Agenda packet — Vallejo City Council, October 8, 2024 (part 2 of 2)

not possess or seek certain types of equipment listed under AB 481.

COMMUNITY ENGAGEMENT EFFORTS
VPD has taken several steps to engage with the community, including:
• Posting Policy 706 pertaining to AB 481 and VPD’s equipment on the Police Department’s website with a press release announcement and social media posting.
• Holding a town hall community engagement event.
• Posting AB481 Military Equipment Use Policy to MyVallejo.com in a request for community input. This posting resulted in no Issues being raised.

ANALYSIS
The Military Equipment as noted in the Vallejo Police Department’s 2024 Inventory Report found within Lexipol Policy 706, are used as a component of overall best practices for law enforcement agencies throughout the country. These items have been tested in the field and are used by law enforcement agencies to enhance community safety and officer safety, and permit officers to deliver more effective resolutions to complex, high- risk incidents.

If the Police Department lost the ability to use this equipment, the welfare of the community and officers would be jeopardized and the Police Department’s ability to resolve problems in the community would be restricted. Furthermore, officer response options would be hindered and proven less effective or non-effective.

The term Military Equipment, as used in AB 481, in fact does not necessarily indicate equipment that has been used by the military. Only one equipment item (ballistic four-wheeled vehicle) out of the full 2024 Inventory Report was obtained from the Federal 1033 program in 2011. The Police Department no longer obtains equipment from the Federal 1033 program.

The Vallejo Police Department is committed to using the most up to date tools and equipment to safeguard the community and many items deemed to be Military Equipment are in fact utilized by the Vallejo Police Department, and law enforcement agencies across the country, to specifically reduce risk to the community.

These items provide officers with the ability to safely resolve volatile situations which otherwise might rise to the level of a lethal force encounter. To that end, the equipment items noted in this report, and in the accompanying Military Equipment Use Policy, also provide Vallejo Police Officers with vital tools that facilitate compliance with its Use of Force Policy.

FISCAL IMPACT
Adoption of this Ordinance has no fiscal impact on the City.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. CA_AB481

2. Attachment 2 AB 481 press release

3. Policy 706
Date: October 8, 2024
Subject: INTRODUCTION OF AN UNCODIFIED ORDINANCE ADOPTING AND APPROVING VALLEJO POLICE DEPARTMENT POLICY 706, MILITARY EQUIPMENT USE POLICY, IN COMPLIANCE WITH CALIFORNIA ASSEMBLY BILL NO. 481 (AB 481),

BY READING OF THE TITLE ONLY AND WAIVING FURTHER READING

Page 5 ends

4. Vallejo Military Equipment Ordinance 70824 (1) CAO Stamp

5. Vallejo Military Equipment Ordinance 70824.Ex A (1) CAO Stamp

6. Attachment 3 Powerpoint Presentation

CONTACT
Jason Ta, Interim Chief of Police
[email protected]

Policy
706
Vallejo Police Department
Vallejo PD Policy Manual
Copyright Lexipol, LLC 2024/08/26, All Rights Reserved.

Published with permission by Vallejo Police Department
Military Equipment - 1
Military Equipment
706.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
706.1.1 DEFINITIONS
Definitions related to this policy shall have the same meaning as set forth in Government Code § 7070 and include the following:
include (Government Code § 7070):

Governing body – Vallejo City Council
Military equipment – Includes the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers.

However, police versions of standard consumer vehicles are specifically excluded from this subdivision.
• High mobility multipurpose wheeled vehicles (HMMWV),commonly referred to as Humvees, two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subdivision. • Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion.
• Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature.

However, items designed to remove a lock, such as bolt cutters, or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision. • Firearms of_.50 caliber or greater, standard issue shotguns are specifically excluded from this subdivision.
• Ammunition of.50 caliber or greater, standard issue shotgun ammunition is specifically excluded from this subdivision.
• Specialized firearms and ammunition of less than _.50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code , with the exception of standard issue service weapons and ammunition of less than.50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency.
• Any firearm or firearm accessory that is designed to launch explosive projectiles.

Vallejo Police Department
Vallejo PD Policy Manual
Military Equipment
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Published with permission by Vallejo Police Department
Military Equipment - 2
• "Flashbang" grenades and explosive breaching tools, "tear gas," and "pepper balls," excluding standard, service-issued handheld pepper spray. • TASER® Shockwave, microwave weapons, water cannons, and the Long-Range Acoustic Devices (LRAD).
• The following projectile launch platforms and their associated munitions: 40mm projectile launchers, "bean bag," rubber bullet, and specialty impact munition (SIM) weapons..
• Any other equipment as determined by a governing body or a state agency to require additional oversight.
• Notwithstanding paragraphs (1) through (15), "military equipment" does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency.
706.2 POLICY
It is the policy of the Vallejo Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. All military equipment shall be used for law enforcement purposes only. Further, all military equipment shall only be used as permitted by the Constitutions of the United States and the State of California and California Penal Code § 835a, and consistent with all applicable Vallejo Police Department policies, including but not limited to policies 300 (use of force), 307 (firearms), 312 (search and seizure), 407 (hostage and barricade incidents), 408 (response to bomb calls) and 607 (UAS operations).

Violations of this policy shall be subject to the investigation and disciplinary procedures set forth at Vallejo Police Department Policy 1011.
706.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police shall designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Vallejo Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the department's funding, acquisition, and use of equipment.

Vallejo Police Department
Vallejo PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2024/08/26, All Rights Reserved.

Published with permission by Vallejo Police Department
Military Equipment - 3
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
(h) Pending establishment of these procedures and in addition thereto, members of the public may register complaints or concerns or submit questions through the Vallejo Police Department's online portal: https://vallejopd.hosted.civiclive.com/your_vpd/ connect/contact_us
(i) For a law enforcement agency, the procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment, and how the law enforcement agency will ensure that each complaint, concern, or question receives a response in a timely manner. 706.4 MILITARY EQUIPMENT INVENTORY
An inventory of all military equipment with a description of each piece of equipment, the quantity, capabilities, expected lifespan, and fiscal impact is posted on the Vallejo Police Department's website and incorporated herein by reference.

See attachment: Military Equipment Inventory Attachment 040824.pdf 706.5 TRAINING
All officers are required to complete a POST-certified basic training academy and field training prior to utilizing any military equipment, as well as four hours of arrest and control training every two years.Additional training applicable to specific equipment may be offered or required by Vallejo Police Department Policy.
706.6 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.

Vallejo Police Department
Vallejo PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2024/08/26, All Rights Reserved.

Published with permission by Vallejo Police Department
Military Equipment - 4
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 706.7 COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any other law enforcement agency engaged in a collaborative effort with the department within this jurisdiction unless the military equipment is approved for use in accordance with this policy. Outside agencies providing mutual aid in Vallejo or otherwise independently engaged in law enforcement operations within Vallejo, shall comply with their respective departmental policies.

Use in Exigent Circumstances
In exigent circumstances and with the approval of the Chief of Police or designee, the department may acquire, borrow and/or use military equipment that is not included in the military equipment inventory section of this policy.

In accordance with this section, if the department acquires, borrows, and/or uses military equipment in exigent circumstances, it must take all of the following actions. (a) Provide written notice of the acquisition or use to the City Council within 30 days following commencement of such exigent circumstance, unless such information is confidential or privileged under local, state or federal law. (b) If it is anticipated that the use will continue beyond the exigent circumstance, submit a proposed amended military equipment policy to the City Council within 90 days following the borrowing, acquisition and / or use, and receive approval for continued use.
(c) Include the equipment in the department's next annual military equipment report. 706.8 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory.

Vallejo Police Department
Vallejo PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2024/08/26, All Rights Reserved.

Published with permission by Vallejo Police Department
Military Equipment - 5
706.9 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.

Vallejo PD Policy Manual
Copyright Lexipol, LLC 2024/08/26, All Rights Reserved.

Published with permission by Vallejo Police Department
Attachments - 6
Attachments
Attachment
Vallejo PD Policy Manual
Copyright Lexipol, LLC 2024/08/26, All Rights Reserved.

Published with permission by Vallejo Police Department
Military Equipment Inventory Attachment
040824.pdf - 7
Military Equipment Inventory Attachment 040824.pdf
Military Equipment Inventory Attachment 040824.pdf
Military Equipment Inventory Atachment

A. Unmanned aircraft system (UAS), remotely piloted aircraft (aerial)

1. Description and
Capabilities
Parrot Anafi Thermal: UAS can record video with approximately 30 minutes of flight time.

DJI Phantom 4 Pro: UAS can record video with approximately 30 minutes of flight time.

DJI Matrice 210: UAS can record video with approximately 50 minutes of flight time. UAS can carry zoom and FLIR camera simultaneously.

DJI Mini 3 Pro: UAS can record video/photos with approximately 45 minutes of flight time.

DJI Mavic 3: UAS can record video/photos with approximately 40 minutes of flight time.

DJI FPV: UAS can record video/photos with approximately 15 minutes of flight time.

DJI Mavic 3 Pro: UAS can record video/photos with approximately 40 minutes of flight time.

DJI Mavic 3 Thermal: UAS can record video/photos with approximately 40 minutes of flight time.

DJI Avata: UAS can record video/photos with approximately 15 minutes of flight time.

2. Manufacturer’s
Description
ANAFI Thermal is a thermal imaging drone is easy to use, lightweight and powerful. The drone's unique imaging capabilities enable you to take immediate action or analyze recorded photos and videos in unprecedented detail.

DJI Phantom 4 Pro is a sleek new design with magnesium unibody construction, obstacle avoidance sensor, dynamic range enhancing video modes, and a two-point-of-contact gimbal mount are just some the features DJI have introduced with the Phantom 4 Quadcopter.

The Matrice 210 is designed for commercial tasks such as inspections, fire-fighting, search and rescue, precision agriculture, mapping & surveying and many more applications in locations that are difficult to approach.

The DJI Mini 3 Pro Two-Way Charging Hub supports USB PD fast- charging protocols, and can charge up to three batteries in sequence.

You can also use it for battery storage or as a power bank (storing at least one battery with ample power) to charge your mobile device or remote controller via the USB-A port.

DJI Mavic 3 Pro, a triple-lens flagship camera drone with multiple focal lengths.

DJI Mavic 3 features a built-in gimbal lock to prevent the 3-axis gimbal and camera from shaking, adding an additional layer of safety during transportation and storage. Precautions for use: 1. The normal operating temperature of the gimbal lock is -10° to 40° C (32 to 104° F).

The DJI Mavic 3T is mainly used for power line inspection, oil and gas inspection, pipeline patrol, firefighting rescue, emergency rescue, police affairs, and law enforcement, traffic law enforcement, forest fire prevention, environmental protection, animal protection, etc.

Click here to learn more about DJI Avata Specs.

3. Quantity

Parrot Anafi Thermal (3)
DJI Phantom 4 Pro (1)
DJI Matrice 210 (1)
DJI Matrice 210 (1)
DJI Mini 3 Pro: (3)
DJI Mavic 3: (1)
DJI FPV: (1)
DJI Mavic 3 Pro: (1)
DJI Mavic 3 Thermal: (1)
DJI Avata: (1)

4. Expected Lifespan 3 years

5. Purpose Unmanned aerial systems may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective. Any use of a UAS will be in strict accordance with constitutional and privacy rights and Federal Aviation Administration (FAA) regulations.

6. Authorized Use

Only authorized operators who have completed the required training shall be permitted to operate the UAS.

Use of vision enhancement technology (e.g., thermal, and other imaging equipment not generally available to the public) is permissible in viewing areas only where there is no protectable privacy interest or when in compliance with a search warrant or court order.

UAS operations should only be conducted consistent with FAA regulations.

7. Fiscal Impact

Initial Cost:

Parrot Anafi Thermal: $1,900.00 (no longer in use)
DJI Phantom 4 Pro: $1,599.00 (no longer in use)
DJI Matrice 210: $22,000.00
DJI Mini 3 Pro: $909.00
DJI Mavic 3: $2,769.00
DJI FPV: $940.00
DJI Mavic 3 Pro: $2,549.15
DJI Mavic 3 Thermal: $5,498.00
DJI Avata: $1,250.00
Annual Cost:

Matrice repairs $674.00
Varies on use/condition of accessories (batteries, propellers, etc.)

8. Policy/Governing Roles VPD Policy 607 - Unmanned Aerial System

9. Training All authorized operators and required observers complete required FAA and department-approved training in the operation, applicable laws, policies, and procedures regarding use of the UAS.

B. Unmanned, remotely piloted, powered ground vehicle (ground)

1. Description/ Capabilities IRobot Packbot 510: The IRobot Packbot 510 is a heavy-duty robot. It has stair climbing ability and an arm capable of lifting 20lbs. The Packbot 510 offers multiple communications options, a chassis and manipulator that allow for accessories and tool combinations.

2. Manufacturer’s
Description
PackBot 510 is a man-transportable robot that performs bomb disposal, surveillance and reconnaissance, CBRN detection and HazMat handling operations. PackBot 510 easily climbs stairs and navigates narrow passages, relaying real-time video, audio and sensor data while the operator stays at a safer, standoff distance.

3. Quantity IRobot Packbot 510 (2)

4. Expected Lifespan 15 years

5. Purpose A remotely controlled unmanned machine that operates on the ground, which is utilized to enhance the safety of the community and officers by providing ground support and situational awareness for law enforcement operations.

6. Authorized Use

The robots listed in this section shall not be utilized outside of training and simulations, criminal apprehensions, critical incidents, exigent circumstances, executing a warrant or during suspicious device assessment.

Only assigned operators who have completed the required training shall be permitted to operate the robots.

7. Fiscal Impact

Initial Cost:

IRobot Packbot 510: $77,000.00 – On loan from California OES.

Annual Cost: $0

8. Policy/ Governing Roles VPD Policy 404 – Emergency Services Unit

9. Training All authorized operators complete required department-approved training in the operation, applicable laws, and procedures regarding use of the robots.

C. Armored vehicles and personnel carriers

1. Description/ Capabilities LENCO MedCat: The LENCO MedCat is an armored vehicle that seats ten personnel with an open floor plan that allows for the rescue of down subjects. It is armored to stop various projectiles which provides greater safety beyond officer’s personal body armor.

Cadillac Gage Ranger (Peacekeeper): The Cadillac Gage Ranger is a four wheeled armored personnel carrier built on a Dodge truck chassis.

This vehicle is used for the protection of officers.

2. Manufacturer’s
Description
The Lenco Bearcat G2 is an armored vehicle capable of handling urban, off-road, and rural missions. It seats 10-12 fully equipped officers in an open floor plan that allows
for rescue of injured citizens and officers. The vehicle can stop various projectiles, which provides greater safety to citizens and officers beyond the protection level of
handheld shields and personal body armor.

The Cadillac Gage Ranger was designed to meet a US Air Force requirement for an airbase security vehicle, and was called Peacekeeper by that service and Ranger by the US Navy and Marine Corps. A 4x4 Chrysler truck was used as the basis; its wheelbase was shortened and an armored body proof against 7.62mm ball was mounted to the frame. Armament for the roof hatch can vary; single machine guns or even twin MG turrets can be fitted. Two rear doors allow six passengers to enter, sitting three on each side. Firing ports are provided in the passenger compartment. The vehicle was also purchased by the Navy, and different versions were produced for foreign users including a command vehicle, ambulance, personnel carrier, and weapons carriers.

3. Quantity

LENCO MedCat (1)
Cadillac Gage Ranger (2)

4. Expected Lifespan 25 years

5. Purpose Provides armored vehicle response to critical incidents to protect and safely transport VPD personnel to active scenes. LENCO MedCat is used to provide ballistic protection to officers and citizens during rescue, critical incidents, and other hazardous situations. These vehicles allow officers closer access to high-risk situations while substantially reducing the physical risk to officers and citizens.

6. Authorized Use

To protect and safely transport VPD personnel to active scenes for:
• Mobile physical cover in incidents involving actual or threatened violence or when reasonable suspicion, based on articulable facts, exists that violence will occur using firearms or explosives, or any deadly weapon.
• Vehicle blocking for incidents involving armed and
unresponsive persons in vehicles.
• Medical emergencies and disaster response, when the
armored vehicle's capabilities are necessary to prevent loss of life.

7. Fiscal Impact

Initial Cost:

LENCO MedCat: $250,000.00 – On loan from California OES.

Cadillac Gage Ranger: $18,000.00 – Purchased from California OES.

Annual Cost:

LENCO MedCat: $1,000 yearly maintenance cost.

Cadillac Gage Ranger: $2,000 yearly maintenance cost.

8. Policy/Governing Roles VPD Policy 704 – Vehicle Use

9. Training

All authorized operators are to be properly licensed and complete required department-approved training in the operation, applicable laws, and procedures regarding the use of armored vehicles.

D. Command, control, and equipment transport vehicles (ESU, SWAT, HNT)

1. Description/Capabilities Freightliner MT-45 Step Van: The Freightliner MT-45 is a walk-in step van. The MT-45 is used by the Emergency Services Unit to store equipment that would be needed on SWAT callouts.

Freightliner MT-55 Step Van: The Freightliner MT-55 is a walk-in step van. The MT-55 is used by the Emergency Services Unit as a command post during operations.

Four Winds 32R Motor Home: The Four Winds 32R motor home is a Class "A" motor home mounted to a Ford F-53 chassis. This motor home is used by the hostage negotiation team.

2. Manufacturer’s
Description
The 18′ Freightliner MT45 stepvan is powered by the GM 6.0L V8 gas engine, it's got the power and the cargo capacity you need. It comes with folding lower shelves to optimize your space, and rear sonar for safety.

The 22′ Freightliner MT55 P1200 is the biggest stepvan option for your delivery fleet, offering maximum capacity, accessibility and maneuverability. Built with a powerful 6.0L V8 308HP gas engine, this route truck has folding lower shelves to optimize your cargo space and rear sonar for safety.

Four Winds RV Hurricane 32R Motor Home Description. Double Slide, Rear Side Queen Slideout, Wardrobe, TV Above Vanity, Angle Shower, Separate Stool Room, Pantry, Refrigerator, 3 Burner Range.

3. Quantity

Freightliner MT-45 Step Van (1)
Freightliner MT-55 Step Van (1)
Four Winds 32R Motor Home (1)

4. Expected Lifespan 25 years

5. Purpose The mobile incident command and hostage negotiations team vehicles are an unarmored vehicle equivalent to a commercial recreational vehicle. It is equipped with specific communication and audio-visual devices to assist in command and control of a critical incident and/or negotiations related to hostage/barricade suspect incidents. The vehicle allows for mobile incident command and use of the Incident Command Systems facilitating the best possible on-scene decision- making by key leaders. It provides for mobility, sheltering, and logistical support, restroom facilities and power. The SWAT equipment vehicle is used for storing and transporting equipment needed during operations.

6. Authorized Use

To be used at both planned and unplanned events including critical incidents, large demonstrations, or prolonged incidents where an on- scene command post and hostage negotiation team (HNT) would help with the outcome of the incident. The on-scene incident commander, SWAT, and HNT commanders determine the need for equipment and appropriate command vehicles.

7. Fiscal Impact

Initial Cost:

Freightliner MT-45 Step Van: $75,000.00
Freightliner MT-55 Step Van: $75,000.00
Four Winds 32R Motor Home: $90,000.00
Annual Cost:
$3,000 yearly maintenance

8. Policy/Governing Roles VPD Policy 404 – Emergency Services Unit VPD Policy 704 – Vehicle Use

9. Training

All authorized operators are to be properly licensed and complete required department-approved training in the operation, applicable laws, and procedures regarding the use of the emergency service operation vehicles.

E. Specialized firearms and ammunition, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code.

1. Description/Capabilities RIFLES
Colt Arms Enhanced Patrol Rifle: The Colt Arms Enhanced Patrol Rifle provides a greater range over standard firearms. This rifle is configured with a 16-inch barrel.

Colt Arms M4 Commando: The Colt Arms M4 Commando provides a greater range over standard issues firearms. The Colt Arms M4 Commando is configured with an 11.5-inch barrel.

Daniel Defense DDM4A1: The Daniel Defense DDM4A1 rifle provides greater range over standard issued firearms. This rifle utilizes a smaller

14.5-inch barrel.

Heckler and Koch G3: The Heckler and Koch G3 is a .308 caliber, select fire rifle, used in SWAT and/or critical incident operations. The rifle provides greater range over standard issued firearms.

2. Manufacturer’s
Description
The Colt EPR reestablishes the Colt AR-15 as the finest tool for local, regional and national law enforcement agencies. The factory Colt rifle features the Centurion Arms Hand Guard with M-LOK and sling QD attachment points and a B5 Systems stock. The Magpul Pro Front and Rear sights are included.

Colt M4 Commando. This 11.5" short barrel rifle comes with two steel magazines. Rapid response, maneuverability, and enhanced firepower play a major part in joint and coalition operations in modern warfare.

The Daniel Defense MK18 features the railed forend Daniel Defense currently provides to USSOCOM, and a 10.3” Cold Hammer Forged Barrel. The MK18 rail system features the patented bolt-up attachment system and has been rigorously tested prior to fielding by USSOCOM.

The HK G3 is a selective-fire automatic weapon that employs a roller- delayed blowback operating system. The two-piece bolt assembly consists of a breech (bolt head) and bolt carrier. The bolt is held in battery by two sliding cylindrical rollers that engage locking recesses in the barrel extension.

3. Quantity

Colt Arms Enhanced Patrol Rifle (3)
Colt Arms M4 Commando (11)
Daniel Defense DDM4A1 (19)
Heckler and Koch G3 (1)

4. Expected Lifespan 15 years

5. Purpose Nationwide, violent offenders outgun law enforcement and high- powered weapons continue to be weapon of choice for violent offenders confronting law enforcement and innocent civilians. In 2016, long guns (rifles, etc.) were used in 40% of firearm related line-of-duty deaths. From 1988 to August 2019, more than 85% of mass shootings have occurred in gun-free zones, like schools, churches, and shopping malls where law enforcement may be in the vicinity and waiting for SWAT deployment is not timely. Long guns outperform handguns, as handguns need to be reloaded during confrontations with armed felons in possession of high-velocity rifles. Long guns offer increased accuracy and capacity to stop threats of great bodily injury or death at close and intermediate ranges. These firearms are capable of firing more accurately and quicker than a pistol and decrease the likelihood of errant rounds traveling beyond the intended target.

6. Authorized Use

During large critical incidents, active shooter, or incidents where an armed suspect is threatening the public or officers and where there may be a need to defeat body armor. To be used to effectively control a scene with increased distance between officer and subject allowing more time to deploy other force options.

7. Fiscal Impact

Initial Cost:

Colt Arms Enhanced Patrol Rifle: $1,399.00
Colt Arms M4 Commando: $1,099.00
Daniel Defense DDM4A1: $2,128.00
Heckler and Koch G3: $3,000.00
Annual Cost:
$300.00 yearly maintenance

8. Policy/Governing Roles VPD Policy 300 – Use of Force VPD Policy 307 – Firearms
VPD Policy 404 – Emergency Services Unit
VPD Policy 416 – Patrol Rifles

9. Training

Officers shall successfully complete departmental and/or external training required. For patrol rifles the training consists of an initial 24- hour patrol rifle user's course and qualification score with a certified patrol rifle instructor. Officers shall thereafter be required to successfully complete required training and qualification conducted by a certified patrol rifle instructor.

F. Projectile launch platforms and their associated munitions: 40mm projectile launchers, Pepperball launchers, foam baton, wood baton, rubber bullets, pepper balls, CS projectiles, warning/signaling rounds, and specialty impact munitions (SIM)

1. Description/Capabilities 40MM LAUNCHERS
Defense Technology 1440: The Def Tech 1440 is a four shot 40mm launcher with a rotating magazine cylinder. The launcher has the ability to engage subjects from five to 70 meters away while delivering the same energy throughout these distances.

Defense Technology LMT: The Def Tech 40mm LMTS is a single shot launcher that fires standard 40mm less lethal ammunition.

PEPPERBALL LAUNCHERS
Pepperball FTC Launcher: Compact and lightweight, the Pepperball FTC is the industry standard for crowd-control. The FTC features a modular design with a rapid feeding loader and firing rate of 10-12 RPS.

ASSOCIATED MUNITIONS
Defense Technology 40mm CS Multi Projectile: The Def Tech CS Multi Projectile delivers multiple CS Canisters from a 40mm launcher. It is designed for outdoor use and has a maximum effective range of 100 yards.

Defense Technology 40mm Direct Impact Round: The Def Tech Direct Impact munition is a point of aim, point of impact direct fire round that uses blunt trauma when impacting a suspect.

Defense Technology 40mm CS Spede-Heat Round: The Def Tech CS Spede-Heat round is a pyrotechnic round designed for outdoor crowd control situations and delivers one dual-ported chemical canister up to 75 yards away.

Defense Technology 40mm Warning/Signaling Munition: Def Tech 40mm Warning/Signaling munition is intended for use in situations where stand-off distance is desired, giving the operator the ability to engage crowds. The munitions deflagrate at a set distance of 50 meters to deliver 170dB of sound and 5 million candelas of light.

Defense Technology 40mm Marking Round: The Def Tech 40mm Direct Impact munition is a point-of-aim, point-of-impact direct-fire round.

Loaded with a green marking agent, the Direct Impact can be used to indicate the aggressor in a crowd or riot situation to the team on the ground.

Defense Technology 40mm Exact Impact Blue Sponge Round: The Def Tech exact impact 40 mm Sponge Round is a point-of-aim, point-of- impact direct-fire round. This lightweight, high-speed projectile consisting of a plastic body and sponge nose that is spin stabilized via the incorporated rifling collar and the 40 mm launcher’s rifle barrel.

Used for Crowd Control, Patrol, and Tactical Applications.

Defense Technology 40mm Stinger Round: The Def Tech 40mm Stinger round contains approximately eighteen 60-Caliber rubber balls. It is suitable for administering a means of pain compliance over a great distance. Used for crowds or groups that are mildly resistive.

Defense Technology 40mm Direct Impact OC Crushable Foam Round:

The Def Tech 40mm Direct Impact® munition is a point-of-aim, point- of-impact direct-fire round. When loaded with OC powder, the Direct Impact combines blunt trauma with the effects of an irritant powder, maximizing the potential for incapacitation.

Defense Technology 40mm CS Muzzle Blast Round: The Def Tech 40 mm Muzzle Blast CS Round is used as a crowd management tool for the immediate and close deployment. The round deploying chemical- laden CS powder at close ranges for indoor or outdoor operations.

Defense Technology 40mm Wood Baton Round: The Def Tech 40mm wood baton round is used as a crowd management tool. The round is used as a means of pain compliance over a greater distance.

Defense Technology 40mm Direct Impact Reloadable Training Kit: The Def Tech 40mm reloadable training kit allows officers to practice loading, sighting, and firing reusable 40mm training rounds.

Pepperball OC Round: Pepperball projectile, a hard plastic frangible sphere that is designed to burst upon impact releasing an OC cloud into the air.

Pepperball Inert Practice Round: Pepperball Inert Practice round containing a harmless, scented powder, this projectile is best suited for training, qualifications, and direct impact when chemical exposure is not desired.

2. Manufacturer’s
Description
The Defense Technology® #1440 is a Tactical 40mm 4-Shot Launcher that features an expandable ROGERS Super Stoc™ and an adjustable Picatinny mounted front grip. The Tactical 4-Shot will fire standard 40mm Less Lethal ammunition, up to 4.8 inches in cartridge length.

The Defense Technology 40MM single launcher is a tactical single-shot launcher thatwill fire standard 40MM less lethal ammunition up to 4.8 inches in cartridge length. Itwill launch a 40MM less lethal round and 40MM "ferret" (penetrate wood, glass,sheetrock) rounds.

The FTC non-lethal launcher operates without recoil, aiding in accurate and controlled deployment, essential in tense situations. A cross-bolt safety switch and an adjustable front foregrip provide secure handling and additional comfort.

3. Quantity

Defense Technology 1440 (2)
Defense Technology LMT (20)
Pepperball FTC Launcher (6)
Defense Technology 40mm CS Multi Projectile (287)
Defense Technology 40mm Direct Impact Round (90)
Defense Technology 40mm CS Spede-Heat Round (24)
Defense Technology 40mm Warning/Signaling Munition (50) Defense Technology 40mm Marking Round (16)
Defense Technology 40mm Exact Impact Blue Sponge Round (188) Defense Technology 40mm Stinger Round (59)
Defense Technology 40mm Direct Impact OC Crushable Foam Round (2)
Defense Technology 40mm CS Muzzle Blast Round (15)
Defense Technology 40mm Wood Baton Round (44)
Defense Technology 40mm Direct Impact Reloadable Training Kit (10) Pepperball OC Round (1800)
Pepperball Inert Practice Round (2000)

4. Expected Lifespan 40mm Launchers – 15 years
Pepperball FTC Launcher – 20 years
Munitions – 3 to 5 years

5. Purpose The 40mm and Pepperball launcher affords the ability to use less lethal chemical agents, impact munitions, and warning/signaling munitions. This is designed to fire a projectile to temporarily incapacitate a subject. The use allows officers to address a threat from a greater distance and provides a less lethal force option, when appropriate.

Chemical agents are specifically formulated smokes, liquids, and powders designed to temporarily disable a person by causing irritation of the mucous membrane, eyes, and skin. When deployed, they provide a less lethal force option and significantly reduce the risk of injury to citizens, suspects, and police officers. These agents may be used in criminal apprehensions, critical incidents, and as a dispersal agent during crowd control situations.

6. Authorized Use

Only trained members may deploy control devices and chemical agents. Control devices may be used when a decision has been made to control, restrain, or arrest a subject who is violent or who demonstrates the intent to be violent, and the use of the device appears reasonable under the circumstances. When reasonable, a verbal warning and opportunity to comply should precede the use of these devices.

Tear gas may be used for crowd control, crowd dispersal or against barricaded suspects based on the circumstances. Only the Watch Commander, Incident Commander or Emergency Services Unit Commander may authorize the delivery and use of tear gas, and only after evaluating all conditions known at the time and determining that such force reasonably appears justified and necessary.

7. Fiscal Impact

Initial Cost:

Defense Technology 1440: $2,035.00
Defense Technology LMT: $1,899.00
Pepperball FTC Launcher: $589.00
Annual Cost:
$300.00 yearly maintenance
Initial Cost (per unit):

Defense Technology 40mm CS Multi Projectile: $31.85
Defense Technology 40mm Direct Impact Round: $22.40
Defense Technology 40mm CS Spede-Heat Round: $23.60
Defense Technology 40mm Warning/Signaling Munition: $39.75 Defense Technology 40mm Marking Round: $25.00
Defense Technology 40mm Exact Impact Blue Sponge Round: $25.00 Defense Technology 40mm Stinger Round: $28.40 (20 donated from Solano County OES)
Defense Technology 40mm Direct Impact OC Crushable Foam Round:
$30.50 (donated from Solano County OES)
Defense Technology 40mm CS Muzzle Blast Round: $26.10 (donated from Solano County OES)
Defense Technology 40mm Wood Baton Round: $22.95
Defense Technology 40mm Direct Impact Reloadable Training Kit:
$315.00
Pepperball OC Round: $1.75
Pepperball Inert Practice Round: $3.50
Annual Cost:
$0 maintenance

8. Policy/Governing Roles VPD Policy 300 – Use of Force VPD Policy 304 – Control Devices and Techniques
VPD Policy 404 – Emergency Services Unit

9. Training

Officers are required to successfully complete departmental and/or external training in the use and deployment of each control device and chemical agent.

F. Explosive breaching and crowd control/riot dispersal tools, "flashbangs," stinger balls, and CS grenades, CS canisters, OC vapor aerosol, and smoke grenades.

1. Description/Capabilities The CTS Flashbang is a less-lethal explosive device used to temporarily disorient a suspect’s senses.

Defense Technology Triple-Chaser CS Canister: The Def Tech Triple- Chaser CS consists of three separate canisters pressed together with separating charges between each. When deployed, the canisters separate and land 20 feet apart allowing increased area coverage in a short time.

Defense Technology Safe Smoke Blue: The Def Tech pocket tactical blue smoke grenade is a small, lightweight device that burns for 20-40 seconds.

Defense Technology Stinger 60.cal: The Def Tech Stinger 60.cal is a rubber ball grenade which is a maximum effect device that delivers four effects at once, rubber pellets, light, sound, and CS. This device is used for crowd control.

Defense Technology Pocket Tactical CS: The Def Tech Pocket Tactical CS is a small lightweight grenade with an active agent burn of 20-40 seconds.

Defense Technology Riot Control CS: The Def Tech Riot Control CS Grenade is designed specifically for outdoor use in crowd control situations with a high-volume continuous burn that expels its payload in approximately 20-40 seconds through four gas ports located on the top of the canister. This grenade can be used to conceal tactical movement or to route a crowd.

Defense Technology Flameless CS Tri-Chamber: The Def Tech Flameless Tri-Chamber grenade is designed primarily for indoor tactical situations to detect and/or dislodge a barricaded subject. The grenade has 20-25 seconds burn time.

Defense Technology OC Vapor Aerosol Grenade: The Def Tech OC Vapor Aerosol Grenade delivers a high concentration of Oleoresin Capsicum (OC) in a powerful mist. The grenade is designed for indoor use in confined areas.

2. Manufacturer’s
Description
The CTS 7290 is the standard for diversionary flash-bang devices. The 7290 produces a 165-180db and 6-8 million candela of light output. The patented design of the 7290, incorporates a porting system that eliminates movement of the body at detonation even if the top or bottom of the device should be in contact with a hard surface. In addition, internal adjustments have greatly reduced smoke output.

The Triple-Chaser CS consists of three separate canisters pressed together with separating charges between each. When deployed, the canisters separate and land approximately 20 feet apart allowing increased area coverage in a short period of time. This grenade can be hand thrown or launched from a fired delivery system. The grenade is

6.5 in. and holds and approximately 3.2 oz. of active agent payload. It has an approximate burn time of 20-30 seconds.

The Pocket Tactical Blue Smoke Grenade is a small, lightweight device.

Though it is slightly over four inches in length, it produces a blue smoke cloud so fast it appears to be an enveloping screen produced by a full sized tactical colored smoke grenade. It will burn approximately 20-40 seconds.

The Stinger CS Rubber Ball Grenade is a maximum effect device that delivers four stimuli for psychological and physiological effects: rubber pellets, light, sound, and CS. The Stinger Grenade is most widely used as a crowd management tool by Law enforcement and Corrections.

The Stinger Grenade has an initial 1.5 second delay that initiates fuse assembly separation, followed by another .5 second delay before the blast which is sufficient to project the rubber balls and chemical agent in a 50-foot radius.

Though this device is slightly over four inched in length, it produces a smoke cloud so fast it appears to be an enveloping screen produced by a full-sized tactical grenade.

The Riot Control CS Grenade is designed specifically for outdoor use in crowd control situations with a high-volume continuous burn that expels its payload in approximately 20-40 seconds through four gas ports located on the top of the canister. This grenade can be used to conceal tactical movement or to route a crowd. The volume of smoke and agent is vast and obtrusive. This launchable grenade is 6.0 in. by

2.35 in. and holds approximately 2.7 oz. of active agent.

The design of the Tri-Chamber Flameless CS Grenade allows the contents to burn within an internal can and disperse the agent safely with reduced risk of fire. The grenade is designed primarily for indoor tactical situations to detect and /or dislodge a barricaded subject. This grenade will deliver approximately .70 oz. of agent during its 20-25 second burn time. The Tri-Chamber Flameless Grenade can be used in crowd control as well as tactical deployment situations by Law Enforcement and Corrections, but was designed with barricade situation in mind. Its applications in tactical situations are primarily to detect and/or dislodge barricaded subjects. The purpose of the Tri- Chamber Flameless Grenade is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. The Tri-Chamber Flameless Grenade provides the option of delivering a pyrotechnic chemical device indoors, maximizing the chemical’s effectiveness via heat and vaporization, while minimizing or negating the chance of fire to the structure.

3. Quantity Defense Technology Flashbang (20)
Defense Technology Triple-Chaser CS Canister (30)
Defense Technology Safe Smoke Blue (40)
Defense Technology Stinger 60.cal (79)
Defense Technology Pocket Tactical CS (22)
Defense Technology Riot Control CS (20)
Defense Technology Flameless CS Tri-Chamber (92)
Defense Technology OC Vapor Aerosol Grenade (12)

4. Expected Lifespan 5 years

5. Purpose/Governing
Roles
Flashbangs are an explosive device that produces a blinding flash of light and a sudden, loud noise intended to temporarily stun, distract, and disperse people and used to safely resolve critical situations during high-risk tactical operations.

6. Authorized Use To safely resolve critical situations during high-risk tactical operations.

Only trained members may carry and deploy such weapons.

7. Fiscal Impact Initial Cost (per unit):

Defense Technology Flashbang: $52.50
Defense Technology Triple-Chaser CS Canister: $47.00
Defense Technology Safe Smoke Blue: $33.15
Defense Technology Stinger 60.cal: $46.40
Defense Technology Pocket Tactical CS: $25.20
Defense Technology Riot Control CS: $26.50
Defense Technology Flameless CS Tri-Chamber: $37.50
Defense Technology OC Vapor Aerosol Grenade: $27.50
Annual Cost:
$0 maintenance

8. Policy VPD Policy 300 – Use of Force
VPD Policy 304 – Control Devices and Techniques
VPD Policy 404 – Emergency Services Unit

9. Training

Officers are required to successfully complete departmental and/or external training in the use and deployment of each control device and chemical agent.

Page 1 of 4 ends

Approved as to form:

By: for
Veronica Nebb, City Attorney
ORDINANCE ___________

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VALLEJO

APPROVING THE VALLEJO POLICE DEPARTMENT MILITARY

EQUIPMENT USE POLICY
WHEREAS, Assembly Bill 481, codified at California Government Code sections 7070 through 7075, requires law enforcement agencies to obtain approval of the applicable governing body prior to taking certain actions relating to the funding, acquisition, solicitation, or use of military equipment; and WHEREAS, Assembly Bill 481, requires that the approval by the governing body be by an ordinance adopting a military equipment use policy, at a regular meeting held pursuant to open meeting laws; and
WHEREAS, Assembly Bill 481 allows the governing body of a city to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it makes specified determinations with respect to a military equipment use policy; and WHEREAS, the Vallejo Police Department AB 481 Military Equipment Use Policy (the “Policy”) concerning the acquisition, solicitation or use of military equipment was published on the Vallejo Police Department’s website in compliance with the requirements of Government Code section 7071; and
WHEREAS, the Vallejo Police Department held a public forum to gather input from the public concerning the proposed Policy; and
WHEREAS, the Policy is attached and incorporated herein by reference as Exhibit “A”; and

WHEREAS, the Policy meets the requirements of California Government Code section 7070, subdivision (d); and
WHEREAS, the military equipment identified in the Policy is necessary, because there are no reasonable alternatives that can achieve the same objectives of officer and civilian safety; and
WHEREAS, the Policy will safeguard the public’s welfare, safety, civil rights, and civil liberties; and
WHEREAS, the military equipment identified in the Policy is reasonably cost

Page 2 of 4 ends

effective compared to available alternatives that can achieve the same objective of officer and civilian safety; and
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Vallejo as follows:

SECTION 1:The City Council hereby determines that the Recitals set forth in this ordinance are true and correct and incorporated herein. The Recitals establish the factual bases for the Council’s adoption of this ordinance.

SECTION 2:

A. The City Council has made the following determinations:

1. The military equipment inventoried and presented to the City Council is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety;

2. The Policy, attached hereto as Exhibit A, will safeguard the public’s welfare, safety, civil rights, and civil liberties;

3. The equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety (if any); and

4. Prior military equipment use complied with the applicable equipment use policy (which included equipment now defined as military equipment) that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.

B. The policy, and the renewal of this ordinance, was considered by the City Council as an agenda item in an open session of a regular meeting, noticed in accordance with the Ralph M. Brown Act, at which public comment was permitted.

C. The policy shall be made publicly available on the police department’s website for as long as the military equipment is available for use.

D. The police department shall submit an annual military equipment report (“Annual Report”) to the City Council, containing the information required in Government Code Section 7072, and the City Council shall determine whether each type of military equipment identified in that report has complied with the standards for approval set forth in subsections (A)(1) through (A)(4) of this ordinance.

E. The City Council shall review this ordinance, and vote on whether to renew it, on an annual basis at a regular meeting, in accordance with Government Code Section 7071(e)(2).

Page 3 of 4 ends

F. The City Council approves the policy attached hereto as Exhibit A and its use and finds that it satisfies the requirements of Government Code Section 7070(d).

SECTION 3: Severability. If any section, sub-section, subdivision, paragraph, clause or phrase in this Ordinance, or any part thereof, is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections or portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, sub-section, subdivision, paragraph, sentence, clause or phrase of this Ordinance, irrespective of the fact that any one or more sections, sub- sections, subdivisions, paragraphs, sentences, clauses or phrases may be declared invalid or unconstitutional.

SECTION 4: Effective Date. This Ordinance shall become effective thirty (30) days following adoption.

City of Vallejo, a municipal corporation
MAYOR: _______________________________

ROBERT MCCONNELL, MAYOR
ATTEST: _______________________________

DAWN ABRAHAMSON, CITY CLERK

STATE OF CALIFORNIA
COUNTY OF SOLANO SS:

CITY OF VALLEJO
I, Dawn Abrahamson, City Clerk of the City of Vallejo, do hereby certify that the foregoing Ordinance had its first reading and was introduced during the public meeting of the City Council on the _____ day of _________ 2024, and had its second reading and was adopted and passed during the public meeting of the City Council on the ______ day of __________2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: __________________________
Dawn Abrahamson

Page 4 of 4 ends

City Clerk
Approved as to Form:
________________________
Veronica A.F. Nebb
City Attorney
EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 1 Approved as to form:

By: for
Veronica Nebb, City Attorney

EXHIBIT A
AB 481 MILITARY EQUIPMENT USE POLICY

PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071 and Government Code § 7072).

DEFINITIONS
Definitions related to this policy shall have the same meaning as set forth in Government Code § 7070 and include the following:

Governing body – Vallejo City Council
Military equipment – Includes the following:

1.Unmanned, remotely piloted, powered aerial or ground vehicles.

2.Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers.

However, police versions of standard consumer vehicles are specifically excluded from this subdivision.

3.High mobility multipurpose wheeled vehicles (HMMWV), commonly referred to as Humvees, two and one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subdivision.

4.Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion.

5.Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units.

6.Weaponized aircraft, vessels, or vehicles of any kind.

7.Battering rams, slugs, and breaching apparatuses that are explosive in nature. However, items designed to remove a lock, such as bolt cutters, or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision.

EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 2 8.Firearms of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this subdivision.

9.Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this subdivision.

10.Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception of standard issue service weapons and ammunition of less than .50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency.

11.Any firearm or firearm accessory that is designed to launch explosive projectiles.

12.“Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls,” excluding standard, service-issued handheld pepper spray.

13.Taser Shockwave, microwave weapons, water cannons, and the Long Range Acoustic Device (LRAD).

14.The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons.

15.Any other equipment as determined by a governing body or a state agency to require additional oversight.

16.Notwithstanding paragraphs (1) through (15), “military equipment” does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency.

POLICY
It is the policy of the Vallejo Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. All military equipment shall be used for law enforcement purposes only. Further, all military equipment shall only be used as permitted by the Constitutions of the United States and the State of California and California Penal Code § 835a, and consistent with all applicable Vallejo Police Department policies, including but not limited to policies 300 (use of force), 307 (firearms), 312 (search and seizure), 407 (hostage and barricade incidents), 408 (response to bomb calls), 607 (UAS operations), and 705 (1033 program).

Violations of this policy shall be subject to the investigation and disciplinary procedures set forth at Vallejo Police Department Policy 1011.

MILITARY EQUIPMENT COORDINATOR
The Chief of Police shall designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:

EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 3 (a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of the Vallejo Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:
(1) Publicizing the details of the meeting.
(2) Preparing for public questions regarding the department’s funding, acquisition, and use of equipment
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code §7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
(h) Pending establishment of these procedures and in addition thereto, members of the public may register complaints or concerns or submit questions through the Vallejo Police Department’s online portal:
https://vallejopd.hosted.civiclive.com/your_vpd/connect/contact_us (i) For a law enforcement agency, the procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment, and how the law enforcement agency will ensure that each complaint, concern, or question receives a response in a timely manner.

MILITARY EQUIPMENT INVENTORY
An inventory of all military equipment with a description of each piece of equipment, the quantity, capabilities, expected lifespan, and fiscal impact is posted on the Vallejo Police Department’s website and incorporated herein by reference.

A. Unmanned aircraft system (UAS), remotely piloted aircraft (aerial) EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 4 1. Description and
Capabilities
Parrot Anafi Thermal: UAS can record video with approximately 30 minutes of flight time.

DJI Phantom 4 Pro: UAS can record video with approximately 30 minutes of flight time.

DJI Matrice 210: UAS can record video with approximately 50 minutes of flight time. UAS can carry zoom and FLIR camera simultaneously.

DJI Mini 3 Pro: UAS can record video/photos with approximately 45 minutes of flight time.

DJI Mavic 3: UAS can record video/photos with approximately 40 minutes of flight time.

DJI FPV: UAS can record video/photos with approximately 15 minutes of flight time.

DJI Mavic 3 Pro: UAS can record video/photos with
approximately 40 minutes of flight time.

DJI Mavic 3 Thermal: UAS can record video/photos with
approximately 40 minutes of flight time.

DJI Avata: UAS can record video/photos with approximately 15 minutes of flight time.

2. Manufacturer’s
Description
ANAFI Thermal is a thermal imaging drone is easy to use, lightweight and powerful. The drone's unique imaging
capabilities enable you to take immediate action or analyze recorded photos and videos in unprecedented detail.

DJI Phantom 4 Pro is a sleek new design with magnesium
unibody construction, obstacle avoidance sensor, dynamic range enhancing video modes, and a two-point-of-contact gimbal mount are just some the features DJI have introduced with the Phantom 4 Quadcopter.

EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 5 The Matrice 210 is designed for commercial tasks such as inspections, fire-fighting, search and rescue, precision agriculture, mapping & surveying and many more applications in locations that are difficult to approach.

The DJI Mini 3 Pro Two-Way Charging Hub supports USB PD fast- charging protocols, and can charge up to three batteries in sequence. You can also use it for battery storage or as a power bank (storing at least one battery with ample power) to charge your mobile device or remote controller via the USB-A port.

DJI Mavic 3 Pro, a triple-lens flagship camera drone with multiple focal lengths.

DJI Mavic 3 features a built-in gimbal lock to prevent the 3-axis gimbal and camera from shaking, adding an additional layer of safety during transportation and storage. Precautions for use: 1.

The normal operating temperature of the gimbal lock is -10° to 40° C (32 to 104° F).

DJI Avata its camera has a 1/1.7''CMOS image sensor, and when working with its gimbal, it is capable of recording 4K 60fps ultra- high-definition videos. Its max hovering time approximates 18 minutes. Click here to learn more about DJI Avata Specs. . Quantity Parrot Anafi Thermal (3)
DJI Phantom 4 Pro (1)
DJI Matrice 210 (1)
DJI Matrice 210 (1)
EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 6 DJI Mini 3 Pro: (3)
DJI Mavic 3: (1)
DJI FPV: (1)
DJI Mavic 3 Pro: (1)
DJI Mavic 3 Thermal: (1)
DJI Avata: (1)

4. Expected Lifespan 3 years

6. Authorized Use Only authorized operators who have completed the required training shall be permitted to operate the UAS.

UAS operations should only be conducted consistent with FAA regulations.

7. Fiscal Impact Initial Cost:

EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 7 Matrice repairs $674.00
Varies on use/condition of accessories (batteries, propellers, etc.)

8. Policy/Governing
Roles
VPD Policy 607 - Unmanned Aerial System

9. Training All authorized operators and required observers complete required FAA and department-approved training in the
operation, applicable laws, policies, and procedures regarding use of the UAS.

B. Unmanned, remotely piloted, powered ground vehicle (ground)

1. Description/
Capabilities
IRobot Packbot 510: The IRobot Packbot 510 is a heavy-duty robot. It has stair climbing ability and an arm capable of lifting 20lbs. The Packbot 510 offers multiple communications options, a chassis and manipulator that allow for accessories and tool combinations.

3. Quantity IRobot Packbot 510 (2)

4. Expected Lifespan 15 years

6. Authorized Use The robots listed in this section shall not be utilized outside of training and simulations, criminal apprehensions, critical incidents, exigent circumstances, executing a warrant or during suspicious device assessment.

EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 8 Only assigned operators who have completed the required training shall be permitted to operate the robots.

7. Fiscal Impact Initial Cost:

IRobot Packbot 510: $77,000.00 – On loan from California OES.

Annual Cost: $0

8. Policy/ Governing
Roles
VPD Policy 404 – Emergency Services Unit

9. Training All authorized operators complete required department- approved training in the operation, applicable laws, and procedures regarding use of the robots.

C. Armored vehicles and personnel carriers

1. Description/
Capabilities
LENCO Medcat: The LENCO Medcat is an armored vehicle that seats ten personnel with an open floor plan that allows for the rescue of down subjects. It is armored to stop various projectiles which provides greater safety beyond officer’s personal body armor.

Cadillac Gage Ranger (Peacekeeper): The Cadillac Gage Ranger is a four wheeled armored personnel carrier built on a Dodge truck chassis. This vehicle is used for the protection of officers.

2. Manufacturer’s
Description
The Lenco Bearcat G2 is an armored vehicle capable of handling urban, off-road, andrural missions. It seats 10-12 fully equipped officers in an open floor plan that allows
for rescue of injured citizens and officers. The vehicle can stop various projectiles,which provides greater safety to citizens and officers beyond the protection level of
handheld shields and personal body armor.

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 9 wheelbase was shortened and an armored body proof against

7.62mm ball was mounted to the frame. Armament for the roof hatch can vary; single machine guns or even twin MG turrets can be fitted. Two rear doors allow six passengers to enter, sitting three on each side. Firing ports are provided in the passenger compartment. The vehicle was also purchased by the Navy, and different versions were produced for foreign users including a command vehicle, ambulance, personnel carrier, and weapons carriers.

3. Quantity LENCO Medcat (1)
Cadillac Gage Ranger (2)

4. Expected Lifespan 25 years

5. Purpose Provides armored vehicle response to critical incidents to protect and safely transport VPD personnel to active scenes.

LENCO Medcat is used to provide ballistic protection to officers and citizens during rescue, critical incidents, and other hazardous situations. These vehicles allow officers closer access to high-risk situations while substantially reducing the physical risk to officers and citizens.

6. Authorized Use To protect and safely transport VPD personnel to active scenes for:
•Mobile physical cover in incidents involving actual or threatened violence or when reasonable suspicion, based on articulable facts, exists that violence will occur using firearms or explosives, or any deadly weapon.
•Vehicle blocking for incidents involving armed and
unresponsive persons in vehicles.
•Medical emergencies and disaster response, when the
armored vehicle's capabilities are necessary to prevent loss of life.

7. Fiscal Impact Initial Cost:

LENCO Medcat: $250,000.00 – On loan from California OES.

Cadillac Gage Ranger: $18,000.00 – Purchased from California OES.

Annual Cost:

LENCO Medcat: $1,000 yearly maintenance cost.

EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 10 Cadillac Gage Ranger: $2,000 yearly maintenance cost.

8. Policy/Governing
Roles
VPD Policy 704 – Vehicle Use

9. Training All authorized operators are to be properly licensed and complete required department-approved training in the
operation, applicable laws, and procedures regarding the use of armored vehicles.

D. Command, control, and equipment transport vehicles (ESU, SWAT, HNT)

1. Description/Capabilities
Freightliner MT-45 Step Van: The Freightliner MT-45 is a walk-in step van. The MT-45 is used by the Emergency Services Unit to store equipment that would be needed on SWAT callouts.

Freightliner MT-55 Step Van: The Freightliner MT-55 is a walk-in step van. The MT-55 is used by the Emergency Services Unit as a command post during operations.

Four Winds 32R Motor Home: The Four Winds 32R motor home is a Class "A" motor home mounted to a Ford F-53 chassis. This motor home is used by the hostage negotiation team.

Four Winds RV Hurricane 32R Motor Home Description. Double Slide, Rear Side Queen Slideout, Wardrobe, TV Above Vanity, EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 11 Angle Shower, Separate Stool Room, Pantry, Refrigerator, 3 Burner Range.

3. Quantity Freightliner MT-45 Step Van (1)
Freightliner MT-55 Step Van (1)
Four Winds 32R Motor Home (1)

4. Expected Lifespan 25 years

5. Purpose The mobile incident command and hostage negotiations team vehicles are an unarmored vehicle equivalent to a commercial recreational vehicle. It is equipped with specific communication and audio-visual devices to assist in command and control of a critical incident and/or negotiations related to hostage/barricade suspect incidents. The vehicle allows for mobile incident command and use of the Incident Command Systems facilitating the best possible on-scene decision-making by key leaders. It provides for mobility, sheltering, and logistical support, restroom facilities and power. The SWAT equipment vehicle is used for storing and transporting equipment needed during operations.

6. Authorized Use To be used at both planned and unplanned events including critical incidents, large demonstrations, or prolonged incidents where an on-scene command post and hostage negotiation
team (HNT) would help with the outcome of the incident. The on-scene incident commander, SWAT, and HNT commanders
determine the need for equipment and appropriate command vehicles.

7. Fiscal Impact Initial Cost:

Freightliner MT-45 Step Van: $75,000.00
Freightliner MT-55 Step Van: $75,000.00
Four Winds 32R Motor Home: $90,000.00
EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 12 Annual Cost:
$3,000 yearly maintenance

8. Policy/Governing
Roles
VPD Policy 404 – Emergency Services Unit
VPD Policy 704 – Vehicle Use

E. Specialized firearms and ammunition, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code.

1. Description/Capabilities
RIFLES
Colt Arms Enhanced Patrol Rifle: The Colt Arms Enhanced Patrol Rifle provides a greater range over standard firearms. This rifle is configured with a 16-inch barrel.

Colt Arms M4 Commando: The Colt Arms M4 Commando
provides a greater range over standard issues firearms. The Colt Arms M4 Commando is configured with an 11.5-inch barrel.

Daniel Defense DDM4A1: The Daniel Defense DDM4A1 rifle
provides greater range over standard issued firearms. This rifle utilizes a smaller 14.5-inch barrel.

Heckler and Koch G3: The Heckler and Koch G3 is a .308 caliber, select fire rifle, used in SWAT and/or critical incident operations.

The rifle provides greater range over standard issued firearms.

Colt M4 Commando. This 11.5" short barrel rifle comes with two steel magazines. Rapid response, maneuverability, and
EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 13 enhanced firepower play a major part in joint and coalition operations in modern warfare.

The HK G3 is a selective-fire automatic weapon that employs a roller-delayed blowback operating system. The two-piece bolt assembly consists of a breech (bolt head) and bolt carrier. The bolt is held in battery by two sliding cylindrical rollers that engage locking recesses in the barrel extension.

3. Quantity Colt Arms Enhanced Patrol Rifle (3)
Colt Arms M4 Commando (11)
Daniel Defense DDM4A1 (19)
Heckler and Koch G3 (1)

4. Expected Lifespan 15 years

5. Purpose Nationwide, violent offenders outgun law enforcement and high-powered weapons continue to be weapon of choice for violent offenders confronting law enforcement and innocent civilians. In 2016, long guns (rifles, etc.) were used in 40% of firearm related line-of-duty deaths. From 1988 to August 2019, more than 85% of mass shootings have occurred in gun-free zones, like schools, churches, and shopping malls where law enforcement may be in the vicinity and waiting for SWAT deployment is not timely. Long guns outperform handguns, as handguns need to be reloaded during confrontations with armed felons in possession of high-velocity rifles. Long guns offer increased accuracy and capacity to stop threats of great bodily injury or death at close and intermediate ranges. These firearms are capable of firing more accurately and quicker than a pistol and decrease the likelihood of errant rounds traveling beyond the intended target.

EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 14 6. Authorized Use During large critical incidents, active shooter, or incidents where an armed suspect is threatening the public or officers and where there may be a need to defeat body armor. To be used to effectively control a scene with increased distance between officer and subject allowing more time to deploy other force options.

7. Fiscal Impact Initial Cost:

Colt Arms Enhanced Patrol Rifle: $1,399.00
Colt Arms M4 Commando: $1,099.00
Daniel Defense DDM4A1: $2,128.00
Heckler and Koch G3: $3,000.00
Annual Cost:
$300.00 yearly maintenance

8. Policy/Governing
Roles
VPD Policy 300 – Use of Force
VPD Policy 307 – Firearms
VPD Policy 404 – Emergency Services Unit
VPD Policy 416 – Patrol Rifles

9. Training Officers shall successfully complete departmental and/or external training required. For patrol rifles the training consists of an initial 24-hour patrol rifle user's course and qualification score with a certified patrol rifle instructor. Officers shall thereafter be required to successfully complete required training and qualification conducted by a certified patrol rifle instructor.

1. Description/Capabilities
40MM LAUNCHERS
Defense Technology 1440: The Def Tech 1440 is a four shot 40mm launcher with a rotating magazine cylinder. The launcher has the ability to engage subjects from five to 70 meters away while delivering the same energy throughout these distances.

Defense Technology LMT: The Def Tech 40mm LMTS is a single shot launcher that fires standard 40mm less lethal ammunition.

EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 15 PEPPERBALL LAUNCHERS
Pepperball FTC Launcher: Compact and lightweight, the
Pepperball FTC is the industry standard for crowd-control. The FTC features a modular design with a rapid feeding loader and firing rate of 10-12 RPS.

Defense Technology 40mm Direct Impact Round: The Def Tech Direct Impact munition is a point of aim, point of impact direct fire round that uses blunt trauma when impacting a suspect.

Defense Technology 40mm Marking Round: The Def Tech 40mm Direct Impact munition is a point-of-aim, point-of-impact direct- fire round. Loaded with a green marking agent, the Direct Impact can be used to indicate the aggressor in a crowd or riot situation to the team on the ground.

Defense Technology 40mm Exact Impact Blue Sponge Round:

The Def Tech exact impact 40 mm Sponge Round is a point-of- aim, point-of-impact direct-fire round. This lightweight, high- speed projectile consisting of a plastic body and sponge nose EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 16 that is spin stabilized via the incorporated rifling collar and the 40 mm launcher’s rifle barrel. Used for Crowd Control, Patrol, and Tactical Applications.

Defense Technology 40mm Direct Impact OC Crushable Foam Round: The Def Tech 40mm Direct Impact® munition is a point- of-aim, point-of-impact direct-fire round. When loaded with OC powder, the Direct Impact combines blunt trauma with the effects of an irritant powder, maximizing the potential for incapacitation.

Defense Technology 40mm CS Muzzle Blast Round: The Def Tech 40 mm Muzzle Blast CS Round is used as a crowd management tool for the immediate and close deployment. The round
deploying chemical-laden CS powder at close ranges for indoor or outdoor operations.

Defense Technology 40mm Wood Baton Round: The Def Tech
40mm wood baton round is used as a crowd management tool.

The round is used as a means of pain compliance over a greater distance.

Defense Technology 40mm Direct Impact Reloadable Training Kit: The Def Tech 40mm reloadable training kit allows officers to practice loading, sighting, and firing reusable 40mm training rounds.

Pepperball OC Round: Pepperball projectile, a hard plastic frangible sphere that is designed to burst upon impact releasing an OC cloud into the air.

EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 17 Pepperball Inert Practice Round: Pepperball Inert Practice round containing a harmless, scented powder, this projectile is best suited for training, qualifications, and direct impact when chemical exposure is not desired.

The FTC non-lethal launcher operates without recoil, aiding in accurate and controlled deployment, essential in tense
situations. A cross-bolt safety switch and an adjustable front foregrip provide secure handling and additional comfort.

3. Quantity Defense Technology 1440 (2)
Defense Technology LMT (20)
Pepperball FTC Launcher (6)
Defense Technology 40mm CS Multi Projectile (287)
Defense Technology 40mm Direct Impact Round (90)
Defense Technology 40mm CS Spede-Heat Round (24)
Defense Technology 40mm Warning/Signaling Munition (50) Defense Technology 40mm Marking Round (16)
Defense Technology 40mm Exact Impact Blue Sponge Round
(188)
Defense Technology 40mm Stinger Round (59)
Defense Technology 40mm Direct Impact OC Crushable Foam Round (2)
Defense Technology 40mm CS Muzzle Blast Round (15)
Defense Technology 40mm Wood Baton Round (44)
Defense Technology 40mm Direct Impact Reloadable Training Kit (10)
Pepperball OC Round (1800)
EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 18 Pepperball Inert Practice Round (2000)

4. Expected Lifespan 40mm Launchers – 15 years
Pepperball FTC Launcher – 20 years
Munitions – 3 to 5 years

These agents may be used in criminal apprehensions, critical incidents, and as a dispersal agent during crowd control situations.

6. Authorized Use Only trained members may deploy control devices and chemical agents. Control devices may be used when a decision has been made to control, restrain, or arrest a subject who is violent or who demonstrates the intent to be violent, and the use of the device appears reasonable under the circumstances. When reasonable, a verbal warning and opportunity to comply should precede the use of these devices.

Tear gas may be used for crowd control, crowd dispersal or against barricaded suspects based on the circumstances. Only the Watch Commander, Incident Commander or Emergency
Services Unit Commander may authorize the delivery and use of tear gas, and only after evaluating all conditions known at the EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 19 time and determining that such force reasonably appears justified and necessary.

7. Fiscal Impact Initial Cost:

Defense Technology 1440: $2,035.00
Defense Technology LMT: $1,899.00
Pepperball FTC Launcher: $589.00
Annual Cost:
$300.00 yearly maintenance
Initial Cost (per unit):

Defense Technology 40mm CS Multi Projectile: $31.85
Defense Technology 40mm Direct Impact Round: $22.40
Defense Technology 40mm CS Spede-Heat Round: $23.60
Defense Technology 40mm Warning/Signaling Munition: $39.75 Defense Technology 40mm Marking Round: $25.00
Defense Technology 40mm Exact Impact Blue Sponge Round:
$25.00
Defense Technology 40mm Stinger Round: $28.40 (20 donated from Solano County OES)
Defense Technology 40mm Direct Impact OC Crushable Foam Round: $30.50 (donated from Solano County OES)
Defense Technology 40mm CS Muzzle Blast Round: $26.10
(donated from Solano County OES)
Defense Technology 40mm Wood Baton Round: $22.95
Defense Technology 40mm Direct Impact Reloadable Training Kit: $315.00
Pepperball OC Round: $1.75
Pepperball Inert Practice Round: $3.50
Annual Cost:
$0 maintenance

8. Policy/Governing
Roles
VPD Policy 300 – Use of Force
VPD Policy 304 – Control Devices and Techniques
VPD Policy 404 – Emergency Services Unit
EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 20 9. Training Officers are required to successfully complete departmental and/or external training in the use and deployment of each control device and chemical agent.

F. Explosive breaching and crowd control/riot dispersal tools, "flashbangs," stinger balls, and CS grenades, CS canisters, OC vapor aerosol, and smoke grenades.

1. Description/Capabilities
CTS FlashbangThe CTS Flashbang is a less-lethal explosive device used to temporarily disorient a suspect’s senses.

Defense Technology Triple-Chaser CS Canister: The Def Tech Triple-Chaser CS consists of three separate canisters pressed together with separating charges between each. When
deployed, the canisters separate and land 20 feet apart allowing increased area coverage in a short time.

Defense Technology Safe Smoke Blue: The Def Tech pocket tactical blue smoke grenade is a small, lightweight device that burns for 20-40 seconds.

Defense Technology Stinger 60.cal: The Def Tech Stinger 60.cal is a rubber ball grenade which is a maximum effect device that delivers four effects at once, rubber pellets, light, sound, and CS.

This device is used for crowd control.

Defense Technology Pocket Tactical CS: The Def Tech Pocket Tactical CS is a small lightweight grenade with an active agent burn of 20-40 seconds.

Defense Technology Flameless CS Tri-Chamber: The Def Tech Flameless Tri-Chamber grenade is designed primarily for indoor EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 21 tactical situations to detect and/or dislodge a barricaded subject.

The grenade has 20-25 seconds burn time.

2. Manufacturer’s
Description
The CTS 7290 is the standard for diversionary flash-bang devices.

The 7290 produces a 165-180db and 6-8 million candela of light output. The patented design of the 7290, incorporates a porting system that eliminates movement of the body at detonation even if the top or bottom of the device should be in contact with a hard surface. In addition, internal adjustments have greatly reduced smoke output.

The Triple-Chaser CS consists of three separate canisters pressed together with separating charges between each. When
deployed, the canisters separate and land approximately 20 feet apart allowing increased area coverage in a short period of time.

This grenade can be hand thrown or launched from a fired delivery system. The grenade is 6.5 in. and holds and
approximately 3.2 oz. of active agent payload. It has an approximate burn time of 20-30 seconds.

The Pocket Tactical Blue Smoke Grenade is a small, lightweight device. Though it is slightly over four inches in length, it produces a blue smoke cloud so fast it appears to be an enveloping screen produced by a full sized tactical colored smoke grenade. It will burn approximately 20-40 seconds.

The Stinger CS Rubber Ball Grenade is a maximum effect device that delivers four stimuli for psychological and physiological effects: ruber pellets, light, sound, and CS. The Stinger Grenade is most widely used as a crowd management tool by Law
nforcement and Corrections. The Stinger Grenade has an initial

1.5 second delay that initiates fuze assembly separation, followed by another .5 second delay before the blast which is EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 22 sufficient to project the rubber balls and chemical agent in a 50 foot radius.

The Pocket Tactical CS Grenade is small, and lightweight. The 0.9 oz. of active agent will burn approximately 20-40 second. At 4.75 inches in size, it easily fits in moist tactical pouches. This is a launchable greande; however it is normally used as a signaling or covering device. Though this device is slightly over four inched in length, it produces a smoke cloud so fast it appears to be an enveloping screen produced by a full sized tactical grenade.

The Riot Control CS Grenade is designed specifically for outdoor use in crowd control situations with a high volume continuous burn that expels its payload in approximately 20-40 seconds through four gas ports located on the top of the canister. This grenade can be used to conceal tactical movement or to route a crowd. The volume of smoke and agent is vast and obtrusive.

This launchable grenade is 6.0 in. by 2.35 in. and holds approximately 2.7 oz. of active agent.

Its applications in tactical situations are primarily to detect and/or dislodge barricaded subjects. The purpose of the Tri- Chamber Flameless Grenade is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or
incapacitation of potentially violent or dangerous subjects. The Tri-Chamber Flameless Grenade provides the option of
delivering a pyrotechnic chemical device indoors, maximizing the chemical’s effectiveness via heat and vaporization, while minimizing or negating the chance of fire to the structure.

EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 23 3. Quantity Defense Technology Flashbang (20)
Defense Technology Triple-Chaser CS Canister (30)
Defense Technology Safe Smoke Blue (40)
Defense Technology Stinger 60.cal (79)
Defense Technology Pocket Tactical CS (22)
Defense Technology Riot Control CS (20)
Defense Technology Flameless CS Tri-Chamber (92)
Defense Technology OC Vapor Aerosol Grenade (12)

4. Expected Lifespan 5 years

These agents may be used in criminal apprehensions, critical incidents, and as a dispersal agent during crowd control situations.

6. Authorized Use To safely resolve critical situations during high-risk tactical operations. Only trained members may carry and deploy such weapons.

Tear gas may be used for crowd control, crowd dispersal or against barricaded suspects based on the circumstances. Only the Watch Commander, Incident Commander or Emergency
Services Unit Commander may authorize the delivery and use of tear gas, and only after evaluating all conditions known at the time and determining that such force reasonably appears justified and necessary.

7. Fiscal Impact Initial Cost (per unit):

Defense Technology Flashbang: $52.50
Defense Technology Triple-Chaser CS Canister: $47.00
EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 24 Defense Technology Safe Smoke Blue: $33.15
Defense Technology Stinger 60.cal: $46.40
Defense Technology Pocket Tactical CS: $25.20
Defense Technology Riot Control CS: $26.50
Defense Technology Flameless CS Tri-Chamber: $37.50
Defense Technology OC Vapor Aerosol Grenade: $27.50
Annual Cost:
$0 maintenance

8. Policy VPD Policy 300 – Use of Force
VPD Policy 304 – Control Devices and Techniques
VPD Policy 404 – Emergency Services Unit

9. Training Officers are required to successfully complete departmental and/or external training in the use and deployment of each control device and chemical agent.

TRAINING
All officers are required to complete a POST-certified basic training academy and field training prior to utilizing any military equipment, as well as four hours of arrest and control training every two years. Additional training applicable to specific equipment may be offered or required by Vallejo Police Department Policy.

APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.

EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 25 (d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above.

COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any department member or other law enforcement agency engaged in a collaborative effort with the department within this jurisdiction unless the military equipment is approved for use in accordance with this policy. Outside agencies providing mutual aid in Vallejo or otherwise independently engaged in law enforcement operations within Vallejo, shall comply with their respective departmental policies.

USE IN EXIGENT CIRCUMSTANCES
In exigent circumstances and with the approval of the Chief of Police or designee, the department may acquire, borrow and/or use military equipment that is not included in the military equipment inventory section of this policy.

ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military EXHIBIT A to

ORDINANCE APPROVING THE VPD MILITARY EQUIPMENT USE POLICY 26 equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.

AB 481May 22, 2024

MILITARY EQUIPMENT USE POLICY
facilitated by:vallejo PD’s Command Staff
town hall meeting’s agenda•What is Assembly Bill (AB) 481•AB 481 Definitions of Military Equipment•Vallejo PD’s AB 481 Equipment Inventory•Actions Taken by VPD to Meet The Requirements of AB 481•Why Our Equipment is Needed•Community’s Feedback What is Assembly Bill 481?•On September 30, 2021, Governor Newsom signed into law eight police reform bills, including Assembly Bill (AB) 481 “Military Equipment Use”.•This legislation mandates that California law enforcement agencies establish comprehensive policies and obtain approval from the City Council for the deployment, funding, and procurement of designated operational equipment.•The specified military equipment is intended to serve as a protective measure, ensuring the welfare, safety, civil rights, and liberties of our community members.•AB 481necessitates the submission of an annual report detailing equipment utilization, desired acquisitions, and City Council’s feedback.•This bill also institutes an annual public forum to facilitate community input and engagement.

AB 481 Definitions of Military Equipment"Military Equipment" doesn't necessarily originate from the military, it is interpretated to mean:

Any equipment perceived to have a militaristic or heavy-handed use, such as armored vehicles, certain types of firearms, or surveillance technology. Lawmakers and advocacy groups believe such equipment by civilian law enforcement agencies can create an atmosphere of intimidation, escalate conflicts, or erode trust between law enforcement and the communities they serve.

AB 481 Definitions of Military Equipment•Unmanned,remotelypiloted,poweredaerialorgroundvehicles•Mine-resistantambush-protectedvehiclesorarmoredpersonnelcarriers•Highmobilitymultipurposewheeledvehicles(HMMWV),two-and-one-half-tontrucks,five-tontrucks,orwheeledvehiclesthathaveabreachingorentryapparatusattached•Trackedarmoredvehiclesthatprovideballisticprotectiontotheiroccupants•Commandandcontrolvehiclesthatareeitherbuiltormodifiedtofacilitatetheoperationalcontrolanddirectionofpublicsafetyunits•Weaponizedaircraft,vessels,orvehiclesofanykind•Batteringrams,slugs,andbreachingapparatusesthatareexplosiveinnature•Firearmsandammunitionof.50caliberorgreater,excludingstandard-issueshotgunsandstandard-issueshotgunammunition AB 481 Definitions of Military Equipment•Specializedfirearmsandammunitionoflessthan.50caliber,includingfirearmsandaccessoriesidentifiedasassaultweaponsinPenalCode§30510andPenalCode§30515,withtheexceptionofstandard-issueserviceweapons•Anyfirearmorfirearmaccessorythatisdesignedtolaunchexplosiveprojectiles•Noise-flashdiversionarydevicesandexplosivebreachingtools•MunitionscontainingteargasorOC,excludingstandard,service-issuedhandheldpepperspray•TASER®Shockwave,microwaveweapons,watercannons,andlong-rangeacousticdevices•Kineticenergyweaponsandmunitions•Anyotherequipmentasdeterminedbyagoverningbodyorastateagencytorequireadditionaloversight Vallejo PD’s AB 481 Equipment InventoryUnmanned aircraft system (UAS), remotely piloted aircraft(aerial)•Parrot Anafi Thermal:UAS can record video with approximately 30 minutes of flight time. •DJI Phantom 4 Pro:UAS can record video with approximately 30 minutes of flight time. •DJI Matrice210:UAS can record video with approximately 50 minutes of flight time. UAS can carry zoom and FLIR camera simultaneously. •DJI Mini 3 Pro:UAS can record video/photos with approximately 45 minutes of flight time.•DJI Mavic 3: UAS can record video/photos with approximately 40 minutes of flight time. •DJI FPV:UAS can record video/photos with approximately 15 minutes of flight time. •DJI Mavic 3 Pro:UAS can record video/photos with approximately 40 minutes of flight time.•DJI Mavic 3 Thermal:UAS can record video/photos with approximately 40 minutes of flight time.•DJI Avata:UAS can record video/photos with approximately 15 minutes of flight time.

Vallejo PD’s AB 481 Equipment InventoryUnmanned, remotely piloted, powered ground vehicle (ground)•PackBot 510is a man-transportable robot that performs bomb disposal, surveillance and reconnaissance, and HazMat handling operations. PackBot 510 easily climbs stairs and navigates narrow passages, relaying real-time video, audio and sensor data while the operator stays at a safer, standoff distance.

Vallejo PD’s AB 481 Equipment InventoryArmored vehicles and personnel carriers •The LENCO Medcatis an armored vehicle that seats ten personnel with an open floor plan that allowsfor the rescue of down subjects. It is armored to stop various projectiles which provides greater safety beyond officer’s personal body armor. •Cadillac Gage Ranger (Peacekeeper): The Cadillac Gage Ranger is a four wheeled armored personnel carrier built on a Dodge truck chassis. This vehicle is used for the protection of officers.

Vallejo PD’s AB 481 Equipment InventoryCommand, control, and equipment transport vehicles (ESU, SWAT, HNT) •Freightliner MT-45Step Van: The Freightliner MT-45 is a walk-in step van. The MT-45 is used by the Emergency Services Unit to store equipment that would be needed onSWATcallouts. •Freightliner MT-55 Step Van: The Freightliner MT-55 is a walk-in step van. The MT-55 is used by the Emergency Services Unit as a Command Postduring operations. •Four Winds 32R Motor Home:The Four Winds 32R motor home is a Class "A" motor home mounted to a Ford F-53 chassis. This motor home is used by the Hostage Negotiation Team.

Vallejo PD’s AB 481 Equipment InventorySpecialized firearms and ammunition, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code. •Colt Arms Enhanced Patrol Rifle: The Colt Arms Enhanced Patrol Rifle provides a greater range over standard firearms. This rifle is configured with a 16-inch barrel. •Colt Arms M4 Commando:The Colt Arms M4 Commando provides a greater range over standard issues firearms. The Colt Arms M4 Commando is configured with an 11.5-inch barrel.•Daniel Defense DDM4A1:The Daniel Defense DDM4A1 rifle provides greater range over standard issued firearms. This rifle utilizes a smaller 14.5-inch barrel.

Vallejo PD’s AB 481 Equipment InventorySpecialized firearms and ammunition, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code. •Heckler and Koch MP5K-N:The Heckler and Koch MP5K-N is a compact 9mm submachine gun designed primarily for special forces, police and bodyguards. •Heckler and Koch G3: The Heckler and Koch G3 is a .308 caliber, select fire rifle, used in SWAT and/or critical incident operations. The rifle provides greater range over standard issued firearms.

Vallejo PD’s AB 481 Equipment InventoryProjectile launch platforms and their associated munitions: 40mm projectile launchers, Pepperball launchers, foam baton, wood baton, rubber bullets, pepper balls, CS projectiles, warning/signaling rounds, and specialty impact munitions (SIM)•40MM LAUNCHERS Defense Technology 1440: The Def Tech 1440 is a four shot 40mm launcher with a rotating magazine cylinder. The launcher has the ability to engage subjects from five to 70 meters away while delivering the same energy throughout these distances.•Defense Technology LMT:The Def Tech 40mm LMTS is a single shot launcher that fires standard 40mm less lethal ammunition. •PEPPERBALL LAUNCHERSPepperball FTC Launcher:Compact and lightweight, the Pepperball FTC is the industry standard for crowd-control. The FTC features a modular design with a rapid feeding loader and firing rate of 10-12 RPS. •CTS FlashbangThe CTS Flashbangis a less-lethal explosive device to temporarily disorient a suspect’s senses. •Defense Technology Triple-Chaser CS Canister:The Def Tech Triple-ChaserCS consists of three separate canisters pressed together with separating charges between each. When deployed, the canisters separate and land20 feet apart allowing increased area coverage in a short time. •Defense Technology Safe Smoke Blue:The Def Tech pocket tactical blue smokegrenade is a small, lightweight device that burns for 20-40 seconds. •Defense Technology Stinger 60.cal:The Def Tech Stinger 60.cal is a rubber ball grenade which is a maximum effect device that delivers four effects at once, rubber pellets, light, sound, and CS. This device is used for crowd control.

Vallejo PD’s AB 481 Equipment Inventorycrowd control/riot dispersal tools, "flashbangs," stinger balls, CS grenades, CS canisters, OC vapor aerosol, and smoke grenades. •Defense Technology Pocket Tactical CS:The Def Tech Pocket Tactical CS is a small lightweight grenade with an active agent burn of 20-40 seconds. Defense Technology Riot Control CS: The Def Tech Riot Control CS Grenade is designed specifically for outdoor use in crowd control situations with a high-volume continuous burn that expels its payload in approximately 20-40 seconds through four gas ports located on the top of the canister. This grenade can be used to conceal tactical movement or to route a crowd. •Defense Technology Riot Control CS: The Def Tech Riot Control CS Grenade is designed specifically for outdoor use in crowd control situations with a high-volume continuous burn that expels its payload in approximately 20-40 seconds through four gas ports located on the top of the canister. This grenade can be used to conceal tactical movement or to route a crowd. DRAFTAB 481 MILITARY EQUIPMENT USE POLICY•Defense Technology Flameless CS Tri-Chamber: The Def Tech Flameless Tri-Chamber grenade is designed primarily for indoor tactical situations to detect and/or dislodge a barricaded subject. The grenade has 20-25 seconds burn time. Defense Technology OC Vapor Aerosol Grenade: The Def Tech OC Vapor Aerosol Grenade delivers a high concentration of Oleoresin Capsicum (OC) in a powerful mist. The grenade is designedfor indoor use in confined areas Vallejo PD’s AB 481 Equipment Inventorycrowd control/riot dispersal tools, "flashbangs," stinger balls, CS grenades, CS canisters, OC vapor aerosol, and smoke grenades.

Vallejo PD’s AB 481 Equipment InventoryMany of the listed items may evoke a military association, many of them are commonly available for purchase in both brick-and-mortar stores and online retail outlets. Here are some examples:•Drones: Drones, often used for surveillance purposes, can be purchased at toy stores catering to hobbyists and enthusiasts. Additionally, major retailers like Best Buy stock a variety of drones for recreational and commercial use.•Firearms: Certain firearms, including those with tactical features, are available for purchase at sporting goods stores specializing in hunting and shooting sports. These stores typically offer a range of firearms, ammunition, and accessories.•Armored Vehicles and Recreational Vehicles: Armored vehicles, such as armored trucks or personnel carriers, which may fall under the category of "military equipment," can be purchased at specialized dealerships or through online platforms dealingwith commercial or recreational vehicles.•Surveillance Technology:Surveillance equipment, such as cameras, listening devices, and tracking devices, can be purchasedfrom Amazon, Fox Spy Outlet, Best Buy, Walmart, Home Depot and Lowes.

WEAPONS CONFISCATED AFTER AN ARREST BY VPD

WEAPONS CONFISCATED AFTER AN ARREST BY VPD
Actions Taken by vpd to Meet Requirements of AB 481The state imposed a requirement for the City to adopt a Military Equipment Ordinance in 2022. Staff began working on such an ordinance that year, but due to staffing and other priorities, such as the police reform efforts, the ordinance was delayed several times. The draft ordinance was finalized early this year and the public notice from the police department was to make the public aware of its availability and to take any comment on it.Much of the listed equipment has been in the VPD inventory for many years. The proposed ordinance is extensive, covering all existing military equipment owned or used by VPD. No new equipment is being added or considered.

Why This Equipment Is Needed•Tobring a safe and peaceful resolutionto critical incidents with minimal harmto all involved parties.•Provide comfortable and secure command centers for critical incidents•Safe transport of highly trained personnel and their equipment•Ability to locate and isolate subjects who present an immediate harm to the public•Deterrence, compliance, and control through the use of chemical agents•Reduce chances of a lethal force encounter, increase opportunities for de-escalation•Ability to leverage time and distance with technology, skilled personnel, and effective equipment Questions, Comments and Concerns
AB 481May 15, 2024

MILITARY EQUIPMENT USE POLICY
CONSENT CALENDAR 10.A.

DATE: October 8, 2024
TO: Mayor and Members of the City Council
FROM: Andrew Murray, City Manager
Shelee Loughmiller, Community and Volunteer Coordinator SUBJECT: RECEIVE A REPORT REGARDING THE SPECIAL EVENT SPONSORSHIP PROGRAM GRANTS FOR FISCAL YEAR 2024-25

RECOMMENDATION
Receive a report regarding the Special Event Sponsorship Program Grants for Fiscal Year 2024-25

REASONS FOR RECOMMENDATION
To award special event sponsorship grants for Cycle 2 totaling $171,000. The grant awardees reflect a mix of organizations and programs supporting the Youth, Arts, and Culture.

The allocation methodology follows the Participatory Budgeting process, whereby funding is awarded by rank until the allotment is depleted. A panel of three community members and two staff members evaluated and scored all proposals. The review panel ranked each proposal and funded the proposals per the Special Event Sponsorship grant guidelines. The evaluation metrics, weighted by category, consist of:
• Significance of the organization's mission, purpose, and economic development impact (50%); • Financial ability to produce a self-sustaining event (30%); • Marketing ability to provide attendee data and increase awareness of the cultural diversity and branding of Vallejo as the City of Festivals (20%).

BACKGROUND AND DISCUSSION
In March 2023, the City Manager directed staff to research and develop best practices for the City's Special Event Sponsorship Program. This Program awards grants to support special events with the potential to enrich the community, attract visitors to Vallejo, and contribute to the economy. The City's grant process is modeled after best practices used in cities nationwide. The cities studied were Fairfield, Walnut Creek, Atlanta, Chicago, and San Diego. The event industry is crucial in supporting the economy by creating jobs, attracting visitors, generating revenue, promoting destinations, and enriching community spirit.

Events have a direct and indirect impact on communities. They provide opportunities for participation, skills development, volunteering, and social, cultural, economic, and environmental development. Community events and festivals can attract tourists and visitors at regional, national, and international levels. Vallejo is well-positioned to bring more imaginative, large-scale events to fruition. The inception of the Mad Hatter Festival and Parade, the history of the Vallejo 4th of July Parade, the 2nd Friday Artwalk, and a host of cultural celebrations have contributed to increasing the visibility of Vallejo as a "City of Festivals."

The primary goals of the Special Event Sponsorship Program are to: 1) broaden the circle of Vallejo-based nonprofit organizations' capacity, resiliency, and eligibility to receive funding; 2) support new or emerging events and programs to attract tourists and visitors, which can boost local economies and stimulate the growth

Date: October 8, 2024
Subject: RECEIVE A REPORT REGARDING THE SPECIAL EVENT SPONSORSHIP PROGRAM GRANTS FOR FISCAL YEAR 2024-25

Page 2 ends

of other businesses; 3) support culturally diverse programs and events that build on Vallejo’s reputation as the most culturally diverse community in the United States; 4) help improve residents' quality of life and self- image, promoting mental and physical health; and 5) encourage and support family-friendly events that residents and visitors to Vallejo will appreciate for years to come.

CYCLE 2 FISCAL YEAR 2024-25 TIMELINE:
• The 2024-25 grant application window opened on October 26, 2023. • Applications were due no later than February 19, 2024 at 12:00 pm. • Applicants were able to request an appointment to address questions.

GRANT OPPORTUNITY COMMUNICATION:

The initial announcement was emailed to individuals and organizations, and the Grant Application opportunity flyer was included in multiple issues of the City of Vallejo Weekly newsletter.

RESULTS:

All proposals were evaluated by a panel of three community members and two staff members. The evaluation metrics, weighted by category, consisted of:
• Significance of the organization's mission, purpose, and economic development impact (50%); • Financial ability to produce a self-sustaining event (30%); • Marketing ability to provide attendee data and increase awareness of the cultural diversity and branding of Vallejo as the City of Festivals (20%).

The City received 28 applications for Cycle 2, a 42% increase in proposal submissions over Cycle 1. 57% were submitted by organizations that have never received funding from the City of Vallejo. 46% of the proposals were submitted by organizations representing Black, Indigenous, and People of Color communities.

2024-25 Special Event Sponsorship Program Awards
SESP
Category
Grant
Award
Organization
Youth $10,000 Boys & Girls Empowerment Group
Cultural $30,000 Filipino Community of Solano County - Pista sa Nayon Youth $ 5,000 First Chance Vallejo - S.T.E.M. Youth Conference Youth $ 5,000 Kids N Film - Youth Poetry & Art Chalk Walk Community
Festival
$ 15,000 Monarch Milkweed Project - Bay Area Butterfly Festival Cultural $10,000 Nuevos Camino - Dia de La Familia
Community
Festival
$10,000 Solano Community Foundation - Winged Migration Expo Community
Festival
$30,000 Vallejo Main St. - August Summer Night
Cultural $20,000 Vallejo Naval Museum - Hispanic Heritage Month Community
Festival
$ 6,000 Lady Echelon Project - Vallejo Harvest Festival Arts $15,000 Solano County Arts Council - 2nd Friday Art Walk Arts $10,000 Solano County Arts Council - Visions of the Wild Date: October 8, 2024
Subject: RECEIVE A REPORT REGARDING THE SPECIAL EVENT SPONSORSHIP PROGRAM GRANTS FOR FISCAL YEAR 2024-25

Page 3 ends

Arts $ 5,000 Miss Vallejo/Tri-City Film Festival

FISCAL IMPACT
There is no additional fiscal impact associated with this action. Funding of these grants will come from the FY 2024-25 approved budget.

ATTACHMENTS

1. 2024-25 SESP Grant Awardee Recommendation

2. 1.BGEG_Community Easter Event BGEG_SESP 2.15.24

3. 2.Filipino Community of Solano County_Pista Sa Nayon_SESP 2.19.24

4. 3.first Chance Vallejo_STEM Youth Conference_SESP 2-25

5. 4.KidsNFilm_Where the Sun Meets the Sky_SESP

6. 5.Monarch Milkweed Project_Bay Area Butterfly Festival_SESP 24-25

7. 6.Nuevos Camino_Dia De La Familia_ SESP 2.16.24

8. 7.Solano Community Foundation_Winged Migration Expo_SESP 12.19.24

9. 8.Vallejo Main St_August Summer Night Series_SESP 2.15.24

10. 9.Vallejo Naval Museum_Hispanic Heritage Month

11. 10.Lady Echelon Project_Vallejo Harvest Festival_SESP 2.17.24

12. 11.Solano County Arts Council_Vallejo 2nd Friday Art Walk

13. 12.Solano County Arts Council_Visions of the Wild SESP Application

14. 13.Miss Vallejo_Tri-City Film Festival_SESP

CONTACT
Shelee Loughmiller, Community and Volunteer Coordinator (707) 648-8616 [email protected]

2024-25 Special Event Sponsorship Program
Cycle 2 Award Recommendation
SESP Category Grant
Award
Organization - Event Description 2024 Placer AI
Attendance
Youth $10,000 Boys & Girls Empowerment Group N/A
Cultural $25,000 Filipino Community of Solano County - Pista Sa Nayon
11,700
Youth $5,000 First Chance Vallejo - S.T.E.M. Youth Conference N/A Youth $5,000 Kids n Film - Youth Poetry & Art Chalk Walk N/A Community Festival $9,000 Monarch Milkweed Project 3,900 Cultural $10,000 Nuevos Camino- Dia de La Familia N/A
Community Festival $10,000 Solano Community Foundation N/A Community Festival $20,000 Vallejo Main St. - August Summer Nights 8,000 Cultural $20,000 Vallejo Naval Museum - Hispanic Heritage Month N/A Community Festival $6,000 Lady Echelon - Vallejo Harvest Festival N/A Arts $15,000 Solano County Arts Council - 2nd Friday Art Walk N/A Arts $10,000 Solano County Arts Council - Visions of the Wild N/A Arts $5,000 Miss Vallejo/Tri-City Film Festival N/A
Exhibit A
Form Name: Special Events Sponsorship Grant Program Application Submission Time: February 15, 2024 8:01 pm
Browser: Chrome 121.0.0.0 / Windows
IP Address: 73.93.159.38
Unique ID: 1195078626
Location: 38.1025, -122.2132
Event Name Community Easter Event
Event Date(s) 4/19/2025
Event Location TBD
Vallejo, CA 94590
Event Organization Boys & Girls Empowerment Group Inc.

Organization Type 501(c)3
Anticipated Attendance 500
Award Amount Requested 10500
Organization Address 1638 Fairgrounds Drive Suite C
Vallejo, CA 94589
Applicant Name Orlando Graham
Phone (707) 655-2543
Email [email protected]

The Vallejo community Easter event aims to bring together residents of all ages and backgrounds to celebrate Easter in a festive and inclusive environment. The event will feature various activities and attractions, such as an Easter egg hunt, live entertainment, arts and crafts, face painting, and food vendors.

The structure of the event will include designated areas for different activities, ensuring a smooth flow and organization. The main stage will showcase performances by local artists and entertainers, while the Easter egg hunt area will be divided into age groups to cater to different skill levels. Additionally, there will be booths for arts and crafts, where attendees can engage in creative activities.

The vision of the event is to foster a sense of community spirit, unity, and joy. It aims to provide a safe and enjoyable space for families and individuals to come together, participate in fun activities, and create lasting memories. The event's inclusive nature ensures that everyone feels welcome and included, irrespective of their background or abilities.

The Boys and Girls Empowerment Group Inc. of Vallejo, California aligns well with the mission, purpose, and goals of the community Easter event.

The organization's mission is to empower and uplift young boys and girls through various programs and activities, promoting their personal growth, self-confidence, and well-being.

The Easter event provides an opportunity for the Boys and Girls Empowerment Group to engage with the community, offering a fun and enriching experience for the children they serve. By participating in the event, the organization can further its goals of fostering empowerment, inclusivity, and community engagement. It allows the group to showcase their commitment to the community and provide a platform for youth to shine and discover their talents.

Overall, the community Easter event aligns with the Boys and Girls Empowerment Group Inc.'s mission, purpose, and goals by providing an avenue for empowerment, community involvement, and holistic development for the youth they serve in Vallejo, California.

2.2.1 Enhance economic development The community Easter event organized by the Boys and Girls Empowerment Group Inc. can contribute to local economic development in several ways:

1. Boosting Local Businesses: The event can attract a significant number of attendees, including residents and visitors from neighboring areas. This increased foot traffic can benefit local businesses, such as food vendors, artisans, and retailers, who can generate higher sales and revenue during the event.

2. Creating Job Opportunities: By organizing the event, the Boys and Girls Empowerment Group can provide temporary job opportunities for individuals in the community. This can include event staff, performers, food vendors, security personnel, and more. Additional employment opportunities can contribute to increased economic activity and income for local residents.

3. Encouraging Tourism: If the Easter event gains popularity and attracts visitors from outside the immediate area, it can promote tourism in Vallejo.

Visitors may choose to stay in local hotels, dine at local restaurants, and explore other attractions in the city. This influx of tourists can have positive economic impacts by increasing spending and supporting local businesses.

4. Showcasing Local Talent and Products: The event can provide a platform for local artists, performers, and vendors to showcase their talents and products to a wider audience. This exposure can lead to increased recognition, sales, and further opportunities for collaboration or business growth.

5. Strengthening Community Bonds: A successful community event like the Easter program can foster a sense of community pride and unity. This can encourage residents to support local businesses and initiatives, leading to a stronger local economy overall.

Overall, the community Easter event organized by the Boys and Girls Empowerment Group Inc. can enhance economic development by boosting local businesses, creating job opportunities, attracting tourists, promoting local talent and products, and strengthening community bonds.

Encourage community participation and
promote arts and cultural growth
The community Easter event organized by the Boys and Girls Empowerment Group Inc. can encourage community participation and promote arts and cultural growth in the following ways:

1. Inclusive Programming: The event aims to provide a space where individuals of all ages and backgrounds feel welcome and included. By offering a diverse range of activities, such as live entertainment, arts and crafts, and face painting, the event encourages community members to actively participate and engage with different forms of art and culture.

2. Showcasing Local Artists and Performers: The main stage of the event can be used to showcase local artists, musicians, dancers, and performers.

This provides them with a platform to share their talents with the community and gain exposure. By featuring local talent, the event promotes arts and cultural growth by highlighting the creativity and skills present within the community.

3. Arts and Crafts Booths: The event can include dedicated booths for arts and crafts activities, where attendees can participate in hands-on creative projects. This promotes artistic expression, encourages community members to explore their creativity, and fosters an appreciation for various art forms.

4. Cultural Performances and Demonstrations: The event can incorporate cultural performances, demonstrations, or workshops that highlight the diversity of the community. This can include traditional dances, music, or crafts from different cultural backgrounds. By providing a platform for cultural expression, the event promotes cultural growth and understanding among community members.

5. Collaboration with Local Organizations: The Boys and Girls Empowerment Group Inc. can collaborate with other local organizations, such as community centers, art groups, and cultural associations, to enhance the event's programming. This collaboration can bring together a variety of resources, talents, and perspectives, creating a more enriching experience for attendees and fostering a sense of community involvement and ownership.

Overall, the community Easter event encourages community participation and promotes arts and cultural growth by providing inclusive programming, showcasing local talent, offering arts and crafts activities, featuring cultural performances, and fostering collaboration with other local organizations.

These efforts create a vibrant and engaging event that celebrates the community's artistic and cultural diversity.

2.2.2 Provide a rich variety of festivities
for residents and visitors
Yes, the community Easter event organized by the Boys and Girls Empowerment Group Inc. aims to provide a rich variety of festivities for both residents and visitors. Here's how:

1. Live Entertainment: The event can feature live entertainment, such as local bands, musicians, and performers, offering a diverse range of musical genres and performances. This ensures that there is something for everyone to enjoy, catering to different tastes and preferences.

2. Arts and Crafts Activities: The event can have dedicated arts and crafts booths where attendees can engage in various creative projects, such as painting, drawing, and DIY crafts. This provides an opportunity for individuals to explore their artistic side and participate in hands-on activities.

3. Face Painting and Costume Parade: To add to the festive atmosphere, the event can include face painting stations where attendees, especially children, can get their faces painted with colorful designs. Additionally, a costume parade can be organized, encouraging participants to dress up in Easter-themed costumes and showcase their creativity.

4. Egg Hunts and Games: Traditional Easter egg hunts can be organized, creating a fun and interactive activity for children and families. Other games and activities like egg rolling, sack races, or tug-of-war can also be included to provide a variety of festive experiences for attendees.

5. Food and Refreshments: The event can feature food stalls or trucks offering a diverse range of culinary options, including local delicacies and international flavors. This ensures that attendees have a rich variety of food choices to enjoy during the event.

By incorporating a combination of live entertainment, arts and crafts activities, face painting, costume parades, egg hunts, games, and diverse culinary options, the community Easter event provides a rich variety of festivities for residents and visitors. This ensures that there is something enjoyable for everyone, creating a vibrant and engaging experience for all attendees.

Section 3: Financial Capabilities and Event Execution

3.1 Ability to produce a profitable or
break-even event measured on a cash
basis
We have successfully produced many break-even events. We do not have the ability to produce a profit unless it is through fundraising efforts, programs provided or services provided. All of our events have ended in break-even 100% of the time.

3.2 Extent of diversified financial
support and in-kind contributions
and/or volunteer resources
Our organization has a network of diversified financial support in the form of continuous donors, local business support, sponsors, community organizations, and grants. We have received in-kind contributions for past events such as materials, services, and equipment. Community members and local businesses have kindly offered their resources to make all of our events successful. We have a solid number of volunteers who dedicate much of their time to running the organization. Our organization also has a solid network of community organizations it collaborates with regularly.

3.3 Ability and experience in producing
a well-planned and safe event
All of our past events have been well-planned, executed with planning committees, and have been incident-free and safe.

3.4 Depth of managerial and
organizational capacity
Boys & Girls Empowerment Group has an experienced management team, with qualifications and skills that they bring to their respective roles. The organization is well-defined internally and has different departments, teams, and committees. We use a systematic approach when managing organizational tasks to ensure smooth coordination. The organization has both human and financial resources, bringing skills, knowledge, and money to the nonprofit. We have strong communication and collaboration, with open communication styles. We have successfully managed many projects, some ongoing such as the community food bank located on-site.

Section 4: Event Budget/Anticipated Expenses Group expenses into major categories below.

Specify up to five other categories.

City of Vallejo Services (Police, Fire,
Public Works on day(s) of event)
0 Permit Fees 1247
Event Staff - None City of Vallejo
Services
1000
Promotion and Marketing 500
Venue 2000
Stage/Tent/Canopy Set Up 0
Decoration/Other Site Set Up 500
Supplies and Equipment 1000
Food/Catering 2000
Program/Activities/Performances 1500
Security 0
Portable Toilets 0
Trash, Recycling, Compost, and Related
Services
0 Other Vendors 0
Total Anticipated Expenses 9747
I want to include other costs associated
with my event
Yes
Please describe other expense items
and their anticipated costs for the event
Insurance- $500
Section 5: Available Funding
Describe the funding source in the field
below
Vallejo Special Event Sponsorship Program Award
Funding source status Anticipated
Amount of funding 10247

1. I would like it include another funding
source
No
Section 6: Event Revenue
Date and Year Event Occurred n/a
Net Revenue 0
Date and Year Event Occurred n/a
Net Revenue 0
Section 7: Affidavit and Signature
Signature

AFFIDAVIT OF APPLICANT
Print Name of Applicant Orlando Graham
Title Executive Director
Applicant Signature
Date Feb 14, 2024
Print Name LaShonda Wallace
Title (select one) Treasurer
Signature
Date 02/14/24
Form Name: Special Events Sponsorship Grant Program Application Submission Time: February 19, 2024 2:19 pm
Browser: Chrome 121.0.0.0 / OS X
IP Address: 67.160.196.45
Unique ID: 1196062024
Location: 38.267, -122.044
Event Name Vallejo Pista Sa Nayon
Event Date(s) June 1, 2024
Event Location Mare Island Coal Sheds, 850 Nimitz Ave
Vallejo, CA 94592
Event Organization Filipino Community of Solano County Inc.

Organization Type 501(c)3
Anticipated Attendance 8000
Award Amount Requested 5000
Organization Address 611 Amador St.

Vallejo, CA 94590
Applicant Name Jennie Mojica
Phone (707) 315-4222
Email [email protected]

The organization's mission is to present opportunities and to enhance the lives of the members and the community at large through the provision of civic, social events, and charitable programs that meet the needs of Filipinos and their families throughout Solano County and California. Pista Sa Nayon provides entertainment for all ages. Youth volunteers and parts of the program are lead by youth. We mentor and teach festival production and culture to all the generations. Mentoring and exposure/teachings of dance, music/song, singing, being a small business all contribute to influencing healthy and happy generations. We believe it helps all involved and participating to thrive.

2.2.1 Enhance economic development The event moved to the Coal Sheds in 2022, after decades at the Vallejo Waterfront. The attendance for the first post-pandemic event in 2022 drew 3,000 people, but we experienced growth of 8,000 attendees in 2023 and expect even more participation in 2024. Pista Sa Nayon is the premier Filipino-American festival of Northern California and it draws attention to the opportunities available in Vallejo, Mare Island and the Coal Sheds.

Encourage community participation and
promote arts and cultural growth
Pista Sa Nayon is an all-volunteer event that draws the participation of community members of all ages, from high school and college students to professionals and retirees. The event, which is held on the same month as the Philippines' Independence Day, celebrates the Filipino culture but welcomes the diverse population of Vallejo, Solano County and the Bay Area.

2.2.2 Provide a rich variety of festivities
for residents and visitors
The one-day celebration features musical performances from Bay Area artists, Filipino cuisine, martial arts competition, Filipino-themed vendors, and special activities for youth. We have also featured a second event, a skateboarding competition, that drawn a diverse crowd from all backgrounds and ages.

Section 3: Financial Capabilities and Event Execution

3.1 Ability to produce a profitable or
break-even event measured on a cash
basis
The 2023 event operated on a $60,000 budget, and we had a surplus of $5,000, which will be used for this year's event.

3.2 Extent of diversified financial
support and in-kind contributions
and/or volunteer resources
We have secured a $20,000 grant and are applying to other organizations for more.

Our sponsors for 2024 are still unconfirmed, but for 2023 they included the Mare Island Company, Cache Creek, VTown Farms, Kaiser Permanente, San Francisco Bay Ferry, Recology, MCE, Mare Island Brewing Co., Robinsons Land Company.

Our in-kind contributions included San Francisco Bay Ferry providing free ferry service from the Waterfront to Mare Island, and photography services from Pink Salt Photography. We also depend on a large volunteer force, including dozens of high school and junior college students.

3.3 Ability and experience in producing
a well-planned and safe event
Jennie Mojica has been the event chair for the last three years and coordinates all the volunteer help. Under my leadership, the event grow from 3,000 attendees in 2022 to 8,000 in 2023, and we expect even more in 2024. Last year's event went smoothly, with only three minor medical emergencies, which were handled by security, volunteer staff, the Kaiser Permanente booth and volunteer EMTs.

3.4 Depth of managerial and
organizational capacity
Jennie Mojica returns as chair, and her support group includes Vice Chair Justin Calonia, who served as Entertainment Director in 2023. Officers from the Filipino Community of Solano County will once again secure sponsorships, and the volunteer force will include dozens of students from area high school and colleges.

Section 4: Event Budget/Anticipated Expenses Group expenses into major categories below.

Specify up to five other categories.

City of Vallejo Services (Police, Fire,
Public Works on day(s) of event)
0 Permit Fees 2000
Event Staff - None City of Vallejo
Services
2000
Promotion and Marketing 1000
Venue 0
Stage/Tent/Canopy Set Up 7500
Decoration/Other Site Set Up 25000
Supplies and Equipment 3000
Food/Catering 2000
Program/Activities/Performances 7500
Security 5000
Portable Toilets 5000
Trash, Recycling, Compost, and Related
Services
0 Total Anticipated Expenses 60000
I want to include other costs associated
with my event
No
Section 5: Available Funding
Describe the funding source in the field
below
5000
Funding source status Anticipated
Amount of funding 60000

1. I would like it include another funding
source
No
Section 6: Event Revenue
Date and Year Event Occurred June 18, 2022
Net Revenue 0
Date and Year Event Occurred June 2, 2023
Net Revenue 5000
Section 7: Affidavit and Signature
Signature

AFFIDAVIT OF APPLICANT
Print Name of Applicant Jennie Mojica
Title Event Chair
Applicant Signature
Date Feb 19, 2024
Print Name Susan Encarnacion
Title (select one) Treasurer
Signature
Date 02/19/24
Form Name: Special Events Sponsorship Grant Program Application Submission Time: February 14, 2024 5:27 pm
Browser: Chrome 120.0.0.0 / Chrome OS
IP Address: 73.93.159.38
Unique ID: 1194640062
Event Name S.T.E.M. Youth Conference
Event Date(s) July 28, 2025
Event Location TBD
Vallejo, CA 94590

Event Organization First Chance Vallejo
Organization Type 501(c)3
Anticipated Attendance 150
Award Amount Requested 10,500
Organization Address 425 B Virginia St
Vallejo, CA 94590

Applicant Name Celina Perez
Phone 6506436625
Email [email protected]

The conference aims to inspire and educate young individuals in science, technology, engineering, and mathematics (STEM). The nature of the conference is interactive and engaging, providing opportunities for attendees to learn about various STEM disciplines through workshops, presentations, and hands-on activities. The event will bring together students, educators, and industry professionals who share a common interest in STEM education and careers.

The conference structure includes keynote speeches from influential figures in the field, panel discussions, breakout sessions, and opportunities for youth to connect. Youth will have the opportunity to participate in workshops to gain practical skills and knowledge in areas such as game design, coding, and much more.

The vision of the STEM Youth conference is to foster a passion for STEM among young individuals, particularly those from underserved communities in Vallejo. By providing access to high-quality educational resources and exposure to STEM professionals, the conference aims to empower youth and inspire them to pursue careers in STEM fields.

This event directly aligns with the mission, purpose, and goals of First Chance Vallejo. As a nonprofit organization dedicated to improving educational opportunities and outcomes for youth, The STEM Youth Conference plays a crucial role in advancing the organization's mission.

By hosting this conference we hope to bridge the opportunity gap in STEM education, especially for our underrepresented youth of Vallejo. This event will provide a platform for students to explore their interests, learn from industry experts and gain hands on experience.

2.2.1 Enhance economic development The STEM Youth Conference can enhance economic growth by developing a skilled workforce, fostering innovation and entrepreneurship, promoting industry collaboration, engaging the community, and advancing diversity and inclusion in STEM fields. These factors contribute to a thriving local economy and create long-term economic opportunities for the community.

Encourage community participation and
promote arts and cultural growth
The primary focus of the STEM Youth Conference is on STEM fields, it can still encourage community participation and promote arts and cultural growth by integrating artistic elements, facilitating collaborations with arts organizations, celebrating cultural diversity, and involving the community in art projects. Animations and digital designs are an integral part of art and are also included in STEM. This combination of STEM and arts creates a well-rounded event that appeals to a broader audience and contributes to the overall cultural growth of the community.

2.2.2 Provide a rich variety of festivities
for residents and visitors
By offering this diverse program, engaging with local community STEM professionals, involving the community, and incorporating interactive elements, the STEM Youth Conference contributes to providing a rich variety of festivities for residents and visitors. This ensures that individuals with different interests and backgrounds can find something appealing and adds to the overall vibrancy of the event.

Section 3: Financial Capabilities and Event Execution

3.1 Ability to produce a profitable or
break-even event measured on a cash
basis
We have hosted collaborative events in the past and have broken even with each event, sticking to the allocated budget. If an event had a budget of $5,000 then we have spent and stayed within the $5,000 limits. None of the events we have held in the past were designed to be "profitable" due to obvious reasons.

3.2 Extent of diversified financial
support and in-kind contributions
and/or volunteer resources
We have hosted collaborative events in the past and have had financial support from local donors such as but not limited to MCE, Tacos Jalisco, Vallejo Cellars, Mare Island Brewery, and Mare Island Co. We have also been able to produce volunteers made up of community members as resources during these events.

3.3 Ability and experience in producing
a well-planned and safe event
All of our past events were 100% well-planned and safe. There is no history of any dangers during any of the past events. Events with over 50 attendees have had private security. Each event in the past had a planning committee.

3.4 Depth of managerial and
organizational capacity
We have the ability as an organization to lead and oversee teams to make informed decisions and effectively communicate goals and expectations.

We have the capacity to plan, execute, and monitor various aspects of an event and/or project including budgeting, scheduling, resource allocation, and risk management. We have proficiency in organizing and coordinating different elements of an event such as logistics, venue arrangements, participant registration, and vendor management. We have the capability to build and manage a team, delegate tasks, foster a collaborative environment, and ensure effective teamwork among individuals. First Chance Vallejo has the aptitude to identify and address challenges or issues that may arise during the planning, and execution phases and make sound decisions to resolve them. We have the ability to effectively communicate with stakeholders, sponsors, vendors, participants, and volunteers to ensure their needs and expectations are met.

Section 4: Event Budget/Anticipated Expenses Group expenses into major categories below.

Specify up to five other categories.

City of Vallejo Services (Police, Fire,
Public Works on day(s) of event)
0 Permit Fees 1247
Event Staff - None City of Vallejo
Services
1000
Promotion and Marketing 1000
Venue 2000
Stage/Tent/Canopy Set Up 0
Decoration/Other Site Set Up 500
Supplies and Equipment 1500
Food/Catering 1500
Program/Activities/Performances 0
Security 0
Portable Toilets 0
Trash, Recycling, Compost, and Related
Services
0 Other Vendors 0
Total Anticipated Expenses 8747
I want to include other costs associated
with my event
Yes
Please describe other expense items
and their anticipated costs for the event
Workshop Materials- $1,500, Guest Speakers- $1,000, Swag for Youth- $500, Insurance- $1,000
Section 5: Available Funding
Describe the funding source in the field
below
Vallejo Special Event Sponsorship Award
Funding source status Anticipated
Amount of funding 10500

1. I would like it include another funding
source
Yes
Describe the funding source in the field
below
Fundraising
Funding source status Anticipated
Amount of funding 1747

2. I would like it include another funding
source
No
Section 6: Event Revenue
Date and Year Event Occurred n/a
Net Revenue 0
Date and Year Event Occurred n/a
Net Revenue 0
Section 7: Affidavit and Signature
Signature

AFFIDAVIT OF APPLICANT
Print Name of Applicant Celina Perez
Title Executive Director
Applicant Signature
Date Feb 14, 2024
Print Name Daman Rahal
Title (select one) Chief Financial Officer
Signature
Date 02/14/24
Form Name: Special Events Sponsorship Grant Program Application Submission Time: February 13, 2024 6:01 pm
Browser: Chrome 121.0.0.0 / Windows
IP Address: 71.202.54.193
Unique ID: 1194270505
Event Name Where The Sun Meets The Sky: Youth and Community Environmental Poetry & Art Chalk Walk Fest
Event Date(s) August 31, 2024
Event Location Barbara Kondylis Waterfront Park
301 Mare Island Way
Vallejo, CA 94590

Event Organization KidsNFilm Multimedia
Organization Type 501(c)3
Anticipated Attendance 200-300
Award Amount Requested $4500
Organization Address 1023 Griffin Drive
Vallejo, CA 94589

Applicant Name Jacalyn E Robinson
Phone (707) 655-5753
Email [email protected]

KidsNFilm Multimedia nurtures creativity and awareness among youth and the Vallejo
community through artistic expression. Our one-day Youth and Community Environmental Poetry & Art Chalk Walk embodies our commitment to these values and unites the talents of Vallejo Co-Poet Laureates Jacalyn Eyvonne and Kathleen Herrmann. Scheduled for August 31, 2024, at the scenic outdoor
venue of the Vallejo Waterfront, this daylong event will run from 8:00 am with artist check-ins
and space assignments to an 8:00 pm closing and will offer an immersive exploration of the
relationship of the sun’s influence on our environment, local community, and the world.

2.2.1 Enhance economic development In the heart of every community, art and poetry reside as the pulse, the rhythm that can unify, educate, and ignite change. When wielded thoughtfully, these forms of expression carve pathways to understanding complex issues like community economic enhancement and environmental preservation. They compel us to see the world through empathy and understanding. The festival’s theme, "Where the Sun Meets the Sky- Youth & Community Environmental Poetry & Art Chalk Walk," is the heart of our program, highlighting and celebrating the nexus between community and the environment. Through collaborations with local environmental organizations, festival workshops will merge the power of the written word with actionable insights into sustainable living and environmental maintenance. Art serves as a mirror reflecting our current societal landscape and a window into what could be—a better, more sustainable world. It can unveil the harsh truths of economic disparity and ecological decay in ways that discomfort, challenge, and ultimately encourage action.

Encourage community participation and
promote arts and cultural growth
The festival’s theme, "Where the Sun Meets the Sky," is the heart of our program, celebrating
and exploring the sun’s relationship and its influence on animals, nature, and our lives.

Participants will experience a learning journey through interactive activities combining poetry
and art. The event will spark dialogue that elevates consciousness around the sun’s role in an interconnected ecosystem, igniting and a commitment to conservation that stretches beyond our single-day event. We aim to breathe life into lessons about the sun’s timeless waltz with earth and foster respect and consciousness for the delicate balance we must maintain for a safe future environment.

2.2.2 Provide a rich variety of festivities
for residents and visitors
Youth and community members will transform sidewalks into a chalk gallery of narratives that reflect themes of community and environment.

Visitors will encounter stations with vital questions and activities ranging from interactive poetry puzzling pieces to poetry letter writing on all aspects of community, nature, the sun, and the environment. Along with the poetry and chalk art pavement activities, open-air spoken word and live poetry readings, musical performances that resonate with the cause of conservation and community upliftment, opportunities to draw and sketch, and craft stations for sculpting poetic art installations that will later be displayed at local libraries. Scribbles for Survival art and poetry challenges youth to depict their vision of an economically and environmentally robust community and verse on-demand poetry writing booths spinning tales of change tailored to societal and environmental challenges. Area environmental agencies will join to participate as vendors to share additional information and resources. We are additionally looking at including activities such as Poetry Kites and a “Recycled Rhythms” space where sustainable artists can display their recycled art.

Section 3: Financial Capabilities and Event Execution

3.1 Ability to produce a profitable or
break-even event measured on a cash
basis
While the event will be a free community event, we will use a multipronged approach to ensure profitability or a break-even outcome on a cash basis.

To achieve this, we seek to secure financial backing through private donations and present local businesses with sponsorship packages. We will also leverage in-kind sponsorships for materials like chalk and sound equipment and volunteer support and negotiate with vendors for favorable rates. Financial contributions will be actively sought, and we will include vendor participation. and utilize digital platforms to reduce printing and advertisement costs. Traditional local media outlets will also be engaged to feature the event, thereby fostering community engagement to maximize attendance.

3.2 Extent of diversified financial
support and in-kind contributions
and/or volunteer resources
In-kind contributions will include the bulk of time spent by the project director and executor director in donated time. In addition, approximately 15-20 volunteers will donate their services at the event. Donated in-kind contributions include supplies such as pencils, colored pencils, card stock, drawing paper, folding chairs, and tables.

3.3 Ability and experience in producing
a well-planned and safe event
Jacalyn’s first significant event was produced at the Henry J. Kaiser Convention Center in Oakland, CA, in 1991, which was a salute to famed writer Alex Haley, with entertainers from the Hollywood scene in attendance. Following that event, she hosted successful Poetry Joust competitions with Dr. Nathan Hare and Dr. Julia Hare, famed authors and educators participating as jurors for a $1000 grand prize, with subsequent prizes for poet participants. As founding director of KidsNFilm Multimedia, Jacalyn has successfully hosted the annual International KidsNFilm Festival for over five years and the Monologues and Poetry International Film Festival for over four years, both at local venues in Vallejo.

3.4 Depth of managerial and
organizational capacity
Kathleen Hermann, Project Director, is the current co-poet laureate for the City of Vallejo, CA. Kathleen Herrman will serve as project director. An educator, she holds a Bachelor of Arts in English Literature from the University of California at Berkeley and a Master of Arts in Teaching Leadership from St. Mary’s College of California. She is a teaching artist in the Vallejo City Unified School District under VTA, the Vallejo Teaching Artists program, teaching poetry and youth poetry letter writing, and is part of the current “Youth Poetry Letters” international project. She continues instructing youth in poetry and writing through classes at the JFK Library.

An internationally published poet whose work appears in 14 anthologies, hosts literary interviews on Art Beat Poetry Hour on OZCAT radio, and has worked with youth in various capacities.

Jacalyn Eyvonne, Executive Director, is the current co-poet laureate for the City of Vallejo, CA. She founded KidsNFilm Multimedia and is the founder/director of the Monologues and Poetry International Film Fest and the International KidsNFilm Festival. She is also the former North Bay Art and Film Festival board chair in Benicia, CA. Her work with youth has included environmental-themed projects such as “Trash” and “Dirty Water,” which addressed the issues of contaminated water throughout the country.

A VTA, Vallejo Teaching Artist, she has worked with youth within the Valley City Unified School District through the VTA program on various production projects. A published author, Jacalyn Eyvonne is an Academy of Art University graduate in Motion Picture and Television.

Section 4: Event Budget/Anticipated Expenses Group expenses into major categories below.

Specify up to five other categories.

City of Vallejo Services (Police, Fire,
Public Works on day(s) of event)
-4
Permit Fees 340
Event Staff - None City of Vallejo
Services
1650
Promotion and Marketing 400
Venue 0
Stage/Tent/Canopy Set Up 800
Decoration/Other Site Set Up 1844
Supplies and Equipment 1780
Food/Catering 475
Program/Activities/Performances 350
Security 550
Portable Toilets 600
Trash, Recycling, Compost, and Related
Services
145
Total Anticipated Expenses 9075
I want to include other costs associated
with my event
No
Section 5: Available Funding
Describe the funding source in the field
below
Vallejo Special Event Sponsorship Program
Funding source status Anticipated
Amount of funding 4500

1. I would like it include another funding
source
Yes
Describe the funding source in the field
below
California Humanities Grant, Private Donations, Sponsors Funding source status Anticipated
Amount of funding 5000
Section 6: Event Revenue
Date and Year Event Occurred N/A
Net Revenue 0
Date and Year Event Occurred N/A
Net Revenue 0
Section 7: Affidavit and Signature
Signature

AFFIDAVIT OF APPLICANT
Print Name of Applicant Jacalyn E Robinson
Title CEO/Treasurer
Applicant Signature
Date Feb 13, 2024
Print Name Jacalyn E Robinson
Title (select one) Chief Financial Officer
Treasurer
Signature
Date 02/13/24
Upload pertinent attachments here https://cityofvallejo.formstack.com/admin/download/file/15919782550 Form Name: Special Events Sponsorship Grant Program Application Submission Time: December 31, 2023 10:32 pm
Browser: Chrome 120.0.0.0 / OS X
IP Address: 73.170.7.94
Unique ID: 1179259140
Location: 38.1043, -122.2442
Event Name Bay Area Butterfly Festival
Event Date(s) May 19, 2024
Event Location Mare Island Waterfront
850 Nimitz Avenue
Vallejo, CA 94592
Event Organization Monarch Milkweed Project
Organization Type 501(c)3
Anticipated Attendance 3000+
Award Amount Requested $42,250
Organization Address 1055 Azuar Avenue
Vallejo, CA 94592
Applicant Name Vilma Aquino
Phone (707) 704-3708
Email [email protected]

The Bay Area Butterfly Festival will provide a venue to teach and inspire the public about environmental conservation and the many ways that individuals can assist pollinators and the environment. We know at the Vallejo People's Garden that we need the support of our pollinators to produce the food and education we provide to the Vallejo community. This festival will put Mare Island and Vallejo on the map as an ecotourism destination, and if continued annually, will be a conservation and educational event where people will want to visit the overwintering site of the Western Monarch Butterfly.

2.2.1 Enhance economic development We expect to attract thousands of local attendees and tourists through our advertisements, social media and other media campaigns. We anticipate working with the businesses on Mare Island to encourage festival goers to explore the island's history, shops and studios, ultimately bringing new customers to Vallejo businesses. These festival attendees will also support our local vendors at and during the festival.

Encourage community participation and
promote arts and cultural growth
Everyone loves Monarch butterflies and understands we must save and protect our pollinators. In addition to teaching residents how to actively engage in gardening, we promote local involvement in arts and crafts and garden plantings. We have invited the Mare Island Art Studio to present local artists utilizing our theme of preserving and safeguarding Monarch butterflies and other pollinators. Seeds, native plants, advice, demonstrations, presentations and workshops will be offered to promote the Western Monarch Butterfly and other pollinators.

2.2.2 Provide a rich variety of festivities
for residents and visitors
We will have local vendors from various arts and cultural organizations as well as nonprofit organizations who will participate in presentations, demonstrations, and workshops that attendees can participate in.

Participating in this festival will empower attendees to create their own art and pollinator gardens. We will have a children's activity area to provide free opportunities for families to create art and receive educational programming.

Section 3: Financial Capabilities and Event Execution

3.1 Ability to produce a profitable or
break-even event measured on a cash
basis
We anticipate 160+ vendors at a rate of $100-$150 per 10x10 space (depending on the type of business or organization), as well as funding from sales, sponsors, and donors.

3.2 Extent of diversified financial
support and in-kind contributions
and/or volunteer resources
We have already received financial support from the California Association of Resource Conservation District to hire an event coordinator. We are working with and expect donations or in-kind work from the Solano Resource Conservation District, the Solano County Water Agency, Monarch Milkweed Project, Sustainable Solano, The Watershed Nursery, and in-kind donations from many devoted volunteers and organizations throughout Solano County. We anticipate receiving more sponsorships and donations as we continue to develop our sponsorship requests.

3.3 Ability and experience in producing
a well-planned and safe event
Heidi Petty, Program Manager for the Contra Costa Resource Conservation District (CCRCD), has 26 years of experience in event planning, including organizing large festivals. She recently organized the Shoreline Festival in Crockett, with 160 vendors and an estimated 6,000 attendees. The festival was well organized and had no adverse incidents.

Heidi has been commissioned to be our Bay Area Butterfly Festival event organizer.

3.4 Depth of managerial and
organizational capacity
The committee organizing this festival has a wide variety of skills and organizational knowledge. It includes members of the nonprofit Monarch Milkweed Project and representatives from multiple Resource Conservation Districts, as well as Sustainable Solano, Solano County Water Agency, and the Watershed Nursery in Richmond. Heidi Petty of the CCRCD, has hosted many fundraising events over her career, and can provide the strategic planning needed to host a community festival.

Section 4: Event Budget/Anticipated Expenses Group expenses into major categories below.

Specify up to five other categories.

City of Vallejo Services (Police, Fire,
Public Works on day(s) of event)
1200
Permit Fees 750
Event Staff - None City of Vallejo
Services
7000
Promotion and Marketing 7000
Venue 1000
Stage/Tent/Canopy Set Up 6000
Decoration/Other Site Set Up 3000
Supplies and Equipment 5500
Food/Catering 1200
Program/Activities/Performances 6500
Security 1200
Portable Toilets 1000
Trash, Recycling, Compost, and Related
Services
450
Other Vendors 700
Total Anticipated Expenses 42250
I want to include other costs associated
with my event
No
Section 5: Available Funding
Describe the funding source in the field
below
Funding from CARCD for event coordinator
Funding source status Confirmed
Amount of funding 5000

1. I would like it include another funding
source
Yes
Describe the funding source in the field
below
Donors, sponsors, vendor fees, and day of sales
Funding source status Anticipated
Amount of funding 25000

2. I would like it include another funding
source
Yes
Describe the funding source in the field
below
Vallejo Special Events Sponsorship Program (SESP) Award Funding source status Anticipated
Amount of funding 42250

3. I would like it include another funding
source
No
Section 6: Event Revenue
Date and Year Event Occurred N/A
Net Revenue 0
Date and Year Event Occurred N/A
Net Revenue 0
Section 7: Affidavit and Signature
Signature

AFFIDAVIT OF APPLICANT
Print Name of Applicant Vilma Aquino
Title Garden Director
Applicant Signature
Date Dec 31, 2023
Print Name Winter Nungaray
Title (select one) Treasurer
Signature
Date 12/31/23
Upload pertinent attachments here https://www.formstack.com/admin/download/file/15707455224 Upload pertinent attachments here https://www.formstack.com/admin/download/file/15707455225 Upload pertinent attachments here https://www.formstack.com/admin/download/file/15707455226 Upload pertinent attachments here https://www.formstack.com/admin/download/file/15707455227 Form Name: Special Events Sponsorship Grant Program Application Submission Time: February 16, 2024 12:04 am
Browser: Chrome 121.0.0.0 / Windows
IP Address: 73.162.148.17
Unique ID: 1195125536
Location: 38.1025, -122.2132
Event Name Dia de La Familia
Event Date(s) 05/17/2025 North Vallejo Community Center 10/11/2025 Norman C. King Community Center
Event Location North Vallejo Community Center
121 Whitney Ave
Vallejo, CA 94589
Event Organization Nuevos Caminos
Organization Type 501(c)3
Anticipated Attendance 250-300 people
Award Amount Requested 18000
Organization Address 1333 Nebraska Street.

Vallejo, CA 94590
Applicant Name Jessica Gonzalez
Phone (707) 704-8358
Email [email protected]

2.1 In the space provided below, briefly
describe the event’s nature, structure
and vision and how well the event
relates to your organization’s mission,
purpose and goals. The description
should be brief and succinct. Do not
attach additional sheets.
"Día de la Familia" means Family Day, in Spanish. This is a community event with the aim to celebrate and strengthen family bonds. The details of this event are based on cultural and regional preferences. The general outline of for each event at a "Día de la Familia" include:

Family-Oriented Activities
Expect a range of activities suitable for all ages. These include games, contests, and interactive experiences designed to involve the entire family.

Cultural Performances
Traditional folklorico dances, music, and other cultural performances will be featured, showcasing the diversity and heritage of our community in Vallejo.

Resource Tables and Information Sessions
Information for families will be provided that include, educational workshops on topics such as parenting, health, and family well-being might be offered.

These sessions provide valuable information and support for families.

Food and Cuisine
This event will include food vendors offering a variety of traditional and local dishes. Sharing meals fosters a sense of community and togetherness.

Arts and Crafts
Creative activities, arts, and crafts stations for children and families to participate in together.

Community Engagement
This event will serve as a platform for community members to engage with each other, fostering a sense of belonging and mutual support.

Volunteer Opportunities
This event will provide opportunities for families to volunteer together, contributing to the betterment of the community.

Celebration of Values
The emphasis will be on family values, love, unity, and mutual respect as the foundation of a strong community.

2.2.1 Enhance economic development Día de la Familia has the potential to contribute to economic development in several ways, Here are some ways in which this event can enhance economic development:

Local Business Opportunities: Community events attract local businesses and vendors, providing them with an opportunity to showcase and sell their products or services. This can stimulate local economic activity and support small businesses.

Tourism and Hospitality: As Dia de La Familia gains popularity, it will attract visitors from neighboring areas and even tourists, leading to increased spending on accommodations, restaurants, and local attractions.

Job Creation: The planning and execution of Dia de La Familia will require additional labor, which can lead to temporary job opportunities. Local residents may find employment in event coordination, security, catering, and other related services.

Promotion of Local Products: Dia de La Familia will include a focus on traditional and local products. This will encourage the consumption of locally produced goods, supporting regional industries.

Cultural Heritage Promotion: Dia de La Familia will highlight the cultural heritage of the community, thus attracting attention and interest. This cultural promotion is intended to increased tourism and demand for local crafts, arts, and cultural products.

Increased Foot Traffic for Local Businesses: As families attend Dia de La Familia, there will be an increased likelihood of foot traffic in local businesses, including shops, cafes, and restaurants. This can lead to higher sales and revenues for these establishments.

Partnerships and Collaboration: Nuevos Caminos often involves collaboration between local government, businesses, and community organizations. These collaborations can foster a sense of community, encourage partnerships, and create a supportive environment for economic development initiatives.

Encourage community participation and
promote arts and cultural growth
"Día de la Familia" can be a powerful platform to encourage community participation and promote arts and cultural growth. These are several strategies that our event organizers can employ to achieve these goals:

Inclusive Programming, we intend to design a diverse and inclusive program that appeals to all age groups and backgrounds within the community. Include a mix of activities, performances, and workshops that showcase the richness of the community's cultural heritage.

Community Workshops and Demonstrations, we intend to organize workshops and demonstrations led by local artists and cultural practitioners. These include traditional crafts, music, dance, or storytelling sessions that actively involve attendees and promote hands-on participation.

Interactive Art Stations, we will set up interactive art stations where families can engage in collaborative art projects.

Cultural exhibitions, we will showcase local art, artifacts, and cultural exhibits. In collaboration with local museums, galleries, and artists to display their work, fostering a sense of pride in the community's artistic achievements.

Cultural performances, we will feature live performances that represent various cultural traditions within the community. These include dance troupes, musical performances, and theatrical presentations.

2.2.2 Provide a rich variety of festivities
for residents and visitors
Dia de La Familia will provide a rich variety of festivities for residents and visitor by incorporating a diverse range of activities and attractions, "Día de la Familia" will offer something for everyone, fostering a sense of unity and enjoyment among residents and creating a memorable experience for visitors. The key is to ensure that the festivities reflect the community's values, traditions, and cultural richness.

Festivities will target all age groups to ensure everyone in the family can participate and enjoy.

Section 3: Financial Capabilities and Event Execution

3.1 Ability to produce a profitable or
break-even event measured on a cash
basis
Measuring the profitability or break-even status of a "Día de la Familia" event on a cash basis involves evaluating the financial aspects of the event's revenue and expenses. Assessments for financial success include these steps:

Sponsorships
Seek sponsorships from local businesses, organizations, or government entities. Sponsorship contributions will significantly contribute to the event's financial success.

Vendor Fees
If there are vendors or exhibitors participating, collect minimal fees from them. This can include fees for food vendors, arts and crafts booths, or any other businesses that set up at the event.

Expense Management
Budgeting, our planning committee will develop a detailed budget outlining all anticipated expenses, including venue rental, permits, entertainment, decorations, marketing, and staff costs. We will also compare regularly actual expenses to the budgeted amounts.

Cost Controls, our financial/planning team will implement cost-saving measures where possible without compromising the quality of the event.

Negotiate favorable deals with suppliers, explore volunteer support, and consider in-kind sponsorships for certain services.

Volunteer Engagement, to engage community participation, we will utilize volunteers for various tasks to reduce the need for paid staff. This will include event setup, ticketing, and other logistical functions.

Financial Tracking and Reporting as follow
Financial Statements, our administrative team will keep accurate financial records, including income and expenditure statements. Regularly update these statements to provide a real-time snapshot of the event's financial position.

Cash Flow Analysis, our finance team will monitor cash flow throughout the planning and execution phases. Ensure that there is sufficient cash on hand to cover immediate expenses and contingencies.

Profit and Loss Analysis, our finance team will assess the profit and loss statement to determine whether the event has achieved profitability or is operating at a break-even point. Compare actual financial results to the initial projections.

Our team will conduct a post-event evaluation, and will put the following steps in place.

Conduct a Post-Event Surveys intended to collect feedback from attendees, sponsors, vendors, and volunteers. We will analyze the responses to identify areas for improvement and to gauge overall satisfaction.

Conduct an evaluation of ROI by assessing the return on investment (ROI) for sponsors and vendors. Demonstrating the value our community partners receive may encourage repeat participation in future events.

We will review financial metrics by evaluating things such as profit margin, return on investment, and cash reserves. These metrics can provide insights into the event's financial health.

We have a future planning committee that is in charge of the following steps:

Learning future steps, we will use the insights gained from the financial evaluation to inform the planning of future events and identify successful strategies and areas for improvement.

Adjusting strategies, based on the financial analysis, adjust strategies for revenue generation and expense management in subsequent events.

Continuously refine the approach to enhance profitability.

Systematically assess revenue streams, controlling expenses, and conducting thorough financial analysis, event organizers can gain a clear understanding of the financial viability of the "Día de la Familia" event on a cash basis. Regular monitoring and a commitment to learning from each event contribute to the overall success of future community celebrations.

3.2 Extent of diversified financial
support and in-kind contributions
and/or volunteer resources
Securing diversified financial support, in-kind contributions, and volunteer resources is crucial for the success of "Día de la Familia." Here are some strategies set in place to extend the extent of support in these areas:

Sponsorship Outreach
We will identify and approach local businesses, corporations, and community organizations for sponsorship opportunities. Offer different sponsorship packages, including tiered levels with varying benefits such as logo placement, mentions, and booth space.

Grants
We have are submitting for this grant application, and continue to explore grants from local government agencies, foundations, and non-profit organizations that support community events.

Fundraising Campaigns
Launch fundraising campaigns through various channels, including social media, local newspapers, and community newsletters, and encourage community members to make direct contributions to support the event.

In-Kind Contributions and Local Businesses and Services Approach local businesses for in-kind contributions such as venue space, catering, printing services, or equipment rental.

Emphasize the exposure and positive community impact that their contributions will have.

Volunteer Services
Seek volunteers with professional skills in event planning, marketing, or logistics to contribute their expertise. Collaborate with local schools, colleges, and community groups to engage volunteers for specific roles.

Media Partnerships
Form partnerships with local media outlets for in-kind advertising or coverage of the event.

Leverage their platforms to promote the event and acknowledge their support.

Discounts from Suppliers
Negotiate with suppliers and vendors for discounts or in-kind contributions.

This could include reduced rates on goods or services needed for the event.

Community Engagement
Engage the local community early in the planning process to encourage volunteer participation.

Leverage community networks, such as local clubs, religious organizations, and schools, to recruit volunteers.

Volunteer Recognition:

Implement a volunteer recognition program to acknowledge and appreciate the efforts of volunteers.

Consider providing certificates, acknowledgment in event materials, or hosting a volunteer appreciation event.

Clear Volunteer Roles:

Clearly define volunteer roles and responsibilities to ensure that tasks are distributed effectively.

Provide training and orientation sessions for volunteers to enhance their skills and confidence.

Collaborate with Nonprofits
Partner with local nonprofit organizations that have a focus on community service. They may have networks of volunteers willing to contribute.

Family and School Involvement
Encourage families and schools to participate by volunteering together.

This aligns with the family-centric theme of "Día de la Familia." By adopting a multi-faceted approach that includes financial support, in-kind contributions, and volunteer engagement, organizers can extend the reach and impact of "Día de la Familia." Creating strong partnerships with businesses, organizations, and community members helps build a sustainable foundation for the event's success.

3.3 Ability and experience in producing
a well-planned and safe event
"Día de la Familia," is meant to be a wonderful event, with a well-planned and executed with a focus on safety. Here are some key considerations we have taken to ensure the ability and experience in producing a well-planned and safe event:

Event Planning
We have clearly defined objectives and goals for this event. The goals and objectives are meant to guide the planning process. We have thoroughly established a realistic budget that covers all necessary expenses, including venue rental, entertainment, food, security, and any other logistical requirements.

Venue Selection is meant to provide access to this celebration to our multiple sites in Vallejo. We have chosen the city's community centers that are up to building code and have been inspected for safety measures. We will also ensure that the space is suitable for the expected number of attendees and complies with local regulations.

Logistics
Dia de La Familia will have a variety of activities suitable for all age groups to promote family participation. We will ensure that entertainment and games are safe and culturally appropriate.

Professional performers will undergo background checks and customer reviews to ensure they are professional and adhere to safety standards.

Food and Beverage
We will choose reputable caterers who follow hygiene and safety standards, and consider diverse food options to accommodate different dietary preferences.

Health and Safety Measures
There will be first aid stations set up with trained personnel to handle any medical emergencies. In addition, we will employ security personnel to ensure the safety of attendees and prevent any potential issues. We will effectively communicate event details, safety guidelines, and emergency procedures to all participants. This includes providing contact points for attendees to report any issues, or seek assistance. Additionally, we will obtain all necessary permits and approvals from local authorities, and ensure compliance with regulations related to crowd control, safety, and health.

3.4 Depth of managerial and
organizational capacity
Nuevos Caminos counts with an event planning team with diverse skill sets. OUr team understand and appreciate the cultural significance of Dia de La Familia. Our multi skilled team includes a financial management team, a community engagement team with expansive knowledge in community relations, a logistics and operations team who have the capacity to plan and execute logistics including setup and breakdown of event infrastructure. In addition, we have a team that handles legal and regulatory compliance.

The depth of managerial and organizational capacity for Dia de la Familia encompasses the skills, expertise, and capabilities of our team which is responsible for organizing the event, as well as the overall organizational structure supporting the initiative. It involves effective leadership, diverse skill sets, financial management, stakeholder engagement, and a commitment to continuous improvement and sustainability.

Section 4: Event Budget/Anticipated Expenses Group expenses into major categories below.

Specify up to five other categories.

City of Vallejo Services (Police, Fire,
Public Works on day(s) of event)
4000
Permit Fees 750
Event Staff - None City of Vallejo
Services
11500
Promotion and Marketing 1500
Venue 1500
Stage/Tent/Canopy Set Up 900
Decoration/Other Site Set Up 2000
Supplies and Equipment 1000
Food/Catering 3000
Program/Activities/Performances 4000
Security 2000
Portable Toilets 0
Trash, Recycling, Compost, and Related
Services
0 Other Vendors 4000
Total Anticipated Expenses 32150
I want to include other costs associated
with my event
No
Section 5: Available Funding
Describe the funding source in the field
below
Vallejo Special Event Sponsorship Program (SESP) award
Funding source status Anticipated
Amount of funding 18000

1. I would like it include another funding
source
No
Section 6: Event Revenue
Date and Year Event Occurred First Annual
Net Revenue 0
Date and Year Event Occurred First Annual
Net Revenue 0
Section 7: Affidavit and Signature
Signature

AFFIDAVIT OF APPLICANT
Print Name of Applicant Jessica Gonzalez
Title CEO
Applicant Signature
Date Feb 15, 2024
Print Name Jennifer Pena
Title (select one) Treasurer
Signature
Date 02/15/24
Form Name: Special Events Sponsorship Grant Program Application Submission Time: February 19, 2024 3:00 pm
Browser: Chrome 121.0.0.0 / Windows
IP Address: 172.58.89.186
Unique ID: 1196077675
Location: 37.7797, -122.4159
Event Name Winged Migration Expo 2025
Event Date(s) Jan 31 - Feb 2, 2025
Event Location Mare Island
850 Nimitz Bldg 34
Vallejo, CA 94592
Event Organization Mare Island Heritage Preservation Foundation Organization Type 501(c)3
Anticipated Attendance 2000
Award Amount Requested 15000
Organization Address 1100 Railroad Ave
Vallejo, CA 94592
Applicant Name Tom Bartee
Phone (707) 290-6044
Email [email protected]

The Winged Migration Expo will draw visitors to Mare Island to educate, inspire, entertain, and engage the public in outdoor activities, speaker presentations, and a vendor fair. Similar to the Bay Area Flyway Festival for the past 29 years, the Winged Migration Expo is the next-generation event for Vallejo residents and regional visitors.

2.2.1 Enhance economic development This event draws visitors to Vallejo in the thousands, bringing new business to our restaurants, hotels and local businesses.

Encourage community participation and
promote arts and cultural growth
Community partners producing this event will include a Wildlife Art Show, interactive activities for families and expose visitors to the great outdoors.

As part of the Great Pacific Flyway this event features waterfowl, raptors, and songbirds as they migrate thru the area.

2.2.2 Provide a rich variety of festivities
for residents and visitors
Activities included in the Expo are guided walking tours of the Historic Mare Island Tree Tour as well as a river boat cruise up the Napa River to view the shoreline birds, flora and fauna. Speakers from all over Northern CA will present on a variety of topics to promote eco-tourism, bird watching, and environmental awareness.

Section 3: Financial Capabilities and Event Execution

3.1 Ability to produce a profitable or
break-even event measured on a cash
basis
All funding will be secured thru a variety of partnerships from around the region. This will be a break even event in 2025.

3.2 Extent of diversified financial
support and in-kind contributions
and/or volunteer resources
The list of sponsors is extensive (CA Rice Commission, Banking Institutions, Environmental organizations and Solano County based groups.

Volunteers are planning and executing the event.

3.3 Ability and experience in producing
a well-planned and safe event
The expertise of Suite Treatments, Inc guarantees that the an event of this scale will be professionally produced and include all the current certifications and safety guidelines. The event planning collaborative includes members of Senator Dodd's office, Assemblymember Garamendi's office, the City of Vallejo, Vallejo Watershed Alliance and others.

3.4 Depth of managerial and
organizational capacity
Refer to www.suitetreatments.com for bio on their staff. The City of Vallejo has contracted with this organization to produce high quality, professional events.

Section 4: Event Budget/Anticipated Expenses Group expenses into major categories below.

Specify up to five other categories.

City of Vallejo Services (Police, Fire,
Public Works on day(s) of event)
3000
Permit Fees 1500
Event Staff - None City of Vallejo
Services
5000
Promotion and Marketing 3000
Venue 0
Stage/Tent/Canopy Set Up 3000
Decoration/Other Site Set Up 3000
Supplies and Equipment 5000
Food/Catering 1000
Program/Activities/Performances 10000
Security 2000
Portable Toilets 2000
Trash, Recycling, Compost, and Related
Services
1500
Other Vendors 500
Total Anticipated Expenses 41500
I want to include other costs associated
with my event
No
Section 5: Available Funding
Describe the funding source in the field
below
City of Vallejo
Funding source status Anticipated
Amount of funding 15000

1. I would like it include another funding
source
Yes
Describe the funding source in the field
below
Variety of Funder/Sponsors specializing in Birding events Funding source status Anticipated
Amount of funding 15000

2. I would like it include another funding
source
Yes
Describe the funding source in the field
below
Local Vendor registration fees
Funding source status Anticipated
Amount of funding 5000

3. I would like it include another funding
source
No
Section 6: Event Revenue
Date and Year Event Occurred 1/31/25
Net Revenue 0
Date and Year Event Occurred 2024
Net Revenue 0
Section 7: Affidavit and Signature
Signature

AFFIDAVIT OF APPLICANT
Print Name of Applicant Tom Bartee
Title Chair
Applicant Signature
Date Feb 19, 2024
Print Name Tom Bartee
Title (select one) Chief Financial Officer
Signature
Date 02/19/24
Form Name: Special Events Sponsorship Grant Program Application Submission Time: February 15, 2024 8:10 pm
Browser: Safari 17.2 / OS X
IP Address: 107.77.212.199
Unique ID: 1195080874
Location: 34.0544, -118.244
Event Name August Summer Nights
Event Date(s) 8/1, 8/8, 8/15, 8/22, 8/29
Event Location 200, 300, and 400 Block of Georgia Street and Marin between Virginia St. and Georgia St.

Vallejo, CA 94590
Event Organization Vallejo First Corporation (dba Vallejo Main Street) Organization Type 501(c)3
Anticipated Attendance 6500
Award Amount Requested 40000
Organization Address P.O. Box 4648
Vallejo, CA 94590
Applicant Name Alexander Matias
Phone (707) 213-6692
Email [email protected]

Building on the successful 2023 August Summer Night series in the historic downtown district, Vallejo Main Street will host a series of weekly Thursday events in August 2024 for Vallejo residents that include live music, food and entertainment.

2.2.1 Enhance economic development August Summer Nights enhances economic development by increasing foot traffic to the downtown area which benefits small businesses, and showcasing the diversity of service providers here in Vallejo who set up pop-up shops. Many business owners and service providers from across the city participated in the 2023 August Summer Night series and expressed excitement at the possibility of doing so again in August 2024.

Encourage community participation and
promote arts and cultural growth
The August Summer Night Series saw north of 5000 visitors from across Vallejo participate and enjoy entertainment provided over the course of the month. The series also enjoyed from artist participation that showcased our city's shared values and culture. Vallejo Main Street was very intentional in ensuring inclusive participation from our partners and programming for our residents and plans to do the same with the 2024 series.

2.2.2 Provide a rich variety of festivities
for residents and visitors
The August Summer Night Series in 2024 will have activities for families and kids that allow for participation and enjoyment similar in nature to the festivities available as part of the 2023 series.

Section 3: Financial Capabilities and Event Execution

3.1 Ability to produce a profitable or
break-even event measured on a cash
basis
Vallejo Main Street has a 22 year track record of producing profitable events on a cash basis leveraging vast experience on its team and relationships across the region. Specifically in 2023, Vallejo Main Street produced a total of four events that were all profitable and some were produced with limited resourcing. We plan to apply our learning and experiences from the 2023 August Summer Night series to similarly produce a profitable or break-event 2024 August Summer Night series.

3.2 Extent of diversified financial
support and in-kind contributions
and/or volunteer resources
Vallejo Main Street enjoys diversified financial support from individuals, businesses, and regional stakeholders that it plans to tap into to produce the 2024 August Summer Night series. Our goal is to ensure both the short-and-long-term success of these events for the benefit of our residents and downtown small businesses. For the 2023 August Summer Night series we received in-kind contributions and volunteer resources from many local organizations and given our long-standing relationships we are confident we'll be able to count on them again this summer.

3.3 Ability and experience in producing
a well-planned and safe event
Vallejo Main Street's Board of Directors in partnership with community based organizations, the City of Vallejo and other aligned entities successfully carried out the 2023 August Summer Night series. We applied for the relevant permits at the city and county level, passed health and safety inspections and retained security services to ensure the safety of our residents. We will leverage our experience and successful track record to produce a similar event in 2024.

3.4 Depth of managerial and
organizational capacity
The Vallejo Main Street organization enjoys decades of managerial experience in both the private and public sector and substantial organizational capacity in the partnerships it has with other community based organizations in Vallejo, a growing volunteer program and a robust board of directors. On managerial experience, the board enjoys substantial experience from leaders who have overseen public and private entities and teams, as well as business owners, event planners, designers, and educators, just to name a few. Moreover, our team has experience carrying out the events that we're requesting funding for this year.

Section 4: Event Budget/Anticipated Expenses Group expenses into major categories below.

Specify up to five other categories.

City of Vallejo Services (Police, Fire,
Public Works on day(s) of event)
0 Permit Fees 2300
Event Staff - None City of Vallejo
Services
450
Promotion and Marketing 450
Venue 0
Stage/Tent/Canopy Set Up 4000
Decoration/Other Site Set Up 6500
Supplies and Equipment 450
Food/Catering 3000
Program/Activities/Performances 22020
Security 3000
Portable Toilets 1249
Trash, Recycling, Compost, and Related
Services
1554
Other Vendors 5000
Total Anticipated Expenses 46527
I want to include other costs associated
with my event
No
Section 5: Available Funding
Describe the funding source in the field
below
Vallejo Special Event Sponsorship Program (VSEP)
Funding source status Anticipated
Amount of funding 40000

1. I would like it include another funding
source
Yes
Describe the funding source in the field
below
Valero Energy Foundation
Funding source status Anticipated
Amount of funding 2500

2. I would like it include another funding
source
Yes
Describe the funding source in the field
below
Central Corp Restoration Corp.

Funding source status Anticipated
Amount of funding 4800

3. I would like it include another funding
source
Yes
Describe the funding source in the field
below
Legal Mind Services
Funding source status Anticipated
Amount of funding 1000

4. I would like it include another funding
source
Yes
Describe the funding source in the field
below
Vendor Booths - August Summer Nights
Funding source status - Copy Anticipated
Amount of funding 1500

5. I would like it include another funding
source
Yes
Describe the funding source in the field
below
Membership & Sponsorships
Funding source status - Copy Anticipated
Amount of funding 3000

6. I would like it include another funding
source
Yes
Describe the funding source in the field
below
Community Foundation Grants
Funding source status Anticipated
Amount of funding 2000

7. I would like it include another funding
source
No
Section 6: Event Revenue
Date and Year Event Occurred 2023
Net Revenue 39692
Date and Year Event Occurred N/A
Net Revenue -18
Section 7: Affidavit and Signature
Signature

AFFIDAVIT OF APPLICANT
Print Name of Applicant Alexander Matias
Title President
Applicant Signature
Date Feb 15, 2024
Print Name Thomas Pezzuto
Title (select one) Treasurer
Signature
Date 02/15/24
Form Name: Special Events Sponsorship Grant Program Application Submission Time: February 18, 2024 6:29 pm
Browser: Chrome 121.0.0.0 / Windows
IP Address: 76.246.2.82
Unique ID: 1195819313
Location: 38.1043, -122.2442
Event Name Hispanic Heritage Month Exhibit
Event Date(s) September 14, 2024- October 15, 2024
Event Location Vallejo Naval & Historical Museum
734 Marin St
Vallejo, CA 94590
Event Organization Vallejo Naval & Historical Museum
Organization Type 501(c)3
Anticipated Attendance 900 during the 30 day period of exhibit Award Amount Requested $9650.00
Organization Address 734 Marin St
Vallejo, CA 94590
Applicant Name Trevor Allen
Phone (707) 643-0077
Email [email protected]

The Hispanic Heritage Month Exhibit celebrates the rich cultural heritage and contributions of Hispanic and Latino communities in Vallejo. It features various artifacts, artworks, photographs, and interactive children's displays showcasing Hispanic culture's diverse traditions, history, and achievements. The event relates well to the museum's mission, providing visitors with an educational and immersive experience. It serves as a platform for cultural exchange and understanding, making it an ideal venue for showcasing the significance of Hispanic heritage, history, and traditions.

This year, Vallejo Naval & Historical Museum will highlight the Hispanic community's stories and experiences through the carefully curated exhibit "Herencia Viva: Past to Future," which translates to "Living Heritage," suggesting Hispanic culture's dynamic and ongoing nature. By including "Past to Future," the title signifies an exploration of Hispanic contributions across time, from its historical roots in Vallejo to its evolving influence on the future. This title embodies the vibrancy, continuity, and forward-looking spirit of Hispanics making a difference in our community, inviting visitors to engage with its living legacy, and fostering appreciation and recognition of their cultural impact on our city. Our first Hispanic Heritage Month Exhibit was in 2022 in partnership with Marisela Barbosa (Lead guest curator), and it was well received. It brought many Latinos to the museum for the first time. Last year, the exhibit theme was " Our Ancestors Roots." it was very successful and engaging since it included a variety of cultures from several Latino-American countries.

2.2.1 Enhance economic development The Hispanic Heritage Month Exhibit enhances economic development in several ways:

Promotion of Local Artists and Artisans: Exhibits often feature artworks and crafts created by local Hispanic artists and artisans. By showcasing and selling their work, the exhibit supports these individuals economically and promotes the growth of the local arts scene.

Tourism and Cultural Exchange: Hosting such exhibits can attract tourists and visitors interested in learning about Hispanic heritage. Visitors can boost local businesses such as restaurants and shops, stimulating economic activity in the surrounding area.

Community: emphasizing the positive aspects of Vallejo's community can serve as a catalyst for uplifting the community as a whole. By spotlighting its strengths, such as its cultural diversity, historical significance, and artistic expression, residents may feel a sense of pride and connection to their city. This, in turn, can foster a greater understanding of unity and cooperation among community members, leading to collaborative efforts to address challenges and create positive change.

Partnerships and Sponsorships: Collaborating with local businesses, organizations, and sponsors can provide financial support for the exhibit while promoting their brands or services. These partnerships can lead to mutually beneficial relationships that contribute to economic development.

Encourage community participation and
promote arts and cultural growth
Encouraging community participation and promoting arts and cultural growth are essential aspects of a Hispanic Heritage Month exhibit. Here's how such an exhibit achieves these goals:

Inclusive: The display is inclusive not only of culture but also of interactive elements, activities for young kids, and participation from community members of all ages and backgrounds. This inclusivity fosters a sense of belonging and ownership among residents, enabling them to engage with their cultural heritage.

Community Collaboration: Involving local artists, historians, educators, and community leaders in the planning and execution of the exhibit ensures that it reflects the interests and perspectives of the community. Collaborative efforts strengthen community bonds and empower individuals to contribute their knowledge and talents to the cultural narrative.

Cultural Exchange: Exhibits provide a platform for cultural exchange, where community members can share their traditions, stories, and experiences with one another. This exchange of ideas fosters mutual understanding and appreciation, enriching the community's cultural fabric.

Youth Engagement: Engaging young people in this year's exhibit cultivates an appreciation for their heritage, nurtures future leaders, and advocates for cultural preservation.

Promotion of Local Artists: Showcasing the work of local Hispanic artists and artisans provides them with exposure and promotes the growth of the local arts scene. This support encourages artistic expression and creativity within the community, contributing to cultural vibrancy and growth.

Networking Opportunities: The exhibit serves as a meeting place for community members, artists, educators, and cultural organizations, fostering networking opportunities and collaborations that extend beyond the exhibit's duration.

2.2.2 Provide a rich variety of festivities
for residents and visitors
Opening Ceremony: The month-long celebration starts with an opening ceremony featuring traditional music, dance performances, and speeches by community leaders highlighting the significance of Hispanic heritage.

This is also an opportunity to ask attendees to help our museum by providing a monetary contribution for future exhibits.

Cultural Performances: During opening day, we have a series of cultural performances showcasing various aspects of Hispanic culture.

Food: Food is an integral part of Hispanic culture; during the opening reception, we provide visitors with various Hispanic cuisines, from Mexican tacos to Pupusas and delicious desserts. The opening reception will feature a delectable array of culinary delights, showcasing Hispanic cuisine's diverse flavors and traditions. From the savory aromas of Mexican dishes to the warm, comforting scent of freshly made Pupusas, guests will be invited to indulge in a feast for the senses. The event will also include a delightful selection of traditional Hispanic desserts, offering a sweet conclusion to the culinary journey. Through this celebration of food, visitors will have the opportunity to experience the rich cultural heritage of the Hispanic community and the vital role that cuisine plays in bringing people together. All food will be from local restaurants and caterers.

Art Exhibitions: We host exhibitions featuring works by Hispanic artists, ranging from traditional folk art to contemporary pieces, providing opportunities for residents and visitors to appreciate the richness and diversity of Hispanic artistic expression.

Educational Panel: Hosting a panel discussion and presentation on Hispanic history, heritage, and the impact of Latinos in Vallejo.

Section 3: Financial Capabilities and Event Execution

3.1 Ability to produce a profitable or
break-even event measured on a cash
basis
Our organization is committed to ensuring the financial sustainability of our events. We employ rigorous financial planning and management practices to maximize revenue and control costs, aiming to achieve profitability or break-even status on a cash basis. Our approach includes:

A revenue generation plan that includes the following:

Entrance fee(donation): Charge admission fees for panel talk in Hispanic Heritage Month.

Sponsorship: Secure sponsorships from local businesses, corporations, and organizations interested in reaching the event's audience. In return, offer various levels of visibility and recognition, such as logo placement, booth space, or verbal acknowledgments during the event.

Merchandise Sales: Sell merchandise related to the event, such as T-shirts, posters, or artisan crafts, books to generate additional revenue.

Food and Beverage Sales:

Expense Management:

Our budget will be monitored to make sure that we are on target. We have created a detailed budget outlining all expected expenses, including venue rental, performer fees, marketing costs, staffing, and supplies. Monitor actual spending closely to stay within budget.

Volunteer Recruitment: Utilize volunteers for tasks such as event setup, ticket sales, and customer service to reduce the need for paid staff.

Marketing Efficiency: Focus marketing efforts on low-cost or free channels, such as social media, email newsletters, and community partnerships, to minimize advertising expenses.

Resource Sharing: Explore opportunities to share resources, such as equipment or facilities, with other organizations or events to reduce costs.

In the last two exhibits, Marisela Barbosa has shared several items for the exhibits, such as Flags, pole stands, and other items.

Financial Monitoring:

Cash Flow Management: Monitor cash flow closely to ensure sufficient funds to cover expenses as they arise.

Regular Reporting: Generate financial reports regularly to track revenue, expenses, and profitability throughout the event planning and execution process.

Adjustments: Make adjustments to the event plan as needed based on financial performance, cutting unnecessary expenses.

3.2 Extent of diversified financial
support and in-kind contributions
and/or volunteer resources
The extent of diversified financial support, in-kind contributions, and volunteer resources can significantly impact the success and sustainability of a Hispanic Heritage Month event. We seek:

Financial Support:

Seek financial support from various sources, including government grants, corporate sponsorships, individual donors, and fundraising events. We will reach out to previous donors to encourage them to participate.

Diversify funding streams to reduce reliance on any single source, increasing financial stability.

Establish partnerships with local businesses, community organizations, and philanthropic foundations to secure financial backing for the event.

Create sponsorship packages offering different levels of benefits and recognition to attract sponsors with varying budgets and interests.

Allocate funds strategically to cover essential expenses such as venue rental, performer fees, marketing, and logistics while maximizing the impact of each dollar spent.

In-Kind Contributions:

Solicit in-kind contributions from businesses and individuals willing to donate goods or services needed for the event.

Printing services, catering, transportation, and promotional materials. In the last two years, we had several partners that partnered and donated printing services
Volunteer Resources:

The exhibit is set up by volunteers with the assistance of one staff member.

We plan this year to tap into existing networks, such as schools, universities, churches, and community groups, to recruit volunteers with diverse skills and backgrounds.

3.3 Ability and experience in producing
a well-planned and safe event
For the last two years, it has been privileged to collaborate with Marisela Barbosa as our lead guest curator for the Hispanic Heritage Month exhibit.

Marisela's exceptional skills and experience have been invaluable in ensuring the success of this event.

Marisela brings a wealth of expertise in planning, organizing, and executing cultural events. Her proven ability to lead teams and manage complex projects has been instrumental in creating a well-planned and safe exhibit that celebrates Hispanic heritage. In addition, Marisela's deep understanding of Hispanic culture and heritage, as she is the author of Hispanics and Latinos in Vallejo, combined with her strong network of local artists and businesses, has enabled us to curate a diverse and impactful exhibit that genuinely reflects the rich tapestry of Hispanic culture.

With Marisela's involvement, we are confident that the upcoming Hispanic Heritage Month exhibit will continue to be a culturally enriching and economically beneficial event for all involved.

3.4 Depth of managerial and
organizational capacity
The museum's administrative and organizational capacity encompasses various elements that contribute to its effective operation, management, and fulfillment of its mission. Here are some critical aspects of the administrative and organizational capacity of the museum:

Leadership: We have a paid Executive Director, two staff members, and several volunteers.

Governance: The museum has a board of trustees or directors responsible for oversight and decision-making on policies and procedures to guide governance practices. They set up effective governance structures to ensure accountability, transparency, and adherence to ethical standards.

Financial Management: This includes budgeting, fundraising, grant management, revenue generation, and prudent fiscal stewardship to ensure the efficient use of resources.

Facilities and Operations Management: Ensuring museum facilities' proper maintenance and security is essential for visitor safety and satisfaction.

This includes facilities management, security protocols, emergency preparedness, and compliance with regulatory standards.

Marketing and Outreach: Effective marketing and outreach efforts are essential for attracting visitors, engaging the community, and promoting the museum's programs and initiatives. By effectively managing all aspects of managerial and organizational capacity, the Vallejo Naval and Historical Museum can fulfill its missions, serve its communities, and contribute to preserving and celebrating cultural heritage for present and future generations.

Section 4: Event Budget/Anticipated Expenses Group expenses into major categories below.

Specify up to five other categories.

City of Vallejo Services (Police, Fire,
Public Works on day(s) of event)
0 Permit Fees 0
Event Staff - None City of Vallejo
Services
2000
Promotion and Marketing 250
Venue 2900
Stage/Tent/Canopy Set Up 0
Decoration/Other Site Set Up 250
Supplies and Equipment 3000
Food/Catering 1000
Program/Activities/Performances 250
Security 0
Portable Toilets 0
Trash, Recycling, Compost, and Related
Services
0 Total Anticipated Expenses 9650
I want to include other costs associated
with my event
No
Section 5: Available Funding
Describe the funding source in the field
below
Vallejo SESP Award
Funding source status Anticipated
Amount of funding 9650

1. I would like it include another funding
source
Yes
Describe the funding source in the field
below
Sponsorships
Funding source status Anticipated
Amount of funding 2000

2. I would like it include another funding
source
Yes
Describe the funding source in the field
below
In Kind Donations
Funding source status Anticipated
Amount of funding 1000
Section 6: Event Revenue
Date and Year Event Occurred September 2022
Net Revenue 6150
Date and Year Event Occurred September 2023
Net Revenue 0
Section 7: Affidavit and Signature
Signature

AFFIDAVIT OF APPLICANT
Print Name of Applicant Trevor Allen
Title Executive Director, Vallejo Naval and Historical Museum Applicant Signature
Date Feb 16, 2024
Print Name Ravi Shankar, Board Treasurer for the Vallejo Naval and Historical Museum
Title (select one) Treasurer
Signature
Date 02/12/24
Form Name: Special Events Sponsorship Grant Program Application Submission Time: February 17, 2024 1:55 pm
Browser: Safari 16.5 / OS X
IP Address: 73.185.37.85
Unique ID: 1195578508
Location: 38.6019, -121.5004
Event Name Vallejo Harvest Festival
Event Date(s) October 26, 2024
Event Location 200 Block Georgia street - Sacramento
236 Georgia Street
Vallejo , CA 94590
Event Organization Lady Echelon Project, Inc
Organization Type 501(c)3
Anticipated Attendance 100+
Award Amount Requested 12,763
Organization Address 236 Georgia Street
Suite 102
Vallejo, CA 94590
Applicant Name Ada Brown
Phone (510) 712-3488
Email [email protected]

The Vallejo Harvest Festival organized by this non-profit organization supporting youth exposure activities and workforce preparation is a vibrant celebration of community spirit and empowerment. The nature of the festival is one of inclusivity and diversity, bringing together people of all ages and backgrounds to enjoy a variety of activities and experiences.

From pumpkin carving contests to live music performances, there is something for everyone to participate in and enjoy.

In terms of structure, the festival is carefully planned and executed to ensure a seamless and engaging experience for all attendees. Various booths and stations are set up to showcase the talents and skills of the youth involved in the program, allowing them to gain valuable experience in interacting with the public and showcasing their work. Workshops and seminars focusing on workforce preparation are also integrated into the festival program, providing valuable resources and information to young individuals looking to enter the job market.

The vision behind this fall festival is to not only provide a fun and memorable experience for the community but also to promote the mission of the non-profit organization in supporting youth development and career readiness. By combining entertainment with education and skill-building opportunities, the festival aims to inspire and empower the next generation of leaders and professionals. Overall, this October fall festival serves as a platform for fostering creativity, confidence, and growth among the youth participants while raising awareness and support for the organization's impactful work.

2.2.1 Enhance economic development Our Vallejo Harvest Festival can significantly contribute to enhancing economic development in several ways. Firstly, such an event can attract a large number of attendees, including visitors from neighboring areas, leading to increased foot traffic for local businesses. This influx of people can result in higher sales for vendors, restaurants, and other establishments in the vicinity of the festival, thereby boosting the local economy.

Secondly, the festival can provide a platform for young entrepreneurs to showcase their products or services. By offering booth spaces or sponsorship opportunities to the surrounding budding businesses, we can also support the growth of small enterprises within the community. This exposure can help these entrepreneurs gain visibility, attract new customers, and potentially expand their operations, contributing to the economic vitality of the area.

Additionally, our festival can serve as a networking hub, bringing together community members, business owners, and potential investors. This networking opportunity can lead to collaborations, partnerships, and investments that foster economic growth and innovation. By creating a vibrant and engaging event, we believe we can help create a positive economic ripple effect that benefits the entire community.

Encourage community participation and
promote arts and cultural growth
We have always pride ourselves in offering culturally and socially relevant programs to the youth and any community we support. We have found our past programs and events to be successful because of the strong partnerships and collaboration with other non profit organizations we've created within Vallejo.

By encouraging community involvement and providing opportunities for individuals to engage in artistic and cultural activities which will include art exhibits , music performances, live entertainment and dance for cultural growth it is important for us to celebrate diversity and inclusivity. We highlight and showcase various cultural traditions present within the community.

We believe our youth programs and events promote leadership skills among the youth and contribute to economic growth and stability for the families we serve. We've been thrilled to see increased engagement and participation in our programs and services over the years and feel this grant will help us acheive this. Overall our commitment to the community has been well-received, and we look forward to expanding our offerings in the future.

2.2.2 Provide a rich variety of festivities
for residents and visitors
To provide a rich variety of activities for residents and visitors attending the October fall festival, we can incorporate a range of entertainment options and attractions. One idea is to set up different themed zones within the festival grounds, such as a pumpkin patch for families to pick their own pumpkins, a live music stage featuring local bands, a food court with a diverse selection of vendors offering seasonal treats, interactive art projects for attendees to join in creating artwork, and a vendor market showcasing handmade goods from local artisans.

Additionally, we plan to create spaces for relaxation and socializing, like designated park areas with rental furniture for attendees to relax and enjoy the celebrations. By providing a wide range of festivities we want to ensure that there is something for everyone to enjoy at this event.

Section 3: Financial Capabilities and Event Execution

3.1 Ability to produce a profitable or
break-even event measured on a cash
basis
Our past community events were successful because of our expansion to the community and local entities within the city for sponsorship and partnerships with other local non profits. Either the sponsor/ partner would support financially or an in-kind donation to help cover event cost. In the past we sought out sponsorships from local businesses or organizations that align with the mission of the non profit, we controlled cost by minimizing expenses. We also conducted a thorough financial analysis to evaluate the success and identified areas of improvement. By implementing these strategies and closely monitoring the financial aspects of the event , has produced a break-even event measured on cash basis.

3.2 Extent of diversified financial
support and in-kind contributions
and/or volunteer resources
Financial support may come from a variety of sources, including corporate sponsorship, individual donations, grants and fundraising activities. In kind contributions involve donations of goods or services, such as food, beverages, space, printing service or equipment rentals. Volunteers resources are always helpful when individuals are available; volunteers are helpful in many ways, such as guest registration, set-up and breakdown and much more. We often rely on a combination of these forms of support to make the community events successful and impactful. By leveraging diverse sources funding, in-kind donations , and volunteer assistance, we can maximize our resources and create memorable experiences for the community while fulfilling our mission and goals.

3.3 Ability and experience in producing
a well-planned and safe event
When we plan an event, there are several key experiences and abilities that can help ensure the event is well-pland and safe for all attendees.

Firstly, experience in event planning and management is crucial. This includes creating a detailed event timeline, coordinating logistics such as venue selection, permits, and equipment rentals, as well as managing communication with vendors, sponsors, and attendees.

Additionally, having a strong understanding of safety protocols and risk management is essential. This may involve conducting thorough risk assessments, implementing emergency response plans, ensuring proper insurance coverage, and adhering to health and safety regulations. The ability to anticipate potential issues and plan accordingly can help mitigate risks and create a safe environment for everyone involved.

Furthermore, effective communication and teamwork skills are important for coordinating all aspects of the event. Clear communication among staff, volunteers, vendors, and attendees can help ensure that everyone is aware of their roles and responsibilities, as well as any safety guidelines or procedures in place. By leveraging these experiences and abilities, our organizations can successfully produce well-planned and safe events that leave a positive impact on their community.

3.4 Depth of managerial and
organizational capacity
This event will be staffed by the Director, Board Members, the Director of operations, and 15 volunteers. Our nonprofit organization boasts a robust organizational capacity that positions us well to host an engaging and successful October festival. Our team is comprised of dedicated individuals with a diverse range of skills and expertise, allowing us to effectively plan and execute events of varying scales. From event coordination and logistics to marketing and community outreach, our staff members are well-equipped to handle the myriad tasks involved in hosting a festival.

Furthermore, our organization has established strong partnerships within the community that can be leveraged to secure sponsorships, vendors, collaborations with other non profits and volunteers for the October festival.

These connections not only enhance our event-planning capabilities but also help us broaden our reach and maximize participation in the festival.

With a solid foundation of support and resources, we are confident in our ability to create a memorable and impactful event that will benefit both our organization and the community at large.

Section 4: Event Budget/Anticipated Expenses Group expenses into major categories below.

Specify up to five other categories.

City of Vallejo Services (Police, Fire,
Public Works on day(s) of event)
0 Permit Fees 1513
Event Staff - None City of Vallejo
Services
0 Promotion and Marketing 800
Venue 0
Stage/Tent/Canopy Set Up 3000
Decoration/Other Site Set Up 1000
Supplies and Equipment 1050
Food/Catering 0
Program/Activities/Performances 3600
Security 800
Portable Toilets 600
Trash, Recycling, Compost, and Related
Services
200
Other Vendors 0
Total Anticipated Expenses 12763
I want to include other costs associated
with my event
No
Section 5: Available Funding
Describe the funding source in the field
below
Upon approval we will be seeking funding from past sponsors, individual donations, and our own fund raisers. We will also seek new partners.

Funding source status Anticipated
Amount of funding 6000

1. I would like it include another funding
source
No
Section 6: Event Revenue
Date and Year Event Occurred 10/23/2022
Net Revenue 1000
Date and Year Event Occurred n/a
Net Revenue 0
Section 7: Affidavit and Signature
Signature

AFFIDAVIT OF APPLICANT
Print Name of Applicant Ada Brown
Title CEO- Founder
Applicant Signature
Date Feb 17, 2024
Print Name Jon Eason
Title (select one) Treasurer
Signature
Date 02/17/24
Form Name: Special Events Sponsorship Grant Program Application Submission Time: December 20, 2023 10:44 pm
Browser: Chrome 120.0.0.0 / Windows
IP Address: 24.6.111.72
Unique ID: 1176660196
Event Name Vallejo 2nd Friday Artwalk
Event Date(s) Every second Friday from 02/ 25 to 12/25
Event Location Downtown Vallejo - Marin Street between Georgia and Virginia Streets Vallejo, CA 94590

Event Organization Solano County Arts Council
Organization Type 501(c)3
Anticipated Attendance 300-1500
Award Amount Requested 40,000
Organization Address 344 Benson Ave
Vallejo, CA 94590

Applicant Name Carmen Slack
Phone (707) 712-3321
Email [email protected]

The Vallejo 2nd Friday Artwalk is a free recurring event that takes place on the second Friday of each month in Downtown Vallejo, California. We are celebrating our 100th Artwalk in 02/24.

The event aligns well with our organization's mission, purpose, and goals that supports local art and culture. By participating in or supporting the Vallejo 2nd Friday Artwalk, our organization contributes to the growth of the local economy, arts scene, promote businesses, community involvement, and encourage creativity, which aligns with our broader mission to enrich and engage with the local community through artistic and cultural initiatives.

The vision of the Vallejo 2nd Friday Artwalk is to create a vibrant and inclusive arts community in Vallejo, fostering creativity and cultural engagement. It provides a free platform for artists to connect with the public, and for the community to appreciate and support local artistry and merchants.

2.2.1 Enhance economic development Vallejo Artwalk demonstrates support for the city's SESP program goals by contributing to economic growth, community engagement, cultural enrichment, tourism promotion, collaborative partnerships, sustainable practices, and the overall quality of life in Vallejo.

Vallejo Artwalk involves collaborations between artists, businesses, and community organizations. These partnerships promote synergy and collective action, which is a key aspect of the SESP program's approach to addressing citywide challenges.

Vallejo Artwalk contributes to economic growth every month by attracting visitors to Vallejo, resulting in increased sales for local merchants and businesses. This aligns with the SESP program's goal of promoting economic prosperity within the city.

Encourage community participation and
promote arts and cultural growth
Vallejo Artwalk is designed to be an inclusive event that welcomes people of all ages and backgrounds. This inclusivity fosters a sense of community and encourages a diverse range of participants. Vallejo Artwalk provides a platform for local artists to showcase their work. This not only supports local talent but also encourages artists to engage with the community directly, allowing for meaningful interactions and feedback.

Artwalk's collaboration with local businesses, schools, and cultural organizations enhances community participation and provides additional resources for arts and cultural growth.

By offering this rich variety of festivities, the Vallejo Artwalk creates an inclusive and vibrant cultural experience that appeals to a wide audience, making it an enjoyable and memorable event for both residents and visitors alike.

2.2.2 Provide a rich variety of festivities
for residents and visitors
At Vallejo Artwalk, residents and visitors can enjoy free live performances, including music concerts, dance performances, street performances, poetry, theater shows, and film showings, adding a dynamic and entertaining element to the event.

Section 3: Financial Capabilities and Event Execution

3.1 Ability to produce a profitable or
break-even event measured on a cash
basis
Vallejo Artwalk carefully manages its expenses and budget to ensure it remains financially sustainable while staying true to its mission of providing free access to the community. Additionally, long-term sustainability requires a mix of revenue sources and ongoing community support. While the Vallejo Artwalk is free for all attendees and vendors, profitability or breaking even on a cash basis can be challenging for such events that rely on community engagement and public access. However, Vallejo Artwalk has strategies and revenue streams that organizers have created to help cover costs and generate income. Sponsorships from local businesses, organizations, and government entities that align with the goals and values of Vallejo Artwalk provides financial support, in-kind donations, and help cover specific event expenses.

3.2 Extent of diversified financial
support and in-kind contributions
and/or volunteer resources
In the last 9 years the extent to which Vallejo Artwalk receives diversified financial support in-kind contributions, and volunteer resources varies from year to year and depends on the efforts of the event's organizers, the level of community engagement, and the willingness of local businesses and individuals to support the event.

Working closely with the Vallejo Artwalk team, the Vallejo branch of the Solano County Arts Council assists in assessing the impact and outcomes of the event, helping to collect data, measure success, and report on the event's contributions to the local arts scene.

The extent of the Solano County Arts Council's support depends on their resources, priorities, and the specific needs and goals of the Vallejo Artwalk. Collaborative efforts between the Arts Council and the Artwalk organizers enhance the event's success and sustainability while strengthening the Community.

3.3 Ability and experience in producing
a well-planned and safe event
The Vallejo Artwalk's ability to produce a well-planned and safe event is influenced by the experience and expertise of the organizers. The Artwalk team have a history of successfully hosting previous Artwalks and similar events, it indicates their ability to plan and execute events effectively.

Safety is a top priority. The organizers have measures in place to address potential safety concerns, including crowd control, first aid stations, security personnel, and emergency response plans.

The Artwalk Team provides training for volunteers and event staff to handle various situations, including emergencies, conflicts, and first aid.

3.4 Depth of managerial and
organizational capacity
The Artwalk Team is a valuable resource for the Vallejo Artwalk, helping to strengthen its organizational capacity, secure resources, and promote its role as a cultural and community-building event in the region. Their leadership and collaboration contributes to the long-term success and sustainability of the Vallejo Artwalk. The Team Leader plays a pivotal role in providing leadership, guidance, and strategic direction for the Vallejo Artwalk. Their experience and knowledge of the arts and cultural sector can be invaluable in shaping the event. The collective experience of the organizers, volunteers, and partners involved in the Artwalk contribute to the event's capacity. Experienced event planners, marketing professionals, and artists enhance the planning and execution.

A capacity for evaluation and learning from past events is important.

Organizers assess each Artwalk's successes and areas for improvement to enhance their capacity to continually improve the event.

Section 4: Event Budget/Anticipated Expenses Group expenses into major categories below.

Specify up to five other categories.

City of Vallejo Services (Police, Fire,
Public Works on day(s) of event)
0 Permit Fees 6663
Event Staff - None City of Vallejo
Services
45000
Promotion and Marketing 6300
Venue 0
Stage/Tent/Canopy Set Up 0
Decoration/Other Site Set Up 4300
Supplies and Equipment 5800
Food/Catering 0
Program/Activities/Performances 5205
Security 1800
Portable Toilets 1506
Trash, Recycling, Compost, and Related
Services
1713
Other Vendors 1200
Total Anticipated Expenses 80000
I want to include other costs associated
with my event
No
Section 5: Available Funding
Describe the funding source in the field
below
SESP Award $40000 - 50% Plus 50% from Solano County Arts Council -$40,000
Funding source status Confirmed
Amount of funding 40000

1. I would like it include another funding
source
No
Section 6: Event Revenue
Date and Year Event Occurred 2022 and 2023 The survey concluded that merchants made 80-100% more when Artwalk occured
Net Revenue 0
Date and Year Event Occurred 2022 and 2023
Net Revenue 0
Section 7: Affidavit and Signature
Signature

AFFIDAVIT OF APPLICANT
Print Name of Applicant Carmen Slack
Title Executive Director
Applicant Signature
Date Dec 20, 2023
Print Name Jerome Russell
Title (select one) Chief Financial Officer
Signature
Date 12/20/23
Form Name: Special Events Sponsorship Grant Program Application Submission Time: February 12, 2024 4:33 pm
Browser: Chrome 116.0.0.0 / OS X
IP Address: 185.228.19.27
Unique ID: 1193839035
Event Name Visions of the Wild
Event Date(s) September 12-14, 2024
Event Location Various Locations Downtown Vallejo
Vallejo, CA 94590

Event Organization Solano County Arts Council (Fiscal Sponsor) Organization Type 501(c)3
Anticipated Attendance 1000
Award Amount Requested 7000
Organization Address P.O. Box 869
Vallejo, CA 94590

Applicant Name Hannah Dunton
Phone 18312413137
Email [email protected]

Visions of the Wild is a three-day festival in Vallejo with the purpose of connecting nature, culture, and community. Or, to put it another way, we believe the arts are a great way to bring people to nature. Originally created as a celebration of the Wilderness Act, the US Forest Service has continued to support the event as it explored themes such as Transforming Fire, Exploring the 38th Parallel, Wild H20, and various important environmental topics relevant to Vallejo and California.

During each festival, a team of volunteers designs and creates engaging activities, such as speaker presentations, art exhibits, and film screenings.

Many years have also included trips, concerts and various other interactive activities.

One of the goals of Solano County Arts Council is to make art accessible to all. Visions of the Wild has operated as an equitable event, with all activities either free to the public or greatly discounted.

2.2.1 Enhance economic development Each year, the vast majority of Visions of the Wild expenses come from purchasing products and services (such as print material, catering, and venue rental) from Vallejo vendors and suppliers. The event also works with the local artist community to feature their art or commission new pieces of art.

The event also draws participation from nearby communities to downtown Vallejo.

Encourage community participation and
promote arts and cultural growth
The event encourages community participation by making the activities equitable and inclusive. All of the activities are free or discounted. Aside from reaching out to the community through various local media forms, last year volunteers stationed a table at the Downtown Farmer's Market over multiple weeks. The goal was to invite and encourage Vallejo residents to attend the events, regardless of their financial situation.

Each activity is related to the art and/or the environment, and it encourages the participants to see the natural world around them in a different light.

2.2.2 Provide a rich variety of festivities
for residents and visitors
Each festival (excluding the pandemic year), the activities included:

An opening night with a keynote speaker
An art exhibit or activity involving local art
A selection of films from the nationally acclaimed Wild & Scenic film festival A Nature Discovery Zone for families
Some years included additional activities, such as:

A Chalk Art festival
Trips on a river boat
Campfire sing-alongs
Concerts

Section 3: Financial Capabilities and Event Execution

3.1 Ability to produce a profitable or
break-even event measured on a cash
basis
Because of the free and equitable nature of the festival, Visions of the Wild does not seek to produce a profit. The event is scalable based on the funding we receive, which is why some years can produce additional activities in addition to the core activities.

The festival has been able to break-even for 8 years.

3.2 Extent of diversified financial
support and in-kind contributions
and/or volunteer resources
Visions of the Wild is organized and executed by volunteers. Our primary financial support has come from the US Forest Service. We also raise funds from art and alcohol sales during the event.

This year, we are also seeking sponsorship from various organizations.

3.3 Ability and experience in producing
a well-planned and safe event
We have produced a well-planned and safe event for eight Visions of the Wild festivals. We purchase all necessary insurances required by our venues.

3.4 Depth of managerial and
organizational capacity
Visions of the Wild is managed and organized by a volunteer team of 7-10 core team members who meet once per month, with increasing frequency closer to the festival.

Separate committees are formed around each activity to ensure the success of that particular activity.

Section 4: Event Budget/Anticipated Expenses Group expenses into major categories below.

Specify up to five other categories.

City of Vallejo Services (Police, Fire,
Public Works on day(s) of event)
0 Permit Fees 300
Event Staff - None City of Vallejo
Services
0 Promotion and Marketing 8000
Venue 3500
Stage/Tent/Canopy Set Up 0
Decoration/Other Site Set Up 900
Supplies and Equipment 8000
Food/Catering 3000
Program/Activities/Performances 2500
Security 0
Portable Toilets 200
Trash, Recycling, Compost, and Related
Services
0 Other Vendors 0
Total Anticipated Expenses 26400
I want to include other costs associated
with my event
No
Section 5: Available Funding
Describe the funding source in the field
below
US Forest Service
Funding source status Anticipated
Amount of funding 20000

1. I would like it include another funding
source
Yes
Describe the funding source in the field
below
Vallejo Special Event Sponsorship Program
Funding source status Anticipated
Amount of funding 10000

2. I would like it include another funding
source
No
Section 6: Event Revenue
Date and Year Event Occurred October 13-15, 2024
Net Revenue 0
Date and Year Event Occurred September 12-15, 2019
Net Revenue 0
Section 7: Affidavit and Signature
Signature

AFFIDAVIT OF APPLICANT
Print Name of Applicant Hannah Dunton
Title Event Organizer
Applicant Signature
Date Feb 12, 2024
Print Name Carmen Slack
Title (select one) Treasurer
Signature
Date 02/12/24
Form Name: Special Events Sponsorship Grant Program Application Submission Time: February 18, 2024 9:59 pm
Browser: Chrome 121.0.0.0 / OS X
IP Address: 73.71.229.193
Unique ID: 1195855394
Location: 38.1043, -122.2442
Event Name Vallejo/Tri-City Film Festival
Event Date(s) August 2 - 3, 2024
Event Location 332 Georgia St.

Vallejo, CA 94590
Event Organization Miss Vallejo Scholarship Alliance (Miss Vallejo/Tri-City) Organization Type 501(c)3
Anticipated Attendance 150
Award Amount Requested $3100
Organization Address 9 Laurel St.

Vallejo, CA 94591
Applicant Name Lynette Parker
Phone (310) 704-7301
Email [email protected]

The Miss Vallejo Tri-City organization (Miss Vallejo Scholarship Alliance) promotes the 5 pillars of the Miss America Organization: Scholarship, Service, Success, Style, and Sisterhood. Every participant in our organization has a community service initiative that they aim to implement as titleholders. This year's titleholder is an established filmmaker and social justice activist. Among her community service initiative is to use filmmaking and film as a transformative way to address mental health issue among Solano County's youth and access issues for the physically disabled. This film festival will be the first in Vallejot o invite local filmmakers and encourage youth between ages 11-14 to create films that highlight social issues. The festival will focus on documentaries about social issues, but will also invite films about joy, laughter, love and the human condition. The goal of the Vallejo/Tri-City Film Festival is to educate and invigorate the community. We hope that this film festival will be the first contribution to the Vallejo community made by a Miss Vallejo/Tri-City titleholder.

2.2.1 Enhance economic development The Vallejo/Tri-City Film Festival aims to bring people from Solano County and surrounding areas into the downtown Vallejo area on Friday evening and Saturday. The festival is designed to coincide with the Saturday Farmer's market with the hope that in between film sessions, attendees can patronize local business and small business owners at the Farmer's market. Additionally, the film festival aims to provide monetary awards to winners in each category. The youth categories are reserved for youth in Vallejo. The Film Festival will also include opportunities for a few local vendors to promote their businesses and wares in our program book. A few vendors may be able to set up space within the venue on the opening night of the festival.

Encourage community participation and
promote arts and cultural growth
The Vallejo/Tri-City Film festival encourage local filmmakers to submit their films for consideration in the festival. It also encourages community members to participate in the festival as audience members. As audience members, the community participants can give their insight as they vote for audience favorites across all film categories. Additionally, community members are able to engage with the filmmakers on different panels to further understand the cultural lenses that these filmmakers bring to their work. We believe t information gained about community and social issues through the documentary films will improve awareness of social issues in Solano County. And, through interactive exchange between filmmakers and audience members during the panel discussion, the cultural knowledge of all participants will be enhanced. In this way, the Vallejo/Tri-City Film Festival will foster community growth.

2.2.2 Provide a rich variety of festivities
for residents and visitors
This film festival involves a variety of film categories. Each film shown will be an example of the rich cultural lens of the filmmaker. The Vallejo/Tri-City Film Festival has the capacity to transcend generations, race, and gender because the films are grounded in different human experiences. The festival also coincides with an existing Farmer's Market, so visitors unfamiliar with our year-long farmer's market, they are able to enjoy the market during film session breaks. We believe the Vallejo/Tri-City Film Festival offers something for everyone.

Section 3: Financial Capabilities and Event Execution

3.1 Ability to produce a profitable or
break-even event measured on a cash
basis
The Vallejo/Tri-City Film Festival aims to make a profit that goes towards supporting the Miss Vallejo/Tri-City Scholarship fund. The entry fees for filmmakers will range between $35 -$50, which will allow us to attract a wide range of local filmmakers and increase the ability of having a culturally rich film-viewing experience for the audience. Audience tickets will be structured to meet funding need, while allowing options for low-income community members . We believe the event will appeal to multiple community members and the cultural nature will event will make it possible for have a small profit that can begin the support for next year's event, and support the Miss Vallejo/Tri-City Scholarship fund.

3.2 Extent of diversified financial
support and in-kind contributions
and/or volunteer resources
The Miss Vallejo/Tri-City organization has a list of volunteers who have contributed their time and talents to our first Miss Vallejo/Tri-City local competition. We plan to engage these same committed volunteers' in-kind time and talent contributions. They are part of our financial resource portfolio. We also plan to leverage our membership with the Visit Vallejo organization to market our event and solicit vendors for the event. Because Miss Vallejo/Tri-City is part of the Miss America organization, we can also leverage other titleholder to support and advertise for the event. Miss California, Miss San Francisco, Miss Alameda County, Miss Marin County and Miss Sacramento County will support through social media advertisements.

We have secure partial in-kind support for the venue rental, and as we move forward, we plan to continue to garner support from local businesses for program ad placements.

3.3 Ability and experience in producing
a well-planned and safe event
The first Miss Vallejo/Tri-City event had an audience of over 100 people. It was held in Vallejo at the historic Empress theater and drew audience members from Sacramento to the South Bay. Audience members were provided details about the information through Eventbrite and were abreast of the expectations for attendance and behavior.

The event was successful in not only providing $1500 scholarship to its titleholder, but it also provided $500 in stipends for onstage interview, miss congeniality, and people's choice award.

That event, like the prosed film festival, leveraged the community resources and drew in our other community organizations. For example, we began by having the Solano County Boys Scout troop present the flag and sing the National Anthem. A visiting titleholder used her ASL talent and signed the anthem to ensure accessibility to the deaf community. We commissioned Solano Print Plus to print our programs and received buy-in from community businesses in Benicia, Fairfield, and Vallejo.

We plan to use the same precision in planning the Vallejo/Tri-City Film Festival and will once again rely upon the assets of community members.

Our budget plan includes security and fire department event permit clearance to ensure the safety of the audience members.

3.4 Depth of managerial and
organizational capacity
The Miss Vallejo/Tri-City organization, that will be hosting the event has a committee that includes an attorney, a local assistant principal, a financial consultant, local business personnel, and an insurance advisor. All board members are volunteers.

Section 4: Event Budget/Anticipated Expenses Group expenses into major categories below.

Specify up to five other categories.

City of Vallejo Services (Police, Fire,
Public Works on day(s) of event)
0 Permit Fees 300
Event Staff - None City of Vallejo
Services
1000
Promotion and Marketing 600
Venue 2700
Stage/Tent/Canopy Set Up 0
Decoration/Other Site Set Up 200
Supplies and Equipment 200
Food/Catering 200
Program/Activities/Performances 250
Security 500
Portable Toilets 300
Trash, Recycling, Compost, and Related
Services
0 Total Anticipated Expenses 6250
I want to include other costs associated
with my event
No
Section 5: Available Funding
Describe the funding source in the field
below
Local business program ads, and event ticket sales
Funding source status Anticipated
Amount of funding 3200

1. I would like it include another funding
source
No
Section 6: Event Revenue
Date and Year Event Occurred N/A
Net Revenue 0
Date and Year Event Occurred N/A
Net Revenue 0
Section 7: Affidavit and Signature
Signature

AFFIDAVIT OF APPLICANT
Print Name of Applicant Lynette Parker
Title Chief Financial Officer/Treasurer
Applicant Signature
Date Feb 18, 2024
Print Name Lynette Parker
Title (select one) Chief Financial Officer
Treasurer
Signature
Date 02/18/24
Upload pertinent attachments here https://www.formstack.com/admin/download/file/15942006733

Vallejo City CouncilOctober 8, 2024

Vallejo City Council
October 8, 2024