Agenda packet, regular meeting — Union City City Council, March 14, 2023 (part 3 of 3)

September 6, 2022
ATTENTION: All prospective bidders
PROJECT: Operations & Maintenance Services for Union City Transit, City Project No. 21-07
SUBJECT: ADDENDUM NO. 1
This addendum in being issued to make the following changes or clarifications to the project:
1) Add Attachment VI.
2) Updated Exhibit A.
3) Add Exhibit C.
4) Add Sample Performance Bond.
5) Add Additional Fleet Information.
6) Add Modular Building Floorplan.
7) Add September 10, 2022 Bid Information.
8) Add Labor Code 1070 Information.
9) Add Responses to Proposers Questions.
10)Clarification: Proposal must not exceed 50 pages.
11) Clarification: Base contract is two (2) years.

City Council/RSA Agenda 339 Tuesday, March 14, 2023

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ATTACHMENTS:
- 20220906_Addendum_001_Attachment VI_Fixed_Fee_Sample_Invoice.pdf - 20220906_Addendum_001_Attachment VI_Variable_Fee_Sample_Invoice.pdf - 20220906_Addendum_001_Exhibit A – Form of Proposal (20220906 Update).pdf
- 20220906_Addendum_001_Exhibit A - RFP Pricing Staffing Attachments (20220906 Update).xlsx
- 20220906_Addendum_001_Exhibit C – List of Prime Contractor and Subcontractors-Suppliers.pdf
- 20220906_Addendum_001_Fleet_Mileage_Seating.pdf
- 20220906_Addendum_001_ModSpace_24x60or_UC_Floorplan.pdf - 20220906_Addendum_001_Performance_Bond_Sample.pdf
- 20220906_Addendum_001_Union City Labor Code 1070 document for all bidders 08 26 2022.pdf
- 20220906_Addendum_001_September_10_2022 BID.xlsx
- 20220906_Addendum_001_Responses - City of Union City - All Proposers.pdf Proposal deadline place and time have not changed; Proposals are now due electronically at 2:00 PM on Tuesday, September 27, 2022

RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED WITH YOUR SIGNATURE

BELOW AND SUBMITTED WITH THE COMPLETE PROPOSAL AT THE TIME PROPOSALS ARE DUE.
___________________________________
Steve Adams
Transit Manager
City of Union City

RECEIVED AND ACKNOWLEDGED
___________________________________

NAME OF PROPOSER
___________________________________
NAME OF PROPOSER’S FIRM
Dennis Shipman
MV Transportation, Inc.

City Council/RSA Agenda 340 Tuesday, March 14, 2023

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September 9, 2022
ATTENTION: All prospective bidders
PROJECT: Operations & Maintenance Services for Union City Transit, City Project No. 21-07
SUBJECT: ADDENDUM NO. 2
This addendum in being issued to make the following changes or clarifications to the project:
1) Add MV – Teamsters Transportation Union City Transit Collective Bargaining Agreement
ATTACHMENTS:
-
20220909_Addendum_002_MV_Teamsters_Transportation_Union_City_Transit _CBA 9-1-2022_to_12-31-2025_FINALIZED.pdf
Proposal deadline place and time have not changed; Proposals are now due electronically at 2:00 PM on Tuesday, September 27, 2022

RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED WITH YOUR SIGNATURE

BELOW AND SUBMITTED WITH THE COMPLETE PROPOSAL AT THE TIME PROPOSALS ARE DUE.
___________________________________
Steve Adams
Transit Manager
City of Union City

RECEIVED AND ACKNOWLEDGED
___________________________________

NAME OF PROPOSER
___________________________________
NAME OF PROPOSER’S FIRM
Dennis Shipman
MV Transportation, Inc.

City Council/RSA Agenda 341 Tuesday, March 14, 2023

Page 1 of 1 ends

September 19, 2022
ATTENTION: All prospective bidders
PROJECT: Operations & Maintenance Services for Union City Transit, City Project No. 21-07
SUBJECT: ADDENDUM NO. 3
This addendum in being issued to make the following changes or clarifications to the project:
1) Add clarification on City’s definition of Revenue Hour compared to Revenue Hour in provided file 20220906_Addendum_001_September_10_2022_BID.xlsx.

ATTACHMENTS:
- 20220919_Addendum_003_Responses - City of Union City - Further Clarification.pdf
- 20220919_Addendum_003_Schedule_Revenue_Hours_2022-2e.xlsx Proposal deadline place and time have not changed; Proposals are now due electronically at 2:00 PM on Tuesday, September 27, 2022

RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED WITH YOUR SIGNATURE

BELOW AND SUBMITTED WITH THE COMPLETE PROPOSAL AT THE TIME PROPOSALS ARE DUE.
___________________________________
Steve Adams
Transit Manager
City of Union City

RECEIVED AND ACKNOWLEDGED
___________________________________

NAME OF PROPOSER
___________________________________
NAME OF PROPOSER’S FIRM
Dennis Shipman
MV Transportation, Inc.

City Council/RSA Agenda 342 Tuesday, March 14, 2023

Page 1 of 1 ends

September 21, 2022
ATTENTION: All prospective bidders
PROJECT: Operations & Maintenance Services for Union City Transit, City Project No. 21-07
SUBJECT: ADDENDUM NO. 4
This addendum in being issued to make the following changes or clarifications to the project:
1) Add clarification on large vehicle to be provided by Successful Proposer for RideOn Tri-City! program group trips.

ATTACHMENTS:
- 20220921_Addendum_004_Responses - City of Union City - Vehicle Clarification.pdf
Proposal deadline place and time have not changed; Proposals are now due electronically at 2:00 PM on Tuesday, September 27, 2022

RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED WITH YOUR SIGNATURE

BELOW AND SUBMITTED WITH THE COMPLETE PROPOSAL AT THE TIME PROPOSALS ARE DUE.
___________________________________
Steve Adams
Transit Manager
City of Union City

RECEIVED AND ACKNOWLEDGED
___________________________________

NAME OF PROPOSER
___________________________________
NAME OF PROPOSER’S FIRM
Dennis Shipman
MV Transportation, Inc.

City Council/RSA Agenda 343 Tuesday, March 14, 2023

EXHIBIT B-CERTIFICATION

REGARDING DEBARMENT,

SUSPENSION, INELIGIBILITY

AND VOLUNTARY

EXCLUSION
City Council/RSA Agenda 344 Tuesday, March 14, 2023
EXHIBIT B – CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION | 1
Exhibit B – Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion (Pursuant to 49 CFR Part 29, Appendix B) A. By signing and submitting this proposal, the PROPOSER is providing the signed certification set out below

1. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

2. The PROPOSER shall provide immediate written notice to Authority if at any time the PROPOSER learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

3. The terms “covered transaction,” “debarred,” “suspended,” “ineligible,” “lower tier covered transaction,” “participant,” “person,” “primary covered transaction,” “principal,” “proposal,” and “voluntarily excluded,” as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549 (49 CFR Part 29). You may contact the Authority for assistance in obtaining a copy of those regulations.

4. The PROPOSER agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized in writing by the department or agency with which this transaction originated.

5. The PROPOSER further agrees by submitting this proposal that it will include the clause entitled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion”, as set out below in Subsection (B), in all subcontracts and in all solicitations for lower tier covered transactions as modified to identify the subcontractor.

6. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to check the Nonprocurement List issued by U.S. General Service Administration.

7. Nothing contained in the foregoing shall be construed to require establishment of system of records in order to render in good faith the certification required by this clause. The City Council/RSA Agenda 345 Tuesday, March 14, 2023
EXHIBIT B – CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION | 2
knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

8. Except for transactions authorized under Paragraph 4 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to all remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies including suspension and/or debarment.

B. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction

1. The PROPOSER certifies, by submission of this bid or proposal, that neither it nor its “principals,” as defined at 49 C.F.R. § 29.105(p), is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

2. If PROPOSER is unable to certify to the statements in this certification, PROPOSER shall attach an explanation to this proposal.

Firm Name
Signature of Authorized Official
Name and Title of Authorized Official
Date
MV Transportation, Inc.

Dorothea DePrisco, Assistant Corporate Secretary
9/23/22
City Council/RSA Agenda 346 Tuesday, March 14, 2023

EXHIBIT C- LIST OF PRIME

CONTRACTOR AND
SUBCONTRACTORS’

SUPPLIERS
City Council/RSA Agenda 347 Tuesday, March 14, 2023
DBE Good Faith Effort
Documentation
City Council/RSA Agenda 348 Tuesday, March 14, 2023
MV Transportation DBE Call Log for
Union City Rebid 2022
RFP #21-07
Company Name Email Contact Name Address Phone Number Description of Services NAICS Codes GFL Emailed Communication Quote Received (Y/N) Commitment Made (Y/N) Rationale (If NO commitment Made) Vehicle Cleaning - 811192
Adrians RV Detailing Specialist and Fleet Wash [email protected] Guadalupe Garcia 2250 Chestnut St Spc 7, San Bernadino, CA 92410
909-763-8744 Automotive Detailing
Services
811192 - Automotive detailing services (i.e., cleaning, polishing); 811192 - Detailing services (i.e., cleaning and polishing), automotive 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
Smart Auto & Coach Detailing, Inc. [email protected] Julio Martinez 1345 N. Lamer St., Burbank, CA 91506
818-808-7192 Car and bus washing 811192 - Car washes 8/18/22 8/18/22: Elicia Mitchell - Emailed outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
Ecofleet Industries, Inc [email protected] Kevin Hernandez 1420 Kettner Blvd, Suite 210, San Diego, CA 92101
424-388-8539 Fleet cleaning, washing,
and detailing services.
811192 - Automotive detail shops; E4170 - BUS TERMINAL & SERVICE FACILITIES 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
IMMACULATE AUTO DETAIL, SD [email protected] Hugo Dailey II 6457 POTOMAC STREET, SAN DIEGO, CA 92139
619-466-7613 Vehicle Cleaning and
Washing
811192 - Automotive detail shops; C8906 - AUTO SERVICE; I7533 - CHROMING, PLATING, POLISHING; I7540 - AUTOMOTIVE SERVICES, EXCEPT REPAIR 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
CRAWFORD'S DETAILING [email protected] Herbert Crawford 12604 SUNGLOW LANE, VICTORVILLE, CA 92392
760-949-2528 Vehicle Cleaning and
Washing
811192 - Car washes; I7540 - AUTOMOTIVE SERVICES, EXCEPT REPAIR 8/18/22 8/18/22: Elicia Mitchell - Emailed outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
Transportation Services 485999, 485991Transport Care Services LLC [email protected] Christopher Land 652 Bush River Rd., Ste. 211, Columbia, SC 29210
803-429-5891 Special Need
Transportation Services
423120 - Motor Vehicle Supplies and New Parts Merchant Wholesalers; 423130 - Tire and Tube Merchant Wholesalers; 485991 - Special Needs Transportation; 485999 - All Other Transit and Ground Passenger Transportation; 488410 - Motor Vehicle Towing; 491110 - Postal Service; 492210 - Local Messengers and Local Delivery; 561422 - Telemarketing Bureaus and Other Contact Centers; 561720 - Janitorial services; 624120 - Services for the Elderly and Persons with Disabilities; 811111 - General Automotive Repair; 811192 - Car washes 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
H & R TRUCKING [email protected] Ramon Herrera 1835 MT HOOD, Las Vegas, NV 89156
702-651-8587 Special Needs
Transportation Services
484110 - General freight trucking, local; 485991 - Special Needs Transportation; C9602 - BOTTOM DUMP TRUCKING; C9605 - FLAT BED TRUCKING; C9632 - HAZARDOUS SUBSTANCE REMOVAL 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
MARUTI MOBILITY MANAGMENT, LLC [email protected] 2301 SOUTH DIVISION AVENUE, Orlando, FL 32805
407-412-5613 Transportation Services 485111 - Mixed Mode Transit Systems; 485113 - Bus and Other Motor Vehicle Transit Systems; 485320 - Limousine Service; 485991 - Special Needs Transportation; 485999 - All Other Transit and Ground Passenger Transportation; 561720 - Venetian blind cleaning services; 561990 - All Other Support Services; E4110 - LOCAL & SUBURBAN TRANSPORATION; I7290 - MISC PERSONAL SERVICES 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
PEOPLES TRANSIT, LTD. [email protected] Chuck Covington 29017 HIGHLAND ROAD, ROMULUS, MI 48174
734-467-7000 Transportation Services 485113 - Bus and Other Motor Vehicle Transit Systems; 485320 - Limousine Service; 485410 - School and Employee Bus Transportation; 485991 - Special Needs Transportation; 485999 - All Other Transit and Ground Passenger Transportation; E4110 - LOCAL & SUBURBAN TRANSPORATION; E4150 - SCHOOL BUSES; E4790 - BUS SERVICES –TRANSIT VEHICLE/QUALITY ASSURANCE INSPECTION 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
SMS Transportation Services, Inc. [email protected] John Harris 865 S. FIGUEROA ST. #2750, LOS ANGELES, CA 90017
213-489-5367 Transportation Services 485113 - Bus and Other Motor Vehicle Transit Systems; 485410 - School and Employee Bus Transportation; 485991 - Special Needs Transportation; 485999 - All Other Transit and Ground Passenger Transportation 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive

Page 1 of 3 ends

MV Transportation DBE Call Log for
Union City Rebid 2022
RFP #21-07
Company Name Email Contact Name Address Phone Number Description of Services NAICS Codes GFL Emailed Communication Quote Received (Y/N) Commitment Made (Y/N) Rationale (If NO commitment Made) BIG STAR TRANSIT LLC [email protected] LaTanya Biggers 6060 N CENTRAL EXPRESSWAY, #500, DALLAS, TX 75215
216-470-4926 Special Needs
Transportation
485991 - Special Needs Transportation; 485999 - All Other Transit and Ground Passenger Transportation 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
SOL TRANSPORTATION INC [email protected] Arturo Ayala 1555 SOUTH COAST HWY., SUITE 120, OCEANSIDE, CA 92054
760-720-4327 Special Needs
Transportation
485991 - Special Needs Transportation; 485999 - All Other Transit and Ground Passenger Transportation; C8908 - PERSONNEL TRANSPORTATION 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
MY CITY TRANSPORTATION, INC [email protected] James Crosby 16781 CHAGRIN BLVD, SHAKER HEIGHTS, OH 44120
216-591-1900 Special Needs
Transportation
485991 - Special Needs Transportation; 485999 - All Other Transit and Ground Passenger Transportation; E4110 - LOCAL & SUBURBAN TRANSPORATION; E4140 - BUS CHARTER SERVICE 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
MARUTI FLEET AND MANAGEMENT, LLC [email protected] Nita Parikh 1050 S. EDGEWOOD AVE., JACKSONVILLE, FL 32205
904-387-1477 Special Needs
Transportation
485991 - Special Needs Transportation; 485999 - All Other Transit and Ground Passenger Transportation; E4720 - PASSENGER TRANSPORTATION ARRANGEMENT 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach email.

N N Vendor non-responsive
LEFTRIDGE TRANSPORTATION INC [email protected] Jacqueline LeftridgeKidd 111 N Market St., Suite 300, San Jose, CA 95113 707-344-1755 Special Needs Transportation 485991 - Special Needs Transportation; 485999 - Shuttle services (except employee bus); E4110 - LOCAL & SUBURBAN TRANSPORATION 8/18/22 8/18/22: Elicia Mitchell - Emailed outreach letter. 9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
ENJOI TRANSPORTATION LLC [email protected] Gregory Lynn 1545 CLAY, SUITE 1, DETROIT, MI 48211
313-220-0101 Special Needs
Transportation
485991 - Special Needs Transportation; 488999 - All Other Support Activities for Transportation; 541614 - Process, Physical Distribution, and Logistics Consulting Services; E4110 - LOCAL & SUBURBAN TRANSPORATION; E4720 - PASSENGER TRANSPORTATION ARRANGEMENT; E4780 - MISC TRANSPORTATION SERVICES 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
Uniforms 448190, 315210Aimhigh ESG, LLC [email protected] Ebon Glenn 1209 MacArthur Blvd, Oakland, CA 94610
415-819-1149 Uniforms 448110 - Men's Clothing Stores (changed in 2022 codeset); 448120 - Women's Clothing Stores (changed in 2022 codeset); 448190 - Other Clothing Stores (changed in 2022 codeset); 448320 - Luggage and Leather Goods Stores (changed in 2022 codeset); 722513 - Cafes, limited-service 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
ANDERSON'S UNIFORMS [email protected] Celine Anderson 7083 COMMERCE CIRCLE SUITE D, Pleasanton, CA 94588
925-425-0923 Uniforms 424320 - Accessories, clothing, men's and boy's, merchant wholesalers (changed in 2022 codeset to 424350); 424330 - Women's, Children's, and Infants' Clothing and Accessories Merchant Wholesalers (changed in 2022 codeset); 448190 - Other Clothing Stores (changed in 2022 codeset); 541860 - Direct Mail Advertising 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
BEST UNIFORMS [email protected] Billie Talley 5091 N. FRESNO ST. SUITE 112, FRESNO, CA 93710
559-226-4235 Uniforms 448190 - Other Clothing Stores (changed in 2022 codeset); 453998 - All Other Miscellaneous Store Retailers (except Tobacco Stores) (changed in 2022 codeset); 532220 - Formal Wear and Costume Rental (changed in 2022 codeset to 532281); F5990 - RETAIL STORES, NEC 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
Flying Leap, Inc. [email protected] Anita Leopold 2854 N HILLS DR NE, ATLANTA, GA 30305
404-234-5474 Uniforms 455219 - All Other General Merchandise Retailers; 459210 - Book Retailers and News Dealers; 459420 - Gift, Novelty, and Souvenir Retailers; 541611 - Administrative Management and General Management Consulting Services; 541820 - Public relations agencies; 541840 - Media Representatives; 812331 - Linen Supply; 812332 - Industrial launderers 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
JNK Elite Concessions Management, LLC. [email protected] Lisa Tolbert 4160 Suisun Valley Road, E337, FAIRFIELD, CA 94534
510-385-7421 Uniforms 448150 - Clothing accessories stores (changed in 2022 codeset to 458110); 448190 - Other Clothing Stores (changed in 2022 codeset); 452990 - All Other General Merchandise Stores - For historic reporting purposes only (Deactivated 2017); 722513 - Limited-Service Restaurants; F5690 - MISC APPAREL & ACCESSORY STORES; F5810 - EATING & DRINKING PLACES 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
R S Harris LLC [email protected] Ronnie Harris 9 Monterey Dr, Trophy Club, TX 76262
817-513-4166 Uniforms 448190 - Other Clothing Stores (changed in 2022 codeset); 451110 - Uniform stores, athletic (changed in 2022 codeset to 459110); F5690 - MISC APPAREL & ACCESSORY STORES; F5940 - MISC SHOPPING GOODS STORES 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive

Page 2 of 3 ends

MV Transportation DBE Call Log for
Union City Rebid 2022
RFP #21-07
Company Name Email Contact Name Address Phone Number Description of Services NAICS Codes GFL Emailed Communication Quote Received (Y/N) Commitment Made (Y/N) Rationale (If NO commitment Made) Teams by Design [email protected] Connie Tualia 1001 Park Ln Suisun City, CA, 94585
707-673-7514 Uniforms 448190 - Other Clothing Stores (changed in 2022 codeset); 9/19/22 9/19/22: Elicia Mitchell - realized that this vendor was left out of the original outreach on 8/18/22. 9/19/22: Elicia Mitchell - called and left a voicemail for Connie Tualia.9/19/22: Elicia Mitchell - sent vendor uniform quote form on an incorrect email thread.9/19/22: Elicia Mitchell - received quote form from vendor and Connie Tualia submitted the quote in the incorrect email thread.

Y Y Selected DBE vendor
U.S. UNIFORMS [email protected] Milkit Dhadli 240 S. HILLVIEW DR., MIPITAS, CA 95035
408-935-8248 Uniforms 448110 - Men's Clothing Stores (changed in 2022 codeset); 448120 - Women's Clothing Stores (changed in 2022 codeset); 448190 - Other Clothing Stores (changed in 2022 codeset); 448210 - Shoe Stores (changed in 2022 codeset); F5610 - MEN’S AND BOYS’ CLOTHING STORES; F5620 - WOMEN’S CLOTHING STORES; F5660 - SHOE STORES 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
J.C.M. & Associates, Inc. [email protected] Jose Cornejo 5443 E. Washington Blvd., Commerce, CA 90040
323-726-9040 Uniforms 315990 - Apparel Accessories and Other Apparel Manufacturing; 448190 - Uniforms 8/18/22 8/18/22: Elicia Mitchell - Emailed outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.9/7/22: Elicia Mitchell - vendor responded and requested uniform quote form. Sent vendor quote form.9/7/22: Elicia Mitchell - Vendor sent quote form for uniforms.

Y N Chose another DBE due to pricing
HOT SHOTS ATHLETIC APPAREL, INC. [email protected] Victor Hernandez 20947 CURRIER ROAD, UNIT E, WALNUT, CA 91789
909-468-9199 Uniforms 315210 - Cut and Sew Apparel Contractors; 315220 - Work coats and jackets, men's and boys', cut and sewn from purchased fabric (except apparel contractors) (changed in 2022 codeset to 315250); 315240 - Women's, Girls', and Infants' Cut and Sew Apparel Manufacturing (changed in 2022 codeset); 315280 - Other Cut and Sew Apparel Manufacturing (changed in 2022 codeset); 315990 - Apparel Accessories and Other Apparel Manufacturing; D2320 - MEN’S & BOYS’ FURNISHINGS; D2380 - MISC APPAREL & ACCESSORIES; D2390 - MISC FABRICATED TEXTILE PRODUCTS 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
Apparel Sourcing and Production, LLC [email protected] Tommy Pham Terminal 2, We Are SFC, San Francisco, CA 94128
415-410-3384 Uniforms 315990 - Apparel Accessories and Other Apparel Manufacturing; 323113 - Commercial screen printing; 424320 - Men's and Boys' Clothing and Furnishings Merchant Wholesalers (changed in 2022 codeset); 424330 - Costumes, women's, children's, and infants', merchant wholesalers (changed in 2022 codeset to 424350); 448110 - Men's Clothing Stores (changed in 2022 codeset); 448120 - Women's Clothing Stores (changed in 2022 codeset); 448130 - Children's and Infants' Clothing Stores (changed in 2022 codeset); 448140 - Family clothing stores (changed in 2022 codeset to 458110); 453220 - Gift, Novelty, and Souvenir Stores (changed in 2022 codeset) 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
CAYUSE NATIVE HAWAIIAN VETERANS LLC [email protected] Cayuse Holdings 72632 COYOTE RD, PENDLETON, OR 97801
541-278-8200 Uniforms 315990 - Apparel Accessories and Other Apparel Manufacturing; 488390 - Other Support Activities for Water Transportation; 541360 - Geophysical Surveying and Mapping Services; 541511 - Custom Computer Programming Services; 541512 - Computer Systems Design Services; 541513 - Computer Facilities Management Services; 541611 - Administrative Management and General Management Consulting Services; 541614 - Logistics and integrated supply chain management consulting services; 611519 - Specialized military training (except flight instruction, academies, and basic training); 928110 - National Security; C8779 - CONSTRUCTION RELATED - NOT LICENSED IN CALIFORNIA 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
Vehicle Maintenance 811198PROFESSIONAL FLEET SERVICE, INC. [email protected] Miguel Arciga 5260 W. 104TH STREET, LOS ANGELES, CA 90045
310-215-0335 Vehicle Maintenance 811111 - General Automotive Repair; 811113 - Automotive Transmission Repair (changed in 2022 codeset); 811118 - Other Automotive Mechanical and Electrical Repair and Maintenance (changed in 2022 codeset); 811191 - Automotive oil change and lubrication shops; 811198 - All Other Automotive Repair and Maintenance 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.

N N Vendor non-responsive
SOS CUSTOMZ [email protected] Sandra Valencia 2954 SAN LUIS REY RD, OCEANSIDE, CA 92058
760-967-1592 Vehicle Maintenance 811111 - General Automotive Repair; 811118 - Other Automotive Mechanical and Electrical Repair and Maintenance (changed in 2022 codeset); 811121 - Automotive Body, Paint, and Interior Repair and Maintenance; 811191 - Automotive oil change and lubrication shops; 811192 - Car washes; 811198 - All Other Automotive Repair and Maintenance; 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance; I7530 - AUTOMOTIVE REPAIR SHOPS; I7532 - UPHOLSTERY; I7540 - AUTOMOTIVE SERVICES, EXCEPT REPAIR 8/18/22 8/18/22: Elicia Mitchell - Emailed
outreach letter.9/2/22 - Elicia Mitchell - Called and left voicemail for vendor.9/7/22: Elicia Mitchell - emailed second outreach letter.9/7/22: Elicia Mitchell - second outreach email bounced back.

N N Vendor non-responsive

Page 3 of 3 ends

8/16/22, 9:37 AM Details
https://ezads.sfchron.com/sf-adportal/classifieds/home/viewItem.html?savedad=true&id=171677 1/1

ORDER DETAILS
Order Number:

Order Status:

Saved
Classification
Legal notices (non-government)
Package:

Legals : Small Business Non-Government
Final Cost:
177.50
Payment Type:

User ID:

W0048746

ACCOUNT INFORMATION
Elicia Mitchell
2711 N. Haskell Ave #1500
Dallas, TX 75204
415-111-1111
[email protected]
MV Transportation
SCHEDULE FOR AD NUMBER ADM182170
August 18, 2022
San Francisco Legal Notices
August 19, 2022
San Francisco Legal Notices
August 20, 2022
San Francisco Legal Notices
PREVIEW FOR AD NUMBER ADM182170
23 lines
City Council/RSA Agenda 352 Tuesday, March 14, 2023
1 Elicia Mitchell
From: Elicia Mitchell
Sent: Thursday, August 18, 2022 9:20 AM
Subject: Looking for DBE Participation for: Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride-On Tri City!), and Uniforms Bcc: [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]
Project: Union City Transit – RFP No: 21-07
August 18, 2022 Via: Email
Dear Business Owner:

MV Transportation, Inc. (MV) is proposing on the above-referenced project as a prime consultant and would appreciate letters of interest from Disadvantaged Business Enterprise (DBE) firms who are currently certified with the California Unified Certification Program (CUCP) for the following services:

Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride-On Tri City!), and Uniforms.

This is a fixed route service that will provide professional transit management and operations services for Union City Transit. The Request for Proposal (RFP) documents are available from our office or directly from Union City Transit at www.unioncity.org/Bids.aspx .

PLEASE NOTE: YOU MUST BE CERTIFIED WITH CUCP TO BE
AN ELIGIBLE VENDOR FOR THIS PROJECT.

Should you need any assistance in determining your DBE status or obtaining certification, contact the DBE Administration Office at (510) 675-5446. If you require additional advice and/or assistance in this process, obtaining bonds, lines for credit, or insurance required by Raleigh or MV, please email Elicia Mitchell at [email protected].

MV Transportation is an Equal Opportunity Employer (EEO), and as a matter of policy, encourages the participation of Small Business (SB) and DBE businesses. If you are interested in participating in this project, City Council/RSA Agenda 353 Tuesday, March 14, 2023
2 please email or fax a copy of your NCDOT certificate and brief company bio to [email protected] by 8/10/22.

Sincerely,
Dennis Shipman
VP, Business Development
Elicia Mitchell, MPA, MCA
DBE and Procurement Compliance Manager
MV Transportation
2711 N. Haskell Avenue
Suite 1500
Dallas, TX 75204
City Council/RSA Agenda 354 Tuesday, March 14, 2023
1 Elicia Mitchell
From: Elicia Mitchell
Sent: Thursday, August 18, 2022 10:35 AM
Subject: Looking for DBE participation for Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride-On Tri City!), and Uniforms.

Bcc: [email protected]
Project: Union City Transit – RFP No: 21-07
August 18, 2022 Via: Email
Dear Business Owner:

Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride-On Tri City!), and Uniforms.

PLEASE NOTE: YOU MUST BE CERTIFIED WITH CUCP TO BE
AN ELIGIBLE VENDOR FOR THIS PROJECT.

MV Transportation is an Equal Opportunity Employer (EEO), and as a matter of policy, encourages the participation of Small Business (SB) and DBE businesses. If you are interested in participating in this project, please email or fax a copy of your NCDOT certificate and brief company bio to [email protected] by 8/10/22.

Sincerely,
Dennis Shipman
VP, Business Development
City Council/RSA Agenda 355 Tuesday, March 14, 2023
2 Elicia Mitchell, MPA, MCA
DBE and Procurement Compliance Manager
MV Transportation
2711 N. Haskell Avenue
Suite 1500
Dallas, TX 75204
City Council/RSA Agenda 356 Tuesday, March 14, 2023
1 Elicia Mitchell
From: Elicia Mitchell
Sent: Thursday, August 18, 2022 10:49 AM
Subject: Looking for DBE Participation for: Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride-On Tri City!), and Uniforms Bcc: [email protected]; [email protected]; [email protected] Project: Union City Transit – RFP No: 21-07
August 18, 2022 Via: Email
Dear Business Owner:

Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride-On Tri City!), and Uniforms.

PLEASE NOTE: YOU MUST BE CERTIFIED WITH CUCP TO BE
AN ELIGIBLE VENDOR FOR THIS PROJECT.

MV Transportation is an Equal Opportunity Employer (EEO), and as a matter of policy, encourages the participation of Small Business (SB) and DBE businesses. If you are interested in participating in this project, please email or fax a copy of your NCDOT certificate and brief company bio to [email protected] by 8/10/22.

Sincerely,
Dennis Shipman
VP, Business Development
City Council/RSA Agenda 357 Tuesday, March 14, 2023
2 Elicia Mitchell, MPA, MCA
DBE and Procurement Compliance Manager
MV Transportation
2711 N. Haskell Avenue
Suite 1500
Dallas, TX 75204
City Council/RSA Agenda 358 Tuesday, March 14, 2023
1 Elicia Mitchell
From: Elicia Mitchell
Sent: Thursday, August 18, 2022 1:50 PM
To: '[email protected]'
Subject: RE: Looking for DBE participation for Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride-On Tri City!), and Uniforms.

Perfect, thank you!
Elicia Mitchell, MPA, MCA
DBE and Procurement Compliance Manager
MV Transportation
2711 N. Haskell Avenue
Suite 1500
Dallas, TX 75204
From: [email protected] <[email protected]> Sent: Thursday, August 18, 2022 12:11 PM
To: Elicia Mitchell <[email protected]>
Subject: RE: Looking for DBE participation for Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride‐On Tri City!), and Uniforms. [ CAUTION - EXTERNAL EMAIL] This email came from outside the MVT organization. Please be cautious engaging in communication, clicking on links, or opening attachments. [ CAUTION - EXTERNAL EMAIL] Hi Elicia:

We are interested in being a bidding partner. Thanks!
Richard Crady
Blue Goose Uniforms, DBE/MBE
JCM & Associates, Inc.
800‐543‐3732
From: Elicia Mitchell <[email protected]>
Sent: Thursday, August 18, 2022 8:35 AM
Subject: Looking for DBE participation for Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride‐On Tri City!), and Uniforms.

Project: Union City Transit – RFP No: 21-07
City Council/RSA Agenda 359 Tuesday, March 14, 2023
2 August 18, 2022 Via: Email
Dear Business Owner:

Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride-On Tri City!), and Uniforms.

PLEASE NOTE: YOU MUST BE CERTIFIED WITH CUCP TO BE
AN ELIGIBLE VENDOR FOR THIS PROJECT.

MV Transportation is an Equal Opportunity Employer (EEO), and as a matter of policy, encourages the participation of Small Business (SB) and DBE businesses. If you are interested in participating in this project, please email or fax a copy of your NCDOT certificate and brief company bio to [email protected] by 8/10/22.

Sincerely,
Dennis Shipman
VP, Business Development
Elicia Mitchell, MPA, MCA
DBE and Procurement Compliance Manager
MV Transportation
2711 N. Haskell Avenue
Suite 1500
Dallas, TX  75204
City Council/RSA Agenda 360 Tuesday, March 14, 2023
Current Cost ($)
Year 1 ‐
Cost ($)
1/1/2023 ‐
12/31/23
Year 2 ‐
Inflation
Rate (%)
1/1/2024 ‐
12/31/24
Option
Year ‐
Inflation
Rate (%)
1/1/2025 ‐
12/31/25
Option
Year ‐
Inflation
Rate (%)
1/1/2026 ‐
12/31/26
Option
Year ‐
Inflation
Rate (%)
1/1/2027 ‐
12/31/27
$                                   21.34 $     21.34 3% 2% 2% 2% $                                   26.35 $     26.35 3% 2% 2% 2% $                                     4.00 $        4.00 3% 2% 2% 2% $                                   10.95 $     10.95 3% 2% 2% 2% $                                   21.34 $     21.34 3% 2% 2% 2% $                                   26.35 $     26.35 3% 2% 2% 2%  Indicate inflation rate per year.
 Provide information regarding additional fees and payment terms (below pricing) Item
a. Driver Uniform: Shirt/Blouse, Style: Standard Button up work shirt / long and short sleeves
b. Driver Uniform: Pants ‐ Dickie (like) Black or Dark Blue (includes varying inseam lengths)
c. Driver Uniform: Logo/Patches: MV Transportation
Patch on Right Shoulder of Shirt only
e. Driver and Supervisor Uniform: Safety Vests
f. Supervisor Uniform: Shirt ‐ Style: Standard Button up work shirt /blouse
g. Supervisor Uniform: Black/Blue Dickies (like) work
pant/short (includes varying inseam lengths)
       Provide any volume discounts
Please break down your pricing as follows:
a. Driver Uniform: Shirt/Blouse, Style: Standard Button up work shirt / long and short sleeves b. Driver Uniform: Pants ‐ Dickie (like) Black or Dark Blue (includes varying inseam lengths) c. Driver Uniform: Logo/Patches: MV Transportation Patch on Right Shoulder of Shirt only d. Driver Jacket: Standard. MV Logo on Right Shoulder of Jacket only e. Driver and Supervisor Uniform: Safety Vests
f. Supervisor Uniform: Shirt ‐ Style: Standard Button up work shirt /blouse g. Supervisor Uniform: Black/Blue Dickies (like) work pant/short (includes varying inseam lengths) h. Additional Fees per Unit
Pricing
 Provide current unit pricing including any markup or profit (excluding taxes) Products and Specifications
MV Transportation, Inc.

Quote Request
MV Transportation, Inc. is soliciting DBE vendors to participate in its proposal submittal to the Operations and Maintenance Services for Union City Transit(Fixed‐Route, Paratransit, Microtransit, Ride‐On Tri‐City!) City Project No. 21‐07 in Union City, CA.

Responses for this quote solitication are due by September 19, 2021 by 5:00PM PST. LATE SUBMISSIONS WILL NOT BE ACCEPTED.

Scope of Work, Products & Specifications & Pricing ‐ Overview Provide Uniforms – MV is looking to potentially partner with a qualified DBE firm for the provision of uniforms at its operation in Union City, CA.

Firm Requirements

1. Firm must possess a valid DBE certification from the California Unified Certification Program (CUCP). To verify certification status please visit:
https://californiaucp.dbesystem.com/

2. All certifications must be active and without any restrictions.

3. DBE firms must provide a copy of their current and valid certification with the quote package.

Quote Requirements

1. All quotes must be completed using this form, and returned in excel format

2. All quotes must include the following information: Company Name, Company Address, Contact Telephone Number & Email Address, Payment City Council/RSA Agenda 361 Tuesday, March 14, 2023
$ ‐ ‐ $ 0% 0% 0% 0% Additional Fees (Describe):

Payment Terms:

Firm Name:

Firm Address:

Contact Number Email Addre
NET 30 DAYS
JCM & ASSOCIATES, INC.
5443 E. WASHINGTON BLVD. COMMERCE CA 90040
800‐543‐3732 [email protected]
h. Additional Fees per Unit
City Council/RSA Agenda 362 Tuesday, March 14, 2023
479 MASON STREET | SUITE 221 | VACAVILLE, CA 95688
Project: Union City Transit – RFP No: 21-07
Owner: Union City
Bid Date: 9/27/22

September 7, 2022 Via: Email
Dear Business Owner:

Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride-On Tri City!), and Uniforms.

PLEASE NOTE: YOU MUST BE CERTIFIED WITH CUCP TO BE
AN ELIGIBLE VENDOR FOR THIS PROJECT.

Should you need any assistance in determining your DBE status or obtaining certification, contact the DBE Administration Office at (510) 675-5446. If you require additional advice and/or assistance in this process, obtaining bonds, lines for credit, or insurance required by Union City or MV, please email Elicia Mitchell at [email protected].

MV Transportation is an Equal Opportunity Employer (EEO), and as a matter of policy, encourages the participation of Small Business (SB) and DBE businesses. If you are interested in participating in this project, please email or fax a copy of your CUCP certificate and brief company bio to [email protected] by 9/20/22.

Sincerely,
Dennis Shipman
VP, Business Development
City Council/RSA Agenda 363 Tuesday, March 14, 2023
1 Elicia Mitchell
From: [email protected]
Sent: Wednesday, September 7, 2022 2:27 PM
To: Elicia Mitchell
Subject: RE: Looking for DBE Participation for Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride-On Tri City!), and Uniforms. [ CAUTION - EXTERNAL EMAIL] This email came from outside the MVT organization. Please be cautious engaging in communication, clicking on links, or opening attachments. [ CAUTION - EXTERNAL EMAIL] Hi Elicia:

Yes we are interested in partnering with you. Thanks!
Richard Crady
Blue Goose Uniforms, DBE/MBE
JCM & Associates, Inc.
800‐543‐3732
From: Elicia Mitchell <[email protected]>
Sent: Wednesday, September 7, 2022 12:20 PM
Subject: Looking for DBE Participation for Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride‐On Tri City!), and Uniforms.

Union City Transit – RFP No: 21‐07
Owner: Union City
September 7, 2022 Via: Email
Dear Business Owner:

Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride-On Tri City!), and Uniforms.

City Council/RSA Agenda 364 Tuesday, March 14, 2023
2 PLEASE NOTE: YOU MUST BE CERTIFIED WITH CUCP TO BE
AN ELIGIBLE VENDOR FOR THIS PROJECT.

Should you need any assistance in determining your DBE status or obtaining certification, contact the DBE Administration Office at (510) 675-5446. If you require additional advice and/or assistance in this process, obtaining bonds, lines for credit, or insurance required by Union City or MV, please email Elicia Mitchell at [email protected].

MV Transportation is an Equal Opportunity Employer (EEO), and as a matter of policy, encourages the participation of Small Business (SB) and DBE businesses. If you are interested in participating in this project, please email or fax a copy of your CUCP certificate and brief company bio to [email protected] by 9/19/22.

Sincerely,
Dennis Shipman
VP, Business Development
Elicia Mitchell, MPA, ECMCA, ADR
DBE and Procurement Compliance Manager
MV Transportation
2711 N. Haskell Avenue
Suite 1500
Dallas, TX 75204
972‐391‐4673
214‐412‐3939
City Council/RSA Agenda 365 Tuesday, March 14, 2023
1 Elicia Mitchell
From: [email protected]
Sent: Wednesday, September 7, 2022 3:44 PM
To: Elicia Mitchell
Subject: RE: Looking for DBE Participation for Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride-On Tri City!), and Uniforms.

Attachments: Uniform Quote form - Union City.xlsx
[ CAUTION - EXTERNAL EMAIL] This email came from outside the MVT organization. Please be cautious engaging in communication, clicking on links, or opening attachments. [ CAUTION - EXTERNAL EMAIL] Hi Elicia:

Please see attached. Thanks!
Richard Crady
Blue Goose Uniforms, DBE/MBE
JCM & Associates, Inc.
800‐543‐3732
From: Elicia Mitchell <[email protected]>
Sent: Wednesday, September 7, 2022 12:58 PM
To: [email protected]
Subject: RE: Looking for DBE Participation for Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride‐On Tri City!), and Uniforms.

Good Afternoon Richard,
Perfect, thank you! Please find attached a copy of the quote form for your review. We appreciate your support of this endeavor.

Sincerest regards,
Elicia Mitchell, MPA, ECMCA, ADR
DBE and Procurement Compliance Manager
MV Transportation
2711 N. Haskell Avenue
Suite 1500
Dallas, TX 75204
972‐391‐4673
214‐412‐3939
City Council/RSA Agenda 366 Tuesday, March 14, 2023
2 From: [email protected] <[email protected]> Sent: Wednesday, September 7, 2022 2:27 PM
To: Elicia Mitchell <[email protected]>
Subject: RE: Looking for DBE Participation for Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride‐On Tri City!), and Uniforms. [ CAUTION - EXTERNAL EMAIL] This email came from outside the MVT organization. Please be cautious engaging in communication, clicking on links, or opening attachments. [ CAUTION - EXTERNAL EMAIL] Hi Elicia:

Union City Transit – RFP No: 21‐07
Owner: Union City
September 7, 2022 Via: Email
Dear Business Owner:

Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride-On Tri City!), and Uniforms.

City Council/RSA Agenda 367 Tuesday, March 14, 2023
3 PLEASE NOTE: YOU MUST BE CERTIFIED WITH CUCP TO BE
AN ELIGIBLE VENDOR FOR THIS PROJECT.

Should you need any assistance in determining your DBE status or obtaining certification, contact the DBE Administration Office at (510) 675-5446. If you require additional advice and/or assistance in this process, obtaining bonds, lines for credit, or insurance required by Union City or MV, please email Elicia Mitchell at [email protected].

MV Transportation is an Equal Opportunity Employer (EEO), and as a matter of policy, encourages the participation of Small Business (SB) and DBE businesses. If you are interested in participating in this project, please email or fax a copy of your CUCP certificate and brief company bio to [email protected] by 9/19/22.

Sincerely,
Dennis Shipman
VP, Business Development
Elicia Mitchell, MPA, ECMCA, ADR
DBE and Procurement Compliance Manager
MV Transportation
2711 N. Haskell Avenue
Suite 1500
Dallas, TX 75204
972‐391‐4673
214‐412‐3939
City Council/RSA Agenda 368 Tuesday, March 14, 2023
1 Elicia Mitchell
From: Elicia Mitchell
Sent: Wednesday, September 7, 2022 2:20 PM
Subject: Looking for DBE Participation for Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride-On Tri City!), and Uniforms.

Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride-On Tri City!), and Uniforms.

PLEASE NOTE: YOU MUST BE CERTIFIED WITH CUCP TO BE
AN ELIGIBLE VENDOR FOR THIS PROJECT.

Should you need any assistance in determining your DBE status or obtaining certification, contact the DBE Administration Office at (510) 675-5446. If you require additional advice and/or assistance in this process, obtaining bonds, lines for credit, or insurance required by Union City or MV, please email Elicia Mitchell at [email protected].

MV Transportation is an Equal Opportunity Employer (EEO), and as a matter of policy, encourages the participation of Small Business (SB) and DBE businesses. If you are interested in participating in this project, please email or fax a copy of your CUCP certificate and brief company bio to [email protected] by 9/19/22.

City Council/RSA Agenda 369 Tuesday, March 14, 2023
2 Sincerely,
Dennis Shipman
VP, Business Development
Elicia Mitchell, MPA, ECMCA, ADR
DBE and Procurement Compliance Manager
MV Transportation
2711 N. Haskell Avenue
Suite 1500
Dallas, TX 75204
972‐391‐4673
214‐412‐3939
City Council/RSA Agenda 370 Tuesday, March 14, 2023
1 Elicia Mitchell
From: Elicia Mitchell
Sent: Wednesday, September 7, 2022 2:20 PM
Subject: Looking for DBE Participation for Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride-On Tri City!), and Uniforms.

Vehicle Cleaning and Washing, Vehicle Maintenance, Transportation Services (Fixed Route, Paratransit, Microtransit, and Ride-On Tri City!), and Uniforms.

PLEASE NOTE: YOU MUST BE CERTIFIED WITH CUCP TO BE
AN ELIGIBLE VENDOR FOR THIS PROJECT.

Should you need any assistance in determining your DBE status or obtaining certification, contact the DBE Administration Office at (510) 675-5446. If you require additional advice and/or assistance in this process, obtaining bonds, lines for credit, or insurance required by Union City or MV, please email Elicia Mitchell at [email protected].

MV Transportation is an Equal Opportunity Employer (EEO), and as a matter of policy, encourages the participation of Small Business (SB) and DBE businesses. If you are interested in participating in this project, please email or fax a copy of your CUCP certificate and brief company bio to [email protected] by 9/19/22.

City Council/RSA Agenda 371 Tuesday, March 14, 2023
2 Sincerely,
Dennis Shipman
VP, Business Development
Elicia Mitchell, MPA, ECMCA, ADR
DBE and Procurement Compliance Manager
MV Transportation
2711 N. Haskell Avenue
Suite 1500
Dallas, TX 75204
972‐391‐4673
214‐412‐3939
City Council/RSA Agenda 372 Tuesday, March 14, 2023
1 Elicia Mitchell
Subject: FW: Looking for DBE participation for Non-Revenue Vehicles, On-Site Wet Fueling, and Uniforms Attachments: Uniform Quote form - Union City (4).xlsx
Importance: High
From: Connie Tualla <[email protected]>
Sent: Monday, September 19, 2022 6:50 PM
To: Elicia Mitchell <[email protected]>
Subject: RE: Looking for DBE participation for Non‐Revenue Vehicles, On‐Site Wet Fueling, and Uniforms Importance: High
[ !!CAUTION - EXTERNAL EMAIL!!]
This email came from outside the MVT organization. Please be cautious engaging in communication, clicking on links, or opening attachments. [ !!CAUTION - EXTERNAL EMAIL!!]
See attached.

On 09/19/2022 4:17 PM Elicia Mitchell <[email protected]> wrote:

Hey Connie,
How’s it going? Were you able to download the form?
Elicia Mitchell, MPA, ECMCA, ADR
DBE and Procurement Compliance Manager
MV Transportation
2711 N. Haskell Avenue
Suite 1500
Dallas, TX 75204
972‐391‐4673
214‐412‐3939
Received quote form on the incorrect
email thread. Confirmed that this is the
correct quote for the Union City project.

City Council/RSA Agenda 373 Tuesday, March 14, 2023
2 From: Connie Tualla <[email protected]>
Sent: Monday, September 19, 2022 5:27 PM
To: Elicia Mitchell <[email protected]>
Subject: RE: Looking for DBE participation for Non‐Revenue Vehicles, On‐Site Wet Fueling, and Uniforms [ CAUTION - EXTERNAL EMAIL] This email came from outside the MVT organization. Please be cautious engaging in communication, clicking on links, or opening attachments. [ CAUTION -
EXTERNAL EMAIL]
got it
thank you
On 09/19/2022 3:14 PM Elicia Mitchell <[email protected]> wrote:

Good Afternoon Connie,
You may have to download the form into Excel and then fill in the information.

Sincerely,
Elicia Mitchell, MPA, ECMCA, ADR
DBE and Procurement Compliance Manager
MV Transportation
2711 N. Haskell Avenue
City Council/RSA Agenda 374 Tuesday, March 14, 2023
3 Suite 1500
Dallas, TX 75204
972‐391‐4673
214‐412‐3939
From: Connie Tualla <[email protected]>
Sent: Monday, September 19, 2022 4:46 PM
To: Elicia Mitchell <[email protected]>
Subject: RE: Looking for DBE participation for Non‐Revenue Vehicles, On‐Site Wet Fueling, and Uniforms
Importance: High
[ CAUTION - EXTERNAL EMAIL] This email came from
outside the MVT organization. Please be cautious
engaging in communication, clicking on links, or
opening attachments. [ CAUTION - EXTERNAL EMAIL]
Please email your form as fillable attachment.
thank you,
On 09/19/2022 11:58 AM Elicia Mitchell
<[email protected]> wrote:

Yes please
Elicia Mitchell, MPA, ECMCA, ADR
DBE and Procurement Compliance Manager
City Council/RSA Agenda 375 Tuesday, March 14, 2023
4 MV Transportation
2711 N. Haskell Avenue
Suite 1500
Dallas, TX 75204
972‐391‐4673
214‐412‐3939
From: Connie‐teams By Design <[email protected]> Sent: Monday, September 19, 2022 1:54 PM
To: Elicia Mitchell <[email protected]>
Subject: Re: Looking for DBE participation for Non‐Revenue Vehicles, On‐Site Wet Fueling, and Uniforms
[ CAUTION - EXTERNAL EMAIL] This email
came from outside the MVT organization.

Please be cautious engaging in
communication, clicking on links, or opening
attachments. [ CAUTION - EXTERNAL EMAIL]
Quote on YOUR form?
Sent from my iPhone
On Sep 19, 2022, at 9:00 AM, Elicia Mitchell
<[email protected]> wrote:

Good Morning Connie,
For the Union City rebid, we need to get a quote form
from you. Would you be able to complete one for us
now? We need to submit it soon.

City Council/RSA Agenda 376 Tuesday, March 14, 2023
5 Thanks so much for your time and assistance in this
matter.

Sincerely,
Elicia Mitchell, MPA, ECMCA, ADR
DBE and Procurement Compliance Manager
MV Transportation
2711 N. Haskell Avenue
Suite 1500
Dallas, TX 75204
972‐391‐4673
214‐412‐3939
City Council/RSA Agenda 377 Tuesday, March 14, 2023
Products and Specifications
MV Transportation, Inc.

Quote Request
MV Transportation, Inc. is soliciting DBE vendors to participate in its proposal submittal to the Operations and Maintenance Services for Union City Transit(Fixed-Route, Paratransit, Microtransit, Ride-On Tri-City!) City Project No. 21-07 in Union City, CA.

Responses for this quote solitication are due by September 19, 2022 by 5:00PM PST. LATE SUBMISSIONS WILL NOT BE ACCEPTED.

Scope of Work, Products & Specifications & Pricing - Overview Provide Uniforms – MV is looking to potentially partner with a qualified DBE firm for the provision of uniforms at its operation in Union City, CA.

Firm Requirements

1. Firm must possess a valid DBE certification from the California Unified Certification Program (CUCP). To verify certification status please visit:
https://californiaucp.dbesystem.com/

2. All certifications must be active and without any restrictions.

3. DBE firms must provide a copy of their current and valid certification with the quote package.

Quote Requirements

1. All quotes must be completed using this form, and returned in excel format

2. All quotes must include the following information: Company Name, Company Address, Contact Telephone Number & Email Address, Payment • Provide any volume discounts
Please break down your pricing as follows:
a. Driver Uniform: Shirt/Blouse, Style: Standard Button up work shirt / long and short sleeves b. Driver Uniform: Pants - Dickie (like) Black or Dark Blue (includes varying inseam lengths) c. Driver Uniform: Logo/Patches: MV Transportation Patch on Right Shoulder of Shirt only d. Driver Jacket: Standard. MV Logo on Right Shoulder of Jacket only e. Driver and Supervisor Uniform: Safety Vests
f. Supervisor Uniform: Shirt - Style: Standard Button up work shirt /blouse g. Supervisor Uniform: Black/Blue Dickies (like) work pant/short (includes varying inseam lengths) h. Additional Fees per Unit
Pricing
•Provide current unit pricing including any markup or profit (excluding taxes) •Indicate inflation rate per year.
•Provide information regarding additional fees and payment terms (below pricing) City Council/RSA Agenda 378 Tuesday, March 14, 2023
Current Cost ($)
Year 1 -
Cost ($)
1/1/2023 -
12/31/23
Year 2 -
Inflation
Rate (%)
1/1/2024 -
12/31/24
Option
Year -
Inflation
Rate (%)
1/1/2025 -
12/31/25
Option
Year -
Inflation
Rate (%)
1/1/2026 -
12/31/26
Option
Year -
Inflation
Rate (%)
1/1/2027 -
12/31/27
$ 12.99 $ 12.99 $ 13.25 $ 13.25 $ 13.58 $ 13.58
$ 18.49 $ 18.49 $ 18.86 $ 18.86 $ 19.33 $ 19.33
$ 4.05 $ 4.05 $ 4.10 $ 4.10 $ 4.20 $ 4.20
$ 15.00 $ 15.00 $ 15.30 $ 15.30 $ 15.88 $ 15.88
$ 12.99 $ 12.99 $ 13.25 $ 13.25 $ 13.58 $ 13.58
$ 18.49 $ 18.49 $ 18.86 $ 18.86 $ 19.33 $ 19.33
$ - $ - $ - $ - $ - $ -
Additional Fees (Describe):

Payment Terms:

Firm Name:

Firm Address:

Contact Number Email Addre
Upcharge for Sizes above XL, Pants above Size 42, Long Sleeve Shirts add $1 to above price Item
a. Driver Uniform: Shirt/Blouse, Style: Standard Button up work shirt / long and short sleeves
b. Driver Uniform: Pants - Dickie (like) Black or Dark Blue (includes varying inseam lengths)
c. Driver Uniform: Logo/Patches: MV Transportation
Patch on Right Shoulder of Shirt only
e. Driver and Supervisor Uniform: Safety Vests
f. Supervisor Uniform: Shirt - Style: Standard Button up work shirt /blouse
g. Supervisor Uniform: Black/Blue Dickies (like) work
pant/short (includes varying inseam lengths)
h. Additional Fees per Unit
Terms: Net 30 / Price Per Year in Dollar Amount, not % inflation rate TEAMS By DESIGN, INC.
37536 S. Ridgeview Blvd., Tucson, AZ 85739
707-673-7514 [email protected]
City Council/RSA Agenda 379 Tuesday, March 14, 2023
EXHIBIT DACKNOWLEDGEMENT OF

UNION CITY TRANSIT

PROCUREMENT

PROCEDURES
City Council/RSA Agenda 380 Tuesday, March 14, 2023
EXHIBIT D – ACKNOWLEDGEMENT OF UNION CITY TRANSIT PROCUREMENT PROCEDURES | 1 Exhibit D – Acknowledgement of Union City Transit Procurement Procedures
Included in the Attachments for this Request for Proposal are the following:

A. Attachment XV – City of Union City – Transit Division Purchasing Policies Updated – July 21, 2021
B. Attachment XVI – City of Union City – Transit Division Purchasing Policies Addendum I Updated – February 16, 2022
The Proposer hereby certifies that they have reviewed the Attachments and acknowledge them.

Signature of Authorized Official
Name and Title of Authorized Official Dorothea DePrisco, Assistant Corporate Secretary Date 9/23/22 City Council/RSA Agenda 381 Tuesday, March 14, 2023

EXHIBIT E-LOBBYING

CERTIFICATION
City Council/RSA Agenda 382 Tuesday, March 14, 2023
EXHIBIT E – LOBBYING CERTIFICATION | 1
Exhibit E – Lobbying Certification

FOR CONTRACTS GRANTS, LOANS AND COOPERATIVE AGREEMENTS
(Pursuant to 49 CFR Part 20, Appendix A)
The undersigned certifies, to the best of his or her knowledge and belief, that:

No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form--LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions and as amended by “Government wide Guidance for New Restrictions on Lobbying,” 61 Fed. Reg. 1413 (1/19/96).

The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The PROPOSER, , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the PROPOSER understands and agrees that the provisions of 31 U.S.C. A 3801, et. seq. apply to this certification and disclosure, if any.

Signature of Authorized Official
Name and Title of Authorized Official Dorothea DePrisco, Assistant Corporate Secretary Date 9/23/22 City Council/RSA Agenda 383 Tuesday, March 14, 2023
EXHIBIT E – LOBBYING CERTIFICATION | 2

DISCLOSURE OF LOBBYING ACTIVITIES
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352

1. Type of Federal Action:
a. contract
b. grant
c. cooperative agreement
d. loan
e. loan guarantee
f. loan insurance

2. Status of Federal Action:
a. bid/offer/application
b. initial award
c. post-award

3. Report Type:
a. initial filing
b. material change
For Material Change Only:

Year Quarter
Date of last report:

4. Name and Address of Reporting Entity:
 Prime  Subawardee
Tier, if known:

Congressional COUNTY CONNECTION,
if known:

5. If Reporting Entity in No. 4 is Subawardee,
Enter Name and Address of Prime:

Congressional COUNTY CONNECTION,
if known:

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable:

8. Federal Action Number, if known: 9. Award Amount, if known: $

10.a. Name and Address of Lobbying Entity
(if individual, last name, first name, MI):

10.b. Individuals Performing Services
(including address if different from No.
10a) (last name, first name, MI):
(Attach Continuation Sheet(s), if necessary)

11. Amount of Payment (check all that apply):
$
 actual  planned

13. Type of Payment (check all that apply):
 a. retainer
 b. one-time fee
 c. commission
 d. contingent fee
 e. deferred
 f. other; specify

12. Form of Payment (check all that apply):
 a. cash
 b. in-kind; specify: nature
value
N/A: MV does not have lobbying activities to disclose
City Council/RSA Agenda 384 Tuesday, March 14, 2023
EXHIBIT E – LOBBYING CERTIFICATION | 3

14. Brief Description of Services Performed or to be Performed and Date(s) of Service, including officer(s), employee(s), or Member(s) contacted, for Payment indicated in Item 11:
(Attach Continuation Sheet(s), if necessary)

15. Continuation Sheet(s) SF-LLL-A attached:  Yes  No

16. Information requested through this form is
authorized by title 31 U.S.C. section 1352.

This disclosure of lobbying activities is a
material representation of fact upon which
reference was placed by the user above
when this transaction was made or
entered into. This disclosure is required
pursuant to 31 U.S.C. 1352. This
information will be reported to the
Congress semi-annually and will be
available for public inspection. Any person
who fails to file the required disclosure
shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000
for each failure.

Signature:

Print Name:

Title:

Telephone No. Date:

DISCLOSURE OF LOBBYING ACTIVITIES

CONTINUATION SHEET
Reporting Entity: Page of
Authorized for Local Reproduction
Standard Form - LLL-A
BILLING CODES 3410-01-C; 6450-01-C; 6690-01-C;
8025-01C; 7510-01-C; 3510-FE-C; 8120-01-C; 4710-24-
C; 6116-01-C; 6051-01-C; 8230-01-C; 3210-01-C; 4210-
32-C; 4410-18-C; 4510-23-C;4810-25-C; 3001-01-C;
4000-01-C; 3820-01-C; 6560-50-C; 6820-61-C; 4310-RFC; 6718-01-C; 4150-04-C; 7555-01-C; 7537-01-C; 7536- 01-C; 6050-28-C; 4910-62-C N/A: MV does not have lobbying activities to disclose
City Council/RSA Agenda 385 Tuesday, March 14, 2023
EXHIBIT E – LOBBYING CERTIFICATION | 4

INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Use the SF-LLL-A Continuation Sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.

Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action.

Identify the status of the covered Federal action.

Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action.

Enter the full name, address, city, state, and zip code of the reporting entity. Include Congressional CITY OF UNION CITY, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants.

If the organization filing the report in item 4 checks "Subawardee", then enter the full name, address, city, state, and zip code of the prime Federal recipient. Include Congressional CITY OF UNION CITY, if known.

Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard.

Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments.

Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001."
City Council/RSA Agenda 386 Tuesday, March 14, 2023
EXHIBIT E – LOBBYING CERTIFICATION | 5
For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5.

Enter the full name, address, city, state, and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influence the covered Federal action.

Enter the full names of the individual(s) performing services and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI).

Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made.

Check the appropriate box (es). Check all boxes that apply. If payment is made through an inkind contribution, specify the nature and value of the in-kind payment.

Check the appropriate box (es). Check all boxes that apply. If other, specify nature.

Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to perform, and the date(s) of any services rendered. Include all preparatory and related activity, not just time spent in actual contact with Federal officials. Identify the Federal official(s) or employee(s) contacted or the officer(s), employee(s), or Member(s) of Congress that were contacted.

Check whether or not a SF-LLL-A Continuation Sheet(s) is attached.

The certifying official shall sign and date the form, print his/her name, title, and telephone number.

Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503 City Council/RSA Agenda 387 Tuesday, March 14, 2023
EXHIBIT FACKNOWLEDGEMENT OF

INSURANCE REQUIREMENTS
City Council/RSA Agenda 388 Tuesday, March 14, 2023
EXHIBIT F – ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS | 1 Exhibit F – Acknowledgement of Insurance Requirements
Included in the Proposal Price is full compensation for the requirements set forth INSURANCE REQUIREMENTS of the Contract Documents, including:

A. WORKERS’ COMPENSATION (per statutory requirement). Policy shall include a waiver of subrogation.

B. EMPLOYER’S LIABILITY coverage.
a. One Million Dollars ($1,000,000) per accident; and
b. One Million Dollars ($1,000,000) each employee by disease.

C. COMMERCIAL GENERAL LIABILITY coverage (covering any loss or liability, including the cost of defense of any action, for Bodily Injury, Death, Personal Injury and Property Damage) of not less than:
a. Ten Million Dollars ($10,000,000) per occurrence or claim b. Policy shall include a Waiver of Subrogation and Additional Insured endorsement. Policy will also contain either a Cross Liability endorsement or Severability of Interests Clause.

D. BUSINESS AUTOMOBILE LIABILITY INSURANCE coverage of not less than: Ten Million Dollars ($10,000,000) combined single limit occurrence.
a. Policy shall include a Waiver of Subrogation and Additional Insured endorsement.

Signature of Authorized Official
Name and Title of Authorized Official Dorothea DePrisco, Assistant Corporate Secretary Date 9/23/22 City Council/RSA Agenda 389 Tuesday, March 14, 2023
MV’S ITEMS FOR

DISCUSSION
City Council/RSA Agenda 390 Tuesday, March 14, 2023
Items for Discussion
1 MV respectfully requests discussion of the following recommendations at the appropriate time during the procurement process.

RFP/Contract
Section
Stated Language Proposed Language Explanation
Price Adjustment N/A Include provision that provides for price adjustments if Contractor’s costs increase
as a result of (i) changes to the scope of
work / service hours requested by the City,
(ii) changes in laws, rules, regulations, etc.
applicable to the services to be provided by
Contractor, and/or (iii) wage increases
necessary for Contractor to be able to
recruit and retain qualified employees as a
result of an increase in the minimum wage
in the City or surrounding jurisdictions; and
(iv) costs incurred in response to a federal,
state, or local state of emergency (including
the COVID-19 pandemic or similar national
emergency), including providing personal
protective equipment, supplies, staffing, and
additional services (including additional
health and safety services or
requirements). If the parties are unable to
agree on a rate adjustment, then either
party may terminate the contract upon 120
days written notice to the other party.

Contractor needs price protection for
changes requested by the City, or matters
that were not contemplated at the time of
Contractor’s proposal.

Exhibit G,
Paragraph 8.1,
Termination
City may
terminate at any
time upon 30
days’ written
notice to
Contractor.

Revise to provide for 60 days prior notice of
termination, and payment of Contractor’s
reasonable close-out costs.

Also revise to state any event of
Termination shall be viewed as for
convenience unless a specific event of
material breach.

Contractor may have contract termination
costs (including vehicle and real estate
lease termination) as well as employment
termination obligations required by law
(WARN ACT, etc.).

Exhibit G,
Section 5,
Counsel requires
City's approval
Revise to allow Contractor to select
counsel.

Contractor is required to indemnify the City
for not only the cost of counsel, but the
City Council/RSA Agenda 391 Tuesday, March 14, 2023
Items for Discussion
2 Indemnification
and Consultant’s
Responsibilities
outcome of the dispute. Accordingly,
Contractor should be able to choose
counsel since Contractor is the party “at
risk.” Further, Contractor shouldn’t be
required to use counsel that Contractor
does not believe is capable of handling the
defense.

Exhibit G, Add a
new clause
No Force
Majeure clause
Include force majeure provision relieving
both parties from performance under the
Contract for circumstances beyond their
reasonable control (acts of God, war, labor
strikes, slowdowns, sick-outs, or other
disputes, etc.).

Contractor should be excused from
performance under the contract for
circumstances beyond Contractor’s control,
including when Contractor’s performance is
made impossible due to riots, protests, or
acts of public unrest.

Exhibit G,
Section 5,
Indemnification
Broad Contractor
indemnity
including all
losses, costs, etc.
arising out of or
in any way
related to the
performance of
the Agreement,
except for the
sole negligence
of indemnified
parties
Revise to limit indemnity to Contractor’s
negligence or willful misconduct, and
exclude claims based on the active
negligence and/or willful misconduct by any
indemnified party.

For damages resulting from the joint
negligence of Contractor and an indemnified
party, damages should be apportioned on a
percentage of fault basis.

Exhibit G,
Paragraph 9.1,
Records created
as part of
Consultant’s
performance
Contractor shall
deliver all data
developed under
the Agreement to
the City.

Clarify language to make it clear that only
data/reports produced specifically for the
City under the Agreement (as opposed to
work product created for Contractor’s
business generally). Also clarify that
software and computer programs provided
for the performance of the services is not
included and the City will not obtain
ownership as a result of the Agreement.

Contractor will be licensing software for use
in performance of the services. Contractor
does not own such software, and the City
will not acquire ownership of the software as
a result of the Agreement (and Contractor
has no ability to grant such rights).

City Council/RSA Agenda 392 Tuesday, March 14, 2023
Items for Discussion
3 Exhibit G,
Paragraph

10.13, Breaches
and Dispute
Resolution
City has
unilateral
decision-making
authority
Revise to provide for dispute resolution via
mediation, arbitration and/or a court of
competent jurisdiction.

Disputes should not be conclusively
determined by either party to the dispute.

Exhibit G, Add
new Order of
Precedence
Add order of precedence of the documents
and the contracts requirements including
the FTA required terms.

RFP, Part II –
Scope of Work,
Section 9.

Insurance
Requirements, 1.

Comprehensive
General Liability,

1. Name City of
Union City as
insured
Name City of Union City as additional
insured
Third parties can be named as additional
insured on a general liability policy
RFP, Part II –
Scope of Work,
Section 9.

Insurance
Requirements, 2.

Automotive
Liability
Insurance, 3.

Include Medical
Payments with
coverage limits of
at least $5,000
per occurrence
Include Medical Payments with coverage
limits of at least $5,000 per occurrence
Contractor does not purchase Medical
Payments coverage.

RFP, Part II –
Scope of Work,
Section 9.

Insurance
Requirements, 2.

Automotive
Liability
Insurance, 4.

Name City of
Union City
Name City of Union City additional insured City can be additional insured on Contractor’s Automobile Liability policy.

RFP, Part II –
Scope of Work,
Section 9.

Insurance
Be primary for all
purposes
Be primary for all purposes to any
insurance held by the City of Union City
Primary insurance coverage is primary to
insurance policies held by the additional
insured, as stated in Section 9, 5.7
City Council/RSA Agenda 393 Tuesday, March 14, 2023
Items for Discussion
4 Requirements, 2.

Automotive
Liability
Insurance, 5.

RFP, Part II –
Scope of Work,
Section 9.

Insurance
Requirements, 3.

Collision and
Comprehensive
Insurance
Contractor elects to self-insure collision and
comprehensive insurance for all vehicles.

Please confirm self insurance is acceptable
for this requirement as long as Contractor
agrees to comply with the specifications in
this Section
RFP, Part II –
Scope of Work,
Section 9.

Insurance
Requirements, 5.

General
Provisions, 7.

Policies shall
name City of
Union City and
City of Fremont
as additional
insureds…
Policies, except Workers Compensation,
shall name City of Union City and City of
Fremont as additional insureds…
Third parties cannot be named additional
insured on Workers Compensation policies.

RFP, Part II –
Scope of Work,
Section 9.

Insurance
Requirements, 5.

General
Provisions

CONTRACTOR
shall furnish
properly
executed
Certificates of
Insurance from
insurance
companies
acceptable to
Union City
Transit and
signed copies of
the specified
endorsements for
each policy prior
to
commencement
CONTRACTOR shall furnish properly
executed Certificates of Insurance from
insurance companies acceptable to Union
City Transit and signed copies of the
specified endorsements for each policy
prior to commencement of work under this
RFP. Such documentation shall clearly
evidence all coverage required above,
including specific evidence of separate
endorsements naming City of Union City
and shall provide that such insurance shall
not be materially changed, terminated, or
allowed to expire canceled except after
thirty (30) days written notice by certified
mail, return receipt requested, has been
given to Union City Transit.

Commercial insurers do not sign each
endorsement on an insurance policy. In
addition, commercial insurers provide thirty
days notice of cancellation to third parties by
standard US mail, not notice of material
change or allowing to expire.

City Council/RSA Agenda 394 Tuesday, March 14, 2023
Items for Discussion
5 of work under this
RFP. Such
documentation
shall clearly
evidence all
coverage
required above,
including specific
evidence of
separate
endorsements
naming City of
Union City and
shall provide that
such insurance
shall not be
materially
changed,
terminated, or
allowed to expire
except after thirty
(30) days written
notice by certified
mail, return
receipt
requested, has
been given to
Union City
Transit.

RFP, Part II –
Scope of Work,
Section 9.

Insurance
Requirements, 5.

General
Provisions
Union City
Transit reserves
the right to
require complete,
certified copies of
all required
insurance
policies, including
Union City Transit reserves the right to
require complete, certified copies of all
required insurance policies, including
endorsements affecting the coverage
required by these specifications at any time.

Contractor will provide complete copies of
policies upon request.

City Council/RSA Agenda 395 Tuesday, March 14, 2023
Items for Discussion
6 endorsements
affecting the
coverage
required by these
specifications at
any time.

Consulting
Services
Agreement,

4.1.B,
Commercial or
Business
Automobile
Liability
No endorsement
shall be attached
limiting the
coverage.

No endorsement shall be attached limiting
the coverage below the required coverages
in this Agreement.

Endorsements limit coverage. Consultant’s
endorsements will not limit coverage below
anything required in the Agreement.

Consulting
Services
Agreement,

4.1.D,
Professional
Liability/Errors &
Omissions
Any deductible of
self-insured
retention shall not
exceed $150,000
per claim.

Any deductible of self-insured retention
shall not exceed $150,000 per claim.

Deductibles and self-insured retentions are
the sole responsibility of the Consultant and
the level of retention is contemplated
annually in an agreement between the
insurer and the Consultant based on
Consultant’s financial position. Deductibles
and self-insured retentions are of no
financial risk to City
Consulting
Services
Agreement, 4.2.

Additional
requirements. d.

Each insurance
policy required by
this clause shall
be endorsed to
state that
coverage shall
not be canceled
by either party,
except after 30
days’ prior written
notice has been
provided to the
City.

Each insurance policy required by this
clause shall be endorsed to state that
coverage shall not be canceled by either
party, except after 30 days’ prior written
notice has been provided to the City.

Commercial insurers can only provide
advanced notice of their cancellation of a
policy.

City Council/RSA Agenda 396 Tuesday, March 14, 2023
Items for Discussion
7 Consulting
Services
Agreement, 4.2.

Additional
requirements. e.

The City reserves
the rights to
require the
Consultant to
provide complete,
certified copies of
all required
insurance
policies.

The City reserves the rights to require the
Consultant to provide complete, certified
copies of all required insurance policies.

Contractor will provide complete copies of
all policies upon City’s request.

Consulting
Services
Agreement, 4.3.

All Policies
Requirements.,
b. Deductibles
and Self-Insured
Retentions.

Consultant shall
disclose to and
obtain the written
approval of City
for the selfinsured
retentions and
deductibles
before beginning
any of the
services or work
called for by any
term of this
Agreement. At
the option of the
City, either: the
insurer shall
reduce or
eliminate such
deductibles or
self-insured
retentions as
respects the City,
its officers,
employees, and
volunteers; or the
Consultant shall
provide a
Consultant shall disclose to and obtain the
written approval of City for the self-insured
retentions and deductibles before beginning
any of the services or work called for by any
term of this Agreement. At the option of the
City, either: the insurer shall reduce or
eliminate such deductibles or self-insured
retentions as respects the City, its officers,
employees, and volunteers; or the
Consultant shall provide a financial
guarantee satisfactory to the City
guaranteeing payment of losses and related
investigations, claim administration and
defense expenses.

Consultant maintains a deductible of
$5,000,000 per occurrence for Automobile
Liability, $3,000,000 per occurrence for
General Liability, a self-insured retention of
$1,000,000 for Workers Compensation and
a self-insured retention of $5,000,000 for
Professional Liability. The levels of
retentions and deductibles are assessed
annually with Consultant’s insurers and
collateral is held at the insurer level to cover
any default risk exposure. There is no
financial risk to City for Consultant’s
retentions or deductibles. They cannot be
eliminated or reduced for certain clients as
they are part of Consultant’s entire
nationwide insurance program.

City Council/RSA Agenda 397 Tuesday, March 14, 2023
Items for Discussion
8 financial
guarantee
satisfactory to the
City guaranteeing
payment of
losses and
related
investigations,
claim
administration
and defense
expenses.

Consulting
Services
Agreement, 4.3.

All Policies
Requirements.,
c. Wasting
Policies
No policy
required by this
Section 4 shall
include a
“wasting” policy
limit (i.e. limit that
is eroded by the
cost of defense).

No policy required by this Section 4, except
Professional Liability, shall include a
“wasting” policy limit (i.e. limit that is eroded
by the cost of defense).

Professional liability policies defense costs
erode policy limits. Consultant’s
Professional Liability policy limit is
significantly higher than the requirement in
Section 4.

Consulting
Services
Agreement, 4.3.

All Policies
Requirements.,
d. Waiver of
Subrogation
The Workers’
Compensation
policy shall be
endorsed with a
waiver of
subrogation in
favor of the entity
for all work
performed by the
consultant, its
employees,
agents and
subConsultants.

The Workers’ Compensation policy shall be
endorsed with a waiver of subrogation in
favor of the entity for all work performed by
the consultant, and its employees, agents
and subConsultants.

The only individuals covered under a
Workers Compensation policy are the
Consultant’s employees. Policies cannot
waive subrogation for individuals not
covered by the policy.

License
Agreement, J.

INSURANCE
Insurance
required by this
License
Insurance required by this License
Agreement shall be endorsed to state that
coverage shall not be canceled or
Commercial insurers provide thirty days
advance notice of cancellation only.

City Council/RSA Agenda 398 Tuesday, March 14, 2023
Items for Discussion
9 Agreement shall
be endorsed to
state that
coverage shall
not be canceled
or substantially
modified except
after thirty (30)
days’ prior written
notice has been
provided to the
City.
substantially modified except after thirty
(30) days’ prior written notice has been
provided to the City.

Exhibit A, RFP
Pricing Staffing
Attachment
The concept of
Fixed Costs is
absent.

MV requests that the City amend Exhibit A
RFP Pricing Staffing Attachment for
Fremont to reflect a fixed and variable cost.

Revising Exhibit A RFP Pricing Staffing
Attachment for Fremont will allow proposers
to recoup their fixed vehicle costs.

City Council/RSA Agenda 399 Tuesday, March 14, 2023

APPENDIX A- THANK YOU

CARD FROM HIGH SCHOOL
City Council/RSA Agenda 400 Tuesday, March 14, 2023
City Council/RSA Agenda 401 Tuesday, March 14, 2023

APPENDIX B- CLIENT LIST
City Council/RSA Agenda 402 Tuesday, March 14, 2023
MV Transportation Appendix B ‐ Client List Section 2.1
Division Name and Number Contract Name Service Type
Putnam County NY ‐ 239 Services Agreement Contract 2022012 Multimode Salinas CA ‐ 86 Operation of MST Rides ADA & Special Transportation Paratransit Services and Oth Multimode LA CityRide CA ‐ 280 C‐140036 Operation of the CityRide Program DAR Services Paratransit Hanford CA ‐ 62 Kings Area Rural Transit (KART) Multimode Palm Beach ‐ 94 Palm Tran Paratransit ‐ Run Package A Paratransit Fairfield CA ‐ 11 Fairfield‐Suisun Transit Multimode
Charles County, MD ‐ 126 VanGo Transit Operations Management Multimode Thousand Oaks CA ‐ 77 Agreement for General Services Multimode St. Johns Canada NL ‐ 311 City of St. John's Para‐Transit Services Paratransit Ann Arbor, MI ‐ 106 Paratransit Demand Response Services Contract Paratransit Collier County Naples FL ‐ 271 #18‐7382 CAT Fixed Route, Demand Response & Transit Operations Mng (Grant Funded Multimode Grand Rapids MI ‐ 49 GO! Bus ADA Paratransit Service Paratransit Oxnard CA ‐ 141 Operation, Maintenance and Management of Coordinated Paratransit Services Paratransit Cary NC ‐ 178 Cary Transit (GoCary) Multimode
Union City CA ‐ 22 Union City Transit Multimode
Ogden UT ‐ 93 Contract 20‐03243 Northern ADA Complementary Para & Rte Deviation Provider Serv Paratransit Roseville CA ‐ 39 Roseville Transit System Multimode
St Lucie County, FL ‐ 598 C# C20‐05‐328, Mng Services Treasure Coast Connector Multimode El Paso TX ‐ 218 Management and Operation Transit and LIFT System Paratransit North Cook County, IL ‐ 259 North Cook County ADA Paratransit Services Paratransit Pinole CA ‐ 21 WestCAT Multimode
Glendale CA ‐ 43 Beeline Fixed Route
Salem OR ‐ 176 Operation of Transportation Services Fixed Route Mid Mon Valley Transit PA ‐ 227 Subcontracted Transportation Services‐Fixed Route and Maintenance Fixed Route Springfield MA ‐ 89 Paratransit Management Services Paratransit Corpus Christi TX ‐ 54 Corpus Christi, B‐Line Multimode Anchorage AK ‐ 119 AnchorRIDES ‐ Municipality of Anchorage Paratransit City Council/RSA Agenda 403 Tuesday, March 14, 2023

APPENDIX C- RESUMES
City Council/RSA Agenda 404 Tuesday, March 14, 2023

APPENDIX D- CHP

INSPECTION REPORTS
City Council/RSA Agenda 405 Tuesday, March 14, 2023
MV Transportation CHP Inspection Results
2021 ‐ 2022
Division Name Div # Street Address City State Zip CHP 2022 CHP 2021 Satisfactory or Unsatisfactory Santa Rosa, CA 3 3250 Dutton Avenue #B Santa Rosa CA 95407 10/21/2021 Satisfactory San Leandro, CA 8 1944 William1951 Independence
Dr., Madera, CA
San Leandro CA 94577 8/3/2022 Satisfactory
Stockton, CA 9 1250 South Wilson Way Suite A‐1 Stockton CA 95205 3/21/2022 Satisfactory Fairfield, CA 11 2000 Cadenasso Drive Suite 234 Fairfield CA 94533 Mar‐21 Satisfactory Paramount, CA 14 7209 Rosecrans Ave Paramount CA 90723 2/8/2022 Satisfactory Pinole, CA 21 601 Walter Avenue Pinole CA 94564 11/10/2021 Satisfactory Union City, CA 22 34650 7th St. Union City CA 94587 7/16/2021 Satisfactory Petaluma, CA 24 555 North McDowell Blvd Petaluma CA 94954 1/29/2022 Satisfactory Hollister, CA 30 3240 Southside Road Hollister CA 95023 8/25/2022 8/20/2021 Satisfactory Morro Bay, CA 32 595 Harbor St C/O City Hall Morro Bay CA 93442 10/14/2021 Satisfactory SF Fixed Route, CA 38 3450 Third Street Unit 1B San Francisco CA 94124 3/3/2021 Satisfactory Roseville, CA 39 2075 Hilltop Circle Roseville CA 95747 10/22/2021 Satisfactory Glendale, CA 43 1759 Gardena Ave Glendale CA 91204 10/6/2021 Satisfactory Livermore, CA 44 1362 Rutan Ct Suite 200 Livermore CA 94551 7/13/2022 Satisfactory Van Nuys, CA 45 16738 Stagg St. Van Nuys CA 91406 Not Applicable Beverly Hills, CA 48 5420 W. Jefferson Blvd. Los Angeles CA 90016 4/6/2022 Satisfactory Hanford, CA 62 629 W Davis St Hanford CA 93230 8/25/2022 Satisfactory Half Moon Bay, CA 75 121 Main Street Half Moon Bay CA 94019 Satisfactory Thousand Oaks, CA 77 265 S Rancho Rd Thousand
Oaks
CA 91361 4/14/2022 Satisfactory
Salinas, CA 86 4512 Joe Lloyd Way Seaside CA 93955 7/26/2022 Satisfactory Santa Clara County, CA 130 95 W Younger San Jose CA 95110 Not Applicable Santa Monica, CA 140 14011 So Central Ave Los Angeles CA 90059 Not Applicable Oxnard, CA 141 940 Maulhardt Ave. Oxnard CA 93030 9/16/2022 Satisfactory Santa Clarita, CA 150 28250 Constellation Road Santa Clarita CA 91355 2/17/2022 Satisfactory La Mirada, CA 154 15677 Phobe Avenue La Mirada CA 90638 7/27/2022 Satisfactory LA DOT Commuter, CA 163 12776 Foothill Blvd Sylmar CA 91342 10/7/2021 Satisfactory LA County Metro South, CA 183 21222 S. Wilmington Ave Dedra Valentine
CA 90810 1/4/2022 Satisfactory
Burbank, CA 197 3906 Cohasset St Burbank CA 91505 10/7/2021 Satisfactory Los Angeles South, CA 200 14011 S Central Ave Los Angeles CA 90059 8/24/2022 Satisfactory Dumbarton Bridge Express, CA 204 34650 7th St Union City CA 94587 7/16/2021 Satisfactory Marin County, CA 215 600 Rush Landing Rd Station 1215,
Div215
Novato CA 94945 3/21/2022 Satisfactory
Placer County Health Exp, CA 234 3352 Swetzer Rd #B Loomis CA 95650 10/20/2021 Satisfactory West Covina, CA 237 7209 Rosecrans Ave Paramount CA 90723 8/2/2022 Satisfactory Kings Student Transp Auth, CA 254 13400 Hanford Armona Rd Hanford CA 93230 12/2/2021 Satisfactory Heritage Valley, CA 258 918 Mission Rock St Suite E‐1 Santa Paula CA 93060 8/2/2022 Satisfactory Mountain View Go, CA 265 1237 San Antonio Rd Mountain
View
CA 94043 6/29/2022 Satisfactory
Caltrain Shuttles, CA 267 1626 Rollins Rd Burlingame CA 94010 8/24/2022 Satisfactory Cal Poly Pomona, CA 268 7209 East Rosecrans Paramont CA 90723 8/2/2022 Satisfactory Palos Verde Peninsula, CA 270 7209 Rosecrans Ave Paramount CA 90723 8/2/2022 Satisfactory Burbank Airport Shuttle 276 2801 N Holleywood Way Burbank CA 91504 10/7/2021 Satisfactory LA city Ride, CA 280 14011 S Central Ave Los Angeles CA 90059 8/24/2022 Satisfactory Glendale DAR, CA 284 1759 Gardena Ave Glendale CA 91204 10/5/2021
Satisfactory
UC Berkeley Shuttle, CA 285 1608 Fourth Street Berkely, CA San Leandro CA 94577 3/16/2022 Oceanside, CA 290 305 Via Del Norte 2nd Floor 290
Payroll Dept
Oceanside CA 92058 7/19/2022 Satisfactory
Escondido, CA 291 755 Norlak Ave Escondido CA 92025 7/29/2022 Satisfactory Emeryville, CA 294 1601 63rd Street Suite D Emeryville CA 94608 3/24/2022 Satisfactory Uber WAV Los Angeles 514 1242 Los Angeles Ave Glendale CA 91204 Not Applicable Corona, CA 581 735 Public Safety Way Corona CA 92880 7/27/2022 7/14/2021 Satisfactory Fresno County, CA 582 2210 Arrants St Selma CA 93662 3/2/2022 Satisfactory City of Madera, CA 585 1951 Independence Dr Madera CA 93637 8/3/2022 Satisfactory LADOT Downtown Dash 589 454 E Commeical St Los Angeles CA 90012 9/21/2022 9/14/2021 Satisfactory LADOT Mid‐Cities Central Dash 590 1950 E Washington Blvd Los Angeles CA 90021 3/30/2022 Satisfactory West Lancaster, CA 650 42210 6th St West
Lancaster
CA 93534 7/21/2022 Satisfactory
691 2122 W. Wilmington Ave. Carson CA 90810 1/4/2022 Satisfactory Support Center 900 479 Mason Street Ste 221 Vacaville CA 95688 9/19/2022 Not Applicable City Council/RSA Agenda 406 Tuesday, March 14, 2023
City Council/RSA Agenda 407 Tuesday, March 14, 2023
APPENDIX E – SAMPLE

REPORTS
City Council/RSA Agenda 408 Tuesday, March 14, 2023
Received:

MV Transportation, Inc.

Division 22
Union City Transit
Fixed-Route Transit Service
Monthly Management
Report
Month June
Fiscal Year 2021-2022
City Council/RSA Agenda 409 Tuesday, March 14, 2023
Table of Contents June
FY2021-2022
3 4
5 6
7 8
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 4.5: Route 4 Service Summary

4.6: Route 5 Service Summary

4.7: Route 7 Service Summary

2.3: Vandalism Reports and Follow-Up
Section 3: Revenues and Fares

3.1: Revenue Summary

3.2: Fare Reconciliation
Section 4: Service

4.1: All Route Service Summary

4.2: Route 1 Service Summary

4.3: Route 2 Service Summary

4.4: Route 3 Service Summary
Section 1: Introduction

1.1: Monthly Summary

1.2: General Notes and Clarification
Section 2: Safety and Vandalism

2.1: Major & Minor Incidents

2.2: Work-Related Incidents

5.2: Fuel Efficiency and Fluids Consumed

5.3: Preventative Maintenance Summary

5.4: Major Repairs

5.5: Road Calls
Appendix
A: General Information

4.8: Route 8 Service Summary

4.9: Route 9 Service Summary

4.10: Special Service Summary

4.11: On-Time Performance Summary
Section 5: Vehicle Data

5.1: Service Status and Miles Traveled
B: Drug and Alcohol Reports
C: Major Incidents
D: Claims
E: Safety Meeting
F: On-Time Performance
G: National Transit Database Forms
MV Transit Div. 22 - Union City Transit 2
City Council/RSA Agenda 410 Tuesday, March 14, 2023
Section 1: Introduction June
FY2021-2022
Unlinked Passenger Trips (UPT)
Average Weekday Ridership
Average Saturday Ridership
Average Sunday Ridership
Vehicle Revenue Hours (VRH)
City Calculated Billable VRH
Contractor Billed VRH
Vehicle Revenue Miles (VRM)
Vehicle Non-Revenue Miles
Total Monthly Miles
Total Service Days
Weekdays
Saturdays
Sundays
Route Weekday Saturday Sunday Route Weekday Saturday Sunday 1 5.8 8.2 6.0 Ties 1 0.4 0.5 0.4
2 5.1 4.7 3.5 Ties 2 0.4 0.4 0.3
3 3.9 3.1 3.7 Ties 3 0.3 0.3 0.3
4 3.3 3.4 3.1 Ties 4 0.3 0.3 0.2
5 5.2 6.3 4.6 Ties 5 0.5 0.6 0.4
7 Ties 7
8 Ties 8
9 Ties 9 - -
Special Special

1.1: Monthly Summary
June Fiscal Year to Date
14869 194324
590 7954
3691.233 41990.000
3500.403 53256.517
42344 511571
270 2795
205 2039
3,053.133 35,478.667
22 22
4 4
4 4
1597 26173
43941 537744
30 30
School Peak (14:30-16:00) 16 16
PM Peak (16:00-19:00) 16 16
Vehicles in Maximum Service
AM Peak (07:00-09:00) 14 14
Midday (09:00-14:30) 14 14
Passengers per Revenue Hour Passengers per Revenue Mile MV Transit Div. 22 - Union City Transit 3
City Council/RSA Agenda 411 Tuesday, March 14, 2023
Section 1: Introduction June
FY2021-2022
Training
NOTE:
5,175.59

31.05 06/23/22 On-line due to Covid-19 social distancing 07/28/22

DOUG MONTEZ -------------------MAINTANANCE MANAGER
MARYANN LOPEZ ---------------DIVISION OPERATIONS MANAGER:

COLLEEN HOLWEG -------------DIVISION SAFETY & TRAINING MANAGER

1.2: General Notes and Clarification

MANAGEMENT

RUDY OLVERA -------------------- DIVISION MANAGER
MARIE LORENZO Kulvinder Singh

OPERATORS
Full Time
Martin Amezquita Juan Martinez Isabel Salter

DISPATCHERS & SUPERVISORS

MARGARET BLANCO MARYANN LOPEZ

MICHELLE JETTON JASPREET VIRK
Bahadur Saroya Narinder Singh Jose Maniquis
Ronnie Manlincon Henry Cajucom Suresh Jagra
Gajendra Prasad Balbir Singh Ratoul Singh
Durell Smith Raul Lao Joyce Benton
DC Sudar
Rodney Beamon Nikita Buggs Harpreet Kaur
Daljeet Kaur Nirmal Singh Suresh Nayyar
Part Time (<32 Hours per Week)
Emmanuel Stewart
Connie Thompson
Parmajit Singh
Sharmaine Allen
Alejandro Maradona
Ben Adefuin
Full Time Equivalents (FTE) to operate the entire Fixed Route Service based on 2,000 Annual Payroll Hours.

MAINTENANCE & SERVICE UTILITY
Cameron Dale Sharmaine Allen
Tasha Harris
Grand Total of Payroll Hours for the Month of :

FTE:

Date of Last Safety Training Meeting:

Date of Next Safety Training Meeting: Provide Safety Meeting Agenda in Appendix E Provide Additional General Information in Appendix A and Drug and Alcohol Reports in Appendix B MV Transit Div. 22 - Union City Transit 4
City Council/RSA Agenda 412 Tuesday, March 14, 2023
Section 2: Safety and Vandalism June
FY2021-2022
1)
0 0
Fatalities Injuries
2)
Fatalities Injuries
3)
Fatalities Injuries

2.1: Major & Minor Incidents
N/A
Date (MM-DD-YY) Time (HH:MM) Location (Address, Intersection, or Landmark) Date (MM-DD-YY) Time (HH:MM) Location (Address, Intersection, or Landmark) Estimated Damage Cost ($)
$ -
Estimated Damage Cost ($)
Incident Description (438 Characters Max.)
Provide Additional Information in Appendix C and Claims in Appendix D n/a
$ -
Estimated Damage Cost ($)
Incident Description (438 Characters Max.)
Provide Additional Information in Appendix C and Claims in Appendix D Incident Description (438 Characters Max.)
Provide Additional Information in Appendix C and Claims in Appendix D Date (MM-DD-YY) Time (HH:MM) Location (Address, Intersection, or Landmark) MV Transit Div. 22 - Union City Transit 5
City Council/RSA Agenda 413 Tuesday, March 14, 2023
Section 2: Safety and Vandalism June
FY2021-2022
1)
Fatalities Injuries
2)
3)

2.2: Work-Related Incidents
Estimated Damage Cost ($)
Incident Description (438 Characters Max.)
n/a
Date (MM-DD-YY) Time (HH:MM) Location
Date (MM-DD-YY) Time (HH:MM) Location
Incident Description (438 Characters Max.)
Provide Claims in Appendix D
Date (MM-DD-YY) Time (HH:MM) Location
Incident Description (438 Characters Max.)
MV Transit Div. 22 - Union City Transit 6
City Council/RSA Agenda 414 Tuesday, March 14, 2023
Section 2: Safety and Vandalism June
FY2021-2022
1)
2)
3)
Details about incident; Follow-up with suspected parties (438 Characters Max.) Date (MM-DD-YY) Time (HH:MM) Location (Vehicle Number, Facility, Shelter, or Address)

2.3: Vandalism Reports and Follow-Up
n/a
Date (MM-DD-YY) Location (Vehicle Number, Facility, Shelter, or Address) Details about incident; Follow-up with suspected parties (438 Characters Max.) Details about incident; Follow-up with suspected parties (438 Characters Max.) Date (MM-DD-YY) Time (HH:MM) Location (Vehicle Number, Facility, Shelter, or Address) MV Transit Div. 22 - Union City Transit 7
City Council/RSA Agenda 415 Tuesday, March 14, 2023
Section 3: Revenues and Fares June
FY2021-2022
Revenue Billable Revenue Billable Revenue Billable Revenue Billable Route 1 663.6667 872.6667 39.2000 47.8667 39.2000 47.8667 742.0667 968.4000 Route 2 623.3333 759.7333 40.0000 48.8000 40.0000 48.0000 703.3333 856.5333 Route 3 349.0667 389.0333 57.1333 46.6000 41.0667 44.8000 447.2667 480.4333 Route 4 355.3000 386.4667 41.8000 44.6667 41.8000 46.7333 438.9000 477.8667 Route 5 646.4333 816.2000 39.2000 47.6000 35.9333 44.2000 721.5667 908.0000 Route 7
Route 8
Route 9
Special 89.4540 89.4540 89.4540
Non-Revenue 0.0000 0.0000
Total 2,637.8000 3,671.3700 217.3333 235.5333 198.0000 231.6000 3,500.4033 4,138.5033 Billable Billed Billable Billed Billable Billed Billable Billed Route 1 872.6667 47.8667 47.8667 968.4000 0.0000
Route 2 759.7333 48.8000 48.0000 856.5333 0.0000
Route 3 389.0333 46.6000 44.8000 480.4333 0.0000
Route 4 386.4667 44.6667 46.7333 477.8667 0.0000
Route 5 816.2000 47.6000 44.2000 908.0000 0.0000
Route 7 0.0000 0.0000 0.0000 0.0000 0.0000
Route 8 0.0000 0.0000 0.0000 0.0000 0.0000
Route 9 0.0000 0.0000 0.0000 0.0000 0.0000
Special 89.4540 0.0000 0.0000 89.4540 0.0000
Non-Revenue 0.0000 0.0000 0.0000 0.0000 0.0000
Total 3,671.3700 0.0000 235.5333 0.0000 231.6000 0.0000 4,138.5033 0.0000 Difference Percent Difference Percent Difference Percent Difference Percent Route 1 -872.667 #DIV/0! -47.867 #DIV/0! -47.867 #DIV/0! -968.400 #DIV/0! Route 2 -759.733 #DIV/0! -48.800 #DIV/0! -48.000 #DIV/0! -856.533 #DIV/0! Route 3 -389.033 #VALUE! -46.600 #VALUE! -44.800 #VALUE! -480.433 #DIV/0! Route 4 -386.467 #DIV/0! -44.667 #DIV/0! -46.733 #DIV/0! -477.867 #DIV/0! Route 5 -816.200 #DIV/0! -47.600 #DIV/0! -44.200 #DIV/0! -908.000 #DIV/0! Route 7
Route 8
Route 9
Special -89.454 #DIV/0! -89.454 #DIV/0!
Non-Revenue
Total -3,671.3700 #VALUE! -235.5333 #DIV/0! -231.6000 #DIV/0! -4,138.5033 #DIV/0!

3.1: Revenue Summary
Hours (City Calculated)
Weekdays Saturdays Sundays Total
Weekdays Saturdays Sundays Total
Hours (Contractor Calculated)
Weekdays Saturdays Sundays Total
Hours (City Billable v. Contractor Billed)
MV Transit Div. 22 - Union City Transit 8
City Council/RSA Agenda 416 Tuesday, March 14, 2023
Section 3: Revenues and Fares June
FY2021-2022
Revenue All Revenue All Revenue All Revenue All
Route 1 10,450.000 600.000 600.000 11,650.000 0.000
Route 2 7,106.000 456.000 456.000 8,018.000 0.000
Route 3 4,675.000 550.000 550.000 5,775.000 0.000
Route 4 4,562.800 536.800 536.800 5,636.400 0.000
Route 5 7,407.400 436.800 400.400 8,244.600 0.000
Route 7
Route 8
Route 9
Special 0.000 0.000
Non-Revenue 0.000
Total 34,201.200 0.000 2,579.600 0.000 2,543.200 0.000 39,324.000 0.000

3.1: Revenue Summary
Miles
Special Service Notes
Weekdays Saturdays Sundays Total
General Service Notes
MV Transit Div. 22 - Union City Transit 9
City Council/RSA Agenda 417 Tuesday, March 14, 2023
Section 3: Revenues and Fares June
FY2021-2022
Day Date
SUN
MON
TUE
WED 1
THU 2
FRI 3
SAT 4
SUN 5
MON 6
TUE 7
WED 8
THU 9
FRI 10
SAT 11
SUN 12
MON 13
TUE 14
WED 15
THU 16
FRI 17
SAT 18
SUN 19
MON 20
TUE 21
WED 22
THU 23
FRI 24
SAT 25
SUN 26
MON 27
TUE 28
WED 29
THU 30
FRI
SAT
SUN
MON
TUE
WED
THU
FRI
SAT

3.2: Fare Reconciliation
Deposit Projected Difference Notes
$ -
$ 400.25 $ 400.25
$ -
$ -
$ 1,147.75 $ 1,147.75
Week Total $ 506.33 $ 3,389.50
$ 827.75 $ 827.75
$506.33 $ 1,013.75 $ 507.42
$ 488.75 $ 488.75
$ - $ -
$ 1,226.00 $ 1,226.00
$ 921.00 $ 921.00
$ - $ -
Week Total $ 742.67 $ 2,635.75
$ - $ -
$742.67 $ - $ (742.67)
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
Week Total $ 711.69 $ -
$ - $ -
$711.69 $ - $ (711.69)
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
Week Total $ 928.00 $ -
$ - $ -
$928.00 $ - $ (928.00)
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ -
Week Total $ - $ -
$ - $ -
$ -
$ -
$ -
$ -
$ -
$ -
Week Total $ - $ -
$ -
$ -
Monthly Total $ 2,888.69 $ 6,025.25
MV Transit Div. 22 - Union City Transit 10
City Council/RSA Agenda 418 Tuesday, March 14, 2023
Section 4: Service June
FY2021-2022

4.1: All Route Service Summary
Month 6
Row Labels Sum of Cash - Adult Sum of Cash - Youth Sum of Cash - Discount Sum of Free - Clipper Sum of Pass - Adult Sum of Pass - Youth Sum of Pass - Discount Sum of Pass - Student Sum of Transfer - UCT Sum of Transfer - AC/DB Sum of Transfer - BART Sum of Total Pax 1-Jun 50 16 86 312 31 6 507
2-Jun 52 12 90 358 33 14 563
3-Jun 63 14 91 362 34 18 587
4-Jun 28 8 63 159 25 6 295
5-Jun 25 4 39 102 11 7 188
6-Jun 56 15 71 285 34 15 484
7-Jun 57 15 102 361 31 12 591
8-Jun 56 15 96 351 22 13 555
9-Jun 66 14 100 344 35 15 578
10-Jun 44 19 79 300 28 19 505
11-Jun 40 4 58 145 16 9 276
12-Jun 27 7 30 117 16 199
13-Jun 41 41 109 381 28 10 612
14-Jun 54 24 101 433 35 11 663
15-Jun 45 49 82 433 20 13 659
16-Jun 52 33 105 432 14 5 645
17-Jun 59 10 91 346 33 22 566
18-Jun 23 1 62 151 21 9 271
19-Jun 29 1 36 118 14 5 206
20-Jun 40 5 60 295 23 7 432
21-Jun 59 24 123 405 28 14 666
22-Jun 65 26 93 383 65 18 652
23-Jun 68 29 95 407 20 16 639
24-Jun 69 13 101 371 32 17 609
25-Jun 27 6 37 141 11 12 237
26-Jun 30 2 52 112 25 3 227
27-Jun 59 19 85 343 23 11 549
28-Jun 57 27 108 425 36 16 685
29-Jun 49 18 91 425 23 9 625
30-Jun 65 25 73 392 25 13 598
Grand Total 1455 496 2409 9189 792 345 14869
City Council/RSA Agenda 419 Tuesday, March 14, 2023

4.1: All Route Service Summary - By Day of the week
Month 6
Row Labels Sum of Cash - Adult Sum of Cash - Youth Sum of Cash - Discount Sum of Free - Clipper Sum of Pass - Adult Sum of Pass - Youth Sum of Pass - Discount Sum of Pass - Student Sum of Transfer - UCT Sum of Transfer - AC/DB Sum of Transfer - BART Sum of Total Pax 1 111 14 157 449 66 15 820
2 196 80 325 1304 108 43 2077
3 227 90 434 1624 130 53 2605
4 265 124 448 1904 161 59 2998
5 303 113 463 1933 127 63 3023
6 235 56 362 1379 127 76 2267
7 118 19 220 596 73 36 1079
Grand Total 1455 496 2409 9189 792 345 14869
City Council/RSA Agenda 420 Tuesday, March 14, 2023
Section 4: Service June
FY2021-2022
Month 6
Route Group 1
Row Labels Sum of Cash - Adult Sum of Cash - Youth Sum of Cash - Discount Sum of Free - Clipper Sum of Pass - Adult Sum of Pass - Youth Sum of Pass - Discount Sum of Pass - Student Sum of Transfer - UCT Sum of Transfer - AC/DB Sum of Transfer - BART Sum of Total Pax 1-Jun 14 2 26 97 6 3 148
2-Jun 12 2 30 127 10 4 185
3-Jun 19 3 30 112 11 2 177
4-Jun 5 2 28 57 5 98
5-Jun 3 2 11 36 4 2 58
6-Jun 8 6 32 88 8 1 144
7-Jun 14 5 36 96 9 4 164
8-Jun 14 4 29 102 7 4 160
9-Jun 8 1 30 106 10 3 158
10-Jun 9 4 20 80 4 7 124
11-Jun 11 15 44 5 2 79
12-Jun 5 3 12 26 4 51
13-Jun 10 17 33 117 10 3 191
14-Jun 10 8 44 139 5 2 210
15-Jun 11 21 26 136 5 3 205
16-Jun 13 11 37 125 2 3 192
17-Jun 8 2 22 93 14 4 144
18-Jun 4 12 39 8 2 65
19-Jun 9 14 39 6 68
20-Jun 7 1 19 97 7 2 134
21-Jun 12 12 37 118 10 6 200
22-Jun 16 4 28 108 33 5 194
23-Jun 10 10 33 124 5 6 189
24-Jun 10 4 32 93 7 4 150
25-Jun 7 2 15 47 3 5 81
26-Jun 4 19 30 4 58
27-Jun 12 7 25 111 8 1 168
28-Jun 10 12 34 147 11 6 230
29-Jun 9 5 28 145 5 3 196
30-Jun 12 11 21 121 8 5 178
Grand Total 296 161 778 2800 234 92 4399

4.2: Route 1 Service Summary
City Council/RSA Agenda 421 Tuesday, March 14, 2023

4.2: Route 1 Service Summary - By Day of the week
Month 6
Route Group 1
Row Labels Sum of Cash - Adult Sum of Cash - Youth Sum of Cash - Discount Sum of Free - Clipper Sum of Pass - Adult Sum of Pass - Youth Sum of Pass - Discount Sum of Pass - Student Sum of Transfer - UCT Sum of Transfer - AC/DB Sum of Transfer - BART Sum of Total Pax 1 21 5 56 131 18 2 235
2 37 31 109 413 33 7 637
3 46 37 151 500 35 18 804
4 64 36 137 588 56 18 903
5 55 35 151 603 35 21 902
6 46 13 104 378 36 17 595
7 27 4 70 187 21 9 323
Grand Total 296 161 778 2800 234 92 4399
City Council/RSA Agenda 422 Tuesday, March 14, 2023
Section 4: Service June
FY2021-2022

4.3: Route 2 Service Summary
Month 6
Route Group 2
Row Labels Sum of Cash - Adult Sum of Cash - Youth Sum of Cash - Discount Sum of Free - Clipper Sum of Pass - Adult Sum of Pass - Youth Sum of Pass - Discount Sum of Pass - Student Sum of Transfer - UCT Sum of Transfer - AC/DB Sum of Transfer - BART Sum of Total Pax 1-Jun 16 4 17 81 6 2 128
2-Jun 19 2 19 91 6 5 142
3-Jun 27 1 17 95 4 2 148
4-Jun 5 11 18 5 1 42
5-Jun 4 1 3 19 1 1 29
6-Jun 25 5 8 80 11 3 133
7-Jun 21 2 21 107 12 4 171
8-Jun 16 3 19 83 6 4 132
9-Jun 26 3 18 91 13 6 160
10-Jun 16 9 11 88 9 3 138
11-Jun 13 11 30 1 2 57
12-Jun 4 2 5 29 4 44
13-Jun 17 7 26 96 6 3 155
14-Jun 21 1 19 85 7 4 137
15-Jun 13 11 14 91 8 3 149
16-Jun 16 4 11 97 3 1 133
17-Jun 18 24 87 7 4 141
18-Jun 6 1 10 31 3 1 52
19-Jun 6 4 17 3 1 31
20-Jun 18 14 74 6 3 115
21-Jun 19 1 34 85 8 3 152
22-Jun 22 4 19 93 9 9 157
23-Jun 24 2 17 84 3 3 133
24-Jun 31 4 23 97 12 3 174
25-Jun 6 2 28 1 37
26-Jun 5 2 22 2 3 34
27-Jun 24 5 15 77 3 8 132
28-Jun 21 22 110 9 4 168
29-Jun 25 2 14 84 5 3 140
30-Jun 32 4 11 94 5 2 148
Grand Total 516 78 441 2164 178 91 3512
City Council/RSA Agenda 423 Tuesday, March 14, 2023

4.3: Route 2 Service Summary - By Day of the week
Month 6
Route Group 2
Row Labels Sum of Cash - Adult Sum of Cash - Youth Sum of Cash - Discount Sum of Free - Clipper Sum of Pass - Adult Sum of Pass - Youth Sum of Pass - Discount Sum of Pass - Student Sum of Transfer - UCT Sum of Transfer - AC/DB Sum of Transfer - BART Sum of Total Pax 1 19 3 14 87 10 5 138
2 84 17 63 327 26 17 535
3 82 4 96 387 36 15 628
4 92 24 83 432 34 21 706
5 117 15 76 457 30 17 716
6 92 14 75 367 32 12 601
7 30 1 34 107 10 4 188
Grand Total 516 78 441 2164 178 91 3512
City Council/RSA Agenda 424 Tuesday, March 14, 2023
Section 4: Service June
FY2021-2022

4.4: Route 3 Service Summary
Month 6
Route Group 3
Row Labels Sum of Cash - Adult Sum of Cash - Youth Sum of Cash - Discount Sum of Free - Clipper Sum of Pass - Adult Sum of Pass - Youth Sum of Pass - Discount Sum of Pass - Student Sum of Transfer - UCT Sum of Transfer - AC/DB Sum of Transfer - BART Sum of Total Pax 1-Jun 9 1 7 25 5 47
2-Jun 6 3 8 42 5 2 66
3-Jun 6 4 13 40 7 3 74
4-Jun 3 2 7 23 5 2 45
5-Jun 9 1 12 10 4 36
6-Jun 5 4 25 3 2 39
7-Jun 7 2 12 45 4 73
8-Jun 6 1 6 36 4 2 56
9-Jun 8 2 15 45 2 3 75
10-Jun 4 1 6 33 5 1 51
11-Jun 5 2 7 23 6 3 46
12-Jun 10 3 18 2 34
13-Jun 2 1 10 39 3 56
14-Jun 4 1 8 44 8 65
15-Jun 6 3 4 43 1 2 63
16-Jun 7 5 13 41 2 68
17-Jun 9 2 8 34 4 2 59
18-Jun 4 13 25 5 5 54
19-Jun 3 1 6 20 3 2 35
20-Jun 2 1 3 31 2 40
21-Jun 6 1 11 40 7 2 68
22-Jun 7 4 4 33 4 2 54
23-Jun 13 2 10 54 3 2 84
24-Jun 9 1 11 39 5 1 66
25-Jun 3 1 8 17 2 2 33
26-Jun 10 1 12 17 7 48
27-Jun 8 1 7 25 3 1 47
28-Jun 9 1 13 36 7 1 68
29-Jun 6 6 11 47 2 1 73
30-Jun 9 3 8 49 4 3 76
Grand Total 195 54 260 999 124 44 1699
City Council/RSA Agenda 425 Tuesday, March 14, 2023

4.4: Route 3 Service Summary - By Day of the week
Month 6
Route Group 3
Row Labels Sum of Cash - Adult Sum of Cash - Youth Sum of Cash - Discount Sum of Free - Clipper Sum of Pass - Adult Sum of Pass - Youth Sum of Pass - Discount Sum of Pass - Student Sum of Transfer - UCT Sum of Transfer - AC/DB Sum of Transfer - BART Sum of Total Pax 1 32 3 33 65 16 2 153
2 17 3 24 120 11 3 182
3 26 5 44 165 26 3 274
4 34 15 32 184 16 7 293
5 43 15 54 231 16 10 369
6 28 8 38 146 21 7 250
7 15 5 35 88 18 12 178
Grand Total 195 54 260 999 124 44 1699
City Council/RSA Agenda 426 Tuesday, March 14, 2023
Section 4: Service June
FY2021-2022

4.5: Route 4 Service Summary
Month 6
Route Group 4
Row Labels Sum of Cash - Adult Sum of Cash - Youth Sum of Cash - Discount Sum of Free - Clipper Sum of Pass - Adult Sum of Pass - Youth Sum of Pass - Discount Sum of Pass - Student Sum of Transfer - UCT Sum of Transfer - AC/DB Sum of Transfer - BART Sum of Total Pax 1-Jun 2 5 9 26 9 52
2-Jun 8 1 6 21 4 1 45
3-Jun 5 4 11 33 7 4 65
4-Jun 4 1 8 22 6 2 43
5-Jun 5 6 14 2 1 28
6-Jun 8 7 29 3 4 57
7-Jun 7 1 8 31 4 54
8-Jun 2 1 5 30 2 40
9-Jun 7 2 10 27 6 1 54
10-Jun 8 2 11 33 2 2 59
11-Jun 4 9 10 2 25
12-Jun 6 1 5 16 3 31
13-Jun 5 1 5 30 2 1 44
14-Jun 2 1 8 44 3 2 60
15-Jun 3 6 9 32 1 2 53
16-Jun 7 4 11 39 2 64
17-Jun 2 1 14 29 2 3 53
18-Jun 5 10 19 4 1 39
19-Jun 8 7 15 31
20-Jun 4 8 15 5 32
21-Jun 6 3 11 34 2 56
22-Jun 4 2 14 37 2 59
23-Jun 7 2 12 39 5 3 68
24-Jun 6 1 10 32 4 1 54
25-Jun 9 2 3 17 2 2 36
26-Jun 5 3 22 7 38
27-Jun 3 1 6 33 6 50
28-Jun 8 4 16 31 6 1 66
29-Jun 3 1 11 26 7 1 50
30-Jun 4 12 28 3 50
Grand Total 157 47 265 814 113 32 1456
City Council/RSA Agenda 427 Tuesday, March 14, 2023

4.5: Route 4 Service Summary - By Day of the week
Month 6
Route Group 4
Row Labels Sum of Cash - Adult Sum of Cash - Youth Sum of Cash - Discount Sum of Free - Clipper Sum of Pass - Adult Sum of Pass - Youth Sum of Pass - Discount Sum of Pass - Student Sum of Transfer - UCT Sum of Transfer - AC/DB Sum of Transfer - BART Sum of Total Pax 1 24 1 21 67 12 1 128
2 20 2 26 107 16 5 183
3 23 9 43 140 15 3 236
4 14 15 48 151 21 3 254
5 33 9 51 154 20 5 281
6 21 8 46 127 15 10 231
7 22 3 30 68 14 5 143
Grand Total 157 47 265 814 113 32 1456
City Council/RSA Agenda 428 Tuesday, March 14, 2023
Section 4: Service June
FY2021-2022

4.6: Route 5 Service Summary
Month 6
Route Group 5
Row Labels Sum of Cash - Adult Sum of Cash - Youth Sum of Cash - Discount Sum of Free - Clipper Sum of Pass - Adult Sum of Pass - Youth Sum of Pass - Discount Sum of Pass - Student Sum of Transfer - UCT Sum of Transfer - AC/DB Sum of Transfer - BART Sum of Total Pax 1-Jun 9 4 27 83 5 1 132
2-Jun 7 4 27 77 8 2 125
3-Jun 6 2 20 82 5 7 123
4-Jun 11 3 9 39 4 1 67
5-Jun 4 7 23 3 37
6-Jun 10 4 20 63 9 5 111
7-Jun 8 5 25 82 2 4 129
8-Jun 18 6 37 100 3 3 167
9-Jun 17 6 27 75 4 2 131
10-Jun 7 3 31 66 8 6 133
11-Jun 7 2 16 38 2 2 69
12-Jun 2 1 5 28 3 39
13-Jun 7 15 35 99 7 3 166
14-Jun 17 13 22 121 12 3 191
15-Jun 12 8 29 131 5 3 189
16-Jun 9 9 33 130 5 1 188
17-Jun 22 5 23 103 6 9 169
18-Jun 4 17 37 1 61
19-Jun 3 5 27 2 2 41
20-Jun 9 3 16 78 3 2 111
21-Jun 16 7 30 128 1 3 190
22-Jun 16 12 28 112 17 2 188
23-Jun 14 13 23 106 4 2 165
24-Jun 13 3 25 110 4 8 165
25-Jun 2 1 9 32 3 3 50
26-Jun 6 1 16 21 5 49
27-Jun 12 5 32 97 3 1 152
28-Jun 9 10 23 101 3 4 153
29-Jun 6 4 27 123 4 1 166
30-Jun 8 7 21 100 5 3 146
Grand Total 291 156 665 2412 143 86 3803
City Council/RSA Agenda 429 Tuesday, March 14, 2023

4.6: Route 5 Service Summary - By Day of the week
Month 6
Route Group 5
Row Labels Sum of Cash - Adult Sum of Cash - Youth Sum of Cash - Discount Sum of Free - Clipper Sum of Pass - Adult Sum of Pass - Youth Sum of Pass - Discount Sum of Pass - Student Sum of Transfer - UCT Sum of Transfer - AC/DB Sum of Transfer - BART Sum of Total Pax 1 15 2 33 99 10 5 166
2 38 27 103 337 22 11 540
3 50 35 100 432 18 14 663
4 61 34 148 549 34 10 842
5 55 39 131 488 26 10 755
6 48 13 99 361 23 30 590
7 24 6 51 146 10 6 247
Grand Total 291 156 665 2412 143 86 3803
City Council/RSA Agenda 430 Tuesday, March 14, 2023
Section 5: Vehicle Data June
FY2021-2022
Days in Month 30
640 Active 27 3 3,869 3,787 131 143 34,272 1,436,906
641 Active 28 2 2,272 2,338 133 81 24,753 1,162,433
642 Active 2 28 360 208 8 180 29,285 1,378,645
643 Active 26 4 3,021 2,992 102 116 31,551 1,262,821
644 Active 20 10 2,241 1,964 80 112 26,799 1,156,406
645 Active 22 8 2,169 2,062 86 99 27,581 1,215,025
646 Active 26 4 3,259 3,307 114 125 33,435 1,452,891
647 Active 15 15 1,708 1,724 87 114 32,317 1,239,726
648 Active 26 4 3,680 3,370 146 142 36,583 1,234,645
649 Active 25 5 3,263 3,144 138 131 32,382 1,251,801
650 EC - 30 - - - - 416,310
653 EC - 30 - - - - 376,948
654 Active 26 4 3,166 3,038 94 122 28,433 1,167,242
655 Active - 30 - - - 769,241
656 Active 24 6 2,512 2,519 57 105 28,036 1,305,466
657 Active 24 6 2,863 2,711 102 119 26,041 1,252,332
658 Active 25 5 3,204 3,014 99 128 20,874 1,332,561
659 Active 23 7 3,145 3,182 110 137 34,820 1,068,007
660 Active 24 6 3,197 2,838 104 133 24,785 1,173,499
661 Active 2 28 38 146 6 19 18,793 961,472
Average 18 12 2,314 2,117 80 118
Total 43,967 42,344 1,597 43,967 43,967
1)
2)
3)
4)
5)

5.1: Service Status and Miles Traveled
Vehicle
Number
Vehicle
Status
Days in
Service
Days Out of
Service
Month Hub
Mileage
Revenue
Mileage
Non-Rev.

Mileage
Monthly Notes:

Avg. Daily
Mileage
YTD Hub
Mileage Contract Mileage
Standing Notes:

IF EC vehicle mileage for YTD is over 1000 miles, please explain below:

MV Transit Div. 22 - Union City Transit 11
City Council/RSA Agenda 431 Tuesday, March 14, 2023
Section 5: Vehicle Data June
FY2021-2022
640 Active CNG 28 1016.23 36.29393 3.807209 1 2
641 Active CNG 30 962.02 32.06733 2.361697 1 2
642 Active CNG 3 89.14 29.71333 4.038591 2 1
643 Active CNG 28 886.37 31.65607 3.408283 1 1
644 Active CNG 24 648.19 27.00792 3.45732 1 2
645 Active CNG 23 658.71 28.63957 3.2928 2 1
646 Active CNG 24 810.00 33.75 4.023457 2 1
647 Active CNG 12 489.45 40.7875 3.489631 2 0
648 Active CNG 29 1058.60 36.50345 3.476289 1 2
649 Active CNG 28 889.57 31.77036 3.668064 2 1
650 EC CNG 0 0
653 Retired CNG
654 Active CNG 25 1033.50 41.34 3.063377 2 1
655 Active CNG OS 0
656 Active CNG 26 893.02 34.34692 2.812927 2 2
657 Active CNG 24 731.17 30.46542 3.915642 2 2
658 Active CNG 25 1005.56 40.2224 3.186284 0 1
659 Active CNG 26 896.71 34.48885 3.507265 2 2
660 Active CNG 24 760.50 31.6875 4.203813 1 2
661 Active CNG 2 32.06 16.03 1.185278 2 1
Average 22 757 33 3 1 1
Total 381 12,861 557 57 26 24
1)
2)
3)
4)
5)
Oil
Consumed
Coolant
Consumed
CNG
Standing Notes:

Fuel Measures: Diesel in gallons; CNG in gasoline gallon equivalents (GGE)

5.2: Fuel Efficiency and Fluids Consumed
Vehicle
Number
Vehicle
Status
Fuel Type Number of
Fuelings Total Fuel Avg. Fueling MPG
Estimate
Fluid Measures: Oil in quarts; Coolant in Quarts
Monthly Notes:

MV Transit Div. 22 - Union City Transit 12
City Council/RSA Agenda 432 Tuesday, March 14, 2023
Section 5: Vehicle Data June
FY2021-2022
06/17/22 A 334843 334444 399 Early 601 B
NOT DUE 0 A
NOT DUE 505 B
06/29/22 A 305423 305031 392 Early 634 C
06/21/22 B 288936 288475 461 Early 494 A
NOT DUE 0 C
06/29/22 A 242863 242423 440 Early 635 C
05/03/22 B 201168 200868 300 Early 441 A
06/09/22 C 212609 212141 468 Early 561 A
06/07/22 A 204263 204178 85 Early 556 B
06/29/22 A 388096 387625 471 Early 633 C
OSS
06/16/22 A 388096 387625 471 Early 594 C
06/20/22 A 392585 392343 242 Early 602 B
06/27/22 B 392585 392343 242 Early 627 A
06/24/22 B 368223 367870 353 Early 622 A
06/09/22 A 365013 364670 343 Early 566 D
NOT DUE 0 Early A

5.3: Preventative Maintenance Summary
Vehicle
Number Date PMI Type Mileage Due
Mileage
Completed
Mileage
Difference
Early or
Late
644
645
646
647
648
649
MV Work
Order
Next PMI
Type
640
641
642
643
658
659
660
661
654
655
656
657
MV Transit Div. 22 - Union City Transit 13
City Council/RSA Agenda 433 Tuesday, March 14, 2023
Section 5: Vehicle Data June
FY2021-2022
Explanation for Late PMI:
1)
2)
3)
4)

5.3: Preventative Maintenance Summary

5.4: Major Repairs
Vehicle
Number
Days Out of
Service
Problem Repair Date Paid By Estimated
Cost
Actual Cost Return Date
MV Transit Div. 22 - Union City Transit 14
City Council/RSA Agenda 434 Tuesday, March 14, 2023
Section 5: Vehicle Data June
FY2021-2022
Yes No
649 06/15/22 no No No
647 06/15/22 yes no no
657 06/30/22 yes no no
3 2
0 0
0 0
0 5.5: Road Calls
Vehicle
Number Date Problem Location Change Bus
Coolant leak Bart
People
Transfered Bus Towed Service Pull Delay
Check trans light Bart
Check engine light Whipple
Service Delays >10 minutes:

Miles between Road Calls:

Number of Incidents:

Number of Bus Changes:

Number of Transfers:

Number of Tows:

Service Delays <5 minutes:

Service Delays >5 & <10 minutes:

MV Transit Div. 22 - Union City Transit 15
City Council/RSA Agenda 435 Tuesday, March 14, 2023
June
FY2021-2022 Appendix A: General Information
MV Transit Div. 22 - Union City Transit 16
City Council/RSA Agenda 436 Tuesday, March 14, 2023
June
FY2021-2022 Appendix B: Drug and Alcohol
Reports
MV Transit Div. 22 - Union City Transit 17
City Council/RSA Agenda 437 Tuesday, March 14, 2023
June
FY2021-2022 Appendix C: Major Incidents
MV Transit Div. 22 - Union City Transit 18
City Council/RSA Agenda 438 Tuesday, March 14, 2023
June
FY2021-2022 Appendix D: Claims
MV Transit Div. 22 - Union City Transit 19
City Council/RSA Agenda 439 Tuesday, March 14, 2023
June
FY2021-2022 Appendix E: Safety Meeting
MV Transit Div. 22 - Union City Transit 20
City Council/RSA Agenda 440 Tuesday, March 14, 2023
June
FY2021-2022 Appendix F: On-Time Performance
MV Transit Div. 22 - Union City Transit 21
City Council/RSA Agenda 441 Tuesday, March 14, 2023
June
FY2021-2022 Appendix G: National Transit
Database Forms
MV Transit Div. 22 - Union City Transit 22
City Council/RSA Agenda 442 Tuesday, March 14, 2023

APPENDIX F- ABBREVIATED

OET WITH POLICE

DEPARTMENT
City Council/RSA Agenda 443 Tuesday, March 14, 2023
Saturday training 8/13/2022
MV Transportation is sponsoring an abbreviated training today. Our goal is to create awareness on safety while maneuvering the Union City Police Command Center vehicle.

The training will consist of the following:

Here is what the training will consist of:

1. Video training to start off the day
Videos we will show to help us. 1 to 1.5 hours of class depending on participation.

1. Defensive driving - 13 minutes

2. Vehicle size and Clearance 5.3 minutes

3. Managing your space - 7 minutes

4. Backing – 5 minutes

5. Speed management – 7 minutes

6. Summary of Defensive driving 7 minutes
Hands on training out in the yard – 2.5 hours of hands on using your Command Center bus. a. Cone course
b. Backing up
c. Alley docking
d. We will introduce parallel parking but may require another training session.

City Council/RSA Agenda 444 Tuesday, March 14, 2023
City Council/RSA Agenda 445 Tuesday, March 14, 2023
City Council/RSA Agenda 446 Tuesday, March 14, 2023

APPENDIX G- LETTER OF

SUPPORT
City Council/RSA Agenda 447 Tuesday, March 14, 2023

August 18, 2022
Stephen Kim
Regional Vice President, Southern California
MV Transportation, Inc.
2711 N Haskell Avenue, Suite 1500 LB2
Dallas, TX 75204
Dear Mr. Kim,
On behalf of the City of Union City – Union City Transit, I would like to thank you for you for your Letter of Support as part of our Federal Transit Administration (FTA) Section 5339(c) Low or No Emission Vehicle grant program application due on May 31, 2022. It was announced August 16, 2022 that Union City Transit is only one of 150 funded applications out 530 received nationwide to receive a fully funded grant application in the amount of $9,342,346.

With your support, Union City Transit will now begin the process of transitioning to a modern public transit fleet with fourteen 35-foot low-floor zero-emission battery electric buses expected to be delivered in 2024 along with charging infrastructure to support up to twenty vehicles, including our smaller demand response vehicles, at our bus yard located at 34650 Seventh Street, Union City, CA 94587. This project will greatly benefit the residents of Union City, the customers of Union City Transit, and showcase Southern Alameda County’s commitment to the environment.

Union City Transit will keep you informed of major developments associated with this project funding and looks forward to your support in future project applications.

Sincerely,
Steve Adams, Transit Manager
City Council/RSA Agenda 448 Tuesday, March 14, 2023

APPENDIX H- BENEFITS

INFORMATION
City Council/RSA Agenda 449 Tuesday, March 14, 2023
GUIDE TO 2022

BENEFITS
Your BENEFITS.

THE PATH TO LIVING WELL
LIFE
MONEY
HEALTH
City Council/RSA Agenda 450 Tuesday, March 14, 2023
Useful Terms to Understand
Your Medical Plan
SEE PAGE 6
Medical, Dental, and
Vision Coverage
SEE PAGE 7
Disability Insurance
SEE PAGE 14
Flexible Spending
Accounts (FSA)
Important Contact SEE PAGE 12
Information
SEE PAGE 17
If you (and/or your
dependents) have Medicare
or will become eligible for
Medicare in the next 12
months, a federal law gives
you more choices about
your prescription drug
coverage. Please see
page 23 for more details.
3 Welcome to MV
Transportation’s Benets
Overview
4 Who Is Eligible?
4 How to Enroll
5 Dependent Verication
Requirement
6 When Can You Make
Changes to Your Benets
6 Useful Terms to Understand
Your Medical Plan
7 Medical, Dental, and
Vision Coverage
8 High Deductible Health
Plan and Health Savings
Account (HSA)
10 Telemedicine
11 Medical Care Options
12 Flexible Spending
Accounts (FSA)
13 Other Insurance
Options Available
14 Life and Accidental
Death & Dismemberment
(AD&D) Insurance
14 Disability Insurance
15 Employee Assistance
Program – Free
16 Additional Benets
17 Important Contact
Information
18 Important Notice of
Privacy Practices
22 Other Important
Legal Notices

TABLE OF CONTENTS
2 City Council/RSA Agenda 451 Tuesday, March 14, 2023

WELCOME TO MV
TRANSPORTATION’S

BENEFITS OVERVIEW
At MV Transportation, we are proud of the work that we do in providing safe, reliable, and a
ordable transportation services. However, our mission is more than o
ering transportation; it’s about serving our communities and making our customers feel like family. You play a vital role in our success, and we appreciate your hard work and dedication to our mission.

As you know, health and wellness are cornerstones of a productive life at work and at home.
at’s why we o
er valuable resources and programs
to encourage and support a healthy lifestyle.
e benets we o
er provide
protection and care for yourself and those you love most — your family.

We hope you nd this overview to be a helpful tool as you make your benet choices. We encourage you to take time to review the information to choose the best coverage that ts your needs.

WELCOME TO MV
TRANSPORTATION’S
3 City Council/RSA Agenda 452 Tuesday, March 14, 2023
WHO IS ELIGIBLE?
You are eligible to participate in MV Transportation benet plans if you meet the eligibility requirements under the A
ordable Care Act (ACA), which is approximately
working an average of 30 hours per week or more in a 12-month period unless otherwise provided by Collective Bargaining Agreement. To know when your benets begin, contact your supervisor.

Your eligible dependents also have access to many of the benets we o er. Eligible
dependents include:
• Your legal spouse, domestic partner, or common-law spouse • Dependent children until age 26
• Dependent children of any age who are mentally or physically handicapped and meet certain requirements because of a handicap who rely on you for support

HOW TO ENROLL
Enrollment is easy and convenient. Before you enroll, read this benets guide and learn about all your health insurance options. If you have any questions, call the MV Transportation Benets Enrollment Center at 1-833-989-1970.

How to enroll online

1. Visit www.mymvtbenets.com and click the Register button to get started.

e case sensitive company key is MVT.

2. Create your user name and password, verify your personal information, and answer a few security questions.

3. Log in using your new user name and password.

4. Explore the site to learn about your benets. You’ll nd lots of helpful information in the Reference Center.

5. Click the Start Here button to review your personal information and add or edit any dependents you wish to cover.

Important Note
If you enroll a dependent in one
of MV’s plans, you must provide
documentation showing that your
dependent is eligible.
e next
page shows a list of acceptable
documents.

Please Note:
e benets described in this guide are a brief overview. Not all employees will be eligible for every benet. Please read the call out boxes on each page to see if the benet applies to you.
4 City Council/RSA Agenda 453 Tuesday, March 14, 2023

DEPENDENT VERIFICATION REQUIREMENT
MV Transportation requires dependent verication documentation for a NEWLY ADDED dependent(s) before your dependent can be enrolled. Please upload your documentation to MV Transportation Benets site, www.mymvtbenets.com. As an alternative, you may email your documents to [email protected] or you can mail your documentation to MV Transportation Benet Enrollment Center, P.O. Box 310552, Des Moines, IA 50331-0552.

Your dependent(s) will not have active coverage for medical, dental, and/or vision until documentation is received and approved. If you have any questions, call the MV Transportation Benets Enrollment Center at 1-833-989-1970.

Eligible Dependent Type Required Documentation
Spouse
A person who is your husband or wife, based on
a legal union, including a husband or wife of the
same sex, provided you were legally married in a
state that recognizes same-sex marriage
Marriage certicate
Domestic Partner Includes same-sex civil union partner and same-sex registered domestic partner

1. Domestic partner registration/commonlaw spouse registration or MV Adavit of Domestic Partnership; AND

2. Copies of documentation showing that you
and your partner have lived together for at
least six months (provide two documents
from list below)
Examples include copies of:
– Lease or deed naming both partners
– Utility bills and/or credit accounts
– Wills and/or life insurance policies
Domestic Partner/
Common-Law
Spouse
Includes opposite-sex domestic partner,
opposite-sex civil union partner, and
opposite-sex common-law spouse
Dependent Child
A child who is under age 26 and is the biological
child, legally adopted child, or stepchild of
you and/or your spouse, domestic partner, or
common-law spouse
• Certied copy of birth certicate showing you
as a parent; or
• Certied copy of adoption agreement; or
• Certied copy of court custody or guardianship
documents; or
• Certied copy of the portion of the
divorce decree showing the dependent
5 City Council/RSA Agenda 454 Tuesday, March 14, 2023

WHEN CAN YOU MAKE

CHANGES TO YOUR BENEFITS

e benet choices you make during your enrollment will remain in e ect for the entire
plan year unless you have a change in family status or a qualifying life event. You will not be able to change your medical, dental, vision, or exible spending accounts aer enrollment unless you experience a Qualifying Life Event.

Examples of a qualifying life event include, but are not limited to, the following:
• Marriage or divorce
• Birth or adoption of a child
• Change in employment for you or your spouse that a
ects your benet eligibility
• Loss of other health coverage
Important Note
It is your responsibility to notify
the MV Transportation Benets
Call Center within 31 days aer a
qualifying life event (60 days if your
change in eligibility is related to a
government program).

USEFUL TERMS TO

UNDERSTAND YOUR

MEDICAL PLAN
In-network – Providers and facilities that are contracted by our health plans to o er
services to participants at a reduced rate; be aware that in-network hospitals may use an out-of-network doctor for some services.

Deductible –
e amount you pay each year before your plan begins paying. ( is does
not include your premiums withheld from your paycheck.) Copay – A copay is the amount you pay every time you receive a health service. For instance, if your copay to see a doctor is $40, you pay that amount each time you see him or her.
e insurance takes care of the rest.

Coinsurance –
e amount (usually a percentage of the claim) shared by you and the plan, aer you have met the deductible.

Out-of-pocket maximum – Maximum dollar amount that you will pay per year before the plan begins paying covered expenses at 100%.

You will need to provide documentation of the event. Any benet changes must be directly related to the qualifying life event. Visit www.mymvtbenets.com if you have a qualifying life event. If you have any questions, call the MV Transportation Benets Enrollment Center at 1-833-989-1970. 6 City Council/RSA Agenda 455 Tuesday, March 14, 2023

MEDICAL, DENTAL, AND

VISION COVERAGE
At MV Transportation, we o
er you medical, dental, and vision coverage designed
to help you get the care you need at an a
ordable price.
ese programs are
specic to your division and vary based on geography, Collective Bargaining Agreements (CBAs), and other factors. For specic plans o ered to your location,
please refer to the Benet Summaries located in the Reference Center via www.mymvtbenets.com.
ere you will nd a complete description of the
plans available and the services covered by each.
• Many of the plans give you the exibility to choose an in-network or out-of-network provider each time you need care. Keep in mind that you will save money when you visit in-network providers. • As you review the plans o
ered, choose the plan that best meets your
needs in terms of the coverage needed, your contribution amount, and out-of-pocket costs.

Preventive Care: It Pays to Stay Healthy and
These Services are FREE!
Our medical plans are designed to make it a
ordable to get the preventive
services you and your family need to stay healthy. Preventive care includes services such as well-child visits, physical exams, and routine physical-related tests like EKGs, gynecological exams, and mammograms. When you use an in-network provider, your coverage for preventive services under the medical plans is fully covered as follows:
• You are not responsible for copays or coinsurance on any preventive services • Preventive services are covered without having to pay your deductible rst •
ere is no annual dollar limit for preventive services
Take advantage of your no cost preventive care coverage! Cost of Medical, Dental and Vision Coverage

e per paycheck premium contribution amounts (payable by Team Members who elect coverage) are provided via the online enrollment tool at www.mymvtbenets.com.

Before you enroll, learn about your other health care options. You may qualify for expanded Medicaid or other coverage through the Health Insurance Marketplace. Read more information on page 13. 7 City Council/RSA Agenda 456 Tuesday, March 14, 2023

HIGH DEDUCTIBLE HEALTH

PLAN AND HEALTH SAVINGS

ACCOUNT (HSA)
A High Deductible Health Plan (HDHP) with the corresponding Health Savings Account (HSA) gives you more control over your health care dollars. Since you are responsible for 100% of all covered services until you meet the annual deductible, your HSA will help cover your out-of-pocket costs. Once you meet your deductible, the medical plan will generally pay the majority for in-network covered services until you reach the annual out-of-pocket maximum, at which time the plan will pay 100% of covered services.

Selecting highest level of benefits under the plan while also allowing you to maximize your HSA funds.

An HSA is a tax-favored account that allows you to save and pay for qualified medical expenses tax-free — now and in the future.
• You contribute pre-tax dollars to the account through payroll deduction. This lowers your taxable income and gives you more take-home pay. • Account balances accrue interest tax-free. There are many investment options to consider through the MV Transportation-sponsored HSA.
• When you pay for qualified medical expenses, you withdraw funds tax-free by swiping your HSA card. Remember, you can only withdraw funds up to the amount you have in your HSA.

Keep in mind that the HSA account is yours. You own all funds that you contribute to the account. If you retire or leave MV Transportation, you take the funds with you.

There is no “use it or lose it” rule. Any remaining money at the end of the year rolls over to the next plan year.

HSA Eligibility Requirements
You are eligible to open an HSA if you meet the requirements defined by the IRS below:
• You are covered under a High Deductible Health plan (defined as a plan with a minimum deductible of $1,400 for individual coverage, $2,800 for family coverage) and have no other health coverage
• You or your covered spouse do not participate in a Health Care Flexible Spending Account or health reimbursement account
• You are not enrolled in Medicare, Medicaid, or Tricare • You are not claimed as a dependent on someone else’s tax return For 2022, HSA holders can choose to save up to $3,650 for an individual and $7,300 for a family per calendar year (HSA holders age 55 and older get to save an extra $1,000, which means $4,600 for an individual and $8,200 for a family). 8 City Council/RSA Agenda 457 Tuesday, March 14, 2023
Qualified vs. Non-Qualified Medical Expenses
Your HSA funds will only cover qualied medical expenses. If you use your HSA for non-qualied medical expenses, you will be subject to income tax on the expense amount and an additional 20% tax penalty. For individuals age 65 and older, the penalty is waived, but the income tax provision will apply for non-medical distributions.

Qualified Medical Expenses Non-Qualified Medical Expenses • Most medical care that is subject to your deductible
(coinsurance, doctor visits, inpatient or outpatient
treatment, etc.)
• Prescription drugs
• Over-the-counter (OTC) drugs, only if you
obtain a prescription
• Insulin (with or without a prescription)
• Dental and vision care
• Select insurance premiums:
– COBRA
– Qualied long-term care insurance
– Health insurance premiums paid while receiving
unemployment benets
– Health insurance aer you turn 65, except for a
Medicare supplemental policy
• Insurance premiums (other than those listed on the
Qualied Medical Expenses list)
• OTC drugs that you do not have a prescription for
• Surgery purely for cosmetic reasons
• Expenses covered by another health plan
• General health items such as tissues, toiletries,
hand sanitizer, etc.
9 City Council/RSA Agenda 458 Tuesday, March 14, 2023

TELEMEDICINE
Participants in any of MV Transportation’s Medical Plans have access to additional medical care through telemedicine, which provides you and your family with access to licensed physicians who can resolve many routine medical issues. Members can request consultations via phone, from anywhere in the U.S., 24/7/365. Physicians can diagnose, recommend treatment, and write short-term prescriptions when necessary for treatment of more than 80 health conditions, including: allergies, cold/u, fever, headaches, nausea, and sinus infections. Telemedicine is not intended to handle medical emergencies or ongoing health conditions.

The Benefits of Telemedicine
Using telemedicine is easy and convenient.
• Saves time — average call back time is much shorter than an average in-person visit • Saves money — avoid the higher costs of urgent care or emergency room visits • Faster service — be seen sooner rather than waiting for an appointment with your doctor’s oce
• Reduces exposure to illness — connect with a doctor from the comfort of your own home or oce
How it Works
Participants in any of MV Transportation’s BlueCross BlueShield Plans have access to MDLIVE.
• Call MDLIVE at 888-680-8646
• Go to MDLIVE.com/bcbstx
• Text BCBSTX to 635-483
• Download the MDLIVE app
Participants in MV Transportation’s GPA Open Choice PPO Plan have access to UCM Digital Health.
• Call UCM Digital Health at 844-484-7362
• Go to goseesam.com
• Download the UCM app
Virtual Visits vs.

Telemedicine
Virtual visits are another easy and
convenient alternative to in-person,
face-to-face care. Virtual visits are
di
erent from telemedicine.
• Virtual visits are with your
own Primary Care or Specialist
Physician.
• Virtual visits can apply to
Primary Care or Specialist
Physicians, based on their
individual practices. Di
erent
out of pocket costs will apply,
see your Plan Document
for details.
• Being able to see your own
Physician is one of the major
di
erences between virtual
visits and telemedicine.
• Call your Physician to schedule
a virtual visit.
10 City Council/RSA Agenda 459 Tuesday, March 14, 2023

MEDICAL CARE OPTIONS
Where you go for care can make a major impact on how much you pay and the kind of care you receive.

Where to Get Care Type of Care Wait Time Cost
Minor
Telemedicine
• Cough
• Cold/flu
• Ear Infections $
Doctor’s Office
• Cough
• Cold/flu
• Sprains
• Ear Infections
$$
Urgent
Urgent Care Center
• Cuts
• Minor Burns
• Fractures
$$$
Life-Threatening
Hospital ER
• Chest Pain
• Uncontrollable Bleeding
• Trouble Breathing $$$$
11 City Council/RSA Agenda 460 Tuesday, March 14, 2023

FLEXIBLE SPENDING ACCOUNTS (FSA)
MV Transportation o
ers a Health Care Flexible Spending Account (FSA) and a Dependent Care Flexible Spending Account (FSA) as a smart and convenient way to stretch your benet dollars and receive real tax savings:

How FSAs Work
While out-of-pocket health care expenses are typically paid for using your aer-tax dollars, an FSA gives you the opportunity to set your pre-tax dollars aside to pay for eligible health care and dependent care expenses through contributions taken from your paycheck before taxes are withheld. Since these contributions are not subject to federal, state, or payroll tax withholding, you receive more value for the dollars you spend on eligible expenses for you and your family.

Please Note:
e Health Care Flexible Spending Account is for paying health-related expenses.
e Dependent Care Flexible Spending Account is for paying expenses related to daycare for your children or elder care for a parent. e Health Care Flexible
Spending Account comes with a card that you can use to pay health related expenses at the doctor’s oce or pharmacy. Accessing the funds in your Dependent Care Flexible Spending Account requires that you pay the expense, then submit a claim for reimbursement.

During enrollment, you elect the pre-determined amount you would like to set aside annually to be designated as an FSA contribution to be utilized for qualifying expenses.

Remember, if you enroll in a
High Deductible Health Plan,
you are not eligible to contribute
to the Health Care FSA.
e HSA
will take the place of the Health
Care FSA.

Important Rules to
Keep in Mind
•
e IRS allows you to roll over
up to $550 of unused Health
FSA funds to the following
plan year. Any amount over
$550 will be forfeited.
• You cannot transfer funds
from one FSA to another.
• You cannot stop or change
your FSA contribution amount
during the year unless you
have a qualied change in
family status.
• You must save your receipts!
Submit copies of your receipts
when ling a claim.
•
e maximum contribution
to the Health Care FSA is
$2,750 per year.
•
e maximum contribution
to the Dependent Care FSA
is $5,000 per year ($2,500
if married, ling separate
income tax return).
12 City Council/RSA Agenda 461 Tuesday, March 14, 2023

OTHER INSURANCE OPTIONS AVAILABLE
In addition to the company-sponsored health insurance discussed in this guide, you also have the following health insurance options to consider:
• Health Insurance Marketplace: You can enroll in coverage through your state or the federal exchange at varying levels of coverage and all levels of cost. Visit www.healthcare.gov or call 1-800-318-2596 for more information. • Coverage through your spouse/domestic partner or other employer, if applicable; and • Expanded Medicaid: Under the ACA, Medicaid eligibility has expanded, and more people are eligible for coverage.

Visit your state’s Medicaid website for information. Submit an application on www.healthcare.gov to see if you qualify for Medicaid.

e ACA also allows individuals to waive health insurance coverage altogether for 2022 and potentially incur a penalty. 13 City Council/RSA Agenda 462 Tuesday, March 14, 2023

LIFE AND ACCIDENTAL DEATH &

DISMEMBERMENT (AD&D) INSURANCE
As an important part of your personal nancial planning, MV Transportation o ers life and accidental death and dismemberment
insurance through Securian. Refer to the enrollment site for eligibility or call the MV Transportation Benets Center. e enrollment
tool can assist you in pricing the level of coverage you are considering.

Increasing Your Level of Coverage
If you are already enrolled under the supplemental life insurance plan, you can increase your coverage during Open Enrollment:
• If you are an hourly paid employee, and already enrolled in supplemental life coverage, you can increase by 1 level (i.e. $10,000) of coverage in increments of $10,000, up to $100,000. For coverage over these amounts, you will need to provide Evidence of Insurability (EOI).
• If you are an hourly paid employee and you are not enrolled in supplemental life insurance at Open Enrollment, you may enroll in the plan in increments of $10,000. All elections require Evidence of Insurability (EOI). • If you are a salaried employee enrolled in supplemental life, you may increase your level of coverage by 1 level up to the lesser of 2 times annual salary or $150,000. For coverage over these amounts, you will need to provide Evidence of Insurability (EOI). • If you are a salaried employee not enrolled in supplemental life, you may enroll in 1-5 times your base pay. All elections require Evidence of Insurability (EOI).

Supplemental AD&D Insurance Premiums
You can elect supplemental AD&D insurance coverage for yourself at the same amount you choose for your supplemental life insurance. Your AD&D rate is $0.04 per $1,000 of coverage.

DISABILITY INSURANCE
MV Transportation recognizes the importance of your nancial well-being in the event of a disability. Your regular monthly obligations, such as your mortgage or rent, utility bills, food, and other necessities, continue even if you are unable to work. Refer to the online enrollment tool or call the MV Transportation Benets Center for eligibility.

Choosing a Beneficiary
Your beneciary is the person who receives the proceeds from the Life insurance plans in the event of your death. If you elect spouse and/or child Life insurance, you are automatically the beneciary of that coverage. To designate your beneciaries, complete the appropriate information during the enrollment process.

Make sure you have the Social Security Numbers of your beneciaries when completing your enrollment.
14 City Council/RSA Agenda 463 Tuesday, March 14, 2023

EMPLOYEE ASSISTANCE
PROGRAM – FREE
Contact Information
1-800-433-7916
Lifeworks.com or get the mobile app from the app store
available 24 hours per day/7 days per week
First time visitors to the website will use an Invitation code MVT-Employee ID; for example, MVT-222333
Program Features
• Legal advice
• Financial consultation
• Parenting and family services
• Alcohol and drug dependency help
• Identity the victim recovery services
Counseling Services Up to 3 phone or face-to-face counseling sessions per issue, per year
You and your family have access
to the Employee Assistance
Program (EAP), at no cost to you,
to help with personal issues.
15 City Council/RSA Agenda 464 Tuesday, March 14, 2023

ADDITIONAL BENEFITS
As a Team Member of MV Transportation, you have the ability to purchase additional coverage at group rates through Chubb Benets.
ese optional benets include
the following:

Group Accident Insurance
Group Accident Insurance pays a at dollar amount to help pay for out-of-pocket expenses as a result of a covered accident, such as broken bones, dislocations, lacerations, and dismemberment. You can elect coverage for yourself or for your entire family.

Short-Term Disability (STD)
Short-Term Disability (STD) coverage protects your income in the event of disability resulting from an illness or injury. You can choose coverage for up to 60% of your income, up to a monthly maximum of $3,000. Benets start the rst day aer the waiting period when you are disabled and unable to work. • What is a waiting period? It is the number of days between the illness or injury and the date benets begin.

Critical Illness
Critical Illness coverage provides a lump-sum benet to help pay for out-of- pocket medical and living expenses upon the diagnosis of covered illnesses, such as cancer, heart attack, stroke, and renal failure. You can also receive an annual wellness benet — see the box on the right.

Hospital Indemnity
Hospital indemnity pays cash benets to help cover out-of-pocket hospital expenses, such as your deductible and coinsurance.

Receive Cash
Benefit with the
Critical Illness
Wellness Benefit
You can receive $100 per year
when you get certain screenings
like a colonoscopy, biopsy for skin
cancer, and EKG. For details on
how to qualify for this benet,
contact the MV Transportation
Benet Center at 1-833-989-1970.
16 City Council/RSA Agenda 465 Tuesday, March 14, 2023

IMPORTANT CONTACT

INFORMATION
If you have any questions about your benefits or need more information, contact the carriers listed below:

Contact Phone
BCBS of Massachusetts 1-800-424-0794
BCBS of MA Dental 1-800-424-0794
BCBS of Texas 1-866-245-6751
Benefit Service Center
(Benefits, Flex Spending, Health
Savings and COBRA support)
1-833-989-1970
Chubb Voluntary Benefits NY: 1-833-896-2968
All Other U.S. States: 1-833-542-2013
Colonial 1-800-325-4368
Delta Dental 1-800-521-2651
Group and Pension Administrators (GPA) 1-800-716-2852
Health Plan of Nevada 1-800-777-1840
Kaiser CA 1-800-464-4000
Kaiser MidAtlantic 1-800-777-7902
Kaiser OR/WA 1-800-813-2000
Life Works (EAP) 1-800-433-7916
MetLife Home/Auto Coverage 1-800-438-6388
MyChoice Accounts 1-833-989-1970
Prudential Disability Claims: 1-800-842-1718
Life Claims: 1-800-524-0542
Securian Life Insurance
1-800-872-2214
Claims: 1-888-658-0193
Telemedicine
• MDLIVE (BlueCross)
• UCM Digital Health (GPA)
1-888-680-8646
1-844-484-7362
The Hartford – Disability Claims: 1-800-354-1779
VSP Vision Insurance 1-800-877-7195
United Health Care Nevada 1-800-777-1840
17 City Council/RSA Agenda 466 Tuesday, March 14, 2023

IMPORTANT NOTICE OF PRIVACY PRACTICES
This notice describes how medical information about you may be used and disclosed and how you can get access to this information.

Please review it carefully.

The Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) requires the MV Transportation, Inc. Welfare Plan (the “Plan”) to maintain the privacy of your individual health information (called “Protected Health Information” or “PHI”) – whether received in writing, in an electronic medium, or as an oral communication.

The Plans Duties Regarding Your PHI
Under HIPAA, the Plan must provide you with a notice that describes its (1) legal duties and (2) policies and procedures regarding your Protected Health Information. For any health benefits that are provided to you under an insurance contract, you will receive a separate privacy notice from the insurance company.

The Plan is required, by law, to follow the policies and procedures described in this notice. However, these policies and procedures may be changed from time to time as the need arises. Any changes will be applicable to all Protected Health Information maintained by the Plan. If changes are made to the policies and procedures, you will be provided with an updated notice.

It is important to note that this these rules apply to the Plan, not MV Transportation, Inc. (the “Company”) as an employer. Different policies may apply to other Company programs or to data unrelated to the Plan.

How the Plan May Use or Disclose Your Protected Health
Information
The privacy rules under HIPAA generally allow the use and disclosure of your protected health information without your permission (known as an “authorization”) for purposes of health care treatment, payment activities, and health care operations. Here are some examples of what that might entail:
• Treatment includes providing, coordinating, or managing health care by one or more health care providers or doctors. Treatment can also include coordination or management of care between a provider and a third party, and consultation and referrals between providers. For example, the Plan may share your health information with physicians who are treating you.
• Payment includes activities by the Plan, other plans, or providers to obtain premiums, make coverage determinations, and provide reimbursement for health care. This can include eligibility determinations, reviewing services for medical necessity or appropriateness, utilization management activities, claims management, and billing, as well as “behind the scenes” Plan functions such as risk adjustment, collection, or reinsurance. For example, the Plan may share information about your coverage or the expenses you have incurred with another health plan in order to coordinate payment of benefits.
• Health care operations include activities by the Plan (and in limited circumstances other plans or providers) such as wellness and risk assessment programs, quality assessment and improvement activities, customer service, and internal grievance resolution. Health care operations also include vendor evaluations, credentialing, training, accreditation activities, underwriting, premium rating, arranging for medical review and audit activities, and business planning and development. For example, the Plan may use information about your claims to review the effectiveness of wellness programs.

The amount of health information used, disclosed, or requested without your authorization will be limited to the minimum necessary for these permitted purposes and, when needed, restricted to the minimum necessary to accomplish the intended purposes, as defined under the HIPAA rules. This minimum necessary standard, however, will not apply to disclosures (i) to a health care provider for treatment, (ii) to you or your personal representative, (iii) made pursuant to your authorization, (iv) to the Secretary of the U.S. Department of Health and Human Services (“HHS”), (v) required by law, and (vi) required for the Plan’s compliance with legal regulations.

If the Plan uses or discloses PHI for underwriting purposes (generally, eligibility determinations, premium computations, and any other activities related to the creation, renewal, or replacement of health benefits), the Plan will not use or disclose PHI that is your genetic information for such purposes. Genetic information includes information regarding genetic tests for you and your family members, information regarding the manifestation of a disease or disorder in your family members, and any request for (or receipt of) genetic services, including participation in clinical research trials that involve genetic services.

The Plan may also contact you to provide appointment reminders or information about treatment alternatives or other health-related benefits and services that may be of interest to you.

How the Plan May Share Your Protected Health
Information with the Company
The Plan, or a Plan health insurer or HMO, may disclose your health information without your written authorization to the Company for plan administration purposes. The Company may need your health information to administer benefits under the Plan. The Company agrees not to use or disclose your health information other than as permitted or required by the Plan documents and by law. The Company Corporate Benefits staff and carefully selected individuals within the Company are the only Company Team Members who will have access to your health information for plan administration functions.

Here’s how additional information may be shared between the Plan and the Company as allowed under the HIPAA rules:
• The Plan, or a Plan health insurer or HMO, may disclose “summary health information” to the Company if requested, for purposes of obtaining premium bids to provide coverage under the Plan, or for modifying, amending, or terminating the Plan. Summary health information is information that summarizes participants’ claims information, from which names and other identifying information have been removed.
• The Plan, or a Plan health insurer or HMO, may disclose to the Company information on whether an individual is participating in the Plan or has enrolled or disenrolled in an insurance option or HMO offered by the Plan.
18 City Council/RSA Agenda 467 Tuesday, March 14, 2023
In addition, you should know that the Company cannot and will not use health information obtained from the Plan for any employmentrelated actions. However, health information collected by the Company from other sources (for example under the Family and Medical Leave Act, Americans with Disabilities Act, or workers’ compensation) is not protected under HIPAA (although this type of information may be protected under other federal or state laws).

Other Permitted Uses or Disclosure of Protected Health
Information
In certain cases, your protected health information can be disclosed without authorization to a family member, close friend, or other person you identify who is involved in your care or payment for your care.

Information about your location, general condition, or death may be provided to a similar person (or to a public or private entity authorized to assist in disaster relief e
orts). You generally will be given the chance
to agree or object to these disclosures (although exceptions may be made – for example, if you are not present or if you are incapacitated).

In addition, your protected health information may be disclosed without your authorization to your legal representative.

e Plan also is allowed to use or disclose your protected health information without your written authorization for the following activities:

Workers’
compensation
Disclosures to workers’ compensation or similar
legal programs that provide benets for workrelated injuries or illness without regard to fault, as authorized by and necessary to comply with
the laws
Necessary to
prevent serious
threat to health
or safety
Disclosures made in the good-faith belief that
releasing your health information is necessary to
prevent or lessen a serious and imminent threat
to public or personal health or safety, if made to
someone reasonably able to prevent or lessen the
threat (or to the target of the threat); includes
disclosures to help law enforcement ocials
identify or apprehend an individual who has
admitted participation in a violent crime that
the Plan reasonably believes may have caused
serious physical harm to a victim, or where it
appears the individual has escaped from prison
or from lawful custody
Public health
activities
Disclosures authorized by law to persons who
may be at risk of contracting or spreading a
disease or condition; disclosures to public health
authorities to prevent or control disease or
report child abuse or neglect; and disclosures to
the Food and Drug Administration to collect or
report adverse events or product defects
Victims of
abuse, neglect,
or domestic
violence
Disclosures to government authorities, including
social services or protected services agencies
authorized by law to receive reports of abuse,
neglect, or domestic violence, as required by
law or if you agree or the Plan believes that
disclosure is necessary to prevent serious harm
to you or potential victims (you will be notied
of the Plan’s disclosure if informing you will not
put you at further risk)
Judicial and
administrative
proceedings
Disclosures in response to a court or
administrative order, subpoena, discovery
request, or other lawful process (the Plan may be
required to notify you of the request or receive
satisfactory assurance from the party seeking
your health information that e
orts were made
to notify you or to obtain a qualied protective
order concerning the information)
Law
enforcement
purposes
Disclosures to law enforcement ocials required
by law or legal process, or to identify a suspect,
fugitive, witness, or missing person; disclosures
about a crime victim if you agree or if disclosure
is necessary for immediate law enforcement
activity; disclosure about a death that may have
resulted from criminal conduct; and disclosure
to provide evidence of criminal conduct on the
Plan’s premises
Decedents Disclosures to a coroner or medical examiner
to identify the deceased or determine cause of
death; and to funeral directors to carry out their
duties
Organ, eye, or
tissue donation
Disclosures to organ procurement organizations
or other entities to facilitate organ, eye, or tissue
donation and transplantation aer death
Research
purposes
Disclosures subject to approval by institutional
or private privacy review boards, subject to
certain assurances and representations by
researchers about the necessity of using your
health information and the treatment of the
information during a research project
Health oversight
activities
Disclosures to health agencies for activities
authorized by law (audits, inspections,
investigations, or licensing actions) for oversight
of the health care system, government benets
programs for which health information is
relevant to beneciary eligibility, and compliance
with regulatory programs or civil rights laws
Specialized
government
functions
Disclosures about individuals who are Armed
Forces personnel or foreign military personnel
under appropriate military command;
disclosures to authorized federal ocials for
national security or intelligence activities; and
disclosures to correctional facilities or custodial
law enforcement ocials about inmates
HHS
investigations
Disclosures of your health information to the
Department of Health and Human Services to
investigate or determine the Plan’s compliance
with the HIPAA privacy rule
Except as described in this notice, other uses and disclosures will be made only with your written authorization, including the use or disclosure of psychotherapy notes (if applicable) and PHI for marketing purposes.
e Plan also will not accept any remuneration,
direct or indirect, for the use or disclosure of your PHI without your authorization. You may revoke your authorization as allowed under the HIPAA rules. However, you cannot revoke your authorization with respect to disclosures the Plan has already made. You will be notied 19 City Council/RSA Agenda 468 Tuesday, March 14, 2023
of any unauthorized access, use, or disclosure of your unsecured health information as required by law.

Your Individual Rights
You have the following rights with respect to your protected health information the Plan maintains. These rights are subject to certain limitations, as discussed below. This section of the notice describes how you may exercise each individual right. See the table at the end of this notice for information on how to submit requests.

Right to request restrictions on certain uses and disclosures of your health information and the Plan’s right to refuse
You have the right to ask the Plan to restrict the use and disclosure of your protected health information for treatment, payment, or health care operations, except for uses or disclosures required by law. You have the right to ask the Plan to restrict the use and disclosure of your health information to family members, close friends, or other persons you identify as being involved in your care or payment for your care.

You also have the right to ask the Plan to restrict use and disclosure of health information to notify those persons of your location, general condition, or death – or to coordinate those efforts with entities assisting in disaster relief efforts. If you want to exercise this right, your request to the Plan must be in writing.

The Plan is not required to agree to a requested restriction. If the Plan agrees to a restriction, it may later be terminated by your written request, by agreement between you and the Plan (including an oral agreement), or unilaterally by the Plan for health information created or received after you are notified that the Plan has removed the restrictions. The Plan may also disclose health information about you if you need emergency treatment, even if the Plan has agreed to a restriction.

An entity covered by these HIPAA rules (such as your health care provider or its business associate) must comply with your request that health information regarding a specific health care item or service not be disclosed to the Plan for purposes of payment or health care operations if you paid out of pocket for the item or service and did not receive any payment for the item or service from the Plan.

Right to receive confidential communications of your health information
If you think that disclosure of your health information by the usual means could endanger you in some way, the Plan will accommodate reasonable requests to receive communications of health information from the Plan by alternative means or at alternative locations.

If you want to exercise this right, your request to the Plan must be in writing and you must include a statement that disclosure of all or part of the information could endanger you.

Right to inspect and copy your health information
With certain exceptions, you have the right to inspect or obtain a copy of your health information in a “designated record set.” You may also request an electronic copy of your health information if it is maintained electronically. This may include medical and billing records maintained for a health care provider, enrollment, payment, claims adjudication, and case or medical management record systems maintained by a plan, or a group of records the Plan uses to make decisions about individuals. However, you do not have a right to inspect or obtain copies of psychotherapy notes or information compiled for civil, criminal, or administrative proceedings. The Plan may deny your right to access, although in certain circumstances you may request a review of the denial.

If you want to exercise this right, your request to the Plan must be in writing. Within 30 days of its receipt of your request, the Plan will provide you with:
• the access or copies you requested;
• a written denial that explains why your request was denied and any rights you may have to have the denial reviewed or file a complaint; or
• a written statement that the time period for reviewing your request will be extended for no more than 30 more days, along with the reasons for the delay and the date by which the Plan expects to address your request.

The Plan may provide you with a summary or explanation of the information instead of access to or copies of your health information, if you agree in advance and pay any applicable fees. The Plan also may charge reasonable fees for copies or postage. If the Plan does not maintain the health information but knows where it is maintained, you will be informed of where to direct your request.

You also may request that copies of your health information be sent to another entity or person, so long as that request is clear, specific, and directs where the copies are to be sent. Any charge that is assessed to you for these copies, if any, must be reasonable and based on Plan costs.

Right to amend your health information that is inaccurate or incomplete
With certain exceptions, you have a right to request that the Plan amend your health information in a designated record set. The Plan may deny your request for a number of reasons. For example, your request may be denied if the health information is accurate and complete, was not created by the Plan (unless the person or entity that created the information is no longer available), is not part of the designated record set, or is not available for inspection (e.g., psychotherapy notes or information compiled for civil, criminal, or administrative proceedings).

If you want to exercise this right, your request to the Plan must be in writing, and you must include a statement to support the requested amendment. Within 60 days of receipt of your request, the Plan will:
• make the amendment as requested;
• provide a written denial that explains why your request was denied and any rights you may have to disagree or file a complaint; or • provide a written statement that the time period for reviewing your request will be extended for no more than 30 more days, along with the reasons for the delay and the date by which the Plan expects to address your request.

Right to receive an accounting of disclosures of your health information
You have the right to a list of certain disclosures of your health information the Plan has made. This is often referred to as an “accounting of disclosures.” You generally may receive this accounting if the disclosure is required by law, in connection with public health activities, or in similar situations listed in the table earlier in this notice, unless otherwise indicated below.

You may receive information on disclosures of your health information for up to six years before the date of your request, but not earlier than April 14, 2003 (the general effective date of the HIPAA privacy rules).

You do not have a right to receive an accounting of any disclosures made:
20 City Council/RSA Agenda 469 Tuesday, March 14, 2023
• for treatment, payment, or health care operations (except as provided below);
• to you about your own health information;
• incidental to other permitted or required disclosures; • where authorization was provided;
• to family members or friends involved in your care (where disclosure is permitted without authorization);
• for national security or intelligence purposes or to correctional institutions or law enforcement officials in certain circumstances; or • as part of a “limited data set” (health information that excludes certain identifying information).

In addition, if the Plan (or a Plan business associate) maintains electronic health records, you may (to the extent required by law) receive an accounting of disclosures made for treatment, payment, or health care operations contained in such records, during the three years before the date of your request. In general, an “electronic health record” is generally a record that contains health-related information for an individual, which is gathered and consulted by authorized health care clinicians and staff.

Your right to an accounting of disclosures to a health oversight agency or law enforcement official may be suspended at the request of the agency or official.

If you want to exercise this right, your request to the Plan must be in writing. Within 60 days of the request, the Plan will provide you with the list of disclosures or a written statement that the time period for providing this list will be extended for no more than 30 more days, along with the reasons for the delay and the date by which the Plan expects to address your request. You may make one request in any 12-month period at no cost to you, but the Plan may charge a fee for subsequent requests. You will be notified of the fee in advance and have the opportunity to change or revoke your request.

Right to obtain a paper copy of this notice from the Plan upon request
You have the right to obtain a paper copy of this privacy notice upon request. Even individuals who agreed to receive this notice electronically may request a paper copy at any time.

Notice of breaches of unsecured protected health information The Plan must provide prompt notice of any unauthorized access, use or disclosure (called a “breach”) of your unsecured PHI no later than 60 days of the discovery of the breach. If the breach affects more than 500 individuals in a state or other jurisdiction, notice also will be provided through one or more prominent media outlets in the area. The notice will describe what happened (including the date of the breach and the date the breach was discovered), the type of PHI involved, steps you should take to protect yourself, and steps the Plan will take to mitigate against any harmful effects from the breach and to protect against future breaches.

Changes to the information in this notice
The Plan must abide by the terms of the privacy notice currently in effect. This notice takes effect on October 15, 2019. However, the Plan reserves the right to change the terms of its privacy policies, as described in this notice, at any time and to make new provisions effective for all health information that the Plan maintains. This includes health information that was previously created or received, not just health information created or received after the policy is changed.

If changes are made to the Plan’s privacy policies described in this notice, you will be provided with a revised privacy notice delivered via U.S. Mail to your most recent address on file.

Complaints
If you believe that your privacy rights have been violated, you may complain to the Plan in writing at the location described below or to the Secretary of the United States Department of Health and Human Services, Hubert H. Humphrey Building, 200 Independence Avenue SW, Washington, DC 20201 or by calling 1-877-696-6775, or visiting https://www.hhs. gov/ocr/privacy/hipaa/complaint/. You will not be retaliated against for filing a complaint.

You may contact the Plan to exercise any of the rights described in this Notice by contacting:

MV Transportation, Inc.
2711 N. Haskell Ave Suite 1500 LB-2
Dallas, TX 75204
Attn: Benefits Team
1-972-391-4600
21 City Council/RSA Agenda 470 Tuesday, March 14, 2023

OTHER IMPORTANT LEGAL NOTICES
The Women’s Health and Cancer Rights Acts
of 1998
The Women’s Health and Cancer Rights Act of 1998 was signed into law on October 21, 1998. The Act requires that all group health plans that provide medical and surgical benefits with respect to mastectomy must provide coverage for:

All stages of reconstruction of the breast on which the mastectomy has been performed; Surgery and reconstruction of the other breast to produce a symmetrical appearance; Prostheses and treatment of physical complications of all stages of mastectomy, including lymphedema.

These services will be provided in a manner determined in consultation with the attending physician and the patient. This coverage may be subject to annual deductibles and coinsurance provisions applicable to other such medical and surgical benefits provided under the plan.

Please refer to your Summary Plan Description for deductibles and coinsurance information applicable to the plan in which you choose to enroll.

Trade Act of 2002
The Trade Act of 2002, as subsequently amended, and as extended by the Trade Adjustment Assistance Reauthorization Act of 2015, created a tax credit for certain individuals who become eligible for trade adjustment assistance and for certain retired Team Members who are receiving pension payments from the Pension Benefit Guaranty Corporation (PBGC) (eligible individuals).

Under these tax provisions, eligible individuals can either take a tax credit or get advance payment of 72.5% of premiums paid for qualified health insurance, including continuation coverage. If you have questions about these tax provisions, you may call the Department of Labor toll-free at 1-888-365-6822, or the IRS 1040 Tax Assistance line at 1-800-829-1040. More information about the Trade Adjustment Assistance Reauthorization Act and the Health Coverage Tax Credit is also available at www.doleta.gov/tradeact/ and http://www.irs. gov/credits-deductions/individuals/HCTC.

Mental Health Parity
To the extent applicable, any requirements relating to mental and nervous disorder and chemical dependency benefits provided under this plan will comply with the Mental Health Parity Act of 1996, and the Mental Health Parity and Addiction Equity Act of 2008, and any regulations thereunder.

No Eligibility Discrimination Due to Health
The plan will not establish rules for eligibility (including continued eligibility) for medical benefits that are based on one or more health- status-related factors. The plan will comply with the Genetic Information Nondiscrimination Act of 2008 to the extent applicable.

Family Medical Leave Act Coverage
An associate who is on an authorized leave of absence under the Family Medical Leave Act of 1993 (FMLA) may continue participation in the medical plan for up to 12 weeks. Such participation will be provided under the terms and conditions of the applicable coverage option, including the rate of contributions that would have been applicable if the associate had continued employment and subject to the terms and conditions of the FMLA policy of the Administrator.

Uniformed Services Employment and
Reemployment Rights Act Coverage
Any associate covered under the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA) may continue to participate and be eligible to receive benefits under the medical in accordance with USERRA rules and regulations.

Qualified Medical Child Support Orders
The Plan will provide benefits as required by any qualified medical child support order (“QMCSO”) and will provide benefits to dependent children placed with associates for adoption under the same terms and conditions as apply in the case of dependent children who are natural children of associates, in accordance with ERISA Section 609(c). The Company has established detailed procedures for determining whether an order qualifies as a QMCSO. Associates’ spouses and beneficiaries can obtain, without charge, a copy of such procedures from the Administrator.

Newborn’s and Mother’s Health Protection Act
Group health plans and health insurance issuers offering group insurance coverage generally may not, under federal law, restrict benefits for any hospital length of stay in connection with childbirth for a mother or newborn child to 48 hours following a normal vaginal delivery, or less than 96 hours following a cesarean section. However, federal law generally does not prohibit the mother’s or newborn’s attending provider, after consulting with the mother, from discharging the mother or her newborn earlier than the above periods. In any case, such plans and issuers may not, under federal law, require that a provider obtain authorization from the plan or the insurance issuer for prescribing a length of stay not in excess of the above periods.

Notice of Special Enrollment Rights Under
the Health Insurance Portability and
Accountability Act (HIPAA)
If you are declining enrollment for yourself or your dependents (including your spouse) because of other health insurance or group health coverage (including COBRA), you may be able to enroll yourself and your dependents in this plan if you or your dependents lose eligibility for that other coverage (or if the employer stops contributing towards your or your dependents’ other coverage). However, you must request enrollment within 31 days after your or your dependents’ other coverage ends (or after the employer stops contributing toward the other coverage).

In addition, if you have a new dependent as a result of marriage, birth, adoption, or placement for adoption, you may be able to enroll yourself and your dependents.
22 City Council/RSA Agenda 471 Tuesday, March 14, 2023
However, you must request enrollment within 31 days after the marriage, birth, adoption, or placement for adoption.

In addition, you may be able to enroll yourself and your dependents in this plan within 60 days if you or your dependents’ coverage under a Medicaid plan or a State Children’s Health Insurance Program (CHIP) plan terminates due to loss of eligibility for such coverage, or if you or your dependents become eligible for premium assistance under a Medicaid plan or a CHIP plan.

To request special enrollment or obtain more information, please contact the MV Benefits Enrollment Center at 1-833-989-1970 or online at [email protected]. Coverage will be effective for all individuals who become covered under this Plan because of a loss of other coverage as soon as administratively practicable following a timely application for special enrollment. Coverage for a new dependent will be effective on the date of marriage, birth, adoption, or placement for adoption, provided that timely application for special enrollment is made.

Important Notice about Your Prescription
Drug Coverage and Medicare
Please read this notice carefully and keep it where you can find it. This notice has information about your current prescription drug coverage under the Plan and prescription drug coverage available for people with Medicare. It also explains the options you have under Medicare prescription drug coverage and can help you decide whether or not you want to enroll. At the end of this notice is information about where you can get help to make decisions about your prescription drug coverage.

Medicare prescription drug coverage became available in 2006 to everyone with Medicare through Medicare prescription drug plans and Medicare Advantage Plans that offer prescription drug coverage. All Medicare prescription drug plans provide at least a standard level of coverage set by Medicare. Some plans may also offer more coverage for a higher monthly premium.

Separate Notices Depending on the Plan You Are
Covered Under
This notice has two separate parts – one for participants covered under the High Deductible Health Plan, and another part for participants covered under any other option. You should read the program that applies to you.

Notice for Programs Other than the High Deductible
Health Plan
The following notice applies to you if you are covered under any Plan health program other than the High Deductible Health Plan. We have determined that the prescription drug coverage offered under each of these plan programs is, on average for all plan participants, expected to pay out as much as the standard Medicare prescription drug coverage will pay, and is therefore considered Creditable Coverage.

Because your existing coverage under these programs is, on average, at least as good as standard Medicare prescription drug coverage, you can keep your existing prescription drug coverage under your plan option and not pay a higher premium (a penalty) if you later decide to enroll in Medicare prescription drug coverage.

When Can You Join a Medicare Drug Plan?
Individuals can enroll in a Medicare prescription drug plan when they first become eligible for Medicare and each year from October 15th through December 7th. If you lose your current prescription drug coverage through no fault of your own, you will be eligible for a two (2) month Special Enrollment Period (SEP) to join a Medicare prescription drug plan.

You should compare your current prescription drug coverage, including which drugs are covered, with the coverage and cost of the plans offering Medicare prescription drug coverage in your area. By comparing the coverage and costs of the plans, you can determine if adding the Medicare prescription coverage will be beneficial to you.

What Happens to Your Current Coverage If You Decide
to Join a Medicare Drug Plan?
If you decide to enroll in Medicare prescription drug plan and drop your current prescription drug coverage under the plan, be aware that you and your dependents may not be able to get this coverage back. If you or a covered dependent decides to enroll in a Medicare prescription drug plan and do not drop your current prescription drug coverage under the Plan, Medicare will be the secondary payer for prescription drug costs. In other words, eligible prescription drug claims will be paid under the Plan first. If there are prescription drug claims that are not covered or are only partially covered under the Plan, Medicare may pay for eligible expenses that are not paid under the Plan.

Please contact us for more information about what happens to your coverage if you enroll in a Medicare prescription drug plan. If you decide to join a Medicare Drug Plan, your MV coverage will not be affected.

Since you now have prescription drug coverage that is as good as Medicare coverage (provided you are covered under a Plan program other than the High Deductible Health Plan), you can choose to join a Medicare prescription drug plan later. You will not have to pay the higher premium (described below) as long as you do not go 63 days or longer without prescription coverage that is as good as Medicare.

When Will You Pay a Higher Premium (Penalty) to Join a
Medicare Drug Plan?
You should also know that if you drop or lose your coverage under one of these programs and don’t enroll in Medicare prescription drug coverage within 63 continuous days after your current coverage ends, you may have to pay a higher premium (a penalty) to enroll in Medicare prescription drug coverage later. Specifically, if you go 63 days or longer without prescription drug coverage that is at least as good as Medicare’s prescription drug coverage, your monthly premium for Medicare prescription drug coverage will go up at least 1% of the Medicare base beneficiary premium per month for every month after your initial enrollment period that you did not have that coverage. For example, if you go 19 months without coverage, your premium may consistently be at least 19% higher than what most other people pay.

You’ll have to pay this higher premium as long as you have Medicare prescription drug coverage. In addition, you may have to wait until the next October to enroll.

Notice for High Deductible Health Plan
The following notice applies to you if you are covered under the High Deductible Health Plan. We have determined that the prescription drug coverage under this plan is, on average for all plan participants, not expected to pay out as much as standard Medicare prescription drug coverage pays. Therefore, your coverage under this plan is considered Non-Creditable Coverage. This is important because you will most 23 City Council/RSA Agenda 472 Tuesday, March 14, 2023
likely get more help with your drug costs if you join a Medicare drug plan than if you only have prescription drug coverage under the High Deductible Health Plan.
is also is important because it may mean
that you will have to pay a higher premium (a penalty) if you do not join a Medicare drug plan when you rst become eligible.

You can keep your current coverage under the High Deductible Health Plan. However, because your coverage is non-creditable, you have decisions to make about Medicare prescription drug coverage that may a
ect how much you pay for that coverage, depending on if and when you join a Medicare drug plan. When you make your decision, you should compare your current coverage, including what drugs are covered, with the coverage and cost of the plans o
ering Medicare
prescription drug coverage in your area.

When Can You Join a Medicare Drug Plan?
You can join a Medicare drug plan when you rst become eligible for Medicare and each year from October 15th to December 7th. If you decide to drop your current coverage under the High Deductible Health Plan, since it is employer-sponsored group coverage, you will be eligible for a two (2) months Special Enrollment Period (SEP) to join a Medicare prescription drug plan; however, you also may pay a higher premium (a penalty) because you did not have creditable coverage under the High Deductible Health Plan.

When Will You Pay a Higher Premium (Penalty) to Join a
Medicare Drug Plan?
Since the coverage under the High Deductible Health Plan is not creditable, depending on how long you go without creditable prescription drug coverage, you may pay a penalty to join a Medicare drug plan. Starting with the end of the last month that you were rst eligible to join a Medicare drug plan but didn’t join, if you go 63 continuous days or longer without prescription drug coverage that is creditable, your monthly premium may go up by at least 1% of the Medicare base beneciary premium per month for every month that you did not have that coverage. For example, if you go 19 months without creditable coverage, your premium for Medicare prescription drug coverage may consistently be at least 19% higher than the Medicare base beneciary premium. You may have to pay this higher premium (penalty) as long as you have Medicare prescription drug coverage. In addition, you may have to wait until the following October to join.

Remember: Keep this notice. If you enroll in one of the new plans approved by Medicare which o
er prescription drug coverage, you
may need to give a copy of this notice when you join to show that you are not required to pay a higher premium amount.

What Happens to Your Current Coverage if You Decide
to Join a Medicare Drug Plan?
If you decide to enroll in a Medicare prescription drug plan and drop your prescription plan coverage under the High Deductible Health Plan, be aware that you and your dependents may not be able to get this coverage back. If you or a covered dependent decides to enroll in a Medicare prescription drug plan and do not drop your prescription drug coverage under the High Deductible Health Plan, Medicare will be the secondary payor for prescription drug costs. In other words, eligible prescription drug claims will be paid under the High Deductible Health Plan rst. If there are prescription drug claims that are not covered or are only partially covered under the High Deductible Health Plan, Medicare may pay for eligible expenses that are not paid under the High Deductible Health Plan. If you decide to join a Medicare Drug Plan, your MV coverage will not be a ected.

For more information about this notice or your current
prescription drug coverage
You may call the MV Transportation Benets Enrollment Center at 1-833-989-1970 with questions about your prescription drug coverage.

Note: You will receive this notice annually and at other times in the future such as before the next period you can enroll in Medicare prescription drug coverage, and if this coverage changes. You also may request a copy of this notice at any time.

For more information about your options under Medicare prescription drug coverage, check the Medicare & You handbook. You’ll get a copy of the handbook in the mail from Medicare. You may also be contacted directly by Medicare prescription drug plans.

You can also get more information about Medicare prescription drug plans from the following:
• Visit www.medicare.gov.
• Call your State Health Insurance Assistance Program (see your copy of the Medicare & You handbook for their telephone number) for personalized help.
• Call (800) MEDICARE (1-800-633-4227). TTY users should call 1-877-486-2048.

For people with limited income and resources, extra help paying for a Medicare prescription drug plan is available. Information about this extra help is available from the Social Security Administration (SSA). For more information about this extra help, visit SSA online at www.socialsecurity.gov, or call them at 1-800-772-1213 (TTY 1-800-325-0778).

Premium Assistance Under Medicaid and the
Children’s Health Insurance Program (CHIP)
If you or your children are eligible for Medicaid or CHIP and you’re eligible for health coverage from your employer, your state may have a premium assistance program that can help pay for coverage, using funds from their Medicaid or CHIP programs. If you or your children aren’t eligible for Medicaid or CHIP, you won’t be eligible for these premium assistance programs, but you may be able to buy individual insurance coverage through the Health Insurance Marketplace. For more information, visit www.healthcare.gov.

If you or your dependents are already enrolled in Medicaid or CHIP and you live in a State listed below, contact your State Medicaid or CHIP oce to nd out if premium assistance is available.

If you or your dependents are NOT currently enrolled in Medicaid or CHIP, and you think you or any of your dependents might be eligible for either of these programs, contact your State Medicaid or CHIP oce, or dial 1-877-KIDS NOW or www.insurekidsnow.govto nd out how to apply. If you qualify, ask your state if it has a program that might help you pay the premiums for an employer-sponsored plan.

If you or your dependents are eligible for premium assistance under Medicaid or CHIP, as well as eligible under your employer plan, your employer must allow you to enroll in your employer plan if you aren’t already enrolled.
is is called a “special enrollment” opportunity,
and you must request coverage within 60 days of being determined eligible for premium assistance. If you have questions about 24 City Council/RSA Agenda 473 Tuesday, March 14, 2023
enrolling in your employer plan, contact the Department of Labor at www.askebsa.dol.gov or call 1-866-444-EBSA (3272).

If you live in one of the following states, you may be eligible for assistance paying your employer health plan premiums.
e
following list of states is current as of July 31, 2020. Contact your State for more information on eligibility –
ALABAMA – MEDICAID
Website: http://www.myalhipp.com/
Phone: 1-855-692-5447
ALASKA – MEDICAID
The AK Health Insurance Premium Payment Program
Website: http://myakhipp.com/
Phone: 1-866-251-4861
Email: [email protected]
Medicaid Eligibility: http://dhss.alaska.gov/dpa/Pages/ medicaid/default.aspx
ARKANSAS – MEDICAID
Website: http://myarhipp.com/
Phone: 1-855-MyARHIPP (855-692-7447)
CALIFORNIA – MEDICAID
Website: https://www.dhcs.ca.gov/services/Pages/TPLRD_
CAU_cont.aspx
Phone: 916-440-5676
COLORADO – HEALTH FIRST COLORADO (COLORADO’S

MEDICAID PROGRAM) & CHILD HEALTH PLAN PLUS
(CHP+)
Health First Colorado Website: https://www.
healthfirstcolorado.com/
Health First Colorado Member Contact Center:
1-800-221-3943/ State Relay 711
CHP+: https://www.colorado.gov/pacific/hcpf/child-healthplan-plus CHP+ Customer Service: 1-800-359-1991/ State Relay 711
Health Insurance Buy-In Program (HIBI): https://www.
colorado.gov/pacific/hcpf/health-insurance-buy-program
HIBI Customer Service: 1-855-692-6442
FLORIDA – MEDICAID
Website: https://www.flmedicaidtplrecovery.com/
flmedicaidtplrecovery.com/hipp/index.html
Phone: 1-877-357-3268
GEORGIA – MEDICAID
Website: https://medicaid.georgia.gov/health-insurancepremium-payment-program-hipp Phone: 678-564-1162 ext 2131
INDIANA – MEDICAID
Healthy Indiana Plan for low-income adults 19-64
Website: http://www.in.gov/fssa/hip/
Phone: 1-877-438-4479
All other Medicaid
Website: https://www.in.gov/medicaid/
Phone 1-800-457-4584
IOWA – MEDICAID AND CHIP (HAWKI)
Medicaid Website:
https://dhs.iowa.gov/ime/members
Medicaid Phone: 1-800-338-8366
Hawki Website:
http://dhs.iowa.gov/Hawki
Hawki Phone: 1-800-257-8563
KANSAS – MEDICAID
Website: http://www.kdheks.gov/hcf/default.htm
Phone: 1-800-792-4884
KENTUCKY – MEDICAID
Kentucky Integrated Health Insurance Premium Payment
Program (KI-HIPP) Website:
https://chfs.ky.gov/agencies/dms/member/Pages/kihipp.
aspx
Phone: 1-855-459-6328
Email: [email protected]
KCHIP Website: https://kidshealth.ky.gov/Pages/index.
aspx
Phone: 1-877-524-4718
Kentucky Medicaid Website: https://chfs.ky.gov
LOUISIANA – MEDICAID
Website: www.medicaid.la.gov or www.ldh.la.gov/lahipp
Phone: 1-888-342-6207 (Medicaid hotline) or 1-855-618-
5488 (LaHIPP)
MAINE – MEDICAID
Enrollment Website: https://www.maine.gov/dhhs/ofi/
applications-forms
Phone: 1-800-442-6003
TTY: Maine relay 711
Private Health Insurance Premium Webpage:
https://www.maine.gov/dhhs/ofi/applications-forms
Phone: -800-977-6740.

TTY: Maine relay 711
MASSACHUSETTS – MEDICAID AND CHIP
Website: http://www.mass.gov/eohhs/gov/departments/
masshealth/
Phone: 1-800-862-4840
MINNESOTA – MEDICAID
Website:
https://mn.gov/dhs/people-we-serve/children-andfamilies/health-care/health-care-programs/programsand-services/other-insurance.jsp Phone: 1-800-657-3739
MISSOURI – MEDICAID
Website: http://www.dss.mo.gov/mhd/participants/pages/
hipp.htm
Phone: 573-751-2005
25 City Council/RSA Agenda 474 Tuesday, March 14, 2023
MONTANA – MEDICAID
Website: http://dphhs.mt.gov/
MontanaHealthcarePrograms/HIPP
Phone: 1-800-694-3084
NEBRASKA – MEDICAID
Website: http://www.ACCESSNebraska.ne.gov
Phone: 1-855-632-7633
Lincoln: 402-473-7000
Omaha: 402-595-1178
NEVADA – MEDICAID
Medicaid Website: http://dhcfp.nv.gov
Medicaid Phone: 1-800-992-0900
NEW HAMPSHIRE – MEDICAID
Website: https://www.dhhs.nh.gov/oii/hipp.htm
Phone: 603-271-5218
Toll free number for the HIPP program: 1-800-852-3345,
ext 5218
NEW JERSEY – MEDICAID AND CHIP
Medicaid Website:
http://www.state.nj.us/humanservices/
dmahs/clients/medicaid/
Medicaid Phone: 609-631-2392
CHIP Website: http://www.njfamilycare.org/index.html
CHIP Phone: 1-800-701-0710
NEW YORK – MEDICAID
Website: https://www.health.ny.gov/health_care/
medicaid/
Phone: 1-800-541-2831
NORTH CAROLINA – MEDICAID
Website: https://medicaid.ncdhhs.gov/
Phone: 919-855-4100
NORTH DAKOTA – MEDICAID
Website: http://www.nd.gov/dhs/services/medicalserv/
medicaid/
Phone: 1-844-854-4825
OKLAHOMA – MEDICAID AND CHIP
Website: http://www.insureoklahoma.org
Phone: 1-888-365-3742
OREGON – MEDICAID
Website: http://healthcare.oregon.gov/Pages/index.aspx
http://www.oregonhealthcare.gov/index-es.html
Phone: 1-800-699-9075
PENNSYLVANIA – MEDICAID
Website: https://www.dhs.pa.gov/providers/Providers/
Pages/Medical/HIPP-Program.aspx
Phone: 1-800-692-7462
RHODE ISLAND – MEDICAID AND CHIP
Website: http://www.eohhs.ri.gov/
Phone: 1-855-697-4347, or 401-462-0311 (Direct RIte Share Line)
SOUTH CAROLINA – MEDICAID
Website: https://www.scdhhs.gov
Phone: 1-888-549-0820

SOUTH DAKOTA - MEDICAID
Website: http://dss.sd.gov
Phone: 1-888-828-0059
TEXAS – MEDICAID
Website: http://gethipptexas.com/
Phone: 1-800-440-0493
UTAH – MEDICAID AND CHIP
Medicaid Website: https://medicaid.utah.gov/
CHIP Website: http://health.utah.gov/chip
Phone: 1-877-543-7669
VERMONT– MEDICAID
Website: http://www.greenmountaincare.org/
Phone: 1-800-250-8427
VIRGINIA – MEDICAID AND CHIP
Website: https://www.coverva.org/hipp/
Medicaid Phone: 1-800-432-5924
CHIP Phone: 1-855-242-8282
WASHINGTON – MEDICAID
Website: https://www.hca.wa.gov/
Phone: 1-800-562-3022
WEST VIRGINIA – MEDICAID
Website: http://mywvhipp.com/
Toll-free phone: 1-855-MyWVHIPP (1-855-699-8447)
WISCONSIN – MEDICAID AND CHIP
Website:
https://www.dhs.wisconsin.gov/badgercareplus/p-10095.
htm
Phone: 1-800-362-3002
WYOMING – MEDICAID
Website: https://health.wyo.gov/healthcarefin/medicaid/ programs-and-eligibility/
Phone: 1-800-251-1269
To see if any other States have added a premium assistance program since July 31, 2020, or for more information on special enrollment rights, you can contact either:

U.S. Department of Labor
Employee Benets Security Administration
www.dol.gov/agencies/ebsa
1-866-444-EBSA (3272)
26 City Council/RSA Agenda 475 Tuesday, March 14, 2023
U.S. Department of Health and Human Services
Centers for Medicare & Medicaid Services
www.cms.hhs.gov
1-877-267-2323, Menu Option 4, Ext. 61565
Plan Contact Information
MV Transportation, Inc. is the Plan Administrator. Questions regarding Qualifying Life Events should be directed to the MV Transportation Benets Service Center at 1-833-989-1970.

Paperwork Reduction Act Statement
According to the Paperwork Reduction Act of 1995 (Pub. L. 104- 13) (PRA), no persons are required to respond to a collection of information unless such collection displays a valid Oce of Management and Budget (OMB) control number.
e Department
notes that a Federal agency cannot conduct or sponsor a collection of information unless it is approved by OMB under the PRA, and displays a currently valid OMB control number, and the public is not required to respond to a collection of information unless it displays a currently valid OMB control number. See 44 U.S.C. 3507. Also, notwithstanding any other provisions of law, no person shall be subject to penalty for failing to comply with a collection of information if the collection of information does not display a currently valid OMB control number.

See 44 U.S.C. 3512.

e public reporting burden for this collection of information is estimated to average approximately seven minutes per respondent.

Interested parties are encouraged to send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Labor, Employee Benets Security Administration, Oce of Policy and Research, Attention: PRA Clearance Ocer, 200 Constitution Avenue, N.W., Room N-5718, Washington, DC 20210 or email [email protected] and reference the OMB Control Number 1210-0137. 27 City Council/RSA Agenda 476 Tuesday, March 14, 2023

MARKETPLACE COVERAGE OPTIONS
New Health Insurance Marketplace Coverage Options and Your Health Coverage PART A: General Information
When key parts of the health care law take effect in 2014, there will be a new way to buy health insurance: the Health Insurance Marketplace. To assist you as you evaluate options for you and your family, this notice provides some basic information about the new Marketplace and employment based health coverage offered by your employer.

What is the Health Insurance Marketplace?
The Marketplace is designed to help you find health insurance that meets your needs and fits your budget. The Marketplace offers “one-stop shopping” to find and compare private health insurance options. You may also be eligible for a new kind of tax credit that lowers your monthly premium right away. Open enrollment for health insurance coverage through the Marketplace begins in October 2013 for coverage starting as early as January 1, 2014.

Can I Save Money on my Health Insurance Premiums in the Marketplace? You may qualify to save money and lower your monthly premium, but only if your employer does not offer coverage, or offers coverage that doesn’t meet certain standards. The savings on your premium that you’re eligible for depends on your household income.

Does Employer Health Coverage Affect Eligibility for Premium Savings through the Marketplace? Yes. If you have an offer of health coverage from your employer that meets certain standards, you will not be eligible for a tax credit through the Marketplace and may wish to enroll in your employer’s health plan. However, you may be eligible for a tax credit that lowers your monthly premium, or a reduction in certain cost-sharing if your employer does not offer coverage to you at all or does not offer coverage that meets certain standards. If the cost of a plan from your employer that would cover you (and not any other members of your family) is more than 9.5% of your household income for the year, or if the coverage your employer provides does not meet the “minimum value” standard set by the Affordable Care Act, you may be eligible for a tax credit.1
Note: If you purchase a health plan through the Marketplace instead of accepting health coverage offered by your employer, then you may lose the employer contribution (if any) to the employer-offered coverage. Also, this employer contribution -as well as your employee contribution to employeroffered coverage- is often excluded from income for Federal and State income tax purposes. Your payments for coverage through the Marketplace are made on an after-tax basis.

How Can I Get More Information?
For more information about your coverage offered by your employer, please check your summary plan description or contact Jarrett Andrews, MV Transportation, 12711 N. Haskell Ave, Suite 1500, Dallas, TX 75204.

The Marketplace can help you evaluate your coverage options, including your eligibility for coverage through the Marketplace and its cost. Please visit HealthCare.gov for more information, including an online application for health insurance coverage and contact information for a Health Insurance Marketplace in your area.
1 An employer-sponsored health plan meets the “minimum value standard” if the plan’s share of the total allowed benefit costs covered by the plan is no less than 60 percent of such costs.
28 City Council/RSA Agenda 477 Tuesday, March 14, 2023
PART B: Information About Health Coverage O£ered by Your Employer

is section contains information about any health coverage o ered by your employer. If you decide to complete an application for coverage in the Marketplace, you will be asked to provide this information. is information is numbered to correspond to the
Marketplace application.

3. Employer name
MV Transportation

4. Employer Indentication Number (EIN)
94-2491705

5. Employer address
2711 N. Haskell Ave Suite 1500

6. Employer phone number
972-391-4600

7. City
Dallas

8. State
TX

9. Zip code
75204

10. Who can we contact about employee health coverage at this job? Jarrett Andrews

11. Phone number (if di
erent from above) 12. Email address
[email protected]
Here is some basic information about health coverage o
ered by this employer:
• As your employer, we o
er a health plan to:

All employees. Eligible employees are:

You are eligible to participate in MV Transportation benet plans if you meet the eligibility requirements under the A ordable
Care Act, which is approximately working an average of 30 hours per week or more in a 12-month period unless otherwise provided by Collective Bargaining Agreement.

Some employees. Eligible employees are:
• With respect to dependents:

We do o
er coverage. Eligible dependents are:

Spouse, domestic partner, common-law spouse, and dependent child(ren).

We do not o
er coverage.

If checked, this coverage meets the minimum value standard, and the cost of this coverage to you is intended to be a ordable, based on employee
wages.
** Even if your employer intends your coverage to be a
ordable, you may still be eligible for a premium discount through the Marketplace. e Marketplace will use
your household income, along with other factors, to determine whether you may be eligible for a premium discount. If, for example, your wages vary from week to week (perhaps you are an hourly employee or you work on a commission basis), if you are newly employed mid-year, or if you have other income losses, you may still qualify for a premium discount.

If you decide to shop for coverage in the Marketplace, HealthCare.gov will guide you through the process. Here’s the employer information you’ll enter when you visit HealthCare.gov to nd out if you can get a tax credit to lower your monthly premiums.

An employer-sponsored health plan meets the “minimum value standard” if the plan’s share of the total allowed benet costs covered by the plan is no less than 60 percent of such costs (Section 36 B(c)(2)(C)(ii) of the Internal Revenue Code of 1986) 29 City Council/RSA Agenda 478 Tuesday, March 14, 2023
NOTES
30 City Council/RSA Agenda 479 Tuesday, March 14, 2023
NOTES
31 City Council/RSA Agenda 480 Tuesday, March 14, 2023

is brochure highlights the main features of the MV Transportation Employee Benets Program. It does not include all plan rules, details, limitations and exclusions.
e terms of your benet plans are governed
by legal documents, including insurance contracts. Should there be an inconsistency between this brochure and the legal plan documents, the plan documents are the nal authority. MV Transportation reserves the right to change or discontinue its employee benets plans at any time.

City Council/RSA Agenda 481 Tuesday, March 14, 2023
APPENDIX I –

PERFORMANCE BOND
LETTER
City Council/RSA Agenda 482 Tuesday, March 14, 2023
City Council/RSA Agenda 483 Tuesday, March 14, 2023
City Council/RSA Agenda 484 Tuesday, March 14, 2023
City Council/RSA Agenda 485 Tuesday, March 14, 2023
City Council/RSA Agenda 486 Tuesday, March 14, 2023
479 MASON ST | SUITE 221 | VACAVILLE, CA 95687
December 2, 2022
RE: BAFO for Operations and Maintenance Services for Union City Transit - Project 21-07 Dear Steve Adams:

MV is in receipt of your letter dated Tuesday, December 29, 2022. Pursuant to that letter, MV respectfully submits the following clarifications to the above-referenced procurement. We hope that these explanations provide ample clarification; however, should Union City require any further additional information, please do not hesitate to contact me at any time.

I remain your primary contact for this procurement and am authorized to make representations for MV Transportation, Inc., including all its subsidiaries, joint ventures, partnerships, and affiliates (the bidding entity).

I can be reached any time of day at (303) 956-4413 or [email protected].

Additionally, Joe Escobedo, senior vice president of business development, will serve as your secondary contact; he can be reached anytime at (623) 340-3209 or [email protected].

Thank you for your ongoing consideration of MV Transportation, Inc. We look forward to working with you throughout the remainder of this procurement.

Best regards,
Dennis Shipman
Senior Vice President, Business Development
City Council/RSA Agenda 487 Tuesday, March 14, 2023

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479 MASON ST | SUITE 221 | VACAVILLE, CA 95687
Cost Clarifications
Please see MV's start-up costs-related clarifications below.

1. Start-up Costs – please provide a breakdown of your planned start-up costs.

Please refer to the Start-Up price page for a summary level to see the cost decrease from the initial submission. Below is a more detailed description of start-up cost line items. • Management – cost for a transformation leader and travel to provide oversight for all the new technology, onboarding new staff, recruiting, and onboarding new drivers as needed during the first quarter of 2023
• Drivers – the cost associated with onboarding new drivers to support the ramp-up of incremental revenue hours in 2023
• Fuel, parts supply, and installation – installation of Mobileye and small shop tools • Computer hardware, software, and peripherals – implementation of Trapeze Pass and Tripspark Passenger Portal, Zonar implementation, deployment of DriverMate, deployment of Driver App, new internet and communications infrastructure, and Trapeze integration to Lyft (using API)
• Office Expense – office supplies and mailer related to new hire activity • Employee recruitment/training – recruiting costs for new employees, including outside recruiter and training materials
• Overhead – start up related activities consume overhead resources when hiring and training new drivers. Also, overhead resources are utilized when standing up new technologies.
• Profit – the costs associated with start-up have a profit margin added to them as MV absorbs risk associated with the execution of Services.

2. Computer Hardware, Software, and Peripherals – please provide a breakdown of what is included in annual costs for all four (4) services.

Response: Below is a list of all the computer hardware, software, and peripherals MV has incorporated into our solution that map to the computer hardware, software, and peripherals line item on the pricing form.
• Office computers and printers
• Zonar hardware (RFID buttons and handhelds)
• DriverMate software
City Council/RSA Agenda 488 Tuesday, March 14, 2023

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479 MASON ST | SUITE 221 | VACAVILLE, CA 95687
• Viewpoint software
• Trapeze Hosting (Trapeze PASS, DriverMate server, TripSpark Passenger Portal, Notifications to passengers, monthly patching, and security) • Driver App
• Annual service map analysis
• Technology support
• DriveCam monthly fee

3. Customer Amenities – please provide a breakdown of what is included in annual costs for all four (4) services. Please note Union City plans to provide Wi-Fi on select vehicles; bidders do not need to provide any Wi-Fi services to revenue vehicles.

Response: MV has mapped costs associated with the following items to customer amenities, as these items will provide a better customer experience.

The monthly software reoccurring charges for Trapeze Pass, TripSpark Passenger Portal, application program interface to Lyft API, and Syncromatics (ending in 2024). These monthly reoccurring charges are proportionally allocated to each service based on revenue hours for each service.

4. Uniform Expenses – please provide detail on how many garments are provided to bidder personnel, the frequency new uniforms are provided, and whether the bidder plans to use a laundry service for uniforms.

Drivers, dispatchers, and utility workers all receive pants (5), shirts (5), and jacket (1) – at the time of hire and as needed. The utility person also is provided with rain gear.

Mechanics – receive once per year shoe allowance, pants (5), shirts (5), jacket (1), and laundry service for mechanics uniforms. The uniforms used by mechanics are leased and replaced when needed as part of the lease service.

At the contract start MV will also plan to provide all personnel with a new jacket.

City Council/RSA Agenda 489 Tuesday, March 14, 2023

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479 MASON ST | SUITE 221 | VACAVILLE, CA 95687
Specific to MV – solution clarifications
Please see MV’s responses to your requested solution clarifications.

1. Union City Transit has no objection to the installation of the latest DriveCam, but when they were originally installed, we were told that this was a requirement for all MV properties, but the proposal sounds as though Union City Transit will need to pay for the upgrade making it sound more like an option. This item needs to be clarified as a requirement of MV or an option, and if it is a requirement, why is it priced as though it is an option instead of integrated into the pricing?
Response: DriveCam is part of MV's best-practiced set of tools. MV has planned the cost to install and operate DriveCam in all revenue and non-revenue vehicles over the contract's life.

2. Mobile Eye and Zonar both sound amazing as camera/telematics tools to prevent collisions, monitor driver performance, monitor vehicle performance, and provide environmental impact information. Parts of the systems sound redundant, though.

Union City Transit will be receiving Viricity with the new buses in Q3 (July – September) 2024 and is questioning if adding these new technologies now is the right time or will cause staff to need to learn another program later.

Response: Mobileye is a collision avoidance technology that MV deploys as part of our safety best practices. MV has planned for the cost to install and operate Mobileye in all revenue vehicles over the life of the contract. There is no training beyond awareness of Mobileye's capabilities.

Zonar is an RFID-based technology that will make pre-trip and post-trip inspections paperless and can generate maintenance work orders. There does not appear to be redundancy, as this technology provides a different function. Also, please note MV has removed the telematics capability of Zonar from the solution, which was planned to be used for measuring idling.

MV sees no redundant functionality with Viricity at this time.

3. DriverMate and Trapeze PASS appear to offer a way to communicate between the dispatch and the drivers. Both of the proposed programs would be in addition to the radios installed in the vehicles. A better understanding of what DriverMate is and what it does differently from Trapeze PASS and the radio is needed. The current drivers communicate very efficiently with the radio.

Response: DriverMate is software that provides the digital manifest for drivers – providing them details including the location of passenger pick up and drop off locations. The driver uses City Council/RSA Agenda 490 Tuesday, March 14, 2023

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479 MASON ST | SUITE 221 | VACAVILLE, CA 95687
DriverMate to update specific actions denoting when they arrive at the passenger location and when they pick up the passenger, along with the same detail for drop-off updates. DriverMate also provides the driver details about the passenger if they require a wheelchair or other mobility aid and if the driver is required to "hand off" the passenger to a person rather than just dropping them off (as examples of specific notations that might be required). DriverMate is also the navigation system for the driver providing directions for how to get to the passenger pick-up and drop-off locations. Finally, it also provides the dispatch team with the real-time location of all vehicles on a map throughout the day.

See the response below for the Trapeze Pass functionality summary.

4. TripSpark and Trapeze PASS both appear to offer very similar features, but one is geared for paratransit and the other for microtransit/fixed-route. Union City Transit is concerned that they will be investing in duplicative products with overlap. Unless there is a demonstrated benefit with TripSpark, this could be removed from the costs.

Response: Trapeze PASS is the reservations, scheduling, and dispatch engine for the ADA/paratransit service. It is the solution for client registration, trip booking, real-time scheduling, and service dispatching. Trapeze PASS can work with DriverMate with its capabilities noted above in question three. MV will also deploy Trapeze Viewpoint, a business intelligence tool that enables the local team to understand the operational metrics such as ontime performance and productivity in real-time during the live day so they can adjust if necessary. Viewpoint also provides historical data for the team to understand trends.

The TripSpark application we will deploy is not duplicative of Trapeze PASS but integrated with it. TripSpark Passenger Portal and Notifications software are passenger-facing solutions.

Passenger Portal is a mobile-friendly website, branded for Union City, that will enable passengers or their caregivers to book or cancel trips, update their profile, receive reminders of their upcoming trips, provide their historical trip information, and provide updates on the status of their arriving vehicle. TripSpark Notifications provides passengers with day-before reminders of their next-day trip, allows them to cancel a trip, and provides an imminent arrival notification for the vehicle en route to the passenger for pick up. These notifications can occur via text, voice, and/or email.

When TransLoc is retired, MV believes the Trapeze Pass and TripSpark Passenger Portal could be used to support microtransit bookings, dispatch et al.

Notification of planned change: Should MV be awarded a new contract, MV plans to align Union City with our northern California regional vice president Peter Edwards.

City Council/RSA Agenda 491 Tuesday, March 14, 2023

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479 MASON ST | SUITE 221 | VACAVILLE, CA 95687
Disclosure clarification: The Statement of Economic Interest form provided to Union City by City Council Member Gary Singh dated February 11, 2022, states ownership of 1275 Atlantic Street, Union City. In the interest of transparency, MV Transportation leases property at the opposite end of the structure from Gary Singh at 1273 Atlantic Street, Union City.

The following pages contain the revised pricing forms.

City Council/RSA Agenda 492 Tuesday, March 14, 2023
Description
First
Base Year
Second
Base Year
First
Option Year
Second
Option Year
Third
Option Year

LABOR COSTS
1 Management 344,384 332,340 342,310 352,579 363,157
2 Administration/Clerical 00000
3 Drivers 1,638,386 1,710,345 1,806,978 1,902,226 2,004,230 4 Maintenance 346,281 336,871 351,520 366,154 381,505
5 Dispatch/Road Supervision 281,522 271,676 279,826 288,221 296,867 6 Other Labor (specify) 00000
7 Subtotal, Direct Compensation Costs (Lines 1-6) 2,610,573 2,651,231 2,780,633 2,909,180 3,045,759 8 Payroll Taxes 220,235 224,138 234,263 244,752 255,576 9 Vacation/Holiday 110,699 119,730 120,749 127,443 130,342 10 Sick Leave 29,537 33,616 35,545 37,413 39,430
11 Group Medical Insurance 218,818 226,029 237,331 249,197 261,657 12 Workers Compensation Insurance and Associated Costs 259,837 269,173 283,029 297,416 312,257 13 Other Fringe Benefits and Taxes (specify) 79,361 82,007 85,518 89,702 93,741 14 Subtotal, Fringe Benefits and Taxes (Lines 8-14) 918,488 954,693 996,435 1,045,923 1,093,003 15 TOTAL LABOR COSTS (Line 7 + Line 14) 3,529,061 3,605,924 3,777,068 3,955,103 4,138,761 16 EXPENSES
17 Fuel 00000
18 Oil, Lubricants, Diesel Exhaust Fluid, and Other Fluids 11,297 12,417 15,174 15,630 16,098 19 Materials and Supplies 150,110 120,476 115,113 100,739 92,680 20 Performance Bond 2,927 2,742 2,742 2,742 2,742
21 General Liability/Property Damage Insurance 208,801 219,186 230,145 241,653 253,735 22 Employee Theft/Crime Insurance (Recommended) 00000
23 Non-Vehicle Insurance 00000
24 Office Expenses 103,797 102,233 106,650 111,277 123,646 25 Computer Hardware, Software, and Peripherals 97,355 72,318 75,683 79,211 85,347 26 Telephone, Radio, and Other Communication Costs 11,524 10,959 11,288 11,627 11,976 27 Customer Amenities (WiFi and real-time information services) 22,620 22,309 10,486 11,038 11,619 28 Uniform Expenses 13,109 12,892 13,279 13,677 14,087
29 Employee Recruitment/Training 48,130 50,064 47,896 49,943 50,968 30 Non-Revenue Vehicle Expenses 21,560 20,806 21,430 22,073 22,735 31 Maintenance 318,048 355,583 333,119 347,243 361,997
32 Other Expenses (specify) 00000
33 Subtotal, Operating Expenses (Lines 17-32) 1,009,277 1,001,984 983,005 1,006,853 1,047,630 34 Taxes 569 549 565 582 600
35 Licenses/Permits 1,727 1,667 1,717 1,769 1,822
36 Contract Overhead 290,933 234,413 242,154 252,422 263,838 37 Profit 363,671 364,788 376,623 392,847 410,636
38 Subtotal, Business Expenses (Lines 34-37) 656,900 601,416 621,059 647,620 676,895 39 TOTAL LABOR COST, OPERATING EXPENSES, AND BUSINESS
EXPENSES (Line 15 + Line 33 + Line 38) 5,195,239 5,209,325 5,381,132 5,609,575 5,863,286 40 ANNUAL REVENUE HOURS 40,892 41,000 41,000 41,000 41,000 41 PROPOSED BILLABLE REVENUE HOURS (Including Breaks) 49,399 49,399 49,399 49,399 49,399 42 COST PER REVENUE HOUR (Line 39 ÷ Line 41) 105.45 105.17 108.93 113.56 118.69 43 CITY INVOICED MONTHLY FIXED-FEE 187,011.86 174,477.48 178,832.61 184,120.19 191,184.06 44 CITY INVOICED VARIABLE HOURLY RATE 63.07 59.74 65.49 68.83 72.25 45 CITY INVOICED MONTHLY VARIABLE FEE ((Line 41 ÷ 12) x Line 44) 245,924.30 259,620.84 269,600.07 283,328.62 297,404.64

ATTACHMENT I
Union City Transit Fixed-Route

COST PROPOSAL DETAIL FORM FOR THE TWO-YEAR BASE TERM AND THREE SINGLE-YEAR OPTIONS Proposer: MV Transportation, Inc.

Line
City Council/RSA Agenda 493 Tuesday, March 14, 2023
Description
First
Base Year
Second
Base Year
First
Option Year
Second
Option Year
Third
Option Year

LABOR COSTS
1 Management 76,666 95,119 97,973 100,912 103,939
2 Administration/Clerical 00000
3 Drivers 364,732 489,520 517,177 544,438 573,633
4 Maintenance 77,088 96,416 100,609 104,797 109,191
5 Dispatch/Road Supervision 62,671 77,757 80,089 82,492 84,967 6 Other Labor (specify) 00000
7 Subtotal, Direct Compensation Costs (Lines 1-6) 581,157 758,812 795,848 832,640 871,730 8 Payroll Taxes 49,028 64,151 67,049 70,051 73,149
9 Vacation/Holiday 24,644 34,268 34,560 36,476 37,305
10 Sick Leave 6,575 9,621 10,173 10,708 11,285
11 Group Medical Insurance 48,713 64,692 67,927 71,323 74,889 12 Workers Compensation Insurance and Associated Costs 57,844 77,040 81,006 85,124 89,372 13 Other Fringe Benefits and Taxes (specify) 17,667 23,471 24,476 25,674 26,830 14 Subtotal, Fringe Benefits and Taxes (Lines 8-14) 204,471 273,244 285,191 299,355 312,830 15 TOTAL LABOR COSTS (Line 7 + Line 14) 785,627 1,032,055 1,081,039 1,131,994 1,184,559 16 EXPENSES
17 Fuel 00000
18 Oil, Lubricants, Diesel Exhaust Fluid, and Other Fluids 3,571 2,769 2,852 2,937 3,026 19 Materials and Supplies 33,417 34,482 32,947 28,833 26,526 20 Performance Bond 651 785 785 785 785
21 General Liability/Property Damage Insurance 46,483 62,733 65,870 69,164 72,622 22 Employee Theft/Crime Insurance (Recommended) 00000
23 Non-Vehicle Insurance 00000
24 Office Expenses 23,107 29,260 30,524 31,849 35,389
25 Computer Hardware, Software, and Peripherals 21,673 20,698 21,661 22,671 24,427 26 Telephone, Radio, and Other Communication Costs 2,565 3,137 3,231 3,328 3,428 27 Customer Amenities (WiFi and real-time information services) 5,036 6,385 3,001 3,159 3,325 28 Uniform Expenses 2,918 3,690 3,801 3,915 4,032
29 Employee Recruitment/Training 10,715 14,329 13,708 14,294 14,588 30 Non-Revenue Vehicle Expenses 4,800 5,955 6,133 6,317 6,507 31 Maintenance 23,740 18,459 19,206 19,986 20,799
32 Other Expenses (specify) 00000
33 Subtotal, Operating Expenses (Lines 17-32) 178,676 202,681 203,720 207,238 215,453 34 Taxes 127 157 162 167 172
35 Licenses/Permits 385 477 491 506 521
36 Contract Overhead 61,819 62,815 65,360 68,131 71,222 37 Profit 77,283 97,735 101,598 106,014 110,785
38 Subtotal, Business Expenses (Lines 34-37) 139,613 161,184 167,611 174,818 182,700 39 TOTAL LABOR COST, OPERATING EXPENSES, AND BUSINESS
EXPENSES (Line 15 + Line 33 + Line 38) 1,103,916 1,395,921 1,452,369 1,514,050 1,582,712 40 ANNUAL REVENUE HOURS 11,673 15,000 15,000 15,000 15,000 41 PROPOSED BILLABLE REVENUE HOURS (Including Breaks) 11,673 15,000 15,000 15,000 15,000 42 COST PER REVENUE HOUR (Line 39 ÷ Line 41) 93.06 94.57 96.82 100.94 105.51 43 CITY INVOICED MONTHLY FIXED-FEE 49,026.72 41,079.23 50,343.28 51,820.82 53,805.16 44 CITY INVOICED VARIABLE HOURLY RATE 53.84 52.34 56.55 59.48 62.47 45 CITY INVOICED MONTHLY VARIABLE FEE ((Line 41 ÷ 12) x Line 44) 67,298.19 50,912.97 70,693.59 74,347.22 78,087.96

ATTACHMENT I
Union City Paratransit

COST PROPOSAL DETAIL FORM FOR THE TWO-YEAR BASE TERM AND THREE SINGLE-YEAR OPTIONS Proposer: MV Transportation, Inc.

Line
City Council/RSA Agenda 494 Tuesday, March 14, 2023
Description
First
Base Year
Second
Base Year
First
Option Year
Second
Option Year
Third
Option Year

LABOR COSTS
1 Management 44,221 54,966 56,615 58,314 60,063
2 Administration/Clerical 00000
3 Drivers 210,380 282,877 298,860 314,613 331,484
4 Maintenance 44,465 55,716 58,139 60,559 63,098
5 Dispatch/Road Supervision 36,149 44,933 46,281 47,669 49,099 6 Other Labor (specify) 00000
7 Subtotal, Direct Compensation Costs (Lines 1-6) 335,216 438,493 459,895 481,155 503,744 8 Payroll Taxes 28,280 37,071 38,745 40,480 42,270
9 Vacation/Holiday 14,215 19,802 19,971 21,078 21,557
10 Sick Leave 3,793 5,560 5,879 6,188 6,521
11 Group Medical Insurance 28,098 37,383 39,253 41,215 43,276 12 Workers Compensation Insurance and Associated Costs 33,365 44,519 46,811 49,190 51,645 13 Other Fringe Benefits and Taxes (specify) 10,190 13,563 14,144 14,836 15,504 14 Subtotal, Fringe Benefits and Taxes (Lines 8-14) 117,940 157,899 164,802 172,987 180,774 15 TOTAL LABOR COSTS (Line 7 + Line 14) 453,156 596,391 624,697 654,143 684,518 16 EXPENSES
17 Fuel 00000
18 Oil, Lubricants, Diesel Exhaust Fluid, and Other Fluids 3,936 2,940 3,028 3,119 3,212 19 Materials and Supplies 19,275 19,926 19,039 16,661 15,328 20 Performance Bond 376 453 453 453 453
21 General Liability/Property Damage Insurance 26,811 36,252 38,064 39,967 41,966 22 Employee Theft/Crime Insurance (Recommended) 00000
23 Non-Vehicle Insurance 00000
24 Office Expenses 13,328 16,909 17,639 18,404 20,450
25 Computer Hardware, Software, and Peripherals 12,501 11,961 12,517 13,101 14,116 26 Telephone, Radio, and Other Communication Costs 1,480 1,813 1,867 1,923 1,981 27 Customer Amenities (WiFi and real-time information services) 2,905 3,690 1,734 1,826 1,922 28 Uniform Expenses 1,683 2,132 2,196 2,262 2,330
29 Employee Recruitment/Training 6,180 8,280 7,922 8,260 8,430 30 Non-Revenue Vehicle Expenses 2,768 3,441 3,544 3,651 3,760 31 Maintenance 26,163 19,542 20,333 21,158 22,018
32 Other Expenses (specify) 00000
33 Subtotal, Operating Expenses (Lines 17-32) 117,406 127,338 128,337 130,786 135,966 34 Taxes 73 91 93 96 99
35 Licenses/Permits 222 276 284 293 301
36 Contract Overhead 36,577 36,818 38,309 39,931 41,740 37 Profit 45,737 57,302 59,574 62,107 64,950
38 Subtotal, Business Expenses (Lines 34-37) 82,609 94,487 98,261 102,427 107,090 39 TOTAL LABOR COST, OPERATING EXPENSES, AND
BUSINESS EXPENSES (Line 15 + Line 33 + Line 38) 653,171 818,216 851,295 887,355 927,574 40 ANNUAL REVENUE HOURS 4,990 6,424 6,424 6,424 6,424
41 PROPOSED BILLABLE REVENUE HOURS (Including Breaks) 4,990 6,424 6,424 6,424 6,424 42 COST PER REVENUE HOUR (Line 39 ÷ Line 41) 127.37 130.90 132.52 138.13 144.39 43 CITY INVOICED MONTHLY FIXED-FEE 28,441.56 23,867.14 29,206.68 30,065.01 31,216.38 44 CITY INVOICED VARIABLE HOURLY RATE 74.24 73.50 77.96 81.97 86.08 45 CITY INVOICED MONTHLY VARIABLE FEE ((Line 41 ÷ 12) x Line 39,740.70 30,562.39 41,736.05 43,882.01 46,079.74

ATTACHMENT I
Union City Flea

COST PROPOSAL DETAIL FORM FOR THE TWO-YEAR BASE TERM AND THREE SINGLE-YEAR OPTIONS Proposer: MV Transportation, Inc.

Line
City Council/RSA Agenda 495 Tuesday, March 14, 2023
Description
First
Base Year
Second
Base Year
First
Option Year
Second
Option Year
Third
Option Year

LABOR COSTS
1 Management 49,561 47,852 49,287 50,766 52,289
2 Administration/Clerical 00000
3 Drivers 235,782 246,263 260,176 273,891 288,578
4 Maintenance 49,834 48,504 50,613 52,720 54,931
5 Dispatch/Road Supervision 40,514 39,117 40,291 41,499 42,744 6 Other Labor (specify) 00000
7 Subtotal, Direct Compensation Costs (Lines 1-6) 375,691 381,735 400,367 418,876 438,541 8 Payroll Taxes 31,694 32,272 33,730 35,240 36,799
9 Vacation/Holiday 15,931 17,239 17,386 18,350 18,767
10 Sick Leave 4,251 4,840 5,118 5,387 5,677
11 Group Medical Insurance 31,490 32,545 34,172 35,880 37,675 12 Workers Compensation Insurance and Associated Costs 37,393 38,757 40,752 42,823 44,960 13 Other Fringe Benefits and Taxes (specify) 11,421 11,808 12,313 12,916 13,497 14 Subtotal, Fringe Benefits and Taxes (Lines 8-14) 132,181 137,461 143,471 150,596 157,375 15 TOTAL LABOR COSTS (Line 7 + Line 14) 507,872 519,196 543,838 569,473 595,916 16 EXPENSES
17 Fuel 00000
18 Oil, Lubricants, Diesel Exhaust Fluid, and Other Fluids 3,061 3,365 3,465 3,569 3,677 19 Materials and Supplies 21,603 17,347 16,574 14,505 13,344 20 Performance Bond 421 395 395 395 395
21 General Liability/Property Damage Insurance 30,049 31,559 33,137 34,794 36,534 22 Employee Theft/Crime Insurance (Recommended) 00000
23 Non-Vehicle Insurance 00000
24 Office Expenses 14,938 14,720 15,356 16,022 17,803
25 Computer Hardware, Software, and Peripherals 14,010 10,413 10,897 11,405 12,289 26 Telephone, Radio, and Other Communication Costs 1,658 1,578 1,625 1,674 1,724 27 Customer Amenities (WiFi and real-time information services) 3,255 3,212 1,510 1,589 1,673 28 Uniform Expenses 1,886 1,856 1,912 1,969 2,028
29 Employee Recruitment/Training 6,926 7,208 6,896 7,191 7,339 30 Non-Revenue Vehicle Expenses 3,103 2,996 3,086 3,178 3,273 31 Contractor Provided Vehicle Expenses 00000
32 Maintenance 19,042 21,128 21,972 22,851 23,767
33 Other Expenses (specify)
34 Subtotal, Operating Expenses (Lines 17-32) 119,953 115,777 116,826 119,143 123,846 35 Taxes 82 79 81 84 86
36 Licenses/Permits 249 240 247 255 262
37 Contract Overhead 40,248 32,303 33,610 35,032 36,616 38 Profit 50,286 50,276 52,269 54,489 56,995
39 Subtotal, Business Expenses (Lines 35-38) 90,864 82,898 86,208 89,859 93,959 40 TOTAL LABOR COST, OPERATING EXPENSES, AND
BUSINESS EXPENSES (Line 15 + Line 34 + Line 39) 718,689 717,871 746,872 778,475 813,721 41 ANNUAL REVENUE HOURS 7,436 7,436 7,436 7,436 7,436
42 PROPOSED BILLABLE REVENUE HOURS (Including Breaks) 7,436 7,436 7,436 7,436 7,436 43 COST PER REVENUE HOUR (Line 40 ÷ Line 42) 96.54 96.65 100.44 104.69 109.43

ATTACHMENT I
Union City Ride-On Tri-City!

COST PROPOSAL DETAIL FORM FOR THE TWO-YEAR BASE TERM AND THREE SINGLE-YEAR OPTIONS Proposer: MV Transportation, Inc.

Line
City Council/RSA Agenda 496 Tuesday, March 14, 2023

ATTACHMENT II
STAFFING LEVELS AND WAGES/SALARIESProposer: MV Transportation, Inc.

Job Classification
FTE
Equivalent
Wage
Scale Hours
Extended Labor
Costs
FTE
Equivalent
Wage
Scale Hours
Extended Labor
Costs
FTE
Equivalent
Wage
Scale Hours
Extended Labor
Costs
FTE
Equivalent
Wage
Scale Hours
Extended Labor
Costs
FTE
Equivalent
Wage
Scale Hours
Extended Labor
Costs
Project Manager 1.00 62.50 2,080 130,000 1.00 64.38 2,080 133,900 1.00 66.31 2,080 137,917 1.00 68.30 2,080 142,055 1.00 70.34 2,080 146,316Operations Manager for Union City Fixed-Route and Union City Flea Programs 1.00 31.52 2,080 65,560 1.00 32.46 2,080 67,527 1.00 33.44 2,080 69,553 1.00 34.44 2,080 71,639 1.00 35.48 2,080 73,788 Operations Manager for Union City Paratransit and Ride-On TriCity! Programs 1.00 33.65 2,080 70,000 1.00 34.66 2,080 72,100 1.00 35.70 2,080 74,263 1.00 36.77 2,080 76,491 1.00 37.88 2,080 78,786 Paratransit Coordinator (Unless Operations Manager) 30.00 1.00 2,142 64,272 1.00 30.90 2,142 66,200 1.00 31.83 2,142 68,186 1.00 32.78 2,142 70,232 1.00 33.77 2,142 72,339 Maintenance Manager 1.00 52.88 2,080 110,000 1.00 54.47 2,080 113,300 1.00 56.11 2,080 116,699 1.00 57.79 2,080 120,200 1.00 59.52 2,080 123,806Safety & Training Manager 1.00 36.06 2,080 75,000 1.00 37.14 2,080 77,250 1.00 38.25 2,080 79,568 1.00 39.40 2,080 81,955 1.00 40.58 2,080 84,413 Dispatcher 3.50 30.30 2,142 227,221 3.50 31.21 2,142 234,038 3.50 32.15 2,142 241,059 3.50 33.11 2,142 248,291 3.50 34.11 2,142 255,739Road Supervisor 3.00 30.13 2,142 193,635 3.00 31.03 2,142 199,445 3.00 31.96 2,142 205,428 3.00 32.92 2,142 211,591 3.00 33.91 2,142 217,938 Offce AssistantDrivers (Top Wage Range) 23.54 29.00 2,133 1,455,982 23.05 30.50 2,134 1,500,304 22.49 32.25 2,127 1,542,423 20.35 34.02 2,127 1,472,841 19.39 35.90 2,123 1,477,800 Drivers (Middle Wage Range) 11.30 27.00 2,133 650,673 17.92 27.82 2,134 1,064,423 18.48 29.41 2,127 1,155,813 20.62 31.17 2,127 1,367,010 21.58 32.94 2,123 1,508,439 Drivers (Low Wage Range) 10.36 25.00 2,133 552,269 7.23 26.50 2,134 408,955 7.23 28.25 2,127 434,335 7.23 29.80 2,127 458,360 7.23 31.44 2,123 482,569 Mechanic A 1.00 41.23 2,142 88,331 1.00 42.47 2,142 90,988 1.00 43.74 2,142 93,709 1.00 45.05 2,142 96,520 1.00 46.40 2,142 99,415Mechanic B 4.00 37.60 2,142 322,217 4.00 38.73 2,142 331,901 4.00 39.89 2,142 341,841 4.00 41.09 2,142 352,097 4.00 42.32 2,142 362,659 Utility Workers 2.00 25.00 2,142 107,120 2.00 26.75 2,142 114,618 2.00 29.25 2,142 125,330 2.00 31.65 2,142 135,614 2.00 34.23 2,142 146,650Off-Site Staff TOTAL 64.70 29,652 4,112,281 67.70 29,658 4,474,947 67.70 29,634 4,686,123 67.70 29,636 4,904,893 67.70 29,623 5,130,659 Note: Hours are higher than 2080 based on OT assumption First Base Year Second Base Year First Option Year Second Option Year Third Option Year City Council/RSA Agenda 497 Tuesday, March 14, 2023
Description
Startup
Costs
Management 20,979
Drivers 53,880
Fuel, Parts, Supplies and Installation 15,715
Computer Hardware, Software, and Peripherals 124,529
Customer Amenities (WiFi and real-time information services) Office Expenses 1,629
Employee Recruitment/Training 10,773
Other
Contract Overhead 14,577
Profit 18,221
Total Costs 260,305
Note: Startup costs to be paid upfront at start of new contract Supplemental Startup Schedule
Proposer: MV Transportation, Inc.

City Council/RSA Agenda 498 Tuesday, March 14, 2023
Item 7b. Presentation:

Awarding a Contract to MV Transportation, Inc., for
the Operation and Maintenance of Union City Transit
(Fixed-Route, Paratransit, Microtransit, and
Wheelchair Accessible Vehicle)
March 14, 2023
City Council/RSA Agenda 499 Tuesday, March 14, 2023
2 • Weekday service hours are 4:29 a.m. to 10:45 p.m.
• Weekend service hours are 6:39 a.m. to 7:46 p.m.
• Five (5) routes operate daily
• All trips scheduled to connect with specific arriving or departing BART trains
Union City Transit (Fixed-Route)
City Council/RSA Agenda 500 Tuesday, March 14, 2023
3 • Weekday service hours are 4:40 a.m. to 8:40 a.m.
and 2:40 p.m. to 6:40 p.m.
• Operates on-demand within a geographic boundary
using an app or by calling dispatcher
• Offers shared service similar to Uber or Lyft, but at the same fares as a fixed-route bus
• New service for contract and not included previously
Union City Transit (Microtransit – Flea)
City Council/RSA Agenda 501 Tuesday, March 14, 2023
4 Union City
Transit & Flea
Service Area
City Council/RSA Agenda 502 Tuesday, March 14, 2023
5 • Americans with Disabilities Act (ADA)
• Weekday service hours are 4:29 a.m. to 10:45 p.m.
• Weekend service hours are 6:39 a.m. to 7:46 p.m.
• Paratransit Plus (Non-ADA)
• Weekday service hours are 9:00 a.m. to 6:00 p.m.
• Weekend service hours are 6:39 a.m. to 7:46 p.m.

Union City Transit (Paratransit)
City Council/RSA Agenda 503 Tuesday, March 14, 2023
6 Union City
Paratransit
ADA &
Paratransit
Plus Service
Area
City Council/RSA Agenda 504 Tuesday, March 14, 2023
7 • Wheelchair Accessible Van (WAV)
• Daily service hours are 8:00 a.m. to 6:00 p.m.
• New service for contract and not included previously
• Formerly known as Fremont Paratransit
• Currently contracted with MV Transportation, Inc., on contract extension
• Added to Union City Transit RFP to streamline service delivery for Tri-City residents
Ride-On Tri-City! (Wheelchair Accessible Van)
City Council/RSA Agenda 505 Tuesday, March 14, 2023
8 • 1974 – Service begins as the Union City Flea
• Union City Transit has been a contract operation for
decades
• Union City Transit first started contracting with MV
Transportation, Inc., in 2000
• Current contract amendment expires March 31, 2023
History
City Council/RSA Agenda 506 Tuesday, March 14, 2023
9 • Issued RFP 21-07 for operations and maintenance
contractor on July 30, 2022
• Requested proposals from responsive and
responsible proposers
• Contract award based on best value and not lowest
bid
• Process follows Federal Transit Administration (FTA)
guidelines because FTA funds will be used in contract
Request for Proposals (RFP) Process
City Council/RSA Agenda 507 Tuesday, March 14, 2023
10 • Held a pre-proposal conference on August 10, 2022
• Responded to questions from proposers on
September 6, 2022
• Proposals were due September 27, 2022 by 2:00 p.m.
• Union City Transit received two (2) proposals:
• Medical Transportation Management, Inc. (MTM)
• MV Transportation, Inc. (MV Transit)
RFP Process Continued
City Council/RSA Agenda 508 Tuesday, March 14, 2023
11 • Committee comprising of Union City Transit staff, City of Fremont staff, and City of Newark staff reviewed
the two (2) proposals.
• All reviewers have an interest in the outcome of the
RFP because the City of Fremont manages the RideOn Tri-City! program for the cities of Fremont and Newark.

Evaluation Process
City Council/RSA Agenda 509 Tuesday, March 14, 2023
12 • Review process scored each proposal:
• California Labor Code Section 1070 establishes a
10% bidding preference for contractors who agree to
retain, for a period of at least ninety (90) days.

Evaluation Process Continued
Criteria Points
Financial viability, firm experience, and corporate support 250 Qualification/experience of key personnel, thoughtful
leadership 250
Creative approach/integration and value added 100
Workforce development and retention 50
Service improvement/implementation plan 150
Reasonable cost 200
Retention of current employees (10% bonus) 100
TOTAL POSSIBLE POINTS 1,000*
*Does not include 10% bonus
City Council/RSA Agenda 510 Tuesday, March 14, 2023
13 • Results:
• MV Transit scored higher overall
Evaluation Process Continued
Criteria MTM MV
Financial viability, firm experience, and corporate support 207.59 236.61 Qualification/experience of key personnel, thoughtful
leadership
175.00 196.88
Creative approach/integration and value added 85.12 57.74 Workforce development and retention 31.94 32.64
Service improvement/implementation plan 100.00 168.75
Reasonable cost 156.25 106.25
Retention of current employees (10% bonus) 100.00 100.00 TOTAL POINTS 855.90 898.86
City Council/RSA Agenda 511 Tuesday, March 14, 2023
14 • Pricing according to calendar year (CY) from January 1 through December 31
• Done to comply with a request from FTA to satisfy the potential administrative finding from the 2021 Triennial Review
• MV Transit - BAFO adjusted to align with the City’s
two (2)-year biennial budget and to reflect City
Council approved contract amendment 11 through
March 31, 2023
Pricing
City Council/RSA Agenda 512 Tuesday, March 14, 2023
15 Pricing Continued (MV Transit Pricing)
Two-Year
Budget
FY 22/23
(Apr.–Jun. 23)
Two-Year Budget
FY 23/24 and FY 24/25
Two-Year Budget
FY 25/26 and FY 26/27
FY 27/28
(Jul.–Dec. 27)
Contract
Years
Year 1 (3 Mos.) Year 1 (6 Mos.)
Year 2 (6 Mos.)
Year 2 (6 Mos.)
Year 3 (6 Mos.)
Year 3 (6 Mos.)
Year 4 (6 Mos.)
Year 4 (6 Mos.)
Year 5 (6 Mos.)
Year 5 (6 Mos.)
FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Fixed-Route – Union City Transit
Hours 12,350 49,399 49,399 49,399 49,399 24,699
Total $1,308,232.79 $5,221,055.54 $5,295,186.01 $5,495,288.89 $5,736,225.06 $2,931,532.21 Paratransit – Union City ADA Paratransit & Paratransit Plus Hours 2,918 13,337 15,000 15,000 15,000 7,500
Total $278,076.67 $1,252,855.74 $1,424,170.69 $1,483,229.49 $1,548,366.99 $791,358.71 Microtransit – Union City Flea
Hours 1,248 5,707 6,424 6,424 6,424 3,212
Total $164,502.70 $737,834.17 $834,749.97 $869,338.45 $907,458.80 $463,776.72 Wheelchair Accessible Vehicle (WAV) – Ride-On Tri-City! Hours 1,859 7,436 7,436 7,436 7,436 3,718
Total $181,751.99 $723,960.84 $732,371.64 $762,673.34 $796,098.16 $406,860.74 Start Up Costs
Total $260,305.00 $0 $0 $0 $0 $0
Grand
Total
$2,192,869.15 $7,935,706.29 $8,286,478.31 $8,610,530.17 $8,988,149.01 $4,593,528.39 City Council/RSA Agenda 513 Tuesday, March 14, 2023
16 • Costs have increased:
• Additional management staff (i.e., Paratransit
and WAV Operations Manager, Paratransit
Coordinator),
• Increased competitive wages for acquisition and
retention of staff (i.e., drivers, mechanics,
dispatchers, road supervisors, utility),
• Inflated cost of commodities in the current
marketplace, and technology upgrades for
operations and maintenance
Pricing Continued
City Council/RSA Agenda 514 Tuesday, March 14, 2023
17 • Union City Transit funding for the base contract period of 1 year and 9 months – Calendar Year:
• FTA Coronavirus Aid, Relief, and Economic
Security Act (CARES)
• FTA Coronavirus Response and Relief
Supplemental Appropriations Act (CRRSAA)
• FTA American Rescue Plan Act (ARPA)
• FTA Section 5307 ADA Set-Aside Operating
• California Transportation Development Act (TDA)
• California State Transit Assistance (STA)
• Low Carbon Transit Operations Program (LCTOP)
• Alameda County Measure BB
Funding
City Council/RSA Agenda 515 Tuesday, March 14, 2023
18 Funding Continued
Two-Year Budget FY 22/23
(Apr.–Jun. 23)
Two-Year Budget
FY 23/24 and FY 24/25
Contract Years Year 1 (3 Mos.) Year 1 (6 Mos.)
Year 2 (6 Mos.)
Year 2 (6 Mos.)
Year 3 (6 Mos.)
FY 22/23 FY 23/24 FY 24/25
Funding Source
FTA CARES $39,694 $0 $0
FTS CRRSAA $0 $514,277 $0
FTA ARPA $0 $797,763 $0
FTA ADA Set-Aside $0 $874,719 $391,048
TDA $1,276,313 $2,148,744 $4,221,845
STA $287,261 $1,231,349 $1,276,213
LCTOP $0 $214,893 $215,000
Measure BB (Union
City)
$342,849 $1,430,000 $1,450,000
Measure BB
(Fremont)
$181,752 $723,961 $732,372
Fares $65,000 $275,000 $290,000
Grand Total $2,192,869 $8,210,706 $8,576,478
City Council/RSA Agenda 516 Tuesday, March 14, 2023
19 • Base period cost estimated to be $14,199,154
• FY 2022-2023 adopted budget includes $4,011,114
for Transit Purchased Transportation and $1,202,763
for Paratransit Purchased Transportation
• Sufficient funds through multiple sources
• No impact to the City’s General Fund
Fiscal Impact
City Council/RSA Agenda 517 Tuesday, March 14, 2023
20 • Internal Funding Accounts:
• Transit Fund
• Paratransit Fund
• Microtransit Operating
• Wheelchair Accessible Vehicle (WAV) Funded by
Fremont
Fiscal Impact Continued
City Council/RSA Agenda 518 Tuesday, March 14, 2023
21 • Adopt a resolution awarding a contract to MV
Transportation, Inc., for the operation and
maintenance of Union City Transit (fixed-route,
paratransit, microtransit, and wheelchair accessible
vehicle services) with a base period amount not to
exceed $14,199,154 funded with Transit (5110) and
Paratransit (5120) funds and authorizing the City
Manager to execute the contract in a form approved
by the City Attorney
Recommendation
City Council/RSA Agenda 519 Tuesday, March 14, 2023
22 Steve Adams, Transit Manager
Union City Transit
[email protected]
Questions
City Council/RSA Agenda 520 Tuesday, March 14, 2023
23 • Began negotiations with MV Transit staff regarding some of the elements in the proposal and requested a
best and final offer (BAFO)
• MV Transit did submit a BAFO that has been adjusted
to align with the City’s two (2)-year biennial budget
and to reflect City Council approved contract
amendment 11 through March 31, 2023
Pricing Continued
City Council/RSA Agenda 521 Tuesday, March 14, 2023

Union City City CouncilMarch 14, 2023

Union City City Council
March 14, 2023