37 PG&E, El Dorado Irrigation District Hydroelectric Project (P-184), CA Engineering Manager. Elizabeth was responsible for planning, organizing, and directing the multidisciplinary activities of the dam safety, hydroelectric, water, recreation, wastewater, and recycled water divisions. She was responsible for the design and construction of complex projects; $40-50 million annual capital improvement program. In this role, Elizabeth interacted with DSOD, FERC, the Division of Drinking Water, RWQCB, and the State Water Board. She was responsible for direction and oversight of EID’s GIS and ROW programs. Notable projects and accomplishments include:
• Implementation of Project 184 FERC License
• Forebay Dam Modification Project ($42M)
• Silver Lake Dam replacement preliminary design
• Hydropower contract negotiation
• Solicitation and sale of renewable energy credits
• In-Line hydro on a large transmission main
• 2021 Caldor Fire Emergency Repair to Project 184 canal/flumes ($30M) • 2017 Emergency Storm Response to Project 184 canal system ($35M) • FERC Project 184, Esmeralda Tunnel Emergency Repair
• Development of Project 184 Asset Management Plan
• Development of Condition Assessment for Project 184 Flumes, Canals, Tunnels, and Siphons • Sly Park Spillway Improvements Project
• Silver and Caples Lake Campground Reconstruction ($11M) • Flume 48 replacement alternatives analysis, tunnel vs. flume • Comprehensive Penstock Condition Assessment
• FERC Project 184, multiple flume replacement projects (over $75M in total) • Oversight of all FERC Part 12D required reports and studies
ELIZABETH DAWSON, PE (CONTINUED)
City of Ukiah | Lake Mendocino Hydroelectric Relicensing 38 Pacific Gas and Electric Company (PG&E), Balch Hydroelectric and Helms Pumped Storage Projects, FERC Relicensings, CA
Technical Lead. Matt is currently supporting two of Pacific Gas and Electric Company’s FERC relicensings in the Kings River watershed. This effort included the development of a Pre-Application Document, three study plans, and land-managing agency consultation. Implementation of the three study plans has consisted of visitor use observations and surveys, recreation facility inventories (condition and accessibility compliance), whitewater boating and canyoneering studies, visual resource evaluations, technical reporting, Draft and Final License Application analysis, and development of a Recreation Facilities Plan and visual resource measures for each project.
PG&E, Yuba-Bear and Drum-Spaulding Hydroelectric Projects, FERC Relicensing, CA Project Manager & Technical Lead – Recreation Resources. Matt has supported Yuba Water Agency’s FERC relicensing and FERC compliance efforts in the Yuba River watershed. This FERC relicensing effort included the development of a comprehensive visitor use study including extensive U.S. Forest Service consultation.
Implementation of the visitor use study consisted of visitor use observations and surveys, recreation facility inventories for condition and accessibility compliance, Matthew “Matt” Paquette
RECREATION, AESTHETICS, AND LAND USE RESOURCE LEAD
Matthew has over 25 years of experience in the field of Environmental Science and Consulting as a recreation planner. He has served as a project manager for recreation facility design and implementation projects; as well as a technical lead, strategic advisor and field lead on a wide variety of recreation supply, demand and carrying capacity studies throughout California and the western United States. Matthew has supported collaborative study plan development of comprehensive recreation studies on federal and private lands on the Balch Hydroelectric Project, Helms Pumped Storage Project, DeSabla-Centerville Project, Yuba-Bear/Drum-Spaulding projects, Skagit Hydroelectric Project, Camp Far West Project, Yuba River Development Project, Merced River Hydroelectric Project, South Feather Power Project and Skagit River Hydroelectric Project. His HDR work includes performing comprehensive visitor use, whitewater boating, and capacity assessments for 16 FERC hydroelectric relicensing efforts. He also has seven years of experience performing visual resource assessments on both Forest Service and private lands and 15 years of experience developing recreation management plans largely in consultation with federal agencies, American Whitewater, and non-governmental entities. The management plans included monitoring programs, operation and maintenance programs, and detailed cost estimation for recreation and river access facilities. He has performed site feasibility assessments and planning for development of new or relocated recreation facilities and has been a project manager for recreation facility upgrades and design improvements at the Yuba River Development and Upper American River projects. He served as Project Manager of a permitting and engineering team to permit, design, and support construction of the new or upgraded facilities, including campgrounds, day use areas, boat launches, parking areas, and trails. EDUCATION Bachelor of Science, Environmental Policy, Colby
College
INDUSTRY EXPERIENCE
25 years
FIRM TENURE
23 years
trail condition and accessibility assessments, trail use monitoring, recreation use impact assessments, boat launch functionality assessments, dispersed shoreline recreation inventory and assessments, houseboat surveys, angling focus groups, technical reporting, Draft and Final License Application analysis, and development of a Recreation Facilities Plan. In addition, Matt has supported Yuba Water Agency, as a Project Manager, with ongoing license compliance related to recreation, including providing regulatory, permitting, and environmental support for the reconstruction of a burned campground, parking area expansion and reorganization at two boat launch facilities, reconstruction of access roads, and plans for a marina facility expansion. This work included managing a multi-disciplinary team of engineers, landscape architects, biological and cultural resource specialists to effectively design, permit, and construct the upgraded facilities.
RELEVANT PROJECT EXPERIENCE
39 Seattle City Light, Skagit River Hydroelectric Project (FERC #553) Relicensing, WA Technical Lead – Recreation and Aesthetic Resources. Matt is currently supporting Seattle City Light’s FERC relicensing in the Skagit River watershed located within North Cascades National Park and the Ross Lake National Recreation Area. This effort included the development of a comprehensive visitor use study including extensive National Park Service and U.S. Forest Service consultation.
Implementation of the visitor use study included nearly 50 recreational sites spanning three reservoirs and two rivers. The study consisted of visitor use observations and surveys, recreation facility inventories for condition and accessibility compliance, trail condition and accessibility assessments, trail use monitoring, recreation use impact assessments, boat launch functionality assessments, technical reporting, Draft and Final License Application analysis, and development of a Recreation Facilities Plan.
In addition to the FERC relicensing process, Matt also supported Seattle City Light in a concurrent, comprehensive recreation settlement process involving the National Park Service, U.S. Forest Service, American Whitewater, and Native American tribes.
South Sutter Water District, Camp Far West Hydroelectric Project (FERC #2997) Relicensing, CA Technical Lead – Recreation Resources. Matt supported the South Sutter Water District’s FERC relicensing in the Bear River watershed. This effort included pre-application data collection (facility inventory, condition and accessibility evaluations) to inform the development of the Pre-Application Document as well as the development of a visitor use study plan, and land-managing agency consultation. Implementation of the visitor use study plan consisted of use observations, user surveys, boat ramp functionality assessments, technical reporting, Draft and Final License Application analysis, and development of a Recreation Facilities Plan.
Merced Irrigation District, Merced River Hydroelectric Project (FERC #2179) Relicensing, CA Technical Lead – Recreation Resources. Matt supported the Merced Irrigation District’s FERC relicensing in the Merced River watershed. This effort included pre-application data collection consisting of a facility inventory, condition assessments, and accessibility compliance assessments at five large recreation complexes across two reservoirs. His work included the development of the Pre-Application Document as well as the development of two study plans, and land-managing agency consultation.
Implementation of the two study plans consisted of use observations, user surveys, boat ramp functionality assessments, whitewater boating surveys and focus groups, technical reporting, Draft and Final License Application analysis, and development of a Recreation Facilities Plan. This work also included evaluating river access enhancement measure alternatives on a Wild and Scenic River segment (Wild classification) of the Merced River upstream of Lake McClure. He has also supported the client with ongoing existing license recreation planning support, including supporting the design of a river access facility with grant application support and helping the client prepare for the implementation of their new FERC license including early license project sequencing and integration of design, environmental, and permitting processes.
MATTHEW “MATT” PAQUETTE (CONTINUED)
City of Ukiah | Lake Mendocino Hydroelectric Relicensing 40 California Department of Water Resources (DWR) and Kings River Conservation District, Pine Flat Transmission Line (P-2876) and Jeff L. Taylor-Pine Flat Power Plant (P-2741) FERC Relicensings, CA
Lead Cultural Resources Spatial Data Services Analyst. Keir procured, created, and organized spatial data for required FERC reporting, figures and calculations. He provided full GIS support for FERC relicensing participants (client and consultant teams).
South Sutter Water District, Camp Far West Hydropower Project (P-2997) FERC, CA Lead Cultural Resources Spatial Data Services Analyst. Keir procured, created, and organized spatial data for required FERC reporting, figures and calculations. He provided full GIS support for FERC relicensing participants (client and consultant teams).
Yuba Water Agency, Narrows 1 Hydroelectric Project (P-1403), CA Lead Cultural Resources Spatial Data Services Analyst. Keir procured, created and organized spatial data for required FERC reporting, figures and calculations. He provided full GIS support for FERC relicensing participants (client and consultant teams).
DWR, Facility Reality Capture, Thermalito Hydropower Facility, Oroville, CA Field Lead. Keir served as field planning and data collection lead for a laser scanning project in support of facility retrofit. He provided LiDAR scan data to CAD technicians and interactive visualizations for client meetings.
Keir Keightley, GISP
GIS/DATA SOLUTIONS LEAD
Keir has a research and professional background in spatial analysis, GIS, remote sensing, and applications in plant science with 30 years of experience in lab and project management, research and quality assurance. He provides expertise in geospatial technology applications in natural science, civil engineering, and agriculture. Keir possesses substantive training and experience in college level instruction in the social and natural sciences. He has experience with managing geospatial support for FERC relicensing including full content creation and authorship of Exhibit G elements of the license application. Interest in developments in 3D technologies has led to frequent involvement in project efforts involving laser scanning, 3D modeling and recent presentations of 3D methods at the Esri User Conference.
EDUCATION
Doctor of Philosophy, Geography, University of
California, Davis
Master of Arts, Geography, University of
California, Santa Barbara
Master of Science, Horticulture and Agronomy,
University of California, Davis
Bachelor of Arts, Environmental Studies,
University of California, Santa Barbara
INDUSTRY TENURE
30 years
FIRM TENURE
12 years
South Feather Water and Power, Facility Reality Capture, Penstock Valve Diagnostics, CA
Field Lead. Keir collected a high resolution laser scan dataset of control equipment for diagnostic purposes. He provided schematics and measurements of equipment clearance and alignment.
New Mexico Interstate Stream Commission, Laser Scanning Hypsography Services, Gila River Hydrographic and Biological Resources Assessment, NM
Field Lead. Keir planned and executed a large-scale natural landscape topographic survey of riverine landscape for use in hydraulic modeling for habitat suitability analysis. He coordinated hardware, software, field logistics and data analysis/processing for three 500-meter reaches of the Gila River.
RELEVANT PROJECT EXPERIENCE
41 KEIR KEIGHTLEY, GISP (CONTINUED)
Merced Irrigation District, Aerial LiDAR/Surface Survey Integration, Merced River Habitat Assessment, CA
Field Lead. Keir supported holistic data integration of aerial LiDAR and bathymetric survey for hydraulic and habitat modeling. He provided high resolution surface data to hydraulic engineers and fish biologists in support of existing conditions and planned remediation project.
PG&E, Spatial Data Management and Cartography, Balch Project and Helms Pumped Storage Project FERC Relicensings, CA
Lead Cultural Resources Spatial Data Services Analyst. Keir procured, created, and organized spatial data for required FERC reporting, figures and calculations. He provided full GIS support for FERC relicensing participants (client and consultant teams).
PG&E, Spatial Data Management and Cartography, FERC-Licensed Transmission Lines Compliance and Relicensing (including French Meadows TL, Donnels-Curtis TL, Camp Far West TL, Sly Creek Woodleaf
TL), CA
Lead Cultural Resources Spatial Data Services Analyst. Keir procured, created, and organized spatial data for required FERC compliance, figures and calculations. He provided full GIS support for FERC relicensing participants (client and consultant teams).
City of Ukiah | Lake Mendocino Hydroelectric Relicensing 42 Yuba Water Agency, Yuba River Development (P-2246) and Narrows 1 (P-1403) Hydroelectric Projects, CA
Lead Cultural Resources Specialist. Danielle served as the lead cultural resources specialist on several separate efforts related to the Yuba River Development Project and the Narrows Hydroelectric Project FERC relicensing efforts. Her efforts include project management, field survey, resource documentation and evaluation, reporting, and day to day consultation with tribes and agencies.
South Sutter Water District, Camp Far West Hydropower Project (P-2997) FERC Relicensing, CA
Lead Cultural Resources Specialist. Danielle led field surveys, resource evaluations, and report writing. She provided oversight and management for a traditional cultural resources study and conducted day to day tribal and agency consultation on behalf of the client. Danielle also drafted a historic properties management plan to be implemented under the new FERC license.
Pacific Gas & Electric (PG&E) and Nevada Irrigation District, Yuba-Bear Hydroelectric, Drum-Spaulding Hydroelectric and Rollins Transmission Line Project Joint Relicensing, CA
Lead Cultural Resources Specialist. Danielle provided support services for the preparation of relicensing documents, conducting tribal and agency consultation, site testing, data recovery, inventory and lab management.
Seattle City Light, Skagit River Hydroelectric Project FERC Relicensing, WA Cultural Resources Coordinator. Danielle currently serves on HDR’s project management team as the cultural resources coordinator, assisting the consultant and Danielle Risse
CULTURAL RESOURCES LEAD
Danielle has 24 years of archaeological experience throughout California, Nevada, Oregon, Washington and Virginia. She has participated in well over 500 cultural resources investigations. Her primary responsibilities include project planning and execution, field and budget management, analysis and interpretation of data, and subsequent analytical reporting of results. Since joining HDR in July 2010, Danielle has been immersed in multiple hydropower and electrical transmission projects. Her efforts at HDR have included drafting cultural resources inventory and evaluation reports, study plans, and management plans, conducting field work, project management, and performing day to day tribal and agency consultation efforts. Danielle meets the Secretary of Interior’s Professional Qualifications Standards for archaeology and is an expert on compliance requirements for Section 106 of the National Historic Preservation Act.
EDUCATION
Master of Arts, Anthropology, College of William
and Mary
Bachelor of Arts, Anthropology, University of
California Davis
INDUSTRY TENURE
24 years
FIRM TENURE
14 years
client leads for cultural resources management with relicensing efforts (providing technical guidance, tracking project tasks, completing document review and development, and conducting subconsultant management).
Oregon State University, Proposed Pacific Marine Energy Center South Energy Test Site FERC Relicensing, OR
Cultural Lead. Danielle conducted a records search, archival research, field survey and shovel probing, and helped draft the cultural resources inventory report. She also assisted client with tribal and agency consultation.
PG&E, French Meadows Transmission Line Relicensing Project, CA Cultural Lead. Danielle prepared cultural resources relicensing documents and document components, served as field supervisor, and conducted tribal and agency consultation.
RELEVANT PROJECT EXPERIENCE
43 Tridam, Tulloch Hydroelectric Project and Beardsley-Donnells Hydroelectric Project, CA Cultural Resources Lead. Danielle has served as the cultural resources lead for these two hydroelectric projects, assisting their owner, Tri-Dam Project, with annual cultural resources compliance requirements related to each project’s FERC licenses. Her duties included management of cultural resources activities (e.g., monitoring, resource evaluations, data recovery) and day to day consultation efforts with federal agencies (USFS, Bureau of Land Management, Bureau of Reclamation) and Native American tribes. This work has been ongoing since 2016.
PacifiCorp, Sam’s Valley Transmission Line Reinforcement Project, OR Lead Cultural Resources Specialist. Danielle supervised a 23-mile-long transmission line survey and excavation of 159 shovel probes testing for subsurface depth of cultural deposits. She prepared the inventory and evaluation report for the project, which included site documentation and National Register of Historic Places evaluations. Danielle also completed extensive consultation with local tribes, the BLM, and the State Historic Preservation Officer throughout the project to ensure positive cooperation between the project proponent and consulting parties.
Turlock and Modesto Irrigation Districts, Don Pedro Hydroelectric Project FERC Relicensing, CA Cultural Resources Manager. Danielle served as the cultural resources manager responsible for preparation of cultural resources-related study plans, implementation of cultural resources studies conducted for the relicensing, drafting the project inventory/evaluation reports for compliance with Section 106, developing the Historic Properties Management Plan, and completing day-to-day tribal and agency consultation efforts.
Pacific Power, Cultural Resources Inventory of Line 2 and Line 4 Transmission Lines, CA Project Manager. Danielle served as the project manager and field director responsible for field documentation of resources, resource evaluations, and reporting efforts. The project included survey of a patch work of USFS lands along the transmission lines that spanned roughly 50 miles.
Turlock and Modesto Irrigation Districts, La Grange Hydroelectric Project FERC Licensing, CA Cultural Resources Manager. Danielle was responsible for the preparation of cultural resourcesrelated study plans, implementation of cultural resources studies conducted for the licensing, drafting the project inventory/evaluation reports for compliance with Section 106, developing the Historic Properties Management Plan, and completing day-to-day tribal and agency consultation efforts.
DANIELLE RISSE (CONTINUED)
City of Ukiah | Lake Mendocino Hydroelectric Relicensing 44 Kings River Conservation Dist., Jeff L. Taylor Pine Flat Power Plant & Pine Flat Transmission Line FERC Relicensing Support, CA
Water and Aquatic Technical Support. Norm provided general relicensing support for Jeff L. Talor Pine Flat Power Plant and the California Department of Water Resources’ Pine Flat Transmission Line. He prepared a pre-application document (PAD), notice of intent (NOI), and request for traditional licensing process for both projects.
Completed cultural and terrestrial biology field studies for inclusion in the transmission project. Norm filed with FERC the two PADs, NOIs, and requests for traditional licensing process for both projects. His additional duties included addressing stakeholder comments.
Lewis County Dept of Public Works, Chehalis Basin Avoidance, M&MES (AMM Engineering Support), CA
Water and Aquatic Technical Support. HDR completed the conceptual design level of the spillway, fish passage, and reservoir evacuation conduit. Additionally, our team is providing engineering design services for the Chehalis Dam and Fish Passage.
Merced Irrigation District - Merced, TO 51 Merced River & Merced Falls Relicensing CEQA Support, CA
Water and Aquatic Technical Support. In support of ongoing relicensing processes, HDR is providing support in completing an environmental review of the proposed relicensing activities in compliance with the CEQA.
Norm Ponferrada
WATER AND AQUATIC RESOURCES LEAD
Norm Ponferrada, a Senior Fisheries Project Manager, brings 22 years of industry experience and a strong educational foundation in fisheries sciences to the Lake Mendocino Hydroelectric Power Plant Relicensing project. With a Bachelor of Science degree from the University of California, Davis, Norm has developed a deep understanding of the complex relationships between water resources, aquatic ecosystems, and human activities. Throughout his career, Norm has successfully managed projects for various clients, including Merced Irrigation District, Turlock Irrigation District and Yuba Water Agency, demonstrating his ability to navigate complex stakeholder interests and deliver effective solutions. As the Water and Aquatic Resources Lead on this project, Norm will leverage his expertise to support a relicensing process informed by sound science and responsible resource management practices. With Norm leading the water and aquatic resources efforts on the Lake Mendocino project, the City of Ukiah can expect a thorough and scientifically informed approach to managing the project’s environmental impacts. Norm’s extensive experience and expertise will provide guidance to help the project meet regulatory requirements while also protecting the region’s valuable water resources and aquatic ecosystems, ultimately benefiting the community and supporting sustainable development.
EDUCATION
Bachelor of Science, Fisheries Sciences (Fish
Physiology), University of California, Davis
INDUSTRY TENURE
22 years
FIRM TENURE
<1 year
Sites Project Authority, TO 4 Sites Project Integration, CA Water and Aquatic Technical Support. This task involves work associated with supporting the Authority to establish and manage Reservoir Operations, including working with the Operations Modeling service provider, providing support to project participants on project operations for their agency, and participating in public external meetings on overall reservoir operations.
Turlock Irrigation District, TID and MID for Don Pedro Licensing, CA Water and Aquatic Technical Support. HDR is providing
project management, including document preparation, document review, document database and archive, public process and publication/presentation support, meeting preparation, meeting attendance, internal and external website maintenance, and relicensing-related tasks as directed by TID and MID. HDR will prepare documentation related to FERC’s Endangered Species Act consultation with the US Fish and Wildlife Service and/or National Marine Fisheries Service (NMFS) and support for TID and MID’s implementation of Lower Tuolumne River Habitat Improvement
RELEVANT PROJECT EXPERIENCE
45 Program, including planning, permitting, consultation, Geographic Information Systems analyses, and/or field studies. HDR will also provide support for TID and MID’s planning, preparation, and/or response to an exercise of NMFS’ Fishways Authority under Section 18 of the Federal Power Act, as well as provide support for TID and MID’s planning, preparation, and/or response to California State Water Board actions, including Clean Water Act Section 401 Certification and/or trial-type hearings. HDR will compile and analyze information from the FERC process, complete model runs, and provide comment responses in support of TID and MID’s Tuolumne Voluntary Agreement activities and negotiations. We will also conduct literature reviews, assessments, and/or field studies regarding the Upper Tuolumne River and fish passage-related work; permitting support for Bureau of Land Management special-use permitting, including biological and cultural resource studies, development of regulatory documents, and associated consultation; support for planned turbine upgrades at the Don Pedro Project; and regulatory support and document development for California Environmental Quality Act processes.
NORM PONFERRADA (CONTINUED)
NON-HDR PROJECT EXPERIENCE
Southern California Edison (SCE), Big Creek No. 4 Long-Term Operating Rules, CA Project Manager. Norm worked closely with the SCE project manager and technical team with to implement SCE’s FERC Long-Term Operating Rules to perform flow and water temperature analysis, foothill yellow-legged frog (FYLF, Rana boylii) eDNA sampling, Western pond turtle (WPT, Actinemys marmorata) trapping, fish population study and community characteristics, and western pearlshell mussel (Margaritifera falcata) study.
SCE, Kaweah Hydroelectric Project (FERC Project No. 298), CA Hydro Relicensing Specialist. Norm provided expertise, managed, and led the field data collection of the aquatic study plans in support of the relicensing project for the development of flows to support aquatic resources. These technical studies included instream flow, fish population, benthic macroinvertebrate, water temperature, geomorphology, water quality, special status amphibians (FYLF) and reptiles (WPT), fish passage, and entrainment.
Placer County Water Agency, Middle Fork American River Project (FERC Project No. 2079), CA Hydro Relicensing Specialist. Norm provided expertise, managed, and led the field data collection of the aquatic study plans in support of the license compliance project for the development of flows to support aquatic resources. These technical studies included instream flow, fish population, benthic macroinvertebrate, water temperature, geomorphology, water quality, and special status amphibians (FYLF) and reptiles (WPT).
SCE, Eastwood Visitor Center Information Site Rehabilitation Project, CA Senior Fisheries Scientist. Norm was the lead scientist for the fish rescue and relocation project at Southern California Edison’s Eastwood Penstock Discharge. He wrote the fish rescue and relocation plan, implemented the plan, and wrote the technical memorandum of the fish rescue and relocation activities.
El Dorado Irrigation District, Hydroelectric Project (FERC Project 184), Geomorphic Monitoring Surveys, CA Project Manager. Norm managed and assembled a team of biologists and fluvial geomorphologists that conducted geomorphic monitoring at eight stream channel sites as part of a long-term monitoring program. Stream channel measurements included cross section surveys, longitudinal profile surveys, pebble counts, bank erosion potential ratings, and photo point monitoring. He ensured that the report was in compliance with the license terms.
PG&E, Hydro Relicensing Specialist, Potter Valley Project (FERC Project No. 77), CA Hydro Relicensing Specialist. Norm served as the hydro relicensing specialist for the Potter Valley Hydroelectric Project (FERC Project No. 77) during his tenure at another firm. He was responsible for managing the scientific data collection of the aquatic technical study plans in support of the relicensing project, which aimed to develop flows that would support the Chinook salmon and steelhead fish populations, as well as other aquatic resources on the Eel River and the East Branch Russian River. The technical studies included the following areas: (1) water temperature studies conducted to analyze stratification with respect to timing and flow effects; (2) instream flow studies conducted to obtain a better understanding of juvenile steelhead and Chinook salmon emigration timing and associated cues in relation to time of year, hydrology, fish size, and water temperature; (3) fish passage studies aimed at identifying and characterizing upstream passage deficiencies at Cape Horn Dam and investigating passage options at Scott Dam; (4) fish population studies aimed at developing a distribution map for fish by life stage and life history, evaluating the amount of potential anadromous fish habitat, and identifying locations where Sacramento pikeminnow and salmonids do not overlap; (5) special-status amphibian (foothill yellow-legged frog) surveys conducted to evaluate habitat suitability for egg masses and tadpoles under existing and alternative flow regimes and ramping rates, mapping suitable depth and velocity across a wide range of flows to determine which flows support breeding and rearing; and (6) aquatic reptile (western pond turtle) surveys conducted to identify nesting locations near facilities where maintenance activities occur. Mr. Ponferrada led a multi-disciplinary team of more than 15 biologists to implement these fisheries and aquatics technical study plans with a high level of accuracy and on time. The team collected and analyzed high-quality data, ensuring that the results were reliable and supported the project’s overarching goals.
City of Ukiah | Lake Mendocino Hydroelectric Relicensing 01 International Falls Hydroelectric Project, FERC Relicensing, Packaging Corporation of America, MN
Project Manager. Kelly serves as Project Manager for the relicensing of the 14.45 MW International Falls Hydroelectric Project on the Rainy River. This Project is being relicensed using the Traditional Licensing Process (TLP). As Project Manager, Kelly is responsible for document development, consultation with stakeholders, scheduling, and strategic development.
Municipal Power Dam Hydroelectric Project, FERC Relicensing, The City of Thief River Falls Municipal Utilities, MN
Assistant Project Manager. Kelly serves as the APM for the relicensing of the
0.55 MW Municipal Power Dam Hydroelectric Project on the Red Lake River. This Project is being relicensed using the Traditional Licensing Process (TLP). As Assistant Project Manager, Kelly is responsible for document development, consultation with stakeholders, scheduling, and strategic development. This Project is currently in the second stage of consultation of the TLP.
Lyons Falls Hydroelectric Project, FERC Relicensing, Kruger Power Management, Inc., Moose and Black Rivers, NY
Project Manager. Kelly serves as PM for the 14.25 MW Lyons Falls Project on the Moose and Black Rivers in New York. This Project is being relicensed under the TLP.
Kelly is responsible for document development, consultation with stakeholders, scheduling, and strategic development. As Project Manager, Kelly has coordinated the following studies: Macroinvertebrate, Water Quality, Freshwater Mussel, Recreation, and Whitewater. This Project is currently in the third stage of consultation of the TLP.
Kelly MacVane
REGULATORY SPECIALIST
Kelly MacVane has 18 years of professional experience as a renewable energy consultant with direct experience in hydroelectric licensing, permitting, and compliance activities. In particular, she has supported and/or served as the Project Manager, Assistant Project Manager, or Regulatory Lead for several new or subsequent license applications for hydroelectric projects following the Federal Energy Regulatory Commission’s (FERC) Integrated Licensing Process and Traditional Licensing Process. In addition to preparation of federal permitting documents, she is experienced in local and state permitting. Kelly has also assisted in field work operations in terrestrial wind power, hydropower, and transmission line projects. Her field study experience includes leading recreation studies and whitewater studies as well as supporting the following: wetland delineation, vernal pool delineation, electrofishing, general environmental compliance monitoring, and public safety risk assessments. Prior to HDR, she worked in the environmental remediation field in Massachusetts.
EDUCATION
Bachelor of Arts, Political Science and
Environmental Studies, Denison University
PROFESSIONAL REGISTRATIONS
National Hydropower Association
Midwest Hydro Users Group
INDUSTRY TENURE
18 years
Upper and Middle Greenwich Hydroelectric Projects, FERC Relicensing, Kruger Power Management, Inc., Batten Kill, NY Project Manager. Kelly serves as the PM for the 0.6 MW Upper Greenwich Project 0.3 MW Middle Greenwich Project on the Batten Kill in New York. These two projects are being relicensed concurrently under the TLP. Kelly is responsible for document development, consultation with stakeholders, scheduling, and strategic development. As Project Manager, Kelly has coordinated the following studies: Macroinvertebrate, Water Quality, Freshwater Mussel, and Fisheries. This Project is currently in the third stage of consultation of the TLP.
Saranac Hydroelectric Project, FERC Relicensing, Kruger Power Management, Inc., Saranac River, NY
Project Manager. Kelly serves as the PM for the 2.6 MW
Saranac Hydroelectric Project on the Saranac River in New York.
This project is currently being relicensed concurrently under the TLP. Kelly is responsible for document development, consultation with stakeholders, scheduling, and strategic development. As Project Manager, Kelly has coordinated the following studies:
Macroinvertebrate, Bypassed Reach, Project Operations, Water
RELEVANT PROJECT EXPERIENCE
02 KELLY MACVANE (CONTINUED)
Quality, Receration, Fisheries, and Freshwater Mussel. The FLA was filed in June 2022 and is currently under FERC review. This Project is currently in the third stage of consultation of the TLP.
Blackstone Hydroelectric Project, FERC Relicensing, Kruger Power Management, Inc., Blackstone River,
RI & MA
Project Manager. Kelly served as PM for the relicensing of the 1.7 MW Blackstone Project located on the Blackstone River. Kelly was responsible for document development, consultation with stakeholders, scheduling, and strategic development. This project was conducted using the TLP. As Project Manager, Kelly coordinated the following studies: Water Quality, Upstream Eel Passage Siting, Bypass Flow Demonstration, and Cultural Resources. Kelly currently manages license compliance activities.
Grand Rapids Hydroelectric Project and Prairie River Hydroelectric Project, FERC Relicensing, Minnesota Power, MN
Assistant Project Manager. Kelly served as APM for the relicensing of the 2.1 MW Grand Rapids Project on the Mississippi River and the 1.08 Prairie River Project on the Prairie River. These two Projects are being relicensed concurrently under the Integrated Licensing Process (ILP). Kelly was responsible for document development, consultation with stakeholders, scheduling, and strategic development.
Additionally, Kelly managed the Entrainment and Impingement Studies for the Projects. Kelly currently manages license compliance activities.
Northern Maine Routing, NextEra, ME
Permitting Lead. Kelly served as Maine permitting lead for the Northern Maine Routing Project.
Activities consisted of reviewing and evaluating initial transmission routes provided by NEET for siting considerations, constraints, and regulatory triggers including the Maine legislative vote trigger for public lands.
New Gloucester State Fish Hatchery Facility Conversion Project, Maine Department of Inland Fisheries and Wildlife, ME
Permitting Lead. Kelly served as permitting lead for the New Gloucester State Fish Hatchery Facility Conversion Project in the town of New Gloucester, Maine. Federal permit applications included a USACE Maine General Permit, which required consultation with the Maine Historic Preservation Commission on historic resources and USFWS on federally listed species. State permit applications included a Maine Department of Environmental Protection (MDEP) Natural Resources Protection Act (NRPA) Permit by Rule (PBR), Stormwater PBR, and an Individual NRPA Permit Application. Consultation was required with the Maine Department of Inland Fisheries and Wildlife (MDIFW) and Maine Natural Areas Program (MNAP) on rare or exemplary natural communities and threatened or endangered species. HDR also developed a MDEP Beneficial Use for Secondary Material Application and a General Application for Maine Waste Discharge License /Maine Pollutant Discharge Elimination System Permit.
Grand Lake Stream State Fish Hatchery Improvement Project, Maine Department of Inland Fisheries and Wildlife, Grand Lake Stream Plantation/T6 ND BPP, ME
Permitting Lead. Kelly served as permitting lead for the Grand Lake Stream State Fish Hatchery Improvement Project, which required the development of a General Application for Maine Waste Discharge License /Maine Pollutant Discharge Elimination System Permit application. HDR also obtained a Development Permit from the Maine Department of Agriculture, Conservation & Forestry’s Land Use Planning Commission.
Mattaceunk Hydroelectric Project, FERC Relicensing, Brookfield Renewable, Penobscot River, ME Assistant Project Manager. Kelly served as APM for the FERC relicensing of the 19.2 MW hydropower facility on the Penobscot River. Kelly aided in preparation of the Pre-Application Document, Proposed Study Plan, Revised Study Plan, Initial Study Report, Draft License Application, Final License Application, and coordinated stakeholder consultation related to relicensing. Also participated in the FERC-approved eel study, minimum flow study, and recreation assessment study.
Worumbo Dam Rehabilitation, Miller Hydro Group, Lisbon Falls, ME Permitting Lead. Kelly served as permitting lead for the rehabilitation of the timber crib dam.
Permitting activities included Section 404/Section 10 Permits under the U.S. Army Corps of Engineers and approval from the Maine Department of Environmental Protection under the Maine Waterway Development and Conservation Act.
Rumford Falls Hydroelectric Project, FERC Relicensing, Brookfield Renewable, Androscoggin River, ME Recreation and Whitewater Lead. Kelly served as the Recreation and Whitewater Lead for the relicensing of the Rumford Falls Hydroelectric Project. She developed and led all aspects of the study including stakeholder outreach and focus group meetings.
Androscoggin River Hydroelectric Projects, Public Safety Assessments, Brookfield Renewable, ME & NH Assessment Lead. Kelly supported the public safety risk assessment process for 18 hydroelectric facilities owned and operated by Brookfield Renewable on the Androscoggin River in Maine and New Hampshire. Efforts included participating in site visits at each facility to photo-document (as practical) established public safety measures and supporting a team of Brookfield and HDR personnel through the Environmental Policy public safety risk assessment process for generating, transmission, and control center facilities. For each facility, Kelly provided inputs to an Excel-based risk assessment spreadsheet, documented the location of established public safety measures, and addressed year-round activities, including winter recreational activities.
City of Ukiah | Lake Mendocino Hydroelectric Relicensing 03 Lyons Falls Hydroelectric Project, FERC Relicensing, Kruger Energy, NY Regulatory Support. Michelle supported the Traditional Licensing Process (TLP) relicensing of the Lyons Falls Hydroelectric Project located on the Moose and Black Rivers River in New York. In this role, Michelle supported development of the PreApplication Document and Joint Agency Public Meeting presentation, and is currently supporting study scoping and implemtation as well as agency consultation.
Essex No. 19 Hydroelectric Project, FERC Relicensing, Green Mountain Power, VT Regulatory Support. Michelle supported the Integrated Licensing Process (ILP) relicensing for the Essex No. 19 Hydroelectric Project located on the Winooski River in Chittenden County, VT. Michelle supported the development of the Pre-Application Document and Initial Study Report, as well as Draft and Final License Applications.
Rumford Falls Hydroelectric Project, FERC Relicensing, Brookfield Renewables, ME Regulatory Support. Michelle supported the ILP relicensing of the Rumford Falls Hydroelectric Project located on the Androscoggin River in Rumford, Maine. Assisted in the development of the License Application, as well as both field work and reporting for various studies, such as the Whitewater Resources, Aesthetic Resources, and Recreation Studies.
Salida Hydroelectric Project, FERC Surrender and Decommissioning, Xcel Energy, CO Technical Support. Michelle supported the developed of a Non-Capacity Amendment Application for the surrender and decommissioning of the Salida Hydroelectric Project, as well as a Decommissioning Plan, Surrender Application, stakeholder consultation, and Additional Information Request responses.
Skagit River Hydroelectric Project, FERC Relicensing, Seattle City Light, WA Regulatory Support. Michelle supported the ILP relicensing of the Skagit River Hydroelectric Project located in Washington. Assisted with development of the Draft Michelle Sandmann
REGULATORY SPECIALIST
Michelle has supported all aspects of Federal Energy Regulatory Commission (FERC) hydropower licensing and relicensing, including development of the license application, study scoping and reporting, stakeholder consultation, and field work. Her field experience includes wetland delineations, recreation inventory and surveying, aesthetic resource studies, and environmental compliance monitoring. She has also conducted environmental assessments of offshore wind and transmission projects, including development of federal permit applications.
EDUCATION
Master of Science, Marine Sciences, University
of New England
Bachelor of Science, Marine Biology, University
of New England
INDUSTRY TENURE
6 years License Application, including the analysis of numerous studies performed as part of the relicensing.
Blackstone Hydroelectric Project, FERC Relicensing, Kruger Power Management, Inc., Blackstone River, RI & MA
Technical Support. Michelle is supporting post-license issuance activities as part of the relicensing of this project, which is located on the Blackstone River and spans three towns across two states.
Water Quality Certification activities, as well as post-licensing compliance tracking.
Greenfield Pumped Storage Projects, FERC Licensing, GridFlex Energy, NV & WY
Regulatory Support. Michelle supported the TLP licensing of the White Pine (Nevada) and Seminoe (Wyoming) pumped storage projects. HDR is the Owner’s Engineer for both greenfield projects being developed by GridFlex. Michelle supported development of the study reports, license applications, and agency consultation.
Starboard Wind Offshore Wind Farm, Orsted Wind Power North America LLC, MA & RI
Assistant Project Manager. Michelle led the development of Orsted’s Starboard Wind Project off the coasts of Massachusetts and Rhode Island. Supporting development of the Construction and Operation Plan (COP), state and federal permitting activities, and general project management.
RELEVANT PROJECT EXPERIENCE
04 Ocean Wind 1 Offshore Wind Farm, Orsted Wind Power North America LLC, NJ Deputy Compliance Manager. Michelle managed the development of Orsted’s 1,100 MW Ocean Wind 1 Project off the coast of New Jersey. Supported scheduling, reporting, and tracking of state and federal permit conditions. Michelle also supported development of the COP, the permit application required for the lease administered by the Bureau of Ocean Energy Management (BOEM). BOEM approvoed the COP in September of 2023.
U.S. Army Corps of Engineers New York & New Jersey Harbor & Tributaries Focus Area Feasibility Study (HATS), NY & NJ
Technical Support. Michelle assisted with development of the Draft Integrated Feasibility Report and Tier 1 Environmental Impact Statement (EIS) for the investigation of measures to manage flood risks and economic costs to coastal communities, as well as increase resiliency of coastal ecosystems of New York and New Jersey. Specifically, Michelle supported development of the Essential Fish Habitat (EFH) Assessment and Endangered Species Act (ESA) Biological Assessments.
New York State Energy Research and Development Authority (NYSERDA) Offshore Wind Master Plan
2.0: Deepwater, NY
Technical Support. Michelle supported the development of the Marine Mammal and Sea Turtle Study and the Fish and Fisheries Study for NYSERDA’s Offshore Wind Master Plan 2.0. NYSERDA’s Offshore Wind Master Plan is a comprehensive plan and suite of studies for New York State that encourages the development of offshore wind in an economically and environmentally responsible manner. The Master Plan 2.0 includes additional study area in the deeper waters of the New York Bight.
MICHELLE SANDMANN (CONTINUED)
Fee Proposal
(Including Rate
Sheet and
Assumptions)
H
City of Ukiah | Lake Mendocino Hydroelectric Relicensing 47 HDR has worked on over thirty (30) relicensings in California (see Figure 1), including those with many similarities to Lake Mendocino PP, which allows us to accurately estimate the level of effort required to successfully deliver the project and also identify the major tasks and milestones that need to be completed. HDR has outlined our approach to completing the project, detailed several strategic approaches for how to do so more efficiently and cost effectively, and a provided a schedule based on the City’s target filing dates, FERC deadlines, and HDR’s experience with these processes. HDR’s proposed hours and budget by task are provided in Table A-1 with task specific budget assumptions following. As directed in the RFP, HDR’s single page Rate Sheet is provided as Table A-2.
H. Fee Proposal (Including Rate Sheet and Assumptions)
TASK DESCRIPTION ESTIMATED HOURS BUDGET
1 Project Management and Coordination with City 684 $169,000 2 NOI, PAD, and TLP Request 813 $148,000
3 Consultation and Meetings (non-Section 106) 108 $27,000 4 Develop and Conduct Studies 260 $58,500
5 Respond to Comments and Dispute Resolution 97 $22,500 6 Section 106 Consultation 170 $32,000
7 Draft License Application 438 $82,000
8 Final License Application 281 $53,000
9 FERC’s NEPA Process 211 $46,500
10 Water Quality Certification including CEQA NOE 102 $25,500 TOTAL 3,164 $664,000
11 Optional Project Contingency (~20%) N/A $130,000
TOTAL WITH CONTIGENCY TBD $794,000
Table 3: Budget Estimate
Task Contingency Budget
HDR’s proposal provides a detailed scope, schedule, and budget (including assumptions) for the City’s consideration. We feel many of the tasks can be budgeted with decent clarity based on FERC’s requirements and HDR’s extensive experience. However, HDR also recognizes that parts of FERC relicensing can be somewhat unpredictable with the potential to significantly impact overall costs. For the Lake Mendocino PP relicensing, HDR sees two major areas where additional costs could be incurred if certain assumptions are incorrect: field studies and post-FLA activities. Regarding field studies, HDR has proposed targeted studies to fill data gaps and mitigate the need for additional (and often more expensive) studies. However, resource agencies may request additional studies and engage in formal study dispute (even if unlikely), which could lead FERC to directing the City to complete additional studies. In addition, the City may identify additional studies it chooses to complete as it prepares the PAD and other relicensing documents if the data may benefit the City’s relicensing strategy. Post-FLA activities can be difficult to budget since the complexity and schedule of those activities may be driven by the outcomes in relicensing leading up to the FLA filing over four years.
The post-FLA schedule is also less defined and driven by FERC staff workloads and other agency actions. Finally, as part of the required WQC, the City will complete CEQA, which HDR assumes may be satisfied with a NOE, based on the current understanding of the project and today’s CEQA guidelines. If the project or regulatory landscape changes prior to initiating CEQA, a more expensive CEQA process may be needed (e.g. Mitigated Negative Declaration or Environmental Impact Report).
To assist the City in planning for these uncertainties, HDR recommends the City consider a contingency task with a budget of 15 to 20 percent of the total estimated relicensing cost. This budget could be included as part of the initial contract award or held by the City until a change in the project warrants a contract change order. Regardless, the City has planned for some additional expenditures should they arise. The contingency budget would not be utilized without prior approval by the City and tracked using a “change log” or moving the contingency budget into existing tasks where needed. HDR has successfully used this approach with several relicensing clients and finds it strikes a balance between firm budget planning and the flexibility often needed during relicensing.
City of Ukiah | Lake Mendocino Hydroelectric Relicensing 48 TASK DESCRIPTION
FY26
(07/01/25)
FY27
(07/01/26)
FY28
(07/01/27)
FY29
(07/01/28)
FY30
(07/01/29)
FY31
(07/01/30)
FY232
(07/01/31)
TOTAL
1 Project Management and
Coordination w/ City $ 13,520.00 $ 28,730.00 $ 28,730.00 $ 28,730.00 $ 28,730.00 $ 28,730.00 $ 11,830.00 $ 169,000.00 2 NOI, PAD, and TLP Request $ 51,800.00 $ 96,200.00 $ - $ - $ - $ - $ - $ 148,000.00 3 Consultation and Meetings
(non-Section 106) $ - $ 6,750.00 $ - $ 13,500.00 $ 6,750.00 $ - $ - $ 27,000.00 4 Develop and Conduct Studies $ 20,475.00 $ 38,025.00 $ - $ - $ - $ - $ - $ 58,500.00 5 Respond to Comments
and Dispute Mtgs. $ - $ 11,250.00 $ - $ - $ 11,250.00 $ - $ - $ 22,500.00 6 Section 106 Consultation $ - $ 8,000.00 $ 8,000.00 $ - $ 8,000.00 $ 8,000.00 $ - $ 32,000.00 7 Draft License Application $ - $ - $ 24,600.00 $ 57,400.00 $ - $ - $ - $ 82,000.00 8 Final License Application $ - $ - $ - $ 13,250.00 $ 39,750.00 $ - $ - $ 53,000.00 9 FERC’s NEPA Process $ - $ - $ - $ - $ 11,625.00 $ 23,250.00 $ 11,625.00 $ 46,500.00 10 Water Quality Certification
incl. CEQA NOE $ - $ - $ - $ - $ - $ 19,125.00 $ 6,375.00 $ 25,500.00 TOTAL $ 85,800.00 $ 189,000.00 $ 61,300.00 $ 112,900.00 $ 106,100.00 $ 79,100.00 $ 29,800.00 $ 664,000.00 Table 4 provides HDR’s estimated annual fiscal year cashflow for the project duration based on the assumptions and schedule provided in the proposal.
Table 4: Estimated Annual Fiscal Year Cashflow
City of Ukiah | Lake Mendocino Hydroelectric Relicensing 49 Budget Assumptions
HDR made two major assumptions for its cost proposal:
1. FERC will approve the request to use the TLP.
2. The contract is issued in November 2025 and goes through December 2031, when post-FLA activities will be concluded.
Task 1 - Project Management and Meetings
1. Except for the initial kickoff meeting, PM check-in meetings will be held virtually via Microsoft Teams.
2. Up to 60 1-hr PM check-in meetings will be held throughout the Project, with an additional 1-hr per meeting for the APM to prepare the agenda and meeting minutes, at the timing described under Project Management.
3. The PM and APM will attend each 60 check-in meetings.
4. One City Council meeting will be attended virtually by the PM and APM.
5. HDR will maintain an internal SharePoint site accessible to HDR and City staff.
6. The City will design, update, troubleshoot, and upload all necessary documents to its own website, which will be used to host required public information.
Task 2 - Prepare and File NOI, PAD, and TLP
request
1. Draft NOI and TLP request will be provided to the City on the HDR-hosted SharePoint site.
2. The City will provide one consolidated round of review in Track Changes to NOI and TLP request on the SharePoint site.
3. The City will provide one consolidated round of review in Track Changes to the final NOI and TLP request on the SharePoint site.
4. The City will reimburse HDR for the costs of
newspaper notices.
5. Draft PAD sections will be provided to the City on the HDR-hosted SharePoint site.
6. The City will provide one consolidated round of review in Track Changes to PAD sections on the SharePoint site.
7. A complete PAD will be provided for City review
on SharePoint.
8. The City will provide one consolidated round of review in Track Changes to the final PAD on the SharePoint site.
9. Final NOI, PAD, and TLP request will be posted on the City’s website.
10. No paper copies of the PAD will be required, and the City will reimburse HDR for the cost of materials and postage should copies of the document on DVD be required.
Task 3 - Mandatory Consultation and
Meetings (non-Section 106)
1. Up to two virtual, 1-hour informal Section 7 consultation meetings will be held with USFWS.
2. Up to two virtual, 1-hour informal Section 7 consultation meetings will be held with NMFS.
3. Section 106 Consultation meetings are covered in Task 6.
4. A joint Agency Meeting and site visit will be held.
5. The City will support access for the site visit.
6. HDR PM and APM will attend site visit and Joint Meeting, and the Senior FERC Advisor will attend the Joint Meeting virtually.
7. Up to two virtual, 1-hour Relicensing Participant meetings will be held to develop PM&E measures for inclusion in the DLA.
Task 4 - Develop and Conduct Studies
1. FERC will not direct the City to conduct additional studies.
2. The City will provide access to the project site.
3. No research trips to archival repositories will be necessary.
4. No cultural resource permits other than Archaeological Resource Protection Act permit issued by the USACE will be required.
5. No more than one previously unrecorded archaeological resource will be identified during the field survey at each project site.
6. The City will reimburse HDR for field equipment costs for studies and laboratory fees associated with water
quality analysis.
City of Ukiah | Lake Mendocino Hydroelectric Relicensing 50 Task 5 - Respond to Comments and Dispute
Resolution
1. Up to five PAD comment letters will be received for
the project.
2. There will be no formal study dispute requests.
3. The meeting to resolve differences (if required) is included in Task 3.
Task 6 - Section 106 Consultation
1. No additional records search from the California Historical Resources Information System will be necessary for the
cultural or Tribal resources analysis as part of the development of the DLA.
2. Up to two consultation meetings with Native American Tribes will be necessary.
3. Consultation with Native American Tribes will not identify Traditional Cultural Properties, Traditional Cultural
Landscapes, or Tribal Cultural Resources requiring further analysis, assessment, or evaluation.
4. No adverse effects on historic properties are anticipated, so additional steps will not be needed.
5. No Historic Properties Management Plan will be necessary.
Task 7 - Draft License Application
1. Draft DLA sections will be provided to the City on the HDRhosted SharePoint site.
2. The City will provide one consolidated round of review in track changes to DLA sections on the SharePoint site.
3. A complete DLA will be provided for City review
on SharePoint.
4. The City will provide one consolidated round of review in track changes to the final DLA on the SharePoint site.
5. Final DLA will be posted on the City’s website and posted to the FERC eLibrary.
6. No paper copies of the DLA will be required, and the City will reimburse HDR for the cost of materials and postage should copies of the document on DVD be required.
7. A Supporting Design Report will not be necessary for the DLA.
8. The City will provide known updated information for resources covered in the PAD that should be included in the DLA.
9. No additional field work is anticipated for the development of the DLA.
Task 8 - Final License Application
1. Draft FLA sections will be provided to the City on the HDR-hosted SharePoint site.
2. The City will provide one consolidated round of review in track changes to FLA sections on the SharePoint site.
3. A complete FLA will be provided for the City’s review on the SharePoint.
4. The City will provide one consolidated round of review in Track Changes to the final DLA on the SharePoint site.
5. Final FLA will be posted on the City’s website and posted to the FERC eLibrary.
6. No paper copies of the FLA will be required, and the City will reimburse HDR for the cost of materials and postage should copies of the document on DVD be required.
7. The City will reimburse HDR for costs of newspaper notices.
Task 9 - FERC’s NEPA process and
Additional Information Requests
1. FERC AIR’s will not include additional fieldwork or modeling, but will be clarifying in nature.
2. FERC will not hold an in-person NEPA scoping meeting or Site Visit (consistent with recent TLP proceedings).
3. FERC will not order the City to conduct additional studies.
4. FERC’s 10(j) meeting will be virtual.
5. Draft NEPA responses, including REA comments and draft EA comments, will be provided to the City on the HDR-hosted SharePoint site.
6. The City will provide one consolidated round of review in Track Changes to NEPA responses on the SharePoint site.
Task 10 - Water Quality Certification and
CEQA
1. The pre-application meeting with the SWRCB will be virtual.
2. A CEQA NOE will be the appropriate level of environmental review for the proposed projects, and the City will be the Lead Agency for the CEQA NOE.
3. The City will be responsible for filing the NOE and
supplemental information package and paying all applicable CEQA filing fees with the County Clerk-Recorder’s office.
4. Draft WQC application and CEQA NOE will be provided to the City on the HDR-hosted SharePoint site.
5. The City will provide one consolidated round of review in Track Changes to draft CEQA NOE and WQC application on the SharePoint site.
City of Ukiah | Lake Mendocino Hydroelectric Relicensing 51 Rate Sheet
CATEGORY 1 2025 - 2029 2
FERC PM / Advisors $300.00 - $450.00
Chuck Vertucci* $372.06
Devin Malkin* $313.63
Elizabeth Dawson* $428.55
Sr. Technical Staff $230.00 - $340.00
Ian Cain* $235.29
Matt Paquette* $268.04
Norm Ponferrada* $332.07
Danielle Risse* $276.63
Kelly MacVane $234.40
Technical Staff $130.00 - $230.00
Kaden Emerson $130.71
Anna Claubaugh $206.43
Eliza Schlein $198.26
Kamil Rochon $144.68
Michelle Sandmann $165.62
GIS / Data Solutions $120.00 - $215.00
Kier Keightley* $202.44
Angela Tang $131.54
Admin / Accounting $100.00 - $180.00
Jacare Palmer $178.65
Jordyn Texley $161.59
Tyler Miller $112.91
Table 5: Rate Sheet
LEGEND
1 Additional staff will be added within rate categories as needed 2 Rates will be escalated after 2029 through discussions with the City * Indicates key personnel
Proposed
Exceptions
I
PAGE 1 OF 7
AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this day of , 2008 (“Effective Date”), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and _________________, a _____________ [sole proprietorship, corporation, partnership, limited partnership, limited liability company, etc.] organized and in good standing under the laws of the state of ______________, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to ________________________________. b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement.
c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services within ________________ from receipt of the Notice to Proceed.
Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $-------. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment B, $WWDFKPHQW%
HDR ENGINEERING, INC.
Nebraska
in accordance with the requirements of this Agreement
3.2 Standard of Care. Consultant shall perform all services with the care and skill ordinarily used by members of Consultant's profession practicing under the same or similar circumstances at the same time and in the same locality.
2 14 3
5 6
7 8
9 10
Page: 8
Number: 1 Author: Christina Keithley Subject: Cross-Out Date: 9/16/2025 11:25:43 AM Number: 2 Author: Christina Keithley Subject: Text Box Date: 9/16/2025 11:26:04 AM HDR ENGINEERING, INC.
Number: 3 Author: Christina Keithley Subject: Cross-Out Date: 9/16/2025 11:26:23 AM Number: 4 Author: Christina Keithley Subject: Cross-Out Date: 9/16/2025 11:26:49 AM Number: 5 Author: Christina Keithley Subject: Text Box Date: 9/16/2025 11:27:01 AM Nebraska
Number: 6 Author: Christina Keithley Subject: Cross-Out Date: 9/16/2025 11:27:17 AM Number: 7 Author: Christina Keithley Subject: Sticky Note Date: 9/16/2025 11:27:59 AM We strive to satisfy the City, but our services should be judged against contractual requirements and the objective standards of our profession, not subjective satisfaction.
Number: 8 Author: Christina Keithley Subject: Callout Date: 9/16/2025 11:28:33 AM in accordance with the requirements of this Agreement
Number: 9 Author: Christina Keithley Subject: Callout Date: 9/16/2025 11:28:47 AM
3.2 Standard of Care. Consultant shall perform all services with the care and skill ordinarily used by members of Consultant's profession practicing under the same or similar circumstances at the same time and in the same locality.
Number: 10 Author: Christina Keithley Subject: Sticky Note Date: 9/16/2025 11:29:49 AM Establishing a clear qualitative standard HDR must achieve.
PAGE 2 OF 7
which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment B. Consultant shall complete the Scope of Work for the not-toexceed guaranteed maximum, even if actual time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and selfemployment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit.
PAGE 3 OF 7
Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City’s local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager’s determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage – Completed Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage is to be endorsed to include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.
1 2
Page: 10
Number: 1 Author: Christina Keithley Subject: Sticky Note Date: 9/16/2025 11:30:29 AM This policy expressly excludes contractual liability so HDR is unable to provide this endorsement.
Number: 2 Author: Christina Keithley Subject: Cross-Out Date: 9/16/2025 11:30:51 AM
PAGE 4 OF 7
3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement. claim
of Consultant
1 2
3 4
5 6
Page: 11
Number: 1 Author: Christina Keithley Subject: Cross-Out Date: 9/16/2025 11:31:04 AM Number: 2 Author: Christina Keithley Subject: Sticky Note Date: 9/16/2025 11:31:28 AM HDR can only provide PL coverage on a claims-made basis and this is true for everyone in our industry.
Number: 3 Author: Christina Keithley Subject: Callout Date: 9/16/2025 11:31:46 AM claim
Number: 4 Author: Christina Keithley Subject: Cross-Out Date: 9/16/2025 11:32:01 AM Number: 5 Author: Christina Keithley Subject: Sticky Note Date: 9/16/2025 11:32:49 AM HDR can't change this type of general insurance arrangement for any one client/contract.
Number: 6 Author: Christina Keithley Subject: Callout Date: 9/16/2025 11:33:33 AM of Consultant
PAGE 5 OF 7
3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend from ------ to ------------.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted.
All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
Consultant shall include all subcontractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City.
materially changed
redacted
2 1 3
4 5
6 7
8 9
Page: 12
Number: 1 Author: Christina Keithley Subject: Cross-Out Date: 9/16/2025 11:34:33 AM Number: 2 Author: Christina Keithley Subject: Cross-Out Date: 9/16/2025 11:34:43 AM Number: 3 Author: Christina Keithley Subject: Sticky Note Date: 9/16/2025 11:34:54 AM Modifying to align with the notice endorsement we can provide.
Number: 4 Author: Christina Keithley Subject: Cross-Out Date: 9/16/2025 11:35:09 AM Number: 5 Author: Christina Keithley Subject: Callout Date: 9/16/2025 11:35:25 AM materially changed
Number: 6 Author: Christina Keithley Subject: Sticky Note Date: 9/16/2025 11:35:51 AM HDR can only provide redacted copies since the complete policies would include confidential and proprietary information that is not needed to verify that we have satisfied our insurance requirements.
Number: 7 Author: Christina Keithley Subject: Cross-Out Date: 9/16/2025 11:36:20 AM Number: 8 Author: Christina Keithley Subject: Callout Date: 9/16/2025 11:36:31 AM redacted
Number: 9 Author: Christina Keithley Subject: Cross-Out Date: 9/16/2025 11:36:46 AM
PAGE 6 OF 7
“Indemnify,” as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses.
References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A".
All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services Any modification or reuse of the documents by City for purposes other than those intended by this Agreement shall be at City's sole risk and without liability to Consultant. 1 2
Page: 13
Number: 1 Author: Christina Keithley Subject: Sticky Note Date: 9/19/2025 3:22:31 PM HDR can't foresee or control modification/reuse of our work and shouldn't be held liable.
Number: 2 Author: Christina Keithley Subject: Callout Date: 9/19/2025 3:22:43 PM Any modification or reuse of the documents by City for purposes other than those intended by this Agreement shall be at City's sole risk and without liability to Consultant.
PAGE 7 OF 7
performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows:
CITY OF UKIAH --------------
DEPT. OF_____________ --------------
300 SEMINARY AVENUE --------------
UKIAH, CALIFORNIA 95482-5400
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY: __________________________ ____________________
Date
PRINT NAME: _________________
__________________
IRS IDN Number
CITY OF UKIAH
BY: ____________________
Date
CITY MANAGER
ATTEST
in accordance with the requirements of this Agreement
HDR ENGINEERING, INC.
Attn: Christina M. Keithley
1 Capitol Mall, Suite 500
Sacramento, CA 95814
1 2
3 4
5 6
Page: 14
Number: 1 Author: Christina Keithley Subject: Sticky Note Date: 9/19/2025 3:23:48 PM Similar to earlier, payment for our services should be judged against contractual requirements.
Number: 2 Author: Christina Keithley Subject: Callout Date: 9/19/2025 3:23:08 PM in accordance with the requirements of this Agreement
Number: 3 Author: Christina Keithley Subject: Cross-Out Date: 9/19/2025 3:24:04 PM Number: 4 Author: Christina Keithley Subject: Cross-Out Date: 9/19/2025 3:24:16 PM Number: 5 Author: Christina Keithley Subject: Sticky Note Date: 9/19/2025 3:25:08 PM Assuming responsibility for these types of damages requires HDR to assume liability that is unidentifiable and unquantifiable.
Number: 6 Author: Christina Keithley Subject: Text Box Date: 9/16/2025 11:18:48 AM HDR ENGINEERING, INC.
Attn: Christina M. Keithley
1 Capitol Mall, Suite 500
Sacramento, CA 95814
PAGE 8 OF 7
____________________
CITY CLERK Date
1 Capitol Mall, Suite 500
Sacramento, CA 95814
916.679.8700
hdrinc.com
We practice increased use of sustainable
materials and reduction of material use.
© 2025 HDR, Inc., all rights reserved.
Agenda Item No: 14.b.
MEETING DATE/TIME: 12/17/2025
ITEM NO: 2025-1396
AGENDA SUMMARY REPORT
SUBJECT: Adoption of a Resolution Approving Successor Memoranda of Understanding Between the City of Ukiah and Operating Engineers, Local 3 — Administrative and Maintenance Unit, and Fire Unit (if Ratified), Effective September 19, 2025, Through September 18, 2028, and Corresponding Salary Schedule(s); and Authorize the City Manager to Execute the Agreement(s) and Amend the Budget Accordingly.
DEPARTMENT: Human Resources /
Risk Management PREPARED BY: Sheri Mannion, H.R. Director/Risk Manager PRESENTER: Sheri Mannion, HR/Risk Management Director
ATTACHMENTS:
1. 9.19.25-9.18.28 OE3 Admin & Main Unit MOU
2. Administrative & Maintenance Unit Salary Schedule - Year 1
3. Resolution for Successor MOU 2025-2028
4. Step Addition Cost Estimate
Summary: Council will consider adopting a Resolution approving the successor Memoranda of Understanding between the City of Ukiah and Operating Engineers Local 3 — Administrative and Maintenance Unit, and Fire Unit (if ratified), effective September 19, 2025, through September 18, 2028, and corresponding salary schedule(s); and authorize the City Manager to execute the agreement(s) and amend the budget accordingly.
Background: The Myers-Milias-Brown Act (MMBA) establishes the rights and obligations of California local agencies in matters of labor relations. Under the MMBA, the City Manager, serving as the City’s chief negotiator, receives authority from the City Council on matters within the scope of representation and proceeds to meet and confer with recognized employee organizations.
The most recent Memoranda of Understanding (MOUs) between the City and its bargaining units expired on September 18, 2025. Pursuant to the Council’s direction, the City’s labor relations representatives — primarily the City Manager and the Human Resources/Risk Management Director — engaged in meet-and-confer sessions with all bargaining units. Four successor MOUs were approved by the City Council at a Special Meeting held on October 6, 2025, and one successor MOU was approved by City Council at a Regular Council Meeting on November 5, 2025 . As of the drafting of this report, the Administrative and Maintenenace unit has reached a tentative agreement that has been ratified by its membership.
Discussion: City representatives have met and conferred in good faith with all recognized bargaining units in accordance with the Meyers-Milias-Brown Act. A tentative successor agreement has been reached with Operation Engineers Local 3 - Administrative and Maintenance Unit. Staff were advised that the unit has ratified the proposed agreement, and Staff now seeks City Council approval. The successor MOU is included for reference as Attachment 1.
The tentative agreement provides for a three-year term covering September 19, 2025, through September 18, 2028. Key provisions common across the other units include the addition of Juneteenth as a recognized paid holiday and the addition of new top salary steps in each year of the agreement, with amounts tied to both internal equity adjustments and an economic benchmark based on secured property tax, sales tax, and transient occupancy tax revenues. These phased adjustments are intended to support recruitment and
retention while maintaining fiscal responsibility.
Unit-Specific Provisions include the following:
• Update/clean-up of overtime provisions to reflect current City pay practices. • Revision of boot allowance provision to permit use of funds for boot maintenance expenses (e.g., resoling, weatherproofing, insoles).
• Update vacation cash out provision for consistency across bargaining units. • Increase to compensatory time off maximum accrual balance provision for consistency across bargaining units.
• Update standby pay provision for consistency across bargaining units. • Update/clean-up of special compensation incentives for consistency across bargain units and compliance with CalPERS regulations.
• Increase probationary period for newly hired employees from six (6) months to twelve (12) months.
The salary table reflecting the Year 1-step additions is included for Council review and adoption in Attachment
2. Salary tables for Years 2 and 3 will be prepared and presented once the required revenue benchmarks are certified by the Finance Director, as outlined in the agreement.
Overall, the tentative agreement reflects a collaborative approach to balancing organizational needs, market competitiveness, and fiscal sustainability. Staff recommends Council adopt a Resolution (Attachment 3) approving the successor MOU and corresponding salary schedule, and authorize the City Manager to execute on behalf of the City.
Staff have met and conferred and have presented the Fire Unit with a proposal, which will be presented to its membership prior to this meeting. If the unit ratifies the agreement before the meeting date, staff will provide a supplemental memo including the unit-specific provisions and the Year 1 salary schedule for Council consideration.
Financial Analysis and Budget Amendment
The financial impact of the proposed successor Memoranda of Understandings has been analyzed across all City funds with personnel appropriations. This analysis excludes the Fire Authority labor group but includes additional administrative and maintenance classifications. As reflected in the attached schedule, the incremental cost associated with this group of MOUs totals $111,433.90 in Year 1, which represents the second required budget amendment to the adopted Fiscal Year 2025–26 City budget.
These additional costs are distributed among multiple City funds, including the General Fund, enterprise funds, and internal service and special revenue funds. While several funds are impacted, the General Fund bears the largest share of the Year 1 increase, exclusive of the Fire Authority (Fund 105). Detailed fund-level allocations for Years 1 through 3 are provided in the schedule titled Total Additional Cost of Approved MOUs.
Based on current staffing levels and filled positions, the incremental costs associated with these agreements are projected to increase to $128,870.65 in Year 2 and $132,118.09 in Year 3. These amounts have been incorporated into the City’s long-term financial forecast to ensure ongoing fiscal sustainability. Funding for the increased labor costs will be provided from ongoing revenues within each affected fund, with no reliance on one-time resources.
As shown in the reconciliation section of the schedule, previously approved MOUs total $489,834.90 in Year 1, $521,843.72 in Year 2, and $541,746.75 in Year 3. The approval of this additional group brings total authorized MOU-related costs to $601,268.80, $650,714.37, and $673,864.84, respectively. The reconciliation clearly distinguishes costs already approved by Council from those associated with this action.
These costs are for the maximum amount offered under the MOUs. The amounts will be less if the benchmarks in either years 2 or 3 are not met and the steps are reduced to the lower percentage values.
Attachment 4 provides the detailed allocation of costs by specific account code and serves as the reference for the City's Budget and Accounting Division to amend the appropriate accounts in the budget.
Staff requests Council adopt a Resolution approving the successor Memoranda of Understanding between the City of Ukiah and Operating Engineers Local 3 — Administrative and Maintenance Unit, and Fire Unit (if ratified), effective September 19, 2025, through September 18, 2028, and corresponding salary schedule(s); and authorize the City Manager to execute the agreement(s) and amend the budget accordingly.
Recommended Action: Adopt a Resolution approving the successor Memoranda of Understanding between the City of Ukiah and Operating Engineers Local 3 — Administrative and Maintenance Unit, and Fire Unit (if ratified), effective September 19, 2025, through September 18, 2028, and corresponding salary schedule(s); and authorize the City Manager to execute the agreement(s) and amend the budget accordingly.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: $28,147,701
PROPOSED BUDGET AMOUNT: $28,259,135
FINANCING SOURCE: Current revenues, all funds with personnel appropriations REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Dan Buffalo, Finance Director
STRATEGIC PLAN (SP):
SP 5C - Create, sustain, and advance a diverse and inclusive workplace and workforce that reflects, values, and celebrates the diverse community we serve.
CLIMATE INITIATIVES (CI):N/A
GENERAL PLAN ELEMENTS (GP): N/A
COU 2526-XXX
MEMORANDUM OF UNDERSTANDING
Between
The City of Ukiah
And
Operating Engineers, Local 3 – Administrative and Maintenance Unit This Memorandum of Understanding (“MOU”) is entered into by and between the City of Ukiah (“City”) and the Administrative and Maintenance Unit (“Unit”) (collectively referred to as “Parties”). Having met and conferred in accordance with Government Code section 3500, et. seq., the City and the Unit agrees to amend, add to, and clarify the Parties’ current MOU as follows:
1. Replace: Article 2. TERM
The term of this MOU shall be from September 19, 2025, through September 18, 2028.
2. Replace: Article 3. SALARY
Year-1 Salary Step Addition
Effective the first full pay period following September 19, 2025, the City shall add a new top step to the unit’s salary schedule. This additional step shall be set at five percent (5%) above the current highest salary step.
All unit members who, as of the effective date, have completed at least one (1) year of continuous City/District service and are at the current top step of the salary schedule shall be advanced to the new step.
All other unit members shall continue to progress in accordance with existing stepadvancement policies on their regular anniversary date.
Year-2 Salary Step Addition
Effective the first full pay period following September 19, 2026, the City shall add a new top step to the unit’s salary schedule. This additional step shall be set at five percent (5%) above the current highest salary step, unless the local economic benchmark—defined as the combined total revenue collected in Fiscal Year 2025- 26 for secured property tax, sales tax (Bradley-Burns and Measures P and Y), and transient occupancy tax—falls below the combined total for the most recently audited Fiscal Year 2024-25. In such case, the Year-2 Salary Step Addition shall instead be two and one-half percent (2.5%).
All unit members who, as of the effective date for the Year-2 Salary Step Addition, have completed at least one (1) year of continuous City/District service and are at the current top step of the salary schedule shall be advanced to the new step.
All other unit members shall continue to progress in accordance with existing stepadvancement policies on their regular anniversary date.
The Finance Director shall, in writing, provide the Fiscal Year 2025-26 revenue receipts and perform the comparison to the prior year’s audited revenues.
Attachment 1
COU 2526-XXX
Year-3 Salary Step Addition
Effective the first full pay period following September 19, 2027, the City shall add a new top step to the unit’s salary schedule. This additional step shall be set at five percent (5%) above the current highest salary step, unless the local economic benchmark—defined as the combined total revenue collected in Fiscal Year 2026- 27 for secured property tax, sales tax (Bradley-Burns and Measures P and Y), and transient occupancy tax—falls below the combined total for the most recently audited Fiscal Year 2025-26. In such case, the Year-3 Salary Step Addition shall instead be two and one-half percent (2.5%).
All unit members who, as of the effective date for the Year-3 Salary Step Addition, have completed at least one (1) year of continuous City/District service and are at the current top step of the salary schedule shall be advanced to the new step.
All other unit members shall continue to progress in accordance with existing stepadvancement policies on their regular anniversary date.
The Finance Director shall, in writing, provide the Fiscal Year 2026-27 revenue receipts and perform the comparison to the prior year’s audited revenues.
3. Replace: Article 9. HOURS OF WORK/OVERTIME
Employees are entitled to contractual overtime when working hours in excess of their regular schedule as follows:
a. Non-exempt employees on a 5/8, 4/10, or 9/80 schedule are entitled to overtime if they work hours in excess of forty (40) per week in their designated workweek.
b. Overtime will be charged in increments of one-half hour. Any time worked from 1 to 30 minutes shall be computed as one half-hour of overtime. c. For purposes of determining contractual overtime eligibility, paid leave hours shall be counted as hours worked.
4. Add Juneteenth to: Article 10. PAID LEAVE, Section C. HOLIDAYS The following shall be recognized and observed as paid holidays:
1. January 1 – New Year’s Day
2. Third Monday in January – Martin Luther King, Jr. Day
3. Third Monday in February – Presidents’ Day (Washington’s Birthday)
4. Last Monday in May – Memorial Day
5. June 19 – Juneteenth
6. July 4 – Independence Day
7. First Monday in September – Labor Day
8. Second Monday in October – Columbus Day
9. November 11 – Veterans Day
10.Fourth Thursday in November – Thanksgiving Day
11.Friday following Thanksgiving Day
12.December 24 – Christmas Eve
13.December 25 – Christmas Day
COU 2526-XXX
14.December 31 – New Year’s Eve
In addition to the above, each employee shall be provided eight (8) hours of leave with pay as a floating holiday. The floating holiday shall be credited to the employee’s vacation accrual balance in July of each year.
Should any of these holidays fall on a Saturday, the preceding Friday shall be considered the paid holiday. Should any of these holidays fall on a Sunday, the following Monday shall be considered the paid holiday.
5. Replace: Article 10. Paid Leave, Section E. VACATION CASH OUT Employees may cash out one (1) week (40 hours) vacation, not to exceed two (2) times per fiscal year. To be eligible, the employee must have a remaining vacation balance of at least one hundred twenty (120) hours after the cash out. Approval of cash-out requests is subject to the City’s payroll processing timelines and applicable administrative procedures.
6. Add: Article 12. SPECIAL PAYS
All special pays and incentives provided under this Agreement are subject to review and approval by CalPERS to determine whether they qualify as reportable compensation under applicable laws and regulations governing “Special Compensation.” The City makes no guarantee that any special pay will be considered PERSable unless and until CalPERS issues such determination.
7. Add: Article 12. SPECIAL PAYS, Section B. SPECIALTY PAY
1. Replace: Pesticide Spray:
Any employee who applies pesticides which require a County Identification Number or Restricted Permit for purchase must hold and maintain a valid Qualified Applicator’s Certificate or License. Employees who possess and maintain such certificate or license shall receive additional compensation equal to two percent (2%) of base salary. This incentive shall remain in effect only while the employee maintains the required certification or license in good standing and performs corresponding tasks when assigned.
The Parties agree that the Pesticide Spray Premium is not special compensation under the PERL and CalPERS’ regulations and guidance and shall not be reported as such.
3. Replace: Playground Safety Inspector Certification:
Any Public Works Division or Community Services Division employee who possesses and maintains a valid Playground Safety Inspector Certification shall receive additional compensation equal to two percent (2%) of base salary. Prior to attainment of the certificate, the employee must receive approval from the Public Works Director for eligibility under this program.
This incentive shall remain in effect only while the employee maintains the certification in good standing and performs corresponding tasks when assigned.
COU 2526-XXX
The Parties agree that the Playground Safety Inspector Premium is not special compensation under the PERL and CalPERS’ regulations and guidance and shall not be reported as such.
6. Add: Public Works Division Education Incentive Plan:
City shall recognize the certification program for Public Works Division personnel developed by the State of California pursuant to Sections 4060 to 4095 of the California Health and Safety Code and described in Title 17, California Administrative Code part 1, Chapter 5, Subchapter 1.
Prior to attainment of a State of California Water Distribution Operator Grade 2 certificate, the employee must receive approval from the Public Works Director for eligibility under this program. Upon attainment of a State of California Water Distribution Operator Grade 2 certificate, which is not a minimum requirement of the related classification, the employee shall receive a two and one-half percent (2.5%) salary increase over base pay.
This incentive shall remain in effect only while the employee maintains the certification in good standing and performs corresponding tasks when assigned.
Subject to the PERL and CalPERS’ regulations and guidance, this is reportable to CalPERS as special compensation.
8. Replace : Article 13. MISCELLANEOUS PROVISIONS, Section B. BOOT
ALLOWANCE
For appropriate classifications designated by the City, employees shall be eligible for reimbursement of up to three hundred dollars ($300) per fiscal year for the purchase or repair of work boots, upon submission of receipts. This allowance may also be used for boot-related care items, such as laces, insoles, weatherproofing treatment, or resoling.
In addition to the allowance, the City will continue to provide rain gear and other personal protective equipment necessary for job performance. Boots and equipment purchased under this provision are intended for City-related work and are not to be used for non-work-related activities.
If work boots are destroyed in the performance of City duties, the department supervisor may authorize an additional reimbursement of up to three hundred dollars ($300) within the same fiscal year.
9. Replace: Article 13. MISCELLANEOUS PROVISIONS, Section D.
COMPENSATORY TIME OFF (CTO)
In lieu of payment for overtime hours worked, employees may elect to receive compensatory time off (CTO) at the rate of one and one-half (1.5) hours of CTO for each overtime hour worked. Employees may accrue up to a maximum of eighty (80) hours of CTO at any given time. Use of CTO is subject to supervisory approval, which shall take into account operational needs as well as the vacation and sick leave schedules of other employees.
COU 2526-XXX
10.Replace: Article 13. MISCELLANEOUS PROVISIONS, Section O.
PROBATIONARY PERIOD
Newly hired employees shall serve a probationary period of twelve (12) months.
Employees promoted to a new position shall serve a probationary period of six (6) months.
During this period, you and the City can evaluate each other to determine if employment should continue. The probationary period is used to closely observe your work. It may be extended by your Department Head for up to six (6) additional months if your performance warrants it. You may be terminated during the probationary period at any time without approval of the Civil Service Board, without cause, and without the right of appeal.
A promoted employee has the right to be reassigned to his/her original position during the probationary period.
Within four weeks of the conclusion of the probationary period you will, and at any time during the probationary period you may, receive a performance evaluation.
These evaluations provide you and your supervisor or manager an opportunity to assess your performance to date, evaluate your on-the-job skills, and determine your ongoing relationship with the City.
Regardless of classification status or length of service, you are expected to meet and maintain City standards for job performance and behavior throughout your employment with the City.
Vacation and sick time accrued during the probationary period may be used as it is accrued.
11.Replace: Article 13. MISCELLANEOUS PROVISIONS, Section T. STANDBY PAY
Standby Pay is at the rate of two (2) hours pay at straight time on weekdays and four (4) hours pay at straight time on weekends and holidays.
12.Replace: Article 13. MISCELLANEOUS PROVISIONS, Section W.
COMMENCEMENT OF NEGOTIATIONS
The City and the Unit agree to begin negotiations for a successor Memorandum of Understanding sufficiently in advance of the expiration of this Agreement.
Accordingly, the parties shall meet to commence negotiations in June 2028, and in no event later than June 18, 2028, unless a later date is mutually agreed upon by both parties.
13.Replace: Article 13. MISCELLANEOUS PROVISIONS, Section X.
ADMINISTRATIVE CLEAN-UP OF MOU PROVISIONS
The parties recognize that certain provisions of this MOU may become outdated, redundant, or inconsistent with current laws, regulations, or City policies. The parties agree to meet and confer in good faith to make non-substantive updates, corrections, or eliminations of such provisions during the term of this MOU. These administrative clean-up revisions may be documented by mutual written
COU 2526-XXX
agreement of the parties and do not require separate City Council approval, provided they do not materially change employee wages, benefits, or other substantive terms and conditions of employment.
14.CONTINUATION
The City and the Unit agree that all conditions of employment established by City policy, including all conditions affecting wages, hours, and working conditions that are not specifically addressed in this MOU, shall continue in effect and shall not be affected by the terms of this MOU.
The value or availability of the benefits provided in the MOU as originally worded or as amended from time to time may depend on their tax treatment by the state or federal government or the decisions of other government agencies or departments, such as, but not limited to, the Public Employees Retirement System.
The City will endeavor to obtain the most favorable treatment legally possible from these other governmental entities. However, the City makes no representation concerning the value of such benefits to Unit members or how they will be taxed or otherwise treated by other agencies or departments. The City's obligations under this MOU are limited to the direct cost of providing the salary and benefits as described in the MOU. The City shall have no additional financial obligation, even if the tax or other treatment of such salary or benefits by other agencies or departments reduces or eliminates their value to the employee.
This Memorandum of Understanding is ratified and adopted pursuant to the recommendations of the following representatives this 17th day of December 2025.
CITY OF UKIAH ADMINISTRATIVE & MAINTENANCE UNIT
__________________________ ____________________________________ Sage Sangiacomo, City Manager Raul Ramos, Parks/Golf Lead Worker _____________________________________
Jordan Beebe, IT Specialist II
_____________________________________
Carlos Reynoso, Public Works Maintenance I
OPERATING ENGINEERS LOCAL 3
_____________________________________
Marc Beauchamp, Business Representative
Administrative Maintenance Unit - Operating Engineers, Local 3 Salary Schedule
Effective September 28, 2025 - Additional Step Added
Grade Classification Step 0 Step 1 (5%) Step 2 (5%) Step 3 (5%) Step 4 (5%) Step 5 (5%) 6024 Airport Attendant Annual $ 40,847.63 $ 42,890.04 $ 45,034.56 $ 47,286.24 $ 49,650.60 $ 52,133.16 6025 Maintenance Custodian Monthly $ 3,403.97 $ 3,574.17 $ 3,752.88 $ 3,940.52 $ 4,137.55 $ 4,344.43 Hourly $ 19.64 $ 20.62 $ 21.65 $ 22.73 $ 23.87 $ 25.06
6328 Financial Services Specialist I Annual $ 46,215.59 $ 48,526.32 $ 50,952.60 $ 53,500.20 $ 56,175.24 $ 58,983.96 Monthly $ 3,851.30 $ 4,043.86 $ 4,246.05 $ 4,458.35 $ 4,681.27 $ 4,915.33 Hourly $ 22.22 $ 23.33 $ 24.50 $ 25.72 $ 27.01 $ 28.36
6130 Administrative Assistant Annual $ 48,555.11 $ 50,982.84 $ 53,532.00 $ 56,208.60 $ 59,019.00 $ 61,969.92 6030 Buyer I Monthly $ 4,046.26 $ 4,248.57 $ 4,461.00 $ 4,684.05 $ 4,918.25 $ 5,164.16 6630 Community Development Tech I Hourly $ 23.34 $ 24.51 $ 25.74 $ 27.02 $ 28.37 $ 29.79 6330 Customer Services Representative
6126 Event Coordinator
6530 Financial Services Specialist II
6430 Police Records Clerk
6228 Buildings Maintenance I Annual $ 49,769.05 $ 52,257.48 $ 54,870.36 $ 57,613.92 $ 60,494.64 $ 63,519.36 6631 Horticulturist Monthly $ 4,147.42 $ 4,354.79 $ 4,572.53 $ 4,801.16 $ 5,041.22 $ 5,293.28 6031 Parks Service Worker I Hourly $ 23.93 $ 25.12 $ 26.38 $ 27.70 $ 29.08 $ 30.54 6331 Public Works Maintenance I
6231 Recreation Coordinator
6531 Seasonal Program Coordinator
6032 Meter Reader Annual $ 51,013.34 $ 53,564.04 $ 56,242.20 $ 59,054.28 $ 62,007.00 $ 65,107.32 Monthly $ 4,251.11 $ 4,463.67 $ 4,686.85 $ 4,921.19 $ 5,167.25 $ 5,425.61 Hourly $ 24.53 $ 25.75 $ 27.04 $ 28.39 $ 29.81 $ 31.30
6133 Parks Service Worker II Annual $ 52,288.66 $ 54,903.12 $ 57,648.24 $ 60,530.64 $ 63,557.16 $ 66,735.00 6233 Buildings Maintenance II Monthly $ 4,357.39 $ 4,575.26 $ 4,804.02 $ 5,044.22 $ 5,296.43 $ 5,561.25 Hourly $ 25.14 $ 26.40 $ 27.72 $ 29.10 $ 30.56 $ 32.08
12/17/2025 Council Approved
Attachment 2
Administrative Maintenance Unit - Operating Engineers, Local 3 Salary Schedule
Effective September 28, 2025 - Additional Step Added
Grade Classification Step 0 Step 1 (5%) Step 2 (5%) Step 3 (5%) Step 4 (5%) Step 5 (5%) 6534 Building Inspector I Annual $ 53,595.94 $ 56,275.80 $ 59,089.56 $ 62,044.08 $ 65,146.32 $ 68,403.60 6334 Code Enforcement Inspector I Monthly $ 4,466.33 $ 4,689.65 $ 4,924.13 $ 5,170.34 $ 5,428.86 $ 5,700.30 6834 Deputy City Clerk Hourly $ 25.77 $ 27.06 $ 28.41 $ 29.83 $ 31.32 $ 32.89 6434 Engineering Technician I
6734 Fire Inspector I
6934 Human Resources & Payroll Technician I
6134 Museum Curator
6335 Public Works Maintenance II Annual $ 54,935.74 $ 57,682.56 $ 60,566.64 $ 63,594.96 $ 66,774.72 $ 70,113.48 6635 Senior Financial Services Specialist Monthly $ 4,577.98 $ 4,806.88 $ 5,047.22 $ 5,299.58 $ 5,564.56 $ 5,842.79 Hourly $ 26.41 $ 27.73 $ 29.12 $ 30.57 $ 32.10 $ 33.71
6237 Assistant Accountant Annual $ 57,716.91 $ 60,602.76 $ 63,632.88 $ 66,814.56 $ 70,155.24 $ 73,662.96 6537 Buyer II Monthly $ 4,809.74 $ 5,050.23 $ 5,302.74 $ 5,567.88 $ 5,846.27 $ 6,138.58 6337 Conference Center Coordinator Hourly $ 27.75 $ 29.14 $ 30.59 $ 32.12 $ 33.73 $ 35.41 6937 Community Development Tech II
6437 Customer Services Team Leader
6037 Department Analyst
6435 Parks/Golf Lead Worker
6837 Senior Recreation Coordinator
6737 Senior Seasonal Program Coordinator
6137 Utility Services Team Leader
6431 Information Technology Specialist I Annual $ 58,668.88 $ 61,602.36 $ 64,682.52 $ 67,916.64 $ 71,312.52 $ 74,878.20 Monthly $ 4,889.07 $ 5,133.53 $ 5,390.21 $ 5,659.72 $ 5,942.71 $ 6,239.85 Hourly $ 28.21 $ 29.62 $ 31.10 $ 32.65 $ 34.28 $ 36.00
6138 Senior Airport Attendant Annual $ 59,159.77 $ 62,117.76 $ 65,223.60 $ 68,484.84 $ 71,909.04 $ 75,504.48 6438 Electric Utility Program Coordinator Monthly $ 4,929.98 $ 5,176.48 $ 5,435.30 $ 5,707.07 $ 5,992.42 $ 6,292.04 Hourly $ 28.44 $ 29.86 $ 31.36 $ 32.93 $ 34.57 $ 36.30
12/17/2025 Council Approved
Administrative Maintenance Unit - Operating Engineers, Local 3 Salary Schedule
Effective September 28, 2025 - Additional Step Added
Grade Classification Step 0 Step 1 (5%) Step 2 (5%) Step 3 (5%) Step 4 (5%) Step 5 (5%) 6040 Human Resources & Payroll Technician II Annual $ 64,767.71 $ 68,006.04 $ 71,406.36 $ 74,976.72 $ 78,725.52 $ 82,661.76 6637 Information Technology Specialist II Monthly $ 5,397.31 $ 5,667.17 $ 5,950.53 $ 6,248.06 $ 6,560.46 $ 6,888.48 Hourly $ 31.14 $ 32.70 $ 34.33 $ 36.05 $ 37.85 $ 39.74
6143 Building Inspector II Annual $ 66,933.89 $ 70,280.64 $ 73,794.72 $ 77,484.48 $ 81,358.68 $ 85,426.56 6243 Code Enforcement Inspector II Monthly $ 5,577.82 $ 5,856.72 $ 6,149.56 $ 6,457.04 $ 6,779.89 $ 7,118.88 6343 Engineering Technician II Hourly $ 32.18 $ 33.79 $ 35.48 $ 37.25 $ 39.11 $ 41.07 6443 Fire Inspector II
6241 Lead Information Technology Specialist Annual $ 79,021.44 $ 82,972.56 $ 87,121.20 $ 91,477.32 $ 96,051.24 $ 100,853.76 Monthly $ 6,585.12 $ 6,914.38 $ 7,260.10 $ 7,623.11 $ 8,004.27 $ 8,404.48 Hourly $ 37.99 $ 39.89 $ 41.89 $ 43.98 $ 46.18 $ 48.49
6242 Information Technology Network Specialist Annual $ 85,881.26 $ 90,175.32 $ 94,684.08 $ 99,418.32 $ 104,389.20 $ 109,608.72 Monthly $ 7,156.77 $ 7,514.61 $ 7,890.34 $ 8,284.86 $ 8,699.10 $ 9,134.06 Hourly $ 41.29 $ 43.35 $ 45.52 $ 47.80 $ 50.19 $ 52.70
12/17/2025 Council Approved
RESOLUTION NO. 2025-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
APPROVING SUCCESSOR MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF UKIAH AND OPERATING ENGINEERS LOCAL 3 – ADMINISTRATIVE AND
MAINTENANCE UNIT
WHEREAS, the City of Ukiah Employee/Employer Relations Officer and Human Resources & Risk Management Director have met and conferred in good faith with the bargaining unit on matters including wages, hours, and the terms and conditions of employment for represented employees; and
WHEREAS, the terms and conditions contained herein have been negotiated by the City of Ukiah and Operating Engineers Local 3 – Administrative and Maintenance Unit, and such terms and conditions have been agreed upon by both parties; and WHEREAS, the successor Memorandum of Understanding establishes the terms and conditions of employment with respect to wages, hours, and working conditions applicable to this bargaining unit for the period of September 19, 2025, through September 18, 2028; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby approves and authorizes the City Manager to execute the successor Memorandum of Understanding on behalf of the City.
PASSED AND ADOPTED this 17th day of December 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Susan Sher, Mayor
ATTEST:
____________________________________
Kristine Lawler, City Clerk
Attachment 3
BUDGET ADJUSTMENT ALLOCATION
Budget Adjustment 1
(Approved 10/6/25) Budget Adjustment 2 Budget Adjustment 3 Total Approved Org Object 383,829.00 106,005.90 111,433.90 601,268.80
10020210 51110 37,282.20 - 6,130.10 43,412.30
10020210 51210 8,477.05 - 721.00 9,198.05
10020210 51230 2,530.75 - 457.45 2,988.20
10020210 51240 520.80 - 86.95 607.75
80026400 51110 8,464.40 - 2,053.95 10,518.35
80026400 51210 972.25 - 241.55 1,213.80
80026400 51230 551.45 - 134.85 686.30
80026400 51240 119.68 - 25.50 145.18
20324100 51110 2,473.80 9,332.40 - 11,806.20
20324100 51210 290.88 1,017.15 - 1,308.03
20324100 51230 161.23 640.45 - 801.68
20324100 51240 34.18 125.35 - 159.53
82027110 51110 6,421.48 1,360.15 - 7,781.63
82027110 51210 755.20 148.20 - 903.40
82027110 51230 418.40 93.60 - 512.00
82027110 51240 89.68 18.45 - 108.13
83027330 51110 4,835.95 4,387.30 - 9,223.25
83027330 51210 568.78 513.65 - 1,082.43
83027330 51230 315.75 287.40 - 603.15
83027330 51240 67.38 58.70 - 126.08
84027221 51110 5,686.80 4,628.45 - 10,315.25
84027221 51210 667.13 525.55 - 1,192.68
84027221 51230 370.40 309.15 - 679.55
84027221 51240 79.03 60.85 - 139.88
84027225 51110 9,512.40 23,824.85 - 33,337.25
84027225 51210 1,118.73 2,790.15 - 3,908.88
84027225 51230 620.73 1,669.80 - 2,290.53
84027225 51240 127.08 336.90 - 463.98
20824300 51110 2,029.70 - - 2,029.70
20824300 51210 238.73 - - 238.73
20824300 51230 132.65 - - 132.65
20824300 51240 28.28 - - 28.28
20824700 51110 843.65 - - 843.65
20824700 51210 99.23 - - 99.23
20824700 51230 55.15 - - 55.15
20824700 51240 11.73 - - 11.73
10022100 51110 3,827.08 - 13,181.10 17,008.18
10022100 51210 449.85 - 1,529.00 1,978.85
10022100 51230 249.03 - 867.80 1,116.83
10022100 51240 53.45 - 173.05 226.50
10024210 51110 2,473.80 - - 2,473.80
10024210 51210 290.78 - - 290.78
10024210 51230 160.58 - - 160.58
10024210 51240 34.58 - - 34.58
10024224 51110 1,208.40 - 1,609.75 2,818.15
10024224 51210 142.13 - 188.60 330.73
10024224 51230 78.60 - 121.60 200.20
10024224 51240 16.93 - 23.60 40.53
10024620 51110 535.98 - 11,006.10 11,542.08
10024620 51210 63.05 - 1,289.15 1,352.20
10024620 51230 35.13 - 828.20 863.33
10024620 51240 7.58 - 159.70 167.28
12024200 51110 3,568.05 - - 3,568.05
12024200 51210 419.68 - - 419.68
12024200 51230 232.53 - - 232.53
12024200 51240 50.03 - - 50.03
70024500 51110 2,520.98 - 3,526.35 6,047.33
70024500 51210 296.50 - 413.00 709.50
70024500 51230 164.58 - 263.25 427.83
70024500 51240 35.53 - 51.10 86.63
10022700 51110 5,856.95 - 3,383.25 9,240.20
10022700 51210 688.83 - 397.90 1,086.73
10022700 51230 438.20 - 219.95 658.15
10022700 51240 87.23 - 47.70 134.93
10022810 51110 5,600.93 - 7,286.80 12,887.73
10022810 51210 658.73 - 857.00 1,515.73
10022810 51230 377.90 - 526.80 904.70
10022810 51240 79.65 - 107.95 187.60
73022600 51110 1,905.20 - 3,643.40 5,548.60
73022600 51210 224.08 - 428.50 652.58
73022600 51230 124.40 - 237.90 362.30
73022600 51240 26.48 - 48.90 75.38
80026110 51110 25,598.53 - 373.45 25,971.98
80026110 51210 3,009.43 - 43.80 3,053.23
80026110 51230 1,698.88 - 24.30 1,723.18
80026110 51240 370.65 - 4.50 375.15
80026120 51110 25,598.53 - 373.45 25,971.98
80026120 51210 3,009.48 - 43.95 3,053.43
80026120 51230 1,699.25 - 24.55 1,723.80
80026120 51240 370.88 - 4.65 375.53
10023100 51110 4,605.83 - 306.55 4,912.38
10023100 51210 527.20 - 35.95 563.15
10023100 51230 299.28 - 19.75 319.03
10023100 51240 64.68 - 3.50 68.18
10023300 51110 6,792.63 - 766.30 7,558.93
10023300 51210 797.23 - 90.15 887.38
10023300 51230 442.95 - 50.10 493.05
10023300 51240 95.20 - 9.05 104.25
10023700 51110 182.40 - 1,379.30 1,561.70
10023700 51210 21.45 - 162.25 183.70
10023700 51230 11.95 - 90.10 102.05
10023700 51240 2.50 - 16.30 18.80
10523600 51110 2,370.80 - 306.55 2,677.35
10523600 51210 278.85 - 36.05 314.90
10523600 51230 154.75 - 20.05 174.80
10523600 51240 32.50 - 3.65 36.15
20012600 51110 5,826.53 - 153.30 5,979.83
20012600 51210 669.38 - 18.05 687.43
20012600 51230 379.23 - 10.05 389.28
20012600 51240 81.98 - 1.85 83.83
20023510 51110 6,764.60 - 153.30 6,917.90
20023510 51210 795.58 - 18.05 813.63
20023510 51230 441.60 - 10.05 451.65
20023510 51240 90.03 - 1.85 91.88
82027111 51110 5,998.95 13,369.60 - 19,368.55
82027111 51210 705.50 1,570.40 - 2,275.90
82027111 51230 398.90 871.15 - 1,270.05
82027111 51240 81.45 183.00 - 264.45
Attachment 4
20016100 51110 12,186.08
- - 12,186.08
20016100 51210 1,433.13
- - 1,433.13
20016100 51230 794.88
- - 794.88
20016100 51240 171.55
- - 171.55
77725200 51110 7,294.75
- 2,578.50 9,873.25
77725200 51210 857.90
- 303.25 1,161.15
77725200 51230 475.80
- 223.95 699.75
77725200 51240 100.55
- 39.95 140.50
80026200 51110 11,559.15
- 373.45 11,932.60
80026200 51210 1,359.30
- 43.95 1,403.25
80026200 51230 781.30
- 24.55 805.85
80026200 51240 169.75
- 4.65 174.40
80026210 51110 11,559.15
- 373.45 11,932.60
80026210 51210 1,359.40
- 43.95 1,403.35
80026210 51230 781.85
- 24.55 806.40
80026210 51240 170.00
- 4.65 174.65
80026220 51110 3,197.20
- 186.75 3,383.95
80026220 51210 376.03
- 22.00 398.03
80026220 51230 214.85
- 12.30 227.15
80026220 51240 47.08
- 2.35 49.43
20913910 51110 8,608.78
- - 8,608.78
20913910 51210 1,012.43
- - 1,012.43
20913910 51230 562.15
- - 562.15
20913910 51240 121.40
- - 121.40
82027114 51110 3,621.00 6,770.25
- 10,391.25
82027114 51210 423.30 793.10
- 1,216.40
82027114 51230 235.35 441.40
- 676.75
82027114 51240 49.50 86.75
- 136.25
20012100 51110 7,519.78
- 3,683.20 11,202.98
20012100 51210 884.33
- 433.15 1,317.48
20012100 51230 490.45
- 240.50 730.95
20012100 51240 107.30
- 45.55 152.85
20012500 51110 7,294.75
- - 7,294.75
20012500 51210 857.90
- - 857.90
20012500 51230 532.25
- - 532.25
20012500 51240 107.60
- - 107.60
10022300 51110 1,626.75
- - 1,626.75
10022300 51210 191.15
- - 191.15
10022300 51230 123.25
-
- 123.25
10022300 51240 24.15
-
- 24.15
10022822 51110 1,049.55
-
- 1,049.55
10022822 51210 123.45
- - 123.45
10022822 51230 79.95
- - 79.95
10022822 51240 15.75
- - 15.75
10022824 51110 52.50
- - 52.50
10022824 51210 6.20
- - 6.20
10022824 51230 4.10
- - 4.10
10022824 51240 0.85
- - 0.85
10022831 51110 524.80
- - 524.80
10022831 51210 61.75
- - 61.75
10022831 51230 40.00
- - 40.00
10022831 51240 7.90
- - 7.90
10022832 51110 314.90
- - 314.90
10022832 51210 37.05
- - 37.05
10022832 51230 24.05
- - 24.05
10022832 51240 4.75
- - 4.75
10022840 51110 524.80
- - 524.80
10022840 51210 61.75
- - 61.75
10022840 51230 40.00
- - 40.00
10022840 51240 7.90
- - 7.90
20013400 51110 1,426.73
- - 1,426.73
20013400 51210 167.75
- - 167.75
20013400 51230 92.88
- - 92.88
20013400 51240 19.83
- - 19.83
20013410 51110 7,620.63
- - 7,620.63
20013410 51210 896.23
- - 896.23
20013410 51230 497.30
- - 497.30
20013410 51240 102.73
- - 102.73
20013600 51110 285.35
- - 285.35
20013600 51210 33.58
- - 33.58
20013600 51230 18.70
- - 18.70
20013600 51240 4.00
- - 4.00
20413500 51110 7,139.23
- 3,643.40 10,782.63
20413500 51210 813.48
- 428.50 1,241.98
20413500 51230 466.10
- 238.70 704.80
20413500 51240 101.73
- 50.05 151.78
20513300 51110 856.03
- 9,773.50 10,629.53
20513300 51210 100.68
- 1,149.50 1,250.18
20513300 51230 55.80
- 651.20 707.00
20513300 51240 11.95
- 131.95 143.90
20913930 51110 6,565.25
- 8,176.90 14,742.15
20913930 51210 772.10
- 961.60 1,733.70
20913930 51230 428.90
- 599.40 1,028.30
20913930 51240 94.00
- 122.90 216.90
10023200 51110 1,087.80
-
- 1,087.80
10023200 51210 127.98
-
- 127.98
10023200 51230 71.05
-
- 71.05
10023200 51240 15.13
-
- 15.13
10521210 51110 5,706.83
-
- 5,706.83
10521210 51210 853.75
-
- 853.75
10521210 51230 371.88
-
- 371.88
10521210 51240 78.25
-
- 78.25
20012800 51110 3,239.65
-
- 3,239.65
20012800 51210 381.00
- - 381.00
20012800 51230 211.55
- - 211.55
20012800 51240 46.30
- - 46.30
82027120 51110
- 3,488.00
- 3,488.00
82027120 51210
- 405.90
- 405.90
82027120 51230
- 225.55
- 225.55
82027120 51240
- 46.25
- 46.25
82027121 51110
- 4,982.65
- 4,982.65
82027121 51210
- 582.60
- 582.60
82027121 51230
- 324.05
- 324.05
82027121 51240
- 68.35
- 68.35
82027130 51110
- 2,989.75
- 2,989.75
82027130 51210
- 349.60
- 349.60
82027130 51230
- 194.50
- 194.50
82027130 51240
- 41.10
- 41.10
82027131 51110
- 4,235.30
- 4,235.30
82027131 51210
- 495.15
- 495.15
82027131 51230
- 275.40
- 275.40
82027131 51240
- 58.20
- 58.20
82027140 51110
- 1,245.75
- 1,245.75
Attachment 4
82027140 51210
- 145.80
- 145.80
82027140 51230
- 81.10
- 81.10
82027140 51240
- 17.20
- 17.20
82027141 51110
- 4,484.50
- 4,484.50
82027141 51210
- 524.30
- 524.30
82027141 51230
- 291.65
- 291.65
82027141 51240
- 61.65
- 61.65
82027150 51110
- 249.25
- 249.25
82027150 51210
- 29.30
- 29.30
82027150 51230
- 16.35
- 16.35
82027150 51240
- 3.50
- 3.50
82027151 51110
- 498.45
- 498.45
82027151 51210
- 58.35
- 58.35
82027151 51230
- 32.60
- 32.60
82027151 51240
- 6.95
- 6.95
82027160 51110
- 249.25
- 249.25
82027160 51210
- 29.30
- 29.30
82027160 51230
- 16.35
- 16.35
82027160 51240
- 3.50
- 3.50
82027161 51110
- 249.25
- 249.25
82027161 51210
- 29.30
- 29.30
82027161 51230
- 16.35
- 16.35
82027161 51240
- 3.50
- 3.50
82027170 51110
- 249.25
- 249.25
82027170 51210
- 29.30
- 29.30
82027170 51230
- 16.35
- 16.35
82027170 51240
- 3.50
- 3.50
82027171 51110
- 498.45
- 498.45
82027171 51210
- 58.35
- 58.35
82027171 51230
- 32.60
- 32.60
82027171 51240
- 6.95
- 6.95
84027227 51110
- 747.60
- 747.60
84027227 51210
- 87.50
- 87.50
84027227 51230
- 48.70
- 48.70
84027227 51240
- 10.35
- 10.35
84027228 51110
- 747.60
- 747.60
84027228 51210
- 87.50
- 87.50
84027228 51230
- 48.70
- 48.70
84027228 51240
- 10.35
- 10.35
20012200 51110 1,426.73
-
- 1,426.73
20012200 51210 167.80
-
- 167.80
20012200 51230 92.90
- - 92.90
20012200 51240 20.35
- - 20.35
72022400 51110 142.68
- - 142.68
72022400 51210 16.80
- - 16.80
72022400 51230 9.30
- - 9.30
72022400 51240 2.05
- - 2.05
20016300 51110 5,998.95
- - 5,998.95
20016300 51210 705.50
- - 705.50
20016300 51230 391.00
- - 391.00
20016300 51240 81.90
- - 81.90
20913940 51110
-
- 5,421.25 5,421.25
20913940 51210
-
- 637.55 637.55
20913940 51230
-
- 354.25 354.25
20913940 51240
-
- 75.15 75.15
10023800 51110 5,247.60
- - 5,247.60
10023800 51210 617.15
- - 617.15
10023800 51230 342.95
- - 342.95
10023800 51240 74.75
- - 74.75
20513320 51110
-
- 2,951.00 2,951.00
20513320 51210
-
- 347.05 347.05
20513320 51230
-
- 191.85 191.85
20513320 51240
-
- 40.05 40.05
82024440 51110 4,399.08
- - 4,399.08
82024440 51210 491.10
- - 491.10
82024440 51230 285.95 2.85
- 288.80
82024440 51240 61.80
- - 61.80
383,829.00 106,005.90 111,433.90 601,268.80
Attachment 4
Agenda Item No: 14.c.
MEETING DATE/TIME: 12/17/2025
ITEM NO: 2025-1382
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and Initiate Review of the 2026 Council Assignments List.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Sage Sangiacomo, City Manager
ATTACHMENTS:
1. 2025 City Council Special Assignments and Ad Hocs
Summary: City Council members will provide reports and updates on their committee and ad hoc assignments.
Each year following the rotation of the mayor position, the incoming mayor leads a review of assignments. The Council will begin review of committee assignments, which will come back at the February 4, 2026, City Council meeting for finalization.
Background: City of Ukiah Councilmembers take an active role in various commissions and committees that are part of city, county, regional, and statewide governance and interests. Each year, the incoming mayor leads a discussion and makes annual appointments for members assigned to the various groups. The assignments are broken out into four categories as follows:
County / Regional (On-going; Principal Representative + Alternate) - The City takes part in decision making by these groups and is represented by an appointed member, who has a designated alternate. These assignments typically require attendance at a monthly (or other interval) meeting.
County / Regional (On-going; One + Staff Alternate) - The City takes part in discussions, may be a member of the Board, or have ex officio status (observer). City staff is active with these groups and serves as an alternate or single representative for the City. These groups typically have monthly meetings.
Local / County / Regional Liaisons (On-Going; One or Two Council and/or Staff) - This group varies; some meetings are regularly scheduled and others are arranged occasionally as needed. This group includes appointments that may, from time to time, include a Board seat for a City Council member.
Ad Hoc Committees (Limited Time; One or Two Council + Principal Staff Support) - The City Council may establish and appoint ad hoc committees at any time throughout the year. Ad Hoc Committees are established on an as needed, temporary basis for the purpose of addressing particular issues and will disband once the work is complete.
***Note: Although the Council Ad Hoc Committees are a part of the Council Special Assignment List, they are officially appointed by the Council at various meetings, and are subject to Council approval for any changes.
Discussion: The incoming Mayor is currently reviewing the 2026 City Council Special Assignments List in anticipation of a discussion item at the February 4, 2026, Council Meeting. Attachment #1 is the current assignment list and ad hoc committees.
The incoming Mayor is requesting that Councilmembers send the City Clerk via email their preferences for specific assignments they are seeking or would like to relinquish. Preferences need to be received by January 23rd, so that the information can be incorporated for the February discussion item.
Recommended Action: 1) Receive report(s); 2) Initiate review of the 2026 Special Assignments, which will be finalized at the February 4, 2026, Council Meeting.
BUDGET AMENDMENT REQUIRED:
CURRENT BUDGET AMOUNT:
PROPOSED BUDGET AMOUNT:
FINANCING SOURCE:
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: City Manager Sage Sangiacomo
STRATEGIC PLAN (SP):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
2025 CITY COUNCIL SPECIAL ASSIGNMENT LIST
LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Broadband Project TBD TBD
Civic Center300 Seminary Ave.Ukiah, CA 95482
to evaluate the Request for Proposal (RFP) for the Internet Service Provider (ISP) for the California's Public Utilities Commission (CPUC) Last Mile Broadband Orozco Jim Robbins, Grants Manager, 463-6708; [email protected] Investment Oversight Committee Varies
Civic Center300 Seminary Ave.Ukiah, CA 95482
Civic Center300 Seminary Ave.Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco - AlternateAlan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220 [email protected] Disaster Council
Shall meet a minimum of once a year at a time and place designated upon call of the chair Place designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee.
Office of Emergency Management
300 Seminary Ave. Ukiah, CA 95482467-5720 - Traci Boyl
Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations.
OrozcoCriss - Alternate
Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Greater Ukiah Business & Tourism Alliance (GUPTA)
4th Monday of month, 10 a.m.
200 S School St.Ukiah, CA 95482
200 S School St.Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area Marianne Davison - Community Services Department Staff Orozco - Alternate Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Mendocino County Inland Water and Power Commission (IWPC) 2nd Thursday of month, 6:00 p.m.
Civic Center300 Seminary Avenueconference room 5
IWPC Staff P.O. Box 1247Ukiah, CA 95482391-7574 - Candace Horsley Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion RodinOrozco - Alternate
Sean White, Director of Water Resources; 463-5712 [email protected] North Coast Opportunities (NCO) 4th Wednesday of month, 2 p.m. Alternating locations - Ukiah and Lakeport Governing Board ChairNorth Coast Opportunities413 North State StreetUkiah, CA 95482 Assist low income and disadvantaged people to become self reliant Neil Davis Neil Davis, Community Services Director; 467-5764
[email protected]
Sun House Guild ex officio 2nd Tuesday of month, 10:30 a.m. Sun House 431 S. Main St. Ukiah, CA 431 S. Main Street Ukiah, CA 95482 467-2836 Support and expand Grace Hudson Museum Orozco, Sher Neil Davis - Alternate David Burton, Museum Director; 467-2836 [email protected] Ukiah Valley Basin Groundwater Sustainability Agency (GSA) 2nd Thursday of month, 1:30 p.m.
Board of Supervisors Chambers; 501 Low
Gap RoadUkiah, CA
County Executive Office501 Low Gap Rd., Rm. 1010Ukiah, CA 95482463-4441 GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basin CraneN/A - Alternate
Sean White, Director of Water Resources; 463-5712 [email protected]
MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Selection Committee Called as required by the Clerk of the Board BOS Conference Room 501 Low Gap Rd. Rm. 1090 Ukiah, CA C/O: BOS 501 Low Gap Rd., Rm 1090 Ukiah, CA 95482 463-4441 Makes appointments to LAFCO and Airport Land Use Commission (Mayor - Primary; Vice Mayor - Alternate) Mayor Crane Vice Mayor Sher Kristine Lawler, City Clerk; 463-6217 [email protected] Economic Development & Financing Corporation (EDFC)
2nd Thursday of month, 2:00 p.m.
Primarily 631 S. Orchard Street (location varies)
Executive Director631 South Orchard AvenueUkiah, CA 95482467-5953 Multi-agency co-op for economic development and business loan program Riley (appointed 12/19/18) Shannon Riley, Deputy City Manager; 467-5793 [email protected] Library Advisory Board
3rd Wednesdays of alternate months; 1:00
p.m.
Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Sher Rodin - Alternate Kristine Lawler, City Clerk; 463-6217; [email protected] Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annexconference room #5411 West Clay St.Ukiah, CA 95482 Civic Center300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District Supervisor Crane Rodin - Alternate
Sage Sangiacomo, City Manager;
463-6221; [email protected]
Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m.
Civic Center Annexconference room #5411 West Clay St.Ukiah, CA 95482 Civic Center300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd District Supervisor CrissRodin - Alternate
Shannon Riley, Deputy City Manager;467-5793 [email protected] Mendocino Council of Governments (MCOG)
1st Monday of month, 1:30 p.m.
Board of Supervisors Chambers501 Low Gap RoadUkiah, CA
Executive Director367 N. State Street, Ste. 206 Ukiah, CA 95482463-1859 Plan and allocate State funding, transportation, infrastructure and project County wide Criss Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected] Schlatter, Community Development Director; 463-6219; [email protected] Mendocino County Airport Land Use Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,Ukiah, CA
Mendocino County Executive Office 501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482 To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
[email protected]
Craig Schlatter, Director of Community Development; 463-6219; [email protected] Mendocino County Local Area Formation Commission (LAFCO) 1st Monday of month, 9:00 a.m. Board of Supervisors Chambers Executive Director
200 S. School Street, Ste. 2Ukiah, CA 95482463-4470
Required by legislation - planning spheres of influence, annexation, service areas, and special districts RodinCrane - Alternate for both city seat
members on Commission
Craig Schlatter, Director of Community Development; 463-6219; [email protected] Updated: 9/4/2025
Attachment 1
2025 CITY COUNCIL SPECIAL ASSIGNMENT LIST
MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Solid Waste Management Authority (MSWMA)
3rd Thursday of every other month (varies), 10:00 a.m.
Willits Council Chambers
Solid Waste Director3200 Taylor DriveUkiah, CA 95482468-9710 County-wide Solid Waste JPA Crane Sher - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Transit Authority (MTA) Board of Directors
Last Wednesday of month, 1:30 p.m.
Alternating locations - Ukiah Conference Center or Fort Bragg, or Point Arena Executive Director241 Plant RoadUkiah, CA 95482462-1422 County-wide bus transportation issues and funding Sher Rodin - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Youth Project JPA Board of Directors
3rd Wednesday of month, 7:45 a.m. 776 S. State Street Conference Room Mendocino Co. Youth Project776 S. State Street, Ste. 107Ukiah, CA 95482 707-463-4915 Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Criss Max Brazill, Admin Lieutenant - Alternate
Tom Corning, Police Chief; 463-6254;
[email protected]
Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month, 5:30 p.m.
151 Laws Ave.,Suite D Ukiah, CA
151 Laws Ave., Ukiah, CA 95482; [email protected]; 462-5278 Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources; 463-5712 [email protected] Ukiah Players Theater Board of Directors
3rd Tuesday of month, 6:00 p.m
1041 Low Gap Rd Ukiah, CA 95482 462-1210
1041 Low Gap RdUkiah, CA 95482462-1210
To oversee the activities, organization and purpose of the Ukiah Players Theater
Greg Owen, Airport Manager(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217 [email protected] Ukiah Unified School District (UUSD) Committee Quarterly 511 S. Orchard, Ste. D Ukiah, CA 95482 511 S. Orchard Ukiah, CA 95482 Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager Orozco, Criss Sage Sangiacomo, City Manager Cedric Crook, Police Chief Sage Sangiacomo, City Manager; 463-6221 [email protected]
REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Great Redwood Trail Agency (GRTA) Bi-monthly, 3rd Thursdays, 10:30 a.m. Various Locations - announced 419 Talmage Road, Suite M Ukiah, CA 95482 463-3280 Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region Rodin Sher- Alternate Neil Davis, Community Services Director 467-5764 [email protected] League of California Cities Redwood Empire Legislative Committee Prior to Division Meetings, meets 3x in person and then via conference call Various locations that are announced
Redwood Empire League President; Public Affairs Program Manager (916) 658-8243 Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento OrozcoCriss - Alternate
Sage Sangiacomo, City Manager; 463-6221
[email protected]
Russian River Watershed Association (RRWA)
4th Thursday of month, 9:00 a.m. (only 5 times a year)
Windsor Town Hall9291 Old Redwood Hwy, #400Windsor, CA 95492707-838-1000 Russian River Watershed Association 2235 Mercury Way, Suite 105Santa Rose, CA [email protected] 707-508-3670 (message only) Consider issues related to Russian river - plans projects and funding requests RodinSher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Northern California Power Agency (NCPA) - Commission
4th Thursday of month, 9:00 a.m. (see NCPA calendar)
Roseville, CA and other locations
651 Commerce Drive Roseville, CA 95678916-781-4202
Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support.
Crane - Commissioner Sher - City Council Alternate Sauers - Alternate and Commissioner in absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;463-6286 [email protected] Northern California Power Agency (NCPA) – Lodi Energy Center (LEC) Appointment 2nd Monday of month, 10:00 AM Lodi, CA and other locations 651 Commerce DriveRoseville, CA 95678916-781-4299
Committee oversees the operation, maintenance and expenditures of the LEC 300 MW generating project.
Sauers – Project Participate Appointee
Cindy Sauers, Electric Utility Director,463‐6286, [email protected] Transmission Agency of Northern California (TANC)
4th Wednesday of month, 10 a.m. 35 Iron Point Circle Suite 225 Folsom, CA 35 Iron Point Cir #225Folsom, CA 95630916-852-1673; [email protected] Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements.
CraneSauers - Alternate
Cindi Sauers - Electric Utility Director;
463-6286 [email protected]
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Diversity and Equity TBD Virtual Meeting Room (link to be created) Civic Center 300 Seminary Ave. Ukiah, CA 95482 Improve diversity and equity in the City’s workforce and municipal services Orozco/Criss Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Fire Executive Committee
2nd Tue, every other month beginning in January; 5:00 p.m.
Ukiah Valley Conference Center,200 S. School Street Ukiah, CA Civic Center300 Seminary Ave.Ukiah, CA 95482 [email protected] Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/SherAlternates: Criss
Doug Hutchison, Fire Chief; 463-6263; [email protected] Countywide Oversight Board to the RDA Successor Agencies 4th Thursday of January, 4:00 p.m.; meets annually
Ukiah Valley Conference Center,200 S. School Street Ukiah, CA City of UkiahATTN: City Clerk300 Seminary Ave.Ukiah, CA 95482 Oversee and direct the Successor Agencies of the former redevelopment agencies Crane Dan Buffalo, Director of Finance; 463‐6220 [email protected] Lawler, City Clerk; 463‐6217, [email protected] Water Executive Committee(Ukiah Valley Water Authority) 1st Tue of each month
at 6:00 p.m.
Ukiah Valley Conference Center,200 S. School Street Ukiah, CA City of UkiahATTN: Sean White300 Seminary Ave.Ukiah, CA 95482 Oversight of UVWA; set annual budget for the combined water system; Manage rates and collect levies; modify existing water rights for the provision of water service; mediation and dispute resolution; Crane/Orozco Sean White, Director of Water Resources; 463-5712 [email protected] Updated: 9/4/2025
COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-6286 [email protected]
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer; 463- 6280 [email protected]
Advance Planning & Policy for Annexation
Applications Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 [email protected]
UVSD/ City Relations
Ad hoc committee to address specific issues with the Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current Operating Agreement, and cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463‐6220 [email protected]
Sean White, Water Resources Director
463‐5712 [email protected]
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer; 463- 6280 [email protected]
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer; 463-
6280 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Neil Davis, Community Services Director
467-5764 [email protected]
Special Districts (Water District Consolidation) Orozco/Crane Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer 463‐6284 [email protected]
Mendocino County Courthouse Project and Reuse Sher/Orozco Shannon Riley, Deputy City Manager 467‐5793 [email protected]
City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Airport Infill Policy Criss/Crane Craig Schlatter, Community Development Director 463-6219 [email protected]
Community Health Needs Assessment (CHNA)
Steering Committee
assist in the creation of the 2025 CHNA Report for the
communities served by the three Adventist Health hospitals in Mendocino County. providing insight, identifying, gathering and analyzing the health needs of our community. Additionally Rodin/Sher
Jeremy Malin, NP
Director of Community Health Analytics
Adventist Health Howard Memorial
Adventist Health Ukiah Valley
Adventist Health Mendocino Coast
978-289-3330; [email protected]
Parks & Recreation Special District Exploration Rodin/Orozco Neil Davis, Community Services Director 467-5764 [email protected]
Downtown Zoning code Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 [email protected]
Tourism Advisory Committee Rodin/Sher Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Historic Preservation Code Sher/Criss Craig Schlatter, Community Development Director 463-6219 [email protected]
Fire Severity Rodin/Orozco Craig Schlatter, Community Development Director 463-6219 [email protected]
CalPERS Crane/Orozco Dan Buffalo, Director of Finance;
463‐6220 [email protected]
City Council Handbook Review and Update Sher Kristine Lawler, City Clerk 463‐6217; [email protected]
Energy Resilience Sher/Orozco Cindy Sauers, Electric Utility Director; 463‐6286 [email protected]
2025 AD HOC COMMITTEES
*Note: Changing the composition of an existing ad‐hoc among current councilmembers after work has begun presents potential Brown Act issues. Requests for fully filled ad‐hocs are represented on the draft, but staff does not recommend changes except to fill vacated assignments. The current requests on the sheet for fully composed ad‐hocs are primarily intended to convey interest in topics covered by these ad‐hoc committees for possible future consideration of new assignments.
Updated: 11/20/2025