Vallejo City Council
June 11, 2024

Direct Costs 2024-25 Budget
Contract Maintenance Costs $6,377
Salaries & Benefits $3,787
Services & Supplies $470
Landscape Water $0
Utilities $0
Landscape Rehabilitation / Vandalism $3,000
Capital Projects $0
Total Direct Costs $13,634
Administration Costs
Administration & Overhead $2,260
County Administration Fees $64
Professional Fees $36
Total Administration Costs $2,360
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $15,994
Contribution to / (from) Reserve Fund $0
Contribution to / (from) Rehabilitation Fund ($9,280)
Contribution (from) General Fund / Other Revenue ($353) Balance to Levy $6,361
District Statistics
Total Parcels 10
Total Parcels Levied 10
Total Equivalent Benefit Units 10.00
Proposed Levy per Benefit Unit $636.00
Maximum Levy per Benefit Unit $636.00
Total Assessment Levy $6,360.00
Fund Balance Information
Beginning Operating Reserve Fund Balance $7,996.80
Operating Reserve Fund Adjustments $0.00
Anticipated Operating Reserve Fund Balance $7,996.80
Beginning Rehabilitation Reserve Fund Balance $27,320.20 Rehabilitation Reserve Fund Adjustments ($9,280.00)
Anticipated Rehabilitation Reserve Fund Balance $18,040.20 Anticipated Total Ending Fund Balance $26,037.00
City of V allejo
Marin View Landscape Maintenance District
Estimate of Cost
Fund Number 7715 (#187)
City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Northeast Quadrant LMD
This LMD is designated as Northeast Quadrant Landscape Maintenance District and may be referred to as Northeast Quadrant LMD.
 Northeast Quadrant LMD was formed in 1984.
 The LMD currently serves approximately 1,867 parcels that include business, residential, and school land uses located in northeast Vallejo.  The LMD is not fully developed and is currently comprised of 1,848 parcels that include business, residential, and school land uses located in northeast Vallejo.  The LMD includes 159 parcels (140 assessable parcels) that are identified as Zone A. In addition to the overall improvements provided within the LMD , these parcels receive special benefits from additional local landscape improvements for which they are assessed.

Boundaries
The LMD is located within the area generally bounded by Highway 80, Hunter Ranch II and Hunter Ranch III subdivisions, Sulphur Springs Mountain, Blue Rock Springs Golf Course, Summit Landscaping District and Woodridge Landscape Maintenance District.

Within this LMD , parcels adjacent to Admiral Callaghan Lane and Columbus Parkway to the north, Plaza Drive to the west, parcels adjacent to Turner Parkway to the south and parcels adjacent to Ascot Parkway to the east are identified and designated as Zone A.

Improvements
Situated in the Blue Rock area of the City, the LMD is diverse with landscaped parkways, medians and large open spaces. The overall LMD maintains landscaped areas, weed control zones and trail systems that include approximately 23 acres of native and ornamental ground cover, shrubbery and trees; and 9 acres of weed control and plantings that are described below:
 The median of Admiral Callaghan Lane from Columbus Parkway to Turner Parkway
 Remove & replace irrigation & landscaping in median on Ascot between Redwood & Hawkesbury
 Hydro seed bare fire break areas for grass stands
 Remove & replace irrigation & plants on 4 corner medians at Redwood & Ascot  The median islands at the Columbus Parkway and Admiral Callaghan Lane intersection
 Fill in median shrubs along Ascot between Turner & Redwood Parkway  The median and landscaped areas on the south side of Turner Parkway City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

 Replace landscaping along Turner Parkway between Admiral Callaghan Way & Ascot
 The median on Ascot Parkway from Redwood Parkway to the other side of the bridge just before Hawksbury
 Remove & replace irrigation & plants on Lake Herman Rd between Columbus to end
 Maintain wrought iron fences located on public property or easements on Picasso, Topley, Rodin & Glenview Circle
 North side of West bound lane on Columbus Pkwy from Blue Rock Springs Park to St. John's Mine Rd. Irrigate & landscape
 The slope over the creek and the slope below Torrey Pine Court  The slope below Picasso, Topley, Archer and Rodin Courts  The slope landscaping to the north behind Glenview Circle and above Redwood Parkway
 The slope surrounding Matthew Court
 Ascot Parkway beyond the Blue Rock Springs Golf Course/Greater Vallejo Recreation District Park
 Solano Bike Trail along the west boundary of the urban open space Zone A’s improvements are extra landscape maintenance related to tree care, additional litter pickup, and related utilities; and maintenance of entry monument and kiosk signs.

General Information
In fiscal Year 1999-2000, to ensure a high level of service for the LMD , the property owners through protest ballot proceeding approved an assessment increase and annual inflationary adjustment.

In fiscal year 2004-2005, formation of benefit Zone A was approved by property owners through a ballot proceeding. This ballot proceeding approved an assessment increase and annual inflationary adjustment applicable to those properties only.

It has been determined that the current maximum assessment rates for the LMD are sufficient to fund the annual maintenance of the LMD improvements. Based on the budget for fiscal year 2024-25 the proposed assessments are less than the authorized maximum assessment rates. Future capital projects planned for Fiscal Year 2024-25 include design of landscape and irrigation improvements in the west bound lane of Columbus Parkway from Blue Rock Springs Park to Interstate 80 Freeway on-ramp. Fiscal Year 2024-25 design engineering repair of retaining wall along Ascot Parkway between Garnett Drive and Turner Parkway.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

LMD Budget
The following provides the proposed budgets and assessment rates for fiscal year 2024- 25 that are necessary to provide an appropriate level of maintenance for the LMD. The budgets include the City’s estimate of anticipated expenditures, revenues and fund balances required for the annual maintenance and operation of the improvements. The assessment rate derived from these budgets and the established method of apportionment shall be used to calculate each parcel’s assessments for fiscal year 2024-

25. The asse ssment rates derived from these budgets are less than or equal to the previously approved maximum assessment rate for both Zone A and the Non -Zone A parcels in the LMD.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Direct Costs
2024-25
Zone A
2024-25
Non-Zone A
2024-25
Budget
Total
Contract Maintenance Costs $40,032 $175,656 $215,688
Salaries & Benefits $20,192 $163,374 $183,566
Services & Supplies $2,504 $20,260 $22,764
Landscape Water $34,336 $150,664 $185,000
Utilities $705 $3,095 $3,800
Public Signs (Zone A) $0 $0 $0
Landscape Rehabilitation / Vandalism $9,280 $40,720 $50,000 Capital Projects $0 $0 $0
Total Direct Costs $107,049 $553,769 $660,818
Administration Costs
Administration & Overhead $12,051 $97,500 $109,551
County Administration Fees $1,595 $7,033 $8,628
Professional Fees $913 $4,004 $4,917
Total Administration Costs $14,559 $108,537 $123,096
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $121,608 $662,306 $783,914 Contribution to / (from) Reserve Fund $0 $0 $0
Contribution to / (from) Rehabilitation Fund $45,579 $74,593 $120,172 Contribution (from) General Fund / Other Revenue ($7,664) ($33,628) ($41,292) Balance to Levy $159,523 $703,271 $862,794
District Statistics
Total Parcels 336 2165 2501
Total Parcels Levied 291 2043 2334
Total Equivalent Benefit Units 359.12 2448.37 2807.50
Proposed Levy per Benefit Unit $444.20 $287.24
Maximum Levy per Benefit Unit $583.98 $377.62
Total Assessment Levy $159,522.88 $703,270.95 $862,793.83 Fund Balance Information
Beginning Operating Reserve Fund Balance $60,804 $331,153 $391,957 Operating Reserve Fund Adjustments $0 $0 $0
Anticipated Operating Reserve Fund Balance $60,804 $331,153 $391,957 Beginning Rehabilitation Reserve Fund Balance $694,750 $3,042,475 $3,737,225 Rehabilitation Reserve Fund Adjustments $45,579 $74,593 $120,172 Anticipated Rehabilitation Reserve Fund Balance $740,329 $3,117,068 $3,857,397 Anticipated Total Ending Fund Balance $801,133 $3,448,221 $4,249,354 Estimate of Cost
City of V allejo
Northeast Quadrant Landscape Maintenance District
Fund Number 7711 (#178)

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Sandpiper Point LMD
This LMD is designated as Sandpiper Point Landscape Maintenance District and may be referred to as Sandpiper Point LMD.
 Sandpiper Point LMD was formed in 1981
 The LMD serves a residential neighborhood of 385 parcels located in northwest Vallejo and is fully developed.

Boundaries
The LMD is generally located within the area bounded by Meadows Drive, Catalina Way and the Napa County line.

Improvements
The LMD maintains landscaped areas and weed control zones including approximately 4.5 acres of native and ornamental ground cover, shrubbery and trees; and 2.3 acres of weed controlled open space that are found in the following areas:
 The landscaped strips and medians found within the boundaries of Meadows Drive wetlands on the west, Mini Drive median landscapes on the east and the Catalina Circle Wetlands on the northwest
 Along Meadows Drive, Catalina Circle and Catalina Way  The median islands of Mini Drive
General Information
In fiscal year 1999-2000 the landscape improvement areas to be maintained for this LMD were expanded, resulting in a significant increase to the LMD’s overall maintenance costs.

Although these new areas of maintenance had a significant negative impact on the financial health of the LMD, initially the additional expenses were offset by use of available reserve funds. Although the LMD still has some reserve funds available to offset these costs, they are no longer sufficient to cover the full annual expenditu res for the LMD.

Therefore, it was determined that the maximum assessment rate did not generate sufficient revenues to adequately provide for the improvements. The City conducted proceedings in FY2008 -2009 to ballot the property owners within the LMD for an increased assessment and an annual inflationary adjustment commencing in fiscal year 2008-2009 which was not approved.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

LMD Budget
The following provides the budget and maximum assessment rate for fiscal year 2024-25.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Direct Costs 2024-25 Budget
Contract Maintenance Costs $18,853
Salaries & Benefits $14,317
Services & Supplies $1,775
Landscape Water $11,295
Utilities $300
Landscape Rehabilitation / Vandalism $5,000
Capital Projects $0
Total Direct Costs $51,540
Administration Costs
Administration & Overhead $8,544
County Administration Fees $540
Professional Fees $307
Total Administration Costs $9,391
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $60,931
Contribution to / (from) Reserve Fund $0
Contribution to / (from) Rehabilitation Fund ($5,397)
Contribution (from) General Fund / Other Revenue ($1,523) Balance to Levy $54,011
District Statistics
Total Parcels 381
Total Parcels Levied 381
Total Equivalent Benefit Units 381.00
Proposed Levy per Benefit Unit $141.76
Maximum Levy per Benefit Unit $141.76
Total Assessment Levy $54,010.56
Fund Balance Information
Beginning Operating Reserve Fund Balance $30,465.55
Operating Reserve Fund Adjustments $0.00
Anticipated Operating Reserve Fund Balance $30,465.55
Beginning Rehabilitation Reserve Fund Balance $121,835.45 Rehabilitation Reserve Fund Adjustments ($5,397.00)
Anticipated Rehabilitation Reserve Fund Balance $116,438.45 Anticipated Total Ending Fund Balance $146,904.00
Estimate of Cost
City of V allejo
Sandpiper Point Landscape Maintenance District
Fund Number 7713 (#163)

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

South Vallejo Business Park LMD
This LMD is designated as South Vallejo Business Park Landscape Maintenance District and may be referred to as South Vallejo Business Park LMD.  South Vallejo Business Park LMD was formed in 1981
 The LMD is a light industry park that serves nine light industry parcels located in southwest Vallejo with eight of the nine parcels being fully developed Boundaries
The LMD is generally located within the area bounded by Solano Avenue, Fifth Street Avenue, Sonoma Boulevard, and the railroad tracks in the area.

Improvements
The LMD maintains parkway landscape areas adjacent to the properties within the LMD totaling approximately 2 acres of grass area with trees; and 0.5 acre of ornamental ground cover and shrubbery with trees.

General Information
In recent years, property owners within the LMD contacted the City regarding ways to reduce maintenance costs including reductions in irrigation. The City agreed to assist with this reduction by providing for water conservation practices in the maintenance contract.

However, it has been determined that further reductions could only be achieved by:
 Eliminating the grassy mounding areas and/or removing trees from the turf planting areas and restricted them to stand-alone landscape plots; or  Removing the landscaped areas from Corporate Place to Sonoma Boulevard at the time the empty lot along Sonoma Boulevard is developed.

A financial analysis of did not generate the LMD and the improvements indicated that the maximum assessment rate sufficient revenues to adequately provide for the improvements. The City conducted proceedings in FY 2008-2009 to ballot the property owners within the LMD for an increased assessment and an annual inflationary adjustment commencing in fiscal year 2008-2009 which was approved.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

LMD Budget
The following provides the proposed budget and increased maximum assessment rate for fiscal year 2024-25 that is necessary to provide an appropriate level of maintenance for the LMD. The budget includes the City’s estimate of anticipated expenditures, revenues and fund balances required for the annual maintenance and operation of the improvements. The assessment rate derived from this budget and the established method of apportionment shall be used to calculate each parcel’s assessments for fiscal year 2024-25.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Maintenance Costs 2024-25 Budget
Contract Maintenance Costs $12,859
Salaries & Benefits $22,716
Services & Supplies $2,817
Landscape Water $35,179
Utilities $1,204
Landscape Rehabilitation / Vandalism $7,000
Capital Projects $0
Total Direct Costs $81,775
Administration Costs
Administration & Overhead $13,557
County Administration Fees $1,230
Professional Fees $701
Total Administration Costs $15,488
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $97,263
Contribution to / (from) Reserve Fund $0
Contribution to / (from) Rehabilitation Fund $32,671
Contribution (from) General Fund / Other Revenue ($6,903) Balance to Levy $123,031
District Statistics
Total Parcels 9
Total Parcels Levied 9
Total Equivalent Benefit Units 37.43
Proposed Levy per Benefit Unit $3,286.60
Maximum Levy per Benefit Unit $4,450.55
Total Assessment Levy $123,030.58
Fund Balance Information
Beginning Operating Reserve Fund Balance $48,631.65
Operating Reserve Fund Adjustments $0.00
Anticipated Operating Reserve Fund Balance $48,631.65
Beginning Rehabilitation Reserve Fund Balance $641,687.35 Rehabilitation Reserve Fund Adjustments $32,671.00
Anticipated Rehabilitation Reserve Fund Balance $674,358.35 Anticipated Total Ending Fund Balance $722,990.00
Estimate of Cost
City of V allejo
South Vallejo Business Park Landscape Maintenance District Fund Number 7710 (#162)

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Town and Country II through V LMD
This LMD is designated as Town & Country II-V Landscape Maintenance District and may be referred to as Town & Country II-V LMD.
 Town & Country II-V LMD was formed in 1986
 The LMD serves a residential neighborhood of 336 parcels located in northeast Vallejo and is fully developed with no expected change in Equivalent Benefit Units (EBU)
Boundaries
The LMD is generally located within the area bounded by State Highway 37, Whitney Avenue, Serpentine Drive and Opal Drive.

Improvements
The LMD maintains landscaped areas and weed control zones that include approximately 3 acres of native and ornamental ground cover, shrubbery and trees on the various slopes within the LMD including:
 The slopes between the residences of Whitney Avenue and Basalt Drive  The slope behind residences of College Avenue and Olympic Drive including the access area from Quartz Drive
General Information
A financial analysis of the LMD and the improvements indicates that the current maximum assessment rate does not generate sufficient revenues to adequately provide for the improvements. The City conducted a proceeding in FY2008-2009 to ballot the property owners within the LMD for an increased assessment and an annual inflationary adjustment commencing in fiscal year 2008-2009 which was not approved.

LMD Budget
The following provides the budget and maximum assessment rate for fiscal year 2024-25.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Direct Costs 2024-25 Budget
Contract Maintenance Costs $7,639
Salaries & Benefits $5,509
Services & Supplies $683
Landscape Water $0
Utilities $0
Landscape Rehabilitation / Vandalism $6,000
Capital Projects $0
Total Direct Costs $19,831
Administration Costs
Administration & Overhead $3,288
County Administration Fees $233
Professional Fees $133
Total Administration Costs $3,654
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $23,485
Contribution to / (from) Reserve Fund $0
Contribution to / (from) Rehabilitation Fund $1,380
Contribution (from) General Fund / Other Revenue ($1,537) Balance to Levy $23,328
District Statistics
Total Parcels 336
Total Parcels Levied 331
Total Equivalent Benefit Units 331.00
Proposed Levy per Benefit Unit $70.48
Maximum Levy per Benefit Unit $70.48
Total Assessment Levy $23,328.88
Fund Balance Information
Beginning Operating Reserve Fund Balance $11,742.64
Operating Reserve Fund Adjustments $0.00
Anticipated Operating Reserve Fund Balance $11,742.64
Beginning Rehabilitation Reserve Fund Balance $141,932.36 Rehabilitation Reserve Fund Adjustments $1,380.00
Anticipated Rehabilitation Reserve Fund Balance $143,312.36 Anticipated Total Ending Fund Balance $155,055.00
Estimate of Cost
City of V allejo
Town and Country II-V Landscape Maintenance District
Fund Number 7712 (#184)

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Budget Definitions
The following provides a summary of the services and costs that are included in the LMD Budgets:

Direct Cost :

Contract Maintenance Costs — Includes all contracted labor, material and equipment required to properly maintain the landscaping, irrigation systems, drainage systems, trail systems, fencing, natural drainage areas, open spaces, and related facilities within the LMD.

Salaries & Benefits — Staff time devoted to managing and inspecting Districts. The Public Works LMD reimbursement is proportionally spread amongst twenty-seven (27) Districts based on each District’s budgeted direct and maintenance expense, inspections as a percentage of total costs in these categories for all Districts. Inspection costs are budgeted directly to the District as Field Inspection based on the historical and projected time spent in the inspection efforts.

Services & Supplies - Vehicles, supplies and services devoted to managing and inspecting Districts.

Landscape Water — Includes the cost of the furnishing of water required for the maintenance of the landscaping.

Utilities — Includes the cost of the furnishing of electricity required for the irrigation systems and hardwire telephone connections at upgraded irrigation controllers, monitored by City Staff.

Landscape Rehabilitation / Vandalism — Includes repairs to the improvements in the LMD that are not normally included in the yearly Landscape Maintenance costs. This may include repairs or replacement of damaged improvements or facilities that may be the result of vandalism, storms, frost, natural occurrences, etc., including graffiti abatement.

Landscape Rehabilitation includes annual funding for planned landscape projects, which will significantly benefit and upgrade a specific LMD and are considered above normal routine landscape maintenance work.

Capital Projects – This item includes major repairs or capital improvement projects.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Administration Expenses:

Administration & Overhead — The cost allocation of all particular departments and staff of the City, for providing general support, services and operations related to the various districts, enterprises and accounts of the City.

County Administration Fee — This is the estimated cost to the LMD for the County to collect LMD assessments on the property tax bills. This charge is based on a flat rate per fund number plus a charge per assessment levied.

Professional Fees — This is the estimated cost to the District for the Assessment Engineer to prepare this report and to calculate and submit the assessments to the Solano County Auditor’s office.

Collections/ (Credits) Applied:

Fund Balance Collection — The 1972 Act provides for a LMD to fund an Operating Reserve Fund as well as the collection of funds in installments for specific projects. This budget item identifies funds collected or transferred from these two LMD Fund Balances:

Operating Reserve Fund provides for the collection of funds to operate the LMD from the time period of July 1 (beginning of the Fiscal Year) through December 10 or when the County provides the City with the first installment of assessments collected from the property tax bills (typically January or February).

Rehabilitation Funds may be collected to cover the cost of repairs that are outlined in either a defined project plan or periodic maintenance costs that may be unforeseen and are not normally included in the yearly maintenance contract costs, including the costs associated with upgrades, repairs, replacements or refurbishing of the improvements.

These amounts may be budgeted and spent each fiscal year, or collected in installments and held in the Rehabilitation Reserve Fund for a large improvement projects.

Other Revenues/General Fund (Contributions) — This item includes additional funds designated for the LMD that are not annual assessments. These funds are added to the LMD account to reduce assessments (contributions are shown as a negative amount), and may be from non-LMD or LMD sources including City General Fund Contributions for general benefit costs and/or interest earnings. This item may also include the repayment of funds previously loaned to the LMD from other sources (a positive amount) to be collected as part of the annual assessments.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Balance to Levy :

The Balance to Levy — The total amount to be collected for the current fiscal year through assessments (for special benefits). The Balance to Levy represents the sum of Total Direct Cost Budget, Administration Budget; and Collections (Credits) Applied. Only those costs related to the improvements identified as special benefits are levied and collected on the tax roll. This amount divided by the “Total Equivalent Benefit Units” for the LMD determines the proposed assessment rate for the fiscal year.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Method of Apportionment
Method of Apportionment
This section of the Engineer's Report explains the special and general benefits to be derived from the installation, maintenance and servicing of Improvements located throughout the LMDs, and the methodology used to apportion the total assessment to properties within the LMDs.

The LMDs consists of Assessor Parcels within the boundaries of the City of Vallejo as defined by the County of Solano tax code areas. The parcels include all privately or publicly owned parcels within said boundaries. The method used for apportioning the assessments is based upon the proportional special benefits to be derived by the properties in the LMDs over and above general benefits conferred on real property or to the public at large. The apportionment of special benefit is a two -step process: the first step is to identify the types of special benefit arising from the improvements, and the second step is to allocate the assessments to p roperty based on the estimated relative special benefit for each type of property.

Discussion of Benefit
In summary, the assessments can only be levied based on the special benefit to property.

This benefit is received by property over and above any general benefits. With reference to the requirements for assessments, Section 22573 of the Landscaping and Lighting Act of 1972 states:
"The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements."

Proposition 218, which added Article XIIID of the California Constitution, provides as follows:
"No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel."
City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Benefit categories have been established that represent the types of special benefit to residential, commercial, industrial and other lots and parcels resulting from the installation, maintenance and servicing lighting and landscaping improvements to be provided with the assessment proceeds. These categories of special benefit are summarized as follows:

A. Proximity to Improved Landscaped Areas and Other Public Improvements within the Landscape Maintenance Districts.

B. Access to Improved landscaped areas and Other Public Improvements within the Landscape Maintenance Districts.

C. Improved Views within the Landscape Maintenance Districts.

D. Extension of a property’s outdoor areas and green spaces for properties within close proximity to the Improvements.

E. Creation of individual lots for residential and commercial use that, in absence of the assessments, would not have been created.

Case law interpreting Proposition 218 provides enhanced clarity to the definitions of special benefits to properties in three distinct areas:
 Proximity
 Expanded or improved access
 Views
This case law also clarifies that a special benefit is a service or improvement that provides a direct advantage to a parcel and that indirect or derivative advantages resulting from the overall public benefits from a service or improvement are general benefits. The case law also provides specific guidance that park improvements are a direct advantage and special benefit to property that is proximate to a park that is improved by an assessment:

The characterization of a benefit may depend on whether the parcel receives a direct advantage from the improvement (e.g. proximity to a park) or receives an indirect, derivative advantage resulting from the overall public benefits of the improvement (e.g. general enhancement of the district’s property values).

Proximity, improved access and views, in addition to the other special benefits listed above further strengthen the basis of these assessments.

Special Benefits from the Original Engineer’s Report
The improvements provided within the various LMDs may include, but is not limited to landscaped medians, parkways, entryways, slopes, parks, open -space City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

areas and appurtenant facilities. The annual assessments outlined in this Report are based on the estimated costs to provide all necessary service, operation, administration, and maintenance required each year to keep these improvements in a healthy, vigorous, and satisfactory condition and benefit the properties. The special benefits associated with the landscape improvements and facilities are specifically:

• Enhanced desirability of properties through association with the improvements.

• Improved aesthetic appeal of properties within the LMDs providing a positive representation of the area.

• Environmental enhancement through improved erosion resistance, and dust and debris control.

• Increased sense of pride in ownership of property within the LMD resulting from well-maintained improvements associated with the properties.

• Reduced criminal activity and property -related crimes (especially vandalism) against properties in the LMD through well -maintained surroundings and amenities including abatement of graffiti and vandalism.

• Enhanced environmental quality of the parcels within the LMDs by moderating temperatures, providing oxygenation and attenuating noise.

• An enhanced sense of pride within the neighborhoods and communities and increased business opportunities as a result of enhanced surroundings and community pride.

• Enhanced adaptation of the urban environment within the natural environment and improved aesthetic value of the neighborhood and properties within the LMDs by establishing green space and recreational areas for increased social opportunities and activities that help to strengthen family value and reduce ethnic and social tensions.

• Enhanced quality of life through well- maintained green space and landscaped areas.

In addition to many of the special benefits associated with landscape amenities, local parkland and recreational facilities provide the further benefits of:

• Increased neighborhood involvement and interaction.

• Health, social and self-improvement benefits derived from utilizing the facilities.

• Promotes a positive atmosphere and recreational opportunities for the youth in the neighborhood that encourages physical activity, group participation and character building.

• Increased social opportunities and active involvement for senior citizens.

• Family and group activities that help to strengthen family value and reduce ethnic and social tensions.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

• The esthetic value of green space and recreational areas within the urban environment.

The preceding special benefits contribute to the overall aesthetic value, security and desirability of each of the assessed parcels and thereby provide a special enhancement to those properties. Furthermore, it has been determined that the lack of funding to properly service and maintain the improvements would likely have a direct negative impact on those properties.

General versus Special Benefit
In absence of the assessments, the Improvements in the LMDs would not be provided, so the Improvements are “over and above” what otherwise would be provided. Many of the parcels would not even exist if the assessments were not established because an assessment for the specific Improvements within the LMD s was a condition of development approval.

All of the Assessment proceeds derived from the LMDs will be utilized to fund the cost of providing a level of tangible “special benefits” in the form of landscaped parkways , landscaped medians, landscaped corridors, trail systems, park facilities, other Improvements and costs incidental to providing the Improvements and collecting the Assessments.

Although these Improvements may be available to the general public at large, the permanent public Improvements in the LMD s were specifically designed, located and created to provide additional and improved public resources for the direct advantage of property inside the LMD s, and not the public at large. Other properties that are either outside the LMDs or within the LMD s and not assessed, do not enjoy the unique proximity, access, views and other special benefit factors described previously.

Moreover, the homes in the LMDs would not have been built if the Assessments were not established because an assessment for the Improvements was a condition of development approval.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Benefit Finding
In summary, real property located within the boundaries of the LMD s distinctly and directly benefits from closer proximity, access and views of Improvements funded by the Assessments, the creation of developable parcels and the extension of usable land area provided by the assessments. The Improvements are specifically d esigned to serve properties in the LMDs, not other properties or the public at large. The LMDs have been narrowly drawn to include those parcels that receive a direct advantage from the Improvements. The public at large and other properties outside the LMD s receive only limited benefits from the Improvements because they do not have proximity, good access or views of the Improvements. These are special benefits to property in the LMDs in much the same way that sewer and water facilities, sidewalks and paved streets enhance the utility and desirability of property and make them more functional to use, safer and easier to access.

Without the Assessments, the public improvements within the LMD s would not be maintained and would turn into brown, unmaintained and unusable public improvements and public lands. If this happened, it would create a significant and material negative impact on the desirability, utility and value of property in the LMD s. Most importantly, without the Assessments, the developed properties would not exist, because the subdivisions and development proposals would not have been approved. The Improvements are, therefore, clearly above what otherwise would be provided and the Improvements uniquely and specially benefit parcels in the LMD s in a way that is not enjoyed by the general public or other property. We therefore conclude that all the Improvements funded by the Assessment are of special benefit to the identified benefiting properties located within the LMD s and that the value of the special benefits from such Improvements to property in the LMD s reasonably exceeds the cost of the Assessments for every assesse d parcel in the LMDs. (In other words, as required by Proposition 218; the reasonable cost of the proportional special benefit conferred on each parcel reasonably exceeds the cost of the assessments.) Any general benefits to surrounding properties outside of the LMD s, if there were any, are collateral and conferred concomitantly.

General benefit is identified as that benefit received by properties outside of the LMD .

General benefit cannot be assessed to property within the LMD boundary.

Prior to the Bordoni Ranch development, there was a 6.74 acre park located on the south side of Regents Park Drive just east of Columbus Parkway. This park had very few amenities and consisted primarily of grass, trees and sidewalks and was maintained by the GVRD. In anticipation of the increased demand to be placed on the park by the new developments, the previous park was demolished and is going to be completely reconstructed and enhanced.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Once the enhanced park is completed, the City and the GVRD will continue to provide applicable maintenance services as agreed upon, which will contribute approximately 50% of the cost for the maintenance of the park, in proportion to the estimated general benefit that the park provides to the neighboring communities at large. It is reasonable to assume that the park maintenance costs above the contribution made by the City and the GVRD approximately represent the special benefit to the properties within the LMD. This assignment of special benefit to the properties within the LMD is reasonable given that the reconstruction and enhancement of the park was desired and needed due to the anticipated development of properties within the LMD.

When the Northeast Quadrant LMD was established, it was determined that a portion of the Columbus Parkway improvements within the LMD is considered general benefit. The City will contribute each year towards the landscape maintenance costs, water costs and associated administrative expenses for this particular improvement area. In compliance with the California Constitution Article XIII D the annual budget includes a contribution identified as “Other Revenues/General Fund (Contribution)”, which represents the costs identified as general benefit.

The original determination of benefits to property and the method of special benefit apportionment to property were developed by Willdan Financial Services when the LMDs were originally approved by property owners as noted in the Description of LMDs section of this Report. The description of benefits and the determination and apportionment of benefits to property in this Report are consistent with the original benefit determination and apportionment. The original method of apportionment of assessment and ot her relevant elements of the original Engineer’s Report s for the LMDs are hereby incorporated by reference.

Quantification of General Benefit
Although the analysis used to support these assessments concludes that the benefits are solely special, as described above, consideration is made for the suggestion that a portion of the benefits are general. General benefits cannot be funded by these assessments - the funding must come from other sources.

The maintenance and servicing of these improvements is also partially funded, directly and indirectly from other sources including the City of Vallejo, Solano County and the State of California. This funding comes in the form of grants, development fees, special programs, and general funds, as well as direct maintenance and servicing of facilities (e.g. curbs, gutters and streets, etc.) This funding from other sources more than compensates for general benefits, if any, received by the properties within the assessments district.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

The General Benefits from these Assessments may be quantified as illustrated in the following table.

Benefit Factor
Relative
Weight
General Benefit
Contribution
Relative General
Benefit
Creati on of parcel s 90 0% 0
Extensi on of recreati on area 2.5 10% 0.25
Proximity to improved parks and landscaped areas 2.5 10% 0.25 Access to improved parks, open space and landscaped areas 2.5 10% 0.25 Improved vi ews 2.5 10% 0.25
100 1
Total Cal cul ated General Benefi t = 1.0%

As a result, City of Vallejo will contribute at least 1% of the total budget from sources other than the assessment. This contribution offsets any general benefits from the assessment services.

This general benefit contribution is the sum of the following components:

The City of Vallejo owns, maintains, rehabilitates and replaces curb and gutter along the border of the Districts improvements. This curb and gutter serves to support, contain, retain, manage irrigation flow and growth, and provide a boundary for the improvements.

The contribution from the City of Vallejo towards general benefit from the maintenance, rehabilitation and replacement of the curb and gutter is conservatively estimated to be 1%.

The City of Vallejo owns and maintains local public streets along the border of the Districts improvements. These public streets provide access to the improvements for its enjoyment as well as efficient maintenance. The contribution from the City of Vall ejo towards general benefit from the maintenance of local public streets is conservatively estimated to be 1%.

The value of the construction of the improvements can be quantified and monetized as an annuity. Since this construction was performed and paid for by non-assessment funds, this “annuity” can be used to offset general benefit costs, and is conservatively estimated to contribute 25%, with the exception of Glen Cove III 2015 LMD which was calculated to contribute 5%.

Therefore, the total General Benefit is conservatively quantified at 1% which is more than offset by the total non-assessment contribution towards general benefit of 27%, with the exception of Glen Cove III 2015 LMD which is offset by the total non -assessment contribution towards general benefit of 7%.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Method of Assessment
The method of apportionment for the LMDs calculates the receipt of special benefit from the respective improvements based on the actual or proposed land use of the parcels within the LMD s. The net amount to be assessed upon parcels within the LMD s is apportioned by a formula and method that fairly distributes the net amount to be assessed among all assessable parcels in proportion to the special benefits to be received by each parcel from the improvements. Additionally, in compliance with Article XIIID Section 4 of the State Constitution each parcel’s assessment does not exceed the reasonable cost of the proportional special benefit conferred to that parcel. The benefit formula used to determine the assessment obligation is therefore based upon both the improvements that benefit the parcels within the LMDs as well as the proposed land use of each property as compared to other parcels that benefit from those specific improvements.

Equivalent Benefit Units
The special benefits received by each parcel within the LMDs and each parcel’s proportional annual assessment is calculated on the basis of a formula known as Equivalent Benefit Units. The Equivalent Benefit Unit (EBU) method of apportionment establishes a proportional benefit relationship between the various parce ls within the LMDs and the improvements provided by the LMDs. The EBU assigned to each parcel utilizes a set formula and proportional weighting factors based on the land use, size and development status of each parcel within the LMD s compared to other parcels within the LMDs.

Equivalent Benefit Unit Application by Land Use

Land Use Designation EBU Application

Single Family Residence One (1.0) Benefit Unit per Unit

Vacant Residential Zoned Four-Tenths (0.4) Benefit Unit per Acre

Multi Family Residence Seven-Tenths (0.7) Benefit Unit per Unit

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Equivalent Benefit Unit Application by Land Use (Continued)

Land Use Designation EBU Application

Planned-Residential Development One (1.0) Benefit Unit per Planned Single-Family (Has received tentative or final Unit, Seven-Tenths (0.7) Benefit Unit per Multi- map approval) Family Unit

Commercial Use Three (3.0) Benefit Units per Acre

Vacant Commercial Zoned Four-Tenths (0.4) Benefit Unit per Acre

Industrial Use Three (3.0) Benefit Units per Acre

Vacant Industrial Zoned Four-Tenths (0.4) Benefit Unit per Acre

Exempt Properties Zero (0.0) Benefit Units per Parcel

While all the land use designations shown above are not necessarily applicable in each LMD, each LMD is comprised of one or more of these land uses, and the proportional relationship between those various land uses is still applicable. The benefit formula applied to parcels within each LMD is based on the preceding EBU application. Each parcel's EBU correlates the parcel’s special benefit received as compared to the other parcels benefiting from the improvements within that LMD.

Exceptions

Bordoni Ranch LMD was formed with the following special conditions:

Planned-Residential Development — This land use is defined as any property for which a tentative map has been filed but for which a final tract map has not yet been approved. Properties designated as Planned-Residential Development shall be assessed at 2.0 EBU per acre, but a minimum of 1.00 EBU (parcels less than one acre are assigned 1.0 EBU).

Vacant Residential Zoned — This land use is defined as property that is zoned or planned for residential development, but a development map (tentative or final map) for the property has not yet been approved. Properties designated as Vacant Land shall be a ssessed at 1.0 EBU per acre, but a minimum of 1.00 EBU (parcels less than one acre are assigned 1.0 EBU).

The following formula is used to calculate each parcel’s proportional benefit:

Property Type EBU x (Acreage/Units/Parcel) = Parcel’s calculated EBU

An assessment amount per EBU (“Rate”) for the LMD improvements is established by taking the total cost of the improvements and dividing that amount by the total number of EBUs for parcels benefiting from such improvements.

Total Balance to Levy / Total EBUs = Levy per EBU (“Rate”)

This amount is then applied back to each parcel’s individual EBU to determine each parcel’s proportionate benefit and assessment obligation.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Rate x Parcel’s EBU = Parcel’s Levy Amount

Glen Cove III 2015 LMD was formed with the following equivalent benefit units for different property types:

Land Use Designation EBU Application
Single Family Residential 1.0 Benefit Units per Unit

Condominium 0.39 Benefit Units per Unit

Duplex, Triplex, Fourplex 0.45 Benefit Units per Unit

Multi-Family Residential (5+ Units 0.27 Benefit Units per Unit

Mobile Home on Separate Lot 0.22 Benefit Units per Unit

Commercial and Industrial 0.50 Benefit Units per fifth acre for the first 5 acres 0.50 Benefit Units per each additional
acre over 5 acres

Office 1.42 Benefit Units per fifth acre for the first 5 acres 1.42 Benefit Units per each additional
acre over 5 acres

Self-Storage of Parking Lot 0.05 Benefit Units per fifth acre for the first 5 acres 0.05 Benefit Units per each additional
acre over 5 acres

Golf Course 0.063 Benefit Units per fifth acre for the first 5 acres 0.063 Benefit Units per each additional
acre over 5 acres

Vacant / Undeveloped 0.25 Benefit Units per parcel

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Appeals and Interpretation
Any property owner who feels that the assessment levied on the subject property is in error as a result of incorrect information being used to apply the foregoing method of assessment, may file a written appeal with the Director of Public Works or her or his designee. Any such appeal is limited to correction of an assessment during the then current or, if before July 1, the upcoming fiscal year. Upon the filing of any such appeal, the Director of Public Works or his or her designee will promptly review the appeal and any information provided by the property owner. If the Director of Public Works or her or his designee finds that the assessment should be modified, the appropriate changes shall be made to the assessment roll. If any such changes are approved after the assessment roll has been filed with the County for collection, the Director of Public Works or his or her designee is authorized to refund to the property owner the amount of any approved reduction. Any property owner who disagrees with the decision of the Director of Public Works or her or his designee, may refer their appeal to the City Council of the City of Vallejo and the decision of the City Council of the City of Vallejo shall be final.

Inflationary Adjustment
Bordoni Ranch LMD
As noted previously, the property owners within the Bordoni Ranch LMD approved an inflationary adjustment in fiscal year 2010-2011 through a ballot proceeding when the LMD was formed . The following paragraph describes the approved inflationary adjustment:

The Maximum Assessment Rate is equal to the (Initial) Zone Maximum Assessment Rate established for fiscal year 2010 -2011 adjusted annually by the greater of, three percent (3%) or the annual percentage change in the Consumer Price Index (CPI) of “All Urban Consumers” for the San Francisco-Oakland-San Jose Area.

The change in the CPI from February 202 3 to February 2024 was 2.37%. Therefore, the maximum authorized assessment rate for the Bordini Ranch LMD fiscal year 2024-2025 is increased by 3.00% which equates to $753.49 per equivalent benefit unit for Zone 1 and $517.82 per equivalent benefit unit for Zone 2. The estimate of cost and budget in the Engineer’s Report proposes assessments for fiscal year 2024-25 at the rate of $392.99 per equivalent benefit unit for Zone 1 and $ 270.33 per equivalent b enefit unit for Zone 2, which is the less than the maximum authorized assessment rate.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Glen Cove III 2015 LMD (LMD 2)
As noted previously, the property owners within the Glen Cove III area approved an inflationary adjustment in fiscal year 2015-2016 through a ballot proceeding when the Glen Cove III LMD 2 was established. The authorized maximum assessment rate is subject to an annual adjustment tied to the Consumer Price Index-U for the San Francisco Bay Area as of December of each succeeding year (the “CPI”). As the amount of the annual increase in the CPI fr om December 20 22 to December 202 3 is 2.62%, the maximum authorized assessment rates for fiscal year 202 4-25 are 2.62% above the maximum authorized assessment rate for fiscal year 202 3-24. Including the authorized annual adjustment, the maximum authorized assessment rates for fiscal year 20 24-25 are $134.69 for properties in Zone A, $ 132.02 for properties in Zone B, and $ 126.60 for properties in Zone C.

Highlands – Garthe Ranch LMD (Zone B)
As noted previously, the property owners within the Highlands of Garthe Ranch LMD (Zone B) approved an inf lationary adjustment in fiscal year 2007-2008 through a ballot proceeding when the LMD / Zone B was established. The following paragraph describes the approved inflationary adjustment:

The Maximum Assessment Rate is equal to the Maximum Assessment Rate established for the previous fiscal year adjusted annually by the greater of, three percent (3%) or the annual percentage change in the Consumer Price Index for All Urban Consumers (CPI -U), as distributed by the Bureau of Labor Statistics for the San Francisco-Oakland-San Jose Area.

The change in the CPI from February 202 3 to February 2024 was 2.37%. Therefore, the maximum authorized assessment rate for the Garthe Ranch LMD Zone B fiscal year 2024- 2025 is increased by 3.00% which equates to $2,786.47 per equivalent benefit unit. The estimate of cost and budget in the Engineer’s Report proposes assessments for fiscal year 2024-2025 at the rate of $2 ,705.42, which is less than the maximum authorized assessment rate.

Northeast Quadrant LMD
As noted previously, the property owners within the Northeast Quadrant LMD approved an inflationary adjustment in fiscal year 1999-2000 through a ballot proceeding. The following paragraph describes the approved inflationary adjustment:

The maximum assessment for each fiscal year is increased by the percentage increase from April 1 of the prior year to April 1 of the current year by the Consumer Price Index for All Urban Consumers (CPI -U), as distributed by the Bureau of Labor Statistics (BLS) for the Consolidated Metropolitan Statistical Area (CMSA) covering San Francisco -Oakland-San Jose. If the April CPI -U is not available at the time the report is prepared, a similar time period may be used.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

However, the maximum assessment rate in any fiscal year (for the Non -Zone A properties) shall not exceed $400 as adjusted by the CPI-U, unless approved by a majority vote of the property owners in the Northeast Quadrant LMD. The Zone A’s assessment rate shall not be capped at a particular level in any fiscal year.

The change in the CPI from February 202 3 to February 2024 was 2.37%. Therefore, the maximum authorized assessment rate for the Northeast Quadrant LMD fiscal year 202 4- 2025 is increased by 2.37% which equates to $583.98 per equivalent benefit unit for Zone A and $ 377.62 per equivalent benefit unit for Non -Zone A. The estimate of cost and budget in the Engineer’s Report proposes assessments for fiscal year 2024-2025 at the rate of $444.20 per equivalent benefit unit for Zone A and $287.24 per equivalent benefit unit for Non-Zone A, which is less than the maximum authorized assessment rate.

Marine World / Fairgrounds LMD

The Maximum Assessment Rate is equal to the Maximum Assessment Rate established for the previous fiscal year adjusted annually by the annual percentage change in the Consumer Price Index for All Urban Consumers (CPI -U), as distributed by the Bureau of Labo r Statistics for the San Francisco -Oakland-San Jose Area.

The change in the CPI from February 202 3 to February 2024 was 2.37%. Therefore, the maximum authorized assessment rate for the Marine World / Fairgrounds LMD fiscal year 2024-2025 is increased by 2.37% which equates to $ 164.67 per equivalent benefit unit.

The estimate of cost and budget in the Engineer’s Report proposes assessments for fiscal year 2024-2025 at the rate of $125. 26, which is less than the maximum authorized assessment rate.

South Vallejo Business Park LMD

The Maximum Assessment Rate is equal to the Maximum Assessment Rate established for the previous fiscal year adjusted annually by the annual percentage change in the Consumer Price Index for All Urban Consumers (CPI -U), as distributed by the Bureau of Labor St atistics for the San Francisco-Oakland-San Jose Area.

The change in the CPI from February 20 23 to February 202 4 was 2.37%. Therefore, the maximum authorized assessment rate for the South Vallejo Business Park LMD fiscal year 2024-2025 is increased by 2.37% which equates to $4,450.55 per equivalent benefit unit.

The estimate of cost and budget in the Engineer’s Report proposes assessments for fiscal year 2024-2025 at the rate of $3,286. 60, which is less than the maximum authorized assessment rate.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Assessment
WHEREAS, the City of Vallejo City Council directed the undersigned Engineer of Work to prepare and file a report presenting an estimate of costs, a diagram for the LMDs and an assessment of the estimated costs of the improvements upon all assessable parcels within the LMD s, to which Resolution and the descript ion of the Improvements therein contained, reference is hereby made for further particulars; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the City Council of said City of Vallejo, hereby make the following assessment to cover the portion of the estimated cost of the improvements, and the costs and expenses incidental thereto to be paid by the LMDs.

As required by the Act, an Assessment Diagram is hereto attached and made a part hereof showing the exterior boundaries of said LMDs. The distinctive number of each parcel or lot of land in the LMD s is its Assessor Parcel Number appearing on the Assessment Roll.

I do hereby assess and apportion the net amount of the cost and expenses of the improvements, including the costs and expenses incident thereto, upon the parcels and lots of land within the LMD s, in accordance with the special benefits to be received by each parcel or lot, from the improvements, and more particularly set forth in the Cost Estimate and Method of Assessment hereto attached and by reference made a part hereof.

The assessment is made upon the parcels or lots of land within the LMD s in proportion to the special benefits to be received by the parcels or lots of land, from the improvements.

Each parcel or lot of land is described in the Assessment Roll by reference to its parcel number as shown on the Assessor's Maps of the County of Solano for the fiscal year 2024-2025. For a more particular description of the property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of the County.

I hereby place opposite the Assessor Parcel Number for each parcel or lot within the Assessment Roll, the amount of the assessment for the fiscal year 2024-2025 for each parcel or lot of land within the LMDs.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Dated: May 6, 2024
E
ngineer of Work
B y .

John W. Bliss, License No. C052091

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Appendix A - 2024-202 5 Assessment Roll
An Assessment Roll (a listing of all parcels assessed within the LMD s and the amount of the assessment) will be filed with the City Clerk and is, by reference, made part of this report and is available for public inspection during normal office hours.

Each lot or parcel listed on the Assessment Roll is shown and illustrated on the latest County Assessor records and these records are, by reference made part of this report.

These records shall govern for all details concerning the description of the lots or parcels.

City of Vallejo
Landscape Maintenance Districts
Engineer’s Report, FY 2024-2025

Appendix B - Assessment Diagram
Assessment Diagrams for the LMD s have been prepared and are on file with the City.

Reference is hereby made to such Diagrams, and they are incorporated herein by reference.

ACTION ITEM 9.B.

DATE: June 11, 2024
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, P.E., Public Works Director
Jason Lacey, Landscape Maintenance Manager
SUBJECT: HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING THE

ENGINEER'S REPORT AND ORDERING THE LEVY AND COLLECTION

OF ASSESSMENTS ON PROPERTIES IN THE CIMARRON HILLS-MADIGAN,

COLLEGE HILLS, COSTA DEL RIO, SOMERSET I/II, GREENMONT/SEAPORT HILLS,

MONICA PLACE, RIDGECREST, SOMERSET III, SPRINGTREE-FLEMING, SUMMIT II,

TOWN & COUNTRY I, WOODRIDGE, HUNTER RANCH I/II, AND GLEN COVE I/II LANDSCAPE MAINTENANCE DISTRICTS FOR FISCAL YEAR 2024-2025

RECOMMENDATION
Hold a public hearing and adopt a resolution approving the Engineer's Report and ordering the levy and collection of assessments on properties in the Cimmaron Hills-Madigan, College Hills, Costa del Rio, Somerset I/II, Greemont/Seaport Hills, Monica Place, Ridgecrest, Somerset III, Springtree-Fleming, Summit II, Town & Country I, Woodridge, Hunter Ranch I/II, and Glen Cove I/II Landscape Maintenance Districts for Fiscal Year 2024-2025.

REASONS FOR RECOMMENDATION
The City Council authorized SCI Consulting Group, Inc., to prepare an Engineer's Report to determine fiscal information for each Landscape Maintenance District regulated by the Improvement Act of 1911. The City Council will hold a public hearing to receive public comments regarding Fiscal Year 2024-2025 assessments within the following Landscape Maintenance Districts: Cimarron Hills/Madigan; College Hills; Costa Del Rio (Seaview); Glen Cove I/II; Somerset Highlands I/II; Hunter Ranch I/II; Monica Place; Ridgecrest; Somerset Highlands III; Springtree/Fleming Hill; Summit II; Town & Country I; Woodridge; and Greenmont/Seaport Hills.

The 1911 Act requires an annual determination of each district's costs, and an allocation of those costs by means of annual assessments upon the parcels within each district. It is required that the City Council conduct a public hearing to allow the City Council to consider the Engineer's Report and to receive input from the public on this item prior to ordering the levying and collection of assessments.

BACKGROUND AND DISCUSSION
The City of Vallejo has 27 Landscape Maintenance Districts, thirteen of which were established in accordance with the Landscape and Lighting Act of 1972 (1972 Act), and fourteen of which were established in accordance with the Improvement Act of 1911 (1911 Act). On an annual basis, the City must determine the costs to maintain the improvements in each district and the allocation of these costs upon the parcels within each district. The City Council will be considering the 1972 Act districts and the Hiddenbrooke Landscape Maintenance District under separate Council actions.

Previous City Council actions formed the 1911 Act Maintenance Districts and set a maximum annual assessment rate. The creation of these Districts was approved by a majority of the parcel owners at the time of each District's formation. The City has not yet exceeded the authorized maximum assessment rate for any Maintenance District. Assessments in the 1911 Act Maintenance Districts are exempt from the procedures and approval process of Proposition 218 until such time that it is necessary to exceed the maximum approved rate.

Date: June 11, 2024
Subject: HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING THE

ENGINEER'S REPORT AND ORDERING THE LEVY AND COLLECTION

OF ASSESSMENTS ON PROPERTIES IN THE CIMARRON HILLS-MADIGAN,

COLLEGE HILLS, COSTA DEL RIO, SOMERSET I/II, GREENMONT/SEAPORT

HILLS, MONICA PLACE, RIDGECREST, SOMERSET III, SPRINGTREE-FLEMING,

SUMMIT II, TOWN & COUNTRY I, WOODRIDGE, HUNTER RANCH I/II, AND GLEN COVE I/II LANDSCAPE MAINTENANCE DISTRICTS FOR FISCAL YEAR 2024-2025

The attached Engineer's Report, prepared by SCI Consulting Group, Inc., provides this information.

Assessments for the 1911 Act Maintenance Districts are determined by applying the established assessment rate to each $100.00 of assessed value of each parcel.

The assessments are collected by the County of Solano and forwarded to the City for deposit into specific fund accounts for each district. Assessments are expended on landscape maintenance, repair of damage caused by vandalism or natural occurrence, site rehabilitation, improvements, water, utilities, and City administration and inspection costs.

The approved Fiscal Year 2023-2024 and the proposed Fiscal Year 2024-2025 assessment rates are provided in the following listing:

DISTRICT MAX RATE / $100 APPROVED FY 2023-24

ASSESSMENT
PROPOSED FY 2024-25

ASSESSMENT
Cimarron Hills- Madigan $ 1.50 $ 0.162 $ 0.162
College Hills $ 1.50 $ 0.100 $ 0.100
Costa del Rio (Seaview) $ 4.00 $ 0.287 $ 0.287
Somerset I/II $ 1.25 $ 0.060 $ 0.060
Greenmont/Seaport Hills $ 1.25 $ 0.032 $ 0.032
Monica Place $ 1.25 $ 0.187 $ 0.187
Ridgecrest $ 1.50 $ 0.115 $ 0.115
Somerset III $ 1.50 $ 0.144 $ 0.144
Springtree-Fleming $ 1.50 $ 0.195 $ 0.195
Summit II $ 1.50 $ 0.095 $ 0.095
Town & Country I $ 1.50 $ 0.150 $ 0.150
Woodridge $ 1.50 $ 0.071 $ 0.071
Hunter Ranch I/II $ 1.50 $ 0.100 $ 0.100
Glen Cove I/II $ 1.50 $ 0.190 $ 0.190

The assessment rates for all of the districts are proposed to remain the same as for Fiscal Year 2023-2024.

The overall assessed value of the majority of the properties within the districts has increased by 5.14% since last year’s determination. The current assessed value for these properties is $1,342,735,750. Projects will focus on areas such as:
• Improving landscape services
• Reducing water costs
• Street tree maintenance
• Additional rehabilitation of ornamental landscape and plant replacement. • Reducing graffiti and other common area blight
• Extension of the grass cutting to provide a wider fire-defensive perimeter around residential structures Date: June 11, 2024
Subject: HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING THE

ENGINEER'S REPORT AND ORDERING THE LEVY AND COLLECTION

OF ASSESSMENTS ON PROPERTIES IN THE CIMARRON HILLS-MADIGAN,

COLLEGE HILLS, COSTA DEL RIO, SOMERSET I/II, GREENMONT/SEAPORT

HILLS, MONICA PLACE, RIDGECREST, SOMERSET III, SPRINGTREE-FLEMING,

SUMMIT II, TOWN & COUNTRY I, WOODRIDGE, HUNTER RANCH I/II, AND GLEN COVE I/II LANDSCAPE MAINTENANCE DISTRICTS FOR FISCAL YEAR 2024-2025

All of the costs associated with the above districts are paid by the assessments levied upon the parcels within those districts. The amount of funds projected to be assessed for these 1911 Act Districts in Fiscal Year 2024- 2025 is $1,607,262.71.

The Fiscal Year 2024-2025 Engineer's Report for the 1911 Act districts is included as an attachment to this staff report and is also on file in the City Clerk’s Office (3rd floor) and in the Department of Public Works (4th Floor), City Hall, 555 Santa Clara Street, Vallejo, California 94590.

FISCAL IMPACT
There is no fiscal impact to the General Fund associated with this action.

Landscape Maintenance District budgets are separate from the City’s General Fund. Landscape Maintenance District assessments finance the maintenance of the facilities and improvements of the districts. The Public Works Department costs for labor and materials associated with the Landscape Maintenance Districts are charged to the individual district budgets. All City costs associated with maintaining and administering the districts are covered by the annual assessments.

The financial health of these districts are described in the Engineer's Report. As noted in the Report, required operating reserves will continue to be compromised and service levels reduced in those districts that have not had an increase to their assessment rate since their formation in the 1970s. The Fiscal Year 2024-25 proposed assessments in the amount of $1,607,262.71 is adequate to maintain the current minimal service levels and sustain the required operating reserves of the 1911 Act Districts.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines section 15378.

ATTACHMENTS

1. Reso - Public Hearing 1911_CAO_Stamp

2. Vallejo 1911 Act ER 5-6-24

CONTACT
Melissa Tigbao, PE, Public Works Director (707) 648-4433 [email protected]

RESOLUTION NO. 24-___ N.C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING ENGINEER’S REPORT AND ORDERING THE

LEVY AND COLLECTION OF ASSESSMENTS ON PROPERTIES

IN THE CIMARRON HILLS/MADIGAN, COLLEGE HILLS, COSTA DEL RIO (SEAVIEW), SOMERSET HIGHLANDS I/II, HUNTER RANCH I/II, GLEN COVE I/II, MONICA PLACE, RIDGECREST, SOMERSET HIGHLANDS Ill,

SPRINGTREE/FLEMING HILL, SUMMIT II, TOWN AND COUNTRY I,

WOODRIDGE, AND GREENMONT/SEAPORT HILLS MAINTENANCE
DISTRICTS FOR FISCAL YEAR 2024-2025
WHEREAS, the City of Vallejo currently has 27 Landscape Maintenance Districts, fourteen of which were established pursuant to the Improvement Act of 1911 and which are as follows:

Cimarron Hills/Madigan, College Hills, Costa Del Rio (Seaview), Glen Cove I/II, Somerset Highlands I/II, Summit II, Hunter Ranch I/II, Monica Place, Ridgecrest, Somerset Highlands III, Springtree/Fleming Hill, Town & Country I, Woodridge; and Greenmont/Seaport Hills (hereinafter referred to as the “Districts”); and
WHEREAS, the provisions of the Improvement Act of 1911 (California Streets and Highways Code section 5000 et seq.) (hereafter referred to as the "Act") provides for the levy and collection of assessments by the County of Solano on behalf of the City of Vallejo to pay the costs and expenses of operating, maintaining, and servicing the landscaping and all appurtenant facilities and operations related thereto located within the Districts; and
WHEREAS, the City Council has, by previous Resolution, preliminarily approved the Engineer’s Report (hereinafter referred to as the "Report") that describes the assessments against the parcels of land within the Districts for the Fiscal Year commencing July 1, 2024 and ending June 30, 2025; and
WHEREAS, the Fiscal Year 2024-2025 Engineer's Report for the 1911 Act Districts is on file in the City Clerk’s Office (3rd floor) and in the Department of Public Works (4th Floor), City Hall, 555 Santa Clara Street, Vallejo, California 94590; and WHEREAS, the City Council desires to levy and collect assessments against the parcels of land within the Districts for the fiscal year commencing July 1, 2024 and ending June 30, 2025, to pay the costs and expenses of operating, maintaining and servicing the landscaping and all appurtenant facilities and operations related thereto located within the Districts.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL AS FOLLOWS:

Section 1 Following notice duly given, the City Council has held a full and fair public hearing regarding the levy and collection of assessments in the Districts, the Engineer’s Report prepared in connection therewith, and has considered all oral and written statements, protests and communications made or filed by interested persons regarding these matters.

Section 2Based upon its review of the Engineer’s Report, the City Council hereby approves the Report estimating the costs to operate, maintain and service the Districts for Fiscal Year 2024-2025 and finds and determines that the net amount to be assessed upon the lands within the Districts for the fiscal year commencing July 1, 2024 and ending June 30, 2025 shall be apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the estimated special benefits to be received by each parcel from the improvements and services.

Section 3 The City Council hereby levies against and upon all of the real property within the Districts a special assessment upon each $100.00 of assessed value thereof, for the maintenance and operating costs of the Districts for the fiscal year commencing July 1, 2024 and ending June 30, 2025, as follows:

DISTRICT
Cimarron Hills-Madigan $0.162/$100.00
College Hills $0.100/$100.00
Costa Del Rio (Seaview) $0.287/$100.00
Somerset I/II $0.060/$100.00
Hunter Ranch I/II $0.100/$100.00
Monica Place $0.187/$100.00
Ridgecrest $0.115/$100.00
Somerset Ill $0.144/$100.00
Springtree-Fleming $0.195/$100.00
Summit II $0.095/$100.00
Town & Country I $0.150/$100.00
Woodridge $0.071/$100.00
Greenmont/Seaport Hills $0.032/$100.00
Glen Cove I/II $0.190/$100.00
Section 4 Immediately upon the adoption of this Resolution, but in no event later than the third Monday in August following such adoption, the City Clerk shall file a certified copy of the assessments and a certified copy of this Resolution with the Auditor of the County of Solano. Upon such filing, the County Auditor shall enter on the County assessment roll opposite each lot or parcel of land the amount of assessment thereupon as shown in the assessment. The assessments shall be collected at the same time and in the same manner as County taxes are collected and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments. After collection by the County, the net amount of the assessments, after deduction of any compensation due the County for collection, shall be paid to the City of Vallejo, City Treasurer.

Section 5 The Finance Director shall deposit all money representing assessments collected by the County for the Districts to the credit of a fund for each of the fourteen Landscape Maintenance Districts and such money shall be expended only for the maintenance, operation and servicing of each of the Landscape Maintenance Districts.

Adopted by the City Council of the City of Vallejo at a regular meeting held on June 11, 2024 with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
___________________________________
DAWN G. ABRAHAMSON, CITY CLERK

OVERVIEW REPORT
City of Vallejo
Landscape Maintenance Districts
Fiscal Year 2024-25

Pursuant to the Improvement Act of 1911

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Page ii

Table of Contents
Table of Contents ......................................................................................................... ii Introduction ................................................................................................................. 1 Overview.................................................................................................................................... 1 Assessment Process .................................................................................................................. 2 Overview Report ........................................................................................................................ 3 Legal Requirements ...................................................................................................... 4 Method of Apportionment ........................................................................................... 5 Method of Apportionment ........................................................................................................ 5 Discussion of Benefit ................................................................................................................. 5 General versus Special Benefit .................................................................................................. 6 Benefit Finding .......................................................................................................................... 7 Budget Definitions ..................................................................................................... 10 Description of the Districts and Budgets ..................................................................... 14 Cimarron Hills – Madigan Ranch ............................................................................................. 14 College Hills ............................................................................................................................. 17 Sea View (Costa Del Rio) .......................................................................................................... 20 Glen Cove I & II ........................................................................................................................ 23 Greenmont – Seaport Hills ...................................................................................................... 26 Hunter Ranch I/II ..................................................................................................................... 29 Monica Place ........................................................................................................................... 32 Ridgecrest ................................................................................................................................ 35 Somerset Highlands (I/II) ......................................................................................................... 38 Somerset Highlands III ............................................................................................................. 41 Springtree ................................................................................................................................ 44 Summit II ................................................................................................................................. 47 Town & Country ...................................................................................................................... 50 Woodridge ............................................................................................................................... 53

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City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Introduction
Overview
The City of Vallejo (the “City”) annually levies and collects special assessments in order to provide and maintain the improvements within the fourteen (14) separate l andscape maintenance districts (“District” or “ Districts”). The Districts have been formed between the years 1977 and 1981 pursuant to the Improvement Act of 1911, Part 3 of Division 7 of the California Streets and Highways Code (the “1911 Act”). The Districts are as follows:
 Cimarron Hills/Madigan Ranch
 College Hills
 Seaview (Costa del Rio)
 Glen Cove I/II
 Greenmont-Seaport Hills
 Hunter Ranch I/II
 Monica Place
 Ridegecrest
 Somerset I/II
 Somerset III
 Springtree
 Summit II
 Town & Country I
 Woodridge
This Overview Report (the “Report”) describes the Districts, any changes to the Districts, and the proposed assessments for Fiscal Year 20 24-2025. The proposed assessments are based on the estimated cost to maintain the improvements within each District. The Report also details each District’s landscaped improvements, financial information, budget and boundaries.

The R eport contains a section for recommenda tions and analysis based on the financial information presented for each District.

The various improvements provided and assessed within each District may include local street lighting, local landscaping improvements and special services. All local landscaping improvements maintained by the Districts and associated with each District were either installed as a condition of development for properties within the District or were installed for the benefit of the properties within the Districts. The landscaping improvements associated with each District may include parkways, perimeters, entryways, medians, slopes, retention and detention basin areas, internal landscaped amenities, neighborhood parks, open space areas and other easements and public right-of-ways within the Districts.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Improvements within each District may also include turf, ground cover, shrubs and trees, irrigation systems, lighting, water features, entry monuments, drainage systems and associated appurtenances. Special services provided include tree trimming, graffiti removal, weed abatement and landscape maintenance of flood control areas, operations, administration and all services and maintenance required to keep the improvements in a healthy, vigorous, and satisfactory condition.

Similar to landscape improvements, street lighting improvements funded through District assessments were installed for the benefit of properties within each of the Districts. The assessments in each District provide for the maintenance, operation and energy costs related to their specific street light improvements.

Assessment Process
This Report was prepared to establish the budgets for the continued maintenance and services expenditures that would be funded by the proposed 2024-2025 assessments. This Report and the proposed assessments have been made pursuant to the provisions of the 1911 Act.

In each subsequent year for which the assessments will be continued , the City must determine the budgets and costs for the upcoming yea r and allocate these costs to parcels within each District. This Report includes this information. After the Report is completed, the Council may approve the proposed assessments and establish the date for a public hearing on the continuation of the assessments. If the Council approves the proposed assessments by resolution, a notice of public hearing must be published in a local paper.

Following the minimum 10-day time period after publishing the notice, a public hearing is held for the purpose of allowing public testimony about the proposed continuation of the assessments.

This hearing is currently scheduled for June 11, 2024. At this hearing, the Council would consider approval of a resolution ordering the levy of assessments for fiscal year 2024-2025. If so confirmed and approved, the assessments would be submitted to the County Auditor/Controller for inclusion on the property tax rolls for Fiscal Year 2024-2025.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Overview Report
Beginning in 2011 -12, SCI Consulting Group became the Assessment Engineer for these Assessments. To maintain an accurate reference and legally defensible record of the Assessments, pertinent language used in the previous Overview Reports has been retained herein, and the fundamental methodology has been maintained, essentially verbatim. (In most cases, language taken from the previous Overview Report is shown in Times New Roman, 10 pt.

Font.)

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Legal Requirement s
All assessments described in this Report and approved by the City Council are prepared in accordance with the 1911 Act and are in compliance with the provisions of the California Constitution Article XIIID (Proposition 218).

The 1911 Act provides that assessments be determined by applying the established assessment rate to each one hundred dollars of assessed value of each parcel.

On November 5, 1996, California voters approved Proposition 218, which subsequently became a California Constitutional Amendment (Articles XIIIC and XIIID). Proposition 218 established additional requirements with respect to taxes, fees and assessments levied by California agencies. All new and existing assessments (with some exceptions) are required to comply with the substantive and procedural requirements of Article XIIIC & XIIID.

Pursuant to the California Constitution Article XIIID Section 5, certain existing assessments are exempt from the substantive and procedural requirements of Article XIIID Section 4 and property owner balloting for the assessments is not required until such time that the assessments are increased. Specifically, the City determined that all improvements and the annual assessments originally established for the District were part of the conditions of property development and approved by the original property owner (developer). As such, pursuant to Article XIIID Section 5(b), all the property owners approved the existing District assessments at the time the assessments were created (originally imposed pursuant to a 100% landowner petition). Therefore, the existing assessment amount (the maximum assessment rate for each District identified in this Report) is exempt from the procedural requirements Article XIIID Section 4.

The current maximum assessment rates per each one hundred dollars of assessed value of each parcel were originally approved by the property owners. Accordingly, any assessment amount equal to or below the maximum amount is considered an exempt assessment pursuant to Article XIIID Section 5(b). The annual assessments for this fiscal year 2024-2025 are significantly less than the maximum assessment allowed. The proposed assessment for any fiscal year may be increased over the previous fiscal year provided the assessment rate does not exceed the maximum assessment rate for each District. Any proposed new or increased assessment that exceeds the current maximum assessment shall comply with all provisions of Article XIIID Section 4 including a property owner prot est proceeding (property owner assessment balloting).

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Method of Apportionment
Method of Apportionment
Assessments for the 1911 Act landscape maintenance districts of the City of Vallejo are determined by applying the established assessment rate to each one hundred dollars ($100) of assessed value of each parcel.

The word “parcel” refers to an individual pr operty assigned its own Assessor Parcel Number by the Solano County Assessor’s Office. The Solano County Auditor/Controller uses Assessor Parcel Numbers and specific Fund Numbers to identify assessed properties on the tax roll. The annual assessments outlined in this Report are proposed to cover the estimated costs to provide all necessary service, operation, administration, and maintenance required each year to keep these improvements in a healthy, vigorous, and satisfactory condition.

Discussion of Benefit
In summary, the assessments can only be levied based on the special benefit to property. This benefit is received by property over and above any general benefits.

Proposition 218, which added Article XIIID of the California Constitution, provides as follows:
"No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel." Benefit categories have been established that represent the types of special benefit to residential, commercial, industrial and other lots and parcels resulting from the installation, maintenance and servicing lighting and landscaping improvements to be pr ovided with the assessment proceeds.

These categories of special benefit are summarized as follows:

A. Proximity to Improved Landscaped Areas and Other Public Improvements within the Assessment Districts.

B. Access to Improved landscaped areas and Other Public Improvements within the Assessment Districts.

C. Improved Views within the Assessment Districts.

D. Extension of a property’s outdoor areas and green spaces for properties within close proximity to the Improvements.

E. Creation of individual lots for residential and commercial use that, in absence of the assessments, would not have been created.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Case law interpreting Proposition 218 provides enhanced clarity to the definitions of special benefits to properties in three distinct areas:
 Proximity
 Expanded or improved access
 Views
This case law also clarifies that a special benefit is a service or improvement that provides a direct advantage to a parcel and that indirect or derivative advantages resulting from the overall public benefits from a service or improvement are general benefits. The case law also provides specific guidance that park improvements are a direct advantage and special benefit to property that is proximate to a park that is improved by an assessment:
the characterization of a benefit may depend on whether the parcel receives a direct advantage from the improvement (e.g. proximity to a park) or receives an indirect, derivative advantage resulting from the overall public benefits of the improvement (e.g. general enhancement of the district’s property values).

Proximity, improved access and views, in addition to the other special benefits listed above further strengthen the basis of these assessments.

General versus Special Benefit
In absence of the assessments, the Improvements in the Districts would not be provided, so the Improvements are “over and above” what otherwise would be provided. Many of the parcels would not even exist if the assessments were not established because an assessment for the specific Improvements within the Districts was a condition of development approval.

All of the Assessment proceeds derived from the District s will be utilized to fund the cost of providing a level of tangible “special benefits” in the form of landscaped parkways, landscaped medians, landscaped corridors, open space areas and other Improvements and costs incidental to providing the Improvements and collecting the Assessments.

Although these Improvements may be available to the general public at large, the permanent public Improvements in the District s were specifically designed, located and created to provide additional and improved public resources for the direct advantage of property inside the Districts, and not the public at large. Other properties that are either outside the District s or within the Districts and not assessed, do not enjoy the unique proximity, access, views and other special benefit factors described previously. Moreover, the homes in the District s would not have been built if the Assessments were not established because an assessment for the Improvements was a condition of development approval.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Benefit Finding
In summary, real property located within the boundaries of the Districts distinctly and directly benefits from closer proximity, access and views of Improvements funded by the Assessments, the creation of developable parcels and from the extension of usable land area provided by the assessments. The Improvements are specifically designed to serve properties in the Districts, not other properties or the public at large. The Districts have been narrowly drawn to include those parcels that receive a direct a dvantage from the Improvements. The public at large and other properties outside the Districts receive only limited benefits from the Improvements because they do not have proximity, good access or views of the Improvements. These are special benefits to property in the District s in much the same way that sewer and water facilities, sidewalks and paved streets enhance the utility and desirability of property and make them more functional to use, safer and easier to access.

Without the Assessments, the public improvements within the Districts would not be maintained and would turn into brown, unmaintained and unusable public improvements and public lands.

If this happened, it would create a significant and material negative impact on the desirability, utility and value of property in the District s. Most importantly, without the Assessments, the developed properties would not exist, because the subdivisions and development proposals would not have been approved. The Improvements are, therefore, clearly above what otherwise would be provided and the Improvements uniquely and specially benefit parcels in the District s in a way that is not enjoyed by the general public or other property. We therefore conclude that all the Improvements funded by the Assessment are of special benefit to the identified benefiting properties located within the Districts and that the value of the special benefits from such Improvements to property in the Districts reasonably exceeds the cost of the Asse ssments for every assessed parcel in the Districts . (In other words, as required by Proposition 218; the reasonable cost of the proportional special benefit conferred on each parcel reasonably exceeds the cost of the assessments.) Any general benefits to surrounding properties outside of the Districts, if there were any, are collateral and conferred concomitantly.

The original determination of benefits to property and the method of special benefit apportionment to property were developed by Willdan Financial Services when the Districts were originally approved by property owners as noted in the Description of Districts section of this Report. The description of benefits and the determination and apportionment of benefits to property in this Report are consistent with the original benefit determination and apportionment.

The original method of apportionment of assessment and other relevant elements of the original Reports for the Districts are hereby incorporated by reference.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Quantification of General Benefit
Although the analysis used to support these assessments concludes that the benefits are solely special, as described above, consideration is made for the suggestion that a portion of the benefits are general. General benefits cannot be funded by these assessments - the funding must come from other sources.

The maintenance and servicing of these improvements is also partially funded, directly and indirectly from other sources including the City of Vallejo , Solano County and the State of California. This funding comes in the form of grants, development fees, special programs, and general funds, as well as direct maintenance and servicing of facilities (e.g. curbs, gutters and streets, etc.) This funding from other sources more than compensates for general benefits, if any, received by the properties within the assessments district.

The General Benefits from thes e Assessments may be quantified as illustrated in the following table.

Benefit Factor
Relative
Weight
General Benefit
Contribution
Relative General
Benefit
Creati on of parcel s 90 0% 0
Proximity and access to open space and landscape areas 5 10% 0.5 Improved vi ews 5 10% 0.5
100 1
Total Cal cul ated General Benefi t = 1.0%
As a result, City of Vallejo will contribute at least 1% of the total budget from sources other than the assessment. This contribution offsets any general benefits from the assessment services.

This general benefit contribution is the sum of the following components:

The City of Vallejo owns, maintains, rehabilitates and replaces curb and gutter along the border of the Districts improvements. This curb and gutter serves to support, contain, retain, manage irrigation flow and growth, and provide a boundary for the improvements. The contribution from the City of Vallejo towards general benefit from the maintenance, rehabilitation and replacement of the curb and gutter is conservatively estimated to be 1%.

The City of Vallejo owns and maintains local public streets along the border of the District s improvements. These public streets provide access to the improvements for its enjoyment as well as efficient maintenance. The contribution from the City of Vallejo towards general benefit from the maintenance of local public streets is conservatively estimated to be 1%.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

The value of the construction of the improvements can be quantified and monetized as an annuity. Since this construction was performed and paid for by non -assessment funds, this “annuity” can be used to offset general benefit costs, and is conserv atively estimated to contribute 25%.

Therefore, the total General Benefit is conservatively quantified at 1.0% which is more than offset by the total non-assessment contribution towards general benefit of 27%.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Budget Definitions
The following provides a summary of the services and costs that are included in the District Budgets:

Direct Costs:

Contract Maintenance Costs — Includes all contracted labor, material and equipment required to properly maintain the landscaping, irrigation systems, drainage systems, fencing, and entry monuments within the District. All improvements within the District are maintained and serviced on a regular basis.

Salaries & Benefits — Staff time devoted to managing and inspecting Districts. The Public Works LMD reimbursement is proportionally spread amongst twenty-seven (27) Districts based on each District’s budgeted direct and maintenance expense, inspections as a percentage of total costs in these categories for all Districts. Inspection costs are budgeted directly to the District as Field Inspection based on the historical and projected time spent in the inspection efforts.

Services & Supplies - Vehicles, supplies and services devoted to managing and inspecting Districts.

Landscape Water — Utility costs for water required to irrigate landscaped areas.

Utilities — Includes the cost of the furnishing of electricity required for the irrigation systems and hardwire telephone connections at upgraded irrigation controllers, monitored by City Staff.

Landscape Rehabilitation & Vandalism — Landscape projects, which significantly benefit and upgrade a specific Landscape Maintenance District. These costs reflect only a proportional share of the entire cost of the project and are noted because the amount of design, planning, coordination and execution. This budget item represents a cost to the individual Landscape Maintenance District, which is representative and has been identified by the city as above normal routine landscape maintenance inspection.

Vandalism includes repairs and rehabilitation that are generally unforeseen and not normally included in the yearly maintenance contract costs. This may include repair of damaged amenities due to vandalism, storms, frost, etc. These upgrades could include replacing plant materials and/or renovation of irrigation or lighting systems.

Capital Projects – This item includes major repairs or capital improvement projects.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Administration Costs:

Administration & Overhead — The cost allocation of all particular departments and staff of the City, for providing general support, services and operations related to the various districts, enterprises and accounts of the City.

County Administration Fee — This is the estimated cost to the District for the County to collect District assessments on the property tax bills. This charge is based on a flat rate per fund number plus a charge per assessment levied.

Professional Services — This is the estimated cost to the District for the Assessment Engineer to prepare this report and to calculate and submit the assessments to the Solano County Auditor’s office.

Levy Breakdown:

Operating Reserve Collection/(Transfer) — This budget item is provided to illustrate collection by the District of funds to operate the District from the time period of July 1 (beginning of the Fiscal Year) through January or when the County provides the City with the first installment of assessments collected from the property tax bills. Transfer amounts (Negative amounts) shown for this budget item represent transfers from the reserve fund that reduces the Balance to Levy.

Maintaining an adequately funded reserve fund eliminates the need for the City to transfer funds from non-District accounts to pay for operational expenses during the first half of the fiscal year and also provides the District with sufficient funds to address any unforeseen or unusual expenditures that may occur during the year.

Rehabilitation Fund Collection/(Transfer) — This budget item is provided to illustrate collection by the District of funds to cover costs of repairs, landscape maintenance that may be unforeseen and are not normally included in the yearly maintenance contract costs or for planned capital improvement projects. These amounts are held in or paid from the refurbishment/rehabilitation fund. Negative amounts shown for this budget item are transfers from the refurbishment/rehabilitation fund to be used to reduce t he Balance to Levy. Transfer amounts (Negative amounts) will only occur after the planned projects have been completed and excess funds are being credited back to the District’s regular accounts. The refurbishment/rehabilitation fund eliminates the need for the City to transfer funds from non -District accounts. The Rehabilitation fund can be utilized to cover operating costs should the revenue and reserve fund be insufficient.

Other Revenue Source — This item includes additional funds designated for the District that are not annual assessments. These funds are applied to reduce assessments, and may be from non - District or District sources including City General Fund Contributions and/or interest earnings. Any funds indicated on this line will be shown as a negative number indicating a reduction in the amount to be levied and represent funds that do not have to be repaid.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Balance to Levy — This is the total amount to be collected for the current fiscal year through assessments. The Balance to Levy represents the sum of Total Direct and Administration Costs, Reserve collections or transfers, Rehabilitation collections or transfers, contributions from other sources and contribution repayments. Only those costs related to the improvements identified as special benefits are levied and collected on the tax roll.

Districts Statistics:

Total Parcels Levied — The total number of parcels levied within the District boundary.

Anticipated Total Assessed Values/$100 — The sum of all the assessed values of all parcels within the District as established by the Solano County Assessor’s Office divided by $100.

Rate per $100 of AV — The established assessment rate to each one hundred dollars ($100) of assessed value of each parcel.

Minimum Cost Recovery Rate per $100 of AV— The estimated assessment rate to each one hundred dollars ($100) of assessed value of each parcel to recover sufficient revenue for the District Direct, Administration and Rehabilitation costs.

Fund Balance Information:

Beginning Operating Reserve Fund Balance — The projected reserve fund balance as provided by the City of Vallejo.

Operating Reserve Fund Adjustments — Positive amounts shown for this budget item represent additions to the reserve fund from levy revenue exceeding the total of all Direct, District Administration and Rehabilitation Costs. Surplus levy revenue is allocated to the reserve fund until the balance is equivalent to six months of levy revenue. The reserve fund negative amounts shown for this budget item represent transfers from the reserve fund to be used to reduce the Balance to Levy as a result of total Direct and District Administration Costs exceeding total levy revenue.

Additionally, negative amounts shown for this budget item may represent a reduction of the reserve fund balance in excess of six months of levy revenue; excess balances may be used to increase the refurbishment/rehabilitation fund.

Anticipated Operating Reserve Balance — The projected ending balance in the reserve fund as based on activity provided by the City of Vallejo. A negative Operating Reserve Fund balance represents cumulative contributions from the General Fund.

Beginning Rehabilitation Reserve Fund Balance — The projected rehabilitation fund balance as provided by the City of Vallejo.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Rehabilitation Reserve Fund Adjustments — Positive amounts shown for this budget item represents additions to the rehabilitation fund from levy revenue. The rehabilitation fund negative amounts shown for this budget item represent transfers from the rehabilitation fund to be used to reduce the Balance to Levy as a result of excess funds on project completion.

Anticipated Rehabilitation Reserve Balance — The projected ending balance in the rehabilitation fund as based on activity provided by the City of Vallejo. A negative Rehabilitation Reserve Fund balance represents cumulative contributions from the General Fund.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Description of the Districts and Budgets
Cimarron Hills – Madigan Ranch
The Cimarron Hills – Madigan Ranch Landscape Maintenance District serves a residential neighborhood of ten developments located in northeast Vallejo. The District is fully developed.

Special District Features
 The District was formed in 1979.
 The District has 12 acres of native and ornamental ground cover, shrubbery and trees.  The District has 13 acres of weed control and plantings.  Weed control in open space areas assists in fire protection.  Ad Valorem rate per $100 of assessed valuation: Current Rate: $0.162, Maximum Rate:
$1.50.

Boundaries
The District lies within the City of Vallejo, generally located within the area bounded by Fairgrounds Drive, Napa County line, Borges Lane, and Griffin Drive including open space below Highway 80.

Improvements
The District maintains landscaping and weed control on the following areas:

Along Fairgrounds Drive near the intersection of Taper to the Napa County Line.  Borges Lane to Griffin Drive.
 Open space below Highway 80 including the water tank site.

Financial Information
The Direct Costs of the District have not changed significantly from fiscal year 2023-2024 to fiscal year 2024-2025. The proposed assessment is below the maximum rate and is considered an exempt assessment pursuant to Californian Constitution Article XIIID Section 5(b).

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

The amounts identified as “Landscape Rehabilitation” or “Capital Projects” may be budgeted and spent each fiscal year as shown, or collected and held for the future in the Rehabilitation Fund.

The program can also draw from the Operating Reserve Fund as necessary if funds are in excess of six months of levy revenue. Replacement, rehabilitation or refurbishment of the improvements is an essential part of maintenance, but these projects and expenses will often impact the long- term financial stability of the District. Prior to the implementation of any rehabilitation plan, the City should closely evaluate the merits of the project.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Direct Costs 2024-25 Budget
Contract Maintenance Costs $53,710
Salaries & Benefits $34,489
Services & Supplies $4,277
Landscape Water $15,000
Utilities $1,680
Landscape Rehabilitation / Vandalism $15,000
Capital Projects $0
Total Direct Costs $124,156
Administration Costs
Administration & Overhead $20,582
County Administration Fees $0
Professional Fees $2,244
Total Administration Costs $22,826
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $146,982
Contribution to / (from) Reserve Fund $0
Contribution to / (from) Rehabilitation Fund $270,458
Contribution (from) General Fund / Other Revenue ($23,564) Balance to Levy $393,876
District Statistics
Total Parcels 811
Total Parcels Levied 811
Anticipated Total Assessed Value / $100 $2,431,335.33
Proposed Rate per $100 of Assessed Value $0.162
Maximum Rate per $100 of Assessed Value $1.50
Total Assessment Levy $393,876.32
Fund Balance Information
Beginning Operating Reserve Fund Balance $73,491.00
Operating Reserve Fund Adjustments $0.00
Anticipated Operating Reserve Fund Balance $73,491.00
Beginning Rehabilitation Reserve Fund Balance $2,282,944.00 Rehabilitation Reserve Fund Adjustments $270,458.00
Anticipated Rehabilitation Reserve Fund Balance $2,553,402.00 Anticipated Total Ending Fund Balance $2,626,893.00
Estimate of Cost
City of V allejo
Cimarron Hills / Madigan Ranch Landscape Maintenance District Fund Number 0189 (#171)

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Recommendations
The Reserve Fund balance for the District is adequately funded.

The following are recommendations to the City:
 Ensure the District Reserve Fund remains adequately funded.  Consider decreasing the assessment rate if direct costs are anticipated to remain at the current level.

College Hills
The College Hills Landscape Maintenance District (District) is a residential neighborhood consisting of two developments located in northeast Vallejo. The District is fully developed.

Special District Features
 The District was formed in 1977.
 The District has 2 acres of ornamental and native ground cover, shrubbery, and trees.  The District has 0.5 acre of weed control and plantings.  Weed control in open space areas assists in fire protection.  Concrete walkway and sound wall.
 Ad Valorem rate per $100 of assessed valuation: Current Rate: $0.100, Maximum Rate:
$1.50.

Boundaries
The District lies within the city of Vallejo, generally located within the area bounded by Fairgrounds Drive, Whitney Avenue, and Olympic Drive.

Improvements
The District maintains landscaping and weed control in the following areas:
 Slope along the west side of Fairgrounds Drive, including the concrete walkway and sound wall.
 North side of Whitney Avenue, between Fairgrounds Drive and Pembroke Drive.  Easement behind Chapman and above Frodham Circle up to the access walkway.

Financial Information
The Direct Costs of the District have not changed significantly from fiscal year 2023-2024 to fiscal year 2024-2025. The proposed assessment is below the maximum rate and is considered an exempt assessment pursuant to Californian Constitution Article XIIID Section 5(b).

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

The amounts identified as “Landscape Rehabilitation” or “Capital Projects” may be budgeted and spent each fiscal year as shown, or collected and held for the future in the Rehabilitation Fund.

The program can also draw from the Operating Reserve Fund as necessary if funds are in excess of six months of levy revenue. Replacement, rehabilitation or refurbishment of the improvements is an essential part of maintenance, but these projects and expenses will often impact the long- term financial stability of the District. Prior to the implementation of any rehabilitation plan, the City should closely evaluate the merits of the project.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Direct Costs 2024-25 Budget
Contract Maintenance Costs $12,997
Salaries & Benefits $8,710
Services & Supplies $1,080
Landscape Water $1,000
Utilities $568
Landscape Rehabilitation / Vandalism $7,000
Capital Projects $0
Total Direct Costs $31,355
Administration Costs
Administration & Overhead $5,198
County Administration Fees $0
Professional Fees $300
Total Administration Costs $5,498
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $36,853
Contribution to / (from) Reserve Fund $0
Contribution to / (from) Rehabilitation Fund $19,477
Contribution (from) General Fund / Other Revenue ($3,637) Balance to Levy $52,693
District Statistics
Total Parcels 213
Total Parcels Levied 213
Anticipated Total Assessed Value / $100 $526,925.83
Proposed Rate per $100 of Assessed Value $0.100
Maximum Rate per $100 of Assessed Value $1.50
Total Assessment Levy $52,692.58
Fund Balance Information
Beginning Operating Reserve Fund Balance $18,426.50
Operating Reserve Fund Adjustments $0.00
Anticipated Operating Reserve Fund Balance $18,426.50
Beginning Rehabilitation Reserve Fund Balance $345,282.50 Rehabilitation Reserve Fund Adjustments $19,477.00
Anticipated Rehabilitation Reserve Fund Balance $364,759.50 Anticipated Total Ending Fund Balance $383,186.00
Estimate of Cost
City of V allejo
College Hills Landscape Maintenance District
Fund Number 0119 (#175)

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Recommendations
The Reserve Fund balance for the District is adequately funded. The following are recommendations to the City:
 Ensure the District Reserve Fund remains adequately funded.  Consider decreasing the assessment rate if direct costs are anticipated to remain at the current level.

Sea View (Costa Del Rio)
The District lies within the City of Vallejo, generally located within the area bounded by Seaport Drive, Seawind Drive, Moonraker Drive, Sea Crest, and Schooner Way.

Special District Features
The District was formed in 1980.

The District has 5 acres of native and ornamental ground cover, shrubbery and trees.

The District has 1.5 acre of weed control and plantings.

Weed control in open space areas assists in fire protection.

Ad Valorem rate per $100 of assessed valuation: Current Rate: $0.287, Maximum Rate:
$4.00.

Boundaries
The District lies within the City of Vallejo, generally located within the area bounded by Seaport Drive, Seawind Drive, Moonraker Drive, Sea Crest, and Schooner Way.

Improvements
The District maintains landscaping and weed control in the following areas:
 Landscaping and irrigation along Seaport Drive, Seawind Drive, Moonraker Drive, the upper most north facing slope of Sea Crest and Schooner Way.  Open space weed control at the point on Seawind Drive.  Street lights
 Sidewalks including curbs, gutters and striping
 Retaining walls
 Street signs
 Street maintenance
There are currently several rehabilitation projects in the District needed i.e. street paving, curb, gutter and sidewalk replacements, irrigation upgrades and vegetation replacement.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Financial Information
The Direct Costs of the District have decreased from fiscal year 2023-2024 to fiscal year 2024 - 2025 due to decreased maintenance costs . As noted above there are several rehabilitation projects pending that the rehabilitation reserve fund is currently not adequate to fund. The assessment was increased fiscal year 2017-2018 in order to accumulate enough funds to complete these projects in the future. The proposed assessment is below the maximum rate and is considered an exempt assessment pursuant to Californian Constitution Article XIIID Section 5(b).

The amounts identified as “Landscape Rehabilitation” or “Capital Projects” may be budgeted and spent each fiscal year as shown, or collected and held for the future in the Rehabilitation Fund.

The program can also draw from the Operating Reserve Fund as necessary if funds are in excess of six months of levy revenue. Replacement, rehabilitation or refurbishment of the improvements is an essential part of maintenance, but these projects and expenses will often impact the long- term financial stability of the District. Prior to the implementation of any rehabilitation plan, the City should closely evaluate the merits of the project.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Direct Costs 2024-25 Budget
Contract Maintenance Costs $16,042
Salaries & Benefits $20,559
Services & Supplies $2,550
Landscape Water $15,000
Utilities $360
Landscape Rehabilitation / Vandalism / Street Sweeping $19,500 Capital Projects $0
Total Direct Costs $74,011
Administration Costs
Administration & Overhead $12,269
County Administration Fees $0
Professional Fees $778
Total Administration Costs $13,047
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $87,058
Contribution to / (from) Reserve Fund $0
Contribution to / (from) Rehabilitation Fund $55,713
Contribution (from) General Fund / Other Revenue ($6,224) Balance to Levy $136,547
District Statistics
Total Parcels 125
Total Parcels Levied 125
Anticipated Total Assessed Value / $100 $475,773.48
Proposed Rate per $100 of Assessed Value $0.287
Maximum Rate per $100 of Assessed Value $4.00
Total Assessment Levy $136,546.99
Fund Balance Information
Beginning Operating Reserve Fund Balance $43,529.00
Operating Reserve Fund Adjustments $0.00
Anticipated Operating Reserve Fund Balance $43,529.00
Beginning Rehabilitation Reserve Fund Balance $578,875.00 Rehabilitation Reserve Fund Adjustments $55,713.00
Anticipated Rehabilitation Reserve Fund Balance $634,588.00 Anticipated Total Ending Fund Balance $678,117.00
Estimate of Cost
City of V allejo
Seaview (Costa Del Rio) Landscape Maintenance District
Fund Number 0121 (#166)

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Recommendations
The Reserve Fund balance for the District is not adequately funded due to pending rehabilitation projects in the District.

The following are recommendations to the City:
 Ensure the District Reserve Fund adequately funded.
 Increase the assessment in the future in order to provide adequate funding of capital improvement and rehabilitation projects.

Glen Cove I & II
The Glen Cove One and Two Landscape Maintenance District (District) serves a residential neighborhood located in southeast Vallejo. The District is fully developed.

Special District Features
 The District was formed in 1978 with three annexations occurring in 1979 and 1980.  The District has 3 acre of ornamental and native landscaping which includes ground cover, shrubbery and trees.
 The District has 7 acres of weed control and plantings.  Weed control in open space areas assists in fire protection.  Ad Valorem rate per $100 of assessed valuation: Current Rate: $0.19, Maximum Rate:
$1.50.

Boundaries
The District lies within the City of Vallejo, generally located within the area bounded by Honeydew Drive, Highway 780, Peppercorn & Wildberry Court, Wildflower Drive, Shady Lane and Silktree Lane.

Improvements
The District maintains landscaping and weed control in the following areas:
 South side of the street just across from the entrance to the shopping center and east to the rear fence line of lot 60 on Honeydew Drive.
 Stonewood Court cul-de-sac along the east side of the Highway 780 fence line and along the rear yard fences of Peppercorn and Wildberry Court.  East and west sides of Shady Lane to Wildflower Drive including the v-ditches and fence line of Highway 780.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

 Downhill slope side of Wildflower Drive including the v-ditches and the out fall structures as well as the siltation basin on Wildflower Drive.  The east and west sides of Silktree up to the fence lines on each side.  The median island on Bluebell Place and the landscaped slopes of Wildflower, Ironwood, Buckeye, Applenut, and Dogwood Lane.

Financial Information
The Direct Costs of the District have not changed significantly from fiscal year 2023-2024 to fiscal year 2024 -2025. The proposed assessment is below the maximum rate and is considered an exempt assessment pursuant to Californian Constitution Article XIIID Section 5(b).

The amounts identified as “Landscape Rehabilitation” or “Capital Projects” may be budgeted and spent each fiscal year as shown, or collected and held for the future in the Rehabilitation Fund.

The program can also draw from the Operating Reserve Fund as necessary if funds are in excess of six months of levy revenue. Replacement, rehabilitation or refurbishment of the improvements is an essential part of maintenance, but these projects and expenses will often impact the long- term financial stability of the District. Prior to the implementation of any rehabilitation plan, the City should closely evaluate the merits of the project.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Direct Costs 2024-25 Budget
Contract Maintenance Costs $32,588
Salaries & Benefits $26,354
Services & Supplies $3,268
Landscape Water $10,861
Utilities $1,800
Landscape Rehabilitation / Vandalism $20,000
Capital Projects $0
Total Direct Costs $94,871
Administration Costs
Administration & Overhead $15,728
County Administration Fees $0
Professional Fees $1,068
Total Administration Costs $16,796
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $111,667
Contribution to / (from) Reserve Fund $0
Contribution to / (from) Rehabilitation Fund $89,986
Contribution (from) General Fund / Other Revenue ($14,224) Balance to Levy $187,429
District Statistics
Total Parcels 239
Total Parcels Levied 239
Anticipated Total Assessed Value / $100 $986,469.89
Proposed Rate per $100 of Assessed Value $0.190
Maximum Rate per $100 of Assessed Value $1.50
Total Assessment Levy $187,429.28
Fund Balance Information
Beginning Operating Reserve Fund Balance $55,833.50
Operating Reserve Fund Adjustments $0.00
Anticipated Operating Reserve Fund Balance $55,833.50
Beginning Rehabilitation Reserve Fund Balance $1,366,557.50 Rehabilitation Reserve Fund Adjustments $89,986.00
Anticipated Rehabilitation Reserve Fund Balance $1,456,543.50 Anticipated Total Ending Fund Balance $1,512,377.00
Estimate of Cost
City of V allejo
Glen Cove I & II Landscape Maintenance District
Fund Number 0191 (#182)

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Recommendations
The Reserve Fund balance for the District is adequately funded.

The following are recommendations to the City:
 Ensure the District Reserve Fund continues to be adequately funded.  Decrease the assessment rate if direct costs are anticipated to remain at the current level in order to decrease the contribution to the Reserve Fund.

Greenmont – Seaport Hills
The Greenmont – Seaport Hills Landscape Maintenance District (District) serves a residential area of 4 developments located in northeast Vallejo. The District is fully developed.

Special District Features
The District was formed in 1978 with one annexation in 1979.

The District has 10 acres of ornamental and native landscaping which includes wild flowers and native grasses acting as ground cover, shrubbery and trees.

The entire District is treated as a weed control District for purposes of fire protection when fire season is declared each year in May.

Ad Valorem rate per $100 of assessed valuation: Current Rate: $.032, Maximum Rate: $1.25.

Boundaries
The District lies within the City of Vallejo, generally located within the area bounded by Columbus Parkway, Greenmont Drive, and Devlin Drive.

Improvements
The District maintains landscaping and weed control in the following areas:
 Slopes surrounding the residential neighborhood primarily overlooking Columbus Parkway and Greenmont Drive as well as Devlin Drive.

Financial Information
The Direct Costs of the District have increased from fiscal year 2023-2024 to fiscal year 2024-2025 due to increased landscape rehabilitation costs. The proposed assessment is below the maximum rate and is considered an exempt assessment pursuant to Californian Constitution Article XIIID Section 5(b).

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

The amounts identified as “Landscape Rehabilitation” or “Capital Projects” may be budgeted and spent each fiscal year as shown, or collected and held for the future in the Rehabilitation Fund.

The program can also draw from the Operating Reserve Fund as necessary if funds are in excess of six months of levy revenue. Replacement, rehabilitation or refurbishment of the improvements is an essential part of maintenance, but these projects and expenses will often impact the long- term financial stability of the District. Prior to the implementation of any rehabilitation plan, the City should closely evaluate the merits of the project.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Direct Costs 2024-25 Budget
Contract Maintenance Costs $15,405
Salaries & Benefits $12,280
Services & Supplies $1,523
Landscape Water $0
Utilities $0
Landscape Rehabilitation / Vandalism $15,000
Capital Projects $0
Total Direct Costs $44,208
Administration Costs
Administration & Overhead $7,329
County Administration Fees $0
Professional Fees $251
Total Administration Costs $7,580
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $51,788
Contribution to / (from) Reserve Fund $0
Contribution to / (from) Rehabilitation Fund ($5,350)
Contribution (from) General Fund / Other Revenue ($2,378) Balance to Levy $44,060
District Statistics
Total Parcels 407
Total Parcels Levied 407
Anticipated Total Assessed Value / $100 $1,376,870.37
Proposed Rate per $100 of Assessed Value $0.032
Maximum Rate per $100 of Assessed Value $1.25
Total Assessment Levy $44,059.85
Fund Balance Information
Beginning Operating Reserve Fund Balance $25,894.00
Operating Reserve Fund Adjustments $0.00
Anticipated Operating Reserve Fund Balance $25,894.00
Beginning Rehabilitation Reserve Fund Balance $211,915.00 Rehabilitation Reserve Fund Adjustments ($5,350.00)
Anticipated Rehabilitation Reserve Fund Balance $206,565.00 Anticipated Total Ending Fund Balance $232,459.00
Estimate of Cost
City of V allejo
Greenmont Seaport Hills Landscape Maintenance District
Fund Number 0187 (#168)

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Recommendations
The Reserve Fund balance for the District is adequately funded.

The following are recommendations to the City:
 Ensure the District Reserve Fund remains adequately funded.  Consider decreasing the assessment rate if direct costs are anticipated to remain at the current level.

Hunter Ranch I/II
The Hunter Ranch I/II Landscape Maintenance District serves a residential neighborhood of two developments located in northeast Vallejo. The District is fully developed.

Special District Features
 The District was initially formed in 1981.
 The District has 2 acres of native and ornamental ground cover, shrubbery and trees.  The District has 6 acres of plantings and weed control.  Weed control in open areas assists in fire protection.  Ad Valorem rate per $100 of assessed valuation: Current Rate: $.100, Maximum  Rate: $1.50.

Boundaries
The District lies within the City of Vallejo, generally located within the areas bounded by Foothill Drive, Sterling Drive, Redwood Parkway, and Doncaster.

Improvements
The District maintains landscaping and weed control in the following areas:
 South side of Sterling from the sound wall at Ascot Drive to the curve at Legend Drive.  North and south sides of each crossing at Clydesdale, Pacer, and Dapples Drives including the open spaces between each street crossing to Redwood Parkway behind the fence line.
 Landscaping strip on the east and west side of the intersection of Doncaster and Redwood Parkway.

Planned capital improvement projects include remove and replace landscape and irrigation to keep up with current standards.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Financial Information
The Direct Costs of the District have not changed significantly from fiscal year 2023-2024 to fiscal year 2024 -2025. The proposed assessment is below the maximum rate and is considered an exempt assessment pursuant to Californian Constitution Article XIIID Section 5(b).

The amounts identified as “Landscape Rehabilitation” or “Capital Projects” may be budgeted and spent each fiscal year as shown, or collected and held for the future in the Rehabilitation Fund.

The program can also draw from the Operating Reserve Fund as necessary if funds are in excess of six months of levy revenue. Replacement, rehabilitation or refurbishment of the improvements is an essential part of maintenance, but these projects and expenses will often impact the long- term financial stability of the District. Prior to the implementation of any rehabilitation plan, the City should closely evaluate the merits of the project.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Direct Costs 2024-25 Budget
Contract Maintenance Costs $7,002
Salaries & Benefits $12,986
Services & Supplies $1,610
Landscape Water $15,000
Utilities $150
Landscape Rehabilitation / Vandalism $10,000
Capital Projects $0
Total Direct Costs $46,748
Administration Costs
Administration & Overhead $7,750
County Administration Fees $0
Professional Fees $667
Total Administration Costs $8,417
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $55,165
Contribution to / (from) Reserve Fund $0
Contribution to / (from) Rehabilitation Fund $70,967
Contribution (from) General Fund / Other Revenue ($9,137) Balance to Levy $116,995
District Statistics
Total Parcels 377
Total Parcels Levied 377
Anticipated Total Assessed Value / $100 $1,169,949.01
Proposed Rate per $100 of Assessed Value $0.100
Maximum Rate per $100 of Assessed Value $1.50
Total Assessment Levy $116,994.90
Fund Balance Information
Beginning Operating Reserve Fund Balance $27,582.50
Operating Reserve Fund Adjustments $0.00
Anticipated Operating Reserve Fund Balance $27,582.50
Beginning Rehabilitation Reserve Fund Balance $886,097.50 Rehabilitation Reserve Fund Adjustments $70,967.00
Anticipated Rehabilitation Reserve Fund Balance $957,064.50 Anticipated Total Ending Fund Balance $984,647.00
Estimate of Cost
City of V allejo
Hunter Ranch I & II Landscape Maintenance District
Fund Number 0172 (#181)

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Recommendations
The Reserve Fund balance for the District is adequately funded.

The following are recommendations to the City:
 Ensure the District Reserve Fund remains adequately funded.  Decrease the assessment rate provided the current level of service is unchanged and there are no unforeseen expenditures in order to decrease the contribution to the Reserve Fund.

Monica Place
The Monica Place Landscape Maintenance District (District) serves a residential neighborhood located in northeast Vallejo. The District is fully developed.

Special District Features
 The District was formed in 1976.
 The District has 1,000 square feet of weed control and plantings.  Landscape is ornamental ground cover.
 Weed control areas along Monica Place assist in fire protection and protection of the asphalt.
 Ad Valorem rate per $100 of assessed valuation: Current Rate: $.187, Maximum Rate:
$1.25.

Boundaries
The District lies within the City of Vallejo, generally located along the roadside of Monica Place.

Improvements
The District maintains weed control easements found along the edge of the asphalt and behind the sidewalk along Monica Place.

Financial Information
The Direct Costs of the District have not changed significantly from fiscal year 2023-2024 to fiscal year 2024 -2025. The proposed assessment is below the maximum rate and is considered an exempt assessment pursuant to Californian Constitution Article XIIID Section 5(b).

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

The amounts identified as “Landscape Rehabilitation” or “Capital Projects” may be budgeted and spent each fiscal year as shown, or collected and held for the future in the Rehabilitation Fund.

The program can also draw from the Operating Reserve Fund as necessary if funds are in excess of six months of levy revenue. Replacement, rehabilitation or refurbishment of the improvements is an essential part of maintenance, but these projects and expenses will often impact the long- term financial stability of the District. Prior to the implementation of any rehabilitation plan, the City should closely evaluate the merits of the project.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Direct Costs 2024-25 Budget
Contract Maintenance Costs $319
Salaries & Benefits $0
Services & Supplies $0
Landscape Water $0
Utilities $0
Landscape Rehabilitation / Vandalism $0
Capital Projects $0
Total Direct Costs $319
Administration Costs
Administration & Overhead $0
County Administration Fees $0
Professional Fees $17
Total Administration Costs $17
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $336
Contribution to / (from) Reserve Fund $0
Contribution to / (from) Rehabilitation Fund $3,105
Contribution (from) General Fund / Other Revenue ($418) Balance to Levy $3,023
District Statistics
Total Parcels 5
Total Parcels Levied 5
Anticipated Total Assessed Value / $100 $16,164.63
Proposed Rate per $100 of Assessed Value $0.187
Maximum Rate per $100 of Assessed Value $1.25
Total Assessment Levy $3,022.79
Fund Balance Information
Beginning Operating Reserve Fund Balance $168.00
Operating Reserve Fund Adjustments $0.00
Anticipated Operating Reserve Fund Balance $168.00
Beginning Rehabilitation Reserve Fund Balance $41,610.00 Rehabilitation Reserve Fund Adjustments $3,105.00
Anticipated Rehabilitation Reserve Fund Balance $44,715.00 Anticipated Total Ending Fund Balance $44,883.00
Estimate of Cost
City of V allejo
Monica Place Road Landscape Maintenance District
Fund Number 0163 (#167)

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Recommendations
The Reserve Fund balance for the District is adequately funded.

The following are recommendations to the City:
 Ensure the District Reserve Fund remains adequately funded.  Consider decreasing the assessment in the future provided the current level of service is unchanged and there are no unforeseen expenditures.

Ridgecrest
The Ridgecrest Point Landscape Maintenance District (District) serves a residential neighborhood located in northeast Vallejo. The District is fully developed.

Special District Features
 The District was formed in 1978.
 Ad Valorem rate per $100 of assessed valuation: Current Rate: $0.115, Maximum Rate:
$1.50.
 The District is composed of six Pacific Gas & Electric easements and one area of ornamental plantings. The PG&E easements are composed of four with ornamental plants and two with weed height control and native/drought resistant plants.  Weed control assists in fire protection.

Boundaries
The District lies within the City of Vallejo, generally located within the Woodvale Court cul-de-sac and the area bounded by Sylvia Court, Hale Street, Delgado Street, Clatyon Court, Elna Drive, Henry Street, and Woodvale Court.

Improvements
The District maintains landscaping and weed control in the following areas:
 The PG&E easements found within chain-link fence enclosures on each side of Woodvale Street crossing extending north to and crossing Skyline Drive and along the south side of Goheen Circle
 Rear yard fence lines.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Financial Information
The Direct Costs of the District not changed significantly from fiscal year 2023-2024 to fiscal year 2024-2025. This proposed assessment is below the maximum rate and is considered an exempt assessment pursuant to Californian Constitution Article XIIID Section 5(b).

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Direct Costs 2024-25 Budget
Contract Maintenance Costs $15,277
Salaries & Benefits $0
Services & Supplies $0
Landscape Water $4,000
Utilities $0
Landscape Rehabilitation / Vandalism $15,000
Capital Projects $0
Total Direct Costs $34,277
Administration Costs
Administration & Overhead $0
County Administration Fees $0
Professional Fees $390
Total Administration Costs $390
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $34,667
Contribution to / (from) Reserve Fund $0
Contribution to / (from) Rehabilitation Fund $36,292
Contribution (from) General Fund / Other Revenue ($2,468) Balance to Levy $68,491
District Statistics
Total Parcels 171
Total Parcels Levied 171
Anticipated Total Assessed Value / $100 $595,580.34
Proposed Rate per $100 of Assessed Value $0.115
Maximum Rate per $100 of Assessed Value $1.50
Total Assessment Levy $68,491.74
Fund Balance Information
Beginning Operating Reserve Fund Balance $17,333.50
Operating Reserve Fund Adjustments $0.00
Anticipated Operating Reserve Fund Balance $17,333.50
Beginning Rehabilitation Reserve Fund Balance $229,425.50 Rehabilitation Reserve Fund Adjustments $36,292.00
Anticipated Rehabilitation Reserve Fund Balance $265,717.50 Anticipated Total Ending Fund Balance $283,051.00
Estimate of Cost
City of V allejo
Ridgecrest Landscape Maintenance District
Fund Number 0193 (#169)

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Recommendations
The Reserve Fund balance for the District is adequately funded.

The following are recommendations to the City:
 Ensure the District Reserve Fund is adequately funded.  Consider decreasing the assessment in the future provided the current level of service is unchanged and there are no unforeseen expenditures.

Somerset Highlands (I/II)
The District lies within the City of Vallejo, generally located within the area bounded by Columbus Parkway, Georgia Street, and Regents Parkway.

Special District Features
 The District was originally formed in 1975.
 The District has 2 acres of native and ornamental ground cover, shrubbery and trees.  The District has 5 acres of weed control.
 Weed control in open space areas assists in fire protection.  Ad Valorem rate per $100 of assessed valuation: Current Rate: $.06, Maximum Rate:
$1.25.

Boundaries
The District lies within the City of Vallejo, generally located within the area bounded by Columbus Parkway, Georgia Street, and Regents Parkway.

Improvements
The District maintains landscaping and weed control in the following areas:
 Slope along Columbus Parkway from Georgia Street north to the rail fence and south to Regents Parkway.
 Open space along Regents Parkway to Brunswick.

Financial Information
The Direct Costs of the District have not changed significantly from fiscal year 2023-2024 to fiscal year 2024 -2025. The proposed assessment is below the maximum rate and is considered an exempt assessment pursuant to Californian Constitution Article XIIID Section 5(b).

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

The amounts identified as “Landscape Rehabilitation” or “Capital Projects” may be budgeted and spent each fiscal year as shown, or collected and held for the future in the Rehabilitation Fund.

The program can also draw from the Operating Reserve Fund as necessary if funds are in excess of six months of levy revenue. Replacement, rehabilitation or refurbishment of the improvements is an essential part of maintenance, but these projects and expenses will often impact the long- term financial stability of the District. Prior to the implementation of any rehabilitation plan, the City should closely evaluate the merits of the project.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Direct Costs 2024-25 Budget
Contract Maintenance Costs $45,831
Salaries & Benefits $21,863
Services & Supplies $2,711
Landscape Water $3,000
Utilities $300
Landscape Rehabilitation / Vandalism $5,000
Capital Projects $0
Total Direct Costs $78,705
Administration Costs
Administration & Overhead $13,048
County Administration Fees $0
Professional Fees $629
Total Administration Costs $13,677
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $92,382
Contribution to / (from) Reserve Fund $0
Contribution to / (from) Rehabilitation Fund $22,127
Contribution (from) General Fund / Other Revenue ($4,191) Balance to Levy $110,318
District Statistics
Total Parcels 533
Total Parcels Levied 533
Anticipated Total Assessed Value / $100 $1,838,626.03
Proposed Rate per $100 of Assessed Value $0.060
Maximum Rate per $100 of Assessed Value $1.25
Total Assessment Levy $110,317.56
Fund Balance Information
Beginning Operating Reserve Fund Balance $46,191.00
Operating Reserve Fund Adjustments $0.00
Anticipated Operating Reserve Fund Balance $46,191.00
Beginning Rehabilitation Reserve Fund Balance $372,955.00 Rehabilitation Reserve Fund Adjustments $22,127.00
Anticipated Rehabilitation Reserve Fund Balance $395,082.00 Anticipated Total Ending Fund Balance $441,273.00
City of V allejo
Somerset Highlands I & II Landscape Maintenance District Fund Number 0109 (#173)
Estimate of Cost

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Recommendations
The Reserve Fund balance for the District is adequately funded.

The following are recommendations to the City:
 Ensure the District Reserve Fund remains adequately funded.

Somerset Highlands III
The Somerset Highlands Three Landscape Maintenance District (District) serves a residential neighborhood located in northeast Vallejo. The District is fully developed.

Special District Features
The District was formed in 1981.

The District has 7 acres of native and ornamental ground cover, shrubbery and trees.

The District has 4 acres of weed control.

Weed control in open space areas assists in fire protection.

Ad Valorem rate per $100 of assessed valuation: Current Rate: $.144, Maximum Rate:
$1.50.

Boundaries
The District lies within the City of Vallejo, generally located within the area bounded by Locust Drive, Ascot Parkway, Columbus Parkway, and Rock Springs Golf Course.

Improvements
The District maintains landscaped areas and weed control in the following areas:
 Landscape slope along the east and west side of Ascot Parkway.  Medians from just south of Hawksbury Drive to the intersection of Columbus  Parkway to the end of the sound wall along the north side of Columbus Parkway.  Strip of landscaping running along two hundred feet east of the intersection of Columbus and Ascot Parkways at the sound wall to the back of the curb.  Interior slope beneath the power lines and slope overlooking the Blue Rock Springs Golf Course.

Financial Information
The Direct Costs of the District have not changed significantly from fiscal year 2023-2024 to fiscal year 2024 -2025. The proposed assessment is below the maximum rate and is considered an exempt assessment pursuant to Californian Constitution Article XIIID Section 5(b).

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

The amounts identified as “Landscape Rehabilitation” or “Capital Projects” may be budgeted and spent each fiscal year as shown, or collected and held for the future in the Rehabilitation Fund.

The program can also draw from the Operating Reserve Fund as necessary if funds are in excess of six months of levy revenue. Replacement, rehabilitation or refurbishment of the improvements is an essential part of maintenance, but these projects and expenses will often impact the long- term financial stability of the District. Prior to the implementation of any rehabilitation plan, the City should closely evaluate the merits of the project.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Direct Costs 2024-25 Budget
Contract Maintenance Costs $11,458
Salaries & Benefits $14,575
Services & Supplies $1,807
Landscape Water $11,947
Utilities $180
Landscape Rehabilitation / Vandalism $12,500
Capital Projects $0
Total Direct Costs $52,467
Administration Costs
Administration & Overhead $8,698
County Administration Fees $0
Professional Fees $715
Total Administration Costs $9,413
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $61,880
Contribution to / (from) Reserve Fund $0
Contribution to / (from) Rehabilitation Fund $66,930
Contribution (from) General Fund / Other Revenue ($3,221) Balance to Levy $125,589
District Statistics
Total Parcels 233
Total Parcels Levied 233
Anticipated Total Assessed Value / $100 $872,147.73
Proposed Rate per $100 of Assessed Value $0.144
Maximum Rate per $100 of Assessed Value $1.50
Total Assessment Levy $125,589.27
Fund Balance Information
Beginning Operating Reserve Fund Balance $30,940.00
Operating Reserve Fund Adjustments $0.00
Anticipated Operating Reserve Fund Balance $30,940.00
Beginning Rehabilitation Reserve Fund Balance $291,177.00 Rehabilitation Reserve Fund Adjustments $66,930.00
Anticipated Rehabilitation Reserve Fund Balance $358,107.00 Anticipated Total Ending Fund Balance $389,047.00
City of V allejo
Somerset Highlands III Landscape Maintenance District
Fund Number 0171 (#176)
Estimate of Cost

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Recommendations
The Reserve Fund balance for the District is adequately funded.

The following are recommendations to the City:
 Ensure the District Reserve Fund is adequately funded.

Springtree
The Springtree Landscape Maintenance District (District) serves a residential neighborhood consisting of four developments located in northeast Vallejo. The District is fully developed.

Special District Features
 The District was formed in 1978 with one annexation in 1979.  The District has 1 acre of native and ornamental ground cover, shrubbery and trees  The District has 10 acres of weed control.
 Weed control in open space areas assists in fire protection.  Ad Valorem rate per $100 of assessed valuation: Current Rate: $.195, Maximum Rate:
$1.50.

Boundaries
The District lies within the City of Vallejo, generally located within the area bounded by Tuolumne Street, Guava Court, Platt and Wake Court, Parkview Terrace, Phoenix Circle and the water treatment fence line.

Improvements
The District maintains landscaping and weed control in the following areas:
 Landscaping along Tuolumne Street starting from Parkview Terrace, Public LMD behind lot 7, ending at the intersection of Phoenix Circle.
 South side of Tuolumne Street beginning at Ridgeview Drive and ending at the rear of lot 8 at Guava Court.
 Behind the residences along the south side of Mitchell Court and Riverview Drive.  Open space bounded by Platt and Wake Court and Parkview Terrace and the water treatment plant fence line.
 Public LMD on the north side of Amber Avenue, south side adjoining the park.  Public LMD situated below Phoenix Circle from lots 27-42 and behind the homes on Pepper Avenue.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Capital projects include remove and replace landscape and irrigation to keep up with current standards.

Financial Information
The Direct Costs of the District have increased from fiscal year 2023-2024 to fiscal year 2024-2025 due to increased landscape rehabilitation costs. The proposed assessment is below the maximum rate and is considered an exempt assessment pursuant to Californian Constitution Article XIIID Section 5(b).

The amounts identified as “Landscape Rehabilitation” or “Capital Projects” may be budgeted and spent each fiscal year as shown, or collected and held for the future in the Rehabilitation Fund.

The program can also draw from the Operating Reserve Fund as necessary if funds are in excess of six months of levy revenue. Replacement, rehabilitation or refurbishment of the improvements is an essential part of maintenance, but these projects and expenses will often impact the long- term financial stability of the District. Prior to the implementation of any rehabilitation plan, the City should closely evaluate the merits of the project.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Direct Costs 2024-25 Budget
Contract Maintenance Costs $27,115
Salaries & Benefits $23,023
Services & Supplies $2,855
Landscape Water $8,688
Utilities $1,200
Landscape Rehabilitation / Vandalism $20,000
Capital Projects $0
Total Direct Costs $82,881
Administration Costs
Administration & Overhead $13,740
County Administration Fees $0
Professional Fees $940
Total Administration Costs $14,680
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $97,561
Contribution to / (from) Reserve Fund $0
Contribution to / (from) Rehabilitation Fund $81,053
Contribution (from) General Fund / Other Revenue ($13,545) Balance to Levy $165,069
District Statistics
Total Parcels 297
Total Parcels Levied 297
Anticipated Total Assessed Value / $100 $846,507.30
Proposed Rate per $100 of Assessed Value $0.195
Maximum Rate per $100 of Assessed Value $1.50
Total Assessment Levy $165,068.92
Fund Balance Information
Beginning Operating Reserve Fund Balance $48,780.50
Operating Reserve Fund Adjustments $0.00
Anticipated Operating Reserve Fund Balance $48,780.50
Beginning Rehabilitation Reserve Fund Balance $1,305,693.50 Rehabilitation Reserve Fund Adjustments $81,052.74
Anticipated Rehabilitation Reserve Fund Balance $1,386,746.24 Anticipated Total Ending Fund Balance $1,435,526.74
City of V allejo
Springtree Landscape Maintenance District
Fund Number 0192 (#172)
Estimate of Cost

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Recommendations
The Reserve Fund balance for the District is adequately funded.

The following are recommendations to the City:
 Ensure the District Reserve Fund remains adequately funded.  Consider decreasing the assessment in the future provided the current level of service is unchanged and there are no unforeseen expenditures.

Summit II
The Summit Two Landscape Maintenance District (District) serves a residential neighborhood made from two subdivisions located in northeast Vallejo. The District is fully developed.

Special District Features
 The District was formed in 1978 with one annexation in 1979.  The District has 3.5 acres of weed control.
 Weed control in open space areas assists in fire protection.  Ad Valorem rate per $100 of assessed valuation: Current Rate: $.095, Maximum Rate:
$1.50.

Boundaries
The District lies within the City of Vallejo, generally located within the area bounded by Hillview Drive, Sunrise Way and the P.G. & E. towers.

Improvements
The District maintains landscaping and weed control in the following areas:

Remove the hazardous tree conditions behind the homes on Hillview and Sunrise Drive.

Improve the fire protection grass control under the PGE power lines.

Financial Information
The Direct Costs of the District have not changed significantly from fiscal year 2023-2024 to fiscal year 2024 -2025. The proposed assessment is below the maximum rate and is considered an exempt assessment pursuant to Californian Constitution Article XIIID Section 5(b).

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

The amounts identified as “Landscape Rehabilitation” or “Capital Projects” may be budgeted and spent each fiscal year as shown, or collected and held for the future in the Rehabilitation Fund.

The program can also draw from the Operating Reserve Fund as necessary if funds are in excess of six months of levy revenue. Replacement, rehabilitation or refurbishment of the improvements is an essential part of maintenance, but these projects and expenses will often impact the long- term financial stability of the District. Prior to the implementation of any rehabilitation plan, the City should closely evaluate the merits of the project.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Direct Costs 2024-25 Budget
Contract Maintenance Costs $4,838
Salaries & Benefits $3,974
Services & Supplies $493
Landscape Water $0
Utilities $0
Landscape Rehabilitation / Vandalism $5,000
Capital Projects $0
Total Direct Costs $14,305
Administration Costs
Administration & Overhead $2,371
County Administration Fees $0
Professional Fees $293
Total Administration Costs $2,664
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $16,969
Contribution to / (from) Reserve Fund $0
Contribution to / (from) Rehabilitation Fund $38,428
Contribution (from) General Fund / Other Revenue ($4,051) Balance to Levy $51,346
District Statistics
Total Parcels 171
Total Parcels Levied 171
Anticipated Total Assessed Value / $100 $540,483.27
Proposed Rate per $100 of Assessed Value $0.095
Maximum Rate per $100 of Assessed Value $1.50
Total Assessment Levy $51,345.91
Fund Balance Information
Beginning Operating Reserve Fund Balance $8,484.50
Operating Reserve Fund Adjustments $0.00
Anticipated Operating Reserve Fund Balance $8,484.50
Beginning Rehabilitation Reserve Fund Balance $396,657.50 Rehabilitation Reserve Fund Adjustments $38,428.00
Anticipated Rehabilitation Reserve Fund Balance $435,085.50 Anticipated Total Ending Fund Balance $443,570.00
City of V allejo
Summit II Landscape Maintenance District
Fund Number 0188 (#164)
Estimate of Cost

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Recommendations
The Reserve Fund balance for the District is adequately funded.

The following are recommendations to the City:
 Ensure the District Reserve Fund remains adequately funded.  Consider decreasing the assessment in the future provided the current level of service is unchanged and there are no unforeseen expenditures.

Town & Country
The Town & Country One Landscape Maintenance District (District) serves a residential neighborhood located in northwest Vallejo. The District is fully developed.

Special District Features
 The District was formed in 1980.
 The District has 1.5 acres of ornamental shrubbery and trees.  Weed control assists in fire protection.
 Ad Valorem rate per $100 of assessed valuation: Current Rate: $.150, Maximum Rate:
$1.50.

Boundaries
The District lies within the City of Vallejo, generally located within the area bounded by Fairgrounds Drive, Marine World Parkway fence, and the North Vallejo Community Park Ball Field.

Improvements
The District maintains landscaping and weed control in the following areas:
 Slope on Fairgrounds Drive from Marine World Parkway fence to the North Vallejo Community Park Ball Field.
 Walkway from Basalt down to the North Vallejo Community Park Ball Field.

Capital projects include replacement of a fence.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Financial Information
The Direct Costs of the District increased from fiscal 202 3-2024 to fiscal year 2024 -2025 due to planned Capital Projects. The proposed assessment is below the maximum rate and is considered an exempt assessment pursuant to Californian Constitution Article XIIID Section 5(b).

The amounts identified as “Landscape Rehabilitation” or “Capital Projects” may be budgeted and spent each fiscal year as shown, or collected and held for the future in the Rehabilitation Fund.

The program can also draw from the Operating Reserve Fund as necessary if funds are in excess of six months of levy revenue. Replacement, rehabilitation or refurbishment of the improvements is an essential part of maintenance, but these projects and expenses will often impact the long- term financial stability of the District. Prior to the implementation of any rehabilitation plan, the City should closely evaluate the merits of the project.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Direct Costs 2024-25 Budget
Contract Maintenance Costs $13,952
Salaries & Benefits $8,252
Services & Supplies $1,023
Landscape Water $1,000
Utilities $480
Landscape Rehabilitation / Vandalism $5,000
Capital Projects $75,000
Total Direct Costs $104,707
Administration Costs
Administration & Overhead $4,925
County Administration Fees $0
Professional Fees $298
Total Administration Costs $5,223
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $109,930
Contribution to / (from) Reserve Fund $0
Contribution to / (from) Rehabilitation Fund ($55,428)
Contribution (from) General Fund / Other Revenue ($2,212) Balance to Levy $52,290
District Statistics
Total Parcels 124
Total Parcels Levied 124
Anticipated Total Assessed Value / $100 $348,599.58
Proposed Rate per $100 of Assessed Value $0.150
Maximum Rate per $100 of Assessed Value $1.50
Total Assessment Levy $52,289.94
Fund Balance Information
Beginning Operating Reserve Fund Balance $54,965.00
Operating Reserve Fund Adjustments $0.00
Anticipated Operating Reserve Fund Balance $54,965.00
Beginning Rehabilitation Reserve Fund Balance $166,234.00 Rehabilitation Reserve Fund Adjustments ($55,428.00)
Anticipated Rehabilitation Reserve Fund Balance $110,806.00 Anticipated Total Ending Fund Balance $165,771.00
Estimate of Cost
City of Vallejo
Town & Country 1 Landscape Maintenance District
Fund Number 0122 (#165)

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Recommendations
The Reserve Fund balance for the District is adequately funded.

The following are recommendations to the City:
 Ensure the District Reserve Fund remains adequately funded.  Consider decreasing the assessment in the future provided the current level of service is unchanged and there are no unforeseen expenditures.

Woodridge
The Woodridge Landscape Maintenance District (District) serves a residential neighborhood located in northeast Vallejo. The District is fully developed.

Special District Features
 The District was formed in 1977.
 The District has 6 acres of native and ornamental ground cover, shrubbery and trees.  The District has 11 acres of weed control.
 Weed control in open space areas assists in fire protection.  Ad Valorem rate per $100 of assessed valuation: Current Rate: $.071, Maximum Rate:
$1.50.

Boundaries
The District lies within the City of Vallejo, made up of several islands as generally located within the area bounded by Tennessee Street and Oakwood; Masonic Drive and Oakwood; Evergreen, Parhaven Court and Temple; Woodson Way, Blue Bird, Robin Courts, Skyline Drive and Blue Rock Springs Corridor.

Improvements
The District maintains landscaping and weed control in the following areas:
 Landscaped slope along the north side of Tennessee Street behind Lain Court.  Island at the corner of Tennessee and Oakwood, the easement directly west of the island and behind the homes of Bridge Court.
 Easement off Evergreen Way on the south side bounded by the rear yard fences of Curtis and Springbrook.
 Easement open space up slope of Evergreen and behind Park Haven Court and down slope of Temple.
 Open space between Masonic Drive and Oakwood just south of Justin Court.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

 Open space above Woodson Way and below Blue Bid and Robin Courts.  The rear slope of Wood Court, Skyline Drive, and Masonic Court above Blue Rock Springs Corridor including the eucalyptus grove to within one hundred feet of the creak at high stage.
 Slope behind Creekview, Glenview, and the open space entrance to the rear slope and frontage along the creek behind the private frontage road along Redwood.  The islands of Redwood and the frontage landscaping from just west of Foothill to Doncaster on the north side and 500 feet west of Topley on the south side.

Financial Information
The Direct Costs of the District have not changed significantly from fiscal year 2023-2024 to fiscal year 2024 -2025. The proposed assessment is below the maximum rate and is considered an exempt assessment pursuant to Californian Constitution Article XIIID Section 5(b).

The amounts identified as “Landscape Rehabilitation” or “Capital Projects” may be budgeted and spent each fiscal year as shown, or collected and held for the future in the Rehabilitation Fund.

The program can also draw from the Operating Reserve Fund as necessary if funds are in excess of six months of levy revenue. Replacement, rehabilitation or refurbishment of the improvements is an essential part of maintenance, but these projects and expenses will often impact the long- term financial stability of the District. Prior to the implementation of any rehabilitation plan, the City should closely evaluate the merits of the project.

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Direct Costs 2024-25 Budget
Contract Maintenance Costs $11,458
Salaries & Benefits $12,803
Services & Supplies $1,588
Landscape Water $10,000
Utilities $240
Landscape Rehabilitation / Vandalism $10,000
Capital Projects $0
Total Direct Costs $46,089
Administration Costs
Administration & Overhead $7,641
County Administration Fees $0
Professional Fees $567
Total Administration Costs $8,208
Collections / (Credits) Applied To Levy
Total Direct and Administration Costs $54,297
Contribution to / (from) Reserve Fund $0
Contribution to / (from) Rehabilitation Fund $50,012
Contribution (from) General Fund / Other Revenue ($4,772) Balance to Levy $99,537
District Statistics
Total Parcels 449
Total Parcels Levied 449
Anticipated Total Assessed Value / $100 $1,401,924.71
Proposed Rate per $100 of Assessed Value $0.071
Maximum Rate per $100 of Assessed Value $1.50
Total Assessment Levy $99,536.65
Fund Balance Information
Beginning Operating Reserve Fund Balance $27,148.50
Operating Reserve Fund Adjustments $0.00
Anticipated Operating Reserve Fund Balance $27,148.50
Beginning Rehabilitation Reserve Fund Balance $450,049.50 Rehabilitation Reserve Fund Adjustments $50,012.00
Anticipated Rehabilitation Reserve Fund Balance $500,061.50 Anticipated Total Ending Fund Balance $527,210.00
City of V allejo
Woodridge Landscape Maintenance District
Fund Number 0118 (#174)
Estimate of Cost

City of Vallejo
Landscape Maintenance Districts
Overview Report, FY 2024-2025

Recommendations
The Reserve Fund balance for the District is adequately funded.

The following are recommendations to the City:
 Ensure the District Reserve Fund remains adequately funded.  Consider decreasing the assessment in the future provided the current level of service is unchanged and there are no unforeseen expenditures.

ACTION ITEM 9.C.

DATE: June 11, 2024
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, PE, Public Works Director
Jason Lacey, Landscape Maintenance Manager
SUBJECT: HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING THE

ENGINEER'S REPORT AND ORDERING THE LEVY AND COLLECTION OF

ASSESSMENTS ON PROPERTIES IN THE HIDDENBROOKE MAINTENANCE DISTRICT FOR FISCAL YEAR 2024-2025

RECOMMENDATION
Hold a public hearing and adopt a resolution approving the Engineer's Report and ordering the levy and collection of assessments on properties in the Hiddenbrooke Maintenance District for FY 2024-2025.

REASONS FOR RECOMMENDATION
The City Council appointed SCI Consulting Group, Inc., as the Engineer of Work and directed it to prepare the Engineer's Report for the District. The Report identifies all assessable parcels within the District and was prepared in accordance with the Landscape and Lighting Act of 1972 and California Constitution Article XIIID (Proposition 218).

BACKGROUND AND DISCUSSION
The City of Vallejo has 27 Landscape Maintenance Districts, thirteen of which were established in accordance with the Landscape and Lighting Act of 1972 (1972 Act), and fourteen of which were established in accordance with the Improvement Act of 1911 (1911 Act). The City Council will be considering the 1911 Act districts and the 1972 Act districts under separate Council actions. Approval of this resolution formally establishes the assessments for the Hiddenbrooke Maintenance District for fiscal year 2024-2025.

An Engineer’s Report (Report) is prepared annually for the Hiddenbrooke Maintenance District. The Report analyzes the District based on “equivalent benefit units” (EBU). One EBU is applied to a single-family residence. Proposed assessments for each parcel are based on the special benefit received by the parcels within the district. The proposed FY 2024-2025 budget for the Hiddenbrooke Maintenance District is included as part of the Report.

The FY 2024-2025 Report for the Hiddenbrooke Maintenance District is included as an attachment to this staff report and is also on file in the City Clerk’s Office (3rd floor) and in the Department of Public Works (4th Floor), City Hall, 555 Santa Clara Street, Vallejo, California 94590.

FISCAL IMPACT
The proposed Hiddenbrooke Maintenance District annual assessment for fiscal year 2024-2025 is $721,027 or $611.04 per EBU. This assessment rate proposed is the same assessment rate levied for fiscal year 2024- 2025.

The General Fund will contribute $2,860 to the District to cover the general benefit received by parcels located outside the District, as described in the Engineer’s Report. These general benefit costs cannot be assessed to

Date: June 11, 2024
Subject: HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING THE

ENGINEER'S REPORT AND ORDERING THE LEVY AND COLLECTION OF

ASSESSMENTS ON PROPERTIES IN THE HIDDENBROOKE MAINTENANCE DISTRICT FOR FISCAL YEAR 2024-2025

the District.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines section 15378.

ATTACHMENTS

1. Reso - Public Hearing HMD_CAO Stamp

2. Vallejo HMD ER 4-15-24

CONTACT
Melissa Tigbao, PE, Public Works Director (707) 648-4433 [email protected]

RESOLUTION NO. 24-___ N.C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING THE ENGINEER’S REPORT AND ORDERING THE LEVY AND

COLLECTION OF ASSESSMENTS ON PROPERTIES IN THE

HIDDENBROOKE MAINTENANCE DISTRICT
FOR FISCAL YEAR 2024- 25
WHEREAS, the City Council of the City of Vallejo, by previous Resolution, ordered the preparation of the Engineer’s Report for the Hiddenbrooke Maintenance District (the “District”) pursuant to the provisions of the Landscape and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (the “Act”). The Act provides for the levy and collection of assessments by the County of Solano on behalf of the City of Vallejo to pay the costs and expenses of operating, maintaining and servicing the landscaping and all appurtenant facilities and operations related thereto located within the District; and WHEREAS, the Engineer’s Report for the District was duly made and filed with the City Clerk and duly considered by this Council and found to be sufficient in every particular, and that June 11, 2024 at the hour of 7:00 p.m. at the City Council Chambers located at 555 Santa Clara Street, Vallejo, California, was appointed as the time and place for a hearing by this Council on the question of the levy of the assessment, notice of which hearing was given as required by law; and WHEREAS, at the appointed time and place the hearing was duly and regularly held, and all persons interested and desiring to be heard were given an opportunity to be heard, and all matters and things pertaining to the levy were fully heard and considered by this Council, and all oral statements and all written protests or communications were duly heard, considered and overruled, and this Council thereby acquired jurisdiction to order the levy and the confirmation of the diagram and assessment prepared by and made a part of the Engineer's Report to pay the costs and expenses thereof; and
WHEREAS, the City Council and its legal counsel have found that these assessments comply with applicable provisions of Article XIIID of the California State Constitution.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL AS FOLLOWS:

Section 1The public interest, convenience and necessity require that the levy be made to pay for the costs and expenses of operating, maintaining, and servicing the landscaping and appurtenant facilities and operations of the District.

Section 2The District benefited by the improvements and assessed to pay the costs and expenses thereof, and the exterior boundaries thereof, are as shown by a map thereof filed in the office of the City Clerk, which map is made a part hereof by reference.

Section 3The Engineer's Report as a whole and each part thereof, to wit:
i) the Engineer's estimate of the itemized and total costs and expenses of maintaining the improvements and of the incidental expenses in connection therewith;
ii) the diagram showing the District, plans and specifications for the improvements to be maintained and the boundaries and dimensions of the respective lots and parcels of land within the District; and
iii) the assessment of the total amount of the costs and expenses of the proposed maintenance of the improvements upon the several lots and parcels of land in the District in proportion to the estimated special benefits to be received by such lots and parcels, and of the expenses incidental thereto;
are hereby approved and confirmed.

Section 4Final adoption and approval of the Engineer's Report as a whole, and of the plans and specifications, the estimates of the costs and expenses, the diagram, and the assessment, as contained in the Report as hereinabove determined and ordered, is intended to and shall refer and apply to the Report, or any portion thereof as amended, modified, revised or corrected by or, pursuant to and in accordance with, any resolution or order, if any, heretofore duly adopted or made by this Council.

Section 5The assessment to pay the costs and expenses of the maintenance of the improvements for fiscal year 2024-25 is hereby ordered to be levied.

For further particulars pursuant to the provisions of the Landscaping and Lighting Act of 1972, reference is hereby made to the Resolution Directing Preparation of Engineer's Report.

Section 6Based on the oral and documentary evidence, including the Engineer's Report, offered and received at the hearing, this Council expressly finds and determines (a) that each of the several lots and parcels of land will be specially benefited by the maintenance of the improvements at least in the amount if not more than the amount, of the assessment apportioned against the lots and parcels of land, respectively, and (b) that there is substantial evidence to support, and the weight of the evidence preponderates in favor of, the aforesaid finding and determination as to special benefits.

Section 7The Engineer’s Report as presented to the City Council and on file in the Office of the City Clerk is hereby confirmed as filed. The City Council hereby levies against and upon all of the real property within the District a special assessment per equivalent benefit unit for the Fiscal Year commencing on July 1, 2024 and ending June 30, 2025 as follows:

District
Hiddenbrooke Maintenance District $611.04
Section 8The following improvements within the District shall be made: the maintenance and operation of, and the furnishing of services and materials for: turf, ground cover, shrubs and trees, irrigation systems, drainage systems, open space areas, public pedestrian paths, entry monuments, fencing, lighting systems and all appurtenant facilities related thereto.

Section 9Immediately upon the adoption of this Resolution, but in no event later than the third Monday in August following such adoption, the City Clerk shall file a certified copy of the assessments and a certified copy of this Resolution with the Auditor of the County of Solano. Upon such filing, the County Auditor shall enter on the County assessment roll opposite each lot or parcel of land the amount of assessment thereupon as shown in the assessment. The assessments shall be collected at the same time and in the same manner as County taxes are collected and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments. After collection by the County, the net amount of the assessments, after deduction of any compensation due the County for collection, shall be paid to the City of Vallejo, City Treasurer.

Section 10The Finance Director shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the Hiddenbrooke Maintenance District and such money shall be expended only for the maintenance, operation and servicing of each of the landscaping, lighting and appurtenant facilities as described in Section 8, above.

Adopted by the City Council of the City of Vallejo at a regular meeting held on June 11, 2024 with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
____________________________________
DAWN G. ABRAHAMSON, CITY CLERK

ENGINEER’S REPORT
City of Vallejo
Hiddenbrooke Maintenance District

Fiscal Year 2024-25

Pursuant to the City of Vallejo Municipal Code
Chapter 14.30 and Article XIIID of the California
Constitution

Page i

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Page ii
Table of Contents

Introduction ................................................................................................................. 1 Overview.................................................................................................................................... 1 Assessment Process .................................................................................................................. 3 Engineer’s Report ...................................................................................................................... 3 Plans & Specifications .................................................................................................. 4 Fiscal Year 2024-2025 Estimate of Cost and Budget .................................................... 10 Cost Estimates ......................................................................................................................... 10 Method of Apportionment ......................................................................................... 18 Method of Apportionment ...................................................................................................... 18 Discussion of Benefit ............................................................................................................... 18 General versus Special Benefit ................................................................................................ 20 Benefit Finding ........................................................................................................................ 20 Method of Assessment ............................................................................................................ 25 Assessment Range Formula .................................................................................................... 27 Duration of Assessment .......................................................................................................... 29 Appeals and Interpretation ..................................................................................................... 30 Assessment ................................................................................................................ 31 Appendix A - 2024-2025 Assessment Roll ................................................................... 33 Appendix B - Assessment Diagram ............................................................................. 34

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Introduction
Overview
On January 28, 1992, the City of Vallejo (the “City”) City Council (the “Council”), adopted Resolution No. 92-46 N.C. approving the Engineer’s Report, confirming diagram and assessment, ordering improvements and formation of the “Sky Valley Maintenance Assessment District.” The City originally formed the Sky Valley Maintenance Assessment District to pay for certain public improvements, including but not limited to, storm water management, street system maintenance, open space maintenance, landscape maintenance, and geotechnical monitoring and maintenance.

On October 6, 1998, the Council by Resolution No. 98-373 approved the Engineer’s Report for the levy and collection of an increased assessment within the District for Fiscal year 1999-2000. Prior to the adoption of the annua l assessments and Engi neer’s Report, the City Council conducted mailed ballot proceedings in accordance with the requirements of the California Constitution Article XIIID. In addition to the property owner balloting for the assessments, the name of the District was changed from the “Sky Valley Maintenance Assessment District” to the “Hiddenbrooke Maintenance District” or “HMD” to reflect the name change of the former Sky Valley develo pment. The approved Report identified the special benefits received by property within the HMD, addressed public and general benefits as required by Article XIIID and established the maximum assessment rate and the application of that rate to the various land uses within the District.

Prior to Fiscal Year 2000-2001, the property owners within the District requested the City maintain additional improvements including a “Welcome Center” and a Passive Park within the development. A second majority protest ballot proceeding for an increased maximum assessment and inflationary formula resulting from the addition of the Welcome Center and Passive Park was conducted. The tabulation of ballots returned indicated 100% approval of the new ma ximum assessment of $509.00 per Equivalent Dwelling Unit (Equivalent Benefit Unit) including an annual inflationary adjustment based on the annual percentage change in the Consumer Price Index (CPI). On February 15, 2000 the Council, by Resolution No. 00-72, approv ed a supplemental Report that added the maintenance of the additional improvements and established the maximum assessment rate and formula for the District.

In Fiscal Year 2002-2003, property owners within the Hiddenbrooke Maintenance District asked the City to reconstruct the District budget and assessment methodology to simplify the budgeting of expenditures and revenues, and to develop a more equitable methodology. The reconstruction resulted in the following changes:

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

1. The assessment methodology was changed to simplify the calculation of the annual levy and to reduce the potential for future errors. The trigger for property development status has changed from building permit issuance to development status according to the County of Solano Secured Roll as of January 1st of the fiscal year prior to the upcoming fiscal year in which the levy will take place. For example, development status according to the County secured roll as of January 1, 2003 would be used for the Fiscal Ye ar 2003-2004 levy. Previously, the trigger date was based on the issuance of a building permit by March 1st of the fiscal year prior to the upcoming fiscal year in which the levy would have taken place.

2. An increased Maximum Assessment of $532.22 per Equivalent Dwelling Unit including an annual inflationary adjustment based on the annual percentage change in the Consumer Price Index (CPI) as calculated by the Bureau of Labor Statistics (BLS).

3. The Hiddenbrooke developer-funded reserv e balance was intended to be spent for improvements. It will now be set aside as a reserve fund based on the original agreement with the City of Vallejo.

4. The Golf Course Property, including the parcel that has the Golf Course Clubhouse situated upon it, is not included within the boundaries of the District and, accordingly, is not subject to assessment by the HMD.

A third majority protest ballot proceeding for the changes described above was conducted. The tabulation of ballots return ed indicated approval, and on July 22, 2003 the Council, by Resolution, approved an Engi neer’s Annual Levy Report that established the maximum assessment rate, formula and boundaries for the District.

In Fiscal Year 2004-2005, the City proposed to annex the Orchards development, at the south end of the original District, in order to provide funding for the operations and maintenance of improvements in this area. A fourth majority protest ballot proceeding for the annexation and maximum assessmen t of $534.88 per Equivalent Dwelling Unit including an annual inflationary adjustment based on the annual percentage change in the CPI. On June 8, 2004 the Council, by Resolution, approved a supplemental Report that annexed the Orchards development and esta blished the maximum assessment rate and formula.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Assessment Process
This Engineer’s Report ("Report") was prepared to establish the budgets for the continued capital improvement and services expenditures that would be funded by the proposed 2024-25 assessments, determine the benefits received from the lighting and landscaping maintenance and improvements by property within the HMD and the method of assessment apportionment to lots and parcel s within the HMD. This Report and the proposed assessments have been made pursuant to the provisions of Chapter 14.30 of the Vallejo Municipal Code, the Landscaping and Lighting Act of 1972, and Article XIIID of the California Constitution (the “Article”).

In each subsequent year for which the asse ssments will be continued, the Council must direct the preparation of an Engineer's Report, budgets and proposed assessments for the upcoming fiscal year. After the Engineer's Report is completed, the Council may preliminarily approve the Engineer's Report and proposed assessments and establish the date for a public hearing on the continuati on of the assessments. This Report was prepared pursuant to the direction of the Council.

If the Council approves this Engineer's Report and the continuation of the assessments by resolution, a notice of assessment levies must be published in a local paper at least 10 days prior to the date of the public hearing. The resolution preliminarily approving the Engineer's Report and establishing the date for a public hearing is used for this notice.

Following the minimum 10-day time period after publishing the notice, a public hearing is held for the purpose of allowing public testimony about the proposed continuation of the assessments. This hearing is currently scheduled for June 11, 2024. At this hearing, the Council will consider approval of a reso lution confirming the continuation of the assessments for fiscal year 2024-2025. If so confirmed and approved, the assessments would be submitted to the County Auditor/Co ntroller for inclusion on the property tax rolls for Fiscal Year 2024-2025.

Engineer’s Report
SCI Consulting Group has been retained by the City as the Assessment Engineer for this Assessment since 2011-2012. Language taken fr om the previous Engi neer's Report is shown in Times New Roman, 10 pt. Font.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Plans & Specifications
The work and improvements (the “Improvements”) are proposed to be undertaken by the City of Vallejo Hiddenbrooke Maintenance District and the cost thereof paid from the levy of the annual assessment provide special benefit to Assessor Parcels within the District as defined in the Method of Assessm ent herein. The improvements that may be provided to properties within or adjacent to the District may include any or all of the improvements described under Section 14.30. 100 of the Vallejo M unicipal Code. These improvements include, but are not limited to, the following services:
 Storm water management
 Street system maintenance
 Open space maintenance
 Trail maintenance
 Landscape and appurtenant facilities maintenance
 Tree maintenance
 Geotechnical monitoring and maintenance
 Welcome Center operation and maintenance
 Waterfall maintenance
 Monument maintenance
 Passive park maintenance
Installation, maintenance and servicing of public facilities, and incidental expenses, including but not limited to, street lights, pub lic lighting facilities, landscaping, sprinkler systems, statuary, fountains, other ornament al structures and facilities, landscape corridors, ground cover, shrubs and trees, str eet frontages, drainage systems, fencing, entry monuments, graffiti removal and repainting, and labor, materials, supplies, utilities and equipment, as applicable, for property ow ned and maintained by the City of Vallejo.

Any plans and specifications for these improvements will be filed with the Public Works Director of the City of Vallejo and are incorporated herein by reference.

Installation means the construction of lighting and landscaping improvements, including, but not limited to: land preparation, such as grading, leveling, cutting and filling, sod, landscaping, irrigation systems, sidewalks and drainage and lights.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Maintenance means the furnishing of servic es and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including repair, removal or replacement of all or any part of any improvement; providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; the removal of trimmings, rubbish, debris, and other solid waste, and the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.

Servicing means the furnishing of electric current or energy for the operation or lighting of any improvements, and water for irrigation of any landscaping or the maintenance of any other improvements.

Incidental expenses include all of the following: (a) The costs of preparation of the report, including plans, specifications, estimates, diagram, and assessment; (b) the costs of printing, advertising, and the giving of published, posted, and mailed notices; (c) compensation payable to the County for colle ction of assessments; (d) compensation of any engineer or attorney employed to rende r services in proceedings pursuant to this part; (e) any other expenses incidental to th e construction, installation, or maintenance and servicing of the Improvements; (f) any expenses incidental to the issuance of bonds or notes pursuant to Streets & Highways Co de Section 22662.5; and (g) costs associated with any elections held for the approval of a new or increased assessment. (Streets & Highways Code §22526).

The assessment proceeds will be exclusively used for Improvements within the Assessment District plus Incidental expenses.

The improvements provided through the District are essentially monitoring and maintenance services. The plans and specific ations for the work consist of schematic maps, letters, agreements, conditions, cost estimates and related documents which describe the nature and scope of the moni toring and maintenance activities to be performed. These documents include but are not limited to the following:

1. Map entitled Hiddenbrooke Nature Trail by Phillippi Engineering, Inc. dated March 1997 as amended

2. Agreement dated February 2, 1989 concerning mitigation measures relating to Storm Drainage and Water Supply between Sky Valley Company and the City of Benicia

3. Letter from Greater Vallejo Recreation District (GVRD) to the City of Vallejo dated February 24, 1997 regarding Sky Valley Maintenance Assessment District

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

4. HMD summary of budgets with attachments prepared by the City of Vallejo dated May 19, 1997

5. HMD estimated budget for year 0 to 15 (build out) prepared by the City of Vallejo dated June 1997

6. Landscape maintenance specification for public streets in the HMD

7. Portions of the Hiddenbrooke Specific Plan, as amended, which contains maintenance specifications and criteria

8. Hiddenbrooke Parkway Welcome Center Services Agreement

9. Letter in regard to Solicitor’s Opinion that Hiddenbrooke Golf Course will fund its own landslide repair improvements
The foregoing documents are available for review in the office of the City Engineer and are incorporated herein by reference.

General Definitions
The terms hereinafter set forth have the following meanings in this Report and have been maintained, verbatim from the previous Engineer’s Report:
“Acreage” means the gross acreage of any Assessor’s Parcel of real property in the HMD calculated to two (2) decimal places, without any deduction for any intrusions or limitations of usage, including but not limited to, easements , public or private rights of way, utility installment or parking area improvements. The acreage of each Assessor’s Parcel shall be as determined by the City Engineer. The City Engineer may rely upon a certification or certifications of one or more licensed civil engineers (or such other documentation as the City Engineer deems appropriate in the circum stances) in making the determination as to the acreage of any specific Assessor’s Parcel.

“Assessor’s Parcel” means a lot or parcel shown in an Assessor’s Parcel Map with an assigned Assessor’s Parcel Number (APN).

“Assessor’s Parcel Map” means an official map of the County Assessor of the County of Solano designating parcels by Assessor’s Parcel Number.

“Commercial Property” or “COM” means Developed Property used for commercial or industrial purposes other than property assigned to Land Use Designations SFR, SFV, MFR, MFV, CMV, SPC or EXE. This land use has improvement value according to the Solano County Secured roll. This land use type is assessed at 1.00 EBU per every 3,000 square feet of building square footage or portion thereof.

“Developed Property” means all Assessors’ parcels within the Hiddenbrooke Maintenance Assessment District for which pa rcel data, from the most current Solano City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

County Secured Roll available as of January 1 of the calendar year in which the Report is being prepared, shows improvement value on that property.

“Equivalent Benefit Unit” or “EBU” means a basic measurement unit of benefit. A parcel with the SFR designation consists of one (1) EBU and is the baseline measure of benefit to which all other land use designations are compared within the HMD. EBUs are rounded to two (2) decimal places.

“Exempt Property” or “EXE” is a land use designation that identifies properties that are not assessed and are assigned 0.00 EBU. This land use classification may include, but is not limited to, lots or parcels identified as public streets and other roadways, dedicated public easements, open space areas and rights-of-way including greenbelts and parkways utility rights-of-way, common areas, sliver parcels and bifurcated lots or any other property that cannot be developed, park properties and other publicly owned properties that are part of the District improvements or that have little or no improvement value. These types of parcels are considered to receive incidental or no benefit from the improvements and are therefore exempted from assessment.

“Fiscal Year” is the City’s fiscal year beginning July 1 and ending June 30.

“Golf Course Property” means any property planned under the Specific Plan to be used as a golf course and related or appurtenan t facilities and improvements, including but not limited to a driving range and a clubhouse, which property is not assessed within the HMD.

“HMD” is the abbreviation for Hiddenbrooke Maintenance District.

“Hotel” or “HOT” means a structure or structures including Hotel Rooms and related facilities (including but not limited to restau rants and food service facilities, conference rooms and meeting halls) (i) operated for the accommodation of transient guests and including any hotel as defined in the California Civil Code or (ii) operated as a condominium hotel in accordance with the Specific Area Plan. This land use is assessed

0.15 EBU per Hotel Room on a developed lodging use-related parcel and 0.12 EBU per Hotel Room on an undeveloped, planned lodging use-related parcel.

“Hotel Room” means each individual condominium unit or room within a Hotel designed to provide accommodations for transient guests or other occupants of the Hotel.

“Improvement” means one or any combination of the following: (i) maintenance of regional park land, (ii) maintenance of parks and parkways, (iii) maintenance of open space, (iv) maintenance of streets (v) operation and maintenance of a welcome center (vi) provision of flood control and storm protection services, (vii) related facilities, along with appurtenances and appurtenant work deemed necessary for provision of services and maintenance and (viii) incidental expenses related thereto.

“Multi-Family Residential” or “MFR” means Developed Property and is defined as a fully subdivided and developed residential parcel that has more than one residential unit developed on the property and has improvement value according to the Solano County Secured Roll data. This land use is assessed 0.90 EBU per dwelling unit.

“Parcel” refers to an individual property assigned its own Assessment Number (Assessor’s Parcel Number—APN) by the Solano County Assessor’s Office. The Solano County Auditor/Controller uses Assessment Numbers and specific District Fund Numbers, to identify on the tax roll, properties assessed for special district benefit assessments.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

“Planned Lot” is a land use defined as any property not subdivided with a specific number of proposed residential lots or dwelling units to be developed on the parcel where a final map has been recorded for the parcel.

“Publicly Owned Property” means any land within the Hiddenbrooke Maintenance Assessment District (i) conveyed or irrevocably offered for dedication to a public agency, (ii) which is encumbered by easements for the benefit of public entities or utilities which make impractical utilization of the real property for other than the purpose set forth in the easement.

“Single-Family Residential” or “SFR” means Developed Property and is defined as a fully subdivided and developed attached or detached residential, single-family property site with improvement value according to the Solano County Secured Roll data. This land use is assessed 1.00 EBU per lot or parcel. This is the base value that all other land use types are compared and weighted against (i.e. Equivalent Benefit Unit or EBU.)

“Situs” means the property location address.

“Special Designation Property” or “SPC” is a land use designation factor defining undeveloped property that has more than one type of planned land use associated with it.

A common example of such a property is one in which the property includes planned, unsubdivided single-family residential lots and planned commercial structural development. This land use is assessed at 0.60 EBU per planned SFV lot and 0.60 EBU per 3,000 square feet (or portion thereof) of planned commercial building square footage.

This category also includes undeveloped property that has been subdivided but on which construction has not yet begun.

“Specific Plan” means Hiddenbrooke Specific Plan adopted by the City Council on September 15, 1987 amended September 26, 1995.

“Undeveloped Commercial Property” or “CMV” means Undeveloped Property zoned exclusively for commercial or industrial purposes other than property assigned to Land Use Designations SFR, SFV, MFR, MFV, COM, SPC or EXE. This land use has no improvement value according to the Solano County Secured roll. This land use type is assessed at 1.50 EBU per acre. Parcels less than 1 acre in this category are assigned a minimum of 1.50 EBU. Parcels over 50 acres are assigned a maximum of 75.00 EBU.

“Undeveloped Multi-Family Residential” or “MFV” means Undeveloped Property that is an undeveloped residential, multi-family parcel without improvement value according to the Solano County Secured Roll data an d includes a specific number of proposed dwelling units to be developed on the parcel (defined as a Planned Lot). This land use is assessed 0.60 EBU per proposed dwelling unit.

“Undeveloped Property” means all Assessor’s parcels within the Hiddenbrooke Maintenance Assessment District for which pa rcel data, from the most current Solano County Secured Roll available as of January 1 of the calendar year in which the Report is being prepared, shows no improvement value on that property.

“Undeveloped Single-Family Residential” or “SFV” means Undeveloped Property and is defined as either 1) a fully subdivided yet undeveloped residential, single-family property lot or parcel without improvement value according to the Solano County Secured Roll data or 2) an unsubdivided, undevelope d residential, single-family parcel without improvement value according to the Solano County Secured Roll data which includes a specific number of proposed residential lots or dwelling units to be developed on the parcel City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

(defined as a Planned Lot). This land use is assessed 0.60 EBU per subdivided lot, per proposed residential lot, or per proposed dwelling unit.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Fiscal Year 2024-2025 Estimate of Cost and Budget
Cost Estimates
As defined in the Municipal Code, the cost estimates for the Improvements include the following:
a) The total costs for improvements to be made this fiscal year, being the total cost of constructing or installing all proposed improvements and of maintaining and servicing all existing and proposed improvements, including incidental expenses. This may include an operating reserve, which shall not reasonably exceed the estimated costs of maintenance and servicing to January of the fiscal year, or whenever the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. These estimated costs of maintenance and servicing typically include fixed landscape, open space and infrastructure it ems, as well as water, electricity and telephone utility items. The operating reserve fund can also be used to offset any unforeseen expenses during a given fiscal year, including, but not limited to, emergency repairs.
b) The amount of any surplus or deficit in the improvement fund to be carried over from the previous fiscal year
c) The amount of any contributions to be made from sources other than assessments levied pursuant to this part
d) The amount of the annual installment for the fiscal year Specifically, the budget includes, but is not limited to the following items:

Landscape Maintenance Contract – The landsca ping contract is renewed annually and includes Landscape Maintenance, Open Sp ace Management, Trail Maintenance, Tree Maintenance, Irrigation System Repairs, Waterfall Maintenance and Monuments as detailed below. Fiscal Year 2016-2017 the Landscape Maintenance Contract was put out to bid and awarded, as a result the costs for Landscape Maintenance services increased.

Landscape Maintenance - The ornamental landscape of Hiddenbrooke Parkway, Tot-lot on Bennington Drive Park and numerous irrigated landscape areas make up the maintenance component. The park is approximately one acre in size and has a mixture of lawn, paved areas and resting areas. A portion of the park (Parcel I) will remain in a natural state consistent with the mitigation measures for the Hiddenbrooke development.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Open Space Management – Open space mana gement is overseen by the City. Fire prevention is included within the landscape maintenance contract. Adverse soil surface irregularities are repaired and funded by the Developer Deposit Fund. This Fund was a condition of development for any repairs of the open space.

Trail Maintenance – The City manages the trail maintenance service. Trail maintenance is scheduled annually through the maintenance contract.

Tree Maintenance – Tree pruning and care will be performed on a rotating schedule as necessary to keep trees healthy, maintain the urban canopy and avoid unexpected tree limb breakage. An occasional tree replacement is also covered by this budget line but a large number or replacements would be included in the Rehabilitation Reserves budget.

Irrigation Systems Repairs – This budget item provides for the ongoing maintenance and repair of the existing irrigation system to ensure that it is properly functioning at all times.

As the systems age, larger scale preventative replacements and upgrading to systems that provide more efficient use of water may be done.

Waterfall Maintenance Contract - Beginning 2015-16 the waterfall maintenance contract is a part of the landscape maintenance contract.

Monuments – This budget item provides for the ongoing maintenance of monument landscape and irrigation throughout the district.

Salaries and Benefits – Staff time devoted to managing and inspecting Districts. The Public Works LMD reimbursement is proportionally spread amongst twenty-seven (27) Districts based on each District’s budgeted direct and maintenance expense, inspections as a percentage of total costs in these categori es for all Districts. Inspection costs are budgeted directly to the District as Field Inspection based on the historical and projected time spent in the inspection efforts.

Services & Supplies - Vehicles, supplies and services devoted to managing and inspecting Districts.

Capital Projects – This item includes major repairs or capital improvement projects.

Landscape Rehabilitation & Vandalism — Lands cape Rehabilitation includes landscape projects, which significantly benefit and upgrade HMD. These cost reflect only a proportional share of the entire cost of the project and are noted because the amount of design, planning, coordination and execution. This budget item represents a cost which has been identified by the city as ab ove normal routine landscape maintenance inspection.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Vandalism - Includes repairs and rehabilitat ion that are generally unforeseen and not normally included in the yearly maintenance co ntract costs. This may include repair of damaged amenities due to vandalism, storms, frost, etc. These upgrades could include replacing plant materials and/or renovation of irrigation or lighting systems.

Utility – Includes the cost of water, electricity, and telephone. Amounts are budgeted based on historical usage and costs, considering published or projected rate increases for Vallejo Water, Vallejo Sanitation and PG&E. Water costs for the HMD include irrigation, the waterfall and the Welcome Center bathroom. Electricity costs include support for the irrigation systems, lights at the entry, Welcome Center lighting, and holiday tree lighting for the olive grove at the entry.

Utility Corridor Maintenance – All wet utilities come through the utility corridor and it is HMD’s emergency exit in the event Highway 80 closed. The utility corridor is maintained by the HMD and includes road surfacing and roadway improvements.

Welcome Center and Miscellaneous Repairs - The Welcome Center Agreement specifies the required expenses to staff the facility with “Greeters” and Security personnel and provide roving patrols as directed by the Hiddenbrooke Property Owners Association (HPOA), which has been charged with directing the activity/operations of the Welcome Center. The Agreement will be annually renewable, subject to the consent of the service provider and the City. An annual allowance is included in the general budget for touch up painting, security camera systems or other items necessary to operations of the Welcome Center. If for any reason the Welcome Center should no longer be funded or desired in the future, the HMD Developer Deposit Fund may be used to cover the cost of removal.

Napa County Street System Maintenance – Approximately ½ mile of the entrance roadway, Hiddenbrooke Parkway, is situated in Napa County. As a condition of the District development, maintenance of this portion of the road will not be undertaken by Napa County. The District can expect to request and receive a high level of street maintenance services, above what the City normally provides under the General Fund.

Storm Water Management – The District was mandated in the Conditions of Approval for runoff emptying into Lake Herman, the emergency back-up reservoir for the City of Benicia. This condition was initiated by the City of Benicia for water quality monitoring services, which is being provided by the Vallejo Sanitation and Flood Control District.

Professional Services – This is the estima ted cost to the Distri ct for the Assessment Engineer to prepare this report and to calculate and submit the assessments to the Solano County Auditor’s office.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

County Administrative Services – This is the amount charged by the County for the cost of processing and collecting the annual levy on the property tax billings and remitting funds to the City of Vallejo. It is based on the total levy.

Administration & Overhead – The cost allocati on of all particular departments and staff of the City, for providing general support, se rvices and operations related to the various districts, enterprises and accounts of the City.

Number of District Parcels: This is the num ber of assessable parcels within a particular district. This number does not include exempt or non-taxable parcels.

District Direct Cost: This is the sum total of the regularly budgeted direct costs for the District. The total direct costs include the budgeted expenses for: Maintenance, Water, Utilities, Vandalism/Natural Damage, and Sp ecial Maintenance/Services. The amount budgeted for Improvements/Rehabilitation reserve is not included in this dollar amount.

Geotechnical Monitoring/Maintenance – As a Condition of Approval the District is required to monitor slope stability. Funds are reserved to monitor slope movement, remove or repair landslides and any condition for which the District should require the services of a geologist or soil engineer. The Hiddenbrooke project was approved with Resolution 87-613 Tentative Map 88-10 (dated 1-19-1988) and Specific Area Plan (dated 1987). These documents require only a determin ation of the adequacy of the landslide repair but do not state to what degree of effort is needed.

Fund Balances
The HMD has its own improvement fund to be accounted for separately from all other City funds. All moneys representing special assessments, installment payments, contributions and annual interest earned and surplus/deficits from prior years’ expenses and revenues are deposited into this fund. The HMD divides the improvement fund into the following four (4) funds: the HMD Deve loper Deposit Fund, the HMD Rehabilitation Fund, the HMD Operating Reserve Fund, and the HMD Undesignated Reserve Fund.

Annual revenues that exceed the cost of a nnual operations will be deposited into the reserve funds to be used for future City Council approved projects and expenditures. City staff is currently working with the Hidd enbrooke HPOA’s HMD Advisory Committee to update the five (5) year Capital/Rehabilitation plan. The City can draw from the Rehabilitation Fund, as part of the improvement fund, only as necessary to cover the District improvements should the Undesignated Reserve Fund or current year budget be insufficient.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

HMD Developer Deposit Fund
The developers of Hiddenbrooke deposi ted $600,000 into the HMD Developer Deposit Fund during the 1999-2000 Fiscal Year for an y remediation work required within the Hiddenbrooke development or the Utility Corridor (UC) between Columbus Parkway and Hiddenbrooke. The fund will ensure the ability of the HMD to repair adverse land movement or impacts to improvements within the broader HMD areas and the Utility Corridor such as: debris flows, landslides, slope re-grading due to erosion or earth movement, Utility Corridor monitoring/maintenance or slope repair, and maintenance or resurfacing of the a/c village trail due to expansive soil.

The Utility Corridor links Hiddenbrooke with St John’s Mine Road and is the responsibility of the Hiddenbrooke development. The corridor has suffered erosive damage due to the annual discharge of precipitation storm wa ter from the Utility Corridor slopes and roadway. The UC lies within the Solano Land Trust Swett Ranch, formerly the PG & E properties and is entitled with a construction and maintenance easement which encumbers the UC. Approximately $168,000 has been spent since 2007 on engineers and consultants to develop a plan to remediate the corridor, but no actual work has been done.

The HMD Developer Deposit Fund balance can and does grow beyond the original $600,000 deposit. This deposit is subject to interest earnings. The City is allowed to invest this deposit in an interest bearing account and the resulting interest earnings are deposited directly to the HMD Developer Deposit Fund. The approximate interest earnings since the original deposit are represented in the Reserve Fund Information table located on the following pages.

HMD Rehabilitation Fund
The Rehabilitation Fund was originally designated for repairs to the Napa County Road, Debris Flow Cleaning, Slide Re-grading, and maintenance or slope repair of the Utility Corridor Access Road. In FY 2003-2004, the HMD Rehabilitation Fund was designated only for repairs to the Napa County portion of Hiddenbrooke Parkway and the other descriptive items were determined to be available for funding from the HMD Developer Deposit Fund. Beginning with FY 2010-2011, the purpose of the HMD Rehabilitation Fund has been expanded to include the Napa County Road section and all other renovation and rehabilitation to landscape and irrigation sy stems within the HMD; effectively anything that is not in the Open Space areas or Utility Access or Utility Easements in the hillsides.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

The City Public Works Department has established $1 million as the cap for the sum total of the HMD Developer Deposit Fund, adjusted by the percentage increase in the Consumer Price Index for All Urban Consumers (CPI-U), as distributed by the Bureau of Labor Statistics (BLS) for the Consolidated Me tropolitan Statistical Area (CMSA) covering San Francisco-Oakland-San Jose. The percentage increase will be from February 1 of the prior year to February 1 of the current year, or similar time period.

The adjusted Developer Deposit Fund cap for Fiscal Year 2023-2024 has been adjusted from $1,800,981 to $1,896,433 (5.30 Percent). In February 2024, this figure was adjusted accordingly to reflect the current percentage change in the Local CPI. According to the City Finance Department, the current total of the HMD Developer Deposit Fund has not reached this cap. The estimated FY 2023- 2024 ending balance for both Funds is $2,929,317, including the $869,404 Developer Deposit Fund and $2,059,913 Rehabilitation Fund.

The percentage change in the Local CPI that was applied to the Funds cap for Fiscal Year 2024-2025 is 2.37 Percent. Therefore, the cap for FY 2024-2025 is $1,941,379. The estimated FY 2024-2025 ending ba lance for both Funds, includi ng interest earnings, is $2,747,129. These figures are presented in the Reserve Fund Information table that follows this section.

HMD Operating Reserve Fund
The HMD Operating Reserve Fund provides for operating expenses through January of the fiscal year or until such time as the City receives its apportionment of special assessments from Solano County, whichever is later. It is also a fund that can be accessed should the District experience unforeseen damages or emergencies to improvements.

Based on City data regarding the District fund balance information, the estimated ending Operating Reserve Fund balance as of June 30, 2024 will be $464,482. The target Operating Reserve Fund balanc e for June 30, 2025 is based on 50% of the total costs or $464,482.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Description 2024-25 Budget
Direct Costs
Landscape, Open Space & Infrastructure
Fixed
Landscape Maintenance Contract $165,308
Salaries & Benefits $154,510
Services & Supplies $19,161
District Upkeep
Capital Improvements $0
Landscape Rehabilitation / Vandalism / Tree Maintenance $105,000 Utility
Water $95,142
Electricity $15,600
Telephone $1,500
Total Lanscape, Open Space & Infrastructure Costs $556,221 Utility Corridor Maintenance
$0
Total Direct Costs $556,221
Indirect Costs
Agreement & Easement Responsibilities
Welcome Center $272,075
Napa County Roadway (Street System) $0
VSFCD Storm Water Management $0
Misc. Repairs to Welcome Center Interior / Exterior $0
Professional Services $4,108
Administration & Overhead $92,210
County Administrative Services $7,210
General Fund Contribution
(Welcome Cntr, Napa Cnty Road, Trail) ($2,860)
Total Indirect Costs $372,743
Total Annual Direct and Indirect Costs $928,964
Reserve Fund Collection
Operating / Rehabilitation Reserve Fund
Annual Collection/(Transfer) ($207,937)
Developer Deposit Fund
Annual Collection/(Transfer) $0
Total Reserve Fund Collection / (Transfer) ($207,937)
Total Balance to Levy $721,027
District Statistics
Total Parcels 1,222
Total Parcels Levied 1,222
Total Equivalent Benefit Units 1,180.00
Proposed Levy per Benefit Unit $611.04
Maximum Levy per Benefit Unit $932.31
Total Assessment $721,027.20
City of Vallejo, Hiddenbrooke Maintenance District
Estimate of Cost
City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Description Total
Reserve Funds Information
HMD Developer Deposit Fund
Estimated HMD Developer Deposit Fund Balance as of June 30, 2024 $869,404 Estimated Interest Earnings on Original Developer Deposit (FY24-25) $8,694 Estimated Developer Deposit Fund Collection/(Transfer) (FY24-25) $0 Estimated HMD Developer Deposit Fund Balance as of June 30, 2025 $878,098 HMD Rehabilitation Fund
Estimated HMD Rehabilitation Fund Balance as of June 30, 2024 $2,051,805 Estimated Interest Earnings on Rehabilitation Fund (FY24-25) $25,163 General Fund Contribution (Welcome Center, Trail, Napa County Road) $2,860 Estimated Rehabilitation Fund Collection/(Transfer) (FY 24-25) ($210,797) Estimated HMD Rehabilitation Fund Balance as of June 30, 2025 $1,869,031 Estimated HMD Rehabilitation and Developer Deposit Fund Balance as of June 30, 2025 $2,747,129
HMD Operating Reserve Fund
Estimated HMD Operating Reserve Fund Balance as of July 1, 2024 $464,482 Estimated Operating Reserve Transfer to Developer Deposit Fund (FY 24-25) $0 Estimated Operating Fund Collection/(Transfer) (FY 24-25) $0 Estimated HMD Operating Reserve Fund Balance as of June 30, 2025 $464,482 HMD Undesignated Reserve Fund
Estimated HMD Undesignated Reserve fund Balance as of July 1, 2024 $0 Estimated Undesignated Reserve Collection/(Transfer)
Estimated HMD Undesignated Reserve fund Balance as of June 30, 2025 $0 Estimated Total HMD Reserve Fund Balance as of June 30, 2025 $3,211,611 City of Vallejo
Hiddenbrooke Maintenance District, Reserve Fund Balances FY 2024-25 City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Method of Apportionment
Method of Apportionment
This section of the Engineer's Report explai ns the special and general benefits to be derived from the installation, maintenance and servicing of Improvements located throughout the District, and the methodology used to apportion the total assessment to properties within the District.

The District consists of all Assessor Parcels within the boundaries of Sky Valley Unit I, Sky Valley Unit II and Orchards development. The parcels include all privately or publicly owned parcels within said boundaries. The method used for apportioning the assessment is based upon the proportional special benefits to be derived by the properties in the District over and above general benefits conferred on real property or to the public at large. The apportionment of special benefit is a two-step process: the first step is to identify the types of special benefit arising from the improvements, and the second step is to allocate the assessments to property based on the estimated relative special benefit for each type of property.

Discussion of Benefit
In summary, the assessments can only be levied based on the special benefit to property.

This benefit is received by property over and above any general benefits. With reference to the requirements for assessments, Sectio n 22573 of the Landscaping and Lighting Act of 1972 states:
"The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in prop ortion to the estimated benefits to be received by each such lot or parcel from the improvements."

Proposition 218, which added Article XIIID of the California Constitution, provides as follows:
"No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel."

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Benefit categories have been established that represent the types of special benefit to residential, commercial, industrial and other lots and parcels resulting from the installation, maintenance and servicing lighting and landscaping improvements to be provided with the assessment proceeds. These categories of special benefit are summarized as follows:

A. Proximity to Improved Landscaped Areas and Other Public Improvements within the Assessment Districts.

B. Access to Improved landscaped areas and Other Public Improvements within the Assessment Districts.

C. Improved Views within the Assessment Districts.

D. Extension of a property’s outdoor areas and green spaces for properties within close proximity to the Improvements.

E. Creation of individual lots for re sidential and commercial use that, in absence of the assessments, would not have been created.

F. Drainage of water and runoff from property in the District.

G. Protection from flooding and st anding water due to the improved drainage systems.

Case law interpreting Proposition 218 provides enhanced clarity to the definitions of special benefits to properties in three distinct areas:
 Proximity
 Expanded or improved access
 Views
This case law also clarifies that a special benefit is a service or improvement that provides a direct advantage to a parcel and that indi rect or derivative advantages resulting from the overall public benefits from a service or improvement are general benefits. The case law also provides specific guidance that pa rk improvements are a direct advantage and special benefit to property that is proximate to a park that is improved by an assessment:

The characterization of a benefit may depend on whether the parcel receives a direct advantage from the improvement (e.g . proximity to a park) or receives an indirect, derivative advantage resulting from the overall public benefits of the improvement (e.g. general enhancement of the district’s property values).

Proximity, improved access and views, in addition to the other special benefits listed above further strengthen the basis of these assessments.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

General versus Special Benefit
In absence of the assessments, the Improvemen ts in the District would not be provided, so the Improvements are “over and above” what otherwise would be provided. Many of the parcels would not even exist if the a ssessments were not established because an assessment for the specific Improvements within the Districts was a condition of development approval.

All of the Assessment proceeds derived from the District will be utilized to fund the cost of providing a level of tangible “special benefits” in the form of landscaped parkways, landscaped medians, landscaped corridors, tr ail systems, drainage facilities, other Improvements and costs incidental to prov iding the Improvements and collecting the Assessments.

Although these Improvements may be available to the general public at large, the permanent public Improvements in the District were specifically designed, located and created to provide additional and improved public resources for the direct advantage of property inside the District, and not the public at large. Other properties that are either outside the District or within the District and not assessed, do not enjoy the unique proximity, access, views and other special benefit factors described previously.

Moreover, the homes in the District would not have been built if the Assessments were not established because an assessment fo r the Improvements was a condition of development approval.

Benefit Finding
In summary, real property located within the boundaries of the District distinctly and directly benefits from closer proximity, access and views of Improvements funded by the Assessments, the creation of developable parcels and the extension of usable land area provided by the assessments. The Improvem ents are specifically designed to serve properties in the District, not other properties or the public at large. The District has been narrowly drawn to include those parcels th at receive a direct advantage from the Improvements. The public at large and other properties outside the District receive only limited benefits from the Improvements because they do not have proximity, good access or views of the Improvements. These are specia l benefits to property in the District in much the same way that sewer and water facilities, sidewalks and paved streets enhance the utility and desirability of property and make them more functional to use, safer and easier to access.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Without the Assessments, the public improvements within the District would not be maintained and would turn into brown, unmaintained and unusable public improvements and public lands. If this happened, it would create a significant and material negative impact on the desirability, utility and value of property in the District. Most importantly, without the Assessments, the developed properties would not exist, because the subdivisions and development proposals would not have been approved. The Improvements are, therefore, clearly above what otherwise would be provided and the Improvements uniquely and specially benefit parcels in the District in a way that is not enjoyed by the general public or other property. We therefore conclude that all the Improvements funded by the Assessment ar e of special benefit to the identified benefiting properties located within the District and that the value of the special benefits from such Improvements to pr operty in the District reasonably exceeds the cost of the Assessments for every assessed parcel in the District. (In other words, as required by Proposition 218; the reasonable cost of the proportional special benefit conferred on each parcel reasonably exceeds the cost of the assessments.) Any general benefits to surrounding properties outside of the District, if there were any, are collateral and conferred concomitantly.

The Hiddenbrooke development has a single access/egress from Interstate 80. All of the improvements to be maintained within the development (with the exception of regional trail facilities which is 50% special benefit) have been constructed specifically for the benefit of the properties within the development and the maintenance of these improvements is by definition of special benefit to these properties. The location of a property within the District and its relative benefits from District improvements is addressed in the following:

Utility Corridor – With exception of routine maintenance or repair of the water line or forced main sanitary sewer line by the Water Division or Vallejo Sanitation & Flood Control District, all other appu rtenances within th e Slope Grading, Maintenance and Drainage Easement enclosing the Corridor are the responsibility of the HMD. The Corridor is consid ered the emergency access out of the development should a catastrophic event make Hiddenbrooke Parkway impassible. Any slope monitoring, remedial earthwork for slide repairs, concrete ditch cleaning or repair, storm drains or drop inlets, weed control, erosion control, pavement and roadway maintenance or resurfacing, road settlement, gates or fencing, etc, as identified, within the Sky Valley Offsite Utilities Improvement Plans is the responsibility of the HMD. Amounts budgeted but not spent in any fiscal year will be added to the HMD Rehabilitation Fund balance.

Debris Basins – V.M.C. Chapter 12.40.010 fo r Excavating, Grading and Filling required the elimination of hazards such as mudflows, erosion, flooding, etc. The Basins are designated for the safety of the residents residing in prone areas, should a flow event occur. Basins minimize th e loss of life and property to the Hiddenbrooke residents. The four (4) Basins are identified on the Sky Valley Phase 2 Record Drawing Grading Plans and are the responsibility of the HMD.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Storm Water Management - The monitoring of the lakes is of special benefit to all properties within the HMD. This spec ial benefit is independent of parcel location because all of the properties drain to the lakes.

Napa County Street System Maintenance - The maintenance of approximately ½ mile of the Hiddenbrooke Parkway (entrance roadway) is of special benefit to properties within the HM D because it is the sing le access/egress to the development. No gas tax is appropriated to the City of Vallejo for this section of roadway and the agreement with Napa County provides that Napa County will not pay for the maintenance of this street. Th erefore, the burden of maintaining this street falls upon the HMD. The benefit to the properties within the HMD is the satisfaction of this obligation. That po rtion of Hiddenbrooke Parkway that lies outside of the HMD boundaries and in Napa County is considered a general benefit. This general benefit is estimated to be 25% of the total maintenance costs and the City will make a contribution in the amount necessary to offset this general benefit cost. Amounts budgeted but not spent in any fiscal year will be added to the HMD Rehabilitation Fund balance.

Open Space Maintenance - The maintenance services to be performed on open space include fence repairs, fire access road repairs, erosion control, noxious weed control, sign repairs, fire breaks, ditch cleaning and associated staff costs. These services are of special benefit to the properties within the HMD in as much as they provide for property safety, preserve the natural tranquility and beauty of the Hiddenbrooke environment and provide recreational opportunities such as hiking and walking for the benefit of the residents and employees in the community.

Open space literally surrounds the Hidde nbrooke development and is equally accessible to all properties within the HM D. Whether a property faces or backs up to open space is a matter of personal preference. The benefits of owning property next to open space (views, sere nity, direct access, etc.) are generally offset by the nuisance factors such as litter and increased foot traffic. Maintenance of firebreaks is of equal benefit to properties across the street as to those who back up to open space. The intense heat of wild fires causes them to jump streets as was seen in the Oakland Hills fire of 1991. Thus, the relative location of parcels within the HMD is seen not to impact the relative benefit received by the various properties.

Trail Maintenance - The trail system and trailhead are open and accessible to the general public as well as to the HMD property owners, but trail systems are predominately used by those who live n ear them and theref ore provide special benefits to local property owners. However, based on discussions with East Bay Regional Parks personnel, it has been determined that these trails may be used by residents of HMD and outsiders in equal numbers. Therefore, at present only 50% of the cost of trail maintenance has be en assessed to the properties within the HMD as special benefit. Cost estimates and allocation of special benefit may vary as the trail system and surrounding properties are developed. The reallocation of special benefit will be based on the locati on and extent of the trail system as it relates to the surrounding properties.

Landscape Maintenance - Parkway and neighborhood entrance maintenance services are of equal benefit to all properties within the HMD because all properties access the community via Hiddenbrooke Parkway. Landscaped areas and street trees are distributed throughout the development and provide equal environmental and aesthetic benefits to similar parcels. Although landscape improvements (by virtue of their location), may be visible to surrounding properties or to the public at large, an y benefit to surrounding properties is City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

incidental and cannot be considered a direct and special benefit to those properties. Therefore, it has been dete rmined that the landscape improvements associated with the District and the on going operation and maintenance of those improvements are clearly a direct and sp ecial benefit to properties within the District and provide no measurable general benefit to properties outside the District or to the public at large.

Geotechnical Monitoring & Maintenance - This service is not related to parcel location because areas subject to slides are within the open space parcels. Funds will be accumulated and applied as needed if and when an event occurs. In this sense, the funds are “insurance” for the benefit of all properties independent of location.

Welcome Center - The location of a property within the HMD relative to the Welcome Center is not considered to be a factor in determining special benefit because the Hiddenbrooke development has a single access and egress to and from Interstate 80. The Welcome Center is strategically located at the entrance to the HMD. The Welcome Center is of equal be nefit to all properties. The operation and maintenance of the Welcome Center will provide for a friendly point of access and departure to the HMD. A well-maintained center with a well-trained staff will be a significant asset to the HMD. The greeters and security personnel will provide directions to visitors and will keep a watch out for the safety of residents, businesses and their respective visitors and guests. A well-trained staff will be available to provide reasonable assistan ce to property owners in times of emergency.

However, it is also recognized that the Welcome Center will be of benefit to those members of the public who use the trail system. No specific data regarding the use of the HMD trails by persons from outside the HMD is currently available, but it is reasonable to gauge the use of the trail system by the general public on the size of the staging area. Based on a staging area that will accommodate 25 vehicles an estimated 50 trips per day will be made by the general public. It is estimated that at build out there will be 1,200 EBUs within the HMD. Assuming an ADT (average daily traffic) of 9.55 trips per day per EBU, the development will generate 9,770 vehicle trips per day. Visitors passing through the Welcome Center will generate 50/9,700 or approximately 0.5% of the total ADT. It is reasonable to say that 0.5% of the overall benefit derived from the additional improvements is “General Be nefit”. This benefit is not special to the owners of the HMD and may not be assessed. A contribution by the City in the amount of

0.5% of the total cost of maintaining the Welcome Center will be allocated as general benefit and not assessed to property owners within the HMD.

Passive Park - The location of property within the HMD is not considered to be of consequence in determining special benefit because the park is centrally located and easily accessible to all properties w ithin the HMD. Moreover, the increased benefit of owning property near to the park is generally offset by the nuisance factors such as litter and increased foot traffic that the park generates. A well maintained park is esthetically pleasing. It approves property appearance and will enhance the HMD community image. If the park is not well maintained it will have the opposite effect. The park will provide passive recreational opportunities such as walking and outdoor reading for the enjoyment and benefit of all residents and employees of the HMD.

Waterfall Maintenance - Waterfall maintenance services are of equal benefit to all properties within the HMD because all properties access the community via City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Hiddenbrooke Parkway and have visible access to the waterfall. The waterfall amenity provides equal environmental and aesthetic benefits to all parcels within the HMD.

Although waterfall improvements may be visible to surrounding properties or to the public at large, any benefit to surrounding properties is incidental and cannot be considered a direct and special benefit to those properties. Therefore, it has been determined that the waterfall improvements associated with the District and the ongoing operation and maintenance of those improvements are clearly a direct and special benefit to properties within the District and provide no measurable general benefit to properties outside the District or to the public at large.

Incidental Expenses - The incidental expenses associated with the various maintenance services provided are distributed in proportion to the foregoing and are therefore unrelated to parcel location.

General benefit is identified as that bene fit received by proper ties outside of the District. General benefit cannot be assessed to property within the District boundary. A summary of the general benefit contributions is illustrated in the following table.

Agency Description % of Budgeted Expenditures
City Street System Maintenance 25.0%
GVRD Trail Sys tem 50.0%
City Welcom e Center Cost 0.5%

The original determination of benefits to property and the method of special benefit apportionment to property were developed by Willdan Financial Services when the HMD was reconstructed in fiscal year 2002-2003. The descript ion of benefits and the determination and apportionment of benefits to property in this Report are consistent with the original benefit determination and apportionment. The original method of apportionment of assessment and other rele vant elements of the fiscal year 2002-2003 Engineer’s Report for the HMD are hereby incorporated by reference.

The maintenance and servicing of these improvements is also partially funded, directly and indirectly from other sources including City of Vallejo, the County of Solano and the State of California. This funding comes in the form of grants, development fees, special programs, and general funds, as well as direct maintenance and servicing of facilities (e.g. transportation facilities, other infrastructure, etc.) Finally, this funding from other sources more than compensates for general benefits, if any, received by the properties within the assessment districts.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Method of Assessment
The method of apportionment for the District calculates the receipt of special benefit from the respective improvements based on the actual or proposed land use of the parcels within the District. The net amount to be assessed upon parcels within the District is apportioned by a formula and method that fairly distributes the net amount to be assessed among all assessable parcels in proportion to the special benefits to be received by each parcel from the im provements. Additionally, in compliance with Article XIIID Section 4 of the State Constitution each parcel’s assessment does not exceed the reasonable cost of the proportional special benefit conferred to that parcel. The benefit formula used to determine the assessment obligation is therefore based upon both the improvements that benefit the parcels within the District as well as the proposed land use of each property as compared to other parcels that benefit from those specific improvements.

Equivalent Benefit Units
The special benefits received by each parcel within the District and each parcel’s proportional annual assessment is calculat ed on the basis of a formula known as Equivalent Benefit Units. The Equivalent Benefit Unit (EBU) method of apportionment establishes a proportional benefit relationship between the various parcels within the District and the improvements provided by th e District. The EBU assigned to each parcel utilizes a set formula and proportional weightin g factors based on the land use, size and development status of each parcel within th e District compared to other parcels within the District.

Equivalent Benefit Unit Application by Land Use

Developed Residential Land
In order to evaluate the special benefits received by the various types of land, it makes sense to look at the benefits received by reside ntial land because this is by far the largest category. The benefit received by residential land does not vary signific antly, if at all, in direct proportion to lot size. There is no di rect correlation or readily available dwelling density data by residential lot size that illustra te that larger lots su pport an increased (or decreased, for that matter) number of persons per dwelling unit. Therefore, all developed single-family residential lots or parcels receive an equal amount of special benefit from the improvements financed through the HMD and are deemed to receive 1.00 EBU.

All developed multi-family residential par cels are deemed to receive 0.90 EBU per dwelling unit. This is because density per dwelling unit figures for multi-family units in the City of Vallejo are approximately ten percent (10%) less than density figures for single- family homes. According to the Census 2000 data for the City of Vallejo obtained from the Association of Bay Area Governments (ABAG), the average household size of an owner- occupied unit in Vallejo is 2.99 persons. Th e average household size of a renter-occupied unit is 2.76. Assuming that most owner-occupied units are single-family residential homes and most renter-occupied units are multi-family dwelling units, there is an eight percent City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

(8%) difference in densities be tween single family and multi-family dwelling units. For ease of levy administration, the City has decided to round the percentage difference to ten percent (10%). Therefore, the EBU count for developed multi-family dwelling units is 0.90 EBU.

Developed Commercial Property
Commercial property, developed or undeveloped, does receive measurable special benefit from the improvements maintained through this District. Well-maintained improvements add aesthetic value to the property and enhance the desirability of the property, which may attract patrons and prospective buyers. For this District, a commercial or industrial parcel that has an improved commercial or industrial use structure receives 1.00 EBU of special benefit for every 3,000 square feet (or fraction thereof) of improved structure. For undeveloped commercial properties, the special benefit is identified as 0.60 EBU per 3,000 square feet (or fraction thereof) of planned improved structure.

Undeveloped Land
Public improvements within the HMD have been constructed throughout. The maintenance of these public improvements is of special benefit to all of the land in this planned community. Some land will be developed immediately, buildings will be constructed and families will move in. Other land may remain undeveloped, i.e. without buildings, for a number of years. There is a difference between special benefit received by developed and undeveloped land. When land is undeveloped or vacant, the special benefit received is less than that received by a developed parcel (one with a building). This is because only a minimum level of service is necessary in order to save the HMD improvements from degradation and destruction. For example, watering and weed control is necessary for plant survival along the Hiddenbrooke Parkway. Trails must be maintained or they will be lost.

There will be geotechnical costs for slope monitoring with or without development. A minimal effort to maintain open space incl uding trails will be necessary for marketing purposes. Firebreaks, on the other hand, are not necessary until structures are built. This minimum level of maintenance activity will be essential to property owners in order to market (sell) lots. The benefit for undeveloped residential land is considered to be 60 percent of developed single-family residential land. Therefore, undeveloped single-family residential land is considered to receive 0. 60 EBU per planned lot. After buildings are constructed and occupied, increased maintenance services will be required, e.g. increased litter removal, fire protection, trail maintenan ce, pruning, watering and weed abatement.

However, for improvements su ch as the Welcome Center, the benefit to developed and undeveloped lots is the same.

Exempt Property
Public property, which is maintained for the benefit of the properties within the HMD, does not benefit from these services. For exampl e, open space does no t benefit from the maintenance of open space. Sanitary and water pumping stations are for the benefit of the HMD properties. These facilities exist only to service the HMD. If the property does not develop then the facilities will be abandoned. In summary, there are no public agency parcels in the HMD which are perceived to benefit from the improvements.

Public open space does not benefit from the services provided by the HMD and is therefore not assessed. Services performed on the land such as fire abatement are for the protection of the developed private parcels. Open space that is held in public trust may not be transferred or sold for profit and as such do es not appreciate in value due to the HMD improvements. Open space maintenance se rvices are performed because of the development. If there were no development, then minimal maintenance of open space would be required. Any revenue or in-kind services afforded to the open space by grazing leases will be credited to future open space budgets.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

The Vallejo Sanitation and Flood Control District’s sanitary sewer and storm drain facilities and the City’s water system facilities are operated and maintained exclusively for the benefit of the Hiddenbrooke development. They exist only for the benefit of the Hiddenbrooke development and receive no special benefit from the HMD improvements.

The Golf Club Property wa s excluded from the HMD beca use they are responsible contractually for lake monitoring and cleaning, and for slide debris removal, resulting from slides within the open space onto the golf cour se. These services are to be performed by and at the sole discretion of the Golf Co urse Owners. The open space Golf Course properties do not benefit from the HMD improvements and consequently are not assessed.

As such, the Golf Course properties and appurtenant facilities cannot benefit from District funds, maintenance and improvements until su ch time as they are brought within the District by assessing the properties for its appropriate share of District costs.

Public streets, public avenues, public utilities, public lanes, public roads, public drives, public courts, public alleys, all public easements and rights of way do not benefit and have not been assessed. Public parks, greenbelts and parkways and all public school property, other public property, and designated open space are assessed only to the extent that they benefit as discussed above. The benefit r eceived by privately owne d common areas is considered as included in the assessment for the various dwelling units. Common areas have therefore been assigned zero EBUs.

Assessment Range Formula
Any new or increase in assessments require certain noticing and meeting requirements by law. Prior to the passage of Proposition 218, legislative changes in the Brown Act defined the definition of “new or increased assessment” to exclude certain conditions. These conditions included “any assessment that does not exceed an assessment formula or range of assessments previously adopted by the agency or approved by the voters in the area where the assessment is imposed.” This defi nition and conditions were later confirmed through SB919 (Proposition 218 implementing legislation).

The purpose of establishing an assessment range formula is to provide for reasonable increases and inflationary adjustment to annual assessments without requiring costly noticing and mailing procedures, which could add to the District costs and assessments.

Property owner balloting for the proposed District assessment in Fiscal Year 2003-2004 and 2004-2005 for Annexation 1 included the approval of an assessment range formula.

The assessment range formula shall be applied to all future assessments within the District.

Generally, if the proposed annual assessment (levy per unit or rate) for the current fiscal year is less than or equals the “Maximum Assessment” (“Adjusted Maximum Assessment”), then the proposed annual assessment is not considered an increased assessment. The Maximum Assessment is equa l to the initial Assessment approved by property owners adjusted annually by the following criteria:

1. In the Report prepared for ballot proceedings conducted in July 2003, the maximum amount of assessment levied per EBU for Fiscal Year 2003-04 was established at $532.22, with the exact amount to be levied in any gi ven year to be determined by the budget for that year. Beginning in the second fiscal year (Fiscal Year 2004-2005) and each fiscal year thereafter, the Maximum Asse ssment will be recalculated a nnually to adjust for the property owner approved inflation adjustment factor.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

2. The new adjusted Maximum Assessment fo r the year represents the prior year’s Maximum Assessment adjusted by the percenta ge increase in the Consumer Price Index for All Urban Consumers (CPI-U), as distributed by the Bureau of Labor Statistics (BLS) for the Consolidated Metropolitan Statistical Area (CMSA) covering San Francisco- Oakland-San Jose. The percentage increase will be from Feb 1 of the prior year to Feb 1 of the current year, or similar time period that is available when the Report is prepared.

3. The Maximum Assessment is adjusted each year independently from the annual assessment. While the actual amount assessed may fluctuate each year, the maximum will continue to be increased by CPI-U each year to establish the adjusted Maximum Assessment.

The Maximum Assessment is adjusted annually and is calculated independently of the District’s annual budget and proposed annual assessment. Any proposed annual assessment (rate per equivalent benefit unit) less than or equal to this Maximum Assessment is not considered an increased assessm ent, even if the proposed a ssessment is greater than the assessment applied in the prior fiscal year . The City Council may reduce or freeze the Maximum Assessment at any time by amending the Engineer’s Annual Report.

The Maximum Assessment adjustment is designed to establish a reasonable limit on District assessments. The Maximum Assessment calculated each year does not require or facilitate an increase to the annual assessment and neither does it restrict assessments to the adjustment maximum amount. If the budget and assessments for the fiscal year does not require an increase, or the increase is less than the adjusted Maximum Assessment, then the required budget and assessment may be applied without additional property owner balloting. If the budget and a ssessments calculated requires an increase greater than the adjusted Maximum Assessment then the assessment is considered an increased assessment.

To impose an increased assessment, the City Council must comply with the provisions of Article XIIID Section 4(c) of the California Constitution, which requires a public hearing and certain protest procedures including mailed notice of the public hearing and property owner protest balloting. Property owners through the balloting process must approve the proposed assessment increase. If the proposed assessment is approved, then a new Maximum Assessment is established for the Di strict. If the proposed assessment is not approved, the City Council may not levy an assessment greater than the adjusted Maximum Assessment previously established for the District.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Estimated Benefit Units for Fiscal Year 2024-25
The following table summarizes the Equival ent Benefit Units for the various Land Use designations within HMD for Fiscal Year 2024-25.

EBUs per LAND USE DESIGNATION
Land Use Category
Land Use
Designation
Number of
Parcels
Dwelling Units
(Current &
Proposed)
Building
Sq Ft EBU Factor Total EBU
Single Family Residential SFR 1,113 1,113 N/A 1.00 1,113.00 Undeveloped Single Family
Residential SFV 108 108 N/A 0.60 64.80 Multi Family Residential MFR 0.00 0.00 N/A 0.90 0.00 Undeveloped Multi Family
Residential MFV 0.00 0.00 N/A 0.60 0.00 Commercial Property COM 0.00 0.00 0.00

1.00 EBU per 3,000
building sq ft 0.00
Undeveloped Commercial
Property CMV 0.00 0.00 0.00 0.50 EBU per acre 0.00
Developed Hotel Property HOT 0.00 0.00 N/A

0.15 EBU per
developed room and

0.12 EBU per
undeveloped room 0.00
Special Designation Property SPC 1 1 11,000

0.60 EBU per
proposed lot plus 0.60
EBU per 3,000
building sq ft 2.20

Duration of Assessment
It is proposed that the Assessment be levi ed for fiscal year 1992-93 and continued every year thereafter, so long as the Improvements need to be improved and maintained and the City of Vallejo requires funding from the Assessments for its Improvements in the HMD. As noted previously, the Assessment ca n continue to be levied annually after the City of Vallejo City Council approves an annually updated Engineer’s Report, budget for the Assessment, Improvements to be provided, and other specifics of the Assessment. In addition, the City Council must hold an annual public hearing to continue the Assessment.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Appeals and Interpretation
Any property owner who feels that the assessm ent levied on the subject property is in error as a result of incorrect information be ing used to apply the foregoing method of assessment, may file a written appeal with the Director of Public Works or her or his designee. Any such appeal is limited to correction of an assessment during the then current or, if before July 1, the upcoming fiscal year. Upon the filing of any such appeal, the Director of Public Works or his or her designee will promptly review the appeal and any information provided by the property owner. If the Director of Public Works or her or his designee finds that the assessment sh ould be modified, the appropriate changes shall be made to the assessment roll. If any such changes are approved after the assessment roll has been filed with the County for collection, the Director of Public Works or his or her designee is authorized to refund to the property owner the amount of any approved reduction. Any property owner who disagrees with the decision of the Director of Public Works or her or his designee, may refer their appeal to the City Council of the City of Vallejo and the decision of the City Council of the City of Vallejo shall be final.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Assessment
WHEREAS, the City of Vallejo City Council direct ed the undersigned Engineer of Work to prepare and file a report presenting an estima te of costs, a diagram for the District and an assessment of the estimated costs of the improvements upon all assessable parcels within the District, to which Resolution and the description of the Improvements therein contained, reference is hereby made for further particulars; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under the Act and the order of the City Council of said City of Vallejo, hereby make the following assessment to cover the portion of the estimated cost of the improvements, and the costs and expenses incidental thereto to be paid by the District.

As required by the Act, an Assessment Diagram is hereto attached and made a part hereof showing the exterior boundaries of said District. The distinctive number of each parcel or lot of land in the District is its Assessor Parcel Number appearing on the Assessment Roll.

I do hereby assess and apportion the net amount of the cost and expenses of the improvements, including the costs and expenses incident thereto, upon the parcels and lots of land within the District, in accordance with the special benefits to be received by each parcel or lot, from the improvements, and more particularly set forth in the Cost Estimate and Method of Assessment hereto attached and by reference made a part hereof.

The assessment is subject to an annual adju stment tied to the Consumer Price Index-U for the San Francisco Bay Area as of February 1 of each succeeding year (the “CPI”). The maximum authorized assessment rate is equal to the maximum assessment rate approved by property owners fiscal year 2003-2004 adjusted annually by the change in the CPI.

The change in the CPI from February 2023 to February 2024 was 2.37%. Therefore, the maximum authorized assessment rate for fi scal year 2024-2025 is increased by 2.37% which equates to $932.31 per equivalent benefit unit. The estimate of cost and budget in the Engineer’s Report proposes assessmen ts for fiscal year 2025-2025 at the rate of $611.04, which is less than the maximum authorized assessment rate.

The assessment is made upon the parcels or lots of land within the District in proportion to the special benefits to be received by the parcels or lots of land, from the improvements.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Each parcel or lot of land is described in the Assessment Roll by reference to its parcel number as shown on the Assessor's Maps of the County of Solano for the fiscal year 2024- 2025. For a more particular description of the property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of the County.

I hereby place opposite the Assessor Parcel Number for each parcel or lot within the Assessment Roll, the amount of the assessm ent for the fiscal year 2024-2025 for each parcel or lot of land within the District.

Dated: April 15, 2024
Engineer of Work
By
John W. Bliss, License No. C052091

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Appendix A - 2024-2025 Assessment Roll
An Assessment Roll (a listing of all parcels assessed within the District and the amount of the assessment) will be filed with the City Clerk and is, by reference, made part of this report and is available for public inspection during normal office hours.

Each lot or parcel listed on the Assessment Ro ll is shown and illustrated on the latest County Assessor records and these records are, by reference made part of this report.

These records shall govern for all details concerning the description of the lots or parcels.

City of Vallejo
Hiddenbrooke Maintenance District
Engineer’s Report, FY 2024-2025

Appendix B - Assessment Diagram
The original Assessment Diagram and Annexation map of the Orchards development is on f i l e w i t h t h e C i t y C l e r k a n d , b y r e f e r e n c e , m a d e p a r t o f t h i s R e p o r t . T h e A s s e s s m e n t Diagrams are available for inspection at the Office of the City Clerk, during normal business hours. Reference is hereby made to such Diagrams, and they are incorporated herein by reference.

ACTION ITEM 9.D.

DATE: June 11, 2024
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, P.E., Public Works Director
Daniel A. Sequeira, P.E., Assistant Public Works Director / City Engineer SUBJECT: ADOPT A RESOLUTION AWARDING AND APPROVING A LANDSCAPE MAINTENANCE SERVICES CONTRACT FOR REGION 2 (HIDDENBROOKE) WITH NEW

IMAGE LANDSCAPE COMPANY AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME IN AN AMOUNT NOT TO EXCEED $993,817 AND REJECTING ALL

OTHER BIDS

RECOMMENDATION
Adopt a resolution approving a Landscape Maintenance Services Contract for Region 2 (Hiddenbrooke) with New Image Landscape Company and authorizing the City Manager to execute same in an amount not to exceed $993,817 and rejecting all other bids.

REASONS FOR RECOMMENDATION
Landscape maintenance services will continue to be required in Region 2 of the Landscape Maintenance Districts. The term of the previous landscape maintenance contract for this region will expire June 30, 2024.

Approval of this contract will provide needed landscape maintenance services for an initial term of one-year, with the option to extend for up to four additional one-year periods with a CPI (Consumer Price Index) increase.

BACKGROUND AND DISCUSSION
The City of Vallejo has 27 Landscape Maintenance Districts (LMD), which were formed in accordance with the Improvement Act of 1911, the City of Vallejo Municipal Code, the Landscape and Lighting Act of 1972, and Proposition 218. For contracting purposes, many of these districts have been organized into regions.

Establishment of these regions was intended to consolidate various LMDs into groups that were expected to result in a more efficient and cost-effective execution of the maintenance activities required in each LMD.

The following is the LMD in Region 2:
• 138 – Hiddenbrooke

Plans and Specifications were prepared and completed by City staff, and the project was advertised on March 25, 2024. On April 16, 2024, sealed bids were opened and read publicly by the Deputy City Clerk. The results of the bids for the subject project were as follows:

Region 2:

Staff’s review of these bids has indicated that all bids did satisfy the requirements of the specification as 1 New Image Landscape Company $130,872
2 Marina Landscape Inc. $292,500

Date: June 11, 2024
Subject: ADOPT A RESOLUTION AWARDING AND APPROVING A LANDSCAPE MAINTENANCE SERVICES CONTRACT FOR REGION 2 (HIDDENBROOKE) WITH

NEW IMAGE LANDSCAPE COMPANY AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME IN AN AMOUNT NOT TO EXCEED $993,817 AND REJECTING

ALL OTHER BIDS

advertised. The apparent lowest responsive bidder for Region 2 is New Image Landscape Company, in the amount of $130,872 for a year’s worth of monthly maintenance.

The contract is for the term of one year with the option of four one-year extensions with a maximum 3% CPI (Consumer Price Index) increase and a potential for change orders/additional services in the amount of $60,000 per contract year. Change orders for the last five years range from approximately $34,000 to $50,000.

Staff recommends awarding the contract for Region 2 to New Image Landscape Company for a total not to exceed $993,817 for the life of the contract.

Year 1 Year 2* (If
extended)
Year 3* (if
extended)
Year 4* (if
extended)
Year 5* (if
extended)
Total 5 years
(contract life)
Region 1 Base Contract $130,872 $134,798 $138,842 $143,007 $147,298 $693,817 Potential Rehab
Maintenance/Additional
Work
$60,000 $60,000 $60,000 $60,000 $60,000 $300,000
Totals (Annual+ potential
rehab)
$190,872 $194,798 $198,842 $202,007 $207,298 $993,817
*Estimated using 3% CPI Increase per FY

FISCAL IMPACT
There is no impact to the General Fund with the approval of this item.

Costs for the landscape maintenance services in Region 2 LMD are funded through assessments of the property owners within the region. Assessments received from each LMD are only expended in the LMD from which these funds are collected. The annual landscape maintenance costs for each specific LMD region are within their overall approved budgets.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378(b).

ATTACHMENTS

1. Reso Award Region 2_CAO Stamp REVISED

2. Region 2 Contract LMD - New Image_CAO_Stamp

CONTACT
Melissa Tigbao P.E., Public Works Director, (707) 648-4433 [email protected]

RESOLUTION NO. 24-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AWARDING AND APPROVING A LANDSCAPE MAINTENANCE SERVICES CONTRACT FOR REGION 2 (HIDDENBROOKE) WITH NEW

IMAGE LANDSCAPE COMPANY AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME IN AN AMOUNT NOT TO EXCEED $993,817 AND REJECTING ALL OTHER BIDS WHEREAS, landscape maintenance services will continue to be required in Region 2 after the previous landscape maintenance contract expires on June 30, 2024; and WHEREAS, the City of Vallejo has 27 Landscape Maintenance Districts (LMDs) and, for contracting purposes, those districts have been organized into regions, with Region 2 containing Hiddenbrooke; and WHEREAS, the City of Vallejo advertised the Region 2 landscape maintenance services contract on March 25, 2024, and on April 16, 2024, publicly opened bids and received two bids; and WHEREAS, New Image Landscape Company., a California corporation, submitted the lowest responsive bid for Region 2 in the amount of $130,872 for one year of regular monthly maintenance; and WHEREAS, the contract has a term of one year and includes the option of four one- (1-) year extensions, a maximum 3% CPI increase, and the potential for change orders/additional services, bringing the total potential five- (5-) year contract to a not-to-exceed amount for Region 2 to $993,817; and WHEREAS, there is adequate funding to award the contract.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Vallejo that an invitation for bids was duly advertised.

BE IT FURTHER RESOLVED by the City Council of the City of Vallejo that New Image Landscape Company, of Fremont, California is determined to be the lowest responsive bidder and is hereby awarded a contract in the not-to-exceed amount of $993,817 for Region 2 (Hiddenbrooke), for the original Term and all approved extensions and said contract is awarded to said low bidder at the prices bid; and BE IT FURTHER RESOLVED that all other bids to-wit:

Region 2:

Marina Landscape Inc. $292,500
are hereby deemed rejected, upon the full execution of the contract documents by the successful bidder, with notice of rejection to be given thereupon by the City Clerk; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the contract between the City of Vallejo and New Image Landscape Company, of Fremont, CA, with any modifications recommended by City Attorney, and the City Clerk to attest the signing of those contracts.

Adopted by the City Council of the City of Vallejo at a regular meeting held on June 11, 2024, with the following vote:

AYES:

NOES:

ABSENT:
____________________________________
ROBERT H. McCONNELL, MAYOR
ATTEST: _____________________________________
DAWN G. ABRAHAMSON, CITY CLERK
Contract For Region 2 Annual Landscape Maintenance Services Page 1 of 5

CITY OF VALLEJO

PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION

CONTRACT
FOR
REGION 2 ANNUAL LANDSCAPE MAINTENANCE SERVICES
THIS CONTRACT (“Contract”) made and entered into this 12 th day of June, 2024, at Vallejo, California, by and between the City of Vallejo, a municipal corporation of the State of California, acting by and through its City Council, hereinafter called City, and New Image Landscape Company, a California corporation, hereinafter called CONTRACTOR.

WITNESSETH:

WHEREAS, the City Council of said City heretofore caused plans and specifications for the work hereinafter mentioned to be prepared, and thereafter did approve and adopt said plans and specifications; and,
WHEREAS, the City Council of said City did cause to be noticed for the time and in the manner required by law a notice inviting sealed bids for the performance of said work; and,
WHEREAS, Contractor, in response to such notice, submitted to the City Council of said City within the time specified in said notice, and in the manner provided for therein, a sealed bid for the performance of the work specified in said plans and specifications, which said bid and proposal, and the other bids and proposals submitted in response to said notice, the City Council of City, by and through its authorized representatives, publicly opened and canvassed in the manner provided by law; and, WHEREAS, Contractor was the lowest responsible bidder for the performance of said work, and said City Council of City, as a result of the canvass of said bids, did determine and declare Contractor to be the lowest responsible bidder for the work and award to it a contract therefor.

NOW, THEREFORE, in consideration of the above, it is mutually agreed between the parties hereto as follows, to wit:

1. Scope of Work. The work to be done is shown in Exhibit A, entitled “Plans and Specifications,” which is incorporated herein by this reference.

Contract For Region 2 Annual Landscape Maintenance Services Page 2 of 5 The Contractor shall provide all labor, tools, and materials to do the work according to the terms and conditions specified herein and as provided for and set forth in said plans, specifications, and any addendum that may be issued prior to the date of bid, or in either of them, which said plans and specifications are hereby referred to by such reference, incorporated herein, and made a part of this Contract.

The following documents shall constitute the Contract Documents:
(a) This Contract, including Exhibits A, B, and C
(b) Contractor’s accepted Proposal;
(c) Change Orders thereto;
(d) Standard Specifications of the State of California, Business and Transportation Agency, Department of Transportation, 2010 edition, Sections 10 through 95, all as modified herein;
(e) City of Vallejo Standard Specifications and Standard Drawings dated, December 20, 2011;
(f) Vallejo Flood & Wastewater District Engineering Design Standard, dated July 2020, and Engineering Standard Details, dated July 2020; (g) Any other documents identified as such in the Contract Documents.

2. Terms and Conditions. This Contract consists of the Contract Documents identified as such, all of which are incorporated herein by reference as though set forth in full, and all of which are part of this Contract, and Contractor and City agree to comply with and fulfill all obligations, promises, covenants and conditions imposed upon each of them in the Contract Documents. All of said work done under this Contract shall be performed to the satisfaction of the City Council, or its representative, who shall have the right to reject any and all materials and supplies furnished by Contractor which do not strictly comply with said plans and specifications, together with the right to require Contractor to replace any and all work furnished by Contractor which shall not either in workmanship or material be in strict accordance with said plans and specifications.

The said Contractor agrees to receive and accept the prices set forth in the proposal in the annual amount of $130,872 with an annual maximum CPI adjustment of 3% for a total over the Term of the contract plus any extensions not to exceed Nine Hundred Ninety Three Thousand Eight Hundred Seventeen Dollars and Zero Cents ($993,817.00) as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement, also for all loss or damage arising out of the nature of the work aforesaid, or from the action of the elements or from any foreseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City and for all risks of every description, connected with the work; also for all discontinuance of work, and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Specifications and the requirements of the Engineer under them.

By my signature as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Contract For Region 2 Annual Landscape Maintenance Services Page 3 of 5 Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract.

Pursuant to Section 1700, and following, of the California Labor Code, the Contractor shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Copies of such prevailing rate of per diem wages are on file at the office of the City Clerk, City of Vallejo, City Hall, 555 Santa Clara Street, Vallejo, California CA. Those copies shall be made available to any interested party upon request. The Contractor shall forfeit, as penalty to the City, Fifty Dollars ($50.00) for each calendar day or portion thereof, for each workman paid less than the stipulated prevailing rates for any work done under the contract by it or by any subcontractor under it, in violation of the provisions of such Labor Code.

City shall pay Contractor the sums set forth in Exhibit B, entitled “Compensation”, in accordance with all of the terms and conditions of the Contract Documents.

The Contractor shall be permitted to substitute designated securities for any moneys withheld by the City of Vallejo to insure performance under the Contract. This right of substitution shall be exercised in the manner and subject to the conditions specified in the Contract Documents. The provisions of Public Contract Code section 22300 are incorporated herein by reference as though set forth in full and shall govern the substitution of securities and/or escrow account.

The person signing this Agreement for Contractor hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Contractor.

4. Insurance Requirements. Contractor agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements.” Failure to maintain required insurance at all times shall constitute a default and material breach.

5. Term. The term of this Contract shall commence on July 1, 2024 and shall continue in full force and effect until June 30, 2025.

City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one (1) year, by written notice to Contractor. The total duration of this Agreement, including the exercise of any options under this section, shall not extend beyond June 30, 2029.

If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo. If funds to affect such continued payment are not appropriated, Contractor agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.

If any option is exercised by the City, an increase may be granted equal to the average percentage variant for the previous twelve (12) months in the Consumer Price Index for Contract For Region 2 Annual Landscape Maintenance Services Page 4 of 5 All Urban Consumers (CPI-U), calculated by the U.S. Department of Labor, Bureau of Labor Statistics (BLS) for the Consolidated Metropolitan Statistical Area (CMSA) covering San Francisco-Oakland-San Jose.

6. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to City: Jason Lacey
Landscape Maintenance Manager
Engineering – LMD Region 2
Public Works Department
555 Santa Clara Street
Vallejo, CA 94590
If to Contractor: Jeffrey Suzuki
General Manager
New Image Landscape Company
3250 Darby Common
Fremont, CA 94539
Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

7. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled “Plans and Specifications,” including any attachments Exhibit B, entitled “Compensation,” including any attachments Exhibit C, entitled “Insurance Requirements,” including attachments

SIGNATURES ARE ON THE FOLLOWING PAGE
Contract For Region 2 Annual Landscape Maintenance Services Page 5 of 5 IN WITNESS WHEREOF, the parties have executed this agreement on the day and year shown below the name of each of the parties.

New Image Landscape Company
a California corporation
By:

Jeffrey Suzuki
General Manager
DATE:
(City Seal)

CITY OF VALLEJO,
a municipal corporation
By:

NAME
City Manager
DATE:

ATTEST:

By:

Dawn G Abrahamson
City Clerk
APPROVED AS TO CONTENT:

Melissa Tigbao, P.E.

Public Works Director
APPROVED AS TO FORM:

Veronica A. F. Nebb
City Attorney
APPROVED AS TO INSURANCE:

Armond Sarkis
Risk Manager
Contract For Region 2 Annual Landscape Maintenance Services Page 1 of 2 Exhibit A – Plans and Specifications: Section A – Description of Project

EXHIBIT A

PLANS AND SPECIFICATIONS

SECTION A

1. Location: City of Vallejo

2. Representatives. The City Representative for this Agreement is:

Jason Lacey
Landscape Maintenance Manager
Public Works Department
Engineering – LMD Region 2
555 Santa Clara Street
Vallejo, CA 94590
(707) 648-4315
(707) 648-4691
The Contractor’s Representative for this Agreement is:

Jeffrey Suzuki
General Manager
New Image Landscape Company
3250 Darby Common
Fremont, CA 94539
(510) 266-9191
[email protected]
All routine administrative communications between the parties will be between the above-named representatives and may be by personal delivery, mail, facsimile transmission, or electronic mail as agreed between the Contractor Representative and City’s Representative.

3. Key Personnel. All the individuals identified below are necessary for the successful prosecution of the services due to their unique expertise and depth and breadth of experience. There shall be no change in the personnel listed below, without written approval of the City Representative. Contractor recognizes that the composition of this team was instrumental in the City’s decision to award the work to Contractor and that compelling reasons for substituting these individuals must be demonstrated for the City’s consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this section shall constitute a material breach of Contractor’s obligations under this Agreement and shall be grounds for termination.

Contract For Region 2 Annual Landscape Maintenance Services Page 2 of 2 Exhibit A – Plans and Specifications: Section A – Description of Project Key personnel are as follows: Jeffrey Suzuki, Alfonso Medina Contract For Region 2 Annual Landscape Maintenance Services Page 1 of 9 Exhibit A – Plans and Specifications: Section B – General Requirements SECTION B – GENERAL REQUIREMENTS

1. Definitions and Terms
A. Standard Specifications – The Standard Specifications of the State of California, Department of Transportation, Division of Highways, July 1995 edition. Any reference therein to a State Agency or officer shall be interpreted as the corresponding City office or officer acting under this contract with address at City Hall, Vallejo, California 94590.

B. City – The City of Vallejo.

C. City Council – The governing body of the City.

D. Landscape Maintenance Manager (LMM) – The City management staff or his/her authorized managing agent who shall represent the City during the term of the contract.

E. City Specifications – City of Vallejo Standard Specifications and Standard Drawings dated December 20, 2011
F. VFWD –Vallejo Flood & Wastewater District Engineering Design Standards, dated July 2020, and Engineering Standard Details, Dated July 2020 G. Landscape Inspector (includes Sr. Landscape Inspector) – The authorized agent who may represent the Landscape Maintenance Manager.

H. Responsibility of Contractor, Hold Harmless & Indemnity Agreement – The Contractor shall take all responsibility including stewardship for the work and shall defend, indemnify, release and hold harmless the City, its officers, officials, directors, employees, agents and volunteers, from all claims, loss, damage, injury, and liability of every kind, nature, and description, directly or indirectly arising from the performance of the contract of work regardless of responsibility for negligence (including costs and expenses, which include attorney’s fees, incurred in connection therewith) and from any and all claims, loss, damage, injury, and liability, howsoever the same may be cause, resulting directly or indirectly from the nature of the work covered by the contract, regardless of responsibility for negligence (including costs and expenses, which include attorney’s fees, incurred in connection therewith), but excluding liability due to the sole negligence or willful misconduct of the City.

The City, pursuant to this contract and indemnity agreement, may, at the Contract For Region 2 Annual Landscape Maintenance Services Page 2 of 9 Exhibit A – Plans and Specifications: Section B – General Requirements time of preparing and certifying the final voucher, and as a condition of preparing and certifying the same, require the Contractor to continue his bond or any part thereof, as security against any such unsatisfied claims, for a time not exceeding the time when such claims would be legally barred.

Approval of the insurance contracts required does not relieve the Contractor or subcontractors from liability under this hold harmless and responsibility clause.

The provisions of this section shall survive the expiration or termination of the Contract and are not limited by any provisions relating to insurance.

2. Scope of Work
A. General – Attention is directed to the provisions of “Section D – Special Provisions” of Exhibit A of this Contract, as supplemented herein, for the requirements and conditions concerning the scope of the work.

B. Increased and Decreased Quantities – The quantities given in the proposal form and Contract are approximate only, being given as a basis for the comparison of bids. The City of Vallejo does not, expressly or by implication, agree that the actual amount of work will correspond therewith, and reserves the right to increase or decrease the amount of any class or portion of the work, or to omit portions of the work. All items of work will be paid for at the respective prices negotiated for such work done and accepted by the City.

C. Hours of Work – Normal working hours are 7:00 AM to 5:00 PM, Monday through Friday, excluding holidays observed by the City. No work outside of the regular working hours shall be done unless previously requested by the Contractor in writing and approved by the City.

3. Legal Relations and Responsibility
A. Hours of Labor – The Contractor shall forfeit, as a penalty, to the City, Twenty-Five Dollars ($50.00) for each work-person employed in the execution of the contract by the Contractor or any subcontractor under him/her for each calendar day during which such work person is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of provisions of the Labor Code of the State of California, Section 1810 to Section 1815.

B. Public Convenience and Safety – Contractor shall furnish, install, and maintain all traffic warning and directional signs necessary to maintain the Contract For Region 2 Annual Landscape Maintenance Services Page 3 of 9 Exhibit A – Plans and Specifications: Section B – General Requirements facility in a passable condition at all times as part of this bid. Traffic control shall meet the requirements of the latest State of California Department of Transportation Manual of Traffic Controls for Construction and Maintenance Work Zones. Submit documentation prior to the commencement of contract and prior to optional renewal years that assigned staff has received Traffic Control Training in accordance with the California Department of Transportation regulations. The Contractor may be required to submit a Traffic Control Plan for review and approval by the City at any time during the duration of this contract.

The Contractor shall designate in writing the name, address and telephone number of the employee to contact after working hours for the proper maintenance of traffic barriers and warning signs. Full compensation for furnishing all flag-persons necessary for the direction of public traffic either through or around the work shall be considered as included in the various contract items of work, and no additional compensation will be allowed therefore.

C. Damage to Private Property – Any damage to private property caused by the Contractor and adjudged to be the responsibility of the Contractor by the LMM shall be rectified to the satisfaction of the LMM within a reasonable time, depending on the extent of the damage. Said reasonable time shall be as determined by the LMM, and if the condition is not rectified, the LMM shall have the power and authority to rectify said damage and the cost thereof to be paid for by the Contractor, either by direct payment to the City of Vallejo, or by deducting said amount from moneys due the Contractor.

4. Prosecution and Progress
Attention is directed to the provisions of these Specifications, “Section D – Special Provisions,” for the requirements and conditions concerning the prosecution and progress of the work and the assignment of the Contract.

5. Permits and Code
A. The City will not waive required permit fees for this project. All other aspects of this "Permits and Code" section still apply. The Contractor shall give all notices required by and comply with all applicable laws, ordinances and codes of the City of Vallejo. All construction work and/or utility installations shall comply with all applicable ordinances and codes including all written waivers. Before installing any work, the Contractor shall examine the Drawings and Technical Specifications for compliance with applicable ordinances and codes and shall immediately report any discrepancy to the Contract For Region 2 Annual Landscape Maintenance Services Page 4 of 9 Exhibit A – Plans and Specifications: Section B – General Requirements City Landscape Inspector of the City of Vallejo. Where requirements of the Drawings and Technical Specifications fail to comply with such applicable ordinances and codes, the City of Vallejo will adjust the contract by Change Order to conform to such ordinances and codes (unless waivers in writing covering the differences have been granted by the governing body or department) and make appropriate adjustment in the contract price or stipulated unit prices.

Should the Contractor fail to observe the foregoing provisions and proceed with the construction and/or install any utility variance with any applicable ordinance or Code including any written waivers (notwithstanding the fact that such installation is in compliance with the Drawings and Technical Specifications) the Contractor shall remove such work without cost to the City and a Change Order will be issued to cover only the excess cost the Contractor would have been entitled to receive if the change had been made before the Contractor commenced work on the items involved.

B. The Contractor shall comply with applicable laws and ordinances governing the disposal of surplus excavation, materials, debris and rubbish on or off the project area and commit no trespass on any public or private property in any operation due to or connected with the improvements embraced in this contract.

6. Apprenticeship Requirements
California Labor Section 1777.5 requires in the employment of apprentices in public works contracts:

A. Only registered apprentices within a written agreement in an approved apprentice training program providing no less than 2,000 hours of continuous employment and education are eligible for employment on public works (in compliance with Labor Code Section 3077).

B. A contractor is no longer required to submit Form DAS-7 but must submit award information to the local applicable joint apprenticeship committee.

The award information must include:

1. An estimate of the journeyman hours;

2. The number of apprentices to be employed; and

3. The approximate dates of apprentice employment.

C. The minimum statutory 1:5 hourly ratio of work stipulates that no less than one (1) hour of apprentice work for every five (5) hours of journeyman labor Contract For Region 2 Annual Landscape Maintenance Services Page 5 of 9 Exhibit A – Plans and Specifications: Section B – General Requirements on any day of work. Any journeyman work performed beyond eight (8) hours per day or forty (40) hours per week shall not be used to calculate the hourly ratio.

This section shall not apply to specialty contractors or general contractors whose contracts involve less than Thirty Thousand Dollars ($30,000.00) or twenty (20) working days.

The Division of Apprenticeship Standards may grant a certificate exempting the Contractor from the minimum 1:5 hourly ratio under any one of the following:

1. Unemployment exceeds an average of fifteen percent (15%) in the area for the previous three (3) month period;

2. The number of apprentices in training in such area exceeds a ratio of 1:5;

3. The apprentice able craft or trade is replacing at least one thirtieth of its journeymen annually through apprenticeship training, either locally or statewide;

4. The specific task would jeopardize the apprentice's life or public safety, or no training can be provided to an apprentice by a journeyman for the specific task.

D. Apprentices employed on public works projects can only be assigned to perform work of the craft or trade to which the apprentice is registered.

E. All contractors with employees in any apprentice able occupation, regardless of the actual employment of journeymen or apprentices for the awarded public work, must either contribute to the local training trust fund or to the Department of Industrial Relations, California Apprenticeship Council, P.O. Box 511283, Los Angeles, CA 90051-7838 (as set forth in Section 227).

F. All violations of Section 1777.5 shall pay a civil penalty of Fifty Dollars ($50.00) for each calendar day of noncompliance.

All willful violations of Section 1777.5 shall pay the Fifty Dollar ($50.00) fine for each calendar day of noncompliance and shall be denied the right to bid on, or to receive, any public works contract for a period of up to one year for the first violation and up to three (3) years for any additional violations.

Compliance disputes arising under Section 177.5 shall be adjudicated Contract For Region 2 Annual Landscape Maintenance Services Page 6 of 9 Exhibit A – Plans and Specifications: Section B – General Requirements under Section 8 California Code of Regulations, Article 1.

G. Within five (5) days of a public works contract award, the awarding agency must send a copy of the award to the Division of Apprenticeship Standards under Section 1773.3.

Within five (5) days of finding any discrepancy regarding the hourly ratio of apprentices to journeymen, the awarding agency shall notify the Division of Apprenticeship Standards.

H. The Contractor shall be responsible for compliance for all apprentice able occupations within these sections.

7. Subcontracting
In accordance with the requirements of Sections 4100 and 4113, inclusive, of the Government Code, each bidder shall list in his proposal all the names and business address of each subcontractor to whom the bidder proposes to subcontract work and shall list. Each subcontractor shall be licensed by the State of California and registered with the State of California Department of Industrial Relations. Said list shall include a description of the portion of the work which will be done by each subcontractor.

A sheet for the listing of subcontractors is included herein.

8. Permits and Licenses
The California Environmental Quality Act of 1970 (Public Resource Code section 21100 et seq.) (“CEQA”), as amended, may be applicable to permits, licenses and other authorizations which the Contractor must obtain from local agencies in connection with performing the work of this Contract. The Contractor shall comply with the provisions of said statutes in obtaining such permits, licenses and other authorizations and they shall be obtained in sufficient time to prevent delays to the work.

In the event that the City has obtained permits, licenses or other authorizations, applicable to the work, the Contractor shall comply with the provisions of said permits, licenses, and other authorizations.

9. Statistical Testing
Moving average requirements are waived.

Contract For Region 2 Annual Landscape Maintenance Services Page 7 of 9 Exhibit A – Plans and Specifications: Section B – General Requirements

10. Highway Construction Equipment
Pursuant to the authority contained in Section 591 of the Vehicle Code, the Department has determined that, within such areas as are within the limits of the project and are open to public traffic, the Contractor shall comply with all of the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code.

Attention is directed to the statements in Section 591 that this section shall not relieve him or any person from the duty of exercising due care. The Contractor shall take all necessary precautions for safe operation of his/her equipment and the protection of the public from injury and damage from such equipment.

11. Equipment Rental Rates
Unless otherwise negotiated, the Contractor will be paid for the use of equipment at the rental rates listed for such equipment in the Department of Public Works, Division of Highway's publication entitled, "Equipment Rental Rates and General Prevailing Wage Rates," latest edition.

When work, other than work specifically designated as landscape maintenance in the plans and specifications, is to be paid for on a Force Account basis and the LMM determines that such contract change required the Contractor to move on to the work equipment which could not reasonably have been expected to be needed in the performance of the contract, the LMM may authorize payment for the use of such equipment at equipment rental rates in excess of those listed as applicable for the use of such equipment subject to the following additional conditions:

A. The LMM shall specifically approve the necessity for the use of particular equipment on such work.

B. The Contractor shall establish to the satisfaction of the LMM that such equipment cannot be obtained from his/her normal equipment source or sources and those of his/her subcontractors.

C. The Contractor shall establish to the satisfaction of the LMM that the proposed equipment rental rate for such equipment from his/her proposed source is reasonable and appropriate for the expected period of use.

D. The LMM shall approve the equipment source and the equipment rental rate to be paid by the City before the Contractor begins work involving the use of said equipment. All work originates within the City of Vallejo. The City will not pay for transportation or travel time.

12. Sound Control Requirements
Contract For Region 2 Annual Landscape Maintenance Services Page 8 of 9 Exhibit A – Plans and Specifications: Section B – General Requirements The Contractor shall comply with all local sound control and noise level rules, regulations and ordinances which apply to any work performed pursuant to the contract.

Each internal combustion engine, used for any purpose on the job or related to the job, shall be equipped with a muffler of a type recommended by the manufacturer.

No internal combustion engine shall be operated on the project without said muffler.

The noise level from the Contractor’s operations, between the hours of 9:00 PM and 7:00 AM shall not exceed fifty (50) D.B.A. and between the hours of 7:00 AM and 9:00 PM shall not exceed eighty (80) D.B.A. at a distance of fifty feet (50’).

Said noise level requirement shall apply to all equipment on the job or related to the job, including but not limited to trucks, transit mixers or transient equipment that may or may not be owned by the Contractor. The use of loud sound signals shall be avoided in favor of light warnings except those required by safety laws for the protection of personnel.

Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore.

13. Hazardous Waste in Excavation
If the Contractor encounters material in excavation which the Contractor has reason to believe may be hazardous waste as defined by Section 25117 of the Health and Safety Code, the Contractor shall immediately so notify the LMM in writing. Excavation in the immediate area of the suspected hazardous material shall be suspended until the LMM authorizes it to be resumed. If such suspension delays the current controlling operation, the Contractor shall be granted an extension of time.

If such suspension delays the current controlling operation by more than two (2) working days, the delay shall be considered a right of way delay and the Contractor shall be compensated for such delay.

The City reserves the right to use other forces for exploratory work to identify and determine the extent of such material and for removing hazardous material from such area.

Contract For Region 2 Annual Landscape Maintenance Services Page 9 of 9 Exhibit A – Plans and Specifications: Section B – General Requirements Contract For Region 2 Annual Landscape Maintenance Services Page 1 of 2 Exhibit A – Plans and Specifications: Section C – Wage and Equipment Rates SECTION C – WAGE AND EQUIPMENT RATES

1. Prevailing Wage Rates
In accordance with the provisions of Section 1770 of the Labor Code of the State of California, the Director of the Department of Industrial Relations has determined the general prevailing rate of per diem wages applicable to the work to be done, and a current copy of said prevailing wages is on file with the City Clerk. Should the minimum Federal Wage Rate be higher than the rate determined by the Director of the Department of Industrial Relations, then the Federal Wage Rate Determination shall govern.

The successful bidder will be required to post a copy of these general prevailing rates of per diem wages in a conspicuous place at the job site forthwith upon undertaking the public work called for herein.

In addition, the City Charter of the City of Vallejo requires that the Contractor and all his/her subcontractors shall pay their employees on said work a salary or wage at least equal to the prevailing salary or wage for work of similar character in the locality in which the public work is performed. The Contractor shall, as a penalty, forfeit to the City Fifty Dollars ($50.00) for each calendar day or portion thereof, for each employee paid less than the prevailing salary or wage for any public work done under the contract by him/her or any subcontractor under him/her.

The State Labor Code states that for violations of public works laws relating to payment of prevailing wages, the City of Vallejo will be required to withhold from any progress payments owed to a contractor any amounts that have been forfeited as penalties, or as wages owed to employees, who have not been paid the prevailing wage for work performed. Effective 01/01/93, the City is required to directly transfer all withheld wages and penalties to the Labor Commissioner for disbursement those cases where a contractor fails to bring a lawsuit for amounts withheld within ninety (90) days after the completion of the public works contract and formal acceptance of the job by the City.

Also, the Labor Commissioner is permitted to intervene in any lawsuit brought by the contractor against an awarding body for recovery of amounts withheld. In the event that the Contract does not prevail in the lawsuit to recover the amounts withheld, the wages and penalties will then be forwarded to the Labor Commissioner for disbursement in the manner previously described.

Contract For Region 2 Annual Landscape Maintenance Services Page 2 of 2 Exhibit A – Plans and Specifications: Section C – Wage and Equipment Rates

2. Payroll Records
In accordance with the provisions of Section 1776 of the Labor Code of the State of California, the Contractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker or other employee employed by the Contractor in connection with this project. Upon request of the City, this payroll record shall be certified and available for inspection at all reasonable hours at the principal office of the successful bidder and a certified copy shall be furnished within ten (10) days after receipt of a written request by the following parties:

A. An employee or his/her authorized representative
B. City’s representative
C. Representative of Labor Standard Enforcement and Division of Apprenticeship Standard of Department of Industrial Relations.

Any copy of the payroll record made available for inspection and furnished to the public through the above entities shall not disclose names, addresses or social security numbers of individual employees except the name and address of the Contractor.

In the event of non-compliance with the requirement of this subdivision, the Contractor shall have ten (10) days in which to comply subsequent to receipt of written notices from the State or City. If the non-compliance is still evident after the ten-day period, the Contractor shall, as a penalty, forfeit to the City Fifty Dollars ($50.00) for each calendar day, for each employee, until strict compliance is effectuated.

3. Equipment Rental Rates – Contractor Equipment rented by the City will be paid for at the rates listed in the “Equipment Rental Rates Table” of the State of California, Department of Public Works, Division of Highways, latest issue, for use in their Special Provisions, a copy of which Table of Rates is filed in the LMM's Office. Any Equipment rented from a vendor will be paid for as invoiced by the Rental Vendor.

Contract For Region 2 Annual Landscape Maintenance Services Page 1 of 49 SECTION D – SPECIAL PROVISIONS

1. Scope of Work
A. The work to be done includes furnishing all labor, material, tool, and equipment necessary to maintain all identified Landscape Maintenance Districts (LMD) in Region Two (2), which may include but are not limited to: street frontages or parkways, parking lots, neighborhood park sites, open space parcels, and all other areas identified as public lands.

B. Maintenance and repair may include but are not limited to: view improvements, fire safety zones, LMD graffiti removal from signs and site fixtures/features entrance monuments, slope embankments, drainage basin facilities, erosion control, irrigation sprinkler systems, pest management, noxious weed eradication, LMD walking trails and care to ornamental or native turf, plants and trees.

C. The Contractor shall contact the Landscape Inspector or Landscape Maintenance Manager and not take any action when the Contractor receives any direction or requests from property owners or general public.

2. Scope of Responsibility
A. Plants – Any plants that die due to Contractor's negligence shall be replaced at the Contractor's expense, equal in plant size and conforming to City Specifications. Replacement shall be made within fifteen (15) working days from the date the defective plant is brought to the attention of the Contractor or, the City may option a warrantee replacement, with planting to occur between the months of October to December. The final warrantee replanting list will be confirmed by the City’s representative provided to the Contractor in the month of September.

B. Irrigation – Contractor shall maintain all existing irrigation systems.

Failures in the irrigation system shall be brought to the Landscape Inspectors attention immediately and repairs made within twenty-four (24) hours of known break at Contractors expense.

C. Cleanup – It shall be the Contractor's responsibility to maintain the entire Landscape Region in a condition that is acceptable to the City and in compliance with this contract. The Contractor shall include a daily walk through of the entire Region for the removal of all trash, dead or dying branches, excess soil erosion, empty plant basins, grass clippings, weeds, or any other debris that may accumulate at the site as a result of natural causes. Leaf drop will be blown off the sidewalks and gutters Contract For Region 2 Annual Landscape Maintenance Services Page 2 of 49 weekly and piles picked up on the same day. The Contractor will not be able to leave piles to be picked up at a later day. Due to the location or public perception along landscaped areas, parkways and facilities all trash receptacles will be checked three (3) times weekly and emptied if one-third (⅓) full or more. Additional cleanup may be performed, as necessary or as deemed necessary at no cost to the City. Incidental illegal dumping within the LMD shall be considered an Extra Work Order.

Unless agreed upon by the Landscape Inspector, all debris listed above for cleanup or any scheduled trimming shall be removed from the site the same day as collected and will be disposed of in an authorized fashion.

D. Street Improvements – Clean median and keep weed free, including sidewalks, walkways, pedestrian paths, curbs and gutters along LMD frontages.

E. Vehicles/Contractor’s Personnel – All vehicles used by the Contractor must clearly display the firm's name and/or logo and comply with State of California Regulations. Any vehicles used for pesticide application must clearly display placards listing the pesticide being applied and the pesticide number. Placard must be visible to pedestrians and vehicles passing the area of application. All Contractor personnel shall wear appropriate personal protective equipment and identification badges, and safety vests shall be clearly marked with the company name.

F. The Contractor shall be expected to communicate with the Landscape Inspector throughout the month for remedial updates to service areas.

The status of non-performance punch list items and expected completion date will be reviewed by the last week of each month. All non-performance punch lists are expected to be completed by the first week of the subsequent month, unless previous arrangements are made with the City. Copies of the non-performance punch lists will be sent to the Contractor.

G. Emergency Numbers – The Contractor shall be readily available by telephone during work hours. This shall not be an answering machine.

In addition, the Contractor shall provide the City of Vallejo with an emergency call out listing where he/she may be contacted after normal working hours, on weekends and holidays. Emergency calls may be considered as part of maintenance and shall not be considered as an Extra Work Order, unless damage was caused by natural damage or vandalism. The Contractor shall also supply the fax numbers for the business. It is highly desirable that the Contractor shall have available and reliable cell phone communication service.

Contract For Region 2 Annual Landscape Maintenance Services Page 3 of 49

3. Irrigation System
A. Throughout the term of this agreement the Contractor shall identify all leaking or malfunctioning irrigation systems beyond the water meter including but not limited to: main lines, lateral lines, sprinkler heads, valves, quick couplers; and irrigation controllers. Landscape Inspector shall be notified of cost estimate for repairs or replacements of all malfunctioning/damaged irrigation systems and components. Backflow prevention devices shall be the responsibility of the City.

B. Before beginning these maintenance program operations under the provisions of this agreement, the Contractor shall inspect all existing irrigation systems on the site(s) covered by this agreement and shall report damage or malfunction of any system to the Landscape Inspector.

Immediately, Contractor shall perform all irrigation system checks and provide a written report with station numbers and controller names to the City within ninety (90) calendar days of execution of contract. Contractor shall provide a detailed estimate for all necessary repair work with the irrigation system check report. Contractor shall coordinate system checks with City Landscape Inspector and provide a detailed schedule for each site with forty-eight (48) hour notice to the inspector for starting inspections.

C. It is the City’s objective to actively pursue water conservation within the Region. The Contractor shall adhere to the irrigation specifications and closely monitor the irrigation system to prevent overspray onto paved areas and runoff down the gutters. Multiple repeat cycles shall be utilized to prevent runoff.

D. All irrigation controller stations shall be labeled by Contractor in an easy to read manner inside each controller box. Labeling shall include a description of the areas covered by each station. Contractor shall use City provided nomenclature when labeling each controller cabinet.

E. Contractor shall verify flow rates of each irrigation zone per irrigation controller per site and program the controller to reflect actual flow rates as determined in the field. Results of actual flow rate conditions shall be reported to the Landscape Inspector.

F. Flushing of systems and cleaning or replacement of all filters within irrigation systems is routine maintenance and will not be considered extra work. The Contractor shall flush the end of drip lines bi-annually to remove all dirt buildup.

Contract For Region 2 Annual Landscape Maintenance Services Page 4 of 49 H. Plant material exhibiting signs of wilting due to lack of water shall result in withholding of monthly payment until the problem is corrected. Manual watering will be required as necessary to regain plant vigor at no extra cost to the City.

I. The Contractor shall maintain all valve boxes and lids in good condition.

This includes removal of any plant growth inside the boxes and removing any excessive dirt or debris from the inside of the box. Standing water in the valve boxes shall not be allowed to remain permanently. The Contractor shall also keep all boxes free from rodents and insects, at no cost to the City.

J. When replacing valve boxes, contractor shall label per the City of Vallejo standard specifications.

K. Programming of controllers shall be performed by the City with recommendations provided by the Contractor to maintain healthy growing plant material. Each month the Contractor shall provide the Landscape Inspector with a complete written schedule of watering for all controllers needing increased or decreased water needs.

L. Watering for overhead spray and rotors shall be between 9:00 PM and 7:30 AM. There may be exceptions that occur from changing weather conditions or to accommodate a special event. Only drip irrigation may run during day times. Irrigation schedules shall be coordinated with the Landscape Inspector.

M. All sprinklers shall be adjusted properly to avoid spraying water on parked cars, roadways, walkways, buildings, signs, fences and other property that may be damaged by water.

N. In the event of improper irrigation scheduling or maintenance, the City will contact the Contractor immediately to investigate and make needed changes.

O. The Contractor shall perform a complete system check of all controllers and valves, including coverage testing and sprinkler adjustments, no later than ninety (90) calendar days after contract start date and again bi-annually prior to start of the irrigation season and at the end or as directed by the Landscape Inspector. The contractor shall supply the City with a written report of every system as it is completed.

3.1. Water Requirements
Contract For Region 2 Annual Landscape Maintenance Services Page 5 of 49 A. The Contractor shall have full responsibility to ensure watering requirements are met within each landscape area. Contractor’s forces shall be capable of performing repairs, installations and modifications of existing irrigation systems to adequately irrigate all landscaped areas on a full-time basis.

B. The Contractor shall ensure that sprinkler heads are in good operational order, filters are cleaned regularly, and nozzles are replaced when worn or inadequate coverage occurs. Any minor changes such as riser extensions (vertically or horizontally), sprinkler head exchanges and filter replacements will be considered as an extra work item which will need to be approved by Landscape Inspector prior to repairs made for compensation.

C. All valves shall close completely at the conclusion of the station watering program. Weeping valves shall be immediately reported to Landscape Inspector. Valve boxes shall be kept clean of rocks, soil, debris and silt to a depth of two inches (2”) below the bottom of the valve assembly. All valve box lids shall be in place and locking bolts secured at all times.

3.2. Irrigation Repairs
A. The Contractor shall have a qualified irrigation technician check each irrigation controller and activate all stations on every controller each month. Adjustments shall be made at that time, as well as documenting repairs needed that shall adhere to City of Vallejo Standard Specifications and submitted to the Landscape Inspector.

B. Main lines shall not demonstrate leakage when all control valves are in the closed position. All irrigation system repairs, including vandalism, shall be completed within twenty-four (24) hours of approved extra work.

If repairs cannot be accomplished within the designated time period, the Contractor shall notify the Landscape Inspector immediately of the condition and supply estimated time of when the repairs will be made.

C. The Contractor shall be responsible for watering the area of irrigation system failure by other means (hose, etc.) until repairs are completed.

Upon approval Contractor shall replace all broke irrigation systems with the same brand and model. Any material substitution shall be approved by the City prior to installation.

3.3. Controllers
Contract For Region 2 Annual Landscape Maintenance Services Page 6 of 49 A. The City of Vallejo’s LMDs have several different irrigation controllers installed. Each controller is unique to the landscape area where irrigation is applied. Contractor shall become familiar with and have a full understanding and master the operational functions of each controller system.

B. The Contractor shall ensure employees are qualified to maintain and troubleshoot the Controller Systems. Contractor shall have hardware/software capable of making adjustments in the field remotely to the irrigation systems. Contractor shall be responsible for notifying the City of needed repairs to irrigation controllers.

C. RainMaster, TBOS II, and WeatherTRAK controllers are utilized in the LMD.

D. Automatic controllers and electrical conductors shall be kept operational year-round. Controllers shall be inspected periodically, and controller cabinets shall be maintained clear of debris, nests, snails and insects.

3.4. Irrigation System Vandalism
The cost of parts and labor to replace stolen or vandalized portions of the irrigation system are considered an extra work item. Contractor is responsible for notifying these issues and locations to the City, so a report can be made to the Vallejo Police Department.

4. Water Management Program
A. City shall provide all the water and electricity necessary for the Contractor to perform the services except instances where excessive costs are incurred by the City due to water/electricity waste or negligence by the Contractor. If the City determines that excessive utility costs due to waste or negligence have occurred and are a result of Contractor's actions, the City may withhold from payment to Contractor those funds necessary to reimburse the City for these additional costs.

B. For any controller schedule not supplied by the 10th day of the current month by Contractor in any month, a Fifty Dollar ($50.00) penalty per controller per day will be assessed. Contractor shall have the penalty deducted from the monthly bill for the District financially responsible for that irrigation controller.

Contract For Region 2 Annual Landscape Maintenance Services Page 7 of 49 C. If there is a difference of opinion between the City and the Contractor as to whether there has been waste due to the negligence of the Contractor, the opinion of the City shall prevail.

D. The Contractor shall meet with the City to discuss water management as requested.

E. A monthly irrigation “base schedule” is developed based upon current controller settings and the feedback of moisture probing results.

Adjustments of controllers shall be made by City from
recommendations by Contractor. Once the Contractor has the correct run times for any given month, the starting "base schedule" is acquired.

Adjustments to the "base schedule" shall occur throughout the month to accommodate changes in area use and/or environmental changes to individual sites.

4.1. Irrigation Schedule
A. Monthly the Contractor shall provide to the City a report of irrigation controller setting needs for the current month in electronic format. This report will include the following information:

1. All irrigation programs set on controllers.

2. Irrigation schedule start times for each irrigation program.

3. Irrigation run-days for each irrigation program.

4. Irrigation cycle length, in minutes for each station in irrigation program.

5. Number of repeat cycles for each station in an irrigation program.

B. All required scheduling and operation of the automatic irrigation controllers reflecting weather changes and water needs shall be covered under this Contract. Contractor shall recommend all adjustments and settings of automatic controllers to the City. All systems shall be programmed as needed to maintain plants in a healthy, vigorous condition. The irrigation controller program is to be sufficient to keep the plant material healthy without excessive water use. Valve areas appearing to be over or under watered are to be further tested by the contractor and as directed by the City. Soil probing shall be conducted to determine soil moisture levels for automated overhead irrigation circuits.

Contract For Region 2 Annual Landscape Maintenance Services Page 8 of 49 C. Reports shall be submitted by the 10 th of each month.

D. Evapotranspiration (E.T.) shall be incorporated into the settings of the irrigation controller computerized central programming.

5. Landscape Maintenance Standards

5.1. Turf Care
A. Mowing

1. Turf shall be mowed weekly during the growing season and as required during the winter months.

2. The height of cutting shall be maintained consistently to prevent scalping or burn. The mowing height shall be appropriate to the turf species. Turf shall not be mowed lower than two and a half inches (2½”) in height. Cut heights shall have an average maintained height of three (3”) to four inches (4”).

3. Grass clippings or debris caused by mowing or trimming shall be collected and removed from adjacent walks, streets, drives, gutters, and curbs or surfaces on the same day as mowed or trimmed.

Nothing shall be allowed to stay in the vicinity of a storm water inlet/catch basin(s) nor be allowed to enter into any inlet, catch basin or body of water.

4. Mowing patterns shall be alternated each week to avoid creating ruts and compaction.

5. All mowed clippings shall be removed from the job site including any leaf debris blown onto structures, vehicles, or utilities on the same day. Mowers and edgers shall be cleaned and maintained of all turf debris before working on City contracts to prevent contamination of the City turf from outside sources.

B. Edging

1. All lawn edges along sidewalks and curbs shall be edged before each mowing event.

2. Edging shall be performed with a blade type mechanical edger. The cut edge should appear as a clean, straight line.

Contract For Region 2 Annual Landscape Maintenance Services Page 9 of 49

3. A monofilament line trimmer shall be used to trim around obstacles within the lawn area. Care shall be taken to ensure that the bark of trees and shrubs are not damaged or stripped by the line trimmer.

4. Lawn sprinkler heads shall only be edged to allow for proper distribution of water.

5. A round tree well shall be maintained just beyond the drip line of newly planted trees to encompass all tree stakes and guys. Older established trees shall have their basin cleared twelve inches (12”) from the trunk and maintained.

6. Allowing the mower deck or string line trimmer to come in contact with the basal Region of the tree or any exposed storage root is not permitted. The Contractor shall be liable for any basal injury repairs.

7. Edges of lawns against all paved areas, around valve boxes, and other utilities shall be kept neatly edged.

C. Fertilization
Turf will require a regular schedule of maintenance based on turf health and needs. The City expects a healthy green appearance and an annual fertilizer program not to exceed an approximate four (4) applications annually of a slow release fertilizer. Failed applications must be followed by re-applications or hand removal of weeds as directed by the City. Any infestation of turf disease or insect infestations must be identified, controlled in a timely manner, and reported to the City.

D. Aeration
Annual service completed by October 31 st. Prior to aerating, a forty- eight (48) hour notice shall be given to the City Landscape Inspector to verify work. A coring tine shall be used for aeration. Multiple passes shall be made with the aerating device to ensure that tine holes are no more than two and a half inches (2.5”) apart. Aerator tines shall sink at least three and a half inches (3.5”) deep. Tine cores shall be raked and removed the same day as aeration.

E. Weed Control
Contract For Region 2 Annual Landscape Maintenance Services Page 10 of 49

1. All Landscaped areas shall be maintained for weeds, organic & inorganic litter. Cutting and removal of weeds will be directed by the City Landscape Inspector at the Contractors expense whenever a pre-emergence herbicide application has failed.

2. The City expects the Contractor to regularly monitor weed infestations in all LMD areas and take proactive action to remove weeds before they become an unsightly nuisance. Within
landscaped areas, the Contractor shall remove unsightly weeds during their weekly landscape service. The Contractor can expect City punch list if a landscaped area does not meet the performance specification listed below.

3. Weeds are to be mechanically or chemically removed from walkways, walkway cracks, walkway/curb gutter expansion joints, pavers, along fence lines, etc.

4. It is the intention of the City not to allow weeds of smaller dimensions of three inches (3”) in height or diameter in the landscape. Weeds shall be manually removed by herbicide with green coloring.

5. "Rust" infestations may require a high calcium nitrate-based fertilizer in winter months to maintain good, green color. Contractor shall selectively apply chemicals to control weed grasses and broadleaf weeds such as, but not limited to, various broadleaves, Poa annua, and Digitaria species. Any infestation of turf disease or insect infestations must be identified, controlled in a timely manner, and reported to the City.

6. Sedimentation shall be regularly swept and not allowed to accumulate on utility covers or sidewalks. The Contractor’s inability to complete scheduled maintenance and service identified in these Specifications may be grounds for a non-refundable Two Hundred Fifty Dollar ($250.00) re-inspection fee each week the Contractor fails to meet the Specifications identified on the Maps.

F. Irrigation
Lawn irrigation shall be adjusted to cover and present the best appearance to ensure consistent healthy growing conditions. Irrigation maintenance shall be per “Section 3. Irrigation System” of these specifications.

5.2. Ground Cover
Contract For Region 2 Annual Landscape Maintenance Services Page 11 of 49 A. Pruning

1. Utilize herbicides or mechanical trimming to maintain a neat, attractive appearance year-round. The Contractor is expected to have in the Base Bid an effective IPM per “Section 7. IPM Program” of these specifications, to combat various infestations that are endemic and may occur in the ground covers.

2. All ground covers and shrubs in the City of Vallejo shall be routinely maintained one foot (1’) behind the back of cobble, curbs, pathways, roadways, medians, fences & sidewalks.

3. Low-growing shrubs designed in the landscape as ground covers classified as ‘Prostratus,’ ‘Horizontalis,’ ‘Compacta,’ etc. shall be neatly trimmed and routinely maintained at an attractive form and appearance.

4. Ground cover shall not be allowed to touch or cover crowns of shrubs and trees.

5. Any plants that are known to be subject to disease shall have diseased branches selectively pruned out. Contractor shall be responsible for the removal and disposal of damaged plant material.

B. Fertilization

1. During rainy season before the end of February, apply 16-6-8 or approved equal at two and a half (2.5) pounds actual nitrogen per one thousand (1,000) square feet to ground cover.

2. Arctostaphylos and Rosa sp.: Each plant shall be given a handful of balanced fertilizer in November and in the final two (2) weeks of March each year, or as directed by the City.

3. Fertilizer is scheduled to be applied seasonally. Following the application, the ground shall be watered thoroughly to leach the nutrients through the root zone; forty-eight (48) hour prior notification to the City is required. Caution: The Contractor shall prevent overwatering which could result in hillside slumps, nutrient runoff to adjacent properties or water courses which in turn may lead to water pollution.

C. Weed Care
Contract For Region 2 Annual Landscape Maintenance Services Page 12 of 49

1. Landscaped areas shall be maintained for weeds, organic & inorganic litter. Cutting and removal of weeds will be directed by the City Landscape Inspector at the Contractors expense whenever a pre- emergence herbicide application has failed.

2. The City expects the Contractor to regularly monitor weed infestations in all LMD areas and take proactive steps to remove weeds before they become an unsightly nuisance. Within landscaped areas, the Contractor shall remove unsightly weeds during their weekly landscape service. The Contractor can expect City punch list if a landscaped area does not meet the performance specification listed below.

3. Weeds are to be mechanically or chemically removed from walkways, walkway cracks, walkway/curb gutter expansion joints, pavers and along fence lines.

4. It is the intention of the city not to allow weeds of the smaller dimensions of three inches (3”) in height or diameter in the landscape.

Weeds shall be manually removed by herbicide with green coloring.

5. Sedimentation shall be regularly swept and not allowed to accumulate on utility covers or sidewalks. The Contractor’s inability to complete scheduled maintenance and service identified in these Specifications may be grounds for a non-refundable Two Hundred Fifty Dollar ($250.00) re-inspection fee each week the Contractor fails to meet the Specifications identified on the Maps.

D. Irrigation
Irrigation shall be adjusted to cover and present the best appearance to ensure consistent healthy growing conditions. Irrigation maintenance shall be per “Section 3. Irrigation System” of these specifications.

5.3. Shrubs/Vines
A. Pruning

1. Shrubs and vines shall be pruned to maintain growth within space limitations, to maintain or enhance the natural growth habit, or to eliminate diseased or damaged growth. Some species shall be trimmed appropriately to influence flowering and fruiting, or to improve vigor.

Contract For Region 2 Annual Landscape Maintenance Services Page 13 of 49

2. Shrubs and vines must be trimmed as needed to permit unobstructed passage to residents or vehicles. Trimming near vehicular entry or exits shall be carried out to prevent line of sight restrictions.

3. Shrubs shall be pruned to conform to the design concept of the landscape. Individual shrubs shall not be clipped into balled or boxed forms, except where specifically instructed.

4. Contractor shall prune all shrubs and hedges, including but not limited to, the removal of dead and/or broken branches, suckers or sprouts, branches that may hang over walkways, grow through fences or obscure roadway vision. Pruning shall be performed to have shrubs appear neat and orderly at all times.

5. Vines shall be pruned to control growth and direction, and shall not be allowed to grow over windows, doors or other structural features, unless directed by the City. Vines shall not be allowed to grow over the crowns of shrubs or trees.

6. The Contractor shall ensure that appropriate vehicle, tools and crews are available and correctly selected for the various vegetative maintenance tasks within these specifications. Pruning tools shall be kept sharp, clean and disease free. The Contractor shall have a regular (monthly) maintenance service cycle which identifies all dead shrubs or dead and broken branches that will be pruned and removed throughout the Region monthly.

7. The Contractor shall remove all tree and shrub trimmings from the maintenance site the same day of the pruning. At no time shall vegetation be allowed to cover or impede access or visibility of any cross street, utility service, vault or box, street sign, or electrifier.

B. Fertilization

1. All plant material in LMD require the addition of complete nutrients to promote good growth. Fertilizers shall be urea-based or labeled slow-release and contain nitrogen, phosphate and potash. No nutrients shall be allowed to spill onto walks or into drains. The following Specifications have been prepared to identify what type of nutrient treatment will occur. All nutrients submitted by Contractor must be approved by City prior to purchasing.

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2. Most shrubs and vines should be fertilized annually. Plants that have reached maturity may not require annual fertilization.

3. All actively growing plants not yet at maturity shall be fertilized yearly during the months of February through March. Contractor shall apply an appropriate slow-release, long-lasting complete fertilizer, controlled-release fertilizer, or plant tablets at the manufacturer’s recommended application rate.

4. All plants shall be observed for signs of nutrient deficiencies and treated to correct deficiencies throughout the year. Nutrient deficiency shall be brought to the attention of the City and properly identified prior to treatment.

C. Weed Control

1. Landscaped areas are maintained for weeds, organic & inorganic litter. Cutting and pick-up of weeds will be directed by the City Landscape Inspector at the Contractors expense whenever a pre- emergence herbicide application has failed.

2. The City expects the Contractor to regularly monitor weed infestations in all LMD areas and take proactive measures to remove weeds before they become an unsightly nuisance. Within landscaped areas, the Contractor shall remove unsightly weeds during their weekly landscape service. The Contractor can expect City punch list if a landscaped area does not meet the performance specification listed below.

3. Weeds are to be mechanically or chemically removed from walkways, walkway cracks, walkway/curb gutter expansion joints, pavers and along fence lines.

4. It is the intention of the city not to allow weeds of the smaller dimensions of three inches (3”) in height or diameter in the landscape. Weeds shall be manually removed by herbicide with green coloring.

5. Sedimentation will be regularly swept and not allowed to accumulate on utility covers or sidewalks. The Contractor’s inability to complete scheduled maintenance and service identified in these Specifications may be grounds for a non-refundable Two Hundred Fifty Dollar ($250.00) re-inspection fee each week the Contractor fails to meet the Specifications identified on the Maps.

5.4. Trees
Contract For Region 2 Annual Landscape Maintenance Services Page 15 of 49 A. Pruning

1. All trees shall be regularly observed by a Certified Arborist. All tree pruning will be supervised by a Certified Arborist.

2. Pruning must be carried out to permit unobstructed passage to pedestrians and motor vehicles and to prevent sight restrictions near intersections. This means that branches shall be maintained to (10) feet above sidewalks and fourteen feet (14’) above traffic lanes aligned over the face of curb.

3. Mature tree policy – branching greater than three inches (3”) has been determined by the City to require hand or power saws for removal of limbs and requires specific shaping. This may be authorized by a Change Order.

4. Stripping of lower branches (“raising up”) of young trees shall not be permitted. Lower branches shall be retained in a “tipped back” or pinched condition with as much foliage as possible to promote trunk caliper. Lower branches should be cut off only after the tree is able to stand erect without staking or other support.

5. All trees shall be pruned to promote structural strength and to accentuate the natural form and features of the tree.

6. Thinning of certain species and individual specimens may be required to prevent wind damage. Suckers, water sprouts, rubbing and heavily laden branches shall be removed to provide less wind resistance.

7. All trees shall be allowed to grow to their natural genetic form and size, unless specifically noted by the Landscape Inspector.

8. Contractor shall perform inspections after every hard wind and/or rain storm to determine possible damage incurred and make recommendations for care.

9. The following may be authorized by a Change Order: all trunks and limbs greater than three inches (3”) within the Public Right of Way and residences, leaning or broken due to wind, rain, vandalism, tree debris caused by storms or natural damage, etc. shall be properly pruned and picked up immediately.

Contract For Region 2 Annual Landscape Maintenance Services Page 16 of 49

10. The Contractor shall ensure that appropriate vehicle, tools and crews are available and correctly selected for the various vegetative maintenance tasks within these specifications. Pruning tools shall be kept sharp, clean and disease free. The Contractor will have a regular (monthly) maintenance service cycle which identifies all dead trees or dead and broken branches that will be pruned and removed throughout the Region.

11. The Contractor shall remove all tree and shrub trimmings from the maintenance site the same day of the pruning. At no time shall vegetation be allowed to cover or impede access or visibility of any cross street, utility service, vault or box, street sign, or electrifier.

B. Staking
The Contractor shall remove staking that has been attached to a tree for three (3) years or more. Stakes shall be inspected, especially after wind and/or rain storms. Stakes and ties shall be in good repair, replaced and maintained in-line at the Contractor’s cost.

C. Fertilizing

1. Shade trees up to a three-inch (3”) caliper shall be fertilized as directed by the City, with an 8-10-10 fertilizer containing micro- elements or equivalent at the rate of one (1) pound per caliper inch of trunk diameter at breast height (DBH).

2. Palm trees shall be fertilized utilizing a 13-3-13 fertilizer containing microelements or equivalent at the rate of one (1) to five (5) pounds per palm, dependent on the truck diameter, generally one-half (½) pounds per inch of trunk diameter as directed by the City.

D. Disease/Pests

1. Monitor any tree for disease or insect infestations – the Contractor shall be expected to provide an advisor’s recommendation should tree health be observed as adverse.

2. Pest control – the Contractor shall identify pests and contact the City before proceeding with any chemical application. The City may authorize this work to combat an infection on any identified tree(s) by issuance of a Change Order.

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3. Insect control shall be provided for insects identified by the Contractor or City staff as problematic and shall be treated as needed upon approval of the City. Some specific insects to be controlled include but are not limited to aphids, scale, white fly, thrips, spider mites, and scale.

4. All damaged, dead or diseased limbs resulting from weather or pests shall be removed immediately.

5.5. General Pruning Requirements
A. During mid-fall season, at the onset of cold weather, Contractor shall hedge/prune all trees, shrubs and ground cover, one-foot (1’) behind sidewalks, streets, medians, fences and shall provide a one-foot (1’) clearance around all utilities. Contractor shall maintain the clearance behind the curb, walkway or utility infrastructure encroachment throughout the year. Contractor shall not begin new hedging on any shrubs unless directed by the City. Refer to Contract for any specific scheduling not mentioned in these Specifications. Any shrub areas which are determined by the City to exhibit poor pruning practices with unsightly visible stubbing will result in re-trimming at the Contractors expense. Listed are Special Instructions, which the Contractor will be required to perform:

B. Damaged growth from vehicular incident damage in medians or behind the curb shall be pinched back and pruned to shape new growth. Ground covers, shrubs and trees shall be kept back three feet (3’) from all utilities. Utilities include but are not limited to: fire hydrants, PG&E vaults, manhole covers, telephone or cable TV cabinets, and specific drainage improvements. Areas that are public open space and not formal landscaped areas with utility structures, utility road access and debris flow corridors shall be maintained free of weeds and vegetation in excess of two inches (2”) in height for at least twenty feet (20’) back from the street or sidewalk and two feet (2’) clearance along any fences.

C. Fencing – Contractor shall annually inspect fencing and shall establish a two-foot (2’) pathway and prune any vegetation which has grown into any private fence originating from public property. Hold all shrubbery back from the Fence line by directional pruning or plant growth regulators.

D. Streets – Standard for visual traffic safety, the height shall not exceed three feet (3’) as measured from pavement at the stop sign or corner of the cross traffic. Prune all landscapes at street intersections. Eliminate Contract For Region 2 Annual Landscape Maintenance Services Page 18 of 49 vehicular line of sight obstructions in all directions for the distances indicated below:

Type of Intersection Site Distance
Residential streets 200 feet
Collector streets 250 feet
Arterial streets 350 feet
E. Distance adjustments for these specifications will be made for medians, slopes, and curves.

F. Mature Landscaping – Foliage in landscaping areas, medians, intersections, planting strips, or other maintained areas determined by the City to require more than normal pruning will be identified and maintained at no extra cost, including but not limited to special shaping, view corridor, hard pruning of large plants. The Contractor shall not remove any living tree or shrub without consent from the City.

5.6. Hardscape
A. Cobbled Medians and Streets – Annually during the term of the Contract, the Contractor shall keep all mortared cobble and stamped concrete in the medians, and any other cobbled areas neat and clean in appearance.

B. Decomposed Granite – Contractor is responsible for identifying areas that need repair due to erosion, low spots and natural run off. Repairs are considered a Change Order, Contractor shall verify color and estimate with the Landscape Inspector before installation. Decomposed granite installation shall be to grade, compact, and stabilizer shall be used per manufacturer’s specifications.

C. Signs – Contractor shall immediately contact the City any time that a political sign shows up in the LMD. The City shall provide directions on how the political sign is to be treated. The Contractor shall remove all other signs and stakes identified in public areas.

D. Irrigation controller boxes and utility boxes that pertain to landscaping services shall be painted green and cleaned during the term of the Contract. The Contractor shall repaint any vandalized controller cabinet immediately after any graffiti appears on the cabinet. Stainless steel cabinets should also be cleaned with graffiti remover.

Contract For Region 2 Annual Landscape Maintenance Services Page 19 of 49 E. Paved sidewalks, medians, bike-paths and patio areas shall be swept or blown off with a power blower on a weekly basis.

5.7. Litter Removal/Debris
A. Objects that are unsightly or present obstacles to mowing and other grounds maintenance operations, including but not limited to: rocks in lawn areas, wind and storm damage items; paper, glass, trash, or debris deposited or blown onto the sites, palm fronds and tree limbs; and illegally posted signs within the Public Right of Way, are to be removed at Contractor’s expense.

B. Litter removal from turf areas and plant beds and designated Right of Way areas shall be completed prior to each mowing operation in the same day.

C. The City reserves the right to request debris removal services upon findings of noncompliance.

D.Trash Pick-up – Trash and debris (including cigarette butts) shall be picked up daily each week. Mondays and Fridays are considered exceptionally heavy, and special attention is to be set on major roadways, thoroughfares and highly traffic areas.

E. Parking Lots require daily service for the removal of trash and leaf litter in and around planters, curbs, gutters, parking stalls, sidewalks, etc.

6. Weed Control Standards for Open Space Areas
GENERAL – Vallejo Fire Department Fire Prevention Division Weed Abatement Guidelines are included in these specifications.

SCOPE – This guideline is necessary to provide fire control points and to create or maintain a defensible space around buildings and property lines. Creating defensible space will help minimize fire damage and provide a space or fuel break where firefighters can defend against fire.

CODES AND STANDARDS – Weeds, grass, vines and other growth that are capable of endangering property shall be cut down and removed by the Contractor. Vegetation clearance requirements in the wild land-urban interface areas shall be in accordance with CFC Chapter 49, CFC Section 304.1.2:

Vegetation and Title 19, Division 1§307(b): Clearances.

Contract For Region 2 Annual Landscape Maintenance Services Page 20 of 49 A. Abatement Criteria
Parcels five (5) acres or less must have all combustible growth cut and removed.

A defensible space of thirty (30’) to one-hundred feet (100’) depending on grade and other factors, around all structures, either man-made or natural, in which material is capable of allowing fire to spread unchecked, must be cleared, treated or modified to slow the rate and intensity of an approaching fire.

Roadways, driveways and Fire Department access roads shall be cleared of combustible vegetation equal to the width of the road plus ten feet (10’) on both sides. The contractor must also mitigate any additional fire hazard(s) that are determined by the City's Fire Chief.

Mowing is acceptable. These areas would include but are not limited to biologically sensitive areas or habitats.

Mowing with a tractor is sometimes impractical due to terrain. Mowing with a handheld weed-eater is acceptable and referred to as "handwork." In some cases, use of goats and sheep are acceptable abatement practices.

If the Contractor notices the existence of rare, threatened or endangered plants or wildlife on City property, Contractor must notify the City, Department of Fish and Game, or the appropriate agency at least ten (10) days in advance of undertaking the vegetation clearance. If the Contractor is aware of any state or federally listed species on the property, then the City, U.S. Fish and Wildlife Service and the Department of Fish and Game should be notified prior to abatement. If a State or Federal candidate or listed species is killed, injured or captured, the Contractor shall report this information to the City, Department of Fish and Game or U.S. Fish and Wildlife Service respectfully.

Contract For Region 2 Annual Landscape Maintenance Services Page 21 of 49 Safety Reminder

1. When mowing weeds, it is imperative to work safely. One small spark from a mower blade hitting a rock can result in fire. All mowing should be completed as early in the morning as possible, while temperatures are low, humidity is high, and grasses are still damp with dew. When mowing always have water, a fire extinguisher and pointed shovel handy. Mow early and often.

FIGURE 1
Defensible Space Zones
Minimum Minimum Minimum
30’ x 30’ x 30’ x 30’ 30’ x 30’ x 30’ x 50’ 50’ x 50’ x 50’ x 100’

Down Slope Down Slope Down Slope
Level 0-10% Moderate Slope 11-30% Steep Slope Greater than 30%

2. The Contractor shall be responsible to cut, trim, or apply herbicides to grasses and broad leaf weeds as directed. Weed height control zones are shown in the attached Maps. Open Spaces shall be cut and maintained to a height of approximately six inches (6”) or less throughout the fire season as defined above. This Contract specifies that the Contractor will provide continuous control of all identified noxious summer broad and narrow leaf weed height for fire safety suppression.

Contract For Region 2 Annual Landscape Maintenance Services Page 22 of 49 All long cutting in excess of three inches (3”) left on the ground and determined by the City to be a fire hazard, may be required to be picked up and removed off-site for disposal. All Open Space areas shall be included in a weekly trash pickup program.

3. The City is seeking to establish narrow grass plant communities in the weed height control zones and eliminate noxious weeds such as thistles, artichoke, etc. and still maintain erosion control. The Contractor could expect new plant communities which will receive treatments which shall enhance cover reproduction.

4. While fire season is in effect, these areas will receive weed height suppression only. Required Regulatory Compliance, the Contractor shall be cognizant of the designated California Department of Forestry start date for "Fire Season" as well as "City of Vallejo Fire Department Standards for Completed Weed Abatement Work" as supplied by the City of Vallejo Fire Department, Weed Abatement Code Enforcement Officer. The Contractor, after five (5) calendar days of the start of Fire Season, shall have completed all weed cutting in the Open Spaces. The fire season for the City of Vallejo officially begins May 1 st of each year unless CDF or USFS declare Fire Season to be officially opened prior to that date. If the Contractor fails to comply with this requirement, the City reserves the right and shall have the work done at the Contractor’s expense. Total Abatement costs for cuttings, mowing and hauling will be deducted from the Contractor's future regular monthly payments.

5. Pre-emergence of the ground to control plants on weed height control zones is not permitted without approval by the City. Indiscriminate ground sterilization by the application of herbicides in any Open Space may constitute forfeiture of monthly payments until recovery of a well- rooted population. Where slopes have been stripped and sterilized of a rooting population by the Contractor, Contractor shall provide ongoing erosion control measures per City Specifications at no expense to the City.

6. The Contractor will start planning the weed height control program in the month of December. This Open Space weed height control program will be presented to the City for approval by January 15 th. The January payment will be withheld if the Contractor fails to meet or provide in writing to the City the Open Space weed height control program for the coming fire season.

7. Asphalt pathways and trails identified on the Maps will receive a one- foot (1’) wide, weed free, height control zone on each side of the four Contract For Region 2 Annual Landscape Maintenance Services Page 23 of 49 foot (4’) wide trail. The asphalt portion of the trail shall be weed free within the pavement cracking.

8. Only edge the weeds next to structures such as V-ditches, culverts, sub- drain outlets, rock dissipater, catch basins, etc.

9. Mechanical control of weed height may be performed in lieu of chemical control with authorization by the City. The Contractor will obtain approval from the City before utilizing heavy equipment to perform flail mowing, rotary mowing, and other generally approved mowing methods.

10.Develop a pre-emergence program for all landscaped areas and fence lines abutting the LMD.

11.The Contractor’s inability to complete scheduled fire prevention service identified in these Specifications may be grounds for a Two Hundred Fifty Dollar ($250.00) non-refundable re-inspection fee each week the Contractor fails to meet the Specifications identified on the Maps.

7. Integrated Pest Management Program (IPM)
A. The Contractor shall be licensed as a Pest Control Advisor or list a subcontractor licensed specialist to legally plan the annual Weed Height Control program and identify any pest management problems which may arise in the District.

B. The Contractor shall be familiar with various Integrated Pest Management (IPM) programs and is required to develop an IPM plan to effectively eradicate any diseases or pests which develop during the duration of this Contract.

C. The development and application of chemicals for the IPM program shall be the responsibility of the Contractor and will not be considered an Extra Work Order. The City may, on demand, review all labels, licenses, certificates, categories, permits, or recommendations before chemicals are applied.

D. The written IPM plan and a label and Material Safety Data Sheets (MSDS) binder must be submitted each Contract year to the City for each pesticide to be used in any Region by January 1st. These items must be submitted to the City prior to commencement of initial contract or renewal for optional year extension.

E. Pest control methods may include but are not necessarily limited to the following:

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1. Pre-emergent herbicide applications

2. Post-emergent herbicide applications

3. Mechanical cultivation and disposal

4. String line trimming or mowing

5. Chemical growth regulators

6. Tree injection

7. Aquatic herbicide applications

8. Traps

9. Pre-bait and poison bait techniques

10.Debris or food source removal

11.Water jetting

12.Insecticide, fungicide, or other pesticide applications

13.Verdant and dormant spraying

14.Management of vector, host, predator, or grazing populations

15.Repeated control methods as necessary

16.Poison gas or fog applications
F. Chemical Sterilant – presently, City staff evaluates the use of certain pre- emergent chemicals within the LMD. It is the City’s intention at this time to restrict the use of Simazine or any pre-emergence which mimic’s Simazine to strictly crack and crevice work in the street unless otherwise approved by the City.

G. The Contractor shall be expected to provide a year-round control program for the control of snail and slug populations, specifically applications to ground covers along residential fence lines. It is unacceptable to find populations of these pests building up within ivy and other ground covers, inside of valve boxes, on structures, or within the canopy of plant material at any time of the year.

H. Pre-Emergent

1. Pre-emergent must receive 0.511 of rain or be watered within ten (10) days of application.

2. Areas seeded with wild-flowers shall be identified by the City and shall not be treated with pre-emergent herbicide.

I. Post-Emergent

1. All areas shall be kept free of weeds. Chemical and/or mechanical means may be used as appropriate. If any weeding is not performed, maintenance will be considered unsatisfactory.

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2. Before applying herbicides, the type of weed shall be identified, and the control selected accordingly, using the most effective control for the species, the location and the season.

3. Weeds shall not be allowed to grow in paved areas such as driveways, walks, curbs, gutters, etc. Weeds may be removed manually or sprayed with an herbicide. Dead weeds shall be removed from the paved areas.

4. Contractor shall provide the labeling (MSDS) for each herbicide proposed before the product is applied.

5. Post-emergent shall be sprayed at the manufacturer’s recommended rates.

6. Weeds shall be controlled in turf areas. Mowing is not an acceptable method for weed control.

J. Policy – as an integral part of this program, the City shall require all employees, developers and contractors doing City work requiring the use of pesticides, herbicides and fertilizers to submit to the City: 1) a copy of MSDS for the proposed chemicals, 2) a use report, and 3) the location of application. The aforementioned will also be required to comply with City of Vallejo Pesticide Treatment Posting and Notification Policy (Attachment D).

City of Vallejo will establish an IPM Coordinator as the central point of contact and record keeper for the IPM Program.

8. Trail and Pathways

8.1. Year-round, concrete, asphalt, gravel, and decomposed granite pathways shall be kept weed and vegetation free. Each side of the path shall have a one-foot clearance of weeds and vegetation.

8.2. Year-round, trails shall be kept weed and vegetation free at four (4) feet wide. On a quarterly basis, pathways and trails will be inspected for safety and function of: surface conditions, signage, bollard placement, head- height clearance, erosion, fencing, gates and locks.

9. Inspections, Defaults and Payment
A. For landscape maintenance services not completed as scheduled, the City will withhold the monthly invoice and may charge a Two Hundred Fifty Dollar ($250.00) non-refundable re-inspection fee to the Contractor. The withheld Contract For Region 2 Annual Landscape Maintenance Services Page 26 of 49 payment minus the re-inspection fee will be released upon satisfactory completion of the landscape maintenance service.

B. Before award of the contract, the Contractor and City shall meet to discuss schedule of services, calendar, IPM Program and weed height control program. It is the Contractor's responsibility to ensure that management, supervision, sufficient labor, equipment, and materials are estimated, planned and scheduled for the Region. The Contractor, through his/her General Superintendent, is expected to coordinate the efforts of maintenance operations and personnel to provide the best long-term benefit to the LMD.

9.1. Inspections
i. The City shall evaluate landscape services performed in the LMD on a regular basis. The City does not give ongoing supervision to the Contractor’s forces. The Contractor’s Area Manager shall monitor the work and provide direction to the work force in the LMD. ii. The City and the Contractor’s Manager shall meet on a weekly basis to ensure the LMD is in compliance and provide the services necessary to complete the maintenance tasks described in these specifications. iii. The Contractor will be required to accompany the Landscape Inspector or other City representative in person on a monthly drive-through inspection for contract compliance which may generate a punch list. The Contractor is also expected to take notes during such inspections. Notes will be made with reference to current maps.
iv. The Contractor shall be responsible to notify the City that the LMD is ready to begin the following three specific final inspections at the end of this Contract. The end of contract inspection will be held on June 16 or by the first of the month. Monthly payments shall be held in full for noncompliance on any of these inspections.
90 Day - The City could request the contractor to conduct an Irrigation main line test for ruptures or leakage. The Contractor will report any leaks and shall make necessary repairs. No visible leaks shall be accepted. Cutting and pick-up of weeds and application of a pre- and post-emergence herbicide will be required whenever a previously scheduled pre-emergence herbicide application has failed. Dead shrubs and trimming shall be in compliance with these specifications. Progress on all remedial actions will be evaluated prior to approval of monthly Contract For Region 2 Annual Landscape Maintenance Services Page 27 of 49 payments. The City will work with the Contractor to ensure they are in compliance.
60 Day - Provide a PCA recommendation and apply a post emergent systemic herbicide on weeds remaining for areas, determined by the Landscape Inspector, which have completely failed in the contractors IPM program. This will be required whenever a pre-emergence herbicide application has failed within this contract and the landscape is unacceptable. Progress on all remedial actions will be evaluated prior to approval of monthly payments. The City will work with the Contractor to ensure they are in compliance.
30 Day - Final acceptance walk-through to inspect and evaluate the condition of the Region for incumbent contractor extension or contractor turnover. A final punch list may be provided to the Contractor to be completed by end of Contract date.

Contractor Transition: Upon the expiration of this Contract all remaining items on any punch list shall be deducted from the final billing and will be completed by the incoming Contractor.
v. No Change Order/Extra Work will be performed by the regularly assigned maintenance personnel.

9.2. Defaults, Diligent Prosecution of Work, Termination of Contract for Failure to Prosecute Work Diligently
i. As a material part of this Contract, the Contractor shall diligently prosecute and complete all described items of work specified herein. In the event the City determines that the work is not being completed with diligence, as evidenced by the LMD not being maintained in accordance with these Specifications herein or otherwise, the City shall inform the Contractor in writing of the specific area of deficiency within the LMD.

The Contractor thereafter shall have ten (10) calendar days in which to comply with the City's deficiency letter.
ii. In the event the Contractor does not complete the deficient work by the assigned date and evidence of non-compliance within the written Contract exists, the Contractor shall be recommended to the Director of Public Works for immediate termination of the Contract, or if there is compliance but thereafter, the work in the future is again not performed diligently, the City will immediately take the above written steps to terminate the Contract for cause. The City shall give written notification Contract For Region 2 Annual Landscape Maintenance Services Page 28 of 49 for extending or termination of the contract on or before April 1st of each year.
iii. Replacements and Additional Maintenance to be included – the following items listed will clarify other landscape maintenance and material requirements which may not be included elsewhere in these Specifications:

Warranty – Plant materials damaged due to the Contractor's maintenance practices or non-performance of services shall be replaced with like material at no cost to the City. Upon notification from the City, replacements shall follow Section 5 of the City of Vallejo Standard Specifications. Replacement plant stock shall be inspected by the City prior to planting to verify proper sizing, healthy rooting, and vigor.

10. Schedule of Landscaping Maintenance Services
A. Upon award of contract, the maintenance Contractor is required to provide a detailed twelve (12) month calendar indicating the proposed work schedule prior to July 1 of each award year. The calendar must include, but is not limited to, details of the following: fertilization, aeration, tree trimming, mulching, painting of controllers, etc. The City may change requirements as based upon seasonal or other considerations. The calendar must detail the minimum typical monthly Schedule of Landscape Services.

B. The schedule on pages D-27 through D-30 are a suggested guide for reference, please refer to the standards in this contract for timeline requirements.

10.1. Schedule:

July
1) Continue maintaining ground covers away from fences and other features.
2) Continue maintaining line of sight obstruction at street intersections. 3) Continue maintaining vegetation along medians, streets, sidewalks, retaining walls, etc.

August
1) Continue completing maintenance care per Specifications.

Contract For Region 2 Annual Landscape Maintenance Services Page 29 of 49 2) Begin cutting out spent blossom spikes on shrubs such as Agapanthus, Echium, Moraea, Hemerocallis, Tulbaghia, Roses, etc. This is to be a weekly task to be carried out throughout the winter until spent blossom spikes subside.
3) Continue edging vegetation along medians, streets, sidewalks, retaining walls, etc.
4) Continue pruning vegetation for line of sight obstruction at street intersections.

September
1) Continue completing maintenance care per Specifications. 2) Continue pruning vegetation for line of sight obstruction at street intersections.
3) If identified on the Maps start to prune trees.
4) Continue maintenance of all v-ditches and compact soil along edges to prevent water access to beneath v-ditch.
5) Warrantee replacement plant list determined by the City.

October
1) Continue completing maintenance care per specifications. 2) Continue pruning trees, as in September.
3) Complete and check to be sure all appropriate shrubs and ground covers have been trimmed, edged, and sprayed to maintain desired shape through winter months.
4) Maintain drain grates, culverts, drainage ditches, and catch basins to be sure they are clear of all debris and vegetation.
5) Per the Specifications, continue maintenance leaf litter removal program along gutters, landscape frontages, medians, sidewalks, planter beds, and beneath identified plant canopies.
6) Begin warrantee plant replacement program.

Contract For Region 2 Annual Landscape Maintenance Services Page 30 of 49 November
1) Continue maintenance care per Specifications, specifically leaf litter removal program along gutters, landscape frontages, median, sidewalks, planter beds, and beneath identified plant canopies. 2) Maintain drain grates, culverts, drainage ditches, and catch basins to be sure they are clear of all debris and vegetation.
3) Complete warrantee replacement plantings.

December
1) Continue completing maintenance care per Specifications, specifically leaf litter removal program along gutters, landscape frontages, median, sidewalks, planter beds, and beneath identified plant canopies. This is to be as specified and completed throughout the fall and winter until leaf drop subsides.
2) Meet with the City to establish a program for weed control in Open Space areas for the following calendar year.
3) Continue weekly leaf litter removal in all areas.
4) Maintain drain grates, culverts, drainage ditches, and catch basins to be sure they are clear of all debris and vegetation as well as stamped concrete and entrance Monuments.
5) Power wash cobble, stamped concrete and entrance monuments.

January
1) Continue completing maintenance care per Specifications, specifically leaf litter removal program along gutters, landscape frontages, median, sidewalks, planter beds, and beneath identified plant canopies. 2) Continue to maintain drain grates, culverts, drainage ditches, and catch basins to be sure they are clear of all debris and vegetation.

February
1) Continue completing maintenance care per Specifications.

Contract For Region 2 Annual Landscape Maintenance Services Page 31 of 49 2) Complete fertilizer application required for all sites. Refer to Section 5, Landscape Maintenance Standards.
3) Continue pruning of landscapes.
4) Tip back Salvia greggii and all other irregularly shaped shrubs. 5) Continue maintenance of drain grates, culverts, drainage ditches, and catch basins to be sure they are clear of all debris and vegetation.

March
1) Continue maintenance care per Specifications. Fertilize all Rose species in final two (2) weeks of this month (Inspection required). 2) Continue pruning vegetation for line of site obstruction at street intersections.
3) Continue edging vegetation along medians, sidewalks, retaining walls, etc.
4) Continue vigorous regime of snail control.
5) Complete dormant pruning of trees, shrubs, and vines. 6) Continue to maintain drain grates, culverts, drainage ditches, and catch basins to be sure they are clear of all debris and vegetation.

April
1) Continue completing maintenance care per Specifications. 2) Continue pruning vegetation for line of site obstructions at street intersections.
3) Continue to check for aphid and other infestations in shrubs, ground covers, and trees.
4) Contractor shall have completed firebreaks in Open Spaces. All Open Spaces are chemically treated or cut for April payment. 5) Continue maintenance of drain grates, culverts, drainage ditches, and catch basins to be sure they are clear of all debris and vegetation.

Contract For Region 2 Annual Landscape Maintenance Services Page 32 of 49 May
1) Continue completing maintenance care per Specifications. 2) Complete all deficient grass and weed height control areas. Be aware, Fire Season has started for the City of Vallejo and additional cutting may be warranted for the remainder of the dry season, per Specification. 3) Continue edging vegetation along medians, streets, sidewalks, retaining walls, etc.
4) Continue pruning vegetation for line of sight obstruction at street intersections.
5) Continue pruning vegetation for line of sight.
6) Provide a PCA recommendation and apply a post-emergent systemic herbicide on weeds remaining for areas determined by the Landscape Inspector which have completely failed in the Contractors IPM program.

This will be required whenever a pre-emergence herbicide application has failed within this contract and the landscape is unacceptable.

Progress on all remedial actions will be evaluated prior to approval of monthly payments.

June
1) Continue completing maintenance care per Specifications. 2) Summer watering irrigation controller program completed. 3) Complete pruning vegetation for line of sight obstruction at street intersections.
4) Complete edging vegetation along medians, streets, sidewalks, retaining walls, etc.

Inspection: Final acceptance walk-through to inspect and evaluate the condition of the LMD for incumbent contractor extension and contractor turnover. A final punch list may be provided to the Contractor to be completed by end of Contract date, June 30th.

Contract For Region 2 Annual Landscape Maintenance Services Page 33 of 49 REGION 2 HIDDENBROOKE MAINTENANCE DISTRICT (HMD) LOCATIONS The following districts are located within Region 2: Hiddenbrooke. The descriptions of the locations within Region 2 are given as an aid to the Contractor to locate the landscaped and firebreak areas. Maps enclosed within this contract are the leading document and, as such, will be the document used by the Landscape Manager and Inspectors to verify completion of work within each HMD.

The following duties are a brief description of typical work the Contractor is responsible for, but not necessarily limited to:
1) Hiddenbrooke Parkway:

Entrance to the Parkway and the residential golf community development is at Interstate 80, American Canyon off-ramp, City of Vallejo, vicinity of the Napa/Solano County line. Ornamental landscape, irrigation and trail heads exist on the main entrance to the Hiddenbrooke development.

A. Maintain ground cover, shrubs and prune trees.

B. Edge around all utility boxes.

C. Monitoring automatic irrigation system throughout.

D. White fences along the Parkway are public, steel gates and barbed wire is private. Other white fences are in the Reflections Park, Bennington Park, and end of Carisbrooke.

E. Trail heads are located on two areas of the Parkway.

F. Waterfall entrance landscaped.
2) McGary Road: Begin center of Hiddenbrooke Parkway, 150’ feet (+ / -) south to Azevedo driveway and 150’ feet (+ / -) north on only the east side.

A. Weed control both sides.

B. Trash removal weekly.
3) Street Trees on Public Streets:

A. Maintain weed control in planting easement for street trees in open spaces.

Contract For Region 2 Annual Landscape Maintenance Services Page 34 of 49 B. Contractor to provide irrigation for all street trees not planted with irrigation in open spaces.
4) Concrete Lined Ditches in Open Spaces
A. The open space areas paralleled by Hiddenbrooke Parkway and various public streets, hillsides behind residences and the S. Johns Mine Road (utility corridor), between the Hiddenbrooke development and the beginning of the private residences at the gate. 5) Bennington Park: On Bennington drive between Waterfall Way and Marshfield Road.

A. One and a half (1 ½) acres of turf.

B. Controller- Irrigated turf, shrubs, and trees.

C. Passive area, concrete walkway and sitting area with benches, tot lot, picnic table, and pavers around picnic table.
6) Reflections Park: On Bennington Drive between Hiddenbrooke Parkway and Overlook Drive.

A. Controller- Irrigated turf, shrubs and trees
B. Passive area, concrete walkway and sitting area including benches and gazebo.
7) Garden at Adler Creek
A. Controller- Irrigated shrubs and trees
B. Passive area, decomposed granite walkway, including sitting area with benches.
8) Neighborhood Landscaped Slope Areas as Indicated on the Maps A. Controller- Irrigated shrubs and trees.
9) Weed Control Height Areas as Indicated on the Maps
A. Behind the residences, weed height areas will be a minimum of 20’ feet or up to the maximum allowable distance.

Contract For Region 2 Annual Landscape Maintenance Services Page 35 of 49 B. Between residences in wide drainage channels.

C. St John’s Mine Road utility corridor and residential maintenance access roads.

D. Debris basin corridor areas in the neighborhoods.
10) Orchards Subdivision
A. Starting at Alder Creek Road, includes firebreak and ornamental landscape behind South Hill Court residences to the Solano Land Trust property to the east behind Willow Creek Circle.

B. Sidewalk on the west side of Alder Creek Road, outside of the mitigation grove area including the strip of land in front of the fence and the area between the back of the sidewalk to the fence.

C. Trees around the end of Alder Creek Road, just behind walk and ornamental area in front of the VSFCD pump station.

D. Pump station, including the interior of the fenced area. The fence itself is not included.

E. Fire break starting at Walnut Grove on the west side of Alder Creek Road, inside the fence line south to the end of the street F. Fire break on the east side starting at VSFCD pump station northeast to the end of the property line.
11) Waterfall / Rush Creek – greenbelt
12) Landscaped areas on Avocet, Ashden, Washburn, Rush Creek and end of Carisbrooke
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EXHIBIT B

COMPENSATION

1. Contractor’s Compensation.

A. Services: City agrees to pay Contractor, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, for a total over the Term of the contract including any extensions not to exceed Nine Hundred Ninety Three Thousand Eight Hundred Seventeen Dollars and Zero Cents [$993,817.00].

2. Appropriate Billable Hourly Rates for Services and Additional Services. Contractor’s billable hourly rates shall be as listed in Attachment 1 of Exhibit B, attached hereto and incorporated herein by this reference.

3. Measurement and Payments
A. Claims Against the Contractor – The LMM may withhold from any INVOICE due the Contractor, a sum sufficient to protect the City from loss on account of (1) Claims filed or reasonable evidence indicating probable filing of claims; (2) Defective work not remedied; (3) Failure of Contractor to make payments properly to subcontractors or for material or labor; (4) A reasonable doubt that the contract can be completed for the balance then unpaid; (5) Damage to another Contractor on the project, which amounts withheld will be paid upon removal of grounds for withholding payment; or (6) Any other reason specified in the contract as grounds for withholding such payments.

B. Contractor Claims Against the City – Effective January 1, 1991, the California Legislature has enacted a requirement that all contract claims of Three Hundred Seventy-Five Thousand Dollars ($375,000.00) or less on local government public works contracts must be submitted to mediation and judicial arbitration. Article 1.5 (Sections 20104 through 20104.8, inclusive) of Chapter 1 of Part 3 of the Public Contract Code concerning Resolution of Construction Claims, is hereby incorporated into this agreement.

C. Force Account Payment – Work requiring force account payment shall be made as specified in the Standard Specifications.

D. Vandalism Repairs – Vandalism incidents are to be reported to the City and a Work Order will be issued to authorize the repair. If the damage creates an immediate public hazard, the Contractor shall take immediate Contract For Region 2 Annual Landscape Maintenance Services Page 46 of 49 actions to safeguard the public and/or City property. The Contractor shall immediately contact the City for authorization to be reimbursed. The Contractor shall use personnel available to make the necessary repairs and make the area safe for the public. Provide all commercial invoicing for materials, which shall include unit prices and total cost plus fifteen percent (15%) for coordination and overhead to the Contractor. Include total for labor at pursuant to the rates agreed upon with the City.

E. Monthly Payments – The City will make monthly payments to the Contractor for landscape service completed within the Region for the previous month.

The invoice may not be submitted until all items on the calendar of events have been completed in “Section D, 10. Schedule of Landscaping and Irrigation Maintenance Services." The Contractor's representative and the Landscape Inspector may negotiate a change in the monthly schedule based upon seasonal impacts. This revision to services must be agreed upon prior to any billing.

The monthly payment invoice shall be submitted and shall clearly identify the Contractor, mailing address, California Contractor's license number, business phone number, fax number, invoice number, purchase order number, and billing date. The invoice will be totaled and shall match the Bid Sheet. The invoice may not be submitted until after the first day of the subsequent month of service.

Request for payment shall be submitted to:

Region 2 LMD
Public Works – Engineering
City of Vallejo
555 Santa Clara Street
Vallejo, CA 94590
Should the landscape maintenance service not meet the Specifications in “Section D – Special Provisions” and is deemed unsatisfactory, the Contractor's invoice will be held by the City. No further payments will be authorized until the Region is brought into compliance. If two (2) consecutive monthly invoices are withheld and a Two Hundred Fifty Dollar ($250.00) re-inspection fee has been deducted because the LMM deems that the Region is being maintained in an unsatisfactory condition, the City may implement default procedures outlined in these Specifications, see “Exhibit A, Section D. 9. Inspections, Defaults and Payment.” F. Travel and Subsistence Payments – In accordance with the provisions of Section 1773.8 of the Labor Code of the State of California, the successful bidder will be required to pay each workman travel and subsistence payments needed to execute this project, as such, the travel and Contract For Region 2 Annual Landscape Maintenance Services Page 47 of 49 subsistence payments are defined in the applicable collective bargaining agreements and filed in accordance with Section 1773.8 of the Labor Code of the State of California. Full compensation for conforming to the requirement of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed. All work originates in the City of Vallejo. The City will not pay for travel or transportation associated with maintenance contract, emergency call out, or extra work projects.

G. Withholding of Payment – THE CITY MAY WITHHOLD PAYMENT OF ANY

MONTHLY MAINTENANCE INVOICE AND ANY OF THE FINAL THREE
(3) MONTHLY INVOICES PRIOR TO THE END OF THIS ANNUAL
CONTRACT (APRIL, MAY, AND JUNE, SEE “EXHIBIT A, SECTION D. 9.

INSPECTIONS, DEFAULTS AND PAYMENT”). These withholdings will only be returned to the Contractor upon satisfactory completion of the Specifications minus any re-inspection fee. The deadline for Contract completion is June 30th of the Contract year. This option will not in any way restrict the City from refusing total payment for any of the last three months should there be cause to do so by terms of these contract specifications.

4. Accounting Records of Contractor. Contractor shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Contractor’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Contractor’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Contractor shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty-four (24) hours’ notice.

The obligations of Contractor under this section shall survive this Agreement.

5. Taxes. Contractor shall pay, when and as due, any and all taxes incurred as a result of Contractor’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

6. Taxpayer Identification Number. Contractor shall provide City with Contractor’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

Contract For Region 2 Annual Landscape Maintenance Services Page 48 of 49 Exhibit B Attachment 1

Contract For Region 2 Annual Landscape Maintenance Services Page 49 of 49

Contract For Region 2 Annual Landscape Maintenance Services Page 1 of 4 Exhibit C– Insurance Requirements

EXHIBIT C

INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Contractor, their agents, representatives, or employees or subcontractors. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum Insurance coverage requirements and/or limits shall be available to the Additional Insured.

Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any Insurance policy or proceeds available to the named Insured; whichever is greater. No representation is made that the minimum Insurance requirements of this agreement are sufficient to cover the obligations of the Contractor under this agreement.

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:

A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025.

C. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

D. Pollution Legal Liability insurance.

2. Minimum Limits of Insurance. Contractor shall maintain limits no less than:

A. General Liability: $3,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

C. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 Contract For Region 2 Annual Landscape Maintenance Services Page 2 of 4 Exhibit C– Insurance Requirements
per accident for bodily injury or disease. If Contractor is not subject to California Workers’ Compensation requirements, Contractor shall file a completed Request for Waiver of Workers’ Compensation Insurance Form which may be obtained from the City prior to commencing any activity authorized hereunder.

D. Pollution Legal Liability insurance: applicable to the work being performed, with a limit no less than $1,000,000 per claim or occurrence and $2,000,000 aggregate per policy period of one year.

3. Deductible and Self-Insured Retention (SIR). Any deductibles or self-insured retention must be declared to and approved by the City. At the option of the City, either:
the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City of Vallejo, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. All SIRs must be disclosed to the City’s Risk Manager for approval and shall not reduce the limits of liability. Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named Insured or the City.

4. Other Insurance Provisions.

A. Additional Insured Endorsements: The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as Additional Insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased hired or borrowed by the Contractor. Additional Insured endorsements with respect to General Liability, Auto and Umbrella/Excess Insurance shall be attached to the Certificate of Insurance presented to the City.

B. 30 Days’ Notice of Cancellation Endorsements: Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.

C. Waiver of Subrogation Rights Endorsement: The workers’ compensation policy required hereunder shall be endorsed to state that the workers' compensation carrier waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Contractor’s performance under this Agreement. The waiver of subrogation rights endorsement in favor of the City of Vallejo shall be attached to the Certificate of Insurance.

D. The limits of Insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess Insurance. Any umbrella or excess Insurance shall contain or be endorsed to contain a provision that such coverage shall Contract For Region 2 Annual Landscape Maintenance Services Page 3 of 4 Exhibit C– Insurance Requirements
also apply on a primary and non-contributory basis for the benefit of the City of Vallejo before the City’s own Insurance or self-insurance shall be called upon to protect it as a named insured.

E. The insurance coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents or volunteers. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City of Vallejo, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City of Vallejo, its officers, officials, employees, agents, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.

F. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

G. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents, or volunteers.

H. The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

5. Acceptability of Insurers. The insurance is to be issued by companies licensed to do business in the State of California. The insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.

6. Verification of Coverage. Contractor shall furnish the City with certificates of insurance and original endorsements. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences. The City reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later. All verification of coverage and other insurance documents shall be mailed to the following address:

City of Vallejo
Attn: Risk Manager
555 Santa Clara Street
Vallejo, CA 94590

7. Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor.

All coverages for subcontractors shall be subject to all of the requirements stated herein.

Contract For Region 2 Annual Landscape Maintenance Services Page 4 of 4 Exhibit C– Insurance Requirements

8. Payment Withhold. City will withhold payments to Contractor if the certificates of insurance and endorsements required in this section are canceled or Contractor otherwise ceases to be insured as required herein.

ACTION ITEM 9.E.

DATE: June 11, 2024
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, P.E., Public Works Director
Oscar Alcantar, Assistant Public Works Director/Maintenance SUBJECT: ADOPT A RESOLUTION APPROVING A JANITORIAL SERVICES AGREEMENT WITH

KLEEN-TECH SERVICES, LLC FOR VARIOUS CITY FACILITIES IN AN AMOUNT NOT TO EXCEED $2,326,015 AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME

RECOMMENDATION
Adopt a Resolution approving a janitorial services agreement with Kleen-Tech Services, LLC, for various city facilities in an amount not to exceed $2,326,015 and authorizing the City Manager to execute same.

REASONS FOR RECOMMENDATION
A Request for Proposals competitive procurement process has been completed and staff recommends approval of a janitorial services agreement with Kleen-Tech Services, LLC, for janitorial services to be provided at various City-owned facilities for a term of two years, with three one-year options to extend, for a total amount not-to-exceed $2,326,015 for the duration of the contract.

BACKGROUND AND DISCUSSION
The City’s current agreement for janitorial services expires June 30, 2024, and does not provide for any additional options to extend. Staff issued a Request for Proposals for Janitorial Services on February 27, 2024, soliciting janitorial companies for regular and as-needed cleaning services at the following locations:

City Hall
Corporation Yard
JFK Library
Vallejo Police Department and substations
Ferry Building
Vallejo Station Parking Structure
Vallejo Housing Authority
Fire Admin
Mare Island Conference Center
Fleming Hill Treatment Plant and Mud Press
400 Mare Island Way

Proposals from the following companies were received by the submission deadline of March 28, 2024 (amounts listed do not include hourly rates for additional or emergency response services):

Company Proposed Base Annual Cost
Kleen-Tech Services, LLC $465,203

Universal Building Services and Supply Co. $500,556

Date: June 11, 2024
Subject: ADOPT A RESOLUTION APPROVING A JANITORIAL SERVICES AGREEMENT WITH

KLEEN-TECH SERVICES, LLC FOR VARIOUS CITY FACILITIES IN AN AMOUNT NOT TO EXCEED $2,326,015 AND AUTHORIZING THE CITY MANAGER TO

EXECUTE SAME