Agenda packet — Vallejo City Council, September 26, 2023 (part 8 of 8)

N-M-C-VALLEJO-2022 MIIA-OPTIONAL TASKS-2023.04

Task 7.10. Perform Pavement Deflection Testing (Optional Task) Deflection testing will be conducted only on the following sections, as requested by the City and MIC:
• Bagley Street from Railroad to Nimitz (approx. 500’)
• 7th Street from Railroad to Nimitz (approx. 250’).
• 4th Street from Railroad to Coal Sheds (approx. 650’
• A Street from Azuar to the Waterfront Ave (approx. 1,650’) • Pintado Street from Azuar to Waterfront Ave (approx. 2,000’) use. • I Street (from Azuar to Building 505)
• N. Pier Street (from Railroad to Pier)

The scope of work from the original Task applies.

Task 7.10 Deliverables
• Additional deflection testing results included in figures and summary report Task 7.11. Conduct Pavement Coring (Optional Task)
NCE shall conduct coring on the sections above (see Task 7.3). Dynamic Cone Penetrometer (DCP) testing shall also be used for calibration purposes and for estimating layer structural properties. A total of up to 14 cores shall be performed, for up to one and a half (1.5) days.

Task 7.11 Deliverables
• Additional coring results included in pavement core summary table Task 7.12. Pavement Analysis and Pavement Design (Optional Task) Data from above Tasks will be analyzed and evaluated and optimal and cost-efficient designs for arterials and major collectors will be developed. These may range from simple surface treatments to mill and overlays to more robust and cost-effective reconstruction strategies such as cold in-place recycling ( CIR), full-depth reclamation (FDR), and surface reconstruction.

Task 7.12 Additional Deliverables
• Additional areas included in Pavement Evaluation summary report Task 7.08 Roads MIIA Report Chapter (Additional Effort for Base Task) Additional roadways evaluated in the Optional Tasks will be included in the draft and final versions of the report.

The scope of work from the original Task applies.

Task 7.08 Additional Deliverables
• Additional areas included in roads MIIA report chapter MIIA Project – Amendment 1 Scope of Services
April 19, 2023

Page 9 ends

N-M-C-VALLEJO-2022 MIIA-OPTIONAL TASKS-2023.04

Task 8. Dry Utility Systems
Task 8.01. Kickoff Meeting (Optional Task)
A kickoff meeting will be held for the dry utilities (at the same time as one of the Monthly Progress Meetings) with the Client Team to establish task goals.

Task 8.02. Coordination with Utility Companies (Optional Task) We will contact and coordinate with utility providers including Island Energy (electric and gas), Xfinity, AT&T (cable/fiber) to obtain existing mapping, plans, schematics, and reports which detail the extents of dry utilities. A data log will be prepared to document information received. It is assumed that up to two additional utility contacts may be needed after the initial request. West Yost will not perform any technical evaluations, mapping, or engineering on dry utility systems.

Task 8.02 Deliverables
• Data request log, library of information
Task 8.03. Dry Utilities First Draft MIIA Report Chapter (Optional Task) We will summarize the results of Task 8 in the First Draft Chapter 7. Any information available on existing or build-out capacity will be summarized in the TM based on information received from utility companies.

Task 8.03 Deliverables
• First draft dry utilities MIIA report chapter

Task 9. MIIA Technical Report and Presentations
Task 9.06. Public Meeting and Presentations (In-Person) (Optional Task) We will attend/conduct up to two public meetings to communicate information and answer Client Team questions related to the Third Draft Technical Report. One meeting is expected to be a public workshop format. The other meeting is expected to be a Council/Board meeting. The consultant team to attend presentations will include West Yost Project Manager; West Yost Deputy Project Manager; Water system representative (West Yost); Road representative (NCE); and Geotechnical representative ( Delve). A dry run will be presented to the Client Team for input and revision.

The presentations could be at the City Council/VFWD Board meetings or other venues. After the presentations, we will meet with City and VFWD staff to decide if additional work is needed to address comments and questions from the meetings. We have assumed no additional technical/engineering work will be needed to address the questions and comments beyond the scope of services described above.

Task 10. Contingency
Contingency for additional services requested by City. This task budget was calculated based on bringing the Optional Task total fee to the amount in the original contract ($555,927).

Customization Mode Enabled (please exit out of this mode before closing workbook) Principal/Vice
President
Engineering/Sc
ientist/Geologi
st Manager II
Technical
Specialist IV
Senior
Engineer/Scien
tist/Geologist I
Principal
Engineer/Scien
tist/Geologist I
Engineer/Scien
tist/Geologist
II
Associate
Engineer/Scien
tist/Geologist
II
Principal
Engineer/Scien
tist/Geologist
II
Senior
Engineer/Scien
tist/Geologist I
Principal
Engineer/Scien
tist/Geologist
II
Principal
Engineer/Scien
tist/Geologist
II
Engineer/Scien
tist/Geologist
II
Senior GIS
Analyst
Engineering/Sc
ientist/Geologi
st Manager II
Administrative
II
Senior
Engineer/Scien
tist/Geologist
II
Engineering/Sc
ientist/Geologi
st Manager II
Engineer/Scien
tist/Geologist
II
Technical
Analyst II
Administrative
II QC Review
Costs
West Yost Associates P/VP EM/SM/GM II TS IV SE/SS/SG I PE/PS/PG I ESG II AE/AS/AG II PE/PS/PG II SE/SS/SG I PE/PS/PG II PE/PS/PG II ESG II SGISA EM/SM/GM II ADM II SE/SS/SG IIEM/SM/GM II ESG II TA II ADM II P/VP Hours Fee V&A CHA NCE MJA SUBT Sub. Other Total $328 $324 $242 $251 $280 $201 $231 $298 $251 $298 $298 $201 $245 $324 $112 $248 $314 $193 $143 $105 $328 w/ markup Direct Costs PROJECT: Mare Island Infrastructure Assessment - 10.31 Update Elizabeth D Doug M Jill M Anne G Patrick J Josh S Dmitriy S Mike Z Michele M Brenda E Youssif H Kiersten M Joe B Polly B Admin Mei-Hui QAQC Mgr Project Engr Sr Tech Admin 6% Task1 Project Management

1.01Overall Kickoff Meeting 8 2 12 22 6,088 $ 700$ 6,788$

1.02Progress Meetings (9) 18 9 45 2 2 2 4 82 22,057 $ 22,057 $

1.03PM and QAQC 12 40 40 8 100 27,832 $ 27,832 $ Subtotal, Task 1 (hours) 12 66 11 97 0 0 2 2 2 4 0 0 0 0 8 0 0 0 0 0 0 204 Subtotal, Task 1 ($) 3,936$ 21,384$ 2,662$ 24,347$ 462 $ 596$ 502$ 1,192$ 896 $ 55,977 $ 700 $ 56,677$ Task2 Land Uses

2.01Develop LU Estimate - Phase 1 (see Optional Fee Sheet for Buildout - Optional Priority 1) 12 4 16 2 34 9,468 $ 9,468 $

2.02Land Use GIS Layers, TM 6 8 12 6 2 34 8,058 $ 8,058 $ Subtotal, Task 2 (hours) 0 18 4 24 0 0 0 0 0 2 0 12 6 0 2 0 0 0 0 0 0 68 Subtotal, Task 2 ($) 5,832$ 968$ 6,024$ 596 $ 2,412$ 1,470$ 224 $ 17,526 $ 17,526 $ Task3 Water System Evaluation

3.01Kickoff Meeting 2 2 596 $ 596 $

3.02Gather and Review Existing Information 4 8 4 8 16 16 56 14,604 $ 14,604 $

3.03Water Tank Condition Assessment 8 4 12 2,932 $ 32,000$ 19,785 $ 54,892$ 57,824 $

3.04Water Pipeline Condition Assessment Spot-Checks 4 16 20 5,312 $ 150,000$ 159,000$ 164,312 $

3.05Perform Desktop Evaluation, TM 16 6 8 30 60 40 4 2 166 40,964 $ 40,964 $

3.06Update and Calibrate Hydraulic Model, TM 4 2 54 12 60 8 2 142 36,342 $ 3,360$ 39,702$

3.07Hydraulic Model Analyses, TM 4 2 60 12 70 4 2 154 38,844 $ 38,844 $

3.08Decision Point A Workshop 12 6 16 20 4 16 74 19,724 $ 700$ 20,424$

3.09Develop Final Infrastructure Improvements 8 6 8 32 8 40 8 110 28,604 $ 28,604 $

3.101st Draft MIIA Technical Report Chapter 8 4 12 16 4 24 8 32 4 8 120 29,620 $ 29,620 $ Subtotal, Task 3 (hours) 0 60 30 76 0 0 20 4 0 230 60 294 40 28 14 0 0 0 0 0 0 856 Subtotal, Task 3 ($) 19,440$ 7,260$ 19,076$ 4,620 $ 1,192$ 68,540$ 17,880$ 59,094$ 9,800$ 9,072$ 1,568$ 217,542 $ 182,000$ 19,785 $ 213,892 $ 4,060 $ 435,494$ Task4 Sewer System Evaluation

4.01Kickoff Meeting 2 2 462 $ 462 $

4.02Gather and Review Existing Information 8 8 12 8 8 16 60 14,212 $ 10,000$ 10,600$ 24,812 $

4.03Sewer Field Verification and GIS Mapping Update 6 2 24 60 36 128 29,332 $ 450$ 29,782$

4.04Sewer Lift Station Condition Assessment 2 16 60 24 102 23,348 $ 23,348 $

4.05Perform Desktop Evaluation, TM 16 8 40 16 8 4 60 12 2 166 39,468 $ 39,468 $

4.06Estimate Sewer System Flows, TM 10 6 2 32 4 4 2 60 13,890 $ 13,890 $

4.07Decision Point A Workshop, Field Work Plan 8 6 24 8 24 70 16,740 $ 700$ 17,440$

4.08Flow Monitoring Field Work (Optional - Priority 1) 0

4.09CCTV Inspection and Analysis (see Optional Fee sheet for potholing - Priority 2) 4 40 8 60 112 25,780 $ 90,000$ 95,400$ 121,180 $

4.10Develop Hydraulic Model (Optional - Priority 2) 0

4.11Decision Point B Workshop (Optional - Priority 2) 0

4.12Develop Final Infrastructure Improvements 14 6 14 16 32 8 2 40 132 31,036 $ 31,036 $

4.131st Draft MIIA Technical Report Chapter 12 4 24 4 24 24 8 4 40 8 152 34,692 $ 34,692 $ Subtotal, Task 4 (hours) 0 80 34 200 6 80 154 32 14 0 0 324 48 0 12 0 0 0 0 0 0 984 Subtotal, Task 4 ($) 25,920$ 8,228$ 50,200$ 1,680$ 16,080$ 35,574$ 9,536$ 3,514$ 65,124 $ 11,760$ 1,344 $ 228,960 $ 10,000 $ 90,000 $ 106,000$ 1,150 $ 336,110$ Task5 Stormwater System Evaluation

5.01Stormwater Kickoff Meeting 0

5.02Gather and Review Existing Information 4 2 2 8 4 20 4,814 $ 4,814 $

5.03Stormwater Spot-Checks 4 16 20 4,512 $ 4,512 $

5.04LS 15 Condition Assessment 4 16 32 52 11,904 $ 11,904 $

5.05Identify Stormwater and Flood Control Design Criteria and Preferences 24 2 16 2 44 11,996 $ 11,996 $

5.06H/H Model and Stormwater/Flood Control TM (Optional - Priority 2) 0

5.07Decision Point A Workshop (Optional - Priority 2) 0

5.08Develop Final Stormwater and Flood Control System Infrastructure Improvements (Optional - Priority 2) 0

5.09Develop Final Stormwater and Flood Control System Infrastructure Improvements (Optional) 0

5.101st Draft MIIA Technical Report Chapter 8 4 4 16 2 4 4 42 9,828 $ 9,828 $ Subtotal, Task 5 (hours) 0 44 6 8 0 72 36 2 6 0 0 0 0 0 4 0 0 0 0 0 0 178 Subtotal, Task 5 ($) 14,256$ 1,452$ 2,008$ 14,472$ 8,316$ 596$ 1,506$ 448 $ 43,054 $ 43,054 $ Task6 Geotechnical Evaluation (Optional - Priority 2)

6.01Geotechnical Kickoff and PM (Optional - Priority 2) 0

6.02Gather and Review Geotechnical Documents, Workshop (Optional - Priority 2) 0

6.03Geotechnical Report Chapter (Optional - Priority 2) 0 Subtotal, Task 6 (hours) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Subtotal, Task 6 ($)
Task7 Roads Evaluation

7.01Kickoff Meeting and PM 60 12 4 76 19,420 $ 19,420 $

7.02Database Review and Centerline Shape File 1 1 2 8 12 2,615 $ 2,615 $

7.03Perform Automated Pavement Condition Survey 1 1 4 24 30 6,199 $ 22,426$ 23,772$ 29,971 $

7.04Pavement Deflection Testing 1 1 2 24 16 1 45 8,096 $ 32,700$ 34,662$ 42,758 $

7.05GPR Testing and Analysis 1 1 2 2 12 8 1 27 5,264 $ 12,000$ 12,720$ 17,984 $

7.06Pavement Coring (80 cores) 2 4 2 54 54 1 117 20,397 $ 74,690$ 79,171$ 99,568 $

7.07Pavement Analysis and Design 1 1 40 16 120 8 2 188 40,033 $ 1,000$ 1,060$ 41,093 $

7.081st Draft Roads Chapter and Workshop 8 8 40 16 52 1 4 129 30,143 $ 30,143 $ Subtotal, Task 7 (hours) 0 15 0 17 0 0 0 0 0 0 0 0 0 0 0 152 46 298 87 9 0 624 Subtotal, Task 7 ($) 4,860$ 4,267 $ 37,696 $ 14,444$ 57,514$ 12,441$ 945 $ 132,167 $ 142,816 $ 151,385 $ 283,552 $ Task8 Dry Utilities (Optional - Priority 1)

8.01Kickoff Meeting (Optional - Priority 1) 0

8.02Coordination with Utility Companies (Optional - Priority 1) 0

8.031st Draft MIIA Technical Report Chapter (Optional - Priority 1) 0 Subtotal, Task 8 (hours) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Subtotal, Task 8 ($)
Labor

Costs
West Yost Associates P/VP EM/SM/GM II TS IV SE/SS/SG I PE/PS/PG I ESG II AE/AS/AG II PE/PS/PG II SE/SS/SG I PE/PS/PG II PE/PS/PG II ESG II SGISA EM/SM/GM II ADM II SE/SS/SG IIEM/SM/GM II ESG II TA II ADM II P/VP Hours Fee V&A CHA NCE MJA SUBT Sub. Other Total $328 $324 $242 $251 $280 $201 $231 $298 $251 $298 $298 $201 $245 $324 $112 $248 $314 $193 $143 $105 $328 w/ markup Direct Costs PROJECT: Mare Island Infrastructure Assessment - 10.31 Update Elizabeth D Doug M Jill M Anne G Patrick J Josh S Dmitriy S Mike Z Michele M Brenda E Youssif H Kiersten M Joe B Polly B Admin Mei-Hui QAQC Mgr Project Engr Sr Tech Admin 6% Labor
Task9 MIIA Technical Report and Presentations

9.01Compile First Draft Report 1 24 6 24 2 2 1 2 2 2 1 8 75 19,509 $ 19,509 $

9.02Second and Third Draft Report 2 24 4 24 8 2 2 2 2 8 8 4 16 4 110 26,732 $ 26,732 $

9.03Prepare Presentation and Presentation Dry Run 12 2 16 4 8 42 11,564 $ 500$ 530$ 12,094 $

9.04Public Meeting and Presentations (Optional - Priority 1) 0 700$ 700$

9.05Final Report 4 16 2 24 8 4 8 66 16,312 $ 16,312 $ Subtotal, Task 9 (hours) 7 76 14 88 0 18 4 2 1 8 2 8 0 1 24 16 4 16 0 4 0 293 Subtotal, Task 9 ($) 2,296$ 24,624$ 3,388$ 22,088$ 3,618 $ 924$ 596$ 251$ 2,384$ 596$ 1,608$ 324 $ 2,688$ 3,968$ 1,256$ 3,088$ 420 $ 74,117 $ 500 $ 530 $ 700$ 75,347$ Task10 Contingency

10.01Base Fee Contingency for Additional Services requested by City/District 0 12,240 $ 12,240$

10.02Additional Services requested by City/District (Optional - Priority 2) 0 Subtotal, Task 10 (hours) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Subtotal, Task 10 ($) 12,240 $ 12,240$ TOTAL (hours) 19 359 99 510 6 170 216 42 23 244 62 638 94 29 64 168 50 314 87 13 0 3,207 TOTAL ($) 6,232$ 116,316$ 23,958$ 128,010$ 1,680 $ 34,170$ 49,896$ 12,516$ 5,773$ 72,712$ 18,476$ 128,238$ 23,030$ 9,396$ 7,168$ 41,664$ 15,700$ 60,602$ 12,441$ 1,365$ 769,343 $ 182,000$ 10,000$ 142,816$ 20,285$ 90,000$ 471,807$ 18,850$ 1,260,000$

Customization Mode Enabled (please exit out of this mode before closing workbook) Principal/Vi
ce
President
Engineeri
ng/Scienti
st/Geologi
st
Manager
Technical
Specialist
IV
Senior
Engineer/
Scientist/
Geologist I
Principal
Engineer/
Scientist/
Geologist I
Engineer/
Scientist/
Geologist
II
Associate
Engineer/
Scientist/
Geologist
II
Principal
Engineer/Sc
ientist/Geol
ogist II
Senior
Engineer/
Scientist/
Geologist I
Principal
Engineer/
Scientist/
Geologist
II
Principal
Engineer/Sc
ientist/Geol
ogist II
Engineer/
Scientist/
Geologist
II
Senior GIS
Analyst
Administr
ative II
Senior
Engineer/
Scientist/
Geologist
II
Engineeri
ng/Scienti
st/Geologi
st
Manager
Engineer/
Scientist/
Geologist
II
Technical
Analyst II
Administr
ative II
QC
Review
Costs
West Yost Associates
P/VP

EM/SM/GM II
TS IV

SE/SS/SG I

PE/PS/PG I

ESG II

AE/AS/AG II

PE/PS/PG II

SE/SS/SG I

PE/PS/PG II

ESG II
SGISA
ADM II

SE/SS/SG II

EM/SM/GM II

ESG II
TA II
ADM II
P/VP
Hours
Fee
Technology
NCE
DELV
SUBT
Sub.

Other
Total
$338
$334
$242
$259
$288
$201
$231
$307
$259
$307
$307
$201
$252
$115
$248
$314
$193
$143
$105
$338
& Admin
6%
6%
10%
w/ markup
Direct
Costs
PROJECT: Mare Island Infrastructure Assessment Optional Items - April 2023 Update Elizabeth D
Doug M
Jill M
Anne G
Patrick J
Josh S
Dmitriy S
Mike Z
Michele M
Brenda E
Youssif H
Kiersten M
Joe B
Admin
Mei-Hui
QAQC Mgr
Project Engr
Sr Tech
Admin
6%
Task
1 Project Management

1.02 Monthly Meetings: January 2024-March 2024
(Extended Task)
6 16
2 2
2 28
7,838
$

470
$

8,308
$

1.03 PM and QAQC: January 2024-March 2024 (Extended
Task)
4 12
40 8
64 16,640
$

998
$

17,638
$

1.04 Interim Monthly Check-ins with Ivette - 13 meetings (New Task)
22 26
48 14,082
$

845
$

14,927
$

Subtotal, (hours)
4 40
0 82
0 0
2 2
0 2
0 0
0 8
0 0
0 0
0 0
140
Subtotal, ($)
1,352
$

13,360
$

21,238
$

462
$

614
$

920
$

38,560
$

2,314
$

40,874
$

Task
2 Mare Island Land Uses

2.01 Existing/Near-Term Land Use Conditions, GIS Layer
(Additional effort for Base Task)
16 24
40 8
88 21,616
$

1,297
$

22,913
$

2.03 Buildout Land Use Condition (Optional Task)
16 24
8 8
56 15,184
$

911
$

16,095
$

2.04 Buildout Land Use Condition TM and GIS Layer
(Optional Task)
4 16
16 8
2 46
10,942
$

657
$

11,599
$

Subtotal, (hours)
0 36
0 64
0 64
0 0
0 0
0 0
24 2
0 0
0 0
0 0
190
Subtotal, ($)

12,024
$

16,576
$

12,864
$

6,048
$

230
$

47,742
$

2,865
$

50,607
$

Task
3 Water System Evaluation

3.02 Gather and Review Existing Information (Additional effort for Base Task)
8 16
24 8
56 13,656
$

819
$

2,000
$

2,120
$

16,595
$

3.03 Water Tank Seismic Evaluation (Additional effort for Base Task)
0 19,152
$

20,301
$

3.11 Buildout Land Use Analyses - all related tasks
(Optional Task)
4 4
8 16
40 2
74 18,010
$

1,081
$

19,091
$

Subtotal, (hours)
0 12
0 20
0 24
0 0
0 8
16 40
8 2
0 0
0 0
0 0
130
Subtotal, ($)

4,008
$

5,180
$

4,824
$

2,456
$

4,912
$

8,040
$

2,016
$

230
$

31,666
$

1,900
$

21,152
$

22,421
$

55,987
$

Task
4 Sewer System Evaluation

4.02 Gather and Review Existing Information (Additional effort for Base Task)
8 22
24 8
62 15,210
$

913
$

16,123
$

4.09A
CCTV Inspection and Analysis (Re-Allocated Task)
4 12
24 40
9,316
$

559
$

9,954
$

10,949
$

20,824
$

4.09B
Utility Potholing - 10 potholes (Optional Task)
4 8
12 2,644
$

159
$

33,000
$

36,300
$

39,103
$

4.10 Develop Hydraulic Model (Optional Task)
24 40
120
8 192
45,728
$

2,744
$

48,472
$

4.11 Decision Point B Workshop (Optional Task)
8 4
16 4
8 40
10,436
$

626
$

11,062
$

4.14 Buildout Land Use Analyses - all related tasks
(Optional Task)
8 8
40 8
2 66
14,862
$

892
$

15,754
$

Subtotal, (hours)
0 48
4 54
52 212
16 0
8 0
0 8
8 2
0 0
0 0
0 0
412
Subtotal, ($)

16,032
$

968
$

13,986
$

14,976
$

42,612
$

3,696
$

2,072
$

1,608
$

2,016
$

230
$

98,196
$

5,892
$

42,954
$

47,249
$

151,337
$

Task
5 Stormwater System Evaluation

5.06 H/H Model (Optional Task)
24 4
2 60
8 2
100
23,864
$

1,432
$

25,296
$

5.07 Stormwater and Flood Control Decision Point A
Workshop (Optional Task)
12 2
4 16
4 2
40 10,186
$

611
$

10,797
$

5.08 Develop Final Stormwater and Flood Control System
Infrastructure Improvements (Optional Task)
16 2
4 30
8 2
6 68
16,910
$

1,015
$

17,925
$

Subtotal, 4.11 (hours)
0 52
8 10
0 106
12 2
16 0
0 0
0 2
0 0
0 0
0 0
208
Subtotal, 4.11 ($)

17,368
$

1,936
$

2,590
$

21,306
$

2,772
$

614
$

4,144
$

230
$

50,960
$

3,058
$

54,018
$

Task
6 Geotechnical Evaluation

6.01 Kickoff (Optional Task)
0 500
$

530
$

6.02 Gather and Review Geotechnical Documents,
Workshop (Optional Task)
4 4
8 2,372
$

142
$

43,570
$

46,184
$

48,699
$

6.03 Geotechnical Report Chapter (Optional Task)
4 8
12 3,408
$

204
$

7,000
$

7,420
$

11,032
$

6.04 General Support for all other Utilities (New Task) 0 10,000
$

10,600
$

Subtotal, Task 6 (hours)
0 8
0 12
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
20 Subtotal, Task 6 ($)

2,672
$

3,108
$

5,780
$

347
$

61,070
$

64,734
$

70,861
$

Task
7 Roads Evaluation

7.01 Progress Meetings and PM (Extended Task)
2 2
4 882
$

53 $

935
$

7.09 Pavement Condition Survey - Walking (Optional Task) 2 4
8 14
2,412
$

145
$

310
$

329
$

2,885
$

7.10 Pavement Deflection Testing (Optional Task)
2 8
8 18
3,184
$

191
$

7,510
$

7,961
$

11,336
$

7.11 Pavement Coring (Optional Task)
2 8
10 1,640
$

98 $

12,510
$

13,261
$

14,999
$

7.12 Pavement Analysis and Design (Optional Task)
6 4
20 30
6,604
$

396
$

1,070
$

1,134
$

8,134
$

7.08 Roads Chapter (Additional effort for Base Task)
2 2
24 24
8 8
68 13,754
$

825
$

14,579
$

Subtotal, Subtotal, Task 6 ($) (hours)
0 2
0 2
0 0
0 0
0 0
0 0
0 0
38 4
58 32
8 0
144
Subtotal, Subtotal, Task 6 ($) ($)

668
$

518
$

9,424
$

1,256
$

11,194
$

4,576
$

840
$

28,476
$

1,709
$

21,400
$

22,684
$

52,869
$

Task
8 Dry Utility Systems
Kickoff Meeting (Optional Task)
1 2
1 4
1,077
$

65 $

1,142
$

8.01 Coordination with Utility Companies - (Optional Task) 8 40
4 52
13,388
$

803
$

14,191
$

8.02 1st Draft MIIA Technical Report Chapter - (Optional Task)
4 16
8 4
32 7,740
$

464
$

8,204
$

Labor

Costs
West Yost Associates
P/VP

EM/SM/GM II
TS IV

SE/SS/SG I

PE/PS/PG I

ESG II

AE/AS/AG II

PE/PS/PG II

SE/SS/SG I

PE/PS/PG II

ESG II
SGISA
ADM II

SE/SS/SG II

EM/SM/GM II

ESG II
TA II
ADM II
P/VP
Hours
Fee
Technology
NCE
DELV
SUBT
Sub.

4,342
$

14,036
$

3,367
$

460
$

22,205
$

1,332
$

23,537
$

Task
9 MIIA Technical Report and Presentations

9.06 Public Meeting and Presentations (Optional Task)
16 8
16 4
44 11,884
$

713
$

12,597
$

Subtotal, 8.01 (hours)
0 16
8 16
0 0
0 0
0 0
0 0
0 4
0 0
0 0
0 0
44 Subtotal, 8.01 ($)

5,344
$

1,936
$

4,144
$

460
$

11,884
$

713
$

12,597
$

Task
10 Contingency

10.01 Additional Services requested by City/District
(Optional)
0 43,241
$

43,241
$

Subtotal, Task 10 (hours)
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 Subtotal, Task 10 ($)

43,241
$

TOTAL (hours)
4 227
78 273
52 406
30 4
24 10
16 48
40 24
38 4
58 32
8 0
1,376
TOTAL ($)
1,352
$

75,818
$

18,876
$

70,707
$

14,976
$

81,606
$

6,930
$

1,228
$

6,216
$

3,070
$

4,912
$

9,648
$

10,080
$

2,760
$

9,424
$

1,256
$

11,194
$

4,576
$

840
$

335,469
$

20,128
$

21,400
$

82,222
$

42,954
$

157,089
$

43,241
$

555,927
$

Attachment C
EDA Grant Amendment Documents

U.S. DEPARTMENT OF COMMERCE
Economic Development Administration
915 Second Avenue, Room 1890
Seattle, Washington 98174
Fax: 206.220.7669
Voice: 206.220.7660

August 28, 2023

Mike Malone Mark Tomko
City Manager Director of Engineering
City of Vallejo Vallejo Water and Wastewater District 202 Fleming Hill Rd. 450 Ryder Street
Vallejo, CA 94589 Vallejo, CA 94590

Re: Financial Assistance Award Amendment, Award Number 07-79-07757-01 Amendment No. 2

Dear Mr. Tomko and Mr. Malone:

In response to your request on behalf of the City of Vallejo, to increase EDA funding for the project by $555,927, the Economic Development Administration (EDA) agrees to do so by means of award amendment. All other terms and conditions of the award, including the requirement for periodic progress and financial reporting, shall continue and remain unchanged.

This letter serves as the notice of an offer of financial assistance award amendment. The Amendment to Financial Assistance Award shall be valid on the date of an authorized official’s signature on each of the enclosed forms. The acceptance must be executed within 30 days of the receipt of this letter and the enclosures. Each financial assistance award amendment form must have a scanned or certified electronic signature.

Please, return a signed copy of the Amendment to
Financial Assistance Award form via e-mail to Winnie Wakaba at [email protected] with a copy to me at [email protected].

If anyone has questions about the financial assistance award amendment or any other matter pertaining to the financial assistance award, please, contact Winnie Wakaba at 206.379.0349 or [email protected]

Sincerely,

Sheba Person-Whitley
Regional Director

Enclosures

Attachment A EDA Award No. 07-79-07757.01
Amendment No. 2 City of Vallejo
Attachment A

Amendment to Specific Award Conditions

Amend the following Specific Award Conditions (SACs):

Replace SAC 1 in its entirety with the below:

1. This EDA Award supports the work described in the approved final scope of work, which is incorporated by reference into this Award, as the Authorized Scope of Work. All work on this project must be consistent with the Authorized Scope of Work, unless the Grants Officer has authorized a modification of the scope of work in writing through an amendment memorialized by a fully executed Amendment to Financial Assistance Award (Form CD- 451).

The Authorized Scope of Work for this project includes:

Conducting a comprehensive infrastructure study of Mare Island to assess the current condition and capacity of roads, sanitary sewer, and water systems. The assessment will include dry utilities, a desktop geotech review, and some public meetings.

No construction activities are permitted under this Award. EDA does not authorize any groundbreaking disturbance, including but not limited to, earthmoving, construction, or demolition activities, including the solicitation of bids or design and engineering activities proceeding past conceptual design as determined by EDA.

Replace SAC 10 in its entirety with the below:

10. ALLOWABLE COSTS AND AUTHORIZED BUDGET: Total allowable costs will be determined after the final financial documents are submitted in accordance with the applicable authorities specified on the Financial Assistance Award (Form CD-450), including the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR part 200.

Line-Item Budget:

A. Under the terms of the Award, the total approved/authorized budget is:

Federal Share (EDA) $1,515,927
Non-Federal Matching
Share $540,000
Total Project Cost $2,055,927

Attachment A EDA Award No. 07-79-07757.01
Amendment No. 2 City of Vallejo
B. Under the terms of this Award, the total approved line-item budget is:

Item Federal Share Non-Federal Share Total

1. Personnel $0 $167,832 $167,832

2. Fringe Benefits $0 $72,168 $72,168

3. Travel $0 $0 $0

4. Equipment $0 $0 $0

5. Supplies $0 $0 $0

6. Contractual $ 1,440,927 $300,000 $ 1,740,927

7. Construction $0 $0 $0

8. Other $75,000 $0 $75,000
Total Direct Charges $1,515,927 $540,000 $2,055,927

9. Indirect Charges $0 $0 $0
Total Project Cost $1,515,927 $540,000 $2,055,927

Add SAC 20:

20. CONTRACT CHANGE ORDERS: Recipient is required to provide any contract change orders to EDA for its review and written approval. Work on the Project may continue pending EDA review and approval of the change order, but all such work will be at the Recipient’s risk as to whether the cost of the work is eligible for EDA reimbursement.

All other terms and conditions of the Financial Assistance Award remain in full force and effect.

RESOLUTION NO. 23-_____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO ACCEPTING AN INCREASED GRANT AWARD OF $555,927 FROM THE U.S. DEPARTMENT OF

COMMERCE ECONOMIC DEVELOPMENT ADMINISTRATION (EDA) FOR THE

MARE ISLAND INFRASTRUCTURE ASSESSMENT PROJECT, APPROVING THE

FIRST AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH WEST YOST & ASSOCIATES, INC. AND AUTHORIZING THE

CITY MANAGER TO EXECUTE SAME
WHEREAS, on October 28, 2020, the City Council (Council) adopted a Resolution authorizing the City of Vallejo (City) staff, in partnership with the Vallejo Flood and Wastewater District (VFWD) to submit a grant application to the United States Department of Commerce Economic Development Administration (EDA) Economic Adjustment Assistance Program for an Infrastructure Study and Assessment on Mare Island; and WHEREAS, on October 30, 2020, City staff submitted a grant application to EDA requesting $960,000 for the Mare Island Infrastructure Assessment Project (Project); and WHEREAS the Project will promote economic development, encourage regional job growth; and serve to strengthen communities in Vallejo; and
WHEREAS, on September 7, 2021, the City received a Letter of Award from the EDA approving a grant in the amount of $960,000 for investment in the Project; and WHEREAS the Nimitz Group, now Mare Island Co., agreed to provide $300,000 to the City, if awarded the grant for the Project, as a local match, and the City and the VFWD agreed to commit staff time at a cost of $240,000 in local match funds, to bring the project total to $1,500,000; and WHEREAS, City’s Economic Development, Public Works, and Water Department staff, collaborated with the VFWD staff to develop a Request for Proposals for Professional Services, released on June 17, 2022, to conduct a comprehensive infrastructure assessment of Mare Island, received three responsive proposals, which were evaluated by the evaluation team, to be consistent with criteria to meet the objectives of the Project implementation, and to be in compliance with the U.S. Department of Commerce grant requirements; and WHEREAS, City Economic Development, Public Works, and Water Departments staff, collaborated with the VFWD staff in determining that West Yost & Associates, Inc. was the top ranked firm, negotiated scope and fees, and concurred that the final proposal made by West Yost & Associates, Inc. is acceptable to carry out the project, and within the budget available to implement the project; and

WHEREAS, on November 15, 2022, Council approved the contract with West Yost & Associates, Inc., in the amount of $1,260,000 to implement the EDA funded Project to complete an island- wide infrastructure assessment on Mare Island, including roads, sanitary sewer, and storm water, as the Scope of the Project. The proposal also included Optional Tasks, Scope and Fees that could be added should additional funds became available; and
WHEREAS, on December 15, 2022, City staff transmitted a request for additional funding to the EDA, asking for an increase to the grant funds in the amount of $555,927, the amount that City and VFWD staff negotiated with West Yost & Associates, Inc., for the Optional Tasks; and WHEREAS, on June 5, 2023, the City received notification from the EDA informing the City that the additional funding request had been conditionally approved; and WHEREAS, on August 28, 2023, the EDA provided official notice of the EDA Grant Amendment No. 2 to increase the grant award by $555,927; and
WHEREAS, after obtaining the additional funds from EDA, City can fund the negotiated Optional Tasks Scope of the West Yost & Associates, Inc., Professional Services Contract by approving an Amendment to the contract, for an increased amount of $555,927; and WHEREAS, completing the Project requires the acceptance of the EDA funds through execution of an EDA grant amendment, and execution of an amendment to the West Yost & Associates, Inc., contract.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby:

1. Accepts the U.S. Department of Commerce Economic Development Administration grant Amendment No. 2 for an additional $555,927 in grant funds for the Mare Island Infrastructure Assessment Project.

2. Approves the First Amendment to the Consultant and Professional Services Agreement with West Yost & Associates, Inc. to increase the contract by $555,927 for a not to exceed amount of $1,815,927 to implement the Mare Island Infrastructure Assessment Project.

BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to execute: 1) the U.S. Department of Commerce Economic Development Administration grant Amendment No. 2 in the amount of $555,927 for the Mare Island Infrastructure Assessment Project; and 2) the First Amendment to the Consultant and Professional Services Agreement with West Yost & Associates, Inc. to increase the contract by $555,927 for a not to exceed amount of $1,815,927.

Adopted by the City Council of the City of Vallejo at a regular meeting held on September 26, 2023 with the following vote:

AYES:

NOES: None
ABSENT: None
ABSTAIN: None
______________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
_________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CONSENT CALENDAR 8.N.

DATE: September 26, 2023
TO: Mayor and Members of the City Council
FROM: Gillian Haen, Assistant City Manager
SUBJECT: ADOPT A RESOLUTION APPROVING THE FOURTH AMENDMENT TO THE PURCHASE

AND SALE AGREEMENT AND JOINT ESCROW INSTRUCTIONS BY AND BETWEEN

THE CITY OF VALLEJO AND BLUE ROCK SPRINGS, LLC TO EXTEND THE TIME IN

WHICH TO NEGOTIATE THE PARTICIPATION AND PERFORMANCE AGREEEMENTS

AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME

RECOMMENDATION
Adopt a resolution approving the Fourth Amendment to the Purchase and Sale Agreement and Joint Escrow Instructions by and between the City of Vallejo and Blue Rock Springs, LLC to extend the time in which to negotiate Participation and Performance Agreements and authorizing the City Manager to execute same.

REASONS FOR RECOMMENDATION
The Third Amendment to the PSA for the revitalization of the Blue Rock Springs Golf Course Housing Project is scheduled to expire on September 29, 2023. This Fourth Amendment provides the parties with an additional 180 days in which to negotiate and execute the Participation Agreement and Performance Agreement, respectively.

BACKGROUND AND DISCUSSION
Purchase and Sale Agreement
On November 15, 2022, the City Council approved the Purchase and Sale Agreement and Joint Escrow Instructions (PSA) for 655 Columbus Parkway to Blue Rock Springs, LLC, which proposes to develop housing and commercial uses on the property. Escrow closed on or about December 28, 2022. Subsections 6(d)(i) and 6(f)(i) of the PSA provide that the parties may extend the time period in which to negotiate and execute a Participation Agreement and Performance Agreement, respectively, subject to written agreement executed by both parties. This Fourth Amendment extends the deadline from September 29, 2023 to Wednesday, March 27, 2024.

FISCAL IMPACT
Amending the PSA does not pose any fiscal impacts to the General Fund.

ENVIRONMENTAL REVIEW
Amending the PSA is exempt from (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378. A full environmental review will be undertaken, at the expense of the developer, with review of a related development proposal.

ATTACHMENTS

Date: September 26, 2023
Subject: ADOPT A RESOLUTION APPROVING THE FOURTH AMENDMENT TO THE

PURCHASE AND SALE AGREEMENT AND JOINT ESCROW INSTRUCTIONS BY

AND BETWEEN THE CITY OF VALLEJO AND BLUE ROCK SPRINGS, LLC TO

EXTEND THE TIME IN WHICH TO NEGOTIATE THE PARTICIPATION AND

PERFORMANCE AGREEEMENTS AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE SAME

Page 2 ends

1. Resolution Approving 4th Amendment to Purchase and Sale Agreement for Blue Rock Springs_CAO Stamp

2. Exhibit A-Fourth Amendment PSA CAO Stamp

CONTACT
Gillian Haen, Assistant City Manager (707) 648-4163
[email protected]
Michal Nimon, Economic Development Director (707) 648-4109 [email protected]

RESOLUTION NO. 23-_______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING

THE FOURTH AMENDMENT TO THE PURCHASE AND SALE AGREEMENT AND

JOINT ESCROW INSTRUCTIONS BY AND BETWEEN THE CITY OF VALLEJO AND

BLUE ROCK SPRINGS, LLC TO EXTEND THE TIME IN WHICH TO NEGOTIATE

THE PARTICIPATION AND PERFORMANCE AGREEMENTS AND AUTHORIZING

THE CITY MANAGER TO EXECUTE SAME
WHEREAS, the City of Vallejo (“City”) and Blue Rock Springs, LLC (“BRS”) are parties to that certain Purchase and Sale Agreement and Joint Escrow Instructions dated as of December 20, 2022 (“Agreement”), pursuant to which BRS agreed to acquire that certain real property commonly known as 655 Columbus Parkway, Vallejo, California (“Subject Property”); and
WHEREAS, escrow closed on Blue Rock Springs’ acquisition of the Subject Property on or about December 28, 2022; and
WHEREAS, subsections 6(d)(i) and 6(f)(i) of the Agreement provide that the parties may extend the time period in which to negotiate and execute a Participation Agreement and Performance Agreement, respectively, subject to a written agreement executed by both parties extending such deadline; and
WHEREAS, the parties desire to amend the Agreement to provide additional time in which to complete their negotiations.

NOW THEREFORE, BE IT RESOLVED that the Fourth Amendment to the Purchase and Sale Agreement and Joint Escrow Instructions extending the deadline in which to negotiate and execute a Participation Agreement and Performance Agreement to March 27, 2024, is hereby approved.

BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute said Fourth Amendment with such modifications as may be recommended by the City Attorney.

PASSED AND ADOPTED by the City Council of the City of Vallejo at a regular meeting thereof held on September 26, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Robert H. McConnell
Sampayan
ATTEST:

Dawn Abrahamson, City Clerk

Page 1 ends

FOURTH AMENDMENT TO PURCHASE AND SALE AGREEMENT

AND JOINT ESCROW INSTRUCTIONS
This Fourth Amendment to Purchase and Sale Agreement and Joint Escrow Instructions (“Fourth Amendment”) is made and entered into by and between the City of Vallejo, a municipal corporation (“City”) and Blue Rock Springs, LLC, a Delaware limited liability company, or its assignee (“BRS”) (each a “Party,” and collectively, “Parties”), dated for reference purposes as of September 1, 2023.

RECITALS
A. City and BRS are parties to that certain Purchase and Sale Agreement and Joint Escrow Instructions dated as of December 20, 2022 (“Agreement”), pursuant to which BRS agreed to acquire that certain real property commonly known as 655 Columbus Parkway, Vallejo, California (“Subject Property”).

B. Escrow closed on BRS’ acquisition of the Subject Property on or about December 28, 2022.

C. Section 6(d)(i) and 6(f)(i) of the Agreement provide that the Parties may extend the time period in which to negotiate and execute a Participation Agreement and Performance Agreement, respectively, subject to a written agreement executed by both Parties extending such deadline.

D. Section references and capitalized terms not defined in this Fourth Amendment shall have the meanings given to them in the Agreement.

NOW, THEREFORE, in consideration of the foregoing, and the mutual promises and covenants contained in this Agreement, the receipt and adequacy of which is acknowledged, the Parties, intending to be legally bound, agree as follows:

AGREEMENT
The Recitals set forth in the introductory paragraphs of this Fourth Amendment constitute a material part of this Fourth Amendment, and are fully incorporated herein by this reference, as if set forth in their entirety.

1.Participation Agreement; Performance Agreement. Section 6(d)(i) and 6(f)(i) of the Agreement shall be and hereby are amended to provide that the Parties shall have four hundred fifty-six (456) days after Close of Escrow, i.e., until Wednesday, March 27, 2024, to negotiate and execute a Participation Agreement and Performance Agreement, respectively. The date for Rescission to occur based on a failure to negotiate and execute such agreement(s) shall be and hereby is similarly extended.

2.Ratification. The Agreement, as amended, is hereby ratified and the Parties hereby reaffirm their obligations under the Agreement, as so amended as described herein. Except as otherwise provided in this Fourth Amendment, the terms of the Agreement are not modified, altered or amended, and remain in full force and effect.

Page 2 ends

IN WITNESS WHEREOF, the Parties have executed this Fourth Amendment as of the date first written above.

CITY OF VALLEJO
a municipal corporation
_____________________________________
By: Michael Malone
Its: City Manager

BLUE ROCK SPRINGS, LLC
a Delaware limited liability company
_________________________________
By: LEWIS MANAGEMENT CORP.,
a Delaware corporation
Its: Manager
_________________________________
By: John M. Goodman
Its: Chief Executive Officer and
Senior Executive Vice President
ATTEST:
_____________________________________
By: Dawn Abrahamson
Its: City Clerk
APPROVED AS TO CONTENT:
_____________________________________
By: Gillian Hayes
Its: Assistant City Manager
APPROVED AS TO FORM:
____________________________________
By: Veronica A. F. Nebb
Its: City Attorney
ACTION ITEM 9.A.

DATE: September 26, 2023
TO: Mayor and Members of the City Council
FROM: Michael Malone, City Manager
Terrance Davis, Assistant City Manager
SUBJECT: ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2023-24 BUDGET TO

REALLOCATE EXPENDITURES FROM THE AMERICAN RESCUE PLAN ACT (ARPA) CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS (STEP 2)

RECOMMENDATION
Amend FY 2023-24 ARPA budget to account for the amount of $862,000 to be reallocated from the first tranche of funds.

REASONS FOR RECOMMENDATION
This proposed action is the second step of the City Charter required two-step budget amendment process following the notice of intent to amend the Fiscal Year 2023-24 budget on September 12, 2023.

BACKGROUND AND DISCUSSION
Background
On March 11, 2021, President Biden signed the American Rescue Plan Act (ARPA) into law, delivering $1.9 trillion of aid towards addressing the COVID pandemic and corresponding economic crisis. This legislative package included $350 billion in federal fiscal relief to local governments. This provision of the American Rescue Plan is referred to as the Coronavirus State and Local Fiscal Recovery Funds (SLFRF). It includes $65.1 billion of direct and flexible aid to American cities, towns, and villages. The City of Vallejo was a recipient of these funds in the amount of $25,727,736.

The Local Fiscal Recovery Funds are designed to bolster agencies' responses to the COVID-19 pandemic and its economic impacts by supporting the immediate pandemic response, bringing back jobs, and laying the groundwork for a strong and equitable recovery. These funds must be obligated by December 31, 2024, and expended by December 31, 2026. The relief has the following objectives:
• Support urgent COVID-19 response efforts to continue to decrease the spread of the virus and bring the pandemic under control
• Replace lost public sector revenue to strengthen support for vital public services and help retain jobs • Support immediate economic stabilization for households and businesses • Address systemic public health and economic challenges that have contributed to the unequal impact of the pandemic

The Treasury Department released an Interim Final on May 17, 2021, and allowed for comments until July 16, 2021. The Department of Treasury announced that the Final Rule took effect on April 1, 2022.

The allowable uses under the Final Rule include the following:

Date: September 26, 2023
Subject: ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2023-24 BUDGET TO

REALLOCATE EXPENDITURES FROM THE AMERICAN RESCUE PLAN ACT (ARPA) CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS (STEP 2)

Page 2 ends

• Support public health expenditures, by, for example, funding COVID-19 mitigation efforts, medical expenses, behavioral healthcare, and specific public health and safety staff • Address negative economic impacts caused by the public health emergency, including economic harms to workers, households, small businesses, impacted industries, and the public sector • Replace lost public sector revenue, using this funding to provide government services to the extent of the reduction in revenue experienced due to the pandemic • Provide premium pay for essential workers, offering additional support to those who have and will bear the most significant health risks because of their service in critical infrastructure sectors • Invest in water, sewer, and broadband infrastructure, making necessary investments to improve access to clean drinking water, support vital wastewater and stormwater infrastructure, and to expand access to broadband internet

Ineligible uses include the following:
• Contribution towards federal matching requirements, pension liability, financial reserves, legal settlements, and debt service
• Infrastructure not directly addressed in the Rescue Plan • Changes that reduce net tax revenue

On August 10, 2023, the Secretary of the Treasury issued an interim final rule to implement amendments created by the Consolidated Appropriations Act of 2023. This Interim Rule provided guidance and parameters for new eligible categories. The categories are as follows:
• Expenditures that provide emergency relief from natural disasters • Funding transportation infrastructure eligible projects and matching funds. • Spending on any program, project, or service that would also be eligible under HUD’s Community Development Block Grant program.

The Interim Final Rule was recently published in the Federal Register, kicking off a 60-day comment period.

The timeline for the Final Rule is uncertain. The volume and complexity of the comments will determine how long it will take to proceed to a Final Rule. The earlier existing categories under the 2022 Final Rule remain unchanged.

Community Feedback

In April 2021, staff created a webpage where community members could learn more about the Rescue Plan and submit ideas - https://www.myvallejo.com/american-rescue-plan-act. The page has continued to be updated as more information and resources have become available. As of early September, over 1,000 visitors and more than 500 people have engaged with the web page. Ideas were collected from the launch of the webpage to August 15 and then reviewed and categorized by staff. The top ten categories of ideas in order of interest include:

1. Homelessness and Mental Health

2. Streets Safety

3. City Infrastructure
Date: September 26, 2023
Subject: ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2023-24 BUDGET TO

REALLOCATE EXPENDITURES FROM THE AMERICAN RESCUE PLAN ACT (ARPA) CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS (STEP 2)

Page 3 ends

4. Road/Street Maintenance

5. Schools/Education

6. Food Insecurity

7. Housing

8. Public Safety

9. Small Business

10. Code Enforcement

Discussion
After evaluating the progress of the Council-approved projects that received SLFRF funding allocations in the first tranche, it has been determined that there will be a balance remaining of $862,000. Staff recommends the following allocation criteria and projects based on community needs and government operations.

Allocation Criteria
Allocate to one-time projects
Allocating funding towards one-time projects limits the City's ongoing liabilities and increases the City's fiscal health. Projects that require ongoing support from the General Fund are not recommended. Instead, staff suggests allocating funds to one-time projects to promote fiscal security.

Allocate the funds consistent with the City Council and community member input Staff recommends supporting projects and programs that are consistent with City Council desires and feedback from community members. Specifically, staff suggests using the City Council's vision for a safe, prosperous, and vibrant City as the basis of the allocation categories.

Allocate the funds for projects that will result in a return on investment and community impact

Recommendations
The recommendation before City Council on September 12, 2023 was to provide funding for the following high-priority areas:

The Vallejo Naval &
Historical Museum
$410,000 Funding would allow for barrier removal and
Americans with Disability Act (ADA) improvements
to the museum. These improvements would
increase public access, upgrade lighting, and
enhance the audio/visual systems used for
community programs.

Broadway Project $200,000 This allocation would address a funding shortfall in the Broadway low-income housing project.

Main Street $100,000 Provide funding for Vallejo First Corporation with the purpose of revitalizing the City’s downtown core
while promoting economic activity.

Empress Theatre $100,000 This project would fund an upgrade to the historic theatre’s audio/visual systems. The upgrade will
allow for the support of a broader variety of cultural, educational, and entertainment performances.

Humane Society $52,000 Expenditures here will fund additional cost increases associated with ongoing animal care
Date: September 26, 2023
Subject: ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2023-24 BUDGET TO

REALLOCATE EXPENDITURES FROM THE AMERICAN RESCUE PLAN ACT (ARPA) CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS (STEP 2)

Page 4 ends

services while providing equity adjustments to
support staffing and contract service costs.

Staff suggested alternative options are as follows:

Vallejo Marina Dredging $500,000 The project will improve access by funding small interim emergency dredging. The dredging will address increased siltation at the entrance of the Marina and the fuel island.

Skate park $41,000 The purpose of this allocation is to close the funding gap for the Modernize Vallejo Skatepark project from the Cycle 8 Participatory Budgeting process. The result of the funding will rejuvenate the skate facility at Wardlaw Park with state- of-the-art obstacles.

Council's Direction
After a presentation to Vallejo's City Council on September 12, 2023, the Council's direction is to pursue the following projects with the reallocated first tranche funds (also detailed on page 2 of Exhibit A attached):

Broadway Project $200,000 This allocation would address a funding shortfall in the Broadway low-income housing project.

Main Street $40,000 Provide funding for Vallejo First Corporation with the purpose of revitalizing the City’s downtown core
while promoting economic activity.

Humane Society $52,000 Expenditures here will fund additional cost increases associated with ongoing animal care
services while providing equity adjustments to
support staffing and contract service costs.

Grants for Small
Businesses
$60,000 Funds designated for this project will support
Vallejo's small businesses by providing grants for
safety purposes.

Moreover, the Council approves the balancing of the first tranche budget to account for overtures and shortfalls as delineated below and in the attached Exhibit A , 1st page:

Authorized
ARPA
Project
Number
Project
Name
Scope Project
Number
Allocation
Date: September 26, 2023
Subject: ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2023-24 BUDGET TO

REALLOCATE EXPENDITURES FROM THE AMERICAN RESCUE PLAN ACT (ARPA) CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS (STEP 2)

Page 5 ends

1 Homeless
Response
Efforts

These funds will be used to provide hotel
vouchers to unsheltered individuals and
deliver other homeless support services in
conjunction with non-profit organizations.

MY2201 ($1)
5 Community
Violence
Intervention

These funds will be used to support
community violence intervention programs,
including the City's neighborhood watch
program through the addition of three
limited-term Police Assistants and vehicles for
the staff.

Salary &
Benefits
$85,577

7 Station Tone
Alerting
System

This project will replace the tone alert system
in all 7 Vallejo fires stations (station alert
software, cabling, lights, and speakers). The
tone alert system alerts the fire fighters when
a new emergency call is in progress. The
system is over 20+ years old and seriously
well beyond its useful end of life.

FIRE13 $508
9 Planning
Support

This project will include various assessments
and long-term plans to benefit the City and its
residents. Some of these efforts include a
food desert survey, a climate planning
supplement, and the State-mandated update
of three Elements of the General Plan,
including Environmental Justice, Safety, and
Housing.

MY2209 ($369,000)
10 Grant
Software
and Staff

These funds will fund two limited-term Grants
Administrative Analysts.

Salary,
Benefits,
and
Supplies
($350,446)
10 Grant
Software
and Staff

These funds will cover the implementation of
a grants management system.

IT000 $72,560
11 COVID-19
Delta Variant
Coordination

These funds will be used to hire a limited-
term employee to coordinate COVID-19
communications, compliance, monitoring and
tracking for City employees.

Salary,
Benefits,
and
Supplies
($221,264)
12 Glen Cove
Fire Station
Reopening

This project will fund the reopening of the
Glen Cove Fire Station. Specifically, these
funds will go towards fire station
rehabilitation and the purchase of apparatus
needed to become fully operational.

FIRE13 ($9,183)
Date: September 26, 2023
Subject: ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2023-24 BUDGET TO

REALLOCATE EXPENDITURES FROM THE AMERICAN RESCUE PLAN ACT (ARPA) CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS (STEP 2)

Page 6 ends

12 Glen Cove
Fire Station
Reopening

Services ($70,751)

Total ($862,000)

FISCAL IMPACT
There is no fiscal impact on the (1) General Fund Recovery Fund (#004). It is reallocating the $862,000 expenditure budget from existing projects to new projects determined by the Council. Revenue and expenditure budget on the (2) Capital Outlay Fund (#201) will increase by $556,884 to reallocate funding from existing projects to new projects approved by the Council.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Resolution-ARPA Reallocation Amendment FY 23-24-CAO STAMP

2. Exhibit A - ARPA Tranche 1 Reallocation

3. Exhibit B - ARPA Tranche 1 Reallocation Budget Amendment

CONTACT
Michael Malone, City Manager (707) 648-4576
[email protected]
Terrance Davis, Assistant City Manager (707) 648-4577
[email protected]

RESOLUTION NO. ________
A RESOLUTION AMENDING FISCAL YEAR 2023-24 BUDGET IN THE AMOUNT OF $862,000 TO REALLOCATE EXPENDITURES FROM THE AMERICAN RESCUE PLAN

ACT (ARPA) CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS WHEREAS, City Charter Section 703 requires that available funds not included in the budget may be appropriated by the City Council after giving one week’s notice of intention to do so; and
WHEREAS, on March 11, 2021, President Joe Biden signed into law the $1.9 trillion dollar American Rescue Plan Act (ARPA) to provide continued relief from the impact of the COVID- 19 pandemic; and
WHEREAS, the City of Vallejo received $25,727,736 in funding in two tranches; and WHEREAS, after evaluation of the City of Vallejo’s ARPA Projects under the first tranche, Staff has concluded that $862,000 is in need of reallocation; and WHEREAS, on September 12, 2023, the City Council reviewed the intent to amend the budget to reallocate the remaining first tranche of American Rescue Plan Act (ARPA) funds and directed Staff to amend FY 2023-24 budget; and
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby reallocates American Rescue Plan Act (ARPA) Coronavirus State and Local Fiscal Recovery Funds as outlined in Exhibit A; and
BE IT FURTHER RESOLVED that the City Council hereby increases the Capital Outlay Fund revenue and expenditure budget by $556,884, as outlined in Exhibit B.

Adopted by the Council of the City of Vallejo at a meeting held on September 26, 2023, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________________

ROBERT MCCONNELL, MAYOR
ATTEST:

______________________________________
DAWN G. ABRAHAMSON, CITY CLERK

Exhibit A – ARPA Tranche 1 Reallocation
Authorized
ARPA
Project
Number
Project Name Scope Project
Number Allocation
1 Homeless Response
Efforts

These funds will be used to provide hotel vouchers to
unsheltered individuals and deliver other homeless
support services in conjunction with non-profit
organizations.

MY2201 ($1)
5 Community Violence
Intervention

These funds will be used to support community
violence intervention programs including the City's
neighborhood watch program through the addition
of three limited term Police Assistants and vehicles
for the staff.

Salary &
Benefits
$85,577

7 Station Tone Alerting
System

This project will replace the tone alert system in all 7 Vallejo fires stations (station alert software, cabling, lights, and speakers). The tone alert system alerts the fire fighters when a new emergency call is in
progress. The system is over 20+ years old and
seriously well beyond its useful end of life.

FIRE13 $508
9 Planning Support

This project will include various assessments and
long-term plans to benefit the City and its residents.

Some of these efforts include a food desert survey,
climate planning supplement, and the State
mandated update of three Elements of the General
Plan, including Environmental Justice, Safety, and
Housing.

MY2209 ($369,000)
10 Grant Software and Staff

These funds will fund two limited-term Grants
Administrative Analysts.

Salary,
Benefits,
and
Supplies
($350,446)
10 Grant Software and Staff

These funds will cover the implementation of a
grants management system.

IT000 $72,560
11 COVID-19 Delta Variant
Coordination

These funds will be used to hire a limited term
employee to coordinate COVID-19 communications,
compliance, monitoring and tracking for City
employees.

Salary,
Benefits,
and
Supplies
($221,264)
12 Glen Cove Fire Station
Reopening

This project will fund the reopening of the Glen Cove
Fire Station. Specifically, these funds will go towards fire station rehabilitation and the purchase of
apparatus needed to become fully operational.

FIRE13 ($9,183)
12 Glen Cove Fire Station
Reopening

This project will fund the reopening of the Glen Cove
Fire Station. Specifically, these funds will go towards fire station rehabilitation and the purchase of
apparatus needed to become fully operational.

Services ($70,751)

Total ($862,000)
Exhibit A – ARPA Tranche 1 Reallocation
Proposed ARPA
Project Number Project Name Scope Project
Number Allocation
33 The Vallejo
Naval &
Historical
Museum

Funding would allow for barrier removal and
Americans with Disability Act (ADA) improvements
to the museum. These improvements would
increase public access, upgrade lighting, and
enhance the audio/visual systems used for
community programs.

MY2401 $410,000
34 Broadway
Project

This allocation would address a funding shortfall in
the Broadway low-income housing project.

MY2402 $200,000
35 Main Street

Provide funding for Vallejo First Corporation with
the purpose of revitalizing the City’s downtown core
while promoting economic activity.

MY2403 $40,000
36 Empress
Theatre

This project would fund an upgrade to the historic
theatre’s audio/visual systems. The upgrade will
allow for the support of a broader variety of
cultural, educational, and entertainment
performances.

MY2404 $100,000
27 Humane Society

Funds used to support community violence
intervention programs including the City’s
neighborhood watch program through three limited
term Police Assistants and vehicles for staff.

MY2405 $52,000
38 Grants for Small
Business

Funds designated for this project will support
Vallejo's small businesses by providing grants for
safety purposes.

MY2406 $60,000

Total $862,000

Capital Outlay Fund (#201) Project # MY2201 Revenues Expenditures Transfer In (1) $
Homeless Response Efforts (1) $
Capital Outlay Fund (#201) Project # FIRE13 Revenues Expenditures Transfer In 508 $
Station Tone Alerting System 508 $
Capital Outlay Fund (#201) Project # MY2209 Revenues Expenditures Transfer In (369,000) $
Planning Support (369,000) $
Capital Outlay Fund (#201) Project # IT000 Revenues Expenditures Transfer In 72,560 $
Grants Management System 72,560 $
Capital Outlay Fund (#201) Project # FIRE13 Revenues Expenditures Transfer In (9,183) $
Glen Cove Fire Station Reopening (9,183) $
Capital Outlay Fund (#201) Project # MY2401 Revenues Expenditures Transfers In 410,000 $
The Vallejo Naval & Historical Museum 410,000 $
Capital Outlay Fund (#201) Project # MY2402 Revenues Expenditures Transfers In 200,000 $
Broadway Project 200,000 $
Capital Outlay Fund (#201) Project # MY2403 Revenues Expenditures Transfers In 40,000 $
Main Street 40,000 $
Capital Outlay Fund (#201) Project # MY2404 Revenues Expenditures Transfers In 100,000 $
Empress Theatre 100,000 $
Capital Outlay Fund (#201) Project # MY2405 Revenues Expenditures Transfers In 52,000 $
Humane Society 52,000 $
Capital Outlay Fund (#201) Project # MY2406 Revenues Expenditures Transfers In 60,000 $
Grants for Small Business 60,000 $
Totals Revenues Expenditures
Capital Outlay Fund (#201) 556,884 $ 556,884$ Exhibit B
ACTION ITEM 9.B.

DATE: September 26, 2023
TO: Mayor and Members of the City Council
FROM: Michael Malone, City Manager
Kristen Bennett, Program Manager
Natalie Peterson, Assistant to the City Manager
SUBJECT: ADOPT CITY COUNCIL 2023 AND MULTIYEAR GOALS AND PRIORITIES

RECOMMENDATION
Adopt a resolution establishing the Vallejo City Council’s Fiscal Year 2023-2024 and Multiyear Community Goals and Priorities.

REASONS FOR RECOMMENDATION
On April 14, 2023, the City Council and the City’s senior leadership team participated in a facilitated Goal Setting workshop. At the workshop, Council discussed their broad-based goals for the community and reviewed their previously established multi-year goals. On September 19, 2023 Council reviewed the multiyear goals and priorities and provided additional clarification to staff.

BACKGROUND AND DISCUSSION
On April 14, 2023, the City Council gathered at Cal Maritime for an all-day goal-setting workshop with members of the City’s leadership team as well as public participants. The workshop was facilitated by consultants from Baker Tilly, and provided an opportunity for Councilmembers to review governance roles, discuss Council protocols, participate in team-building exercises, and to outline goals and priorities for Fiscal Year 2023-24, as well as multi-year goals. The Goal Setting Draft document created by Baker Tilly that outlines the day is attached.

In April 2022 City Council meet for Goal Setting and on July 19, 2022 adopted a resolution establishing the Fiscal Year 2022-23 Goal as: Economic Development and four Multiyear goals: Economic Development Strategy, Youth Programming, Affordable Housing Plan and Police Reform. These Multiyear goals were revisited by Council and updated during FY23-24 goal setting. During the April 2023 goal setting Council updated the language for the multiyear goals and added a fifth goal category for Fiscal Year 2023-24 to read:

1. Public Safety

2. Efficient, Effective and Responsive Government

3. Implement Economic Development Strategy

4. Housing/Unhoused

5. Youth Development

During the goal setting process Councilmembers had the opportunity to add specific interests or projects within these goal categories. Once topics were noted, Councilmembers then had the opportunity to vote for their two priority interests/projects.

At a Special Council Meeting on September 19, 2023 staff presented Council with a Council Goals-At-A- Glance document that outlined Council’s: Priority Area, Goal/Outcome, Strategy/What we want to achieve

Date: September 26, 2023
Subject: ADOPT CITY COUNCIL 2023 AND MULTIYEAR GOALS AND PRIORITIES

Page 2 ends

(multi-year), Council Direction & Focus 2023-24, Metrics, and City Response 2023-2024 outputs. During the meeting Council had the opportunity to provide additional information and clarification, while fine tuning their FY23-24 Council Goals. The 23-24 at-a-glance document (attached) was updated to incorporate Council’s guidance and reflect the recommendations made on September 19th. Council’s priority areas, goals/outcomes, and council directions are listed in the attachment entitled Goals at-a-Glance FY 23-24.

FISCAL IMPACT
There is no fiscal impact associated with this action.

ATTACHMENTS

1. Goals at-a-Glance FY 23-24

2. City Council FY 2023-2024 Multiyear Goals and Priorities Reso - CAO STAMP

CONTACT
Michael Malone, City Manager (707) 648-4308
[email protected]

Multi-Year Goals & Strategy – At-a-Glance
How to use this document: This document was drafted to help create alignment and shared understanding in the language Council and Staff are using as we discuss goals and a multi-year strategy for achieving positive outcomes for the City of Vallejo. Below you will find a description of the information in each column

2 City of Vallejo Multi-Year Goals & Strategy At-A-Glance Priority
Area
Goal / Outcome Strategy / What we want to achieve
(Multi-year)
Council Direction
& Focus 2023-2024
Metrics / Data for determining
if we are successful
City Response
2023-2024 Outputs
Public Safety
Goal: Vallejo is a safe
environment for living,
working, and playing
Critical focus:

Rebuilding the police
department and public
trust in the police

1. Law Enforcement, Fire Emergency Response &
Code Enforcement– ensure prompt response to
calls for service across the city by measuring
response times, to enhance department operations,
promote adherence to policies and strategic plans,
and detect patterns of policing
Note: Public Safety also includes addressing areas
that are related to Public Works, Planning &
Development Services
•Street calming safety
(4)
•Fully staff police, fire
& city staff (3)
•Cross streetlights /
Valley & Red program
enforcement – light
(license plate
renewals) (2)
•Crime rates by type and location
•Blight cases, code enforcement
cases
•Response time
•Staffing levels & retention
(current, hired, lost, laterals,
vacancies etc.)
•PD & Fire strategic plans
•Timely union contracts
•Police HQ financing plan &
plan for moving the corp.
yard
•Retention plan
•Incentive plan for
recruitment
•Dispatch relocation
•Secure resource(s) for
temporary law
enforcement support
3 City of Vallejo Multi-Year Goals & Strategy At-A-Glance Priority
Area
Goal /
Outcome
Strategy / What we want to achieve
(Multi-year)
Council Direction
& Focus 2023-2024
Metrics / Data for
determining if we
are successful
City Response
2023-2024
Outputs
Efficient,
effective and
responsive
government
Goal: Vallejo has
the capacity and
resources to
effectively
implement
Community and
Council goals in a
way that is
sustainable over
the long term
Critical focus:

Increased efforts
in communication,
outreach, and
strengthening
organizational
principles

2. Communication & Outreach – facilitate timely and effective communication throughout the organization and with the
public (press releases, communications, open data,
emergencies etc.)

3. Organizational Principles – operates responsibly and embodies transparency, accountability and innovation in all operations

4. Organizational Resources – Invests in, protects, and optimizes City resources (human, financial, physical, technological etc.)

5. Data & Record Management – Maintains, preserves and
manages City records and data so that they may serve as resources that contribute to community goals

6. Talent & Culture – Attract, develop motivate and retain a high- quality, engaged and productive workforce, focused on service excellence

7. Water Management & Delivery – Provide reliable infrastructure to deliver safe and compliant water for fire suppression, residential and commercial use

8. Safe Building & Housing – Enforcement of regulations to ensure that homes and public spaces are structurally secure, clean, visually appealing, and promote community members’ well- being

9. Safe Transportation – Maintain the transportation network to ensure community members can travel between spaces safely and efficiently in any mode of transportation
•Quarterly city strategic
planning for large issues too
big to discuss at Council
meetings with a set date
each quarter (5)
•Improve communication of
the status of properties,
development and businesses
(3)
•Provide training workshops
to Council & the Community
on how to use an indexing
system to view staff reports
•Community input, increase
community
attendance/participation (2)
•Annual report of hiring
and retention
•Annual report of
projects, policies and
goals reached
•Annual budget
•Annual report of timely
publication of agendas
before meetings
•Annual report of timely
responses to public
records requests
•# of outreach events
attended
•Average time to receive
a permit
•Average time to resolve
a see-click-fix inquiry
•Salary survey
•Timely contract
negotiations
•ARPA funding
retention strategy
•Roll out a new
ERP system
•Community
outreach events
•Training for Civic
Clerk Use
4 City of Vallejo Multi-Year Goals & Strategy At-A-Glance Priority
Area
Goal / Outcome Strategy / What we want to achieve
(Multi-year)
Council Direction
& Focus 2023-2024
Metrics / Data for determining
if we are successful
City Response
2023-2024 Outputs
Economic
Development
Strategy
Goal: Vallejo has a
supportive
infrastructure for
retaining and attracting
businesses and a stable
local economy to the
benefit of all

1. Business & Talent recruitment/retention –
Rapidly support talent attraction efforts to recruit
and retain a diverse workforce, promote and retain
local businesses, bring better paying jobs to the City

2. Property management – Rapidly promote the
revitalization and redevelopment of existing
properties to encourage sustainable economic
growth

3. Downtown, Waterfront & Mare Island
Experience – Rapidly support the development of a
downtown district, vibrant waterfront and Mare
Island to meet the needs of our community

4. Asset management – Rapidly develop and
sustain public infrastructure that serves the needs
of the community including roads, utilities, water
supply and broadband

5. Business Opportunities – Rapidly develop and
support a diverse mix of businesses and industries
by and with residents that meet the needs of the
neighborhood and attract the local workforce to
encourage economic growth and stability

6. Focus on improving public safety to retain,
support and attract businesses

7. Focus on rapidly developing priority
development areas
•Adopt ordinance
restricting
commercial vacancies
with increasing costs
for failure to comply
over time (5)
•Ordinance for short-
term rentals / Air
B&B (3)
•Retain and attract
business in
neighborhood
commercial areas
•New businesses created – by
district and location
•Jobs created
•Quarterly report on increased
revenue by category (sales,
property, retail sales etc.)
•Reduction in vacant buildings
•Ordinance development to
support ED
•Economic development
strategic plan
•Free public WIFI waterfront
& downtown project
•Execute broadband &
digital equity strategy from
2022
•PD and Fire strategic plans
•Waterfront, Downtown and
Mare Island specific plans
5 City of Vallejo Multi-Year Goals & Strategy At-A-Glance Priority
Area
Goal / Outcome Strategy / What we want to achieve
(Multi-year)
Council Direction
& Focus 2023-2024
Metrics / Data for determining
if we are successful
City Response
2023-2024 Outputs
Housing /
Unhoused
Response
Goal: Vallejo has
adequate housing and
resources for all
Critical focus:

Addressing
homelessness

1. Collaborate with regional stakeholders in
collaborative efforts to improve the effective use of
resources and promote proven best practices

2. Streamline data collection for coordination of
homelessness response efforts

3. Collaborate with regional stakeholders to
develop programs to connect those experiencing
homelessness to a variety of shelter and housing
options

4. Proactively seek funding opportunities to
meet localized needs aligned with regional goals to
prevent and address homelessness and affordable
housing

5. Support streamlined development practices to
support housing production citywide
•Develop safe
camping area for
unhoused people,
cars, RVs & tents (3)
•Access grant funding:
explore shared
housing models and
tiny homes concept
(3)
•Cooperation with
County programs (3)
•# of key stakeholder groups
consistently and intentionally
engaged
•# of people inhabiting
encampments and experiencing
homelessness on City streets is
reduced
•At risk and unhoused
individuals/families, and
concerned community members
are clear about service capacity
and where to obtain services to
prevent and address homelessness
•Shared data resources make it
easier for outreach professionals,
city staff and regional partners to
routinely make successful
referrals connecting unhoused
individuals with services to
improve outcomes
•# of City/County & other regional
partnership collaboration efforts
on funding opportunities and
receiving funding for regional
efforts (i.e. collaborative projects,
grant efforts pursued and/or
provided etc.
•Updated P.I.T. count # Jan
2024
•Continued JPA
collaborative group
•Finalizing Broadway project
to bring 47 permanent
supportive housing units to
Vallejo
•125 bed Navigation Center
construction begins Fall
2023
•Adopt housing element
•Recruit housing director
6 City of Vallejo Multi-Year Goals & Strategy At-A-Glance Priority Area Goal / Outcome Strategy / What we want to achieve (Multi-year)
Council Direction
& Focus 2023-2024
Metrics / Data for determining
if we are successful
City Response
2023-2024 Outputs
Youth
Development
Goal: Vallejo is a City
where young people
thrive

1. Increase capacity for coordination
between the City of Vallejo and the
community by identifying and
building relationships with key
youth stakeholders (2x2, GVRD,
VCUSD, etc.)

2. Increase awareness of youth
services, resources, programs and
activities in Vallejo

3. Increase youth voices, youth
engagement and youth
opportunities for residents aged 0-
25 within the City of Vallejo

4. Increase funding opportunities for
youth programs, resources and
activities

5. Increase representation of all youth
in our community
•Partner with regional
success programs (5)
•City will assist with
identifying and
partnering to create
accessible and
sustainable resources
and programs for mental
health, social emotional
learning, and academic
achievement (5)
•Collaborate and support
efforts to provide arts,
trade & vocational
schools in Vallejo
•Youth participation in
accessing community
services/resources
•Pre- and post-program
participant evaluations
•Grant funds obtained and
utilized or distributed in the
community to support Youth
focused initiatives
•Citywide Youth Needs
Assessment and
Strategic Plan
•Convene Youth
Workforce
Development cohort
•Create Internships at
City of Vallejo
organization
•Create a Youth
Council
•Create a Tech
Academy
•Partnership on
developing a youth
center
•Support NLC Youth
delegation
•Add list of available
college alternative
programs to the
Youth Resource
Guide
(apprenticeships,
trade and vocational
schools, art
programs, etc.)
RESOLUTION NO. ________
ADOPTION OF COUNCIL’S FISCAL YEAR 2023-2024 AND MULTIYEAR COMMUNITY

GOALS AND PRIORITIES
WHEREAS, on April 14, 2023 the Vallejo City Council participated in a goal setting workshop with the City’s executive staff and the public; and
WHEREAS, during this session the Council, among other things, identified goals and priorities for the City for fiscal year 2023-2024 and beyond; and
WHEREAS, on September 19, 2023, at a Special Council Meeting, Council provided additional information and clarification on their multiyear goals; and WHEREAS, there is great value for the organization in having clear direction from the Council through the adoption of goals and priority area; and
WHEREAS, establishing and adopting policy goals helps employees connect their work to the vision of the Council; and
NOW, THEREFORE BE IT RESOLVED that the Vallejo City Council does hereby approve the Fiscal Year 2023-2024 Community Goals and Priorities for the City as set forth in Exhibit A, attached hereto; and
BE IT FURTHER RESOLVED the City Manager or his designee is authorized, on behalf of the Council, to take steps which may be necessary to move these priorities forward in a timely manner and in relationship with other organizational demands and priorities.

Adopted by the Council of the City of Vallejo at a meeting held on September 26, 2023 with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST: _________________________________________
DAWN G. ABRAHAMSON, CITY CLERK

EXHIBIT A
Vallejo City Council Fiscal Year 2023-2024 and Multiyear Goals and Priorities Priority Area Goal Direction
Public Safety Goal: Vallejo is a safe environment
for living, working, and playing
Critical focus: Rebuilding the police
department and public trust in the
police
•Street calming safety
•Fully staff police, fire & city staff
•Cross streetlights / Valley & Red
program enforcement – light
(license plate renewals)
Efficient, Effective and
Responsive Government
Goal: Vallejo has the capacity and
resources to effectively implement
Community and Council goals in a
way that is sustainable over the long
term
Critical focus: Communication &
Outreach and Organizational
Principles
•Quarterly city strategic planning
for large issues too big to discuss
at Council meetings
•Improve communication of the
status of properties, development
and businesses
•Community input, increase
community
attendance/participation
Economic Development
Strategy
Goal: Vallejo has a supportive
infrastructure for retaining and
attracting businesses and a stable
local economy to the benefit of all
•Adopt ordinance restricting
commercial vacancies with
increasing costs for failure to
comply over time
•Ordinance for short-term rentals /
Air B&B
•Retain and attract businesses in
neighborhood commercial areas
Housing/Unhoused Goal: Vallejo has adequate housing
and resources for all
Critical Focus: Addressing
homelessness
•Develop safe camping area for
unhoused people, cars, RVs &
tents
•Access grant funding: explore
shared housing models and tiny
homes concept
•Cooperation with County
programs
Youth Development Goal: Vallejo is a City where young
people thrive
•Partner with regional success
programs
•City will assist with identifying and
partnering to create accessible
and sustainable resources and
programs for mental health, social
emotional learning, and academic
achievement
•Collaborate & support efforts to
provide arts, trade & vocational
schools

ACTION ITEM 9.C.

DATE: September 26, 2023
TO: Mayor and Members of the City Council
FROM: Veronica A. F. Nebb, City Attorney
Laura Zagaroli, Assistant City Attorney
SUBJECT: INTRODUCTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VALLEJO REPEALING SECTIONS 4.04.065, 5.04.066, 5.04.070 RELATING TO PEDDLERS AND 8.40.100 RELATING TO PLACING OBJECTS ON STREETS—STOPS BY VENDORS SELLING MERCHANDISE” OF THE VALLEJO MUNICIPAL CODE AND ADDING CHAPTER 5.02 “SIDEWALK/RIGHT-OF-WAY VENDING”

RECOMMENDATION
Introduce an Ordinance of the City Council of the City of Vallejo Repealing Sections 4.04.065, 5.04.066,

5.04.070 Relating to Peddlers and 8.40.100 Relating to Placing Objects on Streets—Stops by Vendors Selling Merchandise" of the Vallejo Municipal Code and Adding Chapter 5.02 "Sidewalk/Right-of-Way Vending”

REASONS FOR RECOMMENDATION
The proposed ordinance brings the City’s Vendor Regulations into compliance with SB 946.

BACKGROUND AND DISCUSSION
BACKGROUND:

In 2018, the California legislature passed, and the Governor signed, Senate Bill 946, also known as the Safe Sidewalk Vending Act (“Act”). Effective January 1, 2019, the Act adds sections 51036 through 51039 to the California Government Code to regulate sidewalk vendors throughout the State, including in charter cities such as the City of Vallejo. The purpose of the Act is to promote and support low-income and immigrant communities throughout the State. To that end, the legislature made the following findings and declarations in the Act:
• Sidewalk vending provides important entrepreneurship and economic development opportunities to low-income and immigrant communities.
• Sidewalk vending increases access to desired goods, such as culturally significant food and merchandise.
• Sidewalk vending contributes to a safe and dynamic public space. • The safety and welfare of the general public is promoted by encouraging local authorities to support and properly regulate sidewalk vending.
• The safety and welfare of the general public is promoted by prohibiting criminal penalties for violations of sidewalk vending ordinances and regulations.

The Act defines “sidewalk vendors” as “persons who sell food or merchandise from a pushcart, stand, display, pedal-driven cart, wagon, showcase, rack, or other non-motorized conveyance, or from one’s person, upon a public sidewalk or other pedestrian path.” A sidewalk vendor may be roaming or stationary.

DISCUSSION:

As noted above, the legislature desired to promote entrepreneurship and limit local control over such

Date: September 26, 2023
Subject: INTRODUCTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VALLEJO REPEALING SECTIONS 4.04.065, 5.04.066, 5.04.070 RELATING TO PEDDLERS AND 8.40.100 RELATING TO PLACING OBJECTS ON STREETS—STOPS BY VENDORS SELLING MERCHANDISE” OF THE VALLEJO MUNICIPAL CODE AND ADDING CHAPTER 5.02 “SIDEWALK/RIGHT-OF-WAY VENDING”

Page 2 ends

activities. As a result, under the Act, local jurisdictions may not do the following:

1. Require a sidewalk vendor to operate within specific parts of the public right-of-way, except when directly related to “objective health, safety, or welfare concerns.”

2. Prohibit a sidewalk vendor from selling food or merchandise in a park owned or operated by the local authority.

3. Restrict sidewalk vendors to operate only in a designated neighborhood or area, except when the restriction is directly related to objective health, safety, or welfare concerns. However, stationary sidewalk vendors (as opposed to roaming sidewalk vendors) may be prohibited in areas zoned exclusively residential.

4. Restrict the overall number of sidewalk vendors permitted to operate within the local authority’s jurisdiction, unless the restriction is directly related to objective health, safety, or welfare concerns.

5. Require a sidewalk vendor to first obtain the consent or approval of any non-governmental entity or individual (private business or property owners) before he or she can sell food or merchandise.

Although sidewalk vendors may not be prohibited by way of local ordinances, a certain level of control may still be exercised. Local jurisdictions may adopt objective requirements that directly relate to objective health, safety, or welfare concerns. These include, for example:

1. Limitations on the hours of operation (provided they are not unduly restrictive);

2. Requirements to maintain sanitary conditions;

3. Requirements to ensure compliance with the federal Americans with Disabilities Act;

4. Requiring the sidewalk vendor to obtain a permit for sidewalk vending and a valid business license;

5. Requiring the sidewalk vendor to possess a valid California Department of Tax and Fee Administration (CDTFA) seller’s permit;

6. Prohibiting stationary sidewalk vendors, but not roaming sidewalk vendors, in areas zoned exclusively residential;

7. Prohibiting stationary sidewalk vendors, but not roaming sidewalk vendors, from vending in a City park if an operator in the park has signed an agreement for concessions that exclusively permits the sale of food or merchandise by the concessionaire;

8. Prohibiting sidewalk vendors in areas located within the immediate vicinity of a permitted certified farmers’ market or a permitted swap meet during the limited operating hours of that certified farmers’ market or swap meet. The Act defines “certified farmers’ market” in accordance with the Food and Agricultural Code and “swap meet” in accordance with the Business and Professions Code;

9. In city parks, prohibiting sidewalk vending activity to ensure the public’s use and enjoyment of natural resources and recreational opportunities and necessary to prevent an undue concentration of commercial activity that unreasonably interferes with the scenic and natural character of the park;

10. Prohibiting sidewalk vendors within the immediate vicinity of an area designated for a temporary special permit for the duration of the temporary special permit. A temporary special permit is “a permit issued by the local authority for the temporary use of, or encroachment on, the sidewalk or other public area, including, but not limited to, an encroachment permit, special event permit, or temporary event permit”;

11. Requiring a sidewalk vendor to submit certain information on his or her operations (e.g., name of vendor; type of merchandise; CDTFA permit number; if the vendor is an agent of another, the name of the principal, etc.); and

12. Requiring compliance with other generally applicable laws.

ENFORCEMENT:

Criminal penalties for sidewalk vending are prohibited. Instead, a violation of a local ordinance may only be enforced through an administrative fine and pursuant to an “ability-to-pay determination.” Such fines cannot exceed: $100/first violation; $200/second violation within one year of first violation; and $500/all additional Date: September 26, 2023
Subject: INTRODUCTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VALLEJO REPEALING SECTIONS 4.04.065, 5.04.066, 5.04.070 RELATING TO PEDDLERS AND 8.40.100 RELATING TO PLACING OBJECTS ON STREETS—STOPS BY VENDORS SELLING MERCHANDISE” OF THE VALLEJO MUNICIPAL CODE AND ADDING CHAPTER 5.02 “SIDEWALK/RIGHT-OF-WAY VENDING”

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violations within one year of first violation. Failure to pay the administrative fine is not punishable as an infraction or misdemeanor and additional fines, fees, assessments, or any other financial conditions may not be imposed. Upon the fourth violation and any subsequent violations, however, the City may revoke the sidewalk vendor permit for the term of that permit. If the vendor continues to violate the local ordinance by selling without a permit, the City may then institute another fine schedule not exceeding the following:
$250/first violation; $500/second violation; and $1000/third and subsequent violations.

Upon issuing an administrative citation, the City must provide notice to the vendor that he or she has the right to request an ability-to-pay determination and make instructions available for such a hearing. The City must accept payment of 20% in full satisfaction of the fine(s) if the violator earns less than 125% of the federal poverty line or receives certain means-tested government benefits as described in Government Code section 68632(a) and (b) (i.e., SSI or SSP, CalWORKS, Tribal TANF, SNAP, etc.). Alternatively, the City may allow the violator to complete community service in lieu of paying the total administrative fine, may waive the fine, or may offer an alternative disposition.

The proposed ordinance meets the standards of SB946 and provides safeguards for maintaining health and safety standards to protect the public.

FISCAL IMPACT
This action is regulatory in nature and is not anticipated to impact the General Fund.

ATTACHMENTS

1. Sidewalk/ROW Vending Ordinance_09.26.2023

CONTACT
Veronica A. F. Nebb, City Attorney (707) 648-4545
[email protected]

ORDINANCE NO. N.C. (2d)

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VALLEJO REPEALING SECTIONS 4.04.065, 5.04.066, 5.04.070 RELATING TO PEDDLERS AND

8.40.100 RELATING TO PLACING OBJECTS ON STREETS—STOPS BY VENDORS SELLING MERCHANDISE” OF THE VALLEJO MUNICIPAL CODE AND ADDING CHAPTER 5.02 “SIDEWALK/RIGHT-OF-WAY VENDING”
SECTION 1. Recitals.

WHEREAS, on September 17, 2018, Governor Brown signed Senate Bill No. 946 (“SB 946”) adding sections 51036-51039 to the Government Code; and WHEREAS, SB 946 decriminalized sidewalk vending and limited local regulations to those expressly provided for in the bill or which are “directly related to objective health, safety, or welfare concerns”; and
WHEREAS, the Vallejo Municipal Code regulates street and sidewalk vending and “peddlers,” which may include “sidewalk vendors,” as that term is defined in SB 946; and WHEREAS, the City desires to adopt a sidewalk vending ordinance and amend its regulations relating to peddlers to ensure compliance with SB 946.

NOW THEREFORE THE COUNCIL OF THE CITY OF VALLEJO DOES ORDAIN AS FOLLOWS:

SECTION 2. The following sections of the Vallejo Municipal Code are hereby repealed:

Section 5.04.065 “Peddler,” Section 5.04.066 “Peddler, temporary, stationary location,” Section

5.04.070 “Peddler, personally manufactured or grown articles or produce,” and Section 8.40.100 “Placing objects on streets—Stops by vendors selling merchandise.” SECTION 3. Chapter 5.02 is hereby enacted to read as follows:

Chapter 5.02

SIDEWALK/PEDESTRIAN PATH VENDING
Sections:

5.02.010 Definitions

5.02.020 Sidewalk Vending Permits

5.02.030 General Regulations

5.02.040 Violation-Penalty

5.02.050 Ability to Pay Determination

5.02.010 Definitions.

As used in this chapter the following meanings shall apply:
“Sidewalk” means the paved areas along the frontage of private or public property between the curb line and the property line, including driveways or other pedestrian path, including the unpaved shoulder of any right-of-way.
“Sidewalk vendor” means a person who sells food or merchandise from a pushcart, stand, display, pedal-driven cart, wagon, showcase, rack, or other nonmotorized conveyance, or from one’s person, upon a public sidewalk.
“Sidewalk vending receptacle” means a pushcart, stand, display, pedal-driven cart, wagon, showcase, rack, or other non-motorized conveyance.
“Roaming sidewalk vendor” means a sidewalk vendor who moves from place to place and stops only to complete a transaction.
“Stationary sidewalk vendor” means a sidewalk vendor who vends from a fixed location.

5.02.020 Sidewalk Vending Permits.

A. Only sidewalk vendors with valid sidewalk vending permits issued by the public works director may vend upon the city's public right-of-way.

B. A sidewalk vending permit shall be valid for a period of one (1) year from the date of issuance, unless sooner rescinded as set forth in Section 5.02.050(B)(4), below.

C. To apply for a sidewalk vending permit, the applicant must provide:

1. A completed application form containing:
a. Their name and mailing address;
b. Description of the merchandise offered for sale or exchange; c. If the sidewalk vendor is an agent of an individual, company, partnership, or corporation, the name and business address of the principal and any owners of the company, partnership, or corporation; and
d. Certification that the information is true to his or her knowledge and belief.

2. A copy of a California's driver's license or identification number, an individual taxpayer identification number, or a Social Security number. Such information is not a public record and will remain confidential as required by Government Code section 51038(c)(4).

3. A copy of a valid California Department of Tax and Fee Administration seller's permit, as required.

4. If vending includes food, a copy of a valid mobile food permit issued by the County of Solano Department of Public Health.

5. Certificate of insurance and endorsements for general liability insurance, naming the City of Vallejo as additional insured and in the amount required by the City’s Risk Manager.

6. A statement indicating whether the sidewalk vendor intends to operate as a stationary sidewalk vendor or a roaming sidewalk vendor and, if the latter, the intended method and path of travel.

D. To ensure the safety of residents and the merchantability of products sold by vendors without a fixed place of business, the city requires all sidewalk vending applicants to undergo a fingerprinting background check as part of their application.

E. The sidewalk vending permit application shall require the applicant to agree, in writing, to comply with all the provisions of this chapter and all applicable provisions of the Vallejo Municipal Code.

5.02.030 General Regulations.

A. To maintain accessibility standards for the city's disabled residents, every sidewalk vendor operating on any sidewalk shall ensure that no obstruction is placed in the sidewalk that would reduce the width of the sidewalk to less than forty-eight (48) inches, exclusive of the top of the curb.

B. To prevent food-borne illness and protect the health and safety of the city's residents, every sidewalk vendor selling any food or beverage is required to wear a hairnet and food service gloves.

C. A sidewalk vending permit does not provide an exclusive right to operate within any specific portion of the public right-of-way.

D. No equipment or objects used for sidewalk vending purposes may be left or maintained unattended in public spaces or in any portion of the public right-of-way. Any equipment or objects left unattended in public spaces or in any portion of the public right-of-way will be considered discarded and may be seized or disposed of by the city.

E. To facilitate the enforcement of this chapter, every sidewalk vendor must display their city-issued sidewalk vending permit on the street-side portion of their pushcart, stand, display, pedal-driven cart, wagon, showcase, rack, or other non-motorized conveyance when operating in the public right-of-way.

F. To preserve accessibility to private and public facilities, a sidewalk vendor operating on any sidewalk or public right-of-way must ensure that no obstruction is placed impeding entry to and exit from a business or residence or access to a public facility.

G. A sidewalk vendor shall not engage in the selling of alcohol, marijuana, tobacco products, products that contain nicotine or any product used to smoke/vape nicotine or marijuana.

H. A sidewalk vendor must carry a waste disposal bag or container to permit the disposal of trash, food, or liquids.

I. A sidewalk vendor shall not use an open flame on or within any sidewalk vending receptacle.

J. Sidewalk vending receptacles shall not touch, lean against, or be affixed at any time to any sidewalk, building or structure including, but not limited to, pavement or pavers, lampposts, parking meters, mailboxes, traffic signals, fire hydrants, benches, bus shelters, newsstands, trashcans or traffic barriers.

5.02.040 Location-Specific Regulations.

A. Sidewalk vending hours' limitations in areas zoned for nonresidential use will be as restrictive as any limitations on hours of operation imposed on other businesses or uses on the same street, excluding those permitted to operate twenty-four (24) hours.

B. Sidewalk vending is limited to the hours of nine a.m. through five p.m. for areas that are exclusively residential.

C. Stationary sidewalk vendors are prohibited from operating in areas that are exclusively residential.

D. A stationary sidewalk vendor is prohibited from operating in a city park if the city has entered into exclusive agreements for the sale of food or merchandise by one (1) or more concessionaires for that city park.

E. A sidewalk vendor is prohibited from operating within five hundred (500) feet of a permitted certified farmers' market, a permitted swap meet, or any area subject to a temporary use permit, or special event permit, for the duration of the permit.

F. A stationary sidewalk vendor is prohibited from operating upon a sidewalk in a manner which creates a traffic or safety hazard or otherwise constitutes a public nuisance.

G. To limit traffic congestion and protect the safety of children traveling to and from and in and around schools from potential adverse safety impacts due, in part, to sidewalk congestion, no sidewalk vendor is permitted to operate within five hundred (500) feet of a public or private school during the period extending of one (1) hour before the start of classes and one (1) hour after the end of classes.

5.02.050 Violation-Penalty.

A. Every person vending without a sidewalk vending permit is guilty of an administrative violation punishable by an administrative fine not to exceed:

1. Two hundred fifty dollars ($250.00) for a first violation; or

2. Five hundred dollars ($500.00) for a second violation within one (1) year of the first violation; or

3. One thousand dollars ($1,000.00) for each additional violation within one (1) year of the first violation.

B. Every person violating any other provision of this chapter is guilty of an administrative violation punishable by an administrative fine not to exceed:

1. One hundred dollars ($100.00) for a first violation; or

2. Two hundred dollars ($200.00) for a second violation within one (1) year of the first violation; or

3. Five hundred dollars ($500.00) for each additional violation within one (1) year of the first violation.

4. The public works director may rescind a sidewalk vending permit for the remaining term of the permit upon a fourth or subsequent violation of this chapter.

C. Failure to pay an administrative fine is not punishable as an infraction or misdemeanor.

Additional fines, fees, assessments, or any other financial conditions beyond those authorized will not be assessed.

D. An administrative violation constitutes a separate and distinct violation for each day that it exists, and each such violation may be subject to the maximum fine permitted under this chapter.

5.02.060 Ability-to-Pay Determination.

A. Any fine issued under Section 5.02.050 will be accompanied with a notice of and instruction regarding the right to request an ability-to-pay determination.

B. If the requestor is receiving public benefits under Government Code section 68632, subdivision (a), or has a monthly income which is one hundred twenty-five (125) percent or less than the current poverty guidelines updated periodically in the Federal Register by the United States Department of Health and Human Services, the public works director shall limit the total amount of the requestor's administrative fine to twenty (20) percent of the total and may:

1. Allow the person to complete community service in lieu of paying the total administrative fine; or

2. Waive the administrative fine; or

3. Offer an alternative disposition.

SECTION 4.Section 5.04.200 “Peddler’s and solicitor’s license—Application—Issuance” is hereby amended to read in its entirety as follows:
“5.04.200 – Solicitor’s license—Application—Issuance.

A. Application. Applicants for a solicitor's permit and license under this chapter must file in duplicate with the city treasurer a sworn application in writing on a form to be furnished by the city treasurer, which shall give the following information:

1. Name and description of the applicant;

2. Address, business and residence;

3. A brief description of the nature of the business and the goods to be sold;

4. If employed, the name and address of the employer, together with credentials establishing the exact relationship;

5. The length of time for which the right to do business is desired;

6. If a vehicle is to be used, a description of the same, together with license number or other means of identification; and

7. A photograph of the applicant, taken within sixty days immediately prior to the date of the filing of the application, which picture shall be two inches by two inches showing the head and shoulders of the applicant.

8. To ensure the safety of residents, the city requires all applicants for a solicitor’s license to undergo a printing and fingerprint background check as part of their application.

C. Badges. The city treasurer shall issue to each licensee at the time of delivery of his license a badge which shall contain the words "Licensed Solicitor," the period for which the license is issued and the number of the license, in letters and firms easily discernible from a distance of ten feet. Such badge shall, during the time such licensee is engaged in soliciting, be worn constantly by the licensee on the front of his outer garment in such a way as to be conspicuous.

SECTION 5.Severability.

If any section, subsection, sentence, clause, phrase or word of this Ordinance is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed and adopted this Ordinance, and each and all provisions hereof, irrespective of the fact one or more provisions may be declared invalid.

SECTION 6.Effective Date.

This Ordinance shall take effect and be in full force and effect from and after thirty (30) days after its final passage.

INFORMATIONAL ITEM 10.A.

DATE: September 26, 2023
TO: Mayor and Members of the City Council
FROM: Jason Ta, Interim Chief of Police
SUBJECT: RECEIVE UPDATE ON PUBLIC SAFETY STAFFING EMERGENCY

RECOMMENDATION
Receive an update on the public safety staffing emergency proclamation.

REASONS FOR RECOMMENDATION
On July 25, 2023, the City Council of the City of Vallejo proclaimed a public safety staffing emergency in the Vallejo Police Department. At the request of the City Council, staff is to provide an update at every City Council meeting while the state of emergency is still active.

BACKGROUND AND DISCUSSION
On July 25, 2023, the City Council unanimously voted to approve a Proclamation of Emergency due to the critical staffing levels at the City of Vallejo Police Department. Below is an update on the items previously discussed when the local emergency was declared:

Status of the 4 Phases:

Phase #1 – Service Model Reduction
This phase has been partially implemented. The department is working with the City Attorney’s Office on revising the municipal code relating to alarm calls, as well as holding public town halls and community meetings to discuss the service model change in order to fully implement this service reduction. Second community meeting was held on September 14, 2023.

Phase #2 & #3 – Rotation of Officers to Patrol Shifts & Completely Collapsing Traffic and Detective Divisions Phase #2 is completed.

Phase #3 is in progress with the Traffic Division collapsed and decreasing staffing in the Detective Division via the rotation of five officers per week to Patrol.

Phase #4 – Modifying All Patrol Shifts to 12-hour Shifts or Another Staffing Model Met and conferred with VPOA and sent proposed new schedules for their review. Staff is continuing discussions with VPOA.

Current Staffing Numbers:
• Total Sworn Staffing: 77
• Number of Officers Working Patrol: 35

Recruitment & Retention Update:
• Contract Negotiations with VPOA in progress

Date: September 26, 2023
Subject: RECEIVE UPDATE ON PUBLIC SAFETY STAFFING EMERGENCY

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• Exploring recruitment and retention bonuses
• Posted RFP for police recruitment marketing agencies

Police Facilities Update:
• The Dispatch Center has no identified temporary location for move • Once a temporary dispatch site is identified, I.T. will estimate the time of completion • Police Headquarters will be torn down and rebuilt at the Amador location per the Council's direction • Design phase for the new station is in progress

Outside Agency Assistance:
• Chief of Police has formally requested assistance from various agencies • Department is exploring different staffing models to be implemented if outside assistance is required

FISCAL IMPACT
There is no immediate financial impact associated with this item. Any potential impact will be brought back to City Council with related costs.

ATTACHMENTS
None

CONTACT
Jason Ta, Interim Chief of Police (707) 648-4540
[email protected]

INFORMATIONAL ITEM 10.B.

DATE: September 26, 2023
TO: Mayor and Members of the City Council
FROM:

SUBJECT: UPDATE ON STAFF GRANT EFFORTS

RECOMMENDATION
Informational item only. There is no staff report or action associated with this item

REASONS FOR RECOMMENDATION

BACKGROUND AND DISCUSSION

FISCAL IMPACT

ENVIRONMENTAL REVIEW

ATTACHMENTS
None

CONTACT
Terrance Davis, Assistant City Manager (707) 648-4301
[email protected]

Vallejo City CouncilSeptember 26, 2023

Vallejo City Council
September 26, 2023