confer with them before placing it on the ballot.
Since the City Council had authorized a contract for an Interim police auditor without first meeting and conferring with VPOA, the outcome of the Sonoma County case was relevant and applicable to the City. On June 23, 2021, PERB released its decision finding a requirement that the County meet and confer with the union before approval of the ballot measure for police oversight. PERB ruled that the voter-approved police oversight ordinance was void and unenforceable. Thus, because the City had approved police oversight with the IPA contract, this decision applied. VPOA filed a grievance against the Interim Police Auditor contract shortly after the Sonoma County decision.
Also, on or about June 20, 2021, there was a shift in city management with Anne Cardwell taking over as acting City Manager. With the PERB decision, the VPOA grievance and the shift in management, the decision was made to not move forward with the interim contract in order to settle the grievance and instead to focus efforts on the permanent oversight model. Council was informed of this shift.
As you are aware in December 2022, City Council approved the police oversight ordinance subject to meeting and conferring with VPOA. Staff is currently well into the meet and confer process and anticipates the process to be complete this summer. It is worth noting that there is no set time limit to the meet and confer process. The parties are required to continue talking in good faith until they either reach an agreement or cannot agree. If agreement is reached the process is concluded. If agreement is not reached, either party can declare an impasse. After a declaration of impasse, a party can request mediation or demand fact finding. Upon conclusion of the meet and confer process, the City will be free to move forward with a contract for an independent police auditor pursuant to the ordinance.
The police oversight ordinance approved by the City Council includes both the process and the duties for the IPA. The ordinance requires separation of duties between Independent Investigators and the IPA. One of the duties of the IPA is to review all final investigations and submit a report to the Chief of Police and to the Police Oversight and Accountability Commission (POAC). In addition, the ordinance provides a process for the POAC to provide a recommendation concerning the appointment of the IPA.
Staff can release the Request for Proposals for the Independent Police Auditor (IPA) pursuant to the ordinance while the meet and confer process is being concluded, taking forward the recommendation action to the POAC thereafter.
FISCAL IMPACT
There is currently no action that will have an immediate impact on the budget. Staff estimates the cost of the IPA once engaged to be between $50,000 to $100,000 per year.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
None
CONTACT
Randy J. Risner, Chief Assistat City Attorney
[email protected]
ACTION ITEM 9.A.
DATE: June 27, 2023
TO: Mayor and Members of the City Council
FROM: Mike Malone, City Manager
SUBJECT: HOLD A PUBLIC HEARING AND ADOPT RESOLUTION RELATING TO THE ADOPTION OF FY 2023-24 BUDGET
RECOMMENDATION
Hold a public hearing and take public input for the FY 2023-24 Budget, and adopt a Resolution adopting the FY 2023-24 Budget for the City of Vallejo, as set forth in Attachment B.
REASONS FOR RECOMMENDATION
In accordance with the City of Vallejo Charter Section 701, the City Manager is required to annually submit to the City Council the proposed expenditure and revenue estimates for the following fiscal year, at least 45 days prior to the beginning of the new fiscal year. On May 15, 2023, the Proposed FY 2023-24 budget was delivered to the City Council and posted on the City website. On June 6th staff had a budget workshop for the council and the public. On June 13th, the City Council conducted a public hearing on the proposed budget as required by Charter Section 702.
Adopting the budget resolution at this time will allow the City to operate and provide services after June 30, 2023, based on the most current projection of revenues and expenditures.
BACKGROUND AND DISCUSSION
In accordance with City Charter Sections 701 and 702, the Proposed Budget for FY 2023-24 was delivered to the City Council on May 15, 2023 and notice of a public hearing and a general summary of the proposed budget were published in the newspaper. On June 6, 2023, staff held a Budget Workshop for the FY 2023-24 proposed budget to receive the Council's direction on the proposed budget and on June13th, the City Council conducted a public hearing on the proposed budget as required by Charter Section 702. This report, staff recommends that the FY 2023-24 Proposed Budget transmittal letter also be reviewed (see Attachment A).
The city must carefully evaluate expenditure priorities, explore potential revenue sources, and consider adopting proactive measures to mitigate the impact of potential uncertainties. By closely monitoring economic indicators and ensuring prudent fiscal policies, the City of Vallejo can work towards maintaining financial stability and ensuring the delivery of essential public services to its residents. Moving forward, we have taken these uncertainties into account when creating this year’s budget book. We strive to maximize the use of the Cities Funds to benefit all members of our community, while maintaining fiscal responsibility. Other key priorities for this budget are public safety, economic development, youth, broadband, housing and homelessness.
The proposed budget reflects these priorities, with a total citywide budget of $305.0 million, including $133.93 million in General Fund and $77.2 million in Water Fund expenditures. Staff presented this proposed budget to council on June 13th, 2023. Council's direction was to amend the proposed budget with the addition of the following items.
Council Requested Amendments on June 13th, 2023
Date: June 27, 2023
Subject: HOLD A PUBLIC HEARING AND ADOPT RESOLUTION RELATING TO THE ADOPTION OF FY 2023-24 BUDGET
On June 13th, the Council instructed staff to address funding for several projects. These projects include (1) Marina Dredging, (2) the first phase of PD building design at 111 Amador, (3) Vallejo Main Street, (4) funding for the Empress Theatre capital upgrade, and (5) support for the Naval Museum.
Marina Dredging proposal to add $500,000
On June 13th, 2023, as per council direction, a budget of $500,000 is being proposed to be added to the Marina fund from the General Fund. This money will be drawn from the fund balance. $500,000 will fund a mini-dredge project at the southern entrance to the Marina which will give a reprieve of one year, subject to environmental conditions, to clear the entry way. If budget allows, dredging around the Fuel Dock will also be included in the project. Dredging of the entire marina is estimated to cost about $8,500,000 followed by a maintenance cycle of about $1,200,000 annually to provide a healthy rotation of dredging throughout the entire Marina (subject to environmental conditions). A complete infrastructure upgrade of the Marina is estimated at around $15,000,000.
Police Building Design proposal to add $600,000
As per council directions, on April 11th, 2023, the city engaged Indigo Hammond and Playle Architects to develop the architectural design for 111 Amador Street Police Building. While the total construction cost is estimated at around $80,000,000 in today's 2023 cost estimates, the total cost of the architectural proposal to get the project started is $4,643,300, divided into three phases. The first phase of the project, 35% of the design project, is $1,653,300. The city had proposed an expenditure of $700,000 in the proposed budget, to get the project started, along with a project fund balance of $300,000. As per council request, $600,000 is being proposed to be added to the project to fully fund the first phase of the design project. This amount will be budgeted from Measure P funds and the expenditure will be approved at the discretion of the Measure P Oversight Committee, once formed.
Vallejo Main Street aka Vallejo First Corporation proposal to add $30,000 The Vallejo Main Street organization has submitted a funding request of $140,000 to facilitate economic development activities in Downtown Vallejo. Their objective is to attract more visitors, including both residents and tourists, to the downtown area. Through their proposed initiative, called Downtown Summer Nights, they aim to stimulate sales tax growth and enhance the overall success of businesses in the downtown district. To support this endeavor, the city administration has put forth a budget proposal to allocate $30,000. Additionally, staff is proposing to allocate the remaining $110,000 from the American Rescue Plan Act (ARPA) funds at a later date. This funding allocation aims to contribute to the revitalization and prosperity of Downtown Vallejo's economic landscape.
Empress Theatre Capital Upgrade
The Empress Theatre has submitted a proposal to enhance its audio system by upgrading to a higher quality sound system specifically designed for performing artists. The estimated cost of the equipment required for this upgrade is $100,000. In the proposed budget, there is an allocation of $30,000 set aside for this project.
However, to cover the remaining balance of $70,000, a separate proposal will be presented to the council at a later date for the reallocation of funds from the American Rescue Plan Act (ARPA). This proposal aims to secure the necessary funding to complete the audio system upgrade, thereby improving the overall sound quality and experience for artists performing at the Empress Theatre.
Naval Museum proposal to add $20,000
The Vallejo Naval and Historical Museum has submitted a funding request to address several building maintenance and fencing projects. The City's Public Works department has been collaborating with the museum's board to assess and prioritize their needs. To address the most pressing requirements, a proposed expenditure of $20,000 is being recommended. This allocation aims to provide immediate assistance in fulfilling the urgent needs of the Naval Museum. However, further funding for additional projects will be Date: June 27, 2023
Subject: HOLD A PUBLIC HEARING AND ADOPT RESOLUTION RELATING TO THE ADOPTION OF FY 2023-24 BUDGET
addressed at a later date, specifically during the mid-year review. This approach allows for a thorough evaluation of project costs and timelines.
General Fund Revenues
Our Proposed FY 2023-24 General Fund is anticipated to be $150.98 million. Excluding Measure P, the revenue is $132.82 million, a difference of 1.7% when compared to the previous fiscal year's adopted budget.
This is due to an increase in some of our revenue sources like property tax, utility users tax, and business license tax. Yet other revenue sources such as cannabis show a continued decline of 21% and sales tax, not including Measure P, declining 2.4% when compared to FY 2022-23 Adopted Budget.
The City is proposing total General Fund revenue that reflects a 15.6% increase or $20.4 million above the prior- year Adopted Budget mostly due to implementation of Measure P. Measure P was implemented to provide an additional projected revenue of $18.16 million for FY 2023-24. Measure P increased the 8.375% sales tax to 9.25%, which became effective April 1, 2023. This would bring our Proposed General Fund Revenue to $150.98 million for the FY 2023-24 Adopted Budget.
The city is proposing an available fund balance of $45.9 million, which would be 34.3% of the total proposed expenditure. Excluding the Measure P revenues, fund balance would be approximately $23.8 million, which would be 17.8% of the total proposed expenditure.
*Other: TOT, Franchise Tax, Property Transfer Tax, Water Rights, Rentals & Discovery Kingdom Property Tax ($39.9 million)
The property tax the City will receive for FY 2023-24 is based on the property's assessed value as of January 1, 2023. Vallejo's median sales price for single-family residential homes increased 4.81% from $520,000 in 2021 to $545,000 in 2022. Throughout the 2022 calendar year we have seen an interest rate
Date: June 27, 2023
Subject: HOLD A PUBLIC HEARING AND ADOPT RESOLUTION RELATING TO THE ADOPTION OF FY 2023-24 BUDGET
hike that has caused a reduction in home purchases. As we move into 2023, the sales prices of single- family residential properties in Vallejo are down by 0.55% in comparison with last year.
Sales Tax ($57.1 million)
Sales tax growth continues to be one of the catalysts for revenue within the City. The sales tax forecast is provided by the City's sales tax consultant (HdL). After the COVID demand spike in spending, we are seeing brick and mortar retailer’s sales starting to slow down. Households have tightened discretionary spending due to continued hikes in Federal interest rates, high inflation, and wavering consumer confidence. This factors into the decrease of $950,000 or -2.38% for Sales Tax and Use Tax Measure B/V.
On April 1, 2023, the City implemented Measure P to help address community priorities for maintaining critical city services. A 0.875% (less than a penny on the dollar) would add a projected revenue of 18.16 million for the FY 2023-24 proposed budget.
Utility User’s Tax ($13.4 million)
The City imposes a 7.3% utility users tax on charges for telecommunications and video services and a
7.5% utility users tax on charges for electricity usage and natural gas delivered through mains or pipes.
Utility users’ taxes are expected to modestly increase by 5.38% or $0.68 million in FY 2023-24. The increase is based on an average of past actuals. Cable TV and Gas/Electric is the largest contributors to the utility user’s tax.
Cannabis Tax ($2.4 million)
Year by year there is a noticeable decline in cannabis tax due to neighboring cities opening dispensaries.
There is an anticipated 21% decrease when compared to FY 2022-23 adopted budget.
Business License Tax ($1.7 million)
Compliance is now collected at a regular tax rate, versus FY 2022-23 which included back taxes. We took our current year trends to have an optimistic estimation of 0.58% grown from FY 2022-23 adopted budget.
Transient Occupancy Tax ($2.2 million)
As we continue to pick ourselves back up from the pandemic, we can see a steady increase in Transient Occupancy tax. Projections are based on pre-covid actuals to get a conservative proposed FY 2023-24 budget of $2.23 million.
Franchise Tax ($5.9 million)
The City imposes charges on cable television, electricity, gas, and garbage services for the use of City streets and rights-of-way. Franchise fees can change when the customer base expands, when additional services are used, when weather impacts the use of the utility, and when consumer rates change. Cable TV shows a decline that may be caused by the popularity of streaming services. Gas and electricity franchise can be seen having a steady increase as more homes are built and more people move in.
Garbage is the largest source of revenue within franchise tax and shows an increase as well. Overall Franchise Tax is anticipated to grow 4.38% when compared to FY 2022-23 adopted budget and has a proposed budget of $5.87 million.
Program Revenue ($18.7 million)
The program revenue decrease is primarily due to the COPS Grant ending in FY 2022-23, a difference of
1.37 million. Public works fee revenue is anticipated to decrease $678,000 when compared to FY 2022-23 adopted budget.
Date: June 27, 2023
Subject: HOLD A PUBLIC HEARING AND ADOPT RESOLUTION RELATING TO THE ADOPTION OF FY 2023-24 BUDGET
The City continues to pursue multiple state and federal grant opportunities to fund various city projects.
General Fund Expenditures
The following chart of Proposed FY 2023-24 General Fund Expenditures indicates the percentage associated with each department:
The General Fund expenditures total $133.93 million broken down into the following: Police Department, which represents $57.89 million of expenditures, followed by the Fire Department at $32.94 million, Administration at $14.78 million, Public Works at $10.43 million, Planning & Development Services at $6.62 million and City-wide at $11.27 million. City-wide represents cross-departmental expenditures that cannot be attributed or charged to a specific departmental location.
Most General Fund expenses for the city are being held at status quo, except for a few essential one- time expenses.
The increase of 3.3% in General Fund expenditures compared to the previous year is primarily driven by self- insurance costs, and increased cost of fleet and maintenance. $1.3 million has historically been set aside towards fleet replacement, including specialized public safety vehicles. Due to increasing fleet replacement cost, an additional $943,000 will be included starting 2023-24. A total of $1.3 million is budgeted for the first phase of the police building design, of which $0.6 million is utilizing Measure P.
With the increase in general fund revenue, staff is carefully allocating the expenditures to budget areas, focusing on maintaining the service level for the city. The City will continue to operate conservatively due to the financial uncertainty surrounding monetary tightening, and possible recession.
Date: June 27, 2023
Subject: HOLD A PUBLIC HEARING AND ADOPT RESOLUTION RELATING TO THE ADOPTION OF FY 2023-24 BUDGET
General Fund Reserves
Staff continues to pursue multiple grants to assist the city in supporting economic growth. Staff is proposing a structurally balanced budget that will provide an estimated $45.9 million in available fund balance reserve, approximately 34.3% of the General Fund expenditure. Excluding Measure P, approximately $23.8 million will be available as of June 30, 2024, which is 17.8% of General Fund expenditures.
Measure P
FY 2023-24 proposed budget includes expenditure of $0.6 million of Measure P to complete the first phase of the Police Building Design. Revenue is directed towards maintaining fire protection, emergency medical response, crime prevention, homelessness, blight, dumping, repairs, and other critical city services. Additional Measure P expenditures will be discussed with council at a future date.
Water Enterprise Fund
The water system is comprised of approximately 600 miles of pipelines. At the current replacement rate, it would take 450 years to replace all City pipelines. (The useful life of a pipe is 70-100 years.) The intent of the proposed budget is to utilize the available fund balance to bring this replacement cycle down to approximately every 100 years (the recommended industry standard). The staff is proposing $77.2 million in expenditure budget which is $21.2 million higher than last fiscal year. $22.3 million of the available fund balance would be utilized to support the expenditure budget. Overall, the City aims to move from a reactive approach to its water main replacement program driven by emergency repairs, to a more proactive and cost-effective strategy. Over the long term, continuing to operate in a reactive mode will be costlier to the City than it would be to invest now in replacing these aged pipelines. In addition, replacing undersized pipelines to today’s standards will aid in the long-term economic development of the City, and support water quality, water pressure, and fire suppression.
NEXT STEPS
If approved by the City Council, staff will develop the final Adopted Budget document, incorporating any Council required changes.
FISCAL IMPACT
The Fiscal Year 2023-24 Proposed Budget includes $298,622,868 in total Revenues across all funds ($150,979,441 General Fund) and $304,995,335 in total Expenditures across all funds ($133,933,328 General Fund). The proposed expenditures will be funded by $279,084,644 in revenues and $25,910,691 in beginning fund balance.
Approval of this item accepts the Fiscal Year 2023-24 Proposed Budget and allows staff to continue services for the new fiscal year.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
Date: June 27, 2023
Subject: HOLD A PUBLIC HEARING AND ADOPT RESOLUTION RELATING TO THE ADOPTION OF FY 2023-24 BUDGET
ATTACHMENTS
1. Attachment A - Transmittal Letter
2. Attachment B - Exhibit 1 Addendum
3. Attachment B - Res 1 Budget Resolution - FY 23-24 CAO STAMP
CONTACT
Rekha Nayar, Finance Director; (707) 648-5433
[email protected]
Office of the City Manager ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590
DATE: May 15th, 2023
TO: Mayor, City Council and Residents of the City of Vallejo FROM: Michael Malone, City Manager
SUBJECT: City of Vallejo – Fiscal Year 2023-2024 Proposed Budget
It is with great pleasure that I present you with the Proposed Budget for Fiscal Year (FY) 2023- 2024 for the City of Vallejo. This budget has been crafted with careful consideration for the needs and desires of the residents of our city, paired with the importance of overall operations and services the City provides. Our goal is to allocate funds in a way that maximizes the benefits for all members of our community, while also maintaining fiscal responsibility.
Over the last two years, we have allocated City’s revenues including State and federal grants toward the City of Vallejo’s economic recovery, to support innovative programs and initiatives, to provide aid to small businesses , and to support services to help our residents. Through the continued pursuit of grant opportunitie s, careful allocation, and utilization of the federal American Rescue Plan (ARPA) funds, we continue to supplement these services to maximize the benefits felt throughout our city.
The City continues to work on restoring service levels post-pandemic, to break ground on capital projects in the Public Works and Water Departments to spark economic development programs and projects citywide. We have targeted new spending on programs and equipment to assist our dedicated city staff in providing improved service levels to our residents, businesses, and visitors.
Overall Budget Trends
The total Citywide FY 2023-2024 budget is $30 2.7 million. Of that, General Fund accounts for $132.8 million in expenditures, with $77.2 million in City Water Fund expenditures. The balance, $92.7 million, is contained within the City’s Housing Fund and over 80+ miscellaneous smaller funds that the City manages.
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Our major tax revenue , sales tax, is projected to decline compared to FY 2022 -2023. As we prepare for this upcoming fiscal year, projected General Fund revenues without Measure P are $132.8 million, which is a n increase of 1.7% when compared to FY 2022-2023 Adopted Budget revenues.
Despite lower revenue from sales taxes, t he City’s overall revenues have remained stable .
Measure P, the City’s new tax was
placed on the ballot and passed in
2022. Measure P revenues have
begun being col lected at local
merchants and are expected to be
approximately $18.2 million in FY
2023-2024. The revenue from
Measure P will be kept in a separate
fund to ensure accurate accounting
and reporting of the revenues
received and expenditures made.
Overall, the fiscal health of the City
is stable, and we are presenting you
with a structurally balanced budget
for the 10th consecutive year.
General Fund Five Year Financial Forecast
The City utilizes a five -year forecast to foresee potential challenges on the horizon and make course corrections via budget and operational adjustments.
Note: Five-year forecast is a single point in time snapshot that dynamically and continually changes; as new information is received, assumptions are changed, and City Council decisions are made.
General Fund Five Year Trends through Fiscal Year 2027-2028 (in Millions)
FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28
Revenue/Transfers In $ 130.61 $ 132.82 $ 135.33 $ 138.23 $ 142.88 $ 147.88 Expenditures/Transfers Out 129.69 132.78 133.68 138.03 142.99 148.15 (Deficit)/Surplus for Year 0.92 0.03 1.65 0.20 (0.11) (0.26) Available Ending Reserves
excluding Measure P 21.50 24.34 25.99 26.19 26.08 25.82 % of Expenditures 17% 18% 19% 19% 18% 17%
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While we will operate with a structurally balanced budget again this year, our five -year budget outlook shows that we will face increasing cost pressures going for ward that will need to be addressed in future years. The most pressing challenges in the forecast are familiar:
• Estimated increased health care costs of $3.7 million (66%) over the next five years. • Due to insurance and risk management challenges, staff estimate an increase in insurance costs of $3.6 million (41%) over the next 5 years. Changes in claims experience could shift these estimates.
Overall, our five -year projection indicates that we will be facing deficits beginning in FY 2026 - 2027. This is not a new prospect, as each year we are forced to make difficult decisions to forgo or delay needed infrastructure projects or programs into future fiscal years; however, with prudent management these deficits are reasonably addressed.
General Fund Overview
Revenues
Fiscal year 2023-2024 revenues are currently projected to be 1.7% higher when compared to the prior fiscal year. Modest gains in some revenue sources are offset by slight reductions in other projected sources. Looking at the coming fiscal year, we project the following for the two major sources of revenue for the city:
Property & Sales Tax Trends
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Sales Tax:
Sales Tax revenues, without Measure P, are projected to decrease 2% during the next fiscal year for the first time in many years. This shrinkage has been anticipated based on current economic trends. Measure P has been implemented as of April 01 st, 2023 and will be collected in full for the first full year fiscal year in 2023-2024.
Property Taxes and In-Lieu Vehicle License Fee:
Property taxes, which comprise 26% of the city’s general fund revenues (now including Measure P), are still on the incline , with an expected 7% increase over FY 2022-2023 Adopted Budget revenues. This is consistent with the trend seen in prior years.
Medical Marijuana Tax (Measure C):
Measure C tax revenue projections are expected to decrease significantly, by 21%, when compared to last year. Growing competition in this industry within the surrounding areas has considerably reduced this tax revenue.
Expenditures
The General Fund proposed expenditures are increasing by 2.4% compared to FY 2022 -2023 Adopted Budget. Some of the major impacts were as follows:
Self-Insurance Costs:
Self-Insurance costs are increasing approximately $ 500 thousand over prior year budgeted values. The City is continuing to fund at 80% confidence level.
Projected Vacancy Savings:
This budgeted item reflects the “savings” the City sees from having unfilled/vacant positions. The City has increased the projected amount of vacancy savings from $5.0 million to $7.1 million for this fiscal year. Staffing shortages are a nationwide concern and about 3.5 million workers are “missing” from the workforce according to the Federal reserve.
Fleet Vehicles:
Historically, the city sets aside $1.3 million annually toward fleet replacement, including specialized public safety vehicles. Beginning in 20 23-2024, this amount will be increased by an additional $943,000 to keep up with increasing fleet replacement costs.
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City Council Goal Setting
The City Council’s April 14 th Goal Setting was, once again, a cooperative and collaborative event that set the tone and the course for the upcoming fiscal year. The City Council’s ultimate decision was to remain on course: to continue with and further refine the prior fiscal year’s goals.
By continuing these multi-year goals, the Council’s decision reiterates to staff and the community that they are committed to working on the most important issues facing Vallejo, allowing staff to build upon prior-year successes, and to continue the momentum toward making Vallejo a more safe, prosperous, and vibrant city.
This Fiscal Year 2023-2024 Proposed Budget reflects our priorities and commitment to enhancing the well-being of our community and to the City Council’s goals. By focusing on key areas such as public safety, housing and homelessness, economic development, and youth, we aim to create a better Vallejo.
Some key o ngoing programs or spending identified in the Proposed Budget to address Council Goals and Priorities are as follows:
Public Safety
Public Safety plays an important role in providing a safe, prosperous, and vibrant City.
The Vallejo Police Department staff continues to make strides on implementing the OIR report and Department of Justice’s recommendations, it is expected that recruitment and selection for the Police Oversight and Accountability Board will begin soon and will be operational later this year.
Replacing aging fleet vehicles and equipment is an important step in providing high-quality public safety responses. The need to replace fire apparatuses to support life -saving activities , or to provide state -of-the-art equipm ent and vehicles to police officers in the field are important concerns to the City. Staff are exploring financing options for large replacements for some fire apparatus to help rotate out aging fire trucks. In FY 2023 -2024 budget, $3.0 million in funding is earmarked toward fleet vehicle replacement, with an additional $104,000 for in-car cameras for police vehicles.
There has been much planning for a new Police Headquarters (HQ) for the Vallejo Police Department. With recent Council direction, staff has allocated $700,000 toward the design and development of the new VPD Headquarters. Once location and design are solidified, the City will explore options to finance the construction of VPD HQ.
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Economic Development
Several exciting projects are underway and will continue in the new fiscal year that will expand economic development in Vallejo:
The Blue Rock Springs Golf Course area is undergoing a comprehensive redesign aimed at facilitating the development of new housing , while also enhancing the existing Golf Course infrastructure.
Partnering with the Yocha Dehe Wintun Nation, t he Seka Hills project on the City’s waterfront will offer a high-end restaurant, wine and olive oil tastings, and a cultural center adjacent to the San Francisco bound ferry. The Yocha Dehe Wintun Nation will also be funding up to $10 Million for Waterfront History Park construction.
Work on the Mare Island Specific Plan update continues. Utilizing community input, the Specific Plan will establish a vision and set policies for the area to encourage achievable, relevant development. Additionally, Mare Island Company continues to make solid progress on improving Mare Island with their work on the Connolly Corridor Development site along the waterfront.
Concurrently, plans for a waterfront and downtown specific plan are moving forward.
Housing and Homelessness
The City Manager’s Office established a city policy and operationalized Extreme Weather Centers beginning in the winter of 2022 . These centers have provided more than 400 safe resting and sleeping opportunities for individuals seeking shelter from harsh winter weather and will continue to offer support during hot summer weather. In th is fiscal year budget, staff has allocated $75,000 to ensure the continued funding for these centers and to provide the necessary supplies and equipment to support their operation.
Two new permanent supporting housing projects are in progress. Blue Oak Landing, on Sacramento Street, is anticipated to begin moving in residents in Spring of 2023. Blue Oak Landing will provide 74 permanent supportive housing units. The Broadway Project will offer another 47 permanent supportive housing units with an anticipated move-in in Fall 2023. The permanent supportive housing units will assist those exiting homelessness to gain housing with wrap around supportive services.
The Vallejo Navigation Center construction is expected to begin later this year . In November 2022, the City Council approved the purchase of the Navigation Center, which will be located at 1937 Broadway Street. This is a 125 bed Navigation Center that will be a “one -stop-shop” for supportive services and shelter to help address the unhoused population in Vallejo.
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Lastly, the City Manager’s Office has hired dedicated staff to address the unhoused population in Vallejo. This team is working on creative and collaborative opportunities to bring housing and support services to the community.
Youth
The City Manager’s Office celebrated the hiring o f our Youth Coordinator this past year. An RFP process is currently underway to secure an outside consultant to assist with surveying the needs of the community and available resources through local organizations and non -profits. Once completed, the data c ollected will assist staff in fostering collaboration and coordination between existing service providers and identifying gaps to fill moving forward to build and deliver youth-oriented activities.
Broadband
With the City Council’s commitment to closing the digital divide and making “broadband for all” a reality, Vallejo’s municipal owned city-wide fiber network is in the process of a major revamp.
The City has adopted a Digital Equity and Broadband Strategy in 2022 and se lected a new (P3) Private public Partner through a competitive RFP process. With the infusion of the ARPA funds, the city staff is busy completing several high-profile broadband projects identified in its Broadband Strategy. The city is on its way to creating a fiber network that will benefit the non -profits, underserved communities, small/large businesses, anchor institutes, and new developments.
The fiber enterprise fund has started to produce revenues and is projected to be producing a healthy revenue stream by the end of FY 2023-2024.
Addressing Citywide Challenges
We recognize that our city is facing significant challenges, both internally and externally.
However, we believe that with smart financial planning and continuing to effectively use our resources, we can overcome these challenges and continue to thrive.
The global e conomy and rising inflationary pressures have resulted in escalated costs of goods and services, including those procured by the city. This has resulted in a cooling effect on public spending that affects incoming city revenues in some key areas . Additionally, supply -chain
Page | 8
disruptions have caused unforeseen delays, creating a ripple effect that can further impede project rollouts and increase capital costs.
Historically, Vallejo has struggled to keep up with the needed repair and maintenance of our public roadways. This is a challenge we have prioritized this year, with $ 4.1M in funding within the current budget for road repair and street resurfacing. This funding will lay the foundation for additional investments in future years and will significantly improve the quality of our city's streets, making them safer for travel and more accessible for all Vallejo residents.
Recruiting new city staff and retention of staff continues to be a primary challenge in the City of Vallejo. Recruitments for some key positions , including but not limited to Police Officers , Dispatchers, Engineers, Water Treatment Plant personnel, Housing Director, planners and more, continue to be extraordinarily challenging. Vallejo is competing with a busy Bay Area region and against other municipalities for the same limited pool of qualified and sought after employees.
Investing in our personnel is critical to delivering high -quality services to our residents and promoting inclusive work environments. We recognize that many of the City's positions are not competitive with other agencies throughout the region and have been taking steps to address this issue by increasing compensation in key positions to better align salaries with the current employment market. We acknowledge that there is still more work to be done and are committed to attracting and retaining talented individuals to serve our community members.
As we continue to recover from the Covid-19 pandemic and work to ensure the long -term financial stability of our city, it is important that we maintain a healthy level of reserves. We have been mindful to continue building our reserves over the years to ensure we can weather the event of an economic swing as well as maintain a good credit rating, which is a testament to our city's strong financial management.
For the FY 2023-2024,
the City is proposing an
available fund balance
of $24.3 million, which
is 18.3% of total
proposed expenditures,
without considering
Measure P.
Page | 9
In Closing
The City of Vallejo’s FY 2023-2024 budget is optimistic about the future , yet conservative in its revenue estimates and spending. As has been the case for years, the City’s l ong-term revenue growth remains tied to economic development, job creation and affordable housing.
The City Council ’s continued support and focus on building healthy, safe, and vibrant communities by improving economic development opportunities, retaining, and growing our local businesses, and continuing our commitment to affordable housing here in Vallejo remains key in building an efficient and robust tax base. That tax base, in turn, will generate the revenues needed to support the City’s needs for future years.
Lastly, I would like to express my utmost appreciation and gratitude to the City of Vallejo staff.
Despite facing resource constraints and staffing shortages, our staff members have consistently delivered outstanding service, implemented innovative initiatives and programs, and demonstrated an unwavering commitment to public service and to the C ity of Vallejo . Their dedication, resilience, commitment, and professionalism in the face of the many challenges is truly commendable.
Respectfully submitted,
Michael Malone
City Manager
ATTACHMENT B
EXHIBIT 1
FY 2023-2024 Proposed Budget
Changes from 6-13-23
Project# Revenue Expenditure Reserves Net
General Fund
Expenditures
Citywide
Vallejo Main Street, aka Vallejo First Corporation 30,000 Transfer Out - The Vallejo Naval and Historical Museum 20,000 Transfer Out - PD Building Design - Phase 1 (Measure P) 600,000 Transfer Out - Marina Dredging (Measure B/V) 500,000
- 1,150,000 - (1,150,000) Total, General Fund Adjustments - 1,150,000 - (1,150,000) Other Funds
Capital Outlay Fund #201
Transfer In MY2401 20,000
Site Improvements - The Vallejo Naval and Historical Museum MY2401 20,000 Transfer In PW9818 600,000
Site Improvements - PD Building Design - Phase 1 PW9818 600,000 620,000 620,000 - -
Marina Fund #415
Transfer In PWM06 500,000
Improvements / Site Improvements - Marina Dredging PWM06 500,000 500,000 500,000 - -
Total, Other Funds Adjustments 1,120,000 1,120,000 - - City of Vallejo
1 of 1
ATTACHMENT B
Approved as to form:
By: for
Veronica Nebb, City Attorney
RESOLUTION NO. _________ N.C.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO
APPROVING THE BUDGET FOR THE CITY OF VALLEJO
FOR FISCAL YEAR 2023-2024
WHEREAS, pursuant to City Charter section 701, the City Manager has submitted the Proposed Budget for Fiscal Year 2023-2024 (“Proposed Budget”), consisting of the recommended expenditures, estimated revenues and an explanatory budget message; and
WHEREAS, pursuant to City Charter Section 702, the City Council published a general summary of the Proposed Budget, information as to the times and places where copies of the Proposed Budget were available for inspection by the public, and the time and place for a public hearing on the Proposed Budget; and
WHEREAS, the expenditures provided in said Proposed Budget, together with any revisions to it, are within the expenditure limitations imposed by Article XIII B of the California Constitution; and
WHEREAS, the City Council conducted two public hearings on the Proposed Budget, the first on June 13, 2023 and the second on June 27, 2023 at which time any and all members of the public were afforded an opportunity to express their views.
NOW, THEREFORE BE IT RESOLVED, that the City Council hereby adopts the City of Vallejo Fiscal Year 2023-2024 Budget in accordance with the following provisions and authorities:
1. Appropriations - Appropriations are adopted as set forth in the City of Vallejo Proposed Budget Fiscal Year 2023-2024 published May 15, 2023 as amended by the items shown on Exhibit 1 to this resolution.
2. Level of Budgetary Control - Budgetary control is established at the following levels: a) General Fund – Department level; b) Other Funds – Fund level; and Capital Projects – Department level. The City Manager may authorize line item budget transfers within a General Fund department, or within a fund other than the General Fund, consistent with the City Charter, the Vallejo Municipal Code and this Resolution.
3. Budget Revisions – Pursuant to City Charter Sec. 703, at any time during the fiscal year, the City Manager may transfer part or all of any unencumbered appropriation balance among programs within a department, office or agency. Such transfers shall be reported in writing to the City Council. Upon written request by the City Manager, the Council, after being given one week’s notice of intention to do so, may by resolution transfer part or all of any unencumbered appropriation balance from one department, office or agency to another or may appropriate available funds not included in the budget.
4. Grant Funds, Multiyear Operational Projects, and Donation Funds. The City Manager is authorized to carry over and re-appropriate into FY 2023-2024 any unexpended appropriations remaining from FY 2022-2023 for grant projects, multiyear operational projects (MYOP), and donation funds.
5. Encumbrances - All encumbrances for valid purchase orders and contracts in effect as of June 30, 2023, will remain in effect in the following Fiscal Year 2023- 2024. The City Manager is authorized to increase the FY 2023-2024 budget appropriations in the amount of the outstanding encumbrances for valid purchase orders and contracts as of June 30, 2023. The City Council re-appropriates the encumbrances in the same amounts and into the same accounts in the Funds as they existed on June 30, 2023.
6. Authorized Payments – The City Manager and City Attorney are hereby authorized to make payments to/for: all utility payments and telephone charges; rents and lease payments; claims and litigation settlements, judgments, court orders, legal costs and outside counsel fees; pass through loans, grants and payments; membership dues, periodical subscriptions and software subscriptions; employee reimbursements, e.g. tuition, professional development, auto mileage; retirement contributions and benefit payments; refunds to City customers; permits and fees paid to governmental or regulatory agencies.
7. Donations - The City Manager is authorized to receive and accept:
a. cash donations for specific purposes, to deposit such donations in trust funds, and to expend such donations for the purpose for which the donation was made; and
b. in kind/non-cash donations that would serve a useful purpose in the provision of City services.
c. City Manager can appropriate and spend up to $100,000 without additional city council approval.
8. Grants - The City Manager is authorized to submit grant applications for activities within the jurisdiction of the City. The City Manager is authorized to accept such grants, to expend grant funds if the funds have been appropriated, and to implement the actions required by any grant for projects and programs within the City's jurisdiction.
9. Inventory and Accounts Receivable - The City Manager is authorized to conduct a physical inventory, analyze receivables for collection, and to reconcile related financial records accordingly.
10.Debt - The City Manager is authorized to amend the Budget to reflect all required debt service requirements and payments, bond covenants or other applicable requirements, laws and regulations.
11.Short-term Inter-fund Borrowing - The City Manager is authorized to transfer cash on a daily basis to support funds with a negative cash position so long as the borrowing is paid back within one year, except for capital grant funds because grantor may not provide city with reimbursement of expended funds within the one year period.
12.Transfers and Reserves - The City Manager is authorized to make transfers among funds and reserves in accordance with the City Charter, the Vallejo Municipal Code, this resolution, and the Budget for Fiscal Year 2023-2024.
13.Completed or Inactive CIP Projects - Annually, completed or inactive projects will be closed, except for projects that have existing litigation or payment disputes. An inactive project is defined as one where transaction activity is less than $1,000 over the prior three years. The City Manager, or his or her designee, is authorized to close a project(s) and to process the necessary documentation to close inactive projects.
14.Insurance – The City Manager is authorized to procure insurance coverage in such amounts and with such self-insured retentions as is deemed prudent and necessary for the City, in amounts consistent with this budget.
15.Claims and Judgments - The City Manager and City Attorney are hereby authorized to pay claims and judgments as otherwise authorized by Council Resolution, a valid court order, or a stipulated judgment entered into pursuant to direction given by this Council in closed session.
Adopted by the City Council of the City of Vallejo at a regular meeting held on June 27, 2023 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
______________________________________
DAWN G. ABRAHAMSON, CITY CLERK
ACTION ITEM 9.B.
DATE: June 27, 2023
TO: Mayor and Members of the City Council
FROM: Dawn G. Abrahamson, City Clerk
SUBJECT: ADOPT RESOLUTION MAKING APPOINTMENTS TO HOUSING AUTHORITY - TENANT
COMMISSIONER, BEAUTIFICATION, ECONOMIC VITALITY, HUMAN RELATIONS,
MCCUNE COLLECTION AND SISTER CITY COMMISSIONS, SOLTRANS PUBLIC
ADVISORY COMMITTEE AND THE SOLANO COUNTY LIBRARY ADVISORY COUNCIL
RECOMMENDATION
Adopt a Resolution making appointments to the following commissions:
1. 1 tenant commissioner appointment to the Housing Authority
2. 2 appointments to the Beautification Commission
3. 4 appointments to the Economic Vitality Commission
4. 3 appointments to the Human Relations Commission
5. 2 appointments to the McCune Collection Commission
6. 3 appointments to the Sister City Commission
7. 1 appointment to the SolTrans Public Advisory Committee
8. 1 appointment to the Solano County Library Advisory Council - Vallejo Representative
REASONS FOR RECOMMENDATION
A number of vacancies on City Commissions exist, including the Vallejo Housing Authority - tenant commissioners, the SolTrans Public Advisory Committee and the Solano County Library Advisory Council - Vallejo representative. Interviews were conducted at a Special City Council meeting held June 5, 2023.The majority of applicants attended and participated in the interviews. According to the City Council's procedure for selecting commissioners, appointments shall be made at the next regular meeting following the conclusion of the special meeting, which would have been June 13. Appointments were delayed to the June 27 regular Council meeting since the June 13 agenda packet was published the day following the evening of the applicant interviews.
BACKGROUND AND DISCUSSION
A number of vacancies on City Commissions continue to exist due to term expirations or resignations. On May 9, 2023, a press release was issued about a number of continued vacancies. The application filing period closed on May 31. However, given the minimal number of applications received, the filing period was extended indefinitely and will continue to remain open until a sufficient number of applications have been received in order for the Council to consider appointments for all existing vacancies.. The notice was posted on the City's various social media platforms and published in the Vallejo Weekly multiple times.
Applicant interviews were conducted by Council for the Beautification, Economic Vitality, Human Relations, McCune Collection, and Sister City Commissions, the Vallejo Housing Authority - tenant commissioner, Solano County Library Advisory Council for 1 Vallejo representative, and the SolTrans Public Advisory Committee on June 5, 2023.. The majority of the applicants for these commissions attended and participated
Date: June 27, 2023
Subject: ADOPT RESOLUTION MAKING APPOINTMENTS TO HOUSING AUTHORITY -
TENANT COMMISSIONER, BEAUTIFICATION, ECONOMIC VITALITY, HUMAN
RELATIONS, MCCUNE COLLECTION AND SISTER CITY COMMISSIONS,
SOLTRANS PUBLIC ADVISORY COMMITTEE AND THE SOLANO COUNTY
LIBRARY ADVISORY COUNCIL
in the interviews. No appointments were made at this special meeting.
Applicants must attend and be interviewed in order to be considered for appointment. Those applicants who participated in the interview process are presented to the City Council for its consideration.
Copies of applications for these commissions have been provided to the Mayor and City Council and copies are available for review in the Office of the City Clerk.
Beautification Commission
Chapter 2.39 of the Vallejo Municipal Code provides for an Beautification Commission to consist of seven members who shall be residents of the City.
Presently, two terms will expire on June 30, 2023. Three applications were received and all three participated in the interviews with the City Council on June 5, 2023. These applicants are presented to the City Council for its consideration. If the City Council chooses to appoint to fill the two terms that will expire June 30, it is recommended that the terms commence on July 1 and expire on June 30, 2027.
Economic Vitality Commission
Chapter 2.36 of the Vallejo Municipal Code provides for an EVC to consist of seven members who shall either be a resident of the city or an employee or owner of a business with a Vallejo business license.
Presently four terms will expire on June 30, 2023. Nine applications were received and six participated in the interviews with the City Council on June 5, 2023. The six applicants are presented to the City Council for its consideration. If the City Council chooses to appoint to fill the four terms that will expire June 30, it is recommended that the terms commence on July 1 and expire on June 30, 2027.
Human Relations Commission
Chapter 2.40 of the Vallejo Municipal Code provides for a HRC to consist of seven members who shall be residents of the City.
Presently there are two vacancies and one term expiring June 30, 2023. Three applications were received and all three attended and participated in the interview with the City Council on June 5, 2023. The applicants are presented to the City Council for its consideration. If the City Council chooses to make an appointment to fill the two existing vacancies, one appointment shall be made for a term commencing from date of appointment and expiring on June 30, 2025 and the other for a term commencing from date of appointment and expiring on June 30, 2027. For the term expiring on June 30, it is recommended that the third appointment commence July 1 and expire on June 30, 2027.
McCune Collection Commission
Chapter 2.51 of the Vallejo Municipal Code currently provides for a McCune Collection Commission to consist of seven members who shall be residents of the City.
Presently there are two vacancies and two terms expiring on June 30, 2023. Two applications were received and both applicants participated in the interviews with the City Council on June 5, 2023. The applicants are presented to the City Council for its consideration. If the City Council chooses to appoint both applicants, it is recommended that the appointments commence from the date of appointment and expire on June 30,2027.
Date: June 27, 2023
Subject: ADOPT RESOLUTION MAKING APPOINTMENTS TO HOUSING AUTHORITY -
TENANT COMMISSIONER, BEAUTIFICATION, ECONOMIC VITALITY, HUMAN
RELATIONS, MCCUNE COLLECTION AND SISTER CITY COMMISSIONS,
SOLTRANS PUBLIC ADVISORY COMMITTEE AND THE SOLANO COUNTY
LIBRARY ADVISORY COUNCIL
Sister City Commission
Chapter 2.38 of the Vallejo Municipal Code provides for a Sister City Commission to consist of seven members who shall be residents of the City.
Presently there is 1 vacancy and three terms that will expire June 30, 2023. Five applications were received and three applicants participated in the interviews with the City Council on June 5, 2023. The three applicants are presented to the City Council for its consideration. If the City Council chooses to appoint all three applicants, it is recommended that one appointment be made to fill the current vacancy with a term to commence from the date of appointment and expire on June 30, 2027 and the other two appointments for terms to commence July 1 and expire on June 30, 2027.
Vallejo Housing Authority Board - Tenant Commissioners
Pursuant to Health and Safety Code Section 34290, the City Council has declared its members to be commissioners of the Vallejo Housing Authority. In addition, the Council is required to appoint 2 tenant commissioners who must be residents of the City of Vallejo and participants in the Voucher Program at the time of application. One of the appointees must also be over 62 years of age. These requirements are incorporated into Article II of the Vallejo Housing Authority Bylaws.
A tenant member vacancy has existed for some time and the other tenant commissioner's term expired December 31, 2022. The current tenant commissioner submitted and application and went through the interview process with the City Council on June 5, 2023. Commissioner Gordon continues to meet the mandatory requirements for this position and is presented to the City Council for its consideration. If Council chooses to make the appointment to fill one of the two tenant member vacancies, the appointment should be made for a term to commence from date of appointment and expire on December 31, 2024. Healthy and Safety Code Section 34272(a) requires that tenant commissioners shall be appointed for a term of two years.
SolTrans Public Advisory Committee
On July 1, 2011 Solano County Transit (SolTrans) officially took over the public transit programs from the cities of Vallejo and Benicia. SolTrans was formed in November 2010 to build a unified public transit system in southern Solano County. The first step included combining Vallejo Transit, Vallejo Runabout, and Benicia Breeze. SolTrans has a six member Board of Directors with four City Council members from Benicia and Vallejo and two members from regional planning agencies' boards of directors, MTC, and the Solano Transportation Authority (STA). The Joint Powers Agreement established the creation of a Public Advisory Committee (PAC). Each member agency will appoint 3 members of the public with onstrated expertise or special interest in, transit issues and who reside within the boundaries of the agencies that they represent. The PAC will serve as an advisory committee to the SolTrans Board and will review and comment to the Board on the following matters:
1. Service and fare adjustments
2. Development of Short Range Transit Plans
3. Review SolTrans' annual work plan
In keeping with the appointments of City Boards and Commissions, it is recommended that Vallejo's representatives be appointed for a term of 4 years.
Presently there is a vacancy representing the CIty of Vallejo on the PAC. One application was received and Date: June 27, 2023
Subject: ADOPT RESOLUTION MAKING APPOINTMENTS TO HOUSING AUTHORITY -
TENANT COMMISSIONER, BEAUTIFICATION, ECONOMIC VITALITY, HUMAN
RELATIONS, MCCUNE COLLECTION AND SISTER CITY COMMISSIONS,
SOLTRANS PUBLIC ADVISORY COMMITTEE AND THE SOLANO COUNTY
LIBRARY ADVISORY COUNCIL
the applicant attended and participated in the interview process with the City Council held on June 5, 2023.
The applicant is presented to the City Council for its consideration. If the City Council chooses to appoint the applicant to fill the existing vacancy, it is recommended the appointment be made for a term commencing from the date of appointment and expire on December 31, 2027.
Solano County Library Advisory Council (SCLAC) - 1 Vallejo Representative The SCLAC acts in an advisory capacity to the Director of Library Services and to the Board of Supervisors in all matters pertaining to library service.
Article II, Section I of the Bylaws state the membership of the advisory council shall consist of the following members: (a) 5 such members representing and residing within a different county supervisorial district, to be appointed by the supervisor representing such district, plus (b) a number of members equal to the number of cities or other public agencies within Solano County operating a public library, and which are a part of the Solano County Library system, each member representing and residing within the boundaries, and to be appointed by the governing body of each such city or public agency. Each advisory councilmember is appointed for a term, determined by the appointing body.
As of March 27, 2022, a vacancy has existed for a Vallejo representative to the SCLAC. After a continuous recruitment effort, an applicant submitted an application and went through the interview process with the City Council on June 5, 2023. The applicant is presented to the City Council for its consideration. If the City Council chooses to appoint the applicant, it is recommended the term commence from date of appointment and expire on June 27, 2027.
An additional round of applicant interviews has been scheduled with the City Council for June 26, 2023. Following those interviews, it is anticipated appointments will be made by the City Council at its July 11 regular meeting.
Despite the interviews held in June and appointments made this evening and tentatively scheduled for July 11, vacancies on a number of boards and commission will still exist. Staff will continue its efforts to solicit interested applicants for the remaining vacancies.
Pursuant to the City Council's procedure for selecting commissioners, only interviews were conducted at the special meeting on June 5. Appointments to these advisory bodies are before the City Council this evening for consideration.
FISCAL IMPACT
There is no fiscal impact associated with filling vacancies to standing commissions.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. 23-XXXXX Making Appointments to Various Commissions.062723 CAO STAMP
2. List of Eligible Applicants.062723
Date: June 27, 2023
Subject: ADOPT RESOLUTION MAKING APPOINTMENTS TO HOUSING AUTHORITY -
TENANT COMMISSIONER, BEAUTIFICATION, ECONOMIC VITALITY, HUMAN
RELATIONS, MCCUNE COLLECTION AND SISTER CITY COMMISSIONS,
SOLTRANS PUBLIC ADVISORY COMMITTEE AND THE SOLANO COUNTY
LIBRARY ADVISORY COUNCIL
CONTACT
Dawn G. Abrahamson, City Clerk (707) 648-4527
[email protected]
Approved as to form:
By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 23-___ N.C.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO MAKING
APPOINTMENTS TO VARIOUS BOARDS, COMMISSIONS, AND COMMITEES WHEREAS, the Vallejo City Council has established various boards and commissions and such boards may be advisory, policy, appellate and/or rule making; and WHEREAS, members of these boards, committees, and commissions shall be appointed by the City Council and vacancies shall be filled for the unexpired portion of the term in the same manner as the original appointment pursuant to the Vallejo Municipal Code; and WHEREAS, section 2.26.030 of the Vallejo Municipal Code provides that the term of office of each member appointed by the City Council shall be for four years, except as otherwise provided by ordinance or resolution, and that terms of members shall be staggered so that the number of terms expiring annually shall be approximately equal; and WHEREAS, there currently exist vacancies on the boards and commissions, and WHEREAS, pursuant to section 2.02.350 of the Vallejo Municipal Code, the City Clerk has published notices of these vacancies, received applications of interest, and delivered to the City Council all applications submitted; and
WHEREAS, the City Council reviewed the applications submitted and has conducted interviews.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AS FOLLOWS:
The following persons are appointed to the Beautification Commission – 2 vacancies (terms to expire 6/30/27):
1. ___________________________ - term to expire 6/30/27
2. ___________________________ - term to expire 6/30/27 The following persons are appointed to the Economic Vitality Commission – 4 vacancies (terms to expire 6/30/27):
1. __________________________ - term to expire 6/30/27
2. __________________________ - term to expire 6/30/27
3. __________________________ - term to expire 6/30/27
4. __________________________ - term to expire 6/30/27
The following persons are appointed to the Human Relations Commission – 3 vacancies (1 term to expire 6/30/25 and 2 terms to expire 6/30/27):
1. __________________________ - term to expire 6/30/25
2. __________________________ - term to expire 6/30/27
3. __________________________ - term to expire 6/30/27
The following persons are appointed to the McCune Collection Commission – 4 vacancies (1 term to expire 6/30/24, 1 term to expire 6/30/25 and 2 terms to expire 6/30/27):
1. _________________________ - term to expire 6/30/24, 6/30/25 or 6/30/27
2. __________________________ - term to expire 6/30/24, 6/30/25 or 6/30/27 The following persons are appointed to the Sister City Commission – 4 vacancies (all terms expire 6/30/27)
1. __________________________ - term to expire 6/30/27
2. __________________________ - term to expire 6/30/27
3. ____________________________ - term to expire 6/30/27 The following person is appointed to the Vallejo Housing Authority as Tenant Commissioner (term to expire 12/31/24):
1. ____________________________ - term to expire 12/31/24 The following person is appointed to the Solano County Library Advisory Council as Vallejo Representative (term to expire 4 years from date of appointment)
1. ____________________________ - term to expire 6/27/27 The following person is appointed to the SolTrans Public Advisory Committee – 1 vacancy (term to expire 12/31/26)
1. _____________________________ - term to expire 12/31/26 Adopted by the City Council of the City of Vallejo at a regular meeting held on June 27, 2023 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
_________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
*Current Commissioner
Eligible Applicants
Presented to City Council for Appointment
June 27, 2023
Beautification Commission – 2 (terms to expire 6/30/27) *Roxann Reyes
*Rick Weyrich
Hayden Leach
Economic Vitality Commission – 4 terms to expire 6/30/27 *Nicole Loufas
Joey Porter
Mai-Ling Garcia
*Rob’Lena (Shay) Miles
*Calvin Harrell
*Roberto Hernandez
Housing Authority – 2 tenant commissioners (terms to expire 12/31/24) *Helen-Marie “Cookie” Gordon* (under 62 years of age)
Human Relations Commission – 1 term to expire 6/30/25 and 2 terms to expire 6/30/27 *Nona Cohen-Bowman
Marissa Serafino
Courtney Davis
McCune Collection Commission – 1 term to expire 6/30/24, 1 term to expire 6/30/25 and 2 terms to expire 6/30/27
*James Petka
Rebekah Truemper
Sister City Commission - 4 terms to expire 6/30/27
Paul Ligda
Yajaira Rubio Machado
Ravi Shankar
SolTrans Public Advisory Committee – 1 term to expire 12/31/27 Helen-Marie “Cookie” Gordon
*Current Commissioner
Solano County Library Advisory Council – 1 Vallejo Rep (term to expire 4 years from date of appointment
Jeffrey Worrell
CONSENT CALENDAR 9.C.
DATE: June 27, 2023
TO: Mayor and Members of the City Council
FROM: Gillian Hayes, Assistant City Manager
Natalie Peterson, Assistant to the City Manager
SUBJECT: ADOPT A RESOLUTION ACCEPTING THE CALIFORNIA DEPARTMENT OF HOUSING
AND COMMUNITY DEVELOPMENT INFILL INFRASTRUCTURE GRANT (IIG) PROGRAM AWARD IN THE AMOUNT OF $2,559,656 FOR THE BROADWAY PROJECT
AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL DOCUMENTS
NECESSARY AND APPROPRIATE TO ACCEPT AND EXPEND THE IIG PROGRAM FUNDS
RECOMMENDATION
Adopt a resolution accepting the California Department of Housing and Community Development Infill Infrastructure Grant (IIG) Program award in the amount of $2,559,656 for the Broadway Project and authorizing the City Manager to execute all documents necessary and appropriate to accept and expend the IIG Program funds.
REASONS FOR RECOMMENDATION
The City of Vallejo and it’s partners have been developing the Broadway Project, which is a Homekey Project through the State’s program to sustain and rapidly expand housing for persons experiencing homelessness or at risk of homelessness through the development of permanent or interim housing.
By accepting the grant award, the IIG Program funding of $2,559,656 will be used to close the funding gap for construction of the Broadway Project.
BACKGROUND AND DISCUSSION
Infill Infrastructure Grant (IIG) Program
The Department of Housing and Community development (HCD) issued notice on June 16, 2022 of the “2022 Notice of Funding Availability Large Jurisdiction Set Aside and Qualifying Infill Areas” or “IIG of 2019 NOFA”. The objective of the IIG program is to promote infill housing development by providing financial assistance for Capital Improvement Projects that are an integral part of, or necessary to facilitate the development of affordable and mixed income housing.
City of Vallejo Staff, with its project Partner, Firm Foundation Community Housing, submitted an application to HCD on August 25, 2022 and received the award letter (attached) for the amount of $2,559,656 on May 2, 2023. This funding will be used for the construction of the Broadway Project.
Project and Partners
The Broadway Project is a 48-unit permanent supportive modular housing project designed to house chronically homeless individuals. If awarded, the City would help bring this project to fruition within eight months in partnership with Firm Foundation Community Housing, Shelter, Inc., and Factory OS. The project will include a community room, courtyard, and access to a rooftop deck. On-site supportive services will be client-centered, strengths-based, and trauma-informed to help participants with goal setting, life skills, financial literacy, budgeting, needs assessments, and connections to benefits and community resources.
Date: June 27, 2023
Subject: ADOPT A RESOLUTION ACCEPTING THE CALIFORNIA DEPARTMENT OF HOUSING
AND COMMUNITY DEVELOPMENT INFILL INFRASTRUCTURE GRANT (IIG) PROGRAM AWARD IN THE AMOUNT OF $2,559,656 FOR THE BROADWAY
PROJECT AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
DOCUMENTS NECESSARY AND APPROPRIATE TO ACCEPT AND EXPEND THE
IIG PROGRAM FUNDS
Developer
Firm Foundation Community Housing (FFCH) is the non-profit development partner leading this project. Its mission is to end involuntary homelessness and create real solutions to the housing crisis. The non-profit is based in Castro Valley but has experience in other Bay Area cities, including San Leandro, Livermore, Hayward, and East Palo Alto.
They currently have projects underway in Concord, Walnut Creek, Antioch, and other cities, including two Homekey projects with the City of Hayward.
Firm Foundation Community Housing has been working with Factory OS and the architecture firm, DAHLIN GROUP, on the project's design. The modular housing units will be manufactured by Factory OS on Mare Island and installed/built by Cannon Constructors.
Service Provider and Operator
Shelter, Inc. has been designated as the project's proposed owner and operator. Shelter, Inc. is a non-profit dedicated to preventing and ending homelessness for low-income, homeless, and disadvantaged families and individuals by providing housing, services, support, and resources that lead to self-sufficiency. They are an experienced provider that operates in Contra Costa County, Solano County, and Sacramento County.
Shelter, Inc. provides services and programs, including eviction prevention, COVID rental assistance, interim housing, long-term housing, and low-income housing. This includes a range of supportive services for participants, such as case management and employment assistance.
FISCAL IMPACT
There is no fiscal impact at this time. Staff will come back at a future meeting to recommend action to provide notice of intent to amend the budget (Step 1) and at a secondary meeting to recommend action to amend the budget to include the anticipated fiscal impact of an increase in $2,559,656.
ENVIRONMENTAL REVIEW
The City filed a Notice of Exemption with the Clerk of the Board of Supervisors of the County of Solano and with the Office of Planning and Research for the Broadway Project on July 6, 2022.
ATTACHMENTS
1. IIG Grant Award Letter
2. IIG Grant Acceptance Reso_CAO Stamp
CONTACT
Gillian Hayes, Assistant City Manager (707) 648-4163
[email protected]
RESOLUTION NO. 23-________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AUTHORIZING THE CITY MANAGER TO ACCEPT THE GRANT OF $2,559,656 PURSUANT TO THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT’S INFILL
INFRASTRUCTURE GRANT (IIG) PROGRAM FOR THE BROADWAY PROJECT AND TO
TO EXECUTE A STANDARD AGREEMENT AND ANY ADDITIONAL DOCUMENTS
NECESSARY OR APPROPRIATE TO ACCEPT AND EXPEND THE IIG PROGRAM FUNDS WHEREAS, the California Department of Housing and Community Development (“Department”) issued a Notice of Funding Availability, dated June 16, 2022, (the ”2022 Notice of Funding Availability Large Jurisdiction Set Aside and Qualifying Infill Areas” or “IIG of 2019 NOFA” (“NOFA”); and
WHEREAS, on August 25, 2022, the City of Vallejo (“City”) applied for an allocation of funds through the IIG Program for the Broadway Project, a project to develop infrastructure in support of affordable housing under the above-described NOFA; and WHEREAS, through an award letter dated May 12, 2023, the Department informed the City it had been granted a conditional award in the amount of $2,559,656 through the IIG Program for the Broadway Project.
NOW THEREFORE BE IT RESOLVED that the City is authorized to accept the Department’s IIG Grant in the amount of $2,559,656.
BE IT FURTHER RESOLVED that in connection with the City’s IIG Grant, the City is authorized and directed to enter into, execute, and deliver a State of California Standard Agreement, and any and all other documents required or deemed necessary or appropriate to carry into effect the full intent and purpose of the above resolution, in order to evidence the IIG Grant, the City’s obligations related thereto, and the Department’s security therefore; including, but not limited to, an affordable housing covenant, a performance deed of trust, a disbursement agreement, and certain other documents required by the Department as security for, evidence of or pertaining to the IIG Grant, and all amendments thereto (collectively, the “IIG Grant Documents”). with the Department under terms and conditions approved by the City Attorney that IIG Program funds are to be used for allowable capital asset project expenditures identified in the City’s application and IIG Program Guidelines.
BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to execute the IIG Grant Documents, and any amendment or modifications thereto, on behalf of the City.
Adopted by the Council of the City of Vallejo at a special meeting held on June 27, 2023 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST: _________________________________________
DAWN G. ABRAHAMSON, CITY CLERK