Vallejo City Council
May 14, 2024

Coverage Extension Endorsement
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

This endorsement modifies insurance provided under the:

Business Auto Coverage Form
Motor Carrier Coverage Form
A.A. Amended Who Is An Insured

1.1. The following is added to the Who Is An Insured Provision in Section II –Covered Autos Liability Coverage:

The following are also "insureds":
a.a. Any "employee" of yours is an "insured" while using a covered "auto" you don't own, hire or borrow for acts performed within the scope of employment by you. Any “employee”of yours is also an “insured”while operating an “auto”hired or rented under a contract or agreement in an “employee’s”name, with your permission, while performing duties related to the conduct of your business. b.b. Anyone volunteering services to you is an "insured" while using a covered "auto" you don’t own, hire or borrow to transport your clients or other persons in activities necessary to your business. c.c. Anyone else who furnishes an "auto" referenced in Paragraphs A.1.a. and A.1.b. in this endorsement. d.d. Where and to he extent permitted by law, any person(s) or organization(s) where required by written contract or written agreement with you executed prior to any "accident", including those person(s) or organization(s) directing your work pursuant to such written contract or written agreement with you, provided the "accident" arises out of operations governed by such contract or agreement and only up to he limits required in the written contract or written agreement, or the Limits of Insurance shown in the Declarations, whichever is less.

2.2. The following is added to the Other Insurance Condition in the Business Auto Coverage Form and the Other Insurance –Primary and Excess Insurance Provisions Condition in the Motor Carrier Coverage Form:

Coverage for any person(s) or organization(s), where required by written contract or written agreement with you executed prior to any "accident", will apply on a primary and non-contributory basis and any insurance maintained by the additional "insured" will apply on an excess basis. However, in no event will this coverage extend beyond the terms and conditions of the Coverage Form.

B.B. Amendment –Supplementary Payments
Paragraphs a.(2) and a.(4) of the Coverage Extensions Provision in Section II –Covered Autos Liability Coverage are replaced by the following:
(2) Up to $5,000 for the cost of bail bonds (including bonds for related traffic law violations) required because of an "accident" we cover. We do not have to furnish these bonds. (4) All reasonable expenses incurred by the "insured" at our request, including actual loss of earnings up to $500 a day because of time off from work.

Attachment Code: D590976 Master ID: 1492002, Certificate ID: 17531933 POLICY NUMBER: CPO 4289165 - 00 COMMERCIAL AUTO
CA 04 44 10 13

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US (WAIVER OF SUBROGATION)
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of he Coverage Form apply unless modified by the endorsement.

This endorsement changes the policy effective on the inception date of the policy unless another date is indicated

SCHEDULE
The Transfer Of Rights Of Recovery Against Others
To Us condition does not apply to the person(s) or
organization(s) shown in the Schedule, but only to the
extent that subrogation is waived prior to the "accident" or the "loss" under a contract with that person or
organization.

CA 04 44 10 13 © Insurance Services Office, Inc., 2011 Page 1 of 1 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT
Attachment Code: D591616 Master ID: 1492002, Certificate ID: 17531933 Endorsement Effective Endorsement No.

Insured Premium $
Policy No.9/30/2023 WC 5665125 - 00
LSA Associates, Inc.

Insurance Company American Zurich Insurance Company Countersigned by______________________________Countersigned by______________________________ WC124 (4-84) Copyright 1983 National Council on Compensation Insurance, Inc. Page 1 of 1 WC 00 03 13
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13 (Ed. 04-84)

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule.

Schedule

ALL PERSONS AND/OR ORGANIZATIONS THAT ARE REQUIRED BY WRITTEN CONTRACT OR AGREEMENT

WITH THE INSURED, EXECUTED PRIOR TO THE ACCIDENT OR LOSS, THAT WAIVER OF SUBROGATION BE

PROVIDED UNDER THIS POLICY FOR WORK PERFORMED BY YOU FOR THAT PERSON AND/OR

ORGANIZATION
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Attachment Code: D590979 Master ID: 1492002, Certificate ID: 17531933 Paragraph B.2. of SECTION V. DEFINITIONS is replaced by the following:

2.2. Insured means:
a.a. You;
b.b. Any person or organization included as an insured in underlying insurance c.c. Any person or organization, except for those qualifying as an additional insured under section 2.d. of this endorsement, qualifying as an additional insured in underlying insurance but only to the same extent that such person or organization is an additional insured under such underlying insurance; and d.d. The person(s) or organization(s) shown in the Schedule of this endorsement, whom you are required to add as an additional insured on this policy under a written contract or written agreement. Such person or organization is an additional insured:
(1) Only to the extent such coverage is required by written contract or written agreement; (2) Only if that person or organization is included as an additional insured in underlying insurance; and (3) Only to the same extent that such person or organization is an additional insured under such underlying insurance
However, the insurance afforded to such additional insured:
(a) Only applies to the extent permitted by law;
(b) Is limited to the minimum amount required by the written contract or written agreement; and (c) Will not be broader than that which you are required by the written contract or written agreement to provide for such additional insured.

All other terms and conditions of this policy remain unchanged.

Includes copyrighted material of Insurance Services Office, Inc., with its permission.

U-UMB-933-A CW (04/16)

Endorsement # 17
Additional Insured Endorsement
This endorsement modifies insurance provided under the:

Commercial Umbrella Liability Policy

SCHEDULE
Attachment Code: D593314 Master ID: 1492002, Certificate ID: 17531933 c.c. The duties and requirements imposed upon any insured under this policy will not apply to any non-admitted jurisdiction. However, with respect to any claims made or suits brought in a non-admitted jurisdiction, it will be the duty of the first Named Insured to do or cause the applicable qualified entity to do such things as would be required of such qualified entity if Coverage A applied directly to such claim or suit, including:
(1) Make such investigation, defense or settlement as we deem reasonable; (2) Obtain our approval for any payment; and
(3) Effect approved payments to others, in accordance with the terms and conditions of this insurance. d.d. Under Coverage B, this policy does not apply to any liability, damage, loss, cost or expense arising out of
e.e. We will promptly pay the first Named Insured at the mailing address listed in Item 2.2. of the Declarations the amount of damages covered under the terms of this policy. If the first Named Insured or any qualified
entity recovers from any third party all or part of any amount that we have paid pursuant to this insurance, the first Named Insured will promptly reimburse the amount of any such recovery to us.

10. Legal Action Against Us
There will be no right of action against us under this insurance unless:
a.a. You have complied with all the terms of this policy; and b.b. The amount you owe has been determined by settlement with our consent or by actual trial and final judgment.

This insurance does not give anyone the right to add us as a party in an action against you to determine your liability.

11. Maintenance of Underlying Insurance
During the period of this policy, you agree:
a.a. To keep the policies listed in the Schedule of Underlying Insurance in full force and effect; b.b. That the Limits of Insurance of the policies listed in the Schedule of Underlying Insurance will be maintained except for any reduction or exhaustion of limits by payment of claims or suits for damages covered by underlying insurance;
c.c. The policies listed in the Schedule of Underlying Insurance may not be canceled or not renewed by you without notifying us, and you agree to notify us in the event an insurance company cancels or declines to renew any policy listed in the Schedule of Underlying Insurance; and d.d. Renewals or replacements of the policies listed in the Schedule of Underlying Insurance will not be materially changed without our agreement.

If you fail to comply with these requirements, we will only be liable to the same extent that we would have been had you fully complied with these requirements.

12. Miscellaneous Unintentional Errors and Omissions
Any unintentional error or omission in the description of, or failure to describe completely, any premises or operations intended to be covered by this policy, shall not invalidate or affect the coverage for those operations or premises. However, the insured must report such error or omission to the company as soon as practicable after its discovery.

13. Other Insurance
If other insurance applies to damages that are also covered by this policy, this policy will apply excess of the other insurance. However, this provision will not apply:
a.a. If the other insurance is written to be excess of this policy; or b.b. With respect to Coverage A only, if the named insured has agreed in a written contract to carry insurance
to apply prior to and be non-contributory with that of another person or organization's insurance, but only as respects damages arising out of insured operations or work on behalf of the named insured performed under such written contract. The limits available toto the other person oror organization will bebe the lesser ofof the
policy limits or the minimum limits required by such written contract. In that case, other insurance of that that person or organization will apply as excess and not contribute prior to the insurance afforded by this policy Attachment Code: D592968 Master ID: 1492002, Certificate ID: 17531933 Nothing herein will be construed to make this policy subject to the terms, conditions and limitations of such other insurance

14. Premium
The premium for this policy as stated in Item 6.6. of the Declarations is a flat premium. It is not subject to adjustment unless an endorsement is attached to this policy.

15. Separation of Insureds
Except with respect to the Limits of Insurance, and any rights or duties specifically assigned to the first Named Insured, this insurance applies:
a.a. As if each named insured were the only named insured; and b.b. Separately to each insured against whom claim is made or suit is brought.

16. Terms Conformed to Statute
The terms of this policy which are in conflict with the statutes, laws, ordinances or regulations in any country, jurisdiction, state or province where this policy is issued are amended to conform to such statutes, laws, ordinances oror regulations. IfIf wewe are prevented byby law oror statute from paying onon behalf ofof the insured, then we
will, where permitted by law or statute, indemnify the insured 17 Transfer of Rights of Recovery Against Others to Us
a.a. If the insured has rights to recover all or part of any payment we have made under this insurance, those rights are transferred to us. The insured must do nothing after the loss to impair them. At our request, the insured will bring suit or transfer those rights to us and help us enforce them.

However, if any insured is required by a written contract or agreement which is executed before a loss to waive their rights of recovery from others, we agree to waive our rights of recovery. This waiver of rights shall not be construed to be a waiver with respect to any other operations for which the insured has not waived their rights of recovery by contract.
b.b. Any amount recovered will be apportioned in the inverse order of payment of loss to the extent of actual payment. The expenses of all such recovery proceedings will be apportioned in the ratio of respective recoveries.

18. Transfer of Your Rights and Duties
Your rights and duties under this insurance may not be transferred without our written consent. If you die, then your rights and duties will be transferred to your legal representative, but only while acting within the scope of duties as your legal representative. Until your legal representative is appointed, anyone having temporary custody of your property will have your rights and duties but only with respect to that property.

19. When Loss is Payable
Coverage under this policy will not apply until the insured, or the insured’s underlying insurer has paid or is legally obligated to pay the full amount of the Underlying Limits of Insurance or Retained Limit.

When the amount of loss is determined by an agreed settlement or on a final judgment against an insured obtained after an actual trial, we will promptly pay on behalf of the insured the amount of loss covered under the terms of this policy. The first Named Insured will promptly reimburse us for any amount within the Retained Limit paid by us.

20. Violation of Economic or Trade Sanctions
If coverage for a claim or suit under this policy is in violation of any economic or trade sanctions of the United States of America then coverage for that claim or suit will be null and void.

B.B. The following Condition is applicable to Coverage A and Coverage B

1.1. Notice of Occurrence, Claim or Suit
a.a. You must see to it that we are notified as soon as practicable of an occurrence which may result in damages covered by this policy.

To the extent possible, notice will include:
(1) How, when and where the occurrence took place;
U-UMB-103-C CW (03/10)

Attachment Code: D592968 Master ID: 1492002, Certificate ID: 17531933

COMMERCIAL GENERAL LIABILITY
CG 20 37 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED –OWNERS, LESSEES OR
CONTRACTORS –COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

SCHEDULE
CPO 4289165 - 00
A.A. Section II –Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only with
respect to ability for "bodily injury" or "property
damage" caused, in whole or in part, by "your work"
at the location designated and described in the
Schedule of his endorsement performed for that
additional insured and included in the
"products-completed operations hazard".

However:

1.1. The insurance afforded toto such additional
insured only applies to he extent permitted by
law; and

2.2. If coverage provided to the additional insured is g p required by a contract required by a contract or agreement, the agreement, the insurance afforded to such additional insured will
B.B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III –Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1.1. Required by the contract or agreement; or

2.2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.

This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.
not be broader than that which you are required not be broader than that which you are required by the contract or agreement to provide for such
additional insured.

CG 20 37 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 POLICY NUMBER:

Attachment Code: D635436 Master ID: 1492002, Certificate ID: 17531933

COMMERCIAL GENERAL LIABILITY
CG 20 10 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED –OWNERS, LESSEES OR
CONTRACTORS –SCHEDULED PERSON OR

ORGANIZATION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
A.A. Section II –Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only with
respect to ability for "bodily injury", "property
damage" or "personal and advertising injury"
caused, in whole or in part, by:

1.1. Your acts or omissions; or

2.2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) atat the location(s)
designated above.

However:

1.1. The insurance afforded toto such additional
insured only applies to he extent permitted by
law; and

2.2. If coverage provided to the additional insured is If coverage provided to the additional insured is required by a contract required by a contract or or agreement, the agreement, the insurance afforded to such additional insured will
B.B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:

This insurance does not apply to bodily injury" or
"property damage" occurring after:

1.1. All work, including materials, parts or
equipment furnished in connection with such
work, on the project (other than service,
maintenance or repairs) to be performed by or
on behalf of the additional insured(s) at the
location of the covered operations has been
completed; or

2.2. That portion of "your work" out of which the
injury or damage arises has been put to its
intended use by any person or organization
other than another contractor or subcontractor
engaged in performing operations for a
principal as a part of the same project.
not be broader than that which you are required not be broader than that which you are required by the contract or agreement to provide for such
additional insured.

CG 20 10 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 2 POLICY NUMBER: CPO 4289165 - 00
Attachment Code: D636736 Master ID: 1492002, Certificate ID: 17531933 C.C. With respect to the insurance afforded to these
additional insureds, the following is added toto
Section III –Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
of 2.2. Available
Insurance shown in the Declarations;
whichever is less.
under
This endorsement shall not increase the
the
applicable Limits of Insurance shown in the
Declarations.
applicable Limits

1.1. Required by the contract or agreement; or
CG 20 10 04 13 © Insurance Services Office, Inc., 2012 Page 2 of 2 Attachment Code: D636736 Master ID: 1492002, Certificate ID: 17531933 CONSENT CALENDAR 8.P.

DATE: May 14, 2024
TO: Mayor and Members of the City Council
FROM: Erik Rzomp, Executive Assistant to Mayor McConnell SUBJECT: APPROVE A PROCLAMATION RECOGNIZING EDUCATION AND SHARING DAY

RECOMMENDATION
Approve a proclamation recognizing Education and Sharing Day.

REASONS FOR RECOMMENDATION
The City of Vallejo desires to bring attention to the need for access to a quality education.

BACKGROUND AND DISCUSSION
On April 18, 2024, President Biden issued “A Proclamation on Education and Sharing Day, USA, 2024” The granting of this proclamation is in accordance with City of Vallejo policy and is in alignment with Federal declaration.

FISCAL IMPACT
None.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. 05142024 Proclamation Recognizing Education and Sharing Day 2024

CONTACT
Erik Rzomp, Executive Assistant to Mayor McConnell (707) 648-4377 [email protected]

PROCLAMATION
RECOGNIZING EDUCATION AND SHARING DAY APRIL 19, 2024

WHEREAS, Rabbi Menachem Mendel Schneerson , the Rebbe, worked tirelessly to advocate for the values of education, morality, and civic duty throughout his life, and in 1978, United States Congress validated Rabbi Schneerson’s efforts with the proclamation of Education and Sharing Day; and

WHEREAS, April 19, 2024, will mark 122 years since the Rebbe’s birth, and this year begins the celebrations of the 75th anniversary of his leadership of the Chabad -Lubavitch movement. “Chabad” is an acronym of three Hebrew words for “wisdom, understanding and knowledge.” The name "Lubavitch" comes from the city which served as the movement’s headquarters for over a century and means city of love; and

WHEREAS, "Education & Sharing Day" is observed each year on the Rebbe's birthday in recognition of his outstanding and lasting contributions toward the improvement of education, morality, and acts of charity around the world; a day to pause and reflect on our responsibility to ensure our youth have the foundation necessary to lead lives rich in purpose and fulfillment through service and good works; and

WHEREAS, effective leaders recognize that excellence in education is vital to the success of our nation, our state, and our communities and in the City of Vallejo, the education of our youth is a priority; and

WHEREAS, education develops a child’s intellect and prepares students for the responsibilities and opportunities of the future through lessons in literacy, math, and science; and

WHEREAS, we strengthen the character of our youth by encouraging them to serve a cause greater than themselves and by fostering the values of courage and compassion; and

WHEREAS, by instilling a spirit of service in our children, we create a more optimistic future for them and for Vallejo; and

WHEREAS, education is a continuous process of effort and experience in which each person seek s to further their knowledge and understanding of the world throughout their life.

NOW, THEREFORE, BE IT PROCLAIMED, that I, Robert H. McConnell, Mayor of the City of Vallejo, and the Vallejo City Council, do hereby recognize April 19, 2024, as Education and Sharing Day in the City of Vallejo , and call upon everyone to work together to create a better, brighter, and more promising future for all.

Dated: May 14, 2024

_________________________________________
ROBERT H. McCONNELL, MAYOR

Vice Mayor Mina Loera- Diaz, District 3
Councilmember Tina Arriola, District 6
Councilmember Peter Bregenzer, District 5
Councilmember Diosdado “JR” Matulac, District 2
Councilmember Charles Palmares, District 4
Councilmember Rozzana Verder-Aliga, EdD, District 1

CONSENT CALENDAR 8.Q.

DATE: May 14, 2024
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, P.E., Public Works Director
SUBJECT: ADOPT A RESOLUTION (1) FINDING THE DISPATCH MODULAR BUILDING PROJECT

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTIONS 15303 (CONSTRUCTION OR CONVERSION OF SMALL STRUCTURES) AND 15304 (MINOR ALTERATIONS TO LAND); (2) FINDING AND DETERMINING THAT IT IS IN THE BEST INTEREST OF THE

CITY TO AWARD A CONSTRUCTION CONTRACT WITHOUT USING A FORMAL BIDDING PROCESS PURSUANT TO VALLEJO MUNICIPAL CODE SECTION 3.20.080F; AND (3) APPROVING AND AWARDING A CONSTRUCTION CONTRACT TO WHITLEY MANUFACTURING CO. IN THE AMOUNT OF $485,849 FOR THE PROJECT

RECOMMENDATION
Adopt a Resolution (1) finding the Dispatch Modular Building Project exempt from the the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15303 (Construction or Conversion of Small Structures) and 15304 (Minor Alterations to Land); (2) finding and determining that it is is in the best interest of the City to award a Construction Constracct without using a formal bidding process pursuant to Vallejo Municipal Code Section 3.20.080.F; and (3) approving and awarding a Construction Contract to Whitley Manufacturing Co. in the amount of $485,849 for the Project .

REASONS FOR RECOMMENDATION
Due to the building standards that must be met for this project (a communication center is deemed a California essential services building and must adhere to Risk IV standards), and the timeframe in which the modulars are being requested to be delivered, staff contacted companies that provide such services and requested quotes. Of the eight companies that were contacted, only one could meet the requested standards and timeframe for completion of the project.

BACKGROUND AND DISCUSSION
The Emergency Dispatch Center (EDC) is located at 111 Amador Street in a building that serves as the headquarters for the Vallejo Police Department (VPD). On December 13, 2022, the City Council authorized $1.5 million of American Rescue Plan Act (ARPA) funding for a dispatch center relocation project. Subsequent to authorizing the use of ARPA funds, Council directed staff to look at several alternate locations for the relocation of dispatch functions. Staff proceeded with the purchase of the Motorolla Dispatch Equipment as was approved by the Council to get the project moving.

On October 24, 2023, staff presented several relocation options to the City Council (111 Amador St. Portables, 970 Nimitz at the Fire Administration Building, 400 Mare Island Way, and 2 Florida Street). Council's direction to City staff was to move the Dispatch Center into modular units at 111 Amador. At that time, staff began working with Indigo Hammond + Playle Architects and CSG Consultants to begin the site survey, and management of this project.

In January 2024, the City’s architect for the project, Indigo Hammond + Playle Architects, completed the site drawings for the project and sent informal proposal packages to eight modular companies, requesting

Date: May 14, 2024
Subject: ADOPT A RESOLUTION (1) FINDING THE DISPATCH MODULAR BUILDING PROJECT

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTIONS 15303 (CONSTRUCTION OR CONVERSION OF SMALL STRUCTURES) AND 15304 (MINOR ALTERATIONS TO LAND); (2) FINDING AND DETERMINING THAT IT IS IN THE BEST INTEREST OF

THE CITY TO AWARD A CONSTRUCTION CONTRACT WITHOUT USING A

FORMAL BIDDING PROCESS PURSUANT TO VALLEJO MUNICIPAL CODE SECTION 3.20.080F; AND (3) APPROVING AND AWARDING A CONSTRUCTION CONTRACT TO WHITLEY MANUFACTURING CO. IN THE AMOUNT OF $485,849

FOR THE PROJECT

responses by April 1, 2024. Of the eight solicited companies, three responded that they were unable to meet either the specifications or the timeline for completion (Pacific Mobile, Mobile Modular, and Meehleis Modular Buildings Inc.), three were non-responsive (Factory OS, Enviroplex, Modular Building Concepts), and two responded with similar pricing (Whitley Manufacturing Co. and ModTech Global Modular).

Vendor Bid Price Delivery Date
Global Modular Incorporated $430,808 November 2024
Whitley Manufacturing Co. $485,849 September 2024

Whitley Manufacturing Co. is the only vendor that is able to deliver the modular units by early September 2024 and will allow for the timely installation of the Motorola communication infrastructure contracted for and purchased in 2023.

Due to the inconsistencies of available supplies in the marketplace, staff issued a Purchase Order to Whitley Manufacturing Co. on April 5, 2024, to ensure the design and build window would not be missed. Design and build processes are typical for pre-fabricated or modular buildings as these firms plan their manufacturing windows to manage the materials and staffing needed. Had the City not entered into the design queue, the City's project would not be included in the current manufacturing cycle and the delivery of the units by Whitley would be delayed to 2025. As of the end of April 2024, the modular buildings were at 70% design completion and on schedule.

Council identified the relocation of the Emergency Dispatch Center as one of its priorities. In order for timely delivery of these specialized Type 4 modular buildings, staff recommends that the Council find it is in the best interest of the City to forego formal bidding procedures in this instance because the delay in selecting the ultimate relocation site coupled with the timing of the Motorolla contract results in insufficient time to undertake the formal competitive bidding process without resulting in significant further delay in the relocation process as well as the possibility of increases in costs associated with further delay of delivery and installation of the Motorolla equipment.

FISCAL IMPACT
The total cost for Whitley Manufacturing to deliver and install the modular units is $485,849. The cost will be absorbed through funds already allocated to project PD-RAD PD Radio.

$408,878 Cost of modular unit
$ 45,911 Installation of unit
$ 28,660 Installation of ADA ramps, landing and awning $ 2,400 Furniture installation
$485,849 Total

Date: May 14, 2024
Subject: ADOPT A RESOLUTION (1) FINDING THE DISPATCH MODULAR BUILDING PROJECT

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTIONS 15303 (CONSTRUCTION OR CONVERSION OF SMALL STRUCTURES) AND 15304 (MINOR ALTERATIONS TO LAND); (2) FINDING AND DETERMINING THAT IT IS IN THE BEST INTEREST OF

THE CITY TO AWARD A CONSTRUCTION CONTRACT WITHOUT USING A

FORMAL BIDDING PROCESS PURSUANT TO VALLEJO MUNICIPAL CODE SECTION 3.20.080F; AND (3) APPROVING AND AWARDING A CONSTRUCTION CONTRACT TO WHITLEY MANUFACTURING CO. IN THE AMOUNT OF $485,849

FOR THE PROJECT

ENVIRONMENTAL REVIEW
This action is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15303 (New Construction or Conversion of Small Structures) because the contract is for the construction of one modular building of less than 10,000 square feet, does not involve the use of significant amounts of hazardous substances, is located in an urbanized area zoned for such use where all necessary public services and facilities are available, and where the surrounding area is not environmentally sensitive. None of the exceptions to this exemption listed in Guidelines Section 15300.2 apply--namely, there is no cumulative impact from successive projects in the same place over time nor any reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances; the project is not located near a scenic highway, is not on the Cortese list of hazardous waste sites, and will not cause a substantial adverse change in the significance of a historical resource.

In addition, this action is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15304 (Minor Alterations to Land) because the project will make minor use of land having no or negligible effects on the environment. None of the exceptions to this exemption listed in Guidelines Section 15300.2 apply--namely, there is no cumulative impact from successive projects in the same place over time nor any reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances; the project is not located near a scenic highway, is not on the Cortese list of hazardous waste sites, and will not cause a substantial adverse change in the significance of a historical resource.

ATTACHMENTS

1. Reso - Whitley Manufacturing Co. 5.14.24_CAO Stamp

2. Whitley Construction_Dispatch Modular Building_CAO Stamp

3. 2.Plans & Drawings_Vallejo Dispatch Modular Building

4. 3.Perf Specs Sct13 34 23, Perf Pre-Engineered Modular Bldgs

CONTACT
Melissa Tigbao, P.E., Public Works Director (707) 648-4433 [email protected]

RESOLUTION NO. 24-_____
A RESOLUTION OF THE CITY COUNCIL OF VALLEJO (1) FINDING THE DISPATCH

MODULAR BUILDING PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTIONS 15303 (CONSTRUCTION OR CONVERSION OF SMALL STRUCTURES) AND 15304 (MINOR ALTERATIONS TO LAND); (2) FINDING AND DETERMINING THAT IT IS IN THE BEST

INTEREST OF THE CITY TO AWARD A CONSTRUCTION CONTRACT WITHOUT USING A

FORMAL BIDDING PROCESS PURSUANT TO VALLEJO MUNICIPAL CODE SECTION

3.20.080.F; AND (3) APPROVING AND AWARDING A CONSTRUCTION CONTRACT TO WHITLEY MANUFACTURING CO. IN THE AMOUNT OF $485,849 FOR THE PROJECT WHEREAS, on October 24, 2023, the City Council directed staff to move the Vallejo Police Department Emergency Dispatch Center into temporary modular units on the same site as the Vallejo Police Department Headquarters Building at 111 Amador Street; and WHEREAS, subsequently, the City Council directed staff to look into alternate locations for the location of the Emergency Dispatch Center; and
WHEREAS, the plans and specifications for the Dispatch Modular Building Project have been prepared by the City of Vallejo Public Works Engineering Division under the direction of the City Engineer; and
WHEREAS, the modular buildings are deemed a California essential services building and must adhere to Risk Category IV standards; and
WHEREAS, time is of the essence to receive and install the buildings on site to match the arrival of new communication equipment; and
WHEREAS, in January 2024, the City’s architect for the project, Indigo Hammond + Playle Architects, sent proposal packages to eight modular companies, requesting bid responses by April 1, 2024. Of the eight, three responded that they were unable to meet either the specifications or the timeline for completion (Pacific Mobile, Mobile Modular, and Meehleis Modular Buildings Inc.), three were non-responsive (Factory OS, Enviroplex, Modular Building Concepts), and two responded with almost the same price (Whitley Manufacturing Co. and ModTech Global Modular).

WHEREAS, Whitley Manufacturing Co. was the only vendor that could deliver the units by the beginning of September 2024, which meets the timeline for the delivery of the Motorola communication infrastructure that was purchased in 2023.

WHEREAS, due to the Emergency Dispatch Center relocation being identified as one of City Council's priorities, in order for timely delivery of these specialized Type 4 modular buildings,

Staff recommends that Council find it in the best interest of the City to not follow formal bidding procedures, which would have delayed design, manufacturing and delivery of the modular buildings to 2025.

WHEREAS, pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15303, projects consisting of the construction and location of fewer than four commercial buildings not exceeding 10,000 square feet in floor area on sites zoned for such use, if not involving the use of significant amounts of hazardous substances, where all necessary public services and facilities are available, and the surrounding area is not environmentally sensitive are exempt from environmental review, provided none of the applicable exceptions listed in Guidelines Section 15300.2 apply; and
WHEREAS, pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15304, projects that make minor temporary use of land having no or negligible effects on the environment are exempt from environmental review, provided none of the applicable exceptions listed in Guidelines Section 15300.2 apply.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby finds the project categorically exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15303 because the project consists of the construction of two modular buildings that will be combined into one Dispatch Center measuring a total of 1,440 square feet which will be located on a site with a zoning designation of “Public and Semi-Public” and therefore appropriately zoned for such use. In addition, the project does not involve the use of significant amounts of hazardous substances, all necessary public services and facilities are available, and the surrounding area is not environmentally sensitive. In addition, none of the exceptions to the exemption listed in Guidelines Section 15300.2 apply—namely, there is no cumulative impact from successive projects in the same place over time; there is no reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances; the project is not located near a scenic highway; the project site is not on the Cortese list of hazardous waste sites; and the project will not cause a substantial adverse change in the significance of a historical resource.

BE IT FURTHER RESOLVED that the City Council hereby finds the project categorically exempt from environmental review under CEQA pursuant to CEQA Guidelines Section 15304 (Minor Alterations to Land) because the project will make minor temporary use of land having no or negligible effects on the environment. None of the exceptions to this exemption listed in Guidelines Section 15300.2 apply—namely, there is no cumulative impact from successive projects in the same place over time; no reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances; the project is not located near a scenic highway; the project site is not on the Cortese list of hazardous waste sites; and the project will not cause a substantial adverse change in the significance of a historical resource.

BE IT FURTHER RESOLVED that the City Council hereby finds that, in order for timely delivery of the specialized Type 4 modular buildings needed for the Project, staff recommends that the Council find it is in the best interest of the City to forego formal bidding procedures in this instance because the delay in selecting the ultimate relocation site coupled with the timing of the Motorolla contract results in insufficient time to undertake the formal competitive bidding process without resulting in significant further delay of the relocation of the Emergency Dispatch Center as well as the possibility of increases in costs associated with further delay of delivery and installation of the Motorolla equipment.

BE IT FURTHER RESOLVED that the City Council hereby approves and awards a Construction Contract for the Dispatch Modular Building Project to Whitley Manufacturing Co. in the amount of $485,849 for the total bid.

BE IT FURTHER RESOLVED that the City Manager is hereby authorized to sign an Agreement between the City of Vallejo and Whitley Manufacturing Co., with any modifications recommended by the City Attorney, and the City Clerk to attest the signing of that Agreement.

BE IT FURTHER RESOLVED that the City Manager, or their designee, is hereby authorized to execute future Contract Change Orders not to exceed the appropriated project budget.

Adopted by the City Council of the City of Vallejo at a regular meeting held on May 14, 2024, with the following vote:

AYES:

NOES:

ABSTAIN:
________________________________
ROBERT H. McCONNELL, MAYOR
ATTEST: _________________________________
DAWN G. ABRAHAMSON, CITY CLERK

CITY OF VALLEJO

PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION

CONSTRUCTION CONTRACT
FOR

DISPATCH MODULAR BUILDING
PROJECT NO. PW9818
THIS CONSTRUCTION CONTRACT (“Contract”) made and concluded in duplicate this 14th day of May 2024, at Vallejo, California, by and between the City of Vallejo, a municipal corporation of the State of California, acting by and through its City Council, hereinafter called City, and Whitley Manufacturing Co., Inc., a Maryland corporation, hereinafter called CONTRACTOR.

WITNESSETH:

WHEREAS, the City Council of said City heretofore caused plans and specifications for the work hereinafter mentioned to be prepared; and WHEREAS, staff requested quotes from eight companies, and of those eight two responded with almost the same price; and
WHEREAS, Contractor was only bidder who could meet the September deadline, and said City Council of City, as a result of the canvass of said bids, did award a contract, therefore.

NOW, THEREFORE, in consideration of the above, it is mutually agreed between the parties hereto as follows, to wit:

1. SCOPE OF WORK
The work to be done, in general terms, consists of:

Furnishing all labor, materials, tax, equipment, incidentals and services for the construction and completion of the CITY OF VALLEJO MODULAR DISPATCH PROJECT. The work includes but is not limited to:
•Construction of one temporary modular building to house City of Vallejo Dispatchers on an emergency basis.

The Contractor shall provide all labor, tools, and materials for a complete and working project in conformance with the intent shown on the drawings and specified herein and as provided for and set forth in said plans, specifications, and any addenda issued prior to the date of bid, or in either of them, which said plans and specifications

are hereby referred to by such reference, incorporated herein, and made a part of this Contract.

The following documents shall constitute the Contract Documents:
(a) This Contract;
(b) Faithful Performance and Payment (Labor and Materials) Bonds; (c) Insurance Requirements
(d) Contractor’s Proposal submitted on April 1, 2024;
(e) Plans and Drawings for the Vallejo Dispatch Modular Building Project, stamped January 10, 2024;
(f) Performance Specifications Section 13 34 23, Performance of Pre- Engineered Modular Buildings;
(g) Approved Change Orders, if any;
(h) City of Vallejo Regulations and Standard Specifications for Public Improvements, December 2011 edition;
(i) Vallejo Flood & Wastewater District Engineering Design Standards, dated July 2020, and Engineering Standard Details, dated July 2020; (j) Any other documents identified as such in the Contract Documents.

2. TERMS AND CONDITIONS
This Contract consists of the Contract Documents identified in subsections (a) through (j) of Section 1 above, all of which are incorporated herein by reference as though set forth in full, and all of which are part of this Contract, and Contractor and City agree to comply with and fulfill all obligations, promises, covenants and conditions imposed upon each of them in the Contract Documents. All of said work done under this Contract shall be performed to the satisfaction of the City Council, or its representative, who shall have the right to reject any and all materials and supplies furnished by Contractor which do not strictly comply with said plans and specifications, together with the right to require Contractor to replace any and all work furnished by Contractor which shall not either in workmanship or material be in strict accordance with said plans and specifications.

Contractor agrees to receive and accept the prices set forth in its proposal in the amount of Four Hundred Eighty-Five Thousand, Eight Hundred and Forty-Nine Dollars ($485,849.00) as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement, also for all loss or damage arising out of the nature of the work aforesaid, or from the action of the elements or from any foreseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City and for all risks of every description, connected with the work; also for all discontinuance of work, and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Specifications and the requirements of the Engineer under them.

By my signature as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract.

Pursuant to Section 1700, and following, of the California Labor Code, the Contractor shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. The Contractor shall forfeit, as penalty to the City, One hundred Dollars ($100.00) for each calendar day or portion thereof, for each workman paid less than the stipulated prevailing rates for any work done under the contract by it or by any subcontractor under it, in violation of the provisions of such Labor Code.

City shall pay Contractor the sums set forth in its Proposal in accordance with all of the terms and conditions of the Contract Documents.

The Contractor shall be permitted to substitute designated securities for any moneys withheld by the City of Vallejo to insure performance under the Contract. This right of substitution shall be exercised in the manner and subject to the conditions specified in the Contract Documents. The provisions of Public Contract Code section 22300 are incorporated herein by reference as though set forth in full and shall govern the substitution of securities and/or escrow account.

The person signing this Agreement for Contractor hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Contractor. [SIGNATURES ARE ON THE FOLLOWING PAGE]
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands and affixed their seal the day and year first above written.

Whitley Manufacturing
a Maryland corporation
By:

DATE:
(City Seal)

CITY OF VALLEJO,
a municipal corporation
By:

Beverli Marshall
Interim City Manager
DATE:

ATTEST:

By:

Dawn Abrahamson
City Clerk
APPROVED AS TO CONTENT:

Melissa Tigbao, P.E.

Public Works Director
APPROVED AS TO FORM:

Veronica A. F. Nebb
City Attorney
APPROVED AS TO INSURANCE:

Armando Sarkis
Risk Manager

CITY OF VALLEJO

DEPARTMENT OF PUBLIC WORKS

ENGINEERING DIVISION

FAITHFUL PERFORMANCE BOND
KNOW ALL MEN/WOMEN BY THESE PRESENTS, THAT WE, ________________________, as Principal, and ____________________________, as Surety, are held and firmly bound unto the City of Vallejo, a municipal corporation of the State of California, hereinafter called the City, in the penal sum of ____________________ Dollars ($________________), and no more, for the work described below, for the payments of which sum in lawful money of the United States of America well and truly to be made to the City of Vallejo, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents as herein above provided.

WHEREAS, that the Principal has entered into a contract with said City for the construction of:

CITY OF VALLEJO DISPATCH MODULAR BUILDING PROJECT NO. PW9818 NOW, THEREFORE, the condition of this obligation is such that if the above bounded Principal shall in all things stand to abide by, and well and truly keep and perform the covenants, conditions and agreements in the foregoing contract agreed on his/her or their part to be kept and performed at the time and in the manner herein specified, and shall indemnify and save harmless the City of Vallejo, its officers, agents and employees as therein stipulated, then this obligation shall become null and void; otherwise, it shall remain in full force and virtue to guarantee Contractor’s faithful performance of its obligations in the Contract Documents, and Principal and Surety, in the event suit is brought on this bond, will pay to the Obligee such reasonable attorneys' fees as may be fixed by the Court.

The Surety herein, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms and conditions of said contract, or the specifications accompanying the same shall in any manner affect its obligations on this bond, and said Surety does hereby waive notice of any such change, extension, alteration or addition. Said Surety hereby waives the provisions of Section 2819 and 2845 of the Civil Code of the State of California.

IN WITNESS WHEREOF, the above bounded parties have executed this Instrument under their several seals this ___________ day of __________________, 20_______. The name and corporate seal of each corporate party being hereto affixed, and these presents duly signed by its undersigned representative pursuant to authority of its governing body.

PRINCIPAL SURETY
SURETY INFORMATION:

Contact Person:

Name of Company:

Address:

Telephone No.: Fax No.:

NOTE: (1) Signatures of those executing for the Surety must be properly acknowledged. (2) This Bond must be in an amount equal to 100% of the amount bid.

APPROVED AS TO FORM:

Veronica Nebb
City Attorney

CITY OF VALLEJO

DEPARTMENT OF PUBLIC WORKS

ENGINEERING DIVISION

PAYMENT (LABOR AND MATERIALS) BOND
KNOW ALL MEN/WOMEN BY THESE PRESENTS, WHEREAS, that the City of Vallejo, a municipal corporation of the State of California, acting through its City Council, has awarded: hereinafter designated as the Principal, a contract for:

CITY OF VALLEJO DISPATCH MODULAR BUILDING PROJECT NO. PW9818 AND WHEREAS, said Principal is required to furnish a bond in connection with said contract, provided that if said Contractor, or any of his/her or its subcontractors, shall fail to pay for any materials, provisions, provender or other supplies, or teams, used in, upon, for or about the performance of the work contracted to be done, or any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code with respect to such labor, the Surety of this bond will pay the same.

NOW, THEREFORE, We, the Principal, and _____________________, as Surety, are held and firmly bound unto the City of Vallejo, a municipal corporation, hereinafter called City, in the penal sum of _____________________________ Dollars ($_________________), and no more, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents, as herein provided.

The condition of this obligation is such that, if said Principal, or his/her or its Subcontractors, shall fail to pay for any materials, provisions, provender or other supplies or teams used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Code with respect to such work or labor, as required by the provisions of California Civil Code, commencing with Section 9550, and providing that the persons, companies or corporations so furnishing said materials, provisions, or other supplies, appliances or power used in, for or about the performance of the work contracted to be executed or performed, or any person, company, or corporation, renting, or hiring implements, or machinery, or power, for, or contributing to said work to be done, or any person who performs work or labor upon the same, or any person who supplies both work and materials therefor, shall have complied with the provisions of said Title 15, the Surety, or Sureties, hereon will pay the same in an amount not exceeding the sum specified in his/her or its bond, and also, in case suit is brought upon this bond, a reasonable attorney's fee to be fixed by the Court, then this obligation shall become null and void; otherwise, it shall remain in full force and virtue.

This bond shall inure to the benefit of any and all persons, companies and corporations entitled to file claims under section 9100 of the Civil Code of the State of California so as to give a right of action to them or their assigns in any suit brought upon this bond.

The Surety herein, for value received, hereby stipulates, and agrees that no change, extension of time, alteration, addition or modification to the terms and conditions of said contract, or the specifications accompanying the same, shall in any manner affect its obligation on this bond, and said Surety does hereby waive notice of any such change, extension, alteration or addition.

IN WITNESS WHEREOF, the above bounded parties have executed this Instrument under their several seals this ________ day of _______________________, 20_______. The name and corporate seal of each corporate party being hereto affixed, and these presents duly signed by its undersigned representative pursuant to authority of its governing body.

PRINCIPAL SURETY
SURETY INFORMATION:

Contact Person:

Name of Company:

Address:

Telephone No.: Fax No.:

NOTE: (1) Signatures of those executing for the Surety must be properly acknowledged. (2) This Bond must be in an amount equal to 100% of the amount bid.

APPROVED AS TO FORM:

Veronica Nebb
City Attorney

CITY OF VALLEJO

DEPARTMENT OF PUBLIC WORKS

ENGINEERING DIVISION

INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. No representation is made that the minimum Insurance requirements of this agreement are sufficient to cover the obligations of the Contractor under this agreement.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1.Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2.Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $3,000,000 per accident for bodily injury and property damage.

3.Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4.Builder’s Risk (or Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions. Such coverage shall name the City of Vallejo as a loss payee as their interest may appear. An Installation Floater is also acceptable in lieu of Builder’s Risk policy.

5.Contractors’ Pollution Legal Liability with limits no less than $1,000,000 per occurrence or claim, and $1,000,000 policy aggregate.

If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the City of Vallejo requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Vallejo.

SELF-INSURED RETENTIONS
Self-insured retentions must be declared to and approved by the City of Vallejo. The City of Vallejo may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City of Vallejo.

OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1.The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2.For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City of Vallejo, its officers, officials, employees, agents and volunteers. Any insurance or self- insurance maintained by the City of Vallejo, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3.Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City of Vallejo.

4.The limits of Insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess Insurance. Any umbrella or excess Insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City of Vallejo before the City’s own Insurance or self-insurance shall be called upon to protect it as a named insured. Contractor agrees to endorse the City of Vallejo as an Additional Insured on the Umbrella or Excess policy, unless the Certificate of Insurance states the Umbrella or Excess policy provides coverage on a “Follow Form” basis.

5.The City of Vallejo reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

CLAIMS MADE POLICIES
If any coverage required is written on a claims-made coverage form:

1.The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.

2.Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of contract work.

3.If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.

4.A copy of the claims reporting requirements must be submitted to the City of Vallejo for review.

5.If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers authorized to conduct business in the state with a current Best rating of no less than A:

VII, unless otherwise acceptable to the City of Vallejo.

WAIVER OF SUBROGATION
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Vallejo for all work performed by the Contractor, its employees, agents and subcontractors.

VERIFICATION OF COVERAGE
Contractor shall furnish the City of Vallejo with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City of Vallejo before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City of Vallejo reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

SUBCONTRACTORS
Contractor shall require and verify that all subcontractors maintain insurance meeting all requirements stated herein, and Contractor shall ensure that City of Vallejo is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

PAYMENT WITHHOLD
City of Vallejo will withhold payments to Contractor if the certificates of insurance and endorsements required in this exhibit are canceled or Contractor otherwise ceases to be insured as required herein.

File Date
Architect of Record
Sheet Title
Sheet Number
Project Number
G-001

COVER SHEET
20273
Issue:

Project
Sheet _____ of _____
1/10/24

VALLEJO DISPATCH

MODULAR

BUILDING
111 AMADOR STREET
VALLEJO CA 94590
BP
Project Architect PN
Drafted By YC AP VH NH
Drafted By BP PN
Scale :

DRAWING SCALE REFERENCES
APPLY TO 30" X 42" SHEET SIZE
15 ArchitectArchitect
Consultant
1 24 A-601A

ELEVATION
NUMBER
N
A1
A-301A
1 A-201A
ELEV. NUMBER

TRUE NORTH
SHT. NUMBER

SECTION
NUMBER
SHT. NUMBER

BUILDING ELEVATION

INDICATOR

NORTH INDICATOR

DOOR OPENING

INDICATORGRID LINE
101A
A
N

BUILDING SECTION

INDICATOR
4 BUILDING ELEVATION

INDICATOR

WINDOW OPENING

INDICATOR
W01

ROOM INDICATOR
<RM NAME>
NO.

A: 59 SF

PROJECT

LOCATION

V A L L E J O D I S P A T C H M O D U L A R B U I L D I N G 1 1 1 A M A D O R S T R E E T V A L L E J O , C A 9 4 5 9 0 CLIENT

CITY OF VALLEJO
Mellisa Tigbao, Assistant Public Works
Director / City Engineer
555 Santa Clara Street
Vallejo, CA 94590
707-648-4085
[email protected]

MASTER ARCHITECT
INDIGO | HAMMOND + PLAYLE

ARCHITECTS, LLP
Bruce Playle, Architect of Record
Prescott Nichols, Project Architect
909 Fifth Street
Davis, CA 95616
530-750-0756
[email protected]

MASTER ELECTRICAL/DATA/

TELECOM
M. NEILS ENGINEERING, INC.

Jesse Bastian, Electrical Engineer
100 Howe Avenue, Suite 235N
Sacramento, CA 95825
916-923-4400
[email protected]

PROJECT DIRECTORY SHEET INDEX

LOCATION MAP
*

APPLICABLE CODES

SCOPE OF WORK

GENERAL NOTES

1. GENERAL CONTRACTOR SHALL COMPLY WITH ALL REQUIREMENTS OF

AUTHORITIES HAVING JURISDICTION RELATED TO THE INSTALLATION AND

ASSOCIATED REQUIRED TESTS & INSPECTIONS PRIOR TO COVERING OR CONCEALING THESE MATERIALS.

2. FOR APPLICABLE CODE DATA AND PROJECT DATA INFORMATION SEE SHEETS G-101 & G-102.

3. FOR ADDITIONAL SUPPLEMENTARY INFORMATION SEE PROJECT MANUAL.

4. FOR SPECIFIC GREEN BUILDING REQ'MENTS & COMMISSIONING ACTIVITY REQUIREMENTS SEE PROJECT MANUAL & SHEETS G-201 & G-202.

PROJECT ADDRESS:
111 AMADOR ST.

VALLEJO CA 94590

SYMBOL LEGEND

CONSTRUCTION WILL COMPLY WITH THE FOLLOWING CODES AND

ORDINANCES AS AMENDED BY THE STATE OF CALIFORNIA AND
LOCAL JURISDICTION.
2022 California Administrative Code, CCR, Title 24, Part I 2022 California Building Code, CCR, Title 24, Part 2 (2V) - CHAPTER 7A 2022 California Building Code, CCR, Title 24, Part 2 (2V) 2022 California Building Code, CCR, Title 14
2022 California Energy Code, CCR, Title 24, Part 6
2022 California Electrical Code (CEC), CCR, Title 24, Part 3 2022 California Mechanical Code (CMC), CCR, Title 24, Part 4 2022 California Plumbing Code (CPC), CCR, Title 24, Part 5 2022 California Fire Code, CCR, Title 24, Part 9
2022 California Green Building Standards Code
2022 California Referenced Standards, CCR, Title 24, Part 12 2022 Title 19 CCR, Public Safety, State Fire Marshal Regulations GEORGIA ST.

AM
ADOR ST.

MAINE ST.

YORK ST.

SOLANO AVE
YORK ST.

MONTEREY ST.

BENICIA RD

DEFERRED SUBMITTAL

RELOCATABLE BUILDING SUBMITTAL TO BE PROVIDED BY MANUFACTURER FOR CITY REVIEW.

THIS SUBMITTAL IS FOR A TEMPORARY MODULAR BUILDING TO HOUSE CITY OF VALLEJO DISPATCHERS ON AN EMERGENCY BASIS. A MORE

DETAILED SUBMITTAL FROM THE MANUFACTURER WILL FOLLOW, AS WILL A SITE DEVELOPMENT PLAN SUBMITTAL.

G-001
G-002
AS-101
A-101
A-201

COVER SHEET

CHECKLIST AND PERFORMANCE SPEC

SITE PLAN - DISPATCH MODULAR BUILDING

DISPATCH MODULAR BUILDING PLANS

BUILDING SECTIONS AND ELEVATIONS

CITY NOTES AND STAMPS

PROJECT DATA

PROJECT ADDRESS
111 AMADOR ST.

VALLEJO, CA 94590

PARCEL NUMBER

LOT SIZE
235,861 SF (5.41 ACRES)

OCCUPANCY

GROUP B

TYPE OF CONSTRUCTION

V-B NON SPRINKLED

BUILDING TO BE DESIGNED TO

ESSENTIAL SERVICES BUILDING

STANDARDS, STRUCTURAL RISK
CATEGORY IV.

ABBREVIATIONS
A

ABV ABOVE

ACT ACOUSTICAL CEILING TILE

ADD ADDITION

AFF ABOVE FINISH FLOOR

ADMIN ADMINISTRATION

AGGR AGGREGATE

ADA ACCESSIBLE

AFF ABOVE FINISHED FLOOR

AFG ABOVE FINISHED GRADE

AG ABOVE GRADE

APPROX APPROXIMATE

ARCH ARCHITECTURAL

AD AREA DRAIN

AB ASPHALT BASE

ASPH ASPHALT

AV AUDIO/VISUAL
B

BL BUILDING LINE

BLDG BUILDING

BLK BLOCK

BM BEAM

BO BOTTOM OF

BOW BOTTOM OF WALL

BTM BOTTOM
C

CA CALIFORNIA

CB CATCH BASIN

CBC CA BUILDING CODE

CCR CA CODE OF REGULATION'S

CD CONSTRUCTION DOCUMENT

CIRC CIRCULATION

CIV CIVIL

CTR CENTER

CL CENTER LINE

CLG CEILING

CLR CLEAR

COL COLUMN

CONC CONCRETE

CMU CONCRETE MASONRY UNIT

CONT CONTINUOUS

CONTRACTOR GENERAL CONTRACTOR

CJ CONTROL JOINT

CORR CORRIDOR

CR CARD READER

CT CERAMIC TILE

CW COLD WATER
D

DBL DOUBLE

DG DECOMPOSED GRANITE

DEG DEGREES

DEMO DEMOLITION

DIM DIMENSION

DTL DETAIL

DIA DIAMETER

DIV DIVISION

DN DOWN

DR DOOR

DRYVIT SAME A EIFS

DBL DOUBLE

DS DOWNSPOUT

DWG DRAWING
E
(E) EXISTING

EA EACH
E EAST

EL ELEVATION

ELEC ELECTRICAL

EIFS EXTERIOR INSULATION AND

FINISH SYSTEM

EQ EQUAL

EQUIP EQUIPMENT

EXIST OR (E) EXISTING

EXT EXTERIOR
F

FA FIRE ALARM

FD FLOOR DRAIN

FF FINISH FLOOR

FE FIRE EXTINGUISHER

FEC FIRE EXTINGUISHER CABINET

FSR FIRE SPRINKLER RISER

FD FLOOR DRAIN

FT FIRE RETARDENT TREATED
G

GA GAGE OR GAUGE

GAL GALLON

GALV HOT DIPPED GALVANIZED

GC GENERAL CONTRACTOR

GFI GROUND FAULT CIRCUIT

INTERRUPT

GL GLASS

GLB GLULAM BEAM

GYP BD GYPSUM BOARD
H

HB HOSE BIB

HC HOLLOW CORE

HD HOT DIPPED

HT HEIGHT

HDW HARDWARE

HM HOLLOW METAL

HOR HORIZONTAL

HR HOUR

HSS STEEL PIPE / TUBE SECTION

HT HEIGHT

HTR HEATE R

HVAC HEATING, VENTING AND AIR

CONDITIONING

HW HOT WATER
I

ID INSIDE DIAMETER

IF INSIDE FACE

INC INCLUDIN G

INSUL INSULATION

INT INTERIOR
J

J-BOX JUNCTION BOX

JCT JUNCTION

JAN JANITOR
L

LAT LATERAL

LAV LAVATORY

LED LED LIGHTING

LFT LINEAR FEET

LIN LINEAR

LT LIGHT

LVL LAMINATED VENEER LUMBER
M

MFR MANUFACTURER

MAX MAXIMUM

MECH MECHANICAL

MED MEDIUM

MEP MECH ELEC PLUMB

MFG MANUFACTURING

MFR MANUFACTURER

MTL METAL

MIN MINIMUM

MISC MISCELLANEOUS

MO MASONARY OPENING

MTL METAL (STEEL)

MUL MULLION
N
(N) NEW

N NORTH

NFC NOT FOR CONSTRUCTION

NO NUMBER

NOM NOMINAL

NIC NOT IN CONTRACT

NTS NOT TO SCALE
O

OFF OFFICE

OC ON CENTER

OCEW ON CENTER EACH WAY

OH OVERHEAD

OD OUTSIDE DIAMETER

OPNG OPENING

OR OUTSIDE RADIUS
P

PART PARTITION

PR PAIR

PT POINT

PL PROPERTY LINE

PLUMB PLUMBIN G

PREFIN PREFINISHED

PROP PROPERTY
R

RWL RAIN WATER LEADER

REINF REINFORCED

R RADIUS

REF REFERENCE

RD ROOF DRAIN

RO ROUGH OPENING

RM ROOM

RCP REFLECTED CEILING PLAN
S

SG SAFETY GLASS

SCD SEE CIVIL DRAWINGS

SCHED SCHEDULE

SEC SECURITY

SED SEE ELECTRICAL DRAWINGS

SHTG SHEATHING

SHT SHEET

SLD SEE LANDSCAPE DRAWINGS

SMD SEE MECHANICAL

DRAWINGS

SMS SHEET METAL SCREW

SIM SIMILAR

STC SOUND TRANSMISSION
CLASS

S SOUTH

SPD SEE PLUMBING DRAWINGS

SPEC SPECIFICATION

SQ SQUARE

SF SQUARE FEET

SSD SEE STRUCTURAL

DRAWINGS

SS STAINLESS STEEL

STD STANDARD

SFM STATE FIRE MARSHAL

STL STEEL

STOR STORAGE

STRUCT STRUCTURAL

SUSP SUSPENDED

SYS SYSTEM
T

TB TUBE

T&B TOP AND BOTTOM

T&G TONGUE AND GROOVE

TBR TO BE REMOVED

THK THICKNESS

THRES THRESHOLD

THRU THROUGH
TO TOP OF____

TOB TOP OF BEAM

TOC TOP OF CONCRETE

TOM TOP OF MASONARY

TOS TOP OF SLAB

TRTD TREATED

TS TOP OF SLAB OR TUBE
STEEL

TYP TYPICAL
U

U UNFINISHED

UON UNLESS OTHERWISE NOT ED
V

VB VAPOR BARRIER

VTR VENT THROUGH ROOF

VIF VERIFY IN FIELD

VERT VERTICAL
W

WC TOILET

WD WO OD

WD WINDOW

WT WEIGHT
W WEST

W/ WITH

W/O WITHOUT

WI WOOD INSTITUTE

MASTER CIVIL ENGINEERING

CUNNINGHAM ENGINEERING

CORPORATION
Steven Greenfield, Vice President
2940 Spafford Street, Suite 200
Davis, CA 95618
530-758-2026 ext.122
[email protected]
File Date
Architect of Record
Sheet Title
Sheet Number
Project Number
G-002

CHECKLIST AND

PERFORMANCE
SPEC
20273
Issue:

Project
Sheet _____ of _____
1/10/24

VALLEJO DISPATCH

MODULAR

BUILDING
111 AMADOR STREET
VALLEJO CA 94590
BP
Project Architect PN
Drafted By YC AP VH NH
Drafted By BP PN
Scale :

DRAWING SCALE REFERENCES
APPLY TO 30" X 42" SHEET SIZE
15 ArchitectArchitect
Consultant
Building Division . 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ (707) 648-4522

Checklist No. C-03C

C-03C Checklist for New Commercial Buildings, Revised April 2023 Page 1 of 6

CHECKLIST FOR NEW COMMERCIAL BUILDINGS
Complete and Include as Sheet 2 of Plan Set (Sheet 1 - Cover Sheet & Sheet 2 - Checklist)

*Prepare and/or revise plans per this Checklist. Incomplete submittal will not be reviewed and delay permitting process.

The Checklist is based on minimum requirements per 2022 California Building Code (CBC), California Mechanical Code (CMC), California Electrical Code (CEC), California Plumbing Code (CPC), California Energy Code (CEnC), and California Green Building Standards (CalGreen). The Checklist is provided as a guideline only and is not intended as a complete list. Based on the scope of project, some projects may not require all checklist items while others may require additional items. This checklist must be completed and signed by a design professional in responsible charge (e.g. civil or structural engineer, or an architect).

Project Address: _________________________________________________________________________________

Instructions:

1. Fill out this form and sign ACKNOWLEDGEMENT on the last page of the Checklist

2. Complete MR/NA/Sheet # Columns (MR – meets/exceeds requirement NA – not applicable/not in project scope)

3. Unless otherwise noted, documents referenced in this Checklist are available at City of Vallejo Building Division Document Library that can be access using one of the following options:

1. Search for City of Vallejo Building Division Document Library using an internet browser; or

2. Copy and paste below web address on an internet browser:
https://www.cityofvallejo.net/cms/One.aspx?portalId=16925451&pageId=17872510 C - Checklists available in Checklist Folder
F - Forms available in Forms Folder
*All Referenced Documents are live (i.e. continuously edited/updated). Check online for the most updated version.

# Checklist Items MR NA Sheet #
1 GENERAL:

1. Separate building permit required for each unit and detached structure (e.g. carport, garage, retaining wall, trash enclosure, etc.).

2. Separate building permit required for High Piled Storage Areas (storage racks taller than 8 feet), Spray Booths, Exterior Business Sign* (*Exterior Business Sign requires a separate permit from both the Planning and Building Divisions).

3. Same set of plans can be used for multiple permits but list of all concurrently opened or proposed to be applied in the future building permit(s) must be listed on the cover page with its permit description (e.g. demolition permit, grading permit, foundation-only permit, shell only permit, T.I. permit).

4. Min. plan sheet size is 24”x36” with ¼” to 1’ scale unless otherwise noted.

5. Min. font size is 3/32”.

6. All dimensions must be clearly written (i.e. no dimensions shall be left blank for any parties to scale drawings for dimensions).
☐ ☐

111 Amador Street, Vallejo, CA 94590
NOTE: This submittal is for a temporary modular building to house City of Vallejo dispatchers on an emergency basis. A more detailed submittal from the manufacturer will follow, as will a site development plan submittal.

Building Division . 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ (707) 648-4522

C-03C Checklist for New Commercial Buildings, Revised April 2023 Page 2 of 6 # Checklist Items MR NA Sheet #

7. Details - all details must be referenced from Sheets. Provide project specific details (i.e. “per code” and “per standard” will not be accepted in lieu of project specific details).

8. References - when other sheets/details are referenced, provide referenced Sheet and Detail #s (e.g. see 3/S-4 for trash enclosure foundation details, see S-2 for shear wall schedule ) 2 COVER SHEET

1. Preparer’s Name, Title and Registration, Address, Email, Phone Number

2. Project Name, Address, Assessor Parcel Number

3. Legal Property Owner’s Name, Address, Phone Number

4. Scope of Work identifying all work proposed under this permit

5. Occupancy Groups Classification (e.g., A-3, B, M) and Type of Construction (e.g., Type VB)

6. Allowable Area, Story, and Height Calculations

7. Proposed Gross Area Per Floor and Building Height

8. Applicable Codes and Editions

9. Deferred Submittals (e.g. fire sprinkler, trusses, store front, etc.)

10. List of Special Inspections or reference of where List of Special Inspections can be found

11. Leave blank space for Building Division’s Review Notes and Stamps - min. 8” x 11” required ☐ ☐

3 PLOT PLAN

1. Show full Parcel, Lot Dimensions, Property Lines, Interior Lot Lines if applicable, and Street Name(s).

2. Show Building Footprint and Roof Line with all projections and dimensions to property lines.

3. Show small Vicinity Map including North Arrow.

4. Show any recorded Easements and Visible Utilities (meters for electric, gas, and water).

5. Parking Layout, Driveway Locations and Sidewalk Design (fully detail disabled accessibility features).

6. Show location of existing fire hydrants within 500 feet of project. ☐ ☐

4 CIVIL / GRADING AND DRAINAGE PLANS

1. Existing and Proposed Grading Plans detailing tops and toes of slopes.

2. Pad Elevations and Ground Slope Drainage Scheme and Topographic drawn to 5’-0 Contours.

3. Retaining Walls and Drainage Systems, existing and proposed. ☐ ☐

5 LANDSCAPING PLAN

1. Trash Enclosure, Accessory Structures, Walkways, Swimming Pools, Decks, etc. ☐ ☐ 6 ARCHITECTURAL PLANS

1. Architectural Floor plans with unit/suite and building plans

2. Exterior Elevations

3. Window Schedule: List sizes and types (detail safety glazing locations)

4. Door Schedule: List sizes and types (detail fire ratings, hardware, closers & thresholds)

5. Flashing: Vertical & Vertical to Horizontal Junctures of Materials

6. Roof: Eaves, Overhangs, Rake, and Gables

7. Handrails, Guardrails, and Support Details

8. Details of Fire Separation with Assembly Number and Section

9. Detail all Fire Penetrations & Openings including Assembly Numbers

10. Section of Fire Rated Corridor, Door Ratings, Smoke/Fire Damper Locations

11. Stairway Rise and Run, Framing, Attachment, and Dimensions of Members

12. Finish Schedule with Flame Spread Ratings

13. Provide Details of all Features and Fixtures in compliance with the State Building Code ☐ ☐

Building Division . 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ (707) 648-4522

C-03C Checklist for New Commercial Buildings, Revised April 2023 Page 3 of 6 # Checklist Items MR NA Sheet #
7 MEANS OF EGRESS (MOE) PLANS

1. Label each space/area and show square feet of each space

2. Label occupancy group and occupant load of each enclosed area per Section 1004

3. Label each egress component and provide details and calculations. Calculations will be required if components are configured based on calculations, such as number of exit and door, minimum width of door, stairway, corridor, ramp, exit travel distance, etc.

4. Exit and exit access doorway configuration per Section 1007. Where more than one exit is required, show exit separation distance.

5. Provide MOE illumination detail per Section 1008

6. Provide MOE components per Sections 1009 through 1016

7. Provide Exit Signs details per Section 1013 - show locations and details of internally and externally illuminated exit signs and raised character and braille exit signs.

8. Show detail of Exit Access per Sections 1017 through 1021

9. Show detail of Exits per Section 1022 through 1027

10. Show detail of Exit Discharge per Section 1028 through 1030

11. Show location of “Door Must Remain Open During Occupancy” Sign ☐ ☐

8 ACCESSIBLE PLANS
Accessible Plans and Details Scoping - provide fully dimensioned/detailed plans indicating compliance for applicable elements and features listed below. Based on the scope of project, additional details may be required:

1. 11B-206 Accessible Routes; must include details for the site arrival points per 11B-206.2.1

2. 11B-208 Parking Spaces

3. 11B-209 Passenger Drop-off and Loading Zones and Bus Stops

4. 11B-210 Stairways

5. 11B-211 Drinking Fountains;

6. 11B-212 Kitchens, Kitchenettes Wet Bars and Sinks

7. 11B-213 Toilet Facilities and Bathing Facilities

8. 11B-216 Signs

9. 11B-225 Storage

10. 11B-226 Dining Surfaces and Work Surfaces

11. 11B-227 Sales and Service

12. 11B-247 Detectable Warnings and Detectable Direction Texture

13. 11B-248 Common Use Areas and Employee Working Areas ☐ ☐

9 EQUIPMENT PLAN

1. Provide equipment schedule table - table shall include type (gas/electric/plumbing), dimensions (height/weight), and reference sheet and detail numbers of where anchoring detail can be found for equipment over 300 pounds and/or taller than 5’9”.

2. Provide elevation view and details for all equipment listed in the equipment schedule table.

3. Anchoring reference for equipment over 300 pounds and/or taller than 5’9” - specify whether the anchoring is per the manufacturer installation guide or per structural calculations. Detail shall include the reference page number of the manufacturer’s installation guide or the structural calculations.

4. Show details for clearance where required (e.g. clearance at accessible hand sink, vertical clearance under the hood, etc.).

5. Provide equipment specific details (e.g. walk-in coolers, grease interceptor, quick disconnect at gas equipment).
☐ ☐

Building Division . 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ (707) 648-4522

C-03C Checklist for New Commercial Buildings, Revised April 2023 Page 4 of 6 # Checklist Items MR NA Sheet #
10 STRUCTURAL PLANS

1. Foundation and Structural Floor plans

2. Roof Framing plan

3. Structural Material Specifications

4. Typical Cross Sections in each direction

5. Ceiling Details with Bracing and Support Details

6. Anchoring Details for equipment over 300 pounds and/or taller than 5’9” ☐ ☐

11 STRUCTURAL CALCULATIONS - calculations must be legible:

1. Provide a cover page signed and stamped by the registered professional

2. Provide index of calculations performed and corresponding floor plan showing clear location of each calculation/analysis.

3. Number all pages.
☐ ☐

12 DETAIL SHEETS - all details must be referenced from sheet

1. Footings, Piers, and Grade Beams

2. Post and Girder Intersections

3. Structural Sections with Details at Foundation, Floor and Roof Levels

4. Shear Transfer Details and Hold-down Bolt Details
☐ ☐

13 PREFAB TRUSSES

1. Roof Framing Plan with Truss ID No’s. for each building

2. Specify Truss Manufacturer on the Drawings

3. Details of Truss Splices, Connections, Plate Sizes and Hangers

4. Truss Plans and Details to be Stamped and Signed by Truss Design Engineer

5. Truss plans to be stamped by the responsible architect or engineer licensed in the State of California and a letter stating that he/she has reviewed the plans ☐ ☐

14 MECHANICAL

1. Provide mechanical equipment schedules that includes description, make, model, length, height, cfm, horsepower, static pressure rating, weight.

2. Provide mechanical roof plans showing ventilation and exhaust system components (e.g.

HVAC units, exhaust fan, make-up air, bathroom vent, kitchen vent, water heater flu, etc.).

3. Provide ventilation details and calculations per Chapter 4.

4. Provide duct system layouts showing specification, size, location, routing, supply and return air locations, smoke detector(s), damper(s), etc. For each component, provide reference detail number of where construction detail can be found per Chapter 6.

5. For duct penetrations through rated assemblies, provide details showing how the penetration will be protected to maintain the fire-resistance rating.

6. Water Heater Enclosure - show combustion air calculations and details per Chapter 7.

7. Kitchen Hood - provide site specific construction details for kitchen hood and exhaust systems:
a) Type, material, dimension, routing, length, joint, connections and anchoring system; and b) How the hood duct is provided with one-hour rating.
☐ ☐

Building Division . 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ (707) 648-4522

C-03C Checklist for New Commercial Buildings, Revised April 2023 Page 5 of 6 # Checklist Items MR NA Sheet #
15 ELECTRICAL

1. Loading, panel and fixture schedules

2. Provide load and available fault current calculations

3. Provide an AIC letter from PG&E for panel size equal and greater than 300 AMP

4. Show one-line diagram with conduit and conductor size

5. Show size of ground and bonding

6. Detail for feeder from the service panel to subpanel

7. ARC flash labels at all panels and specify types of panels (e.g. fully rated or series rated)

8. Show outlet type, location, spacing, and mounted height

9. Show lighting type and location

10. Provide a dedicated 20 AMP outlet at the main entrance that supplies no other load

11. Provide a lighting control plan
Reflected Ceiling Lighting Plan (Including Exit Lighting as applicable) ☐ ☐

16 PLUMBING

1. Site Utility Plan and Sizing Calculations

2. Minimum plumbing facilities per 2022 CPC Section 422

3. Water Piping Sizing Calculations

4. Waste and Vent Plan and Sizing Calculations

5. Gas Plans
(a) Provide gas plan showing one-line isometric diagram for gas piping - show material, sizing, routing and lengths of gas piping.
(b) Show gas calculations and BTU input rating of each interconnected appliance.

6. Roof Drain Plan and Sizing Calculations

7. Condensate Drain Plan & Hydronics Piping Plan

8. Chemical Waste & Piping Plan (requires Water Pollution Control & Hazmat approvals) ☐ ☐

17 FORMS

1. F-1 2022 CalGreen_NR_Mandatory Measures

2. 2022 Title 24 Compliance Forms
☐ ☐
18 OTHER DOCUMENTS - depending on the project, other supplemental documents may be required. Examples include:

1. Soils Report & Geologic Hazard Study if in a Geologic Hazard Zone;

2. State Permit Required for air compressor having a volume of 1 ½ cubic feet;

3. Hazardous Material Inventory List - listing types and quantities of chemicals stored on site;

4. Hazmat including: Flammable Liquid Storage Areas, Compressed Gases, etc. ☐ ☐

Building Division . 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ (707) 648-4522

C-03C Checklist for New Commercial Buildings, Revised April 2023 Page 6 of 6

SUBMITTAL WITH FIVE OR FEWER COMMENTS
For a submittal and resubmittal with five (5) or fewer comments from the Building Division, please check your preference below:

☐ Request for a plan review comment letter with corrections ☐ Approve for the Building Division to red line corrections on plans

ACKNOWLEDGEMENT

By signing below, I certify that I have read and acknowledged that the submitted plans meet or exceed the above minimum requirements. I accept full responsibility for complying with all of the above requirements and any other requirements that are not listed above but are applicable to my project per latest California codes and standards. I further agree that if I fail to comply with the requirements, due to error or omission, I will correct all deficiencies prior to final inspection.

_______________________________________________________________________ _________________________ Owner’s Signature Name (Print) Date

______________________________________________________________________ ________________________ Owner’s Email Address Phone Number

_______________________________________________________________________ ________________________ Design Professional’s Signature Name (Print) Date

___________________________________________________________________ ________________________ Title (e.g. California registered architect, civil and/or structural engineer) License #

______________________________________________________________________ ________________________ Design Professional’s Email Address Phone Number

Melissa Tigbao, P.E
1/9/24
[email protected]
707-648-4085
Bruce Playle
1/9/24
California Architect
C15459
[email protected]
530-750-0756
VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 1

SECTION 13 34 23 PERFORMANCE OF PRE-ENGINEERED MODULAR BUILDINGS

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of this Contract, including any General and Supplementary Conditions, Standard Specifications of the City of Vallejo current edition, and other documents as may be provided apply to this Section.

B. Contract Documents:

1. Review all contract documents thoroughly prior to bid.

1.2 DEFINITIONS

A. Architect: Architect-of-record provided by the Modular Contractor, and responsible for the design, stamping, and sealing of all documents, currently licensed by the State of California.

B. City: Any representative of the City of Vallejo acting on its behalf to coordinate the Dispatch Modular Building, may include consulting program/ construction manager, other. Same as Owner, see definition for Owner.

C. Drawings: Refers to criteria drawings prepared by Master Architect describing building performance, or to instruments-of-service drawings prepared by the Architect-of-record and Engineers-of-record.

D. Engineer: Engineer-of-record provided by the Manufacturer, and responsible for the design, stamping, and sealing of all documents. Includes structural, mechanical, electrical engineers, and professionals of such other disciplines as may be necessary or required, all currently licensed by the State of California.

E. Manufacturer: Same as Modular Contractor, see definition for Modular Contractor.

F. Master Architect: Indigo Hammond & Playle Architects, LLP in the employ of the City of Vallejo acting to coordinate the Dispatch Modular Building on its behalf. The Master Architect does not stamp or sign plans, but provides a Statement of General Conformance on the cover sheet of the plans prepared by other professionals in accordance with DSA IR A-18.

G. Modular Contractor: The entity responsible for the design, approval, transport, and installation of the modular building including connection to all services being provided at the point of connection by Site Contractor. Same as Manufacturer, see definition for Manufacturer.

H. Owner: Same as City, see definition for City.

I. Site Contractor: A separate entity, the Site Contractor will provide and install all sanitary sewer, water, storm drainage, electrical utilities, generator power / ATS, uninterruptible power system (UPS), fire alarm and other utilities to the point of connection. Site Contractor also to provide and install all grading, pavements, striping, and signage. City of Vallejo intends to self-perform all work required by Site Contractor.

J. Temporary: This building will not be designed under the CBC provisions for temporary use as it is to be installed longer than the CBC definition for temporary buildings.

a. Wood: This building must be a two-way steel moment frame structure, all elements of structure floor, roof, and walls to be steel - wood construction is allowed for interior walls and exterior infill between steel structure. Plywood siding panels are specified as the exterior wall finish.

1.3 SUMMARY

A. This is a performance criteria specification for the Vallejo Dispatch Modular Building, a design-build project delivered on a design-build basis by the Modular Contractor.

B. This Section includes a summary of work required of the Modular Contractor, including but not limited to the following:

1. Design buildings, size components to meet performance requirements indicated, coordinate systems to avoid conflicts, and provide all elements necessary to conform to the requirements of this specification and complete the project for occupancy and use subject to all requirements and VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 2

prevailing codes.

2. The building will be designed as a permanent modular relocatable building.

3. This is a California Essential Services Building designed to Structural Risk Category IV, see also Design Requirements following.

4. Pre-engineered, steel frame, clear span modular buildings, fully code-compliant, complete and ready for use. No wood is allowed.

5. Non-permanent foundation system meeting the requirements of DSA IR 16-1. Appropriate pinned pier systems are allowed.

6. Pre-engineered stairs and platforms.

7. Design and engineering services, labor, materials, equipment, and other services required to obtain approval from the City of Vallejo and complete the work.

8. Transportation from the factory to the site, erection, installation, and finishing at the site including all materials, equipment, and operations described in these Contract Documents.

9. Modular Contractor will make connection to all service utilities provided separately by a Site Contractor including but not limited to sanitary sewer, water, storm drainage, electrical utilities, generator power / ATS, uninterruptible power system (UPS), fire alarm and other utilities to the point of connection.

10. Modular Contractor will install provisions within the modular building required for mechanical, electrical, low voltage, plumbing, and other elements to make the completed installation functional for the use intended.

11. Design services are required to be provided by the Modular Contractor, whose architect and engineers are responsible for the design, calculations, stamping, and sealing of all documents.

12. Installation of pipes, conduits, devices as needed for various systems is the responsibility of the Modular Contractor.

13. Coordinate all finishes, equipment, materials and hardware with City of Vallejo Standards prior to construction.

14. Fire sprinkler systems, natural gas, and propane are not required for this project.

C. Related Sections:

1. Other related work may be specified on plans or elsewhere in the Contract Documents and may or may not be noted in this Section.

2. Separate attachment: Memorandum dated 12/7/23 from BSK Associates, Preliminary Geotechnical Findings, Conclusions, and Recommendations, Vallejo Community Safety Center, Amador Street and Maine Street, Vallejo, California.

1.4 REFERENCE STANDARDS

A. AISC 5335 Specification for Structural Steel Buildings Allowable Stress Design, Plastic Design; American Institute of Steel Construction, Inc.

B. 2022 California Building Code (CBC), including provisions of the California Energy Code (CEnC).

C. 2022 California Administrative Code (CAC), Chapter 4, Article 1 - Essential Services Buildings.

D. Division of the State Architect Interpretation of Regulations (IR) Manual, and Procedures (PR) latest editions.

1.5 DESIGN REQUIREMENTS

A. This Section includes design requirements of the Modular Contractor, including but not limited to the following:

1. This is a California Essential Services Building designed to Structural Risk Category IV on a non- permanent foundation.
a. The steel building frame, infilled finishes including ceiling systems, ramps and appurtenances are required to be designed and built to this standard, refer to CBC Chapter 16, Table 1604.5, and Section 1613A. Also, these must meet the standards for Article 1 - Essential Services Buildings, refer to Chapter 4, Administrative Regulations for the Division of the State Architect – Structural Safety. This is a Local Building, and the Authority Having Jurisdiction AHJ is the Building Official, City of Vallejo. Refer to CBC Section 3113 Relocatable Buildings for additional requirements.
b. Wood construction is not allowed except for interior walls and exterior infill between steel structure.
c. Since modulars, aka relocatables, are common for California schools, but not municipalities, the various Division of the State Architect DSA requirements regulating relocatable buildings shall be in effect, including all current Interpretive Regulations IR and Procedures PR. The City of VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 3

Vallejo will serve as AHJ, not DSA who will not otherwise be involved. d. In accordance with DSA IR 16-1, non-permanent foundations are permitted where floor area is less than 2,160 sf and the distance between the underside of the lowest floor framing member and the top of grade under the building does not exceed 18 inches. e. The Modular Contractor is responsible for designing, stamping and sealing all drawings, details, specifications, and calculations, shall be stamped and signed by an architect, structural engineer, mechanical engineer, electrical engineer, and professionals of such other disciplines as may be necessary or required, all currently licensed by the State of California.

2. Coordinate completion of design to the satisfaction of Master Architect and City of Vallejo staff in full conformance with City of Vallejo requirements.
a. Modular to be clear span construction with no interior columns or pilasters. Exposed steel columns at modular corners are not acceptable. A two-way steel moment frame is required. b. Modular design to be built on non-permanent foundations, site pavement and drainage will be provided by others, specifically a Site Contractor.
c. Any and all narratives such as for Mechanical and Electrical, are additional information on specific equipment and items for this project based on performance or criteria the Modular Contractor must meet and accept to complete this project.

3. Coordinate submission to Building Department, City of Vallejo for approval. a. This will include Code compliant approved documentation for construction and placement on City of Vallejo property.
b. Include all Architect/Engineer stamps and signed documentation.

4. Modular Contractor must also be the installer of the building. a. Coordinate with Site Contractor for placement of Modular. b. Coordinate with Site Contractor for exact location of utilities, power, fire alarm, and communications hook-ups and operations.
c. Coordinate with Site Contractor for Project completion to meet requirements of the City of Vallejo and this specification.

5. Building transportation and placement to include but not be limited to:
a. Modules capable of transportation on trailers allowed for shipping on public streets and highways in the State of California.
b. The uppermost portion of the module or panel shall not exceed 16 feet from the road surface during transport.
c. Include ALL transportation fees, permits, required by the State, County or City for placement of Modular.

6. Design load criteria:
a. Roof live load: 20 psf.
b. Floor live load: 50 psf.
c. Wind load: 90 mph, exposure C, include positive and negative wind loading. Conform to applicable requirements of DSA IR 16-1 "Wind Load Design for One- Story Relocatable School Buildings (Less than 2,000 s.f. in Floor Area).”
d. Seismic loads: Ss = 1.5, S1 = 0.6; soil site: Class C; seismic design category D. e. Collateral loads: Dead loads of building systems, in addition to the dead load of the building itself, including but not limited to, fire sprinkler systems and roof mounted equipment or elements, if applicable.
f. Special Requirement: Building is to be designed to California Essential Services Building standards, Structural Risk Category IV on a non-permanent foundation.

7. Energy conservation:

8. All work shall be subject to Title 24, CCR, Building Standards, Part 6, Division T20, Chapter 2, Subchapter 4, Article 2, on energy conservation regulations and required certification.

9. Provide weathertight and watertight construction at all stages of work.

10. Permit movement of components without buckling, failure of joint seals, undue stress on fasteners or other detrimental effects, when subject to temperature range not exceeding that of the maximum annual range of variation found at the project site, as determined by the National Weather Service records.

11. Size and fabricate wall and roof systems free of distortion or defects detrimental to appearance or performance.

VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
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12. Review and become familiar with all other documents related to this project and these specifications and provide fully code-complainant building, complete and ready for use, free of conflict or omission.

13. Provide secure and safe design conforming to standards of care for similar work prevailing in the area where the Project is located.

B. This Section includes overall responsibilities of the Modular Contractor for completion of the project, including but not limited to the following:

1. Modular Contractor shall be responsible for selection and coordinating all construction means, methods, techniques, sequence and procedures.

2. Modular Contractor shall coordinate and pay for all of the following items necessary for execution and completion of the work, temporary or permanent, and whether or incorporated, or to be incorporated into the work:
a. Design and Engineering services to design the building complete. b. Labor.
c. Materials.
d. Equipment.
e. Tools.
f. Construction equipment and machinery.
g. Water.
h. Heat.
i. Utilities.
j. Low voltage communication and Fire Alarm.
k. All utilities and utilities attachments to the modular units and assure proper function of each.

3. Modular Contractor shall assume responsibility for overall completion of building systems in accordance with these specifications and other contract documents and in full cooperation with the Modular Contractor provide fully code compliant buildings complete and ready to use, free of conflict or omission.

1.6 INTERACTION WITH SITE CONTRACTOR:

A. Site Contractor will provide all site utilities necessary to the modular units, Modular Contractor will provide connection to point of connection for each of these services.

1. Potable water.

2. Sanitary sewer.

3. Storm drainage.

4. Electrical utilities service.

5. Generator power / ATS.

6. Uninterruptible power system (UPS).

7. Data/ telecommunications.

8. Fire alarm.

B. Modular Contractor will coordinate with Site Contractor for delivery and placement of modular units.

1. Including on site staging and delivery area.

2. Coordination with local jurisdiction on transport and traffic control.

3. Placement coordination of heavy equipment related to installation of Modular, including cranes and other heavy lift equipment.

4. Provide area for construction of non-modular building components items requiring on-site construction to complete project.

C. Site Contractor shall provide and pay for all of the following items necessary for proper execution and completion of the entire project site work, temporary or permanent, to be incorporated into the Work for this Project:

1. Construction equipment and machinery including, but not limited to, earth moving equipment and compaction of soil required for installation of modular buildings.

2. Site utilities (water, sewer and storm sewer, electrical, fire alarm, and communications).

3. Fencing and security.

4. All other facilities and services necessary, wherever located.

D. Coordinate with City of Vallejo for items, furniture, supplies to be installed in modular for ready to use options.

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E. Site contractor shall be responsible for selecting and coordinating all construction means, methods, techniques, sequences, and procedures related to site construction.

1.7 SUBMITTALS

A. Construction Documents:

1. Submit to the Master Architect and City complete Plans and specifications including:
a. Structural, mechanical, fire sprinkler, and electrical design drawings and details. b. Fire alarm and signals drawings.
c. Where applicable: Assisted listening devices.
d. Energy efficiency compliance documentation:
1) Each complete and with all necessary supporting calculations as required to obtain approval of Master Architect and City through a standard plan review and backcheck process, unless otherwise indicated by contract.

2. All drawings, details, specifications, and calculations shall be stamped and signed by an architect, structural engineer, mechanical engineer, electrical engineer, and professionals of such other disciplines as may be necessary or required, all currently licensed by the State of California.

3. Master Architect and City will review and comment on these submittal documents and return to modular contractor for corrections.

4. Modular contractor shall incorporate all notations, revisions, or corrections required by Master Architect and City within 14 days of receipt. After corrections noted by Master Architect and City have been made, Modular Contractor submit the corrected documents to Master Architect and City for approval.

5. Following return of reviewed documents from City, Architect will review and record Master Architect and City comments and transmit document to modular contractor for corrections.

6. Modular contractor shall incorporate all notations, revisions, or corrections required by City and Master Architect within 14 days of receipt.

7. All costs for production and revision of submittal documentation shall be borne by the modular contractor.

8. The final City approved documents with original stamps and signatures of design engineers, responsible parties, and City will be retained by the City. Copies will be provided to modular contractor for his use in production of buildings and site contractor for coordination of all Work for this project.

9. Manufacture and construction will proceed only upon City approval of construction documents.

B. Shop Drawings:

1. Indicate assembly dimensions, locations of structural members, and connections.

2. Wall and roof system dimensions, general construction details, anchorages and method of anchorage, installation, and door, window, and finish schedules.

3. All details necessary to describe the complete building, systems, components and their relationships to work provided under separate contracts, framing anchor bolt settings and their sizes and locations from datum, and structural attachments.

4. Indicate welded connections with AWS A2.4 welding symbols.

5. Indicate net weld lengths.

6. Provide professional seal and signature.

7. Initial submittal to the Master Architect and City: One (1) reproducible and three (3) prints of complete sets of drawings, calculations, and specifications, complete with original stamps and signatures of all design professionals.

C. Samples: Submit two (2) samples of factory finished materials for each material, product, and color selected, eight by ten inch (8” x 10”) in size, or as otherwise specified in the related Sections, illustrating color and texture of finish.

D. Modular Contractor’s Instructions: Indicate preparation requirements, anchor bolt placement, and all information necessary to coordinate work provided by separate contracts.

E. Submit original written certifications of the Modular Contractor and installer qualifications specified in Quality Assurance paragraphs of this Section.

F. Project Record Documents: Record all changes made during construction and actual locations of concealed components and utilities.

1.8 PERFORMANCE REQUIREMENTS
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A. Design, fabricate, and erect building structure and exterior cladding to withstand:

1. Loads from wind, seismic, gravity, thermally induced and other structural movement, weather exposure, and other conditions of use normally encountered.

2. Applicable loads and combined loads as required by the California Building Code as for Structural Risk Category IV for a California Essential Services building and as indicated by DSA IR and other requirements.

1.9 QUALITY ASSURANCE

A. Submit Evidence of Confirming Qualifications:

1. Modular Contractor qualifications: Specializing in design and fabrication of modular school building systems of the specific type and quality indicated, in California, for a minimum of 10 years, with evidence of satisfactory completion, including DSA closeout documentation, of minimum of five (5) projects of similar scope and scale within the last five (5) years.

2. Installer qualifications: Specializing in erection and installation of modular building systems for minimum of 10 years with evidence of satisfactory completion, including DSA closeout documentation, of minimum of five (5) projects of similar scope and scale within the last five (5) years, approved and certified in writing by the Modular Contractor.

B. Inspection and Material Testing of Prefabricated Buildings Divided into Two Separate Components:

1. Plant inspection and material testing.

2. Onsite inspection and material testing.

3. All inspectors shall be retained by the Owner.

C. All materials used, unless otherwise specified, shall be new and of the types and grades specified. Contractor shall furnish confirming evidence satisfactory to the Master Architect and City upon request.

D. All workers, in plant or field, shall be skilled and qualified for the work to be performed.

E. Design structural components, develop shop drawings, and perform shop and sitework under direct supervision of a professional structural engineer experienced in design of this Work and licensed in the State of California:

1. Conform to California Building Code (CBC), Title 24 Parts 1 and 2, and DSA Interpretation of Regulations for submission of design calculations and reviewed shop and erection drawings for acquiring DSA approval.

2. Cooperate with inspectors, regulatory and testing agency or authority, and provide data as requested.

F. Perform work in accordance with AISC "Specification for Structural Steel Buildings-- Allowable Stress Design, Plastic Design."

G. Perform welding in accordance with AWS D1.1.

H. Pre-Installation Meeting:

1. To be conducted at Project site a minimum of one (1) week before starting work of this Section.

1.10 SEQUENCING

A. Sequence the work to coordinate with the activities of separate contractors and specific sequences as indicated or implied.

B. Request of provide information concerning activities of this contract or separate contracts to enable efficient sequencing.

1.11 SCHEDULING

A. Schedule the work to achieve Contract milestones and completion dates indicated.

B. Deliver and install buildings to insure that project is completed on schedule. Calculate costs of weekend, overtime or premium time work to accomplish the schedule and include these costs in VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
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the bid.

1.12 WARRANTY

A. Correct defective work within a one (1) year period after date of Substantial Completion.

1.13 MAINTENANCE

A. Provide extra material for Owner’s use in maintenance as specified in the pertinent related sections or as described here-in.

B. Fasteners and connectors: Provide minimum five (5) percent additional fasteners over the amount required, for each connection of each module, panel or building component. Pack, label and identity fasteners for intended use and store on the site in a mutually accepted, secure location. Deliver these surplus fasteners prior to the delivery of Modular Building to the site.

1.14 DELIVERY, STORAGE, AND HANDLING

A. Handle work with care. Avoid damage during delivery, erection, and placement.

B. Replace all damaged work prior to installation. Do not install damaged work or materials.

C. Deliver prefabricated components, materials, and manufactured items undamaged. Package, wrap, or provide temporary coverings to protect all or parts of buildings from the elements and from transportation damage.

D. Acceptance at Site: Inspect work as it is delivered. Reject work exhibiting damage and provide new undamaged work. Reject work not accompanied with the in-plant inspector's certificate.

E. Protect delivered work from weather and related construction operations, including those of other contracts. Maintain work in undamaged condition until erection and placement.

F. Refer to related Sections for additional specific requirements.

G. Coordinate with site contractor for staging areas, crane locations, and parking a minimum of one (1) week prior to delivery.

PART 2 PRODUCTS

2.1 MODULAR CONTRACTORS

A. Acceptable Modular Building Manufacturers:

1. Pacific Mobile Structures, California Region, 4375 Farm Supply Drive, Ceres, CA 95307, 209.524.9128, www.pacificmobile.com

2. Mobile Modular, 2725 Fitzgerald Dr, Dixon, CA 95620, 866-395-7370, www.mobilemodular.com

3. Other Modular Contractor where pre-approved by City of Vallejo.

2.2 GENERAL - MANUFACTURED UNITS

A. Modular Buildings: Complete, as indicated and specified, conforming to architectural design and appearance indicated, constructed of modules or panels comprising of exterior walls and roofs as shown. All wall and roof joints watertight and weatherproof. Design to withstand structural loading as required by DSA and this specification.

B. Meet all requirements of Title 24 Parts 1 and 2, and Division of the State Architect Interpretation of Regulations. All areas and portions of the Project shall be fully accessible, complying with Chapter 11 of California Building Code and enforcement comments of City of Vallejo. Coordinate with site contractor all site related work with path of travel.

C. Design buildings to conform to architectural design and appearance indicated. Select components and design systems to provide functions and amenities indicated, as well as those that are required by the prevailing codes (2022 CBC) and agencies having jurisdiction (DSA), whether or not shown in the Contract Documents.

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D. In the event of conflicts, recommend mode of resolution requiring minimum revision to indicated design concept and request direction from Master Architect and City. Do not revise or modify design concepts without written acceptance of Master Architect and City.

E. The modular building Modular Contractor’s term contract is the minimum scope of work or level of quality to be provided unless otherwise indicated. In the event of conflict between the modular contractor and the site contractor, the City-approved documents, including this specification, having the greater scope or higher quality as specified shall govern. Site contractor to coordinate with modular contractor for exact location of all utility, water, electrical, fire alarm, and connections to complete this project including location of landscape irrigation and planting.

F. Dimensions and Tolerances: Minimum ceiling height is eight feet (8'-0"). Clearly indicate all deviations from indicated dimensions or pitches on shop drawings and request specific review from Master Architect and City in writing prior to any site construction work and/or completion of City plan review.

G. Design buildings to be transportable over highways to the project site if transportation of components is necessary. Identify potential design conflicts with maximum transportable sizes.

Recommend mode of conflict resolution and request direction from Master Architect and City. Do not construct buildings or components that cannot be transported lawfully or safely on California roadways.

2.3 SUBSTRUCTURE

A. Non-permanent foundation system: design non-permanent foundation on piers and in full compliance with code and seismic requirements for project, including as for California Essential Services Building designed to Structural Risk Category IV.

2.4 SUPERSTRUCTURE

A. Steel Frame: Two-dimensional moment resisting steel frame with bolted or welded connections. No wood framing permitted.

B. Provide clear span construction free of interior columns or pilasters.

2.5 ROOF STRUCTURE

A. Roof Structure: Steel beams and purlins, corrugated metal roof deck/shear diaphragm.

B. Roof slope shall be minimum one-quarter inch (1/4") per foot.

C. Roof Overhangs:

1. None required.

D. Ventilation:

1. All enclosed attic and soffit areas shall be ventilated per the 2022 CBC codes:
a. Provide venting at locations selected by Modular Contractor to provide minimum cross-sectional free area stipulated by code or by DSA IR.
b. Avoid conflict with other building elements.
c. Show supporting calculations and vent type(s) and locations on shop drawings.

E. Draft Stopping:

1. Enclosed attic and soffit areas shall be draft stopped with durable panel materials per the 2022 CBC codes:
a. Provide draft stops at locations selected by Modular Contractor to reduce attic and soffit areas to the maximum sizes stipulated by code.
b. Show supporting calculations and draft stop locations on shop drawings. c. Coordinate design of draft stopping with requirements for attic ventilation to ensure that all enclosed areas are properly ventilated.

2.6 EXTERIOR ENCLOSURE

A. Exterior Walls: Wall framing shall be six-inch (6") metal studs, minimum, and greater as determined by modular contractor’s structural engineering review to meet requirements of 2022 CBC codes.

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B. Watertight and Weatherproof:

1. Provide complete metal and flexible flashings and trim for watertight and weatherproof construction.

Design building envelope flashing systems in accordance with SMACNA standards.

2. All weather-exposed surfaces shall have a weather-resistive barrier equivalent to two (2) layers of Grade D Kraft waterproof building paper conforming to ABC, Title 24, Part 2 for asphalt-saturated rag felt.

3. Barrier shall be free from holes and breaks other than those created by fasteners and construction systems for attachment of the building paper and shall be applied over studs or sheathing of all exterior walls. Such barrier shall be applied weather-board fashion, lapped, and wrapped at corners.

4. Provide sheet metal flashings separating concrete from structure at all perimeter locations.

C. Plywood Siding Panels:

1. Plywood Siding Panels: Use 7/16” LP Smart-panel vertical siding with 8” grooves and barricade wrap underlayment. Paint with solid stain, or approved equal. Color selected by Master Architect and City.

D. Insulation:

1. Walls shall have an insulation rating of R-21 minimum.

2. Roof shall have an insulation rating of R-30 minimum. Insulation shall be designed to ensure that there is no condensation on interior surface of the corrugated metal roof deck. Minimum R-19 of the required R-30 must be placed on the underside of roofing in the form of fiberglass batt insulation, both to aid in STC through building and minimize the possibility of condensation forming inside building.

3. Insulation vapor barrier shall be installed to the heated side. Provide type FSK barrier where located above suspended ceilings.

4. Floor shall have an insulation rating of R-30 minimum.

5. Manufacturer: Owens/Corning. Or approved equal.

E. Doors and Hollow Metal Frames:

1. Exterior Doors: Flush doors, minimum dimensions three feet by seven feet by 1-3/4 inch (3'-0" x 7'-0", 1- 3/4") thick, 18-guage, with steel face sheets and fire resistive cores. Factory prepare and reinforce for indicated finish hardware, including reinforcement on both faces for closers.

2. Interior Doors: Flush doors, minimum dimensions three feet by seven feet by 1-3/4 inch (3'-0" x 7'-0", 1- 3/4") thick, with maple veneer face sheets and fire resistive cores. Finish doors with clear sanding sealer finish. Factory prepare and reinforce for indicated finish hardware, including reinforcement on both faces for closers.

3. Hollow metal frames shall be 16-guage at exterior openings and 18-guage at interior openings, depth to suit wall thickness. Jamb throats shall capture all wall cheating panels or materials. Do not permit paneled finishes butted to door frames returns. Provide three (3) anchors minimum per jamb and adjustable floor anchor at bottom of each jamb. Prepare and reinforce for specified and required hardware, including strike box and reinforcement for closers on all frames.

4. Sound deaden concealed faces with 1/8-inch thick undercoating or fill metal door frame cavity with insulation to attain the sound-deadening requirement. Chemically treat doors and frames for paint adhesion and apply one (1) complete shop coat of metal primer, prepared for field finish specified elsewhere.

5. Design, coordinate, and install door and frame systems with other related work for complete waterproof and watertight systems without conflict or omission in weatherproof enclosures.

6. City of Vallejo Standard Modular Contractors:
a. Steel Doors and Frames: Metal Manufacturing Company
b. Knockdown Frames: Timely
c. Wood Doors: Oregon Door.
d. Door Louvers and Lite Assemblies: Anemostant
e. Sound Attenuations Fill, Spray In-Foam: Owens/Corning and Fomospray. f. Sound Attenuation, Sealant: Macklanburg-Duncan.
g. Fire Rated Glazing Tape: Anemostant.

F. Windows:

1. Provide thermally broken aluminum nail-fin type windows in configuration shown on the Drawings. Provide operable sections as indicated.
a. Vinyl windows will be accepted where it can be demonstrated they provide equivalent performance to the aluminum ones shown.
b. Glazing: Provide dual pane insulated glazing with a low-e coating (SolarBan 70XL). Color to be selected by Master Architect and City.

2. Exterior side of window openings in plaster walls shall self-trim into the plaster.

3. Exterior side of window openings in plywood wall shall have minimum edge clearance on all sides and have one inch (1”) minimum trim on all sides. Refer to exterior elevations for details.

4. Interior side of window openings shall be completely cased with solid wood trim,opaque finish. Windows located or sized so that sill heights are seven feet (7’) or more above floor elevation may be self-trimmed by the wallboard only.

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5. Header: Typical window header height shall be the same as the door, unless otherwise shown.

6. Design, coordinate, and install window systems with other related work for complete waterproof and watertight systems without conflict or omission in weatherproof enclosures.

7. Glazing: PPG, or approved equal.

8. Fire Rated Glazing: Technical Glass Products, or approved equal..

9. Glazing Fire Tape: Pemko, or approved equal.

10. Louver Fire Tape: Pemko, or approved equal.

G. Hardware for Exterior Doors and Interior Doors: Match City of Vallejo Standard Hardware and Keying. Use list of manufacturers to be approved by City, or approved equal.

1. Hanging Devices: Hager Companies.

2. Door Operating Trim: Ives.

3. Cylinders and Keying: Lund Equipment.

4. Mechanical locks and Latching Devices: Stanley Best.

5. Conventional Exit Devices: Von Duprin

6. Door Closures: LCN Closers.

7. Door Stops and Holders: Ives

8. Architectural Seals: National Guard Products.

9. Miscellaneous: Vel-Key/Stanley.

H. Painting: Paint all exposed surfaces, except where pre-finished materials are called for or provided.. Match City of Vallejo Standard Paints, Kelly Moore, or approved equal.

2.7 ROOFING

A. Design, coordinate, and install roofing systems with other related work. a. Roof is to be a minimum 26 gauge prefinished, sealed seam metal roof designed for hydrostatic conditions consistent with its low slope. Use AEP Span, a Division of ASC Profiles, Inc.; Select Seam Narrow Batten, or approved equal.

B. Skylights: none required.

C. Flashing, Gutters, Trim, and Seismic Joints: Provide complete flashing and trim for watertight and weatherproof construction. All roof drainage diverted to roof drains and drained into downspouts extending to below grade storm drain system.

D. Rain Drainage Work: All downspouts extending to finish exterior grade shall be connected to point of connection of underground storm drain system provided by and coordinated with Site Contractor.

2.8 INTERIOR CONSTRUCTION

A. Partition and demising wall framing shall be six-inch (6") metal studs, minimum, and greater as determined by modular contractor's structural engineer to meet requirements of 2022 CBC codes.

Alternatively, wood studs are acceptable in the interior.

B. Sound Attenuation: All interior walls and partitions shall be filled with unfaced fiberglass batts providing sound insulation, and shall have acoustical sealant at top, bottom, and all openings to create a partition with a Sound Transmission Class (STC) rating of 45 or higher. All interior partitions shall extend full height to the underside of the floor and/or roof deck unless otherwise noted on approved Drawings.

1. Acoustical Panels in Dispatch: Full-height fabric fabric-wrapped acoustical panels shown on Drawings with a minimum average Noise Reduction Coefficient (NRC) rating of 0.80 across relevant frequencies. 1” thick with core section composed of track, fiberglass insulation core, and fabric face wrapped at all edges. Use FabricWall Stretch Fabric System, 3555 Scarlet Oak Blvd, St. Louis, MO 63122, 877.765.8283 complete with insulated framing and accessories, or approved equal. Fabric to be Guilford of Maine, Anchorage (66") 15 oz./ Linear Yd., or approved equal. Color to be selected by Master Architect and City.

C. Flooring/Base:

1. Provide four-inch (4”) high resilient base, coved at resilient flooring and straight type at carpeting, at floor-to-wall junctions and cabinet bases. a. Electro-static Discharge ESD Carpet tile: Electro-Static Discharge ESD carpet tile, connected to electrical ground. Use Staticworx SHADOWFX STATIC-DISSIPATIVE VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
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(SD) CARPET TILE: PATTERNS COLLECTION, Tufted Yarn Weight – 15 oz/sq yd, available quick-ship, color as selected by Master Architect and City. Or approved equal.

2. Walk-off Carpet tile: Walk-off carpet tile to be used in Vestibule. Use J+J Flooring, Incognito Walk-off Modular Face Weight – 29 oz/sq yd, color as selected by Master Architect, available quick-ship. Or approved equal.

3. Carpet: broadloom and other roll good carpets are not permitted.

4. Sheet Vinyl Flooring: Use Vessa Travertine Vinyl Sheet - Carbide Charm, or approved equal.

5. Base: use rubber base or integrally coved sheet vinyl as may be indicated on Drawings.

D. Interior Wall Finishes:

1. All walls shall be covered with gypsum wallboard. Gypsum wallboard not concealed by other finishes shall be finished, textured, and painted. Colors as selected by Master Architect and City.

2. Tackboard wall: Walls shall be covered with wallcovering over fiber board applied without joints.

Wallcovering to be Designtex, color as selected by Master Architect and City.

3. Toilet room walls, and other walls backing of water service fixtures, shall have Marlite FRP, Symmetrix, color as selected by Master Architect and City.
a. FRP shall be installed over moisture proof wallboard. Install according to Manufacturer recommendations.

4. Custodial room walls and other walls as indicated shall have fiber-reinforced wall panel wainscots to seven feet (7’) high unless otherwise indicated on Drawings.

E. Ceiling:

1. Acoustical ceiling systems shall be designed to comply with the 2022 CBC Standard Suspended Ceiling Details for Acoustical Tile or Lay-in Tile Ceilings.

2. In addition, typical ceiling system shall be suspended ceiling system, minimum classification of Heavy Duty per ASTM C635. Grid shall be direct hung in strict accordance with CBC Title 24, Part 2 and DSA IR #25-2.10.

3. Typical acoustical panels shall be 5/8-inch minimum thick, mineral fiberboard, or vinyl- faced fiberglass lay-in panels, square edge, ASTM flame-spread index Class I (O-25), 24 inches by 48 inches modular size, light reflection 75 percent minimum, noise reduction coefficient of 0.65 minimum.
a. Acoustical Tiles: Armstrong, or approved equal. Dune (Fine Fissured) – 1775HRC b. Suspension Grid Systems – Main: Armstrong 7501HRC, or approved equal. c. Suspension Grid system Cross: XL 752, or approved equal.

F. Painting: Paint all exposed surfaces that are not factory finished.

1. Toilet Accessories:
a. Toilet Partitions: Bobrick Sierra Series 1092, color selected by Master Architect and City.

2. Grab Bars: Bobrick, stainless steel, concealed fasteners.

3. Mirrors: Bobrick, B-165.

4. Feminine Hygiene Receptacle/Dispenser: Bobrick, stainless steel.

5. Hand Dryer: Excel Dryer, Inc, Xlerator Hand Dryer, XL-SB, stainless steel.

G. Fire Extinguishers:

1. Fire Extinguish Cabinet: Use semi-recessed fire extinguisher cabinet projecting not more than 4” into any accessible route. Where not located on an accessible route, surface mounted fire extinguisher and cabinet can be used.
a. Potter-Roemer, Alta 7062-DV
b. Fire Extinguisher (Wall Bracket): Potter-Roemer, 3410 x 7” Diameter x 24” Tall

H. Roller Shades:

1. Provide roller shades at all interior and exterior window openings. Use roller shades by Lutron, Sivoia Manual, or approved equal.
a. Fabric Style: Basketweave 90, 5%, color selected by Master Architect and City.

2.9 FURNISHINGS & EQUIPMENT

A. Owner will provide and Owner will install these furnishings, OFOI.

1. Office desks, filing, all seating.

2. Tables and seating.

3. Wardrobe lockers.

4. Refrigerator, microwave, etc.

5. Other.

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B. Owner will provide and Modular Contractor will install these furnishings, OFCI.

1. Computer Aided Dispatch workstations.

2. Wall mounted monitors.

3. Other.

C. Modular Contractor will provide and Modular Contractor will install these furnishings, CFCI.

1. Plumbing fixtures, all.

2. Toilet room accessories, all.

3. HVAC equipment, all.

4. Kitchenette cabinets, countertops.

5. Other.

D. Cabinets and Casework:

1. Plastic laminate, frameless, custom grade per Woodwork Institute:and frames to have plastic laminate surfaces. Colors to be selected by Master Architect and City.

E. Monitor Wall Brackets: As indicated, brackets shall be capable to support an 80-inch flat panel television and adequate sheet metal blocking is required at all walls in Dispatch area so that monitors can be placed at any location in that room above 4 1/2 feet and below 7 feet.

F. Fire Extinguishers and Cabinets:

1. Pressure type fire extinguisher with 2A-10BC UL rating mounted at a height of four feet (4’) on the interior wall where indicated.

2.10 PLUMBING

A. Modular contractor shall design and provide a complete plumbing system comprising of:

1. Domestic hot and cold water piping systems.

2. Drain, waste, and vent piping systems.

3. Plumbing fixtures and trim.

4. Gas and water shut-off valves capable of isolating building systems from site systems.

5. Above ready to connect to site utilities provided by separate Site Contractor.

B. All equipment and systems must comply with California Plumbing Code and Title 24 energy use standards as well as City of Vallejo standards. No “PEX” connectors allowed. Following list of acceptable Modular Contractors, or approved equal.

1. Water Closet, Wall Mounted: Kohler, Kingston 1.28 No. K4325

2. Faucet/Valve (WC): Sloan, Royal Optima 111-1.28 ES-S

3. Urinal Wall Mounted: Kohler, Bardon 1/8 GPF No. K-4904-ET

4. Faucet/Valve (UR): Sloan, Royal 186 ES-S HEU 0.125 GPF

5. Lavatory: Kohler, Kingston No. K-2005

6. Faucet/Valve (LAV): Chicago Faucets

7. Sink: Elkay, Model DRKADQ 311965

8. Faucet/Valve: Chicago Faucets, bubbler

9. Sink: Elkay, Model LRADQ332160

10. Faucet/Valve: Chicago Faucets

C. All piping shall be concealed within the building structure or within chases.

D. Coordinate exact location of connections with site contractor or extend piping systems to points- of-connection with site utilities at locations indicated on Drawings or as provided by Site Contractor. Provide shut-off valves and grade boxes within five-foot (5’) perimeter of the building.

Provide clean-outs in locations required by California Plumbing Code. Coordinate with points-of- connection with site utilities at locations indicated on Drawings or as provided by Site Contractor to bring clean-outs and grade boxes to finish grade. Coordinate in landscape areas or on concrete/asphalt paved areas with site contractor.

E. Size piping on the basis of fixture or appliance demand and conforming to California Plumbing Code. Provide shut-off and isolation valves to permit maintenance and repair without undue interruption of service to other units. Install piping to prevent damage to structure or pipe supports from thermal expansion or contraction of piping systems.

F. Route and install piping systems to avoid conflicts with structure while remaining concealed.

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PAGE 13

Provide chases, furring, or enlarged framing to allow piping to pass around structural framing without exceeding code-imposed limits on openings allowed in framing.

2.11 HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

A. Mechanical loads and criteria will be provided to Modular Contractor by Master Architect.

B. Modular contractor shall design and provide a complete HVAC system comprising of:

1. Forced air unit located in mechanical closet or as exterior hung unit on rear wall side.

2. Ductwork, registers, and air diffusers.

3. Controls.

4. Testing and balancing of ventilation system.

C. Reference Brand Carrier, or equal. Air fillers shall be two inches (2") thick pleated media, disposable type. Filters shall be 30 percent efficient per ASHRAE standard 52.

D. The mechanical ventilation system shall provide a minimum of 15 cubic feet of outside air per minute per occupant, with one (1) occupant per 20 square feet of floor area.

E. The system shall maintain an automatically controlled indoor classroom temperature of 75 degrees F in summer and 70 degrees F in winter with a 40-60 percent relative humidity when the outdoor temperature varies between 100 degrees F dry bulb (70 degrees F wet bulb) and 23 degrees F dry bulb.

F. The system must maintain the specified temperatures when providing outside air as indicated.

G. The equipment and systems must comply with California Mechanical Code and Title 24 energy use standards.

H. HVAC equipment electrical characteristics shall suit the site requirements.

I. Ductwork constructed of galvanized sheet metal in accordance with California Mechanical Code, ASHRAE, and SMACNA Low Velocity Duct Construction Manual, latest editions:

1. All ductwork shall be concealed within the building walls, floor, ceiling, or in soffits or chases, unless specifically shown otherwise in the Architect's Drawings. Request specific direction from Architect for re-routing of ductwork or for use of exposed ductwork. All exposed ductwork shall be round spiral-wound material designed and manufactured for exposed locations.

2. Insulate with one-inch (1”) fiberglass duct wrap with vapor barrier, include one-inch (1”) duct attenuation within eight feet (8’) of HVAC unit.

3. Rigid one-inch (1”) fiberglass or insulated “Flex-Duct" conforming to NFPA 90-A, 90 B and SMACNA Class 1 may be substituted for metal ductwork in accessible concealed portions of the duct system.

4. Registers and diffusers: Provide minimum of two (2) four-way air supply diffusers per room, located to provide maximum feasible air distribution. Diffusers shall not be sized larger than 400 cfm each and shall have a NC-30 or less.

5. Ducted return: Provide ducted return air design. Direct-coupled return air registers are not acceptable.

2.12 FIRE PROTECTION

A. Not required for this project.

2.13 ELECTRICAL

A. Electrical plans and criteria will be provided to Modular Contractor by Master Architect.

B. Design and provide a complete electrical system comprising of line voltage power outlets and distribution and panel boards to provide complete operational systems.

C. Provide bonding of all building components to an approved ground as required by DSA IR E- 1, such that the resistance to ground is 25 ohms or less. Grounding tests are to be observed and reported by the onsite inspector.

Costs of inspection will be provided by the City of Vallejo. Note that special Motorola R56 compliant grounding is required for radio systems in this project.

VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 14

2.14 LIGHTING

A. Design and provide a complete lighting system comprising of:

1. Interior fixtures of types and quantities to meet the following standards:
a. Selected and spaced to provide minimum overall average illumination of 50-foot candles at desk level (30 inches above floor elevation) and comply with IES recommendations for classroom interiors otherwise.
b. Exterior fixtures to have translucent vandal-resistant housing with corrosion- resistant metal housing, high-pressure sodium or metal-halide type, securely attached to building structure adjacent to all exterior doors and as otherwise required to provide minimum overall average illumination complying with IES recommendations for exterior walkways.
c. All lighting in classrooms and small rooms shall be controlled by occupancy sensors. d. Exterior lighting shall be controlled by an astronomical timeclock.

2.15 FIRE ALARM AND DETECTION

A. Provide conduit and junction boxes with pull strings for interior and exterior initiation devices, horn- strobes, terminals, and other devices as shown.

B. Seal conduits and boxes with weatherproof covers and leave in condition for components, wiring, and final connections by sitework contractor.

2.16 SIGNAL, DATA, AND TELECOMMUNICATIONS

A. Provide conduit and junction boxes with pull strings for interior and exterior devices.

B. Telecommunications and signal device locations for rough ins will be based on sitework electrical plans and documents.

C. Seal conduits and boxes with weatherproof covers and leave in condition for components, wiring, and final connections by City of Vallejo.

2.17 EQUIPMENT AND FURNISHINGS (NOT USED)

2.18 SITE PREPARATION

A. Site preparation, building pad preparation and paving under building to be performed by Site Contractor.

B. Perform fine grading within perimeter of building foundations prior to permanent placement of buildings; ensure positive drainage to under-building drains, where or if installed.

2.19 SITE SERVICES

A. Certain site service utilities are provided by Site Contractor.

B. Modular Contractor to make connection to the points of connection provided by the Site Contractor for site service utilities to modular buildings as follows:

1. Rain drainage aka storm drainage: Site contractor to connect building systems to stub-out provided by sitework contractor.

2. Sanitary sewer: Modular contractor to connect building systems to stub-out provided by sitework contractor.

3. Domestic water: Modular contractor to connect building systems to stub-out at valve in grade box provided by site contractor.

4. Modular contractor to provide conduit and wire to connect P.I.V. tamper switch to new fire alarm panel.

5. Electrical power: Modular contractor to connect conduit raceways from building systems to stub-out provided by sitework contractor. Sitework contractor shall pull conductors and make final connections inside modular building panel.

6. Telephone: Modular contractor to connect conduit raceways from building systems to stub-out provided by site contractor. Site contractor shall pull conductors and provide active devices and terminations and all final connections inside modular building.

7. Data/fiberoptic: Modular contractor to connect conduit raceways from building systems to stub-out provided by site contractor. Site contractor shall pull conductors and provide active devices and terminations and all VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 15

final connections inside modular building.

8. Television: Modular contractor to connect conduit raceways from building systems to stub-out provided by site contractor. Site contractor shall pull conductors and provide active devices and terminations and all final connections inside modular building.

9. Fire water: Not required for this project.

10. Gas: Not required for this project.

2.20 ACCESSORIES

A. Modular contractor to provide complete functional buildings:

1. Design, select, and provide all building elements, incidental fasteners, sealants, components, flashings, and fittings necessary to finish the work complete with all performance characteristics as indicated, specified, and as needed to comply with referenced and prevailing codes.

B. No allowances for additional sums will be made for Modular contractor's errors, omissions, or failure to design all required conditions in completion of the building design or construction.

2.21 FABRICATION

A. Modular Plant Fabrication Required: Perform building fabrication under factory conditions in a plant designed for this type of work. Provide adequate space, equipment, materials, licensed design services, and technical personnel to fabricate, coordinate, assemble, pack, ship, and install all required building components in controlled conditions.

B. Shop welding shall comply with AWS D1.3 for cold-formed steel. Do not commence welding operations until the welding inspector has inspected and accepted materials, joint preparation, equipment, and qualifications of the operators. Unsatisfactory work shall be removed and replaced with conforming work.

C. Provide for temperature expansion/contraction movement and seismic movement of building elements. Design and fabricate expansion control in accordance with prevailing codes and Contractor's design calculations.

D. Fabrication testing and inspection shall be performed at the plant.

E. Do not fabricate until materials are tested and accepted. Do not fabricate with untested materials.

F. Framed Openings: Provide openings of shape, size, location, and design to accommodate systems requiring penetrations. Reinforce openings with structural elements sized to resist loads and vibrations imposed, including mechanical and electrical work. Securely attach all framing to structure.

G. Provide for fabrication and wind loads. Provide temporary bracing to maintain work plumb and in alignment until completion of erection and installation of permanent bracing.

H. Select fabrication methods and processes to avoid transmission of erection or fabrication loads to fabricated members. Avoid locking-in stresses.

I. Prepare all work true to indicated shapes and dimensions required. Form all components true to required shape, accurate in size and radius, square, and free from distortion or defects. Cut materials to precise lengths indicated from field measurements.

J. Machine-roll elements required to be curved or radiused. Do not field bend or "walk-down." Provide true curves; segmented fabrication not allowed.

K. Store completed work at the fabrication plant under conditions that will prevent damage or deterioration until work can be transported to the Project site. Repair damage prior to transport.

Do not transport damaged or unacceptable work.

L. Do not store completed work at the Project site. Do not transport completed work until Project site is prepared to accept building modules for prompt installation.

M. In-plant inspection required by City with a DSA-approved project inspector. City will pay for inspector’s services.

VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 16

2.22 FINISHES

A. Exterior and interior finishes shall be as indicated on the Drawings. Exposed finishes shall be site-applied to the greatest extent feasible.

B. Painting: All exterior and interior finishes shall be painted, except where indicated to be pre-finished.

2.23 SOURCE QUALITY CONTROL

A. Inspection: Plant inspection and material testing shall be performed under the supervision of the in-plant inspector. Provide the inspector with full access to all plant operations involving work under this contract. Notify the inspector in advance of the time and place when operations requiring inspection or observation are to take place.

B. Inspector shall inspect all components for acceptability and issue a written certificate. A copy of the signed certificate shall accompany each building to the site. Do not release components from plant without this certificate.

C. Attach to each module or panel a permanent visible tag indicating the date of manufacture, the Modular Contractor's serial number prior to release from plant for delivery.

D. The inspector shall examine the workmanship of each welder prior to incorporation of the individual's welding into the Work. Unsatisfactory welders shall be removed by the inspector and replaced with qualified personnel. Welders so removed shall be required to pass qualification tests before returning to work.

E. Every layer of weld shall be inspected for quality. Each layer of multiple pass welds shall be fully inspected before the succeeding layer is applied. Each joint shall be inspected for conformance with the Contract Documents. Full penetration butt welds shall be made only in the presence of the welding inspector.

F. Single pass welds may be inspected after the welding is completed, except for conditions requiring continuous inspection.

G. The welding inspector shall use all means necessary to determine the quality of the welds.

PART 3 EXECUTION

3.1 EXAMINATION

A. Verify that civil, mechanical, and electrical utilities are proper types in correct position.

B. Verify building pads and adjacent subgrades are certified elevations, properly compacted and/or paved.

C. Verify that adjacent structures, foundations, and items in related contracts are proper types in correct positions.

3.2 PROJECT CONDITIONS

A. Coordination of Work:

1. Comply with requirements for coordination specified elsewhere and the following:
a. Make all necessary arrangements with the City of Vallejo's authorized representative and other separate contractors for access to grounds, removal of obstructions, and preparation of delivery routes. This contact shall be made at least 48 hours in advance of delivery of any module, building component, equipment, or material.
b. The installation location is a secure public safety site and access control and certification of onsite employees will be required in advance of accessing and work proceeds on the site. Employee security clearance will be required at the discretion of the City.

B. Visit the site to verify readiness to receive building modules, components, or equipment. If work is delivered before site is prepared to receive it, modular contractor shall be responsible for all costs incurred including, but not limited to, inspector's time and costs accruing to separate contractors or others for accommodating this out-of-sequence work.

VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 17

C. Continuously coordinate this work with that of separate contractors. Attend progress meetings of separate contractors, cooperate with separate contractors, provide and request all data concerning schedules, access, storage and handling, and all such other information as requested or necessary to fully complete the work, free of conflicts or omissions.

3.3 INTERFACE WITH OTHER WORK

A. Coordinate the modular building erection and installation with other contracts, including that of the Site Contractor. Ensure construction of complete and functional systems, free of conflict or omission. Allow access to other contracts to complete work related to this contract.

3.4 SEQUENCING

A. Sequence the work to coordinate with the activities of separate contractors and specific sequences as indicated or implied.

B. Sequence work to avoid interference with adjacent construction.

C. Request or provide information concerning activities of this contract or separate contracts to enable efficient sequencing.

3.5 SCHEDULING

A. Schedule the work to achieve Contract milestones and completion dates as may be indicated.

B. Deliver and install buildings to ensure that project is completed on schedule. Calculate costs of weekend, overtime, or premium time work to accomplish the schedule and include these costs in the bid.

3.6 TRANSPORTING AND STORAGE

A. Transport prefabricated components from fabrication plant to Project site.

B. Coordinate component delivery in time for erection in intended locations. Do not store components onsite prior to completion of foundations or site preparation. No Exception.

3.7 ERECTION STEM FOUNDATIONS AND SLABS

A. Not required for this project.

3.8 ERECTION GENERAL

A. Erection shall be performed by personnel experienced in the delivery and erection of modular and relocatable structures. All building joints shall be capable of being rigidly connected in order to maintain positive alignment of floors, walls, and roofs.

B. Verify that floor slab and placed anchors are in correct position.

C. All work shall be installed plumb, level, true to line and plane, in strict conformance with the City- approved shop drawings, and as specified by modular contractor’s engineer.

D. Erect framing in accordance with AISC Specification for Structural Steel Buildings.

E. Provide for erection and wind loads. Provide temporary bracing to maintain structure plumb and in alignment until completion of erection and installation of permanent bracing.

F. Do not field cut or alter structural members without approval.

G. Install bolts as indicated on shop drawings. Provide washers under all nuts. Draw up all nuts tightly.

Install high-strength bolting in accordance with prevailing code.

H. After erection, prime welds, abrasions, and surfaces not shop primed.

VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 18

3.9 INSTALLATION ACCESSORIES

A. Install components and accessories as may be specified and in accordance with modular Modular Contractor’s instructions.

B. Install trims and finishes neatly, free of gaps, holes, cut edges, frays, or ravels. Conceal fasteners wherever possible.

C. Seal wall and roof accessories watertight and weather tight with sealant.

3.10 FIELD QUALITY CONTROL

A. Onsite inspection shall be performed by the Owner's site inspector. All work performed at the site shall be subject to the inspection of the site inspector. Inform the site inspector as to progress of work and dates when sitework will occur.

B. Coordinate inspections with those required for other contracts, to the greatest extent feasible.

C. Grounding tests of building electrical systems are to be observed and reported by the onsite inspector. Costs of inspection will be provided by the City of Vallejo.

3.11 TOLERANCES

A. Framing Members: 1/8 inch from level; 1/8 inch in ten feet (10’) non-cumulative, from plumb.

B. Siding and Roofing: 1/8 inch from true position.

C. Other Elements: As specified in the respective related Parts.

3.12 PROTECTION

A. Repair or replace damaged work prior to acceptance.

3.13 ADJUSTING AND CLEANING

A. Prior to Project Architect's punch list, adjust work for complete and functional operation and appearance.

B. Following punch list, perform all adjustments as noted by the Project Architect and maintain the work in this condition until acceptance by the Owner.

3.14 DEMONSTRATION

A. Demonstrate proper operation of all building elements and features to Master Architect and Owner.

3.15 MAINTENANCE

A. Provide extra materials for Owner's use in maintenance as specified in the pertinent related Sections.

B. Fasteners and Connectors: Provide a minimum of five percent (5%) additional fasteners over the amount required for each connection of each module and panel of building component. Pack, label, and identify fasteners for intended use and store on the site in a mutually accepted, secure location. Deliver these surplus fasteners prior to the delivery of building modules to the site.

File Date
Architect of Record
Sheet Title
Sheet Number
Project Number
AS-101

SITE PLAN -

DISPATCH

MODULAR

BUILDING
20273
Issue:

Project
Sheet _____ of _____
1/10/24

VALLEJO DISPATCH

MODULAR

BUILDING
111 AMADOR STREET
VALLEJO CA 94590
BP
Project Architect PN
Drafted By YC AP VH NH
Drafted By BP PN
Scale :

DRAWING SCALE REFERENCES
APPLY TO 30" X 42" SHEET SIZE
15 ArchitectArchitect
Consultant

DISPATCH MODULAR

BUILDING
AM

ADOR STREET
C
S
S
S
S
W
C
W
S
C
?
?
W
M
W

BUILDING

PORTABLEPORTABLE

PORTABLE

BUILDING
HC
HC
HC
HC
DWY
DWY

DWYDWYDWY
DWY
DWY
DWY
DWY

RAILROAD
MAX1:12 MAX1:12
+/- 54'-5"
+/- 58'-2" 24'-0"
+/- 27'-7"
20'-0"
60'-0"
4'-3" 5'-0"
9'-6"

CONCRETE PAVEMENT

FOR ACCESSIBLE

PARKING, SEE CIVIL
(E) FENCE
(E) SECURE FENCE
(E) PAVEMENT
(E) PARKING(E) PARKING

ACCESSIBLE PARKING

SIGNAGE, SEE CIVIL

ACCESS AISLE,

SEE CIVIL

PAINTED HANDICAP

SIGNAGE, SEE CIVIL
NOTE:

KEEP MODULAR BUILDING
MIN. 4" FROM (E) FENCE.
(E)

POLICE BUILDING
2-STORY
19,200 SF
(E)

PUBLIC WORKS

MAINTENANCE BUILDING
( E )

COVERED PARKING
(E)

PAINT SHOP
17 1 0 SF
(E)

SECURED

ENTRANCE
(E)

SECURED

ENTRANCE
(E)

SECURED

ENTRANCE
(E)

SECURED

ENTRANCE

DISPATCH MODULAR

BUILDING

DISPATCH MODULAR

BUILDING
N
SCA LE: 1" = 20'1 SITE PL A N
0 10' 20' 40'@ 30X 42
File Date
Architect of Record
Sheet Title
Sheet Number
Project Number
A-101

DISPATCH

MODULAR

BUILDING PLANS
20273
Issue:

Project
Sheet _____ of _____
1/10/24

VALLEJO DISPATCH

MODULAR

BUILDING
111 AMADOR STREET
VALLEJO CA 94590
BP
Project Architect PN
Drafted By YC AP VH NH
Drafted By BP PN
Scale :

DRAWING SCALE REFERENCES
APPLY TO 30" X 42" SHEET SIZE
15 ArchitectArchitect
Consultant
MAX1:12 MAX1:12
W01W01
01 W01W01
0506
07 W02 W03
0302
W03
W02 W03
04 W03
5 A-201
12'-0"12'-0"
24'-0"
COMBINED WIDTH OF 2 BUILDING MODULES
6'-1" 18'-5" 5'-0" 18'-0"
60'-0"
12'-5"6'-2"5'-0"6'-8"
9'-5"
5'-0"
3'-0"
12'-0"
6'-0"
60" MIN
60"
MIN
24"
MIN
60"
MIN
1 A-201
4 A-201
3 A-201
2 A-201
6 A-201
ENTRY
CANOPY

WALL MOUNTED

MONITORS, QUANTITY,

SIZE AND LOCATION TBD

WALL MOUNTED

MONITORS, QUANTITY,

SIZE AND LOCATION TBD
(E) CAD WORKSTATIONS,
TYP. OF 7, TO BE

RELOCATED FROM (E)

DISPATCH CENTER IN

POLICE BUILDING

WALL MOUNTED

ACOUSTICAL
PANELS

BUILT IN SUPPLY

CABINET WITH

SHELVES
16 - 12" WIDE HALF HEIGHT

WARDROBE LOCKERS

FIRE EXTINGUISHERWATER DISPENSER
NOTE: SEE

ELECTRICAL FOR

RECEPTACLE
LAYOUT
MODULE
LINE
30" X 48"
30" X 48"
60" X 60" 60" X 60"
30" X 48"
ALL
GENDER
TOILET
6 A: 63 SF
ALL
GENDER
TOILET
7 A: 47 SF

VESTIBULE
1 A: 59 SF

SUPERVISOR'S
OFFICE
2 A: 116 SF
OPEN
OFFICE
8 A: 704 SF

MANAGER'S
OFFICE
3 A: 97 SFBREAK
ROOM
4 A: 140 SF

NETWORK

CABINET
5 A: 9 SF
F
3'-0" 8'-7"
W01 W01W01 W01

WALL CHASE FOR

ELECTRICAL,

MECHANICAL &

PLUMBING
TOW BAR, TYP.

WALL MOUNT

HVAC UNIT,
TYP.

KITCHENETTE WITH

OVERHEAD

CABINETS AND SINK
ROOF

GUTTER ROOF
GUTTER

ENTRY METAL
CANOPY

DOWNSPOUTDOWNSPOUT
1/4 : 12
MODULE
LINE

METAL ROOF
RIDGE

FLASHING

METAL ROOF
1/4 : 121/4 : 12
60'-0"
24'-0"
12'-0"12'-0"
2x4 GRID CEILING, TYP;

SEE ELECTRICAL PLAN
FOR LIGHTING; SEE

MFR FOR HVAC

ENTRY METAL
CANOPY

WALL MOUNTED

ACOUSTICAL
PANELS
6" WIDE RECESSED
LED FIXTURES, TYP.

MODULE
LINE
ALL
GENDER
TOILET
6 A: 63 SF
ALL
GENDER
TOILET
7 A: 47 SF

VESTIBULE
1 A: 59 SF

SUPERVISOR'S
OFFICE
2 A: 116 SF
OPEN
OFFICE
8 A: 704 SF

MANAGER'S
OFFICE
3 A: 97 SFBREAK
ROOM
4 A: 140 SF

NETWORK

CABINET
5 A: 9 SF

ROOM FINISH SCHEDULE
NO.
1 2
3 4
5 6
7 8
NAME

VESTIBULE

SUPERVISOR'S OFFICE

MANAGER'S OFFICE

BREAK ROOM

NETWORK CABINET

ALL GENDER TOILET

ALL GENDER TOILET

OPEN OFFICE
FLOOR
F3
F1
F1
F2
F2
F2
F2
F1
BASE
B1
B1
B1
B2
B2
B2
B2
B1
CLG
C1
C1
C1
C1
C1
C1
C1
C1
WALLS
N
W1
W1
W1
W1
W1
W2
W2
W3
E
W1
W1
W1
W1
W1
W2
W2
W3
S
W1
W1
W1
W1
W1
W2
W2
W3
W
W1
W1
W1
W1
W1
W2
W2
W3
Comments

DOOR SCHEDULE
ID
01 02
03 04
05 06
07 TYPE
A
B
B
B
C
C
C

ROOM NAME

VESTIBULE

VESTIBULE

SUPERVISOR'S OFFICE

MANAGER'S OFFICE

ALL GENDER TOILET

ALL GENDER TOILET

BREAK ROOM
WIDTH
3'-0"
3'-0"
3'-0"
3'-0"
3'-0"
3'-0"
2'-8"
HEIGHT
7'-0"
7'-0"
7'-0"
7'-0"
7'-0"
7'-0"
7'-0"
CLOSER
X
X
-
-
X
X
-

LOCKING
X
-
X
X
-
X

WINDOW SCHEDULE
ID
W01
W02
W03
WIDTH
4'-0"
2'-6"
2'-6"
HEIGHT
3'-6"
5'-0"
5'-0"

OPERATION
Sliding Window
Fixed
Fixed
6"
3'-7"
MAX
3'-0"
2'-0"
3'-6" 3'-0"

DOOR TYPE SCHEDULE

TYPE A TYPE B TYPE C
NN
N
SCA LE: 1/ 4" = 1'-0"1 F L O O R PLA N
0 2' 4' 8'
SCA LE: 1/ 4" = 1'-0"3 R O O F PLA N
0 2' 4' 8'SCA LE: 1/ 4" = 1'-0"2 R EFL ECT ED CEIL ING PLA N 0 2' 4' 8'@ 30X 42 @ 30X 42
@ 30X 42

FINISH SCHEDULE
F1
F2
B1
B2
C1
W1
W2
W3

ELECTRO-STATIC DISCHARGE CARPET TILE

SHEET VINYL
6" RUBBER BASE
6" SHEET VINYL INTEGRAL COVE
2X4 SUSPENDED ACOUSTICAL CEILING
GYP. BD., PAINTED
FRP

ACOUSTICAL PANELS
F3 WALK-OFF CARPET TILE
File Date
Architect of Record
Sheet Title
Sheet Number
Project Number
A-201

BUILDING

SECTIONS AND

ELEVATIONS
20273
Issue:

Project
Sheet _____ of _____
1/10/24

VALLEJO DISPATCH

MODULAR

BUILDING
111 AMADOR STREET
VALLEJO CA 94590
BP
Project Architect PN
Drafted By YC AP VH NH
Drafted By BP PN
Scale :

DRAWING SCALE REFERENCES
APPLY TO 30" X 42" SHEET SIZE
15 ArchitectArchitect
Consultant
30" TO 36" MAY VARY

DECK LVL
+/- 14'-8"

BUILDING HT
2'-0"

GRADE LVL

PRE- FINISHED

METAL ROOF

PLYWOOD

SIDING PANELS
(PAINT)

PRE-FINISHED

METAL ROOF

METAL VENT

W/ SCREEN
(PAINT); TYP.

ROOF GUTTER
(PAINT)

DOWNSPOUT
(PAINT)

ACCESSIBLE

RAMP W/

RAILING

PRE-FINISHED

ALUMINUM
WINDOW; TYP.

PLYWOOD

SIDING SKIRT
(PAINT)

METAL CANOPY

SUPPORTS
(PAINT)

WOOD TRIM
(PAINT) W01 W01
12 1/4"
MODULE
LINE
2'-0"
30" TO 36"

MAY VARY

DECK LVL

GRADE LVL

ROOF GUTTER
(PAINT)

DOWNSPOUT
(PAINT)

PLYWOOD

SIDING PANELS
(PAINT)

PRE-FINISHED

ALUMINUM
WINDOW, TYP.

PRE- FINISHED

METAL ROOF

PLYWOOD

SIDING SKIRT
(PAINT)
TOW BAR, TYP.

W01W01W01W01

METAL VENT W/
SCREEN
(PAINT); TYP.

WOOD TRIM
(PAINT)
12 1/4"
12 1/4"
30" TO 36"

MAY VARY

DECK LVL
2'-0"

GRADE LVL

ROOF GUTTER
(PAINT)

DOWNSPOUT
(PAINT)

PLYWOOD

SIDING PANELS
(PAINT)

PLYWOOD

SIDING SKIRT
(PAINT)

PRE- FINISHED

METAL ROOFPRE-FINISHED

METAL ROOF

ACCESSIBLE

RAMP W/

RAILING (PAINT)

METAL CANOPY

SUPPORTS (PAINT)
W01 W01

WOOD TRIM
(PAINT)

PRE-FINISHED

ALUMINUM
WINDOW

METAL VENT

W/ SCREEN
(PAINT)
NOTE:

WHERE LANDING

OR RAMP SURFACE
> 36" ABOVE
ADJACENT GRADE;
PROVIDE + 42"

GUARDRAIL
01 12
1/4"
12 1/4"
2'-0"
30" TO 36" MAY VARY

DECK LVL

GRADE LVL

PRE- FINISHED

METAL ROOF

ROOF GUTTER
(PAINT)

DOWNSPOUT
(PAINT)

PLYWOOD

SIDING SKIRT
(PAINT)

PRE-FINISHED

METAL ROOF

PLYWOOD

SIDING PANELS
(PAINT)

METAL CANOPY

SUPPORTS (PAINT)

WOOD TRIM
(PAINT)
TOW BAR, TYP.

WALL MOUNT

HVAC UNITS

METAL VENT

W/ SCREEN
(PAINT)
NOTE:

WHERE LANDING OR
RAMP SURFACE > 36"

ABOVE ADJACENT
GRADE; PROVIDE + 42"

GUARDRAIL
12 1/4"
MODULE
LINE
30" TO 36"

MAY VARY

DECK LVL
3'-6"
+/- 14'-8"

BUILDING HT

GRADE LVL
2'-0"

ROOF GUTTER
(PAINT)PRE- FINISHED

METAL ROOF

SUSPENDED

ACOUSTICAL

CEILING METAL VENT

W/ SCREEN
(PAINT); TYP.

DOWNSPOUT
(PAINT)

PRE-FINISHED

ALUMINUM
WINDOW; TYP.

MAX 18" HIGH

CLEAR SPACE

BETWEEN BOTTOM

OF STEEL JOISTS

AND GRADE

WALL MOUNT

HVAC UNITS

TOW BAR,
TYP.

WALL MOUNTED

ACOUSTICAL PANELS
W01W01W03W02
0407
W01
OPEN
OFFICE
BREAK
RM

CLEAR SPACE ABOVE

FOR STRUCT AND

MECH SYSTEM
12 1/4"
12 1/4"
30" TO 36" MAY VARY

DECK LVL

GRADE LVL
DECK

SUSPENDED

ACOUSTICAL

CEILING

PRE- FINISHED

METAL ROOF

ACCESSIBLE

RAMP W/

RAILING

PRE- FINISHED

METAL ROOF
MAX 18" HIGH

CLEAR SPACE

BETWEEN BOTTOM

OF STEEL JOISTS

AND GRADE
GRADE
OPEN
OFFICE

CLEAR SPACE ABOVE

FOR STRUCT AND

MECH SYSTEM
12 1/4"
SCA LE: 1/ 4" = 1'-0"4 EA ST ELEV A TION
0 2' 4' 8'SCA LE: 1/ 4" = 1'-0"3 NOR T H ELEV A TION 0 2' 4' 8'
SCA LE: 1/ 4" = 1'-0"1 SO UT H ELEV A TION
0 2' 4' 8' SCA LE: 1/ 4" = 1'-0"2 W EST ELEV A TION 0 2' 4' 8'
SCA LE: 1/ 4" = 1'-0"5 BUIL DING SECT ION A A
0 2' 4' 8' SCA LE: 1/ 4" = 1'-0"6 BUIL DING SECT ION BB 0 2' 4' 8'
VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 1

SECTION 13 34 23 PERFORMANCE OF PRE-ENGINEERED MODULAR BUILDINGS

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of this Contract, including any General and Supplementary Conditions, Standard Specifications of the City of Vallejo current edition, and other documents as may be provided apply to this Section.

B. Contract Documents:

1. Review all contract documents thoroughly prior to bid.

1.2 DEFINITIONS

A. Architect: Architect-of-record provided by the Modular Contractor, and responsible for the design, stamping, and sealing of all documents, currently licensed by the State of California.

B. City: Any representative of the City of Vallejo acting on its behalf to coordinate the Dispatch Modular Building, may include consulting program/ construction manager, other. Same as Owner, see definition for Owner.

C. Drawings: Refers to criteria drawings prepared by Master Architect describing building performance, or to instruments-of-service drawings prepared by the Architect-of-record and Engineers-of-record.

D. Engineer: Engineer-of-record provided by the Manufacturer, and responsible for the design, stamping, and sealing of all documents. Includes structural, mechanical, electrical engineers, and professionals of such other disciplines as may be necessary or required, all currently licensed by the State of California.

E. Manufacturer: Same as Modular Contractor, see definition for Modular Contractor.

F. Master Architect: Indigo Hammond & Playle Architects, LLP in the employ of the City of Vallejo acting to coordinate the Dispatch Modular Building on its behalf. The Master Architect does not stamp or sign plans, but provides a Statement of General Conformance on the cover sheet of the plans prepared by other professionals in accordance with DSA IR A-18.

G. Modular Contractor: The entity responsible for the design, approval, transport, and installation of the modular building including connection to all services being provided at the point of connection by Site Contractor. Same as Manufacturer, see definition for Manufacturer.

H. Owner: Same as City, see definition for City.

I. Site Contractor: A separate entity, the Site Contractor will provide and install all sanitary sewer, water, storm drainage, electrical utilities, generator power / ATS, uninterruptible power system (UPS), fire alarm and other utilities to the point of connection. Site Contractor also to provide and install all grading, pavements, striping, and signage. City of Vallejo intends to self-perform all work required by Site Contractor.

J. Temporary: This building will not be designed under the CBC provisions for temporary use as it is to be installed longer than the CBC definition for temporary buildings.

a. Wood: This building must be a two-way steel moment frame structure, all elements of structure floor, roof, and walls to be steel - wood construction is allowed for interior walls and exterior infill between steel structure. Plywood siding panels are specified as the exterior wall finish.

1.3 SUMMARY

A. This is a performance criteria specification for the Vallejo Dispatch Modular Building, a design-build project delivered on a design-build basis by the Modular Contractor.

B. This Section includes a summary of work required of the Modular Contractor, including but not limited to the following:

1. Design buildings, size components to meet performance requirements indicated, coordinate systems to avoid conflicts, and provide all elements necessary to conform to the requirements of this specification and complete the project for occupancy and use subject to all requirements and VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 2

prevailing codes.

2. The building will be designed as a permanent modular relocatable building.

3. This is a California Essential Services Building designed to Structural Risk Category IV, see also Design Requirements following.

4. Pre-engineered, steel frame, clear span modular buildings, fully code-compliant, complete and ready for use. No wood is allowed.

5. Non-permanent foundation system meeting the requirements of DSA IR 16-1. Appropriate pinned pier systems are allowed.

6. Pre-engineered stairs and platforms.

7. Design and engineering services, labor, materials, equipment, and other services required to obtain approval from the City of Vallejo and complete the work.

8. Transportation from the factory to the site, erection, installation, and finishing at the site including all materials, equipment, and operations described in these Contract Documents.

9. Modular Contractor will make connection to all service utilities provided separately by a Site Contractor including but not limited to sanitary sewer, water, storm drainage, electrical utilities, generator power / ATS, uninterruptible power system (UPS), fire alarm and other utilities to the point of connection.

10. Modular Contractor will install provisions within the modular building required for mechanical, electrical, low voltage, plumbing, and other elements to make the completed installation functional for the use intended.

11. Design services are required to be provided by the Modular Contractor, whose architect and engineers are responsible for the design, calculations, stamping, and sealing of all documents.

12. Installation of pipes, conduits, devices as needed for various systems is the responsibility of the Modular Contractor.

13. Coordinate all finishes, equipment, materials and hardware with City of Vallejo Standards prior to construction.

14. Fire sprinkler systems, natural gas, and propane are not required for this project.

C. Related Sections:

1. Other related work may be specified on plans or elsewhere in the Contract Documents and may or may not be noted in this Section.

2. Separate attachment: Memorandum dated 12/7/23 from BSK Associates, Preliminary Geotechnical Findings, Conclusions, and Recommendations, Vallejo Community Safety Center, Amador Street and Maine Street, Vallejo, California.

1.4 REFERENCE STANDARDS

A. AISC 5335 Specification for Structural Steel Buildings Allowable Stress Design, Plastic Design; American Institute of Steel Construction, Inc.

B. 2022 California Building Code (CBC), including provisions of the California Energy Code (CEnC).

C. 2022 California Administrative Code (CAC), Chapter 4, Article 1 - Essential Services Buildings.

D. Division of the State Architect Interpretation of Regulations (IR) Manual, and Procedures (PR) latest editions.

1.5 DESIGN REQUIREMENTS

A. This Section includes design requirements of the Modular Contractor, including but not limited to the following:

1. This is a California Essential Services Building designed to Structural Risk Category IV on a non- permanent foundation.
a. The steel building frame, infilled finishes including ceiling systems, ramps and appurtenances are required to be designed and built to this standard, refer to CBC Chapter 16, Table 1604.5, and Section 1613A. Also, these must meet the standards for Article 1 - Essential Services Buildings, refer to Chapter 4, Administrative Regulations for the Division of the State Architect – Structural Safety. This is a Local Building, and the Authority Having Jurisdiction AHJ is the Building Official, City of Vallejo. Refer to CBC Section 3113 Relocatable Buildings for additional requirements.
b. Wood construction is not allowed except for interior walls and exterior infill between steel structure.
c. Since modulars, aka relocatables, are common for California schools, but not municipalities, the various Division of the State Architect DSA requirements regulating relocatable buildings shall be in effect, including all current Interpretive Regulations IR and Procedures PR. The City of VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 3

Vallejo will serve as AHJ, not DSA who will not otherwise be involved. d. In accordance with DSA IR 16-1, non-permanent foundations are permitted where floor area is less than 2,160 sf and the distance between the underside of the lowest floor framing member and the top of grade under the building does not exceed 18 inches. e. The Modular Contractor is responsible for designing, stamping and sealing all drawings, details, specifications, and calculations, shall be stamped and signed by an architect, structural engineer, mechanical engineer, electrical engineer, and professionals of such other disciplines as may be necessary or required, all currently licensed by the State of California.

2. Coordinate completion of design to the satisfaction of Master Architect and City of Vallejo staff in full conformance with City of Vallejo requirements.
a. Modular to be clear span construction with no interior columns or pilasters. Exposed steel columns at modular corners are not acceptable. A two-way steel moment frame is required. b. Modular design to be built on non-permanent foundations, site pavement and drainage will be provided by others, specifically a Site Contractor.
c. Any and all narratives such as for Mechanical and Electrical, are additional information on specific equipment and items for this project based on performance or criteria the Modular Contractor must meet and accept to complete this project.

3. Coordinate submission to Building Department, City of Vallejo for approval. a. This will include Code compliant approved documentation for construction and placement on City of Vallejo property.
b. Include all Architect/Engineer stamps and signed documentation.

4. Modular Contractor must also be the installer of the building. a. Coordinate with Site Contractor for placement of Modular. b. Coordinate with Site Contractor for exact location of utilities, power, fire alarm, and communications hook-ups and operations.
c. Coordinate with Site Contractor for Project completion to meet requirements of the City of Vallejo and this specification.

5. Building transportation and placement to include but not be limited to:
a. Modules capable of transportation on trailers allowed for shipping on public streets and highways in the State of California.
b. The uppermost portion of the module or panel shall not exceed 16 feet from the road surface during transport.
c. Include ALL transportation fees, permits, required by the State, County or City for placement of Modular.

6. Design load criteria:
a. Roof live load: 20 psf.
b. Floor live load: 50 psf.
c. Wind load: 90 mph, exposure C, include positive and negative wind loading. Conform to applicable requirements of DSA IR 16-1 "Wind Load Design for One- Story Relocatable School Buildings (Less than 2,000 s.f. in Floor Area).”
d. Seismic loads: Ss = 1.5, S1 = 0.6; soil site: Class C; seismic design category D. e. Collateral loads: Dead loads of building systems, in addition to the dead load of the building itself, including but not limited to, fire sprinkler systems and roof mounted equipment or elements, if applicable.
f. Special Requirement: Building is to be designed to California Essential Services Building standards, Structural Risk Category IV on a non-permanent foundation.

7. Energy conservation:

8. All work shall be subject to Title 24, CCR, Building Standards, Part 6, Division T20, Chapter 2, Subchapter 4, Article 2, on energy conservation regulations and required certification.

9. Provide weathertight and watertight construction at all stages of work.

10. Permit movement of components without buckling, failure of joint seals, undue stress on fasteners or other detrimental effects, when subject to temperature range not exceeding that of the maximum annual range of variation found at the project site, as determined by the National Weather Service records.

11. Size and fabricate wall and roof systems free of distortion or defects detrimental to appearance or performance.

VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 4

12. Review and become familiar with all other documents related to this project and these specifications and provide fully code-complainant building, complete and ready for use, free of conflict or omission.

13. Provide secure and safe design conforming to standards of care for similar work prevailing in the area where the Project is located.

B. This Section includes overall responsibilities of the Modular Contractor for completion of the project, including but not limited to the following:

1. Modular Contractor shall be responsible for selection and coordinating all construction means, methods, techniques, sequence and procedures.

2. Modular Contractor shall coordinate and pay for all of the following items necessary for execution and completion of the work, temporary or permanent, and whether or incorporated, or to be incorporated into the work:
a. Design and Engineering services to design the building complete. b. Labor.
c. Materials.
d. Equipment.
e. Tools.
f. Construction equipment and machinery.
g. Water.
h. Heat.
i. Utilities.
j. Low voltage communication and Fire Alarm.
k. All utilities and utilities attachments to the modular units and assure proper function of each.

3. Modular Contractor shall assume responsibility for overall completion of building systems in accordance with these specifications and other contract documents and in full cooperation with the Modular Contractor provide fully code compliant buildings complete and ready to use, free of conflict or omission.

1.6 INTERACTION WITH SITE CONTRACTOR:

A. Site Contractor will provide all site utilities necessary to the modular units, Modular Contractor will provide connection to point of connection for each of these services.

1. Potable water.

2. Sanitary sewer.

3. Storm drainage.

4. Electrical utilities service.

5. Generator power / ATS.

6. Uninterruptible power system (UPS).

7. Data/ telecommunications.

8. Fire alarm.

B. Modular Contractor will coordinate with Site Contractor for delivery and placement of modular units.

1. Including on site staging and delivery area.

2. Coordination with local jurisdiction on transport and traffic control.

3. Placement coordination of heavy equipment related to installation of Modular, including cranes and other heavy lift equipment.

4. Provide area for construction of non-modular building components items requiring on-site construction to complete project.

C. Site Contractor shall provide and pay for all of the following items necessary for proper execution and completion of the entire project site work, temporary or permanent, to be incorporated into the Work for this Project:

1. Construction equipment and machinery including, but not limited to, earth moving equipment and compaction of soil required for installation of modular buildings.

2. Site utilities (water, sewer and storm sewer, electrical, fire alarm, and communications).

3. Fencing and security.

4. All other facilities and services necessary, wherever located.

D. Coordinate with City of Vallejo for items, furniture, supplies to be installed in modular for ready to use options.

VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 5

E. Site contractor shall be responsible for selecting and coordinating all construction means, methods, techniques, sequences, and procedures related to site construction.

1.7 SUBMITTALS

A. Construction Documents:

1. Submit to the Master Architect and City complete Plans and specifications including:
a. Structural, mechanical, fire sprinkler, and electrical design drawings and details. b. Fire alarm and signals drawings.
c. Where applicable: Assisted listening devices.
d. Energy efficiency compliance documentation:
1) Each complete and with all necessary supporting calculations as required to obtain approval of Master Architect and City through a standard plan review and backcheck process, unless otherwise indicated by contract.

2. All drawings, details, specifications, and calculations shall be stamped and signed by an architect, structural engineer, mechanical engineer, electrical engineer, and professionals of such other disciplines as may be necessary or required, all currently licensed by the State of California.

3. Master Architect and City will review and comment on these submittal documents and return to modular contractor for corrections.

4. Modular contractor shall incorporate all notations, revisions, or corrections required by Master Architect and City within 14 days of receipt. After corrections noted by Master Architect and City have been made, Modular Contractor submit the corrected documents to Master Architect and City for approval.

5. Following return of reviewed documents from City, Architect will review and record Master Architect and City comments and transmit document to modular contractor for corrections.

6. Modular contractor shall incorporate all notations, revisions, or corrections required by City and Master Architect within 14 days of receipt.

7. All costs for production and revision of submittal documentation shall be borne by the modular contractor.

8. The final City approved documents with original stamps and signatures of design engineers, responsible parties, and City will be retained by the City. Copies will be provided to modular contractor for his use in production of buildings and site contractor for coordination of all Work for this project.

9. Manufacture and construction will proceed only upon City approval of construction documents.

B. Shop Drawings:

1. Indicate assembly dimensions, locations of structural members, and connections.

2. Wall and roof system dimensions, general construction details, anchorages and method of anchorage, installation, and door, window, and finish schedules.

3. All details necessary to describe the complete building, systems, components and their relationships to work provided under separate contracts, framing anchor bolt settings and their sizes and locations from datum, and structural attachments.

4. Indicate welded connections with AWS A2.4 welding symbols.

5. Indicate net weld lengths.

6. Provide professional seal and signature.

7. Initial submittal to the Master Architect and City: One (1) reproducible and three (3) prints of complete sets of drawings, calculations, and specifications, complete with original stamps and signatures of all design professionals.

C. Samples: Submit two (2) samples of factory finished materials for each material, product, and color selected, eight by ten inch (8” x 10”) in size, or as otherwise specified in the related Sections, illustrating color and texture of finish.

D. Modular Contractor’s Instructions: Indicate preparation requirements, anchor bolt placement, and all information necessary to coordinate work provided by separate contracts.

E. Submit original written certifications of the Modular Contractor and installer qualifications specified in Quality Assurance paragraphs of this Section.

F. Project Record Documents: Record all changes made during construction and actual locations of concealed components and utilities.

1.8 PERFORMANCE REQUIREMENTS
VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 6

A. Design, fabricate, and erect building structure and exterior cladding to withstand:

1. Loads from wind, seismic, gravity, thermally induced and other structural movement, weather exposure, and other conditions of use normally encountered.

2. Applicable loads and combined loads as required by the California Building Code as for Structural Risk Category IV for a California Essential Services building and as indicated by DSA IR and other requirements.

1.9 QUALITY ASSURANCE

A. Submit Evidence of Confirming Qualifications:

1. Modular Contractor qualifications: Specializing in design and fabrication of modular school building systems of the specific type and quality indicated, in California, for a minimum of 10 years, with evidence of satisfactory completion, including DSA closeout documentation, of minimum of five (5) projects of similar scope and scale within the last five (5) years.

2. Installer qualifications: Specializing in erection and installation of modular building systems for minimum of 10 years with evidence of satisfactory completion, including DSA closeout documentation, of minimum of five (5) projects of similar scope and scale within the last five (5) years, approved and certified in writing by the Modular Contractor.

B. Inspection and Material Testing of Prefabricated Buildings Divided into Two Separate Components:

1. Plant inspection and material testing.

2. Onsite inspection and material testing.

3. All inspectors shall be retained by the Owner.

C. All materials used, unless otherwise specified, shall be new and of the types and grades specified. Contractor shall furnish confirming evidence satisfactory to the Master Architect and City upon request.

D. All workers, in plant or field, shall be skilled and qualified for the work to be performed.

E. Design structural components, develop shop drawings, and perform shop and sitework under direct supervision of a professional structural engineer experienced in design of this Work and licensed in the State of California:

1. Conform to California Building Code (CBC), Title 24 Parts 1 and 2, and DSA Interpretation of Regulations for submission of design calculations and reviewed shop and erection drawings for acquiring DSA approval.

2. Cooperate with inspectors, regulatory and testing agency or authority, and provide data as requested.

F. Perform work in accordance with AISC "Specification for Structural Steel Buildings-- Allowable Stress Design, Plastic Design."

G. Perform welding in accordance with AWS D1.1.

H. Pre-Installation Meeting:

1. To be conducted at Project site a minimum of one (1) week before starting work of this Section.

1.10 SEQUENCING

A. Sequence the work to coordinate with the activities of separate contractors and specific sequences as indicated or implied.

B. Request of provide information concerning activities of this contract or separate contracts to enable efficient sequencing.

1.11 SCHEDULING

A. Schedule the work to achieve Contract milestones and completion dates indicated.

B. Deliver and install buildings to insure that project is completed on schedule. Calculate costs of weekend, overtime or premium time work to accomplish the schedule and include these costs in VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 7

the bid.

1.12 WARRANTY

A. Correct defective work within a one (1) year period after date of Substantial Completion.

1.13 MAINTENANCE

A. Provide extra material for Owner’s use in maintenance as specified in the pertinent related sections or as described here-in.

B. Fasteners and connectors: Provide minimum five (5) percent additional fasteners over the amount required, for each connection of each module, panel or building component. Pack, label and identity fasteners for intended use and store on the site in a mutually accepted, secure location. Deliver these surplus fasteners prior to the delivery of Modular Building to the site.

1.14 DELIVERY, STORAGE, AND HANDLING

A. Handle work with care. Avoid damage during delivery, erection, and placement.

B. Replace all damaged work prior to installation. Do not install damaged work or materials.

C. Deliver prefabricated components, materials, and manufactured items undamaged. Package, wrap, or provide temporary coverings to protect all or parts of buildings from the elements and from transportation damage.

D. Acceptance at Site: Inspect work as it is delivered. Reject work exhibiting damage and provide new undamaged work. Reject work not accompanied with the in-plant inspector's certificate.

E. Protect delivered work from weather and related construction operations, including those of other contracts. Maintain work in undamaged condition until erection and placement.

F. Refer to related Sections for additional specific requirements.

G. Coordinate with site contractor for staging areas, crane locations, and parking a minimum of one (1) week prior to delivery.

PART 2 PRODUCTS

2.1 MODULAR CONTRACTORS

A. Acceptable Modular Building Manufacturers:

1. Pacific Mobile Structures, California Region, 4375 Farm Supply Drive, Ceres, CA 95307, 209.524.9128, www.pacificmobile.com

2. Mobile Modular, 2725 Fitzgerald Dr, Dixon, CA 95620, 866-395-7370, www.mobilemodular.com

3. Other Modular Contractor where pre-approved by City of Vallejo.

2.2 GENERAL - MANUFACTURED UNITS

A. Modular Buildings: Complete, as indicated and specified, conforming to architectural design and appearance indicated, constructed of modules or panels comprising of exterior walls and roofs as shown. All wall and roof joints watertight and weatherproof. Design to withstand structural loading as required by DSA and this specification.

B. Meet all requirements of Title 24 Parts 1 and 2, and Division of the State Architect Interpretation of Regulations. All areas and portions of the Project shall be fully accessible, complying with Chapter 11 of California Building Code and enforcement comments of City of Vallejo. Coordinate with site contractor all site related work with path of travel.

C. Design buildings to conform to architectural design and appearance indicated. Select components and design systems to provide functions and amenities indicated, as well as those that are required by the prevailing codes (2022 CBC) and agencies having jurisdiction (DSA), whether or not shown in the Contract Documents.

VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 8

D. In the event of conflicts, recommend mode of resolution requiring minimum revision to indicated design concept and request direction from Master Architect and City. Do not revise or modify design concepts without written acceptance of Master Architect and City.

E. The modular building Modular Contractor’s term contract is the minimum scope of work or level of quality to be provided unless otherwise indicated. In the event of conflict between the modular contractor and the site contractor, the City-approved documents, including this specification, having the greater scope or higher quality as specified shall govern. Site contractor to coordinate with modular contractor for exact location of all utility, water, electrical, fire alarm, and connections to complete this project including location of landscape irrigation and planting.

F. Dimensions and Tolerances: Minimum ceiling height is eight feet (8'-0"). Clearly indicate all deviations from indicated dimensions or pitches on shop drawings and request specific review from Master Architect and City in writing prior to any site construction work and/or completion of City plan review.

G. Design buildings to be transportable over highways to the project site if transportation of components is necessary. Identify potential design conflicts with maximum transportable sizes.

Recommend mode of conflict resolution and request direction from Master Architect and City. Do not construct buildings or components that cannot be transported lawfully or safely on California roadways.

2.3 SUBSTRUCTURE

A. Non-permanent foundation system: design non-permanent foundation on piers and in full compliance with code and seismic requirements for project, including as for California Essential Services Building designed to Structural Risk Category IV.

2.4 SUPERSTRUCTURE

A. Steel Frame: Two-dimensional moment resisting steel frame with bolted or welded connections. No wood framing permitted.

B. Provide clear span construction free of interior columns or pilasters.

2.5 ROOF STRUCTURE

A. Roof Structure: Steel beams and purlins, corrugated metal roof deck/shear diaphragm.

B. Roof slope shall be minimum one-quarter inch (1/4") per foot.

C. Roof Overhangs:

1. None required.

D. Ventilation:

1. All enclosed attic and soffit areas shall be ventilated per the 2022 CBC codes:
a. Provide venting at locations selected by Modular Contractor to provide minimum cross-sectional free area stipulated by code or by DSA IR.
b. Avoid conflict with other building elements.
c. Show supporting calculations and vent type(s) and locations on shop drawings.

E. Draft Stopping:

1. Enclosed attic and soffit areas shall be draft stopped with durable panel materials per the 2022 CBC codes:
a. Provide draft stops at locations selected by Modular Contractor to reduce attic and soffit areas to the maximum sizes stipulated by code.
b. Show supporting calculations and draft stop locations on shop drawings. c. Coordinate design of draft stopping with requirements for attic ventilation to ensure that all enclosed areas are properly ventilated.

2.6 EXTERIOR ENCLOSURE

A. Exterior Walls: Wall framing shall be six-inch (6") metal studs, minimum, and greater as determined by modular contractor’s structural engineering review to meet requirements of 2022 CBC codes.

VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 9

B. Watertight and Weatherproof:

1. Provide complete metal and flexible flashings and trim for watertight and weatherproof construction.

Design building envelope flashing systems in accordance with SMACNA standards.

2. All weather-exposed surfaces shall have a weather-resistive barrier equivalent to two (2) layers of Grade D Kraft waterproof building paper conforming to ABC, Title 24, Part 2 for asphalt-saturated rag felt.

3. Barrier shall be free from holes and breaks other than those created by fasteners and construction systems for attachment of the building paper and shall be applied over studs or sheathing of all exterior walls. Such barrier shall be applied weather-board fashion, lapped, and wrapped at corners.

4. Provide sheet metal flashings separating concrete from structure at all perimeter locations.

C. Plywood Siding Panels:

1. Plywood Siding Panels: Use 7/16” LP Smart-panel vertical siding with 8” grooves and barricade wrap underlayment. Paint with solid stain, or approved equal. Color selected by Master Architect and City.

D. Insulation:

1. Walls shall have an insulation rating of R-21 minimum.

2. Roof shall have an insulation rating of R-30 minimum. Insulation shall be designed to ensure that there is no condensation on interior surface of the corrugated metal roof deck. Minimum R-19 of the required R-30 must be placed on the underside of roofing in the form of fiberglass batt insulation, both to aid in STC through building and minimize the possibility of condensation forming inside building.

3. Insulation vapor barrier shall be installed to the heated side. Provide type FSK barrier where located above suspended ceilings.

4. Floor shall have an insulation rating of R-30 minimum.

5. Manufacturer: Owens/Corning. Or approved equal.

E. Doors and Hollow Metal Frames:

1. Exterior Doors: Flush doors, minimum dimensions three feet by seven feet by 1-3/4 inch (3'-0" x 7'-0", 1- 3/4") thick, 18-guage, with steel face sheets and fire resistive cores. Factory prepare and reinforce for indicated finish hardware, including reinforcement on both faces for closers.

2. Interior Doors: Flush doors, minimum dimensions three feet by seven feet by 1-3/4 inch (3'-0" x 7'-0", 1- 3/4") thick, with maple veneer face sheets and fire resistive cores. Finish doors with clear sanding sealer finish. Factory prepare and reinforce for indicated finish hardware, including reinforcement on both faces for closers.

3. Hollow metal frames shall be 16-guage at exterior openings and 18-guage at interior openings, depth to suit wall thickness. Jamb throats shall capture all wall cheating panels or materials. Do not permit paneled finishes butted to door frames returns. Provide three (3) anchors minimum per jamb and adjustable floor anchor at bottom of each jamb. Prepare and reinforce for specified and required hardware, including strike box and reinforcement for closers on all frames.

4. Sound deaden concealed faces with 1/8-inch thick undercoating or fill metal door frame cavity with insulation to attain the sound-deadening requirement. Chemically treat doors and frames for paint adhesion and apply one (1) complete shop coat of metal primer, prepared for field finish specified elsewhere.

5. Design, coordinate, and install door and frame systems with other related work for complete waterproof and watertight systems without conflict or omission in weatherproof enclosures.

6. City of Vallejo Standard Modular Contractors:
a. Steel Doors and Frames: Metal Manufacturing Company
b. Knockdown Frames: Timely
c. Wood Doors: Oregon Door.
d. Door Louvers and Lite Assemblies: Anemostant
e. Sound Attenuations Fill, Spray In-Foam: Owens/Corning and Fomospray. f. Sound Attenuation, Sealant: Macklanburg-Duncan.
g. Fire Rated Glazing Tape: Anemostant.

F. Windows:

1. Provide thermally broken aluminum nail-fin type windows in configuration shown on the Drawings. Provide operable sections as indicated.
a. Vinyl windows will be accepted where it can be demonstrated they provide equivalent performance to the aluminum ones shown.
b. Glazing: Provide dual pane insulated glazing with a low-e coating (SolarBan 70XL). Color to be selected by Master Architect and City.

2. Exterior side of window openings in plaster walls shall self-trim into the plaster.

3. Exterior side of window openings in plywood wall shall have minimum edge clearance on all sides and have one inch (1”) minimum trim on all sides. Refer to exterior elevations for details.

4. Interior side of window openings shall be completely cased with solid wood trim,opaque finish. Windows located or sized so that sill heights are seven feet (7’) or more above floor elevation may be self-trimmed by the wallboard only.

VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 10

5. Header: Typical window header height shall be the same as the door, unless otherwise shown.

6. Design, coordinate, and install window systems with other related work for complete waterproof and watertight systems without conflict or omission in weatherproof enclosures.

7. Glazing: PPG, or approved equal.

8. Fire Rated Glazing: Technical Glass Products, or approved equal..

9. Glazing Fire Tape: Pemko, or approved equal.

10. Louver Fire Tape: Pemko, or approved equal.

G. Hardware for Exterior Doors and Interior Doors: Match City of Vallejo Standard Hardware and Keying. Use list of manufacturers to be approved by City, or approved equal.

1. Hanging Devices: Hager Companies.

2. Door Operating Trim: Ives.

3. Cylinders and Keying: Lund Equipment.

4. Mechanical locks and Latching Devices: Stanley Best.

5. Conventional Exit Devices: Von Duprin

6. Door Closures: LCN Closers.

7. Door Stops and Holders: Ives

8. Architectural Seals: National Guard Products.

9. Miscellaneous: Vel-Key/Stanley.

H. Painting: Paint all exposed surfaces, except where pre-finished materials are called for or provided.. Match City of Vallejo Standard Paints, Kelly Moore, or approved equal.

2.7 ROOFING

A. Design, coordinate, and install roofing systems with other related work. a. Roof is to be a minimum 26 gauge prefinished, sealed seam metal roof designed for hydrostatic conditions consistent with its low slope. Use AEP Span, a Division of ASC Profiles, Inc.; Select Seam Narrow Batten, or approved equal.

B. Skylights: none required.

C. Flashing, Gutters, Trim, and Seismic Joints: Provide complete flashing and trim for watertight and weatherproof construction. All roof drainage diverted to roof drains and drained into downspouts extending to below grade storm drain system.

D. Rain Drainage Work: All downspouts extending to finish exterior grade shall be connected to point of connection of underground storm drain system provided by and coordinated with Site Contractor.

2.8 INTERIOR CONSTRUCTION

A. Partition and demising wall framing shall be six-inch (6") metal studs, minimum, and greater as determined by modular contractor's structural engineer to meet requirements of 2022 CBC codes.

Alternatively, wood studs are acceptable in the interior.

B. Sound Attenuation: All interior walls and partitions shall be filled with unfaced fiberglass batts providing sound insulation, and shall have acoustical sealant at top, bottom, and all openings to create a partition with a Sound Transmission Class (STC) rating of 45 or higher. All interior partitions shall extend full height to the underside of the floor and/or roof deck unless otherwise noted on approved Drawings.

1. Acoustical Panels in Dispatch: Full-height fabric fabric-wrapped acoustical panels shown on Drawings with a minimum average Noise Reduction Coefficient (NRC) rating of 0.80 across relevant frequencies. 1” thick with core section composed of track, fiberglass insulation core, and fabric face wrapped at all edges. Use FabricWall Stretch Fabric System, 3555 Scarlet Oak Blvd, St. Louis, MO 63122, 877.765.8283 complete with insulated framing and accessories, or approved equal. Fabric to be Guilford of Maine, Anchorage (66") 15 oz./ Linear Yd., or approved equal. Color to be selected by Master Architect and City.

C. Flooring/Base:

1. Provide four-inch (4”) high resilient base, coved at resilient flooring and straight type at carpeting, at floor-to-wall junctions and cabinet bases. a. Electro-static Discharge ESD Carpet tile: Electro-Static Discharge ESD carpet tile, connected to electrical ground. Use Staticworx SHADOWFX STATIC-DISSIPATIVE VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
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(SD) CARPET TILE: PATTERNS COLLECTION, Tufted Yarn Weight – 15 oz/sq yd, available quick-ship, color as selected by Master Architect and City. Or approved equal.

2. Walk-off Carpet tile: Walk-off carpet tile to be used in Vestibule. Use J+J Flooring, Incognito Walk-off Modular Face Weight – 29 oz/sq yd, color as selected by Master Architect, available quick-ship. Or approved equal.

3. Carpet: broadloom and other roll good carpets are not permitted.

4. Sheet Vinyl Flooring: Use Vessa Travertine Vinyl Sheet - Carbide Charm, or approved equal.

5. Base: use rubber base or integrally coved sheet vinyl as may be indicated on Drawings.

D. Interior Wall Finishes:

1. All walls shall be covered with gypsum wallboard. Gypsum wallboard not concealed by other finishes shall be finished, textured, and painted. Colors as selected by Master Architect and City.

2. Tackboard wall: Walls shall be covered with wallcovering over fiber board applied without joints.

Wallcovering to be Designtex, color as selected by Master Architect and City.

3. Toilet room walls, and other walls backing of water service fixtures, shall have Marlite FRP, Symmetrix, color as selected by Master Architect and City.
a. FRP shall be installed over moisture proof wallboard. Install according to Manufacturer recommendations.

4. Custodial room walls and other walls as indicated shall have fiber-reinforced wall panel wainscots to seven feet (7’) high unless otherwise indicated on Drawings.

E. Ceiling:

1. Acoustical ceiling systems shall be designed to comply with the 2022 CBC Standard Suspended Ceiling Details for Acoustical Tile or Lay-in Tile Ceilings.

2. In addition, typical ceiling system shall be suspended ceiling system, minimum classification of Heavy Duty per ASTM C635. Grid shall be direct hung in strict accordance with CBC Title 24, Part 2 and DSA IR #25-2.10.

3. Typical acoustical panels shall be 5/8-inch minimum thick, mineral fiberboard, or vinyl- faced fiberglass lay-in panels, square edge, ASTM flame-spread index Class I (O-25), 24 inches by 48 inches modular size, light reflection 75 percent minimum, noise reduction coefficient of 0.65 minimum.
a. Acoustical Tiles: Armstrong, or approved equal. Dune (Fine Fissured) – 1775HRC b. Suspension Grid Systems – Main: Armstrong 7501HRC, or approved equal. c. Suspension Grid system Cross: XL 752, or approved equal.

F. Painting: Paint all exposed surfaces that are not factory finished.

1. Toilet Accessories:
a. Toilet Partitions: Bobrick Sierra Series 1092, color selected by Master Architect and City.

2. Grab Bars: Bobrick, stainless steel, concealed fasteners.

3. Mirrors: Bobrick, B-165.

4. Feminine Hygiene Receptacle/Dispenser: Bobrick, stainless steel.

5. Hand Dryer: Excel Dryer, Inc, Xlerator Hand Dryer, XL-SB, stainless steel.

G. Fire Extinguishers:

1. Fire Extinguish Cabinet: Use semi-recessed fire extinguisher cabinet projecting not more than 4” into any accessible route. Where not located on an accessible route, surface mounted fire extinguisher and cabinet can be used.
a. Potter-Roemer, Alta 7062-DV
b. Fire Extinguisher (Wall Bracket): Potter-Roemer, 3410 x 7” Diameter x 24” Tall

H. Roller Shades:

1. Provide roller shades at all interior and exterior window openings. Use roller shades by Lutron, Sivoia Manual, or approved equal.
a. Fabric Style: Basketweave 90, 5%, color selected by Master Architect and City.

2.9 FURNISHINGS & EQUIPMENT

A. Owner will provide and Owner will install these furnishings, OFOI.

1. Office desks, filing, all seating.

2. Tables and seating.

3. Wardrobe lockers.

4. Refrigerator, microwave, etc.

5. Other.

VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
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B. Owner will provide and Modular Contractor will install these furnishings, OFCI.

1. Computer Aided Dispatch workstations.

2. Wall mounted monitors.

3. Other.

C. Modular Contractor will provide and Modular Contractor will install these furnishings, CFCI.

1. Plumbing fixtures, all.

2. Toilet room accessories, all.

3. HVAC equipment, all.

4. Kitchenette cabinets, countertops.

5. Other.

D. Cabinets and Casework:

1. Plastic laminate, frameless, custom grade per Woodwork Institute:and frames to have plastic laminate surfaces. Colors to be selected by Master Architect and City.

E. Monitor Wall Brackets: As indicated, brackets shall be capable to support an 80-inch flat panel television and adequate sheet metal blocking is required at all walls in Dispatch area so that monitors can be placed at any location in that room above 4 1/2 feet and below 7 feet.

F. Fire Extinguishers and Cabinets:

1. Pressure type fire extinguisher with 2A-10BC UL rating mounted at a height of four feet (4’) on the interior wall where indicated.

2.10 PLUMBING

A. Modular contractor shall design and provide a complete plumbing system comprising of:

1. Domestic hot and cold water piping systems.

2. Drain, waste, and vent piping systems.

3. Plumbing fixtures and trim.

4. Gas and water shut-off valves capable of isolating building systems from site systems.

5. Above ready to connect to site utilities provided by separate Site Contractor.

B. All equipment and systems must comply with California Plumbing Code and Title 24 energy use standards as well as City of Vallejo standards. No “PEX” connectors allowed. Following list of acceptable Modular Contractors, or approved equal.

1. Water Closet, Wall Mounted: Kohler, Kingston 1.28 No. K4325

2. Faucet/Valve (WC): Sloan, Royal Optima 111-1.28 ES-S

3. Urinal Wall Mounted: Kohler, Bardon 1/8 GPF No. K-4904-ET

4. Faucet/Valve (UR): Sloan, Royal 186 ES-S HEU 0.125 GPF

5. Lavatory: Kohler, Kingston No. K-2005

6. Faucet/Valve (LAV): Chicago Faucets

7. Sink: Elkay, Model DRKADQ 311965

8. Faucet/Valve: Chicago Faucets, bubbler

9. Sink: Elkay, Model LRADQ332160

10. Faucet/Valve: Chicago Faucets

C. All piping shall be concealed within the building structure or within chases.

D. Coordinate exact location of connections with site contractor or extend piping systems to points- of-connection with site utilities at locations indicated on Drawings or as provided by Site Contractor. Provide shut-off valves and grade boxes within five-foot (5’) perimeter of the building.

Provide clean-outs in locations required by California Plumbing Code. Coordinate with points-of- connection with site utilities at locations indicated on Drawings or as provided by Site Contractor to bring clean-outs and grade boxes to finish grade. Coordinate in landscape areas or on concrete/asphalt paved areas with site contractor.

E. Size piping on the basis of fixture or appliance demand and conforming to California Plumbing Code. Provide shut-off and isolation valves to permit maintenance and repair without undue interruption of service to other units. Install piping to prevent damage to structure or pipe supports from thermal expansion or contraction of piping systems.

F. Route and install piping systems to avoid conflicts with structure while remaining concealed.

VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
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Provide chases, furring, or enlarged framing to allow piping to pass around structural framing without exceeding code-imposed limits on openings allowed in framing.

2.11 HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

A. Mechanical loads and criteria will be provided to Modular Contractor by Master Architect.

B. Modular contractor shall design and provide a complete HVAC system comprising of:

1. Forced air unit located in mechanical closet or as exterior hung unit on rear wall side.

2. Ductwork, registers, and air diffusers.

3. Controls.

4. Testing and balancing of ventilation system.

C. Reference Brand Carrier, or equal. Air fillers shall be two inches (2") thick pleated media, disposable type. Filters shall be 30 percent efficient per ASHRAE standard 52.

D. The mechanical ventilation system shall provide a minimum of 15 cubic feet of outside air per minute per occupant, with one (1) occupant per 20 square feet of floor area.

E. The system shall maintain an automatically controlled indoor classroom temperature of 75 degrees F in summer and 70 degrees F in winter with a 40-60 percent relative humidity when the outdoor temperature varies between 100 degrees F dry bulb (70 degrees F wet bulb) and 23 degrees F dry bulb.

F. The system must maintain the specified temperatures when providing outside air as indicated.

G. The equipment and systems must comply with California Mechanical Code and Title 24 energy use standards.

H. HVAC equipment electrical characteristics shall suit the site requirements.

I. Ductwork constructed of galvanized sheet metal in accordance with California Mechanical Code, ASHRAE, and SMACNA Low Velocity Duct Construction Manual, latest editions:

1. All ductwork shall be concealed within the building walls, floor, ceiling, or in soffits or chases, unless specifically shown otherwise in the Architect's Drawings. Request specific direction from Architect for re-routing of ductwork or for use of exposed ductwork. All exposed ductwork shall be round spiral-wound material designed and manufactured for exposed locations.

2. Insulate with one-inch (1”) fiberglass duct wrap with vapor barrier, include one-inch (1”) duct attenuation within eight feet (8’) of HVAC unit.

3. Rigid one-inch (1”) fiberglass or insulated “Flex-Duct" conforming to NFPA 90-A, 90 B and SMACNA Class 1 may be substituted for metal ductwork in accessible concealed portions of the duct system.

4. Registers and diffusers: Provide minimum of two (2) four-way air supply diffusers per room, located to provide maximum feasible air distribution. Diffusers shall not be sized larger than 400 cfm each and shall have a NC-30 or less.

5. Ducted return: Provide ducted return air design. Direct-coupled return air registers are not acceptable.

2.12 FIRE PROTECTION

A. Not required for this project.

2.13 ELECTRICAL

A. Electrical plans and criteria will be provided to Modular Contractor by Master Architect.

B. Design and provide a complete electrical system comprising of line voltage power outlets and distribution and panel boards to provide complete operational systems.

C. Provide bonding of all building components to an approved ground as required by DSA IR E- 1, such that the resistance to ground is 25 ohms or less. Grounding tests are to be observed and reported by the onsite inspector.

Costs of inspection will be provided by the City of Vallejo. Note that special Motorola R56 compliant grounding is required for radio systems in this project.

VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
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2.14 LIGHTING

A. Design and provide a complete lighting system comprising of:

1. Interior fixtures of types and quantities to meet the following standards:
a. Selected and spaced to provide minimum overall average illumination of 50-foot candles at desk level (30 inches above floor elevation) and comply with IES recommendations for classroom interiors otherwise.
b. Exterior fixtures to have translucent vandal-resistant housing with corrosion- resistant metal housing, high-pressure sodium or metal-halide type, securely attached to building structure adjacent to all exterior doors and as otherwise required to provide minimum overall average illumination complying with IES recommendations for exterior walkways.
c. All lighting in classrooms and small rooms shall be controlled by occupancy sensors. d. Exterior lighting shall be controlled by an astronomical timeclock.

2.15 FIRE ALARM AND DETECTION

A. Provide conduit and junction boxes with pull strings for interior and exterior initiation devices, horn- strobes, terminals, and other devices as shown.

B. Seal conduits and boxes with weatherproof covers and leave in condition for components, wiring, and final connections by sitework contractor.

2.16 SIGNAL, DATA, AND TELECOMMUNICATIONS

A. Provide conduit and junction boxes with pull strings for interior and exterior devices.

B. Telecommunications and signal device locations for rough ins will be based on sitework electrical plans and documents.

C. Seal conduits and boxes with weatherproof covers and leave in condition for components, wiring, and final connections by City of Vallejo.

2.17 EQUIPMENT AND FURNISHINGS (NOT USED)

2.18 SITE PREPARATION

A. Site preparation, building pad preparation and paving under building to be performed by Site Contractor.

B. Perform fine grading within perimeter of building foundations prior to permanent placement of buildings; ensure positive drainage to under-building drains, where or if installed.

2.19 SITE SERVICES

A. Certain site service utilities are provided by Site Contractor.

B. Modular Contractor to make connection to the points of connection provided by the Site Contractor for site service utilities to modular buildings as follows:

1. Rain drainage aka storm drainage: Site contractor to connect building systems to stub-out provided by sitework contractor.

2. Sanitary sewer: Modular contractor to connect building systems to stub-out provided by sitework contractor.

3. Domestic water: Modular contractor to connect building systems to stub-out at valve in grade box provided by site contractor.

4. Modular contractor to provide conduit and wire to connect P.I.V. tamper switch to new fire alarm panel.

5. Electrical power: Modular contractor to connect conduit raceways from building systems to stub-out provided by sitework contractor. Sitework contractor shall pull conductors and make final connections inside modular building panel.

6. Telephone: Modular contractor to connect conduit raceways from building systems to stub-out provided by site contractor. Site contractor shall pull conductors and provide active devices and terminations and all final connections inside modular building.

7. Data/fiberoptic: Modular contractor to connect conduit raceways from building systems to stub-out provided by site contractor. Site contractor shall pull conductors and provide active devices and terminations and all VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
PAGE 15

final connections inside modular building.

8. Television: Modular contractor to connect conduit raceways from building systems to stub-out provided by site contractor. Site contractor shall pull conductors and provide active devices and terminations and all final connections inside modular building.

9. Fire water: Not required for this project.

10. Gas: Not required for this project.

2.20 ACCESSORIES

A. Modular contractor to provide complete functional buildings:

1. Design, select, and provide all building elements, incidental fasteners, sealants, components, flashings, and fittings necessary to finish the work complete with all performance characteristics as indicated, specified, and as needed to comply with referenced and prevailing codes.

B. No allowances for additional sums will be made for Modular contractor's errors, omissions, or failure to design all required conditions in completion of the building design or construction.

2.21 FABRICATION

A. Modular Plant Fabrication Required: Perform building fabrication under factory conditions in a plant designed for this type of work. Provide adequate space, equipment, materials, licensed design services, and technical personnel to fabricate, coordinate, assemble, pack, ship, and install all required building components in controlled conditions.

B. Shop welding shall comply with AWS D1.3 for cold-formed steel. Do not commence welding operations until the welding inspector has inspected and accepted materials, joint preparation, equipment, and qualifications of the operators. Unsatisfactory work shall be removed and replaced with conforming work.

C. Provide for temperature expansion/contraction movement and seismic movement of building elements. Design and fabricate expansion control in accordance with prevailing codes and Contractor's design calculations.

D. Fabrication testing and inspection shall be performed at the plant.

E. Do not fabricate until materials are tested and accepted. Do not fabricate with untested materials.

F. Framed Openings: Provide openings of shape, size, location, and design to accommodate systems requiring penetrations. Reinforce openings with structural elements sized to resist loads and vibrations imposed, including mechanical and electrical work. Securely attach all framing to structure.

G. Provide for fabrication and wind loads. Provide temporary bracing to maintain work plumb and in alignment until completion of erection and installation of permanent bracing.

H. Select fabrication methods and processes to avoid transmission of erection or fabrication loads to fabricated members. Avoid locking-in stresses.

I. Prepare all work true to indicated shapes and dimensions required. Form all components true to required shape, accurate in size and radius, square, and free from distortion or defects. Cut materials to precise lengths indicated from field measurements.

J. Machine-roll elements required to be curved or radiused. Do not field bend or "walk-down." Provide true curves; segmented fabrication not allowed.

K. Store completed work at the fabrication plant under conditions that will prevent damage or deterioration until work can be transported to the Project site. Repair damage prior to transport.

Do not transport damaged or unacceptable work.

L. Do not store completed work at the Project site. Do not transport completed work until Project site is prepared to accept building modules for prompt installation.

M. In-plant inspection required by City with a DSA-approved project inspector. City will pay for inspector’s services.

VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
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2.22 FINISHES

A. Exterior and interior finishes shall be as indicated on the Drawings. Exposed finishes shall be site-applied to the greatest extent feasible.

B. Painting: All exterior and interior finishes shall be painted, except where indicated to be pre-finished.

2.23 SOURCE QUALITY CONTROL

A. Inspection: Plant inspection and material testing shall be performed under the supervision of the in-plant inspector. Provide the inspector with full access to all plant operations involving work under this contract. Notify the inspector in advance of the time and place when operations requiring inspection or observation are to take place.

B. Inspector shall inspect all components for acceptability and issue a written certificate. A copy of the signed certificate shall accompany each building to the site. Do not release components from plant without this certificate.

C. Attach to each module or panel a permanent visible tag indicating the date of manufacture, the Modular Contractor's serial number prior to release from plant for delivery.

D. The inspector shall examine the workmanship of each welder prior to incorporation of the individual's welding into the Work. Unsatisfactory welders shall be removed by the inspector and replaced with qualified personnel. Welders so removed shall be required to pass qualification tests before returning to work.

E. Every layer of weld shall be inspected for quality. Each layer of multiple pass welds shall be fully inspected before the succeeding layer is applied. Each joint shall be inspected for conformance with the Contract Documents. Full penetration butt welds shall be made only in the presence of the welding inspector.

F. Single pass welds may be inspected after the welding is completed, except for conditions requiring continuous inspection.

G. The welding inspector shall use all means necessary to determine the quality of the welds.

PART 3 EXECUTION

3.1 EXAMINATION

A. Verify that civil, mechanical, and electrical utilities are proper types in correct position.

B. Verify building pads and adjacent subgrades are certified elevations, properly compacted and/or paved.

C. Verify that adjacent structures, foundations, and items in related contracts are proper types in correct positions.

3.2 PROJECT CONDITIONS

A. Coordination of Work:

1. Comply with requirements for coordination specified elsewhere and the following:
a. Make all necessary arrangements with the City of Vallejo's authorized representative and other separate contractors for access to grounds, removal of obstructions, and preparation of delivery routes. This contact shall be made at least 48 hours in advance of delivery of any module, building component, equipment, or material.
b. The installation location is a secure public safety site and access control and certification of onsite employees will be required in advance of accessing and work proceeds on the site. Employee security clearance will be required at the discretion of the City.

B. Visit the site to verify readiness to receive building modules, components, or equipment. If work is delivered before site is prepared to receive it, modular contractor shall be responsible for all costs incurred including, but not limited to, inspector's time and costs accruing to separate contractors or others for accommodating this out-of-sequence work.

VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
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C. Continuously coordinate this work with that of separate contractors. Attend progress meetings of separate contractors, cooperate with separate contractors, provide and request all data concerning schedules, access, storage and handling, and all such other information as requested or necessary to fully complete the work, free of conflicts or omissions.

3.3 INTERFACE WITH OTHER WORK

A. Coordinate the modular building erection and installation with other contracts, including that of the Site Contractor. Ensure construction of complete and functional systems, free of conflict or omission. Allow access to other contracts to complete work related to this contract.

3.4 SEQUENCING

A. Sequence the work to coordinate with the activities of separate contractors and specific sequences as indicated or implied.

B. Sequence work to avoid interference with adjacent construction.

C. Request or provide information concerning activities of this contract or separate contracts to enable efficient sequencing.

3.5 SCHEDULING

A. Schedule the work to achieve Contract milestones and completion dates as may be indicated.

B. Deliver and install buildings to ensure that project is completed on schedule. Calculate costs of weekend, overtime, or premium time work to accomplish the schedule and include these costs in the bid.

3.6 TRANSPORTING AND STORAGE

A. Transport prefabricated components from fabrication plant to Project site.

B. Coordinate component delivery in time for erection in intended locations. Do not store components onsite prior to completion of foundations or site preparation. No Exception.

3.7 ERECTION STEM FOUNDATIONS AND SLABS

A. Not required for this project.

3.8 ERECTION GENERAL

A. Erection shall be performed by personnel experienced in the delivery and erection of modular and relocatable structures. All building joints shall be capable of being rigidly connected in order to maintain positive alignment of floors, walls, and roofs.

B. Verify that floor slab and placed anchors are in correct position.

C. All work shall be installed plumb, level, true to line and plane, in strict conformance with the City- approved shop drawings, and as specified by modular contractor’s engineer.

D. Erect framing in accordance with AISC Specification for Structural Steel Buildings.

E. Provide for erection and wind loads. Provide temporary bracing to maintain structure plumb and in alignment until completion of erection and installation of permanent bracing.

F. Do not field cut or alter structural members without approval.

G. Install bolts as indicated on shop drawings. Provide washers under all nuts. Draw up all nuts tightly.

Install high-strength bolting in accordance with prevailing code.

H. After erection, prime welds, abrasions, and surfaces not shop primed.

VALLEJO DISPATCH MODULAR BUILDING, SECTION 13 34 23.03
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3.9 INSTALLATION ACCESSORIES

A. Install components and accessories as may be specified and in accordance with modular Modular Contractor’s instructions.

B. Install trims and finishes neatly, free of gaps, holes, cut edges, frays, or ravels. Conceal fasteners wherever possible.

C. Seal wall and roof accessories watertight and weather tight with sealant.

3.10 FIELD QUALITY CONTROL

A. Onsite inspection shall be performed by the Owner's site inspector. All work performed at the site shall be subject to the inspection of the site inspector. Inform the site inspector as to progress of work and dates when sitework will occur.

B. Coordinate inspections with those required for other contracts, to the greatest extent feasible.

C. Grounding tests of building electrical systems are to be observed and reported by the onsite inspector. Costs of inspection will be provided by the City of Vallejo.

3.11 TOLERANCES

A. Framing Members: 1/8 inch from level; 1/8 inch in ten feet (10’) non-cumulative, from plumb.

B. Siding and Roofing: 1/8 inch from true position.

C. Other Elements: As specified in the respective related Parts.

3.12 PROTECTION

A. Repair or replace damaged work prior to acceptance.

3.13 ADJUSTING AND CLEANING

A. Prior to Project Architect's punch list, adjust work for complete and functional operation and appearance.

B. Following punch list, perform all adjustments as noted by the Project Architect and maintain the work in this condition until acceptance by the Owner.

3.14 DEMONSTRATION

A. Demonstrate proper operation of all building elements and features to Master Architect and Owner.

3.15 MAINTENANCE

A. Provide extra materials for Owner's use in maintenance as specified in the pertinent related Sections.

B. Fasteners and Connectors: Provide a minimum of five percent (5%) additional fasteners over the amount required for each connection of each module and panel of building component. Pack, label, and identify fasteners for intended use and store on the site in a mutually accepted, secure location. Deliver these surplus fasteners prior to the delivery of building modules to the site.

ACTION ITEM 9.A.

DATE: May 14, 2024
TO: Mayor and Members of the City Council
FROM: Stephanie Sifuentes, Human Resources Director
SUBJECT: ADOPT A RESOLUTION APPOINTING ANDREW MURRAY AS CITY MANAGER,

APPROVE AN EMPLOYMENT AGREEMENT BETWEEN THE CITY OF VALLEJO AND

ANDREW MURRAY AND AUTHORIZE THE MAYOR TO EXECUTE SAME

RECOMMENDATION
Adopt a resolution appointing Andrew Murray as City Manager, approving an Employment Agreement between the City of Vallejo and Andrew Murray and authorizing the Mayor to execute same.

REASONS FOR RECOMMENDATION
The City Council has completed the recruitment and selection process for City Manager. Adoption of the resolution to appoint Andrew Murray to City Manager and approval of the Employment Agreement will ensure the continuity of City management.

BACKGROUND AND DISCUSSION
When previous City Manager, Michael Malone, announced his retirement, Council directed staff to contract with an outside firm to conduct a recruitment and selection process to find Vallejo's next city manager. This recruitment and selection process included a nationwide search, community and staff input via electronic surveys, as well as both in-person and virtual townhalls. Final interviews consisted of three panels: Council panel, Staff panel, and a Community panel.

The firm received a total of 38 applications. Of those 38 who applied, there were 17 who were qualified and participated in a phone screening. Council reviewed application materials and narrowed the pool down to 6 candidates to move forward in the interview process. After considerable review and discussion regarding all the candidates' backgrounds, experience, interviews and all input provided by staff and community members, Council has determined it is in the best interest of the City to appoint Andrew Murray as the next City Manager of the City of Vallejo. A copy of the Employment Agreement setting forth the term of agreement, compensation and benefits is attached.

In addition to standard terms and conditions of employment, the Agreement provides for the following salary and benefits:
• Term twenty-four (24) months
• Base Salary: $303,000 annual salary (approved by Council action on the Salary Schedule on February 13, 2024)
• Administrative leave allowance of 80 hours pro-rated per calendar year • Sick leave accrual rate of 12 hours per month
• Annual leave accrual rate of 200 hours per calendar year • Life Insurance and Death & Disability Insurance benefit equal to that of the Unrepresented Employee Group
• Auto Allowance of $375 per month

Date: May 14, 2024
Subject: ADOPT A RESOLUTION APPOINTING ANDREW MURRAY AS CITY MANAGER,

APPROVE AN EMPLOYMENT AGREEMENT BETWEEN THE CITY OF VALLEJO

AND ANDREW MURRAY AND AUTHORIZE THE MAYOR TO EXECUTE SAME

FISCAL IMPACT
The previous City Manager annual salary rate was $278,000 and was budgeted as such for FY 23-24. The current City Manager salary rate of $303,000 was approved by Council on February 13, 2024 and will be budgeted accordingly beginning in FY 24-25. There is a net salary increase of $25,000 per year. If this position is filled on May 20, 2024, the anticipated cost for the salary increase excluding benefits for the remainder of FY 23-24 would be roughly $2,880 which will be covered by vacancy savings.

ENVIRONMENTAL REVIEW
This action is exempt from the Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Reso_Murray City Manager Appointment CAO STAMP

2. Murray Employment Agreement Final Clean CAO Stamp

CONTACT
Stephanie Sifuentes, Human Resources Director (707) 649-4852 [email protected]

RESOLUTION NO. _______ N.C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO,

APPOINTING ANDREW MURRAY AS THE CITY MANAGER, APPROVING AN

EMPLOYMENT AGREEMENT BETWEEN THE CITY OF VALLEJO AND ANDREW

MURRAY AND AUTHORIZING THE MAYOR TO EXECUTE SAME
WHEREAS, the City Council has determined that Andrew Murray is qualified to serve as City Manager of the City of Vallejo; and
WHEREAS, an employment agreement has been prepared that sets forth the duties, compensation, and other terms and conditions of employment for Mr. Murray; and WHEREAS, the City Council desires to appoint Mr. Andrew Murray as City Manager and to approve the City Manager Employment Agreement attached to this Resolution as Exhibit A.

NOW, THEREFORE BE IT RESOLVED that the Council of the City of Vallejo does hereby resolve as follows:

Section 1. Appointment of City Manager. The City Council appoints Mr. Andrew Murray as City Manager for the City of Vallejo effective May 20, 2024.

Section 2. Approval of Employment Agreement. The City Council approves the Employment Agreement between the City of Vallejo and Mr. Andrew Murray, which is attached as Exhibit A and incorporated herein by this reference and authorizes the Mayor to execute said Agreement.

Adopted by the City Council of the City of Vallejo at a regular meeting held on May 14, 2024, with the following vote:

AYES:

ABSENT:

ABSTAIN:

NOES:
__________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:

_______________________________________

DAWN ABRAHAMSOM, CITY CLERK

CITY MANAGER EMPLOYMENT AGREEMENT

BETWEEN

THE CITY OF VALLEJO
AND

ANDREW MURRAY

1.Parties and Date
This Agreement is entered into as of May 14, 2024 by and between the City of Vallejo, California, a municipal corporation (the "City"), and Andrew Murray, an individual ("Murray”). The City and Murray are sometimes individually referred to as a "Party" and collectively as "Parties."

2.Recitals
A.The City requires the services of a City Manager.

B.Murray has the necessary education, experience, skills and expertise to serve as the City's City Manager; and
C.The City Council of the City (the "City Council") desires to employ Murray to serve as the City Manager of City.

D.The Parties desire to execute this Agreement pursuant to the authority of and subject to the provisions of the Charter of the City of Vallejo and the Vallejo Municipal Code.

E.In consideration of these Recitals and the performance by the Parties of the promises, covenants, and conditions herein contained, the Parties agree as provided in this Agreement.

3.Employment
The City hereby employs Andrew Murray as its City Manager, effective May 20, 2024, and Murray hereby accepts such employment.

4.Commitment and Understandings

A. Murray's Commitments
(1) Duties & Authority
(a)Murray shall be the chief executive officer of the City and be responsible to the City Council for the proper administration of all affairs of the City. (b)Murray shall perform all of the duties of the City Manager as set forth in the Charter of the City of Vallejo (“Charter”) and the Vallejo Municipal Code (the "Municipal Code"), the California Government Code, and City policies and procedures approved by the City Council, as may be provided from time to time. (c)Murray is also, by City Council designation, the chief executive of other City related legal entities such as the housing authority and the successor agency to the Vallejo Redevelopment Agency. Additional designations might include financing authorities, and joint powers authorities.
(d)Murray shall administer and enforce policies established by the City Council and promulgate rules and regulations as necessary to implement City Council policies. (e)To the extent consistent with the Charter, the Municipal Code and California state law, Murray shall have the power and shall be required to:
(i)Attend all meetings of the City Council, unless excused due to temporary absence or disability, and take part in the discussion of all matters before the City Council. Murray shall receive notice of all regular and special meetings of the City Council.
(ii)Review all agenda documents before preparing the agenda for any regular or special meetings of the City Council. Murray may publicly endorse or oppose any proposed agenda items placed on the agenda by persons other than the City Manager or the City Manager's staff.
(iii)Direct the work of all appointive City officers and departments that are the concern and responsibility of the City Council, except those that are directly appointed by or report directly to the City Council. The City Manager may undertake any study or investigation the City Manager believes is necessary or desirable and shall make any study or investigation the City Council directs. The City Manager shall endeavor to implement changes that the City Manager believes will result in greater efficiency, economy, or improved public service in the administration of City affairs.
(iv)Recommend to the City Council from time to time, adoption of such measures as the City Manager may deem necessary or expedient for the health, safety, or welfare of the community or for the improvement of administrative services.
(v)With the consent of the City Council, and consistent with the Charter and Municipal Code, the City Manager may consolidate or combine offices, positions, departments, or units under the City Manager's jurisdiction and may serve as the head of one or more City departments.
(vi)Conduct research in administrative practices in order to bring about greater efficiency and economy in City government, and develop and recommend

to the City Council long-range plans to improve City operations and prepare for future City growth and development.
(vii)Provide management training and develop leadership qualities among department heads and staff as necessary to build a City management team that can plan for and meet future challenges.
(viii)Exercise control of City government in emergencies as authorized by the Municipal Code and California law.
(2) Hours of Work
(a)Murray is an exempt employee but is expected to engage in those hours of work that are necessary to fulfill the obligations of the City Manager's position. Murray shall not have set hours of work as the City Manager is expected to be available outside of regular business hours as needed.
(b)It is recognized that the City Manager must devote a great deal of time to the business of the City outside of the City's customary office hours, and to that end Murray's schedule of work each day and week shall vary in accordance with the work required to be performed. Murray shall spend sufficient hours on site to perform the City Manager's duties; however, Murray has discretion over the City Manager's work schedule.
(c)Murray shall not engage in any non-City connected business without the express written approval of a majority of the City Council.
(3) Disability or Inability to Perform
(a) In the event Murray becomes mentally or physically incapable of performing the City Manager's essential functions and duties with reasonable accommodation and it reasonably appears such incapacity will last for more than six (6) months, the City Council may, subject to state and federal law, terminate Murray. Murray shall be entitled to thirty (30)-days notice if the City intends to act under this provision, during which time, the City Council may suspend and place Murray on paid, administrative leave. If the City Council does elect to terminate Murray due to incapacity, Murray shall not receive severance benefits provided in Section 6.C below.

B. City Commitments
(1)The City shall provide Murray with the compensation, incentives and benefits, as specifically set forth in this Agreement only.
(2)The City shall provide Murray with a private office, secretary, staff, office equipment, supplies, city cell phone, and all other facilities and services as needed for the performance of the duties of City Manager.
(3)The City shall pay for or provide reimbursement for all reasonable and lawful business expenses of Murray incurred as a result of performing the duties of the City

Manager. The City shall provide Murray a City credit card to charge appropriate and lawful business expenses. All lawful business expenses shall be supported by receipts.
(4)The City agrees to pay the professional dues and subscriptions on behalf of Murray which are necessary for Murray's continuation and full participation in national, regional, state, or local associations and organizations necessary and desirable for the good of the City, and for Murray's continued professional participation and advancement as approved by the City Council in the City's annual budget. At a minimum, this shall include any annual professional dues for membership with the International City Management Association ("ICMA"), California City Management Foundation (“CCMF”), League of California Cities, and Solano County Public Managers Association (“PMA”).
(5)The City agrees to pay the travel and subsistence expenses of Murray to pursue official and other functions for the City, and meetings and occasions to continue the professional development of Murray, including, but not limited to, national, regional, state, and local conferences, and governmental groups and committees upon which Murray serves as a member as approved by the City Council in the City's annual budget. At a minimum, this shall include attendance at the annual ICMA conference and the League of California Cities annual conference, and the annual League of California Cities City Managers Department conference.
(6)The City also agrees to pay reasonable costs for the travel and subsistence expenses of Murray for short courses and seminars that are necessary for the good of the City or for the professional development of Murray as approved by the City Council in the City's annual budget.
(7)Murray shall prepare and submit to the City Council on an annual basis, or upon request of the Council as part of a performance evaluation, a report detailing the expenses and costs related to Subsections (4), (5) and (6). (8)Given the importance of technological tools to the effective and efficient business of City government, the City shall provide such tools as a desktop computer and/or laptop computer, electronic tablet, high-speed internet access, electronic calendar, fax, copy machine and similar devices to Murray at the City Manager's office as approved by the City Council in the City's annual budget.

C. City Council Commitments
(1)The City Council sets policy for the governance and administration of the City, and it implements its policies through the City Manager.
(2)The City Council recognizes that to meet the challenges facing the City they must exercise decisive policy leadership. As one step in carrying out this leadership responsibility, the City Council commits to spending time each year outside of regular City Council meetings to work with the City Manager and staff on setting

goals and priorities for the City government, and to work on issues that may be inhibiting the maximal achievement of City goals.
(3)Except for the purpose of inquiry with City department heads, the City Council and its members shall deal with all subordinate City employees, officers, contractors, and consultants solely through Murray or the City Manager's designee, and neither the City Council nor any member thereof shall give orders or direction to any subordinate of the City Manager, either publicly or privately.
(4)The City Council agrees none of its individual members will order the appointment or removal of any person to any office or employment under the supervision and control of the City Manager.
(5)Neither the City Council nor any of its members shall interfere with the execution of the powers and duties of the City Manager. Murray shall take orders and instructions from the City Council only when it is sitting as a body in a lawfully held meeting and only when directed by a majority of the Council.

D. Mutual Commitments
(1) Performance Evaluation
(a)Annual performance evaluations are an important way for the City Council and City Manager to ensure effective communications about expectations and performance.
(b)The City Council recognizes that for Murray to respond to Council needs, Murray needs to know how the City Council Members evaluate the City Manager's performance.
(c)To assure that Murray receives this feedback, the City Council shall conduct an informal evaluation of the City Manager's performance in November of 2024 and thereafter Murray shall schedule formal performance evaluations within thirty days of each anniversary date of this Agreement. For any formal performance evaluation, the City shall engage the services of a professional outside facilitator, the expense of which will be covered by the City, and the facilitator will be selected by mutual agreement between the City and Murray. The City and Murray may mutually agree to waive the requirement for a facilitator. The City Council and Murray agree that performance evaluations, for the purpose of mid- course corrections, may occur quarterly or several times each calendar year. (d)Murray and the City Council will create goals or other outcome measures that will provide the basis for the next performance review on an annual basis. (e)The annual review shall be in accordance with specific criteria developed jointly by the City Council and Murray. Such criteria may be added to or deleted as the City Council may from time to time determine in consultation with Murray. (f)The City Council and Murray shall define such goals and performance objectives as they mutually determine are necessary for the proper operation of the City for the attainment of the City Council's policy objectives, and the City Council and Murray shall further establish a relative priority among those goals and performance objectives.

5. Compensation
The City agrees to provide the following compensation to Murray during the term of this Agreement:

A. Compensation & Required Employer Costs

1. Base Salary
(a)The beginning annual salary for the position of City Manager shall be Three Hundred Thousand and Three Dollars and No Cents ($303,000.00). (b)Murray will annually be considered for merit increases to his annual salary by the City Council based on his performance at his initial twelve-month formal evaluation and each subsequent annual evaluation.
(c)Murray shall be paid at the same intervals and in the same manner as regular City employees.
(d)The City shall not at any time during the term of this Agreement reduce the base salary, compensation or other financial benefits of Murray, unless as part of a general City management salary reduction, and then in no greater percentage than the average reduction of all City department heads.

2. Automobile Allowance
Murray shall receive a monthly auto allowance in the amount of Three Hundred Seventy Five Dollars ($375.00) per month in exchange for making a non-City-owned vehicle available for Murray’s own use for City-related business and/or functions, during, before and after normal work hours. Murray shall provide auto insurance, fuel and maintenance for this vehicle.

3. Cell Phone
Murray shall be provided a City-owned cell phone for City-related business and/or functions during, before and after normal work hours. The City of Vallejo shall pay for any expenses related to initial purchase, data plan, monthly service plan, and replacement of said phone due to normal wear and tear.

4. Life Insurance & Accidental Death & Disability Insurance After thirty-one (31) days of employment, Murray shall be provided with Term Life Insurance and Accidental Death & Disability Insurance under the same terms as those of the Unrepresented Employee Group, with coverage level in the amount of Two Hundred Fifty Thousand Dollars and No Cents ($250,000.00) for Term Life Insurance and a benefit equal to the Unrepresented Employee Group for Accidental Death & Disability Insurance.

5. Deferred Compensation Plans
Murray may voluntarily participate in the deferred compensation plans available to other exempt, at-will employees in the Unrepresented Employees Group:
(a) 457 Plan
(b) 401(A) Plan

6. Employee Assistance Coverage
The City shall provide an Employee Assistance Program and pay the full cost of this coverage for Murray during the Term of this Agreement.

7. Required Employer Costs
The City shall pay:
(a)Employers' share of Federal Insurance Contributions Act (FICA), including: Old Age Survivor and Disability Income (OASDI) and Medicare. (b) Premiums relating to Unemployment Compensation.
(c)Employer share of retirement Contributions - The City Participates in the California Public Employees Retirement System (CALPERS) Plan, with a 2.7% at 55 formula for Classic Employees, with an employee contribution of 8% plus 1% (total 9%) and a 2% at 62 formula for PEPRA members with an employee contribution of 7.75%.
(d)Employer share of Social Security - The City Manager is covered by the Social Security Act. This benefit is in addition to the CALPERS Retirement Plan. The City and the City Manager each pay their required amount under the Social Security Act. Murray’s contribution amount will be deducted from his paycheck. (e)The cost of any fidelity or other bonds required by law for the City Manager. (f)The cost to defend and indemnify Murray as provided in Section 7.E. below. (g)For Workers' compensation to the same extent provided to other employees of the City.

B. Basic Benefits

1. General
Murray is entitled to the same benefits as are available to other Unrepresented Executive Management Employees group members ("Unrepresented Employees Group") unless specifically revised herein.

2. Holidays
(a) Declared Holidays — Murray shall be entitled to the same twelve (12) holidays each fiscal year under the same terms as provided to the Unrepresented Employee Group.

3. Annual Leave Allowance
(a)Murray shall receive an Annual Leave allowance at the accrual rate of 200 hours per calendar year. The City will advance 104 hours of annual leave upon the effective date of this Agreement in order to accommodate Murray’s pre-scheduled vacation plans. Annual Leave accrual will then be suspended for the duration equal to the advanced 104 hours and will resume accruing thereafter. (b)Limitation on Accumulation - The City Manager is eligible to accumulate annual leave up to that which can be accumulated in three (3) years. The City Manager shall not accrue annual leave beyond the maximum allowed. (c)If Murray resigns, retires or is otherwise separated from service of the City, he shall receive annual leave pay for all of his accrued unused annual leave upon separation from employment. The amount of payment for all unused annual leave shall be calculated based on the City Manager's base hourly rate of pay in effect on his last day of employment.

4. Administrative Leave Allowance
(a)Murray shall receive eighty (80) hours of pro-rated administrative leave per calendar year. This leave must be used within the payroll calendar year, or be forfeited. There is no cash value.
(b)If Murray resigns, retires, or is otherwise separated from service of the City, he shall receive administrative leave pay for all of his accrued unused administrative leave upon separation from employment. The amount of payment for all unused administrative leave shall be calculated based on the City Manager’s base hourly rate of pay in effect on his last day of employment.

5. Sick Leave Allowance
(a)Murray shall accrue sick leave on the same basis as other exempt, at-will employees in the Unrepresented Employee group. The current rate of accrual is twelve (12) hours per month.
(b)Limitation on Accumulation —The City Manager shall be eligible to accumulate sick leave up to that which can be accumulated in three (3) years. (c)Retirement from Service - Upon retirement or separation from the City, the City Manager shall not be entitled to cash out any remaining sick leave balance. Upon retirement from the City accumulated sick leave hours may be used to purchase additional CALPERS service credit, if permitted by law and CALPERS.

6. Bereavement Leave
(a) The City Manager may use sick leave for the purpose of bereavement leave up to a maximum of five (5) working days per bereavement on the same basis as other exempt, at-will employees in the Unrepresented Employee Group.

7. Health Care Benefits
(a) The City Manager shall be entitled to the same health care benefits, including Group Health Insurance, Retiree Health Insurance, Medical Insurance Flex, Dental, Vision and Employee Assistance Program, as are provided to other exempt, at-will employees in the Unrepresented Employee group and at the same rates as provided to Unrepresented Employees.

6. Separation
A. Resignation/ Retirement
Murray may resign at any time and agrees to give the City at least thirty (30) days advance written notice of the effective date of Murray’s resignation, unless the Parties otherwise agree in writing. If Murray retires from full time public service with the City, Murray shall provide six (6) months' advance written notice. In the event that Murray resigns or retires, he shall not be entitled to any base pay or other compensation set forth in Section 5 A above, or the value of any Health Care Benefits described in Section 5 B 7 above for any period of time left on the Term of this Agreement, but will be entitled to compensation for earned but unused Annual Leave and Administrative Leave as set forth herein. In the event that Murray resigns or retires, he shall not be entitled to any severance pay as provided in Section 6 (C) below.

B. Termination & Removal
(1)The City Manager is an exempt, at-will employee serving at the pleasure of the City Council under the authority of Vallejo City Charter Section 400. (2)The City Council may remove Murray at any time, with or without cause, by a majority vote of its members. Notice of termination shall be provided to Murray in writing. Termination as used in this section shall also include a request by the City Council that the City Manager resign, a reduction in salary or other financial benefits of the City Manager of more than ten percent (10%) in current base salary and/or other financial benefits of the City Manager, except as occasioned by a reduction in the salary of other Exempt Managers, a material reduction in the powers and authority of the City Manager, or the elimination of the City Manager's position. Any such notice of termination or act constituting termination shall be given only by action of a majority of the City Council.
(3)Pursuant to the provisions of Vallejo City Charter Section 407(c), an affirmative vote of at least five (5) members of the City Council shall be required to terminate Murray within sixty (60) days after his initial appointment, or within sixty (60) days after any election at which members are elected to the City Council. Because Murray is being hired six (6) months prior to an election, said sixty (60) day period shall be extended to ninety (90) days for the November 2024 election.

C. Severance Pay
(1)In the event Murray is involuntarily terminated, as defined herein, by the City Council during such time that Murray is willing and able to perform the City Manager's duties under this Agreement during the Term of this Agreement or any extension thereof, then in that event the City agrees to pay Murray a lump sum cash payment equal to nine (9) months' base salary, or equal to his monthly salary multiplied by the number of months left on the unexpired Term of this Agreement, whichever is less. In addition, the City shall extend to Murray the right to continue health insurance as may be required by and pursuant to the terms and conditions of the Consolidated Omnibus Budget Reconciliation Act of 1986 (COBRA). The City agrees to pay one-half of the premium for Murray’s COBRA coverage for the same number of months for which Murray is entitled to a lump sum cash payment under this Section, or until Murray either secures full-time employment or obtains other health insurance, whichever of these three events first occurs. Murray shall notify the City within five (5) business days of securing new full-time employment or insurance.
(2)In exchange for the consideration provided in paragraph C (1), Murray shall execute release of all claims in a form mutually acceptable to the Parties. (3)In the event that Murray voluntarily resigns, Murray shall not be entitled to Severance Pay.

D. Involuntary Termination
"Involuntary termination" as used in this Section means discharge or dismissal by the City, or resignation following a salary reduction of more than ten percent (10%), except as occasioned by a reduction in the salary of other Exempt Managers, or resignation following a request by the City Council, approved by a majority vote of the entire City Council, that Murray resign. Involuntary termination does not include Murray's death, incapacity due to injury or illness (physical or mental), dismissal for just cause as defined in Section E below, nor Murray's resignation for any reason other than stated in this Section. The City Council may withhold payment of severance pay pending final disposition of any criminal charges.

E. Separation for Cause
(1) Notwithstanding the provisions of Section 6.0, the City Manager may be terminated for cause.

As used in this Section, "cause" shall mean only one or more of the following:
(a)Willful misconduct;
(b)Malfeasance;
(c)Dishonesty for personal gain;
(d)Conviction of a felony;
(e) Conviction of a misdemeanor involving moral turpitude; (f) Continued abuse of drugs or alcohol that materially affects the performance of the Manager's duties;

(g) Repeated and protracted unexcused absences from the City Manager's office and duties;
(h) Willful abandonment of duties;
(i) Acceptance of employment from another source which is inconsistent with full- time employment as Vallejo's City Manager;
(j) Failure to adhere to the ICMA Code of Ethics; and
(k) Failure to follow the direction of a majority of the City Council where such direction complies with the Charter, Municipal Code, and State or Federal Laws and the City Council identifies the directive that Murray has failed to follow and affords him a fair and reasonable opportunity, where applicable, to cure and/or respond before taking a vote on termination.
(2)In the event the City terminates Murray for cause, then the City may suspend Murray as City Manager immediately, and shall have the right to terminate this Agreement on written ten (10) calendar days notice and will afford Murray the opportunity to respond to the allegations of cause. In the event that the City Council elects to terminate this Agreement under this provision, Murray shall be entitled to only the compensation accrued up to the date of termination, and such other termination benefits and payments as may be required by law. Murray shall not be entitled to any severance benefits.
(3)In the event the City terminates Murray for cause, the City and Murray agree neither Party shall make any written or oral statements to members of the public or the press concerning Murray's termination except in the form of a joint press release which is mutually agreeable to both Parties. The joint press release shall not contain any text or information that would be disparaging to either Party. Provided, however, that either Party may verbally repeat the substance of any such press release in response to inquiries by members of the press or public.
(4)In the event Murray dies while employed by the City under this Agreement, Murray’s beneficiaries or those entitled to Murray’s estate, shall be entitled to Murray’s earned salary, and any in-lieu payments for accrued benefits, including compensation for the value of all accrued leave balances.

7. Miscellaneous Provisions
A. Term
(1)Initial Term
The Initial Term shall be for a period of twenty four (24) months commencing on May ___, 2024, and continuing until May ___, 2026 (the initial "Termination Date"), unless terminated earlier in accordance with Section 6. (2)Subsequent Terms
This Agreement shall automatically renew as provided herein unless the City gives Murray timely notice of non-renewal. The City must give Murray written notice of non-renewal at least six (6) months prior to the initial Termination Date or any

succeeding Termination Date. Unless such notice of non-renewal is timely given, this Agreement shall automatically renew for an additional year and a new Termination Date shall be accordingly established. If notice of non-renewal is given, the City Council may at any time choose to relieve Murray of his duties and pay any remaining salary and benefits left on the Agreement as a lump sum and Murray shall not be entitled to Severance Pay per the provisions of Section 6.C.

B. Provisions that Survive Termination
Only the sections of this Agreement that by their terms are reasonably intended to survive the termination of this Agreement shall survive the termination of this Agreement.

C. Amendments
This Agreement may be amended at any time by mutual agreement of the City and Murray. Any amendments are to be negotiated, put in writing, and adopted by the City Council.

D. Conflict of Interest
(1)Murray shall not engage in any business or transaction nor shall have a financial or other personal interest or association, either direct or indirect, which is in conflict with the proper discharge of official duties or would tend to impair independence of judgment or action in the performance of official duties. Personal as distinguished from financial interest includes an interest arising from blood or marriage relationships or close business, personal, or political associations. This section shall not serve to prohibit independent acts or other forms of enterprise during those hours not covered by active City employment, providing such acts do not constitute a conflict of interest as defined herein.
(2)Murray shall also be subject to the conflict of interest provisions of the California Government Code and any conflict of interest code applicable to Murray's City employment.
(3)Murray is responsible for submitting to the City Clerk the appropriate Conflict of Interest statements at the time of appointment, annually thereafter, and at the time of separation from the position.

E. Indemnification
Except as otherwise provided by law, and provided that Murray complies with the provisions of Sections 825 and 825.6 of the California Government Code, as now existing or hereafter amended, City shall defend, hold harmless, and indemnify Murray against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of Murray’s duties in accordance with the provisions of Sections 825 and 825.6, as now existing or hereafter amended. City may conduct such defense reserving the rights of City not to pay the judgment, compromise, or settlement until it is established that the injury arose out of an act or omission occurring within the scope of

Murray’s employment as an employee of City. City is required to pay the judgment, compromise, or settlement only if it is established that the injury arose out of an act or omission occurring in the scope of Murray’s employment as an employee of City.

Nothing in this Agreement authorizes or obligates City to pay that part of any claim or judgment that is for punitive or exemplary damages. City may compromise and settle any such claim or suit and pay the amount of any settlement or judgment rendered therefrom only to the extent authorized in Sections 825 through 825.6, as now existing or hereafter amended.

If Murray is convicted of a crime involving an abuse of his office or position, as defined in Government Code Section 53234.4, then Murray shall not be entitled to indemnity or defense and shall fully reimburse the City for any paid leave salary paid by the City to Murray pending any investigation, funds provided to Murray or expended for his legal criminal defense, and/or any severance pay or cash settlement paid to Murray related to his termination by the City. Said reimbursements are required if such payments are made, even if the payments were made by the City in the absence of any contractual requirement to do so.

F. Severability
If any clause, sentence, part, section, or portion of this Agreement is found by a court of competent jurisdiction to be illegal or unenforceable, such clause, sentence, part, section, or portion so found shall be regarded as though it were not part of this Agreement and the remaining parts of this Agreement shall be fully binding and enforceable by the Parties hereto.

G. Jurisdiction and Venue
This Agreement shall be construed in accordance with the laws of the State of California, and the parties agree that venue shall be in Solano County, California.

H. Entire Agreement
This Agreement represents the entire agreement of the Parties, and no representations have been made or relied upon except as set forth herein. This Agreement may be amended or modified only by a written, fully executed agreements of the Parties.

I. Waiver
Waiver by either Party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

J. Ambiguity
The Parties acknowledge that this is a negotiated Agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any Party on the basis of such Party's draftsmanship thereof.

K. Headings
The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

L. Notice
Any notice, amendments, or additions to this Agreement, including change of address of either Party during the term of this Agreement, which Murray or the City shall be required, or may desire, to make shall be in writing and shall be sent by postage prepaid first class mail or hand-delivered to the respective Parties as follows:
(1)If to the City:

Robert McConnell, Mayor
555 Santa Clara Street,
Vallejo, California 94590
(2)With a copy to:

Veronica A. F. Nebb, City Attorney
555 Santa Clara Street,
Vallejo, California 94590
(3)If to the City Manager:

Andrew A. Murray
Address on file with the City’s Human Resources Department Notices shall be deemed received upon receipt or upon depositing in the U.S. Mail postage prepaid first class mail.

M. Conflict with Charter
Should any provision of this Agreement be found to conflict with the Charter of the City of Vallejo, the provisions of the Charter shall control.

N. Facsimile Signatures
This Agreement shall be binding upon the receipt of facsimile signatures; provided, however, that any person transmitting his or her signature by facsimile shall promptly send an original statement to the other party.

IN WITNESS WHEREOF the Parties have executed this Agreement as of the day and year first above written.

ACTION ITEM 9.B.

DATE: May 14, 2024
TO: Mayor and Members of the City Council
FROM: Beverli Marshall, Interim City Manager
Flor Magallanes, Administrative Analyst II
SUBJECT: ADOPT A RESOLUTION AMENDING THE PARTICIPATORY BUDGETING RULEBOOK

TO IMPLEMENT A TWO-YEAR PARTICIPATORY BUDGETING CYCLE

RECOMMENDATION
Adopt a resolution amending the Participatory Budgeting Rulebook to implement a 2-year Participatory Budgeting Cycle

REASONS FOR RECOMMENDATION
Considering both professional expertise and public input, the Participatory Budgeting Steering Committee has directed staff to streamline and enhance the PB process to maximize its efficiency and impact. The proposed changes to the Rulebook aim to elevate community engagement opportunities and amplify the financial influence on the PB project budget, aligning closely with the program's overarching goals of enhancing our city, fostering community engagement, transforming democracy, and promoting governmental transparency and accessibility.

BACKGROUND AND DISCUSSION
In 2020, in response to the economic challenges posed by the COVID-19 pandemic, the City of Vallejo decided to reduce the total project budget for Participatory Budgeting (PB) from $1,000,000 to $500,000 to mitigate the financial strain on municipal resources. This adjustment underscores the City of Vallejo’s commitment to fiscal prudence and flexibility, providing an important context for considering the transition to a two-year PB process.

In 2020, the City of Vallejo engaged a consultant, Management Partners, to conduct a comprehensive review of the Participatory Budgeting (PB) program. This review aimed to enhance the PB process and optimize the staff efficiency dedicated to the program. Management Partners interviewed various stakeholders and examined pertinent documents, including insights from City consultant Belinda Lyons-Newman of Lyons- Newman Consulting, who facilitated PB proposal development meetings.

During the proposal development phase for FY 2019-2020, Lyons-Newman Consulting conducted a survey among program participants to gather feedback. Management Partners analyzed the survey responses, along with input from budget delegates and the PB Steering Committee, to assess the effectiveness of the PB program.

The observations and recommendations from Management Partners, along with the survey feedback from Lyons-Newman Consulting, community input, and participant demographic data from Cycles 7 and 8, were presented to the Participatory Budgeting Steering Committee (PBSC).

Considering both professional and community feedback, staff and an ad-hoc committee of the PBSC proposed a framework for transitioning to a two-year cycle. The framework seeks to develop an overarching PB process geared towards delivering impactful projects for the community intended to:

Date: May 14, 2024
Subject: ADOPT A RESOLUTION AMENDING THE PARTICIPATORY BUDGETING RULEBOOK

TO IMPLEMENT A TWO-YEAR PARTICIPATORY BUDGETING CYCLE

• Accumulate funding over two fiscal years to maintain a $1 million budget. • Dedicate one year for highlighting project implementation while continuing outreach and education efforts.
• Dedicate one year for the development and voting on thoroughly vetted comprehensive proposals, ensuring efficient project implementation.

Acknowledging the need for an improved PB strategy, the PBSC demonstrated an understanding of the PB process's challenges and reached a consensus in favor of the recommendation.

PB Project Funding
Transitioning to a two-year cycle will significantly bolster the efficacy of PB initiatives by optimizing project funding allocation. Currently, the PB project budget stands at $500,000 per fiscal year. Adopting a two-year cycle would lead to the accumulation of $1 million in project funding over the same period.

Under the existing PB guidelines, program and service projects and capital infrastructure endeavors are subject to maximum allocation limits of 7.5% and 30% of the total project funding, respectively. With a historical total project budget of $1 million, this translates to maximum funding requests of $75,000 for program and service projects and $300,000 for capital infrastructure projects.

Historically, program and service projects have typically requested between $55,000 and $75,000 to ensure the successful execution of one-year projects. Capital infrastructure projects, capped at $300,000, already encounter obstacles in project realization due to the inherently higher costs associated with such initiatives.

Maintaining the status quo of a one-year cycle would constrain the total project budget to $500,000, effectively halving individual project budget allocations. This would unduly burden PB projects, impeding their ability to address community needs effectively.

Project Implementation Year
The PBSC and staff recognize the necessity of allocating one year within the proposed two-year PB cycles solely for project implementation and reporting, thereby enhancing public transparency. During this designated period, efforts will be devoted to executing selected projects and providing consistent public reports on their outcomes. Concurrently, ongoing activities will include idea collection, community outreach, pre-qualification of local non-profits, and educational initiatives.

Research conducted by Management Partners emphasizes the importance of this approach. Public feedback, as well as report findings, align with staff direction to dedicate one year to implementation and reporting of winning projects. While the PB process has effectively fostered robust public engagement and idea generation, it has thus far lacked a focused mechanism for reporting results and outcomes. As highlighted in interviews, the PB process possesses strong foundational elements, evident in the national awards and recognition bestowed upon the City of Vallejo since 2015. However, feedback from the PB Steering Committee and delegates, collected at the conclusion of Cycle 7, emphasizes the community's interest in receiving information regarding the results from each of the program's previous eight cycles. Regrettably, the City has faced limitations in monitoring and tracking this information, impeding its ability to provide comprehensive reports on the outcomes of each cycle.

Implementing a dedicated year for project execution and reporting within the PB cycle would address this challenge by providing the necessary time and resources to monitor and track project outcomes effectively. By prioritizing transparency and accountability in this manner, the PB process can enhance its ability to demonstrate the tangible impact of PB initiatives and ensure informed decision-making by stakeholders.

Date: May 14, 2024
Subject: ADOPT A RESOLUTION AMENDING THE PARTICIPATORY BUDGETING RULEBOOK

TO IMPLEMENT A TWO-YEAR PARTICIPATORY BUDGETING CYCLE

Process Year
In addition, another fiscal year within the proposed two-year cycle will be dedicated to enhancing the public engagement process by focusing on idea-collection, volunteer recruitment, comprehensive proposal development, and the voting phase. By extending the cycle to one year, we aim to address opportunities for improvement in engaging implementing partners earlier in the process. This extension will facilitate greater involvement of implementing partners responsible for project execution, enabling the sharing of crucial information with participants.

Based on feedback from the Management Partners report, several challenges have been identified in the stakeholder survey and interviews. Participants noted the value of providing more time between phases, suggesting a need for improved coordination and pacing throughout the PB process.

Moreover, participants highlighted Budget Delegates' difficulty in drafting project descriptions, citing time constraints and the demanding nature of research. This challenge underscores the need for improved support mechanisms to facilitate the creation of comprehensive project proposals.

In light of these challenges, dedicating an additional fiscal year within the PB cycle presents solutions to enhance the process. Extending the cycle allows for improved coordination between phases, affording stakeholders more time to develop comprehensive project proposals and reflect on the project list. Moreover, involving implementing partners earlier in the process ensures alignment with feasibility considerations and enhances project viability. This restructuring aims to address key challenges identified, fostering a more robust and effective PB program.

Rulebook Changes
The Participatory Budgeting process is governed by a PB Rulebook. The PBSC has the authority to propose changes to the Rulebook with approval from a quorum of the Committee. City Council then considers and can approve the proposed changes via a majority vote. The Rulebook was last updated and adopted by the City Council in June 2022.

The recommended changes allow for increased program flexibility while maintaining the integrity of the Rulebook; the intention is to keep the spirit of the Rulebook intact while making the bare minimum changes needed to move forward with a two-year cycle for Cycle 9.

The recommendations outlined below were reviewed and approved by the Participatory Budgeting Steering Committee on February 21, 2024.

(Rulebook page 3)
Changes:
• Bullet point #4- Replace “year’s” with “cycle’s”
Rationale: Substitute “year” with “cycle” to indicate the change from a yearly process to a two-year cycle.
• Eliminate “2022” from PB Allocation & Eligibility chart Rationale: Eliminating the year will remove the requirement to update the chart yearly while still prompting the reader to understand that project implementation begins in July.

(Rulebook page 4)
Changes:

Date: May 14, 2024
Subject: ADOPT A RESOLUTION AMENDING THE PARTICIPATORY BUDGETING RULEBOOK

TO IMPLEMENT A TWO-YEAR PARTICIPATORY BUDGETING CYCLE

• Include a section titled “Timeline”

Timeline
Two-year Cycle
A cycle within the Participatory Budgeting (PB) program framework refers to a structured period lasting two consecutive fiscal years.

• Process Year: The first year of the cycle is dedicated to proposal development and voting. During this year, community members submit project ideas, proposals are vetted, and projects are selected for implementation.

• Project Implementation Year: The second year of the cycle is designated for project implementation, wherein selected projects are executed, monitored, and reported upon, ensuring transparent and accountable utilization of allocated funds.

Rationale: by defining a two-year cycle in the rulebook, we provide clarity and transparency regarding the structure and timeline of the PB process.

(Rulebook page 5)
Changes:
• Modifications to the months within the individual PB stages.

Rationale: Modifications to the months will help stakeholders understand the different phases of the PB process, specifically distinguishing between the idea-collection, proposal development, and voting phase in the first year and the project implementation phase in the second year. This clarity facilitates effective planning and participation in each phase of the process.
• Idea Collection, Proposal Development, and Voting stages include “Process Year” Rationale: Notifies the reader that the respective stage is included in the Process year of a cycle. • Evaluation & Monitoring stage includes “Project Implementation Year” Rationale: Notifies the reader that the Evaluation & Monitoring stage is included in the Project Implementation Year.
• Idea Collection stage to include: “*Idea collection for the following cycle runs concurrently with project implementation year.”
Rationale: Expanding the idea collection process to run concurrently with the implementation process promotes opportunities for continuous public engagement. Ideas for a cycle will be collected up until a set deadline. The day after that deadline, idea collection efforts will continue for the following cycle. This is done to promote continuous community engagement.
• Voting stage to include “**Exact start and end dates of vote phase are subject to change” Rationale: Allows for potential expansion of the Vote phase beyond the previously established two-month vote span.

Date: May 14, 2024
Subject: ADOPT A RESOLUTION AMENDING THE PARTICIPATORY BUDGETING RULEBOOK

TO IMPLEMENT A TWO-YEAR PARTICIPATORY BUDGETING CYCLE

FISCAL IMPACT
There is no fiscal impact on the General Fund associated with this item.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines Section 15378.

ATTACHMENTS

1. RESO Adopting Amendment to PB Rulebook_CAO Stamp

2. DRAFT.PB Cycle 9 Rulebook.FM

3. PB Review - Management Partners (2020)

4. 2020 PB Delegate Cycle 7 Survey Report BLN

5. 2020 PB Steering Committee Cycle 7 Survey Report BLN

CONTACT
Flor Magallanes, Administrative Analyst II
[email protected]

RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

VALLEJO AMENDING THE PARTICIPATORY BUDGETING

RULEBOOK TO MOVE TO A TWO-YEAR PARTICIPATORY BUDGET
CYCLE
WHEREAS, City of Vallejo staff, at the direction of the Participatory Budgeting Steering Committee, have prepared recommended changes to the Rulebook for the Participatory Budgeting program (“Rulebook”); and
WHEREAS, during the February 2024 meeting of the Participatory Budgeting Steering Committee, the Committee-approved suggestions and edits to the Rulebook; and WHEREAS, amendments to the Rulebook will institute a two-year Participatory Budgeting cycle, marking a significant evolution in the management and execution of community-driven projects within the City of Vallejo; and
WHEREAS, the proposed amendments to the Rulebook are aimed at optimizing project funding allocation and enhancing transparency and accountability in project implementation, recognizing the significant impact that effective resource allocation can have on the realization of community- driven initiatives and priorities; and
WHEREAS, staff has presented, and the City Council has reviewed, the recommended changes to the Rulebook.

NOW, THEREFORE, BE IT RESOLVED that the Vallejo Participatory Budgeting Rule Book is hereby amended as set forth in Exhibit A, which Exhibit is attached hereto and incorporated by reference.

Adopted by the City Council of the City of Vallejo at a regular meeting held on May 14, 2024 with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________________
ROBERT H. MCCONNELL, MAYOR

ATTEST:

_________________________________________
DAWN G. ABRAHAMSON, CITY CLERK

1 Participatory Budgeting
in Vallejo
Rulebook
Red font, Underlined and/or Strikethrough=City Staff/PBSC Recommendations
Version Approved by Vallejo City Council on 06282022
2 Table of Contents
Participatory Budgeting in Vallejo……………………………………………....2 Goals……………………………………………………………………..………………..….2
Project Eligibility……………………………………………………………..……...….2
Timeline………………..…………………………………………………………….……..4
Rules: How Does it Work?....……. …………………………….……………......6 Roles & Responsibilities: Who Does What?... ……………………….....10 Participatory Budgeting in Vallejo
In 2012, the Vallejo City Council established the first city-wide Participatory Budgeting (PB) process in the United States. Through PB, Vallejo residents and stakeholders develop project proposals in collaboration with City staff, residents vote on projects, and the list of the projects that receive the most votes are submitted to City Council for consideration as part of the annual City budget.

Applying Community Development Block Grant (CDBG) rules and guidelines that target low- to moderate-income residents, a minimum of twenty percent (20%) of the allocated Measure B funding for PB projects shall be designated for program and service proposals receiving the most votes. A maximum of eighty percent (80%) of the allocated Measure B funding for PB projects shall be designated for capital infrastructure and durable projects.

Goals

1. Improve our city
•Improve the infrastructure of the City, assist in enhancing the public safety of citizens, and to improve the quality of life for residents through the creation of and payment for projects without the expenditure of Measure B funds for salary
expenses.
•Build a new spirit of civic pride and raise the profile of Vallejo on the regional, state, and national levels.

2. Engage our community
•Ensure that all members of our community have a voice. •Engage those who are traditionally underrepresented in politics, who face obstacles to participating, or who feel disillusioned with the political process.
•Increase public involvement in civic life in Vallejo.

3. Transform our democracy
•Empower Vallejoans with the skills and knowledge they need to shape our city’s future.
•Build leadership from the bottom up and forge deeper ties between residents, neighborhoods, and communities.

4. Open up government
•Increase transparency and accountability of local government to community stakeholders.
•Improve communication and collaboration between local
government and the community.
•Support a framework within government for decision-making that promotes a more just and equitable city.

Project Eligibility
Projects are eligible for placement on the ballot if they meet the following criteria:
•Provide primary benefit for the public-at-large (or a subset group that is not delineated by exclusive or paid membership in a group, organization, or by participation in a specific activity). Projects that only benefit private individuals are not eligible. Projects may not result in a ‘gift of public funds’ to individuals (See Cal. Const. Art. XVI 3 § 6) and must serve a public use or purpose. Generally, this means that the project results in a direct/primary concrete or quantifiable service or benefit to the public.
•Provide a tangible, permanent benefit that allows for broad public access. This includes a long-term plan to maximize benefit for the full utility of acquired assets (typically sustainable beyond the 12-16 month implementation timeline). This criterion may not always apply to program and service project proposals that otherwise meet existing CDBG guidelines.
•Are designed to accomplish their goals and fulfill their purpose using funds from this year’s cycle’s PB process. Projects may not obligate the City to ongoing funding beyond the PB allocation. If other funding sources are needed to accomplish the project goals, those funds must be secured prior to submission for City review and vetting.
•Are capital infrastructure, capital improvement, durable acquisition, or program and service projects.
oCapital Infrastructure/improvement and/or durable acquisition projects for public purposes, on public property owned by the City of Vallejo within incorporated City limits, and implemented by the City of Vallejo and/or a public agency that manages City- owned property are eligible for funding.
oProgram and service projects implemented by a public agency and/or pre-qualified 501(c)3 non-profit organization are eligible for a maximum of (20%) of Measure B funding allocated through Vallejo’s PB process. All program and service project proposals must meet the existing City-implemented CDBG
guidelines and qualifications; the City must be able to document that all program recipients reside within
incorporated City limits, and that at least 51% of program recipients are low- or moderate-income. Funding cannot cover administrative, overhead, or routine maintenance costs. oIndividual proposals may propose either capital
infrastructure/durables or programs and services, but not a combination.
oA minimum of 20% of available project funding is allocated for program & service projects; if/when the 20% minimum has been reached, remaining funding will fall to the next highest vote-getting project(s).
oA maximum of 80% of Measure B funding may be allocated to capital infrastructure/durable projects.
oRegardless of the total amount of allocated funding, no more than a maximum of 30% may be allocated per capital
infrastructure/durable project.

In addition to these criteria, the following rules apply to projects:
2022 20222022
4 •Projects may not result in the private benefit of individuals or confer value to a non-public entity. Examples of these types of ineligible projects could include purchasing assets for a non-public entity that generate net revenue for a private entity, non-profit organization, or individual(s) that exceeds the costs of the program in which that revenue was generated.
•Future sustainability of a project must not be contingent on market- or demand-driven revenue streams. Examples of these types of ineligible projects could include start-ups or enterprise-driven non- profits.
•Projects must not require a change in City or public agency policy in order to be implemented and achieve the goals outlined in the proposal. Examples of these types of ineligible projects could include studies, ordinance development, or campaigns.
•Projects implemented by non-City public agencies must also include financial or value in-kind contributions from the agency, in addition to “PB funding.”
•To comply with California Government Code § 1090, Budget Delegates who develop projects may not receive any financial benefit from funds disbursed.
•City staff may not initiate, be the main representative of or participate in projects where they will receive a personal benefit.
•For non-City implementing partners, funding may be used for skilled and/or limited-term labor, but cannot be used to cover
administration, overhead, or to fund an ongoing position.Funds will be distributed upfront. Recipients will be required to provide quarterly progress reports.
•Projects may not promote religious views or beliefs.
• Projects must be fully eligible and approved by the City Manager, or designee, in consultation with the City Attorney, before being placed on the ballot. A fully eligible project must contain the following:
oSufficient details to understand the purpose and intent of the project.
oIdentification of Public Benefit(s)
oProposed Beneficiary(ies)
oTotal estimated budget, including the cost to fully implement the project to completion (i.e. bidding, staff, in-kind contribution, etc.), documented by a contractor bid, vendor quote, or other full-cost estimate
oTimeframe for project completion
•Proposals with a non-public agency as implementing partner, or with potential non-profit subcontractors, must be identified and pre-qualified on or before the First Stage Review.
oQualification guidelines for 501(c)3 nonprofit organizations seeking funding for a program and/or service will be developed and released by the City prior to the Idea Collection Phase. oNon-City public agencies must submit a letter of interest regarding specific proposals on or before the First Stage Review in order to be considered during review and vetting.
• Final project determination for ballot placement will be made by the Steering Committee.

Timeline
Two-year Cycle
A cycle within the Participatory Budgeting (PB) program framework refers to a structured period lasting two consecutive fiscal years. •Process Year: The first year of the cycle is dedicated to proposal development and voting, during which community members
submit project ideas, proposals are vetted, and voting occurs to select projects for implementation.
•Project Implementation Year: The second year of the cycle is designated for project implementation, wherein selected projects are executed, monitored, and reported upon, ensuring transparent and accountable utilization of allocated funds.
5 Timeline: What happens when?
PB has four main stages:

Idea
Collection
June-August of the
following year *–
Mid-September
At public events and
community meetings
across the city, Vallejo
residents and
stakeholders will
brainstorm project
ideas and volunteer as
budget delegates.
*Idea collection for the
following cycle runs
concurrently with project
implementation year
Proposal
Development
Mid-September -
March
August-March
Delegates meet in
committees, along with
representatives from
City departments and
Public Agencies, to
transform the
community’s initial
project ideas into full
proposals. Delegates
submit final project
proposals for review
and vetting.

Voting
Process Year
April-JuneMay -–
June **
Residents vote at
locations around the
City or via online
ballots on which
projects to
recommend to City
Council. The projects
with the most votes
will be presented to
the City Council for
funding consideration.

**Exact start and end dates
of vote phase subject to
change
Evaluation &
Monitoring
Project Implementation
Year
July- Onward
Evaluation of the
process and
monitoring of the
implementation of
projects.

Process YearProcess Year
6 Rules: How does it work?
7 Idea Collection
•Budget Assemblies are public events where project ideas are collected and will seek to reflect Vallejo’s diversity and include all segments of the community. Assemblies can occur at existing public events, festivals, schools, places of worship, or online, and are facilitated by City staff, Steering Committee members, and volunteers.
•Where possible and appropriate, City staff and the PB Steering Committee will provide Spanish and Filipino translation of materials, which may include interpretation at public events. •Project proposals and ideas from previous PB Cycles can be considered for the current cycle. All proposals require confirmation with the project partner, are subject to evaluation by Delegates and vetting through the 3-stage Review process.

Proposal Development
•All budget delegates and public agencies representatives must attend an orientation session and project proposal workshop. •At the orientation sessions, volunteer delegates may join a committee to discuss and develop project proposals for a certain issue area. Delegates may join more than one committee. oCommittees may consist of volunteer delegates and
representatives from relevant City and public agency staff. oIssue committees may include but are not limited to:
▪Parks, Recreation & Art
▪Public Infrastructure, Safety & Transportation
▪Education, Training & Social Services
•Demographic subcommittees may be formed to ensure maximum participation from people who might not otherwise participate, including: Youth, Seniors, Spanish-Speakers, and members of the Filipino and African American communities. At least four delegates must sign up before a demographic subcommittee can be formed.

Subcommittees will work between issue committees to address the needs, concerns and unique circumstances of specific demographic groups.
•Any resident of Vallejo, its unincorporated areas, or stakeholders in Vallejo - people who physically work in Vallejo, own a business in Vallejo, attend school in Vallejo, or are parents of children who attend school in Vallejo - may participate.
•The Steering Committee, Budget Delegates and Public Agency Representatives will strive to minimize the total number of projects by combining projects that address a similar public need, vetting projects that do not meet the eligibility criteria and rules, and/or prioritizing projects based on greatest need and benefit. A fully eligible project must also undergo a three-stage review and vetting process, with exact dates to be determined by the City Manager’s designee(s) and the Steering Committee prior to the start of the Delegate phase.
•First Stage Review: Budget Delegates and Public Agency Representatives shall submit to the City a completed proposal template or summary (approximately 500 words) for each project, not to exceed 40 total project proposals. City staff and a subcommittee of the Steering Committee will provide general feedback on eligibility issues and concerns but will make no binding determinations.

In order to be eligible for possible funding at the conclusion of the cycle, implementing partners and/or any 501(c)3 non-profit organizations (including potential non-profit subcontractors) who may seek to implement project proposals must submit a
prequalification application and letter of interest to the City on or before the First Stage Review. All public agencies who may be implementing partners must submit a letter of interest for each proposed project on or before the First Stage Review.

Project proposals or non-City implementing partners that do not undergo this First Stage Review are ineligible for continued development or funding in the current cycle.
•Second Stage Vetting: Budget Delegates shall submit to the Steering Committee (or a subcommittee) a maximum of 20 fully- 8 eligible project proposals. City staff will provide extensive feedback and revision requests to the Budget Delegates.

Where needed, City staff and Budget Delegates shall meet and discuss the eligibility determination in an attempt to gain mutual understanding and seek avenues to alter the project proposal for a more favorable outcome.

Ultimately, the City Manager, in consultation with the City Attorney, shall make final determinations on whether project proposals are eligible for the Third Stage Review of the PB ballot.

Project proposals deemed ineligible in the Second Stage Vetting may no longer be developed in the current cycle’s process and cannot be submitted for Third Stage Review.
•Third Stage Review: Budget Delegates in collaboration with supporting Public Agency Representatives shall submit their City staff approved and updated final proposals for review by the Steering Committee.

The Steering Committee will conduct a final ranking of the proposals. Proposals and their feedback letters will be presented to the Steering Committee anonymously. The ranking will determine the final twelve proposals for the ballot.

A maximum of 12 eligible project proposals that include final ballot language will be presented to the public
After the City has reviewed the final project proposals, they may not be altered or combined, except under extraordinary
circumstances as determined by the City Manager, or designee.

Voting
•Budget delegates can present final project proposals to the community at public events and meetings. Participants will abide by Campaign Guidelines as determined by the Steering Committee and the City Manager, or designee.
•The PB ballot shall not contain more than 12 project proposals. •Each voter may cast one vote per project proposal. Voters may cast votes for up to 20% of the total number of proposals on the ballot (rounded up to the nearest whole number). For example, on a ballot with 12 proposals, each voter may vote for up to 3 projects. •People are eligible to vote for projects if they:

1. are at least 14 years old, or
oBudget delegates who have committed their time to the
process but are under the minimum voting age are also
eligible

2. are residents of Vallejo or its unincorporated areas. •The Steering Committee and City staff will research the logistics of implementing alternative voting methods, including, but not limited to:
oAn online voting platform that allows Vallejo residents to be authenticated and vote remotely
oVoting by mail
oVoting in person at the City Manager’s Office
oVoting at non-PB community events
•At the time of voting, voters must verify they satisfy the eligibility requirements, which will be publicized prior to the vote. A comprehensive verification process that protects the public’s privacy and choice will occur before final vote results are announced. Ballots that do not satisfy the eligibility requirements will be eliminated.
•Voting opportunities will take place on multiple days and in multiple locations. Each voter can vote on one occasion. •No campaigning will be allowed at polling locations.
•The Steering Committee will determine the structure of the ballot with input from the City Manager, or designee.
•City staff, the PB Steering Committee, and appropriate partners will conduct ballot “readability” tests of different ballot designs prior to the vote to minimize confusion among voters.

Monitoring of Funded Projects
•After the vote, a monitoring subcommittee of Steering Committee members will be established to monitor the implementation of funded projects.
9 Amendments
•The Steering Committee may propose changes to the Rulebook with approval from a quorum of the Committee, and final approval by the City Council. The City Council may make changes to the Rulebook via a majority vote.
10 Roles & Responsibilities: Who does what?
11 There is a role for everyone in participatory budgeting, but different people have different roles and responsibilities, based partly on their stake in the community and their time commitment to the process. We encourage every community stakeholder to both participate and encourage others in the community to participate.

Vallejo Residents and Stakeholders
Anyone can participate in the process to:
•Identify local problems and needs
•Propose project ideas
•Volunteer to serve as budget delegates
•Mobilize Vallejo residents and stakeholders to participate •Vote on project proposals, if a Vallejo resident
Budget Delegates
Budget delegates do the work necessary to turn community ideas into real projects.
•Attend a Budget Delegate Orientation and a Project Proposal Workshop.
•Collaboratively discuss, categorize, and prioritize initial project ideas.
•With their issue committee, collaboratively make initial determination on project proposal eligibility prior to development, with assistance from the Steering Committee and staff.
•Assess need and benefit when determining which eligible project proposals will/will not be resubmitted at different stages of review. •Consult with Vallejo residents and stakeholders on project proposals.
•Help develop full project proposals that address needs and have a broad impact on the community.
•Responsible for developing all proposals within the issue committee.
•Prepare project posters and presentations.
•Mobilize Vallejo residents and stakeholders, conduct outreach. •Monitor project implementation and evaluate the PB process • Develop accurate and precise implementation budgets during development process
Facilitators
Facilitators help residents participate effectively in committee meetings. They are neutral parties that do not advocate for particular projects.
•Facilitate group discussions and meetings, and ensure that all participants are able to contribute
•Serve as the main point of contact between the City Manager (or designee), the PB Steering Committee, and delegates, helping to coordinate communication and resolve conflicts
•Connect delegates with information and resources, as well as liaise with City staff
•Ensure that notes are taken at meetings and distributed afterward •Support delegates in researching, assessing and developing proposals, based on criteria that include feasibility, need and benefit
City Manager Designee
The City Manager Designee will be the main person(s) responsible for coordinating the PB process with input and assistance from the Steering Committee.
•Serve as a point of contact between the City and the PB Process •Coordinate PB outreach efforts
•Serve as staff liaison to the PB Steering Committee and enforce Brown Act rules.
•Recruit and coordinate volunteers
•Create qualifications check-list based on this Rule Book •Create implementing partner eligibility check-list
•Create a pre-qualification application for non-public implementing entities that reflects Vallejo-specific CDBG eligibility and requirements.
•Reserve space for assemblies and meetings
•Arrange food, childcare, and interpretation for assemblies and meetings
12 •Present information on the City’s budget and past spending, including monthly updates on the operating budget and PB expenses.
•Distribute promotional materials
•Serve as liaison between PB participants and City
•Present implementation analysis and plan for voter-recommended project proposals to the City Council for consideration •Present updates to the City Council
City and Agency Staff
•Assess feasibility and legality of project proposals
•Provide cost estimates for project proposals
•Offer feedback on project proposals
•Provide a liaison to attend delegate meetings
Vallejo City Council
•Establish the PB process
•Appoint the Steering Committee
•Appoint three (3) alternates to the Steering Committee (one organization and one at-large) who will automatically fill vacant positions should they become available during the current PB cycle. •Take action on the Rulebook
•Consider funding for the projects prioritized by voters City Council Liaisons
City Council will select two liaisons to the Steering Committee. •Provide support to the Steering Committee
•Facilitate communication between the Steering Committee and City Council
•Report back to City Council on PB updates
Steering Committee
A Steering Committee coordinates PB Vallejo. The committee is composed of up to 11 members, which could include a combination of civic organizational seats and at-large seats.

The City Council appoints all seats (primary, secondary, and alternates) to the Steering Committee. The City Council shall appoint three (3) alternate members to the PBSC who will not have member privileges unless they fill a vacancy that has become available. SC members will serve two (2) PB cycles. A cycle is defined as beginning before budget assemblies and ending after the vote.

PBSC members shall annually elect a Chairperson and two (2) executive committee members to serve on a 3-member Executive Committee.

The Executive Committee’s duties, roles and responsibilities include:
oFacilitate clear communication with staff and PBSC to achieve the four goals of PB
oImprove the agility and functionality of the PBSC
oLead PBSC Subcommittees (either standing or ad-hoc, as defined by the PBSC)
oConduct quarterly attendance and participation reviews of PBSC members and recommend steps to enforce the roles and responsibilities of all PBSC members
Steering Committee meetings will be held in compliance with the open meeting requirements of the Ralph M. Brown Act. Roles and responsibilities of the PBSC include:
•Design and oversee the PB process
•Distribute promotional materials
•Promote PB in their organizations and at community events •Volunteer for assistance at 1/3 of public meetings, events, outreach efforts, voting sites, committee facilitation, and other PB- related events
•PBSC members with three unexcused absences of regular PBSC meetings in a 12-month period shall be disqualified from the PBSC and replaced by an alternate. (For organizational members, attendance of a secondary representative shall not be considered an absence). PBSC members may have one excused absence in a 12-month period. A City Manager designee shall contact member civic organizations or at-large members with two unexcused regular meetings absences. Enforcing attendance rules shall be a responsibility of the Steering Committee leadership.
13 •Steering Committee members may be assigned as liaisons or facilitators to Budget Delegate committees, but may not participate as budget delegates. Liaisons provide technical support to Budget Delegates during proposal development, provide informational updates on Delegate Committees’ progress to the Steering Committee, and connect Budget Delegates with
resources. Steering Committee members may not advocate for specific projects.
•Recruit volunteers, organizations and community stakeholders to assist with the PB process
•Mobilize Vallejo residents and stakeholders to actively participate in the process
•Assist City Manager Designee in arranging food, childcare, and interpretation for assemblies and meetings
•Meet with City Manager, staff, and Budget Delegates if concerns arise over project proposal vetting determinations
•Assist City Manager Designee in preparing voter-recommended project priorities for City Council consideration
•Evaluate the PB process
•Recommend rulebook revisions to the City Council
•Monitor project implementation
•Set meeting agendas through individual or group requests via the Steering Committee leadership at least seven days prior to meetings.
•Rank final proposals for project ballot
Steering Committee meetings are held in compliance with the open meeting requirements of the Ralph M. Brown Act. Whenever possible, the Steering Committee will make decisions by consensus. If consensus is not reached, decisions will be made by a formal vote and approved only by a quorum.

SC civic organization members must provide name(s) and contact information of their representative(s) to the City Manager, or designee, via a letter pledging their interests. Organizational members have the option to nominate a secondary representative. If the civic organization’s primary representative cannot attend, the named secondary representative must.

All members (primary or secondary) must submit the City of Vallejo’s Conflict of Interest of Form 700. PBSC members who do not submit a Form 700 shall be disqualified from the PBSC and replaced by an alternate, as designated by City Council.

An updated list of individuals and organizations who serve on the Steering Committee can be reviewed on the City’s website. (pbvallejo.org)

1730 MADISON ROAD • CINCINNATI, OH 45206 • 513 861 5400 • FAX 513 861 3480 MANAGEMENTPARTNERS.COM 2107 NORTH FIRST STREET, SUITE 470 • SAN JOSE, CALIFORNIA 95131 • 408 437 5400 • FAX 408 453 6191 3152 RED HILL AVENUE, SUITE 210 • COSTA MESA, CALIFORNIA 92626 • 949 222 1082 • FAX 408 453 6191 To: Ms. Anne Cardwell, Assistant City Manager, City of Vallejo

From: Christine Butterfield, Senior Manager
Jan Perkins, Vice President

Subject: Review of the City of Vallejo’s Participatory Budgeting Program

Date: May 29, 2020

Executive Summary
The City of Vallejo engaged Management Partners to provide consulting services to the City Manager’s Office. One of the tasks was a high-level review of the Participatory Budgeting (PB) program, to include recommendations to improve the efficiency and effectiveness of staff time allocated to the program. The following summarizes the results of our work. We have offered seven recommendations for improvement.

Project Approach
We interviewed several individuals and reviewed a variety of documents as part of our review, as described below.

Interviews. We interviewed the following staff members knowledgeable about the PB program and the City’s consultant charged with facilitating PB public meetings.

• Anne Cardwell, Assistant City Manager, City of Vallejo • Calvin Cho, Accounting Manager, City of Vallejo
• Terrance Davis, Public Works Director, City of Vallejo • Flor Magallanes, Administrative Clerk I, City of Vallejo • Allison Mattioli, Administrative Analyst II, City of Vallejo • Rekha Nayar, Finance Director, City of Vallejo

We also interviewed the City’s meeting facilitator, Belinda Lyons-Newman, of Lyons-Newman Consulting.

Documents Reviewed. We also reviewed various City materials which included information on previous PB cycles of the program, annual reports, project timelines, project contracts, Council reports, steering committee agendas and packets, and other related documents. We reviewed participant survey responses to learn about feedback from budget delegates and the PB Steering Review of Participatory Budgeting Program Page 2

Committee about the PB program. The survey was conducted by Lyons-Newman Consulting after PB cycle 7 conducted for FY 2019-2020.

Observations and Recommendations
This section contains our observations and recommendations. Our recommendations consider the input from interviewees as well our professional expertise and industry best practices.

Strengths. The PB program is regarded by interviewees and survey respondents as an inclusive, grassroots program. Among its strengths as cited by community members are the opportunity to identify important community projects to fund through the City’s annual budget process, a way to connect local residents to each another, the transparency of the process, methods used to develop the list of preferred projects, the project rating system and the public meeting design.

The process is formally outlined in Participatory Budgeting Rulebook Updated November 2018.

It includes the following steps as shown in Table 1 below.

Table 1. Participatory Budgeting Public Process
Timeframe Actions
June – October Idea Collection. Vallejo residents and stakeholders brainstorm project ideas and volunteer as budget delegates.

October – March Proposal Development. Delegates meet in committees, along with representatives from City departments and public agencies to refine the community’s initial project ideas into a full proposal. Delegates submit the final projects for review and vetting.

“Phase I: Budget Delegates shall submit to the City a summary (approximately 500 words) for each project proposal, not to exceed 40 total project proposals. City staff and a subcommittee of the Steering Committee will provide general feedback on eligibility issues and concerns but will make no binding determinations. In order to be eligible for possible funding at the conclusion of the cycle, implementing partners and/or any 501(c)3 non-profit organizations (including potential non-profit subcontractors) who may seek to implement project proposals must submit a prequalification application and letter of interest to the City on or before the First Stage Review.

All public agencies who may be implementing partners must submit a letter of interest for Project proposals or non-City implementing partners that do not undergo this First Stage Review are ineligible for continued development or funding in the current cycle. each proposed project on or before the First Stage Review.

Phase II: Budget Delegates shall submit to the Steering Committee (or a subcommittee) a maximum of 20 fully eligible project proposals. The Steering Committee will conduct an initial eligibility screening and forward the proposals, along with the Steering Committee’s recommendations, to the City for full vetting. City staff will provide extensive feedback and revision requests to both the Budget Delegates and the Steering Committee. Where needed, City staff, designated Steering Committee members and the Budget Delegates shall meet and discuss the eligibility determination in an attempt to gain mutual understanding and seek avenues to alter the project proposal for a more favorable outcome. Ultimately, the City Manager, in consultation with the City Attorney, shall make final determinations on whether project proposals are eligible for the Third Stage Review of the PB ballot. Project proposals deemed ineligible in the Second Review of Participatory Budgeting Program Page 3

Timeframe Actions
Stage Vetting may no longer be developed in the current cycle’s process and cannot be submitted for Third Stage Review.

Phase III: Budget Delegates, in collaboration with supporting Public Agency Representatives, shall submit a maximum of 12 eligible and/or revised project proposals that include final ballot language, poster photos, etc. to City staff for consideration on the ballot. City staff will concurrently notify the Steering Committee and the Budget Delegates of final ballot determinations. The City Manager, in consultation with the City Attorney, shall determine final project proposal eligibility.”
April Voting. Residents vote at locations around the City or via online ballots on which projects to recommend to the City Council. The projects with the most votes will be presented to the City Council for funding consideration.

May Onward Evaluation and Monitoring. Evaluation of the process and monitoring of the implementation of projects.

Source: Participatory Budgeting Rulebook Updated November 2018.

Opportunities for Improvement
We have identified a number of opportunities to improve the process, along with specific recommendations, as listed below.

A. Public Engagement Process Changes

1. Engage implementing partners earlier during the process. In interviews, we learned that the program uses a phased approach to gather about 40 project ideas through the initial public meetings held in October and through an interactive citizen/delegate driven research process the list of projects is reduced to about 12 by March each year.

Interviewees noted that there is a pattern of projects surviving this five-month vetting process then failing to advance to the final list because they are deemed infeasible by City staff or the implementing partners due to timing, capacity or lack of sufficient funding. An example cited involved enhancements to a community facility where the costs of the proposed rehabilitation were underestimated and did not include costs associated with regulatory fees. As a result, the project has not been completed.

This issue of engaging the implementing partners earlier was also cited in the participant feedback surveys conducted by Lyons-Newman Consulting. Relevant survey feedback on this item included:
 Engage implementing partners earlier in the process and throughout.  Cut projects earlier (in the process) before so much work is invested.  Provide additional time in the workshops for groups to develop their proposals and reflect on the projects list.

Recommendation 1. Involve the implementing partners who will be responsible for the projects once approved early in the project identification phase so that facts can be shared with delegates and the PB Steering Review of Participatory Budgeting Program Page 4

Committee in advance of decisions being made to improve the viability of the final project list.

2. Collect and present community trends and relevant data to stakeholders early in the process.

Good information is fundamental to the creation the PB proposals and project descriptions. Interviewees noted that project descriptions are one of the more challenging components of the process for the volunteers that serve as PB delegates.

Research is time consuming and it is challenging for volunteers to take time away from their busy lives to gather information, research topics and draft the project proposals.

Staff, implementing partners and the PB Steering Committee members have more exposure to the program, City wide needs and more experience observing PB projects that have been successful and those that have not been successful. Although the projects identified would continue to originate from community members, the delegate experience and the project descriptions would benefit from organized accessible objective factual data.

Recommendation 2. Research and present community trends and relevant data for presentation to stakeholders early in the process to inform delegates and the process of drafting the project descriptions.

3. Conduct pre-planning and create a work plan with a schedule for the year. In the stakeholder survey some respondents noted that it would be valuable to provide more time between phases. The City’s facilitation consultant recommended that the City conduct an internal pre-planning session to review the public engagement process and program design to address stakeholder feedback and also to ensure the staff team has a shared understanding of the process and schedule.

Incorporating a pre-planning meeting into the PB process will do three things. First, it will ensure that the key project management elements have been thoughtfully documented, reviewed and the internal team has a shared understanding of the annual program plan, their roles, and responsibilities. Second, it will provide time for the internal team to anticipate and adapt the program design based on feedback that participants shared at the conclusion of the previous cycle as well as adjust the program design based on updated performance information of the implementing partner projects.

Third, it will allow the internal team to identify staffing gaps and add capacity in a timely fashion to provide time to solicit additional resources or staffing support to meet the annual program needs.

Recommendation 3. Conduct an annual project planning meeting to define roles, process, and schedule for the year.

Review of Participatory Budgeting Program Page 5

4. Create a PB dashboard to report annual results and outcomes. The focus of the PB program to date has been on building a robust public engagement process to grow the community’s project ideas. It has not focused on reporting results and outcomes. As one of the individuals noted in our interviews, the PB process “has good bones” as evidenced by the national awards and recognition the City of Vallejo has received since 2015.

However, according to PB Steering Committee and delegate feedback gathered at the close of the Cycle 7, all expressed interest in receiving information about the results and value added from each of the previous six cycles of the program. Unfortunately, the City has not had capacity to monitor and track this information nor the tools to report the results of each cycle.

The dashboard should be easily accessible to the public for review and provide information summarizing the results of all seven cycles of the program. We are also providing additional suggestions about the process to collect PB project results along with regular project progress reports to City Council later in this memo.

Recommendation 4. Develop a dashboard to use in reporting annual results and outcomes of the approved and funded Participatory Budgeting project.

5. Prepare and document program reviews each cycle. Effective project management includes regular reviews of the program. In early cycles of the PB program, the City conducted and documented reviews that assessed what worked, what should be improved and PB Rulebook modifications. After Cycle 3, however, the City did not document and post this type of information for public review. Annual program reviews do not need to be long or entail complex financial analysis. However, to improve any program, a review of the performance is essential. Adding this step to the City’s program schedule will provide a continuous feedback loop to improve the efficiency of the program and experience for stakeholders.

Recommendation 5. Reinstitute the practice of preparing a brief annual written program review to celebrate the program strengths and successes, share project results, identify improvements to administrative processes, and recommend new methods to engage the public.

B. Design and Manage the Contract Administration Process

1. Develop a contract implementation, monitoring and reporting process. The City does not have a well-established process for developing and implementing the PB project contracts.

Staff reported in our interviews that the PB contracts have not been centrally located and they are hard to find. Moreover, contract drafting is generally only triggered when an implementing partner requests reimbursement of an approved PB project expense. The PB program requires an intense level of staff support along with a high degree of public interaction with an array of stakeholders. As such, after completing a successful ten- Review of Participatory Budgeting Program Page 6

month public engagement process, the lack of a detailed contract administration process makes implementation of Council direction and accountability for the project difficult.

Recommendation 6. Create, document, and implement a PB contract administration process to include time frames, process steps, staff roles, and required tools.

We drafted a proposed contract administration approach below for your consideration in Table 2 below. We will review it with you in greater detail when we meet.

Table 2. Proposed Participatory Budgeting Contract Administration Process Timeframe Actions Owner Tools
April – July Prepare Participatory
Budgeting Contracts,
including:
• Designation of the contract
lead (if more than one
entity involved)
• Detailed project description
and outcomes
• Completion date
• Progress report form and
due dates of quarterly
updates
• CMO/Administrative
Analyst II
• Lead PB public agency or
department with partner
agencies
• City Attorney’s Office
PB project contracts
• Review and update
annually
August Staff presents executed
contracts and reporting
milestones (for informational
purposes) to City Council
• CMO/Administrative
Analyst II
• City Attorney’s Office
• Presentation of
current PB cycle
projects for Council
approval
• Review of all of the
previous PB projects
from Cycles 1 – 6
including results
along with lessons
learned and
proposed
improvements
• Document and
secure Council
approval of any
program and/or
process changes
August Staff conducts orientation on
contract and reporting for all
implementing partners who
are responsible for PB
projects.

CMO staff Orientation PPT and
packet for each project
lead to include:
• Contract
• Reporting framework
Review of Participatory Budgeting Program Page 7

Timeframe Actions Owner Tools
Secure sign-off from each
partner regarding the
orientation, process for
reimbursement, reporting
and project description and
completion date.
• Reporting schedule
• Project management
tools
• FAQ
November Staff submits quarterly
progress reports to City
Council
CMO/Administrative
Analyst II
PB project representative
PPT presentation for
Council information (to
include any barriers or
changes impeding
projects)
February Staff submits quarterly
progress reports to City
Council
CMO/Administrative
Analyst II
PB project representative
PPT presentation for
Council information (to
convey any barriers or
changes impeding
projects)
May Staff submits quarterly
progress reports to City
Council
CMO/Administrative
Analyst II
PB project representative
PPT presentation for
Council information (to
include any barriers or
changes impeding
projects)
August Staff submits quarterly
progress reports to City
Council
CMO/Administrative
Analyst II
PB project representative
PPT presentation for
Council information (to
include any barriers or
changes impeding
projects)

Staffing
The project manager of the PB program has changed four times in seven years. The staffing changes along with the lack of clearly defined PB internal processes have forced staff to triage and react to the needs of the program. The PB program is housed in the City Manager’s Office.

Currently, the following three members of the City Manager’s Office are responsible for the program along with consultant support.

• Assistant City Manager. This position supervises and provides direction to staff responsible for PB. In addition, the Assistant City Manager is responsible for the final review and approval of the proposed PB projects prior to City Council approval each spring.
• Administrative Analyst II. This position serves as the project manager. The project manager develops all of the public relations and communication materials for the program. In addition, the position serves as the staff liaison to the Participatory Budgeting Steering Committee, an advisory board and commission appointed by the City Council. This position is also charged with interfacing with the implementing Review of Participatory Budgeting Program Page 8

partners that are responsible for the projects and all facets of the contract administration including the processing to PB reimbursements to partners for project expenses. • Administrative Clerk I. This position assists with drafting public information materials, attends festivals and community events all summer long in order to mine the community for project ideas, assist with the array of Steering Committee meeting logistics including minute taking and fielding questions from the public about the program, including eligibility information. The position is also responsible for scheduling and setting up meeting spaces for the many community meetings where PB projects are identified, refined, and prioritized from October through March. • Consultant. For the past several years, the City has relied on a professional facilitator to plan, manage, and lead the PB public meetings from October through March.

Budget
The annual budget allocation for the program over the past seven cycles is listed below in Table

3. Table 3. Participatory Budgeting Projects Approved, Projects Completed and Total Funds Allocated Budget Year and PB Cycle
Projects
Approved
Projects
Completed Total Funds Allocated
Cycle 1 FY 2014 – 15 12 Under review* $2,810,650
Cycle 2 FY 2015 – 16 8 2 $2,552,208
Cycle 3 FY 2016 – 17 5 3 $1,025,991
Cycle 4 FY 2017 – 18 4 1 $1,074,319
Cycle 5 FY 2018 – 19 10 2 $1,000,000
Cycle 6 FY 2019 – 20 9 0 $1,000,000
Cycle 7 FY 2020 – 21 TBD TBD $500,000 (proposed)
TOTAL $9,963,168 (including Cycle
7 proposed allocation)
*Staff is in the process of reviewing internal files to determine if the projects are complete.

Although the City of Vallejo approves funds in its annual budget for the PB program, these funds are intended for project expenditures only. The City of Vallejo does not have a mechanism to document all of the other program costs associated with the program. As a result, the City does not have the appropriate tools to properly estimate the administrative costs to implement the program. Without a complete picture of the direct and indirect costs, the City is unable to proactive identify program gaps to meet the capacity needs.

The City of Vallejo is not alone facing capacity gaps to deliver the program. Harvard Kennedy School Ash Center for Democracy and Innovation issued a paper entitled, Engaging Citizens:

Participatory budgeting and the Inclusive Governance Movement within the United States in January 2016. The document provides a review of these programs nationwide. It names one of the five program challenges is that public institutions lack the resources and capacity to engage (the community).

Review of Participatory Budgeting Program Page 9

The annual PB budget allocation does include all of the program’s direct and indirect costs. To clearly identify the costs, staffing needs, tools, and supplies to cover the program’s full costs a new approach is needed so that the program gaps such as contract administration can be addressed.

Recommendation 7. Create a program budget that provides for the direct and indirect costs of the program.

Conclusion
We look forward to reviewing this memo with you and discussing next steps. Feel free to contact me if you have additional questions at [email protected] or by phone at 651-270-9535.

1 PB Cycle 7: Summary of Delegate Survey Findings Prepared by Lyons-Newman Consulting | April 2020 Lyons-Newman Consulting conducted a survey that ran from March 19 to March 25, 2020 following the last Cycle 7 Delegate meeting. The survey was completed by 12 budget delegates (a similar survey was completed by 5 Steering Committee members). The survey asked 13 questions. Below is a summary of survey findings: 1. The overall experience of serving as a budget delegate was meaningful and worthwhile.

What Worked • Accomplished something good for community • Serves residents in need who do not have their voices heard • Well laid out, transparent, engaging process • Steering committee was “EXTREMELY” helpful and professional Suggestions/Areas for Improvement • Could improve in “multiple ways”

2 2. How effective was the PB Cycle 7 delegate recruitment process? What Worked • Delegates are very interested at the beginning of the process Suggestions/Areas for Improvement • Should recruit more students (high school, college) • Mixed levels of delegate participation, commitment, and general enthusiasm • Use social networking to recruit more delegates • Should invest in marketing to recruit delegates that are more representative of Vallejo • We should reach out to colleges and students to get their participation

3 3. How effective was the PB Delegate orientation?
What Worked • Steering committee members were helpful in orienting new delegates • Clearly laid out processes and procedures • Binders with key information and examples Suggestions/Areas for Improvement • Should be more clear about time commitment up front • Need stronger audio • Need more engagement by City liaisons • Need more youth recruited 4. How effective were the PB Cycle 7 delegate meetings? What Worked • Allowed great balance of supporting all delegates to speak while sticking to agenda • The meetings helped ensure that the deliverables are of high quality

4 Suggestions/Areas for Improvement • Not enough time to work on proposals during the meetings • Need more group time earlier on in the process • Difficult to control the noise level in the meeting • Bring in Participatory Budgeting experts to give training • Timeline for proposals is short and difficult to complete • We need less steering committee input, especially when reporting on proposals 5. How effective was the meeting facilitation? What Worked • Well organized meetings • Information came from a trusted source • Facilitator managed the agenda and group well • “Awesome. The facilitator(s) controlled the schedule, guided the group and managed focus.” Suggestions/Areas for Improvement • Limited time to fully understand tasks including AppCivist and see what other delegates are working on • Seemed rushed. Packed agenda leaves little time for group work • Fewer team building activities • More time to “powwow” and really look at what projects are needed in our city • “PLEASE We NEED more time!!!”

5 6. How effective were emails and meeting notes?
What Worked • Specific action items and next steps in emails and notes • Helpful in maintaining communication with implementing partner • Easy to understand and follow • Delivered in a timely manner without error • Very complete Suggestions/Areas for Improvement • Create a standard format for email subject line and action items 7. How effective was idea sorting and prioritization of ideas? What Worked • Helpful to categorize projects to discuss their importance • Group consensus on prioritization

6 Suggestions/Areas for Improvement • Give delegates the complete list of project ideas submitted by citizens so they can sort themselves • Give more time to review project ideas (at least a week) • Lessons learned from previous cycles not incorporated into this cycle • End idea submissions before the start of the Cycle 8. How effective were PB tools (eligibility checklist, PB matrix)? What Worked • PB tools keep meetings focused and on schedule • Clearly outlined matrix ratings lead to a fair evaluation Suggestions/Areas for Improvement • Need more time to develop proposals and work with implementing partners • Projects should benefit the entire community, not just a small segment of the population; consider updates the wording of need and benefit in PB Matrix to reflect this • Do sample exercises so delegates know how to use the tools • Simplify tools so they are more user-friendly • Screening checklist should be in the front of the binder

7 9. How effective was the proposal writing support you received? What Worked • Help was always available to improve proposals • Great input and edits from staff • Concise, pragmatic and comprehensive feedback from staff Suggestions/Areas for Improvement • The need to re-word feedback from implementing partner seemed unnecessary • Delegates and implementing partners don’t always follow through on commitments • AppCivist hard to use, would prefer to use Word or get more AppCivist training • Project leads felt like they were on their own; all delegates on the project should contribute • A template for final proposals would be helpful. Not all delegates are computer savvy. 10. How effective was AppCivist?

8 What Worked • Helpful to provide feedback directly to AppCivist representative in a meeting • It worked well to write the proposal in Word and then paste it in AppCivist Suggestions/Areas for Improvement • Not user friendly, lots of bugs, it freezes, hard to work with • Does not always save work • More support from AppCivist representatives to support delegates using it • Would be nice if tables didn’t have to be added as attachments • Auto-save doesn’t always work, should have the option to manually save • Delegates need a full day of training • Poor functionality across different browsers—enable cross-browser compatibility 11. How effective was the support from staff? What Worked • “Always wonderful and very helpful!!!” • Prompt in responding to questions or problems • Invaluable • “Thank you, Flor” • Accurate, courteous and respectful and at the same time driving the agenda forward • Effective, knowledgeable, professional, and patient Suggestions/Areas for Improvement • None mentioned

9 12. How effective was the support from steering committee members? What Worked • Mostly present • Provided thoughtful guidance and were personable • Steering Committee Chairperson Pat is awesome Suggestions/Areas for Improvement • Should be more visible at meetings • Need more guidance from steering committee • Social services team did not have meaningful steering committee support • Steering committee members should make a commitment to attend all meetings • Be more upfront about chances of project success • Give more direction on contacts or potential implementing partners • Schedule a one day all-hands-on-deck meeting on a weekend 13. Any other feedback you would like to share? • Clearly lay out process and time commitment at the beginning of the cycle • Increase number of delegates involved • Vote on projects earlier on in the process before so much hard work is invested in a project • City should be more transparent about administrative fees involved with City Infrastructure projects • “This is one of the best public input processes I have participated in over my 36 year career” • Difficult to work with the City as an implementing partner. These projects have been funded but not completed. In future just focus on projects implemented by partners, not the City. • No longer fund City Infrastructure projects. “100% of funds for Programs and Services for the remainder of Cycles 8,9,10!!” • Implementing partners need to be more responsive and committed to the projects • Use Google Docs instead of AppCivist

10 • AppCivist developers need to fix contribution history tab so delegates are aware of which version they are viewing

PB Cycle 7: Summary of Steering Committee Survey Findings Prepared by Lyons-Newman Consulting | April 2020 Lyons-Newman Consulting conducted a survey that ran from March 19 to March 25, 2020 following the last Cycle 7 Delegate meeting. The survey was completed by 5 steering committee members (a similar survey was completed by 12 budget delegates). The survey asked 13 questions. Below is a summary of survey findings: 1. The overall experience of serving as a budget delegate was meaningful and worthwhile. N/A 2. How effective was the PB Cycle 7 delegate recruitment process? What Worked • Started out with a good number of interested individuals, so recruitment was good • Great group of delegates • Good retention rate Suggestions/Areas for Improvement • None mentioned

2 3. How effective was the PB Delegate orientation?
What Worked • Each phase was thoroughly and well explained • Binders were helpful • Nice to have special meetings for those who were unable to attend orientation Suggestions/Areas for Improvement • More emphasis on project eligibility earlier on • Need more explanation of funding sources and City projects to understand City budgeting decisions 4. How effective were the PB Cycle 7 delegate meetings? What Worked • Helpful to explain the proposal process as one phase of the cycle • Stayed on track with the agenda • Good attendance by most delegates Suggestions/Areas for Improvement • Encourage delegates to reach out to steering committee for feedback • Provide more time for group work in meetings and less listening to other projects • Too much time listening to other committee reports and not enough time working on proposals • Some of the initial meeting information is repetitive for experienced delegates

3 • More time for full group discussion • Poor delegate attendance in certain committees made meetings less productive 5. How effective was the meeting facilitation? What Worked • Belinda is a terrific resource Suggestions/Areas for Improvement • More flexible agenda to account for varying levels of delegate experience • Improve acoustics in room and adjust speakers. Turn the base down and treble up on the loudspeaker. Several smaller speakers around the room at a lower volume than one loud one would be helpful. • More group discussion 6. How effective were emails and meeting notes? What Worked • Everyone was included Suggestions/Areas for Improvement • Need clearer communication when the meeting location was changed to the Vallejo room

4 7. How effective was idea sorting and prioritization of ideas? What Worked • Great improvement compared to how this task was done in previous cycles Suggestions/Areas for Improvement • Narrow down the project list earlier in the process • Dynamic matrix for continuous reevaluation of projects 8. How effective were PB tools (eligibility checklist, PB matrix)? What Worked • None mentioned Suggestions/Areas for Improvement • Delegates may not have used tools effectively • Need earlier input from implementing partners on eligibility and other challenges • Should include number of people served in matrix • Should include long-term benefit in matrix

5 9. How effective was the proposal writing support you received? What Worked • None mentioned Suggestions/Areas for Improvement • Less experienced delegates did not use all resources available and were confused • Poor delegate attendance from some committees made it difficult to provide support 10. How effective was AppCivist? What Worked • Much better than earlier versions Suggestions/Areas for Improvement • Not very user friendly and has not gone through complete QA process • Need more training • Not widely used beyond proposal submission

6 11. How effective was the support from staff?
What Worked • Provide the best support and exceed expectations • They are very busy but do a great job • Good job staff! Suggestions/Areas for Improvement • Push implementing partners to be more responsive • Steering committee could do more facilitation of meetings to reduce staff burden • Need more of an understanding of how steering committee members can support delegates at various stages 12. How effective was the support from steering committee members? What Worked • Encouraging steering committee members to attend every meeting Suggestions/Areas for Improvement • New steering committee members who started mid-way through the process needed more support • I felt there was not a lot for us to do this cycle • I felt lost most of the time

7 13. Any other feedback you would like to share? • Survey email made it seem like the survey was only for delegates. • Next time have a separate survey for delegates and steering committee • New PBSC members need more attention and support • Find additional ways for steering committee involvement (currently limited) ACTION ITEM 9.C.

DATE: May 14, 2024
TO: Mayor and Members of the City Council
FROM: Michael Nimon, Economic Development Director
Veronica A.F. Nebb, City Attorney
SUBJECT: INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 2.36 OF THE VALLEJO

MUNICIPAL CODE RELATING TO THE ECONOMIC VITALITY COMMISSION AND

ADOPT A RESOLUTION RELATING TO THE MEETING FREQUENCY FOR SAME

RECOMMENDATION

1. Introduce an Ordinance of the City Council of the City of Vallejo Amending Chapter 2.36 of the Vallejo Municipal Code relating to the Economic Vitality Commission; and

2. Adopt a Resolution of the City Council of the City of Vallejo Relating to Meeting Frequency for the Economic Vitality Commission.

REASONS FOR RECOMMENDATION
The EVC and staff have collaborated in the implementation of economic development activities and are committed to an ongoing collaboration going forward. Upon reflecting on recent project successes and the duties, powers, and general operating structure of its Commission, the EVC has requested Council approval of four key changes to its operations. These changes were presented to Council on November 28, 2023 and unanimously supported. This action will implement these changes into the City’s Municipal Code via an amendment.

BACKGROUND AND DISCUSSION
The Economic Vitality Commission has been meeting every other month and has been staffed by the Economic Development Director and Economic Development Program manager since approximately 2020-21.

Early in 2021 the EVC and staff began to discuss the need for developing an EVC Work Plan that would provide a focused strategy to support priorities for enhancing economic development in the City.

During its October 13, 2021 meeting, the EVC approved a Work Plan that was later presented to the Council for review, input and consideration of adoption. During the January 25, 2022 Council meeting, the Work Plan was approved by Council. The EVC has since carried out goals and duties identified in the Work Plan; including, but not limited to the following:

1. Advocated for and participated in the Economic Development Strategic Plan update process.

2. Conducted a small business survey, which was included in the analysis of the City’s Economic Development Strategic Plan.

3. Investigated and participated in the development of the Main Street Program for Vallejo.

4. Developed a Business Spotlight Program by publishing articles for the Vallejo Weekly and produced a video featuring a local business for social media and other venues.

5. Provided input and assistance to City staff in the enhancement of the City’s Economic Development webpages and My Vallejo EVC websites, including development of content.

Date: May 14, 2024
Subject: INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 2.36 OF THE VALLEJO

MUNICIPAL CODE RELATING TO THE ECONOMIC VITALITY COMMISSION AND

ADOPT A RESOLUTION RELATING TO THE MEETING FREQUENCY FOR SAME