City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/83361434303 Or you can call in using your telephone only:
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• Enter the Access Code: 833 6143 4303
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.
May 21, 2025 - 5:15 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4.a. Proclamation of the City of Ukiah Recognizing June as Mountain Bike Month.
Recommended Action: Issue a Proclamation of the City of Ukiah Recognizing June as Mountain Bike Month.
Attachments:
1. Mountain Biking Month
4.b. Proclamation of the City of Ukiah Recognizing May as Older Americans' Month.
Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing May as Older Americans' Month.
Attachments:
1. 2025-05-21 Older Americans Month
4.c. Presentation of the PFM Group on an Update to the City Council on the City’s Investment Portfolio.
Recommended Action: Receive a presentation from PFM Asset Management LLC (PFM) on the City’s investment portfolio.
Attachments:
1. PFMAM Presentation to Ukiah_City_Council_May 2025_Final
2. Ukiah IP 2025 Review Memo_final
3. Ukiah_Investment Policy Approved 8-16-23_REVIEW 2024
5. PETITIONS AND COMMUNICATIONS
6. APPROVAL OF MINUTES
6.a. Approval of the Minutes for the May 7, 2025, Regular Meeting.
Recommended Action: Approve the Minutes for the May 7, 2025, Regular Meeting.
Attachments:
1. 2025-05-07 Draft Minutes
7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.
8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
8.a. Approval of Contract Amendment to the Existing Three-Year Contract with Evergreen Job and Safety Training in the Amount of $90,588.00 to Provide Job and Safety Training for Electric Utility Employees.
Recommended Action: Approve an amendment to the existing contract with Evergreen Job and Safety Training for an additional three years in the amount of $90,588.00 to provide job and safety training for Electric Utility Employees.
Attachments:
1. Ukiah - 2025 - 3 year Proposal
8.b. Approval for the Purchase of the Schneider Electric UPS InRow Cooling System Replacement for the Civic Server Data Center from The REDESIGN Group in the Amount of $76,014.57.
Recommended Action: Approve the purchase of the Schneider Electric UPS InRow Cooling System replacement for the Civic Server Data Center from The REDESIGN Group in the amount of $76,014.57.
Attachments:
1. City of Ukiah - UPS Quote - Option 1 - 5.8.25
8.c. Authorization for the City Manager to Terminate Existing Contract with Pioneer Law Group and Negotiate and Execute a Contract for Specialty Legal Services with Matarazzo Law, APC.
Recommended Action: Authorize the City Manager to terminate existing contract with Pioneer Law Group and Negotiate and Execute a contract for specialty legal services with Matarazzo Law, APC.
Attachments:
1. Pioneer Law Group 2020-09-09
2. Pioneer Law Group 2020-06-04
8.d. Authorize City Manager to Negotiate and Execute a Contract with West & Associates Engineering, Inc. in the Amount of $39,440 to Prepare the 2025 Urban Water Management Plan and 2025 Annual Water Supply and Demand Assessment, and Approve Corresponding Budget Amendment.
Recommended Action: Authorize City Manager to negotiate and execute a contract with West & Associates Engineering, Inc. in the amount of $39,440 to prepare the 2025 Urban Water Management Plan and 2025 Annual Water Supply and Demand Assessment, and approve corresponding budget amendment.
Attachments:
1. PROPOSAL FOR 2025 UWMP_UKIAH
2. COST PROPOSAL - UKIAH
3. AWSDA PROPOSAL_UKIAH
8.e. Adoption of Resolution Approving Amendment to the Joint Powers Agreement of the Mendocino Council of Governments to Add Energy & Related Programs as Specific Powers.
Recommended Action: Approve and adopt a resolution approving an amendment to the Joint Powers Agreement of the Mendcino Council of Governments (MCOG) to add energy & related programs as specific powers.
Attachments:
1. MCOG letter 2025-04-18-Ukiah
2. MCOG Resolution
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
10. COUNCIL REPORTS
11. CITY MANAGER/CITY CLERK REPORTS
12. PUBLIC HEARINGS (5:30 PM)
12.a. Public Hearing and Consideration of the 2025 Ukiah Climate Action Plan that Includes: 1) Adoption of a Resolution Adopting the California Environmental Quality Act (CEQA) Initial Study and Negative Declaration (ISND) Prepared for the Ukiah Climate Action Plan; and 2) Adoption of a Resolution Adopting the Ukiah Climate Action Plan (CAP).
Recommended Action: Conduct a public hearing to discuss and consider the 2025 Ukiah Climate Action Plan including: 1) adopt a resolution adopting the California Environmental Quality Act (CEQA) Initial Study and Negative Declaration (ISND) prepared for the Ukiah Climate Action Plan, and 2) adopt a resolution adopting the Ukiah Climate Action Plan (CAP).
Attachments:
1. 2022 GHG Inventory Presentation
2. Ukiah Climate Action Plan
3. CAP Initial Study Negative Declaration
4. CAP Public Comments
5. Draft Resolution Adopting the CAP CEQA ISND
6. Draft Resolution Adopting Ukiah CAP
12.b. Review and Consider Adoption of a Resolution Amending the Fee Schedule of the Planning and Building Divisions of the Department of Community Development to Add Two Fees Associated with the Vacant and Abandoned Property Registration and Maintenance Ordinance, No. 2024-1250.
Recommended Action: Adopt resolution amending the Fee Schedule of the Planning and Building Divisions of the Community Development Department to add an Annual Registration Fee and
Vacant Building Monitoring Fee for the Department's administration of the Vacant and Abandoned Property Registration and Maintenance Ordinance.
Attachments:
1. 1250 - Adding Code for Vacant and Abandoned Properties
2. Draft Fee Schedule Resolution- Planning and Building
12.c. Introduction by Title Only of an Ordinance Modifying Ukiah City Code to Update the City's Sign Regulations, Modifying Standards for Signage Type, Placement, Illumination, and Design Consistency Across Zoning Districts.
Recommended Action: Introduce by title only an Ordinance modifying Ukiah City Code to update the City's sign regulations, modifying standards for signage type, placement, illumination, and design consistency across zoning districts.
Attachments:
1. Design Guidelines – Sign Highlights (1992)
2. Design Guideilnes - Checklist (2007)
3. City of Ukiah Signage Handout (2012)
4. Draft Ordinance
5. Planning Commission 2025-01 Resolution
13. UNFINISHED BUSINESS
13.a. Status Report on Emergency Contract with Diamond D Construction, LLC for the Emergency Repair of the Western Hills Mudslide at the City Water Tank (Pressure Zone 1-North, or PZ1-N) and Request for Authorization to Continue Work Under This Emergency Contract.
Recommended Action: Receive report and approve the continued work on the emergency contract with Diamond D Construction for the emergency repair of the Western Hills mudslide at the City water tank PZ1-N.
Attachments:
1. Resolution 2025-08 - Emergency Procurement for Mudslide at PZ1
2. Diamond D Estimate for PZ1
3. Purchase Order for Diamond D Slide
4. Slide Pictures
14. NEW BUSINESS
14.a. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1. 2025 City Council Special Assignments and Ad Hocs
15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
15.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (5 cases)
15.b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
15.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC
15.d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612
15.e. Conference Involving a Joint Powers Agency (Inland Water and Power Commission) City representative on IWPC Board (Mari Rodin)
Discussion will concern: (Conference with Real Property Negotiators (Gov’t Code §54956.8) Property: PG&E Potter Valley Project;
Agency Negotiators: Scott Shapiro, Janet Pauli.
Negotiating Parties: IWPC and PG&E
Under Negotiation: Price and Terms
15.f. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN No: 167-280-15-00
Negotiator: Shannon Riley, Deputy City Manager
Negotiation Party: AE Carousel, LP
Under Negotiation: Price & Terms of Payment
15.g. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 184-080-37;184-080-36; 184-090-01; 184-090-07; 184-090-06; 184-100-04 Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Henry's Original
Under Negotiation: Price & Terms of Payment
15.h. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief
16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance of the meeting; for handouts, please include 10 copies.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Kristine Lawler, City Clerk
Posted 5/16/25
Agenda Item No: 4.a.
MEETING DATE/TIME: 5/21/2025
ITEM NO: 2025-474
AGENDA SUMMARY REPORT
SUBJECT: Proclamation of the City of Ukiah Recognizing June as Mountain Bike Month.
DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director, Sean White, Water Resources Director
PRESENTER: Mayor Crane or Councilmember
ATTACHMENTS:
1. Mountain Biking Month
Summary: Ukiah City Council to issue a proclamation of the City of Ukiah Recognizing June as Mountain Bike Month.
Background: California is widely recognized as the birthplace of mountain biking, with its roots in the County of Marin in the late 1970s. Mountain biking includes many forms, including trail riding, dirt jumping, BMX, cyclocross, downhill, enduro, gravel riding, bikepacking, freeride, and other related off-road cycling activities; it takes place on natural surface trails, unpaved roads, and purpose-built bike park facilities throughout California’s public lands and open spaces using bicycles designed for off-road use. Mountain biking is a health-promoting activity that provides numerous physical and mental health benefits, including cardiovascular exercise, weight loss, stress reduction, fitness, and strength and endurance building.
Discussion: Mountain biking clubs and organizations throughout California such as the Ukiah Valley Trail Group, Ukiah Valley Mountain Bike Group, the Willits Area Cyclists, the Ukiah High Composite Mountain Bike Team, and the Rusty Bowl BMX league contribute millions of dollars’ worth of volunteer hours, technical expertise, and manual labor to steward and maintain our parks and natural surface trails for the benefit of all trail users and federal, state, and local land management agencies throughout the state. Local mountain bikers have been key players in trail and facility building and maintenance efforts in the inland of Mendocino County contributing over a million dollars in trail and facility work.
Ukiah is now collaborating with two Grasshopper Adventure Series events per year, each of which brings over 500 mountain bikers and visitors to the community.
The Ukiah City Council will issue a proclamation of the City of Ukiah Recognizing June as Mountain Bike Month (Attachment 1).
Recommended Action: Issue a Proclamation of the City of Ukiah Recognizing June as Mountain Bike Month.
BUDGET AMENDMENT REQUIRED:
CURRENT BUDGET AMOUNT:
PROPOSED BUDGET AMOUNT:
FINANCING SOURCE:
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH:
STRATEGIC PLAN (SP):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
June 2025 as California Mountain Biking Month
Whereas, mountain biking, in its many forms, including trail riding, dirt jumping, BMX, cyclocross, downhill, enduro, gravel riding, bikepacking, freeride, and other related off-road cycling activities; takes place on natural surface trails, unpaved roads, and purpose-built bike park facilities throughout California’s public lands and open spaces using bicycles designed for off-road use; and
Whereas, California is widely recognized as the birthplace of mountain biking, with its roots in the County of Marin in the late 1970s, which is now the home of the Mountain Bike Hall of Fame; and
Whereas, mountain biking clubs and organizations throughout California such as the Ukiah Valley Trail Group, Ukiah Valley Mountain Bike Group, the Willits Area Cyclists, the Ukiah High Composite Mountain Bike Team, and the Rusty Bowl BMX League contribute millions of dollars’ worth of volunteer hours, technical expertise, and manual labor to steward and maintain our parks and natural surface trails for the benefit of all trail users and federal, state, and local land management agencies throughout the state; and Whereas, mountain biking is a health-promoting activity that provides numerous physical and mental health benefits, including cardiovascular exercise, weight loss, stress reduction, fitness, and strength and endurance building; and Whereas, local mountain bikers have been key players with trail building and maintenance efforts in the inland of Mendocino County, contributing hundreds of thousands of dollars in trail work; and
Whereas, Ukiah has the potential to become a mountain biking destination providing world-class mountain biking opportunities that encourage tourism and contribute to economic revitalization; and
Whereas, designating June as Mountain Biking Month in the City of Ukiah will promote participation in off-road cycling and mountain biking as a form of healthy outdoor recreation, encourage people to connect with and experience their public lands and natural settings, increase diversity of the mountain biking community, encourage increased stewardship of trails, and celebrate California’s significant mountain biking culture, history, and incredible destinations.
Therefore be it resolved, that the City of Ukiah formally and publicly acknowledges the benefits of mountain biking to the community and hereby designates the month of June 2025 as:
Mountain Biking Month in the City of Ukiah
Signed and sealed, this 21st day of May in the year
Two Thousand and Twenty-Five.
____________________________
Douglas F. Crane, Mayor
Attachment 1
Agenda Item No: 4.b.
MEETING DATE/TIME: 5/21/2025
ITEM NO: 2025-545
AGENDA SUMMARY REPORT
SUBJECT: Proclamation of the City of Ukiah Recognizing May as Older Americans' Month.
DEPARTMENT: City Manager /
Admin PREPARED BY: Maria Ceja, Administrative Analyst
PRESENTER: Mayor Crane or Councilmember
ATTACHMENTS:
1. 2025-05-21 Older Americans Month
Summary: Ukiah City Council to issue a proclamation recognizing May as Older Americans' Month.
Background: The City of Ukiah appreciates and supports the need to recognize the contributions of older citizens, celebrate them, encourage our community to embrace, learn from, and engage with older Americans and create an inclusive society that accepts and supports the need for flexible thinking around aging.
Discussion: The Ukiah City Council will issue a proclamation recognizing May as Older Americans' Month (Attachment 1).
Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing May as Older Americans' Month.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Diversity and Equity Committee
STRATEGIC PLAN (SP):SP 5C - Create, sustain, and advance a diverse and inclusive workplace and workforce that reflects, values, and celebrates the diverse community we serve.
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
May as “Older Americans’ Month” in the City of Ukiah
Whereas, the City of Ukiah includes a growing number of older Americans who have years of valuable experience and seasoned judgement, and built resilience and strength over their lives through successes and difficulties; and
Whereas, the City of Ukiah benefits when people of all ages, abilities, and backgrounds are included; and
Whereas, the City of Ukiah appreciates and supports the need to recognize the contributions of older citizens, celebrate them, encourages our community to embrace, learn from, and engage with older Americans and create an inclusive society that accepts and supports the need for flexible thinking around aging; and Whereas, many often ignore seniors, dismiss the value of their knowledge and experience and fail to recognize that they suffer from loneliness and financial stresses; and Whereas, the City of Ukiah is committed to fostering communities of strength by creating opportunities to share stories and learn from each other; engaging older adults through education, recreation, and services, and encouraging people of all ages to celebrate their connections; and
Whereas, there is a critical need for both public and private financial support, programs and involvement in activities and organizations that serve to keep our seniors active, engaged, challenged and healthy; and
Whereas, we further encourage the community to observe this month by actively supporting appropriate programs and activities to celebrate Older Americans’ Month to affirm Ukiah’s commitment to an inclusive community that increases awareness, appreciation, and celebration of people of all ages.
Therefore be it resolved, that the City Council of the City of Ukiah, hereby proclaims May 2025, as:
Older Americans’ Month in the City of Ukiah
Signed and sealed, this 21st day of May in the year
Two Thousand and Twenty-Five.
____________________________
Douglas F. Crane, Mayor
Attachment 1
Agenda Item No: 4.c.
MEETING DATE/TIME: 5/21/2025
ITEM NO: 2025-464
AGENDA SUMMARY REPORT
SUBJECT: Presentation of the PFM Group on an Update to the City Council on the City’s Investment Portfolio.
DEPARTMENT: Finance PREPARED BY: Jessie Brunell, Financial Controller PRESENTER: Allison Kaune, PFM Asset Management
ATTACHMENTS:
1. PFMAM Presentation to Ukiah_City_Council_May 2025_Final
2. Ukiah IP 2025 Review Memo_final
3. Ukiah_Investment Policy Approved 8-16-23_REVIEW 2024 Summary: Council will receive a presentation from PFM Asset Management LLC (PFM) on the City’s investment portfolio.
Background: The City of Ukiah contracts with PFM Asset Management LLC (PFM), an independent investment advisor, to manage the investment of the City’s funds.
Each year, PFM meets with the Investment Oversight Committee - which includes the City Manager, Director of Finance, a City Councilmember, a public member, and the City Treasurer – to review and discuss the City’s portfolio. The annual report is attached (Attachment 1). A brief memo from PFM on the City's current investment policy is attached as Attachement 2. The full investment policy is found in Attachment 3.
Discussion: PFM, the City's investment portfolio manager, will provide an update to the City Council on the performance of its investment portfolio.
Recommended Action: Receive a presentation from PFM Asset Management LLC (PFM) on the City’s investment portfolio.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
pfmam.com
A Division of U.S. Bancorp Asset Management, Inc.
For Institutional Investor or Investment Professional Use Only – This material is not for inspection by, distribution to, or quotation to the general public City Ukiah
Investment Program Update
Presentation to the City Council
415-515-6389
Allison Kaune, Relationship Manager
May 21, 2025
Attachment 1
• U.S. economy is clouded by tariff and policy uncertainty • Labor market continues to serve as backbone
• Inflation remains above Fed’s 2% target
• Fiscal policy uncertainty and volatile tariff rollouts weigh on consumer • Federal Reserve (“Fed”) likely to cut overnight rates later this year • The federal funds target rate is at 4.25% - 4.50%
• Market analysts anticipate 0.50% of rate cuts in 2025 • Fed Chair Powell reiterated that monetary policy remains data dependent • U.S. Treasury yields moved lower during past year
• Yields moved lower on expectations for rate cuts and investor uncertainty • Inverse relationship exists between price and yield for fixed income securities • Falling rates led to strong total return performance
Market Themes
1 Source: Details on market themes and economic indicators provided throughout the body of the presentation. Bloomberg Finance L.P., as of March 31, 2025.
Attachment 1
6.5%
2%
3%
4%
5%
6%
7%
2021 2022 2023 2024 2025
Median Price increases
Expected Change in Prices
During Next Year
2 Policy Changes Increase Consumer Uncertainty
Source: Bloomberg Finance L.P. and University of Michigan Consumer, as of April 2025 (left). Bureau of Economic Analysis and Bloomberg Finance L.P., as of April 2025. Survey responses after April 2, 2025, included in median and forecast range. Forecast range shown is the 75th and 25th percentile of responses. Federal Reserve Bank of Atlanta as of April 9, 2025 (right). 40 50
60 70
80 90
2021 2022 2023 2024 2025
Index Value (1996=100)
Consumer Sentiment Index
3.1%
2.4%
-0.3%
0.9%
0.6%
1.4%
-1%
0%
1%
2%
3%
4%
Q3 '24 Q4 '24 Q1 '25 Q2 '25 Q3 '25 Q4 '25
U.S. GDP Forecasts
Annualized Rate
Range Dec-24 Median of Forecasts (Post-4/2)
Attachment 1
The Federal Reserve’s Dual Mandate
3 Sources: Bloomberg Finance L.P. and Bureau of Economic Analysis, as of February 2025 (left). Bloomberg Finance L.P. and Bureau of Labor Statistics, as of March 2025 (right).
Feb-25
2.5%
Feb-25
2.8%
2%
3%
4%
5%
6%
7%
8%
Feb-22 Feb-23 Feb-24 Feb-25
Personal Consumption Expenditure
(“PCE”) Inflation
Year-Over-Year Change
PCE Core PCE
Mar-25
4.2%
3.0%
3.5%
4.0%
4.5%
5.0%
2022 2023 2024 2025
Unemployment Rate
Unemployment rate of 4.2% remains well
below the 25-year average of 5.7%
Attachment 1
Treasury Yields Exceptionally Volatile
Source: Bloomberg Finance L.P., as of April 30, 2025. 4
4.29%
3.91%
3.70% 3.69%
3.83%
2.0%
3.0%
4.0%
5.0%
6.0%
Maturity
U.S. Treasury Yield Curve
1 Year Range April 28, 2025
3mo 1yr 2yr 3yr 5yr 2.0%
3.0%
4.0%
5.0%
6.0%
4/30/20234/30/20244/30/2025
2-Year Treasury Yield
Attachment 1
City of Ukiah’s Investment Objectives
5 Safety
• High Quality
investments
• Diversification by
sector, issuer, and
maturity
Liquidity
• Cash flow
coordination with
the City
• Appropriate
allocation among
overnight and
invested balances
Return on
Investment
• Duration
management
• Active trading and
continual
evaluation of
relative value
among allowable
sectors
Attachment 1
City of Ukiah Portfolio Snapshot
as of March 31, 2025
6 Portfolio market value and charts include funds managed by PFMAM and balances in LAIF. Excludes accrued interest.
Yield at cost, yield at market, and average credit exclude LAIF.
Securities held in the City's portfolio are in compliance with California Government Code and the City's investment policy.
Portfolio Statistics
Market Value $20,327,888
Yield at cost 4.45%
Yield at market 4.18%
Average maturity (years) 2.33
Average Credit AA
Sector Allocation
Maturity Distribution
Credit Quality (S&P Ratings)
Not Rated
(LAIF)
3%
Not Rated by
S&P
5%
A
18%
AA
59%
AAA
13%
BBB+
1% A-1+
1%
Local Agency
Investment
Fund
3%
U.S. Treasury
48%
Federal Agency
CMBS
8%
Asset-Backed
Security
18%
Negotiable
Certificate of
Deposit
Corporate Note 3%
20%
5%
36%
43%
11%
5%
0%
10%
20%
30%
40%
50%
0-1 year 1-2 years 2-3 years 3-4 years 4-5 years
Attachment 1
4.45%
0%
1%
2%
3%
4%
5%
Jun-21
Sep-21
Dec-21
Mar-22
Jun-22
Sep-22
Dec-22
Mar-23
Jun-23
Sep-23
Dec-23
Mar-24
Jun-24
Sep-24
Dec-24
Mar-25
Portfolio Yield at Cost
Portfolio Performance
7 Performance and interest earnings on trade-date basis, gross of PFMAM fees. Excludes funds invested in LAIF. Index data provided by Bloomberg Financial Markets.
Annualized Total Return
Duration Past
Year
Past 3
Years
Past 5
Years
Past 10
Years
City of Ukiah 1.76 5.60% 3.25% 1.79% 1.87%
Performance Benchmark
(1-3 Year U.S. Treasury Index) 1.75 5.43% 2.84% 1.16% 1.50% Difference - +0.17% +0.41% +0.63% +0.37%
Total Return
For Period Ending March 31, 2025
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
3/31/2022 3/31/2023 3/31/2024 3/31/2025
Annual Interest Earnings
Attachment 1
• Recession probabilities have been slowly rising as the uncertainty from domestic policy clouds the economic outlook
• Average tariff rate at historically high levels; negotiations of agreements with trading partners remain a focus
• Fed willing to stay patient but aware of risks
• Key factors in City’s investment strategy:
• Maintain broad diversification
• Continue to coordinate cash flow needs with City
• Continue to utilize disciplined approach emphasizing risk management Looking Ahead
8 Attachment 1
Disclaimer
The views expressed within this material constitute the perspective and judgment of U.S. Bancorp Asset Management, Inc. at the time of distribution and are subject to change. Any forecast, projection, or prediction of the market, the economy, economic trends, and equity or fixed-income markets are based upon current opinion as of the date of issue and are also subject to change. Opinions and data presented are not necessarily indicative of future events or expected performance. Information contained herein is based on data obtained from recognized statistical services, issuer reports or communications, or other sources, believed to be reliable. No representation is made as to its accuracy or completeness.
PFM Asset Management serves clients in the public sector and is a division of U.S. Bancorp Asset Management, Inc., which is the legal entity providing investment advisory services. U.S. Bancorp Asset Management, Inc. is a registered investment adviser, a direct subsidiary of U.S. Bank N.A. and an indirect subsidiary of U.S. Bancorp. U.S. Bank N.A. is not responsible for and does not guarantee the products, services, or performance of U.S. Bancorp Asset Management, Inc.
NOT FDIC INSURED : NO BANK GUARANTEE : MAY LOSE VALUE
9 Attachment 1
________
PFM Asset Management is a division of U.S. Bancorp Asset Management, Inc.
NOT FDIC INSURED : NO BANK GUARANTEE : MAY LOSE VALUE
April 28, 2025
Memorandum
To: Dan Buffalo, Finance Director
Members of the Investment Oversight Committee
City of Ukiah
From: Monique Spyke, Managing Director
Allison Kaune, Relationship Manager
PFM Asset Management
RE: 2025 Investment Policy Review
At your request, we reviewed the City of Ukiah’s (“City”) Investment Policy (“Policy”) dated July 2024, as part of the City’s annual review process.
This year we are recommending no changes to the Policy. As written, the Policy follows the applicable California Government Code (“Code”) sections regulating the investment of public funds. Furthermore, since the Policy’s review last year, there have been no relevant Code changes that would prompt a Policy change.
Please let us know if you have any questions.
Attachment 2
1 CITY OF UKIAH
STATEMENT OF INVESTMENT POLICY
July 17, 2024
I. PURPOSE
The purpose of this document is to establish and organize investment policies, which will govern the investment activities of the City of Ukiah.
II. SCOPE
This investment policy covers all the City’s surplus funds and investments (except retirement funds and bond proceeds) and investment activities under the direction of the City.
Investment of bond proceeds will be governed by the provisions of relevant bond documents.
The investment policies of the City of Ukiah are based on state law and prudent money management practices. All funds will be invested in accordance with this Investment Policy and applicable California Government Codes, including § 53601 et seq.
III. OBJECTIVES
The primary objectives of the City, in order of priority, shall be:
1) Safety: Safety of principal is the foremost objective of the investment program.
Investments of the City shall be undertaken in a manner that seeks to ensure preservation of capital in the portfolio.
2) Liquidity: The investment portfolio of the City will remain sufficiently liquid to enable the City to meet its cash flow requirements.
3) Yield: The investment strategy of the City shall be to earn a reasonable investment return, considering current market conditions, and within the parameters set forth by priorities (1) and (2) above.
An adequate percentage of the portfolio shall be maintained in liquid, short-term securities that can be converted into cash if necessary to meet forecasted disbursement requirements.
The portfolio shall also be appropriately diversified to avoid unreasonable and avoidable risks regarding specific security types or individual financial institutions.
IV. POLICIES
1. Public Funds: It is the policy of the City of Ukiah to invest public funds in a manner which will provide the maximum safety and liquidity, while earning an investment return consistent with the objectives and parameters set forth by this policy.
2. Prudent Investor Standard: Ukiah operates its investments program under the Attachment 3
2 Prudent Investor Standard, which states that the governing body of the local agency or the persons authorized to make investment decisions on behalf of the local agency are trustees, and, therefore, subject to the Prudent Investor Standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.
3. Management Responsibilities: Management responsibility for the investment program is delegated, for a one-year period, subject to annual review and delegation, to the City Treasurer. The City Treasurer may further delegate day-to-day management of the investment program to a professional external investment advisor.
4. Internal Controls: A system of internal controls shall be established and documented in writing by the Finance Director. The controls shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation of third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the City of Ukiah. Controls deemed most important include:
minimization of opportunities for collusion, separation of duties, separation of transaction authority from accounting and recordkeeping, avoidance of bearer-form securities, specific limitations regarding securities losses and remedial actions, written confirmation of all transactions, minimizing the number of authorized investment officials, documentation of transactions and strategies, and proper review and approval of brokerage accounts and investment transactions.
5. Safekeeping, Custody, and Delivery: The City’s investments shall be held in safekeeping, in the name of the City of Ukiah, by a third party custodian bank.
Investment transactions shall be executed and settled using the “delivery vs. payment” method.
6. Reporting: The Finance Director shall review and have available monthly reports in the Finance Department, and available for public review, which shall include type of investment, issuer, purchase and maturity dates, rating, purchase price, par, current market value as of the date of the report and the source of this valuation, and yield to maturity. These reports shall include a list of all transactions during the past month.
The Investment Advisor will also deliver periodic market updates and portfolio reviews to the Finance Director. The Finance Director will deliver investment reports to the Investment Oversight Committee and City Council.
The Oversight Committee will meet at least once annually in order to conduct a Attachment 3
3 comprehensive review of the investment activities of the City so as to ensure that regulations are being adhered to and that strategies are being followed.
7. Conflict of Interest: In accordance with California Government Code sections 1090, et seq. and 87100, et seq., officers and employees of the City will refrain from any activity that could conflict with the proper execution of the investment program or which could impair their ability to make impartial investment decisions. All investment personnel shall comply with the reporting requirements of the Political Reform Act, to include the annual filing of Statements of Economic Interest.
8. Return on Investment: The City's investment portfolio shall be designed to attain a market-average rate of return through economic cycles. The Investment Oversight Committee will measure the portfolio against an appropriate benchmark.
9. Annual Review of Policy: The Investment Advisor shall review the Investment Policy annually and provide the City Manager and Finance Director with recommendations if any are needed. The Finance Director will present the Policy, and any recommended changes, to the Investment Oversight Committee and City Council. City Council will review the Policy and recommended changes at a public meeting.
V. AUTHORIZED INVESTMENTS
Generally, investments shall be made in the context of the Prudent Investor Standard. The City is further governed by applicable California Government Codes, including sections 53600 and 53601 et seq. Within the context of these regulations, the following investments are authorized, and further limited herein:
(a) Ukiah Bonds: Bonds issued by the City of Ukiah, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the City or by a department, board, agency, or authority of the City. (b) U.S. Treasury Obligations: United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the full faith and credit of the United States are pledged for payment of principal and interest. (c) California State Obligations: Registered state warrants or treasury notes or bonds of this state, including bonds payable solely out of the revenues from a revenueproducing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state.
(d) Non-California State Obligations: Registered treasury notes or bonds of any of the other 49 United States in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 Attachment 3
4 United States in addition to California.
(e) Local Agency Obligations: Bonds, notes, warrants, or other certificates of indebtedness of any local agency within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state. (f) Federal Agency or Government Sponsored Enterprise Obligations: Federal agency or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by Federal Agencies or United States Government Sponsored Enterprises.
(g) Bankers’ Acceptances: Bills of exchange or time drafts that are drawn on and accepted by a commercial bank. Purchases of bankers’ acceptances may not exceed 180 days maturity or 40% of the portfolio, and no more than 5% of the portfolio may be invested in the banker’s acceptance of any one commercial bank.
(h) Commercial Paper: Commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a nationally recognized statistical-rating organization. The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (1) or paragraph (2):
(1) The entity meets the following criteria: (a) is organized and operating in the United States as a general corporation; (b) has total assets in excess of five hundred million dollars ($500,000,000); and (c) has debt other than commercial paper, if any, that is rated in a rating category of “A” or its equivalent or higher by an NRSRO. (2) The entity meets the following criteria: (a) is organized within the United States as a special purpose corporation, trust, or limited liability company; (b) has programwide credit enhancements, including, but not limited to, over collateralization, letters of credit or surety bond; and (c) has commercial paper that is rated “A-1” or higher, or the equivalent, by an NRSRO.
Eligible commercial paper shall have a maximum maturity of 270 days. Purchases of commercial paper may not exceed 25% of the City’s portfolio. No more than 5% of the portfolio may be invested in commercial paper of any one institution.
(i) Negotiable Certificates of Deposit: Negotiable certificates of deposit or deposit notes issued by a nationally or state-chartered bank, a state or federal savings and loan association, or a federally-licensed or state-licensed branch of a foreign bank provided that the senior debt obligations of the issuing institution are rated in a rating category of "A"(long-term) or its equivalent or better or A-1 (short-term) or its equivalent or better by an NRSRO. Purchases of negotiable certificates of deposit may not exceed 30% of the portfolio, and no more than 5% of the City’s portfolio may be invested in any one financial institution.
Attachment 3
5 (j) Repurchase Agreements: The City may invest in repurchase agreements with banks and dealers with which the City has entered into a master repurchase agreement. The maturity of repurchase agreements shall not exceed 365 days. The market value of securities used as collateral for repurchase agreements shall be valued at 102% or greater of the funds borrowed against those securities at all times and shall be monitored daily by the investment staff. In order to conform with provisions of the Federal Bankruptcy Code, which provide for the liquidation of securities held as collateral for repurchase agreements, the only securities acceptable as collateral shall be direct obligations of the United States or any agency of the United States as described in §V of this policy.
In addition, the City may enter into repurchase agreements only with “primary dealers” as designated by the Federal Reserve Bank of New York. All securities underlying Repurchase Agreements must be delivered to the City’s custodian bank (delivery vs. payment) or be handled under a properly executed “tri-party” repurchase agreement. The market value must be recalculated each time there is a substitution of collateral. The City or its trustee shall have a perfected first security interest under the Uniform Commercial Code in all securities subject to Repurchase Agreement.
(k) Reverse Repurchase Agreements: The City may invest in reverse repurchase agreements only with “primary dealers” with which the City has entered into a master repurchase agreement contract. The City may invest in reverse repurchase agreements with the following conditions:
Reverse repurchase agreements may be used only after prior approval of the City Council. The City may only use reverse repurchase agreements to (1) cover a temporary cash shortage, or (2) augment earnings. Reverse repos may not be used to leverage the portfolio. In addition:
If a reverse repurchase agreement is authorized, it may be utilized only if the security to be sold on a reverse repurchase agreement has been owned and fully paid for by the City for a minimum of 30 days prior to the sale; the total of all reverse repurchase agreements on investments owned by the City does not exceed 20% of the portfolio; and the agreement does not exceed a term of 92 days, unless the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of the security using a reverse repurchase agreement and the final maturity date of the same security. The proceeds of the reverse repurchase agreement may not be invested in securities whose maturity exceeds the term of the reverse repurchase agreement.
(l) Medium-term Notes: The City may invest in all corporate and depository institution debt securities with a maximum remaining maturity of five year or less, issued by corporations organized and operating within the United States, or by depository Attachment 3
6 institutions licensed in the United States or any state and operating within the United States. Notes eligible for investment shall be rated in a rating category of “A” or its equivalent or better by an NRSRO. Purchase of corporate notes may not exceed 30% of the portfolio, and no more than 5% of the corporate notes in the portfolio may be invested in the same corporation.
(m) Money Market Funds: Shares of beneficial interest issued by diversified management companies that invest in the securities and obligations as authorized by California Government Code section 53601 subdivisions (a) to (k), inclusive, and subdivisions (m) to (q), inclusive and that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940. To be eligible for investment these companies shall either: (i) attain the highest ranking or highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations, or (ii) have an investment advisor registered or exempt from registration with the Securities and Exchange Commission with not less than five years experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000). The purchase price of shares of beneficial interest purchased shall not include any commission that these companies may charge and shall not exceed 20% of the City’s portfolio.
(n) Local Agency Investment Fund: The City may invest in the Local Agency Investment Fund (LAIF) established by the State Treasurer for the benefit of local agencies under §16429.1 of the Government Code. The maximum balance that can be held in the fund is the maximum amount permitted by LAIF’s Local Investment Advisory Board.
(o) Time Deposits: The City may invest in non-negotiable time deposits that are FDIC insured or fully collateralized in financial institutions located in California, including U.S. branches of foreign banks licensed to do business in California. To be eligible to receive local agency deposits, a financial institution must receive a minimum overall “satisfactory rating” for meeting the credit needs of California Communities in its most recent evaluation. All time deposits must be collateralized in accordance with the California Government Code § 53650, et seq. Since time deposits are not liquid, no more than 25% of the cost value of the portfolio may be invested in this category.
(p) Mortgage-Backed and Asset-Backed Securities: Any mortgage pass-through security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-backed certificate, consumer receivable pass-through certificate, or consumer receivable-backed bond. For securities eligible for investment under this subdivision not issued or guaranteed by an agency or issuer identified in subdivision (b) or (f) of this Policy section, the following limitations apply:
(1) the security shall be rated in a rating category of “AA” or equivalent or higher by an NRSRO and have a maximum remaining maturity of five years or less. (2) Attachment 3
7 Purchase of securities authorized by this subdivision may not exceed 20% of the agency's surplus money that may be invested pursuant to this section. (q) Local Government Investment Pools (LGIPs). Shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in California Government Code section 53601 subdivisions (a) to (r), inclusive. Each share shall represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares shall have retained an investment adviser that meets all of the following criteria: (1) The adviser is registered or exempt from registration with the Securities and exchange Commission. (2) The adviser has not less than five years of experience investing in the securities and obligations authorized in subdivisions (a) to (q), inclusive. (3) The adviser has assets under management in excess of five hundred million dollars ($500,000,000).
(r) Supranational Debt. United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of "AA" or its equivalent or better by an NRSRO and shall not exceed 30% of the portfolio.
Credit criteria listed in this section refers to the credit quality of the issuing organization at the time the security is purchased. The maturity limits are applied at the time of purchase. A security purchased in accordance with this Policy shall not have a forward settlement date exceeding 45 days from the time of investment.
VI. INELIGIBLE INVESTMENTS
The City may only invest in those obligations authorized by this policy. The City shall not invest any funds in inverse floaters, range notes, or interest-only strips that are derived from a pool of mortgages, or in any security that could result in zero interest accrual if held to maturity. However, the City may hold prohibited investments until their maturity dates.
Notwithstanding the prohibition in the above paragraph, the City may invest in securities issued by, or backed by, the United States government that could result in zero- or negativeinterest accrual if held to maturity, in the event of, and for the duration of, a period of negative market interest rates. The City may hold these instruments until their maturity dates. This paragraph shall remain in effect only until January 1, 2026, and as of that date is repealed.
For purposes of the investment of idle City funds, the City shall not purchase securities or other investment instruments by firms explicitly and directly involved with the extraction and/or refinement of fossil fuel products (defined as follows: Fossil fuels are Attachment 3
8 non-renewable energy sources, including coal, oil, and natural gas, formed from ancient organic matter that is extracted from the Earth’s crust and burned as fuel). Any investments currently held in the portfolio shall be sold when determined to be financially prudent to do so, negating any recognized or realized losses related to those specific investments.
VII. PORTFOLIO LIMITS AND DIVERSIFICATION
1. Maximum Investment Maturity: Unless otherwise noted within this investment policy, the City may not invest in a security with a maturity that exceeds five years from the date of purchase. For purposes of compliance with this Policy, an investment’s term or remaining maturity shall be measured from the settlement date to final maturity. Investments which exceed five years in maturity require authority granted by City Council before purchase. Written authority of the City Council must be granted specifically or as part of an investment program no less than three months prior to the date of purchase.
2. Maximum Weighted Average Maturity: The maximum weighted average maturity of the City’s investment portfolio shall not exceed 3 years to control overall exposure to interest rate risk.
3. Diversification: With the exception of obligations of the United States Government and its Agencies and authorized investment pools, no more than 10% of the portfolio may be invested in the securities of any single issuer, regardless of sector. For certain investment types, a 5% issuer limit is imposed and is stated in the investment description in the Authorized Investment section.
Adopted on the 17th day of July, 2024, by the Ukiah City Council.
Attachment 3
AGENDA ITEM 6a
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/84232575010 May 7, 2025
5:15 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on May 7, 2025, having been legally noticed on May 2, 2025. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/84232575010. Mayor Crane called the meeting to order at 5:17 p.m. Roll was taken with the following Councilmembers Present: Mari Rodin, Heather Criss, Juan V. Orozco, and Douglas, F. Crane. Councilmember Absent by Prearrangement: Susan Sher. Staff Present:
Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.
MAYOR CRANE PRESIDING.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Crane.
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
Clerk stated that there were no notifications.
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation of the City of Ukiah Recognizing May as Asian American and Pacific Islander Heritage Month.
Presenter: Councilmember Rodin.
Proclamation was received by Jin Jr Shi, Instilling Goodness and Developing Virtue School. b. Proclamation Recognizing May 18th - 24th as Emergency Medical Services (EMS) Week in the City of Ukiah.
Presenter: Councilmember Criss.
No public comment was received.
Proclamation was received by the Fire Department Team Members. c. Proclamation Recognizing May 11th – 17th as Police Week in the City of Ukiah.
Presenter: Councilmember Orozco.
Proclamation was received by Tom Corning, Police Chief and Police Department Team Members.
RECESS: 5:36 – 5:46 P.M.
City Council Minutes for May 7, 2025, Continued:
5. PETITIONS AND COMMUNICATIONS
City Clerk, Kristine Lawler, stated that all communications had been distributed.
6. APPROVAL OF MINUTES
a. Approval of the Minutes for the April 16, 2025, Special Meeting. b. Approval of the Minutes for the April 16, 2025, Regular Meeting.
Motion/Second: Orozco/Criss to approve the Special and Regular meeting minutes of April 16, 2025, as submitted. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, and Crane. NOES: None. ABSENT: Sher. ABSTAIN: None.
7. RIGHT TO APPEAL DECISION
Mayor Crane read the right to appeal decision.
8. CONSENT CALENDAR
a. Report of Disbursements for the Month of March 2025 – Finance. b. Consideration of Adoption of Resolution (2025-17) Approving Record Destruction for Outdated Records from the Payroll Division, City Manager's Office, Electric Utility, and Fire Department – City Clerk.
c. Annual Report on Mobilehome Park Stabilization Fees and Activities, Adoption of Resolution (2025-18) Updating Program Costs, and Approval to Waive Fees for the FY 2024-25 – City Clerk.
d. Notification of Purchase of Services (PO 48814; 2425-213) from National Aquatic Services in the Amount of $60,590 for Installation of Municipal Pool Filters – Community Services. e. Approval of Five (5) Year Agreement (2425-214) with Fishbowl Inventory for Inventory Maintenance and Warehouse Management Software for a Total of $82,071.59, and Approve Corresponding Budget Amendment – Finance.
f. Approve Plans and Specifications for Corporation Yard Monitoring Well Abandonment Project – Public Works.
g. Approval of Financial Contribution in the Amount of $84,000 to the Inland Water and Power Commission for Consulting and Legal Services Related to the Potter Valley Project, and Approve Corresponding Budget Amendment – Water Resources. h. Consider Adoption of Resolution (2025-19) Approving the Grant of Funds from the State Coastal Conservancy for the Construction of Phase 4 of the Great Redwood Trail, and Approve Corresponding Budget Amendments – Public Works.
i. Receive Annual Report Regarding the City of Ukiah's Electric Utility Wildfire Mitigation Plan in Response to Senate Bill 901 – Electric Utility.
Motion/Second: Criss/Rodin to approve Consent Calendar Items 8a-8i, as submitted. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, and Crane. NOES: None.
ABSENT: Sher. ABSTAIN: None.
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comments were received.
City Council Minutes for May 7, 2025, Continued:
10. COUNCIL REPORTS
Presenter: Councilmember Rodin.
11. CITY MANAGER/CITY CLERK REPORTS
Presenters: Sage Sangiacomo, City Manager; and
• State’s Fire Hazard Severity Zone Update – Sage Sangiacomo, City Manager. • Construction Update – Tim Eriksen, Public Works Director / City Engineer.
12. PUBLIC HEARINGS (5:30 PM)
No public hearings scheduled.
13. UNFINISHED BUSINESS
a. Status Report on Emergency Contract with Diamond D Construction, LLC for the Emergency Repair of the Western Hills Mudslide at the City Water Tank (Pressure Zone 1- North, or PZ1-N) and Request for Authorization to Continue Work Under This Emergency Contract.
Presenter: Sean White, Water Resources Director.
No public comment was received.
Motion/Second: Rodin/Criss to receive report and approve the continued work on the emergency contract (PO 48757) with Diamond D Construction for the emergency repair of the Western Hills mudslide at the City water tank PZ1-N. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, and Crane. NOES: None. ABSENT: Sher. ABSTAIN: None. b. Consider Resolution to Adopt an Initial Study, Mitigated Negative Declaration, and Mitigation and Monitoring Reporting Program for the Development of an Additional Municipal Well.
Presenter: Sean White, Water Resources Director.
No public comment was received.
Motion/Second: Criss/Orozco to adopt a resolution (2025-20) to adopt an Initial Study, Mitigated Negative Declaration, and Mitigation and Monitoring Reporting Program for development of an additional municipal Well. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, and Crane. NOES: None. ABSENT: Sher. ABSTAIN: None.
14. NEW BUSINESS
a. Authorize the City Manager to Negotiate and Execute a Purchase Agreement for One Parcel, APN 167-280-15, Located at 1 Carousel Lane, and Adopt Resolution Approving the Purchase of Real Property Located at 1 Carousel Lane for the City of Ukiah Corporation Yard; Find the Project Categorically Exempt from the California Environmental Quality Act Pursuant to CEQA Guidelines Section 15301 (Existing Facilities); and Approve Corresponding Budget Amendment.
Presenter: Shannon Riley, Deputy City Manager.
No public comment was received.
Motion/Second: Rodin/Criss to adopt resolution (2025-21) approving the purchase of real property located at 1 Carousel Lane for the City of Ukiah Corporation Yard; and find the project Categorically Exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15301
City Council Minutes for May 7, 2025, Continued:
(Existing Facilities). Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, and Crane. NOES: None. ABSENT: Sher. ABSTAIN: None.
Motion/Second: Rodin/Criss to authorize the City Manager to negotiate and execute a Purchase Agreement (2425-215) for one parcel, APN 167-280-15, located at 1 Carousel Lane. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, and Crane. NOES: None. ABSENT:
Sher. ABSTAIN: None.
Motion/Second: Criss/Rodin to approve corresponding budget amendment. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, and Crane. NOES: None. ABSENT: Sher.
ABSTAIN: None.
The City Manager Sangiacomo re-stated the three motions for clarity of the record. b. Discussion and Possible Action Regarding the Cancellation of August 6, 2025, and January 7, 2026, Regular City Council Meetings, with the Option for the Mayor and/or City Manager to Call for a Special Meeting on an Alternate Date if Time-Sensitive Business Arises.
Presenter: Sage Sangiacomo, City Manager.
No public comment was received.
Motion/Second: Rodin/Criss to approve the cancellation of the August 6, 2025, and January 7, 2026, Regular City Council Meetings, with the option for the Mayor and/or City Manager to call for a special meeting on an alternate date if time-sensitive business arises. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, and Crane. NOES: None. ABSENT: Sher.
ABSTAIN: None.
c. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
Presenter: Sage Sangiacomo, City Manager.
Council Consensus confirms and recognizes that the talks with the County regarding the LAFCo application for annexation that falls under the meet and confer for the Master Tax Sharing and Annexation agreement, is continued work of the “Advance Planning & Policy for Annexation Applications Ad Hoc,” with Mayor Crane and Councilmember Rodin serving.
15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (5 cases)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC
City Council Minutes for May 7, 2025, Continued:
d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 e. Conference Involving a Joint Powers Agency (Inland Water and Power Commission) City representative on IWPC Board (Mari Rodin)
Discussion will concern: (Conference with Real Property Negotiators (Gov’t Code §54956.8) Property: PG&E Potter Valley Project;
Agency Negotiators: Scott Shapiro, Janet Pauli.
Negotiating Parties: IWPC and PG&E
Under Negotiation: Price and Terms)
f. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN No: 167-280-15-00
Negotiator: Shannon Riley, Deputy City Manager
Negotiation Party: AE Carousel, LP
Under Negotiation: Price & Terms of Payment
g. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 184-080-37;184-080-36; 184-090-01; 184-090-07; 184-090-06; 184-100-04 Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Henry's Original
Under Negotiation: Price & Terms of Payment
h. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief
No Closed Session was held.
16. ADJOURNMENT
There being no further business, the meeting adjourned at 6:20 p.m. ________________________________
Kristine Lawler, CMC/CPMC
Agenda Item No: 8.a.
MEETING DATE/TIME: 5/21/2025
ITEM NO: 2025-510
AGENDA SUMMARY REPORT
SUBJECT: Approval of Contract Amendment to the Existing Three-Year Contract with Evergreen Job and Safety Training in the Amount of $90,588.00 to Provide Job and Safety Training for Electric Utility Employees.
DEPARTMENT: Electric Utility PREPARED BY: Diann Lucchetti, Administrative Secretary PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:
1. Ukiah - 2025 - 3 year Proposal
Summary: The Council will consider approving an amendment to the existing contract with Evergreen Job and Safety Training for an additional three years in the amount of $90,588.00.
Background: To maintain compliance with California Title 8 High Voltage Electrical Safety Orders, the City is required to provide comprehensive operational and safety training for the Electric Utility field crews. This training is not only a regulatory requirement, but a critical investment in preventing serious injuries and operational disruptions.
The proposed training program consists of twelve (12) targeted sessions annually, addressing core safety and operational topics such as: electrical theory, emergency rescue procedures, protective equipment use, fall protection, live line tool handling, transformer safety, and equipment protection. Each session is designed to directly reduce on-the-job hazards while improving efficiency and ensuring that Staff are fully prepared to respond to emergencies and perform their duties safely.
Discussion: In Ukiah, resources for comprehensive electric utility safety training - especially programs that cover a broad spectrum of required topics - are limited. Prior to the original contract award, Staff conducted extensive research, including outreach to other municipal electric utilities, to better understand how they meet these training mandates. Several vendors were identified and evaluated; however, many were unable to deliver the full range of required curriculum or did not offer on-site instruction, which is essential for relevance and effectiveness.
Evergreen Job and Safety Training was selected through that thorough process several years ago, and has since proven to be a capable and reliable provider. Their training covers all mandated topics and aligns well with the needs of our operations. Monthly refresher sessions help maintain a high level of safety awareness among our employees, who routinely work around high-voltage systems in dynamic and potentially hazardous environments.
To continue this critical safety program without disruption, an addendum to the existing agreement is proposed. The contractor has submitted a three-year pricing structure as follows: $2,467.00 per month for Year 1, with modest 2% annual increases in Years 2 and 3—bringing the monthly costs to $2,516.00 and $2,566.00 respectively. This results in annual totals of $29,604.00 in Year 1, $30,192.00 in Year 2, and $30,792.00 in Year 3, for a total not-to-exceed contract amount of $90,588.00 over the three-year period. The proposal has been reviewed by Staff and is deemed reasonable and appropriate. A copy is included as Attachment 1.
Staff recommends Council approve a three-year contract for Job and Safety Training be awarded to Evergreen Job and Safety Training for the amount of $90,588.00. Funds for the first year have been budgeted and are available in FY2025/2026 in account 80026110.52100. Years two and three will be subject to budget approval in future fiscal years.
Recommended Action: Approve an amendment to the existing contract with Evergreen Job and Safety Training for an additional three years in the amount of $90,588.00 to provide job and safety training for Electric Utility Employees.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 80026110.52100: $30,000 (Subject to Council's adoption of 25/26 Fiscal Year Budget)
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Electric Fund
REVENUE: Yes / No X GRANT: Yes / No X
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2122246
COORDINATED WITH: Dan Quarles, Electric Superintendent; Myles Fisette, Purchasing Manager STRATEGIC PLAN (SP):SP 5A - Promote the core values that are embedded in the operational culture of the organization.
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Evergreen Job & Safety Training, Inc.
1352 Palmerston Loop
Roseville, CA 95678
Office: (916) 742-1811
Fax: (916) 742-1852
[email protected]
City of Ukiah April 30, 2025
Electric Department
1320 Airport Rd.
Ukiah, CA 95482
Re: Contract Proposal: July 1, 2025 – June 30, 2028 – 3 Year Term To Whom It May Concern,
I appreciate the opportunity to present you with this proposal. As your training instructor, I will be dedicated to providing you with the best possible service to meet the specific needs of the City of Ukiah Electric Department. This proposal is based on 12 programs per year, with a price per meeting of $2,467.00 for year one, with a 2% increase for year two at $2,516.00 per meeting and a 2% increase for year three at 2,566.00 per meeting. The fee for all three years combined would be $90,588.00 in total.
Year One: $2,467.00 per meeting (12 meetings)
Year Two: $2,516.00 per meeting (12 meetings)
Year Three: $2,566.00 per meeting (12 meetings)
Total fees for 3-year term of contract: $90,588.00
This proposal includes all of my expenses, including but not limited to; administration, record keeping, program development, travel, lodging and meals. Certain additional training materials, such as CPR/First Aid and Traffic Control materials will be billed to you at my cost. I will discuss the cost of these materials prior to supplying any of them to your employees.
If this proposal meets your approval, I will proceed with addressing any additional contract requirements you have, in addition to providing you a course schedule for upcoming year. This proposal is a firm, irrevocable offer 90 days. Furthermore, I will comply with the insurance requirements for the City of Ukiah. I look forward to serving you in this capacity. Please contact me if you have any questions.
Sincerely,
Jesse Langslet
Jesse Langslet
Owner/Instructor
Attachment 1
Agenda Item No: 8.b.
MEETING DATE/TIME: 5/21/2025
ITEM NO: 2025-512
AGENDA SUMMARY REPORT
SUBJECT: Approval for the Purchase of the Schneider Electric UPS InRow Cooling System Replacement for the Civic Server Data Center from The REDESIGN Group in the Amount of $76,014.57.
DEPARTMENT: Information Services PREPARED BY:
Scott Shaver, I.T. Manager, Mary Horger, Financial
Services Manager, Myles Fisette, Purchasing
Manager, Ryan Burkhart, IT Manager
PRESENTER: Ryan Burkhart, IT Manager, and Scott Shaver, IT Manager/Special Projects
ATTACHMENTS:
1. City of Ukiah - UPS Quote - Option 1 - 5.8.25
Summary: Council will consider approving the purchase of a Schneider Electric UPS InRow Cooling System Replacement for the Civic Server Data Center from The REDESIGN Group in the Amount of $76,014.57.
Background: The City of Ukiah's InRow cooling system has reached the end of its service life and is unsupported. This InRow system is placed within the component racks, efficiently cooling the air and directing it to the front of the components. These components pull the air through the chassis and exhaust it to the rear of the rack. One of Schneider Electric's oldest models, it fails to provide adequate cooling if the additional Split Unit also used for cooling fails. Replacing this system is essential for maintaining temperature control in the room housing critical network infrastructure like servers, switches, routers, and battery backup systems.
Discussion: The City of Ukiah relies significantly on the temperature-controlled environment of our Data Center. Without maintaining the proper temperatures, including during outages and failures, the electronic equipment will overheat and begin to shut down. The new InRow replacement is more efficient and suitable for our room application. Please refer to Attachment 1 for a copy of the equipment quote.
The hardware being purchased is the direct replacement recommended by the manufacturer to ensure compatibility and maintain system integrity. This purchase aligns with the manufacturer’s specifications and is necessary to support ongoing operations.
The labor portion of the project is currently out to bid, and staff anticipates bringing a recommendation for award of the installation contract to the City Council on June 4. However, to avoid potential delays in procurement and to secure current pricing and availability of the equipment, staff recommends proceeding with the equipment purchase at this time.
Staff recommends Council approve the purchase of a Schneider Electric UPS InRow Cooling System Replacement for the Civic Server Data Center from The REDESIGN Group in the amount of $76,014.57.
Recommended Action: Approve the purchase of the Schneider Electric UPS InRow Cooling System replacement for the Civic Server Data Center from The REDESIGN Group in the amount of $76,014.57.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 20913900.80100.18424: $85,000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: IT Fund reserves
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Myles Fisette, Purchasing Manager; Mary Horger, Financial Services Manager; Scott Shaver, IT Manager/Special Projects; Ryan Burkhart, IT Manager STRATEGIC PLAN (SP):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Q-009395 Version 1
Thursday, May 8
Scott Shaver
City of Ukiah
[email protected]
UPS
Replacement -
Option 1
City of Ukiah
by Sarah Reynolds for
Senior Account Manager and Team Lead
The [RE]DESIGN Group
[email protected]
Attachment 1
UPS Replacement - Option 1
Description Price Qty Ext. Price
BUILD UPS Replacement $69,843.00 1 $69,843.00
AR8580 Cable Trough, Open Bottom, 300mm 2
ACAC10005 InRow Bridge Partition, Data Cable 300 MM 2
ACRD100 InRow RD, 300mm, Air Cooled, 208-230V, 60Hz 2
AP9325 Leak Sensor - 6.1 m (20 ft) w/ interface cable 2 ACAC75009 "Flooded Receiver 17lb, R410A, 6" Diameter, 18" Length" 2 ACAC10022 "Isolation Valve Assemblies, 1/2" ODF" 2
ACCD75214 Condenser 1 Fan, Single Circuit, 2.4 MBH/1F TD, 208-240V/1/60 2 WSTRTUP5X8-AX
-15
Start-up Service 5X8 for In Row ACRD Half Rack 10KW 2
WASSEM5X8-AX15Scheduled Assembly Service 5X8 for InRow RD10 kW Water/Glycol and Air cooled
2 WUPGEAA-AX-00 1 Yr EAA Prevent Srvc Upgrade to FW or Existing Srvc Plan for -1 In Row Cooling Unit
2 Subtotal: $69,843.00
UPS Replacement - Option 1
Prepared by:
The [RE]DESIGN Group
Sarah Reynolds
405.831.8395
[email protected]
Prepared for:
City of Ukiah
Scott Shaver
[email protected]
Quote Information:
Quote #: 009395
Version: 1
Delivery Date: 05/08/2025
Expiration Date: 06/07/2025
Quote Summary
Description Amount
UPS Replacement - Option 1 $69,843.00
Subtotal:
Estimated Taxes:
Total:
$69,843.00
$6,198.57
$76,014.57
Acceptance and Incorporation by Reference
Acceptance of this Quote is binding and the above item(s) will be purchased in reliance thereon. All sales are final. Payment Terms are Net
30. After orders are placed, a final invoice will be provided that shall include all applicable taxes and shipping charges not included herein.
This Order together with the Master Services Agreement and Service Attachments and other terms and conditions identified on Exhibit A, all of which are incorporated herein by reference (collectively, the “Agreement”) is between REDESIGN Group (sometimes referred to as “we,” “us,” “our,” or “Provider”), and the customer found on the signature block at the end of this Order (sometimes referred to as “you,” “your,” or “Client”). This A reement is effective as of the date both parties have signed below (the “Effective Date”). Both Provider and Client are sometimes referred to individually as a “Party”, or together as the “Parties”. Any capitalized terms in this Order not directly defined are referred to in the applicable document identified on Exhibit A of this Order. If there is a conflict between this Order, the Master Services Agreement, any Service Attachment, or Exhibit, this Order will control.
By signing or accepting this Order, Client acknowledges, represents, and warrants that it has read and agrees to the terms and conditions identified on Exhibit A to this Order which are incorporated as if fully set forth herein.
The parties hereby agree that electronic signatures to this Order shall be relied upon and will bind them to the obligations stated herein. Each party hereby warrants and represents that it has the express authority to execute this Agreement(s). This Order supersedes all prior negotiations, proposals, orders, agreements and communications between the parties regarding Provider’s Services.
Provider may make changes to the Agreement at any time. If there are changes, Provider will revise the date at the top of the document.
Provider may or may not provide Client with additional notice regarding such changes. Client should review the terms and conditions regularly. Unless otherwise noted, the amended terms and conditions will be effective immediately, and your continued use of the Services thereafter constitute your acceptance of the changes. If you do not agree to the amended terms and conditions, you must stop using the Services immediately. Please note, you may incur a termination fee or other third-party fees, if applicable. You may access the current version of the terms and conditions at any time by visiting http://redesign-group.com/legal.
The parties, acting through their authorized officers, hereby execute this Agreement.
Is a PO Required?
Yes - PO# _________________ No
The [RE]DESIGN Group City of Ukiah
Signature:
Name:
Title:
Date:
Signature:
Name:
Title:
Date:
Exhibit A
Agreement Description
Master Services Agreement General terms and conditions applicable to all Provider products and services Services Attachment for Managed Services Core managed services including monitoring, remote management, and help-desk Data Processing Agreement Data security and privacy agreement including statutorily required terms Service Level Objectives Targeted response times by tier of severity Schedule of Services Description of managed services offered by Provider Schedule of 3rd Party Services Notice of third-party services and waiver of claims
redesign-group.com
The [RE]DESIGN Group
2629 Manhattan Ave, Suite 307
Hermosa Beach, CA 90254
The Future Belongs
to the Curious
Agenda Item No: 8.c.
MEETING DATE/TIME: 5/21/2025
ITEM NO: 2025-518
AGENDA SUMMARY REPORT
SUBJECT: Authorization for the City Manager to Terminate Existing Contract with Pioneer Law Group and Negotiate and Execute a Contract for Specialty Legal Services with Matarazzo Law, APC.
DEPARTMENT: City Attorney PREPARED BY: Darcy Vaughn, Assistant City Attorney, David Rapport, City Attorney
PRESENTER: Darcy Vaughn, Assistant City Attorney
ATTACHMENTS:
1. Pioneer Law Group 2020-09-09
2. Pioneer Law Group 2020-06-04
Summary: Council will consider authorizing the City Manager to terminate the existing contract with Pioneer Law Group, and to negotiate and execute a contract for specialty legal services with Matarazzo Law, APC.
Background: On June 17, 2020, the City Council voted to enter into an agreement with Pioneer Law Group to utilize the services of Andrea Matarazzo for specialized legal services concerning the California Environmental Quality Act ("CEQA"). That agreement was amended September 9, 2020, (Attachment 1, with the original June 4, 2020, engagement letter attached hereto as Attachment 2). At that time, the City had pending before it certification of the Environmental Impact Report for the landfill closure and post-closure maintenance plan, an application pending before the Local Agency Formation Commission ("LAFCo") to detach the Ukiah Valley Sanitation District from the City limits, and was contemplating additional applications to LAFCo for reorganizations.
Discussion: Andrea Matarazzo, who has been providing specialty legal services to the City since 2020, is leaving the Pioneer Law Group effective June 1, 2025, to open Matarazzo Law, APC. Ms. Matarazzo will continue to advise the City regarding the Waste Discharge Permit from the North Coast Regional Water Quality Control Board for the landfill closure plan, which could potentially lead to additional litigation. In addition, based on her expertise in environmental law and CEQA compliance, the City Attorney recommends associating Ms. Matarazzo as an attorney of record in the matter of Vichy Springs Resort v. City of Ukiah et al., Mendocino County Superior Court case number SCUK-CVPT-18-70200. Finally, Ms. Matarazzo is and would continue providing legal services regarding CEQA compliance for the proposed reorganization application to LAFCo.
Staff recommends terminating the existing contract with Pioneer Law Group, directing it to transfer the City files to Matarazzo Law, APC, and authorizing the City Manager to negotiate and execute a contract with Ms.
Matarazzo as a practitioner at Matarazzo Law, APC to continue utilizing her expertise. The draft legal services agreement for Ms. Matarazzo's services and a fee schedule for legal services will be provided prior to the meeting. The legal services will be used on an as-needed basis, and contingent upon available budgeted funds each fiscal year.
Recommended Action: Authorize the City Manager to terminate existing contract with Pioneer Law Group and Negotiate and Execute a contract for specialty legal services with Matarazzo Law, APC.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT:
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: Contract 1920260
COORDINATED WITH: : Sage Sangiacomo, City Manager; David Rapport, City Attorney; Mary Horger,Financial Services
Manager
STRATEGIC PLAN (SP):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
ATTACHMENT 1
Sage Sangiacomo
City Manager
Sep 17, 2020
Attachment 2
Agenda Item No: 8.d.
MEETING DATE/TIME: 5/21/2025
ITEM NO: 2025-560
AGENDA SUMMARY REPORT
SUBJECT: Authorize City Manager to Negotiate and Execute a Contract with West & Associates Engineering, Inc. in the Amount of $39,440 to Prepare the 2025 Urban Water Management Plan and 2025 Annual Water Supply and Demand Assessment, and Approve Corresponding Budget Amendment.
DEPARTMENT: Water Resources PREPARED BY: Sean White, Water Resources Director PRESENTER: Consent Calendar
ATTACHMENTS:
1. PROPOSAL FOR 2025 UWMP_UKIAH
2. COST PROPOSAL - UKIAH
3. AWSDA PROPOSAL_UKIAH
Summary: Council will consider authorizing the City Manager to negotiate and execute a contract with West & Associates Engineering, Inc. in the amount of $39,440 to prepare the 2025 Urban Water Management Plan (UWMP) and 2025 Annual Water Supply and Demand Assessment (AWSDA), and approving the corresponding budget amendment.
Background: The City of Ukiah (City) currently has approximately 5,030 active water service connections.
Therefore, the City is required to comply with the requirements of the Urban Water Management Planning Act, which was originally established by Assembly Bill 797 (AB797) on September 21, 1983. Adoption of an Urban Water Management Plan (UWMP) is required every five years by the Urban Water Management Planning Act for urban retail water suppliers that “directly provide potable municipal water to more than 3,000 end users or that supply more than 3,000 acre-feet of potable water annually at retail for municipal purposes”.
In 2020, Staff prepared and released a Request for Proposal (RFP) for preparation of the City's 2020 UWMP. Three proposals were received and found the proposal from West & Associates to be qualified and the lowest price ($42,500).
In addition, per executive order N-7-22 issued by Governor Newsom on March 28, 2022, urban water suppliers are required to submit an Annual Water Supply and Demand Assessment (AWSDA) to the Department of Water Resources (DWR) on or before July 1 every year. The AWSDA consists of Excel data and an optional written summary that is required to be uploaded to DWR’s Water Use Efficiency (WUE) website. West & Associates has been assisting the City with AWSDA compliance since 2022.
Discussion: Based on our positive experiences and their familiarity with our facilities and data, Water Resources staff contacted West Associates regarding preparation of both the UWMP and the AWSDA for 2025. West Associates provided the City with a UWMP preparation (Attachment 1) and cost proposal (Attachment 2). It is worth noting that the proposed 2025 cost is $2560 less than their 2020 proposal. West Associates also submitted a proposal and fee for completing the 2025 AWSDA (Attachment 3).
Staff recommends authorizing the City Manager to negotiate and execute a sole source contract with West & Associates Engineering, Inc. in the amount of $39,440 to prepare the 2025 Urban Water Management Plan and 2025 Annual Water Supply and Demand Assessment. West & Associates is uniquely qualified to perform the tasks given their recent performance on these specific/similar items, access/analysis of past data, and
knowledge of the City's facilities. A corresponding budget amendment is necessary to cover the cost of this contract.
Recommended Action: Authorize City Manager to negotiate and execute a contract with West & Associates Engineering, Inc. in the amount of $39,440 to prepare the 2025 Urban Water Management Plan and 2025 Annual Water Supply and Demand Assessment, and approve corresponding budget amendment.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 82027110.52100: -$177,361.95
PROPOSED BUDGET AMOUNT: 82027110.52100: $39,440
FINANCING SOURCE: Water Fund
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sean White, Director of Resources
STRATEGIC PLAN (SP):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
.
City of Ukiah
Proposal for:
2025 Urban Water
Management Plan
March 19, 2025
Submitted by:
West & Associates Engineering, Inc.
West & Associates Engineering, Inc. 78 Anacapa Court, Foothill Ranch, CA 92610 949.716.7670 | 714.728.8082 [email protected] March 19, 2025
Sean White
Director of Water and Sewer
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Proposal for: Consulting Services to prepare 2025 Urban Water Management Plan (2025 UWMP) Dear Mr. White,
West & Associates is pleased to submit our Proposal for the 2025 UWMP to the City of Ukiah (City). We have extensive Public Water Systems knowledge and Various Water Reporting experience, including UWMPs. We recently had the pleasure of working with the City on the 2024 Urban Water Use Objective Report and 2023 Validated Water Loss Audit. Our team members have been involved in the preparation of nearly each page of thirty-two (32) UWMPs for agencies throughout California, as well as two (2) additional Water Supply Assessments, one (1) Water Supply Verification, fourteen (14) Annual Water Supply and Demand Assessments, fourteen (14) Urban Water Use Objective Reports, and thirty (30) Validated Water Loss Audits. As a firm, our goal is to prepare highly professional Reports/Plans, of which we have provided a sample of a 2020 UWMP we prepared in this Proposal (Exhibit A). As is evident by the sample, our goal is to not merely complete the scope of work, but to provide the City with a report that staff can enjoy reading and rely on as a quick source of information.
Having prepared the City’s 2020 UWMP, we understand the intricacies of the City’s water system and its specific needs. We are also very familiar with the 2020 UWMP Guidebook and the Water Code (Sections 10630 to 10635). Although the Guidebook for updates to the 2025 UWMP is not yet available, we plan to attend the Department of Water Resources’ (DWR) public meeting regarding UWMPs in early 2025. The following were some of the key updates to the water code affecting the 2020 UWMPs:
CWC § 10632(a)(3): Water Shortage Contingency Plan must have six (6) Standard Stages CWC § 10635 (a): Water reliability projections must project droughts lasting up to five (5) years.
We have provided an ambitious schedule to submit the 2025 UWMP to DWR by early-June 2026, which is one (1) month prior to the July 1, 2026 deadline. Our proposal has been prepared in good faith without collusion with any other firms and the statements made herein are true and correct. We have no objections to the City’s standard agreement for professional services. This proposal is valid for a period of no less than one-hundred & twenty (120) calendar days from this submittal.
Thank you for this opportunity. Please contact me if you have any questions.
Jake Comer, P.E., CA-NV AWWA certified Water Audit Validator West & Associates Engineering, Inc.
(949) 716-7670 Office | (949) 335-2029 Cell
[email protected]
TABLE OF CONTENTS
Proposal for: City of Ukiah – 2025 Urban Water Management Plan
CONTENTS
COVER LETTER
TABLE OF CONTENTS
SECTIONS:
1. COMPANY BACKGROUND
2. PROJECT TEAM & ORGANIZATIONAL CHART
o RESUMES
3. RELATED EXPERIENCE & REFERENCES
4. PROJECT UNDERSTANDING, APPROACH, & SCOPE OF WORK
o PROJECT SCHEDULE
5. QUALITY ASSURANCE & QUALITY CONTROL
6. VALUE ADDED SERVICES
7. COST PROPOSAL (PROVIDED SEPARATELY)
SECTION 1: COMPANY BACKGROUND
Proposal for: City of Ukiah -2025 Urban Water Management Plan Section 1 - Page 1 of 3
Company Background
West & Associates Engineering, Inc. was started in 2015 by Mr. Phillip West. We provide consulting services to clients throughout the state of California for a broad range of services, including planning, design, and construction management. In particular, we specialize in the following types of work:
UTILITIES/PIPELINES
Water Mains, Recycled Water, Sewer,
Storm Drains, etc.
GENERAL CIVIL
Streets & Streetscapes, Grading, Parks,
Parking Lots, etc.
WATER REPORTING
UWMPs (See Exhibit A), Water Supply Assessments
& Verifications, Annual Water Supply and Demand
Assessments, Urban Water Use Objectives, and
Validated Water Loss Audits.
QSD/QSP SERVICES
Including preparation and inspection of
SWPPPs, WQMPS, etc.
Nearly all of the past experience by the West project team members has been with public agencies. As such, our focus is on public clients. Mr. West and the project team members have experience with over sixty-five (65) public agencies throughout Southern California. A good portion of these clients are repeat Services Listed Include ALL
Major Phases of Work:
- Planning
- Design
- Construct. Management
Other Notable Services:
- Plan Check
- Staffing Augmentation
- Specialty Studies
SECTION 1: COMPANY BACKGROUND
Proposal for: City of Ukiah -2025 Urban Water Management Plan Section 1 - Page 2 of 3
clients that the team members have worked with over the years on more than one project. The following are clients that Mr. West and the project team members have worked with:
Cities (51), including: Alhambra, Anaheim, Arcadia, Azusa, Baldwin Park, Banning, Beverly Hills, Bellflower, Blythe, Calexico, Chino, Chino Hills, Covina, Commerce, Culver City, Cypress, Glendale, Glendora, Hawaiian Gardens, Huntington Park, Imperial, Inglewood, Irwindale, Irvine, Laguna Niguel, La Habra, La Palma, Lomita, Lynwood, Manhattan Beach, Moreno Valley, Norwalk, Pico Rivera, Pomona, Rancho Santa Margarita, Ranchos Palos Verdes, Rialto, Riverside, San Dimas, San Fernando, San Juan Capistrano, Santa Monica, Shafter, Sierra Madre, Simi Valley, South El Monte, South Pasadena, Thousand Oaks, Torrance, Ukiah, Whittier Water Agencies (15), including: Azusa Light & Water, Crescenta Valley Water District, East Orange County Water District, Foothill Municipal Water District, Golden State Water Company, Irvine Ranch Water District, Kinneloa Irrigation District, Lake Arrowhead Community Services Department, Lincoln Avenue Water Company, Long Beach Water Department, Mesa Water District, San Gabriel Valley Municipal Water District, Santa Ana River Water Company, South Coast Water District, Valley Water Company
County Agencies (2) including: Los Angeles, San Bernardino As evident by our clients shown above, our Project Team members have served clients all over California, regardless of the distance. Our goal as a firm is to provide high-quality services for all clients, regardless of distance, at a competitive rate, and to go the extra mile to ensure that not only the contractual services are met, but that all clients are satisfied and well-taken care of.
Office Location and Contact Information
We are a small California “S” Corporation. Our office is located in Foothill Ranch (Lake Forest) in Orange County, California. Mr. Phillip West acts as the Principal/President of the firm. www.westaeng.com
- Started in 2015
- California “S” Corporation
- Contact: Phillip West, P.E., QSD/QSP
- Office: (949) 716-7670
- Cell: (714) 728-8082
- [email protected]
SECTION 1: COMPANY BACKGROUND
Proposal for: City of Ukiah -2025 Urban Water Management Plan Section 1 - Page 3 of 3
General Company Information:
In accordance with the information requested in the RFP, we hereby provide the following information:
No. Information Requested in RFP Company Data
1 Official name and address
West & Associates Engineering, Inc.
78 Anacapa Court
Foothill Ranch, CA 92610
2 Proposer’s primary point of contact
Phillip West
(949) 716-7670
[email protected]
3 Type of entity S-Corporation
4 Corporation Numbers
Fed No. 81-5259524
CA No. C3986570
5 Totally or partially owned by another business
organization or individual?
No. Privately owned and operated.
6 Number of years Proposer has been in business
under the present business name
8 years
7 Number of years of experience the Proposer has
provided equivalent or related services
18 years (50 years+ for Team)
8 Failures or refusals to complete a contract? No
9 Individuals/Firms who own an interest of 10% or
greater in the firm
Mr. Phillip West, P.E.
10 Number of Employees
(Including Part-Time Support Staff)
8 11 Financial interests in other lines of business? No 12 Claims for Money or Damages History None
13 Litigation/Adverse Judgement History None
14 Termination of Contract “For Cause” History None
15 Disciplinary Actions by Professional/Governing Bodies None
SECTION 2: PROJECT TEAM & ORGANIZATIONAL CHART
Proposal for: City of Ukiah - 2025 Urban Water Management Plan Section 2 - Page 1 of 1
Organizational Chart
The project team will consist of the following individuals:
Resumes of the above individuals are provided later in this Section.
PROJECT MANAGER
JAKE COMER, P.E.
QA/QC
FRANK CAHILL, P.E.
City of Ukiah
ENGINEERING
PHILLIP WEST, P.E., QSD/P
ROVEL LOPEZ
Resume
Jake Comer, P.E.
Project Manager
EDUCATION:
California State University, Long Beach
B.S. Civil Engineering
REGISTRATION:
Registered Civil Engineer, California No. 96586
CA-NV Certified Water Audit Validator
OVERVIEW:
Mr. Comer serves as a Project Engineer for various projects, including water, sewer, and storm drain projects. The majority of Mr. Comer’s experience has been with public agencies.
UWMP PROJECT EXPERIENCE:
Mr. Comer has a significant amount of UWMP experience as described below:
2020 Urban Water Management Plans (UWMPS)
Prepared the written report alongside Phillip West, coordinated with Client staff and outside agencies, assisted with Council/Board Adoption, and coordinated the submittal to the Department of Water Resources (DWR) for a total of eight (8) UWMPS for the following agencies:
City of Banning
City of Imperial
City of Blythe
City of Lomita
City of Calexico
City of Shafter
City of Huntington Park
City of Ukiah
2015 Urban Water Management Plans
Assisted with the preparation of sixteen (16) UWMPS for the following agencies:
City of Alhambra
City of Lomita
City of Blythe
Rubio Canyon Land & Water
City of Azusa Light & Water
City of San Fernando
City of Calexico
City of Santa Monica
Crescenta Valley Water Dist.
San Gabriel Valley Municipal Water Dist.
Foothill Municipal Water Dist.
City of Sierra Madre
Lake Arrowhead CSD
City of Torrance
Lincoln Avenue Water Com.
Valley Water Com.
OTHER WATER REPORTING EXPERIENCE:
2024 Urban Water Use Objective Report (UWUOs) and Validation of 2023 Water Audits Prepared a total of twelve (12) reports for the following agencies:
City of Arroyo Grande**
City of Blythe
City of Imperial*
City of Calexico
City of Shafter
City of Ukiah City of
City of Banning**
Riverside Highland Water Company
City of Morgan Hill**
City of South Gate*
Lakeside Water District
Crescenta Valley Community Water District
*Only 2024 UWUO **Only 2023 Water Loss Audit
2023 Urban Water Use Objective Report (UWUOs) and Validation of 2022 Water Audits Prepared a total of five (5) reports for the following agencies:
City of Blythe*
City of Imperial*
City of Calexico*
City of Shafter
City of Ukiah
*Including 2017 – 2021 Water Audits
Resume
2022-2024 Annual Water Supply and Demand Assessment (AWSDA) For the past three years prepared a total of fourteen (14) reports for the following agencies:
City of Blythe
City of Imperial
City of Calexico City of Calexico
City of Shafter*
City of Ukiah
City of South Gate*
*Only 2024 AWSDA
Water Supply Assessment (WSA) & Water Supply Verification (WSV) Prepared the written reports for the following agencies:
City of Banning (2 WSAs & 1 WSV) Mesa Water District (1 WSA) OTHER PROJECT EXPERIENCE:
USACE LOS ANGELES DISTRICT
Performed field inspections of multiple levee systems using the Levee Inspection System (LIS) tablet and prepared Periodic Inspection Reports (PIR). Used available levee information (previous inspections, design manuals, as-built drawings, O&M manuals, etc.) to compile information that could assess the asbuilt condition of the levee to the current condition of the levee. Periodic Inspections consist of extensive reconnaissance efforts which drew from the afore mentioned available levee information and current field inspections data. Work also included a design criteria review in which the original levee design is evaluated to determine if it meets the current design criteria. The overall integrity of the levee was rated based on the deficiencies observed during the periodic inspection, such as excessive vegetation, erosion, slope instability, seepage, settlement, etc. Jake then presented these ratings to the USACE Los Angeles District and levee sponsor through PowerPoint.
Performed field inspections of over forty channels in both California and Arizona using the Levee Inspection System (LIS) tablet and prepared Continued Eligibility Reports. The previous inspection reports, as-builts, and site locations were reviewed prior to the inspections. Coordination with the local sponsor for each facility was also undertaken. The inspections consisted of walking along each channel, noting deficiencies and anything that may cause a fluctuation in the original design.
ORANGE COUNTY FLOOD CONTROL DISTRICT
Lead existing utilities research efforts at several bridge and channel intersections within the Westminster and East Garden Grove project vicinity. Aided with the design of proposed culverts and the relocation of conflicting utilities. Was hired by the Orange County Flood Control District to analyze key locations where channel systems intersected bridge crossings. Analyses of the design and cost for improvements would then be used to develop a cost for improving other locations. A feasibility study that revealed possible conflicting utilities was submitted along with a plan set.
VENTURA COUNTY WATERSHED PROTECTION DISTRICT
Used GIS software to develop flood inundation maps necessary for FEMA grants. The purpose of this project was to determine which areas along the Santa Clara River were a flood risk, how to approach mitigating the risk, and to determine the cost for mitigation. The proposed design included a floodwall and NFIP certification to the structures and infrastructure located behind the levee. The FEMA grant was accepted and construction is currently underway.
KINNELOA IRRIGATION DISTRICT
Assisted with the East-West Tank Connector Pipeline consisting of about 3,800 ft. of pipeline. The project also involves coordination with LA County Flood Control District for permitting related to several storm drain facilities, including RCP, box culverts, and open channels.
Resume
Frank Cahill, P.E.
Engineer
EDUCATION:
University College Dublin,
Ireland
B.Eng. Civil Engineering
REGISTRATION:
Registered Civil Engineer, California
No. 55373
OVERVIEW:
Mr. Cahill has about thirty (30) years of experience in California with civil engineering for municipal projects in the water/wastewater industry. For this project, he will be providing engineering services to support the preparation of the UWMP.
RELATED PROJECT EXPERIENCE
Mr. Cahill has been involved with the related projects described below and on the following page. These projects are only a small portion of Mr. Cahill’s overall experience:
EAST ORANGE COUNTY WATER DISTRICT
Mr. Cahill acted as the District Engineer for East Orange County Water District from 2017 to 2018, for a period of nearly two years. District Engineer duties included oversight of current projects, planning and budgeting of proposed projects, direction of staff and resources. During his tenure, Mr. Cahill oversaw the implementation of the District’s Master Plan Update.
IRVINE RANCH WATER DISTRICT
Project Manager & QA/QC services for the Culver Drive Recycled Water Main Replacement project. The project involved replacement of approximately 1,200 feet of existing recycled water main with a new 12- inch PVC recycled water main, along with new recycled service laterals, air-vacs and a blow-off, and abandonment of existing facilities. The project also involved a complex connection in a busy intersection that required traffic control and the installation of a large 8-inch meter vault to an existing golf course.
MOULTON NIGUEL WATER DISTRICT
Project Manager for the Wood Canyon Domestic Water Booster Pump Station which included four 150 HP pumps, suction and discharge piping and valves, LPG standby generator, electrical system and controls, masonry building, grading and miscellaneous site work. Also provided construction management and inspection services.
CITY OF SANTA MONICA
Provided On-Call/As-Needed Engineering Services to the City’s Water Department for a period of five (5) years. Servies included project management, design, and construction support services.
SANTA CLARITA VALLEY WATER AGENCY (SCV WATER)
Currently providing On-Call/As-Needed Engineering for SCV Water of five (5) years. Servies include project management, design, and construction support services.
CITY OF SIMI VALLEY
Prepared a Water Master Plan for a proposed development in the City. The proposed development included roughly 200 homes, new golf courses, a clubhouse, and club member suites. The master plan included nearly 5 miles of new mains, a booster station, a new reservoir, and revitalization of an existing reservoir.
UNIVERSAL STUDIOS
Prepared Domestic and Fire Water Master Plans as a Universal Studios Project Engineer. Recommended modifications to enhance the performance of the existing systems.
Resume
Phillip West, P.E., QSD/QSP
Engineer
EDUCATION:
California State University,
Long Beach
B.S. Civil Engineering
REGISTRATION:
Registered Civil Engineer, California
No. 77453
Qualified SWPPP Developer (QSD)
Qualified SWPPP Practitioner (QSP)
Certificate No. 25034
OVERVIEW:
As Principal/President at West & Associates, Mr. West also serves as a Project Manager for all projects.
The entirety of Mr. West’s career has been solely focused on public clients, and he has served over sixtyfive (65) public agency clients throughout his career. His experience has been very diverse and involves planning, design, construction management, field surveying, and even staffing augmentation. Most importantly for this particular project, Mr. West’s background involves a strong component of water infrastructure planning, design, and construction management.
UWMP PROJECT EXPERIENCE:
Mr. West has a significant amount of UWMP experience as described below:
2020 Urban Water Management Plans (UWMPS)
Prepared the written report alongside Jake Comer, coordinated with Client staff and outside agencies, assisted with Council/Board Adoption, and coordinated the submittal to the Department of Water Resources (DWR) for a total of eight (8) UWMPS for the following agencies:
City of Banning
City of Imperial
City of Blythe
City of Lomita
City of Calexico
City of Shafter
City of Huntington Park
City of Ukiah
2015 Urban Water Management Plans
Prepared nearly each page of the written report, coordinated with Client staff and outside agencies, assisted with Council/Board Adoption, and coordinated the submittal to DWR for a total of sixteen (16) UWMPS for the following agencies:
City of Alhambra
City of Lomita
City of Blythe
Rubio Canyon Land & Water
City of Azusa Light & Water
City of San Fernando
City of Calexico
City of Santa Monica
Crescenta Valley Water Dist.
San Gabriel Valley Municipal Water Dist.
Foothill Municipal Water Dist.
City of Sierra Madre
Lake Arrowhead CSD
City of Torrance
Lincoln Avenue Water Com.
Valley Water Com.
2010 Urban Water Management Plans
Prepared each page of the written report, coordinated with City staff and outside agencies, assisted with Council/Board Adoption, and coordinated the submittal to DWR for a total of eight (8) UWMPS for the following agencies:
City of Azusa Light & Water
City of Rialto
City of Beverly Hills
City of San Fernando
City of Lomita
City of Santa Monica
City of Lynwood
City of Torrance Municipal Water
Resume
Rovel Lopez
Engineering Assistant
EDUCATION:
California State University, Los Angeles
B.S. Civil Engineering
OVERVIEW:
Mr. Lopez serves as an assistant engineer for various projects, including water, sewer, and storm drain projects. The majority of Mr. Lopez’s experience has been with public agencies.
WATER REPORTING EXPERIENCE:
2024 Urban Water Use Objective Report (UWUOs) and Validation of 2023 Water Audits Assisted with preparation of twelve (12) reports for the following agencies:
City of Arroyo Grande**
City of Blythe
City of Imperial*
City of Calexico
City of Shafter
City of Ukiah
City of Banning**
Riverside Highland Water Company
City of Morgan Hill**
City of South Gate*
Lakeside Water District
Crescenta Valley Community Water District
*Only 2024 UWUO **Only 2023 Water Loss Audit
2023 Urban Water Use Objective Report (UWUOs) and Validation of 2022 Water Audits Assisted with preparation of five (5) reports for the following agencies:
City of Blythe*
City of Imperial*
City of Calexico*
City of Shafter
City of Ukiah
*Including 2017 – 2021 Water Audits
2022-2024 Annual Water Supply and Demand Assessment (AWSDA) Assisted with preparation of fourteen (14) reports for the following agencies:
City of Blythe
City of Imperial
City of Calexico
City of Shafter*
City of Ukiah
City of South Gate*
*Only 2024 AWSDA
Water Supply Assessment (WSA) & Water Supply Verification (WSV) Assisted with preparation of written reports for the following agencies:
City of Banning (2 WSAs & 1 WSV) Mesa Water District (1 WSA)
SECTION 3: RELATED EXPERIENCE & REFERENCES
Proposal for: City of Ukiah - 2025 Urban Water Management Plan Section 3 - Page 1 of 3
Total UWMP Experience
The following table provides a listing of all relevant projects for the project team members:
AGENCY UWMP
City of Alhambra 2015
City of Azusa 2010 & 2015
City of Banning 2020
City of Beverly Hills 2010
City of Blythe 2015 & 2020
City of Calexico 2015 & 2020
City of Huntington Park 2020
City of Imperial 2020
City of La Palma 2005
City of Lomita 2010, 2015, & 2020
City of Lynwood 2010
City of Rialto 2010
City of San Fernando 2010 & 2015
City of Santa Monica 2010 & 2015
City of Shafter 2020
City of Sierra Madre 2015
City of Torrance 2010 & 2015
City of Ukiah 2020
Crescenta Valley Water District 2015
Foothill Municipal Water District 2015
Lake Arrowhead Community Services District 2015
Lincoln Ave. Water Co. 2015
Rubio Canyon Land & Water 2015
Valley Water Co. 2015
24 AGENCIES SERVED 32 TOTAL RELATED PROJECTS
Note: UWMPs prior to 2020 were prepared by Mr. West while working for his previous firm, where he managed the UWMP process. 2020 UWMPs were prepared under West & Associates contracts. A sample of our work is displayed later in Exhibit A of this Section.
SECTION 3: RELATED EXPERIENCE & REFERENCES
Proposal for: City of Ukiah - 2025 Urban Water Management Plan Section 3 - Page 2 of 3
References
The following are key references for this proposal:
CITY OF BANNING
99 E. Ramsey Street, Banning, CA 92220
Art Vela, Director of Public Works (951) 922-3134
[email protected]
CITY OF BLYTHE
235 N. Broadway, Blythe, CA 92225
Mallory Crecelius, City Manager (760) 922-6161 Ext. 1237 [email protected]
CITY OF UKIAH
300 Seminary Ave, Ukiah, CA 95482
Sean White, Water & Sewer Director (707) 467-5712
[email protected]
CITY OF CALEXICO
608 Heber Avenue Calexico, CA 92231
Liliana Falomir, Public Works Manager (760) 768-2160
[email protected]
CITY OF SHAFTER
720 Commerce Way, Shafter, CA 93263
Marcos Torres, Deputy Public Works Director (661) 746-5004 [email protected]
CITY OF SOUTH GATE
4244 Santa Ana St, South Gate, CA 90280
Chris Castillo, Water Division Manager (323) 563-5779
[email protected]
SECTION 3: RELATED EXPERIENCE & REFERENCES
Proposal for: City of Ukiah - 2025 Urban Water Management Plan Section 3 - Page 3 of 3
Related Project Examples
We have experience with over sixty-five (65) public agencies throughout California. During DWR’s June Water Loss Webinar, West & Associates showcased our services and resources available to assist Agencies with various water reporting. This presentation has since been updated to include the most recent 2024 Urban Water Use Objective Reports and Validation of 2023 Water Loss Audits, and is displayed later in Exhibit B of this Section. This is just a small sample of project experience for our firm.
The full 2020 UWMP for the City of Blythe can be found here.
EXHIBIT A – QUALITY OF WORK
Note: Images Above are Sample Extracts Only
EXHIBIT B – SAMPLE OF WAE’S SHOWCASE (DURING DWR’S JUNE 2024 WATER LOSS WEBINAR)
Note: Images Above are Sample Extracts Only
EXHIBIT B – SAMPLE OF WAE’S SHOWCASE (DURING DWR’S JUNE 2024 WATER LOSS WEBINAR)
SECTION 4: PROJECT UNDERSTANDING, APPROACH, & SCOPE OF WORK Proposal for: City of Ukiah - 2025 Urban Water Management Plan Section 4 - Page 1 of 12
General UWMP Project Understanding
It is our understanding that the City of Ukiah (City) is seeking a qualified consultant to prepare the 2025 Urban Water Management Plan. As mandated by the State of California's Urban Water Management Planning Act, every urban water supplier providing water for municipal purposes to more than 3,000 customers, or supplying more than 3,000 acre-feet of water annually, is required to prepare and adopt an Urban Water Management Plan (UWMP) containing prescribed requirements. The UWMP needs to be periodically reviewed every five years. UWMPs are required for a water supplier to be eligible for State grants and loans, including:
Drinking Water State Revolving Fund – Primarily funds to help correct deficiencies. Proposition 50 – Primarily funds for security and treatment technology Proposition 84 – Primarily funds for supplies and infrastructure. Proposition 1 – Primarily funds for supplies and infrastructure.
With regard to the funding opportunities listed above, the process typically goes as follows:
Agency submits
application for funds
to one of DWR's
programs listed
above
DWR reviews the
agency's UWMP
for conformance to
the Wat. Code
Letter is issued to
agency detailing
conformance or
non-conformance
Agency may revise
and re-adopt their
UWMP as
necessary.
From our discussions with DWR, we understand that agencies that submit their UWMPs past the deadline are still eligible for grants or loans, but applications for such funds can be challenged by competing agencies for the same funding.
UWMP Significance for the City of Ukiah
UWMPs are considered to be a foundation document and a source of information for Water Supply Assessments (Senate Bill 610) and Written Verifications of Water Supply (SB 221). In addition, a UWMP may serve as a long-range planning document for water supply, a source of data for development of a regional water plan, and a source document for cities and counties as they prepare their General Plans.
These planning documents are linked, and their accuracy and usefulness are interdependent.
SECTION 4: PROJECT UNDERSTANDING, APPROACH, & SCOPE OF WORK Proposal for: City of Ukiah - 2025 Urban Water Management Plan Section 4 - Page 2 of 12
UWMP Timeline
We have prepared the following graphic to display our understanding of UWMPs:
Present: The UWMP guidebook is currently slated
to be released approximately one year before the due
date of 2025 UWMPs ,which is July 1, 2026.
SECTION 4: PROJECT UNDERSTANDING, APPROACH, & SCOPE OF WORK Proposal for: City of Ukiah - 2025 Urban Water Management Plan Section 4 - Page 3 of 12
Current Updates to UWMPs (2025)
To help provide our clients with the best possible service for the 2025 UWMPs, we have recently reached out to the Department of Water Resources (DWR) regarding key updates for the 2025 UWMPs. Although the Draft Guidebook for updates to the 2025 UWMPs will not be released until approximately one year before the due date of the UWMPs (July 1, 2026) we plan to attend DWR’s public meeting regarding UWMPs in early 2025. The following were some of the key updates to the water code affecting the previous (2020) UWMPs:
CWC § 10631 (a): Include current and projected land uses in addition to population estimates. CWC § 10631 (f): Identify potential water supply projects during droughts of up to five (5) years. CWC § 10631.2 (a): UWMPs must report on the energy intensity of water supplies. CWC § 10632 (a)(3): Water Shortage Contingency Plan must include six (6) Standard Stages. CWC § 10632.5 (a): Water Shortage Contingency Plan must include Seismic Risk Assessment. CWC § 10635 (a): Water reliability projections must project droughts lasting up to five (5) years. CWC § 10635 (b)(4): Water reliability projections should account for impacts of climate change.
Guidance on the “60-Day” Notice
Some of our UWMP clients have questions regarding the “60-Day” notice of the Public Hearing. It may appear from first glance that the “60-Day” notice must be contingent on the Draft UWMP being available for review or inspection. However, the “60-Day” notice is simply an alert to neighboring agencies, including the County, that the UWMP is being updated. Nevertheless, our schedule allows for the Draft UWMP to be available throughout the entire “60-Day” review period.
SECTION 4: PROJECT UNDERSTANDING, APPROACH, & SCOPE OF WORK Proposal for: City of Ukiah - 2025 Urban Water Management Plan Section 4 - Page 4 of 12
Project Approach
To accomplish the Scope of Work, we intend to begin preliminary work on this project upon notice of contract award (instead of upon Notice to Proceed). Typically, notice of contract award occurs up to two weeks prior to the Kickoff Meeting. The preliminary work conducted prior to the Kickoff Meeting will include conducting a thorough review of the previous 2010 UWMP, 2015 UWMP, and 2020 UWMP (which we prepared), and requesting data from the City in advance of the Kickoff Meeting. This approach will result in a more productive Kickoff Meeting and an accurate analysis of data. Most importantly, an early start will save time. Our approach is illustrated below.
1. City Staff Notifies of
Intent to Award
2. Review UWMP and
Request Data from City 3. Receive Data from City
4. Prepare Summary of
Discussion Points for
Kickoff Meeting
5. Conduct a More
Effective Kickoff Meeting
6. Prepare Analysis
(Items 8 to 14 of Project
Schedule)
7. City Confirms Analysis 8. Proceed to Preparation
of UWMP
SECTION 4: PROJECT UNDERSTANDING, APPROACH, & SCOPE OF WORK Proposal for: City of Ukiah - 2025 Urban Water Management Plan Section 4 - Page 5 of 12
Scope of Services
The Scope of Work presented in this proposal can be simplified into three (3) basic categories of work with three (3) basic tasks. This allows for the entire project to be viewed in a simple “3x3” work plan as shown on the following page:
Coordination Coordination with
City Staff
Coordination with
Outside Agencies
(i.e. DWR)
Coordination for
60-day notice & 2-
wk/1-wk notices
Data
Analysis
Coordination with
City Staff Data Analysis
Gather
supplemental data
as necessary.
Report
Preparation
Draft(s) of UWMP
Revised
(Final "Draft")
UWMP for Public
Hearing
Final UWMP
Submittal to DWR
Record Copies
The above graphic is not meant to convey sequence. The sequence of tasks is presented in our project schedule of this Proposal. Some of the scope items listed in the graphic above can be performed at the same time, whereas others are inter-linked. The above graphic is merely presented to show the categories of work. We will provide the services as described on the following pages:
A. Project Management & Meetings
Work to be performed under this category will commence by conducting a Kick-Off meeting with City staff to form internal contacts and to lay out the agenda and schedule. Following the kickoff meeting, this category will include the following tasks:
1. Establishing quality assurance and control standards.
2. Establishing contacts with outside agencies to obtain additional data and assistance.
3. Schedule monitoring and updating as necessary.
4. Coordination with City’s Project Manager and other key staff to clarify data and to schedule deliverables and meetings.
SECTION 4: PROJECT UNDERSTANDING, APPROACH, & SCOPE OF WORK Proposal for: City of Ukiah - 2025 Urban Water Management Plan Section 4 - Page 6 of 12
5. Coordination with City staff to issue the 60-day notice.
6. Coordination with City Staff to issue the 2-week notice and the 1-week notice.
7. Progress meetings with City staff at the First Draft and Final Draft of the UWMP.
8. Coordination with City Staff prior to the Public Hearing.
9. Other meetings as necessary.
10. Preparation of meeting agendas and minutes.
11. Printing, packaging, and delivery of documents.
12. Invoicing at Draft and Final Levels of UWMP.
B. Data Collection & Analysis
1. Projected Population & Commercial/Industrial/Institutional (CII) Growth: Prepare population and CII projections based on City’s 2020 UWMP for compliance with the Water Code and Guidebook. Projections will address both permanent and transient populations.
2. Projected Demand: Prepare a complete demand forecast, including permanent and transient populations, distribution system water loss, CALGreen Codes, and water savings from demand management measures as well as state and municipal codes and standards for a minimum 25- year horizon.
The projections will Include gallons per capita per day (GPCD) in baseline water use and demand projections
Projections will also take into account historical and current water production by user class (including but not limited to residential, multi-family, irrigation, fire service, and each subclass of commercial)
3. Projected Supply: Prepare an update of current and potential water sources for a minimum 25- year horizon. Include supply use targets in GPCD as well as acre feet (AF), based on the baseline developed in projected demand. Consider all data available including the hydrological model, Replenish reports, Technical Review Team agenda items, and historic documents.
4. Water-Energy Intensity Analysis: Calculate the energy intensity of groundwater pumping, conveyance, treatment, storage, and distribution.
5. Drought Risk Assessment and Climate Assessment: These assessments will be a part of the UWMP. Quantify the impact of climate change and drought risk on supplies. Evaluate plausible
SECTION 4: PROJECT UNDERSTANDING, APPROACH, & SCOPE OF WORK Proposal for: City of Ukiah - 2025 Urban Water Management Plan Section 4 - Page 7 of 12
worst-case conditions for a period of at least ten years. Consider reviewing the Drought and Water Shortage Risk Explorer Tool for Small Water Suppliers and Rural Communities for local risk scores and indicators.
6. Water Shortage Contingency Plan: The Water Shortage Contingency Plan (WSCP) will be part of the UWMP. The WSCP must demonstrate the ability of City to meet demands under a supply shortage up to 50 percent, with levels of shortage and response actions. We will work with City staff to develop:
a. An annual water budget forecast process and assessment. b. A list of indicators (reviewed annually) to determine if a water supply shortage is anticipated.
c. A worksheet that can be used to compare supply and demand, including available supply mitigation options.
d. A calendar indicating the months or seasons when the water budget will be developed and when indicators of a potential shortage should be evaluated. e. A description of revenue impacts in water shortage periods. Potential water rate adjustments may be developed in collaboration with City. f. A process flow chart to document implementation actions to be taken. g. An organizational chart showing which City staff are responsible for tracking and implementing the WSCP.
h. A Public Outreach plan based on WSCP implementation.
7. Seismic Risk Assessment and Mitigation Plan: The seismic risk assessment must include a description of the vulnerability of each of its water system(s) facilities as follows:
a. Evaluate seismic risk zone for the water supplier.
b. Identify best practices to reduce seismic risk at critical water facilities (e.g. tie tanks to foundations, flex couplings at tanks, anchoring at pump stations, and treatment plants). c. Inventory major equipment at pump stations (including wells), treatment plants, and most critical facilities.
d. Confirm best practices are implemented by the water supplier at the facilities. e. Identify facilities that are most at-risk and the relative impact of that facility on water delivery. Develop a plan to reduce the risk at these facilities.
SECTION 4: PROJECT UNDERSTANDING, APPROACH, & SCOPE OF WORK Proposal for: City of Ukiah - 2025 Urban Water Management Plan Section 4 - Page 8 of 12
C. Outreach & Coordination with Other Agencies and Stakeholders This work item will include contacts with outside agencies necessary to obtain additional data and assistance.
1. Coordination with local water agencies to provide data for use in preparing the UWMP; to obtain water supply forecasts, reliability assessments, and water shortage contingency planning for the region; and for discussion of imported water quality.
2. Coordination with DWR as necessary.
3. Prepare public notices for City staff’s review and approval.
4. Draft the 60-day notice for City’s use in sending out to agencies.
5. Draft the 2-week and the 1-week notices for City’s use in publishing to the local press.
D. Preparation of Urban Water Management Plan
This work item will include the preparation of City’s UWMP per the latest requirements, and will include the following content:
1. Describe the service area of City. Include current and projected population in five-year increments over a 25-year period. This data will be provided by City.
2. Identify and quantify the existing and planned sources of water available to City over the same five-year increments over a 25-year period.
3. Describe the reliability of the water supply and vulnerability to seasonal or climatic shortages.
Provide data for an average water year, a single dry water year, and multiple dry water years.
4. Describe the opportunities for exchanges or transfers of water on a short-term or long-term basis.
5. Quantify past, current, and projected water use in the same five-year increments over a 25- year period. Identify the uses among water use sectors, including:
a. Single-family residential
b. Multi-family residential
c. Commercial
d. Industrial
SECTION 4: PROJECT UNDERSTANDING, APPROACH, & SCOPE OF WORK Proposal for: City of Ukiah - 2025 Urban Water Management Plan Section 4 - Page 9 of 12
e. Institutional and Governmental
f. Landscape
g. Sales to other agencies
h. Agricultural
6. Describe City’s water demand management measures (DMMs), including:
a. A schedule of implementation for all water demand management measures proposed or described in the UWMP.
b. A description of the methods that City will use to evaluate the effectiveness of water demand management measures implemented or described in the UWMP. c. An estimate, if available, of existing conservation savings on water use within City's service area, and the effect of such savings on City's ability to further reduce demand.
7. Evaluate each water demand management measure that is not currently being implemented or scheduled for implementation. In the course of the evaluation, first consideration will be given to water demand management measures that offer lower incremental costs than expanded or additional water supplies. This evaluation will do the following:
a. Take into account economic and non-economic factors, including environmental, social, health, customer impact, and technological factors.
b. Include a cost-benefit analysis, identifying total benefits and total costs. c. Include a description of funding available to implement any planned water supply project that would provide water at a higher unit cost.
d. Include a description of City’s legal authority to implement the measure and efforts to work with other relevant agencies to ensure the implementation of the measure and to share the cost of implementation.
8. Prepare a detailed description of expected future projects and programs, other than the demand management programs, that City may implement to increase the amount of the water supply available to City in average, single-dry, and multiple dry water years.
9. Describe the opportunities for development of desalinated water, including ocean water, brackish water, and ground water as a long-term supply.
10. Provide the wholesale agency with water use projections in five-year increments over a 25- year period, or as far as data is available.
SECTION 4: PROJECT UNDERSTANDING, APPROACH, & SCOPE OF WORK Proposal for: City of Ukiah - 2025 Urban Water Management Plan Section 4 - Page 10 of 12
11. Prepare a Water Shortage Contingency Plan (WSCP), which includes the following elements:
a. Stages of action to be undertaken by City in response to water supply shortages, including up to a 50 percent reduction in water supply and an outline of specific water supply conditions that are applicable to each stage.
b. An estimate of the minimum water supply available during each of the next three water years based on the driest three-year historic sequence for City's water supply. c. Actions to be undertaken by City to prepare for and implement during a catastrophic interruption of water supplies, including a regional power outage, an earthquake, or other disasters.
d. Additional mandatory prohibitions against specific water use practices during water shortages, including prohibiting the use of potable water for street cleaning. e. Consumption reduction methods in the most restrictive stages. f. Penalties or charges for excessive use.
g. Revenues and expenditures, and proposed measures to overcome those impacts. h. A draft water shortage contingency resolution or ordinance. i. A mechanism for determining actual reductions in water use pursuant to the urban water shortage contingency analysis.
12. Evaluate the requirements of Senate Bill No. 7 (SBx7-7) to achieve a 20% reduction in urban per capita water use by December 31, 2025. Since this date is approaching, this requirement will be reevaluated with DWR upon project kickoff.
13. Provide, to the extent available, information on recycled water and its potential for use as a water source in City’s service area.
14. Include information, to a practicable extent, on the quality of existing sources of water available to City in five-year increments over a 25-year period. Identify how the quality of these sources affect water management strategies and supply reliability.
15. Provide an assessment of the reliability of City's water service, which will include an assessment of the reliability of City’s water service to its customers during normal, dry, and multiple dry water years. This water supply and demand assessment will compare the total water supply sources available to City, with the total projected water use in five-year increments over a 25-year period for a normal water year, a single dry water year, and multiple dry water years.
SECTION 4: PROJECT UNDERSTANDING, APPROACH, & SCOPE OF WORK Proposal for: City of Ukiah - 2025 Urban Water Management Plan Section 4 - Page 11 of 12
16. Prepare a report outlining the findings, conclusions, and recommended actions pursuant to the Urban Water Management Planning Act.
E. Presentation of UWMP
Work to be performed under this work item will include preparation of presentation documents and presentation of the UWMP as follows:
1. Preparation of documents including exhibits, agenda, and PowerPoint files.
2. Presentation to City Staff during progress meetings.
3. Provide assistance to City staff in scheduling Public Hearing.
4. Presentation of 2025 UWMP to City Council at the Public Hearing (Council Meeting).
5. Provide assistance to City staff for the adoption and resolution of the 2025 UWMP.
F. Submission to Department of Water Resources
Once City adopts its 2025 UWMP, we will finalize the entire document (including appendices) submit the FINAL UWMP to DWR electronically via their “WUE” tool. We will also assist City staff in providing CD copies of the FINAL UWMP to the County and the State Library, as required by DWR.
G. Project Deliverables
We will provide the following deliverables for City during the course of this project:
1. Initial Data Request Memo upon Notice of Contract Award (to Kick-Start Task B above)
2. Technical Analysis (Spreadsheets, Tables, and/or Graphs) for:
a. Population Analysis
b. Supply/Demand
c. Other Analysis (Water Quality, Energy, Drought, Contingency)
3. First Draft of the UWMP
4. Final Draft of the UWMP
5. Three (3) Hard Copies of the Final Record (Adopted) 2025 UWMP
SECTION 4: PROJECT UNDERSTANDING, APPROACH, & SCOPE OF WORK Proposal for: City of Ukiah - 2025 Urban Water Management Plan Section 4 - Page 12 of 12
6. Electronic Copies of the following:
a. PDF and Microsoft Word version of the Draft of Demand Projections, Draft of the Water Shortage Contingency Plan, First Draft, Final Draft, and Final Record 2025 UWMP b. 60-day notice letter (template for City use)
c. 2-week notice and 1-week notices (template for City use) d. Agenda for the Public Hearing
e. PowerPoint Presentation at the Public Hearing
f. City Council Resolution (Included in the UWMP; City to provide) g. PDF version of Final Record 2025 UWMP with Appendices to Outside Agencies
7. Other deliverables as necessary.
Assumptions
For this project, we assume City staff will have the following responsibilities:
Provide Data on City’s Water System
Provide Other City Data (Planning Documents, Financial Documents, etc.) Host/Facilitate In-Person Meetings or Conference Calls Mediate Contact between City Council and West Team Staff Mediate Contact between City Residents and West Team Staff Provide Outreach to Agencies/Stakeholders for 60-day Notice (West to Provide Template) Provide Outreach to Local Press for 2-wk/1-wk Notices (West to Provide Template) Provide Copy of City Council Resolution after City Council Adoption of UWMP Project Schedule
2025 UWMPs can cover either CY 2025 or FY 2024-2025, and the City’s 2020 UWMP covered CY 2020. We have included our schedule to complete the project in MS Project format based on an assumed start date two (2) weeks following the end of CY 2025. This will allow for all required data to become available prior to the Kickoff Meeting and provides ample time to review the 2025 UWMP Guidebook, which isn’t expected to be published until July 2025. Our schedule shows submittal of the Final Contract Documents to DWR by early-June 2026, which is one (1) month prior to the July 1, 2026 deadline. Of course, this Project Schedule is flexible and we can begin the work at any time.
ID Task Name Duration Start Finish
1 Preparation of 2025 UWMP 98 days Tue 1/20/26 Thu 6/4/26 2 Kickoff Meeting 1 day Tue 1/20/26 Tue 1/20/26
3 Data Collection/Analysis 40 days Wed 1/21/26 Tue 3/17/26 4 Collection and Review of Data from City 2 wks Wed 1/21/26 Tue 2/3/26 5 Demographic Analysis 2 wks Wed 2/4/26 Tue 2/17/26
6 Demand Analysis 2 wks Wed 2/4/26 Tue 2/17/267 Water Supply Analysis 2 wks Wed 2/4/26 Tue 2/17/268 Water Quality Analysis 2 wks Wed 2/4/26 Tue 2/17/269 Water Energy Analysis 2 wks Wed 2/4/26 Tue 2/17/26 10 Conservation Measure Analysis 2 wks Wed 2/4/26 Tue 2/17/2611 Seismic Risk, Mitigation, and Contingency Plan Analysis 2 wks Wed 2/18/26 Tue 3/3/26 12 City Review 2 wks Wed 3/4/26 Tue 3/17/26
13 Prepare & Submit 2025 UWMP 67 days Wed 3/4/26 Thu 6/4/26 14 Prepare & Submit Draft UWMP 4 wks Wed 3/18/26 Tue 4/14/26 15 City Review 2 wks Wed 4/15/26 Tue 4/28/2616 Prepare & Submit Final UWMP 3 wks Wed 4/29/26 Tue 5/19/2617 Assist City with Preparing for Advertisement of Final UWMP 2 wks Thu 5/14/26 Wed 5/27/26 18 2wk & 1wk notices of City Council Mtg (Public Hearing) 2 wks Thu 5/14/26 Wed 5/27/2619 "60-Day" Public Notification/Advertisement to Agencies 8 wks Wed 3/4/26 Tue 4/28/26 20 Presentation of Final UWMP to City Council (Public Hearing) 1 day Thu 5/28/26 Thu 5/28/2621 Finalize Record (Adopted) UWMP and Submit to DWR 1 wk Fri 5/29/26 Thu 6/4/26 Preparation of 2025 UWMP 98 days
Kickoff Meeting
Data Collection/Analysis 40 days
Collection and Review of Data from City 2 wks
Demographic Analysis 2 wks
Demand Analysis 2 wks
Water Supply Analysis 2 wks
Water Quality Analysis 2 wksWater Energy Analysis 2 wks Conservation Measure Analysis 2 wks
Seismic Risk, Mitigation, and Contingency Plan Analysis 2 wks City Review 2 wks
Prepare & Submit 2025 UWMP 67 days
Prepare & Submit Draft UWMP 4 wks
City Review 2 wks
Prepare & Submit Final UWMP 3 wks
Assist City with Preparing for Advertisement of Final UWMP 2 wks 2wk & 1wk notices of City Council Mtg (Public Hearing) 2 wks "60-Day" Public Notification/Advertisement to Agencies 8 wks Presentation of Final UWMP to City Council (Public Hearing) May 28 Finalize Record (Adopted) UWMP and Submit to DWR Jun 4
6 11 16 21 26 31 5 10 15 20 25 30 4 9 14 19 24 1 6 11 16 21 26 31 5 10 15 20 25 30 5 10 15 20 25 30 4 9 14 December 2025 January 2026 February 2026 March 2026 April 2026 May 2026 June 2026 City of Ukiah
2025 Urban Water Management Plan
Project Schedule
SECTION 5: QUALITY ASSURANCE & QUALITY CONTROL
Proposal for: City of Ukiah - 2025 Urban Water Management Plan Section 5 - Page 1 of 1
Quality Assurance/Control
From our UWMP experience, we understand that the Department of Water Resources (DWR) may take a few years to review the UWMP. Should DWR have any comments to the UWMP, we are able to respond to any DWR comments even if the comments are received a few years after completion of the 2025 UWMP. However, our goal is to prepare a UWMP that meets DWR requirements. To accomplish this, we will implement the following quality assurance/control measures:
The Project Manager, Mr. Jake Comer, will be directly involved with this project. Instead of periodic reviews and dictations to engineering staff, he will work alongside engineering staff to ensure the work is done properly. All staff members have access to the same files and can edit as the needs arise without things being “lost-in-translation”. This drastically reduces errors during the work process.
We will keep in touch with DWR on a regular basis. This will include phone calls, emails, and webinars. In fact, we plan to attend DWR’s public meeting regarding the Draft Guidebook for updates to the 2025 UWMPs in early 2025 and we have attended various DWR working group meetings throughout 2024 regarding proposed changes to the 2025 UWMPs. All work will go through a quality assurance/control process before submittal to the client. We strive to have all projects reviewed by an experienced individual not directly involved with the project, although general familiarity with the project and the client is desirable. During the quality assurance/control process, Adobe PDF software is utilized to review documents as opposed to printing hard copies. Although this is a “green” method, its primary function is to save time and to keep records of our quality control. This is also important if any quarantines persist during this project. The review of the construction documents shall focus on the following three key areas:
1) conformance to DWR criteria, 2) accuracy of data, and 3) quality of writing.
To ensure the Final UWMP adheres to DWR requirements, we will complete the UWMP checklist before each submittal. The checklist will provide the Section and/or Page number where the information can be found in the UWMP. This will help the City confirm that the UWMP adheres to DWR requirements before it is submitted to DWR.
SECTION 6: VALUE-ADDED SERVICES
Proposal for: City of Ukiah - 2025 Urban Water Management Plan Section 6 - Page 1 of 1
Creative Solutions to Provide Additional Value
Although UWMPs are required for State funding eligibility, the documents can be of good value for the City:
1. UWMPs can serve as a foundation document and a source of information for Water Supply Assessments (Senate Bill 610) and Written Verifications of Water Supply (SB 221).
2. In addition, an UWMP may serve as a long-range planning document for water supply, a source of data for development of a regional water plan, and a source document for cities and counties as they prepare their General Plans. These planning documents are linked, and their accuracy and usefulness are interdependent.
Therefore, our goal is to not merely complete the scope of work and be in good standing with DWR, but to provide the City with a report that staff can enjoy reading and rely on as a quick source of information.
The photos below present our solution for the City. This is also shown in Exhibit A.
Figure 1: Two-Column Style with Photo and Text Insert Figure 2: Two-Column Style with Full-Page Photo
What can our team do for you?
COST PROPOSAL
Cost Proposal - Page 1of 2
Detailed Fee Estimate
Non-Optional Work: $37,000
Optional Work: $1,490
Task PM ENGR QA/QC SEC
No. $170 $135 $170 $72 HRS. $
1 Kickoff Meeting Including Agenda & Minutes 3 3 2 8 $1,170 2 Coordination & Support for 60-day Notice 2 4 6 $880
3 Coordination & Support for the 2-week Notice and 1-week Notice 2 4 6 $880 4 Progress Meetings (2) 2 2 2 6 $754
9 13 2 2 26 $3,684
1 Data Collection and Review 4 8 12 $1,760
2 Technical Analysis (Population, Supply/Demand, Water Quality, etc.) 8 16 24 $3,520 12 24 0 0 36 $5,280
1 Coordination with Agencies as Necessary/Required by UWMP Code 4 8 12 $1,760 2 Coordination with Department of Water Resources 4 8 12 $1,760 8 16 0 0 24 $3,520
1 Prepare & Submit First Draft UWMP 16 38 8 4 66 $9,498 2 Prepare & Submit Final Draft UWMP 8 24 6 4 42 $5,908
3 Prepare & Submit Final UWMP 4 10 3 3 20 $2,756
4 Finalize Record (Adopted) UWMP (After Board/Council Adoption) & Submit to DWR 3 4 2 2 11 $1,534
5 Assist with Final Record (Adopted) UWMP Distribution to County, State Library, etc. 3 4 4 11 $1,338
34 80 19 17 150 $21,034
1 Preparation of PowerPoint Presentation (Slides for Council) 4 4 8 $1,220 2 Council Meeting / Public Hearing (Help With Presentation) 4 4 4 12 $1,508 8 8 0 4 20 $2,728
N/A $754
71 141 21 23 256 $37,000
Pt. 5 - PRESENTATIONS
Subtotal
Direct Costs (printing, reproduction, shipping, mileage, etc.)
TOTAL NON-OPTIONAL WORK
Subtotal
ITEM
TOTAL
NON-OPTIONAL WORK LISTED IN PROPOSED SCOPE
Pt. 1 - PROJECT MANAGEMENT & MEETINGS
Subtotal
Pt. 2 - DATA COLLECTION & REVIEW
Subtotal
Pt. 3 - OUTREACH & COORDINATION WITH OTHER AGENCIES & STAKEHOLDERS Subtotal
Pt. 4 - UWMP PREPARATION & SUBMITTAL 1 Revisions to the UWMP Following DWR Review 2 6 2 10 $1,490 Subtotal 2 6 2 10 $1,490
OPTIONAL/AS-NEEDED WORK
COST PROPOSAL
Cost Proposal - Page 2of 2
HOURLY RATE CHART AND EXPENSE REIMBURSEMENT SCHEDULE
(FOR UWMPS)
Key Positions
Position Hourly Rates
Project Manager $170
Engineer $135
Quality Assurance/Control $170
Secretary $72
Reimbursable In-House Costs
Vehicle mileage, between engineer's office and
project site and/or client offices
$ 0.7/mile
Reproduction, printing, and any other services
performed by subcontractor
cost + 15%
Postage Delivery Service, Express Mail cost + 15%
NOTE: All rates are effective until the end of this contract.
West & Associates Engineering, Inc. 78 Anacapa Court, Foothill Ranch, CA 92610 949.716.7670 | 714.728.8082 westaeng.com March 19, 2025
Sean White
Director of Water and Sewer
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Proposal: Consulting Services to prepare 2025 Annual Water Supply and Demand Assessment (2025 AWSDA) Dear Mr. White,
West & Associates is pleased to submit our Proposal for the 2025 AWSDA to the City of Ukiah (City). Per executive order N-7-22 issued by Governor Newsom on March 28, 2022 (and listed under CWC § 10632.1), we understand that urban water suppliers are required to submit an AWSDA to the Department of Water Resources (DWR) on or before July 1, 2022 (and every year thereafter). The AWSDA Consists of Excel data and an optional Written Summary that will be uploaded to DWR’s Water Use Efficiency (WUE) website (WUEdata - 2024 Water Shortage Report Plans (ca.gov)). This Proposal presents a Scope of Work and Fee to prepare the City’s fourth-annual AWSDA, which is flexible and can be adjusted if requested by the City.
Scope of Work:
Task 1: Coordinate with the City to obtain recent water year data, including:
o Recent (January 1, 2024 – March 31, 2025) Water Supply/Production o Recent (January 1, 2024 – March 31, 2025) Water Demand/Use o Recent (January 1, 2024 – March 31, 2025) Water Quality Data (Including Shutdowns) o Planned Expansions to Water Production and/or Treatment Facilities Data Source Options: California State Water Resources Control Board – Drought Report, DWR Form 38, and City’s Internal Tabulated Data (i.e. on Excel spreadsheets). We will review the data above and determine if additional data is needed.
Task 2: Prepare Draft AWSDA. This will include supply and demand projections (in numbers), as well as a written summary of the recent and projected conditions. Surpluses or shortages will be noted.
Task 3: Coordinate with City to obtain feedback/comments on the Draft AWSDA.
Task 4: Prepare Final AWSDA per City comments.
Task 5: Submit Final AWSDA to DWR’s WUE Data portal (link above).
Task 6: Update the written annual water supply and demand assessment. The written assessment will focus on determining whether a water shortage exists and stages of the Water Shortage Contingency Plan (WSCP) that should be implemented.
Fee Estimate: Non-optional services (Tasks 1-5) are $950.
Thank you for this opportunity. Please contact me if you have any questions.
Jake Comer, P.E., CA-NV AWWA certified Water Audit Validator West & Associates Engineering, Inc.
(949) 716-7670 Office | (949) 335-2029 Cell
[email protected]
City of Ukiah
Consulting Services for 2025 AWSDA
March 19, 2025
West & Associates Engineering, Inc. 78 Anacapa Court, Foothill Ranch, CA 92610 949.716.7670 | 714.728.8082 westaeng.com References
The following are key references for this proposal:
CITY OF BLYTHE
235 N. Broadway, Blythe, CA 92225
Mallory Crecelius, City Manager (760) 922-6161 Ext. 1237 [email protected]
CITY OF UKIAH
300 Seminary Ave, Ukiah, CA 95482
Sean White, Water & Sewer Director (707) 467-5712
[email protected]
CITY OF CALEXICO
608 Heber Avenue Calexico, CA 92231
Liliana Falomir, Public Works Manager (760) 768-2160
[email protected]
CITY OF SOUTH GATE
4244 Santa Ana St, South Gate, CA 90280
Chris Castillo, Water Division Manager (323) 563-5779
[email protected]
CITY OF SHAFTER
720 Commerce Way, Shafter, CA 93263
Marcos Torres, Deputy Public Works Director (661) 746-5004 [email protected]
CITY OF IMPERIAL
400 S. Imperial Ave, Suite 101, Imperial, CA 9225
Jenell Guerrero, Assistant to City Manager (760) 355-1153 [email protected]
Agenda Item No: 8.e.
MEETING DATE/TIME: 5/21/2025
ITEM NO: 2025-569
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Approving Amendment to the Joint Powers Agreement of the Mendocino Council of Governments to Add Energy & Related Programs as Specific Powers.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Director of Public Works/City
Engineer
ATTACHMENTS:
1. MCOG letter 2025-04-18-Ukiah
2. MCOG Resolution
Summary: Council will consider approving and adopting a resolution approving an amendment to the Joint Powers Agreement (JPA) of the Mendcino Council of Governments (MCOG) to add energy and related programs as specific powers.
Background: The Mendocino Council of Governments (MCOG) is a Joint Powers Authority (JPA) that was originally formed in 1972. MCOG performs a multitude of tasks; some include oversight and allocation of grant funds, transportation policy development, advocacy, and transportation planning.
Discussion: MCOG has joined a new partnership with Redwood Coast Energy Authority (RCEA), Lake Area Planning Council (APC), and the nonprofit Sierra Business Council (SBC) to use public purpose program funds paid by ratepayers to plan, administer, and implement energy efficiency programs as approved by the California Public Utilities Commission. Staff has reported progress over the past three years, and on December 2, 2024, MCOG’s Board authorized the Executive Director to sign the Memorandum of Agreement and Bylaws of the Northern California Rural Regional Energy Network (REN), a.k.a. Northern Rural Energy Network (NREN). To internally formalize MCOG’s NREN participation, an amendment to the Joint Powers Agreement (JPA) is needed to add energy programs as a specific power.
On April 18, MCOG sent the City Clerk a request (Attachment 1) for the Ukiah City Council to adopt a resolution (Attachment 2) approving this amendment. Staff recommends Council approve and adopt a resolution (Attachment 2) approving an amendment to the Joint Powers Agreement (JPA) of the Mendcino Council of Governments (MCOG) to add energy and related programs as specific powers.
Recommended Action: Approve and adopt a resolution approving an amendment to the Joint Powers Agreement of the Mendcino Council of Governments (MCOG) to add energy & related programs as specific powers.
BUDGET AMENDMENT REQUIRED: NA
CURRENT BUDGET AMOUNT:
PROPOSED BUDGET AMOUNT:
FINANCING SOURCE:
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Jason Benson, Senior Engineer and Tim Eriksen, Director of Public Works/City Engineer
STRATEGIC PLAN (SP):SP 1C - Encourage and support an environmentally sustainable and resilient community by embracing new technology, setting policy, and evaluating critical infrastructure.
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP): A5 - Environment and Sustainability Element
ATTACHMENT 1
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AN
AMENDMENT TO THE JOINT POWERS AGREEMENT OF THE MENDOCINO COUNCIL OF
GOVERNMENTS TO ADDENERGY & CLIMATE RELATED PROGRAMS AS SPECIFIC POWERS
WHEREAS:
1. The Mendocino Council of Governments (MCOG) was formed by a Joint Powers Agreement (attached as Exhibit A) in 1972 and amended in 1978, 1993, 1994, 2008, and 2020 by the Cities of Fort Bragg, Point Arena, Ukiah, and Willits and the County of Mendocino to serve as the Regional Transportation Planning Agency and other regional purposes; and
2. The Joint Powers Agreement (JPA) identifies specific powers for which MCOG is responsible; and
3. The JPA currently identifies transportation planning, economic development planning, and housing production matters as MCOG’s specific powers, and states that other specific powers may be expressly authorized by Resolutions adopted by the respective bodies of each of the parties to the agreement; and
4. In order to carry out agreements as a Governing Partner of the Northern California Rural Regional Energy Network (REN), a.k.a. Northern Rural Energy Network (NREN), it is proposed that the Joint Powers Agreement be amended to specify that the Joint Powers Agency has the authority to use public purpose program funds paid by ratepayers to plan, administer, and implement energy efficiency programs as approved by the California Public Utilities Commission; and
5. The MCOG Board of Directors also has been considering the possibility of forming a climate resilience or protection authority for the benefit of the region and related activities; and
6. The MCOG Board of Directors approved an amendment to add these specific powers at their meeting of April 7, 2025, and in order for such an amendment to take effect, it must be approved by resolutions adopted by the respective legislative bodies of each of the parties to this agreement; and
7. Upon full execution of an amendment, MCOG shall prepare and file a notice of amendment with the California Secretary of State in accord with California Government Code Section 6503.5;
NOW, THEREFORE, BE IT RESOLVED that:
1. MCOG’s Joint Powers Agreement Section 3 shall be amended as follows:
“3. MCOG shall have the power to serve the following specific purposes:
a. act as the transportation planning agency for Mendocino County, as designated by the Secretary of the Business and Transportation Agency of the State of California, Attachment 2
b. undertake economic development planning for Mendocino County, c. undertake planning related to the production of housing in the region, including activities related to development and implementation of the Regional Housing Needs Allocation Plan,
d. implement energy programs including partnership in the Northern California Rural Regional Energy Network, a.k.a. Northern Rural Energy Network, e. implement climate programs including potentially forming a climate resilience or protection authority, and similar activities, and
f. any other specific power, including regional planning in other functional areas besides transportation, economic development, housing, energy and climate programs, which has been expressly authorized by Resolutions adopted by the respective bodies of each of the parties to this agreement.”
2. All other terms and conditions set forth in MCOG’s Joint Powers Agreement of 1972 as amended in 1978, 1993, 1994, 2008, and 2020 shall remain in full force and effect.
3. This amendment shall become effective upon approval by resolution of each of the member agencies.
PASSED AND ADOPTED this 21st day of May, 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Douglas F. Crane, Mayor
ATTEST:
Kristine Lawler, City Clerk
MCOG JPA July 2020
JOINT POWERS AGREEMENT
MENDOCINO COUNCIL OF GOVERNMENTS
Incorporating All Amendments of 1978, 1993, 1994, 2008, and 2020 This is an Amendment to a Joint Powers Agreement executed in 1972 by the CITIES OF FORT BRAGG, POINT ARENA, UKIAH, and WILLITS, and the COUNTY OF MENDOCINO, that Agreement being the legal basis for the Mendocino County and Cities Area Planning Council (MCCPC). The 1978 and subsequent Amendments changed the name to MENDOCINO COUNCIL OF GOVERNMENTS (MCOG), clarified the powers and purposes of the agency, and established a new BOARD OF DIRECTORS. By this Amendment, the above Agreement is changed to read in its entirety as follows:
This AGREEMENT is made by and among the incorporated CITIES OF FORT BRAGG, POINT ARENA, UKIAH, and WILLITS, municipal corporations of the State of California, acting through their respective City Councils, and the COUNTY OF MENDOCINO a body politic and corporate subdivision of the State of California, acting through the Board of Supervisors (hereinafter referred to as PARTIES), as follows:
WHEREAS, Sections 6500 et seq., of the California Government Code (Title 1, Division 7, Chapter 5, Article 1) provide for agreements between two or more public agencies to jointly exercise any power common to the contracting parties; and,
WHEREAS, the parties hereto recognize that Mendocino County is changing from an isolated, rural area to a developed area with continuing expansion of its incorporated cities and formerly underdeveloped areas; and,
WHEREAS, by reason of this growth, governmental problems affecting incorporated and unincorporated areas jointly are frequently arising and are expected to increase in the near future; and,
WHEREAS, it is necessary and desirable that a single regional agency be created with authority to (1) assist and advise on such problems, and (2) in specified functional areas, develop plans and approve or disapprove, in whole or in part, projects to which such plans apply; and, WHEREAS, existence of such an agency, and action by it upon certain transportation matters, economic development matters, and housing production matters appear necessary in order for the PARTIES to qualify for allocation of needed funds from the State and Federal Governments; NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. The Mendocino County and Cities Area Planning Council (MCCPC) is hereby reconstituted as the MENDOCINO COUNCIL OF GOVERNMENTS (MCOG), which is hereby created and established pursuant to Sections 6500 et seq., of the California Government Code (Title 1, Division 7, Chapter 5, Article 1).
Reso. M2025-01
Exhibit A
5 pages
MCOG JPA July 2020
2. MCOG shall have the power to serve the following general purposes, which are advisory only:
a. provide a regular forum to facilitate discussion and the exchange of information on matters of mutual interest to the parties to this agreement, b. serve as a vehicle for the joint sponsorship of informational workshops and training programs related to problems for local governments in Mendocino County, and c. advise and assist the parties to this agreement in their efforts to deal with problems which they have in common, or which transcend jurisdictional boundaries.
3. MCOG shall have the power to serve the following specific purposes:
a. act as the transportation planning agency for Mendocino County, as designated by the Secretary of the Business and Transportation Agency of the State of California, b. undertake economic development planning for Mendocino County, c. undertake planning related to the production of housing in the region, including activities related to development and implementation of the Regional Housing Needs Allocation Plan, and
d. any other specific power, including regional planning in other functional areas besides transportation, economic development, and housing which has been expressly authorized by Resolutions adopted by the respective bodies of each of the parties to this agreement.
Nothing contained herein shall be construed as limiting in any manner the power of any of the respective parties or other public entities in the County to initiate and complete a local project within their respective jurisdictions. It is understood, however, the recommendations of the MCOG may be considered by agencies of the State or Federal Government in providing financial or other assistance to such a project. The MCOG shall take no action to preclude or discourage any direct appeal by any entity to any State, or Federal Agency for financial or other assistance in that entity's program before, during or after consideration of the proposal by the MCOG.
4. MCOG shall have a BOARD OF DIRECTORS consisting of seven members. The City Council of each of the four incorporated cities in Mendocino County (the cities of Fort Bragg, Point Arena, Willits and Ukiah) shall annually appoint one of its members to serve as a member of the MCOG Board of Directors. The Board of Supervisors of the County of Mendocino shall annually appoint two of its members plus one public appointee to serve as members of the MCOG Board of Directors. In selecting the public appointee, the Board of Supervisors shall give first preference to a countywide elected official. If a countywide elected official does not apply for the position, then the Board of Supervisors may appoint any registered voter of Mendocino County who has an interest in regional transportation issues. Each elected member of the MCOG Board of Directors shall serve only so long as he or she holds the appropriate elective office, and each member shall serve at the pleasure of their respective appointing authority.
MCOG JPA July 2020
MCOG has adopted its own bylaws as allowed by the amendment of 1993.
The appointing authority, for each regular member it appoints, may appoint an alternate member to serve in place of the regular member when the regular member is absent or disqualified from participating in a meeting of the Council of Governments. Agency alternates must be an elected official.
5. In addition to the incorporated Cities mentioned in this Agreement, any other City which may hereafter be incorporated within the boundaries of Mendocino County, and which may desire to participate in the activities of this Council of Governments may do so by executing this agreement without prior approval or ratification of the named parties herein and shall thereafter be bound by all of the terms and conditions of this agreement as of the date of execution, and shall have all of the rights of the named Cities in relation to the provisions of this Agreement, including the right to appoint a member to the MCOG Board of Directors.
In the event of conflict amongst the members to the MCOG relative to specific issues, individual resolutions may be requested from each of the member agencies to be directed back to the MCOG for review and final action.
6. The undersigned parties to this agreement pledge full cooperation, and agree to appoint members to the MCOG Board of Directors as specified above. The MCOG shall assign individuals to serve as members of any MCOG committee (s) who shall act for and on behalf of their member agencies in any or all matters which shall come before MCOG, subject to any necessary and legal approval of their acts by the legislative bodies of said member agencies.
7. The MCOG acting as the Regional Transportation Planning Agency for Mendocino County shall be administered in accordance with the Transportation Development Act. Funding for this function shall consist of Local Transportation Funds, State Transit Assistance Funds and any federal or state grants. Any other function(s) identified in Section 3 of this agreement must have a correlating funding source for administrative reimbursement.
8. The County Auditor shall be the depositary and shall have custody of all funds of MCOG from whatever source and shall hold and disburse such monies in accord with Section 6505.5. There shall be strict accountability by all parties and by MCOG of all funds. MCOG shall contract with a certified public accountant to make an annual audit. The minimum requirements of such an audit shall be those prescribed by the State Controller for special districts under Section 26909 of the Government Code and shall conform to generally accepted auditing standards. Where an audit is made, a report thereof shall be filed as public records with each of the contracting parties to the agreement and also with the County Auditor‐Controller. The cost of the audit shall be borne by MCOG (Section 6505).
9. This agreement shall be effective for a period of one year and shall be automatically renewed from year to year thereafter unless and until one of the parties hereto, by Resolution of its legislative body, terminates its consent to the exercise of these joint powers herein agreed upon, and gives written notice of such to MCOG at least ninety days prior to the end of the annual term. In the event of such notice of termination, MCOG shall
MCOG JPA July 2020
have continuing authority to act upon all applications filed with it prior to receipt of said ninety day notice of termination and shall take such action in regard thereto as is required under the laws, regulations and policies established by the particular state or federal agency to whom such applications have been made. Upon the conclusion of such action and expiration of said ninety day notice period, following receipt of said notice, this agreement shall be automatically renewed for another annual term without the withdrawn entity as a party to the agreement, and without a member of the Board of Directors appointed by the withdrawn entity. Once any entity has filed proper notice of withdrawal, there shall be a single sixty day period, during which any remaining Party or Parties to the agreement may also file a ninety day notice of withdrawal, regardless of the expiration date of the annual term.
10. This agreement may be amended at any time by the parties to the agreement. In order for such an amendment to take effect, it must be approved by Resolutions adopted by the respective legislative bodies of each of the parties to this agreement.
11. This amendment shall take effect upon (1) its execution by the legislative body of each of the parties to the above Joint Powers Agreement, such execution occurring by Resolution of the respective legislative bodies, and (2) receipt of a letter from the Secretary of the Business and Transportation Agency of the State of California, officially designating the Mendocino Council of Governments as the transportation planning agency for Mendocino County according to Section 29532(b) of the Government Code of the State of California.
12. MCOG shall prepare and file a notice of this agreement, or any amendment thereto, with the Office of the Secretary of State in accord with Section 6503.5.
CITY OF FORT BRAGG: _________________________________ DATE: ___________________ Mayor
Approved: _________________________________ ATTEST: _________________________ City Attorney City Clerk
CITY OF POINT ARENA: _________________________________ DATE: ___________________ Mayor
Approved: _________________________________ ATTEST: _________________________ City Attorney City Clerk
MCOG JPA July 2020
CITY OF WILLITS: _________________________________ DATE: ___________________ Mayor
Approved: _________________________________ ATTEST: _________________________ City Attorney City Clerk
CITY OF UKIAH: _________________________________ DATE: ___________________ Mayor
Approved: _________________________________ ATTEST: _________________________ City Attorney City Clerk
COUNTY OF MENDOCINO: _________________________________ DATE: ___________________ Chair, Board of Supervisors
Approved: _________________________________ ATTEST: _________________________ County Counsel Clerk of the Board
Original documents and amending resolutions are executed by:
Cities of Fort Bragg, Point Arena, Willits, and Ukiah
(by Mayor or Vice Mayor; City Attorney and/or City Clerk) County of Mendocino
(by Chairman, Board of Supervisors; County Counsel; and Clerk of the Board) I attest to the accuracy of this document. Originals are on file at MCOG’s offices of each member agency— digital signatures have been received by MCOG.
/s/ September 15, 2020
_______________________________________________
Janet M. Orth, MCOG Deputy Director / CFO
Agenda Item No: 12.a.
MEETING DATE/TIME: 5/21/2025
ITEM NO: 2025-524
AGENDA SUMMARY REPORT
SUBJECT: Public Hearing and Consideration of the 2025 Ukiah Climate Action Plan that Includes: 1) Adoption of a Resolution Adopting the California Environmental Quality Act (CEQA) Initial Study and Negative Declaration (ISND) Prepared for the Ukiah Climate Action Plan; and 2) Adoption of a Resolution Adopting the Ukiah Climate Action Plan (CAP).
DEPARTMENT: Community
Development PREPARED BY: Blake Adams, Chief Resiliency Officer PRESENTER: Blake Adams, Chief Resilience Officer
ATTACHMENTS:
1. 2022 GHG Inventory Presentation
2. Ukiah Climate Action Plan
3. CAP Initial Study Negative Declaration
4. CAP Public Comments
5. Draft Resolution Adopting the CAP CEQA ISND
6. Draft Resolution Adopting Ukiah CAP
Summary: Council will conduct a public hearing to consider adoption of a resolution adopting the California Environmental Quality Act (CEQA) Initial Study and Negative Declaration (ISND) prepared for the Ukiah Climate Action Plan (CAP); and to consider adoption of a resolution adopting the Ukiah Climate Action Plan (CAP).
Background: On June 15, 2022, the City Council unanimously adopted Resolution No. 2022-44, declaring a climate emergency and joining governments worldwide in recognizing the urgent need to mitigate climate impacts. This declaration acknowledged climate change as a threat to public health, infrastructure, and ecosystems and pledged to accelerate local actions to achieve carbon neutrality.
Council Climate Action and State Goals Incorporated into 2040 General Plan In addition to the Council's climate emergency resolution, California has set clear statutory goals for municipal climate action calling for a 40% reduction in 1990 level GHG emissions by 2030 and 100% reduction in GHG emissions by 2045. Recognizing the State's GHG emission reduction goals and building off the Council's resolution, the Ukiah 2040 General Plan and the 2024 City Council Strategic Plan outlined an approach to climate action, sustainable development, and conservation of Ukiah’s natural resources. For example, the General Plan established a local goal “to create a more resilient community that is prepared for, responsive to, and recoverable from hazards created or made worse by climate change” and directed the adoption of a Community CAP.
The 2040 General Plan's associated Environmental Impact Report (EIR), State CEQA Clearinghouse (SCH) # 2022050556, identified significant and unavoidable impacts related to greenhouse gas (GHG) emissions under CEQA Guidelines §15064.4. To mitigate these impacts, the 2040 General Plan directed within the new Environment and Sustainability Element completion of the following General Plan Implementation Program:
M - Adopt a Municipal Climate Action Plan: The City shall adopt a municipal Climate Action Plan to achieve carbon neutrality for all municipal operations and meet State and City GHG emission reduction
goals. Completion and adoption of the CAP would accomplish three policies within the Environment and Sustainability Element and one within the Public Facilities, Services, and Infrastructure Element, as noted below. A CAP would also direct a clear plan for achieving Goal ENV-8 of the 2040 General Plan- To Achieve Carbon Neutrality By or Before 2045.
ENV-8.1 Carbon Neutrality Resolution: The City shall adopt a Carbon Neutrality Resolution that provides a foundation for all subsequent climate actions.
ENV-8.3: Municipal Building Electrification Plan: The City shall adopt an electrification plan for all municipal buildings to convert them to all electric using energy from carbon-free and renewable sources by 2035.
ENV-9.1: Zero Waste- The City shall promote innovative activities that reduce waste and increase waste diversion, including sourcing products with reusable, recyclable, or compostable packaging; establishing food diversion programs; gasification, and promoting and educating on waste diversion and its importance.
PFS-3.1: Solid Waste Diversion Targets: The City shall encourage increased community participation in recycling and composting programs and weekly collection of recyclables and organic waste to achieve 85 percent diversion for community waste and municipal operations by 2030.
Climate Action Plan Ad Hoc and Working Group
On March 1, 2023, Staff proposed the creation of a CAP Ad Hoc Committee and Working Group to guide development of the Climate Action Plan. The CAP working group reflected a diverse group of stakeholders in the community, including two members of Climate Action Mendocino, a member of the Greater Ukiah Business and Tourism Alliance, a member of the Diversity, Equity, and Inclusion Committee, the Deputy City Manager, and the Electric Utility Director. Appointed by the City Council to the CAP Ad Hoc Committee were Councilmembers Susan Sher and Josefina Duenas (Councilmember Heather Criss was appointed to replace former Councilmember Duenas in January 2025).
GHG Inventory
As the initial meetings of the CAP Ad Hoc and Working Group were getting underway, on May 3, 2023, as a required first step towards completion of the CAP, Council directed preparation of a community-wide GHG inventory (Attachment 1). Completed in March 2024, the GHG inventory established a baseline level of emissions in Ukiah (for the year 2022) for which future reduction actions outlined in a CAP could be evaluated against to quantify progress towards carbon neutrality. On March 20, 2024, the Council approved the 2022 GHG emissions within the community-wide inventory to be used as the baseline level of emissions for development of the CAP. Please see Attachment 1 for a copy of the PowerPoint presentation for the March 20, 2024, GHG inventory presentation item.
With the GHG Inventory completed, the City was ready to undertake development of its Climate Action Plan.
To assist Staff with the scientific analysis necessary for this effort, also on March 20, 2024, Council approved a contract amendment with Mintier-Harnish, Advanced Planning Consults, for subconsultant Rincon, Inc. to assist Staff with the CEQA and technical analysis required for this effort.
Discussion: The 2025 Ukiah Climate Action Plan (CAP) (Attachment 2) was developed through research and development of best practices for municipal-led greenhouse reduction strategies, public outreach and engagement, and environmental policy analysis to ensure alignment with established environmental law and federal, state, and local goals for climate action. The below history describes development of the CAP, along with relevant CEQA analysis and determinations.
Community Engagement Efforts
The City’s Climate Adaptation & Resilience Division implemented a bi-lingual public engagement campaign to solicit valued public input from a wide cross-section of Ukiah’s population. A “balancing act” community survey provided respondents with an opportunity to select between Moderate and High rates of action for key climate action strategies. Respondents could also provide direct public comment, and the survey was accessible online for a period of 30 days. When given a choice, survey respondents opted to select the High impact measure options.
Respondents demonstrated the highest support towards actions like City procurement efforts to bolster the City’s carbon-free energy mix, EV adoption rates for both commercial and passenger vehicles, and tree planting.
In addition to the online survey, the engagement campaign featured social media posts, physical flyers, email notices, earned media, a community workshop, two online webinars, and two 30-day public comment periods. The City also upgraded its Climate Adaptation & Resilience Division website during this process, which can be found by visiting: https://cityofukiah.com/climate-resilience/. As part of the development of the CAP, the Community Development Department (CDD) hosted an in-person Climate Action Community Workshop on Thursday, September 26, 2024, at the Ukiah Valley Conference Center (UVCC) to solicit feedback from the community regarding their priorities for future city-led investment. The City provided Spanish language translation, food and beverages, and on-site childcare services.
Highlights of Ukiah Climate Action Plan
The City of Ukiah's Climate Action Plan includes:
• Sector-specific measures (transportation, building energy, waste, water resources). • Monitoring and enforcement mechanisms; and
• CEQA streamlining benefits for future projects that conform to CAP measures.
Renewable energy adoption will accelerate through incentives for residential and commercial solar paired with battery storage, particularly in underserved areas. The City will leverage its municipal utility to increase local generation, targeting 77% renewable electricity by 2030. Battery storage systems can be deployed to stabilize the grid and provide backup power during outages, to varying degrees and where most effective.
Waste diversion efforts will emphasize compliance with SB 1383, including expanded composting programs and public education to reduce landfill-bound organics by 75% by 2030. Electrification of buildings will be incentivized through rebates for heat pumps and appliance upgrades, prioritizing low-income households to improve air quality and reduce fossil fuel dependence. Workforce training programs will ensure local contractors can meet demand for these retrofits.
These actions are designed to meet state-mandated emissions targets while maintaining cost-effectiveness and feasibility. Progress will be tracked through biennial reporting, with adjustments made as needed to stay on course for carbon neutrality by 2045.
In time, the City will identify priorities as well as the best strategies for implementation. The implementation timeline is divided into three phases to promote structured and efficient progress. Phase 1 (1–2 years) focuses on foundational actions, such as planning, engagement, and establishing key programs or policies. Phase 2 (2–3 years) emphasizes scaling up initiatives, building capacity, and achieving early measurable outcomes.
Phase 3 (3–5 years +) consolidates efforts, refines strategies through evaluation and adjustments, and begins building towards long-term goals.
CEQA Initial Study and Negative Declaration (ISND)
Under CEQA Guidelines, a 30-day public commenting period is required for CEQA Negative Declarations. On February 27, 2025, a public notice was published in the Ukiah Daily Journal, opening the public commenting period.
On March 28, 2025, the public commenting period closed. No comments were received related to the Initial Study and Negative Declaration (Attachment 3).
Understanding the complexity of the ISND and to ensure the finalized CAP was reflective of community input, Staff provided a second commenting period only for the Climate Action Plan. This period ran from March 3, 2024 to April 2, 2024. 12 comments were received (Attachment 4) on the CAP, and Staff incorporated a portion of relevant comments into the final draft of the CAP.
The 2025 Ukiah CAP functions as a qualified GHG reduction plan under CEQA Guidelines §15183.5. It implements mitigation identified in the Ukiah General Plan Environmental Impact Report (EIR) and provides a framework for streamlining future CEQA review for projects consistent with the Ukiah 2040 General Plan.
The 2025 Ukiah Climate Action Plan supports the Ukiah 2040 General Plan by:
• Offsetting all projected GHG emissions from General Plan buildout through enforceable measures. • Enabling project-level streamlining under CEQA by allowing future discretionary projects to rely on the CAP’s GHG analysis, eliminating the need for duplicative GHG-related review.
The ISND concludes that the 2025 Ukiah Climate Action Plan will not result in new significant environmental effects because all GHG impacts were addressed in the General Plan EIR and are mitigated by CAP implementation; and no new physical environmental impacts (air quality, traffic, noise) are introduced beyond those already analyzed.
Staff recommends Council conduct a public hearing; adopt the Resolution in Attachment 5 adopting the CEQA Initial Study and Negative Declaration for the Ukiah CAP; and adopt the Resolution in Attachment 6 adopting the 2025 Ukiah Climate Action Plan.
Recommended Action: Conduct a public hearing to discuss and consider the 2025 Ukiah Climate Action Plan including: 1) adopt a resolution adopting the California Environmental Quality Act (CEQA) Initial Study and Negative Declaration (ISND) prepared for the Ukiah Climate Action Plan, and 2) adopt a resolution adopting the Ukiah Climate Action Plan (CAP).
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Climate Action Plan Ad Hoc Committee
STRATEGIC PLAN (SP): SP 1C - Encourage and support an environmentally sustainable and resilient community by embracing new technology, setting policy, and evaluating critical infrastructure.
CLIMATE INITIATIVES (CI): 1d – Continue plan to meet statewide goals for purchased power by 2030; 1e – Decarbonize existing building stock; 1f – Continue to explore rebate programs; 1g – Perform energy and waste audits. 2a – Transformation of the fleet; 2c – Encourage clean vehicles when active transportation is not feasible; 2e – Educate the public about the dangers of idling vehicles; 3a – Continue to lead the way in solid waste diversion including the diversion of compostable food; 4a – Implement nature-based climate solutions; 4d – Enhance carbon sequestration capacity.
GENERAL PLAN ELEMENTS (GP): Environment & Sustainability, Implementation Program M- Adopt a Municipal Climate Action Plan; Policies ENV-8, ENV-8.1, ENV-8.3, ENV-9.1; and GP-A4 - Public Facilities, Services, and Infrastructure Element, Policy PFS-3 (and supporting policies).
2022 Greenhouse Gas
Emissions Inventory
PREPARED FOR CITY OF UKIAH BY RINCON ENVIRONMENTAL CONSULTANTS FEBRUARY 29, 2024
Craig Schlatter, AICP, Community Development Director
ATTACHMENT 1
Overview of 2022 GHG Inventory
• 2005 and 2010 GHG inventories originally completed for draft 2014 Climate Action Plan (CAP) o 2014 CAP not adopted
• 2022 GHG inventory updates 2005 and 2010 and compares to new (2022) GHG emissions data • Utilizes new (Version 1.2) ICLEI U.S. Community Protocol for Accounting and Reporting Greenhouse Gas Emissions: GHG emissions = activity sector data x emissions factor • Analyzes emissions from five activity sectors:
• Electricity• Natural gas• Transportation• Water and Wastewater• Solid Waste
The Why and What of the GHG Inventory
Why complete the 2022 GHG inventory?
1. Create a baseline level of emissions to use for identifying mitigation measures, setting GHG reduction targets, and tracking progress over time (CAP). ◦ If no GHG inventory and no CAP, then no way to know impacts climate change efforts have on Ukiah community.
2. Provide clarity into where the highest source(s) of GHG emissions are occurring.
What is analyzed? Is it only CO2?• 6 internationally recognized GHGs: CO2, CH4, N2O, SH6, hydrofluorocarbons, perfluorocarbons • GWPs listed for each gas, consistent with IPCC
2022 GHG
Inventory
Data and Conclusions
2005/2010 GHG Inventories Update
• Original 2005/2010 inventories completed in accordance with ICLEI protocol but some data sources updated based on best practices and regulatory changes. • Update completed to remove potential for artificial trends when comparing to 2022 data.• Fugitive emissions from closed landfill excluded from updated inventory. In sum, the update was conducted to have most accurate GHG baseline data for CAP development going forward.
2005/2010 GHG Inventories Update
Notable Changes
• Electricity data under‐reported by 50% in original 2005/2010 inventories
2005/2010 GHG Inventories Update
Notable Changes
• Natural gas‐ updated inventory now accounts for natural gas leakage, resulting in increased GHG emissions in 2005 and 2010.
2005/2010 GHG Inventories Update
Notable Changes
• Transportation‐ no change in protocol but changes from VMT methodology resulting in nominal increases and decreases in 2005 and 2010 inventories, depending on whether off‐road or on‐road transportation. • See pages 28‐29 for detail
2005/2010 GHG Inventories Update
Notable Changes
• Solid Waste‐ closed landfill (2001) emissions no longer counted, resulting in decrease in emissions for 2005 and 2010.
2005/2010 GHG Inventories Update
Notable Changes
• Water – water sector GHG emissions removed to avoid double counting. • Wastewater – updates to the methodology resulted in nominal decreases in GHG emissions in 2005 and 2010.
Comparisons of GHG Emissions
2005/2010 vs. 2022
• Emissions dropped between 2005 and 2010 because of decrease in tons of waste sent to the landfill and decreased VMT because of the increase in unemployment in 2008 • 2022 GHG emissions increased to above 2005 levels because of increased electricity sector emissions. However, this is not the full picture due to AB 1110 and RECs. • Emissions expected to decrease in future as City EUD brings more traceable power sources online.
Recommendations
1. Receive this presentation; and
2. Approve reported GHG Emissions in 2022 GHG Inventory as baseline emissions for use in the development of the City’s (2024) Climate Action Plan.
City of Ukiah May 21, 2025
Climate Action Plan
ATTACHMENT 2
Land Acknowledgment
We honor the Pomo tribes, including the Yokayo, Hopland, Pinoleville, Redwood Valley Rancheria, Potter Valley, Coyote Valley, and Guidiville Rancheria communities, who have acted as stewards of this land, its waters, and its natural resources with profound respect and wisdom for generations. We acknowledge the enduring resilience of the Pomo people in the face of colonization, displacement, and systemic oppression and whose descendants continue to maintain their political sovereignty, cultural traditions, and connection to the Ukiah Valley as vital members of our community. We are grateful to share this space and thank them for their long-term stewardship. As climate change increasingly threatens our region, its peoples, their livelihoods, and their cultural identities, we strive to learn from local wisdom and Traditional Ecological Knowledge so to foster greater harmony with our natural environment, preserve the health of our planet, and build a more climate resilient community.
May this acknowledgment remind us of our shared responsibility to care for this land and to uplift the voices, sovereignty, and leadership of Indigenous peoples. We commit to fostering relationships built on respect, reciprocity, and reconciliation, today and for generations to come.
A Special Thanks
This community-informed Climate Action Plan (CAP) places public input and equity at its core and aspires to foster collaborative community efforts that will help build a sustainable future for all residents in the City of Ukiah. The CAP is the result of a multi-year process developed by the City of Ukiah’s Community Development Department (CDD) and Rincon Consultants Inc.
We wish to extend our sincere gratitude to the many people who helped shape the CAP, including the City of Ukiah City Council, City Manager’s Office, and an inter-departmental project team comprised of City staff. The City of Ukiah also would like to acknowledge the County of Mendocino as well as the State of California for their ongoing support and collaboration. We particularly want to convey a special thanks the residents of Ukiah who shared their voices throughout the public engagement process create a plan that addresses Ukiah’s existing needs and its future aspirations. This inaugural Climate Action Plan would not have been possible without the significant contributions in time, energy and thoughtful comments provided by Ukiah’s diverse community members, environmental stakeholders, local businesses, community organizations, tribal groups, and advocacy groups. 2025 Ukiah City Council:
Mayor - Douglas Crane
Vice Mayor - Susan Sher
Council member - Juan Orozco
Council member - Heather Criss
Council member - Mari Rodin
City Treasurer - Allen Carter
City Attorney - David Rapport
City Manager’s Office:
City Manager - Sage Sangiacomo
Deputy City Manager - Shannon Riley
City Clerk - Kristine Lawler
Deputy City Clerk - Araceli Sandoval
Senior Analyst - Traci Boyl
Project & Grant Administrator - Maya Simerson
Administrative Analyst - Maria Ceja
Community Development
Department Staff:
Chief Resilience Officer - Blake Adams
Chief Planning Manager - Jesse Davis
Planning Manager - Katherine Schaefers
2 City Department Heads:
Director, Community Development - Craig Schlatter
Director, Electric Utility - Cindy Sauers
Director, Public Works - Tim Eriksen
Director, Water Utilities - Sean White
Director, Community Services - Neil Davis
Director, Finance - Daniel Buffalo
Chief, Fire Department - Doug Hutchison
Chief, Police Department - Cedric Cook
Airport Manager - Greg Owen
Consultant Team:
Principal in Charge - Erik Feldman
Project Director - Kelsey Bennett
Assistant Project Manager - Joanna Thelen
Technical Lead - Erica Linard
Climate Action Plan Analyst - Ella Fletcher
Table of Contents
Glossary of Terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Disclaimer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Ukiah’s Trail to Carbon Neutrality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
1. Technical Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
2. Current and Projected GHG Emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
3. GHG Reduction Measures Framework . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
4. Building Energy Sector Measures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
5. Transportation Sector Measures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
6. Solid Waste Sector Measures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
7. Water Resource Measures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
8. Carbon Sequestration Measures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
9. CAP Implementation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
10. Conclusion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Appendix A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Appendix B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Appendix C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Appendix D . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Appendix E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Appendix F . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 End Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 4
Glossary of Terms
Active Transportation – Humanpowered transportation, such as walking or biking.
Adaptation – Adjusting to actual
or expected climate changes to
minimize harm or take advantage of
beneficial opportunities.
Area of Interest (AoI) – A geographic area designated for study, analysis, or project planning, commonly used in environmental and land-use assessments.
CALGreen – The California Green
Building Standards Code, setting
minimum sustainability requirements
for residential and commercial
construction projects, updated every
three years.
CALGreen Tier 1 & 2 – Voluntary
sustainability standards exceeding
CALGreen’s mandatory requirements; Tier 1 adds additional measures, while Tier 2 includes even stricter requirements.
California Air Resources Board
(CARB) – The lead agency overseeing
climate change programs and air
pollution control efforts in California to
achieve and maintain health-based air
quality standards.
California Environmental Quality Act
(CEQA) – A statute requiring state
and local agencies to identify and
mitigate environmental impacts of
development projects.
California Public Utilities
Commission (CPUC) – A regulatory
agency overseeing electricity, natural
gas, water, and telecommunications
services in California.
Carbon Dioxide (CO2
) – A naturally occurring greenhouse gas an
by-product emitted from fossil fuel
combustion, land-use changes, and
industrial processes.
Carbon Dioxide Equivalents (CO2
e) –
A metric that standardizes emissions
from various greenhouse gases based
on their global warming potential.
Carbon Neutrality – Achieving
net-zero carbon emissions by balancing emitted carbon with carbon removal through sequestration.
Carbon-Free Energy – Energy
generated without carbon emissions,
such as wind or solar power.
Circular Economy – An economic
system focused on eliminating waste
and maximizing resource efficiency
through reuse, repair, refurbishment,
and recycling.
Climate Action Plan (CAP) – A
strategic framework that outlines
policies, programs, and actions to
reduce greenhouse gas emissions and
address climate change impacts at
the local level.
Community Choice Aggregation
(CCA) – A local energy program
allowing cities and counties to procure
electricity for residents and businesses,
often prioritizing renewable sources.
De-carbonization – The process of
replacing fossil fuel-based technologies
with zero-carbon alternatives, such as
renewable electricity.
Electrification – Transitioning from
fossil fuel-based technologies to electricity-powered alternatives, particularly those sourced from renewables.
Environmental Justice (EJ) –
Prioritizing fair treatment and meaningful participation of all communities in environmental policies, preventing
disproportionate negative impacts on
any group.
Equity – Refers to fairness and justice
and is distinguished from equality:
Whereas equality means providing the
same to all, equity means recognizing
that we do not all start from the same
place and must acknowledge and
make adjustments to imbalances. The
process is ongoing, requiring us to
identify and overcome intentional and
unintentional barriers arising from bias
or systemic structures.
Fossil Fuel – A natural energy source
formed from decomposed plants
and animals, including coal, oil, and
natural gas.
Greenhouse Gas (GHG) – Gases that
trap heat in the atmosphere, contributing to climate change, including carbon dioxide (CO2
), methane (CH4),
and nitrous oxide (N2
O).
Intergovernmental Panel on Climate
Change (IPCC) – A United Nations
body assessing scientific research on
climate change, its impacts, and strategies for adaptation and mitigation.
Local Governments for
Sustainability (ICLEI) – A global
network of local and regional governments committed to sustainable urban development, using best practices for emissions assessments.
Low-Impact Development (LID) –
Sustainable land-use practices that
manage stormwater and promote water
conservation through features like permeable pavements, rain gardens, and green roofs.
Mendocino Council of Governments
(MCOG) – A regional agency coordinating transportation planning and funding in Mendocino County.
Mendocino Solid Waste Management
Authority (MSWMA) – A joint powers
authority overseeing solid waste disposal, recycling programs, and waste reduction efforts in Mendocino County.
Mendocino Transit Authority (MTA)
– The public transportation agency
providing bus services throughout
Mendocino County.
Methane (CH4) – A potent greenhouse gas emitted under anaerobic conditions (without oxygen) from
sources such as landfills, livestock
digestion, wastewater treatment, and
fossil fuel extraction.
Microgrid – A localized energy system
that can operate independently or in
connection with the main power grid,
often integrating renewable energy and
battery storage.
5
Migration – Actions taken to reduce
greenhouse gas emissions and mitigate climate change impacts, such as transitioning to renewable energy or
increasing energy efficiency.
Mode Share – The proportion of travelers using different transportation modes, such as walking, biking, public
transit, or private vehicles.
Model Water Efficient Landscape
Ordinance (MWELO) – A California
regulation establishing standards for
water-efficient landscaping and irrigation practices.
Nitrous Oxide (N2
O) – A greenhouse
gas with high global warming potential,
primarily emitted from agricultural
activities, fossil fuel combustion, and
industrial processes.
Northern California Power Agency
(NCPA) – A joint powers agency that
provides energy generation and transmission services to its member communities in Northern California.
Renewable Energy – Energy sourced
from naturally resources which
replenish faster than they are consumed, such as solar, wind, hydropower, and geothermal.
Renewable Portfolio Standard
(RPS) – A California policy requiring
utilities to increase the percentage of
renewable energy in their electricity
supply over time.
Resilience –The ability of a system or
community to anticipate, withstand, and
adapt to climate-related disruptions.
Sequestration – The process of capturing and storing atmospheric carbon dioxide in natural systems such as
forests, soil, and wetlands to reduce
greenhouse gas concentrations.
Small Off-Road Engines (SORE) –
Gasoline-powered engines under
25 horsepower, commonly found in
lawn mowers, leaf blowers, and other
small equipment.
Sustainable Land Use –
Development and planning practices
that balance environmental, social,
and economic factors to create
long-term, livable communities.
Traditional Ecological Knowledge
(TEK) – Indigenous and local
knowledge systems encompassing environmental beliefs,
practices, and wisdom passed
down through generations.
Urban Water Management Plan
(UWMP) – A long-term planning document required for water suppliers in California to ensure a reliable water
supply and promote water conservation.
Vehicle Miles Traveled (VMT) – A
measure of the total miles driven by all
vehicles in a defined area over a specific time period, often used to assess transportation impacts and emissions.
Zero-Emission Vehicle (ZEV) – A
vehicle that produces no tailpipe emissions, such as electric or hydrogen fuel cell vehicles.
6
Disclaimer
The City of Ukiah’s CAP articulates broad policy and program objectives to achieve equitable climate action. This CAP does not directly approve, fund, or authorize implementation of any specific projects. Greenhouse gas (GHG) reduction Measures will be achieved through implementation of Actions, and corresponding City Projects. City Projects will be reviewed and approved and follow protocols and best practices for adoption, which may require additional public review, review by City decision-makers, and/ or environmental review under the California Environmental Quality Act (CEQA). As a result of those reviews, there may be viable alternatives and/or mitigation measures that may be implemented as well. The CAP includes implementation monitoring of the CAP’s progress toward achieving the identified targets. In 2030, the City of Ukiah will provide an update to its 2025 CAP and, at that time, will reassess all available strategies for climate action while also addressing any gaps or obstacles to progress. 7
Ukiah’s Trail to Carbon Neutrality
Introduction
The City of Ukiah faces the growing threat of an increasingly warming planet as a community set on the frontlines of climate change. The City of Ukiah exists as a rural, disadvantaged community with a population of 16,000 but provides critical services to more than 40,000 people. The City is situated along the Russian River, which flows through the Ukiah Valley, winding its way through agricultural lands bracketed on both sides by the heavily forested foothills of the Mendocino and Mayacamas ranges.
Located 45 miles north of Healdsburg and 155 miles south of Eureka, the City of Ukiah spans more than 3,000 acres (4.6 square miles). Ukiah, which serves as the center of governance seat of for the County of Mendocino, also functions as a regional hub for commerce, recreation, medical and social services, and cultural events. Figure 1 shows Ukiah’s location in the region. The nearest major city to Ukiah is Santa Rosa, a city of 175,000, which is located approximately 60 miles to the south. Larger urban centers including San Francisco and Sacramento are approximately 100 miles to the south and southeast. The City of Ukiah’s geography, physical terrain, land use, and Mediterranean climate1
create conditions that put the City at severe risk for climate forces including extreme heat, extreme drought, extreme weather, wildfire, and flooding.
The primary strategy to limit the worst impacts of climate change is to rapidly reduce GHG emissions, especially carbon dioxide and methane. The State of California has set clear statutory goals for municipal climate action calling for a 40% reduction in 1990 level GHG emissions by 2030 and 100% reduction in GHG emissions by 2045. In 2022, the City of Ukiah adopted a resolution endorsing the declaration of a climate emergency and a call to action to restore a safe climate2 . vThe Ukiah 2040 General
Plan3
as well as the 2024 City Council Strategic Plan set the initial tone for climate action, sustainable development, and conservation of Ukiah’s natural resources. The Ukiah 2040 General Plan established a local goal “to create a more resilient community that is prepared for, responsive to, and recoverable from hazards created or made worse by climate change” and calls for the adoption of a Community CAP.
A communitywide GHG inventory was subsequently produced in 2023, in advance of the development of this CAP. Ukiah’s GHG Inventory demonstrates that 97% of the City’s emissions derive from two sectors: Building Energy & Transportation4 (see
below for more information). Since Ukiah does not possess a GHG emissions inventory for calendar year 1990, a 1990 baseline was developed based on State GHG emissions trends and Ukiah’s 2022 GHG Inventory in order to measure performance. The geographic boundary used for the purposes of this planning document is the incorporated city limits of Ukiah, as defined in the planning year of 2022.
This document has been carefully designed to ensure
alignment with scientific findings and in support of
goals outlined within the Intergovernmental Panel on
Climate Change (IPCC) 6th Assessment Report5
, Indicators of Climate Change in California (Fourth Edition)6 , California’s Fourth Climate Change Assessment7
,
The State of California’s Priority Climate Action Plan
(PCAP)8
, California’s Nature-Based Solutions Climate
Targets9
, California’s 2022 Scoping Plan for Achieving
Carbon Neutrality10, U.N. Sustainable Development
Goals (SDGs)11, and Executive Order N-82-20 (30x30
California)12. Measures were developed based on
community input and established best practices for
municipal climate action, taking inspiration from peer
cities here in California and across the world. Actions were further informed by staff subject matter expertise, as well as implementation programs established within
the City of Ukiah 2040 General Plan and its Environment & Sustainability Element13. The Ukiah CAP recognizes
the urgent threat of climate change to both the local
community and the world and establishes SMART14
goals for GHG reduction.
Acknowledging the need to do our fair share, the City of Ukiah is committed to reducing our community’s contribution to climate change and will take all necessary actions to achieve the goals outlined in this document.
Figure 1 Map of Ukiah Community 8
Background
Local Context
Ukiah will face unique challenges as well as intriguing opportunities to reduce GHG emissions. Notable challenges include local staffing and program funding limitations, as well as physical land constraints for new development projects such as utility-scale renewable energy installations. Ukiah’s aging building stock currently relies heavily on natural gas, which has been found to cause detrimental harm both to human health and the environment, and is used for heating, cooling, and cooking. Ukiah’s geography, namely its rural and dispersed setting, as well as its role as a regional economic hub and aspirations for growth further complicates mitigation efforts. Addressing the region’s reliance on personal vehicles and fossil fuel use provides the City with sizeable opportunities for sustainable electrification.
Ukiah also has significant opportunities to enhance its urban sustainability standards, improve local public health and environmental quality, and achieve economic growth. For example, Ukiah’s proximity to the Mendocino National Forest and recently annexed Western Hills, as well as its rich agricultural heritage, offers intriguing opportunities for carbon sequestration initiatives.
Ukiah can also leverage its municipal ownership over the community’s electric utility to enhance regional energy resilience, renewable energy procurement, and local renewable energy generation. Ukiah’s true strengths can be found in its history of progressive environmental stewardship, cultural diversity, its core values15, and its close-knit community structure. Ukiah can tap into its robust network of local community organizations and non-profits, and regional partners to achieve success. This CAP underscores the importance of strategic partnerships to leverage opportunities that effectively address emissions across the transportation, energy distribution, water resources, and waste management sectors. 9
Regional Context
California has long been a leader in environmental policy and stewardship, pioneering innovative approaches to address climate change, protect natural resources, and promote sustainable development. California’s climate policy is anchored by the Global Warming Solutions Act of 2006, Assembly Bill (AB) 32. This landmark legislation established a statewide goal of reducing GHG emissions to 1990 levels by 2020 which under Senate Bill (SB) 32 (Pavley, 2016) extended the target to a 40% reduction below 1990 levels by 2030. The state’s cap-and-trade program, established under AB 32, is a cornerstone of its climate strategy. The program sets a declining cap on GHG emissions and allows industrial businesses to buy and sell allowances. The program was extended through 2030 by AB 398 (Garcia, 2017). Revenues from the program fund projects through the Greenhouse Gas Reduction Fund (GGRF), supporting initiatives like clean transportation, affordable housing, and renewable energy. California participates in the Western Climate Initiative (WCI), a regional cap-and-trade market that includes Quebec. Private sector initiatives, such as voluntary carbon offset programs, also complement state efforts by enabling businesses to offset emissions through investments in reforestation, renewable energy, and other projects.
The California Environmental Quality Act (CEQA, Public Resources Code § 21000 et seq.) remains a critical tool for assessing the environmental impacts of development projects. Recent legislative efforts have sought to streamline CEQA to balance environmental protection with the need for affordable housing and clean energy infrastructure. Key policies include:
• SB 7 (Atkins, 2021): Known as the Environmental Leadership and Economic Development Act, this law expedites CEQA review for qualifying housing and clean energy projects. • SB 9 (Atkins, 2021): Allows for the development of duplexes and lot splits on single-family parcels, with exemptions from full CEQA review.
• AB 819 (Friedman, 2023): Streamlines CEQA compliance for renewable energy projects, supporting the state’s goal of achieving 100% clean electricity by 2045.
California has also set ambitious targets for transitioning to a clean energy economy. Key policies include:
• SB 100 (De León, 2018): Mandates 100% clean electricity by 2045. • AB 1279 (Muratsuchi, 2022): Establishes a statewide goal of achieving carbon neutrality by 2045. • AB 1346 (Berman, 2021): Phases out the sale of new gas-powered small off-road engines, such as those used in lawn equipment.
In the transportation sector, California has adopted the Advanced Clean Cars II rule, requiring 100% of new car sales to be zero-emission vehicles (ZEVs) by 2035. The state also offers incentives for ZEV adoption through programs like the Clean Vehicle Rebate Project (CVRP) and the Clean Cars for All initiative.
Environmental justice has become a central focus of California’s environmental policy agenda. The State has established the California Environmental Justice Advisory Committee (CEJAC) to ensure that disadvantaged communities benefit from climate investments. Key initiatives include:
• AB 617 (C. Garcia, 2017): Requires air quality monitoring and emissions reductions in communities disproportionately affected by pollution.
• SB 535 (De León, 2012): Directs at least 25% of cap-and-trade revenues to projects that benefit disadvantaged communities.
California’s environmental policies often align with federal initiatives, such as the Inflation Reduction Act (IRA) of 2022, which provided funding for clean energy, electric vehicles, and climate resilience. The state also collaborates with private sector partners through programs like the California Climate Investments initiative, which leverages cap-and-trade revenues to support community-based projects.
In November 2024, California voters approved Proposition 4, a $10 billion bond measure aimed at funding environmental and climate resilience projects. Proposition 4 reflects California’s focus on addressing the dual challenges of climate change and environmental degradation through targeted investments. This bond measure is anticipated to be a game-changer for local climate action and will likely provide Ukiah with a tangible funding opportunity to catalyze City projects. By leveraging state and federal resources, fostering public-private partnerships, and maintaining strong public support, the City of Ukiah looks forward to building a collaborative framework across these stakeholder groups to ensure success. 10
Interested Party Context
The City of Ukiah plays a critical role in advancing climate action within its jurisdiction and beyond. The city’s efforts are part of a broader ecosystem that includes local government agencies, residents, businesses, county-wide stakeholders, the County of Mendocino, the State of California, and the private sector, each with distinct yet interconnected roles.
Local Government Agencies
The City of Ukiah’s municipal government will be the primary driver of local climate action, responsible for developing and implementing policies, programs, and infrastructure projects that reduce GHG emissions and enhance community resilience. This includes adopting CAPs and supporting ordinances, leading by example to promote energy efficiency across municipal operations, directly investing in renewable energy, improving public transportation and bike infrastructure, and leveraging the City’s purchasing power for sustainable goods and services. The city also collaborates with Mendocino County and other local agencies to align regional efforts, such as wildfire prevention and water conservation, with state climate goals.
Residents of the City of Ukiah
Residents are essential partners in climate action, as individual behaviors and collective community efforts significantly impact emissions reduction and sustainability. Ukiah residents can contribute by adopting energy-efficient practices at home and in their places of business, reducing waste, opting to utilize active and public modes of transportation, conserving water and electricity, supporting local agriculture, shopping locally and “with a conscious”, and by participating in city-led initiatives. Public engagement in climate planning processes ensures that policies reflect the community’s needs and priorities, fostering a sense of ownership and accountability.
Ukiah’s Small Business Community
Local businesses play a dual role in climate action: reducing their own carbon footprints and driving innovation in sustainable practices. Ukiah’s business owners can adopt energy-efficient technologies, minimize waste, and source materials locally to support the circular economy. Additionally, businesses can serve as community leaders by educating customers and employees about sustainability practices and advocating for supportive policies at the local and state levels.
Residents and Travelers Across Mendocino County
As the county seat, the actions that Ukiah takes directly influences climate action across Mendocino County. Residents and travelers in the region can support Ukiah’s efforts by supporting local business during this transition, using sustainable public transportation options, and participating in county-wide initiatives like forest conservation and eco-tourism. Collaboration between Ukiah and other county municipalities ensures a unified approach for the region to address shared challenges, such as wildfire risk, extreme heat, drought, extreme weather, natural resource scarcity, and energy security.
Government of the State of California
The State of California provides the regulatory framework, funding, and technical assistance that enable cities like Ukiah to pursue ambitious climate goals. State mandates, such as SB 32 and AB 32, set emissions reduction targets that guide local action, while grant programs support projects like renewable energy installations and resilience planning. Ukiah can leverage these resources to align its local efforts with statewide objectives, such as achieving carbon neutrality by 2045.
The Private Sector
The private sector, particularly technology companies and start-ups in California, can play a transformative role in advancing climate action here in Ukiah. Established tech firms can partner with the City of Ukiah to pilot innovative solutions, such as smart grid technologies or carbon capture systems, while emerging start-ups bring fresh ideas and agility to the table. By fostering strategic partnerships with the private sector and establishing physical space for innovation districts and/or clean energy parks, the City can attract cutting-edge technology and expertise thereby accelerating its climate action and economic development goals. 11
Our Commitment to Equity
The City of Ukiah is committed to advancing a CAP that prioritizes equity, inclusivity, and environmental justice as foundational pillars of our socially just transition to a sustainable and resilient future.
We recognize that the impacts of climate change disproportionately affect marginalized communities, including low-income households, Indigenous peoples, communities of color, and other vulnerable or at-risk populations. As such, we pledge to center social justice in every aspect of our climate strategies, ensuring that no one is left behind in our pursuit of a healthier, more equitable, and environmentally sustainable community. By centering equity in our climate actions, we can ensure a more livable and resilient Ukiah where everyone has access to clean air, affordable clean energy, sustainable transportation options, and preserved green space.
We commit to:
1. Equitable Engagement and Representation: Actively involving historically underserved and marginalized communities in the planning, decision-making, and implementation of climate actions. We will prioritize their voices, knowledge, and needs to ensure that solutions are inclusive and culturally responsive.
2. Culturally Tailored Education and Outreach: Develop educational materials and programs in multiple languages and formats (e.g., visual, audio, and digital) to ensure accessibility for diverse communities.
3. Culturally Sensitive Enforcement: Train enforcement staff in cultural competency and equitable practices to ensure fair and respectful interactions with all community members. Focus on education and assistance rather than punitive measures, helping residents understand and comply with climate-related regulations.
4. Fair Distribution of Benefits and Burdens: Ensuring that the benefits of climate action—such as clean energy, green jobs, and improved air quality—are accessible to all, while mitigating potential burdens that may arise from this multi-decade transition, such as displacement or economic hardship, will be critical to long-term success.
5. Investment in Vulnerable Communities: By designing resources, funding, and programs for communities most impacted by climate change and systemic inequities ensures a socially just transition can occur. This includes expanding access to affordable renewable energy and public transportation, bolstering rebates and subsidies for low-income home upgrades, and siting climate-resilient infrastructure.
6. Green Job Creation and Workforce Development: Identifying ways to create accessible pathways to high-quality, well-paying green jobs through targeted training, education, and apprenticeship programs, with a focus on empowering underrepresented groups, is a winning economic development strategy.
7. Climate Resilience and Adaptation: By prioritizing climate action projects that also enhance the resilience of vulnerable populations to climate impacts, such as extreme heat, wildfires, and flooding, while preserving cultural heritage and community values, Ukiah can both address the community’s needs of today while preparing for future risk.
8. Transparency and Accountability: By establishing clear metrics and mechanisms to track progress toward our social equity and climate goals, the city can ensure accountability and foster public trust through open communications and reporting. 12
Engaging With Our Diverse Community
Taking the City’s commitment to equity, inclusivity, and diversity to heart, the City’s Climate Adaptation & Resilience Division implemented a bi-lingual public engagement campaign to solicit valued public input from a wide cross-section of Ukiah’s population. An innovative “balancing act” community survey provided respondents with an opportunity to select between Moderate and High rates of action for key climate action strategies. Respondents could also provide direct public comment, and the survey was accessible online for a period of 30 days. When given a choice, survey respondents consistently opted to select the High impact measure options which demonstrates the community’s eagerness to see transformative change. Respondents demonstrated the highest support towards actions like City procurement efforts to bolster the City’s carbon-free energy mix, EV adoption rates for both commercial and passenger vehicles, and tree planting. Additional comments centered around leveraging the City’s ownership of its electric grid as a means to quickly achieve goals.
Specifically, residents and stakeholders expressed desire for the City to consider microgrids, battery storage, heat pumps, a green rate option and rebate access, and EV charging infrastructure. Altogether this represents a theme – residents and ratepayers wish to see rapid adoption of renewable energy and electrification here in Ukiah. In addition to the online survey, the engagement campaign featured social media posts, physical flyers, email notices, earned media, a community workshop, two online webinars, and two 30-day public comment periods. The City also upgraded its Climate Adaptation & Division website during this process, which can be found by visiting: https://cityofukiah.com/climate-resilience/.
As part of the development of the CAP, the Community Development Department (CDD), on behalf of the City of Ukiah, hosted an in-person Climate Action Community Workshop
on Thursday, September 26, 2024, at the Ukiah Valley Conference Center (UVCC) to solicit feedback from the community regarding their priorities for future city-led investment. The City provided Spanish language translation, food and beverage, and on-site childcare services. Members of the public and City staff were in attendance. This public engagement event involved a community activity where members of the public were given fictional dollars ($) and were asked to make “investments” in 7 different climate action strategies to help the City determine an appropriate level of prioritization. Participants were directed to spend their entire “capital budget” and select at least three different strategies. Figure 2 details the results of this exercise and is being shared to demonstrate the community’s “willingness to pay” for climate solutions which can be used at a City leadership level to inform budget formulation and the City’s capital improvement plan (CIP).
Figure 2 Community Investment Priorities
13
Climate action, and climate adaptation and resilience, are interconnected yet distinct approaches to addressing the challenges posed by climate change.
Climate action refers to proactive measures aimed at reducing GHG emissions and slowing the pace of global warming.
Climate action focuses on addressing the root causes of climate change by transitioning to cleaner energy sources, improving energy efficiency, promoting sustainable transportation, and protecting natural carbon sinks like forests and wetlands. In California, climate action is often codified in local CAPs, which outline strategies for cities and counties to meet state-mandated emissions reduction targets under laws like AB 32 and SB 32. Climate action is inherently forward-looking, emphasizing prevention and systemic change to avoid the worst impacts of climate change.
In contrast, climate adaptation and resilience focus on preparing for and responding to the unavoidable impacts of climate change. While climate action seeks to mitigate future risks, adaptation addresses the present and near-term consequences of a warming planet. Building resilience, a key component of the integrated climate planning model, refers to the ability of communities, ecosystems, and infrastructure to withstand, recover from, and adapt to climate- related disruptions. In California, climate adaptation efforts are critical due to the state’s vulnerability to extreme weather, sea-level rise, extreme heat, wildfire, drought, flood, and broad-scale environmental shifts.
Local governments play a pivotal role in both climate action and adaptation and resilience.
Local efforts by the City’s Climate Adaptation & Resilience Division will reflect the understanding that climate action and adaptation and resilience are not mutually exclusive but rather complementary. Climate action (mitigation) measures lessen the severity of future impacts, while adaptation and resilience measures ensure communities can thrive in the face of current and projected changes. Together, these
approaches form a two-pronged strategy that enables the City to tackle the climate crisis holistically, safeguarding both the environment and the well-being of its residents. Some jurisdictions have opted to develop a singular, integrated model for climate action, adaptation, and resilience within the same planning document. The City of Ukiah has opted to address climate action and adaptation and resilience separately, albeit still within an integrated model. As such, City staff have designed these climate action strategies to complement forthcoming adaptation and resilience
measures currently being developed in tandem as part of a Climate Adaptation & Resilience Strategy (CARS). The City expects to release this strategy in 2026 as a complement to the 2025 CAP. Together, these two documents will represent the City of Ukiah’s unified climate strategy.
14
Prioritizing Actions That Maximize Community Impact
This section highlights key themes and implementation priorities to establish a visionary framework for climate action in Ukiah.
To achieve carbon neutrality by 2045, the City of Ukiah will reduce our emissions as much as possible and offset irreducible emissions. Achieving carbon neutrality requires a paradigm shift away from fossil fuels. This also means generating and sourcing 100% clean power sources while maximizing energy and water efficiencies in buildings.
Co-Benefits
The implementation of activities detailed in the CAP would deliver additional co-benefits beyond GHG emissions reduction, providing longer-term positive outcomes for the community as a result of implementing the CAP. These co-benefits would support Ukiah in achieving the broader community goals. The co-benefits associated with each measure in the CAP include the following:
Improved Health and Safety
This co-benefit is connected to CAP measures that promote a healthier community by reducing respiratory illnesses through improved indoor and outdoor air quality, enhancing safety and property protection by strengthening adaptive capacity and improving quality of life by expanding opportunities for physical activity, increasing access to green spaces, and maintaining thermal comfort.
Climate Change Resilience
This co-benefit is connected to CAP measures that enhance community capacity to prepare for, mitigate, and recover from climate hazards such as extreme heat, sea level rise, flooding, wildfires, landslides, and drought.
Environmental Quality & Ecosystem Services
This co-benefit is connected to CAP measures that restore and protect local ecosystems provide multiple public benefits, including reducing pollutants and runoff in creeks, supporting biodiversity through habitat creation, improving water and air quality, decreasing local flood risks, and offering recreational opportunities for community enjoyment.
Sustainable Land Use/Transportation Connection
This co-benefit is connected to CAP measures that prioritize human-centered economic corridors, such as transit-oriented development and promote intentional, sustainable development (i.e., smart growth) that supports Ukiah’s climate goals.
Jobs Development
This co-benefit is connected to CAP measures that promote clean energy adoption and sustainable business practices that, in turn, are essential for creating lucrative, modern, and well- paying job opportunities and supporting Ukiah’s long-term economic prosperity.
Implementation Themes
Prioritization is a means to describe how the City plans to pursue public supported activities that are also the most immediate, tangible, and cost-effective. Community priorities were identified during the engagement process and represent, from the City’s perspective, “the middle way” for local climate action - where broad-scale community needs like public health and safety, affordability, economic development, and equity benefit from well-designed programs and activities. Section 1 outlines in greater technical detail and specificity regarding the specific Measures and Actions that the City of Ukiah will take to achieve its GHG reduction goals, but the following section aims to highlight emerging implementation “themes” that will define successful implementation, thus representing a visionary framework for action:
Education, Outreach, & Enforcement
The City of Ukiah is committed to spurring efforts that positively influence human behavior, both on an individual and collective basis, as human behavior is what ultimately drives local climate action. To promote more sustainable behaviors and foster broad community participation, the City will need to develop targeted education and outreach campaigns, host “hands-on” public workshops and trainings, develop youth education programs, and leverage tools like digital and social media. This includes addressing topics such as vehicle idling, turfgrass lawns, water use, and food waste recovery. Taking these steps will ensure that engagement and enforcement efforts are meaningful, culturally sensitive, and equitable. 15
Financial Assistance & Incentives
To achieve Ukiah’s electrification and renewable power goals, the City will rely upon a combination of financial assistance and incentive programs tailored to meet the needs of its residents and businesses, particularly within disadvantaged communities. These financial support programs may include the provision of rebates/vouchers, mini-grants, low-interest loans, incentivized utility rate programs, and point-of-sale discounts designed. By combining these approaches, Ukiah can address financial barriers, build-out its local green economy and green workforce, and ensure that climate action benefits are equitably distributed across the community.
Walking, Biking, & Active Transportation
The City is committed to investing in Ukiah’s public right-of-way to ensure all residents and visitors have equitable access to a safe network of protected bike lanes and walking/running paths that connect residents with green spaces and one another. By fully embracing active modes of transportation, the City can create healthy alternatives to personal vehicle use, empowering residents to advance local climate action and improve public health. The City can pilot bikeshare programs, test temporary bike lanes, pedestrian plazas, walking buses, carpooling, and car-free pedestrian zones to demonstrate the benefits of active transportation and gather feedback from the community.
Local Renewable Power & Storage
The City of Ukiah is committed to expanding local renewable energy generation, such as solar and wind, to reduce emissions, lower energy costs, and enhance energy independence. To effectively increase local renewable energy generation at a local level, the City of Ukiah can invest in community solar projects and incentives to promote residential solar and battery storage systems that provide backup power during outages and reduce household energy costs over the long-term. The City can also look to underutilized urban space such as rooftops, parking lots, mobile home parks, and playgrounds as a means of increasing local renewable generation while also reducing the urban heat effect.
Affordable & Convenient Public Transportation
The City of Ukiah is committed to working with Mendocino Transit Authority (MTA) to identify strategies to expand affordable, reliable, and convenient public transportation options that reduce community emissions and enhance mobility. Investing in expanded service routes and schedules that connect residents to essential services, education, workforce development, and business corridors, can catalyze local economic growth. Installing bike racks at transit stops and on vehicles and co-locating bike share stations near transit hubs can encourage multimodal transportation.
Residential Electrification & Home Hardening
The City of Ukiah is committed to advancing residential home electrification and resilient home improvements to reduce emissions, lower energy costs, and enhance climate resilience. To support the community during this transition, the City can adopt innovative building codes and standards that phase-out fossil fuel energy and protect structures from extreme weather and wildfire, partner with trade schools and institutions of higher learning to develop a local workforce comprised of electricians, contractors, and skilled labor, and streamline permitting processes for electrification projects to reduce barriers and costs for homeowners.
Circular Economy
The City of Ukiah is committed to supporting local waste reduction, reuse, repair, and recycling initiatives that can help build a circular economy that strengthens community resilience. To realize this vision of enhanced materials circularity, the City will need to work with established haulers to expand education and outreach to increase awareness and improve participation rates particularly within multi-family housing, and by leveraging the City’s purchasing power encourage the use of locally sourced, sustainable materials in new construction and manufacturing to reduce the carbon footprint of new development projects. Lastly, the City can establish a network of distributed composting infrastructure to recycle food waste into soil that supports urban agriculture and community gardens to enhance food security, especially in underserved areas.
Nature Based Solutions
Some of the best available tools for climate action are nature-based solutions, such as urban greening, regenerative agriculture, reforestation, afforestation, and wetland restoration. To enhance climate resilience, sequester carbon, and improve community health, the City can strengthen the local ecosystem through urban tree planting, enhancing wetland and riparian habitats, promote regenerative agriculture and carbon farming, support pollinators and the soil micro-biome, and manage healthy and fire-resilient landscapes. Leveraging Ukiah’s vibrant and culturally valuable natural resources, particularly its open, wild, and working lands, presents intriguing opportunities for carbon sequestration as a strategy to offset unavoidable emissions.
Implementation Themes Continued
16
Resource Conservation & Land Use
The Ukiah 2040 General Plan along with the Ukiah Valley Area Plan outline how the City plans to protect and conserve valuable natural and ecological resources, such as the western hills and the Ukiah Valley Basin Watershed, preserve the natural and aesthetic character of hillside areas, and permanently protect open spaces and agricultural lands. To achieve these aspirations of environmental stewardship while balancing sustainable growth, the City is working to adopt zoning regulations that prioritize the preservation of open spaces, green spaces, and agricultural lands, limiting urban sprawl and incompatible development. The City also recognizes that concrete, asphalt, and other low-albedo surfaces contribute directly to global warming and amplify the local urban heat effect and, therefore, should be minimized wherever possible.
Sustainable Development
To ensure the City’s future growth aspirations are balanced with the goal of carbon neutrality by 2045, the City will look to align its land use policies, development strategy, and climate action efforts with the UN’s 17 Sustainable Development Goals (SDGs)16 and the U.S. Green Building Council’s (USGBC) LEED rating system17 along with emerging innovations in building codes and community development planning trends in California. By promoting density, infill development, and redevelopment of underutilized urban space, the City can achieve its inclusive economic growth and climate action goals.
Climate Resilient Infrastructure & Energy Systems
The City of Ukiah is committed to developing climate-resilient infrastructure and energy systems to withstand extreme weather, reduce emissions, and ensure reliable services. To model the way for the public to emulate, the City can integrate solar power with battery storage in all its critical facilities to improve operational resilience and reliability, especially during power outages. The City-owned and operated electric utility can both procure more renewable energy and identify ways to store intermittent power at scale, which supports Ukiah’s energy security and resilience goals.
Households and businesses can support the City during this transition by taking advantage of available and future incentives for household solar, wind, and battery storage systems.
Pilots & Demonstration Projects
Climate action demands urgent, bold, and relentless effort, but also flexibility as challenges and solutions emerge and evolve over time. For Ukiah, integrating pilot and demonstration projects as a strategy for implementation offers a practical way for the City and the public to test innovative approaches, refine strategies, and identify alternatives before scaling solutions. This pragmatic approach can inform how citywide infrastructure, operations, programs, and policies should be designed while also providing for an opportunity for the public to be educated on the efficacy of climate solutions.
Implementation Themes Continued
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Table 1 summarizes the CAP measures developed in accordance with the community’s priorities and highlights how they align with other initiatives already occurring in Ukiah. For more information regarding the actions needed to implement these measures, see Sections 3-9.
Table 1 CAP Implementation Alignment with City Initiatives Measure/
Action
Number
Goal/Measure City Plan Alignment1
Magnitude
of GHG
Reduction
Potential1
Magnitude
of Cost
Building Energy
Measure BE-1
Procure 77% of electricity from renewable
and zero-carbon sources by 2030 and 100%
renewable and carbon- free no later than 2045
2040 GP HO-1b
CCSP AI-15
CCSP AI-14
CCSP AI-30
High
High (City)
Moderate
(Com)
Measure BE-2 Decarbonize 15% of existing buildings by
2030 and 100% by 2045
2040 GP HO-1d
2040 GP HO-1e
CCSP AI-1
CCSP AI-10
High Moderate
(Com)
Measure BE-3 Decarbonize 95% of new building
construction by 2026
2040 GP HO-1d
2040 GP HO-1e
CCSP AI-1
CCSP AI-10
Moderate Low (Com)
Measure BE-4 Decarbonize 50% of municipal buildings by
2030 and 100% by 2045
2040 GP AG-M
CCSP AI-12
CCSP AI-13
Low Moderate
(City)
Transportation
Measure T-1 Increase the total mode share of active transportation to 15% by 2030, and 30% by 2045 2040 GP LU-A
2040 GP ED-5
2040 GP MO-C
CCSP AI-5
CCSP AI-34
CCSP AI-37
Low High (City)
Measure T-2 Increase total public transportation mode
share to 5% by 2030, and 20% by 2045
2040 GP MO-F
2040 GP MO-J
CCSP AI-36
CCSP AI-38
Low High (City)
Measure T-3 Reduce local VMT from single
passenger vehicles
2040 GP LU-A
2040 GP MO-D
2040 GP MO-E
CCSP AI-30
Low Low (City)
Measure T-4
Achieve zero-emission vehicle adoption rates
of 30% for passenger vehicles and 25% for
commercial vehicles by 2030 and 100% for all
vehicles by 2045
CCSP AI-30 High Moderate
(City)
Measure T-5
By 2030, electrify or otherwise decarbonize 12%
of applicable SORE off- road equipment and
replace 35% of fossil diesel consumption with
renewable diesel in alignment with EO N- 79-20
CCSP AI-30
CCSP AI-10 Low Low (City)
Measure T-6
Decarbonize the municipal fleet in compliance with the California Advanced Clean Fleet Rule and EO N-79-20 off-road requirements
2040 GP AG-M
2040 GP ES-M
CCSP AI-10
Low Moderate
(City)
18
Water Resources
Measure WR-1
Continue to implement wastewater recycling
and water conservation projects and reduce
per capita potable water consumption
2040 GP PI-A
2040 GP SF-W
2040 GP ES-J
2040 GP ES-B
2040 GP ES-K
2040 GP ES-L
CCSP AI-23
CCSP AI-15
Low
Low/
Moderate
(City)
Solid Waste
Measure SW-1
Achieve and maintain SB 1383 requirements
to reduce organic waste sent to landfills by
75% by 2030
2040 GP HO-1e
2040 GP PI-E
CCSP AI-2
CCSP AI-21
Moderate
Moderate
(City) Low
(Com)
Measure SW-2
Achieve SB 1383 procurement requirements
(0.08 tons recovered organic waste per person) by 2030 2040 GP AG-M
2040 GP AG-I Low
Moderate
(City) Low
(Com)
Carbon Sequestration
Measure CS-1
Preserve existing trees and plant at least 200
new trees per year or an equivalent amount of
high-emissions reduction potential land cover
throughout the community, beginning in 2025
and through 2045
2040 GP ES-B
2040 GP ES-A
2040 GP ES-E
2040 GP ES-C
2040 GP ES-F
2040 GP SF-U
CCSP AI-4
Low Low (City)
Low (Com)
Measure CS-2
Pursue opportunities to support the
City’s sustainable economic development
goals with an emphasis on circularity and
creating green jobs within the region
CCSP AI-13
CCSP AI-11
CCSP AI-17
CCSP AI-30
Low Low (City)
Notes:
1. See Appendix F Climate Action Plan City Plans Alignment for more information regarding City Plan Alignment.” The following sections outline, in full technical detail, the data supported GHG inventory, forecast, targets, and reduction measures and actions that will define climate action in the City of Ukiah and as required by CEQA guidelines (see Table 2). The following sections are designed to inform implementation by policy and decision makers, while providing interested parties such as the business community, environmental groups, regulatory bodies, and regional governments with the full, in-depth context for how the City of Ukiah will take action.
Measure/
Action
Number
Goal/Measure City Plan Alignment1
Magnitude
of GHG
Reduction
Potential1
Magnitude
of Cost
19
1 Technical Overview
Technical Overview
1.1 Purpose
This living document serves as an iterative roadmap to help Ukiah achieve GHG emissions reductions in line with state goals and science-based thresholds set by the Intergovernmental Panel on Climate Change (IPCC). The CAP primarily focuses on outlining the Ukiah’s current and projected GHG emissions, while prioritizing and detailing key near-term measures and actions that will have the greatest impact on reducing emissions, safeguarding that they are community-driven, feasible, and equitable.
While the impacts of climate change will be felt by all, certain groups—such as older adults, young children, individuals with pre-existing health conditions, and those with lower socioeconomic status—are particularly vulnerable. Consistent with the values identified in the 2040 General Plan, it is a priority for the City of Ukiah that strategies and measures developed as part of this CAP prioritize equity, benefiting all community members while avoiding disproportionate burdens on those most vulnerable to climate risks.
1.2 CEQA GHG Emissions Analysis Streamlining
This CAP fulfills the requirements of California Environmental Quality Act (CEQA) Guidelines Section 15183.5(b) to be considered a “qualified” GHG reduction plan.18 In compliance with CEQA and CEQA Guidelines, local agencies are required to evaluate the environmental impacts of discretionary projects or plans, including impacts related to GHG emissions associated with the construction and operation of projects or plans. The CEQA Guidelines provide guidance for proposed projects and plans to streamline CEQA GHG emissions analysis by conducting a consistency analysis with a qualified GHG reduction plan.
This CAP and the associated CEQA environmental assessment documentation are consistent with the criteria set forth in CEQA Guidelines Section 15183.5(b) as summarized in Table 2. Therefore, this CAP is considered a qualified GHG reduction plan. If future projects and plans are consistent with this CAP, future CEQA GHG emissions impact analyses can be streamlined according to the City’s direction.
Table 2 CEQA Guidelines Section 15183.5(b) Criteria Addressed in CAP Term Definition
1. Quantify existing and projected GHG emissions within the plan area Chapter 2
2. Establish a reduction target consistent with State targets Chapter 2
3. Identify and analyze sector specific GHG emissions from specific actions or categories of actions anticipated within the geographic area Chapter 2;
Appendix C
4. Specify measures and actions that substantial evidence demonstrates would collectively achieve the specified reduction target Chapters 4, 5, 6, 7, 8;
Appendix D
5. Establish a mechanism to monitor progress and amend the plan if it is not achieving specified emissions levels Chapter 9
6. Adopt in a public process following environmental review See associated CEQA environmental assessment documentation
1.3 Ukiah General Plan EIR GHG Mitigation Requirement
Acknowledging the need for actionable strategies to address climate change, the City of Ukiah is required to develop and implement a community CAP as outlined in the 2040 Ukiah General Plan Environmental Impact Report (EIR) GHG emissions mitigation. The EIR established the necessity for a CAP to identify and implement measures that would enable Ukiah to meet GHG emissions reduction targets for 2030 and 2045, in alignment with State climate goals and the Ukiah climate emergency declaration (Resolution No. 2022-44).
This CAP is intended to serve as a key implementation tool for the 2040 Ukiah General Plan, providing a framework for measurable GHG emissions reduction while addressing local priorities such as economic resilience and community health. The planning process for this CAP has included strategies to achieve consistency with State climate policies, specifically SB 32 and AB 1279, that call for reduction of GHG emissions and carbon neutrality by 2030 and 2045, respectively.
For more details regarding the planning requirements and EIR GHG emissions mitigation measures tied to the CAP, please refer to the 2040 Ukiah General Plan and EIR.
21
2 Current and Projected
GHG Emissions
Current and Projected GHG Emissions
2.1 Ukiah GHG Emissions Inventory Summary
Community GHG inventories measure the GHG emissions generated by residents and businesses operating within the jurisdictional boundaries of a given community, in this case City of Ukiah limits. The process of creating a GHG inventory includes identifying activities that are major sources of GHG emissions and collecting data on those activities for a specific calendar year.
GHG emission factors are used to convert the collected activity data into GHG emissions produced. Inventories measure GHG emissions in units of metric tons of carbon dioxide equivalent, or MT CO2 e.
GHG Inventory Protocols
Emissions estimates were calculated using the International Council for Local Environmental Initiatives (ICLEI) methodologies. Specifically, the United States Community Protocol for Accounting and Reporting Greenhouse Gas Emissions Version 1.2 (Community Protocol) is used for community- wide emission. The Community Protocol is an authoritative guide for best practices in calculating community-scale GHG inventories. The protocol separates a city’s GHG-generating activities into categories known as emissions sectors. Large emissions sectors identified by the Protocol include the transportation sector (such as combustion emissions from cars and other vehicles operating within the city), the building sector (including emissions from electricity and natural gas usage), and the waste sector (capturing emissions from sending solid waste to the landfill).
Activities that cannot be controlled or influenced by City policies are excluded from community inventory. For example, irreducible emissions from vehicles traveling with origins and destinations that are both outside of city limits are excluded because a city haslimited influence on pass-through travel activity.19 Ukiah 2022 Community GHG Inventory
The CAP includes a 2022 inventory of GHG emissions from Ukiah’s community-wide activities. The inventory accounts for sources within Ukiah’s jurisdictional control in alignment with established GHG accounting protocols and state guidance. In 2022, Ukiah’s GHG emissions totaled 132,323 MT CO2
e (see Appendix C).
As shown in Figure 3 and Table 3, transportation emissions represented the largest share of community-wide emissions (70,050 MT CO2
e, or 53% of total emissions). Within the transportation sector, passenger on-road transportation was the largest contributor (44,190 MT CO2 e, 33%), followed by commercial on-road transportation (21,979 MT CO2e, 17%). Building energy use, including electricity and natural gas consumption, was the second-largest source of emissions (58,368 MT CO2 e, 44% of total emissions).
Residential energy use contributed 26,080 MT CO2
e (20%), while nonresidential energy use accounted for 32,288 MT CO2e (24%).
The remaining emissions were attributed to solid waste (3,873 MT CO2 e, 3%) and wastewater treatment (31 MT CO2e, <1%).
On-road
Transportation
50%
Building
Electricity
23%
Building Natural
Gas
21%
Solid Waste
3%
Off-road
Equipment
3%
Wastewater
< 0.1%
Figure 3 Ukiah Greenhouse Gas Emissions by Sector, 2022 23
Table 3 Ukiah 2022 GHG Emissions Inventory Summary
GHG Emissions Sector/Source MT CO2e % of Total Emissions Transportation 70,050 53%
On-Road Transportation - Passenger 44,190 33%
On-Road Transportation - Commercial 21,979 17%
On-Road Transportation - Bus 455 0%
Off Road - Diesel 1,742 1%
Off Road - Gasoline 1,684 1%
Off Road - Natural Gas 0 0%
Electricity 30,436 23%
Residential Electricity 10,265 8%
Nonresidential Electricity1 20,171 15%
Natural Gas 27,932 21%
Residential Natural Gas 15,815 12%
Nonresidential Natural Gas1 12,117 9%
Water Resources 31 < 0.1%
Wastewater 31 0%
Water2 0 0%
Solid Waste 3,873 3%
Solid Waste 3,873 3%
Total
Total Emissions 132,323 100%
Notes: CO2e = carbon dioxide equivalent; MT = metric tons
1. Nonresidential includes emissions from commercial and industrial building electricity consumption
2. Distribution of water to consumers is anticipated to be included under nonresidential electricity consumption, as the City is the sole supplier of water to the community. Thus, emissions associated with distribution are not included to avoid double counting.
2.2 Ukiah GHG Emissions Forecasts Summary
GHG emissions forecasts estimate Ukiah’s future GHG emissions and serve as a tool to track trends and measure progress.
They help Ukiah determine the level of GHG emissions reduction needed to meet future GHG reduction targets. These forecasts, covering the years 2030, 2035, 2040, and 2045, were developed using data from the 2022 inventory.
To contextualize how GHG emissions are expected to change and guide GHG reduction efforts, the City developed two types of forecasts. The first is a business-as-usual (BAU) forecast, which is based on the 2022 inventory and projected changes in population, housing, and job growth. The second is an adjusted forecast, which incorporates the impact of State regulations aimed at reducing GHG emissions across California.
24
Business-as-Usual Forecast
The BAU forecast assumes that emission factors and activity levels remain constant over time, making population and job growth the primary drivers of GHG-emitting activities. This forecast serves as a baseline for comparison, operating under the assumption that there are no advancements in technology, shifts in behavior, or new legislation, while population and job growth follow projected trends.
To develop a GHG emissions forecast, growth metrics (e.g., population, housing, and employment projections) are multiplied by BAU growth indicators, which represent a baseline metric developed from the GHG emissions inventory (Table 4). Appendix C provides additional details on the growth metrics, demographics, and methodologies used to develop the BAU forecast.
Table 4 Growth Metrics for Ukiah BAU GHG Emissions Forecast Growth Metric 2022 2030 2035 2040 2045
Population1 15,929 17,834 19,025 20,216 21,407
Households2 6,589 7,616 8,109 8,601 9,094
Employment3 6,800 9,632 11,402 13,172 14,942
Service Population4 22,729 27,466 30,427 33,388 36,349
Note:
1. Population growth for 2045 provided by GHD was developed based on Department of Finance and Ukiah 2040 General Plan population data. Interim years were linearly interpolated based on reported 2045 population.
2. Household growth was calculated by multiplying GHD population projections by the 2022 Department of Finance average people per household.
3. Employment growth for 2045 provided by GHD was developed based on State of California Employment Development Department and Ukiah 2040 General Plan data. Interim years were linearly interpolated based on reported 2045 employment.
4. Service Population = Population + Employment
This BAU approach enables the City to translate growth projections into GHG emissions estimates by applying the same emissions factors used in the 2022 GHG emissions inventory. This methodology is applied to sectors such as electricity, natural gas, water resources, and solid waste. Table 5 summarizes the BAU forecast for each forecast year.
Table 5 BAU Emissions Forecast (MT CO2e)
GHG Emissions Source 2030 2035 2040 2045
Transportation
On-Road Transportation - Passenger 54,037 59,851 65,452 70,855 On-Road Transportation - Commercial 22,894 24,626 27,090 30,237 On-Road Transportation - Buses 480 496 512 528
Off Road Transportation & Equipment 3,639 3,795 3,944 4,108 Electricity
Residential Electricity 11,866 12,634 13,402 14,170
Nonresidential Electricity 28,572 33,822 39,073 44,323
Natural Gas
Residential Natural Gas 15,815 18,281 19,463 20,646
Nonresidential Natural Gas 12,117 17,163 20,317 23,470
Water Resources
Wastewater 37 41 45 49
Water1 0 0 0 0
Solid Waste
Solid Waste 4,681 5,185 5,690 6,195
Total 161,649 180,231 199,324 218,918
Notes: All values are of the unit metric tons of carbon dioxide equivalent (MT CO2e); Values in this table may not add up to totals due to rounding
1. Distribution of water to consumers is anticipated to be included under nonresidential electricity consumption as the City is the sole supplier of water to the community. Thus, emissions associated with distribution are not included to avoid double counting. 25
Adjusted Forecast
The adjusted forecast refines the BAU forecast to incorporate the impact of state-level legislation, policies, and programs (e.g., SB 100, Title 24 Energy Efficiency Standards, Advanced Clean Truck Rule) expected to reduce GHG emissions. By accounting for the effects of enacted laws, this projection offers a more accurate representation of Ukiah’s future emissions (see Table 6). Comparing the BAU and adjusted forecasts illustrates the anticipated reduction in Ukiah’s GHG emissions resulting from State initiatives.
Numerous regulations and policies at the State level have been put into effect and are anticipated to lower Ukiah’s future emissions. These pieces of legislation are incorporated into the adjusted forecast to provide a more accurate depiction of Ukiah’s future emissions. The pertinent policies and initiatives are outlined below:
• Advanced Clean Cars Program. A comprehensive car emissions control program which regulates smog, soot-causing pollutants, and GHG emissions into a single coordinated package of requirements.20 • Innovative Clean Transit. A regulation focused on long-term goal of full transition of the heavy- duty transportation sector to zero-emission technologies. It requires all public transit agencies to gradually transition to a 100 percent zero-emission bus fleet and encourages them to provide innovative first and last-mile connectivity and improved mobility for transit riders. • Title 24 Building Energy Efficiency Standards. Building standards that regulate new residential and commercial development in California by requiring increased effciency related to space heating and cooling, lighting, and water heating. • California Renewable Portfolio Standard (RPS). Requires investor-owned utilities, publicly owned utilities, electric service providers, and community choice aggregators to increase procurement from renewable energy resources. Adopted in 2018, SB 100 requires electricity providers to increase procurement from eligible renewable energy resources to 60 percent by 2030 and 100 percent by 2045. SB 1020 builds upon SB 100 by advancing the State trajectory to 100 percent clean energy procurement by 2045 by creating clean energy targets of 90 percent by 2035 and 95 percent by 2040.
See Appendix B for more information on these and a suite of other programs and policies that are intended to reduce emissions, including SB 1383 and AB 341, that are not included in the adjusted forecast because they are emphasized in the CAPs GHG reduction measures.
Table 6 Adjusted Forecast (MT CO2e)
GHG Emissions Source 2030 2035 2040 2045
Transportation
On-Road Transportation - Passenger 45,323 46,276 48,323 51,001 On-Road Transportation - Commercial 21,732 21,252 21,738 23,145 On-Road Transportation - Buses 412 347 296 227
Off Road Transportation & Equipment 3,639 3,795 3,944 4,108 Electricity
Residential Electricity 5,963 1,541 796 0
Nonresidential Electricity 14,070 4,017 2,258 0
Natural Gas
Residential Natural Gas 18,108 19,208 20,307 21,407
Nonresidential Natural Gas 17,163 20,317 23,470 26,624
Water Resources
Water1 0 0 0 0
Wastewater1 37 41 45 49
Solid Waste
Solid Waste 4,681 5,185 5,690 6,195
Total 131,128 121,979 126,868 132,758
Note: All values are of the unit metric tons of carbon dioxide equivalent (MT CO2e); Values in this table may not add up to totals due to rounding
1. Distribution of water to consumers is anticipated to be included under nonresidential electricity consumption as the City is the sole supplier of water to the community. Thus, emissions associated with distribution are not included to avoid double counting. 26
Comparing Forecast Scenarios
The BAU forecast for Ukiah projects an increase in GHG emissions above the 2022 GHG emissions inventory from all GHG emissions sources through 2045 based on projected job and population growth. Ukiah’s BAU GHG emissions are projected to increase to 218,918 MT CO2
e by 2045 (see Table 5).
The adjusted forecast projects significant GHG emissions reduction in the electricity sector, nearing zero by 2045 due to stringent renewable energy mandates under SB 100 and SB 1020. Natural gas emissions are projected to rise with housing and employment growth but are partially offset by Title 24 efficiency standards for new construction. Transportation emissions are expected to grow due to increasing VMT and the expiration of State regulations on vehicle emissions and efficiencies by 2030, resulting in slower emissions reduction as 2045 approaches. Wastewater and solid waste emissions are also projected to increase through 2045.21 A detailed breakdown of projected emissions by sector and year can be found in Table 6. Refer to Appendix C for a more detailed discussion related to methodology modeling, and supportive evidence for Ukiah’s GHG forecasts.
2.3 Ukiah GHG Emissions Targets and Gap Summary
State GHG Emissions Targets Context
Over the past two decades, California has implemented a wide range of legislation, policies, and programs to reduce GHG emissions, solidifying the State’s position as a global leader in climate action. Key legislation driving the State’s current climate goals includes SB 32 and AB 1279. These regulations establish State-wide GHG reduction targets for 2030 and 2045 and outline a pathway toward achieving carbon neutrality in California by 2045, as detailed below. See Appendix B for a full list of relevant State-level legislation.
• Senate Bill 32: Requires a State-wide reduction in GHG emissions of 40 percent below 1990 levels by 2030. A respective California Climate Change Scoping Plan update detailing the State’s plan to achieve this reduction was adopted in 2017. • Assembly Bill 1279: Requires California to achieve carbon neutrality no later than 2045, including an 85 percent GHG emissions reduction below 1990 levels. A respective California Climate Change Scoping Plan update detailing the State’s plan to achieve this reduction was adopted in 2022.
Ukiah GHG Emissions Targets
The 2022 California Climate Change Scoping Plan recommends that local agencies establish community-wide GHG reduction goals for local CAPs that will help California achieve the 2030 target and longer-term goal. The Scoping Plan notes that it is appropriate to derive evidence-based targets or goals from local GHG emissions sectors and population projections, consistent with the framework used to develop the Statewide targets. CARB also notes that GHG goals and targets should display a downward trend consistent with State-wide objectives.22
State climate legislation compares emissions reduction targets to a 1990 baseline. Ukiah’s GHG targets were set based on the 2022 Community GHG emissions inventory which was used to back- cast to the 1990 GHG emissions level. This back-cast uses the State-wide change in GHG emissions from 1990 to 2021 for the same emission sectors that exist in Ukiah as a guide for estimating changes in Ukiah during the same period.23 The estimated 1990 GHG emissions were then reduced by 40 percent to set the 2030 target and to zero for the 2045 target. These targets align with the State’s GHG reduction goals for 2030 and 2045, as outlined below:
• Reduce GHG emissions to 40 percent below 1990 levels by 2030 (SB 32 target year) • Make substantial progress towards carbon neutrality24 by 2045 (AB 1279 target year) These targets are further outlined and compared to the BAU and adjusted emissions forecasts from the 2022 baseline year through 2045 in the table below. The emissions “gap” is the difference between the adjusted emissions forecast and Ukiah’s GHG targets. Gaps are presented for each year in the final row of Table 7 and represents the amount of GHG emissions reduction that the community must achieve to meet Ukiah’s targets. Figure 4 provides a graphical representation of the forecasted emissions pathways.
27
Table 7 GHG Reduction Target Pathway (MT CO2e)
GHG Emissions
Pathways 2022 2030 2035 2040 2045
BAU Forecast 132,323 161,649 180,231 199,324 218,918
Adjusted Forecast 132,323 131,128 121,979 126,868 132,758 Emissions Targets1 132,323 96,544 64,363 32,181 0
Emissions “Gap” 0 34,583 57,616 94,686 132,758
Note: All values are of the unit metric tons of carbon dioxide equivalent (MT CO2e)
1. The State carbon neutrality goal established by Assembly Bill 1279 considers carbon neutrality to be at least an 85 percent reduction in GHG emissions with the remaining fraction achieved through removals such as carbon sequestration. However, targets are set on a net-zero pathways to reflect that community-scale strategies will need to be employed to achieve sufficient carbon sequestration by 2045 and achieve carbon neutrality.
Figure 4 GHG Emissions Forecast and Targets Pathway (MT CO2e) 2045 Gap
(132,758) MT CO2e
1990 Base Emissions
160,907 MT CO2e
1990 Base
BAU
Adjusted
2030 Target
96,544 MT CO2e
SB 32 Pathway
0 MT
50,000 MT
100,000 MT
150,000 MT
200,000 MT
250,000 MT
2022 2030 2035 2040 2045
1990 Emissions
Adjusted Forecast
2030 GHG Target
96,544 MT CO2e
Target Pathway
Measures Pathway
0 MT
20,000 MT
40,000 MT
60,000 MT
80,000 MT
100,000 MT
120,000 MT
140,000 MT
160,000 MT
180,000 MT
2022 2030 2035 2040 2045
Metric Tons of Carbon Dioxide (CO2e)
Inventory Year
1990 Emissions
Adjusted Forecast
2030 GHG Target
96,544 MT CO2e
Target Pathway
Measures Pathway
0 MT
20,000 MT
40,000 MT
60,000 MT
80,000 MT
100,000 MT
120,000 MT
140,000 MT
160,000 MT
180,000 MT
2022 2030 2035 2040 2045
Metric Tons of Carbon Dioxide (CO2e)
Inventory Year
28
Meeting the GHG Emissions Targets
While State regulations and programs will contribute to reducing state-wide GHG emissions, Ukiah must implement local GHG reduction measures to take on a fair share of GHG emissions reduction and meet the 2030 emissions target and make significant progress toward the 2045 target. To align with these goals, Ukiah needs to reduce emissions by 34,583 MT CO2 e by 2030 and
132,758 MT CO2
e by 2045.
Local policies and programs referred to as Measures and Actions, are key to achieving GHG reduction. The GHG reduction associated with these measures, as outlined in the CAP, are sufficient to meet the 2030 target set by SB 32 and substantially advance progress toward the 2045 carbon neutrality goal aligned with AB 1279. Further details on measures and actions are provided in Sections 3 through 8. Table 8 summarizes Ukiah’s emissions targets and the reduction expected from implementing the identified measures, showing that the 2030 target will be achieved and significant progress made toward the 2045 goal. Figure 5 illustrates how Ukiah’s measures align with the climate action targets, demonstrating Ukiah’s strong commitment to reducing GHG emissions.
Table 8 Targets and GHG Reduction (MT CO2e)
Target/Forecast 2030 GHG Emissions 2045 GHG Emissions
Adjusted Forecast1 131,128 132,758
GHG Reduction from CAP Measures 35,606 125,726
GHG Emissions after Measure Reduction2 95,522 7,032
Climate Action GHG Targets 96,544 0
Target Anticipated to be Met? Yes Substantial progress demonstrated Note: All values are of the unit metric tons of carbon dioxide equivalent (MT CO2e)
1. Calculated by subtracting Total GHG Reduction from CAP Measures from the Adjusted Forecast emissions.
Figure 5 Measures Emissions Reduction and Ukiah Targets (MT CO2e) 1990 Emissions
Adjusted Forecast
2030 GHG Target
96,544 MT CO2e
Target Pathway
Measures Pathway
0 MT
20,000 MT
40,000 MT
60,000 MT
80,000 MT
100,000 MT
120,000 MT
140,000 MT
160,000 MT
180,000 MT
2022 2030 2035 2040 2045
Metric Tons of Carbon Dioxide (CO2e)
Inventory Year
29
3 GHG Reduction Measures
Framework
GHG Reduction Measures Framework
3.1 Structure of GHG Reduction Measures
As part of the CAP development process, the City led interdepartmental staff interviews, conducted an engagement campaign for the public, and leveraged the expertise of its consultant team to design a comprehensive framework of measures aimed at reducing community-wide GHG emissions and achieving the climate action targets. Each measure is supported by a series of actions that provide measurable GHG emissions reduction backed by substantial evidence. Additionally, the City has established measures and actions to offset irreducible GHG emissions through carbon sequestration, organized under a sector titled “Carbon Sequestration.” The measures and actions are structured according to the following hierarchy:
1. Sectors. Sectors represent the GHG emissions categories where reduction will occur, including Building Energy, Transportation, Solid Waste, Water Resources, and Carbon Sequestration.
2. Measures. Measures outline specific goals (e.g., activity data targets for 2030 and 2045) to reduce GHG emissions within each sector.
3. Actions. Actions define the programs, policies, and other commitments the City will undertake to achieve each measure.
A set of actions is included within each measure, collectively designed to meet the city’s specific measure.
3.2 Type of GHG Reduction Measures
Measures and actions can be either quantitative or supportive, depending on whether they directly result in GHG emissions reduction or support other direct reduction:
• Quantitative. Quantitative measures and actions lead to GHG emissions reduction that can be measured and aggregated, demonstrating how Ukiah will progress toward and achieve the climate action targets. The reduction anticipated from implementation of these measures and actions are backed by substantial evidence, such as peer-reviewed research, that confirms their effectiveness in reducing GHG emissions. • Supportive. Supportive measures and actions play a vital role in the overall success of a CAP by enabling the effective implementation of quantitative measures. While supportive measures may also be quantifiable and supported by evidence, they are not formally quantified due to factors such as minimal GHG reduction impact, indirect emissions benefits, or the risk of doublecounting. As a result, they do not directly contribute to the calculated GHG reduction targets but support specific measure or overall CAP implementation.
31
4 Building Energy Sector Measures32
Building Energy Sector Measures
CAP measures in the building energy sector prioritize increasing procurement of renewable and carbon-free energy sources, as well as decarbonizing buildings. When all-electric buildings are powered by carbon-free electricity, their operational energy footprint is carbon-free.
Renewable Energy and Carbon-Free Electricity
The City of Ukiah owns and operates the community’s electric utility, providing electricity to residents through the City’s Electric Department. Ukiah’s grid mix is currently powered by hydroelectric energy from City of Ukiah owned facilities, complemented by geothermal and natural gas energy provided through the Northern California Power Agency (NCPA). To meet the climate action goals established in the CAP, Ukiah is committed to increasing the share of renewable and carbon-free electricity to 77% by 2030.
Building Electrification
Electrification of buildings offers a cost-effective and equitable way to reduce GHG emissions, lower energy bills, and improve public health. All-electric buildings can be more efficient and may offer long-term savings, especially as natural gas prices are expected to rise.25,26 Furthermore, replacing natural gas appliances, such as stoves, helps reduce harmful indoor pollutants linked to respiratory illnesses.27 Electrification becomes even more beneficial as the electrical grid becomes increasingly renewable and ultimately carbon-free, amplifying the climate benefits of transitioning away from fossil fuels.
In this CAP, decarbonization and electrification of buildings are achieved through setting building energy performance standards and air emissions thresholds. These efforts are supported by incentive programs, expanding microgrid capacity, increasing the local green workforce, and streamlining permitting processes. Together, these measures and actions help promote a smooth and socially just transition to a cleaner, more modern and efficient building stock, driving long-term reduction in emissions and fostering a healthier community.
4.1 Measures and Actions Detail
Measure BE-1: Procure 77% of electricity from renewable and zero-carbon sources by 2030 and 100% renewable and carbon-free no later than 2045.
Table 9 Measure BE-1 Actions
Action ID Action Description
BE-1a Evaluate options for utility-scale battery storage to accommodate future renewable electricity supply to build energy resilience.
BE-1b
Work to increase local renewable energy supply by pursuing funding opportunities to incentivize community adoption of renewable energy solutions such as residential solar, wind, and battery storage.
Prioritize subsidies for disadvantaged and low-income households and small businesses. Target underutilized urban spaces, such as parking lots and rooftops, as an opportunity to develop the city’s solar canopy.
BE-1c
Develop a long-range community-wide electric energy and demand forecast to:
1. Estimate future usage and peak demands due to adoption rates of building and transportation electrification and grid capacity, as well as future annexation and economic development plans.
2. Formalize a pathway (resource-plan) to meet the City’s energy needs and list of potential renewable resources through 2030 and 2045. Long-range planning of generation resources should take into consideration opportunities to implement carbon sequestration and utilization opportunities in alignment with State and City goals.
3. Develop a decarbonization priority list and implementation schedule for all municipal buildings.
4. Pending results of the forecast, the City shall develop and implement renewable energy procurement schedule for 2030 and 2045 and will track progress towards goals.
GHG Emissions Reduction (2030): 10,971 MT CO2
e
GHG Emissions Reduction (2045): 0 MT CO2
e
Co-benefits: Improved Public Health & Safety, Climate Change Resilience Performance Standard: Change in Ukiah electric emissions factor (%) 33
Measure BE-2: Decarbonize 15% of existing buildings by 2030 and 100% by 2045.
Table 10 Measure BE-2 Actions
Action ID Action Description
BE-2a Adopt a zero NOx (nitrogen oxides) threshold by 2026 to require replacement of water heaters and HVAC appliances in residential and commercial buildings upon burnout.
BE-2b
Incentivize energy and water efficiency measures to improve building performance and reduce utility costs.
Reduce energy use in residential and commercial buildings by promoting and incentivizing energy efficient solutions including heat pumps (air-source and geothermal), “cool” building strategies, trees, green roofs, and other nature-based solutions.
BE-2c Outline and prioritize a pathway to carbon-free emergency and back-up power across the City’s critical asset portfolio with an emphasis on developing community-scale microgrids and/or clean energy districts.
BE-2d Expand the local building decarbonization workforce, with targeted supports designed for disadvantaged workers.
BE-2e
Eliminate fossil fuel use in buildings by 2045 by tailoring electrification solutions to different building ownership, systems, and use types. Work with PG&E to develop a strategy for the equitable decommissioning of the local natural gas system by 2045. Incentivize electrification across all building types.
GHG Emissions Reduction (2030): 4,258 MT CO2
e
GHG Emissions Reduction (2045): 27,920 MT CO2
e
Co-benefits: Improved Public Health & Safety, Climate Change Resilience, Jobs Development Performance Standard: Natural gas reduced by existing buildings (therms) Measure BE-3: Decarbonize 95% of new building construction by 2026.
Table 11 Measure BE-3 Actions
Action ID Action Description
BE-3a Adopt a single margin hourly source energy threshold (EDR1) performance standard for new construction by 2026.
BE-3b Incorporate additional climate resilient design requirements as part of any future updates to the City’s building code or zoning code.
BE-3c Continue to remove procedural barriers and establish a more streamlined permitting process for all new construction by 2027.
GHG Emissions Reduction (2030): 2,704 MT CO2
e
GHG Emissions Reduction (2045): 15,608 MT CO2
e
Co-benefits: Improved Public Health & Safety, Climate Change Resilience Performance Standard: Share of new construction electrified (%) Measure BE-4: Decarbonize 50% of municipal buildings by 2030 and 100% by 2045 Table 12 Measure BE-4 Actions
Action ID Action Description
BE-4a Adopt policy that requires the City to decarbonize 50% of municipal buildings and facilities by 2030 and 100% by 2045 while prioritizing critical and public access facilities.
BE-4b Pursue grant funding and rebates to electrify municipal buildings.
GHG Emissions Reduction (2030): Supportive
GHG Emissions Reduction (2045): Supportive
Co-benefits: Improved Public Health & Safety, Climate Change Resilience Performance Standard: Change in municipal natural gas consumption (%) 34
5 Transportation Sector Measures
Transportation Sector Measures
The City of Ukiah is dedicated to fostering a transportation network that enhances health, mobility, and overall quality of life for all community members. By creating a robust, safe, and accessible system, the City aims to empower residents to make more sustainable and healthy transportation choices.
Reducing Vehicle Miles Travelled
The primary strategies for reducing transportation-related GHG emissions focus on decreasing vehicle miles traveled (VMT) and replacing fossil fuel-powered internal combustion engines with zero-emission vehicles (ZEVs). These measures prioritize improving active and public transportation options to reduce VMT first, followed by transitioning the remaining VMT to ZEVs.
Full vehicle decarbonization in Ukiah could theoretically achieve zero emissions in the transportation sector. However, reducing VMT remains critical because it lowers energy demand associated with vehicle production, road construction, and maintenance— activities that carry significant embodied GHG emissions.
Additionally, as the community transitions to ZEV vehicles, investing in infrastructure that supports alternative transportation options beyond single-occupancy vehicles can reduce strain on the electric grid, promoting energy resilience. Beyond GHG reduction, reducing VMT also delivers co- benefits such as alleviating traffic congestion, minimizing space needed for roads and parking, supporting local economic revitalization, and enhancing overall quality of life.
This CAP includes strategies aimed at reducing VMT and promote an interconnected transportation network, such as updating the Ukiah Bicycle and Pedestrian Master Plan to create a connected, accessible network of low-stress bikeways and walkways across neighborhoods. Working with local agencies like Mendocino Council of Governments (MCOG) and Mendocino Transit Authority (MTA), the City will implement a transportation system plan to encourage public transit use and shift travel behavior away from single-occupancy vehicles. Furthermore, the City will promote infill development and increased residential density in the downtown core, transit corridors, and areas suitable for sustainable growth, supporting pedestrian-friendly, mixed-use, and transit-oriented development.
Zero Emission Vehicles
While the City cannot mandate that residents or businesses purchase ZEVs, it is committed to creating the supporting infrastructure and incentives needed to overcome current barriers to passenger and commercial ZEV adoption. This CAP recognizes that while all-electric vehicles are a key component of decarbonizing transportation, they are not the only option. A complete reliance on electric vehicles presents challenges due to limitations in battery technology and energy resilience concerns in areas that experience extended power grid shutdowns. Therefore, this CAP includes a diversified approach to ZEV conversion, incorporating renewable fuels, such as bio-diesel generated from organic and renewable sources, as an alternative. To support this transition, the City will increase the adoption of ZEVs within the municipal fleet in alignment with the State of California’s ZEV goals. Additionally, the City aims to increasingly decarbonize off-road equipment through electrification and procurement of renewable diesel drop-in fuels, further contributing to overall GHG emissions reduction. 36
5.1 Measures and Actions Detail
Measure T-1: Increase the total mode share of active transportation to 15% by 2030, and 30% by 2045.
Table 13 Measure T-1 Actions
Action ID Action Description
T-1a
Update the Ukiah Bicycle and Pedestrian Master Plan (2015) to reflect current conditions and projects28 to outline where new lanes are needed to construct a comprehensive, connected network of safe and accessible (low-stress) bikeways and walkways, on- and off- street, and within and across neighborhoods. Develop and pilot a program that provides community-wide access to bicycles.
T-1b
Establish affordable public transportation options for low-income residents while prioritizing bicycles and other micro-mobility options. Re-explore and expand available rebates with a focus on supporting low- income families and qualified residents.
T-1c
Develop a priority list of active transportation projects for MCOG’s 2023/2024 Regional Transportation Plan and proposed update to the Ukiah Bicycle and Pedestrian Master Plan. Prioritized projects should be selected on level of impact, expansion of inter-jurisdictional connectivity, and access considerations for historically disadvantaged communities. Identify and pursue available resources in order to implement the top 5 priority projects by 2028.
T-1d Further develop safe bike lane transportation corridors by 2027 to be implemented with State and federal funding through available grant programs.
GHG Emissions Reduction (2030): 373 MT CO2
e
GHG Emissions Reduction (2045): 2,164 MT CO2
e
Co-benefits: Improved Public Health & Safety, Sustainable Land Use Planning Performance Standard: Miles of bike and pedestrian lane developed (miles) Measure T-2: Increase total public transportation mode share to 5% by 2030, and 20% by 2045.
Table 14 Measure T-2 Actions
Action ID Action Description
T-2a
Collaborate with Mendocino Council of Governments and Mendocino Transit Authority (MTA) to implement a transportation system plan to shift travel behavior away from single-occupancy vehicles and encourage use of public and multi-modal transportation options. The plan may include the following considerations:
1. Increasing MTA ridership through improved routes and modifying schedules to increase efficiency and align with rider needs.
2. Prioritizing transportation access and improvements in low-income areas, active aging neighborhoods, schools, infill development areas, and at major destinations.
3. Identification of design improvements of seating and shading at bus stops and along active transportation routes.
4. Increasing micro-transit access to improved public transit network facilities to promote last-mile commute access to alternative transportation methods.
5. Developing a local electric trolley or bus system that operates year-round.
T-2b
Identify high-trafficked areas of the City to: eliminate parking minimums, develop parking maximums, and require parking management and transportation demand management plans based on available transportation options, travel patterns, and land use.
T-2c
Collaborate with Mendocino Council of Governments and Mendocino Transit Authority (MTA), Mendocino College, and other key institutional partners to establish free or subsidized local public transit programs that service local residential and commercial areas.
GHG Emissions Reduction (2030): 997 MT CO2
e
GHG Emissions Reduction (2045): 5,319 MT CO2
e
Co-benefits: Sustainable Land Use Planning, Jobs Development Performance Standard: Change in rate of ridership (%)
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