City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/88538774945 Or you can call in using your telephone only:
• Call (toll free) 1-888-788-0099
• Enter the Access Code: 885 3877 4945
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.
July 15, 2026 - 5:15 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
5. PETITIONS AND COMMUNICATIONS
6. APPROVAL OF MINUTES
6.a. Approval of the Minutes for the July 1, 2026, Regular Meeting.
Recommended Action: Approve the Minutes for the July 1, 2026, Regular Meeting.
Attachments:
1. 2026-07-01 Draft Minutes
7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.
8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
8.a. Report of Disbursements for the Month of June 2026.
Recommended Action: Approve the report of disbursements for the month of June 2026.
Attachments:
1. June 2026 Summary of Disbursements
2. Account Codes for Reference
3. Object Codes for Reference
4. June 2026 Disbursements Detail
8.b. Receive Annual Report of Boards and Commission Term Expirations and Vacancies, and Adoption of Resolution Making Appointments to the Public Spaces Commission.
Recommended Action: Receive the report and adopt a resolution making appointments to the Public Spaces Commission.
Attachments:
1. Resolution 2014-48
2. Boards and Commission Terms and Vacancies - rev 7-7-26
3. Tamira Jones Nomination and Application
4. Tyler Dailey Nomination and Application
5. Proposed Resolution
8.c. Approval of Award of Contract with Mead & Hunt for Services Related to the East Perkins Street Multimodal Transportation Plan in the Amount of $285,636.
Recommended Action: Approve the award of a contract to Mead & Hunt for services related to the East Perkins Street Multimodal Transportation Plan in the amount of $285,636.
Attachments:
1. Attachment 1 - RFP
2. Attachment 2 - Mead & Hunt Proposal
3. Attachment 3 - Mead & Hunt Fee Proposal
8.d. Adoption of a Resolution Establishing an Organizational Conflict of Interest Policy for DesignBuild Construction Projects.
Recommended Action: Adopt a resolution adopting an Organizational Conflict of Interest Policy for Design-Build Construction Projects.
Attachments:
1. Design-Build Organizational Conflict of Interest Policy
8.e. Receive and File Adopted 2026-27 Fiscal Year City of Ukiah Budget Document.
Recommended Action: Receive and file adopted 2026-27 Fiscal Year City of Ukiah budget document.
Attachments: None
8.f. Approval of Professional Services Contract with EBA Engineering in the Amount of $168,112 for Environmental Monitoring and Reporting Services for the Ukiah Landfill.
Recommended Action: Approve a professional services contract with EBA Engineering in the amount of $168,112 for environmental monitoring and reporting services for the Ukiah Landfill Attachments:
1. Cost Estimate for Environmental Monitoring and Reporting Services - Fiscal Year 2026- 2027
8.g. Approval of a Budget Amendment in the Amount of $216,700 to Reappropriate Funding for the Server Room Project.
Recommended Action: Approve a budget amendment in the amount of $216,700 to reappropriate funding for the Server Room Project.
Attachments: None
8.h. Adoption of Resolution Amending a Membership Designation for the 2026 Measure P Oversight Committee.
Recommended Action: Adopt a resolution amending a membership designation for the 2026 Measure P Oversight Committee.
Attachments:
1. Amended Resolution
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
10. COUNCIL REPORTS
11. CITY MANAGER/CITY CLERK REPORTS
12. PUBLIC HEARINGS (5:30 PM)
13. UNFINISHED BUSINESS
13.a. Receive Report Regarding the Economic Development and Financing Corporation (EDFC); Consideration of Request for Funding from EDFC; and Authorize the City Manager to Negotiate and Execute Performance Agreement Between the City of Ukiah and EDFC in the Amount of $12,455.25 for FY 2026-27.
Recommended Action: Receive report regarding the Economic Development and Financing Corporation (EDFC) and authorize the City Manager to negotiate and execute performance agreement between the City of Ukiah and EDFC in the amount of $12,455.25 for FY 2026-27.
Attachments:
1. EDFC Annual Report FYE 25-26
2. Economic Development and Financing Corporation 2025-07-01
13.b. Adoption of Ordinance that Facilitates a Comprehensive Land Use Amendment and Rezoning of Parcels Within and Adjacent to the City of Ukiah's Downtown Zoning Code Boundary; and Creates a Recreational Zoning District compatible with the City's Existing Recreation (REC) Land Use Designation.
Recommended Action: Adopt an ordinance that facilitates a comprehensive Land Use Amendment and Rezoning of parcels within and adjacent to the City of Ukiah's Downtown Zoning Code boundary; and creates a Recreational Zoning District compatible with the City's existing Recreation (REC) Land Use Designation.
Attachments:
1. Ordinance #1139 (2012)
2. Existing Downtown Zoning Code - Maps & Parcel List
3. ALUC_2026-0001 Resolution (Signed)
4. PC_Resolution 2026-06 (Signed)
5. Draft Ordinance
6. Draft Findings of Consistency
14. NEW BUSINESS
14.a. Resolve Bid Protest Received for Specification No. 26-01, Capital Pavement Program:
Preservation and Overlay Project, Approve Final Award Recommendation, and Approve Corresponding Budget Amendment.
Recommended Action: Consider the bid protest submitted by Ghilotti Construction Company, adopt findings proposed by the City Attorney; reject the protest, waive the bid irregularity in Granite Construction Company's bid, award the contract for Specification No. 26-01, Capital Pavement Program: Preservation and Overlay Project to the lowest responsible bidder, Granite Construction Company, in the amount of $870,470, and approve corresponding budget amendment.
Attachments:
1. Staff Report - 5-6-26
2. Granite Construction Company Bid
3. Ghilotti Construction Company Bid
4. Bid Tabulation Spec 26-01 Capital Pavement Program Preservation and Overlay
5. Ghilotti Protest - Spec No. 26.01
6. Specification No. 9-1.18A
7. 26-01 Preservation Program Ukiah Protest Response Granite 06.29.26
8. Memo re Ghilotti bid protest
14.b. Adoption of Resolution Recommending the Designation of Census Tract 06045011600 for Opportunity Zones 2.0; and Direction to the Community Development Director to Prepare and Submit the Local Authority Recommendation Form for Census Tract 06045011600 to the California Governor's Office of Business and Economic Development (GO-Biz).
Recommended Action: Adopt a resolution recommending the designation of Census Tract 06045011600 for Opportunity Zones 2.0; and direct the Community Development Director to prepare and submit the Local Authority Recommendation Form for Census Tract 06045011600 to the California Governor's Office of Business and Economic Development (GO-Biz).
Attachments:
1. Census Tract 116 - Novogradac OZ 2.0 Map Viewer
2. Resolution - Census Tract 116 Recommendation as OZ
14.c. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1. 2026 City Council Special Assignments & Ad Hocs
14.d. Consider Authorizing the City Manager to Negotiate and Execute a Tolling Agreement Between the Ukiah Rifle and Pistol Club and the City of Ukiah.
Recommended Action: Authorize the City Manager to negotiate and execute a Tolling Agreement between the Ukiah Rifle and Pistol Club and the City of Ukiah.
Attachments: None
15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
15.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (1 case)
15.b. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2))
Significant exposure to litigation (2 cases)
15.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
15.d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC
15.e. Conference with Legal Counsel - Existing Litigation (Government Code § 54956.9(1)(d))
City of Camden et al. v. 3 M Corporation (USDC South Carolina, Charleston Division) 2.23-cv03147, 03230
15.f. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 170-030-05; 170-030-03; 170-010-05; 170-020-07; 170-020-11; 170-040- 03; 170-020-08
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Project Ovis LLC
Under Negotiation: Price & Terms of Payment
15.g. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief and City Attorney
16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance of the meeting; for handouts, please include 10 copies.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Araceli Sandoval, Deputy City Clerk
Dated: 7/10/26
AGENDA ITEM 6a
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/88430779301 July 1, 2026
5:15 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on July 1, 2026, having been legally noticed on June 26, 2026. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/88430779301. Mayor Sher called the meeting to order at 5:19 p.m. Roll was taken with the following Councilmembers Present: Douglas F. Crane, Mari Rodin, Juan V.
Orozco, and Susan Sher. Councilmember Absent by Prearrangement: Heather Criss. Staff
Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Araceli Sandoval, Deputy City Clerk.
MAYOR SHER PRESIDING.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Sher.
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
There were no AB 2449 notifications or considerations.
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Acknowledgements.
Presenter: Mayor Sher.
Mayor Sher recognized:
• July 26, 2026, as Disability Independence Day
No public comment was received.
5. PETITIONS AND COMMUNICATIONS
Deputy City Clerk, Araceli Sandoval, stated that no communications had been received.
6. APPROVAL OF MINUTES
a. Approval of the Minutes for the June 17, 2026, Special Joint Meeting. a. Approval of the Minutes for the June 17, 2026, Regular Meeting.
Motion/Second: Rodin/Orozco to approve the Special Joint Meeting and Regular Meeting minutes of June 17, 2026, as submitted. Motion carried by the following roll call votes: AYES: Crane, Rodin, Orozco, and Sher. NOES: None. ABSENT: Criss. ABSTAIN: None.
7. RIGHT TO APPEAL DECISION
Mayor Sher read the right to appeal.
City Council Minutes for July 1, 2026, Continued:
8. CONSENT CALENDAR
a. Approval of Contract (2627-076) with Stone Creek Environmental Consulting in the Amount of $88,800 for Engineering and Consulting Services Related to Storm Water Permitting for Fiscal Year 2026/2027 – Public Works.
b. Approve the Purchase (P.O. 49040) of a Caterpillar 120 Motor Grader for $426,970.39, with a Reimbursement of 75% of the Purchase Cost from the United States Department of Agriculture Rural Development Community Facilities Disaster Grant Program, and Authorize the City Manager to Execute the Grant Agreement (2425-103gb) and Any Amendments Thereto – Public Works.
c. Consideration of Approval of Amendment No. 1 to Project Agreement No. 3 (Amendment No. 1) (8990-001-A1) by and among the Transmission Agency of Northern California and its Members, Adopt Resolution (2026-52), and Authorize the City Manager to Execute Amendment No. 1 on Behalf of the City of Ukiah, Including any Non-Substantive Modifications – Electric Utility.
d. Adopt Resolution (2026-53) Approving Revised Thresholds to the Support Services Program Agreement (2122-167) with Northern California Power Agency; and Confirm the Appointment of the City Attorney, City Manager, and the Electric Utility Director as Designated Representatives Under the SSPA, Authorize Them, Together, to Execute Service Confirmations for Amounts Not to Exceed $60,000 per Confirmation or Such Greater Amount as May Be Authorized by City Council Action or Applicable City Ordinance – Electric Utility.
Motion/Second: Rodin/Orozco to approve Consent Calendar Items 8a-8d, as submitted. Motion carried by the following roll call votes: AYES: Crane, Rodin, Orozco, and Sher. NOES: None.
ABSENT: Criss. ABSTAIN: None.
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Unidentified Person – Flock cameras; Clementine Olsen – Flock cameras; Clarice Sargenti – Flock cameras; Ernie Wipf – Trench Cut Fees; Katrina Kessen with Elizabeth Archer and Diego Mendoza – Bacchanal Mendocino.
10. COUNCIL REPORTS
Presenters: Councilmember Rodin and Mayor Sher.
11. CITY MANAGER/CITY CLERK REPORTS
No reports were received.
12. PUBLIC HEARINGS (5:30 PM)
a. Review and Consider Introduction by Title Only an Ordinance that Facilitates a Comprehensive Land Use Amendment and Rezoning of Parcels Within and Adjacent to the City of Ukiah's Downtown Zoning Code Boundary; and Creates a Recreational Zoning District compatible with the City's Existing Recreation (REC) Land Use Designation.
Presenters: Jesse Davis, Chief Planning Manager, Katherine Schaefers, Planning Manager, and Craig Schlatter, Community Development Director.
A PowerPoint presentation was given.
PUBLIC HEARING OPENED AT 6:19 P.M.
Public Comment: Pinky Kushner, Jim Mayfield, and Linda Sanders.
PUBLIC HEARING CLOSED AT 6:34 P.M.
City Council Minutes for July 1, 2026, Continued:
Motion/Second: Rodin/Orozco to introduce an ordinance by title only. Motion carried by the following roll call votes: AYES: Crane, Rodin, Orozco, and Sher. NOES: None. ABSENT: Criss.
ABSTAIN: None.
Deputy City Clerk, Araceli Sandoval, read the following ordinance title into the record:
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING THE UKIAH 2040 GENERAL PLAN LAND USE MAP AND DIVISION 9, CHAPTER 2, ARTICLE 18 OF THE UKIAH
CITY CODE TO IMPLEMENT DOWNTOWN ZONING CODE (DZC) BOUNDARY MODIFICATIONS, REZONE SPECIFIC PARCELS CONSISTENT WITH THE UKIAH 2040 GENERAL PLAN, AND ADDING ARTICLE 11.6 ESTABLISHING AND REGULATING THE RECREATION (REC) ZONING DISTRICT.
Motion/Second: Rodin/Orozco to introduce an ordinance that facilitates a comprehensive Land Use Amendment and Rezoning of parcels within and adjacent to the City of Ukiah's Downtown Zoning Code boundary; and creates a Recreational Zoning District compatible with the City's existing Recreation (REC) Land Use Designation. Motion carried by the following roll call votes: AYES:
Crane, Rodin, Orozco, and Sher. NOES: None. ABSENT: Criss. ABSTAIN: None. b. Annual Review and Consideration of the Fee Schedule for Community Services, Including Recreation Programs, Sports Fields, Parks, Municipal Pools, Ukiah Valley Conference Center, and the Grace Hudson Museum.
Presenters: Jake Burgess, Community Services Director and Daniel Spence, Community Services Supervisor.
PUBLIC HEARING OPENED AT 7:04 P.M.
Public Comment: Alex Bland.
PUBLIC HEARING CLOSED AT 7:06 P.M.
Motion/Second: Rodin/Orozco to adopt the proposed changes to rental rates and user fees. Motion carried by the following roll call votes: AYES: Crane, Rodin, Orozco, and Sher. NOES: None.
ABSENT: Criss. ABSTAIN: None.
13. UNFINISHED BUSINESS
No unfinished business items were placed on the agenda.
14. NEW BUSINESS
a. Adopt a Resolution Approving the Electric Utility's Ten-Year Energy Efficiency Targets and Approve the Updated Public Benefits Programs and Rebates.
Presenters: Cindy Sauers, Electric Utility Director and Diann Lucchetti, Program Coordinator.
A PowerPoint presentation was given.
No public comment was received.
Motion/Second: Crane/Rodin to adopt a resolution (2026-54) approving the Electric Utility's tenyear energy efficiency targets and approve the updated Public Benefits Programs and rebates.
Motion carried by the following roll call votes: AYES: Crane, Rodin, Orozco, and Sher. NOES: None.
ABSENT: Criss. ABSTAIN: None.
City Council Minutes for July 1, 2026, Continued:
b. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
Presenter: Mayor Sher.
No reports were received.
15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (1 case)
b. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2))
Significant exposure to litigation (2 cases)
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC e. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 170-030-05; 170-030-03; 170-010-05; 170-020-07; 170-020-11; 170-040-03; 170-020-08
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Project Ovis LLC
Under Negotiation: Price & Terms of Payment
f. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief and City Attorney
No closed session was held.
16. ADJOURNMENT
There being no further business, the meeting adjourned at 7:45 p.m. ________________________________
Araceli Sandoval
Deputy City Clerk
Agenda Item No: 8.a.
MEETING DATE/TIME: 7/15/2026
ITEM NO: 2022-1479
AGENDA SUMMARY REPORT
SUBJECT: Report of Disbursements for the Month of June 2026.
DEPARTMENT: Finance PREPARED BY: MaryJo Reynolds
PRESENTER: Consent Calendar
ATTACHMENTS:
1. June 2026 Summary of Disbursements
2. Account Codes for Reference
3. Object Codes for Reference
4. June 2026 Disbursements Detail
Summary: The Council will review and consider approval of the report of disbursements for the month of June 2026.
Background: Payments made during the month of June 2026 are summarized in the Report of Disbursements. Further details are supplied on the Schedule of Bills, representing the five (5) individual payment cycles within the month.
Accounts Payable Check Numbers (City & UVFA):3068215-3068319; 3068320-3068426; 3068427-3068526; 3068527-3068651
Accounts Payable EFT#: 9-10
Accounts Payable Wire Transfer: 184-186, 188
Payroll Check Numbers: 519961-520036; 520037-520162
Payroll Manual Check Numbers: 519961, 520158-520162, 520037 Direct Deposit Numbers: 147201-147599; 147600-148013
Manual Direct Deposit Numbers: NA
Void Check Numbers: 519854, 5199977, 3067868, 3067738, 3068307, 3068172, 3053493, 3068646 Void Direct Deposit Numbers: 142086, 147922
Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1.
Attachment #1: June 2026 Summary of Disbursements
Attachment #2: Account Codes for Reference
Attachment #3: Object Codes for Reference
Attachment #4: June 2026 Disbursement Detail
Recommended Action: Approve the report of disbursements for the month of June 2026.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: N/A GRANT: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Attachment 1
FUNDS:
100 General Fund $194,571.27 700 Sanitary Disposal Site Fund $55,207.94 101 GF-(Sub-Fund) Visit Ukiah 701 Landfill Corrective Fund 105 GF-(Sub-Fund) Fire Authority $220,052.96 702 Disposal Closure Reserve Fund $39,883.96 106 USDA Forest Serv CWDG $5,790.13 704 Post Closure Fund - Solid Waste 110 Special General Fund 710 Ambulance Services Fund $96,186.47 120 Streets Capital Improvement 720 Golf Fund $18,168.32 130 Gov'tl Debt SVC/Reserve Fund 730 Confernence Center Fund $10,782.79 131 Debt Service Reserve 2022 LRB 750 Visit Ukiah
200 City Adminstrative Services $190,053.81 777 Airport Fund $82,147.86 201 Worker's Comp Fund 778 Airport Capital Improvement Fund 202 Liability Fund 779 Special Aviation Fund
203 Garage Fund $7,596.02 800 Electric Fund $1,045,687.84 204 Purchasing Fund $15,840.07 801 Electric Capital Reserve Fund $345,502.42 205 Billing & Collections Fund $324,984.43 803 Lake Mendocino Bond Reserve 206 Public Safety Dispatch Fund $916.54 805 Street Lighting Fund $12,225.53 207 Payroll Posting Fund $483,334.60 806 Public Benefits Fund $5,913.15 208 Building Maintenance/Corp Yard Fund $542,683.23 807 Cap and Trade 209 IT Fund $77,701.29 808 Electric Low Carbon Fuel STDS 220 Equipment Reserve Fund 820 Water Fund $125,292.70
249 City Housing Bond Proceeds 821 Water Capital Reserve Fund 250 Special Revenue Fund 822 Water Capital Improvement Fund 251 Special Projects Reserve Fund 825 UVWA Water Shared Expneses $29,115.70 252 Streets/ROW Improvement Fund 830 Recycled Water Fund $7,336.50 253 CITY PROP 172 $19,441.08 840 City/District Sewer Fund $218,858.54 300 Park Development Fund $580.26 841 Sewer Contruction Fund 301 Anton Stadium Fund 843 Sewer Capital Fund
302 Observatory Park Fund 846 UVWA Water Shared Expneses 303 Playground & Park Amenities Fund 900 Special Deposit Trust $36,454.29 304 Swimming Pool Fund 901 General Service (Accts Recv) 305 Riverside Park Fund 902 U.S.W. Billing & Collection 306 Skate Park Fund 903 Public Safety - AB 109 $0.00
308 Opioid Settlement Fund 905 Federal Emergency Shelter Grant 310 Museum Grants $0.00 905 Mendocino Emergency Service Authority 311 Alex Rorbaugh Recreation Center Fund $5,494.98 911 Russian River Watershed Association 312 Downtown Business Improvement Fund 915 UVFD $8,275.00 313 LMIHF Housing Asset Fund $214,130.00 916 UVFD PROP 172 314 Winter Special Events 917 UVFD Measure B
315 Advanced Planning Fund 918 UVFD Mitigation
316 SPECIAL RECREATION EVENTS 920 MSWMA Operations $63,978.09 500 2106 Gas Tax Fund $56,635.61 922 Millview County Water District $49,578.27 501 2107 Gas Tax Fund 923 Milview Capital Charge
503 2105 Gas Tax Fund 927 Redwood Valley Water District $96,522.57 505 Signalization Fund 932 Willow Water District Operations $9,682.18 506 Bridge Fund 937 Calpella Water District Operations $10,286.14 507 1998 STIP Augmentation Fund 937 Calpella Sewer $2,111.50 508 SB325 Reimbursement Fund 940 Sanitation District Special Fund 509 S.T.P. Fund 942 Rate Stabilization - UVSD Fund
510 Trans-Traffic Congest Relief Fund 943 Sanitation District Capital Improvement Fund 511 Rail Trail Fund 945 River Estate Operations $9,298.68 600 Community Development Block Grant 947 Hopland Water Operations $12,168.31 601 EDBG 94-333 Revolving Loan 950 Hopland Sewer Operations $9,908.73 602 Community Development Fund 952 REDIP Sewer Enterprise Fund 603 08-HOME-4688 960 Community Redevelopment Agency
604 CDBG Grant 09-STBG-6417 961 RDA Housing Pass-Through 605 11-HOME-7654 Fund $0.00 962 Redevelopment Housing Fund 606 CDBG Grant 10-EDEF-7261 963 Housing Debt
607 Prop 84 Grant Fund 964 RDA Capital Pass-Through
609 13-CDBG-8940 965 Redevelopment Capital Improvement Fund 610 City RDA Projects Fund 966 Redevelopment Debt Service 613 Home Program Activities 967 Housing Bond Proceeds
620 CASP Train $8,100.47 968 Non-Housing Bond Proceeds
630 Asset Seizure Fund 969 RDA Obligation Retirement Fund $2,822.04 631 Asset Seizure Fund (Drug/Alcohol) 844/944 Sewer Capital Projects Fund 633 H & S Education 11489(B)(2)(A1)
634 Federal Asset Seizure Grants
635 SUP Law Enforcement Service Fund
636 CBTHP Officer Retainage Withheld $20,941.14
637 Local Law Enforcement Block Grant 611 CDBG 16-CDBG-11147 $490,923.00 638 Asset Forfeiture 11470.2 H & S
639 Special Revenue - Police
640 Parking District Fund $740.21
670 Federal American Rescue Fund
691 Museum Fund
695 Transfer Station Fund
696 Solid Waste Mitigation Fund $3,260.54
PAYROLL CHECK NUMBERS: 519961-520036
DIRECT DEPOSIT NUMBERS: 147201-147599
PAYROLL PERIOD: 5/24/2026-6/6/2026
PAYROLL CHECK NUMBERS: 520037-520162
DIRECT DEPOSIT NUMBERS: 147600-178013
PAYROLL PERIOD: 06/07/26-06/20/26
PAYROLL CHECK NUMBERS:
DIRECT DEPOST NUMBERS:
PAYROLL PERIOD: TOTAL DEMAND PAYMENTS- A/P CHECKS $5,287,167.16 TOTAL DEMAND PAYMENTS- EFT's $47,900.00
VOID CHECK NUMBERS: TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,918,739.98 3067868,3067738,3068307,3068172, TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS) $1,025,842.06 3053493, 3068646,142086,147922,519854,519977 * vendor name( if applicable) 519961,520158-520162,520037
WIRE TRANSFER NUMBERS:
184-186, 188
CERTIFICATION OF CITY CLERK
TOTAL PAYMENTS $8,231,749.20
This register of Payroll and Demand Payments was duly
approved by the City Council on ____________________.
City Clerk
APPROVAL OF CITY MANAGER
I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy
and available funds.
____________________________________________ ________________________________________________ City Manager Director of Finance
MANUAL CHECK NUMBERS:
CITY OF UKIAH
REPORT OF DISBURSEMENTS
REGISTER OF PAYROLL AND DEMAND PAYMENTS
FOR THE MONTH OF JUNE 2026
Account Code Summary Attachment 2
10000000 GENERAL FUND 20012300 COMMUNITY OUTREACH/PUBLIC INFO 10017200 SUCCESSOR AGENCY 20012500 CITY CLERK
10020000 POLICE - GEN FUND 20012600 ECONOMIC DEVELOPMENT 10020210 POLICE PATROL 20012800 EMERGENCY MANAGEMENT
10020214 POLICE VOLUNTEERS 20013540 ACCOUNTS PAYABLE
10020216 COPS GRANT 20016300 PAYROLL
10020217 POLICE ANIMAL CONTROL 20013400 ACCOUNTING
10020218 POLICE CSO 20013401 BUDGET MANAGEMENT
10020220 CODE ENFORCEMENT 20014000 CITY ATTORNEY
10020224 MAJOR CRIMES TASK FORCE 20015100 CITY TREASURER 10021210 CITY FIRE 20016100 HUMAN RESOURCES
10022100 PARKS 20023510 HOUSING GRANTS
10022300 AQUATICS 20023520 NON-HOUSING GRANTS
10022700 MUSEUM - GEN FUND 20100000 WORKER'S COMP FUND
10022810 RECREATION ADMINISTRATION 20116220 WORKERS COMPENSATION 10022821 ADULT BASKETBALL 20200000 LIABILITY FUND
10022822 ADULT SOFTBALL 20216200 RISK MANAGEMENT
10022824 CO-ED VOLLEYBALL 20300000 GARAGE FUND
10022831 YOUTH BASKETBALL 20324100 GARAGE
10022832 YOUTH SOFTBALL 20324110 FLEET MAINTENANCE
10022840 DAY CAMP 20400000 PURCHASING FUND
10022850 CLASSES & CLINICS 20413500 PURCHASING
10022860 SPECIAL ACTIVITIES 20413510 CAPITAL ASSET MANAGEMENT 10022900 COMM SVCS SPECIAL SERVICES 20413520 GRANTS AND SPECIAL PROJECTS 10023100 PLANNING SERVICES 20414000 LEGAL SERVICES/EXPENSES 10023110 CURRENT PLANNING 20500000 BILLING AND COLLECTION FUND 10023300 BUILDING INSPECTION 20513300 UTILITY BILLING
10023320 BUILDING INSPECTION 20513380 METERING-ELECTRIC 10023411 CDBG GENERAL ADMIN 20513382 METERING-WATER
10024200 ENGINEERING/STREETS 20600000 PUBLIC SAFETY DISPATCH FUND 10024210 ENGINEERING 20620231 POLICE UKIAH DISPATCH
10024214 TRAFFIC SIGNAL OPERATIONS 20620232 POLICE FT BRAGG DISPATCH 10024224 STORM WATER 20700000 PAYROLL POSTING FUND
10024310 CORP YARD MAINTENANCE 20800000 BUILDING & MAINTENANCE 10024620 STREETS 20822500 BUILDING & MAINTENANCE
10100000 GF- (SUB-FUND) VISIT UKIAH 20824300 BLDG MAINT CORP YARD 10112700 GF-(SUB-FUND) VISIT UKIAH 20900000 IT FUND
10500000 MEASURE S GENERAL FUND 20913900 INFORMATION TECHNOLOGY 10521210 FIRE AUTHORITY 22000000 FIXED ASSET FUND
10600000 USDA FOREST SERV CWDG 25100000 SPECIAL PROJECTS RESERVE FUND 12000000 STREET REHABILITATION 25200000 STREETS/ROW IMPROVEMENT FUND 12024200 PUBLIC WORKS ENGINEERING 25224220 STREETS/ROW IMPROVEMENT FUND 13000000 GOV'TL DEBT SVC/RESERVE FUND 25300000 PROP 172 FUND 13100000 DEBT SERVICE RESERVE 2022 LRB 25321210 CITY FIRE 20000000 CITY ADMINISTRATIVE SERVICES 30000000 PARK DEVELOPMENT FEES FUND 20010000 CITY COUNCIL 30022200 PARK DEVELOPMENT
20012100 CITY MANAGER 30100000 ANTON STADIUM FUND
Account Code Summary Attachment 2
20012200 ADMINISTRATIVE SUPPORT 63500000 SUP.LAW ENFORCE.SVC.FD(SLESF) 30200000 OBSERVATORY PARK FUND 63520210 SLESF
30300000 PLAYGROUND & PARK AMENITIES FU 63600000 CBTHP OFFICER 30322230 PLAYGROUND AND PARK AMENITIES 63620210 CBTHP OFFICER 30400000 SWIMMING POOL FUND 63800000 ASSET FORFEITURE 11470.2 H&S F 30522250 RIVERSIDE PARK 63820210 ASSET FORFEITURE 11470 EXPENDI 30600000 SKATE PARK FUND 63900000 SPECIAL REVENUE POLICE 30700000 SOFTBALL COMPLEX FUND 64000000 PKG. DIST. #1 OPER & MAINT FUN 30800000 OPIOD SETTLEMENT FUND 64012600 ECONOMIC DEVELOPMENT 31100000 ARRC GENERAL OPERATING FUND 64020213 POLICE PARKING ENFORCEMENT 31122000 ARRC 67000000 FEDERAL AMERICAN RESCUE FUNDS
31200000 DOWNTOWN BUSINESS IMPROVEMENT 69500000 TRANSFER STATION 31212600 ECONOMIC DEVELOPMENT 69624000 SOLID WASTE MITIGATION FUND 31300000 LMIHF HOUSING ASSET FUND 70000000 SANITARY DISPOSAL SITE FUND 31323400 HOUSING 70024500 LANDFILL 700
31323431 LMI GENERAL ADMIN 70124500 LANDFILL CORRECTIVE 31500000 ADVANCED PLANNING FUND 70200000 DISPOSAL CLOSURE RESERVE FUND 31523100 COMMUNITY PLANNING 70224500 LANDFILL CLOSURE
31600000 SPECIAL RECREATION EVENTS 70400000 POST CLOSURE FUND-SOLID WASTE 31622861 SPECIAL RECREATION EVENTS 71000000 AMBULANCE SERVICES FUND 50000000 GAS TAX FUND 71021100 AMBULANCE SERVICES
50024214 TRAFFIC SIGNAL OPERATIONS 72000000 GOLF FUND
50500000 SIGNALIZATION FUND 72022400 GOLF
50800000 SB325 REIMBURSEMENT FUND 73000000 CONFERENCE CENTER FUND 50824210 SB325 ENGINEERING 73022600 CONFERENCE CENTER
50900000 S.T.P. 77700000 AIRPORT FUND
50924210 STP ENGINEERING 77714000 CITY ATTORNEY
51100000 RAIL TRAIL FUND 77725200 AIRPORT OPERATIONS
51124210 Rail Trail 77800000 AIRPORT CAPITAL IMPROVEMENT FU 60000000 COMM. DEVELOPMT. BLOCK GRANT F 77825200 AIRPORT CAPITAL 60023411 CDBG GENERAL ADMIN 77900000 SPECIAL AVIATION FUND 60023412 CDBG ACTIVITY DELIVERY 77925200 AIRPORT SPECIAL 61100000 CDBG 16-CDBG-11147 80000000 ELECTRIC FUND
61112600 CDBG ECONOMIC DEVELOPMENT 80014000 CITY ATTORNEY 61123410 16-CDBG-11147 80026110 ELECTRIC OVERHEAD
61123411 CDBG GENERAL ADMIN 80026120 ELECTRIC UNDERGROUND 61200000 FUND 612 UNASSIGNED 80026200 TELEMETRY & CALIBRATION 61223400 HOME CDD HOUSING 80026210 SUBSTATION
61223422 HOME ACTIVITY DELIVERY 80026220 HYDROELECTRIC PLANT 61323400 HOME HOUSING ACTIVITIES 80026400 ELECTRIC ADMINISTRATION 61323421 HOME GENERAL ADMIN 80026440 POWER PURCHASES
62000000 CASP CERTIF & TRAINING 80100000 ELECTRIC CAPITAL RESERVE FUND 62023320 CASP CERTIF & TRAINING 80126100 ELECTRIC CIP
63000000 ASSET SEIZURE FUND 80126220 HYDROELECTRIC PLANT 63020210 ASSET SEIZURE EXPENDITURE 80500000 STREET LIGHTING FUND 63300000 H&S EDUCATION 11489(B)(2)(A1) 80526150 STREET LIGHTING 63320210 H&S ASSET SEIZURE EXPENDITURE 80600000 PUBLIC BENEFITS CHARGES FUND
Account Code Summary Attachment 2
63400000 FEDERAL ASSET SEIZURE GRANTS F
63420250 FED ASSET SEIZURE EXPENDITURE
80626450 PUBLIC BENEFITS
80700000 ELECTRIC CAP AND TRADE FUND
80800000 ELECTRIC LOW CARBON FUEL STDS
80826100 ELECTRIC LOW CARBON FUEL STDS
82000000 WATER FUND
82027110 WATER
82027111 PROD OPERATIONS & MAINTENANCE
82027114 DISTRIB OPERATIONS & MAINT
82100000 WATER CAPITAL RESERVE FUND
82200000 WATER CONNECTION FEE FUND
82227113 WATER DISTRIBUTION CAPITAL
82500000 UVWA WATER SHARED EXPENSES
83000000 RECYCLED WATER
83027330 RECYCLED WATER
84000000 CITY/DIST. SEWER OPERATING FUN
84027220 WASTE WATER
84027221 CITY WASTE O & M
84027225 WASTE TREATMENT O & M
84100000 SEWER BOND DEBT SERVICE FUND
84127226 WASTEWATER TREATMENT CAPITAL
84200000 RATE STABILIZATION-CITY FUND
84300000 CONNECTION FEE SEWER FUND (CAP
84400000 CITY SEWER CAPITAL PROJECTS FU
84427221 CITY WASTEWATER O&M 844
84427222 CITY WASTE CAPITAL
84600000 UVWA SEWER SHARED EXPENSES
90000000 SPECIAL DEPOSIT TRUST FUND
91500000 UKIAH VALLEY FIRE DEPARTMENT
91521400 UVFD FIRE ADMINISTRATION
91600000 UVFD PROP 172
91621400 UVFD PROP 172
91700000 UVFD MEASURE B UNASSIGNED
91721400 UVFD FIRE
91800000 UVFD MITIGATION FEES
91821400 UVFD MITIGATION
92000000 MSWMA OPERATIONS
92200000 MILLVIEW COUNTY WATER DISTRICT
92300000 MILLVIEW CAPITAL CHARGE
92700000 REDWOOD VALLEY WATER DISTRICT
93700000 CALPELLA WATER DISTRICT OPERATION
93800000 CALPELLA SEWER
94500000 RIVER ESTATES OPERATIONS
94700000 HOPLAND WATER OPERATIONS
95000000 HOPLAND SEWER OPERATIONS
96900000 REDEVELOPMENT OBLIGATION RETIR
Account Code Summary Attachment 2
96917200 SUCCESSOR AGENCY
96995669 969 - RDA OBLIGATION RETIREMEN
51211 PERS UNFUNDED LIABILITY 54101 POSTAGE
51220 INSURANCE 54102 SMALL TOOLS
51230 WORKERS COMP 54103 LAB SUPPLIES
51240 MEDICARE 54106 SPECIALTY SUPPLIES
51260 FICA 54107 EMS SUPPLIES
51270 UNIFORM ALLOWANCE 54120 PW - SPECIAL SUPPLIES
51290 CELL PHONE STIPEND 54121 PW - ASPHALT CONCRETE
52100 CONTRACTUAL SERVICES 54122 PW - AGGREGATE BASE
52110 AMBULANCE BILLING 54124 PW - CONCRETE/SUPPLIES
52111 DEFIBRILLATOR MAINTENANCE 54125 PW - TRAFFIC PAINT 52112 M. S. OVERSIGHT 54126 PW-PREMARKS
52113 PLANNING STUDIES 54127 PW - SIGN POSTS/SHEETING
52114 COMPLIANCE STUDIES 54128 PW - COLD PATCH MATERIAL 52130 EDUCATIONAL & MARKETING MATL'S 54129 PW - TACK OIL 52131 ASSISTANCE TO SENIORS 54130 PW - SAFETY
52133 MONTHLY DISCOUNT PROGRAM 54131 PW - BARRICADES & CONES 52134 GENERAL ADMIN 54161 BACKGROUND & PHYSICALS
52135 ENERGY CONSERVATION PROGRAM 54162 ADVERTISING
52137 PUBLIC BENEFITS PROGRAM MGMT 54163 INTERVIEW SUPPLIES 52139 RESEARCH DEVELOPMENT & DEMO 54165 NEW EMPLOYEE FINGERPRINT 52150 LEGAL SERVICES/EXPENSES 54166 DOT TESTING PROGRAM 52151 EMPLOYEE BENEFIT ADMIN FEES 54167 EMPLOYEE DEVELOPMENT 52155 ACTIVITY DELIVERY 54169 LIVESCAN
52180 SECURITY SERVICES 54201 PRISONER EXPENSE
52181 VOLUNTEER EXPENSES 54202 MAJOR CRIME INVESTIGATIONS 52301 PROPERTY TAX ADMIN FEE 54203 RECRUITMENT
52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE
52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY
52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES 52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES 52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE
52522 LIABILITY & PROPERTY DEDUCT 55200 PG&E
52524 PROPERTY INSURANCE PREMIUM 55210 UTILITIES
52525 WORKER'S COMP. EXPENSE 56100 VEHICLE & EQUIPMENT MAINT. & R 52526 REMIF ASSESSMENT PAYMENTS 56112 EQUIPMENT PARTS FOR RESALE 52527 A.D.P. PREMIUM & DEDUCTIBLE 56120 EQUIPMENT MAINTENANCE & REPAIR 52528 LIABILITY INSURANCE 56125 LAB EQUIP-REPAIR & MAINT. 52529 EARTHQUAKE & FLOOD (DIC) 56130 EXTERNAL SERVICES
52532 SAFETY & TRAINING SUPPORT 56210 FUEL & FLUIDS
52533 UVFA RETIREE HEALTH INS 56300 BUILDING MAINT. & REPAIR 52600 RENT 56410 EQUIPMENT RENTAL - PRIVATE
52601 DATA STORAGE & CONNECTIVITY 56504 FACILITY MAINTENANCE & REPAIR 52602 RENTAL OF CITY PROPERTY 56600 AIRFIELD MAINTENANCE & REPAIR 52841 SUCCESSOR AGENCY ADMIN 57100 LEARNING AND DEVELOPMENT 53000 LAWSUIT SETTLEMENT 57101 CONF & TRAINING-AQUATICS 54100 SUPPLIES 57300 MEMBERSHIPS & SUBSCRIPTIONS
Object Code Summary Attachment 3
58101 NCPA PLANT GENERATION
58102 NCPA POWER PURCHASES
58103 NCPA TRANSMISSION
58104 NCPA MANAGEMENT SERVICES
58105 NCPA THIRD PARTY SALES
58202 CHEMICALS
58401 AVIATION FUEL
58410 GARAGE LUBRICANTS & PARTS
58510 REIMBURSABLE JOBS
59100 PROPERTY TAXES PAID
59101 FEES
59102 FRANCHISE FEES
59105 CONTRIBUTIONS TO OTHER AGENCY
59106 SENIOR TRASH SUBSIDY
59108 BANK FEES
59400 OTHER EXPENSES
59500 LOANS ISSUED
59502 SCHOLARSHIPS
61200 PURCHASING ALLOCATION
61300 BILLING & COLLECTION ALLOCATIO
61410 RENT ALLOCATION
61420 BUILDING MAINTENANCE ALLOCATIO
61422 IT ALLOCATION
61430 CORP YARD ALLOCATION
61500 INSURANCE ALLOCATION
61600 GARAGE ALLOCATION
61700 DISPATCH
62100 ADMIN & OVERHEAD ALLOCATION
63000 INTERFUND SERVICES USED
70101 LOAN PAYMENTS MADE
70102 BOND INTEREST EXPENSE
70103 LOAN INTEREST
70201 LOAN PRINCIPAL PAYMENTS
70202 BOND PRINCIPAL PAYMENTS
74500 CAPITAL LEASE PRINCIPAL
74501 CAPITAL LEASE INTEREST
80100 MACHINERY & EQUIPMENT
80210 LAND ACQUISITION
80220 BUILDING IMPROVEMENTS
80230 INFRASTRUCTURE
90100 LOAN PROCEEDS
90101 LOAN PAYMENT RECEIVED
Invoices
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Name
Invoice
#
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Description
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Amt
Account Detail and Allocation Detail
The following list of bills payable was reviewed and approved for payment.
Signature
List of Checks Presented for Approval on 6/5/2026
Attachment 4
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List of Checks Presented for Approval on 6/5/2026
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List of Checks Presented for Approval on 6/5/2026
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List of Checks Presented for Approval on 6/5/2026
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List of Checks Presented for Approval on 6/5/2026
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List of Checks Presented for Approval on 6/5/2026
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List of Checks Presented for Approval on 6/5/2026
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Account Detail and Allocation Detail
The following list of bills payable was reviewed and approved for payment.
Signature
List of Checks Presented for Approval on 6/12/2026
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List of Checks Presented for Approval on 6/12/2026
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List of Checks Presented for Approval on 6/12/2026
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List of Checks Presented for Approval on 6/12/2026
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List of Checks Presented for Approval on 6/12/2026
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List of Checks Presented for Approval on 6/12/2026
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List of Checks Presented for Approval on 6/12/2026
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List of Checks Presented for Approval on 6/12/2026
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List of Checks Presented for Approval on 6/12/2026
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List of Checks Presented for Approval on 6/12/2026
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The following list of bills payable was reviewed and approved for payment.
Signature
List of Checks Presented for Approval on 6/18/2026
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List of Checks Presented for Approval on 6/18/2026
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List of Checks Presented for Approval on 6/18/2026
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List of Checks Presented for Approval on 6/18/2026
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List of Checks Presented for Approval on 6/18/2026
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List of Checks Presented for Approval on 6/18/2026
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List of Checks Presented for Approval on 6/18/2026
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The following list of bills payable was reviewed and approved for payment.
Signature
List of Checks Presented for Approval on 6/26/2026
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List of Checks Presented for Approval on 6/26/2026
TO: Accounts Payable
CC: Joel Zavala
FROM: Lauren Ruffin
RE: Payroll & Vendor Checks for Agenda Item
DATE: 06/12/26
FOR PAY DATE OF: 06/12/26
05/24/26 TO 06/06/26
PAYROLL CHECK #'s: 519961 TO 520036
PAYROLL STUB #'s: 147201 TO 147599
TOTAL ACH TRANSACTIONS:
SUBTOTAL: PAYROLL CKS & DIRECT DEPOSITS
TOTAL VENDOR CHECKS:
TOTAL VENDOR EFT PAYMENTS
TOTAL EFT PAYMENTS - COU
SUBTOTAL: EFT PAYMENTS
GRAND TOTAL:
REISSUE OF VOID CK
OR MANUAL CHECK: PAYABLE TO:
MISC check 519961 ELLISON, STEPHANIE
VOID CHECK NO: PAYABLE TO:
$ 13,112.84
$ 482,389.73
$ 496,015.07
$ 1,398,115.31
PAYROLL PERIOD:
TOTAL EMPLOYEE CHECKS: $ 46,467.37
$ 855,632.87
$ 902,100.24
$ 512.50
TO: Accounts Payable
CC: Joel Zavala
FROM: Lauren Ruffin
RE: Payroll & Vendor Checks for Agenda Item
DATE: 06/26/26
FOR PAY DATE OF: 06/26/26
06/07/26 TO 06/20/26
PAYROLL CHECK #'s: 520037 TO 520162
PAYROLL STUB #'s: 147600 TO 148013
TOTAL ACH TRANSACTIONS:
SUBTOTAL: PAYROLL CKS & DIRECT DEPOSITS
TOTAL VENDOR CHECKS:
TOTAL VENDOR EFT PAYMENTS
TOTAL EFT PAYMENTS - COU
SUBTOTAL: EFT PAYMENTS
GRAND TOTAL:
REISSUE OF VOID CK
OR MANUAL CHECK: PAYABLE TO:
MISC check 520158 Carroll, Madison
520159 Carroll, Madison
520160 Carroll, Madison
520161 Perez Lopez, Ricardo
520162 Thomas, Jaxon
520037 Mathis, Emery
VOID CHECK NO: PAYABLE TO:
142086 Perez Lopez, Ricardo
147922 Thomas, Jaxon
519854 Carroll, Madison
519977 Carroll, Madison
$ 13,165.34
$ 516,149.15
$ 529,826.99
$ 1,546,466.73
PAYROLL PERIOD:
TOTAL EMPLOYEE CHECKS: $ 98,105.15
$ 918,534.59
$ 1,016,639.74
$ 512.50
Agenda Item No: 8.b.
MEETING DATE/TIME: 7/15/2026
ITEM NO: 2026-1166
AGENDA SUMMARY REPORT
SUBJECT: Receive Annual Report of Boards and Commission Term Expirations and Vacancies, and Adoption of Resolution Making Appointments to the Public Spaces Commission.
DEPARTMENT: City Clerk PREPARED BY: Araceli Sandoval, Deputy City Clerk PRESENTER: Araceli Sandoval, Deputy City Clerk
ATTACHMENTS:
1. Resolution 2014-48
2. Boards and Commission Terms and Vacancies - rev 7-7-26
3. Tamira Jones Nomination and Application
4. Tyler Dailey Nomination and Application
5. Proposed Resolution
6. 8b Correspondence Received - Jessica Pearson PSC Application_Redacted Summary: The City Council will receive an annual report on the term expirations and vacancies on the City Boards and Commissions, and will consider adopting a resolution making appointments to the Public Spaces Commission.
Background: Per resolution 2014-48 (Attachment 1), an annual notice of Boards and Commission vacancies was published in the Ukiah Daily Journal on July 1, 2026. Vacancy Announcements have also been posted on the City’s website, in the glass display case in front of the Civic Center, and at the local library throughout the year.
Discussion: Most active positions on the Boards and Commissions are currently filled, with the following vacant seats still available:
Building Code Board of Appeals – Seven positions available (4 Members; 3 Alternates). This is a statemandated board that has not met in over 14 years.
Demolition Permit Review Committee – One seat for a City of Ukiah resident with expertise in architecture, building, or closely related field is vacant and has been noticed since 5/3/19, with no application having been received. This committee meets very infrequently.
Design Review Board - One seat for a City Resident/Property or Business Owner and has been noticed since 4/29/26, with no applications having been received.
Public Spaces Commission – One At-Large City Resident Position that has been noticed since 4/5/26 and one At-large City or County Resident position that has been noticed since 5/11/26.
The City Clerk's Office has received applications from Tamira Jones (Attachment 3) and Tyler Dailey (Attachment 4) for appointment to the Public Spaces Commission.
Per Resolution 2014-48 (Attachment 1), the right to nominate a candidate shall rotate among the Councilmembers. Mayor Sher, being the next in line to make a nomination to the PSC, has submitted a
nomination (Attachment 3) for Tamira Jones' appointment. Councilmember Crane, being the next in line to make a nomination to the PSC after Mayor Sher, has submitted a nomination (Attachment 4) for Tyler Dailey's appointment.
Attachment 2 is a full list of the current City of Ukiah Boards and Commissions, showing terms, expirations, and vacancies; along with descriptions of the various Boards and Commissions. This list is updated regularly and posted online (http://www.cityofukiah.com/city-boards-commissions-committees), in the glass cabinet in front of the Civic Center, in the Public View Binder, and at the county library.
Additional Boards, Commissions, and Committees not shown on the Attachment 2 that the City Clerk's Office provides administrative services include: Ukiah Valley Basin Groundwater Sustainability Agency (UVBGSA); Technical Advisory Committee (TAC) to the GSA; Ukiah Valley Fire District (UVFD); Fire Executive Committee (FEC); Mendocino Solid Waste Management Authority (MSWMA); Ukiah Valley Water Authority (UVWA); Hopland Public Utilities District (HPUD); Willow County Water District (WCWD); Ukiah Valley Sanitation District (UVSD); Millview County Water District (MCWD); Redwood Valley County Water District (RVCWD); Calpella County Water District (CCWD); County Oversight Board to the RDA Successor Agencies for Ukiah, Willits, and Fort Bragg; Investment Oversight Committee, Measure P Oversight Committee; City of Ukiah Successor Agency; and Civil Service Board. Many vacancies on these bodies are filled through the election process and will be on the upcoming November ballot, while others are filled through appointments by participating agencies or are composed of members serving by virtue of another office or position.
Positions being sought by incumbents are also available to any public members who meet the qualifications and wish to apply. Details and applications are available on the City's website at: https://cityofukiah.com/boards-commissions-committees/, and from the City Clerk’s office (707-463-6282; [email protected]).
Staff is recommending that Council receive the report and adopt the resolution (Attachment 5) appointing Tamira Jones to the At-large, City or County Resident position and Tyler Dailey to the At-Large City Resident Position on the Public Spaces Commission, terms to expire on July 15, 2029.
Recommended Action: Receive the report and adopt a resolution making appointments to the Public Spaces Commission.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): SP 3C - Instill diversity, equity, and inclusion as essential core elements of policymaking, accountability, and delivery of City services.
GENERAL PLAN ELEMENTS (GP): N/A
ATTACHMENT 1
TERMS OF CITY OF UKIAH BOARDS AND COMMISSION MEMBERS
Airport Commission - 5 Members, 3-Year Term
Date Appointed Term Expires
Eric Crane Commissioner - City Resident 3/5/2025 3/5/2028 Gregory Andronaco Commissioner - County Resident 7/16/2025 7/16/2028 Mark Ashiku Commissioner - City Resident 7/19/2023 7/19/2026 Donovan Albright Commissioner - County Resident 7/19/2023 7/19/2026 Randal Beckler Commissioner - City Resident 3/5/2025 3/5/2028 Board of Appeals - 5 Members/3 Alternates, 3-Year Term
Date Appointed Term Expires
Matthew Keizer ex officio Member - Building Official N/A N/A VACANT Member x 4 positions
VACANT Alternate Member x 3 positions
Demolition Permit Review Committee - 5 Members, 3-Year Term Date Appointed Term Expires
Tim Eriksen Director of Public Works/City Engineer or assigned designee N/A N/A Craig Schlatter Director of Community Development or assigned designee N/A N/A Matthew Keizer Building Inspector or assigned designee N/A N/A Alyssa Ballard A Representative of the Mendocino County Historical Society or other group/organization involved with local history, or a local historian 10/16/2024 10/16/2027 VACANT A City of Ukiah resident with expertise in architecture, building, or closely related field Date Appointed
(Coincides with
Appointing
Councilmember)
Term Expires
Tom Liden City Resident/Property or Business Owner 2/15/2023 2/15/2027 Ronald J. Meaux Community at Large 5/6/2026 5/6/2030
Lorena Akin Community at Large 7/19/2023 7/19/2027
VACANT #REF!
William Hawkes City Resident/Property or Business Owner 2/15/2023 2/15/2027 Diversity and Equity Committee - 7 Members, 2-Year Term Date Appointed Term Expires
Juan Orozco Member - Councilmember N/A N/A
Heather Criss Member - Councilmember N/A N/A
Xochilt Morales de
Martinez Member - Persons with physical or mental disabilities 12/18/2024 12/18/2026
Denise Gorny
Member - Persons with lived experience of poverty (currently or formerly living at or below the poverty level) 12/18/2024 12/18/2026
Elizabeth Kirsch Member - Persons from the LGBTQA community 2/5/2025 2/5/2027 Brian Williams Member - Native American tribes and communities in Mendocino County 12/18/2024 12/18/2026 David Lieberman Member - Seniors 65 years or older 8/20/2025 8/20/2027 Design Review Board - 5 Members, 4-Year Term Coinciding with Appointing Councilmember Such Commission shall act in an advisory capacity to the city council in all matters pertaining to the operations of the municipal airport. Such commission shall aid and advise the city manager in the selection of personnel for the operation of the municipal airport in keeping with the provisions of the civil service ordinance. (Ord. 512, Section 4, adopted 1956).
To hear and decide appeals of orders, decisions or determinations by the building official.
The duties of the Demolition Permit Review Committee shall include: a) Research of historical, cultural, and architectural significance of the subject structure; b) Evaluation of the feasibility of rehabilitating or relocating the structure if it is deemed historical; c) In the event that the structure is found to have historical or architectural significance, determine if the salvaging of historic materials is feasible; d) Recommendation to the City Council regarding whether any of the criteria listed in Ukiah City Code Section 3016(E) apply to the subject structure, and whether or not the Demolition Permit should be issued, issued with conditions, or denied.
It shall be the function and duty of the Design Review Board to review proposed site development permit applications, planned development applications and precise development plans, work with staff and the applicants to ensure design consistency with the Ukiah General Plan, Zoning Code, and Design Review Guidelines, and make recommendations concerning architecture, site design layout, landscaping, parking, signage, exterior lighting, and other aspects of urban design to city staff, Zoning Administrator, Planning Commission and City Council as appropriate.
Committee members will evaluate the impact of the City’s DEI efforts and recommend changes to City programs, policies, and services as needed. They will act as ambassadors, promoting diversity, equity, and inclusion and representing the City’s commitment to these values. Additionally, they will raise public awareness about DEI initiatives by sharing information on City programs, policies, job opportunities, and services through various communication channels. 1 Last Updated on 7/7/2026
Attachment 2
TERMS OF CITY OF UKIAH BOARDS AND COMMISSION MEMBERS
Date Appointed Term Expires
Mark Hilliker Commissioner 2/1/2023 2/1/2027
Douglas 'Rick' Johnson Chair 4/2/2025 4/2/2029
Alex de Grassi Commissioner 2/1/2023 2/1/2027
Jacob Brown Commissioner 7/16/2025 2/1/2027
Devery Montano Commissioner 7/16/2025 7/16/2029
Date Appointed Term Expires
VACANT Commissioner - At Large, City Resident
Aubrey Sabre Commissioner - At Large, City or County Resident 3/4/2026 3/4/2029 VACANT Commissioner - At Large, City or County Resident Karissa Jacobson Commissioner - At Large, City Resident 10/15/2025 10/15/2028 Chrystal Thurman Commissioner - At Large, City Resident 9/17/2025 9/17/2028 Measure P Oversight Committee
Date Appointed Term Expires
Mary Chadwich Public Representative 5/20/2026 when committee is dissolved
Matt Duncan Public Representative 5/20/2026 when committee is dissolved
Joe Riemann Public Representative 5/20/2026 when committee is dissolved
Adam Elledge Ukiah City Peace Officer Representative 5/20/2026 when committee is dissolved
Ukiah City Firefighter Representative 5/20/2026 when committee is dissolved
The Public Spaces Commission shall provide advice and recommendations to Council regarding 1) City-owned properties that are open to the public, free of charge, such as parks, paths, and public right-of-ways; 2) creeks within the City limits; 3) open spaces within and outside of the City limits that are undeveloped and conserved or in consideration of future conservation; 4) and the recreational uses of these spaces. In addition, the Public Spaces Commission shall have the power and duty to: A) Solicit, collate, and analyze public input on the wise use of public spaces. B) Provide recommendations and advice to both City staff and the City Council based on said public input. C) If deemed necessary by the Commission, form working groups in collaboration with City staff to explore and formulate advice or recommendations on specific areas regarding the wise use of public spaces. D) Commission activities related to solicitation, review, and analysis of public input shall be guided by the Community Outreach Plan.
The Commission shall prepare and annually update a Community Outreach Plan to be approved by City Council. The Community Outreach plan will guide the methodology, scheduling, and tracking of the Commission’s community engagement. E) The Commission shall hold at least six (6) regular meetings per year as scheduled and noticed in compliance with the annually updated Community Outreach Plan. It shall adopt rules for the transaction of business which shall be included in the Community Outreach Plan. F) The Commission shall keep a record of its transactions, findings, recommendations, and any other action item, which record shall be a public record.
It shall be the function and duty of the Planning Commission to prepare, make and adopt, subject to the provisions of law, a master plan for the physical development of the city, and of any land situated outside the boundaries therof which in the Commission's judgement bears relation to the planning thereof. The Commission may appoint officers and employees and contract for services, subject to the provisions of law, provided that all expenditures of the Commission, exclusive of gifts, shall be within the amounts appropriated for the purpose by the City Council.
Public Spaces Commission - 5 Members, 3-Year Term
To review the City’s budget for public safety services and the expenditure of the revenues so budgeted. The City Manager shall provide the Oversight Committee with any information it requests which is not exempt from disclosure under the California Public Records Act and shall assist it in organizing and analyzing the information so provided. The Oversight Committee must prepare a written report which shall be presented to the City Council at a noticed public hearing and which shall be available to the general public for not less than 10 calendar days prior to the scheduled hearing date. The report shall contain an analysis of the level and types of service provided by the City’s police department and fire department or other arrangement approved by the City Council, the revenues and expenditures of the designated fund or account. It shall also make recommendations concerning the future use of these funds and levels and types of service.
Designee of the Ukiah
Professional Firefighters
Association Local 3686
Planning Commission - 5 Members, 4-Year Term
2 Last Updated on 7/7/2026
SUSAN SHER ( Jul 7, 2026 15:27:49 PDT)
SUSAN SHER
Attachment 3
Douglas Crane ( Jul 7, 2026 15:47:15 PDT)
Douglas Crane
Attachment 4
Attachment 5
RESOLUTION NO. 2026-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPOINTING TAMIRA JONES
AND TYLER DAILEY TO THE PUBLIC SPACES COMMISSION
WHEREAS, the Public Spaces Commission (PSC) provides advice and recommendations to Council regarding 1) City-owned properties that are open to the public, free of charge, such as parks, paths, and public right-of-ways; 2) creeks within the city limits; 3) open spaces within and outside of the city limits that are undeveloped and conserved or in consideration of future conservation; 4) and the recreational uses of these spaces; and
WHEREAS, the PSC currently has one At-Large City Resident Positions and one At Large, City or County Resident open position; and
WHEREAS, the City Clerk’s office received applications from Tamira Jones and Tyler Dailey that meet the residency requirements, with no other applications having been received; and WHEREAS, Mayor Sher, being the next in line to make a nomination to the PSC, has nominated Ms. Jones for appointment; and
WHEREAS, Councilmember Crane, being the next in line to make a nomination to the PSC after Mayor Sher, has nominated Mr. Dailey for appointment.
NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council approve the nomination, submitted per procedures outlined in Resolution 2014-48, and does hereby appoint the following persons and terms:
BOARD/
COMMISSION
NAME POSITION NOMINATED BY
COUNCILMEMBER
TERM
EXPIRATION
Public Spaces
Commission
Tamira Jones At-large, City or
County Resident
Mayor Sher July 15, 2029
Public Spaces
Commission
Tyler Dailey At-Large, City
Resident
Councilmember
Crane
July 15, 2029
PASSED AND ADOPTED this 15th day of July, 2026, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Susan Sher, Mayor
ATTEST:
Araceli Sandoval, Deputy City Clerk
Correspondence Received for Agenda Item 8b
Correspondence Received for Agenda Item 8b
Agenda Item No: 8.c.
MEETING DATE/TIME: 7/15/2026
ITEM NO: 2026-1184
AGENDA SUMMARY REPORT
SUBJECT: Approval of Award of Contract with Mead & Hunt for Services Related to the East Perkins Street Multimodal Transportation Plan in the Amount of $285,636.
DEPARTMENT: Public Works PREPARED BY: Andrew Stricklin, Senior Civil Engineer PRESENTER: Tim Eriksen, Public Works Director/City Engineer ATTACHMENTS:
1. Attachment 1 - RFP
2. Attachment 2 - Mead & Hunt Proposal
3. Attachment 3 - Mead & Hunt Fee Proposal
Summary: Council will consider the approval of a contract award to Mead & Hunt in the amount of $285,636.00 for services related to the East Perkins Street Multimodal Transportation Plan in the amount of $285,636.
Background: In January 2025, City staff submitted a grant application to the Caltrans Sustainable Transportation Planning Grant Program for the City of Ukiah East Perkins Multimodal Transportation Plan. The application requested $286,395 in State grant funds with a required local match of $37,105, for a total project cost of $323,500. On July 1, 2025, the California Department of Transportation (Caltrans) notified the City that its proposal was selected for award.
The East Perkins Multimodal Transportation Plan will evaluate and recommend improvements to the pedestrian, bicycle, transit, and vehicular network along the East Perkins Street corridor from Main Street to Oak Manor Drive, approximately 0.70 miles. The goal is to develop a community-driven plan that improves safety, accessibility, and circulation; advances equity and climate resilience; and promotes active transportation, housing, and economic development along this key gateway corridor into downtown Ukiah.
Discussion: On April 22, 2026, the City released a Request for Proposals (Attachment 1) for qualified consultants to provide a study and initial design for the East Perkins Street corridor, from Main Street to Oak Manor Drive. The deadline for submission was June 9, 2026. In response to the City's RFP, submissions were received from three firms. City staff evaluated all proposals and have selected Mead & Hunt as the most qualified and responsive to this project and to be considered for award by City Council (Attachment 2 - Mead & Hunt proposal).
The total cost by Mead & Hunt is $285,636.00 (Attachment 3) and the total grant award is $286,395. Staff time and materials will be used as the required local match of $37,105. Staff recommends Council approval of the award of a contract to Mead & Hunt for $285,636.
Recommended Action: Approve the award of a contract to Mead & Hunt for services related to the East Perkins Street Multimodal Transportation Plan in the amount of $285,636.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 25224220.80230.18516: $0; 25224220.43173.18516: $0
PROPOSED BUDGET AMOUNT: 25224220.80230.18516: $285,636; 25224220.43173.18516: ($285,636) FINANCING SOURCE: Caltrans Sustainable Transportation Planning Grant Program REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Tim Eriksen, Director of Public Works/City Engineer, Myles Fisette, Purchasing Manager, Andrea Trincado, Grants Manager
STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP):GP-A3 - Mobility Element.
REQUEST FOR PROPOSAL
DESIGN AND ENGINEERING SERVICES
East Perkins Street Multimodal Transportation Plan
Request Date: April 22, 2026
Deadline for Responses: June 9, 2026, 12:00 P.M. (PST)
CITY OF UKIAH
Request for Proposal (RFP) – Design and Engineering Services East Perkins Street Multimodal Transportation Plan
1.0 INTRODUCTION & BACKGROUND
The City of Ukiah Public Works Department invites qualified engineering firms with expertise in multimodal corridor planning and roundabout design to submit proposals for the study and initial design of the East Perkins Street corridor, from Main Street to Oak Manor Drive.
East Perkins Street serves as the primary east-west connection between US-101 and downtown Ukiah’s commercial core at Perkins/State Street. Building on the success of the recent Downtown Streetscape Project, which transformed State Street (a former segment of US-101) with a road diet, widened sidewalks, improved crossings, and enhanced streetscape elements like lighting, street trees, and pedestrian amenities, the City of Ukiah seeks to bring similar improvements to East Perkins Street. These improvements have resulted in a safer, more sustainable, and resilient corridor, setting a benchmark for reimagining Ukiah’s transportation network.
The proposed transformation focuses on East Perkins Street, spanning from Main Street to Oak Manor Drive on the eastern side of US-101. Currently, this corridor functions as an extension of the highway, characterized by narrow 5-foot sidewalks adjacent to four to five lanes of highvolume, fast-moving vehicular traffic. The absence of bicycle facilities, despite the corridor’s connection to the Great Redwood Trail, creates additional challenges for active transportation users. These auto-oriented conditions create safety concerns and discomfort for pedestrians and cyclists.
A recent presentation highlighted the need for multimodal improvements on East Perkins Street, including roundabouts and a road diet. These recommendations align with the City’s adopted plans and have galvanized community interest in creating a safer, more inclusive corridor.
However, the City seeks additional community input and technical analysis of these and other concepts before the most appropriate multimodal improvements can be determined.
The City of Ukiah East Perkins Street Multimodal Transportation Plan will capitalize on this momentum through a community-driven planning process. The plan will identify needs, collect data, and analyze current conditions to develop actionable recommendations for multimodal enhancements.
Key enhancements under evaluation include roundabouts, a road diet, streetscape improvements, and gateway features to create a safe and inviting connection between US-101 and downtown Ukiah. The plan will also address access to critical regional destinations along East Perkins Street, including Adventist Health Ukiah Valley Hospital, the future Mendocino County Superior Courthouse, the Ukiah Main Branch Library, and nearby low- and moderateincome housing, the Rail Trail (Great Redwood Trail), as well as retail centers such as the Pear Tree Shopping Center. Anticipated development projects, including the new courthouse, hospital expansion, and a new road extending from Hospital Drive, underscore the urgent need to prepare East Perkins Street for increased transportation demand.
The project is allocated a budget of $286,395.00, provided by Caltrans. This funding is intended to support the scope of work described below in the scope of work. The City of Ukiah seeks proposals that align with the available budget and demonstrate an understanding of efficient fund utilization, especially concerning the design requirements.
2.0 SCHEDULE OF EVENTS
The schedule for this procurement is as follows:
Distribute Request for Proposals: April 22, 2026
Deadline for Responses: June 9, 2026, 12:00 P.M. (PST)
City Evaluation of Proposals: By June 23, 2026
City Council approval of
recommended firm: July 1, 2026
The City must receive proposals no later than the time and date specified above. Those proposals received after this date and time will not be considered. Proposals will only be accepted electronically. Send your proposals to the following:
Myles Fisette
Purchasing Manager
City of Ukiah
[email protected]
Acceptable forms of electronic delivery are emailing the proposal directly, or providing a link to the documents for download, as long as the email is received by the established deadline. It is highly recommended to request a delivery receipt with the email to confirm that it has been received.
3.0 SCOPE OF WORK
All services shall be performed in accordance with the following attachments: Attachment A – City of Ukiah Insurance Requirements; Attachment B – City of Ukiah Professional Services Agreement.
The primary objectives of this project are to promote multimodal transportation by creating safer, more accessible, and efficient travel networks for all users while enhancing aesthetics and establishing inviting gateways into Ukiah from regional corridors.
Community support has highlighted interest in improvements such as roundabouts and a road diet along the corridor. The planning effort will evaluate these options, among others, as potential solutions to meet project objectives. This process will involve comprehensive data collection, research, and analysis of current conditions along East Perkins Street, from the eastern ramps of US-101 to Main Street, as well as the anticipated impacts of proposed changes.
Recommendations will identify the most effective strategies to achieve project goals. The City will collaborate closely with Caltrans to assess any impacts on the highway system and, ensure recommended improvements function in harmony with highway operations, and where feasible, propose recommendations to enhance highway-street intersections.
Additional objectives include:
Develop, evaluate, and identify a shared vision and design concepts for new and enhanced pedestrian, bicycle, and transit access and connectivity. Improve safety for vulnerable road users in the corridor such as youth, seniors, pedestrians, bicyclists, and people with disabilities.
Develop equitable, viable, and affordable mobility options for under-resourced populations.
Develop mobility solutions that support infill housing and mixed-use development within walking distance to key commercial and service destinations and transit stops. Reduce VMT and GHG emissions through increased active transportation, shared mobility options, and improved motor vehicle operations and circulation. Facilitate community input and collaboration with a wide range of people through a wide range of engagement methods on their needs and desires to create a shared vision for the mobility network that will enhance pedestrian, bicycle, and transit access and connectivity.
Task 1: Project Administration
Consultant Responsibilities
Support City in documentation as needed
Coordinate with City and Caltrans requirements
Deliverables
Supporting materials for reports and invoices (as requested) Task 2: Outreach Planning and Coordination
Project Outreach Plan
The selected design consultant will prepare a detailed outreach plan and assist with implementation in close coordination with the City and in consultation with the advisory group to inform and engage the public. It will include an outreach schedule, stakeholder and target audience contact list, and methods, channels, venues and activities to engage diverse segments of the community for input and feedback. Forums will include an online public engagement platform, surveys, community workshops, focus group meetings, and a project website. Opportunities for informational presentations to tribal councils and other community groups, and tabling at community events will also be included. The consultant will identify methods for direct engagement with under-resourced and marginalized populations that have been historically excluded or overlooked in planning processes. Low-tech outreach and input options (posters, flyers, comment cards, etc.) will be provided as appropriate for people without access to technology. Materials and activities will be provided in Spanish and English as needed.
Task 3: Existing Conditions/Needs Assessment
The consultant will conduct a comprehensive analysis of existing conditions along the East Perkins Street corridor. Specific components are described below.
Policies and Plans Review
The consultant will review and summarize relevant sections of local and regional plans, policies, studies and improvement projects to increase mobility options in Ukiah and improve safety, access, mobility and development opportunities on East Perkins Street. Key
documents and studies include the City of Ukiah 2040 General Plan Mobility Element, Land Use Map, Zoning Code and Urban Core Rehabilitation and Transportation project, Mendocino Council of Government’s 2022 Regional & Active Transportation Plan, California Transportation Plan 2050, and others that will be identified in consultation with the technical working group and advisory group.
Site Visits
The consultant will conduct a field assessment of the corridor and activity areas to observe and assess existing right-of-way, roadway, traffic control, pedestrian, bicycle and transit conditions and infrastructure, and adjacent land uses. One or more site visits will be scheduled in conjunction with meetings with the project advisory group and technical working group, enabling the consultant, City, and others to tour the corridor for shared observations and collective input.
Base Maps
The consultant will document existing corridor cross sections (right-of-way, curb to curb widths, travel and turning lanes, on-street parking, sidewalks and streetscape, etc.) by defined segment through review of existing aerial maps, Available GIS data and CAD layers, supplemented by site verification. The consultant will prepare an aerial base map that includes existing and planned pedestrian and bicycle facilities, vehicle travel and turning lanes, transit routes and stops, right-of-way and property lines, and other key features. The base map will be used to illustrate detailed existing conditions for design and analysis work, and to generate easy-to-interpret maps for reference and input from residents and stakeholders during meetings, in-person and virtual engagement activities.
Infrastructure and Operations
The consultant will collect a wide range of data, including traffic counts and patterns for vehicles, bicycles, and pedestrians; collision and safety data; traffic signal operations; utility maps, and right-of-way surveys; and highway and highway ramp volumes. A traffic analysis using existing volume and peak hour data will identify operational bottlenecks. The consultant may identify key areas to collect traffic counts to supplement available data. Additionally, the consultant will consider development forecasts for projects planned along the corridor to ensure the assessment aligns with future growth and demand. The findings will be integrated with insights gathered through community engagement activities such as listening sessions, surveys, and workshops. These activities will provide valuable perspectives from users of the corridor, helping to identify barriers and inform the needs assessment.
Existing Conditions and Needs Assessment Report
The consultant will prepare a report that summarizes relevant policies, plans and projects, safety, traffic, access and land use data analysis and conditions. It will also include identified multimodal barriers, identified needs, and opportunities for improvement. A draft report will be submitted for review and feedback from the working group and advisory group, with revisions incorporated as necessary. This assessment will emphasize data-driven insights while reflecting community priorities, serving as a foundational document for subsequent planning and design phases.
Task Deliverables:
Existing Conditions Summary /Needs Assessment Report (Consultant) • Base maps in digital format and print format for engagement activities (Consultant)
Task 4: Community Engagement
The project will prioritize meaningful, inclusive, and representative engagement to affirm community values and aspirations, and gather input on transportation needs and preferences for mobility and streetscape solutions along the corridor. It will include an iterative series of meetings and events with activities to gather input and provide opportunities for feedback.
Spanish translation services will be provided at all events, and key outreach materials will be produced in Spanish to ensure accessibility. Meetings will be offered in both in-person and virtual formats to maximize reach and participation.
Community Workshops
Three rounds of community-wide public workshops are planned for this project – the first to solicit community input early in the project, the second to review and confirm findings, input received and proposed designs and recommendations for the corridor, and the last to be held after the draft plan is available for public review. The City, with help from the advisory group and local co-hosts, will arrange facilities and food (in accord with grant guidelines for eligible snack and refreshment expenses), and other supporting promotional and celebratory activities.
The conceptual scope of events includes:
Round 1 - Needs and Possibilities.
The City will host a kick-off workshop in which the consultant will present tools and strategies for active transportation, complete streets and placemaking, followed by small group map activities or stations where participants will identify issues and mark up opportunities for change. The team will also conduct a walking audit with community members of key locations on the corridor in conjunction with the workshop. A second workshop will follow to confirm the input received and present initial ideas for change that the team will explore and bring back to the public for feedback.
Round 2 – Concepts and Recommendations.
The City will host a workshop where the consultant will present proposed improvements and a walking tour where participants can discuss proposed changes in the field. Breakouts and weighing activities will be used to identify support and concerns, preferences and priorities, and collect feedback to inform refinements.
Round 3 – Draft Plan Review.
Following release of the draft plan for public review, the City will organize and widely publicize an evening workshop where the consultant will present the full draft plan to stakeholders and the community. This will provide an opportunity for stakeholders and residents to provide feedback on the tools, designs and recommendations and to make sure critical issues have been addressed.
Online and In-Person Survey
The City will distribute an online survey in English and Spanish developed with the consultant to solicit community input on transportation needs along the East Perkins Street corridor. It will be widely advertised with a QR code for easy access. A paper version will be available for completion or pick up at in-person events and other locations for those who do not have access to the internet or prefer to complete by hand. Special emphasis will be placed on
collecting input from historically marginalized populations to inform solutions that increase access to affordable and healthy transportation opportunities.
Task Deliverables:
Community Workshop agendas, presentations and notes (Consultant) Project website/ongoing updates (City, Consultant)
Electronic and paper survey and summary of results (Consultant) Task 5: Conceptual Alternatives and Evaluation
Geometric Design and Operations Evaluation
The Consultant will prepare multimodal and streetscape improvement concepts for the East Perkins Street corridor along with an analysis of how they may affect the operations, safety and capacity of the roadway network. The analysis will include evaluation of various solutions, with a particular focus on previously identified community-supported tools and strategies such as roundabouts, lane reductions, wider sidewalks, bicycle lanes and landscaping improvements. Layouts and cross sections will provide spatial visualization of proposed concepts, highlighting opportunities, constraints, and the relationship between proposed improvements and existing infrastructure. Each concept will be assessed for feasibility, including right-of-way constraints and acquisition needs, corridor and US 101 interchange traffic impacts, vehicle turning movement needs, and site distance and operational issues along the corridor where the street extends over US 101.
Plans and Projects Consistency Review
The analysis will incorporate a review of relevant current and in progress polices, plans and improvement projects, such as MCOG’s Pedestrian Needs Assessment, MCOG’s Regional and Active Transportation Plan, the Ukiah Valley Area Plan, the City of Ukiah’s 2040 General Plan Mobility, Land Use and Housing Elements, Downtown Zoning Code Map, Downtown Streetscape Improvement Project, Local Road/Safety Action Plan, Bike and Pedestrian Master Plan, and Climate Action Plan. Additionally, future development plans—such as the Mendocino County Courthouse project (anticipated completion in 2026) and the Ukiah Valley Adventist Hospital expansion—will be reviewed to ensure alignment with anticipated land use and transportation demands. The Consultant will also integrate concepts inspired by Dan Burden’s 2023 Blue Zones presentation on design improvements for the corridor which gained initial community support and emphasizes creating healthier, more walkable communities.
Summary Report
The development and evaluation of alternatives will culminate in a summary report that synthesizes the findings and presents a range of preliminary concepts for the corridor. This report will include detailed technical analysis, maps, and data visualizations to facilitate community review and feedback. The preliminary concepts will reflect a balanced approach to meeting multimodal transportation goals, addressing safety, accessibility, and connectivity, while aligning with the community’s vision and priorities. This work will serve as the foundation for refining and prioritizing recommendations to be included in the final plan.
Task Deliverables:
Conceptual layouts and cross sections (Consultant)
Presentation materials for meetings and Community Workshop to present findings and concepts being considered, comments received (Consultant) Draft Proposed Alternatives Report (Consultant)
Task 6: Recommendations and Draft Plan
Using the findings from previous tasks, the consultant will develop feasible and implementable recommendations for the “City of Ukiah East Perkins Street Multimodal Transportation Plan.” These recommendations will be designed to address multimodal transportation needs while ensuring alignment with community priorities and technical feasibility. Components of the plan will include:
Documentation of existing conditions, constraints and opportunities. Documentation of the public process and input.
A series of maps illustrating preferred conceptual designs for roadways, intersections, sidewalks and other paths of travel (e.g., multiuse trails) to improve safety, access, comfort and convenience for walking, bicycling and use of transit. Evaluation of the consistency of recommendations with agency standards and impacts of proposed recommendations on the highway system. Analysis of impacts on safety, capacity and operations for all modes, reduction in VMT and GHGs, and potential to support infill and housing development opportunities. Prioritization of the proposed improvements with preliminary cost estimates and phasing to enable components of the Plan to be pursued through various funding sources and timelines, maximizing flexibility and financial viability.
Task Deliverables:
Draft Plan, including 30% conceptual design for preferred improvements (Consultant) Presentation materials for Draft Plan and recommendations (Consultant) Task 7: Final Plan and City Council Review/Approval
Based on the feedback received during the draft plan review, the Consultant will prepare a proposed final plan for City staff review. Feedback will be incorporated as appropriate, and the final City of Ukiah East Perkins Street Multimodal Transportation Plan will be presented for acceptance by the City Council in a public meeting.
The City Council will be kept appraised through presentations to the Complete Streets Ad Hoc Committee, a two-member City Council advisory group. The consultant will brief the Committee on project progress, input received, and proposed concepts and recommendations for feedback at key points during the project. The City, with support from the consultant, will present the draft plan to the Committee for their review before finalization and City Council approval.
Task Deliverables:
Final Plan that includes a summary of next steps towards implementation, identifies potential grant funding opportunities, and credits FHWA, FTA, and/or Caltrans on the
cover or title page, submitted to Caltrans in an ADA accessible electronic copy (Consultant)
Complete Streets Ad Hoc Committee meeting agendas, minutes and any presentation materials (City, Consultant)
City Council staff report, presentation materials and minutes with Council acceptance/approval (City, Consultant)
4.0 REQUIRED PROPOSAL CONTENT
Firms interested in providing the services described in the section above must submit a proposal responding to all the questions below and providing all information requested in a format that mirrors the RFP by section and order listed. Proposals shall include at a minimum:
A. Cover Letter
The cover letter shall include the firm’s name, address, and a brief description of the firm. The cover letter must be signed by an official authorized to bind the successful firm contractually and shall contain a statement to the effect that the proposal is a firm offer for a minimum period of sixty (60) days after the submittal date. The letter shall also provide the name, title, address, and telephone number of individuals with the authority to negotiate a contract and bind the consultant to the terms of the contract.
B. Project Understanding and Proposed Approach
Describe your firm’s understanding of the project and how your firm intends to structure the project approach.
C. Project Team
Identify the key personnel to be assigned to this project, including the qualifications and experience as related to the project. Resumes for each of the key personnel are to be provided. Identify any sub-consultants/subcontractors that will be used, including their qualifications and experience, as well as the work they will accomplish. Staff proposed to lead the project must demonstrate significant experience supervising similar work. Describe the proposed organizational structure between consultant and sub-consultants/subcontractors, including current and previous work assignments.
D. Experience and References
Provide descriptions of related project experience for at least three similar projects on which the firm has performed work over the past ten years. For the sub-consultants/subcontractors that will be used for more than 10% of the project budget, provide the same detail. Each project description shall be limited to a maximum of 4 pages, including project images and must provide client references and client contact information.
E. Fee Proposal
Provide a separate fee proposal based on an hourly rate schedule with a “not to exceed” maximum cost for the work identified in the Scope of Services. Provide a tabulation of the project staff and number of work hours for each task. Indicate if travel time, mileage, and per diem will be charged. Include any sub-consultant cost. Additionally, please identify miscellaneous costs associated with this proposal. Submit a copy of your firm’s current itemized hourly rate fee schedule.
F. Proposed Project Schedule
Provide a detailed schedule for completion for each task and list of task deliverables.
G. Exceptions
Identify any exceptions you are proposing with respect to the Scope of Services. Additionally, if there are any exceptions to the City’s insurance requirements and/or the City’s draft professional services agreement as shown in the attachments, the Consultant should list the exceptions in the proposal.
5.0 PROPOSAL EVALUATION
The following evaluation criteria will be used in evaluating and selecting candidates:
Demonstrated understanding of the project (30 points) Clarity, organization, and responsiveness (20 points) Qualifications and experience of proposed staff (30 points) Relevant project experience (20 points)
The City reserves the right to reject any and all proposals. The City reserves the right to award a contract to the firm that presents the proposal, which in the sole judgment of the City best serves the City’s interest. The City reserves the right to reject any or all proposals, to waive minor irregularities in said proposals, and/or negotiate minor deviations with the successful firm.
6.0 CONTACT PERSON
Please contact Myles Fisette if you have questions or require additional information. Questions must be submitted in writing via email. Contact information can be found below.
Myles Fisette
Financial Services Manager
City of Ukiah
[email protected]
Communication between a proposing company and a member of the City staff, other than the designated contact person, or between a proposing company and a non-designated City representative regarding the selection of a proposing company or award of this contract is explicitly prohibited from the time the RFP is advertised until the selection of a proposing company or award of the contract. Questions pertaining to this RFP shall be addressed to the party specified above. Failure of a proposing company, or any of its representatives, to comply with this paragraph will result in their proposal being rejected.
7.0 ADDENDA
If it becomes necessary to revise any part of this Request for Proposal after it has been released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website at www.cityofukiah.com/purchasing with the rest of the documents. Anyone who intends to submit a proposal in response to this solicitation must check the website frequently for any
posted addenda. Anyone submitting a proposal will be deemed to have seen and agreed to be bound by the posted addenda.
8.0 INSURANCE REQUIREMENTS
Provided as Attachment “A” are the City’s complete insurance requirements. Awarded firm, prior to performing any work, shall procure and maintain for the duration of the contract insurance per the attached requirements.
9.0 CITY BUSINESS LICENSE
Awarded firm will be required to maintain a City business license for the duration of the contract.
Information regarding the City business license can be found on the City website, at www.cityofukiah.com/businesses.
10.0 PUBLIC RECORDS
All materials submitted in response to this RFP are property of the City and will not be returned.
The materials will be a public record subject to the disclosure provisions of the California Public Records Act and any other related public law or provision of such laws.
11.0 FINANCIAL RESPONSIBILITY
The City accepts no financial responsibility for any costs incurred by a firm in responding to this RFP. Submissions will become the property of the City and may be used by the City in any way deemed appropriate.
INSURANCE REQUIREMENTS FOR CONSULTANTS
Consultant(s) shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant(s), his agents, representatives, or employees.
I. Minimum Scope of Insurance
Coverage shall be at least as broad as:
A. Insurance Services Office Commercial General Liability coverage (Form No. CG 20 10 10 01 and Commercial General Liability – Completed Operations Form No. CG 20 37 10 01).
B. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).
C. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.
D. Errors and Omissions liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage is to be endorsed to include contractual liability.
II. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
A. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations, as applicable. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Insurance must be written on an occurrence basis.
B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. Insurance must be written on an occurrence basis.
C. Workman’s Compensation Employer’s Liability: $1,000,000 per accident for bodily injury or disease.
D. Errors and Omissions liability: $1,000,000 per occurrence. If written on a claims-made basis, insurance coverage must cover claims filed within 3 years after contract work completed.
III. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the insurer to reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officers, officials, employees and volunteers; or the Consultant to provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses; or to approve the deductible without a guarantee.
IV. REQUIRED Insurance Provisions
Proof of general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
A. The City, its officers, officials, employees, and volunteers are to be covered as ADDITIONAL INSURED with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment, furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance, or as a separate owner’s policy.
Attachment A
B. The workers’ compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. NOTE: You cannot be added as an additional insured on a workers’ compensation policy.
C. For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it.
D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City.
V. RATING - Acceptability of Insurers
Insurance is to be placed with admitted California insurers with a current A.M. Best’s rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating.
VI. Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City. If endorsements are on forms other than the City’s forms, those endorsements must provide coverage that is equivalent to or better than the forms requested by the City. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.
If you have questions regarding our insurance requirements contact:
Risk Manager
(707) 463-6287 or FAX (707) 463-6204
Revised: 11/20/08
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AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this day of , 2008 (“Effective Date”), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and _________________, a _____________ [sole proprietorship, corporation, partnership, limited partnership, limited liability company, etc.] organized and in good standing under the laws of the state of ______________, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to ________________________________. b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement.
c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services within ________________ from receipt of the Notice to Proceed.
Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $-------. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment B, Attachment B
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which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment B. Consultant shall complete the Scope of Work for the not-toexceed guaranteed maximum, even if actual time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and selfemployment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit.
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Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City’s local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager’s determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage – Completed Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage is to be endorsed to include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.
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3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement.
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3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend from ------ to ------------.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted.
All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
Consultant shall include all subcontractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City.
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“Indemnify,” as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses.
References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A".
All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services
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performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows:
CITY OF UKIAH --------------
DEPT. OF_____________ --------------
300 SEMINARY AVENUE --------------
UKIAH, CALIFORNIA 95482-5400
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY: __________________________ ____________________
Date
PRINT NAME: _________________
__________________
IRS IDN Number
CITY OF UKIAH
BY: ____________________
Date
CITY MANAGER
ATTEST
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____________________
CITY CLERK Date
REQUEST FOR PROPOSALS
EAST PERKINS STREET MULTIMODAL
TRANSPORTATION PLAN
City of Ukiah
June 9, 2026
CONTENTS
CONTENTS
COVER LETTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 PROJECT UNDERSTANDING AND APPROACH . . . . . . . . . . . . . 2 PROJECT TEAM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 EXPERIENCES AND REFERENCES . . . . . . . . . . . . . . . . . . . . . . . . 24 PROPOSED PROJECT SCHEDULE . . . . . . . . . . . . . . . . . . . . . . . . . 33 EXCEPTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Mead & Hunt | 180 Promenade Circle, Suite 240, Sacramento, CA 95834 | 916-971-3961 | meadhunt.com JUNE 9, 2026
Myles Fisette, Purchasing Manager
City of Ukiah
Subject: Request for Proposals, East Perkins Street Multimodal Transportation Plan Dear Mr. Fisette,
Mead & Hunt is pleased to submit this proposal in response to your Request For Proposals (RFP) for the East Perkins Street Multimodal Transportation Plan. As both transportation planners and residents of Northern California, we value the benefits of complete streets and share the City of Ukiah’s vision of promoting multimodal transportation by creating safe, accessible, and efficient transportation networks.
Mead & Hunt and our subconsultant, Convey, offer a dedicated and experienced local team, filled with national experts who bring decades of experience in transformative corridor plans and complete street redesigns to your project. We are committed to developing sustainable and equitable mobility solutions by encouraging people to travel by foot, bike, and transit through proven planning and engineering measures that reduce the need to drive.
We bring industry-leading experience in complete street corridor plans, including data collection and analysis, traffic safety, multimodal traffic analysis for road diets, pedestrian and bicycle accessibility, streetscapes, access management, and roundabout feasibility studies. We are pleased to partner with Convey, a local DBE firm specializing in public relations with extensive experience in proactive and inclusive public engagement. Our success reflects our years of experience, technical knowledge, long-standing relationships built with clients, familiarity with the community, and the drive to deliver products that exceed client expectations. Above all, your success is our success.
Past Performance on Similar Projects: We understand the strategic need to shift from auto-oriented transportation networks to pedestrian, bicycle, and transit-friendly designs that serve local neighborhoods in an equitable and economically supportive way. Over the past five years, the Mead & Hunt team has worked on numerous multimodal corridor projects with beneficial outcomes, including advancing social equity, increased economic development, enhancements to the public realm, improved public health, and reduced serious and fatal crashes. Our complete streets experience spans rural, suburban, and urban communities, providing us with the ability to assess complex design challenges, collaborate across design disciplines, facilitate community engagement and consensus, and propose transformational design solutions.
Depth of Resources: We offer a deep bench of seasoned transportation planning staff with expertise in traditional and advanced traffic analysis and multimodal planning tools, visualization capabilities, stakeholder and public outreach, and extensive experience working for local governments.
We look forward to your favorable consideration of our firm’s proposal and are eager to assist with the East Perkins Street Multimodal Transportation Plan. We acknowledge receipt of Addendum No. 1, dated June 1, 2026. This submission remains a firm offer for a minimum period of 60 days after submittal. If you have any questions, please contact me via email at [email protected].
Sincerely,
Mead & Hunt
Joakim Osthus, PE, LEED AP
Project Manager
707-284-8678
COVER LETTER
Paul Silberman, PE, PTOE
Vice President – Transportation Planning
443-741-3697
2 The intent of the East Perkins Street Multimodal Transportation Plan is to develop conceptual designs for multimodal improvements that will improve safety and
accessibility for all modes of travel in the corridor while supporting future economic development in the study
corridor. Specifically, we will seek to:
1. Evaluate existing traffic, parking, and multimodal
resources and access to the corridor with an
emphasis on the connections of East Perkins Street
to US-101
2. Identify strategies to accommodate active
transportation modes in the corridor
3. Improve multimodal traffic safety along the corridor
4. Develop data-driven analysis and improvement
recommendations that produce communitysupported conceptual design plans The East Perkins Street Multimodal Transportation Plan
will align with Caltrans goals and objectives as well
as previous transportation plans such as City of Ukiah
2040 General Plan Mobility Element, Land Use Map,
the Zoning Code and Urban Core Rehabilitation and
Transportation project, Mendocino Council of Governments' 2022 Regional & Active Transportation Plan, and the California Transportation Plan 2050.
The study will identify future capital investments in
new or expanded transit service, shared micromobility, roadway safety improvements, traffic operations improvements, parking facilities, and bicycle lanes/trail and path infrastructure, as well as deliver an implementation plan for the City. To accomplish this, Mead & Hunt will undertake the following:
• Inventory, document, and map the existing
transportation network (roads, traffic control,
transit, trails/trailheads, and parking)
• Obtain, collect, and synthesize transportation
system data, including crash data, traffic counts,
and existing traffic controls
• Determine causes of traffic crash experience
• Identify transit needs and introduction/expansion
of bus transit to serve the corridor
• Identify physical and technological improvements
to manage transportation and parking demand,
enhance mobility and safety for all modes of
travel, and increase access by green modes
PROJECT UNDERSTANDING AND APPROACH: PROJECT UNDERSTANDING
PROJECT UNDERSTANDING AND APPROACH
PROJECT UNDERSTANDING
As the City of Ukiah strives to continue improving the
safety, sustainability, and resiliency of its transportation network, it seeks to transform East Perkins Street into an inclusive multimodal corridor. The East Perkins Street Multimodal Transportation Plan should complement the previous changes made on State Street and planned changes for School Street. East Perkins Street
presents a unique challenge of being both an arterial
roadway— distributing traffic from US-101 to downtown Ukiah — and simultaneously providing access to essential and popular destinations including Adventist
Health Ukiah Valley Hospital, the Pear Tree Center,
Ukiah Library, and the Great Redwood Trail. East Perkins Street's challenges will be further complicated by planned developments such as the Mendocino County
Superior Courthouse and an expansion to the hospital.
East Perkins Street - Eastbound
Public support exists for a road diet and roundabouts;
however, further and more detailed outreach is needed
as alternatives are developed. Although the Ukiah
Bicycle and Pedestrian Master Plan proposes new bicycle facilities along Orchard Avenue, the intersection of East Perkins Street and Orchard Avenue is identified as a problem area for pedestrians and bicyclists.
Improving this intersection will create better conditions along East Perkins Street and provide better north-south connectivity along Orchard Avenue. A roundabout
at this intersection will present a good opportunity
for gateway signage as identified in the Ukiah 2040
General Plan.
3 stakeholder involvement plan, public meetings, and
other ongoing outreach efforts, and identify potential
public agency, institutional, and business stakeholders and resource agencies and contacts.
Project Management Plan: Mead & Hunt has established in-house management techniques and practices that are implemented on all projects to maintain control over budgets, schedules, and quality of deliverables.
The management process starts with the preparation
of the Project Management Plan (PMP). This document will be prepared and maintained by our Project Manager, Joakim Osthus, and contains essential
project information on budget, schedule, communication protocol, required project design standards, documentation standards, and procedures and other
critical items of the contract. It is a dynamic document that establishes the “code of conduct” for the contract.
The PMP sets forth the specific procedures and forms to be used in the management of the project.
Project Reporting: Mead & Hunt will submit monthly
progress reports/invoices with defined hours by task to keep the project on schedule and within the budget.
Cost Control: It is important when working with
multi-disciplined teams that discrete tasks are clearly defined and quantified (tied to a deliverable when
possible). Project hours and budgets will be monitored
using Mead & Hunt’s in-house project management
and accounting software. Monthly billings will be prepared and submitted to the City in an approved format accompanied by a Progress Report showing the value
of each task item and the estimated percent complete.
Schedule Control: Joakim will maintain a spreadsheet
schedule for the project. He will organize and provide
the staffing and technical resources required to meet
the schedule. Task progress is monitored using the
following procedures:
• Establishment of milestone dates
• Progress management to meet milestone dates
• Immediate action if there is a sign of delay
• Quickly identify problem areas and determine the
effect on the overall task time frame. Additional
resources or rescheduling may be necessary
• Promptly notify the City of any signs of schedule
delays, impacts, or proposed corrective action
• Illustratively map prioritized transportation
improvements including conceptual plans and
costs and implementation steps
This study will inventory and map existing transportation features including trail and railroad crossings; compile and collect traffic data; evaluate traffic operations
and safety; and identify and test alternative roadway,
intersection, and multimodal access strategies and
concepts. Alternatives will focus on developing a more
complete transportation system that enhances pedestrian, bicycle, and transit access in the study corridor.
With the input of stakeholder partners and local, state, and public transportation agencies, we will develop
strategies to enhance multimodal accessibility and
safety in the study corridor. Any physical roadway
improvements will need to be context-sensitive and
minimize right-of-way and community impacts. The
following sections describe our approach and methodologies to complete the scope of work.
Bicyclist along East Perkins Street
PROJECT APPROACH
TASK 1: PROJECT ADMINISTRATION
Initial Project Meeting: The Mead & Hunt team will
meet with City of Ukiah staff to conduct a kick-off
meeting to obtain and compile baseline data including
background studies, site development plans, GIS, and
traffic data; confirm scope and methodology; and
identify specific transportation concerns in the study
corridor. We will finalize the project scope, budget,
schedule, key milestones and deliverables, public and
PROJECT UNDERSTANDING AND APPROACH: PROJECT UNDERSTANDING
PROJECT APPROACH
4 activities (Memos, Minutes of Meetings, etc.), and
any issues needing resolution to keep the project on
schedule and within the budget. Progress meetings will
include status updates, work accomplished during the
prior two-week period, ongoing and upcoming tasks,
decisions to be made by Ukiah, coordination with
outside agencies/stakeholders, status of schedule and
budget, and an action item log.
TASK 2: OUTREACH PLANNING AND
COORDINATION
Project Outreach Plan: Convey will develop and
implement a comprehensive, equity-centered outreach strategy designed to build broad community awareness, encourage meaningful participation, and
establish a shared vision for East Perkins Street. Working closely with City staff, Caltrans, and local partners, the team will prepare a detailed Outreach Plan that
identifies outreach goals, key stakeholders, target audiences, engagement tactics, communication methods, schedule for outreach, and performance measurements. The plan will consider any public feedback or learnings from the Perkins Street improvements as part
of the Urban Core Rehabilitation Project.
The outreach approach will combine both digital and
in-person engagement tools to provide accessibility
for all community members. Engagement activities will
include a project website with public engagement
tools, online focus groups with tribal councils or other community groups, bilingual survey, and in-person
community workshops. To achieve equitable participation, the team will incorporate culturally sensitive outreach strategies and low-tech engagement tools
such as flyers, posters, paper surveys, and comment
cards for residents with limited internet access.
Task 1 Deliverables
ı Kick-off and bi-monthly progress meeting agendas
and meeting minutes
ı Final schedule and milestone deliverables dates
and list
ı Project Management Plan
ı Monthly Progress Status Reports with costs and
schedule updates
ı Project team and stakeholder contact list and roles
• Update the schedule throughout each task and
brief the City’s Project Manager
Quality Assurance/Quality Control (QA/QC):
Mead & Hunt has a robust QA/QC process to produce accurate and error-free plans, reports, graphics, and analysis. In accordance with the PMP, a complete
in-house quality assurance check of all deliverables,
including reports, graphics, calculations, and drawings, will be conducted prior to submittal to Ukiah. Designated professionals who have the required expertise will perform the quality checks. Joakim Osthus will assign a Quality Control Manager upon project initiation who is
not a member of the core project team to oversee that
all quality procedures are strictly followed.
Resources and Design Standards: Mead & Hunt
utilizes state-of-the-art computer equipment and software to perform traffic analysis, planning, engineering design, mapping, simulation, and visualization. We are
versed in numerous advanced traffic analysis software
tools including Synchro/SimTraffic, VISSIM, VISUM,
VISTRO, SIDRA, Highway Capacity Analysis (HCS),
TransCAD/Transmodeler. We utilize InRoads Civil
Design Software, MicroStation Concept Station, and
AutoCAD Civil 3D drafting design software.
Mead & Hunt utilizes the full Microsoft Office Suite for day-to-day business, including Microsoft Project for
developing, monitoring, and tracking schedules. The
team is proficient in Adobe Professional for file transfer, signing, and sealing plans electronically, as well as
graphic design software such as Illustrator, SketchUp,
Enscape, Lumion, and InDesign for public meetings,
renderings and visualizations, brochures, and website
development.
Recommendations will adhere to appropriate design
standards, including, but not limited to, AASHTO Policy on the Geometric Design of Highways, Design of Bicycle Facilities, and Roadside Design Guide; NACTO Urban Street, Urban Bikeway, and Transit Street Design Guidelines; PROWAG; and other relevant TRB/ NCHRP publications, as well as Caltrans and other
local design standards.
Project Communication: Our project management
approach will include recurring (e.g., bi-weekly or
monthly) project coordination meetings in person or
by phone, and monthly invoices and progress reports
including the status of the project to date, anticipated completion schedule of milestones, record of all PROJECT UNDERSTANDING AND APPROACH: PROJECT APPROACH
5 Special emphasis will be placed on engaging historically underserved and underrepresented populations, including tribal communities, low-income households,
Spanish-speaking residents, seniors, youth, transit users, pedestrians, bicyclists, and people with disabilities. All public-facing materials and events will be provided in
English and Spanish, including translation and interpretation services as needed.
The Outreach Plan will establish a clear framework
for coordination, communication, documentation, and
reporting throughout the project lifecycle to support
transparent decision-making and sustained public
involvement.
TASK 3: EXISTING CONDITIONS
Local and Regional Plan Review: Mead & Hunt
will conduct a desktop review to extract and summarize recommendations of applicable local and regional plans and policies as they may relate to the
East Perkins Corridor. These plans include the Ukiah
Pedestrian and Bicycle Master Plan, Mendocino
Council of Government’s Regional Transportation Plan,
Ukiah Comprehensive Plan Mobility Element, Land Use
Map, Zoning Code, and Urban Core Rehabilitation
and Transportation project, Local Road/Safety Action
Plan, Climate Action Plan, and the California Statewide Transportation Plan 2050.
Corridor Tour: Our key staff will attend a half-day
corridor field walk and orientation with City staff
(Public Works, Community Planning, Police), Caltrans,
Mendocino Transit, and other District 5 staff to become familiar with roadway conditions, railroad crossings,
multimodal infrastructure, land use, traffic control, curbside uses/parking, right-of-way, access management, and other features.
Field Inventory and Observations: To thoroughly
document existing conditions and obtain data
needed for developing a traffic model, Mead & Hunt
will perform a comprehensive field-review of the existing corridor.
Task 2 Deliverables
ı Draft and Final Public Engagement Plan
with activity dates, locations, materials, and
responsible party
We will perform field observations of traffic and
transit operations during the weekday peak hours and
off-peak hours to understand congested conditions;
residual queues/cycle and phase failures; turn lane
spillover and blockage; driver, pedestrian, and bicyclist compliance with traffic control devices, including
compliance with parking regulations; and interaction of vehicular/pedestrian traffic and vehicle/vehicle, vehicle/pedestrian, vehicle/bicycle, and bicycle/pedestrian conflicts. Roadway and intersection characteristics that will be documented include, but are not limited to:
Field Observations
Traffic operations during the weekday peak hours by a
Professional Engineer:
• Where congested conditions exist, queue build up
and recovery
• Signal cycle/phase failures, turn lane blockage/
spillover
• Traffic control device compliance (red light
running)
• Vehicle/pedestrian/bicycle conflicts at
intersections/access points
• Transit operations (dwell time, merging, bus stop
crowding)
Roadway and Intersection Characteristics
• Traffic controls (signals, stop signs)
• Roadway and pedestrian lighting
• Signal phasing and timing
• Lane configurations
• Lane widths
• Median widths
• Turn lane storage lengths
• Mid-block access points
• Turn restrictions
• Sight distance
• Posted speed limits
• Drainage structures
• Railroad crossings
PROJECT UNDERSTANDING AND APPROACH: PROJECT APPROACH
6 Non-Motorized Infrastructure
Pedestrian Infrastructure:
• Sidewalks, informal paths, including width and
obstructions
• Crosswalks and crosswalk controls (pedestrian
islands, signing, etc.)
• ADA ramps
• Signals (push buttons, countdown, and audible)
Bicycle Infrastructure:
• Shared-use paths/trails
Transit Stops:
• Shelters, benches, lighting, etc.
• Stop accessibility including landing area,
constrained right-of-way, and ADA
In addition to compiling the data described above,
Mead & Hunt will prepare an interactive ArcGIS
online StoryMap, which will document the existing
transportation system along the corridor. The interactive web application will allow City and Caltrans staff
online access to accumulated data, analysis, and
recommendations. Users will be able to select data
features, enabling a pop-up window to view attributes
for various transportation elements. The application will allow users to navigate around the study area, view
aerial and street–level imagery, and access photos
taken in the field. The application could be made
public-facing and interactive to allow feedback
regarding plan goals and recommendations.
Multimodal Traffic Data and Patterns Review:
Mead & Hunt will research, compile, and collect
recent vehicle, bicycle, and pedestrian counts and
volumes from various regional, Caltrans, County, and
municipal sources. Mead & Hunt will develop a data
collection plan for summer, weekend, and holiday
days and submit to Ukiah staff for approval. The data
collection plan will summarize the existing traffic data sources, data and locations, new data collection
needs, and proposed data collection events. It is anticipated the following types of data will be collected:
Traffic Count Data: We will collect multimodal peak
hour intersection traffic counts of vehicles, buses, trucks, and pedestrians.
Transit Operations Data: Existing transit service by
Mendocino Transit will be compiled including scheduled stops and route ridership.
Average Daily Traffic Counts: We will collect new
multiday vehicle volume, classification, and speed ADT
counts at up to two (2) locations to identify peak traffic hours, speed profiles, and vehicle class distribution.
Additionally, we will supplement traditional data with
big data sources such as Replica HQ to estimate existing driving, walking, biking, micromobility, and transit trip levels, as well as dive deeper into mobility patterns, including trip purposes, mode share, trip lengths, origins and destinations, and trip maker demographics
to assess the propensity for shifting trips to sustainable transportation modes.
Initial review of Replica mobility data for the East Perkins corridor shows that nearly 1/3 of completed trips are four miles or less, making them ideal opportunities for walking, biking, or transit, and 1/5 of trips are made by seniors or youth, emphasizing the need for safe walking and biking facilities
Land Use and Development: Mead & Hunt will
review City data on land use and development
forecasts to identify existing and proposed planned
PROJECT UNDERSTANDING AND APPROACH: PROJECT APPROACH
7 We will identify trends in probable cause or contributing factors and correlate to documented physical or operational deficiencies that may exist. We will
supplement the desktop analysis with a robust field
audit of high crash hot spots to identify any deficient traffic controls, substandard roadway geometry, high
conflict access points, sight distance limitations, and forensic evidence of crash experience (e.g., skid marks, damage to roadside features, clear zones). In addition to crash data, we will also correlate with Cruz511 traveler information alerts.
Crash data will be tabulated and summarized, and
graphics will be prepared to illustrate the spatial
distribution of crashes both overall and for significant crash types and roadway users (vehicles, pedestrians,
bicycles, transit).
We will prepare visualization and statistical analyses
including a dashboard and heat map to illustrate the
spatial distribution of crashes both overall and for significant crash types, attributes, and each roadway user.
CADD Roll Plans: Mead & Hunt will prepare CADD
base mapping for the study corridor, incorporating
GIS, right-of-way, and other files obtained from various City/County/State agencies. We will request readily
available GIS layers, including environmental information such as wetlands, flood zones, and streams; public utilities (water, sewer, storm drains); right-of-way/tax maps; sidewalks; bicycle routes; transit routes/stops;
and zoning/land use density. Additionally, private utility companies will be contacted to provide system map information for inclusion on the base plans. Base plans will illustrate existing curb lines, signage, pavement
markings (lane assignments and width), non-motorized
infrastructure (sidewalks, bike facilities, and bus stops), traffic control devices, building footprints, access
points (driveways), streams and other water elements
adjacent to the corridor, utilities, and right-of-way and parcel lines.
Existing right-of-way lines will be assembled using all available data, State parcel layers, tax maps, City
plats, and/or record drawings, and will be reviewed
to make reasonably accurate right-of-way decisions.
GIS Base Mapping: The base mapping will include
an online storyboard of corridor characteristics including study area roadways/traffic controls, typical sections, major generators, demographics and socioeconomic indicators, land use and zoning, multimodal developments, zoning, and community resources/
major generators such as libraries, grocery stores,
trails, and other features within the corridor study area.
Specifically, future development plans including the
Mendocino County Courthouse project (anticipated
completion in 2026) and the Ukiah Valley Adventist
Hospital expansion will be assessed for future traffic
impacts along the corridor.
Accessibility: Informed by the base mapping and
spatial analysis of existing land uses, and pedestrian, bicycle, and transit infrastructure such as sidewalks,
bike routes, and bus stops, we will evaluate the overall connectivity and circulation afforded by the existing
networks. Key existing pedestrian/bike generators
(e.g., bus stops, libraries, retail stores) and desire lines will be reviewed to help evaluate pedestrian and
bicycle safety and access issues as well as potential
demand for shared micromobility. Problem areas will
be mapped based on field observations and input
gathered through stakeholder interviews. Existing
conditions mapping will focus on assessing existing
walksheds and bicycle level of traffic stress to identify the extent and functionality of the existing active transportation network as well as gaps and barriers
that limit the accessibility and mobility of walking and biking trips. We will also evaluate the appropriateness of speed limits based on roadway functional classification and land use context.
Crash Data and Analysis: Our team will work with
City, County, Caltrans, and other sources to gather
granular crash data that is available for the most recent five years. We will upload the data into an ArcGIS
database that will become the foundation for analysis
and visualization of traffic safety data.
Crash Density vs. Excessive Speeds, State Route 60
by Mead & Hunt
PROJECT UNDERSTANDING AND APPROACH: PROJECT APPROACH
8 interactive mapping exercises, educational presentations, and corridor walking audits. Round 2 will present conceptual alternatives and preliminary recommendations through visual exhibits, walking tours, and prioritization activities designed to gather detailed feedback on tradeoffs and community preferences. Round 3 will
support public review of the Draft Plan and provide
opportunities for the community and key stakeholders
to comment on proposed recommendations before
finalization.
Walking, biking, and rolling tours will
include various stakeholder participants to
include important perspectives such as active
transportation advocates, youth, business
owners, parks and recreation, schools, and
transit users.
Community workshops will be held in person at
accessible locations, such as the Ukiah Valley Conference Center, with scheduling designed to accommodate a variety of availability. Event locations and agendas will be identified working with the City and
project team. The team will prepare bilingual promotional communications and workshop materials, provide Spanish interpretation at all public events, and coordinate outreach through trusted community
organizations and local partners by providing outreach
toolkits. To maximize participation, an online focus
group (hosted on a digital meeting platform such as
Zoom or Teams) may also be coordinated for tribal
councils or community groups to provide project
information and gather specific feedback.
Community engagement at a farmers market pop-up
hosted by Mead & Hunt
traffic volumes, crash data, pedestrian infrastructure
(sidewalks, crosswalks, ADA ramps, refuge islands,
lighting, pedestrian signals), bicycle infrastructure
(signed routes, trails), and transit routes, stops, and infrastructure (shelters, benches, lighting, etc.).
TASK 4: COMMUNITY ENGAGEMENT
Community Workshops: Our community engagement
approach is designed to create an inclusive, transparent, and interactive engagement process that meaningfully incorporates public input into the development of the East Perkins Street Multimodal Transportation Plan.
Building on the Outreach Plan developed in Task 2, the
engagement program will provide multiple opportunities for residents, businesses, stakeholders, and corridor users to inform project priorities, evaluate alternatives, and refine recommendations.
Working with Mead & Hunt, Convey will coordinate
and facilitate three rounds of community workshops
aligned with key project milestones. Round 1 will focus on identifying transportation challenges, community
priorities, and opportunities for improvement through
Task 3 Deliverables
ı Matrix of local and regional plan applicable
recommendations
ı Transportation base mapping including:
— Typical Sections
— Pedestrian and bicycle infrastructure
— Transit routes and stops
— Traffic controls
ı Crash heat mapping of past five years of crash
data by location, type and severity
ı Data collection plan
ı Existing Conditions and Needs Assessment Report
that includes:
— Traffic Volumes and Patterns
— Land use and demographic characteristics
— Crash hotspots, vehicular safety issues, ped/bike safety crash issues, crash pattern distribution
— Existing and planned transit operations
— Multimodal infrastructure/gaps and barriers
— Accessibility analysis
ı GIS mapping/databases/ArcGIS online project
storyboard
PROJECT UNDERSTANDING AND APPROACH: PROJECT APPROACH
9 the East Perkins Street corridor. Convey will develop bilingual promotional materials and a partner toolkit
to support equitable distribution. Online distribution
will be supported by City and community partners
such as Walk & Bike Mendocino and Ukiah Vecinos
en Acción, with targeted efforts to reach historically
marginalized populations and residents who may not
typically participate in transportation planning processes. For example, Convey has coordinated paid CBO stipend programs, conducted intercept
surveys onboard transit, and tabled throughout
the community to support transportation plans
for agencies like CCTA, TAM, and Alameda CTC.
A printable survey will be available for the City to
print and distribute as needed at locations such as
the Ukiah Library. Survey results will be analyzed and
compiled in a Summary Report that will be provided to
the project team to inform the Recommendations and
Draft Plan.
Project Website: Convey will support development of
a project webpage hosted on the City's website, including preparation of written content and graphics to support public engagement. Necessary components
such as storymaps can be hosted on Mead & Hunt's
website with direct links on the City's website. Content may include project descriptions, timelines, engagement opportunities, feedback submission forms, and project updates, provided to the City at each phase of
the project. All content will be provided in English and Spanish and will be ADA compliant.
TASK 5: CONCEPTUAL ALTERNATIVES
AND EVALUATION
Evaluating the existing conditions report and conducting stakeholder and public outreach will develop a solid baseline understanding of the key issues and concerns along East Perkins Street. This will guide a clear vision, purpose, and needs assessment for the corridor.
Task 4 Deliverables
ı Bilingual community engagement event materials,
including social media, agendas, mailers,
graphics, posters, and meeting notes
ı Community Corridor Survey
ı Stakeholder and Community Engagement Report
ı Project webpage/interactive mapping
Roll plan public comment meeting hosted by Mead & Hunt
All community meeting notes will be captured and
summarized into key themes and integrated into
Outreach Summary memos that will inform the project
team’s Recommendations and Draft Plan.
Community feedback summary by Mead & Hunt
INPERSON + ONLINE COMMENT SUMMARY
1 1
1 7
3 2
3 13 7
4 8
5 9
7 10
25 15
Remove Signals
Roundabouts
Side Streets Connecting
to 38th Ave
General
Safety
Utility Relocation
Property Owners
Losing Land
Add Signals
Widen and
Extend Sidewalks
Turn Lane Timing/
Expansion
Add Walking Paths
Bus
Accommodations
Add Crosswalks
Drainage
Add Art/ Flow of Traffic Amenities
Pedestrian
Safety
Bike Safety
Remove Signal
Roundabout
Access road
Property Owners losing land
Utility Relocation
Add Signal
121
Comments
Analyzed
BACKGROUND INFORMATION
OPEN HOUSE #1
Improving 38th Avenue between Youngfield Street and Kipling Street is a priority highlighted by residents through recent City engagement efforts including Let’s Talk Applewood and Let’s Talk Paramount Park. This project seeks to identify, understand, and reflect the community’s needs and desires for the corridor, including impacts to traffic operations and safety, pedestrian and bicycle infrastructure, access to schools and businesses, parking, and streetscape design. Community feedback and technical analysis will result in a corridor design that improves safety for all users on this stretch of 38th Avenue.
June 7, 2023 | 4:30 - 6:30 p.m.
Wheat Ridge Recreation Center
+ online activities available at whatsupwheatridge.com/38th Existing Conditions 13 Exhibit Boards
3 Interactive Public
Feedback Stations
60+ Local Residents in
Attendance
640+ What’s Up Wheat
Ridge Visitors
75 Online Survey
Respondents
WHAT DID WE HEAR?
Survey: Convey will develop a bilingual survey to
collect broad community input regarding travel along
PROJECT UNDERSTANDING AND APPROACH: PROJECT APPROACH
10 Multimodal Corridor Alternatives: In developing
alternatives, we will use a hierarchical approach. The
primary focus will be on enhancing walking, biking
and transit accessibility and safety. While physical
multimodal infrastructure to fill gaps and barriers in the corridor will be identified, supporting actions such as balancing land use with efficient trip-making, inter-parcel connectivity, cross-connectivity, and functionality of the crossing and parallel street network will also
be considered. Early action low-cost improvements
such as signal phasing/timing, signing, marking, and
access modifications will be identified for short-term
operational benefits while remaining consistent with
long-term strategies.
Mead & Hunt will develop a menu of multimodal
roadway improvements with the goal of designing a
Complete Street for the corridor. Alternative typical
sections will be proposed for each segment to accommodate pedestrian, bicycle, and transit modes where not provided or are discontinuous, or to enhance the
safety and comfort where existing accommodations
were found to be high stress. All proposed roadway
designs will be compliant with Caltrans Design Standards, AASHTO “A Policy on Geometric Design of Highways and Streets”, and the MUTCD. Alternatives
may include:
• Shared-use pedestrian/bicycle path
• On-road buffered/protected bike lanes
• Enhanced pedestrian crossings
• New or widened sidewalks
• Lane reductions (e.g., road diets), channelization
removal, reduced curb radii
• Intersection pedestrian infrastructure improvements
– crosswalks, curb ramps, signals, protected
design with bike walks and pedestrian islands
• Bus stop improvements
• Traffic calming (e.g., roundabouts, curb extensions,
chicanes, chokers, etc.)
• Upgraded traffic controls (signal phasing
modifications, new traffic signals, roundabouts)
• Access management strategies including driveway
consolidation or installation of a median to restrict
inbound and outbound left turns
• Future micromobility considerations
• Enhanced railroad crossing treatments
Project Goals Development: Developing clear project goals is necessary prior to defining a range of concept alternatives to evaluate. We will present the draft vision and purpose and needs assessment with the
stakeholders for feedback. The incorporation of public
input into the purpose and need statement will help the community set project decision-making parameters.
The Mead & Hunt team will work with the City to finalize the project’s goals for all mobility elements (vehicle, transit, bicycle, and pedestrian), then develop specific goals and objectives against which to measure concept alternatives. During this Visioning Phase, we will present existing conditions information to all stakeholders identified in the Public Involvement Plan. While the broader corridor vision may be expanded, multimodal
transportation options and improved safety along East
Perkins Street specific project goals may include:
• Providing reliable and viable transportation
alternatives for users of diverse ages, abilities, and
economic statuses
• Creating equitable transportation access and
mobility
• Supporting economic and transit-oriented
development
• Providing safety and comfort for pedestrians
and bicyclists
• Reducing vehicle speeds, crash frequency, and
greenhouse gas emissions
• Strengthening connections to the adjacent
neighborhoods
• Enhancing community identity through
placemaking
Alternatives development process
PROJECT UNDERSTANDING AND APPROACH: PROJECT APPROACH
11 erations, and transit priority improvements. The precedent images will be accompanied by a select number of plan view, profile, and aerial rendered illustrations.
Mead & Hunt will develop a presentation of precedent images of multimodal corridors around the region and beyond showing innovative roadway configurations, bicycle and pedestrian improvements, traffic opPROJECT UNDERSTANDING AND APPROACH: PROJECT APPROACH Rendering of East Perkins Road Diet - looking east
Inscribed Diameter
Median Roll Curb
Median
Lane Width
Fastest Path
=88 ft
=10 ft
=20 ft
=18 ft
=25 MPH
E PERKINS ST
S ORCHARD ST
N ORCHARD ST
OFF RAMP
ON RAMP
Conceptual retrofit of a single lane roundabout gateway at E. Perkins/S. Orchard Street
12 model as additional resources for the development
of growth rates and future traffic volumes in the study area. The GUAMM model could be used to evaluate
the impacts of future land use changes, intersection
improvements, and traffic calming strategies including
roundabouts at the system level. The modeling will
also support estimates of GHG and VMT reductions for each alternative.
Mead & Hunt will evaluate any changes in roadway
geometry or capacity by performing a traffic operations analysis of existing vs. future traffic operations using Synchro, which will report out existing and
proposed intersection level of service and delay. We
will incorporate the Highway Safety Manual predictive safety analysis (e.g., crash reduction factors) to estimate safety benefits of roadway design changes
and traffic control changes.
Bicycle facilities will be evaluated using Bicycle Level of Traffic Stress. The Bicycle Level of Traffic Stress is an evaluation of bicyclist's perceived safety and comfort
with respect to motor vehicle traffic while traveling in a roadway corridor. The evaluation considers factors
such as number of lanes, roadway width, bike lane
widths and striping combinations, traffic volume (i.e.
ADT, heavy vehicle percentages), pavement surface
condition, motor vehicle speed and type, and on-street
parking.
Walking facilities will be evaluated by the quality of the sidewalk to accommodate people using a wheelchair
or stroller (ADA), and intersection pedestrian infrastructure (curb ramps, crosswalks, pedestrian signals) Transit facilities will be evaluated for accessibility by using a walk shed analysis to identify barriers to accessing transit, as well as need for additional stop/station amenities based on ridership level.
Task 5 Deliverables
ı Project vision and goals
ı Alternative typical sections/plan views
ı Multimodal alternatives screening and
prioritization tool output
ı Technical alternatives feasibility memo
ı Alternatives comparison matrix
Alternatives Criteria, Scoring, and Screening: The
alternatives screening will select specific criteria and assess and filter alternatives for project-specific mobility performance metrics for all retained alternatives. We will utilize our multimodal measures of effectiveness
tool to screen and select a preferred alternative based on a customized set of criteria that align with the project vision and goals. Potential scoring and screening criteria may include pedestrian comfort/ADA compliance, bicycle and pedestrian level of traffic stress, crash reduction potential, traffic calming and speed
management, transit accessibility, vehicle operations
and capacity, and timeline for implementation.
Feasibility analysis will include magnitude of cost, rightof-way needs, utility/environmental impacts, permitting needs, constructability, and public preference. Direct
correlation of alternative design elements, prioritization, and recommendations to community engagement
feedback will be documented. Consideration will be
given to potential infill and housing development.
Short-term alternatives such as new traffic signals, signing/marking, or other quick-build options that address urgent safety needs will be prioritized and separated
from long-term alternatives. Short-term alternatives will be defined as those that can be implemented within
a one-to-three-year time frame, whereas mid and
long-term alternatives could be implemented within
three-to-five years and longer than five years, respectively. Transitions between short-term improvements into long-term improvements will also be addressed.
Traffic Capacity and Safety Analysis:
Mead & Hunt will utilize the Greater Ukiah Area Traffic Simulation Model (GUAMM) and Mendocino Council of Governments (MCOG) regional travel demand Mead & Hunt will utilize our customized multimodal priority tool to evaluate a package of mobility improvements which includes factors for pedestrian and bicycle level of stress as well as transit user amenities and transit priority
PROJECT UNDERSTANDING AND APPROACH: PROJECT APPROACH
13 TASK 6: DRAFT AND FINAL PLAN
Concept Development/Preliminary Engineering:
Once consensus is reached on short and long-term
package of roadway, transit, pedestrian, and bicycle
priority improvements, Mead & Hunt will proceed to
develop concept design plans for the corridor. It is
proposed that at this stage of project development, the concept designs will be prepared using 1” = 50’ scale
aerial photography imagery with GIS topography and
other features. The concept will show all elements of
the corridor, to include:
• Existing conditions depicting current infrastructure
topography
• Existing and proposed cross sections
• Proposed alignments for roadways, medians, and
sidewalk, bicycle lane, shared-use paths
• New traffic controls
• Access management changes
• Proposed areas of right-of-way impacts
• Bus lanes/bus stops
• Green buffer
• Pedestrian crossings
Short-term recommendations (e.g. signing, marking,
traffic control changes) will be advanced to a preliminary engineering level of approximately 30% design.
Construction Cost Estimates: Mead & Hunt will develop an engineer’s opinion of probable construction costs for the preferred corridor plan. The estimate will be based on current prevailing unit costs from recent
local bid tabs from Caltrans and other local information. The costs will typically include:
• Fee to develop the design through construction
documents
• Construction management during construction
• Costs associated with demo and construction of
proposed improvements
• Right-of-way takes and construction easements.
• Utility relocations
• Cost escalation for future construction, if necessary • Contingency
Construction cost estimates will be prepared for the
overall concept as well as individually for all new
infrastructure elements such as shared-use paths, under-passes, new structures, etc.
Final Report/Corridor Plan: The final report will present a Corridor Plan that will identify proposed:
• Pedestrian infrastructure
• Bicycle infrastructure
• Transit infrastructure
• Traffic control upgrades
• Roadway modifications
• Right-of-way needs
Mead & Hunt will prepare a concise technical report
that will summarize the existing conditions, findings,
data collection and analysis, community input, corridor vision and goals, alternatives identification and analysis, concept development and safety/multimodal
recommendations. The report will document all methodologies and assumptions utilized in developing the proposed recommendations and concept designs.
The Draft Report will include all technical analysis,
findings, graphics, tables, charts, drawings, and
calculations. Supporting GIS files, CADD plans and
typical sections, cost estimates, traffic data, etc., will be compiled into a standalone technical appendix.
Mead & Hunt will address comments on the draft
report and incorporate all changes into a final report
and plan set for the project. All reports will be delivered in electronic PDF format and original Microsoft Office format, along with hard copies of all reports
and plans, as requested. Mead & Hunt will also deliver all GIS and CADD files of all designs and drawings, as well as all reference files, as requested.
Funding: Funding sources/responsibilities for projects can often be an obstacle to implementation. We will work with the County to identify potential funding sources beyond local CIP funds, including state and
federal grants, private development agreements, fees,
taxes, and special districts. Mead & Hunt has a proven
approach to identify grant programs that fit a project’s funding needs, and then analyze, assemble, and submit a competitive grant application package. We have experience with traditional federal and state transportation grant programs, such as those offered by the Federal Highway Administration (FHWA), as well as
nontraditional transportation grant programs, such as
the Sustainable Communities Act and those offered by
the US Environmental Protection Agency (EPA) and the
US Department of Housing and Urban Development
PROJECT UNDERSTANDING AND APPROACH: PROJECT APPROACH
14 PROJECT UNDERSTANDING AND APPROACH: PROJECT APPROACH (HUD), as well as California-specific programs such as
the Sustainable Transportation Planning grant program.
Mead & Hunt has prepared dozens of award-winning
grant applications for funding through FHWA, State
Departments of Transportation (DOT), and Metropolitan Planning Organizations (MPO). We have successfully assisted clients including the Highway Safety Improvement Program (HSIP); Congestion Mitigation
and Air Quality Improvement Program (CMAQ); Safe
Streets for All (SS4A); RAISE/BUILD; Transportation Alternatives Program (TAP); Recreational Trails; Rural Opportunities to Use Transportation for Economic Success (ROUTES); Safe Routes to School (SRTS); Advanced
Transportation Technologies and Innovative Mobility
Deployment program (ATTAIN); Active Transportation;
Promoting Resilient Operations for Transformative,
Efficient, and Cost-saving Transportation (PROTECT);
Strengthening Mobility and Revolutionizing Transportation (SMART); and Rural Surface. In addition, we have developed programs for other funding sources such as
development Impact Fees, bonds, and development
districts.
Our project team has a proven approach to identifying
grant programs that fit a project’s funding needs and
then analyzing, assembling, and submitting a competitive grant application package. We have been successful in helping our clients to win and/or manage over $75 million in grants from FHWA's Transportation Alternatives Program (which is giving increasing emphasis to projects in rural areas).
Prioritization: We will develop a three-tiered ranking
system for near-term, mid-term, and long-term improvements. Near-term improvements are those that require little to no planning or design and where no right-ofway, environmental, or utility impacts are anticipated.
Mid-term projects require some element of planning/
analysis and/or design. Mid-term projects may also
include developer proffers. Long-term projects are
those that will require planning and design and where
right-of-way easements may be required.
Implementation Roadmap: Mead & Hunt will also
evaluate the implementation of improvements from a
programming perspective. Based on feedback from
the City and Caltrans, and drawing on lessons learned
from other corridor plans, Mead & Hunt will develop
a roadmap on implementing each preferred strategy,
including responsible jurisdictions, activities, tasks, schedules, permitting and authorization, construction
impacts, funding opportunities, and costs..
Task 6 Deliverables
ı Corridor Plan Report
ı CADD plans for corridor concepts and preliminary
design
ı Cost estimates
ı Prioritization, implementation, and funding matrix
of recommended short-, mid-, and long-term
recommendations
TASK 7: PLAN ADOPTION
At the end of this project, the City of Ukiah will have a viable, action-oriented plan and concept designs
for sustained mobility and improvements to shape and
manage the future East Perkins Street corridor.
Mead & Hunt will work closely with City staff to
prepare the final staff report, presentation, and final corridor Plan for adoption by the City Council.
The adopted plan will include an executive summary
that will be graphically oriented with infographics and images summarizing the plan for the public. The final
document will be provided in PDF to the City and will
include an electronic version that is web and mobile
device compatible.
Task 7 Deliverables
ı Draft and final print of digitally ADA-compliant
Multimodal Transportation Plan and all technical
appendices, analysis, GIS, and CADD files
ı Credits to Caltrans, FHWA, and FTA
ı Executive Summary
ı Presentation, staff report content, and meeting
agendas and minutes to City Council and
Complete Streets Ad Hoc committee
15 We are committed to helping communities meet their
mobility challenges. Our work demonstrates a passion for developing innovative complete streets that prioritize pedestrian, bicycle, and transit users. We are motivated to create a built environment based on our
belief that great communities provide:
• Accessibility for all people and modes of travel
• Roadway safety and inviting public realms
• Integration of innovative complete street designs
Convey delivers thoughtful, creative,
high-quality public outreach, stakeholder
engagement, and communication to the transportation
industry. They develop effective communication strategies to increase awareness, change behavior, and build support for programs and initiatives that advance the public good. Convey works extensively with local,
regional, and national transportation agencies in all
areas of transportation, including transit, rail, highway, autonomous vehicles, bicycle/pedestrian connections,
planning, and TDM. They are equipped to support cities in developing Multimodal Transportation Plans that are community-driven, equity-informed, and built for
long-term impact. Convey, a California S-corporation,
is a 21-person team and holds the SBE certification.
Their location and decades of experience in the area
make Convey especially connected to and well-versed
in local and regional transportation issues. Convey understands that a successful Multimodal Transportation Plan requires more than technical analysis. A successful plan demands genuine community engagement, clear
communication, and a shared vision for how people
want to move through their city.
PROJECT TEAM: TEAM ORGANIZATION
PROJECT TEAM
TEAM ORGANIZATION
PROJECT MANAGER
Mead & Hunt, Inc. is an employee-owned
firm with 1,400 employees in 45 states.
We proudly serve the Golden State with 73 employees working out of offices in Santa Rosa, Sacramento, Ontario, and San Diego. Our proposed team is skilled
in performing work for public sector clients, bringing
an abundance of relevant experience and lessons
learned, thereby creating a team attuned to the unique
needs and requirements of the City of Ukiah.
Mead & Hunt is a trusted partner and community
advocate with over 125 years of experience specializing in multimodal transportation and regional planning.
Our approach is rooted in partnership, local investment, and deep understanding of community needs.
We leverage data-driven analysis, cutting-edge
technologies, and innovative engagement strategies to
deliver context-sensitive complete streets and community transportation plans that improve safety and accessibility. More than a consultant, we are your neighbor, problem solver, and advocate, committed to building
community, fostering opportunity, and creating mobility solutions that are safe, accessible, and equitable.
Mead & Hunt recognizes the demands and challenges faced by local jurisdictions with limited resources to manage, preserve, and expand their transportation
networks.
CONCEPT DESIGN/
FEASIBILITY ANALYSIS
Paul Silberman, PE, PTOE
MULTIMODAL FACILITIES
Molly North, RSP1
TRAFFIC OPERATIONS/SAFETY
Chuck Huffine, PE, PTOE, AICP, RSP1
Paul Gilliam, PE, PTOE
URBAN DESIGN
Savannah Terrell
STAKEHOLDER/
PUBLIC ENGAGEMENT
Sarah Benner (Convey)
Nicole Hilaire, PhD (Convey)
Joakim Osthus, PE, LEED AP-ND
We strive to elevate communities through
context-sensitive and connected multimodal
transportation systems that promote affordable
and sustainable car-free and car-lite
lifestyles.
16 Joakim has more than 20 years of experience in a wide variety of transportation improvement projects, including complete streets, separated/on-road bike lanes, sidewalks/ADA, roundabout feasibility studies, streetscape planning and design, traffic operations and safety analyses, and cost estimates. He is skilled in the preparation of plans, specifications, and bidding documents, as well as leading projects with multiple funding sources and accommodating fast track design schedules.
Joakim is a flexible project manager with an eye for detail, organization, and communication. He has a passion for sustainable transportation and is seasoned in facilitating consensus among broad stakeholder groups and presenting technical concepts in simple terms.
PROJECT EXPERIENCE
Airport Entrance Road Roundabout Feasibility Study and Complete Street Improvements, County of Sonoma, Santa Rosa, CA
Joakim oversaw design of the signing and marking plan for Airport Boulevard leading into the Sonoma County Airport. The plan included new pavement markings for on-road marked bike lanes and installation of roadway safety features to reduce vehicle speeds, improve wayfinding, increase on-street parking, and improve pedestrian safety. Joakim prepared construction documents.
Bicycle and Pedestrian Master Plan Update, City of Novato, CA Joakim assisted the City of Novato with the update of their bicycle and pedestrian master plan update. The update included a customized method for capital improvement project prioritization.
Purisima Creek Preserve Multimodal Access Study, MidPeninsula Regional Open Space District (Midpen), San Mateo County, CA
Joakim evaluated multimodal access improvements and developed TDM strategies.
Efforts included traffic and parking data collection and analysis, visitor surveys, development of wayfinding signage/traveler information needs, evaluation of new shuttle service, bicycle and pedestrian access improvements, safety evaluation of traffic demand measures, assistance with stakeholder communication and outreach, and parking lot physical and operational improvements.
Mini-Roundabout Design, City of Pueblo, CO
Joakim led the design of a mini-roundabout at a residential neighborhood intersection with a history of crashes, located adjacent to an elementary school. Design included several pedestrian safety improvements and drainage and lighting improvements. This design was one of the first implementations of a mini-roundabout in a fully-developed residential neighborhood for the City of Pueblo. Extensive outreach to both the public and other City departments, such as first responders, law enforcement, and transit agencies, took place to generate consensus around the final design.
PROJECT MANAGER
Joakim Osthus, PE, LEED AP-ND
Areas of Expertise
Parking operations,
parking management,
transportation
demand management,
stakeholder outreach,
active transportation
Education
BS, Civil Engineering,
2002
Registration
Licensed Professional
Engineer - California
(#71752)
LEED AP-ND
KEY STAFF RESUMES
PROJECT TEAM: KEY STAFF RESUMES
WHY JOAKIM?
Joakim has a passion for sustainable
transportation and is
seasoned in facilitating consensus among
broad stakeholder
groups.
17 Paul has 30 years of experience in safe, accessible, human-scaled multimodal corridor planning and feasibility studies. His skills include traffic engineering and transportation planning for complete streets, bicycle and pedestrian network planning, roundabout feasibility studies, traffic data collection, traffic operations and safety analysis, transit planning and operations, preliminary engineering design and stakeholder/public/ elected official outreach. Paul consistently delivers innovative solutions for transforming vehicle-oriented corridors into multimodal complete streets. He has managed over a dozen corridor plans and presented findings to business groups, active transportation advocates, and elected officials.
PROJECT EXPERIENCE
Snowy Range Road I-80 to WYO 230 Traffic Planning Study, Laramie, WY Paul is overseeing this corridor study, including traffic data collection, traffic operations and safety analysis, traffic forecasting, multimodal accessibility, alternatives identification, development of conceptual typical cross-sections, intersection/interchange redesign and access management options, and costs. He also presented findings to stakeholders, the public, and elected officials.
Salt Creek Highway Corridor Study and Access Plan, Casper Area MPO/Town of Bar Nunn, WY
Paul was Senior Engineer for a corridor study, including traffic data collection, traffic analysis, traffic forecasting, multimodal accessibility, and development of conceptual typical cross-sections and costs. Paul presented findings to stakeholders, the public, and elected officials.
West Jackson Neighborhood Transportation Plan, Town of Jackson Hole/ Teton County, WY
Paul was responsible for traffic data collection, traffic safety and operations analysis, and traffic forecasting, as well as identifying recommendations and projects for enhancing multimodal mobility and accessibility. He developed safety and multimodal conceptual typical cross-sections and costs for priority locations, and conducted stakeholder and public outreach.
US 50/Highway 135 Multimodal Corridor Study, CDOT, Gunnison County, CO Paul led this comprehensive 12-mile corridor analysis including traffic data collection, traffic forecasting, traffic operations and safety analysis, alternatives identification, concept development, and public outreach. The study addressed complete streets and innovative traffic controls including road diets, sidewalks, bike lanes, and roundabouts.
US 6 Gateway I-70 to Tenderfoot Road Corridor Study, Town of Dillon, CO Paul is responsible for traffic data collection, traffic analysis, multimodal accessibility, and conceptual design including roundabouts, trails, sidewalks, and shared-use paths to enhance connections between Dillon Valley and the Town Center/Lakefront.
Upper Valley/Entrance to Aspen Multimodal Corridor and TDM Study, Pitkin County, CO
Paul was responsible for traffic data collection/evaluation of seasonal traffic demand; traffic operations and safety analysis; development of bicycle, pedestrian, and transit priority alternatives; TDM options including carpool, micromobility, congestion pricing, and preferential parking; alternatives screening; and stakeholder and public outreach.
SENIOR TRANSPORTATION ENGINEER/PLANNER
Paul Silberman, PE, PTOE
Areas of Expertise
Multimodal
transportation
planning, transit
service planning,
capital programming,
stakeholder outreach
Education
MS, Civil Engineering,
2000
BS, Civil Engineering,
1996
Registration
Licensed Professional
Engineer - Colorado
(#0057017),
Maryland (#26562),
North Carolina
(#50101), Virginia
(#402039118)
Certified Professional
Traffic Operations
Engineer (PTOE)
#1287
PROJECT TEAM: KEY STAFF RESUMES
18 Chuck has over 37 years of experience in the transportation industry and has extensive experience performing and managing all aspects of traffic engineering and transportation planning including traffic operations and traffic safety studies. He conducts and manages data collection, site investigation, capacity analysis, traffic forecasts, safety analysis, environmental impact assessments, public involvement initiatives, and cost estimates, as well as obtains funding for clients. Chuck currently serves as Chair of the Traffic Engineering Council for the Institute of Transportation Engineers.
PROJECT EXPERIENCE
Washoe, Truckee Meadows Master Facility Plan, Regional Tahoe Council, Sparks, NV
Chuck was responsible for the completion of transportation elements, including inventory and evaluation of the existing regional transportation infrastructure (road, transit and pedestrian), travel forecasting using the RTC model, needs assessment, alternative development and evaluation, generating recommendations for transportation infrastructure and policies (capital improvement plan) for the transportation system to the year 2040, and interagency coordination.
West Jackson Neighborhood Multimodal and Safety Study, Town of Jackson Hole/Teton County, WY
Chuck was responsible for traffic data collection, traffic safety and operations analysis, and traffic forecasting; enhancing multimodal mobility and accessibility; developing safety and multimodal conceptual typical cross-sections and costs; and outreach. The project included trail, transit, and roadway access to Grand Teton National Park.
Snowy Range Road I-80 to WYO 230 Traffic Planning Study, Laramie, WY Chuck was Senior Traffic Engineer for a corridor study, including traffic data collection, traffic operations and safety analysis, traffic forecasting, multimodal accessibility, alternatives identification, development of conceptual typical cross-sections, intersection/ interchange redesign and access management options, and costs. He also presented findings to stakeholders, the public, and elected officials.
Salt Creek Highway Corridor Study and Access Plan, Casper Area MPO/Town of Bar Nunn, WY
Chuck led this corridor study including traffic data collection, traffic analysis, traffic forecasting, and multimodal accessibility, as well as development of conceptual typical cross-sections and costs. He presented findings to stakeholders, the public, and elected officials.
US 50/Highway 135 Multimodal Corridor Study, Gunnison County, CO Chuck worked as an engineer on this comprehensive 12-mile corridor analysis including traffic data collection, traffic forecasting, traffic operations and safety analysis, alternatives identification, concept development, and public outreach. The study addressed complete streets and innovative traffic controls including road diets, sidewalks, bike lanes, and roundabouts.
US 6 Gateway I-70 to Tenderfoot Road Corridor Study, Town of Dillon, CO Chuck was responsible for traffic data collection, traffic analysis, multimodal accessibility, and conceptual design including roundabouts, trails, sidewalks, and shared-use paths to enhance connections between Dillon Valley and the Town Center/Lakefront.
SENIOR TRAFFIC ENGINEER
Chuck Huffine, PE, PTOE, AICP, RSP1
Areas of Expertise
Traffic operations
and safety analysis,
traffic engineering
design, transportation
planning, signal timing,
safety assessment, and
public engagement
Education
MBA, Marketing,
1991
BS, Civil and
Environmental
Engineering, 1986
Registration
Licensed Professional
Engineer - Colorado
(#30680), Florida
(#66327), New
Mexico (#18214),
New York (#069030),
Tennessee (#134664),
Wyoming (#11281)
Certified Professional
Traffic Operations
Engineer #2381
American Institute
of Certified Planners
(AICP)
Road Safety
Professional 1 (RSP1)
PROJECT TEAM: KEY STAFF RESUMES
19 Paul has over 35 years of experience performing and managing traffic engineering and transportation planning projects in over a dozen states for a variety of public and private sector clients. He is an expert in travel forecasting, particularly the interaction between traffic simulation and travel demand modeling. Paul is experienced in regional and comprehensive planning modeling analysis, project planning studies, feasibility studies, Big Data analysis, and transit modeling and forecasting. He has extensive experience in intersection safety studies, corridor studies, traffic microsimulation modeling, and traffic impact studies.
PROJECT EXPERIENCE
Multimodal Corridor Safety Studies, City of Madison, WI Paul was responsible for traffic safety analysis and multimodal mobility improvements for South Whitney Way, North Fair Oaks Avenue, and Winnebago Street. He conducted a corridor safety audit including crash mapping, observations, near-miss data analytics, and traffic operations. Paul developed multimodal improvement alternatives including enhanced pedestrian crossings, road diet/bike lanes, and roundabout control, as well as led demonstration projects, public outreach, and before and after safety metrics evaluations.
North Main Street Study, Columbia, SC
Paul completed traffic analysis in support of streetscape design for the North Main Street corridor in Columbia, South Carolina. He used regional modeling to develop forecasts for the study corridor and completed traffic analysis using Synchro/SimTraffic. Paul's recommendations included far side bus stop locations to improve traffic flow along the corridor.
Main Street Road Diet Study, City of Dothan, AL
Paul completed a multimodal traffic study for the City of Dothan. The corridor encompassed the Main Street commercial areas in the downtown area and neighborhoods adjacent to downtown. He evaluated existing conditions including conducting field inventories during peak hours, collecting peak hour traffic counts, and completing existing conditions traffic analysis using Synchro. Paul developed future year forecasts for the study corridor using the regional travel demand model and National Cooperative Highway Research Program post processing procedures; conducted a multimodal alternatives analysis; and developed recommendations for a road diet on Main Street, traffic signalization improvements, striping and signing improvements, and trail improvements including utilizing the right-of-way on an existing bridge for a future multi-purpose trail on Main Street.
SENIOR TRAFFIC ENGINEER
Paul Gilliam, PE, PTOE
Areas of Expertise
Multimodal
transportation
planning, transit
service planning,
capital programming,
stakeholder outreach
Education
Master of Engineering,
Transportation, 2007
BS, Civil Engineering,
1999
Registration
Licensed Professional
Engineer - Florida
(#78772), Georgia
(#32896), Alabama
(#38749)
Certified Professional
Traffic Operations
Engineer #2085
PROJECT TEAM: KEY STAFF RESUMES
20 Molly is a seasoned transportation leader with more than 17 years of experience delivering community‑wide, multimodal safety plans focused on safe, equitable connections for people walking, biking, driving, and using transit.
Molly is known for turning complex, and often contentious, topics into clear, decision‑ready choices for councils and community members. She excels at coordinating multidisciplinary teams and translating data and community input into implementable, phased recommendations that stay on scope, schedule, and budget.
PROJECT EXPERIENCE
CO 82 Upper Valley Multimodal Corridor Study, Pitkin County, CO Molly was tasked to evaluate corridor pedestrian and bicycle access improvements to stops/stations. Her work efforts include field inventory, concept development, feasibility analysis, cost estimates, and stakeholder outreach.
West 38th Avenue Multimodal Corridor Study, City of Wheat Ridge, CO Molly is responsible for documenting existing conditions and developing concepts for enhanced multimodal accessibility including bus stop upgrades, shared-use paths, separated bicycle lanes, and safer pedestrian crossings. Molly is leading extensive stakeholder/public outreach coordination including City Rec and Parks, Jefferson County Schools, RTD, and active transportation advocates. 70th Avenue Multimodal Improvements, Adams County, CO
Molly was responsible for multimodal transportation planning including traffic data collection, traffic safety audit, concept development, pedestrian and bicycle safety and accessibility, and stakeholder/public outreach.
64th Avenue Complete Street Corridor Plan, City of Commerce, CO Molly was tasked to evaluate corridor traffic operations and safety and identify pedestrian and bicycle access improvements to parks, schools, and commercial development. Her work efforts include traffic data collection, field inventories, concept development, feasibility analysis, cost estimates, and stakeholder outreach.
Downtown Multimodal Access and Safety Study, City of Gunnison, CO Molly is responsible for documenting existing conditions and developing concepts for enhanced traffic safety, traffic calming/road diets, and multimodal accessibility including development of an interactive safety hot spot webpage. Molly is conducting extensive stakeholder/public outreach coordination including Council, Safety Task Force, CDOT, Gunnison County, and RTA.
Safe Streets for All Action Plan, Town of Lyons, CO
Molly is responsible for documenting existing conditions, evaluating crash data, and developing strategies for enhancing traffic safety. Strategies include engineering retrofits such as traffic calming/road diets, enforcement, education, and emergency response. Molly is conducting extensive stakeholder/public outreach coordination including Council, Safety Task Force, CDOT, EMS, and Schools.
MULTIMODAL TRANSPORTATION ENGINEER
Molly North, RSP1
Areas of Expertise
Multimodal
transportation
planning, strategic
planning, pedestrian
and bicycle facility
design, transportation
planning, traffic
operations analysis,
stakeholder/public
outreach
Education
MEng, Transportation
Systems Focus, 2019
BA, Biological Aspects
of Conservation, 2007
Registration
Roadway Safety
Professional 1
PROJECT TEAM: KEY STAFF RESUMES
21 Savannah is an urban designer with experience in strategic and comprehensive plans, as well as corridor and neighborhood plans. She approaches projects with innovation and a passion and expertise for visualization, placemaking, community engagement, and visioning. Savannah documents existing land use, growth patterns, transportation, and housing to develop participatory planning mapping and infographics. She is proficient in Illustrator, InDesign, Photoshop, GIS, ArcGIS Pro, AGOL, ArcUrban, City Engine, SketchUp, and Microsoft Office Suite.
PROJECT EXPERIENCE
Purisima Creek Multimodal Access Study, Midpen, Purisima Creek, CA Savannah conducted background research about annual visitation to national parks across the country; created infographics and static maps to display parking utilization data; designed and implemented a MS Forms public survey for shuttle planning; and monitored and reported out on survey results.
US 50/Highway 135 Multimodal Corridor Study, Gunnison County, CO Mead & Hunt was responsible for performing a comprehensive corridor safety study to address traffic safety, access, and multimodal needs. The study addressed complete streets and innovative traffic controls including road diets, sidewalks, bike lanes, and roundabouts. Savannah was responsible for illustrations of existing conditions and developing concepts for enhanced traffic safety, traffic calming/road diets and multimodal accessibility including development of an interactive safety hot spot webpage.
She supported extensive stakeholder/public outreach coordination including Council, Safety Task Force, CDOT, Gunnison County, and RTA.
Strategic Transit Development Plan, City of Laramie, WY Savannah gathered and synthesized public engagement data collected throughout the project, including maps, comments, and open house feedback, to develop the Laramie Public Engagement Summary. She created supporting graphics to communicate key themes and led development of the project ESRI StoryMap, integrating text, graphics, maps, and interactive tools for public feedback. Savannah also oversaw the creation of an interactive online map and produced promotional materials, surveys, and engagement boards for use at open houses and pop-up events.
URBAN DESIGNER
Savannah Terrell
Areas of Expertise
Urban design,
streetscape design,
public outreach
and community
engagement,
3D modeling,
visualizations
Education
MS, Urban Design,
2025
BS, Environmental
Design, Emphasis in
Sustainable Planning &
Urban Design, 2021
PROJECT TEAM: KEY STAFF RESUMES
22 Sarah is a results-driven project manager with a background in marketing and strategic partnerships who brings over 20 years of experience working with leading brands and government agencies. During her tenure at Convey, she has lent her expertise to a wide variety of transportation projects for local and regional agencies within and beyond the San Francisco Bay Area. Prior to joining Convey, Sarah worked at Lyft as a Senior Manager in the Bikes and Scooters division, where she supported national bikeshare initiatives to make cities more sustainable and accessible.
PROJECT EXPERIENCE
Downtown & Central Redwood City Plan, Economic Analysis, Environmental Impact Report, and Community Engagement, Redwood City, CA As Project Manager, Sarah serves as the primary client contact, ensures smooth collaboration with the prime contractor, manages review cycles, and upholds product quality to ensure on-time, on-budget delivery. The City of Redwood City is updating the long-range vision for Downtown and Central Redwood City, including the Downtown core and the adjacent Centennial and Stambaugh-Heller neighborhoods, through the development of the Greater Downtown Area Plan. This Plan will guide the area’s equitable evolution in terms of land use, urban design, transportation and connectivity, historic preservation, cultural continuity, infrastructure, and climate resilience. Working in coordination with WRT, Convey leads project branding and website development and designs and implements the community engagement strategy for the planning and environmental review process. Engagement includes multiple outreach approaches to inform the public, gather input, support understanding, and enhance public perception of the Plan. This integrates community input into the planning process to support an equitable, actionable long-term vision for the area.
McBryde Avenue Improvement Project, City of Richmond, Richmond, CA As Project Manager, Sarah serves as the lead client contact ensuring coordination, timely reviews, budget tracking, on-time delivery, and collaboration with the prime contractor and the City of Richmond. The City of Richmond is implementing the McBryde Avenue Improvement Project, spanning from 37th Street to Wildcat Canyon Regional Park, to enhance safety, multimodal connectivity, and overall corridor performance.
Planned improvements include reducing vehicular travel lanes, installing protected bike lanes, upgrading curb ramps, and adding high-visibility crosswalks.
Convey leads public outreach and communications during key phases of the project, planning and supporting engagement events and developing project communications to gather and synthesize community input. This work helps ensure corridor improvements reflect local priorities and inform project design and decision-making.
San Joaquin Regional Active Transportation Plan, San Joaquin Council of Governments (SJCOG), San Joaquin County, CA
As Project Manager, Sarah serves as the lead client contact ensuring coordination, timely reviews, budget tracking, on-time delivery, and collaboration with the prime contractor and SJCOG for the development of the Regional Active Transportation Plan. SJCOG is updating its Regional Active Transportation Plan to streamline bicycle and pedestrian project development and delivery across San Joaquin County and replace the 2012 Regional Bicycle, Pedestrian, and Safe Routes to School Master Plan. As a subconsultant to Fehr and Peers, Convey leads community outreach during key phases of the Plan update, designing and implementing a countywide engagement program that includes a public survey, workshops, and pop-up events across multiple jurisdictions. Convey summarizes public input to inform plan recommendations and project prioritization. This helps ensure the updated ATP reflects community needs while supporting future grant competitiveness and active transportation investment across the region.
STAKEHOLDER ENGAGEMENT SPECIALIST
Sarah Benner
Areas of Expertise
TDM expertise
working with top
brands and agencies
across the country
Leads teams of highperforming individual
contributors while
overseeing projects’
scope, timeline, and
budget
Proven success in
managing strategic
partnerships
and stakeholder
relationships to meet
key client goals
Demonstrated
capability managing
events and
collaborative efforts
with a diverse range of
stakeholders, including
partner agencies,
elected officials, and
community groups
Education
MS, Communications
BS, Speech and
Hearing Science
PROJECT TEAM: KEY STAFF RESUMES
23 Nicole applies research insights and behavioral principles to design strategic communications that educate, build consensus, and promote attitudinal and behavioral change. She oversees behavioral research at Convey, where she helps clients understand and influence their audiences’ attitudes and behaviors, guiding the design of effective planning and communications.
PROJECT EXPERIENCE
Human-Centered Communications and Outreach, California Department of General Services (DGS), Statewide, CA
As Project Manager, Nicole leads the project strategy and vision, while managing the client relationship and Convey team. DGS is transforming how the State communicates about procurement and contracting through a human-centered approach. In the diagnostic phase, Convey conducted a comprehensive audit of existing communications and outreach; led in-depth interviews with staff, partner agencies, and small and diverse businesses; and developed customer personas and current-state journey maps to identify key challenges within the procurement communications ecosystem.
In the blueprinting phase, Convey facilitated co-design workshops with 47 senior staff across more than 30 state departments, as well as business representatives, to validate findings, prototype improvements, and define a shared vision for customer service. This phase produced a customer service vision, future-state journey maps, and a multi-year implementation roadmap to guide long-term improvements. In the implementation and enablement phase, Convey is developing three prototypes to test and advance priority improvements. Together, this effort will help DGS create procurement communications that are more transparent, accessible, and inclusive.
TDM Program Management & Outreach, Transportation Authority of Marin (TAM), Marin County, CA As Senior Behavioral Science Specialist, Nicole supports outreach activities designed to increase awareness and participation in the Marin Commutes program to drive behavior change. She applies behavioral science concepts and an evidence-based approach to all research, program development, outreach and marketing, and evaluation activities. TAM administers Marin Commutes, the umbrella brand for all of TAM’s Transportation Demand Management efforts, including Marin Commutes Rewards, Emergency Ride Home, Vanpool Incentives, Redwood Bikeshare, and other employer and commuter programs. Convey leads program management, marketing, and community outreach. Furthermore, using best practices from behavioral science, Convey designed and launched an ongoing incentives program, Marin Commutes Rewards, using the RideAmigos platform to inspire commuter behavior change and mode shift. This work has strengthened engagement, encouraged sustainable commuting behaviors, and supported measurable mode shifts across Marin County.
Transit-Oriented Development (TOD) Planning Study, Monterey-Salinas Transit (MST), Salinas, CA As Research Lead, Nicole oversaw public engagement strategies, providing input and guidance on conducting focus groups, surveys, and workshops. She liaised with clients and served as the point of contact and advisor for public outreach. MST advanced the SURF! TOD Planning Study to promote transit-oriented development and multimodal improvements at four locations along its Bus Rapid Transit corridor. The study sought to reduce greenhouse gas emissions and vehicle miles traveled by encouraging mode shift, and providing meaningful, reliable public transportation and multimodal options. Convey led public and stakeholder engagement, designing and implementing meetings, focus groups, surveys, and workshops to assess local transportation needs, challenges, and community support for TOD. Convey analyzed and synthesized input to inform study findings and give recommendations.
This helped ensure TOD strategies were grounded in community priorities and supported implementation along the corridor.
STAKEHOLDER ENGAGEMENT SPECIALIST
Nicole Hilaire, PhD
Areas of Expertise
Designs strategic
communications infused
with behavioral science
Manages creation of
engaging digital and
print communications,
including website
content, fact sheets, and
social media
Presents outreach
strategy and
recommendations to key
stakeholders
Manages a crossfunctional team of
communications
specialists
Education
PhD, Health Psychology
MS, Quantitative
Psychology
BA, Psychology
PROJECT TEAM: KEY STAFF RESUMES
24 ROLE: Parking inventory, data
collection and analysis, parking
facility planning, transportation
demand management (TDM),
stakeholder and public outreach
CLIENT CONTACT: Tina Hugg
Midpeninsula Regional Open
Space District
650-691-1200
[email protected]
BUDGET: $55,000
COST OF SERVICES: $55,000
PROJECT DATES: 2021-2022
PURISIMA CREEK PRESERVE MULTIMODAL ACCESS STUDY
SAN MATEO COUNTY, CALIFORNIA
Purisima Creek Redwood Preserve is a 5,000-acre public land area with pristine forests, trails, and sweeping vistas of the Pacific Ocean. The Preserve increased in popularity during the COVID pandemic as Bay Area residents sought more outdoor activities. However, the Preserve has limited parking and access from the regional roadway network and adjacent communities. Mead & Hunt evaluated multimodal access improvements and TDM strategies including traffic and parking data collection and analysis, visitor surveys, development of wayfinding signage/traveler information needs, evaluation of new shuttle service, bicycle and pedestrian access improvements, and parking lot physical and operational improvements. TDM measures were screened and weighted to align with MidPen goals including equity and sustainability.
AWARD WINNING
The Midpeninsula Regional Open Space District
has received the Award of Excellence for Public
Outreach in recognition of work done on the
Purisima Multimodal Access Project from the
American Planning Association (APA), California
Chapter, Northern Section Awards Program.
EXPERIENCE AND REFERENCES: RELATED PROJECT EXPERIENCE
EXPERIENCE AND REFERENCES
RELATED PROJECT EXPERIENCE
LOCAL
PROJECT
25 ROLE: Base mapping, traffic
safety analysis, traffic operations
analysis, multimodal safety and
accessibility, alternatives development, concept design, cost estimates, stakeholder/public
outreach
CLIENT CONTACT: Anton
Sinkewich, AICP LEED AP
City of Gunnison
970-641-8152
[email protected]
BUDGET: $150,000
COST OF SERVICES: $150,000
PROJECT DATES: 2025
US 50 AND CO 135 MULTIMODAL CORRIDOR STUDIES
GUNNISON, COLORADO
The City of Gunnison is a growing community with a mix of tourists, students, and new residents who frequently walk and bike to reach many destinations in town. Increasing traffic volumes and wide State-owned roadways with limited pedestrian and bicycle infrastructure have created safety challenges in recent years.
Mead & Hunt was responsible for performing a comprehensive 12-mile multimodal corridor safety study to address access management, traffic safety, traffic operations, and pedestrian, bicycle, and transit user needs. The design improves safety and reduces the risk of crashes at intersections by optimizing future access improvements that balance effectiveness, efficiency, and safety through reasonable highway access to local streets and abutting development parcels. The study evaluated multimodal traffic volumes, historical crash data, transit service, and traffic control needs, and guided concept development for enhanced traffic safety, traffic calming/road diets, and multimodal accessibility.
Mead & Hunt worked closely with City, County, Colorado Department of Transportation (CDOT), and transit stakeholders, which included conducting a field safety audit, developing renderings and illustrations of roadway designs, developing an interactive safety hot spot mapping tool, facilitating a traffic safety task force, and soliciting public and property owner input.
Access management strategies included new roundabouts, driveway closures, restricted side street movements (right-in/right-outs, medians), cross-parcel access, and new local roadway connections.
EXPERIENCE AND REFERENCES: RELATED PROJECT EXPERIENCE
26 ROLE: Base mapping, traffic
safety analysis, traffic operations
analysis, multimodal safety and
accessibility, alternatives development, concept design, cost estimates, stakeholder/public
outreach
CLIENT CONTACT: Brandy
Rubeck, Community Planner
Wyoming Department
of Transportation
307-777-4391
BUDGET: $250,000
COST OF SERVICES: $250,000
PROJECT DATES: 2026
SNOWY RANGE ROAD TRAFFIC-PLANNING STUDY
LARAMIE, WYOMING
The WYO 130 from WYO 230 to McCuen Drive is a 1.5-mile-long corridor that is nearing a rehabilitation and ADA upgrade. However, due to community concern, Mead & Hunt was tasked to conduct a study addressing traffic safety, access management, and traffic operations along a high-volume stretch that includes the I-80 interchange, access to public schools, trade schools, commercial businesses, historical museums, and recreational trails.
Mead & Hunt is responsible for performing a comprehensive multimodal corridor safety study to address access management, traffic safety, traffic operations, and pedestrian, bicycle, and transit user needs. The design will improve safety and reduce the risk of crashes at intersections by optimizing future access improvements that balance effective, efficient, and safe through travel on the highway with reasonable highway access to local streets. The study is evaluating multimodal traffic volumes, historical crash data, traffic control needs, and is developing concepts for enhanced traffic safety, upgraded intersection designs, and multimodal accessibility.
Mead & Hunt is working closely with City, school, emergency management, and advocacy stakeholders including conducting a field safety audit. Access management strategies included new roundabouts, driveway closures, restricted side street movements (right-in/right-outs, medians), cross-parcel access, and new local roadway connections.
As part of the project, Mead & Hunt developed renderings and illustrations of roadway designs and solicited public and stakeholder input.
EXPERIENCE AND REFERENCES: RELATED PROJECT EXPERIENCE
27 UPPER VALLEY TRANSIT ENHANCEMENT CORRIDOR STUDY
PITKIN COUNTY/ASPEN, COLORADO
The Upper Valley/State Highway 82 corridor is the gateway to downtown Aspen’s world-famous shops, hotels, restaurants, and ski resorts. Increasing growth in the Valley and visitors have strained the capacity of the transportation network, resulting in significant congestion. The City, County, and Roaring Fork Transit Authority have established a successful and robust transit system, however the high ridership and mobility advantages of transit are threatened by increasing traffic congestion. Mead & Hunt identified shortterm roadway design and multimodal mobility improvements to the Upper Valley's pedestrian and bicycle access, as well as transit priority around stops/stations to enhance connections and performance of the existing VelociRFTA BRT. Work efforts included:
• Transit and traffic data collection
• Traffic operations analysis and traffic simulation
• Travel forecasting
• Concept development
• Feasibility analysis and benefit-cost analysis
• Cost estimates
• Stakeholder/public outreach
EXPERIENCE AND REFERENCES: RELATED PROJECT EXPERIENCE
ROLE: Multimodal transportation
planning, complete street design,
pedestrian and bicycle accessibility, traffic data collection, traffic modeling and simulation,
cost estimates, feasibility analysis,
stakeholder outreach
CLIENT CONTACT:
David Pesnichak, AICP
Pitkin County
970-309-3188
BUDGET: $100,000
COST OF SERVICES: $100,000
PROJECT DATES: 2021-2022
28 US 6 CORRIDOR IMPROVEMENTS – I-70 TO TENDERFOOT
ROAD
TOWN OF DILLON, COLORADO
In response to economic development plans and the desire to provide enhanced multimodal connections between Dillon Valley and the Town Center and commercial businesses along US 6, Mead & Hunt was selected to evaluate corridor access control modifications. These included new access points, changes in traffic controls, and enhanced multimodal infrastructure/ accessibility. Mead & Hunt was responsible for traffic data collection, traffic operations and traffic impact analysis, multimodal accessibility, and conceptual design of a proposed roundabout and gateway to Town Center.
Mead & Hunt is coordinating extensively with CDOT Region 3 as well as presenting findings to Town Council and County Commissioners.
Emphasis was placed on multimodal connectivity to enhance walking and biking between Dillon Valley, regional trails, a new mixed-use affordable housing development, and the Town Center.
Design plans include roadway plans, profiles, typical sections, stormwater analysis and layout, topographic survey/right-of-way, geotechnical investigation, utility impacts, signing, marking, traffic control plans, cost estimates, as well as CDOT and Town Council coordination.
EXPERIENCE AND REFERENCES: RELATED PROJECT EXPERIENCE
ROLE: Base mapping, traffic analysis and forecasts,
alternatives development,
concept design, preliminary
engineering, cost estimates,
stakeholder/public outreach
CLIENT CONTACT: Dan
Burroughs, PE
Town of Dillon
[email protected]
970-418-2544
BUDGET: $100,000
COST OF SERVICES: $100,000
PROJECT DATES: 2026
29 LACY ROAD RURAL TO URBAN CONVERSION
CITY OF FITCHBURG, WISCONSIN
With a rapidly growing population, the City of Fitchburg sought to expand their transportation system to meet additional capacity needs. To accommodate this growth, Mead & Hunt designed improvements to Lacy Road, a minor arterial and a critical link to the City's transportation network. The project was initially met with much opposition from long-term residents who were worried about how the rural-to-urban conversion would affect them.
To determine the most cost-effective, safe, and cooperative design, our team prepared intersection control evaluations and developed alternatives for traffic signals, roundabouts, and stop controls for conventional intersections.
Input was gained using various methods, including online survey polls, public meetings, and through the formation of a steering committee. This resulted in the decision to reconstruct 1.3 miles of Lacy Road to include 10-foot lanes and buffered bicycle lanes that connect to the new shared-use path, existing bicycle trails, businesses, homes, and recreational areas. A new roundabout and infrastructure to accommodate dynamic speed message signs were installed to calm traffic and improve safety through the corridor.
In addition to the roadway design, Mead & Hunt replaced an aging and under-capacity drainage system with a new, innovative storm sewer system that manages storm water under the new roadway. The environmental document for this project was extensive and included hazardous material investigation, Section 106 Review, wetland delineation, Section 6(f) coordination, and agency coordination. The project also included full topographic survey of the corridor as well as private property and right-of-way determinations.
EXPERIENCE AND REFERENCES: RELATED PROJECT EXPERIENCE
ROLE: Survey, alternatives analysis, preliminary and final design, reports, environmental documentation, traffic analysis, signal design, transportation project
plats, lighting design
CLIENT CONTACT: Bill Balke
City of Fitchburg
[email protected]
608-270-4264
BUDGET: $738,492
COST OF SERVICES: $738,492
PROJECT DATES: 2021
30 MOSS BEACH STATE ROUTE 1 CONGESTION AND SAFETY
IMPROVEMENTS
SAN MATEO, CALIFORNIA
San Mateo County Transit Authority's Moss Beach State Route 1 project seeks to improve traffic flow, safety, and accessibility for drivers, cyclists, pedestrians, and transit riders within the Moss Beach community, which includes three major intersections along Highway 1. Convey engaged in transparent and meaningful dialogue with key stakeholders about the project initiation process through jargon-free community-facing materials (i.e., webpage content, factsheets, social media graphics, mailers, recorded presentations), and community meetings (in-person, virtual, or hybrid depending on health conditions).
Convey coordinated a special exhibit showcasing project design concepts that remained open for three days after a community meeting, allowing those who were unable to attend the meeting to get acquainted with the project at their convenience. Convey assisted the project team with community outreach through the project’s environmental phase.
EXPERIENCE AND REFERENCES: RELATED PROJECT EXPERIENCE
ROLE: Public outreach,
stakeholder engagement
CLIENT CONTACT:
Chandra Singh
County of San Mateo
[email protected]
628-222-3085
COST OF SERVICES: $138,000
PROJECT DATES: 2022-2025
31 SAN JOAQUIN REGIONAL ACTIVE TRANSPORTATION PLAN
SAN JOAQUIN, CALIFORNIA
The San Joaquin Council of Governments (SJCOG) is updating its Regional Active Transportation Plan to streamline bicycle and pedestrian project development and delivery across San Joaquin County and replace the 2012 Regional Bicycle, Pedestrian, and Safe Routes to School Master Plan.
Convey led community and stakeholder engagement for the SJCOG's Innovations in Bike and Pedestrian Project Delivery effort, which updated the region’s active transportation planning framework and supported bicycle, pedestrian, and Safe Routes to School project delivery across San Joaquin County.
Convey developed and implemented a Stakeholder Engagement Plan in coordination with SJCOG staff and Fehr & Peers. The plan outlined priority audiences and key community engagement needs, and provided recommendations for outreach strategies, key community groups, and potential meeting or event locations. It also accounted for other regional planning efforts occurring during the same period to help reduce stakeholder fatigue and increase the quality of public input.
Engagement activities included one online community survey to gather feedback on active transportation goals, needs, and network priorities; two virtual community workshops to collect input at key project milestones; and city-specific pop-up events across San Joaquin County. Convey led bilingual engagement outreach to drive participation, coordinated with community-based organization partners, supported participation, and prepared survey and event summaries.
Convey also compiled comments received through outreach activities into an Airtable database, tracked input by themes, and summarized findings to help inform community priorities, project recommendations, and the final Regional Active Transportation Plan.
EXPERIENCE AND REFERENCES: RELATED PROJECT EXPERIENCE
ROLE: Public outreach,
stakeholder engagement
CLIENT CONTACT: Ann Herner
San Joaquin Council of
Government
[email protected]
209-690-8517
COST OF SERVICES: $71,000
PROJECT DATES: 2025-ongoing
32 US 101 MULTIMODAL STRATEGY
SAN CARLOS, CALIFORNIA
US 101 is the busiest corridor in San Mateo County and is essential for getting people and goods to where they need to go. The San Mateo County Transportation Authority’s (SMCTA) vision for 101 is to be an interconnected corridor which serves the needs of all travelers, no matter how they choose to travel (foot, car, bus, bicycle, train, and ferry). To meet this goal, SMCTA is developing the 101 Corridor Connect Multimodal Strategy to improve and encourage the use of different types of transportation.
Convey developed a Branding and Communications Guidance Package and the Stakeholder and Community Engagement Plan. Convey also developed marketing material, including fact sheets, slide decks, social media posts, project posters, as well as the project technical report. These materials were used at six informative pop-up events Convey planned and staffed.
Additional outreach is planned for the next phase of this project.
EXPERIENCE AND REFERENCES: RELATED PROJECT EXPERIENCE
ROLE: Stakeholder outreach, public engagement, graphic design CLIENT CONTACT:
Patrick Gilster, AICP
San Mateo County
Transportation Authority
[email protected]
650-622-7853
COST OF SERVICES: $122,000
PROJECT DATES: 2022-2025
33 PROPOSED PROJECT SCHEDULE: KEY TASKS AND DELIVERABLES 1 Project Administration
2 Outreach Planning and Coordination
3 Existing Conditions/Needs Assessment
4 Community Engagement
5 Conceptual Alternatives and Evaluation
6 Recommendations and Draft Plan
7 Final Plan and City Council
Review/Approval
TASKS TIMELINE
JUL AUG SEP OCT NOV DEC JAN FEB MAR
2026 2027
Monthly Project Meeting
+ + + + + + + +
+
Kick-off Meeting Community Workshop
Site Visit * Online and In-Person Survey
LEGEND
2026
* *
PROPOSED PROJECT SCHEDULE
KEY TASKS AND DELIVERABLES
34 EXCEPTIONS
EXCEPTIONS
Mead & Hunt has not identified any exceptions with respect to the Scope of Services, insurance requirements, or the City’s draft professional services agreement.
REQUEST FOR PROPOSALS
EAST PERKINS STREET MULTIMODAL
TRANSPORTATION PLAN - FEE PROPOSAL
City of Ukiah
June 9, 2026
FEE PROPOSAL
FEE PROPOSAL
Project
Manager
Senior
Transportation
Planner/Traffic
Engineer
Transportation
Planner/Traffic
Engineer
Junior
Transportation
Planner/Traffic
Engineer
Engineering
Technician
GIS Analyst/
Graphics
Specialist
Principal Project
Manager
Senior
Outreach
Specialist
Senior Graphic
Designer
Outreach
Specialist
Senior Web
Designer Web Developer Sr. Contract Administrator
Administrative
Assistant
Billing Rate $235 $215 $175 $145 $135 $125 $258 $211 $211 $244 $152 $231 $201 $228 $110 Task 1 Project Administration
1.1 Kickoff Meeting 4 2 2 2 2 2 2 2 18 $3,674
1.2 Project Reporting 20 6 6 4 6 6 6 12 66 $13,292
24 8 8 2 0 0 6 8 8 0 2 0 0 6 12 84
$5,640 $1,720 $1,400 $290 $0 $0 $1,548 $1,688 $1,688 $0 $304 $0 $0 $1,368 $1,320 $16,966 Task 2 Outreach Planning and Coordination
2.1 Draft Outreach Plan/ Stakeholder Database 4 6 8 12 8 38 $8,402
2.2 Final Outreach Plan/ Stakeholder Database 2 4 4 8 6 24 $5,326 6 10 0 0 0 8 0 12 20 14 0 0 0 0 0 70
$1,410 $2,150 $0 $0 $0 $1,000 $0 $2,532 $4,220 $3,416 $0 $0 $0 $0 $0 $13,728 Task 3 Existing Conditions
3.1 Local and Regional Plan Review 2 4 6 8 4 24 $4,040
3.2 Corridor Site Visit/ Tour 8 8 16 $3,600
3.3 Field Inventory/ Observations 2 4 8 8 12 12 46 $7,010
3.4 Multimodal Data Collection and Analysis 2 6 8 12 16 12 56 $8,560
3.5 Accessibility Analysis 2 4 6 8 12 32 $5,040
3.6 Traffic Safety Analysis 2 4 6 8 8 28 $4,540
3.7 Corridor Roll Plan/ Typical Sections 2 4 2 4 32 44 $6,580
3.8 GIS Storymap 2 4 6 8 40 60 $8,540
3.9 Existing Conditions Report 2 6 12 8 6 12 46 $7,330
24 44 54 64 66 100 0 0 0 0 0 0 0 0 0 352
$5,640 $9,460 $9,450 $9,280 $8,910 $12,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $55,240 Task 4 Transportation Demand Management Plan Vision
4.1 Community Workshops/ Corridor Tours and Materials 16 16 8 2 20 20 20 32 134 $27,300
4.2 Community Survey 2 12 16 20 16 12 24 102 $18,560
4.3 Project Website 2 12 16 20 16 12 24 102 $18,560
4.4 Stakeholder/ Community Engagement Report 2 4 4 12 16 32 40 110 $22,158 18 20 8 0 0 0 10 56 68 92 104 24 48 0 0 448
$4,230 $4,300 $1,400 $0 $0 $0 $2,580 $11,816 $14,348 $22,448 $15,808 $5,544 $9,648 $0 $0 $92,122 Task 5 Identify Transportation Needs
5.1 Project Vision and Goals 4 6 8 18 $3,630
5.2 Multimodal Corridor Alternatives Identification 4 6 12 6 6 6 40 $6,760
5.3 Alternatives Criteria, Scoring and Screening 4 6 12 16 38 $6,650
5.4 Alternatives Traffic, Safety, Multimodal Feasibility Analysis 4 8 12 16 12 16 68 $10,700
5.5 Alternatives Feasibility Memo 4 8 12 16 40 $7,080
20 34 56 54 18 22 0 0 0 0 0 0 0 0 0 204
$4,700 $7,310 $9,800 $7,830 $2,430 $2,750 $0 $0 $0 $0 $0 $0 $0 $0 $0 $34,820 Task 6 Draft and Final Plan
6.1 Concept Development/ Preliminary Engineering 2 6 12 16 48 84 $12,660
6.2 Cost Estimates 2 4 8 16 16 46 $7,210
6.3 Technical Report/ Corridor Plan 4 12 16 20 8 12 72 $13,440
6.4 Funding and Prioritization 4 8 12 24 $4,760
6.5 Implemetation Roadmap 4 8 12 24 $4,760
16 38 60 52 64 0 0 8 12 0 0 0 0 0 0 250
$3,760 $8,170 $10,500 $7,540 $8,640 $0 $0 $1,688 $2,532 $0 $0 $0 $0 $0 $0 $42,830 Task 7 Plan Adoption
7.1 Draft and Final MTP 6 12 16 12 12 58 $10,030
7.2 Presentations to Council and Commmittees 12 12 24 $5,400 18 24 16 12 0 12 0 0 0 0 0 0 0 0 0 82
$4,230 $5,160 $2,800 $1,740 $0 $1,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $15,430 126 178 202 184 148 142 16 84 108 106 106 24 48 6 12 1490 Grand Total Cost $29,610 $38,270 $35,350 $26,680 $19,980 $17,750 $4,128 $17,724 $22,788 $25,864 $16,112 $5,544 $9,648 $1,368 $1,320 $272,136 Mileage $500
Printing/outreach materials $5,000
Traffic Data Reduction $8,000
Total Direct Expenses $13,500
$29,610 $38,270 $35,350 $26,680 $19,980 $17,750 $4,128 $17,724 $22,788 $25,864 $16,112 $5,544 $9,648 $1,368 $1,320 $285,636 Subtotal Hours
Subtotal Cost
Direct
Expenses
Subtotal Hours
Subtotal Cost
Subtotal Cost
Subtotal Hours
Subtotal Cost
Grand Total Hours
Grand Total Fee
Subtotal Cost
Subtotal Hours
Subtotal Cost
Subtotal Hours
Subtotal Cost
Total
Hours Total Fee
Mead & Hunt, Inc. Convey, Inc. (DBE)
Subtotal Hours
Subtotal Hours
Agenda Item No: 8.d.
MEETING DATE/TIME: 7/15/2026
ITEM NO: 2026-1216
AGENDA SUMMARY REPORT
SUBJECT: Adoption of a Resolution Establishing an Organizational Conflict of Interest Policy for Design-Build Construction Projects.
DEPARTMENT: Finance PREPARED BY: Myles Fisette, Purchasing Manager PRESENTER: Myles Fisette, Purchasing Manager
ATTACHMENTS:
1. Design-Build Organizational Conflict of Interest Policy Summary: Council will consider adopting a resolution establishing an Organizational Conflict of Interest Policy applicable to City design-build construction projects. The policy establishes guidelines for identifying, disclosing, evaluating, mitigating, and enforcing organizational conflicts of interest in connection with future design-build solicitations and contracts.
Background: Design-build is an alternative project delivery method that allows a local agency, when authorized by applicable law, to procure design and construction services through a single design-build entity or design-build team. Public Contract Code section 22162(c) requires a local agency entering into design-build contracts to develop guidelines for a standard organizational conflict-of-interest policy addressing the ability of a person or entity that performs services for the local agency related to the solicitation of a design-build project to submit a proposal as a design-build entity or join a design-build team.
Adopting the policy now ensures the City complies with applicable provisions of the California Public Contract Code before soliciting proposals for a design-build project, rather than developing project-specific guidelines under compressed timelines. Establishing a standard policy also promotes consistency, transparency, and fairness in future procurements by providing clear expectations for prospective design-build entities and a uniform framework for identifying and addressing potential organizational conflicts of interest.
The attached resolution (Attachment 1) would adopt an Organizational Conflict of Interest Policy for the City of Ukiah’s future design-build construction projects. The policy is intended to support fair, impartial, and competitive procurement by establishing disclosure requirements and decision-making procedures for potential organizational conflicts of interest.
Discussion: The proposed policy defines an organizational conflict of interest as circumstances arising from a consultant’s or contractor’s existing or past activities, business or financial interests, familial relationships, contractual relationships, or organizational structure that may impair impartiality, create an unfair competitive advantage, or create the appearance of impropriety in a City procurement.
The policy identifies examples of circumstances that may constitute an organizational conflict of interest, including when a proposer has served as the City’s general engineering or architectural consultant for the project, assisted in management of the design-build project, helped prepare the request for proposals or evaluation criteria, performed preliminary design or bridging documents, performed related design work for other project stakeholders, is under contract to provide project oversight, or has obtained advice from an entity with an organizational conflict of interest.
Before contract award, proposers must disclose actual or potential organizational conflicts of interest to the City and propose measures to avoid, prevent, or mitigate those conflicts. The City Manager, or designee, would determine whether the proposed measures are sufficient and whether the proposer may continue in the procurement process.
After contract award, the successful proposer has an ongoing obligation to monitor for and disclose organizational conflicts of interest. The policy also provides the City with enforcement remedies, including contract termination and other available legal remedies, if an organizational conflict of interest is discovered after award and is not adequately disclosed or mitigated.
Adoption of the resolution does not approve a specific project, award a contract, or authorize any expenditure.
Rather, it establishes a policy framework that can be incorporated by reference into applicable future designbuild solicitations and contracts.
Staff requests Council adopt the resolution establishing an Organizational Conflict of Interest Policy applicable to City design-build construction projects.
Recommended Action: Adopt a resolution adopting an Organizational Conflict of Interest Policy for DesignBuild Construction Projects.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Manager’s Office; City Attorney; Mary Horger, Assistant Finance Director STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Attachment 1
RESOLUTION NO. 2026-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING AN
ORGANIZATIONAL CONFLICT OF INTEREST CODE FOR DESIGN-BUILD
CONSTRUCTION PROJECTS
WHEREAS:
1. Procuring design-build contracts for construction of projects in the City is a valuable option; and
2. Public Contract Code section 22162(c) requires the City to develop guidelines for a standard organizational conflict-of-interest policy that can be incorporated into and applied in soliciting proposals for design-build projects;
NOW, THEREFORE, BE IT RESOLVED as follows:
Organizational Conflict of Interest Policy Applicable to Design-Build Projects
1. Purpose
The purpose of this Organizational Conflict of Interest Policy ("Policy") is to establish the City of Ukiah’s organizational conflict of interest guidelines applicable to design-build projects procured pursuant to Public Contract Code section 22160, et seq. and Federal Procurement Standards 2 CFR 200.319.
2. Authority
By this Policy, the City Manager, or his/her designee, of the City (Ukiah) is delegated the authority to make the City's final determination on whether any Proposers have an Organizational Conflict of Interest in a manner consistent with the City Council's general and specific intent set forth herein, consistent with all applicable laws, and in consultation with the City Attorney.
The legal basis for this policy is Public Contract Code Sections, 22160-22169, as may be amended from time to time, and such other statutory and regulatory provisions as may be applicable.
3. Policy
Contractors and Consultants participating as proposers on a design-build project or joining a design-build team ("Proposers") may not have organizational conflicts of interest.
3.1 Organizational Conflict of Interest Defined
Organizational conflicts of interest are circumstances arising out of a Consultant's or Contractor's existing or past activities, business or financial interests, familial relationships, contractual relationships, and/or organizational structure (e.g., parent, entities, subsidiaries, affiliates) that results in:
(i) impairment or potential impairment of a Consultant's or Contractor's ability to render impartial assistance or advice to the City or of its objectivity in performing work for the City;
(ii) an unfair competitive advantage for any bidder or proposer with respect to a City procurement; or
(iii) a perception or appearance of impropriety with respect to any of the City's procurements or contracts or a perception or appearance of unfair competitive advantage with respect to a procurement by the City (regardless of whether any such Exhibit A 2 perception is accurate).
While this Policy cannot and does not purport to describe every problematical situation that may arise, the following are examples of circumstances that will constitute an organizational conflict of interest:
3.1.1 A Proposer is the City's general engineering or architectural Consultant to the design-build project, except that a subconsultant to the general engineering or architectural Consultant that has not yet performed work on the contract to provide services for the design-build project may participate as a proposer or join a design-build team if it terminates the agreement to provide work and provides no work for the City's general engineering or architectural Consultant on the design-build project.
3.1.2 A Proposer has assisted or is assisting the City in the management of the designbuild project, including the preparation of the request for proposals, evaluation criteria, or any other aspect of the procurement.
3.1.3 A Proposer has conducted preliminary design services for the design-build project such as conceptual layouts, preliminary design, or preparation of bridging documents.
3.1.4 A Proposer performed design work related to the design-build project for other stakeholders in the design-build project.
3.1.5 A Proposer performed design work on a previous contract that specifically excludes it from participating as a proposer or joining a design-build team for the design-build project.
3.1.6 A Proposer is under contract with any other entity or stakeholder to perform oversight of the design-build project.
3.1.7 A Proposer has obtained advice from, or discussed any aspect relating to the design-build project or procurement of the design-build project with, any person or entity with an organizational conflict of interest, including, but not limited to, the Consultants of any entity that have provided technical support on the design-build project.
3.1.8 Any circumstances that would violate California Government Code Section 1090, et seq. or the Political Reform Act, Government Code Section 80000, et seq.
3.2 Proposers' Obligations Before Contract Award
If a Proposer determines that a conflict of interest or potential conflict of interest exists, Proposers must immediately make a full written disclosure of the conflict or potential conflict of interest to the Purchasing Officer of the City and shall have a continuing obligation to do so until they are no longer Proposers.
Such disclosure will not necessarily disqualify a Proposer from being awarded a contract, however, the Proposer shall propose measures to avoid, prevent, or mitigate all potential or actual conflicts. The City Manager, or his/her designee, shall determine whether the proposed measures are sufficient to overcome the conflict or potential conflict and whether the Proposer may continue with the procurement process. In the event the conflict of interest involves the City Manager, or his/her designee, the City Attorney would make the determination.
3.3 Proposers' Obligations After Contract Award
The successful Proposer to whom a contract is awarded ("Contractor") has an ongoing obligation to monitor and disclose its conflicts or potential conflicts of interest. The City has a right to ongoing enforcement of this Policy. If an organizational conflict of interest is discovered after contract award, the Contractor must make an immediate and full written disclosure to the City Manager, or his/her designee, that includes a description of the action that the Contractor has taken or proposes to take to avoid or mitigate such conflicts. If an organizational conflict of interest is determined to exist and the Contractor was or reasonably should have been aware of an organizational conflict of interest prior to award of the contract while acting with due diligence to search for such a conflict and did not disclose the conflict, the City may terminate the contract, and Contractor shall disgorge all money paid to it under the Contract, in addition to any other remedies available to the City. If a new conflict of interest arises after contract award, and Contractor's proposed measures to avoid or mitigate the conflict are determined by the City to be inadequate to protect the City, the City may terminate the contract. If the contract is terminated, the City assumes no obligations, responsibilities and liabilities to reimburse all or any portion of the costs incurred or alleged to have been incurred by Contractor and the City further is entitled to pursue any and all available legal remedies.
4. Incorporation By Reference
This Policy shall be incorporated by reference into all related Consultant and Contractor designbuild solicitations and contracts executed by the City.
PASSED AND ADOPTED this 15th day of July, 2026, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________
Susan Sher, Mayor
ATTEST:
_________________________________
Araceli Sandoval, Deputy City Clerk
Agenda Item No: 8.e.
MEETING DATE/TIME: 7/15/2026
ITEM NO: 2026-1221
AGENDA SUMMARY REPORT
SUBJECT: Receive and File Adopted 2026-27 Fiscal Year City of Ukiah Budget Document.
DEPARTMENT: Finance PREPARED BY: Oliver MacDonald, Senior Accountant PRESENTER: Dan Buffalo, Finance Director
ATTACHMENTS:
None
Summary: Council to receive and file the adopted 2026-27 Fiscal Year City of Ukiah budget document.
Background: A budget for local government is meant to be a dynamic, malleable, and useful tool for decisionmakers and the community. It conveys a number of different messages to the community served, including how available resources will be allocated. The budget is encapsulated in a single document to deliver that message. The City's Management Team recognizes and appreciates the City Council's support for a welldeveloped and clear budget document. The presented budget document represents a continued improvement in content, form, and presentation.
The City of Ukiah has been recognized by the Government Finance Officers Association (GFOA) with its Distinguished Budget Presentation Award each year since 2017. The award recognizes budget documents that excel as a policy document, financial plan, operations guide, and communications device while meeting nationally recognized guidelines for effective governmental budgeting. The 2026–27 Fiscal Year Budget webbased document, as presented to the City Council, will be submitted to GFOA for consideration of the Distinguished Budget Presentation Award. The City's continued commitment to producing a transparent, informative, and user-friendly budget document reflects its dedication to sound financial management, accountability, and effective communication with the City Council, residents, and other stakeholders.
The Council received departmental presentations on June 1 and June 2, 2026. Council approved and adopted the City's budget for the 2026-27 fiscal year and Gann Limit by resolution at the June 17, 2026, meeting.
The budget document presents information and data at the fund level, a departmental/division summary level, and a department/division detail expenditure/revenue line item level. The detail is delivered through OpenGov.
From there, any reader of the budget can navigate and review any specific element of the budget.
Discussion: The entire budget document is presented through the OpenGov platform, a web-based platform that provides significant functionality for viewing and analyzing budgetary information. The best way to access the stories is by clicking the following link and then selecting each subsequent link in the table of contents:
https://stories.opengov.com/ukiahca/published/oXNLMdUj9 The landing page from the link is the cover page of the budget document, which includes a table of contents at the bottom. Each budget story can be accessed by clicking its respective link in the table of contents.
The OpenGov platform is best viewed through the Google Chrome web browser. It is a free application and can be found at the following link, complete with download and installation instructions:
https://www.google.com/chrome/
Staff requests Council receive and file the adopted 2026-27 Fiscal Year City of Ukiah budget document.
Recommended Action: Receive and file adopted 2026-27 Fiscal Year City of Ukiah budget document.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Agenda Item No: 8.f.
MEETING DATE/TIME: 7/15/2026
ITEM NO: 2026-1224
AGENDA SUMMARY REPORT
SUBJECT: Approval of Professional Services Contract with EBA Engineering in the Amount of $168,112 for Environmental Monitoring and Reporting Services for the Ukiah Landfill.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Public Works Management Analyst II PRESENTER: Tim Eriksen, Public Works Director/City Engineer ATTACHMENTS:
1. Cost Estimate for Environmental Monitoring and Reporting Services - Fiscal Year 2026-2027 Summary: Council will consider approval of a professional services contract with EBA Engineering in the amount of $168,112 for environmental monitoring and reporting services for the Ukiah Landfill.
Background: State regulators require the City to regularly monitor and report on conditions at the Ukiah Landfill. EBA Engineering has provided these monitoring and reporting services for the City since 2002 and is familiar with the site and its regulatory history. At Staff’s request, EBA Engineering submitted a cost proposal to continue routine landfill monitoring and reporting through Fiscal Year 2026/2027.
The landfill stopped accepting trash in the early 2000s, but it cannot be officially closed until a geo-engineered cap is constructed over the waste. Completing the cap requires extensive coordination and permits from State, Regional, and local regulatory agencies. Progress on closure was delayed for several years due to litigation, which also delayed final permitting and kept monitoring requirements in flux.
Now that the litigation has been resolved, Staff is working with EBA Engineering under a separate contract to finalize plans and specifications, complete permitting, and address the remaining requirements needed to officially close the landfill with regulatory agencies. Until permits are issued and construction of the cap is completed, monitoring and sampling requirements will continue to change. Once closure permits are approved, ongoing compliance requirements and costs are to be greatly reduced. In the interim, Staff believes EBA Engineering is best suited to continue this work due to their long-standing knowledge of the site and regulatory requirements.
Discussion: This agreement is for services starting in July through the end of the fiscal year, June 2027. Staff is working to align the contract period for monitoring with the fiscal year to make the contract costs easier to budget.
EBA Engineering's proposal for this work is included in Attachment 1. EBA Engineering's proposed work includes environmental sampling, detection monitoring reports, landfill gas monitoring and reporting, state GeoTracker update, and surface emissions monitoring and reporting.
Staff requests that Council approve the contract with EBA Engineering for $168,112.
Recommended Action: Approve a professional services contract with EBA Engineering in the amount of $168,112 for environmental monitoring and reporting services for the Ukiah Landfill BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: 70024500.52100: $300,000.00
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Landfill Closure Funds
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Tim Eriksen, Director of Public Works/City Engineer; Andrea Trincado, Project and Grants Administrator (Community Development Department); Jason Benson, Senior Engineer STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP):GP-A4 - Public Facilities, Services, and Infrastructure Element
825 Sonoma Avenue, Suite C Santa Rosa, California 95404 (707)544-0784 FAX (707)544-0866 www.ebagroup.com
April 30, 2026 (revised June 3, 2026)
Tim Eriksen, PE
City of Ukiah – Department of Public Works
300 Seminary Avenue
Ukiah, CA 95482
SUBJECT: COST ESTIMATE FOR ENVIRONMENTAL MONITORING AND REPORTING SERVICES – FISCAL YEAR 2026-2027
CITY OF UKIAH LANDFILL
MENDOCINO COUNTY, CALIFORNIA
EBA PROJECT NO. 02-958
Dear Mr. Eriksen:
At the request of the City of Ukiah Department of Public Works (City), EBA Engineering (EBA) has prepared this cost estimate proposal for the continuation of routine environmental monitoring and reporting services for the City of Ukiah Landfill (Landfill) during fiscal year 2026- 2027. EBA has performed portions of these services for the City since 2002 under a variety of contract amendments and work authorizations. These services include the monitoring and reporting requirements outlined in the current Waste Discharge Requirements (WDR) Order No.
R1-2002-0061, landfill gas (LFG) monitoring and reporting as required by Title 27 of the California Code of Regulations (27CCR) Section 20921, additional LFG monitoring and reporting as required by the Fifth Amendment of Notice and Order 2013-01 issued by the Mendocino County Public Health Department – Department of Environmental Health (i.e., Local Enforcement Agency [LEA]), and surface emissions monitoring and reporting as required by the current Landfill Methane Regulation (LMR) as described in Title 17 of the California Code of Regulations (17CCR) Section 95460.
The current WDR and the current LMR are subject to anticipated revisions by the regulatory agencies during the contract period (fiscal year 2026-2027). These revisions will result in a change to the scope of work described herein. The timing and nature of the revisions to the WDR and the LMR are not fully understood at this point. For cost estimation purposes, this cost estimate proposal assumes continuation of the current monitoring and reporting program and all work will be billed on a time and materials basis. While the timing and nature of future revisions to the WDR and LMR are yet to be determined, the following estimated costs are considered a conservative estimate of the future level of effort based on recent discussions with the regulatory agencies and the information that is currently available. That being said, additional costs could be required due to the uncertainty of proposed changes to regulatory requirements.
EXPLANATION OF PROPOSAL REVISION
It should be noted that a cost estimate proposal was previously submitted on April 30,2026. As discussed in email correspondence dated June 2, 2026 and a subsequent telephone conversation with the City on June 3, 2026, EBA mobilized to the Landfill on June 2, 2026 to perform the Second Quarter 2026 Surface Emissions Monitoring (SEM) under Professional Service Agreement 2526-164. However, multiple wild hogs were observed roaming through the high grass which made for unsafe conditions for our field staff. As such, the SEM event was ATTACHMENT 1
postponed. The SEM involves 2-3 days of walking the surface of the Landfill at distances far from the safety of a vehicle to retreat to. As such, an unexpected wild hog encounter would be potentially dangerous. The steep slopes and other safety concerns noted in the last Alternative Compliance Option (ACO) submitted to the applicable regulatory agencies are compounded by the presence of the wild hogs.
Based on these conditions, EBA requested partial mowing of the Landfill. Being able to see the hogs approaching would decrease the associated risk and allow for more time to respond.
Mowing efforts are currently underway. EBA appreciates the City’s efforts to address this issue.
Additionally, EBA plans to make the following changes to the field work process going forward to address the health and safety issues posed by the wild hogs:
1.) Equipping our field staff with wildlife deterrent spray (bear spray) and providing appropriate training for its use.
2.) Implementing a “buddy system” for field work at the Landfill which occurs at a far enough distance from a vehicle where safe retreat is not an option. Going forward, the completion of SEM will require two field technicians. Implementation of the buddy system will not have an effect on other landfill monitoring activities since they either occur at close proximity to a vehicle and/or already have two field technicians assigned due to the nature of the scope of work.
Due to the increased labor associated with implementing the buddy system to address the health and safety issues at the Landfill posed by the presence of wild hogs, the April 30, 2026 proposal is revised herein. The associated increased costs are $4,590.00 per quarter, or $18,360 per year.
If the additional labor costs to have a second EBA field technician present for SEM is cost prohibitive, alternate options previously discussed with the City include: a.) quarterly SEM and associated verification testing to be performed by City personnel (training would be provided by EBA) or b.) submitting a new ACO to the regulatory agencies proposing the use of drone equipment for SEM. A copy of the previously provided January 14, 2026 quote from Sniffer Robotics for drone SEM is also attached to this Proposal for your consideration. Lastly, EBA understands that the City is currently applying for a depredation permit with the California Department of Fish and Wildlife to allow for mitigation of the wild hogs which will be especially important during and following the upcoming closure of the Landfill. If hog removal becomes viable and the wild hogs are mitigated, then the additional costs for SEM would not be necessary since the scope of work would no longer require employing the buddy system that is currently required by the wild hog situation. As discussed in more detail herein, all work would be performed on a time-and-materials basis not to exceed the estimated costs.
SCOPE OF WORK
Task 1: Project Management and Project Coordination
Task 1 includes project management and project coordination associated with implementing the environmental compliance monitoring and reporting services described as Tasks 2 through 8 below. For cost estimation purposes it is assumed that approximately 1.5 hours will be required per week.
Task 2: Environmental Sampling Events
Task 2 includes the performance of environmental sampling events for groundwater, surface water, and leachate as required by the current WDR (Order No,. R1-2002-0061). These events during the contract period will include: the Third Quarter 2026 sampling event (Task 2a), the Fourth Quarter 2026 sampling event (Task 2b), the First Quarter 2027 sampling event (Task 2c), the Second Quarter 2027 sampling event (Task 2d), and as-needed verification testing (Task 2e).
Assumptions: Since the anticipated timeframe and scope of future revisions to the WDR and associated Monitoring and Reporting Program (M&RP) are unknown at this time, the estimated costs for Task 2 are based on the current WDR and M&RP. Analytical testing costs are not included since it is assumed that all analytical testing services will be performed by the City’s contract laboratory (K Prime, Inc.). Additionally, it is assumed that the City will continue to perform routine inspections for the standard observations required by the current WDR. Task 2e (As-Needed Verification Testing) assumes that one verification sampling event will apply during the contract period. However, the need for verification testing is contingent on the future analytical results, so it is possible that additional verification events may be required which would have additional costs.
Task 3: Detection Monitoring Reports
Task 3 includes the preparation of quarterly detection monitoring reports documenting groundwater, surface water and leachate sampling results as required by the current WDR (Order No. R1-2002-0061). Detection monitoring reports will be prepared for Third Quarter 2026 (Task 3a), Fourth Quarter 2026 (Task 3b), First Quarter 2027 (Task 3c), and Second Quarter 2027 (Task 3d) for submittal to the North Coast Regional Water Quality Control Board (NCRWQCB).
Assumptions: Similar to Task 2, the estimated costs for Task 3 are based on the current WDR and M&RP. Additional costs may apply if the WDR and M&RP are revised during the contract period.
Task 4: Quarterly Landfill Gas Monitoring and Reporting Task 4 includes the performance of quarterly perimeter LFG monitoring and preparation of quarterly reports as required by 27CCR Section 20921. Monitoring and reporting during the contract period includes Third Quarter 2026 (Task 4a), Fourth Quarter 2026 (Task 4b), First Quarter 2027 (Task 4c), and Second Quarter 2027 (Task 4d). Reports will be submitted to the LEA and the California Department of Resources Recycling and Recovery (CalRecycle).
Assumptions: Task 4 does not include monthly LFG monitoring and reporting which is required by the LEA as part of the closure construction process. Monthly LFG monitoring is described below as Task 8.
Task 5: State GeoTracker Update
Task 5 includes the preparation and upload of applicable electronic data format (EDF) files to the State Water Resources Control Board’s GeoTracker internet database for data generated during the contract period (i.e., Third Quarter 2026 [Task 5a], Fourth Quarter 2026 [Task 5b], First Quarter 2027 [Task 5c], and Second Quarter 2027 [Task 5d]).
Task 6: Surface Emissions Monitoring
Task 6 includes the performance of surface emissions monitoring during the contract period as required by the current LMR. Surface emissions monitoring during the contract period includes Third Quarter 2026 (Task 6a), Fourth Quarter 2026 (Task 6b), First Quarter 2027 (Task 6c), and Second Quarter 2027 (Task 6d). The need for verification testing, which is required 10 days following a documented methane surface exceedance and the subsequent implementation of mitigation measures by the City, is currently unknown since it is contingent on the future monitoring results. The estimated cost for verification testing (Task 6e) assumes that one verification testing event will be required per quarter (a total of four verification re-testing events are included).
Assumptions: The scope of work is based on the current LMR. Additional costs may apply based on the timing for adoption of the revised LMR, as well as whether an Alternative Compliance Option (ACO) is approved. The use of drone monitoring equipment may be required which would involve additional costs.
Task 7: Surface Emissions Reporting
Task 7 includes the preparation of the annual Heat Input Capacity Report (Task 7b) and the Annual Report (Task 7c) documenting surface emissions monitoring for submittal to the California Air Resources Board (CARB) and the Mendocino County Air Quality Management District (MCAQMD). Task 7a includes regulatory coordination, meetings, and research related to the proposed revision to the LMR. It should be noted that Task 7 does not include preparation of quarterly reports for surface emissions which are not required by the current regulations but have been prepared during the last year as a means of documenting the City’s efforts to regain compliance with the LMR regulations. The quarterly reports were removed as a cost savings measure as they are technically not required at this point.
Task 8: Monthly Landfill Gas Monitoring and Reporting
Task 8 includes the performance of monthly LFG monitoring and reporting as required by the LEA (Notice and Order 2013-01). The costs for quarterly LFG monitoring in July 2026, October 2026, January 2027, and April 2027, as required by CCR27, are already included under Tasks 4a, 4b, 4c, and 4d. As such, Task 8 includes the monthly LFG monitoring and reporting for the remaining eight months of the contract period (Tasks 8a through 8h).
COST ESTIMATE SUMMARY
Per the City’s request, these services will be performed on a time-and-materials basis not to exceed the following amounts without prior approval by the City. Please refer to the attached Cost Estimate Spreadsheet for additional details related to the formulation of the estimated costs.
Task 1: Project Management and Project Coordination $13,680.00 Task 1a – Third Quarter 2026 $ 3,420.00
Task 1b – Fourth Quarter 2026 $ 3,420.00
Task 1c – First Quarter 2027 $ 3,420.00
Task 1d – Second Quarter 2027 $ 3,420.00
Task 2: Environmental Sampling Events $29,353.00
Task 2a – Third Quarter 2026 $ 6,973.00
Task 2b – Fourth Quarter 2026 $ 6,973.00
Task 2c – First Quarter 2027 $ 6,973.00
Task 2d – Second Quarter 2027 $ 6,973.00
Task 2e – As-Needed Verification Testing $ 1,461.00
Task 3: Detection Monitoring Reports $26,400.00
Task 3a – Third Quarter 2026 $ 6,600.00
Task 3b – Fourth Quarter 2026 $ 6,600.00
Task 3c – First Quarter 2027 $ 6,600.00
Task 3d – Second Quarter 2027 $ 6,600.00
Task 4: Quarterly LFG Monitoring and Reporting $10,664.00 Task 4a – Third Quarter 2026 $ 2,666.00
Task 4b – Fourth Quarter 2026 $ 2,666.00
Task 4c – First Quarter 2027 $ 2,666.00
Task 4d – Second Quarter 2027 $ 2,666.00
Task 5: State GeoTracker Update $ 1,300.00
Task 5a – Third Quarter 2026 $ 325.00
Task 5b – Fourth Quarter 2026 $ 325.00
Task 5c – First Quarter 2027 $ 325.00
Task 5d – Second Quarter 2027 $ 325.00
Task 6: Surface Emissions Monitoring $50,032.00
Task 6a – Third Quarter 2026 $ 9,276.00
Task 6b – Fourth Quarter 2026 $ 9,276.00
Task 6c – First Quarter 2027 $ 9,276.00
Task 6d – Second Quarter 2027 $ 9,276.00
Task 6e – As-Needed Verification Testing $12,928.00
Task 7: Surface Emissions Reporting $15,355.00
Task 7a – Regulatory Coordination, Meetings, Research $ 7,600.00 Task 7b – Heat Input Capacity Report $ 1,410.00
Task 7c – Annual Report $ 6,345.00
Task 8: Monthly LFG Monitoring and Reporting $21,328.00 Task 8a – August 2026 $ 2,666.00
Task 8b – September 2026 $ 2,666.00
Task 8c – November 2026 $ 2,666.00
Task 8d – December 2026 $ 2,666.00
Task 8e – February 2027 $ 2,666.00
Task 8f – March 2027 $ 2,666.00
Task 8g – May 2027 $ 2,666.00
Task 8h – June 2027 $ 2,666.00
TOTAL ESTIMATED COST $168,112.00
ASSUMPTIONS
For the purposes of developing the scope of work and the cost estimate, the following general assumptions were made:
• Prevailing wage rates do not apply for field work.
• No night, weekend, or holiday work is required.
• There is free, open, and safe access to the project site.
CLOSING
We trust this provides the information you require at this time. If you have any comments or questions, please call us at (707) 544-0784.
Sincerely,
EBA ENGINEERING
Max Kruzic, PG, CHG, QSD
Senior Geologist
ATTACHED
Cost Estimate Spreadsheet
Standard Schedule of Rates and Fees
January 14, 2026 Sniffer Robotics Preliminary Quote for Drone SEM Monitoring (not included in the costs detailed herein and provided for informational purposes)
Location: City of Ukiah Landfill
Client Name: City of UkiahEBA Project No. 02-958Date: April 28, 2026Project Duration: July 1, 2026 - June 30, 2027Requested Contract Duration: July 1, 2026 - July 31, 2027 (Based on Deadlines for Regulatory Submittals) Project Manager / Project Geologist / Staff Geologist / Design Total EBA Materials ESTIMATED Task Senior Geologist Project Engineer Staff Engineer Drafter EBA Task Mileage & COSTS Misc.
$190.00 $160.00 $135.00 $125.00 Hours Total
Task 1: Project Management and Project Coordination 72 0 0 0 72 $ 13,680.00 $ - $ 13,680.00 Task 1a - Third Quarter 2026 Project Management & Coordination 18 18 $ 3,420.00 $ 3,420.00 Task 1b - Fourth Quarter 2026 Project Management & Coordination 18 18 $ 3,420.00 $ 3,420.00Task 1c - First Quarter 2027 Project Management & Coordination 18 18 $ 3,420.00 $ 3,420.00Task 1d - Second Quarter 2027 Project Management & Coordination 18 18 $ 3,420.00 $ 3,420.00 Task 2: Environmental Sampling Events 9 0 168 0 177 24,390.00 $ 4,963.00 $ $ 29,353.00 Task 2a - Third Quarter 2026 Environmental Sampling Event 2 40 42 $ 5,780.00 $ 1,193.00 $ 6,973.00 Task 2b - Fourth Quarter 2026 Environmental Sampling Event 2 40 42 $ 5,780.00 $ 1,193.00 $ 6,973.00 Task 2c - First Quarter 2027 Environmental Sampling Event 2 40 42 $ 5,780.00 $ 1,193.00 $ 6,973.00 Task 2d - Second Quarter 2027 Environmental Sampling Event 2 40 42 $ 5,780.00 $ 1,193.00 $ 6,973.00 Task 2e - As-Needed Verification Testing (assume one verification event in contract period) 1 8 9 $ 1,270.00 $ 191.00 $ 1,461.00 Task 3: Detection Monitoring Reports 24 0 120 12 156 $ 22,260.00 $ 4,140.00 $ 26,400.00 Task 3a - Third Quarter 2026 Detection Monitoring Report 6 30 3 39 $ 5,565.00 $ 1,035.00 $ 6,600.00 Task 3b - Fourth Quarter 2026 Detection Monitoring Report 6 30 3 39 $ 5,565.00 $ 1,035.00 $ 6,600.00 Task 3c - First Quarter 2027 Detection Monitoring Report 6 30 3 39 $ 5,565.00 $ 1,035.00 $ 6,600.00 Task 3d - Second Quarter 2027 Detection Monitoring Report 6 30 3 39 $ 5,565.00 $ 1,035.00 $ 6,600.00 Cost Breakdown Spreadsheet - City of Ukiah Monitoring & Reporting Services
TOTALS LABOR
Location: City of Ukiah Landfill
Client Name: City of UkiahEBA Project No. 02-958Date: April 28, 2026Project Duration: July 1, 2026 - June 30, 2027Requested Contract Duration: July 1, 2026 - July 31, 2027 (Based on Deadlines for Regulatory Submittals) Project Manager / Project Geologist / Staff Geologist / Design Total EBA Materials ESTIMATED Task Senior Geologist Project Engineer Staff Engineer Drafter EBA Task Mileage & COSTS Misc.
$190.00 $160.00 $135.00 $125.00 Hours Total
Cost Breakdown Spreadsheet - City of Ukiah Monitoring & Reporting Services
TOTALS LABOR
Task 4: Quarterly LFG Monitoring and Reporting 8 24 32 0 64 $ 9,680.00 $ 984.00 $ 10,664.00 Task 4a - Third Quarter 2026 LFG Monitoring & Reporting 2 6 8 16 $ 2,420.00 $ 246.00 $ 2,666.00 Task 4b - Fourth Quarter 2026 LFG Monitoring & Reporting 2 6 8 16 $ 2,420.00 $ 246.00 $ 2,666.00 Task 4c - First Quarter 2027 LFG Monitoring & Reporting 2 6 8 16 $ 2,420.00 $ 246.00 $ 2,666.00 Task 4d - Second Quarter 2027 LFG Monitoring & Reporting 2 6 8 16 $ 2,420.00 $ 246.00 $ 2,666.00 Task 5: State GeoTracker Update 40408 1 $ ,300.00 $ - $ 1,300.00 Task 5a - Third Quarter 2026 State GeoTracker Update 1 1 2 $ 325.00 $ 325.00 Task 5b - Fourth Quarter 2026 State GeoTracker Update 1 1 2 $ 325.00 $ 325.00 Task 5c - First Quarter 2027 State GeoTracker Update 1 1 2 $ 325.00 $ 325.00 Task 5d - Second Quarter 2027 State GeoTracker Update 1 1 2 $ 325.00 $ 325.00Task 6: Surface Emissions Monitoring 10 0 312 0 322 $ 44,020.00 $ 6,012.00 $ 50,032.00 Task 6a - Third Quarter 2026 Surface Emissions Monitoring 2 56 58 $ 7,940.00 $ 1,336.00 $ 9,276.00 Task 6b - Fourth Quarter 2026 Surface Emissions Monitoring 2 56 58 $ 7,940.00 $ 1,336.00 $ 9,276.00 Task 6c - First Quarter 2027 Surface Emissions Monitoring 2 56 58 $ 7,940.00 $ 1,336.00 $ 9,276.00 Task 6d - Second Quarter 2027 Surface Emissions Monitoring 2 56 58 $ 7,940.00 $ 1,336.00 $ 9,276.00 Task 6e - As-Needed Verification Testing (assume one verification per quarter) 2 88 90 $ 12,260.00 $ 668.00 $ 12,928.00 Task 7: Surface Emissions Reporting 56 0 34 1 91 $ 15,355.00 $ - $ 15,355.00 Task 7a - Regulatory Coordination, Meetings and Research for Revised Landfill Methane Rule 40 40 $ 7,600.00 $ 7,600.00 Task 7b - Heat Input Capacity Report 6 2 8 $ 1,410.00 $ 1,410.00 Task 7c - Annual Repport 10 32 1 43 $ 6,345.00 $ 6,345.00
Location: City of Ukiah Landfill
Client Name: City of UkiahEBA Project No. 02-958Date: April 28, 2026Project Duration: July 1, 2026 - June 30, 2027Requested Contract Duration: July 1, 2026 - July 31, 2027 (Based on Deadlines for Regulatory Submittals) Project Manager / Project Geologist / Staff Geologist / Design Total EBA Materials ESTIMATED Task Senior Geologist Project Engineer Staff Engineer Drafter EBA Task Mileage & COSTS Misc.
$190.00 $160.00 $135.00 $125.00 Hours Total
Cost Breakdown Spreadsheet - City of Ukiah Monitoring & Reporting Services
TOTALS LABOR
Task 8: Monthly LFG Monitoring and Reporting 16 48 64 0 128 $ 19,360.00 $ 1,968.00 $ 21,328.00 Task 8a - August 2026 Monthly LFG Monitoring & Reporting 2 6 8 16 $ 2,420.00 $ 246.00 $ 2,666.00 Task 8b - September 2026 Monthly LFG Monitoring & Reporting 2 6 8 16 $ 2,420.00 $ 246.00 $ 2,666.00 Task 8c - November 2026 Monthly LFG Monitoring & Reporting 2 6 8 16 $ 2,420.00 $ 246.00 $ 2,666.00 Task 8d - December 2026 Monthly LFG Monitoring & Reporting 2 6 8 16 $ 2,420.00 $ 246.00 $ 2,666.00 Task 8e - February 2027 Monthly LFG Monitoring & Reporting 2 6 8 16 $ 2,420.00 $ 246.00 $ 2,666.00 Task 8f - March 2027 Monthly LFG Monitoring & Reporting 2 6 8 16 $ 2,420.00 $ 246.00 $ 2,666.00 Task 8g - May 2027 Monthly LFG Monitoring & Reporting 2 6 8 16 $ 2,420.00 $ 246.00 $ 2,666.00 Task 8h - June 2027 Monthly LFG Monitoring & Reporting 2 6 8 16 $ 2,420.00 $ 246.00 $ 2,666.00 TOTAL: 199 72 734 13 1018 150,045.00 $ $ 18,067.00 $ 168,112.00
EBA ENGINEERING
STANDARD SCHEDULE OF FEES
2024 2025 2026 2027 2028
Principal Geologist / Principal Engineer $230 - $250 $240 - $260 $250 – $270 $260 - $280 $270 - $290 / hr.
Project Manager $160 - $210 $165 - $220 $170 - $230 $180 - $240 $190 - $250 / hr.
Senior Geologist / Senior Engineer $150 - $190 $155 - $195 $160 - $200 $170 - $210 $180 - $220 / hr.
Senior Project Geologist / Engineer $140 - $170 $145 - $175 $150 - $180 $160 - $190 $170 - $200 / hr.
Project Geologist / Project Engineer $135 - $170 $140 - $175 $145 - $180 $155 - $190 $165 - $200 / hr.
Staff Geologist / Staff Engineer $100 - $135 $105 - $140 $110 - $145 $120 - $155 $130 - $165 / hr.
CEQA Practitioner $150 $155 $160 $170 $180 / hr.
Survey: 3 Man Crew $380 $395 $410 $420 $430 / hr.
Survey: 2 Man Crew $300 $310 $320 $330 $340 / hr.
Survey Travel: 2 Man Crew $200 $210 $220 $230 $240 / hr.
Survey: 1 Man Crew $190 $195 $200 $210 $220 / hr.
Surveyor $175 - $200 $180 - $210 $185 - $220 $190 - $230 $195 - $240 Senior Survey Technician $130 - $150 $135 - $155 $140 - 160 $150 - $170 $160 - $180 / hr.
Survey Technician $90 - $125 $95 - $130 $100 - $135 $110 - $145 $120 - $155 / hr.
Senior Environmental Scientist / Specialist $130 - $175 $135 - $180 $140 - $185 $150 - $195 $160 - $200 / hr.
Environmental Scientist / Specialist $75 - $125 $80 - $130 $85 - $135 $95 - $145 $105 - $155 / hr.
Design Draftsperson $115 - $135 $120 - $140 $125 - $145 $135 - $155 $145 - $165 / hr.
Drafting Technician $95 - $115 $100 - $160 $105 - $165 $115 - $175 $125 - $185 / hr.
Clerical $65 $70 $75 $85 $95 / hr.
Administrative $70 $75 $80 $90 $100 / hr.
Systems Manager $80 $85 $90 $100 $110 / hr.
Depositions or Court Proceedings: 200% of usual rates
Subconsultants: Cost plus 15% Prints and Materials: Cost plus 15% Miscellaneous Expenses: Cost plus 15% Prevailing wage rates may be adjusted based on DIR wage determinations. Rates effective January 2024 through December 2028.
Fees may increase between 3% - 5% upon the start of each new fiscal year.
Agenda Item No: 8.g.
MEETING DATE/TIME: 7/15/2026
ITEM NO: 2026-1225
AGENDA SUMMARY REPORT
SUBJECT: Approval of a Budget Amendment in the Amount of $216,700 to Reappropriate Funding for the Server Room Project.
DEPARTMENT: Finance PREPARED BY: Mary Horger, Assistant Finance Director PRESENTER: Mary Horger, Assistant Finance Director
ATTACHMENTS:
None
Summary: Council will consider approving a budget amendment in the amount of $216,700 to reappropriate funding for the remaining phases of the Server Room Project that were previously authorized but not completed prior to the close of Fiscal Year 2025-26.
Background: On May 20, 2026, the City Council approved a budget amendment for the Server Room Project to relocate and modernize the Police Department server room following water damage caused by a failed air conditioning unit and to improve the long-term resiliency of the City's public safety communications infrastructure.
Since Council approval, staff has completed the procurement of the following project components:
• Audio Logger System
• Server Racks with Cooling Systems and Environmental Sensors These two items have been ordered and the associated funds were committed by an encumbrance prior to the end of the fiscal year.
Due to project scheduling, procurement lead times, and the timing of the fiscal year close, several remaining project components were not encumbered before June 30, 2026. As a result, the related budget authority lapsed with the close of the fiscal year and must now be reappropriated in Fiscal Year 2026-27 in order to complete the project.
Discussion: The remaining work is necessary to complete the Server Room Project as originally approved by Council and includes:
Fire suppression system: $22,000
False ceiling and insulation: $10,000
Electrical improvements: $10,000
IT cabling and related infrastructure: $100,000
Security camera installation: $5,000
Wiring and relocation of dispatch radio consoles: $50,000 Remaining project contingency: $19,700
Total: $216,700
The requested budget amendment does not represent a new project or an expansion of the original project
scope. Rather, it re-establishes budget authority for the portions of the project that remain incomplete following the close of the prior fiscal year.
Completion of these remaining improvements will allow the City to fully relocate the Police Department server room, improve protection of critical public safety technology, and reduce the operational risks associated with the previous server room location.
Because of the critical nature of the Server Room Project, staff recommends approval of this budget amendment to allow the remaining phases of the project to proceed without delay. Staff is currently evaluating the most appropriate financing strategy for the remaining project costs and anticipates bringing a separate financing recommendation to Council. Therefore, staff requests Council approve a budget amendment in the amount of $216,700 to reappropriate funding for the Server Room Project.
Recommended Action: Approve a budget amendment in the amount of $216,700 to reappropriate funding for the Server Room Project.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 20620231.80100.18526: $0; 20620231.80220.18526: $0; 20620231.54100.18526: $0
PROPOSED BUDGET AMOUNT: 20620231.80100.18526: $24,200; 20620231.80220.18526: $132,000; 20620231.54100.18526: $60,500
FINANCING SOURCE: Under Evaluation
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Police/Dispatch, Information Technology, Purchasing and Building Maintenance STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Agenda Item No: 8.h.
MEETING DATE/TIME: 7/15/2026
ITEM NO: 2026-1228
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Amending a Membership Designation for the 2026 Measure P Oversight Committee.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:
1. Amended Resolution
Summary: The City Council will consider adopting a resolution amending a membership designation for the 2026 Measure P Oversight Committee.
Background: On May 20, 2026, the City Council appointed members to the 2026 Measure P Oversight Committee. At that time, a representative of Ukiah Police Officers Association was appointed. Since then, the Association’s representative roles have changed, and the Association may wish to designate a different representative consistent with its current roles, duties, and internal structure. This change mirrors the amendment approved by the City Council on June 17, 2026, which revised the Measure P Oversight Committee firefighter representative position to be designated as a designee of the Ukiah Professional Firefighters Association Local 3686.
Discussion: Staff recommends adopting the resolution (Attachment 1) amending the membership designation for the 2026 Measure P Oversight Committee to show the Ukiah City Peace Officer representative as a designee of the Ukiah Police Officers Association.
Recommended Action: Adopt a resolution amending a membership designation for the 2026 Measure P Oversight Committee.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP): N/A