Vallejo City Council
July 22, 2025

102964 ALL STAR RENTS 00 00833313 05/29/2025 412.56
102974 AT&T 00 00833318 05/29/2025 28,312.20
103063 ARROWHEAD TOWING INC 00 00833317 05/29/2025 319.05 BOOT BARN INC 00 00833335 05/29/2025 300.00
BOOT BARN INC 00 00833336 05/29/2025 234.08
103308 SEROLOGICAL RESEARCH INSTITUTE 00 00833421 05/29/2025 25,163.75 103310 ALPHA ALARM & AUDIO INC. 00 00833314 05/29/2025 3,329.85 103331 GHIRARDELLI ASSOCIATES, INC. 00 00833363 05/29/2025 18,594.56 103688 GRAHAM POLYGRAPH 00 00833365 05/29/2025 1,050.00 103767 AMAZON CAPITAL SERVICES, INC. 00 00833315 05/29/2025 2,019.89 103862 NINYO & MOORE GEOTECH & ENVIRO 00 00833402 05/29/2025 9,993.00 103877 GREEN VALLEY ALOHA SAW AND MOW 00 00833366 05/29/2025 650.13 103938 THE NELAC INSTITUTE 00 00833433 05/29/2025 500.00 BENEFIT COORDINATORS CORP (BCC 00 00833331 05/29/2025 23,834.06 BENEFIT COORDINATORS CORP (BCC 00 00833332 05/29/2025 14,041.46 104013 AKIN GUMP STRAUSS HAUER & FELD 00 00833312 05/29/2025 40,000.00 104056 NATIONAL TESTING NETWORK, INC 00 00833397 05/29/2025 750.00 104309 DIABLO PAPER SHREDDING, LLC 00 00833348 05/29/2025 524.30 104372 ODP BUSINESS SOLUTIONS LLC 00 00833404 05/29/2025 768.55 104393 AX9 SECURITY, INC. 00 00833329 05/29/2025 69,884.32 104422 VULCAN MATERIALS CO - WESTERN 00 00833429 05/29/2025 2,436.08 104424 BIG CREEK LUMBER 00 00833333 05/29/2025 929.23
104429 ENPRO ELEVATOR, INC. 00 00833357 05/29/2025 6,550.00 104450 SUISUN UNIFORMS TT LLC 00 00833428 05/29/2025 200.29 104518 INFOSEND, INC. 00 00833372 05/29/2025 16,069.05
104615 PLAN IT SOFTWARE LLC 00 00833411 05/29/2025 1,000.00 104625 CALIFORNIA HIGHWAY CONSTRUCTIO 00 00833340 05/29/2025 49,964.19 104668 MEGABLU LLC 00 00833393 05/29/2025 570.00
104689 PURETEC INDUSTRIAL WATER 00 00833413 05/29/2025 19.00 104757 NOSSAMAN LLP 00 00833403 05/29/2025 8,508.50
104809 INTERNATIONAL ECONOMIC DEVELOP 00 00833374 05/29/2025 2,425.00 104816 KASEYA US LLC 00 00833382 05/29/2025 6,739.20
104823 THE REGIONAL TRAINING CENTER 00 00833434 05/29/2025 3,597.00 1054 INLAND BUSINESS MACHINES, INC 00 00833373 05/29/2025 311.81 1204 SOLANO COUNTY SHERIFF'S OFFICE 00 00833424 05/29/2025 67,188.00 1292 ISLAND ENERGY 00 00833375 05/29/2025 76.02
1417 REFRIGERATION SUPPLIES DIST 00 00833415 05/29/2025 299.74 1428 MINUTEMAN PRESS 00 00833394 05/29/2025 464.71
1472 VALLEJO TIMES HERALD 00 00833439 05/29/2025 834.96 162 ADAMSON POLICE PRODUCTS 00 00833310 05/29/2025 1,376.96 1992 DOWNTOWN FORD SALES 00 00833351 05/29/2025 119,485.87 2725 EAST BAY TIRE CO. 00 00833355 05/29/2025 875.54
3145 DEPARTMENT OF TRANSPORTATION 00 00833346 05/29/2025 13,185.35 3292 HINDERLITER, DE LLAMAS & ASSOC 00 00833367 05/29/2025 36,000.00 103262
103995

3360 E Z TREE INC 00 00833354 05/29/2025 4,842.00
3530 WEST YOST & ASSOCIATES 00 00833441 05/29/2025 23,576.43 3545 UBEO BUSINESS SERVICES 00 00833438 05/29/2025 450.00 364 GOLDEN GATE TRUCK CENTER 00 00833364 05/29/2025 1,000.46 3944 NICHOLS CONSULTING ENGINEERS, 00 00833401 05/29/2025 225,998.74 420 LIPPINCOTT SUPPLY CO INC 00 00833390 05/29/2025 81.65 485 PACE SUPPLY CORPORATION 00 00833407 05/29/2025 3,034.13 550 THE SHERWIN-WILLIAMS CO. 00 00833435 05/29/2025 859.71 567 SOLANO COUNTY ASSESSOR 00 00833423 05/29/2025 408.00 703 HORIZON DISTRIBUTORS, INC. 00 00833369 05/29/2025 1,455.52 741 GENERAL PLUMBING SUPPLY CO INC 00 00833362 05/29/2025 789.27 752 HOME DEPOT CREDIT SERVICES 00 00833368 05/29/2025 478.50 80 RECOLOGY VALLEJO 00 00833414 05/29/2025 12,142.86
821 LEHR 00 00833386 05/29/2025 8,853.70
9206105 ROBERT KNIGHT 00 00833417 05/29/2025 126.00
9207502 JEREMY HUFF 00 00833378 05/29/2025 135.00
9207602 JASON BAUER 00 00833377 05/29/2025 243.00
9208192 DYNELLE JONES 00 00833353 05/29/2025 174.00
9208240 BRYAN GLICK 00 00833337 05/29/2025 174.00
9208241 ROBERT DEMARCO 00 00833416 05/29/2025 174.00
9208295 ZACHARY MC KENNA 00 00833443 05/29/2025 174.00
9208454 ANTHONY ABEYTA 00 00833316 05/29/2025 135.00
9208712 NAVEED ASHRAF 00 00833398 05/29/2025 50.00
9208765 JAMES ROLLINS 00 00833376 05/29/2025 600.00
9208774 DUBY, ROBYN 00 00833352 05/29/2025 600.00
9208873 MARC CONCEPCION 00 00833391 05/29/2025 334.80
9208961 DOMINIC BROCK 00 00833350 05/29/2025 114.94
9208996 JUSTIN GRIER 00 00833381 05/29/2025 600.00
9209261 SANCHEZ, AARON 00 00833419 05/29/2025 300.00
961 PACIFIC GAS & ELECTRIC-SACRAME 00 00833408 05/29/2025 80,802.45 OT01372 CASTILLO, CARLOS J. 00 00833341 05/29/2025 68.27 OT01373 LAWTON, KAREN 00 00833385 05/29/2025 67.96
OT01374 TELLEZ, ABRAHAM 00 00833432 05/29/2025 44.58
OT01375 LEI, SHARON 00 00833387 05/29/2025 60.63
OT01376 CABRERA, ELISER 00 00833338 05/29/2025 110.03
OT01377 JOHNSON, EYVETTE 00 00833380 05/29/2025 20.29
OT01378 STIMSON, JESSICA 00 00833427 05/29/2025 72.72
OT01379 FREEMAN HOMES LLC 00 00833361 05/29/2025 243.49 OT01380 ROSALES, CAROLINA E. 00 00833418 05/29/2025 78.46 OT01381 COSTA, DEBRA 00 00833344 05/29/2025 102.41
OT01382 MONTOYA-RAMIREZ, IVAN 00 00833395 05/29/2025 45.09 OT01383 BONFIGLIO, ANNE 00 00833334 05/29/2025 92.59
OT01384 TRAN, NGHI B. 00 00833437 05/29/2025 111.84
OT01385 NEW WAY MANAGEMENT SERVICES 00 00833400 05/29/2025 252.51

OT01386 OPENDOOR LABS INC 00 00833405 05/29/2025 6.49
OT01387 PARC ENVIRONMENTAL 00 00833410 05/29/2025 3,445.57 OT01388 STEVER AND ASSOCIATES 00 00833426 05/29/2025 53.40 OT01389 LION PROPERTY SOLUTIONS LLC 00 00833389 05/29/2025 141.00 OT01390 SPELLMAN, RENATA K 00 00833425 05/29/2025 74.97 OT01391 SEAN MCCAULEY INVESTMENTS INC. 00 00833420 05/29/2025 98.46 OT01392 BARRERA MAINVILLE, BLANCA A. 00 00833330 05/29/2025 98.77 OT01393 SERRANO GONZALEZ, ROSA 00 00833422 05/29/2025 110.86 1,141,862.77
User Name: CITYOFVALLEJO\monica.kaur

City of Vallejo
Transaction Register
from 5/1/2025 to 5/31/2025
Check # Amount Transaction Date Description
5051 220.97 05/02/2025 Physician Visits
5052 174.38 05/02/2025 Physician Visits
5053 216.59 05/02/2025 Physician Visits
5053 216.59 05/02/2025 Physician Visits
5054 969.00 05/02/2025 Legal - All other fees
5054 57.00 05/02/2025 Legal - All other fees
5054 57.60 05/02/2025 Legal - All other fees
5054 1,254.00 05/02/2025 Legal - All other fees
5054 437.00 05/02/2025 Legal - All other fees
5055 600.00 05/02/2025 Physician Visits
5056 318.18 05/02/2025 Physician Visits
5056 207.24 05/02/2025 Physician Visits
5056 207.24 05/02/2025 Physician Visits
5057 286.96 05/02/2025 Claimants mileage
5058 246.48 05/02/2025 Physician Visits
5058 260.85 05/02/2025 Physician Visits
5059 580.00 05/05/2025 Permanent Partial
5060 580.00 05/05/2025 Permanent Partial
5061 2,133.44 05/05/2025 Death benefit - all states
5062 580.00 05/05/2025 Permanent Partial
5063 3,238.30 05/05/2025 Temporary Total
5064 13,412.50 05/06/2025 Permanent Partial
5065 208.58 05/06/2025 Permanent Partial
5066 12,000.00 05/07/2025 Compromised Unspecific
5067 17,217.50 05/07/2025 Compromised Unspecific
5068 12,533.59 05/07/2025 Use only to pay medical
5069 8,398.16 05/07/2025 Use only to pay medical
5070 1,740.00 05/07/2025 Compromised Unspecific
5071 1,702.50 05/07/2025 Use only to pay medical
5072 1,300.00 05/07/2025 Use only to pay medical
5073 1,500.00 05/07/2025 Use only to pay medical
5074 1,300.00 05/07/2025 Use only to pay medical
5075 580.00 05/13/2025 Permanent Partial
5076 580.00 05/13/2025 Permanent Partial
5077 579.44 05/13/2025 Permanent Total
5078 580.00 05/13/2025 Permanent Partial
5079 208.69 05/13/2025 Physician Visits
5080 149.02 05/13/2025 Physical therapy
5080 102.07 05/13/2025 Physical therapy
5080 149.02 05/13/2025 Physical therapy
5080 198.57 05/13/2025 Physical therapy
5080 272.15 05/13/2025 Physical therapy
5080 140.85 05/13/2025 Physical therapy
5080 140.85 05/13/2025 Physical therapy
5080 140.85 05/13/2025 Physical therapy

5080 131.32 05/13/2025 Physical therapy
5080 131.32 05/13/2025 Physical therapy
5080 140.85 05/13/2025 Physical therapy
5080 72.82 05/13/2025 Physical therapy
5080 250.33 05/13/2025 Physical therapy
5081 2,015.00 05/13/2025 Medical evaluation payment
5082 119.37 05/13/2025 Physician Visits
5082 162.09 05/13/2025 Physician Visits
5082 162.09 05/13/2025 Physician Visits
5082 162.09 05/13/2025 Physician Visits
5083 216.59 05/13/2025 Physician Visits
5083 216.59 05/13/2025 Physician Visits
5083 216.59 05/13/2025 Physician Visits
5084 123.41 05/13/2025 Claimants mileage
5085 230.00 05/13/2025 Copying medical records
5085 418.80 05/13/2025 Copying medical records
5085 230.00 05/13/2025 Copying medical records
5085 230.00 05/13/2025 Copying medical records
5085 230.00 05/13/2025 Copying medical records
5085 75.00 05/13/2025 Copying medical records
5086 34.03 05/13/2025 Physician Visits
5087 110.07 05/13/2025 Physician Visits
5088 144.61 05/13/2025 Chiropractic Care
5088 173.35 05/13/2025 Chiropractic Care
5088 226.98 05/13/2025 Chiropractic Care
5089 650.00 05/13/2025 Legal - All other fees
5090 198.31 05/13/2025 All medical treatment other
5091 150.99 05/13/2025 Pharmacy
5092 315.00 05/13/2025
5093 289.35 05/13/2025 Physician Visits
5094 366.94 05/13/2025 Copying medical records
5094 273.17 05/13/2025 Copying medical records
5094 4.71 05/13/2025 Copying medical records
5094 257.40 05/13/2025 Copying medical records
5094 75.00 05/13/2025 Copying medical records
5094 2.18 05/13/2025 Copying medical records
5095 731.00 05/13/2025 Medical evaluation payment
5096 132.73 05/13/2025 Durable medical equipment.
5097 152.00 05/13/2025 Legal - All other fees
5097 95.00 05/13/2025
5098 117.96 05/13/2025 Physical therapy
5098 225.99 05/13/2025 Physical therapy
5099 111.36 05/13/2025 Physician Visits
5100 105.99 05/13/2025 Pharmacy
5101 2,320.00 05/13/2025 Legal - Deposition, Title,
5102 318.18 05/13/2025 Physician Visits
5103 650.00 05/13/2025 Medical evaluation payment
5103 2,015.00 05/13/2025 Medical evaluation payment
5104 2,585.06 05/13/2025 Medical evaluation payment
5105 23,105.00 05/13/2025 Use only to pay medical
5106 175.47 05/13/2025 Physician Visits

5106 140.81 05/13/2025 Physician Visits
5107 207.01 05/13/2025 Physician Visits
5107 137.62 05/13/2025 Physician Visits
5108 12.67 05/13/2025 Pharmacy
5108 7.03 05/13/2025 Pharmacy
5108 600.20 05/13/2025 Pharmacy
5108 69.45 05/13/2025 Pharmacy
5108 22.06 05/13/2025 Pharmacy
5109 246.48 05/13/2025 Physician Visits
5109 14.46 05/13/2025 Physician Visits
5110 15.00 05/14/2025 Permanent Partial
5111 172.75 05/14/2025 Physical therapy
5111 72.82 05/14/2025 Physical therapy
5111 68.91 05/14/2025 Chiropractic Care
5112 650.00 05/14/2025
5113 1,674.90 05/14/2025 Legal - All other fees
5113 1,347.50 05/14/2025 Legal - All other fees
5113 157.50 05/14/2025 Legal - All other fees
5113 157.50 05/14/2025 Legal - All other fees
5114 665.00 05/14/2025 Medical evaluation payment
5115 1,147.20 05/14/2025
5116 953.80 05/14/2025 Diagnostic Testing
5117 580.00 05/15/2025 Permanent Partial
5118 3,175.02 05/15/2025 Temporary Total
5119 580.00 05/15/2025 Permanent Partial
5120 580.00 05/15/2025 Permanent Partial
5121 580.00 05/15/2025 Permanent Partial
5122 672.00 05/15/2025 Case Management
5122 430.50 05/15/2025 Case Management
5123 72.82 05/16/2025 Physical therapy
5123 140.85 05/16/2025 Physical therapy
5123 131.32 05/16/2025 Physical therapy
5124 200.69 05/16/2025 Physician Visits
5125 227.35 05/16/2025 Physician Visits
5126 302.32 05/16/2025 Physician Visits
5127 17.64 05/16/2025 Claimants mileage
5128 173.26 05/16/2025 OutPatient Hospital &
5128 16.91 05/16/2025 OutPatient Hospital &
5128 42.65 05/16/2025 OutPatient Hospital &
5129 289.35 05/16/2025 Physician Visits
5130 257.40 05/16/2025 Copying medical records
5130 261.00 05/16/2025 Copying medical records
5130 261.00 05/16/2025 Copying medical records
5131 128.71 05/16/2025 Physician Visits
5131 108.29 05/16/2025 Physician Visits
5132 171.46 05/16/2025 Physician Visits
5133 299.48 05/16/2025 Physician Visits
5134 208.58 05/19/2025 Permanent Partial
5135 102.07 05/19/2025
5135 108.02 05/19/2025
5136 650.00 05/19/2025

5137 1,200.00 05/19/2025
5138 230.00 05/19/2025 Copying medical records
5139 141.00 05/19/2025 Diagnostic Testing
5139 16.33 05/19/2025 Physician Visits
5140 110.07 05/19/2025 Physician Visits
5140 110.07 05/19/2025 Physician Visits
5141 92.44 05/19/2025 Copying medical records
5141 257.40 05/19/2025 Copying medical records
5141 257.40 05/19/2025 Copying medical records
5141 157.69 05/19/2025 Copying medical records
5141 257.40 05/19/2025 Copying medical records
5142 106.27 05/19/2025 Physician Visits
5143 14.50 05/19/2025 Physician Visits
5144 580.00 05/20/2025 Permanent Partial
5145 580.00 05/20/2025 Permanent Partial
5146 2,133.44 05/20/2025 Death benefit - all states
5147 580.00 05/20/2025 Permanent Partial
5148 3,238.30 05/20/2025 Temporary Total
5149 163.92 05/21/2025 Chiropractic Care
5149 106.36 05/21/2025
5150 297.50 05/21/2025
5150 2,415.00 05/21/2025
5150 1,487.50 05/21/2025
5150 350.00 05/21/2025
5150 227.50 05/21/2025
5150 157.50 05/21/2025
5151 119.70 05/21/2025 Copying medical records
5151 311.21 05/21/2025 Copying medical records
5152 152.30 05/21/2025 Legal - All other fees
5152 266.15 05/21/2025 Legal - All other fees
5152 513.00 05/21/2025 Legal - All other fees
5153 117.61 05/21/2025 Diagnostic Testing
5154 155.68 05/21/2025 Physician Visits
5154 164.64 05/21/2025 Physician Visits
5154 77.68 05/21/2025 Physical therapy
5154 14.00 05/21/2025 Physician Visits
5154 139.04 05/21/2025 Physician Visits
5154 98.00 05/21/2025 Physician Visits
5154 14.00 05/21/2025 Physician Visits
5154 95.09 05/21/2025 Physician Visits
5154 155.68 05/21/2025 Physician Visits
5154 79.47 05/21/2025 Physician Visits
5154 14.00 05/21/2025 Physician Visits
5155 580.00 05/23/2025 Permanent Partial
5156 580.00 05/23/2025 Permanent Partial
5157 3,175.02 05/23/2025 Temporary Total
5158 580.00 05/23/2025 Permanent Partial
5159 580.00 05/23/2025 Permanent Partial
5160 580.00 05/23/2025 Permanent Partial
5161 580.00 05/23/2025 Permanent Partial
5162 580.00 05/27/2025 Permanent Partial

5163 579.44 05/27/2025 Permanent Total
5164 67.30 05/27/2025 Physical therapy
5164 85.81 05/27/2025 Chiropractic Care
5165 7,650.00 05/27/2025 Physician Visits
5166 100.39 05/27/2025 Diagnostic Testing
5166 112.29 05/27/2025 Diagnostic Testing
5167 277.85 05/27/2025 Physician Visits
5167 162.09 05/27/2025 Physician Visits
5167 162.09 05/27/2025 Physician Visits
5168 713.12 05/27/2025 Chiropractic Care
5169 269.16 05/27/2025 Physician Visits
5170 650.00 05/27/2025 Legal - All other fees
5171 105.22 05/27/2025 Physician Visits
5171 105.22 05/27/2025 Physician Visits
5172 322.22 05/27/2025 Diagnostic Testing
5173 510.00 05/27/2025 Legal - All other fees
5173 420.00 05/27/2025 Legal - All other fees
5173 665.00 05/27/2025 Legal - All other fees
5174 92.44 05/27/2025 Copying medical records
5174 75.00 05/27/2025 Copying medical records
5174 655.30 05/27/2025 Copying medical records
5175 12,662.36 05/27/2025 Surgery
5176 148.00 05/27/2025 Physician Visits
5177 1,759.62 05/27/2025 Pharmacy
5177 191.72 05/27/2025 Pharmacy
5177 78.81 05/27/2025 Pharmacy
5177 144.86 05/27/2025 Pharmacy
5178 6,382.19 05/27/2025 Durable medical equipment.
5179 219.40 05/27/2025 Physician Visits
5180 14.00 05/27/2025 Physician Visits
5180 87.63 05/27/2025 Physician Visits
5180 98.00 05/27/2025 Physician Visits
5180 268.66 05/27/2025 Physician Visits
5180 14.00 05/27/2025 Physician Visits
5180 155.68 05/27/2025 Physician Visits
5180 229.13 05/27/2025 Physician Visits
5180 67.09 05/27/2025 Physician Visits
5180 14.00 05/27/2025 Physician Visits
5180 139.04 05/27/2025 Physician Visits
5180 199.87 05/27/2025 Physician Visits
5180 199.87 05/27/2025 Physician Visits
5180 320.74 05/27/2025 Physician Visits
5180 273.31 05/27/2025 Physician Visits
5180 320.74 05/27/2025 Physician Visits
5180 289.08 05/27/2025 Physical therapy
5180 45.47 05/27/2025 Physical therapy
5180 15.72 05/27/2025 Physician Visits
5180 18.13 05/27/2025 Physician Visits
5180 168.41 05/27/2025 Physician Visits
5180 229.80 05/27/2025 Physician Visits
5180 42.00 05/27/2025 Physician Visits

5180 229.80 05/27/2025 Physician Visits
5180 392.34 05/27/2025 Physician Visits
5181 43.40 05/27/2025 Pharmacy
5181 69.45 05/27/2025 Pharmacy
5181 28.40 05/27/2025 Pharmacy
5181 732.87 05/27/2025 Pharmacy
5181 71.49 05/27/2025 Pharmacy
5181 997.92 05/27/2025 Pharmacy
5181 221.57 05/27/2025 Pharmacy
5181 244.36 05/27/2025 Pharmacy
5181 2,018.54 05/27/2025 Pharmacy
5182 260.94 05/27/2025 Physician Visits
5183 9,000.00 05/28/2025 Compromised Unspecific
5184 150.97 05/28/2025 Physical therapy
5185 101.78 05/28/2025 Claimants mileage
5186 95.87 05/28/2025 Chiropractic Care
5187 950.00 05/28/2025 Legal - All other fees
5188 270.05 05/28/2025 Legal - All other fees
5189 343.10 05/28/2025 Diagnostic Testing
5190 246.48 05/28/2025 Physician Visits
5191 65.60 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 20.29 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 300.00 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 39.44 05/29/2025 Bill Review Fee LAE
5191 14.67 05/29/2025 Bill Review Fee LAE
5191 44.89 05/29/2025 Bill Review Fee LAE
5191 31.45 05/29/2025 Bill Review Fee LAE
5191 10.01 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 63.02 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 17.07 05/29/2025 Bill Review Fee LAE
5191 18.25 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 300.00 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 31.45 05/29/2025 Bill Review Fee LAE
5191 9.15 05/29/2025 Bill Review Fee LAE
5191 15.00 05/29/2025 Bill Review Fee LAE

5191 9.00 05/29/2025 Bill Review Fee LAE
5191 14.36 05/29/2025 Bill Review Fee LAE
5191 18.25 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 16.51 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 27.27 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 58.64 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.17 05/29/2025 Bill Review Fee LAE
5191 302.61 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 300.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 23.30 05/29/2025 Bill Review Fee LAE
5191 24.33 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 15.53 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 14.36 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 24.33 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 14.36 05/29/2025 Bill Review Fee LAE
5191 14.67 05/29/2025 Bill Review Fee LAE
5191 16.63 05/29/2025 Bill Review Fee LAE
5191 25.54 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 65.60 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 300.00 05/29/2025 Bill Review Fee LAE
5191 300.00 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 316.93 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 15.07 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 10.20 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 11.30 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE

5191 26.76 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 15.47 05/29/2025 Bill Review Fee LAE
5191 26.76 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 43.35 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 1.63 05/29/2025 Bill Review Fee LAE
5191 26.76 05/29/2025 Bill Review Fee LAE
5191 15.89 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 26.76 05/29/2025 Bill Review Fee LAE
5191 15.14 05/29/2025 Bill Review Fee LAE
5191 26.76 05/29/2025 Bill Review Fee LAE
5191 12.26 05/29/2025 Bill Review Fee LAE
5191 23.09 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 12.18 05/29/2025 Bill Review Fee LAE
5191 9.40 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 23.44 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 26.76 05/29/2025 Bill Review Fee LAE
5191 28.66 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 17.02 05/29/2025 Bill Review Fee LAE
5191 13.85 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 22.56 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 16.81 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 15.53 05/29/2025 Bill Review Fee LAE
5191 26.76 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 54.26 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 24.21 05/29/2025 Bill Review Fee LAE
5191 23.44 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 15.74 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE

5191 21.35 05/29/2025 Bill Review Fee LAE
5191 23.44 05/29/2025 Bill Review Fee LAE
5191 12.80 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 23.44 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 15.21 05/29/2025 Bill Review Fee LAE
5191 24.21 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 15.41 05/29/2025 Bill Review Fee LAE
5191 26.76 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 24.21 05/29/2025 Bill Review Fee LAE
5191 15.47 05/29/2025 Bill Review Fee LAE
5191 34.74 05/29/2025 Bill Review Fee LAE
5191 300.00 05/29/2025 Bill Review Fee LAE
5191 14.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 26.76 05/29/2025 Bill Review Fee LAE
5191 5.00 05/29/2025 Bill Review Fee LAE
5191 26.76 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 26.76 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 32.67 05/29/2025 Bill Review Fee LAE
5191 9.00 05/29/2025 Bill Review Fee LAE
5191 17.36 05/29/2025 Bill Review Fee LAE
5191 41.58 05/29/2025 Bill Review Fee LAE
5191 10.20 05/29/2025 Bill Review Fee LAE
5191 26.76 05/29/2025 Bill Review Fee LAE
5191 24.21 05/29/2025 Bill Review Fee LAE
5191 26.76 05/29/2025 Bill Review Fee LAE
5192 9,000.00 05/29/2025 Use only to pay medical
5193 34,155.47 05/29/2025 Use only to pay medical
5194 34,155.48 05/29/2025 Use only to pay medical
5195 3,238.30 05/30/2025 Temporary Total
5196 580.00 05/30/2025 Permanent Partial
5197 2,133.44 05/30/2025 Death benefit - all states
5198 580.00 05/30/2025 Permanent Partial
5199 580.00 05/30/2025 Permanent Partial
318,364.12

Document Number Allocation Amount Date Paid Payee Name
13549 $963.13 05/02/2025 Allen, Glaessner, Hazelwood & Werth, LLP 13550 $3,261.00 05/02/2025 Allen, Glaessner, Hazelwood & Werth, LL P 13551 $727.00 05/02/2025 Angelo, Kilday & Kilduff
13552 $222.00 05/02/2025 Porter Scott A Professional Corporation 13553 $446.25 05/08/2025 DCM DIGITAL CASE MANAGEMENT
13554 $236.25 05/08/2025 DCM DIGITAL CASE MANAGEMENT
13555 $420.00 05/08/2025 DCM DIGITAL CASE MANAGEMENT
13556 $420.00 05/08/2025 DCM DIGITAL CASE MANAGEMENT
13557 $420.00 05/08/2025 DCM DIGITAL CASE MANAGEMENT
13558 $420.00 05/08/2025 DCM DIGITAL CASE MANAGEMENT
13559 $18.82 05/08/2025 Sedgwick Indexing
13559 $18.82 05/08/2025 Sedgwick Indexing
13559 $18.82 05/08/2025 Sedgwick Indexing
13560 $250.00 05/09/2025 Keaisha Schofield
13561 $1,351.00 05/09/2025 Kimberly J. Middling
13562 $911.00 05/09/2025 Kimberly J. Middling
13563 $939.00 05/09/2025 Kimberly J. Middling
13564 $965.00 05/09/2025 Kimberly J. Middling
13565 $345.00 05/13/2025 Breanna Pozzi
13566 $455.00 05/13/2025 Breanna Pozzi
13567 $13.95 05/13/2025 Nationwide Legal Nevada, LLC
13568 $560.80 05/13/2025 West Coast Reporters, LLC
13569 $115.00 05/16/2025 Angelo, Kilday & Kilduff
13570 $2,613.90 05/16/2025 Best Best & Krieger Attorney at Law 13571 $712.50 05/16/2025 Colantuono, Highsmith & Whatley, PC 13572 $1,538.00 05/16/2025 Colantuono, Highsmith & Whatley, PC 13573 $996.00 05/16/2025 Kimberly J. Middling
13574 $117.50 05/21/2025 Sedgwick SIU, Inc.
13575 $1,300.00 05/23/2025 Charles Jordan c/oTruePentecostal Churc h 13576 $6,269.00 05/23/2025 Nicole Oakley
13577 $7,500.00 05/23/2025 Downtown LA Law Group
13578 $18.82 05/29/2025 Sedgwick Indexing
13578 $18.82 05/29/2025 Sedgwick Indexing
13579 $28.18 05/30/2025 CIOX Health
13580 $28.18 05/30/2025 CIOX Health
13581 $561.60 05/30/2025 Esquire Deposition Solutions LLC 13582 $47.65 05/30/2025 Nationwide Legal, LLC
$35,247.99
Sedgwick Copyright © 2025 All rights reserved. This document is provided for informational purposes only.

City of Vallejo (Liability)
Check Register
Paid Date from 5/1/25 to 5/31/25 as of 5/30/25

ATTACHMENTI

AFFIDAVITOFFINANCEDIRECTOR
IherebycertifythattheattachedCheckRegister(s)conformtotheCity’sapprovedbudgetandthatfundswere availableforpaymentatthetimeofpaymentwasmade.

Date:
g
Enclosures:

CheckRegister(s)Dated:

May
May
May
May
May
May
1,2025
8,2025
13,2025
15,2025
22,2025
29,2025
$1,380,882.78
$2,033,291.96
$86,628.72
$2,261,836.88
$2,944,267.67
$1,141,862.77
Nayar
FinanceDirector
Total:$9,848,770.78

CONSENT CALENDAR 8.D.

DATE: July 22, 2025
TO: Mayor and Members of the City Council
FROM: Oscar Alcantar, Interim Public Works Director
SUBJECT: ACCEPT THE LAKE DALWIGK PARK IMPROVEMENTS PROJECT (PW9443) PERFORMED BY GRADETECH, INC., AS COMPLETE, AND AUTHORIZE THE CITY

CLERK TO FILE A NOTICE OF COMPLETION WITH THE SOLANO COUNTY

RECORDER'S OFFICE

RECOMMENDATION
Accept the Lake Dalwigk Park Improvements Project (PW9443) performed by GradeTech, Inc., of Livermore, California, as complete, and authorize the City Clerk to file a Notice of Completion with the Solano County Recorder's Office.

REASONS FOR RECOMMENDATION
The Interim Public Works Director has determined that the work has been completed in compliance with the city-approved Plans and Specifications.

BACKGROUND AND DISCUSSION
On April 1, 2024, the City Council awarded a construction contract to GradeTech, Inc., in the amount of $3,152,882.41 for the Lake Dalwigk Park Improvement Project (Project No. PW9443).

To promote safe access, improve accessibility, repair and beautify the park, and improve water quality, the Project installed improvements including: repairing and resealing 5th and Lemon Streets adjacent to the park, installation of rectangular rapid flashing beacons (RRFBs) near the park, installation of a traffic circle at the 5th/Lemon Street intersection, repairs to the sidewalks along the park street frontages, repairs to the pathways inside the park, making the bridge over the inlet creek to Lake Dalwigk accessible, adding lighting, restoring bathroom service, playground repairs, resurfacing and restoring the basketball courts, adding interpretive signage and educational program, added trash cans, performed graffiti abatement, and added a drinking fountain, new picnic areas, public art with custom park entrance signage and pathway mosaics, new irrigation and landscaping.

The City's Notice to Proceed with the work was issued on May 10, 2024, and work was completed on June 30, 2025. A total of six Contract Change Orders (CCOs) were issued, resulting in a net increase of $98,008.09:

• CCO No. 1 – SWPPP Notice of Intent fee: $1,156.10
• CCO No. 2 – Reduced lighting and trash receptacle quantities: –$193,835.01 • CCO No. 3 – Added bid alternates: street slurry sealing, basketball court resurfacing, and replacement of basketball court equipment: $135,971.80

Date: July 22, 2025
Subject: ACCEPT THE LAKE DALWIGK PARK IMPROVEMENTS PROJECT (PW9443) PERFORMED BY GRADETECH, INC., AS COMPLETE, AND AUTHORIZE THE CITY

CLERK TO FILE A NOTICE OF COMPLETION WITH THE SOLANO COUNTY

RECORDER'S OFFICE

• CCO No. 4 – Quantity adjustments, irrigation and waterline modifications, and material changes:
$90,901.95
• CCO No. 5 – Installed bollards at park entrances and rain gutters on the bathroom: $23,435.00 • CCO No. 6 – Repaired damaged RRFBs on Lemon and 5th Streets, and repaired park lighting:
$40,378.25

Additional Project Components

Project management, design, engineering, construction management, inspection, grant compliance, and close-out services were provided under a $975,601.75 contract with Interwest Consulting Group.

The City purchased and installed a prefabricated restroom facility from Romtec, Inc. at a cost of $366,947.84.

Public art components, including entry signage and pathway mosaics, were completed by Rachel Rodi Mosaics for $65,000. Interpretive signage and an educational program were developed by Solano Resource Conservation District for $50,225. Additional costs included Greater Vallejo Recreation District support ($19,635.98), ribbon cutting and outreach ($3,381.98), and City Public Works staff time ($35,000).

Staff recommends accepting the Lake Dalwigk Park Improvements Project (PW9443), performed by GradeTech, Inc., of Livermore, California, as complete and authorizing the City Clerk to file a Notice of Completion with the Solano County Recorder's Office.

FISCAL IMPACT
There is no fiscal impact associated with this item. The Project was funded through the Capital Improvement Program Funds as follows:

SOURCES BUDGET EXPENDITURES
Fund 221: Clean CA Grant $4,767,980.00

Construction Contract (GradeTech) ($3,152,882.41)
Construction Contract Change Orders
(CCOs) and quantity adjustment
($98,008.09)
Bathroom Purchase (Romtec) ($366,947.84)
Project Management / Construction
Management Plus (Interwest)
($975,601.75)
Additional Project Components (Art, Interp
Program, GVRD Staff, City Staff, etc.)
($172,385.42)

TOTAL $4,767,980.00 ($4,765,825.51)

Date: July 22, 2025
Subject: ACCEPT THE LAKE DALWIGK PARK IMPROVEMENTS PROJECT (PW9443) PERFORMED BY GRADETECH, INC., AS COMPLETE, AND AUTHORIZE THE CITY

CLERK TO FILE A NOTICE OF COMPLETION WITH THE SOLANO COUNTY

RECORDER'S OFFICE

This project was 100% grant funded and there will be no remaining budget. Staff will seek reimbursement for all project costs once all invoices have been paid, including the contractor’s remaining retention which cannot be released until the project is officially accepted and the Notice of Completion is filed with the County.

ENVIRONMENTAL REVIEW
This City filed a Notice of Exemption with the Solano County Clerk in November 2023 for the Lake Dalwigk Improvements Project. This project action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c) - Existing Facilities.

ATTACHMENTS

1. Lake Dalwigk Location Map

CONTACT
Oscar Alcantar, Interim Public Works Director, (707) 648-4433 [email protected]

Attachment 3
Lake Dalwigk Location Map

CONSENT CALENDAR 8.E.

DATE: July 22, 2025
TO: Mayor and Members of the City Council
FROM: Oscar Alcantar, Interim Public Works Director
SUBJECT: ADOPT A RESOLUTION APPROVING A SERVICES AGREEMENT WITH HEALTHY VALLEJO COMMUNITY SUPPORT SERVICES, INC., FOR ON-CALL ILLEGAL

DUMPING AND LITTER/DEBRIS REMOVAL SERVICES IN AN AMOUNT NOT TO EXCEED $250,000 AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME

RECOMMENDATION
Adopt a resolution approving a Services Agreement with Healthy Vallejo Community Support Services, Inc., for on-call illegal dumping and litter/debris removal services in an amount not to exceed $250,000 and authorizing the City Manager to execute same.

REASONS FOR RECOMMENDATION
A Request for Proposals (RFP) competitive procurement process has been completed, and staff recommend authorizing the City Manager to execute a services agreement with Healthy Vallejo Community Support Services, Inc., for illegal dumping and litter/debris clean-up services provided at various locations throughout the City.

BACKGROUND AND DISCUSSION
The City has a need for illegal dumping and litter/debris removal services throughout the City of Vallejo as trash accumulation continues to be a significant issue. In order to meet the current and anticipated needs for removal services, staff issued a Request for Proposals (RFP) for On-Call Illegal Dumping and Litter/Debris Removal Services from qualified and committed local nonprofit service providers. The scope of work included removal of illegal dumping, litter, debris and vegetation from City-owned public right-of-way and City property as instructed by the City, including large items such as tires and refrigerators.

The RFP for On-Call Illegal Dumping and Litter/Debris Removal Services was released on May 13, 2025.

Three proposals were received by the submission deadline of May 28, 2025 from Dillard Environmental Services, Healthy Vallejo Community Support Services, Inc., and Sharjo LLC dba ServiceMaster Restoration.

Staff reviewed the proposals and ranked each service provider by scoring them based on the following criteria as listed in the RFP:
• Company Description (5%)
• Customer Service and Experience (15%)
• References (5%)
• Approach to Completing Scope of Services (35%)
• Fee Schedule (40%)

Healthy Vallejo Community Support Services, Inc., is a local nonprofit corporation and possesses all the requested areas of expertise listed above, has experience handling similar services for the City of Vallejo, has excellent pricing, and has resources and staffing to complete work as needed.

Date: July 22, 2025
Subject: ADOPT A RESOLUTION APPROVING A SERVICES AGREEMENT WITH HEALTHY VALLEJO COMMUNITY SUPPORT SERVICES, INC., FOR ON-CALL ILLEGAL

DUMPING AND LITTER/DEBRIS REMOVAL SERVICES IN AN AMOUNT NOT TO EXCEED $250,000 AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME

Staff recommend authorizing the City Manager to execute a contract with Healthy Vallejo Community Support Services, Inc., through June 30, 2027, with three one-year options to extend, for a total not to exceed $250,000.

FISCAL IMPACT
There is no fiscal impact. Funding for these services is through approved Measure P funds and is included in the City's annual adopted fiscal year budget. Budget actions necessary in future years will be reflected in the City's proposed budget documents for each budget cycle.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Reso Award Healthy Vallejo - Illegal Dumping Litter Debris Removal - Services Agreement_CAO Stamp

2. Healthy Vallejo -Illegal Dumping - Litter Debris Cleanup - Services Agreement-Updated_CAO Stamp

CONTACT
Oscar Alcantar, Interim Public Works Director (707) 648-4433 [email protected]

RESOLUTION NO. 25-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING A

SERVICES AGREEMENT WITH HEALTHY VALLEJO COMMUNITY SUPPORT SERVICES, INC., FOR ON-CALL ILLEGAL DUMPING AND LITTER/DEBRIS REMOVAL SERVICES AND

AUTHORIZING THE CITY MANAGER TO EXECUTE SAME IN AN AMOUNT NOT TO EXCEED $250,000
WHEREAS, the City has a current need for illegal dumping and litter/debris removal services as trash accumulation continues to be a significant issue; and WHEREAS, on May 13, 2025, the City of Vallejo (City) issued a Request for Proposals (RFP) requesting qualified and committed local nonprofit services providers to submit proposals for a scope of work that include removal of illegal dumping, litter, debris and vegetation from City- owned public right-of-way and City-owned property as instructed by the City including large items such as tires and refrigerators; and
WHEREAS, the City received three proposals by the deadline of May 28, 2025: (1) Dillard Environmental Services; (2) Healthy Vallejo Community Support Services, Inc.; and (3) Sharjo LLC dba ServiceMaster Restoration; and
WHEREAS, staff reviewed the proposals which were evaluated on the following criteria:

Company Description (5%), Customer Service and Experience (15%), References (5%), Approach to Completing Scope of Services (35%) and Fee Schedule (40%); and WHEREAS, Healthy Vallejo Community Support Services, Inc., received the highest score and is a local nonprofit and possesses all the requested areas of expertise listed above, has experience handling similar services for City of Vallejo, has excellent pricing, and has resources and staffing to complete work as needed; and
WHEREAS, the proposed Services Agreement expires June 30, 2027 and includes the option of three one- (1-) year extensions, resulting in a total not to exceed amount of $250,000 for the life of the contract.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Vallejo hereby awards a Services Agreement to Healthy Vallejo Community Support Services, Inc. for on-call illegal dumping and litter/debris removal services in an amount not to exceed $250,000.

BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the Agreement, with any modifications recommended by City Attorney, and the City Clerk to attest the signing of those contracts.

Adopted by the City Council of the City of Vallejo at a regular meeting held on July 22, 2025, with the following vote:

AYES:

NOES:

ABSENT:
____________________________________

ANDREA SORCE, MAYOR
ATTEST: _____________________________________
DAWN G. ABRAHAMSON, CITY CLERK

Services Agreement - On-Call Illegal Dumping and Litter/Debris Removal Services – Healthy VallejoPage 1 of 21

SERVICES AGREEMENT
This Services Agreement ("Agreement") is made at Vallejo, California, dated for reference this 23rd day of July, 2025, by and between the City of Vallejo, a municipal corporation ("City"), and Healthy Vallejo Community Support Services, Inc., a California nonprofit corporation, hereinafter referred to as “Service Provider”, who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Service Provider shall provide the City services as specified in Exhibit A, entitled “Scope of Work.”

2. Payment. City shall pay Service Provider for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit B, entitled “Compensation.”

3. Equipment and Labor. Service Provider shall, at its sole cost and expense, furnish all equipment and labor which may be required for furnishing services pursuant to this Agreement in a safe, efficient, and legal manner. The Service Provider shall at all times furnish and maintain sufficient equipment as necessary to perform the work of this contract. Such equipment shall be subject to the inspection and approval of the City's Representative.

4. Indemnification. Service Provider shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, Service Provider’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Service Provider’s operations, or any subcontractor’s operations, to be performed under this agreement for Service Provider’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Service Provider, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.

Service Provider shall also indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Service Provider’s operations, or any subcontractor’s operations, related to costs or benefits associated with California Public Employment Retirement System (CalPERS) membership where

Services Agreement - On-Call Illegal Dumping and Litter/Debris Removal Services – Healthy VallejoPage 2 of 21

Consultant supplies a CalPERS member who CalPERS determines is subject to enrollment.

The provisions of this section shall survive the expiration or termination of this Agreement.

5. Insurance Requirements. Service Provider agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements.” Failure to maintain required insurance at all times shall constitute a default and material breach.

6. Accident Reports. Service Provider shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury or death to persons or damage to property during the performance of this Agreement. The report shall be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses, and telephone numbers of any known witnesses, (c) the date, time, and description of the accident or other occurrence.

7. Repairs and Corrective Actions. Service Provider shall communicate to the City any related hazards encountered while performing services under Agreement. Any hazardous conditions noted, or seen, by the Service Provider that have occurred by any means other than during the performance of the Service Provider's work, whether by vandalism or any other means, shall be promptly reported to the City’s Representative.

The Service Provider is responsible for securing any immediate hazards with caution tape, safety cones, buoys, and/or barricades until a City Representative arrives to the location.

8. Conflict of Interest. Service Provider warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Service Provider’s family, business, real property or financial interests and the services to be provided under this Agreement. Service Provider shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Service Provider’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Service Provider shall disclose such conflict in writing to City.

9. Independent Service Provider. Service Provider is an independent contractor.

Neither Service Provider nor any of Service Provider’s officers, employees, agents, or subcontractors, if any, is an employee of City by virtue of this Agreement or performance of any services pursuant to this Agreement. City shall have the right to control Service Provider only insofar as the results of Service Provider’s services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Service Provider accomplishes services pursuant to this Agreement.

Services Agreement - On-Call Illegal Dumping and Litter/Debris Removal Services – Healthy VallejoPage 3 of 21

10.Licenses, Permits, Etc. Service Provider represents and warrants to City that all Service Provider services shall be provided by a person or persons duly licensed by the State of California to provide the type of the work to be performed under this Agreement. Service Provider shall comply with all applicable Federal and State of California statutes, rules and regulations in performance of the work.

11.Business License. Service Provider, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement for a Vallejo business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Service Provider until such business license(s) has been obtained.

12.Standard of Performance. Service Provider shall provide all services required pursuant to this Agreement in accordance with generally accepted practices and principles and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by a member of Service Provider’s profession currently practicing in California.

Service Provider is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations, including California Vehicle Code, California Penal Code, California Code of Regulations.

Service Provider’s responsibilities under this section shall not be delegated. Service Provider shall be responsible to City for acts, errors, or omissions of Service Provider’s subcontractors.

Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Service Provider is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Service Provider of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Service Provider.

13. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by causes or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts. In the event that the Service Provider is unable to meet the completion date or schedule of services, Service Provider shall immediately inform the City Representative of this in writing. If additional time is required to perform the work, the

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City Representative may adjust the schedule.

14. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

15. Personnel. Service Provider agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement.

The payment made to Service Provider pursuant to this Agreement shall be the full and complete compensation to which Service Provider and Service Provider’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Service Provider nor Service Provider’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Service Provider. The City shall not be required to pay any workers' compensation insurance on behalf of Service Provider.

Service Provider shall pay, when and as due, any and all taxes incurred as a result of Service Provider’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

16. General Prohibition on Assignment of CalPERS members and Annuitants.

Service Provider shall not hire, employ, or use, as an employee, subcontractor or agent of Service Provider (Assigned Individual) any California Public Employment Retirement System (CalPERS) member or annuitant in connection with the provision of services under this Agreement. Nor shall Service Provider allow any of its subcontractors, agents, or other representatives to employ CalPERS members or annuitants for the purpose of performing work under this Agreement.

Failure to comply with the provisions of this section shall constitute a material breach of Service Provider’s obligations under this Agreement and shall be grounds for termination.

The City Manager and the Human Resources Director may together approve an exception which they determine either: (i) meets the requirements of CalPERS relating to Independent Contractors; or (ii) where such Assigned Individual who is an Annuitant, has not, and will not, exceed 960 total hours in a fiscal year (July 1 to June 30) for all CalPERS employers combined, and satisfies all other CalPERS annuitant requirements. No Assigned Individual, regardless of CalPERS membership at the time the labor is provided, may exceed 1,000 hours in a fiscal year (July 1 to June 30).

17. Department of Industrial Relations. For the duration of this agreement, Service Provider shall maintain an active registration as a public works contractor in good standing with the State of California Department of Industrial Relations (DIR). Service Provider shall comply with all applicable DIR requirements.

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18. Prevailing Wage. Pursuant to Prevailing Wage Law, State of California Labor Code section 1720 and following, Service Provider shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. The Service Provider shall forfeit, as penalty to the City, Fifty Dollars ($50.00) for each calendar day or portion thereof, for each employee paid less than the stipulated prevailing rates for any work done under the contract by it or by any subcontractor under it, in violation of the provisions of such Labor Code.

19. Apprentices. Attention is directed to section 1777.5 of the Labor Code of the State of California concerning employment of apprentices. Service Provider is required to comply with the provisions of said section.

20. Service Provider Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Service Provider shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent. Service Provider shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

21. Term. The term of this Agreement shall commence on July 23, 2025 and shall continue in full force and effect until June 30, 2027. Upon expiration of original Agreement, the City may, at its discretion and upon written notice to Service Provider, extend Agreement up to three (3) times in intervals of one (1) year. The total duration of this Agreement, including the exercise of any options under this section, shall not extend past June 30, 2030.

22. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate this Agreement by giving notice to Service Provider. Upon receipt of a notice of termination, Service Provider shall not provide services except as specified in the notice. Before the date of termination, Service Provider shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.

The City shall pay Service Provider for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Service Provider for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Service Provider for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.

23. Products of Contracting Services. The work product, including without limitation,

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all writings, work sheets, reports, recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Service Provider resulting from services rendered pursuant to this Agreement, shall become the property of City. Service Provider agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Service Provider makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office Suite format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.

24. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Service Provider in the performance of Service Provider’s services hereunder.

25. Assignment and Subcontracting. Service Provider shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be void and of no effect.

If subcontracting of work is permitted, Service Provider shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Service Provider. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Service Provider to use subcontractors for performance of any service under this Agreement.

The City is an intended beneficiary of any work performed by Service Provider’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.

Any subcontractor or assignee consented to by City shall be bound by all terms and conditions of this agreement and the same shall be incorporated into and made a part of any assignment or subcontractor agreement.

26. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

27. Non-Discrimination/Fair Employment Practices. Service Provider shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire

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or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.

Service Provider warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.

28. Notices. All notices or instruments required to be given or delivered by law shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to City Public Works Department:

Oscar Alcantar, Interim Public Works Director
City of Vallejo- Public Works Department
555 Santa Clara Street
Vallejo, CA 94590
If to Service Provider:

Anthony Summers, Executive Director
Healthy Vallejo Community Support Services, Inc.
1748 Tuolumne Street, Unit #50
Vallejo, CA 94589
Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section. Routine administrative communications shall be made pursuant to section 1 of Exhibit A.

29. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.

30. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

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31. Law Governing. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the State of California or in the United States District Court, Eastern District of California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

32. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

33. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party's draftsmanship thereof.

34. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.

35. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

36. Compliance with Laws. Service Provider will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.

37. Confidentiality of City Information. During the performance of services under this Agreement, Service Provider may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collectively referred to as "City Information") which are valuable, special and unique assets of the City. Service Provider agrees that it will not use any information obtained as a consequence of the performance of services under this Agreement for any purpose other than fulfillment of Service Provider’s scope of work, to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City Information to any third party, other than its own employees, agents or subcontractors who have a need for the City Information for the performance of services under this Agreement, without the prior written consent of City, or as required by law.

Service Provider shall treat all records and work product prepared or maintained by Service Provider in the performance of this Agreement as confidential.

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A violation by Service Provider of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief. Service Provider’s obligations under this section shall survive the completion of services, expiration or termination of this Agreement.

38. News and Information Release. Service Provider agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.

39. City Representative. The City Representative specified in Exhibit A, or the representative's designee, shall administer this Agreement for the City.

40. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

41. Facsimile Signature; Electronic Signature. This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise. Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of this Agreement.

The failure to send an original shall not affect the binding nature of this Agreement.

42. Authority. The person signing this Agreement for Service Provider hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Service Provider.

43. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled “Scope of Work,” including any attachments Exhibit B, entitled “Compensation,” including any attachments Exhibit C, entitled “Insurance Requirements,” including attachments

SIGNATURES ON THE FOLLOWING PAGE

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IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.

HEALTHY VALLEJO COMMUNITY
SUPPORT SERVICES, INC.
a California nonprofit corporation
By: _____________
Anthony Summers
Executive Director
DATE: ____________________
11714553 ________________
Vallejo Business License No.
(City Seal)

CITY OF VALLEJO,
a municipal corporation
By: ________________________
Andrew Murray
City Manager
DATE: ___________ _______
ATTEST:

By: ________________________
Dawn G. Abrahamson
City Clerk
APPROVED AS TO CONTENT:
__________________________
Oscar Alcantar
Interim Public Works Director

APPROVED AS TO FORM
_______________
Veronica A. F. Nebb
City Attorney
APPROVED AS TO INSURANCE:
________________
Armond Sarkis
Risk Manager

Exhibit A – Scope of Work Page 11 of 21

EXHIBIT A - SCOPE OF WORK

1. Representatives. The City Representatives for this Agreement are:

Oscar Alcantar, Interim Public Works Director
City of Vallejo, Public Works Department – Maintenance Division 111 Amador Street
Vallejo, CA 94590
707-648-4105
[email protected]
The Service Provider’s Representative for this Agreement is:

Anthony Summers, Executive Director
Healthy Vallejo Community Support Services, Inc.
1748 Tuolumne Street, Unit# 50
Vallejo, CA 94589
707-342-2592
[email protected]
All routine administrative communications between the parties will be between the above named representatives and may be by personal delivery, mail, facsimile transmission, or electronic mail as agreed between the Service Provider’S Representative and City’s Representative.

2. General Services to be Provided.

A. The general services provided shall include the following:

Removal of illegal dumping, litter, debris and vegetation, and encampment cleanups on City owned property, City public rights-of-way and other locations as directed by the City.

This activity may include large items such as tires, refrigerators, and other large debris.

B. City Representative will work with Service Provider on a case-by-case basis to determine and/or detail the scope of services required for specific projects. The City will thereafter issue a Statement of Work for such specific project(s) in the form attached hereto as Attachment 1 of Exhibit A.

3. Hours of Operations. Service Provider shall perform operations between the hours of 8:00 AM and 5:00 PM, unless otherwise specified by the City Representative. The use of power equipment or other work that results in loud noises shall not be permitted before 8:30 AM. Any exception shall only be authorized with prior approval of the City Representative. Minor deviations from the requirements of this section concerning hours of work which do not significantly change the cost of the work may be permitted upon

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the written request of the Service Provider, if in the opinion of the City Representative, the public will be better served if the work is expedited. Such deviation shall not be adopted until the City Representative has indicated his or her written approval.

4. Minimum Quantities. The City shall not be bound to minimum quantities of any service.

5. Vehicle and Pedestrian Traffic. If vehicle or pedestrian traffic is to be detoured or restricted in order for work to be properly and safely completed, plans must be submitted and approved by the City prior to starting work. City Representative shall be notified at least 48 hours in advance of any work which will interfere with the normal flow of traffic.

It shall be the Service Provider's responsibility to post no access areas, by use of caution tape of other temporary barrier as required to perform work.

Full compensation for conforming to the requirements of this Section shall be considered as included in the contract prices paid for the various items of work and no separate payment may be made thereof.

6. Inspection. The City’s Representative shall be furnished with every reasonable means for ascertaining full knowledge of the Service Provider’s operations. The Service Provider may be required to provide the City’s Representative with an advance written schedule of operations and work locations.

Inspection of the work shall not relieve the Service Provider of any obligations to complete the work per the City standards. Any work found to be unacceptable by the City will be noted in writing to the Service Provider. Upon receipt of notice of any deficiencies, the Service Provider shall make a reasonable effort to correct the deficiencies within five (5) working days. If unacceptable conditions are not corrected within this time period, the City shall have the right to deduct payment or have services performed by others at the Service Provider's expense.

7. Safety Requirements. Service Provider agrees to perform all work outlined in the Agreement in such a manner as to meet all accepted standards for safe practices and to safely maintain stored equipment, machines, and materials or other hazards consequential or related to the work; and agrees additionally to accept the sole responsibility for complying with all City, County, State or other legal requirements including, but not limited to, full compliance with the terms of applicable O.S.H.A., CAL E.P.A. Safety Orders at all times so as to protect all persons, including Service Provider employees, agents of the City, vendors, members of the public or others from foreseeable injury, or damage to their property.

Service Provider shall cooperate fully with City in the investigation of any accident, injury or death occurring on City property, including a complete written report thereof to he City Representative within twenty‐four (24) hours following the occurrence.

Exhibit A – Scope of Work Page 13 of 21
Attachment 1 of Exhibit A

CITY OF VALLEJO

STATEMENT OF WORK
Statement of Work No..____________
This Statement of Work, effective this ____ day of , 20__ , (“Effective Date”) is issued under and subject to all the terms and conditions of the On-Call Miscellaneous Maintenance Services Agreement (“Agreement”), dated as of , 20__ , by and between the City of Vallejo (“City”) and Healthy Vallejo, a California nonprofit corporation, (“Service Provider”).

Capitalized terms used herein shall have the meanings ascribed to them in the Agreement.

SECTION 1. SCOPE OF WORK.

The scope of work authorized by this Statement of Work is as described below. [Insert Project description or attach a copy of the proposal and incorporate it by reference as Attachment ____ to Statement of Work No. ____].

SECTION 2. TIME OF PERFORMANCE.
a. The start date shall be [insert date] and the completion date shall be [insert date].

SECTION 3. ESTIMATED COST AND COMPENSATION.

All services performed under this Statement of Work shall be performed on a time and materials basis.

City agrees to pay Service Provider for the services set forth in this Statement of Work in an amount not to exceed [insert dollar amount in words - e.g. Two Thousand Five Hundred Fifty Dollars and 13 Cents] [insert dollar amount in number- e.g., $2,550.13].

This Statement of Work is released as authorization for work to commence. The parties agree to perform their respective obligations under this Statement of Work in accordance with the terms and conditions of the Agreement.

Exhibit A – Scope of Work Page 14 of 21
IN WITNESS WHEREOF, the parties have executed this agreement on the day and year shown below the name of each of the parties.

SERVICE PROVIDER, CITY OF VALLEJO,
a municipal corporation
By: By:
[INSERT SIGNER] Oscar Alcantar
[INSERT SIGNER TITLE] Interim Public Works Director
DATE: ______ DATE: ______
Vallejo Business License No.

Exhibit B – Compensation Page 15 of 21

EXHIBIT B - COMPENSATION

1. Compensation.

A. Services: City agrees to pay Service Provider for the services set forth in Exhibit A of this Agreement at the rates set forth in Attachment 1 to Exhibit B for a total not to exceed Two Hundred Fifty Thousand Dollars and Zero Cents ($250,000). Price is to include all costs chargeable to the City.

Service Provider shall notify City in writing no later than thirty (30) days prior to the estimated date when Service Provider will have billed City the maximum payment amount permitted under this Agreement, and Service Provider shall provide City with an estimate of the additional compensation required to complete the project.

B. Additional Services: Additional Services are those services related to the scope of Services of Service Provider as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Service Provider to perform said Additional Services.

2.Invoicing. Service Provider shall invoice City in a timely manner upon completion of each service provided in a form approved by the City Representative. Invoicing shall include a detailed description of the work performed, the quantity and unit price for the work performed, total cost, and the City of Vallejo Purchase Order Number.

When applicable, a weigh-master’s tag or transfer station ticket indicating the item(s) and/or total weight of illegal dumping/debris being disposed shall be included with the invoice, and the tag/ticket number referenced on invoices to verify the charges.

Invoices shall be submitted directly to the department/division requesting service and shall be according to the instruction provided by the City representative ordering said service.

3. Payment. City agrees to pay Service Provider for those services set forth in Exhibit A of this Agreement within thirty (30) days after the City has approved the invoice upon satisfactory completion of the services.

Request for payment shall be sent according to the direction provided by the City representative who ordered the specific service(s).

4. Accounting Records of Service Provider. Service Provider shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Service Provider’s direct salary costs for all

Exhibit B – Compensation Page 16 of 21
services performed under this Agreement and records of Service Provider’s Reimbursable Expenses, in accordance with generally accepted accounting practices.

Service Provider shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty four (24) hours’ notice. The obligations of Service Provider under this section shall survive this Agreement.

5. Taxes. Service Provider shall pay, when and as due, any and all taxes incurred as a result of Service Provider’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

8. Taxpayer Identification Number. Service Provider shall provide City with Service Provider’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

Exhibit B, Attachment 1

PRICE SHEET

EXHIBIT C – INSURANCE REQUIREMENTS
The Service Provider shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Service Provider, his/her agents, representatives, employees or subcontractors. Such insurance shall not be construed to relieve the Service Provider of any liability in excess of such coverage. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum Insurance coverage requirements and/or limits shall be available to the Additional Insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any Insurance policy or proceeds available to the named Insured; whichever is greater. No representation is made that the minimum Insurance requirements of this agreement are sufficient to cover the obligations of the Consultant under this agreement.

A..Minimum Scope of Insurance Coverage shall be at least as broad as:

1. Comprehensive General Liability Insurance Services.

2. Automobile Liability insurance.

3. Workers' Compensation insurance as required by the Labor Code of the State of California and Employers Liability insurance.

4. Pollution Liability Insurance.

B.Minimum Limits of Insurance
Service Provider shall maintain limits no less than:

1. General Liability: $2,000,000 per occurrence, $2,000,000 general aggregate for bodily injury, personal injury, and property damage including blanket contractual liability. $2,000,000 completed operations aggregate that shall extend a minimum of three (3) years beyond project completion.

2. Automobile Liability: $1,000,000 liability coverage per occurrence for bodily injury and property damage, including owned, non-owned and hired vehicles. Service Provider shall also maintain an MCS 90 endorsement or equivalent and a CA 9948 endorsement or equivalent if Pollutants are to be transported.

3. Workers' Compensation and Employers Liability: Workers' compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.

4. Pollution Legal Liability Insurance: $1,000,000 per claim and in the aggregate.

C.Deductibles and Self-Insured Retention
Any deductibles or self - insured retention must be declared to and accepted by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self - insured retention as respects the City, its officers, officials, employees and volunteers; or the Service Provider shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

D.Other Insurance Provisions

1. General Liability and Automobile Liability Coverage
a. The City must be named an additional insured on the ACORD form and on an endorsement form using the following language: “The City, its officers, officials, employees and volunteers are to be covered as insured as respects:
liability arising out of activities performed by or on behalf of the Service Provider, including the insured's general supervision of the Service Provider; products and completed operations of the Service Provider, premises owned, occupied or used by the Service Provider. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers and the City, its officers, directors, employees and subcontractors.” b. The endorsement must state that the Service Provider's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self - insurance maintained by the City, its officers, officials, employees or volunteers and the City, its officers, directors, employees and subcontractors shall be excess of the Service Provider's insurance and shall not contribute with it.
c Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers and the City, its officers, directors, employees and subcontractors. d. The Service Provider's coverage applies separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

2. Workers' Compensation and Employers Liability Coverage

a. The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from work performed by the Service Provider for the City and the City, its officers, directors, employees and subcontractors. The waiver of subrogation endorsement in favor of the City of Vallejo shall be attached to the certificate of insurance.

3. All Coverage
a. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice has been given to the City.

E.Acceptability of Insurers
Insurance is to be placed with insurers with a Best's rating of no less than A:VII.

F.Verification of Coverage
Service Provider shall furnish the City with certificates of insurance and with original endorsements effecting coverage required by this section. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements are to be received and accepted by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

All verification of coverage and other insurance documents shall be mailed to the following address:

City of Vallejo
Attn: Risk Manager
555 Santa Clara Street
Vallejo, CA 94590
G.Subcontractors
Service Provider shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractors. All coverage for subcontractors shall be subject to all of the requirements stated herein.

H.Cancellation or Non-Renewal
Policies must provide that notice of cancellation or non-renewal must be received by the City at least thirty days prior to such event.

I.Enforcement

The City of Vallejo may take any steps as are necessary to assure Service Provider's compliance with its obligations. Should any insurance policy lapse or be canceled during the Contract period the Service Provider shall, within thirty (30) days prior to the effective expiration or cancellation date, furnish the City of Vallejo with evidence of renewal or replacement of the policy. Failure to continuously maintain insurance coverage as herein provided is a material breach of Contract. In the event the Service Provider fails to maintain any insurance coverage required, the City of Vallejo may, but is not required to, maintain this coverage and charge the expense to the Service Provider or terminate Service Provider’s control over the work. The required insurance shall be subject to the review and acceptance of City of Vallejo, but any acceptance of insurance certificates by the City of Vallejo shall in no way limit or relieve the Service Provider of the Service Provider's duties and responsibilities under the Contract to indemnify, defend and hold harmless the City of Vallejo, its officers, agents, and employees. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve the Service Provider for liability in excess of such coverage, nor shall it preclude the City of Vallejo from taking other actions as is available to it under any other provision of the Contract or law. Failure of the City of Vallejo to enforce in a timely manner any of the provisions of this section shall not act as a waiver to enforcement of any of these provisions at a later date.

J.Self-Insurance
Self-insurance programs and self-insured retentions in insurance policies are subject to separate annual review and acceptance by the City of Vallejo of evidence of the Service Provider's financial capacity to respond. Additionally, self-insurance programs or retentions must provide the City of Vallejo with at least the same protection from liability and defense of suits as would be afforded by first-dollar insurance.

K.Payment Withhold
City will withhold payments to Service Provider if the certificates of insurance and endorsements required mentioned above are canceled or Service Provider otherwise ceases to be insured as required herein.

CONSENT CALENDAR 8.F.

DATE: July 22, 2025
TO: Mayor and Members of the City Council
FROM: Andrew Murray, City Manager
Jason Ackley, Assistant to the City Manager
SUBJECT: ADOPT TWO RESOLUTIONS TO PROVIDE FOR ANIMAL SERVICES WITHIN CITY LIMITS: (1) APPROVING THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF VALLEJO AND THE HUMANE SOCIETY OF THE NORTH BAY (5-YEAR NOT TO EXCEED OF $2,022,031); AND (2) APPROVING THE MEMORANDUM OF

AGREEMENT BETWEEN THE CITY OF VALLEJO AND SOLANO COUNTY (ANNUAL COST $844,697)

RECOMMENDATION
Adopt (1) A Resolution of the City Council of the City of Vallejo Approving the Professional Services Agreement between the City and Humane Society of the North Bay; and (2) A Resolution of the City Council of the City of Vallejo Approving the Memorandum of Agreement between the City of Vallejo and the County of Solano For Animal Control Services and Authorizing the City Manager to Execute Same.

REASONS FOR RECOMMENDATION
The current Agreement between the three parties expired on June 30, 2025. Entering into new agreements will allow animal control services and sheltering to continue uninterrupted.

BACKGROUND AND DISCUSSION
In 2015, the City of Vallejo, the Humane Society of the North Bay (HSNB) and the County of Solano entered into a three-party agreement for HSNB to provide local sheltering services for Vallejo residents and animals and for the Solano County Sheriff's Office Animal Control Unit (SAC) to provide animal control services within Vallejo. The three-party agreement has been amended several times since 2015. The last three-party agreement expired on June 30, 2025.

The parties now wish to enter into separate agreements to continue to provide for animal control and sheltering services within the City of Vallejo.

The revised agreement between the City and the County provides for the SAC Animal Control Officers to continue to enforcing the City’s Municipal Code as it pertains to Animals, the County’s Health and Safety Code, and all other Local, State and Federal laws that pertain to animal control. The revised Agreement with the County is for a 3 year term ending on June 30, 2028. The City budgets for these services on an annual basis.

The revised agreement with HSNB provides Animal Control support services, including the care of impounded animals, feeding and cleaning of kennels, adoption of new pets, and operation of the City's local facility, at 1121 Sonoma Blvd., for community members to recover missing animals and to access other humane animal services – without traveling to the County facility in Fairfield. The revised agreement sets forth a 5 year term for the identified services and includes the right of the City to terminate the Agreement upon 90 days written notice. The City budgets for these services on an annual basis.

Date: July 22, 2025
Subject: ADOPT TWO RESOLUTIONS TO PROVIDE FOR ANIMAL SERVICES WITHIN CITY LIMITS: (1) APPROVING THE PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF VALLEJO AND THE HUMANE SOCIETY OF THE NORTH BAY (5-YEAR NOT TO EXCEED OF $2,022,031); AND (2) APPROVING THE

MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF VALLEJO AND SOLANO COUNTY (ANNUAL COST $844,697)

The City also contracts separately and directly with Solano County (as part of a larger County-wide MOU) for regional animal sheltering services, located in Fairfield, for those animals that HSNB cannot accommodate.

The City pays a pro-rata share of total costs, which is determined by dividing the total number of animals received by the County at the facility from all entities by the total number of animals received from that entity for that same fiscal year. Therefore, the fewer animals sent to the County shelter, the lower the City’s shared costs.

Staff recommend entering into two separate agreements (with HSNB and SAC) dated July 1, 2025, to ensure services can continue uninterrupted through the new Fiscal Year.

FISCAL IMPACT
(1.) The agreement between the City and the Humane Society of the North Bay has a payment structure as follows:

(2.) The Memorandum of Agreement between the City and Solano County (Animal Control) has an annual base cost of $844,697 with additional costs incurred should animals recovered in Vallejo require emergency veterinary care (up to $400 per occurrence) when detained by Animal Control staff.

The cost of these two agreements are budgeted for as part of the annual budget process - no additional funding is being sought tonight as part of this item.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. RESO Animal Control Services County 2025 - CAO Stamp

2. City of Vallejo - County Animal Control Services Agrement 2025

3. RESO _City_HSBC_2025 contract - CAO Stamp

4. Vallejo HSNB - 2025 Consultant Professional Services Agreement - Animal Shelter

Date: July 22, 2025
Subject: ADOPT TWO RESOLUTIONS TO PROVIDE FOR ANIMAL SERVICES WITHIN CITY LIMITS: (1) APPROVING THE PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF VALLEJO AND THE HUMANE SOCIETY OF THE NORTH BAY (5-YEAR NOT TO EXCEED OF $2,022,031); AND (2) APPROVING THE

MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF VALLEJO AND SOLANO COUNTY (ANNUAL COST $844,697)

CONTACT
Jason Ackley, Assistant to the City Manager
[email protected]

RESOLUTION NO. 25-______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING THE

MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF VALLEJO

AND THE COUNTY OF SOLANO FOR ANIMAL CONTROL SERVICES
THROUGH JUNE 30, 2028 AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME WHEREAS, the City of Vallejo (City) has been in a three-party Consultant and Professional Services Agreement with the County of Solano through the Sheriff's Office Animal Control Unit, and the Humane Society of the North Bay (Parties) to provide animal control and sheltering services to the City since January of 2015 (“Agreement”); and
WHEREAS, the Agreement expired June 30, 2025; and
WHEREAS, the City is interested in the continuation of Animal Control services with the County.

NOW, THEREFORE BE IT RESOLVED that the City Council hereby approves the Memorandum of Agreement between the City of Vallejo and the County of Solano to provide for the Solano County Sheriff’s Office to provide required animal control services in the City of Vallejo and authorizes the City Manager to execute same.

ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on _________, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN
ATTEST

ANDREA SORCE, MAYOR
DAWN G. ABRAHAMSON, CITY CLERK

County of Solano
Memorandum of Agreement

1. This MOA is entered into between local governments and/or the departments or agencies named below:

COUNTY OF SOLANO
DEPARTMENT/AGENCY 1

CITY OF VALLEJO
DEPARTMENT/AGENCY 2

2. The Term of this MOA shall:

Take effect July 1, 2025 And remain in effect until June 30, 2028

3. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of this MOA:

Exhibit A – Scope
Exhibit B – General Terms and Conditions
The parties have executed this Agreement as of the first day of July 2025.

Department/Agency 1 Department/Agency 2
County of Solano City Of Vallejo

AUTHORIZED SIGNATURE DATED AUTHORIZED SIGNATURE DATED Bill Emlen Andrew Murray

PRINTED NAME PRINTED NAME
County Administrator City Manager

TITLE TITLE
APPROVED AS TO FORM:

COUNTY COUNSEL OR DESIGNEE CITY ATTORNEY OR DESIGNEE

MEMORANDUM OF AGREEMENT Exhibit A
Scope
MOA between County of Solano and the City of Vallejo Page 1 of 6 Effective July 1, 2025

EXHIBIT A
SCOPE
A. INTENT
This Memorandum of Agreement (“MOA”) is a plan of cooperation by and between the County of Solano (“County”), a political subdivision of the State of California, on behalf of the Solano County Sheriff’s Office (“Sheriff’s Office”), and the City Of Vallejo, a municipal corporation (“Customer”). Furthermore, this Agreement is intended to be a contract for services whereby the Customer will reimburse the Sheriff’s Office for animal control services provided under this MOA. County, Sheriff’s Office and the Customer may be referred to herein individually as a “Party” or collectively as the “Parties.” There are no other parties to this MOA.

B. PURPOSE
The purpose of this MOA is to establish or ratify relationships, responsibilities and procedures related to animal control services. The Customer and the County agree that:

A. Customer desires to provide Animal Control Services as defined and authorized by Federal, State, and local laws to include, but not limited to, the California Penal Code, California Health & Safety Code, California Fish & Wildlife Code, California Code of Regulations, Chapter 4 of the Solano County Ordinances and regulates the presence, conduct, and ownership of animals within the City limits as provided in the Vallejo Municipal Code (“VMC”).

B. The Sheriff’s Office provides animal control services within the unincorporated areas of Solano County. Specifically, County is experienced at enforcing federal, State, and local regulations related to the presence, conduct, and ownership of animals including, but not limited to, regulations related to public health, safety, and general welfare, as well as regulations related to the health, safety and welfare of animals (collectively, "Animal Control Services") and may contract with other cities within the County for Animal Control Services. The Sheriff’s Office has the professional ability and training to provide Animal Control Services to Customer and represents that the Sheriff’s Office will at all times faithfully, industriously and to the best of its ability, experience and talent, perform to Customer’s reasonable satisfaction.

C. Customer wishes to contract for Animal Control Services by entering into an agreement with the County of Solano.

D. Rabies control is expressly not part of this MOA, as this service is conducted by the designated Public Health Officer (Sheriff’s Animal Control) outside of this agreement.

Customer acknowledges that Sheriff’s Animal Control Officers are also Public Health Officers as it relates to Rabies Control. No provision of this MOA is intended to conflict or modify any rabies control agreement(s) between Customer and the County.

C. RESPONSIBILITIES OF THE SHERIFF’S OFFICE
A. Provide Animal Control Services to incorporated areas of the Customer where the Customer has primary law enforcement jurisdiction.
(1) Service Area. Sheriff’s Animal Control Officers will provide call response within the boundaries of the Customer.

MEMORANDUM OF AGREEMENT Exhibit A
Scope
MOA between County of Solano and the City of Vallejo Page 2 of 6 Effective July 1, 2025
(2) Service Hours. Service hours for the Sheriff’s Animal Control Services 6:00 A.M. to 6:00 P.M., seven days a week, excluding County recognized holidays, as published annually by the Solano County Board of Supervisors enumerated on the County’s website. https://www.solanocounty.com/cals/county_holidays.asp (“Normal Business Hours”). Sheriff will also provide one (1) Animal Control Officer on‐call during non- scheduled hours seven (7) days per week and during County recognized holidays (“Extended Hours”). The Sheriff’s Office may adjust Normal Business Hours, when mutually agreed upon by the Customer. Sheriff’s Animal Control shall provide the following staffing to the Customer:
a.Two (2) Animal Control Officers on duty in the City of Vallejo Monday through Thursday for twelve and one half hours per day, and on Friday for eleven hours per day. Each officer will have a one-hour unpaid lunch break per scheduled shift. Shifts shall be staggered so that one officer is present in Vallejo during the normal business hours.
b.One (1) Animal Control Officer on duty in the City of Vallejo Saturday and Sunday for eleven hours per day. The officer will have a one-hour unpaid lunch break per scheduled shift.
c.At least one (1) Animal Control Officer on‐call during non-scheduled hours seven (7) days per week and during County recognized holidays, as published annually by the Solano County Board of Supervisors.
d.With written approval of the City Manager, the Sheriff’s Office may adjust the “normal” business hours.
e.Sheriff’s Animal Control shall notice the City Manager, or designee, if the Sheriff’s Office expects to have less than required staff on duty for more than two consecutive days for occasions of unexpected illness or unforeseen business necessity, as required to attend training, trade seminars, or to fulfill other legally mandated requirements from the State, County, or the City of Vallejo.
f.The Sheriff’s Office may, at its discretion, move available resources as needed to other areas for mutual aid assistance at the request of other jurisdictions.

The Sheriff’s Office shall submit to City the purpose and length of time resources were redirected.
(3) Service Calls. Sheriff’s Animal Control Unit shall maintain a twenty‐four (24) hour telephone number for calls for Animal Control Service. During Normal Business Hours, Sheriff’s Animal Control Officers will be available to receive direct calls for service from the public. The Sheriff’s Office shall make every effort to provide an instant response to inquiries. The Sheriff’s Office shall be responsible for dispatching all calls for service.
(4) Service Area. The service area of this Agreement shall include incorporated areas of the City of Vallejo where the City has primary law enforcement jurisdiction, to include parts of Mare Island and excluding places such as California Maritime Academy.
a. Sheriff’s Animal Control shall patrol and provide services as described within this agreement and scope of work to the Mare Island Community Facility District (CFD) totaling a maximum of approximately 30 hours per month. Sheriff’s Animal Control will track the total number of hours spent patrolling and servicing the Mare Island CFD and submit a monthly report to the City. b. Sheriff’s Animal Control will identify a tracking method that captures the

MEMORANDUM OF AGREEMENT Exhibit A
Scope
MOA between County of Solano and the City of Vallejo Page 3 of 6 Effective July 1, 2025
total calls for service and amount of time spent within the boundaries of the CFD. A formal memorandum identifying the best method will be provided to the City Manager within 90 days of the original contract date.
(5) Response Times. During Normal Business Hours, Sheriff’s Animal Control Officers will respond to calls for animals running loose, seriously injured animals, vicious animals or animals endangering human life or safety, animal nuisance complaints, and abused or neglected animals within one hour of call received. During Extended Hours, generally meaning holidays and after‐hours, Sheriff’s Animal Control will attempt to respond within two hours to reports of vicious animals or animals endangering human life or safety.
(6) Owner Surrenders. Calls for service from animal owners who wish to surrender their animal(s) for adoption or destruction and who do not have transportation to the Shelter shall be handled within twenty‐four (24) business hours (Monday‐Friday, excluding holidays). Animals surrendered by owners in the field will be transported to the local City of Vallejo Shelter or to Solano County Animal Care Facility, as dictated by section ‘F’, VALLEJO CITY SHELTER SERVICES, below. Sheriff’s Animal Control Officers will adhere to the Solano County process for field surrenders and may charge local residents according to the County Fee Schedule (i.e., pick-up, surrender, disposal, etc.). Sheriff’s Animal Control will invoice Customer’s residents directly for this service and will retain revenues that will offset the Solano County Animal Shelter expense.
(7) In accordance with Penal Code §597.1, Sherriff’s Animal Control Officers may administer field euthanasia when circumstances dictate. (8) Resources. The Sheriff’s Office reserves the right to utilize other Sheriff’s Office resources to handle or validate a call for service prior to dispatching a Sheriff’s Animal Control Officer during Extended Hours, during times of staffing shortages, or during high volume of calls for service. The Sheriff’s Office may temporarily move available County resources as needed to other areas for mutual assistance at the request of other jurisdictions.

B. Enforce all infraction and misdemeanor provisions of Federal, State, and local laws to include, but not limited to, the Penal Code, Health & Safety Code, Fish & Wildlife Code, Code of Regulations of California, Chapter 4 of the County Ordinances and VMC Chapter 7 as they relate to domestic animals within the Customer’s jurisdiction. Such enforcement shall include issuing citations, making arrests, and impounding animals. (1) Animal Bite Cases. Sheriff’s Animal Control shall review all reported animal bite cases to ensure no violations of law exists, and/or to make a determination if dangerous dog or animal nuisance proceedings are appropriate. (2) Animal Cruelty Cases. Sheriff’s Animal Control shall document all instances of animal cruelty whether observed directly by Sheriff’s Animal Control Officers or in the Officer’s determination. Sheriff’s Office shall immediately report all serious animal cruelty cases to Customer. After further consultation with Customer, Customer may further investigate and potentially pursue criminal prosecution. (3) Dangerous Dog Ordinance. Sheriff’s Animal Control shall enforce the Customer’s Dangerous Animals Ordinance (VMC Chapter 7.37). This shall include, but is not limited to, notifying participants of hearings, acting as the Customer’ representatives

MEMORANDUM OF AGREEMENT Exhibit A
Scope
MOA between County of Solano and the City of Vallejo Page 4 of 6 Effective July 1, 2025
during hearings and enforcing the registration requirements of the ordinance. The Customer is solely responsible for providing its own legal counsel for dangerous/vicious dog hearings and for animal cruelty hearings. (4) Animal Nuisance Ordinances. Sheriff’s Animal Control shall be responsible for enforcing and administering the field work of the Animal Nuisance ordinances as outlined in VMC Chapter 7.36.

C. Provide emergency transport services for sick or injured animals requiring immediate medical care to the Solano County Animal Care Facility (the “Facility”). In the event the Facility is closed, the Sheriff’s Animal Control Officers will take the sick or injured animal to a local animal hospital for diagnosis and if necessary, emergency medical treatment. The Sheriff’s Animal Control Officers will request approval from Customer for any emergency medical treatment exceeding $400.00, Customer expressly approves all costs of $400.00 and below. Customer shall reimburse the Sheriff’s Office for all costs associated with the emergency medical visit.

D. Conduct kennel inspections as outlined in VMC Chapter 7.32.030 for the purpose of Customer issuing kennel licenses and/or as outlined in VMC Chapter 7.12.140 for exotic animal registration.

E. Upon request, provide Customer or Customer’s residents with appropriate animal traps.

Notwithstanding the foregoing, Sheriff’s Animal Control Officers shall not perform urban or wildlife trapping services for the purposes of population control.

F. Provide and maintain all equipment necessary for Sheriff’s Animal Control Officers to perform the services under this MOA to include animal control vehicles, maintenance of vehicles, uniforms, equipment and any other reasonable tools or services.

G. Ensure Animal Control Officers have requisite training to conduct services outlined in this MOA. County shall facilitate training to include trade seminars, basic and advanced officer training, along with any legally mandated training requirements to ensure Animal Control Officers meet or exceed industry standards to perform the animal c ontrol activities.

H. Maintain all documentation including but not limited to reports, records, case files, citations, and/or other criminal and administrative records in performance of services under this MOA.

I. Provide quarterly reports (July 1 – September 30; October 1 – December 31; January 1 – March 31; and April 1 – June 30) to Customer within 30 days of quarter end that include at least the following information:
(1) Intake (Stray, Owner Surrender, etc.) and identify the location (address, cross streets) by which an animal was obtained;
(2) Transfer information identifying which animals were obtained within the Customer’s jurisdiction, County-unincorporated jurisdiction, or other; and to which shelter they were transferred to;
(3) Calls for service received and responded to, grouped by types of call (e.g. animal running loose, dangerous animal, complaints, etc.);

MEMORANDUM OF AGREEMENT Exhibit A
Scope
MOA between County of Solano and the City of Vallejo Page 5 of 6 Effective July 1, 2025
(4) An accounting for on-duty and on-call Animal Control Officer hours (e.g. total normal and overtime hours per month, total number of hours on-call, etc.); and (5) A spreadsheet identifying the animal, date and total invoice amount for each City of Vallejo animal receiving emergency medical care.

J. Cooperate with the Solano County District Attorney’s Office, County Counsel, Customer’s legal counsel, California Fish and Wildlife, and other law enforcement agencies in investigating and prosecuting law violations related to animals.

K. When mutually agreed upon by Parties, provide additional services or extra support for a special detail held within Customer’s jurisdiction.

D. RESPONSIBILITIES OF THE CUSTOMER
A. Appoint the Sheriff of Solano County as the Animal Control Director for the purposes of VMC Chapter 7.12.

B. Respond to and provide law enforcement assistance to the Sheriff’s Animal Control Officers operating within the Customer’s boundaries performing services under this MOA.

C. Respond to and investigate all felony animal cruelty cases within Customer’s jurisdiction.

D. Delegate authority to the Sheriff’s Office to seek emergency medical treatment of sick or injured animals; however, Customer retains the right to approve any emergency medical treatment exceeding $400.00.

E. Animal carcass removal from public roads, buildings, or property to include properties outlined in and VMC Chapter 7.12.130 shall be conducted under the Customer’s contract with the local garbage company to include compliance with Streets and Highway Code section 91.8.

F. Retain administrative process over the Dangerous Animal proceedings, to include the appointment of the Hearing Officer, as outlined in VMC Chapter 7.37.010 (H) and provide the Sheriff’s Office with written documentation of each step of the process from Customer’s records (i.e., copies of notices, services, outcome, and/or imposed conditions).

G. Retain all authority over animal population control including the administrative process over feral animals.

H. Request additional services or extra support for special details. Requests should be made at least two weeks in advance to allow the Sheriff’s Office to evaluate staffing needs.

Requests made without proper advance notice will be considered on a case-by-case basis. All additional services are at the Sheriff’s Office discretion. Customer agrees to assume all additional costs associated with staffing and equipping the special detail.

I. Notify the Sheriff’s Office of:
(1) Any applicable changes to federal, state or local laws including the VMC Chapter 7.

MEMORANDUM OF AGREEMENT Exhibit A
Scope
MOA between County of Solano and the City of Vallejo Page 6 of 6 Effective July 1, 2025
(2) Any public health outbreaks or concerns related to or caused by feral, wild, and undomesticated animals.

E. MUTUAL RESPONSIBILITIES
A. Abide by all applicable requirements as set forth in federal and state laws and regulations including those involving the confidentiality of criminal justice information data.

B. Establish mutually satisfactory methods for the exchange of such information as may be necessary in order that each Party may perform its duties and functions under this MOA.

C. Establish appropriate procedures to ensure that all information is safeguarded from improper disclosure in accordance with applicable state and federal laws and regulations.

D. Appoint MOA administrators to communicate and address areas of concern and monitor performance of responsibilities under this MOA.

F. VALLEJO CITY SHELTER SERVICES
A. Parties .understand the importance of having a local animal shelter in the community and understand that City intends to continue a business relationship with the Humane Society of the North Bay (HSNB) to operate the Vallejo City Shelter.

B. Sheriff’s Office will make reasonable efforts to maintain a working relationship with HSNB and shall attempt to deliver all impounded animals from within the limits of the City of Vallejo to the Vallejo City Shelter for the temporary hold periods, C. Sheriff’s Office shall take animals not accepted by HSNB, or those beyond the maximum capacity of HSNB to the Solano County Animal Care Facility in Fairfield.

1. Sheriff’s Office shall take possession of animals that HSNB has considered not adoptable, should they choose to transfer animals to Sheriff’s Office after the holding period for impounded and surrendered animals.

2. Sheriff’s Office shall provide reasonable animal transport for City’s stray animals surrendered by HSNB to the County’s shelter during normal business hours at no cost to HSNB or City.

3. Sheriff’s Office and HSNB will establish a routine and mutually agreed upon transport schedule that satisfies the needs of both parties while conserving fuel and reducing vehicle mileage, wear and tear.

4. HSNB shall, at all times, provide four (4) unrestricted Animal Control kennels for the legally required holding periods as identified herein.

D. Sheriff’s Office will take animals impounded during criminal disputes, investigations or other law enforcement actions directly to the Solano County Animal Care Facility in Fairfield and shall make a good faith effort to inform the animals’ owners of the location of the impounded animal.

MEMORANDUM OF AGREEMENT Exhibit A
Scope
MOA between County of Solano and the City of Vallejo Page 7 of 6 Effective July 1, 2025
E. The obligations of HSNB set forth above are set forth in the Consultant Services Agreement between the City of Vallejo and HSNB dated July 1, 2025.

MEMORANDUM OF AGREEMENT Exhibit B
Terms and Conditions
MOA between County of Solano and the City of Vallejo Page 1 of 4 Effective July 1, 2025

EXHIBIT B

TERMS AND CONDITIONS

1. SIGNATURE AUTHORITY
The Parties executing this MOA certify that they have the proper authority to bind their respective entities to all terms and conditions set forth in this MOA.

2. COST TO THE CUSTOMER
A. The Customer shall pay an annual base cost for services contemplated by this MOA, as agreed to by parties in writing in advance of the start of the fiscal year, July 1 ("Annual Base Cost"). On or before March 1 preceding the fiscal year, the County shall provide the Customer notice of the proposed Annual Base Cost for the upcoming fiscal year based on anticipated County costs to provide the services and supported by documentation showing the same. Parties shall then discuss and agree to the total Annual Base Cost for the coming year. Customer shall pay the Annual Base Cost as monthly installments of 1/12 the agreed amount. The Annual Base Cost for FY2025/26 is $844,697.

B. In addition to the Annual Base Cost, Customer shall pay for all costs associated with an emergency medical visit that are either less than $400.00 per animal or, if more, approved by the Customer in writing in advance of care. All costs pursuant to this subsection must be supported by sufficient documentation.

C. Customer shall pay for special details services requested by Customer on a time and materials basis pursuant to mutually agreed upon staffing levels and hourly overtime rates then in effect plus any equipment charges.

3. BILLING
A. The Sheriff’s Office will invoice Customer for:
(1) Basic animal control services monthly in fixed increments at the beginning of each month within the service year (July 1 through June 30). (2) Emergency medical services authorized by this MOA, monthly in arrears. (3) Special details services immediately after detail has concluded.

B. Upon submission of an invoice by the Sheriff’s Office, Customer shall pay County within thirty (30) days of invoice date for animal control services rendered.

If the billed amount is disputed, the Customer shall notify the Sheriff’s Office in writing.

Notwithstanding a dispute, the Customer shall submit payment to the Sheriff’s Office and submit the dispute to the dispute resolution process pursuant to this MOA.

4. CONTRACT MONITORING
The MOA administrators shall meet semi-annually to review services provided in relation to the scope of the MOA including review of deliverables and resolve any operational issues.

MEMORANDUM OF AGREEMENT Exhibit B
Terms and Conditions
MOA between County of Solano and the City of Vallejo Page 2 of 4 Effective July 1, 2025

5. GOVERNING LAW
This MOA shall be governed according with the laws of the State of California. Solano County shall be the venue for any action or proceeding, in law or equity that may be brought in connection with this MOA.

6. INDEPENDENT CONTRACTOR
The Parties mutually understand that this MOA is by and between two independent contractors and is not intended to, and shall not be construed to, create the relationship of agent, employee, partnership, joint venture or association.

7. MUTUAL INDEMNIFICATION
In general, to the full extent permitted by law, City and the County shall each defend, indemnify and hold harmless the other as well as their respective officers, agents and employees from any claims, suits, proceedings, loss or liability, including reasonable attorneys’ fees, for personal injury (including death) or damage to property, arising out of or connected with any acts or omissions of that party or its officers, agents, employees, volunteers, contractors or subcontractors when performing any activities or obligations required of that party under this MOA, except for acts or omissions performed by the County and its officers, agents and employees in strict compliance with express direction from City’s governing board, officers or personnel. Each party shall notify the other party immediately in writing of any claim or damage related to activities performed under this MOA. The parties shall cooperate with each other in the investigation and disposition of any claim arising out of the activities under this MOA, providing that nothing shall require either party to disclose any documents, records or communications that are protected under peer review privilege, attorney-client privilege, attorney work product privilege or other applicable privilege.

8. INSURANCE
County understands that Customer is in a self-insurance pool known as the “Joint Powers Authority” (“JPA”). The JPA is the insurance carrier for Customer and not the parties with whom City contracts. Therefore, Customer’s insurance company will not defend or pay out claims brought against a contractor of City other than as required pursuant to the indemnification obligation in Section 7 above. Therefore, County has evaluated the inherent risks involved in operating its activity and has sufficient insurance coverage. County further understands that it is responsible for County’s own insurance and liability coverage.

9. NONDISCRIMINATION
Both Parties shall comply with all applicable federal, state and local laws, rules and regulations and shall not discriminate based on age, ancestry, color, gender, marital status, medical condition, national origin, physical or mental disability, race, religion, sexual orientation, or other protected status.

10. NONRENEWAL
Parties acknowledge that there is no guarantee that the either Party will renew services under a new agreement following expiration or termination of this MOA.

11. OBLIGATION SUBJECT TO AVAILABILITY OF FUNDS
The Parties’ obligation under this MOA is subject to the availability of authorized City or County funds. The Parties may terminate the MOA, or any part thereof, for lack of appropriation of funds. If expected or actual funding is withdrawn, reduced or limited in any

MEMORANDUM OF AGREEMENT Exhibit B
Terms and Conditions
MOA between County of Solano and the City of Vallejo Page 3 of 4 Effective July 1, 2025
way prior to the expiration date set forth in this MOA, or any subsequent amendment, the Parties may, upon written notice, terminate this MOA in whole or in part.

12. NECESSARY ACTS AND FURTHER ASSURANCES
The Parties shall, at their own cost and expense, execute and deliver such further documents and instruments and shall take such other actions as may be reasonably required or appropriate to evidence or carry out the intent and purposes of this MOA.

13. SEVERABILITY
If any term of this MOA is to any extent illegal, otherwise invalid, or incapable of being enforced, such term shall be excluded to the extent of such invalidity or unenforceability; all other terms in this MOA shall remain in full force and effect; and, to the extent permitted and possible, the invalid or unenforceable term shall be deemed replaced by a term that is valid and enforceable and that comes closest to expressing the intention of such invalid or unenforceable term. If application of this severability provision should materially and adversely affect the economic substance of the transactions contemplated hereby, the Party adversely impacted shall be entitled to compensation for such adverse impact, provided the reason for the invalidity or unenforceability of a term is not due to serious misconduct by the Party seeking such compensation.

14. SURVIVAL
All provisions of this MOA relating to warranties, confidentiality, indemnification obligations, and payment obligations survive the termination or expiration of this MOA.

15. CHANGES AND AMENDMENTS
This MOA may be modified or amended upon the written mutual consent of the Parties and shall be effective only when incorporated into a written amendment.

16. DISPUTE RESOLUTION
In the event of any dispute, claim, question, or disagreement arising from or relating to this MOA or the breach thereof, including any conflict in the MOA documents, the Parties hereto shall use their best efforts to settle the dispute, claim, question, or disagreement. To this effect, they shall consult and negotiate with each other in good faith and recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both Parties.

If the Parties fail to resolve this matter, this MOA shall terminate as outlined in section 17.

17. TERMINATION
A. This MOA may be terminated by either Party, at any time with good cause or no cause, upon ninety (90) days written notice.

B. If either Party defaults in the performance of any of the responsibilities or obligations set forth in this MOA, the nondefaulting Party shall promptly notify the other in writing. If the defaulting Party fails to cure a default within thirty (30) calendar days after notification, or if the default requires more than thirty (30) days to cure and the defaulting Party fails to commence to cure the default within thirty (30) days after notification, then the nondefaulting Party may immediately terminate this MOA.

C. Upon termination, whether mutually agreed to or as a result of the default of either Party, the following shall occur.

MEMORANDUM OF AGREEMENT Exhibit B
Terms and Conditions
MOA between County of Solano and the City of Vallejo Page 4 of 4 Effective July 1, 2025
(1) The Sheriff’s Office shall immediately cease rendering services to Customer under this MOA.
(2) The Customer shall pay all outstanding costs incurred by the Sheriff’s Office under this MOA including a prorated amount for the month services were terminated.

18. WAIVER
Any failure of a Party to assert any right under this MOA shall not constitute a waiver or a termination of that right under this MOA or any provision of this MOA.

19. NOTICE
Any notice of communication required by this MOA between the Parties must be in writing, and may be given either personally, by email, by registered or certified mail, or by a courier service providing overnight delivery. If notice is given by personal delivery, notice is effective as of the date of personal delivery. If notice is given by email, notice is effective as of the first business day following the date of email or the date of delivery reflected upon a return read receipt, whichever occurs first. If notice is given by facsimile, notice is effective as of the first business day following the date of successful facsimile transmission or the date of delivery reflected upon a successful transmission printout provided the delivery time reflected is before 5:00 p.m. PST, whichever occurs first. If notice is given by mail or courier service, notice is effective as of the first business day following the date of mailing or the date of delivery reflected upon a return receipt, whichever occurs first.

Sheriff’s Office: Customer:

Solano County Sheriff’s Office
Attn: Lt. Jake McNeil
530 Union Ave., Suite 100
Fairfield, CA 94533
[email protected]
CC: County Counsel
City of Vallejo
Attn: Jason Ackley
555 Santa Clara Street
Vallejo, CA 94590
[email protected]
CC: Vallejo City Attorney

20. EXECUTION IN COUNTERPARTS
This MOA may be executed by the Parties in one or more counterparts, all of which collectively shall constitute one document and agreement. In the event that any signature is delivered by facsimile transmission or by e-mail delivery of a “.pdf” format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or “.pdf” signature page were an original thereof.

21. ENTIRE AGREEMENT
This MOA, including any exhibits referenced, constitutes the entire agreement between the Parties. There are no inducements, promises, terms, conditions or obligations made or entered into by the Parties other than those contained in it.

RESOLUTION NO. 25-______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING THE

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF

VALLEJO AND THE HUMANE SOCIETY OF THE NORTH BAY,
WITH A CONTRACT NOT TO EXCEED AMOUNT OF $2,022,031 THROUGH JUNE 30, 2030 WHEREAS, the City of Vallejo (City) has been in a three-party Consultant and Professional Services Agreement with the County of Solano through the Sheriff's Office Animal Control Unit, and the Humane Society of the North Bay (Parties) to provide animal control and sheltering services to the City since January of 2015 (“Agreement”); and
WHEREAS, the Agreement expired June 30, 2025; and
WHEREAS, the City is interested in the continuation of Animal Control services for the future.

NOW, THEREFORE BE IT RESOLVED that the City Council hereby approves the Consultant and Professional Services Agreement between the City of Vallejo and the Humane Society of the North Bay, with a total not-to-exceed amount of TWO MILLION TWENTY-TWO THOUSAND AND THIRTY- ONE ($2,022,031) for five years and authorizes the City Manager to execute same.

ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on _________, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

ANDREA SORCE, MAYOR
DAWN G. ABRAHAMSON, CITY CLERK

Consultant and Professional Services Agreement (Revised 01.2019) Page 1 of 12

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
This Consultant and Professional Services Agreement ("Agreement") is made at Vallejo, California, dated for reference this day of June, 2025, by and between the City of Vallejo, a municipal corporation ("City"), and the Humane Society of the North Bay (“HSNB”), a 501(c)3 private non-profit corporation, hereinafter referred to as “Consultant”, who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide the City professional services as specified in Exhibit A, entitled “Scope of Work.”

2. Payment. City shall pay in the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Consultant for services rendered pursuant to this Agreement.

3. Facilities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4. Indemnification. Consultant shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, to be performed under this agreement for Consultant’s or subcontractor’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.

Consultant shall also indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in

Consultant and Professional Services Agreement (Revised 01.2019) Page 2 of 12 equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, related to costs or benefits associated with California Public Employment Retirement System (CalPERS) membership where Consultant supplies a CalPERS member who CalPERS determines is subject to enrollment.

The provisions of this section shall survive the expiration or termination of this Agreement.

5. Insurance Requirements. Consultant agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements for Consultant.” Failure to maintain required insurance at all times shall constitute a default and material breach.

6. Accident Reports. Consultant shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons and requiring medical attention or any significant property damage during the performance of this Agreement. The report shall be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses, and telephone numbers of any known witnesses, (c) the date, time, and description of the accident or other occurrence.

7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant’s family, business, real property or financial interests and the services to be provided under this Agreement. Consultant shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Consultant’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Consultant shall disclose such conflict in writing to City. Every individual who performs services on behalf of Consultant pursuant to this Agreement must file a full Statement of Economic Interests (also known as Form 700) with the City Clerk if the work of the individual involves making a governmental decision whether to issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specifications for a contract; adopts or approves for the City any policy, standard or guideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would

Consultant and Professional Services Agreement (Revised 01.2019) Page 3 of 12 otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code.

8. Independent Contractor. Consultant is an independent contractor.

Neither Consultant nor any of Consultant’s officers, employees, agents, or subcontractors, if any, is an employee of City by virtue of this Agreement or performance of any services pursuant to this Agreement. City shall have the right to control Consultant only insofar as the results of Consultant’s services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes services pursuant to this Agreement.

9. Licences, Permits, Etc. Consultant represents and warrants to City that all consultant services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Consultant has all the permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession.

10. Business License. Consultant, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Consultant until such business license(s) has been obtained.

11. Standard of Performance. Consultant shall provide products and perform all services required pursuant to this Agreement in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by a member of Consultant’s profession currently practicing in California.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations.

Consultant’s responsibilities under this section shall not be delegated. Consultant

Consultant and Professional Services Agreement (Revised 01.2019) Page 4 of 12 shall be responsible to City for acts, errors, or omissions of Consultant’s subcontractors.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work and shall prepare plans, reports, and/or other work products in such a way that additional costs will not be incurred beyond a project budget approved or amended by the City Manager or his or her designee.

Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Consultant is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant.

12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by causes or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.

In the event that the Consultant is unable to meet the completion date or schedule of services, Consultant shall immediately inform the City Representative of this in writing. If additional time is required to perform the work, the City Representative may adjust the schedule.

13. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

14. Personnel. Consultant agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement.

The payment made to Consultant pursuant to this Agreement shall be the full and

Consultant and Professional Services Agreement (Revised 01.2019) Page 5 of 12 complete compensation to which Consultant and Consultant’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Consultant nor Consultant’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Consultant. The City shall not be required to pay any workers’ compensation insurance on behalf of Consultant.

Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

15. General Prohibition on Assignment of CalPERS Members and Annuitants. Consultant shall not hire, employ, or use, as an employee, subcontractor or agent of Consultant (Assigned Individual) any California Public Employment Retirement System (CalPERS) member or annuitant in connection with the provision of services under this Agreement. Nor shall Consultant allow any of its subcontractors, agents, or other representatives to employ CalPERS members or annuitants for the purpose of performing work under this Agreement.

Failure to comply with the provisions of this section shall constitute a material breach of Consultant’s obligations under this Agreement and shall be grounds for termination.

The City Manager and the Human Resources Director may together approve an exception which they determine either: (i) meets the requirements of CalPERS relating to Independent Contractors; or (ii) where such Assigned Individual who is an Annuitant, has not, and will not, exceed 960 total hours in a fiscal year (July 1 to June 30) for all CalPERS employers combined, and satisfies all other CalPERS annuitant requirements. No Assigned Individual, regardless of CalPERS membership at the time the labor is provided, may exceed 1,000 hours in a fiscal year (July 1 to June 30).

16. Consultant Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Consultant shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

17. Term. The term of this Agreement shall commence on July 1, 2025 and shall continue in full force and effect until June 30, 2028.

Consultant and Professional Services Agreement (Revised 01.2019) Page 6 of 12 City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one year, by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed five years.

If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.

If funds to affect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.

18. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to terminate or abandon any portion or all of the services to be provided under this Agreement by giving 90-days written notice to Consultant. Upon receipt of a notice of termination, Consultant shall perform no new work except as specified in the notice and shall immediately begin the process of completing all past work. Before the date of termination, Consultant shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of termination and not otherwise previously delivered. As of the date of termination, consultant shall perform no further services for City.

The City shall pay Consultant for services satisfactorily performed prior to the date of termination in accordance with this Agreement. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Consultant for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Consultant for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.

19. Products of Consulting Services. Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office compatible format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.

Consultant and Professional Services Agreement (Revised 01.2019) Page 7 of 12

20. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Consultant in the performance of Consultant’s services hereunder.

21. Assignment and Subcontracting. Consultant shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be void and of no effect.

If subcontracting of work is permitted, Consultant shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Consultant. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Consultant to use subcontractors for performance of any service under this Agreement.

The City is an intended beneficiary of any work performed by Consultant’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.

Any subcontractor or assignee consented to by City shall be bound by all terms and conditions of this agreement and the same shall be incorporated into and made a part of any assignment or subcontractor agreement.

22. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

23. Non-Discrimination/Fair Employment Practices.
(a) Consultant shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status, gender identity, or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.

Consultant and Professional Services Agreement (Revised 01.2019) Page 8 of 12 Consultant warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status, gender identity, or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.

In all solicitations either by competitive bidding or negotiations made by Consultant for work to be performed under any subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultant’s obligation under this Agreement relative to nondiscrimination and fair employment practices.

Consultant shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.
(b) Consultant agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.

24. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to City: City Manager
City Manager’s Office
555 Santa Clara Street
Vallejo, CA 94590
If to Consultant: Board President
Humane Society of the North Bay
1121 Sonoma Boulevard
Vallejo, CA 945190
Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

Routine administrative communications shall be made pursuant to section 1 of Exhibit A.

Consultant and Professional Services Agreement (Revised 01.2019) Page 9 of 12

24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.

25. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the State of California or in the United States District Court, Eastern District of California, Sacramento, California, and the parties’ consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

28. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party’s draftsmanship thereof.

29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.

30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

31. Compliance with Laws. Consultant will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.

Consultant and Professional Services Agreement (Revised 01.2019) Page 10 of 12

32. Confidentiality of City Information. During the performance of services under this Agreement, Consultant may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collectively referred to as “City Information”) which are valuable, special and unique assets of the City. Consultant agrees that it will not use any information obtained as a consequence of the performance of services under this Agreement for any purpose other than fulfillment of Consultant’s scope of work , to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City Information to any third party, other than its own employees, agents or subcontractors who have a need for the City Information for the performance of services under this Agreement, without the prior written consent of City, or as required by law.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this Agreement as confidential.

A violation by Consultant of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.

Consultant’s obligations under this section shall survive the completion of services, expiration or termination of this Agreement.

33. News and Information Release. Consultant agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.

34. City Representative. The City Representative specified in Exhibit A, or the representative’s designee, shall administer this Agreement for the City.

35. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

36. Facsimile Signature; Electronic Signature. This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise.

Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of this Agreement. The failure to send an original shall not affect the

Consultant and Professional Services Agreement (Revised 01.2019) Page 11 of 12 binding nature of this Agreement.

37. Authority. The person signing this Agreement for Consultant hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Consultant.

38. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled “Scope of Work,” including any attachments Exhibit B, entitled “Compensation,” including any attachments Exhibit C, entitled “Insurance Requirements,” including attachments [SIGNATURES ON FOLLOWING PAGE]

Consultant and Professional Services Agreement (Revised 01.2019) Page 12 of 12 IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.

HUMANE SOCIETY OF THE NORTH
BAY, a California non-profit corporation,
By:

Linda Overton
Board President
DATE:
(City Seal)

CITY OF VALLEJO,
a municipal corporation
By:

Andrew Murray
City Manager
DATE:

ATTEST:

By:

Dawn Abrahamson
City Clerk
APPROVED AS TO FORM:

Veronica A.F. Nebb
City Attorney
APPROVED AS TO INSURANCE:

Armond Sarkis
Risk Manager

Consultant and Professional Services Agreement (Revised 01.2019) Page 1 of 13

EXHIBIT A

SCOPE OF WORK

1. Representatives. The City Representative for this Agreement is:

Jason Ackley
Assistant to the City Manager
City Manager’s Office
555 Santa Clara Street
Vallejo CA 94590
707.648.4577
[email protected]
The Consultant’s Representative for this Agreement is:

Linda Overton
Board President
Humane Society of the North Bay
1121 Sonoma Boulevard
Vallejo, CA 94590
707.645.7905
[email protected]
All routine administrative communications between the parties will be between the above-named representatives and may be by personal delivery, mail, facsimile transmission, or electronic mail as agreed between the Consultant Representative and City’s Representative.

2. Services to be Provided. The services provided shall be as set forth in Attachment 1 of Exhibit A, attached hereto and incorporated herein by this reference.

3. Time for Performance. Consultant will perform the services as detailed in Attachment 1 of Exhibit A, ongoing, during the duration of this Agreement.

Consultant and Professional Services Agreement (Revised 01.2019) Page 2 of 13 ATTACHMENT 1 of EXHIBIT A (SCOPE OF WORK)
The Humane Society of the North Bay ("HSNB”) is a private, non-profit organization whose mission is providing lost or homeless dogs and cats medical care, shelter and nourishment; protecting dogs and cats from cruelty, neglect, and carelessness; and educating the public about animal welfare, overpopulation, and humane alternatives. This mission clearly is compatible with the need for effective and fiscally responsible animal control services for the citizens of the City of Vallejo (“City”).

HSNB believes it is crucial to maintain a positive and supportive relationship with the City and Sheriff’s Animal Control so that the community has a local facility for community members to recover missing pets, adopt new pets, and access to other humane animal services – without traveling to the Solano County Animal Care Facility.

HSNB will supplement the Solano County Sheriff’s Office Animal Control and include the following:

HSNB Services Available to the Community
•Adoptions – on-site and through mobile adoption events •Foster programs (saving lives, and decreasing the number of dogs and cats going to the Solano County Animal Care Facility)
•Reuniting lost/found dogs and cats with their owners.
•Low-cost spay/neuter and other pet care opportunities. •Microchipping.
•Dog licensing.
•Public education.
•Other pet-related community services (i.e., new owner dog training, neonatal kitten care, etc.)
•Community Cat Program (Trap/Neuter/Return) and/or feral cat assistance (feral cat spay/neuter options, vaccinations, relocation and general guidance and assistance)

Consultant and Professional Services Agreement (Revised 01.2019) Page 3 of 13 Hours of Operation
The HSNB facility will be open to the public for a minimum of six (6) hours per day, and five (5) days per week unless an emergency/disease outbreak requires a temporary closure. HSNB will communicate any necessary closures with the City of Vallejo and Sheriff’s Animal Control.

The HSNB facility may be closed to the public on the following Holidays:
•New Year’s Day
•Memorial Day
•4th of July
•Labor Day
•Thanksgiving Day & the day after Thanksgiving
•Christmas Eve & Christmas Day
•New Years Eve
Animal Control Holds/Impounded Dogs and Cats
HSNB will continue to provide humane animal services to the community, including intake of owner-surrendered dogs and cats as space allows.

1. Sheriff’s Animal Control delivers impounded City and unincorporated Vallejo dogs and cats to HSNB for the legally required holding periods with the exception of those dogs and cats requiring immediate medical attention, pursuant to Penal Code §597(f), or the animal is deemed unsafe to handle by HSNB staff. Dogs and cats requiring immediate medical care or deemed unsafe to handle by HSNB staff will be delivered by Sheriff’s Animal Control to the Solano County Animal Care Facility.

2. HSNB will allow the Sheriff’s Animal Control 24-hour access to a safe and secure location for Sheriff’s Animal Control to deliver impounded dogs and cats, vaccines, supplies and equipment free of charge to the County in a restricted section of the HSNB-leased facility. The HSNB retains the right to determine where Sheriff’s Animal Control enters and exits the facility to drop off dogs and cats.

3. HSNB will maintain a minimum of four open dog kennels for incoming dogs for impound and 2 open cat cages for incoming cats.

Consultant and Professional Services Agreement (Revised 01.2019) Page 4 of 13

4. HSNB shall provide care for the dogs in the restricted Animal Control kennels and the cats in the Animal Control cat cages for the legally required holding periods. Dogs and cats will be fed twice per day and kennels and cages will be cleaned twice per day; medications will be given as prescribed or over the counter per HSNB protocol.

5. HSNB will provide restricted Animal Control kennels and Animal Control cat cages for the legally required holding periods or up to 10 days. Unless an animal has an injury or disease, HSNB shall not hold impounded dogs and cats longer than 10 calendar days.

6. After the minimum holding period of three normal business days or up to 10 days for all impounded and surrendered dogs and cats, at its discretion, HSNB may keep dogs and cats it considers adoptable.
a) Dogs and cats deemed adoptable by HSNB shall be relocated to other “non-animal control” kennels/cages.
b) HSNB will surrender dogs and cats not accepted by HSNB for adoption, or beyond the maximum capacity of HSNB, to Sheriff’s Animal Control for transport by Sherriff’s Animal Control to the Solano County Animal Care Facility.

7. The HSNB will create and maintain appropriate records for each dog or cat brought to the shelter, including but not limited to the address and driver’s license number of the individual surrendering an animal (if available), and in the case of stray dogs and cats, the address or location/cross streets where the animal was obtained.

Specific information about each impounded animal shall be entered electronically via the shelter management software or form as approved in this agreement or via mutual agreement of the parties during both normal business and non-scheduled hours.

8. All dogs and cats taken in by HSNB will receive the following required vaccines immediately upon intake (if unable to reach an owner) unless the animal’s behavior makes it unsafe to do immediately: modified live DA2PP or DHPP and modified live Bordetella for canines; modified live FVRCP for felines.
a) Dogs and cats found in Vallejo or surrendered/dropped-off in person at HSNB by residents of Vallejo, will be vaccinated upon intake (if

Consultant and Professional Services Agreement (Revised 01.2019) Page 5 of 13 unable to reach an owner) unless the animal’s behavior as deemed by HSNB staff makes it unsafe to do immediately by HSNB prior to placing them into HSNB kennels. If the dog or cat found in Vallejo is dropped-off and is in need of immediate medical care or is deemed unsafe by HSNB staff, staff can request Sheriff’s Animal Control to transport the animal to the Solano County Animal Care Facility if the finder is unwilling or unable to do so.
b) Rabies vaccinations will be administered to dogs as directed by a licensed veterinarian prior to release to the owner, being sent to rescue or being accepted by HSNB into its adoption program unless the dog is too young, potentially pregnant or for other medical reasons that may risk the health of the dog. All such vaccinations are at the sole cost and expense of HSNB and shall not be charged to the City. HSNB may charge owners or adopters for the cost.

9. Dogs and cats under HSNB ownership/responsibility will not be adopted or returned to their owners without the required vaccinations (modified live DA2PP or DHPP and modified live Bordetella for canines; modified live FVRCP for felines). Additionally, dogs will not be permanently released without the required rabies vaccination. Due to the limited availability of an onsite veterinarian to administer rabies vaccinations, a procedure will be developed for these dogs and cats to ensure compliance with state and local law within a defined timeframe. All such vaccinations are at the sole cost and expense of HSNB and shall not be charged to the City. HSNB may charge owners or adopters for the cost.

10. The HSNB will provide flea control on all dogs and cats brought or surrendered to the HSNB.

11. Fees collected by the HSNB for owner surrenders will be kept by the HSNB for all dogs and cats the HSNB brings into the HSNB program.

12. During the period dogs and cats are at the HSNB facility, the HSNB may conduct temperament and behavior evaluations on all dogs and cats as potential adoption candidates. After the mandatory holding periods expire, HSNB maintains first right to retain any animal and place it into HSNB ownership/responsibility pending HSNB’s shelter and foster capacity.

Consultant and Professional Services Agreement (Revised 01.2019) Page 6 of 13 HSNB may also choose to release any impounded animal for Sheriff’s Animal Control to deliver to the Solano County Animal Care Facility.

13. HSNB will be responsible for the care and cost of any non-City dog or cat unless the animal is left without HSNB’s approval.

14. HSNB will maintain records to track the origin of all dogs and cats surrendered or dropped at the shelter to maintain financial accountability should those dogs and cats be transported to the Solano County Animal Care Facility.

15. HSNB shall be responsible for costs associated with surrender to the Solano County Animal Care Facility of cats and dogs already accepted into the HSNB adoption program after the stray period has ended.

16. HSNB will turn over to Sheriff’s Animal Control any dog or cat left at HSNB by Vallejo Police Department or California Highway Patrol that is on hold for a legal case.

HSNB Relationship with County Animal Control

1. No provisions of this Agreement are intended modify any agreement(s) HSNB or the City has or will make with the County, unless otherwise stated herein. In the event a conflict arises with any agreement the City or HSNB has with the County, the parties hereto will meet and confer in good faith to find a reasonable solution.

2. HSNB will make all reasonable efforts to maintain a positive working relationship with Solano Sheriff’s Animal Control. HSNB will cooperate to the fullest extent reasonably possible with Solano Sheriff’s Animal Control to avoid animal destruction, to reduce City of Vallejo sheltering expenses, and to promote adoption of Vallejo dogs and cats.

Reporting
Each annual calendar year report shall include, but not be limited to:
•Intake (Animal Control, Owner Surrender, etc.) and outcome of dogs and cats (Adoption, County Transfer, RTO, Foster, etc.)

Consultant and Professional Services Agreement (Revised 01.2019) Page 7 of 13 •Low-cost spay/neuter and other affordable opportunities provided to the Vallejo community.
•Number of animals microchipped.
•Number of dog licenses processed.
•Number of public education events conducted or participated in. •Number of feral cats processed through the Community Cat program (Trap/Neuter/Return); and/or number of feral cats spayed/neutered or provided with assistance.

Transparency
HSNB will accurately and legibly maintain all in-custody dog and cat records and documents (Animal Control Services). HSNB understands that the California Public Records Act or other applicable law may compel the disclosure or production of records relating to this Agreement. Upon reasonable request by the City, HSNB will allow City representatives access to HSNB records and documents (i.e., financial, animal, etc.) for any lawful purpose, including compliance with the California Public Records Act or any applicable law. Personnel records, attorney/client privileged documents and any other exempted material will not be disclosed to any requestor, unless disclosure of this information is compelled or warranted by law. In the event a request for HSNB records is received by the City, City will promptly notify HSNB of the receipt of the request in order to afford HSNB with an opportunity to oppose disclosure. Any opposition to the disclosure must be in writing, articulating a legal basis for nondisclosure and must occur within 10- days of notice by the City. The City attorney will consider the basis for any such opposition prior to reviewing or issuing the City’s timely response to the request for production of records.

EXHIBIT B

COMPENSATION

1. Consultant’s Compensation.

A. Services: City agrees to pay Consultant, at the rate specified below, for those services set forth in Exhibit A of this Agreement, for a total not to exceed

Consultant and Professional Services Agreement (Revised 01.2019) Page 8 of 13 Two Million Twenty-Two Thousand and Thirty-One Dollars ($2,022,031).

City shall pay Consultant in equal monthly installments, after invoicing by Consultant, with a not-to-exceed amount per Fiscal Year as below:

Fiscal Year 364320
FY 2025-2026 $ 377,071 FY 2026-2027 $ 390,269 FY 2027-2028 $ 403,928

FY 2028-2029 $ 418,066 FY 2029-2030 $ 432,698 Total - if 5 Year $ 2,022,031 Funding in this Agreement includes an annual 3.5% cost escalator.

Consultant shall notify City in writing no later than thirty (30) days before the estimated date when Consultant will have billed City the maximum payment amount permitted under this Agreement, and Consultant shall provide City with an estimate of the additional compensation required to continue providing services until the end of the fiscal year.

B. Additional Services:

1. Additional Services are those services related to the scope of Services of Consultant as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.

2. Consultant’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual Agreement between

Consultant and Professional Services Agreement (Revised 01.2019) Page 9 of 13 City and Consultant, compensation to Consultant shall not exceed the fixed fee amount.

2. Payments to Consultant.

A. Payments to Consultant shall be made within a reasonable time after receipt of Consultant’s invoice, said payments to be made in proportion to services performed. Consultant may request payment on a monthly basis. Consultant shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.

B. All invoices submitted by Consultant shall contain the following information:

1. Description of services billed under this invoice

2. Date of Invoice Issuance

3. Sequential Invoice Number

4. City’s Purchase Order Number (if issued)

5. Taxpayer Identification Number

6. Amount of this Invoice
C. Billings that do not conform to the format outlined above shall be returned to Consultant for correction. City shall not be responsible for delays in payment to Consultant resulting from Consultant’s failure to comply with the invoice format described above.

D. Unless notified otherwise, Consultant shall send the request for payment to:

Jason Ackley
Assistant to the City Manager
City Manager’s Office
555 Santa Clara Street
Vallejo, CA 94590

3. Accounting Records of Consultant. Consultant shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Consultant’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Consultant’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Consultant shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty-four (24)

Consultant and Professional Services Agreement (Revised 01.2019) Page 10 of 13 hours’ notice.

The obligations of Consultant under this section shall survive this Agreement.

4. Taxes. Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

5. Taxpayer Identification Number. Consultant shall provide City with Consultant’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

Consultant and Professional Services Agreement (Revised 01.2019) Page 11 of 13

EXHIBIT C

INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Consultant, their agents, representatives, or employees or subcontractors.

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:

A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025.

C. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

D. Professional Liability insurance appropriate to the Consultant’s profession (Errors and Omission).

2. Minimum Limits of Insurance. Consultant shall maintain limits no less than:

A. General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

Consultant and Professional Services Agreement (Revised 01.2019) Page 12 of 13 B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

C. Workers’ Compensation and Employer's Liability: $1,000,000 per accident for bodily injury or disease. If Consultant is not subject to California Workers’ Compensation requirements, Consultant shall file a completed certificate of exemption form which may be obtained from the City prior to commencing any activity authorized hereunder.

D. Professional Liability (Errors and Omission): $1,000,000 combined single limit per occurrence, and annual aggregate.

3. Deductible and Self-Insured Retention. Any deductibles or self-insured retention must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City of Vallejo, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4. Other Insurance Provisions. The general liability and automobile liability policies, as can be provided, are to contain, or be endorsed to contain, the following provisions:

A. The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents or volunteers. The insurance is to be issued by companies licensed to do business in the State of California.

B. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Vallejo, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City of Vallejo, its officers, officials, employees, agents, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

C. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its

Consultant and Professional Services Agreement (Revised 01.2019) Page 13 of 13 officers, officials, employees, agents, or volunteers.

D. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

E. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.

F. The workers’ compensation and employer’s liability policy required hereunder shall be endorsed to state that the workers' compensation carrier waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Consultant’s performance under this Agreement.

5. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.

6. Verification of Coverage. Consultant shall furnish the City with certificates of insurance and original endorsements effecting general and automobile liability insurance coverage required by this clause. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences.

7. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

8. Payment Withhold. City will withhold payments to Consultant if the certificates of insurance and endorsements required in Paragraph F, above, are canceled or Consultant otherwise ceases to be insured as required herein.

CONSENT CALENDAR 8.G.

DATE: July 22, 2025
TO: Mayor and Members of the City Council
FROM: Jason Ta, Chief of Police
SUBJECT: ADOPT A RESOLUTION RETROACTIVELY APPROVING FOUR SEPARATE BSCC PROP 47 GRANT PROGRAM MEMORANDUMS OF AGREEMENT RELATING TO PROJECT H.O.M.E. AS FOLLOWS: 1) BROKEN BY VIOLENCE, 2) DEVELOPING ORGANIZING VISIONS FOR EVERYONE, INC., 3) ON THE MOVE , 4) FIGHTING BACK

PARTNERSHIP AND APPROVAL OF A FIRST AMENDMENT TO THE MEMORANDUM

OF AGREEMENT WITH FIGHTING BACK PARTNERSHIP AND AUTHORIZING THE

CITY MANAGER TO EXECUTE THE SAME

RECOMMENDATION
Adopt a resolution to:

1. Retroactively approve four separate BSCC Prop 47 Grant Program Memorandums of Agreement relating to Project H.O.M.E.;

2. Retroactively approving the then-City Manager's execution of said Memorandums of Understanding;

3. Approve a First Amendment to the Memorandum of Agreement with Fighting Back Partnership (City contract 23-PD-197) increasing the not-to-exceed agreement by $8,323 to a total of $191,649; and

4. Authorize the City Manager to execute said First Amendment

REASONS FOR RECOMMENDATION
To ensure there is no dispute regarding compliance with necessary procedural steps, City staff respectfully requests retroactive City Council approval of the content within, and execution of, the already-executed Memorandums of Agreement relating to Project H.O.M.E. (Homeless Outreach, Mentorship, and Empowerment) with the following community-based organizations:

1. Broken by Violence (City contract 23-PD236) in the amount of $112,950,

2. Developing Organizing Visions for Everyone, Inc. (“DOVE”) (City contract 23-PD211) in the amount of $200,000,

3. Fighting Back Partnership (City contract 23-PD197) in the amount of $183,326, and

4. On the Move (City contract 23-PD184) in the amount of $200,046.

City staff also respectfully requests approval of the First Amendment to the Memorandum of Agreement with Fighting Back Partnership (“FBP”) to: (i) increase FBP’s not-to-exceed contract by $8,323 to match the $191,649 allocated to FBP in the Proposition 47 grant agreement, and (ii) reallocate FBP’s allocation to best serve the participants of Project H.O.M.E.

BACKGROUND AND DISCUSSION
In May 2022, the Vallejo Police Department (“VPD”) applied for a Proposition 47 grant from the Board of State and Community Corrections (the “Grant”) to implement Project H.O.M.E., which helps address system gaps for

Date: July 22, 2025
Subject: ADOPT A RESOLUTION RETROACTIVELY APPROVING FOUR SEPARATE BSCC PROP 47 GRANT PROGRAM MEMORANDUMS OF AGREEMENT RELATING TO PROJECT H.O.M.E. AS FOLLOWS: 1) BROKEN BY VIOLENCE, 2) DEVELOPING ORGANIZING VISIONS FOR EVERYONE, INC., 3) ON THE MOVE , 4) FIGHTING

BACK PARTNERSHIP AND APPROVAL OF A FIRST AMENDMENT TO THE

MEMORANDUM OF AGREEMENT WITH FIGHTING BACK PARTNERSHIP AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME

transitional-aged youth (ages 16-24) by establishing and sustaining a Diversion Program combined with mental health, substance abuse disorder treatment, housing, and community-based support services including life and job skills training and intensive case management. The Grant program required at least 50% of the grant funds be subcontracted to non-governmental, community-based organizations. During the Grant application process, a Proposition 47 Local Advisory Committee was created and among its members are representatives from the four organizations with which the City eventually executed Memorandums of Agreement. These organizations were also included in the City’s proposed Grant budget, which was reviewed and approved by the BSCC. VPD’s Grant application would not have been competitive if the organizations (i.e., prospective partners) were not included therein.

On September 1, 2022, VPD was awarded the Grant in the amount of $999,611, which included a $191,469 allocation for Fighting Back Partnerships ("FBP").

On October 25, 2022, via Resolution 22-179, City Council authorized acceptance of the Grant and authorized the then-City Manager “to execute any required documents or instruments to accept and implement the Grant.”

Based upon this verbiage, the four aforementioned Memorandum of Agreements were executed by the organizations and City staff, adhering to the process at that time. The City and the organizations acted upon the agreed terms. The organizations performed services and submitted invoices, and the City paid said invoices. These Agreements began in 2023 and expire in 2026. City staff respectfully requests retroactive approval of the four aforementioned Memorandums of Agreement with Broken by Violence, DOVE, FBP, and On the Move, as well as retroactive approval for the then-City Manager to execute said Agreements.

City staff also determined additional Grant funding is available for FBP. Specifically, the Grant authorized $191,469 for FBP, but the City’s Memorandum of Agreement with FBP is for $183,326, which is a difference of $8,323. Recently, FBP acquired certain non-personnel items specified in the Agreement through other sources and expressed a desire to reallocate its available Grant funding – including the additional $8,323 of available grant funds – to their personnel costs as detailed in the First Amendment. FBP believes this reallocation will allow them to better serve Project H.O.M.E. participants by allowing even more individualized care and attention. Therefore, City staff respectfully requests approval of said the First Amendment to the Memorandum of Agreement with FBP (Attachment 2 hereto) and authorization for the City Manager to execute same.

FISCAL IMPACT
There is no additional funding request. The budget for the services identified in the Memorandums of Agreement was already recognized in Fund 221 via Resolution 22-191, which amended the City’s Fiscal Year 2022-2023 budget to reflect acceptance of the Grant.

City staff respectfully requests an increase in the contract for the First Amendment with FBP by an amount of $8,323. If the council approves, the total contract will increase to a total of $191,469..

ENVIRONMENTAL REVIEW

Date: July 22, 2025
Subject: ADOPT A RESOLUTION RETROACTIVELY APPROVING FOUR SEPARATE BSCC PROP 47 GRANT PROGRAM MEMORANDUMS OF AGREEMENT RELATING TO PROJECT H.O.M.E. AS FOLLOWS: 1) BROKEN BY VIOLENCE, 2) DEVELOPING ORGANIZING VISIONS FOR EVERYONE, INC., 3) ON THE MOVE , 4) FIGHTING

BACK PARTNERSHIP AND APPROVAL OF A FIRST AMENDMENT TO THE

MEMORANDUM OF AGREEMENT WITH FIGHTING BACK PARTNERSHIP AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME

This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. 06 - Attachment 6 - Resolution CAO Stamp

2. 01 - Attachment 1 - 23-PD236 BROKEN BY VIOLENCE Memorandum of Agreement

3. 02 - Attachment 2 - 23-PD211 DEVELOPING ORGANIZING VISIONS FOR EVERYONE INC (DOVE) Memorandum of Understanding

4. 03 Attachment 3 - 23-PD197 - Fighting Back Partnership - Project HOME - $183326

5. 04 - Attachment 4 - 23-PD184 ON THE MOVE Memorandum of Agreement

6. 05 - Attachment 5 - Fighting Back Partnership - Amendment 1 - $191649

CONTACT
Jason Ta, Chief of Police
[email protected]

Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 25-____ N.C.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO
(1) RETROACTIVELY APPROVING FOUR SEPARATE BSCC PROP 47 GRANT PROGRAM MEMORANDUMS OF AGREEMENT RELATING TO PROJECT H.O.M.E.,
(2) RETROACTIVELY AUTHORIZING THE THEN-CITY MANAGER’S EXECUTION OF SAID

MEMORANDUMS OF AGREEMENT,
(3) APPROVING A FIRST AMENDMENT TO THE MEMORANDUM OF AGREEMENT WITH

FIGHTING BACK PARTNERSHIP INCREASING THE NOT-TO-EXCEED BUDGET BY $8,323 TO A TOTAL OF $191,649, AND
(4) AUTHORIZING THE CITY MANAGER TO EXECUTE SAID FIRST AMENDMENT TO THE

MEMORANDUM OF AGREEMENT WITH FIGHTING BACK PARTNERSHIP
WHEREAS, in May 2022, the Vallejo Police Department (“VPD”) applied for a Proposition 47 grant from the Board of State and Community Corrections (“BSCC”) to implement Project H.O.M.E. (Homeless Outreach, Mentorship, and Empowerment); and WHEREAS, on September 1, 2022, VPD was awarded a Prop 47 grant in the amount of $999,611 (the “Grant”), which incorporated a $191,469 budget allocation for FBP; and WHEREAS, on October 25, 2022, via Resolution 22-179, City Council authorized acceptance of the Grant and authorized the then-City Manager “to execute any required documents or instruments to accept and implement the Grant”; and
WHEREAS, based upon this verbiage, four separate Memorandum of Agreements with the following community-based organizations were executed relating to Project H.O.M.E.;

1.Broken by Violence (City contract 23-PD236) in the amount of $112,950,

2.Developing Organizing Visions for Everyone, Inc. (“DOVE”) (City contract 23-PD211) in the amount of $200,000,

3.Fighting Back Partnership (City contract 23-PD197) in the amount of $183,326, and

4.On the Move (City contract 23-PD184) in the amount of $200,046; and WHEREAS, City staff determined there was an additional $8,323 of Grant funding available for FBP; and
WHEREAS, FBP acquired certain non-personnel items listed in its Memorandum of Agreement via other sources and, therefore, FBP requests that Grant funding previously allocated to said non-personnel expenses be reallocated to its personnel expenses to best-serve the Project H.O.M.E. participants.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby retroactively approves the four separate Memorandums of Agreement with the following community-based organizations relating to Project H.O.M.E.:

1.Broken by Violence (City contract 23-PD236) in the amount of $112,950,

2.Developing Organizing Visions for Everyone, Inc. (“DOVE”) (City contract 23-PD211) in the amount of $200,000,

3.Fighting Back Partnership (City contract 23-PD197) in the amount of $183,326, and

4.On the Move (City contract 23-PD184) in the amount of $200,046.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Vallejo hereby retroactively authorizes then then-City Manager’s execution of said Memorandums of Agreement.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Vallejo hereby approves the First Amendment to the Memorandum of Agreement with Fighting Back Partnership increasing the not-to-exceed budget by $8,323 to a total of $191,649.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Vallejo hereby authorizes the City Manager to execute said First Amendment to the Memorandum of Agreement with Fighting Back Partnership.

Adopted by the City Council of the City of Vallejo at a regular meeting held on July 22, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ANDREA SORCE, MAYOR
ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK

Jun 28, 2023 9:55 AM, 1116420200
Contract and Routing Form
Date Originated:

Fin
ance Department · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4592 Department: Police Department,
Staff Contact: Caitlyn Nguyen, [email protected] Contract Type: Grant Agreement
Vendor: Broken By Violence
Contract Not to Exceed Amount: 112950.00
Contract Start Date: Sep 01, 2022 End Date: Jun 30, 2026 Authority to Contract: City Council Date to Council: Oct 25, 2022 Other Comments:

Prop 47 Grant community based organization MOU.

Attachments are uploaded for review
here: https://bit.ly/vContracts
Approved Pre-Requisition Form
Insurance
I have uploaded additional files.No














 
23-PD236

Contract and Routing Form
Signature Page
Department Initial Date Comment
Originating Department/Division
Risk Manager

Finance Department

City Attorney

City Manager

City Clerk

Return executed contract to: Bonnie Mirante














 

Jun 28, 2023 9:50 AM, 1116418366
Pre-Requisition Form

Finance Department · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4592 Department: Police Department,
Staff Contact: Caitlyn Nguyen, [email protected] Vendor: Broken By Violence
Term: Multi-year Term
Anticipated Start Date: Sep 01, 2022
Anticipated End Date: Jun 30, 2026
Anticipated Contract Type: Other: Grant Agreement
Purchasing Authority: Department Director/ACM
Total Projected Expenditure: 112950.00

Multiple Project Numbers? No, just one Multiple Account Numbers? No, just one

Description of Proposed Purchase:

Broken by Violence will serve as Prop 47 Project HOME evaluator. BBV will develop a Local Evaluation Plan after Q1, a Two-Year Preliminary Evaluation Report after Year 2, and a Final Local Evaluation Report at grant conclusion in addition to presenting an analysis of root causes of justice-involvement and/or homelessness for disenfranchised youth who experience mental illness and/or substance challenges. BBV will conduct a 12- month baseline study of participants' needs and implications of their current circumstances through monthly focus groups, SurveyMonkey surveys, and individual assessments. BBV will continue to monitor program effectiveness in Year 2 through focus groups (meeting every other month) and incorporate baseline data to ensure wellness and healing needs of the community are prioritized in group activities. At the completion of the grant, BBV will measure outcomes for participants, including overall decreases in recidivism, revictimization, substance use or mental health-related crises.

I have reviewed the city-wide contracts, expenditure and encumbrance reports to comply with the VMC.

It is existing vendor but total City-wide expenses are not anticipated to hit the cap of $100,000 in a single FY.

Competitive Process: I am exempt from having to complete a Competitive Process

Exemption Explanation:

3.20.090(A)(8) Procurements funded by grants, donations or gifts when the special conditions attached to the
grants, donations or gifts require the purchase of particular materials and/or services; Explanation for Vendor Selection:

This is a state subaward from the Board of State and Community Corrections. 













 

Other Comments:

Police Department only contract. Do not use for other services.

Uploaded documents available for review https://bit.ly/vPreReqs.

WarrantyNo















 

Pre-Requisition Signature Section

Department Comment

Delegated Signee: Bonnie Mirante
Title: Administrative Manager
E-mail: [email protected]

_
Signature Date

Route Final HTE PO to City Clerk for Contract Log















 

1 CITY OF VALLEJO
BSCC PROP 47 GRANT PROGRAM

MEMORANDUM OF AGREEMENT

WITH BROKEN BY VIOLENCE

AND THE CITY OF VALLEJO
This California Board of State and Community Corrections (BSCC) Prop 47 Grant Program Memorandum of Agreement (“Agreement”) is made at Vallejo, California, dated for reference this ____1st____day of __May______ 2023 , by and between the City of Vallejo, a California municipal corporation (”City”), and Broken By Violence (“BBV”), a community -based organization that provides resources and coping skills for bereaved families and victims of violence. City and BBV (separately “Party” and collectively “Parties”) agree as follows:

RECITALS
WHEREAS, City received funding from the BSCC Prop 47 Grant Program; and WHEREAS, City and BBV both recognize the Prop 47 program to be an excell ent opportunity to work together to benefit Vallejo residents, address urgent public safety needs in the community, and reduce violent crime; and
WHEREAS, City desires to engage Agency as a Prop 47 sub awardee and City will provide funds not to exceed $112,950 for the purpose of BBV accomplishing the scope of services described in Exhibit A. This Memorandum of Understanding (MOU) sets forth th e respective roles and responsibilities of the Parties related to the support of Prop 47 Project HOME. The Parties acknowledge that the unique circ umstances of individual cases m a y g i v e r i s e t o i s s u e s n o t addressed by this MOU, which may necessitate further discussion and agreement. This MOU meets the requirements of 29 CFR § 553.105
A. Project Description
The City shall reimburse BBV for all allowable costs and expense s incurred in providing the program (also referred to as the “Scope of Services”), as set f orth in Exhibit A of this Agreement and incorporated herein by this reference. The program, allowable costs and expenses, are agreed to by all parties. The program, allowable costs, and exp enses may be amended upon agreement of both parties.

BBV shall follow the mandatory BSCC requirements due to the interaction of City personnel, contractors, employees, volunteers and subcontractors with mino rs. BBV as the recipient, shall ensure that all personnel who have contact with minors meet the requirements set forth in Exhibit D which is attached hereto and incorporated herein by this reference. For purposes of Exhibit D, the Agency shall also be known as the recipient.

B. Project and Agreement Term
The term of this Agreement shall be effective 09/01/2022 and expire on 06/31/2026. 













 

City of Vallejo Prop 47 Grant Agreement – Broken by Violence, Inc.

C. Project Implementation

1. The City hereby grants to the Agency an amount not to exceed $112,950 on condition that the Grant Funds be expended for the eligible costs and purposes of the Project as described in Exhibit A of this Agreement and pursuant to all other terms and conditions set forth herein. The Scope of Services includes deliverables and estimated costs for each deliverable. BBV is bound hereby to complete each deliverable listed in the Scope of Services and w ill be solely responsible for fees that result from use of the Center during the term of this Agreement.

2. BBV shall complete the Project by 06/1/2026. Requests for project extensions must be in writing to the City no later than 90 days before the project end date.

3. BBV certifies that Project HOME does and will continue to comply with all laws and regulations which apply to the Project, including, but not limited to, legal requirements for construction contracts and workers’ compensation, building codes, environmen tal laws (including but not limited to the California Environmental Quality Act), health and safety codes, and disabled access laws.

4. BBV shall obtain the City’s written approval for any change or deviation from the original Scope of Services set forth in Exhibit A, including changes to any of the deliverables or costs identified therein. Any modification to the Project or Scope of Services must also comply with all current laws and regulations and all other requirements of this Agreeme n t , a n d t h e P r o j e c t m u s t b e completed with available funding from the Agency and funds provided under this Agreement.

Any request for changes or deviations to the Scope of Services shall be requested in writing to the City. The City shall review any request for changes or devi ations presented therein and promptly notify the Agency of the City’s decision.

6. All actions and approvals required to be taken by the City u nder this Agreement shall be approved by either the City Council, the City Manager or his/her designee.

7. BBV will conduct pre-program assessments and provide the Cit y with programmatic data throughout the term of this Agreement so that the City can eval uate program successes and impacts.

8. The City will collect crime and arrest data for the location s listed above to analyze crime rates and program impacts throughout the term of this Agreement.

D. Project Costs, Requests for Payment, Advances

1. BBV agrees to use all Grant Funds provided by the City, under the terms of this Agreement, solely for the Project herein described.

2. Grant Funds provided to the Agency under this Agreement shall be disbursed for eligible costs within 30 days of the Agency submitting quarterly invoices for costs associated with the Project to the City.

4. Grant Funds under this Agreement must be expended within the term of this Agreement. 













 

City of Vallejo Prop 47 Grant Agreement – Broken by Violence, Inc.

5. Except as otherwise provided herein, Agency shall expend Gra nt Funds only in the manner described herein.

6. City will not pay for Project costs with any other grants.

7. Regardless of any other provi sions herein, City shall not pr ovide payment to the Agency in excess of the Agency’s actual Prop 47 Program expenses. Further more, the City shall not reimburse the Agency for expenses that exceed the amount allocated to the Agency.

8. The Agency is liable for repayment of disallowed costs. Disa llowed costs may be identified through audits, monitoring, or other means. The Agency shall be afforded the opportunity to respond to any adverse findings which may lead to disallowed costs.

E. Payment Process and Documentation

1. All Requests for Payments must be submitted using a complete d Request for Payment Form attached as Exhibit B which is incorporated herein by this refe rence. This form must be accompanied by 1) an itemized list of all expenditures according to Project Budget Categories, and 2) supporting documentation that clearly identifies the expenditure(s) in relation to the Project Budget Categories set forth in Exhibit A. Payment requests may not be submitted more often than quarterly.

2. If the Request for Payment Form is incomplete, inadequate or inaccurate, the City may withhold all or a portion of the payment request until all required information is received or corrected. Any penalties whatsoever imposed on the Agency by a government agen cy or a contractor for any reason whatsoever are the responsibility of the Agency and are not reimbursable under this Agreement.

F. Project Review and Documentation.

The Agency shall submit progress reports as described in Exhibit C which is incorporated herein by this reference.

G. Subrecipient Monitoring
The Agency shall perform all monitoring and reporting requireme nts of subrecipients, if any, in accordance with 2.CFR.200. Details regarding the subrecipient m onitoring plan are set forth in Exhibit E which is incorporated herein by this reference.

H. Project Termination

1. Prior to the completion of the Project, either Party may ter minate this Agreement by providing the other Party with thirty (30) days’ written notice.

2. If the City terminates this Agreement prior to the project c ompletion date stated in Section B, the Agency shall take all reasonable measures to prevent further costs to the City hereunder. The City shall be responsible for any reasonable and non-cancelable obligations incurred by the Agency under this Agreement prior to the date of the notice to terminate, but only up to the undisbursed balance of funding authorized in this Agreement and only for authorized expenses.

I. Financial Records














 

City of Vallejo Prop 47 Grant Agreement – Broken by Violence, Inc.

1. BBV shall establish an official file for the Project. The file shall contain adequate documentation of all actions that are taken with respect to the Project.

2. BBV shall keep separate and complete accounting records for receipt, deposit, and payment of all Project funds, including interest.

3. BBV agrees that adequate supporting documentation shall be maintained in sufficient detail to provide an audit trail which will permit tracing transactions f rom support documentation to the accounting records to the financial reports and billings.

4. BBV shall maintain books, records, documents, and other evidence sufficient to reflect properly the amount, receipt, and disposition of all Project funds, including non-City funds, interest earned, and any matching funds by the Agency and the total cost of the Project. Time and effort reports shall also be required for consultants and contractors. Adequate supporting documentation shall be maintained by consultants and contractors in sufficient detail to provide an audit trail which will permit tracing transactions from the invoices to the financial statement, to the accounting records, and to the supporting documentation.

5. BBV shall use applicable Generally Accepted Accounting Principles, unless otherwise agreed to by the City.

J. Audit Requirements
The City reserves the right to call for a program audit or a fi nancial audit at any time during the term of this Agreement and for two years following termination of this Agreement. Within ten (10) working days of a request by the City, BBV shall furnish, at its own expense, legible copies of all materials deemed pertinent to the request. At any time, the Ci ty may disallow all or part of the cost of any activity or action which it determines to be out of c o m p l i a n c e w i t h t h e t e r m s a n d conditions of this Agreement.

K. Assignment
Except as expressly provided by written agreement between the Parties, this Agreement is not assignable by BBV either in whole or in part.

L. No Agency Agreement
In carrying out this Agreement, BBV and its agents and employees shall be deemed to be acting in an independent capacity with respect to the City, and not as the officers, employees, or agents of the City or the State.

M. Liability and Insurance

1. BBV shall defend, indemnify, and save harmless the City (inc luding its inspectors, project managers, trustees, officers, elected officials, appointed offi cials, agents, members, employees, affiliates, consultants, subconsultants, volunteers and representatives), and each of them, of and from any and all claims, demands, suits, causes of action, damages, costs, expenses, attorneys' fees, losses, or liability, in law or in equity, of every kind and nature whatsoever arising out of, or 













 

City of Vallejo Prop 47 Grant Agreement – Broken by Violence, Inc.

in connection with, BBV’s operations to be performed under this Agreement, including, but not limited to:

A. Personal injury (including, but not limited to, bodily injury , emotional injury or distress, sickness, or disease) or death to persons, including, but not l imited to, any employees or agents of the Agency, the City, or any subcontractor, or damage to property of anyone including the work itself (including loss of use thereof), caused or alleged to be caused in whole or in part by any negligent act or omission of BBV, the City, or anyone directly or indirectly employed by them, or anyone for whose acts they may be liable;
B. Penalties threatened, sought, or imposed on account of the vi olation of any law, order, citation, rule, regulation, standard, ordinance, or statute, caused by the action or inaction of BBV; C. Alleged infringement of any pat ent rights which may be brought arising out of BBV’s work; D. Claims and liens for labor performed or materials used or fur nished to be used on the job, including all incidental or consequential damages from such claims or liens; E. BBV’s failure to fulfill any of the covenants set forth in th is Agreement; F. Failure of BBV to comply with the provisions of this Agreemen t relating to insurance; and, G. Any violation or infraction by BBV of any law, order, citation, rule, regulation, standard, ordinance, or statute in any way relating to the occupational, health, or safety of employees.

The indemnities set forth in this section shall not be limited by the insurance requirements set forth in this Agreement.

BBV's indemnification of the City will not include indemnificat ion for claims which arise as the result of the active negligence of the City, or the sole negligence or willful misconduct of the City, its agents, servants or independent contractors who are directly responsible to the City, or for defects in design furnished by such persons.

The indemnification provisions set forth above shall survive the termination of this Agreement.

2. Insurance shall conform to the following requirements: the Agency shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the perform ance of the work hereunder by the Agency, its agents, representatives, employees, volunteers or subcontractors. Such insurance shall not be construed to relieve BBV of any liability in excess of such coverage.

A. Minimum Scope of Insurance Coverage shall be at least as broa d as:

1. Insurance Services Office form number GL 0002 (Ed. 1/73) cove ring Comprehensive General Liability and Insurance Services Office from number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office C ommercial General Liability coverage ("occurrence" form CG 0001).














 

City of Vallejo Prop 47 Grant Agreement – Broken by Violence, Inc.

2. Insurance Services Office form number CA 0001 (Ed. 1/78) covering Automobile Liability, code 1 "any auto" and endorsement CA 0025.

3. Workers' Compensation insurance as required by the Labor Code of the State of California and Employers Liability insurance.

B. Minimum Limits of Insurance
BBV shall maintain limits no less than:

1. General Liability: $2,000,000 combined single limit per occu rrence for bodily injury, personal injury and property damage. If Commercial General Lia bility Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.

3. Workers' Compensation and Employers Liability: Workers' comp ensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.

C. Deductibles and Self Insured Retention
Any deductibles or self-insured retention must be declared to a nd accepted by the City. At the option of the City, either the insurer shall reduce or eliminat e such deductibles or self-insured retention as respects the City, its officers, officials, elected officials, appointed officials, employees and volunteers; or the Agency shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain the following provisions:

1. General Liability and Automobile Liability Coverage
i. The City, its officers, officials, elected officials, appoint ed officials, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Agency, including the insured's general supervision of the Agency; products and completed operations of the Agency, premises owned, occupied or used by the Agency. The coverage shall contain no special limitations on the scope of p rotection afforded to the City, its officers, officials, elected officials, appointed officials, employees or volunteers. ii. The Agency's insurance coverage shall be primary insurance a s respects the City, its officers, officials, elected officials, appointed officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, elected officials, appointed officials, employees or volunteers shall be excess of the Agency's insurance and shall not contribute with it.














 

City of Vallejo Prop 47 Grant Agreement – Broken by Violence, Inc.

iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, elected officials, appointed officials, employees or volunteers.
iv. BBV's coverage applies separately to each insured against wh om claim is made or suit is brought, except with respect to the limits of the insurer's liability.

2. Workers' Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation agai nst the City, its offi cers, officials, elected officials, appointed officials, employees and volunteer s for losses arising from work performed by the Agency for the City.

3. All Coverage
Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice has been given to the City.

E. Acceptability of Insurers
Insurance is to be placed with insurers with a Best's rating of no less than A:VII.

F. Verification of Coverage
Agency shall furnish the City with certificates of insurance and with original endorsements effecting coverage required by this section. The certificates and endors ements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements are to be received and accepted b y the City before work commences. The City reserves the right to require complete, ce rtified copies of all required insurance policies, at any time.

G. Subcontractors
The Agency shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All cove rage for subcontractors shall be subject to all of the requirements stated herein.

The Agency shall ensure that all subcontractors include the City as additional insured.

N. Nondiscrimination
The Agency shall not discriminate against any person on the bas is of sex, race, color, ancestry, religious creed, national origin, physical disability, mental disability, medical condition, age, marital status, military status, sexual orientation or gender selection in the performance of the services set forth in this Agreement.

O. Severability
If any provision of this Agreement or the application thereof is held invalid, that invalidity shall not 













 

City of Vallejo Prop 47 Grant Agreement – Broken by Violence, Inc.

affect other provisions or applications of this Agreement which can be given effect without the invalid provision or application, and to this end the provisions of this Agreement are severable.

P. Waiver
No term or provision hereof will be considered waived by either Party, and no breach is excused or consented to by either Party, unless such waiver or consent is in writing and signed on behalf of the Party against whom the waiver is asserted. No express or implied consent by either Party to, waiver of, or failure of a Party to enforce its rights with respect to a breach by the other Party shall constitute consent to or, waiver of any subsequent or other breach by the other Party.

Q. Time of the Essence
Time is of the essence with respect to the Completion Date as s et forth in Section B of this Agreement. With respect to all other dates set forth herein, t he Agency shall use its best efforts to accomplish the tasks by the specified dates.

R. Amendment
This Agreement may be amended by mutual agreement in writing be tween the Parties. Any request by the Agency for amendments must be in writing stating the amendment request and reason for the request. The Agency shall make requests in a timely manner and in no event less than thirty (30) days before the effective date of the proposed amendment.

S. Notices
All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

City: Bonnie Mirante
Administrative Manager
Vallejo Police Department
111 Amador Street
Vallejo, CA 94590
(707) 648-5565
[email protected]
Agency: Ebony Antoine-Rojas
Broken by Violence
P.O. Box 359
Fairfield, CA 94534
T. List of Exhibits
Exhibit A – Scope of Services
Exhibit B – Request for Payment Form
Exhibit C – Progress Report Form
Exhibit D – Determination of suitability required, in advance, for certain individuals who 













 

City of Vallejo Prop 47 Grant Agreement – Broken by Violence, Inc.

may interact with participating minors
Exhibit E - Subrecipient Monitoring Plan
U. Entire Agreement
This Agreement, and the attached exhibits, constitute the entir e Agreement between the parties hereto relating to the Project and may not be modified except b y an instrument in writing signed by the parties hereto.
(signatures on next page)














 

City of Vallejo Prop 47 Grant Agreement – Broken by Violence, Inc.

IN W
ITNESS WHEREOF, the parties have entered into this Agreement on the day and year first hereinabove appearing.

BROKEN BY VIOLENCE, INC. CITY OF VALLEJO
By: Ebony Antoine

EBONY ANTOINE-ROJAS
Executive Director
DATE: May 1, 2023_________________
11718555_______________________
Vallejo Business License #
(City Seal)
By:

MICHAEL MALONE
City Manager
DATE: _________________
ATTEST:
_______________________________
DAWN G. ABRAHAMSON
City Clerk
APPROVED AS TO CONTENT:
________________________________

JASON TA
Chief of Police
________________________________
APPROVED AS TO FORM:

VERONICA A. F. NEBB
City Attorney
APPROVED AS TO INSURANCE:
________________________________

ARMOND SARKIS
Risk Manager














 

City of Vallejo Prop 47 Grant Agreement – Broken by Violence, Inc.

EXHIBIT A

BROKEN BY VIOLENCE

SCOPE OF SERVICES
A. Program Description:

Broken by Violence will serve as Prop 47 Project HOME evaluator . BBV will develop a Local Evaluation Plan after Q1, a Two-Year Preliminary Evaluation Rep ort after Year 2, and a Final Local Evaluation Report at grant conclusion in addition to pres enting an analysis of root causes of justice-involvement and/or homelessness for disenfranchised youth who experience mental 













 

City of Vallejo Prop 47 Grant Agreement – Broken by Violence, Inc.

illness and/or substance challenges. BBV will conduct a 12-month baseline study of participants' needs and implications of their current circumstances through m onthly focus groups, SurveyMonkey surveys, and individual assessments. BBV will cont inue to monitor program effectiveness in Year 2 through focus groups (meeting every other month) and incorporate baseline data to ensure wellness and healing needs of the commu nity are prioritized in g roup activities. At the completion of the grant, BBV will measure ou tcomes for participants, including overall decreases in recidivism, revictimization, substance use or mental health-related crises.

B. Program Budget:

Year 1 Year 2 Year 3 Total
Professional
Services
Contract
37,650 37,650 37,650
Breakdown of budget costs - to be amended as necessary throughout the grant period, and MOU will be updated and executed accordingly.

EXHIBIT B

REQUEST FOR PAYMENT
“Quarterly Financial Status Reports” will be due quarterly and act as a request for payment. The City will email the Agency an excel file for this mandatory reporting along with the schedule of due dates for each reporting period. Information regarding financia l reports and reimbursements should be emailed to [email protected].














 

City of Vallejo Prop 47 Grant Agreement – Broken by Violence, Inc.

Sample Report Format:

EXHIBIT C

PROGRESS REPORT














 

City of Vallejo Prop 47 Grant Agreement – Broken by Violence, Inc.

Progress reports are due quarterly and will be developed and discussed as a part of the City and BBV’s participation in the Prop 47 Local Advisory Committee.















 

City of Vallejo Prop 47 Grant Agreement – Broken by Violence, Inc.

EXHIBIT D
Determination of suitability required, in advance, for certain individuals who may interact with participating minors

1. Advance determination regarding suitability. The recipient ( and any subrecipient at any tier) may not permit any covered individual to interact with any participating minor in the course of activities under the award, unless the recipient or subrecipien t first has made a written determination of the suitability of that individual to interact with participating minors, based on current and appropriate information as described in paragraph 3.E., and taking into account the factors and considerations described in paragraph 4.

2. Updates and reexaminations
A. The recipient (or subrecipient) must, at least every five ye ars, update the searches described in paragraph 3.E.1. and 2., reexamine the covered individual's suitability determination in light of those search results, and, if appropriate, modify or withdraw that determination.

B. The recipient also must reexamine a covered individual's sui tability determination upon learning of information that reasonably may suggest unsuitability and, if appropriate, modify or withdraw that determination.

3. Definitions
A. "Covered individual" means any individual (other than a participating minor, as defined in this condition, or a client of the re cipient (or subrecipient)) who is expected, or reasonably likely, to interact with any participating minor (other than the individual's own minor children). A covered individual need not have any particular employment status or legal relationship with the recipient (or subrecipient). Such an individual might be an employee of a recipient (or subrecipient), but also might be (for example) a consultant, contractor, employee of a contractor, trainee, volunteer, or teacher.

B. "Participating minor." All individuals under 18 years of age within the set of individuals described in the scope section of this condition as it appears on the award document are participating minors.

C. "Interaction" includes physical contact, oral and written communication, and the transmission of images and sound and may be in person or by electronic (or similar) means. But "interaction” does not include--
(1) brief contact that is both unexpected by the recipient (or subrecipient) and unintentional on the part of the covered individual -- such as might occur when a pos tal carrier delivers mail to an administrative office.
(2) personally-accompanied contact -- that is, infrequent or occasional contact (for example, by someone who comes to make a presentation) in the presence of an accompanying adult, pursuant to written policies and procedures of the recipient (or subrecipient) that are designed to ensure that -- throughout the contact -- an appropriate adult who has been determined to be suitable pursuant to this condition will closely and personally accompany, and remain continuously within view and earshot of, the covered individual.














 

City of Vallejo Prop 47 Grant Agreement – Broken by Violence, Inc.

D. "Activities under the award." Whether paid for with federal funds from the award, "matching” funds included in the OJP-approved budget for the award, or "program income" for the award as defined by the (DOJ) Part 200 Uniform Requirements), activities under the award include both-- (1) activities carried out under the award by the recipient (or subrecipient); and (2) actions taken by an entity or individual pursuant to a procurement contract under the award or to a procurement contract under a subaward at any tier.

E. "Current and appropriate information"
In addition to information resulting from checks or screening r equired by applicable federal, state, tribal, or local law, and/or by the recipient's (or subr ecipient's) written policies and procedures, current and appropriate information includes the results of all required searches listed below, each of which must be completed no earlier than s ix months before the determination regarding suitability.
(1) Public sex offender and child abuse websites/registries A search (by current name, and, if applicable, by previous name(s) or aliases), of the pertinent and reasonably- accessible federal, state, and (if applicable) local and tribal sex offender and child abuse websites/public registries, including--
(a) the Dru Sjodin National Sex Offender Public Website (www.nsopw.gov); (b) the website/public registry for each state (and/or tribe, if applicable) in which the individual lives, works, or goes to school, or has lived, worked, or gone to school at any time during the past five years; and
(c) the website/public registry for each state (and/or tribe, if applicable) in which the individual is expected to, or reasonably likely to, interact with a participating minor in the course of activities under the award.
(2) Criminal history registries and similar repositories of criminal history records For each individual at least 18 years of age who is a covered i ndividual under this FY 2019 award, a fingerprint search (or, if the recipient or subrecipient documents that a fingerprint search is not legally available, a name-based search, using current and, if applicable, previous names and aliases) -- encompassing at least the time period beginning five calendar years preceding the date of the search request -- of pertinent state (and, if applicable, local and tribal) criminal history registries or similar repositories, including-- (a) the criminal history registry for each state in which the individual lives, works, or goes to school, or has lived, worked, or gone to school at any time during the past five years; and (b) the criminal history registry for each state in which he or she is expected to, or reasonably likely to, interact with a participating minor in the course of activities under the award.

4. Factors and considerations in determinations regarding suitability In addition to the factors and considerations that must or may be considered under applicable federal, state, tribal, or local law, and under the recipient's (or subrecipient's) written policies and procedures, in making a determination regarding suitability, the recipient (or subrecipient) must 













 

City of Vallejo Prop 47 Grant Agreement – Broken by Violence, Inc.

consider the current and appropriate information described in paragraph 3.E.

In particular (unless applicable law precludes it), with respect to either an initial determination of suitability or a subsequent reexamination, the recipient (or subrecipient) may not determine that a covered individual is suitable to interact with participating minors in the course of activities under the award if the covered individual--
A. Withholds consent to a criminal history search required by this condition.

B. Knowingly makes (or made) a false statement that affects, or is intended to affect, any search required by this condition.

C. Is listed as a registered sex offender on the Dru Sjodin National Sex Offender Public Website;
D. To the knowledge of the recipient (or subrecipient), has been convicted -- whether as a felony or misdemeanor -- under federal, state, tribal, or local law of any of the following crimes (or any substantially equivalent criminal offense, regardless of the sp ecific words by which it may be identified in law):
(1) sexual or physical abuse, neglect, or endangerment of an individual under the age of 18 at the time of the offense;
(2) rape/sexual assault, including conspiracy to commit rape/sexual assault; (3) sexual exploitation, such as through child pornography or sex trafficking; (4) kidnapping;
(5) voyeurism; or
E. Is determined by a federal, state, tribal, or local government agency not to be suitable.

5. Administration; rule of construction
A. The requirements of this condition are among those that must be included in any subaward (at any tier), and must be monitored. They apply as of the date of acceptance of this award, and throughout the remainder of the period of performance.

B. The recipient is to contact the DOJ awarding agency with any questions regarding the requirements of this condition and must not allow a covered individual to interact with a participating minor until such questions are answered.

C. Award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition, provided that such funds would not supplant non-federal funds that would otherwise be available for such costs.

D. Nothing in this condition shall be understood to authorize o r require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal, state, tribal, or local law, including any applicable civil rights or nondiscrimination law.

More information found at: https://www.ojp.gov/funding/explore/interact-minors















 

City of Vallejo Prop 47 Grant Agreement – Broken by Violence, Inc.

EXHIBIT E
Subrecipient Monitoring Plan
The City of Vallejo will be responsible for collecting, aggrega ting, and submitting all required reports and performing necessary subrecipient monitoring activities to ensure Project HOME is compliant with all relevant federal guidelines, including Prop 47 program guidance and BSCC requirements.














 



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City of Vallejo
Request for Waiver
Workers' Compensation Insurance Requirement
(Grantee/Volunteers)
Legal Name(of volunteer or Grantee):

Address:

Email Address:

City of Vallejo Grant or Project Name:

Grantee Name (Name of the Entity, or Grantee as an individual):

Email Address:

City Reference
City Agency Contact Name/Telephone
Document Reference: Any work performed on City Premises? Yes No (bid, grant agreement, contract, job no., location, etc.) Nature of work to be performed for the Grantee or the City:

Declaration:

With respect to the above-mentioned grantee, I hereby warrant that the grantee has no employees other than the owners, officers, directors, partners or other principals who have elected to be exempt from Worker's Compensation coverage in accordance with California law. I further warrant that I understand the requirements of Section 3700 et seq. of the California Labor Code with respect to providing Worker's Compensation coverage for any employees of the above mentioned grantee. If the grantee shall ever hire a subcontractor to perform this grant agreement or any portion thereof, and the subcontractor has employees, then the grantee shall require its subcontractor to obtain Workers' Compensation Insurance Coverage, or the grantee shall obtain Workers' Compensation Coverage for that subcontractor's employees. I agree to comply with the code requirements and all other applicable laws and regulations regarding workers’ compensation, payroll taxes, FICA and tax withholding and similar employment issues. I further agree to defend, indemnify and hold the City of Vallejo harmless form any and all claims, loss and liability which may arise from the failure of the above-mentioned grantee to comply with any such laws or regulations. I therefore request that the City of Vallejo waive its requirement for evidence of Workers' Compensation insurance in connection with the above-referenced grant agreement and work.

Signature
Grantee or Volunteer
Title (if any)
Date
6/23/2023
Ebony Antoine
840 East Travis Blvd #308 Fairfield CA 94533
[email protected]
Project HOME
Broken By Violence
[email protected]
Executive Director














 

06/21/2023
All-Cal Insurance Agency
505 Vernon Street
Roseville CA 95678
Mike Esparza
(916) 784-9070 (916) 784-0158
[email protected]
Broken By Violence
1652 West Texas St, Suite 270
Fairfield CA 94533
Great American Assurance Company 26344
Great American Alliance Insurance Company 26832
CL2362012952
A
Abuse or Molestation Coverage
$1,000,000 / $2,000,000 Y MAC 5180637 00 06/15/2023 06/15/2024 1,000,000
100,000
5,000
1,000,000
2,000,000
2,000,000
Professional Liability 1 million / 2 Million
A MAC 5180637 00 06/15/2023 06/15/2024
1,000,000
B
10,000
UMB 5180638 00 06/15/2023 06/15/2024
1,000,000
1,000,000
The City of Vallejo, its officers, officials, elected officials, appointed officials, employees and volunteers are named additional insured regarding the operations of the named insured under their agreement per Form CG 89 70.

Vallejo Police Dept Attn: Bonnie Mirante, Admin Manager 111 Amador Street
Amador CA 94590

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$PROPERTY DAMAGE

BODILY INJURY
(Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOSAUTOS ONLY

NON-OWNED

SCHEDULEDOWNED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-

STATUTE
PER

LIMITS(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY)

POLICY EFF

POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR

CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE

DAMAGE TO RENTED
$PREMISES (Ea occurrence)

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PRO-

JECT LOC

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY














 

CG 89 70 ( E d . 11/14) (Page 1 of 12)
CG 89 70 ( E d . 11/14)
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ ITCAREFULLY.

SIGNATURE GENERAL LIABILITY BROADENING ENDORSEMENT
This Endorsement modifies and is subject to the insurance providedunder the following form:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
The following extension only applies in the event that no other specific coverage for the indicated loss exposure is provided under this Policy. If other specific coverage applies, the terms, conditions and limits of that Coverage are the exclusive coverage applicableunder this Policy,unless otherwise noted in this Endorsement. This is a summary of the various additional coverages and coverage modifications provided by this Endorsement. For complete details on specific coverages, consult the actual policy wording.

Coverage Description Limit of Insurance Page
Non-Owned Aircraft Included 2
Non-Owned Watercraft Included 2
Bodily Injury - Mental Injury, Mental Anguish, Humiliation or Shock Included 3 Medical Payments $ 20,000 3
Damage to Premises Rented to You $ 1,000,000 3
Supplementary Payments - Bail Bonds $ 3,000 4
Supplementary Payments - Loss of Earnings $ 1,000 per day 4 Newly Formed or Acquired Organizations Included 4
Unintentional Failure to Disclose Hazards Included 5
Knowledge of Occurrence, Claim or Suit Included 5
Property Damage Liability - Elevators Included 5
Property Damage Liability - Borrowed Equipment Included 5 Liberalization Clause Included 6
Amendment of Pollution Exclusion(Premises) Included 6
Limited Property Damage to Property of Others $ 5,000 6 Additional Insured - Manager or Lessor of Premises Included 7 * S1 * 06/20/2023 * MAC 5180637 00 GREAT AMERICAN ASSURANCE COMPANY *D/B* 225319887 227065














 

CG 89 70 ( E d . 11/14) (Page 2 of 12)
Coverage Description Limit of Insurance Page
Additional Insured - Funding Sources Included 7
Additional Insured - ByContract Included 8
Primary and Non-Contributory Additional Insured Extension Inc luded 10 Additional Insureds - Protection of Your Limits Included 10 Blanket Waiver o f Transfer o f Rights o f Recovery Against Others Included to Us (Subrogation) 11
Property Damage Extension With Voluntary Payments $ 1,000/$ 5,000 11 Who Is An Insured - Fellow Employee Extension - Management Included Employees 12
Broadened Personal and Advertising Injury Included 12
A. Non-Owne d Aircraft
Under paragraph 2. Exclusions of SECTION I - COVERAGE A - Bodily Injury and Property Damage Liability , exclusion g. Aircraft, Auto or Watercraftdoes not apply to an aircraft provided:

1. it is not owned by any insured;

2. it is hired, chartered or loaned with a trained paid crew;

3. the pilot in command holds a currently effective certificate, issued by the duly constituted authority of the United States of America or Canada, designating him or her a commercial or airline pilot; and

4. it is not being used to carry persons or property for a charge.

However, the insurance afforded by this provision does notapply if there is available to the Insured other valid and collectible insurance, whether primary, excess (other than insurance written to apply specifically in excess of this Policy), contingent or on any other basis, thatwould also apply to the loss covered under this provision.

B. Non-Owned Wat ercraft
Under paragraph 2. Exclusions of SECTION I - COVERAGE A - Bodily Injury and Property Damage Liability , subparagraph (2) of exclusion g. Aircraft, Auto or Watercraft is replaced by the following:

This exclusion does notapply to:
(2) A watercraft you do not own that is:
(a) less than 60 feet long; and
* S1 * 06/20/2023 * MAC 5180637 00 GREAT AMERICAN ASSURANCE COMPANY *D/B* 225319887 227065














 

CG 89 70 ( E d . 11/14) (Page 3 of 12)
(b) not being used to carry persons or property for a charge.

C. Bodily Injury - Mental Injury, Mental Anguish, Humiliation or Shock Under SECTION V - DEFINITIONS, Definition 3. is replaced by the following:

3. "Bodily Injury" means physical injury, sickness, or disease, including death of a person. "Bodily Injury" also means mentalinjury, mental anguish, humiliation, or shock if directly resulting from physical injury, sickness, or disease to that person.

D. Medical Payments
If Coverage C Medical Payments is not otherwise excluded, the Medical Payments provided by this Policy are amended as follows:

The Medical Expense Limit in paragraph7. of SECTION III - LIMITS OF INSURANCEis replaced by the following Medical expense Limit:

The Medical Expense Limitprovided by this Policy shall be the greater of:
a. $ 20,000; or
b. the amount shown in the Declarations for Medical Expense Limit This provision 7. is subject to all the terms ofSECTION III - LIMITS OF INSURANCE.

E. Damage to Premises Rented to You
If Damage to Premises Rented to You is not otherwise excluded from this Coverage Part:

1. Under paragraph 2. Exclusions of SECTION I - COVERAGE A - Bodily Injury andProperty Damage Liability :

3. The last paragraph of paragraph2. Exclusions is deleted in its entirety and replaced by the following:

Exclusions c. through n. do not apply to damage by fire, lightning, explosion, smoke, leakage from an automatic fire protection system or water to premises while rented to you or temporarily occupied by you with permission of the owner. A s eparate Limit of Insurance applies to this coverage as described inSECTION III - LIMITS OF INSURANCE.

However, this insurance does not apply to damage to premiseswhile rented to you, or temporarily occupied by you with the permission of the owner, caused by:
i. rupture, bursting, or operation of pressure relief devices; ii. rupture or bursting due to expansion or swelling of the contents of anybuilding or structure, caused by or resulting from water;
iii. explosion of steam boilers, steampipes, steam engines, or steam turbines; or iv. flood

2. Paragraph 6. Under SECTION II
I - LIMITS OF INSURANCE is deleted in its entirety and
replaced with the following:
* S1 * 06/20/2023 * MAC 5180637 00 GREAT AMERICAN ASSURANCE COMPANY *D/B* 225319887 227065














 

CG 89 70 ( E d . 11/14) (Page 4 of 12)

6. Subject to paragraph 5. above, the most we will pay under Coverage A for damages because of "property damage" to any one premises,while rented to you, or in the case of damage caused by fire, lightning, explosion, smoke, leakage from automatic fire protection system or water while rented to you or temporarily occupied by you with the permission of the owner, for all such damage caused by fire, lightning, explosion, smoke, leakage from automatic fire protection systems or water proximately caused by the sameevent, whether such damage results from fire, lightning, explosion, smoke, leakage from automatic fire protection systems or water or any combination of the six, is thehigher of $1,000,000 or the amount shown in the Declarations for the Damage to Premises Rented to You Limit.

3. Under SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, subsection 4. Other Insurance, paragraph b. Excess Insurance where the words "Fire insurance" appear they are changed to "insurance for fire, lightning, explosion, smoke, leakage from an automatic fire protection system or water."

4. As regards coverage provided by this provision I. Damage to Premises Rented to You- paragraph 9.a. of Definitions is replaced with the following:

9. a. a contract for a lease o f premises.However, that portion of the contract for alease o f premises that indemnifies any person or organization for damage by fire, lightning, explosion, smoke, leakage from automatic fire protection systems or wate rt o premises while rented to you or temporarily occupied by you with the permission of the owner is not an "insured contract";
F. Supplementary Payments

1. In the Supplementary Payments - Coverages A and B provision, paragraph 1.b. is replaced with:
b. Up to $ 3,000 for the cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish thesebonds.

2. Paragraph 1.d. is replaced by the following:
d. All reasonable ex penses incurred by the Insured at our request to assist us in the investigation or defense of the claim or "suit," including actual loss of earnings up to$ 1,000 a day because of time o f f work.

G. Newly Formed or Acquired Organizations
Paragraph 3. of SECTION II - WHO IS AN INSUREDis replaced by the following:

3. Any organization you newly acquire or form and over which you maintain ownership or majority interest, will qualify as a named insured if there is no other similar insurance available to that organization. However:
a. coverage under this provision is afforded only until the expiration of thepolicy period in which the entity was acquired or formed by you;
b. coverage A does not apply to "bodilyinjury" or property damage that occurred before you acquired or formed the organization; and
c. coverage B does not apply to "personal and advertisinginjury" arising out of an offense committed before you acquired or formed the organization. * S1 * 06/20/2023 * MAC 5180637 00 GREAT AMERICAN ASSURANCE COMPANY *D/B* 225319887 227065














 

CG 89 70 ( E d . 11/14) (Page 5 of 12)
d. records and descriptions of operations must be maintained by the first named insured.

No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limitedliability company that is not shown as a named insured in the Declarations or qualifies as an insured under this provision.

H. Unintentional Failure to Disclose Hazards
Under SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, the following is added to Condition 6. Representations:

Failure of the Insured to disclose all hazards existing as of the inceptiondate of this Policy shall not prejudice the insurance with respect to the coverage afforded by this Policy, provided such failure or omission is not intentional on the part of the Insured.

I. Knowledge of Occurrence, Claim or Suit
Under SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, the following is added to Condition 2. Duties in the Event of Occurrence, Offense , Claim or Suit:

Knowledge of any occurrence, claim, or suit by any agent, servant or employee o f the Named Insured does not in itself constitute knowledge by the Insuredunless notice o f suchinjury, claim or suit shall havebeen received by:
a. you, if you are an individual;
b. a partner, if you are a partnership
c. an executive officer or insurance manager, if you are a corporation.

J. Property Damage Liability - Elevators

1. Under paragraph 2. Exclusions of SECTION I - COVERAGE A - Bodily Injury andProperty Damage Liability , subparagraphs (3), (4) and (6) of exclusion j. Damage to Propertydo not apply if such property damage results from the use of elevators.

2. The following is added toSECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, Condition 4. Other Insurance, paragraphb. Excess Insurance:

The insurance afforded by this provision of this Endorsement is excess over any property insurance, whether primary, excess, contingent or on any other basis.

K. Property Damage Liability - Borrowed Equipment

1. Under paragraph 2. Exclusions of SECTION I - COVERAGE A - Bodily Injury andProperty Damage Liability , subparagraph (4) of exclusion j. Damage to Property does not apply to "property
damage" to borrowed equipment while not being used to performoperations at a job site.

2. The following is added to SECTION IV - COMMERCIAL GENERAL LIABILITY Conditions , Condition 4. Other Insurance, paragraphb. Excess Insurance:

The insurance afforded by this provision of this Endorsement is excess over any property insurance, whether primary, excess, contingent or on any other basis. * S1 * 06/20/2023 * MAC 5180637 00 GREAT AMERICAN ASSURANCE COMPANY *D/B* 225319887 227065














 

CG 89 70 ( E d . 11/14) (Page 6 of 12)
L. Liberalization Clause
If we revise this Signature General Liability Broadening Endorsement to provide more coverage without additional premium charge, your policy will automatically provide the coverage as of the date the revision is effective in your state.

M. Amendment of Pollution Exclusion (Premises)

1. The following is added to paragraph(1)(a) of Exclusion f. of SECTION I - COVERAGE A - Bodily Injury and Property Damage Liability:
(iv) "Bodily injury" or "property damage" arising out o f the actualdischarge, dispersal, seepage, migration, release or escape of "pollutants."
As used in this Endorsement, the actual discharge, dispersal, seepage, migration, release or escape of pollutants must:
(aa) commence on a clearly identifiable day during thepolicy period; and (bb) end, in its entirety, within seventy-two (72) hours of the commencement of the discharge, dispersal, seepage, migration, release or escape of "pollutants"; and (cc) be discovered and reported to us within fifteen (15) days of the clearly identifiable day that the discharge, dispersal, seepage, migrat ion, release or escape of "pollutants" commences; and
(dd) be neither expected nor intended from the standpoint of any insured; and (ee) be unrelated to any previous discharge, dispersal, s eepage, migrat ion, release or escape; and
(ff) not originate at or from a storage tank or other container, duct or piping which:
a. is below the surface of the ground or water; or
b. at any time has been buried under the surface of the ground or water and then is subsequently exposed.

2. For the purposes of this coverage, the following is added to the definition of "pr operty damage" o fSECTION V - DEFINITIONSand applies only as respects this coverage:

Land or water,whether below ground level or not, is not tangible property.

3. Coverage provided hereunder does not apply to any discharge, dispersal, seepage, migration, release or escape that is merely threatened or alleged rather than shown to have actually occurred.

N. Limited Property Damage to Property of Others
The following is added under SECTION I - SUPPLEMENTARY PAYMENTS - COVERAGES Aand B:

3. We will pay up to $ 5,000 for loss to personal property of others while in the temporary care, custody or control of an insured caused by any person participating in yourorganized activities.

For the purpose of this supplementary payment, loss shall mean damage or destruction but does not include mysterious disappearance or loss of use. In the event of a theft, apolice report must be filed. This supplementary paymentdoes not apply if:
a. coverage is otherwise provided by the Property Coverage part (if any) of this Policy; or * S1 * 06/20/2023 * MAC 5180637 00 GREAT AMERICAN ASSURANCE COMPANY *D/B* 225319887 227065














 

CG 89 70 ( E d . 11/14) (Page 7 of 12)
b. the loss is covered by any other insurance you have or by any insurance of such person who causes such loss.

These payments will not reduce the Limits of Insurance.

O. Additional Insured - Manager or Lessor of Premises

1. SECTION II - WHO IS AN INSUREDis amended to include as an additional insured any person or organization from whom you lease or rent property and which requires you to add such person or organization as anadditional insured on this Policy under:
(a) a written contract; or
(b) an oral agreement or contract where a Certificate of Insurance showing that person or organization as anadditional insured has been issued;
but the written or oral contract or agreement must be an "insured contract," and, (i) currently in effect or become effective during the term of this Policy; and (ii) executed prior to the "bodily injury," "property damage," "personal and advertising injury."

2. With respect to the insurance afforded to the Additional Insured identified in paragraph 1. above, the following additional provisions apply:
(a) This insurance applies only with respect to the liability arising out of the ownership, maintenance or use o f that part o f the premises leased to you. (b) The Limits of Insurance applicable to the Additi onal Insured are the lesser of those specified in the written contract or agreement or in the Declarations for this Policy and subject to all the terms, conditions and exclusions for this Policy. The Limits o f Insurance applicable to the Additional Insured are inclusive of and not in addition to the Limits of Insurance shown in the Declarations.
(c) In no event shall the coverages or Limits of Insurance in this Coverage Form be increased by such contract.
(d) Coverage provided herein is excess over any other valid and collectible insurance available to the Additional Insured whether the other insurance is primary, excess,contingent or on any other basis unless a written contractual arrangement specific ally requires this insurance to be primary.
(e) This insurance applies only to the extent permitted by law.

3. This insurance does notapply to:
(a) Any "occurrence" or offense which takes place after you cease to be a tenantin that premises.
(b) Structural alterations, new construction or demolition operations perfo rmed by or on behalf of the Additional Insured.

P. Additional Insured - Funding Sources

1. SECTION II - WHO IS AN INSUREDis amended to include as an additional insured any Funding Source which requires you in a written contract to name the Funding Source as anadditional insured but only with respect to liability arising out of:
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CG 89 70 ( E d . 11/14) (Page 8 of 12)
a. your premises; or
b. "your work" for such additional insured; or
c. acts or omissions of suchadditional insured in connection with the general supervision of "your work"
and only to the extent set forth as follows:
a. The Limits of Insurance applicable to the Additi onal Insured are the lesser of those specified in the written contract or agreement or in the Declarations for this Policy and subject to all the terms, conditions and exclusions for this Policy. The Limits o f Insurance applicable to the Additional Insured are inclusive of and not in addition to the Limits of Insurance shown in the Declarations.
b. The insurance afforded to the Additional Insured only applies to the extent permitted by law c. If coverage provided to the Additional Insured is required by a contract or agreement, the insurance afforded to such additional insuredwill not be broader than that which you are required by the contract or agreement to provide for suchadditional insured. d. In no event shall the coverages or Limits of Insurance in this Coverage Form be increased by such contract.

Q. Additional Insureds - By Contract

1. SECTION II - WHO IS AN INSUREDis amended to include as an insured any person or organization whom you have agreed to add as anadditional insured in a written contract, written agreement or permit. Such person or organization is anadditional insured but only with respect to liability for "bodily injury," "property damage" or "personal and advertising injury" arising out of:
a. your acts or omissions, or the acts or omissions of those acting on your behalf, in the performance of your ongoing operations for the Additional Insured that are subject of the written contract or written agreement provided that the "bodily injury" or "property damage occurs, or the "personal and advertising injury" is committed, subsequent to the signing of such written contract or written agreement; or
b. the maintenance, operation or use by you ofequipment rented or leased to you by such person or organization; or
c. the Additional Insureds financial control of you; or d. operations performed by you or on yourbehalf for which the state or political subdivision has issued a permit
However:

1. the insurance afforded to such additional insured only applies to the extent permitted by law; and

2. if coverage provided to the Additional Insured is required by contract or agreement, the insurance afforded to such additional insuredwill not be broader than that which you are required by the contract or agreement to provide suchadditional insured.

With respect to paragraph1.a. above, a person's or organization's status as an additional insured under this Endorsement ends when:
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CG 89 70 ( E d . 11/14) (Page 9 of 12)
(1) all work, including materials, parts orequipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed for or onbehalf of the Additional Insured(s) at the location of the coveredoperations has been completed; or
(2) that portion of "your work" out of which the injury or damage arises hasbeen put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project.

With respect to paragraph 1.b. above, this insurancedoes not apply to any "occurrence" which takes place after the equipment rental orlease agreement has expired or you have returned such equipment to the lessor.

The insurance provided by this Endorsement applies only if the written contract or written agreement is signed prior to the "bodily injury" or "property damage." We have no duty to defend an additional insuredunder this Endorsement until we receive written notice of a "suit" by the Additional Insured as required in paragraph b. of Condition 2.

Duties in the Event of Occurrence, Offense , Claim or Suit under SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITION.

2. With respect to the insurance provided by this Endorsement, the following are added to paragraph 2. Exclusions under SECTION I - COVERAGE A - Bodily Injury and Property Damage Liability :

This insurance does notapply to:
a. "Bodily injury" or "property damage" that occurs prior to your commencingoperations at the location where such "bodily injury" or "property damage" occurs. b. "Bodily injury," "property dam age" or "personal and advertising injury" arising out of the rendering of, or failure to render, any professional architectural, engineering or surveying services, including:
(1) the preparing, approving, or failing to pr epare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or
(2) supervisory, inspection, architec tural or engineering activities.

This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that Insured, if the "occurrence" which caused the "bodily injury" or "property dam age," or the offense which caused the "personal and advertising injury," involved therendering of, or failure to render, any professional architectural, engineering or surveying services. c. "Bodily injury" or "property damage" occurring after:
(1) all work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed for or on behalf of the Additional Insured(s) at the location of the covered operations has been completed; or
(2) that portion of "your work" out of which the injury or damage arises hasbeen put to its intended use by any person or organization other than another contractor o r subcontractor engaged in performing operations for a principal as a part of the same project.
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CG 89 70 ( E d . 11/14) (Page 10 of 12)
d. Any person or organization specific ally designated as an additional insured forongoing operations by a separate additional insured endorsement issued by us and made part of this Policy.

3. With respect to the insurance afforded to these Additional Insureds, the following is added to SECTION III - LIMITS OF INSURANCE:

If coverage provided to the Additional Insured is required by a contract or agreement, the most we will pay onbehalf of the Additional Insured is the amount of insurance:
a. required by the contract or agreement; or
b. available under theapplicable Limits of Insurance shown in the Declarations; whichever is less.

This Endorsement shall not increase theapplicable Limits of Insurance shown in the Declarations.

R. Primary and Non-Contributory Additional Insured Extension This provision applies to any person or organization who qualifies as an additional insured under any form or endorsement under this Policy.

Condition 4. Other Insuranceof SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS is amended as follows:
a. The following is added to paragrapha. Primary Insurance:

This insurance is primary to and will not seek contribution from any other insurance available to an additional insuredunder your policy provided that:
(1) the Additional Insured is a named insured under such other insurance; and (2) you have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance av ailable to the Additional Insured.
b. The following is added to paragraphb. Excess Insurance:

When a written contract or written agreement, other than a premises lease,facilities rental contract or agreement, an equipment rental orlease contract or agreement or permit issued by a state or political subdivision between you and anadditional insured does not require this insurance to be primary or primary and non-contributory, this insurance is excess over any other insurance for which the Additional Insured is designated as a named insured.

Regardless of the written agreement between you and an additional insured, this insurance is excess over any other insurance whether primary, excess, contingent or onany other basis for which the Additional Insured hasbeen added as an additional insured on other policies.

S. Additional Insureds - Protection of Your Limits
This provision applies to any person or organization who qualifies as an additional insured under any form or endorsement under this Policy.

1. The following is added toCondition 2. Duties in the Event of Occurrence, Offense , Claim or Suit:

An additional
insured under this Endorsementwill as soon as practicable:
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CG 89 70 ( E d . 11/14) (Page 11 of 12)
a. give written notice of an "occurrence" or an offense that may result in a claim or "suit" under this insurance to us;
b. tender the defense and indemnity of any claim or "suit" to all insurerswhom also have insurance available to the Additional Insured; and
c. agree to make available any other insurance which the Additional Insured has for a loss we cover under this Coverage Part.
d. we have no duty to defend or indemnify anadditional insured under this Endorsement until we receive written notice of a "suit" by the Additional Insured.

2. The Limits of Insurance applicable to the Additional Insured are those specified in a written contract or written agreement or the Limits of Insurance stated in the Declarations of this Policy and defined inSECTION III - LIMITS OF INSURANCEof this Policy, whichever are less. These limits are inclusive of and not in addition to the Limits of Insurance available under this Policy.

T. Blanket Waiver of Transfer of Rights of Recovery Against Others to Us (Subrogation) Under SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, the following is added to Condition 8. Transfer of Rights of Recovery Against Others to Us:

If required by a written contract or written agreement, we waive any right of recovery we may have against a person or organization because of payment we make forinjury or damage arising out of your ongoing operations or "your work" doneunder a contract for that person or organization and included in the "products-completed operations hazard" provided that the injury or damage occurs subsequent to the execution of the written contract or written agreement.

U. Property Damage Extension with Voluntary Payments

1. The following is added to paragraph1 . Insuring Agreementof SECTION I - COVERAGE A - Bodily Injury and Property Damage Liability:

At your request we will pay for "loss" to pr operty of others caused by your business operations for which this Policy provides liability insurance. Such paymentwill be made without regard to your legal obligation to do so. The "loss" must occur during thepolicy period and must take place in the "coverage territory."

2. With respect to the coverage afforded under paragraph1. above, paragraph 2. Exclusions of SECTION I - COVERAGES A - Bodily Injury andProperty Damage Liability is amended as follows:

Exclusions j.(3), j.(4), j.(5) and j.(6) are deleted.

3. As respects coverage afforded by this coverage, SECTION III - LIMITS OF INSURANCEis replaced by
the following:

Regardless of the number of insureds, claims made or "suits" br ought or persons or organizations making claims or bring "suits":

1. Subject to 2. Below, the most we will pay for one or more "loss" arising out of any one "occurrence" is $1 , 0 0 0.

2. The aggregate amount wewill pay for the sum of all "loss" in anannual period is$ 5,000.

This aggregate amount is part of and not in addition to the General Aggregate Limit described in paragraph2. of SECTION III - LIMITS OF INSURANCE. * S1 * 06/20/2023 * MAC 5180637 00 GREAT AMERICAN ASSURANCE COMPANY *D/B* 225319887 227065














 

CG 89 70 ( E d . 11/14) (Page 12 of 12)
V. Who Is an Insured - Fellow Employee Extension - Management Employees

1. The following is added to paragraph2.a.(1) of SECTION II - WHO IS AN INSURED:

Paragraph (a) and (b) above do not apply to "bodilyinjury" or "personal andadvertising injury" caused by an "employee" who is acting in a supervisory capacity for you. Supervisory capacity as used herein means the "employee's" job responsibilities assigned by you, including the direct supervision of other "employee" of yours. However, none of these "employees" are insureds for "bodily injury" or "personal and advertisinginjury" arising out of their willful conduct, which is defined as the purposeful or willful intent to cause "bodily injury" or "personal and advertising injury," caused inwhole or in part by their intoxication by liquor or controlled substances.

This coverage is excess over any other valid and collectable insurance available to your "employee."
W. Broadened Personal and Advertising Injury

1. Unless "Personal and Advertising Injury" is excluded from this Policy, the following isadded to SECTION V - DEFINITIONSItem 14.:
h. mental injury, mental anguish, humiliation, or shock, if directly resulting from Items 14.a. through 14.e.
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Jun 23, 2023 10:54 AM, 1114903516
Contract and Routing Form
Date Originated:

Finance Department ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4592 Department: Police Department,
Staff Contact: Caitlyn Nguyen, [email protected] Contract Type: Grant Agreement
Vendor: D.O.V.E.

Contract Not to Exceed Amount: 200000.00
Contract Start Date: Sep 01, 2022 End Date: Jun 30, 2026 Authority to Contract: City Council Date to Council: Oct 25, 2022 Other Comments:

Prop 47 Grant community based organization MOU.

Attachments are uploaded for review here: https://bit.ly/vContracts Approved Pre-Requisition Form
Insurance
I have uploaded additional files.No
DocuSign Envelope ID: 9FEE570B-5861-4449-AA0C-7DE5113BFA57 23-PD211

Contract and Routing Form
Signature Page
Department Initial Date Comment
Originating Department/Division
Risk Manager
Finance Department
City Attorney
City Manager
City Clerk
Return executed contract to: Bonnie Mirante
DocuSign Envelope ID: 9FEE570B-5861-4449-AA0C-7DE5113BFA57

Jun 23, 2023 10:49 AM, 1114902023
Pre-Requisition Form
Finance Department ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4592 Department: Police Department,
Staff Contact: Caitlyn Nguyen, [email protected] Vendor: D.O.V.E.

Term: Multi-year Term
Anticipated Start Date: Sep 01, 2022
Anticipated End Date: Jun 30, 2026
Anticipated Contract Type: Other: Grant Agreement
Purchasing Authority: Department Director/ACM
Total Projected Expenditure: 200000.00
Multiple Project Numbers? No, just one Multiple Account Numbers? No, just one Description of Proposed Purchase:

Costs include salaries for VCAP - 1 Service Coordinator, 1 Project Coordinator (Director of Programs & Services) and Executive Director. The Service Connector will provide direct service to eligible participants and be the primary point of contact for eligible participants. The Director of Programs & Services will provide project oversight and supervision to Service Connector.

Project oversight will include monthly invoice and data input. The Executive Director will provide overall oversight of program compliance and primary contact for organization. The program office will be located at the D.O.V.E administration office.

I have reviewed the city-wide contracts, expenditure and encumbrance reports to comply with the VMC.

It is existing vendor but total City-wide expenses are not anticipated to hit the cap of $100,000 in a single FY.

Competitive Process: I am exempt from having to complete a Competitive Process Exemption Explanation:

3.20.090(A)(8) Procurements funded by grants, donations or gifts when the special conditions attached to the grants, donations or gifts require the purchase of particular materials and/or services; Explanation for
Explanation for Vendor Selection:

This is a state subaward from the Board of State and Community Corrections.

Other Comments:

Police Department only contract. Do not use for other services.

Uploaded documents available for review https://bit.ly/vPreReqs.

DocuSign Envelope ID: 9FEE570B-5861-4449-AA0C-7DE5113BFA57

WarrantyNo
DocuSign Envelope ID: 9FEE570B-5861-4449-AA0C-7DE5113BFA57

Pre-Requisition Signature Section
Department Comment
Delegated Signee: Bonnie Mirante
Title: Administrative Manager
E-mail: [email protected]
_
Signature Date
Route Final HTE PO to City Clerk for Contract Log
DocuSign Envelope ID: 9FEE570B-5861-4449-AA0C-7DE5113BFA57 6/26/2023

CITY OF VALLEJO
BSCC PROP 47 GRANT PROGRAM

MEMORANDUM OF AGREEMENT
WITH D.O.V.E.

AND THE CITY OF VALLEJO
This California Board of State and Community Corrections (BSCC) Prop 47 Grant Program Memorandum of Agreement (“Agreement”) is made at Vallejo, California, dated for reference this ____ day of February 2023, by and between the City of Vallejo, a California municipal corporation (”City”), and Developing Organizing Visions for Everyone, (“DOVE”), a California nonprofit corporation that provides prevention and intervention programs for individuals impacted by the criminal justice system . City and DOVE (separately “Party” and collectively “Parties”) agree as follows:

RECITALS
WHEREAS, City received funding from the BSCC Prop 47 Grant Program; and WHEREAS, City and DOVE both recognize the Prop 47 program to be an excellent opportunity to work together to benefit Vallejo residents, address urgent public safety needs in the community, increase access to services, and reduce youth homelessness and recidivism; and WHEREAS, City desires to engage DOVE as a Prop 47 key sub awardee and City will provide funds not to exceed $ 200,000 for the purpose of DOVE accomplishing the scope of services described in Exhibit A. This Memorandum of Understanding (MOU) sets forth the respective roles and responsibilities of the Parties related to the support of Prop 47 Project HOME. The Parties acknowledge that the unique circumstances of individual cases may give rise to issues not addressed by this MOU, which may necessitate further discussion and agreement. This MOU meets the requirements of 29 CFR § 553.105
A. Project Description

The City shall reimburs e DOVE for all allowable costs and expenses incurred in providing the program (also referred to as the “Scope of Services”), as set forth in Exhibit A of this Agreement and incorporated herein by this reference. The program, allowable costs and expenses, are agreed to by all parties. The program, allowable costs, and expenses may be amended upon agreement of both parties.

DOVE shall follow the mandatory BSCC requirements due to the interaction of City personnel, contractors, employees, volunteers and subcontractors with minors. DOVE as the recipient, shall ensure that all personnel who have contact with minors meet the requirements set forth in Exhibit D which is attached hereto and incorporated herein by this reference. For purposes of Exhibit D, DOVE shall also be known as the recipient.

B. Project and Agreement Term
The term of this Agreement shall be effective 09/01/2022 and expire on 06/31/2026.

C. Project Implementation
23 DocuSign Envelope ID: 9FEE570B-5861-4449-AA0C-7DE5113BFA57

City of Vallejo Prop 47 Grant Agreement – DOVE

1. The City hereby grants to DOVE an amount not to exceed $200,000 on condition that the Grant Funds be expended for the eligible costs and purposes of the Project as described in Exhibit A of this Agreement and pursuant to all other terms and conditions set forth herein. The Scope of Services includes deliverables and estimated costs for each deliverable. DOVE is bound hereby to complete each deliverable listed in the Scope of Services and will be solely responsible for fees that result from use of the Center during the term of this Agreement.

2. DOVE shall complete the Project by 06/1/2026. Requests for project extensions must be in writing to the City no later than 90 days before the project end date.

3. DOVE certifies that Project HO ME does and will continue to comply with all laws and regulations which apply to the Project, including, but not limited to, legal requirements for construction contracts and workers’ compensation, building codes, environmental laws (including but not limited to the California Environmental Quality Act), health and safety codes, and disabled access laws.

4. DOVE shall obtain the City’s written approval for any change or deviation from the original Scope of Services set forth in Exhibit A, including changes to any of the deliverables or costs identified therein. Any modification to the Project or Scope of Services must also comply with all current laws and regulations and all other requirements of this Agreement, and the Project must be completed with available funding from DOVE and funds provided under this Agreement.

Any request for changes or deviations to the Scope of Services shall be requested in writing to the City. The City shall review any request for changes or deviations presented therein and promptly notify DOVE of the City’s decision.

6. All actions and approvals required to be taken by the City under this Agreement shall be approved by either the City Council, the City Manager or his/her designee.

7. DOVE will conduct pre-program assessments and provide the City with programmatic data throughout the term of this Agreement so that the City can evaluate program successes and impacts.

8. The City will collect crime and arrest data for the locations listed above to analyze crime rates and program impacts throughout the term of this Agreement.

D. Project Costs, Requests for Payment, Advances

1. DOVE agrees to use all Grant Funds provided by the City, under the terms of this Agreement, solely for the Project herein described.

2. Grant Funds provided to the DOVE under this Agreement shall be disbursed for eligible costs within 30 days of DOVE submitting quarterly invoices for costs associated with the Project to the City.

4. Grant Funds under this Agreement must be expended within the term of this Agreement.

5. Except as otherwise provided herein, DOVE shall expend Grant Funds only in the manner described herein.

DocuSign Envelope ID: 9FEE570B-5861-4449-AA0C-7DE5113BFA57