Ukiah City Council
February 5, 2025

City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/81910428121 Or you can call in using your telephone only:
• Call (toll free) 1-888-788-0099
• Enter the Access Code: 971 9942 6600
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.

February 5, 2025 - 5:15 PM

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS

4.a. A Proclamation Recognizing Billy "Bill" Beard and Dedicating a Memorial Bench in his Honor.

Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing Billy "Bill" Beard and dedicating a memorial bench in his honor.

Attachments:

1. Billy Beard Proclamation

4.b. Proclamation Recognizing February as Black History Month in the City of Ukiah.

Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing February as Black History Month.

Attachments:

1. Proclamation

5. PETITIONS AND COMMUNICATIONS

6. APPROVAL OF MINUTES

6.a. Approval of the Minutes for the January 15, 2025, Regular Meeting.

Recommended Action: Approve the Minutes for the January 15, 2025, Regular Meeting.

Attachments:

1. 2025-01-15 Draft Minutes

7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.

8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.

Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.

8.a. Approval of a Six (6) Year Agreement with Stryker Corporation for ProCare Preventive Maintenance and Repair for a Total Cost of $92,962.80 plus tax.

Recommended Action: Approve a six-year agreement with Stryker Corporation for ProCare preventive maintenance and repair services for a total cost $92,962.80 plus tax.

Attachments:

1. Ukiah ProCare Quote- IFT

8.b. Approve the Purchase of Cisco Meraki Cameras from Rhino Networks in the Amount of $182,273.29 and Approve Corresponding Budget Amendment.

Recommended Action: Approve the purchase of Cisco Meraki Cameras from Rhino Networks in the Amount of $182,273.29, and corresponding budget amendment.

Attachments:

1. Camera Refresh with MV72M and Brackets Quote - QN-079410

2. Correspondence Received After Publication

8.c. Approval of Purchase of One 2025 Ford F-150 Lightning Pro Series Crew Cab for the Amount of $60,964.56, Utilizing Awarded Funds from State Community Development Block Grant #21- CDBG-NH-20004, and Approval of Corresponding Budget Amendment.

Recommended Action: Approve purchase of one 2025 Ford F-150 Lightning Pro Series Crew Cab for the amount of $60,964.56, utilizing awarded funds from State Community Development Block Grant #21-CDBG-NH-20004, and approve corresponding budget amendment.

Attachments:

1. SA No. 21-CDBG-NH-20004 full

2. Amendment- 21-CDBG-NH-20004

3. Bid Tabulation RFB E41054

4. Madera Ford Bid RFB E41054

8.d. Approval of Contract Amendment with Ukiah Waste Solutions for Biosolids Removal at the Wastewater Treatment Plant.

Recommended Action: Approve contract amendment with Ukiah Waste Solutions for Biosolids Removal at the Wastewater Treatment Plant.

Attachments:

1. Original Agreement

2. Amendment 8

8.e. Adoption of an Ordinance Amending the City Code Provisions Regarding Enforcement of Business License Regulations.

Recommended Action: Adopt an Ordinance amending the City Code provisions regarding enforcement of business license regulations.

Attachments:

1. Business License Enforcement Authority Ordinance

8.f. Approve Amended Scope of Work in Pioneer Law Group Retainer Agreement and Approve Corresponding Budget Amendment.

Recommended Action: Approve and authorize City Manager to sign Engagement Letter Amendment 2, with the Pioneer Law Group, and approve corresponding budget amendment.

Attachments:

1. Engagement Letter - Second Amendment

8.g. Approval of Notice of Completion for AFM Environmental, Inc. for Hazardous Material Removal Demolition at 501 South State Street, Specification No. 24-06, and Approve Final Payment of the 5% Retention to AFM Environmental, Inc.

Recommended Action: Approve the Notice of Completion AFM Environmental, Inc. for Hazardous Material Removal Demolition at 501 South State Street, Specification No. 24-06, and approve final payment of the 5% Retention to AFM Environmental, Inc.

Attachments:

1. Awarding ASR

2. Spec 24-06 - Hazardous Material Removal Demoltion at 501 South State Street

3. AFM Environmental Haz Mat Removal Bid

4. Notice of Completion

8.h. Consideration of Adoption of Resolution Appointing Elizabeth Kirsch to the Diversity and Equity Standing Committee.

Recommended Action: Adopt Resolution appointing Elizabeth Kirsch to the Diversity and Equity Standing Committee.

Attachments:

1. Resolution 2024-09

2. Application - Elizabeth Kirsch

3. Proposed Resolution

8.i. Approval of Budget Transfer from Supplemental Law Enforcement Services Fund for the Acquisition of RIMS Computer-Aided Dispatch and Records Management Software.

Recommended Action: Approve a budget transfer of $379,665 from the Supplemental Law Enforcement Services Fund to the Dispatch Fund to cover the installation costs for the RIMS Computer-Aided Dispatch and Records Management Software.

Attachments: None

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

10. COUNCIL REPORTS

11. CITY MANAGER/CITY CLERK REPORTS

12. PUBLIC HEARINGS (5:30 PM)

13. UNFINISHED BUSINESS

13.a. Consider Adoption of Resolution Adopting a 2025 Advocacy Platform to Serve as Guidelines for Local, State, and Federal Legislative Matters.

Recommended Action: Adopt resolution adopting a 2025 Advocacy Platform to serve as guidelines for local, state, and federal legislative, administrative, regulatory and court matters.

Attachments:

1. Advocacy Platform_2025_redlined

2. Advocacy Platform and Resolution_2025_clean

3. 2025 League of CA Cities Priorities

14. NEW BUSINESS

14.a. Council will Consider Approving the Public Spaces Commission 2025 Community Outreach Plan.

Recommended Action: Approve the Public Spaces Commission 2025 Community Outreach Plan.

Attachments:

1. PSC Outreach Plan 2025_PSC DRAFT

14.b. Discussion and Possible Introduction by Title Only of an Ordinance Amending Section 1001 of the Ukiah City Code, Pertaining to Membership and Appointment of the Public Spaces Commission.

Recommended Action: Introduce by title only an Ordinance amending Section 1001 of the Ukiah City Code, pertaining to the membership and appointment of the Public Spaces Commission.

Attachments:

1. Public Spaces Commission Ordinance Amendment redline

2. Public Spaces Commission Ordinance Amendment clean

14.c. Approval of Ukiah Valley Basin Groundwater Sustainability Agency (UVBGSA) Professional Services Agreement with City of Ukiah to Perform Administrative Services.

Recommended Action: Approve Ukiah Valley Basin Groundwater Sustainability Agency (UVBGSA) professional services agreement with City of Ukiah to perform administrative services.

Attachments:

1. UVBGSA Admin Services Agreement with City of Ukiah

14.d. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

Attachments:

1. 2025 City Council Special Assignments and Ad Hocs

15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING

15.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (4 cases)

15.b. Conference with Legal Council - Anticipated Litigation Government Code Section 54956.9(d)(2)
Significant exposure to litigation (1 case)

15.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200

15.d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC

15.e. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612

15.f. CONFERENCE INVOLVING A JOINT POWERS AGENCY (Inland Water and Power Commission)
City representative on IWPC Board (Mari Rodin)
Discussion will concern: (Conference with Real Property Negotiators (Gov’t Code §54956.8) Property: PG&E Potter Valley Project;
Agency Negotiators: Scott Shapiro, Janet Pauli.

Negotiating Parties: IWPC and PG&E
Under Negotiation: Price and Terms)
Recommended Action:

Attachments: None

15.g. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units

16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance of the meeting; for handouts, please include 10 copies.

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.

Araceli Sandoval, Deputy City Clerk
Dates: 1/31/25

Agenda Item No: 4.a.

MEETING DATE/TIME: 2/5/2025

ITEM NO: 2025-101

AGENDA SUMMARY REPORT
SUBJECT: A Proclamation Recognizing Billy "Bill" Beard and Dedicating a Memorial Bench in his Honor.

DEPARTMENT: Airport PREPARED BY: Greg Owen, Airport Manager PRESENTER: Douglas F. Crane, City Council, Mayor
ATTACHMENTS:

1. Billy Beard Proclamation
Summary: Ukiah City Council to issue a proclamation recognizing Billy "Bill" Beard and dedicating a memorial bench in his honor.

Background: Billy "Bill" Beard served the City of Ukiah with distinction as City Engineer from 1977 to 1994 and as an Airport Commissioner for nine years. A passionate pilot, Mr. Beard was a steadfast supporter of the Ukiah Airport and played a pivotal role in its growth and success. His leadership, expertise, and dedication left a lasting impact on the aviation community and the City of Ukiah. To honor his memory and legacy, a memorial bench purchased by family is being dedicated at the Ukiah Airport. The City expresses its heartfelt gratitude for his service and remembers him for his vision, integrity, and enduring contributions to the community.

Discussion: The Ukiah City Council will issue a proclamation recognizing Billy "Bill" Beard and dedicating a memorial bench in his honor (Attachment 1).

Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing Billy "Bill" Beard and dedicating a memorial bench in his honor.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: N/A GRANT: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

Recognizing Billy “Bill” Beard and
Dedicating a Memorial Bench in his Honor
Whereas, Billy "Bill" Beard served the City of Ukiah with dedication and distinction as City Engineer from October 3, 1977, to May 3, 1994; and
Whereas, Mr. Beard, a passionate pilot himself, also served as Airport Commissioner for 9 years, demonstrating unwavering support for the Ukiah Airport and the aviation community; and Whereas, Mr. Beard's leadership, expertise, and commitment to excellence were instrumental in the success of the Ukiah Airport, ensuring its continued growth and vitality; and Whereas, Mr. Beard's love for aviation and his contributions to the City of Ukiah and the aviation industry have had a lasting and positive impact on the community; and Whereas, Mr. Beard passed away on July 14, 2023, leaving behind a legacy of service and dedication; and
Whereas, to honor his memory and legacy, a memorial bench is being dedicated at the Ukiah Airport.

Therefore be it resolved, that the City of Ukiah hereby expresses its sincere gratitude and appreciation to Billy "Bill" Beard for his outstanding service and dedication. Mr. Beard's vision, integrity, and tireless efforts have left an enduring legacy that will benefit generations to come. He is remembered not only for his professional accomplishments, but also for his passion for flight and his unwavering commitment to the betterment of our community.

The City of Ukiah dedicates this memorial bench as a lasting tribute to Billy “Bill” Beard, a true friend of the Ukiah Airport.

May this bench serve as a place of reflection and inspiration for all who share his love of aviation.

Signed and sealed, this 5th day of February in the
Year Two Thousand and Twenty-Five.
____________________________
Douglas F. Crane, Mayor
Attachment 1

Agenda Item No: 4.b.

MEETING DATE/TIME: 2/5/2025

ITEM NO: 2025-97

AGENDA SUMMARY REPORT
SUBJECT: Proclamation Recognizing February as Black History Month in the City of Ukiah.

DEPARTMENT: City Manager /
Admin PREPARED BY: Maria Ceja, Administrative Analyst
PRESENTER: Douglas F. Crane, City Council, Mayor
ATTACHMENTS:

1. Proclamation
Summary: The Ukiah City Council will issue a proclamation recognizing February 2025 as Black History Month in the City of Ukiah. This proclamation acknowledges the central role of African, Caribbean, and Black Americans in shaping our nation's history, culture, and society. Black History Month provides an opportunity to honor the resilience, achievements, and contributions of these communities while inviting the Ukiah community to participate in celebrating this important observance.

Background: Black History Month traces its origins to 1926 when Dr. Carter G. Woodson, a prominent historian and scholar, launched Negro History Week. This effort was expanded to the full month of February in 1976 and has since been nationally recognized by every American president.

Discussion: In issuing this Black History Month proclamation (Attachment 1), the City of Ukiah underscores its commitment to honoring the diverse histories and cultures that enrich our community. The Black History Month 2025 theme, "African Americans and Labor," highlights the vital contributions of African Americans to the labor movement and economic progress throughout history. The City also encourages residents to participate in local and national efforts to celebrate Black History Month, recognizing the value of diversity, equity, and inclusion in fostering a stronger community.

Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing February as Black History Month.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: N/A GRANT: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Diversity and Equity Committee
STRATEGIC PLAN (SP):SP 5C - Create, sustain, and advance a diverse and inclusive workplace and workforce that reflects, values, and celebrates the diverse community we serve.

CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

February 2025 as “Black History Month” in the City of Ukiah Whereas, Black History Month is observed in February of each year and is a national annual celebration and recognition of achievements by African Americans; and Whereas, Black History Month seeks to recognize the central role that African Americans have played in our nation’s history and to honor the many achievements and contributions African Americans have made and continue to make in our society; and Whereas, Black History Month can be traced back to 1926. Designed to coincide with the celebratory birthdays of Abraham Lincoln and Frederick Douglass, Dr. Carter G. Woodson launched Negro History Week in February of 1926 to encourage the teaching of Black history across communities and public schools. Woodson, the son of former slaves who became the second African American to earn a Ph.D. from Harvard University, recognized the importance of establishing an initiative that could be celebrated annually and on a national scale. Woodson , a writer and scholar of the “Father of Black History Month,” initiated the celebration. The celebration has expanded to include the entire month of February; and
Whereas, since 1976, every American president has designated February as Black History Month and has endorsed a specific theme; and
Whereas, the Black History Month 2025 theme, ‘African Americans and Labor’, honors the significant contributions of African Americans to the labor movement and recognizes their resilience and achievements. This theme highlights figures such as A. Philip Randolph, who organized the Brotherhood of Sleeping Car Porters, the first predominantly African American labor union; and Claudette Colvin, whose courageous actions as a young seamstress inspired the Montgomery Bus Boycott. It also celebrates the ingenuity of inventors like Granville T. Woods, whose innovations in railway technology revolutionized transportation; and Madam C.J. Walker, an entrepreneur who built a thriving beauty empire while providing employment opportunities for thousands of African Americans; and
Whereas, by reflecting on this theme, we honor the struggles and triumphs of African Americans in labor history and the ongoing fight for equity and justice in workplaces across the country; and Whereas, Black History Month celebrates the many achievements and contributions made by African Americans, including our local heroes; and
Whereas, we welcome the community to participate in the celebration and recognition of Black History Month. Additional information and resources are available on platforms such as the Mendo Black Lives Matter Facebook page.

Therefore be it resolved, that the City Council of the City of Ukiah, hereby proclaims February 2025, as
Black History Month in the City of Ukiah
Signed and sealed, this 5th day of February in the year Two Thousand and Twenty-Five.
____________________________
Douglas F. Crane, Mayor
ATTACHMENT 1

AGENDA ITEM 6a

CITY OF UKIAH

CITY COUNCIL MINUTES
Regular Meeting

CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/83652451562 January 15, 2025
5:00 p.m.

COUNCILMEMBERS CONVENED AT 5:00 P.M. FOR THE COUNCIL PHOTO SHOOT.

1. ROLL CALL
Ukiah City Council met at a Regular Meeting on January 15, 2025, having been legally noticed on January 10, 2025. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/83652451562. Mayor Crane called the meeting to order at 5:17 p.m. Roll was taken with the following Councilmembers Present: Mari Rodin, Heather Criss, Juan V. Orozco, Susan Sher, and Douglas F. Crane. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney (arriving at 5:18 p.m.); and Araceli Sandoval, Deputy City Clerk.

MAYOR CRANE PRESIDING.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Orozco.

City Manager Sangiacomo stated that Agenda Item 12a “Introduction by Title Only of an Ordinance Modifying Ukiah City Code to Preserve and Strengthen Agricultural Uses In and Around Ukiah Consistent with the Ukiah 2040 General Plan” has been pulled by Staff and will be re-noticed for the February 19 City Council Meeting.

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS

5. PETITIONS AND COMMUNICATIONS
Deputy City Clerk, Araceli Sandoval, stated that no communications had been received.

6. APPROVAL OF MINUTES
a. Approval of the Minutes for the December 18, 2024, Regular Meeting.

Motion/Second: Rodin/Sher to approve Minutes of December 18, 2024, a regular meeting, as submitted. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, Sher, and Crane. NOES: None. ABSENT: None. ABSTAIN: None.

7. RIGHT TO APPEAL DECISION

8. CONSENT CALENDAR
a. Adoption of Resolution (2025-01) Approving the City of Ukiah's Qualified Contractors List for 2025 – City Clerk.

City Council Minutes for January 15, 2025, Continued:

b. Consideration of Approval to Utilize Solid Waste Abatement Funds for a New Part-Time, Temporary Volunteer Coordinator Position, and Approve Corresponding Budget Amendment – Community Services.
c. Consideration of Approval of Reclassification of Administrative Assistant Position to Department Analyst Position for the Police Department – Police.
d. Request for Approval to Utilize Umpqua Bank for Comprehensive Banking Services – Finance. e. Report of a Retainer Agreement (2425-161) with Colantuono, Highsmith & Whatley, PC for Representation of the City of Ukiah in Vichy Springs Resort, Inc. v. City of Ukiah, Northern District of California, Case No. 1:24-cv-7106, Approval of Continued Use as Needed, and Approval of Corresponding Budget Amendment – City Attorney. f. Review and Accept the 2024 Development Impact Fees Report Along with Corresponding Actions – Finance.
g. Approve Change Order #7 (2324-169-CO7) to Contract 2324-169 with Kirby Construction Company to Complete Additional Repairs Discovered During Construction at the Electric Facility on Hastings Road, and Authorize a Budget Amendment in the Amount of $25,000 – Electric Utility.
h. Adoption of an Ordinance Modifying Ukiah City Code to Add a New Chapter 13, Entitled “Vacant and Abandoned Property Registration and Maintenance,” to More Effectively Regulate Vacant and Abandoned Properties – Community Development.

ORDINANCE NO. 1250
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING CHAPTER 13 TO DIVISION 3 OF THE CITY CODE, ENTITLED “VACANT AND ABANDONED PROPERTY REGISTRATION AND MAINTENANCE”.
i. Authorize the City Manager to Execute a Municipal Lease Agreement (COU No. 2425-163) with Financial Pacific Leasing, Inc., DBA Umpqua Bank Equipment Leasing & Finance, to Finance the Acquisition of RIMS Computer-Aided Dispatch and Records Management Software and Approve Corresponding Resolution (2025-02) – Finance.
j. Consideration of Approval of the Freezing of the Grants Coordinator/Manager Position and the Unfreezing of the GIS Analyst/Cartographer Position in the Community Development Department; and Approval of Corresponding Budget Amendment – Community Development.

Staff responded to questions regarding Agenda Items 8b, 8h, and 8j.

Public Comment: Amy Sturgess.

Motion/Second: Rodin/Criss to approve Consent Calendar Items 8a-8j, as submitted. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, Sher, and Crane. NOES: None.

ABSENT: None. ABSTAIN: None.

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: (Unidentified person) – Local theft, Fire Department allocations, sewer fees aid; Amy Sturgess – Fire hydrants; (Unidentified person) – Animal regulations in respect to fires.

10. COUNCIL REPORTS
Presenter: Councilmember Rodin.

City Council Minutes for January 15, 2025, Continued:

11. CITY MANAGER/CITY CLERK REPORTS
Presenters: Sage Sangiacomo, City Manager; and
• Construction Update, Recycled Water Project, and FEMA Flood Plain – Tim Eriksen, Public Works Director / City Engineer.
• Palace Hotel Update – Shannon Riley, Deputy City Manager.

12. PUBLIC HEARINGS (5:30 PM)
a. Introduction by Title Only of an Ordinance Modifying Ukiah City Code to Preserve and Strengthen Agricultural Uses In and Around Ukiah Consistent with the Ukiah 2040 General Plan. Pulled by Staff.

Note: This Agenda Item has been re-noticed for the February 19, 2025, City Council Meeting.

13. UNFINISHED BUSINESS
a. Approval of Plans and Specifications for Remodel at 501 South State Street, Specification 25-01, and Direct Staff to Advertise for Bids.

Presenter: Shannon Riley, Deputy City Manager.

Public Comment: (Unidentified person); Amy Sturgess.

Motion/Second: Criss/Rodin to approve plans and specifications for remodel at 501 South State Street, Specification 25-01, and direct Staff to advertise for bids. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, Sher, and Crane. NOES: None. ABSENT: None. ABSTAIN:

None.

14. NEW BUSINESS
Council Consensus to hear agenda item 14b out of order. b. Possible Introduction of Ordinance by Title Only Amending the City Code Provisions Regarding Enforcement of Business License Regulations.

Presenters: Matt Keizer, Chief Building Official and Darcy Vaughn, Assistant City Attorney.

Public Comment: Amy Sturgess.

Motion/Second: Rodin/Sher to introduce the Ordinance by title only. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, Sher, and Crane. NOES: None. ABSENT: None.

ABSTAIN: None.

Deputy City Clerk, Araceli Sandoval, read the following ordinance title into the record:

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING ARTICLE 6, CHAPTER 1, DIVISION 2 OF THE CITY CODE TO DELEGATE AUTHORITY TO THE CITY’S CODE ENFORCEMENT DEPARTMENT TO ENFORCE VIOLATIONS OF THE CITY’S BUSINESS LICENSE REGULATIONS.

Motion/Second: Rodin/Orozco to introduce the Ordinance amending the City Code provisions regarding enforcement of business license regulations. Motion carried by the following roll call votes:

AYES: Rodin, Criss, Orozco, Sher, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. a. Review and Consider the Fiscal Year 2025-26 Budget Development Schedule.

City Council Minutes for January 15, 2025, Continued:

Presenter: Dan Buffalo, Finance Director.

No public comment was received.

Report was received.
c. New Year Review, Discussion, and Appointments Regarding 2025 Council Assignments; and Consideration of Disbandment and Modification to City Council Committees and Ad Hocs/Standing Committees.

Presenters: Mayor Crane and Sage Sangiacomo, City Manager.

Motion/Second: Sher/Rodin to adopt the changes to the City Council Committees and Ad Hoc/Standing Committees as presented with minor additional changes. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, Sher, and Crane. NOES: None. ABSENT:

None. ABSTAIN: None.

Note: Final Special Assignments list is attached.

THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 6:58 P.M.

15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (4 cases)
b. Conference with Legal Council - Anticipated Litigation Government Code Section 54956.9(d)(2)
Significant exposure to litigation (1 case)
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC e. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 f. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
No action reported; direction provided to Staff.

16. ADJOURNMENT
There being no further business, the meeting adjourned at 7:56 p.m. ________________________________
Araceli Sandoval, Deputy City Clerk

2025 CITY COUNCIL SPECIAL ASSIGNMENT LIST

LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Broadband Project TBD TBD
Civic Center300 Seminary Ave.Ukiah, CA 95482
to evaluate the Request for Proposal (RFP) for the Internet Service Provider (ISP) for the California's Public Utilities Commission (CPUC) Last Mile Broadband Orozco Jim Robbins, Grants Manager, 463-6708; [email protected] Investment Oversight Committee Varies
Civic Center 300 Seminary Ave. Ukiah, CA 95482
Civic Center300 Seminary Ave.Ukiah, CA 95482
Reviews City investments, policies, and strategies
CraneOrozco - Alternate Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220 [email protected] Disaster Council
Shall meet a minimum of once a year at a time and place designated upon call of the chair Place designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee.

Office of Emergency Management
300 Seminary Ave. Ukiah, CA 95482467-5720 - Traci Boyl
Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations.

OrozcoCriss - Alternate
Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Greater Ukiah Business & Tourism Alliance (GUPTA)
4th Monday of month, 10 a.m.
200 S School St.Ukiah, CA 95482
200 S School St.Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area
Marianne Davison - Community Services Department Staff Orozco - Alternate Shannon Riley, Deputy City Manager; 467-5793 [email protected] Mendocino County Inland Water and Power Commission (IWPC) 2nd Thursday of month, 6:00 p.m.

Civic Center 300 Seminary Avenueconference room 5
IWPC Staff P.O. Box 1247Ukiah, CA 95482391-7574 - Candace Horsley Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion RodinOrozco - Alternate
Sean White, Director of Water Resources; 463-5712 [email protected] North Coast Opportunities (NCO) 4th Wednesday of month, 2 p.m. Alternating locations - Ukiah and Lakeport Governing Board Chair North Coast Opportunities413 North State StreetUkiah, CA 95482 Assist low income and disadvantaged people to become self reliant Neil Davis Neil Davis, Community Services Director; [email protected] Sun House Guild ex officio 2nd Tuesday of month, 4:30 p.m. Sun House 431 S. Main St. Ukiah, CA 431 S. Main Street Ukiah, CA 95482 467-2836 Support and expand Grace Hudson Museum Orozco, Sher Neil Davis - Alternate David Burton, Museum Director; 467-2836 [email protected] Ukiah Valley Basin Groundwater Sustainability Agency (GSA) 2nd Thursday of month, 1:30 p.m.

Board of Supervisors Chambers; 501 Low Gap Road Ukiah, CA County Executive Office501 Low Gap Rd., Rm. 1010Ukiah, CA 95482463-4441 GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basin
CraneN/A - Alternate
Sean White, Director of Water Resources; 463-5712 [email protected]

MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Selection Committee Called as required by the Clerk of the Board BOS Conference Room 501 Low Gap Rd. Rm. 1090 Ukiah, CA C/O: BOS 501 Low Gap Rd., Rm 1090 Ukiah, CA 95482 463-4441 Makes appointments to LAFCO and Airport Land Use Commission (Mayor - Primary; Vice Mayor - Alternate) Mayor Crane Vice Mayor Sher Kristine Lawler, City Clerk; 463-6217 [email protected] Economic Development & Financing Corporation (EDFC)
2nd Thursday of month, 2:00 p.m.

Primarily 631 S. Orchard Street (location varies)
Executive Director631 South Orchard AvenueUkiah, CA 95482467-5953 Multi-agency co-op for economic development and business loan program Riley (appointed 12/19/18) Shannon Riley, Deputy City Manager; 467-5793 [email protected] Library Advisory Board
3rd Wednesdays of alternate months; 1:00
p.m.

Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Sher Rodin - Alternate Kristine Lawler, City Clerk; 463-6217; [email protected] Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex conference room #5 411 West Clay St. Ukiah, CA 95482 Civic Center300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District Supervisor Crane Rodin - Alternate
Sage Sangiacomo, City Manager; 463-6221; [email protected] Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m.

Civic Center Annex conference room #5 411 West Clay St. Ukiah, CA 95482 Civic Center300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd District Supervisor
RodinN/A - Alternate
Shannon Riley, Deputy City Manager;467-5793 [email protected] Mendocino Council of Governments (MCOG)
1st Monday of month, 1:30 p.m.

Board of Supervisors Chambers 501 Low Gap Road Ukiah, CA Executive Director
367 N. State Street, Ste. 206 Ukiah, CA 95482463-1859
Plan and allocate State funding, transportation, infrastructure and project County wide Criss Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Mendocino County Airport Land Use Commission As needed
BOS Conference Room 501 Low Gap Rd., Rm. 1090, Ukiah, CA Mendocino County Executive Office 501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482 To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855; [email protected] Craig Schlatter, Director of Community Development; 463-6219; [email protected] Mendocino County Local Area Formation Commission (LAFCO) 1st Monday of month, 9:00 a.m. Board of Supervisors Chambers Executive Director200 S. School Street, Ste. 2 Ukiah, CA 95482463-4470 Required by legislation - planning spheres of influence, annexation, service areas, and special districts RodinCrane - Alternate for both city seat
members on Commission
Craig Schlatter, Director of Community Development; 463-6219; [email protected] Updated: 1/16/2025

2025 CITY COUNCIL SPECIAL ASSIGNMENT LIST

MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Solid Waste Management Authority (MSWMA)
3rd Thursday of every other month (varies), 10:00 a.m.

Willits Council Chambers
Solid Waste Director3200 Taylor DriveUkiah, CA 95482468-9710 County-wide Solid Waste JPA Crane Sher - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Transit Authority (MTA) Board of Directors
Last Wednesday of month, 1:30 p.m.

Alternating locations - Ukiah Conference Center or Fort Bragg, or Point Arena Executive Director
241 Plant RoadUkiah, CA 95482462-1422
County-wide bus transportation issues and funding Sher N/A - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Youth Project JPA Board of Directors
3rd Wednesday of month, 7:45 a.m. 776 S. State Street Conference Room Mendocino Co. Youth Project776 S. State Street, Ste. 107Ukiah, CA 95482 707-463-4915 Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Cedric Crook, Police Chief Criss - Alternate
Cedric Crook, Police Chief; 463-6771; [email protected] Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month, 5:30 p.m.
151 Laws Ave.,Suite D Ukiah, CA
151 Laws Ave., Ukiah, CA 95482; [email protected]; 462-5278 Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources; 463-5712 [email protected] Ukiah Players Theater Board of Directors
3rd Tuesday of month, 6:00 p.m
1041 Low Gap Rd Ukiah, CA 95482 462-1210
1041 Low Gap RdUkiah, CA 95482462-1210
To oversee the activities, organization and purpose of the Ukiah Players Theater Greg Owen, Airport Manager(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217 [email protected] Ukiah Unified School District (UUSD) Committee Quarterly 511 S. Orchard, Ste. D Ukiah, CA 95482 511 S. Orchard Ukiah, CA 95482 Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager Orozco, Criss Sage Sangiacomo, City Manager Cedric Crook, Police Chief Sage Sangiacomo, City Manager; 463-6221 [email protected]

REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Great Redwood Trail Agency (GRTA) Bi-monthly, 3rd Thursdays, 10:30 a.m. Various Locations - announced 419 Talmage Road, Suite M Ukiah, CA 95482 463-3280 Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region Rodin Sher- Alternate Neil Davis, Community Services Director 467-5764 [email protected] League of California Cities Redwood Empire Legislative Committee Prior to Division Meetings, meets 3x in person and then via conference call Various locations that are announced
Redwood Empire League President; Public Affairs Program Manager (916) 658-8243 Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento OrozcoCriss - Alternate
Sage Sangiacomo, City Manager; 463-6221 [email protected] Russian River Watershed Association (RRWA)
4th Thursday of month, 9:00 a.m. (only 5 times a year)
Windsor Town Hall9291 Old Redwood Hwy, #400Windsor, CA 95492707-838-1000 Russian River Watershed Association 2235 Mercury Way, Suite 105Santa Rose, CA [email protected] 707-508-3670 (message only) Consider issues related to Russian river - plans projects and funding requests RodinSher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Northern California Power Agency (NCPA) - Commission
4th Thursday of month, 9:00 a.m. (see NCPA calendar)
Roseville, CA and other locations
651 Commerce Drive Roseville, CA 95678916-781-4202
Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support.

Crane - Commissioner Sher - City Council Alternate Sauers - Alternate and Commissioner in absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;463-6286 [email protected] Northern California Power Agency (NCPA) – Lodi Energy Center (LEC) Appointment 2nd Monday of month, 10:00 AM Lodi, CA and other locations 651 Commerce DriveRoseville, CA 95678916-781-4299
Committee oversees the operation, maintenance and expenditures of the LEC 300 MW generating project.

Sauers – Project Participate Appointee
Cindy Sauers, Electric Utility Director,463‐6286, [email protected] Transmission Agency of Northern California (TANC)
4th Wednesday of month, 10 a.m. 35 Iron Point Circle Suite 225 Folsom, CA 35 Iron Point Cir #225Folsom, CA 95630916-852-1673; [email protected] Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements.

CraneSauers - Alternate
Cindi Sauers - Electric Utility Director;463-6286 [email protected]

STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Diversity and Equity TBD Virtual Meeting Room (link to be created) Civic Center 300 Seminary Ave. Ukiah, CA 95482 Improve diversity and equity in the City’s workforce and municipal services Orozco/Criss Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Fire Executive Committee
2nd Tue, every other month beginning in January; 5:00 p.m.

Ukiah Valley Conference Center,200 S. School Street Ukiah, CA Civic Center300 Seminary Ave.Ukiah, CA 95482 [email protected] Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/SherAlternates: Criss
Doug Hutchison, Fire Chief; 463-6263; [email protected] Countywide Oversight Board to the RDA Successor Agencies 4th Thursday of January, 4:00 p.m.; meets annually
Ukiah Valley Conference Center,200 S. School Street Ukiah, CA City of UkiahATTN: City Clerk300 Seminary Ave.Ukiah, CA 95482 Oversee and direct the Successor Agencies of the former redevelopment agencies Crane Dan Buffalo, Director of Finance; 463‐6220 [email protected] Lawler, City Clerk; 463‐6217, [email protected] Water Executive Committee(Ukiah Valley Water Authority) 1st Tue of each month
at 6:00 p.m.

Ukiah Valley Conference Center,200 S. School Street Ukiah, CA City of UkiahATTN: Sean White300 Seminary Ave.Ukiah, CA 95482 Oversight of UVWA; set annual budget for the combined water system; Manage rates and collect levies; modify existing water rights for the provision of water service; mediation and dispute resolution; Crane/Orozco Sean White, Director of Water Resources; 463-5712 [email protected] Updated: 1/16/2025

COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-6286 [email protected]
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected]
Advance Planning & Policy for Annexation
Applications Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 [email protected]
UVSD/ City Relations
Ad hoc committee to address specific issues with the Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current Operating Agreement, and cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463‐6220 [email protected]
Sean White, Water Resources Director
463‐5712 [email protected]
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected]
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Neil Davis, Community Services Director
467-5764 [email protected]
Special Districts (Water District Consolidation) Orozco/Crane Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer 463‐6284 [email protected]
Mendocino County Courthouse Project and Reuse Sher/Orozco Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Climate Action Plan
Will coordinate with the Community Development Director to identify and assign representation to each of the identified categories, and also coordinate with the Community
Development Director and the Climate Action Plan Working Group related to other outreach efforts during the
development of the draft municipal Climate Action Plan related to the 2040 General Plan
Sher/Criss Craig Schlatter, Community Development Director 463-6219 [email protected]
City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Zoning Reform
Function is to explore creation of a new ministerial zoning permit and identify additional zoning streamlining and reform efforts to provide better and more consistent development outcomes
Crane/Orozco
Craig Schlatter, Community Development Director
463-6219 [email protected]
Community Health Needs Assessment (CHNA)
Steering Committee
assist in the creation of the 2025 CHNA Report for the
communities served by the three Adventist Health hospitals in Mendocino County. providing insight, identifying, gathering and analyzing the health needs of our community. Additionally Rodin/Sher
Jeremy Malin, NP
Director of Community Health Analytics
Adventist Health Howard Memorial
Adventist Health Ukiah Valley
Adventist Health Mendocino Coast
978-289-3330; [email protected]
Parks & Recreation Special District Exploration Rodin/Orozco Neil Davis, Community Services Director 467-5764 [email protected]
Downtown Zoning code Crane/Rodin Craig Schlatter, Community Development Director 463-6219 [email protected]
Tourism Advisory Committee Rodin/Sher Shannon Riley, Deputy City Manager 467‐5793 [email protected]
City Council Handbook Review and Update Sher Kristine Lawler, City Clerk 463‐6217; [email protected]
2025 AD HOC COMMITTEES
Updated: 1/16/2025

Agenda Item No: 8.a.

MEETING DATE/TIME: 2/5/2025

ITEM NO: 2025-29

AGENDA SUMMARY REPORT
SUBJECT: Approval of a Six (6) Year Agreement with Stryker Corporation for ProCare Preventive Maintenance and Repair for a Total Cost of $92,962.80 plus tax.

DEPARTMENT: Fire PREPARED BY: Doug Hutchison, Fire Chief PRESENTER: Consent Calendar
ATTACHMENTS:

1. Ukiah ProCare Quote- IFT
Summary: Council will consider approval of a six (6) year agreement with Stryker Corporation for ProCare preventive maintenance and repair for a total cost of $92,962.80 plus tax.

Background: The Ukiah Valley Fire Authority recently added several pieces of equipment built by the Stryker Corporation for the outfitting of our Inter-Facility Transfer (IFT) ambulances to match and be compatible with equipment we currently utilize.

Discussion: In the meeting on September 4, 2024, the Council authorized the Fire Authority’s acquisition of three (3) Lifepak 15 cardiac monitor/defibrillators, three (3) Power Pro 2 Cots, and three (3) MTS Power Load systems. At the time of purchase, ongoing preventive maintenance services were not included in the cost. The total contract amount of $92,962.80 plus tax reflects the full cost over a six-year period (Attachment 1).

In accordance with Lifepak's policy and contractual terms, the entire amount for preventive maintenance and repair services must be paid upfront, rather than being distributed across multiple years. Funds are budgeted through the Inter-Facility Transfer program’s enterprise fund.

Staff recommends that the Council approve a six-year agreement with Stryker Corporation for the ProCare preventive maintenance and repair services for a total cost of $92,962.80.

Recommended Action: Approve a six-year agreement with Stryker Corporation for ProCare preventive maintenance and repair services for a total cost $92,962.80 plus tax.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 71021150.80100: $163,641
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Fund 71021150 - Inter-Facility Transfer Program Enterprise Funds REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH:

DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

Quote Summary
Delivery Address Sold To - Shipping Bill To Account
Name: UKIAH VALLEY FIRE DIST Name: UKIAH VALLEY FIRE DIST Name: UKIAH VALLEY FIRE DIST Account #: 20077453 Account #: 20077453 Account #: 20077453 Address: 1500 S STATE ST Address: 1500 S STATE ST Address: 1500 S STATE ST UKIAH  UKIAH UKIAH
California 95482-6709  California 95482-6709 California 95482-6709 ProCare Products:
# Product Description Qty Sell Price Total

1.1  POWERLOAD-PROCARE Power Load for MTS POWER LOAD
10/22/2024 - 10/21/2030
√ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service 3 $11,592.30  $34,776.90

1.2  POWERPRO-PROCARE Power Pro 2 for 6506 MTS PWRPRO COT HIGH CNFIG 10/22/2024 - 10/21/2030
√ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service 3 $8,154.90  $24,464.70

1.3  LIFEPK-FLD-PROCARE Lifepak 15 for LIFEPAK 15 V4 Monitor/Defib - Manual & AED, Trending, Noninvasive Pacing, SpO2, SpCO, NIBP, 12-Lead ECG, EtCO2, BT. Incl at N/C:
2 pr QC Electrodes (11996-000091) & 1 Test Load (21330-001365) per device, 1 Svc Manual CD (26500-003612) per order
10/22/2024 - 10/21/2030
√ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service 3 $11,240.40  $33,721.20
ProCare Total: $92,962.80
Price Totals:

Estimated Sales Tax (0.000%): $0.00
Freight/Shipping: $0.00
Grand Total: $92,962.80
Comments/Terms/Signatures
ProCare
Quote Number: 11007925 Remit to: Stryker Sales, LLC
21343 NETWORK PLACE
CHICAGO IL 60673-1213
USA
Version: 1
Prepared For: UKIAH VALLEY FIRE DIST  Rep: Sahel Segovia Attn:   Email: [email protected]
Phone Number: (408) 545-8169
Quote Date: 10/21/2024
Expiration Date: 01/19/2025
Contract Start:

Contract End:
10/21/2024
10/20/2025
1 This is not an Invoice
Attachment 1

Prices: In effect for 30 days
Terms: Net 30 Days
Service Terms and Conditions:

The Terms and Conditions of this quote and any subsequent purchase order of the Customer are governed by the Terms and Conditions located at https://techweb.stryker.com The terms and conditions referenced in the immediately preceding sentence do not apply where Customer and Stryker are parties to a Master Service Agreement.

ProCare
Quote Number: 11007925 Remit to: Stryker Sales, LLC
21343 NETWORK PLACE
CHICAGO IL 60673-1213
USA
Version: 1
Prepared For: UKIAH VALLEY FIRE DIST  Rep: Sahel Segovia Attn:   Email: [email protected]
Phone Number: (408) 545-8169
Quote Date: 10/21/2024
Expiration Date: 01/19/2025
Contract Start:

Contract End:
10/21/2024
10/20/2025
2 This is not an Invoice

Agenda Item No: 8.b.

MEETING DATE/TIME: 2/5/2025

ITEM NO: 2025-47

AGENDA SUMMARY REPORT
SUBJECT: Approve the Purchase of Cisco Meraki Cameras from Rhino Networks in the Amount of $182,273.29 and Approve Corresponding Budget Amendment.

DEPARTMENT: Information Services PREPARED BY: Scott Shaver, I.T. Manager, Ryan Burkhart, IT Manager
PRESENTER: Consent Calendar
ATTACHMENTS:

1. Camera Refresh with MV72M and Brackets Quote - QN-079410

2. Correspondence Received After Publication
Summary: Council will consider approving the purchase of thirty-five Cisco Meraki cameras from Rhino Networks in the amount of $182,273.29, and corresponding budget amendment.

Background: The City of Ukiah's current camera system has reached the end of its lifecycle, with many units now failing due to aging hardware. Replacement is critical to ensure continued security and operational effectiveness.

Discussion: The City's current on-premises camera system is at its end of life. In order to stay compliant with California state law, the City is also in need of storage to provide access to 24-7-365 audio-video (A/V) footage.

Cost Comparison
Staff research and collected costs from several different camera providers. Below is a detailed cost analysis of each vendor:

Vendo
r
Cost
Type
One-Time
Cost
Per
Camera
Total OneTime Cost
(35 Cameras)
5-Year
Cost Per
Camera
Meraki
Mgmt
Dashbo
ard
(licensin
g)
5-Year
Cost Per
camera
Meraki
Mgmt
Dashbo
ard
Total 35
cameras
1-Year
Cloud
Archive
Cost
5-Year
Cost
Cloud
Archive
Per
Camera
(licensin
g)
5-Year
Cost
Cloud
Archive
Total 35
Cameras
(licensin
g)
Wall
Mounti
ng
Bracke
ts
(35
Camer
as)
Total
FiveYear
Cost
(35
Cameras
)
Meraki
(5-year
retenti
on)
OneTime +
Licenses
$618.80 $21,658.00 $451.21
(includes
prorated
licenses)
$15,792.
35 N/A $3,973.8
6 $139,085
.10
$3,503.
50 $182,273
.29
(includes
tax)
Flock
(1-
year)
Annual
Subscript
ion
N/A N/A $3,000 N/A $105,00
0 N/A $525,000 N/A $525,000
Avigilo
n
(Gayno
r) (1-
OneTime $6,171.94 $215,718.98 N/A N/A $88,062.
70 $440,313
.50
N/A N/A $656,032
.48

year
retenti
on)
Verkad
a
OneTime $4,398–
$5,098
$153,930–
$178,430
N/A N/A N/A $2,699 $94,465 $4,409.
65 $277,304
.65
Key Observations
They following are key observations as a result of the review of the above information:

Meraki:

Total five-year cost includes:
• Hardware (MV93 Outdoor Camera): $618.80 per camera (prices will vary by model but Cisco will maintain our pricing that is locked in), totaling $21,658.20 for 35 cameras. • MV Enterprise License (5 years): $451.21 per camera, totaling $15,792.35 for 35 cameras. • MV 365-Day Cloud Archive License (5 years): $3,973.86 per camera, totaling $139,085.10 for 35 cameras.
• Combined total five-year cost: $182,273.29.
• 1-Year Cost Per Camera: $618.80, including prorated licensing.

Flock:
• Subscription-only model results in recurring costs with no hardware ownership. • Five-year total cost is $525,000, more than 3 times the cost of Meraki.

Avigilon (Gaynor) (1-Year Retention):
• Total first-year cost: $215,718.98 due to high licensing and hardware fees. • Five-year total cost: $656,032.48, more than 3 times the cost of Meraki.

Verkada:
• Cost per camera varies between $4,398 and $5,098, depending on features and storage options. • Unknown Additional Costs: Extended Cloud Backup Licensing is required to achieve 365-day retention.

Verkada is not transparent with its pricing, but 11 licenses per camera to equal 1-year of retention would be necessary, likely increasing the total five-year cost significantly beyond Cisco Meraki. • Lack of pricing transparency makes cost projections unreliable.

Based on this analysis, it is Staff's recommendation for Council to approve the purchase of the Cisco Meraki cameras from Rhino Networks in the amount of $182,273.29.

Please refer to Attachment 1 for a copy of the quote. If approved, the system will provide:

1. Security and Reliability: The Cisco Meraki camera solution offers advanced security features such as end-to-end encryption, role-based access control, and real-time alerting capabilities. These features are

critical to protecting sensitive footage while significantly reducing vulnerabilities inherent in the current onpremises system, which is at the end of its lifecycle. Additionally, the reliability of the Meraki system ensures consistent and uninterrupted coverage, providing peace of mind for public safety.

2. Scalability and Integration: Cisco Meraki provides unmatched scalability to address both current and future needs. Its seamless integration with other Meraki devices already deployed within the City’s IT infrastructure creates a unified management platform. This single dashboard not only streamlines operations but also reduces the administrative burden on IT Staff, allowing for efficient and centralized oversight of all connected devices.

3. Cost Savings and Operational Efficiency: Adopting Cisco Meraki will result in significant cost savings for the City. The solution eliminates reliance on costly third-party support by enabling in-house management through an intuitive interface and access to Cisco’s TAC support. Operational efficiencies include remote monitoring, automated firmware updates, and reduced downtime through proactive detection of hardware and software issues. Additionally, the system’s energy-efficient design contributes to lower power consumption, further enhancing cost savings.

4. Compliance with State Laws: The Cisco Meraki solution ensures full compliance with California state laws governing audio-video media, including strict requirements for data retention, access control, and privacy protections. This compliance mitigates legal risks while positioning the City as a leader in adopting responsible and transparent practices.

5. Enhanced Storage Capabilities: The system’s robust storage capabilities address the City’s growing demands for 24/7 audio-video (A/V) footage retention. With a combination of on-device storage and secure cloud-based options, the solution provides redundancy and eliminates the risk of data loss. These capabilities ensure the City’s ability to meet operational and regulatory requirements.

6. Long-Term Strategic Goals: This project aligns seamlessly with the City’s long-term IT modernization strategy, prioritizing cybersecurity, streamlined operations, and future-ready infrastructure investments.

Additionally, the adoption of Cisco Meraki supports smart city initiatives by offering advanced analytics and integration with other IT devices, laying the groundwork for further technological innovation.

7. In-House Installation and Maintenance: City Staff will take full responsibility for the installation and maintenance of the Cisco Meraki video system. This eliminates the need for outside vendors, significantly reducing additional costs and ensuring that the system is managed by personnel who understand the City’s unique operational requirements. Leveraging the expertise of existing Staff not only enhances cost savings, but also ensures rapid response times and continuity of service.

Given the critical need for replacement, cost savings, operational efficiencies, and transparency in pricing, proceeding with this purchase will address the immediate risk of hardware failures as well as secure a modern, scalable, and cost-effective video solution that meets the City's immediate needs and long-term operational goals. Note, the scalability and modernization of the system will allow for additional cameras and locations to be added as needed.

Staff recommends Council approve the purchase of thirty-five Cisco Meraki cameras from Rhino Networks in the amount of $182,273.29, and corresponding budget amendment.

Recommended Action: Approve the purchase of Cisco Meraki Cameras from Rhino Networks in the Amount of $182,273.29, and corresponding budget amendment.

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 20913900.80100.18433: $0
PROPOSED BUDGET AMOUNT: 20913900.80100.18433: $182,273.29 FINANCING SOURCE: Cost Allocation

REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:

COORDINATED WITH: Myles Fisette, Purchasing Manager; Mary Horger, Financial Services Manager; Dan Buffalo, Finance Director
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

QUOTE
Rhino Networks Quote Number: QN-079410
www.rhinonetworks.com Quote Date: 12/17/2024
Quote Valid Until: 12/24/2024
Bill To: Ship To:

City of Ukiah City of Ukiah
James Brown James Brown
1320 Airport Rd 411 West Clay St
Ukiah, CA 95482 Ukiah, CA 95482
(707) 467-5774 (707) 467-5774
[email protected] [email protected]
SKU Product MSRP Cost Qty Ext. MSRP Ext Cost
LIC-MV-5YR Meraki MV Enterprise License 5YR $1,253.37 $451.21 35 $43,867.95 $15,792.35 LIC-MV-CA365-5Y Meraki MV 365 Day Cloud Archive License 5YR $11,038.50 $3,973.86 35 $386,347.50 $139,085.10 MV73M-HW Meraki MV73M Cloud Managed Outdoor Camera $2,210.00 $618.80 35 $77,350.00 $21,658.00 MA-MNT-MV-48 Meraki Wall Mount Arm Bracket for MV 3rd Generation Cameras $250.25 $100.10 35 $8,758.75 $3,503.50 Notes: Retail Price
MSRP Subtotal: $516,324.20
Discounts based on volume purchase. Tax: $7,646.46
Additional surcharges may apply when using credit card. Shipping: $0.00 Pricing Reflects Wire Transfer / ACH / Company Check. MSRP Total: $523,970.66 For full order details please reference our updated terms and policies. rhinonetworks.com/terms-and-policies Discounted Price
Discounted Subtotal: $180,038.95
Tax: $2,234.34
Shipping: $0.00
DiscountedTotal: $182,273.29
Please remit physical check payments to:

Rhino Networks
4 Long Shoals Rd, Ste B486, Arden, NC 28704
1-855-462-9434
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Agenda Item No: 8.c.

MEETING DATE/TIME: 2/5/2025

ITEM NO: 2025-85

AGENDA SUMMARY REPORT
SUBJECT: Approval of Purchase of One 2025 Ford F-150 Lightning Pro Series Crew Cab for the Amount of $60,964.56, Utilizing Awarded Funds from State Community Development Block Grant #21-CDBG-NH-20004, and Approval of Corresponding Budget Amendment.

DEPARTMENT: Community
Development PREPARED BY: Myles Fisette, Purchasing Manager, Craig Schlatter, Community Development Director PRESENTER: Consent Calendar
ATTACHMENTS:

1. SA No. 21-CDBG-NH-20004 full

2. Amendment- 21-CDBG-NH-20004

3. Bid Tabulation RFB E41054

4. Madera Ford Bid RFB E41054
Summary: Council will consider approving the purchase of one 2025 Ford F-150 Lightning Pro Series Crew Cab for the amount of $60,964.56, utilizing awarded funds from State Community Development Block Grant #21-CDBG-NH-20004, and approval of corresponding budget amendment.

Background: On April 7, 2021, Council adopted Resolution No. 2021-12, authorizing the submittal of an application to the California Department of Housing and Community Development (HCD)'s Community Development Block Grant (CDBG) program for the funding of two activities - $500,000 for a housing rehabilitation program and $500,000 for a code enforcement program. The City was awarded the $1 million CDBG grant on September 1, 2022, and on September 9, 2022, Standard Agreement #21-CDBG-NH-20004 (Attachment 1) was executed between the City and the State.

Proposed within the City's original application for the code enforcement program was to fully restore code enforcement services and to stand up a proactive code enforcement division within the Community Development Department. Towards this goal, funding was expected to primarily be used for the filling of a code enforcement inspector position, as well as training for existing and new Staff and the creation of new uniform code enforcement procedures. Much of this has been accomplished in the last two and a half years, and the new Code Enforcement Division is gradually expanding services to target specific priorities such as the new vacant and abandoned properties ordinance.

For the last two years, the Code Enforcement Division has been using an older small pickup truck to investigate code compliance issues. Due to its age, the truck is facing increased maintenance issues. Being gasoline-powered with frequent stops and starts and idling throughout the City, Staff has also had concerns about the longer term use of this vehicle and its carbon footprint. Due to these concerns, Staff requested an amendment to Standard Agreement #21-CDBG-NH-20004 for the purchase of a new Ford F-150 Lightning (electric) vehicle, and this amendment was granted by HCD on November 4, 2024 (Attachment 2).

Purchase of a new electric vehicle for the Code Enforcement Division also advances and is consistent with a Goal and Policy within the City's General Plan, Environment and Sustainability Element, as noted below.

Goal ENV: To improve air quality to the benefit of public health, welfare, and reduce air quality impacts with

adverse effects on residents’ health and wellbeing.

Policy ENV-7.7, City Vehicle and Equipment Fleet: The City shall continue to purchase low-emission vehicles and use clean alternative fuels as part of their fleet. When possible, the City will replace gas and hybrid vehicles with electric vehicles.

Discussion: With the awarded funding approved by the State for the vehicle purchase, Staff sent out a Request for Bid on January 2, 2025. Three (3) bids were received (Attachment 3). Madera Ford was the lowest responsible bidder with a total bid amount of $60,964.56 (Attachment 4).

Staff requests Council approve the purchase of one Ford F-150 Lightning Pro Series Crew Cab for the amount of $60,964.56, awarding the bid to Madera Ford, and utilizing awarded funds through State CDBG Grant #21- CDBG-NH-20004.

Recommended Action: Approve purchase of one 2025 Ford F-150 Lightning Pro Series Crew Cab for the amount of $60,964.56, utilizing awarded funds from State Community Development Block Grant #21-CDBGNH-20004, and approve corresponding budget amendment.

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 10023200.80100.18384: $0
PROPOSED BUDGET AMOUNT: 10023200.80100.18384: $60,964.56 FINANCING SOURCE: Community Development Block Grant standard agreement 21-CDBG-NH-20004 (pc 18384)
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Matt Keizer, Chief Code Enforcement Officer; Dave Kirch, Fleet & Facilities Maintenance Manager; Mary Horger, Financial Services Manager STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): 2a – Transformation of the fleet; 2c – Encourage clean vehicles when active transportation is not feasible.

GENERAL PLAN ELEMENTS (GP): A5 - Environment and Sustainability Element, Policy ENV-7.7: City Vehicle and Equipment Fleet.

ATTACHMENT 1

Synthia Rhinehart
9/9/2022

City of Ukiah
21-CDBG-NH-20004

EXHIBIT A
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022

AUTHORITY, PURPOSE AND SCOPE OF WORK

1. Authority & Purpose
This Standard Agreement (hereinafter "Agreement") will provide official notification of the conditional reservation of funds under the State of California's administration of the federal Community Development Block Grant Program for non-entitlement jurisdictions (hereinafter, "CDBG" or the “Program") by the Department of Housing and Community Development (hereinafter the "Department") pursuant to the provisions of 42 U.S. Code (U.S.C.) 5301, et seq., 24 Code of Federal Regulations (CFR) Part 570, Subpart l , California Health and Safety Code Section 50825, et seq., and the California State CDBG Program Guidelines in effect as of October 15, 2019, all as may be amended from time to time. The Program is listed in the Catalog of Federal Domestic Assistance as 14.228 - CDBG -Community Development Block Grant Program. In accepting this conditional reservation of funds by executing this Agreement, the Grantee agrees to comply with the terms and conditions of this Agreement, the Notice of Funding Availability (NOFA) under which the Grantee applied, as identified in this document footer, the representations contained in the Grantee's application (the "Application") for this funding allocation, which is incorporated herein by reference and is included as a summary in Exhibit E, and the requirements of the authorities cited above. For activities funded outside of a NOFA, including activities funded through Program Income, and activities funded through Urgent Need, the Grantee agrees to comply with the terms and conditions of this Agreement, the representations contained in the Grantee’s Application for activity funding, which is incorporated herein by reference and is included as a summary in Exhibit E, and the requirements of the authorities cited above. Any changes made to the submitted and awarded Application after this Agreement is executed must receive prior written approval from the Department. For purposes of this Agreement, use of the term "Grantee" shall be a reference to "Contractor".

2. Scope of Work
A. The Grantee shall perform the funded activities described in the Scope of Work (Work), including applicable National Objectives as represented in Exhibit E Sections I through IV, and the Application which is on file with the Department, and which is incorporated herein by reference. All written materials or alterations submitted as addenda to the original Application, and which are approved in writing by the Department are hereby incorporated as part of the Application. The Department reserves the right to require the Grantee to modify any or all parts of the Application in order to comply with CDBG requirements. The Department

City of Ukiah
21-CDBG-NH-20004

EXHIBIT A
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
reserves the right to monitor all Work to be performed by the Grantee, its contractors, and subgrantees in relation to this Agreement. Any proposed revision to the Scope of Work must be submitted in writing for review and approval by the Department and may require an amendment to this Agreement.

Approval shall not be presumed unless such approval is made by the Department in writing.

B. For the purposes of performing the Scope of Work, the Department agrees to provide the amount(s) identified in Exhibit B, and as detailed in Exhibit E, Section V, Budget Worksheet. Unless amended in writing, the Department shall not be liable for any costs in excess of the total approved budget. The Department shall not, under any conditions, be liable for any unauthorized or ineligible costs or activities.

C. Except for General Program Administration, grant activity(ies) must meet one of the following three CDBG National Objectives:
1) Benefit to Low/Moderate Income Persons or Households, 2) Urgent Need, or
3) Elimination of Slums or Blight as defined in 24 CFR 570.483.

3. Effective Date and Commencement of Work
A. This Agreement is effective upon approval by the Department as evidenced by the Department representative’s signature on page one of the fully executed Standard Agreement, STD 213.

B. The CDBG Grantee agrees that no Work toward the implementation of the project activity or program activity, as identified in Exhibit E, Section I through V, shall commence without prior written authorization from the Department prior to the execution of this Agreement by the Department.

4. Term of Agreement and Performance Milestones
A. Term of Agreement: With the exception of the Grant Closing Requirements set forth in Exhibit B, Section 6, the Grantee shall complete the grant activity and/or activities on or before 36 months (three (3) years) from the Department’s execution date identified on the STD 213 of this Standard Agreement. Any

City of Ukiah
21-CDBG-NH-20004

EXHIBIT A
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
extensions beyond the 36 months will require the Department’s approval and a contract amendment.

B. Expenditure Deadline: All Program funds shall be expended no later than 36 months (three (3) years) from the final Department execution date of this Agreement as identified on the STD 213. All requests for funds must be submitted prior to the Expenditure Deadline.
1) Reporting Deadlines:
a) All activities except activities in support of new housing construction and activities in support of economic development must report final beneficiaries no later than thirty (30) days after the expiration of the Expenditure Deadline, unless otherwise indicated and explained in Exhibit E. Extensions for final reporting must be approved in writing by the Department.
b) For activities in support of new housing construction and economic development where housing units or jobs are dependent on off-site infrastructure development, the activity shall have an extended reporting term of two years (24 months) from the expenditure deadline to complete reporting of units constructed and occupied or jobs created or retained. Activities that do not meet the reporting deadline will be deemed ineligible and the Grantee will be required to repay all grant funds expended on the activity.

C. Milestones: Grantee shall timely adhere to project milestones as established in Exhibit E, Section V.
1) Failure to Meet Milestones:
a) Failure to meet the first milestone identified in Exhibit E, Section V, is a material breach and will result in a for-cause termination of this Agreement. All funds, including program income, reimbursed for this activity prior to the termination shall be returned to the Department no less than thirty (30) days from the written notification of termination.
b) Failure to meet any given subsequent milestones identified in Exhibit E, Section V, may result in loss of program eligibility and will

City of Ukiah
21-CDBG-NH-20004

EXHIBIT A
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
restrict the Grantee from applying for additional CDBG funding until the activity is corrected and put back on schedule, or the activity is completed, or the activity is canceled.
2) Any milestone or deadline except the first milestone, the final activity report milestone, and the expenditure deadline may be revised administratively with the approval of the Department without incurring penalty, provided the revision request is received in advance of the original milestone due date.

D. Scope of Work Revisions and Amendments
1) Contract Revisions: Adjustments to the Scope of Work that do not require:
a) An increase or reduction of activity scope, a change in National Objective, or
b) A change in the type of beneficiaries assisted may be completed as a Contract Revision. Contract Revisions must be approved by the Department prior to implementation. If approved, contract revisions shall automatically be deemed a part of, and incorporated into, this Agreement. Approval shall be provided either through the online grant management system, or in writing, as appropriate. 2) Contract Revisions shall include but not be limited to:
a) Adjustments that:
i. Itemize the scope of work
ii. Revise milestone deadlines, except for first and last milestones; and/or
iii. Change the scope of work in a manner that does not change the overall budget, National Objective, or change type or reduce count of estimated beneficiaries.
b) Adjustments that increase the estimated number of beneficiaries without increasing or decreasing the scope of work and without changing the overall budget.

City of Ukiah
21-CDBG-NH-20004

EXHIBIT A
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
3) Contract Amendments: Adjustments to the Scope of Work that:
a) Require an increase or a reduced scope of work;
b) That change the National Objective, or
c) Change the type or reduces the number of beneficiaries assisted shall require a Contract Amendment. Contract Amendments must be fully executed by both the Grantee and the Department prior to implementation. Adjustments may not be implemented prior to execution unless the Department has provided written notice authorizing the Grantee to proceed.
4) Contract Amendments shall include but not be limited to:
a) Adjustments that:
b) Add scope beyond what was included in the original application; c) Reduce scope such that the activity is materially different from the original application, or
d) Reduce estimated beneficiary counts.
e) Adjustments that change the scope in a manner that requires a change to awarded activity budget, including adding funds from other State CDBG funded activities, adding Program Income, and reducing funds from either State CDBG awarded funds or Program Income.
5) HUD Matrix Codes: If HUD changes an activity matrix code(s) or if there is an error in recording the activity code, the Grantee shall be notified in writing and the correction shall not require an amendment to this Agreement.

E. State CDBG Program Contract Management
1) Department Contract Manager: For purposes of this Agreement, the State CDBG Program Contract Manager for the Department is the Program Manager of the State CDBG Program in the Division of Federal Financial Assistance, or such person’s designee. Written communication regarding this Agreement shall be directed to the State CDBG Program Contract

City of Ukiah
21-CDBG-NH-20004

EXHIBIT A
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
Manager at the following address*:

State CDBG Program Contract Manager
Division of Federal Financial Assistance
Department of Housing and Community Development
P.O. Box 952054
Sacramento, California 94252-2054
Ph: (916) 263-2711
Email: [email protected]
*Due to the emergency telework policy in place for the State of California communications should be done electronically to ensure timely response. 2) Contract Management: Day-to-day administration of this Agreement shall take place through the online grant management system, including but not limited to:
a) Financial Reports (Funds Requests);
b) Activity Reports;
c) Semi-Annual Reports;
d) Annual Reports;
e) Submittal of any and all requested supporting documentation; f) Standard Agreement Revisions (non-material contract changes); and,
g) Standard Agreement Amendments (material contract changes). 3) Grantee Contract Administrator: The Grantee's Contract Administrator (must be a Grantee employee) is identified in Exhibit E, Profile. Unless otherwise informed, any notice, report, or other communication required by this Agreement shall be directed to the Grantee’s Contract Administrator at the contact information identified in Exhibit E, Profile.

Written communication shall be directed to the Grantee’s Contract Administrator as identified in the Grantee Profile as referenced in Exhibit E.

City of Ukiah
21-CDBG-NH-20004

EXHIBIT A
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
4) Capacity to Contract: Contractor has the capacity and authority to fulfill the obligations required of it hereunder and nothing prohibits or restricts the right or ability of Contractor to carry out the terms hereof. 5) Authority to Execute: Each person executing this Agreement represents and warrants to the Department that he or she is duly authorized to execute and deliver this Agreement on behalf of the Contractor, and that such authority is evidenced by a binding authorization. The person executing this Agreement, and the Contractor, acknowledge that the Department is materially relying upon the foregoing representation and warranty in agreeing to enter into this Agreement. In the event of a defect in any resolution submitted to the Department in connection herewith, then this provision shall be deemed satisfactory and admissible evidence of the authority of the signer to bind Contractor to this Agreement and Contractor shall remain fully bound to the terms hereof. In the event the Department determines in its sole discretion that a resolution submitted by the Contractor is deficient in any way, then within thirty (30) days of the Department’s request, Contractor shall resubmit a new resolution which is satisfactory to the Department. Failure by the Contractor to timely provide such resolution to the Department shall constitute a default under this Agreement.

City of Ukiah
21-CDBG-NH-20004

EXHIBIT B
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Budget
A. Budget Detail: The activity shall follow the budget as detailed in Exhibit E, Section V.

B. Program Income: All Program Income is state administered CDBG funding and is subject to the same federal requirements for financial administration as open grant awards. Program Income, including both cash-on-hand and future projected receipts, if identified as a funding source for any given activity, must be included in the activity budget and must be substantially expended prior to drawing grant award funds. Program Income must be identified separately from grant funds in the activity budget and must be broken out into activity and general administration funding, as applicable. The Department will not encumber locally administered Program Income against NOFA grant funds in the state’s accounting system. Only new grant awards made under a NOFA or in conjunction with an Urgent Need application will be encumbered in the state’s accounting system.

Funding in this Agreement may include either or both:
1) the total new grant award from the NOFA to be encumbered by the Department from grand funds,
2) total locally held Program Income to be included in the activity budget but that will not be encumbered by the Department. This Agreement is for the sum total of funds to be used in the activity including grant funds and Program Income, as applicable. Program Income receipts must be reported no less than quarterly.

C. Other Non-State CDBG Funding Sources: The Grantee shall report on the value of other contributions included as leverage for each activity via the Financial Reports required for such activity. The Financial Reports shall be accessed through the online grant management system and are the reports which convey the information needed to complete financial transactions in HUD’s

City of Ukiah
21-CDBG-NH-20004

EXHIBIT B
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
Integrated Disbursement and Information System (IDIS).

2. Availability of Funds
The Department’s provision of funding to Grantee pursuant to this Agreement is contingent on the continued availability of CDBG funds and continued federal authorization for CDBG activities, as well as the conditions set forth in Exhibit D, Section

33. The Department’s provision of funding is subject to amendment or termination due to lack of funds or authorization. This Agreement is subject to written modification or termination as necessary by the Department in accordance with requirements contained in any future state or federal legislation and/or state or federal regulations. All other modifications must be in written form and approved by both parties.

3. Eligible Costs
A. No activity costs may be incurred, or funds reimbursed until the Grantee has documented compliance with the applicable National Environmental Protection Act (NEPA) requirements established in 24 CFR 50, 24 CFR 58, and 42 USC 4321, et seq.

B. Allowable Costs: Allowable costs shall mean those necessary and proper costs under 2 CFR 200.400 through 475, and as identified in the Grantee’s application and as detailed in Exhibit E, Section VI, and as approved by the Department unless any or all such costs are disallowed by the State of California or HUD.

Allowable costs include necessary and proper activity and administration costs incurred prior to the execution of this Agreement. All costs incurred prior to the execution of this Agreement must be eligible to be considered allowable and suitable for reimbursement. Eligible costs must, at a minimum, be costs incurred according to the procurement requirements of 2 CFR 200.317, et seq. and be costs required for the activity in this Agreement to meet a National Objective.

C. Priority of Funds: The Grantee agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available. To the extent available, the Grantee must disburse funds available from locally held funding CDBG grant resources such as, but not limited to Program Income,

City of Ukiah
21-CDBG-NH-20004

EXHIBIT B
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
rebates, refunds, contract settlements, audit recoveries, and interest earned on such funds before requesting additional cash payments from the grant award.

D. Withholding Funds: The Department reserves the right to withhold payments pending timely delivery of program reports or documents as may be required under this Agreement. Payments are contingent upon the Grantee's financial management system meeting the requirements of 2 CFR 200.302, and the internal control requirements of 2 CFR 200.303. Payment may be suspended or terminated, in whole or in part, by the Department in its sole discretion in the event of a default by Grantee.

E. Disencumbering Funds: The Grantee agrees that funds determined by the Department to be surplus upon completion of the activity, or that have not been spent prior to the Expenditure Deadline will be subject to disencumbrance by the Department.

F. Indirect Costs: If Grantee wishes to charge for indirect costs, the Grantee must develop an indirect cost allocation plan for determining the appropriate CDBG share of such indirect costs and submit such plan to the Department for approval prior to submission of requests for any payments for the indirect cost expenditures.

G. Pre-Agreement Costs: Pre-Agreement Costs are eligible costs incurred prior to the award of funds as defined in Exhibit D, Section 1. Eligible Pre-Agreement costs as identified in Exhibit E, Section VI, Project Budget, may only be reimbursed upon the full execution of this Agreement and verification that the costs meet all eligibility criteria. Pre-Agreement costs may include both activity delivery and general program administration.

The Grantee agrees that any Pre-Agreement costs not previously identified in Exhibit E, Section V, Project Budget, will not be paid with CDBG funds.

4. Method of Payment
The Department will not authorize payments unless it has determined the costs incurred are in compliance with the terms of this Agreement. Funds requested through the

City of Ukiah
21-CDBG-NH-20004

EXHIBIT B
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
Financial Reports must be for a minimum of $1000.00 and be in whole dollar amounts, with the exception of the final funds request, which must be marked “Final”. Payments will be issued to the agency identified on the Taxpayer Identification Form (TIN) provided by the Grantee to the Department.

A. Reimbursements: The Department will reimburse the Grantee its allowable costs for the services identified in this Agreement in Exhibit E, Section V, upon presentation of invoices which Grantee certified are true and correct copies of payments due on behalf of the Grantee for the activity covered by this Agreement and made in accordance and compliance with Exhibit A, Scope of Work. The Grantee may not request reimbursements under this Agreement until the funds are needed for payment of eligible costs. The amount of each request must be limited to the amount documented as having been incurred. 1) To receive reimbursement for grant activities, including reimbursement for eligible Pre-Agreement costs, the Grantee must submit all Department required forms according to the applicable deadlines. Financial Reports and Activity Reports are due no less than quarterly, within 15 days of the end of the quarter. Financial Reports and Activity Reports may be submitted more frequently at the Grantee’s discretion. Financial Reports shall include the level of documentation specified by the Department, including proof of expenditure, and proof of cost eligibility. Grantees must submit documentation supporting cost amounts and cost eligibility with each funds request as part of the Financial Report.
2) Grantees shall submit Financial Reports (funds requests) no less than quarterly. If no funds have been expended, the Grantee shall provide a detailed description of work completed and an explanation of why no funds have been expended, and when anticipated date when funds will next be requested
B. Advances: The Grantee must receive prior written approval from the Department before submitting an advance request. All advances are subject to the Department’s consent, which may be given or withheld on its sole discretion. No advances will be issued prior to full Agreement execution.

City of Ukiah
21-CDBG-NH-20004

EXHIBIT B
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
C. Final Payment Requests:
1) Grantees on the Reimbursement Payment System: All requests for final reimbursement must be submitted before the Expenditure Deadline referenced in Exhibit A, Section 4 of this Agreement.
2) Grantees on the Advance Payment System: The last advance payment must be submitted to the Department no later than sixty (60) days prior to the Expenditure Deadline of this Agreement.
3) Return of Unexpended Funds: All funds received by the Grantee but not expended by the Expenditure Deadline must be accounted for and returned to the Department within thirty (30) days after the Expenditure Deadline. Funds shall be returned in accordance with the current State CDBG Grants Management Manual. All returned funds will be disencumbered.
4) All Funds Not Previously Requested: If the final funds disbursement request for costs expended during the term of this Agreement has not been received by the Department before the Expenditure Deadline, and the Grantee has not requested an extension per Exhibit A Section 4, (Term of Agreement and Performance Milestones), the Department may disencumber any funds remaining and grant funds will no longer be available for the Grantee.

5. Budget Revisions and Amendments
Budget line-item adjustments may be made in accordance with the following:

A. Budget Revisions: Adjustments to the Budget that do not require an increase or reduction of total activity budget, a change in National Objective, or a change in the type or a reduction in number of beneficiaries assisted may be completed as a Budget Revision. Budget Revisions shall include but not be limited to:
1) Adjustments that reallocate funds between budget line items, including between General Administration funding, activity funding, and Program Income resources, including both Program Income cash on hand, and Program Income projected receipts, but that otherwise does not change the overall budget total, the scope of work, the National Objective, and

City of Ukiah
21-CDBG-NH-20004

EXHIBIT B
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
type and count of estimated beneficiaries. Reallocations involving General Administration funding are subject to applicable General Administration caps identified in the Notice of Funding Availability.
2) Adjustments that increase or decrease the detail included in the submitted lined item budgets, including adding and removing budget line items, without increasing or decreasing the scope of work and without changing the overall budget.

Budget Revisions must be approved by the Department prior to implementation.

Approval shall be provided either through the online grant management system, or in writing, as appropriate. If approved, Budget Revisions shall automatically be deemed a part of, and incorporated into, this Agreement.

B. Budget Amendments: Adjustments to the Budget that result in an increased or a reduced total activity budget shall require a Contract Amendment. Contract Amendments must be fully executed by both the Grantee and the Department prior to implementation. Adjustments may not be implemented prior to execution unless the Department has provided written notice authorizing the Grantee to proceed.

6. Grant Closing Requirements
A. Expenditure Deadline:
1) All Program funds shall be expended no later than the Expenditure Deadline as defined in Exhibit A, Section 4. All requests for funds must be submitted prior to the Expenditure Deadline.
2) The Final Financial Report for the activity must be marked final and submitted before the Expenditure Deadline. Financial Reports submitted after the Expenditure Deadline will not be eligible for reimbursement.

Closeout Procedure: The Grantee must submit the following at the completion of the activity:

I. A Final Activity Report that includes all required reporting data for the activity;
II. A filed Notice of Completion (if applicable);

City of Ukiah
21-CDBG-NH-20004

EXHIBIT B
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
III. Evidence, satisfactory to the Department, of compliance with any and all other Special Conditions of this Agreement as set forth in Exhibit E hereto; and,
IV. Pursuant to the Citizen Participation Requirements for the State’s Annually Appropriated Federal Programs, Plans and Reports and the federal regulations at 24 CFR 570.486(a)(5), proof of publication of public hearing/meeting held during or at completion of the CDBG funded activity in which the Grantee describes the accomplishments of the activity and confirms that the activity is complete.

If the Grantee identified an extended reporting period will be required to meet the National Objective for the activity in the Application, the above closeout requirements shall be submitted upon the completion of the activity, or within twenty-four (24) months after the Expiration Deadline, whichever comes first. If no extended reporting period is required, the above closeout requirements shall be submitted within thirty (30) days after the Agreement's Expenditure Deadline.

Upon receipt of the above documentation, the Department will close out this Agreement and finalize the activity in IDIS for final reporting to HUD.

B. Ongoing Reporting: Grants that have been closed may, as applicable, have continued reporting requirements, including Program Income reporting, performance reporting, beneficiary reporting, asset reporting, and other federally required reports as identified in Exhibit D, Section 22.

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022

CDBG PROGRAM TERMS AND CONDITIONS
Federal Grant Identification
HUD Grant No.: B-21-DC-06-0001
CFDA Number: 14.228
Date HUD Grant Agreement Signed: 09/03/2021
2020-2021 Annual Action Plan January 2021 Substantial Amendment

1. Definitions
A. "Activity" means one of the following HUD eligible activities as per 42 U.S.C. 5305.
1) Acquisition (§ 5305 (a)(1))
2) Public Improvements (§ 5305 (a)(2))
3) Public Facilities (§ 5305 (a)(2) and (5))
4) Code Enforcement (§ 5305 (a)(3))
5) Housing Rehabilitation (§ 5305 (a)(4))
6) Public Services (§ 5305 (a)(8))
7) Planning and Technical Assistance (Section 105(a)(12), (14) and (19) 8) Business Financial Assistance (§ 5305 (a)(17))
9) Microenterprise Assistance (§ 5305 (a)(22))
10) Homeownership (§ 5305 (a)(24))
B. “Activity Budget” means the budget included in Exhibit E, Section VI, Project Budget, as referenced by Exhibit B, Budget Detail, and Payment Provisions.

C. "Activity Delivery" (AD) means any reasonable and necessary costs that are not directly related to labor and/or direct construction and/or direct activity implementation costs. The Grantee may expend up to the indicated AD as identified the NOFA that is associated with this Agreement or any relevant CDBG Management Memo. CDBG funds for AD cannot be drawn down unless CDBG

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
activity costs have previously been drawn down or are being drawn down on the same funds request.

D. “Activity Reports” are the activity reports that must be submitted at least quarterly that describe program or project progress and/or beneficiaries served during a given reporting period.

E. “Department” means the California Department of Housing and Community Development.

F. "Funds Request" is also identified as a Financial Report and refers to the forms and processes required to request the drawdown of CDBG funds. Funds disbursements must be completed no less than quarterly for each open activity, including Program Income funded activities.

G. "General Administration" refers to eligible administrative expenses as provided in 42 U.S.C. 5305(a)(13).

H. “Grantee” means the jurisdiction that applied for CDBG funding and has legal authority to sign this Agreement and commit to compliance with all federal requirements regarding the administration of federal funds, as identified in 2 CFR 200.

I. “Pre-Agreement Costs” are pre-award costs as defined at 2 CFR 200.458 and 24 CFR 570.489(p) and are costs that are eligible per 2 CFR 200.400 et.seq. that have been itemized on the approved activity budget as identified in Exhibit E, Section VI, Project Budget, as referenced by Exhibit B, Budget Detail and Payment Provisions.

J. "Program" means an eligible activity that provides direct assistance to eligible participants within a defined service area. Programs include public services, housing assistance to households, and instances where an eligible person, household, or area is directly assisted with a unit of service.

K. “Program Guidelines” means the CDBG Program Guidelines adopted in October 2019 that replaced the California state regulations regarding the operation of the State CDBG program, as per Health and Safety Code 50826.1(a) that states that the regulations are repealed upon adoption of guidelines.

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
L. “Program Income”, as defined in 24 CFR 570.489(e), means gross income received by the Grantee that is directly generated from the use of CDBG funds.

When such income is generated by an activity that is only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used.

M. "Project" means eligible capital improvements to public facilities, infrastructure, assets, and right-of-way. Projects may also include eligible capital improvements to privately owned facilities, infrastructure, and assets that serve the public or that provide a public good, including shelters, community-based facilities, and utilities.

2. Eligible Activities
Grantee will only use funds under this Agreement for the activity identified in Exhibit E.

All activities must be eligible CDBG activities as authorized under 42 U.S.C. 5305 and 24 CFR 570.482.

3. National Objectives
Grantee will only use funds in support of the National Objective identified in in Section I of Exhibit E. All CDBG funded grant activities must meet a National Objective as defined in 42 U.S.C. 5304(b)(3), as amended, and 24 CFR Part 570.483.

Real Property acquired in whole or in part with CDBG funds must be used to meet the same National Objective for which it was purchased for no less than five years from the date of acquisition. The Department may require a Use Restriction Agreement be recorded against real property acquired or improved in whole or in part with CDBG funds.

4. Termination and Remedies for Noncompliance
Awards as secured by this Agreement may be terminated by the Department in whole or in part as per federal regulation at 2 CFR 200.339. All terminations shall include written notification setting forth the reason(s) for such termination, the effective date, and the portion to be terminated in the case of partial terminations and will follow termination notification requirements identified in 2 CFR 200.340.

A. Termination without Cause: Agreements may be terminated without cause in

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
whole or in part by the Department only with the consent of the Grantee. In the case of a whole agreement termination, the two parties shall agree upon termination conditions, including the effective date. In the case of partial termination, the two parties shall agree upon termination conditions, including the portion to be terminated and the effective date.

B. Noncompliance and Termination with Cause: The Department may terminate this Agreement for Grantee’s failure to comply with the terms and conditions of this Agreement. Terminations for material failure to comply with the Agreement terms and conditions must be reported by the Department to the appropriate federal program integrity and performance system accessible through the System for Award Management (SAM) as per 2 CFR 200.339(b).
1) The Department may initiate remedies for noncompliance as identified in 2 CFR 200.338 at any time it has been determined that the Grantee is no longer meeting the terms and conditions of this Agreement. Remedies for noncompliance may be required in addition to, in lieu of, or prior to termination.
2) Prior to terminating this Agreement for cause or noncompliance, the Department shall submit written notice specifying noncompliance and/or specifying the event or events that if not cured would constitute an event of default. The Department’s written notice shall identify remedies for cure.

Grantee shall have thirty (30) calendar days from receipt of notice to fully cure. This period may be extended at the Department’s discretion for a reasonable period of time if the Grantee is acting in good faith to cure the noncompliance or cause. Any extension of the cure period must be communicated in writing by the Department.
3) The Department’s remedies for Grantee’s noncompliance with a federal statute or regulation, a state statute or regulation, an assurance, in a State plan or application, a notice of award, or elsewhere may include, as appropriate:
a) Temporarily withhold cash payments pending correction of the deficiency by the Grantee.
b) Disallow (that is, deny both use of funds and matching credit for) all or part of the cost of the activity or action not in compliance.

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
c) Wholly or partly suspend or terminate the current award for the Grantee’s program or project, as applicable.
d) Withhold further and/or future awards of CDBG funds. e) Request that HUD initiate federal suspension debarment proceedings.
f) Take other remedies that may be legally available, including, but not limited to:
(g) In the case of costs incurred without meeting a National Objective, require repayment of all funds reimbursed, including General Administration, Activity Delivery, and any and all Program Income, as appropriate.
4) In taking an action to remedy noncompliance, the Department will provide the Grantee an opportunity for such hearing, appeal, or other administrative proceeding to which the Grantee is entitled under any statute or regulation applicable to the action involved as per 2 CFR 200.341.

C. Effects of Suspension and Termination: Grantee costs resulting from obligations incurred by the Grantee or any of the Grantee’s contractors, subrecipients, or subgrantees during a suspension or after termination of an Agreement are not allowable unless otherwise authorized by the Department in written notice or as allowable in 2 CFR 200.342. Termination and remedies for noncompliance identified in this Section do not preclude a Grantee or any of the Grantee’s contractors, subrecipients, or subgrantees from being subject to nonprocurement debarment and suspension requirements at 2 CFR 2424. CDBG funds may not be provided to excluded or disqualified persons pursuant to 24 CFR 570.489(l).

D. Remedies: All remedies of the Department hereunder are cumulative and not exclusive.

5. Severability
A. If any provision of this Agreement, or an underlying obligation, is held invalid by a court of competent jurisdiction, such invalidity, at the sole discretion of the

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
Department, shall not affect any other provisions of this Agreement and the remainder of this Agreement shall remain in full force and effect. Therefore, the provisions of this Agreement are, and shall be, deemed severable.

B. The Grantee shall notify the Department immediately of any claim or action undertaken by or against it which affects or may affect this Agreement or the Department and shall take such action with respect to the claim or action as is consistent with the terms of this Agreement and the interests of the Department.

6. Waivers
No waiver or any breach of this Agreement shall be held to be a waiver of any prior or subsequent breach. The failure of the Department to enforce, at any time, the provisions of this Agreement or to require, at any time, performance by the Grantee of these provisions shall in no way be construed to be a waiver of such provisions nor to affect the validity of this Agreement or the right of the Department to enforce these provisions.

7. Uniform Administrative Requirements
The Grantee, its agencies or instrumentalities, and Subgrantees shall comply with the policies, guidelines and Administrative Requirements of 2 CFR Part 200 et seq., as applicable, as they relate to the cost principles, audit requirements, acceptance and use of federal funds.

A. Single Audit Compliance: Funds will not be disbursed to any Grantee identified by the State Controller's Office (SCO) as non-compliant with the Federal Single Audit Act, as described in the Uniform Administrative Requirements, Cost Principles, And Audit Requirements for Federal Awards at 2 CFR 200 Sub-Part F. No funds may be disbursed until compliance with the Uniform Administrative Requirements is demonstrated to the satisfaction of the Department.

B. Accounting Standards: Grantee agrees to comply with, and administer the activity in conformance with, 2 CFR Part 200.300 et seq, and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred.

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
C. Suspension and Debarment: By executing this Agreement, Grantee verifies and affirms that it has not been suspended or debarred from participating in or receiving federal government contracts, subcontracts, loans, grants or other assistance programs.

8. Compliance with State and Federal Laws and Regulations A. Grantee, its agencies or instrumentalities, contractors, sub-grantees, and subrecipients shall comply with all local, state, and federal laws, statutes, and regulations, as well as policies and guidelines established by the Department for the administration of the CDBG program.

B. Grantee shall comply with the requirements of the Housing and Community Development act of 1974 (HCDA) as amended and codified at Title 42 United States Code (U.S.C.) §5301 et. seq., and Subpart 1 of the Federal CDBG Regulations, found at Title 24 Code of Federal Regulations (CFR) 570.480 et seq., the Housing and Urban Development (HUD) regulations concerning State administered Community Development Block Grants, 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Final Guidance, as adopted by HUD at 2 CFR 200, and all federal regulations and policies issued pursuant to these regulations. The Grantee further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

9. Affirmatively Furthering Fair Housing
Grantee shall affirmatively further fair housing, in accordance with the Civil Rights Act of 1964 (42 U.S.C 2000a, et seq.), and the Fair Housing Act (42 U.S.C. 3601, et seq.), according to 42 U.S.C. 5306, et seq. and in compliance with California statute (Gov.

Code sections 65583, et seq.). Grantee shall comply with the Fair Housing Amendment Act of 1988 (Public Law 100-430).

10. Equal Opportunity Requirements and Responsibilities Grantee agrees that it undertakes hereby the same obligations to the Department that the Department has undertaken to HUD pursuant to the Department’s CDBG certifications. The obligations undertaken by Grantee include, but are not limited to, the obligation to comply with all applicable federal laws and regulations described in Subpart K of 24 CFR Part 570 and specifically with each of the following:

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
A. The Housing and Community Development Act of 1974 (Public Law 93-383) that authorized the CDBG program, as amended, and legislative changes contained in the Housing and Urban-Rural Recovery Act of 1983 that authorized the state administered CDBG program for non-entitlement communities, and the Architectural Barriers Act of 1968 (42 U.S.C. Section 4151) that requires publicly funded facilities be accessible to the public;
B. Title VI of the Civil Rights Act of 1964 (Public Law 88-352) prohibiting discrimination based on protected class, as amended, Title VIII of the Civil Rights Act of 1968 (Public Law 90-284) prohibiting discrimination in housing, as amended; the Civil Rights Restoration Act of 1987 (Public Law 100-259) requiring expanded compliance with civil rights laws for jurisdictions receiving federal funding; Section 104(d) regarding relocation and displacement and Section 109 of Title 1 of the Housing and Community Development Act of 1974 prohibiting discrimination in CDBG funded programs, as amended; Section 504 of the Rehabilitation Act of 1973 prohibiting recipients of federal funds from discrimination against persons with disability; the Americans With Disabilities Act of 1990 prohibiting all public discrimination against persons with disabilities; the Age Discrimination Act of 1975 prohibiting age-based discrimination in federally funded activities; Executive Order 11063 prohibiting discrimination in disposition of properties owned or financed with federal funds, as amended by Executive Order 12259; and Executive Order 11246 regarding fair employment, as amended by Executive Orders 11375, 11478 and 12086; and HUD regulations heretofore issued or to be issued to implement these authorities relating to civil rights;
C. The Equal Employment Opportunity Act of 1972 that created the Equal Employment Opportunity Commission, Equal Employment Opportunity and Affirmative Action requirement (EEO/AA); Grantee shall, in all solicitations or advertisements for employees placed by or on behalf of the Grantee, state that it is an Equal Opportunity or Affirmative Action employer.

11. Relocation, Displacement, and Acquisition
Grantee shall comply with the provisions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, in 24 CFR Part 42, 49 CFR Part 24, and 42 U.S. §5304(d) as they apply to the performance of this Agreement. Grantee agrees to comply with 24 CFR 570.606 relating to the acquisition and disposition of all

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
real property utilizing grant funds and to the displacement of persons, businesses, nonprofit organizations and farms occurring as a direct result of any acquisition of real property utilizing grant funds.

12. The Training, Employment, and Contracting Opportunities for Business and Lower Income Persons Assurance of Compliance (Section 3):

The Grantee and any of its Subrecipients and/or Contractors shall comply with Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u), and implementing regulation at 24 CFR, Part 75. The responsibilities outlined in 24 CFR Part 75.19 include:

A. Implementing procedures designed to notify Section 3 workers about training and employment opportunities generated by Section 3 covered assistance and Section 3 business concerns about contracting opportunities generated by Section 3 covered assistance.

B. Notifying potential Contractors for Section 3 covered projects of the requirements of Part 75, Subpart C and incorporating the Section 3 clause set forth below in all solicitations and contracts in excess of $100,000 as required at 24 CFR 75.27.

Section 3 Clause
The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

The parties to this contract agree to comply with HUD's regulations in 24 CFR. Part 75, which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the Part 75 regulations.

The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
under this Section 3 clause and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.

The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR Part 75 and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR Part 75. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR Part 75.

The contractor acknowledges that subrecipients, contractors, and subcontractors are required to meet the employment, training, and contraction requirements of 24 CFR 75.19, regardless of whether Section 3 language is included in recipient or subrecipient agreements, program regulatory agreements, or contracts.

The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR Part 75 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR Part 75.

Noncompliance with HUD's regulations in 24 CFR Part 75 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.

The contractor agrees to submit, and shall require its subcontractors to submit to them, annual reports detailing the total number of labor hours worked on the Section 3 Project, the total number of labor hours worked by Section 3 Workers, and the total number of hours worked by Targeted Section 3 Workers, and any affirmative efforts made during the quarter to direct hiring efforts to low- and very low-income persons, particularly persons who are Section 3 workers and Targeted Section 3 workers.

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
C. Facilitating the training and employment of Section 3 workers and the award of contracts to Section 3 business concerns by undertaking activities such as described in 24 CFR Part 75.25(b), as appropriate, to reach the goals set forth in 24 CFR Part 75.23 and in Federal Register Vol. 85, No. 189, page 60909, until superseded by HUD in a subsequent publication. As of September 29, 2020, the minimum Section 3 benchmark is twenty-five (25) percent or more of the total number of labor hours worked by all workers on a Section 3 project are Section 3 workers; and five (5) percent or more of the total number of labor hours worked by all workers on a Section 3 project are Targeted Section 3 workers.

D. Documenting actions taken to comply with the foregoing requirements, the results of those actions taken and impediments, if any.

13. Environmental Compliance
A. Grantee shall comply with the California Environmental Quality Act (CEQA) (Pub.

Resources Code § 21000, et seq.) requirements as they apply to this project.

CEQA reviews and determinations are the responsibility of local agencies and shall be administered by the Grantee as applicable.

B. Grantee shall comply with the Federal Water Pollution Control Act, as amended, 33 U.S.C. § 1251, et seq., as amended, and 33 U.S.C. § 1318 relating to inspection, monitoring, entry, reports, and information, and all regulations and guidelines issued thereunder.

C. Grantee shall comply with the requirements of the Clean Air Act, as amended, 42 U.S.C. 7401, et seq.

D. Grantee shall comply with Environmental Protection Agency (EPA) regulations pursuant to 40 CFR Part 50 regarding air quality protections, as amended.

E. Grantee shall comply with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001). Grantee shall assure that for activities located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, that flood insurance under the National Flood Insurance Program is obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including rehabilitation).

F. Grantee shall comply with the requirements of the Residential Lead-Based Paint

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
Hazard Reduction Act of 1992 and Section 401(b) of the Lead-Based Paint Poisoning Prevention Act of 1971. Grantee agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to HUD Lead-Based Paint Regulations at 24 CFR 570.608, and 24 CFR Part 35, Subpart B. Such regulations pertain to all CDBGassisted housing and require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of leadbased paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood lead level screening for children under seven. The notice should also point out that if lead-based paint is found on the property, abatement measures may be required.

G. Grantee shall comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), the Archaeological and Historical Preservation Act of 1974 (Public Law 93-291), and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this agreement. Grantee shall also comply with federal Executive Order 11593 on the protection and enhancement of the cultural environment. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a federal, state, or local historic property list.

H. Grantee shall comply with all National Environmental Protection Act (NEPA) requirements as applicable to the performance of this Agreement as found in 24 CFR Part 50, 24 CFR Part 58, as applicable, and 40 CFR 1500 – 1508. Grantee shall not receive authority to incur activity costs until they have successfully documented compliance with the applicable NEPA requirements, including public noticing and publishing.

I. This Agreement does not constitute a commitment of funds or site approval, and the commitment of funds or approval may occur only upon satisfactory completion of environmental review and receipt by the Grantee of an approval of the request for release of funds and certification from the Department under 24 CFR Part 50, 24 CFR Part 58, and 40 CFR 1500 - 1508. The provision of any

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
funds to the project is conditioned on the Grantee’s determination to proceed with, modify or cancel the project based on the results of the environmental review. The Grantee will not receive appropriate notice to proceed until they have successfully documented compliance with the applicable NEPA requirements, including public noticing and publishing.

14. Procurement
The Grantee shall comply with the procurement provisions in 2 CFR Part 200.317 – 200.326, Procurement Standards, as well as all other Administrative Requirements for Grants and Cooperative Agreements to state, local and federally recognized Indian tribal governments as set forth in 2 CFR 200, et al, as applicable.

15. Procurement of Recovered Materials
A. Grantee and the Grantee’s contractors shall comply with Section 6002 of the Solid Waste Disposal Act of 1965, as amended by the Resource Conservation and Recovery Act. The Contractor shall procure items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, unless the Contractor determines that such items:
1) are not reasonably available in a reasonable period of time; 2) fail to meet reasonable performance standards, which shall be determined on the basis of the guidelines of the National Institute of Standards and Technology, if applicable to the item; or
3) are only available at an unreasonable price.

B. This clause shall apply to items purchased under this Agreement or subsequent contract where:
1) the Contractor purchases in excess of $10,000.00 of the item under this Agreement; or
2) during the preceding federal fiscal year, the Contractor:
a) purchased any amount of the items for use under a contract that

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
was funded with Federal appropriations and was with a Federal agency or a State agency or agency of a political subdivision of a State; and
b) purchased a total of in excess of $10,000.00 of the item both under and outside that contract.

16. Contracting and Labor Standards
A. Grantee shall comply with the Davis-Bacon Act (40 U.S.C. §§ 3141-3148) and 29 CFR Subtitle A, Parts 1, 3 and 5, as applicable, to construction, alteration, and repair contracts over $2,000.00.

B. Grantee shall ensure that all contracts comply with the Anti-Kickback Act of 1986 (41 U.S.C. §§ 51-58) that prohibits attempted as well as completed "kickbacks," which include any money, fees, commission, credit, gift, gratuity, thing of value, or compensation of any kind.

C. Grantee shall ensure all contracts comply with the Contract Work Hours and Safety Standards Act of 1962 (40 U.S.C. § 3702) which requires that workers receive overtime compensation at a rate of one and one-half (1-1/2) times their regular hourly wage after they have worked forty (40) hours in one week.

D. Grantee shall maintain documentation that demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the Department for review upon request.

17. Prevailing Wages
A. Where funds provided through this Agreement are used for construction work, or in support of construction work, the Grantee shall ensure that the requirements of California Labor Code, Chapter 1, commencing with Section 1720, Part 7 [California Labor Code Sections 1720-1743] (pertaining to the payment of prevailing wages and administered by the California Department of Industrial Relations) are met.

B. Where funds provided through this Agreement are used for construction work or in support of construction work, the Grantee shall also ensure that the federal requirements of the Davis Bacon Act codified at 40 U.S.C. 3141, et seq. (as

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
amended), pertaining to federal labor standards and compliance, are met and documented. Grantee recognizes that multiple labor standards (both state prevailing wage and federal Davis-Bacon Act) may apply to the project and both standards must be satisfied.

C. For the purposes of this requirement "construction work" includes, but is not limited to, rehabilitation, alteration, demolition, installation or repair done under contract and paid for, in whole or in part, through this Agreement. All construction work shall be done through the use of a written contract with a properly licensed building contractor incorporating these requirements (the "construction contract"). Where the construction contract will be between the Grantee and a licensed building contractor, the Grantee shall serve as the "awarding body" as that term is defined in the California Labor Code. Where the Grantee will provide funds to a third party that will enter into the construction contract with a licensed building contractor, the third party shall serve as the "awarding body." Prior to any disbursement of funds, including but not limited to release of any final retention payment, the Department may require a certification from the awarding body that prevailing wages have been or will be paid.

D. The applicable wage rate determination on construction work will be the more restrictive of the rate prescribed in the California Labor Code Sections 1770- 1784, or the Davis-Bacon Wage Determination.

18. Contractors and Subrecipients
A. Grantee shall comply with 24 CFR Part 2424 and shall not enter into any agreement, written or oral, with any contractor or subrecipient without the prior determination that the contractor or subrecipient is eligible to receive CDBG funds and is not listed on the Federal Consolidated List of Debarred, Suspended, and Ineligible Contractors.

B. Any agreement between the Grantee and any contractor or subrecipient shall include the terms and conditions in Appendix II of 2 CFR 200.

C. Grantee shall ensure that any contract or subrecipient agreement includes clauses requiring the maintenance of workers’ compensation insurance, as applicable, as well as general liability insurance. Contract or subrecipient agreements must require that the Grantee is notified in the event that any required insurance is canceled, expired, or otherwise invalidated during the

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
performance period of the contract or subrecipient agreement.

D. Grantee shall require that contractors and subrecipients comply with the Drug-Free Workplace Act of 1988.

19. Requirements for Economic Development Activities
A. Public Benefit Standards for Economic Development Activities: Per 24 CFR 570.482 (e) (f), (g) and 570.483(b)(4), the Grantee must comply with federal underwriting standards and must meet the public benefit standards for all CDBG Economic Development activities under 42 U.S. §5305(a)(17). The use of public benefit standards is mandatory.

B. Anti-Job Pirating Certification: Pursuant to 24 CFR 570.482(h) CDBG funds may not be used to directly assist a business, including a business expansion, in the relocation of a plant, facility, or operation from one labor market area to another labor market area if the relocation is likely to result in a significant loss of jobs in the labor market area from which the relocation occurs. Job loss of more than 500 employees is always considered significant. Job loss of 25 or fewer positions is never considered significant.

20. Rights to Inventions Made Under a Contract or Agreement Grantee shall comply with and require the following in contracts and subrecipient agreements: If a Federal award meets the definition of “funding agreement” under 37 CFR 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of recipient or subrecipient must comply with requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,“ and any implementing regulation issued by the awarding agency.

21. Prohibition Against Payments of Bonus or Commission The assistance provided under this Agreement shall not be used in the payment of any bonus or commission for the purpose of:

A. Obtaining the Department's approval of the Application for such assistance or additional assistance; or,

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
B. Securing any other approval or concurrence of the Department required under this Agreement, Title I of the Housing and Community Development Act of 1974, or the State regulations or Program Guidelines with respect thereto; provided, however, that reasonable fees for bona fide technical, consultant, managerial or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as program costs.

22. Reporting Requirements
A. Requirements: During the term of this Agreement, the Grantee must submit all CDBG program reports required by the Department, including quarterly activity, financial, and Program Income reports, semi-annual labor and compliance reports, annual performance reports, and other reports required by the Department or HUD. The Department reserves the right to request additional detail and support for any report made. Reports must be made according to the dates identified, unless otherwise specified at the discretion of the Department.

The Grantee's performance under this Agreement will be evaluated in part on whether it has submitted the reports on a timely basis.

B. Reporting Period: Grantee shall submit reports quarterly, and as required for semi-annual and annual reports, and shall continue to submit reports until such time that the activity is complete, a National Objective has been met and beneficiaries have been identified. The reporting period for this activity may extend beyond the Expenditure Deadline as defined in Exhibit A.

C. Final Reporting Deadline: Grantee shall complete all required reporting for this activity no later than thirty (30) days after the Expenditure Deadline, unless the nature of the activity requires more than thirty (30) days as indicated in Exhibit E.

Extensions for final reporting must be approved in writing by the Department. Grantee shall complete all required reporting for this activity no later than five (5) years from the execution date of this Agreement as identified on the STD 213.

D. Asset Reporting: Grantee shall report annually on the status of all assets (real and personal property, equipment, and vehicles) purchased in whole or in part with CDBG funds for no less than five years from the completion of the activity that generated the asset. Reporting shall continue until the property is disposed, fully depreciated, or, in the event of real property, the five-year commitment to a

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
National Objective has been completed.

23. Fiscal Controls
Grantee shall be responsible for the internal control and monitoring of fiscal and programmatic/operational goals and procedures. The Grantee shall establish and maintain such fiscal controls and fund accounting procedures as required by federal regulations, or as may be deemed necessary by the Department to ensure the proper disbursal of, and accounting for, funds paid to the Grantee under this Agreement.

A. Deposit of Funds: Grantee shall maintain separate accounts within established bookkeeping systems for the deposit of CDBG funds. All cash advances must be deposited in an interest-bearing account; any interest earned in excess of $100.00 per year (which may be retained for related administrative expenses) must be returned at least quarterly to HUD via the Department. Deposits in minority banks are encouraged.

B. Fund Management: Grantee shall deposit funds in an account requiring two signatures for disbursement and shall submit to the Department specimen signatures for all authorized signatories prior to receipt of funds; C. Fiscal Liability: Grantee shall be liable for all amounts which are determined to be due by the Department including, but not limited to, disallowed costs which are the result of Grantee’s or its contractor’s conduct under this Agreement. Grantee shall be notified in writing and shall be permitted to respond regarding any controversy or proceeding between the Department and HUD arising from this Agreement.

D. Fiscal Records: All financial transactions must be supported by complete and verifiable source documents. Records shall provide a clear audit trail and shall be maintained as specified in Section 25 of this Agreement.

E. Program Income: Any and all Program Income received by Grantee during the administration of this Agreement must be receipted and deposited into a separate Program Income account. Program Income funds may not be comingled with CDBG grant funds in a single account.

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022

24. Reversion of Assets
Upon expiration of this Agreement, Grantee shall transfer to the Department any CDBG funds, excluding Program Income, in Grantee’s control at the time of expiration. Further, any real property under Grantee’s control that was acquired and/or improved in whole or in part with CDBG funds (including CDBG funds provided to the Grantee in the form of a loan and Program Income) in excess of $25,000.00 shall be either:

A. Used to meet one of the National Objectives in 24 CFR Part 570 until five (5) years after expiration or closure of this Agreement, the length of time to be further prescribed by mutual agreement of the parties.

B. Disposed of in such manner that Grantee is reimbursed in the amount of the fair market value of the property at the time of disposition of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition and/or improvement of such property. The proceeds from such disposition is Program Income.

If the Grantee provides funds for the purchase or improvement of real property to a subrecipient that is a private non-profit organization, that subrecipient must further agree to a voluntary lien on above-referenced real property as to any CDBG funds received and that such lien will be notarized and recorded in the Office of the County Recorder where the real property is located.

25. Monitoring Requirements
The Department shall perform a program and/or fiscal monitoring of the CDBG grant no less than once during the thirty-six (36) month expenditure period of this Agreement.

The Grantee shall be required to resolve any monitoring findings to the Department's satisfaction by the deadlines set by the Department to maintain program eligibility.

Grantees and applicable subrecipients shall retain all books, records, accounts, documentation, and all other materials relevant to this Agreement for a minimum period of five (5) years after the Department notifies the Grantee that the HCD contract has been closed according to the record retention requirements at 2 CFR 200.333.

Grantees and applicable subrecipients shall permit the State, federal government, the state Bureau of State Audits, the Department, and/or their representatives, upon reasonable notice, unrestricted access to any or all books, records, accounts,

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
documentation, and all other materials relevant to this Agreement for the purpose of monitoring, auditing, or otherwise examining said materials.

26. Inspections of Grant Activity
The Department reserves the right to inspect any grant activity(ies) performed hereunder to verify that the grant activity(ies) is being and/or has been performed in accordance with the applicable federal, state and/or local requirements and this Agreement.

A. The Grantee shall inspect any grant activity performed by contractors and subrecipients hereunder to ensure that the grant activity(ies) is being and has been performed in accordance with the applicable federal, state and/or local requirements and this Agreement.

B. The Grantee agrees to require that all grant activity(ies) found by such inspections not to conform to the applicable requirements be corrected, and to withhold payment to its contractor or subcontractor, respectively, until it is so corrected.

27. Signs
If the Grantee places signs stating that the activity is funded with private or public dollars and the Department is also providing financing, it shall indicate in a typeface and size commensurate with the Department's funding portion of the project that the Department is a source of financing through the CDBG Program.

28. Insurance
A. The Grantee shall have and maintain in full force and effect prior to the start of work, and at all times during the term of this Agreement such forms of insurance, at such levels as may be determined by the Grantee and the Department to be necessary for specific components of the grant activity(ies) described in Exhibit E. Prior to the commencement of any work, Grantee shall provide to the Department acceptable proof(s) of insurance confirming the required insurance coverages are in effect and naming the Department as an additional insured, where applicable. No insurance policy may be cancellable on less than thirty (30) calendar days prior notice to the insured and the Department. Grantees are responsible for requiring sufficient insurance, including but not limited to liability

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
and workers compensation insurance, from all contractors and subrecipients.

Grantees are recommended to be listed as an additional insured on policies held by contractors or subrecipients for the implementation of this award. Where a Grantee insurance policy is required to be purchased specifically for the execution or implementation of the activity funded through this award, the Department must be listed as an additional insured on the declarations page of the policy.

B. Additional Coverages. In the event that Grantee, and/or any of its Subrecipients or Contractors, will be engaging in any Hazardous Activity as part of the Collective Work contemplated by this Agreement, then the party(ies) engaging in any Hazard Activity(ies) shall provide to the Department, prior to commencement of any such activity(ies), such insurance coverages in such forms and in such amounts as the Department may require in its sole discretion. Such coverages are in addition to all other insurance coverages required by this Agreement and shall be imposed on any Subrecipient and/or Contractor pursuant to the Subrecipient Agreement or Contract. For purposes of the provision, the term "Hazardous Activity" includes the following: (a) the removal, storage, and/or transportation of any "hazardous material", as such term is defined under federal, state, or local law, ordinance, regulation, or guideline, (b) the removal, storage, or transportation of lead-based paint, (c) blasting, (d) any activity which by its nature is abnormally dangerous, and (d) any "ultrahazardous activity" as defined in California case law. In addition to providing proof of such required coverages, the party(ies) engaging in the Hazardous Activity(ies) shall procure, at its expense prior to the commencement of any work, all required permits, licenses, consents, and approvals that are required for the lawful conduct of such activities and shall provide adequate written proof thereof to the Department. No Hazardous Activity work may be commenced, or contracted for, prior to the provision of the required insurance coverages and licensure proof to the Department.

29. Anti-Lobbying Certification
Grantee shall comply with and require that the language of this certification be included in all contracts or subcontracts entered into in connection with this grant activity(ies) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00 and no more than $100,000.00 for such failure.

A. No federally appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

30. Conflict of Interest
Pursuant to 24 CFR 570.489(h), no member, officer, or employee of the Grantee, or its designees or agents, no member of the governing body of the locality in which the program is situated, and no other public official of such locality or localities who exercise or have exercised any functions or responsibilities with respect to CDBG activities assisted under this part, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, including members and delegates to the Congress of the Unites States may obtain a financial interest or benefit from a CDBG-assisted activity, or have a financial interest in any contract, subcontract or agreement with respect to a CDBG-assisted activity or its proceeds, either for themselves or those with whom they have business or immediate family ties, during their tenure, or for one (1) year thereafter. The Grantee shall incorporate, or cause to be incorporated, in all such contracts or subcontracts a provision prohibiting such interest pursuant to the purposes of this section.

31. Obligations of Grantee with Respect to Certain Third-Party Relationships Grantee shall remain fully obligated under the provisions of this Agreement notwithstanding its designation of any third party or parties for the undertaking of all or

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
any part of the Program with respect to which assistance is being provided under this Agreement to the Grantee. The Grantee shall comply with all lawful requirements of the Department necessary to ensure that the Program, with respect to which assistance is being provided under this Agreement to the Grantee, is carried out in accordance with the Department's Assurance and Certifications, including those with respect to the assumption of environmental responsibilities of the Department under Section 104(g) of the Housing and Community Development Act of 1974 [42 U.S.C. 5304(g)].Energy Policy and Conservation Act

32. This Agreement is subject to mandatory standards and policies relating to energy efficiency which are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871).

State Contract Manual Requirements (Section 3.11, Federally Funded Contracts (Rev. 3/03):

A. All contracts, except for State construction projects that are funded in whole or in part by the Federal government, must contain a thirty (30)-day cancellation clause and the following provisions:
1) It is mutually understood between the parties that this contract may have been written for the mutual benefit of both parties before ascertaining the availability of congressional appropriation of funds to avoid program and fiscal delays that would occur if the contract were executed after that determination was made.
2) This Agreement is valid and enforceable only if sufficient funds are made available to the State by the United States Government for the purpose of this Program. In addition, this contract is subject to any additional restrictions, limitations, or conditions enacted by the Congress or to any statute enacted by the Congress that may affect the provisions, terms, or funding of this contract in any manner.
3) The parties mutually agree that if the Congress does not appropriate sufficient funds for the program, this contract shall be amended to reflect any reduction in funds.
4) The Department has the option to invalidate the contract under the thirty (30) day cancellation clause or to amend the contract to reflect any reduction in funds.

City of Ukiah
21-CDBG-NH-20004

EXHIBIT D
Program Name: Community Development Block Grant (CDBG)
NOFA Date: 01/29/2021; Amended on 05/17/2021 and on 12/27/2021 Approved Date: 02/02/2022
Prep. Date: 07/27/2022
B. Exemptions from provisions A.1 through A.4 above may be granted by the Department of Finance provided that the director of the State agency can certify in writing that Federal funds are available for the term of the contract.

C. California Government Code § 8546.4(e) provides that State agencies receiving federal funds shall be primarily responsible for arranging for federally required financial and compliance audits, and shall immediately notify the Director of Finance, the State Auditor, and the State Controller when they are required to obtain federally required financial and compliance audits.

Applications: City of Ukiah Code Enforcement Services Program

EXHIBIT E
Award Number
21-CDBG-NH-20004
PO Number
Profile
[email protected]
Section I
Activity Category
Programs
Activity (Programs)
15 Code Enforcement
Activity (Projects)
National Objective (PS)
(LMA) Low/Mod Area Benefit
Check this box if the activity is in support of housing This activity supports housing
Section II
Measure Indicator (P)
Measure Indicator (PS)
Choose the measure indicator from the list. Detailed information on performance measurements can be located in HUD’s Basically CDBG manual, Chapter 13. https://files.hudexchange.info/resources/documents/Basically-CDBG-Chapter-13-Performance-Measurement.pdf Number of Beneficiaries
7,765
Please indicate the proposed number of beneficiaries of this activity.

LMA - Number of LMI persons in service area that will benefit.

LMC - Number of LMI persons that will benefit
LMH - Number of households that will benefit
LMJ - Number of jobs created/retained
Presumed Benefit Types
Abused Children, Battered Spouses, Persons with living AIDS, Elderly Persons, Homeless Person, Migrant Farm Workers, Adults Meeting Bureau of Census' Definition of Severly Disabled Persons Additional Benefit Types
Youths, Single Adults, Single Men, Single Women, Families, Mentally Ill, Veterans, Substance Abusers, Victims of Domestic Violence
Section III
Enter your legal jurisdiction name and activity title. Example: City of Los Angeles Community Food Bank. You MUST follow the required formatting. Applications not including a jurisdiction name will be disqualified.

City of Ukiah
21-CDBG-NH-20004

Program Title
City of Ukiah Code Enforcement Services Program
Organization Name
City of Ukiah
Organization Street Address
300
Organization Street Name
Seminary Avenue
Organization Suite #
Organization City
Ukiah
Organization State
California
Organization Zip Code
95,482
Program Census Location
The Census information in this section will be used for legislative and congressional district tracking. Please use the Census information of your primary facility or the designated address of the responsible organization. If you are doing a LMA activity, you will be asked to provide additional Census information specific to your service area. It is ok if the information is duplicative.

Use the HUD LMSI mapping tool located at https://hud.maps.arcgis.com/apps/webappviewer/index.html?id=ffd0597e8af24f88b501b7e7f326bedd to gather the required census tract information as identified by the address below. For instructions on using the mapping tool visit:
https://hud.maps.arcgis.com/home/item.html?id=ffd0597e8af24f88b501b7e7f326bedd Identify the census location data for the administrative entity of this application (if this is a county use the County Administration building, if this is a city use City Hall or an administrative facility).

County Code
045
Census Tract
115
Census Block Group(s)
01, 02, 04
Does this activity occur on more than one Census Tract and Block Group? Are you using an income survey?
No
Upload survey findings
Low Mod percentage
61 Please upload the LMA service area map for your activity City of Ukiah Code Enforcement LMA service area mapping.pdf Section IV
Activity Address
300
City of Ukiah
21-CDBG-NH-20004

Activity Street Name
Seminary Avenue
Activity City
Ukiah
Activity State
California
Activity Zip Code
95,482
Enter a detailed description of your activity which should include at a minimum: what the activity is, why it is needed, who the beneficiaries will be, where will it take place, how it will be done and when it will be complete. This should be a similar description provided for the NEPA. Additionally, please indicate if this will be a new activity, a modification to an existing activity, or if a new type of assistance will be added to an existing activity.

By completing the narratives below the applicant is demonstrating a knowledge of need for the activity and the steps needed to achieve the desired outcome.

Activity Description
The City of Ukiah proposes $500,000 for a new CDBG Code Enforcement Services program to fully restore code enforcement services in deteriorating City incorporated areas, improve living conditions for low and moderate income (LMI) households and individuals, and address escalating hazards to the community. $465,000 of a possible CDBG grant award would be used to deliver targeted code enforcement services for the benefit of up to 7,765 LMI persons in two census tracts and six different block groups throughout the City. $35,000 would be utilized by City Community Development Department staff for general administration activities including program compliance, reporting, and monitoring of the program activity.

The code enforcement program would involve inspection of properties within Census Tract 115/Block Groups 1, 2, and 4 and Census Tract 116/Block Groups 1, 2, and 3 (the LMA service area); and working with property owners within those six deteriorating areas to correct code deficiencies, violations, and/or other health and safety violations. The City is also proposing a new Housing Rehabilitation in response to the 2021 CDBG NOFA, and if both programs are funded, the code enforcement program is expected to be especially effective at improving living conditions for LMI persons. Those presumed to benefit under a new CDBG code enforcement program include abused children, battered spouses, persons living with AIDS, elderly persons, homeless persons, migrant farm workers, and adults meeting the Bureau of Census’ Definition of Severely Disabled Persons. Youths, single adults, single men/women, families, mentally ill, veterans, substance abusers, and victims of domestic violence are also expected to benefit.

The program is anticipated to begin by October 2021 and conclude by July 2024 or earlier. Code enforcement services will be implemented by staff within the Community Development Department’s Building/Code Enforcement Services Division, with additional support from the Ukiah Police Department as needed. If awarded CDBG funding, the City expects to hire one full-time code enforcement position to implement the program within the six targeted areas and fully restore the capacity of the code enforcement services division, which was all but eliminated 10 years ago. As compliance increases in the six deteriorating areas, and it becomes known throughout the community that the City has a proactive code enforcement division, the need for future CDBG funding to continue these services is expected to be reduced. CDBG funds are needed to start up the City's code enforcement services program and address critical needs in these six deteriorating areas.

Provide a detailed narrative describing the steps to be taken to complete the activity. (i.e.: Task 1- create marketing plan; Task 2- hold a town hall meeting; Task 3- analyze feedback… etc.). This task narrative should indicate your knowledge of the steps and actions necessary to complete your activity. Narrative should include all actions taken to reach readiness through actions necessary for closeout.

City of Ukiah
21-CDBG-NH-20004

Detailed Scope of Work - Task Narrative
Task 1- Execute standard agreement with HCD.

Task 2- Develop and post full-time code enforcement services position. Recruit for and fill position.

Task 3- Concurrent to Task 2, Building Official and Building Inspector to attend training through the California Association of Code Enforcement Officers. Note: Non-CDBG funding has already been identified for this training.

Task 4- Concurrent to Tasks 2 and 3, Building Official to work with City Attorney’s Office to create uniform code enforcement procedures.

Task 5- Deploy code enforcement services through field inspections in six deteriorating census tracts/block groups. Start with back log of complaints.

Task 6- Enter non-compliant owner and land information into code enforcement tracking tools.

Task 7- Resolve code compliance issues through letters, court action, police action, etc. Deploy Housing Rehabilitation program funding (if awarded) to qualified owner-occupants and owner-investors.

Task 8- Close out code enforcement cases with After Action Report and implement tracking of code enforcement cases to demonstrate progress.

Task 9- Produce report on final accomplishments and present to City Council for review and approval.

Task 10- Complete closeout procedures for standard agreement; submit closeout package to HCD.

The City expects to submit monthly funds requests, annual performance reports, and other required reports from execution of the standard agreement to close-out for the code enforcement services program activity.

Provide a detailed narrative describing the deliverables that will be completed as part of this activity. (i.e.: Deliverable 1- marketing plan; Deliverable 2- town hall meeting minutes; Deliverable 3- labor compliance files… etc.). This deliverable narrative should indicate your knowledge of the documentation necessary to monitor and evaluate activity compliance. These documents should be part of your project file and will be reviewed as part of your onsite monitoring.

Detailed Scope of Work - Deliverable Narrative
Deliverable 1- Standard agreement executed with HCD.

Deliverable 2- New code enforcement services position filled.

Deliverable 3- Building Official and Building Inspector complete training and receive completion certificates from the California Association of Code Enforcement Officers.

Deliverable 4- Complete uniform code enforcement procedures.

Deliverable 5- Complete code enforcement inspections in Census Tract 115, Block Groups 1, 2, and 4; and Census Tract 116, Block Groups 1, 2, and 3.

Deliverable 6- Upload all identified code enforcement issues into code enforcement tracking system.

Deliverable 7- Complete letters and follow-up code enforcement actions to fully address and resolve code compliance and health and safety issues in six deteriorating areas.

Deliverable 8- Identify and refer code compliance cases for Housing Rehabilitation program assistance.

Deliverable 9- Complete After Action Reports for resolved code enforcement cases.

Deliverable 10- Complete report on final accomplishments; present report to City Council.

Deliverable 11- Complete closeout requirements per the standard agreement.

Deliverable 12- Submit closeout package to HCD.

Section V
Will you need more than 30 days after the expenditure deadlines to complete your activity reporting? No
Will you need more than 30 days after the expenditure deadline to complete your beneficiary reporting, for example; reporting for activities that are in support of housing or economic development where it is likely that there will be a time gap between completion of the activity and reportable beneficiaries.

Do you want to add additional optional milestones?
Yes
If you selected YES, please provide each milestone for the program as well as the anticipated completion date. There are spaces for 10 milestones, however only the first and last are mandatory. The first milestone is the proposed activity start date and the last milestone is the proposed notice of completion or completion date of the activity. Additional milestones are optional. Milestones provided in this section will become part of the Standard Agreement.

Milestone #1
Code Enforcement Services program activity start date: no later than 60 days after execution of the STD 213.

Milestone #1 must be completed no later than 60 days after execution of the STD 213 City of Ukiah
21-CDBG-NH-20004

Milestone #2 (optional)
25% expenditure
Milestone #3 (optional)
50% expenditure
Milestone #4 (optional)
75% expenditure
Milestone #5 (optional)
100% expenditure
Milestone #6 (optional)
Milestone #7 (optional)
Milestone #8 (optional)
Milestone #9 (optional)
Confirmation of Closeout - Milestone #10
Confirmation of closeout: no later than 90 days after expenditure deadline of STD 213.

Milestone #10 must be completed no later than 90 days after confirmation of closeout Readiness Criteria
Is this a Code Enforcement Program?
Yes
Population to Enforcement officer ratio
16035 to 0.50
City of Ukiah
21-CDBG-NH-20004

Narrative regarding current code enforcement needs
Currently, the City is facing a situation of extremely limited staffing and resources to respond to and address escalating code enforcement needs. Code enforcement services are performed approximately one quarter of the time by two Building Division personnel in the Community Development Department (CDD), resulting in a population to code enforcement officer ratio of 16,035 to 0.5. Building Division personnel, although trained in building code and health and safety compliance, do not have current training through the California Association of Code Enforcement Officers. Lack of training, funding, and time results in current code enforcement services being limited to addressing complaints about the most severe health and safety concerns.

Approximately 10 years ago, a full-time code enforcement services position was eliminated from the Community Development Department due to budget issues and most of these services transferred to the Ukiah Police Department (UPD). Over time, and especially as calls for service related to law enforcement issues and nuisances have increased throughout Ukiah, it has not been possible for UPD to proactively respond to and prioritize code enforcement. In the past 14 months, for example, UPD received over 430 calls regarding Ukiah City Code issues, over 300 reports of abandoned vehicles, and over 50 complaints about graffiti.

Consequently, and after collaborative discussions between UPD and CDD, in 2020 most code enforcement services were transferred back to CDD, which created a new Code Enforcement Services Division under the purview of the Building Division and Building Official. Although the framework is now in place to proactively address code enforcement issues throughout the City of Ukiah and especially in deteriorating Census Tracts/Block Groups, funding and staffing resources are still limited. CDBG funding for a new code enforcement services division would essentially triple the size of staff to address code enforcement issues, to a population to code enforcement ratio of 16,035 to 1.5, while also designing uniform code enforcement procedures to standardize and increase efficiencies for delivering code enforcement services. Besides improving responsiveness and effectiveness of code enforcement services, a more intentional and proactive enforcement services model will reduce the impact to the Ukiah Police Department, increasing safety Citywide.

Provide a detailed narrative about the need for code enforcement in your community. Reference documentation regarding needs for code enforcement.

Need for code enforcement documentation, check all that apply.

Photos documenting need
Code Enforcement Need document upload
City of Ukiah CE Program- code enforcement need doc- photos.pdf Code Enforcement Need additional document upload
Code Enforcement Need additional document upload
Code Enforcement Need additional document upload
Narrative regarding how the age of the housing impacts enforcement needs The age of the housing stock in Ukiah has a significant impact on the needs of code enforcement in the areas of capacity, safety, and resources. According to the 2019-2027 City of Ukiah Housing Element, the majority of the housing stock in the City of Ukiah, nearly 70%, was built in the 1950s – 1980s with many of these homes having few improvements since their construction. Deferred maintenance on these homes attribute to issues like leaky roofs, lack of egress, architectural barriers to ADA accessibility, deteriorated stairways and landings, plumbing issues, failing structural systems, unsightly and broken concrete driveways, lack of painting/waterproofing that leads to dry rot/pest and fungus issues, mold intrusion, etc. The sheer scale of deteriorating housing stock, especially in the six deteriorating Census Tracts/Block Groups (the LMA service area), poses an increased urgency to proactively address code enforcement issues in these areas, particularly for safety purposes.

The age of the housing stock in Ukiah thus increases the burden on code enforcement resources and capacity, reducing code enforcement personnel effectiveness. In the short term, this shifts the focus of code enforcement services to only the most severe health and safety issues. In the long term, and without additional resources or funding, this situation poses a safety hazard for the entire community.

How old is the housing stock?
30-60 years old average; over 90% of housing stock over 25 years of age (2019-2027 City of Ukiah Housing Element) City of Ukiah
21-CDBG-NH-20004

Provide a narrative describing property nuisances in your community As with age of the housing stock and impacts to service delivery, the increase in the number of property nuisances over the past few years has further reduced the effectiveness of code enforcement services to sustainably address code enforcement needs throughout the community. Illegal dumping on public and private property is one major concern, and there are multiple properties in Ukiah where access is restricted by garbage and debris to the point one cannot walk through the yard, home, or parking lot (see attached photo documentation). This poses access and safety issues for first responders entering the property to respond to emergencies.

There are multiple instances of graffiti throughout the City. Abandoned vehicles are also a concern and usually located in larger public parking lots, often with wheels missing and temporary makeshift living areas built into the vehicles. Removing the vehicles and assisting individuals with accessing housing poses a significant challenge and often involves coordination with several community partners. Finally, vacant properties, while the least reported code enforcement issue, pose safety and health issues to community residents. Over the last 14 months alone, the Ukiah Police Department has documented over 1,500 calls related to public nuisances and code complaints (see attached documentation). Public nuisances deteriorate and jeopardize the entire community, as well as the safety of first responders.

A public nuisance property is one that has the potential to affect the health, safety, welfare and/or comfort of the general public. Provide a detailed narrative of public nuisance properties in the program’s service area impact the community and code enforcement activities.

Property nuisance type (select all that apply)
Graffiti, Dumping, Abandoned Vehicles, Vacant Property problems, Other Property nuisance type document upload
City of Ukiah CE Program- public nuisance doc- police calls.pdf Property nuisance type additional document upload
City of Ukiah CE Program- public nuisance doc- photos.pdf Property nuisance type additional document upload
Property nuisance type additional document upload
Property nuisance type additional document upload
Do you have rental housing protection?
No
Rental housing protection document upload
City of Ukiah CE Program- rental housing protection doc.pdf Rental housing protection additional document upload
Rental housing protection additional document upload
Rental housing protection additional document upload
Indicate the number of grants managed in the last 48 months 4 or more grants
City of Ukiah
21-CDBG-NH-20004

List the grants managed in the last 48 months.

City of Ukiah 16-HOME-11376 and HOME Program Income: Tenant Based Rental Assistance and First Time Homebuyer Assistance City of Ukiah 16-CDBG-11147 and CDBG Program Income: Business Assistance Program and Microenterprise Technical Assistance Program
City of Ukiah 18-HOME-12560: Rental New Construction Project for Ukiah Senior Apartments City of Ukiah 19-PGP-13298: SB2 Planning Grant Program for Housing Element program implementation City of Ukiah 20-CDBG-12036 ADA Design Planning Study at a City of Ukiah Municipal Services Facility City of Ukiah 20-LEAP-15456 for Housing Planning activities Provide a narrative listing your partners and collaborators Code enforcement services will be implemented by the City of Ukiah’s Building and Code Enforcement Services Division, a Division of the Community Development Department. The Division frequently collaborates with police officers within the Ukiah Police Department, especially on code enforcement cases involving potential law enforcement issues. The Division also collaborates with the Ukiah Valley Fire Authority for violations of fire code and other fire-related health and safety issues.

Although these are existing longstanding partnerships for service delivery, the City does not have formal recognition of the partnership through a resolution by the City Council so does not meet the definition of supporting documentation requested within the application instructions. Instead, the City has submitted letters of support documenting these partnerships with signatures of the Chiefs of Police and the Ukiah Valley Fire Authority as documentation.

List of collaborators/partners
Other local government agency (county or city)
For documentation please upload adopted Memorandum of Understanding, Agreements, Contracts, Resolutions, Board Motions, or other formally approved documentation showing that the governing bodies of the different partner agencies have acknowledged the partnership/collaboration and are engaged in the effort. A signed letter of partnership/collaboration is NOT sufficient evidence of partnership unless it is signed by all parties in the collaboration/partnership, and has been recognized by the governing body of the responsible organization.

Partners/Collaborators Supporting Documentation
Ukiah CE Program- Letters of Support.pdf
Readiness
Are you looking to start a new program, modify an ongoing program, or add a new type of assistance to an existing program?
Modify ongoing
Can you confirm that the funding requested is gap funding? Yes
Upload proof of certification
Ukiah CE Program- gap funding certification.pdf
Additional proof of certification
Have you enacted limitations on residential construction other than establishing agricultural preserves or limitations based on health and safety needs?
No
City of Ukiah
21-CDBG-NH-20004

Please include a narrative describing your staff and/or contractor/subrecipient expertise:

The CDBG code enforcement services program is proposed to be delivered by existing City of Ukiah Building/Code Enforcement Services staff and a newly hired code enforcement officer. Matthew Keizer, Building Official for the City of Ukiah, will be the lead for the code enforcement services activity, focusing on development of uniform code enforcement procedures with the City Attorney’s Office, coordination of code inspections including the schedule, tracking of progress and resolution of code enforcement cases, recruiting/hiring/training the new code enforcement officer, and the deployment of resources for rehabilitation assistance, such as through a future Housing Rehabilitation program. Mr. Keizer has over 20 years’ experience in the construction industry as a licensed general contractor and currently holds a General B license in good standing with the CSLB. As a building inspector, Mr. Keizer has completed over 40 International Code Council (ICC) certifications and recently achieved the designation as a Master Code Professional from the ICC, considered the “gold standard” for demonstrating proficiency in the building code profession.

Code Enforcement Officer for the City of Ukiah, to be hired if awarded CDBG funding, will be the principle implementer of code enforcement services in the six deteriorating areas (the LMA service area) of the City of Ukiah. It is proposed that CDBG code enforcement services funding pay for a large portion of the code enforcement officer’s time, potentially up to 80 percent, with the remaining funding for the position coming from the City General Fund (the General Fund-portion of the funding would pay for the code enforcement officer’s time when not in the LMA service area).

The code enforcement officer will conduct investigations, document violations, send letters regarding compliance issues and perform follow-up inspections, attend court appointments, and write citations. He/she will also work with owners to achieve compliance, answer questions from the public, and enter tracking information into the City’s electronic code enforcement tracking system. The position will be expected to work with other agencies and departments, assist with community outreach, and connect residential code compliance violations to a future funded City housing rehabilitation program.

Steven Oropeza, Building Inspector II for the City of Ukiah, will assist the code enforcement officer and Mr. Keizer in performing the duties of the code enforcement services program. Mr. Oropeza holds 5 building inspection certificates, having recently achieved his “R5” Residential Combination Inspector certification. Mr. Oropeza will also assist with community outreach and connecting housing code compliance issues to a future City housing rehabilitation program.

Craig Schlatter, Community Development Director for the City of Ukiah, will administer the CDBG Code Enforcement Services Program, including coordination, compliance monitoring, the completion of semi-annual and annual reports, and drawdown requests. He will be assisted by Mr. Jesse Davis, Planning Manager and Mary Horger, Financial Services Manager. Although this will be his first administration of a Code Enforcement Program, Mr. Schlatter has 15 years' experience with the California CDBG non-entitlement program and has designed and implemented other Public Services programs, Planning and Technical Assistance studies, and Homeownership Assistance, Housing Rehabilitation, and Business Assistance programs through CDBG, as well as Owner Occupied Rehabilitation, Tenant Based Rental Assistance, First Time Homebuyer programs, and Rental New Construction projects through the HOME Investment Partnerships Program. Mr. Schlatter has also designed and implemented CDBG multifamily housing rehabilitation and reconstruction projects, infrastructure and public improvement projects, economic development and housing debt restructuring projects, and public facility improvement projects. Mr. Schlatter has training and experience in State and Federal Davis Bacon and Related Acts prevailing wage monitoring, as well as training through HUD in NEPA compliance and environmental reviews, and serves as the NEPA Certifying Officer for CDBG and HOME for the City of Ukiah.

Mr. Jesse Davis, Planning Manager for the City of Ukiah, will assist Mr. Schlatter in CDBG program administration and reporting.

Mr. Davis has experience in federal grants management and environmental analysis, including work oversees as a Peace Corps volunteer, work as a regional grants officer for the Rotary Foundation, and significant work experience in community planning.

Mary Horger, Financial Services Manager for the City of Ukiah, will assist in the processing of funds requests and documentation of eligible expenses. Ms. Horger has approximately 20 years’ experience in all aspects of procurement, budgeting, and vendor management, for both private and public organizations. Ms. Horger also has experience with CDBG and HOME financial management, including accounting and tracking.

The Subrecipient Agreements must meet the requirements of 24 CFR §570.503: https://www.law.cornell.edu/cfr/text/24/570.503 Contracts must be in compliance with 2 CFR §§200.317-200.326:. https://www.ecfr.gov/cgi-bin/text-idx?node=2:1.1.2.2.1.4.31&rgn=div7 Contracts should include language required in Appendix 2 of 2 CFR 200: https://www.law.cornell.edu/cfr/text/2/appendix-IItopart_200 Do you have a draft/signed agreement with a contractor/subrecipient? No
City of Ukiah
21-CDBG-NH-20004

Upload draft/signed agreement(s)
City of Ukiah CE Program- contractor agreement doc- in-house.pdf View Budget Worksheet
https://portal.ecivis.com/#/peerBudget/5B06AEAE-FF81-4393-A830-19FC588CCD75 View Application Goals
https://portal.ecivis.com/#/peerGoals/EBC8A0B0-7C68-41A8-95E0-D4AAF3B840D1 # of Reviews
4 # of Denials
0 Original Submission Date (for re-submissions)
Average Score
250.00
Applications: File Attachments
Please upload the LMA service area map for your activity City of Ukiah Code Enforcement LMA service area mapping.pdf Code Enforcement Need document upload
City of Ukiah CE Program- code enforcement need doc- photos.pdf Property nuisance type document upload
City of Ukiah CE Program- public nuisance doc- police calls.pdf Property nuisance type additional document upload
City of Ukiah CE Program- public nuisance doc- photos.pdf Rental housing protection document upload
City of Ukiah CE Program- rental housing protection doc.pdf Partners/Collaborators Supporting Documentation
Ukiah CE Program- Letters of Support.pdf
Upload proof of certification
Ukiah CE Program- gap funding certification.pdf
Upload draft/signed agreement(s)
City of Ukiah CE Program- contractor agreement doc- in-house.pdf City of Ukiah
21-CDBG-NH-20004

CDBG CODE ENFORCEMENT SERVICES PROGRAM

LMA SERVICE MAPPING
Description
The City of Ukiah CDBG Code Enforcement Services program is proposed to be conducted in the most blighted areas of the city. These areas comprise three Block Groups in Census Tract 115 and three Block Groups in Census Tract 116, for a total of six areas identified within the maps below. Area benefit for low and moderate income persons (LMA) ranges from 51.94% in Census Tract 116/Block Group 1 to 72.70% in Census Tract 116/Block Group 2, and at an average of roughly 61% LMA for the six areas. According to the HUD low-mod mapping tool, these six areas have area benefit for 7,765 LMI beneficiaries.

Area #1: Census Tract 115 / Block Group 1
Area with greater need for code enforcement services highlighted in yellow LMA = 64.96%; low and moderate income beneficiaries = 1,170 City of Ukiah
21-CDBG-NH-20004

Area #2: Census Tract 115 / Block Group 2
Areas with greater need for code enforcement services highlighted in yellow LMA = 50.24%; low and moderate income beneficiaries = 2,080 Area #3: Census Tract 115 / Block Group 4
The entire Census Tract 115 / Block Group 4 has a greater need for code enforcement services LMA = 56.94%; low and moderate income beneficiaries = 360 City of Ukiah
21-CDBG-NH-20004

Area #4: Census Tract 116 / Block Group 1
Area with greater need for code enforcement services highlighted in yellow LMA = 51.94%; low and moderate income beneficiaries = 1,030 Area #5: Census Tract 116 / Block Group 2
The entire Census Tract 116 / Block Group 2 has a greater need for code enforcement services LMA = 72.70%; low and moderate income beneficiaries = 1,905 City of Ukiah
21-CDBG-NH-20004

Area #6: Census Tract 116 / Block Group 3
Areas with greater need for code enforcement services highlighted in yellow LMA = 70.90%; low and moderate income beneficiaries = 1,220 City of Ukiah
21-CDBG-NH-20004

CDBG CODE ENFORCEMENT SERVICES PROGRAM
CODE ENFORCEMENT NEED DOCUMENTATION – PHOTOS
Included below are photos from code enforcement calls for service, including illegal structures, unsafe living conditions, and building code violations. Captions are provided where appropriate.

Unpermitted structure; unsafe living conditions
City of Ukiah
21-CDBG-NH-20004

Code violations and illegal structures, posing unsafe environment.

City of Ukiah
21-CDBG-NH-20004

Living conditions posing unsafe living conditions.

City of Ukiah
21-CDBG-NH-20004

CDBG CODE ENFORCEMENT SERVICES PROGRAM
PROPERTY NUISANCE DOCUMENTATION – CALLS FOR POLICE SERVICE The City of Ukiah has attached the first page of reports documenting calls for police service over the last 14 months. Calls for police service included graffiti, complaints related to Ukiah City Code or violations of City Code, abandoned vehicles, and other public nuisance issues.

City of Ukiah
21-CDBG-NH-20004

UKIAH POLICE DEPARTMENT Call Log Report Abandon Vehicles First Date: 01/01/2020 Total Calls
309
Last Date: 04/20/2021
Call Number Disposition Complaint/Date Address Unit
200100067
108A AVA
01/01/2020 1250 MARWEN DR, UKIAH
UPD *4C7
200100163
108A AVA
01/02/2020 1205 AIRPORT PARK BL, UKIAH
UPD *4C7
200100194
108A AVA
01/02/2020 125 COURT ST, UKIAH
UPD *4C16
200100279
108A AVA
01/03/2020 189 WABASH AV, UKIAH S/A A
UPD *4C16
200100300
108A AVA
01/03/2020 1200-BLK S STATE ST, UKIAH
UPD *4C16
200100930
108A AVA
01/08/2020 1100-BLK HELEN AV, UKIAH
UPD *4C16
200101018
108A AVA
01/09/2020 751 E GOBBI ST, UKIAH
UPD *4C16
UPD 4C7
200101031
108A AVA
01/09/2020 400 OBSERVATORY AV, UKIAH
UPD *4C16
200101066
108A AVA
01/09/2020 1000 S STATE ST, UKIAH
UPD *4C16
200101276
City of Ukiah
21-CDBG-NH-20004

UKIAH POLICE DEPARTMENT Call Log Report Graffiti
First Date: 01/08/2020 Total Calls
58 Last Date: 04/19/2021
Call Number Disposition Complaint/Date Address Unit
200100897
594G VAN
01/08/2020 WASHINGTON AV // S DORA ST, UKIAH
UPD *4C7
200201940
594G VAN
02/17/2020 499 LESLIE ST, UKIAH
UPD *4C7
200201979
594G VAN
02/17/2020 555 LESLIE ST, UKIAH
UPD *4C7
200202696
594G VAN
02/22/2020 377 WARREN DR, UKIAH S/A A
UPD *4C16
200203045
594G VAN
02/25/2020 377 PEACH ST, UKIAH S/A A
UPD *4C7
200300091
594G R594
03/01/2020 141 GIBSON ST, UKIAH
UPD *4B86
UPD 4B73UPD 4S27
200300167
594G VAN
03/02/2020 676 MYRON ST, UKIAH
UPD *4C7
200300549
594G VAN
03/05/2020 900 N OAK ST, UKIAH
UPD *4C16
200300560
594G VAN
03/05/2020 740 N SPRING ST, UKIAH
UPD *4C16
City of Ukiah
21-CDBG-NH-20004

UKIAH POLICE DEPARTMENT Call Log Report UCC Complaints
First Date: 01/23/2020 Total Calls
432
Last Date: 04/13/2021
Jurisdiction: UKIAHCall Number Disposition Complaint/Date Address Unit 200102822
750C UCC
01/23/2020 825 N STATE ST, UKIAH
UPD *4B76
200102990
415T UCC
01/25/2020 1240 AIRPORT PARK BL, UKIAH
UPD *4B101
UPD 4C16
200103051
750A UCC
01/26/2020 390 W CLAY ST, UKIAH S/A 2
UPD *4B98
200103397
750B UCC
01/29/2020 1205 AIRPORT PARK BL, UKIAH
UPD *4B90
UPD 4B84
200103594
415N UCC
01/30/2020 260 S SCHOOL ST, UKIAH
UPD *4B90
200103736
415T UCC
01/31/2020 410 W SMITH ST, UKIAH
UPD *4B87
200200221
415T UCC
02/03/2020 1116 AIRPORT PARK BL, UKIAH
UPD *4B100
UPD 4C7
City of Ukiah
21-CDBG-NH-20004

UKIAH POLICE DEPARTMENT Call Log Report UCC Violations
01/01/2020 Total Calls03/21/2021 46
Call Number Disposition Complaint/Date Address Unit
200100002
620F FIREWORKS
01/01/2020 613 EMPIRE DR, UKIAH
UPD *4B98
200100007
620F FIREWORKS
01/01/2020 280 BURLINGTON DR, UKIAH
UPD *4S27
200100189
620F 829
01/02/2020 501 S STATE ST, UKIAH
UPD *4B100
200200374
620F D17415T D17808 D17 LEWIS LN, UKIAH
808 D17
UPD *4B100
UPD 4B84UPD D17UPD L3
200200377
620F L3415T L3808 L3 LEWIS LN, UKIAH
UPD *L3
200200378
620F 4B84415T 4B84148P 4B84 LEWIS LN, UKIAH
808 4B84
UPD *4B84
200200379
620F 4B100415T 4B100808 4B100 LEWIS LN, UKIAH
UPD *4B100
200200475
415T TRANSIENT
City of Ukiah
21-CDBG-NH-20004

UKIAH POLICE DEPARTMENT Call Log Report Marijuana Grows First Date: 06/29/2020 Total Calls
Last Date: 10/07/2020
6 Call Number Disposition Complaint/Date Address Unit
200603168
113G UCC
06/29/2020 220 FORD ST, UKIAH
UPD *4B76UPD 4B100
UPD 4S26
200700992
820 820113G 4B88
07/09/2020 1101 N OAK ST, UKIAH
UPD *4B88UPD 4B101
200703100
113G HS
07/27/2020 780 APPLE AV, UKIAH
UPD *4B76UPD 4B100
200802837
113G 817
08/25/2020 1084 HELEN AV, UKIAH
UPD *4B100
UPD 4B76
UPD 4B88UPD 4B90UPD 4B98UPD L3
UPD L4
200902520
113G 4B76
09/22/2020 203 S HORTENSE ST, UKIAH
UPD *4B76
201000751
822 822113G
10/07/2020 350 S HIGHLAND AV, UKIAH
UPD *4B88UPD 4S30UPD L3
City of Ukiah
21-CDBG-NH-20004

UKIAH POLICE DEPARTMENT Call Log Report Type All Unit Times and Location First Date: 01/01/2020 Total Calls
Last Date: 04/20/2021 760
Call Number Disposition Complaint/Date Address Unit
200100052
597F Animal
01/01/2020 WASHINGTON ST // S STATE ST, UKIAH
UPD *4C7
200100060
597B Animal
01/01/2020 404 PLUM DR, UKIAH S/A B
UPD *4C7
200100083
597I Animal
01/01/2020 884 S STATE ST, UKIAH
UPD *4B100
200100084
597G Animal
01/01/2020 298 PLANT RD, UKIAH
UPD *4C7
200100288
597H Animal
01/03/2020 411 MENDOCINO DR, UKIAH
UPD *4C16
200100310
597F Animal
01/03/2020 680 S STATE ST, UKIAH
UPD *4C16
200100323
597F Animal597I
01/03/2020 1027 N PINE ST, UKIAH
UPD *4C16
200100342
597F Animal
01/03/2020 300-BLK PLUM ST, UKIAH
UPD *4C16
200100425
597G Animal
01/04/2020 400-BLK N BUSH ST, UKIAH
UPD *4B101
UPD 4B69
City of Ukiah
21-CDBG-NH-20004

CDBG CODE ENFORCEMENT SERVICES PROGRAM
PROPERTY NUISANCE DOCUMENTATION – PHOTOS
Included below are photos from code enforcement calls for service, including illegal dumping, graffiti, garbage and debris, and abandoned vehicles. Captions are provided where appropriate.

Illegal dumping and graffiti at abandoned, vacant property.

City of Ukiah
21-CDBG-NH-20004

Garbage, debris, and abandoned vehicles in backyards of single-family homes City of Ukiah
21-CDBG-NH-20004

Abandoned vehicles
City of Ukiah
21-CDBG-NH-20004

CDBG CODE ENFORCEMENT SERVICES PROGRAM

RENTAL HOUSING PROTECTION DOCUMENTATION
Through this 2021 CDBG application for a code enforcement services program, the City of Ukiah is proposing to redesign and rebuild the capacity of the Code Enforcement Division to respond to escalating enforcement and compliance issues in the six deteriorating areas of the City (the LMA service area). One of the needs of a City code enforcement program is to design and implement a Rental Housing Protection program through Ordinance.

The City does not yet have this Ordinance established, as the City has not had the capacity to enforce such an Ordinance. If CDBG funding is received for the City’s proposed Code Enforcement Services program, the City intends to explore design and adoption of such an ordinance with the Ukiah City Council.

City of Ukiah
21-CDBG-NH-20004

City of Ukiah
21-CDBG-NH-20004

Providing shared management of fire protection services for the City of Ukiah and Ukiah Valley Fire District

UKIAH VALLEY FIRE AUTHORITY
1500 SOUTH STATE STREET
UKIAH, CA 95482-6709
Phone: (707)462-7921 ♦ Fax: (707)462-2938 ♦ Email: [email protected] April 26, 2021
Department of Housing and Community Development
Division of Financial Assistance, Attn: CDBG NOFA Unit
2020 W. El Camino Avenue, Suite 670
Sacramento, CA 95833
Re: City of Ukiah’s Application to the Community Development Block Grant Program 2021 NOFA for Code Enforcement Services Program
To Whom It May Concern:

As the Fire Chief for the Ukiah Valley Fire Authority (UVFA), I was pleased to learn of the City of Ukiah’s application to the Community Development Block Grant Program to fund a City of Ukiah Code Enforcement Services program in deteriorating areas of the City of Ukiah. The UVFA fully supports the application and intends to partner with the City of Ukiah Community Development Department to assist in delivering these program services.

Respectfully,
Doug Hutchison
Fire Chief/EMT-P
Douglas P. Hutchison
City of Ukiah
21-CDBG-NH-20004

City of Ukiah
21-CDBG-NH-20004

CDBG CODE ENFORCEMENT SERVICES PROGRAM

CONTRACTOR / SUBRECIPIENT DOCUMENTATION
The City of Ukiah intends to implement and administer a CDBG-funded Code Enforcement Services Program and associated Standard Agreement “in-house” with City of Ukiah staff within the Community Development Department. Draft and/or signed agreements with a contractor or subrecipient will not be needed and thus are not applicable for the City’s application.

City of Ukiah
21-CDBG-NH-20004

Profile: [email protected]
Applicant Information
Linked Applicant
[email protected]
Tell us about you.

First name
Craig
Last name
Schlatter
Phone Number
7074636219
Email
[email protected]
Title
Community Development Director
Company/Organization
City of Ukiah
Company Website
www.cityofukiah.com
City
Ukiah
State
California
Organization Information
Tell us about your organization.

Organization Name
City of Ukiah
Employer Identification Number (EIN)
946000446
DUNS #
074642893
Authorized Representative Per Resolution
Sage Sangiacomo
Business/Finance Representative
Daniel Buffalo
Organization Address
Address
300 Seminary Avenue
City of Ukiah
21-CDBG-NH-20004

Address 2
City
Ukiah
State
California
County
Mendocino
Congressional District/Region
2 Zip
95482
Phone
7074636221
Phone Extension
Fax
7074636204
Is or will there be a consultant on this activity/application? No
Employer Identification Number (EIN)
946000446
DUNS #
074642893
Business/Finance Contact (if required)
Name
Title
Email
Phone
Are you applying on behalf of an additional Jurisdiction? No
City of Ukiah
21-CDBG-NH-20004

Racial Equity: 26371564
Name Attachments
26371564 No
Applications
City of Ukiah Code Enforcement Services Program
Racial Equity
It is a Department priority to ensure all eligible persons receive equitable access to services, and are served with dignity, respect and compassion regardless of circumstance, ability or identity. This includes marginalized populations, including but not limited to, Black, Native and Indigenous, Latinx, Asian, Pacific Islanders and other People of Color, immigrants, people with criminal records, people with disabilities, people with mental health and substance use vulnerabilities, people with limited English proficiency, people who identify as transgender, people who identify as LGBTQ+, and other individuals that may not traditionally access mainstream support. The following list of questions highlight items that you as the Grantee might be doing to address racial equity. If you have not started to address racial equity in your housing and community development projects and programs, this is an opportunity to describe your plans for how this funding will reduce disparities and increase racial equity in your communities. Answers in this section will not serve to qualify or disqualify applicants but rather will serve as a baseline measure of the current state of each applicant’s disparities, efforts and outcomes.

Please select your application type:

Public Services
Has your jurisdiction completed an analysis of racial disparities in its programs that address housing insecurity, homelessness and economic insecurity?
No
How will you capture and analyze data to determine if you have disproportionate outcomes in your CDBG funded project or program for people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color who have been historically marginalized and are disproportionately impacted by housing segregation, poverty, and homelessness? The City of Ukiah will primarily capture and analyze data regarding disproportionate outcomes in CDBG-CV through the use of community-engagement forums, equity surveys, and personal communication from members of the City’s newly-formed Equity and Diversity Committee. The 11-person Equity and Diversity Committee includes two City Council members and nine individuals who identify with or are members of organizations that represent the following demographic groups: Persons with lived experience of poverty (currently or formerly living at or below the poverty level, Persons with physical or mental disabilities, Persons from the LGBTQA community, Native American tribes and communities in Mendocino County, Persons from the Hispanic/Latino community, Persons of color, Persons whose primary language is not English, Youth 21 years and younger, and Seniors 65 years or older.

The Committee, seated on February 17, 2021, has been tasked with developing an action plan to foster diversity and equity in the organization and our community. The committee will review policies, practices, and procedures to promote and enhance equal participation and access to services. The Equity and Diversity committee serves in an advisory capacity to the City Council and City Manager.

How will you respond to identified disparities and use this funding to work toward racial equity in your CDBG funded project or program?
The City of Ukiah will evaluate and respond to identified disparities through the goals, objectives, and strategies identified in the City-wide comprehensive equity action plan developed by the City of Ukiah’s Equity and Diversity Committee. Ongoing progress to meet racial equity goals will be evaluated during the committee’s annual review process.

Does your organization have requirements for all subrecipients to look at data to determine racial disparities in its programs?
No
Does your organization have requirements for all subrecipients to put a plan in place to address racial disparities if they exist?
No
Identify and describe how people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color will access your CDBG funded project or program.

City of Ukiah
21-CDBG-NH-20004

Do you have Formal partnerships such as MOUs or subrecipient agreements with organizations serving people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color?
Yes
Please provide a narrative about the Formal Partnerships you have:

The City of Ukiah has a Memorandum of Understanding with the Coyote Valley Band of Pomo Indians to use the Pomo Indians Band's gym for the City's league youth and adult basketball activities. In exchange for this use, tribal members and their children are provided free registration into all City youth and adult sports leagues, swim lessons, and other recreation activities.

Do you have Informal partnerships with organizations serving people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color? Yes
Please provide a narrative about the Informal Partnerships you have:

The City partners with the local Community Action Agency North Coast Opportunities, Mendocino County Continuum of Care, Mendocino Latinx, and other organizations.

Do you have Materials in multiple language and accessible on jurisdiction website? Yes
Please provide a list and links to the materials in multiple languages:

Although not all the City's materials are available in multiple languages, the City has made significant progress over recent years to improve access to multiple language materials. The City maintains a contract with LanguageLine to provide interpretation services. The City also employs several bilingual English-Spanish speaking staff in its customer service department to assist monolingual Spanish-speaking residents with access to City services. Advertising for major events hosted by the City is usually in English and Spanish, including posts on the City's Facebook page.

Do you have Communications campaigns on social media, radio, television or flyers targeted to people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color?
Yes
Please provide a narrative and any applicable links for the communications campaigns:

The City regularly participates in communication campaigns on social media, radio, television, and flyers to target persons of protected classes. Recent efforts include: media campaigns to share vaccination/COVID-19 information to the Latino/Latina/Latinx community, partnering with numerous other agencies to share multilingual U.S. Census information to targeted communities, and recruitment for the City’s Equity and Diversity Committee. Other efforts include the City Council adopting a resolution to recognize February as Black History Month and a recent partnership with California Listos and other nonprofits and local artists to create a public art project promoting culturally thoughtful emergency preparedness messaging in the City's downtown Alex Thomas Plaza.

Do you have any 'other' means not listed for people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color accessing your CDBG-CV funded project or program?
No
How are the voices of people in protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/Latinx, Asian, Pacific Islanders and other people of color and those with lived experience of housing insecurity, homelessness and economic insecurity being centered in a meaningful, sustained way in creating effective approaches to addressing disproportionate outcomes in local projects and programs?
Does your jurisdiction have an advisory body for community level planning and decision making (e.g. Housing Advisory Committee, Community Planning Advisory Committee)? No
Has your organization taken steps to ensure these funds are accessible to smaller and non-traditional organizations that have historically been serving communities of color but may not have previously participated formally in government grant programs?
No
City of Ukiah
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Will your organization use these funds to address the organizational capacity of organizations that are led by Black, Latinx, Asian, Pacific Islander, and Native and Indigenous people? No
List your partner organizations that are addressing racial equity in the housing and homelessness response system, the economic development sector and the health care sector and how do you partner with them.

Organization Name:

Mendocino Latinx
Partnership Type:

Informal
Number of years in this type of partnership:
2 Group(s) Served:

Latinx
Do you have additional partners to list?
Yes
Organization Name #2:

Coyote Valley Band of Pomo Indians
Number of years in this type of partnership:
15 Partnership Type:

Formal
Group(s) Served:

Native American
Will your organization or chosen subrecipient be hiring staff for the CDBG funded project or program? No
City of Ukiah
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Threshold: 26400790
Name Attachments
26400790 Yes
Applications
City of Ukiah Code Enforcement Services Program
All applications are required to pass threshold requirements.

Failure to meet threshold will result in immediate disqualification.

Applications that do not meet threshold will not move on to scoring, or in the case of OTC, review for award.

Threshold
Activity Type
Programs
Are you looking to start a new program, modify an ongoing program, or add a new type of assistance to an existing program?
New
Were you required to submit a Single Audit to the State Controllers Office? No - we were exempt from filing a Single Audit Report
Are all single audit findings cleared or in remediation? N/A - Exempt from Single Audit Requirements
Some activities require proof of physical site control while others require proof of control of the resources necessary to complete the activity. For example, a service that provides delivered meals will need to have "control" of a vehicle for deliveries. In the narrative box, explain what type of site control will be necessary for your activity. Upload the applicable proof of site control such as: lease, deed, vehicle registration, etc.

Do you have site control?
Yes
Description of site control of the facility or means to conduct the services:

City of Ukiah Code Enforcement services will be administered and implemented out of the offices of the Community Development Department, located at the Civic Administration Center of the City of Ukiah at 300 Seminary Avenue, Ukiah, CA 95482. City of Ukiah owns and operates the Civic Administration Center.

Programmatic site control is not applicable. As code enforcement activities are performed and units inspected, site control will be documented and verified.

Upload your Site Control Supporting Documentation
Site Control Doc- Ukiah code enforcement.pdf
Upload an executed Statement of Assurances and Compliance. The template is found in the Files tab under the program solicitation. Please make sure the statement is completed with your jurisdiction's information and that the document has the specific CDBG-CV2 designation in the footer. The Statement of Assurances and Compliance is a legally binding document.

Upload your signed Statement of Assurances and Compliance with 2 CFR Part 200 (Appendix J) 2021 CDBG- Ukiah Certifications.Statement of Assurances.pdf Per 24 CFR §570.486 https://www.law.cornell.edu/cfr/text/24/570.486 the public notice should contain at the minimum, the amount of CDBG funds being requested, the amount of PI funds being used (if applicable), the range of activities that will be performed, the address, phone number, and times of the meeting.

City of Ukiah
21-CDBG-NH-20004

Citizen Participation - Have you met all Public Hearings/Citizen Participation requirements? Yes
Upload Citizen Participation Proof of Public Notice
Ukiah Citizen Participation- Proofs of Publication.pdf
Upload Public Meeting/Hearing Presentation/Handout Materials 11a.2021CDBGAppsPublicHearing.Handouts.Minutes.pdf
Did you use the HCD Approved Resolution Template in Content and Form from the Files Section of this Application? Yes
Upload Approved Resolution for Application
CC Reso 2021-12 - 2021 CDBG Application Submittal.pdf
Upload Printout of Authorized Signatory as Identified in the Approved Resolution from Jurisdiction Website Download the FI$CAL TIN from the Files tab in the Solicitation. Do not use P.O. Box addresses on the TIN. Make sure the TIN includes the official name of your jurisdiction.FI$CAL TIN FORM Upload CA FI$CAL TIN Verification form
Ukiah CA Fiscal TIN Form.pdf
Budgets and Sources & Uses
Total Number of New Grant Dollars Applied For and Requested in eCivis Budget Template:
$500,000.00
Do you have 100% of funds necessary to complete the activity? Yes
Do you have program income not already included and committed in a CDBG activity? No
You are expected to provide two activity budgets. There is a CDBG specific budget that you will complete as part if your application in the eCivis Grants Network. That budget is linked below and must be completed before you submit your application. You ALSO need to complete a full activity budget. Your full activity budget should use the sources and uses Excel template included in the Files tab in the Solicitation. You may use your own excel budget, provided it includes all of the sources and uses that will be included in your activity. Include line items for each component of your activity. Identify all funding sources that will be used to fund your activity including other federal and state funding, local funding, foundation or non-profit funding, donations and any other cash resources. Do not include in-kind donations or volunteer time.#####This template will also be used to evaluate your duplication of benefits. Indicate in the template where you project increased utilization of your public services if you are proposing a public service activity.##### Your complete activity budget narrative should include information about how the activity will be funded and whether or not the activity is viable if other funding sources are not available and the activity is only partially funded.

For instance can the project scope be reduced the number of beneficiaries be reduced, can the project be scaled to the amount of funding available. Make sure the budget narrative has a relationship to the tasks and deliverables described above. The narrative should include information about how the CDBG funding will only be used to support a new activity, a modified existing activity, or an addition of a new type activity.

Have you completed and submitted your CDBG budget worksheet in eCivis? Yes
Have you completed your activity sources and uses documentation (template)? Yes
Upload activity sources and uses documentation (template):

City of Ukiah CE - activity sources and uses budget.xlsx Budget narrative should include information about activity viability if the project is only partially funded. For instance can the project scope be reduced the number of beneficiaries be reduced, can the project be scaled to the amount of funding available. Include budget information that describes your activity budget as uploaded. Make sure the budget narrative has a relationship to the tasks and deliverables described in the application.

Have you completed your activity CDBG budget worksheet narrative in eCivis? Yes
City of Ukiah
21-CDBG-NH-20004

Upload other budget documentation
Have you expended at least 50 percent of open CDBG funds in the same activity type? N/A
Debarment Check must be performed on the non-entitlement jurisdiction (Grantee), as well as any contractors or subrecipients involved in the activity. Please go to SAM.gov and perform a debarment check on the appropriate parties, and upload the results to demonstrate no active exclusions exist. Note that No Records Found is not a valid search result. Please upload in PDF format.

Federal funds may not be used to pay contractors, non-profits, or agencies that are federally debarred. Provide a proof of no-debarrment for each agency, contractor, non-profit, or company that will receive funding or be paid out of this grant. Individuals that are not a business do not need to be checked.

Use https://www.sam.gov/SAM/ to check for excluded parties and upload proof that contractors etc. are not debarred.

If you do not yet know who your contractors or subrecipients will be, you do not need to show proof of debarrment check at application. However you will be required to check for debarment prior to contract or subrecipient agreement execution.

Debarment checks that do not show results will not be accepted. All parties must be registered in SAM.Gov. Unregistered: consultants, contractors, partners, or subrecipients will not be eligible for reimbursement.

Upload Debarment Check(s)
City of Ukiah SAM reg- no debarment.pdf
Have you met the state objective for Fair Housing - Access to Opportunity per the Criteria on the State Objective form??
Yes
Have you met the state objective for Disaster Resiliency Long-Term Planning per the Criteria on the State Objective form?
Yes
Are you claiming General Administration for this activity? Yes
Upload Activity NEPA Compliance
NEPA ER- CENST.Exempt- Ukiah Code Enforcement Program (Rev.Pg2).pdf Upload General Administration NEPA Compliance
NEPA ER- Exempt.CENST- GA Code Enforcement (Rev.Pg2).pdf Upload the Environmental Review form(s) and essential supporting documentation including consultation letters, mitigations conditions of approval or other documents. Please do not upload the entire environmental review record if it is more than 50 pages. Do upload any noticing FONSI/RROF or NOIRROF and Authorization to Use Funds if available that corresponds with the activity’s appropriate level of review. Acceptable formats of these forms can be located at https://www.hudexchange.info/programs/environmental-review/. To determine the correct level of review go to HUD’s environmental review overview page https://www.hudexchange.info/programs/environmental-review/orientation-to-environmental-reviews/#overview. Please make sure your Environmental Review is definitive in findings and that the project description matches the project description in this application. Environmental Reviews with qualified findings that do not adequately or correctly identify mitigations that did not complete required consultations, or that have other material deficiencies may result in disqualification.

Upload Environmental Review form(s) and essential supporting documentation Upload Environmental Review form(s) and essential supporting documentation Initial Requirements
All applications must comply with HUD’s federal cross cutting requirements found at 24 CFR §570.600 City of Ukiah
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et seq, and summarized in section XX of this NOFA. Failure to comply with federal cross cutting may result in disqualification of the application. In addition, applications must provide documentation of compliance with state overlays as follows:

Has your housing element been submitted to HCD?
Yes
Modification of Activities - Applicants must provide documentation of modifications affecting National Objectives 24 CFR 570.483 et seq., beneficiary count, participation in the urban county entitlement defined in 42 U.S.C. 5302(A)(6), and changes in the eligibility of the overall activity 42 U.S.C. §5305 Please select a check box to certify with Modification of Activities Compliance as listed above No
Have any Department of Housing and Community Development monitoring findings been resolved or is there an approved remediation plan in effect? If you have not been monitored in the last five years, select N/A. If you are unsure if your prior findings have been resolved please contact your program representative.

Have funds due to the state for repayment of non-compliance items have been repaid? Or have you entered into a satisfactory repayment agreement, and payments are current? N/A (no funds due for re-payment)
Are you in compliance with all existing HCD award agreements? N/A - No Other Agreements in Place
Do you have any overdue semi-annual or annual grant reports? No
Are all HCD Monitoring Findings Cleared or in Remediation? N/A - No monitoring findings at most recent HCD monitoring Additional Requirements
By typing my name in the field below, I hereby certify that this application is true, correct, and complete to the best of my knowledge.:

Craig Schlatter
Threshold: 26400790 File Attachments
Upload activity sources and uses documentation (template):

City of Ukiah CE - activity sources and uses budget.xlsx City of Ukiah
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DOB Tracking- Ukiah CE
City of Ukiah Code Enforcement Services Program City of Ukiah Community Development Department Duplication of Benefits Tracking Sources Budget Gap/
Uses (line item budget) Total Activity Costs CDBG CITY GF [Source 3] [Source 4] [Source 5] [Source 6] [Source 7] [Source 8] [Source 9] City General Fund CDBG Duplication of Benefits [Activity Costs Category 1 (i.e. Activity Delivery, Materials, Labor)] City Staff - Building Official $ 109,995.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 10,000.00 $ 99,995.00 $ - City Staff - Building Inspector ll $ 25,104.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 19,026.00 $ 6,078.00 $ - City Staff - Code Enforcement Offic $ 351,427.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 351,427.00 $ - Legal costs- City Attorney Office $ 7,500.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 7,500.00 $ - Code Enforcement Training $ 25,000.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 25,000.00 $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 519,026.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 54,026.00 $ 465,000.00 $ - [Activity Costs Category 2 (i.e. Activity Delivery, Materials, Labor)] [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - General Administration
City staff- administration $ 35,000.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 35,000.00 $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 35,000.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 35,000.00 $ - Activity Total $ 554,026.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 54,026.00 $ 500,000.00 $ - Instructions: Fill out the above line item budget with you projected activity costs. You may identify the line items by category, such as activity delivery, activity, and admin, or by any other activity categories that apply to your activity. Do keep you administration costs categorized under the General Administration category. Fill in the jurisdiction and activity information at the top of the form, and Identify the spedific resources (funds) that will be used to pay for each line item in each category. If you do not have CDBG-PI, please leave those fields blank. If your budget City of Ukiah
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SAMPLE
City of Town Food Bank Helping Hands Mission
Duplication of Benefits Tracking Sources Budget Gap/
Uses (line item budget) Total Activity Costs CARES Act Donations Mission Fndn. DHSS FEMA General Fund [Source 7] [Source 8] [Source 9] CDBG-CV1 CDBG PI Duplication of Benefits Food and Delivery Costs
Canned Food $ 25,000.00 $ - $ 1,500.00 $ 5,000.00 $ 15,000.00 $ - $ - $ - $ - $ - $ 3,500.00 $ - $ - Perishible Food $ 50,000.00 $ - $ 2,500.00 $ 5,000.00 $ 35,000.00 $ - $ - $ - $ - $ - $ 7,500.00 $ - $ - Boxes/Bags $ 1,500.00 $ - $ - $ 1,500.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - Delivery Fuel $ 7,500.00 $ - $ - $ 1,000.00 $ - $ - $ - $ - $ - $ - $ - $ 7,500.00 $ 1,000.00 Vehicle Costs $ 9,000.00 $ - $ 500.00 $ - $ - $ - $ - $ - $ - $ - $ 8,000.00 $ - $ (500.00) [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 93,000.00 $ - $ 4,500.00 $ 12,500.00 $ 50,000.00 $ - $ - $ - $ - $ - $ 19,000.00 $ 7,500.00 $ 500.00 Activity Delivery (Helping Hands Mission Staff Costs
Delivery Staff $ 60,000.00 $ - $ - $ 10,000.00 $ - $ - $ - $ - $ - $ - $ 50,000.00 $ - $ - Packaging Staff $ 55,000.00 $ - $ - $ 10,000.00 $ - $ - $ - $ - $ - $ - $ 50,000.00 $ - $ 5,000.00 HHM Management Staff $ 125,000.00 $ - $ - $ 25,000.00 $ 50,000.00 $ - $ - $ - $ - $ - $ 27,000.00 $ 15,000.00 $ (8,000.00) [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 240,000.00 $ - $ - $ 45,000.00 $ 50,000.00 $ - $ - $ - $ - $ - $ 127,000.00 $ 15,000.00 $ (3,000.00) General Administration
City of Town Staff $ 45,000.00 $ - $ - $ - $ - $ - $ 23,000.00 $ - $ - $ - $ 20,000.00 $ 2,500.00 $ 500.00 Grant Consultant $ 10,000.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 10,000.00 $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 55,000.00 $ - $ - $ - $ - $ - $ 23,000.00 $ - $ - $ - $ 30,000.00 $ 2,500.00 $ 500.00 Activity Total $ 388,000.00 $ - $ 4,500.00 $ 57,500.00 $ 100,000.00 $ - $ 23,000.00 $ - $ - $ - $ 176,000.00 $ 25,000.00 $ (2,000.00) Instructions: Fill out the above line item budget with you projected activity costs. You may identify the line items by category, such as activity delivery, activity, and admin, or by any other activity categories that apply to your activity. Do keep you administration costs categorized under the General Administration category. Fill in the jurisdiction and activity information at the top of the form, and Identify the spedific resources (funds) that will be used to pay for each line item in each category. If you do not have CDBG-PI, please leave those fields blank. If your budget City of Ukiah
21-CDBG-NH-20004

Legislative: 26371584
Name Attachments
26371584 No
Applications
City of Ukiah Code Enforcement Services Program
Legislative Data
Is this activity/project city wide or county wide?
Yes - City Wide
Does this activity/project cross legislative boundaries? No
Indicate the number Congressperson(s) are in the boundaries of this activity/project? 1 Congressperson #1 Name:

Jared
Congressperson #1 Last Name:

Huffman
Congressperson #1 District Number:
2 Congressperson #1 Street Address:
200 South School Street, Ukiah, CA
Indicate the number of State Senator(s) are in the boundaries of this activity/project? 1 State Senator #1 Name:

Mike
State Senator #1 Last Name:

McGuire
State Senator #1 District Number:
2 State Senator #1 Room Number:
5,061
Indicate the number ofState Assembly Member(s) are in the boundaries of this activity/project? 1 State Assembly Member #1 Name:

Jim
State Assembly Member #1 Last Name:

Wood
State Assembly Member #1 District Number:
2 City of Ukiah
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State Assembly Member #1 Room Number:
6,005
State Assembly Member #2 Name:

N/A
City of Ukiah
21-CDBG-NH-20004

State Objectives: 26371579
Name Attachments
26371579 Yes
Applications
City of Ukiah Code Enforcement Services Program
State Objectives Criteria
Instructions
All applicants are required to demonstrate, to the satisfaction of the Department, that state objectives criteria are met. These criteria include: (1) Affirmatively Furthering Fair Housing and (2) Disaster Resiliency. Each criterion includes sub-categories and applicants must demonstrate at least one option under each sub-category is met. Sub-categories include:

Affirmatively Furthering Fair Housing:

1. Housing Mobility Strategies;

2. Development of Housing Choices and Affordability in High Opportunity Areas; and

3. Place-based Strategies to Encourage Community Conservation and Revitalization, including Preservation and Displacement Protection
Disaster Resiliency:

1. Building Standards, Zoning and Site Planning; and

2. Long Term Planning
Applicants must fill out the following form, including a short description of documentation and relevant document links and the form must be certified by the delegate or sub-delegate for the application. Documentation must be minimal in volume and demonstrate the completion or approval of the action. Examples include resolutions, project approvals or other proof of adoption, approval or completion. The Department may consider other forms of verification on a case by case basis.

AFFIRMITIVELY FURTHERING FAIR HOUSING
Applicants must select a "yes" answer to at least one option under each sub-category to demonstrate meeting the affirmatively furthering fair housing (AFFH) state objectives. Sub-categories include: 1. Housing Mobility Strategies; 2. Development of Housing Choices and Affordability in Highest and High Resource Opportunity Areas; and 3. Place-based Strategies to Encourage Community Conservation and Revitalization, including Preservation and Displacement Protection for Lower Income Households or in Moderate and Low Resource Opportunity Areas or Areas of High Segregation and Poverty Housing Mobility Strategies
Affirmative marketing strategies or plans targeting nearby neighborhoods No
Use, affirmatively market or take other actions to promote use of housing voucher mobility throughout the community (e.g., proof of vouchers by census tract or other area indicator, landlord outreach programs, efforts to support landlord participation, and subsidizing security deposits No
Housing mobility counseling
No
Assistance with security deposits and moving expenses
No
City-wide affordable housing registries
No
City of Ukiah
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Regional coordination and/or administration of vouchers (such as shared waiting lists) No
Accessibility programs focus on improving access to housing, public buildings and facilities, sidewalks, pedestrian crossings, and businesses
Yes
Please describe and include relevant links that demonstrate the action was completed:

In June 2020, the City started the Downtown Streetscape Improvement Project. The project, which is expected to be completed in 2021, provides streetscape improvements in downtown Ukiah on State Street, Perkins Street, and Standley Street, including sidewalk widening, curb ramps and bulb outs, street lights, street furniture and tree planting. The project also includes a “road diet” between Henry Street and Mill Street that is transforming the existing four-lane cross section into a three-lane cross section.

The Streetscape Project will improve accessibility to businesses in the downtown, public buildings and facilities, sidewalks, and pedestrian crossings. See link for more information: http://www.cityofukiah.com/streetscape/ In addition to the Streetscape project, in October 2019 the City Council adopted the 2019-2027 Housing Element. The City’s updated Housing Element includes as an Implementing Program 1a, which reads as follows: “Implement a residential rehabilitation program. Emphasize rehabilitation of mobile homes, detached single-family dwelling units, and lower-income multifamily housing projects. Prioritize funding for health and safety repairs, energy efficiency improvements, and ADA accommodations. Assist in completing the rehabilitation of at least 25 lower income housing units in the planning period.” The City is submitting an application to HCD for funding of a housing rehabilitation program under the 2021 CDBG NOFA, and if awarded, this would further the City’s efforts to increase accessibility to housing. See Page 65 of the Housing Element at this link:
http://www.cityofukiah.com/NewWeb/wp-content/uploads/2019/12/City-of-Ukiah-2019-2027-Housing-Element-Update-fullCERTIFIED-120519.pdf Finally, the City currently is actively redesigning a recently purchased municipal services building with a 2020 CDBG planning grant to remove architectural barriers to accessibility for the public’s future use of the building.

Please upload proof of completed actions:

Ukiah Downtown Streetscape Project April 2021 update.pdf High performing school districts to improve a diversity of students and staff to serve lower income students No
Other strategies not identified above
No
Housing Choices, Affordability and Other Actions to Promote Access in Highest and High Opportunity Resource Areas
For Information on Opportunity Areas, Please see TCAC/HCD Opportunity Maps at https://www.treasurer.ca.gov/ctcac/opportunity.asp
Applicant does not have highest or high resource opportunity areas No
Rezoned multifamily sites in highest or high resource opportunity neighborhoods in the last five years No
Approved or completed affordable housing in highest or high resource opportunity neighborhood in the last five years
No
Expand permitted residential uses (e.g., duplexes, triplexes, four-plexes) in zoning districts in highest or high resource opportunity areas
No
City of Ukiah
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Modify land use policies or development standards to facilitate housing choices and affordability in highest or high resource opportunity areas such as minimum lot sizes, reduced parking requirements, parking maximums, multifamily height requirements, housing overlay zones
Yes
Please describe and include relevant links that demonstrate the action was completed:

In adopting its newly updated 2019-2027 Housing Element, the City of Ukiah adopted the implementation of programs that will and are currently modifying land use policies or development standards to facilitate housing choices and affordability in highest or high resource opportunity areas.

Three of the implementing objectives included the following:
• Update C1 and C2 Zones to allow by-right housing development, with objective design and development standards. Units allowed by-right will include multifamily, SROs, duplexes, triplexes, and fourplexes. • Update the C-N Zone to increase residential density and allow similar housing types as those allowed in R-2. • By-right housing program for select parcels. Specific to APNs 00304077, 00304078, and 00304079, rezone these parcels at the default density of 15 du/ac. Also rezone these parcels to allow residential use by-right for developments with at least 20% of the units affordable to lower income households.”
Towards these implementation objectives, the City has accomplished the following:
• Complete objective design and development standards. The Ukiah City Council approved the standards on November 20, 2020. • By-right housing program for select parcels. On March 17, 2021, the Ukiah City Council adopted an ordinance adopting the City’s first Housing Overlay Zone for the three parcels mentioned above. This is expected to lead to the construction of an affordable housing project at that location.

The following are in progress with expected introduction for adoption by City Council in June 2021:
• Update C1 and C2 Zones to allow by-right housing development. • Update the C-N (Neighborhood Commercial) Zone to increase residential density and allow similar housing types as those allowed in R-2 (medium density) residential.

An example of the impact the change to the C-N Zone will have in highest resource and high resource opportunity areas in Ukiah is attached below.

Please upload proof of completed actions:

Ukiah- actions to promote access- mapping and description.pdf Use mixed income strategies in highest or high resource opportunity areas (e.g., funding, incentives, policies and programs, density bonuses, land banks, housing trust funds) No
Update development review processes in highest or high resource opportunity areas such as eliminating conditional use permit process requirements for multifamily, maximizing by-right approvals, minimizing discretionary review opportunities, shortening review timelines, by right processes for community care facilities over seven persons
No
Reduce, defer or mitigate development fees to support housing choices and affordability in highest or high resource opportunity areas (e.g., assess fees based on square footage, type and location) No
Scattered site project approvals or programs in highest or high resource opportunity areas No
Inclusionary requirements or similar policies, programs or procedures No
City of Ukiah
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Other targeted investment and programs in affordability housing in highest or high resource opportunity areas (e.g., sweat equity, down payment assistance, new rental construction Yes
Please describe and include relevant links that demonstrate the action was completed:

The City of Ukiah has operated a Downpayment Assistance Program (DAP) or First Time Homebuyer Program (FTHB) since approximately 2011. Most recently, the City applied for and was awarded funding for a FTHB program through the HOME Investment Partnerships Program, contract #16-HOME-11376. The City expended 97% of FTHB program funds related to this award, as well as approximately $120,000 in HOME Program Income.

The City operates the DAP/FTHB program on a continual basis throughout the City of Ukiah incorporated area, including High or Highest Resource Opportunity Areas, with HOME open contracts or HOME PI. Two of the homes purchased by borrowers, for example, were located in Highest and High Resource Opportunity Areas. Deeds of trust (with borrowers’ names redacted) and maps are attached to demonstrate the action was completed.

Please upload proof of completed actions:

Proof of action- housing choices.access- Ukiah FTHB program.pdf Accessibility modification projects or programs in in highest or high resource opportunity areas No
In-home or community-based support services in in highest or high resource opportunity areas No
Implement a campaign or similar actions to combat local opposition to affordable housing in highest or high resource opportunity areas
No
Other (describe how this meets subarea objective):

No
Place-based Strategies to Encourage Community Conservation and Revitalization, including Preservation and Displacement Protection for Lower Income Households or in Moderate and Low Resource Areas and Areas of High Segregation and Poverty (For Information on Opportunity Areas, Please see TCAC/HCD Opportunity Maps at https://www.treasurer.ca.gov/ctcac/opportunity.asp)
Applicant does not have moderate or low resource opportunity areas or areas of high segregation and poverty No
Utilized or supported funding for acquisition and/or rehabilitation of housing for lower income households or in moderate and low resource opportunity areas or areas of high segregation and poverty No
Utilized or supported funding for the preservation of units at-risk of conversion to market rate uses No
Adopt general plan, zoning or other land use policies and procedures to conserve existing housing stock for lower income households or in moderate and low resource opportunity areas or areas of high segregation and poverty (e.g., general plan or specific plan replacement policies, rent control or stabilization ordinance or overlays) No
Utilize or support funding for community conservation and revitalization for lower income households or in moderate and low resource opportunity areas or areas of high segregation and poverty (e.g., infrastructure, active transportation, safe routes to school, parks, schools, other neighborhood improvements) No
City of Ukiah
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Adoption of a General Plan Environmental Justice element (i.e., SB 1000 for jurisdictions containing disadvantaged communities) that includes equitable investment strategies for affordable housing, infrastructure and other improvements, and other actions that address disproportionate health burdens.

No
Code enforcement and rehabilitation programs that target lower income households or in moderate and low resource opportunity areas or areas of high segregation and poverty No
Utilize or support funding for basic infrastructure improvements (e.g., water, sewer) in disadvantaged communities while mitigating displacement and increased costs to vulnerable populations (e.g., seniors, persons with disabilities and farmworkers)
No
Target acquisition and rehabilitation to vacant and blighted properties in moderate and low resource opportunity areas or areas of high segregation and poverty
No
Prioritize capital improvement programs in moderate and low resource opportunity areas, areas of high segregation and poverty or disadvantaged communities pursuant to SB 1000 or SB 244.

No
First right of return policies, ordinances or other procedures for existing residents in acquisition and rehabilitation projects, including moving expenses
No
Multi-lingual tenant counseling or foreclosure assistance No
Just cause eviction or other efforts improving tenant stability No
Policies, ordinances, procedures or investment to preserve single room occupancy, mobile home home parks, condominiums or housing types other than single family uses No
Economic development or other polices, ordinances, investment or other efforts to preserve existing small or other business in moderate and low resource opportunity areas or areas of high segregation and poverty Yes
Please describe and include relevant links that demonstrate the action was completed:

The City of Ukiah has operated a Business Assistance program with CDBG open grants and Program Income since receiving a CDBG grant in 2010, 10-EDEF-7261, to initiate the program. This investment has preserved existing small businesses in moderate and low resource opportunity areas, most of which are located in the City’s downtown.

Maps with the locations of businesses assisted through the City’s economic development programs are attached.

Please upload proof of completed actions:

Ukiah- proof- place-baced- ED.pdf
Other (describe how this meets subarea objective)
No

DISASTER RESILIENCY
Applicants must select a "yes" answer to at least one option under each sub-category to demonstrate meeting the disaster resiliency state objectives. Sub-categories include1. Building Standards, Zoning and Site Planning; and 2. Long Term Planning Select an option by marking the "yes" answer. For each completed action, include a description of the documentation type (e.g., resolution), relevant links and additional description, if necessary. Relevant links includes links to planning documents, zoning codes and other documents that represent the actual action taken. For example, if the action taken was adoption of a planning City of Ukiah
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document then the link would be to the actual planning document. Additional description should be added only if necessary and provides additional information about the completed action. For example, additional description may include description of a code document or detail about a policy type such as general plan policy number.

Building Standards, Zoning and Site Planning
Building Standards: Consistency with Chapter 7a of the California Building Code (i.e., the “Wildland Urban Interface [WUI] Code”) or Other Pertinent Hazard Mitigation Building Codes.

Yes
Please describe and include relevant links that demonstrate the action was completed:

The City has adopted the Fire Prevention Code, including designation of a Very High Fire Hazard Severity Area and enforcement/mitigation implementation responsibilities, as a part of Ukiah City Code (UCC). The link is below with a PDF of the code attached.
https://www.codepublishing.com/CA/Ukiah/html/Ukiah06/Ukiah0603-0200.html Please upload proof of completed actions:

Proof- hazard mitigation code- UCC Div. 6, Ch. 3, Art. 2.pdf Zoning and Site Planning: Consistency with Government Code Section 66474.02 and applicable regulations for fire safety and defensible space adopted by the State Board of Forestry and Fire Protection pursuant to Sections 4290 and 4291 of the Public Resources Code.

No
Certified Local Ordinances: Local ordinances certified as meeting or exceeding Title 14 SRA Fire Safe Regulations, pursuant to 14 CCR 1270.01 and 1270.03.

No
Fire Protection Plan: Local development review procedures that require project-specific fire protection plan (FPP) or equivalent for all new development projects in high fire hazard severity areas and require that such projects incorporate all recommended risk reduction measures from the FPP or equivalent into project designs or conditions of approval.

No
Hazard Overlay Zones: Update local zoning to designate hazard overlay zones and associated conditional use, site development standards, and design criteria to mitigate hazards and reduce risks to new development within the overlay zones
No
Wildland Urban Interface (WUI) Risk Reduction Program: Comprehensive WUI risk reduction program and associated funding/financing for existing development to improve defensible space, increase home and structural hardening, and increase vegetation and fuels management in wildland areas adjacent to existing development.? No
Other (describe how this meets subarea objective)
No
Long Term Planning
For Additional Information, see the Governor’s Office of Planning and Research Website at https://www.opr.ca.gov/planning/generalplan/ Safety Element for Wildfire: Recent Amendment (post 2014) pursuant to Government Code 65302(g)(3) and 65302.5.

No
Safety and Conservation Element for Flood: Recent Amendment (Post 2009) pursuant to Government Code Section 65302(d)(1) and (g)(1).

No
City of Ukiah
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Land Use Element for Disadvantaged Unincorporated Communities: Recent Amendment (Post 2013) pursuant to Government Code Section 65302.10.

Yes
Please describe and include relevant links that demonstrate the action was completed:

In 2019 through Resolution No. 2019-48, the City of Ukiah City Council amended the Land Use Element of its General Plan to incorporate the SB 244 Analysis related to Disadvantaged Unincorporated Communities, pursuant to Government Code Section 65300. This Amendment is Appendix A to the Land Use Element and found at this link: http://www.cityofukiah.com/NewWeb/wpcontent/uploads/2012/12/Land-Use-Element-1995_Amended-2019.pdf A copy of the Amendment is attached.

Please upload proof of completed actions:

SB 244 DUC proof- Ukiah Land Use Element.pdf
Safety Element for Climate Adaptation and Resiliency: Recent or Planned Amendment (post 2017) pursuant to Government Code 65302(g)(4). (may also include adoption of a separate climate change adaptation plan or resilience plan incorporated by reference into the safety element that meets minimum requirements in Gov Code 65302(g)(4))
No
Local Hazard Mitigation Update: Adoption with or incorporation by reference into the safety element, pursuant to Government Code 8685.9, and consistent with safety element requirements pursuant to Government Code 65302(g).

No
Community Wildfire Protection Plan: Collaboratively developed plan which identifies and prioritizes areas for fuel reduction treatment and recommends measures for homeowners and communities to reduce ignitability of structures pursuant to the Healthy Forests Restoration Act.

No
Other (describe how this meets subarea objective)
No

SELF-CERTIFICATION OF FORM
By checking the box below, I certify under penalty of perjury that all of the information contained in the below forms (including all supporting documentation) is true and correct. I understand and acknowledge that making false statements on this document, including any documents submitted in support of it, may negatively impact the current or future application and award of state funding.

Yes, I certify
Certifying Official’s Name:

Craig Schlatter
Certifying Official Title:

Director of Community Development
Certification Date:
04/10/2021
State Objectives: 26371579 File Attachments
Please upload proof of completed actions:

Ukiah Downtown Streetscape Project April 2021 update.pdf Please upload proof of completed actions:

City of Ukiah
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Ukiah- actions to promote access- mapping and description.pdf Please upload proof of completed actions:

Proof of action- housing choices.access- Ukiah FTHB program.pdf Please upload proof of completed actions:

Ukiah- proof- place-baced- ED.pdf
Please upload proof of completed actions:

Proof- hazard mitigation code- UCC Div. 6, Ch. 3, Art. 2.pdf Please upload proof of completed actions:

SB 244 DUC proof- Ukiah Land Use Element.pdf
City of Ukiah
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Downtown
Streetscape
Project
April 2, 2021
We bet you’re wondering when this will be done! July-August is our best estimate right now, which—believe it or not—is right on schedule. Here’s what we anticipate the progression of work will look like over the next couple of months:
o Now through mid-April: Constructing new sidewalks on the east side of State Street. o Mid-April through mid-May: Constructing new sidewalks on the west side of State Street, working from Mill to Perkins. o Third week of May: Sidewalk construction on the south side of the 100 block of West Perkins Street. o End of May-beginning of June: Sidewalk construction on the north side of the 100 block of West Standley Street. o Beginning of June: Sidewalk construction on the south side of the 100 block of West Church Street. o Starting in May, installation of the new lighting will likely begin throughout the project area…then landscaping. o Last but not least, new paving and striping throughout the project! Construction Overview, Week of March 29
Wahlund Construction (West Clay Street):
• Monday-Friday: Sewer work will occur on West Clay Street between School and Oak Streets. This process can be noisy and a bit messy, and will include trenching and other underground work. • There will be intermittent street and/or lane closures at the intersections of Clay and Oak while manhole work is underway. School Street will remain open.
• Construction hours: 7am – 5pm
Ghilotti Construction (Henry – Mill): Continued work on the east side of State Street between Perkins and Mill Streets, including excavating, forming and pouring new curbs, gutters, and bioretention facilities. Pouring of new sidewalks continues next week.

Monday-Tuesday: Completion of new sidewalks and curb ramps and Perkins and State Streets.

Tuesday/Wednesday-Friday: Begin pouring new sidewalks at the SE corner of State and Clay, heading south toward Mill Street.

Monday-Friday: Also, crews will begin demolishing sidewalks on the west side of State, starting at Mill and heading north to Perkins. • East Stephensen Street may be closed to through traffic for the next week or so – Community Care and The Maple will have access to their parking lots from Main Street.
• East Church may be closed intermittently during this phase. • Construction hours: 7am – 5pm
North State Street between Perkins and Henry: In between their work on other parts of the project, contractors will continue working on North State Street on the decorative brick band and landscaping areas.

Streetscape Project Contact Information
More information can be found online on the City’s website at ukiahstreetscape.com, or follow our Facebook page for updates and photos at facebook.com/UkiahStreetscape/.

Would you like to receive theses updates by email? Call or send an email to Traci Boyl; contact info below.

Shannon Riley, Deputy City Manager: 707-467-5793 or [email protected] Traci Boyl, Management Analyst to the City Manager’s Office: 707-467-5720 or [email protected] City of Ukiah
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Streeterie: Eatery in the Street
As Spring approaches, we would like to bring back the Streeterie. This is the closure of School Street between Standley and Perkins Streets to allow for expanded outdoor dining. This is a safe and sanitized picnic area where the community can bring takeout food and beverages from our local restaurants. We are currently planning for April and May on Friday and Saturday evenings between 5:30p-7p and a Food Truck one Sunday a month planned for 4/25/21 and 5/23/21, and a youth band performing live music on the “First Friday” May 7th. This is a great opportunity for restaurants to be able to offer more meals than the capacity that they have on site and for retail businesses to stay open later (and one Sunday if they aren’t already open) and encourage more foot traffic (Covid safe restrictions in place of course). As the summer progresses hours and days can expand.

This is a volunteer partnership between Ukiah Valley Networking Agency, Ukiah Main Street Program, Greater Ukiah Business & Tourism Alliance, Love Local Mendo, City of Ukiah, Visit Mendocino and all the businesses that participate.

Frequently Asked Questions
As a restaurant, do I need to send servers over to the Streeterie? No, you offer your customers a to-go order for their food and drinks and let them know that there is an outdoor dining area on School Street weekend evenings.

What time are you closing the street and where will I park? Our plan is to close the street starting at 5pm and you/your customers can park anywhere else on School Street or in the parking district for free every weekend.

Why don’t you offer more hours?
We would love to, but we want to make sure that this run is a success and that it helps restaurants and retail businesses before we expand the hours.

How can we help?
You can get the word out that this is an option for outdoor dining, you can volunteer your time to set-up, sanitize, or clean up. Most importantly you can keep your doors open a little longer to create an atmosphere that Downtown Ukiah is OPEN for business!
There is an event posted on Facebook that you can share. www.Facebook.com/UkiahValleyNetworking Have more questions or want to make sure you are a listed participant? Call, email, text, carrier pigeon: Mo Mulheren, [email protected]; 707-391-3664; 104 N School Street City of Ukiah
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STATE OBJECTIVES – FAIR HOUSING
MAPPING AND DESCRIPTION
Description: the two maps below demonstrate the facilitation of housing choices and affordability in highest or high resource opportunity areas in Ukiah. Map #1 is a snapshot of the Highest Resource and High Resource opportunity areas in Ukiah.

Map #2 is a snapshot of these same areas shown from the perspective of the City’s zoning districts.

Areas shaded white denote the City’s single‐family residential (R‐1) zoning district, and areas shaded salmon/pink denote the City’s neighborhood commercial (C‐N) zoning district.

Within the C‐N zoning district, the City is in the process of adopting a by‐right housing overlay ordinance to make “by‐right” new housing construction projects meeting the density criteria for the medium density (R‐2) residential zoning district. This would eliminate the need for a discretionary permitting process for construction of new townhomes, multifamily residential apartments, and duplexes, and instead only require a building permit with the project meeting objective standards.

Map #1 – Highest Resource and High Resource Opportunity Areas in Ukiah, CA City of Ukiah
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Map #2‐ City of Ukiah west side Zoning Districts
City of Ukiah
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City of Ukiah
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City of Ukiah
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City of Ukiah
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City of Ukiah
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STATE OBJECTIVES – FAIR HOUSING

MAPPING
Description: the map below demonstrates Fair Housing‐ Other Targeted Investment and Programs in Affordability Housing in Highest or High Resource Opportunity Areas (First Time Homebuyer / Downpayment Assistance Program).

Highest Resource and High Resource Opportunity Areas – City of Ukiah FTHB Program – Home Locations (1060 Helen Avenue, 476 Observatory Avenue) City of Ukiah
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STATE OBJECTIVES – FAIR HOUSING

MAPPING
Description: the maps below demonstrate Place‐based Strategies to Encourage Community Conservation and Revitalization, including Preservation and Displacement Protection for Lower Income Households or in Moderate and Low Resource Areas and Areas of High Segregation and Poverty. This is in relation to the “Economic development or other polices, ordinances, investment or other efforts to preserve existing small or other business in moderate and low resource opportunity areas or areas of high segregation and poverty” strategy.

Highest Resource and High Resource Opportunity Areas – City of Ukiah CDBG BA Program– Locations of Assisted Businesses
City of Ukiah
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City of Ukiah
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4/10/2021 Div. 6, Ch. 3, Art. 2 DESIGNATION OF VERY HIGH FIRE HAZARD SEVERITY ZONES https://www.codepublishing.com/CA/Ukiah/html/Ukiah06/Ukiah0603-0200.html 1/2 CHAPTER 3

FIRE PREVENTION CODE
ARTICLE 2. DESIGNATION OF VERY HIGH FIRE HAZARD SEVERITY ZONES SECTION:
§5205: Statement Of Purpose
§5206: Adoption Of Map Designating The Very High Fire Hazard Severity Zone §5207: Enforcement
§5205 STATEMENT OF PURPOSE
California Government Code sections 51175-51189 requires the city of Ukiah ("city") to designate and adopt fire hazard zones.

Under the 2008 California building code adopted in the city new construction in the very high fire hazard severity zones must consist of noncombustible exterior materials and comply with other requirements to address the high fire hazard in those zones.

The California department of forestry and fire protection forwarded a map identifying the very high fire hazard severity zones in the city of Ukiah.

Government Code section 51179 requires the city to adopt the map by ordinance within one hundred twenty (120) days of receipt of the map from the department of forestry and fire protection.

The purpose of this article is to comply with state law by adopting the map from the department of forestry and fire protection as the very high fire hazard severity zones in the city of Ukiah. (Ord. 1122, §1, adopted 2010)
§5206 ADOPTION OF MAP DESIGNATING THE VERY HIGH FIRE HAZARD SEVERITY ZONE This section shall be known as the very high fire hazard severity zone ("VHFHSZ") regulations and is adopted pursuant to the requirements of Government Code section 51175. The area described as a VHFHSZ has been recommended by the director of the California department of forestry and fire protection. The city of Ukiah VHFHSZ is designated on the map titled: city of Ukiah VHFHSZ, dated March 3, 2010, and retained on file at the city of Ukiah and which shall also be retained on file at the office of the state fire marshal. (Ord. 1122, §1, adopted 2010) §5207 ENFORCEMENT
City of Ukiah
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4/10/2021 Div. 6, Ch. 3, Art. 2 DESIGNATION OF VERY HIGH FIRE HAZARD SEVERITY ZONES https://www.codepublishing.com/CA/Ukiah/html/Ukiah06/Ukiah0603-0200.html 2/2 The building official and the fire marshal shall enforce the provisions of chapter 47 in 24 CCR, part 9 (California fire code), and chapter 7A in 24 CCR, part 2 (California building code) in all very high fire hazard severity zones. (Ord. 1122, §1, adopted 2010)
The Ukiah City Code is current through Ordinance 1211, passed February 17, 2021.

Disclaimer: The City Clerk’s office has the official version of the Ukiah City Code. Users should contact the City Clerk’s office for ordinances passed subsequent to the ordinance cited above.

City Website: http://www.cityofukiah.com/
City Telephone: (707) 463-6217
Code Publishing Company
City of Ukiah
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1 1
1 RESOLUTION NO. 2019-48

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING THE

LAND USE ELEMENT OF THE UKIAH GENERAL PLAN TO INCORPORATE THE SB 244 ANALYSIS RELATED TO DISADVANTAGED UNINCORPORATED

COMMUNITIES
WHEREAS, Government Code Section 65300 requires each legislative body and planning agency to prepare and adopt a comprehensive, long- term general plan for the physical development of the city; and
WHEREAS, the City of Ukiah General Plan was adopted on December 6, 1995; and WHEREAS, Senate Bill ( SB) 244, codified in Government Code Section 65302. 10, requires that on or before the next revision of a city or county housing element. and each revision thereafter, a city or county to review and update its general plan, as necessary to address the presence of Disadvantaged Unincorporated Communities, as defined, within its sphere of influence or outside but surrounded by City territory, and would require the updated general plan to include specified information; and WHEREAS, on September 27, 2019, the City of Ukiah completed this analysis, entitled, "City of Ukiah SB 244 Analysis," and made a copy available to the public; and WHEREAS, the City has prepared an amendment to the Land Use Element of the Ukiah General Plan in compliance with Government Code Section 65302. 10 by insertion of the City of Ukiah SB 244 Analysis into the Land Use Element as "Appendix A;" and WHEREAS, under California Environmental Quality Act ( CEQA) Guidelines 15306 and § 15183 the proposed General Plan Land Use Element amendment is exempt from environmental review because the proposed amendment consists exclusively of data collection and does not propose amendments to the Land Use Map or land use policies, nor does it propose a change in density, or growth within the City limits or sphere of influence, and it can be seen with certainty that there is not a possibility that the activity may have a significant effect on the environment: and WHEREAS, the Planning Commission considered the matter on October 9, 2019, and found that the proposed General Plan Amendment supported the purpose of SB 244.. and is consistent with the Ukiah General Plan; and
WHEREAS, it is deemed in the interest of orderly development and important to the protection of health, safety, and general welfare of the residents to amend the Ukiah General Plan by incorporating the SB 244 Analysis into the Land Use Element of the General Plan.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ukiah as follows:

APPENDIX A
City of Ukiah
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The Land Use Element of the Ukiah General Plan is hereby amended to incorporate City of Ukiah SB 244 Analysis," dated September 27, 2019, as "Appendix A" of the Ukiah General Plan, based on the Findings in Attachment 1.

PASSED AND ADOPTED on this 23rd day of October, 2019, by the following roll call vote:

AYES: Councilmembers Orozco, Brown, Scalmanini, Crane, and Mayor Mulheren NOES: None
ABSENT: None
ABSTAIN: None
yrk. -) 7)
Mauken Mu here , ayor
71joek
ATTEST:

Pam Mathias, Deputy City Clerk

1 1
1 City of Ukiah
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1 ATTACHMENT 1

FINDINGS
GENERAL PLAN AMENDMENT #2019- 01

AMENDING THE LAND USE ELEMENT OF THE UKIAH GENERAL PLAN TO INCORPORATE AS APPENDIX A THE " CITY OF UKIAH SB 244 ANALYSIS"

RELATED TO DISADVANTAGED UNINCORPORATED COMMUNITIES
The following findings are supported by and based upon information contained in the Staff Report, General Plan, other supporting documentation. and the public record:

1. The proposed amendment is deemed to be in the public interest.

2. The proposed General Plan Amendment is consistent and compatible with the General Plan.

3. The potential impacts of the proposed amendment have been assessed and have been determined not to be detrimental to the public health, safety, or welfare.

4. The proposed Amendment has been processed in accordance with the applicable provisions of the California Government Code and the California Environmental Quality Act ( CEQA).

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DISADVANTAGED UNINCORPORATED COMMUNITIES

INTRODUCTION
Senate Bill 244 (SB 244) requires cities to identify and describe disadvantaged unincorporated communities (DUCs) inside or near its boundaries. The purpose of this legislation is to begin to address the lack of access to basic community infrastructure, such as sidewalks, clean drinking water, and adequate waste processing in unincorporated communities. This lack of investment threatens health and safety, and results in further economic, social, and educational inequality.

SB 244 requires cities and counties to include DUCs in long-range planning to produce a more efficient delivery system of services and infrastructure. One of the core aims of SB 244 is to address the complex legal, financial, and political barriers that contribute to regional inequity and infrastructure deficiencies.

This paper is organized into the following sections:

Introduction ........................................................................................................... 1 DUC Identification Methodology ........................................................................... 4 Communities Identified ......................................................................................... 7 Infrastructure Deficiency Analysis ....................................................................... 10 Key Terms .......................................................................................................... 33 References ......................................................................................................... 34 City of Ukiah
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Based on the requirements of SB 244, this analysis includes an assessment of infrastructure, covering water, wastewater, storm drainage, and structural fire protection facilities and services; infrastructure needs or deficiencies for each of the identified DUCs; and potential funding mechanisms that could resolve any identified infrastructure deficiencies. SB 244 defines a DUC as a fringe, island, or legacy community that meets the following criteria:
 Contains 10 or more dwelling units in close proximity to one another;  Is either within a city sphere of influence (SOI), is an island within a city boundary, or is geographically isolated and has existed for more than 50 years; and  Has a median household income that is 80 percent or less than the statewide median household income (MHI).

SB 244 distinguishes three types of DUCs based on the following definitions:
 “Island community” means any inhabited and unincorporated territory that is surrounded or substantially surrounded by one or more cities or by one or more cities and a county boundary or the Pacific Ocean.
 “Fringe community” means any inhabited and unincorporated territory that is within a city’s sphere of influence.
 “Legacy community” means a geographically isolated community that is inhabited and has existed for at least 50 years.

As demonstrated in the following sections, all of the DUCs identified in this analysis match the definition of a fringe community.

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Table 1 summarizes the findings from this DUC analysis, which is described in depth in the following sections. As shown in the table, there are no infrastructure deficiencies for water, wastewater, or stormwater drainage in Ukiah DUCs. However, based on information from the Ukiah Valley Fire Authority (UVFA), the identified DUCs have structural fire protection deficiencies due to the water infrastructure for fire connection in these areas: the majority of the fire connections in the identified DUCs are standpipes or wharf hydrants, which do not produce the normal fire flows of a standard hydrant.

TABLE 1

INFRASTRUCTURE IN DISADVANTAGED UNINCORPORATED COMMUNITIES UKIAH
2019
DUC Identifier Water* Wastewater Stormwater
Drainage
Structural
Fire
Protection
South of the City of Ukiah City Limits
DUC #1    
DUC #2    
DUC #3    
DUC #4    
DUC #5    
North of the City of Ukiah City Limits
DUC #6    
DUC #7    
DUC #8    
DUC #9    
DUC #10    
DUC #11    
KEY:
No Deficiencies
 Deficient
*Although the most recent data available indicates overall water capacity may be sufficient in these areas, the existing water infrastructure does not provide adequate water access for fire suppression protection in any of the identified DUCs. For this reason, all identified DUCs have fire suppression and safety services deficiencies.

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DUC IDENTIFICATION METHODOLOGY
While SB 244 describes the general characteristics of DUCs, it does not provide specific guidance on how to identify them. To assist local governments in addressing the requirements of SB 244, the Governor’s Office of Planning and Research (OPR) published a technical advisory memo in February 2013 titled: Senate Bill 244: Land Use, General Plans, and Disadvantaged Communities. The memo recommends data sources for identifying income status and mapping resources for identifying “communities” as defined by SB 244. Based on the guidance provided by OPR, the City identified DUCs in the Ukiah area by following the steps described below.

STEP 1. LOW-INCOME STATUS
 First, the City identified unincorporated areas between the City limits and SOI that had a MHI that was 80 percent or less than the statewide MHI. This was done by looking at Census Block Groups (CBGs) and Census Designated Places (CDPs) that met the lowincome threshold using income data from the 2013-2017 American Community Survey (ACS). From 2013-2017, the statewide MHI was $67,169, which set the low-income threshold of 80 percent or less than the statewide average, was $53,735. Figure 1 shows the areas that had MHI at or below $53,735.

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STEP 2. RESIDENTIAL PROXIMITY
 Next, within the areas identified as having a MHI of $53,735 or less, the City identified groupings of dwelling units that were in close proximity to each other and that were also similar in form to the density of residential areas typically located in suburban and urban communities. This was done using satellite imagery from Google Earth to locate areas with more than 10 dwellings in close proximity to each other.

STEP 3. GROUND TRUTHING
 After identifying potential DUCs based on the thresholds described in SB 244 and the most recent data available, the City reviewed the identified communities to confirm they matched the intent of the SB 244 analysis and that the digital data sources used match current realities. City staff concluded that the 11 DUCs identified through the above process were valid and appropriate as defined under State law.

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COMMUNITIES IDENTIFIED
The DUCs that the City identified are “Fringe Communities,” as defined by SB 244. Table 2 lists the DUCs in the Ukiah SOI by size (in acres), the approximate number of dwelling units for each DUC, and the number of parcels in each community. Figure 2 shows the DUCs that are south of city limits, and Figure 3 shows the DUCs north of city limits.

TABLE 2

IDENTIFIED DISADVANTAGED UNINCORPORATED COMMUNITIES
UKIAH
2019
DUC Identifier DUC Size
(acres)
# of Dwelling
Units
(approximate)
# of Parcels
South of the City of Ukiah City Limits
DUC #1 8.4 15 4
DUC #2 8.8 30 32
DUC #3 29.0 15 16
DUC #4 255.0 680 578
DUC #5 8.5 25 26
North of the City of Ukiah City Limits
DUC #6 66.1 330 295
DUC #7 16.7 25 17
DUC #8 59.7 270 213
DUC #9 22.9 150 2
DUC #10 72.0 200 108
DUC #11 32.7 35 61
TOTAL 579.8 1,775 1,352

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INFRASTRUCTURE DEFICIENCY ANALYSIS
SB 244 requires an analysis of infrastructure services for each DUC. This section first provides an overview of service providers in the Ukiah SOI that provide infrastructure facilities or services in the DUCs. The subsequent section describes the services provided by each provider within each DUC consistent with the requirements of SB 244.

OVERVIEW OF SERVICE PROVIDERS WITHIN THE UKIAH SOI
SB 244 calls for “an analysis of water, wastewater, stormwater drainage, and structural fire protection needs or deficiencies” for all identified DUCs. Within the Ukiah SOI, public water and wastewater services are provided by special districts. Where public water and wastewater services are not provided, onsite systems (e.g., private wells and septic systems) are used.

Private wells and septic systems were not evaluated in this report. The following is an overview of how services are provided within the DUCs in the Ukiah area.

WATER
Potable water service within DUCs in Ukiah SOI is provided primarily by special districts, although several DUCs are reliant on individual wells. Special districts that provide water services include:
 Calpella County Water District (DUC #11)
 Mendocino County Russian River Flood Control and Water Conservation Improvement District (DUCs #1, #2, #3, #5, #6, #7, #8, #9, #10, and #11)  Millview County Water District (DUCs #6, #7, #8, #9, and #10)  Willow County Water District (DUCs #1, #2, #3, and #5, and approximately 95 percent of DUC #4)
A small portion (approximately 5 percent of the total area) of DUC #4 relies on private wells.

WASTEWATER
Wastewater collection and treatment services are provided to DUCs in the Ukiah SOI through a combination of onsite septic systems (both individual septic and community septic systems) and special districts. Special districts that provide wastewater services include:
 Calpella County Water District (DUC #11)
 Millview County Water District (DUC #8)
 Ukiah Valley Sanitation District (DUCs #2, #3, #4, #5, and #6) DUCs #1 and #7, #9, #10 rely on septic tanks.

STORMWATER DRAINAGE
Nearly half of the Ukiah DUCs are provided with stormwater drainage services by Mendocino County (County). The other DUCs rely on roadside ditches to collect stormwater runoff.

Services are provided as the following:
 Mendocino County (DUCs #4, #6, #10, and #11)
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 DUCs #1, #2, #3, #5, #7, #8, and #9 rely on roadside ditches.

STRUCTURAL FIRE PROTECTION
Fire protection services within the Ukiah SOI are provided by Ukiah Valley Fire Authority and the Redwood Valley-Calpella Fire District. The Ukiah Valley Fire Authority (UVFA) jointly manages, equips, maintains and operates all-risk fire, emergency medical and rescue services to the City and Fire District. Services are provided as the following:
 Redwood Valley-Calpella Fire District (DUC #11)
 Ukiah Valley Fire Authority (DUCs #1, #2, #3, #4, #5, #6, #7, #8, #9, and #10) City of Ukiah
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DUC SERVICE PROFILES
For each of the 11 identified DUCs in the Ukiah SOI, the City consulted with the Mendocino Local Agency Formation Commission (LAFCo) and researched available data and reports to determine how water, wastewater, stormwater drainage, and structural fire protection services are provided. The Mendocino LAFCo information was derived primarily from published Municipal Service Reviews (MSRs) and SOI update reports. The following are analyses of how each DUC is being served.

DUC #1
DUC #1 is located at
the northwest corner of
Burke Hill Road and
Bisby Avenue, west of
Redwood Highway.

This area includes 4
parcels totaling
approximately 8 acres,
with approximately 15
mobile homes. This
area is commonly
known as Ukiah Mobile
Estates.

Water – The
Mendocino County
Russian River Flood
Control and Water
Conservation
Improvement District
(RRFC) provide raw
water for irrigation and
to municipal water
purveyors within this
area.

The Willow County Water District (WCWD) receives water from the RRFC, then treats and distributes the water to this area. During a normal year, the WCWD distributes approximately 1,200 acre-feet of water per year for domestic and landscape and agricultural irrigation uses.

Water usage is about 20 percent residential and 80 percent commercial/industrial. The WCWD maintains a storage capacity of 1.348 million gallons in nine storage tanks strategically located throughout the WCWD. Based on data contained in the 2013 Ukiah Valley Special Districts MSR, the WCWD would have sufficient capacity to meet anticipated demand- and consequently, it does not appear there are water deficiencies.

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Wastewater – There is no community wastewater system in place for this community. Septic tanks are used by residents for wastewater disposal. Because no data has been recently presented suggesting the septic capacity is not sufficient for this community, there appear to be no wastewater deficiencies in this community.

Stormwater Drainage – Storm drainage capture and transport is limited since there is no community storm drain system in place for this community. In lieu of a storm drain system, there are roadside ditches that are used to manage and transport stormwater runoff for the area. The use of roadside ditches have led to less ponding and localized flooding, but during large rain events, localized flooding and ponding may still occur. Based on the availability of stormwater runoff capture and transport through roadside ditches, there appear to be no stormwater drainage deficiencies in this community.

Structural Fire Protection – Fire protection is provided to this community by Ukiah Valley Fire Authority (UVFA). The UVFA provides structural, wildland fire suppression, and emergency medical services. UVFA staff are trained to provide emergency medical service at the Basic Life Support (BLS) level and are the first responders to these types of calls. The UVFA reviews all applications for new commercial construction, multi-unit housing, occupancy changes, and tenant changes that are within its service area and require a building permit. UVFA Station 1 (South Station), located at 1500 S. State Street, is the closest station to DUC #1. This station is staffed full time, 24 hours a day, seven days a week, 365 days a year. During peak fire season, CalFire operates CalFire Station Ukiah, part of the Mendocino Unit, located at 2690 N. State Street. This station is not staffed full-time, but when operational, can assist UVFA during large fire incidents.

Water infrastructure for fire connections is inadequate in this area (there are no fire hydrants), limiting availability to adequate fire suppression systems. In lieu of an adequate fire suppression system and existing water serving infrastructure, all UVFA fire trucks are required to carry water onboard for fire suppression. Based on these water infrastructure issues, there are fire protection service deficiencies in this community.

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