Agenda packet — Vallejo City Council, August 29, 2023 (part 2 of 2)

• Urban Strategies Council
• Vallejo Naval and Historical Museum
• Vallejo Teaching Artists Inc.

From October 2022 until April 2023, Budget Delegates developed proposals that were subject to review and approval by pertinent City departments and implementing non-profit organizations.

Outreach Efforts
In an effort to reach as many Vallejo residents as possible, City Staff, with direction from the Participatory Budgeting Steering Committee (PBSC), executed an inclusive and far-reaching voter outreach strategy in a way that was equitable and efficient so that community members had the opportunity to participate in the vote and have their voices acknowledged.

Community Sector Outreach
The first strategy pillar was to partner with community groups and public agencies to assist us with re-sharing vote content through their established networks. All Steering Committee members were assigned multiple of the community sector groups listed below except for the groups denoted with **; those were contacted by PB staff.

Beyond collecting votes, our objectives were to gain support for the Participatory Budgeting (PB) process, educate our community on the PB process, empower and involve different groups, establish local networks, and increase transparency between community and City Governance.

• Health and Wellness
• Parent Groups
• Schools
• Neighborhood Watch Groups and Homeowner Associations
• Business Organizations
• Youth Organizations
• Human Services
• Religious Organizations
• Arts, Culture, & Media
• Senior Organizations
• Service Clubs
• Community Groups
• Recreation
• City Commissions **
• Local Public Entities**
• Elected Officials**
Date: August 29, 2023
Subject: ADOPT A RESOLUTION ACCEPTING THE PARTICIPATORY BUDGETING CYCLE 8

VOTE RESULTS AND ALLOCATING FUNDS TO PROJECTS, AND PROVIDING NOTICE TO AMEND THE FISCAL YEAR 2023-24 BUDGET TO INCREASE

REVENUES AND EXPENDITURES ACCORDINGLY

Page 3 ends

Communication with Vallejo City Unified School District (VCUSD) Administrators and principals was improved in comparison to the past cycle. The Public Information Officer for VCUSD supported outreach efforts by sending out multi-lingual text reminders to all district parents. Hundreds of Jesse Bethel High School students participated due to the outstanding efforts of one PBSC member and a team of dedicated students that served as poll workers. Vallejo High School participation was lacking and required an improvement in communication and logistics. Mare Island Tech Academy (MIT) school facilitated its own vote day and requested Staff presentations for their Justice and Law classes. To fulfill community service hour requirements for their Justice and Law classes, students volunteered to count PB Vote ballots and submit registration forms and survey data.

Media/Digital/Online Outreach
The second pillar of the outreach strategy was to engage residents by leveraging technology and utilizing a variety of methods to disseminate information.

The City's Communication Team, as well as the IT Department, was instrumental in assisting with encouraging participation and educating residents through social media channels, including numerous social media posts, and highlighting individual projects by sharing videos tailored to each project that included interviews with proposal authors.

Thousands of individuals that are subscribed to City Communications were made aware of the PB Vote through numerous email blasts.

PB Vote reminder videoss were included during City Council meetings.

A hybrid approach for advertisement through the Vallejo Times Herald included both weekly full-color front- page advertisements in the physical publication, online banners, email newsletter morning reports, and inclusion in the Solano County Fair program.

Dynamic QR codes were generated to direct participants to the voting platform and the PB Voting Guide. The dynamic features of the QR codes included a multi-lingual feature. Because all of the PB Vote materials were translated into Spanish and Filipino, instead of generating a different code for every language, the QR code was sensitive to cell phone language settings, and it would automatically direct participants to webpages and documents with their preferred language.

Published Materials
A PB Voting Guide was created. Public members could access this guide online. It was compiled with information on the PB Vote, some PB history, the different voting methods available to the public, who was eligible to vote, and detailed information on each project.

Sample ballot flyers in three languages were published in order to provide readers with project information, vote details like deadlines, voter eligibility, in-person voting information, and QR codes to access the online voting platforms and voting guide.

Date: August 29, 2023
Subject: ADOPT A RESOLUTION ACCEPTING THE PARTICIPATORY BUDGETING CYCLE 8

VOTE RESULTS AND ALLOCATING FUNDS TO PROJECTS, AND PROVIDING NOTICE TO AMEND THE FISCAL YEAR 2023-24 BUDGET TO INCREASE

REVENUES AND EXPENDITURES ACCORDINGLY

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To promote PB awareness, lawn signs were printed in three languages and dispersed throughout the city.

Banners were hung in high-traffic areas and intersections throughout Vallejo.

Signage was explicitly generated for businesses and storefronts as well.

For individuals who wanted to learn more about the PB process, small business cards were printed with the updated PB logo on one side and a QR code to the PB Vallejo webpage on the other.

In-Person Events
Residents of Vallejo were welcome to vote in person on multi-lingual paper ballots at City Hall during business hours. In addition to in person voting at City Hall, Staff and Committee members provided voting opportunities at several events throughout the City.

In-person polling locations included:
• Florence Douglas Center
• Pista Sa Nayon
• Dia Del Niño
• Skate to Appreciate Event
• Cinco De Mayo Festivities
• Juneteenth Celebration
• GVRD Summer Expo
• Second Friday Art Walks
• Farmers' Markets
• Emmanuel Arms Resource Fair
• Jesse Bethel High School
• Mare Island Tech Academy

Vote Results
The Cycle 8 vote phase was held from May 1 – June 30, 2023. A public vote results ice cream party was held on July 22 during the Vallejo Farmers' Market. A total of 2,553 residents took part in the Cycle 8 vote. The Cycle 7 vote, which was impacted by the Covid-19 pandemic, yielded 1,909 votes.

For reference, the number of unique voters from previous cycles is shown in the table below.

Cycle Votes
1 3,917
2 3,750
3 3,098
4 4,216
Date: August 29, 2023
Subject: ADOPT A RESOLUTION ACCEPTING THE PARTICIPATORY BUDGETING CYCLE 8

VOTE RESULTS AND ALLOCATING FUNDS TO PROJECTS, AND PROVIDING NOTICE TO AMEND THE FISCAL YEAR 2023-24 BUDGET TO INCREASE

REVENUES AND EXPENDITURES ACCORDINGLY

Page 5 ends

5 5,205
6 4,636
7 1,909

Participatory Budgeting Funding
The Participatory Budgeting project funding includes $500,000 from the Fiscal Year 2022-23, $500,000 in rollover funds from Fiscal Year 2021-2022, $8,962 in rollover funds from 2020-21, and Councilmember Arriola requested that $10,000 of Council discretionary funding go towards Participatory Budgeting. With the addition of these funds, Cycle 8 has a total of $1,018,962 available for PB projects.

Per the PB rulebook (attached), a minimum of 20% of available project funding is allocated for program & service projects; if/when the 20% minimum has been reached, the remaining budget will fall to the next highest vote-getting project(s).

Per this rule, the first $203,792.40 will fund the following program and service projects:
• Animals Matter Spay/Neuter, Vaccine And Microchip Project $75,000 • Basic Needs for Warming and Cooling Centers $74,982
• Removing Barriers for Foster Youth Success $48,989

The program and service project cost total is $198,971, which leaves a $4,821.40 surplus to be applied towards the remaining 80% project fund of $815,169.60 for a sum of $819,991.

$819,991 will fund the remaining highest-voted projects, which include:
• HSNB Facilities Retrofit, Reroof & Repave Capital Project HSNB Facilities $300,000 • Complete Our Streets! Safety First at 5th Street $300,000 • Modernize Vallejo Skatepark Project $219,991 (partial funding)

The sixth top-voted project is the Modernize Vallejo Skatepark Project. However, with a project cost of $300,000, this project can only be partially funded with the remaining project fund of $219,991. The implementing partner for this project is the Greater Vallejo Recreation District. Despite the funding gap, they can implement the project with a reduced scope of work and have pledged to allocate $40,000 from their funds to supplement the project. The Modernize Vallejo Skatepark project would have a $259,991 allocation and would require another $40,009 to fully fund the project as initially proposed.

Community-Selected Projects
Five of the ten projects on the PB ballot were fully funded (proposals attached), with the Modernize Vallejo Skatepark project receiving partial funding based on the available PB project funding of $1,018,962. Those with the most votes are bold. Each voter could select up to two projects in the Cycle 8 vote.

Date: August 29, 2023
Subject: ADOPT A RESOLUTION ACCEPTING THE PARTICIPATORY BUDGETING CYCLE 8

VOTE RESULTS AND ALLOCATING FUNDS TO PROJECTS, AND PROVIDING NOTICE TO AMEND THE FISCAL YEAR 2023-24 BUDGET TO INCREASE

REVENUES AND EXPENDITURES ACCORDINGLY

Page 6 ends

Project Amount
Requested
Funding
Proposed
Online
Votes
Paper
Ballots
Total
Votes
Animals Matter Spay/Neuter, Vaccine And
Microchip Project
$75,000 $75,000 424 295 719
HSNB Facilities Retrofit, Reroof & Repave Capital
Project
$300,000 $300,000 566 96 662
Basic Needs for Warming and Cooling Centers $74,982 $74,982 339 272 611 Complete Our Streets! Safety First at 5th Street $300,000 $300,000 304 299 603 Removing Barriers for Foster Youth Success $48,989 $48,989 270 208 478 Modernize Vallejo Skatepark Project** $300,000 $219,991 289 185 474 St. Peter's Chapel-Stained Glass Windows Protection $39,412 388 60 448 Robbin Mackbee Firefighter/EMS Youth Academy $75,000 228 160 388 Greater Extramobility for Everybody $300,000 177 85 262 Full Circle Cycling Program - FREE Camp for
Children
$33,000 68 73 141
Total Projects Request $1,546,383 $1,018,962

**Project partially funded -$219,991

FISCAL IMPACT
The requested action will be Step 1 of amending the Fiscal Year 2023-24 General Fund (#001) and Capital Outlay Fund (#201) budgets.

A future recommended action (Step 2) to amend the budget will include the following anticipated fiscal impact and actions (1) increase Fund 201 (Project #PBC8) revenue and expenditures by $10,000. This action will transfer previously appropriated funds from the General Fund into the Capital Outlay Fund.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Reso Participatory Budget Cycle 8 CAO stamp

2. Vote Results graphic.updated

3. Animals Matter Spay/Neuter, Vaccine and Microchip Project. COMBINED

4. HSNB Facilities Retrofit, Reroof & Repave Capital Project. COMBINED

5. Basic Needs for Warming and Cooling Centers. COMBINED

6. Removing Barriers for Foster Youth Success. COMBINED

7. Complete our Streets! Safety First at 5th Street- COMBINED

8. Modernize Vallejo Skatepark Project. COMBINED

9. PB Rulebook Cycle 8
Date: August 29, 2023
Subject: ADOPT A RESOLUTION ACCEPTING THE PARTICIPATORY BUDGETING CYCLE 8

VOTE RESULTS AND ALLOCATING FUNDS TO PROJECTS, AND PROVIDING NOTICE TO AMEND THE FISCAL YEAR 2023-24 BUDGET TO INCREASE

REVENUES AND EXPENDITURES ACCORDINGLY

Page 7 ends

CONTACT
Terrance Davis, Assistant City Manager (707) 648-4301
[email protected]

RESOLUTION NO. _______ N.C.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO
ACCEPTING THE RESULTS OF THE CYCLE 8 PARTICIPATORY

BUDGETING VOTE, ALLOCATING FUNDS TO PROJECTS AND PROVIDING NOTICE TO AMEND THE FY 23/24 BUDGET

WHEREAS, the City of Vallejo implemented the first citywide Participatory Budgeting process in 2012; and

WHEREAS, Participatory Budgeting is a democratic process in which community members recommend to the City Council how to spend part of a public budget; and

WHEREAS, the program is currently in its eighth cycle and has provided $9,837,000 in funding towards community-developed and selected projects in its first seven cycles; and

WHEREAS, the Cycle 8 vote took place from May 6 – June 30, 2023, and garnered votes from over 2,553 Vallejo residents; and

WHEREAS, the projects in the table below were selected by Vallejeons to be funded; and

Project Funding Proposed
Animals Matter Spay/Neuter, Vaccine And Microchip Project $75,000 HSNB Facilities Retrofit, Reroof & Repave Capital Project $300,000 Basic Needs for Warming and Cooling Centers $74,982
Complete Our Streets! Safety First at 5th Street $300,000 Removing Barriers for Foster Youth Success $48,989
Modernize Vallejo Skatepark Project $219,991

WHEREAS, in July 2023, the City Council adopted a budget for the Fiscal Year 2023-2024; and

WHEREAS, Councilmember Arriola allocated $10,000 to Participatory Budgeting Cycle 8 through her City Council discretionary funds, adding to the $1,008,962 that was budgeted for Participatory Budgeting; and

WHEREAS, the discretionary funds will have to be moved from Fund 001 to Fund 003 in order to transfer to the Participatory Budgeting Cycle 8 projects, requiring a budget amendment; and

WHEREAS, City Charter Section 703 requires that available funds not included in the budget may be appropriated by the City Council after giving one week’s notice of intention to do so; and

NOW, THEREFORE, BE IT RESOLVED that the Vallejo City Council accepts the results of the Cycle 8 Participatory Budgeting vote and allocates said funds in the amounts indicated to the projects identified above.

BE IT FURTHER RESOLVED that the City Council of the City of Vallejo declares its intention to amend the Fiscal Year 23-24 General Fund and Capital Outlay Fund Budgets to account for the additional $10,000 and the capital projects identified above.

Adopted by the City Council of the City of Vallejo at a regular meeting held on August 29, 2023 with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________________
ROBERT H. MCCONNELL, MAYOR

ATTEST:

_________________________________________
DAWN G. ABRAHAMSON, CITY CLERK

PARTICIPATORY BUDGETING
CYCLE 8 VOTE RESULTS - UPDATED
PROJECT $$$$$ VOTES
** Partial PB funding $210,000
Form Name: Participatory Budgeting Proposal Form
Submission Time: March 18, 2023 8:21 pm
Browser: Chrome 111.0.0.0 / Windows
IP Address: 71.202.200.72
Unique ID: 1081138715
Location: 37.2808, -121.9572
Project Title The Humane Society of The North Bay (HSNB) Animals Matter Proposal Total Budget Requested $ 75,000
Name- Full names of all the delegates
from your committee that worked on the
proposal
Brenda Mooney
Name- Full names of all the delegates
from your committee that worked on the
proposal
Kristin Eddy
Email- One e-mail address for the PB
staff to send a confirmation that the
proposal was received
[email protected]
Type of Project- (choose one) Program and/or Service
Detailed project description (Be specific
and use as much space as you need.)
The Humane Society of The North Bay (HSNB) Animals Matter Proposal The Humane Society of the North Bay, an independent, non-profit, no-kill animal shelter, has provided adoption, return, and rescue services since 1986 to the community of Vallejo, one of the most economically-challenged cities in the San Francisco Bay area. In the past seven years alone, HSNB has handled the intake of more than 15,000 dogs and cats, the majority finding new families or returning to their original home.

Critical to the mission of a healthy, controlled pet population are the following services for which we are requesting $75,000 in this Participatory Budget cycle:

Project Description:

The Humane Society of the North Bay (HSNB) will facilitate, through the distribution of vouchers to Vallejo citizens and Vallejo animal rescue organizations, arrangements for low-cost spay/neuter procedures, vaccinations, and microchipping at a network of licensed veterinarians. The veterinary practices will be located within Vallejo whenever the fee arrangements are sustainable, but HSNB may extend its outreach to practices in a wider geographical area to keep costs manageable and increase the availability of appointments.

Many low-cost spay/neuter services have been shut down due to COVID-19, and the cost of this service through veterinary practices has continued to increase, making it extremely difficult for low-income residents. The more dogs and cats that are spayed and neutered means fewer stray animals in the community. Additionally, keeping the feral cat population down through an effective Trap, Neuter, and Return (TNR) program helps the Vallejo citizens by reducing cat allergens, property damage, and nuisance odors.

Spay/neuter services: for the cats and dogs that are in our shelter program and low-cost spay/neuter, microchipping and vaccinations for the cats and dogs belonging to citizens in need in Vallejo and for the feral cats in our community. The need for low-cost spay/neuter options here, where per the current census data, 11% of our population lives in poverty, is enormous.

There are many great reasons to spay/neuter, vaccinate and microchip the animals in our community. Spay and neutering in our community will help with the overpopulation problem in Vallejo. Male dogs who are intact, can roam from home to seek a mate who is in heat. Intact dogs are more prone to escape, get into fights and risk injuries from fighting and running loose and potentially being hit by a car. Spayed females live longer, healthier lives. Spaying helps prevent uterine infections and breast cancer, which is fatal in about 50 percent of dogs and 90 percent of cats.

According to the ASPCA, 1.5 million shelter dogs and cats are euthanized every year in the US and 2.7 million dogs and cats are killed each year because the shelters are too full. Per the website SNAP, a fertile dog can produce an average of two litters in one year. The average number of puppies in a canine litter is six to ten. Up to 508 puppies can be born from one unspayed female dog and her offspring in seven years. A fertile cat can produce an average of three litters in one year. The average number of kittens in a feline litter is four to six. Up to 4,948 kittens can be born from one unspayed female cat and her offspring in seven years.

Microchipping pets is one of the most effective means of getting your pet returned if it has been lost stolen. The American Humane Association estimates over 10 million dogs and cats are lost or stolen in the U.S. every year. One in three pets will become lost at some point during their lifetime.

Without contact information that is available on a microchip a large percentage of lost pets cannot be reunited with their owners.

Vaccinations prevent many pet illnesses, reduces animal suffering, and reduces the transmission of diseases. Vaccinations help avoid costly treatments of preventable diseases. Vaccines can be offered to dogs for rabies, parvovirus, distemper, and hepatitis. For Cats, HSNB can provide vaccines for panleukopenia (feline distemper), calicivirus, herpesvirus, type 1 rhinotracheitis and rabies.

Along with these services is the opportunity to educate the community on the benefits of each.

Improving the health of both owned and stray animals provides an overall benefit to Vallejo citizens as well, by decreasing exposure to sick and desperate animals that can present unique dangers to the community.

Fulfillment of our funding proposal will positively impact the lives of people and pets for years.

Upon the date of commencement of the program, HSNB will have 12 months to issue all vouchers. Due to the difficulty in securing timely surgery appointments, HSNB will report to Participatory Budgeting Committee at the end of 12 months of the status of vouchers that have been issued but have not yet had the surgeries completed.

Why is this project needed? (1-2
paragraphs)
Many low-cost spay/neuter services have been shut down due to COVID-19, and the cost of this service through veterinary practices has continued to increase, making it extremely difficult for low-income residents. The more dogs and cats that are spayed and neutered means fewer stray animals in the community. Additionally, keeping the feral cat population down through an effective Trap, Neuter, and Return (TNR) program helps the Vallejo citizens by reducing cat allergens, property damage, and nuisance odors.

How will the project address or solve
this need and/or problem? (1-2
paragraphs)
The Humane Society of the North Bay (HSNB) will facilitate, through the distribution of vouchers to Vallejo citizens and Vallejo animal rescue organizations, arrangements for low-cost spay/neuter procedures, vaccinations, and microchipping at a network of licensed veterinarians. The veterinary practices will be located within Vallejo whenever the fee arrangements are sustainable, but HSNB may extend its outreach to practices in a wider geographical area to keep costs manageable and increase the availability of appointments.

Describe in detail how residents,
visitors, groups, communities,
geographic areas, or the City of Vallejo
will benefit from this project. (1-2
paragraphs)
Spay/neuter services: for the cats and dogs that are in our shelter program and low-cost spay/neuter, microchipping and vaccinations for the cats and dogs belonging to citizens in need in Vallejo and for the feral cats in our community. The need for low-cost spay/neuter options here, where per the current census data, 11% of our population lives in poverty, is enormous.

Without contact information that is available on a microchip a large percentage of lost pets cannot be reunited with their owners.

Along with these services is the opportunity to educate the community on the benefits of each.

Fulfillment of our funding proposal will positively impact the lives of people and pets for years.

Describe the potential challenges and/or
obstacles for this project (1-2
paragraphs)
As many low-cost spay/neuter and vaccinations services were shut down due to COVID-19, there are less veterinary services currently available in the bay area. This means higher costs and longer wait time to provide provide these services. HSNB may need extend its outreach to practices in a wider geographical area to keep costs manageable and increase the availability of appointments.

Who will implement the project?
(Identify all that apply)
A prequalified, 501(c)3 non-profit organization (program & Service projects only) Only organizations pre-qualified by September 18,2022 are eligible.

Name of non-profit organization
(Program & Service projects only)
Humane Society of the North Bay
Website for non-profit organization www.hsnb.org
Name of contact person for non-profit
organization
Brenda Mooney
Non-profit organization phone number (707) 645-7905
Non-profit organization contact
person's email
[email protected]
Where will the project be implemented? The City of Vallejo Budget- Upload an itemized budget for
the entire project that has line items
accounting for the entire amount of PB
funding requested. You should develop
a spreadsheet or table on Microsoft
Word or Excel. Work with City staff to
make sure you have a complete,
full-cost budget! Make sure you upload
documentation that supports your
budget request, including: • At least one
(1) complete bid from a licensed
contractor for any work that requires
skilled labor, building, construction, or
professional installation. • Copies of
vendor quotes, official estimates, or
online retailers for any durable,
equipment, material or product
purchases. • Letter(s) from
implementing partners agreeing to
absorb any soft costs not covered by
PB
https://www.formstack.com/admin/download/file/14351271459 Describe the project timeline/schedule .

You may also attach a detailed timeline
schedule as a separate document if
already prepared.
https://www.formstack.com/admin/download/file/14351271460 Payment Schedule- Program and
Service projects must include a
quarterly payment schedule that reflects
no less than four payments from the
City of Vallejo. Include the amounts you
are requesting and describe how you
will utilize the funds. You may also
attach a detailed payment schedule as a
separate document if already prepared.
https://www.formstack.com/admin/download/file/14351271461 Document upload https://www.formstack.com/admin/download/file/14351271462

Participatory Budget 8 Grant Budget
Humane Society of the North Bay
Animals Matter Proposal
Project Budget
Total
Budget
Paid by
Vouchers
Request from
PB 8 Budget Justification
Personnel Expenses
Admin for Voucher Program $15,180 $15,180
Part-time administrative assistance for HSNB
devoted exclusively to the PB voucher program,
at $16.5 an hour, for up to 20 hours a week, up
to 46 weeks
Medical Expense Costs*
Microchipping @ $10 each $1,000 $0 $1,000 Microchip 100 Vallejo animals @ HSNB Vaccinate Dogs or Cat @ $100 each $10,000 $5,000 $5,000 Vaccine at least 100 Vallejo animals @ $50 per
voucher
Spay/Neuter varies in cost, approx. @ $250
each $49,000 $9,800 $39,200
Spay/ Neuter at least 196 Vallejo dogs and cats
@ $50 per voucher
Spay/ Neuter Vaccine Feral cats @ $90 each $9,000 $2,500 $6,500 Spay/ Neuter and vaccinate at least 100 Vallejo
Feral cats @ $25 per voucher
HSNB animals Spay/ Neuter approx. @ $200
each $10,000 $2,500 $7,500
Spay and Neuter at least 50 animals in the care
of HSNB @ $50 per voucher
Miscellance costs, forms, advertising $620 $620
Totals $94,800 $19,800 $75,000
* If we are able to find lower cost services than the estimates, we will use the savings to increase the number of Vallejo dogs and cats that are vaccinated and/or spayed and neutered
Form Name: Participatory Budgeting Proposal Form
Submission Time: March 19, 2023 6:58 pm
Browser: Chrome 111.0.0.0 / Windows
IP Address: 71.202.200.72
Unique ID: 1081355970
Location: 37.2808, -121.9572
Project Title The Humane Society of The North Bay (HSNB) Facilities Upgrade and Repairs Proposal
Total Budget Requested $300,000
Name- Full names of all the delegates
from your committee that worked on the
proposal
Brenda Mooney
Name- Full names of all the delegates
from your committee that worked on the
proposal
Joseph Applebaum
Name- Full names of all the delegates
from your committee that worked on the
proposal
Kristin Eddy
Email- One e-mail address for the PB
staff to send a confirmation that the
proposal was received
[email protected]
Type of Project- (choose one) Capital Infrastructure and/or Durable Detailed project description (Be specific
and use as much space as you need.)
The Humane Society of The North Bay (HSNB) Facilities Upgrade and Repairs Proposal Summary
The Humane Society of the North Bay, an independent, non-profit, no-kill animal shelter, has provided adoption, return, and rescue services since 1986 to the community of Vallejo, one of the most economically-challenged cities in the San Francisco Bay area. Since 1991, HSNB has been on public property owned by the City of Vallejo (COV) within incorporated City limits.

Our request is for Capital Infrastructure/improvement funding for three different projects on HSNB grounds to improve our service to the COV, to improve safety to the staff, volunteers, visitors and animals and repair the leaking roofs on two of our buildings for a total of $300,000.

1. Refurbish an existing unused building on the HSNB grounds to create a functioning spay/neuter clinic. The clinic would be set up for the spay/neuter of the cats and dogs that are in our shelter program and include a low-cost s/n service for the citizens in need in Vallejo and for the feral cats in our community. The clinic would be able to also provide microchipping and vaccination services. The need for low-cost spay/neuter options here, where nearly 12% of the population lives in poverty, is enormous. Construction mainly consists of reconfiguring existing structure to facilitate the above goal plus making basic necessary repairs and code updates. Estimated cost: $92,000.

2. HSNB sits on approximately 60,000 square feet of public property owned by the City of Vallejo. Most of the paved areas throughout the facility are severely cracked, full of potholes, with the surface raveling, leaving loose gravel everywhere. This is creating many walking hazards for humans and animals. Many areas flood when it rains and the drains in the parking lot are higher than the rest of the surface, so the water will not drain off properly. This flooding and standing water creates more unsafe surfaces and further damages the already cracked pavement. This funding would be to repave, regrade and repaint (as needed) the existing parking lot and paved areas throughout the facility. Construction costs between $145K -$165K to prepare the parking lot area.

3. The buildings at HSNB are at least 37 years old. The building that currently houses our small dogs ACD and adoption center, bathrooms, dog intake room, dog walker center, and dish washing area is leaking in many places. Also, the building that houses our cat adoption center, cat ICU and HSNB reception is leaking in several areas from the roof area. We have received estimates to replace the roofs on both of the buildings. Cost of $47,800.

4. Additional costs expected for permitting, inspection, construction estimates and fees, and incidentals for a total for all three projects of $300K.

Why is this project needed? (1-2
paragraphs)
Our request is for Capital Infrastructure/improvement funding for three different projects on HSNB grounds is to improve our service to the COV, to repair our crumbling pavement which will improve safety to the staff, volunteers, visitors and animals and repair the leaking roofs on two of our buildings.

The clinic would be set up for the spay/neuter of the cats and dogs that are in our shelter program and include a low-cost s/n service for the citizens in need in Vallejo and for the feral cats in our community. The clinic would be able to also provide microchipping and vaccination services.

How will the project address or solve
this need and/or problem? (1-2
paragraphs)
The clinic would be set up for the spay/neuter of the cats and dogs that are in our shelter program and include a low-cost s/n service for the citizens in need in Vallejo and for the feral cats in our community. The clinic would be able to also provide microchipping and vaccination services. The need for low-cost spay/neuter options here, where nearly 11% of the population lives in poverty, is enormous.

Our buildings as leaking and the parking lot is flooding and crumbling, so getting those repaired will solve those issues for the safety of our staff, volunteers, animals and the public.

Describe in detail how residents,
visitors, groups, communities,
geographic areas, or the City of Vallejo
will benefit from this project. (1-2
paragraphs)
The Humane Society of the North Bay, an independent, non-profit, no-kill animal shelter, has provided adoption, return, and rescue services since 1986 to the community of Vallejo. In order continue to provide those services to our citizens we need a facility that functions and is safe for all who use it. The City and citizens of Vallejo will also benefit from HSNB opening up a low-cost spay/neuter and vaccination clinic onsite.

Describe the potential challenges and/or
obstacles for this project (1-2
paragraphs)
As HSNB has been on a year to year only lease for this city owned property, it has been impossible to fundraise for capitol projects. HSNB has not had the funds to keep up with repairs on the aging infrastructure.

Being able to use the PB8 Capitol Infrastructure funds would greatly improve the safety and usability of our facility.

You may also attach a detailed timeline
schedule as a separate document if
already prepared.
https://www.formstack.com/admin/download/file/14353698947 Document upload https://www.formstack.com/admin/download/file/14353698948

Participatory Budget 8 Grant Timeline
Humane Society of the North Bay
Facilities Upgrade and Repairs Proposal
Project Timeline Quarter
Request from
PB 8
Payment by City of Vallejo upfront costs 1st Quarter $300,000 Get new quotes for Roofing 1st Quarter
Get new quotes for Paving 1st Quarter
Get new quotes for S/N Clinic Remodel 1st Quarter
Get roofing work started first before rains 1st Quarter Start work on the exterior of S/N Clinic 1st Quarter
Work with contractors to plan paving 1st Quarter
Start interior of S/N Clinic 2nd Quarter
Pave Parking lot before rains 2nd Quarter
Prepare S/N clinic 3rd Quarter
Finalize any work not yet complete on all projects. 4th Quarter Totals
Form Name: Participatory Budgeting Proposal Form
Submission Time: March 19, 2023 1:47 pm
Browser: Chrome 110.0.0.0 / Windows
IP Address: 99.17.226.54
Unique ID: 1081275775
Location: 38.1654, -122.2573
Project Title Supplies and Needs for Extreme Weather Centers Total Budget Requested 74,892.23
Name- Full names of all the delegates
from your committee that worked on the
proposal
Demetra Stall Nash
Email- One e-mail address for the PB
staff to send a confirmation that the
proposal was received
[email protected]
Type of Project- (choose one) Program and/or Service
Detailed project description (Be specific
and use as much space as you need.)
The funding requested is to purchase supplies and other needs for extreme weather centers. Extreme weather centers are critical to ensure the safety of people who don't have access to shelter during extreme weather events.

The city defines extreme weather events as:
• Two (2) consecutive days with overnight lows below 35 degrees Fahrenheit as determined by the NWS
• Two (2) consecutive nights of rainfall with major or extreme risk levels as determined by the NWS
• Two (2) consecutive days with highs of 100 degrees Fahrenheit as determined by the NWS
• The forecast of an extreme event that poses a risk to life and safety as determined by the NWS
Depending on the extreme weather event, the City of Vallejo will open an overnight or a daytime center. Overnight warming centers will provide a warm indoor space to sleep. When there is extreme heat, or other day time extreme weather, the City of Vallejo will open daytime cooling centers. The cooling centers will provide a cool indoor space during the hottest parts of the day. The purpose of these centers is to provide a safe indoor space for people who are unhoused or do not have adequate housing during extreme weather events. During the Winter of 2022-2023 the City of Vallejo began to open warming shelters and we had approximately 15-35 guests each night. We anticipate this number will grow in the future as the program continues to develop and word spreads of the program and available resources.

The City of Vallejo is committed to opening these centers and will pay for the City of Vallejo staff time that is required to plan and execute the opening of the centers and has come to agreement with Greater Vallejo Recreation District (GVRD) to waive space use fees. To open a center, the City confirms availability of a location and security coverage, recruits and trains volunteers to staff the center, coordinates supplies (delivery and pick-up with Public Works) and schedules cleaning of the facility, when appropriate. Additionally, the City coordinates wide press release and social media campaign to announce the opening of an extreme weather center. Most importantly, the City continues to create and maintain relationships with community non-profits, faith based groups, and many other individual community members to help recruit volunteers, secure supply donations and spread the word about the centers to the community and unhoused population.

In 2022-2023 the City of Vallejo began to open extreme weather centers and relied on community donations to provide supplies such as food, sleeping bags and pillows. Additionally, the City temporarily resourced a trailer, typically used for other projects, to help store supplies. With PB funds, the City of Vallejo will be able to invest in equipment, supplies and security to ensure that guests are able to have a comfortable and safe stay while they are at the center. Specifically, PB funds will be used to purchase a moveable trailer to store supplies, equipment to organize supplies, sleeping supplies (cots, blankets, pillows, cot covers, etc.), charging stations and other equipment to make staying at the shelters more enjoyable and comfortable. These funds will also be used to pay for security, cleaning after closing the center, food, and hygiene kits that people can take with them when they leave. Lastly, we want to make sure that we are better disseminating information and making the center accessible to people. Funds will be used to cover printing of flyers and resource guides, a dedicated cell phone for warming center specific questions and usage, and transportation costs for organizations that provide rides to people to and from the center. In short, having PB funds will allow the extreme weather centers to continue to develop and expand from what is currently being offered. PB funds will ensure we have a permanent storage solution to keep supplies stocked and ensure that we have supplies for 30 guests at a time. A more detailed description of items to be purchased can be found in the Budget Excel document.

This project is led by the City of Vallejo but cannot be done without the collaboration and support of community partners. These partners include GVRD that provides utilization of their space to host the centers and Sol Trans that have been able to provide free rides to guests. The City of Vallejo has also established partnerships with Girls Scouts of Vallejo, Faith Food Fridays, and Food is Free Solano to consistently supply hot meals and other food for the centers. The City of Vallejo has also partnered with non-profits and faith-based groups to receive input on center operations, help recruit volunteers, donate supplies, and share flyers with potential guests. Most importantly, the City of Vallejo has put in a lot of effort to build relationships with individual community members and has trained many community members to serve as volunteers to staff the center. In 2022-2023, the City established a robust extreme weather volunteer list and plans to continue to maintain relationships with volunteers and continue to grow the list.

Anyone, regardless of their income, can come to the extreme weather centers. The extreme weather centers are low-barrier center and if guests are willing to abide with some basic center rules, they can utilize the space.

In 2022-2023, all the guests who came to the warming centers were temporarily or permanently unhoused; it is anticipated that most guests who will come to future extreme weather centers are unhoused or are others who don't have access to adequate heat or cooling in their main place of residence. The nature of this service will attract people who have moderate, low or no income.

Why is this project needed? (1-2
paragraphs)
This project will target people who are unhoused or do not have adequate access to housing (such as no heating or AC). Extreme weather centers are critical to ensure the safety of people who don't have access to shelter during extreme weather events. Over the past few years, the City of Vallejo has experienced heat waves that are over 100 degrees, below 35 degree temperatures, and heavy rainstorms accompanied by flood warnings and wind advisories. These conditions can be dangerous and create risk to life and/or safety of individuals who do not have access to housing or adequate housing to escape extreme weather. The City of Vallejo will continue to expect extreme weather events in the coming years and extreme weather centers are essential to keep people who are unsheltered safe.

When there is extreme heat, cooling centers will provide a cool space for people who do not have access to shelter or AC at home. This will serve as a space where people can spend the hottest parts of the day (approximately 12-7PM) while escaping the heat, charging their devices, and having refreshments. When there is extreme cold, extreme rain, wind or flood warnings, the City of Vallejo plans open overnight warming centers.

This will be a warm and safe space where people will spend the night in a warm and dry space away from the elements. The City of Vallejo implemented warming centers during the Winter of 2022-2023 and we had approximately 15-35 people come to each center. Those who attended the centers were grateful for the opportunity to sleep indoors on the coldest and wettest days of Winter.

How will the project address or solve
this need and/or problem? (1-2
paragraphs)
Extreme weather poses risk to life and safety for individuals, especially those who have no indoor space to escape extreme weather. By opening temporary emergency weather centers during extreme weather, unhoused individuals can have a safe indoor alternative. If these centers are not opened, most of the target population do not have other options for overnight stays. When there is extreme heat there are also limited indoor spaces that unhoused can visit without needing to spend money (e.g. movie theaters, malls, or coffee shops). Opening these centers will ensure that unhoused individuals in Vallejo will have a safe and welcoming space to wait out the hazardous weather. This service is needed and being provided by the City as other organizations, such as the County do not stand-up warming centers during the evening hours. The County centers are only operational during standard business hours.

The City is committed to opening the warming and cooling centers as needed and dictated by policy. Having PB funds will allow for the City of Vallejo to purchase essential items to ensure that there are adequate supplies and guests are comfortable while they are in the center. When the warming centers began opening in the winter of 2022-2023, the City of Vallejo primarily relied on donations for supplies which made it a challenge to consistently secure needed and requested supplies. Due to the fact that blankets, pillows and food were offered on a donation basis there was not always guarantee that these would be available to guests and sometimes guests weren't able to get any. By having PB funds, the City of Vallejo can purchase supplies ahead of time and be ready to mobilize when centers need to open. In 2022-2023 supplies were coordinated for each opening, and there were times when there were not enough supplies for everyone coming to the center because supplies came in sporadically or because the City could only take on a certain limit, due to lack of storage. With PB funds, supplies can consistently be offered and the centers will be better supplied with amenities such as cots and charging stations.

Describe in detail how residents,
visitors, groups, communities,
geographic areas, or the City of Vallejo
will benefit from this project. (1-2
paragraphs)
The Extreme Weather Centers will be opened to all residents of Vallejo, however it is anticipated that most individuals accessing the centers will be from the unhoused community or those who do not have adequate shelter during extreme weather events, such as flooding, heat waves, or severe rain storms. This is a low barrier model and individuals can come in as long as they are willing to abide by some basic rules. The goal is to get people out of the extreme elements and into a safe indoor location where they can spend their day or night while the extreme weather event occurs. Providing a safe indoor space is critical for the safety and well-being of our residents who don't have any safe indoor space to go when Vallejo experiences extreme weather conditions. In addition to providing a safe indoor space, guests will have access to water and food while they are at the center.

Guests can also take available supplies (i.e.: pillows and blankets) with them when they leave.

During the Winter of 2022-2023 the City of Vallejo opened these centers and worked with non-profits, faith-based groups, and other community members to spread the word about the centers. The City of Vallejo also published press releases, shared on social media and worked with the police and fire departments to spread the word of opening when encountering people who may need to access the centers while in the field.

In the upcoming years the City will continue to collaborate with organizations and people who are consistently working in encampments to spread the word and to disseminate via press release and social media.

Additionally, with PB funds the City will be able to consistently print flyers for dissemination, print wallet size cards with additional information and contact information about the extreme weather centers. The City plans to have a dedicated cell phone that people can contact to learn details about the center and when the center is open or closed; this will provide an alternative way for people to learn about centers openings. In 2022-2023, the City of Vallejo was able to collaborate with Sol Trans to provide free rides to people who are going and leaving the center to ensure people could access the centers, during the winter months. With PB funds, the City of Vallejo will be able to extend access by collaborating with local non-profit(s) or faith based group(s) who can provide rides to people who cannot access the bus line.

Describe the potential challenges and/or
obstacles for this project (1-2
paragraphs)
While these PB funds will help cover supply purchases and pay for security guards, the project requires a lot of coordination for every extreme weather center opening. This includes securing a location and security, coordinating and training volunteers to staff the center, acquiring needed food and supplies, and communicating the center opening to the community and the unhoused population. The City of Vallejo is committed to this project and has tasked the opening of warming centers to the team addressing the unhoused strategy. During the winter of 2022-2023, the project was successfully implemented and had the added challenge of implementing protocols for the first time, recruiting volunteers and securing donations.

With the successful opening of centers during the 2022-2023 winter, the City has established protocols, a dedicated volunteer list, and guide for opening and closing of centers, which will make future openings run more smoothly. In 2022-2023, we were able to staff 88% of volunteer shifts with community volunteers and the remaining shifts with employee volunteers.

The City continues to form relationship with different groups, particularly non-profits and faith based organizations, who are committed to doing this work. While these challenges are real, the City feels confident in implementing this much needed project moving forward. With PB funds, it will make this coordination much easier as there will be the ability to permanently own a trailer to store supplies, offer more comfortable sleeping arrangements such as cots, and have consistent supplies which will reduce the amount of time and effort that is required to seek and accept donations.

In addition to implementation challenges there can still challenges to securing an ideal location that is available and convenient to a majority of participants. Vallejo has a large foot print with unhoused individuals spread throughout the City. Additionally, locations available to the City can often be used for other purposes during the needed time, so locations may have to vary per opening, depending on what is available during the opening period. Additionally, it can be challenging to ensure the announcement of an opening to unhoused residents and with getting them to the location.

However, we hope that with PB funds we can work with local non-profit(s) or faith based organization(s) to improve communication (via printing flyers and establishing a warming center phone line) and transportation options to those who cannot access the bus line.

Who will implement the project?
(Identify all that apply)
The City of Vallejo
Where will the project be implemented? The City of Vallejo Budget- Upload an itemized budget for
the entire project that has line items
accounting for the entire amount of PB
funding requested. You should develop
a spreadsheet or table on Microsoft
Word or Excel. Work with City staff to
make sure you have a complete,
full-cost budget! Make sure you upload
documentation that supports your
budget request, including: • At least one
(1) complete bid from a licensed
contractor for any work that requires
skilled labor, building, construction, or
professional installation. • Copies of
vendor quotes, official estimates, or
online retailers for any durable,
equipment, material or product
purchases. • Letter(s) from
implementing partners agreeing to
absorb any soft costs not covered by
PB
https://www.formstack.com/admin/download/file/14352790210 Describe the project timeline/schedule .

You may also attach a detailed timeline
schedule as a separate document if
already prepared.
https://www.formstack.com/admin/download/file/14352790211 Payment Schedule- Program and
Service projects must include a
quarterly payment schedule that reflects
no less than four payments from the
City of Vallejo. Include the amounts you
are requesting and describe how you
will utilize the funds. You may also
attach a detailed payment schedule as a
separate document if already prepared.
https://www.formstack.com/admin/download/file/14352790212 Document upload https://www.formstack.com/admin/download/file/14352790213 Budget summary
Date: February 2023
Budget Item Cost Additional Details
Security for overnight warming shelter 12,059.97
We estimate to open 25 times per year and will hire the security guard from 7:30PM-7:30AM. Security rates until 2025 are $29.85/hr when notified more than 24 hours advance notice and $41.19/hr when making a less than 24 business hour request or holiday; additionally anything overtime will be $41.19 after 8 hours. Based on previous experience, we estimate about half of the requests (12) will be last minute. Additionally, because we require security to be present at all times we pay an additional hour($29.85 or $41.19) as the lunch penalty fee.

Security for day cooling shelter 4,972.80
We estimate to open 20 number of times, we will hire a security guard from 12PM-7PM. Security rates until 2025 are $29.85/hr when notified more than 24 hours advance notice and $41.19/hr when making a less than 24 business hour request or holiday. Based on previous experience, we estimate half (10) of the requests will be last minute.

Housekeeping and maintenance 3,300.00
Due to heavy use of space and bathrooms, there is a deep clean that is required after we open the shelter in the Vallejo Room. There is no cost when we utilize a GVRD location. We estimate we will be in the Vallejo room approximately 50% of the time for warming shelters and the majority of the time for the cooling shelters (given that GVRD has many youth summer programs).

ADA Accessible Cots (2) 344.00
These will be stored and maintained by the City of Vallejo. These cots will be reserved for guests who have ADA accessible cots, such as someone arriving in a wheelchair.

Regular Cots (30) 1,920.00
These will be stored and maintained by the City of Vallejo. These cots are the same ones the local Red Cross purchases from Precise Kit Cots. P620106R – Precise Military Style Cot with No End Bars78”x28”x18” w/ 500lb capacity.

Mobile Storage Container that holds 25
cots (2) 1,700.00
This is a movable storage container that can be unloaded everytime we need to pull out the cots. This is critical since the warming shelter is mobile. We will purchase 2 to store cots and blankets. See catalogue from Precise Shelter Supplies attached.

Waterproof non-woven one time use fitted
cot covers 2,850.00
These will be used to protect cots and changed between uses. $3 each, can buy in quantity of 100. We will provide 30 cots, covers, blankets and pillows per opening of warming shelter. We estimate we will open the warming center 25 times, thus needing 750 one time use covers for warming shelters. We will provide 10 cots and covers per cooling center opening, in case people come with children, or would like to lay down. We estimate needing 200 cot covers for cooling shelters. 950 total. See catalogue from Precise Shelter Supplies attached.

Blankets 5,625.00
These will be taken by guests when they leave. $7.50 each / can buy in quantity of 20. We will provide 30 cots, covers, blankets and pillows per opening. We estimate we will open the warming center 25 times, thus needing 750 blankets.

Pillow Cases 1,312.50
These will be taken by guests when they leave. $1.75 each / can buy in quanity of 12. We will provide 30 cots, covers, blankets and pillows per opening. We estimate we will open the warming center 25 times, thus needing 750 pillow cases. See catalogue from Precise Shelter Supplies attached.

Pillows 3,750.00
These will be taken by guests when they leave. $5 each / can buy in quantity of 12. We will provide 30 cots, covers, blankets and pillows per opening. We estimate we will open the warming center 25 times, thus needing 750 pillows.

Snacks 6,750.00 Snacks and water will be offered for both warming and cooling centers. We estimate to open the warming shelter 25 times and the cooling shelter 20 times. We will budget $150 per opening.

Large Hot Water Boiler 140.00
This will be kept and maintained by the City of Vallejo. This will be used for warming shelter to make hot drinks such as instant coffee, tea and hot chocolate. Link to item: https://www.amazon.com/SYBO-RCMO15S-16C- Commercial-Stainless-
Percolate/dp/B07P6FC1QB/ref=sr 1 1 sspa?keywords=Commercial%2BWater%2BBoiler&qid=1675897504&sr= Misc. supplies (cups, plates, napkins,
cleaning supplies, etc). 1,125.00 We need clorox wipes to clean cots in between use. We also need to purchase disposable cups, plates, napkins, utensils, hand sanitizer, covid masks, etc. We estimate expense of $25 per opening.

Extension cords with multiple outlets (10) 200.00 This will be kept and maintained by the City of Vallejo. Link of item: https://www.amazon.com/POWRUI- Protector-Extender-Extension-
16 storage bins to organize supplies in
trailer 608.00 This will be kept and maintaned byt the City of Vallejo. Link to item: https://www.lowes.com/pd/COMMANDER- 40-Gallon-160-Quart-Black-Yellow-Tote-with-Latching-Lid/1000225777 4 Rachet tie down set 179.96
This will be kept and maintained by the City of Vallejo. Link to item: https://www.amazon.com/Ratchet-Tie-Down- Straps-
Alternative/dp/B01F7KSAGI/ref=sr_1_1_sspa?crid=2BLUQQ5JFYXRI&keywords=straps+for+trucks&qid=1675894 925&sprefix=straps+for+%2Caps%2C203&sr=8-1-
4 Shelves to organize supplies in trailer 400.00 This will be kept and maintained by the City of Vallejo. Link to item: https://www.costco.com/saferacks-storage- bin-rack.product.100677580.html
Transportation Costs 8,000.00 The City will work with a local non-profit or faith based group to provide transportation to guests who are not able to get on the bus. The organizatin will get gas mileage per diem.

Hygine Kits 3,375.00
Since the majority of the guests who come to the warming and cooling shelters are unhoused we want to be able to provide hygine kits to folks who come to the center. Each kit will include: washcloth, tissue, toothbrush, sunscreen, chapsticks, 1 pair of socks, travel size body wash, shampoo, lotion, toothpaste and wipes. The cost of each kit is approximately $5. Since not everyone may want one, and we will have repeat guests, we plan to budget approximately 15 kits per opening.

Cell Phone 780.00 We will pay the monthly line for a cellphone that will be dedicated to the centers and anyone can call to ask questions.

Printing Costs 1,500.00
We will use funds to print flyers so that our non-profit, faith-based and on the ground folks can pass out flyers with information during their visits and meal distributions. We also will print business cards with phone number and link on where people can get warming shelter information.

Moveable trailer to store supplies 10,000.00
This will be kept and maintained by the City of Vallejo. For a 6-foot-wide x 12-foot-long x 6.5-foot-tall single axel trailer. This number was given by Public Works Oscar Alcatar who would help us purchase and store the trailer when not in use.

Shipping Cost of Supplies 4,000.00 This is the approximate cost of shipping the larger items such as the cots, cot storage, blankets, pillows, etc.

Total 74,892.23

Page 2 of 2 ends

Fall 2023 -The City of Vallejo will purchase: trailer, organizing bins/shelves, cots, cot storage, blankets, pillows, cot covers, charging extension cords, and other non- perishable supplies such as Clorox wipes. The goal is to have the trailer fully stocked with supplies before winter.
-The City of Vallejo will open the extreme weather centers as needed based on weather.

Winter 2023 The City of Vallejo will open the extreme weather centers as needed based on weather. All supplies will already be stocked in the trailer. The City of Vallejo will hire security guard, secure location, secure volunteers and purchase water and snacks prior to opening the warming shelters. For overnight shelters we will provide sleeping supplies.

Spring 2023 The City of Vallejo will open the extreme weather centers as needed based on weather. All supplies will already be stocked in the trailer. The City of Vallejo will hire security guard, secure location, secure volunteers and purchase water and snacks prior to opening the cooling shelters. For overnight shelters we will provide sleeping supplies.

Summer 2023 The City of Vallejo will open the extreme weather centers as needed based on weather. All supplies will already be stocked in the trailer. The City of Vallejo will hire security guard, secure location, secure volunteers and purchase water and snacks prior to opening the cooling shelters.

Describe the project timeline/schedule . You may also attach a detailed timeline schedule as a separate document if already prepared.*

Payment of requested amount $74,892.23 should be paid in full in Fall of 2023. The reason for this request is that there are supplies that need to be purchased as soon as possible to prepare for the winter (the busiest time for the Warming Shelters). The City would also need to have the funds ready to pay security as needed. The weather is unpredictable and it is possible that we will open more earlier in the winter or later in the winter. Having full amount disbursed will ensure that we can open as needed without delay.

Form Name: Participatory Budgeting Proposal Form
Submission Time: March 17, 2023 1:19 pm
Browser: Chrome 111.0.0.0 / Windows
IP Address: 209.206.111.120
Unique ID: 1080771477
Location: 34.6234, -86.463
Project Title Removing Barriers for Foster Youth Success Total Budget Requested $50,189
Name- Full names of all the delegates
from your committee that worked on the
proposal
Lauren Grayman
Name- Full names of all the delegates
from your committee that worked on the
proposal
June Miyake
Name- Full names of all the delegates
from your committee that worked on the
proposal
Justine Jennings
Email- One e-mail address for the PB
staff to send a confirmation that the
proposal was received
[email protected]
Type of Project- (choose one) Program and/or Service
Detailed project description (Be specific
and use as much space as you need.)
First Place for Youth proposes to provide Education and Employment (EE) services to 15 transition-age current and former foster youth (ages 16-24) annually in Vallejo. EE services provided by First Place are geared towards increasing access to living-wage careers and include Post-Secondary Education (PSE) Coaching, linked-learning opportunities, soft skills development, career prep activities, and more. First Place also continues to build an internship program with local businesses, offering alternative pathways to employment. The Vallejo-specific EE staff will provide:

1. Individualized Support: includes job search, preparation and retention, career exploration, and soft skills development. Supports may include mock interviews, time management strategies, handling workplace conflicts, figuring out transportation and childcare needs, coordinating legal aid for criminal expungements, getting a valid ID or driver's license, etc.

2. Group Workshops and Activities: weekly group workshops conducted in a hybrid model, taking place either virtually or at our youth-friendly space in Fairfield.

3. Job Site/Workforce Development: engagement with local businesses aimed at creating employment opportunities to get participants hired.

Why is this project needed? (1-2
paragraphs)
Due to barriers in youth being able to access services which are mainly located in Fairfield, program staff have begun conducting workshops and events within proximity to Vallejo residents, in addition to providing transportation to our Fairfield office. We have identified a need for both transportation support as well as consistent, weekly presence in Vallejo for youth to be able to fully utilize First Place services for maximum benefit.

For Vallejo youth specifically, transportation poses a barrier as most of the youth we serve in this area have cars to get around in, however, the cost of gas makes accessibility a privilege as opposed to a given, preventing youth from accessing support services located in Fairfield such as Child Welfare and First Place's youth-centered drop-in space. With many youth only being able to fill up their gas tank a few dollars at a time, First Place knows part of increasing equity for the youth we serve means eliminating barriers such as this. In addition to accessibility to services we have also identified a need for both PSE Coaching and internship and job placement within the City of Vallejo. As many current and former foster youth start out in the workforce they encounter barriers to gaining and retaining employment such as transportation, uniform/wardrobe requirements, education and experience requirements, and a lack of natural supports. While First Place has worked hard to support youth during the pandemic, mental health struggles continue to affect their ability to achieve the goals they set for themselves. Another aspect of increasing more equitable outcomes for current and former foster youth is giving them access to knowledge about, as well as opportunities to engage in, various career paths. Transition-age current and former foster youth have faced significant setbacks due to COVID-19 and have had some of the highest unemployment rates of any population. These funds ensure that the Vallejo youth we serve have everything they need in order to become competitive candidates on a pathway to long-term, sustainable employment, inclusive of benefits and upward mobility.

How will the project address or solve
this need and/or problem? (1-2
paragraphs)
First Place's Education and Employment model, consisting of PSE Coaching, Linked-learning, and Apprenticeship opportunities is uniquely suited to transition-age foster youth as it offers them alternative possibilities to the traditional academic path, thereby meeting their need for both increased knowledge about PSE pathways while obtaining the skills-building needed to be competitive in the job market. Providing social and emotional supports in tandem with this professional development ensures that the youth we serve are not only able to obtain employment, but maintain it, through developing critical social competencies necessary for career and life success.

Describe in detail how residents,
visitors, groups, communities,
geographic areas, or the City of Vallejo
will benefit from this project. (1-2
paragraphs)
This project will benefit the community of Vallejo by providing opportunities for economic advancement for the current and emancipated transition-age (TAY) foster youth who reside here. Enabling access to these opportunities also serves to strengthen the community both economically and through community-building. The youth we serve in Vallejo encounter multiple intersecting barriers in achieving upward economic mobility but First Place's Education and Employment programming addresses these unique and specific barriers. Not only does this allow youth to transition in place within their own community, but this also means continued stable social connections for them and a sustained thriving community for Vallejo.

Describe the potential challenges and/or
obstacles for this project (1-2
paragraphs)
We feel confident that we have the necessary experience and program innovations to continue to
provide robust housing and services for current and emancipated transition-age (TAY) foster youth . We have the human capital, program services, and the required infrastructure. In terms of human capital, we have recently increased our human resources capacity as well as added a training department to
ensure alignment with agency goals on DEI. We continuously evaluate and improve on program
delivery and design to ensure best outcomes for youth.

Potential challenges facing youth are transportation, workforce opportunity and mental health barriers. Some of the young people we work with are newer to the workplace and may be working swing shifts. Transportation becomes an obstacle for those youth, as public transportation is unavailable after hours and youth need to rely on shared rides, which are expensive. Another challenge is making sure we have enough partners to provide ample opportunity for employment linkage based on the varying skills of our youth. Lastly, we actively address mental health and provide support to remove this as a barrier to employment, however, there are limited resources available.

Name of non-profit organization
(Program & Service projects only)
First Place for Youth
Website for non-profit organization https://firstplaceforyouth.org/ Name of contact person for non-profit
organization
Justine Jennings
Non-profit organization phone number (510) 692-9739
Non-profit organization contact
person's email
[email protected]
Where will the project be implemented? The City of Vallejo Budget- Upload an itemized budget for
the entire project that has line items
accounting for the entire amount of PB
funding requested. You should develop
a spreadsheet or table on Microsoft
Word or Excel. Work with City staff to
make sure you have a complete,
full-cost budget! Make sure you upload
documentation that supports your
budget request, including: • At least one
(1) complete bid from a licensed
contractor for any work that requires
skilled labor, building, construction, or
professional installation. • Copies of
vendor quotes, official estimates, or
online retailers for any durable,
equipment, material or product
purchases. • Letter(s) from
implementing partners agreeing to
absorb any soft costs not covered by
PB
https://www.formstack.com/admin/download/file/14346777289 Describe the project timeline/schedule .

You may also attach a detailed timeline
schedule as a separate document if
already prepared.
https://www.formstack.com/admin/download/file/14346777290 Payment Schedule- Program and
Service projects must include a
quarterly payment schedule that reflects
no less than four payments from the
City of Vallejo. Include the amounts you
are requesting and describe how you
will utilize the funds. You may also
attach a detailed payment schedule as a
separate document if already prepared.
https://www.formstack.com/admin/download/file/14346777291 Document upload https://www.formstack.com/admin/download/file/14346777292

First Place for Youth
Project Title: Removing Barriers for Foster Youth Success 1) Annual Proposed Budget
Employment & Education
Specialist $32,222
Annual salary $64,443 @ 50%
FTE (serving 15 youth, ½ of
normal caseload)
Benefits $6,767 21%
Youth Transportation $1,500
Public transportation or
rideshare as needed for
employment support
Program Supplies $7,500
$500 per youth annually for
education and employment
supports: required
clothing/uniforms & supplies
to engage in pre-
apprenticeship/ apprenticeship/
internship, resume/application
materials, books, materials for
obtaining certification/linked-
learning costs, ID/DL fees,
Live Scan/background check
fees, etc.

Community building events and
workshops $1,000 Holiday parties and workshops
Total Direct Costs/Funding
Request $48,989

First Place for Youth
Project Title: Removing Barriers for Foster Youth Success Project Timeline
First Place for Youth has existing dedicated staffing and administrative support and systems in place for this program (IT, HR, Finance, and Performance Measures) and will continue to track engagement and expenses accordingly.

Throughout the annual grant period First Place proposes to provide weekly group workshops and activities geared towards education and employment goals, including topics such as career exploration, Post-Secondary Education (PSE) Coaching, resume writing, soft skills development, etc.

In addition to the weekly group workshops First Place participants will also receive ongoing individualized support tailored to their specific needs by their Education and Employment Specialist. This individualized support can consist of job search assistance, one-one-one PSE Coaching, mock interviews, and job readiness assessments.

Another ongoing aspect of this program is First Place’s continued engagement with local businesses to create apprenticeship and employment opportunities for youth. Once youth achieve a set of job readiness competencies and have identified an area of career interest they may go on to explore linked-learning opportunities and/or apply for an apprenticeship or work opportunity.

The journey through First Place for Youth’s programming is not linear as all programmatic practices are happening at all times while a youth is in-program.

Staff are always assessing youth, engaging youth, and supporting their skill- building as they work toward transitioning to self-sufficiency

First Place for Youth
Project Title: Removing Barriers for Foster Youth Success Payment Schedule
With a total annual budget request of $50,189 First Place anticipates invoicing approximately $12,547 each quarter with line item expenses estimated at the following amounts per quarter:

Employment & Education
Specialist $8,055
serving 15 youth
(½ of normal caseload)
Benefits $1,692

Youth Transportation $375
Public transportation or
rideshare as needed for
employment support
Program Staff
Mileage/Parking/Tolls $300
mileage and parking
reimbursement
Program Supplies $1,875
$500 per youth annually for
education and employment
supports: required
clothing/uniforms & supplies
to engage in pre-
apprenticeship/ apprenticeship/
internship, resume/application
materials, books, materials for
obtaining certification/linked-
learning costs, ID/DL fees,
Live Scan/background check
fees, etc.

Community building events and
workshops $250 Holiday parties and workshops
Total Direct Costs each Quarter $12,547

Form Name: Participatory Budgeting Proposal Form
Submission Time: March 19, 2023 11:34 pm
Browser: Safari 15.6.1 / OS X
IP Address: 174.160.231.93
Unique ID: 1081412408
Location: 37.751, -97.822
Project Title Slower Streets for Safety: 5th Street "Slow Street" / "Bike-Pedestrian Boulevard"
Total Budget Requested $300,000.

Name- Full names of all the delegates
from your committee that worked on the
proposal
David Belef
Name- Full names of all the delegates
from your committee that worked on the
proposal
Savanna Snow
Email- One e-mail address for the PB
staff to send a confirmation that the
proposal was received
[email protected]
Type of Project- (choose one) Capital Infrastructure and/or Durable Detailed project description (Be specific
and use as much space as you need.)
Slower Streets for Safety:
5th Street "Slow Street" / "Bike-Pedestrian Boulevard"
With the intent to upgrade our streets and provide calmer traffic flow, safer pedestrian and bicycle routes and connections, and improve the overall quality of life in Vallejo one neighborhood at a time (due to budget constraints) this project proposes to concentrate on an important corridor in South Vallejo.

With a consensus of 67% of affected 5th st. residents, the city of Vallejo will install access limiting measures at four intersections along the entirety of 5th st.

In the event that a 67% majority do not agree, {barring a 67% majority,} the city will install non traffic blocking measures such as traffic circles (roundabouts), signage, "tight turns", possibly
speed humps, or other "road diet" measures, and other markings such as sharrows allowed by state traffic engineering practices.

Solutions may include planters, bollards, delineators, intersection signage, roundabout curbing, and others. Guidance may come from various professional and governmental organizations such as:

Traffic Research and Education Center
USDOT-FHA Bikeway Selection Guide
AASHTO Bike Guide
FHWA's report on Bicycle Network Planning and Facility Design Approaches in the Netherlands and the United States
Design Manual for Bicycle Traffic (CROW Manual)
NACTO Slow Streets Guide
Specifics to be worked out with engineers et al:

We recommend:

Barriers that will allow a high clearance vehicle such as fire and garbage trucks through, at 5th/Maritime Academy -preventing northbound access to 5th (except bikes/peds), but allowing southbound vehicles to make a right turn only onto Maritime Academy. (Currently cars/trucks etc exit Southbound Highway 80 and speed excessively down and right onto 5th street. Vehicles already on 5th will be able to exit onto Maritime and subsequently, Sonoma Blvd either north or southbound.. )

2. Vehicle Barricades also at: Magazine street, Lemon st., Solano ave (businesses will access from Bennet ave),

3. stop signs for all cross streets along 5th .

If saying "no" to stops signs for Lemon or Magazine street traffic, then at the least, reduce speed to 15 mph on Lemon from just east of Sonoma to 500 feet east of 5th. This can be justified due to the line of sight issues, the expected increase in bicycle/ped cross traffic and the fact that there is a children's playground at the park.

Also yield signs for Lemon/magazine and other cross streets should be considered.

Why is this project needed? (1-2
paragraphs)
Vallejo is over-run by reckless and dangerous driving and seriously lacks safe routes for pedestrians and bicyclist alike to get to/from school, work, shopping, parks and simply to recreate. Neighborhoods that are being over-run by sideshows, speeding, and other reckless driving are making it next to impossible for children, elderly and just the average person to safely traverse our city. We have a plan for safer/better transportation but unfortunately not the funds to implement it. This project will make a serious dent in the problem and will set in motion a wave of continued neighborhood improvements.

Reduction of VMT (Vehicle Miles Traveled) is a stated goal of Vallejo and is mandated in some situations. By improving routes for safe bicycle and pedestrian, we will be actively pursuing these goals. 5th street is perfectly suited to this end with connections to other routes and city improvements.

Some of these are the Bay Trail (1 block away), the Carquinez Bluffs Trail connector (under Construction), Lake Dalwigk improvements (grant money already earmarked), Solano ave Bike improvements (in planning) and more.

Vallejo's General Plan 2040, Solano ATP, zoning maps Economic Development plans all support these improvements as necessary.

Unfortunately, although the need is well documented and acknowledged, Vallejo simply does not have enough funds in the budget to fully realize our goals. PB is a way forward.

How will the project address or solve
this need and/or problem? (1-2
paragraphs)
With strategically placed infrastructure we will improve walking, bicycling and "calm" our streets while simultaneously improving home values. A network of limited access intersections utilizing aesthetically pleasing planters, artwork and other traffic delineators/barriers will allow emergency vehicles through access while impeding the vehicles of sideshow participants and excessive traffic zooming through our city. This work would naturally entail some street repairs in the locations chosen for this project.

Describe in detail how residents,
visitors, groups, communities,
geographic areas, or the City of Vallejo
will benefit from this project. (1-2
paragraphs)
See above comments!
This project will first make a positive impact to the surrounding neighborhoods of implementation but will also filter to the entirety of Vallejo and all users of our streets.

Reckless driving (side shows, speeding etc) will be greatly reduced. Peace of mind for parents and hesitant cyclists/pedestrians knowing that there will be increased protection from vehicles is another benefit.

Improved quality of life for local residents, likely improved property values (data supports this), safer streets, increased status amongst visitors and travelers through and to our city, are a few more.

Describe the potential challenges and/or
obstacles for this project (1-2
paragraphs)
To fully realize our goal of the "ultimate slow street" we will need to garner the support of 67% of the residents. It is possible that we will not succeed in gaining this support so the back-up plan is to implement a smaller scale design that will not inhibit vehicle access to the degree that would otherwise be most effective. Either design will still be a vast improvement over current conditions.

You may also attach a detailed timeline
schedule as a separate document if
already prepared.
https://www.formstack.com/admin/download/file/14354429198 Document upload https://www.formstack.com/admin/download/file/14354429199 Budget Slower Streets for Safety -PB project cycle 8 Budget:
5th Street “Slow Street” / “Bike-Pedestrian Boulevard”
Budget :
5th street PB Cycle 8 “Slow Streets” Project Budget :

1. Engineering Plans, Specs, and Estimate (PS&E) - $50,000

2. Contractor Mobilization and Precon Items - $40,000

3. Place traffic delineators/blocks/planters at 4 intersections - $10,000

4. Pavement Slurry seal - $179,000

5. Add 20 pavement markings (Sharrows) on the street - $6,000

6. Adjust signs and new signs (20) - $10,000

7. Construction Management/inspection - $5,000
Total project cost $300,000
Form Name: Participatory Budgeting Proposal Form
Submission Time: March 19, 2023 9:43 pm
Browser: Firefox 111.0 / Windows
IP Address: 98.47.251.141
Unique ID: 1081393506
Location: 38.1582, -122.2804
Project Title Update Vallejo Skatepark
Total Budget Requested 300,000
Name- Full names of all the delegates
from your committee that worked on the
proposal
Matthew Tuite
Name- Full names of all the delegates
from your committee that worked on the
proposal
Luis Arnold
Email- One e-mail address for the PB
staff to send a confirmation that the
proposal was received
[email protected]
Type of Project- (choose one) Capital Infrastructure and/or Durable Detailed project description (Be specific
and use as much space as you need.)
Demolish the outdated skatepark features at the Wardlaw Skatepark and construct a modern skatepark out of reinforced concrete on the existing footprint of the skatepark at Wardlaw Park. The project will consist of at least three phases: Design, Demolition, and Construction.

A conceptual design will be modeled by an Architectural Design Firm, or similar, that specializes in skatepark design. These designs would comply with any regulations/building codes pertaining to the design of a skatepark or similar infrastructure. All costs for the design will be paid for by the Participatory Budgeting allowance awarded by the City of Vallejo.

Demolition will consist of removal and disposal of existing plastic and steel ramps. Demolition activities will be performed by GVRD, and the net cost associated with the demolition and removal of the existing ramps will be absorbed by GVRD. All other demolition required will be performed by the Construction Contractor and will be included in the budget.

Construction of the new skatepark will be performed by a certified skatepark Construction Contractor after accepting the conceptual design modeled by the Architectural Design Firm. All costs required for mobilization/demob., labor, materials, and heavy equipment will be paid for by the Participatory Budgeting allowance awarded by the City of Vallejo to the Construction Contractor as described in the scope of work and budget agreed upon between City of Vallejo and the Construction Contractor.

Why is this project needed? (1-2
paragraphs)
The current skatepark is almost twenty-years old and all the obstacles are all obsolete and/or in a state of disrepair. Often the old ramps are damaged from normal use and remain unsafe and unusable until repaired.

Skateboarding parks give many people a place to exercise and practice the popular sport that is now even featured in the Olympics. Having places to practice skateboarding will help keep youth, young adults, and grown-ups who are interested in the sport to be more active, out of trouble and less likely to skateboard on private property.

How will the project address or solve
this need and/or problem? (1-2
paragraphs)
Building a new skatepark with concrete in the existing space will breathe new life into old, failing infrastructure and give the community members a fun, safe, and modern place to skate. Having new permanent obstacles constructed out of reinforced concrete will eliminate unsafe conditions caused by regular use and will also relieve the burden placed upon GVRD to repair broken ramps.

Describe in detail how residents,
visitors, groups, communities,
geographic areas, or the City of Vallejo
will benefit from this project. (1-2
paragraphs)
The community within Vallejo, especially skateboarders, rollerbladers, roller skaters, scooter riders will all benefit from this project since more residents will be attracted to a new modern skatepark. This project would also attract people from other cities to visit Vallejo which may benefit local businesses.

The City of Vallejo will benefit from this project since it will require much less maintenance and repairs - almost zero maintenance will be needed to maintain a concrete skatepark.

This project may also benefit the residents in the immediate area as the current steel and plastic ramps are very loud when being used.

Describe the potential challenges and/or
obstacles for this project (1-2
paragraphs)
Since this project aims to use an existing space that is already designated for a skatepark, there should be only very little potential for challenges or obstacles that may hinder the project from coming into fruition.

Who will implement the project?
(Identify all that apply)
A public agency (e.g., VCUSD, GVRD, Solano County, etc.) Public Agency Name GVRD
Name of contact person for public
agency
Gabe Lanusse
Public Agency phone number (707) 648-4603
Public Agency contact person's email [email protected]
Describe the in-kind contribution (1-2
paragraphs)
Demolition and disposal of existing plastic and steel ramps.

Where will the project be implemented? The City of Vallejo Budget- Upload an itemized budget for
the entire project that has line items
accounting for the entire amount of PB
funding requested. You should develop
a spreadsheet or table on Microsoft
Word or Excel. Work with City staff to
make sure you have a complete,
full-cost budget! Make sure you upload
documentation that supports your
budget request, including: • At least one
(1) complete bid from a licensed
contractor for any work that requires
skilled labor, building, construction, or
professional installation. • Copies of
vendor quotes, official estimates, or
online retailers for any durable,
equipment, material or product
purchases. • Letter(s) from
implementing partners agreeing to
absorb any soft costs not covered by
PB
https://www.formstack.com/admin/download/file/14354166215 Describe the project timeline/schedule .

You may also attach a detailed timeline
schedule as a separate document if
already prepared.
https://www.formstack.com/admin/download/file/14354166216 Document upload https://www.formstack.com/admin/download/file/14354166217 Phase Item Responsibility Cost
Design Design firm $ 10,000.00
Construction Documents and
Permit Construction contractor $ 10,000.00 Demolition Demo old ramps and dispose of
waste GVRD $ -
Mobilization Construction contractor $ 30,000.00 General construction elements -
Concrete, coping, forming, cut-
ins, etc. Construction contractor $250,000
Prep Work
Construction
Vallejo Skatepark Demo and Rebuild Project - Itemized Budget

COST ESTIMATE

WARDLAW SKATEPARK RENOVATION

CITY OF VALLEJO, CALIFORNIA
MARCH 17, 2023

ASSUMPTIONS:
• Estimate assumes California Department of Industrial Relations prevailing wage rates • Estimate assumes Owner to provide water access within 150’ of skatepark footprint (minimum ¾” line with sufficient pressure / volume)
• Estimate assumes Owner to provide power access within 150’ of skatepark footprint (minimum two 20-amp circuits (110v)) • Estimate does not include removal of existing skatepark equipment • Estimate does not include bonding
• Estimate does not include permitting
• Estimate does not include 3rd party testing / inspections • Estimate does not include taxes other than payroll taxes and sales taxes on materials • Estimate does not include any work not expressly described in Spohn Ranch’s scope of work • Estimate is valid for 30 days from 3.17.23

SCOPE OF WORK: ESTIMATED COST:

DESIGN DEVELOPMENT $10,000.00
CONSTRUCTION DOCUMENTS $10,000.00
MOBILIZATION & GENERAL CONSTRUCTION REQUIREMENTS $30,000.00 GEOFOAM $20,000.00
CONCRETE ELEMENTS $130,000.00
CONCRETE FLATWORK & TURNDOWN WALLS $50,000.00
STEEL COPING, EDGE PROTECTION, GRIND / GUARD RAILS $50,000.00 TOTAL ESTIMATED COST: $300,000.00

FLAT SLAB

RENOVATION

TURN THIS

INTO THIS
P: 626-330-5803 | F: 626-330-5503 | E: [email protected] 6824 S CENTINELA AVE. LOS ANGELES, CA 90230

BRING YOUR SKATEPARK INTO THE MODERN ERA
“THE CUT IN”METHOD #1
STEP 1 DESIGN
STEP 2 LAYOUT CUTS
P: 626-330-5803 | F: 626-330-5503 | E: [email protected] 6824 S CENTINELA AVE. LOS ANGELES, CA 90230
If the concrete slab is in good condition, the “cut-in” is the most cost-effective approach.

Good condition means a smooth finish and minimal cracking and spalling.

When the design has been finalized, we’ll prepare
construction documents that outline where sections
of the existing slab will be cut out to make space for
the integration of new concrete elements and terrain.

These drawings will guide our field crew as they
layout and mark lines for cutting and demolition.

STEP 3 CUT +DEMO
STEP 4 PLACE
+ SHOOT CONCRETE
P: 626-330-5803 | F: 626-330-5503 | E: [email protected] 6824 S CENTINELA AVE. LOS ANGELES, CA 90230
New features and terrain are formed up and rebar is doweled into the existing slab in preparation for placing/shooting concrete. Concrete is finished to the edge of the cut- out for a seamless blend with the original slab. Note, elements and terrain that do not transition into the slab (ie. manual pads, ledges, stairs, etc.) do not require cut-outs and are built directly on top of existing concrete.

With the lines marked, a concrete gas saw is used to cut through the slab until subgrade is reached. When all of the cuts are made, the existing concrete is broken up and removed from the site. It can also potentially be repurposed as fill material elsewhere on the site. After some final clean-up, the cut-outs are ready for fresh concrete.

STEP 5 EPS & NEW DECKS
(IF APPLICABLE)
STEP 6 SKATE
P: 626-330-5803 | F: 626-330-5503 | E: [email protected] 6824 S CENTINELA AVE. LOS ANGELES, CA 90230
We all know a flat skatepark isn’t any fun, so if the budget allows, building elevated decks on top of the slab is a great way to add flow as well as areas for resting/queuing.

Expanded polystyrene (EPS) blocks are a smart and efficient alternative to traditional fill dirt when working with an existing slab. Also known as structural styrofoam, the blocks are stacked on top of the slab, then framed around and overlaid with rebar in preparation for concrete walls and decks. Concrete is placed and finished and after a short curing period, the park is ready to skate!
STEP 2 EPS & NEW DECKS
STEP 1 PLACE/SHOOT CONCRETE
P: 626-330-5803 | F: 626-330-5503 | E: [email protected] 6824 S CENTINELA AVE. LOS ANGELES, CA 90230
If the concrete slab is beat up (cracking, spalling, etc.) and less than ideal as a final riding surface, the “cap” method is preferable to the “cut-in”. As long as the subgrade is stable, the existing slab can still be repurposed as a foundation for new terrain – sparing significant demo costs. The first step in this process is placing/shooting concrete for new elements and terrain. In contrast to the cut-in method, new concrete does not blend with old in this approach. Features are poured with a 4” “toe” that the new concrete flatwork will meet up with as shown in step 3.

Just like step 5 of the cut-in method, EPS
blocks are shipped to the site and strategically
arranged to create elevated platforms and
terrain. When the EPS blocks are placed and
framing/rebar is complete, we place and finish
concrete for the walls and decks.
“THE CAP”METHOD #2
STEP 4 SKATE
STEP 3 POUR CAP
P: 626-330-5803 | F: 626-330-5503 | E: [email protected] 6824 S CENTINELA AVE. LOS ANGELES, CA 90230
The final step in the “cap” method is the cap
itself. The cap refers to the 4” of new concrete
placed on top of the existing slab. This concrete
receives a hard trowel finish and connects all of
the skateable terrain built in step 1. After saw
cuts and caulking, the park is ready to skate!

EXAMPLE DESIGNS
P: 626-330-5803 | F: 626-330-5503 | E: [email protected] 6824 S CENTINELA AVE. LOS ANGELES, CA 90230

DEVELOPMENT

SKATEPARK
GUIDE

THE PROCESS OF HOW PUBLIC SKATEPARKS GET BUILT AND

HOW TO HELP MAKE IT HAPPEN IN YOUR COMMUNITY
SPOHNRANCH.COM | [email protected]

SPOHN RANCH, INC. | DESIGN. BUILD. COME TOGETHER.

[email protected] | 626.330.5803 | 6824 S CENTINELA AVE. LOS ANGELES, CA 90230 SIZE
STEP 1. define your vision
STYLE
Every successful project begins with a clear vision. You can refine the specifics as the project develops, but establishing the general style and size of skatepark you want is the first step in raising community support and showing municipal officials that you are approaching the project seriously and realistically. You can also start to consider potential locations, but you’ll likely want to coordinate with your local municipality before spending too much time on this.

Check out our library of sample designs here to familiarize yourself with various skatepark styles and size categories. street plaza
TRANSITION + PUMP TRACK
3,500 SQ FT
8,000 SQ FT
STEP 2. EDUCATE YOUR MUNICIPALITY
SPOHN RANCH, INC. | DESIGN. BUILD. COME TOGETHER.

[email protected] | 626.330.5803 | 6824 S CENTINELA AVE. LOS ANGELES, CA 90230 You’ve got your vision, but without municipal support, it will be difficult to advance your goals past Step 1. Every municipality is different, but typically the Parks and Recreation Department is your best starting point. Find their contact information online, then introduce yourself and your vision via phone call or email. Or better yet, visit their office in-person and ask the front desk to detail the process for advocating for a new recreational facility.

Once you’ve got the right contact and insight into the steps your specific municipality takes to approve a new project, it’s time to educate them about the benefits of public skateparks and preemptively address negative stereotypes.

BENEFITS

REDUCE ILLICIT BEHAVIOR

PHYSICAL HEALTH BENEFITS

MENTAL HEALTH BENEFITS

SAFE ENVIRONMENT FOR WHEEL SPORTS

REDUCE DAMAGE TO PRIVATE PROPERTY

POSITIVE ECONOMIC IMPACT

MISCONCEPTIONS
skateparks create liability
skateparks are DANGEROUS
skateparks are HUBS FOR ILLICIT BEHAVIOR
skateparks REQUIRE SIGNIFICANT OVERSIGHT
skateparks REQUIRE SIGNIFICANT MAINTENANCE
skateparks are LOUD
SPOHN RANCH, INC. | DESIGN. BUILD. COME TOGETHER.

[email protected] | 626.330.5803 | 6824 S CENTINELA AVE. LOS ANGELES, CA 90230

SKATEPARKS REDUCE DAMAGE TO PRIVATE PROPERTY

SKATEPARKS REDUCE ILLICIT BEHAVIOR

THE BENEFITS OF PUBLIC SKATEPARKS
The myth surrounding skateparks is that they are a breeding ground for crime and other illicit activities. To the contrary, countless studies conclude that providing designated spaces for positive physical and social activities is the best way to curb unlawful behavior among youth.

When youth having nothing to do or nowhere to go – that is when they get into trouble. • Research out of the University of North Carolina found that skateboarding is among the activities that might help keep children out of trouble. “I think skateboarding kids are a focused group of kids,” said Diana Harris, a parent. Compared to their couch potato peers, active adolescents -- including skateboarders -- were less likely to engage in risky behavior like smoking and drinking. “I think that is a group we see as being a little more on the risky side, but instead of being on the risky side, they were actually protected from those behaviors,” said Dr. Penny Gordon-Larsen, a researcher. (Source: NBC Philadelphia “Keeping Active Best Way To Keep Kids Out Of Trouble” ) • The skatepark currently has given hundreds of kids in the neighborhood an alternative to drugs, gangs and the many negatives they face each day. From 2003 to 2008, crime has dropped in the immediate area around the park, which has historically been a very high crime area of the city. Since 2003,drug related incidents have dropped 60.9%, violent crime has dropped 29.3% and overall incidents have dropped 22.8%. Further, calls for service have dropped 23.0%. (Source: Ed Kamlan, Public Affairs Specialist City Manager’s Office - City of Long Beach) • Young skaters roll into smooth concrete bowls and ramps that both parents and health officials see as a constructive and positive way to keep children away from drugs, gangs and crime. “One of the psychosocial benefits is to feel safe again, reclaiming public spaces helps people feel like a community again, the busier the place, the more appealing for the youth and the safest people feel,” said Monica Chavira, M.A., Mental Health Consultant for the Pan American Health Organization. Sports, like skateboarding, is providing the children of Juárez an alternative to the violence surrounding them, Chavira said. “Skateboarding as an urban playing activity is beneficial for kids because it works as a positive escape route where the community and all the skate park users begin to take ownership of their park and take care of it themselves,” she said. (Source: Fox News Latino “Ciudad Juarez Skatepark Lets Kids be Kids Amid Drug Violence”) There’s an old saying in our industry, that still rings true. “If your town doesn’t have a skatepark, it is one.” Without designated skateparks, skateboarders will make use of any and all terrain in their community. This often includes the private property of home owners and local businesses, as well as public spaces such as downtown plazas. Metal skateboard axles and BMX pegs can destroy paint and chip concrete, causing thousands of dollars in damage every year. Public skateparks are a win-win because skateboarders have a safe place to pursue their passion, while law enforcement, business owners and community members no longer have to spend time, money and energy shooing skateboarders away from their property.
• PC Steve Wilson, of the Driffield Neighborhood Policing Team, said: “From my experience, I am aware that the skate park is regularly used by numerous young people from Driffield and the surrounding areas, offering a valuable diversion from anti-social behavior. Since the skate park opened there has been a noticeable drop in calls to youths causing annoyance and related matters. I would fully support this facility being made into an all-weather, all year-round resource.” (Source: Driffield Neighborhood Policing Team “Skate Park helps cut crime”) • Tyler Wolf, 17, now spends time hanging out on the benches outside the Roanoke Natural Foods Co-op on Grandin Road — a habit of many teens that has created anxiety among neighborhood business owners and residents this summer. He said an adequate skate park would lure him away from the benches. But Wolf called the state of Roanoke’s park “depressing,” especially since the removal of the half-pipe and several other ramps. More support has been voiced for finding activities that draw their interest. In Bedford County, a skate park had promising effects, according to Michael Stokes, the County’s Director of Parks and Recreation. Prior to the opening of Falling Creek Park in 2011, Stokes said, area police and merchants dealt with several problem areas that were attracting teen skaters. “They’re just looking for a place to skate,” Stokes said. “And they’re young and they’re going to test some people. You drive through town now and you don’t see that anymore. The issues were just skating in places where there might be pedestrians or traffic and we’re not seeing that anymore,” Stokes said. (Source: The Roanoke Times “Roanoke teen loitering blamed on skate park’s woes”) SPOHN RANCH, INC. | DESIGN. BUILD. COME TOGETHER.

[email protected] | 626.330.5803 | 6824 S CENTINELA AVE. LOS ANGELES, CA 90230

SKATEBOARDING & WHEEL SPORTS PROVIDE PHYSICAL HEALTH BENEFITS

SKATEPARKS PROVIDE A SAFE ENVIRONMENT FOR WHEEL SPORTS

THE BENEFITS OF PUBLIC SKATEPARKS
Knowing that skateboarding and wheel sports are mainstream and that they are going to happen whether skateparks exist or not, it’s clear the best way to keep youth safe is to provide them access to safe, designated spaces to pursue their passions. In contrast to the urban environment where skateboarders have to contend with surface irregularities, motor vehicles and pedestrians, the intentional layout of a skatepark is significantly safer and less likely to cause injuries. • Six months after plans to build a public skateboard park behind the Taunton police station were scrapped, some are speculating whether having such a facility could have saved the life of a Taunton skateboarder who was recently struck and killed by a car on Bay Street. “He definitely would have used (the skatepark),” said the boy’s mother, Melissa Thomas. “I think he probably would’ve been there instead of out on the street.” “Personally, I think the decision to not allow the skate park denied skaters in Taunton a chance to recreate safely,” she said. Thomas echoed the sentiment. “They need a safe place where parents know where to find them,” Thomas said. (Source: Taunton Gazette “Taunton’s lack of public skate park brought to forefront in wake of teen’s death”) Arguably the most important reason for participating in skateboarding and other wheel sports is the fact that they keep you healthy and physically fit. Finding an activity that gets people off the couch and keeps them in shape is vital for the youth of this nation, especially in this time of a national obesity crisis.
• Skateboard tricks and the lifestyles of the kids who practice them could be a key to fitness into adulthood. A recent study by Johns Hopkins University researchers said regularly skateboarding, rollerblading and biking increase children’s chances of fighting the flab as they grow. The odds were better than for those who played baseball and other organized, and often seasonal, sports. The study, published in January’s Archives of Pediatrics & Adolescent Medicine, was one more among the many seeking solutions to the nation’s growing obesity epidemic. And skaters and their parents say it could help the unindoctrinated appreciate the benefits of some ramps and an outlaw spirit. The senior Hulson is a lifelong athlete and said he likes skateboarding because he believes it is a good cardiovascular workout, builds muscle strength and confidence, and comes with a community that provides encouragement. They found that among after-school activities, the likelihood of being an overweight adult was reduced 48 percent for those who skated or biked more than four times a week. For those who played soccer or other organized sports three or four times a week, the odds of being overweight later were reduced 20 percent. (Source: Baltimore Sun “Ramped-up exercise: Hopkins study finds that kids who skateboard or roller- blade stay fit longer than those who play organized sports”) • One of the most successful weapons against diabetes is a total blast: The Pawhuska Skate Park. It is impossible to make an absolutely correlation between Tucker’s improving health and the skate park, but here’s a stunning fact: In the past one and a half years, Tucker’s blood sugar average readings have steadily declined. In that same 18 months, he has been skating at the park, getting exercise for 10 hours or more hours a week – a proven method of keeping blood sugar in check. His parents say that the skate park has made a huge difference in Tucker’s physical activity. In pre-skate park days, Mark says that Tucker’s life was mostly sedentary except for basketball season, largely occupied by school and playing video games. He still plays basketball, but now he’s in full-exercise mode all year round. (Source: The Bigheart Times “Sk8ing for diabetes, fun”) • “It’s a cardio workout, and the faster I go, the more I’m gasping for breath,” he said. “And it only becomes harder when I’m carrying a heavy backpack.” While skateboarding might look like fun, it also registers as an excellent workout. Michele Olson, a professor of exercise science at the Montgomery, Ala., campus of Auburn University, said that boarding engages many small and large muscles. “Your glutes, hamstring and quads work with all that pushing off the ground; your abs and back help you balance; and you use the small muscles in your calves, the stabilizing muscles in your hips and the ones in the arches of your feet, which is great because these weaken and flatten out as you get older,” she said. (Source: The New York Times “Skateboards for Work and Working Out”) SPOHN RANCH, INC. | DESIGN. BUILD. COME TOGETHER.

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SKATEBOARDING & WHEEL SPORTS PROVIDE MENTAL HEALTH BENEFITS

THE BENEFITS OF PUBLIC SKATEPARKS
In addition to skateboarding’s significant physical health benefits, the numerous mental health benefits are equally as important. At its most basic level, skateboarding is a great way to relieve stress and unwind with a community of people who share your passion – particularly valuable in light of today’s rates of depression and teen suicide. Through the hundreds of hours it takes to learn a new trick, skateboarding also teaches determination, self-discipline and resiliency – all skills that can be applied to other facets of your life.

And a more scientific level, skateboarding is uniquely important because it combines extreme physical exertion with precise muscle coordination and balance. The complexity of performing tricks on a skateboard is shown to improve brain function at a fundamental level and stimulate new cell growth in the brain.
• “Skaters at The Pipleline ride back and forth for hours, practicing tricks over and over. In the process, they develop self-discipline, stamina and self-confidence. “It definitely teaches you self-discipline,” said Rob Abbott, 30, skateboarder. “There’s that mentality when you go out there, and you want to accomplish something. You practice it over and over for days and weeks at a time. And once you do it, you feel good about yourself and what you’ve accomplished.” (Source: The Juneau Empire “Riding the Concrete Wave”) • As any soccer, basketball or football mom knows, having two kids who practice the sport means I’ve spent lots (and lots and lots) of time in skate parks all around the United States and parts of Europe. And what I observe is a sport practiced by dedicated and enthusiastic young people who should be admired, not scorned. Skateboarders are dedicated; they show up to practice, rain, shine, or snow (if they have a place to do it) without a schedule. No coach tells them when to arrive, how long to work, or what the next trick is. And yet they make progress. Even when the next trick involves staring down a 7-stair jump, dropping into a bowl that terrifies their mom, or trying a 360 flip to manual for 12 years before landing it, skaters keep at it. (Source: Huffington Post “Skateboarding Is Still a Crime, But the Sport Is Admirable”) • Skateboarding allows for individuality as rules are minimal and self-expression is encouraged. This freedom to be creative and express oneself through skateboarding activity can be a means of empowerment. Through the cultural values of inclusion, having fun, self-expression, and progression, participants can build confidence to become leaders. Regardless of gender, discipline, ethnicity, or age, the participants in this study routinely embraced each other, supported each other by showing encouragement and appreciation, and showed no signs of negative emotion toward other participants. This lack of negative emotions infers an inclusionary construct within the skateboarding culture. Another central theme of this study was the energy and drive of the participants. While each participant was competing, facial expressions suggested the presence of passion and determination, fun, excitement, and desire to do their best at that moment. (Source: ESPN Productions, Inc. “An Ethnographic Study of the Skateboarding Culture”) • Experts would say that skateboarding and other individual sports are more beneficial than harmful to teenagers. They need to be out -- hanging out with people, laughing, connecting to something larger than themselves and their worries. Teenage years are an “awkward period in your life. You’re looking for definition and identity and your place in the world,” said Miki Vuckovich, executive director of the Tony Hawk Foundation, a nonprofit group working with city governments to help build public skateparks. “Skateboarding is the answer for a lot of kids. It’s fun. They can do it on their own terms. It doesn’t require a coach or a team. Skating is something you do at your own pace.” He said skating actually is a lifestyle. There is the skating culture -- the lingo, the fashion, the atmosphere -- that teenagers like.

Vuckovich said another great thing about skateboarding is that it’s a supportive environment. You don’t have to be a cool kid. You can’t get cut from a team. (Source: Tampa Bay Times “Identity on board: Skateboarding gives kids a chance with individualism.”) • Go to any skatepark and an astonishing number of young veterans from every political and economic background will tell you about the curative properties of skateboarding. Many claim there is a meditative quality to the sport that promotes relaxation and emotional balance. Some claim skateboarding as a miracle cure for their various ailments. Before looking into the physical and mental benefits of skateboarding, it is necessary to take a moment to realize the more important community benefits of the skatepark itself. By providing veterans with specialized topics for discussion that are unrelated to warfare, such as skating equipment, tricks, and famous skaters, skateparks offer veterans a means of conversational engagement and a milieu of interpersonal connections. Skate culture transcends political differences and focuses on sportsmanship and camaraderie. This can be reassuring to veterans who are wary of politically charged causes or groups. By acquiring new skating abilities a veteran can take pride in peaceable accomplishments while improving his or her self-esteem. Veterans learn how to overcome fear by facing a steep drop on a concrete ledge at a high speed; they learn how to overcome the past by focusing on the task at hand, which is keeping upright. (Source: Skaters for Public Skateparks) SPOHN RANCH, INC. | DESIGN. BUILD. COME TOGETHER.

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SKATEPARKS CREATE A POSITIVE ECONOMIC IMPACT

Nearby businesses, he said, are seeing their sales increase from visitors to the park. “We are already planning to expand it,” he said. (Source: Houma Today “Plans rolling ahead for new skate park”) • We do not have any specific studies on the economic impact of skateparks on communities, but from the feedback we receive from municipal skatepark managers, skateparks do seem to have a positive effect on businesses in the surrounding area. When a skatepark opens, it tends to draw folks from the outlying communities to come bring their kids to the skatepark, do some shopping, maybe have lunch, buy some gas, etc. Skateparks attract patrons to local businesses who might not otherwise be in the area.

Skateboarders are tenacious and will go wherever the compelling terrain is. While skateparks with high visibility and ample community interaction are healthier environments, skateparks in challenging locations can often serve to activate an otherwise underutilized space. Their presence displaces less desirable elements that require privacy and can be a steady presence for other visitors that may be reluctant to visit a desolate area. (Source: Tony Hawk Foundation) • “To emphasize how much impact our skatepark has had since its opening, I would like to note that one of the most frequent questions at our Colorado Welcome Center is now, “How do you get to the skatepark?” The volunteers at the welcome center have requested that signs be placed throughout town to guide out-of-towners to the park. There have been, as I am told, numerous skaters from across America that have come here specifically for the purpose of trying out our new facility. I’ve heard reports from local enthusiasts that fellow riders from as far away as Maine, Vermont, Florida, Washington, Oregon, Texas, California, and Indiana have been here to skate. For a city with a population of 10,000 we are impressed with the results. Tony Hawk even stopped for a ride with his group a couple of weeks ago. Word travels fast when a world class skatepark is constructed.” (Source: Mayor Joseph A. Reorda - Trinidad, Colorado)
• “The immediate response to our park was overwhelming. Both the youth of our town, and visitors alike bombarded our new park each and every day. This was a huge economic boost for our town, and continues to be as this contest has put Carbondale and our skate park on the map. Never underestimate the draw that a skatepark will have on your town. Our town has been very pleased with the economic impact that the new skatepark has brought to Carbondale. With many visitors staying here over the Summer months just to skate our park, with large contests being held here and the free advertisements that skaters pass on to each other about Carbondale, our skatepark has been exceptional for town business.” (Source: Carbondale Recreation Coordinator Chris Woods - Carbondale, Colorado) SPOHN RANCH, INC. | DESIGN. BUILD. COME TOGETHER.

[email protected] | 626.330.5803 | 6824 S CENTINELA AVE. LOS ANGELES, CA 90230 SKATEPARKS create liability

SKATEPARKS ARE DANGEROUS

ADDRESSING COMMON MISCONCEPTIONS
While there is a daredevil spirit commonly associated with skateboarding and many adrenaline junkies do pursue the activity, skateboarding’s mislabeling as “dangerous” comes down to a perception issue. When you look beyond the outdated outlaw stereotype and compare skateboarding to traditional sports, you’ll find that the activity is actually quite safe. And with smooth concrete, precise geometry and strategically-designed traffic patterns, a skatepark is clearly the safest place to perform the activity. • The best research which quantifies risk of skateboarding comes from the Journal of Trauma, Oct. 2002, and is written by the Consumer Product Safety Commission. They determined the number of skateboarding injuries per active skateboarder and compared those numbers to in-line skating and basketball. Skateboarding had an injury rate of 8.9 per 1,000 participants. In-line skating was 3.9/1,000 and basketball produced 21.2 ER-treated injuries per 1,000 players. Statistically, skateboarding is safer than playing basketball.

Skateboarding on public streets or adjacent to traffic is more dangerous and can produce serious injuries due to collision with motor vehicles. The potential benefit from the skateboard park is that it will shift riders from the sidewalks and streets to the park, and there will be fewer falls due to surface irregularity.” (Source: Dr. Michael Yorgason, Montana Orthopedics and Sports Medicine) All U.S. states have legislation on the books protecting municipalities from liability when someone is participating in a hazardous recreational activity in a public facility. California’s language specifically mentions skateboarding, but most states lump skateboarding in with other recreational activities such as swimming, jogging and basketball. To protect themselves from lawsuits, municipalities simply post signage at the skatepark stating that you are participating in a hazardous recreational activity at your own risk and then regularly maintain the facility as they would with any playground, jogging path, etc. Liability is a common misconception, but ask yourself, if skateparks were such a liability nightmare, how could there be thousands of successful skateparks currently operating across all 50 states? • Existing statutes in North Carolina and other jurisdictions would provide significant governmental immunity against any liability for skateboarding injuries. Despite jurisdictional variations, these state laws are quite similar in that they generally preclude any governmental liability for injuries arising out of the inherent risks associated with participation in skateboarding. While some states have adopted immunity legislation specific to skateboarding and similarly hazardous recreational activities, other jurisdictions have included skateboarding within the context of more generic immunity laws such as state recreational use statutes. As illustrated by the state laws described herein, in the case of skateboarding, the legislative trend clearly reflects a public policy which favors governmental immunity over liability.

In North Carolina, the expressed legislative purpose of the “Hazardous Recreation Parks Safety and Liability” statute (N.C. Gen. Stat. § 99E-21 to 25) is “to encourage governmental owners or lessees of property to make land available to a governmental entity for skateboarding, inline skating, or freestyle bicycling” without fearing liability. To address such liability concerns, this law provides that no governmental entity or public employee will be liable “for any damage or injury to property or persons that arises out of a person’s participation in the [hazardous recreation] activity and that takes place in an area designated for the activity.” Further, the law provides that any person who “participates in or assists in hazardous recreational activities assumes the known and unknown inherent risks in these activities, irrespective of age.” Moreover, pursuant to the statute, “no public entity that sponsors, allows, or permits skateboarding, inline skating, or freestyle bicycling on its property is required to eliminate, alter, or control the inherent risks in these activities.”
Rather, pursuant to the statute, the participant in hazardous recreational activities is held “legally responsible for all damages, injury, or death to himself or herself or other persons or property that result from these activities.” While engaged in hazardous recreational activities, irrespective of where such activities occur, the law holds the participant responsible for negligent failure to comply with the ordinance requirement that any person riding a skateboard at an unsupervised facility must wear a helmet, elbow pads, and kneepads. (Source: Parks & Recreation Magazine “Skateboarding Immunity Laws Limit Liability”) SPOHN RANCH, INC. | DESIGN. BUILD. COME TOGETHER.

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SKATEPARKS ARE HUBS FOR ILLICIT BEHAVIOR

ADDRESSING COMMON MISCONCEPTIONS
When concerned community members describe behavior they believe will occur at a proposed skatepark, they are typically referring to smoking, drinking, vandalism and aggressive behavior. In our experience, we’ve found that these issues can occassionally occur, but:
• They are the exception, not the rule. In every social group there will be the occasional “bad seed” whose upbringing was not rooted in values of courtesy, kindness and respect. This is not unique to skateboarders and issues like this are typically symptoms of being an adolescent, not symptoms of being a skateboarder.
• They are typically caused by non-skateboarders. The vast majority of skatepark users are extremely focused individuals engaged in a physically and mentally-demanding activity. In skateparks that lack visibility or feature prison-style fences that discourage the public at large from entering the facility, these occasional “bad seeds” feel like the skatepark is a place where they can hide from the law-abiding public and engage in illicit behavior.
• There are strategic methods during the planning and design process that can be implemented to minimize these issues. • Siting – Skateparks that are highly visible and surrounded by active public areas create the perception that any activities conducted within the skatepark could be seen by law enforcement, parents or community members. The perception that the skatepark is part of “everybody’s space” and that there is nowhere to hide is extremely effective in discouraging poor behavior. • Adult leaders – Skateboarding communities with a strong adult presence consistently see fewer problems once the skatepark opens. When there are positive role models in the mix, the majority of younger skaters will follow their lead and treat the facility with respect, or face the risk of becoming a social outcast within the group. • Involve users in skatepark development – When skatepark projects actively engage the end users throughout the process, they develop a sense of pride and ownership in the facility. Whether it’s sitting through hours of city council meetings, contributing to the design of features within the park or helping raise funds for construction, when youth become invested in the project they are more likely to respect the facility once it opens. Plus, if they observe someone abusing or misusing the space, they are likely to take a stand. They’ll remind that person how hard the skateboarding community worked to build the park and that disrespecting it could lead to its closure.
• In a recent study by the Journal of Adolescent Research, Dr. Graham L. Bradley explains that “skate parks are positive places, which encourage civic responsibility and social skills. We also watched and observed kids acquiring social skills, learning to cooperate, to take turns, to take some responsibility for their sporting arena. They have pride in it and they look after it. We think young boys at the skatepark are learning the beginnings of some civic participation, some responsibility, and some involvement in their community.” (Source: Journal of Adolescent Research – “Skate Parks as a Context for Adolescent Development”) • New research out of the University of North Carolina at Chapel Hill finds that physically active adolescents are not only improving their health - they also are decreasing the chance that they will get into trouble. Among teens who fare well are skateboarders, particularly regarding their self-esteem and despite a lack of wide public support for this activity. “Anything we can do to get kids to be physically active will help them in terms of their physical health, but this research suggests that engaging in a variety of activities may also have social, emotional and cognitive benefits, including reduced likelihood of engaging in risky behaviors such as drinking, drugs, violence, smoking, sex and delinquency,” Gordon-Larsen added. The risk was similarly low for the skaters/gamers. Skateboarding may get a bad rap, since schools don’t generally sponsor it, many public places ban it and not a lot of adults participate in it. “But we found that adolescents who skateboard actually fared well in terms of self-esteem and were less likely to engage in risky behaviors compared to teens who watch a lot of TV,” Gordon-Larsen said. “It’s also extremely important for communities and schools to provide safe and affordable recreation facilities and opportunities for physical activity,” she added. (Source: MyDNA News “Skateboarding’s cool and healthy”) • “We didn’t see very much misbehavior, certainly when compared with what you would expect as per the stereotypes or what is to be reasonably expected in any social setting where youth congregate. We didn’t see any physical or verbal bullying or intimidation. We saw no graffiti. We saw hundreds of kids, but fewer than 3% of them were smoking cigarettes. 2% littered at any time we were watching.” (Source: Journal of Adolescent Research – “Skate Parks as a Context for Adolescent Development”) SPOHN RANCH, INC. | DESIGN. BUILD. COME TOGETHER.

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SKATEPARKS REQUIRE SIGNIFICANT MAINTENANCE

SKATEPARKS REQUIRE SIGNIFICANT OVERSIGHT

ADDRESSING COMMON MISCONCEPTIONS
As long as you select a location that is highly visible, the skatepark will require little oversight. Law enforcement adds the skatepark to their daily patrol routine at no additional cost to taxpayers and beyond that, skateboarders are generally great at self-policing and creating an unspoken set of guidelines for riding at the skatepark. • Skateboarders have a unique community; they teach, coach, learn, practice, and regulate their practice area silently but effectively.

If you have ever watched skaters at a skate park, you know that two skaters cannot drop into the bowl at the same time. Avoiding collision in the bowl is crucial to avoid a trip to the hospital. And yet, no queue is formed because everyone wants to start their run from a different place in the park. Somehow, an unspoken arrangement plays out where everyone gets their turn. When newer skaters show up who don’t yet know the arrangement, they are gently guided, then chided about how to assess the park and determine whose turn is next. Better skaters coach weaker skaters saying things like, “your weight needs to be forward,” “bend your knees more,” or just, “try man.” No one thinks twice if the more advanced skater is 8 years old and the skater getting the advice is 45. Skaters are independent and self-sufficient; the sport is built on American principles we hold dear. It is practiced by independent trail blazers with unshakable be- lief in their athleticism and their sport. They gently enforce a set of guidelines for the benefit of the greater whole with the elders firmly but fairly guiding the next generation. (Source: Huffington Post “Skateboarding Is Still a Crime, But the Sport Is Admirable”) • It was a spring cleaning that took a little extra effort but also brought additional meaning, as about 20 Baraboo area skaters celebrated the season opening of the skateboard area at Campbell Park with a clean-up day event. “We know if you don’t keep it clean, you don’t have a skate park,” said Wroth Kearns, a 20-year-old skater from Baraboo. Rick Luther nodded as he tossed the two large bags of debris the effort produced. “In many ways the skaters are expected to police this area themselves,” said Luther, the Recreation Coordinator for Baraboo. “We’ve found that the problems come from the non-skaters,” Luther said. “People have tried to trash their skate area, like smashing glass bottles, hoping the blame falls on the skaters. When people see a squad car here they think, ‘Oh, it must be the skaters.’ But it has nothing to do with them.” “So many times there is a bad stereotype with the skaters, but they’re no different than the kids playing at the ball diamonds,” said Brian Fisher, owner of the Elements skateboard shop in Wisconsin Dells. “The sport has really evolved, and these kids are tremendous athletes.” Fisher spearheaded the clean-up event, mirroring it after one he organized at a park in Lake Delton. (Source: Baraboo News Republic “Skaters assume responsibility for keeping park tidy”) A concrete skatepark designed and built by a professional skatepark design-build firm can withstand decades of daily abuse from skateboards, bikes and scooters without requiring any major repairs. When the skatepark is built to modern standards, including thorough subgrade compaction, steel edge protection at corners to prevent concrete from chipping and a strategic network of control joints to prevent cracking, the most common maintenance requirement will be removing trash and debris.

As countless newspaper articles have shown, users take ownership of their park – especially when they are involved in the design process and have adult leaders in the skateboarding community to look up to. While maintenance costs may amount to a few thousand dollars annually, daily maintenance costs are negligible. In countless municipalities, parks maintenance staff add another 15 minutes onto their daily or weekly routine to pick up trash and blow leaves/debris out of the skatepark.

SPOHN RANCH, INC. | DESIGN. BUILD. COME TOGETHER.

[email protected] | 626.330.5803 | 6824 S CENTINELA AVE. LOS ANGELES, CA 90230

SKATEPARKS ARE LOUD

ADDRESSING COMMON MISCONCEPTIONS
In our experience, the concern that skateparks are loud boils down to a perception issue. When weary neighbors picture a skatepark, they imagine the constant “clicks” of a skateboarder rolling across expansion joints on a sidewalk or large metal ramps with constant clanking and banging noises. Modern skateparks consist of smooth concrete, free from expansion joints and metal plates. The primary sound generated by a skatepark will be the nearly-undetectable hum of urethane wheels on smooth concrete.

Referencing several sound studies conducted to assess the noise impacts of skateparks, we typically recommend locating skateparks a minimum of 100’ from homes. Beyond 100’, the sounds generated by a skatepark will blend in with ambient noise levels and be virtually indistinguishable.
• Staff commissioned a noise assessment of the park site, which was conducted by Petaluma-based Illingworth and Rodkin, Inc. The report found the project would not generate noise at the noise sensitive residential homes above 50 decibels during operating hours, which staff said is well below the ambient traffic noise generated along Paseo Padre Parkway. (Source: San Jose Mercury News “Fremont skatepark design will return to the city council”) • Council members in April unanimously reaffirmed their support for the skate park site after a $6,200 noise study found that it would generate less noise than traffic on Paseo Padre. The city selected the site because it is visible along Paseo Padre, adjacent to restrooms and in a section of the park unaffected by work crews building the BART extension to Warm Springs. (Source: Oakland Tribune “Lawsuit could further delay skate park”)
• This noise study was undertaken to quantify both the existing or background sound levels, the general sound characteristic in the neighborhood and the likely additional sounds that the skatepark might contribute. Dwellings immediately opposite (north side of Western Avenue and west side of Union Hill) the Crowell Lot Playground were included in the sound study, as these are the locations that are nearest the sources of “new” sounds and are also those for which residents have indicated concerns regarding potential disturbance, quality of life, etc. matters. Results of the sound testing appear in the accompanying Exhibit section indicate that at none of the four residential property boundaries were skateboard-related sounds detectable at levels above that of the ambient or baseline levels. Essentially, at times of “normal” traffic on Western Avenue, vehicle sounds are louder than – and mask – skateboard sounds. At times when traffic is lull- or traffic-related sound is less than baseline – the skateboard-generated sound level is still less than the “normal” Western Avenue background sound level. This is not to suggest that skatepark activity will not be detected by the human ear – it will; but it will be below existing sound thresholds and the customary skateboard “noise”- the high-level, short duration incidents – will also be lower than current vehicle “noise” incidents. As substantiated by the sound testing, vehicle audio systems, truck engine brakes, motorcycles, barking dogs and children crying are the most significant generators of high sounds levels. (Source: Sound Impact Study for the Proposed Brattleboro Area Skatepark Prepared by Ramsey, McLaren. LLC) SPOHN RANCH, INC. | DESIGN. BUILD. COME TOGETHER.

[email protected] | 626.330.5803 | 6824 S CENTINELA AVE. LOS ANGELES, CA 90230

VISIBILITY

ACCESSIBILITY
DESIGN
CANVAS

BARRIERS TO

SHOVEL-READY
amenities &
infrastructure
environmental
impact
• How easy would it be for law enforcement and parents to patrol and check-in on the skatepark?
• Is the site surrounded by other active areas, giving users the sense that eyes could be on them at any given time?
• How centralized is the site? Is it on the outskirts of town and difficult for the majority of residents to access?
• What is the proximity to public transportation? Bus, train, bike trails, pathways for walking/skating, etc.
• Is there enough space to achieve the desired square footage? Is there potential for future expansion?
• Is the shape of the space conducive to skateboarding traffic patterns or do awkward corners and boundaries create challenges?
• Is the topography conducive to skatepark design? Do natural elevation changes present opportunities or challenges?
• Would the scenery, aesthetics and atmosphere compliment a social gathering space like a skatepark?
• Do sub-surface & drainage conditions present opportunities or challenges? • Does the agency already own the property? Is it properly zoned? Or would a property acquisition and zoning process be lengthy and challenging? • Would use of the site require demolition of existing structures? How extensive?
• Does use of the site for a skatepark conflict with future plans for the space? • Does the site have existing support amenities nearby or would they have to be created from scratch? Parking, restrooms, drinking fountain, shade, spectator seating, etc.
• Is the site already set up for key utilities like water for a drinking fountain and power for lighting?
• Would use of the site for a skatepark conflict with other activities within the overall space?
• Would a skatepark displace an existing recreational activity? • Would use of the site for a skatepark damage natural or cultural resources? • Would the skatepark’s proximity to homes cause excess noise beyond ambient levels?
STEP 3. SITE SELECTION
Once you’ve connected with your local municipality and convinced them a public skatepark is a smart idea, the next step is finding a suitable location. Until you secure a site, your skatepark dreams can only go so far, so collaborate with your municipality and analyze potential sites using Spohn Ranch’s time-tested site selection criteria below.

SPOHN RANCH, INC. | DESIGN. BUILD. COME TOGETHER.

[email protected] | 626.330.5803 | 6824 S CENTINELA AVE. LOS ANGELES, CA 90230 STEP 4. CONCEPT DESIGN + TARGET BUDGET
You’ve secured a location and the project is picking up steam. Before you proceed with funding though, you’ll need to create a preliminary design and corresponding cost estimate. A rough illustration of your vision will help the community visualize and understand how the skatepark fits into the designated space. A cost estimate establishes your target budget.

Both components are essential for municipal budgeting, grant applications and private fundraising.

If you can’t tell potential supporters what the skatepark is generally going to look like or what it’s generally going to cost, chances are your funding campaign will be long and challenging.

HOW DO I GET
A DESIGN?
Spohn Ranch can put you on the path to funding
with a conceptual design and construction cost
estimate via one of two approaches. It will be
up to you to determine which option makes the
most sense for your specific situation.

OPTION 1 - SAMPLE OVERLAY
We select an existing design from our library
that meets the general style and size you’re
shooting for and overlay it on top of a Google
Earth image of your site. We render some nice
placeholder images to aid your fundraising
efforts, but hold off on creating the final custom
design until the funding picture is more clear.

This is the pro bono (no cost) option.

OPTION 2 - CUSTOM DESIGN
If you have a unique site or vision and don’t
think placeholder images will do the trick, we
can create a custom design and corresponding
cost estimate from scratch. Typically this
approach would also include in-person meetings
and community design workshops.

Since this option requires custom design work,
we have to charge a fee for our services.

SPOHN RANCH, INC. | DESIGN. BUILD. COME TOGETHER.

[email protected] | 626.330.5803 | 6824 S CENTINELA AVE. LOS ANGELES, CA 90230

BREAKDOWN

TYPICAL

FUNDING

FUNDING SOURCES
STEP 5. FUNDRAISING
As part of our cost estimating process, Spohn Ranch will guide you through a process of identifying opportunities for in-kind material/service donations from the community or non-specialty work that can be executed by municipal resources. Tapping into community or municipal resources can stretch the budget and result in more features and square footage.

IN-KIND DONATIONS
Private donations typically don’t make up a large chunk of the skatepark funding pie, but what they lack in dollar amounts, they more than make up for by raising community awareness and creating a sense of ownership that benefits the skatepark for its entire lifespan. Whether it’s a local corporation or a wealthy community member, Spohn Ranch will help you recognize these important donors at the skatepark’s entrance or via a unique skateable sculpture.

PRIVATE FUNDS
The majority of states have grant programs which assist local governments in providing their citizens with recreational opportunities. Our home state of California has funded several skatepark projects with the “Proposition 84” and “Proposition 68” park programs, Colorado is known for its “Great Outdoors Colorado” lottery system and Illinois’ OSLAD program awarded +$25M for park and recreation projects in 2019. Spohn Ranch will help you research specific opportunities in your state and provide the necessary materials for grant applications.

GRANTS
With the key fundraising assets in hand (concept design and cost estimate), you’re ready for what is simultaneously the most challenging and rewarding step. If you’ve done a good job of educating your municipality about the benefits of skateparks, they will likely step up with a big chunk of the funding through capital improvement dollars – allocated for recreation projects and paid for with your tax dollars.

They’ll likely want to see you put some sweat equity into the project though, and help make up the remaining balance via grants, private funds and in-kind donations.

SPOHN RANCH, INC. | DESIGN. BUILD. COME TOGETHER.

[email protected] | 626.330.5803 | 6824 S CENTINELA AVE. LOS ANGELES, CA 90230 spohn ranch
has spent 3 decades
mastering a broad range of
techniques specific to
creatING the highest-quality
skatepark terrain possible
STEP 6. DESIGN + CONSTRUCTION
You’ve reached your funding goal! Now you’re in the home stretch and need to select a professional skatepark design-build firm, such as Spohn Ranch, to formally execute the project. Since the design you created in Step 4 was just a rough concept, you’ll want to re-visit it and create the final design. Once the design is finalized, Spohn Ranch’s team of engineers and architects will then prepare the final construction blueprints that will guide our build crew in the field.

Upon breaking ground, Spohn Ranch’s professional craftsmen, including iron workers, grading wizards and ACI-certified shotcrete nozzlemen, will bring the skatepark design to life. A 5,000 square foot skatepark typically takes 6 weeks to complete, while construction of a 10,000 square foot skatepark can take up to 3-4 months from start to finish.

SPOHN RANCH, INC. | DESIGN. BUILD. COME TOGETHER.

[email protected] | 626.330.5803 | 6824 S CENTINELA AVE. LOS ANGELES, CA 90230 STEP 7. GO SKATE!
YOUR HARD WORK HAS PAID OFF AND THERE’S NOTHING LEFT TO DO EXCEPT ENJOY THE SKATEPARK.

IF YOU RESPECT THE FACILITY AND HELP KEEP IT CLEAN, THERE’S A GOOD CHANCE YOUR MUNICIPALITY WILL CONSIDER ADDITIONAL SKATEPARKS IN OTHER NEIGHBORHOODS.

1 Participatory Budgeting
in Vallejo
Rulebook

2 Table of Contents
Participatory Budgeting in Vallejo……………………………………………....1 Goals……………………………………………………………………..………………..….1
Project Eligibility……………………………………………………………..……...….1
Timeline………………..…………………………………………………………….……..5
Rules: How Does it Work?....……. …………………………….……………......6 Roles & Responsibilities: Who Does What?... ……………………….....10 Participatory Budgeting in Vallejo
In 2012, the Vallejo City Council established the first city -wide Participatory Budgeting (PB) process in the United States. Through PB, Vallejo residents and stakeholders develop project proposals in collaboration with City staff, residents vote on projects, and the list of the projects that receive the mos t votes are submitted to City Council for consideration as part of the annual City budget.

Applying Community Development Block Grant (CDBG) rules and guidelines that target low- to moderate-income residents, a minimum of twenty percent (20%) of the allocated Measure B funding for PB projects shall be designated for program and service proposals receiving the most votes. A maximum of eighty percent (80%) of the allocated Measure B funding for PB projects shall be designated for capital infrastructure and durable projects.

Goals

1. Improve our city
• Improve the infrastructure of the City, assist in enhancing the public safety of citizens, and to improve the quality of life for residents through the creation of and payment for projects without the expenditure of Measure B funds for salary
expenses.
• Build a new spirit of civic pride and raise the pr ofile of Vallejo on the regional, state, and national levels.

2. Engage our community
• Ensure that all members of our community have a voice. • Engage those who are traditionally underrepresented in politics, who face obstacles to participating, or who feel disillusioned with the political process.
• Increase public involvement in civic life in Vallejo.

3. Transform our democracy
• Empower Vallejoans with the skills and knowledge they need to shape our city’s future.
• Build leadership from the bottom up and forge deeper ties between residents, neighborhoods, and communities.

4. Open up government
• Increase transparency and accountability of local go vernment to community stakeholders.
• Improve communication and collaboration between local government and the community.
• Support a framework within government for decision -making that promotes a more just and equitable city.

Project Eligibility
Projects are eligible for placement on the ballot if they meet the following criteria:
• Provide primary benefit for the public -at-large (or a subset group that is not delineated by exclusive or paid membership in a group, organization, or by participation in a specific activity). Projects that only benefit private individuals are not eligible. Projects may not result in a ‘gift of public funds’ to individuals (See Cal. Const. Art. XVI § 6) and must serve a public use or purpose. Generally , this means that the project results in a direct/primary concrete or quantifiable service or benefit to the public.
• Provide a tangible, permanent benefit that allows for broad public access. This includes a long -term plan to maximize benefit for the full utility of acquired assets (typically sustainable beyond the 12-16 month implementation timeline). This criterion may not always apply to program and service project proposals that otherwise meet existing CDBG guidelines.

3 • Are designed to accomplish their goals and fulfill their purp ose using funds from this year’s PB process. Projects may not obligate the City to ongoing funding beyond the PB allocation. If other funding sources are needed to accomplish the project goals, those funds must be secured prior to submission for City revie w and vetting.
• Are capital infrastructure, capital improvement, durable acquisition, or program and service projects.
o Capital Infrastructure/improvement and/or durable acquisition projects for public purposes, on public property owned by the City of Vallejo within incorporated City limits, and implemented by the City of Vallejo and/or a public agency that manages City- owned property are eligible for funding.
o Program and service projects implemented by a public agency and/or pre -qualified 501(c)3 non- profit organization are eligible for a maximum of (20%) of Measure B funding allocated through Vallejo’s PB process. All pro gram and service project proposals must meet the existing City -implemented CDBG guidelines and qualifications; the City must be able to document that all program recipients reside within
incorporated City limits, and that at least 51% of program recipients are low- or moderate-income. Funding cannot cover administrative, overhead, or routine maintenance costs. o Individual proposals may propose either capital
infrastructure/durables or programs and services, but not a combination.
• A minimum of 20% of available project funding is allocated for program & service projects; if/when the 20% minimum has been reached, remaining funding will fall to the next highest vote - getting project(s).
• A maximum of 80% of Measure B funding may be allocated to capital infrastructure/durable projects.
o Regardless of the total amount of allocated funding, no more than a maximum of 30% may be allocated per capital
infrastructure/durable project.

In addition to these criteria, the following rules apply to projects:
• Projects may not result in the private benefit of individuals or confer value to a non- public entity. Examples of these types of ineligible projects could include purchasing assets for a non-public entity that generate net revenue for a private entity, non -profit organization, or individual(s) that exceeds the costs of the program in which that revenue was generated.
• Future sustainability of a project must not be contingent on market- or demand -driven revenue streams. Examples of t hese types of

2022 2022

4 ineligible projects could include start -ups or enterprise-driven non- profits.
• Projects must not require a change in City or public agency policy in order to be implemented and achieve the goals outlined in the proposal. Examples of these type s of ineligible projects could include studies, ordinance development, or campaigns.
• Projects implemented by non-City public agencies must also include financial or value in-kind contributions from the agency, in addition to “PB funding.”
• To comply with Ca lifornia Government Code § 1090, Budget Delegates who develop projects may not receive any financial benefit from funds disbursed.
• City staff may not initiate, be the main representative of or participate in projects where they will receive a personal benefit.
• For non-City implementing partners, funding may be used for skilled and/or limited -term labor, but cannot be used to cover administration, overhead, or to fund an ongoing position.Funds will be distri buted upfront. Recipients will be required to provid e quarterly progress reports.
• Projects may not promote religious views or beliefs.
• Projects must be fully eligible and approved by the City Manager , or designee, in consultation with the City Attorney, before being placed on the ballot. A fully eligible project must contain the following:
o Sufficient details to understand the purpose and intent of the project.
o Identification of Public Benefit(s)
o Proposed Beneficiary(ies)
o Total estimated budget, including the cost to fully implement the project to completion (i.e. bidding, staff, in -kind contribution, e tc.), documented by a contractor bid, vendor quote, or other full-cost estimate
o Timeframe for project completion
• Proposals with a non -public agency as implementing partner, or with potential non -profit subcontractors, must be identified and pre-qualified on or before the First Stage Review.
o Qualification guidelines for 501(c)3 nonprofit organizations seeking funding for a program and/or service will be developed and released by the City prior to the Idea Collection Phase. o Non-City public agencies must submit a letter of interest regarding specific proposals on or before the First Stage Review in order to be considered during review and vetting.
• Final project determination for ballot placement will be made by the Steering Committee.

5 Timeline: What happens when?
PB has four main stages:

Idea
Collection

August –
Mid-September

At public events and
community meetings
across the city, Vallejo
residents and
stakeholders will
brainstorm project
ideas and volunteer as
budget delegates.

Proposal
Development

Mid-September -
March

Delegates meet in
committees, along with
representatives from
City departments and
Public Agencies, to
transform the
community’s initial
project ideas into full
proposals. Delegates
submit final project
proposals for review
and vetting.

Voting

May - June

Residents vote at
locations around the
City or via online
ballots on which
projects to
recommend to City
Council. The projects
with the most votes
will be presented to
the City Council for
funding consideration.

Evaluation &
Monitoring

July- Onward

Evaluation of the
process and
monitoring of the
implementation of
projects.

6 Rules: How does it work?

7 Idea Collection
• Budget Assemblies are public events where project ideas are collected and will seek to reflect Vallejo’s diversity and include all segments of the community. Assemblies can occur at existing public events, festivals, schools, places of worship, or online, and are facilitated by City staff, Steering Committee members, and volunteers.
• Where possible and appropriate, City staff and the PB Steering Committee will provide Spanish and Filipino translation of materials, which may include interpretation at public events.

• Project proposals and ideas from previous PB Cycles can be considered for the current cycle. All proposals require confirmation with the project partner, are subject to evaluation by Delegates and vetting through the 3-stage Review process.

Proposal Development
• All budget delegates and public agencies representatives must attend an orientation session and project proposal workshop. • At the orientation sessions, volunteer delegates may join a committee to discuss and develop project proposals for a certain issue area. Delegates may join more than one committee. o Committees may consist of volunteer delegates and
representatives from relevant City and public agency staff. o Issue committees may include but are not limited to:
 Parks, Recreation & Art
 Public Infrastructure, Safety & Transportation
 Education, Training & Social Services
• Demographic subcommittees may be formed to ensure maximum participation from people who might not otherwise participate, including: Youth, Seniors, Spanish -Speakers, and members of the Filipino and African American communities. At least four delegates must sign up before a demographic subcommittee can be form ed.

Subcommittees will work between issue committees to address the needs, concerns and unique circumstances of specific demographic groups.
• Any resident of Vallejo, its unincorporated areas, or stakeholders in Vallejo - people who physically work in Valle jo, own a business in Vallejo, attend school in Vallejo, or are parents of children who attend school in Vallejo - may participate.
• The Steering Committee, Budget Delegates and Public Agency Representatives will strive to minimize the total number of projects by combining projects that address a similar public need, vetting projects that do not meet the eligibility criteria and rules, and/or prioritizing projects based on greatest need and benefit. A fully eligible project must also undergo a three-stage review and vetting process, with exact dates to be determined by the City Manager’s designee(s) and the Steering Committee prior to the start of the Delegate phase.
• First Stage Review : Budget Delegates and Public Agency Representatives s hall submit to the City a completed proposal template or summary (approximately 500 words) for each project, not to exceed 40 total project proposals. City staff and a subcommittee of the Steering Committee will provide general feedback on eligibility issues and concerns but will make no binding determinations.

In order to be eligible for possible funding at the conclusion of the cycle, implementing partners and/or any 501(c)3 non -profit organizations (including potential non -profit subcontractors) w ho may seek to implement project proposals must submit a
prequalification application and letter of interest to the City on or before the First Stage Review. All public agencies who may be implementing partners must submit a letter of interest for each proposed project on or before the First Stage Review.

Project proposals or non -City implementing partners that do not undergo this First Stage Review are ineligible for continued development or funding in the current cycle.
• Second Stage Vetting : Budget Delega tes shall submit to the Steering Committee (or a subcommittee) a maximum of 20 fully -

8 eligible project proposals. City staff will provide extensive feedback and revision requests to the Budget Delegates.

Where needed, City staff and Budget Delegates shall meet and discuss the eligibility determination in an attempt to gain mutual understanding and seek avenues to alter the project proposal for a more favorable outcome.

Ultimately, the City Manager, in consultation with the City Attorney, shall make final determinations on whether project proposals are eligible for the Third Stage Review of the PB ball ot.

Project proposals deemed ineligible in the Second Stage Vetting may no longer be developed in the current cycle’s process and cannot be submitted for Third Stage Review.

• Third Stage Review : Budget Delegates in collaboration with supporting Public Agency Representatives shall submit their City staff approved and updated final proposals for review by the Steering Committee.

The Steering Committee will conduct a final ranking of the proposals. Proposals and their feedback letters will be presented to the Steering Committee anonymously. The ranking will determine the final twelve proposals for the ballot.

A maximum of 12 eligible project proposals that include final ballot language will be presented to the public
After the City has reviewed the final project proposals, they may not be altered or combined, except under extraordinary
circumstances as determined by the City Manager, or designee.

Voting
• Budget delegates can present final project proposals to the community at public events and meetings . Participants will abide by Campaign Guidelines as determined by the Steering Committee and the City Manager, or designee.
• The PB ballot shall not contain more than 12 project proposals. • Each voter may cast one vote per project proposal. Voters may cast votes for up to 20% of the total number of proposals on the ballot (rounded up to the nearest whole number). For example, on a ballot with 12 proposals, each voter may vote for up to 3 projects. • People are eligible to vote for projects if they:

1. are at least 14 years old, or
o Budget delegates who have committed their time to the process but are under the minimum voting age are also
eligible

2. are residents of Vallejo or its unincorporated areas. • The Steering Committee and City staff will research the logistics of implementing alternative voting methods, including, but not limited to:
o An online voting platform that allows Vallejo residents to be authenticated and vote remotely
o Voting by mail
o Voting in person at the City Manager’s Office
o Voting at non-PB community events
• At the time of voting, voters must verify they satisfy the eligibility requirements, which will be publicized prior to the vote. A comprehensive verification process that protects the public’s privacy and choice will occur before final vote results are announced. Ballots that do not satisfy the eligibility req uirements will be eliminated.
• Voting opportunities will take place on multiple days and in multiple locations. Each voter can vote on one occasion. • No campaigning will be allowed at polling locations.
• The Steering Committee will determine the structure of the ballot with input from the City Manager, or designee.
• City staff, the PB Steering Committee, and appropriate partners will conduct ballot “readability” tests of different ballot designs prior to the vote to minimize confusion among voters.

Consideration of Project Funding by the City Council
• Upon completion of the public voting process, the results of the balloting will be brought before the City Council for consideration.

The City Council will have the discretion to approve which projects

9 are funded, the amount of funding, and conditions (if any) placed upon the use of approved funds.
• If there is a tie, or if the available funds do not cover the cost of the next highest vote -getting project, subject to available resources and the d iscretion of the City or other agencies, the City Council may attempt to secure additional money to complete the
project(s), partially fund the next highest vote -getting project, or split the remaining funding between any tied projects. If the project(s) cannot be completed with partial funds, the remaining funds will go to the project with the next most votes that can be fully funded, or into a reserve fund.
• A minimum of 20% of available project funding is allocated for Program & Service projects; if/when the minimum 20% has been reached, remaining funding will fall to the next highest vote-getting project(s).

Monitoring of Funded Projects
• After the vote, a monitoring subcommittee of Steering Committee members will be established to monitor the implementation of funded projects.

Amendments
• The Steering Committee may propose changes to the Rulebook with approval from a quorum of the Committee, and final approval by the City Council. The City Council may make changes to the Rulebook via a majority vote.

10 Roles & Responsibilities: Who does what?

11 There is a role for everyone in participatory budgeting, but different people have different roles and responsibilities, based partly on their stake in the community and their time commitment to the process. We encourage every community stakeholder to both participate and encourage others in the community to participate.

Vallejo Residents and Stakeholders
Anyone can participate in the process to:
• Identify local problems and needs
• Propose project ideas
• Volunteer to serve as budget delegates
• Mobilize Vallejo residents and stakeholders to participate • Vote on project proposals, if a Vallejo resident
Budget Delegates
Budget delegates do the work necessary to turn community ideas into real projects.
• Attend a Budget Delegate Orientation and a Project Proposal Workshop.
• Collaboratively discuss, categorize, and prioritize initial project ideas.
• With their issue committee, collaboratively make initial determination on project proposal eligibility prior to development, with assistance from the Steering Committee and staff.
• Assess need and benefit when determining which eligible project proposals will/will not be resubmitted at different stages of review. • Consult with Vallejo residents and stakeholders on project proposals.
• Help develop full project proposals that address needs and have a broad impact on the community.
• Responsible for developing all proposals within the issue committee.
• Prepare project posters and presentations.
• Mobilize Vallejo residents and stakeholders, conduct outreach. • Monitor project implementation and evaluate the PB process • Develop accurate and precise implementation budgets during development process
Facilitators
Facilitators help residents participate effectively in committee meetings. They are neutral parties that do not advocate for particular projects.
• Facilitate group discussions and meetings, and ensure that all participants are able to contribute
• Serve as the main point of contact between the City Manager (or designee), the PB Steering Committee, and delegates, helping to coordinate communication and resolve conflicts
• Connect delegates with information and resources, as well as liaise with City staff
• Ensure that notes are taken at meetings and distributed afterward • Support delegates in researching, assessing and developing proposals, based on criteria that include feasibility, need and benefit
City Manager Designee
The City Manager Designee will be the main person(s) responsible for coordinating the PB process with input and assistance from the Steering Committee.
• Serve as a point of contact between the City and the PB Process • Coordinate PB outreach efforts
• Serve as staff liaison to the PB Steering Committee and enforce Brown Act rules.
• Recruit and coordinate volunteers
• Create qualifications check-list based on this Rule Book • Create implementing partner eligibility check-list
• Create a pre-qualification application for non-public implementing entities that reflects Vallejo -specific CDBG eligibility and requirements.
• Reserve space for assemblies and meetings
• Arrange food, childcare, and interpretation for assemblies and meetings

12 • Present information on the City’s budget and past spending, including monthly updates on the operating budget and PB expenses.
• Distribute promotional materials
• Serve as liaison between PB participants and City
• Present implementation analysis and plan for voter-recommended project proposals to the City Council for consideration • Present updates to the City Council
City and Agency Staff
• Assess feasibility and legality of project proposals
• Provide cost estimates for project proposals
• Offer feedback on project proposals
• Provide a liaison to attend delegate meetings
Vallejo City Council
• Establish the PB process
• Appoint the Steering Committee
• Appoint three (3) alternates to the Steering Committee (one organization and one at -large) who will automatically fill vacant positions should they become available during the current PB cycle. • Take action on the Rulebook
• Consider funding for the projects prioritized by voters City Council Liaisons
City Council will select two liaisons to the Steering Committee. • Provide support to the Steering Committee
• Facilitate communication between the Steering Committee and City Council
• Report back to City Council on PB updates

Steering Committee

A Steering C ommittee coordinates PB Vallejo. The committee is composed of up to 11 members, which could include a combination of civic organizational seats and at-large seats.

The City Council appoints all seats (primary, secondary, and alternates) to the Steering Committee. The City Council shall appoint three (3) alternate members to the PBSC who will not have member privileges unless they fill a vacancy that has become available. SC members will serve two (2) PB cycles. A cycle is defined as beginning before bu dget assemblies and ending after the vote.

PBSC members shall annually elect a Chairperson and two (2) executive committee members to serve on a 3 -member Executive Committee.

The Executive Committee’s duties, roles and responsibilities include:
o Facilitate clear communication with staff and PBSC to achieve the four goals of PB
o Improve the agility and functionality of the PBSC
o Lead PBSC Subcommittees (either standing or ad -hoc, as defined by the PBSC)
o Conduct quarterly attendance and participation reviews of PBSC members and recommend steps to enforce the roles and responsibilities of all PBSC members

Steering Committee meetings will be held in compliance with the open meeting requirements of the Ralph M. Brown Act. Roles and responsibilities of the PBSC include:
• Design and oversee the PB process
• Distribute promotional materials
• Promote PB in their organizations and at community events • Volunteer for assistance at 1/3 of public meetings, events, outreach efforts, voting sites, committee facilitation, and other PB- related events
• PBSC members with three unexcused absences of regular PBSC meetings in a 12-month period shall be disqualified from the PBSC and replaced by an alternate. (For organizational members, attendance of a secondary representative shall not be considered an absence). PBSC members may have one excused absence in a 12-month period. A City Manager designee shall contact member civic organizations or at -large members with two unexcused regular meetings absences. Enforcing attendance rules shall be a responsibility of the Steering Committee leadership.

13 • Steering Committee members may be assigned as liaisons or facilitators to Budget Delegate committees, but may not participate as budget delegates. Liaisons provide technical support to Budget Delegates during proposal development, provide informational updates on Delegate Committees’ progress to the Steering Committee, and connect Budget Delegates with
resources. Steering Committee members may not advocate for specific projects.
• Recruit volunteers, organizations and community stakeholders to assist with the PB process
• Mobilize Vallejo residents and stakeholders to actively participate in the process
• Assist City Manager Designee in arranging food, childcare, and interpretation for assemblies and meetings
• Meet with City Manager, staff, and Budget Delegates if concerns arise over project proposal vetting determinations
• Assist City Manager Designee in preparing voter- recommended project priorities for City Council consideration
• Evaluate the PB process
• Recommend rulebook revisions to the City Council
• Monitor project implementation
• Set meeting agendas through individual or group requests via the Steering Committee leadership at least seven days prior to meetings.
• Rank final proposals for project ballot

Steering Committee meetings are held in compliance with the open meeting requirements of the Ralph M. Brown Act. Whenever possible, the Steering Committee will make decisions by consensus. If consensus is not reached, decisions will be made by a formal vote and approved only by a quorum.

SC civic organization members must provide name(s) and contact information of their representative(s) to the City Manager, or designee, via a letter pledging their interests. Organizational members have the option to nominate a secondary representative. If the civic organization’s primary representative cannot attend, the named secondary representative must.

All members (primary or secondary) must submit the City of Vallejo’s Conflict of Interest of Form 700. PBSC members who do not submit a Form 700 shall be disqualified from the PBSC and replaced by an alternate, as designated by City Council.

An updated list of individuals and organizations who serve on the Steering Committee can be reviewed on the City’s website .
(pbvallejo.org)
ACTION ITEM 8.B.

DATE: August 29, 2023
TO: Mayor and Members of the City Council
FROM: Mike Malone, City Manager
SUBJECT: ADOPT A RESOLUTION CREATING A COUNCIL AD-HOC SUBCOMMITTEE TO MEET

WITH THE CITY OF AMERICAN CANYON REGARDING ISSUES RELATING TO WATER

AND APPOINTMENT OF TWO MEMBERS OF THE CITY COUNCIL TO THE AD-HOC

SUBCOMMITTEE

RECOMMENDATION
Adopt a resolution creating a City Council ad-hoc subcommittee to meet with a similar subcommittee from the City of American Canyon regarding issues related to water and appoint two City Council members as members of the ad-hoc subcommittee.

REASONS FOR RECOMMENDATION
The City Council has requested that this item be considered in response to a request from American Canyon.

BACKGROUND AND DISCUSSION
The City of American Canyon has requested that the City Council create an ad hoc subcommittee to meet with members of the American Canyon City Council to discuss matters of mutual concern relating to water supplies. The purpose of this ad hoc subcommittee would be to discuss matters relating to the provision of water supplies to the City of American Canyon, the limitations thereof and the agreements relating thereto. The subcommittee would be authorized to meet with American Canyon representatives in conjunction with a representative of the Vallejo City Attorney's office to discuss these matters.

The duration of such ad hoc subcommittee would be limited to approximately 16 months. The subcommittee would no longer be operative after December 21, 2024..

FISCAL IMPACT
Creation of the subcommittee will have no financial impact on the City. However, there may be future financial impacts depending upon the outcome of any discussions and/or agreements with American Canyon.

ATTACHMENTS

1. RESOLUTION COUNCIL WATER SUBCOMMITTEE CAO STAMP

CONTACT

Date: August 29, 2023
Subject: ADOPT A RESOLUTION CREATING A COUNCIL AD-HOC SUBCOMMITTEE TO MEET

WITH THE CITY OF AMERICAN CANYON REGARDING ISSUES RELATING TO

WATER AND APPOINTMENT OF TWO MEMBERS OF THE CITY COUNCIL TO

THE AD-HOC SUBCOMMITTEE

Page 2 ends

Mike Malone, City Manager (707) 648-4576
[email protected]

Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO

AUTHORIZING THE CREATION OF AN AD-HOC SUBCOMMITTEE TO MEET

WITH THE CITY OF AMERICAN CANYON CITY COUNCIL REGARDING WATER-

REALTED ISSUES AND MAKING APPOINTMENTS THERETO
WHEREAS, the City of Vallejo and the City of American Canyon entered into an agreement in 1996 to, among other things, allow American Canyon to purchase water from the City of Vallejo under certain circumstances and when such water is legally available to the City of Vallejo from one of its recognized water rights or contracts and can legally be sold and/or provided to American Canyon (hereinafter the “Agreement”); and
WHEREAS, a dispute currently exists between the City of Vallejo and the City of American Canyon over the application and interpretation of the Agreement; and WHEREAS, the City of American Canyon has initiated a lawsuit against the City of Vallejo attempting to require Vallejo to provide water to American Canyon that cannot legally be provided; and
WHEREAS, the legal issues surrounding American Canyon’s lawsuit as well as the legal issues related to the City of Vallejo’s many water rights are extremely complex; and WHEREAS, the City Council of the City of American Canyon has requested that both City Councils create a two-person ad-hoc subcommittee for the sole purpose of discussing the water issues and disagreements between the two cities; and
WHEREAS, the City Council of the City of Vallejo has determined that it is in the best interests of both the City of Vallejo and the City of American Canyon to discuss water issues and the City of Vallejo’s ability to transfer water to the City of American Canyon under restrictions imposed on existing water rights such as place of use and curtailment; and WHEREAS, California state law allows for the creation of City Council subcommittee’s for a limited purpose and a limited duration.

NOW THEREFORE, the City Council of the City of Vallejo resolves as follows:

1. An ad-hoc subcommittee (the “Subcommittee”) of the City Council is hereby created for the sole purpose of discussing various water issues and disagreements with the City of American Canyon City Council representatives.

2. The membership of the Subcommittee shall consist of two members of the City Council appointed by a majority of the City Council.

3. Because of the legal complexity of the various water rights and commitments of the City of Vallejo and the pending lawsuits, any meeting of the Subcommittee with any similar subcommittee from the City of American Canyon or with any City of American Canyon staff member(s) or attorneys shall be attended by an attorney from the City of Vallejo City Attorney’s office or an outside attorney appointed by the City Attorney.

4. The Subcommittee shall have a limited existence and shall be for the sole purposes set forth herein. The Subcommittee shall no longer be operative after December 21, 2024.

5. Councilmember ___________________ and _______________ are hereby appointed to such subcommittee.

ADOPTED by the City Council of the City of Vallejo at a _______________ meeting held on __________, 2023 with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ROBERT H. MCCONNELL, MAYOR
ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK
ACTION ITEM 8.C.

DATE: August 29, 2023
TO: Mayor and Members of the City Council
FROM: Jason Ta, Interim Chief of Police
SUBJECT: RECEIVE AN UPDATE ON THE PUBLIC SAFETY STAFFING EMERGENCY

RECOMMENDATION
Receive an update on the public safety staffing emergency proclamation.

REASONS FOR RECOMMENDATION
On July 25, 2023, the City Council of the City of Vallejo proclaimed a public safety staffing emergency in the Vallejo Police Department. At the request of the City Council, staff is to provide an update at every City Council meeting while the state of emergency is still active.

BACKGROUND AND DISCUSSION
On July 25, 2023, the City Council unanimously voted to approve a Proclamation of Emergency due to the critical staffing levels at the City of Vallejo Police Department. Below is an update on the items previously discussed when the local emergency was declared:

Status of the 4 Phases:

Phase #1 – Service Model Reduction
This phase has been partially implemented. The department is working with the City Attorney’s Office on revising the municipal code relating to alarm calls, as well as holding public town halls and community meetings to discuss the service model change in order to fully implement this service reduction.

Phase #2 & #3 – Rotation of Officers to Patrol Shifts & Completely Collapsing Traffic and Detective Divisions Phase #2 is completed.

Phase #3 is in progress with the Traffic Division collapsed and decreasing staffing in the Detective Division via the rotation of one officer per week to Patrol.

Phase #4 – Modifying All Patrol Shifts to 12-hour Shifts or Another Staffing Model Phase 4 not implemented.

Current Staffing Numbers:
• Total Sworn Staffing: 76
• Number of Officers Working Patrol: 32
• Number of Supervisors in Patrol: 5
• Anticipated Officers Resigning: 5
• Officers in Hiring Process: 5

Recruitment & Retention Update:
• Contract Negotiations with VPOA in progress

Date: August 29, 2023
Subject: RECEIVE AN UPDATE ON THE PUBLIC SAFETY STAFFING EMERGENCY

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• Minimum qualifications for educational minimum changed for officers • Exploring recruitment and retention bonuses
• Researching police recruitment agencies
• Analysis of Exit Interviews in progress

Police Facilities Update:
• The Dispatch Center is anticipated to move by December 2023 • Dispatch locations previously evaluated as alternatives include the Solano County Courthouse, Mare Island Fire Admin Building, Fairfield EOC, Contra Costa County • Police Headquarters will be torn down and rebuilt at the Amador location per the Council's direction • Police building locations previously evaluated include 400 Mare Island and Library on Santa Clara Street
• Need to locate a site to construct a new Corporation Yard

Outside Agency Assistance:
• City staff are identifying law enforcement agencies to assist with staffing • Department is exploring different staffing models to be implemented if outside assistance is required

FISCAL IMPACT
There is no immediate financial impact associated with this item. Any potential impact will be brought back to City Council with related costs.

ATTACHMENTS
None

CONTACT
Jason Ta, Interim Chief of Police (707) 648-4540
[email protected]

Vallejo City CouncilAugust 29, 2023

Vallejo City Council
August 29, 2023