Agenda packet, regular meeting — Vallejo City Council, April 8, 2025 (part 1 of 2)

HYBRID MEETING
www.Cityofvallejo.net

CALL AND NOTICE OF REGULAR
MEETING AT 7:00 PM OF THE

VALLEJO CITY COUNCIL

APRIL 8, 2025

Council Chambers
555 Santa Clara Street
Vallejo, CA 94590

COUNCIL MEMBERS
Andrea Sorce (Mayor)
Peter Bregenzer (Vice-Mayor)
Helen-Marie Gordon
Tonia Lediju, PhD
Alexander Matias
Diosdado "JR" Matulac
Charles Palmares

NOTICE: Members of the Public will be able to participate in-person or remotely via Zoom
City Hall and the Council Chambers will be open to
members of the public 30 minutes prior to the start of
the meeting.

PUBLIC COMMENT: Members of the Public may provide
public comments during the City Council Meeting in
person or via ZOOM
(https://ZoomRegular.Cityofvallejo.net), or via
phone, by dialing (669) 900-6833.

For additional instructions on how to speak remotely
during public comment, please
visit, www.cityofvallejo.net/publiccomment
VIEW THE MEETING:

There are four different ways you can view this public meeting:
• In Person
• Watch Vallejo local channel 28
• Stream from the City
website: www.cityofvallejo.net/Streaming
• Join the Zoom webinar:
https://ZoomRegular.Cityofvallejo.net
Scan QR code for live captions and translation in Spanish and Tagalog.

Hybrid Options are available for members of the public to participate. To participate remotely

Option to Join by Computer
From your browser go to https://ZoomRegular.CityofVallejo.net to launch and join the zoom application.

Meeting ID: 914 0075 0676#
Meeting Password: 131313
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Enter Meeting ID: 914 0075 0676#
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Any supplemental writing related to an agenda item for an open session of a regular meeting that is distributed to all or a majority of all members of the City Council less than 72 hours before the meeting will be posted concurrently on the City’s website at www.cityofvallejo.net/agendas Written material distributed during the meeting, will be available at the meeting if prepared by the City or after the meeting if prepared by someone else. Such materials may be obtained from the City Clerk

Vallejo City Council Chambers ADA compliant. Devices for the hearing impaired are available from the City Clerk. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof

AGENDA

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. REPORT OUT OF CLOSED SESSION

5. PRESENTATIONS AND COMMENDATIONS
A. Vallejo Youth Delegation to the National League of Cities Congressional Conference in Washington, DC Presentation

6. FIRST COMMUNITY FORUM
The Community Forum is an opportunity to address the Council on any matter for which another opportunity to speak is not provided on the agenda, and which is within the jurisdiction of the Council to resolve. Any interested members of the public desiring to communicate with the City Council as part of the First Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. When called upon, each speaker should step to the podium, state his/her name for the record. The conduct of the community forum shall be limited to a maximum of fifteen (15) minutes, with each speaker limited to a maximum of three minutes pursuant to Vallejo Municipal Code Section 2.02.300.

7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Members of the public wishing to address the Council on Consent Calendar items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. Each speaker is limited to three minutes pursuant to Vallejo Municipal Code Section 2.02.310. Requests for removal of Consent Items received from the public are subject to approval by a majority vote of the Council. Items removed from the Consent Calendar will be heard immediately after approval of the Consent Calendar and Agenda

8. CONSENT CALENDAR AND APPROVAL OF AGENDA
A. APPROVAL OF MINUTES
Recommendation: Approve minutes from the special meetings of March 18 and 22 and the special and regular meetings of March 25, 2025 Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR

ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.

Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
C. ADOPTION OF A RESOLUTION AUTHORIZING THE INITIATION OF

PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2025-26 FISCAL YEAR LEVY OF ANNUAL ASSESSMENTS FOR

THE GLEN COVE III MAINTENANCE DISTRICT
Recommendation: Adopt a Resolution authorizing the initiation of proceedings and the preparation of the Engineer's Report for the 2025-26 fiscal year levy of annual assessments for the Glen Cove III Maintenance District.

Contact: Melissa Tigbao, P.E., Public Works Director (707) 648-4433 [email protected]
D. ADOPT A RESOLUTION AUTHORIZING THE INITIATION OF

PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORTS FOR THE 2025-26 FISCAL YEAR LEVY OF ANNUAL ASSESSMENTS FOR

THE BORDONI RANCH, CARRIAGE OAKS, GARTHE RANCH, GLEN COVE III 2015, HIDDENBROOKE, HUNTER RANCH III, MARINE

WORLD/FAIRGROUNDS, MARIN VIEW, NORTHEAST QUADRANT, SOUTH

VALLEJO BUSINESS PARK, AND TOWN AND COUNTRY II-V LANDSCAPE

MAINTENANCE DISTRICTS
Recommendation: Adopt a Resolution authorizing the initiation of proceedings and the preparation of the Engineer's Reports for the 2025-26 fiscal year levy of annual assessments for the Bordoni Ranch, Carriage Oaks, Garthe Ranch, Glen Cove III 2015, Hiddenbrooke, Hunter Ranch III, Marine World/Fairgrounds, Marin View, Northeast Quadrant, South Vallejo Business Park, and Town and Country II-V Landscape Maintenance Districts.

Contact: Melissa Tigbao, P.E., Public Works Director (707) 648-4433 [email protected]
E. ADOPT A RESOLUTION APPROVING A THIRD AMENDMENT TO THE

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH

MUNICIPAL RESOURCE GROUP LLC TO PROVIDE CONTINUED POLICY

DEVELOPMENT, PROCESS IMPROVEMENT, AND ANALYSIS FOR THE

HUMAN RESOURCES DEPARTMENT, FINANCE DEPARTMENT, AND CITY MANAGER’S OFFICE AND INCREASE COMPENSATION TO A NEW NOT- TO-EXCEED AMOUNT OF $375,000 AND AUTHORIZING THE CITY

MANAGER TO EXECUTE SAME
Recommendation: Adopt the resolution approving a Third Amendment to the Consultant and Professional Services Agreement with Municipal Resources Group, LLC., to extend the agreement until June 30, 2026, and to add an additional $115,000 to the Agreement for a new not-to-exceed total of $375,000, and authorize the City Manager to execute same.

Contact: Andrew Murray, City Manager (707) 648-4576
[email protected]
F. ADOPT A RESOLUTION TO AMEND THE FUND 149 FISCAL YEAR 2024–2025 BUDGET IN THE AMOUNT OF $75,302 TO ACCOUNT FOR THE 2024 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE
GRANT (“JAG”) (STEP 2 OF 2)
Recommendation:

Adopt a Resolution amending the Fiscal Year 2024-2025 Fund 149 budget to recognize revenue and appropriate expenditures in the amount of $75,302.

Contact: Jason Ta, Chief of Police
[email protected]
G. RESOLUTION AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2025-26

FISCAL YEAR LEVY OF ANNUAL ASSESSMENTS FOR THE SANDPIPER

POINT MAINTENANCE DISTRICT
Recommendation: Adopt a Resolution authorizing the initiation of proceedings and the preparation of the Engineer's Report for the 2025-26 fiscal year levy of annual assessments for the Sandpiper Point Maintenance District.

Contact: Melissa Tigbao, P.E., Public Works Director (707) 648-4433 [email protected]

9. ACTION CALENDAR
NOTICE: Members of the public wishing to address the Council on Action Calendar Items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420 or as approved and announced by the Mayor. In person speakers will be recognized first
A. ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE

DESIGN PROFESSIONAL SERVICES AGREEMENT WITH NICHOLS
CONSULTING ENGINEERS, CHTD. TO INCREASE COMPENSATION BY $1,500,000 TO A MAXIMUM NOT TO EXCEED $2,000,000 FOR

COMPLETION OF THE PAVEMENT MANAGEMENT PROGRAM AND

AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution approving a First Amendment to the Design Professional Services Agreement with Nichols Consulting Engineers, CHTD., to increase compensation by $1,500,000 to a maximum not-to-exceed amount of $2,000,000 for completion of the pavement management program and authorizing the City Manager to execute same.

Contact: Melissa Tigbao, P.E., Public Works Director, 707-648-4433 [email protected]
B. ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2024-25 CAPITAL

IMPROVEMENT BUDGET TO APPROPRIATE AND EXPEND HIGHWAY

BRIDGE PROGRAM (HBP) GRANT REVENUE IN THE AMOUNT OF
$21,861,377, MEASURE P BUDGET IN THE AMOUNT OF $3,000,000, AND BRIDGE CONSTRUCTION FUND BUDGET IN THE AMOUNT OF $300,000

FOR THE MARE ISLAND CAUSEWAY BRIDGE PREVENTATIVE
MAINTENANCE PROJECT (PROJECT NO. PW9762) (STEP 2 OF 2)
Recommendation: Adopt a resolution amending the Fiscal Year 2024-25 Capital Improvement budget to receive, appropriate and expend grant revenue totaling $21,861,377, Measure P budget in the amount of $3M and Bridge Construction Fund budget in the amount of $300,000 (Step 2 of 2).

Contact: Melissa Tigbao, P.E., Public Works Director (707) 648-4433 [email protected]
C. ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2024-25 CAPITAL IMPROVEMENT BUDGET TO APPROPRIATE AND EXPEND $10 MILLION OF MEASURE P FUNDING FOR THE STREETS PAVING 2025 MEASURE P PROJECT (PROJECT NO. MP2025) (STEP 2 OF 2)
Recommendation: Adopt a Resolution to amend the fiscal year (FY) 2024-25 Capital Improvement Budget to appropriate and expend $10 million of Measure P funding for the Streets Paving 2025 MP Project (Project No. MP2025).

Contact: Melissa Tigbao, P.E., Public Works Director (707) 648-4433 [email protected]
D. CONSIDERATION OF AND FINDING TO CONTINUE THE STATE OF

LOCAL EMERGENCY RELATING TO PUBLIC SAFETY STAFFING AND

UPDATE ON ACTIONS TAKEN TO DATE
Recommendation: Receive the update and confirm the continued existence of the conditions leading to the declaration of a state of local emergency.

Contact: Jason Ta, Chief of Police (707) 648-4540
[email protected]
E. ADOPT A RESOLUTION APPROVING FUNDING FOR A CONTRACT WITH

THE SOLANO COUNTY SHERIFF'S OFFICE FOR PUBLIC SAFETY

OFFICERS BY PROVIDING DIRECTION TO THE CITY MANAGER TO
INCLUDE SUCH FUNDING UP TO $5,300,000.00 OR OTHER GREATER AMOUNT AS DIRECTED IN EACH OF FY 25/26 AND 26/27 BUDGETS Recommendation: Adopt a Resolution Approving Funding for a Contract with the Solano County Sheriff's Office for Public Safety Officers by Providing Direction to the City Manager to Include Such Funding up to $5,300,000.00 or Other Greater Amount as Directed in Each of FY 25/26 and 26/27 budgets.

Contact: Jason Ta, Police Chief (707) 648-4540
[email protected]

10. INFORMATION CALENDAR

11. CITY MANAGER’S REPORT

12. CITY ATTORNEY’S REPORT

13. COMMUNITY FORUM
Any interested members of the public desiring to communicate with the City Council as part of the last Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first.

14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL

15. ADJOURNMENT

ADDITIONAL CITY INFORMATION
Members of the public can:
• Like us on Facebook and Instagram (@cityofvallejo)
• Sign up to receive City Communications via e-mail (www.cityofvallejo.net/subscribe) • Sign up for emergency alerts at: alertsolano.com
Dated: Thursday, April 3, 2025
Andrea Sorce, Mayor
I, Dawn Abrahamson, City Clerk do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to

Andrea Sorce (Mayor)
Peter Bregenzer (Vice-Mayor)
Helen-Marie Gordon
Tonia Lediju, PhD
Alexander Matias
Diosdado "JR" Matulac
Charles Palmares,

at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 555 Santa Clara Street, CA at 2:45 p.m., Thursday, April 3, 2025.

Dated: Thursday, April 3, 2025

Special City Council Meeting Minutes
March 18, 2025
Page | 1

VALLEJO CITY COUNCIL

SPECIAL MEETING MINUTES
MARCH 18, 2025

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER
The meeting was called to order at 7:10 p.m.

2. ROLL CALL

Present: Mayor Sorce, Vice Mayor Bregenzer, Councilmembers Gordon, Lediju, Matias, Matulac, and Palmares

Absent: None
Staff present: City Manager Murray, City Attorney Nebb, City Clerk Abrahamson, Public Works Director Tigbao, and Assistant to the City Manager Peterson

3. PLEDGE OF ALLEGIANCE

4. ACTION CALENDAR
A. PROVIDING NOTICE OF INTENT TO AMEND THE FY 2024-25 CAPITAL IMPROVEMENT BUDGET TO ALLOCATE A TOTAL OF $21,861,377 IN GRANT FUNDS FROM THE HIGHWAY BRIDGE PROGRAM, $3,000,000 IN MEASURE P FUNDS, AND $300,000 IN BRIDGE CONSTRUCTION

FUNDS FOR THE MARE ISLAND CAUSEWAY BRIDGE PREVENTATIVE
MAINTENANCE PROJECT (STEP 1 OF 2)
Recommendation: This staff report provides notice of intent to amend the FY 2024-25 Capital Improvement Budget to allocate a total of $21,861,377 in grant funds from the Highway Bridge Program, $3,000,000 in Measure P funds, and $300,000 in Bridge Construction funds for the Mare Island Causeway Bridge Preventative Maintenance Project (Step 1 of 2)
Contact: Melissa Tigbao, P.E., Public Works Director
[email protected]
Public Works Director Tigbao provided an overview of the project, discussed the scope of work, project funding and budget gap, and the bidding process, reviewed the reasons for the Measure P Oversight Committee denying the funding using Measure P funds for the project, and proposed further action by Council.

Staff responded to questions from Councilmembers.

Speakers: Daniel Boone, Sherianne Grimm, Melvin Cowman, Jasmine Salmeron (Measure P Advisory Committee member), and Karol Heppe.

Special City Council Meeting Minutes
March 18, 2025
Page | 2
Another question and answer period followed. Councilmembers provided comment.

Action: moved by Vice Mayor Bregenzer and carried to adopt provided notice of intent to amend the FY 2024-25 Capital Improvement Budget to allocate a total of $21,861,377 in grant funds from the Highway Bridge Program, $3,000,000 in Measure P funds, and $300,000 in Bridge Construction funds for the Mare Island Causeway Bridge Preventative Maintenance Project (Step 1 of 2) with the requirement of having the 6 conditions waived by the Measure P Committee finalized and brought forward as part of Step 2 before Council makes a decision on the 2nd step (Noes: Matias)
B. RECEIVE UPDATE ON UNHOUSED SITUATION AND POSSIBLY PROVIDE

DIRECTION ON CITY PROGRAMS
Recommendation: Receive an update on the unhoused situation and possibly provide direction to staff on the City’s unhoused programs.

Contact: Natalie Peterson, Assistant to the City Manager (707) 649-3415 [email protected]
Assistant City Manager Haen provided introductory comments.

Assistant to the City Manager Peterson and Assistant City Manager Haen provided a homelessness overview, reviewed the Point in Time Count, Partnerships and Responsibilities, Funding, and existing projects, discussed unhoused living situations, identified legal items regarding homelessness, outlined the encampment clean-up process and Vallejo specifics, and concluded the presentation reviewing support and services.

Speakers: Cynthia H., Heather Franklin, Allison Mezzra, Tom Carey, Kathy Salm, Robert Toepfer, Eli Smith, Kathleen McNeil, Tony Stewart, Dion Carter, Jackie Jones, Francie, Jose Carrizales, Latressa Wilson Alford (BWOPA), Liat Meitzenheimer, Robert Brekke, Kris Kelley, Darren Rogers, Diana Lang, Steve S., Isobet Beltane, Paula Conley, Gordon Gilmore, Sean M., Josie M., Jennifer S., Patricia Hunter and Michelle Davis (NAACP), Anne Carr, Cristal Gallegos, Barry Boswick, and Lori Herrera.

The meeting recessed halfway through the public speakers at 10:09 p.m. and reconvened at 10:23 p.m. with the remainder of the public speakers.

Staff responded to questions from Councilmembers. Councilmembers provided comment and directed staff to suspend homeless encampment cleanups and continued the item to a special council meeting on April 1, 2025 for further deliberation.

5. ADJOURNMENT
The meeting adjourned at 11:53 p.m. and in memory of James Oakley.

Special City Council Meeting Minutes
March 18, 2025
Page | 3
________________________________

ANDREA SORCE, MAYOR
ATTEST:
_________________________________
DAWN G. ABRAHAMSON, CITY CLERK
Special City Council Meeting Minutes
March 18, 2025
Page | 4
Special City Council Meeting Minutes
March 22, 2025
Page | 1

VALLEJO CITY COUNCIL

SPECIAL MEETING MINUTES
MARCH 22, 2025

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER
The meeting was called to order at 10:08 a.m.

2. ROLL CALL

Present: Mayor Sorce, Vice Mayor Bregenzer, Councilmembers Gordon, Lediju, and Matias

Absent: Councilmembers Matulac and Palmares
Staff present: City Manager Murray, City Clerk Abrahamson and Finance Director Nayar

3. PLEDGE OF ALLEGIANCE

4. WORKSHOP
A. PROVIDE CITY COUNCIL WITH AN OVERVIEW OF THE FISCAL YEAR (FY) 2025-2026 BUDGET DEVELOPMENT PROCESS, BASELINE BUDGET, AND RECOMMENDED BUDGETING PRACTICE CHANGES; RECEIVE
COMMUNITY INPUT; AND RECEIVE COUNCIL DIRECTION
Recommendation: Provide City Council with an overview of the fiscal year (FY) 2025-2026 budget development process, baseline budget, and recommended budgeting practices; receive community input; and receive Council direction.

Contact: Andrew Murray, City Manager
[email protected]
Rekha Nayar, Finance Director
[email protected]
Mayor Sorce provided opening comments and outlined the schedule for the budget workshop.

Finance Director Nayar provided a focus overview of the General Fund, discussed the purpose of the Community Budget Workshop, provided an overview of different budgeting approaches and the FY 2025-26 budget development process enhancements, reviewed the FY 2025-2026 Baseline Budget Development and Description, and outlined staff recommendations for changes to current budgeting practices
Staff responded to questions from Councilmembers throughout the presentation.

The meeting recessed at 12:04 p.m. and reconvened at 12:20 p.m.

Special City Council Meeting Minutes
March 22, 2025
Page | 2
Finance Director Nayar concluded the presentation by presenting the results of the Community Survey.

Staff responded to questions from Councilmembers. Councilmembers provided comment.

At 12:30 p.m., the meeting recessed to form break-out working groups comprised of members of the public to work on providing responses to the following:
•Questions/Information we want
•Things to Prioritize or Deprioritize
•Need as part of the process
•Comments on what was presented
•Anything that was missing
The meeting reconvened at 1:21 p.m. and a spokesperson from each break-out group provided a report on the list of items that created.

Speakers: Thomas Judt, Liat Meitzenheimer, Tony Stewart (representing Solano County Supervisor James’ Office), Andrew, and an unidentified member of the public.

Councilmembers provided comment and direction to staff including a number of requests for further information and items to be considered as part of this year’s budget process.

Mayor Sorce read Councilmember Matulac’s comments in his absence.

City Manager Murray provided closing comments.

5. ADJOURNMENT
The meeting adjourned at 2:17 p.m.
________________________________

ANDREA SORCE, MAYOR
ATTEST:
_________________________________
DAWN G. ABRAHAMSON, CITY CLERK
Special City Council Meeting Minutes
March 22, 2025
Page | 3
Special City Council Meeting Minutes
March 25, 2025
Page | 1

VALLEJO CITY COUNCIL

SPECIAL MEETING MINUTES
FEBRUARY 25, 2025

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER
The meeting was called to order at 4:01 p.m.

2. ROLL CALL

Present: Mayor Sorce, Vice Mayor Bregenzer, Councilmembers Gordon, Lediju, Matias (arrived at 4:04 p.m.), Matulac (participated remotely), and Palmares (arrived at 4:04 p.m.)

Absent: None
Staff present: City Manager Murray, City Attorney Nebb, City Clerk Abrahamson, and Assistant City Manager Haen
The Council convened into Closed Session at 4:03 p.m.

3. CLOSED SESSION
A. Conference with Legal Counsel - Existing Litigation: U.S. ex rel. Kurzman, et al. v. Microsoft Corp., et al., United States District Court, Southern District of New York, Case No. 19-cv-04270, pursuant to California Government Code section 54956.9(d)(1)
B. Conference with Legal Counsel - Anticipated Litigation Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4): 1 Case
C. Public Employee Performance Evaluation Pursuant to Government Code Section 54957
Title: City Manager
D. Public Employee Performance Evaluation Pursuant to Government Code Section 54957
Title: City Attorney

4. ADJOURNMENT
The meeting adjourned at 7:06 p.m.

Special City Council Meeting Minutes
March 25, 2025
Page | 2
________________________________

ANDREA SORCE, MAYOR
ATTEST:
_________________________________
DAWN G. ABRAHAMSON, CITY CLERK
Regular City Council Meeting Minutes
March 25, 2025
Page | 1

VALLEJO CITY COUNCIL

REGULAR MEETING MINUTES
MARCH 25, 2025

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER
The meeting was called to order at 7:51 p.m.

2. ROLL CALL

Present: Mayor Sorce, Vice Mayor Bregenzer, Councilmembers Gordon, Lediju, Matias, Matulac (participated remotely), and Palmares

Absent: None
Staff present: City Manager Murray, City Attorney Nebb and City Clerk Abrahamson

3. PLEDGE OF ALLEGIANCE

4. REPORT OUT OF CLOSED SESSION
City Attorney Nebb reported the following:
•Closed Session Item 4A – Council directed staff to consent to dismissal of the case
•Closed Session Item 4B – Council provided direction to staff •Closed Session Items 4C & 4D: no action to report

5. PRESENTATIONS AND COMMENDATIONS
Action: the proclamation was read and presented by Vice Mayor Bregenzer.

A. PRESENTATION OF A PROCLAMATION RECOGNIZING TRANSGENDER

DAY OF VISIBILITY

6. FIRST COMMUNITY FORUM
Speakers: John Kenney, Askari Sowonde, Kathy Salm, Robert Toepfer, Eli Smith, and Shawn OMalley

7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Speakers: None.

8. CONSENT CALENDAR AND APPROVAL OF AGENDA
Action: moved by Vice Mayor Bregenzer and carried unanimously, unless otherwise noted, approval of the Agenda and the Consent Calendar removing Items 5H, 5F and 5I and making them Items 5.1, 5.2 and 5.3. respectively.

A. APPROVAL OF MINUTES
Recommendation: Approve minutes from the special meetings of March 4 and 6 and the special and regular meetings of March 11, 2025 Regular City Council Meeting Minutes
March 25, 2025
Page | 2
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: approved minutes.

B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR

ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.

Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: waived reading and authorized introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.

C. PAYMENT OF CLAIMS: JANUARY 2025
Recommendation: Ratify the payment of claims for the period of January 1, 2025, through January 31, 2025.

Contact: Rekha Nayar, Finance Director (707) 648-4592
[email protected]
Action: ratified payment of claims for period of January 1-31, 2025.

D. ADOPT A RESOLUTION ESTABLISHING THE LIST OF ROAD

MAINTENANCE AND REHABILITATION PROJECTS TO BE SUBMITTED FOR SENATE BILL (SB) 1 / ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) FUNDING FOR FISCAL YEAR 2025-26 AND FINDING

THE ACTION EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT (CEQA) PURSUANT TO SECTION 15301(c) OF THE CEQA

GUIDELINES - EXISTING FACILITIES
Recommendation: Adopt a Resolution establishing the List of Road Maintenance and Rehabilitation Projects to be submitted for Senate Bill (SB) 1 / Road Maintenance and Rehabilitation Account (SB1/RMRA) funding for Fiscal Year (FY) 2025-26 and finding the action exempt from the California Environmental Quality Act (CEQA) pursuant to section 15301(c) of the CEQA guidelines - existing facilities.

Contact: Melissa Tigbao, P.E., Public Works Director (707) 648-4433 [email protected]
Action: adopted Resolution No. 25-028 N.C.

E. ADOPT A RESOLUTION AUTHORIZING CITY MANAGER TO MAKE

MEMBERSHIP CONTRIBUTIONS TO THE SOLANO TRANSPORTATION

AUTHORITY JOINT POWERS AUTHORITY IN AN AMOUNT NOT TO
EXCEED $350,000 FOR FISCAL YEARS (FY) 2025-26 THROUGH FY 2027- 28 Recommendation: Adopt a Resolution authorizing the City Manager to make membership contributions up to $350,000 to Solano Transportation Authority Joint Powers Authority through June 30, 2028.

Regular City Council Meeting Minutes
March 25, 2025
Page | 3
Contact: Melissa Tigbao, P.E., Public Works Director, (707) 648-4433 [email protected]
Action: adopted Resolution No. 25-029 N.C.

F. ADOPT A RESOLUTION APPROVING A SECOND AMENDMENT TO THE VENDOR SERVICE AGREEMENT WITH ENPRO ELEVATOR, INC. FOR

ELEVATOR MAINTENANCE SERVICES AT CITY-OWNED BUILDINGS TO

INCREASE THE NOT TO EXCEED AMOUNT OF THE CONTRACT TO
$725,000 AND EXTEND THE TERM THROUGH JUNE 30, 2027, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a Resolution approving a Second Amendment to the Vendor Service Agreement with Enpro Elevator, Inc. to increase the not-to- exceed amount of the contract to $725,000 and extend the term to expire on June 30, 2027, and authorizing the City Manager to execute same.

Contact: Melissa Tigbao, P.E., Public Works Director (707) 648-4433 [email protected]
Action: item was removed from the Consent Calendar by Councilmember Gordon.

Action: moved by Vice Mayor Bregenzer and carried unanimously to adopt Resolution No. 25-030 N.C.

G. ADOPT A RESOLUTION ACCEPTING THE 2024 GENERAL PLAN AND

HOUSING ELEMENT ANNUAL PROGRESS REPORT AND DIRECTING

STAFF TO SUBMIT SAME TO THE GOVERNOR'S OFFICE OF LAND USE

AND CLIMATE INNOVATION (FORMERLY THE OFFICE OF PLANNING

AND RESEARCH) AND THE CALIFORNIA DEPARTMENT OF HOUSING

AND COMMUNITY DEVELOPMENT
Recommendation: Adopt a Resolution accepting the 2024 General Plan and Housing Element Annual Progress Report and directing staff to submit same to the Governor’s Office of Land Use and Climate Innovation (formerly the Office of Planning and Research) and the California Department of Housing and Community Development.

Contact: Kristin Pollot, AICP, Planning & Development Services Director, (707) 648-4326
[email protected]
Action: adopted Resolution No. 25-031 N.C.

H. ADOPT A RESOLUTION APPROVING AMENDMENTS TO THE CITY OF

VALLEJO CITIZEN PARTICIPATION PLAN FOR HUD COMMUNITY

PLANNING AND DEVELOPMENT PROGRAMS
Recommendation: Adopt a Resolution approving amendments to the City of Vallejo's Citizen Participation Plan (CPP) for HUD Community Planning and Development Programs such as the Community Development Block Grant (CDBG) Program and HOME Investment Partnerships ("HOME") Program.

Contact: Alicia M. Jones, Housing Director, (707) 648-4408 [email protected]
Action: item was removed from the Consent Calendar by Councilmember Matias.

Regular City Council Meeting Minutes
March 25, 2025
Page | 4
Following a brief overview of the Plan and Preliminary Goals by Housing Director Jones, staff responded to questions from Councilmembers.

Action: moved by Vice Mayor Bregenzer and carried unanimously to adopt Resolution No. 25-032 N.C.

I. ADOPT A RESOLUTION DENYING THE APPEAL (APP24-0004) OF THE

ARCHITECTURAL HERITAGE AND LANDMARK COMMISSION'S

DECISION TO APPROVE, AND HEREBY GRANTING, A CERTIFICATE OF APPROPRIATENESS (COA22-0007) AND DEVELOPMENT REVIEW
(DVR22-0031) TO ALLOW THE DEVELOPMENT OF A NEW SINGLE-
FAMILY RESIDENCE AT 128 CAROLINA STREET, AFTER FINDING THE

PROJECT EXEMPT FROM ENVIRONMENTAL REVIEW UNDER THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15303 – NEW CONSTRUCTION OR

CONVERSION OF SMALL STRUCTURES
Recommendation: Adopt a resolution to approve a Certificate of Appropriateness (COA22-0007) and Development Review (DVR22-0031) to Allow the Development of a New Single-Family Residence at 128 Carolina Street (APN: 0055-121-120)
Contact: Cesar Orozco, Planning Manager - Current Development [email protected]
Action: item was removed from the Consent Calendar by Councilmember Gordon.

Staff responded to questions from Councilmembers.

Action: moved by Vice Mayor Bregenzer and carried unanimously to adopt Resolution No. 25-033 N.C.

9. ACTION CALENDAR
A. RECEIVE AND FILE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) AND OTHER ANNUAL REPORTS FOR THE FISCAL YEAR ENDED JUNE 30, 2024
Recommendation: Receive and file the City's Annual Comprehensive Financial Report (ACFR) and other annual reports for the fiscal year ended June 30, 2024
Contact: Rekha Nayar, Finance Director (707-648-4592)
[email protected]
Finance Director Nayar provided introductory comments.

Christian Townes and Brandon Young (CPA, Partner, LSL) provided an overview of the 2024 financial audit.

Staff and Ms. Townes responded to questions from Councilmembers.

Regular City Council Meeting Minutes
March 25, 2025
Page | 5
Speaker: Jasmine Salmeron
Another question and answer period followed. Councilmembers provided comment.

Action: moved by Vice Mayor Bregenzer and carried unanimously to receive and file the City’s Annual Comprehensive Financial Report (ACFR) and other annual reports for fiscal year ended June 30, 2024.

B. ADOPT A RESOLUTION TO AMEND THE FISCAL YEAR 2024-25 BUDGET,

MID-YEAR FOR GENERAL FUND REVENUE & EXPENDITURE
AND OTHER FUNDS (STEP 2 OF 2)
Recommendation: Adopt Resolution (Attachment A) to amend the City's Fiscal Year 2024-25 Adopted Budget (Exhibit 1).

Contact: Rekha Nayar, Finance Director (707) 648-4592
[email protected]
Finance Director Nayar provided a recap of FY 2024-25 mid-year adjustments.

Staff responded to questions from Councilmembers. Councilmembers provided comment.

Action: moved by Vice Mayor Bregenzer and carried to adopt Resolution No. 25-034 N.C. (Noes: Lediju and Matias).

C. PROVIDE NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2024-2025 CAPITAL IMPROVEMENT BUDGET (STEP 1 OF 2) TO APPROPRIATE AND EXPEND $10 MILLION OF MEASURE P FUNDING FOR THE STREETS PAVING 2025 MEASURE P PROJECT (PROJECT NO. MP2025)
Recommendation: Provide Notice of Intent to amend the fiscal year (FY) 2024- 25 Capital Improvement Budget (Step 1 of 2) to appropriate and expend $10 million of Measure P funding for the Streets Paving
2025 Measure P Project (Project No. MP2025).

Contact: Melissa Tigbao, P.E., Public Works Director (707) 648-4433 [email protected]
Public Works Director Tigbao discussed annual funding for an ongoing CIP, reviewed budged needs to continue annual paving program, 2025 $3 million Cap Seal and Curb Ramps project, and the 2025 $7 million Grind and Overlay and Curb Ramps project.

Staff responded to questions from Councilmembers. Councilmembers provided comment.

Speaker: Anne Carr.

Action: moved by Vice Mayor Bregenzer and carried unanimously to provide Notice of Intent to amend the fiscal year (FY) 2024-25 Capital Regular City Council Meeting Minutes
March 25, 2025
Page | 6
Improvement Budget (Step 1 of 2) to appropriate and expend $10 million of Measure P funding for the Streets Paving.

10. INFORMATION CALENDAR
A. BROADWAY PROJECT MONTHLY UPDATE
Recommendation: Receive an update on the Broadway Project.

Contact: Gillian Haen, Assistant City Manager
[email protected]
Assistant to the City Manager Peterson provided background information on the project and an update on the project schedule and budget.

Staff responded to questions from Councilmembers.

Speakers: Anne Carr, Jasmine Salmeron and Isobet Beltane.

Another question and answer period followed. Councilmembers provided comment.

11. CITY MANAGER’S REPORT – None.

12. CITY ATTORNEY’S REPORT – None.

13. COMMUNITY FORUM
Speakers: Michael Hayes and Isobet Beltane.

14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL Councilmembers provided reports on community events and meetings attended and shared future agenda item requests.

15. ADJOURNMENT
The meeting adjourned at 10:48 p.m.
________________________________

ANDREA SORCE, MAYOR
ATTEST:
_________________________________
DAWN G. ABRAHAMSON, CITY CLERK
Regular City Council Meeting Minutes
March 25, 2025
Page | 7
CONSENT CALENDAR 8.C.

DATE: April 8, 2025
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, P.E., Public Works Director
SUBJECT: ADOPTION OF A RESOLUTION AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2025-26 FISCAL

YEAR LEVY OF ANNUAL ASSESSMENTS FOR THE GLEN COVE III MAINTENANCE

DISTRICT

RECOMMENDATION
Adopt a Resolution authorizing the initiation of proceedings and the preparation of the Engineer's Report for the 2025-26 fiscal year levy of annual assessments for the Glen Cove III Maintenance District.

REASONS FOR RECOMMENDATION
The City must authorize the Engineer of Record to proceed with the annual process of reviewing the current assessments and evaluating the proposed work in the Glen Cove III Maintenance District in order to determine the appropriate assessments for the coming fiscal year.

BACKGROUND AND DISCUSSION
The California Landscape and Lighting Act of 1972, California Streets and Highway Code §§ 22500 et seq. (the "Act"), allows local governmental agencies to form assessment districts for the purpose of financing the costs and expenses of landscaping and lighting public areas. The City of Vallejo has thirteen such assessment districts throughout the City to provide funding for the appropriate services. The Act requires that the City complete certain proceedings each fiscal year in order to levy and collect assessments.

The proceedings for fiscal year 2025-2026 take place as follows:
• April 8, 2025 - The City Council adopts a resolution which generally describes any proposed new improvements or any substantial changes in existing improvements and orders the Engineer to prepare and to file a report. Upon completion, the Engineer files the report with the City Clerk for submission to the City Council.
• May 27, 2025 - Approve, or modify and approve as modified, the Engineer’s Report and adopt a Resolution of Intention declaring the City’s intent to levy and collect the assessments based on the Engineer's Report.
• June 10, 2025 - Conduct a duly noticed public hearing on the question of the levy of the proposed assessments.

Approval of this item authorizes the proceedings listed above to occur on the given dates.

FISCAL IMPACT
The cost of preparation of the Engineer’s Report is funded by the Glen Cove III Maintenance District and there is no additional fiscal impact associated with this agenda item. The fiscal health of the district is to be studied and will be presented in the Engineer’s Report.

Date: April 8, 2025
Subject: ADOPTION OF A RESOLUTION AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2025-26 FISCAL

YEAR LEVY OF ANNUAL ASSESSMENTS FOR THE GLEN COVE III

MAINTENANCE DISTRICT

Page 2 ends

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Reso-25-04-08 Vallejo Res 1 GCMD FY25-26_CAO Stamp_Revised

CONTACT
Melissa Tigbao, P.E., Public Works Director (707) 648-4433 [email protected]

RESOLUTION NO. 25 -____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO

AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2025-26 FISCAL YEAR LEVY OF ANNUAL

ASSESSMENTS FOR THE GLEN COVE III MAINTENANCE DISTRICT
WHEREAS, the City Council, by previous resolutions, formed and levied annual assessments for the Glen Cove III Landscape Maintenance District (hereafter referred to as the "District"), pursuant to the provisions of California Constitution Article XIIID, and the Landscaping and Lighting Act of 1972 (the "Act") at California Streets and Highways Code Sections 22500 et seq.; and WHEREAS, the City Council desires to conduct proceedings to provide for the annual levy of assessments for the next ensuing fiscal year to provide for the costs and expenses necessary for continual maintenance of improvements within said District; and WHEREAS, Section 22623 of the Act requires the City Council to adopt a resolution which shall generally describe any proposed new improvements or any substantial changes in existing improvements and order the engineer to prepare and to file its report.

NOW, THEREFORE, BE IT RESOLVED that within the District the existing and proposed improvements, and any substantial changes proposed to be made to the existing improvements, are generally described as follows:

The installation, maintenance and servicing of public facilities, including but not limited to, street lights, public lighting facilities, landscaping, sprinkler systems, statuary, fountains, other ornamental structures and facilities, landscape corridors, ground cover, shrubs and trees, street frontages, drainage systems, fencing, entry monuments, graffiti removal and repainting, and all labor, materials, supplies, utilities and equipment, and incidental expenses necessary therefor.

BE IT FURTHER RESOLVED that SCI Consulting Group is hereby designated as Engineer of Work for purposes of these proceedings and is hereby ordered to prepare an Engineer's Report in accordance with Sections 22565 through 22574 of the Act and article XIIID of the California Constitution. Upon completion, the Engineer shall file the Engineer's Report with the City Clerk for submission to the City Council.

Adopted by the City Council of the City of Vallejo at a regular meeting held on April 8, 2025 with the following vote:

AYES:

NOES:

ABSENT:

__________________________________

ANDREA SORCE, MAYOR
ATTEST:
__________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CONSENT CALENDAR 8.D.

DATE: April 8, 2025
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, P.E., Public Works Director
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORTS FOR THE 2025-26 FISCAL YEAR

LEVY OF ANNUAL ASSESSMENTS FOR THE BORDONI RANCH, CARRIAGE OAKS, GARTHE RANCH, GLEN COVE III 2015, HIDDENBROOKE, HUNTER RANCH III,

MARINE WORLD/FAIRGROUNDS, MARIN VIEW, NORTHEAST QUADRANT, SOUTH

VALLEJO BUSINESS PARK, AND TOWN AND COUNTRY II-V LANDSCAPE

MAINTENANCE DISTRICTS

RECOMMENDATION
Adopt a Resolution authorizing the initiation of proceedings and the preparation of the Engineer's Reports for the 2025-26 fiscal year levy of annual assessments for the Bordoni Ranch, Carriage Oaks, Garthe Ranch, Glen Cove III 2015, Hiddenbrooke, Hunter Ranch III, Marine World/Fairgrounds, Marin View, Northeast Quadrant, South Vallejo Business Park, and Town and Country II-V Landscape Maintenance Districts.

REASONS FOR RECOMMENDATION
The City must authorize the Engineer of Record to proceed with the annual process of reviewing the current assessments and evaluating the proposed work for each Landscape Maintenance District (LMD) to determine the appropriate assessments for the coming fiscal year.

BACKGROUND AND DISCUSSION
The California Landscape and Lighting Act of 1972 (California Streets and Highway Code 22500-22675) allows local governmental agencies to form assessment districts for the purpose of financing the costs and expenses of landscape and lighting public areas. The City of Vallejo has thirteen such districts formed throughout the City, including the Glen Cove III and Sandpiper Point Maintenance Districts, to provide funding for these services. The City Council will be considering the Glen Cove III and Sandpiper Point Maintenance Districts under separate Council action. The remaining eleven districts are Bordoni Ranch; Carriage Oaks; Garthe Ranch; Glen Cove III 2015; Hiddenbrooke, Hunter Ranch III; Marine World/Fairgrounds; Marin View; Northeast Quadrant, South Vallejo Business Park; Town and Country II-V. California Streets and Highways Code sections 22620-22631 requires that the City complete certain proceedings each fiscal year in order to levy and collect assessments.

The proceedings for fiscal year 2025-26 take place as follows:
• April 8, 2025 - The City Council adopts a resolution which generally describes any proposed new improvements or any substantial changes to existing improvements within the districts and orders the Engineer to prepare and file its reports. Upon completion, the Engineer files the reports with the City Clerk
• May 27, 2025 - The City Council approves, or modifies and approves as modified, the Engineer’s Reports and adopts a Resolution of Intention declaring the City’s intent to levy and collect the assessments.

Date: April 8, 2025
Subject: ADOPT A RESOLUTION AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORTS FOR THE 2025-26 FISCAL

YEAR LEVY OF ANNUAL ASSESSMENTS FOR THE BORDONI RANCH, CARRIAGE OAKS, GARTHE RANCH, GLEN COVE III 2015, HIDDENBROOKE, HUNTER RANCH

III, MARINE WORLD/FAIRGROUNDS, MARIN VIEW, NORTHEAST QUADRANT,

SOUTH VALLEJO BUSINESS PARK, AND TOWN AND COUNTRY II-V LANDSCAPE

MAINTENANCE DISTRICTS

Page 2 ends

• June 10, 2025 - Conduct a duly noticed public hearing on the question of the levy of the assessments.

Approval of this item authorizes the proceedings listed above to occur on the given dates.

FISCAL IMPACT
The costs of preparation of the Engineer’s Reports are allocated to the individual LMDs and there is no additional fiscal impact associated with this agenda item. The fiscal health of each district is to be studied and presented in the Engineer’s Report.

ATTACHMENTS

1. Reso-25-04-08 Vallejo LMDs FY25-26_CAO Stamp_Revised

CONTACT
Melissa Tigbao, P.E., Public Works Director (707) 648-4433 [email protected]

RESOLUTION NO. 25 -____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO

AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORTS FOR THE 2025-26 FISCAL YEAR LEVY OF

ANNUAL ASSESSMENTS FOR THE BORDONI RANCH, CARRIAGE OAKS, GARTHE RANCH, GLEN COVE III 2015, HIDDENBROOKE, HUNTER RANCH III,

MARINE WORLD/FAIRGROUNDS, MARIN VIEW, NORTHEAST QUADRANT,

SOUTH VALLEJO BUSINESS PARK, AND TOWN AND COUNTRY II-V LANDSCAPE

MAINTENANCE DISTRICTS
WHEREAS, the City Council, by previous Resolutions, formed and levied annual assessments for twelve Landscape Maintenance Districts including: Bordoni Ranch; Carriage Oaks; Garthe Ranch; Glen Cove III 2015; Hiddenbrooke, Hunter Ranch Ill; Marine World/Fairgrounds; Marin View; Northeast Quadrant, South Vallejo Business Park, and Town and Country II-V (hereafter referred to as the "Districts"), pursuant to the provisions of California Constitution Article XIIID, and the Landscaping and Lighting Act of 1972 (the "Act") at California Streets and Highways Code Sections 22500 et seq.; and
WHEREAS, the City Council desires to conduct proceedings to provide for the annual levy of assessments for the next ensuing fiscal year to provide for the costs and expenses necessary for continual maintenance of improvements within the Districts; and WHEREAS, Section 22623 of the Act requires the City Council to adopt a resolution which shall generally describe any proposed new improvements or any substantial changes in existing improvements within the Districts and that orders the engineer to prepare and to file a report.

NOW, THEREFORE, BE IT RESOLVED that within the Districts the existing and proposed improvements, and any substantial changes proposed to be made to the existing improvements, are generally described as follows:

BE IT FURTHER RESOLVED that SCI Consulting Group is hereby designated as Engineer of Work for purposes of these proceedings and is hereby ordered to prepare an Engineer's Report for each District in accordance with Sections 22565 through 22574 of the Act and article XIIID of the California Constitution. Upon completion, the Engineer shall file the Engineer's Reports with the City Clerk for submission to the City Council.

Adopted by the City Council of the City of Vallejo at a regular meeting held on April 8, 2025 with the following vote:

AYES:

NOES:

ABSENT:
__________________________________

ANDREA SORCE, MAYOR
ATTEST:
__________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CONSENT CALENDAR 8.E.

DATE: April 8, 2025
TO: Mayor and Members of the City Council
FROM: Andrew Murray, City Manager
Jason Ackley, Assistant to the City Manager
SUBJECT: ADOPT A RESOLUTION APPROVING A THIRD AMENDMENT TO THE CONSULTANT

AND PROFESSIONAL SERVICES AGREEMENT WITH MUNICIPAL RESOURCE GROUP

LLC TO PROVIDE CONTINUED POLICY DEVELOPMENT, PROCESS IMPROVEMENT,

AND ANALYSIS FOR THE HUMAN RESOURCES DEPARTMENT, FINANCE DEPARTMENT, AND CITY MANAGER’S OFFICE AND INCREASE COMPENSATION TO A NEW NOT-TO-EXCEED AMOUNT OF $375,000 AND AUTHORIZING THE CITY

MANAGER TO EXECUTE SAME

RECOMMENDATION
Adopt the resolution approving a Third Amendment to the Consultant and Professional Services Agreement with Municipal Resources Group, LLC., to extend the agreement until June 30, 2026, and to add an additional $115,000 to the Agreement for a new not-to-exceed total of $375,000, and authorize the City Manager to execute same.

REASONS FOR RECOMMENDATION
Municipal Resources Group, LLC has been providing needed consulting services through an Agreement since February 2023. An Amendment is needed to that Agreement to continue receiving those support services going forward.

BACKGROUND AND DISCUSSION
Municipal Resource Group LLC (MRG) has been providing support for City staff through a Consultant and Professional Services Agreement since February 20, 2023. This consulting assistance included working on the Audit of the Broadway Housing Project and report; Human Resources and Finance Department Project Management and advisement; and ongoing Technical Consulting.

Staff are requesting approval of this Third Amendment to the original Agreement to continue the as-needed Human Resources, Finance Department, and City-wide assistance and needed reports. For the Human Resources Department, MRG has been providing and would continue to provide assistance regarding Industrial Disability Retirement (IDR), updating records, and providing guidance on modernizing procedures.

For the Finance Department, MRG performed the Broadway Project assessment and has been providing and would continue to provide advisory services. For the City Manager's Office, MRP would perform an assessment of the City's special events sponsorship program.

FISCAL IMPACT
Approval of this item will enable City staff to order up to an additional $115,000 in consulting services through MRG. All funding for such additional costs would be paid for out of the budgeted Professional Services budget for the City Department(s) in question. No additional funding is being requested as part of this item.

ENVIRONMENTAL REVIEW

Date: April 8, 2025
Subject: ADOPT A RESOLUTION APPROVING A THIRD AMENDMENT TO THE CONSULTANT

AND PROFESSIONAL SERVICES AGREEMENT WITH MUNICIPAL RESOURCE

GROUP LLC TO PROVIDE CONTINUED POLICY DEVELOPMENT, PROCESS

IMPROVEMENT, AND ANALYSIS FOR THE HUMAN RESOURCES DEPARTMENT, FINANCE DEPARTMENT, AND CITY MANAGER’S OFFICE AND INCREASE COMPENSATION TO A NEW NOT-TO-EXCEED AMOUNT OF $375,000 AND

AUTHORIZING THE CITY MANAGER TO EXECUTE SAME

Page 2 ends

This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. RESO 3rd Amendment- MRG - CAO STAMP

2. MRG 3rd Amendment to Consultant Services Agreement - CAO STAMP

3. 23-CM129 MUNICIPAL RESOURCE GROUP LLC Consultant and Professional Servic...

4. 23CM129 MUNICIPAL RESOURCE GROUP LLC First Amendment

5. 23CM129 MUNICIPAL RESOURCE GROUP LLC Second Amendment

CONTACT
Andrew Murray, City Manager (707) 648-4576
[email protected]

RESOLUTION NO. 24-______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING THE

THIRD AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT

WITH MUNICIPAL RESOURCE GROUP LLC, TO INCREASE THE CONTRACT AMOUNT AND EXTEND THE TERM TO JUNE 30, 2026 AND AUTHORIZING THE CITY MANAGER TO

EXECUTE SAME
WHEREAS, the City of Vallejo entered into a Consultant and Professional Services Agreement on February 20, 2023 with a not-to-exceed amount of $95,000 and an end date of June 30, 2024; a First Amendment on May 15, 2024 which increased the not-to-exceed amount to $160,000 and the end date to June 30, 2025; a Second Amendment on September 10, 2024 which increased the not- to-exceed amount to $260,000; and
WHEREAS, there are times when the City relies on specialized professional services, project management, Human Resources and/or Finance advisement, and technical consulting within the organization which are secured with public-sector consulting firms best suited to performing the work or task being requested; and
WHEREAS, Municipal Resource Group LLC (MRG) has been actively engaged by the City on an as-needed basis to provide a myriad of professional services over the years; and WHEREAS, the Agreement provided that consultant would provide certain professional services to the City in an amount not to exceed $95,0000 during the Term commencing on February 20, 2023 and ending on June 30, 2024; and
WHEREAS, the parties entered into a First Amendment to the Agreement on May 15, 2024, increasing the not to exceed amount to $160,000 and extending the Term to June 30, 2025; and WHEREAS, the parties entered into a Second Amendment to the Agreement on September 10, 2024, increasing the not to exceed amount to $260,000; and
WHEREAS, the parties desire to further amend the Agreement to further increase the compensation and Term.

NOW, THEREFORE BE IT RESOLVED that the City Council hereby approves the Second Amendment to the Consultant and Professional Services Agreement between the City of Vallejo and Municipal Resource Group LLC to increase the total amount of the contract not-to-exceed amount by $115,000 for a total not to exceed amount of $375,000.00 and authorizes the City Manager to execute same.

ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on _______ with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN
ATTEST

ANDREA SORCE, MAYOR
DAWN G. ABRAHAMSON, CITY CLERK

THIRD AMENDMENT TO

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT BETWEEN

CITY OF VALLEJO

MUNICIPAL RESOURCE GROUP LLC
This Third Amendment to the Consultant and Professional Services Agreement made and entered into on February 20, 2023, hereafter referred to as Agreement, between Municipal Resource Group LLC, therein referred to as Consultant, and the City of Vallejo, a municipal corporation, therein referred to as City, is made and entered into on this ___ day of ______, 2025.

WHEREAS, the Agreement provided that consultant would provide certain professional services to the City in an amount not to exceed $95,0000 during the Term commencing on February 20, 2023 and ending on June 30, 2024; and
WHEREAS, the parties entered into a First Amendment to the Agreement on May 15, 2024, increasing the not to exceed amount to $160,000 and extending the Term to June 30, 2025; and
WHEREAS, the parties entered into a Second Amendment to the Agreement on September 10, 2024, increasing the not to exceed amount to $260,000; and WHEREAS, the parties desire to further amend the Agreement to further increase the compensation and Term.

NOW THEREFORE, Consultant and City do mutually agree to enter into amend the Agreement as follows:

1. Not-to-Exceed-Amount. In consideration of Consultant providing continued services, the not-to-exceed amount set forth in paragraph 1.A. of Exhibit B of the Agreement is hereby increased an additional one-hundred and fifteen thousand dollars and no/100 cents ($115,000.00) for a new maximum not-to-exceed amount of three hundred and seventy-five thousand dollars and no/100 cents ($375,000.00).

Consultant agrees that the amount of increase in the not-to-exceed amount specified herein shall constitute full compensation for all Services, and shall fully compensate Consultant for any and all direct and indirect costs that may be incurred by Consultant in connection with the Services, including costs associated with any changes and/or delays in work schedules or in the performance of other services or work by Consultant.

2. Term. This Amendment replaces the original contract Section 16 “Term” to read as follows:

Term. The term of this Agreement shall commence on February 20, 2023 and shall continue in full force and effect until June 30, 2026.

City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one year, by written notice to Consultant. The maximum term of this Agreement, including all Amendments and extensions, shall not exceed three years.

If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.

If funds to effect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.

3. Integration. This Second Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this Amendment. This Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Consultant shall perform all duties, obligations and conditions required under the Agreement.

4. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this Amendment and the Agreement, the provisions of this Amendment shall control in all respects.

5. Ambiguities. The parties have each carefully reviewed this Amendment and have agreed to each term of this Amendment. No ambiguity shall be presumed to be construed against either party.

6. Counterparts. This Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.

7. Authority. The person signing this Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this Amendment on behalf of Consultant.
(SIGNATURES ARE ON THE FOLLOWING PAGE)
IN WITNESS WHEREOF, the parties have entered into this Amendment on the day and year first hereinabove appearing.

Municipal Resource Group, LLC,
BY:

Mary Egan
CEO
DATE:
(City Seal)

CITY OF VALLEJO,
a municipal corporation
BY:

Andrew Murray
City Manager
DATE:

ATTEST:

DAWN ABRAHAMSON
City Clerk
APPROVED AS TO FORM:

Veronica A.F. Nebb
City Attorney
APPROVED AS TO INSURANCE:

Armond Sarkis
Risk Manager
Feb 14, 2023 12:17 PM, 1069215196
Contract and Routing Form
Date Originated:

Finance Department ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4592 Department: City Manager's Office,
Staff Contact: Jason Ackley, [email protected] Contract Type: Professional Services Agreement
Vendor: MUNICIPAL RESOURCE GROUP LLC Vendor Number:101616 Contract Not to Exceed Amount: 95000.00
Contract Start Date: Feb 20, 2023 End Date: Jun 30, 2024 Authority to Contract: City Manager
Attachments are uploaded for review here: https://bit.ly/vContracts Approved Pre-Requisition Form
Insurance
I have uploaded additional files.No
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 23-CM129
Contract and Routing Form
Signature Page
Department Initial Date Comment
Originating Department/Division
Risk Manager
Finance Department
City Attorney
City Manager
City Clerk
Return executed contract to: Jason Ackley
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 2/15/2023
2/15/2023
2/16/2023
2/20/2023
2/20/2023
2/20/2023
Feb 14, 2023 9:57 AM, 1069144594
Pre-Requisition Form
Finance Department ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4592 Department: City Manager's Office,
Staff Contact: Jason Ackley, [email protected] Vendor: MUNICIPAL RESOURCE GROUP LLC Vendor Number 101616 Term: Multi-year Term
Anticipated Start Date: Feb 20, 2023
Anticipated End Date: Jun 30, 2024
Anticipated Contract Type: Professional Services Agreement Purchasing Authority: City Manager
Total Projected Expenditure: 95000.00
Multiple Project Numbers? Multiple Account Numbers? No, just one Description of Proposed Purchase:

Administrative Consulting - HR related.

I have reviewed the city-wide contracts, expenditure and encumbrance reports to comply with the VMC.

It is existing vendor but total City-wide expenses are not anticipated to hit the cap of $100,000 in a single FY.

Competitive Process: I am exempt from having to complete a Competitive Process Exemption Explanation:

Specialized service & staff requested for specific projects.

Explanation for Vendor Selection:

Specialized service & staff requested for specific projects.

Uploaded documents available for review https://bit.ly/vPreReqs.

WarrantyNot sure
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 Pre-Requisition Signature Section
Department Comment
Delegated Signee: Michael Malone
Title: City Manager
E-mail: [email protected]
_
Signature Date
Route Final HTE PO to City Clerk for Contract Log
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 2/20/2023
Consultant and Professional Services Agreement (Revised 01.2019) Page 1 of 10

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
This Cons
ultant and Professional Services Agreement ("Agreement") is made at Vallejo, California, dated for reference this 20th day of February 2023, by and between the C ity of Vallejo , a municipal corporation (" City"), and Municipal Resource Group, hereinafter referred to as “Consultant”, who agree as follows:

1. Services
. Subject to the terms and conditions set forth in this A greement, Consultant shall provide the C ity professional services as specified in Exhibit A, entitled “Scope of Work.”

2. Payment
. City shall pay Consultant in the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Consultant for services rendered pursuant to this Agreement.

3. Facil
ities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4. Indemni
fication. Consultant shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents , volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney ’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, to be performed under this agreement for Consultant’s or subcontractor’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.

The provi
sions of this section shall survive the expiration or termination of this Agreement.

5. Insur
ance Requirements. Consultant agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements for Consultant.” Failure to maintain required insurance at all times shall constitute a default and material breach.

DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801

Consultant and Professional Services Agreement (Revised 01.2019) Page 2 of 10

6. Accident Reports. Consultant shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. The report shall be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses, and telephone numbers of any known witnesses, (c) the date, time, and description of the accident or other occurrence.

7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant’s family, business, real property or financial interests and the services to be provided under this Agreement. Consultant shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Consultant’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potent ial conflict of interest, then Consultant shall disclose such conflict in writing to City. Every individual who performs services on behalf of Consultant pursuant to this Agreement must file a full Statement of Economic Interests (also known as Form 700) with the City Clerk if the work of the individual involves making a governmental decision whether to issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specifications for a contract; adopts or approves for the City any policy, standard or guideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code.

8. Independent Contractor. Consultant is an independent contractor .

Neither Consultant nor any of Consultant’s officers, employees, agents, or subcontractors, if any, is an employee of C ity by virtue of this Agreement or performance of any services pursuant to this Agreement. City shall have the right to control Consultant only insofar as the results of Consultant’s services rendered pursuant to this A greement; however, C ity shall not have the right to control the means by which Consultant accomplishes services pursuant to this Agreement.

9. Licences, Permits, Etc. Consultant represents and warrants to C ity that all consultant services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Consultant has all the permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this A greement any licenses, permits, and approvals which are legally required for Consultant to practice its profession.

DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801

Consultant and Professional Services Agreement (Revised 01.2019) Page 3 of 10

10. Business License. Consultant, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Consultant until such business license(s) has been obtained.

11. Standard of Performance. Consultant shall provide products and perform all services required pursuant to this A greement in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by a member of Consultant’s profession currently practicing in California.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations.

Consultant’s responsibilities under this section shall not be delegated. Consultant shall be responsible to City for acts, errors, or omissions of Consultant’s subcontractors.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work and shall prepare plans, reports, and/or other work products in such a way that additional costs will not be incurred beyond a project budget approved or amended by the City Manager or his or her designee.

Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Consultant is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant.

12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by causes or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.

DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 Consultant and Professional Services Agreement (Revised 01.2019) Page 4 of 10 In the event that the Consultant is unable to meet the completion date or schedule of services, Consultant shall immediately inform the City Representative of this in writing. If additional time is required to perform the work , the City Representative may adjust the schedule.

13. Time
is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

14. Pers
onnel. Consultant agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement.

The payme
nt made to Consultant pursuant to this Agreement shall be the full and complete compensation to which Consultant and Consultant’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Consultant nor Consultant’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Consultant. The City shall not be required to pay any workers' compensation insurance on behalf of Consultant.

Consult
ant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

15. Consult
ant Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Consultant shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

16. Term.

The term of this Agreement shall commence on February 20, 2023 and shall continue in full force and effect until June 30, 2024.

City
shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one month, by written notice to Consultant.

If the
term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.

DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 Consultant and Professional Services Agreement (Revised 01.2019) Page 5 of 10

Upon receipt of a notice of termination, Consultant shall perform no further work except as specified in the notice. Before the date of termi nation, Consultant shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.

The City shal
l pay Consultant for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Consultant for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Consultant for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.

18. Product
s of Consulting Services. The work product, including without limitation, all writings, work sheets, reports , recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Consultant resulting from services rendered pursuant to this A greement, shall become the property of C ity. Consultant agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

Document
s submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office Suite (200 2) format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.

19. Coopera
tion by City. City shall, to the extent reasonable and practicable, assist and cooperate with Consultant in the performance of Consultant’s services hereunder.

20. Assi
gnment and Subcontracting. Consultant shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 Consultant and Professional Services Agreement (Revised 01.2019) Page 6 of 10 any right, duty or obligation under this Agreement without said consent shall be void and of no effect.

If s
ubcontracting of work is permitted, Consultant shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Consultant. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Consultant to use subcontractors for performance of any service under this Agreement.

The City is
an intended beneficiary of any work performed by Consultant’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.

Any s
ubcontractor or assignee consented to by City shall be bound by all terms and conditions of this agreement and the same shall be incorporated into and made a part of any assignment or subcontractor agreement.

21. Successo
rs and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

22. Non-Discr
imination/Fair Employment Practices.
(a) Cons
ultant shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.

Consult
ant warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.

In all
solicitations either by competitive bidding or negotiations made by Consultant for work to be performed under any subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultant’s obligation under this Agreement relative to nondiscrimination and fair employment practices.

DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 Consultant and Professional Services Agreement (Revised 01.2019) Page 7 of 10 Consultant shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.
(b) Consult
ant agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.

23. Noti
ces. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to City: Mic
hael Malone
City Manager
Office of the City Manager
555 Santa Clara Street
Vallejo, CA 94590
If to Cons
ultant: Mary Egan
CEO
Municipal Resource Group, LLC
PO Box 561
Wilton, CA 95693
Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

Routine
administrative communications shall be made pursuant to section 1 of Exhibit A.

24. Integr
ation Clause. This Agreement, including all Exhibits, contains the entire agr eement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.

25. Severab
ility Clause. Should any provision of this A greement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

26. Law G
overning. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the Stat e of California or in the United States DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801

Consultant and Professional Services Agreement (Revised 01.2019) Page 8 of 10 District Court, Eastern District of California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

28. Ambiguity. The parties acknowledge that this is a negotiated agreement , that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party's draftsmanship thereof.

29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.

30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

31. Compliance with Laws. Consultant will comply wit h all statutes, regulations and ordinances in the performance of all services under this Agreement.

32. Confidentiality of City Information. During the performance of services under this Agreement, Consultant may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collectively referred to as "City Information") which are valuable, special and unique assets of the City. Consultant agrees that it will not use any information obtained as a consequence of the performance of services under this Agreement for any purpose other than fulfillment of Consultant’s scope of work , to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City Information to any third party, other than its own employees, agents or subcontractors who have a need for the City I nformation for the performance of services under this Agreement, without the prior written consent of City, or as required by law.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this Agreement as confidential.

A violation by Consultant of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.

DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 Consultant and Professional Services Agreement (Revised 01.2019) Page 9 of 10 Consultant’s obligations under this section shall survive the completion of services, expiration or termination of this Agreement.

33. News an
d Information Release. Consultant agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.

34. City Repr
esentative. The City Representative specified in Exhibit A, or the representative's designee, shall administer this Agreement for the City.

35. Counter
parts. The parties may execute this A greement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

36. Facsimi
le Signature ; Electronic Signature . This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise.

Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other part y pursuant to the notice provision of this Agreement . The failure to send an original shall not affect the binding nature of this Agreement.

37. Authorit
y. The person signing this Agreement for Consultant hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Consultant.

38. Exhib
its. The following exhibits are attached hereto and incorporated herein by reference:

Exhibi
t A, entitled “Scope of Work,” including any attachments Exhibit B, entitled “Compensation,” including any attachments Exhibit C, entitled “Insurance Requirements,” including attachments [SIGNAT
URES ON FOLLOWING PAGE]
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 Consultant and Professional Services Agreement (Revised 01.2019) Page 10 of 10 IN W
ITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.

MUNICIPAL RESOURCE GROUP, LLC
By:

Mary Egan
CEO
DATE:
(City
Seal)

CITY OF VALLEJO,
a municipal corporation
By:

Michael Malone
City Manager
DATE:

ATTEST:

By:

Dawn Abrahamson
City Clerk

APPROVED
AS TO FORM:

Veronica A.F. Nebb
City Attorney

APPROVED
AS TO INSURANCE:

Armond Sarkis
Risk Manager
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 2/15/2023
2/20/2023

Consultant and Professional Services Agreement (Revised 01.2019) Page 1 of 2 Exhibit A – Scope of Work

EXHIBIT A

SCOPE OF WORK

1. Representatives. The City Representative for this Agreement is:

Michael Malone
City Manager
555 Santa Clara Street
Vallejo CA 94590
707-648-4576

The Consultant’s Representative for this Agreement is:

Mary Egan
CEO
Municipal Resource Group
PO Box 561
Wilton, CA 95693

All routine administrative communications between the parties will be between the above named representatives and may be by personal delivery, mail, facsimile transmission, or electronic mail as agreed between the Consultant Representative and City’s Representative.

2. S ervices to be Provided. Consultant shall provide the following services for specific projects as may be requested by the City of Vallejo:

- Human Resources Project Management
- Technical Consulting
- Financial Analysis
- Classification and Compensation Studies
- Job Specification Review
- Systems Implementation

3. Time for Performance. Consultant will perform the services according to the schedule below. If the schedule calls for the services to be performed in phases or discrete increments, Consultant shall not proceed from one phase or increment to the next without written authorization from the City’s Representative. Consultant will complete all services by June 30, 2024.

4. Key Personnel. All of the individuals identified below are necessary for the successful prosecution of the services due to their unique expertise and depth and breadth of experience. There shall be no change in the personnel listed below , without written approval of the City Representative. Consultant recognizes that the DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 Consultant and Professional Services Agreement (Revised 01.2019) Page 2 of 2 Exhibit A – Scope of Work
composition of this team was instrumental in the City’s decision to award the work to Consultant and that compelling reasons for substituting these individuals must be demonstrated for the City’s consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this section shall constitute a material breach of Consultant’s obligations under this Agreement and shall be grounds for termination.

DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 Consultant and Professional Services Agreement (Revised 01.2019) Page 1 of 3 Exhibit B - Compensation

EXHIBIT B
COMPE

NSATION

1. Consult
ant’s Compensation.

A. Services: City agrees to pay Consultant, at the rate(s) specified below, for those services set forth in Exhibit A of this A greement and for all authorized reimbursable expenses, for a total not to exceed Ninety-Five Thousand Dollars and no Cents ($95,000).

Consult
ant shall notify City in writing no later than thirty (3 0) days prior to the estimated date when Consultant will have billed City the maximum payment amount permitted under this Agreement, and Consultant shall provide City with an estimate of the additional compensation required to complete the project.

B. Additional Services:

1. Additi
onal Services are those services related to the scope of Services of Consultant as set forth in this Agreement but not anticipated at the time of execution of this A greement. Additional Services shall be provided only when a Supplemental A greement authorizing such Additional Services is approved b y the City Manager, or his or her designee . City reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.

2. Consult
ant’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees' appropriate billable hourly rate as established below. C ity, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual Agreement between City and Consultant, compensation to Consultant shall not exceed the fixed fee amount.

DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 Consultant and Professional Services Agreement (Revised 01.2019) Page 2 of 3 Exhibit B - Compensation

2. Appropriate Billable Hourly Rates for Services and Additional Services. Consultant’s billable hourly rates shall be:

3. Consultant’s Rei mbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Consultant for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.

Effective January 1, 2023 Rate
Human Resources Professional Services $225
Coaching, Professional Development $250
Principal Consultant Professional Services $300
Custom Virtual Interactive Training quoted
Investigative Services $325
Testimony, Expert Witness $395
Technical Support (MRG Staff) $95
Mileage, Travel, Printing and Postage, etc. At cost
Effective January 1, 2024 Rate
Human Resources Professional Services $225
Coaching, Professional Development $250
Principal Consultant Professional Services $300
Custom Virtual Interactive Training quoted
Investigative Services $325
Testimony, Expert Witness $395
Technical Support (MRG Staff) $95
Mileage, Travel, Printing and Postage, etc. At cost
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801

Consultant and Professional Services Agreement (Revised 01.2019) Page 3 of 3 Exhibit B - Compensation

4. Payments to Consultant.

A. Payments to Consultant shall be made within a reasonable time after receipt of Consultant’s invoice, said payments to be made in proportion to services performed. Consultant may request payment on a monthly basis.

Consultant shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.

B. All invoices submitted by Consultant shall contain the following information:

1. Description of services billed under this invoice

2. Date of Invoice Issuance

3. Sequential Invoice Number

4. City’s Purchase Order Number (if issued)

5. Social Security Number or Taxpayer Identification Number

6. Amount of this Invoice (Itemize all “Reimbursable Expenses”)

7. Total Billed to Date

C. Request for payment shall be sent to:

Jason Ackley [email protected]
Assistant to the City Manager
Office of the City Manager
555 Santa Clara Street
Vallejo CA 94590

5. Accounting Records of Consultant. Consultant shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Consultant’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Consultant’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Consultant shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty four (24) hours’ notice.

The obligations of Consultant under this section shall survive this Agreement.

6. Taxes. Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

7. Taxpayer Identification Number. Consultant shall provide City with Consultant’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801

Consultant and Professional Services Agreement (Revised 01.2019) Page 1 of 3 Exhibit C – Insurance Requirements

EXHIBIT C

INSURANCE REQUIREMENTS

Consultant shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Consultant, their agents, representatives, or employees or subcontractors.

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:

A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Ins urance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025.

C. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

D. Professional Liability insurance appropriate to the Consultant’s profession (Errors and Omission).

2. Minimum Limits of Insurance . Consultant shall maintain limits no less than:

A. General Liability: $2 ,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

C. Workers’ Compensation and Employer's Liability: $1,000,000 per accident for bodily injury or disease. If Consultant is not subject to California Workers’ Compensation requirements, Consultant shall file a completed certificate of exemption form which may be obtained from the City prior to commencing any activity authorized hereunder.

DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801

Consultant and Professional Services Agreement (Revised 01.2019) Page 2 of 3 Exhibit C – Insurance Requirements
D. Professional Liability (Errors and Omission): $1,000,000 combined single limit per occurrence, and annual aggregate.

3. Deductible and Self-Insured Retention. Any deductibles or self -insured retention must be declared to and approved by the City. At the option of the Cit y, either: the insurer shall reduce or eliminate such deductibles or self -insured retention as respects the City of Vallejo , its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4. Other Insurance Provisions. The general liability and automobile liability policies, as can be provided, are to contain, or be endorsed to contain, the following provisions:

A. The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents or volunteers. The insurance is to be issued by companies licensed to do business in the State of California.

B. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as r espects the City of Vallejo , its officers, officials, employees, agents, and volunteers. Any insurance or self -insurance maintained by the City of Vallejo, its officers, officials, employees, agents, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

C. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents, or volunteers.

D. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

E. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.

F. The workers’ compensation and employer’s liability p olicy required hereunder shall be endorsed to state that the workers' compensation carrier DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 Consultant and Professional Services Agreement (Revised 01.2019) Page 3 of 3 Exhibit C – Insurance Requirements
waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Consultant’s performance under this Agreement.

5. Acceptab
ility of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.

6. Veri
fication of Coverage. Consultant shall furnish the City with certificates of insurance and original endorsements effecting general and automobile liability insurance coverage required by this clause. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences.

7. Subcontr
actors. Consultant shall include all sub contractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

8. Paym
ent Withhold. City will withhold payments to Consultant if the certificates of insurance and endorsements required in Paragraph F, above, are canceled or Consultant otherwise ceases to be insured as required herein.

DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOSAUTOS ONLY

NON-OWNED

SCHEDULEDOWNED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-

STATUTE
PER

LIMITS(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY)

POLICY EFF

POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR

CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE

DAMAGE TO RENTED
$PREMISES (Ea occurrence)

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PRO-

JECT LOC

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
2/5/2023
AssuredPartners Design Professionals Insurance Services, LLC 3697 Mt. Diablo Blvd Suite 230
Lafayette CA 94549
The Certificate Team
[email protected]
License#: 6003745
Sentinel Insurance Company
11000
MUNIRES-01
Underwriters at Lloyd's, London
32727
Municipal Resource Group, LLC (MRG)
PO BOX 561
Wilton CA 95693
Hartford Casualty Insurance Company
29424
Trisura Specialty Insurance Co
16188
631757591
A
X
2,000,000
X
1,000,000
X
Contractual Liab
10,000
Included
2,000,000
4,000,000
X
Y
Y
57SBAUZ2244
2/2/2023
2/2/2024
4,000,000
A
2,000,000
X
X
Y
Y
57SBAUZ2244
2/2/2023
2/2/2024
C
X
Y
57WECAB10L8
2/1/2023
2/1/2024
1,000,000
1,000,000
1,000,000
B
D
Professional Liability
Cyber Liability
MPL505106423
ATB661825002
2/5/2023
2/5/2023
2/5/2024
2/5/2024
Per Claim/$2,000,000
Per Claim/$2,000,000
Agg Lmt/$2,000,000
Agg Lmt/$2,000,000
Insured owns no company vehicles; therefore, hired/non-owned auto is the maximum coverage that applies. Professional services includes Management consulting and strategic planning services, and workplace investigations. An Insured extends to ‘a natural person performing services or duties within the scope of their written agreement with an Insured Entity and for whom the Insured Entity is legally liable, but only while acting within the scope of such person’s duties performed on behalf of the Insured Entity.

Re: All operations of the named insured - City of Vallejo, its officers, officials, employees agents and volunteers are named as additional insureds as respects general and auto liability for claims arising from the operations of the named insured as required per written contract or agreement. General Liability is Primary/Non-Contributory per policy form wording. Auto Liability is Primary per policy form wording. Insurance coverage includes waiver of subrogation per the attached endorsement(s). SEE CANCELLATION SECTION of Certificate for 30 Day Notice of Cancellation. 30 Day Notice of Cancellation
City of Vallejo
City Manager’s Office
555 Santa Clara Street
Vallejo CA 94590
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801

BUSINESS LIABILITY COVERAGE FORM
Form SS 00 08 04 05 Page 11 of 24
(b) Rented to, in the care, custody or
control of, or over which physical
control
is being exercised for any
purpose by you, any of your
"employees", "volunteer workers",
any part
ner or member (if you are
a partnership or joint venture), or
any me
mber (if you are a limited
liability company).
b. Real Estate Manager
Any person (other than your "employee" or
"volunteer worker"), or any organization
whi
le acting as your real estate manager.
c. Temporary Custodians Of Your
Property
Any person or organization having proper
temporary custody of your property if you
die, but only:
(1) With respect to liability arising out of the
maintenance or use of that property; and
(2) Until your legal representative has
been appointed.
d. Legal Representative If You Die
Your legal
representative if you die, but
only
with respect to duties as such. That
representative will have all your rights and
duties under this insurance.
e. Unnamed Subsidiary
Any subsidiary and subsidiary thereof, of
yours wh
ich is a legally incorporated entity
of w
hich you own a financial interest of
more than 50% of the voting stock on the
effective date of this Coverage Part.

The i
nsurance afforded herein for any
subsidiary not shown in the Declarations
as a na
med insured does not apply to
injury or damage with respect to which an
insured under this insurance is also an
insured
under another policy or would be
an insured under such policy but for its
term
ination or upon the exhaustion of its
limits of insurance.

3. Newly Acquired Or Formed Organization
Any organization you newly acquire or form,
other than a partnership, joint v
enture or
limited liability company, and over which you
maintain financial interest of more than 50% of
the voting stock, will qualify as a Named
Insured if there is no other similar insurance
av
ailable to that organization. However:
a. Coverage under this provision is afforded
only
until the 180th day after you acquire
or form the organization or the end of the
policy period, whichev
er is earlier; and
b. Coverage under this provision does not
apply
to:
(1) "Bodily injury" or "property damage"
that occurred; or
(2) "Personal and advertising injury"
arising
out of an offense committed
before
you acquired or formed the
organization.

4. Operator Of Mobile Equipment
With respect to "mobile equipment" registered in
your name under any motor vehicle registration
law, any person is an insured while driving such
equipment along a public highway with your
permission. Any other person or organization
responsible for the conduct of such person is
also an insured, but only with respect to liability
arising out of the operation of the equipment, and
only if no other insurance of any kind is available
to that person or organization for this liability.

However, no person or organization is an insured
with respect to:
a. "Bodily injury" to a co-"employee" of the
person driving the equipment; or
b. "Property damage" to property owned by,
rented to, in the charge of or occupied by
you or the employer of any person who is
an insured under this provision.

5. O
perator of Nonowned Watercraft
With respect to watercraft you do not own that
is l
ess than 51 feet long and is not being used
to carry persons for a charge, any person is an
insured while operating such watercraft with
your perm
ission. Any other person or
organization responsible for the conduct of
such person is also an insured, but only with
respect to liability arising out of the operation
of the watercraft, and only if no other
insurance of any kind is available to that
person or
organization for this liability.

However, no person or organization is an
insured
with respect to:
a. "Bodily injury" to a co-"employee" of the
person operating the watercraft; or
b. "Property damage" to property owned by,
rented to, in the charge of or occupied by
you or the employer of any person who is
an insured under this provision.

6. Additional Insureds When Required By
Written Contract, Written Agreement Or
Permit
The person(s) or organization(s) identified in
Paragraphs a. through f. below are additional
insureds when you have agreed, in a written
Policy #
57SBAUZ2244
57SBAUZ2244
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801

BUSINESS LIABILITY COVERAGE FORM

Page 12 ends

of 24 Form SS 00 08 04 05
contract, written agreement or because of a
permit issued by a state or political
subdivision, that such person or organization
be added
as an additional insured on your
policy
, provided the injury or damage occurs
subsequent to the execution of the contract or
agreement, or the issuance of the permit.

A person or organization is an additional
insured under this provision only for that
period
of time required by the contract,
agreement or permit.

However, no such person or organization is an
addit
ional insured under this provision if such
person or
organization is included as an
additional insured by an endorsement issued
by us and
made a part of this Coverage Part,
includi
ng all persons or organizations added
as additional insureds under the s pecific
additional insured coverage grants in Section
F. – Optional Additional Insured Coverages.
a. Vendors
Any person(s) or organization(s) (referred to
below as vendor), but only with respect to
"bodily injury" or "property damage" arising
out of "your products" which are distributed
or sold in the regular course of the vendor's
business and only if this Coverage Part
provides coverage for "bodily injury" or
"property damage" included within the
"products-completed operations hazard".
(1) The insurance afforded to the vendor
is s
ubject to the following additional
exclusions:

This insurance does not apply to:
(a) "Bodily injury" or "property
damage" for which the vendor is
obligated to pay damages by
reason of the assumption of
liability in a contract or agreement.

This e
xclusion does not apply to
liabi
lity for damages that the
vendor would have in the absence
of t
he contract or agreement;
(b) Any express warranty
unauthorized
by you;
(c) Any physical or chemical change
in the product made intentionally
by the v
endor;
(d) Repackaging, except when
unpacked solely for the purpose of
inspection, demonstration, testing,
or the substitution of parts under
instructions from the manufacturer,
and then repackaged in the
original container;
(e) Any failure to make such
inspecti
ons, adjustments, tests or
servi
cing as the vendor has
agreed to m
ake or normally
undertakes to make in the usual
course of business, in connection
with the distribution or sale of the
products
;
(f) Demonstration, installation,
servicing or repair operations,
except
such operations performed
at the
vendor's premises in
connection
with the sale of the
product;
(g) Products which, after distribution
or sale by
you, have been labeled
or relabeled or used as a
container, part or ingredient of any
other thing or substance by or for
the vendor; or
(h) "Bod
ily injury" or "property
damage" arising out of the sole
negligence
of the vendor for its
own ac
ts or omissions or those of
its e
mployees or anyone else
acting
on its behalf. However, this
exclus
ion does not apply to:
(i) T
he exceptions contained in
Subparagraphs (d) or (f);
or
(ii) Such inspections, adjustments,
tests or servicing as the vendor
has agreed to make or normally
undertakes to make in the usual
course of business, in
connection with the distribution
or sale of the products.
(2) This insurance does not apply to any
insured person or organization from
whom you have acquired such products,
or any ingredient, part or container,
entering into, accompanying or
containing such products.
b. Lessors Of Equipment
(1) Any person or organization from
whom you lease equipment; but only
with
respect to their liability for "bodily
injury",
"property damage" or
"personal and advertising injury"
caused,
in whole or in part, by your
maintenance, operation or use of
equipment leased to you by such
person or
organization.

Policy #
57SBAUZ2244
57SBAUZ2244
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801

BUSINESS LIABILITY COVERAGE FORM
Form SS 00 08 04 05 Page 13 of 24
(2) With respect to the insurance afforded
to these additional insureds, this
insurance
does not apply to any
"occurrence" which takes place after
you cease to lease that equipment
.
c. Lessors Of Land Or Premises
(1) Any person or organization from
whom you lease land or premises, but
only with respect to liability arising out
of the ownership, maintenance or use
of that part of the land or premises
leased to you.
(2) With respect to the insurance afforded
to these additional insureds, this
insurance
does not apply to:
(a) Any "occurrence" which takes
place after you cease to lease that
land or
be a tenant in tha t
premises; or
(b) Structural alterations, new
construction or demolition
operations performed by or on
behalf of such person or
organizat
ion.
d. Architects, Engineers Or Surveyors
(1) Any architect, engineer, or surveyor, but
only with respect to liability for "bodily
injury", "property damage" or "personal
and advertising injury" caused, in whole
or in part, by your acts or omissions or
the acts or omissions of those acting on
your behalf:
(a) In connection with your premises;
or
(b) In the performance of your
ongoing operations performed by
you or on your behalf.
(2) With respect to the insurance afforded
to these additional insureds, the
following additiona
l exclusion applies:

This ins
urance does not apply to
"bodily injury", "property damage" or
"personal and advertising injury"
aris
ing out of the rendering of or the
failure to render any professional
services by or for you, including:
(a) The prepar
ing, approving, or
fail
ure to prepare or approve,
maps, shop drawings, opinions,
reports, s urveys, field orders,
change orders, designs or
drawings and specifications; or
(b) Super
visory, inspection,
architec
tural or engineering
activities.
e. Permits Issued By State Or Political
Subdivisions
(1) Any state or political subdivision, but
only
with respect to operations
performed by you or on your behalf for
which the state or political subdivision
has issued
a permit.
(2) Wit
h respect to the insurance afforded
to these additional insureds, this
insurance
does not apply to:
(a) "Bodily injury", "property damage"
or "personal and advertising
injury" aris
ing out of operations
performed for the state or
municipality; or
(b) "Bodily injury" or "property damage"
included within the "products-
com
pleted operations hazard".
f. Any Other Party
(1) Any other person or organization who
is not an insured under Paragraphsa.
through e. above, but only with
respect
to liability for "bodily injury",
"property damage" or "personal and
advert
ising injury" caused, in whole or
in par
t, by your acts or omissions or
the ac
ts or omissions of those acting
on your beha
lf:
(a) In the performance of your
ongoing operations;
(b) In connection with your premises
owned by or rented to you; or
(c) In connection with "your work" and
included within the "products-
completed operations hazard", but
only if
(i) The written contract or written
agreement requires you to
provide such coverage to
such addi
tional insured; and
(ii) This Coverage Part provides
coverage for "bodily injury" or
"property
damage" included
within the "products-
comple
ted operations hazard".
(2) With respect to the insurance afforded
to these additional insureds, this
insurance
does not apply to:
"Bodily injury", "property damage" or
"personal and advertising injury"
arising
out of the rendering of, or the
fail
ure to render, any professional
architec
tural, engineering or surveying
servi
ces, including:

Policy #
57SBAUZ2244
57SBAUZ2244
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801

BUSINESS LIABILITY COVERAGE FORM

Page 14 ends

of 24 Form SS 00 08 04 05
(a) The preparing, approving, or
failure
to prepare or approve,
maps, shop drawings, opinions,
reports, s urveys, field orders,
change orders, designs or
drawings and specifications; or
(b) Super
visory, inspection,
architec
tural or engineering
activities.

The limits of insurance that apply to additional
insureds
are described in SectionD. – Limits
Of Insurance.

How this insurance applies when other
insurance is available to an additional insured
is des
cribed in the Other Insurance Condition
in SectionE. – Liability And Medical Expenses
General Conditions.

No person or organization is an insured with
respect to the conduct of any current or past
partnership, joint venture or limited liability
company that is not shown as a Named Insured in
the Declarations.

D. LIABILITY AND MEDICAL EXPENSES
LIM

ITS OF INSURANCE

1. The Most We Will Pay
The Limits of Insurance shown in the
Declarations and the rules below fix the most
we will pay regardless of the number of:
a. Insureds;
b. Claims made or "suits" brought; or
c. Persons or organizations making claims or
bringing
"suits".

2. Aggregate Limits
The most we will pay for:
a. Damages because of "bodily injury" and
"property damage" included in the
"products-completed operations hazard" is
the Products
-Completed Operations
Aggregate Limit s hown in the
Declarations.
b. Damages because of all other "bodily
injury", "property damage" or "personal
and adver
tising injury", including medical
expenses
, is the General Aggregate Limit
shown in the Declarations.

This General Aggregate Limit applies
s
eparately to each of your "locations"
owned by or rented to you.
"Location" means premises involving the
same or connecting lots, or premises
whose connection is interrupted only by a
s
treet, roadway or right-of-way of a
railroad.

This General Aggregate limit does not
apply to "property damage" to premises
while rented to you or temporarily
occupied by you with permission of the
owner, arising out of fire, lightning or
ex
plosion.

3. Each Occurrence Limit
Subject to 2.a. or 2.b above, whichever
applies, the most we will pay for the sum of all
damages
because of all "bodily injury",
"property damage" and medical expenses
arising out of any one "occurrence" is the
Liabi
lity and Medical Expenses Limit shown in
the Declarations.

The most we will pay for all medical expenses
because of "bodily injury" sustained by any
one person
is the Medical Expenses Limit
shown in the Declarations.

4. Personal And Advertising Injury Limit
Subject to2.b. above, the most we will pay for
the su
m of all damages because of all
"personal
and advertising injury" sustained by
any one pers
on or organization is the Personal
and Advertising Injury Limit shown in the
Declarat
ions.

5. Damage To Premises Rented To You Limit
The Damage To Premises Rented To You
Lim
it is the most we will pay under Business
Liability Coverage for damages because of
"property
damage" to any one premises, while
rented to you, or in the case of damage by fire,
lightning or explosion, while rented to you or
tem
porarily occupied by you with permission of
the owner.

In the case of damage by fire, lightning or
explosion, the Damage to Premises Rented To
You Li
mit applies to all damage proximately
caused by
the same event , whether such
damage results from fire, lightning or explosion
or any combination of these.

6. H
ow Limits Apply To Additional Insureds
The most we will pay on behalf of a person or
organization who is an additional insured
under this Coverage Part is the lesser of:
a. The
limits of insurance specified in a
wri
tten contract, written agreement or
permit issued by a state or political
subdi
vision; or
b. The Limits of Insurance shown in the
Declarations.

Such amount shall be a part of and not in
addition to the Limits of Insurance shown in
the Dec
larations and described in this Section.

Policy #
57SBAUZ2244
57SBAUZ2244
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801

BUSINESS LIABILITY COVERAGE FORM
Form SS 00 08 04 05 Page 15 of 24
If more than one limit of insurance under this
policy and any endorsements attached thereto
applies to any claim or "suit", the most we will pay
under this policy and the endorsements is the
s
ingle highest limit of liability of all coverages
applicable to such claim or "suit". However, this
paragraph does not apply to the Medical Expenses
limit set forth in Paragraph3. above.

The Limits of Insurance of this Coverage Part apply
separately to each consecutive annual period and to
any remaining period of less than 12 months, starting
with the beginning of the policy period shown in the
Declarations, unless the policy period is extended
after issuance for an additional period of less than 12 months. In that case, the additional period will be
deemed part of the last preceding period for purposes
of determining the Limits of Insurance.

E. LIABILITY AND MEDICAL EXPENSES

GENERAL

CONDITIONS

1. Bankruptcy
Bankruptcy or insolvency of the insured or of
the insured's estate will not relieve us of our
obligations under this Coverage Part.

2. Duties In The Event Of Occurrence,
Offense,
Claim Or Suit
a. Notice Of Occurrence Or Offense
You or any additional insured must see to
it t
hat we are not ified as soon as
practicable of an "occurrence" or an
offense which may result in a claim. To
the extent possible, notice should include:
(1) How, when and where the "occurrence"
or offense took place;
(2) The names and addresses of any
injured persons and witnesses; and
(3) The nature and location of any injury
or damage arising out of the
"occurrence" or offense.
b. Notice Of Claim
If a c
laim is made or "suit" is brought
against any insured, you or any additional
insured must:
(1) Immediately record the specifics of the
claim or "suit" and the date received;
and
(2) Noti
fy us as soon as practicable.

You or any additional insured must see to
it that we receive a written notice of the
claim or "suit" as soon as practicable.
c. Assistance And Cooperation Of The
Insured
You and any other involved insured must:
(1) Immediately send us copies of any
demands, notices, summonses or
legal papers
received in connection
with the claim or "suit";
(2) Authorize us to obtain records and
other information;
(3) Cooperate with us in the investigation,
settlement of the claim or defense
against the "suit"; and
(4) Assist us, upon our request, in the
enforce
ment of any right against any
person or organization that may be
liable to the insured because of injury
or damage to which this insurance
may also apply.
d. Obligations At The Insured's Own Cost
No insured will, except at that insured's own
cost, voluntarily make a payment, assume
any obligation, or incur any expense, other
than for first aid, without our consent.
e. Additional Insured's Other Insurance
If we cover a claim or "suit" under this
Coverage Part that may also be covered
by ot
her insurance available to an
addit
ional insured, such additional insured
must
submit such claim or "suit" to the
other insurer for defense and indemnity.

However, this provision does not apply to
the e
xtent that you have agreed in a
written contract, written agreement or
permit that this insurance is primary and
non-contributory with the additional
insured's own insurance.
f. Knowledge Of An Occurrence, Offense,
Claim Or Suit
Paragraphs a. and b. apply to you or to
any additional insured only when such
"occurrence", o
ffense, claim or "suit" is
known to:
(1) You or any additional insured that is
an individual;
(2) Any part
ner, if you or an additional
insured is a partnership;
(3) Any manager, if you or an additional
insured is a limited liability company;
(4) Any "executive officer" or insurance
manager, if you or an additional
insured is a corporation;
(5) Any trustee, if you or an additional
insured is a trust; or
(6) Any elected or appointed official, if you
or an additional insured is a political
subdiv
ision or public entity.

Policy #
57SBAUZ2244
57SBAUZ2244
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801

BUSINESS LIABILITY COVERAGE FORM

Page 16 ends

of 24 Form SS 00 08 04 05
This Paragraph f. applies separately to
you and anyaddi
tional insured.

3. Financial Responsibility Laws
a. When this policy is certified as proof of
financial responsibility for the future under
the provisions of any motor vehicle
financi
al responsibility law, the insurance
provided by the policy for "bodily injury"
liabi
lity and "property damage" liability will
comply with the provisions of the law to
the extent of the coverage and limits of
insurance required by that law.
b. With respect to "mobile equipment" to
which this insurance applies, we will
prov
ide any liability, uninsured motorists,
underinsured motorists, no-fault or other
coverage
required by any motor vehicle
law. We will provide the required limits for
those coverages.

4. Legal Action Against Us
No person or organization has a right under
this Coverage Form:
a. To join us as a party or otherwise bring us
into a
"suit" asking for damages from an
insured; or
b. To sue us on this Coverage Form unless
all
of its terms have been fully complied
with.

A person or organization may sue us to recover
on an agreed settlement or on a final judgment
against an insured; but we will not be liable for
damages that are not payable under the terms of
this insurance or that are in excess of the
applicable limit of insurance. An agreed
settlement means a settlement and release of
liability signed by us, the insured and the
claimant or the claimant's legal representative.

5. Separation Of Insureds
Except with respect to the Limits of Insurance,
and any r
ights or duties specifically assigned
in th
is policy to the first Named Insured, this
insurance applies:
a. As if each Named Insured were the only
Named Insured; and
b. Separately to each insured against whom
a claim is made or "suit" is brought.

6. Representations
a. Whe
n You Accept This Policy
By accepting this policy, you agree:
(1) The statements in the Declarations
are accurate and complete;
(2) Those s tatements are based upon
represent
ations you made to us; and
(3) We have issued this policy in reliance
upon your repres
entations.
b. Unintentional Failure To Disclose
Hazards
I
f unintentionally you should fail to disclose
all
hazards relating to the conduct of your
business at the inception date of this
Coverage Part, we shall not deny any
coverage under
this Coverage Part
because o
f such failure.

7. O
ther Insurance
If other valid and collectible insurance is
avai
lable for a loss we cover under this
Coverage Part
, our obligations are limited as
follows:
a. Primary Insurance
This insurance is primary except whenb.
bel
ow applies. If other insurance is also
prim
ary, we will share with all that other
insurance
by the method described inc.
below.
b. Excess Insurance
This insurance is excess over any of the
other
insurance, whether primary, excess,
contingent or on any other basis:
(1) Your Work
That is Fire, Extended Coverage,
Builder's
Risk, Installation Risk or
sim
ilar coverage for "your work";
(2) Premi
ses Rented To You
That is fire, lightning or explosion
insurance
for premises rented to you
or te
mporarily occupied by you with
permission of the owner;
(3) Tenant Liability
That is insurance purchased by you to
cover your liability as a tenant for
"property
damage" to premises rented
to you or temporarily occupied by you
with permission of the owner;
(4) Ai
rcraft, Auto Or Watercraft
If the loss arises out of the maintenance
or use of aircraft, "autos" or watercraft to
the extent not subject to Exclusiong. of
SectionA. – Coverages.
(5) Property Damage To Borrowed
Equipment Or Use Of Elevators
If the loss arises out of "property
damage" to borrowed equipment or
the use of elevators to the extent not
subj
ect to Exclusionk. of Section A. –
Coverages.

Policy #
57SBAUZ2244
57SBAUZ2244
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801

BUSINESS LIABILITY COVERAGE FORM
Form SS 00 08 04 05 Page 17 of 24
(6) When You Are Added As An
Additional Insured To Other
Insurance
That is other insurance available to
you cov
ering liability for damages
arising out of the premises or
operations
, or products and completed
operations, for which you have been
added as an
additional insured by that
insurance;
or
(7) When You Add Others As An
Additional Insured To This
Insurance
That is other insurance available to an
additional insured.

However, the following provisions
apply
to other insurance available to
any person
or organization who is an
additional insured under this Coverage
Part:
(a)
Primary Insurance When
Required By Contract
This insurance is primary if you
have agreed in a written contract,
wri
tten agreement or permit that
this i
nsurance be primary. If other
insurance is also primary, we will
share with all that other insurance
by the m
ethod described in c.
below.
(b) Primary And Non-Contributory
To Other Insurance When
Required By Contract
If you have agreed in a written
contract
, written agreement or
permit that this insurance is
primary and non-contributory with
the additional insured's own
insurance, this insurance is
primary and we will not seek
contribution from that other
insurance
.

Paragraphs (a) and (b) do not apply to
other insurance to which the additional
insured has been added as an
additional insured.

When this insurance is excess
, we will
have no duty under this Coverage Part to
defend the insured against any "suit" if any
other insurer has a duty to defend the
insured against that "suit". If no other
insurer defends, we will undertake to do
s
o, but we will be entitled to the insured's
rights
against all those other insurers.

When this insurance is excess over other
insurance,
we will pay only our share of
the a
mount of the loss , if any, that
exceeds the
sum of:
(1) The to
tal amount that all such other
insurance
would pay for the loss in the
absence of this insurance; and
(2) The total of all deductible and self-
insured
amounts under all that other
insurance.

We will share the remaining loss, if any, with
any other insurance that is not described in
this Excess Insurance provision and was not
bought specifically to apply in excess of the
Limits of Insurance shown in the
Declarations of this Coverage Part.
c. Method Of Sharing
If all the other insurance permits
contribution by equal shares, we will follow
this method also. Under this approach,
each insurer contributes equal amounts
until it has paid its applicable limit of
insurance or none of the loss remains,
whichever comes first.

If a
ny of the other insurance does not permit
contribution by equal shares, we will
contribute by limits. Under this method, each
insurer’s share is based on the ratio of its
applicable limit of insurance to the total
applicable limits of insurance of all insurers.

8. Transfer Of Rights Of Recovery Against
Others To Us
a. Transfer Of Rights Of Recovery
If the insured has rights to recover all or
part o
f any payment, including
Supple
mentary Payments, we have made
under thi
s Coverage Part, those rights are
transf
erred to us. The insured must do
nothing after loss to impair them. At our
request,
the insured will bring "suit" or
transfer those rights to us and help us
enforce them. This condition does not
apply to Medical Expenses Coverage.
b. Waiver
Of Rights Of Recovery (Waiver
Of Subrogation)
If the insured has waived any rights of
recovery aga
inst any person or
organizat
ion for all or part of any payment,
includi
ng Supplementary Payments, we
have m
ade under this Coverage Part, we
als
o waive that right, provided the insured
wai
ved their rights of recovery against
such person or organization in a contract,
agreement or permit that was executed
prior to the injury or damage.

Policy #
57SBAUZ2244
57SBAUZ2244
57SBAUZ2244
57SBAUZ2244
57SBAUZ2244
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801

ABCDEFGHIJ
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

HIRED AUTO AND NON-OWNED AUTO
This endorsement modifies insurance provided under the following:

BUSINESS LIABILITY COVERAGE FORM
This coverage is subject to all provisions in the moved from the place where they are BUSINESS LIABILITY COVERAGE FORM not accepted by the "insured" for movement into expressly modified herein: or onto the covered "auto"; or c. After the "pollutants" or any property in
which the "pollutants" are contained areA. Amended Coverage:
moved from the covered "auto" to the placeCoverage is extended to "bodily injury" and where they are finally delivered, disposed of"property damage" ari sing out of the use of a "hired or abandoned by the "insured".auto" a nd "non-owned auto". a.Paragraph above does not apply to fuels,B. Paragraph B. EXCLUSIONS is amended as lubricants, fluids, exhaust gases or otherfollows: similar "pollutants" that are needed for or

1. Exclusion g. Aircraft, Auto or Watercraftdoes result from the normal electrical, hydraulic not apply to a "hired auto" or a "non-owned or mechanica l functioning of the covered auto". "auto" or it s parts, if:

2. Exclusion e. Employers Liability does not (1) The "poll utants" escape, seep, migrate, apply to "bodily injury" to domestic "employees" or are dis charged or released directly not entitled to workers’ compensation benefits from an "auto" part designed by its or to liability assumed by the "insured" under an manufacturer to hold, store, receive, or "insured contract". dispose of such "pollutants"; and

3. f. PollutionExclusion is replaced by the (2) The "bodily injury" and "property following: damage" does not arise out of the
operation of any equipment listed in"Bodily injury" or "property damage" arising out paragraphs 15.b. and 15.c. of t heof the actual, alleged or threatened discharge, definition of "mobile equipment".dispersal , seepage, migration, release or escape of "pollutants": Paragraphs b. and c. a bove do not apply to "accidents" that occur away from premisesa. That are, or that are contained in any owned by or rented to an "insured" with property that is:
respect to "pollutants" not in or upon a (1) Being transported or towed by, handled, covered "auto" if:or handled for movement into, onto or (1) The "pollutan ts" or any property infrom, the covered "auto"; which t
he "pollutants" are contained are(2) Otherwise in the course of transit by or upset, overturned or damaged as aon behalf of the "insured"; or result of the maintenance or use of a (3) Being stored, disposed of, treated or covered "aut o"; and processed i
n or upon the covered
"auto".
b. Before
the "pollutants" or any property in
which the "pollutants" are contained are
Form SS 0
4 38 09 09 Page 1 of 3
© 2009, The Hartford
(Includes copyrighted material of ISO Properties, Inc., with its permission) Policy #
57SBAUZ2244
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 (2) The discharge, dispersal, seepage, company) for an "auto" owned by him or her migration,
release or escape of the or a member of his or her household. "pollutant
s" is caused directly by such d. Anyone liable for the conduct of an "insured"upset, overturn or damage as a result of described above but only to the extent of thatthe maintenance or use of a covered liability."auto". D. Wit h respect to the operation of a "hired auto" and4. With respect to this coverage, the following "non-owned auto", the following additionaladditional exclusions apply: conditions apply :
a. Fellow employee 1. OTHER INSURANCE
Coverage does not apply to "bodily injury" to a. Except for any liability assumed under an any fell
ow "employee" of the "insured" "insured cont ract" the insurance provided byarising out of the operation of an "auto" this Coverage Form is excess over anyowned by the "insured" in the course of the other collectible insurance.fellow "employee’s" employment. However, if your business is the selling,b. Care, custody or control servicing, repairing, parking or storage of Coverage does not apply to "property "autos", the insurance provided by this damage" in
volving property owned or endorsement is primary when covered transported by the "insured" or in the "bodily injury" or "property damage" arises "insured’s"
care, custody or control. out of the operation of a customer’s "auto" by you or your "employee".C. With respect to "hired auto" and "non-owned auto" coverage, Paragraph C. WHO IS AN INSUREDis b. When this Coverage Form and any other deleted and replaced by the following: Coverage Form or policy covers on the
same basis, either excess or primary, weThe following are "insureds": will pay only our share. Our share is thea. You. proportion t hat the Limit of Insurance of our b. Your "empl oyee" while using with your Coverage Form bears to the total of the permission: limi ts of all the Coverage Forms and policies covering on the same basis.(1) An "auto" you hire or borrow; or

2. TWO OR MORE COVERAGE FORMS OR(2) An "auto" you don’t own, hire or borrow in POLICIES ISSUED BY USyour business or personal affairs; or If the Coverage Form and any other Coverage(3) An "auto " hired or rented by your Form or policy issued to you by us or any"employee" on your behalf and at your company affiliated with us apply to the samedirection.
"accident",
the aggregate maximum Limit ofc. Anyone else while using a "hired auto" or "non- Insurance under all the Coverage Forms orowned auto" with your permission except: policies shall not exceed the highest applicable (1) The owner or anyone else from whom you Limi t of Insurance under any one Coverage hire or borrow an "auto". Form or poli cy. This condition does not apply to any Coverage Form or policy issued by us or an(2) Someone using an auto while he or she is affiliated company specifically to apply asworking in a business of selling, servicing, excess insurance over this Coverage Form.repairing, parki ng or storing "autos" unless that business is yours. E. The following definitions are added:
(3) Anyon e other than your "employees", G. LIABILITY AND MEDICAL EXPENSES partners (if
you are a partnership), members DEFINITIONS:
(if you are a limited liability company), or a 1. "Hired auto" means any "auto" you lease,lessee or borrower or any of their hire, rent or borrow. This does not include"employees", while moving property to or any auto you lease, hire, rent or borrowfrom an "auto". from any of your "employees", your partners (4) A partner (if you are a partnership), or a (if you are a partnership), members (if you member (if you are a limited liability are a li mited liability company),

Page 2 of 3 ends

Policy #
57SBAUZ2244
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 or your "executive officers" or members of
their households.

This does not include a long-term leased
"auto" that you insure as an owned "auto"
under any other auto liability insurance
policy or a temporary substitute for an
"auto" you own that is out of service
because of its breakdown, repair, servicing
or destruction.

2. "Non-owned auto " means any "auto" you
do not own, lease, hire, rent or borrow
which i
s used in connection with your
business. This includes:
a. "Autos" o
wned by your "employees" your
partners (if you are a partnership),
members (if you are a limited liability
company), or
your "executive officers",
or members of their households, but
only while used in your business or your
personal affairs.
b. Customer’s "auto" that is in your care,
custody or control for service.

Form SS 0
4 38 09 09 Page 3 of 3
Policy #
57SBAUZ2244
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

Countersigned by
Authorized Representative
(1) Printed in U.S.A.Form WC 04 03 06
Policy Expiration Date:

WAIVER OF OUR RIGHT TO RECOVER FROM

OTHERS ENDORSEMENT - CALIFORNIA
Endorsement Number:Policy Number:

Effective Date: Effective hour is the same as stated on the Information Page of the policy.

Named Insured and Address:

We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

The additional premium for this endorsement shall be 2 % of the California workers' compensation premium otherwise due on such remuneration.

SCHEDULE
Person or Organization Job Description
Any person or organization from whom you are required by written contract or agreement to obtain this waiver of rights from us
57WECAB10L8
02/01/2023
Municipal Resource Group, LLC (MRG)
PO BOX 561
Wilton, CA 95693
02/01/2024
DocuSign Envelope ID: F755D07E-B116-4299-9D61-1727D1835801 0D\
30
Contract and Routing Form
Contract Number:FP

Date Originated:

Finance Department · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4592 Department:&LW\0DQDJHU
V2IILFH
Staff Contact:-DVRQ$FNOH\MDVRQDFNOH\#FLW\RIYDOOHMRQHW Contract Type: $PHQGPHQW
Vendor: 0XQLFLSDO5HVRXUFH*URXS Vendor Number: Contract Not to Exceed Amount:
Contract Start Date: )HE End Date: -XQ Option to Extend: \HDURSWLRQV
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Authority to Contract: &LW\&RXQFLO Date to Council:0D\ Other Comments:
5HDFKHGRXWWRYHQGRUIRUQHZLQVXUDQFHGRFXPHQWV
Attachments are uploaded for review here: https://bit.ly/vContracts $SSURYHG3UH5HTXLVLWLRQ)RUP
2ULJLQDO$JUHHPHQWZLWKDQ\$PHQGPHQWV
,QVXUDQFH
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Department Initial Date Comment
Originating Department/Division
Risk Manager
City Attorney's Office
Department Head
Finance Department
City Manager
City Clerk
Return executed contract to: -DVRQ$FNOH\
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Contract and Routing Form
Contract Number:&0

Date Originated:

Finance Department · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4592 Department:&LW\0DQDJHU
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Staff Contact:-DVRQ$FNOH\MDVRQDFNOH\#FLW\RIYDOOHMRQHW Contract Type: $PHQGPHQW
Vendor: 0XQLFLSDO5HVRXUFH*URXS//& Vendor Number: Contract Not to Exceed Amount:
Contract Start Date: 6HS End Date: -XQ Option to Extend: \HDURSWLRQVWR\HDUVWRWDO
Authority to Contract: &LW\&RXQFLO Date to Council:6HS Other Comments:
QG$PHQGPHQWWR05*7KLVLQFOXGHVWKHIXQGLQJIRUWKH%URDGZD\$XGLWWKDW&RXQFLO5HTXHVWHG Attachments are uploaded for review here: https://bit.ly/vContracts $SSURYHG3UH5HTXLVLWLRQ)RUP
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Contract and Routing Form
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Department Initial Date Comment
Originating Department/Division
Risk Manager
City Attorney's Office
Department Head
Finance Department
City Manager
City Clerk
Return executed contract to: -DVRQ$FNOH\
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Second Amendment to Agreement Between City of Vallejo and Municipal Resource Group, LLC Page 1 of 3 (Revised 01.2019)

SECOND AMENDMENT TO

AGREEMENT BETWEEN

CITY OF VALLEJO AND

MUNICIPAL RESOURCE GROUP LLC
This Second Amendment to the Consultant and Professional Services Agreement made and entered into on February 20, 2023, hereafter referred to as Agreement, between Municipal Resource Group LLC, therein referred to as Consultant, and the City of Vallejo, a municipal corporation, therein referred to as City, and the First Amendment to Agreement was entered into on May 12, 2024, this Second Amendment is made and entered into on this 10th day of September, 2024.

Consultant and City do mutually agree to amend the Agreement as follows:

1. Not-to-Exceed-Amount. In consideration of Consultant providing continued services, the not-to-exceed amount set forth in paragraph 1.A. of Exhibit B of the Agreement is hereby increased an additional one-hundred thousand dollars and no/100 cents ($100,000.00) for a new maximum not-to-exceed amount of two hundred and sixty thousand dollars and no/100 cents ($260,000.00).

2. Integration. This Second Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this Amendment. This Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Consultant shall perform all duties, obligations and conditions required under the Agreement.

3. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this Amendment and the Agreement, the provisions of this Amendment shall control in all respects.

4. Ambiguities. The parties have each carefully reviewed this Amendment and have agreed to each term of this Amendment. No ambiguity shall be presumed to be construed against either party.

5. Counterparts. This Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.

6. Authority. The person signing this Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this Amendment on behalf of Consultant.
'RFXVLJQ(QYHORSH,'
)(&%$)&&%'%
Second Amendment to Agreement Between City of Vallejo and Municipal Resource Group, LLC Page 2 of 3 (Revised 01.2019)
IN WITNESS WHEREOF, the parties have entered into this Amendment on the day and year first hereinabove appearing.

Municipal Resource Group, LLC,
BY:

Mary Egan
CEO
DATE:
(City Seal)

CITY OF VALLEJO,
a municipal corporation
BY:

Andrew Murray
City Manager
DATE:

ATTEST:

DAWN ABRAHAMSON
City Clerk
APPROVED AS TO FORM:

Veronica A.F. Nebb
City Attorney
APPROVED AS TO INSURANCE:

Armond Sarkis
Risk Manager
'RFXVLJQ(QYHORSH,'
)(&%$)&&%'%

Second Amendment to Agreement Between City of Vallejo and Municipal Resource Group, LLC Page 3 of 3 (Revised 01.2019)
'RFXVLJQ(QYHORSH,'
)(&%$)&&%'%
CONSENT CALENDAR 8.F.

DATE: April 8, 2025
TO: Mayor and Members of the City Council
FROM: Jason Ta, Chief of Police
SUBJECT: ADOPT A RESOLUTION TO AMEND THE FUND 149 FISCAL YEAR 2024–2025 BUDGET IN THE AMOUNT OF $75,302 TO ACCOUNT FOR THE 2024 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (“JAG”) (STEP 2 OF 2)

RECOMMENDATION
Adopt a Resolution amending the Fiscal Year 2024-2025 Fund 149 budget to recognize revenue and appropriate expenditures in the amount of $75,302.

REASONS FOR RECOMMENDATION
As the second step in the two-step budget process, this action is necessary to complete the acceptance and budgeting for the JAG grant that Council approved on March 11th.

BACKGROUND AND DISCUSSION
The first step of this two-step process was approved by City Council at the City Council Regular Meeting on March 11, 2025. This second step in the two-step process is required to finish the budget appropriation process.

The United States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance (“BJA”) awarded $132,778 of Fiscal Year 2024 JAG funds jointly to Solano County and the cities of Fairfield, Vacaville, and Vallejo (“JAG 2024 Grant”). Due to grant disbursement requirements, the grantees desire to enter into a MOU designating the City of Fairfield to serve as the fiscal agent for the grant and agreeing to the reallocation and spending plan for the funds to be awarded to the Fairfield Police Department, Vacaville Police Department, and Vallejo Police Department.

The JAG 2024 Grant will provide funding to support law enforcement programs in Solano County. To maximize the benefit to each agency and the communities they serve, the agencies are required to collaborate and jointly apply for a single grant. The City of Fairfield submitted a joint application on behalf of all the agencies. Based on the BJA’s allocation formula, the JAG 2024 Grant is to be allocated as follows:

The three Police Departments propose using the Grant funds to focus on three priorities: (1) strengthening community safety, (2) improving officer capabilities, and (3) preventing and interrupting violent crime through innovative policing. These priorities are intended to rebuild trust between police and the community, reduce and prevent cycles of violent crime, and implement innovative policing practices to keep communities and officers safe from evolving threats.

Date: April 8, 2025
Subject:

ADOPT A RESOLUTION TO AMEND THE FUND 149 FISCAL YEAR 2024–2025 BUDGET IN THE AMOUNT OF $75,302 TO ACCOUNT FOR THE 2024 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (“JAG”) (STEP 2 OF 2)

Page 2 ends

The City of Fairfield Police Department will use its $39,222 allocation to establish a Real-Time Information Center (“RTIC”) within its main police building ($35,239) and administer the JAG 2024 Grant ($3,983).

The City of Vacaville Police Department will use its $18,254 allocation on DUI enforcement tools.

The City of Vallejo Police Department will use its $75,302 allocation on evidence photo markers, ballistic safety vests, a K9 hidden bite sleeve, a Hyundai/Kia event data recorder kit, two kinetic breaching tools for the SWAT unit, and general equipment for police recruits.

FISCAL IMPACT
The amendment to the City of Vallejo’s Fiscal Year 2024-2025 Fund 149 (JAG) budget will increase revenue and expenditures by $75,302. A local match is not required.

ATTACHMENTS

1. Resolution - Accept Grant - Step 2 (JAG 2024)

CONTACT
Jason Ta, Chief of Police
[email protected]

RESOLUTION NO. 25-____ N.C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AMENDING THE FUND 149 FISCAL YEAR 2024–2025 BUDGET IN THE AMOUNT OF $75,302 WHEREAS, the United States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance (“BJA”) awarded $132,778 of Fiscal Year 2024 JAG funds jointly to the law enforcement agencies of Solano County and the cities of Fairfield, Vacaville, and Vallejo (“JAG 2024 Grant”); and
WHEREAS, on September 25, 2024, Vallejo Police Department was awarded a $550,000 Fiscal Year 2024 Connect and Protect: Law Enforcement Behavioral Health Response Program grant from the US DOJ BJA to continue and expand IHART’s services (the “Grant”); and WHEREAS, the BJA’s allocation formula provides the Grant is to be allocated as follows:

To the City of Fairfield: $39,222 (includes $3,983 for administrative costs) To the City of Vacaville: $18,254
To the City of Vallejo: $75,302
To the County of Solano: $0 (no JAG 2024 Grant allocation from the BJA); and WHEREAS, the cities of Fairfield, Vacaville, and Vallejo desire to enter into a Memorandum of Understanding designating the City of Fairfield as the fiscal agent for the Grant; and WHEREAS, the Grant funds will be spent on pre-designated items that promote the following priorities: 1) strengthening community safety, (2) improving officer capabilities, and (3) preventing and interrupting violent crime through innovative policing; and WHEREAS, that on March 11, 2025, pursuant to City Charter Section 703, City Council provided notice of its intent to amend the Fiscal Year 2024-2025 Fund 149 (JAG) budget to reflect the Grant revenue and appropriate corresponding expenditures for the Police Department.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby authorizes acceptance of the City of Vallejo’s $75,302 Grant allocation.

BE IT FURTHER RESOLVED that the City Council of the City of Vallejo, pursuant to Charter Section 703, does hereby approve the amendment of the City’s budget for Fiscal Year 2024-25 by changing certain revenue, expenditures for the purposes of the Grant, in the amount of $75,302.

Adopted by the City Council of the City of Vallejo at a regular meeting held on March 11, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ANDREA SORCE, MAYOR
ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK
CONSENT CALENDAR 8.G.

DATE: April 8, 2025
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, P.E., Public Works Director
SUBJECT: RESOLUTION AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2025-26 FISCAL YEAR LEVY

OF ANNUAL ASSESSMENTS FOR THE SANDPIPER POINT MAINTENANCE DISTRICT

REASONS FOR RECOMMENDATION
The City must authorize the Engineer of Record to proceed with the annual process of reviewing the current assessments and evaluating the proposed work in the Sandpiper Point Maintenance District in order to determine the appropriate assessments for the coming fiscal year.

Approval of this item authorizes the proceedings listed above to occur on the given dates.

FISCAL IMPACT
The cost of preparation of the Engineer’s Report is funded by the Sandpiper Point Maintenance District and there is no additional fiscal impact associated with this agenda item. The fiscal health of the district is to be studied and will be presented in the Engineer’s Report.

ENVIRONMENTAL REVIEW

Date: April 8, 2025
Subject: RESOLUTION AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2025-26 FISCAL YEAR

LEVY OF ANNUAL ASSESSMENTS FOR THE SANDPIPER POINT MAINTENANCE

DISTRICT

Page 2 ends

ATTACHMENTS

1. Reso-25-04-08 Vallejo Res 1 SPMD FY25-26_CAO Stamp

CONTACT
Melissa Tigbao, P.E., Public Works Director (707) 648-4433 [email protected]

RESOLUTION NO. 25 -____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO

AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2025-26 FISCAL YEAR LEVY OF ANNUAL

ASSESSMENTS FOR THE SANDPIPER POINT MAINTENANCE DISTRICT WHEREAS, the City Council, by previous resolutions, formed and levied annual assessments for the Sandpiper Point Landscape Maintenance District (hereafter referred to as the "District"), pursuant to the provisions of California Constitution Article XIIID, and the Landscaping and Lighting Act of 1972 (the "Act") at California Streets and Highways Code Sections 22500 et seq.; and
WHEREAS, the City Council desires to conduct proceedings to provide for the annual levy of assessments for the next ensuing fiscal year to provide for the costs and expenses necessary for continual maintenance of improvements within said District; and WHEREAS, Section 22623 of the Act requires the City Council to adopt a resolution which shall generally describe any proposed new improvements or any substantial changes in existing improvements and order the engineer to prepare and to file its report.

Adopted by the City Council of the City of Vallejo at a regular meeting held on April 8, 2025 with the following vote:

AYES:

NOES:

ABSENT:

__________________________________

ANDREA SORCE, MAYOR
ATTEST:
__________________________________
DAWN G. ABRAHAMSON, CITY CLERK
ACTION ITEM 9.A.

DATE: April 8, 2025
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao P.E., Public Works Director
Mark Helmbrecht, Transportation Program Superintendent
SUBJECT: ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE DESIGN

PROFESSIONAL SERVICES AGREEMENT WITH NICHOLS CONSULTING ENGINEERS, CHTD. TO INCREASE COMPENSATION BY $1,500,000 TO A MAXIMUM NOT TO EXCEED $2,000,000 FOR COMPLETION OF THE PAVEMENT MANAGEMENT

PROGRAM AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME

RECOMMENDATION
Adopt a resolution approving a First Amendment to the Design Professional Services Agreement with Nichols Consulting Engineers, CHTD., to increase compensation by $1,500,000 to a maximum not-to-exceed amount of $2,000,000 for completion of the pavement management program and authorizing the City Manager to execute same.

REASONS FOR RECOMMENDATION
The ability to bring in consultants on an on-call basis allows the Public Works Department to access broad expertise support, manage variable workload, and sustain effort on large-scale and complex projects. The scale of the work assigned to the on-call consultant, Nichols Consulting Engineers, to develop a 10-year pavement rehabilitation plan, and engineer Plans, Specifications, and Estimates (PS&E) for a construction package for annual bidding for the City will exceed the initial contract amount of $500,000.

BACKGROUND AND DISCUSSION
The Request for Qualifications (RFQ) for On-Call Engineering Consultant Services was released on February 27, 2023, and fifteen bids were received for the Civil Engineering Design category. Public Works Engineering staff evaluated all bids received, short-listed several highly qualified firms, conducted interviews with the short- listed firms, and selected the four best qualified firms to receive on-call contracts. On September 26, 2023, the City Council authorized the On-Call Design Professional Services Agreement with Nichols Consulting Engineers (NCE) for $500,000 for the Civil Engineering Design category.

NCE has been providing key civil engineering design services for developing a 10-year paving work plan for the City and engineering the PS&E packages to deliver paving projects. To date, $449,100 has been spent or is encumbered in relation to this on-call contract (24PW072), which has a contract end date of June 30, 2026, and options to extend to June 30, 2028.

For NCE to continue supporting full delivery of a pavement management program including planning annual efforts, designing and engineering paving projects, and closing out activities to maintain the City’s Streetsaver Database, a First Amendment to increase the not to exceed amount of the contract to $2,000,000 is needed.

Staff have determined it is in the City's best interest for this design professional to stay on the project until completion for continuity and institutional knowledge. It would be challenging and costly to get a new consultant team up to speed in the middle of the project design delivery.

Date: April 8, 2025
Subject: ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE DESIGN

PROFESSIONAL SERVICES AGREEMENT WITH NICHOLS CONSULTING ENGINEERS, CHTD. TO INCREASE COMPENSATION BY $1,500,000 TO A MAXIMUM NOT TO EXCEED $2,000,000 FOR COMPLETION OF THE PAVEMENT

MANAGEMENT PROGRAM AND AUTHORIZING THE CITY MANAGER TO

EXECUTE SAME

Page 2 ends

FISCAL IMPACT
The proposed action to amend the existing Design Professional Services Agreement with NCE to increase the contract amount by $1,500,000 for a new not to exceed amount of $2,000,000 will not have any direct impact on the General Fund. Funds to pay for these as-needed engineering services will come from the existing capital improvement project PWC109: Street Overlay/Preservation budget and/or from approved allocations of Measure P funds for this purpose.

ATTACHMENTS

1. RESO First Amendment- NCE 24PW072_CAO Stamp

2. First Amendment NCE 24PW072_CAO Stamp

3. 24-PW072 NICHOLS CONSULTING ENGINEERS on call civil design Design Professional Services Agreement

4. NCE SOW 24PW072-01

5. NCE SOW 24PW072-02

6. NCE SOW 24-PW072-03

CONTACT
Melissa Tigbao, P.E., Public Works Director, 707-648-4433 [email protected]

RESOLUTION NO. 25-______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING A FIRST AMENDMENT

TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH NICHOLS CONSULTING ENGINEERS, CHTD. TO INCREASE COMPENSATION BY $1,500,000 TO A MAXIMUM NOT TO EXCEED $2,000,000

FOR THE COMPLETION OF THE PAVEMENT MANAGEMENT PROGRAM AND AUTHORIZING THE CITY

MANAGER TO EXECUTE SAME
WHEREAS, on September 26, 2023, the City Council approved a Design Professional Services Agreement with Nichols Consulting Engineers, CHTD (NCE) in the amount not of $500,000 for on-call civil engineering design services; and
WHEREAS, NCE has been providing key civil engineering design services for Public Works in relation to the development of a 10-year pavement rehabilitation plan and the engineering of plans, specifications, and estimates (PS&E) for the construction package required for annual bidding; and WHEREAS, additional compensation is required in order for NCE to continue supporting full delivery of the pavement management program including planning and designing annual efforts and engineer paving projects, and closing out activities to maintain the City’s Streetsaver Database; and WHEREAS, Public Works staff is seeking authorization to amend the Design Professional Services Agreement with NCE to increase the total amount of the contract to an amount not to exceed $2,000,000 to cover this additional cost.

NOW, THEREFORE BE IT RESOLVED that the City Council finds that amending the Agreement to add additional compensation for the project is in the best interests of the City and hereby approves the First Amendment to the Design Professional Services Agreement between the City of Vallejo and Nichols Consulting Engineers, CHTD, to increase compensation by $1,500,000 to a maximum not to exceed $2,000,000 for completion of the pavement management program.

BE IT FURTHER RESOLVED that the City Manager is authorized to execute said First Amendment, with any modifications recommended by the City Attorney and the City Clerk to attest the signing of that Agreement.

ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on April 8, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ANDREA SORCE, MAYOR
ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK

First Amendment to Agreement Between City of Vallejo and Nichols Consulting Engineers Page 1 of 3 (24PW072)

FIRST AMENDMENT TO THE

DESIGN PROFESSIONAL SERVICES AGREEMENT BETWEEN

CITY OF VALLEJO
AND
NICHOLS CONSULTING ENGINEERS, CHTD.

This First Amendment to the Design Professional Services Agreement made and entered into on September 27, 2023, hereafter referred to as “Agreement”, between Nichols Consulting Engineers, CHTD., a Nevada corporation, therein referred to as “Design Professional”, and the City of Vallejo, a municipal corporation, therein referred to as “City”, is made and entered into on this 9th day of April 2025.

Design Professional and City do mutually agree as follows:

1. Amendment to Section 1.A of Exhibit B “Compensation.” Section 1.A of Exhibit B of the Agreement shall be modified to read in its entirety as follows:
“1. Design Professional’s Compensation.

A. Services: City agrees to pay Design Professional, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, for a total not to exceed Two Million Dollars and Zero Cents ($2,000,000).

Design Professional shall notify City in writing no later than thirty (30) days prior to the estimated date when Design Professional will have billed City the maximum payment amount permitted under this Agreement, and Design Professional shall provide City with an estimate of the additional compensation required to complete the project.”

2. Integration. This First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this First Amendment. This First Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Design Professional shall perform all duties, obligations and conditions required under the Agreement.

3. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this First Amendment and the Agreement, the provisions of this First Amendment shall control in all respects.

4. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to

First Amendment to Agreement Between City of Vallejo and Nichols Consulting Engineers Page 2 of 3 (24PW072)
be construed against either party.

5. Counterparts. This First Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.

6. Authority. The person signing this First Amendment for Design Professional hereby represents and warrants that he or she is fully authorized to sign this First Amendment on behalf of Design Professional.
(SIGNATURES ARE ON THE FOLLOWING PAGE)
First Amendment to Agreement Between City of Vallejo and Nichols Consulting Engineers Page 3 of 3 (24PW072)
IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.

Nichols Consulting Engineers, CHTD,
a Nevada Corporation
BY:

MARGOT YAPP
President / CEO
DATE:
(City Seal)

CITY OF VALLEJO,
a municipal corporation
BY:

ANDREW MURRAY
City Manager
DATE:

ATTEST:

DAWN G. ABRAHAMSON
City Clerk
APPROVED AS TO CONTENT:

MELISSA TIGBAO, P.E.

Public Works Director
APPROVED AS TO FORM:

VERONICA A.F. NEBB
City Attorney
APPROVED AS TO INSURANCE:

ARMOND SARKIS
Risk Manager
Sep 28, 2023 9:56 AM, 1146918918
Contract and Routing Form
Requisition Number: 1145690963
Date Originated:

Finance Department ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4592 Department: Public Works Departments, Engineering
Staff Contact: Dan Sequeira, [email protected] Contract Type: Other: Design Professional Services Agreement Vendor: Nichols Consulting Engineers
Contract Not to Exceed Amount: 500000.00
Contract Start Date: Sep 27, 2023 End Date: Jun 30, 2026 Option to Extend: can extend in intervals of one year, shall not extend past 6/30/28 Authority to Contract: City Council Date to Council: Sep 26, 2023 Other Comments:

This contract is for on call civil engineering design services. RFQ was released early 2023, contract was awarded September 26, 2023. 6 firms were awarded separate contracts for this category. Statement of Works will define specific project scope of work, etc
Attachments are uploaded for review here: https://bit.ly/vContracts Approved Pre-Requisition Form
I have uploaded additional files.No
DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269 24-PW072
Contract and Routing Form
Signature Page
Department Initial Date Comment
Originating Department/Division
Risk Manager
City Attorney
Finance Department
City Manager
City Clerk

Return executed contract to: Dan Sequeira
DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269 10/7/2023
10/10/2023
10/21/2023
10/23/2023
10/23/2023
10/23/2023
Sep 25, 2023 10:04 AM, 1145690963
Pre-Requisition Form

Finance Department ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4592 Department: Public Works Departments, Engineering
Staff Contact: Dan Sequeira, [email protected] Vendor: Nichols Consulting Engineers Vendor Number 3944 Term: Multi-year Term
Anticipated Start Date: Sep 27, 2023
Anticipated End Date: Jun 30, 2026
Anticipated Contract Type: Other: Design Professional Services Agreement Purchasing Authority: City Council Anticipated Date to Council: Sep 26, 2023 Total Projected Expenditure: 500000.00

Multiple Project Numbers? No, just one Multiple Account Numbers? No, just one

Description of Proposed Purchase:

This is for on call civil engineering design services. 6 firms will be awarded separate contracts for this category.

RFQ was released early 2023, contracts will be awarded September 2023 I have reviewed the city-wide contracts, expenditure and encumbrance reports to comply with the VMC.

It is an existing vendor and I am working to take an action to the City Council because it will exceed the City- wide cap of $100,000 in a single FY.

Competitive Process: I have completed a Competitive Proposal Process for Services Winning Quote Uploaded: Yes

Explanation for Vendor Selection:

Vendor was evaluated and deemed to possess all the requested areas of expertise, have recent experience handling on call services for municipalities, are available to commence services immediately, and have resources and staffing to complete assignments on a timely basis.

Uploaded documents available for review https://bit.ly/vPreReqs.

WarrantyNot sure

Winning Bid/Quote/ProposalYes
Other Bid/Quote/ProposalYes
DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269 Pre-Requisition Signature Section

Department Comment

Supervisor/Manager: Brisa Long
Title: Administrative Analyst II
E-mail: [email protected]

_
_
Signature Date

Delegated Signee: Melissa Tigbao
Title: Public Works Director
E-mail: [email protected]

_
Signature Date

Route Final HTE PO to City Clerk for Contract Log

Brisa Long
Digitally signed by Brisa Long
DN: cn=Brisa Long, o=City of Vallejo, ou=Public
Works, [email protected], c=US
Date: 2023.09.25 10:13:56 -07'00'
Digitally signed by Melissa Tigbao
DN: cn=Melissa Tigbao, o=City of Vallejo, ou=Public
Works, [email protected], c=US
Date: 2023.09.25 14:04:31 -07'00'
DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269

Design Professional Services Agreement- On Call Civil Eng Design – NCE Page 1 of 11

DESIGN PROFESSIONAL SERVICES AGREEMENT

This Design Professional Services Agreement ("Agreement") is made at Vallejo, California, dated for reference this 27th day of September 2023, by and between the City of Vallejo, a municipal corporation ("City"), and Nichols Consulting Engineers, CHTD , a Nevada corporation, hereinafter referred to as Design Professional, who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Design Professional shall provide the City professional services as specified in Exhibit A, entitled “Scope of Work.”

2. Payment. City shall pay Design Professional for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Design Profe ssional for services rendered pursuant to this Agreement.

3. Facilities and Equipment. Design Professional shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4. Indemnification. To the fullest extent permitted by law, Design Professional shall hold harmless, defend (with independent counsel approved by City) and indemnify City and its officers, employees and volunteers from and against all claims, damages, losses, penalties, fines and judgments and expenses and defense costs, including but not limited to attorney fees, court costs, associated investigation and administrative expenses, regardless of the nature or type arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Design Professional, or the acts or omissions of an employee, agent or subcontractor of the Design Professional, except where caused by the active negligence, sole negligence, or willful misconduct of City. In no event shall the cost to defend charged to the design professional exceed the design professional’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pa y its share of defense costs due to bankruptcy or dissolution of the business, the design professional shall meet and confer with other parties regarding unpaid defense costs. The provisions of this section pertaining to the duty and cost to defend shall not apply to either of the following: 1) Any contract for design professional services, or amendments thereto, where a project -specific general liability policy insures all project participants for general liability exposures on a primary basis DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269

Design Professional Services Agreement- On Call Civil Eng Design – NCE Page 2 of 11

and also covers all design professionals for their legal liability arising out of their professional services on a primary basis, 2) A design professional who is a party to a written design-build joint venture agreement.

The provisions of this Section are not limited by the insurance provisions of this Agreement.

The provisions of this section shall survive the completion of the services, expiration or termination of this Agreement.

5. Insurance Requirements. Design Professional agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements for Design Professional.” Failure to maintain required insurance at all times shall constitute a default and material breach.

6. Accident Reports. Design Professional shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. The report shall be ma de in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses and telephone numbers of any known witnesses, (c) the date, time and description of the accident or other occurrence.

7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant’s family, business, real property or financial interests and the services to be provided under this Agreement. Consultant shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Consultant’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Consultant shall disclose such conflict in writin g to City. Every individual who performs services on behalf of Consultant pursuant to this Agreement must file a full Statement of Economic Interests (also known as Form 700) with the City Clerk if the work of the individual involves making a governmental decision whether to issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specificat ions for a contract; adopts or approves for the City any policy, standard or guideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a posit ion specified in the City’s Conflict of Interest Code.

8. Independent Contractor. Design Professional is an independent contractor. Neither Design Professional nor any of Design Professional’s officers, employees, agents or subcontractors, if any, is an employee of City by virtue of DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269

Design Professional Services Agreement- On Call Civil Eng Design – NCE Page 3 of 11

this Agreement or performance of any services pursuant to this Agreement. City shall have the right to control Design Professional only insofar as the results of Design Professional’s services rendered pursuant to this Agreement; however, City shall not h ave the right to control the means by which Design Professional accomplishes services pursuant to this Agreement.

9. Licenses, Permits, Etc. Design Professional represents and warrants to City that all design professional services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Design Professional has all the permits, qualifications and approvals of whatsoever nature which are legally required for Design Professional to practice its profession. Design Professional represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Design Professional to practice its profession.

10. Business License. Design Professional and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement.

The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Design Professional until such business license(s) has been obtained.

11. Standard of Performance. Design Professional shall provide products and perform all services required pursuant to this Agreement in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exe rcised under similar conditions by members of Design Professional’s profession currently practicing in California.

Design Professional is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation site conditions, as well as all areas appurtenant to the site, existing facilities, seismic, geologic, soils, hydrologic, geographic, climatic conditions, applicable federal, state, and local laws and regulations, and all other contingencies or design considerations. Data, calculations, opinions, reports, investigations, and other similar information provided by City relating to site, local, or other conditions is not warranted or guaranteed, either expressly or implied, by City.

Design Professional’s responsibilities under this section shall not be delegated.

Design Professional shall be responsible to City for acts, errors, or omissions of Design Professional’s subcontractors.

Design Professional shall prepare plans, specifications, reports, and/or other work products in such a way that amendments or change orders to the DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269

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agreement between City and its construction contractor will not be necessary, except for unforeseeable circumstances. As used herein, “unforeseeable circumstances” shall mean facts or inferences from those facts that could not be ascertained by a combination of reasonable site inspection during the preparation of the plans and specifications by Design Professional and the reasonable application to such inspection of expertise consistent with the level of care and skill ordinarily exercised under similar conditions by members of Design Professional‘s profession currently practicing in California.

Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Design Professional is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Design Professional of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Design Professional.

12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by any cause, or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.

In the event that the Design Professional is unable to meet the completion date or schedule of services, Design Professional shall immediately inform the City Representative of this in writing. If additional time is required to perform the work, the City Representative may adjust the schedule.

13. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

14. Personnel. Design Professional agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement.

The payment made to Design Professional pursuant to this Agreement shall be the full and complete compensation to which Design Professional and Design Professional’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Design Professional nor Design Professional’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269

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Design Professional. The City shall not be required to pay any workers' compensation insurance on behalf of Design Professional.

Design Professional shall pay, when and as due, any and all taxes incurred as a result of Design Professional’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

Design Professional shall comply with all provisions of California laws dealing with prevailing wages, apprentices, and hours of work. Design Professional shall also comply with provisions of Labor Code section 1720 as applicable. A copy of the prevailing wage rates is available for review upon request by Design Professional to the City Representative. This provision applies only to the following portions of the scope of work:

15. Design Professional Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Design Professional shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent.

Design Professional shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

16. Term. The term of this Agreement shall commence on September 27, 2023 and shall continue in full force and effect until June 30, 2026.

City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one year, by written notice to Design Professional. The total duration of this Agreement, including the exercise of any options under this section, shall not extend past June 30, 2028.

If funds to effect such continued payment are not appropriated, Design Professional agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.

17. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of the services to be provided under this Agreement by giving notice to Design Professional. Upon receipt of a notice of termination, Design Professional shall perform no further work except as specified in the notice. Before the date of termination, Design Professional shall deliver to Cit y all City records and documents, all work products, whether completed or not, as of the date of termination and not otherwise previously delivered.

The City shall pay Design Professional for services performed in accordance with this Agreement before the date of termination. If this contract provides for DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269

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payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Design Professional for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Design Professional for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.

18. Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports, recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Design Professional resulting from services rendered pursuan t to this Agreement, shall become the property of City. Design Professional agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Design Professional makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office Suite (2002) format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.

19. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Design Professional in the performance of Design Professional’s services hereunder.

20. Assignment and Subcontracting. Design Professional shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without City’s consent shall be void and of no effect.

If subcontracting of work is permitted, Design Professional shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Design Professional. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Design Professional to use subcontractors for performance of any service under this Agreement.

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The City is an intended beneficiary of any work performed by Design Professional’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.

21. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

22. Non-Discrimination/Fair Employment Practices.

(a) Design Professional shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin or ancestry.

Design Professional warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.

In all solicitations either by competitive bidding or negotiations made by Design Professional for work to be performed under any subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Design Professional of Design Professional’s obligation under this Agreement relative to nondiscrimination and fair employment practices.

Design Professional shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.

(b) Design Professional agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.

23. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to City: Melissa Tigbao
Public Works Director
City of Vallejo- Public Works Department
DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269

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555 Santa Clara Street
Vallejo, CA 94590

If to Design Professional: Margot Yapp,
President / Chief Executive Officer
Nichols Consulting Engineers
1885 S. Arlington Ave , Suite 111
Reno, NV 89509

Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

Routine administrative communications shall be made pursuant to section 1 of Exhibit A.

24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified e xcept by a written agreement executed by each of the parties hereto.

25. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California, without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano Cou nty in the State of California or in the United States District Court, Eastern District of California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

28. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any par ty on the basis of such party's draftsmanship thereof.

DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269

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30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

31. Compliance with Laws. Design Professional will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.

32. Confidentiality of City Information. During the performance of services under this Agreement, Design Professional may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collecti vely referred to as "City Information") which are valuable, special and unique assets of the City. Design Professional agrees that it will not use any information obtained as a consequence of the performance of services under this Agreement for any purpose other than fulfillment of Design Professional’s scope of work , to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City Information to any third party, other than its own employees, agents or subcontractors who have a need for the City Information for the performance of services under this Agreement, without the prior written consent of City, or as required by law.

Design Professional shall treat all records and work product prepared or maintained by Design Professional in the performance of this Agreement as confidential.

A violation by Design Professional of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.

Design Professional’s obligations under this section shall survive the completion of services, expiration or termination of this Agreement.

33. News and Information Release. Design Professional agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases f rom City through the City Representative.

34. City Representative. The City Representative specified in Exhibit A, or the representative's designee, shall administer this Agreement for the City.

35. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

36. Facsimile Signature; Electronic Signature. This Agreement shall be DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269

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binding upon the receipt of facsimile signatures or emailed by PDF or otherwise.

Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of this Agreement. The failure to send an original shall not affect the binding nature of this Agreement.

37. Authority. The person signing this Agreement for Design Professional hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Design Professional.

38. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

[SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269 Design Professional Services Agreement- On Call Civil Eng Design – NCE Page 11 of 11 IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.

Nichols Consulting Engineers.
a Nevada Corporation
By:___________________________
Margot Yapp
President / CEO
DATE: ____________________
(City Seal)

CITY OF VALLEJO,
a municipal corporation
By: _____________________________
Michael Malone
City Manager
DATE: _____________________
ATTEST:

By: ___________________________
Dawn G. Abrahamson
City Clerk
APPROVED AS TO CONTENT:
_______________________________
Melissa Tigbao
Public Works Director
APPROVED AS TO FORM:
_______________________________
Veronica A.F. Nebb
City Attorney
APPROVED AS TO INSURANCE:
________________________________
Armond Sarkis
Risk Manager
DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269 10/6/2023
10/23/2023

Design Professional Services Agreement- On Call Civil Eng Design – NCE Page 1 of 4

SCOPE OF WORK

1. Representatives.

The City Representative for this Agreement is:

Dan Sequeira
City Engineer / APWD
City of Vallejo -Public Works Department
555 Santa Clara Street
Vallejo, CA 94590
[email protected]

The Design Professional’s Representative for this Agreement is:

Andre Jadkowski
Principal/ Project Manager
Nichols Consulting Engineers
501 Canal Boulevard, Suite I
Richmond, CA 94804
[email protected]

All routine administrative communications between the parties will be between the above-named representatives and may be by personal delivery, mail, facsimile transmission or electronic mail as agreed between the Design Professional Representative and City’s Representative.

2. Services to be Provided. Consultant shall provide on-call civil engineering design services for specific projects as may be requested by the City Engineer or staff; such services shall be defined, scheduled, and authorized in subsequent Statement of Works. The services provided throughout the term of this Agreement may include the services specified in the Request for Qualifications issued February 27, 2023.

The Statement of Work shall be substantially in the form as shown in Attachment 1 of Exhibit A, attached hereto and incorporated herein by this reference.

3. Key Personnel. All of the individuals identified below are necessary for the successful prosecution of the services due to their unique expertise and depth and breadth of experience. There shall be no change in the personnel listed below, without written approval of t he City Representative. Design Professional recognizes that the composition of this team was instrumental in the City’s decision to award the work to Design Professional and that compelling reasons for substituting these individuals must be demonstrated for the City’s consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this section shall constitute a DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269

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material breach of Design Professional’s obligations under this Agreement and shall be grounds for termination.

Key personnel are as follows: Margot Yapp, Andre Jadkowski

DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269

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Design Professional Services Agreement- On Call Civil Eng Design – NCE Page 1 of 4

EXHIBIT B

COMPENSATION

1. Design Professional’s Compensation.

B. Additional Services:

1. Additional Services are those services related to the scope of Services of Consultant as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.

2. Consultant’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees' appropriate billable hourly rate as established below. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual Agreement between City and Consultant, compensation to Consultant shall not exceed the fixed fee amount.

2. Appropriate Billable Hourly Rates for Services and Additional Services. Design Professional’s billable hourly rates shall be as listed in Attachment 1 of Exhibit B, attached hereto and incorporated herein by this reference. Current rates for each task/project will be defined in each Statement of Work.

Rate Increases: Upon approval of City, Design Professional shall be permitted to increase rates to adjust for cost-of-living wage increases at the beginning of the fiscal year or as agreed upon by City and Design Professional. No price increases may be implemented without prior written approval of City. Requests for price increases must be made a minimum of ninety (90) days prior to the proposed effective date of the rate increase. To request a price increase, Design DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269

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professional must submit a letter with an itemized list showing revised prices by line item. If City approves the price increase, Design Professional shall be notified in writing, no price increase will be effective until Design Professional receives this notice.

3. Design Professional’s Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Design Professional for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.

4. Payments to Design Professional.

A. Payments to Design Professional shall be made within a reasonable time after receipt of Design Professional’s invoice, said payments to be made in proportion to services performed. Design Professional may request payment on a monthly basis. Design Professional shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.

B. All invoices submitted by Design Professional shall contain the following information:

1. Description of services billed under this invoice

2. Date of Invoice Issuance

3. Sequential Invoice Number

4. City’s Purchase Order Number (if issued)

5. Amount of this Invoice (Itemize all Reimbursable Expenses”)

6. Total Billed to Date

C. Items shall be separated into Services and Reimbursable Expenses. Billings that do not conform to the format outlined above shall be returned to Design Professional for correction. City shall not be responsible for delays in payment to Design Professional resulting from Design Professional’s failure to comply with the invoice format described above.

D. Invoices, account statements and payment inquiries shall be emailed to :

[email protected]

5. Accounting Records of Design Professional. Design Professional shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Design Professional’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Design Professional’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Design Professional shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269

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other government agencies during regular business hours upon twenty-four (24) hours’ notice.

The obligations of Design Professional under this section shall survive this Agreement.

6. Taxes. Design Professional shall pay, when and as due, any and all taxes incurred as a result of Design Professional’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

7. Taxpayer Identification Number. Design Professional shall provide City with Design Professional’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269

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Attachment 1 of Exhibit B

DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269

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EXHIBIT C

INSURANCE REQUIREMENTS

Design Professional shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Consultant, their agents, representatives, or employees or subcontractors.

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:

A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025.

C. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

D. Professional Liability insurance appropriate to the Consultant’s profession (Errors and Omission).

2. Minimum Limits of Insurance. Design Professional shall maintain limits no less than:

A. General Liability: $5,000,000.00 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, coverage shall be twice the per occurrence amount.

B. Automobile Liability: $1,000,000.00 per accident for bodily injury and property damage.

C. Workers’ Compensation and Employer's Liability: $1,000,000.00 per accident for bodily injury or disease. If Borrower is not subject to California Workers’ Compensation requirements, Borrower shall file a completed certificate of exemption form which may be obtained from the City of Vallejo prior to commencing any activity authorized hereunder.

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D. Professional Liability, (Errors and Omission): $ 3,000,000.00 per occurrence coverage, continuing for 3 years after completion of services rendered.

3. Deductible and Self-Insured Retention. Any deductibles or self -insured retention greater than $10,000 must be declared to and approved by the City’s Risk Manager. If the deductibles or self -insured retention limit is unacceptable to the City’s Risk Manager, at his or her option, the insurer sh all either reduce or eliminate such deductibles or self-insured retention as respects the City of Vallejo, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing paymen t of losses and related investigations, claim administration and defense expenses.

4. Other Insurance Provisions. The general liability and automobile liability policies, as can be provided, are to contain, or be endorsed to contain, the following provisions:

The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents or volunteers. The insurance is to be issued by companies licensed to do business in the State of California.

B. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Vallejo, its officers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the City of Vallejo, its officers, officials, employees, agents or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

D. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

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F. The workers’ compensation and employer’s liability policy required hereunder shall be endorsed to state that the workers' compensation carrier waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Consultant’s performance under this Agreement.

5. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.

6. Verification of Coverage. Consultant shall furnish the City with certificates of insurance and original endorsements effecting general and automobile liability insurance coverage required by this clause. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences.

7. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

8. Payment Withhold. City will withhold payments to Consultant if the certificates of insurance and endorsements required in Paragraph F, above, are canceled or Consultant otherwise ceases to be insured as required herein.

DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269 DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269 DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269 DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269 DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269 RESOLUTION NO. 23-156 N.C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO

APPROVING SEPARATE DESIGN PROFESSIONAL SERVICES AGREEMENTS WITH SIX CONSULTING FIRMS: BELLECCI & ASSOCIATES, INC., BKF ENGINEERS, CAL ENGINEERING & GEOLOGY, INC., COASTLAND CIVIL ENGINEERING, MARK THOMAS & COMPANY, INC., AND NICHOLS

CONSULTING ENGINEERS TO PROVIDE ON-CALL ENGINEERING DESIGN

SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME IN AN AMOUNT NOT TO EXCEED $500,000 EACH

WHEREAS, the ability to bring in consultants on an on call, as needed basis allows the Public Works Department to provide better customer service to the public and better manage workload to deliver projects in a timely manner; and

WHEREAS, the City anticipates using contract services of consultant firms to perform work on various engineering related projects and efforts in the City of Vallejo; and

WHEREAS, on February 27, 2023, the City of Vallejo Public Works Department published the Request for Qualification for On-Call Engineering Consulting Services requesting qualifications that could cover eleven categories in order to create a readily-available, pre-screened group of qualified consultants to be deployed as-needed to a wide range of technical specialties necessary to successfully complete projects in a timely and high quality manner; and

WHEREAS, fifteen statements of qualification (SOQ) were submitted by the due date of April 21, 2023 for the Civil Engineering Design category; and

WHEREAS, each SOQ was given a score based on the demonstrated understanding of the services requested, the firm’s relevant experience and familiarity with issues applicable to the project, the qualifications of the firm and assigned individuals, the fee structure, and reference checks; and

WHEREAS, the six firms Bellecci & Associates, Inc., BKF Engineers, Cal Engineering & Geology, Inc., Coastland Civil Engineering, Mark Thomas & Company, Inc., and Nichols Consulting Engineers were deemed to possess all the requested areas of expertise, have recent experience handling on-call services for municipalities, are available to commence services immediately, and have resources and staffing to complete assignments on a timely basis; and

WHEREAS, each agreement awarded is not to exceed $500,000, with each agreement having an expiration date of June 30, 2026, along with an option to extend for two one- year increments.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Vallejo hereby approves Design Professional Services A greements by and between the City of Vallejo and the following six consulting firms: firms: Bellecci & Associates, Inc., BKF Engineers, Cal Engineering & Geology, Inc., Coastland Civil Engineering, Mark Thomas & Company, Inc., and Nichols Consulting Engineers to provide on-call Engineering Design Services in an amount not to DocuSign Envelope ID: 678A0FE3-A691-4326-A0CB-0EAB396DA954 DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269 exceed $500,000 for each agreement.

BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute each of the six above-referenced Agreements, with any modification recommended by the City Attorney and the City Clerk to attest the signing of those Agreements.

Adopted by the City Council of the City of Vallejo at a regular meeting held on September 26, 2023, with the following vote:

AYES: Mayor McConnell, Vice Mayor Verder-Aliga, Councilmembers Arriola, Bregenzer, Loera-Diaz, and Palmares
NOES: None
ABSENT: Councilmember Matulac
ABSTAIN: None

ROBERT H. MCCONNELL, MAYOR
ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK

DocuSign Envelope ID: 678A0FE3-A691-4326-A0CB-0EAB396DA954 DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269

THIS BUSINESS LICENSE DOES NOT PERMIT A
BUSINESS THAT IS OTHERWISE PROHIBITED.

Business Name
Business Location
Business Owner(s)
License Number
Effective Date
Expiration Date

CITY OF VALLEJO

BUSINESS LICENSE
501 CANAL BLVD STE I

NICHOLS CONSULTING ENGINEERS CHTD
501 CANAL BLVD STE I
RICHMOND, CA 94804-3501
For all inquiries regarding this license, contact HdL
Business Support Center at 707-302-6074.
"For Services Provided in the City of Vallejo, California Only"

JAMES SIGNORE

NICHOLS CONSULTING ENGINEERS CHTD
July 01, 2023
June 30, 2024
11702666
NICHOLS CONSULTING ENGINEERS CHTD :

Thank you
for your payment on your City of Vallejo Business License. ALL LICENSES MUST BE AVAILABLE FOR INSPECTION UPON REQUEST. If you have questions concerning your business license, contact the Business Support Center via email at: [email protected] or by telephone at: (707) 302-6074.

Keep this portion for your license separate in case you need a replacement for any lost, stolen, or destroyed license. A fee may be charged for a replacement or duplicate license.

This certificate does not entitle the holder to conduct business before complying with all requirements of the Vallejo Municipal code and other applicable laws, nor to conduct business in a zone where conducting such business violates law.

If you have a fixed place of business within the City of Vallejo please display the Business License above in a conspicuous place at the premises. Otherwise, every Business License holder not having a fixed place of business in the City shall keep the Business License upon his or her person, or affixed in plain view any cart, vehicle, van or other movable structure or device at all times if required by the Collector.

Starting January 1, 2021, Assembly Bill 1607 requires the prevention of gender-based discrimination of business establishments. A full notice is available in English or other languages by going to: https://www.dca.ca.gov/publications/ City of Vallejo

BUSINESS LICENSE

BUSINESS LICENSING
8839 N CEDAR AVE #212
FRESNO, CA 93720-1832
Date of Issue: 07/01/2023
11702666License Number: NICHOLS CONSULTING ENGINEERS CHTD 501 CANAL BLVD STE I
RICHMOND, CA 94804-3501

TO BE POSTED IN A CONSPICUOUS PLACE
AND
NOT TRANSFERABLE OR ASSIGNABLE.
2023 - 2024

MARGOT VAPP
TAX
COLLECTOR’S OFFICE, City Hall, 555 Santa Clara St., Vallejo, CA. This certificate is evidence that the person (s), firm, or corporation named hereon has paid the tax required by Chapter 5.04 of the City of Vallejo Municipal Code for the type of business, the business address and for the period indicated hereon. This certificate is issued without verification that the taxpayer is subject to or exempted from licensing by local, state, Federal or other agencies. Issuance of this certificate is not an endorsement, nor a certificate of compliance with other ordinances or laws, nor an assurance that the proposed use is in conformance with the City ’s building / Fire / Zoning regulations.

DocuSign Envelope ID: 4609B583-3059-45FA-806B-A02386990269 1RY
30
Contract and Routing Form
Contract Number:3:
Requisition Number:

Date Originated:

Finance Department · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4592 Department:3XEOLF:RUNV'HSDUWPHQWV(QJLQHHULQJ
Staff Contact:0DUN+HOPEUHFKWPDUNKHOPEUHFKW#FLW\RIYDOOHMRQHW Contract Type: 6WDWHPHQWRI:RUN
Vendor: 1LFKROV&RQVXOWLQJ(QJLQHHUV Vendor Number:

Business License Number:
Contract Not to Exceed Amount:
Contract Start Date: 1RY End Date: )HE Option to Extend: ZLWKVXEVHTXHQW62:
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Dec 16, 2024 5:22 PM, 1297617394
Contract and Routing Form
Contract Number: 24-PW072
Requisition Number: 1145690963

Date Originated:

Finance Department ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4592 Department: Public Works Departments, Engineering
Staff Contact: Mark Helmbrecht, [email protected] Contract Type: Statement of Work
Vendor: Nichols Consulting Engineers Vendor Number:3944 Business License Number: 11702666

Contract Not to Exceed Amount: 150000.00
Contract Start Date: Dec 18, 2024 End Date: Apr 30, 2025 Option to Extend: 90 days
Authority to Contract: Department Director

Attachments are uploaded for review here: https://bit.ly/vContracts

Approved Pre-Requisition Form
Original Agreement with any Amendments
Insurance
I have uploaded additional files.Yes
Docusign Envelope ID: A704398B-54E0-4D59-9252-44EB7DECB0AC Contract and Routing Form
Signature Page
Department Initial Date Comment
Originating Department/Division
Risk Manager
City Attorney's Office
Department Head
Finance Department
City Manager
City Clerk

Return executed contract to: Mark Helmbrecht
Docusign Envelope ID: A704398B-54E0-4D59-9252-44EB7DECB0AC 12/23/2024
12/23/2024
Public Works Purchase Order Request

Request for:

New Purchase Order (PO)
Revision to existing PO # _________

Vendor Name:

Approved Pre Req Number:

Comment:

Vendor Number:

Approved Pre Req Range:

Is there an approved contract? No Yes (if yes, check Master Contract Log in Finance Portal and complete next two lines)

Contract Number: Contract Expiration Date:

Contract Annual Limit: Contract Total Limit:

Council Approval Received: Not Applicable Yes Date: Resolution #:

Will retention be withheld For POs involving goods, how will the items be obtained? from any payments: Yes No Vendor will deliver Staff will pick up from vendor

Current Citywide Encumbrance plus Actual Expenditure Total Amount already paid to vendor + amount currently encumbered in POs

Account # Project
No.

Description
(List location, or add’l details)
Prior Amount
Encumbered
Requested
Increase/(Decrease)
Total Amount to
Encumber

TOTALS

Supervisor/Project Manager Name Signature Date

Sr. Accountant/Admin Analyst/Admin Manager Name Signature Date

This form is to be saved to respective vendor file at S:\00 Purchasing\Consultants-Contractors-Vendors General Description of Planned Expenditure(s):

For AP Use:

PO Req Number: __________________
PO Req submitted by:
submitted:

PO Number:

PO Approved:

Link to FE BPO #:
(Enter if applicable)
PR001848
T. HAMILTON
12/03/2024
P001356
12/10/2024
Nichols Consulting Engineers
1145690963
3944
24PW072
June 30, 2026
$500,000
$500,000
0 Develop 10-Year Pavement Rehabilitation Plan
2012502-7034019
PWC109
10-year pavement plan
0 0
0 64,500
0 64500
Mark Helmbrecht
0 Mark Helmbrecht
Digitally signed by Mark Helmbrecht
Date: 2024.11.07 15:49:50 -08'00'
0 0
64,500
64500
Debbie Martir
Debbie Martir
Digitally signed by Debbie Martir
DN: cn=Debbie Martir,
[email protected], c=US
Date: 2024.12.03 13:41:14 -08'00'
✔
✔
✔
9/26/23
23-156
✔
✔
$100,000 +
On-call contract for Civil Engineering
11/7/24
12/3/24
Docusign Envelope ID: A704398B-54E0-4D59-9252-44EB7DECB0AC

Design Professional Services Agreement- On Call Civil Eng Design – Nichols Consulting Engineers Page 1 of 10 Statement of Work 24-PW072-02

CITY OF VALLEJO

STATEMENT OF WORK

Statement of Work No. 24-PW072-02

This Statement of Work, effective this 20 th day of December, 2024, (“Effective Date”) is issued under and subject to all the terms and conditions of the Master Consultant and Professional On- Call Agreement (“Agreement”), dated as of September 27, 20 23, by and between the City of Vallejo (“City”) and Nichols Consulting Engineers, a Nevada Corporation, (“Consultant”).

Capitalized terms used herein shall have the meanings ascribed to them in the Agreement.

SECTION 1. SCOPE OF WORK.

The scope of work authorized by this Statement of Work is attached as a copy of the proposal and incorporate it by reference as Attachment A to Statement of Work No. 24-PW072-02.

SECTION 2. TIME OF PERFORMANCE.

a. The start date shall be Dec ember 20, 2024 and the completion date shall be November 30, 2025.

SECTION 3. ESTIMATED COST AND COMPENSATION.

All services performed under this Statement of Work shall be performed on a time and materials basis.

City agrees to pay Consultant for the services set forth in this Statement of Work in an amount not to exceed One-Hundred and Fifty Thousand Dollars and Zero Cents [$150,000.00].

This Statement of Work is released as authorization for work to commence. The parties agree to perform their respective obligations under this Statement of Work in accordance with the terms and conditions of the Agreement.

Docusign Envelope ID: A704398B-54E0-4D59-9252-44EB7DECB0AC

Design Professional Services Agreement- On Call Civil Eng Design – Nichols Consulting Engineers Page 2 of 10 Statement of Work 24-PW072-02
IN WITNESS WHEREOF, the parties have executed this agreement on the day and year shown below the name of each of the parties.

Nichols Consulting Engineers CITY OF VALLEJO,
a Nevada corporation a municipal corporation

By: By:

Ryan Shafer Melissa Tigbao
Principal Public Works Director
DATE: ______ DATE: ______

Vallejo Business License No.
11702666

Docusign Envelope ID: A704398B-54E0-4D59-9252-44EB7DECB0AC 12/31/2024
12/23/2024
Acting Public Works Director

Design Professional Services Agreement- On Call Civil Eng Design – Nichols Consulting Engineers Page 3 of 10 Attachment A of Statement of Work 24-PW072-02

ATTACHMENT A
OF
STATEMENT OF WORK 24-PW072-02

Docusign Envelope ID: A704398B-54E0-4D59-9252-44EB7DECB0AC

Design Professional Services Agreement- On Call Civil Eng Design – Nichols Consulting Engineers Page 4 of 10 Attachment A of Statement of Work 24-PW072-02

Docusign Envelope ID: A704398B-54E0-4D59-9252-44EB7DECB0AC

Design Professional Services Agreement- On Call Civil Eng Design – Nichols Consulting Engineers Page 5 of 10 Attachment A of Statement of Work 24-PW072-02

Docusign Envelope ID: A704398B-54E0-4D59-9252-44EB7DECB0AC

Design Professional Services Agreement- On Call Civil Eng Design – Nichols Consulting Engineers Page 6 of 10 Attachment A of Statement of Work 24-PW072-02

Docusign Envelope ID: A704398B-54E0-4D59-9252-44EB7DECB0AC

Design Professional Services Agreement- On Call Civil Eng Design – Nichols Consulting Engineers Page 7 of 10 Attachment A of Statement of Work 24-PW072-02

Docusign Envelope ID: A704398B-54E0-4D59-9252-44EB7DECB0AC

Design Professional Services Agreement- On Call Civil Eng Design – Nichols Consulting Engineers Page 8 of 10 Attachment A of Statement of Work 24-PW072-02

Docusign Envelope ID: A704398B-54E0-4D59-9252-44EB7DECB0AC

Design Professional Services Agreement- On Call Civil Eng Design – Nichols Consulting Engineers Page 9 of 10 Attachment A of Statement of Work 24-PW072-02

Docusign Envelope ID: A704398B-54E0-4D59-9252-44EB7DECB0AC

Design Professional Services Agreement- On Call Civil Eng Design – Nichols Consulting Engineers Page 10 of 10 Attachment A of Statement of Work 24-PW072-02

Docusign Envelope ID: A704398B-54E0-4D59-9252-44EB7DECB0AC Certificate Of Completion
Envelope Id: A704398B-54E0-4D59-9252-44EB7DECB0AC
Status: Completed
Subject: Complete with Docusign: Contract and Routing Form -- Nichols Consulting Engineers.pdf, PO Reque...

Source Envelope:

Document Pages: 13
Signatures: 3
Envelope Originator:

Certificate Pages: 5
Initials: 1
PublicWorks Docusign
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
555 Santa Clara St
Vallejo, CA 94590
[email protected]
IP Address: 71.128.39.127
Record Tracking
Status: Original
12/23/2024 6:47:27 AM
Holder: PublicWorks Docusign
[email protected]
Location: DocuSign
Security Appliance Status: Connected
Pool: StateLocal
Storage Appliance Status: Connected
Pool: City of Vallejo
Location: DocuSign
Signer Events
Signature
Timestamp
J. Ryan Shafer, PE, GE
[email protected]
Principal
Nichols Consulting Engineers
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 107.215.249.77
Sent: 12/23/2024 6:51:35 AM
Resent: 12/26/2024 2:07:26 PM
Viewed: 12/31/2024 3:42:02 PM
Signed: 12/31/2024 4:17:42 PM
Electronic Record and Signature Disclosure:

Accepted: 12/31/2024 3:42:02 PM
ID: ed45ecb9-f57c-418e-811e-94af422748c0
Mark Helmbrech
[email protected]
Acting Public Works Director
Security Level: Email, Account Authentication
(None)

Signature Adoption: Pre-selected Style
Using IP Address: 71.128.39.127
Sent: 12/23/2024 6:51:35 AM
Viewed: 12/23/2024 9:29:16 AM
Signed: 12/23/2024 9:29:55 AM
Electronic Record and Signature Disclosure:

Accepted: 12/23/2024 9:29:16 AM
ID: e7b53735-71d9-45ce-a1e8-ca4b3251e95f
In Person Signer Events
Signature
Timestamp
Editor Delivery Events
Status
Timestamp
Agent Delivery Events
Status
Timestamp
Intermediary Delivery Events
Status
Timestamp
Certified Delivery Events
Status
Timestamp
Carbon Copy Events
Status
Timestamp
Witness Events
Signature
Timestamp
Notary Events
Signature
Timestamp
Envelope Summary Events
Status
Timestamps

Envelope Summary Events
Status
Timestamps
Envelope Sent
Hashed/Encrypted
12/23/2024 6:51:35 AM
Certified Delivered
Security Checked
12/23/2024 9:29:16 AM
Signing Complete
Security Checked
12/23/2024 9:29:55 AM
Completed
Security Checked
12/31/2024 4:17:42 PM
Payment Events
Status
Timestamps
Electronic Record and Signature Disclosure

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Vallejo (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system.

Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.

Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 10/10/2019 1:09:10 PM Parties agreed to: J. Ryan Shafer, PE, GE, Mark Helmbrech Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact City of Vallejo:

You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:

To contact us by email send messages to: [email protected]

To advise City of Vallejo of your new email address
To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at [email protected] and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address.

If you created a DocuSign account, you may update it with your new email address through your account preferences.

To request paper copies from City of Vallejo
To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to [email protected] and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.

To withdraw your consent with City of Vallejo
To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:
i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to [email protected] and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..

Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements.

Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:
 You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and
 Until or unless you notify City of Vallejo as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Vallejo during the course of your relationship with City of Vallejo.

Design Professional Services Agreement- On Call Civil Eng Design – Nichols Consulting Engineers Page 1 of 4 Statement of Work 24-PW072-03

CITY OF VALLEJO

STATEMENT OF WORK

Statement of Work No. 24-PW072-03

This Statement of Work, effective this 9th day of January, 2025, (“Effective Date”) is issued under and subject to all the terms and conditions of the Master Consultant and Professional On- Call Agreement (“Agreement”), dated as of September 27, 2023, by and between the City of Vallejo (“City”) and Nichols Consulting Engineers, a Nevada Corporation, (“Consultant”).

Capitalized terms used herein shall have the meanings ascribed to them in the Agreement.

SECTION 1. SCOPE OF WORK.

The scope of work authorized by this Statement of Work is attached as a copy of the proposal and incorporate it by reference as Attachment A to Statement of Work No. 24-PW072-02. Scope of Work has been redlined to confirm that only the curb ramp work associated with Cape Seal Project is being authorized under this SOW.

SECTION 2. TIME OF PERFORMANCE.

a. The start date shall be January 10, 2025 and the completion date shall be November 30, 2025 with delivery of final bid documents by March 31, 2025.

SECTION 3. ESTIMATED COST AND COMPENSATION.

All services performed under this Statement of Work shall be performed on a time and materials basis.

City agrees to pay Consultant for the services set forth in this Statement of Work in an amount not to exceed Two-Hundred and Thirty-Four Thousand Six Hundred Dollars and Zero Cents [$234,600.00].

Design Professional Services Agreement- On Call Civil Eng Design – Nichols Consulting Engineers Page 2 of 4 Statement of Work 24-PW072-03
IN WITNESS WHEREOF, the parties have executed this agreement on the day and year shown below the name of each of the parties.

Nichols Consulting Engineers CITY OF VALLEJO,
a Nevada corporation a municipal corporation

By: By:

Ryan Shafer Melissa Tigbao
Principal Public Works Director
DATE: ______ DATE: ______

Vallejo Business License No.
11702666

Design Professional Services Agreement- On Call Civil Eng Design – Nichols Consulting Engineers Page 3 of 4 Attachment A of Statement of Work 24-PW072-03

ATTACHMENT A
OF
STATEMENT OF WORK 24-PW072-03

Design Professional Services Agreement- On Call Civil Eng Design – Nichols Consulting Engineers Page 4 of 4 Attachment A of Statement of Work 24-PW072-03

ACTION ITEM 9.B.

DATE: April 8, 2025
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, P.E., Public Works Director
SUBJECT: ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2024-25 CAPITAL

IMPROVEMENT BUDGET TO APPROPRIATE AND EXPEND HIGHWAY BRIDGE PROGRAM (HBP) GRANT REVENUE IN THE AMOUNT OF $21,861,377, MEASURE P BUDGET IN THE AMOUNT OF $3,000,000, AND BRIDGE CONSTRUCTION FUND BUDGET IN THE AMOUNT OF $300,000 FOR THE MARE ISLAND CAUSEWAY BRIDGE PREVENTATIVE MAINTENANCE PROJECT (PROJECT NO. PW9762) (STEP 2 OF 2)

RECOMMENDATION
Adopt a resolution amending the Fiscal Year 2024-25 Capital Improvement budget to receive, appropriate and expend grant revenue totaling $21,861,377, Measure P budget in the amount of $3M and Bridge Construction Fund budget in the amount of $300,000 (Step 2 of 2).

REASONS FOR RECOMMENDATION
The Mare Island Causeway Bridge has been identified by Caltrans Division of Structure Maintenance & Investigations for painting, concrete repairs and other works as part of a long-awaited maintenance project.

This project is part of the City’s effort to maintain its infrastructure.

Failure to approve all of the necessary budget amendments will lead to the irrevocable loss of $21.8M in grant funds as Caltrans will reassign the funding to another agency.

The notice of intention to amend the budget (step 1) was provided on March 11, 2025.

BACKGROUND AND DISCUSSION
In July 2015, the City of Vallejo submitted an application to Caltrans to receive grant funding for Mare Island Causeway Bridge repairs.

The Mare Island Causeway Bridge Preventative Maintenance Project (Project No. PW9762) was included in the federally funded Bridge Preventive Maintenance Project (BPMP) under the Highway Bridge Program (HBP), which is a federal program funded by the Federal Highway Administration (FHWA). The purpose of the BPMP is to replace or rehabilitate public highway bridges when the State and FHWA determine that a bridge is significantly important and qualifies under the HBP guidelines. The City of Vallejo’s Mare Island Causeway Bridge Preventative Maintenance Project represents a critical infrastructure improvement to preserve and enhance the safety and functionality of a vital transportation route.

On June 14, 2016, the City Council approved Resolution No. 16-064 N.C. to appropriate $437,586 in grant funds for Project No. PW9762 as part of the Fiscal Year 2016-17 budget. On March 9, 2021, the City Council approved Resolution No. 21-023 N.C. to amend the Fiscal Year 2020-21 budget by recognizing grant funding and allocating expenditure budget in the amount of $621,233. Total grant funding received to date for this project equals $1,058,818 and has been used for the Preliminary Engineering (PE) portion of the project, which includes the preliminary design, right-of-way certification, environmental permitting coordination, California Public Utilities Commission coordination, and bringing the Plans / Specifications / Estimates (PS&E)

Date: April 8, 2025
Subject: ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2024-25 CAPITAL

PW9762) (STEP 2 OF 2)

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Vallejo City CouncilApril 8, 2025

Vallejo City Council
April 8, 2025