Agenda packet — Vallejo City Council, October 8, 2024 (part 1 of 2)

Any supplemental writing related to an agenda item for an open session of a regular meeting that is distributed to all or a majority of all members of the City Council less than 72 hours before the meeting will be posted concurrently on the City’s website at www.cityofvallejo.net/agendas Written material distributed during the meeting, will be available at the meeting if prepared by the City or after the meeting if prepared by someone else. Such materials may be obtained from the City Clerk

Hybrid Options are available for members of the public to participate. To participate remotely:

https://ZoomRegular.CityofVallejo.net
Option to join by phone:

Dial (669) 900-6833
Enter Meeting ID: 914 0075 0676#
Press *9 to digitally raise your hand from the phone
Press *6 to Unmute/Mute
For additional instructions on how to speak during public comment, please visit, www.cityofvallejo.net/publiccomment

VALLEJO CITY COUNCIL
REGULAR MEETING – 7:00 PM

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
OCTOBER 8, 2024

NOTICE: Members of the Public will be able to participate in-person or remotely via Zoom.

City Hall and the Council Chambers will be open to members of the public 30 minutes prior to the start of the meeting.

PUBLIC COMMENT: Members of the Public may provide public comments during the City Council Meeting in person or via ZOOM
(https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833.

For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment
VIEW THE MEETING:

There are four different ways you can view this public meeting:
• In Person
• Watch Vallejo local channel 28
• Stream from the City website: www.cityofvallejo.net/Streaming • Join the Zoom webinar:https://ZoomRegular.Cityofvallejo.net

Vallejo City Council Chambers ADA compliant. Devices for the hearing impaired are available from the City Clerk. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. REPORT OUT OF CLOSED SESSION

5. PRESENTATIONS AND COMMENDATIONS
A. PRESENTATION OF A PROCLAMATION RECOGNIZING THE 50TH

ANNIVERSARY OF THE LOMA VISTA FARMS
B. PRESENTATION OF A PROCLAMATION IN RECOGNITION OF FILIPPINO AMERICAN HISTORY MONTH - OCTOBER 2024

6. FIRST COMMUNITY FORUM
The Community Forum is an opportunity to address the Council on any matter for which another opportunity to speak is not provided on the agenda, and which is within the jurisdiction of the Council to resolve. Any interested members of the public desiring to communicate with the City Council as part of the First Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. When called upon, each speaker should step to the podium, state his/her name for the record. The conduct of the community forum shall be limited to a maximum of fifteen (15) minutes, with each speaker limited to a maximum of three minutes pursuant to Vallejo Municipal Code Section 2.02.300.

7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Members of the public wishing to address the Council on Consent Calendar items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. Each speaker is limited to three minutes pursuant to Vallejo Municipal Code Section 2.02.310. Requests for removal of Consent Items received from the public are subject to approval by a majority vote of the Council. Items removed from the Consent Calendar will be heard immediately after approval of the Consent Calendar and Agenda.

8. CONSENT CALENDAR AND APPROVAL OF AGENDA
A. APPROVAL OF MINUTES

Recommendation: Approve minutes for the special meeting of September 17 and the special and regular meetings of September 24, 2024 Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR

ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.

Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
C. ADOPT A RESOLUTION APPROVING FOUR PURCHASE AGREEMENTS

FOR PROCUREMENT OF WATER SYSTEM PRODUCTS (PARTS AND
SUPPLIES) FOR A COMBINED NOT TO EXCEED AMOUNT OF $1,250,000

FOR THE CITY OF VALLEJO WATER DEPARTMENT AND AUTHORIZING

THE CITY MANAGER TO EXECUTE SAME
Recommendation:

Adopt a resolution of the City Council of the City of Vallejo approving four purchase agreements (with Core & Main, Ferguson, Pace, and Underground Republic Water Works, Inc.) for procurement of water system parts and supplies for a combined not-to-exceed amount of $1,250,000 for the City of Vallejo Water Department and authorizing the City Manager to execute the same.

Contact: Beth Schoenberger, Water Director
[email protected]
D. ISSUE A PROCLAMATION DECLARING OCTOBER 2024 AS

CYBERSECURITY AWARENESS MONTH
Recommendation: Authorize the Vallejo City Council to approve a proclamation declaring October 2024, as Cybersecurity Awareness Month.

Contact: Erik Rzomp, Executive Assistant to Mayor McConnell, (707) 648-4377 [email protected]
E. ADOPT A RESOLUTION AMENDING THE CAPITAL GRANT AND
CONTRIBUTION FUND #221 FOR FISCAL YEAR 2024-2025 BUDGET IN THE AMOUNT OF $164,850 TO RECOGNIZE THE ENERGY EFFICIENCY

AND CONSERVATION BLOCK GRANT (EECBG) PROGRAM VOUCHER
FUNDS (STEP 2)
Recommendation: Adopt a resolution amending the budget to accept the Energy Efficiency and Conservation Block Grant formula voucher to be applied to energy efficiency projects in the City of Vallejo.

Contact: Andrew Murray, City Manager (707) 648-4576
[email protected]
F. ADOPT A RESOLUTION APPROVING A SIDE LETTER AGREEMENT

BETWEEN THE CITY OF VALLEJO AND THE INTERNATIONAL
BROTHERHOOD OF ELECTRICAL WORKERS, LOCAL 1245 AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME
Recommendation: Adopt a resolution approving a Side Letter Agreement between the City of Vallejo and the International Brotherhood of Electrical Workers, Local 1245 and authorize the City Manager to execute the same.

Contact: Stephanie Sifuentes, Human Resources Director (707) 649-4852 [email protected]

9. ACTION CALENDAR
NOTICE: Members of the public wishing to address the Council on Action Calendar Items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420 or as approved and announced by the Mayor. In person speakers will be recognized first.

A. APPROVE A RESOLUTION MAKING APPOINTMENTS TO VARIOUS CITY

BOARDS, COMMISSIONS AND COMMITTEES
Recommendation: Adopt a resolution making the following appointments:
• Beautification Commission - 1 vacancy
• Design Review Board - 2 vacancies
• Housing & Community Development Commission - 2 vacancies • McCune Collection Commission - 1 vacancy
• PBSC - 3 members and 3 alternate vacancies
• Planning Commission - 1 vacancy
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
B. INTRODUCTION OF AN UNCODIFIED ORDINANCE ADOPTING AND APPROVING VALLEJO POLICE DEPARTMENT POLICY 706, MILITARY

EQUIPMENT USE POLICY, IN COMPLIANCE WITH CALIFORNIA
ASSEMBLY BILL NO. 481 (AB 481), BY READING OF THE TITLE ONLY

AND WAIVING FURTHER READING
Recommendation:

Considering introduction of an uncodified Ordinance adopting and approving Vallejo Police Department Policy 706, Military Equipment Use Policy, in compliance with California Assembly Bill No. 481 (AB 481), by reading of the title only and waiving further reading. It is further recommended that the City Council approve the Military Equipment Use Policy (Attachment 1) for the Vallejo Police Department (VPD). This policy addresses the VPD’s funding, acquisition, and use of military equipment as required by Assembly Bill (AB) 481.

Contact:

Jason Ta, Interim Chief of Police
[email protected]

10. INFORMATION CALENDAR
A. RECEIVE A REPORT REGARDING THE SPECIAL EVENT SPONSORSHIP PROGRAM GRANTS FOR FISCAL YEAR 2024-25
Recommendation: Receive a report regarding the Special Event Sponsorship Program Grants for Fiscal Year 2024-25
Contact: Shelee Loughmiller, Community and Volunteer Coordinator (707) 648- 8616
[email protected]

11. CITY MANAGER’S REPORT

12. CITY ATTORNEY’S REPORT

13. COMMUNITY FORUM
NOTICE: Members of the public wishing to address the Council on Information Calendar Items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420 or as approved and announced by the Mayor. In person speakers will be recognized first.

14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL

15. ADJOURNMENT

___________________________________________________________________________________________

ADDITIONAL CITY INFORMATION
Members of the public can:

Like us on Facebook and Instagram (@cityofvallejo)
Sign up to receive City Communications via e-mail (www.cityofvallejo.net/subscribe) Sign up for emergency alerts at: alertsolano.com
Dated: Wednesday, October 2, 2024

Robert H. McConnell, Mayor

I, Dawn Abrahamson, City Clerk do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 555 Santa Clara Street, CA at 2:00 p.m., Wednesday, October 2, 2024.

Dated: Wednesday, October 2, 2024

Dawn G. Abrahamson, City Clerk

Special City Council Meeting Minutes
September 17, 2024
Page | 1

VALLEJO CITY COUNCIL

SPECIAL MEETING MINUTES
SEPTEMBER 17, 2024

LOWER LEVEL OF JFK LIBRARY
505 Santa Clara Street, Vallejo, California

1. CALL TO ORDER
The meeting was called to order at 6:00 p.m.

2. ROLL CALL

Present: Mayor McConnell, Vice Mayor Loera-Diaz, Councilmembers Bregenzer, Matulac, Palmares, and Verder-Aliga

Absent: Councilmember Arriola
Staff present: City Clerk Abrahamson

3. ACTION CALENDAR
A. CONDUCT APPLICANT INTERVIEWS FOR VARIOUS CITY OF VALLEJO

BOARD, COMMISSIONS & COMMITTEES
Recommendation: The purpose of this special meeting is to conduct applicant interviews only for appointments to fill vacancies on the following:
•Beautification Commission - 1 vacancy
•Design Review Board - 2 vacancies
•Housing & Community Development Commission - 2 vacancies •McCune Collection Commission - 1 vacancy
•Participatory Budgeting Steering Committee - 3 member and 3 alternate member vacancies
•Planning Commission - 1 vacancy
•Surveillance Advisory Board, District 3 member vacancy It is anticipated that appointments will be made at the City Council's regular meeting on October 8, 2024
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Council conducted interviews for the following applicants:

Beautification Commission – Angela-Sharee Taylor
Design Review Board – Matt Kennedy
Housing & Community Development Commission – LaWanda Smith Participatory Budgeting Steering Committee – Guillermo Herrera Surveillance Advisory Board, District 3 – Mario Chesney Planning Commission – Liesel Haldane, Craig Standafer and Ravi Sandhu

4. ADJOURNMENT
Special City Council Meeting Minutes
September 17, 2024
Page | 2
The meeting adjourned at 7:25 p.m.
________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
________________________________
DAWN G. ABRAHAMSON

CITY CLERK
Special City Council Meeting Minutes
September 24, 2024
Page | 1

VALLEJO CITY COUNCIL

SPECIAL MEETING MINUTES
SEPTEMBER 24, 2024

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER
The meeting was called to order at 4:30 p.m.

2. ROLL CALL

Present: Mayor McConnell, Vice Mayor Loera-Diaz, Councilmembers Arriola, Bregenzer, Matulac, Palmares, and Verder-Aliga

Absent: None
Staff present: City Manager Murray, City Attorney Nebb, City Clerk Abrahamson, Assistant City Manager Haen, Chief Assistance City Attorney Risner, Administrative Analyst Smith, and Human Resources Director Sifuentes.

The City Council convened into Closed Session in the Council Conference Room at 4:34 p.m.

3. CLOSED SESSION
A. Liability Claims: Gilberto Grajeda v. City of Vallejo, Pursuant to Government Code Section 54956.95
B. Conference with Legal Counsel - Existing Litigation Pursuant to California Government Code section 54956.9(d)(1): Monteloyola v. City of Vallejo, et al., Solano County Superior Court, Case No. CU24-03609.

C. Conference with Legal Counsel - Existing Litigation Pursuant to California Government Code section 54956.9(d)(1): Matzke et.al. v City of Vallejo et. al Solano Superior Court Case No. FCS056066
D. Conference with Labor Negotiators Pursuant to Government Code Section 54957.6
Agency Designated Representatives: Stephanie Sifuentes, Human Resources Director
Employee Organizations: International Brotherhood of Electrical Workers (IBEW), Local 1245; Vallejo Police Officers Association (VPOA); and Unrepresented Employees
E. Conference with Real Property Negotiations Pursuant to Government Code Section 54956.8
Property: 50 Solano
Agency Negotiators: Gillian Haen, Assistant City Manager; Veronica Nebb, City Attorney
Negotiating Parties: Mark Tomko, General Manager, Vallejo Flood and Wastewater District
Special City Council Meeting Minutes
September 24, 2024
Page | 2
Under Negotiations: Price and Terms of Payment
F. Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8
Property: APNS: 0081-040-100; 0081-040-110; 0081-040-620; 0081-040-790; 0081-040-880; 0081-191-010; 0081-630-030; 0181-190-010; 0181-190-070; and 0182-040-080
Agency Negotiators: Gillian Haen, Assistant City Manager and Veronica Nebb, City Attorney
Negotiating Parties: City of Vallejo and Jeb Elmore, Blue Rock Springs, LLC Under Negotiation: Price and Terms of Payment

4. ADJOURNMENT
The meeting adjourned at 6:57 p.m.
________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
_________________________________
DAWN G. ABRAHAMSON, CITY CLERK

Regular City Council Meeting Minutes
September 24, 2024
Page | 1

VALLEJO CITY

VALLEJO CITY COUNCIL

REGULAR MEETING MINUTES
SEPTEMBER 24, 2024

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER
The meeting was called to order at 7:00 p.m.

2. ROLL CALL

Present: Mayor McConnell, Vice Mayor Loera-Diaz, Councilmembers Arriola, Bregenzer, Matulac, Palmares, and Verder-Aliga

Absent: None
Staff present: City Manager Murray, City Attorney Nebb and City Clerk Abrahamson

3. PLEDGE OF ALLEGIANCE

4. REPORT OUT OF CLOSED SESSION
City Attorney Nebb reported the following:
•Council provided direction to staff regarding Closed Session Item 3A. •Council provided direction to its legal counsel regarding Closed Session Items 3B and 3C.
•Council provided direction to its labor negotiators regarding Closed Session Item 3D.
•Council provided direction to its property negotiators regarding Closed Session Items 3E and 3F.

5. PRESENTATIONS AND COMMENDATIONS
Action: presentations were made by Vice Mayor Loera-Diaz and Councilmember Arriola.

A. PRESENTATION OF A PROCLAMATION RECOGNIZING HISPANIC
HERITAGE MONTH - SEPTEMBER 15 - OCTOBER 15, 2024
B. PRESENTATION OF A PROCLAMATION RECOGNIZING THE 50TH

ANNIVERSARY OF THE SOLANO COUNTY, KAPPA OMICRON LAMBDA
CHAPTER OF ALPHA PHI ALPHA FRATERNITY, INC.

6. FIRST COMMUNITY FORUM
Speakers: Askari Sowonde, Liat Meitzenheimer, Sherianne Grimm, Sharon M., Mario S., Julia D., Nathaniel M., Yuliana C., Susan H., Irma S., Enrique B., Anna Bergman, Jasmine S., and Azelya A.

7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Speakers: None.

Regular City Council Meeting Minutes
September 24, 2024
Page | 2

8. CONSENT CALENDAR AND APPROVAL OF AGENDA
Action: moved by Vice Mayor Loera-Diaz and carried unanimously by members present, unless otherwise noted, approval of the Agenda and the Consent Calendar (Absent: Arriola).

A. APPROVAL OF MINUTES
Recommendation: Approve minutes for the special and regular meetings of September 10, 2024
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: approved minutes.

B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR

Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: waived reading and authorized introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.

C. PAYMENT OF CLAIMS: JUNE 2024
Recommendation: Ratify the payment of claims for the period of June 1, 2024, through June 30, 2024.

Contact: Rekha Nayar, Finance Director (707) 648-4592
[email protected]
Action: ratified payment of claims for June 1-30, 2024.

D. PAYMENT OF CLAIMS: JULY 2024
Recommendation: Ratify the payment of claims for the period of July 1, 2024, through July 31, 2024.

Contact: Rekha Nayar, Finance Director (707) 648-4592
[email protected]
Action: ratified payment of claims for period of July 1-31, 2024.

E. ADOPT A RESOLUTION ACCEPTING THE ENERGY EFFICIENCY AND

CONSERVATION BLOCK GRANT (EECBG) PROGRAM VOUCHER AND
PROVIDING NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2024-2025 BUDGET TO RECOGNIZE THE VOUCHER FUNDS (STEP 1)
Recommendation: Notice and adopt a resolution accepting the Energy Efficiency and Conservation Block Grant formula voucher to be applied to energy efficiency projects in the City of Vallejo.

Contact: Andrew Murray, City Manager (707) 648-4576
[email protected]
Regular City Council Meeting Minutes
September 24, 2024
Page | 3
Action: adopted Resolution No. 24-146 N.C.

F. ADOPT A RESOLUTION APPROVING A CONSULTANT AND

PROFESSIONAL SERVICES AGREEMENT WITH ZERO FOODPRINT IN THE AMOUNT OF $189,476 AND AUTHORIZING THE CITY MANAGER TO

EXECUTE SAME
Recommendation: Adopt a Resolution approving a Consultant and Professional Services Agreement with Zero Foodprint in the amount of $189,476 and authorizing the City Manager to execute same.

Contact: Melissa Tigbao,PE, Public Works Director (707) 648-4455 [email protected]
Action: adopted Resolution No. 24-147 N.C.

G. ADOPT A RESOLUTION APPROVING THE HUD-REQUIRED

CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
(CAPER) FOR FISCAL YEAR 2023-24 ADDRESSING AFFORDABLE

HOUSING AND COMMUNITY DEVELOPMENT NEEDS IN THE CITY OF

VALLEJO
Recommendation: Adopt a resolution approving the required Consolidated Annual Performance and Evaluation Report (CAPER) for Fiscal Year (FY) 2023- 24 (July 1, 2023, through June 30, 2024) for submission to the U.S. Department of Housing and Urban Development (HUD) by 90 days after the close of the fiscal year.

Contact: Alicia M. Jones, Housing Director (707) 648-4408 [email protected]
Gilian Haen, Assistant City Manager (707) 648-4163
[email protected]
Action: adopted Resolution No. 24-148 N.C.

H. ADOPT A RESOLUTION APPROVING AN AGREEMENT WITH FONROCHE LIGHTING AMERICA, INC. IN AN AMOUNT NOT TO EXCEED $700,000 FOR

THE PURCHASE OF SOLAR STREETLIGHT EQUIPMENT AND

AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution approving an agreement with Fonroche Lighting America, Inc. in an amount not-to-exceed $700,000 for the purchase of solar streetlight equipment and authorizing the City Manager to execute same.

Contact: Melissa Tigbao, P.E., Public Works Director (707) 648-4433 [email protected]
Action: adopted Resolution No. 24-149 N.C.

I. ADOPT A RESOLUTION APPROVING THE FOLLOWING AGREEMENTS

BETWEEN THE CITY OF VALLEJO AND FIRM FOUNDATION COMMUNITY HOUSING REGARDING THE BROADWAY PROJECT: 1) MEASURE P LOAN AGREEMENT IN THE AMOUNT OF $2,879,665 AND AFFORDABILITY AGREEMENT; 2) FIRST AMENDMENT TO THE ARPA FUND GRANT
AGREEMENT; 3) COUNTY OF SOLANO ARPA GRANT SUBRECIPIENT
AGREEMENT; 4) INFILL INFRASTRUCTURE GRANT SUBRECIPIENT
AGREEMENT; AND 5) OPTION AGREEMENT AND REAL PROPERTY
TRANSFER AGREEMENT; AND AUTHORIZING THE CITY MANAGER TO Regular City Council Meeting Minutes
September 24, 2024
Page | 4

EXECUTE SAME
Recommendation: Adopt a Resolution approving the following agreements between the City of Vallejo and Firm Foundation Community Housing regarding the Broadway Project: 1) Measure P Loan Agreement in the amount of $2,879,665 and Affordability Agreement; 2) First Amendment to the ARPA Fund Grant Agreement; 3) County of Solano ARPA Grant Subrecipient Agreement; 4) Infill Infrastructure Grant Subrecipient Agreement; and 5) Option Agreement and Real Property Transfer Agreement; and authorizing the City Manager to execute same.

Contact: Gillian Haen, Assistant City Manager (707) 648-4163 [email protected]
Action: adopted Resolution No. 24-150 N.C.

J. ADOPT A RESOLUTION APPROVING AMENDMENT TO THE FY 2024-2025 BUDGET FOR CAMP NEGOTIATIONS (STEP 2)
Recommendation: Adopt a resolution to amend the City's Fiscal Year 2024- 2025 Adopted Budget.

Contact: Stephanie Sifuentes, Human Resources Director (707) 649-4852 [email protected]
Action: adopted Resolution No. 24-151 N.C.

K. ADOPT A RESOLUTION APPROVING AMENDMENT TO FISCAL YEAR 2024-25 BUDGET RELATING TO SALARY AND BENEFIT CHANGES FOR UNREPRESENTED EMPLOYEES (STEP 2)
Recommendation: Adopt a resolution to amend the City's Fiscal Year 2024- 2025 Adopted Budget.

Contact: Stephanie Sifuentes, Human Resources Director (707) 649-4852 [email protected]
Action: adopted Resolution No. 24-152 N.C.

L. ADOPT A RESOLUTION APPROVING THE SIXTH AMENDMENT TO THE

PURCHASE AND SALE AGREEMENT AND JOINT ESCROW

INSTRUCTIONS BY AND BETWEEN THE CITY OF VALLEJO AND BLUE

ROCK SPRINGS, LLC TO EXTEND THE TIME IN WHICH TO NEGOTIATE

THE PARTICIPATION AND PERFORMANCE AGREEMENTS AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME
Recommendation: Adopt a Resolution approving the Sixth Amendment to the Purchase and Sale Agreement and Joint Escrow Instructions by and between the City of Vallejo and Blue Rock Springs, LLC to extend the time in which to negotiate Participation and Performance Agreements and authorizing the City Manager to execute the same.

Contact: Gillian Haen, Assistant City Manager (707) 648-4163 [email protected]
Michael Nimon, Economic Development Director (707) 648-4109 [email protected]
Action: adopted Resolution No. 24-153 N.C.

9. ACTION CALENDAR
Regular City Council Meeting Minutes
September 24, 2024
Page | 5
A. CONSIDERATION OF AN ORDINANCE ADDING CHAPTER 5.10 OF THE

VALLEJO MUNICIPAL CODE RELATING TO TOBACCO RETAIL

LICENSING AND PROVIDE DIRECTION TO STAFF REGARDING POSSIBLE

MODIFICATIONS TO THE DRAFT ORDINANCE
Recommendation: Consider the proposed Tobacco Retail Licensing Ordinance proposed as Chapter 5.10 of the Vallejo Municipal Code and provide direction to staff regarding any desired modifications to the draft ordinance.

Contact: Veronica A.F. Nebb, City Attorney (707) 648-4545 [email protected]
City Attorney Nebb provided background information, outlined the concerns discussed at the noticed community meetings and the remote meeting regarding transferability, minimum pack sizing and pricing, density (cap on tobacco licenses) and penalties and enforcement, discussed major provisions of the existing TRL ordinance, and concluded the presentation with sharing other ideas as a result of community discussions.

Speakers: Joseph Hayden, Eric Lee, Amaya Wooding, Jimmy Ancira, Paul Matharu, Robin Cox, Klulwinder Bains, Belraj Dhami dhami, Sumir Hayer, Harminder Singh Grewal, Ben Sanhu, Simar Singh, Heidi Wohlwend, Brian Davis, Tehra Martin, Amit Pal, Faqira Mehmi, Will McGarvey, Tracy Nchand, Tino Ratliffe, Blythe Young, Bob Gordon, Carol McGruder, Milo Trejo, Calyn Kelley, and Nef Nefer.

Staff responded to questions from Councilmembers. Councilmembers provided comment and direction to staff.

B. HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE MASTER FEE SCHEDULE FOR FISCAL YEAR 2024- 25 ESTABLISHING NEW USER FEES FOR CODE ENFORCEMENT
Recommendation: Hold a public hearing and adopt a resolution approving an amendment to the Master Fee Schedule for Fiscal Year 2024-25 establishing new User Fees for Code Enforcement.

Contact: Kristin Pollot, AICP, Director of Planning & Development Services (707) 648-4283
[email protected]
Ruben Rivas (MGT Consultant) provided an introduction of the company, background and project history information, outlined the objectives, shared the study methodology and concluded the presentation with study findings and recommendations.

Mayor McConnell opened the public hearing. There being no speakers, the public hearing was closed.

Action: moved by Vice Mayor Loera-Diaz and carried unanimously to adopt Resolution No. 24-154 N.C.

C. PRESENTATION ON ROLES OF THE CITY COUNCIL AND CITY MANAGER Regular City Council Meeting Minutes
September 24, 2024
Page | 6

IN COUNCIL-MANAGER FORM OF OPERATION AND DISCUSSION OF
CITY COUNCIL’S GOALS FOR CITY MANAGER
Recommendation: Receive a presentation from consultant Joe Gorton of Bob Hall and Associates on the traditional roles of the City Council and the City Manager in a council-manager form of operation and discuss the City Council’s collective goals for and expectations of City Manager Andrew Murray.

Contact: Andrew Murray, City Manager (707) 648-4576
[email protected]
City Manager Murray provided background information and introduced Joe Gorton (Bob Hall & Associates).

Mr. Gorton’s presentation included the following:
•Purpose of the item
•Council/Manager Form of Government
•Role, Authority & Duties of the City Manager
•Role of City Manager vs. role of City Council
•City Council’s performance expectations of City Manager •Near Term Priorities
City Manager Murray provided closing comments.

Councilmembers provided comment.

10. INFORMATION CALENDAR – None.

11. CITY MANAGER’S REPORT – None.

12. CITY ATTORNEY’S REPORT – None.

13. COMMUNITY FORUM
Speakers: None.

14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL Councilmembers reported on various community meetings and events attended.

15. ADJOURNMENT
The meeting adjourned at 12:19 a.m.
________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:

Regular City Council Meeting Minutes
September 24, 2024
Page | 7
_________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CONSENT CALENDAR 8.C.

DATE: October 8, 2024
TO: Mayor and Members of the City Council
FROM: Beth Schoenberger, Water Director
SUBJECT: ADOPT A RESOLUTION APPROVING FOUR PURCHASE AGREEMENTS FOR

PROCUREMENT OF WATER SYSTEM PRODUCTS (PARTS AND SUPPLIES) FOR A COMBINED NOT TO EXCEED AMOUNT OF $1,250,000 FOR THE CITY OF VALLEJO

WATER DEPARTMENT AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME

RECOMMENDATION
Adopt a resolution of the City Council of the City of Vallejo approving four purchase agreements (with Core & Main, Ferguson, Pace, and Underground Republic Water Works, Inc.) for procurement of water system parts and supplies for a combined not-to-exceed amount of $1,250,000 for the City of Vallejo Water Department and authorizing the City Manager to execute the same.

REASONS FOR RECOMMENDATION
The City of Vallejo Water Department has historically utilized multiple companies to procure specialized parts for maintenance and repair of the water system infrastructure. Approving these four purchase agreements will allow the Water Department to secure a reliable and diverse supply of critical components necessary for the ongoing maintenance and repair of the water system. With increasing challenges such as inflation, supply chain disruptions due to global events, and the need to maintain adequate stock levels, having four approved vendors - Core & Main, Ferguson, Pace, and Underground Republic Water Works - will ensure the Department can continue its operations and drinking water service delivery without interruption.

By leveraging multiple vendors, the City benefits from reduced risk of delays in acquiring essential parts from varied sources, as well as potentially better pricing resulting from increased competition among vendors.

These purchase agreements will ensure that routine maintenance and emergency repairs can be completed promptly and efficiently, which is vital for maintaining the City’s water infrastructure and continuing to provide reliable delivery of drinking water to all customers.

BACKGROUND AND DISCUSSION
The City of Vallejo Water Department manages, operates and maintains water treatment plants, reservoirs, pump stations, a de-watering facility, distribution systems, dams, lake systems, and over 10,000 acres of watersheds and rural land, all requiring year-round maintenance and availability of specialty parts and critical components. The department spends approximately $300k annually on a wide range of supplies and parts needed to repair and maintain the water system. Core & Main, Ferguson, Pace, and Underground Republic Water Works, Inc. have been long-term suppliers to the City, providing essential parts. Given the current economic conditions - with historic inflation and ongoing supply chain challenges - it has become increasingly difficult to maintain proper stock levels of necessary parts. (As an example of the dire nature of the current insufficiency in the City's water system parts supply, recently during an emergency repair, parts had to be borrowed from another water agency to avoid customers being out of drinking water for an inordinate amount of time.) Approving the Agreements with these four vendors will mitigate risks and ensure the Water Department can continue its operations efficiently and assure customers of reliable drinking water delivery.

Date: October 8, 2024
Subject: ADOPT A RESOLUTION APPROVING FOUR PURCHASE AGREEMENTS FOR

PROCUREMENT OF WATER SYSTEM PRODUCTS (PARTS AND SUPPLIES) FOR A COMBINED NOT TO EXCEED AMOUNT OF $1,250,000 FOR THE CITY OF

VALLEJO WATER DEPARTMENT AND AUTHORIZING THE CITY MANAGER TO

EXECUTE SAME

Page 2 ends

Given the ongoing need to rehabilitate and repair the City’s aging water system infrastructure, especially the distribution system, Water staff anticipate expenses exceeding $100,000 in the current fiscal year.

Additionally, rising inflation has significantly increased the cost of many parts and supplies, with prices doubling or even tripling in some cases. The following is a general list of essential water system parts to purchased; however, it is not exhaustive:
• Adapters
• Adaptors/spools
• Backflow prevention devices
• Bends
• Bends flared/comp fitting
• Bolts (metal or other)
• Bushings
• Caps & plugs
• Clamps (repair)
• Corp stops
• Couplings
• Fixtures and parts
• Flanges
• Gaskets
• Hydrants (fire)
• Industrial equipment (not construction)
• Irrigation systems
• Meter boxes and valve boxes
• Pipes (brass, copper, galvanized, iron, plastic C-900, steel) • Plumbing brass
• Reducers
• Saddles, sleeves, straps
• Valves (brass & copper, gate/butterfly/check)

The procurement of over fifty different specialized parts makes a formal bidding process impractical. Due to the varying sizes and specifications of parts, preparing an exhaustive list for vendors to submit proposals would be highly challenging. Instead, Water staff have contacted multiple vendors to solicit informal bids, and staff have chosen the four selected vendors based on the prompt availability of their parts, competitive pricing, and status as local businesses. In this context, staff requests that the City Council approve all four purchase agreements without formal bid requirements, finding that formal bidding is impractical as set forth in Vallejo Municipal Code Section 3.20.090.A.3 and that the proposed purchases without formal bidding are in the best interest of the City as set forth in Section 3.20.090.A.12.

FISCAL IMPACT
There are sufficient funds in the current FY24-25 Water Enterprise budget to cover the expense of these purchase agreements for procurement of parts and supplies. These agreements are within the Water Enterprise Fund, and there is no fiscal impact on the General Fund.

Date: October 8, 2024
Subject: ADOPT A RESOLUTION APPROVING FOUR PURCHASE AGREEMENTS FOR

PROCUREMENT OF WATER SYSTEM PRODUCTS (PARTS AND SUPPLIES) FOR A COMBINED NOT TO EXCEED AMOUNT OF $1,250,000 FOR THE CITY OF

VALLEJO WATER DEPARTMENT AND AUTHORIZING THE CITY MANAGER TO

EXECUTE SAME

Page 3 ends

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, pursuant to CEQA Guideline section 15061(b)(3) (the “common sense” exemption).

ATTACHMENTS

1. Water Parts Agreements_Resolution_9.24.24 CAO Stamp

2. URWW - Parts Purchase Agreement CAO Stamp

3. Pace Supply - Parts Purchase Agreement -- CAO Stamp

4. Ferguson - Parts Purchase Agreement CAO Stamp

5. Core Main - Parts Purchase Agreement -- CAO Stamp

CONTACT
Beth Schoenberger, Water Director
[email protected]

Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 24-________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING FOUR

PURCHASE AGREEMENTS FOR PROCUREMENT OF WATER SYSTEM PARTS AND SUPPLIES FOR A COMBINED NOT-TO-EXCEED AMOUNT OF $1,250,000 FOR THE CITY

OF VALLEJO WATER DEPARTMENT AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE SAME
WHEREAS, the City of Vallejo Water Department oversees the maintenance of water treatment plants, reservoirs, pump stations, distribution systems, dams, lake systems, and rural land, all of which require year-round maintenance and specialized supplies; and WHEREAS, the Water Department has historically utilized multiple vendors to procure specialized water system parts for routine and emergency repairs; and WHEREAS, the current economic climate, characterized by historic inflation and ongoing supply chain disruptions, has made it increasingly difficult to maintain adequate stock levels of necessary parts; and
WHEREAS, staff recommends approving parts purchase agreements with Core & Main, Ferguson, Pace, and Underground Republic Water Works for a combined not-to-exceed amount of $1,250,000 will ensure the continued availability of critical parts and supplies necessary for both routine operations and emergency repairs.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby finds that formal bidding requirements are impractical as set forth in Vallejo Municipal Code Section

3.20.090.A.3 due to the varied nature of the parts required and that the proposed purchases without formal bidding are in the best interest of the City as set forth in Section 3.20.090.A.12.

BE IT FURTHER RESOLVED that the City Council hereby approves the following Purchase Agreements:

Core & Main LP $500,000.00
Underground Republic Water Works, Inc. $250,000.00
Pace Supply Corp. $250,000.00
Ferguson Enterprises LLC $250,000.00
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute each of the above Purchase Agreements.

ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on October 8, 2024, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST: _________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
Parts Purchase Agreement 1
Approved as to form:

By: for
Veronica Nebb, City Attorney

PLUMBING SUPPLY PURCHASE AGREEMENT
This Plumbing Supply Purchase Agreement (“Agreement”) is made at Vallejo, California, dated for reference this 11th day of September 2024, by and between the City of Vallejo, a municipal corporation (the “City”), and Underground Republic Water Works, Inc., a California corporation (the “Vendor”), who agree as follows:

1. Products. Subject to the terms and conditions set forth in this Agreement, Vendor shall provide the City plumbing supply products (the “Products”) as specified in Exhibit A, entitled “Plumbing Supply Products.”

2. Payment. City shall pay Vendor for the Products pursuant to this Agreement at the times and in the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Vendor for materials rendered pursuant to this Agreement.

3. Indemnification. Vendor shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, Vendor’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Vendor’s operations, or any subcontractor’s operations, to be performed under this agreement for Vendor’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Vendor, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.

The provisions of this section shall survive the expiration or termination of this Agreement.

4. Insurance Requirements. Vendor agrees to comply with all the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements.” Failure to maintain required insurance at all times shall constitute a default and material breach of this Agreement.

5. Accident Reports. Vendor shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. The report shall Parts Purchase Agreement 2
be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses, and telephone numbers of any known witnesses, (c) the date, time, and description of the accident or other occurrence.

6. Conflict of Interest. Vendor warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Vendor’s family, business, real property or financial interests and the Products to be provided under this Agreement. Vendor shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event a change in Vendor’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Vendor shall disclose such conflict in writing to City.

7. Licenses, Permits, Etc. Vendor represents and warrants to City that all Products shall be provided by a person or persons duly licensed by the State of California to provide the type of products to be provided under this Agreement if so required by federal, state or local law.

8. Business License. Vendor, and its subcontractors, have obtained, or agree to apply prior to providing any Products under this Agreement, to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Vendor until such business license(s) has been obtained.

9. Standard of Performance. Vendor shall provide all Products required pursuant to this Agreement in accordance with generally accepted practices and principles and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by a member of Vendor’s profession currently operating in California.

Vendor is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations.

Vendor’s responsibilities under this section shall not be delegated. Vendor shall be responsible to City for acts, errors, or omissions of Vendor’s subcontractors.

10. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performance is prevented or delayed by causes or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.

Parts Purchase Agreement 3
In the event that the Vendor is unable to meet any applicable delivery deadlines, Vendor shall immediately inform the City Representative of this in writing. If additional time is required to perform the work, the City Representative may adjust the schedule.

11. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

12. Term. The term of this Agreement shall commence upon issuance of a purchase order and shall continue in full force and effect until June 30, 2025.

City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one (1) year, by written notice to Vendor. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed five (5) years.

If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo. If funds to effect such continued payment are not appropriated, Vendor agrees to terminate any Products supplied to City under this Agreement, and relieve City of any further obligation therefore.

13. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate this Agreement by giving notice to Vendor.

Upon receipt of a notice of termination, Vendor shall not provide Products except as specified in the notice. Before the date of termination, Vendor shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.

The City shall pay Vendor for Products delivered in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all Products and termination occurs before complete delivery of the Products, the price for Products shall be based on an amount mutually agreed to by City and Vendor for the portion of delivered prior to termination in conformance with this Agreement. The City shall not be liable for any costs associated with the termination of the Agreement except as set forth herein.

14. Assignment and Subcontracting. Vendor shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be void and of no effect.

15. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

Parts Purchase Agreement 4

16. Non-Discrimination/Fair Employment Practices. Vendor shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.

Vendor warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or parts.

17. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to City: Beth Schoenberger
Water Director
City of Vallejo Water Department
202 Fleming Hill Rd.

Vallejo, CA 94589
If to Vendor: Kurt Vincellette
President
Underground Republic Water Works, Inc.
1175 Campbell Ave.

San Jose, CA 95126
Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

Routine administrative communications shall be made pursuant to section 1 of Exhibit A.

24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.

Parts Purchase Agreement 5

25. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the State of California or in the United States District Court, Eastern District of California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

28. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party's draftsmanship thereof.

29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.

30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

31. Compliance with Laws. Vendor will comply with all statutes, regulations and ordinances in the performance of all materials under this Agreement.

32. News and Information Release. Vendor agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.

33. City Representative. The City Representative specified in Exhibit A, or the representative's designee, shall administer this Agreement for the City.

34. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

35. Facsimile Signature; Electronic Signature. This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise. Any person Parts Purchase Agreement 6
transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of this Agreement.

The failure to send an original shall not affect the binding nature of this Agreement.

36. Authority. The person signing this Agreement for Vendor hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Vendor.

37. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled “Plumbing Supply Products,” including any attachments; Exhibit B, entitled “Compensation,” including any attachments; Exhibit C, entitled “Insurance Requirements,” including attachments; [SIGNATURES ON FOLLOWING PAGE]
Parts Purchase Agreement 7
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.

UNDERGROUND REPUBLIC WATER
WORKS, INC.,
a California corporation
By:

Kurt Vincellette
President
DATE:

Vallejo Business License No.
(City Seal)

CITY OF VALLEJO,
a municipal corporation
By:

Andrew J. Murray
City Manager
DATE:

ATTEST:

By:

Dawn G Abrahamson
City Clerk
APPROVED AS TO CONTENT:

By:

Beth Schoenberger
Water Director
APPROVED AS TO FORM:

By: For
Veronica A.F. Nebb
City Attorney
APPROVED AS TO INSURANCE:

By:

Armond Sarkis
Risk Manager
Parts Purchase Agreement Page 1 of 3
Exhibit A

EXHIBIT A
Parts

1. Representatives. The City Representative for this Agreement is:

John Manrique
Administrative Manager
Water Department
111 Amador Street
Vallejo, CA 94590
(707) 246-2626
[email protected]
The Vendor’s Representative for this Agreement is:

Joe Aliotti
Sales
Underground Republic Water Works, Inc.
1175 Campbell Ave.

San Jose, CA 95126
(925) 655-7416
[email protected]
All routine administrative communications between the parties will be between the above-named representatives and may be by personal delivery, mail, facsimile transmission, or electronic mail as agreed between the Vendor’s Representative and City’s Representative.

2. Products to be Provided. The vendor shall supply general plumbing supplies commonly used by the City of Vallejo Water Department including, but not limited to, the following Products:

Pipe
•Brass Pipe
•Copper Tubing
•Ductile Iron Pipe
•Galvanized Steel Pipe
•HDPE Service Tubing
•PVC C-900 Pipe
•PVC C-905 Pipe
•PVC Sch40 Pipe
•PVC Sch80 Pipe
Fittings
Parts Purchase Agreement Page 2 of 3
Exhibit A
•Copper Fittings
•Ductile Iron Fittings
•Galvanized Fittings
•PVC C-900 Fittings
•PVC Sch40 Fittings
•PVC Sch80 Fittings
•Service Brass Fittings
•Service Saddles
•Threaded Brass Fittings
Valves
•Air Valves
•Backflow Valves
•Brass Valves
•Butterfly Valves
•Check Valves
•Control Valves
•Plug Valves
•Pressure Reducing Valves
•Resilient Wedge Gate Valves
•Service Brass
oBall Valves
oCorp Stops
oCurb Stops
oMeter Valves
Pipe Products
•Couplings
oFlanged
oRestrained
oTransition
oWide Range
•Detectable Tape
•Joint Restraints
•Polywrap
•Repair Clamps
•Tapping Sleeves
•Tracer Wire
•Valve Boxes
Miscellaneous
•Brass Pipe & Fittings
•Couplings
oFlanged
oRestrained
Parts Purchase Agreement Page 3 of 3
Exhibit A
oTransition
oWide Range
•Ductile Iron Fittings
•Ductile Iron Pipe
•Ductile Iron Spools
•Galvanized Pipe & Fittings
•Joint Restraints
•PVC C-900 Pipe
•Repair Clamps
•Tapping Sleeves
•Valve Boxes
•Check valves
•Fire Department connections
•Fire hose fittings
•Fire Hydrants
•Post indicators
•Resilient gate valves
•Backflows
•Grooved fittings
•Grooved pipe
•Tamer switches
•Water meters
•General Plumbing Supplies
The Water Department shall place orders for Products on an as-needed basis.

Orders shall be placed either online, by email, in person or by telephone. Each individual order shall require a purchase order as set forth in Exhibit B.

Parts Purchase Agreement Page 1 of 2
Exhibit B

EXHIBIT B
Compensation

1.Vendor’s Compensation. City agrees to pay Vendor, at a discounted rate at the time of ordering specified below, for those products set forth in Exhibit A of this Agreement, for a total not-to-exceed Two Hundred Fifty Thousand Dollars and Zero Cents ($250,000.00).
a) The City shall receive a minimum 10% discount on the listed price at the time of ordering.
b) Product pricing will be quoted prior to purchase and, if agreed upon, a purchase order will be issued.
c) All prices shall be FOB Destination.

2.Invoicing. In order to expedite payment, all submitted invoices must be itemized as to quantity, unit price, part number, description, grand total, and applicable discount (if any). In addition, invoices must show the name of the department, address to which the parts were delivered, and the City of Vallejo Purchase Order Number. Invoices may be submitted by personal delivery, mail, or electronic mail. Invoices may be sent to:

Personal Delivery or Mail:

Vallejo Water Department
Accounts Payable
202 Fleming Hill Rd.

Vallejo, CA 94589
Electronic Mail:
[email protected]

3.Packing Slips. Delivery tickets and packing slips will contain the same information as invoices. All packing slips and/or delivery tickets must include the receiving employee’s signature and printed name.

4.Payment. Payment is due thirty (30) days after the City has approved the invoice or after the City has accepted the Products, whichever occurs later.

Request for payment shall be sent to:

Vallejo Water Department
Accounts Payable
202 Fleming Hill Rd.

Vallejo, CA 94589
Parts Purchase Agreement Page 2 of 2
Exhibit B

5.Accounting Records of Vendor. Vendor shall maintain for three (3) years after performance hereunder, all records arising from this Agreement, including, but not limited to, records of Vendor’s direct costs for all Parts and Additional Parts delivered under this Agreement in accordance with generally accepted accounting practices. Vendor shall keep such records available for audit, inspection, and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty-four (24) hours’ notice.

The obligations of Vendor under this section shall survive this Agreement.

6.Taxes. Vendor shall pay, when and as due, any and all taxes incurred as a result of Vendor’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

7.Taxpayer Identification Number. Vendor shall provide City with Vendor’s complete Request for Taxpayer Identification Number and Certification, Form W- 9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

Parts Purchase Agreement Page 1 of 2
Exhibit C

EXHIBIT C

INSURANCE REQUIREMENTS
Vendor shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the delivery of parts hereunder by the Vendor, their agents, representatives, or employees.

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:

A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025
C. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

2. Minimum Limits of Insurance. Vendor shall maintain limits no less than:

A. General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

2. Deductible and Self-Insured Retention. Any deductibles or self-insured retention must be declared to and approved by the City. At the option of the City, either:
the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City of Vallejo, its officers, officials, employees and volunteers; or the Vendor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

3. Other Insurance Provisions.

A. The insurance is to be issued by companies licensed to do business in the State of California.

Parts Purchase Agreement Page 2 of 2
Exhibit C
B. For any claims related to the parts provided pursuant to this Agreement, the Vendor's insurance coverage shall be primary insurance as respects the City of Vallejo, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City of Vallejo, its officers, officials, employees, agents, or volunteers, shall be excess of the Vendor's insurance and shall not contribute with it.

C. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents, or volunteers.

D. The Vendor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

E. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.

4. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.

5. Verification of Coverage. Vendor shall furnish the City with certificates of insurance and original endorsements effecting general and automobile liability insurance coverage required by this clause. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences.

7. Payment Withhold. City will withhold payments to Vendor if the certificates of insurance and endorsements required in Paragraph F, above, are canceled or Vendor otherwise ceases to be insured as required herein.

Parts Purchase Agreement 1
Approved as to form:

By: for
Veronica Nebb, City Attorney

PLUMBING SUPPLY PURCHASE AGREEMENT
This Plumbing Supply Purchase Agreement (“Agreement”) is made at Vallejo, California, dated for reference this 11th day of September 2024, by and between the City of Vallejo, a municipal corporation (the “City”), and Pace Supply Corp., a California corporation (the “Vendor”), who agree as follows:

The provisions of this section shall survive the expiration or termination of this Agreement.

Vendor’s responsibilities under this section shall not be delegated. Vendor shall be responsible to City for acts, errors, or omissions of Vendor’s subcontractors.

11. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

12. Term. The term of this Agreement shall commence upon issuance of a purchase order and shall continue in full force and effect until June 30, 2025.

13. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate this Agreement by giving notice to Vendor.

Parts Purchase Agreement 4

If to City: Beth Schoenberger
Water Director
City of Vallejo Water Department
202 Fleming Hill Rd.

Vallejo, CA 94589
If to Vendor: Rhett Paro
North Bay Waterworks
Pace Supply Corp.
3033 Dutton Ave.

Santa Rosa, CA 95407
Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.