Agenda packet — Upland City Council, April 13, 2026 (part 5 of 5)

TECHNICAL SPECIFICATIONS

5.0 GENERAL LANDSCAPE MAINTENANCE SPECIFICATIONS
This specification establishes the standards of maintenance for landscaped areas in the City of Upland.

The Contractor's primary responsibility will be to maintain the landscape areas at the highest industry standards by integrating innovative and progressive techniques and to follow the objectives as set forth in these specifications.

The Contractor shall furnish all labor, equipment, materials, tools, services, and special skills required to perform the landscape maintenance as set forth in this specification and in keeping with the highest standards of quality and performance.

Maintenance of the landscape shall include but not be limited to inspections, mowing, trimming, shrub pruning, fertilization, aeration, weed control, cultivation, pest control, de- thatching, plant replacements, renovation, and clean-up of drainage facilities. It is the intent to schedule maintenance to keep this site in a state of healthy vigorous growth.

Contractor shall be responsible for all repairs, at the Contractor's expense, to the complete in-ground portion of the irrigation system from the point that irrigation water exits the system to the point of connection with the water meter.

Irrigation maintenance shall include inspections, operation of the systems, adjustments, repairs, modifications, improvements, testing, analysis, and other work as needed.

The Contractor will provide a Maintenance Schedule, as directed by the City, showing the schedule of Maintenance Operations including, but not limited to: mowing, aeration, thatching, pruning, insecticide/herbicide application, the application of fertilizers to shrubs, ground cover and turf, restroom cleaning and trash removal.

5.1 SUPERVISION:

The Contractor shall assign a supervisor working regular hours for the duration of this contract for each awarded area. He or she shall have a minimum of five-years' experience as a Landscape Supervisor. The supervisor shall be capable of communicating effectively both in written and verbal English.

5.2 PERSONNEL
A. The Contractor shall provide personnel fully trained in all phases of landscape irrigation systems operation, maintenance, adjustments, and repairs; in all types of components, to include irrigation controllers, valves, master valves, moisture sensing devices, and sprinkler heads; and with all brands and models of irrigation equipment used within the City.

B. The Contractor shall provide personnel knowledgeable of, and proficient in, current water management concepts, with the capability of working with City staff in implementing more advanced water management strategies.

Page 431 of 479 ends

C. The Contractor shall provide personnel capable of verbal and written communication of the English language at a professional level.

5.3 PROJECT INSPECTION
Upon request, the Contractor or his representatives will walk the project with the City's Landscape Supervisor or other Representatives for the purpose of determining compliance with the specifications or to discuss required work. Contractor representatives must be authorized to sign documents that affect changes to the job.

5.4 SAFETY
Contractor shall be responsible for providing a safe workplace, and compliance with standards and regulations of the California Occupational Safety and Health Act (Cal OSHA), Federal Occupational Safety and Health Act (OSHA), California Division of Industrial Safety Orders (CDIS), and any other applicable government law or City Risk Management standards.

5.5 NON-PERFORMANCE
All work performance shall be subject to inspection and approval by the City's Landscape Supervisor. If performance is unsatisfactory, or work is not performed, a deduction shall be applied to the Contractor's billing in accordance with the deduction schedule listed below. A City issued deficiency notification form shall be used whenever deductions are applied.

The sum of the detailed cost line item, per individual landscape maintenance task not performed per these specifications, shall be deducted, and forfeited from payments to the Contractor.

5.6 TURFGRASS
A. General

1. Watering: A regular, deep watering program shall be accomplished to give the best results. The established turf should not be kept moist but should dry out somewhat between watering. Allow turf to dry before mowing.

2. Aeration: Mechanically aerate all turf areas as often as required or as directed by the City's Landscape Supervisor to reduce compaction/stress conditions, which will offer greater water penetration and reduce runoff. Not to exceed 4 times per year. In those areas where soil condition is poor, top dressing may be required by the City Landscape Supervisor. When top dressing is required, the Contractor shall submit a request for extra work which must be approved by the City Landscape Supervisor before work is scheduled.

Use a plug aerator with 1/2 inch tines. Any areas that show excessive compaction shall receive additional treatment as required to alleviate this condition. The scheduling of aeration will be recorded on the Maintenance Schedule and shall be performed no less than two (2) times per year. In rocky areas, a solid tine or vertical slice aerator will be required.

Page 432 of 479 ends

3. Mowing: All turf areas shall be mowed a minimum of once per week, except for the months of November, December, January, and February which shall be mowed every other week. Unless otherwise directed by the City's Landscape Supervisor, cut cool season turf grass at 2 inches. Common Bermuda and other warm season grasses shall be mowed to not exceed 1 inch, hybrid Bermuda at 3/4 inches. Avoid removing more than one-third of the leaf area blade at any one time. Remove or catch the clippings. Use rotary type mowers for cool season grasses and reel type mowers for warm season grasses with sharp blades (blades should be sharpened or replaced at least twice a week). All debris must be removed daily and disposed of legally off- site. Care shall be exercised during the mowing operation to prevent damage to trees and other obstacles located within the turf areas such as electrical boxes or fixtures. Do not mow areas that are saturated with water. Alternate mowing patterns shall be used whenever possible to prevent wheel ruts in turf areas. If ruts are made, contractor will make repairs at his own expense. The Landscape Supervisor must approve of all mowing equipment used by the contractor. Small rotary push mowers will be required for parkways and other small areas.

It is the intent of the City that the contractor uses mulching mower equipment to mow all turf areas. The contractor may be required, at the discretion of the Landscape Supervisor, to bag and remove grass clippings if the use of mulching mowers creates a hazardous or messy condition in the work area, such as sports ballfields and soccer fields. Mulching clippings will hinder the use of play.

4. Fertilizing: Apply fertilizers so as to provide sufficient nitrogen and other basic nutrients on a regular basis to maintain the turf in a healthy condition, or as directed by the Landscape Supervisor. Fertilizer will be applied as often as required to always maintain deep green color. The type of turf and time of year will determine the type of fertilizer used. The frequency of application will greatly depend on the amount of leaching caused by excess use of water. The type of fertilizer used, and frequency applied will be recorded. Coordinate all fertilizer applications with the Landscape Supervisor.

5. Trimming and Edging: Trim around walls, buildings, curbs, header boards, valve boxes, quick couplers, and paved areas on a weekly basis to present a neat, clean appearance. Chemically edge around trees (tree wells) within a minimum 18" radius from the trunk using care not to damage the tree trunk or roots. At no time will chemical edging be allowed on anything other than tree wells unless directed otherwise in writing by the Landscape Supervisor.

6. Dethatching: Dethatch all turf areas once per fiscal year at a time when there will be the least amount of stress to turf, preferably in the Spring or Fall.

Dethatching will be in accordance with the following methods:

Step 1: Aerify entire area using an aerator with '/2 inch tines.

Step 2: Verticut the entire area using a thatching machine set to contact the soil line.

Page 433 of 479 ends

Step 3: Verticut in two different directions. Pick up debris with a turf vacuum.

Step 3: Mow with rotary mower at regular cutting height as specified above or as directed by the Landscape Technician.

7. Refurbishment of Turfgrass:

Turf areas that thin out due to shading effect of trees, structures, and irrigation malfunction (due to Contractor's negligence)will be reseeded with an approved grass seed to restore the thinning areas. Coordinate with the Landscape Supervisor. This will not be considered extra work. In the winter months the Landscape Supervisor may require sod.

8. String Trimmers
Care shall be exercised with regard to the use of string trimmers to prevent damage to building surfaces, walls, header board, light fixtures, signage, etc.

String trimmers shall not be used within 18" of a tree trunk.

9. Weed Control
Contractor shall always maintain all/citywide landscape areas in a weed free condition using either chemical or mechanical means. Pre-emergent herbicide applications shall be required to control crabgrass in all turf areas. The Contractor shall exercise extreme care and caution while applying chemical weed controls to avoid damaging any non-target plant materials. Before such applications are made, the turf should be well established and in a vigorous growth condition. All chemical applications will be recorded and coordinated with the City Landscape Supervisor.

5.7 SHRUB MAINTENANCE
A. Pruning

1. Shrubs shall be pruned as required for safety, removal of broken, dead, and diseased branches, general containment, and appearance.

2. All shrubbery shall be pruned, trimmed, thinned, and suckers removed to properly contain its size with respect to species, size of planters and the best health of the plant. Coordinate with the City Landscape Supervisor.

3. Prune shrubs to retain as much of the natural informal appearance as possible, consistent with intended use. Coordinate with City Landscape Supervisor.

4. Shrubs used as formal hedges or screens shall be pruned as required to present a neat appearance.

5. Remove any spent blossoms or dead flower stalks as required to present a neat appearance.

6. Shrubs and mounding shall not exceed 2 feet in height within areas

Page 434 of 479 ends

required for vehicle sight distance depending upon roadway topography (i.e., medians and street corners). Coordinate with the City Landscape Supervisor.

7. Shrubs shall be maintained within the limits of confined areas (i.e., narrow medians, walkways, etc.) so as not to encroach onto walkways.

8. Shrubs shall be trimmed to maintain horizontal clearance along all walkways and trails to prevent encroachment onto private property.

B. Shrubbery Replacement
The Contractor, at their expense, shall be responsible for the complete removal and replacement of shrubbery lost due to negligence by the Contractor as determined by the City Landscape Supervisor.

C. Pruning Schedule
Shrubs shall be pruned and trimmed as needed, or as requested by the City Landscape Supervisor.

D. Fertilization
Contractor shall apply a balanced fertilizer as needed in shrub areas to maintain a healthy appearance and condition, or as directed by the City Landscape Supervisor
E. Cultivation and Mulching
Contractor shall cultivate landscape bed areas and tree wells sufficiently and often enough to control weed growth and maintain existing irrigation and drainage ditches. Mulch is also required to be applied in all open-dirt areas and/or around trees as required by the landscape inspector (mulch will be supplied or paid for by the City).

F. Irrigation (Deep Soaking)
Deep soaking shall be defined as the application of sufficient quantities of water, without excessive run-off, to maintain the reasonable health and vigor of plants.

Basin modifications may be required. Quantities of water shall be sufficient to allow for deep water penetration and encouragement of deep rooting of the plants.

5.8 VINES
A. General

1. Vines and espalier plants shall be checked and re-tied as required.

Secure vines with appropriate ties to promote directional growth on supports.

2. Do not use nails to secure vines on masonry walls.

3. Existing vines planted in pockets not provided with sprinklers shall be deep watered as needed to promote optimum growth.

4. Pruning of vines will be in accordance with good horticulture practices.

Page 435 of 479 ends

5. Vines shall be trimmed as required for safety, disease, general containment, or appearance, or as directed by the City Landscape Supervisor.

6. All vines planted on walls shall be trimmed and maintained 18" from the top of the wall.

5.9 GROUNDCOVER
A. General

1. Trim ground cover plantings as required for general containment and to present a neat, clean appearance.

2. Weeds shall be controlled and not reach two inches (2") in height.

Remove weeds by chemical or mechanical means as approved by the City Landscape Supervisor.

3. Keep ground cover trimmed back from all utility cabinets, irrigation controller units, valve boxes, quick couplers, or any other appurtenances or fixtures. Do not allow ground cover to grow up the trunks of trees, into shrubs, on structures or walls unless directed by the landscape inspector. Keep trimmed back approximately 4 inches from structures, walls, etc. Coordinate trimming around base of shrubs/trees with City Landscape Supervisor.

4. Bare soil areas shall be cultivated a minimum of once per month and/or mulched as directed by the landscape inspector. Mulch will be supplied or paid for by the City.

5. Contractor to provide regular maintenance of landscaped areas surrounding monument signs located at key entry points to the city, as well as a one-time planting and installation project. As part of the initial work, a one-time planting of low-maintenance, drought-tolerant plants will be completed to enhance visual appeal and reduce long-term upkeep. Additionally, an area divider- such as a concrete border or similar durable material - will be installed to clearly separate the monument landscaping from adjacent landscape areas, ensuring a defined and professional look. Ongoing maintenance shall be conducted on a scheduled basis to support the ongoing health and appearance of the site. Services include weeding, pruning of shrubs, debris removal, and seasonal care to maintain a clean and attractive appearance.

5.10 TREE MAINTENANCE
A. General

1. Euclid Trail Pepper Trees — Foothill to 24th Street. (910) Bi-Annually, as directed by the Landscape Supervisor, remove trunk foliage growth and prune/remove low hanging foliage up to 12' high.

2. Contractor shall install or replace damaged or missing tree stakes.

5.11 FERTILIZATION

Page 436 of 479 ends

A. General:

Contractor shall use only dry pelletized fertilizers unless otherwise approved by the City Landscape Supervisor. Applications shall be in accordance with the manufacturer's specifications.

B. Scheduling:

The application of all fertilizers shall be recorded and specifically identified on the Contractor's Maintenance Schedule indicating the fertilizer used and frequency applied (i.e., turf, trees, shrubs, ground cover, etc.).

C. Method of Application:

When applying fertilizer granules, every precaution shall be taken to contain these materials in the planting areas. The Contractor will be responsible for removing all fertilizer stains from concrete caused by his application.

D. Timing of Application:

When climatic factors cause problems with the general use of fertilizers, an adjustment of the fertilizing schedule may be necessary. After fertilizer application, watering schedule shall be monitored to eliminate runoff or leaching of fertilizer materials. Please review any scheduled applications with the City Landscape Supervisor.

E. Soil Testing:

Soil tests and plant analysis shall be obtained at the discretion of the City Landscape Supervisor to determine the need for fertilizer or amendments and shall be completed prior to application. Copies of all test reports shall be submitted for review by the City Landscape Supervisor prior to application. The Contractor shall provide soil and foliar testing at no expense to the City. For the purposes of bidding, the Contractor should assume twenty-four(24) tests per year. The City Landscape Technician shall determine all test locations.

5.12 PEST CONTROL OF PLANT MATERIAL
A. General:

1. Contractor shall practice Integrated Pest Management. This shall involve common-sense practices that use environmentally acceptable methods of pest control with the least possible hazard to the public, City property, and the environment. Practices shall combine the use of current information on pest life cycles, exclusion, natural enemies, and host resistance.

2. Contractor shall provide complete control of all plant pests and/ or diseases.

3. The Contractor shall obtain all necessary licenses and permits to comply with City, County, State and Federal regulations or laws.

4. Contractor will assume responsibility and liability for the use of all chemical controls.

Page 437 of 479 ends

5. Pest and disease shall include, but shall not be limited to all insects, mites, other vertebrates, and invertebrates including gophers, ground squirrels, pathogens, and nematodes.

6. All material use shall be in strict accordance and applied within the most current EPA regulations and the California Food and Agricultural Code.

B. Application of Pesticides

1. City shall be notified prior to the application of pesticides and other chemicals. Pesticide applications shall be recorded on the Maintenance Schedule and coordinated with the City's Landscape Supervisor. Material Use Reports for all pesticides shall be filed with the City no later than the 15th day of every month for the preceding month.

2. Pesticides shall be applied at times which limit the possibility of contamination from climatic or other factors. Early morning application shall be used, when possible, to avoid contamination from drift. Applicators shall monitor forecast weather conditions to avoid applications prior to inclement weather, to eliminate potential runoff in treated areas.

3. Irrigation water applied after treatment shall be reduced to eliminate runoff.When water is required to increase pesticide efficiency, it shall be applied only in quantities of which the area is capable of absorbing without excessive runoff.

4. Care shall be taken in transferring and mixing pesticides to prevent contaminating areas outside the target area. Application methods shall be used, which ensures that materials are confined to the target area. Spray tanks containing leftover materials shall not be drained on the site. Disposal of pesticides and tank rinsing materials shall be within the guidelines established in the State of California Food and Agricultural Code or EPA regulations.

5. Spray equipment shall be in good operating condition, quality, and design to efficiently apply materials to the target area. Spray drift from pesticide applications shall be minimized.

6. Wherever a specific type of material is specified, no substitutions shall be allowed without the written consent of the City Landscape Supervisor.

C. Certification of Materials:

1. All materials shall be transported to the site in original containers.

Materials shall be subject to inspection by the City Landscape Supervisor.

Page 438 of 479 ends

2. The State of California Agricultural Code requires that pesticides and/or chemicals may be used only after a written recommendation by a State of California Licensed Pest Control Advisor is obtained, with a copy forwarded to the City Landscape Manager and/or Supervisor prior to chemical usage. These recommendations shall be updated on a yearly basis. A recommendation consists of all the information the applicator should know for accurate and safe usage.

The recommendation must be time and site specific.

3. If a Restricted Use Pesticide is recommended, a use permit issued by the County of San Bernardino Agricultural Commissioner must be provided to the City.

4. All pesticides shall be applied only by an operator possessing a California state issued Qualified Applicator's License or a Qualified Applicator's Certificate.

5. All areas of the landscape shall be inspected for infestations of pests such as ants, insects, mites, snails, and sow bugs. Plants shall be observed closely for leaves that may be blotched, blighted, deformed, mildewed, rusted, scorched, discolored, defoliated, or wilted.

6. Contractor shall identify the cause of plant injury and consult a Pest Control Advisor before application of chemical treatments.

7. Cultural preventive methods shall begin before a pest is visible. At certain times of the year, and with certain environmental conditions, the presence of certain pests can be anticipated. New plant growth shall be monitored for the presence of aphids, leaf hoppers, scale, mealy bugs, and mites. A 10-power magnifying glass is helpful for identifying mites. Evidence of ant activity may be seen in soil, along walks, and trunks of shrubs and trees.

8. Adult beetles shall be controlled before they lay eggs on bark in the spring. Ongoing inspections are necessary to determine if there is a summer brood.

9. Snails shall be controlled before becoming epidemic. They can be anticipated as a menace from spring until the advent of high temperatures.

10.Contractor shall prevent the spread of disease by keeping all cutting edges sterile by dipping in an alcohol or bleach solution after each cut.

11.Weeds must be removed upon appearance. Selective post- emergent herbicides shall be used to kill weeds without permanent injury to other plants.

Page 439 of 479 ends

12.Broadleaf weeds in turf shall be removed selectively, without injury to the lawn grass other than slight, temporary discoloration.

13.Grass weeds in lawns shall be controlled with selective post- emergent herbicides.

14.Creeping grasses shall be kept out of shrubs and groundcovers.

15.Weeds not killed with herbicides shall be removed manually. Turf and other desirable plants killed by weeds, chemicals, etc., shall be replaced at the Contractor's expense. All replacements must be made within 7 calendar days after receiving notice from the City.

5.13 WEED CONTROL OF PAVED SURFACES AND EMPTY CITY OWNED LOTS A. Contractor shall be responsible for controlling weeds in the cracks and expansion joints of hardscape areas that are contiguous to contractor-maintained City landscape areas, City parking lots. This includes, but is not limited to, curb and gutter areas, sidewalks, sport courts, trails, parking lots, V ditches/channels, etc.

B. Landscape areas adjacent to empty lots shall have a contractor maintained 4' to 5' foot "buffer zone" separating the landscape from the weeds or vegetation on empty lots. Coordinate with the City Landscape Supervisor.

C. Contractor shall be responsible for scheduling weed abatement measures at specific City owned land/lots on a bi-annual basis. Weed abatement includes complete eradication of weed material by means of chemical and/or mechanical process. Scheduling will be as directed by the Landscape Supervisor. Sites include the following, and as detailed in the Service Schedule and Pricing Form.

1. City Public Works property, open land, east side of Public Works.

2. City Police Department Impound Lot and adjacent areas.

3. Storm Culvert Channel, 19th, and Campus vicinity.

5.14 DRAINAGE FACILITIES
Contractor shall be responsible for the continual inspection and maintenance of all drains installed in the landscape areas. This includes V-ditches, surface drains, rock/cobble open culverts, or any other drainage facilities that are contiguous to the landscape areas, and along City right-of-ways which include along roadways. Drains and/or culverts shall be routinely checked and maintained free of obstruction, debris, and weed/vegetation to assure proper drainage. Remove any debris or obstructions that might accumulate, preventing the proper flow of water.

5.16 GENERAL CLEAN-UP
A. At no time will the Contractor be allowed to blow grass clippings or any other

Page 440 of 479 ends

landscape debris into public streets or gutters without being swept or vacuum cleaned.

B. Contractor shall remove all debris resulting from their maintenance operations and dispose of it off-site at the time of occurrence. All grass clippings shall be picked up after each mowing or trimming operation. Use of mulching mowers must be approved by the City. If the use of mulching mowers is approved, all visible clippings must be removed in accordance with this specification.

C. All debris resulting from any of the Contractor's operations shall be removed from the work site and may be transported to the City Corporate Yard facilities for disposal. No debris will be allowed to remain at the end of the workday. (Failure to remove and dispose of debris shall result in a $250.00 forfeiture from payment.) All debris must be separated into green waste, recyclables, and other waste to minimize contamination and be disposed of in the appropriate locations. Failure to separate and dispose of debris appropriately shall result in a $250.00 forfeiture from payment.

D. All walkways will be always kept clean/clear of debris and plant growth. Care shall be taken not to create unnecessary hazards to foot or wheelchair traffic during maintenance operations.

E. All shrub areas not inter-planted with ground cover will be raked clean a minimum of once a week or as directed by the City Landscape Supervisor.

F. All other debris resulting from any of the Contractor's operations shall be removed and disposed of legally at the Contractor's expense. No debris will be allowed to remain at the end of the workday. Failure to remove and dispose of debris properly shall result in a $250.00 forfeiture from payment for each occurrence.

5.17 PLANT ADDITIONS AND / OR REPLACEMENTS
As part of this agreement, the Contractor may be requested to replace damaged or destroyed trees, turf, shrubs, vines, ground cover, or flowers. Contractor shall submit a timely proposal in writing for these improvements. Such work will be paid for as extra work by the City unless otherwise specified within these specifications.

No work shall commence until the proposal has been signed as accepted by the City Landscape Supervisor. Exceptions will be replacements due to Contractor's neglect. This will be determined by the City Landscape Supervisor.

5.18 GUARANTEE AND/OR REPLACEMENT POLICY
All new plant material installations, irrigation installations and repairs done as part of this contract shall be guaranteed for a period of one calendar year with exceptions due to "Acts of God, "i.e., damage or death of plant material due to windstorm or rainstorm, or vandalism, theft, or other willful acts over which the maintenance contractor has no control. Existing plants shall be replaced by Contractor if they die due to Contractor's negligence.

5.19 TRASH, LITTER AND DEBRIS CLEAN-UP

Page 441 of 479 ends

A. Applies to all landscape areas as well as contiguous hardscape areas.

B. All areas shall be inspected and maintained in a clean, and safe condition whenever service is provided.

C. All animal feces or other materials detrimental to human health shall be removed from landscape areas on weekly service days.

D. All broken glass and sharp objects shall be removed whenever service is provided or per request.

E. All trash; litter and debris shall be removed and disposed of whenever service is provided and as requested by the City's Landscape Supervisor. The City provides on-site dumpster enclosures.

F. Contractor shall be responsible for the upkeep and cleanliness of the City's onsite dumpster enclosures. This includes removal and disposal of illegally dumped bulky item debris inside of and around the exterior of the enclosures whenever scheduled services are provided, and when requested by the City Landscape Supervisor. Any hazardous materials found in the trash enclosures must be left in place and reported immediately to the City Landscape Supervisor.

G. Trash Receptacles (14) owned/provided by the City on the Euclid Trail, Foothill to 24th Street, shall be serviced/emptied every Monday and Friday, unless it is a dedicated holiday. All lids and City logos must be wiped clean at time of services or as requested by the City Landscape Supervisor.

H. Trash liners can be replaced at the time of service. Contractor shall provide liners at the Contractor's expense. Liner size shall be no smaller than 36"X58" (44 Gallon). Liner thickness shall be no thinner than 1.5 mil.

I. All sidewalks, trails, pathways, sports courts, and hardscape areas contiguous to City landscape areas shall be swept, cleaned, or hosed down daily, if necessary, to remove glass, sand/dirt, leaves, pine needles or any other debris that is hazardous to foot traffic or the intended use of the area.

5.20 ASPHALT AREAS AND PATHWAYS
A. Special emphasis shall be placed on chemical edging along these areas to prevent damage to the asphalt by vegetation. All such damage shall be repaired at the Contractor's expense.

5.21 DRINKING FOUNTAINS
A.Any instance or notice of damage, leaks, non-operation, etc., shall be reported.

5.22 IRRIGATION SYSTEM MAINTENANCE
A. Contractor shall be responsible for all repairs to the complete in-ground portion of

Page 442 of 479 ends

the irrigation system from the point that irrigation water exits the system to the point of connection with the water meter.

B. Irrigation maintenance shall include inspections, operation of the systems, adjustments, repairs, modifications, testing, analysis, and other work as needed.

C. Reporting:

1. All Irrigation systems shall be checked once per week, at a minimum, for proper operation. A record of this observation must be maintained and submitted to the City Landscape Supervisor by the first working day of the following week. During extreme weather conditions more frequent observations and adjustments may be required.

2. Contractor shall submit an irrigation schedule, which lists watering days and times for standalone controllers.

3. Contractor shall create and maintain irrigation zone data sheets upon request of the City Landscape Supervisor.

4. The initial programming of new controllers shall be performed by City personnel, with the contractor's assistance.

D. Repairs & Maintenance:

1. Any repairs identified in the observation report will be corrected within 48 hours.

2. Any repairs made by the Contractor shall be in accordance with the original design specifications. All materials are to be new and identical to existing materials unless a Landscape Supervisor approves a substitute in writing.

3. Contractor shall implement repairs in accordance with all effective warranties, and no separate payment shall be made for repairs on equipment covered by warranty.

4. The Contractor shall keep all irrigation heads clean of flow impediments and always adjusted properly.

5. Contractor shall be responsible for adjusting height of sprinklers and risers as necessary to compensate for growth of plant material.

6. Contractor shall restore any landscape areas disturbed by irrigation repair work back to their preexisting condition.

7. Damages to plant material due to the Contractor's lack of performance in accordance with these specifications shall be the responsibility of the Contractor and will be repaired at the Contractor's expense.

8. Damage to the system caused by conditions under which the contractor has no control, shall be repaired by the contractor as Extra Work if approved by the City Landscape Supervisor. Such circumstances include:
• Theft (Missing/Broken Heads)

Page 443 of 479 ends

• Storm Damage
• DamageNandalism by Others

9. At any time, the Landscape Supervisor may request a coverage test to evaluate proper settings, timing, usage, or maintenance of system.

10. The Contractor shall keep all controller enclosures free of debris and pests, always. Any resultant damage due to the Contractor not meeting this specification will be the Contractor's responsibility.

11. The Contractor shall be responsible for hand watering at no additional cost any areas not provided with an automatic irrigation system. Contractor will also be required to hand water at no additional cost any landscape areas with a non-functioning irrigation system if it is the Contractor's responsibility to maintain that system.

12. The Contractor may be required to hose off plant material monthly in areas where a drip system is used.

13. Contractor shall maintain an adequate inventory of medium to high usage stock items for repair of the irrigation system.

E. Water Management:

1. The City of Upland has approximately 80 irrigation controllers.

2. The Contractor is responsible to always monitor and adjust all automatic controller programs. Contractor shall coordinate central irrigation system program adjustments with the City Landscape Supervisor.

3. Contactor is expected to use the minimum amount of water required to maintain healthy plant growth and vigor.

4. Irrigation shall be applied at hours that will ensure that vehicular traffic and foot traffic is not disturbed.

5. Watering shall be scheduled to prevent runoff, pooling, and over-watering.

6. In determining rates of application, soil type, topography, and weather condition shall be taken into consideration.

7. Until the groundcover plantings are established, care shall be exercised to minimize soil erosion using proper irrigation programming. Repeat cycles shall be utilized where appropriate and available, applying water over shorter periods of time that will allow for proper infiltration.

8. Particular attention shall be required for all sloped areas which, by physical nature provide for the greatest potential runoff.

9. Contractor shall turn off all stand-alone controllers in the field when it is unnecessary to irrigate due to adequate rainfall. Failure to turn off the irrigation controllers shall result in a $250.00 deduction from payment.

Page 444 of 479 ends

10.Automatic controllers, backflow and pump enclosures shall be kept always locked. The City Parks and Landscape Supervisor and assigned City Maintenance staff will have master keys to all controllers. (The City shall provide locks for irrigation enclosures. However, it is the contractor's responsibility to request and replace locks as needed).

11. All irrigation controller, backflow device and pump enclosures shall be painted as needed to prevent rusting and to maintain good appearance. (Stainless steel enclosures shall not be painted). Painting shall occur a minimum of once per year and shall be placed on the annual activity schedule as outlined in the maintenance schedule. Paint color will be determined by City Landscape Supervisor.

5.23 ANCILLARY / EXTRA SERVICES
In the event the Contractor is required by the City and agrees to perform ancillary/ extra services, the following procedure shall govern such work:

Work will be executed under the direction of the Public Works Operations Manager on a time and materials basis or an agreed lump sum price depending on the nature of the work.

A written estimate of cost will be required for approval by the City Landscape Supervisor for approval prior to the work being done. The Contractor shall maintain records sufficient to distinguish the direct cost of other operations. He shall furnish reports of extra work on forms furnished by the contractor, itemizing all costs for labor, materials, and equipment.

The report shall include hours worked. Invoices for extra work shall be submitted no later than sixty (60) days after the City's acceptance of the proposal for work.

The following procedure will govern such extra work:

City will issue work request for such extra work to be performed.

Material cost shall be actual cost not to exceed 15% for the handling of materials purchased by the Contractor and used for the extra work.

Extra work must be approved by the Public Works Operations Manager or designee in writing.

Extra work may include, but is not limited to the following:
• Landscape improvements and repairs.
• Hardscape improvements and repairs.
• Irrigation system improvements and repairs.
• Steam cleaning and pressure washing.
• Wind and/or rainstorm debris cleanup.
[ Intentionally Left Blank ]

Page 445 of 479 ends

EXHIBIT B

SCHEDULE OF SERVICES / COMPENSATION
4 of Up,.

4. 8:6 fry �'a , i
,tr
9Ztro$
LANDSCAPE MAINTENANCE LOCATIONS Frequency Type of Total Unit Cost Annual DETAILS: CITYWIDE/ NORTH. W/M/Q Material Square (W/M/Q) Cost Feet
14th St. (Between Campus to 1266 E. 14th St.)
N/S Parkway-75 Ft. W/O Flood Channel to 685 Ft. East M Plant Mat. 7,531 $67.78 $813.35 S/S Parkway- Edgefield Ave East 1,120 Ft. M Plant Mat. 13,871 $124.84 $1,498.07 15th St. _
S/S Parkway- Mountain Ave to 150 ft E/O Kelly Ave M Plant Mat. 8,045 $64.36 $772.32 16th St. _
S/S Parkway- 350 Ft W/O Quarry to Benson Ave M Plant Mat. 55,829 $502.46 $6,029.53 N/S Parkway- Benson Ave to Wilson Ave M Plant Mat. 13,174 $118.57 _ $1,422.79 N/S Island - Orangewood Ave M Plant Mat. 410 $3.69 _ $44.28 N/S Island - Glenwood Ave M Plant Mat. 410 $3.69 _ $44.28 S/S Parkway- 330 ft E/O Benson Ave to Mountain M Plant Mat. 32,536 $292.82 $3,513.89 N/S Parkway- Mountain Ave to Kelly Ave M Plant Mat. 5,272 $47.45 $569.38 S/S Parkway- Mountain Ave to 130 ft W/O O'Malley M Plant Mat. 8,073 $72.66 $871.92 N/S Parkway-2nd Ave to Campus Ave M Plant Mat. 23,489 $211.40 $2 536.81 S/S Parkway-260 ft W/O Winston Way to Campus M Plant Mat. 17,092 $153.83 $1,845.94 17th St.

N/S Parkway- 100 ft E/O 3rd Ave to Winston Ave M Plant Mat. 4,517 $67.76 $813.06 S/S Parkway- 100 ft E/O 3rd Ave to 130 ft W/O Francis M Weed Abt. 1,616 $24.24 $290.88 N/S Parkway- 130 ft W/O Campus Ave to Campus M Plant Mat. 2,600 $39.00 $468.00 S/S Parkway- 130 ft W/O Campus Ave to Campus M Plant Mat. 2,600 $39.00 $468.00 18th St.

N/S Parkway-Wilson Ave to 130 ft W/O Palomino W Turf/Plant 24,878 $669.22 $8,030.6? S/S Parkway-Wilson Ave to Adriana Way W Turf/Plant 28,731 $772.86 $9,274.37 N/S Parkway- E/O 3rd Ave M Plant Mat. 4,499 $40.49 $485.89 S/S Parkway- 3rd Ave to Winston Ave M Plant Mat. 7,977 $71.79 $861.52 N/S Easement-N/W/C& N/E/C @ Christopher Ave M Plant Mat. 35,372 $318.35 $3,820.18 S/S Tree Wells - E/O Winston Ave M Weed Abate 333 $3.00 $36.00 Easement- E/O Sunnybrook Ave M Weed Abate 2,032 $18.29 $219.46 Totals: $34,163.11

Page 446 of 479 ends

pF Ups
414AY
Altad
9y/P00
LANDSCAPE MAINTENANCE LOCATIONS Frequency Type of Total Unit Cost Annual DETAILS: CITYWIDE/ NORTH. W/M/Q Material Square (W/M/Q) Cost Feet
19th St.

N/S Parkway- Mountain Ave to 130 ft W/O O'Malley M Plant Mat. 6,944 $62.50 $749.95 S/S Parkway- Mountain Ave to 130 ft W/O O'Malley M Plant Mat. 7,947 $71.52 $858.28 S/S Parkway- San Antonio Ave to 150 ft W/O Ukiah M Plant Mat. 6,742 $60.68 $728.14 N/S Parkway- Euclid Ave to 3rd Ave W Turf/ Plant 18,670 $502.22 $6,026.68 N/S Cobblestone Storm Channel - Euclid Ave to 3rd Q Weed Abate 12,999 $113.09 $1,357 10 S/S Parkway-W/O Baywood Way M Plant Mat. 2,904 $26.14 $313.63 20th St
Circle Island-At 1167 W. 20th Street M Plant Mat. 1,275 $11.48 $137.70 S/S Parkway- Flower Ct/ East to end of Cul-de-Sac M Plant Mat. 9,049 $81.44 $977.29 N/S Easement- Campus Ave to Campus Ave M Plant Mat. 20,889 $188.00 $2,256.01 Entire Embankment on S/S of Holliday Rock
21st St
S/S Parkway-W/O Mildura Ave M Plant Mat. 4,602 $41.42 $497.02 N/S Parkway-From Kelly Ave, west 320 Ft. Q Weed Abate 4,658 $40.52 $486.30 N/S Parkway- 200 ft W/O Campus Ave to Campus M Plant Mat. 1,200 $10 80 $129.60 S/S Parkway- 300 ft W/O Campus Ave to Campus M Plant Mat. 1,800 $16.20 $194.40 24th St
S/S Parkway- 1st Ave to 2nd Ave Q Weed Abate 1,538 $44.60 $535.22 S/S Parkway- Bellview Rd to 4th Ave Q Weed Abate 3,445 $72.35 $868.14 Easement- East end of Cul-de-Sac- E/O Fox Ridge Q Weed Abate 2,550 $73.95 $887.40 Kenwood St
S/S Easement-O'Malley to San Antonio Ave Q Weed Abate 8,604 $60.23 $722.74 S/S Easement-San Antonio Ave to Quince Ave Q Weed Abate 7,734 $54.14 $649 66 S/S & E/S Easement-W/O of Flower& Up to 20th Q Plant Mat. 4,480 $31.36 $376.32 Totals: $18,751.58

Page 447 of 479 ends

pF Ups

4.74AY
Altad
9y/P00
LANDSCAPE MAINTENANCE LOCATIONS Frequency Type of Total Unit Cost Annual DETAILS: CITYWIDE/ NORTH. W/M/Q Material Square (W/M/Q) Cost Feet
Benson Ave
W/S Parkway- Eureka St to 210 Frwy W Turf/Plant 7,423 $199.68 $2,396.14 E/S Parkway- 16th St to 210 Frwy M Plant Mat. 43,285 $389.57 $4 674.78 Median -210 Frwy to Mountain Ave M Plant Mat. 52,778 $475.00 $5,700.02 N/W/S Parkway—S/W of Birkdale-Quarry Entrance W Turf/Plant 32,489 $873.95 $10,487.45 To 320 ft N/E of Muirfield Ave.

S/E/S Parkway—210 Freeway to Edison Easement W Turf/Plant 47,203 $1,269.76 $15,237.13 N/W/S Parkway- Mildura Ave to Mountain Ave M Plant Mat. 28,545 $256.91 $3,082.86 W/S Parkway— 16th St to Cable Airport Driveway M Plant Mat. 37,179 $334.61 $4,015.33 E/S Parkway—S/O Vet Driveway to 15th St. M Plant Mat. 14,430 $129.87 $1,558.44 S/W/C Parkway and Easement—W/O Benson W Turf/Plant 7,158 $192.55 $2,310.60 W/S Parkway—21 St St. to Amanda Place M Plant Mat. 11,609 $92.87 $1,114.44 Mountain Ave
W/S Parkway Tree Wells-620 S/O 13th St. M Weed Abate 9,929 $89.36 $1,072.33
to 640 ft N/O 13th St.

W/S Parkway- 640 ft N/O 13th St to 14th St. W Turf/Plant 19,356 $520.68 $6,248.12 W/S Parkway- North Hills Dr to 210 Frwy W Turf/Plant 34,046 $915.84 $10,990.05 W/S Parkway- Benson Ave to 216 ft N/O Benson M Plant Mat. 9,990 $89.91 $1.078.92 Median - Foothill Blvd to 210 Frwy M Plant Mat. 104,014 $936.13 $11,233.51 Median -210 Frwy to Sunset Curve M Plant Mat. 66,510 $598.59 $7,183.08 E/S Parkway- 13th St to 14th St W Turf/ Plant 34,241 $921.08 $11,052.99 E/S Parkway/Tree Wells - 14th St. M Weed Abate 5,924 $53.32 $639.79 to 1474 N. Mountain Ave
E/S Parkway- 1474 N Mountain Ave to 15th St W Turf/Plant 8,378 $225.37 $2,704.44 E/S Parkway- 15th Street to 17th St W Turf/Plant 54,974 $1,478.80 $17,745.60 E/S Parkway/Tree Wells - 17th St to 630 ft N/O 17th M Weed Abate 2,660 $23.94 $287.28 E/S Parkway-630 ft N/O 17th St to 210 Frwy W Turf/Plant 39,278 $1,056.58 $12,678.94 E/S Parkway-210 Frwy to 160 ft S/O Pepper Tree M Plant Mat. 13,497 $121.47 $1.457.68 E/S Parkway- 170 ft N/O 21st St to 23rd St M Plant Mat. 42,019 $378.17 $4,538 05 Totals: $132,276.59
*PINE NEEDLE REMOVAL - MOUNTAIN AVE. FROM 13th St. TO 23rd ST. WALL TO WALL AS NEEDED*

Page 448 of 479 ends

pF Ups
414AY
Altad
9y/P00
LANDSCAPE MAINTENANCE LOCATIONS Frequency Type of Total Unit Cost Annual DETAILS: CITYWIDE/ NORTH. W/M/Q Material Square (W/M/Q) Cost Feet
San Antonio Ave
W/S Parkway/Tree Wells- 19th St to 210 Frwy Q Weed Abate 3,628 $31.56 $378.76 W/S Parkway/Tree Wells-20th St to 21st St Q Weed Abate 15,346 $133.51 $1,602.12 E/S Parkway-270 ft S/O Coral Tree Way to 19th St M Plant Mat. 11,193 $100.74 $1,208.84 E/S Parkway/Tree Wells - 19th St to 210 Frwy Q Weed Abate 6,825 $59.38 $712.53 E/S Parkway/Tree Wells—640' S/O of 21st to 21st Q Weed Abate 7,775 $67.64 $811.71 E/S Parkway- Cabot Ct to 22nd St Q Weed Abate 7,360 $64.03 $768.38 Euclid Ave
Euclid Median - North of Foothill W Turf/ Plant 6,172 $166.03 $1,992.32 E/S Service Road Island - N/O 19th Street M Plant Mat. 3,980 $35.82 $429.84 W/S Parkway Easement-210 Overpass W Turf/ Plant 17,330 $346.60 $4,159.20 E/S Parkway Easement-210 Overpass W Turf/ Plant 17,106 $342.12 $4,105.44 W/S Service Road Island -S/O 21st St Q Weed Abate 12,649 $110.05 $1,320.56 W/S Cobblestone Storm Channel - 19th St to 24th Q Weed Abate 42,914 $373.35 $4,480.22 E/S Cobblestone Storm Channel - 19th St to 20th St Q Weed Abate 8,601 $74.83 $897 94 E/S Cobblestone Storm Channel Q Weed Abate 4,084 $35.53 $426.37 21st Street to 2146 North Euclid Ave
Optional Trash Receptacle Service
Euclid Trail — Foothill to 241h Street-Trash Receptacles Mon & Fri Service 14 Each $87.36 $1,048.32 Campus Ave
W/S Parkway- 14th St to 120 ft N/O Cumberland St W Turf/ Plant 10,874 $292.51 $3,510 13 W/S Parkway- 16th St to Colonies Parkway M Plant Mat. 32,414 $291.73 $3,500.71 E/S Parkway- 17th St to Colonies Parkway M Plant Mat. 17,662 $475.11 $5,701.29 Well Sites—Perimeter Parkways Only
15th Street- N/S &S/S-580 E. 15th St M Plant Mat. 54,367 $489.30 $5,871.64 Benson Reservoir- 1355 N. Benson Ave M Plant Mat. 1,512 $13.61 $163.30 17th Street. - 1655 W. 17th St. M Plant Mat. 15,595 $140.36 $1,684.26 Upland Hills Wastewater Treatment Plant M Plant Mat. 2,124 $19.12 $229.39 1700 N. Campus Ave
Totals: $45,003.27

Page 449 of 479 ends

pF Ups
Y
AV
9y/P00
LANDSCAPE MAINTENANCE LOCATIONS Frequency Type of Total Unit Cost Annual DETAILS: CITYWIDE/ NORTH. W/M/Q Material Square (W/M/Q) Cost Feet
Various Locations
W/S Parkway Easement-20th St and Birkdale Ave W Turf/Plant 2,781 $74.81 $897.71 Edison Easement- Between Windemere Ct. W Turf/Plant 8,032 $216.06 $2,592.73 To Muirfield Ave.

E/S Island -Wilson Ave and Rosewood St M Plant Mat. 610 $5.49 $65.88 Island -On Maywood Ct N/O Auburn St M Plant Mat. 3,325 $29.93 $359.10 Island -On Adriana Way S/O 18th St M Plant Mat. 1,009 $9.08 $108.97 W/S Parkway-Vallejo Way and Buffington St M Plant Mat. 3,075 $27.68 $332.10 Islands- On Rita Ct NE/0 Palm Ave M Plant Mat. 1,113 $10 02 $120.20 S/S Storm Channel -22nd St W/O Euclid Ave Q Weed Abate 6,286 $54.69 $656.26 Islands - On 2nd Ave Between Lexington St&21st M Plant Mat. 1,370 $123.30 $1,479.60 Parkway/Tree Wells - North end of 3rd Ave M Weed Abate 3,673 $330.57 $3,966.84 Cul-de-Sac N/O 15th Street
N/S Parkway- On Hummingbird Lane-(Turf Only) W Turf 5,560 $149.56 $1,794.77 Tanglewood to Cucamonga Creek Storm Channel
S/S Parkway- On Hummingbird Lane Q Weed Abate 12,693 $110.43 $1,325.15 Tanglewood to Cucamonga Creek Storm Channel
E/S Parkway-On Eastgate Ave M Plant Mat. 7,682 $153.64 $1,843.68 Hummingbird Lane to 1678 Eastgate Ave
S/S Parkway Tree Wells - On Jane Ct $79.37 $952.44 Francis Way to 6th Ave Q Weed Abate 9,123
W/S Parkway/Tree Wells-On 6th Ave Q Weed Abate 3,016 $26.24 $314.87 15th St to Jane Court
Various Locations-Weed Abatement
Public Works - East Vacant Lot& PD Impound Lot Bi-Annual Weed Abate 224,769 $224.77 $2,697.23 Storm Culvert/Channel - S/O 19th Street Bi-Annual Weed Abate 130,680 $130.68 $1,568.16 To West End of Fire Station#4 (West of Campus)
Euclid Trail- Pepper Trees (910)- Prune Trunks& Bi-Annual Clean/Trim 910 Each $540.00 $6,480.00 Prune/Remove Low Foliage to 12 Feet High.

Sycamore
Sycamore Linear Park-Baseline to North Q Plant Mat. 43,995 $382.76 $4,593.08 Park View Promenade Median Q Plant Mat. 11,117 $96.72 $1,160.61 Park View Promenade N/B Parkway Q Plant Mat. 7,417 $64.53 $774.33 Park View Promenade S/B Parkway Q Plant Mat. 13,811 $120.16 $1,441.87 16th St. Median Q Plant Mat. 26,705 $232.33 $2,788.00 16th St. Parkway N/S Q Plant Mat. 30,251 $263.18 $3,158.20 Totals: $41,471.78
Total annual contract cost $271,666.33.

Total 3-year contract cost $814,998.99.

Page 450 of 479 ends

Consideration of Citywide
Landscape Enhancement and
Award of Four Landscape 4A. OF UAL,
Maintenance Services c‘ 0 d re"~ 1 kf` �d Agreements v.

Public Works Department 1.41.PGrv'
City Council Meeting
April 13, 2026
Damien R. Arrula , Assistant City Manager
Jessica Gordon , Deputy Public Works Director Page 451 of 479

4 I4 r
•.i.' ' Background
C21 V• •..:. \..... ...-yi ..-2%
r:, .:r Upland is home to more than
; .1. .. Z.,.., :•-,.. 4.f:
200acres0f landscaped
,%. .. ._
..„:„.. •. •
ar : . . . .,. ,
.., ,.. .r
�' areas within public right-of-
1•wi-,
37:• . ; ti• . .. . ,. r.4,• .,. parks and 411111‹ ways, city lill• ,�.. �.•. facilities .
. ., g al* ...
45 .,.�.T. •_•• vp., t. 'Vi
=1 ' A PublicWorksisresponsible
..„.....__
, i,1,,_t,,.• }} • : „ ...
...,.. •.... ..,. . .:. Y..xt}� ____
_•••"..,...---• . forthe care of these areas. ,•• ....!,:„..t...,•,: . • . .. ,
! . ..:..?.,..,..„ • •
4 oF DI; 7 and actively oversees Ca~ . . , kaliM,d L
4/
r ), : X contracted services to
•••4L -p-00, •.., • • 0,:Lf,. e. (a , R �=; F r � 1' :,yyyy . perform t h e work. , F w:rr .�:;,: • , • w° Page 452 of 4� •xk_ _ .. - y a r:' -u{{ -' ..yam

C ...,,.,„
ontract History
, .iti.,,
Historically one contract ,.,.: .' ,. hasservedtheentirecity's •
r• ti .
landscape services . _., . .. t4 - ,f
_..;....• • ''•
'
AstheCity'slandscape _. _ , - . . ,.;.„ inventoryhas ex anded and p •
: '
. ,
maintenance gaps have
3 been identified , staff has `+ yyy. or... V-- . i_ . ry . determined the need for a oF upz ,.,-,
r ....... „,.. ._ .
. . A . -� % I)r-
more efficient service x SN
r
•
'li
delivery model. :., = - 00
.IFp$ __ _...
-
Page o1

Z.
._
Challenges with the
,.,..:.. .
•
-{--:x F:^ : _
T .., .; � ' Current Service Model
. ,...,.
_ . . ...,...
-� :

1.",,:. :1.•.... ,-11*,.., j ;a - _ - .:a' -U s•
. —
--- ii#V _ ..•H i. .. -
r
._ � .�• l`,�. N:,: =��n. •...��.,.gin.. e �.. •TI: Inconsistent ,..„..„. ,•\/.. ..i.;:,: '3''‘.. ;...-•'• .
:� (: ;-.# 1 : ;, �. trimming schedules . •
i fr gam`-.vd r "a • Y :
yf� J e N• Y
, •
_ '�•. .tea ! _ 't• 1'�`l 1� y 0� h . •' .••\ • • , .44..4:.:1...:
i-11.W.'1,-, .r..,...- .,._,....,j' :
�pF upL e_ ' -t
-07'1' - <q
•• -.- " ....-ii_.• ,...
4 . .-,,,. 1 •--..- i!...._. . .,,,,,, .,jr_ef.:,7.. ...___ .. . . :,.. -71104,'', fl.:. ......,. .:, - .. _ ,...i:7.-:. w ; fir:
�,:•ii ''::`" Wit:. "'- ':0er - •• ,'::•.a=:`'.':,.. ..: 'AS JT,,,.. . .1. ..:;,._ r •.ate. •Vr ,� :.4::- 4 • " 'r • Page 454 of 4
. ee, -� <
—•• •

. ‘ ...„......
., ...

Challenges with the _ . _ ....,_ _, .. .

Current Service Model
- .,
IMO
L a
•
S. x4
i t.•
i a -
• 1 r , . .
• Increased number of . . .
. ... • •....:
�• , • . .. .... -� Y�
service requests t TIP I. . 4
2- \4431". .
4oF
uPZ ` a��'�'
• mow.-..f 4. N'•-•'-.....-,—. ., .. .
— _` - ..,fc .
•
Tx .
�IL1FUR°S4'
• `- , ge 455 of 4 4
:. 5.. .

77.......6................
•
Mr
I 1
Challengeswith the
pi
tt;..
- _� — bIJI Current Service Model
J
1"i
x s1`t hide 11 j+'.->, j` �f,,, • 'it �+..z{i_ '1 - i}t, i rid F iY �,_ r 4-
f a �, its s ,r
k� � •� � 15, � �� ., • Decrease d TM* ; �_ .e•-•-•,,, •-•.-'.--fciry community

7., • .._. • . ,,
_,,„:„,„,••,..„,.„...„•,.•.....,„„,,,..,,,,,„ „..„. .. ... „ .. _ ,...„... . ., •••••• _, . •••ir„,,,, „It`-,,,,,.,:• ,....„......,...,..:,../.,. .,. .„_„.,. .. ..... ., ._ .-„ .. . . ,„.....„, .., :.,...25„... . . „.„,..„ .,: ,• :,,,..„...,....:,.,..,,,,„,.... -.. - .,.... :::- .... t. :•, -..,.„,..,....-.._.,,_•‘•• , --„,..,- . ,, ,,.: . • ,.. ' • .'. t;,y . , -' •'• r. • +t rs } I •F t •€y •,' +c '17i1 t' .6'1 1I1 �li �• , t. im
kJ t Seri • s �v
r �.Ypt►� 1 �' n' '6.-.^�r�'+ .' -f `h d ~ ytia:z 1111
OF uP46..
4 4 1 ` . '.."' : ' kff • r r 1* i ' r, tea.

II
s.r. Win_, _„5 Y•T or,. rf _ '
f.- - Page 456 of 411

Benefits of SmallerServiceAreas
OF UA.4
tsrA
4L1Foik
.. �
• Reduced Operational Risk
X
If one contractor experiences staffing or
performance issues, only a portion of the city is affected .
s
• Greater Competition and Overall Value
Smaller service areas enable more companies to
compete while encouraging competitive pricing
and performance .
r r

Page 457 of 4 ends

Benefits of SmallerServiceAreas
OF UA.4
ILzFo tk
• Improved Service Quality and Accountability
400 Allows contractors to specialize, maintain higher • • • standards while making it easier for staff to EMB monitor performance .
• Improved Oversight
Utilizes three different staff to conduct auditing instead of one and includes a recurring auditing 4°
process, thereby improving and maintaining
ii ii quality control .

Page 458 of 4 ends

Request for Proposals
OF UAL
cam`,
�LZFURti*
Four separate RFPs were released in October 2025 - one for each newly designated area .

Proposals Winning Bid Amount
Area Received Winning Bidder (Total 3-yr Term) Parks 11 Landscape West Management Services S ,133, .70.00 City Facilities 10 Elite Maintenance & Tree Services S 197,280.72 North (north of Foothill Blvd) 9 Colts Landscaping S 814,998.99 South (south of Foothill Blvd) 9 Mariposa Landscapes. Inc. S 1,196,02 .96 TOTAL S 4,341,575.67
In 2022, when advertising a citywide contract, only 2 proposals were received compared to the 39 total received for the current RFPs.

Page459of4 8

Service Area maps - Parks & Rec
OF t1/3_4
44 '-.-/-------- /
tlar AntunLe-)
[Parisi
IL -
City of Upland _1:e. 4
. ZP Oil 1.-
..'e'.. '.I Ill\s\\\:)'r..r3.,.
, . . , a
.. .1
Landscape
m i
re.. .
-.:.. c
Service Area i
l' 7
•E .1.
rI''.."11•..1 ..
e z .
.‘ .'
(Parks & Recreation) : s
4 : 7
P
'_. 1 .lierartkI.1
, ?
.13 ft.k ME
al 'I-Ex
_ :ME 71
Legend 1 ..; ... redand,
.A. 19th
i 54 14-rh St I:limn:min 00.,si
Z w
.. 4 1."1160111it
0 Ciry i GOVernrnent
.......,-,, fil
-..".'....1-idar,... Building rH5 2
,..Y...,
0 Park Yi 1.11 5r f.?.., idllf
..I'54.rit
I-B-1
54 1 d.Th S! w 1 Oh St w imh Sk E it th EN
imar.d Fur 13.•
Description: This service area 7E1 1 " ..--_.—., .. .1 .. 11...,i4EiglIeri!i) ; (" CorTaii Comm(Cl.h includes all 12 parks and 3 Oty `
•i
facilities: Friends of Upland LI Pick ri =I . Park I
-_-_- :.-
Animal Shelter, Landecena -
.E. .... z. t r , z..d1.7.....,., Community ui Blding„ arid the ,,.....,,,. i ...i..&Out i- 4 4_;2..

George M. Gibson Senior Center, 2 E z 1 ith St Riliampki-T. •
ci z 4 • 1 PM*r-
t 6 ----' friends of 2
- z E L. .f ,-
w •—.--..--.....T-,_'
• i yv FmaihiLl Blvd IPA Upland Animal' . -
Or_abed.; 3.1'11.1202 6 ; _(Cabro I, 1.1*,ni---torlaT ,..Shailteri ..it ti njflptii,TEI irmv, a ! 1 4'ark 1 k 11n
kithixa ' 7r -. 1 Landecerha'1 . N..-'.. Upland ._. .... .
. W iiirraoii M. . '. A _i;Glialili g PI Gibcr1I'lSuildi:ng" z ' - i Senior Center r
.. 1.

W'C.O.Et IT EiTil5 it C 911..SI -
N . Illickion SI ,ffed.7/t•
A , ...
..' •
!din(Sirrm.shi
.
----- 121,1leaarealr)
Citrus 1 iii ...----------,
—JE hrh_EJ;eillyiedale i
W rin(iy.rk r .Park. u .____• IrricTr. i. . 0 0.25 4.5 0.75 1 • ,../71h 51. E 7ih EL MINN. ,.11........... CP — 417
EL.s........., r•nik —

Page 460 of 4 ends

i.nre..1
ran}I E dtl,5t

Service Area Maps - Facilities
°F up_4
City of Upland
° lk•°ILrFo �4'
Land a a° a,� „ Upland - \
Z {ICY I1.eI _...}N.11..
•
Service Area "1.4..A •

4. }' ; ._� ' . -Library 11:crn'1.

Facilities) z ��Fre 11rc ss -tan
Station A152. 'I V ■I F
canr:gir
- V .

Legend L.bra ryr
a
. 1
O City Library Y\'1a5h st _ x Boundary Public Works
e Fifa Station = "" " r 6
0 City Nall Pr. s
0 Pol`ears Station ii r I rIA'. IP].

MO N rSi-In i3J1:11
PI
LW ILO,5L iF!8rh;t Yi 18rh 51 E loin sr Un1..,dmil.

I116 e k lU11,1,,.:.11.

Description; This area will service 6
city facilities: City hall, Carnegie p w 1•.,r t, i Library,City Library, Former Fire IruL,Bcw „ 411,.

Station #16 , Historic Fire Station, �b11r,,,.fir Public Works, and the Police ' �'•."�^' I' - ,y - r1�, + IttieQarunent a —
Department. .. K _
E i
€ w Fce1N 110 Blvd u. H i F.,alto II 9suO a Created; 3f11J2G • .... -L
t N 5:...41
W....,. LI r ,. e
kV Arrox HewE r'rwr!,4r �'
AMU. } -
W tlh SL .__ E S.11,Si E 4C1 Si J 44
A ... R.thten El i -
1}r
Ad Ilk ii I.Ill,Si C E1n
I.I.r r 1Gre..Ar
P.A. .
0 O.”4.25 0,5 0,75 1 wren Si 67r1.Si ,- E]/n si Page 461 of 4 1 Q MFea wr„R, 19 E ..
r1Ar,-,rr,r r+s+a

Service Area maps _ North
4 OF V/3_4

CITY OF UPLAND
.4 Z F OIL
..,,
Landscape ...••
•• ••, ..
•. .
:

Service Area .
..„..,,
. _ „ •
(North) 4
.1 i ••' •• .;••• i
,. .
•a‹ . .
. 1 .

Legend z
,
• z P'e •2.E. ..II.. ;2Ik
..: W I 1:`.
0 C4 .• .Foothill Blvd ,. . ,..

Boundary Bordef ..

Aa• i
Service Area Park . .
. .

Ungar PM*? ...,..
•al
,•.IQ.,t., WO,61-.NI W I ell,st I I.11t.Ss
I LA..11114
Description! This service area
E.. i
• r.includes ever/thing north of , .. • .
•
Foothill Blvd, including(north) . :',. ... .... . , . .
•
sidewalks and Linear Park I :.
• I! p5
4 .•.1 all i..,..1,
!Int.

Rivets are not includecl. . , s .• • . il 4 • •r r - :.1 . Creatth 3111/2026 !i. .' --W.Foothil I Blvd ----—lie... W Foothill Bkvd---1.1---- • -----4.--E FOOthill.Blvd
. • 44
a .
z w IN. I IN....
w....h. Upland
NI .
z W....... .

I,.• .e E .
; ‘
. 1
20"
MI f 9tis St t Ilh
.1 .
. •
, ,..• W liuls SI E les E4 F1.1h.
0 4.25 05 0.75 1
.stplle; .
w 7th 5k E 71.15 SR E.s.ii,,, Page 462 of 4 kin.". •••
.. . .
flif A
" .

Service Area maps - South
_4,oF,_tIP.41
•,:',.4 - % .'" -'--- 4,._,
. .... . .
. •. . .•
1 _• - - ..
0 City of Upland .... 1
,10;'Kl
. - 17
•-j.. C. • .

Landscape %.„
Mini . 2
....'T.,--.9.

Service Area .: e
(south) .6
, z
i
..3 .IF
. '
..1 ' i n. ws " in . i • 1' 'i'1.1

0..4.......

Leuend s ,....,phi,St C161•1111idi 6„..5,F.1 tj FCKFthill Rod ! ;
‘.... L e
Boundary Bonder g
Service Area .-.,....,......D. F 1 Fl.,.1 " 1.40 isvr
. .'S'n 4 lanqii
II'
W 16.1h Si V.1 18.1h St 'Iv 1.t.1h Sr .1 11,141 ie

14.6..1 nal.

TV% ..5co.. :t. Ca¢114111.r-61, GI
Description: This service area i
:i i... .
includeseverything south of z ......

Foothill Blvd, including strectc, ;
3 t
(south)sidewalks, and adjacent ....dd..,i, 1 2 C}N*A. •
.1 ..,
% tad Mal CLILIIIN
Lial
.- 1:Orr
areas, =
g 2 E E• ',., ;
a .. •
Created:3.41/20.26 E
i.... .1 Pi '4 --.W.Foothill Blvd.---'66 W.FobthIll Blvd—'" • -2-.E Foothill.Blvd ris:
11 ..7 id t1
Z •-:... u. . .1 . ••. .. . ••• . •
i'liNU
L.1 • ..7
... U pi ilqtd
. w 8-.0.114, h Ar..:.....-...., 1: d
N z
•:,r ,
A. .,.....y .... 1.11chlon•}1
liar.F lincrxd, W..'119 F'
W HI it L YII9 it
I.Er.it E?il•Si
E7r
fie I 4.1.
4 Q.1 U25. 04 0.-75. 1 W).h Si E Pin Sk E Ythak I.fill.. IF Milos •
• inimo 11Se I —....1, A 131.3..4.ilpo9.. ormh..1 : no-way ISAIrb.:L.Tegi:Z.V.....Ell Page 463 of 4 Ed4nrntalp
...1..}71
kY:11. •• E 60.St E ad,M

Annual CostComparison
°F ups
(sip
%1Fv��*
Area/Contractor FY 2025-26 FY 2026-27
Citywide $ 921 ,700 --
Brightview
Parks -- $ 711 ,090.00 Landscape West Management
Services
Facilities -- $ 65,760.24
Elite Maintenance & Tree Services
North -- $ 271 ,666.33 Colts Landscaping
South -- $ 398,675.32
Mariposa Landscapes, Inc.

TOTAL $ 921 ,700 $ 1 ,447,191 .89

Page 464 of 411 ends

Increased Expenditures
byFundingSource tl
4L1Folk
Fund Amount
Public Works General Fund $ 174,465.00
Building Maintenance $ 49,260.24
•
Gas Tax $ 301 ,766.65
CFD Funds $ (1 ,700.00)
TOTAL $ 525,491 .89
These account splits for the additional costs have been submitted with the Public Works' Proposed FY 2026-28 budget. General Fund reductions have been made to result in a flat operations and maintenance budget compared to FY 2025-2026. Page465of4 14

Recommendations
1 . Award a Parks Landscape Maintenance Services agreement to Landscape West Management Services for the term of July 1 , 2026, through June 30, 2029, for a total amount of $2, 133,270.00 plus an amount up to 10% for unforeseen expenses upon City Manager approval.

2. Award a City Facilities Landscape Maintenance Services agreement to Elite Maintenance and Tree Services for the term of July 1 , 2026, through June 30, 2029, for a total amount of $197,280.72 plus an 4oF PL� amount up to 10% for unforeseen expenses upon City Manager 443
approval.4.3s
L./F30

Page 466 ends

Recommendations

3. Award a North Landscape Maintenance Services agreement to Colts Landscaping for the term of July 1 , 2026, through June 30, 2029, for a total amount of $814,998.99 plus an amount up to 10% for unforeseen expenses upon City Manager approval;

4. Award a South Landscape Maintenance Services agreement to Mariposa Landscaping, Inc. , for the term of July 1 , 2026, through June 30, 2029, for a total amount of $1 , 196,025.96 plus an amount up to 10% for unforeseen expenses upon City Manager approval; and , of uPi

5. Authorize the City Manager to execute the agreements. �LZFUR�1

Page 467 of 4 ends

Page 468 of 479 ends

4 or UN
`tCALIFORNIA LEVINE ACT DISCLOSURE STATEMENT
Ogt�� 4Q"
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits City Officers from participating in any action concerning a license, permit,other entitlement for use,franchise, or contract(collectively"license, permit,or contract") if they receive political contribution(s)from a party, or its agent(s), totaling more than $500 within the twelve (12) months before the proceeding, while a proceeding is pending, and for twelve (12) months following the date of a final decision in a proceeding.

The Levine Act also requires a member of the Upland City Council who has received such a contribution to disclose the contribution on the record of the proceeding and recuse themselves before the proceeding unless the violation has been properly cured.

Current Upland City Council Members are listed at:
https://www.uplandca.gov/city-council-treasurer
Parties and their Agents are responsible for accessing the link to review the names and disclosing their applicable contributions to City Officers on the record of a proceeding.

As a party to a proceeding,you are also required to provide information below about contributions made by you, your agents on behalf of you or your organization, your organization subject to the proceeding with the City, and any organization you direct or control pursuant to the aggregation rules at FPPC Reg. § 18438.5, except for uncompensated officers of a nonprofit organization. This form is to be submitted to the City of Upland and is a public record. If you have any questions about this form, please contact your City representative for assistance.

1. Have you or your company,or any agent/board member on behalf of you or your company/entity, made any political contributions of more than $500 to any Upland City Council Member in the 12 months preceding the date of the submission of your proposal or application,or the anticipated date of any Council action?
YES If yes, please identify the Council Member(s): _ X NO

2. Do you or your company/entity, or any agency on behalf of you or your company/entity, anticipate or plan to make any political contribution of more than $500 to any Upland City Council Member in the 12 months following any Council action related to your proposal or application? YES If yes, please identify the Council Member(s):

X NO
Answering yes to either of the two questions above does not preclude the Upland City Council from awarding a contract or approving an application or any subsequent action. It does, however, preclude the identified Council Member(s)from participating in any actions related to your proposal or application. 3/12/26 *I/46 Michael Garibay
Date Signature of authorized individual
Landscape West Management Services,Inc
Company/Applicant Name
(Levine Act definitions on reverse side)

Page 469 of 479 ends

LEVINE ACT DISCLOSURE STATEMENT DEFINITIONS
Term Definition Law
A proceeding to grant, deny, revoke, restrict, or modify a license, permit or other entitlement for use, that
does not solely involve purely ministerial decisions
and is:

Covered (1)Applied for by the party; FPPC Reg 18438.2(a) "proceedings" (2) Formally or informally requested by the party; or (3)A contract between the agency and the party or a
franchisee granted by the agency to the party, other
than a contract that is competitively bid, a labor
contract, or a personal employment contract.

Any person who files an application for, or is the
Party subject of, a proceeding involving a license, permit, or Gov. Code 84308(a)(1) other entitlement for use.

Any person who is not a party but who actively
supports or opposes a particular decision in a
proceeding involving a license, permit, or other
entitlement for use and who has a financial interest in Gov. Code 84308(a)(2) Participant the decision.A person actively supports or opposes a FPPC Reg 18438.4 particular decision in a proceeding if that person
lobbies in person the officers or employees of the
agency, testifies in person before the agency, or
otherwise acts to influence officers of the agency.

A person who represents a party or participant for
compensation and appears before or otherwise
Agent communicates with the governmental agency for the FPPC Reg 18438.3 purpose of influencing the pending proceeding. See
FPPC Reg 18438.3 for exceptions for certain
consultants.

A contract required by law to be awarded to the lowest
responsible bidder with a responsive bid, or, if the FPPC Reg Competitively Bid successful bidder refuses or fails to execute the 18438.2(a)(3)(A) contract, to the next lowest bidder with a responsive
bid.

A contract or agreement reached through collective
bargaining or with a representative group regarding
Labor Contract the salary, benefits, or terms and conditions under an FPPC Reg employment or retirement policy for employees or 18438.2(a)(3)(B) retirees, including a project labor agreement entered
under Public Contract Code Section 2500.

Personal A contract for employment, including the terms and Employment conditions of employment, between the agency and FPPC Reg Contract an agency employee.A contract with an independent 18438.2(a)(3)(C)-(D) contractor is NOT a personal employment contract.

Page 470 of 479 ends

tlpt9�

CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT

1. CglIFO��%,
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits City Officers from participating in any action concerning a license, permit,other entitlement for use,franchise, or contract(collectively"license, permit,or contract")if they receive political contribution(s)from a party, or its agent(s), totaling more than $500 within the twelve (12) months before the proceeding, while a proceeding is pending,and for twelve (12) months following the date of a final decision in a proceeding.

Current Upland City Council Members are listed at:
https://www.uplandca.gov/city-council-treasu rer
Parties and their Agents are responsible for accessing the link to review the names and disclosing their applicable contributions to City Officers on the record of a proceeding.

As a party to a proceeding,you are also required to provide information below about contributions made by you, your agents on behalf of you or your organization, your organization subject to the proceeding with the City, and any organization you direct or control pursuant to the aggregation rules at FPPC Reg. § 18438.5, except for uncompensated officers of a nonprofit organization.This form is to be submitted to the City of Upland and is a public record. If you have any questions about this form, please contact your City representative for assistance.

1.Have you or your company,or any agent/board member on behalf of you or your company/entity,made any political contributions of more than $500 to any Upland City Council Member in the 12 months preceding the date of the submission of your proposal or application,or the anticipated date of any Council action?
_YES If yes,please identify the Council Member(s):
•
• NO

I`NO
Answering yes to either of the two questions above does not preclude the Upland City Council from awarding a contract or approving an application or any subsequent action. It does, however,preclude the identified Council Member(s)from participating in any actions related to your proposal or application. ( =,
Date Signature of authorized dividu
Company/Applicant Name
(Levine Act definitions on reverse side)

Page 471 of 479 ends

Covered (1)Applied for by the party; FPPC Req 18438.2(a) "proceedings" (2) Formally or informally requested by the party; or (3)A contract between the agency and the party or a
franchisee granted by the agency to the party, other
than a contract that is competitively bid, a labor
contract, or a personal employment contract.

Any person who files an application for, or is the
Party subject of, a proceeding involving a license, permit, or Gov. Code 84308(a)(1) other entitlement for use.

A person who represents a party or participant for
compensation and appears before or otherwise
Agent communicates with the governmental agency for the FPPC Reg 18438.3 purpose of influencing the pending proceeding. See
• FPPC Reg 18438.3 for exceptions for certain
consultants.

A contract or agreement reached through collective
bargaining or with a representative group regarding
Labor Contract the salary, benefits, or terms and conditions under an FPPC Req employment or retirement policy for employees or 18438.2(a)(3)(B) retirees, including a project labor agreement entered
under Public Contract Code Section 2500.

Page 472 of 479 ends

pF Rj
4 CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits City Officers from participating in any action concerning a license, permit,other entitlement for use,franchise, or contract(collectively"license, permit,or contract")if they receive political contribution(s)from a party, or its agent(s), totaling more than $500 within the twelve (12) months before the proceeding, while a proceeding is pending, and for twelve (12) months following the date of a final decision in a proceeding.

X NO

Darin
1 { Sherlock
Date gnature of authorized individual
EMTS, Inc. _
Company/Applicant Name
(Levine Act definitions on reverse side)

Page 473 of 479 ends

Covered (1)Applied for by the party; FPPC Req 18438.2(a1 "proceedings" (2) Formally or informally requested by the party; or (3)A contract between the agency and the party or a
franchisee granted by the agency to the party, other
than a contract that is competitively bid, a labor
contract, or a personal employment contract.

Any person who files an application for, or is the
Party subject of, a proceeding involving a license, permit, or I Gov. Code 84308(a)(1) other entitlement for use.

Any person who is not a party but who actively
supports or opposes a particular decision in a
proceeding involving a license, permit, or other
entitlement for use and who has a financial interest in Gov. Code 84308(a]( ) Participant the decision.A person actively supports or opposes a FPPC Reg 18438.4 particular decision in a proceeding if that person
lobbies in person the officers or employees of the
agency, testifies in person before the agency, or
otherwise acts to influence officers of the agency.

A person who represents a party or participant for
compensation and appears before or otherwise
Agent communicates with the governmental agency for the FPPC Rea 18438.3 purpose of influencing the pending proceeding. See
FPPC Reg 18438.3 for exceptions for certain
consultants.

A contract required by law to be awarded to the lowest
responsible bidder with a responsive bid, or, if the FPPC Flea Competitively Bid successful bidder refuses or fails to execute the $438 fa)13)(A) contract, to the next lowest bidder with a responsive
bid.

A contract or agreement reached through collective
bargaining or with a representative group regarding
Labor Contract the salary, benefits, or terms and conditions under an FPPC Req employment or retirement policy for employees or 118438.2(a)(3.0) retirees, including a project labor agreement entered
under Public Contract Code Section 2500.

Personal A contract for employment, including the terms and Employment conditions of employment, between the agency and FPPC Reg Contract I an agency employee.A contract with an independent 18433,2(a)(8)(C)-(C) contractor is NOT a personal employment contract.

Page 474 of 479 ends

pF IIp
tic4%"Fit�'y
"A.-At CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT
ir, -
09tr tiq.

California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits City Officers from participating in any action concerning a license, permit,other entitlement for use,franchise, or contract(collectively"license,permit,or contract")if they receive political contribution(s)from a party, or its agent(s), totaling more than $500 within the twelve (12) months before the proceeding, while a proceeding is pending,and for twelve(12) months following the date of a final decision in a proceeding.

1. Have you or your company,or any agent/board member on behalf of you or your company/entity,made any political contributions of more than $500 to any Upland City Council Member in the 12 months preceding the date of the submission of your proposal or application,or the anticipated date of any Council action?
YES If yes, please identify the Council Member(s):

XNO
Answering yes to either of the two questions above does not preclude the Upland City Council from awarding a contract or approving an application or any subsequent action. It does, however, preclude the identified Council Member(s)from participating in any actions related to your proposal or application. •
3/12/2026
Date Signature f authorized ind idual
Mariposa Landscapes, Inc.

Company/Applicant Name
(Levine Act definitions on reverse side)

Page 475 of 479 ends

4<�°v °p`qt CITFUP LAND
o "The City of Gracious Living"
- -
DATE: April 13,2026
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:ROBERT D.DALQUEST,DEVELOPMENT SERVICES DIRECTOR SUBJECT: CONTINUED WORKSHOP ON THE CONCEPTUAL DESIGN FOR THE SANTA FE DEPOT

REHABILITATION PROJECT
RECOMMENDED ACTION:

It is recommended that the City Council receive a presentation on the project's revised conceptual design and provide staff and the City's consultant,Architerra Design Group,with comments.

GOAL STATEMENT
The proposed action supports the City's goal of improving public realm infrastructure in Historic Downtown Upland through focused efforts that retain the historic character of Downtown, as well as revitalize the Historic Downtown Sante Fe Depot Station and encourage an increase in ridership and create a plaza that attracts visitors and residents to patron the businesses within the Historic Depot and surrounding Downtown area.

BACKGROUND
In 2021, Congress reinstated the process of earmarking funds for local governments and nonprofits after a decade- long ban, initiating the return of congressionally directed spending through a reformed process called "Community Project Funding" (CPF).

The City previously applied for Community Project Funding Grants and was awarded$1 million in Fiscal Year(FY) 2022 from Congressmember Pete Aguilar and$750,000 in FY 2023 from Congressmember Norma Torres for Phases I and II of the"Downtown Upland Main Street Economic Recovery and Revitalization Project." In 2023,the City applied to Congressmember Norma Torres for FY 2024 Community Project Funding Grant in the amount of$850,000 to rehabilitate the Historic Downtown Upland Sante Fe Deport Station as part of Phase III of the "Downtown Upland Main Street Economic Recovery and Revitalization Project". In August 2024, staff received a formal letter from the U.S. Department of Housing and Urban Development(HUD)to officially notify the City that the grant had been awarded.

The CPF grant for the Santa Fe Depot Rehabilitation Project will fund the design, construction, and ultimate rehabilitation of the Historic Station.The improvements will address the physical blight conditions within the Station Area with the goal of increasing ridership and patronage of the business within the two buildings on the property.The project and the other efforts of staff to enhance the economic climate in Downtown will help transform the Downtown into a pedestrian-friendly business district that encourages commerce through alternative transportation modes such as commuter rail,pedestrian traffic and bicyclists.

At the March 9,2026 meeting,the City Council received a presentation by staff and Architerra Design Group on the Conceptual Plan. The Council requested some changes and that the revised Conceptual Plan be brought back to the City Council for consideration.

ISSUES AND ANALYSIS
The changes that City Council requested at the March 9,2026 meeting include the following:
• Depot building to be painted black and white.
• Shelter to be painted same as building with a black cornice. • Sign lettering to be vertical with hallow(backlit)letters and fabricated in metal with a metal background. No use of acrylic material.
• Reduce the amount of decomposed granite within the parkway along A Street.

Page 476 of 479 ends

• No acrylic inlay along the decorative sides of the steel structure that contains industrial detailing. • Concern with replacing some of the exterior lighting and the contrast with older and new lighting on the building.

Staff worked with Architerra Design Group to prepare the requested revisions to the Conceptual Plan.With respect to repainting the Santa Fe Depot building, the architectural style of the building is Spanish Colonial Revival. Spanish Colonial Revival architecture is characterized by soft white or pale beige stucco walls,low-pitched red terracotta tile roofs,and decorative ironwork. Accent colors are generally dark brown or teal shades for doors and wooden details.

The color scheme of Spanish Colonial Revival architecture is designed to reflect the intense sun of Mediterranean or Southwestern climates while complementing the natural surroundings and providing a durable appearance. The Conceptual Plan provides a dark brown accent color on the wood trimming on the east elevation of the building. Staff will provide supplemental elevations for comparison purposes in the presentation at the meeting. Attached is the revised Conceptual Plan for Council's review.

ENVIRONMENTAL DETERMINATION
The Project has been assessed in accordance with the criteria contained in the California Environmental Quality Act (CEQA) and the State CEQA Guidelines and determined to be Categorically Exempt from further environmental review pursuant to Section 15301 (Existing Facilities) and Class 3 (New Construction or Conversion of Small Structures)of the CEQA Guidelines.

FISCAL IMPACTS
There is no fiscal impact associated with this action.

ALTERNATIVES
Provide alternative direction to staff.

CEQA: Determine to be Exempt.

Page 477 of 479 ends

REPLACE EXISTING CONCRETE WITH
MORTARED COBBLE PAVING ~
NEW PLANTER WITH EXISTING PALM TREES NEW ACCESSIBLE CONCRETE PATH WITH NEW - N� TRUNCATED DOME AND CURB RAMPS MORTARED LE PAVING WITH 6" CONCRETE EDGE NEW CONCRETE PAVING .\ PARKWAY WITH ACCENT PLANTING, LANDSCAPE , RAISED PLANTER ON EXISTING \'' I BOULDERS AND SHREgDED MULCH LAYER • _ - ` - - PAVEM€SIT - - - - O'. :r..mf ,., sr s�w"O

8.00..81 121t0 ,.lute .1712.07 +1211yP +LINZ .,fPr.': 1311.PD."i r 771767 AC y i2f1..' rn2S5
NEW PALM TREE PLANTING , `77f1 PAHIVP �Px¢r � �r 1M1Mp7 [ , A STREET •

4.9 1er
Ira
11E0 ft rt1 7Pr1.6T R 197P-DI LB :'•to rr rx,". i rr1$ +. rr�p'f r7i2117 ++�ex' rPr;qr(0 3,�jI r' •r IPl l.ri LG T7ir {g l ItlPle It _ __-�.. ! rr u Is iY ralr !" m.11L.69 IL 11123F a '7r.' Ir; %1_ 7.M^_ +12`!� rFji 1' - 1 1 !r 7.! 1Prr.71 w 'WS!!z r31121 IK _ _ _ /r: = 4:
4rr. EQ r7rl.n
7/So i( IPfrdr X ,1 ii, If.61 1[.1 ��6 .71f1rta * v14- �:ltrrn nn 7 • �I I_?i !if. iiiL ••

4. � ri+Cll� +%47y7P _ - - - - _ �- c. r7ra�rr Iz 11c i y - 1!��,,,,�� r711.dv rr { /ltil J 14)1 irli r t. 4 , iMw. �9 �� y/ i 1L�r ! , r7f1.31[F �" - E / +a11.m w air MAIM . /s 1 p �.} ,1 �g�� 1IIr eQ PF 1'44 II,v.• .• 'Pr,,So.W r �S ~+ r/ �� 'Y1' �' r +rtrrll Ftll.N; • �rr•is fT' ,• '. ,::r A,,.L1 -F,ta T iPILLtl EY-`. I r V j/ J 4 ,1 `II �� 1 w w1 Rowe a Agar MEW ASPril1 ru>srmr 1 � er• ••rj sl a , + Y _ - �� 1 _ _ �,lalw r' - J - ! _ - _ _ _ �4` aaee _ _ L! _ �_ - ` - t� F� , 1✓+ I ,r2rrst V m x Yr ,arr.n c r r x o ////////////////// / _ 1 .. ,�" 11 ,�"' M1g ++P1i8f +man 411'04 Lng.iu EP 17n.9P EP W.11• 'fir&r.4) 11y2111A�111C Iztr.ta�- rzlr-01 FF f +P I. IC / ..,I=793Z. } I y Ti _ _ C a r �.�-1{,P`� A� 4.1. rnt.ra+f711.d7 f'1�1.16 Pi4iS Cf rAi�tP' Q ..J- !SON _ _�, .,`L1 - y) Ai rP-rr 1alOPb 0, 2 I l ral dl 1P1 rFBr R i. �r//!.•.,, ,.,. ,.. .,.. ' ._ "Mi.1., .. - :� rlti,� =•v a :R'tR Lq�ad' e tM1� }aL° $ „ 11�. rr%S6x •. I YtR:'17 p • nln is fftt // //f//ir / / / III '� �'�' r7rf.lr fP rPff !7 L• 1 lA P71.1f: +11DOM +17108] •r21+.1: +llrQdl +farA52 +i710.r:Z ♦I2iQ rj1025 CrIR R1YtlErC P7 - t2212.17 +fPlldS MLR larr2f yltrl 7d a� 1}!1 rl 11in! .171QSi EQ Yiti 1� + Idil.l9 Walt { 1 n Cb �'VV' ,r,t 1A� ,p� ins 7Pi of \•.lG T"
x P �rifxJn r, ,ry 3 �2 o }tip 4 _ 1 6' MIN. / / 6' MIN. . • m;ng� __17.NQ,' yrlfJ(B , lir 17r7.1d:i. - •n 1 '1�7d. r1 .- - - = - - - i1`r n
^�_ I.,P9.
•
-
CV A 41
_ ..... ,. G'-' lit tal; 7PH al • ULM$ ' r}r935�' 1111. ro� 'PrfW f7 a f C. r -- - - `1 r - _ _ •r. r va vav 1 is - - 19gcCT Wage rAl:.: , lu
-1 ' r r y ® E1 / NI Itrl_7 u. / L �`� *• 1 J I gib x Asnwcr �alrrx� alder Er ,a:p7aE ] hSwlkr4 '�; 1
1 •. ��--:, Y} - �a 11b7 k 71. i -� ■r-w'r'1t- 1 gi1.1 B• .I ']? .. / � 1,iEr0 �' /;01'
/�////////////,,//ice/f/J/r!//,,,,,//,'//////- - rR. "n'�' / r ` rr1, /` r .r r,' / ✓ rnrd' 1p II III f� rr Qr1200 R / ��' ltY11Q "� •a. - - _IrN_ r 't ,:rr elf. f y 'v-' -i:7'`. Tlr :Ye�Si LY y 7r.A5 -_ 1 ! l� r _rL_ 'r r. ry� rpr!.75TC rYrMr!: .!�• 4,IPIP,fIA :et: 1 r:a.•7a" ! l !mot. v ..- .f TFT F� H r Spir11,: 4.1 I 'r!A I. i Ii_ �. �I; � . ! _ - 7�rpf fir; i L3 171,:.iP ] L1 iii r !:' ,vltarlT VA? , t1'** / ~f...p .! ' I 11 " lPfP.51 R'• ___. /f/ L .� - _`'\ 1 f �' - k' rFn3r • C R 7 r 1! / I S, iiifj� - 71�} :�. a _ r _�1. trzirr' .'z.ra: i t31 $a0 .1. I] f e I 1 J/ • �I� 1Pr1J3 I,!if. ,"/.Iz1] r r -- {a \e ! 2 L ~ .lr,R .3T r7Etf,':• J -yS.Ip Q F 1 bn O eC Gd Ed ELtib GddL Gb Cb Gd Edddpbd d6 EbOdS�'.. :�L�G��:.6 GOd6dd�EGG Gd tiE 6a bE da td Fdpd Gd6d Ga dL-•Cd Gd pa GL pd G4 dG Cd CE Gd Edp LOe GO CO P6 Cd Gd Ed Ed OdG b6Ldpp�(Q$p.V d06L G46G60 bA 6050 a wwt ww wwwwwwwwn Tf'6 va Dv¢vvvv; vvvv vav cv ov¢v¢va vv v0 ¢v¢¢va va vv¢av ¢v vv Davv¢v¢v¢v¢v¢v¢¢a¢¢DOva¢a¢a va vv vv¢¢vda v¢nv Dad vv v0 va pa¢v n0¢¢no do¢v ve vv vv vvv �, ,+ w.•w,�w,,..,....•...,...............�-�. ..--.-.--.-.�- _ � 'D' obbb:ebbee: Dab:- a.,..__. - � .._...�_ _. ... ,,...,,,,,,,,,,,,,,,,"..........,.c�.. ::., - asa.....:..... ......-.DDebbbbbbbbbdbbb Dbbbbb:b:bbb:babbbab:v:bbb::Db:b:bbb:b:D:b:b:Deeaa:b::bbb::Dbb:.•..... vp••uv'e:.�+"D o�npn�p�Dpaaa¢a¢a¢av¢e:e. -.. -. .... P"` ... ....... �Dbe:a:ebpap•.:Dabapaa:aaaao�„�pao:op��o�oa y ��rt •
1 � .1 - lr' d v4e «E MM.,' .__.._ _ ¢-,�c¢v aao,ieapeeII60e¢¢¢¢p¢................................................... ,nno•+•�..n:,-.in:.n nn,c�n.er.e:- �cnnneneneeeneppDoaa�vao alicricifilib.N.*Nsei.zis.. te,
. iii
.-i.1,--K- (i 21f.. . -...„,
S - �� I •
e . . I 0 . . -. r rr . - _irr A ....ad •� s , .; 1 :OM atart, . ,. iii,..:
, ..c),L; -'---- . :1 -= '
LEA. 1- - , . , , ,
•
_ r_ _ _ _ y • 16' C »r.

EI y� �I Al :, r (i.i e.:41.i1.41..Si'l�f:� 1i rR''�rirl7'l .:11:e¢4:S:! .1 I i t� _r.4.0i.- %.92- "I'I �l,S. 3i A _ ¢ _ _ i' ; k lrr •.1, . �i �Y 1la��.� fl� ..�, r,,,I - -_ Y ILL �! :f :� F. 1 ! f ,1 •� § . '' 1• it�- a' �" ; sr} .'� w ``1 'r 1 ., !: �1 .a. 1 '.r 1} .�: s .,. r ' 1 r 1 �1 11 { 1'1! r 1 1 �.V, 11 .i �, F '+' !� C.I r. • �S: .� •I '1 r�� •r. I I� .�I+r�. ,7� � -��., s t.,�,, .�! L i i I I I I I i �,Y .. t,l 1 1 �rrlll', r 'Ir/ T rlr ;1"FI `11I t,"f,, Vr1'j '-ti7,r,_ 1 '111i -,,! i1111 \::t rf +I '7 Hr" 41r .,t, a�9'11 1.J. ''1 !1 1-"-"Teak?' } .,11 �a� o r e1�1,' $.k P . �i►\� r �� ;' .�^ v� ! � :: l .� ! r\� �! 1 ?�+r - •- i;`� L�Gi1 �1 � �• , Al if l9. •,f 1� SIDE VIEW FRONT VIEW SIDE VIEW FRONT VIEW STEEL STRUCTURE OPTION A SCALE: 1/4„ - 1'_0" VERTICAL SIGN REFURBISHED EXISTING

STRUCTURE
or tJ
i
hilf
C.) g,: -, , . : ,5, It CITY OF UPLAND ....
. ... , ._ ... , _ ,,
Pi fr, T, 0 . •r ■ - - ARCH ITERRA c, ..... 8, DESIGN GROUP ir` DATE: JOB #:6 2536 LANDSCAPE ARCHITECTURE AND PLANNING UPLAND M E T R O L I N K STATION v0zzlCAL CALIFORNIA 91730 I PH(909)M1 @ ^4/8 of 479

ADG JOB

:,' Up`q� CITYUPLAND
, �` "The City of Gracious Living"
ltiriiVO
DATE: April 13,2026
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:ROBERT D.DALQUEST,DEVELOPMENT SERVICES DIRECTOR SUBJECT: ECONOMIC DEVELOPMENT PRESENTATION
RECOMMENDED ACTION:

It is recommended that the City Council receive and file the presentation on Economic Development activity in the City.

GOAL STATEMENT
The proposed action supports the City's goal of keeping the City Council and community informed of current development activity in the City.

BACKGROUND
On July 28, 2025, the City Council adopted Resolution No. 6840 which dissolved the Economic Development Committee. This action was intended to improve public engagement and expand outreach, due to minimal public attendance at the Committee meetings.In lieu of in-person quarterly Committee meetings,the City Council elected to have the Development Services Director provide a biannual economic development update presentation during City Council meetings.

ISSUES AND ANALYSIS
Staff will provide a PowerPoint presentation at the meeting with an update in the following areas and answer any questions that the City Council may have:
• Status on Downtown Revitalization
• Economic Development Programs
• Current Development Activity
• Future Project Activity
• Status on Major Centers
This item is informational,and no action is required by the City Council.

ENVIRONMENTAL DETERMINATION
The presentation on Economic Development activity in the City is not a project under the California Environmental Quality Act(CEQA),pursuant to Section 15378 of the CEQA Guidelines. This section provides that organizational or administrative activities of government that will not result in direct or indirect physical changes in the environment is not a project.

FISCAL IMPACTS
There is no fiscal impact associated with this action.

ALTERNATIVES
Provide alternative direction to staff.

CEQA:Not a Project.

Page 479 of 479 ends

Upland City CouncilApril 13, 2026

Upland City Council
April 13, 2026