Union City City Council
June 13, 2023

2. Written Protests may be submitted in person at the Public Hearing on June 13, 2023.

Please identify on the front of your envelope that the enclosed letter is for the “2023/24 Landfill, Compost and Recycle Collection Services Rate Increase Public Hearing.” If adopted by the City Council, the proposed rate changes will become effective on July 1, 2023 and apply to all residential parcels and commercial customers located within the City of Union City.

For additional information regarding the proposed rate increase, please call the City Manager’s office at (510) 675-5466 or email [email protected].

Postal endorsement line
APN:

Property Owner
Address
City, St Zip
Postal barcode

OFFICIAL PROTEST FROM:

Property owner or an authorized representative may complete this form and hand deliver or mail to:

City of Union City, Office of the City Clerk, 34009 Alvarado-Niles Road, Union City, CA 94587. All written protests must be received (not postmarked) before the close of the City Council public hearing set for Tuesday, June 13, 2023. _____ I protest the proposed increases in landfill, compost and recycle rates.

Name: _________________________________________________________________________________ (Print first and last name, must be legible)
Property Address or Assessor’s Parcel Number (APN) ___________________________________________ Please sign: ________________________________________________________ Date: _______________ If you have any questions, please call the City Manager’s office at (510) 675-5466.

City Council/RSA Agenda 856 Tuesday, June 13, 2023
RESOLUTION NO. XXXX-23

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

ESTABLISHING ANNUAL RATES FOR LANDFILL, COMPOST, AND RECYCLE COLLECTION SERVICES EFFECTIVE JULY 1, 2023 AND AMENDING THE MASTER FEE SCHEDULE FOR FISCAL YEAR 2023-2024

INCORPORATING THE UPDATED RATES
WHEREAS, the City entered into separate Franchise Agreements (Agreements) with Republic Services (formerly Allied Waste Services) and Tri-City Economic Development Corporation (Tri-CED) to provide landfill (solid waste), compost (organic waste), and recycling collection and processing services; and
WHEREAS, under the terms of the Agreements, Republic Services and Tri-CED may submit an application to adjust the compensation they receive and rates charged for providing services; and
WHEREAS, Republic Services and Tri-CED submitted rate adjustment applications for Fiscal Year 2023-2024; and
WHEREAS, the applications have been comprehensively reviewed in accordance with the rate setting methodology and process prescribed in the Agreements; and WHEREAS, the City Council reviewed the proposed rates for landfill, compost, and recycling services and found them to be complete; and
WHEREAS, on July 30, 2019 the City Council adopted Resolution No. 5511-19 granting Tri-CED its requested Recycling Processing Surcharge totaling $437,035 in additional compensation for Rate Year 15 (FY 2019-2020), primarily due to on-going economic challenges facing recycling processors; and
WHEREAS, the Tri-CED request for the Recycling Processing Surcharge additional compensation has been provided for Rate Year 16 (FY 2020-2021), Rate Year 17 (FY 2021-2022), Rate Year 18 (FY 2022-2023), but the total amount was reduced in Rate Years 16 and 17 due to closure of its Materials Recovery Facility (MRF) in 2020 due to a fire; and WHEREAS, the Tri-CED request for the Recycling Processing Surcharge additional compensation for Rate Year 19 (FY 2023-2024) of $437,035 will be reduced to a maximum of $324,021; and
WHEREAS, the Tri-CED request for the Recycling Processing Surcharge additional compensation for Rate Year 19 (FY 2023-24) totaling a not to exceed amount of $324,021 shall be authorized to the company in one-half installments totaling $162,010.50 with payment of the first one-half installment during July through December 2023 and the second installment during January through June 2024 which shall also be contingent on Tri-CED improving its MRF operations to achieve a minimum of 75% diversion for all Union City recycling materials processed at the MRF; and
City Council/RSA Agenda 857 Tuesday, June 13, 2023
Resolution No. XXXX-23

WHEREAS, in determining Tri-CED’s compliance with the 75% recycling diversion requirement, the City Manager or designee shall ascertain the quantifiable results achieved by December 1, 2023 and consider the good faith reasonable efforts implemented and maintained by Tri-CED to improve its MRF operations to achieve the 75% recycling diversion goal, and upon review of the quantifiable results and qualitative improvements shall make a determination on authorizing the second installment of $162,010.50 payable to the company during January through June 2024; and
WHEREAS, pursuant to Article XIII D, Section 6 of the California Constitution, on April 26, 2023, the City Council approved issuance of a Proposition 218 notice of a public hearing on proposed maximum allowable landfill, compost, and recycle collection service rates; and WHEREAS, on April 29, 2023, Proposition 218 notices were mailed to all affected property owners of record and landfill and recycling customers, which mailing was at least 45 days before the public hearing; and
WHEREAS, a public hearing was held on June 13, 2023, to consider public testimony and all protests against the proposed rate increases; and
WHEREAS, the total number of written protests presented by the close of the public hearing was less than fifty percent (50%) of the total number of customers subject to the proposed landfill, compost, and recycle collection services rate increases; and WHEREAS, there is no majority written protest against the proposed landfill, compost, and recycle collection services rates as provided for under California Constitution Article XIII D, Section 6.

NOW, THEREFORE BE IT RESOLVED that the Council of the City of Union City does hereby approve an increase in residential and commercial landfill, compost, and recycle collection services fees and hereby establishes the rates as shown in Rate Schedules A and B for Fiscal Year 2023-2024, attached hereto as Exhibits A and B.

BE IT FURTHER RESOLVED that the City Council does hereby approve an extension of the Recycling Processing Surcharge Fees adopted in Rate Year 19 (FY 2023-2024) in an amount totaling $324,021 with a $162,010.50 payment for the first one-half installment during July through December 2023 and the second installment of $162,010.50 payable to the company during January through June 2024.

BE IT FURTHER RESOLVED that the City Manager or designee, in their sole discretion, shall ascertain the quantifiable results achieved by December 1, 2023 and consider the good faith reasonable efforts implemented and maintained by Tri-CED to improve its MRF operations to achieve the 75% recycling diversion goal, and upon review of the quantifiable results and qualitative improvements shall make a determination on authorizing the second installment of additional compensation to Tri-CED during January through June 2024 in the amount of $162,010.50. The determination to authorize payment of the second installment shall be in the City Manager or designee’s sole discretion.

City Council/RSA Agenda 858 Tuesday, June 13, 2023
Resolution No. XXXX-23

BE IT FURTHER RESOLVED that the Master Fee Schedule adopted on May 9, 2023, be amended to include the approved Landfill, Compost and Recycle Collection Services Fees for Fiscal Year 2023-2024.

PASSED, APPROVED, AND ADOPTED, by the City Council of the City of Union City at a regular meeting held on the 13
th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
____________________________________

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:
____________________ ____________________________________ ANNA M. BROWN KRISTOPHER J. KOKOTAYLO
City Clerk City Attorney
City Council/RSA Agenda 859 Tuesday, June 13, 2023
Schedule A
Single-Family Dwelling: Regularly Scheduled Curbside Collection Services Size of
Landfill
Container Service Frequency
2023 Rates
(July 1, 2023 -
June 30, 2024)
20-gal cart 1 pick-up/wk $33.59
35-gal cart 1 pick-up/wk $42.00
64-gal cart 1 pick-up/wk $84.06
96-gal cart 1 pick-up/wk $126.04
Extra Compost (Organic Materials) Containers (Monthly Rate) Extra Compost cart* 1 pick-up/wk $25.10
*Rate shall be applicable for any cart size selected by customer.

Parcelized Multi-Family Dwelling: Regularly Scheduled Curbside Collection Services Basic Service (Monthly Rate for Landfill (Solid Waste) Collection Services) Size of
Landfill
Container Service Frequency
2023 Rates
(July 1, 2023 -
June 30, 2024)
20-gal cart 1 pick-up/wk $22.51
35-gal cart 1 pick-up/wk $28.15
64-gal cart 1 pick-up/wk $56.29
96-gal cart 1 pick-up/wk $84.47
Type of Service Additional Description
2023 Rates
(July 1, 2023 -
June 30, 2024)
Extra 32-gal bag of Compost collected on
customer's regularly scheduled collection day $28.16
Extra 32-gal bag of Landfill collected on
customer's regularly scheduled collection day $28.16
Extra 32-gal bag of Landfill collected on a day
other than the customer's regularly scheduled
collection day
$54.90
Each Additional Bulky Item Collection Service
Event
Applies to services exceeding the
two (2) annual Bulky Item
Collection Service Events $94.12
Each Additional Single Bulky Item Applies to each item exceeding the four (4) cubic yards included
in the Bulky Item Collection
Service Events
$31.40
Each Additional Single Appliance Containing
Refrigerants
Applies to each appliance
containing refrigerants exceeding
what is accepted in the Bulky
Item Collection Service Events
$73.20
Extra Pick-Ups/On-Call Collection Services (Rate per pick-up) for Single-Family and Parcelized Multi-Family Customers
City of Union City
Residential Rates
(Includes Multi-Family Dwellings Receiving Cart Service) Service Provided by Republic Services
Basic Service (Monthly Rate for Landfill (Solid Waste) and Compost (Organic Materials) Collection Services) Residential Rates 23-24 1 of 10 July 1, 2023
City Council/RSA Agenda 860 Tuesday, June 13, 2023
Schedule A
City of Union City
Residential Rates
(Includes Multi-Family Dwellings Receiving Cart Service) Service Provided by Republic Services
Type of Service Additional Description
2023 Rates
(July 1, 2023 -
June 30, 2024)
6-yard bin Maximum 3-day rental.

Homeowner may not place dirt,
rocks, concrete, construction
materials, tires, engine parts or
hazardous materials in the bin.
$349.29
Cart delivery/pick-up Extra fee paid if customer
requests a change in Cart size
more than once per year
$73.20
Cart replacement Extra fee paid if customer
requires Cart replacement (one
replacement per year at no cost) $135.97
Prohibited Items Fee (after issuance of
warning notices) for Recycle or Compost 20-
gal cart collected as Landfill 1
Extra fee paid if contents of
Recycle or Compost cart
includes excessive contamination
and is collected as Landfill
$22.51
Prohibited Items Fee (after issuance of
warning notices) for Recycle or Compost 35-
gal cart collected as Landfill 1
Extra fee paid if contents of
Recycle or Compost cart
includes excessive contamination
and is collected as Landfill
$28.15
Prohibited Items Fee (after issuance of
warning notices) for Recycle or Compost 64-
gal cart collected as Landfill 1
Extra fee paid if contents of
Recycle or Compost cart
includes excessive contamination
and is collected as Landfill
$56.29
Prohibited Items Fee (after issuance of
warning notices) for Recycle or Compost 96-
gal cart collected as Landfill 1
Extra fee paid if contents of
Recycle or Compost cart
includes excessive contamination
and is collected as Landfill
$84.47
1 Rate charged is the same as: Parcelized Multi-Family Dwelling Landfill collection basic service.

Miscellaneous Services (Rate per event) for Single-Family and Parcelized Multi-Family Customers
Residential Rates 23-24 2 of 10 July 1, 2023
City Council/RSA Agenda 861 Tuesday, June 13, 2023
Schedule A
Type of Service Receptacle
Service Frequency (PickUps/Week)
2023 Rates
(July 1, 2023 -
June 30, 2024)
Regularly Scheduled Landfill (Solid Waste) Cart Services (Monthly Rate) Landfill 35-gallon cart 1 $42.20
64-gallon cart 1 $84.45
96-gallon cart 1 $126.64
35-gallon cart* 1 $28.15
*Tropics Mobile Home Park Customers Only
Regularly Scheduled Landfill (Solid Waste) Bin Services (Monthly Rate) Landfill 1 cubic yard container 1 $174.49
2 $348.99
3 $481.92
4 $614.84
5 $856.33
6 $883.15
Landfill 2 cubic yard container 1 $327.01
2 $593.22
3 $859.55
4 $1,125.79
5 $1,392.01
6 $1,660.75
Landfill 3 cubic yard container 1 $457.23
2 $851.68
3 $1,246.10
4 $1,640.45
5 $2,034.70
6 $2,429.24
Landfill 4 cubic yard container 1 $592.64
2 $1,112.02
3 $1,631.33
4 $2,150.79
5 $2,670.14
6 $3,189.50
Landfill 6 cubic yard container 1 $885.61
2 $1,664.62
3 $2,443.59
4 $3,222.65
5 $4,001.65
6 $4,780.70
Landfill 7 cubic yard container 1 $1,015.44
2 $1,924.27
3 $2,833.07
4 $4,061.68
5 $4,650.87
6 $5,559.61
Landfill 8 cubic yard container 1 $1,175.55
2 $2,214.22
3 $3,252.88
4 $4,413.43
5 $5,330.35
6 $6,369.05
City of Union City
Commercial Rates
(Includes Multi-Family Dwellings Receiving Bin Service) Service Provided by Republic Services
Commercial Rates 23-24 3 of 10 July 1, 2023
City Council/RSA Agenda 862 Tuesday, June 13, 2023
Schedule A
City of Union City
Commercial Rates
(Includes Multi-Family Dwellings Receiving Bin Service) Service Provided by Republic Services
Regularly Scheduled Recycle Materials Bin Services (Monthly Rate) 2023 Rates
(July 1, 2023 -
June 30, 2024)
Recycle Materials 1 cubic yard container 1 $104.68
2 $209.39
3 $289.14
4 $368.91
5 $513.79
6 $529.89
Recycle Materials 2 cubic yard container 1 $196.23
2 $355.94
3 $515.74
4 $675.48
5 $835.21
6 $996.45
Recycle Materials 3 cubic yard container 1 $274.32
2 $511.00
3 $747.65
4 $984.26
5 $1,220.81
6 $1,457.55
Recycle Materials 4 cubic yard container 1 $355.58
2 $667.21
3 $978.81
4 $1,290.48
5 $1,602.08
6 $1,913.69
Recycle Materials 6 cubic yard container 1 $531.36
2 $998.78
3 $1,466.16
4 $1,933.58
5 $2,400.99
6 $2,868.42
Recycle Materials 7 cubic yard container 1 $609.28
2 $1,154.57
3 $1,699.85
4 $2,437.02
5 $2,790.51
6 $3,335.76
Recycle Materials 8 cubic yard container 1 $705.34
2 $1,328.53
3 $1,951.71
4 $2,648.04
5 $3,198.16
6 $3,821.38
Commercial Rates 23-24 4 of 10 July 1, 2023
City Council/RSA Agenda 863 Tuesday, June 13, 2023
Schedule A
City of Union City
Commercial Rates
(Includes Multi-Family Dwellings Receiving Bin Service) Service Provided by Republic Services
2023 Rates
(July 1, 2023 -
June 30, 2024)
Recycle Materials Various Bin Sizes Per Dwelling Unit $7.95 Regularly Scheduled Compost (Organic Materials) Services (Monthly Rate) Compost 64-gallon cart 1 $50.67
2 $101.32
3 $151.99
4 $202.66
5 $253.31
6 $303.99
Compost 1 cubic yard container 1 $104.68
2 $209.39
3 $289.14
4 $368.91
5 $513.79
6 $529.89
Compost 2 cubic yard container 1 $196.23
2 $355.94
3 $515.74
4 $675.48
5 $835.21
6 $996.45
Compost 3 cubic yard container 1 $274.32
2 $511.00
3 $747.65
4 $984.26
5 $1,220.81
6 $1,457.55
Compost 4 cubic yard container 1 $355.58
2 $667.21
3 $978.81
4 $1,290.48
5 $1,602.08
6 $1,913.69
Regularly Scheduled Green Waste Materials Services (Monthly Rate) Green Waste 64-gallon cart 1 $63.34
2 $126.68
3 $174.93
4 $223.18
5 $310.83
Green Waste 96-galllon cart 1 $94.97
2 $189.97
3 $262.33
4 $334.70
5 $466.14
Non-Parcelized Multi-Family Dwelling:

Regularly Scheduled Recycle Materials Services (Monthly Rate) Commercial Rates 23-24 5 of 10 July 1, 2023
City Council/RSA Agenda 864 Tuesday, June 13, 2023
Schedule A
City of Union City
Commercial Rates
(Includes Multi-Family Dwellings Receiving Bin Service) Service Provided by Republic Services
Regularly Scheduled Landfill (Solid Waste) Front Load Compactor Services 2023 Rates
(July 1, 2023 -
June 30, 2024)
Compacted rate per yard Per-Occurrence,
Per-Cubic-Yard Rate* $60.44
* For example,
If a customer has 2 cubic yard compactor bin service, 2 times per week, then monthly rate = 2 x 2 x $60.44 x 4.33 = $1046.82 If a customer has 3 cubic yard compactor bin service, 1 time per week, then monthly rate = 3 x 1 x $60.44 x 4.33 = $785.12 Regularly Scheduled Recycle Materials Front Load Compactor Services Compacted rate per yard Per-Occurrence,
Per-Cubic-Yard Rate* $15.11
* For example,
If a customer has 2 cubic yard compactor bin service, 2 times per week, then monthly rate = 2 x 2 x $15.11 x 4.33 = $261.71 If a customer has 3 cubic yard compactor bin service, 1 time per week, then monthly rate = 3 x 1 x $15.11 x 4.33 = $196.28 Regularly Scheduled Compost (Organic Materials) Front Load Compactor Services Compacted rate per yard Per-Occurrence,
Per-Cubic-Yard Rate* $51.38
* For example,
If a customer has 2 cubic yard compactor bin service, 2 times per week, then monthly rate = 2 x 2 x $51.38 x 4.33 = $889.90 If a customer has 3 cubic yard compactor bin service, 1 time per week, then monthly rate = 3 x 1 x $51.38 x 4.33 = $667.43 Additional Landfill (Solid Waste) Pick-Ups/On-Call Collection (Per Occurrence) 1 cubic yard container Per- Occurrence
Rate $30.72
2 cubic yard container Per- Occurrence
Rate $61.37
3 cubic yard container Per- Occurrence
Rate $91.06
4 cubic yard container Per- Occurrence
Rate $119.97
6 cubic yard container Per- Occurrence
Rate $179.85
7 cubic yard container Per- Occurrence
Rate $209.90
8 cubic yard container Per- Occurrence
Rate $239.87
1 cubic yard container Per- Occurrence
Rate $72.19
2 cubic yard container Per- Occurrence
Rate $102.96
3 cubic yard container Per- Occurrence
Rate $132.89
4 cubic yard container Per- Occurrence
Rate $161.87
6 cubic yard container Per- Occurrence
Rate $222.07
7 cubic yard container Per- Occurrence
Rate $251.84
8 cubic yard container Per- Occurrence
Rate $287.81
35-gal can or bag Per- Occurrence
Rate $36.55
64-gal can or bag Per- Occurrence
Rate $57.49
96-gal can or bag Per- Occurrence
Rate $72.54
35-gal can or bag Per- Occurrence
Rate $64.08
64-gal can or bag Per- Occurrence
Rate $85.06
96-gal can or bag Per- Occurrence
Rate $100.02
Additional Landfill bin collected on
customer's regularly scheduled
collection day
Additional Landfill bin collected on a
day other than the customer's
regularly scheduled collection day
Extra can or bag of Landfill collected
on customer's regularly scheduled
collection day
Extra can or bag of Landfill collected
on a day other than the customer's
regularly scheduled collection day
Commercial Rates 23-24 6 of 10 July 1, 2023
City Council/RSA Agenda 865 Tuesday, June 13, 2023
Schedule A
City of Union City
Commercial Rates
(Includes Multi-Family Dwellings Receiving Bin Service) Service Provided by Republic Services
Additional Recycle Materials Pick-Ups/On-Call Collection (Per Occurrence) 2023 Rates
(July 1, 2023 -
June 30, 2024)
1 cubic yard container Per- Occurrence
Rate $18.43
2 cubic yard container Per- Occurrence
Rate $36.83
3 cubic yard container Per- Occurrence
Rate $54.63
4 cubic yard container Per- Occurrence
Rate $72.00
6 cubic yard container Per- Occurrence
Rate $107.91
7 cubic yard container Per- Occurrence
Rate $125.94
1 cubic yard container Per- Occurrence
Rate $43.30
2 cubic yard container Per- Occurrence
Rate $61.79
3 cubic yard container Per- Occurrence
Rate $79.74
4 cubic yard container Per- Occurrence
Rate $97.11
6 cubic yard container Per- Occurrence
Rate $133.25
7 cubic yard container Per- Occurrence
Rate $151.10
35-gal can or bag Per- Occurrence
Rate $21.93
64-gal can or bag Per- Occurrence
Rate $34.50
96-gal can or bag Per- Occurrence
Rate $43.53
35-gal can or bag Per- Occurrence
Rate $38.44
64-gal can or bag Per- Occurrence
Rate $51.04
96-gal can or bag Per- Occurrence
Rate $60.03
Extra can or bag of Recycle Materials
collected on a day other than the
customer's regularly scheduled
collection day
Extra can or bag of Recycle Materials
collected on customer's regularly
scheduled collection day
Additional Recycle Materials bin
collected on a day other than the
customer's regularly scheduled
collection day
Additional Recycle Materials bin
collected on customer's regularly
scheduled collection day
Commercial Rates 23-24 7 of 10 July 1, 2023
City Council/RSA Agenda 866 Tuesday, June 13, 2023
Schedule A
City of Union City
Commercial Rates
(Includes Multi-Family Dwellings Receiving Bin Service) Service Provided by Republic Services
Additional Compost (Organic Materials) Pick-Ups/On-Call Collection (Per Occurrence) 2023 Rates
(July 1, 2023 -
June 30, 2024)
64-gal cart Per- Occurrence
Rate $18.43
1 cubic yard container Per- Occurrence
Rate $36.83
2 cubic yard container Per- Occurrence
Rate $54.63
3 cubic yard container Per- Occurrence
Rate $72.00
4 cubic yard container Per- Occurrence
Rate $107.91
64-gal cart Per- Occurrence
Rate $43.30
1 cubic yard container Per- Occurrence
Rate $61.79
2 cubic yard container Per- Occurrence
Rate $79.74
3 cubic yard container Per- Occurrence
Rate $97.11
4 cubic yard container Per- Occurrence
Rate $133.25
Miscellaneous Charges
Hasp & lock for bin, one time charge Not Applicable Per- Occurrence Rate $282.71
Replace lock Not Applicable Per- Occurrence
Rate $54.18
Steam cleaning Not Applicable Per- Occurrence
Rate $151.71
Bin delivery/pick-up Not Applicable Extra fee paid if customer requests a change in Bin size
more than once per year $189.15
Non-Parcelized Multi-Family
Dwellings - Bulky Item Pickup Fee
per Major Appliance or Appliance
Containing Refrigerants
Not Applicable Per- Occurrence
Rate $73.20
Non-Parcelized Multi-Family
Dwellings - Bulky Item Pickup Fee
per Item Including Small Appliances
Not Applicable Per- Occurrence
Rate $31.40
Bin and Cart push/pull charge 10- feet increments from
permanent placement of
container to service area
Based on Weekly Service
Frequency Per 10 Feet (e.g. 2yd
2 x /wk = 2 x Rate; 3 yd 1x/wk = 1
x Rate)
$21.05
Lock/unlock charge Not Applicable Per- Occurrence
Rate $21.05
Lock/unlock charge with push/pull
charge
Not Applicable Per Weekly Service Frequency $5.26
Overage charge (after issuance of
warning notice)
Various Bin Sizes; All
Material Types
Per- Occurrence
Rate $48.05
1 cubic yard container Per- Occurrence
Rate $30.72
2 cubic yard container Per- Occurrence
Rate $61.37
3 cubic yard container Per- Occurrence
Rate $91.06
4 cubic yard container Per- Occurrence
Rate $119.97
6 cubic yard container Per- Occurrence
Rate $179.85
7 cubic yard container Per- Occurrence
Rate $209.90
8 cubic yard container Per- Occurrence
Rate $239.87
Prohibited Items Fee (after issuance
of warning notices) for regular bin
service of Recycle or Compost
(Organics) collected as Landfill 1
Note: Miscellaneous charges listed on the residential rate sheet apply to commercial customers as appropriate
1 Rate charged is the same as: Additional Landfill bin collected on customer's regularly scheduled collection day
Additional Compost collected on
customer's regularly scheduled
collection day
Additional Compost collected on a
day other than the customer's
regularly scheduled collection day
Commercial Rates 23-24 8 of 10 July 1, 2023
City Council/RSA Agenda 867 Tuesday, June 13, 2023
Schedule A
Type of Service Receptacle Rate Information
2023 Rates
(July 1, 2023 -
June 30, 2024)
Regularly Scheduled Collection Service
(Per Pull/Return Rate not including initial delivery fee which is charged separately) Landfill 6 cubic yard drop box Per Pull/Return Rate $497.43 Landfill 14 cubic yard drop box Per Pull/Return Rate $497.43 Landfill 20 cubic yard drop box Per Pull/Return Rate $710.67 Landfill 30 cubic yard drop box Per Pull/Return Rate $1,052.60 Landfill 40 cubic yard drop box Per Pull/Return Rate $1,403.44 Recycle materials 6 cubic yard drop box Per Pull/Return Rate $298.45 Recycle materials 14 cubic yard drop box Per Pull/Return Rate $298.45 Recycle materials 20 cubic yard drop box Per Pull/Return Rate $426.41 Recycle materials 30 cubic yard drop box Per Pull/Return Rate $631.56 Recycle materials 40 cubic yard drop box Per Pull/Return Rate $842.05 Green waste materials 6 cubic yard drop box Per Pull/Return Rate $422.81 Green waste materials 14 cubic yard drop box Per Pull/Return Rate $422.81 Green waste materials 20 cubic yard drop box Per Pull/Return Rate $604.08 Green waste materials 30 cubic yard drop box Per Pull/Return Rate $894.72 Green waste materials 40 cubic yard drop box Per Pull/Return Rate $1,192.91 Compost (Organic materials) 6 cubic yard drop box Per Pull/Return Rate $422.81 On-Call Collection Service
(Per Pull Rate includes delivery fee; does not including demurrage fee which is charged separately) Landfill 6 cubic yard drop box Per Pull Rate $614.49
Landfill 14 cubic yard drop box Per Pull Rate $614.49
Landfill 20 cubic yard drop box Per Pull Rate $827.66
Landfill 30 cubic yard drop box Per Pull Rate $1,169.61 Landfill 40 cubic yard drop box Per Pull Rate $1,520.43 Recycle materials 6 cubic yard drop box Per Pull Rate $368.68 Recycle materials 14 cubic yard drop box Per Pull Rate $368.68 Recycle materials 20 cubic yard drop box Per Pull Rate $496.60 Recycle materials 30 cubic yard drop box Per Pull Rate $701.77 Recycle materials 40 cubic yard drop box Per Pull Rate $912.26 Green waste materials 6 cubic yard drop box Per Pull Rate $522.31 Green waste materials 14 cubic yard drop box Per Pull Rate $522.31 Green waste materials 20 cubic yard drop box Per Pull Rate $703.52 Green waste materials 30 cubic yard drop box Per Pull Rate $994.18 Green waste materials 40 cubic yard drop box Per Pull Rate $1,292.36 Regularly Scheduled Compactor Service - Customer Owned Compactors (Per Pull/Return Rate not including initial delivery fee which is charged separately) Landfill and Compost 14 cubic yard drop box Per Pull/Return Rate $995.29 Landfill and Compost 15 cubic yard drop box Per Pull/Return Rate $1,066.35 Landfill and Compost 16 cubic yard drop box Per Pull/Return Rate $1,137.47 Landfill and Compost 20 cubic yard drop box Per Pull/Return Rate $1,421.82 Landfill and Compost 24 cubic yard drop box Per Pull/Return Rate $1,706.19 Landfill and Compost 25 cubic yard drop box Per Pull/Return Rate $1,777.30 Landfill and Compost 30 cubic yard drop box Per Pull/Return Rate $2,132.76 Landfill and Compost 38 cubic yard drop box Per Pull/Return Rate $2,701.50 Landfill and Compost 40 cubic yard drop box Per Pull/Return Rate $2,843.67 Recycle materials 14 cubic yard drop box Per Pull/Return Rate $597.16 Recycle materials 15 cubic yard drop box Per Pull/Return Rate $639.82 Recycle materials 16 cubic yard drop box Per Pull/Return Rate $682.47 Recycle materials 20 cubic yard drop box Per Pull/Return Rate $853.11 Recycle materials 24 cubic yard drop box Per Pull/Return Rate $1,023.72 Recycle materials 25 cubic yard drop box Per Pull/Return Rate $1,066.36 Recycle materials 30 cubic yard drop box Per Pull/Return Rate $1,279.65 Recycle materials 38 cubic yard drop box Per Pull/Return Rate $1,620.90 Recycle materials 40 cubic yard drop box Per Pull/Return Rate $1,706.20 Recycle materials 42 cubic yard drop box Per Pull/Return Rate $1,791.52 City of Union City
Drop-Box Rates
Service Provided by Republic Services
Drop-Box Rates 23-24 9 of 10 July 1, 2023
City Council/RSA Agenda 868 Tuesday, June 13, 2023
Schedule A
Type of Service Receptacle Rate Information
2023 Rates
(July 1, 2023 -
June 30, 2024)
City of Union City
Drop-Box Rates
Service Provided by Republic Services
Regularly Scheduled Compactor Service - Contractor-Owned Compactors Landfill and Compost 14 cubic yard drop box Per Pull/Return Rate $995.29 Landfill and Compost 15 cubic yard drop box Per Pull/Return Rate $1,066.35 Landfill and Compost 16 cubic yard drop box Per Pull/Return Rate $1,137.47 Landfill and Compost 20 cubic yard drop box Per Pull/Return Rate $1,421.82 Landfill and Compost 24 cubic yard drop box Per Pull/Return Rate $1,706.19 Landfill and Compost 25 cubic yard drop box Per Pull/Return Rate $1,777.30 Landfill and Compost 30 cubic yard drop box Per Pull/Return Rate $2,132.76 Landfill and Compost 38 cubic yard drop box Per Pull/Return Rate $2,701.50 Landfill and Compost 40 cubic yard drop box Per Pull/Return Rate $2,843.67 Recycle materials 14 cubic yard drop box Per Pull/Return Rate $597.16 Recycle materials 15 cubic yard drop box Per Pull/Return Rate $639.82 Recycle materials 16 cubic yard drop box Per Pull/Return Rate $682.47 Recycle materials 20 cubic yard drop box Per Pull/Return Rate $853.11 Recycle materials 24 cubic yard drop box Per Pull/Return Rate $1,023.72 Recycle materials 25 cubic yard drop box Per Pull/Return Rate $1,066.36 Recycle materials 30 cubic yard drop box Per Pull/Return Rate $1,279.65 Recycle materials 38 cubic yard drop box Per Pull/Return Rate $1,620.90 Recycle materials 40 cubic yard drop box Per Pull/Return Rate $1,706.20 Recycle materials 42 cubic yard drop box Per Pull/Return Rate $1,791.52 Demurrage Charge
All Material Types All drop box sizes Weekly Rate* $76.49 Delivery Service
All Material Types All drop box sizes Per-Occurrence Rate for delivery to collection site $113.30
Overage Charge
All Material Types 6 cubic yard drop box Per Occurrence Rate for Material Placed in Box In
Excess of Drop Box
Capacity
$76.32
All Material Types 14, 30, 20, 30, 40 cubic
yard drop box
Per-Cubic-Yard Rate
For Each Yard
in Excess of
Drop Box Capacity
$32.71
Relocation or Cancellation Charge
All Material Types All drop box sizes Per-Relocation or Cancellation Rate $160.75
Prohibited Items Fee
All Material Types
6 cubic yard drop box
Per Pull/Return Rate $497.43
14 cubic yard drop box Per Pull/Return Rate $497.43
20 cubic yard drop box Per Pull/Return Rate $710.67
30 cubic yard drop box Per Pull/Return Rate $1,052.60
40 cubic yard drop box Per Pull/Return Rate $1,403.44
Prohibited Items Fee (after
issuance of warning notices) for
regular drop box service of
Recycle or Compost collected
as Landfill 1
1 Rate charged is the same as: Regularly Scheduled Collection Service (Per Pull/Return Rate not including initial delivery fee which is charged separately.

Rate does not include compactor lease and/or maintenance fees.) Drop-Box Rates 23-24 10 of 10 July 1, 2023
City Council/RSA Agenda 869 Tuesday, June 13, 2023
Schedule B
Parcelized Single-Family Dwelling: Regularly Scheduled Curbside Collection Services Basic Service (Monthly Rate for Recycle Collection Services) Type of Service Level of Service
2023 Rates
(July 1, 2023 -
June 30, 2024)
Per Dwelling Unit Each unit receives a cart $16.68
Multi-Family Dwelling: Regularly Scheduled Collection Services Basic Service (Monthly Rate for Recycle Collection Services) Type of Service Level of Service
2023 Rates
(July 1, 2023 -
June 30, 2024)
Parcelized Per Unit Each unit receives a cart $16.68
Non-Parcelized Per Unit Each unit receives a cart $16.68 Non-Parcelized Per Unit Shared services $10.11
Basic Service (Monthly Rate for Recycle Collection Services) Type of Service Receptacle
2023 Rates
(July 1, 2023 -
June 30, 2024)
Recycling 1 x per week 64 or 96 Gallon Cart $23.28
Recycling 2 x per week 64 or 96 Gallon Cart $47.00
Recycling 3 x per week 64 or 96 Gallon Cart $64.33
Recycling 4 x per week 64 or 96 Gallon Cart $81.66
Recycling 5 x per week 64 or 96 Gallon Cart $113.15
Service Provided by Tri-CED
City of Union City
Recycle Rates
(Includes Multi-Family Dwellings )
Commercial: Regularly Scheduled Recycle Cart Services (Monthly Rate) Tri-CED Recycling Rates 23-24 1 of 1 July 1, 2023 City Council/RSA Agenda 870 Tuesday, June 13, 2023 Agenda Item 6.c.

Proposition 218 Notice Public Hearing and
Consideration of Landfill, Compost,
and Recycle Collection Service Rates for
FY 2023-2024
City Council/RSA Agenda 871 Tuesday, June 13, 2023
2 Landfill, Compost, and Recycle Collection Rates FY 2023-2024 Collection Services Franchise Agreements with Republic Services and Tri-CED Tri-CED Recycling Republic Services
• Compensation paid to contractors and rates charged to customers are adjusted annually and approved by the City Council.

City Council/RSA Agenda 872 Tuesday, June 13, 2023
3 Landfill, Compost, and Recycle Collection Rates FY 2023-2024 Republic Services Compensation Adjustment Review
FY 2023-2024
Proposed Contractor Compensation
$21,124,358
City Fees: $6,828,126
Proposed Rate Increase

3.51%
City Council/RSA Agenda 873 Tuesday, June 13, 2023
4 Landfill, Compost, and Recycle Collection Rates FY 2023-2024 Tri-CED Compensation Adjustment Review
FY 2023-2024
Proposed Contractor Compensation
$3,826,176*
City Fees: $763,291
Proposed Rate Increase

5.60%
* Includes Recycling Processing Surcharge Compensation
City Council/RSA Agenda 874 Tuesday, June 13, 2023
5 SB 1383 and Rate Setting Overview
Tri-CED Recycling Processing Surcharge Request
Tri-CED Recycling Processing Surcharge (RPS)
FY 21-22
Approved
RPS
1 FY 22-23
Approved
RPS
FY 23-24
Proposed
RPS 2,3
Recycling Processing Surcharge Compensation $327,776 $437,050 $324,0211 25.0% of the approved RPS compensation deducted in FY 21-22 due to no recycling processing while the Tri-CED Materials Recovery Facility (MRF) was non-operational for three months. 2 26% of the previously approved RPS compensation deducted in FY 23-24 to cover a revenue deficit related to Tri-CED household count.
3 Staff recommends authorizing 50% for payment from July-December 2023 and the remaining 50% from January-June 2024 contingent on improvements to Recycling Processing.

City Council/RSA Agenda 875 Tuesday, June 13, 2023
6 Landfill, Compost, and Recycle Collection Rates FY 2023-2024 Monthly Rate Single-Family Households
Current
(2022/2023)
Proposed
(2023/2024)
Landfill (Garbage) &Compost $40.57 $42.00Recycling* $15.80 $16.68 Total proposed maximum monthly rate $58.68
Proposed Annual Property Tax Assessments
Landfill/Compost $504.00 Recycling $200.16
* Includes Recycling Processing Surcharge
Combined Increase:
$2.31/month or 4.01%
City Council/RSA Agenda 876 Tuesday, June 13, 2023
7 Landfill, Compost, and Recycle Collection Rates FY 2023-2024 Monthly Rate Parcelized Multi-Family Households
Current
(2022/2023)
Proposed
(2023/2024)
Landfill (Garbage) $27.20 $28.15Recycling* $15.80 $16.68 Total proposed maximum monthly rate $44.83
Proposed Annual Property Tax Assessments
Landfill $337.80 Recycle $200.16
* Includes Recycling Processing Surcharge
Combined Increase:
$1.83/month or 4.26%
City Council/RSA Agenda 877 Tuesday, June 13, 2023
8 Landfill, Compost, and Recycle Collection Rates FY 2023-2024 Commercial Collection Rates
Rate Increase: 3.51%
Landfill (Garbage) Recycling Compost
$457.23 /mo. $274.32 /mo. $274.32 /mo.

Rates for 3 cubic yard bins serviced one time a week.
(Recycling and Compost offered at 40% discount to encourage diversion from landfill.) City Council/RSA Agenda 878 Tuesday, June 13, 2023
9 Landfill, Compost, and Recycle Collection Rates FY 2023-2024 Prop 218 Noticing
• Notice mailed to each property owner
and includes: date, time and location of Public Hearing; amount of the proposed maximum rates; reasons for the rate increase. • Public Hearing scheduled for June 13,
2023 (at least 45 days after mailing Prop 218 Notice).
• A property-related fee or charge may
not be imposed or increased if a majority submit written protests.

City Council/RSA Agenda 879 Tuesday, June 13, 2023
10 Landfill, Compost, and Recycle Collection Rates FY 2023-2024 Prop 218 Majority Protest Vote• One valid written protest allowed per parcel and requires: name, property address or APN, signature and protest statement.
• Written protests must be submitted before close of the Public Hearing on June 13, 2023. • Oral testimony will be accepted at the Public Hearing, but only written protests count towards the majority vote.

City Council/RSA Agenda 880 Tuesday, June 13, 2023
11 Landfill, Compost, and Recycle Collection Rates FY 2023-2024 Prop 218 Majority Protest Vote
• A “majority protest” exists if written protests against the proposed rates are presented by a majority of property owners of the estimated 17,000 identified parcels. • City Clerk tabulates and announces the final number of protests and whether a majority protest exists at the close of the Public Hearing on June 13, 2023. • If there is no majority protest, then City Council may proceed with its consideration to adopt the proposed maximum rates.

City Council/RSA Agenda 881 Tuesday, June 13, 2023
12 Landfill, Compost, and Recycle Collection Rates FY 2023-2024 Recommendation

1. Open a Public Hearing to receive verbal testimony and tabulate written protests regarding the proposed rate increase for landfill, compost, and recycle collectionservices. Determine the number of written protests and if no majority protest is present pursuant to Prop 218 (i.e., if written protests do not equal or exceed themajority threshold) the City Council may consider adopting the proposed rates.

2. Adopt a Resolution Establishing Annual Rates for Landfill, Compost, and Recycle Collection Services Effective July 1, 2023 and Amending the Master Fee Schedule forFiscal Year 2023-2024 Incorporating the Updated Rates.

City Council/RSA Agenda 882 Tuesday, June 13, 2023
Agenda Item
DATE: 6/13/2023
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JOAN MALLOY, CITY MANAGER
SUBJECT: POLICY DIRECTION TO PROCEED WITH A COMPETITIVE PROCUREMENT REQUEST FOR

PROPOSALS FOR FUTURE FRANCHISE AGREEMENTS FOR LANDFILL, COMPOST, AND

RECYCLE COLLECTION SERVICES AND ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH R3 CONSULTING GROUP, INC. (C5923), FOR FRANCHISE AGREEMENT CONSULTING SERVICES, TO EXTEND THE EXPIRATION OF THE AGREEMENT TO DECEMBER 31, 2024 AND TO INCREASE THE AGREEMENT AMOUNT BY $85,000, FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $135,000, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT IN A FORM APPROVED

BY THE CITYATTORNEY
Staff recommends that the City Council provide policy direction to proceed with a competitive procurement, otherwise known as issuance of a Request for Proposals (RFP) for landfill, compost, and recycle collection services commencing July 1, 2025 which is the term expirations of the City’s current Franchise Agreements for Landfill, Compost, and Recycle collection services with Republic Services (Republic) and Tri-City Economic Development Corporation (Tri-CED).

Additionally, staff recommends that the City Counciladopt a resolution approving the First Amendment to the Consulting Services Agreement with R3 Consulting Group, Inc. (C5923) for Franchise Agreement Consulting Services, extending the expiration of said agreement to December 31, 2024 and increasing the agreement amount by $85,000 for a total not-to-exceed amount of $135,000.

STRATEGIC PLAN ALIGNMENT
While not directly mentioned as a strategy, this report is in alignment with the overarching Goal D: Environmental Sustainability and Infrastructure. Annually reviewing the City’s collection service agreements and rates enables the City to meet the State’s requirements and waste reduction targets.

BACKGROUND
The City executed eight (8) and ten (10) year extensions to the Franchise Agreements for Landfill, Compost and Recycle collection services with Republic Services and Tri-City Economic Development Corporation (Tri-CED) in 2017 and 2015, respectively. Both Franchise Agreements provide a term which expires on June 30, 2025. From November 2022 through May 2023 staff participated in discussions with both companies to determine the terms, conditions, and expense to extend the current agreements for an additional ten (10) year term. The current Franchise Agreements include provisions which allow the City to extend these agreements for up to five (5) years.

DISCUSSION
With the pending expiration of the current Franchise Agreements with Republic and Tri-CED on June 30, 2025, the City is at a critical decision point regarding the future of its landfill, compost, and recycle collection services.

In compliance with Short-Lived Climate Pollutants Act of 2016 (SB 1383), on October 12, 2021, the City adopted an Ordinance included with Chapter 7.24 of the Union City Municipal Code, Organics Reduction and Recycling, to opt in to the Alameda County Waste Management Authority Ordinance 2021-01: Organics Reduction and Recycling Ordinance (ORRO). However, the City is currently noncompliant with various aspects of the SB 1383 which requires increased emphasis on compost (organic materials) recovery and recycling. The primary enforcement of SB 1383 by CalRecycle is anticipated to commence in 2024 depending on the status of the City’s compliance. Thus it City Council/RSA Agenda 883 Tuesday, June 13, 2023
primary enforcement of SB 1383 by CalRecycle is anticipated to commence in 2024 depending on the status of the City’s compliance. Thus it would be in the City’s best interest to ensure proper planning has been undertaken to deliver compliance in these deficient areas. The primary areas of non-compliance are related to:

Ensuring allcommercialand residentialcustomers are provided compost collection service.

Use of color-compliant containers citywide – i.e., recycling carts and bins must be blue, but are currently gray (residential carts) and white (commercial bins); landfillcarts and bins must be black, but are currently blue (residentialcarts and commercial bins).

Ensuring the compost materials collected from residential and commercial customers is processed appropriately via long-term contract(s).

These areas of deficiency persist primarily due to the associated capital expense of implanting new compost service to currently undeserved customers which requires purchase and deployment of an additionalcollection vehicle and collection containers, and purchase and deployment of new containers for all residential and commercial customers. Specifically, the relatively short duration of the current Franchise Agreements (i.e., two (2) years left for these agreements) is not conducive to cost-effectively amortizing these additional capital expenses over a long-term such as ten (10) years which is standard practice to mitigate the rate impact on ratepayers.

The City has three (3) primary options regarding the Franchise Agreements, as follows:

Option 1: Extend the current Franchise Agreements for up to five (5) years.

The current Franchise Agreements include provisions which enable the City, at its sole discretion, to extend the term of these agreements in one (1) year increments for a maximum period of five (5) years. Both the Republic Services and Tri-CED Franchise Agreements include these provisions.

Option 2: Negotiate extension or new contracts for more than five (5) years.

The current Franchise Agreements include provisions which are conducive for the City and contractors to negotiate long-term extensions which would result in amending the current agreements to include the new terms, conditions, and costs negotiated. In anticipation of the current decision point faced by the City, specifically the two (2) year mark prior to the expiration of the Franchise Agreements, staff facilitated contract extension discussions with both companies over the last several months. Commencing in November 2022 and concluding in May 2023, these negotiation discussions were conducted with the goal of determining both of the City’s current contractors’ terms, conditions, and expense to extend the current Franchise Agreements for an additional ten (10) year term.

Option 3: Proceed with a competitive procurement orissuance of a request for proposals (RFP).

A competitive procurement RFP process should ideally be concluded with new long-term Franchise Agreement(s) in place within one (1) year of the expiration of the current Franchise Agreements (by July 1, 2024). This will enable the successful proposer to acquire the equipment, facilities, and staff necessary to timely deliver the required services commencing on July 1, 2025. The RFP process itself requires the following tasks and decision points which will take approximately eight (8) to twelve (12) months, as follows:
2-3 months:

Preparation of RFP documents, cost proposal forms, and draft Franchise Agreement City Councilapproval to release the RFP
2-3 months: Mandatory pre-proposal meeting with prospective contractors Contractor review of RFP, preparation, and submittal of proposal(s) 2-3 months:

City review and evaluation of proposals
Contractor selection
City Councilapproval of selected contractor
2-3 months:

Negotiations and development of final Franchise Agreement(s) City Councilapproval of Franchise Agreement(s)
Current Rates and Services
The City’s current combined rate for the landfill, compost, and recycle collection services for single-family residentialcustomers is the second City Council/RSA Agenda 884 Tuesday, June 13, 2023
The City’s current combined rate for the landfill, compost, and recycle collection services for single-family residentialcustomers is the second highest in Alameda County (Attachment 1 - Alameda County Landfill, Compost, & Recycle Rates). The rates noted in this table provide a general snapshot of the differences in rates charged across the County, but may not be directly comparable due to the complexities of the components of the rates and the services provided. For example, the City of Piedmont is the only higher rate, but these residents receive backyard service of their carts, not curbside. A notable disparity, however, is the approximate 25% and 36% lower rates for Fremont and Newark customers, respectively. This is notable because these cities/customers, along with Union City, are also primarily served by Republic Services operating out of Fremont.

Analysis
The following factors are the primary considerations by staff in recommending that the City proceed with a competitive procurement or issuance of a RFP for future Landfill, Compost, and Recycle Collection Services in lieu of proceeding with the other alternative options:

Scope and cost of the services included in current Franchise Agreements The current status of the City’s SB 1383 compliance
The need for expanded and/or new services to ensure compliance and the associated expenses The limited duration of the current Franchise Agreements The negotiated cost basis for long-term extensions of the current Franchise Agreements with both Republic Services and Tri-CED The rates charged to other customers in Alameda County for similar services The City having not pursued a competitive procurement RFP process in 19 years (July 2004) All of the above factors combined result in staff’s recommendation to proceed with a competitive procurement RFP commencing in early FY 2023-2024 in order to ensure that new long-term Franchise Agreement(s) are in place one (1) year in advance of the expiration of the current Franchise Agreement(s). By proceeding with a RFP, it is staff’s goal to ensure that the future contracts provide the variety of needed services with pricing that offers value to ratepayers that cannot be achieved by pursuing the alternative options.

Should City Council provide direction to staff to proceed with a competitive procurement or issuance of a RFP, staff would further seek City Council’s adoption of a resolution approving the First Amendment to the Consulting Services Agreement with R3 Consulting Group, Inc. (C5923), extending the expiration of said agreement to December 31, 2024 and increasing the agreement amount by $85,000 for a total not-toexceed amount of $135,000. The amendment would be for the purpose of developing the RFP documents (RFP, cost proposal forms, draft franchise agreement), providing process compliance and technical assistance with submitted proposals, and assisting the City with facilitating allaspects of the competitive procurement RFP process.

If City Council instead chooses to not provide direction to staff to proceed with a competitive procurement or issuance of a RFP, the other alternative actions for City Council to consider include:

1. Provide staff direction to commence planning efforts to proceed with one (1) or more one (1) year extensions to the current Franchise Agreements with Republic Services and Tri-CED; or

2. Provide staff direction to continue negotiations on ten (10) year extensions to the current Franchise Agreements with Republic Services and Tri-CED and return to City Council with contract amendments for consideration and approval.

FISCAL IMPACT
The City Manager’s Office Recycling Program has funds included in the FY 2022-2023 Budget under Professional/Consulting (Account No. 2030-1201-20021-54110) for the consultant’s work. There is no impact to the General Fund.

RECOMMENDATION
Staff recommends that the City Council:

1. Provide direction to staff to proceed with a competitive procurement or issuance of a Request for Proposals (RFP) for future Landfill, Compost, and Recycle Collection Services commencing July 1, 2025.

2. Adopt the attached resolution approving the First Amendment to the Consulting Services Agreement with R3 Consulting Group, Inc. (C5923), for Franchise Agreement Consulting Services, to extend the expiration of the Agreement to December 31, 2024 and to increase the Agreement amount by $85,000, for a total not-to-exceed amount of $135,000, and authorizing the City Manager to execute the Agreement in a form approved by the City Attorney.

Prepared by:

Cliff Feldman, Recycling and Solid Waste Manager
Submitted by:

Jennifer Phan, Deputy City Manager
City Council/RSA Agenda 885 Tuesday, June 13, 2023
Jennifer Phan, Deputy City Manager
ATTACHMENTS:

Description Type
Attachment 1 -Alameda County Landfill, Compost and Recycle Rates Attachment Attachment 2 – Resolution Extending the CSA with R3 Consulting Resolution Exhibit A – Amendment No. 1 – Scope of Work Exhibit
Power Point Attachment
Public Comment 1 Attachment
Public Comment 2 Attachment
Public Comment 3 Attachment
Public Comment 4 Attachment
Public Comment 5 Attachment
City Council/RSA Agenda 886 Tuesday, June 13, 2023
Single-Family Bulky Item
Collection
Commercial
and MultiFamily
30-35
Gallons Monthly
Rate
No./Year
3 cubic yard
Bin
1x/week
Compost Recycling
City of Piedmont 6/30/2023 $96.55 4 $493.51 100% 100% Republic Services City of Union City 6/30/2023 $56.37 2 $441.73 40% 40% Republic Services & Tri-CED City of Oakland 6/30/2023 $54.69 1 $634.21 25% Open Market WMAC & California Waste Solutions Castro Valley Sanitary
District 6/30/2023 $50.37 1 $520.81 Various Various ACI City of Alameda 6/30/2023 $47.33 1 $540.86 96g free; then 20% 96g free; then 20% Alameda County Industries (ACI) City of Albany 4/30/2023 $47.23 1 $564.48 50% 100% Waste Management of Alameda County (WMAC)
City of Berkeley 6/30/2022 $43.66 1 $480.92 20% 100% City of Berkeley (Com Bus); Ecology Center; Open Market
City of Fremont 12/31/2023 $42.23 2 $258.79 11% to customer (35%) 25% Republic Services
City of Livermore 6/30/2023 $40.63 3 $357.20 96g free; then 50% 96g free; then 50% Livermore Sanitation City of Dublin 6/30/2023 $40.56 3 $590.43 50% 75% Amador Valley Industries (AVI) City of Hayward 2/28/2023 $37.67 2 $412.82 50% 80% WMAC & Tri-CED City of Newark 12/31/2022 $36.83 3 $394.85 25% 50% Republic Services City of San Leandro 6/30/2023 $35.93 1 $160.46 96g free; then 20% 96g free; 20%
mixed & 40% source
sep.

ACI
City of Pleasanton 6/30/2023 $29.40 3 $394.84 ~25% 96g free Pleasanton Garbage Service Oro Loma Sanitary District
(L3) 40% of San Leandro 8/31/2023 $25.14 2 $436.87 96g free 96g free; then 60% WMAC City of Emeryville 12/31/2023 $22.97 2 $410.31 50% 50% WMAC Oro Loma Sanitary District -
(L1) & (L2) Unincorporated
area and part of Hayward
8/31/2023 $21.67 2 $377.46 96g free 96g free; then 60% WMAC

ALAMEDA COUNTY LANDFILL, COMPOST & RECYCLE RATES
Jurisdiction
Single-Family - weekly collection of 30-35 Landfill cart and 64 or 96 gallon Compost and Recycle carts.

Rates provided for general comparison purposes only. While these rates include Franchise Fees and may include additional fees such as those to fund solid waste and recycling program staff and services or the impact of collection vehicles on city streets, not all fees included in rates are comparable. For example, Union City's Storm Water Fee is included in the above rates, whereas Fremont's is not and collected separately.

Compost & Recycle Bin Discounts
Rates (from Landfill rates)
Effective
Through
Collection Services Provider
City Council/RSA Agenda 887 Tuesday, June 13, 2023
RESOLUTION NO. XXXX-23

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

APPROVING THE FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH R3 CONSULTING GROUP, INC. (C5923), FOR FRANCHISE

AGREEMENT CONSULTING SERVICES, TO EXTEND THE EXPIRATION OF THE AGREEMENT TO DECEMBER 31, 2024 AND TO INCREASE THE AGREEMENT AMOUNT BY $85,000, FOR A TOTAL NOT-TO-EXCEED $135,000, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT IN A

FORM APPROVED BY THE CITY ATTORNEY
WHEREAS, the City entered into separate Franchise Agreements (Agreements) with Republic Services (formerly Allied Waste Services) and Tri-City Economic Development Corporation (Tri-CED) to provide landfill (solid waste), compost (organic waste), and recycle collection and processing service; and
WHEREAS, the term of the Agreements with Republic Services and Tri-CED both expire on June 30, 2025; and
WHEREAS, pursuant to consideration by the City Council of alternatives related to the future collection services provided to Union City ratepayers commencing on July 1, 2025, the City Council has provided staff direction to proceed with a competitive procurement or issuance of a Request for Proposals (RFP) to solicit proposals from prospective contractors to enter into a longterm Franchise Agreement with the City for a period commencing on July 1, 2025; and WHEREAS, the City of Union City utilizes consultants to support the City Manager’s Office Recycling Program which will manage the RFP process; and WHEREAS, on November 1, 2022, the City and R3 Consulting Group, Inc. (Consultant) entered into an Agreement in an amount not to exceed $50,000, for franchise agreement review and system planning to support staff resources (C5923) (“Agreement”); and WHEREAS, staff is recommending that the Agreement be extended an additional eighteen months from June 30, 2023 to December 31, 2024; and
WHEREAS, staff is also requesting that the Agreement amount be increased by $85,000 to continue facilitating needed consulting services to facilitate the competitive procurement RFP process for future landfill, compost, and recycle collection services; and WHEREAS, the City Manager’s Office will be utilizing funds included in the FY 2022- 2023 Budget under Professional/Consulting (Account No. 2030-1201-20021-54110) for the Consultant’s continuing work providing consulting services for the City.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby approves the First Amendment to the Consulting Services Agreement with R3 Consulting Group, Inc. (C5923), for Franchise Agreement Consulting Services, to extend the City Council/RSA Agenda 888 Tuesday, June 13, 2023
Resolution No. XXXX-23

expiration of the Agreement to December 31, 2024 and to increase the Agreement amount by $85,000, for a total not- to- exceed amount of $135,000, and hereby authorizes the City Manager to execute the Amendment in a form approved by the City Attorney.

PASSED, APPROVED, AND ADOPTED, by the City Council of the City of Union City at a regular meeting held on the 13th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
____________________________________

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:
____________________ ____________________________________ ANNA M. BROWN KRISTOPHER J. KOKOTAYLO
City Clerk City Attorney
City Council/RSA Agenda 889 Tuesday, June 13, 2023
405 14th Street, Suite 350, Oakland, CA 94612 | p 916.782.7821 | f 916.782.7824 | www.r3cgi.com June 8, 2023
Mr. Cliff Feldman, Recycling & Solid Waste Program Manager City of Union City
34009 Alvarado-Niles Road, Union City, CA 94587
submitted via email: [email protected]
SUBJECT: Solid Waste Procurement Proposal (Amendment 1) Dear Mr. Feldman,
R3 Consulting Group, Inc. (R3) is pleased to submit this proposal to the City of Union City (City) to assist the City with the procurement of new garbage, recyclables and organics collection and processing services.

R3 proposes to conduct the following activities for the City:
》 Development of a new solid waste franchise agreement. 》 Development of a complete Request for Proposals Package. 》 Conduct an evaluation of proposals.
》 Assist in negotiations of a new agreement with the selected firms(s). 》 Provide support to City staff by preparing memos, summary reports, and PowerPoint presentations and supporting City staff in meetings with executive management and the City Council.

Work via this engagement will commence in June 2023 and conclude by December 31, 2024. R3 proposes to complete this work for $85,000. Our project budget includes labor and project expenses for the work shown in the following pages. We would be happy to discuss changes to our scope or budget as may be needed to align with the City’s needs.

Project Team
Scott Hanin will serve as Project Lead and primary point of contact. He will be directly supported by Rose Radford, Garth Schultz, and Jordan Muratsuchi. They may be assisted by less senior staff in order to be more cost effective. Scott, Rose and/or Garth will attend all key meetings and perform a significant portion of the work. Rose recently assisted the City of Newark in the development of their new solid waste agreement.

Thank you for this opportunity to serve the City - should you have any questions regarding this proposal or need any additional information, please don’t hesitate to reach out directly.

Sincerely,
Scott Hanin | Principal
R3 Consulting Group, Inc.
510.812.7144 | [email protected]
City Council/RSA Agenda 890 Tuesday, June 13, 2023

1. SCOPE OF WORK
City of Union City | Solid Waste Procurement Proposal 1 Task 1 Project Management and Presentations
Upon City authorization to proceed, R3 will facilitate a project kick-off meeting with City staff. The meeting will provide an opportunity to review the project objectives, project approach, schedule, and data availability. The kick-off meeting will serve to set the expectations, project responsibilities, milestones and timeline for the Scope of Work and establish the best means for ongoing communication and collaboration between R3 and the City for the duration of this engagement.

At this meeting or sooner, R3 will develop an information request from the City or its current hauler to ensure as much accurate and current information is shared with prospective proposers.

Note: To provide the most cost-effective services, we have budgeted for some meetings to be virtual.

Task 2 Develop a New Solid Waste Franchise Agreement
Using our experience bringing California municipalities into compliance with CalRecycle requirements, and with our understanding of recent state legislation, we will advise the City on the latest solid waste trends as it pertains to both franchised services and the Agreement development. This information will be discussed during our kick-off meeting, as well as in follow-up correspondence with the City. Because we are currently developing similar agreements for several clients, we can include the current industry standards and best practices for items such as performance bonds, indemnification, insurance, liquidated damages and reporting and record keeping requirements. The new Agreement will also include detailed performance requirements that establish minimum service standards for inclusion in the Agreement that are both quantifiable and easily measured to verify compliance.

Task 3 Prepare Request for Proposal (RFP) Package
Task 3.1 Develop RFP Package
R3 will develop an RFP package – this includes a draft RFP, the draft Solid Waste Agreement and cost forms for proposers to complete and the evaluation criteria and methodology. The draft RFP will specify minimum requirements and qualifications and will require proposers to submit work plans that specify how they will transition to new services, achieve diversion requirements, implement customer service programs, and promote public education activities. The RFP package will include waste data (tonnage and current account data) previously collected.

Separate sections of the RFP may include, for example:
• Section A: Introduction to the RFP, Instructions, Schedule, and Procurement Goals and Objectives.
• Section B: Available background information, demographic, service account data (tonnage, number of accounts, historical operating information, and current services. • Section C: Overview of requested service requirements. • Section D: Response format and submittal process, qualification requirements, required work plans, and proposed compensation and rates including:
o Transition Plan: detailing the plans and schedule of events leading up to the provision of new services. (procurement of collection and support vehicles, equipment and rolling stock, procurement and deployment of containers, employee training, customer relationship management and billing data, routing and route auditing, etc.) o Operations Plan: presenting specific collection and processing programs to be implemented in the City including vehicles, containers, route operations, facilities, safety, staffing, training, and reporting.
o Customer Service Plan: detailing specifically customer service operations.

City Council/RSA Agenda 891 Tuesday, June 13, 2023
City of Union City | Solid Waste Procurement Proposal 2 o Diversion Plan: describing the diversion and sustainability programs associated with providing the requested services.
o Education and Outreach Plan: specifying methods and public education materials that will be used at program start-up and throughout the agreement term and any extensions. o Financial Services Plan and Litigation Disclosure: access to capital, current financial statements, balance sheet, profit and loss statement and debt. Description of past and current litigation.
o Proposal Cost and Service Forms: excel worksheets for proposers to provide their proposed customer rates and supporting cost data.
• Section E: Evaluation Selection Criteria and Evaluation Process. • Section F: RFP Conditions, Communication Protocol for Contractors and the City, and Proposal Cost and Service Forms.
• Attachment 1: Draft Solid Waste Agreement.

Task 3.2 Finalize and Issue RFP and Agreement
Following the City staff review of the RFP package, R3 will be available to meet with City staff and the City Attorney to address comments. Based on City direction, R3 will finalize the RFP package for approval and publication.

Task 3.3 Conduct Mandatory Pre-Proposal Meeting and Prepare RFP R3 will assist the City with conducting a mandatory pre-proposal meeting with prospective proposers. The pre-proposal meeting will provide the opportunity for the City to review the RFP with prospective proposers and answer questions as appropriate. We will prepare written responses to questions raised before and during the pre-proposal meeting for submittal to all parties. In addition, R3 will prepare addenda to the RFP as necessary.

Task 4 Evaluate Proposals
R3 will assist with the evaluation of proposals received in response to the RFP. The evaluation will include, but not be limited to, conducting an initial “pass-fail” checklist against RFP minimum requirements, and evaluating the proposers’ qualifications, references, processing and disposal facilities, approach to meeting diversion requirements, customer rates (prices), collection methods, customer service programs, financial statements, management expertise, transition experience and work plans.

After the initial evaluation is completed, we will prepare any written requests for clarification to the proposers, as necessary. In the event a proposal does not meet the minimum requirements of the RFP, we will recommend that the proposal be disqualified as non-compliant with the RFP requirements.

R3’s role in the evaluation process will also include facilitating the evaluation meetings and the proposer interviews and coordinating facility site visits. This will include preparing City staff in advance with questions to be asked to evaluate the information provided during interviews and site visits.

Separate sections of the evaluation analysis may include, for example:
• Executive Summary: Introducing and summarizing the evaluation analysis and the recommendation.
• Summary of RFP Responses
• Reference Checks
• Financial Capability
City Council/RSA Agenda 892 Tuesday, June 13, 2023
City of Union City | Solid Waste Procurement Proposal 3 • Technical Proposal: Work plans including Transition Plan and route design, operations and performance requirements, public safety plan, customer service plan, diversion and sustainability programs, education and outreach plan, and recordkeeping and data management plan. • Customer Rate and Cost Proposals: Consistent with the proposed activities, proposed equipment, requested services, and work plans.
• Enhanced Proposal Terms or exceptions.

Following drafting the evaluation analysis, R3 will facilitate meetings with City staff, as directed by the City. Meetings will include (1) a summary of the proposals received, including any proposed enhancements; and (2) the results of the evaluation process.

Additional aspects of the evaluation process will include:
• Site visit questions for review and approval by City staff if needed. • Prepare detailed evaluation report of recommended proposers. • Meeting with City staff to discuss evaluation criteria and select proposers to be selected for interviews;
• Coordinate interviews with proposers, including scheduling and development of questions in consultation with City staff.
• Meetings to provide (1) a summary of the proposals received, including any proposed enhancements; and (2) the results of the evaluation process.

Task 5 Negotiate with Top Ranked Proposer(s) and Present Results
Task 5.1 Agreement Negotiations
Based on direction from the City, R3 will confirm and clarify deal points, and lead Agreement negotiations with the top ranked proposer(s). Negotiations will focus on clarifying the proposer’s services and cost proposal and incorporating any optional services as may be selected by City staff. This Task will include meetings with the City beforehand to confirm our approach for the negotiations. Our proposal assumes up to four (4) negotiation meetings with top ranked proposers, including pre- and post-discussions with City staff to confirm approach and recap as necessary.

Task 5.2 Finalize New Agreement and Present Recommendations to City R3 will present the results of the evaluation process to the City, including recommendations made by the evaluation team. This will include a summary of the proposal process, proposals received, the evaluation process, and the results and recommendations for award of the Agreement.

Based on direction from City Council, we will incorporate any program changes or options selected by City Council and finalize the Agreement for finalist proposer to sign. This will include incorporating changes to the draft agreement through the issuance of addenda by the City, any final program options selected during the selection process, proposed rates, final work plans, exhibits, etc.

City Council/RSA Agenda 893 Tuesday, June 13, 2023

2. HOURLY RATES
City of Union City | Solid Waste Procurement Proposal 4 Billing Rates
In the table below, we have provided our hourly billing rates for the R3 Project Team that may be involved in providing solid waste consultant services.

CLASSIFICATION HOURLY RATE
Principal $ 285 per hour
Sr. Director $ 285 per hour
Director $ 240 per hour
Sr. Managing Consultant $ 220 per hour
Managing Consultant $ 200 per hour
Sr. Consultant $ 190 per hour
Consultant $ 170 per hour
Associate Consultant $ 155 per hour

REIMBURSABLE COSTS
Consultants/Subcontractors Cost plus 10%
Lodging and meals Direct cost
Travel - Private or company car At Current Federal Rate Travel - Other Direct cost
Delivery and other expenses Direct cost
Payments
Unless otherwise agreed in writing, fees for work completed will be billed monthly at the first of each month for the preceding month and will be payable within 30 days of the invoice date.

City Council/RSA Agenda 894 Tuesday, June 13, 2023
Agenda Item 7.a
Collection Services Franchise
Agreements
June 13, 2023
City Council/RSA Agenda 895 Tuesday, June 13, 2023
2 Collection Services Franchise Agreements Background
• 2015 – 10-year extension to Tri-CED Franchise Agreement (20-year total) • Residential recycle collection, cart-based commercial recycle collection, recycling materials processing
• Expires June 1, 2025
• 2017 – 8-year extension to Republic Service Franchise Agreement (20-year total) • Residential and commercial landfill and compost collection, bin-based commercial recycle collection, compost processing
• Tri-CED subcontracted to collect residential compost• Expires June 1, 2025 City Council/RSA Agenda 896 Tuesday, June 13, 2023
3 Collection Services Franchise Agreements
SB 1383 Areas of Non-compliance• Providing compost collection service to all households and businesses• Cart and Bin color-coding requirements  Recycle = blue (currently gray for residential and white for commercial) Landfill = black (currently blue for residential and commercial) • Public education to highlight compliant cart/bin colors, in lieu of current non-compliant receptacles
• Long-term contracts to process recycle and compost
City Council/RSA Agenda 897 Tuesday, June 13, 2023
4 Collection Services Franchise Agreements
Franchise Agreements Term and Options• June 30, 2025 – Republic Services and Tri-CED Franchise Agreements term expires.
• City options include:

Extend current Agreements for
up to five (5) years.

Negotiate extensions or new
contracts for more than five (5)
years.

Proceed with a Competitive
Procurement/Request for
Proposals (RFP) with new
contract(s) effective July 1, 2025.
(New contract(s) executed by June 30,
2024 - one (1) year in advance of
expiration of current contracts on June
30, 2025.)
City Council/RSA Agenda 898 Tuesday, June 13, 2023
5 Collection Services Franchise Agreements
Shortcomings Related to Extending Current Franchise Agreements• Proceed with 1-year extensions  Delay new services and equipment to ensure SB 1383 compliance Unlikely to spread out new costs over long-term • Continue long-term extension negotiations
 Cost and terms presented not favorable to the City Unlikely to achieve more favorable results by continuing discussions City Council/RSA Agenda 899 Tuesday, June 13, 2023
6 Collection Services Franchise Agreements
Rationale for Competitive Procurement/RFP• Scope and cost of the services included in current Franchise Agreements• Areas of SB 1383 non-compliance (underserved households and bin/cart colors)• Two (2) years term remains for current Franchise Agreements• Cost basis for long-term extensions of the current Franchise Agreements with both Republic Services and Tri-CED
• Union City 2nd highest landfill, compost, and recycle rates in Alameda County• Union City last RFP process commenced in July 2004 per Council action in 2003 City Council/RSA Agenda 900 Tuesday, June 13, 2023
7 Collection Services Franchise Agreements
$96.55
$56.37 $42.23 $37.67 $36.83 $35.93 $21.67
$0.00
$20.00$40.00$60.00$80.00
$100.00$120.00
Examples of Current Landfill, Compost and
Recycle Rates in Alameda County
City Council/RSA Agenda 901 Tuesday, June 13, 2023
8 Collection Services Franchise Agreements Extend Existing Franchise Agreements Process • Nov 2022-May 2023 – Extension negotiations with Republic and Tri-CED• June 13, 2023 – Direction to extend contracts (either in one year increments or or longer term); Otherwise proceed with Competitive Procurement/RFP Competitive Procurement/RFP Schedule (New Contracts July 2025) • July-Aug 2023 – Contract terms and RFP development• Sept-Oct 2023 – Issue RFP• Dec 2023-Jan 2024 – Proposals due• Jan 2024-Mar 2024 – Evaluation of proposals, contractor selection• April-June 2024 – Final negotiations, contract execution City Council/RSA Agenda 902 Tuesday, June 13, 2023
9 Collection Services Franchise Agreements
Recommendation1. Provide direction to staff to proceed with a competitive procurement or issuance of a Request for Proposals (RFP) for future Landfill, Compost, and Recycle CollectionServices commencing July 1, 2025.

2. Adopt the attached resolution approving the First Amendment to the Consulting Services Agreement with R3 Consulting Group, Inc. (C5923), for Franchise Agreement Consulting Services, to extend the expiration of the Agreement to December 31, 2024 and to increase the Agreement amount by $85,000, for a totalnot-to-exceed amount of $135,000, and authorizing the City Manager to execute the Agreement in a form approved by the City Attorney.

City Council/RSA Agenda 903 Tuesday, June 13, 2023
6/13/23, 9:44 AM Mail - Anna M. Brown - Outlook
https://outlook.office365.com/mail/inbox/id/AAMkAGQ5M2I3MmQyLTlmNzctNGM0ZS1iMmNkLTI1YzRhYjg0ZTQ2MgBGAAAAAACM05ubLbLATamVp… 1/1 Public Comment 7a
Annette iwamoto
Mon 6/12/2023 6:27 PM
To:City Clerk <[email protected]>
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My name is Annette Iwamoto, I was a teacher in New Haven for 36 years. Over the years I had the opportunity to work with Tri-Ced in a variety of ways. Richard Valle was a true friend of our schools and our city. His commitment to protecting the environment was evident in his support of waste reduction and recycling programs throughout our schools and city. The impact of education is enduring, especially when students make connections between what they are learning at school, and practices they then put in place at home. If we are serious about improving this world for future generations, there is a sensible choice that can be made here in Union City. If Tri-Ced is the recycling provider for both the city and the school district, there will be a coordinated effort. Students will be learning correct protocols at school, then putting the skills into practice at home. Our schools and city will be a model “Green City.” Richard Valle was a giver. He made sure our schools had the resources needed for success. He opened up Tri-Ced to visits from school groups. He founded and organized “Science in the Park” to allow families in the community to experience science fun. He offered employment for people who just needed to be given a chance. Tri-Ced continues to be a model company here in Union City. The best way to honor this positive force is by contracting Tri-Ced for all Union City recycling needs.

Thank You.

Sent from my iPhone
City Council/RSA Agenda 904 Tuesday, June 13, 2023
6/13/23, 9:46 AM Mail - Anna M. Brown - Outlook
https://outlook.office365.com/mail/inbox/id/AAMkAGQ5M2I3MmQyLTlmNzctNGM0ZS1iMmNkLTI1YzRhYjg0ZTQ2MgBGAAAAAACM05ubLbLATamVp… 1/1 Public Comment
Carina Alvarado
Mon 6/12/2023 8:45 PM
To:City Clerk <[email protected]>
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Agenda # 7A
Tri-CED Community Recycling has been a pivotal entity in Union City since 1980. Unlike many other recycling companies, Tri-CED focuses on not just being environmental stewards to the Earth, but also offers opportunities to underserved youth. How many large waste management companies can say the same? These opportunities are given to youth and even adults struggling to get back on their feet after difficult situations. At times they need more than once chance and an extra guiding hand. Can a large solid waste company do the same? Recent college graduates also find an opportunity to learn many aspects of the recycling industry at Tri-CED due to the family oriented work culture and values. Not every graduate can say they have work experience in their specific field after graduating. Many have to keep their jobs that pays their tuition and bills and have to overlook unpaid internships in order to survive, but at Tri-CED Recycling ,these opportunities are easily presented and those who have gone through those doors are eternally grateful for the guidance in their career path. In addition, many community neighbors have come to rely on Tri-CED for all the community events, recycling center and e-waste drop off. Taking something that the community has grown to love and trust will not benefit anyone but the large waste management companies.

Tri-CED needs a chance to prove they can increase their diversion rates if their focus is geared to qualitative community-based outreach. Hitting a large amount of accounts, without the caring guiding hand that many businesses and residents need, is not going to move the needle. The same approach has been mandated on TriCED for years without much success and it is now time to let Tri-CED Recycling do what it does best: taking care of their community with heart, not just numbers, just like Richard Valle intended. --
Carina Alvarado
City Council/RSA Agenda 905 Tuesday, June 13, 2023
6/13/23, 10:21 AM Mail - Anna M. Brown - Outlook
https://outlook.office365.com/mail/inbox/id/AAMkAGQ5M2I3MmQyLTlmNzctNGM0ZS1iMmNkLTI1YzRhYjg0ZTQ2MgBGAAAAAACM05ubLbLATamVp… 1/1 Public Comment - Agenda Item 7a
Arlando Smith
Tue 6/13/2023 10:12 AM
To:City Clerk <[email protected]>
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Good evening,
Thank you for taking my comment. I am Dr. Arlando Smith. I am former superintendent of New Haven Unified School District. Post-retirement I was asked by the late TriCed CEO and Alameda County Supervisor Richard Valle to assist with developing a transition plan for TriCed. To his credit Richard did not divulge to me his illness. Thus, I was under the assumption that the plan was being created for his retirement. In development of the Transition Plan I interviewed members of the Tri Ced board, Tri Ced’s Management Team, employees, and  drivers. I also held a focus group and researched other companies similar to Tri-Ced. In the waste management and recycling space Tri-Ced is unique for several reasons. I am currently out of the area and cannot access all of the findings. Here are a few.

Tri-Ced may cost slightly more to operate, the cost differentials and savings are minimal, almost negligible. Those costs are recuperated in the devotion, loyalty, and work ethic of its  employees.

Employees of Tri-Ced are committed to maintaining the family culture developed over several years.

There is a deep sense of safety and security, not only for the employee but a sense that their families will be taken care.

Few companies in this space provide second chances for employees deemed “hard to hire.” There was, and I imagine remains, near unanimous agreement to retain this element of the organization. In my research no other company can provide this.

A segment of t.he community relies on Tri-Ced. Tri Ced gives them a sense of comfort. This is not an exact quote but one employee commented on their feeling of love that emanates from Tri Ced and their willingness to walk a far distance for the intangibles, adding there have been other opportunities presented they didn’t accept due to this.

Left me conclude by adding I ask you to look beyond dollars and cents. There is the human factor at play that will not be replicated elsewhere. This is not to cast aspersions on any other company, only to highlight the unique spirit of Tri Ced. I urge you not to chase dollars, yet to keep your eyes on the donut rather than the whole. Yes, trash and waste will continue to be picked up. What will be lost if Tri Ced goes away be be a great intrinsic, emotional loss to this community.

Thank you again for your time.

Dr. Arlando Smith
Sent from my iPad
City Council/RSA Agenda 906 Tuesday, June 13, 2023
From:

To:

Subject:

Date:

Nancy George
City Clerk
Public Comment: Union City Council Mtg 6/13/23 Item #7a Tuesday, June 13, 2023 4:31:53 PM
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Honorable Council Members,
I am providing written Public Comment to request that the City of Union City continue to work with Tri-CED Corporation for the City’s recycling services beyond the current agreement.

Tri-CED has a strong history of successfully engaging with and supporting the Union City community. As the former Executive Director of the Union City Family Center, we frequently partnered with Tri-CED on community benefit projects, youth educational activities, and employment placement for parents needing work, to name a few.

It is my belief that contracting with an organization that has a track record of investing in the community should be a high priority, and this is one of the many attributes that sets both Union City and Tri-CED apart. Tri-CED is not just a contractor, they are a partner willing to invest in making Union City a better place for its citizens.

Regards,
Nancy George
Former Executive Director
Union City Family Center
City Council Meeting 6/13/2023
Desk Item 7.a. - Written Public Comment
City Council/RSA Agenda 907 Tuesday, June 13, 2023
From: Mary Schlarb
Sent: Tuesday, June 13, 2023 6:31 PM
To: [email protected]
Subject: Public Comment: #7a
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Dear Mayor Carol Dutra-Vernaci and Union City City
Council Members,
I'm sending this email to you in support of Tri-Ced
remaining our Solid Waste and Recycling Provider. TriCed has grown from a small company to California's largest non-profit community recycling. Tri-Ced has not only provided excellent solid waste collection and
recycling services, but also of great importance is the hiring of young people who were struggling to find an
employer who would hire them because they had a
record of incarceration. Richard Valle found value in
these young people, found they were worth saving, and
worth giving them a future. Many of these young people
have gone on to find high paying construction jobs and
many have gone on to finish high school and continue
their education in college.

I have been privileged to have seen the change in
several of these young people, to witness their
transformation from a formerly incarcerated young man
to now working towards a Masters Degree. Again,
Richard Valle and Tri-Ced saw the value in investing in these young people, but also gave them an opportunity
to learn a trade.

City Council/RSA Agenda 908 Tuesday, June 13, 2023
We, as a community, need to continue giving our young
people a way to transform their lives, to see themselves as someone who matters, someone who can have a
bright future. We need to continue supporting the work
started by our late friend Richard Valle. We also need to continue supporting the many other programs he started
in Union City.

Best regards,
Mary Schlarb, Social Justice Coordinator at Our Lady of the Rosary
formerly Community organizing Leader with
Congregations Organizing for Renewal (COR)
COR Merged with OCO to become Faith in Action East
Bay 3 years ago

City Council/RSA Agenda 909 Tuesday, June 13, 2023