local government for state purposes.

Municipal Bond Tax Oppose any effort to eliminate, or cap, the tax-exempt status of municipal bonds, one of the few tools left for local governments to finance large capital projects.

Replace Lost Redevelopment Funding Seek, promote, and implement any new or alternative approaches that may replace redevelopment funding mechanisms that deliver positive benefits to Ukiah.

Unfunded Mandates Oppose measures that would impose State and Federal mandated costs for which there is no guarantee of local reimbursement or offsetting benefits (i.e., unfunded mandates).

Control Workers’ Compensation and Public Retirement Costs Support legislation and policy that control escalating workers’ compensation and public retirement system costs to public agencies and taxpayers.

Improving Government Debt Management Oppose measures that restrict local control over debt issuance and support legislation that provides more flexible tools for managing and refinancing municipal debt.

Cybersecurity for Financial Systems Support initiatives that provide funding and training to enhance the cybersecurity of financial systems, protecting sensitive public financial data.

Support for Transparency and Accountability Standards Advocate for policies and funding to assist local governments in implementing new state and federal reporting standards, particularly those aimed at improving transparency.

B. Utilities
Local Utility Services The City opposes any regulations or legislative actions or court decision that would eliminate or limit the City’s ability to provide utility services within the incorporated jurisdictionservice area.

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2024 2025 City of Ukiah Advocacy Platform
Low Carbon Energy The City supports initiatives that remove policy barriers or create financial incentives to advance emerging low and zero-carbon technologies.

Energy Value The City supports any legislative or regulatory action that increases the energy value for the electric customer and encourages policymaking that recognizes energy affordability.

Cap and Trade Program The City supports the use of California Air Resources Board’s (CARB) Cap and Trade program allowances and energy resources that are clean, renewable and cost effective.

Wireless and Telecommunication Facilities Oppose any federal or state legislation or regulatory policy that would further erode the ability of local governments to regulate wireless and other telecommunication facilities.

Local Water Use Control Support efforts to maintain and strengthen local control of water use and encourage water recycling and the many benefits of sustainability to the Ukiah’s Valley’s water supply, conserving the vital resource of potable water, and protecting our diverse water portfolio.

C. Local Control
Sustainable, Reliable Funding The City supports local, state and federal budget plans that provide sustainable, reliable funding for priority local government programs.

Local Control and Streamlining Regulations The City values its ability and authority to exercise local control, enable excellent public services and protect and enhance the quality of life for Ukiah residents and businesses. The City supports efforts to streamline regulations that simplify the job of running the City and opposes efforts that erode the City’s authority to control its own affairs.

Housing and Homelessness The City supports legislation that provides Cities additional funding and tools and preserves local authority to address housing production, affordability, and homelessness challenges.

D. Transportation and Streets
`
Transportation Infrastructure The City supports increases in transportation funding for local street and road improvements to promote investing in the maintenance and rehabilitation of aging infrastructure.

Alternative Funding Solutions Support legislation that reduces local reliance on local gas tax revenues for roads and streets improvements and proposes new alternative funding solutions with longer-term sustainability
Alternative Transportation The City supports policy and legislation that encourages, and funding that supports, the use of alternative modes of transportation such as bicycling, walking, and public transportation.

E. Economic Development

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2024 2025 City of Ukiah Advocacy Platform
Economic Development Opportunities The City embraces efforts to obtain funding for economic development and environmental initiatives, including planning and implementation of regional transportation and traffic congestion relief projects and job creation and retention programs, such as those funded through the Community Development Block Grant program, Economic Development Administration, and U.S. Department of Agriculture Small Business program. The City also supports legislation that eliminates barriers to economic development in rural areas and opposes legislation that may unduly create new barriers to economic development., and the creation of affordable housing. The City also supports legislation that provides incentives for job creation and retention, including legislation that increases funding and allowable uses for the Community Development Block Grant program.

Public Health & Safety The City supports efforts that reduce exposure to public health risks, preserve the quality of the environment, and ensure the general well-being of the community.

G. Public Safety
Public Safety Resources The City supports legislation and policiesthat enable local officials to access resourcesto provide quality police, fire, emergency management, emergency medical services, community paramedicine, youth violence prevention initiatives, the integration of emergency medical services (EMS) and fire response systems to improve resource efficiency and service delivery, and to engage the community in its own safety.

Street Outreach Teams Support new funding from the county, state, and federal government for expanded Street Outreach Teams in collaboration with law enforcement, emergency medical services, community paramedics, and the County’s health and mental health departments for those affected by homelessness and mental health issues.

Funding to Remove and Clean Homeless Encampments Support new funding from county, state, and federal sources for the legal removal and storage of homeless belongings and cleanup of areas impacted by illegal camping, including the abatement of abandoned vehicles.

Supportive Programs and Solutions Support legislation that assists in preventing and reducing crime, such as intervention and prevention programs, mental health initiatives, enhanced protective equipment, and solutions for at-risk individuals.

Support De-escalation Training Support police reform legislation that provides de-escalation training and the funding for such training, and that reduces unnecessary and excessive use of force.

Graffiti Abatement Support legislation that would strengthen state graffiti law and provide local government revenue and resources for graffiti abatement.

Speed Limits Support legislation that would allow local jurisdictions to set speed limits based upon safety

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2024 2025 City of Ukiah Advocacy Platform
findings and/or provide provisions for cost recovery of traffic enforcement.

Advanced Technologies Support funding and legislation for advanced technologies to enhance disaster response, resource allocation, wildfire risk assessment, training, and operations efficiency.

Transparency Support funding for public safety technologies like body cameras, data analytics, and surveillance tools to improve transparency and efficiency.

H. Parks, Open Space, and Community
Sustainable Quality of Life The City values a sustainable quality of life and supports parks and open space, recreation facilities, environmental and climate protection, resource conservation, libraries, arts and culture and legislation and policies that emphasize sustainable development.

Park Infrastructure Support legislation that provides funding for rehabilitation, development, and capital improvements of local parks, open space, and community facilities.

Public Art Support legislation that provides funding to support public art, both performing and visual.

Funding for Youth and Seniors Support legislation that provides local funding for youth and senior recreational and enrichment programming.

Great Redwood Trail Support funding and legislation for the Great Redwood Trail, assuring funding for maintenance staff and including streamlining the build-out of future segments and amenities and supporting railbanking, which preserves the opportunity for future transportation, utility, and other public infrastructure-related uses.

I. Emergency Management
Disaster Management The City supports policy that helps improve disaster preparedness, response, recovery, and climate resiliency.

Funding for Emergency Management Support legislation, strategies, and initiatives that provide increased local, state, and federal funding for emergency and disaster preparedness, planning, response, and recovery.

Fire Prevention Support legislation and funding for wildfire risk reduction efforts, including hazardous fuels reduction, vegetation management, controlled burns, and public education on fire prevention in high-risk areas.

J. Public Workforce
Sustainable Pension and Retirement Health Benefits The City supports policy that promotes the sustainability of public pension and retirement health benefits.

Competitive and Valuable Employment Advocate for legislation that supports the City’s ability to provide

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2024 2025 City of Ukiah Advocacy Platform
competitive and valuable employment opportunities.

K. Planning and Land Use
Projects in the Sphere of Influence Oppose project entitlements in areas outside the City limits, but within the City’s adopted Sphere of Influence that do not conform to the development standards of the City and its 2040 General Plan or the Ukiah Valley Area Plan.

Changes of Organization Oppose requests for changes of organization (primarily, annexation) from other entities and agencies if those requests are done without prior collaboration with the City and are proposed within the City’s Sphere of Influence.

Regional Planning Support regional planning initiatives, especially those that preserve and enhance agricultural resources and increase the supply of housing and employment opportunities for residents.

Long-Term Planning Support legislation and funding initiatives for long-term planning efforts related to affordable housing, agricultural and open-space preservation, economic development, and climate change adaptation and resiliency.

Housing Pursue housing legislation to encourage expanding the housing supply in our area, including more flexibility for local jurisdictions to work together to provide housing that counts toward Regional Housing Needs Assessment (RHNA) requirements and the needs of the community.

L. Diversity, Equity and Inclusion
Equitable Access Support legislation and funding that helps the City of Ukiah provide residents with equitable access to City employment, programs and services.

Eliminating Barriers Support legislation and funding that will allow the City and its community partners to provide all residents with the tools necessary to grow and thrive.

Community Engagement Support legislation and funding for the City and its community partners to proactively engage with residents on issues of prejudice, discrimination, and social justice to promote education, understanding, expanded opportunity, value, and acceptance of the diverse groups within our community, creating an environment where all feel welcome and safe in Ukiah.

M. General Governance
Consistency with Adopted Plans Support funding and legislation that supports implementation of goals and initiatives within the 2040 General Plan, the Diversity and Equity ActionCity Council’s Strategic Plan, and the Climate Initiatives associated with Resolution 2022-44.

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Attachment 2
RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AND ADOPTING A 2025 ADVOCACY PLATFORM
WHEREAS; an advocacy platform is a tool that the City Council and staff can utilize to support the goals and objectives of the City; and
WHEREAS, the California State Legislature alone considers thousands of bills during each two- year legislative session, state and federal administrative agencies establish policies and engage in rulemaking and many precedent setting decision are heard by the California and federal courts of appeal and the California and United States Supreme Court; and any number of these bills, administrative actions and regulations and court cases can affect cities—through changes in funding, employment law, or water regulation as examples; and
WHEREAS, development of an Advocacy Platform provides the opportunity to identify issues and priorities that may be addressed through legislative and administrative advocacy and amicus briefs to California and federal appellate courts; and
WHEREAS, the City desires to be proactive and involved in the governmental, administrative and judicial decision-making process directly affecting the City of Ukiah and the League of California Cities; and
WHEREAS, the platform will also be used when applicable on other local, regional, state, and federal matters not evaluated by the League; and
WHEREAS, adoption of a 2025 Advocacy Platform enables the City Council and staff to react quickly to most legislative or administrative issues or the filing of amicus briefs as they arise; and WHEREAS, the 2025 Advocacy Platform can be provided to State and Federal representatives so they are made aware of the issues that are important to Ukiah; and WHEREAS, the City Council wishes to adopt the 2025 Advocacy Platform which provides overall guidance that allows the City Manager and the Mayor, or their designee, to send letters of support or opposition to the League, the local, state and federal legislatures and administrative agencies and to participate in amicus briefs to the state and federal appellate courts in certain instances.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Ukiah hereby adopts a “2025 Advocacy Platform,” attached as “Exhibit A” to this Resolution. Further, any activity taken under the legislative platform will be reported to the City Council, and all letters of support/opposition will be documented and forwarded to the City Council and included within the “Petitions and Communications” section of the subsequent council meeting following issuance for public review.

DULY AND REGULARLY ADOPTED this 5
th day of February 2025.

AYES: Councilmembers Sher, Rodin, Orozco, Criss and Mayor Crane.

NOES: None
ABSTAIN: None
ABSENT: None
Douglas F. Crane, Mayor
ATTEST:

Kristine Lawler, City Clerk/CMC

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1 2025 City of Ukiah Advocacy Platform

Exhibit A
2025 Advocacy Platform

Municipal Bond Tax Oppose any effort to eliminate, or cap, the tax-exempt status of municipal bonds, one of the few tools left for local governments to finance large capital projects.

Replace Lost Redevelopment Funding Seek, promote, and implement any new or alternative approaches that may replace redevelopment funding mechanisms that deliver positive benefits to Ukiah.

Unfunded Mandates Oppose measures that would impose State and Federal mandated costs for which there is no guarantee of local reimbursement or offsetting benefits (i.e., unfunded mandates).

Cybersecurity for Financial Systems Support initiatives that provide funding and training to enhance the cybersecurity of financial systems, protecting sensitive public financial data.

Low Carbon Energy The City supports initiatives that remove policy barriers or create financial incentives

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2025 City of Ukiah Advocacy Platform
to advance emerging low and zero-carbon technologies.

Energy Value The City supports any legislative or regulatory action that increases the energy value for the electric customer and encourages policymaking that recognizes energy affordability.

Cap and Trade Program The City supports the use of California Air Resources Board’s (CARB) Cap and Trade program allowances and energy resources that are clean, renewable and cost effective.

Local Water Use Control Support efforts to maintain and strengthen local control of water use and encourage water recycling and the many benefits of sustainability to the Ukiah Valley’s water supply, conserving the vital resource of potable water, and protecting our diverse water portfolio.

C. Local Control
Sustainable, Reliable Funding The City supports local, state and federal budget plans that provide sustainable, reliable funding for priority local government programs.

E. Economic Development
Economic Development Opportunities The City embraces efforts to obtain funding for economic

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2025 City of Ukiah Advocacy Platform
development and environmental initiatives, including planning and implementation of regional transportation and traffic congestion relief projects and job creation and retention programs, such as those funded through the Community Development Block Grant program, Economic Development Administration, and U.S. Department of Agriculture Small Business program. The City also supports legislation that eliminates barriers to economic development in rural areas and opposes legislation that may unduly create new barriers to economic development.

F. Environmental and Health and Safety
Clean Environment The City supports policy that advocates for a clean environment and policy to improve environmental standards, promote renewable and carbon-free energy policies, and increase the City’s climate resiliency and adaptation capabilities
Public Health & Safety The City supports efforts that reduce exposure to public health risks, preserve the quality of the environment, and ensure the general well-being of the community.

Support De-escalation Training Support police reform legislation that provides de-escalation training and the funding for such training, and that reduces unnecessary and excessive use of force.

Graffiti Abatement Support legislation that would strengthen state graffiti law and provide local government revenue and resources for graffiti abatement.

Speed Limits Support legislation that would allow local jurisdictions to set speed limits based upon safety findings and/or provide provisions for cost recovery of traffic enforcement.

Advanced Technologies Support funding and legislation for advanced technologies to enhance disaster

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2025 City of Ukiah Advocacy Platform
response, resource allocation, wildfire risk assessment, training, and operations efficiency.

Transparency Support funding for public safety technologies like body cameras, data analytics, and surveillance tools to improve transparency and efficiency.

Park Infrastructure Support legislation that provides funding for rehabilitation, development, and capital improvements of local parks, open space, and community facilities.

Public Art Support legislation that provides funding to support public art, both performing and visual.

Funding for Youth and Seniors Support legislation that provides local funding for youth and senior recreational and enrichment programming.

I. Emergency Management
Disaster Management The City supports policy that helps improve disaster preparedness, response, recovery, and climate resiliency.

J. Public Workforce
Sustainable Pension and Retirement Health Benefits The City supports policy that promotes the sustainability of public pension and retirement health benefits.

Competitive and Valuable Employment Advocate for legislation that supports the City’s ability to provide competitive and valuable employment opportunities.

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2025 City of Ukiah Advocacy Platform
K. Planning and Land Use
Projects in the Sphere of Influence Oppose project entitlements in areas outside the City limits, but within the City’s adopted Sphere of Influence that do not conform to the development standards of the City and its 2040 General Plan or the Ukiah Valley Area Plan.

L. Diversity, Equity and Inclusion
Equitable Access Support legislation and funding that helps the City of Ukiah provide residents with equitable access to City employment, programs and services.

Eliminating Barriers Support legislation and funding that will allow the City and its community partners to provide all residents with the tools necessary to grow and thrive.

M. General Governance
Consistency with Adopted Plans Support funding and legislation that supports implementation of goals and initiatives within the 2040 General Plan, the City Council’s Strategic Plan, and the Climate Initiatives associated with Resolution 2022-44.

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League of California Cities 2025 Advocacy Priorities

1. Protect local revenues and expand economic development tools. Safeguard and modernize revenue streams for local priorities. Pursue new economic development opportunities that bolster local economies and cultivate a strong local workforce, including expanded workforce recruitment and retention tools.

2. Strengthen climate change resiliency and disaster preparedness. Support city efforts to prepare, prevent, and adapt to natural disasters and the impacts of climate change, including wildfires, drought, sea level rise, and other extreme weather events. Increase transparency and access to insurance policies, especially following a natural disaster.

3. Strengthen and modernize critical infrastructure. Dedicate new resources and protect existing funding to maintain and improve essential infrastructure, including bridges, roads, broadband, and the state’s water supply and energy grid.

4. Secure investments to prevent and reduce homelessness and increase the supply of affordable housing. Secure dedicated funding to bolster cities’ long-term planning efforts to support unhoused residents and accelerate the construction of affordable housing. Strengthen state and regional partnerships to expand access to wraparound services and improve the housing element planning process. Ensure cities have the flexibility and decision-making authority to meet their community and state housing goals and reduce homelessness.

Attachment 3

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Agenda Item No: 14.a.

MEETING DATE/TIME: 2/5/2025

ITEM NO: 2025-91

AGENDA SUMMARY REPORT
SUBJECT: Council will Consider Approving the Public Spaces Commission 2025 Community Outreach Plan.

DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director PRESENTER: Neil Davis, Community Services Director
ATTACHMENTS:

1. PSC Outreach Plan 2025_PSC DRAFT
Summary: Staff recommends adopting the attached Public Spaces Commission approved 2025 Community Outreach Plan for use in the upcoming year.

Background: The Public Spaces Commission (PSC) was formed in late 2021 as a merger of the Parks Recreation and Golf Commission (PRGC) and the Paths, Open Space and Creeks Commission (POSC). The Public Spaces Commission charter outlined in Division 1, Chapter 4 of the Ukiah City Code defines the duties and powers of the Public Spaces Commission. Item D of the Duties and Powers section states the work of the Commission “shall be guided by the Community Outreach Plan” and that the Commission “shall prepare and annually update a Community Outreach Plan” to be approved by City Council.

Discussion: Community Outreach plans for the PSC were adopted for 2022, 2023, and 2024 with few changes from the original document. As the Public Spaces Commission enters its fourth year, it is again time to review, consider updates, and approve a Community Outreach plan for 2025. The Duties and Powers section of the Commission’s charter requires a minimum of six regular meeting per year. No changes to the plan are required, but may be made at the PSC’s discretion.

The Public Spaces Commission has been meeting regularly since its inception in 2021. In 2024 all scheduled meetings were appropriately noticed and prepared. Staff presented between three to five staff reports per meeting on a wide variety of subjects with good public attendance and engagement.

To ensure community opportunity for engagement and input, the Recreation team makes frequent Facebook posts and sends frequent emails regarding upcoming events and park improvements. The PSC is satisfied with this engagement and does not feel the 2024 outreach plan task of providing a quarterly ”e-newsletter" is necessary and recommends removing it from the 2025 plan. No further changes to the plan are recommended.

The information in this report was presented to the Public Spaces Commission on January 14, 2024.

Additionally, an updated Community Outreach Plan draft (Attachment 1) was presented to commissioners for review and consideration. Minor edits were made, and the document was unanimously endorsed by the PSC.

The meetings are scheduled for odd number months with Community Forums scheduled for March and November.

Staff recommends adopting the attached PSC approved 2025 Community Outreach Plan for use in the upcoming year.

Recommended Action: Approve the Public Spaces Commission 2025 Community Outreach Plan.

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BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: NA
PROPOSED BUDGET AMOUNT: NA
FINANCING SOURCE: NA
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:

COORDINATED WITH: Kristine Lawler, City Clerk.

STRATEGIC PLAN (SP):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

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1 Attachment 1

Public Spaces Commission Community Outreach Plan 1/20254 The Mission of the Public Spaces Commission (PSC) is to foster a culture of informed community participation in the planning and implementation of the wise use of public spaces. The seven-member PSC shall have the power and duty to solicit, collate, and analyze public input on the wise use of public spaces and; provide recommendations and advice to both staff and the City Council based on said input. Additionally, PSC members in collaboration with staff may choose to form “working groups” to explore and formulate advice or recommendations on specific areas regarding the wise use of public spaces.

In support of the PSC mission, City staff will;

1. Convene Biannual Community Input Forums

2. Prepare a Public Spaces E-Newsletter for off meeting months (6x per year)

3.2.Convene four time per year Public Input Forum planning meetings.

4.3.Provide staff support to working groups on mutually agreed upon topics.

5.4.Assist the PSC in an annual update to this plan.

Public Spaces Biannual Community Input Forums
The Public Spaces Biannual Community Input Forums will be held as hybrid in-person and online events. Meetings will be planned to cover two to four prearranged topics with time available for discussion of an unplanned topic at attendee consensus request. The PSC will work with staff to decide upon topics and presenters. City staff will prepare presentations that will include Q&A sessions after the presentations. Forums will be recorded and available on the City You Tube Channel
Prepare a Public Spaces E-Newsletter for off meeting months (6x per year) E-Newsletter will cover the same topics as Community Input Forum to allow for an additional medium for distribution. ENewsletter may contain additional material. E-Newsletter will be distributed to an interested parties list and be available online.

Convene four time per year PSC Public Input Forum Planning and Workgroup meetings These meetings will allow PSC members the opportunity to work with staff to plan the Community Input Forums and to report on PSC working group activities.

Working Groups
PSC members will be encouraged to form Working Groups both among themselves as well as with members of the public to pursue areas of interest and to the benefit of effective City management. All working groups should have a City Council member of staff “sponsor” to ensure a collaborative approach.

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Agenda Item No: 14.b.

MEETING DATE/TIME: 2/5/2025

ITEM NO: 2025-99

AGENDA SUMMARY REPORT
SUBJECT: Discussion and Possible Introduction by Title Only of an Ordinance Amending Section 1001 of the Ukiah City Code, Pertaining to Membership and Appointment of the Public Spaces Commission.

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:

1. Public Spaces Commission Ordinance Amendment redline

2. Public Spaces Commission Ordinance Amendment clean
Summary: The City Council will discuss and possibly take action to introduce an Ordinance amending Section 1001 of the Ukiah City Code, pertaining to membership and appointment of the Public Spaces Commission.

Background: The Public Spaces Commission (PSC) was formed in late 2021 as a merger of the Parks Recreation and Golf Commission (PRGC) and the Paths, Open Space and Creeks Commission (POSCC).

The Public Spaces Commission serves the function to provide advice and recommendations to Council regarding 1) City-owned properties that are open to the public free of charge, such as parks, paths, and public right-of-ways; 2) creeks within the city limits; 3) open spaces within and outside of the City limits that are undeveloped and conserved or in consideration of future conservation; 4) and the recreational uses of these spaces. In addition, the Public Spaces Commission has the power and duty to: A) Solicit, collate, and analyze public input on the wise use of public spaces. B) Provide recommendations and advice to both City Staff and the City Council based on said public input. C) If deemed necessary by the Commission, form working groups in collaboration with City Staff to explore and formulate advice or recommendations on specific areas regarding the wise use of public spaces. D) Commission activities related to solicitation, review, and analysis of public input shall be guided by the Community Outreach Plan.

Discussion: The Public Spaces Commission was established as a seven seat commission to allow all active members of the two prior commissions to remain as members on the new commission. However, there are two vacancies on the commission, with one position having been noticed since May of 2022 and the second position having been noticed since November, 2024.

As a seven-member commission, the quorum is four persons, even when two of the seats are vacant. This sometimes proves challenging with only five active members. As most City commissions have only five members, Staff is recommending that Council introduce the proposed ordinance (Attachments 1-redline and 2- clean) amending the City Code to reduce the number of commissioners to five members to better ensure a quorum for meetings.

Recommended Action: Introduce by title only an Ordinance amending Section 1001 of the Ukiah City Code, pertaining to the membership and appointment of the Public Spaces Commission.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A

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REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Neil Davis, Community Services Director; Darcy Vaughn, Assistant City Attorney STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

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1 ORDINANCE NO.

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH
AMENDING SECTION 1001 OF THE CITY CODE REGARDING
MEMBERSHIP OF THE PUBLIC SPACES COMMISSION.

The City Council of the City of Ukiah hereby ordains as follows SECTION ONE.

Section 1001 of the Ukiah City Code is hereby amended to read as follows:
§1001 MEMBERSHIP; APPOINTMENT
The Commission shall consist of seven five (75) at large members who may reside within the City limits or outside the City limits but within the Ukiah Valley; provided, that a majority, i.e. three (3), of the seven five (75) Commission members must reside within the City limits.

All members of the Commission shall be appointed by the City Council.

SECTION TWO.

1. Publication: Within fifteen (15) days after its adoption, this Ordinance shall be published once in a newspaper of general circulation in the City of Ukiah. In lieu of publishing the full text of the Ordinance, the City may publish a summary of the Ordinance once 5 days prior to its adoption and again within fifteen (15) days after its adoption.

2. Effective Date: The ordinance shall become effective thirty (30) days after its adoption.

Introduced by title only on ____________, 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Adopted on ___________, 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________
Douglas F. Crane, Mayor
Attachment 1

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2 ATTEST:
_______
Kristine Lawler, City Clerk

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ORDINANCE NO.

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 1001 OF THE CITY CODE REGARDING MEMBERSHIP OF THE PUBLIC SPACES COMMISSION.

The City Council of the City of Ukiah hereby ordains as follows SECTION ONE.

Section 1001 of the Ukiah City Code is hereby amended to read as follows:
§1001 MEMBERSHIP; APPOINTMENT
The Commission shall consist of five (5) at large members who may reside within the City limits or outside the City limits but within the Ukiah Valley; provided, that a majority, i.e. three (3), of the five (5) Commission members must reside within the City limits.

All members of the Commission shall be appointed by the City Council.

SECTION TWO.

2. Effective Date: The ordinance shall become effective thirty (30) days after its adoption.

Introduced by title only on , 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Adopted on _, 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Douglas F. Crane, Mayor
ATTEST:

Araceli Sandoval, Deputy City Clerk
Attachment 2

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Agenda Item No: 14.c.

MEETING DATE/TIME: 2/5/2025

ITEM NO: 2025-100

AGENDA SUMMARY REPORT
SUBJECT: Approval of Ukiah Valley Basin Groundwater Sustainability Agency (UVBGSA) Professional Services Agreement with City of Ukiah to Perform Administrative Services.

DEPARTMENT: Water Resources PREPARED BY: Sean White, Water Resources Director PRESENTER: Mayor Crane, various Councilmembers, and
Sean White, Water Resources Director.

ATTACHMENTS:

1. UVBGSA Admin Services Agreement with City of Ukiah
Summary: Council will consider approval of Ukiah Valley Basin Groundwater Sustainability Agency (UVBGSA) professional services agreement with City of Ukiah to perform administrative services.

Background: The Ukiah Valley Basin Groundwater Sustainability Agency (UVBGSA) is a public agency formed to sustainably manage groundwater in the Ukiah Valley groundwater basin. The agency was formed in May 2017 and has a Board of Directors, an Technical Advisory Committee, and an Administrator. The County had retained a consultant to function as the Administrator.

In an effort to reduce costs and improve local control the County asked the City of Ukiah if it would be interested in performing administrative services for the GSA. After receiving feedback from City UVBGSA board members, the City prepared a proposal and cost estimate. The proposal and cost estimate were presented in concept at the October 10, 2024, GSA board meeting. At that meeting, the UVBGSA board directed County and City Staff to work together to develop a professional services agreement to perform administrative services for the GSA.

Discussion: Since receiving direction, City and County Staff have been working cooperatively to develop a professional services agreement. The final draft of the agreement was refined by counsel for the UVBGSA as well as City Attorney, David Rapport (Attachment 1).

The UVGSA approved the agreement at its January 9, 2025, meeting. If the agreement is approved by the City Council, City Staff will begin working with the UVBGSA and the consultant to become the Administrator.

The transition to this role is anticipated to be complete by late Spring of 2025. The City's Chief Resilience Officer, Blake Adams, will serve as the UVBGSA General Manager. The City will receive approximately $140,000 annually (depending on hours required) to perform tasks for the UVBGSA.

Staff recommends the approval of a professional services agreement (Attachment 1) between the City of Ukiah and the Ukiah Valley Basin Groundwater Sustainability Agency (UVBGSA) to perform administrative services.

Recommended Action: Approve Ukiah Valley Basin Groundwater Sustainability Agency (UVBGSA) professional services agreement with City of Ukiah to perform administrative services.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A

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PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Blake Adams, Chief Resiliency Officer; David Rapport, City Attorney STRATEGIC PLAN (SP):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

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4931-1127-9891.1 014737.001 1

UKIAH VALLEY BASIN GROUNDWATER SUSTAINABILITY AGENCY

PROFESSIONAL SERVICES AGREEMENT WITH

CITY OF UKIAH

TO PERFORM ADMINISTRATIVE SERVICES
This Agreement is by and between the UKIAH VALLEY BASIN GROUNDWATER SUSTAINABILITY AGENCY, hereinafter referred to as “UVBGSA”, and CITY OF UKIAH, hereinafter referred to as “CITY”, entered into in Ukiah, California on _________________, 2025 (“Effective Date”). UVBGSA and CITY may sometimes hereinafter be referred to as “Party”, or collectively as “Parties”.

RECITALS
WHEREAS, pursuant to Article 5 Section 5.2.7 of the Joint Powers Agreement, adopted on May 10, 2017, forming the Ukiah Valley Basin Groundwater Sustainability Agency (JPA), UVBGSA shall have the power to make and enter into contracts necessary to the full exercise of the Agency’s power; and
WHEREAS, the JPA was established to provide sustainable groundwater management in the Ukiah Valley groundwater basin pursuant to the Sustainable Groundwater Management Act (“SGMA”) (Part 2.74 of the California Water Code); and
WHEREAS, in order to meet the various requirements of a groundwater sustainability agency under the Sustainable Groundwater Management Act (Part 2.74 of the California Water Code) (“SGMA”), UVBGSA is in need of specialized, efficient, and cost-effective administrative services to administer the adopted Ukiah Valley Basin Groundwater Sustainability Plan; and WHEREAS, in order to function in compliance with appliable law and achieve its objectives, the Parties mutually agree it is in each of their own best interests for CITY to provide such services on the terms and conditions set forth in this agreement, and CITY is willing to provide the same; and WHEREAS, the Parties are contemplating a subsequent amendment to this Agreement to expand the scope of administrative services provided by CITY to include fiscal responsibilities, such as the CITY assuming responsibility for administering the roles of Treasurer and Controller of the UVBGSA.

NOW, THEREFORE, it is agreed that UVBGSA does hereby retain CITY to provide the administrative services described herein, and CITY accepts such engagements hereinafter specified in this Agreement.
[END OF RECITALS]

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4931-1127-9891.1 014737.001 2

AGREEMENT

1. DEFINITIONS: Capitalized terms used in this Agreement shall have the same meaning as provided in Article I of the JPA, unless otherwise specified herein.

2. GENERAL TERMS AND CONDITIONS:
a. TERM: This Agreement shall commence on the Effective Date and remain in effect until terminated by either the Board or the CITY in writing. Termination shall occur not sooner than ninety (90) days after either Party gives written notice of termination. A different termination date may be established by mutual written agreement of the Parties. Upon termination of the Agreement by either Party, the CITY shall fully cooperate in the transition to another means of performing the services provided by CITY under this Agreement, provided that UVBGSA pays the CITY its actual and reasonable costs of such cooperation. Upon the termination of this Agreement the CITY shall have no authority, responsibility or liability for UVBGSA’s continued operations.
b. INDEPENDENT CONTRACTOR:
i. It is the express intention of the Parties that CITY is an independent contractor and not an employee, joint venturer, or partner of UVBGSA for any purpose whatsoever. UVBGSA shall have no right to and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by CITY under this Agreement, which are not policy decisions or do not require Board approval, and the general public and all governmental agencies regulating such activity shall be so informed.
ii. Those provisions of this Agreement that reserve ultimate authority in UVBGSA have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between CITY or any of CITY’s employees and UVBGSA. iii. CITY shall pay all estimated and actual federal and state taxes that are due the state and federal government and shall furnish and pay worker’s compensation insurance, unemployment insurance and any other benefits required by law for its employees.
iv. CITY agrees to indemnify and hold UVBGSA and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but

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4931-1127-9891.1 014737.001 3
not paid by CITY, including the legal costs associated with defending against any audit, claim, demand or lawsuit.
v. In carrying out the work contemplated herein, CITY shall comply with all applicable federal and state workers’ compensation and liability laws and regulations with respect to the officers, agents and/or employees conducting and participating in the work; and agrees that such officers, agents, and/or employees will be considered CITY’s employees and not treated or considered in any way as officers, agents and/or employees of UVBGSA.
vi. CITY does, by this Agreement, agree to perform its said work and functions at all times in strict accordance with all applicable federal, state and county laws, including ,but not limited to, laws applicable to California general law cities.
c. HOLD HARMLESS AND INDEMNITY:
i. UVBGSA agrees to defend, indemnify, and save the CITY harmless from and against any and all claims, liability, damages or costs arising out of the decisions or directives of the Board. The CITY agrees to indemnify and defend UVBGSA from and against any claims, liability, damages or costs caused by the negligent acts, errors, omissions or willful misconduct of its officers or employees in performing pursuant to this Agreement, but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by the CITY’s officers, employees, or agents.
ii. Each Party hereby agrees to defend itself from any claim, action or proceeding by third parties arising out of the acts or omissions of its officers or employees. In such cases, each Party agrees to retain its own legal counsel, bear its own defense costs, and waive its right to seek reimbursement of such costs from each other.
iii. Notwithstanding the above, where a trial verdict or arbitration award allocates or determines the comparative fault of the Parties, the Parties may seek reimbursement and/or reallocation of defense costs, settlement payments, judgments and awards, consistent with said comparative fault. iv. As required by Section 9 herein, the Parties are responsible to provide workers compensation insurance for injuries sustained in the normal course and scope of their respective employees’ performance of services. The Parties waive any right of subrogation against each other for any and all

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4931-1127-9891.1 014737.001 4
losses sustained by the Parties, subject to such workers compensation coverage.
v. For purposes of this section, the terms “employee” or “employees” shall refer to and include employees, officers, agents, representatives, or subcontractors.
vi. Notwithstanding the foregoing subsections i-v, no employee, officer, agent, representative, or subcontractor of any Party shall be considered an “employee” of the other Party for purposes of indemnification. d. INSURANCE:
i. Each Party shall be responsible for maintaining a program of insurance that shall cover each Party’s indemnification obligations. Without in any way affecting the indemnity herein provided and in addition thereto, each Party shall secure and maintain throughout the Agreement the following types of insurance, including coverage through a pooled risk joint powers agency with limits as shown.
ii. Workers’ Compensation. If the Party has employees, a program of Workers’ Compensation Insurance or a state-approved self-insurance program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer’s Liability with $250,000 limits covering all persons providing services on behalf of each Party and all risks to such persons under this Agreement.
iii. Comprehensive General and Automobile Liability Insurance: This coverage is to include contractual coverage and automobile liability coverage for owned, hired, and non-owned vehicles. The policy or self-insurance shall have combined single limits for bodily injury and property damage of not less than two million dollars ($2,000,000.00).
iv. Additional Named Insured: All policies, and/or memoranda of coverage, except Workers’ Compensation, shall contain additional endorsements naming each Party and its officers, employees, agents and volunteers as additional named insureds with respect to liabilities arising out of each Party’s performance hereunder.
v. Policies Primary and non-Contributory: All policies required above are to be the primary and non-contributory with any insurance or self-insurance carried or administered by each Party.

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e. CONFORMITY WITH LAW AND SAFETY:
i. In performing services under this Agreement, CITY shall observe and comply with all applicable laws, ordinances, codes and regulations of governmental agencies, including federal, state, municipal, and local governing bodies, having jurisdiction over the scope of services, including all applicable provisions of the California Occupational Safety and Health Act. CITY shall indemnify and hold UVBGSA harmless from any and all liability, fines, and penalties from any of CITY’s failure to comply with such laws, ordinances, codes and regulations.
ii. Accidents: If a death, serious personal injury or substantial property damage occurs in connection with CITY’s performance of this Agreement, CITY shall immediately notify UVBGSA by telephone. CITY shall promptly submit to UVBGSA a written report, in such form as may be required by UVBGSA of all accidents which occur in connection with this Agreement.

This report must include the following information: (1) name and address of the injured or deceased person(s); (2) name and address of CITY’s subcontractor, if any; and (3) a detailed description of the accident and whether any of UVBGSA’s equipment, tools, material, or staff were involved. iii. CITY further agrees to take all reasonable steps to preserve all physical evidence and information which may be relevant to the circumstances surrounding a potential claim, while maintaining public safety, and to grant to UVBGSA the opportunity to review and inspect such evidence, including the scene of the accident.
f. TAXES: CITY shall pay all taxes to which it is subject in the course of performing under this Agreement. UVBGSA shall pay taxes imposed on property acquired for it by CITY at the direction or with the approval of the Board or as the Parties otherwise agree with respect to a particular transaction or event.
g. OWNERSHIP OF DOCUMENTS: CITY hereby assigns UVBGSA an irrevocable license to use any and all proposals, plans, specification, designs, drawings, sketches, renderings, models, reports and related documents (including computerized or electronic copies) prepared by CITY in performing services under this Agreement in which the CITY has any copyright or protected interest. UVBGSA’s rights under this paragraph “g” shall not extend to any computer software used to create such Documents and Materials.
h. CONFLICT OF INTEREST: Each Party shall use its best efforts to inform the other Party of any actual or potential conflict of interest in their respective performance under this Agreement of which they become aware and shall endeavor in good faith to

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4931-1127-9891.1 014737.001 6
mutually agree on measures to be taken to avoid or mitigate any such conflict that may arise.
i. NOTICES: All notices, requests, demands, or other communications under this Agreement shall be in writing. Notices shall be given for all purposes as follows:
i. Personal delivery: When personally delivered to the recipient, notices are effective on delivery.
ii. First Class Mail: When mailed first class to the last address of the recipient known to the party giving notice, notice is effective three (3) mail delivery days after deposit in a United States Postal Service office or mailbox.

Certified Mail: When mailed certified mail, return receipt requested, notice is effective on receipt, if delivery is confirmed by a return receipt. iii. Overnight Delivery: When delivered by overnight delivery (Federal Express/Airborne/United Parcel Service/DHL WorldWide Express) with charges prepaid or charged to the sender’s account, notice is effective on delivery, if delivery is confirmed by the delivery service. iv. Email: When sent by email, notice is effective on receipt, provided that (a) a duplicate copy of the notice is promptly given by first-class or certified mail or overnight delivery, or (b) the receiving party acknowledges receipt. Any notice given by email shall be deemed received on the date it is received.

When the UVBGSA Board Chair or Counsel changes, the UVBGSA shall promptly notify the CITY in writing of the new contact information for notices purposes.

Addresses for purpose of giving notice are as follows:

To UVBGSA: Ukiah Valley Basin Groundwater Sustainability Agency Ukiah Civic Center
300 Seminary Ave.

Ukiah, CA 95482
Attn: UVBGSA Board Chair
Email address: _____________
UVBGSA Legal Counsel
1331 Garden Highway, 2nd Floor
Sacramento, CA 95833
Attention: Holly Roberson, Shareholder
Email: [email protected]

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4931-1127-9891.1 014737.001 7
To CITY: Ukiah Civic Center
300 Seminary Ave.

Ukiah, CA 95482
Attn: City Manager
Email: [email protected]
Ukiah City Attorney
Law Offices of Rapport and Marston
405 West Perkins St.

Ukiah, CA 95482
Email: [email protected]
Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified shall be deemed effective as of the first date that said notice was refused, unclaimed, or deemed undeliverable by the postal authorities, messenger, or overnight delivery service.

Any Party may change its postal or email address by giving the other Party notice of the change in any manner permitted by this Agreement.
j. USE OF UVBGSA PROPERTY: CITY shall not use UVBGSA property (including equipment, instruments and supplies) or personnel for any purpose other than in the performance of his/her obligations under this Agreement. k. EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS: CITY certifies that it will comply with all applicable federal, state, and local laws, rules and regulations pertaining to nondiscrimination in employment and grant administration. CITY represents that it also has its own equity policies, with which it complies. l. AUDITS; ACCESS TO RECORDS: CITY shall make available to UVBGSA, its authorized agents, officers, or employees, for examination any and all ledgers, books of accounts, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to the expenditures and disbursements charged to UVBGSA, and shall furnish to UVBGSA, within sixty (60) days after examination, its authorized agents, officers or employees such other evidence or information as UVBGSA may require with regard to any such expenditure or disbursement charged by the CITY.

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CITY shall maintain full and adequate records of the actual costs incurred by the CITY in the performance of this Agreement. CITY shall retain records in compliance with its records retention schedule from June 5, 2019, and as may be amended from time to time, which were adopted via Resolution 2019-25. CITY shall immediately make such records available to the UVBGSA upon request. m. DOCUMENTS AND MATERIALS: CITY shall maintain and make available to UVBGSA for its inspection and use during the term of this Agreement, all Documents and Materials, related to performance of this Agreement. CITY’s obligations under the preceding sentence shall continue for four (4) years following termination or expiration of this Agreement or the completion of all work hereunder (as evidenced in writing by UVBGSA or CITY), and CITY shall in no event dispose of, destroy, alter or mutilate said Documents and Materials, for four (4) years following UVBGSA’s last payment to CITY under this Agreement. Alternatively, the CITY may furnish all such Documents and Materials to UVBGSA, after which it shall have no further obligation to preserve such records.
n. TIME OF ESSENCE: Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.
o. TERMINATION: Either Party may terminate this Agreement for cause upon 60 days written notification to the other Party.
p. NON-APPROPRIATION: If UVBGSA should fail to appropriate or otherwise fail to make available funds sufficient to compensate the CITY for the agreed upon scope of services in accordance with this Agreement the CITY may suspend this Agreement only upon thirty (30) days written notice to UVBGSA. If the UVBGSA does not cure the insufficient appropriation at its next Board meeting after receipt of the notice of suspension, the CITY may initiate termination proceedings consistent with the terms of this Agreement. Upon termination, UVBGSA shall remit payment for all products and services delivered to UVBGSA and all expenses incurred by CITY prior to UVBGSA’s receipt of the notice of suspension. Notice shall be deemed effective upon receipt.
q. CHOICE OF LAW: This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by the laws of the State of California, excluding any laws that direct the application of another jurisdiction’s laws.
r. VENUE: All lawsuits relating to this contract must be filed in Mendocino County Superior Court, Mendocino County, California, subject to the provisions of California Code of Civil Procedure section 394. If either Party exercises its right

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4931-1127-9891.1 014737.001 9
under Section 394 to transfer the case to a neutral county, in lieu thereof, the Parties agree to request the appointment of an out of county Judge to hear the case in Mendocino County.
s. WAIVER: No waiver of a breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the Party waiving the breach, failure, right or remedy. No waiver of any breach, failure, right or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. t. ADVERTISING OR PUBLICITY: CITY shall not use the name of UVBGSA, its officers, directors, employees or agents, in advertising or publicity releases or otherwise without securing the prior written consent of UVBGSA. For the avoidance of doubt, this term does not preclude the CITY from providing information about the UVBGSA on the CITY’s website, including the CITY’s role as a member and in providing services under this Agreement.
u. ENTIRE AGREEMENT: This Agreement, including all attachments, exhibits, and any other documents specifically incorporated into this Agreement, shall constitute the entire agreement between UVBGSA and CITY relating to the subject matter of this Agreement. As used herein, Agreement refers to and includes any documents incorporated herein by reference and any exhibits or attachments. This Agreement supersedes and merges all previous understandings, and all other agreements, written or oral, between the Parties and sets forth the entire understanding of the Parties regarding the subject matter thereof. This Agreement may not be modified except by a written document signed by both Parties. In the event of a conflict between the body of this Agreement and any of the Exhibits, the provisions in the body of this Agreement shall control.
v. HEADINGS: Herein are for convenience of reference only and shall in no way affect interpretation of this Agreement.
w. MODIFICATION OF AGREEMENT: This Agreement may be supplemented, amended or modified only by the mutual agreement of the Parties. No supplement, amendment or modification of this Agreement shall be binding unless it is in writing and signed by authorized representatives of both Parties. x. ASSURANCE OF PERFORMANCE: If at any time UVBGSA has good objective cause to believe CITY may not be adequately performing its obligations under this Agreement or that CITY may fail to complete the Services as required by this Agreement, UVBGSA may request from CITY prompt written assurances of performance and a written plan acceptable to UVBGSA, to correct the observed deficiencies in CITY’s performance. CITY shall provide such written assurances and

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written plan within thirty (30) calendar days of its receipt of UVBGSA’s request and shall thereafter diligently commence and fully perform such written plan. CITY acknowledges and agrees that any failure to provide such written assurances and written plan within the required time is a material breach under this Agreement. y. SUBCONTRACTING/ASSIGNMENT: CITY shall not subcontract, assign or delegate any portion of this Agreement or any duties or obligations hereunder without UVBGSA’s prior written approval.
i. Neither Party shall, on the basis of this Agreement, contract on behalf of or in the name of the other Party. Any agreement that violates this Section shall confer no rights on any Party and shall be null and void. ii. CITY shall remain fully responsible for compliance by its subcontractors with all the terms of this Agreement, regardless of the terms of any agreement between CITY and its subcontractors.
z. SURVIVAL: The obligations of this Agreement, which by their nature would continue beyond the termination on expiration of the Agreement, including without limitation, the obligations regarding Indemnification (paragraph “c”), Ownership of Documents (paragraph “g”), and Conflict of Interest (Paragraph “h”), shall survive termination or expiration for two (2) years.
aa. SEVERABILITY: If a court of competent jurisdiction holds any provision of this Agreement to be illegal, unenforceable, or invalid in whole or in part for any reason, the validity and enforceability of the remaining provisions, or portions of 12 of them, will not be affected, unless an essential purpose of this Agreement would be defeated by the loss of the illegal, unenforceable, or invalid provision. bb. INTELLECTUAL PROPERTY WARRANTY: To the best of its knowledge, the CITY represents that it has secured all rights and licenses necessary for any and all materials, services, processes, software, or hardware (“CITY PRODUCTS”) to be provided or used by CITY in the performance of this AGREEMENT. cc. ELECTRONIC COPIES: The Parties agree that an electronic copy, email, or scanned copy of the executed Agreement, shall be deemed, and shall have the same legal force and effect as, an original document.
dd. COOPERATION WITH UVBGSA: CITY shall cooperate with UVBGSA and UVBGSA staff in the performance of all work hereunder.
ee. PERFORMANCE STANDARD: CITY shall perform all services hereunder in a manner consistent with the level of competency, care and skill ordinarily exercised by a person practicing in CITY’s position under similar circumstances at the same time (“Standard of Care”). UVBGSA has relied upon the professional ability and training

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of CITY personnel as assigned to perform the CITY’s obligations under this Agreement as a material inducement to enter into this Agreement. CITY hereby agrees to provide all services under this Agreement in accordance with and Standards of Care, as well as the requirements of applicable federal, state, and local laws, it being understood that acceptance of CITY’s work by UVBGSA shall not operate as a waiver or release. If UVBGSA determines that any of CITY’s work is not in accordance with such level of competency and Standard of Care, UVBGSA, in its sole discretion, shall have the right to do any or all of the following: (a) require CITY to meet with UVBGSA to review the quality of the work and resolve matters of concern; (b) require CITY to repeat the work at no additional charge until it is satisfactory; or (c) terminate this Agreement pursuant to the provisions of paragraph “o” (Termination) or (d) pursue any and all other remedies at law or in equity.
ff. ALTERNATIVE DISPUTE RESOLUTION: If a dispute arises out of or relates to this Agreement, or the alleged breach thereof (“Dispute”), the Parties mutually agree to act in good faith and to the best of their ability to take part and cooperate in the following three-step dispute resolution process, provided, however, that neither Party waives any provision of the California Tort Claims Act:
i. STEP ONE—NEGOTIATION: Upon written notice of any Dispute that arises out of or relates to CITY’s obligations to provide administrative services as described herein, the Parties shall attempt to resolve it promptly by negotiations between the Parties who have authority to settle the Dispute.

This process should be completed within 30 days of such written notice (“Negotiation”).
ii. STEP TWO—MEDIATION: If the Dispute cannot be resolved through Negotiation, the Parties agree first to make a good faith attempt to resolve the Dispute by mediation lasting at least one day before resorting to arbitration, litigation or any other dispute resolution procedure (“Mediation”). The process shall be confidential based on terms acceptable to the mediator.
iii. STEP THREE—ARBITRATION: Any Dispute not resolved through Negotiation or Mediation in accordance with Steps 1 and 2 shall be resolved by final and binding arbitration pursuant to the provisions of California Code of Civil Procedure, Section 1280 et seq.. The Parties understand that arbitration is final and binding and that they are waiving their rights to other resolution processes such as court action, which may provide a right to a jury trial and the opportunity to take witness testimony prior to such a proceeding, or administrative proceeding.

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gg. ATTORNEYS’ FEES: In any action to enforce or interpret the terms of this agreement, including but not limited to any action for declaratory relief, each Party shall be solely responsible for and bear its own attorneys’ fees, regardless of which Party prevails.

3. GENERAL MANAGER SERVICES: Commencing on the Effective Date of this Agreement, CITY shall serve as the General Manager of the UVBGSA. In keeping with section 13.1 of the JPA, the Board will appoint _________________________ as General Manager. The holder of that position will remain the General Manager until the Board, with the agreement of the CITY’s City Manager, makes a different appointment with written consent of the Board. The General Manager shall provide the following administrative services:
a. FISCAL AND CONTRACT MANAGEMENT:
i. Prior to the commencement of each Fiscal Year, present a preliminary budget to the Board for consideration and by no later than June 15, submit a final budget for approval by the Board. The Parties may agree in writing and by mutual consent to alter this schedule.
ii. Contract management, including vendor procurement and development and management of vendor and CITY contracts.
iii. Invoice management, including monthly review and processing of vendor and CITY invoices.
b. PERFORM THE DUTIES OF THE GENERAL MANAGER TO THE UVBGSA:
i. Prepare meeting materials including Board packets, staff reports, PowerPoint slide decks, and coordination of consultant deliverables for Board, Ad Hoc, and Technical Advisory Committee (“TAC”) meetings. ii. Attend and facilitate four quarterly Board meetings and four quarterly TAC meetings per year.
iii. Perform follow-up activities from Board meetings and TAC meetings to implement direction given by the Board or TAC.
c. PERFORM THE DUTIES OF CLERK TO THE BOARD:
i. Preparation of meeting notices and agendas in compliance with the Brown Act, for legal counsel review as needed.
ii. Preparation of action minutes from the meetings and other documents requiring Board approval.

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iii. Performing follow-up administrative tasks, including posting information to the UVBGSA website and implementing direction given by Board and committee members.
iv. Act as the custodian of UVBGSA records created after the Effective Date and secure documents existing prior to the Effective Date that can be reasonably located, with copies to legal counsel.
d. PROVIDE STAFF SERVICES FOR TECHNICAL ADVISORY COMMITTEE (TAC) MEETINGS:
i. Prepare meeting materials, including preparation and posting of agendas and agenda materials in compliance with the Brown Act.
ii. Attend meetings and provide clerical services during the meeting, including recordation of the meetings, record actions taken, manage remote participation, if available via Zoom or similar technology. iii. Follow-up administrative tasks, including preparation of action minutes. e. OVERSEE GROUNDWATER SUSTAINABILITY PLAN (“GSP”) IMPLEMENTATION:
i. Direct technical Consultants, including management of each of the UVBGSA’s technical Consultants assigned to perform specific GSP implementation tasks. Work with technical consultants, including, but not limited to, Larry Walker and Associates, Hansford Environmental Consulting, Mendocino County Resource Conservation District, and the California Land Steward Institute. Prepare or oversee the 5-year update to the GSP.
ii. Review well permit applications and coordinate with the county as needed. iii. Miscellaneous support for meetings, as necessary.
iv. Annual report and project management action (“PMA”) coordination, including oversight of the technical Consultant hired by UVBGSA who is responsible to prepare the annual report and develop an implementation plan for future PMAs.
v. Coordination with the UVBGSA’s legal counsel, including support to and coordination with UVBGSA legal counsel on all legal matters related to the UVBGSA, including, but not limited to, Form 700 compliance, coordinating compliance with executive orders, state and federal law and policy,

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resolution development, required trainings for Board members, contracting, and, in consultation with UVBGSA legal counsel, answering legal questions from the Board.
f. STAKEHOLDER OUTREACH AND COMMUNICATION:
i. External communications, including reviewing and responding to public inquiries by email and phone.
ii. Develop outreach materials, including preparing materials to facilitate stakeholder outreach and communications.
iii. Conduct outreach meetings, as necessary, to communicate important UVBGSA activities.
g. WEBSITE AND EMAIL MAINTENANCE, including the direct costs and associated administrative effort to maintain the website hosting plan, UVBGSA email account, and phone service hosting.
h. ADMINISTRATION AND MANAGEMENT OF RATE AND FEE STUDY IMPLEMENTATION:
i. Support and coordination for rate and fee implementation, including coordination with and support to UVBGSA CITY on the fee implementation, non-appeal related corrections in billings, coordinating with the county as necessary, and coordinating with water purveyors.
ii. Appeals, including administrative work to support the fee appeal process, in coordination with the fee consultant and legal counsel, as necessary. iii. Direct billing of annual fees.
i. GRANT ADMINISTRATION, including all coordination and administrative duties associated with grant management, billing, and reporting. Coordinate with legal counsel on grant compliance as needed. If directed by the Board, research grant opportunities for the UVBGSA, apply for grants, and manage funded grants.

4. OTHER SERVICES: When mutually agreed by the Parties as directed by the Board via Resolution, and/or by an amendment to this Agreement, CITY will provide Other Services to UVBGSA including other professional services as agreed upon pursuant to such subsequent agreements.

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5. PAYMENT FOR SERVICES PROVIDED PURSUANT TO THIS AGREEMENT:
a. ANNUAL COMPENSATION: The annual UVBGSA budget proposed by the CITY and approved by the Board shall include compensation to the CITY for the services provided under Section 2 of this Agreement.

Within thirty (30) days after the end of each quarter of the Fiscal Year, UVBGSA will remit twenty-five (25%) percent of the annual budgeted Compensation to the CITY and any additional amount needed if the budgeted amount is amended by the Board. b. TIME TRACKING: The CITY shall implement a “project code” for time spent on implementation of the tasks it performs pursuant to this Services Agreement on an hourly basis. The CITY and the Board shall review the quarterly payments once per year to determine if the costs are exceeding the budgeted amount, and to determine if a budget amendment is necessary.
c. PAYMENT FOR OTHER SERVICES: Unless a different rate is stipulated at the time, if Other Services are requested by UVBGSA, the CITY will charge UVBGSA for staff services according to the CITY’s Charge Out Rate Schedule which is updated annually, or at the same rate that it pays for such services to outside third parties. The CITY will bill for these services on a quarterly basis and payment for the services provided in any quarter is due no later than thirty (30) days after presentation of such quarterly invoice to the UVBGSA Board, and approval by the Board, at a regularly scheduled Board meeting. The CITY will also be eligible for any dedicated administration reimbursements from grants awarded to the UVBGSA that are allowable expenses in the administration of activity delivery for the corresponding grant, except to the extent the annual UVBGSA budget compensated the CITY for services covered by said administration reimbursements.

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4931-1127-9891.1 014737.001 16

CITY OF UKIAH
By: ___________________________________
Date: ___________________________________

UKIAH VALLEY BASIN GROUNDWATER SUSTAINABILITY AGENCY
By: ___________________________________
Date: ___________________________________

APPROVED AS TO FORM
By: __________________________________
Holly Roberson, General Counsel
Ukiah Valley Basin Groundwater Sustainability Agency

APPROVED AS TO FORM
By: _________________________________
David Rapport
City of Ukiah City Attorney

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Agenda Item No: 14.d.

MEETING DATE/TIME: 2/5/2025

ITEM NO: 2025-92

AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Mayor Crane and Various Councilmembers
ATTACHMENTS:

1. 2025 City Council Special Assignments and Ad Hocs
Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. If necessary, the Council may consider modifications.

Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment 1.

Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.

In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments and modify assignments as necessary.

The City Attorney's Office and staff have completed review of the conflict of interest and other assignment questions from the last meeting. No conflicts or issues were identified and the following changes can be considered by the Mayor/Council:

1. Mendocino County 2nd District Liaison: Criss (primary) / Rodin (alternate)

2. Mendocino Youth Project JPA Board of Directors: Criss (primary) / Lieutenant Brazill (alternate)

3. The alternate seat for the City of Ukiah on the Ukiah Advisory Board is currently vacant and an appoint can be considered for that position. Vice Mayor Sher currently serves as the primary on the Board for the City of Ukiah.

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

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2025 CITY COUNCIL SPECIAL ASSIGNMENT LIST

LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Broadband Project TBD TBD
Civic Center300 Seminary Ave.Ukiah, CA 95482
to evaluate the Request for Proposal (RFP) for the Internet Service Provider (ISP) for the California's Public Utilities Commission (CPUC) Last Mile Broadband Orozco Jim Robbins, Grants Manager, 463-6708; [email protected] Investment Oversight Committee Varies
Civic Center300 Seminary Ave.Ukiah, CA 95482
Civic Center300 Seminary Ave.Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco - AlternateAlan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220 [email protected] Disaster Council
Shall meet a minimum of once a year at a time and place designated upon call of the chair Place designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee.

Office of Emergency Management 300 Seminary Ave. Ukiah, CA 95482467-5720 - Traci Boyl Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations.

OrozcoCriss - Alternate
Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Greater Ukiah Business & Tourism Alliance (GUPTA)
4th Monday of month, 10 a.m.
200 S School St.Ukiah, CA 95482
200 S School St.Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area Marianne Davison - Community
Services Department Staff Orozco - Alternate
Shannon Riley, Deputy City Manager;467-5793 [email protected] Mendocino County Inland Water and Power Commission (IWPC) 2nd Thursday of month, 6:00 p.m.

Civic Center300 Seminary Avenueconference room 5
IWPC Staff P.O. Box 1247Ukiah, CA 95482391-7574 - Candace Horsley Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion RodinOrozco - Alternate
Sean White, Director of Water Resources; 463-5712 [email protected] North Coast Opportunities (NCO) 4th Wednesday of month, 2 p.m. Alternating locations - Ukiah and Lakeport Governing Board ChairNorth Coast Opportunities413 North State StreetUkiah, CA 95482 Assist low income and disadvantaged people to become self reliant Neil Davis Neil Davis, Community Services Director; 467-5764
[email protected]
Sun House Guild ex officio 2nd Tuesday of month, 4:30 p.m. Sun House 431 S. Main St. Ukiah, CA 431 S. Main Street Ukiah, CA 95482 467-2836 Support and expand Grace Hudson Museum Orozco, Sher Neil Davis - Alternate David Burton, Museum Director; 467-2836 [email protected] Ukiah Valley Basin Groundwater Sustainability Agency (GSA) 2nd Thursday of month, 1:30 p.m.

Board of Supervisors Chambers; 501 Low
Gap RoadUkiah, CA
County Executive Office501 Low Gap Rd., Rm. 1010Ukiah, CA 95482463-4441 GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basin CraneN/A - Alternate
Sean White, Director of Water Resources; 463-5712 [email protected]

MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Selection Committee Called as required by the Clerk of the Board BOS Conference Room 501 Low Gap Rd. Rm. 1090 Ukiah, CA C/O: BOS 501 Low Gap Rd., Rm 1090 Ukiah, CA 95482 463-4441 Makes appointments to LAFCO and Airport Land Use Commission (Mayor - Primary; Vice Mayor - Alternate) Mayor Crane Vice Mayor Sher Kristine Lawler, City Clerk; 463-6217 [email protected] Economic Development & Financing Corporation (EDFC)
2nd Thursday of month, 2:00 p.m.

Primarily 631 S. Orchard Street (location varies)
Executive Director631 South Orchard AvenueUkiah, CA 95482467-5953 Multi-agency co-op for economic development and business loan program Riley (appointed 12/19/18) Shannon Riley, Deputy City Manager; 467-5793 [email protected] Library Advisory Board
3rd Wednesdays of alternate months; 1:00
p.m.

Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Sher Rodin - Alternate Kristine Lawler, City Clerk; 463-6217; [email protected] Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annexconference room #5411 West Clay St.Ukiah, CA 95482 Civic Center300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District Supervisor Crane Rodin - Alternate
Sage Sangiacomo, City Manager;
463-6221; [email protected]
Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m.

Civic Center Annexconference room #5411 West Clay St.Ukiah, CA 95482 Civic Center300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd District Supervisor RodinN/A - Alternate
Shannon Riley, Deputy City Manager;467-5793 [email protected] Mendocino Council of Governments (MCOG)
1st Monday of month, 1:30 p.m.

Board of Supervisors Chambers501 Low Gap RoadUkiah, CA
Executive Director
367 N. State Street, Ste. 206 Ukiah, CA 95482463-1859
Plan and allocate State funding, transportation, infrastructure and project County wide Criss Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino County Airport Land Use Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,Ukiah, CA
Mendocino County Executive Office 501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482 To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
[email protected] Schlatter, Director of Community Development; 463-6219; [email protected] Mendocino County Local Area Formation Commission (LAFCO) 1st Monday of month, 9:00 a.m. Board of Supervisors Chambers Executive Director
200 S. School Street, Ste. 2Ukiah, CA 95482463-4470
Required by legislation - planning spheres of influence, annexation, service areas, and special districts RodinCrane - Alternate for both city seat
members on Commission
Craig Schlatter, Director of Community Development; 463-6219; [email protected] Updated: 1/16/2025
Attachment 1

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2025 CITY COUNCIL SPECIAL ASSIGNMENT LIST

MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Solid Waste Management Authority (MSWMA)
3rd Thursday of every other month (varies), 10:00 a.m.

Willits Council Chambers
Solid Waste Director3200 Taylor DriveUkiah, CA 95482468-9710 County-wide Solid Waste JPA Crane Sher - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Transit Authority (MTA) Board of Directors
Last Wednesday of month, 1:30 p.m.

Alternating locations - Ukiah Conference Center or Fort Bragg, or Point Arena Executive Director
241 Plant RoadUkiah, CA 95482462-1422
County-wide bus transportation issues and funding Sher N/A - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Youth Project JPA Board of Directors
3rd Wednesday of month, 7:45 a.m. 776 S. State Street Conference Room Mendocino Co. Youth Project776 S. State Street, Ste. 107Ukiah, CA 95482 707-463-4915 Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Cedric Crook, Police Chief Criss - Alternate
Cedric Crook, Police Chief; 463-6771; [email protected] Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month, 5:30 p.m.
151 Laws Ave.,Suite D Ukiah, CA
151 Laws Ave., Ukiah, CA 95482; [email protected]; 462-5278 Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources; 463-5712 [email protected] Ukiah Players Theater Board of Directors
3rd Tuesday of month, 6:00 p.m
1041 Low Gap Rd Ukiah, CA 95482 462-1210
1041 Low Gap RdUkiah, CA 95482462-1210
To oversee the activities, organization and purpose of the Ukiah Players Theater Greg Owen, Airport Manager(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217 [email protected] Ukiah Unified School District (UUSD) Committee Quarterly 511 S. Orchard, Ste. D Ukiah, CA 95482 511 S. Orchard Ukiah, CA 95482 Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager Orozco, Criss Sage Sangiacomo, City Manager Cedric Crook, Police Chief Sage Sangiacomo, City Manager; 463-6221 [email protected]

REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Great Redwood Trail Agency (GRTA) Bi-monthly, 3rd Thursdays, 10:30 a.m. Various Locations - announced 419 Talmage Road, Suite M Ukiah, CA 95482 463-3280 Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region Rodin Sher- Alternate Neil Davis, Community Services Director 467-5764 [email protected] League of California Cities Redwood Empire Legislative Committee Prior to Division Meetings, meets 3x in person and then via conference call Various locations that are announced
Redwood Empire League President; Public Affairs Program Manager (916) 658-8243 Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento OrozcoCriss - Alternate
Sage Sangiacomo, City Manager; 463-6221 [email protected] Russian River Watershed Association (RRWA)
4th Thursday of month, 9:00 a.m. (only 5 times a year)
Windsor Town Hall9291 Old Redwood Hwy, #400Windsor, CA 95492707-838-1000 Russian River Watershed Association 2235 Mercury Way, Suite 105Santa Rose, CA [email protected] 707-508-3670 (message only) Consider issues related to Russian river - plans projects and funding requests RodinSher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Northern California Power Agency (NCPA) - Commission
4th Thursday of month, 9:00 a.m. (see NCPA calendar)
Roseville, CA and other locations
651 Commerce Drive Roseville, CA 95678916-781-4202
Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support.

Crane - Commissioner Sher - City Council Alternate Sauers - Alternate and Commissioner in absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;463-6286 [email protected] Northern California Power Agency (NCPA) – Lodi Energy Center (LEC) Appointment 2nd Monday of month, 10:00 AM Lodi, CA and other locations 651 Commerce DriveRoseville, CA 95678916-781-4299
Committee oversees the operation, maintenance and expenditures of the LEC 300 MW generating project.

Sauers – Project Participate Appointee
Cindy Sauers, Electric Utility Director,463‐6286, [email protected] Transmission Agency of Northern California (TANC)
4th Wednesday of month, 10 a.m. 35 Iron Point Circle Suite 225 Folsom, CA 35 Iron Point Cir #225Folsom, CA 95630916-852-1673; [email protected] Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements.

CraneSauers - Alternate
Cindi Sauers - Electric Utility Director;463-6286 [email protected]

STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Diversity and Equity TBD Virtual Meeting Room (link to be created) Civic Center 300 Seminary Ave. Ukiah, CA 95482 Improve diversity and equity in the City’s workforce and municipal services Orozco/Criss Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Fire Executive Committee
2nd Tue, every other month beginning in January; 5:00 p.m.

Ukiah Valley Conference Center,200 S. School Street Ukiah, CA Civic Center300 Seminary Ave.Ukiah, CA 95482 [email protected] Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/SherAlternates: Criss
Doug Hutchison, Fire Chief; 463-6263; [email protected] Countywide Oversight Board to the RDA Successor Agencies 4th Thursday of January, 4:00 p.m.; meets annually
Ukiah Valley Conference Center,200 S. School Street Ukiah, CA City of UkiahATTN: City Clerk300 Seminary Ave.Ukiah, CA 95482 Oversee and direct the Successor Agencies of the former redevelopment agencies Crane Dan Buffalo, Director of Finance; 463‐6220 [email protected] Lawler, City Clerk; 463‐6217, [email protected] Water Executive Committee(Ukiah Valley Water Authority) 1st Tue of each month
at 6:00 p.m.

Ukiah Valley Conference Center,200 S. School Street Ukiah, CA City of UkiahATTN: Sean White300 Seminary Ave.Ukiah, CA 95482 Oversight of UVWA; set annual budget for the combined water system; Manage rates and collect levies; modify existing water rights for the provision of water service; mediation and dispute resolution; Crane/Orozco Sean White, Director of Water Resources; 463-5712 [email protected] Updated: 1/16/2025

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COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-6286 [email protected]
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected]
Advance Planning & Policy for Annexation
Applications Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 [email protected]
UVSD/ City Relations
Ad hoc committee to address specific issues with the Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current Operating Agreement, and cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463‐6220 [email protected]
Sean White, Water Resources Director
463‐5712 [email protected]
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected]
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Neil Davis, Community Services Director
467-5764 [email protected]
Special Districts (Water District Consolidation) Orozco/Crane Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer 463‐6284 [email protected]
Mendocino County Courthouse Project and Reuse Sher/Orozco Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Climate Action Plan
Will coordinate with the Community Development Director to identify and assign representation to each of the identified categories, and also coordinate with the Community
Development Director and the Climate Action Plan Working Group related to other outreach efforts during the
development of the draft municipal Climate Action Plan related to the 2040 General Plan
Sher/Criss Craig Schlatter, Community Development Director 463-6219 [email protected]
City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Zoning Reform
Function is to explore creation of a new ministerial zoning permit and identify additional zoning streamlining and reform efforts to provide better and more consistent development outcomes
Crane/Orozco
Craig Schlatter, Community Development Director
463-6219 [email protected]
Community Health Needs Assessment (CHNA)
Steering Committee
assist in the creation of the 2025 CHNA Report for the
communities served by the three Adventist Health hospitals in Mendocino County. providing insight, identifying, gathering and analyzing the health needs of our community. Additionally Rodin/Sher
Jeremy Malin, NP
Director of Community Health Analytics
Adventist Health Howard Memorial
Adventist Health Ukiah Valley
Adventist Health Mendocino Coast
978-289-3330; [email protected]
Parks & Recreation Special District Exploration Rodin/Orozco Neil Davis, Community Services Director 467-5764 [email protected]
Downtown Zoning code Crane/Rodin Craig Schlatter, Community Development Director 463-6219 [email protected]
Tourism Advisory Committee Rodin/Sher Shannon Riley, Deputy City Manager 467‐5793 [email protected]
City Council Handbook Review and Update Sher Kristine Lawler, City Clerk 463‐6217; [email protected]
2025 AD HOC COMMITTEES
Updated: 1/16/2025

Page 351 of 351 ends

Ukiah City CouncilFebruary 5, 2025

Ukiah City Council
February 5, 2025