Union City City Council
August 12, 2025

August 12, 2025 | 7:00 PM Page 1 of 6
City Council / Successor Agency
Regular Meeting Agenda

NOTICE AND AGENDA

CITY OF UNION CITY /

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

REGULAR MEETING
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor (District 4)
LANCE NISHIHIRA, Councilmember (District 1)
JAIME PATIÑO, Councilmember (District 2)
JEFF WANG, Councilmember (District 3)
Tuesday, August 12, 2025 | 7:00 PM
City Hall – Tom Kitayama City Council Chambers
34009 Alvarado-Niles Road, Union City, CA 94587

1. CALL TO ORDER

1.1. Pledge of Allegiance

1.2. Roll Call

2. UNFINISHED BUSINESS - NONE

3. PROCLAMATIONS AND PRESENTATIONS

3.1. Alameda County Water District 2025 Strategic Plan Update

3.2. Union City Friends of Sister Cities Presentation

3.3. 2025 Fourth of July After Action Report

4. ORAL COMMUNICATIONS
Each person who wishes to speak during the Oral Communications section for non-agenda items will have up to three minutes. The Chair may shorten this time if there are many speakers or the City Council has a full agenda. If you want to speak during the first Oral Communications section, please complete a speaker card with your name and city of residence. You may also provide a mailing address if you would like to receive future information from the City. Filling out a speaker card and providing your name, city of residence, or mailing address is not required to speak, but it helps keep accurate records.

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Regular Meeting Agenda

5. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and will be approved together with one motion. If any item requires discussion, it will be removed from the Consent Calendar and discussed separately.

5.1. Approve the July 22, 2025 City Council Special Study Session Action Minutes

5.2. Approve the July 22, 2025 City Council Regular Meeting Action Minutes

5.3. Approve the July 29, 2025 City Council Special Closed Session Action Minutes

5.4. Adopt a Resolution Appointing Barry Ferrier to the Economic Development Advisory Team (EDAT); and Adopt a Resolution Appointing AJ Assef, Harpreet Kaur, Prairna Gupta Garg, Deepti Garg, and Madhu Singh to the Climate Action Plan Update Task Force

5.5. Adopt a Resolution Authorizing the City Manager to Enter into a Cooperative Agreement with Alameda County Fire Department (ACFD) for the Installation of an Alerting System Upgrade to Fire Stations No. 31, No. 32, and No. 33 in the Amount of $312,398.59, Plus a Ten Percent Contingency for a Total Not-to-Exceed of $343,638.45

5.6. Adopt a Resolution Authorizing the City Manager to Enter into an Agreement with Tri- City Economic Development Corporation (DBA, TriCED Community Recycling) to Reauthorize the Use of the $250,000 Grant of Import Mitigation Funds from the City of Union City That Were Provided by the Alameda County Waste Management Authority in 2005 for the Construction of a Community Environmental Education and Training Center

5.7. Adopt a Resolution of the City Council of the City of Union City Approving and Adopting the Memorandum of Understanding Between the City of Union City and the Operating Engineers Local 3, Professional Employees Group for the Period of January 1, 2025 Through December 31, 2027, Authorizing the City Manager to Execute the Memorandum of Understanding on Behalf of the City and Approving an Amendment to the City's Salary Schedule in Conformance With California Code of Regulations, Title 2, Section 570.5

5.8. Adopt a Resolution of the City Council of the City of Union City Approving and Adopting the Memorandum of Understanding Between the City of Union City and the Operating Engineers Local 3, Management Employees Group for the Period of January 1, 2025 Through December 31, 2027, Authorizing the City Manager to Execute the Memorandum of Understanding on Behalf of the City and Approving an Amendment to the City's Salary Schedule in Conformance With California Code of Regulations, Title 2, Section 570.5

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5.9. Adopt a Resolution Authorizing the City Manager to Execute the Fourth Amendment with Mark Thomas & Company, Inc., in the Amount of $2,988,000, for a Total Contract Amount of $7,989,191, for The Final Design of Phase (Segment) 2 of the Quarry Lakes Parkway (East West Connector) Project, City Project No. 18-04

5.10. Adopt a Resolution Awarding a Construction Contract to Disney Construction, Inc., in the Amount of $5,533,333, for the At-Grade Pedestrian Crossing at BART, City Project No. 14-14, Approving a Total Construction Budget of $6,086,666, and Rejecting the Apparent Low Bid by R&S Construction Management, Inc.

5.11. Adopt a Resolution Authorizing the City Manager to Execute a Consulting Services Agreement with The KPA Group, in the Amount of $114,500, for the City Hall Workstation Modernization, Phase II, Project, City Project No. 23-40

5.12. Adopt a Resolution Awarding a Construction Contract to Rosas Brothers Construction, in the Amount of $539,954, for the Annual Sidewalk, Curb & Gutter, and Ramp Repair Project, City Project No. 25-03, and Approving a Total Construction Budget in the Amount of $647,945

5.13. Adopt a Resolution Accepting $1,500,000 from the Alameda County Transportation Commission for the Union City Transit Fleet Electrification Project, City Project No. 22-11, Amending the Fiscal Year 2025-2026 Capital Projects Grant Fund Budget, and Authorizing the City Manager to Sign the Project Funding Agreement for the Union City Transit Fleet Electrification Project, City Project No. 22-11, in a Form Approved by the City Attorney

5.14. Adopt a Resolution Authorizing the City Manager to Execute the Third Amendment to the Consulting Services Agreement with Group 4 Architecture, Research + Planning, Inc., in the Amount of $954,000, for a Total Contract Amount of $1,973,950, for the Union City Transit Fleet Electrification Project, City Project No. 22-11, which is Included in the Corporation Yard Master Plan

6. PUBLIC HEARINGS - NONE

7. CITY MANAGER REPORTS

7.1. Adopt a Resolution Approving the Community Workforce Agreement with the Building and Construction Trades Council of Alameda County and Those Signatory Local Unions

7.2. Adopt a Resolution Accepting the BART Mural Project Workplan

7.3. Adopt a Resolution Appointing Two City Councilmembers to the Climate Action Plan Update Task Force for the Remainder of Calendar Year 2025

7.4. Adopt a Resolution Designating Voting Delegate and Alternate Delegate for 2025 League of California Cities Annual Conference in Long Beach

8. SUCCESSOR AGENCY TO REDEVELOPMENT AGENCY - NONE

9. AUTHORITIES AND AGENCIES - NONE
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10. CITY COMMISSION / COMMITTEE REPORTS - NONE

11. ITEMS REFERRED BY COUNCIL

12. GOOD OF THE ORDER

13. CLOSED SESSION - NONE

14. ADJOURNMENT

MEETING INFORMATION
Regular City Council meetings are held in person on the second and fourth Tuesday of each month at 7:00 p.m. in the Council Chambers, City Hall, 34009 Alvarado-Niles Road, Union City, CA 94587.

Meetings can also be observed via Zoom: http://citycouncil-live.unioncity.org.

Meetings are broadcast live on UCTV Channel 15 and live-streamed on the City's website:
https://bit.ly/3x9mEiR.

Public Comment: Members of the public cannot provide comments via Zoom unless specifically permitted, as detailed below. Remote access is subject to technical availability. If the Zoom platform or other technology fails, the City Council will proceed with the meeting in person unless prohibited by law.

Public Records: Documents related to agenda items are available for review on the City's website (https://www.unioncity.org) or during business hours at the City Clerk's Office, 34009 Alvarado-Niles Road, Union City, CA 94587.

Accessibility: If you require special assistance to participate in the meeting, please contact the City Clerk's Office at (510) 675-5448 at least 72 hours before the meeting. Closed captioning is available for all regular City Council meetings.

ADDRESSING THE CITY COUNCIL
In-Person Public Comment:

Members of the public may address the Council on any agenda item or during the Public Input portion of the meeting. To speak, please fill out a speaker card with your name and city of residence. If you would like a follow-up from the City, you may also provide your mailing address.

Completing a speaker card and providing your name, city, or mailing address are not required to make a public comment but are requested for record-keeping purposes.

Written Comment:

To submit written comments on an agenda item or during Public Comment, please email [email protected]. Include "Public Comment" in the subject line and reference the agenda item number. Written comments will be forwarded to the City Council and made publicly available.

Public Comment via Zoom:

As noted above, the public may not address the Council via Zoom unless required by AB 2449. If the City is required to provide this opportunity, the Mayor will announce it at the beginning of the meeting. If allowed, raise your virtual hand on Zoom to indicate that you would like to speak on a August 12, 2025 | 7:00 PM Page 5 of 6
City Council / Successor Agency
Regular Meeting Agenda
specific agenda item.

CITY COUNCIL NORMS AND GUIDELINES
(Resolution No. 6129-23; Adopted May 23, 2023)
The Union City Council abides by the following norms:

1. We conduct ourselves in a professional manner, treat everyone with respect, and act with high integrity, always putting the interests of the City of Union City ahead of self-interests in accordance with our code of ethics.

2. We respect the Council-Manager form of government, and do not interfere with the City Manager's role or any professional duties of City staff.

3. We recognize that matters of confidential nature are to be kept private and undisclosed.

4. We respect each other's opinions and are supportive of each other's work advocating for the City, and we ensure that all voices are heard. We do not criticize others for having a different point of view, and we agree to disagree respectfully.

5. We understand that the City Council acts as a body, all members are equal, and policy direction is only given by a majority vote of the City Council. Once a decision is made, all members of the City Council must respect the City Council's direction.

6. We will be prepared for City Council meetings and ask our questions of the City Manager in advance so we can avoid surprising City staff at meetings.

7. We do not criticize City staff publicly or to others and will refrain from directing them. Instead, we will take our concerns and questions privately to the City Manager.

8. We will govern on an at-large basis, although elected by districts. We will maintain a citywide perspective and consider the needs and interests of the entire community.

9. We will continue to allocate resources based on long-term strategic priorities and efforts, with consideration of citywide service levels and financial capacity.

10. We understand customer service is the priority and each member of the City Council will help constituents regardless of the district in which they reside or from which a Councilmember themselves is elected.

11. We recognize the significant importance of attendance and participation at City Council meetings in proceeding with City business. All members of the City Council should endeavor to miss no more than two regular meetings per calendar year absent extraordinary circumstances. Members of the City Council should, absent unforeseen circumstances, provide a minimum of sixty days' notice to the City Council of planned absences during the Good of the Order or Items Referred by Council portion of the City Council agenda, as appropriate.

May these Council Norms be administered and enforced in the following manner:

1. Councilmembers have the primary responsibility to assure that ethical standards are understood and met by the Council, and that the public can continue to have full confidence in the integrity of government.

2. The Mayor and the Council have the responsibility to intervene when action of its members are in violation of Council Norms.

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City Council / Successor Agency
Regular Meeting Agenda

3. The City Council can review and revise the Council Norms as needed.

4. During City Council discussions, deliberations, and proceedings, the Mayor is designated with the primary responsibility to ensure that Councilmembers adhere to the Council Norms.

CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING
This notice and agenda were posted on the City's website and the City Hall bulletin board at least 72 hours prior to the meeting date, in compliance with the Ralph M. Brown Act. /s/Thai Nam Pham, MMC, CPMC
City Clerk/Secretary to the City of Union City Successor Agency City of Union City, City Council Meeting
August 12, 2025
1 Alameda County Water District
2025 Strategic Plan Update
Jackie McCloud, Special Assistant to the General
Manager
Ethan Burch, Senior Administrative Analyst
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• Introductions
• Brief Review of ACWD 2018 Strategic Plan
• ACWD Board Priorities for the 2025 Strategic Plan Update • Progress on the 2025 Strategic Plan
• Vision, Values, and Mission
• Internal and External Stakeholder Engagement
• Board input to the Update
• Next Steps and Considerations for Plan Update
City of Union City, City Council Meeting
August 12, 2025 2
Agenda
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3 Brief Review of 2018 Strategic
Plan & Board Priorities for
2025 Update
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August 12, 2025
Review of 2018 Strategic Plan
• 5-year plan
• 2018 Plan Priorities:
• Cost Effectiveness & Value
• Water Supply
• Finance
• Workforce
• Communication
Review!
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Board Input during prior Workshop
• Reflecting on things we may have “missed” in
our 2018 Strategic Plan?
• Resource loading only broadly considered
• Affordability is an emerging issue not directly addressed in the prior Plan
• Greater emphasis on groundwater management
initiatives
• Workplace and Employee Health & Safety drives many
priorities but not specifically addressed in prior Plan • Workforce Development opportunities with local school districts
• Vision and Values Statements
5 City of Union City, City Council Meeting
August 12, 2025
Review!
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6 ACWD Priorities for the Strategic
Plan Update
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City of Union City, City Council Meeting
August 12, 2025 7
• 2018 Goals are still appropriate for the 2025
Update
• Cost Effectiveness & Value
• Water Supply
• Finance
• Workforce
• Communication
• Incorporate Emergency Preparedness
• Incorporate enhanced Workforce and Staff
Development
• Develop a Vision Statement and
Core Values for the District.

Key Themes and Priorities for the Plan
Update
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8 Progress and Status of the 2025
Strategic Plan Update
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City of Union City, City Council Meeting
August 12, 2025 9
Progress and Status of 2025 Plan Update
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City of Union City, City Council Meeting
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Strategic Plan Update-Internal Employee
Engagement
10 Ambitious approach to internal interested party engagement • Development of a Communication Plan with pathways for internal engagement on Strategic Plan
• Presented and received input at two department meetings • Initiated “The Wave Challenge” to gain more insight from staff
• Scheduled two strategic planning open houses for staff 16 of 510
• Employee Feedback from the
open houses included:
• Service to our customers is a core
value and key to building trust with
our customers
• Stewardship matters to employees –
Employees value their stewardship
of:
• Customer interests and trust
• Financial resources
• Groundwater resources
• Values can be subjective, and should
be carefully considered
Open House Employee Engagement and Input
City of Union City, City Council Meeting
August 12, 2025 11
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• Development of Implementation Action Plan, including:
• Staff/Stakeholder engagement
• Defining Tactics, Strategic Initiatives, Core Metrics, other elements • Status update at August 2025 ACWD Legal, Intergovernmental, and Community Affairs Committee
• Additional Internal and External Engagement
• Draft Strategic Plan Document development
• Strategic Planning Workshop No. 4, September 25
City of Union City, City Council Meeting
August 12, 2025 12
Next Steps
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City of Union City, City Council Meeting
August 12, 2025
Strategic Plan Journey
MARCH
’25
• Board Workshop #1
• Strategic Plan Kickoff
• Team interviews
APRIL ’25
• Inform Board
• Summarize key themes
JUNE ’25
• Board Workshop #2
• Unpack insights
• Discuss plan elements
JULY ’25
• Board Workshop #3
• Share drafts of elements
• Collect input
AUGUST ’25
• Staff and stakeholder
outreach
• Revise elements
SEPTEMBER ’25
• Board Workshop #4
• Provide stakeholder insights
• Share revised final draft plan
• Seek approval
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City of Union City, City Council Meeting
August 12, 2025 14
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• SCI International
• SCI NorCal
• UC Sister Cities
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Sister Cities International
Founded in 1956 by President Dwight Eisenhower, Sister Cities international is a nonprofit citizen diplomacy network that creates and strengthens partnerships between US and
international communities.
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Mission Statement
To promote peace through mutual respect,
understanding, and cooperation—
one individual, one community at a time
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Fast Facts
410 Member Cities
130+ Countries
1800+ Global Partnerships
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National Board, 28 Members
State Representatives
Country and Region Representatives
Honorary Board Alumni
SCI Staff based out of Washington, D.C.

How do we operate?
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Finances
• CORE grant – State Dept
• Donations
• Proceeds from events
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Benefits
• Website: Sistercities.org
• Membership Directory
• Toolkits
• Document templates, and more
• Personalized Staff Assistance
• Cities Seeking Partnerships
• Student Exchange Programs
• Visa, Insurance, and related services
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SCI Events and Ongoing Initiatives
• US-Japan Sister Cities Summit: September 16-19, 2025
• Young Artists and Authors Showcase
o Deadline to Apply: April 1,2025
• Youth Leadership Summit: June 15-21, 2025
o Deadline to Apply: March 1, 2025
• 7 for 70 (Pacific Islands, PNG)
• 500 in 5 (China)
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SCI NorCal Chapter
• 70 cities
• Board members elected from our
city members
• Meet quarterly
• Partner with the California League
of Cities
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Union City Sister Cities
• Our existing Sister Cities
• Our board members
• Our history
• Sister City Festival 8/17/25
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Our Existing Sister Cities
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Our Board Members
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Accomplishments and Activities
• Scholarships – New Haven
• Donations to our Sister Cities
• Afghanistan
• Philippines
• Thailand
• Bench project
• Peace pole
• Sister City visits
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Sister City Festival
• Sunday, August 17th
• Mark Green Sports Center
• 12 pm – 5 pm
• Tickets - $25
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Questions?
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4TH OF JULY 2025

UNION CITY

POLICE DEPARTMENT

AFTER ACTION REPORT
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This year, we used the same comprehensive Incident Command System (ICS) format that was first implemented in previous years. The plan required resources from the Union City Police Department, Fremont Police Department, Alameda County Fire and UC Public Works. Preparatory meetings began in May of 2025.

OPERATION PLAN - FOURTH OF JULY 2025
Maintain
High
Visibility
Enforce
Fireworks
Statutes
Education Related
To The Safe Use
Of Legal
Fireworks
Department Objectives
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CALLS FOR SERVICE/CITATIONS
410
Total Calls
for Service
FireworksRelated Calls
for Service
117
Citations Issued
for FireworksRelated Offenses
79 Citations Issued
for FireworksRelated Offenses
77 FireworksRelated Calls
for Service
105
Total Calls
for Service
180
July 1st - July 4th
Fourth Of July
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1 FOURTH OF JULY

STAFFING
TOTAL STAFFING 41
POLICE CHIEF 1
POLICE LIEUTENANT 2
POLICE SERGEANT 3
POLICE OFFICER 26
COMMUNITY SERVICE AIDE 2
POLICE CAPTAIN 2
PUBLIC SERVICES OFFICER 1
CRIME ANALYST 1
POLICE OFFICE ASST. 2
POLICE CADET 1
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CALLS FOR SERVICE

RESPONSE TIMES
Longest Police Response Time
Average Police Response Time
Shortest Police Response Time
2025
Longest Police Response Time
Average Police Response Time
Shortest Police Response Time

3.7 minutes
Under 1 minute
39 minutes
2024

2.01 minutes
Under 1 minute
28 minutes
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ZONE 4
64 ZONE 5
41 100
60 30
0 ZONE 4
54 ZONE 5
23 60
40 20
0 FIREWORKS-RELATED CITATIONS & CALLS FOR SERVICE (7/04/25) Based on Zone 4 & Zone 5
Citations Calls for Service
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FIREWORKS-RELATED INCIDENTS
5-Year Look-Back
115 Thursday, July 4th, 2024
135 Tuesday, July 4th, 2023
114 Monday, July 4th, 2022
121 Sunday, July 4th, 2021
117 Friday, July 4th, 2025
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BILLED COSTS - FIREWORKS ENFORCEMENT
PERSONNEL 23 6 29
$ 11,609.86 $ 2,427.17 $ 14,037.03
23 6 $ 14,037.03
26 6 $ 17,000.00
20 4 $ 12,786.37
29 5 $ 9,022.91
COST

SWORN PERSONNEL CIVILIAN PERSONNEL TOTAL

SWORN PERSONNEL CIVILIAN PERSONNEL TOTAL
50 % of billed Fourth of July overtime costs of non-management staff from July 1, 2025, to July 4, 2025

HISTORICAL COSTS FOR FOURTH OF JULY OPERATIONAL PERIOD
2025
2024
2023
2022 43 of 510

FIRE DEPARTMENT

FIREWORKS-RELATED CALLS FOR SERVICE
117 Fireworks-Related Calls for Service
4 Fireworks-Related Fires
0 Fireworks-Related Injuries
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FIREWORKS EDUCATION
Through Social Media
Weekly posts began June 18th through July 4th
Total of 6 posts across all social media platforms
• 2 Informational Flyers
• 2 Proactive Enforcement Fireworks Posts
• 2 Safety Videos
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PROACTIVE ENFORCEMENT
June 20, 2025 - July 4, 2025
Confiscated Fireworks
Four (4) 55-gallon drums
filled with 200 pounds of
illegal and dangerous
fireworks were seized.
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RECOMMENDATIONS FOR 2026
Continue fireworks education prior to the Fourth of July.

Continue assigning unmarked vehicles in each zone for all special enforcement shifts related to the 4th of July.

Continue encouraging and training Patrol to assist with Administrative Citations.

Dispatch should continue to use UCPD’s Main Channel for patrol and special enforcement. The stacking calls system requires an MDC, which the unmarked vehicles were not equipped with.

Begin special enforcement shifts 2 weeks prior to the Fourth of July.

Continue to set expectations that special enforcement units stay busy with EPC's, security checks, and general proactivity if fireworks activity is not occurring.

Continue deploying a CSA with all fire apparatus assigned to the detail for crowd and traffic control during ACFD incidents. 47 of 510
July 22, 2025 | 5:30 PM Page 1 of 2
City Council
Special Meeting Action Minutes

MINUTES

CITY OF UNION CITY

CITY COUNCIL SPECIAL MEETING
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor (District 4)
LANCE NISHIHIRA, Councilmember (District 1)
JAMIE PATIÑO, Councilmember (District 2)
JEFF WANG, Councilmember (District 3)
Tuesday, July 22, 2025 | 5:30 PM
City Hall – City Council Conference Room
34009 Alvarado-Niles Road
Union City, CA 94587

1. CALL TO ORDER
Mayor Singh called the meeting to order at 5:36 PM. He announced that Councilmember Patiño would be participating remotely via teleconference, pursuant to California Government Code Section 54953, and that his location had been properly noticed in accordance with the Brown Act.
`

2. ROLL CALL
Attendee Name Present
Councilmember Nishihira
Councilmember Patiño
Councilmember Wang
Vice Mayor Sakakihara
Mayor Singh
Yes
Yes (Remote)
Yes
Yes
Yes

3. ORAL COMMUNICATIONS
Mayor Singh opened Oral Communications. There being no speakers, Mayor Singh closed Oral Communications.

4. CONSENT CALENDAR
Motion: Adopt a Resolution Accepting the City of Fremont’s Human Services and Family Related Services Grant for Fiscal Year 2025-2026 and Fiscal Year 2026-2027, in the Total Amount of $437,190, to Provide Positive Youth 48 of 510
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Development Programs, and Authorizing the City Manager to Execute Task Order No. 15 to the Joint Powers Agreement.

RESULT: Pass
MOVER: Mayor Singh
SECONDER: Vice Mayor Sakakihara
AYES: Councilmembers Nishihira, Patiño, Wang, Vice Mayor Sakakihara, and Mayor Singh
NOES: None
ABSENT: None

4.a. Adopt a Resolution Accepting the City of Fremont’s Human Services and Family Related Services Grant for Fiscal Year 2025-2026 and Fiscal Year 2026-2027, in the Total Amount of $437,190, to Provide Positive Youth Development Programs, and Authorizing the City Manager to Execute Task Order No. 15 to the Joint Powers Agreement
A motion was made to adopt the resolution.

Enactment No.: Resolution No. 2025-098

5. STUDY SESSION

5.a. Economic Development – Growing Local Economies to Increase the Quality of Life, Discussion with Gurbax Sahota, President & CEO, CALED Economic Development Manager Ortega introduced the item and welcomed speakers from the California Association for Local Economic Development (CALED) and the East Bay Economic Development Alliance (EDA), including Gurbax Sahota and Stephen Baiter, Vice Chair of the CALED Executive Committee.

The study session featured presentations on best practices in economic development, regional trends, and local opportunities. Each City Councilmember shared their perspectives on economic development priorities, including strategies for business attraction, performance metrics, and business retention.

Council received the report.

6. ADJOURNMENT
Mayor Singh adjourned the meeting at 6:55 PM.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the City Council of the City of Union City on August 12, 2025. /s/Thai Nam Pham, MMC, CPMC
City Clerk
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MINUTES

CITY OF UNION CITY / SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

REGULAR MEETING
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor (District 4)
LANCE NISHIHIRA, Councilmember (District 1)
JAMIE PATIÑO, Councilmember (District 2)
JEFF WANG, Councilmember (District 3)
Tuesday, July 22, 2025 | 7:00 PM
City Hall – Tom Kitayama City Council Chambers
34009 Alvarado-Niles Road, Union City, CA 94587

1. CALL TO ORDER
Mayor Singh called the meeting to order at 7:08 PM.

1.1. Pledge of Allegiance
Mayor Singh led the Pledge of Allegiance.

1.2. Roll Call
Attendee Name Present
Councilmember Nishihira
Councilmember Patiño
Councilmember Wang
Vice Mayor Sakakihara
Mayor Singh
Yes
Yes (Remote*)
Yes
Yes
Yes
*Although not announced during this Regular Meeting, Councilmember Patiño’s remote participation from Atlanta, Georgia, was acknowledged by the Mayor during the Special Study Session held earlier that evening, in compliance with Government Code Section 54953.

2. UNFINISHED BUSINESS
There were none.
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3. PROCLAMATIONS AND PRESENTATIONS

3.1. Hate Crimes Presentation from the Union City Police Department Police Captain Holt provided staff presentation and responded to questions from members of the Council.
.

4. ORAL COMMUNICATIONS
Mayor Singh opened Oral Communications. The following speakers spoke during Oral Communications:

Soorya Ramanj
Duke Hwang
Joe Chu
Since there were no further speakers, Mayor Singh closed Oral Communications.

5. CONSENT CALENDAR
Motion: Approve the Consent Calendar Items 5.1 – 5.5.

RESULT: Pass
MOVER: Councilmember Patiño
SECONDER:Councilmember Wang
AYES: Councilmembers Nishihira, Patiño, Wang, Vice Mayor Sakakihara, and Mayor Singh
NOES: None
ABSENT: None

5.1. Approve the July 8, 2025 City Council Regular Meeting Action Minutes A motion was made to approve the minutes.

5.2. Adopt a Resolution Authorizing the City Manager to Enter Into a Professional Services Agreement With TeamCivX for $90,000 and Godbe Research for $41,475 to Assist the City in Community Surveying and Communications, and Authorize Additional Funds for Communications Collateral, Including up to Three Mailers at$18,250 per Mailing, and a Digital Communications Budget of $10,000 That Will Also Be Coordinated Through TeamCivX

Enactment No.: Resolution No. 2025-099

5.3. Adopt a Resolution Approving a Consulting Services Agreement with R3 Consulting Group, Inc., in a Not-to-Exceed Amount of $300,000, Through August 1, 2026, for Staffing Augmentation and Consulting Services, and Authorizing the City Manager to Execute the Agreement in a Form Approved by the City Attorney

Enactment No.: Resolution No. 2025-100

5.4. Adopt a Resolution Authorizing the City Manager to Approve a Purchase Order Change Order, in the Amount of $31,000, to Purchase Order No. 1054701 With Robert Half International, for a Total Purchase Order Amount of $105,000, for Temporary Staffing Services for the Finance Department 51 of 510 July 22, 2025 | 7:00 PM Page 3 of 6
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Enactment No.: Resolution No. 2025-101

5.5. Adopt a Resolution Authorizing the City Manager to Allow the Police Department to Over Hire up to Four Sworn Police Officer Positions Based Upon Forecasted Vacancies
A motion was made to adopt the resolution.

Enactment No.: Resolution No. 2025-102

5.6. Adopt a Resolution Authorizing the City Manager to Execute the Fifth Amendment to the Consulting Service Agreement with Cumming Group, in the amount of $203,932, for a total contract amount of $660,830, for Construction Project Management Services for Various City-Owned Building Repairs and Renovations
A motion was made to adopt the resolution.

Enactment No.: Resolution No. 2025-103

6. PUBLIC HEARINGS

6.1. Conduct a Public Hearing and Adopt Two Resolutions of the City Council of the City of Union City: 1) Approving and Authorizing the Submittal of the 2025–2029 Community Development Block Grant (CDBG) Consolidated Plan and the FY 2025– 2026 CDBG Annual Action Plan, and Authorizing the City Manager, or Their Designee, to Submit the 2025–2029 CDBG Consolidated Plan and the FY 2025–2026 CDBG Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD) and to Execute All Documents and Certifications Necessary to Secure Funding for the City, and 2) Awarding $245,000 Annually From the General Fund to Various Public Services Providers as Part of the City’s Public Services Grants Process for FY 2025–2026 and FY 2026–2027, and Authorizing the City Manager, or Their Designee, to Execute All Documents Necessary to Secure Funding and Award the Public Services Grants
Housing and Community Development Manager Gomez provided staff presentation to the Council and responded to questions from council members.

Mayor Singh opened the Public Hearing at 8:12 PM. Seeing no speakers, Mayor Singh closed the Public Hearing at 8:12 PM.

Motion: Adopt a resolution approving the 2025-2029 Consolidated Plan and the FY 2025-2026 CDBG Annual Action Plan and authorizing the City Manager, or their designee, to submit the Consolidated Plan and CDBG Annual Action Plan to HUD and execute documents and certifications necessary to secure and award funding; and Adopt a resolution awarding $245,000 annually from the General Fund to various public service providers as part of the City’s Public Services Grant process for FY 2025-2026 and FY 2026-2027 and authorizing the City Manager, or their designee, to execute all documents necessary to secure funding and award the Public Service Grants.

RESULT: Pass 52 of 510
July 22, 2025 | 7:00 PM Page 4 of 6
City Council / Successor Agency
Regular Meeting Minutes
MOVER: Vice Mayor Sakakihara
SECONDER:Councilmember Wang
AYES: Councilmembers Nishihira, Patiño, Wang, Vice Mayor Sakakihara, and Mayor Singh
NOES: None
ABSENT: None

Enactment No.: Resolution Nos. 2025-104 and 2025-105

6.2. 6.2. Conduct A Public Hearing And Adopt A Resolution Approving The Adjusted Stormwater Fee And Ordering The Collection Of The Fee On The Tax Roll
City Attorney Kokotaylo provided staff presentation to the Council and responded to questions from council members.

Mayor Singh opened the Public Hearing at 8:16 PM. Wendy Huang spoke on the item. Seeing no further speakers, Mayor Singh closed the Public Hearing at 8:18 PM.

Motion: Adopt a resolution approving the proposed adjusted fees for the Stormwater Fee and order the collection on the tax roll.

RESULT: Pass
MOVER: Vice Mayor Sakakihara
SECONDER:Councilmember Patiño
AYES: Councilmembers Nishihira, Patiño, Wang, Vice Mayor Sakakihara, and Mayor Singh
NOES: None
ABSENT: None

Enactment No.: Resolution Nos. 2025-106

7. CITY MANAGER REPORTS

7.1. Adopt a Resolution Supporting Federal Recognition of the Muwekma Ohlone Tribe
City Clerk Pham provided brief presentation on the item.

Mayor Singh opened Public Comment. The following speakers spoke on the item:

Charlene Nijmeh
Aaron He
Leo Billante
Caleb Wang
Ayash Iyengar
Ari Deshpande
Sudhanva Beluv
Gabriel
Alan Leventhal
Arabella Nijmeh
Dhruv Malid
Aarav Iyer
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July 22, 2025 | 7:00 PM Page 5 of 6
City Council / Successor Agency
Regular Meeting Minutes
Seeing no other speakers, Mayor Singh closed Public Comment.

Motion: Adopt a resolution supporting federal recognition of the Muwekma Ohlone Tribe.

RESULT: Pass
MOVER: Councilmember Patiño
SECONDER:Councilmember Wang
AYES: Councilmember Nishihira, Patiño, Wang, Vice Mayor Sakakihara, and Mayor Singh
NOES: None
ABSENT: None

Enactment No.: Resolution No. 2025-107

8. SUCCESSOR AGENCY TO REDEVELOPMENT AGENCY
There were none.

9. AUTHORITIES AND AGENCIES
There were none.

10. CITY COMMISSION / COMMITTEE REPORTS
There were none.

11. ITEMS REFERRED BY COUNCIL
Vice Mayor Sakakihara reported on the Ava Community Energy Finance Committee and Board of Directors meetings.

Councilmember Wang reported on the Alameda County Waste Management Authority and the Economic Development Advisory Team meetings.

Councilmember Nishihira noted that a ribbon-cutting for Panera Bread will take place on Thursday, July 24. He also reported that he will attend upcoming meetings of the Alameda County Library Commission and the Human Relations Commission, and that the Legislation and Policy Committee met on July 21.

Councilmember Patiño reported on the League of California Cities Board of Directors meeting and noted reconnecting with a former director of Ava Community Energy.

Mayor Singh reported on the Legislation and Policy Committee meeting, the Alameda County Mayors’ Conference, and the Alameda CTC Programs and Projects Committee.

12. GOOD OF THE ORDER
Vice Mayor Sakakihara attended the Annak Ti Santiago USA 16th Anniversary celebration at the Ruggieri Senior Center and participated in Supervisor Marquez’s Measure W Listening Session for the Tri-Cities and Hayward, held at Hayward City Hall.

Councilmember Wang reported attending the ribbon cutting for Don Julio Taqueria with Councilmember Patiño and Mayor Singh, and the Southern Alameda County Buddhist Church’s Annual Japanese Bazaar. 54 of 510
July 22, 2025 | 7:00 PM Page 6 of 6
City Council / Successor Agency
Regular Meeting Minutes
Councilmember Nishihira had nothing to report.

Mayor Singh also attended the Southern Alameda County Buddhist Church’s Annual Japanese Bazaar.

Councilmember Patiño reported being interviewed by Ohlone College students for a history class on July 11. He attended the July 13 ribbon cutting for Don Julio Taqueria, which featured cultural performances and a strong community turnout. He participated in the National League of Cities Summer Board and Leadership Retreat in Columbus, the Cal Cities Board Meeting in San Jose, and the first session of a five-month WELL cohort in Richmond. He is currently in Atlanta attending the NALEO Annual Conference, where he moderated a panel on federal policy in the Latino community and joined in honoring retiring CEO Arturo Vargas.

13. CLOSED SESSION
There were none.

14. ADJOURNMENT
Mayor Singh adjourned the meeting at 8:52 PM.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the City Council of the City of Union City on August 12, 2025. /s/Thai Nam Pham, MMC, CPMC
City Clerk
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July 29, 2025 | 5:00 PM Page 1 of 2
City Council
Special Closed Session Action Minutes

MINUTES

CITY OF UNION CITY

CITY COUNCIL SPECIAL CLOSED SESSION
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor (District 4)
LANCE NISHIHIRA, Councilmember (District 1)
JAMIE PATIÑO, Councilmember (District 2)
JEFF WANG, Councilmember (District 3)
Tuesday, July 29, 2025 | 5:00 PM
City Hall –City Council Conference Room
34009 Alvarado-Niles Road
Union City, CA 94587

1. CALL TO ORDER
Mayor Singh called the meeting to order at 5:00 PM.

2. ROLL CALL
Attendee Name Present
Councilmember Nishihira
Councilmember Patiño
Councilmember Wang
Vice Mayor Sakakihara
Mayor Singh
Yes
Yes
Yes
Yes
Yes

3. ORAL COMMUNICATIONS
Mayor Singh opened Public Comment. There being no speakers, Mayor Singh closed Public Comment.

4. CLOSED SESSION

4.1. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6
Agency Designated Representatives:

Joan Malloy, City Manager
Jason Castleberry, Human Resources Director 56 of 510
July 29, 2025 | 5:00 PM Page 3 of 2
City Council
Special Closed Session Action Minutes
Jeff Bailey, IEDA Labor Negotiator
Employee Organizations:

Operating Engineers Local 3 – Professional Employee Group Operating Engineers Local 3 – Management Employee Group No reportable action

5. REPORT OUT OF CLOSED SESSION
Mayor Singh reported on the closed session item referenced above.

6. ADJOURNMENT
Mayor Singh adjourned the meeting at 5:45 PM.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the City Council of the City of Union City on August 12, 2025. /s/Thai Nam Pham, MMC, CPMC
City Clerk
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Agenda Item
DATE: 8/12/2025
TO: HONORABLE MAYOR AND CITYCOUNCIL
FROM: JOAN MALLOY, CITYMANAGER
SUBJECT: ADOPT A RESOLUTION APPOINTING BARRY FERRIER TO THE ECONOMIC DEVELOPMENT ADVISORY TEAM (EDAT); AND ADOPT A RESOLUTION APPOINTING AJ ASSEF, HARPREET KAUR,

PRAIRNAGUPTAGARG, DEEPTI GARG,AND MADHU SINGH TO THE CLIMATE ACTION PLAN UPDATE

TASK FORCE

EXECUTIVE SUMMARY
The City Council is requested to consider appointments to fill one vacancy on the Economic Development Advisory Team (EDAT) and to appoint five non-Councilmembers to the Climate Action Plan Update Task Force.

STRATEGIC PLAN ALIGNMENT
Goal C. Economic, Community Development, and Public Safety: Promote community growth and innovation through forwardthinking strategies; and Goal D. Environmental Sustainability and Infrastructure: Create a sustainable community and maintain infrastructure.

BACKGROUND
Economic DevelopmentAdvisory Team(EDAT)
Pursuant to Union City Municipal Code Section 2.40.060, a member’s seat is automatically vacated after three consecutive unexcused absences. On July 23, 2025, staff issued a notice to member Arun Coumar confirming that his seat was vacated for non-attendance.

Mayor Singh recommends appointing Barry Ferrier, a former EDAT member, to fill this vacancy for a term ending August 8, 2027.

ClimateAction Plan Update Task Force
On May 27, 2025, the City Council adopted Resolution No. 2025-070 establishing the Climate Action Plan Update Task Force. The Task Force will provide feedback at key milestones during the Climate Action Plan (CAP) update process. Membership includes two City Councilmembers, one representative each from the Planning, Human Relations, and Parks and Recreation Commissions, and two atlarge community members.

The Mayor is recommending the following at-large community members:

AJ Assef
Harpreet Kaur
In addition, the following representatives have been recommended by their respective commissions and are forwarded for City Council consideration:

Planning Commission Representative: Prairna Gupta Garg
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Human Relations Commission Representative: Deepti Garg
Parks & Recreation Commission Representative: Madhu Singh All Climate Action Plan Update Task Force appointments will expire December 31, 2030.

DISCUSSION
Appointments to EDAT and the CAP Update Task Force require City Council approval upon the Mayor’s recommendation. These appointments will ensure the continued work of the EDAT and the successful formation of the CAP Update Task Force in accordance with the Council’s strategic goals.

EDAT meets at least quarterly, and serves as a standing committee to advise the City Council on factors affecting businesses in Union City and the economic health of the community, including but not limited to:

Business retention;
Business attraction;
Business development;
City initiatives, such as zoning and taxes that may impact businesses; and Other factors affecting economic growth and vitality of Union City.

The CAP Update Task Force will convene at major project milestones during for an anticipated two-year period, up until the CAP is formally adopted by the City Council. While the CAP Update Task Force will not have decision-making authority, its contributions will help shape the final strategies and policies included in the CAP. Specifically, the Task Force will be responsible for:

Reviewing and providing input on technical materials and draft documents; Identifying opportunities and challenges from a community perspective; Helping to prioritize strategies for emissions reductions and climate adaptation; Serving as a liaison between the City and broader community stakeholders; and Supporting public engagement by encouraging community participation.

FISCAL IMPACT
There is no fiscal impact associated with this appointment.

RECOMMENDATION
Staff recommends that the City Council:

1. Adopt a resolution appointing Barry Ferrier to the Economic Development Advisory Team for a term ending August 8, 2027; and

2. Adopt a resolution appointing AJ Assef, Harpreet Kaur, Prairna Gupta Garg, Deepti Garg, and Madhu Singh to the Climate Action Plan Update Task Force for terms ending December 31, 2030.

Prepared by:

Thai Nam Pham, City Clerk
Submitted by:

Thai Nam Pham, City Clerk
ATTACHMENTS:

Description Type
Draft Resolution -Appointment to the Economic DevelopmentAdvisory Team(Barry Ferrier)
Resolution
Draft Resolution -Appointments to the ClimateAction Plan Update Task Force (NonCouncil Members) Resolution
CAPApplication -Assef,AJ Attachment
CAPApplication - Kaur, Harpreet Attachment
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REVIEWERS:

Department Reviewer Action Date
City Manager’s Department Phan, Jennifer Approved 8/8/2025 - 4:08 PM City Manager’s Department Phan, Jennifer Approved 8/8/2025 - 4:09 PM 60 of 510

RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY APPOINTING BARRY FERRIER TO THE

ECONOMIC DEVELOPMENT ADVISORY TEAM
WHEREAS, the Economic Development Advisory Team (EDAT) advises the City Council on economic development policies, programs, and initiatives; and WHEREAS, pursuant to Union City Municipal Code Section 2.40.060, a member’s seat is automatically vacated after three consecutive unexcused absences; and WHEREAS, on July 23, 2025, staff issued a notice to member Arun Coumar confirming that his seat was vacated for non-attendance; and WHEREAS, Government Code § 40605 states that “The Mayor, with the approval of the City Council, shall make all appointments to boards, commissions, and committees unless otherwise specifically provided by statute;” and WHEREAS, the Mayor recommends the appointment of Barry Ferrier, a former EDAT member, to fill the vacancy for the remainder of the term.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Union City hereby appoints Barry Ferrier to the Economic Development Advisory Team for a term ending August 8, 2027.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 12th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney 61 of 510

RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY APPOINTING AJ ASSEF, HARPREET KAUR,

PRAIRNA GUPTA GARG, DEEPTI GARG, AND MADHU

SINGH TO THE CLIMATE ACTION PLAN UPDATE TASK
FORCE
WHEREAS, on May 27, 2025, the City Council adopted Resolution No. 2025-070 establishing the Climate Action Plan Update Task Force to advise on the Climate Action Plan (CAP) update process; and
WHEREAS, the Task Force consists of two City Councilmembers, one representative each from the Planning, Human Relations, and Parks and Recreation Commissions, and two at-large community members; and
WHEREAS, Government Code § 40605 states that “The Mayor, with the approval of the City Council, shall make all appointments to boards, commissions, and committees unless otherwise specifically provided by statute;” and WHEREAS, the Mayor recommends the appointment of AJ Assef and Harpreet Kaur as the two at-large community members; and
WHEREAS, the following individuals have been nominated by their respective commissions and are forwarded for City Council consideration and approval:
 Planning Commission Representative: Prairna Gupta Garg  Human Relations Commission Representative: Deepti Garg  Parks & Recreation Commission Representative: Madhu Singh; and WHEREAS, all appointments will expire on December 31, 2030, in accordance with the term of service established for the Climate Action Plan Update Task Force.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Union City hereby appoints AJ Assef, Harpreet Kaur, Prairna Gupta Garg, Deepti Garg, and Madhu Singh to the Climate Action Plan Update Task Force for terms ending December 31, 2030.
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Resolution No.2025-XXX
Appointments to the Climate Action Plan Update Task Force (Non-Council Members)

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 12th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
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City Clerk - Boards and Commissions Application
Reference # 17569412
Status Complete
Applying For (You may check more than one) • Climate Action Task Force (4-year term) • Planning Commission (4-year term)
Are you interested in participating in the Citizen’s
Academy?
Yes
First Name AJ
Last Name Assef
Street Address
City Union City
State California
Zip Code
Email Address
Phone Number
Cell Phone / Alternative Contact Number:

If you selected more than one Board/
Commission/Committee of interest, please rank
your preferences here, starting with your first
choice.

Climate action and parks and recreation as a
backup
How many years have you been a resident of
Union City?
20 Are you a registered voter in Union City? Yes
What is your District of Residency? 3
Have you attended any meetings of the
commission/board for which you are applying?
No
List the colleges/universities you attended. Chabot college 64 of 510
List your major/degrees obtained. In process
Please explain why you want to serve on the
Union City Climate Action Task Force.

I care about climate change and strong vision for
our kids and the world
Please list any other community involvement. If
none, write "N/A."
N/a
What ideas or actions would you like to see in
the Climate Action Plan update? If none, write
"N/A".

More parks and trees and fix our city hall
complex park and redo the median islands on
Alvarado Nile’s road.

What is the primary role of the Planning
Commission?
To advise the city officials and make best
decision for our city.

How vital should aesthetics be in approving
development?
We should have right people in power
As land values increase, “affordable housing”
becomes increasingly scarce. What are your
thoughts on the City’s responsibility to plan for
and provide affordable housing?
Coming up with community lottery system and
development of bart station area and quarry
lakes . The city should hire more staff that can
work with developers and state for more
resources.

What do you feel are some factors that make a
residential neighborhood a “good place to live?”
The people and good residents and also clean
safe environment.

What role should the economics of the
development (city taxes received and the project
costs) play in planning
decisions?
It very important and make a decision when
comes to development.

What types of businesses should Union City
seek and why?
bring more business to Union City that’s gonna
help our city in a long term . I’m in support in
watever .

In 1996, the voters approved Measure II,
enacting very stringent development policies in
the hillside area.

Pressure is mounting to allow some development
in the hills. If Measure II were proposed for
amendment,
under what conditions, if any, would you favor
relaxing the policies?
I will leave that decision up to the council and
watever decision they come up with I support
100 percent
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Why do you want to be a Board/Commission/
Committee member? What do you feel you could
contribute?
My passion towards council council and helping
out others and I think my contribution will bring
along way , by bringing in some good ideas.

What qualifies you for this appointment? I’m educated towards have taken classes about climate and if we don’t do something about this
nothing will be done . We need to take care of
our streets , parks and etc
What is your vision for the committee/
commission you are applying to?
Having better streets , cleaner parks better
communication so our residents know what is
going on when it
Comes to climate change .

How does this vision support the Council’s
priorities as stated in the 5-Year Strategic Plan?
Support our environment cleaner streets for the
better of Union City
Are you currently receiving any form of
compensation from the City for work performed?
No
Do you have any relatives serving on Council,
Commissions, Boards, and Committees or
otherwise employed by the City of Union City?
No
Name and location of high school/college/
university/technical or trade school along with
degrees received.

Chabot college
What community activities are you presently
involved in, or have been in the past?
In the process
Employer Name Allied Universal
Position Security officer
Dates Employed 7-6-16
Duties I am a professional security guard at the new
park mall patrolling inside and outside the mall
Do we have your permission to contact these
individuals?
Yes
Name Octavio
Telephone #:
66 of 510
67 of 510
City Clerk - Boards and Commissions Application
Reference # 17709919
Status Complete
Applying For (You may check more than one) Climate Action Task Force (4-year term) Are you interested in participating in the Citizen’s
Academy?
Yes
First Name Harpreet
Last Name Kaur
Street Address
City
State
Zip Code
Email Address
Phone Number
Cell Phone / Alternative Contact Number:

How many years have you been a resident of
Union City?
29 Are you a registered voter in Union City? Yes
What is your District of Residency? 3
Have you attended any meetings of the
commission/board for which you are applying?
No
List the colleges/universities you attended. UC Davis
List your major/degrees obtained. Bachelors in Psychology I have lived in Union City for nearly my whole life.

Environment changes are happening rapidly and
our climate is a very big concern. Our
temperatures have risen globally by 6 degrees so
Please explain why you want to serve on the
Union City Climate Action Task Force.
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it is only getting warmer. We need a strong team
to help control any environmental factors to slow
down if not prevent it from worsening.

Please list any other community involvement. If
none, write "N/A."
Previously on the Human Relations Commission
What ideas or actions would you like to see in
the Climate Action Plan update? If none, write
"N/A".

For sustainability, we would like to plant more
trees and convert to clean electric energy for the
environment.

Reduce carbon emissions/footprints. Add more
sustainable transportation for public
transportation.

Why do you want to be a Board/Commission/
Committee member? What do you feel you could
contribute?
As a young resident who has grown up, studied,
and currently raises my own family in Union City,
I wish nothing but the best and want to pay back
and contribute to keeping and making the city a
better place for all of us.

What qualifies you for this appointment? Experience, education, knowledge, professionalism
What is your vision for the committee/
commission you are applying to?
My vision is to present new ideas to our city
officials to prevent our climate and environmental
changes from worsening.

How does this vision support the Council’s
priorities as stated in the 5-Year Strategic Plan?
Council's priority and vision is to convert into
electric resources and use sustainable energy.

Every effort and even the smallest move towards
this direction will create a difference in our
environment.

Are you currently receiving any form of
compensation from the City for work performed?
No
Do you have any relatives serving on Council,
Commissions, Boards, and Committees or
otherwise employed by the City of Union City?
No
Name and location of high school/college/
university/technical or trade school along with
degrees received.

James Logan High School - High School
Diploma
UC Davis- Bachelors of Arts Psychology 69 of 510
70 of 510
Agenda Item
DATE: 8/12/2025
TO: HONORABLE MAYOR AND CITYCOUNCIL
FROM: JOAN MALLOY, CITYMANAGER
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A COOPERATIVE

AGREEMENT WITH ALAMEDA COUNTY FIRE DEPARTMENT (ACFD) FOR THE INSTALLATION OF AN ALERTING SYSTEM UPGRADE TO FIRE STATIONS NO. 31, NO. 32, AND NO. 33 IN THE AMOUNT OF $312,398.59, PLUS A TEN PERCENT CONTINGENCY FOR A TOTAL NOT-TO-EXCEED THE AMOUNT OF $343,638.45

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution authorizing the City Manager to enter into a cooperative agreement with Alameda County Fire Department (ACFD) for the installation of an alerting system upgrade to Fire Stations No. 31, No. 32, and No. 33 in the amount $312,398.59, plus a ten percent contingency for a total not-to-exceed amount of $343,638.45.

ACFD manages the Alameda County Regional Emergency Communications Center (ACRECC) that is used for emergency dispatch across most of Alameda County. ACFD is also Union City’s fire and emergency response service provider and this upgrade to the alerting system is being installed across the County in all fire stations that are part of ACRECC.

STRATEGIC PLAN ALIGNMENT
There is no direct alignment with the Strategic Plan.

BACKGROUND
The Alameda County Regional Emergency Communications Center (ACRECC) is located at the Lawrence Livermore National Laboratory (LLNL) and is operated by the Alameda County Fire Department (ACFD) with oversight by an advisory committee.

ACRECC delivers regional communications and dispatch services that optimize the deployment and coordination of emergency resources and serves the cities of Alameda, Dublin, Emeryville, Fremont, Livermore, Newark, Pleasanton, San Leandro, and Union City; the communities of Castro Valley, Ashland, Cherryland, San Lorenzo, and Sunol; the Lawrence Livermore, Lawrence Berkeley, and Sandia National Laboratories, Camp Parks Combat Support Training Center, all of unincorporated Alameda County; and is the Dispatch/System Status Management Center for ambulance service.

Union City contracted with ACFD for fire and emergency response services in 2010 and recently entered into an amended five-year agreement that will extend to June 30, 2030. Currently, ACFD is operating out of three locations:

Fire Station 31 — 33555 Central Avenue
Fire Station 32 — 31600 Alvarado Boulevard
Fire Station 33 — 33942 7th Street
The stations are owned by the City and provided to ACFD at no cost. ACFD is now proposing to upgrade all stations with a new station alerting system known as Phoenix G2, which is a product manufactured by the Honeywell International, Inc. Funds of $240,000 were 71 of 510
provided to ACFD in FY 2023-2024 to pay for the new alerting system installation, with the expectation that it would be installed in FY 2024-2025. The initial cost estimate was $80,000 per station based on similar installations; however, after advertising the project for bid twice, it was clear that costs had increased substantially. Both bids were rejected by the County for various reasons. Ultimately, ACFD identified a certified vendor for the Phoenix G2 system that provided the most competitive cost and met the warranty requirements of the alerting system. This process delayed the installation and has required the City to commit additional funds of $103,639 that were included in the FY2025-2026 adopted budget for ACFD to cover the updated contract cost and provide a ten percent contingency.

DISCUSSION
The Honeywell Phoenix G2 alerting system is an alarm system at the fire stations that when triggered by the ACRECC dispatch center, strobe lights and speakers are activated. The current system is 20 years old, and the technology has reached its end of life. The installation is underway in several cities, including Fremont, Pleasanton, Alameda, and Livermore. Union City is expected to be scheduled soon and completed within this fiscal year.

The alerting system project involves pulling ethernet cables (with labels) within each of the City’s fire stations (see attached floor plan layout for each station in Attachment B), accompanying electrical work as required by the system manufacturer, installation of the alerting system speakers and lights, wall/ceiling patchwork, and other associated work as needed.

The project budget has been reviewed by the Public Works Department. ACFD will also pull building permits for the installation of the project to ensure it is built to code. The cooperative agreement allows ACFD’s contractor to work on the City’s three fire stations. ACFD will provide a Project Manager to oversee and coordinate the work with the City. The work is expected to commence this fall and be completed within this fiscal year.

FISCAL IMPACT
In FY 2023-2024, the City paid $240,000 to ACFD towards the project. An additional $103,639 has been included in the FY 2025-2026 budget for ACFD to cover the additional contract cost and provide a ten percent contingency. See the table below for a breakdown of project costs. The project cost is $312,398.59, plus a ten percent contingency, for a total not-to-exceed amount of $343,638.45. The project account number is 11022001-57130 (110 - General Fund; 22001 - Fire Operations; 57130 - Other Capital Equipment).

RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to enter into a cooperative agreement with Alameda County Fire Department (ACFD) for the installation of an alerting system upgrade to Fire Stations No. 31, No. 32, and No. 33 in the amount $312,398.59, plus a ten percent contingency for a total not-to-exceed amount of $343,638.45.

Prepared by:

Joan Malloy, City Manager
Submitted by:

Joan Malloy, City Manager
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ATTACHMENTS:

Description Type
Draft Resolution Resolution
ExhibitA - CooperativeAgreement Exhibit
Exhibit B- Builidng Plans Exhibit
Exhibit C- Project Budget Exhibit
REVIEWERS:

Department Reviewer Action Date
City Manager’s Department Malloy , Joan Approved 8/3/2025 - 2:20 PM City Manager’s Department Malloy , Joan Approved 8/3/2025 - 2:24 PM 73 of 510
RESOLUTION NO. 2025-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

AUTHORIZING THE CITY MANAGER TO ENTER INTO A

COOPERATIVE AGREEMENT WITH ALAMEDA COUNTY FIRE

DEPARTMENT (ACFD) FOR THE INSTALLATION OF AN ALERTING
SYSTEM UPGRADE TO FIRE STATIONS NO. 31, NO. 32, AND NO. 33 IN THE AMOUNT OF $312,398.59, PLUS A TEN PERCENT CONTINGENCY FOR A TOTAL NOT-TO-EXCEED $343,638.45
WHEREAS, Alameda County Fire Department (ACFD) manages the Alameda County Regional Emergency Communications Center (ACRECC) that is used for emergency dispatch across most of Alameda County; and
WHEREAS, the Alameda County Regional Emergency Communications Center (ACRECC) is located at the Lawrence Livermore National Laboratory (LLNL) and is operated by the Alameda County Fire Department (ACFD) with oversight by an advisory committee. ACRECC delivers regional communications and dispatch services that optimize the deployment and coordination of emergency resources and serves the cities of Alameda, Dublin, Emeryville, Fremont, Livermore, Newark, Pleasanton, San Leandro, and Union City; the communities of Castro Valley, Ashland, Cherryland, San Lorenzo, and Sunol; the Lawrence Livermore, Lawrence Berkeley, and Sandia National Laboratories, Camp Parks Combat Support Training Center, all of unincorporated Alameda County; and is the Dispatch/System Status Management Center for ambulance service; and WHEREAS, ACFD as the manager of ACRECC is proposing to upgrade fire stations with a new station alerting system known as Honeywell Phoenix G2 (“Project”) that is compliant and consistent with ACRECC; and
WHEREAS, Union City contracted with ACFD for fire and emergency response services in 2010 and recently entered into an amended five-year agreement that will extend to June 30, 2030; and
WHEREAS, ACFD operates out of three City-owned locations at no cost, including Fire Station 31, 33555 Central Avenue; Fire Station 32, 31600 Alvarado Boulevard; and Fire Station 33, 33942 7th Street; and
WHEREAS, the Project involves pulling ethernet cables (with labels) within each of the City’s fire stations (see attached floor plan layout for each station in Exhibit B), accompanying electrical work as required by the system manufacturer, installation of the alerting system speakers and lights, wall/ceiling patchwork, and other associated work as needed; and
WHEREAS, the Project, including the Project budget (Exhibit C), has been reviewed and approved by the City under the Services Contract; and WHEREAS, the ACFD has entered a contract for the Project and will provide an ACFD Project Manager to oversee and coordinate the work with the City; and WHEREAS, City will reimburse ACFD for all the actual costs that ACFD incurs for the Project up to a total project cost of $343,638.45, from the project account 11022001- 57130 (110 - General Fund; 22001 - Fire Operations; 57130 - Other Capital Equipment). 74 of 510
Resolution No. 2025-XXX
Alerting System Upgrade to Fire Stations No. 31, 32, and 33 NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Union City authorizes the City Manager to enter into a Cooperative Agreement with ACFD for the Project in a form approved by the City Attorney, attached hereto as Exhibit A.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 12th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:

1. Exhibit A – Cooperative Agreement

2. Exhibit B – Building Plans

3. Exhibit C – Project Budget
75 of 510
Alerting System Agreement Page 1 of 7

COOPERATIVE AGREEMENT

BETWEEN

THE CITY OF UNION CITY
AND

ALAMEDA COUNTY FIRE DEPARTMENT
__________________________________
Fire Station Alerting System
76 of 510
Alerting System Agreement Page 2 of 7
This Cooperative Agreement (“Agreement”) is entered into this _____ day of ____________________, 2025, by and between the Alameda County Fire Department (“ACFD”), a dependent fire district governed by the Alameda County Board of Supervisors as its Board of Directors and the City of Union City, hereinafter referred to as “City,” collectively hereinafter referred to as “Parties,” for the Installation of the Phoenix G2 Station Alerting System by Honeywell (“Alerting System”) at the City’s fire stations.

RECITALS
This Agreement is made with reference to the following facts and objectives:

A. WHEREAS, the Parties have entered into an agreement for the provision of fire and emergency services (“Services Contract”), pursuant to which ACFD provides contract fire and emergency response services within the incorporated limits of the City, at City cost; and B. WHEREAS, under the Services Contract, the City provides ACFD the use of Cityowned fire stations and at no cost to ACFD; and C. WHEREAS, the Parties wish to enter into this Agreement for the installation of the Alerting System to provide an upgraded fire station alerting system to all City fire stations (the “Project”); and
D. WHEREAS, the Project consists of all aspects of the procurement and installation of the Alerting System, at each City fire station location (see attached list of components broken out by station in Attachment A) including receiving manufacturer certification of the Alerting System; and
E. WHEREAS, the Project involves pulling ethernet cables (with labels) within each of the City’s fire stations (see attached floor plan layout for each station in Attachment B), accompanying electrical work as required by the system manufacturer, installation of the alerting system speakers and lights, wall/ceiling patchwork, and other associated work as needed; and F. WHEREAS, the Project, including the Project budget, has been reviewed and approved by the City’s representative under the Services Contract; and G. WHEREAS, the ACFD has entered into a contract for the Project and will provide an ACFD Project Manager to oversee and coordinate the work with the City; and H. WHEREAS, City provided ACFD with recommendations and direction for the Project; and
77 of 510
Alerting System Agreement Page 3 of 7
I. WHEREAS, the Parties have identified efficiencies to be gained from using ACFD’s contractor to complete the Project; and
J. WHEREAS, the Parties agree that THREE HUNDRED TWELVE THOUSAND THREE HUNDRED NINETY-EIGHT DOLLARS AND FIFTY-NINE CENTS ($312,398.59) (the “Not-to-Exceed Amount”) represents the Project cost without contingency, as detailed in Attachment A. The Project covers installation work to be performed at the following City Fire Stations:

Station 31 — 33555 Central Ave, Union City, CA 94587;
Station 32 — 31600 Alvarado Blvd, Union City, CA 94587; Station 33 — 33942 7th St, Union City, CA 94587.

The wiring diagrams for the project are detailed in Attachment B; and K. WHEREAS, City will reimburse ACFD for all of the actual costs ACFD incurs for the Project; and
L. WHEREAS, the City acknowledges that successful completion of the Project will require City cooperation, including timely responses; and M. WHEREAS, the City Council of the City of Union City has authorized the City Manager to enter into this Agreement.

NOW THEREFORE, THE PARTIES TO THIS AGREEMENT COVENANT AND AGREE AS FOLLOWS:

TERMS
ACFD agrees that it shall:

1. Contract for completion of the Project.

2. Track costs incurred due to the Project (“Costs”).

3. Send itemized invoices to the City in a timely manner for the Costs incurred. If Costs are anticipated to exceed the Not-to-Exceed Amount, ACFD will inform the City, and ACFD may place the Project on hold until additional funding is approved by the City. Any costs that result from placing the Project on hold shall be Costs to be borne by the City, however, ACFD shall take reasonable steps to mitigate such costs.
78 of 510
Alerting System Agreement Page 4 of 7

4. Prevailing Wage. ACFD shall require the relevant contractors and subcontractors performing covered work on the Project to comply with California Labor Code Section 1770 et seq. and all regulations adopted pursuant thereto.

City agrees that it shall:

1. Identify a Project Manager who will coordinate the Project who has sufficient authority to act on behalf of the City with respect to the Project.

2. Provide timely support to ACFD in implementing the recommendations and directions provided by the City for the Project. Such support shall include, but not be limited to:
a. Providing and facilitating unobstructed access to each City fire station; b. Coordinating the participation of any needed City staff as required to respond to Project needs;
c. Providing review and responses to any requests for information, change orders, or notices within 2 business days or on a mutually-agreeable timeline; d. Participating in meetings, including any walk-throughs, and identifying items needed for project closeout, including any punch list items; e. Securing any required City approvals needed to complete the Project, including, but not limited to, approvals by planning staff, environmental staff, building official, public works director, construction manager, City Council, or City Manager.

3. Reimburse ACFD within forty-five (45) calendar days of receipt of ACFD’s invoice for Costs incurred, up to the Not-to-Exceed Amount.

4. If Costs are anticipated to exceed the Not-to-Exceed Amount3, seek any needed approval confirmed in writing for allocation of additional funding in a timely manner to avoid additional costs and timely complete the Project. If additional funding is not available to complete the project, ACFD may put the Project on hold.

City shall be responsible for any direct costs that result from placing the Project on hold, however, ACFD shall take reasonable steps to mitigate such costs.

5. Upon completion of the Project, assume ownership and responsibility for the components of the Alerting System, including maintenance, provided, however, that 79 of 510
Alerting System Agreement Page 5 of 7
the Parties may separately agree in writing that ACFD will maintain the Alerting System, such as through the Services Contract.

LEGAL STATUS OF THIS AGREEMENT
Nothing in this Agreement shall be considered to establish a partnership or any other joint venture between the Parties, or a joint powers agreement under the California Government Code.

NO THIRD-PARTY BENEFICIARY
This Agreement shall not be construed or deemed to be an agreement for the benefit of any third party or parties, and no third party or parties shall have any claim or right of action hereunder for any causes whatsoever.

NOTICES
Notices regarding proposed changes to this Agreement are to be sent as follows:

TO CITY:

City Hall of Union City
34009 Alvarado Niles Rd.

Union City, CA 94587
Attn: Joan Malloy, City Manager
TO ACFD:

Alameda County Fire Department
6363 Clark Ave.

Dublin, CA 94568
Attn: Eric Moore, Deputy Chief
WAIVER
The parties’ waiver of any term, condition or covenant, or breach of any term, condition or covenant shall not be construed as a waiver of any subsequent breach or violation of the same or any other term, condition or covenant.

AMENDMENTS
No alterations or changes to the terms of this Agreement shall be valid unless made in writing and signed by all parties hereto.
80 of 510
Alerting System Agreement Page 6 of 7

SEVERABILITY CLAUSE
In any case one or more of the provisions contained herein shall, for any reason, be held invalid, illegal, or unenforceable in any respect, it shall not affect the validity of the other provisions, which shall remain in full force and effect.

INDEMNIFICATION
ACFD agrees to indemnify, defend, and hold harmless the City, its City Council, boards, commissions, officials, employees, and volunteers (“Indemnitees”) from and against loss, damages, liability, claims, suits, costs and expenses, arising from or in any manner connected solely to ACFD’s negligent or willful misconduct regarding performance of services or work conducted or performed pursuant to this Agreement.

The City agrees to defend, indemnify, and hold harmless the Alameda County Fire Department, the County of Alameda, their governing bodies, their predecessors, successors, assignees, agents, departments, officials, representatives, employees and all persons acting by, through, under or in concert with any of them, and each of them (collectively “ACFD Indemnitees”) from and against loss, damages, liability, claims, suits, costs and expenses, arising from or in any manner connected solely to the City’s negligent or willful misconduct regarding performance of services or work conducted or performed pursuant to this Agreement.

TERM
The term of this Agreement shall be effective when this Agreement is fully executed by all parties, and this Agreement shall terminate when all the obligations for each party have been fulfilled.

MODIFICATION
This Agreement constitutes the entire Agreement, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties.

COUNTERPARTS
This Agreement may be executed in multiple counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

SIGNATURE PAGE FOLLOWS
81 of 510
Alerting System Agreement Page 7 of 7
IN WITNESS WHEREOF, the Parties hereto have executed this agreement as of the effective date, which is the date first written above.

ALAMEDA COUNTY FIRE

DEPARTMENT
By:
__________________________

CITY OF UNION CITY
By:
__________________________________
David Haubert
President, Board of Directors
Date: __________________________
Approved as to form:

Donna R. Ziegler, County Counsel
By: __________________________
Kathy Lee
Deputy County Counsel
Joan Malloy
City Manager
Date:_________________________________
Approved as to form and legality:

Kristopher Kokotaylo, City Attorney
By: __________________________________
Date: ________________________________
Attest:

By: __________________________________

By signing above, the signatory warrants and
represents that he/she executed this Agreement
in his/her authorized capacity and that by his/her
signature on this Agreement, he/she or the entity
upon behalf of which he/she acted, executed this
Agreement
82 of 510
Attachment B
Station Floor Layouts
83 of 510
USDD.CA_UNCTY.FS31.FSA.DWG design by

A B C D
4 3
2 1
4 2
1 A B C D
3 project building filename date

T H I S D O C U M E N T CONTAINS CONFIDENTIAL A N D P R O P R I E T A R Y

INFORMATION WHICH IS

THE EXCLUSIVE PROPERTY OF US DIGITAL DESIGNS,
I N C . R EP R O D U C T I O N , DISTRIBUTION OR USE BY OTHERS, IN WHOLE OR IN

PART, IS NOT PERMITTED WITHOUT THE WRITTEN
AUTHORIZATION FROM US DIGITAL DESIGNS, INC. PoE = G2 ATX Power-over-Ethernet (PoE) ports 1...8 and G2 Expansion Module ports 1...12 A.n = G2 ATX Amplifier 1...4 EA.n = G2 External Amplifier 1...n CH.n = G2 Message Remote 2 Channel 1 or 2 2/15/2024 - 1:27PM

SYMBOL DESCRIPTION
G2 I/O REMOTE
PUSH BUTTON - RED G2 STROBE LIGHT SPEAKER, WEATHER-PROOF SPEAKER, FLUSH MOUNT SPEAKER, METAL BOX G2 LED SPEAKER, FLUSH MOUNT G2 LED SPEAKER, METAL BOX OEM TRANSFORMER G2 HDTV REMOTE G2 COLOR

INDICATOR REMOTE
OEM FLAT PANEL MONITOR, XX", WITH MOUNT G2 MESSAGE SIGN (STANDARD 24") VOLUME CONTROL
(CUSTOMER SUPPLIED)
G2 ROOM REMOTE 2

ARTICULATING ARM

MOUNT - LONG

ADAPTER PLATE DOUBLE
PUSH BUTTON - BLACK G2 OMNIALERT STROBE SPEAKER G2 MESSAGE SIGN (MINI 12") G2 MESSAGE SIGN
(EXTENDED 36") ADAPTER PLATE
SINGLE
G2 MESSAGE REMOTE 2
G2 ATX
STATION CONTROLLER G2 EXPANSION MODULE G2-UNINTERRUPTIBLE

POWER SUPPLY OEM AMPLIFIER

SYMBOL DESCRIPTION
TVR
PB

BLACK PB

RED CIR
STR
ATX
I/O
T
UPS
AMP
MR2
EXP
RR2
S
S
S

ADS MSE
MSML
MSS
MSM
VC
S
S
ADP
MSML
S
LAR
G2 LOCAL AREA REMOTE
FPD MOUNT FPM - XX" address

END-USER APPROVES STATION
DESIGN FOR PURPOSES OF OBTAINING QUOTE.

INSTALLER CONFIRMS DESIGN
ALIGNS WITH SITE CONDITIONS. (SPEAKER MOUNTING TYPE, ATX LOCATION ETC.)

SIGNATURE REQUIRED
G2 VIDEO DOOR

STATION
VDS UNION CITY FD, CA (ALAMEDA COUNTY) FIRE STATION 31 33555 CENTRAL AVE, UNION CITY, CA DMG NOTES:

1. SEE ARCHITECTURAL SPECIFICATIONS FOR ALL ROUGH-IN AND INSTALLATION DETAILS.

2. US DIGITAL DESIGNS DOES NOT SUPPLY BACK BOXES, CONDUITS, OR MOUNTING FASTENERS.

3. PHOENIX G2 SYSTEM IS ABLE TO SIGNAL OWNER-FURBISHED SYSTEMS, (EXHAUST, LIGHT, GAS SHUT OFF, ETC.) BUT USDD DOES NOT SUPPLY THESE SYSTEMS AND CANNOT WARRANT OR SUPPORT ANY OF THEIR PERFORMANCE BEYOND THE TRANSMISSION OF RELAY SIGNAL TO THEM.

4. US DIGITAL DESIGNS FIRE STATION ALERTING PLANS ARE DIAGRAMMATIC AND FOR QUOTING PURPOSES ONLY. DRAWING MAY NOT BE TO SCALE.

INSTALLER NOTES:

1. INSTALLER TO VERIFY WALL AND CEILING TYPE TO DETERMINE NEED FOR FLUSH OR SURFACE MOUNT INSTALLATION OF EQUIPMENT SPECIFIED.

2. INSTALLER TO COORDINATE CONNECTION BETWEEN ATX STATION CONTROLLER’S LINE-LEVEL AUDIO OUTPUT AND (EXISTING) OWNER-FURBISHED HOUSE AUDIO SYSTEM (AMP). (IF APPLICABLE)

3. INSTALLER TO PROVIDE CAT6 & 18/4 CABLES FROM ATX CONTROLLER TO CUSTOMER'S STATION RADIO FOR BACKUP.

4. INSTALLER TO PROVIDE CAT6 CABLE FROM ATX CONTROLLER WAN OUTPUT TO CUSTOMER'S IN-STATION NETWORK.

5. INSTALLER TO COORDINATE CONNECTION BETWEEN EXISTING STATION LIGHTING CONTROL SYSTEM AND RELAY OUTPUT FROM ATX STATION CONTROLLER OR I/O REMOTE WITH OWNER. (IF APPLICABLE)

6. VOLUME CONTROL TO BE PROVIDED BY OWNER OR INSTALLER IF SHOWN ON DRAWING.

7. INSTALLER TO VERIFY AND CONSIDER LOCATION(S) OF NETWORK AND RADIO CONNECTIONS.

S
S
S
S
S S
S
S S
S
A.1RR2 PoE S

T TVR CIR
PoE

TO ATX SWITCH ONLY VDS
MR2
S
PB

RED ADP MSML MSS MSS
ATX
UPS
S
EMERGENCY ALERT PoE
TO MR2 BY ATX
PB
RED EMERGENCY ALERT PoE
A.2 S
S
Count Name
1 G2 ATX STATION CONTROLLER
1 G2 COLOR INDICATOR REMOTE
1 G2 HDTV REMOTE
13 G2 LED SPEAKER (G2-LVL-HC-70)
1 G2 MESSAGE REMOTE 2
2 G2 MESSAGE SIGN STANDARD (MS-G2-S)
1 G2 MS ADAPTOR PLATE DOUBLE (AP-D)
1 G2 OMNISTROBE SPEAKER
1 G2 UPS (G2-UPS)
1 MS-MNT-ART-L
2 PUSH BUTTON (RED)
1 ROOM REMOTE 2 (RR-2)
1 SPEAKER WEATHER-PROOF
1 TRANSFORMER
1 VIDEO DOOR STATION
Count Name
4 G2 PoE PORT REQUIRED
84 of 510
USDD.CA_UNCTY.FS32.FSA.DWG design by

A B C D
4 3
2 1
4 2
1 A B C D
3 project building filename date

T H I S D O C U M E N T CONTAINS CONFIDENTIAL A N D P R O P R I E T A R Y

INFORMATION WHICH IS

THE EXCLUSIVE PROPERTY OF US DIGITAL DESIGNS,
I N C . R EP R O D U C T I O N , DISTRIBUTION OR USE BY OTHERS, IN WHOLE OR IN

PART, IS NOT PERMITTED WITHOUT THE WRITTEN
AUTHORIZATION FROM US DIGITAL DESIGNS, INC. PoE = G2 ATX Power-over-Ethernet (PoE) ports 1...8 and G2 Expansion Module ports 1...12 A.n = G2 ATX Amplifier 1...4 EA.n = G2 External Amplifier 1...n CH.n = G2 Message Remote 2 Channel 1 or 2 2/15/2024 - 1:59PM

SYMBOL DESCRIPTION
G2 I/O REMOTE
PUSH BUTTON - RED G2 STROBE LIGHT SPEAKER, WEATHER-PROOF SPEAKER, FLUSH MOUNT SPEAKER, METAL BOX G2 LED SPEAKER, FLUSH MOUNT G2 LED SPEAKER, METAL BOX OEM TRANSFORMER G2 HDTV REMOTE G2 COLOR

INDICATOR REMOTE
OEM FLAT PANEL MONITOR, XX", WITH MOUNT G2 MESSAGE SIGN (STANDARD 24") VOLUME CONTROL
(CUSTOMER SUPPLIED)
G2 ROOM REMOTE 2

ARTICULATING ARM

MOUNT - LONG

ADAPTER PLATE DOUBLE
PUSH BUTTON - BLACK G2 OMNIALERT STROBE SPEAKER G2 MESSAGE SIGN (MINI 12") G2 MESSAGE SIGN
(EXTENDED 36") ADAPTER PLATE
SINGLE
G2 MESSAGE REMOTE 2
G2 ATX
STATION CONTROLLER G2 EXPANSION MODULE G2-UNINTERRUPTIBLE

POWER SUPPLY OEM AMPLIFIER

SYMBOL DESCRIPTION
TVR
PB

BLACK PB

RED CIR
STR
ATX
I/O
T
UPS
AMP
MR2
EXP
RR2
S
S
S

ADS MSE
MSML
MSS
MSM
VC
S
S
ADP
MSML
S
LAR
G2 LOCAL AREA REMOTE
FPD MOUNT FPM - XX" address

END-USER APPROVES STATION
DESIGN FOR PURPOSES OF OBTAINING QUOTE.

INSTALLER CONFIRMS DESIGN
ALIGNS WITH SITE CONDITIONS. (SPEAKER MOUNTING TYPE, ATX LOCATION ETC.)

SIGNATURE REQUIRED
G2 VIDEO DOOR

STATION
VDS UNION CITY FD, CA (ALAMEDA COUNTY) FIRE STATION 32 31600 ALVARADO BLVD, UNION CITY, CA DMG NOTES:

1. SEE ARCHITECTURAL SPECIFICATIONS FOR ALL ROUGH-IN AND INSTALLATION DETAILS.

2. US DIGITAL DESIGNS DOES NOT SUPPLY BACK BOXES, CONDUITS, OR MOUNTING FASTENERS.

3. PHOENIX G2 SYSTEM IS ABLE TO SIGNAL OWNER-FURBISHED SYSTEMS, (EXHAUST, LIGHT, GAS SHUT OFF, ETC.) BUT USDD DOES NOT SUPPLY THESE SYSTEMS AND CANNOT WARRANT OR SUPPORT ANY OF THEIR PERFORMANCE BEYOND THE TRANSMISSION OF RELAY SIGNAL TO THEM.

4. US DIGITAL DESIGNS FIRE STATION ALERTING PLANS ARE DIAGRAMMATIC AND FOR QUOTING PURPOSES ONLY. DRAWING MAY NOT BE TO SCALE.

INSTALLER NOTES:

1. INSTALLER TO VERIFY WALL AND CEILING TYPE TO DETERMINE NEED FOR FLUSH OR SURFACE MOUNT INSTALLATION OF EQUIPMENT SPECIFIED.

2. INSTALLER TO COORDINATE CONNECTION BETWEEN ATX STATION CONTROLLER’S LINE-LEVEL AUDIO OUTPUT AND (EXISTING) OWNER-FURBISHED HOUSE AUDIO SYSTEM (AMP). (IF APPLICABLE)

3. INSTALLER TO PROVIDE CAT6 & 18/4 CABLES FROM ATX CONTROLLER TO CUSTOMER'S STATION RADIO FOR BACKUP.

4. INSTALLER TO PROVIDE CAT6 CABLE FROM ATX CONTROLLER WAN OUTPUT TO CUSTOMER'S IN-STATION NETWORK.

5. INSTALLER TO COORDINATE CONNECTION BETWEEN EXISTING STATION LIGHTING CONTROL SYSTEM AND RELAY OUTPUT FROM ATX STATION CONTROLLER OR I/O REMOTE WITH OWNER. (IF APPLICABLE)

6. VOLUME CONTROL TO BE PROVIDED BY OWNER OR INSTALLER IF SHOWN ON DRAWING.

7. INSTALLER TO VERIFY AND CONSIDER LOCATION(S) OF NETWORK AND RADIO CONNECTIONS.

S
S
S
S
S S
S S
S

S S TVR

TO ATX SWITCH ONLY S
STR
A.1 A.3 TVR

TO ATX SWITCH ONLY
ADP

MSML MSS
MSS
MR2
S CIR
ATX
UPS
S
S
S
PoE
PoE
TO MR2 BY ATX
A.2 (TAP @ 8W)
A.2 (TAP @ 8W)
A.2 (TAP @ 4W)
VDS PB

RED EMERGENCY ALERT
PoE
Count Name
1 G2 ATX STATION CONTROLLER
1 G2 COLOR INDICATOR REMOTE
2 G2 HDTV REMOTE
12 G2 LED SPEAKER (G2-LVL-HC-70)
1 G2 MESSAGE REMOTE 2
2 G2 MESSAGE SIGN STANDARD (MS-G2-S)
1 G2 MS ADAPTOR PLATE DOUBLE (AP-D)
1 G2 OMNISTROBE SPEAKER
1 G2 STROBE LIGHT
1 G2 UPS (G2-UPS)
1 MS-MNT-ART-L
1 PUSH BUTTON (RED)
3 SPEAKER WEATHER-PROOF
1 VIDEO DOOR STATION
Count Name
3 G2 PoE PORT REQUIRED
85 of 510
USDD.CA_UNCTY.FS33.FSA.DWG design by

A B C D
4 3
2 1
4 2
1 A B C D
3 project building filename date

T H I S D O C U M E N T CONTAINS CONFIDENTIAL A N D P R O P R I E T A R Y

INFORMATION WHICH IS

THE EXCLUSIVE PROPERTY OF US DIGITAL DESIGNS,
I N C . R EP R O D U C T I O N , DISTRIBUTION OR USE BY OTHERS, IN WHOLE OR IN

PART, IS NOT PERMITTED WITHOUT THE WRITTEN
AUTHORIZATION FROM US DIGITAL DESIGNS, INC. PoE = G2 ATX Power-over-Ethernet (PoE) ports 1...8 and G2 Expansion Module ports 1...12 A.n = G2 ATX Amplifier 1...4 EA.n = G2 External Amplifier 1...n CH.n = G2 Message Remote 2 Channel 1 or 2 2/15/2024 - 2:52PM

SYMBOL DESCRIPTION
G2 I/O REMOTE
PUSH BUTTON - RED G2 STROBE LIGHT SPEAKER, WEATHER-PROOF SPEAKER, FLUSH MOUNT SPEAKER, METAL BOX G2 LED SPEAKER, FLUSH MOUNT G2 LED SPEAKER, METAL BOX OEM TRANSFORMER G2 HDTV REMOTE G2 COLOR

INDICATOR REMOTE
OEM FLAT PANEL MONITOR, XX", WITH MOUNT G2 MESSAGE SIGN (STANDARD 24") VOLUME CONTROL
(CUSTOMER SUPPLIED)
G2 ROOM REMOTE 2

ARTICULATING ARM

MOUNT - LONG

ADAPTER PLATE DOUBLE
PUSH BUTTON - BLACK G2 OMNIALERT STROBE SPEAKER G2 MESSAGE SIGN (MINI 12") G2 MESSAGE SIGN
(EXTENDED 36") ADAPTER PLATE
SINGLE
G2 MESSAGE REMOTE 2
G2 ATX
STATION CONTROLLER G2 EXPANSION MODULE G2-UNINTERRUPTIBLE

POWER SUPPLY OEM AMPLIFIER

SYMBOL DESCRIPTION
TVR
PB

BLACK PB

RED CIR
STR
ATX
I/O
T
UPS
AMP
MR2
EXP
RR2
S
S
S

ADS MSE
MSML
MSS
MSM
VC
S
S
ADP
MSML
S
LAR
G2 LOCAL AREA REMOTE
FPD MOUNT FPM - XX" address

END-USER APPROVES STATION
DESIGN FOR PURPOSES OF OBTAINING QUOTE.

INSTALLER CONFIRMS DESIGN
ALIGNS WITH SITE CONDITIONS. (SPEAKER MOUNTING TYPE, ATX LOCATION ETC.)

SIGNATURE REQUIRED
G2 VIDEO DOOR

STATION
VDS UNION CITY FD, CA (ALAMEDA COUNTY) FIRE STATION 33 33942 7TH ST, UNION CITY, CA DMG NOTES:

1. SEE ARCHITECTURAL SPECIFICATIONS FOR ALL ROUGH-IN AND INSTALLATION DETAILS.

2. US DIGITAL DESIGNS DOES NOT SUPPLY BACK BOXES, CONDUITS, OR MOUNTING FASTENERS.

3. PHOENIX G2 SYSTEM IS ABLE TO SIGNAL OWNER-FURBISHED SYSTEMS, (EXHAUST, LIGHT, GAS SHUT OFF, ETC.) BUT USDD DOES NOT SUPPLY THESE SYSTEMS AND CANNOT WARRANT OR SUPPORT ANY OF THEIR PERFORMANCE BEYOND THE TRANSMISSION OF RELAY SIGNAL TO THEM.

4. US DIGITAL DESIGNS FIRE STATION ALERTING PLANS ARE DIAGRAMMATIC AND FOR QUOTING PURPOSES ONLY. DRAWING MAY NOT BE TO SCALE.

INSTALLER NOTES:

1. INSTALLER TO VERIFY WALL AND CEILING TYPE TO DETERMINE NEED FOR FLUSH OR SURFACE MOUNT INSTALLATION OF EQUIPMENT SPECIFIED.

2. INSTALLER TO COORDINATE CONNECTION BETWEEN ATX STATION CONTROLLER’S LINE-LEVEL AUDIO OUTPUT AND (EXISTING) OWNER-FURBISHED HOUSE AUDIO SYSTEM (AMP). (IF APPLICABLE)

3. INSTALLER TO PROVIDE CAT6 & 18/4 CABLES FROM ATX CONTROLLER TO CUSTOMER'S STATION RADIO FOR BACKUP.

4. INSTALLER TO PROVIDE CAT6 CABLE FROM ATX CONTROLLER WAN OUTPUT TO CUSTOMER'S IN-STATION NETWORK.

5. INSTALLER TO COORDINATE CONNECTION BETWEEN EXISTING STATION LIGHTING CONTROL SYSTEM AND RELAY OUTPUT FROM ATX STATION CONTROLLER OR I/O REMOTE WITH OWNER. (IF APPLICABLE)

6. VOLUME CONTROL TO BE PROVIDED BY OWNER OR INSTALLER IF SHOWN ON DRAWING.

7. INSTALLER TO VERIFY AND CONSIDER LOCATION(S) OF NETWORK AND RADIO CONNECTIONS.

VDS
ADP

MSML MSS MSS
MR2
S TVR
PB

RED CIR ATX UPS
S

EMERGENCY ALERT

TO ATX SWITCH ONLY
PoE
PoE
TO MR2-A BY ATX
TVR
TO ATX SWITCH ONLY RR2 PoE
PB
RED EMERGENCY ALERT A.1

S S S S
S
S
S
S
S
S
S
S
S
S
S
S S
S
S
S
S
S
STR
A.3
A.2 S
S
A.4 MR2-B CH.1 MR2-B CH.2 MR2-C CH.1 MR2-C CH.2
MR2-D CH.1 S
S
MR2-A PoE MR2
CH.1CH.2 MR2-B PoE MR2
CH.1CH.2 MR2-C PoE MR2
CH.1 MR2-D PoE
Count Name
1 G2 ATX STATION CONTROLLER
1 G2 COLOR INDICATOR REMOTE
2 G2 HDTV REMOTE
26 G2 LED SPEAKER (G2-LVL-HC-70)
4 G2 MESSAGE REMOTE 2
2 G2 MESSAGE SIGN STANDARD (MS-G2-S)
1 G2 MS ADAPTOR PLATE DOUBLE (AP-D)
1 G2 OMNISTROBE SPEAKER
1 G2 STROBE LIGHT
1 G2 UPS (G2-UPS)
1 MS-MNT-ART-L
2 PUSH BUTTON (RED)
1 ROOM REMOTE 2 (RR-2)
1 SPEAKER WEATHER-PROOF
1 VIDEO DOOR STATION
Count Name
7 G2 PoE PORT REQUIRED
86 of 510

US DIGITAL DESIGNS QUOTE
1835 E. Sixth St. Suite #27
Tempe, Arizona 85281
877-551-8733 tel 480-290-7892 fax DATE: 11/15/2024
Expires: 2/13/2025
Quote SUBMITTED TO:

ALAMEDA COUNTY, CA
Alameda County Fire Departments

REF PROPOSAL
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SL1 Ea USDD 1 G2 VOICEALERT - Single Station License. VA $ 1,102.50 $ 992.25 $ 992.25 SL2 Ea/Yr USDD 24 G2 MOBILE FSAS APP - Single Device License. Up to 24 Licenses-Per-ATX G2-APP-DLI $ 124.50 $ 112.05 No Charge Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SC1 Kit USDD 1
G2 ATX STATION CONTROLLER -
Power/Signal/Control up to 8 peripheral Remote
Options. 4 Unique Amps/Zones available.

ATX $ 23,272.50 $ 20,945.25 $ 20,945.25
SC4a Ea TBD 1 ATX UPS, Standard UPS-STD $ 988.00 $ 889.20 $ 889.20 SC4b Ea TBD 1 Shelf/Bracket, Wall-Mount for UPS UPS-WMB $ 75.00 $ 67.50 $ 67.50 Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SP2 Ea USDD 1
G2 COLOR INDICATOR REMOTE Module - Up to
8 unique colors CIR $ 949.00 $ 854.10 $ 854.10
SP3a Ea USDD 1 G2 HDTV REMOTE Module TVR $ 1,121.50 $ 1,009.35 $ 1,009.35 SP6 Ea USDD 2 Push Button, Emergency (Red) PB-R $ 126.50 $ 113.85 $ 227.70 SP7 Ea USDD 1 G2 MESSAGE REMOTE 2 Module MR2 $ 1,525.00 $ 1,372.50 $ 1,372.50 SP8b Ea USDD 2
G2 MESSAGE SIGN (Digital LED) STANDARD
GammaSign / 24" Active Screen Width MS-G-S $ 1,260.00 $ 1,134.00 $ 2,268.00 SP9b Ea USDD 1
MS-G Adapter Plate, DOUBLE, VESA 100, joins (2) MSG -S(or-E) to any standard mount with VESA 100 hole patterns (mount not included)
MS-AP-D $ 75.00 $ 67.50 $ 67.50
SP9d Ea TBD 1 MS Mount - Articulating, Long reach MS-MNT-ART-L $ 390.00 $ 351.00 $ 351.00 SP10a Ea USDD 1 G2 ROOM REMOTE 2 Module RR2 $ 2,167.00 $ 1,950.30 $ 1,950.30 SP11a Ea USDD 13 G2 SPEAKER - LED Illuminated - FLUSH Mount, 70v SPK-LED-FM $ 374.00 $ 336.60 $ 4,375.80
CA_ALCO002 v2 STATION-LEVEL
UNION CITY FS31
Based from USDD G2 Fire Station Alerting System Design Drawing #USDD.CA_UNCTY.ALL_STATIONS.FSA.2024.02.15

STATION SYSTEM LICENSES

STATION SYSTEM CONTROLLER

STATION SYSTEM PERIPHERAL COMPONENTS
PROPRIETARY and CONFIDENTIAL UNION CITY 31 SYSTEM Page 51 of 98 Attachment A
List of Components for each Station
87 of 510
SP12a Ea USDD 1 G2 SPEAKER - OmniAlertStrobe SPK-OAS $ 1,050.00 $ 945.00 $ 945.00 SP14 Ea USDD 1
SPEAKER - APP BAY/OUTDOOR - Weatherized,
Surface Mount, 70v SPK-W-SM $ 373.75 $ 336.38 $ 336.38
SP16 Ea USDD 1 Transformer, 8ohm to 70V, External XFMR $ 74.20 $ 66.78 $ 66.78 SP17 Ea USDD 1
VIDEO DOOR STATION - Doorbell & Camera that
ties into G2 FSAS (HDTV Remote) - Includes
Power Injector
VDS $ 2,040.00 $ 1,836.00 $ 1,836.00
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SS1 Ea USDD 1
Station Installation by: Tech Electric, Bob
McCabe; [email protected] ST-INST $ 40,696.53 $ 36,626.87 $ 36,626.87 SS3 Ea USDD 1 Station Configuration & Start-Up ST-SU $ 1,666.67 $ 1,500.00 $ 1,500.00 SS4 Ea USDD 1 Station Project Management ST-PM $ 10,709.61 $ 9,638.65 $ 9,638.65 SS5 Ea USDD 1 Station Engineering / Design Services ST-ES $ 333.33 $ 300.00 $ 300.00 SS6 Ea USDD 1 Station Documentation ST-DM $ 44.44 $ 40.00 $ 40.00 Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SW1 YR USDD 1.0
[STANDARD] 1st YEAR WARRANTY &
SUPPORT FOR THIS STATION SYSTEM (or
component): Telephone / Remote Access Support
(8:00 AM - 5:00 PM MST)
RS-1YR-STD $ 4,283.85 $ 3,855.46 No Charge
SW2 YR USDD 1.0
[STANDARD] EACH ADDITIONAL YEAR (12-
Months) WARRANTY & SUPPORT FOR THIS
STATION SYSTEM (or Component): Telephone /
Remote Access Support (8:00 AM - 5:00 PM MST)
IF QUANTITY '0' THEN NO ADDITIONAL

SUPPORT IS ASSUMED OR AUTHORIZED

BEYOND INITIAL WARRANTY PERIOD
RS-AYR-STD $ 4,283.85 $ 3,855.46 $ 3,855.46
$ 86,660.13
$ 795.00
$ 3,855.46
$ 3,951.85
$ 95,262.44
Shipping:

Warranty & Support:

Estimated Taxes:

STATION SUBTOTAL:

STATION SYSTEM WARRANTY & OPTIONAL RECURRING ANNUAL SUPPORT UNION CITY FS31 System:

STATION SYSTEM SERVICES
PROPRIETARY and CONFIDENTIAL UNION CITY 31 SYSTEM Page 52 of 98 88 of 510

US DIGITAL DESIGNS QUOTE
1835 E. Sixth St. Suite #27
Tempe, Arizona 85281
877-551-8733 tel 480-290-7892 fax DATE: 11/15/2024
Expires: 2/13/2025
Quote SUBMITTED TO:

ALAMEDA COUNTY, CA
Alameda County Fire Departments

REF PROPOSAL
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SL1 Ea USDD 1 G2 VOICEALERT - Single Station License. VA $ 1,102.50 $ 992.25 $ 992.25 SL2 Ea/Yr USDD 24 G2 MOBILE FSAS APP - Single Device License. Up to 24 Licenses-Per-ATX G2-APP-DLI $ 124.50 $ 112.05 No Charge Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SC1 Kit USDD 1
G2 ATX STATION CONTROLLER -
Power/Signal/Control up to 8 peripheral Remote
Options. 4 Unique Amps/Zones available.

ATX $ 23,272.50 $ 20,945.25 $ 20,945.25
SC4a Ea TBD 1 ATX UPS, Standard UPS-STD $ 988.00 $ 889.20 $ 889.20 SC4b Ea TBD 1 Shelf/Bracket, Wall-Mount for UPS UPS-WMB $ 75.00 $ 67.50 $ 67.50 Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SP2 Ea USDD 1
G2 COLOR INDICATOR REMOTE Module - Up to
8 unique colors CIR $ 949.00 $ 854.10 $ 854.10
SP3a Ea USDD 2 G2 HDTV REMOTE Module TVR $ 1,121.50 $ 1,009.35 $ 2,018.70 SP6 Ea USDD 1 Push Button, Emergency (Red) PB-R $ 126.50 $ 113.85 $ 113.85 SP7 Ea USDD 1 G2 MESSAGE REMOTE 2 Module MR2 $ 1,525.00 $ 1,372.50 $ 1,372.50 SP8b Ea USDD 2
G2 MESSAGE SIGN (Digital LED) STANDARD
GammaSign / 24" Active Screen Width MS-G-S $ 1,260.00 $ 1,134.00 $ 2,268.00 SP9b Ea USDD 1
MS-G Adapter Plate, DOUBLE, VESA 100, joins (2) MSG -S(or-E) to any standard mount with VESA 100 hole patterns (mount not included)
MS-AP-D $ 75.00 $ 67.50 $ 67.50
SP9d Ea TBD 1 MS Mount - Articulating, Long reach MS-MNT-ART-L $ 390.00 $ 351.00 $ 351.00 SP11a Ea USDD 12 G2 SPEAKER - LED Illuminated - FLUSH Mount, 70v SPK-LED-FM $ 374.00 $ 336.60 $ 4,039.20
CA_ALCO002 v2 STATION-LEVEL
UNION CITY FS32
Based from USDD G2 Fire Station Alerting System Design Drawing #USDD.CA_UNCTY.ALL_STATIONS.FSA.2024.02.15

STATION SYSTEM LICENSES

STATION SYSTEM CONTROLLER

STATION SYSTEM PERIPHERAL COMPONENTS
PROPRIETARY and CONFIDENTIAL UNION CITY 32 SYSTEM Page 54 of 98 89 of 510
SP12a Ea USDD 1 G2 SPEAKER - OmniAlertStrobe SPK-OAS $ 1,050.00 $ 945.00 $ 945.00 SP14 Ea USDD 3
SPEAKER - APP BAY/OUTDOOR - Weatherized,
Surface Mount, 70v SPK-W-SM $ 373.75 $ 336.38 $ 1,009.13 SP15 Ea USDD 1 G2 Strobe Light / Red LED STR $ 661.50 $ 595.35 $ 595.35 SP17 Ea USDD 1
VIDEO DOOR STATION - Doorbell & Camera that
ties into G2 FSAS (HDTV Remote) - Includes
Power Injector
VDS $ 2,040.00 $ 1,836.00 $ 1,836.00
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SS1 Ea USDD 1
Station Installation by: Tech Electric, Bob
McCabe; [email protected] ST-INST $ 40,495.89 $ 36,446.30 $ 36,446.30 SS3 Ea USDD 1 Station Configuration & Start-Up ST-SU $ 1,666.67 $ 1,500.00 $ 1,500.00 SS4 Ea USDD 1 Station Project Management ST-PM $ 10,656.81 $ 9,591.13 $ 9,591.13 SS5 Ea USDD 1 Station Engineering / Design Services ST-ES $ 333.33 $ 300.00 $ 300.00 SS6 Ea USDD 1 Station Documentation ST-DM $ 44.44 $ 40.00 $ 40.00 Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SW1 YR USDD 1.0
[STANDARD] 1st YEAR WARRANTY &
SUPPORT FOR THIS STATION SYSTEM (or
component): Telephone / Remote Access Support
(8:00 AM - 5:00 PM MST)
RS-1YR-STD $ 4,262.73 $ 3,836.45 No Charge
SW2 YR USDD 1.0
[STANDARD] EACH ADDITIONAL YEAR (12-
Months) WARRANTY & SUPPORT FOR THIS
STATION SYSTEM (or Component): Telephone /
Remote Access Support (8:00 AM - 5:00 PM MST)
IF QUANTITY '0' THEN NO ADDITIONAL

SUPPORT IS ASSUMED OR AUTHORIZED

BEYOND INITIAL WARRANTY PERIOD
RS-AYR-STD $ 4,262.73 $ 3,836.45 $ 3,836.45
$ 86,241.96
$ 813.00
$ 3,836.45
$ 3,932.36
$ 94,823.77
Shipping:

Warranty & Support:

Estimated Taxes:

STATION SUBTOTAL:

STATION SYSTEM WARRANTY & OPTIONAL RECURRING ANNUAL SUPPORT UNION CITY FS32 System:

STATION SYSTEM SERVICES
PROPRIETARY and CONFIDENTIAL UNION CITY 32 SYSTEM Page 55 of 98 90 of 510

US DIGITAL DESIGNS QUOTE
1835 E. Sixth St. Suite #27
Tempe, Arizona 85281
877-551-8733 tel 480-290-7892 fax DATE: 11/15/2024
Expires: 2/13/2025
Quote SUBMITTED TO:

ALAMEDA COUNTY, CA
Alameda County Fire Departments

REF PROPOSAL
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SL1 Ea USDD 1 G2 VOICEALERT - Single Station License. VA $ 1,102.50 $ 992.25 $ 992.25 SL2 Ea/Yr USDD 24 G2 MOBILE FSAS APP - Single Device License. Up to 24 Licenses-Per-ATX G2-APP-DLI $ 124.50 $ 112.05 No Charge Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SC1 Kit USDD 1
G2 ATX STATION CONTROLLER -
Power/Signal/Control up to 8 peripheral Remote
Options. 4 Unique Amps/Zones available.

ATX $ 23,272.50 $ 20,945.25 $ 20,945.25
SC4a Ea TBD 1 ATX UPS, Standard UPS-STD $ 988.00 $ 889.20 $ 889.20 SC4b Ea TBD 1 Shelf/Bracket, Wall-Mount for UPS UPS-WMB $ 75.00 $ 67.50 $ 67.50 Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SP2 Ea USDD 1
G2 COLOR INDICATOR REMOTE Module - Up to
8 unique colors CIR $ 949.00 $ 854.10 $ 854.10
SP3a Ea USDD 2 G2 HDTV REMOTE Module TVR $ 1,121.50 $ 1,009.35 $ 2,018.70 SP6 Ea USDD 2 Push Button, Emergency (Red) PB-R $ 126.50 $ 113.85 $ 227.70 SP7 Ea USDD 4 G2 MESSAGE REMOTE 2 Module MR2 $ 1,525.00 $ 1,372.50 $ 5,490.00 SP8b Ea USDD 2
G2 MESSAGE SIGN (Digital LED) STANDARD
GammaSign / 24" Active Screen Width MS-G-S $ 1,260.00 $ 1,134.00 $ 2,268.00 SP9b Ea USDD 1
MS-G Adapter Plate, DOUBLE, VESA 100, joins (2) MSG -S(or-E) to any standard mount with VESA 100 hole patterns (mount not included)
MS-AP-D $ 75.00 $ 67.50 $ 67.50
SP9d Ea TBD 1 MS Mount - Articulating, Long reach MS-MNT-ART-L $ 390.00 $ 351.00 $ 351.00 SP10a Ea USDD 1 G2 ROOM REMOTE 2 Module RR2 $ 2,167.00 $ 1,950.30 $ 1,950.30 SP11a Ea USDD 26 G2 SPEAKER - LED Illuminated - FLUSH Mount, 70v SPK-LED-FM $ 374.00 $ 336.60 $ 8,751.60
CA_ALCO002 v2 STATION-LEVEL
UNION CITY FS33
Based from USDD G2 Fire Station Alerting System Design Drawing #USDD.CA_UNCTY.ALL_STATIONS.FSA.2024.02.15

STATION SYSTEM LICENSES

STATION SYSTEM CONTROLLER

STATION SYSTEM PERIPHERAL COMPONENTS
PROPRIETARY and CONFIDENTIAL UNION CITY 33 SYSTEM Page 56 of 98 91 of 510
SP12a Ea USDD 1 G2 SPEAKER - OmniAlertStrobe SPK-OAS $ 1,050.00 $ 945.00 $ 945.00 SP14 Ea USDD 1
SPEAKER - APP BAY/OUTDOOR - Weatherized,
Surface Mount, 70v SPK-W-SM $ 373.75 $ 336.38 $ 336.38
SP15 Ea USDD 1 G2 Strobe Light / Red LED STR $ 661.50 $ 595.35 $ 595.35 SP17 Ea USDD 1
VIDEO DOOR STATION - Doorbell & Camera that
ties into G2 FSAS (HDTV Remote) - Includes
Power Injector
VDS $ 2,040.00 $ 1,836.00 $ 1,836.00
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SS1 Ea USDD 1
Station Installation by: Tech Electric, Bob
McCabe; [email protected] ST-INST $ 51,285.04 $ 46,156.53 $ 46,156.53 SS3 Ea USDD 1 Station Configuration & Start-Up ST-SU $ 1,666.67 $ 1,500.00 $ 1,500.00 SS4 Ea USDD 1 Station Project Management ST-PM $ 13,496.06 $ 12,146.46 $ 12,146.46 SS5 Ea USDD 1 Station Engineering / Design Services ST-ES $ 333.33 $ 300.00 $ 300.00 SS6 Ea USDD 1 Station Documentation ST-DM $ 44.44 $ 40.00 $ 40.00 Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SW1 YR USDD 1.0
[STANDARD] 1st YEAR WARRANTY &
SUPPORT FOR THIS STATION SYSTEM (or
component): Telephone / Remote Access Support
(8:00 AM - 5:00 PM MST)
RS-1YR-STD $ 5,398.43 $ 4,858.58 No Charge
SW2 YR USDD 1.0
[STANDARD] EACH ADDITIONAL YEAR (12-
Months) WARRANTY & SUPPORT FOR THIS
STATION SYSTEM (or Component): Telephone /
Remote Access Support (8:00 AM - 5:00 PM MST)
IF QUANTITY '0' THEN NO ADDITIONAL

SUPPORT IS ASSUMED OR AUTHORIZED

BEYOND INITIAL WARRANTY PERIOD
RS-AYR-STD $ 5,398.43 $ 4,858.58 $ 4,858.58
$ 108,728.82
$ 1,096.00
$ 4,858.58
$ 4,980.05
$ 119,663.44
Shipping:

Warranty & Support:

Estimated Taxes:

STATION SUBTOTAL:

STATION SYSTEM WARRANTY & OPTIONAL RECURRING ANNUAL SUPPORT UNION CITY FS33 System:

STATION SYSTEM SERVICES
PROPRIETARY and CONFIDENTIAL UNION CITY 33 SYSTEM Page 57 of 98 Pro Rata share of Bond cost $677.78
92 of 510
Agenda Item
DATE: 8/12/2025
TO: HONORABLE MAYOR AND CITYCOUNCIL
FROM: JOAN MALLOY, CITYMANAGER
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN

AGREEMENT WITH TRI-CED COMMUNITY RECYCLING TO REAUTHORIZE THE USE OF THE $250,000 GRANT OF IMPORT MITIGATION FUNDS FROM THE CITY OF UNION CITY

THAT WERE PROVIDED BY THE ALAMEDA COUNTY WASTE MANAGEMENT AUTHORITY IN 2005 FOR THE CONSTRUCTION OF A COMMUNITY ENVIRONMENTAL EDUCATION AND

TRAINING CENTER

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution authorizing the City Manager to enter into a new agreement with Tri-CED Community Recycling (“Tri-CED”) for a $250,000 grant. This grant, originally sourced from the Import Mitigation Funds from Alameda County Waste Management Authority in 2005, is being proposed to construct a training and community education center. The proposed facility will serve as both a training room and a community environmental education center.

STRATEGIC PLAN ALIGNMENT
There is no direct alignment with the Strategic Plan.

BACKGROUND
On September 13, 2005, the City Council approved Resolution No. 3045-05 (see Attachment 1), appropriating $250,000 from the City's Import Mitigation Fund to Tri-CED for the construction of an environmental education facility at 33377 Western Avenue, Union City. The Import Mitigation Funds (totaling of $474,246) were received by the City from Alameda County Waste Management Authority for the purpose of developing new programs that supported the Authority’s goals of “increasing recycling and landfill diversion throughout Alameda County.” The City sponsored several programs to enhance diversion from the landfill and also granted $250,000 to Tri-CED for the purpose of constructing an education center.

In March 2007 the City and Tri-CED entered into a Grant Agreement for the purpose of funding the education center. The City transferred the funds to Tri-CED at that time. The funds were to be returned to the City if they were not used for hard construction costs within three years.

In early 2010, prior to the expiration of the agreement, Tri-CED approached the City with a revised proposal to purchase a mobile educational facility patterned after successful mobile facilities operated by cities ranging from Long Beach to Cambridgeshire County, England. The proposed facility consisted of a 40 to 55-foot custom trailer, pulled by a full-size tractor-type truck and was expected to cost an estimated $1 million. The City Council authorized the revised proposal with the adoption of Resolution No. 3958-10 (see Attachment 3) and authorized the Mayor to enter into a new agreement. Based on City records, a new agreement was never executed.

In 2012, Tri-CED informed the City that it abandoned the trailer project due to its large carbon footprint and logistical challenges, opting for a smaller education and training facility on the Tri-CED property. The City Council adopted Resolution No. 4300-12 (see Attachment 4) authorizing the City to enter into a new agreement with Tri-CED and allow the re-programming of the funds, subject to approval of Alameda County Waste Management Authority. Once again, no agreement was executed in 2012, and there is no information why the agreement may have stalled.
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DISCUSSION
Tri-CED is seeking City Council support to prepare a new grant agreement that would reestablish the use of the funds to be used to purchase a modular unit to be placed on the Tri-CED property for an Environmental Education and Workforce Training Program (“Program”), as well as employee training. (See Attachment 5 for a description of the Program).

Tri-CED’s Program would provide community education for individuals in Alameda County on proper waste management practices, aiming to increase recycling rates and reduce waste sent to landfill. In addition, Tri-CED would provide workforce development programs for young people aged 14 to 24 who may be interested in the recycling industry and would provide development of core job skills, on-thejob training, certifications, leadership development, and supportive services. Lastly, Tri-CED is proposing to provide an apprenticeship program for recycling collection vehicle operators.

The proposed facility would serve as both a training room and an education center. This updated proposal is similar to the proposed use approved by the City Council in 2012.

FISCAL IMPACT
There is no fiscal impact to the City arising from the proposed resolution as Tri-CED received the Import Mitigation Funds from the City in 2007.

If the City Council does not reauthorize the use of the $250,000 and enter into a new agreement for the use of the funds, the funds should be repaid to the City as all previous agreements have expired.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to enter into a new agreement with Tri-CED Community Recycling to reauthorize the use of the $250,000 grant of Import Mitigation Funds from the City of Union City that were provided by Alameda County Waste Management Authority in 2005 for the construction of a community environmental education and training center.

Prepared by:

Joan Malloy, City Manager
Submitted by:

Joan Malloy, City Manager
ATTACHMENTS:

Description Type
Attachment 1 - Resolution No. 3045-05 Attachment
Attachment 2 -Agreement C3017 Attachment
Attachment 3 - Resolution No. 3958-10 Attachment
Attachment 4 - Resolution No. 4300-12 Attachment
Draft Resolution Resolution
ExhibitA - Description of Tri-CEDEnvironmental Education and Workforce Training Program
Exhibit
REVIEWERS:

Department Reviewer Action Date
City Manager’s Department Malloy , Joan Approved 8/5/2025 - 2:50 PM City Manager’s Department Malloy , Joan Approved 8/6/2025 - 6:17 PM 94 of 510
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RESOLUTION NO. 3045-05

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

APPROPRIATING FUNDS FROM THE IMPORT MITIGATION FEE FUND FOR

AN EDUCATIONAL CENTER AT THE TRI CITY ECONOMIC DEVELOPMENT

CORPORATION RECYCLING CENTER AND FOR VARIOUS OTHER

RECYCLING ENHANCEMENT PROGRAMS AND AWARDING A SOLE

SOURCE CONTRACT TO HILTON, FARNKOPF & HOBSON, LLC FOR SAID

PROGRAM SERVICES
WHEREAS, the City of Union City ("City") has received funding from the Alameda County Waste Management Authority ("Authority"), derived from the Authority's Waste Import Mit1gatIon Fee ("WIMF") revenues since Fiscal Year 1999-2000; and WHEREAS, the City has retained these revenues, which now total $474,246 In a special account reserved for developing new programs which support the Authority's goals of increasing recycling and landfill diversion throughout Alameda County; and WHEREAS, the City Council has reviewed various program alternatives for the proper use of WIMF funds and has determined that said funds would best be used for a combination of programs and proJects as listed below; and
WHEREAS, the consulting firm of Hilton, Farnkopf and Hobson, LLC ("HFH") has served the City of Union City well for over 5 years in a variety of roles related to solid waste and recycling programs and services, and therefore has the greatest familiarity with the City of Union City and its needs; and
WHEREAS, the City Council, in view of HFH's unique qualifications and experience has determined that formal bidding of the contract to manage the City's WIMF programs would not be m the City's best interests and that HFH is therefore a sole source contractor.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City does hereby appropriate the following sums from the Waste Import Mitigation Fee Fund (Fund No. 3430):

1. $250,000 for the construction of an educational center to be located at the Tri• CED Recycling Center, subject to the conditions that
a. the City's funding be spent only on actual ("hard') construction costs, and b. the City's funding shall be returned if not spent within three (3) years of the date of this resolution.

2. $54,000 for development and implementation of a program to enhance part1c1pation and diversion of the Residential Food Scrap Program;

3. $50,000 for development and implementation of a program to enhance recycling and diversion from Multi-family Residential complexes;

4. $50,000 for development and implementation of a program to enhance recycling and diversion from Small Businesses located in Union City, 96 of 510 Resolution No. 3045-05

5. $30,000 for the re-engineering of solid waste and recycling collection vehicle routes (and street sweeping routes) in Union City;

6. $5,000 for two (2) Electronic Waste Drop-off collection events in western Union City (west of the 880 freeway);

7. $35,000 for evaluation and development of new recycling programs for the New Haven Unified School District
BE IT FURTHER RESOLVED that the City Council hereby authorizes and directs the Mayor to execute an agreement with the Tri C1t1es Economic Development Corporation (TriCED) to convey the sum of $250,000 to Tri-CED for the construction of an educational center to be located on the grounds of the Tri-CED Recycling Center located at 33377 Western Avenue, Union City.

BE IT FURTHER RESOLVED that the City Council hereby authorizes and directs the Mayor to execute an agreement with the firm of Hilton, Farnkopf & Hobson, LLC (HFH) In an amount not to exceed $224,000 for the development and completion of items 2 through 7 hsted above, in accordance with the HFH proposal attached to this resolution as Exhibit A and incorporated herein by reference.

BE IT FURTHER RESOLVED that executed copies of said agreements shall be maintained on file by the City Clerk.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 13th day of September 2005 by the following vote:

AYES: Councilmembers Dutra-Vernaci, Fernandez
NOES: None
ABSENT: Council member Valle
ATTEST:
~~ EN DIAZ, CMC
City Clerk
City Attorney
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RESOLUTION NO. xxx-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH TRICITY ECONOMIC DEVELOPMENT CORPORATION (DBA, TRI-CED COMMUNITY RECYCLING) TO REAUTHORIZE THE USE OF THE $250,000 GRANT OF IMPORT

MITIGATION FUNDS FROM THE CITY OF UNION CITY THAT WERE PROVIDED BY THE ALAMEDA COUNTY WASTE MANAGEMENT AUTHORITY IN 2005 FOR THE

CONSTRUCTION OF A COMMUNITY ENVIRONMENTAL EDUCATION AND

TRAINING CENTER
WHEREAS, the City of Union City ("City") has received funding from the Alameda County Waste Management Authority ("Authority"), derived from the Authority's Waste Import Mitigation Fee ("WIMF") revenues since Fiscal Year 1999- 2000; and WHEREAS, on September 13, 2005, the City Council approved Resolution No. 3045-05 appropriating Import Mitigation Funds in the amount of $250,000 for the construction of an educational center to be located at the Tri-CED Recycling Center, 33377 Western Avenue, Union City; and
WHEREAS, on March 22, 2007, the City of Union City and Tri-CED Community Recycling (“Tri-CED”) entered into a Grant Agreement for $250,000 (C3017) to fund a portion of the cost of the proposed Tri-CED Community Education Center facility, which expired March 22, 2010; and
WHEREAS, on or about April 23, 2007, Tri-CED deposited into its account $250,000 of grant funds from the City of Union City; and WHEREAS, on March 9, 2010, the City Council approved Resolution No. 958-10 approving the re-programming of Import Mitigation Funds in the amount of $250,000 for the purchase of the Tri-CED Recycling Environmental Education Trailer; and WHEREAS, on May 8, 2012, the City Council approved Resolution No. 4300-12 approving the reprogramming of Import Mitigation Funds in the amount of $250,000 to construct a smaller facility on the Tri-CED campus that would serve as both an employee training facility and a community education center, however, no agreement between the City of Union City and Tri-CED was executed; and
WHEREAS, Tri-CED has been unable to complete the project since 2012; and WHEREAS, Tri-CED is now asking the City Council to reauthorize the use of the $250,000 grant for the purpose of constructing an environmental education and training center for the community, at-risk youth, and employees.

NOW, THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the City Manager to execute an agreement with Tri-CED Community Recycling, in a form approved by the City Attorney, to reauthorize the use of the $250,000 grant of Import Mitigation Funds from the City of Union City that were provided by the Alameda County Waste Management Authority in 2005 for the purpose of constructing a community environmental education and training center for the purposes as described in Exhibit A. 107 of 510
BE IT FURTHER RESOLVED, that consistent with the initial award of the grant in 2005, the agreement shall stipulate that the funds shall be spent only on actual ("hard') construction costs, and shall be returned if not spent within three (3) years of the date of this resolution.

BE IT FURTHER RESOLVED, Tri-CED shall submit audited documentation demonstrating that the $250,000 was spent as required by the grant.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 12th day of August 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
______________________________

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:
______________________ _____________________________
Thai Nam Pham KRISTOPHER J. KOKOTAYLO
City Clerk City Attorney
Attachment:

Exhibit A - Tri-CED Environmental Education and Workforce Development Training Facility
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Tri-CED Environmental Education and Workforce Development Training Facility Tri-CED’s Environmental Education and Workforce Development Training facility will serve as a classroom for community and staff education, as follows:

Community Environmental Education Program
The Community Environmental Education Program will provide community education for individuals in Alameda County on proper waste management practices, aiming to increase recycling rates and reduce waste sent to landfills. This program will focus on the following:
• Understanding the recycling process: Participants will receive a tour of TRI-CED’s Material Recovery Facility (MRF) and an overview of the single-stream recycling process. • Education on proper recycling: Training clarifies what materials are accepted in recycling programs, often specific to the local area and program. • Waste sorting instruction: Participants learn how to separate different types of waste, including recyclables, compostables, and landfill waste. • Understanding diversion: Training explains the concept of waste diversion, which includes recycling, composting, and other methods to keep waste out of landfills. • Environmental and economic benefits: Participants learn about the positive impacts of recycling on the environment (e.g., resource conservation, reduced pollution) and the potential cost savings associated with waste reduction. • Importance of contamination reduction: Training emphasizes the need to avoid contaminating recycling streams, as this can lead to materials being rejected for recycling.
• Best practices for waste reduction: Training will cover waste reduction strategies like reducing consumption, reusing items, and composting food waste. • Addressing common challenges: Training will address common recycling mistakes and how to avoid them.

The Community Environmental Education Program will provide trainings on a quarterly basis.

Participants will complete a pre- and post-survey to assess impact of the training on recycling and landfill diversion knowledge. In addition, the facility will be made available for recycling education-focused community events.
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Workforce Development Training Program
TRI-CED’s Workforce Development Program will provide training and education for Transitional-Age Youth (14 to 24) and adults in the recycling industry as follows:

Youth Workforce Program
Our 18-month Youth Workforce Program prepares young people ages 14 to 24 for careers in the recycling industry and beyond through job skills training, industry-recognized certifications, career coaching and work-based learning.

Solid Waste and Recycling Collection Vehicle Operator Apprenticeship Program Our 1,800-hour Apprenticeship Program will provide California State Certification for commercially licensed drivers as Solid Waste and Recycling Collection Vehicle Operators. 110 of 510
Agenda Item
DATE: 8/12/2025
TO: HONORABLE MAYOR AND CITYCOUNCIL
FROM: JOAN MALLOY, CITYMANAGER
SUBJECT: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY APPROVING AND

ADOPTING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITYOF UNION CITYAND THE OPERATING ENGINEERS LOCAL 3, PROFESSIONAL EMPLOYEES GROUP FOR THE PERIOD OF JANUARY 1, 2025 THROUGH DECEMBER 31, 2027, AUTHORIZING THE CITY MANAGER TO EXECUTE

THE MEMORANDUM OF UNDERSTANDING ON BEHALF OF THE CITY AND APPROVING AN

AMENDMENT TO THE CITY'S SALARY SCHEDULE IN CONFORMANCE WITH CALIFORNIA CODE OF REGULATIONS, TITLE 2, SECTION 570.5

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt the attached resolution approving and adopting the Memorandum of Understanding (MOU) between the City of Union City (City) and the Operating Engineers Local 3, Professional Employees Group (OE3-PEG) for the period of January 1, 2025 through December 31, 2027, authorizing the City Manager to execute the MOU on behalf of the City and approving an amendment to the City’s Salary Schedule in conformance with California Code of Regulations, Title 2, Section 570.5.

STRATEGIC PLAN ALIGNMENT
This action supports Strategy 8 of Goal B, Governance and Organization Effectiveness, by ensuring salaries are competitive in order to retain talented staff and to provide an attractive recruiting environment.

BACKGROUND
The City and the Professional Employees Group (PEG) initiated negotiations in August 2024 to address the existing MOU that covered the period of January 1, 2022 through December 31, 2024. In September 2024 PEG initiated a decertification and recognition procedure to be represented by Operating Engineers Local 3 (OE3). On March 11, 2025, the City Council adopted Resolution No. 2025-030 recognizing OE3 as the exclusive bargaining representative for PEG and the group is now known as OE3-PEG. Staff and OE3-PEG have been negotiating in good faith for the successor Memorandum of Understanding (Successor MOU) since April 2025. Both parties have reached a tentative agreement on matters related to wages, hours, and other terms and conditions of employment, consistent with the authority provided by the City Council, as reflected in the Successor MOU.

DISCUSSION
The Existing MOU expired on December 31, 2024. OE3-PEG membership ratified the Successor MOU on August 6, 2025. The Successor MOU does not become effective until approved by the City Council. The deal points of the Successor MOU are as follows:

General Language Clean Up and Corrections: These were made throughout the MOU regarding job titles, union name, sentence structures and punctuation. 111 of 510

1.05 UNIT REPRESENTATION: Update number of representatives as Union Stewards and Negotiating Team.

1.06 DUES DEDUCTION: Add language to conform with dues deduction procedures.

SECTION 2.01 COMPENSATION:
· Cost of Living Adjustments: Provides cost of living adjustments of 3% per year that will become effective the first full pay period following Council approval of this agreement, and then thereafter effective the first full pay period in January 2026, and the first full pay period in January 2027.
· Market Equity Adjustments: Provides a one-time market equity adjustment of 2% effective the first full pay period following Council approval of this agreement for all classifications in the OE3-PEG unit and also brings any remaining classifications more than 7.5% below market median to 7.5% below market median.

SECTION 2.04 MEAL ALLOWANCE : Increase meal allowance from $10 to $15.

SECTION 3.0 LEAVE: Updates to various leaves, as identified below:

ADMINISTRATIVE LEAVE: General cleanup of terms, removal of outdated terms and clarification of sell back provisions.

BEREAVEMENT LEAVE: Adds “Designated Person” as eligible for employee to use one day of bereavement leave.

OCCUPATIONAL INJURYLEAVE: Updates qualifying language for use of occupational injury leave.

PERSONAL LEAVE: Revise language and clarifies eligibility for the conversion of sick leave to personal leave.

SECTION 3.10 VACATION: Revise and/or remove outdated language, clarifies eligibility for sellback of vacation leave and inserts vacation scheduling language for vacation approvals.

SECTION 5.0 INSURANCE COVERAGE: A. Health and Welfare Coverage: Increases the monthly allowance from $2,000 to $2,200, effective the first pay date of the month following Council approval of this agreement. Effective the first pay date of 2027, this amount increases from $2,200 to $2,250. Increases the “In Lieu” amount for those waiving enrollment due to alternative medical coverage from $300 per month to $350 per month, effective the first pay date of the month following Council approval of this agreement.

SECTION 11.0 SURVEY DATA: Clarify language on completing the City’s salary survey by August 31, 2027 for timeliness in negotiations.

APPENDIX A: BARGAINING GROUP CLASSIFICATIONS: Updates the list of classifications to add Economic Development Coordinator, Lead Construction Inspector and Lead Payroll Technician.

FISCAL IMPACT
The estimated cost of this Successor MOU is projected to be an additional $280,000 annually over the life of the contract.

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution approving and adopting the Memorandum of Understanding (MOU) between the City of Union City (City) and the Operating Engineers Local 3, Professional Employees Group (OE3-PEG) for the period of January 1, 2025 through December 31, 2027, authorizing the City Manager to execute the MOU on behalf of the City and approving an amendment to the City’s Salary Schedule in conformance with California Code of Regulations, Title 2, Section 570.5.

Prepared by:

JASON CASTLEBERRY, HUMAN RESOURCES DIRECTOR
Submitted by:

JASON CASTLEBERRY, HUMAN RESOURCES DIRECTOR
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ATTACHMENTS:

Description Type
Draft Resolution Resolution
ExhibitA - OE3-PEGMOURedlined Exhibit
Exhibit B- Classification and Compensation Plan Exhibit REVIEWERS:

Department Reviewer Action Date
Human Resources Castleberry, Jason Approved 8/8/2025 - 4:26 PM City Manager’s Department Malloy , Joan Approved 8/8/2025 - 5:30 PM 113 of 510
RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

APPROVING AND ADOPTING THE MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY OF UNION CITY AND THE
OPERATING ENGINEERS LOCAL 3, PROFESSIONAL EMPLOYEES
GROUP FOR THE PERIOD OF JANUARY 1, 2025 THROUGH
DECEMBER 31, 2027, AUTHORIZING THE CITY MANAGER TO

EXECUTE THE MEMORANDUM OF UNDERSTANDING ON BEHALF OF

THE CITY AND APPROVING AN AMENDMENT TO THE CITY'S SALARY

SCHEDULE IN CONFORMANCE WITH CALIFORNIA CODE OF
REGULATIONS, TITLE 2, SECTION 570.5
WHEREAS, the existing Memorandum of Understanding (Existing MOU) between the City of Union City (City) and the Operating Engineers Local 3, Professional Employees Group (OE3-PEG) expired on December 31, 2024; and WHEREAS, the City and OE3-PEG entered into negotiations for a successor Memorandum of Understanding (Successor MOU); and
WHEREAS, pursuant to the provisions of the Meyers-Milias-Brown Act (Government Code Section 3500, et seq.) and the Union City Municipal Code, the City Manager or their designee, as authorized by the City Council, has met and conferred in good faith with representatives of OE3-PEG on matters related to wages, hours, and other terms and conditions of employment; and
WHEREAS, the representatives of the City and OE3-PEG have reached a tentative agreement for a Successor MOU, attached hereto and incorporated herein by this reference as Exhibit A; and
WHEREAS, the membership of OE3-PEG ratified the Successor MOU on August 6, 2025; and
WHEREAS, the City Council finds that the terms and conditions of the Successor MOU are proper and in the best interests of the City.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby approves and adopts the Memorandum of Understanding between the City of Union City and the Operating Engineers Local 3, Professional Employees Group for the period of January 1, 2025, through December 31, 2027; and BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to execute the Memorandum of Understanding on behalf of the City and to take such further actions as may be necessary to implement the MOU, including any necessary non-substantive modifications; and BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby approves an amendment to the City's Salary Schedule to reflect the revisions in compensation provided pursuant to the MOU, effective the first full pay period following Council approval of this agreement (Exhibit B); and 114 of 510 Resolution No. 2025-XXX
MOU – OE3 Professional Employees Group (2025–2027)

BE IT FURTHER RESOLVED by the City Council of the City of Union City that if any provisions related to the MOU contained herein are found to be in conflict with provisions of any other previous resolutions related to the MOU, the provisions herein shall prevail.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 12th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:

1. Exhibit A - Memorandum of Understanding Between the City of Union City and the Operating Engineers Local 3, Professional Employees Group (January 1, 2025 - December 31, 2027)

2. Exhibit B - Amended City of Union City Salary Schedule (Effective First Full Pay Period Following Council Approval)
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MEMORANDUM OF UNDERSTANDING

BETWEEN

THE CITY OF UNION CITY
AND
OPERATING ENGINEERS, LOCAL 3:

PROFESSIONAL EMPLOYEES’ GROUP
January 1, 20252 through December 31,
20274
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TABLE OF CONTENTS

1.0 RECOGNITION................................................................................................................... 1

1.01 RECOGNITION ................................................................................................................. 1

1.02 NO DISCRIMINATION..................................................................................................... 1

1.03 CONTRACTING OUT....................................................................................................... 1

1.04 MEETING FACILITIES..................................................................................................... 2

1.05 UNIT REPRESENTATION ............................................................................................... 2

2.0 COMPENSATION............................................................................................................... 3

2.01 COMPENSATION ............................................................................................................. 3

2.02 ACTING PAY..................................................................................................................... 4

2.03 CALL-BACK PAY AND OVERTIME .............................................................................. 4

2.04 MEAL ALLOWANCE ....................................................................................................... 5

2.05 BILINGUAL PAY .............................................................................................................. 5

3.0 LEAVE .................................................................................................................................. 5

3.01 ADMINISTRATIVE LEAVE (FOR FLSA EXEMPT EMPLOYEES)....................................... 5

3.02 BEREAVEMENT LEAVE................................................................................................. 7

3.03 HOLIDAYS ........................................................................................................................ 7 A. CHRISTMAS EVE OBSERVANCE..................................................................................... 8 B. COMPENSATION FOR HOLIDAYS WORKED................................................................ 8

3.04 JURY LEAVE..................................................................................................................... 8

3.05 MILITARY LEAVE ........................................................................................................... 8

3.06 OCCUPATIONAL INJURY LEAVE................................................................................. 8

3.07 PERSONAL LEAVE .......................................................................................................... 9

3.08 SICK LEAVE...................................................................................................................... 9

3.09 UNPAID LEAVE OF ABSENCE..................................................................................... 10

3.10 VACATION...................................................................................................................... 10 A. Vacation Sell back ............................................................................................................ 11

4.0 PROBATIONARY PERIOD............................................................................................. 12 117 of 510
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5.0 HEALTH AND WELFARE BENEFITS ......................................................................... 12

5.01 MEDICAL PLAN ............................................................................................................. 12

5.02 WEEKLY INCOME PLAN.............................................................................................. 13

5.03 LIFE INSURANCE........................................................................................................... 13

5.04 LONG-TERM DISABILITY............................................................................................ 13

5.05 COORDINATION OF BENEFITS................................................................................... 13

6.0 RETIREMENT BENEFITS.............................................................................................. 14

6.01 PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (PERS)........................................... 14 A. CLASSIC MEMBERS ....................................................................................................... 14 B. NEW MEMBERS .............................................................................................................. 14

6.02 MILITARY BUYBACK................................................................................................... 15

7.0 MISCELLANEOUS PROVISIONS ................................................................................. 15

7.01 EDUCATIONAL REIMBURSEMENTS......................................................................... 15

7.02 FLEXIBLE SCHEDULING ............................................................................................. 15

7.03 SAFETY SHOE/EQUIPMENT PURCHASE .................................................................. 15

7.04 ACCESS TO THE MEMORANDUM OF UNDERSTANDING..................................... 16

7.05 JOB DESCRIPTIONS....................................................................................................... 16

8.0 GRIEVANCE PROCEDURE ........................................................................................... 16

9.0 MISCELLANEOUS........................................................................................................... 18

10.0 SEVERABILITY.............................................................................................................. 18

11.0 SURVEY DATA ............................................................................................................... 18

12.0 DURATION ...................................................................................................................... 18 APPENDIX A: BARGAINING GROUP CLASSIFICATIONS.......................................... 19 118 of 510
OE3 - Professional Employees Group (PEG) Memorandum of Understanding January 1, 2025 though December 31, 2027 Page 1

MEMORANDUM OF UNDERSTANDING BETWEEN

CITY OF UNION CITY
AND

UNION CITY PROFESSIONAL EMPLOYEES
We, the undersigned, duly appointed representatives of Union CityOperating Engineers Local Union #3 Professional Employees Group, hereinafter referred to as the "Professional GroupUnion", and the City of Union City, hereinafter referred to as "City," having met and conferred in good faith, do hereby jointly prepare, and execute this Memorandum of Understanding. It is understood that the provisions herein set forth supersede previous Memoranda affecting the Professional GroupUnion as well as other terms and conditions set forth in resolutions and ordinances referenced herein.

1.0 RECOGNITION

1.01 RECOGNITION
The City recognizes the Professional GroupOperating Engineers Local Union #3 as the sole and exclusive bargaining representative for the full-time classification listed in Appendix A as well as any new, related classifications created on or after January 1, 19992025, upon mutual consent between the City and the Professional GroupUnion The Professional GroupUnion represents City employees whose job classifications require a significant amount of education, training, or experience and/or a license or certificate from a state or private authority.

1.02 NO DISCRIMINATION
The City and the Union Professional Group agree that they shall not discriminate in any way on account of race, creed, sex, age, national origin, political affiliation, or handicap status.

1.03 CONTRACTING OUT
The City agrees to notify the Professional GroupUnion at least sixty (60) days prior to contracting out work which will result in the reduction of positions or lay off of members. The City will advise the Professional GroupUnion of any requests for proposals issued for work.

The City will give the Professional GroupUnion three (3) weeks' notice prior to contracting out work, which does not result in a reduction in force. When the City contracts out work not resulting in a reduction in force/layoff and unless extraordinary circumstances exist (pending reorganizations, hiring freeze(s), pending classification studies, etc.) such contracts shall not exceed (6) months, and shall not be made higher than the hourly equivalent of mid ("C/3") step of the respective pay range.
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OE3 - Professional Employees Group (PEG) Memorandum of Understanding January 1, 2025 though December 31, 2027 Page 2

1.04 MEETING FACILITIES
The City shall reasonably make available conference rooms, other meeting areas, and virtual platforms for the purpose of holding Unit meetings during off-duty time periods at no cost to the UnitUnion. Requests for such facilities must follow established procedures with appropriate City representatives, and whenever possible, notice shall be given by the Unit Union forty-eight (48) hours in advance of a meeting in a conference room or other meeting area.

1.05 UNIT REPRESENTATION
The Unit Union may select threewo (32) bargaining unit leaders members to be stewards of the Unionfrom our bargaining unit. The Unit Union shall promptly advise the City Manager or designee in writing of the names of the unit leadersstewards. Unit leadersStewards will be allowed reasonable time off during regular work hours without loss of compensation or other benefits when engaged in investigating and assisting employees at their work location in the resolution of grievances.

Unit leadersStewards shall be granted reasonable access to employee work locations upon advising appropriate management personnel. The City shall further allow a total of four (4) Unitbargaining unit members to participate as the reasonable number of Unit Union negotiating team memberswith reasonable time off during regular working hours without loss of compensation or other benefits when engaged in negotiations with City representatives. The City and Unit the Union further agree that good labor relations are fostered and maintained through prompt, decisive, and fair adjustment of individual grievances at the lowest possible administrative level.

The City agrees to notify the Unit leadersUnion each month of all new or promoted employees hired into positions represented by the UnitUnion. The City shall provide inform each newly hired or promoted represented employee that their classification is represented by the Union and provide a link to the current with a copy of the Memorandum of Understanding.

The City shall provide a reasonable release time to the Unit leader or their designeeone steward to make a 15-minute presentation about PEGthe Union.

1.06 DUES DEDUCTION
The City agrees to deduct, on a bi-weekly basis, current and periodic Union dues from the pay of each employee who has heretofore or shall hereafter voluntarily execute and deliver to the Union the payroll deduction authorization card provided by the Union for this purpose.

The employee’s earnings must be regularly sufficient after other legal and required deductions are made to cover the amount of the dues deduction authorized. When an employee is in unpaid status for an entire pay period, no withholding will be made to cover the pay period from future earnings. In the case of an employee who is in unpaid status 120 of 510
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during only part of the pay period, and the salary is not sufficient to cover the full withholding, no deduction shall be made. All other legal and required deductions have priority over Union dues.

The Recording Secretary of OE3 shall notify /Payroll and Human Resources in writing as to the amount of such dues uniformly required of all members of the Union.

Monies withheld by the City shall be transmitted to the Officer designated in writing by the Recording Secretary of the Union as a person authorized to receive such funds, at the address specified. The Union shall indemnify, defend and hold the City harmless against any claims made, and against any suit instituted against, the City on account of deduction of Union dues and/or the other provisions of this Article. In addition, the Union shall refund to the City any amounts paid to it in error upon presentation of supporting evidence.

2.0 COMPENSATION

2.01 COMPENSATION
• Effective the first payroll full pay period following the City Council approval of this Agreement, all classifications in the bargaining unit shall receive a 3.0% salary increase.

In addition to the salary increase, the City will provide a one-time lump sum payment equivalent to the value of a three percent (3%) salary increase for the period of the first full pay period in January through the implementation of the three percent (3%) salary increase referenced above.
• Effective the first payroll after full pay period in January 1 st
, 20263, all classifications in
the bargaining unit shall receive a 3.0% salary increase. • Effective the first payroll after full pay period in January 1 st
, 20274, all classifications in
the bargaining unit shall receive a 3.0% salary increase.

EQUITY ADJUSTMENTS;
Effective the first full pay period following City Council approval of this Agreement, the City will provide a market equity adjustment increase for all classifications in the bargaining unit of two percent (2%).

Effective the first full pay period following City Council approval of this Agreement, the following classifications shall receive a one-time equity adjustment to the base rate:

Position Adjustment
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OE3 - Professional Employees Group (PEG) Memorandum of Understanding January 1, 2025 though December 31, 2027 Page 4
INTERVENTION COUNSELOR (PEG) 1.4%
INTERVENTION COUNSELOR LIMITED TERM (PEG) 1.4%
Effective May 30, 2022, following City Council approval, the following classifications shall receive a one-time equity adjustment to the base rate:

Position Adjustment
Accountant 3.07%
Assistant Planner 4.14%
Associate Planner 1.2%
Case Manager 2.67%
Engineer I 6.26%
Engineer II 3.48%
Engineer III 4.9%
Payroll Tech 4.26%
Rec Supervisor 7.44%
The Professional GroupUnion agrees to allow mandatory direct deposit for all Professional Groupbargaining unit members to be maintained upon ratification of this MOU.

Salary Step increases shall be implemented in the following manner:
• An employee who is eligible for a step increase and whose anniversary date occurs during the first seven (7) days of the pay period shall have their step increase implemented on the first day of the pay period during which the anniversary date occurs. • An employee who is eligible for a step increase and whose anniversary date occurs during the last seven (7) days of the pay period shall have their step increase implemented on the first day of the following pay period.

2.02 ACTING PAY
An employee assigned in writing by the department head or their designee and who pursuant to such assignment does assume and perform all of the ordinary day-to-day duties and responsibilities of a position of higher classification for three (3) or more cumulative working days, shall be paid an additional five percent (5%) of the regular pay of their own classification, or the first step of the higher classification, whichever is greater for such time worked in the higher classification.

2.03 CALL-BACK PAY AND OVERTIME
An employee called back to work on their day off or called back to work after he/she has completed their regular shift working day and has left their place of employment shall be paid a minimum of two (2) hours at time and one-half of their regular hourly rate of pay.

It is expressly understood an employee who works overtime immediately subsequent to 122 of 510
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their regular work shift, or an employee who works scheduled overtime immediately subsequent priorto their regular work shift will be compensated at the overtime rate of pay forthe time actually worked, with no minimum number of hours of overtime guaranteed. All time worked beyond a normal workday shall be paid at time and one-half the straight time pay or accumulated as compensatory time off at time and one-half straight time rate. An employee may select compensatory time off in lieu of pay for overtime. In such a case, compensatory time off may be accrued to a maximum of two hundred forty (240) hours.

Hours earned beyond the maximum will be paid out in the employee's paycheck.

Compensatory hours may be cashed out up to 120 hours at the end of the fiscal year only provided 80 hours of vacation and compensatory have been used.

2.04 MEAL ALLOWANCE
A meal allowance of $1510.00 shall be given, or at the option of the City, an equivalent meal provided an employee who works two or more hours immediately following a regular shift, and for each four (4) hours thereafter. If a meal is eaten, the receipt for the meal must be submitted for reimbursement.

2.05 BILINGUAL PAY
The City will compensate each Professional Employee Groupbargaining unit member one hundred dollars ($100) per month ($46.15 per pay period) as compensation for providing bilingual skills, oral and written. All employees requesting compensation under this agreement must pass a City test. The test may examine the employee's ability to converse fluently, read and/or write in a language other than English.

The City reserves the right to determine the need for a specific language and the number of employees required to provide bilingual skills in each language. Compensated employees agree to utilize their bilingual skills whenever called upon.

3.0 LEAVE

3.01 ADMINISTRATIVE LEAVE (for FLSA Exempt Employees)
In lieu of paid overtime, FLSA Exempt Professional employees shall receive seventy (70) hours of Administrative Leave at the beginning of each fiscal year. In addition, those FLSA Exempt Professional employees whose work assignments require additional work effort and/or attendance at evening and/or weekend meetings and/or special events on behalf of the City above and beyond seventy (70) hours per fiscal year shall be eligible for an additional forty (40) hours per fiscal year of Administrative Leave for a total of one hundred ten (110) hours.

The guidelines for making use of Administrative Leave will be as follows:
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1. Personnel shall submit a memorandum requesting time off under Administrative Leave Provisions. Such requests shall be submitted directly to their department heads.

Department heads will approve or deny the request based upon operational needs.

2. The use of Administrative Leave is not automatic and is subject to approval as stated above.

3. Administrative Leave is based on the City's fiscal year and therefore runs from July 1 to June 30.

4. For fiscal year 2021-2022, unused Administrative Leave may be accumulated up to a maximum of two hundred and forty (240) hours or may be cashed out as requested by the employee at the end of the fiscal year only. Said payment shall be based upon the employee's salary rate at the time of the cash out request. The unused 240-hour accumulation does not include the Additional Administrative Leave identified in Section

2.01(8) below.

5.4.Effective calendar year 2023, and every calendar year thereafter, uUnder the following conditions FLSA exempt employees may make an irrevocable election to sell back to the City accrued administrative leave per fiscal year at the employee’s base rate of pay. FLSA exempt employees may make an irrevocable election to sell back to the City up to seventy (70) hours. At the time ofTo remain eligible for distribution, the following must be true:
• The employee is in good standing and meeting performance expectations on the last performance evaluation received.
• The employee must have taken a minimum of eighty (80) hours of vacation, holiday and/or administrative leave in the preceding twelve (12) months. •
• Requests to sell back administrative leave must be received by Payroll Human Resources no later than December 31 of each year for the following year’s election and will be paid out prior to the last pay period of the fiscal year.

These criteria are evaluated at the end of the eleventh (11th) pay period of each calendar year.

The City makes no representation as to the tax consequences of an employee cashing out accrued leave. It is the employee’s sole responsibility to address the tax consequences of cashing out accrued leave.

6.5.Administrative Leave for employees hired after July 1 or leave prior to June 30th of the following year will be prorated.

7.6.Employees may not use Administrative Leave during their first six (6) months of service.

Exceptions to this rule may be granted by Department Heads and the City Manager.

8.7.The first 10 (ten) hours of additional Administrative Leave awarded will be deposited in the same leave bank as regular, recurring Administrative Leave, (70 hours). Additional Administrative Leave awarded above 10 hours will be loaded in a separate Administrative 124 of 510
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Leave bank and must be used during the fiscal year awarded. These hours are awarded for the prior year's work and may not be accumulated or cashed out.

9.8.Upon separation from the City or upon the start of an extended leave from City employment (e.g. military duty, etc.), employees shall receive cash payment on a prorated basis for unused Administrative Leave. Said payment(s) shall be based upon the employee's accrued Administrative and base salary rate at the time of separation or upon the start of an extended leave from City employment.

The award of Administrative Leave is subject to the recommendation of the Department Head and approval by the City Manager.

3.02 BEREAVEMENT LEAVE
Employees shall be granted paid bereavement leave not to exceed (5) workdays upon the death of an employee's immediate family. The five days may be taken non-consecutively. Close relatives are defined as mother, father, sister, brother, spouse, child, grandparent, grandchild, father-in-law, mother-in-law, sister-in-law, brother-in-law, daughter-in-law, son-in-law, stepfather, stepmother, stepchild, domestic partner, and other individuals residing in the household for whom the employee has legal guardianship. In addition, employees may be granted one (1) workday paid bereavement leave to attend the funeral of a close relative not in the employee’s immediate family (for example, aunts, uncles, nephews, nieces, or spouse/domestic partner's close relatives as defined above.) or “designated person” as defined by CFRA. Employees may identify the designated person at the time they request leave from work. Employees may only have one (1) designated person within any twelve (12) month period. Employees shall also be granted time off to attend funerals of fellow employees consistent with the operating requirements.

3.03 HOLIDAYS
The City shall observe the following guaranteed holidays:

New Year's Day January 1
Martin L. King Jr. Birthday 3rd Monday in January
Presidents' Day 3rd Monday in February
Memorial Day 3rd Monday in May
Juneteenth (beginning calendar year
2023) June 19
Independence Day July 4
Labor Day 1st Monday in September
Veteran's Day November 11
Thanksgiving Day 4th Thursday in
November
Friday after Thanksgiving 4th Friday in November
Christmas Eve December 24
Christmas Day December 25
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Effective fiscal year 2022-2023, each employee shall also be granted 24 hours floating holiday time each fiscal year, which may be scheduled for use upon approval. All floating holidays must be used within the fiscal year earned and may not be cashed out. In the event a designated holiday falls upon a normal day off, which is a Saturday, the employee shall observe the previous day off as the holiday. In the event a designated holiday falls on a normal day off, which is a Sunday, the employee shall observe the following day as the holiday.

Should the holiday fall on a Dark(non-working) Friday, eight (8) additional floating holiday hours shall be added to each employee’s floating holiday bank in the pay period immediately before the holiday.

A. CHRISTMAS EVE OBSERVANCE
If Christmas Day falls on a Saturday, the Christmas Day holiday is observed on Friday; the Christmas Eve holiday is then observed on Thursday. If Christmas Day falls on a Sunday, the Christmas Day holiday is observed on Monday and the Christmas Eve holiday is observed on Friday.

B. COMPENSATION FOR HOLIDAYS WORKED
Prior approval for holiday work must be obtained from the City Manager, except in an emergency situation where said approval cannot be obtained. Work performed on a holiday shall be compensated at time and one-half the straight time hourly rate, in addition to regular salary.

3.04 JURY LEAVE
An employee summoned to jury duty or summoned as a witness in a City-related matter shall not suffer a loss of pay or other benefits by reason of said service. Employees shall not be required to report to work on any day when responding to said summons. Employees are required to submit verification of jury leave attendance to their supervisor promptly upon return to work. The juror badge attached to the jury summons notice does not qualify as verification of attendance.

3.05 MILITARY LEAVE
Military leave shall be granted in accordance with the provisions of State Law. All employees entitled to military leave shall give their department head an opportunity within the limits of military requirements, to determine when such leave shall be taken.

3.06 OCCUPATIONAL INJURY LEAVE
For employee injury or disability falling within the provisions of the State Worker's Compensation Disability Act, additional compensation equal to the difference between eightyfive percent (85%) of said employee's regular pay and their disability compensation allowance 126 of 510
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shall be paid for a total not to exceed one hundred seventy-six (176) hours per year, or equal to one-half the amount of the employee's accumulated sick leave, whichever is greater as of July 1 of each fiscal year. In no case shall the employee's compensation while on occupational injury leave be less than the employee's regular pay, nor shall the employee's compensation while on occupational injury leave be greater than the employee's regular pay. Included in the calculation of the one hundred seventy-six (176) hours granted will be compensation for any waiting period, however, not included would be related medical appointments. Following exhaustion of this benefit, an employee may utilize accumulated sick leave to the extent available to make up the difference between said employee's regular pay and their disability compensation insurance.

3.07 PERSONAL LEAVE
The City shall convert twenty (20) hours per fiscal year of accumulated sick leave to Personal Leave to be used for conducting personal or emergency business that cannot be conducted outside regular working hours. A maximum of eight (8) hours, not used during the fiscal year, may be accumulated in addition to the regular twenty (20) hour allowance, increasing the Personal Leave allowance to twenty-eight (28) hours within a fiscal year. In addition, for employees who have accumulated a minimum of one hundred (100) hours of sick leave on July 1 of the fiscal year, the City will convert may utilize eight (8) additional hours of accumulated sick for to Personal Leave during the ensuing fiscal year. For Eemployees who have accumulated two hundred (200) hours of sick leave by the beginning of the fiscal year, the City will convert may utilize twelve (12) additional hours of accumulated sick leave for to Personal Leave purposes. Personal Leave hours credited under this provision are non-cumulative.

The maximum number of Personal Leave hours available in any fiscal year is forty (40) hours, for an employee who is credited with the annual twenty (20) hours, accumulated the allowable eight (8) hours and is eligible for the additional twelve (12) hours if he/she has a cumulative balance of 200 sick leave hours on July 1st. The employee must request Personal Leave at least 48 hours (2 days) prior to time of utilization. In cases of need, the immediate supervisor may waive the 48-hour notification procedure.

3.08 SICK LEAVE
Employees shall earn eight (8) hours sick leave per month (3.69 hours per pay period) without limit on accumulation. Employees absent without pay for more than thirty-six (36) hours during a two week pay period shall not earn sick leave benefits for that pay period. Sick leave shall be taken in periods of no less than one- quarter hour.

Professional employees shall be allowed to convert sixty (60) hours of unused Sick Leave per fiscal year to their Vacation Time Bank provided the employee maintains a balance of four hundred eighty (480) hours of Sick Leave. Conversion of Sick Leave to Vacation Leave is on an hour-for-hour basis and may only take place at the end of each fiscal year.

1. Utilization
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Sick leave may be utilized due to the employee's personal sickness, injury, maternity leave, sickness or injury in the immediate family, in accordance with the provisions outlined in Administrative Policy Memorandum No. 21, Administration of Sick Leave, which shall serve as the operating guideline for both employees and management. Employees shall, whenever possible, make appointments for medical, dental, and similar purposes on nonwork hours. If this is not possible, sick leave may be used for these purposes for a minimum of one hour and shall not exceed four (4) hours except in unusual circumstances.

2. Notice and Certification
In order to receive compensation while absent on sick leave, the employee or someone on their behalf shall notify their immediate supervisor prior to or within one (1) hour after the time set for reporting to work except in extenuating circumstances. When an absence is three (3) consecutive workdays or more, the employee may be required to file a physician's certificate confirming period(s) of disability due to illness/injury with the supervisor for forwarding to the Human Resources Director. When absence, is for three (3) consecutive workdays or more and is due to sickness or injury in the immediate family, the employee is required to file a physician's certificate stating family member's period(s) of disability due to illness/injury with the supervisor for forwarding to the Human Resources Director.

3.09 UNPAID LEAVE OF ABSENCE
The City Manager, upon written request of a full-time employee other than a probationary employee, may grant for the good of the service, a leave of absence without pay for a maximum period of one (1) year. The City Manager may grant an extension of an approved leave of absence without pay for an additional period, said extension not to exceed an additional one (1) year. Leave may be granted if it does not have an unduly adverse impact on the service, the purpose of the leave would be beneficial to the City, or would meet some pressing and extreme need of the employee. Leave hereby authorized may include major medical or disability leave, educational leave, maternity leave, and leave for any other purpose promoting the good of the service. Whenever granted, such leave shall be in writing and signed by the City Manager.

Upon expiration of such a leave, the employee shall be reinstated to the position held at the time the leave was granted and said employee shall retain their rights based on years of service earned prior to the leave of absence. Failure of the employee to report promptly at the expiration of the leave of absence or within a reasonable time after notice to return to duty shall terminate their right to be reinstated.

3.10 VACATION
Vacation leave shall be earned by all employees at the rates indicated in the following table.

Employees may not use vacation leave during the first six months of service except during the Holiday Furlough period between Christmas Day and New Year's Day when City offices are 128 of 510
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closed to the public. Employees absent without pay for more than thirty-six (36) hours during a pay period do not earn vacation benefits for that pay period.

Years of Completed
Service
Bi-Weekly Accrual Rate Annual Accrual Rate
0-3 Years 3.08 hours 80 hours
4-8 Years 4.62 hours 120 hours
9-12 Years 5.38 hours 140 hours
13-15 Years 6.15 hours 160 hours
16+ years 7.69 hours 200 hours
Employees shall accrue vacation leave time based on years of service and may accumulate up to two (2) times the annual accrual rate based on years of completed service.

Employees shall provide notice to their supervisor prior to taking vacation consistent with the table below.

Amount of Vacation
Requested
Prior Notice Required
40-hour or more 2 weeks
Less than 40 hours Day for day proportional period with a minimum of 24 hours (e.g. 3-days requested-3 days prior notice)
The supervisor may waive these notification periods.

A. Vacation Sell back
For calendar year 2022, employees shall have the option of receiving an annual cash payment for up to eighty (80) hours of Vacation Leave provided an eighty 80-hour vacation balance is maintained after cash out. Employee request for cash payment must be submitted to the Payroll Administrative Services Department no later than June 1st and cash payment shall be made at the end of the fiscal year.

Effective calendar year 2023, uUnder the following conditions employees may make an irrevocable election to sell back to the City up to eighty (80) hours of accrued vacation leave per year at the employee’s base rate of pay. At the time ofTo remain eligible for distribution, the following must be true:
• The employee is in good standing and meeting performance expectations on the last performance evaluation received.
• The employee must have taken a minimum of eighty (80) hours of vacation and/or administrative leave in the preceding twelve (12) months. • The employee must have a remaining balance of at least forty (40) hours following the sell back.
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These criteria are evaluated at the end of the eleventh (11th) pay period of each calendar year.

Requests to sell back vacation leave must be received by Payroll Human Resources no later than December 31 of each year, for the following year’s election and will be paid out prior to in the last pay period of the fiscal year.

The City makes no representation as to the tax consequences of an employee cashing out accrued leave. It is the employee’s sole responsibility to address the tax consequences of cashing out accrued leave.

Employees shall receive cash payment for unused vacation, payable at their current salary rate at the time of separation.

4.0 PROBATIONARY PERIOD
The probationary period for all Professional Groupbargaining unit employees shall be 2080 hours (12 months).

5.0 HEALTH AND WELFARE BENEFITS

5.01 MEDICAL PLAN
The City shall contribute to the cafeteria plan, up to Two Thousand Dollars ($2000) per month toward the cost of medical, dental, and vision premiums for all bargaining unit members, regardless of the plan in which they are enrolled. This monthly contribution includes the City’s basic employer contribution for health premiums under PEMCHA which City Council Resolution No. 2279-02 set as the minimum required under PEMCHA. Employees shall pay premium costs exceeding the City's maximum contribution amount.

Effective the first pay date of the month following City Council approval of this Agreement, the City shall increase its contribution to the cafeteria plan up to Two Thousand Two Hundred dollars ($2,200) per month for each bargaining unit member.

Effective the first pay date of 2027, the City shall increase its contribution to the cafeteria plan up to Two Thousand Two Hundred Fifty dollars ($2,250) per month for each bargaining unit member.

The City agrees to advance the cost of medical, dental, and vision premiums when an employee is on leave without pay for medical reasons. Amounts advanced shall be limited to three (3) months and shall be due and payable to the City within six months of return to work or upon termination. Retirees may elect to continue coverage with the group medical plan at the retiree's cost, if approved by CalPERS.

Employees who are also covered for medical benefits through a spouse's or other alternative medical insurance coverage may elect not to enroll in a city group medical plan. In lieu of medical insurance premiums, the City will pay the employee who waives coverage, the amount 130 of 510
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of three hundred and fifty ($350)$300.00 per month or $138.46 per pay period. Employees may elect to receive this payment in cash, paid directly to the employee in their normal paycheck, or to have this amount deposited into the employee's deferred compensation account. Approval for the deferred compensation option is subject to acceptance of satisfactory certification of spousal or other alternative medical coverage by the Human Resources Department. Retirees may elect to continue coverage with the group medical plan.

The City will contribute to PERS health insurance premiums, for retirees who were covered by an MOU between the City and PEG the Union at the time of their retirement and are enrolled in a PERS health plan, and for employees participating in the City’s cafeteria plan described above, an amount equal to the City's basic employer contribution for health premiums which City Council Resolution No. 2279-02 set as the minimum required under PEMHCA.

The Professional Employees GroupUnion agrees to meet and confer with the City regarding the potential restructuring of employee medical insurance benefits, with the understanding that such discussions are not intended to reduce employee benefits, but rather, to assist the City in controlling its medical insurance costs and increase administrative flexibility.

5.02 WEEKLY INCOME PLAN
The City agrees to pay a maximum of $12.50 per month for premium for disability insurance coverage for represented employees. Employees shall be responsible for payment of monthly premiums in excess of $12.50.

5.03 LIFE INSURANCE
The City agrees to provide life insurance and AD&D coverage of $100,000.

5.04 LONG-TERM DISABILITY
The City agrees to pay $12.50 per month per employee for long-term disability insurance coverage, which provides 60-day elimination period, and 60% benefits for a maximum monthly payment of $7,000 at age 65. The City and the employee shall pay any increase in the monthly premium in excess of $12.50 per month equally.

5.05 COORDINATION OF BENEFITS
It is expressly understood that if eligibility for Weekly Income Plan and LTD overlaps, the LTD program benefit level shall be maintained as long as the same insurance carrier provides both plans.
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6.0 RETIREMENT BENEFITS

6.01 PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (PERS)
A. CLASSIC MEMBERS
Consistent with its historical practice, the City paysto CalPERS the fullshare ofthe employee contributions to CalPERS and reports the payments as Employer Paid Member Contributions (EPMC). For classic members receiving payments based on the 2.5%at 55 formula, these payments are equal to 8% of the member employees' reportable income.

For classic members receiving payments based on the 2% at 60 formula, these payments are equal to 7% of the member employees' reportable income.

2.5% at 55: Classic Members hired prior to November 24, 2010, are provided benefits under the CalPERS 2.5% at 55 retirement formula. Beginning June 5, 2006, the City and PEG agreed to employee cost-sharing. The historical cost-sharing payments made by these employees is asfollows:
• Effective June 5, 2006, 3.5%.
• Effective July 26, 2010, 4.5%.
• Effective February 12, 2013, 8%.
• EffectiveMay25,2015,8.5%.
• Effective June 22, 2015, 9%.
• Effective June 20, 2016, 9.5%.
2% at 60: Employees hired on or after January 1, 2011, are provided benefits under the CalPERS 2% at 60 retirement formula.The Parties also agree to employee cost-sharing to cover a portionofthe costs oftheCity'sCalPERS contributions.The historical cost-sharing paymentsmade bythese employeesisasfollows:
• Effective January 1, 2011, 7%.
• EffectiveMay25, 2015, 7.5%.
• Effective June 22, 2015, 8%.
• Effective June 20, 2016, 8.5%.

B. NEW MEMBERS
CalPERS new members hired by the City on or after January 1, 2013, are provided pension benefits using a 2.0% at 62 formula effective January 1, 2013. CalPERS new member employees have historically contributed to the CalPERS system at the following rates:
• Effective January 1, 2013, 7%
• Effective May 29, 2015, 7.5%
• Effective July 1, 2015, 8%
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• Effective July 1, 2016, 8.5%

6.02 MILITARY BUYBACK
The City has amended the PERS contract to allow for the military buy-back provisions at employee’s cost.

7.0 MISCELLANEOUS PROVISIONS

7.01 EDUCATIONAL REIMBURSEMENTS
When an employee voluntarily and with prior approval of their department head, PEG Unit LeadersUnion steward, and the City Manager or designee undertakes an education or training program that will improve their skills and abilities in relation to the job, the City will reimburse the employee upon successful completion of the course for the cost of the course or training.

The reimbursement will be limited to an aggregate annual cap of $9,000 for all Professional Group bargaining unit members, to be distributed by the Professional GroupUnion in accordance with its own procedure. If the books are turned over to the City upon course completion, the City shall reimburse the employee for the costs of the books. Where the class is of unusual value and cannot be scheduled during the employee's off hours, the employee may be excused at no loss of pay.

For purposes of this Section, costs incurred by employees for obtaining and maintaining professional certification or registration, including but not limited to AICP and Registered Civil Engineer status, shall be reimbursable so long as conditions of approval and course completion are met.

7.02 FLEXIBLE SCHEDULING
Flexible scheduling is available to employees when the schedule is mutually agreeable between the employee and the supervisor. Flexible scheduling may be implemented only when it is determined that such arrangements will not interfere with service delivery and general operational effectiveness. It is expressly understood that flexible scheduling shall not apply to any operation in which the staffing level is insufficient to provide continuous service availability during normal operating hours. Flexible scheduling shall include work from home agreements subject to the City’s Telecommute policy.

7.03 SAFETY SHOE/EQUIPMENT PURCHASE
The City agrees to pay eligible bargaining unit employees (those required to purchase and wear construction type, hard-soled boots to be worn on the job consistently) $300.00 in the second pay period of each fiscal year. The Safety Committee shall develop a list of available boots meeting these requirements. Classifications required to wear construction type, hard-soled boots consistently are:
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• Engineer I, II, III
• Environmental Programs Inspector
• Senior Building/Code Compliance Inspector
• Building/Code Compliance Inspector
Employees who have occasion to wear construction type, hard-soled boots on an inconsistent or incidental basis, who believe that a City-paid pair of safety shoes are required or needs replacement, shall contact their department head or designee, who shall determine available allowance and authorize a safety shoe purchase.

An employee may elect to receive City-paid basic prescription safety glasses no more than once every two years, based on the employee's VSP eligibility period. "Basic prescription safety glasses are defined as those furnished with shatterproof lenses, scratch-resistant coating, tinting, and side shields, but not including cosmetic lens treatments such as grinding or upgraded frames."

7.04 ACCESS TO THE MEMORANDUM OF UNDERSTANDING
The City agrees to post a PDF copy of the approved Memorandum of Understanding and any Side Letter Agreement on the Human Resources SharePoint page accessed via the Union.

7.05 JOB DESCRIPTIONS
The City and Professional Groupthe Union agrees to jointly review all future amended and new job descriptions. The City agrees to give the Professional GroupUnion two weeks’ notice prior to submittal of the descriptions to the City Council for approval. Upon nNotice to the City, tThe Professional GroupUnion may request to meet and confer, regarding the modifications of current job descriptions or the creation of new job descriptions. No new or amended job descriptions shall be forwarded to the City Council or posted unless and until the Professional Group Union has had the opportunity to review them.

8.0 GRIEVANCE PROCEDURE
A grievance shall be defined as any dispute, which involves the interpretation or application of the agreement and scope of representation. At the time of initial filing of a grievance involving a disciplinary matter, the employee must elect to utilize either the grievance procedure contained in the Memorandum of Understanding or the grievance procedure outlined in the City Personnel Rules, Section 12.00. Election of either procedure shall preclude utilization of the other.

Grievance submitted in writing pursuant to this provision shall cite the section of the MOU alleged to have been violated. The parties recognize disputes shall be resolved expeditiously at the lowest possible administrative level, notwithstanding the right and desirability of the employee or Professional Groupthe Union to bypass the initial steps if the case involves decision making at a higher administrative level.
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Step 1:

The employee and/or their representative may present the grievance informally, in writing, or orally, to the immediate supervisor within ten (10) working days of the occurrence of the dispute orten (10) working daysfrom such time asthe employee or Professional Groupthe Union could have reasonably been aware of the occurrence. The supervisor shall respond within ten (10) days of submittal by/or discussion with the grievant.

Step 2:

Should the grievance remain unresolved at Step 1, the grievance may be submitted to the department head or their designee within ten (10) working days of the discussion held in Step

1. A written response will be given to the employee and the Professional GroupUnion within seven (7) working days of submittal to the department head or their designee.

Step 3:

Should the matter remain unresolved, the grievance will be submitted to the City Manager or designee and assigned Professional Group representative (as selected by the Professional GroupUnion who shall meet within twenty (20) working days of receipt of the grievance from Step 2 and attempt to resolve the grievance. The City Manager or designee shall provide a written response within ten (10) working days of the date of the discussion with the Professional GroupUnion.

Step 4:

Should the matter remain unresolved, either party may request the involvement of a Factfinder within thirty (30) days of the meeting held in Step 3. The names of five (5) Factfinders shall be obtained from the State of Conciliation Service. The City and Professional Group the Union shall alternatively strike names from the list beginning by a coin flip until one name remains. The City and the Professional GroupUnion agree to divide the cost equally of said Factfinder. The Factfinder designated to hear the dispute shall be authorized to submit a recommendation to the parties to resolve the dispute. Said recommendation must be accepted by both the Professional GroupUnion and the City Council in order to become effective. In the event either party rejects the recommendation the action previously taken, or any compromise settlement reached in Steps 1 through 3 of the grievance procedure shall stand, or other action by the City Council, or the Professional GroupUnion may be considered.

The Factfinder shall have no power to make recommendation, which would change, add, delete, or otherwise amend this Agreement, Rules, Regulations or Resolution of the City by reason of their recommendation, but shall be limited to the interpretation thereof. Parties who have direct knowledge of circumstances relating to the grievance may be present at the request of either party during any stage of proceedings. In the case of employees, they shall be compensated at their regular rate of pay for actual time spent at such meetings. The time between the steps of the procedure may be extended by mutual agreement; all requests for and agreements to extend the deadline shall be confirmed in writing. Failure by the employee or Professional groupthe Union to follow the time limits unless extended by mutual agreement shall cause the grievance to be considered withdrawn. Failure by the City to follow time limits 135 of 510
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unless extended by mutual agreement shall cause the grievance to be settled in favor of the employee.

9.0 MISCELLANEOUS
The City agrees to continue all existing conditions and provisions of the current Memorandum of Understanding in full force and effect for the duration of the Agreement.

10.0 SEVERABILITY
Should any section, clause, or provision of the Memorandum of Understanding be declared illegal by final judgment of a court of competent jurisdiction, such invalidation of such section, clause, or provision shall not invalidate the remaining portions hereof, and such remaining portions shall remain in full force and effect for the duration of this Memorandum of Understanding.

11.0 SURVEY DATA
The City shall conduct a salary survey for the benchmark classifications of the bargaining unit no later than August 31, 2027. The salary survey shall be designed to compare total compensation between similar positions in the established benchmark cities of Fremont, Hayward, Livermore, Milpitas, Newark, Pleasanton, Redwood City, and San Leandro.

The City agrees to make available to Professional Group bargaining representatives, all compensation and benefits comparison data compiled by the City’s negotiations team.

12.0 DURATION
This agreement shall continue in full force and effect from January 1, 20252, through December 31, 20274.

FOR THE CITY OF UNION CITY: FOR THE PROFESSIONAL
EMPLOYEES’ GROUPUNION:
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Appendix A: Bargaining Group Classifications
Number Classification Title FLSA
30060 Accountant Non-Exempt
30250 Assistant Planner Non-Exempt
30230 Associate Planner Non-Exempt
30053 Building/Code Compliance Coordinator Exempt
30090 Case Manager Non-Exempt
30600 Economic Development Coordinator Non-Exempt
30275 Emergency Services Coordinator Non-Exempt
30150 Engineer I (Civil) Non-Exempt
30130 Engineer II (Civil) Non-Exempt
30120 Engineer III (Civil) Non-Exempt
30030 Environmental Analyst I Non-Exempt
30031 Environmental Analyst II Non-Exempt
30040 Environmental Programs Inspector Non-Exempt
30095 Homeless Program Coordinator Non-Exempt
30080 Intervention Counselor Non-Exempt
30185 Lead Construction Inspector Non-Exempt
30066 Lead Payroll Technician Non-Exempt
30065 Payroll Technician Non-Exempt
30100 Recreation Supervisor Non-Exempt
30020 Senior Accountant Non-Exempt
30055 Senior Building/Code Compliance Inspector Non-Exempt 30210 Senior Planner Non-Exempt
30400 Senior Recreation Supervisor Non-Exempt
30260 Senior Systems Analyst Non-Exempt
30310 Sustainability Analyst I Non-Exempt
30320 Sustainability Analyst II Non-Exempt
30053 Building/Code Compliance Coordinator Exempt
30055 Senior Building/Code Compliance Inspector Non-Exempt 30265 Systems Analyst Non-Exempt
30501 Transit Planner-Assistant Non-Exempt
30502 Transit Planner-Associate Non-Exempt
30503 Transit Planner-Senior Non-Exempt
30270 Web and Database Administrator Non-Exempt
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Professional Employees Group (PEG) Side Letter Agreements City of Union City and
Union City Professional Employees Group
Side Letter of Agreement
Remote Work Policy
This Side Letter is by and between the Union City Professional Employees Group (“PEG”) and the City of Union City (“City”) and will become effective following agreement by PEG and adoption by the City.

The City is seeking to adopt a remote work policy to provide the opportunity for some City employees to work remotely and will meet and confer with PEG prior to adopting a remote work policy.

The City will keep the temporary emergency telecommuting guidelines in effect until the remote work policy referenced herein is implemented.
*This Side Letter of Agreement is no longer in place as the Telecommuting Policy (Remote Work Policy) became effective 3/1/2023. 138 of 510
City of Union City and
Union City Professional Employees Group
Side Letter of Agreement
Salary Survey
This Side Letter is by and between Union City Professional Employees Group (“PEG”) and the City of Union City (“City”) and will become effective as soon as administratively possible following agreement by PEG and adoption by the City.

Pursuant to the Strategic Plan adopted by the City in FY 2020-21, the City recognizes its commitment to employees and has taken steps to engage a third-party consultant for the purposes of conducting a total compensation and benefits study for all city classifications.

The City will initiate the RFP process to retain consultant services for these purposes, and will direct the consultant once retained to complete the survey as soon as practicable. The study shall compare eight cities:

Fremont, Hayward, Livermore, Milpitas, Newark, Pleasanton, Redwood City and San Leandro.

Pursuant to this Side Letter Agreement, PEG and the City agree to reopen negotiations when the City’s salary survey is completed for the sole purpose of meeting and conferring over potential equity adjustment increases based on the results of the completed total compensation and benefits survey.

In the event the City’s survey is not completed by end of calendar year 2022, PEG shall have the option to reopen negotiations to meet and confer over potential equity adjustment increases based on the results of the salary survey conducted by PEG in 2021 for MOU negotiations.
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Side Letter to the
Memorandum of Understanding
Between
The City of Union City
and
Professional Employees Group
The City of Union City (“City”) and the Professional Employees Group (“PEG”) (collectively the “Parties”) enter into this side letter to the Parties’ Memorandum of Understanding effective January 1, 2022 through December 31, 2024, to add a new position.

WHEREAS, the City seeks to establish the new Lead Construction Inspector position; and WHEREAS, the City and PEG desire to have PEG serve as the sole and exclusive bargaining representative for the Lead Construction Inspector position; and
WHEREAS, the City and PEG desire to establish the Lead Construction Inspector position as a non-exempt position that receives call back pay and/or overtime; and WHEREAS, the Parties desire to enter into a side letter clarifying and memorializing the Parties’ agreement.

NOW, THEREFORE, the Parties agree to amend Appendix A of the Memorandum of Understanding with the addition in bold as follows:

Number Classification Title FLSA
30060 Accountant Non-Exempt
30250 Assistant Planner Non-Exempt
30230 Associate Planner Non-Exempt
30090 Case Manager Non-Exempt
30275 Emergency Services Coordinator Non-Exempt
30150 Engineer I (Civil) Non-Exempt
30130 Engineer II (Civil) Non-Exempt
30120 Engineer III (Civil) Non-Exempt
30030 Environmental Analyst I Non-Exempt
30031 Environmental Analyst II Non-Exempt
30040 Environmental Programs Inspector Non-Exempt
30095 Homeless Program Coordinator Non-Exempt
30080 Intervention Counselor Non-Exempt
30185 Lead Construction Inspector Non-Exempt
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30065 Payroll Technician Non-Exempt
30100 Recreation Supervisor Non-Exempt
30020 Senior Accountant Non-Exempt
30210 Senior Planner Non-Exempt
30400 Senior Recreation Supervisor Non-Exempt
30260 Senior Systems Analyst Non-Exempt
30310 Sustainability Analyst I Non-Exempt
30320 Sustainability Analyst II Non-Exempt
30053 Building/Code Compliance Coordinator Exempt
30055 Senior Building/Code Compliance Inspector Non-Exempt 30265 Systems Analyst Non-Exempt
30501 Transit Planner-Assistant Non-Exempt
30502 Transit Planner-Associate Non-Exempt
30503 Transit Planner-Senior Non-Exempt
30270 Web and Database Administrator Non-Exempt
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Side Letter Agreement to the Memorandum of Understanding Between
The City of Union City
and
The Professional Employees’ Group
The City of Union City (“City”) and the Professional Employees’ Group (“PEG”), (collectively, the “Parties”) enter into this Side Letter Agreement to the Parties’ Memorandum of Understanding, effective January 1, 2022, through December 31, 2024 (“MOU”), to include the market equity adjustments reflected in Exhibit A, attached hereto.

WHEREAS, the Parties entered into a side letter agreement entitled “City of Union City and Union City Professional Employees Group Side Letter Agreement Salary Survey” (the “prior Side Letter”); and WHEREAS, the City completed a salary survey and met and conferred with PEG pursuant to the terms of the prior Side Letter; and
WHEREAS, the City will provide market equity adjustments as a result of a salary survey conducted; and WHEREAS, the comprehensive data obtained through the salary survey will be used to update the Classification and Compensation Plan; and
WHEREAS, the Parties wish to enter into this Side Letter Agreement clarifying and memorializing the Parties’ agreement and satisfying the Parties’ obligations under the prior Side Letter.

NOW, THEREFORE, the Parties agree that the Parties have satisfied their obligations under the prior Side Letter Agreement and the City agree to amend Section 2.01, Compensation, of the MOU, effective August 7, 2023, to include the market equity adjustments reflected in Exhibit A, attached hereto.

For the City: For PEG:
____________________________________ ____________________________________ Joan Malloy, City Manager Date Trish Heuer Date
____________________________________ ____________________________________ Jason Castleberry, HR Director Valerie Avendano Date
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City of Union City
Classification and Compensation Plan
FY 2025-2026
Effective: August 18, 2025
Amendment #1: August 12, 2025 - Resolution No. 2025-XXX Exhibit B
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Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 FULL-TIME (monthly rates shown )
City Council 10010 Mayor 2,937
City Council 10020 Council Member 2,125
City Manager 20010 City Manager 29,406
UNREPRESENTED Min. Range Max.

Dept. Heads 20020 Deputy City Manager 17,902 21,472
Dept. Heads 20470 Community & Recreation Services Director 17,457 20,930 Dept. Heads 20515 Economic & Community Development Director 17,457 20,930 Dept. Heads 20275 Finance Director 17,457 20,930
Dept. Heads 20280 Human Resources Director 17,457 20,930 Dept. Heads 20290 Information Technology Director 17,457 20,930 Dept. Heads 40010 Police Chief 25,624 26,649 27,715 28,824 29,977 Dept. Heads 20710 Public Works Director 17,786 21,332
Unrep'd. Mgmt. 20030 City Clerk 12,515 13,088 13,691 14,323 14,988 Unrep'd. Mgmt. 21410 Deputy Police Chief 22,307 23,353 24,452 25,602 26,817 Unrep'd. Mgmt. 20145 Human Resources Analyst I 8,473 8,845 9,236 9,647 10,078 Unrep'd. Mgmt. 20180 Human Resources Manager 13,231 13,840 14,476 15,147 15,850 Unrep'd. Mgmt. 20930 Supervising Construction Inspector 10,745 11,232 11,745 12,282 12,846 Unrep'd. Non-Mgmt. 21010 Administrative Specialist - Confidential 7,238 7,602 7,982 8,382 8,802 Unrep'd. Non-Mgmt. 30800 Human Resources Technician 7,633 8,016 8,407 8,837 9,274

MANAGEMENT EMPLOYEES' GROUP (MEG)
Management 20360 Accounting Manager 12,234 12,798 13,385 14,006 14,655 Management 20590 Chief Building Official/Senior Plans Examiner 14,076 14,723 15,406 16,119 16,873 Management 20810 City Engineer 15,813 16,551 17,325 18,136 18,988 Management 20505 Clinical Supervisor 9,400 9,816 10,252 10,711 11,192 Management 20450 Community & Recreation Services Manager 12,339 12,906 13,503 14,128 14,786 Management 20508 Community Services Manager 12,339 12,906 13,503 14,128 14,786 Management 20800 Cyber Security Manager 12,684 13,256 13,855 14,470 15,131 Management 20630 Economic Development Manager 12,232 12,836 13,440 14,036 14,641 Management 20600 Environmental Program Manager 12,653 13,238 13,849 14,492 15,167 Management 20911 Fleet Supervisor 10,978 11,479 12,002 12,554 13,131 Management 20540 Housing & Community Development Manager 12,548 13,128 13,733 14,370 15,038 Management 20500 Intervention Counselor I 7,418 7,741 8,077 8,432 8,802 Management 20090 Management Analyst II 10,059 10,515 10,991 11,488 12,014 Management 20100 Management Analyst III 12,234 12,798 13,385 14,006 14,655 Management 20560 Planning Manager 13,406 14,022 14,672 15,352 16,068 Management 20860 Principal Civil Engineer 13,107 13,713 14,350 15,019 15,718 Management 20920 Public Works Grounds Supervisor 10,978 11,479 12,002 12,554 13,131 Management 20910 Public Works Streets Supervisor 10,978 11,479 12,002 12,554 13,131 Management 20730 Public Works Superintendent 12,759 13,346 13,966 14,613 15,295 Management 20700 Recycling & Solid Waste Program Manager 11,398 11,920 12,469 13,044 13,647 Management 20370 Revenue Collections Manager 12,234 12,798 13,385 14,006 14,655 Management 20912 Transit Manager 12,339 12,906 13,503 14,128 14,786 City of Union City - Classification and Compensation Plan 145 of 510
Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7

POLICE MANAGEMENT ASSOCIATION (PMA)
Police Mgmt. 40020 Police Captain 20,254 21,208 22,209 23,260 24,365 Police Mgmt. 40040 Police Lieutenant 17,170 18,011 18,894 19,830 20,812

POLICE OFFICERS' ASSOCIATION (POA)
UCPOA 40095 Community Resources Coordinator 6,744 7,082 7,437 7,807 8,197 UCPOA 40090 Community Service Aide 6,654 6,950 7,262 7,591 7,937 UCPOA 40240 Confidential Operations Assistant 7,742 8,130 8,536 8,962 9,411 UCPOA 40080 Crime Analyst 9,450 9,922 10,417 10,940 11,486 UCPOA 40241 Executive Assistant to the Police Chief 7,742 8,130 8,536 8,962 9,411 UCPOA 40063 Personnel and Training Supervisor 7,772 8,161 8,569 8,998 9,450 UCPOA 40230 Police Department Office Coordinator 6,697 7,034 7,384 7,754 8,143 UCPOA 40140 Police Office Assistant 6,104 6,410 6,730 7,067 7,420 UCPOA 40050 Police Officer 9,869 10,325 10,791 11,251 11,817 12,408 13,028 UCPOA 40150 Police Officer Recruit I 7,908
UCPOA 40160 Police Officer Recruit II 9,436
UCPOA 40060 Police Records Supervisor 7,772 8,161 8,569 8,998 9,450 UCPOA 40030 Police Sergeant 13,338 13,937 14,556 15,284 16,048 UCPOA 40100 Property & Evidence Specialist 6,654 6,950 7,262 7,591 7,937 UCPOA 40065 Property & Evidence Supervisor 7,772 8,161 8,569 8,998 9,450 UCPOA 40180 Public Services Officer II 7,100 7,456 7,829 8,218 8,630 PD UNREPRESENTED PART-TIME (hourly rates shown)
Unrep. Police PT 60120 Police Cadet 17.44 18.32 19.23
Unrep. Police PT 60150 Police Officer Trainee 50.38
OPERATING ENGINEERS LOCAL 3, PROFESSIONAL EMPLOYEES GROUP (OE3-PEG) Professionals 30060 Accountant 8,658 9,089 9,534 10,021 10,518 Professionals 30250 Assistant Planner 7,699 8,083 8,484 8,910 9,355 Professionals 30230 Associate Planner 8,958 9,404 9,872 10,368 10,883 Professionals 30053 Building Code Compliance Coordinator 11,575 12,179 12,786 13,389 13,993 Professionals 30090 Case Manager 6,853 7,195 7,554 7,933 8,330 Professionals 30600 Economic Development Coordinator 10,386 10,910 11,398 11,922 12,448 Professionals 30275 Emergency Services Coordinator 9,528 10,004 10,496 11,022 11,574 Professionals 30150 Engineer I (Civil) 8,493 8,912 9,361 9,831 10,321 Professionals 30130 Engineer II (Civil) 9,433 9,904 10,387 10,916 11,457 Professionals 30120 Engineer III (Civil) 10,784 11,322 11,881 12,476 13,100 Professionals 30040 Environmental Programs Inspector 10,310 10,853 11,422 12,022 12,657 Professionals 30095 Homeless Program Coordinator/Case Manager 6,683 7,040 7,398 7,756 8,154 Professionals 30080 Intervention Counselor 7,205 7,566 7,945 8,343 8,760 Professionals 30185 Lead Construction Inspector 10,388 10,890 11,353 11,894 12,435 Professionals 30066 Lead Payroll Technician 8,534 8,920 9,384 9,847 10,388 Professionals 30100 Recreation Supervisor 8,550 8,978 9,426 9,897 10,391 Professionals 30020 Senior Accountant 10,010 10,520 11,045 11,592 12,164 Professionals 30055 Senior Building/Code Compliance Inspector 10,310 10,853 11,422 12,022 12,657 Professionals 30210 Senior Planner 10,354 10,898 11,474 12,075 12,710 Professionals 30400 Senior Recreation Supervisor 10,040 10,530 11,043 11,583 12,147 Professionals 30260 Senior Systems Analyst 11,575 12,179 12,786 13,389 13,993 Professionals 30320 Sustainability Analyst II 8,884 9,327 9,795 10,284 10,797 Professionals 30265 Systems Analyst 11,100 11,656 12,239 12,850 13,493 Professionals 30501 Transit Planner - Assistant 7,393 7,762 8,146 8,556 8,984 Professionals 30502 Transit Planner - Associate 8,853 9,293 9,756 10,246 10,753 Professionals 30270 Web and Database Administrator 10,591 11,121 11,677 12,261 12,874 City of Union City - Classification and Compensation Plan 146 of 510
Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7

SERVICE EMPLOYEES' INTERNATIONAL UNION (SEIU)
SEIU 1021 50520 Administrative Assistant I 6,125 6,407 6,701 7,015 7,336 SEIU 1021 50525 Administrative Assistant II 6,701 7,015 7,336 7,678 8,033 SEIU 1021 50530 Administrative Assistant III 7,336 7,678 8,033 8,410 8,805 SEIU 1021 50290 Building/Code Compliance Inspector 8,838 9,248 9,672 10,115 10,577 SEIU 1021 50255 Building Permit Technician 7,014 7,366 7,721 8,077 8,430 SEIU 1021 50251 Building Permit Technician II 7,626 7,996 8,386 8,795 9,224 SEIU 1021 50256 Community Development Technician 6,874 7,220 7,568 7,917 8,261 SEIU 1021 50351 Facility Maintenance Worker 6,937 7,249 7,577 7,925 8,282 SEIU 1021 50100 Finance Specialist III 6,723 7,047 7,379 7,731 8,102 SEIU 1021 50539 Homeless Program Outreach Worker 4,923 5,170 5,428 5,700 5,985 SEIU 1021 50332 Lead Facilities Maintenance Worker 8,130 8,501 8,891 9,286 9,718 SEIU 1021 50361 Leisure Services Maintenance Worker 5,773 6,062 6,365 6,683 7,018 SEIU 1021 50360 Maintenance I - Parks & Grounds 6,294 6,592 6,899 7,222 7,565 SEIU 1021 50330 Maintenance I - Streets 6,537 6,846 7,166 7,502 7,857 SEIU 1021 50342 Maintenance II - Parks & Grounds 7,631 7,991 8,363 8,758 9,171 SEIU 1021 50320 Maintenance II - Streets 7,492 7,845 8,209 8,596 9,003 SEIU 1021 50325 Maintenance Trainee - Parks & Grounds 5,394 5,644 5,909 6,182 6,470 SEIU 1021 50350 Maintenance Trainee - Streets 5,335 5,583 5,845 6,114 6,400 SEIU 1021 50200 Neighborhood Preservation Inspector 8,140 8,518 8,908 9,317 9,742 SEIU 1021 50500 Office Specialist I 5,071 5,303 5,538 5,785 6,047 SEIU 1021 50505 Office Specialist II 5,523 5,770 6,033 6,308 6,593 SEIU 1021 50510 Office Specialist III 6,028 6,303 6,587 6,891 7,206 SEIU 1021 50560 Preschool Site Supervisor II 4,820 5,062 5,316 5,581 5,860 SEIU 1021 50291 Public Works Inspector 8,552 9,033 9,470 9,927 10,406 SEIU 1021 50370 Public Works Maintenance II 6,893 7,217 7,553 7,910 8,283 SEIU 1021 50110 Recreation Administrative Technician 7,533 7,910 8,305 8,721 9,157 SEIU 1021 50160 Recreation Program Coordinator 6,946 7,285 7,644 8,022 8,415 SEIU 1021 50380 Special Projects Coordinator 6,413 6,716 7,029 7,358 7,707 SEIU 1021 50538 Street Outreach Worker 4,923 5,170 5,428 5,700 5,985 SEIU 1021 50341 Street Sweeper Operator 6,973 7,288 7,617 7,967 8,326 SEIU 1021 50405 Technical Support Specialist II 7,258 7,630 8,001 8,372 8,703 SEIU 1021 50517 Transit Coordinator 8,174 8,556 8,993 9,372 9,812 SEIU 1021 50321 Vehicle Heavy Equipment Mechanic 7,481 7,819 8,177 8,547 8,943 SEIU 1021 50326 Vehicle Equipment Technician 6,673 7,005 7,357 7,724 8,110 SEIU 1021 50536 Youth Employment Coordinator 6,659 6,993 7,343 7,710 8,096 SEIU 1021 50537 Youth Services Specialist 6,705 7,042 7,394 7,763 8,151 SEIU REPRESENTED PART-TIME (hourly rates shown)
SEIU 1021 PT 50373 Facilities Maintenance Attendant (PT) 30.08 31.58 33.16 34.82 36.57 SEIU 1021 PT 50533 Community and Recreation Program Specialist 23.63 24.79 26.04 27.32 28.67 SEIU 1021 PT 50505 Office Specialist II (PT) 31.87 33.29 34.81 36.39 38.03 SEIU 1021 PT 50510 Office Specialist III (PT) 34.78 36.36 38.00 39.76 41.57 SEIU 1021 PT 50561 Preschool Site Supervisor I (PT) 22.55 23.66 24.85 26.09 27.39 SEIU 1021 PT 50532 Program Coordinator (PT) 40.07 42.03 44.10 46.28 48.55 UNREPRESENTED PART-TIME (hourly rates shown)
Unrep. Gen. PT 60069 CRS Program Manager (PT) 21.21 22.28 23.39 24.56 25.79 Unrep. Gen. PT 60100 Preschool Aide (PT) 16.50 17.33
Unrep. Gen. PT 60090 Preschool Teacher (PT) 18.86 19.80 20.79 21.83 22.92 Unrep. Gen. PT 60072 Program Coordinator (PT) 24.75 25.99 27.29 28.65 30.08 Unrep. Gen. PT 60232 Recreation Aide (PT) 16.50 17.33
Unrep. Gen. PT 60233 Recreation Leader (PT) 17.68 18.56 19.49 20.47 21.49 Unrep. Gen. PT 60300 Seasonal Maintenance Worker (PT) 23.57 Unrep. Gen. PT 60234 Senior Recreation Leader (PT) 18.86 19.80 20.79 21.83 22.92 Unrep. Gen. PT 60600 Intern (PT) 16.50 60.11
Unrep. Gen. PT 60570 Project Specialist (PT) 16.50 123.49 Unrep. Gen. PT 60400 Retired Annuitant (PT) 16.50 141.59 City of Union City - Classification and Compensation Plan 147 of 510
Agenda Item
DATE: 8/12/2025
TO: HONORABLE MAYOR AND CITYCOUNCIL
FROM: JOAN MALLOY, CITYMANAGER
SUBJECT: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY APPROVING AND

ADOPTING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITYOF UNION CITYAND THE OPERATING ENGINEERS LOCAL 3, MANAGEMENT EMPLOYEES GROUP FOR THE PERIOD OF JANUARY 1, 2025 THROUGH DECEMBER 31, 2027, AUTHORIZING THE CITY MANAGER TO EXECUTE

THE MEMORANDUM OF UNDERSTANDING ON BEHALF OF THE CITY AND APPROVING AN

AMENDMENT TO THE CITY'S SALARY SCHEDULE IN CONFORMANCE WITH CALIFORNIA CODE OF REGULATIONS, TITLE 2, SECTION 570.5

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt the attached resolution approving and adopting the Memorandum of Understanding (MOU) between the City of Union City (City) and the Operating Engineers Local 3, Management Employees Group (OE3-MEG) for the period of January 1, 2025 through December 31, 2027, authorizing the City Manager to execute the MOU on behalf of the City and approving an amendment to the City’s Salary Schedule in conformance with California Code of Regulations, Title 2, Section 570.5.

STRATEGIC PLAN ALIGNMENT
This action supports Strategy 8 of Goal B, Governance and Organization Effectiveness, by ensuring salaries are competitive in order to retain talented staff and to provide an attractive recruiting environment.

BACKGROUND
The City and the Management Employees Group (MEG) initiated negotiations in August 2024 to address the existing MOU that covered the period of January 1, 2022 through December 31, 2024. In September 2024 MEG initiated a decertification and recognition procedure to be represented by Operating Engineers Local 3 (OE3). On March 11, 2025, the City Council adopted Resolution No. 2025- 030 recognizing OE3 as the exclusive bargaining representative for MEG and the group is now known as OE3-MEG. Staff and OE3- MEG have been negotiating in good faith for the successor Memorandum of Understanding (Successor MOU) since April 2025. Both parties have reached a tentative agreement on matters related to wages, hours, and other terms and conditions of employment, consistent with the authority provided by the City Council, as reflected in the Successor MOU.

DISCUSSION
The Existing MOU expired on December 31, 2024. OE3-MEG membership ratified the Successor MOU on August 6, 2025. The Successor MOU does not become effective until approved by the City Council. The deal points of the Successor MOU are as follows:

General Language Clean Up and Corrections: These were made throughout the MOU regarding job titles, union name, sentence structures and punctuation.
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SECTION 1.00 RECOGNITION: Updates the list of classifications to reflect changes in titles for “Budget Manager/Purchasing Agent”, to “Accounting Manager”, and the “Youth & Family Services Manager” to “Community Services Manager”.

SECTION 1.01 DUES DEDUCTION: Add language to conform with dues deduction procedures.

SECTION 2.0 COMPENSATION:
· Cost of Living Adjustments: Provides cost of living adjustments of 3% per year that will become effective the first full pay period following Council approval of this agreement, and then thereafter effective the first full pay period in January 2026, and the first full pay period in January 2027.
· Market Equity Adjustments: Provides a one-time market equity adjustment of 2% effective the first full pay period following Council approval of this agreement for all classifications in the OE3-MEG unit and also brings any remaining classifications more than 7.5% below market median to 7.5% below market median.
· Salary Surveys: Clarify language on completing the City’s salary survey byAugust 31, 2027 for timeliness in negotiations.

SECTION 3 LEAVE: Updates to various leaves, as identified below:

ADMINISTRATIVE LEAVE: General cleanup of terms, removal of outdated terms and clarification of sell back provisions.

BEREAVEMENT LEAVE: Adds “Designated Person” as eligible for employee to use one day of bereavement leave.

OCCUPATIONAL INJURYLEAVE: Updates qualifying language for use of occupational injury leave.

PERSONAL LEAVE: Revise language and clarifies eligibility for the conversion of sick leave to personal leave.

SECTION 6.9 VACATION: Revise and/or remove outdated language, clarifies eligibility for sellback of vacation leave and inserts vacation scheduling language for vacation approvals.

SECTION 6.0 INSURANCE COVERAGE: A. Health and Welfare Coverage: Increases the monthly allowance from $2,000 to $2,200, effective the first pay date of the month following Council approval of this agreement. Effective the first pay date of 2027, this amount increases from $2,200 to $2,250. Increases the “In Lieu” amount for those waiving enrollment due to alternative medical coverage from $300 per month to $350 per month, effective the first pay date of the month following Council approval of this agreement.

FISCAL IMPACT
The estimated cost of this Successor MOU is projected to be an additional $238,000 annually over the life of the contract.

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution approving and adopting the Memorandum of Understanding (MOU) between the City of Union City (City) and the Operating Engineers Local 3, Management Professional Union (OE3-MEG) for the period of January 1, 2025 through December 31, 2027, authorizing the City Manager to execute the MOU on behalf of the City and approving an amendment to the City’s Salary Schedule in conformance with California Code of Regulations, Title 2, Section 570.5.

Prepared by:

JASON CASTLEBERRY, HUMAN RESOURCES DIRECTOR
Submitted by:

JASON CASTLEBERRY, HUMAN RESOURCES DIRECTOR
ATTACHMENTS:

Description Type
Draft Resolution Resolution
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ExhibitA - OE3-MEGMOURedlined Exhibit
Exhibit B- Classification and Compensation Plan Exhibit REVIEWERS:

Department Reviewer Action Date
Human Resources Castleberry, Jason Approved 8/8/2025 - 4:12 PM City Manager’s Department Malloy , Joan Approved 8/8/2025 - 5:48 PM 150 of 510
RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

APPROVING AND ADOPTING THE MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY OF UNION CITY AND THE
OPERATING ENGINEERS LOCAL 3, MANAGEMENT EMPLOYEES
GROUP FOR THE PERIOD OF JANUARY 1, 2025 THROUGH
DECEMBER 31, 2027, AUTHORIZING THE CITY MANAGER TO

EXECUTE THE MEMORANDUM OF UNDERSTANDING ON BEHALF OF

THE CITY AND APPROVING AN AMENDMENT TO THE CITY'S SALARY

SCHEDULE IN CONFORMANCE WITH CALIFORNIA CODE OF
REGULATIONS, TITLE 2, SECTION 570.5
WHEREAS, the existing Memorandum of Understanding (Existing MOU) between the City of Union City (City) and the Management Employees Group (MEG) expired on December 31, 2024; and
WHEREAS, the City and OE3-MEG entered into negotiations for a successor Memorandum of Understanding (Successor MOU); and
WHEREAS, pursuant to the provisions of the Meyers-Milias-Brown Act (Government Code Section 3500, et seq.) and the Union City Municipal Code, the City Manager or their designee, as authorized by the City Council, has met and conferred in good faith with representatives of OE3-MEG on matters related to wages, hours, and other terms and conditions of employment; and
WHEREAS, the representatives of the City and OE3-MEG have reached a tentative agreement for a Successor MOU, attached hereto and incorporated herein by this reference as Exhibit A; and
WHEREAS, the membership of OE3-MEG ratified the Successor MOU on August 6, 2025; and
WHEREAS, the City Council finds that the terms and conditions of the Successor MOU are proper and in the best interests of the City.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby approves and adopts the Memorandum of Understanding between the City of Union City and the Operating Engineers Local 3, Management Employees Group for the period of January 1, 2025 through December 31, 2027; and BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to execute the Memorandum of Understanding on behalf of the City and to take such further actions as may be necessary to implement the MOU, including any necessary non-substantive modifications; and BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby approves an amendment to the City's Salary Schedule to reflect the revisions in compensation provided pursuant to the MOU, effective the first full pay period following Council approval of this agreement (Exhibit B); and 151 of 510 Resolution No. 2025-XXX
MOU – OE3 Management Employees Group (2025–2027)

BE IT FURTHER RESOLVED by the City Council of the City of Union City that if any provisions related to the MOU contained herein are found to be in conflict with provisions of any other previous resolutions related to the MOU, the provisions herein shall prevail.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 12th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:

1. Exhibit A – Memorandum of Understanding Between the City of Union City and the Operating Engineers Local 3, Management Employees Group (January 1, 2025 – December 31, 2027)

2. Exhibit B – Amended City of Union City Salary Schedule (Effective First Full Pay Period Following Council Approval)
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MEMORANDUM OF UNDERSTANDING

BETWEEN

THE CITY OF UNION CITY
AND
OPERATING ENGINEERS, LOCAL 3:

MANAGEMENT EMPLOYEES’ GROUP
January 1, 20252 through December 31, 20274
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2 Table of Contents
SECTION 1.00 RECOGNITION ................................................................................................ 3 SECTION 2.0 COMPENSATION .............................................................................................. 3 A. ACTING PAY ....................................................................................................................... 4 B. BILINGUAL PAY ................................................................................................................... 4 C. ADMINISTRATION OF THE COMPENSATION PLAN ............................................................. 5

1. Salary Surveys and Cost of Living Adjustments (COLA’s)............................................. 5

2. Advancements in Pay ...................................................................................................... 6 SECTION 3.0 LEAVE................................................................................................................ 7 A. ADMINISTRATIVE LEAVE: .................................................................................................... 7 B. BEREAVEMENT LEAVE:........................................................................................................ 8 C. FAMILY LEAVE: ................................................................................................................... 8 D. HOLIDAYS:........................................................................................................................... 9 E. JURY LEAVE: ....................................................................................................................... 9 F. MILITARY LEAVE:.............................................................................................................. 10 G. OCCUPATIONAL INJURY LEAVE: ........................................................................................ 10 H. PERSONAL LEAVE:............................................................................................................. 10 I. SICK LEAVE: ...................................................................................................................... 10 J. UNPAID LEAVE OF ABSENCE: ............................................................................................ 11 K. VACATION: ........................................................................................................................ 11 SECTION 4.0 RETIREMENT BENEFITS (CALPERS)....................................................... 12

4.01 CLASSIC MEMBERS ............................................................................................................ 12

4.02 NEW MEMBERS.................................................................................................................. 13 SECTION 5.0 EDUCATIONAL REIMBURSEMENT .......................................................... 13 SECTION 6.0 INSURANCE COVERAGE.............................................................................. 14 A. HEALTH AND WELFARE COVERAGE: ................................................................................. 14 B. LIFE INSURANCE ................................................................................................................ 15 C. DEFERRED COMPENSATION PLAN:..................................................................................... 15 D. DISABILITY INSURANCE:.................................................................................................... 15 SECTION 7.0 CITY VEHICLES.............................................................................................. 15 SECTION 8.0 UNIFORMS........................................................................................................ 16 SECTION 9.0 WORK SCHEDULES ....................................................................................... 16 SECTION 10.0 SEPARATION ................................................................................................. 16 SECTION 11.0 DURATION...................................................................................................... 16 154 of 510
3 SECTION 1.00 RECOGNITION
The City recognizes the Management Employees Group (MEG)Operating Engineers Local Union #3 Management Employees Group (the “Union”), as the sole and exclusive bargaining representative for the following full-time classifications as well as any new Management management-related classifications by mutual agreement between the City and the Management GroupUnion:

Budget Accounting Manager/Purchasing
Agent
Management Analyst I, II, & III
Chief Building Official/Senior. Plans
Examiner
Planning Manager
City Engineer Principal Civil Engineer
Clinical Supervisor Public Works Superintendent
Communications & Marketing Manager Public Works Grounds Supervisor Cyber Security Manager Public Works Streets Supervisor
Community & Recreation Services Manager
Community Services Manager
Public Works Superintendent
Recycling & Solid Waste Program Manager
Cyber Security Manager
Economic Development Manager
Redevelopment Agency Manager
Environmental Programs Manager Revenue Collections Manager Fleet Supervisor Supervising Accountant
Housing & Community Development
Manager
Transit Manager
Information Technology (IT) Manager Youth & Family Services Manager Intervention Counselor I
SECTION 1.01 DUES DEDUCTION
The City agrees to deduct, on a bi-weekly basis, current and periodic Union dues from the pay of each employee who has heretofore or shall hereafter voluntarily execute and deliver to the Union the payroll deduction authorization card provided by the Union for this purpose.

The employee’s earnings must be regularly sufficient after other legal and required deductions are made to cover the amount of the dues deduction authorized. When an employee is in unpaid status for an entire pay period, no withholding will be made to cover the pay period from future earnings. In the case of an employee who is in unpaid status during only part of the pay period, and the salary is not sufficient to cover the full withholding, no deduction shall be made. All other legal and required deductions have priority over Union dues.

The Recording Secretary of OE3 shall notify /Payroll and Human Resources in writing as to the amount of such dues uniformly required of all members of the Union.

Monies withheld by the City shall be transmitted to the Officer designated in writing by the Recording Secretary of the Union as a person authorized to receive such funds, at the address 155 of 510
4 specified. The Union shall indemnify, defend and hold the City harmless against any claims made, and against any suit instituted against, the City on account of deduction of Union dues and/or the other provisions of this Article. In addition, the Union shall refund to the City any amounts paid to it in error upon presentation of supporting evidence.

SECTION 2.0 COMPENSATION
Effective the first payroll full pay period following the City Council approval of this Agreement, all classifications in the bargaining unit shall receive a three percent (3%) salary increase. In addition to the salary increase, the City will provide a one-time lump sum payment equivalent to the value of a three percent (3%) salary increase for the period of the first full pay period in January through the implementation of the three percent (3%) salary increase referenced above.

Effective the first payroll afterfull pay period in January 1st, 20263, all classifications in the bargaining unit shall receive a three percent (3%) salary increase.

Effective the first payroll afterfull pay period in January 1st, 20274, all classifications in the bargaining unit shall receive a three percent (3%) salary increase.

Effective the first full payroll period following the City Council approval of this Agreement, Fleet Supervisor position salary shall be aligned to equal that of Streets ad Ground Supervisor as in past practice.

Equity Adjustments.

Effective the first full pay period following City Council approval of this Agreement, the City will provide a market equity adjustment increase for all classifications in the bargaining unit of two percent (2%).

Effective the first full pay period following City Council approval of this Agreement, the following classifications shall receive a one-time equity adjustment to the base rate:

Position Adjustment
Economic Development Manager 0.6%
A. Acting Pay
Employees who are assigned by the Department Head or their designee to assume the duties of a position of higher classification and have been assigned and worked one full day or more shall be paid at the first step of the higher classification or 5%, whichever is higher.

B. Bilingual Pay
The City will compensate each management bargaining unit member employee one hundred dollars ($100) per month ($46.15 per pay period) as compensation for providing bilingual 156 of 510
5 skills, oral and/or written. All employees requesting compensation under this agreement must be certified by the City as possessing the required bilingual abilities. Certification may examine the employee's ability to converse fluently, read and/or write in a language other than English. The City reserves the right to determine the need for a specific language and the number of employees required to provide bilingual skills in each language. Compensated employees agree to utilize their bilingual skills whenever called upon.

C. Administration of the Compensation Plan
The Compensation Plan may provide a flat salary rate or a defined salary range for each management bargaining unit classification with a minimum/maximum salary level and one or more intermediate steps. The beginning or normal hiring rate shall usually be at the first or second step of a classification's salary range. Each new employee shall normally be paid at the first or second step upon appointment with the exception that the hiring manager may recommend appointment at a higher step. Appointment at such higher step must be approved by the City Manager.

1. Salary Surveys and Cost of Living Adjustments (COLA’s) The City shall conduct a salary survey for the benchmark classifications of the bargaining unit no later than August 31, 2027. The salary survey shall be designed to compare total compensation between similar positions in the established benchmark cities of Fremont, Hayward, Livermore, Milpitas, Newark, Pleasanton, Redwood City, and San Leandro.

The City shall conduct a Salary Survey for all management employee classifications. The Salary Survey shall be provided to the City Council for their use as in determining management compensation.

The Compensation Survey shall be designed to compare total compensation between similar positions in the established benchmark cities of Fremont, Hayward, Livermore, Milpitas, Newark, Pleasanton, Redwood City, and San Leandro and shall include, at a minimum, the following criteria:

Total Salary and Benefit Categories:
• Maximum monthly base salary
• Uniform Allowance (where applicable)
• Holiday Pay (where applicable)
• Educational Pay (where applicable)
• PERS EPMC (Employer Paid Member Contribution)
• PERS (Normal Cost)
• Deferred Compensation (Employer Paid)
• Medical
• Vision
• Dental
• OASDI
• Medicare
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6 • Life Insurance
• LTD/STD
• Admin Leave
Criteria may be modified in the salary surveys as mutually agreed upon by the parties.

2. Advancements in Pay

1. Step Increase Reviews shall provide the means through which a manager is evaluated and assigned to an appropriate salary level within his or her classification.

2. Scheduled Step Increases:

Management Bargaining Unit employees are eligible to receive Step Increases after meeting the following Time-in-Step Requirements:

STEP TIME-IN-STEP REQUIREMENT
1 6 months
2 6 months
3 12 months
4 12 months
5 N/A
If warranted for the good of the service, or when an employee demonstrates outstanding performance of their duties, that employee may be advanced in step prior to the completion of the above Time-in-Step Requirements and/or may be advanced more than one (1) step.

Such exceptions are contingent upon recommendation of the department head and approval of the City Manager.

If an employee is on leave without pay for more than one (1) month, the time on leave shall be deducted from the employee's accumulated Time-in Step.

Step Increases, however, shall not be granted solely because an employee is eligible according to the above Time-in-Step Requirements. Eligibility is also dependent upon satisfactory job performance as determined by employee's supervisor.

3. Salary Step Schedule:

Salary step increases shall be implemented in the following manner:

An employee who is eligible for a step increase and whose anniversary date occurs during the first seven (7) days of the pay period shall have their step increase implemented on the first day of the pay period during which the anniversary date occurs. 158 of 510
7 An employee who is eligible for a step increase and whose anniversary date occurs during the last seven (7) days of the pay period shall have their step increased implemented on the first day of the following pay period.

SECTION 3.0 LEAVE
A. Administrative Leave:

In lieu of paid overtime, management bargaining unit employees shall receive seventy (70) hours of Administrative Leave at the beginning of each fiscal year. In addition, those management bargaining unit employees whose work assignments require additional work effort and/or attendance at evening and/or weekend meetings and/or special events on behalf of the City above and beyond seventy (70) hours per fiscal year shall be eligible for an additional forty (40) hours per fiscal year of Administrative Leave for a total of one hundred ten (110) hours. The reduction in Administrative Leave will take effect on 07/01/2020.

The guidelines for making use of Administrative Leave will be as follows:

1. Personnel shall submit a memorandum requesting time off under Administrative Leave Provisions. Such requests shall be submitted directly to their department heads.

Department heads will approve or deny the request based upon operational needs.

2. The use of Administrative Leave is not automatic and is subject to approval as stated above.

3. Administrative Leave is based on the City's fiscal year and therefore runs from July 1 to June 30.

4. For fiscal year 2021-2022, unused Administrative Leave may be accumulated up to a maximum of two hundred and forty (240) hours or may be cashed out as requested by the employee at the end of the fiscal year only. Said payment shall be based upon the employee's salary rate at the time of the cash out request. For separation provisions concerning Administrative Leave, please see Section 11.00 of this document. The unused 240-hour accumulation does not include the Additional Administrative Leave identified in Section 1.20(A)(8) below.

5.4.Effective calendar year 2023, and every calendar year thereafter, uUnder the following conditions employees may make an irrevocable election to sell back to the City accrued administrative leave per fiscal year at the employee’s base rate of pay. Management Bargaining unit members employees may make an irrevocable election to sell back to the City up to seventy (70) hours of Administrative Leave. At the time of To remain eligible for distribution, the following must be true:
a. The employee is in good standing and meeting performance expectations on the last performance evaluation received.
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8 b. The employee must have taken a minimum of eighty (80) hours of vacation, holiday and/or administrative leave in the preceding twelve (12) months. c. Requests to sell back administrative leave must be received by Payroll Human Resources no later than December 31 of each year for the following year’s election and will be paid out prior to the last pay period of the fiscal year.

These criteria are evaluated at the end of the eleventh (11th) pay period of each calendar year.

The City makes no representation as to the tax consequences of an employee cashing out accrued leave. It is the employee’s sole responsibility to address the tax consequences of cashing out accrued leave.

6.5.Administrative Leave for employees hired after July 1 or leave prior to June 30th of the following year will be prorated.

7.6.Employees may not use Administrative Leave during their first six (6) months of service.

Exceptions to this rule may be granted by Department Heads and the City Manager.

8.7.The first 10 (ten) hours of additional Administrative Leave awarded will be deposited in the same leave bank as regular, recurring Administrative Leave, (70 hours). Additional Administrative Leave awarded above ten (10) hours will be loaded in a separate Administrative Leave bank and must be used during the fiscal year awarded. These hours are awarded for the prior year's work and may not be accumulated or cashed out.

The award of Administrative Leave is subject to the recommendation of the Department Head and approval by the City Manager.

B. Bereavement Leave:

Employees may be granted paid bereavement leave, not to exceed five (5) workdays, upon the occasion of the death of a close relative. The five days may be taken non-consecutively.

Close relatives are defined as mother, father, sister, brother, spouse, child, grandparent, grandchild, mother-in-law, father-in-law, sister-in-law, brother-in-law, daughter-in-law, sonin-law, stepmother, stepfather, stepchild, domestic partner, or individuals residing in the household for whom the employee has legal guardianship. In addition, employees may be granted one (1) workday’s paid bereavement leave to attend the funeral of a close relative not in the employee’s immediate family (for example, aunts, uncles, nephews, nieces, or spouse/domestic partner's close relatives as defined above) or “Designated Person” as defined by the CFRA. Employees may identify the designated person at the time they request leave from work. Employees may only have one (1) designated person within any twelve (12) month period.. Employees shall also be granted time off to attend funerals of fellow employees consistent with the operating requirements.

C. Family Leave:

The City shall comply with all provisions of the Federal Family Medical Leave Act and the California Family Rights Act, including their respective implementing regulations. However, 160 of 510
9 Administrative Policy Memorandum (APM) #61 shall provide the overriding basis and criteria for all decisions and matters relating to Family Leave.

D. Holidays:

The following are guaranteed holidays:

New Year’s Day January 1
Martin Luther King, Jr.’s Birthday 3
rd Monday in January
President’s Day 3
rd Monday in February
Memorial Day Last Monday in May
Juneteenth (Effective calendar year 2023) June 19th
Independence Day July 4
Labor Day 1
st Monday in September
Veteran’s Day November 11
Thanksgiving Day 4
th Thursday in November
Friday after Thanksgiving 4
th Friday in November
Christmas Eve December 24*
Christmas Day December 25
Effective fiscal year 2022-2023, each employee shall also be granted twenty-four (24) Floating Holiday hours per fiscal year, which may be scheduled for use upon approval. The Floating Holiday hours, if not used within the fiscal year earned, may not be accumulated.

In the event a holiday falls on a normal day off which is either a Saturday or the first day of the two regularly scheduled days off, the employee shall observe the previous workday as the holiday. In the event a designated holiday falls upon a normal day off which is either a Sunday or the second day of the two regularly scheduled days off, the employee shall observe the following workday as the holiday.

Should the holiday fall on a Dark (non-working) Friday, eight (8) additional floating holiday hours shall be added to each employee's floating holiday bank in the pay period immediately before the holiday.
*Christmas Eve Observed
If Christmas Day falls on a Saturday, the Christmas Day holiday is observed on Friday; the Christmas Eve holiday is then observed on Thursday. If Christmas Day falls on a Sunday, the Christmas Day holiday is observed on Monday; there is no Christmas Eve holiday observance. When Christmas Day falls on Monday, there is no Christmas Eve holiday observance.

City offices shall be closed between Christmas Day and New Year's Day.

E. Jury Leave:

An employee summoned to jury duty or summoned as a witness in a City-related matter shall not suffer a loss of pay or other benefits by reason of said service. Employees are required to 161 of 510
10 submit verification of jury leave attendance to their supervisor promptly upon returning to work. The juror badge attached to the jury summons notice does not qualify as verification of attendance.

F. Military Leave:

Military Leave shall be granted in accordance with the provisions of State law. All employees entitled to Military Leave shall give their department head an opportunity within the limits of military requirements to determine when such leave shall be taken.

G. Occupational Injury Leave:

For employee injury or disability falling within the provisions of the State Worker's Compensation Act, additional compensation equal to the difference between said employee's regular pay and their disability compensation allowance shall be paid for a total not to exceed one-hundred seventy-six (176) hours or equal to one-half the amount of the employee's accumulated Sick Leave as of July 1 for each fiscal year, whichever is greater.

Included in the calculation of the one-hundred seventy-six (176) hours granted will be compensation for any waiting period, however not included would be related medical appointments. Following exhaustion of this benefit, employees may utilize accumulated Sick Leave to the extent available to make up the difference between said employee's regular pay and their disability compensation allowance.

H. Personal Leave:

The City shall allow convert twenty (20) hours per fiscal year of accumulated Sick Leave to Personal Leave to be used for conducting personal or emergency business that cannot be conducted outside regular working hours. An additional eight (8) hours will be allowed converted for those employees who have an accumulated Sick Leave balance as of July 1 of each fiscal year of one hundred (100) hours or more for a total of twenty-eight (28) hours per fiscal year. An additional twelve (12) hours will be allowed converted for those employees who have accumulated a Sick Leave balance as of July 1 of each fiscal year of two hundred (200) hours or more, for a total of forty (40) hours per fiscal year. Personal Leave shall not be used as a substitute for, or in conjunction with any other type of leave.

I. Sick Leave:

Employees shall earn three and 69/100 (3.69) hours per pay period of Sick Leave without limit on accumulation. Management Bargaining unit employees shall be allowed to convert sixty (60) hours of unused Sick Leave per fiscal year to their Vacation Time Bank provided the employee maintains a balance of four-hundred eighty (480) hours of Sick Leave.

Conversion of Sick Leave to Vacation Leave is on an hour-for-hour basis and may only take place at the end of each fiscal year.
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11 J. Unpaid Leave of Absence:

The City Manager may grant, for the good of the service, a Leave of Absence without pay for a maximum period of one (1) year. The City Manager may grant an extension of an approved Leave of Absence without pay for an additional period, said extension not to exceed one (1) year. Leave may be granted if it does not have an unduly adverse impact on the service of the City, the purpose of the leave would be beneficial to the City, or it would meet some pressing and extreme need of the employee. Whenever granted, such leave requests shall be in writing and signed by the City Manager. Upon expiration of such a leave, the employee will be reinstated to the position held at the time leave was granted and said employee shall retain their seniority rights based on years of service earned prior to the leave of absence. Failure of the employee to report promptly at the expiration of the Leave of Absence, or within a reasonable time after notice to return to duty shall terminate their right to be reinstated.

Unpaid Leaves of Absence shall not be taken during the first six (6) months of City employment.

Employee is fully responsible for all premiums of benefits while on approved leave.

K. Vacation:

Employees shall accrue vacation benefits annually in accordance with the following schedule and provisions:

Years of
Service
Bi-Weekly
Accrual Rate
Annual
Accrual Rate
Max
Accrual
0 - 3 Years 3.08 80 320
4 - 8 Years 4.62 120 400
9 - 12 Years 5.38 140 440
13 - 15 Years 6.15 160 480
16+ Years 7.69 200 560
For calendar year 2022, employees with years of service over three (3) years shall have the option of receiving an annual cash payment for up to eighty (80) hours of Vacation Leave provided an 80-hour balance vacation balance is maintained after cash out. Employee request for cash payment must be submitted to the Payroll Administrative Services Department no later than June 1st and cash payment shall be made at the end of the fiscal year.

Effective calendar year 2023, uUnder the following conditions employees may make an irrevocable election to sell back to the City up to eighty (80) hours of accrued vacation leave per fiscal year at the employee’s base rate of pay. At the time of To remain eligible for distribution, the following must be true:
• The employee is in good standing and meeting performance expectations on the last performance evaluation received.
• The employee must have taken a minimum of eighty (80) hours of vacation, holiday and/or administrative leave in the preceding twelve (12) months. 163 of 510
12 • The employee must have a remaining balance of at least forty (40) hours following the sell back.

These criteria are evaluated at the end of the eleventh (11th) pay period of each calendar year.

Requests to sell back vacation leave must be received by Payroll Human Resources no later than December 31 of each year, for the following year’s election and will be paid out prior toin the last pay period of the fiscal year.

The City makes no representation as to the tax consequences of an employee cashing out accrued leave. It is the employee’s sole responsibility to address the tax consequences of cashing out accrued leave.

Employees with years of service over three (3) years shall have the option of converting any Vacation Leave to cash (i.e., excess vacation). If vacation leave is converted to cash, employees shall receive a pro-rated portion of Vacation Leave deposited into their bi-weekly paychecks. The accrual rate change shall be effective upon the first pay period after City Council Ratification.

Employees shall be limited to accruing two times their maximum number of annual accrual rate plus 160 hours per year. Employees shall receive cash payment for all unused excess Vacation Leave at their current salary rate at the time of separation or upon the start of an extended leave from City employment.

SECTION 4.0 Retirement Benefits (CalPERS)

4.01 Classic Members
Consistent with its historical practice, the City pays the full share of the employee contributions to CalPERS and reports the payments as Employer Paid Member Contributions (EPMC) on behalf of the CalPERS classic members. For classic members receiving benefits based on the

2.5% at 55 formula, these payments are equal to 8% of the member employees' reportable income. For classic members receiving payments based on the 2% at 60 formula, these payments are equal to 7% of the member employees' reportable income.

2.5% at 55: Classic Members hired prior to November 24, 2010, are provided benefits under the CalPERS 2.5% at 55 retirement formula, with final compensation calculated based on the employee's highest earning year. Employee cost sharing will be 11%. 2% at 60: Employees hired on or after November 24, 2010, are provided benefits under the CalPERS 2% at 60 retirement formula. Final compensation for these employees will be calculated based on the highest three-year average. Employee cost sharing will be 10%. 164 of 510
13 4.02 New Members
CalPERS new members hired by the City on or after January 1, 2013, are provided pension benefits using a 2.0% at 62 formula. New members are responsible for contributing to CalPERS.

Employee cost sharing will be 10%
Specific Features of PERS Benefits
Specific features of the PERS benefits applicable to all employees hired prior to January 1, 2011, include:

1. Indexed Level of the 1959 Survivor Benefit as provided in Section 21574.5

2. One-Year Fiscal Compensation as provided in Section 20042.

3. Post-Retirement Survivor Allowance as provided in Sections 21624, 21626 and 21628.

4. Benefits Payable to Surviving Spouse upon the death of an employee who qualified for retirement shall continue in full should the Spouse remarry as provided in Section 21551.

5. Continuation of Surviving Spouse-Benefits upon remarriage as provided in Section 21635.

6. Military Credit for time served in active military or merchant marine service prior to employment with the City as Public Service as provided in Section 21024, provided such cost of this enhancement be fully borne by the employee.

7. Sick Leave Credit as provided in Section 20965 for any unused sick leave days will be converted to service credit at the rate of 0.004 years of service for each day of sick leave provided there is less than 120 days between the member's separation date and retirement date.

8. Non-Industrial Disability pursuant to Section 21427, providing an annuity equal to 30% of final compensation with five years of service increasing 1% for each year in excess of five years to a maximum of 50% of final compensation.

9. One-time lump sum payout of $500 upon the death of a retiree paid to the retiree's survivor or retiree's estate pursuant to Section 21620.

10. COLA Adjustment of 2% beginning after the second calendar year after the year of retirement and each year thereafter provided the adjustment is not greater than the change in CPI-Section 21329

11. Two Years Additional Service Credit to employees who retire within a specified period provided in Government Code Section 20903

12. Members not covered by Social Security upon retirement shall receive a monthly allowance of $350, $700, or $840 depending on the number of eligible survivors as defined in Section21573.

SECTION 5.0 EDUCATIONAL REIMBURSEMENT
When a management bargaining unit employee voluntarily and with prior approval of the City Manager undertakes any education or training program that will improve their skills and abilities in relation to the job, the City will reimburse the employee upon successful completion of the course for the cost of the course or training to a maximum of three thousand dollars ($3,000) per 165 of 510
14 fiscal year, subject to an annual cap of nine thousand dollars ($9,000) per fiscal year on total educational reimbursements by the City for management group employeesbargaining unit members where the employee identifies the total cost of the course up front. Where the class is of unusual value and cannot be scheduled during the employee's off hours, the employee may be excused at no loss of pay. Employees may be reimbursed for more than one course per fiscal year or over the life of their employment with the City if total cost of all reimbursements does not exceed three thousand dollars ($3,000) per fiscal year. To qualify for reimbursement, employees shall submit written requests to the City Manager and requests shall be considered on a first come, first serve basis each fiscal year.

SECTION 6.0 INSURANCE COVERAGE
A. Health and Welfare Coverage:

1. The City shall contribute to the cafeteria plan up to Two Thousand Dollars ($2,000) per month toward the medical, dental and vision premiums for all bargaining unit members, regardless of the plan in which they are enrolled. This monthly contribution includes the City’s basic employer contribution for health premiums under the Public Employees Medical and Hospital Care Act (“PEMHCA”) which City Council Resolution No. 2279- 02 set as the minimum required under PEMHCA. Employees shall pay premium costs exceeding this amount.

Effective the first pay date of the month following City Council approval of this Agreement, the City shall increase its contribution to the cafeteria plan up to Two Thousand Two Hundred dollars ($2,200) per month for each bargaining unit member.

Effective the first pay date of 2027, the City shall increase its contribution to the cafeteria plan up to Two Thousand Two Hundred Fifty dollars ($2,250) per month for each bargaining unit member.

1.2.Employees who are covered for medical benefits through a spouse’s or other alternative medical insurance coverage may elect not to enroll in a City group medical plan and are not eligible for the City's contribution towards medical, dental and vision premiums as identified in Section 5.00(A)(1). Employees electing this option shall provide proof of medical coverage to the City.

In lieu of payment of medical insurance premiums, the City will pay the employee who waives coverage, the amount of three hundred and fifty dollars ($350300) per month or $138.46 per pay period. Employees may elect to receive this payment in cash, paid directly to the employee in their normal paycheck, or to have this amount deposited into the employee’s 457(b) deferred compensation account. Approval for the cash payment/deferred compensation deposit is subject to acceptance of satisfactory certification of spousal or other alternative medical coverage by the Human Resources Director.
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15 2.3.The City will contribute to PERS health insurance premiums, for retirees who were covered by an MOU between the City and MEG the Union at the time of their retirement and are enrolled in a PERS health plan, and for employees participating in the City’s cafeteria plan described above, an amount equal to the City’s basic employer contribution for health premiums which City Council Resolution No. 2279-02 set as the minimum required under PEMHCA.

Retirees may elect to continue coverage with the group medical and dental plans at retiree’s cost.

3.4.The City agrees to advance the full cost of health premiums (medical, dental, vision, and LTD coverage) when an employee is on leave without pay for medical reasons. Amounts advanced shall be limited to three (3) months beyond any FMLA benefits and shall be due and payable to the City within six (6) months of return to work or upon termination.

Retirees may elect to continue coverage with the group medical and dental plans at retiree's cost, if approved by CalPERS.

B. Life Insurance
The City shall provide life insurance coverage for management personnelbargaining unit members as follows:
$100,000 for life insurance, and $100,000 for accidental death or dismemberment.

Supplemental life insurance is also available, the cost of which shall be borne by the employee.

C. Deferred Compensation Plan:

For the duration of this agreement, the City agrees to contribute one hundred dollars $100.00 per month ($46.15 per pay period) to a pre-tax 401(a) Deferred Compensation Plan.

All details of the Deferred Compensation Plan will be consistent with the requirements of the plan provider.

D. Disability Insurance:

Both Short-Term Disability (STD) and Long-Term Disability (LTD) Insurance programs are available through the Healthcare Cafeteria Plan. Participation in the Short-Term and Long-Term Disability Plans is not optional.

SECTION 7.0 CITY VEHICLES
Public Works Superintendent, Public Works Grounds Supervisor, and Public Works Streets Supervisor shall be provided a City vehicle for their business use. 167 of 510
16 SECTION 8.0 UNIFORMS
Public Works Superintendent(s) shall be provided with a uniform.

SECTION 9.0 WORK SCHEDULES
The City normally operates on a 9/80 work schedule with employees working eighty (80) hours over nine (9) consecutive business days, Monday through Friday. However, Department Heads, with the City Manager approval, shall structure the work schedules for all management bargaining unit employees in their department. In structuring schedules, the Department Head shall be governed by the priority to provide quality service to the community. In delivering these services Department Heads have the opportunity to consider flexible scheduling options. These scheduling opportunities shall remain solely at the City's discretion.

SECTION 10.0 SEPARATION
Upon separation from the City or upon the start of an extended leave from City employment (e.g., military duty, etc.), employees shall receive cash payment on a pro-rated basis for unused Administrative Leave and Holiday Hours. Said payment(s) shall be based upon the employee's accrued Administrative Leave and Holiday hours and base salary rate at the time of separation or upon the start of an extended leave from City employment.

At that time, employees shall also receive full cash payment for any unused accrued vacation leave. As with Administrative Leave and Holiday Hours, said payment shall be based upon the employee's base salary rate at time of separation. However, employees shall not receive cash payment for any unused accrued sick leave. All of the aforementioned separation payments, including additional monies owed from negotiated severance packages, shall be paid to employees within 14 calendar days after separation and shall normally be expensed against the Retirement Reserve Fund or any such reserve fund which shall be established in the future to cover these types of expenses.

SECTION 11.0 DURATION
This Memorandum of Understanding is effective January 1, 20252 and shall continue in full force and effect through December 31, 20274.

For the City: For MEG:

Lilybell Nakamura, Human
Resources Director
Date Mark Camfield Date
Jeff Bailey, Union City
Negotiator
Date Lisa Bachman Date
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17 Derek Farmer Date
Gloria Ortega Date
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18 City of Union City and
Union City Management Employees
Side Letter of Agreement
This Side Letter is by and between City of Union City Management Employees (“Group”) and the City of Union City (“City”) and will become effective as soon as administratively possible following agreement by the Group and adoption by the City.

City will meet and confer with MEG bargaining unit prior to adopting a remote work policy. The intent is to collaborate on policy language and implementation. 170 of 510
19 City of Union City and
Union City Management Employees
Side Letter of Agreement
This Side Letter is by and between City of Union City Management Employees (“Group”) and the City of Union City (“City”) and will become effective as soon as administratively possible following agreement by the Group and adoption by the City.

The City will implement and make available to Group members, a Retiree Health Savings Plan (RHS) that does not incur any cost to the City within six (6) months of ratification of this agreement.
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20 City of Union City and
Union City Management Employees
Side Letter of Agreement
This side letter refers specifically to the MOU requirement for the City to complete a comprehensive, timely and accurate compensation survey for MEG employee classifications. This Side Letter is by and between City of Union City Management Employees (“Group”) and the City of Union City (“City”) and will become effective as soon as administratively possible following agreement by the Group and adoption by the City.

Pursuant to the Strategic Plan adopted by the City in FY 2020-21, the City recognizes its commitment to employees and has taken steps to engage a third-party consultant for the purposes of conducting a total compensation and benefits study for all city classifications City will meet and confer with Group before and during Citywide salary survey process.

The City will initiate the RFP process to retain consultant services for these purposes and will direct the consultant once retained to complete the survey as soon as practicable. The City strategic plan states that this survey will take place during calendar year 2022. Failure to complete the survey by end of calendar year 2022 shall give Group the option to re-open negotiations for the purpose of aligning salaries with comparable cities for the duration of this contract.

Pursuant to this Side Letter Agreement, the Group and the City agree to reopen negotiations regarding the selection of comparable cities, comparable job descriptions and comparable job duties for the sole purpose of meeting and conferring over potential equity adjustment increases based on the results of the completed total compensation and benefits survey.

All other provisions of Section 2.0 Compensation shall remain in place as this side letter refers specifically to the Citywide Strategic Plan Survey of 2022. 172 of 510
Amendment #2: August 12, 2025 - Resolution No. 2025-XXX City of Union City
Classification and Compensation Plan
FY 2025-2026
Effective: August 18, 2025
Amendment #1: August 12, 2025 - Resolution No. 2025-XXX Exhibit B
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Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 FULL-TIME (monthly rates shown )
City Council 10010 Mayor 2,937
City Council 10020 Council Member 2,125
City Manager 20010 City Manager 29,406
UNREPRESENTED Min. Range Max.

Dept. Heads 20020 Deputy City Manager 17,902 21,472
Dept. Heads 20470 Community & Recreation Services Director 17,457 20,930 Dept. Heads 20515 Economic & Community Development Director 17,457 20,930 Dept. Heads 20275 Finance Director 17,457 20,930
Dept. Heads 20280 Human Resources Director 17,457 20,930 Dept. Heads 20290 Information Technology Director 17,457 20,930 Dept. Heads 40010 Police Chief 25,624 26,649 27,715 28,824 29,977 Dept. Heads 20710 Public Works Director 17,786 21,332
Unrep'd. Mgmt. 20030 City Clerk 12,515 13,088 13,691 14,323 14,988 Unrep'd. Mgmt. 21410 Deputy Police Chief 22,307 23,353 24,452 25,602 26,817 Unrep'd. Mgmt. 20145 Human Resources Analyst I 8,473 8,845 9,236 9,647 10,078 Unrep'd. Mgmt. 20180 Human Resources Manager 13,231 13,840 14,476 15,147 15,850 Unrep'd. Mgmt. 20930 Supervising Construction Inspector 10,745 11,232 11,745 12,282 12,846 Unrep'd. Non-Mgmt. 21010 Administrative Specialist - Confidential 7,238 7,602 7,982 8,382 8,802 Unrep'd. Non-Mgmt. 30800 Human Resources Technician 7,633 8,016 8,407 8,837 9,274 OPERATING ENGINEERS LOCAL 3, MANAGEMENT EMPLOYEES GROUP (OE3-MEG) Management 20360 Accounting Manager 12,846 13,438 14,055 14,706 15,388 Management 20590 Chief Building Official/Senior Plans Examiner 14,780 15,459 16,177 16,925 17,716 Management 20810 City Engineer 16,604 17,379 18,191 19,042 19,938 Management 20505 Clinical Supervisor 9,870 10,307 10,765 11,246 11,751 Management 20450 Community & Recreation Services Manager 12,956 13,551 14,178 14,834 15,525 Management 20508 Community Services Manager 12,956 13,551 14,178 14,834 15,525 Management 20800 Cyber Security Manager 13,319 13,919 14,547 15,194 15,887 Management 20630 Economic Development Manager 12,921 13,558 14,197 14,827 15,465 Management 20600 Environmental Program Manager 13,286 13,900 14,541 15,216 15,925 Management 20911 Fleet Supervisor 11,527 12,053 12,602 13,181 13,787 Management 20540 Housing & Community Development Manager 13,176 13,784 14,420 15,088 15,790 Management 20500 Intervention Counselor I 7,789 8,128 8,480 8,854 9,242 Management 20090 Management Analyst II 10,562 11,040 11,540 12,063 12,614 Management 20100 Management Analyst III 12,846 13,438 14,055 14,706 15,388 Management 20560 Planning Manager 14,076 14,723 15,406 16,120 16,872 Management 20860 Principal Civil Engineer 13,763 14,399 15,067 15,770 16,504 Management 20920 Public Works Grounds Supervisor 11,527 12,053 12,602 13,181 13,787 Management 20910 Public Works Streets Supervisor 11,527 12,053 12,602 13,181 13,787 Management 20730 Public Works Superintendent 13,397 14,013 14,664 15,343 16,060 Management 20700 Recycling & Solid Waste Program Manager 11,968 12,516 13,092 13,696 14,330 Management 20370 Revenue Collections Manager 12,846 13,438 14,055 14,706 15,388 Management 20912 Transit Manager 12,956 13,551 14,178 14,834 15,525 City of Union City - Classification and Compensation Plan 174 of 510
Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7

POLICE MANAGEMENT ASSOCIATION (PMA)
Police Mgmt. 40020 Police Captain 20,254 21,208 22,209 23,260 24,365 Police Mgmt. 40040 Police Lieutenant 17,170 18,011 18,894 19,830 20,812

POLICE OFFICERS' ASSOCIATION (POA)
UCPOA 40095 Community Resources Coordinator 6,744 7,082 7,437 7,807 8,197 UCPOA 40090 Community Service Aide 6,654 6,950 7,262 7,591 7,937 UCPOA 40240 Confidential Operations Assistant 7,742 8,130 8,536 8,962 9,411 UCPOA 40080 Crime Analyst 9,450 9,922 10,417 10,940 11,486 UCPOA 40241 Executive Assistant to the Police Chief 7,742 8,130 8,536 8,962 9,411 UCPOA 40063 Personnel and Training Supervisor 7,772 8,161 8,569 8,998 9,450 UCPOA 40230 Police Department Office Coordinator 6,697 7,034 7,384 7,754 8,143 UCPOA 40140 Police Office Assistant 6,104 6,410 6,730 7,067 7,420 UCPOA 40050 Police Officer 9,869 10,325 10,791 11,251 11,817 12,408 13,028 UCPOA 40150 Police Officer Recruit I 7,908
UCPOA 40160 Police Officer Recruit II 9,436
UCPOA 40060 Police Records Supervisor 7,772 8,161 8,569 8,998 9,450 UCPOA 40030 Police Sergeant 13,338 13,937 14,556 15,284 16,048 UCPOA 40100 Property & Evidence Specialist 6,654 6,950 7,262 7,591 7,937 UCPOA 40065 Property & Evidence Supervisor 7,772 8,161 8,569 8,998 9,450 UCPOA 40180 Public Services Officer II 7,100 7,456 7,829 8,218 8,630 PD UNREPRESENTED PART-TIME (hourly rates shown)
Unrep. Police PT 60120 Police Cadet 17.44 18.32 19.23
Unrep. Police PT 60150 Police Officer Trainee 50.38
OPERATING ENGINEERS LOCAL 3, PROFESSIONAL EMPLOYEES GROUP (OE3-PEG) Professionals 30060 Accountant 8,658 9,089 9,534 10,021 10,518 Professionals 30250 Assistant Planner 7,699 8,083 8,484 8,910 9,355 Professionals 30230 Associate Planner 8,958 9,404 9,872 10,368 10,883 Professionals 30053 Building Code Compliance Coordinator 11,575 12,179 12,786 13,389 13,993 Professionals 30090 Case Manager 6,853 7,195 7,554 7,933 8,330 Professionals 30600 Economic Development Coordinator 10,386 10,910 11,398 11,922 12,448 Professionals 30275 Emergency Services Coordinator 9,528 10,004 10,496 11,022 11,574 Professionals 30150 Engineer I (Civil) 8,493 8,912 9,361 9,831 10,321 Professionals 30130 Engineer II (Civil) 9,433 9,904 10,387 10,916 11,457 Professionals 30120 Engineer III (Civil) 10,784 11,322 11,881 12,476 13,100 Professionals 30040 Environmental Programs Inspector 10,310 10,853 11,422 12,022 12,657 Professionals 30095 Homeless Program Coordinator/Case Manager 6,683 7,040 7,398 7,756 8,154 Professionals 30080 Intervention Counselor 7,205 7,566 7,945 8,343 8,760 Professionals 30185 Lead Construction Inspector 10,388 10,890 11,353 11,894 12,435 Professionals 30066 Lead Payroll Technician 8,534 8,920 9,384 9,847 10,388 Professionals 30100 Recreation Supervisor 8,550 8,978 9,426 9,897 10,391 Professionals 30020 Senior Accountant 10,010 10,520 11,045 11,592 12,164 Professionals 30055 Senior Building/Code Compliance Inspector 10,310 10,853 11,422 12,022 12,657 Professionals 30210 Senior Planner 10,354 10,898 11,474 12,075 12,710 Professionals 30400 Senior Recreation Supervisor 10,040 10,530 11,043 11,583 12,147 Professionals 30260 Senior Systems Analyst 11,575 12,179 12,786 13,389 13,993 Professionals 30320 Sustainability Analyst II 8,884 9,327 9,795 10,284 10,797 Professionals 30265 Systems Analyst 11,100 11,656 12,239 12,850 13,493 Professionals 30501 Transit Planner - Assistant 7,393 7,762 8,146 8,556 8,984 Professionals 30502 Transit Planner - Associate 8,853 9,293 9,756 10,246 10,753 Professionals 30270 Web and Database Administrator 10,591 11,121 11,677 12,261 12,874 City of Union City - Classification and Compensation Plan 175 of 510
Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7

SERVICE EMPLOYEES' INTERNATIONAL UNION (SEIU)
SEIU 1021 50520 Administrative Assistant I 6,125 6,407 6,701 7,015 7,336 SEIU 1021 50525 Administrative Assistant II 6,701 7,015 7,336 7,678 8,033 SEIU 1021 50530 Administrative Assistant III 7,336 7,678 8,033 8,410 8,805 SEIU 1021 50290 Building/Code Compliance Inspector 8,838 9,248 9,672 10,115 10,577 SEIU 1021 50255 Building Permit Technician 7,014 7,366 7,721 8,077 8,430 SEIU 1021 50251 Building Permit Technician II 7,626 7,996 8,386 8,795 9,224 SEIU 1021 50256 Community Development Technician 6,874 7,220 7,568 7,917 8,261 SEIU 1021 50351 Facility Maintenance Worker 6,937 7,249 7,577 7,925 8,282 SEIU 1021 50100 Finance Specialist III 6,723 7,047 7,379 7,731 8,102 SEIU 1021 50539 Homeless Program Outreach Worker 4,923 5,170 5,428 5,700 5,985 SEIU 1021 50332 Lead Facilities Maintenance Worker 8,130 8,501 8,891 9,286 9,718 SEIU 1021 50361 Leisure Services Maintenance Worker 5,773 6,062 6,365 6,683 7,018 SEIU 1021 50360 Maintenance I - Parks & Grounds 6,294 6,592 6,899 7,222 7,565 SEIU 1021 50330 Maintenance I - Streets 6,537 6,846 7,166 7,502 7,857 SEIU 1021 50342 Maintenance II - Parks & Grounds 7,631 7,991 8,363 8,758 9,171 SEIU 1021 50320 Maintenance II - Streets 7,492 7,845 8,209 8,596 9,003 SEIU 1021 50325 Maintenance Trainee - Parks & Grounds 5,394 5,644 5,909 6,182 6,470 SEIU 1021 50350 Maintenance Trainee - Streets 5,335 5,583 5,845 6,114 6,400 SEIU 1021 50200 Neighborhood Preservation Inspector 8,140 8,518 8,908 9,317 9,742 SEIU 1021 50500 Office Specialist I 5,071 5,303 5,538 5,785 6,047 SEIU 1021 50505 Office Specialist II 5,523 5,770 6,033 6,308 6,593 SEIU 1021 50510 Office Specialist III 6,028 6,303 6,587 6,891 7,206 SEIU 1021 50560 Preschool Site Supervisor II 4,820 5,062 5,316 5,581 5,860 SEIU 1021 50291 Public Works Inspector 8,552 9,033 9,470 9,927 10,406 SEIU 1021 50370 Public Works Maintenance II 6,893 7,217 7,553 7,910 8,283 SEIU 1021 50110 Recreation Administrative Technician 7,533 7,910 8,305 8,721 9,157 SEIU 1021 50160 Recreation Program Coordinator 6,946 7,285 7,644 8,022 8,415 SEIU 1021 50380 Special Projects Coordinator 6,413 6,716 7,029 7,358 7,707 SEIU 1021 50538 Street Outreach Worker 4,923 5,170 5,428 5,700 5,985 SEIU 1021 50341 Street Sweeper Operator 6,973 7,288 7,617 7,967 8,326 SEIU 1021 50405 Technical Support Specialist II 7,258 7,630 8,001 8,372 8,703 SEIU 1021 50517 Transit Coordinator 8,174 8,556 8,993 9,372 9,812 SEIU 1021 50321 Vehicle Heavy Equipment Mechanic 7,481 7,819 8,177 8,547 8,943 SEIU 1021 50326 Vehicle Equipment Technician 6,673 7,005 7,357 7,724 8,110 SEIU 1021 50536 Youth Employment Coordinator 6,659 6,993 7,343 7,710 8,096 SEIU 1021 50537 Youth Services Specialist 6,705 7,042 7,394 7,763 8,151 SEIU REPRESENTED PART-TIME (hourly rates shown)
SEIU 1021 PT 50373 Facilities Maintenance Attendant (PT) 30.08 31.58 33.16 34.82 36.57 SEIU 1021 PT 50533 Community and Recreation Program Specialist 23.63 24.79 26.04 27.32 28.67 SEIU 1021 PT 50505 Office Specialist II (PT) 31.87 33.29 34.81 36.39 38.03 SEIU 1021 PT 50510 Office Specialist III (PT) 34.78 36.36 38.00 39.76 41.57 SEIU 1021 PT 50561 Preschool Site Supervisor I (PT) 22.55 23.66 24.85 26.09 27.39 SEIU 1021 PT 50532 Program Coordinator (PT) 40.07 42.03 44.10 46.28 48.55 UNREPRESENTED PART-TIME (hourly rates shown)
Unrep. Gen. PT 60069 CRS Program Manager (PT) 21.21 22.28 23.39 24.56 25.79 Unrep. Gen. PT 60100 Preschool Aide (PT) 16.50 17.33
Unrep. Gen. PT 60090 Preschool Teacher (PT) 18.86 19.80 20.79 21.83 22.92 Unrep. Gen. PT 60072 Program Coordinator (PT) 24.75 25.99 27.29 28.65 30.08 Unrep. Gen. PT 60232 Recreation Aide (PT) 16.50 17.33
Unrep. Gen. PT 60233 Recreation Leader (PT) 17.68 18.56 19.49 20.47 21.49 Unrep. Gen. PT 60300 Seasonal Maintenance Worker (PT) 23.57 Unrep. Gen. PT 60234 Senior Recreation Leader (PT) 18.86 19.80 20.79 21.83 22.92 Unrep. Gen. PT 60600 Intern (PT) 16.50 60.11
Unrep. Gen. PT 60570 Project Specialist (PT) 16.50 123.49 Unrep. Gen. PT 60400 Retired Annuitant (PT) 16.50 141.59 City of Union City - Classification and Compensation Plan 176 of 510
Agenda Item
DATE: 8/12/2025
TO: HONORABLE MAYOR AND CITYCOUNCIL
FROM: JOAN MALLOY, CITYMANAGER
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE FOURTH

AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC., IN THE AMOUNT OF $2,988,000, FOR A TOTAL CONTRACT AMOUNT OF $7,989,191, FOR THE FINAL DESIGN OF PHASE (SEGMENT) 2 FOR THE QUARRY LAKES PARKWAY (EAST WEST CONNECTOR) PROJECT, CITYPROJECT NO. 18-04

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt the attached resolution authorizing the City Manager to execute the Fourth Amendment to the Consulting Services Agreement with Mark Thomas & Company, Inc., in the amount of $2,988,000, for a total contract amount of $7,989,191, for the final design of Phase (Segment) 2 of the Quarry Lakes Parkway (East West Connector) Project, City Project No.18-

04. STRATEGIC PLAN ALIGNMENT
This agenda item is aligned with the following:

Goal C, Strategy 2: Economic, Community Development, and Public Safety - Facilitate the build out of the greater Station District Area through the construction of the Quarry Lakes Parkway, completion of the pedestrian rail crossing, and implementing the recommendations of the SouthernAlameda County Regional Rail Integration Study to make the Station District a passenger rail hub served byACE.

BACKGROUND
The Quarry Lakes Parkway project was previously known as the East West Connector roadway, which traversed Fremont and Union City from Mission Boulevard to Interstate 880 (I-880) and was sponsored by the Alameda County Transportation Commission (Alameda CTC). On March 22, 2018, the Alameda CTC approved the request from the City of Union City to be the project sponsor of the former East West Connector Project and identified the following tasks for the City to complete:

1. Complete the final design of the current 2011 roadway design plans

2. Prepare a traffic study update

3. Determine if an update, amendment or addendum is required for the approved 2009 East West Connector EIR

4. Coordinate with transit agencies (BART, Alameda County Transit (AC Transit), Dumbarton Express & Union City Transit), adjacent cities, and pedestrian and bicycle advocacy groups to ensure the design meets the needs of those interests in terms of connectivity, safety and related concerns

5. Execute project (design review) agreements with BART and Union Pacific for the grade separations at BART, Oakland Subdivision and Niles Subdivision

6. Update the overall project cost estimate

7. Report back to the Commission upon completion of this work 177 of 510 Union City became the Project Sponsor, responsible for the design, right-of-way certification and construction of the project. To manage the project more easily, it was also broken into segments, or phases. Phases 1-4 are in Union City and extend from Mission Boulevard to Old Alameda Creek. Phase 5 extends from Old Alameda Creek to Paseo Padre Parkway, crossing both Union City and Fremont. The portion of the project known as Decoto Complete Streets is solely within Fremont and is managed by Fremont. Union City and Fremont are now working together to implement each portion of the project that is in their respective cities.

As the first step in meeting the tasks outlined byAlameda CTC, in August 2018, the City Council adopted Resolution No. 5374-18, which authorized the City Manager to execute the East West Connector Project FundingAgreement (PFA) No.A18-0046, in the amount of $2.5 million, withAlameda CTC. The $2.5 million would be used to update the cost estimate and complete the other tasks.

Once Union City assumed the project, the City Council adopted Resolution No. 5444-19, which authorized renaming the I-880 to Mission Boulevard/East West Connector Project to the Quarry Lakes Parkway (QLP) Project. This was done to reflect the roadways updated purpose as a local, multimodal corridor.

Union City continued to work on the tasks requested by Alameda CTC at the previously mentioned March 2018 Alameda CTC meeting, and on November 19, 2020, City staff, in partnership with Alameda CTC staff, presented a detailed progress report to Alameda CTC.

Staff conveyed how each of the tasks had been completed, except for finalizing the East West Connector plans. The outdated 2011 East West Connector plans that the City needed to complete did not meet current design standards for bicyclists and pedestrians, nor did the plans meet the most recent design and engineering criteria for roadway design, seismic structures, railroad design and other project elements. Extensive redesign and engineering analysis would be needed to bring the plans up to date.

As a result of the presentation in November 2020, and based on Alameda CTC staff recommendations, Alameda CTC adopted Resolution No. 20-013 to allow the East West Connector/Quarry Lakes Parkway Project to move forward with the following funding parameters:

1. Commit the remaining balance of 1986 Measure B funding for the East West Connector (I-880 to Mission Blvd) Project to the Quarry Lakes Parkway Project ($69.0 million) sponsored by Union City and acknowledging that the commitment fulfills the 1986 Measure B funds from the 1986 Transportation Expenditure Plan

2. Allocate $4.2 million of 1986 Measure B funds to complete the Final Design of Phase 1 (7 th Street Connection) and Phase
2 (Gateway Connection)

3. Allocate $17.8 million of 1986 Measure B funds to complete the Final Design of Phase 3 (11 th Street Connection) and
Phase 4 (Grade Separations & Alvarado-Niles Connection) with the condition that full funding for all phases of the segment will be identified in the funding agreement

4. Authorize the Executive Director to execute appropriate funding agreements with Union City for the design of Phases 1, 2, 3 and 4 of the Quarry Lakes Parkway Project up to the amount allocated in the design phases for each segment With this input from Alameda CTC, the City has continued to move the project ahead. On October 12, 2021, the City Council adopted Resolution No. 5841-21, accepting the $4.2 million grant from Alameda CTC’s PFA No. A22-0053 and authorizing the use of those funds for Final Design Services of Phases 1 and 2 for the Quarry Lakes Parkway (East West Connector) Project, City Project No. 18-04 (this is the second Project Funding Agreement. The first Project Funding Agreement awarded $2.5 million for the 2018 East West Connector, as described above).

On January 11, 2022, the City Council adopted Resolution No. 5878-22, authorizing the City Manager to execute a Consultant Services Agreement, C5833, with Mark Thomas & Company, Inc. (Mark Thomas) for the Preliminary Engineering (30% Final Design) of Phases 1 and 2 for the Quarry Lakes Parkway (East West Connector) Project, City Project No. 18-04, in the amount of $1,200,000, funded from the $4.2 millionAlameda CTC grant.

The Preliminary Design effort was focused on the conditions of Alameda CTC Resolution No. 20-013, including: 1) redesigning the Quarry Lakes Parkway to meet NACTO and Caltrans Complete Streets Policies; 2) employing design features for future transit; 3) holding quarterly public meetings to update the bicycle, pedestrian and transit advocates through the City’s Bicycle and Pedestrian Advisory Committee (BPAC) and the City Council meetings for public input and comments; and, 4) convening meetings with the City of Fremont and AC Transit for the potential design of a transit priority lane along Decoto Road, between Dumbarton Bridge and Mission Boulevard.

Union City has led the effort to develop a full funding plan for implementation of Quarry Lakes Parkway, Phases 1-4, and submitted all funding documentation to Alameda CTC staff for their records. This includes all City Council approval actions for: 1) Measure 2014 TEP 21, Dumbarton Corridor Funds of $40 million; 2) TEP 22, Intermodal Station funds of $72.0 million; and, 3) the California Transportation Commission (CTC) approval action for the LATIP funds of $41.8 million, as noted above.

Since the City has assumed the project, the storm drain system has been reevaluated to reduce costs, improve creek restoration, and conserve land; however, the Line M overflow pipe system from the Line M channel to Old Alameda Creek is still required. To prepare an 178 of 510
updated cost estimate for Phases 1-4 as requested by Alameda CTC, and to secure project permits from the regulatory agencies for wetland mitigation, stream alteration permits and storm water treatment, additional engineering and design is required for Phases 3 and

4. Additionally, the portions of the Line M overflow pipe system, the outfall structure into the Old Alameda Creek, and the entire roadway storm water treatment basin must be constructed in Phase 2, one of the first phases of the QLP project. Therefore, design of Phases 3 and 4 were needed to be understood to ensure that:

Updated project cost estimates can be prepared and would incorporate updated seismic standards The City has adequate information to proceed with permit applications to the regulatory agencies for the entire QLP project Portions of the Line M overflow pipe system, outfall structure, and stormwater systems can be constructed as part of Phase 2 On November 22, 2022, City Council adopted Resolution No. 6045-22, authorizing the City Manager to execute Amendment No. 1 to the Consulting Services Agreement, C5833b, with Mark Thomas & Company, Inc., for the Final Design of Phases (Segments) 1 and 2 for the Quarry Lakes Parkway (East West Connector) Project, City Project No. 18-04, in the amount of $3,000,000, for a total contract amount of $4,200,000, from the 2022 Alameda CTC Project Funding Agreement No. A22-0053 grant.

At the same meeting, City Council adopted Resolution No. 6046-22, authorizing the City Manager to execute a Consulting Services Agreement, C5933, with Mark Thomas & Company, Inc., for the Preliminary Engineering (30% Final Design) of Phases (Segments) 3 and 4 for the Quarry Lakes Parkway (East West Connector) Project, City Project No. 18-04, in the amount of $2,087,600, from the balance of the 2018 Alameda CTC Project Funding Agreement No. A18-0046, and appropriating $208,760 from the unused balance of SB-1 Funds.

DISCUSSION
On December 21, 2022, Mark Thomas completed the Preliminary Design (35% Plans) of the combined Quarry Lakes Parkway, Phases 1 and 2, including Preliminary Engineering Reports (Drainage, Geotechnical Design, Hazardous Materials, Stormwater Management, Pump Station Memo, and Lighting and Landscape Concept) and submitted them to outside agencies and utilities for their review and comments.

The Preliminary Design of the Quarry Lakes Parkway, Phases 3 and 4 (Grade Separation Underpass Structures) Plans and Cost Estimate have been updated to meet the latest structure and seismic design criteria required by Caltrans, Union Pacific and BART and in July 2023, Mark Thomas submitted the 35% Plans to the City, Union Pacific and BART for their review and comments. Since the Union Pacific Railroad Public Projects Manual, dated July 30, 2021, Section 5, Grade Separations Projects no longer allow Underpass Structures, Mark Thomas prepared a UPRR Design Variance Request Report explaining and justifying the planned Underpass Grade Separation Structures at Oakland Subdivision (Phase 4) and the Niles Subdivision (Phase 3) and submitted it to Union Pacific Railroad for their review, receiving their conditional concurrence in September 2023.

On August 29, 2023, Union City staff, along with Mark Thomas and their subconsultants (Project Consultant Team) met with Alameda CTC staff to provide a project update for Quarry Lakes Parkway, Phases 1-4, including the Complete Streets design, the engineering design reports updates (Drainage, Hydromodification and Mitigation), the Resources Agencies permit process, and revised cost estimates.

In February 2024, based on the updated plans for Quarry Lakes Parkway, Phases 1-4, Union City staff and the Project Consultant Team submitted updated draft Cost Estimates to Alameda CTC for their initial review.

Quarry Lakes Parkway, Phases 1-4 Cost Estimates have increased from East West Connector cost estimates because the previous project plans from 2011 were outdated and the project component costs did not include an approved stormwater management design (roadway drainage, water quality treatment, hydromodification and Line M overflow system), the proposed Line M Flood Control Channel realignment design (channel section and layout), and environmental mitigation strategies required by Alameda County Water District, Alameda County Flood Control District, San Francisco Regional Water Quality Control Board, and other regulatory agencies.

In addition, the modernized Quarry Lakes Parkway, Phases 1-4 design has contributed to the increase in the cost estimates because:

1. The roadway geometrics, street sections and profile have been re-designed and updated to meet Caltrans’ Complete Streets design guidelines and multimodal policies, including a separate Class I multi-use trail, buffered on-street bike lanes, protected intersections, future far-side transit stops, and enhanced street lighting for all modes. The designs and project updates have been presented at the Union City BPAC meetings and other interested parties, and bike advocates have been invited for public comment and project input

2. The underpass structures, retaining walls, and concrete slab protection over the existing aquifer have been re-designed to meet current structural and seismic design criteria along with BART and Union Pacific design requirements Alameda CTC staff prepared letters and emails to Union City staff in 2024 requesting additional information and details on the revised 179 of 510
cost estimates with discussion on usable segments and allowable costs of various scope elements. The Project Consultant Team and City staff have provided the requested information through letters, emails and meetings.

In September 2024, the Project Consultant Team completed the 65% Plans, Specifications and Estimates (PS&E) of Quarry Lakes Parkway, Phase 2 (Gateway Connection) and submitted it to Alameda CTC for review. In addition, the Consultant repackaged the 35% PS&E of Quarry Lakes Parkway, Phase 1 (7
th Street Connection) and submitted the package to Alameda CTC for review. This submittal also included a revised Cost Estimate for Quarry Lakes Parkway, Phases 1-4.

On October 24, 2024, a meeting was held with Alameda CTC and Union City staff to discuss the design status and the complexity of Quarry Lakes Parkway, Phases 1-4, along with a summary of the key design components. Components include the completed 35% Plans of Quarry Lakes Parkway, Phase 1 (7
th Street Connection), the 65% Plans of Quarry Lakes Parkway, Phase 2 (Gateway Connection), and the Preliminary Engineering (30% Design) of Quarry Lakes Parkway, Phase 3 (11 th Street Connection) and Phase 4 (Alvarado-Niles
Road Connection). The status of the current project funding agreements was discussed, including the remaining grant funds and milestone schedules and that Alameda CTC is committed to supporting project delivery of usable segments. Alameda CTC reiterated the need for a complete 65% design and matching cost estimates to enable their staff to complete the required due diligence related to review of the project scope elements, cost estimates, and reasonableness of the funding plan.

At the same meeting, the City detailed the complexity of the environmental mitigation requirement and stated that the resource agencies led by Regional Water Quality Control Board, are requiring mitigation implementation of Quarry Lakes Parkway Phases (Segments) 1-4 before construction can begin on Phases (Segments) 1 and 2. The City explained that as part of the mitigation the importance of constructing the “gravity flowing” Line M overflow pipe in Segment 1, collecting stormwater from the impacted wetlands (2c Basin and the Line M Detention Basin), and draining into Old Alameda Creek in Phase (Segment) 2.

On December 5, 2024, the Alameda CTC Commission approved Amendment No. 2 to the Project Funding Agreement No. A22-0053 for Phases (Segments) 1 and 2 of the Quarry Lakes Parkway (East West Connector) Project, City Project No. 18-04, increasing the grant funding by $801,191 to complete QLP Phase 1 65% PS&E and extending the expiration date to December 31, 2026, for a total PFA amount of $5,001,191 (see Exhibit A). The increase of $801,191 to Alameda CTC Quarry Lakes Parkway (East West Connector) PFA No. A22-0053 is from the remaining balance of 2018 Alameda CTC East West Connector PFA No. A18-0046, which expired on June 30, 2024.

The design of 65% Plans of Quarry Lakes Parkway, Phase 1 (7 th Street Connection), was delayed because of required coordination and approval by Alameda County Flood Control of the section and layout of the Line M Flood Control Channel realignment, and to better understand the impacts to the Corp Yard site. The updated 65% Plans with the matching cost estimate will be completed by the Consultant Team and submitted by June 2025 to Alameda CTC to enable their staff to complete the required due diligence related to review of the project scope elements, cost estimates, and reasonableness of the funding plan. Alameda CTC anticipates reporting back to the Commission in September 2025 for approval of a future amendment with additional design budget to complete Final Design (100% PS&E) for Quarry Lakes Parkway, Phase 1.

On January 14, 2025, the City Council adopted Resolution No. 2025-006, authorizing the City Manager to execute Amendment No. 2 of the Alameda County Transportation Commission (Alameda CTC) Project Funding Agreement No. A22-0053, to accept an additional $801,191, for a total PFA amount of $5,001,191, for Final Design of Phases (Segments) 1 and 2 for the Quarry Lakes Parkway (East West Connector) Project, City Project No. 18-04.

On February 11, 2025, the City Council adopted Resolution No. 2025-021, authorizing the City Manager to execute the Third Amendment to the Consulting Service Agreement with Mark Thomas & Company, Inc. in the amount of $801,191, for Final Design of Phases (Segments) 1 and 2 for the Quarry Lakes Parkway (East West Connector) Project, City Project No. 18-04, for a total contract amount of $5,001,191.

The Third Amendment to the Consulting Services Agreement with Mark Thomas & Company, Inc., allowed the Consultant to complete the 65% Plans and Engineers Estimate for Phase 1 of Quarry Lakes Parkway by refining the engineering design of the Line M Flood Control Channel realignment, the 7
th Street geometrics, with coordination with Alameda County Flood Control District. The work also included the coordination with Regional Water Quality Control Board on behalf of the resources agencies for the environmental mitigation permit approval of the Quarry Lakes Parkway, Phases (Segments) 1-4 before construction of Quarry Lakes Parkway, Phases (Segments) 1 and 2 along with design of the “gravity flowing” Line M overflow pipe in Phase (Segment) 1, collecting stormwater from the impacted wetlands (2c Basin and Line M Detention Basin) and draining into Old Alameda Creek in Phase (Segment) 2.

On April 30, 2025, the Consultant completed the 65% Plans, Specifications and Estimate (PS&E) of Quarry Lakes Parkway, Phase 1 and submitted to the City and Alameda CTC, Alameda County Flood Control District, Alameda County Water District, Union Sanitary District, PG&E and other utilities, and to Caltrans for their review and written comments.

On May 22, 2025, the Alameda CTC Commission approved the 2026 Comprehensive Investment Plan, which authorizes the Commission to approve the following:
180 of 510

1. Approve the 2026 Comprehensive Investment Plan (CIP), which incorporates:
$60.16 million in new programming and allocation recommendations consisting of Measure B (MB), Measure BB (MBB), Vehicle License Fee (VLF) and Transportation Fund for the CleanAir (TFCA) funds, $32.09 million in previously approved programming actions occurring after the 2024 CIP Update was approved on May 23, 2024, and
Technical adjustments to previously approved CIP funds, including $5.59 million in new allocations of previously programmed funds.

2. Authorize the Executive Director or designee to execute Project Funding Agreements (PFAs) for funding awarded and allocated through the 2026 CIP
As stated in Exhibit A, 2026 Comprehensive Investment Plan, the report identifies new programming and allocation recommendation to advance delivery of projects and to actively leverage significant outside funding in the amount of $9.87 million, three (3) Alameda CTCsponsored projects and Quarry Lakes Parkway were included (description for Quarry Lakes Parkway below):
"Quarry Lakes Parkway (QLP), Union City ($3.995 million, 1986 MB, for QLP, “Segment 2” Project). The QLP project is the last of the project from the 1986 Measure B Transportation Expenditure Plan (1986 MB TEP) with remaining allocated funds. In March 2018, the Commission approved the transfer of the project sponsorship for the I-880 to Mission Boulevard East West Connector Project from Alameda CTC to the City of Union City. The project funding at the time included approximately $89 million of 1986 Measure B funds with $69 million remaining for future expenditure. The $3.995 million recommendation is for the design phase of the QLP, Segment 2 project and is conditioned as follows:

Commission policy as reflected in the current CIP allows for risk management strategies such as initial usable segments to address risks to full project implementation, including significant funding shortfalls. As applied to this recommendation, the Initial Usable Segment strategy is intended to allowfor currently available funding to be put to use to provide some portion of the intended benefits of the overall, underfunded project while minimizing the amount of funding expended at risk on a project with a significant funding shortfall or other impediments to the implementation of the full project. The benefits of the Initial Usable Segment must be independent of the need to construct future segments of the overall project.

The current staff recommendation is made with the understanding that the City needs to develop the design to a level of detail that identifies and supports the delivery of an Initial Usable Segment that is eligible for the 1986 MB funds. The expected deliverable for the recommended allocation for the design phase of Segment 2 is a set of construction-ready plans, specifications and estimates for the Initial Usable Segment." Next Steps
On June 24, 2025, the City Council adopted Resolution No. 2025-087, authorizing the City Manager to execute Amendment No. 3 of the Alameda County Transportation Commission (Alameda CTC) Project Funding Agreement No. A22-0053, to accept an additional $3,995,000, for a total PFA amount of $8,996,191, for Final Design of Phases (Segments) 1 and 2 for the Quarry Lakes Parkway (East West Connector) Project, City Project No. 18-04.

These additional 1986 Measure B funds will provide the Consultant, Mark Thomas & Company, Inc., additional budget (Fourth Amendment) in the amount of $2,988,000 to complete the Final Plans, Specifications and Estimate (PS&E) for Quarry Lakes Parkway Phase 2; $250,000 for Construction Management firm to review the Final PS&E for constructability before advertisement; and the remaining budget of $757,000 for environmental mitigation permit and utility review fees, totaling $3,995,000.

The Fourth Amendment to the Consulting Services Agreement with Mark Thomas & Company, Inc., will also allow the Consultant coordinate with the residential developer of approximately 535 new residential units (25% affordable) on the former Caltrans property on development details such as new roadway alignment, the utility connections, the sidewalk connections, locations of new driveways, the intersections designs and traffic signals, the streetlights, trees, landscaping and irrigation and allow the City to update Caltrans on the anticipated schedule for the deposit of appraised value estimated over $86 million.

FISCAL IMPACT
The FourthAmendment to the Consulting Services Agreement with Mark Thomas & Company, Inc., (C5833) in the amount of $2,988,000, for Final Design of Phase (Segment) 2 of the Quarry Lakes Parkway Project, City Project No. 18-04, will be funded from Capital Projects Grants Fund monies (Account Number 41091804-57128).

There will be no fiscal impact to the General Fund.

RECOMMENDATION
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Staff recommends that the City Council adopt the attached resolution authorizing the City Manager to execute the Fourth Amendment to the Consulting Services Agreement with Mark Thomas & Company, Inc., in the amount of $2,988,000, for a total contract amount of $7,989,191, for the final design of Phase (Segment) 2 of the Quarry Lakes Parkway (East West Connector) Project, City Project No.18-

04. Prepared by:

MarilouAyupan, Public Works Director
Submitted by:

MarilouAyupan, Public Works Director
ATTACHMENTS:

Description Type
Attachment 1 - FourthAmendment Attachment
Attachment 2 -Amendment No. 3 to PFA No.A22-0043 Attachment Amendment 3 - QLPMitigation Permits Attachment
Draft Resolution Resolution
ExhibitA -AlaCTCITEm8.2_2026 CIP Exhibit
Exhibit B- QLPPhase 2 Title Sheet Exhibit
REVIEWERS:

Department Reviewer Action Date
Public Works Ayupan, Marilou Approved 8/8/2025 - 3:09 PM City Manager’s Department Malloy , Joan Approved 8/8/2025 - 8:15 PM 182 of 510

FOURTH AMENDMENT TO THE
CONSULTING SERVICES AGREEMENT (C25PW1067-3A)
WITH MARK THOMAS & COMPANY, INC.

FOR FINAL DESIGN OF QUARRY LAKES PARKWAY, PHASE 2
THIS FOURTH AMENDMENT (the “Fourth Amendment”) is effective as of this 12th day of August, 2025 by and between THE CITY OF UNION CITY, a municipal corporation, (“City”) and Mark Thomas & Company, Inc., ("Consultant"), collectively referred to as the "Parties." W I T N E S S E T H:

WHEREAS, on January 3, 2022, the Parties entered into a Consulting Services Agreement (C5833) (“Agreement”) wherein the Consultant will provide the City with consulting services related to Final Design of Phases 1 & 2 for Quarry Lakes Parkway, City Project No. 18-04, in the amount of $1,200,000; and
WHEREAS, on November 22, 2022, the Parties entered into a First Amendment to the Agreement to Consulting Services Agreement (C5833b) (“First Amendment”) to perform final design services for Quarry Lakes Parkway Phase 1 to 30% PS&E level and Phase 2 to 65% PS&E level in the amount of $3,000,000 and a total contract amount of $4,200,000: and WHEREAS, on December 19, 2023, the Parties entered into a Second Amendment to Consulting Services Agreement (C5833c) (“Second Amendment”) to extend the terms of services to June 30, 2025; and
WHEREAS, on February 11, 2025, the Parties entered into a Third Amendment to Consulting Services Agreement (C25PW1067-3A) (“Third Amendment”) to perform final design services for Quarry Lakes Parkway Phase 1 to 65% PS&E level in the amount of $801,191 and total contract amount of $5,001,191; and
WHEREAS, the Parties desire to further amend the Agreement to expand the scope of services, extend the terms of services, and to increase the compensation; and WHEREAS, the City and Consultant desire to enter into this Fourth Amendment.

NOW, THEREFORE, the Parties hereto do mutually agree as follows:

1. The “Scope of Services”, as set forth in Exhibit A of the Agreement, is hereby amended to include the services contained in Exhibit A of this Fourth Amendment, attached hereto and incorporated herein by reference.

2. The “Term of Services” as set forth in the first sentence of Section 1.1, is hereby extended to June 30, 2027.
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Fourth Amendment to the Consulting Services Agreement
between City of Union City and Mark Thomas & Company, Inc.

3. The “Compensation Schedule”, as set forth in Exhibit B of the Agreement, is hereby amended to first sentence of Section 2 "COMPENSATION" of the Agreement is hereby amended to reflect payment based upon a sum increase of Two Million Nine Hundred Eighty-Eight Thousand Dollars ($2,988,000), as set forth in Exhibit B-1 of this Fourth Amendment. The total compensation under the Agreement including this Amendment shall not exceed a total contract amount of Seven Million Nine Hundred Eighty-Eight Thousand One Hundred Ninety-One Dollars ($7,989,191).

The first sentence of the original agreement shall now read:

City hereby agrees to pay Consultant a sum not to exceed Seven Million Nine Hundred Eighty-Eight Thousand One Hundred Ninety-One Dollars ($7,989,191), notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement.

4. The “Project Schedule” is hereby amended as depicted in Exhibit A-2, attached hereto and incorporated herein by reference.

5. The “Staffing Plan” is hereby amended as depicted in Exhibit B-2, attached hereto and incorporated herein by reference.

6. The “Rate Schedule” is hereby amended as depicted in Exhibit B-3, attached hereto and incorporated herein by reference.

7. All other provisions of the Agreement, remain unchanged except as modified by this Fourth Amendment.

IN WITNESS WHEREOF, the City and the Consultant have executed this Amendment effective as of the date hereinabove written.

THE CITY OF UNION CITY MARK THOMAS & COMPANY, INC.

By By
Joan Malloy Shawn O’Keefe
City Manager Principal / Vice President
Attest:
___________________________
Thai Nam N. Pham
City Clerk
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Fourth Amendment to the Consulting Services Agreement
between City of Union City and Mark Thomas & Company, Inc.