Ukiah City Council
December 17, 2025

POLE REPLACEMENT VARIOUS LOCATION 25 Spec. No. 25-07
J. Non-Waiver. The City’s failure to respond to a claim from the Contractor within the time periods described in this Article or to otherwise meet the time requirements of this Article shall result in the claim being deemed rejected in its entirety.
11-04. Litigation and Forum Selection. Contractor and City stipulate and agree that any litigation relating to the enforcement or interpretation of this contract, arising out of Contractor's performance or relating in any way to the work shall be brought in Mendocino County and that venue will lie in Mendocino County.

Except as otherwise expressly provided by law, the parties waive any objections they might otherwise have to the propriety of jurisdiction or venue in the state courts in Mendocino County and agree that California law shall govern any such litigation.

The duties and obligations imposed by these General Conditions and the rights and remedies available hereunder to the parties hereto and, in particular but without limitation, the warranties, guaranties and obligations imposed upon the Contractor and all of the rights and remedies available to the City thereunder, shall be in addition to and shall not be construed in any way as a limitation of, any rights and remedies available to any or all of them which are otherwise imposed or available by law or contract, by special warranty or guaranty, or by other provisions of the contract documents and the provisions of this paragraph shall be as effective as if repeated specifically in the contract documents in connection with each particular duty, obligation, right and remedy to which they apply. All warranties and guaranties made in the contract document shall survive final payment and termination or completion of this contract. The City disclaims an express or implied warranty that the plans and specifications identify all site conditions that could affect the time or cost to complete the Work. 11-05. Waiver. The Contractor shall strictly comply with all notices and other contract requirements. Waiver by the City of any failure of the Contractor to comply with any term of the contract, including the notice provisions, shall not be deemed a waiver of a subsequent breach.

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POLE REPLACEMENT VARIOUS LOCATION 26 Spec. No. 25-07

TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION
12-01. Location and Scope of Work. All of the work to be performed is within the City of Ukiah and consists of the installation of wood poles, transferring all electric conductors, cables, equipment, streetlights and electric apparatus, transferring all communication cables, removal of pole, transport and disposal. General locations of the work are City of Ukiah various locations
The Contractor should familiarize himself with the local conditions of the project sites. Failure to do so will in no way relieve him of the responsibility for performing any of the work or operations required as a part of this contract. Further information regarding the work or these specifications can be obtained from Mary Horger at (707) 463-6233.
12-02. Arrangement of Technical Specifications. The Technical Specifications are arranged in sections covering the various phases of work as follows:

Section No. Title
12 General Information
13 Construction Details
14 Exclusions from General Conditions
15 Amendments to General Conditions

12-03. Business Licenses. The Contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License prior to the start of any portion of the work. 12-04. Permits. The Contractor shall provide, procure, and pay for all permits required to complete this work. 12-05. Temporary Facilities. All temporary facilities are the responsibility of the Contractor. The removal of said facilities shall be the responsibility of the Contractor. The Contractor shall be responsible for any and all damages to existing facilities which are a result of the work. 12-06. Public Convenience and Safety. The Contractor shall conduct operations so as to cause the least possible obstruction and inconvenience to public traffic. The Contractor shall, at his or her expense, furnish such flag persons and furnish, erect, construct and maintain such fences, barriers, lights, signs, detours, pedestrian walkways, driveway ramps and bridging as may be necessary to give adequate warning to the public that work is in progress and that dangerous conditions exist, to provide access to abutting properties and to permit the flow of pedestrian and vehicular traffic to safely and expeditiously pass the work. 12-07. Maintaining Traffic. Attention is directed to Section 7-1.08, "Public Convenience," 7-1.09, "Public Safety," 7-1.092, "Lane Closure," and 7-1.095, "Flagging Costs," of the California Standard Specifications.

Streets shall be open to through vehicular traffic during non-working hours. All public traffic shall be permitted to pass through the work with as little inconvenience and delay as possible.

Full costs for "Maintaining Traffic", including "Flagging Costs", shall be considered as included in the various items of work and no additional compensation will be made.

12.8. Stream Pollution. The Contractor shall exercise every reasonable precaution to prevent muddying or silting of live streams, and the Contractor's attention is called to the fact that the terms of this contract do not relieve him or her of responsibility for compliance with Sections 5650 and 12015 of the Fish and Game Code or other applicable statutes relating to pollution prevention or abatement. 12-9. Warranties. Unless otherwise indicated, the Contractor shall warrant all materials provided and work performed under this contract for a period of one year from the date of final acceptance. He shall replace promptly and at his own expense any materials and/or workmanship which fail during this warranty period.

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POLE REPLACEMENT VARIOUS LOCATION 27 Spec. No. 25-07
12-10. Utilities. No water, sewer or electrical services will be provided by the owner. It is the Contractor's sole responsibility to arrange such services as necessary.
12-11. Preconstruction Conference. A preconstruction conference will be held before any work will be allowed to commence. This meeting will cover inspection, schedule for work, and among other items, the responsibilities and procedures of each of the interested parties to assure that the project will be completed in accordance with the contract documents.
12-12. Safety Requirements. The Contractor shall comply with all pertinent provisions of the Department of Labor "Safety and Health Regulations for Construction (29 FCS Part 1518, 36 CFR 7340)", with additions or modifications thereto, in effect during construction of this project.

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POLE REPLACEMENT VARIOUS LOCATION 28 Spec. No. 25-07
SECTION 13 - CONSTRUCTION DETAILS
13-01. General. Contractor shall be responsible for furnishing all labor, materials, equipment, tools and incidentals necessary for the installation of wood poles, transferring all electric conductors, cables, equipment, streetlights and electric apparatus, transferring all communication cables, removal of pole, transport and disposal. All work shall be performed within the City limits of Ukiah California, as more specifically in the construction drawings defined in Appendix “A”. Contractor shall perform tasks associated with this project between the hours of 7:00 a.m. and 6:00 p.m.

Monday through Friday.
13-02 Material. The City of Ukiah will provide all materials All material furnished by the City of Ukiah will be stored at the City of Ukiah Corporation Yard located at 1320 Airport Road, Ukiah, California. Upon issuance to the Contractor, the Contractor shall be responsible for materials furnished by the City from the time of receipt until installation and final acceptance by the City.

All Material remaining at completion of the job belongs to the City and is to be transported back to the City's Corporation Yard. The Contractor shall not keep any material that the City provides.

13-03. Existing Utility Lines. Contractor shall exercise care in the removal of all utilities located on each pole.

All conductors, service drops, switches and cutouts shall be reattached to the new pole using new hardware.

Poles that contain phone, cable television or fiber optic utilities or any combination thereof shall be handled in one of the following ways:

1. If the pole is cut and kicked, the communications cables shall be connected to the new pole in a permanent fashion.

2. If the new pole is located beside the old pole, the communications cables shall be connected to the new pole in a permanent fashion.

City of Ukiah personnel shall contact the proper utilities to ensure proper attachment to the new pole.

If the transfer of any utility line requires a customer outage, the Contractor shall notify the customer 48 hours prior to the outage.

All work shall be done in a manner that maintains primary service without interruption and shall be completed using hot sticks or rubber gloves in accordance with NFPA 70 regulations and all OSHA regulations 13-04. Poles.

All pole replacements, removal and re-attachment of utilities shall conform to the National Electric Safety Code (NESC), General Order 95 (GO95) and City of Ukiah Construction Standards.

Contractor shall be responsible for transporting all poles from the City's Corporation Yard to the work site.

Contractor shall avoid damage to the poles while transporting and setting. Poles shall not be dragged on the ground or dropped from trailers. Poles damaged due to careless handling will be required to be replaced and will be the responsibility of Contractor.

Poles shall be set at a depth of 10% of the pole height plus 2 feet.

Poles that have underground dips, or are set in a location that does not permit an additional hole shall be "cut and kicked" whereby the new pole will be placed in the exact location of the removed pole. All poles shall be placed such that underground dips remain in the same pole quadrant as the original pole. Contractor shall be responsible to ensure adequate climbing space in accordance with GO95.

Poles shall be placed in a hole that is large enough to provide free entrance and proper tamping of the backfill.

All poles shall be set and aligned with other poles on the same tangent, with crossarms or insulators perpendicular to the line.

After each pole is set in position and properly aligned, the hole shall be backfilled with the earth removed from the hole. All material shall be thoroughly tamped. Power driven tampers are to be used exclusively. Water or drying material shall be added, if required, for maximum compaction.

At the time of the final inspection, all settlement shall be re-filled and tamped, and the holes shall be left with Draft

POLE REPLACEMENT VARIOUS LOCATION 29 Spec. No. 25-07
earth banked around the pole above the ground level and packed firmly. Additional material shall be removed by the Contractor and the area left clean. The Contractor shall repair, reshape and/or sod at his own expense any areas, slopes or turf that have been damaged by these operations 13-05. Crossarms.

Crossarms shall be placed 8" from the top of the pole with 36" separation between primary arms and 72" separation between primary and secondary arms.
13-06. Marking. Poles which support circuits of greater than 750v shall be marked with high voltage signs attached to the crossarm or pole with nails or staples. High voltage signs shall be placed on the face and back of each crossarm, but not on the inside faces of double arms.

All poles that are within 15' of a paved surface shall be marked with visibility strips. Three strips shall be placed toward oncoming traffic at a height of 36", 48" and 60" above grade. If the pole is exposed to traffic in more than one direction, three strips shall be installed for each direction of exposure. 13-07. Guying. New guys will be placed on all new poles and anchors shall be replaced or dug out as needed.

Guys shall be attached to the new poles in the same manner it was attached on the previous pole, unless circumstances or GO95 requirements dictate that it be placed differently. Any changes in the guying shall be approved by the City's project inspector. Plastic guy markers shall be placed on all guys. Guys shall be attached to poles in a manner which will not interfere with climbing space. Span guy heads and all associated hardware shall be changed out in all cases.

Anchors shall be buried to a depth with no less than 6" and no more than 18" of the shank exposed. The anchor shall be installed against undisturbed earth and located so that the full length of the anchor rod is utilized and is in line with the guy.
13-08. Removal and Disposal of Poles and Hardware.

Contractor shall be responsible for removing all poles and hardware from removed poles. Disposal of all material shall be the responsibility of the Contractor and shall not be disposed of using City facilities.

Any new material provided by the City shall be returned to the City's Corporation Yard. 13-09. Inspections.

The City's project inspector shall inspect all replaced poles after all electric utilities have been re-attached.

Upon final inspection the Contractor shall be responsible for the removal of all temporary structures and the removal of rubbish of all kinds from all structures and from any of the customer's grounds which have been occupied.
13-10. Measurement and Payment. The contract shall be a lump sum price and be compensation in full for all labor, equipment, tools, removal and disposal of all existing poles, insulators and associated hardware, including any and all incidentals thereof.
13-11. Hardware Drawing Index. The following is a list of drawings that contain standard details and shall be followed as referenced in the project drawings:

Crossarm Brace Attachment Detail
Single Crossarm Attachment Hardware Detail
(See Appendix "A")
PRP09-HW1 Crossarm Brace Attachment Detail
PRP09-HW2 Single Crossarm Attachment Hardware Detail
PRP09-HW3 Single Crossarm Centerline Deadend Hardware Detail PRP09-HW4 Single Deadend Crossarm Hardware Detail
PRP09-HW5 Double Crossarm Centerline Deadend Hardware Detail PRP09-HW6 Centerline Double Deadend Hardware Detail
PRP09-HW7 Double Crossarm Double Deadend Hardware Detail (See Appendix "B")
PRP09-S1 Secondary Tangent Detail
PRP09-S2 Secondary Deadend, Single Crossarm
PRP09-S3 Secondary Double Deadend, Double Crossarm
PRP09-A1 Primary Single Crossarm Deadend - Glass
PRP09-A2 Primary Single Crossarm Deadend - Epoxy
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POLE REPLACEMENT VARIOUS LOCATION 30 Spec. No. 25-07
PRP09-A3 Primary Single Deadend, Double Crossarm Detail PRP09-A4 Primary Double Deadend, Double Crossarm Detail PRP09-A5 Primary Tangent Detail
PRP09-G1 Anchor and Guy Detail
PRP09-G2 Sidewalk Guy and Anchor Detail
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POLE REPLACEMENT VARIOUS LOCATION 31 Spec. No. 25-07
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS
14-01. Provisions to be Excluded from General Conditions. The following designated provisions of the General Conditions are hereby determined to be inapplicable to the proposed work and, therefore, are hereby excluded from the terms of the Notice to Bidders, Proposal, Agreement and other contract documents as though entirely omitted from said General Conditions:
(1) Section 6-02. Office at the Site
(2) Section 7-03. Surveys
No other exclusions.

SECTION 15. AMENDMENTS TO GENERAL CONDITIONS
15-01. Sections of General Conditions to be Amended.

The following designated sections of the Special Provisions are hereby amended to read as follows:

No amendments.

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POLE REPLACEMENT VARIOUS LOCATION 32 Spec. No. 25-07

BID SUBMITTAL CHECKLIST
The following is a checklist to assist you in your submission of your bid documents. Please make sure you include the following when submitting your bid documents to reduce the risk of having your bid rejected:

Did you include?...
o Proposal (Page ___)
 Unit prices filled out clearly.
 Extended prices filled out clearly and calculated correctly  Total bid amount filled out clearly and calculated correctly  Sign the proposal, and provide complete information
 CLSB No. and expiration date
 Department of Industrial Relations Public Works Contractor Registration Number o Fair Employment Practices Certification (Page ___)
 Filled out completely per instruction
o Worker’s Compensation Certificate (Page ____)
 Filled out completely per instruction
o Certification of Non-Discrimination in Employment (Page ___)  Filled out completely per instruction
o List of Proposed Subcontractors (Page _____)
 Filled out completely per instruction
o Statement of Experience (Page ____)
o Signature of Bidder (Page _____)
 Filled out completely per instruction
 Authorized signature provided
o Bidder’s Bond (Page _____)
 Filled out completely per instruction
o Non-Collusion Affidavit (Page _____)
Filled out completely per instruction
 Notarized
o Addenda Issued
 Check the City website for any addenda issued: www.cityofukiah.com/purchasing Please note that actual acknowledgment of addenda is not required to submit with your bid. Refer to Section 1-Draft11 and 3-07 of the General Conditions.

POLE REPLACEMENT VARIOUS LOCATION 33 Spec. No. 25-07

CITY OF UKIAH

MENDOCINO COUNTY, CALIFORNIA

PROPOSAL
FOR

POLE REPLACEMENT VARIOUS LOCATIONS
Specification No. 25-07
The undersigned, as bidder,
declares that he or she has examined thoroughly all of the contract documents herein contained, that this proposal is made without collusion with any other person, firm or corporation and that all laws and ordinances relating to the interest of public officers in this contract have been complied with in every respect.

AND he or she proposes and agrees, if this proposal is accepted, 1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the copy of the agreement herein contained
a) to provide all necessary machinery, tools, apparatus and other means of construction; b) to furnish all materials;
c) to provide all superintendence, overhead expenses and all labor and expenses of whatever nature necessary to complete the job in conformity with the specifications and drawings and other contract provisions herein or reasonably implied hereby or as necessary to complete the work in the manner and within the time named herein and according to the requirements and to the reasonable satisfaction of the City Engineer; d) to pay all charges of freight transportation and hauling; 2) that he or she indemnifies the City against any loss or damage arising from any act of the undersigned as Contractor; and
3) that he or she will accept as full payment therefor the following sums:

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POLE REPLACEMENT VARIOUS LOCATION 34 Spec. No. 25-07

BIDDING SCHEDULE
In the case of any discrepancy between the unit price and the total set forth for the item, the unit price shall prevail; provided, however, that if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any reason, or is omitted, or in the case of lump sum items, is not the same amount as the entry in the “Total” column, then the amount set forth in the “Total” column for the item shall prevail in accordance with the following:

1. As to lump sum items, the amount set forth in the “Total” column shall be the unit price;

2. As to unit basis items, the amount set forth in the “Total” column shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price.

The Total Base Bid shall be the sum of the items in the “Total” column. In case of discrepancy between the sum of the items in the “Total” column and the amount entered as Total Base Bid, the sum of the “Total” column items shall prevail. The bid comparison will be based on the sum of the items in the “total” column for each bidder.

The Unit prices for the various Construction Items below include all costs associated with the General Conditions, Special Provisions, Requirements of the Construction Contract, and represent the total, complete, in-place cost for each specific Construction Item in accordance with the Construction Documents, including all elements, work components, accessories, and connections, shown in applicable details or required to yield a complete, sound and functional component or system appropriate for its intended function, whether or not such is specifically described or listed in any description of measurement or payment. The total amount of the Construction items below shall represent the total and complete cost of the fully functional Project. All work not specifically listed below be required to complete the work of the various construction items and the cost of such shall be considered as included throughout the various unit prices indicated.

Lowest bid will be based on the lowest Base Bid.

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POLE REPLACEMENT VARIOUS LOCATION 35 Spec. No. 25-07
NAME OF BIDDER:

SPEC #: 25-07
PROJECT NAME: POLE REPLACEMENT VARIOUS LOCATIONS
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POLE REPLACEMENT VARIOUS LOCATION 36 Spec. No. 25-07
ITEM
#

DESCRIPTION UNIT OF

MEASURE

QUANTITY UNIT PRICE TOTAL
1 POLE 04STATN02 SET 55'/H1, IN PLACE

PER UEUD CONSTRUCTION
STANDARDS: 265 1232, 225 0107,

TRANSFER ALL COMMUNICATION CABLE

PER CONSTRUCTION DRAWINGS,

REMOVE AND DISPOSE OF POLE
LS 1 $__________ $__________________
2 POLE 04STATN03 SET 50'/HI. ADJACENT
(S), PER UEUD CONSTRUCCTION
STANDARDS: 234 0112, 240 0300, 222
1336, TRANSFER ALL COMMUNICATION

CABLE PER CONSTRUCTION DRAWINGS,

REMOVE AND DISPOSE OF POLE
LS 1 $__________ $__________________
3 POLE 04STATN15 SET 50/H1 IN PLACE

PER UEUD CONSTRUCTION
STANDARDS: 240 0312, 231 0414, 222
1326, 225 0107, TRANSFER ALL

COMMUNICATION CABLE PER

CONSTRUCTION DRAWINGS, REMOVE

AND DISPOSE OF POLE
LS 1 $__________ $__________________
4 POLE 06OAKSN10 SET 45'/H1 (WEST)

PER UEUD CONSTRUCTION
STANDARDS: 234 0112, 222 1343, 258
0919, TRANSFER ALL COMMUNICATION

CABLE PER CONSTRUCTION DRAWINGS,

REMOVE AND DISPOSE OF POLE
LS 1 $__________ $__________________
5 POLE 06STATN19 SET 55'/H1 SET IN

PLACE PER UEUD CONSTRUCTION
STANDARDS: 234 0140, 258 0919, 222
1336, 225 0107, 225 0105, 222 1336,

TRANSFER ALL COMMUNICATION CABLE

PER CONSTRUCTION DRAWINGS,

REMOVE AND DISPOSE OF POLE
LS 1 $__________ $__________________
6 POLE 06LOWGP01 SET 55'/H1 SET IN

PLACE PER UEUD CONSTRUCTION
STANDARDS: 234 0140,234 0112, 222
1326, 225 0107, 222 1336 (2), 222 1326

TRANSFER ALL COMMUNICATION CABLE

PER CONSTRUCTION DRAWINGS,

REMOVE AND DISPOSE OF POLE
LS 1 $__________ $__________________
7 POLE 06OAKSN06 SET 55'/H1 SET IN

PLACE PER UEUD CONSTRUCTION
STANDARDS: 234 0112, 258 0919,

TRANSFER ALL COMMUNICATION CABLE

PER CONSTRUCTION DRAWINGS,

REMOVE AND DISPOSE OF POLE
Draft
LS 1 $__________ $__________________

POLE REPLACEMENT VARIOUS LOCATION 37 Spec. No. 25-07
8 POLE 09OAKSN01 SET 50'/1 SET IN

PLACE PER UEUD CONSTRUCTION
STANDARDS: 240 0312, 222 1326, 222
1336 (2), TRANSFER ALL

COMMUNICATION CABLE PER

CONSTRUCTION DRAWINGS, REMOVE

AND DISPOSE OF POLE
LS 1 $__________ $__________________
9 POLE 09OAKSN11 SET 50'/1 IN PLACE

PER HEUD CONSTRUCTION
STANDARDS: 234 0140, 231 0416, 222
136(EAST), 222 1336 (NORTH), 222 1336
(SOUTH), 225 0105, 222 1336 (EAST)

TRANSFER ALL COMMUNICATION CABLE

PER CONSTRUCTION DRAWINGS,

REMOVE AND DISPOSE OF POLE
LS 1 $__________ $__________________
10 POLE 17STATS27 SET 55'/1 SET IN

PLACE PER UEUD CONSTRUCTION
STANDARDS: 234 0140, 267 1403, 222
1343, TRANSFER ALL COMMUNICATION

CABLE PER CONSTRUCTION DRAWINGS,

REMOVE AND DISPOSE OF POLE
LS 1 $__________ $__________________
11 POLE 17THMAS02 SET 55'/H1 SET IN

PLACE PER UEUD CONSTRUCTION
STANDARDS: 240 0312, 258 0919, 225
0109, 222 1336. TRANSFER ALL

COMMUNICATION CABLE PER

CONSTRUCTION DRAWINGS, REMOVE

AND DISPOSE OF POLE
LS 1 $__________ $__________________
12 POLE 17LORRA10 SET 55'/1 SET IN

PLACE PER UEUD CONSTRUCTION
STANDARDS: 234 0140, 280 0801, 222
1326, 225 0107 (2). TRANSFER ALL

COMMUNICATION CABLE PER

CONSTRUCTION DRAWINGS, REMOVE

AND DISPOSE OF POLE
LS 1 $__________ $__________________
13 POLE 19TLMGF06 SET 55'/1 ADJACENT

TO POLE SOUTH, PER UEUD
CONSTRUCTION STANDARDS: 234 0140,
249 0601, 225 0107. TRANSFER ALL

COMMUNICATION CABLE PER

CONSTRUCTION DRAWINGS, REMOVE

AND DISPOSE OF POLE
LS 1 $__________ $__________________
14 POLE 20TLMGRO3 SET 55'/1 SET IN

PLACE PER UEUD CONSTRUCTION
STANDARDS: 234 0140, 234 0112, 258
0919, 225 0107, 222 1336. TRANSFER ALL

COMMUNICATION CABLE PER

CONSTRUCTION DRAWINGS, REMOVE

AND DISPOSE OF POLE
Draft
LS 1 $__________ $__________________

POLE REPLACEMENT VARIOUS LOCATION 38 Spec. No. 25-07
15 POLE 20HSTRD04 SET 45'/1 SET IN

PLACE PER UEUD CONSTRUCTION
STANDARDS: 234 0140, 265 1232, 225
0105, 222 1336, 222 1326. TRANSFER ALL

COMMUNICATION CABLE PER

CONSTRUCTION DRAWINGS, REMOVE

AND DISPOSE OF POLE
LS 1 $__________ $__________________
16 POLE 22STATS03 SET 50'/H1 SET IN

PLACE PER UEUD CONSTRUCTION
STANDARDS: 243 0462, 222 1326, 225
0107. TRANSFER ALL COMMUNICATION

CABLE PER CONSTRUCTION DRAWINGS,

REMOVE AND DISPOSE OF POLE
LS 1 $__________ $__________________
17 REMOVE AND REPLACE ASPHALT
CONCRETE SF 40 $__________ $__________________
18 SIDEWALK REMOVAL AND
REPLACEMENT SF 192 $__________ $__________________
19 LANDSCAPE REMOVAL AND
REPLACEMENT - VARIOUS LOCATIONS LS 1 $__________ $__________________ 20 MOBILIZATION LS 1 $__________ $__________________
21 DEMOBILIZATION LS 1 $__________ $__________________
22 TRAFFIC CONTROL LS 1 $__________ $__________________ TOTAL BID ==>> $__________________
We, the undersigned, acknowledge that the City Council has reserved the right to reject any or all bids and to determine which proposal is, in its opinion, the lowest responsive bid from a responsible bidder and that which it deems in the best interest of the City to accept. We, the undersigned, further agree, if this proposal shall be accepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within fifteen (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore, this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal guaranty accompanying this proposal shall be returned to the undersigned.

Witness our hands this day of ___________________, 20____.

Licensed in accordance with an act providing for the registration of California Contractors License No. ___________, expiration date _____________.

THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER PENALTY OF PERJURY.

Department of Industrial Relations Public Works Contractor Registration Number:_____________________ Draft

POLE REPLACEMENT VARIOUS LOCATION 39 Spec. No. 25-07
Signature of bidder or bidders, with business name, address, phone number and fax number:
_________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and addresses of the President, Secretary, Treasurer.
_________________________________________________________________ _________________________________________________________________ _________________________________________________________________ Draft

POLE REPLACEMENT VARIOUS LOCATION 40 Spec. No. 25-07

FAIR EMPLOYMENT PRACTICES CERTIFICATION
TO:_____________________________________________________________ ________________________________________________________________ The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the Special Provisions contained herein.

POLE REPLACEMENT VARIOUS LOCATIONS
________________________________________________________________ (Signature of Bidder)
Business Mailing Address:
_________________________________________________
_________________________________________________
_________________________________________________
Business Location:
_________________________________________________
_________________________________________________
(The bidder shall execute the certification of this page prior to submitting his or her proposal.) Draft

POLE REPLACEMENT VARIOUS LOCATION 41 Spec. No. 25-07

WORKER'S COMPENSATION CERTIFICATE
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and I will comply with such provisions before commencing the performance of the work of this contract.

Witness my hand this________ day of _______________, 200____ Signature of Bidder, with Business Address:
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
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POLE REPLACEMENT VARIOUS LOCATION 42 Spec. No. 25-07

CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT
The bidder represents that he or she has/has not, participated in a previous contract or subcontract subject to either the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he or she has/has not, filed all required compliance reports; and that representations indicating submission of required compliance prior to subcontract awards.

Signature and address of Bidder:
__________________________________________________ Date_____________ __________________________________________________
__________________________________________________
__________________________________________________
(This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.)
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POLE REPLACEMENT VARIOUS LOCATION 43 Spec. No. 25-07

LIST OF PROPOSED SUBCONTRACTORS
In compliance with the provisions of Sections 4100-4108 of the California Public Contract Code and any amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each subcontractor who will perform work or labor or render service in or about the construction site or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications in an amount in excess of one-half of 1 percent of the total bid and (b) the California Contractor License Number for each subcontractor, and (c) the portion of the work to be done by each subcontractor.(See General Conditions Section 1-09.) Include with the name of each sub-contractor their Department of Industrial Relations Public Works Contractor Registration Number.

SUBCONTRACTO
R NAME

SUBCONTRACTO

R LICENSE
NUMBER

SUBCONTRACTO
R DIR

REGISTRATION
NUMBER

SUBCONTRACTO

R BUSINESS

ADDRESS

DESCRIPTIO

N OF WORK
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POLE REPLACEMENT VARIOUS LOCATION 44 Spec. No. 25-07

STATEMENT OF EXPERIENCE OF BIDDER
The bidder is required to state below what work of similar magnitude or character he or she has done and to give references that will enable the City Council to judge of his or her experience, skill and business standing and his or her ability to conduct work as completely and rapidly as required under the terms of the contract. ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ Draft

POLE REPLACEMENT VARIOUS LOCATION 45 Spec. No. 25-07

SIGNATURE(S) OF BIDDER
Accompanying this proposal is ___________________________________ (insert the words "cash ($)", "cashier's check" or "bidder's bond", as the case may be) in an amount equal to at least 10 percent of the bid.

The names of all persons interested in the foregoing proposal as principals are as follows:

IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation and also the names of the president, secretary, treasurer and manager thereof. If a co-partnership, provide the true name of firm and also the names of all individual co-partners composing the firm. If bidder or other interested person is an individual, provide the first and last names in full. _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ Licensed in accordance with an act providing for the registration of Contractors:

License No. ______________________________, License Expiration Date .

Signature(s) of Bidder: ______________________________________________ ______________________________________________
______________________________________________
NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is a co-partnership, the true name of the firm shall be set forth above together with the signature of the partner or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney must be on file with the Department prior to opening bids or submitted with the bid; otherwise, the bid will be disregarded as irregular and unauthorized.

Business address: ___________________________________________________ ___________________________________________________
Place of residence: ___________________________________________________ ___________________________________________________
Dated: Draft __________________

POLE REPLACEMENT VARIOUS LOCATION 46 Spec. No. 25-07

CITY OF UKIAH
Mendocino County, California

BIDDER'S BOND

KNOW ALL MEN BY THESE PRESENTS,
That we, ______________________________________________________________ ________________________________________________________________, as PRINCIPAL and ________________________________________________________________ ________________________________________________________________, as SURETY, are held and firmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF THE BID of the Principal above named, submitted by said Principal to the City of Ukiah, as the case may be, for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made, to the City Clerk to which said bid was submitted, we bind ourselves, our heirs, executors, administrators and successors jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder exceed the sum of $____________________

THE CONDITION OF THIS OBLIGATION IS SUCH,
That whereas the Principal has submitted the above mentioned bid to the City of Ukiah, as aforesaid, for certain construction specifically described as follows, for which bids are to be opened at the Office of the City Clerk, Ukiah Civic Center, Ukiah, California, on <<DATE OF BID OPENING>> for POLE REPLACEMENT VARIOUS LOCATIONS.

NOW, THEREFORE, If the aforesaid Principal is awarded the contract and, within the time and manner required under the specifications, after the prescribed forms are presented to him or her for signatures, enters into a written contract, in the prescribed form, in accordance with the bid and files two bonds with the City of Ukiah, one to guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue.

IN WITNESS WHEREOF, we have hereunto set our hands and seals on this ______ day of ________________, A.D. 20_____.
__________________________________________________(Seal) __________________________________________________(Seal) __________________________________________________(Seal) Principal
__________________________________________________(Seal) __________________________________________________(Seal) __________________________________________________(Seal) Surety
Address: __________________________________________________________ __________________________________________________________ __________________________________________________________ Draft

POLE REPLACEMENT VARIOUS LOCATION 47 Spec. No. 25-07

NON-COLLUSION AFFIDAVIT
Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid.

To City Council, City of Ukiah:

The undersigned in submitting a bid for performing POLE REPLACEMENT VARIOUS LOCATIONS by contract, being duly sworn, deposes and says:
that he or she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract.
__________________________________________________
__________________________________________________
__________________________________________________
Signature(s) of Bidder
Business Address:__________________________________________________ __________________________________________________
__________________________________________________
Place of Residence:__________________________________________________ __________________________________________________
__________________________________________________

NOTARIZATION
Subscribed and sworn to before me this ______ day of _________, 20____. __________________________________________________
Notary Public in and for the County of______________________________, State of California.

My Commission Expires ________________________, 20 ____.

Draft

POLE REPLACEMENT VARIOUS LOCATION 48 Spec. No. 25-07

CITY OF UKIAH
Mendocino County, California

AGREEMENT
FOR

POLE REPLACEMENT VARIOUS LOCATIONS
Specification No. 25-07
THIS AGREEMENT, made this ______ day of ___________________, 20____, by and between the City of Ukiah, Mendocino County, California, hereinafter called the City and _______________________ hereinafter called the Contractor,
WITNESSETH:

WHEREAS, the City has caused to be prepared in accordance with law, specifications, drawings and other contract documents for the work herein described and shown and has approved and adopted these contract documents, specifications and drawings and has caused to be published in the manner and for the time required by law a notice to bidders inviting sealed proposals for doing the work in accordance with the terms of this contract and
WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal accompanied by a proposal guaranty in an amount of not less than 10 percent of the bid price for the construction of the proposed work in accordance with the terms of this contract and WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the proposals submitted and as a result has determined and declared the Contractor to be the lowest and best regular responsible bidder for the work and for the sums named in the proposal, NOW, THEREFORE, THIS AGREEMENT WITNESSETH:

Article 1. Work to be Done and Contract Days Allowed.

That the Contractor shall provide all necessary machinery, tools, apparatus and other means of construction; shall furnish all materials, superintendence, overhead, expenses, all labor and expenses of whatever nature necessary for completion of the work in conformity with the Special Provisions and other contract documents hereto attached and according to such instructions as may be given by the Engineer. The Contractor shall complete the work within <<NUMBER OF DAYS IN WORDS>> (<<NUMBER OF DAYS IN FIGURES>>) calendar days. Contract days shall be counted starting with the 10th day following receipt of notice that the contract has been executed by the City. Contractor, at his or her option, may begin work prior to start of counting contract days, however, in no event shall the Contractor start work without giving notification to the Engineer at least 72 hours prior to the start of work, without obtaining an encroachment permit from the City, or without having submitted certificates of insurance that have been Draft
accepted and approved by the Engineer

POLE REPLACEMENT VARIOUS LOCATION 49 Spec. No. 25-07
Article II. Contract Prices.

That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full compensation for all material and appliances necessary to the work, for all labor and use of tools and other implements necessary to execute the work contemplated in this contract; for all loss or damage arising out of the nature of the work or from the action of the elements, or from any unforeseen obstructions or difficulties which may be encountered in the prosecution of the work; for all risks of every description connected therewith; for all expenses of the work, as herein specified; for all liability and other insurance, for all overhead and other expenses incident to the work; all according to the Contract Drawings, the Special Provisions, the Details, the instructions and the requirements of the City.

Article III. Labor Discrimination.

Attention is directed to Section 1735 of the Labor Code, which reads as follows:
"No discrimination shall be made in the employment of persons upon public works because of the race, color, national origin or ancestry, or religion of such persons and every contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter." In connection with the performance of work under this contract, the Contractor agrees as follows:
(a) The Contractor will not willfully discriminate against any employee or an applicant for employment because of race, color, religion, ancestry, or national origin. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, ancestry, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the awarding authority setting forth the provisions of this Fair Employment Practice section. (b) The Contractor will send to each labor union or representative of workers with which he or she has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the awarding authority, advising the said labor union or worker's representative of the Contractor's commitments under this section, to employees and applicants for employment. (c) The Contractor will permit access to his or her records of employment, employment advertisements, application forms and other pertinent data and records by the Fair Employment Practices Commission, City of Ukiah or any other appropriate agency of the State of California designated by the awarding authority, for the purposes of investigation to ascertain compliance with the Fair Employment Practices section of this contract. (d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair Employment Practices Act shall be regarded by the awarding authority as a basis for determining the Contractor to be not a "responsible bidder" as to future contracts for which such Contractor may submit bids, for revoking the Contractor's pre-qualification rating, if any and for refusing to establish, reestablish or renew a pre-qualification rating for the Contractor.

The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment Practices Act to have occurred upon that it has investigated and determined that the Contractor Draft

POLE REPLACEMENT VARIOUS LOCATION 50 Spec. No. 25-07
has violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426 or obtained an injunction under Labor Code Section 1429.

Upon receipt of such written notice from the Fair Employment Practices Commission, the City shall notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority within a stated period that the violation has been corrected, his or her pre-qualification rating will be revoked at the expiration of such period. (e) The Contractor agrees that should the City determine that the Contractor has not complied with the Fair Employment Practices section of this Contract, then pursuant to Labor Code Section 1735 and 1775 the Contractor shall, as a penalty to the City, forfeit for each calendar day or portion thereof, for each person who was denied employment as a result of such non-compliance, the penalties provided in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the Contractor. The City may deduct any such damages from any monies due the Contractor. (f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of fashion so as to prevent the City or the State of California from pursuing any other remedies that may be available at law.
(g) Prior to awarding the Contract, the Contractor shall certify to the awarding authority that he or she has or will meet the following standards for affirmative compliance, which shall be evaluated in each case by the awarding authority:
(1) The Contractor shall provide evidence, as required by the City that he or she has notified all supervisors, foremen and other personnel officers in writing of the content of the anti-discrimination clause and their responsibilities under it.
(2) The Contractor shall provide evidence, as required by the City, that he or she has notified all sources of employees’ referrals (including unions, employment agencies, advertisements, Department of Employment) of the content of the anti-discrimination clause. (3) The Contractor shall file a basic compliance report, as required by the City. Willfully false statements made in such reports shall be punishable as provided by law. The compliance report shall also spell out the sources of the work force and who has the responsibility for determining whom to hire, or whether or not to hire.
(4) Personally, or through his or her representatives, the Contractor shall, through negotiations with the unions with whom he or she has agreements, attempt to develop an agreement which will:
a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training. b. Otherwise implement an affirmative anti-discrimination program in terms of the unions' specific areas of skill and geography to the end that qualified minority workers will be available and given and equal opportunity for employment.
(5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals, firms or organizations during the period of its pre-qualification. (h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier subcontract so that such provisions will be binding upon each such subcontractor. (i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of submitting the bid.

Draft

POLE REPLACEMENT VARIOUS LOCATION 51 Spec. No. 25-07
Article IV. Parts of the Contract.

That the complete contract consists of the following documents, all of which shall be considered a part of this agreement.

1. Notice to Bidders

2. Wage Rates

3. General Conditions

4. Technical Specifications

5. Proposal

6. Fair Employment Practices Certification

7. Agreement

8. Contract Bonds

9. Contract Drawings and Construction Details

10. Standard Drawings

11. Indemnification Agreement
IN WITNESS WHEREOF, this contract being executed in duplicate and the parties having caused their names to be signed by authority of their duly authorized office this _____ day of _____________, 20____.

CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
By: ______________________________________________________________

CITY MANAGER, CITY OF UKIAH
Attest: ______________________________________________________________

CITY CLERK, CITY OF UKIAH
By: ______________________________________________________________

CONTRACTOR
Attest: ______________________________________________________________ Title: ______________________________________________________________ The foregoing contract is approved as to form and legality this ______ day of ______________, 20 ____. __________________________________________________

CITY ATTORNEY, CITY OF UKIAH
Draft

POLE REPLACEMENT VARIOUS LOCATION 52 Spec. No. 25-07

INDEMNIFICATION AGREEMENT
This Indemnification Agreement is made and entered in Ukiah, California, on _________________, 20____, by and between the City of Ukiah (Ukiah) and ______________________________________ (Contractor).

Contractor is
_________________________________________________________________________________ ___________________________________________ for Ukiah.

As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect Ukiah from damage or damage claims which arise from its performance of the work.

Accordingly, Contractor agrees as follows:

1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees from and against any claim, loss, or damage, including the legal and other costs of defending against any claim of damage or loss which arises out of the Contractor’s negligent or wrongful performance under the work order attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other wrongful conduct of Ukiah or its officers, agents and employees.

CONTRACTOR
BY: _______________________________________________
TITLE: _______________________________________________ Draft

POLE REPLACEMENT VARIOUS LOCATION 53 Spec. No. 25-07

CITY OF UKIAH
Mendocino County, California

PERFORMANCE BOND
BOND No._____________________
KNOW ALL PERSONS BY THESE PREESNTS:

THAT WHEREAS, the City of Ukiah, organized and operating under the laws of the State of California, (hereinafter referred to as the “City”) has awarded to ______________________________, (hereinafter referred to as the “Contractor”) an agreement for Contract No. _______________ (hereinafter referred to as the “Project”).

WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract for the Project dated _______________________, (hereinafter referred to, together with all attachments and exhibits thereto, as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by the Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents.

NOW, THEREFORE, we, __________________________, the undersigned Contractor and _________________________, as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held firmly bound until the City in the sum of ______________________________ ($_________________), for which amount well and truly to be made, we bind ourselves, our heirs ,executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations; and shall indemnify and save harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorneys’ fees, incurred by the City in enforcing such obligation.

As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by the City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract Documents, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15.

Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
i. Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
Draft

POLE REPLACEMENT VARIOUS LOCATION 54 Spec. No. 25-07
ii. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. iii. Permit the City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs by the City pursuant to the Contract Documents.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.

Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Draft

POLE REPLACEMENT VARIOUS LOCATION 55 Spec. No. 25-07
IN WITNESS WHEREOF, we have hereunto set our hands and seals this ____ day of ___________________, 2022.
(Corporate Seal) ________________________________
Contractor/Principal
By______________________________

Title_____________________________
(Corporate Seal) _________________________________
Surety
By_______________________________
Attorney-in-Fact
(Attach Attorney-in Fact Certificate) Title______________________________ The rate of premium on this bond is __________________ per thousand. The total amount of premium charges is $_________________________.
(The above must be filled in by corporate attorney.)
THIS IS A REQUIRED FORM.

Any claims under this bond may be addressed to:
(Name and Address of Surety) ________________________________ ________________________________
________________________________
(Name and Address of Agent or ________________________________ Representative for service of process in ________________________________ California, if different from above) ________________________________ (Telephone number of Surety and Agent _______________________________ or Representative for service of process in California) Draft

POLE REPLACEMENT VARIOUS LOCATION 56 Spec. No. 25-07

CITY OF UKIAH
Mendocino County, California

PAYMENT BOND
BOND No. ____________________
KNOW ALL PERSONS BY THESE PRESENTS:

WHEREAS, the City of Ukiah (“City”) has awarded to _______________________ (“Contractor/Principal”) a contract (City Agreement No. _____________, dated _________________, ___________, referred to as the “Agreement”) for the work described as _______________________. The Agreement is incorporated by this reference into this Payment Bond (“Bond”); and
WHEREAS, Contractor/Principal is required to furnish a bond in connection with the Agreement and pursuant to California Civil Code section 9550;
NOW, THEREFORE, we ____________________________________________, the undersigned Contractor/Principal, and _____________________ (“Surety”), a corporation organized and existing under the laws of the State of _____________________, and duly authorized to transact business under the laws of the State of California, as Surety, are held firmly bound until the City, and to any and all persons, companies, or corporations entitled by law to file stop payment notices under California Civil Code Section 9100, or any person, company, or corporation entitled to make a claim on this bond, in the sum of $_________________________, for which payment will and truly be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if Contractor/Principal, its heirs, executors, administrators, successors, or assigns, or subcontractor, shall fail to pay any person or persons named in Civil Code section 9100; or fail to pay for any materials, provisions, or other supplies, used in, upon, for , or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Code, with respect to work or labor thereon of any kind; or shall fail to deduct, withhold, and pay over to the Employment Development Department, any amounts required to be deducted, withheld, and paid over by Unemployment Insurance Code Section 13020 with respect to work and labor thereon of any kind, then Surety will pay for the same, in an amount not exceeding the amount herein above set forth, and in the event suit is brought upon this bond, also will pay such reasonable attorneys’ fees as shall be fixed by the court, awarded and taxed as provided in California Civil Code Section 9550, et seq.

It is further stipulated and agreed that the Surety of this bond shall not be exonerated or released from the obligation of the bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, or specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described; or pertaining or relating to the furnishing of labor, materials, or equipment therefor; nor by any change or modification of any terms of payment or extension of time for payment pertaining or relating to any scheme or work of improvement herein above described; nor by any rescissions or attempted rescission of the contract, agreement or bond; nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond; nor by any fraud practiced by any person other than the claimant seeking to recover on the bond; and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is give; and under no circumstances shall the Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the Owner and Contractor/Principal or on the part of any oblige named in such bond; that the sole condition of recovery shall be that the claimant is a person described in California Civil Code section 9100, and who has not been paid the full amount of his or her claim; and that the Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned, including but not limited to the provisions of section 2819 and 2845 of the California Civil Code.

Draft

POLE REPLACEMENT VARIOUS LOCATION 57 Spec. No. 25-07
Any notice to Surety may be given in the manner specified in the Agreement and delivered or transmitted to Surety as follows:

Attn:__________________________________________
Address:_______________________________________
City/State/Zip:___________________________________
Phone:_________________________________________
Fax:___________________________________________
Email:__________________________________________

IN WITNESS WHEREO, two identical counterparts of this Bond, each of which shall for all purposes be deemed an original thereof, have been duly executed by Contractor/Principal and Surety above named, on the __ day of ____________________, 202__.
__________________________________ (SEAL)
Contractor/Principal
By_____________________________________
Contractor’s Representative
______________________________________
Contractor/Principal’s Address
______________________________________
City,State,Zip
_________________________________(SEAL)
Surety
By_____________________________________
Surety’s Representative
______________________________________
Surety’s Address
______________________________________
City,State,Zip
______________________________________
Telephone Number
NOTE: Signatures of those executing for Surety must be properly acknowledged, The bond must be accompanied by a properly acknowledged Power of Attorney from the Surety authorizing its agent to bind it to this bond. A copy of such Power of Attorney must be in file with the City.

Draft

POLE REPLACEMENT VARIOUS LOCATION 58 Spec. No. 25-07

DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND

1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable.

2. The name of the Principal shall be shown exactly as it appears in the Contract.

3. The penal sum shall not be less than required by the Specifications.

4. If the Principals are partners or joint venturers, each member shall execute the bond as an individual and state his place of residence.

5. If the Principal is a corporation, the bond shall be executed under its corporate seal.

If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the corporate name.

6. The official character and authority of the person(s) executing the bond for the Principal, if a corporation, shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies attached to such records of the corporation as will evidence the official character and authority of the officer signing, duly certified by the Secretary or Assistant Secretary, under the corporate seal, to be true copies.

7. The current power-of-attorney of the person signing for the surety company must be attached to the bond.

8. The date of the bond must not be prior to the date of the Contract.

9. The following information must be placed on the bond by the surety company:
a. The rate of premium in dollars per thousand; and
b. The total dollar amount of premium charged.

10. The signature of a witness shall appear in the appropriate place attending to the signature of each party of the bond.

11. Type or print the name underneath each signature appearing on the bond.

12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart) intended for signing.

Draft

POLE REPLACEMENT VARIOUS LOCATION 59 Spec. No. 25-07

CITY OF UKIAH
Mendocino County, California

DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND

KNOW ALL MEN BY THESE PRESENTS,
That we, _____________________________________________________________________ __________________________________________________________________, as PRINCIPAL and__________________________________________________________________________ ___________________________________________________________________, as SURETY, are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of ___________________________________________________________________________________ _________________________________________________________($____________________), (5 PERCENT OF THE FINAL CONTRACT AMOUNT)
to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors, administrators successors and assigns jointly and severally, firmly by these presents.

WHEREAS, the said Principal entered into a Contract with the City of Ukiah dated_________________________
for _________________________________________________________________________________ ____________________________________________________________________________________ WHEREAS, said Contract has been completed, and was approved on the ______ day of ___________, _________,
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee that the work will be free of any defective materials or workmanship which become apparent during the period of one (1) year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the Principal or Manufacturer only, and the surety assumes no liability for such a guarantee.

Signed, sealed, and dated this __________ day of ____________, 20_____. __________________________________________________(Seal) BY:_______________________________________________(Seal) __________________________________________________(Seal) Principal
__________________________________________________(Seal) Draft

BY:_______________________________________________(Seal) __________________________________________________(Seal) Surety
Draft

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3 - 2/0 Cu B CA
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BC A
3 - 4/0 AL 1177 50 BC
2 STR Cu 1408 25 BC
B C
B C
1 ACSR FUSE
1 FUSE 4" PRI, 3 - #2 STR AL
PPB
PPB 208Y/120 1768 150
PPB
BC A 208Y/120 1485 150
PPB
#10A
PPB
# FUSE PPB 2 - 4"
1 FUSE
PPB 4" PVC EMPTY 02STATN07 02STATN08
04ELMST01
04ELMST02
04STATN01
04GARRT07
04GARRT08
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04ELMST04
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04STATN03
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2 STR
3 - 4/0 AL

N STATE ST
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ACSR
1 20 A
BC A
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1 FUSE 12KV UG
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AC B 14M
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04STATN13
04STATN14
04STATN15
04STATN16 04STATN17 06BRUSH01 06BRUSH02 4-20 4-234-28 6-04 6-05 6-06 766

PG&E PG&E PG&E PG&E
310 43.6kW

N PINE ST
ELM ST
1000 KCM 6" PVC
3 - 2/0 STR CU 18M 18M 7.5M 7.5M
ACSR
2 - ACSR CB
A CB
BC A
3 - 2/0 STR CU 18M
V V 44 7.5M 7.5M
V 14M
V V 57A
1Ø TAP
B A
ACB 6" DUCT
04ELMST13
04ELMST14
04ELMST15
04ELMST16
04PINEN06
04LOWGP02
04PINEN07
06LOWGP01
06PINEN01
06LOWGP02
06LOWGP03
06LOWGP04 AB 2318 25 BA 2238 50 CB 552 25 1917 AB 37.5 CP PG&E PG&E PG&E PED 310 04LOWGP03 35' GUY POLE 18M 6.6kW
1 FUSE

LOW GAP RD

PINE ST

N OAK ST
3/0 AL CA
CB A 7.5M 14M V 57 18M 7.5M
2 STR
165A CB A
720A T1843 25 CA
PPB 7.5M 5M
DX
06GIBSN03
06GIBSN04 06OAKSN03
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06OAKSN05
06OAKSN06
06OAKSN07
06OAKSN08
06OAKSN09
06OAKSN10
06OAKSN12
06OAKSN11
06OAKSN13
06OAKSN04 6-12 AB 1788 50CP AC 1923 37.5 CP BA 1916 37.5 CP 2.5kW 3.8kW GIBSON ST 3 - 2/0 STR CU

SCOTT ST

N PINE ST

N OAK ST
SNUFFIN ST 7.5M VAULT 59
V
CBA
A B
2 - 6 SOL CU
1Ø TAP
06OAKSN23
09OAKSN01
09OAKSN02
09PINEN01
09SNFFN01
09PINEN02
09PINEN03
09SCOTT01
09SCOTT02
09SCOTT03 1930 AB
5CP AB AB 1914 37.5 CP 6.2kW 5.9kW
3 - 4/0 AL

N STATE ST
CLARA AVE14M 5M 18M
3 - 4/0 CU AB 1764 75 BC 1675
5 2 SOL
2 STR 2186 AC 50 CBA
06STATN16
06STATN01
06STATN17
06STATN18
06STATN19
06STATN20
06STATN21
06STATN22
06SCHLN04
06CLARA03
06CLARA01 6-14 6-15 1743 CB 50CP
3 - 4/0 CU W.O. GRID SCALE DWG. No. SHEET of
- VARIOUS
1 2 APPROVED BY: TITLE: AS BUILT
- 1" = 100' No. REVISIONS DSG. BY BY CKD APPD DATE DRAWN CHECKED ELECTRIC UTILITY DEPARTMENT DESIGNED DATE 11/13/2025 AMS AMS SCALE 1" = 100' NOT TO SCALE. THEN DRAWING IS NOT MEASURE 1" IF THIS BAR DOES POLE 04STATN02 CUT AND KICK THE EXISTING POLE. REMOVE THE POLE BUTT FROM THE GROUND. SET A NEW 55' CLASS H1 POLE IN THE SAME LOCATION AT DEPTH OF 7'-6". INSTALL 12kV TANGENT RISER 200 AMP ASSEMBLY - CROSSARM AT 46'-6". FRAME: 265 1232 (NORTH). TRANSFER PRIMARY RISER CONDUIT TO NEW POLE (NORTHEAST). INSTALL SECONDARY TANGENT ASSEMBLY SINGLE SPOOL RACK EXTENSION AT 33'-9". FRAME: 225 0107 (NORTH) - TRANSFER SECONDARY WIRES. INSTALL STREETLIGHT AT 32'-0" (WEST). INSTALL SINGLE COMMUNICATION GUARD ARM AT 30'-0". INSTALL FIBER ATTACHMENT BOLT AT 29'-8" (WEST). INSTALL SINGLE COMMUNICATION UTILITY ARM AT 27'-4" (SOUTH) - TRANSFER COMMUNICATION RISER CONDUIT TO POLE (NORTHEAST). TRANSFER ALL COMMUNICATION CABLES TO THE ELEVATIONS AND LOCATIONS SPECIFIED IN THE O-CALC REPORT. POLE 04STATN03 CUT AND KICK THE EXISTING POLE. REMOVE THE POLE BUTT FROM THE GROUND. SET A NEW 50' CLASS H1 POLE ADJACENT /SOUTH TO EXISTING POLE AT DEPTH OF 7'-0". INSTALL 12kV TANGENT ASSEMBLY 3Ø 3 (4) WIRE PIN INSULATOR WITH 60" V BRACE - CROSSARM AT 42'-7".

FRAME: 234 0112 (NORTH)
INSTALL DEADEND ASSEMBLY 12kV 1Ø 2(3) WIRE - CROSSARM AT 39'-8".

FRAME: 240 0300 (WEST)
INSTALL FIBER ATTACHMENT BOLT AT 29'-3" (EAST).INSTALL SINGLE COMMUNICATION UTILITY ARM AT 26'-3" (SOUTH). TRANSFER ALL COMMUNICATION CABLES TO THE ELEVATIONS AND LOCATIONS SPECIFIED IN THE O-CALC REPORT. INSTALL SPAN GUY ASSEMBLY AT 15'-2" TO POLE 04STATN04. FRAME: 222 1336 (SOUTH) VARIOUS LOCATIONS REPLACE POLES 04STATN02 04STATN03 POLE 04STATN15 CUT AND KICK THE EXISTING POLE. REMOVE THE POLE BUTT FROM THE GROUND. SET A NEW 50' CLASS H1 POLE IN THE SAME LOCATION AT DEPTH OF 7'-0". INSTALL DEADEND ASSEMBLY 12kV 3Ø 3 WIRE - CROSSARM AT 41'-11" (TOP CIRCUIT). FRAME: 240 0312 (NORTH) INSTALL GUY AND ANCHOR ASSEMBLY FOR SINGLE GUY WITH THIMBLE CLEVIS AT 41'-7". FRAME: 222 1326 (SOUTH) INSTALL 12kV ALLEY ARM ANGLE ASSEMBLY 3Ø 3 WIRE PIN INSULATOR - ALLEY ARM AT 37'-7". FRAME: 231 0415 (NORTH) INSTALL STREETLIGHT AT 31'-5" (WEST). INSTALL SECONDARY TANGENT ASSEMBLY SINGLE SPOOL RACK EXTENSION AT 30'-6". FRAME: 225 0107 (EAST) - TRANSFER SECONDARY WIRES. INSTALL SINGLE COMMUNICATION UTILITY ARM AT 26'-10" (WEST). INSTALL FIBER ATTACHMENT BOLT AT 26'-6" (WEST). INSTALL (2) GUY AND ANCHOR ASSEMBLY FOR SINGLE GUY WITH THIMBLE CLEVIS AT 26'-9" & 25'-6". FRAME: 222 1326 (SOUTH) - BOTH TO CONNECT TO EXISTING UEU ANCHOR. INSTALL (2) GUY AND ANCHOR ASSEMBLY FOR SINGLE GUY WITH THIMBLE CLEVIS AT 24'-6" & 23'-4". FRAME: 222-1326 (SOUTH) - BOTH TO CONNECT TO EXISTING COMMUNICATION ANCHOR. TRANSFER ALL COMMUNICATION CABLES TO THE ELEVATIONS AND LOCATIONS SPECIFIED IN THE O-CALC REPORT. INSTALL SPAN GUY ASSEMBLY AT 15'-8" TO POLE 04STATN16. FRAME: 222 1336 (EAST) POLE 06LOWGP01 CUT AND KICK THE EXISTING POLE. REMOVE THE POLE BUTT FROM THE GROUND. SET A NEW 55' CLASS H1 POLE SOUTHEAST TO EXISTING POLE AT DEPTH OF 7'-6". INSTALL 12kV RAPTOR TANGENT ASSEMBLY 3Ø 3 WIRE PIN INSULATOR - CROSSARM AT 46'-3". FRAME: 234 0140 (EAST) INSTALL 12kV TANGENT ASSEMBLY 3Ø 3 (4) WIRE PIN INSULATOR WITH 60" V BRACE AT 42'-7". FRAME: 234 0112 (SOUTH) - DEADEND MIDDLE PHASE TO NORTH POLE 04PINEN07 INSTALL GUY AND ANCHOR ASSEMBLY FOR SINGLE GUY WITH THIMBLE CLEVIS AT 42'-4". FRAME: 222 1326 (EAST) - TO EXISTING ANCHOR. INSTALL SECONDARY TANGENT ASSEMBLY, SINGLE SPOOL RACK EXTENSION AT 33'-9". FRAME: 225 0107 (WEST) - TRANSFER SECONDARY WIRES. INSTALL SPAN GUY ASSEMBLY AT 32'-8". FRAME: 222 1336 (SOUTH) - TO POLE 06PINEN01. INSTALL SPAN GUY ASSEMBLY AT 32'-0". FRAME: 222 1336 (NORTH) - TO POLE 04PINEN07. INSTALL GUY AND ANCHOR ASSEMBLY FOR SINGLE GUY WITH THIMBLE CLEVIS AT 31'-8". FRAME: 222 1326 (EAST) - TO EXISTING ANCHOR. INSTALL STREETLIGHT AT 29'-0" (SOUTH). INSTALL FIBER ATTACHMENT BOLT AT 26'-9" (SOUTH). INSTALL (2) CATV ATTACHMENT BOLTS AT 24'-6" (WEST/EAST). INSTALL SINGLE COMMUNICATION ARM AT 22'-6" (EAST). TRANSFER ALL COMMUNICATION CABLES TO THE ELEVATIONS AND LOCATIONS SPECIFIED IN THE O-CALC REPORT. POLE 06OAKSN06 CUT AND KICK THE EXISTING POLE. REMOVE THE POLE BUTT FROM THE GROUND. SET A NEW 55' CLASS H1 POLE IN THE SAME LOCATION AT DEPTH OF 7'-6". INSTALL 12kV TANGENT ASSEMBY 3Ø 3 (4) WIRE PIN INSULATOR WITH 60" V BRACE - CROSSARM AT 46'-7". FRAME: 234 0112 (SOUTH) INSTALL 1Ø TRANSFORMER ASSEMBLY 12kV 100A CUTOUTS 12kV PRIMARY EXISTING. FRAME: 258 0919 (SOUTH) TRANSFER SECONDARY RISER CONDUIT TO POLE (NORTHEAST). INSTALL SINGLE SECONDARY CROSSARM AT 32'-8" (SOUTH) - TRANSFER ALL SECONDARY AND SERVICE WIRES. INSTALL FIBER ATTACHMENT BOLT AT 28'-8" (WEST). INSTALL STREETLIGHT AT 28'-5" (WEST). INSTALL CATV ATTACHMENT BOLT AT 24'-6" (EAST). INSTALL DOUBLE COMMUNICATION UTILITY ARMS AT 22'-9" (NORTH /SOUTH). TRANSFER ALL COMMUNICATION CABLES TO THE ELEVATIONS AND LOCATIONS SPECIFIED IN THE O-CALC REPORT. POLE 06OAKSN10 CUT AND KICK THE EXISTING POLE. REMOVE THE POLE BUTT FROM THE GROUND. SET A NEW 45' CLASS H1 POLE IN THE SAME LOCATION AT DEPTH OF 6'-6". INSTALL 12kV TANGENT ASSEMBLY 3Ø 3 (4) WIRE PIN INSULATOR WITH 60" V BRACE - CROSSARM AT 38'-4".

FRAME: 234 0112 (NORTH) INSTALL GUY ASSEMBLY FOR SIDEWALK GUY FRAME: 222 1343 (SOUTH) - POLE HEIGHT 38'-0" - ANCHOR LEAD 12'-0" - LEAD ANGLE 135°. INSTALL 1Ø TRANSFORMER ASSEMBLY 12kV 100A CUTOUTS 12kV PRIMARY EXISTING. FRAME: 258 0919 (NORTH) INSTALL SINGLE SECONDARY CROSSARM AT 32'-11" (NORTH) - TRANSFER ALL SECONDARY AND SERVICE WIRES.INSTALL SINGLE COMMUNICATION GUARD ARM AT 29'-3" (SOUTH).INSTALL FIBER ATTACHMENT BOLT AT 29'-0" (EAST).INSTALL SINGLE COMMUNICATION GUARD ARM AT 28'-8" (EAST).INSTALL FIBER ATTACHMENT BOLT AT 28'-7" (WEST).INSTALL (2) CATV ATTACHMENT BOLTS AT 28'-3" (EAST) AND 28'-3" (NORTH).INSTALL DOUBLE COMMUNICATION UTILITY ARMS AT 26'-0" (NORTH/SOUTH). TRANSFER ALL COMMUNICATION CABLES TO THE ELEVATIONS AND LOCATIONS SPECIFIED IN THE O-CALC REPORT. POLE 06STATN19 CUT AND KICK THE EXISTING POLE. REMOVE THE POLE BUTT FROM THE GROUND. SET A NEW 55' CLASS H1 POLE IN THE SAME LOCATION AT DEPTH OF 7'-6". INSTALL 12kV RAPTOR TANGENT ASSEMBLY 3Ø 3 WIRE PIN INSULATOR - CROSSARM AT 46'-10". FRAME: 234 0140 (NORTH). INSTALL 1Ø TRANSFORMER ASSEMBLY 12kV 100A CUTOUTS 12kV PRIMARY EXISTING. FRAME: 258 0919 (NORTH)INSTALL (2) SPAN GUY ASSEMBLY AT 39'-9" - TO NORTH POLE 06STATN17 AND TO SOUTH POLE 06STATN21.

FRAME: 222 1336 (NORTH
/SOUTH)
INSTALL SECONDARY TANGENT ASSEMBLY, SINGLE SPOOL RACK EXTENSION AT 39'-2".

FRAME: 225 107 (WEST) - TRANSFER ALL SECONDARY AND SERVICE WIRES.

INSTALL SECONDARY TANGENT ASSEMBLY, SINGLE SPOOL RACK EXTENSION AT 39'-2".

FRAME: 225 0107 (EAST) - TRANSFER ALL SECONDARY AND SERVICE WIRES.

INSTALL STREETLIGHT AT 31'-9" (EAST).INSTALL FIBER ATTACHMENT BOLT AT 29'-3" (WEST).INSTALL (2) CATV ATTACHMENT BOLTS AT 24'-7" (WEST).INSTALL COMMUNICATION ATTACHMENT BOLT AT 23'-0" (WEST). TRANSFER ALL COMMUNICATION CABLES TO THE ELEVATIONS AND LOCATIONS SPECIFIED IN THE O-CALC REPORT. POLE 09OAKSN01 CUT AND KICK THE EXISTING POLE. REMOVE THE POLE BUTT FROM THE GROUND. SET A NEW 50' CLASS 1 POLE IN THE SAME LOCATION AT DEPTH OF 7'-0". INSTALL DEADEND ASSEMBLY 12kV 3Ø 3 WIRE - CROSSARM AT 42'-5". FRAME: 240 0312 (SOUTH) INSTALL SPAN GUY ASSEMBLY AT 42'-0". FRAME: 222 1336 (NORTH) - TO NORTH POLE 06OAKSN23.INSTALL SINGLE SECONDARY CROSSARM AT 29'-4" (NORTH) - TRANSFER ALL SECONDARY AND SERVICE WIRES. INSTALL GUY AND ANCHOR ASSEMBLY FOR SINGLE GUY WITH THIMBLE CLEVIS AT 28'-0". FRAME: 222 1326 (SOUTH) - ANCHOR LEAD 10'-0" - LEAD ANGLE 176°. INSTALL SPAN GUY ASSEMBLY AT 27'-0" FRAME: 222 1336 (NORTH) - TO NORTH POLE 06OAKSN23.

TRANSFER SECONDARY RISER CONDUIT TO POLE (NORTHEAST).

INSTALL SINGLE COMMUNICATION GUARD ARM AT 24'-0" (WEST).INSTALL FIBER ATTACHMENT BOLT AT 23'-7" (WEST).INSTALL (2) CATV ATTACHMENT BOLTS AT 22'-6" (WEST).INSTALL (4) COMMUNICATION ATTACHMENT BOLTS AT 21'-6", 20'-6", 19'-6", 18'-6" (WEST). TRANSFER ALL COMMUNICATION CABLES TO THE ELEVATIONS AND LOCATIONS SPECIFIED IN THE O-CALC REPORT. 04STATN15 06LOWGP01 06OAKSN06 06STATN19 09OAKSN01 06OAKSN10

N PINE ST

W PERKINS ST

W STANDLEY ST

N OAK ST

W SMITH ST

N SCHOOL ST

W PERKINS ST
S OAK ST 25M
A BC T1122 50 AC
2/0 AL
2 STR AL
3 - 397 AL AB 1608 15 BC 1655 37.5
3 - 4/0 AL AB 1560 15 BC 1441 15
2 - 4 ACSR
215A
1Ø
PPB
PPB
PPB
PPB
V VAULT 65 T1300 100 BC T1303 50 AB
J VAULT 63
3Ø 4/0 - 200A T1301 75 AB
J VAULT 64
JV23
3 - 397 AL
CBA
V
S PMS 309 277/480Y T1468
# 500 FUSE AB P1270 50 BC P1263 75 SB 115
DX
TX 22
S.B.
2/0 AL
09OAKSN09
09OAKSN10
09OAKSN11
09OAKSN12
09OAKSS01
09SMTHW08
09SMTHW09
09SMTHW10
09STNDW11
09STNDW12 09STNDW13 09STNDW14
09PERKW10
09PERKW11
09PERKW12 9-11 9-12 1660 CA 50CP2101 AC 25 2232 AC 37.5 09OAKSN13 1.8kW 95.0kW
STUB

S STATE ST

LUCE AVE

OBSERVATORY AVE

THOMAS ST

CHERRY ST

CHERRY CT
3 - 4 ACSR 5M 7.5M
B AC T1845 75 BC18M
B AC
PPB
# FUSE 3 - 4 ACSR
#10A 208Y/120 T1285 75
BAC 147 65A
3 - 2 ACSR
C AB
3 - 2 SOL
397 AL
C AB
CA B
# 30 A
17STATS25
17STATS26
17STATS27
17STATS28
17STATS29
17STATS30
17STATS32
17STATS31
17LUCEA02
17THMAS01
17THMAS02
17THMAS03
17THMAS09
17CHRYS01
17CHRYS02
17CHRYS03
17CHRYS04
17CHRYS05
17CHRYS06
19STATS01
19OBSRV02
19OBSRV03
19OBSRV04 17-37 17-39 2330 BC 50 BA CA 2331 50 CB 2237 50 922 CB 25 3 - 397 AL
3 - 397 AL
19OBSRV05 5M
1Ø 1/0
3 - 2 ACSR

MARLENE CT
MARLENE ST 7.5M 7.5M
PPB T1332 37.5 CA T1504 25 CA T1304 25 CA T1281 50 CA ABC 3 - 397 MCM AL
PPB
PPB
PPB
V
PPB VAULT 4
PPB
PPB 3" SEC PVC PPB
4" PRI 3" PRI PPB
#75A FEEDS 1Ø 200 A MARLENE CT, S ORCHARD & CINDEE 6" PVC 600 A 2729 T906 CA 25 12470 V VAULT-5 V
17LORRA08
17LORRA09
17LORRA10
17LORRA11
17LORRA13
17LORRA12
17MRLNS02
17MRLNS03
17MRLNS04 17-31 17-32 17-36 17-3517-38
17-45 2269 AC 50 3.8kW

LORRAINE ST

LORRAINE ST

HENDERSON LN

TALMAGE RD

TALMAGE FRONTAGE RD
U.S. HIGHWAY 101 AB 1948 15 BC 2328 37.5 AB 1212 10 BC 1411 25 3 - 4 ACSR 2 - 6 SOL CU 1Ø
? T1480 37.5
# FUSE
BA ABC VAULT-6
V
19HENDR05
19HENDR06
19HENDR07
19LORRA03
19LORRA04
19LORRA05 19TLMGF04
19TLMGF05
19TLMGF06
19TLMGF07
19TLMGF08
19TLMGF09
19TLMGF03 2005 AB 50
U.S. HIGHWAY 101
#30A
ABC
20TLMGR01
20TLMGR02
20TLMGR03
20TLMGR04
20TLMGR05 BC 1536 15CP 459 BC 15

TALMAGE RD
U.S. HIGHWAY 101 3 - 4 ACSR
HASTINGS RD T1824 AC 50 T2065 208Y/120 150
#25A
ABC
# FUSE
3 - NO 4 AL 3Ø
PPB
# FUSE T1888 208Y/120 150
#25A
ABC
20HSTRD01
20HSTRD02
20HSTRD03
20HSTRD04
20HSTRD05
20TLMGR07 20-01 20-02 20-03 CA 345 37.5 TALMAGE RD
STUB

TALMAGE RD

FREEWAY EXIT RAMP
WABASH AVE 10 25 208Y/120 T1696 75
PPB
210A 4" PVC 3 - NO 2 AL
3 - 1/0 AL 18M
#60A 7.5M 5/16" 1/4"
B AC 3 - 397 AL
3 - 397 AL BAC BA 2267 50 AC 2255 25 4/0 AL QD
4 ACSR
19STATS26
19STATS27
22STATS01
22WABSH06
22WABSH07
22WABSH08
22WABSH09
22WABSH10
22STATS02
22STATS03
22STATS04
22STATS05
22STATS06 22-06
22-07

S STATE ST
AIRPORT RUNWAY W.O. GRID SCALE DWG. No. SHEET of
- VARIOUS
2 2 APPROVED BY: TITLE: AS BUILT
- 1" = 100' No. REVISIONS DSG. BY BY CKD APPD DATE DRAWN CHECKED ELECTRIC UTILITY DEPARTMENT DESIGNED DATE 11/13/2025 AMS AMS SCALE 1" = 100' NOT TO SCALE. THEN DRAWING IS NOT MEASURE 1" IF THIS BAR DOES VARIOUS LOCATIONS REPLACE POLES POLE 09OAKSN11 CUT AND KICK THE EXISTING POLE. REMOVE THE POLE BUTT FROM THE GROUND. SET A NEW 50' CLASS 1 POLE IN THE SAME LOCATION AT DEPTH OF 7'-0". INSTALL 12kV RAPTOR TANGENT ASSEMBLY 3Ø 3 WIRE PIN INSULATOR - CROSSARM AT 41'-8". FRAME: 234 0140 (NORTH) INSTALL ALLEY ARM DEADEND ASSEMBLY 12kV 3Ø 3 WIRE - DOUBLE ALLEY ARM AT 39'-7". FRAME: 231 0416 (WEST) INSTALL SPAN GUY ASSEMBLY TO ALLEY ARM PERPENDICULAR TO FARTHEST PHASE. FRAME: 222 1336 (EAST) - TO GUY (STUB) POLE - LOCATION TBD BY UEU. INSTALL SPAN GUY ASSEMBLY AT 32'-10". FRAME: 222 1336 (NORTH) - TO POLE 09OAKSN10. INSTALL SPAN GUY ASSEMBLY AT 32'-6". FRAME: 222 1336 (SOUTH) - TO POLE 09OAKSN12. INSTALL SPAN GUY ASSEMBLY AT 30'-9". FRAME: 222 1336 (EAST) - TO GUY (STUB) POLE - LOCATION TBD BY UEU. INSTALL SECONDARY TANGENT ASSEMBLY, SINGLE SPOOL RACK (ONE) AT 30'-5". FRAME: 225 0105 (EAST) - TRANSFER SECONDARY WIRES. INSTALL STREETLIGHT AT 28'-11" (EAST). INSTALL FIBER ATTACHMENT BOLT AT 24'-6" (WEST). TRANSFER COMMUNICATION RISER CONDUIT TO POLE (NORTH). INSTALL SINGLE COMMUNICATION UTILITY ARM AT 21'-11" (SOUTH). TRANSFER ALL COMMUNICATION CABLES TO THE ELEVATIONS AND LOCATIONS SPECIFIED IN THE O-CALC REPORT. 09OAKSN11 17STATS27 17THMAS02 17LORRA10 19TLMGF0620TLMGR03 22STATS03 POLE 17STATS27 CUT AND KICK THE EXISTING POLE. REMOVE THE POLE BUTT FROM THE GROUND. SET A NEW 55' CLASS 1 POLE IN THE SAME LOCATION AT DEPTH OF 7'-6". INSTALL 12kV RAPTOR TANGENT ASSEMBLY 3Ø 3 WIRE PIN INSULATOR - CROSSARM AT 46'-8". FRAME: 234 0140 (NORTH) INSTALL 100 AMP CUTOUT ASSEMBLY, 12kV 3Ø 3 WIRE, DDE TENSION TO TENSION - PRIMARY ARM AT 44'-0" - SINGLE DEADEND TO THE WEST POLE 17STATS28. FRAME: 267 1403 (WEST) - CUTOUT ARM AT 41'-6". INSTALL SECONDARY TANGENT ASSEMBLY, SINGLE SPOOL RACK EXTENSION AT 37'-3". FRAME: 225 0107 (SOUTH) - TRANSFER SECONDARY AND SERVICE WIRES. INSTALL GUY ASSEMBLY FOR SIDEWALK GUY AT 28'-10". FRAME: 222 1343 (WEST) - ANCHOR LEAD 8'-0" - LEAD ANGLE 285°. TRANSFER PRIMARY RISER CONDUIT TO POLE (NORTHEAST). INSTALL FIBER ATTACHMENT BOLT AT 31'-3" (EAST). TRANSFER COMMUNICATION RISER CONDUIT TO POLE (NORTH). INSTALL SINGLE COMMUNICATION UTILITY ARM AT 21'-11" (SOUTH). TRANSFER ALL COMMUNICATION CABLES TO THE ELEVATIONS AND LOCATIONS SPECIFIED IN THE O-CALC REPORT. POLE 17THMAS02 CUT AND KICK THE EXISTING POLE. REMOVE THE POLE BUTT FROM THE GROUND. SET A NEW 55' CLASS 1 POLE IN THE SAME LOCATION AT DEPTH OF 7'-6". INSTALL 12kV RAPTOR TANGENT ASSEMBLY 3Ø 3 WIRE PIN INSULATOR - CROSSARM AT 47'-0". FRAME: 234 0140 (WEST) INSTALL 1Ø TRANSFORMER ASSEMBLY 12kV 100A CUTOUTS 12kV PRIMARY EXISTING. FRAME: 258 0919 (WEST) INSTALL SECONDARY TANGENT ASSEMBLY, RACK EXTENSION 3 SPOOL AT 39'-2". FRAME: 225 0109 (WEST) - TRANSFER SECONDARY AND SERVICE WIRES. INSTALL SPAN GUY ASSEMBLY AT 38'-0". FRAME: 222 1336 (WEST) - TO POLE 17THMAS01. INSTALL SINGLE SECONDARY CROSSARM AT 36'-8" (WEST) - TRANSFER SECONDARY AND SERVICE WIRES. INSTALL SPAN GUY ASSEMBLY AT 35'-0". FRAME: 222 1336 (SOUTH) - TO POLE 17THMAS09. INSTALL STREETLIGHT AT 26'-3" (SOUTH). INSTALL FIBER ATTACHMENT BOLT AT 24'-8" (SOUTH). TRANSFER ALL COMMUNICATION CABLES TO THE ELEVATIONS AND LOCATIONS SPECIFIED IN THE O-CALC REPORT. POLE 17LORRA10 CUT AND KICK THE EXISTING POLE. REMOVE THE POLE BUTT FROM THE GROUND. SET A NEW 55' CLASS H1 POLE IN THE SAME LOCATION AT DEPTH OF 7'-6". INSTALL DEADEND ASSEMBLY TRIANGULAR 12kV 3Ø 3 WIRE - CROSSARM AT 45'-0". FRAME: 234 0141 (SOUTH) INSTALL 12kV TANGENT WITH RISER AND SWITCH. FRAME: 280 0801 (SOUTH) INSTALL (2) GUY AND ANCHOR ASSEMBLY FOR SINGLE GUY WITH THIMBLE CLEVIS AT 44'-7", 34'-0". FRAME: 222 1326 (NORTH) - ANCHOR LEAD 12'-0" - LEAD ANGLE 357°. INSTALL SECONDARY TANGENT ASSEMBLY, SINGLE SPOOL RACK EXTENSION AT 33'-0". FRAME: 225 0107 (WEST) - TRANSFER SERVICE WIRES. INSTALL SECONDARY TANGENT ASSEMBLY, SINGLE SPOOL RACK EXTENSION AT 32'-2". FRAME: 225 0107 (SOUTH) - TRANSFER SECONDARY AND SERVICE WIRES. TRANSFER PRIMARY RISER CONDUIT TO POLE (SOUTHEAST). INSTALL FIBER DEADEND BOLT AT 28'-2" (SOUTH). INSTALL FIBER DEADEND BOLT AT 28'-2" (NORTHEAST). INSTALL (3) GUY AND ANCHOR ASSEMBLY FOR SINGLE GUY WITH THIMBLE CLEVIS AT 28'-2", 26'-8", 24'-10".FRAME: 222 1326 (NORTH) - ANCHOR LEAD 10'-0" - LEAD ANGLE 357°. INSTALL (2) CATV DEADEND BOLTS AT 26'-8" (SOUTH & NORTHEAST). INSTALL COMMUNICATION DEADEND BOLT AT 24'-10" (SOUTH). TRANSFER ALL COMMUNICATION CABLES TO THE ELEVATIONS AND LOCATIONS SPECIFIED IN THE O-CALC REPORT. POLE 19TLMGF06 SET A NEW 55' CLASS 1 POLE SOUTH ADJACENT TO THE EXISTING POLE AT DEPTH OF 7'-6". INSTALL 12kV RAPTOR TANGENT ASSEMBLY 3Ø 3 WIRE PIN INSULATOR - CROSSARM AT 46'-6". FRAME: 234 0140 (EAST) - PG&E PRIMARY TOP CIRCUIT INSTALL TAP ASSEMBLY 12kV 3Ø 3 WIRE TOP POSITION - TOP CROSSARM AT 41'-0". FRAME: 249 0601 (EAST) - UEUD PRIMARY CONDUCTORS - TAP CIRCUIT IS 1Ø 2 (3) WIRE. INSTALL SECONDARY TANGENT ASSEMBLY, SINGLE SPOOL RACK EXTENSION AT 28'-9". FRAME: 225 0107 (NORTH) - TRANSFER SECONDARY WIRES. INSTALL STREETLIGHT AT 26'-0" (SOUTH). INSTALL FIBER ATTACHMENT BOLT AT 23'-9" (NORTH). INSTALL CATV ATTACHMENT BOLTS AT 22'-8" (NORTH & EAST). INSTALL COMMUNICATION ATTACHMENT BOLTS AT 21'-0" (NORTH). TRANSFER ALL COMMUNICATION CABLES TO ELEVATIONS AND LOCATIONS SPECIFIED IN THE O-CALC REPORT. POLE 20TLMGR03 CUT AND KICK THE EXISTING POLE. REMOVE THE POLE BUTT FROM THE GROUND. SET A NEW 55' CLASS 1 POLE IN THE SAME LOCATION AT DEPTH OF 7'-6". INSTALL 12kV RAPTOR TANGENT ASSEMBLY 3Ø 3 WIRE PIN INSULATOR - CROSSARM AT 46'-6". FRAME: 234 0140 (EAST) - PG&E PRIMARY TOP CIRCUIT INSTALL 12kV TANGENT ASSEMBLY 3Ø 3 (4) WIRE PIN INSULATOR WITH 60" V BRACE AT 36'-6". FRAME: 234 0112 (EAST) - UEUD PRIMARY CONDUCTORS. INSTALL 1Ø TRANSFORMER ASSEMBLY 12kV 100A CUTOUTS 12kV PRIMARY EXISTING. FRAME: 258 0919 (EAST) INSTALL SECONDARY TANGENT ASSEMBLY, SINGLE SPOOL RACK EXTENSION AT 30'-10". FRAME: 225 0107 (WEST) - TRANSFER SECONDARY AND SERVICE WIRES. INSTALL SPAN GUY ASSEMBLY AT 30'-4" FRAME: 222 1336 (EAST) - TO POLE 20TLMGR04. INSTALL STREETLIGHT AT 28'-3" (SOUTH). INSTALL SINGLE COMMUNICATION UTILITY GUARD ARM AT 26'-0" (SOUTH) INSTALL FIBER ATTACHMENT BOLT AT 25'-9" (SOUTH). INSTALL CATV ATTACHMENT BOLT AT 24'-9" (SOUTH). INSTALL TELEPHONE ATTACHMENT BOLT AT 23'-3" (SOUTH). TRANSFER ALL COMMUNICATION CABLES TO THE ELEVATIONS AND LOCATIONS SPECIFIED IN THE O-CALC REPORT. POLE 20HSTRD04 CUT AND KICK THE EXISTING POLE. REMOVE THE POLE BUTT FROM THE GROUND. SET A NEW 45' CLASS 1 POLE IN THE SAME LOCATION AT DEPTH OF 6'-6". INSTALL 12kV RAPTOR TANGENT ASSEMBLY 3Ø 3 WIRE PIN INSULATOR - CROSSARM AT 36'-11". FRAME: 234 0140 (NORTH) - UEU PRIMARY CONDUCTORS. INSTALL 12kV TANGENT RISER 200 AMP ASSEMBLY - CUTOUT ARM AT 35'-3". FRAME: 265 1232 (NORTH). INSTALL SECONDARY TANGENT ASSEMBLY, SINGLE SPOOL RACK (ONE) AT 32'-0". FRAME: 225 0105 (WEST) - TRANSFER SECONDARY WIRES. INSTALL SPAN GUY ASSEMBLY AT 31'-3" FRAME: 222 1336 (EAST) - TO NEW GUY (STUB) POLE - LOCATION TBD BY UEU. INSTALL STREETLIGHT AT 30'-9" (EAST). TRANSFER PRIMARY, SECONDARY AND COMMUNICATION RISER CONDUITS TO POLE (NORTHWEST). INSTALL SINGLE COMMUNICATION UTILITY ARM AT 28'-4" (EAST). INSTALL FIBER ATTACHMENT BOLT AT 28'-0" (WEST). INSTALL CATV DEADEND ATTACHMENT BOLT AT 27'-0" (NORTH). INSTALL GUY AND ANCHOR ASSEMBLY FOR SINGLE GUY WITH THIMBLE CLEVIS AT 26'-4". FRAME: 222 1326 (SOUTH) - ANCHOR LEAD 13'-8" - LEAD ANGLE 178°. INSTALL COMMUNICATION ATTACHMENT BOLT AT 26'-0" (WEST). TRANSFER ALL COMMUNICATION CABLES TO THE ELEVATIONS AND LOCATIONS SPECIFIED IN THE O-CALC REPORT. POLE 22STATS03 CUT AND KICK THE EXISTING POLE. REMOVE THE POLE BUTT FROM THE GROUND. SET A NEW 50' CLASS H1 POLE IN THE SAME LOCATION AT DEPTH OF 7'-0". INSTALL DOUBLE DEADEND ASSEMBLY 12kV 3Ø 3 WIRE, TENSION TO TENSION WITH 60" V BRACE - CROSSARMS AT 40'-9". FRAME: 243 0462 (NORTH /SOUTH) - UEU PRIMARY CONDUCTORS. INSTALL GUY AND ANCHOR ASSEMBLY FOR SINGLE GUY WITH THIMBLE CLEVIS AT 39'-7". FRAME: 222 1326 (SOUTH) - ANCHOR LEAD 15'-9" - LEAD ANGLE 178°.

INSTALL SECONDARY TANGENT ASSEMBLY, SINGLE SPOOL RACK EXTENSION AT 33'-4".

FRAME: 225 0107 (NORTH) - TRANSFER SECONDARY WIRES.

INSTALL STREETLIGHT AT 31'-2" (EAST).INSTALL SINGLE COMMUNICATION UTILITY GUARD ARM AT 29'-7" (EAST).INSTALL FIBER ATTACHMENT BOLT AT 29'-3" (EAST).INSTALL SINGLE COMMUNICATION UTILITY ARM AT 26'-9" (NORTH). TRANSFER ALL COMMUNICATION CABLES TO THE ELEVATIONS AND LOCATIONS SPECIFIED IN THE O-CALC REPORT. 20HSTRD04

DATE DRAWN DESIGN UPDATED REVISION

ELECTRIC UTILITY DEPARTMENT
CONSTRUCTION STANDARD:

DRAWING NO.

SHEET OF
225 0105
01-11-22 XX XX XX
1 1
1 RE
CODE PART NO. MATERIAL QTY
APPROVED BY:

INITIALS
NOTE:

CODE PART NO. MATERIAL QTY INITIALS FILL OUT THE QTY

COLUMN AND
INITIAL.

EMPLOYEE #:

SINGLE SPOOL RACK EXTENSION SWINGING CLEVIS

SINGLE SPOOL RACK (ONE) SINGLE SPOOL RACK (TWO)
2K
6A
2E
2L
6A
2K
2E
9"

POSITION OF GUY
9"

POSITION OF GUY
9"

POSITION OF GUY
2K
6A 2L
2L
2K
225 0107
225 0105
225 0108
225 0106
6A
8A
8A
8A
6A 5/8" BOLT
2L
2K
2E
8A
CL-210 CLEVIS
IN-13 INSULATOR
SPOOL
RA-3 RACK SECONDARY

SECONDARY TANGENT ASSEMBLY

CODE PART NO. MATERIAL
6A
2E
2K
RA-3
IN-13
5/8" BOLT

RACK SECONDARY

INSULATOR SPOOL
QTY INITIALS CODE PART NO. MATERIAL QTY INITIALS

SECONDARY TANGENT ASSEMBLY

CODE PART NO. MATERIAL QTY INITIALS CODE PART NO. MATERIAL QTY INITIALS 1A AC-T04 8' COMPOSITE CROSSARM
2A IN-10 INSULATOR 15kV
3B
4A S-105 HIGH VOLTAGE SIGN
B-152 BRACE, CROSSARM

Drawing name: C:\Users\kjohnson\AppData\Local\Temp\AcPublish_308\240-0300 1phase DE.dwg Plotted: Jul 05,2022 - 4:09pm

Drawing name: Q:\Electric Utility\Engineering\Specifications\City of Ukiah\OH POLE\240-0312 3phase DE\240-0312 3phase DE.dwg Plotted: May 13,2025 - 9:35am

CODE PART NO. MATERIAL QTY INITIALS CODE PART NO. MATERIAL QTY INITIALS 2D F-54 FUSE CUTOUT 100 AMP
2H BR-13
2K IN-13 INSULATOR SPOOL
4A S-105 HIGH VOLTAGE SIGN
4B BC-3 BOLT COVER
6A 5/8" BOLT
8G SPRING WASHER
2E RA-3 RACK SECONDARY

CODE PART NO. MATERIAL QTY INITIALS CODE PART NO. MATERIAL QTY INITIALS 1A AC-T04 8' COMPOSITE CROSSARM
2A IN-10 INSULATOR 15kV
2C IN-25 DE INSULATOR
5A
3B
4A S-105 HIGH VOLTAGE SIGN
6A

STEEL PIN
5/8" BOLT
8G
B-160 BRACE V 60"
2Z DE-B-AL1

AL SPRING LOADED

BOLTED SHOE
DE-B-BZ1

BZ SPRING LOADED

BOLTED SHOE
1B BR-4A ARM CUTOUT, ALUMAFORM
2D F-54 FUSE CUTOUT 100A
8D BOLT COVER
8J 5/8" NUT

Drawing name: C:\Users\kjohnson\AppData\Local\Temp\AcPublish_12096\Span Guy 222-1336.dwg Plotted: Jun 22,2022 - 11:56am

Agenda Item No: 8.m.

MEETING DATE/TIME: 12/17/2025

ITEM NO: 2025-1323

AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Amending the Procedures for Purchasing Thresholds and Exemptions from Council Reporting and Awarding Requirements.

DEPARTMENT: Finance PREPARED BY: Myles Fisette, Purchasing Manager PRESENTER: Myles Fisette, Purchasing Manager
ATTACHMENTS:

1. CC Reso 2022-55 - Increasing Dollar Limits for Open Market Procurements

2. CC Reso 2022-56 - Authorizing Change Orders on Supply & Equipment Purchases, etc

3. Draft Revised Purchasing Threshold Resolution Red Line

4. Draft Revised Purchasing Threshold Resolution
Summary: Council will consider adopting resolution amending the procedures for purchasing thresholds and exemptions from Council reporting and awarding requirements.

Background: In 2022, the City Council adopted resolution 2022-55 (Attachment 1) revising the dollar limits for informal purchases authorized by Ukiah City Code Section 1522. That section authorizes the use of open market purchasing and informal bidding for the purchase of supplies and equipment, personal service contracts, and certain public works construction contracts.

The limits are currently the following:

Council Reporting Limit:
>$40,000 to $60,000 for personal services, maintenance, materials and equipment, and public works-type contracts
Required Council Award:
>$60,000 for personal services, maintenance, materials and equipment, and public works-type contracts Additionally, the resolution removed limits on the following purchases of consumables:
• Plant Maintenance Items: valves, variable-frequency drives, and motor repairs/replacements • Fleet Maintenance Items: parts and repairs needed to get critical vehicles/equipment back into service • Fire Foam
• Laboratory Testing Services
• Items purchased for resale
In 2022, Council adopted Resolution No. 2022-56 (Attachment 2) delegating authority to City officials to issue change orders at the following limits:

Maintenance and Personal Service Contracts:
10% of the original contract amount, or $10,000, whichever is greater.

Public Project Contracts:
10% of the original contract amount, or $10,000, whichever is greater.

Discussion: Staff proposes to amend Resolution No. 2022-55 (please see draft resolution provided in Attachments 3 and 4) for procedures for purchasing thresholds as follows:
1) Revise the purchasing thresholds for the following purchases:

Council Reporting Limit: >$60,000 to $75,000 for personal services, maintenance, materials and equipment, and public works-type contracts
Required Council Award: >$75,000 for personal services; maintenance, materials and equipment, and public works-type contracts
The proposed $75,000 threshold was chosen to align with the California Uniform Cost Accounting Act's dollar threshold limit for performance of public projects by force account, by negotiated contract, or by purchase order.
2) Add to the resolution a dollar threshold where departments are given delegated authority to perform their own purchasing, without going through the Purchasing Department, for any purchase that does not exceed $10,000 (this threshold is currently $5,000).
3) Add the following to the list of items that are exempt from Council reporting and awarding requirements:
• Water Resources: Pumps, Scada.
• Subscription based software.

The result of these changes will be:

1. Standardized thresholds across the board for all purchases.

2. Align the Council award threshold with the California Uniform Cost Accounting Act.

3. Improved efficiency and utilization of staff time with the elimination of lower dollar threshold requirements.

4. Increased administrative flexibility for Staff.

Staff request Council adopt a resolution amending the procedures for purchasing thresholds and exemptions from Council reporting and awarding requirements.

Recommended Action: Adopt resolution amending the procedures for purchasing thresholds and exemptions from Council reporting and awarding requirements.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mary Horger, Assistant Finance Director STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

RESOLUTION NO. 2022- 66
AMENDING AND REPLACING RESOLUTION NO. 2015- 10 AND POLICY RESOLUTION NO. 13 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH INCREASING THE DOLLAR

LIMITS FOR OPEN MARKET PROCUREMENTS PURSUANT TO UKIAH CITY CODE SECTION 1522

WHEREAS,

1. Ukiah City Code (" UCC") Section 1522 specifies when contracts for supplies and equipment, maintenance, Public Projects and personal services may be: ( 1) awarded without notice to the City Council, ( 2) without prior City Council approval, but with a report of the award to the City Council at its next regular meeting after the purchase has been made, and ( 3) only with City Council approval prior to award of the contract; and

2. The above- described treatment of these purchases depends on the dollar amount of the purchase; and

3. Subsection D. 1 in UCC Section 1522 authorizes the City Council to revise the dollar limits specified for contracts for supplies and equipment, maintenance, and personal services by resolution without amending the City Code; and

4. Open market purchases authorized by Section 1522 may be used only if the purchase is included within an approved fund account and an unencumbered appropriation exists in the fund against which the purchase may be charged; and

5. Under UCC Section 1503 the City Manager as the City' s Purchasing Officer with approval of the City Council, may authorize in writing, any department to purchase specified supplies and equipment independently of the Purchasing Department; in conformity with the established procedures and with periodic reports from the departments on the purchases made under such written authorization; and

6. The City Manager as the City' s Purchasing Officer has authorized City departments to purchase equipment and supplies and to procure maintenance services, personal services and Public Project services costing $ 1, 000 or less; and

7. The City Manager proposes to increase that delegation of authority to $5, 000; NOW, THEREFORE, BE IT RESOLVED as follows:

1. Except as provided in paragraph 6 below. the dollar limits in UCC Section 1522. 13. 1, governing Supply and Equipment Contracts, is changed from $ 30, 000 to $ 60, 000 and from $ 20, 000 to 40, 000 respectively.

2. The dollar limits in UCC Section 1522. C. i.b.( 1), governing Public Project Contracts, are changed from $ 30, 000 to $ 60, 000; and in UCC Section 1522. C. 2. b.( 2), from $ 20, 000 to 40, 000, respectively.

3. The dollar limits in UCC Section 1522. C. 2. a., governing Maintenance Contracts, and C.3. a. governing Personal Service Contracts, are changed from $ 20, 000 to $ 60, 000, and from 10, 000 to $40, 000, respectively.

Attachment 1

4. The dollar limits in UCC Section 1522. 13. 1, governing Supply and Equipment Contracts, are eliminated for the following purchases of consumables:
a. Electric utility purchases of:
i. Conductor cable;
ii. Power poles;
iii. Transformers;
iv. Vaults;
v. Switchgear
vi. Miscellaneous routine inventory replacement items.
b. Water and sewer utility purchases of:
i. Chemicals for water and wastewater treatment; and
ii. Miscellaneous routine inventory replacement items.
c. Fuel
d. Software Maintenance Contracts
e. Purchases of supplies and services used for catering events and private party activities, which are fully reimbursed by clients/ customers utilizing City event services ( e. g.

Conference Center).
f. Plant Maintenance Items: valves, variable frequency drives, and motor repairs/ replacements.
g. Fleet Maintenance Items: parts and repairs needed to get critical vehicles/ equipment back into service.
h. Fire foam.
i. Laboratory testing services.
j. Items purchased for resale.
5, City Departments under the direction of their department heads are delegated authority to enter on behalf of the City contracts for supplies and equipment, maintenance, Public Projects and personal services not to exceed $ 5, 000, provided the purchase is included within an approved fund account and an unencumbered appropriation exists in the fund against which the purchase may be charged. and that periodic reports are provided in compliance with instructions from the City Manager. Splitting or separating into separate contracts within the 5, 000 limit for the purpose of evading the $ 5, 000 limit on this delegation of authority is prohibited_
PASSED AND ADOPTED this 171 day of August, 2022, by the following roll call vote:

AYES: Councilmember Orozco, Crane, Rodin, Duenas, and Mayor Brown NOES: None
ABSTAIN: None
ABSENT: None
7 Brown, Mayor
ATTEST:

K istine Lawler, City Clerk

RESOLUTION NO. 2022- 56

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH DELEGATING AUTHORITY

TO CITY OFFICIALS TO ISSUE CHANGE ORDERS ON SUPPLY AND EQUIPMENT

PURCHASES, MAINTENANCE CONTRACTS, PUBLIC PROJECT CONTRACTS AND

PERSONAL SERVICES CONTRACTS

WHEREAS,

1. The City of Ukiah frequently purchases supplies, materials and equipment, and enters into maintenance, public project and personal services contracts, as defined in Ukiah City Code Section 1522.A, which includes professional services contracts or other service contracts, and

2. In the course of such purchases it is sometimes necessary to execute routine change orders to authorize additional expenditures not contemplated when the original contract was entered; and

3. The responsible City department head, with the approval of the City Manager, is the appropriate party to execute routine change orders when those are necessary to satisfactorily complete projects budgeted by the City Council, but these City officials require guidance for determining when a change order is routine; and

4. This resolution amends and replaces Resolution No. 201149, adopted on November 16, 2011.

NOW, THEREFORE, BE IT RESOLVED as follows:

1. Supply and Equipment Contracts. Authority to execute routine change orders in connection with supply and equipment contracts is hereby delegated to the City department head responsible for managing the contract; provided the department head secures the approval of the City Manager. As used in this Section 1, " routine change order" means a change order for which the City estimates that the total additional cost of the change order will not exceed ten percent ( 10%) of the original contract sum; provided that no change order may cause the total contract price, including the change order, to exceed the total amount that the City Council has previously budgeted for those services, unless the Council separately authorizes an additional appropriation.

2. Maintenance and Personal Service Contracts. Authority to execute routine change orders in connection with maintenance and personal services contracts, as defined in Ukiah City Code Section 1522. A, is hereby delegated to the City department head responsible for managing the contract; provided the department head secures the approval of the City Manager. As used in this Section 2, " routine change order" means a change order for which the City estimates that the total additional cost of the change order will not exceed ten percent 10%) of the original contract sum or $ 10,000 whichever is greater; provided that no change order may cause the total contract price, including the change order to exceed the total amount that the City Council has previously budgeted for those services, unless the Council separately authorizes an additional appropriation.

3. Public Project Contracts. Authority to execute routine change orders in connection with public projects contracts, as defined in Ukiah City Code Section 1522. A, is hereby delegated to the City department head responsible for managing the contract; provided the department

Attachment 2

head secures the approval of the City Manager. As used in this Section 2, " routine change order" means a change order for which the City estimates that the total additional cost of the change order will not exceed ten percent ( 10%) of the original contract sum or $ 10, 000 whichever is greater; provided that no change order may cause the total contract price, including the change order to exceed the total amount that the City Council has previously budgeted for those services, unless the Council separately authorizes an additional appropriation.

4. This delegation of authority shall apply to all supply and equipment purchases, and maintenance and personal services contracts pending on the date of this resolution or hereafter approved.

PASSED AND ADOPTED this 17' hday of August, 2022, by the following roll call vote:

AYES: Councilmember Orozco, Crane, Rodin, Duenas, and Mayor Brown NOES: None
ABSTAIN: None
ABSENT: None
JiI Brown, Mayor
ATTEST:

K stine Lawler, City Cleric

Attachment 3
Resolution No. _______

RESOLUTION NO. __________
AMENDING AND REPLACING RESOLUTION NO. 2015-102022-55

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH

INCREASING THE DOLLAR LIMITS FOR OPEN MARKET PROCUREMENTS PURSUANT TO UKIAH CITY CODE SECTION 1522

WHEREAS,

1. Ukiah City Code (“UCC”) Section 1522 specifies when contracts for supplies and equipment, maintenance, Public Projects and personal services may be: (1) awarded without notice to the City Council, (2) without prior City Council approval, but with a report of the award to the City Council at its next regular meeting after the purchase has been made, and (3) only with City Council approval prior to award of the contract; and

2. The above-described treatment of these purchases depends on the dollar amount of the purchase; and

3. Subsection D.1 in UCC Section 1522 authorizes the City Council to revise the dollar limits specified for contracts for supplies and equipment, maintenance, and personal services by resolution without amending the City Code; and

4. Open market purchases authorized by Section 1522 may be used only if the purchase is included within an approved fund account and an unencumbered appropriation exists in the fund against which the purchase may be charged; and

5. Under UCC Section 1503 the City Manager as the City’s Purchasing Officer with approval of the City Council, may authorize in writing, any department to purchase specified supplies and equipment independently of the Purchasing Department; in conformity with the established procedures and with periodic reports from the departments on the purchases made under such written authorization; and

6. The City Manager as the City’s Purchasing Officer has authorized City departments to purchase equipment and supplies and to procure maintenance services, personal services and Public Project services costing $1,0005,000 or less; and

7. The City Manager proposes to increase that delegation of authority to $5,00010,000; NOW, THEREFORE, BE IT RESOLVED as follows:

1. Except as provided in paragraph 6 below. the dollar limits in UCC Section 1522.B. 1, governing Supply and Equipment Contracts, is changed from $30,00060,000 to $60,00075,000 and from $20,00040,000 to $40,00060,000 respectively.

Attachment 3
Resolution No. _______

2. The dollar limits in UCC Section 1522.C.1.b.(1), governing Public Project Contracts, are changed from $30,00040,000 to $60,000; and in UCC Section 1522.C.2.b.(2), from $20,00060,000 to $40,00075,000, respectively.

3. The dollar limits in UCC Section 1522.C.2.a., governing Maintenance Contracts, and C.3.a. governing Personal Service Contracts, are changed from $20,00060,000 to $60,00075,000, and from $10,00040,000 to $40,00060,000, respectively.

4. The dollar limits in UCC Section 1522.B.1, governing Supply and Equipment Contracts, are eliminated for the following purchases of consumables:
a. Electric utility purchases of:
i. Conductor cable;
ii. Power poles;
iii. Transformers;
iv. Vaults;
v. Switchgear
vi. Miscellaneous routine inventory replacement items.
b. Water and sewer utility purchases of:
i. Chemicals for water and wastewater treatment; and
ii. Miscellaneous routine inventory replacement items.
c. Fuel
d. Software Maintenance Contracts
e. Purchases of supplies and services used for catering events and private party activities, which are fully reimbursed by clients/customers utilizing City event services (e.g. Conference Center).
f. Plant Maintenance Items: valves, variable frequency drives, and motor repairs/replacements.
g. Fleet Maintenance Items: parts and repairs needed to get critical vehicles/equipment back into service.
h. Fire foam.
i. Laboratory testing services.
j. Items purchased for resale.
k. Water Resources:
i. Pumps
ii. Scada
l. Subscription based software.

6. City Departments under the direction of their department heads are delegated authority to enter on behalf of the City contracts for supplies and equipment, maintenance, Public Projects and personal services not to exceed $5,00010,000, provided the purchase is included within an approved fund account and an unencumbered appropriation exists in the fund against which the purchase may be charged. and that periodic reports are provided in compliance with instructions from the City Manager. Splitting or separating into separate contracts within the

Attachment 3
Resolution No. _______

$5,00010,000 limit for the purpose of evading the $5,00010,000 limit on this delegation of authority is prohibited.

PASSED AND ADOPTED this ____day of __________, 2025, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Susan Sher, Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk

Attachment 4
Resolution No. _______

RESOLUTION NO. __________
AMENDING AND REPLACING RESOLUTION NO. 2022-55

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH

INCREASING THE DOLLAR LIMITS FOR OPEN MARKET PROCUREMENTS PURSUANT TO UKIAH CITY CODE SECTION 1522

WHEREAS,

1. Ukiah City Code (“UCC”) Section 1522 specifies when contracts for supplies and equipment, maintenance, Public Projects and personal services may be: (1) awarded without notice to the City Council, (2) without prior City Council approval, but with a report of the award to the City Council at its next regular meeting after the purchase has been made, and (3) only with City Council approval prior to award of the contract; and

2. The above-described treatment of these purchases depends on the dollar amount of the purchase; and

3. Subsection D.1 in UCC Section 1522 authorizes the City Council to revise the dollar limits specified for contracts for supplies and equipment, maintenance, and personal services by resolution without amending the City Code; and

4. Open market purchases authorized by Section 1522 may be used only if the purchase is included within an approved fund account and an unencumbered appropriation exists in the fund against which the purchase may be charged; and

5. Under UCC Section 1503 the City Manager as the City’s Purchasing Officer with approval of the City Council, may authorize in writing, any department to purchase specified supplies and equipment independently of the Purchasing Department; in conformity with the established procedures and with periodic reports from the departments on the purchases made under such written authorization; and

6. The City Manager as the City’s Purchasing Officer has authorized City departments to purchase equipment and supplies and to procure maintenance services, personal services and Public Project services costing $5,000 or less; and

7. The City Manager proposes to increase that delegation of authority to $10,000; NOW, THEREFORE, BE IT RESOLVED as follows:

1. Except as provided in paragraph 6 below. the dollar limits in UCC Section 1522.B. 1, governing Supply and Equipment Contracts, is changed from $60,000 to $75,000 and from $40,000 to $60,000 respectively.

Attachment 4
Resolution No. _______

2. The dollar limits in UCC Section 1522.C.1.b.(1), governing Public Project Contracts, are changed from $40,000 to $60,000; and in UCC Section 1522.C.2.b.(2), from $60,000 to $75,000, respectively.

3. The dollar limits in UCC Section 1522.C.2.a., governing Maintenance Contracts, and C.3.a. governing Personal Service Contracts, are changed from $60,000 to $75,000, and from $40,000 to $60,000, respectively.

4. The dollar limits in UCC Section 1522.B.1, governing Supply and Equipment Contracts, are eliminated for the following purchases of consumables:
a. Electric utility purchases of:
i. Conductor cable;
ii. Power poles;
iii. Transformers;
iv. Vaults;
v. Switchgear
vi. Miscellaneous routine inventory replacement items.
b. Water and sewer utility purchases of:
i. Chemicals for water and wastewater treatment; and
ii. Miscellaneous routine inventory replacement items.
c. Fuel
d. Software Maintenance Contracts
e. Purchases of supplies and services used for catering events and private party activities, which are fully reimbursed by clients/customers utilizing City event services (e.g. Conference Center).
f. Plant Maintenance Items: valves, variable frequency drives, and motor repairs/replacements.
g. Fleet Maintenance Items: parts and repairs needed to get critical vehicles/equipment back into service.
h. Fire foam.
i. Laboratory testing services.
j. Items purchased for resale.
k. Water Resources:
i. Pumps
ii. Scada
l. Subscription based software.

6. City Departments under the direction of their department heads are delegated authority to enter on behalf of the City contracts for supplies and equipment, maintenance, Public Projects and personal services not to exceed $10,000, provided the purchase is included within an approved fund account and an unencumbered appropriation exists in the fund against which the purchase may be charged. and that periodic reports are provided in compliance with instructions from the City Manager. Splitting or separating into separate contracts within the $10,000 limit for the purpose of evading the $10,000 limit on this delegation of authority is prohibited.

Attachment 4
Resolution No. _______

PASSED AND ADOPTED this ____day of __________, 2025, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Susan Sher, Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk

Agenda Item No: 14.a.

MEETING DATE/TIME: 12/17/2025

ITEM NO: 2025-1371

AGENDA SUMMARY REPORT
SUBJECT: Award Contract to HDR, Inc. in the Amount of $664,000 for Consulting Services Related to the Federal Energy Regulatory Commission Relicensing Application for Lake Mendocino Hydroelectric Plant, and Approval of Corresponding Budget Amendment.

DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:

1. Hydro FERC License

2. RFP E33293 Lake Mendocino Hydroelectric Relicensing

3. HDR - Proposal - Lake Mendocino Hydroelectric Relicensing - Final Summary: Council will consider awarding a contract to HDR, Inc. in the amount of $664,000 for Consulting Services related to the Federal Energy Regulatory Commission Relicensing Application for Lake Mendocino Hydroelectric Plant, and approve the corresponding budget amendment.

Background: On April 1, 1982, the Federal Energy Regulatory Commission (FERC) issued the City of Ukiah a 50-year license (Attachment 1) to construct, operate, and maintain the Lake Mendocino Hydroelectric Power Plant at the United States Army Corps of Engineers' (USACE) Coyote Dam located on the East Fork of the Russian River. Lake Mendocino Hydroelectric Plant (LMHP) was constructed and commissioned in 1986 and provides up to 12% of the City's needs with clean, renewable energy. Under the Federal Power Act of 1920, Congress gave FERC exclusive authority to license non-federal hydropower projects, such as LMHP, that are connected to a federal dam. Relicensing is a regulatory proceeding through which FERC evaluates whether the project continues to serve the public interest by balancing reliable, low-cost power with environmental protection, river safety, recreation, and cultural and fisheries resources. Relicensing starts years in advance of the license expiration with detailed engineering and environmental studies and consultation with various stakeholders. The LMHP is considered a relatively straightforward project due to the fact that it sits on Federal land, water flows are not controlled by the City, and there are no major changes proposed to the generation facilities.

LMHP consists of two (2) hydro-generation units, one (1) 1000 kW and one (1) 2500 kW unit and has the capability of generating an average of 17,660,000 kilo-watt-hours (kWh) per year. However, water flow dictates how much energy can be produced at any given time. In FY24 and FY25 the Plant produced more than 70% of the average. The three previous years, production was less due to drought and maintenance outages and resulted in 10% to 40% of the average. The original $18 million bond was paid off in 2018 and freed up over $2,000,000/year in repayment. With this payoff, LMHP is, effectively, a zero energy cost resource. Additional value is realized with the savings of the Transmission Access Charges (TAC), the Renewable Energy Credit (REC) value, and the Resource Adequacy (RA) provided, making LMHP a valuable, behind the meter, resource.

Staff produced a Scope of Work for Consulting services for the entire 6-year permitting process, through license issuance. The Scope includes preparation of the Notice of Intent and Pre-Application Document, conducting mandatory consultations with federal agencies and tribal governments, holding required public stakeholder meetings, developing study plans and conducting required studies to assess potential

impacts. Staff will be intimately involved in the entire process and will keep Council notified of milestones and events related to the process. Staff will be seeking a 50-year license for this process.

Discussion: A Request for Proposal (RFP) (Attachment 2) for the Lake Mendocino Hydroelectric Relicensing Project was released on August 25, 2025, with a due date of September 25, 2025. The City received two proposals in response. After a thorough evaluation process, including a review of each firm's capabilities, reputation, and proposed solutions, Staff recommends moving forward with HDR, Inc. based on independent scoring conducted by the City's evaluation team. See Attachment 3 for proposal submitted by HDR, Inc. This project has $50,000 budgeted for FY26 and Staff is requesting a budget amendment to cover the anticipated $85,800 for this year. Subsequent years will be budgeted based on the Consultant's estimates of yearly costs.

The following is the estimated cost breakdown by fiscal year.

Staff recommends Council award a contract to HDR, Inc. in the amount of $664,000 for Consulting Services related to the Federal Energy Regulatory Commission Relicensing Application for Lake Mendocino Hydroelectric Plant, and approve the corresponding budget amendment.

Recommended Action: Award contract to HDR, Inc. in the amount of $664,000 for Consulting Services related to the Federal Energy Regulatory Commission Relicensing Application for Lake Mendocino Hydroelectric Plant, and approve the corresponding budget amendment.

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 80026220.52100; $43.333
PROPOSED BUDGET AMOUNT: 80026220.52100; $85,800
FINANCING SOURCE: 800 Fund
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sage Sangiacomo, City Manager; Myles Fisette, Purchasing Manager STRATEGIC PLAN (SP):SP 1C - Encourage and support an environmentally sustainable and resilient community by embracing new technology, setting policy, and evaluating critical infrastructure.

CLIMATE INITIATIVES (CI):CI-1d – Continue plan to meet statewide goals for purchased power by 2030.CI1b – Increase renewable power production and storage.

GENERAL PLAN ELEMENTS (GP):GP-A5 - Environment and Sustainability Element

Attachment 1

REQUEST FOR PROPOSAL

LAKE MENDOCINO HYDROELECTRIC RELICENSING
Request Date: August 25, 2025
Deadline for Responses: September 25, 5:00 P.M. (Pacific Time) Attachment 2

City of Ukiah Page 2
Request for Proposals – Lake Mendocino Hydroelectric Relicensing

CITY OF UKIAH
Request for Proposal (RFP)
Lake Mendocino Hydroelectric Relicensing

1.0 INTRODUCTION & BACKGROUND
The City of Ukiah (“City”) is soliciting proposals from professional consulting firms to aid the City in its FERC Relicensing of the Lake Mendocino Hydroelectric Power Plant (“Hydro”) located at the outlet conduit for Coyote Dam at Lake Mendocino. The Hydro contains two turbine/generator units: a 1,000-kW Francis unit and a 2,500- kW Francis unit, a substation, a step-up transformer, switchgear, and appurtenant facilities. The FERC license has a 50-year term and was issued on April 1, 1982, and the license ends on March 31, 2032. For the purposes of this proposal, assume the FERC Traditional Licensing Process.

2.0 CONTACT PERSON
Please contact Myles Fisette, Purchasing Manager, if you have questions or require additional information.

Questions must be submitted in writing via email. Contact information can be found below.

Myles Fisette
City of Ukiah
(707) 463-6225
[email protected]
Communication between a proposing company and a member of the City staff, other than the designated contact person, or between a proposing company and a non-designated City representative regarding the selection of a proposing company or award of this contract is explicitly prohibited from the time the RFP is advertised until the selection of a proposing company or award of the contract. Questions pertaining to this RFP shall be addressed to the party specified above. Failure of a proposing company, or any of its representatives, to comply with this paragraph will result in their proposal being rejected.

3.0 SCHEDULE OF EVENTS
The schedule for this procurement is as follows:

Distribute Request for Proposals: August 25, 2025
Deadline for Responses: September 25, 5:00 P.M. (Pacific Time) City Evaluation of Proposals: October 3, 2025
Interviews (if necessary) October 6, 2025
City Council approval requested
for recommended firm: October 15, 2025
The City must receive proposals no later than the time and date specified above. Those proposals received after this date and time will not be considered. Proposals will only be accepted electronically. Send your proposals to the contact person listed in Section 2.0 above.

Acceptable forms of electronic delivery are emailing the proposal directly, or providing a link to the documents for download, as long as the email is received by the established deadline. It is highly recommended to request a delivery receipt with the email to confirm that it has been received.

4.0 SCOPE OF SERVICES
The scope of services shall include tasks described below, as well as other elements or modifications, which may be suggested by consultants presenting proposals to better meet the needs of the City. All services shall be provided in accordance with the following attachments: Attachment A – City of Ukiah Insurance Requirements and Attachment B – City of Ukiah Professional Services Agreement.

The Project includes the following Scope of Work:

A. Prepare and file a Notice of Intent (“NOI”) with the Federal Energy Regulatory Commission (“FERC”) stating the City’s intent to file an application for a new FERC license for the Hydroelectric facility.

City of Ukiah Page 3
Request for Proposals – Lake Mendocino Hydroelectric Relicensing B. Prepare and file a Pre-Application Document (“PAD”) with FERC for the Hydro relicensing, providing existing environmental, operational, and engineering information.

C. Conduct any mandatory consultations with regulatory agencies, tribal governments, and other interested parties to support the development of the FERC Hydro Relicensing Application (“Application”).

D. Conduct required public and stakeholder meetings with regulatory agencies, tribes, and other interested parties for completion of the Application.

E. Develop study plans and conduct any required studies to assess potential impacts on fish and wildlife, water quality, recreation, cultural resources, and other environmental resources.

F. Respond to comments on study plans, studies, and all other aspects of pre-Application relicensing processes and participate in any applicable dispute resolution processes for disputes regarding Hydro relicensing.

G. Coordinate with tribal governments to ensure consultation requirements under Section 106 of the National Historic Preservation Act are met, including evaluation of cultural and historic resources that may affected by continued project operation.

H. Secure Water Quality Certification from the California State Water Resources Control Board.

I. Comply with the California Environmental Quality Act, if applicable, preparing necessary environmental documentation and coordinating with the FERC National Environmental Policy Act (NEPA) process to streamline review.

J. Support FERC’s NEPA review.

K. Prepare and file the completed Application with FERC.

L. File annual progress reports with FERC and provide support through until a new license is issued by FERC.

It is expected that the Project will be completed in compliance with any FERC deadlines that are applicable to relicensing of the Hydro. Without limiting the foregoing, the final NOI and PAD shall be submitted to FERC no later than December 31, 2027, and the final Application shall be submitted to FERC no later than December 31, 2029.

The selected consultant firm will be expected to furnish all services required to complete the tasks within the Scope of Work, including, without limitation, project management services, administrative support, development of re-licensing plans for the Hydro, coordination and organization of public meetings and outreach, preparation of the NOI, PAD, and Application, development of a study plan for the Application, review and preparation of responses to comments received, preparation and completion of any required studies for the Application, and any other services and tasks required to complete the Scope of Work.

The selected consultant firm will be expected to submit drafts of the NOI, PAD, and the Application to the City for City’s review and approval prior to submission of these documents to FERC. The consultant firm will provide monthly progress reports to the City and will attend the City’s bi-monthly Council meetings and present updates to the City Council Members upon request by the City. Upon execution of the contract the selected consultant firm shall promptly submit a proposed project schedule to the City for review and approval.

Respondents to this RFP must demonstrate they have the experience, resources, and abilities required to timely and competently complete the Scope of Work and to provide the services described herein and in the attachments.

City of Ukiah Page 4
Request for Proposals – Lake Mendocino Hydroelectric Relicensing The consulting firm selected shall be based on the City’s estimate of the consulting firm’s qualifications and ability to timely and competently perform the requested Scope of Services. The City may interview firms prior to selecting and negotiating a contract. The City does not discriminate on the basis of race, color, national origin, religion, age, ancestry, medical condition, disability or gender in consideration for an award of contract.

This RFP does not commit the City to award a contract, to defray any costs incurred in the preparation of a Proposal pursuant to this RFP, or to procure or contract for work. The City reserves the right to reject all Proposals. The City also reserves the right to cancel or revise in part or in its entirety this RFP. If the City cancels or revises this RFP, then it will do so by addenda posted to the City’s website. The City also reserves the right to extend the date responses are due.

5.0 REQUIRED PROPOSAL CONTENT
Firms interested in providing the services described in the section above must submit a proposal responding to all the questions below and providing all information requested in a format that mirrors the RFP by section and order listed. Proposals shall include at a minimum:

A. Provide a cover letter stating that you have reviewed the requirements of this RFP, and who the signatory will be for any contract.

B. Provide a brief history and the qualifications of your firm and the principals, and that of any key subconsultants. Provide an organization chart showing the firm and sub-consultant responsibilities.

C. Provide the name, a brief resume, and percent availability of the responsible individual(s) from each firm being proposed to work with the City. The consultant is to provide a statement that the assigned personnel will not be substituted without the City’s approval.

D. Give examples of FERC hydroelectric relicensing processes you have managed. Include details such as the project name, dates of relicensing process, your firm’s specific role and responsibilities, and the outcome of each project (e.g. whether the new license was issued and when).

E. Provide a statement of project understanding and project approach for the Project.

F. Provide a proposed project schedule, with key dates and milestones, assuming a notice to proceed date of November 3rd, 2025.
• The project schedule and fee proposal shall include monthly project meetings. The Consultant shall prepare an advanced agenda, keep minutes and records of decisions made in the meetings.

G. Provide resumes of all key personnel.

H. Prepare a fee proposal for the project. The Consulting Firm should be aware that the fee proposal will be used as one of the criteria in selecting and ranking firms. The fee proposal shall be part of the proposal as an Attachment and not separately in a sealed envelope. The fee proposal shall include the following:
• Rate Sheet. A current hourly billing rate sheet, to be valid for the entire duration of the contract printed on one 8 ½ x 11 page identify all key member, including sub-consultants (if any). • Fee Proposal: Include a base total hour and fee proposal for all costs to complete all the tasks in their proposed scope of work.

I. Identify any exceptions you are proposing with respect to the Scope of Services. Additionally, if there are any exceptions to the City’s insurance requirements and/or the City’s draft professional services agreement as shown in the attachments, the Consultant should list the exceptions in the proposal.

6.0 PROPOSAL EVALUATION
The following evaluation criteria will be used in evaluating and selecting candidates:

City of Ukiah Page 5
Request for Proposals – Lake Mendocino Hydroelectric Relicensing A. Consultant Experience and Qualifications – Demonstrated experience with FERC relicensing, number of projects completed, familiarity with CA regulatory environment, qualifications of key staff (20%) B. Technical Approach and Understanding of Scope – Quality of proposed methodology for NOI, PAD, study plans, studies, consultation, dispute resolution, and application filing (20%) C. Demonstration of understanding of the project (15%)
D. Availability to perform work (15%)
E. Clarity of submittal and responsiveness to the RFP (15%) F. Cost Proposal (15%)
The City reserves the right to reject any and all proposals. The City reserves the right to award a contract or multiple contracts to the firm or firms that presents the proposal, which in the sole judgment of the City, best serves the City’s interest. The City reserves the right to reject any or all proposals, to waive minor irregularities in said proposals, and/or negotiate minor deviations with the successful firm or firms.

9.0 ADDENDA
If it becomes necessary to revise any part of this Request for Proposal after it has been released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website at www.cityofukiah.com/purchasing with the rest of the documents. Anyone who intends to submit a proposal in response to this solicitation must check the website frequently for any posted addenda. Anyone submitting a proposal will be deemed to have seen and agreed to be bound by the posted addenda.

10.0 INSURANCE REQUIREMENTS
Provided as Attachment “A” are the City’s complete insurance requirements. Awarded firm, prior to performing any work, shall procure and maintain for the duration of the contract insurance per the attached requirements.

11.0 CITY BUSINESS LICENSE
Awarded firm will be required to maintain a City business license for the duration of the contract. Information regarding the City business license can be found on the City website, at www.cityofukiah.com/businesses.

12.0 PUBLIC RECORDS
All materials submitted in response to this RFP are property of the City and will not be returned. The materials will be a public record subject to the disclosure provisions of the California Public Records Act and any other related public law or provision of such laws.

13.0 FINANCIAL RESPONSIBLITY
The City accepts no financial responsibility for any costs incurred by a firm in responding to this RFP. Submissions will become the property of the City and may be used by the City in any way deemed appropriate.

INSURANCE REQUIREMENTS FOR CONSULTANTS
Consultant(s) shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant(s), his agents, representatives, or employees.

I. Minimum Scope of Insurance
Coverage shall be at least as broad as:

A. Insurance Services Office Commercial General Liability coverage (Form No. CG 20 10 10 01 and Commercial General Liability – Completed Operations Form No. CG 20 37 10 01).

B. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

C. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

D. Errors and Omissions liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage is to be endorsed to include contractual liability.

II. Minimum Limits of Insurance
Consultant shall maintain limits no less than:

A. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations, as applicable. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Insurance must be written on an occurrence basis.

B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. Insurance must be written on an occurrence basis.

C. Workman’s Compensation Employer’s Liability: $1,000,000 per accident for bodily injury or disease.

D. Errors and Omissions liability: $1,000,000 per occurrence. If written on a claims-made basis, insurance coverage must cover claims filed within 3 years after contract work completed.

III. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the insurer to reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officers, officials, employees and volunteers; or the Consultant to provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses; or to approve the deductible without a guarantee.

IV. REQUIRED Insurance Provisions
Proof of general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

A. The City, its officers, officials, employees, and volunteers are to be covered as ADDITIONAL INSURED with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment, furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance, or as a separate owner’s policy.

Attachment A

B. The workers’ compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. NOTE: You cannot be added as an additional insured on a workers’ compensation policy.

C. For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it.

D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City.

V. RATING - Acceptability of Insurers
Insurance is to be placed with admitted California insurers with a current A.M. Best’s rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating.

VI. Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City. If endorsements are on forms other than the City’s forms, those endorsements must provide coverage that is equivalent to or better than the forms requested by the City. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

If you have questions regarding our insurance requirements contact:

Risk Manager
(707) 463-6287 or FAX (707) 463-6204
Revised: 11/20/08

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AGREEMENT FOR

PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this day of , 2008 (“Effective Date”), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and _________________, a _____________ [sole proprietorship, corporation, partnership, limited partnership, limited liability company, etc.] organized and in good standing under the laws of the state of ______________, hereinafter referred to as "Consultant".

RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to ________________________________. b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement.
c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement.

TERMS OF AGREEMENT

1.0 DESCRIPTION OF PROJECT

1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A").

2.0 SCOPE OF SERVICES

2.1 As set forth in Attachment "A".

2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement.

3.0 CONDUCT OF WORK

3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services within ________________ from receipt of the Notice to Proceed.

Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation.

4.0 COMPENSATION FOR SERVICES

4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $-------. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment B, Attachment B

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which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment B. Consultant shall complete the Scope of Work for the not-toexceed guaranteed maximum, even if actual time and expenses exceed that amount.

4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement.

4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1.

4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed.

5.0 ASSURANCES OF CONSULTANT

5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose.

It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed.

Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City.

Consultant shall pay all estimated and actual federal and state income and selfemployment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit.

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Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement.

5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City’s local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager’s determination.

6.0 INDEMNIFICATION

6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage – Completed Operations Form No. CG 20 37 10 01.

2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.

3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:

1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit.

2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.

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3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.

4. Errors and Omissions liability: $1,000,000 per occurrence.

C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:

1. General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement.

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3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend from ------ to ------------.

4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.

E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating.

F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted.

All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium.

G. Subcontractors
Consultant shall include all subcontractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1.

6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City.

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“Indemnify,” as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses.

References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors.

7.0 CONTRACT PROVISIONS

7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A".

All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City.

7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County.

7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties.

7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect.

7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing.

7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent.

7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself.

7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services

PAGE 7 OF 7
performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract.

7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement.

8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows:

CITY OF UKIAH --------------
DEPT. OF_____________ --------------
300 SEMINARY AVENUE --------------
UKIAH, CALIFORNIA 95482-5400

9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:

CONSULTANT
BY: __________________________ ____________________
Date
PRINT NAME: _________________
__________________
IRS IDN Number

CITY OF UKIAH
BY: ____________________
Date

CITY MANAGER
ATTEST

PAGE 8 OF 7
____________________
CITY CLERK Date

PROPOSAL FOR
Lake Mendocino
Hydroelectric Relicensing
City of Ukiah
December 3, 2025
Attachment 3

1 Capitol Mall, Suite 500, Sacramento, CA 95814 T | 916.679.8700 hdrinc.com

CONTACT
Chuck Vertucci
Project Manager
[email protected]
916.679.8768
02 RE: Proposal for Lake Mendocino Hydroelectric Power Plant Relicensing Dear Selection Committee,
HDR Engineering, Inc. (HDR) appreciates the opportunity to provide the City of Ukiah (City) with a proposal to serve as the consultant for the Federal Energy Regulatory Commission (FERC) relicensing of the City’s Lake Mendocino Hydroelectric Power Plant, FERC Project No. 2841 (Lake Mendocino PP).

The Right Team to Effectively Partner with the City. HDR has assembled a team with recent, deep, and ongoing expertise and leadership to successfully and efficiently address the challenges the City will encounter during relicensing. Our team will be led by Project Manager (PM), Chuck Vertucci. Chuck has over 18 years of experience with relicensing projects similar to Lake Mendocino PP. Supporting Chuck is our Senior FERC Advisor, Devin Malkin, our Assistant Project Manager (APM), Ian Cain, and technical resource leads Norm Ponferrada, Matt Paquette, Danielle Risse, and Keir Keightley. All have successfully completed work on multiple FERC relicensings. Additionally, as Principal-in-Charge, Elizabeth Dawson will help make sure Chuck and the team have the resources needed to meet the City’s relicensing goals. Elizabeth’s 28-year career includes 19 years of oversight and implementation of El Dorado Irrigation District’s Project 184 FERC license. Our proposed team is mostly located in HDR’s Sacramento office, where HDR has more than 50 employees working on hydropower relicensing and related services. Our team has extensive California-specific relicensing experience, with HDR acting as the lead consultant on over 30 relicensings. In addition to our strong Northern California team, HDR has a nationally recognized FERC regulatory practice that has completed FERC relicensings across the country. Our proposed team communicates regularly with these national colleagues on the latest changes to FERC regulations, as well as lessons learned and creative solutions to relicensing challenges.

Relicensing Approach. HDR understands that every licensee and relicensing is unique. If we are selected for the City’s Lake Mendocino PP relicensing, we will act quickly to develop a quality partnership with City staff and identify relicensing goals, management style, and outreach approach, as these up-front planning efforts will shape the relicensing process.

Additionally, HDR will support the City in navigating the numerous regulatory deadlines and requirements, identifying what is required by the regulations and developing an effective and efficient plan to meet them. HDR will share our experience in successful negotiations and building partnerships with interested parties, while keeping the City’s relicensing goals and objectives at the forefront. HDR agrees with the City’s decision to request to use the Traditional Licensing Process (TLP) and will craft the relicensing strategy around that process.

RFP Response. HDR commends the City on its detailed outline of the relicensing process in the RFP. Our proposal addresses each of the City’s identified tasks, demonstrating understanding and approach for each, how our relicensing experience will be applied, the estimated level of effort, and how HDR will support the City in a successful, efficient, and streamlined relicensing of Lake Mendocino PP. HDR has also reviewed the terms of the City of Ukiah Consulting and Professional Services Contract and included our requested redlines in Section I, which we would be happy to discuss further with the City This proposal is signed by Elizabeth (Libby) Mesbah, who is authorized to negotiate and execute contracts on behalf of HDR Engineering, Inc. Above all, we are committed to partnering with you in the delivery of a successful project. Meeting the City’s needs and expectations is vital to our continued success, and we are committing our teams and resources to provide you with quality services. If you have any questions or require additional information, please contact Chuck Vertucci at 916.425.8342 or [email protected].

Sincerely,
HDR Engineering, Inc.

Chuck Vertucci
Project Manager
Elizabeth “Libby” Mesbah, PE
Vice President
September 25, 2025
Myles Fisette
Purchasing Manager
City of Ukiah
707.463.6225
[email protected]
A. Cover Letter

City of Ukiah | Lake Mendocino Hydroelectric Relicensing 03 Table of Contents
A. Cover Letter.......................................................................................................... 02 B. History and Qualifications .................................................................................05 Company Overview and Organizational Structure............................................................06 Local and Recent FERC Relicensing Experience .................................................................07 Recent Experience in the Russion River and Lake Mendocino .......................................07 C. Staffing Plan..........................................................................................................08 Organizational Chart.................................................................................................................09 Staff Biographies & Percentage of Availability.....................................................................10 D. Example HDR-Lead FERC Relicensing Projects..............................................11 E. Project Understanding and Approach ............................................................. 17 Key Project Strategies ................................................................................................................18 Project Management and City Coordination........................................................................18 Project Approach ........................................................................................................................19 F. Scope of Services (Major Milestones and Deliverables)............................ 20 Prepare and File a Notice of Intent..........................................................................................21 Prepare and File a Pre-Application Document.....................................................................21 Consultation with Regulatory Agencies and Other Interested Parties..........................21

City of Ukiah | Lake Mendocino Hydroelectric Relicensing 04 Table of Contents (continued)
Meetings with Regulatory Agencies and Other Interested Parties ...............................22 Develop Study Plans and Conduct Studies..........................................................................23 Cultural and Tribal Resources .................................................................................................23 Terrestrial Resources.................................................................................................................23 Water Resources........................................................................................................................23 Conducting Studies Safely .......................................................................................................24 Respond to Comments and Engage in Dispute Resolution .............................................24 License Application ...................................................................................................................24 Post-FLA Activities ....................................................................................................................25 Project Schedules.......................................................................................................................26 G. Resumes ................................................................................................................ 29 H. Fee Proposal (Including Rate Sheet and Assumptions).............................46 Task Contingency Budget.........................................................................................................47 Budget Assumptions.................................................................................................................48 Rate Sheet....................................................................................................................................50 I. Proposed Exceptions ............................................................................................. 51

History and
Qualifications
B

ILP (Integrated
Licensing Process)
Other Major
Approvals
TLP (Traditional
Licensing Process)
ALP (Alternative
Licensing Process)
Key Relicensing
Subconsultant
Upper American River and
Iowa Hill Pumped Storage
Yuba River
Don Pedro
Yuba-Bear
Narrows #2 T-Line
Rollins T-Line French Meadows T-Line
DeSabla-Centerville
South SWP
Beardsley / Donnells
Chili Bar
Donnells-Curtis T-Line
Tulloch
Spring Gap -Stanislaus
Sly Creek T-Line
Woodleaf / Kanaka T-Line
Boca and Prosser Creek
Pine Flat
Camp Far West
Monticello
Escondido
Camp Far West T-Line
Devil Canyon
LEGEND | HDR licensing/relicensing services:

Merced River
Balch
Borel
La Grange
Deer Creek
Lower Drum
Upper Drum-Spaulding
Narrows
South Feather
Vanjop #1
Helms Pumped Storage
Pine Flat T-Line
Merced Falls
Narrows #1 T-Line
Columbia Water Supply
Local knowledge blended with national expertise results in fl exible, customized relicensing solutions tailored to your needs.

HDR Offi ce
Locations
Battle Creek
City of Ukiah | Lake Mendocino Hydroelectric Relicensing 06 B. History and Qualifications
HDR is a 100-year-old, employee-owned firm, specializing in engineering, architecture, environmental, and construction services. The firm employs over 13,000 professionals, including over 600 employees in seven offices in Northern California. HDR has a nationally recognized hydropower program, which includes professionals in regulatory, environmental, and engineering fields. Our Sacramento office functions as one of the regional hubs for hydropower expertise, and HDR has more than 50 employees working on hydropower regulatory, engineering, and related services. HDR’s FERC relicensing team has been the lead consultant for 30 relicensings and numerous other FERC proceedings in California (see Figure 1).

Company Overview and Organizational Structure
ILP (Integrated
Licensing Process)
Other Major
Approvals
TLP (Traditional
Licensing Process)
ALP (Alternative
Licensing Process)
Key Relicensing
Subconsultant
LEGEND | HDR licensing/relicensing services:

HDR Office
Locations
Figure 1: HDR FERC Projects in California

City of Ukiah | Lake Mendocino Hydroelectric Relicensing 07 HDR’s team will not replace any key personnel without prior written consent from the City. HDR’s ongoing succession planning and mentoring of staff will allow for a smooth transition if necessary.

We have been commended on several ongoing relicensings as having the “brain trust” still actively engaged, even after licensee staff have changed. We will make a similar commitment to the City’s relicensing. Due to HDR’s strong, diverse team of experienced professionals in Sacramento and beyond, HDR has not included subcontractors on our proposed team.

Recent Experience in the Russian River
and Lake Mendocino
In 2014, Sonoma Water partnered with the US Army Corps
of Engineers (USACE), National Oceanic and Atmospheric
Administration (NOAA), US Geological Survey, Scripps Institution, and others to analyze the viability of Forecast Informed Reservoir Operations (FIRO) at Lake Mendocino (Coyote Valley Dam). Over the next six years, HDR provided hydrologic engineering and technical support services to Sonoma Water, analyzing
FIRO strategies in terms of flood risk management, water supply availability, ecosystem functions, and hydroelectric power generation. This culminated with the publishing
of Lake Mendocino FIRO Final Viability Assessment in
February 2021.

Subsequently, USACE San Francisco District (SPN) initiated the process to update the Lake Mendocino Water Control Manual to enhance the reservoir’s ability to meet its authorized purposes.

Today, HDR continues to support Sonoma Water and SPN as FIRO efforts expand to Lake Sonoma, providing engineering services in analyzing FIRO with a systemwide perspective in the Russian River watershed.

Local and Recent FERC Relicensing
Experience
HDR’s Sacramento-based relicensing team possesses the recent and ongoing experience and leadership necessary to assist the City through the Lake Mendocino PP Relicensing process. Our multidisciplinary team includes FERC regulatory specialists and subject matter experts experienced in the areas important for the City’s Lake Mendocino PP relicensing, including water resources, terrestrial biology, and cultural resources (see Figure 2). The proposed team has worked together on multiple FERC relicensings with key personnel serving in similar roles to those proposed for this project.

This translates to: • A local team with a thorough understanding of the FERC relicensing process to assist the City through each phase of the Lake Mendocino PP relicensing
• FERC regulatory specialists that will anticipate and mitigate challenges encountered during relicensing
• A national network of colleagues sharing information on the latest regulatory, legislative, and environmental issues that could impact the City’s Lake Mendocino PP relicensing
HDR recognizes that FERC relicensing is
a long and complex process. Having a
consistent consultant team is critical to
the City’s success. While HDR’s team is
committed to the City’s relicensing,
should unexpected changes occur, we
have built in redundancies and additional
resources to facilitate continued and
complete project support and execution.

Staffing Plan
C

City of Ukiah | Lake Mendocino Hydroelectric Relicensing 09 HDR developed its proposed team with the Lake Mendocino PP relicensing in mind. Our proposed Project Manager, Chuck Vertucci, is experienced in leading relicensings with smaller Project footprints and less anticipated environmental impacts, where the focus can be on completing the relicensing process in an efficient and cost-effective manner. Working closely with Chuck is our Senior FERC Advisor, Devin Malkin, and Assistant Project Manager, Ian Cain, who bring additional experience in navigating the relicensing process. Our proposed Principal-in-Charge, Elizabeth Dawson, brings an owner’s perspective to our project team and will support the City and the HDR team in this advisory role. Finally, HDR’s key technical leads have held these roles on numerous previous relicensings while working closely with Chuck.

The assigned personnel will not be substituted without the City’s approval.

HDR has intentionally limited the key personnel proposed for Lake Mendocino PP relicensing to control cost and maintain efficiencies and has confirmed that this Project fits within each key personnel’s overall workload. In addition, our broader team of FERC regulatory specialists and subject matter experts are available to assist, should the relicensing require additional resources. These staff will include junior, mid-level, and senior:
• FERC Regulatory Specialists
• Aquatic and Terrestrial Biologists
• Cultural Resource Specialists
• Environmental Planners
• Global Information Systems (GIS)/Data
Solutions Specialists
• Project Administrators and Accountants
HDR’s key personnel are introduced in staff biographies on the following page. Full resumes for each are provided in
Appendix A.

C. Staffing Plan
Elizabeth Dawson, PE
 Key Personnel

PRINCIPAL-IN-CHARGE

PROJECT MANAGER
Chuck Vertucci

SENIOR FERC ADVISOR
Devin Malkin

TECHNICAL RESOURCES
Aquatic/Water Resources
Norm Ponferrada
Anna Clabaugh
Terrestrial Resources
Ian Cain
Eliza Schlein
Recreation, Aesthetics, and
Land Use Resources
Matt Paquette
Kaden Emerson
Cultural Resources
Danielle Risse, RPA
Kamil Rochon
GIS/Data Solutions
Keir Keightley, GISP
Angela Tang
Administration/Accounting
Jacare Palmer
Tyler Miller
Jordyn Texley
Figure 2 - HDR Organizational Chart

ASSISTANT PROJECT MANAGER
Ian Cain

City of Ukiah | Lake Mendocino Hydroelectric Relicensing 10 Staff Biographies
Chuck Vertucci
Project Manager
30% Availability
For the last 18 years, Chuck has worked on
all phases of FERC relicensing and license
compliance in various capacities. For
the last 12 years, he has served as a PM,
FERC Regulatory Specialist, and technical
lead on several relicensing projects. He
led or assisted with multiple relicensings
from Pre-Application Development (PAD)
development and filing to license issuance
throughout California.

Norm Ponferrada
Water and Aquatic Resources Lead,
20% Availability
Norm has over 20 years of experience
managing complex fisheries and aquatic
studies, including design, site selection,
staffing, implementation, data analyses,
and report writing, as well as budgeting,
permitting, FERC relicensing, license
compliance, and public safety/outreach.

Elizabeth Dawson, PE
Principal-in-Charge
10% Availability
Elizabeth has over 28 years of experience
serving the water industry as a consultant
and a public utility owner. She is proficient at
building and leading multi-disciplinary teams
for program development and project delivery
from concept through facility operation.

Devin Malkin
Senior FERC Advisor
20% Availability
Devin has over 25 years of experience specific
to FERC regulatory processes, strategic
planning efforts, and environmental studies
associated with FERC relicensing efforts. He
has been HDR’s licensing manager, technical
lead, or strategic advisor for more than 20
FERC relicensing efforts nationwide (including
seven in California), as well as five projects
involving license surrender, decommissioning,
and non-power licenses.

Matt Paquette
Recreation, Aesthetics, and Land Use Resource Lead
20% Availability
Matt has 25 years of experience on more than 20
FERC hydropower relicensing projects and 5 FERC
transmission line relicensing projects throughout
California and the western United States. He is a Senior Recreation Planner with experience developing and
implementing recreation-related studies (25 years) and
aesthetic/visual resource studies (8 years).

Danielle Risse, RPA
Cultural Resources Lead1
20% Availability
Danielle has 24 years of archaeological
experience throughout California. She
has worked on over 25 FERC relicensing
and license compliance projects around
the country (California, Nevada, Idaho,
Washington, Montana, Alaska, and West
Virginia).

Ian Cain
Assistant Project Manager / Terrestrial Resources Lead
30% Availability
Ian has 15 years of experience as a senior botanist
on dozens of focused surveys, management efforts,
delineations, monitoring, and site assessments. He
leads terrestrial resources for multiple FERC projects, including relicensing, in California, as well as serving as an APM.

Keir Keightley
GIS/Data Solutions Lead
20% Availability
Keir has 20 years of experience with
geospatial technology applications in natural
science, civil engineering, and agriculture. His
experience also includes managing geospatial
support for FERC relicensing, including full
content creation and authorship of Exhibit G
elements of the license application.

Example HDR-Lead
FERC Relicensing
Projects
D

City of Ukiah | Lake Mendocino Hydroelectric Relicensing 12 D. Example HDR-Lead FERC Relicensing Projects
HDR has worked on over 30 relicensings
in California (See Figure 1), which allows
us to bring many lessons learned to
the Lake Mendocino PP relicensing. In
addition, our proposed Project Team
regularly coordinates across HDR’s
national relicensing practice, which has led
over 100 additional relicensings. However,
HDR recognizes that each relicensing is
different. Based on our understanding
of the Lake Mendocino PP relicensing,
we selected four recent projects with
similarities to the City’s relicensing
to highlight our recent and relevant
experience. Each of these projects has a
small footprint, uses FERC’s Traditional
Licensing Process (TLP), aims to complete
the relicensing as efficiently and costeffectively as possible, and was staffed by an HDR team similiar to the composition
we are proposing for this project.

13 HDR provided related strategic consulting and facilitation services requested by South Sutter Water District (SSWD) for its 6.8 MW Camp Far West Hydroelectric Project, FERC No. 2997, which consists of one main dam, one powerhouse with an associated switchyard, and appurtenant facilities and structures, including recreation facilities at Camp Far West Reservoir and gages.

The relicensing is utilizing FERC’s TLP and the required NOI, PAD, DLA, and FLA, have been filed with FERC along with a revised license application in 2023. HDR supported SSWD with several meetings with interested federal, state, and local agencies; Native American tribes; non-governmental organizations; and members of the public. HDR also led the development and implementation of 11 different studies to fill in identified information gaps, including water quality, fisheries, wildlife and plants, recreation, and cultural resources. HDR supported SSWD with the development of several

KEY FEATURES
• Project Management
• Strategic Planning
• External Interested Parties
Engagement
• Information Compilation/ Analytics
• Site Visits
• Relicensing Document
Development
• Study Planning, Implementation,
and Reporting
• Alternatives Analysis
• CEQA

KEY TEAM MEMBERS
• Robin Kent, Chuck Vertucci, Matt
Paquette, Keir Keightley

REFERENCE
Mr. Hayden Cornwell
General Manager, SSWD
P: 530.656.2242
E: [email protected]
management plans filed with the FLA, which involved meetings with California Department of Fish and Wildlife, National Marine Fisheries Service (NMFS), and California State Water Board. The relicensing is currently in the post-FLA phase with additional tasks remaining including supporting NEPA, CEQA, Section 401 Water Quality Certification, and ESA Consultation with NMFS.

Licensing challenges included clearly defining SSWD’s ability to store and manage water with its existing infrastructure, how non-project facilities downstream influences aquatic communities, limiting the geographic scope of the studies and effects analysis, and the complexities of Section 401 of the Clean Water Act and Section 7 of the ESA.

Camp Far West Hydroelectric Project FERC Relicensing
South Sutter Water District
Yuba, Placer, and Nevada Counties, California

14 HDR provided related strategic consulting and facilitation services requested by Yuba Water Agency (YWA) for its 12 MW Narrows Hydroelectric Project, FERC No. 1403, which consists of 1) one 1,077-foot-long tunnel that connects a USACE tunnel to the Project’s penstock; 2) a 266-ft-long steel pipe penstock that connects the Project tunnel to the Project’s powerhouse and includes a surge pipe; 3) a 12 megawatt powerhouse; and 4) a powerhouse access tram.

The relicensing is utilizing FERC’s TLP, and the required NOI, PAD, DLA, and FLA have been filed with FERC. HDR supported YWA with several meetings with interested federal, state, and local agencies; Native American tribes; non-governmental organizations; and members of the public. HDR also led targeted studies to collect

KEY FEATURES
• Project Management
• Strategic Planning
• External Interested Parties
Engagement
• Information Compilation/ Analytics
• Site Visits
• Relicensing Document
Development
• Study Planning, Implementation,
and Reporting
• Alternatives Analysis

KEY TEAM MEMBERS
• Chuck Vertucci, Robin Kent,
Matt Paquette, Ian Cain

REFERENCE
Mr. John James
Director of Resources Planning
Yuba Water Agency
P: 530.632.0765
E: [email protected]
additional information related to water quality, terrestrial resources (i.e., bats and special-status plants), and cultural resources. The relicensing is currently in the post-FLA phase; additional tasks include supporting NEPA, CEQA, ESA Consultation, and Section 106 Consultation.

Licensing challenges included avoiding NMFS’s insistence that the project be responsible for fish passage at USACE’s Englebright Dam, measures for the protection of ESA-listed fishes in the lower Yuba River, reasonably incorporating proposed Voluntary Agreement (VA), coordinated operations with other power projects in the watershed included YWA’s own Yuba River Development Project, and responding to study requests.

Narrows Hydroelectric Project FERC Relicensing
Yuba Water Agency
Yuba County, California

15 HDR provided related strategic consulting and facilitation services requested by Kings River Conservation District (KRCD) for its 171.3 MW Jeff L. Taylor-Pine Flat Power Plant Project, FERC No. 2741, which consists of three penstock extensions, one 165 MW powerhouse, one 6.3 MW powerhouse, and one recreation facility.

In parallel, HDR provided the services to the California Department of Water Resources (DWR) for their Pine Flat Transmission Line, FERC No. 2876, which consists of a 0.8-mile-long single-circuit 230 kV transmission line.

The relicensings are utilizing FERC’s TLP and the required NOI and PAD have been filed with FERC, with the Draft License Applications to be developed in 2025 and 2026. HDR supported KRCD and DWR during several meetings with interested federal, state, and local agencies, and Native American tribes. HDR conducted resources investigations as part of the development of the PADs

KEY FEATURES
• Project Management
• Strategic Planning
• External Interested Parties
Engagement
• Relicensing Document
Development
• Studies in Pre-Application
Document
• Water Quality Certification

KEY TEAM MEMBERS
• Robin Kent, Matt Paquette,
Chuck Vertucci, Ian Cain,
Keir Keightley

REFERENCE
Mr. David Merritt
General Manager, KRCD
P: 559.237.5567 ex.111
E:[email protected]
to fill in identified information gaps including wildlife and plants, recreation, and cultural resources. The relicensings are currently in the development of the license application phase; the remaining tasks include developing the draft and final license applications, developing Protection, Mitigation and Enhancement measures; and supporting National Environmental Policy Act (NEPA), California Environmental Quality Act (CEQA), Section 401 Water Quality Certification, and Endangered Species Act (ESA) Consultation with the United States Fish and Wildlife Service (USFWS).

Licensing challenges include coordinating KRCD’s and DWR’s parallel projects and interests, determining KRCD’s project impacts on dissolved oxygen, and the complexities of Section 401 of the Clean Water Act and Section 7 of the ESA.

Jeff L. Taylor-Pine Flat Power Plant Project FERC Relicensing and Pine Flat Transmission Line Project FERC Relicensing
Kings River Conservation District and California Department of Water Resources Fresno County, California

16 Since 1999, HDR has worked with Pacific Gas and Electric Company (PG&E) on their FERC-licensed transmission lines. PG&E has 11 transmission line-only licenses: Camp Far West, Donnells-Curtis, French Meadows, Friant, Monticello Powerhouse, Narrows No. 1 and 2, New Melones, Pardee Tap No. 2 & Camanche Tap, Rollins (and Deer Creek-Drum), Sly Creek, and Woodleaf-Kanaka.

Currently, HDR works on all 11 projects, including preparing for the Monticello Powerhouse, Pardee Tap No. 2 & Camanche Tap and Friant relicensings. All three have licenses expiring in the next seven years. Since 2006, HDR has assisted PG&E with the successful relicensing and license issuance for Donnells-Curtis, French Meadows, Narrows No. 1 and 2, Rollins, Sly Creek, and Woodleaf-Kanaka, while Camp Far West’s license is anticipated in 2024 or 2025.

KEY FEATURES
• Annual Consultation Meetings and
Trainings
• Botanical Resources
• Regulatory Agency Consultation
• FERC Regulatory Specialists
• Relicensing Processes and
Documents
• Project O&M Review

KEY TEAM MEMBERS
• Robin Kent, Ian Cain, Matt
Paquette, Keir Keightley, Angela
Tang

REFERENCE
Lee Arcuri, PG&E FERC Transmission
Line Coordinator
P: 925.328.5699
E: [email protected]
Compliance includes annual consultation with the Forest Service and BLM, annual trainings of PG&E staff and contractors working on the projects, review of proposed operation and maintenance activities, and annual review of special-status species listings.

Additional activities have included botanical surveys and reporting, management plan review and update, license amendments, and FERC filings.

FERC-Licensed Transmission Lines Compliance and Relicensing Pacific Gas and Electric Company
Amador, Butte, Calaveras, El Dorado, Fresno, Napa, Nevada, Placer, San Joaquin, Stanislaus, Tuolumne, Yolo, and Yuba Counties, California

Project
Understanding and
Approach
E

City of Ukiah | Lake Mendocino Hydroelectric Relicensing 18 E. Project Understanding and Approach
Key Project Strategies
Based on HDR’s 30 years of experience performing FERC
hydropower relicensings in California and a preliminary review of available documents and sensitive resources in and around Lake Mendocino PP, HDR has identified four key project strategies for relicensing. Our proposed project approach looks to address each of those issues to support the overall relicensing.

1. Emphasize Project Operations and Constraints
The City cannot control or request water from Coyote Valley Dam and Lake Mendocino, but operates Lake Mendocino PP only when USACE releases from Coyote Valley Dam provide enough flow. This lack of control removes or reduces two of the most high-profile issues related to FERC relicensing of hydropower projects—downstream flows and anadromous fish. This is
particularly important for Lake Mendocino PP, since Endangered Species Act (ESA) listed fish, steelhead - Central California Coast Distinct Population Segment (DPS) (Oncorhynchus mykiss) and Chinook salmon (Oncorhynchus tshawytscha)—California Coastal Evolutionary Significant Unit (ESU), occur in the East Fork Russian River below Lake Mendocino. This section of the East Fork Russian River is also considered Essential Fish Habitat (EFH) for Chinook salmon, while the mainstem Russian River is also considered Designated Critical Habitat (DCH) for Chinook salmon. Section 7 consultation with NOAA’s National Marine Fisheries Service (NMFS) will be required; however, the potential of Lake Mendocino PP to affect the species, EFH, and DCH will be limited to water quality directly below the powerhouse. Requests for larger studies—including operations modeling, water quantity, water quality/temperature, channel morphology, macroinvertebrates, riparian habitat and other biological resources downstream of the Coyote Valley Dam—can be strongly countered as having no nexus to Lake Mendocino PP. Information on potential Lake Mendocino PP operations that might affect ESA-listed fish can be gathered during data gap surveys, described in Key Project Issue #3. Lake Mendocino PP’s lack of control over the flows also supports the use of the TLP, since it substantively limits the complexities of the relicensing, reduces the need for relicensing meetings (particularly for developing study plans), and improves the likelihood of approval of the TLP by the FERC, as discussed in Key Project Issue #2.

2. TLP is the Right Choice for the Lake Mendocino PP
HDR commends the City for its intent to request the TLP and believes this approach presents the best combination of cost savings and process control for the City. Given the details of Lake Mendocino PP, HDR’s recent experience with TLP requests, and FERC’s recent approvals of the TLP, HDR believes the TLP request is likely to be granted by FERC. As the City is aware, the TLP is advantageous to licensees because it puts FERC’s NEPA process after the Final license Application (FLA) is filed, giving the City more opportunities to fully describe its project and potential environmental impacts (or lack thereof) to FERC. Additionally, TLP gives the City more control over a key aspect of relicensing study plans, which are further discussed in Key Issue #3. Finally, the TLP requires fewer meetings and formal deliverables, which represents cost savings for the City compared to the Integrated Licensing Process (ILP). However, HDR does recommend the City hold directed agency meetings beyond the minimum required by the TLP, a strategy we have successfully used on multiple other projects to achieve positive outcomes for the licensees.

3. Development and Implementation of Study Plans
HDR and the City both understand that the development and implementation of study plans is one of the major cost drivers for most California relicensing processes. HDR proposes to minimize the need for costly and time-consuming study plan development and implementation during relicensing by conducting data gap surveys for the resource areas that typically require data gathering in relicensings – cultural resources, terrestrial biology, and water resources – as part of the development of the PAD. This will reduce (or eliminate) study plan development and implementation for those resource areas by allowing the City to drive the process. This will also reduce the likelihood of study requests from relicensing participants and increase the City’s chances of successfully disputing any requests that are made. This approach is further outlined below.

4. Focus on Relicensing Outcomes
Although costs during relicensing are a substantive concern, HDR also advises careful attention to the environmental or cultural resource measures that may be imposed by agencies and included by FERC in the City’s new license. HDR’s goal is not only for the City to obtain a new license in a cost-effective manner, but to minimize these Protection, Mitigation and Enhancement (PM&E) costs and avoid operational constraints and loss of generation following license issuance. Our thorough understanding of the relicensing process, experience with key resource issues such as ESA-listed fish, and experience negotiating with federal and California state agencies provides the City with a team that is poised to deliver advantageous relicensing outcomes. To support this, HDR proposes several meetings with the resource agencies throughout the relicensing—with the goal of reaching consensus on PM&E measures while keeping the City’s overall relicensing and operational objectives at the forefront, as also described in Key Project Issue #2.

Project Management and City
Coordination
Throughout the course of the relicensing, HDR will coordinate closely with the City using monthly meetings and summaries.

Following HDR’s recommended initial Kick-off Meeting, described on the following page, HDR will schedule a series of hour-long virtual meetings with City staff, with an agenda provided in advance.

During the development of major relicensing documents, meetings will be scheduled monthly. HDR’s PM and APM will attend all meetings, with the Strategic FERC Advisor attending up to half of the meetings. As the relicensing proceeds, some meetings may be shorter in length or may be replaced by written updates, at the City’s

City of Ukiah | Lake Mendocino Hydroelectric Relicensing 19 discretion. Action items from each meeting will be tracked on the project SharePoint site. HDR’s PM will also be available to attend the City’s bi-monthly Council meetings and present updates to the City Council Members upon request by City staff. HDR will also be available to help prepare presentations and updates that City staff may present directly. HDR assumes attendance at City Council meetings will mostly be tied to major relicensing milestones, such as the development and filing of the PAD, DLA, FLA, and post-FLA processes. HDR will use an internal SharePoint website for document production, review, and storage. HDR’s SharePoint lead will develop, manage, and provide website access to City staff throughout the project.

Project Schedule
HDR has provided a draft Project Schedule (see Tables 1 and 2 in Section F), including our current recommendations and assuming use of the TLP. No later than one month after contract execution, HDR will refine this schedule based on input from the City, including the Kick-off Meeting, review of existing project documents, and other required and relevant milestones. In addition, HDR will provide a draft schedule for distributing PAD sections to the City for review, along with the timeframe for second review of the full document.

HDR will develop a similar schedule for the DLA and FLA.

Invoices and Progress Reports
HDR will submit monthly invoices and monthly progress reports covering the work under the contract to the City’s PM no later than the first two weeks of each month. The progress report shall include the following, at a minimum:
• A brief description of the work completed in the previous month • A brief description of the work projected to be completed by the end of the current month
• Summary level information regarding scope, schedule,
and budget
• Contractual items that may need to be addressed
• HDR will discuss the content and format of the progress reports at the Kick-off Meeting and bring a proposed template
Project Approach
Project Initiation
The Lake Mendocino PP relicensing will begin with HDR and the City working together to develop a relicensing strategy that will guide the process throughout.

KICK-OFF MEETING
HDR will work with the City to prepare for and conduct a Kick-off Meeting with City staff. HDR’s PM, APM, and the Water/Aquatic Resources Lead will attend the meeting, which will be held at the City of Ukiah offices. The Kick-off Meeting will take place over the course of two to three hours, and HDR will provide a draft agenda for the City’s comment and approval prior to the meeting. HDR will also bring the proposed schedule for PAD development (described in Deliverables), the draft Project description and operations, and a template outline for one PAD section to review with the City.

Additional items to discuss will include general administrative items, communication protocols, existing and available City and FERC information, anticipated relicensing participants and their contact information, and monthly progress reporting format and content.

HDR will also preview the internal SharePoint site, which will be used to house and share relicensing documents and references and will also allow for collaborative development of documents. To take advantage of HDR staff traveling to the City, we also recommend a brief site visit with City staff to help answer any immediate questions and support development of the PAD and data gathering efforts.

REVIEW EXISTING CITY AND FERC DATA
HDR will review City, FERC, and other reasonably available existing documentation for the Project, including the Project’s current FERC exhibits, to identify the Project’s current FERC boundary and facilities according to the license. HDR will inform the City’s PM by email no later than six weeks after the Kick-off Meeting if missing documentation or information shortcomings are identified. Some documents generally required from the Licensee to complete a PAD include:
• As-built drawings (especially if there have been changes not filed with the FERC)
• Power Purchase Agreements and other agreements/contracts that relate to the licensed project
• Monthly Flow Exceedance Curves
• Flow through the powerhouse for a 10-year period of record • Capacity versus head rating
• Tailwater rating curves
• Monthly and annual gross generation in kilowatt-hours over a 10-year period
• Facility maintenance records
• FERC inspection records (if not posted to the eLibrary) • Water temperature and dissolved oxygen (DO) data, other water quality data
• Records for any other monitoring that may have been done by the licensee in the area of Lake Mendocino PP (fish surveys, benthic macroinvertebrates, etc.).

As part of the early outreach to interested parties, HDR will also ask those parties to provide information they possess that is relevant to the Lake Mendocino PP relicensing. HDR will post existing information to the internal SharePoint so both HDR and City staff can access the existing available data during relicensing.

RELICENSING PARTICIPANTS CONTACT

INFORMATION
HDR will work with City staff to identify interested parties and their applicable contact information (e.g., phone numbers, emails, and physical addresses) and provide a comprehensive list to the City. An initial list of potential relicensing participants will be developed for the Kick-off Meeting using FERC’s Service List, the Native American Heritage Commission for Tribal Contacts, and HDR’s understanding of resource agency contacts for FERC relicensings. At the outset, the California Department of Fish and Wildlife (CDFW), National Marine Fisheries Service (NMFS), State Water Resources Control Board (SWRCB), State Historic Preservation Officer (SHPO), United States Fish and Wildlife Service (USFWS), USACE, and potentially, the National Park Service are most likely to be active relicensing participants. Regional and local non-governmental organizations like Trout Unlimited, American Rivers, and potentially others may also participate in relicensing and will be part of HDR’s initial list. This list will be updated as the relicensing progresses and additional parties are identified.

Scope of Services
(Major Milestones
and Deliverables)
F

City of Ukiah | Lake Mendocino Hydroelectric Relicensing 21 F. Scope of Services (Major Milestones and Deliverables) This section details the major milestones and deliverables as detailed in the City’s RFP.

Prepare and File a Notice of Intent
HDR will work with City staff to prepare and file the Notice of Intent (NOI) (along with the PAD) declaring that the City intends to seek a new license (relicense) for Lake Mendocino PP. As part of the NOI, the City will request to be FERC’s non-federal representative for informal consultation under Section 106 of the National Historic Preservation Act (NHPA) and Section 7 of the ESA. This will allow the City to consult with Native American Tribes, the SHPO and the USFWS, as needed during relicensing. The NOI (18 C.F.R. § 5.5) will also be used as the basis of the DLA’s Initial Statement.

Prepare and File a Pre-Application
Document
The PAD (18.C.F.R. § 5.6) provides not only a summary of existing, relevant, and reasonably available information, but the story of the Project and the set-up for the license application. The pillars of Lake Mendocino PP’s story include the small footprint of the FERC Project Boundary, the lack of Project impacts to environmental resources, and the fact that the City does not control flow.

Another part of the relicensing strategy and PAD development is to determine active relicensing participants and their interests early in the process. To confirm interested relicensing participants, possible resources issues, and study requests, HDR recommends that the City hold a pre-PAD meeting. The initial list of potential relicensing participants, as described above, will be invited. This approximately one-hour virtual meeting will describe the Project, proposed changes, and relicensing milestones and will also allow participants to request information relevant to the Project—including any issues they feel should be discussed during relicensing. The invitation will include a written request for that information, which will also serve as the PAD questionnaire.

The PAD will be tailored as closely as possible to the license application to simplify later development. This will include providing drafts of Exhibit A (Project Description), Exhibit B (Project Operations), Exhibit F (Project Drawings), and Exhibit G (Project Maps) as attachments to the PAD and structuring the PAD’s environmental resource sections to meet the requirements of Exhibit E of the license application to the extent possible. PADspecific information not included as part of the draft Exhibits will be incorporated as required.

Per the schedule developed during the initial internal meetings, HDR will provide the City with individual sections of the PAD for the first round of review and comment—generally three at a time and starting with the Project Description and Operations—spread over the first half of 2026. HDR will provide a minimum of two weeks for City staff to review the documents and provide comments. The entire PAD, with all comments addressed, will be provided to the City for a second round of review and comment approximately two months prior to the PAD filing so there is ample time for the City to review and HDR to address the comments. All documents will be placed on the internal SharePoint, developed and maintained by HDR, and City staff will be provided with access to perform their reviews.

Filing of the PAD will occur no later than March 31, 2027 (five years prior to license expiration), though HDR’s proposed schedule includes filing by December 31, 2026, per the City’s RFP. A separate request to use the TLP (18 C.F.R. § 5.3) will be drafted and filed with the FERC, on the same day as the PAD and NOI are filed. A notice of these filing requests will be published in a local newspaper. The City of Ukiah’s website will host the public relicensing documents (or links to the FERC eLibrary) to provide access to relicensing participants. HDR will also provide a copy of the PAD and NOI to local libraries.

Consultation with Regulatory Agencies
and Other Interested Parties
Informal consultation under Section 7 of the ESA and Section 106 of the NHPA is anticipated to require consultation and meetings with the NMFS, USFWS, Native American Tribes, and SHPO. HDR notes that, ultimately, consultation under Section 7 and Section 106 is FERC’s responsibility as the lead agency; once FERC delegates the City as FERC’s non-federal representative, it can engage these parties directly. HDR has had recent success working with these parties early in the process to try to reach consensus and conclude consultation.

Informal Section 7 Consultation
Informal Section 7 Consultation with NMFS is assumed to be required due to the presence of steelhead—Central California Coast DPS and Chinook salmon—California Coastal ESU as well as DCH and EFH for Chinook salmon in the East Fork Russian River below Lake Mendocino PP. HDR anticipates up to two virtual meetings for informal consultation with the NMFS during the relicensing. Meeting goals include:

1. Educate NMFS on Project operations and the limited ability (if any) to alter stream conditions

2. Resolve any differences that are identified to avoid complications during formal consultation related to impacts and mitigation

3. If necessary, reach agreement on potential conservation measures to be included in the new license that will allow NMFS to conclude Section 7 consultation
Based on the current understanding of Lake Mendocino PP operations, HDR has not proposed the development of an Applicant Prepared Biological Assessment (APBA) or EFH document, given the lack of impacts to ESA-listed fish. If new information comes to

City of Ukiah | Lake Mendocino Hydroelectric Relicensing 22 light during relicensing regarding impacts to ESA-listed fish, HDR will work with the City to decide if a different strategic approach to ESA consultation is needed, including development of an APBA and EFH.

Informal Section 7 consultation with the USFWS may be required for terrestrial species, but the Project’s footprint and operations limit possible effects on endangered terrestrial species. Information gathered for the PAD, including through data gap surveys, will be used to determine if consultation and PM&E measures are needed or likely to be required for terrestrial endangered species. Up to two virtual meetings with USFWS are anticipated for informal Section 7 consultation. The goal of the meetings is to reach agreement on potential conservation measures and (if necessary) to mitigate for potential impacts that we would include in the new license that will allow USFWS to conclude Section 7 consultation.

A preliminary search of USFWS’ iPAC database resulted in eight ESAlisted species with the potential to occur near the Lake Mendocino PP. Of these species, three are listed as Endangered: Burke’s Goldfields (Lasthenia burkei), Contra Costa Goldfields (Lasthenia conjugens), and Showy Indian Clover (Trifolium amoenum); three are listed as Threatened: Northern Spotted Owl (Strix occidentalis caurina), Western Snowy Plover (Charadrius nivosus nivosus), Yellow-billed Cuckoo (Coccyzus americanus); and two are listed as Proposed Threatened: Northwestern Pond Turtle (Actinemys marmorata) and Monarch Butterfly (Danaus plexippus). Terrestrial surveys, described below, will confirm the presence or absence of habitat for these species and document whether any are observed.

Potential Project effects (or lack thereof) to these species will be addressed in the PAD.

Informal Section 106 Consultation
HDR will complete consultation with SHPO and Native American Tribes, as needed, during the development of the license application.

A separate cultural resources report, based on data collected during development of the PAD, will be written for use during consultation with Native American Tribes and SHPO. To successfully conclude Section 106 consultation, concurrence from SHPO is needed on:

1. The definition of the Area of Potential Effect

2. Concurrence on the effort to identify resources

3. Concurrence on any National Register
eligibility recommendations

4. Agreement on ‘no effect’ or ‘no adverse effect’ on
historical properties

5. Verifying that Native American Tribes were consulted (information from Section 106 consultation will be provided in the DLA, if consultation is completed prior to distribution, or in the FLA)
Meetings with Regulatory Agencies
and Other Interested Parties
The Joint Meeting and Site Visit, described below, are the only meetings required by TLP during relicensing. HDR also proposes that the City meet with resource agencies to discuss proposed measures and management plans, if needed. These meetings are in addition to the meetings described above in the PAD and Consultation sections.

While these meetings are not required under the TLP, HDR has found that targeted discussions with relicensing participants throughout the process can support better relicensing outcomes, regardless of the FERC process used. The TLP allows the City to have more control over the timing, quantity, and direction of these meetings compared to the more rigid—and expensive—requirements of the ILP.

Joint Meeting and Site Visit
Within 120 days of the filing of the NOI and PAD, the Joint Meeting (18 C.F.R.§16.8(b)(4)) will be held. As part of planning, the proposed Joint Meeting date and site visit will be published in the PAD, though relicensing participants will need to be consulted with regarding the date. Those relicensing participants who express interest in the Joint Meeting will be offered a site visit. An option for an in-person Joint Meeting will be offered, but it is likely most relicensing participants will attend the virtual meeting. HDR will record the virtual meeting in order to maintain compliance with FERC requirements.

The Joint Meeting offers another opportunity to learn which relicensing participants intend to be part of the process, in addition to which elements each participant intends to focus on. This discussion will foreshadow upcoming PAD comments and study requests so the City can prepare to respond to them before they are filed (no later than 60 days after the Joint Meeting).

Recommended Meetings
Based on extensive experience, HDR recommends that the City work proactively with CDFW, USFWA, and other agencies during DLA development, rather than wait for the agencies to provide comments on the DLA and propose license measures. HDR and the City will draft proposed measures to discuss at virtual meetings, basing them on Project information, agency interest, and likelihood of FERC to add a similar (but likely more complicated) measure to the license if requested by an agency. If agreement on measures can be reached, they will be included in the DLA. By utilizing this approach, the City keeps a measure of control on potential measures by leading consultation with the agencies and reduces the risk of unexpected agency recommendations of license measures after the filing of the FLA and any substantive disagreements that lead to a required Meeting to Resolve Differences (18 C.F.R. § 16.8 c(6)(i)&(iii)).

Based on HDR’s current understanding of Lake Mendocino PP, no disagreements on measures are expected, and thus, the Meeting to Resolve Differences is not specifically scheduled or budgeted for, but if needed, HDR’s included budget for agency meetings will be used for this meeting. If the Meeting to Resolve Differences is required, HDR will prepare the required agenda, notifications, and meeting materials and will lead the meeting on behalf of the City. The results of the meeting will be documented in the FLA.

City of Ukiah | Lake Mendocino Hydroelectric Relicensing 23 Develop Study Plans and Conduct
Studies
Based on HDR’s current understanding of the Project, potential resources where data gaps may be identified include three topics:
• Cultural Resources
• Terrestrial Biological Resources
• Water Quality, including temperature and DO in the East Fork Russian River downstream of Lake Mendocino PP.

Therefore, to fill in anticipated data gaps and to curtail formal study requests later in relicensing, HDR recommends performing data collection for those three resources and including the data in the applicable resource sections of the PAD. This early data collection effort should fill most, if not all, of the data gaps for Lake Mendocino PP and address many of the anticipated resource agencies’ interests.

More details on the proposed data gap surveys are provided below.

HDR has successfully used this approach on prior relicensing projects, including two of our reference projects. Completing these surveys and completing a robust data gap analysis will help the City avoid potentially costly and time-consuming study plan development and implementation.

Cultural and Tribal Resources
Per the requirements of Section 106 of the NHPA and FERC, HDR will conduct a cultural re-sources data gap survey to identify any potential historic properties, including Tribal resources, which may be affected by continued operations and maintenance of the Project. To accomplish this, HDR will request a records search from the Northwest Information Center of the California Historical Resources Information System at Sonoma State University, which maintains the records for Mendocino County. The records search will identify any previously recorded archaeological or built environment resources, within or adjacent to, the FERC Project Boundary. The search will also provide details on previously conducted cultural resource studies. HDR will also contact the Native American Heritage Commission to request a search of the Sacred Lands File and a current Tribal representative contact list to assist with Tribal consultation. Concurrent to the records search request, HDR will complete and submit an archaeological survey permit request to appropriate federal agencies who have jurisdiction over land within the Project Boundary (e.g., USACE). HDR anticipates that the permit will be issued to HDR under the authority of the Archaeological Resources Protection Act.

Following a review of the records’ search data and receipt of any necessary permits, HDR will conduct a pedestrian survey of the defined FERC Project Boundary to update any previously recorded cultural resources and to fully document any newly encountered resources on the State of California, Department of Parks and Recreation 532 Series forms. HDR understands that the Lake Mendocino Hydroelectric Power Plant was completed in 1986 and, as such, will not meet the standard 50-year-old threshold for documentation or National Register of Historic Places eligibility consideration until 2036. HDR assumes that any appurtenant facility included under the FERC license dates to the same period and, as such, does not propose to conduct a built environment survey of the power plant. However, HDR does note that consideration of the facility for National Register of Historic Places eligibility will be a condition of the new license when it reaches the 50-yearold threshold. The results of the cultural resources survey will be compiled into a technical report that will be used for Section 106 compliance requirements, as described above, and for associated consultation with Native American Tribes, USACE, FERC, and the SHPO. The compiled data in the report will also assist and inform the development of the cultural and Tribal resource sections in the PAD, DLA, and FLA.

Terrestrial Resources
Surveys will consist of a general habitat assessment and vegetation mapping to describe the ecology of the Project area and provide information about the potential for special-status wildlife species to occur in the Project area. Concurrently with these activities, there will be a focused special-status plant survey and noxious weed survey, generally following the CDFW’s Protocols for Surveying and Evaluating Impacts to Special Status Native Plant Populations and Sensitive Natural Communities (CDFW 2018) , consisting of two full passes of the Project area. Any special-status species occurrences will be mapped and data on the occurrences collected. A general assessment of aquatic features in the Project area will also occur during these surveys. A formal aquatic resources delineation, following USACE guidelines, is not proposed for terrestrial studies as it is not needed unless the City is proposing new construction activities that may impact an aquatic feature. Biological assessments will include an evaluation of habitat potential for listed or proposed species under the federal and state ESA.

Water Resources
HDR will monitor water temperature, DO, and water quality parameters downstream of Lake Mendocino PP on the East Fork Russian River if current data are not available. Data collection will include installing continuous water temperature and DO loggers at up to two accessible sites on the East Fork Russian River, including one site downstream of the Lake Mendocino PP discharge and a potential second site further downstream if determined necessary.

Each site will include duplicate loggers to avoid data losses due to equipment malfunctions or other issues. The loggers will be deployed in spring and maintained until fall to capture seasonal warming and cooling trends. An additional site visit will occur after equipment installation for data downloads and equipment checks in the summer. This continuous monitoring will allow for evaluation of temperature and DO during periods when the power plant is operating and when it is offline. In addition to continuous temperature and DO monitoring, during each site visit (i.e., spring logger installs, summer data download, and fall equipment removal), HDR will measure instantaneous water quality parameters with a multiparameter water quality meter downstream of the Lake Mendocino PP to provide water quality information. If possible, some attempt will be made to include water quality measurements both when the power plant is operating and when it is offline. HDR will coordinate closely to identify safe access points, schedule

City of Ukiah | Lake Mendocino Hydroelectric Relicensing 24 installations, and determine optimal timing for sampling. Data collected will be compiled into accessible files that could be used to develop a report to characterize downstream temperature, DO, and water quality conditions.

HDR will also collect water quality samples at one location downstream of the Lake Mendocino PP and, if needed, a second location further downstream. Samples will be collected once when the project is operating and once when it is offline. A Californiacertified laboratory will be used to analyze and provide results on the samples. HDR will work with the City on the best timing for grab sampling and logger installations, as well as areas for safe access.

Data will be included in the water resources and biological sections of the PAD.

Conducting Studies Safely
A Site-Specific Safety Plan for the Lake Mendocino PP relicensing will be developed by the PM and one or more experienced field staff as part of the initial set-up of the Project. This will include, at a minimum, information on the Project scope, location and specific sites, schedule for field work, details on how field work will be implemented, key staff safety roles, information on reporting unsafe conditions and/or incidents, an emergency action plan, information on potential safety risks and how to minimize/mitigate them, details on trainings field staff are required to have, requirements for personal protective and other safety equipment, check-in/ check-out procedures, and any other relevant Project-specific safety information. Given the location of the Project, we will also include a section about fire safety and smoke inhalation. Nearby hospitals and other resources will be listed, as will emergency contact information for all crew members. Field staff are required to read, be familiar with and, acknowledge through signature the Safety Plan before going into the field. A copy of the Safety Plan is also carried into the field by each team performing work. Additionally, a Job Hazard Analysis (JHA) will be completed for each specific field task on the Project by the team performing that task. This analysis takes a deeper look at the actions that will be necessary to complete the fieldwork, starting with any anticipated travel requirements.

Each step is evaluated for potential hazards and control measures to be implemented to eliminate or minimize each hazard. The JHA form also lists the necessary equipment and training required to perform the task safely. Field team members are responsible for being actively involved in the hazard analysis. JHAs are living documents that are required to be updated as field conditions and activities change.

Respond to Comments and Engage in
Dispute Resolution
HDR anticipates some comments from resource agencies on the PAD and DLA. Comments on the PAD not related to studies will be addressed in the DLA. Comments on the DLA will be addressed in the FLA. A comment tracker, in the form of a table, will be included as part of the Consultation Log for the Project, which will be included in all major relicensing documents.

While not required under the TLP, HDR recommends that if any study requests are filed with FERC in response to the PAD and Joint Meeting, a response be drafted and filed with the FERC as part of closing out the First Stage Consultation. For the purposes of this proposal, HDR assumes that only the three data collection efforts described above will be needed. Additional data collection efforts or study development and implementation are not included in this scope of work. HDR also assumes that there will be no formal study disputes requested by any resource agencies given the lack of anticipated issues, the City’s lack of control of flow in the East Fork Russian River, and experience with other TLP relicensings (where no formal study disputes have occurred). HDR does not anticipate that there will be a need for formal dispute resolution, but as described above, one of the proposed meetings could be repurposed for a required second Joint Meeting to address disagreements on measures.

License Application
Per the TLP, the City must provide a DLA to relicensing participants for review and comment; therefore, this section is broken into DLA and FLA development.

Draft License Application
With the expectation of no relicensing studies, HDR recommends starting the development of the DLA (18 C.F.R.§ 4.51 and 16.8(c)) in 2028, giving the City ample time to review and finalize the DLA before the target distribution date to the relicensing participants of May 2029. Providing the DLA early to relicensing participants allows more time to respond to comments and assemble the FLA ahead of the target date to file no later than December 18, 2029.

The new exhibits that will be developed for the DLA consist of Exhibit C (Construction History), Exhibit D (Cost and Financing), and Exhibit H (Miscellaneous Filing Information). Confidential, Privileged, and Critical Energy Infrastructure Information (CEII) contained in those exhibits will be excluded from the public version of the DLA but will be filed with FERC. The other sections will be updated and reformatted from the PAD, as needed, for use in the DLA. Comments and questions from relicensing participants on the PAD will be addressed in the DLA. The DLA will also include the City’s proposed PM&E measures, if any, that will be included in the new license.

The review process for the DLA will flow similarly to the PAD, with HDR providing the City three to four sections at a time for initial review (minimum of 2 weeks), spread over the development period, addressing all comments. The complete DLA will then undergo a second review several months prior to distribution to relicensing participants for 90-day review. All documents will be placed on the internal SharePoint, developed and maintained by HDR, and City staff will be provided with access to perform their reviews.

Final License Application
Relicensing Participants have 90 days to review and provide written comments on the DLA. Once the comments are received, HDR will review and organize the comments for the City’s review, including a recommended response approach for each comment. HDR will update the FLA based on comments received on the DLA, new information that may be available, and additional changes agreed to by the City. To make the City’s review of the FLA more efficient, it will only provide individual sections for review (minimum of two

City of Ukiah | Lake Mendocino Hydroelectric Relicensing 25 weeks) if the section has substantial updates from the DLA. The complete FLA will be provided to the City for final review and sign off no less than two weeks prior to filing with FERC. All documents will be placed on the internal SharePoint, developed and maintained by HDR, and City staff will be provided with access to perform their reviews. The Notice of Filing (18 C.F.R.§ 4.32(b)(6)) will be submitted so that it is published twice within 14 days of filing the FLA, in a local newspaper. The City of Ukiah’s website will host the FLA (or links to the FERC eLibrary), providing access to relicensing participants.

While the RFP calls for filing the FLA by December 31, 2029, HDR recommends a target date of December 18, 2029 to avoid potential holiday schedule conflicts at the end of December. The latest the City can file the FLA is March 31, 2030, two years prior to license expiration, so the proposed schedule provides for some flexibility if needed.

Post-FLA Activities
Once the City files the FLA, the relicensing transitions into the post-FLA phase, which is less constrained by specific schedules and somewhat out of the control of the City, although it remains important to review and respond to items as they occur. Initially, while FERC prepares to deem the license application ‘Ready for Environmental Analysis’ (REA), it may issue Additional Information Requests (AIR), or clarifications to the City. If FERC issues AIRs, HDR will work with the City on the required response, including a schedule. Considering the lack of complexity of Lake Mendocino PP, HDR anticipates minimal AIRs.

NEPA Process
FERC’s NEPA process includes participation in site visits, public meetings, and review of FERC’s scoping documents. HDR will participate in the site visits and public meeting, advise the City if HDR suggests responding to comments made during these activities, and review and comment on FERC’s Scoping Documents 1 and 2, if necessary. Based on recent TLP relicensings, HDR assumes minimal comments will be prepared or filed with FERC by the City.

This task also includes preparing a response to comments on the City’s FLA that will be filed with FERC. HDR will compile comments into a format that readily shows the commenter, comment, overlap among comments, initial suggestions to FERC, and rationale for suggestion. HDR assumes the City will only respond to comments with which the City does not agree. This will not include comments regarding editorial or other non-PM&E-related comments. HDR will meet with the City to finalize the responses. HDR will then prepare a draft filing with FERC for the City’s review and approval ,and will file the response within 60 days of the deadline for comments.

This task also includes preparing and filing comments on FERC’s draft Environmental Assessment (EA) or Environmental Impact Statement (EIS). HDR assumes that FERC will issue a draft EA/ EIS, hold a Federal Power Act Section 10(j) meeting, and allow for comments. HDR will review the draft EA/EIS, focusing primarily on PM&E measures, and develop initial suggestions regarding whether the City should comment on the PM&E measure, including the alternative the City might file. HDR will provide the draft comments to the City for review and approval and file the comments with FERC. As part of this task, HDR will also prepare for, participate in, and follow-up on FERC’s Section 10(j) meeting. For reference, a FERC 10(j) meeting is a formal discussion between FERC and federal and state fish and wildlife agencies meant to resolve conflicts or inconsistencies in recommendations to protect and enhance fish and wildlife resources during relicensing. Finally, although FERC’s regulations do not specifically provide a period for comments on the final EA/EIS, HDR recommends that the City review the document for omissions and errors, and file comments with FERC if any are found.

Water Quality Certification and CEQA
HDR will prepare a draft letter from the City to the SWRCB filing a Section 401 Water Quality Certification (WQC) application, participate in a pre-filing meeting with the SWRCB, and file proof of the application with FERC. This will occur within 60 days of FERC’s REA notice. HDR will support the City with a single virtual meeting with the SWRCB prior to submitting the application.

HDR will review the draft WQC, if released by the SWRCB, focusing primarily on the conditions, and will also develop initial suggestions regarding whether the City should comment on the draft WQC, including the alternative the City might propose. HDR will provide the draft comments to the City for review and approval and provide them to the SWRCB. If other interested parties provide comments on the draft WQC, HDR will review and provide any recommendations on those comments to the City as well. The final WQC will be issued by the SWRCB no later than one year after the WQC application is filed.

As part of the WQC process, the City must complete a California Environmental Quality Act (CEQA) review process. Based on HDR’s current understanding of the project, HDR assumes a Categorical Exemption will be the appropriate level of CEQA review. HDR will prepare the Notice of Exemption (NOE) form and supplemental information. Supplemental information will be pulled from the FLA and updated as needed with other publicly available information at the time of filing the NOE. HDR will submit the NOE and supplemental information electronically to the City for review. Upon receipt of the City’s comments, HDR will revise the package to incorporate comments and prepare a final NOE and supplemental information package for approval. HDR will assist the City in submitting the NOE and supplemental information package to the State Clearinghouse through CEQAnet. HDR assumes that the City will be responsible for filing the NOE and supplemental information package with the County Clerk-Recorder’s office as well as paying any applicable fees.

License Issuance
Once FERC completes its NEPA process, consultation under Section 7 (Endangered Species) and Section 106 (Cultural Resources) is complete, and the City provides a valid water quality certification (or proof of waiver); FERC will have received all the necessary information to issue the City a new license.

26 HDR’s proposed schedule (see Table 1) includes early completion of documents to meet FERC regulatory deadlines without stress and allows ample time for the City’s review of all documents. This schedule assumes a November 3, 2025 notice to proceed from the City, a December 2026 PAD filing, and December 2029 FLA filing per the RFP. The schedule will be further refined based on discussions with the City and the FERC relicensing process. HDR notes that the schedule through the filing of the FLA is well defined by several key FERC milestones and that post-FLA activities rely more heavily on actions by FERC, because others and can be difficult to predict. HDR’s proposed schedule is based on our recent experience on other projects combined with our optimism that the City’s relicensing will not generate much controversy that could cause delays. Yellow shading on the schedule below indicates that the task is estimated to be in progress and green indicates the month the task is estimated to be completed.

Project Schedule
Major Topic Milestone/Deliverable 2026 2027
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Develop and
File NOI/PAD”
Meet with Agencies and Request Information
Develop Draft NOI/PAD for City Review
Develop Draft TLP Request for City Review
Finalize and File NOI/PAD
Finalize and File TLP Request
Complete Early Studies (Results in PAD)
Post PAD Activities
Plan and Hold Joint Meeting / Site Visit
Review Comments and Study Requests
Major Topic Milestone/Deliverable 2028 2029
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Develop and Distribute DLA Develop Draft DLA for City Review Finalize and Distribute DLA
Develop and File FLA
Review Comments on DLA
Plan and Hold Meeting to Resolve Differences
Finalize and File FLA
Table 1: Overview Relicensing Schedule for the City of Ukiah’s Lake Mendocino Hydroelectric Project

27 NOTES:
• While not shown on this schedule, HDR assumes monthly check-in calls with the City, attendance City Council meetings (if requested), and monthly invoices. • Activities in 2025 will include project start up and working with the City on relicensing strategy. Pre-PAD development will also begin. • Specific due dates will be established while working with the City and based on FERC requirements. • Yellow shading indicates that the task is estimated to be in progress and green indicates the month the task is estimated to be completed. • HDR will provide interim sections of the PAD, DLA, and FLA for City review to spread out City’s time commitments. • HDR assumes there are no formal study disputes and that the City does not perform additional studies. If the City agrees to additional studies, they would occur in 2027 and/or 2028. • The latest the City can file its PAD is March 31, 2027, five years prior to the license expiration. HDR assumes PAD filing in December 2026. • The latest the City can file its FLA is March 31, 2030, two years prior to the license expiration. HDR assumes FLA filing in December 2029. • Post-FLA activities in 2030 and 2031 are a best estimate of when they could occur but the actual schedule will be set by FERC as its NEPA process progresses. • HDR assumes activities for relicensing will be completed in 2031 however, FERC will likely not issue the license until April 1, 2032 even if it is ready earlier.

Project Schedule (continued)
Table 1.A: Overview Relicensing Schedule for the City of Ukiah’s Lake Mendocino Hydroelectric Project Major Topic Milestone/Deliverable 2030 2031
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Post-FLA Activities
Additional Information Requests
Scoping Document 1 and 2
REA and Comment Responses
Apply for WQC Application
CEQA Notice of Exemption
Draft WQC Review and Comments
Final WQC Review and Comment
Draft EA/EIR Review and Comment
Section 7 Consultation
10(j) Process including Meeting
Final EA/EIR Review and Comments

28 HDR also provides a detailed TLP relicensing schedule assuming a PAD filing date of December 18, 2026 and FLA filing date of December 18, 2029 (to limit impacts from the holidays later in December). The schedule also shows the FERC requirement and who is responsible for the item (i.e., the City, FERC, or relicensing participants).

Project Schedule
Subsection(s) Lead Activity 1
Lake Mendocino PP
Timeframe 2,3
(Start & Finish)
18 C.F.R. § 5.3.
(b) City File request to use TLP 12/18/2026 (Friday)
18 C.F.R. § 5.5. NOTIFICATION OF INTENT
(a)-(g) City File Notice of Intent (NOI) to file an application for a new license and request for non-federal representative status under § 7 of the Endangered Species Act (ESA) and § 106 of the National Historic Preservation Act (NHPA) (no earlier than 5.5 years and no later than 5 years prior to expiration of the current license) 12/18/2026 (Friday) 18 C.F.R. § 5.6. PRE-APPLICATION DOCUMENT
(a)-(e) City File Pre-Application Document (PAD) (no earlier than 5.5 years and no later than 5 years prior to expiration of the current license) 12/18/2026 (Friday) 18 C.F.R. § 5.7. TRIBAL CONSULTATION
-- FERC Hold meeting with potentially affected Native American tribes (NLT 30 days of date NOI and PAD filed) 12/19/2026 (Saturday) 1/18/2027 (Monday) 18 C.F.R. § 5.8. NOTICE OF COMMENCEMENT OF PROCEEDING, DECISION ON USE OF TLP, AND INITIATION OF ESA AND NHPA INFORMAL CONSULTATION (a) FERC Issue Notice of Commencement of Proceeding (NCP) and decision regarding City’s request to use TLP (NLT 60 days of date NOI and PAD filed) 12/19/2026 (Saturday) 2/16/2027 (Tuesday) (b) FERC Request initiation of informal consultation under § 7 of the ESA and/or § 106 of the NHPA, if appropriate (NLT 60 days of date NOI and PAD filed) 12/19/2026 (Saturday) 2/16/2027 (Tuesday) 18 C.F.R. § 16.8. FIRST STAGE CONSULTATION – HOLD JOINT MEETING AND SITE VISIT (b)(3)(i)(B) City Consult with the resource agencies, Native American tribes, and members of the public on the scheduling of a joint meeting (NLT 15 days in advance of the joint meeting) 2/17/2027 (Wednesday) 4/1/2027 (Thursday)
(b)(3)(i)(B) [and 18
CFR § 16.8(h)(i)] City Post notice of joint meeting in local newspapers, including purpose, location, time, and agenda (NLT 14 days in advance of the joint meeting) 2/17/2027 (Wednesday) 4/2/2027 (Friday) (b)(3)(i)(B City Provide to resource agencies, Native American tribes, and FERC a written notice of the time and place of the joint meeting and an agenda of the issues to be discussed at the joint meeting (NLT 15 days in advance of the joint meeting) 2/17/2027 (Wednesday) 4/1/2027 (Thursday) (b)(3)(ii)(B City Hold the joint meeting and provide an opportunity for a site visit to review the information and discuss the data and studies to be provided by City as part of the consultation process (No earlier than (NET) 30 days but NLT 60 days of date NCP is issued) 3/18/2027 (Thursday) 4/16/2027 (Friday) (b)(4) Relicensing Participants Resource agencies, Native American tribes and members of the public may attend the joint meeting to express their views regarding resource issues that should be addressed in the application. Attendance of the public at the site visit is at the discretion of City (NET 30 days but NLT 60 days of date NCP is issued) 3/18/2027 (Thursday) 4/16/2027 (Friday) (b)(4) City Make either an audio recording or written transcripts of the joint meeting, and promptly provide copies of these recordings, upon request (Promptly provide to FERC, agencies, and Indian tribes, upon request) Promptly provide following the joint meeting Table 2: Detailed schedule for City of ukiah’s Lake Mendocino PP Relicensing, assuming the City files the NOI and PAD on Dember 18, 2026. The schedule also assumes the City files its Final License Applications on December 18, 2029. Orange shaded row indicates a required City filing, and a pink shaded row indicates a required City-sponsored meeting.

29 Project Schedule
Subsection(s) Lead Activity 1
Lake Mendocino PP
Timeframe 2,3
(Start & Finish)
18 C.F.R. § 16.8. FIRST STAGE CONSULTATION - STUDY REQUESTS AND DISPUTE RESOLUTION (b)(5) Relicensing Participants Provide to City written comments identifying Relicensing Participant’s determination of necessary studies to be performed or the information to be provided by City (NLT 60 days after joint meeting unless deadline is extended to 120 days by FERC) 4/17/2027 (Saturday) 6/16/2027 (Wednesday) (b)(6)(i) City & Relicensing Participants
During first stage consultation, if City and Relicensing Participant disagree regarding any matter or regarding the need to conduct a study or gather information, City or the Relicensing Participant may refer the dispute in writing to FERC for resolution, providing a copy to other affected parties (any time during first stage consultation).
4/17/2027 (Saturday) Until First Stage Ends
(b)(6)(ii) Disagreeing Party If a dispute is filed with FERC, the disagreeing party may file a response (NLT 15 days from the date the dispute is filed with FERC) NLT 15 days from the date the dispute is filed with FERC
(b)(6)(iv) FERC FERC resolves dispute -- --
18 C.F.R. § 16.8. SECOND STAGE CONSULTATION – CONDUCT STUDIES (c)(1) City Conduct studies (if necessary) 6/17/2027 (Thursday) Until Second Stage Ends (c)(2) Relicensing Participants During Second Stage Consultation, a Relicensing Participant may request City conduct a study or gather information not previously identified. City must promptly initiate the study or gather the information unless it refers the request to FERC for resolution (during second stage consultation).

When Second Stage
Begins Until Second Stage Ends
(c)(2) City City may refer the request to FERC for dispute resolution, copying affected parties. -- -- (b)(6)(ii) City If City files the dispute with FERC, other affected parties may file a response (NLT 15 days from the date the dispute is filed with FERC) NLT 15 days from the date City files the dispute with FERC
(b)(6)(iv) FERC FERC resolves dispute -- --
18 C.F.R. § 16.8. SECOND STAGE CONSULTATION – DRAFT LICENSE APPLICATION c(4) City Provide to agencies and Native American tribes a copy of the DLA, including full documentation of consultation. (No less than 150 days prior to deadline for filing license application) c(5) Relicensing Participants Provide written comments on DLA to City (NLT 90 days of date DLA is distributed) 6/1/2029 (Friday) 7/23/2029 (Monday)2 c(6)(i)&(iii) City, Relicensing Participants
If comments indicate that a resource agency or Native American tribe has a substantive disagreement with City’s conclusions regarding resource impacts or proposed PM&E measures, City holds at least one joint meeting with the disagreeing resource agency or Native American tribe and other agencies with similar or related areas of interest, expertise, or responsibility to discuss and to attempt to reach agreement. City and the disagreeing resource agency or Native American tribe may conclude the joint meeting with a document embodying any agreement and any issues that are unresolved. (NLT 60 days from the date of the written comments of the disagreeing agency or Indian tribe) NLT 60 days from the date of the written
comments
c(6)(ii) City Consult with disagreeing party and others about scheduling of joint meeting, and provide FERC, disagreeing party and others with written notice of the time and place of the joint meeting and a written agenda of the issues to be discussed at the joint meeting (NLT 15 days in advance of the joint meeting) NLT 15 days in advance of the Joint Meeting c(7) City & Disagreeing Party City and the disagreeing resource agency or Native American tribe may conclude the joint meeting with a document embodying any agreement and any issues that are unresolved. -- --

30 Project Schedule
Subsection(s) Lead Activity 1
Lake Mendocino PP
Timeframe 2,3
(Start & Finish)
c(8) City City describe all disagreements with a resource agency or Native American tribe on technical or PM&E measures in its application, including an explanation of the basis for City’s disagreement with the resource agency or Native American tribe. -- -- 18 C.F.R. § 16.8. THIRD STAGE CONSULTATION – FINAL LICENSE APPLICATION (d)(1) City File a Final License Application (FLA) and provide a copy of the FLA to agencies, Native American tribes, governmental offices and consulted members of the public (NLT 2 years prior to expiration of the current license) December 18, 2029 (Tuesday) (f) City Include in Exhibit E documentation of all consultation regarding comments, recommendation and proposed terms and conditions and studies. If the comments, recommendation and proposed terms and conditions and studies were not accepted by City, describe why. (unspecified) Include in FLA
18 C.F.R. § 5.19. TENDERING NOTICE AND SCHEDULE (Tendering Notice) (a)-(c) FERC Issue Tendering Notice and schedule and post in Federal Register and contact agencies and tribes directly (NLT 14 days after FLA filed) December 19, 2029 (Wednesday) 1/2/2030 (Wednesday)2
(d) FERC Resolve requests for additional information gathering or studies made in comments on DLA or PLP (NLT 30 days after FLA filed) December 19, 2029 (Wednesday) 1/17/2030 (Thursday)
18 C.F.R. § 5.20. DEFICIENT APPLICATIONS
(a)-(b) FERC HDR considers this section not applicable to City’s relicensing. The application will not be deficient. N/A N/A 18 C.F.R. § 5.21. ADDITIONAL INFORMATION
N/A FERC May issue additional information requests (AIR) (no specific timeline in regulation) Timeframe and AIRs determined by FERC N/A City File additional information if directed by FERC (no specific timeline in regulation; FERC’s AIR sets filing due date) Timeframe and AIRs determined by FERC 18 C.F.R. § 5.22. NOTICE OF ACCEPTACE AND READY FOR ENVIRONMENTAL ANALYSIS (REA Notice) (a)-(c) FERC
Issue notice that application is ready for environmental analysis, and requesting comments, protests and interventions, recommendation, preliminary terms and conditions, and preliminary fishway prescriptions, and establishing date for final amendments to application, and updated schedule (no specific timeline in regulation)
When FERC deems application is complete;
timeframe determined by FERC.
18 C.F.R. § 5.23. RESPONSE TO REA NOTICE
(a) Relicensing Participants File comments, protests and interventions, recommendation, preliminary terms and conditions, and preliminary fishway prescriptions NLT 60 days after REA Notice issued As provided in 50 C.F.R., Part 221 (for NMFS) and other regulations for DOA or DOI land agencies, within 30 days of when mandatory conditioning agencies file preliminary terms and conditions and preliminary fishway prescriptions, the licensee and interested parties may file with the mandatory conditioning agency a request for an evidentiary hearing on disputed material facts and/or alternative conditions. The Department’s regulations establish the procedures and timeframe. (a) City & Relicensing Participants File reply comments NLT 105 days after REA Notice issued (c) City File a Clean Water Act (CWA) § 401 water quality certification (WQC), or copy of request for WQC, or evidence of waiver of WQC (NLT 60 days after REA Notice issued) NLT 60 days after REA Notice issued
WQC is covered under the CWA, not the FPA. In HDR’s experience, the State Water Resources Control Board (SWRCB) rarely waives the WQC and requires the Lead Agency, City in this case, comply with the California Environmental Quality Act (CEQA) before the SWRCB issues the WQC, although if the SWRCB considers the 1-year statutory deadline for issuing a WQC to be in jeopardy, the SWRCB will issue WQC without CEQA compliance being complete. For this proposal, HDR assumes a Notice of Exemption (NOE) will be sufficient to comply with CEQA.

31 Project Schedule
Subsection(s) Lead Activity 1
Lake Mendocino PP
Timeframe 2,3
(Start & Finish)
18 C.F.R. § 5.25. APPLICATIONS REQUIRING A DRAFT NEPA DOCUMENT (a)-(b) FERC Issue draft environmental assessment (DEA) or draft environmental impact statement (DEIS) NLT 180 days after comments on REA Notice due (c) City & Relicensing Participants File comments on DEA/DEIS NLT 30 or 60 days, as determined by FERC, after FERC issues DEA/DEIS
(d) Mandatory Conditioning
Agencies File modified final terms and conditions, and final fishway prescriptions NLT 60 days after comments on DEA/DEIS due Endangered Species Act (ESA) §7 consultation and National Historic Preservation Act (NHPS) §106 consultation are governed by the ESA and NHPA, as compared to the FPA. In HDR’s experience, FERC usually consults directly with NMFS and USFWS under ESA and with SHPO and the Advisory Council under NHPA after FERC issues its DEA/DEIS. ESA consultation usually involves correspondence from FERC to NMFS and/or USFWS seeking concurrence on FERC’s conclusions regarding effects of the action on ESA-listed species. NMFS and/ or USFWS will issue a biological opinion if FERC concludes that the action is likely to adversely affect or result in Jeopardy for a species. In historic resources are associated with the action, FERC will develop and issue a programmatic agreement for execution between, FERC, SHPO, and the Advisory Council. Given the lack of complexity and smaller footprints of City's projects, HDR assumes Section 7 and Section 106 Consultation will be minimal. (e) FERC Issue final environmental assessment (FEA) or final environmental impact statement (FEIS) NLT 90 days after final terms and conditions and final fishway prescriptions due
18 C.F.R § 5.26. SECTION 10(j) PROCESS
(a) Fish and Wildlife Agencies File section 10((j) fish and wildlife recommendations NLT 30 or 60 days, as determined by FERC, after

DEA/DEIS
(b) FERC May request written clarification of recommended fish and wildlife recommendation No specific timeline in regulation (b) City & Relicensing Participants May file response to FERC’s request for clarification Ttimeframe as specified by FERC in request for clarification
(b) FERC FERC include in DEA/DEIS preliminary determination of inconsistency (when FERC issues DEA/DEIS) NLT 180 days after comments on REA Notice due (c) Fish and Wildlife Agencies May request meeting to resolve differences No timeframe in FERC regulations (d) FERC If FERC decides to hold Section 10(j) meeting, provide notice to interested parties of Section 10(j) meeting NLT 15 days prior to Section 10(j) meeting (d) FERC, City & Relicensing
Participants FERC hold Section 10(j) meeting NLT 90 days after FERC issues preliminary determination of inconsistency (d) FERC FERC issues summary of Section 19(j) meeting No timeframe in FERC regulations (e) FERC FERC posts in Federal Register findings and statements required in FPA Section 19(j)(2) When FERC issues order granting or denying license

ORDER ISSUING LICENSE
N/A FERC FERC Issues License March 2032
1 The activity description is a good faith effort to summarize the pertinent regulation. The reader is encouraged to read the specific regulation. 2 18 C.F.R. § 385.2007(a)(2) provides that if a filing date falls on a Saturday, Sunday or federal legal public holiday, the deadline for filing becomes the next business day. 3 When an activity is contingent on completion of a previous activity, the schedule assumes the previous activity is completed the latest date possible for that previous activity.

Resumes
G

City of Ukiah | Lake Mendocino Hydroelectric Relicensing 30 South Sutter Water District, Camp Far West Hydroelectric Project (P-2997), CA Project Manager/FERC Specialist. This 6.8 megawatt (MW) project consists of one power generating development, one powerhouse with associated switchyard, appurtenant facilities, and several recreational facilities at Camp Far West Reservoir.

Chuck was the project manager and lead biologist from 2015 to 2022. He participated in all FERC relicensing meetings related to the development of studies, PM&E measures, and management plans. Chuck led the development of the Pre-Application Document (PAD), Draft License Application (DLA), and Final License Application (FLA). He developed and implemented water quality, water temperature, and benthic macroinvertebrate studies in the Bear River. Chuck communicated regularly with the client, resources agencies, and project staff on logistics, data needs, and data and document QA/QC.

Yuba Water Agency, Narrows 1 Hydroelectric Project (P-1403), CA Project Manager/FERC Specialist. This 12 MW project consists of one power generating development, one powerhouse with associated switchyard, and appurtenant facilities. Chuck was the FERC specialist and project manager from 2020 to 2022. He participated in FERC relicensing meetings and agency coordination.

His contributions to the project included participation in FERC relicensing meetings and agency coordination, development of PAD and DLA, and the collection of additional water quality and water temperature data in the lower Yuba River. Chuck communicated regularly with the client, resources agencies, and project staff on logistics, data needs, and data and document QA/QC.

Chuck Vertucci

PROJECT MANAGER
Since 2007, Chuck has been involved in various aspects of the FERC relicensing process for more than 15 FERC regulatory projects in California as a FERC technical lead, project manager, assistant project manager, and scientist. He serves as the project manager and provides FERC advisory support for several active relicensings at various stages of the TLP or ILP where he provides strategic planning, relicensing process compliance, and leads the preparation of various documents and deliverables, including quality assurance/quality control (QA/QC). Chuck regularly participates in relicensing meetings as a client representative with federal, state, and local agencies to develop study plans and negotiate PM&E (protection, mitigation, and enhancement) measures. He also works closely with technical leads on study implementation and field logistics.

EDUCATION
Master of Science, Science Education, Syracuse
University
Master of Science, Environmental Biology/
Ecology, SUNY – College of Environmental
Science and Forestry
Bachelor of Science, Environmental Biology,
SUNY – College of Environmental Science and
Forestry

PROFESSIONAL MEMBERSHIP
National Hydropower Association

INDUSTRY TENURE
23 years

FIRM TENURE
18 years
Pacific Gas and Electric (PG&E), Balch Hydroelectric and Helms Pumped Storage Projects (P-175 and P-2735) Using TLP, CA Project Manager/FERC Specialist. Chuck served as the project manager for ongoing FERC relicensing of the 139 MW Balch Hydroelectric Project and 1,080 MW Helms Pumped Storage Project since 2020. He communicates regularly with the project team and PG&E’s relicensing and subject matter experts on various tasks related to the FERC process, including strategic planning, PAD development, study plan development and implementation, and development of the DLA and FLA. Chuck supports document management, including QA/QC of documents, stakeholder
websites, meeting presentations, and other deliverables. He also represents PG&E in relicensing meetings with resource agency staff and/or FERC regarding study plans and PM&E measures.

RELEVANT PROJECT EXPERIENCE

31 Nevada Irrigation District, Yuba-Bear Hydroelectric Project (P-2266) FERC Relicensing Using ILP, CA Project Manager / FERC Lead / Technical Lead. This project is composed of 13 dams; four water conduits; four powerhouses (combined capacity of 79.32 MW); one 9-mile-long, 60-kilovolt transmission line; 17 campgrounds and associated boat launches, trails, and other recreation facilities; and other appurtenant facilities and structures. Chuck has worked on this project for more than 15 years in various capacities, in all phases of FERC relicensing, and in close coordination with PG&E’s Upper Drum-Spaulding and Lower Drum projects. He served as the water quality and water temperature study lead and as a field biologist on numerous studies, while providing overall field planning support. He currently is serving as FERC regulatory specialist and project manager for ongoing relicensing work, including Additional Information Request (AIR) responses, ESA consultation, and license implementation planning. He provides QA/QC of documents, stakeholder websites, meeting presentations, and other relicensing deliverables. Chuck works closely with the district’s relicensing and operations staff, and also represents PG&E in relicensing meetings with resource agency staff and/or FERC. He also supports the district with FERC regulatory items related to its Deer Creek Hydroelectric Project (14530).

Pacific Gas and Electric Company, Upper Drum-Spaulding and Lower Drum Hydroelectric Projects (P2310 and P-14531) Relicensing Using ILP, CA Project Manager / FERC Lead / Technical Lead. The Upper Drum-Spaulding Hydroelectric Project consists of 24 dams and reservoirs; seven powerhouses; four overhead transmission lines; one diversion dam; and various water conduits, recreation facilities, and other associated facilities and structures. The Lower Drum Hydroelectric Project consists of five dams and reservoirs; four powerhouses; and various water conduits, recreation facilities, and other associated facilities and structures. Chuck has worked on these projects for more than 15 years in various capacities and in all phases of FERC relicensing. He served as the water quality and water temperature study lead and as a field biologist on numerous studies and also provided field logistics support for various studies. Chuck served as the project manager for the development of a California Environmental Quality Act (CEQA) document as part of the Section 401 Water Quality Certification process through a three-party agreement with the State Water Resources Control Board (SWRCB). He currently is a FERC regulatory specialist and project manager for ongoing FERC relicensing work, including AIR responses, ESA consultation, and license implementation planning. Chuck provides QA/QC of documents, stakeholder websites, meeting presentations, and other deliverables. He works closely with PG&E’s relicensing staff and subject matter experts and represents PG&E in relicensing meetings with resource agency staff and/or FERC.

CHUCK VERTUCCI (CONTINUED)
Yuba Water Agency, Yuba River Development Project (P-2246) FERC Relicensing Using ILP, CA Project Manager / FERC Lead / Technical Lead. The 417 MW project consists of three developments: New Colgate, New Bullards Minimum Flow, and Narrows 2. Principal works include:
1 dam and associated storage reservoir (New Bullards Bar), 2 diversion dams, 2 diversion tunnels, 2 underground power tunnels, 1 above ground penstock, 3 powerhouses, and 7 recreation areas. Chuck worked on this project from 2009 through 2021 in various capacities. He served as the water quality and water temperature study lead and as a field biologist on numerous studies and provided overall field planning support. Chuck served as the project manager from 2019 to 2021 for ongoing FERC relicensing work, which included management plan development, AIR responses, ESA consultation, and license implementation planning. He represents PG&E in relicensing meetings with resource agency staff and/ or FERC, and has supported QA/QC of FERC documents, meeting presentations, and other deliverables.

As HDR’s project manager, Chuck is currently supporting YWA with their implementation of the FERCrequired sediment management plan.

Merced Irrigation District, Merced River Hydroelectric Project (P- 2179) Relicensing Using ILP, CA Project Manager / FERC Lead / Technical Lead. This 103.5 MW project consists of two power generating developments, two powerhouses with associated switchyard, appurtenant facilities, and several recreational facilities at Lake McClure and Lake McSwain. Chuck has worked on this project for more than 15 years in various capacities and in all phases of FERC relicensing. He served as the water quality and water temperature study lead and as a field biologist on numerous aquatic and water resources related studies. He provided overall field planning support for various studies. Since 2018, Chuck has been the project manager for ongoing relicensing work, including management plan development, ESA consultation, Section 401 Water Quality Certification activities, and license implementation planning. He supports document management, including QA/QC of FERC documents, stakeholder websites, meeting presentations, and other relicensing deliverables. Chuck represents PG&E in relicensing meetings with resource agency staff and/or FERC. He works closely with the district’s relicensing and operations staff to help achieve FERC relicensing goals.

City of Ukiah | Lake Mendocino Hydroelectric Relicensing 32 Pacific Gas & Electric (PG&E), Borel Hydroelectric Project Surrender and Decommissioning, CA
Regulatory Lead. Devin led the development of the applicant-prepared Environmental Assessment that was submitted to FERC as part of the Surrender Application. Project involved the surrender of a complex hydroelectric project including nearly 10 miles of canal in addition to multiple tunnels, penstocks, and related project structures, requiring extensive public involvement as well as interface with federal agencies such as the Corps.

PG&E, French Meadows Transmission Licensing and Compliance, CA Project Manager and Licensing Manager for FERC Jurisdictional Transmission Line Relicensing on USFS Lands. Devin was responsible for strategic planning, agency consultation, study plan negotiations, implementation of ten separate resource studies, and timely preparation and submittal of all FERC licensing materials. Following the successful issuance of a subsequent license by FERC, led development and implementation of post-licensing management plans for resource protection.

PG&E, Donnells-Curtis Transmission Line Licensing and Compliance, CA Project Manager and Licensing Manager for FERC Jurisdictional Transmission Line Relicensing on USFS lands. Devin directed the Devin Malkin

FERC SENIOR ADVISOR
Devin has 29 years of experience in regulatory processes, strategic planning, and environmental studies relating to transmission and energy generation projects in the Western US, with particular expertise in FERC hydropower licensing. Devin has authored and directed HDR staff in the preparation of all major documentation associated with the licensing and permitting of energy projects, including Environmental Assessments and Environmental Impact Statements, Endangered Species Act and National Historic Preservation Act consultation materials, FERC licensing exhibits, Clean Water Act compliance, and BLM and USFS permitting materials. He is an experienced project manager who has successfully led scoping, budgeting, and client and staff management for many interdisciplinary multi-year energy projects. In addition to his regulatory and project management expertise, Devin is trained as a terrestrial biologist and is experienced with all phases of resource study, including stakeholder negotiation and consultation, study design, project and field crew management, data analysis, and study reporting. He has designed, conducted and directed numerous large-scale biological inventory and mapping projects and associated management plans, and has provided expert advice to clients on a range of biological issues. He has dealt extensively with agencies and members of the public while negotiating complex resource and permitting issues, and prepared technical materials for each of these audiences.

EDUCATION
Master of Science, Ecosystem Sciences,
University of Washington
Bachelor of Arts, Environmental Studies, The
Evergreen State College

INDUSTRY TENURE
29 years

FIRM TENURE
29 years
implementation of multiple resource studies and management plans, including long-term monitoring efforts that were successfully negotiated with federal resource agencies. He also oversaw annual agency consultation efforts and led development of license compliance reporting materials to FERC.

Xcel Energy, Salida Hydroelectric Project License Amendment and Surrender, CO
FERC Lead and Strategic Advisor. Devin led FERC license amendment proceedings for the staged decommissioning and license surrender for a two-development hydropower project in Chafee County, Colorado, removing Salida Unit 1 from the FERC license. He subsequently initiated full FERC license surrender proceedings including the decommissioning of Salida Unit 2.

RELEVANT PROJECT EXPERIENCE

33 Turlock Irrigation District, Don Pedro Hydroelectric Project Relicensing, CA Technical Lead and Administrative Project Manager. Devin’s responsibilities include support for strategic planning, BLM SF-299 permitting and POD development, agency negotiations; and the development, implementation, and reporting for a range of endangered species and invasive species and all FERC licensing documents.

Nevada Irrigation District, Yuba-Bear and Drum-Spaulding Relicensing Projects, CA Technical Lead. Devin led the negotiated development of multiple study plans and directed study implementation and reporting. He also authored sections of the subsequent Draft and Final License Applications for both projects and advised the development of multiple resource management plans.

Devin was responsible for terrestrial resource studies for concurrently-executed large hydroelectric relicensing efforts.

PG&E, Woodleaf-Kanaka and Sly Creek Transmission Line Licensings, CA Technical Lead. Devin was responsible for multiple environmental resource studies and subsequent management and monitoring plans. He also led study scoping, design, and implementation, agency consultation, and FERC reporting efforts.

Xcel Energy, Cabin Creek Pumped Storage Project Relicensing and License Compliance, CO Project Manager. Devin negotiated, developed, and implemented multiple resource management plans with USFS personnel. He managed the project for license compliance and served as a technical lead for FERC relicensing of existing pumped-storage project on USFS lands. Devin was responsible for the development and implementation of all terrestrial resource studies, including agency negotiations and consultations; study implementation; reporting for a range of endangered species and invasive species; and the development of major sections of FERC licensing documents. rPlus Energies LLC, White Pine Pumped Storage Project Licensing, NV Project Manager and Strategic Advisor. Devin led the development of licensing strategy, transmission routing studies, BLM permitting efforts and Preliminary POD materials, field study methods, and completion of NEPA documentation for FERC licensing. He managed the original licensing efforts of a proposed 1000 MW pumped storage project and associated 30-mile transmission line near Ely, Nevada

DEVIN MALKIN (CONTINUED)
ITC Holdings, Big Chino Valley Pumped Storage Project Licensing, AZ Project Manager and Strategic Advisor. Devin led development of licensing strategy, transmission routing studies, , BLM permitting efforts and Preliminary POD materials, field study methods, and initiation of NEPA documentation for FERC Licensing. He managed the original licensing of proposed 900 MW pumped storage project and associated 45-mile transmission line near Prescott, Arizona. rPlus Energies LLC, Seminoe Pumped Storage Project Licensing, WY Project Manager and Strategic Advisor. Devin led the development of licensing strategy, transmission routing studies, BLM permitting efforts and Preliminary POD materials, field study methods, and completion of NEPA documentation for FERC licensing. He managed the original licensing of proposed 900 MW pumped storage project and associated transmission line near in Carbon County, Wyoming.

Minneapolis Leased Housing Associates, A-Mill Artists Lofts Hydroelectric Project Licensing, MN Project Manager. Devin served as regulatory/permitting lead, lead author and document manager for new hydropower project licensing. He was responsible for development of all FERC licensing materials, agency and stakeholder consultations, and implementation of licensing proceeding. The project successfully obtained original FERC license in approximately 14 months.

Snohomish County PUD, Admiralty Inlet Hydrokinetic Project Licensing, WA Project and Licensing Manager. Devin served in these roles for a tidal power project in Puget Sound.

Responsible for agency consultation and negotiation, implementation of overall licensing strategy, and development of all regulatory reporting, including all NEPA and ESA documentation, using FERC’s Pilot Hydrokinetic Licensing procedures. He successfully obtained a favorable Biological Opinion as well as the first Pilot License issued by FERC.

City of Ukiah | Lake Mendocino Hydroelectric Relicensing 34 California Department of Water Resources (DWR) and Kings River Conservation District, Pine Flat Transmission Line (P-2876) and Jeff L. Taylor-Pine Flat Power Plant (P-2741) FERC Relicensings, CA
Task/Terrestrial Lead. Ian served as task lead/terrestrial lead conducting a general habitat and special status plant survey collecting data for several dozen species of plants and a dozen habitat types in support of FERC relicensing. He assisted junior staff with data analysis and conducted the senior review of the terrestrial section of the Pre-Application Document; he also supported responding to additional information requests.

ITC, Big Chino Valley Pumped Storage Project, AZ
Terrestrial Lead. Ianserved as terrestrial lead for the Big Chino Valley Pumped Storage Project leading botanical and vegetation mapping/habitat assessment studies while also managing logistics for wildlife studies. The studies were in support of a FERC license application for a new pumped storage facility and related transmission lines. In 2018, he led surveyors over 5,600 acres of a relatively unexplored area of Yavapai County identifying over 200 species of plants including 14 State of Arizona special-status species and tracking the population of four state listed weed species.

He also wrote study plans for surveying proposed transmission lines covering portions of Arizona and Nevada along with two BLM districts and two National Forests 2024 SES Rail Facilities contract.

Ian Cain, ENV SP

ASSISTANT PROJECT MANAGER AND TERRESTRIAL RESOURCES LEAD Ian has 19 years of experience specializing in botany with additional experience in FERC relicensing and license compliance, restoration and aquatic resource delineations, and has acquired the CNPS Certified Consulting Botanist credential. He has worked on numerous FERC licensing and compliance projects, as well as aquatic resource delineations, and field or task lead several large and complex delineation efforts in vernal pool complexes, forested wetlands, and long river channel wetlands. Ian has led or co-led a dozen restoration projects conducting monthly and quarterly, monitoring involving simple qualitative assessments, annual monitoring involving more detailed qualitative and transect assessments, writing Habitat Mitigation and Monitoring Plans, and lead monitoring services.

He has performed annual CRAM assessments as part of permit requirements, led client tours through problematic sites in efforts to find solutions to unusual problems, and submitted numerous reports and memos for both clients and agencies as part of the monitoring process.

EDUCATION
Bachelor of Science, Environmental Science and
Biology, San Diego State University

INDUSTRY TENURE
19 years

FIRM TENURE
7 years

RELEVANT PROJECT EXPERIENCE
Pacific Gas and Energy (PG&E), Donnells Curtis Transmission Line Project, CA
Task Lead. Ian served as task lead for rare plant, invasive species, and floristic surveys of the entire line as part of FERC license compliance. The survey documented over 220 species of plants, mapped the population of a forest service sensitive species, and mapped the populations of several forest service weed species. He successfully modified survey protocol, in agreement with the forest service, which resulted in a 40 percent reduction in field hours for the remaining life of the license.

PG&E, French Meadows Transmission Line Project, CA
Task Lead. Ian led rare plant, invasive species, and floristic surveys of the entire line as part of FERC license compliance. The survey documented over 200 species of plants, mapped the population of a forest service sensitive species, and mapped the populations of several forest service weed species which included conducting weed abatement of targeted high risk species.

35 IAN CAIN (CONTINUED)
PG&E, Sly Creek Woodleaf-Kanaka Transmission Line Project, CA Task Lead. Ian served as task lead for rare plant, invasive species, and floristic surveys of the entire line as part of FERC license compliance. The survey documented approximately 250 species of plants, mapped the population of a forest service sensitive species, and mapped the populations of several forest service weed species.

Town of Paradise, Paradise Sewer Project, CA
Task Lead. Ian led the aquatic resources delineation for the project in Butte County, California from Chico and Paradise. The project is designed to place a sewer line to connect Paradise to the sewer system in Chico. He has co-lead the field effort mapping over 400 features, processed the GIS data from the mapping effort, and wrote the aquatic resources delineation report. Additionally, he led the focused botanical survey for four federal Endangered Species Act listed plant species and serving as team member assisting with permitting under the Clean Water Act, Porter-Cologne Act, and Endangered Species Act.

Southern California Edison (SCE), Saddlebag Dam FERC License Compliance Study, CA Field Botanist. Ian served as field botanist in conducting vegetation transect surveys along Lee Vining Creek in Mono County, California. The study was part of FERC license compliance requiring comprehensive surveys every five years of environmental conditions downstream of Saddlebag Dam. He identified numerous new species in the area for the study.

Plus Energies, White Pine Pumped Storage Project, NV
Terrestrial Lead. Ian serves as terrestrial lead for the White Pine Pumped Storage FERC licensing Project, which includes a reservoir component and a transmission line component. Specifically, he researched biological resources of the region around Ely, Nevada, wrote the biological resources section of the Pre-Application Document, and co-led the habitat assessment of the reservoir portion of the project. In 2021, Ian led biological studies for the project including focused plant surveys for BLM sensitive plants, vegetation mapping, and supporting wildlife surveys such as sage grouse habitat assessment and general wildlife habitat assessment. He also wrote the botanical section of Exhibit E of the draft license application and co-wrote the wildlife section.

SCE, Whitewater River Diversion Dam De-Commissioning Project, CA Field Lead. Ian served as field lead for a focused lemon lily survey upstream and downstream of the Whitewater River Diversion Dam. The project supports a FERC de-commissioning and removal of a diversion dam on the east fork of the Whitewater River. The survey yielded the discovery of one of the largest known populations of the lemon lily, a USFS.

Southern California Gas Company, North South Pipeline Project, CA Field Botanist. Ian led a focused survey for special status plant species, weed species, and vegetation mapping for a proposed 62 mile pipeline from Adelanto to Moreno Valley, California and three compression stations in unincorporated eastern Riverside County, California. This included approximately 20 miles of survey alignment in the San Bernardino County, California portion of the Mojave Desert. The proposed project was to upgrade gas supply lines into the inland empire region of Southern California and upgrade compression and pressure limiting stations. The survey mapped numerous special status plant species, weed species, and vegetation types. Ian also managed GIS data and wrote focused survey reports along with sections of the Biological Technical Report.

Caltrans, Caltrans Botanical Training Presentation, CA
Senior Botanist. In 2021, Ian conducted a focused day-long virtual training for Caltrans staff statewide to improve their staff plant identification skills. This involved creating a presentation centered on learning basic anatomy and terminology, field practical skills for collecting and photographing plants for later identification, resources available for identification, and learning the dominant families of California to begin the process of narrowing down an unknown sample to a known species.

City of Ukiah | Lake Mendocino Hydroelectric Relicensing 36 Calaveras County Water District, North Fork Stanislaus River Project, CA Principal in Charge. HDR assisted the District with the planning phase work tasks, including identifying, compiling, and reviewing the available data; identifying and assessing existing operations; rehabilitation/upgrade potential of the project; determine the economic value of the project; identify the non-economic values associated with the project; identifying potential environmental, institutional, and legal issues; identifying stakeholder and special interest groups, developing communications plan, and preparing budget and schedule for relicensing. Elizabeth assists the HDR team with the review and oversight of project deliverables. Having worked at El Dorado Irrigation District for two decades and overseeing their FERC license implementation, she serves as a trusted advisor to CCWD.

Solano Irrigation District (SID), Monticello Power Plant Project, CA Principal in Charge. In this role, Elizabeth provides strategic guidance and expertise to the HDR team to support a streamlined effort and successful outcome to SID’s relicensing of their Monticello Power Plant. She provides project oversight and is a liaison to SID serving as an advisor identify project pitfalls and mitigation of project risk.

Imperial Irrigation District, East Highline Reservoir, CA Principal in Charge. Elizabeth serves as the principal-in-charge (PIC) for the design of a 1,500 ac-ft regulating reservoir, located between the All American and East Highline Canals. The project includes remote total channel control (TCC) of reservoir inlet and outlet gates.

Elizabeth Dawson, PE

PRINCIPAL-IN-CHARGE
Elizabeth has over 28 years of experience serving the water industry as a consultant and a public utility owner. She is proficient at building and leading multidisciplinary teams for program development and project delivery from concept through facility operation. Her leadership focuses on transparency, collaborative teamwork, and support and growth opportunities for staff. She also focuses on identifying program and capital improvement needs through collaboration with stakeholders, risk and asset analysis, regulatory outlook, funding opportunities, and budgetary responsibility. Elizabeth also served on the WateReuse California Board and the WateReuse Association Board for several years. During that time, she was a stakeholder for the development of the State’s first Recycled Water Policy, the California WateReuse Action Plan, and strategic plans for both organizations. As HDR’s Southwest Regional Irrigation Practice Lead, Elizabeth is responsible for overseeing client service and development, project delivery, and cross sector coordination for southwest irrigation districts that own and operate large storage and conveyance facilities. Duties include strategic planning, managing contracts, coordinating all HDR’s water services for these key clients and coordinating closely with power and environmental service lines. She is also responsible for coordinating with HDR’s area and national Technical Leaders and Subject Matter Experts in inter-related disciplines of hydrology, hydraulics, structural, geology, geotechnical, civil, mechanical, CADD, and GIS.

EDUCATION
Master of Business Administration, Boise State
University
Bachelor of Science, Civil Engineering, University
of California, Davis

INDUSTRY TENURE
28 years

FIRM TENURE
1 years
Browns Valley Irrigation District (BVID), Virginia Ranch Dam Part 12D Inspection and Report, CA
Principal in Charge. Elizabeth serves as the PIC for the periodic inspection of the Virginia Ranch Dam. The Virgina Ranch Dam is an earth fill embankment dam with a height of 152 feet. The goal of this project is to perform the ninth Part 12 Periodic Inspection (PI) and prepare the PI report in accordance with Chapter 16 of the FERC Guidelines.

California Aqueduct Subsidence Program (CASP), CA
Technical and Strategic Advisor. HDR is the Program Manager for CASP and Elizabeth serves as a technical and strategic advisor for the program. The mission of CASP is to address the adverse effects of subsidence in the San Luis and San Joaquin Field Divisions by optimizing the resilience and improving the operational flexibility of the State Water Project to ensure the safe and reliable delivery of water. The project includes analysis of energy consumption and projected costs for each interim and long-term alternative.

RELEVANT PROJECT EXPERIENCE