LIBRARY BOARD
PURPOSE
The Upland Public Library serves the community by providing materials and staff assistance for meeting the informal and educational needs of the library users.
MEMBERSHIP
5 Citizens at Large
1 Council Liaison (advisory)
1 Friends of the Library Liaison (advisory)
LENGTH OF TERMS/FREQUENCY OF MEETINGS
• 3 Year Term
• Meetings held the second Wednesday of the month, except the month of August.
• No applicant shall serve more than two full consecutive terms, unless approved by a 4/5ths vote of the Council
SELECTION PROCESS
Mayor shall appoint with Council ratification
CODE REFERENCES
UMC Section 2.28.010
California Library laws, Education Code 1990
Ordinance No. 99
PERSONNEL BOARD OF REVIEW
PURPOSE
The functions of the board shall be to hear appeals as provided by this part and by rule, except matters pertaining to the meet and confer process.
MEMBERSHIP
3 Members Total
1 Alternate Member
LENGTH OF TERM/FREQUENCY OF MEETINGS
• 4 Year Term
• No applicant shall serve more than two full consecutive terms, unless approved by a 4/5ths vote of the Council
• On call by the Human Resources Manager
SELECTION PROCESS
• 1 member - Council appointment shall be made by the Mayor, with Council ratification
• 1 member - Employee Associations submits name(s) and Council selects appointment
• 1 member agreed upon by Council and Employee Associations • 1 alternate member agreed upon by Council and Employee Associations
CODE REFERENCE
UMC Section 2.36.160
Ordinance 1566
Ordinance 1494
Minute Action 5/31/1945
PLANNING COMMISSION
PURPOSE
The powers and duties of the Planning Commission shall be to:
1. Prepare, periodically review, and revise, as necessary the General Plan
2. Annually review the Capital Improvement Program of the City and the local public works projects of other local agencies for their consistency with the General Plan
3. Perform other functions as the City Council provides
4. Perform such other land use-related functions pursuant to State laws pertaining to conservation, planning, and zoning as the council may direct or provide
5. Serve as the Airport Land Use Committee, applying the procedures and findings set forth in the Municipal Code in regards to all processes relating to a request for an implementation/land use compatibility decision, preparation, adoption and amendment to the Comprehensive Airport Land Use Plan of the City of Upland conforming to requirements set forth in Public Utilities Section 21670.1
6. Serve as the Historic Preservation Committee as outlined in the Upland Municipal Code
MEMBERSHIP
7 Members Total
Airport Land Use Committee consists of:
7 Planning Commissioners
2 ALUC members (possess expertise in aviation)
LENGTH OF TERM/FREQUENCY OF MEETINGS
• 4 year terms
• No applicant may serve more than two full consecutive terms, unless approved by a 4/5ths vote of the Council
• Once a month, 4th Wednesday
• Commissioners receive $100 compensation per meeting (not to exceed $200 per month)
SELECTION PROCESS
• The City Clerk causes a request for volunteers to be posted • Mayor (or Mayor designee) and Mayor Pro Tern (or Mayor designee) shall comprise an ad hoc committee and shall interview applicants. The ad hoc committee may call upon advisors such as, but not limited to, the Planning Commission Chair (or designee selected by the Mayor if the
Chair is seeking re-appointment) and the Development Services Director.
• The ad hoc committee shall recommend at least one candidate per opening to the Mayor for ratification by the City Council. • Once a candidate is appointed by the Mayor and ratified by the City Council, the ad hoc committee shall disband.
• Airport Land Use Commissioners - Mayor shall appoint with Council ratification.
CODE REFERENCE
UMC Chapter 17.43.030 Resolution 4697
Resolution No. 6681 Ordinance 1202
Resolution 6397 Ordinance 415
Resolution 6270
PUBLIC WORKS COMMITTEE
PURPOSE
The function of the Committee is to provide an opportunity for review and fact finding relative to significant projects, programs, or activities in Public Works operations prior to consideration by the entire Council.
This Committee shall act in an advisory capacity on issues pertaining to environmental impacts, sustainability practices, and legislative mandates that impact the environmental health and the well-being of the City of Upland and its residents. The Committee will collaborate on environmental matters to promote environmental sustainability within the community. The Committee will make recommendations in regard to community clean-ups, beautification campaigns, Earth Day events, public outreach, and education on issues including recycling, storm water pollution, water conservation and sustainability practices.
This Committee shall act in an advisory capacity in matters pertaining to parklands, trails, recreational programs, youth and senior services, cultural arts programs, and special events throughout the City The Citizen Advisory Members of this Committee shall study and review the proposed Urban Forestry Management Plan and make appropriate recommendation to Council and staff regarding the matters contained therein; to provide an avenue for citizens to appeal special circumstantial tree problems (i.e., tree removals, street tree designations, spraying for fruit insects); and shall review tree removal and other policies, as well as handle any and all citizen appeals regarding tree matters under Upland Municipal Code Chapter 12.26.
Said appeals shall be heard by the citizen members of the Committee only (i.e., not the serving City Council members, who shall take no part in such appeals).
MEMBERSHIP
2 City Council Members
5 Citizens - advisory members
LENGTH OF TERM/FREQUENCY OF MEETINGS
• Appointments may coincide with elections biannually or be reviewed and reassigned annually as desired by the Mayor
• Meets quarterly, the 2nd Tuesday of January, April, July, and October
SELECTION PROCESS
Council Members on all Standing Legislative Committees are appointed by the Mayor.
Citizens at Large - Each member of the City Council shall submit their nomination to the City Clerk for ratification at a Council meeting.
CODE REFERENCE
UMC Section 2.16.010
Resolution No. 6583
Resolution No. 6581
Resolution No. 5290
Upland City Council Minutes, 12/01/2001
FINANCE COMMITTEE
PURPOSE
The Committee shall be responsible for reviewing matters pertaining to the finances of the City. This may include reviewing warrants and registers, financial statements, investment reports, the City's annual independent audit, City fees and service charges, and operating budgets
MEMBERSHIP
2 City Council Members
City Treasurer
Finance Officer - advisory only (staff)
LENGTH OF TERM/FREQUENCY OF MEETINGS
• Appointments may coincide with elections biannually or be reviewed and reassigned annually as desired by the Mayor with the exception of the Finance Officer
• Meets biannually, the 4th Wednesday of April and October
SELECTION PROCESS
The City Treasurer is an established elected position and shall review and provide input on the quarterly investment reports.
Council Members on all Standing Legislative Committees are appointed by the Mayor.
CODE REFERENCE
UMC Section 2.16.010
Resolution No. 6608
Resolution No. 6583
Resolution No. 6581
Resolution No. 6397
Resolution No. 6394 (Investment Policy)
:,' Up`q� CITYUPLAND
, �. "The City of Gracious Living"
llrrii-RO
DATE: April 27,2026
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:DAMIEN R.ARRULA,ASSISTANT CITY MANAGER
JESSICA GORDON,DEPUTY PUBLIC WORKS DIRECTOR-OPERATIONS
BOB CRITCHFIELD,ENGINEERING MANAGER
KIRK SWANNER,ASSOCIATE ENGINEER
SUBJECT: PAVEMENT MANAGEMENT PROGRAM REPORT UPDATE 2026 RECOMMENDED ACTION:
It is recommended that the City Council receive and file the presentation on the state of the City's asphalt pavement condition.
GOAL STATEMENT
The proposed action supports the City's goal of maintaining and improving the City's public streets,alleys,&parking lots, and ensuring the expenditure of public funds is utilized in a manner that will maximize the community's return on investment.
BACKGROUND
On April 30, 2024,the Public Works Committee received and filed a presentation on the state of the City's asphalt pavement condition assessment based upon a city-wide scan by Transmap of all public streets, alleys, and parking lots. On October 28,2024,the City Council received and filed a presentation on the City's pavement and sidewalks master plans.On April 14,2026,staff presented the latest Pavement Management Program Report update to the Public Works Committee.
ISSUES AND ANALYSIS
Staff recently completed training on our pavement management software and have populated it with unit cost data for the purpose of running cost analytics for various asphalt pavement treatment scenarios based upon the city's pavement conditions.In 2024 when the scan was completed,the City's average overall pavement condition index(PCI)was 57.
The analysis by Transmap at that time indicated the City would need to invest$15.40 million per year to maintain the existing PCI of 57.The City's current combined revenue of the Gas Tax,RMRA,and Measure I total approximately $6.38 million per year.Based upon funding and engineering staffing levels since the last scan,the average overall PCI is now 53.For comparison,the following table illustrates PCI data of surrounding agencies:
Municipality Average PCI Municipality Average PCI Chino 71 Ontario 80
Claremont 63 Pomona 68
Fontana 70 Rancho Cucamonga 70
Glendora 63 San Dimas 54
La Verne 80 Upland 53
As outlined above and within the presentation, additional revenue is needed to course-correct the city's asphalt pavement degradation. Additionally, while there are current fund balances for the aforementioned restricted funds, there are limited engineering and supportive staff resources within the Operations Public Works Division to reduce the overall backlog of capital improvement projects related to streets. It is recommended that the City Council work with Staff and the community to identify and secure additional funding and staffing resources to improve the City's PCI to a goal of 76-80.
ENVIRONMENTAL DETERMINATION
There is no environmental impact for receiving and filing this Pavement Management Program Report update.Road maintenance projects are typically exempt from CEQA as the resultant pavement rehabilitation work falls under CEQA Categorical Exemption pursuant to State CEQA Guidelines Section 15301 Class 1 (Existing Facilities) and Section 15302 Class 2(Replacement or Reconstruction).
FISCAL IMPACTS
There is no fiscal impact associated with this action.
ALTERNATIVES
Provide alternative direction to staff.
CEQA: Categorically Exempt from the California Environmental Quality Act(CEQA)pursuant to Section 15306.