Vallejo City Council
August 5, 2025

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Bid Number: RFP 040924 Vendor Name: UNITED RENTALS (NORTH AMERICA), INC. 






 








Table 16: Depth and Breadth - Public Works and Public Utility Equipment Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.

Proposers seeking an award in Category 1 or Category 3 must include at least one solution offered within the scope of Public Works and Public Utility Equipment. See RFP Section II. B. 1. for details.

We will not be submitting for Table 16: Depth and Breadth - Public Works and Public Utility Equipment Line
Item Category or Type Offered * Comments
93 Sewer Vac & Hydro or Air Excavators Yes
No
94 Street Maintenance & Cleaning
Equipment
Yes
No
95 Bucket Trucks Yes
No
96 Diggers Yes
No
97 Roll-Off Trucks Yes
No
98 Refuse Trucks Yes
No
99 Waste & Debris Handling Equipment Yes
No
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

Documents
Ensure your submission document(s) conforms to the following :

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.

3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.

4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item respon ding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Bid Number: RFP 040924 Vendor Name: UNITED RENTALS (NORTH AMERICA), INC. 






 








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Bid Number: RFP 040924 Vendor Name: UNITED RENTALS (NORTH AMERICA), INC. 






 








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Bid Number: RFP 040924 Vendor Name: UNITED RENTALS (NORTH AMERICA), INC. 






 








EXHIBIT D

1 Effective January 1, 2024
Sourcewell Cooperative Purchasing Program
Participation Agreement
This Participation Agreement is between Sourcewell and Participating Entity to provide access to Sourcewell’s Cooperative Purchasing Program. Sourcewell’s Board of Directors has approved these terms and conditions through operation of this intergovernmental Participation Agreement.

Participating Entity approves this Agreement upon registration with Sourcewell.

Section 1: Authority

1.1 Sourcewell is a service c ooperative established by Minn. Stat. § 123A.21 as a local unit of government pursuant to the Minn. Const. art. XII, sec. 3.

1.2 Sourcewell is authorized to pr ovide a Cooperative Purchasing Program by Minn. Stat. § 123A.21, subd. 7(23) to Participating Entities.

1.3 Sourcewell’s cooperative purch asing master agreements are offered through Minn. Stat. § 471.59 and this Participation Agreement. The Sourcewell Board of Directors has approved these participation terms, and Sourcewell is authorized to enter this interlocal or joint powers agreement with an eligible Participating Entity through this Participation Agreement.

1.4 Participation in S ourcewell’s Cooperative Purchasing Program is open to eligible Participating Entities. A Participating Entity is any eligible entity registering with Sourcewell, including: any government unit, including a state, city, county, town, village, school district, political subdivision of any state, federally recognized Indian tribe, any agency of the United States, any instrumentality of a governmental unit, any other entity as defined in Minn. Stat. § 471.59 Subd. 1(b).

1.5 Participating En tity and Sourcewell agree this Participation Agreement is for the purpose of allowing access to available Sourcewell Cooperative Purchasing Program master agreements with awarded Suppliers.

1.6 Participating Entity represe nts, through an authorized signatory, it is eligible for participation as defined in this Agreement.

Section 2: General Terms

2.1 Sourcewell will make its Coope rative Purchasing Program available to Participating Entity. Sourcewell master agreements are provided to Participating Entity "as is.” Sourcewell makes no representation as to warranties of quality, merchantability, or fitness for a particular purpose for any purchase through a Supplier. Participation in the Program is voluntary and non- exclusive.

2.2 To purchase from Sourcewell ma ster agreements, Participating Entity and Supplier will execute a Transaction Document(s) as mutually agreed. Participating Entity will be responsible for all aspects of its purchase, including ordering, inspecting, acceptance, payment, and any other 







 















 
 


EXHIBIT D

2 Effective January 1, 2024
material terms as negotiated directly with Supplier.

2.3 The Parties to this Agreemen t will adhere to all applicable laws concerning the procurement in its respective jurisdiction.

2.4 Access to the Cooperative Purchasing Program is effective u pon the date of Participating Entity’s completed registration. The Agreement will remain in effect until canceled by either party upon thirty (30) days written notice to the other party.

2.5 Each party agrees that it is responsible for its acts and the results thereof, to the extent authorized by law, and will not be responsible for the acts of the other Party.

2. There will be no financial r emunerations by or obligations upon Participating Entity for participation in Sourcewell Cooperative Purchasing Program.

2. Sourcewell’s Cooperative Purchasi ng Program master agreements will be procured in compliance with Minnesota law and the Sourcewell Cooperative Purchasing Program.

2. The records and documents relate d to this this Agreement are subject to the Minnesota Data Practices Act, Minnesota Statutes Chapter 13.

Section 3: Approval
The Sourcewell Board of Director has approved this Policy effective January 1, 2024.

Sourcewell: Participating Entity:

By By
Authorized Signature – Signed Authorized Signature – Signed By By
Name – Printed Name – Printed
Title Sourcewell Board of Directors Chair Title
Date Date
By
Authorized Signature – Signed
By
Name – Printed
Title Sourcewell Board of Directors Clerk
Date








 














 










 











 
 














EXHIBIT D

CONSENT CALENDAR 7.F.

DATE: August 5, 2025
TO: Mayor and Members of the City Council
FROM: Gillian Haen, Assistant City Manager
Catherine Nubla, Economic Development Administrative Analyst SUBJECT: ADOPT A RESOLUTION APPROVING A DESIGN PROFESSIONAL SERVICES AGREEMENT WITH GARAVAGLIA ARCHITECTURE, INC. FOR ARCHITECTURAL DESIGN SERVICES IN THE AMOUNT OF $219,360 FOR THE ADMIRAL'S MANSION / QUARTERS "A" IMPROVEMENT PROJECT, PROJECT NO. MINPS, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME

RECOMMENDATION
Adopt a resolution approving a Design Professional Services Agreement with Garavaglia Architecture, Inc. for architectural design services in the amount of $219,360 for the Admiral’s Mansion / Quarters "A" Improvement Project, Project No. MINPS, and authorizing the City Manager to execute the same.

REASONS FOR RECOMMENDATION
Staff advertised a Request for Proposals (RFP) to provide architectural design services for improvements to the Quarters "A" (Admiral’s Mansion) on Mare Island. Based on the criteria used to review the qualifications of the four proposals received, Garavaglia Architecture, Inc. is deemed the highest qualified firm to perform the required scope of work. Thus, staff recommend approving a Design Professional Services Agreement with Garavaglia Architecture, Inc.

BACKGROUND AND DISCUSSION
Site History
Quarters A, which is also known as the Admiral’s Mansion, is located at 1065 Walnut Avenue on Mare Island and was built along with several officers’ quarters as part of Officers’ Row soon after the Mare Island Naval Shipyard was established in 1854. A major earthquake in 1898 badly damaged the building which was subsequently rebuilt in 1900. The current facility is a three-story wood light frame structure that rests on the original unreinforced brick masonry and stone foundation.

Following the closure of the Mare Island Museum (Building 46), due to extensive anticipated structural and rehabilitation costs ($20M+), the City of Vallejo (City) has been working with the Mare Island Historic Parks Foundation (MIHPF) on creating a Visitor’s Center at the Quarters A site, one of the properties MIHPF leases from the City. Both parties sought grant funding for improvements to this site.

City NPS Grant Funds
Due to the above-referenced foundation concerns, the City requested from ZFA Structural Engineering, to provide a Building Performance and Retrofit Report to help assess preliminary conditions of the building. The City received the report on September 2021 for Quarters A. Based on the assessment, ZFA determined that the property needed extensive structural upgrades and improvements and identified repairs needed to ensure the structure meets the provisions and Life-Safety intent of the California Historic Building Code (CHBC). To fund these improvements, the City submitted a grant application to the National Park Service (NPS) in December 2022 and was selected by NPS in July 2023 for a $750,000 grant that requires a local match of 50% to be provided by the City, which the City agreed to. This grant term is from October 1,2023 through

Date: August 5, 2025
Subject: ADOPT A RESOLUTION APPROVING A DESIGN PROFESSIONAL SERVICES AGREEMENT WITH GARAVAGLIA ARCHITECTURE, INC. FOR ARCHITECTURAL DESIGN SERVICES IN THE AMOUNT OF $219,360 FOR THE ADMIRAL'S MANSION / QUARTERS "A" IMPROVEMENT PROJECT, PROJECT NO. MINPS, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME

September 30, 2026.

Mare Island Historic Park Foundation (MIHPF) Housing and Urban Development (HUD) Grant Funds MIHPF submitted and was then awarded in March 2023 a $1.2M federal grant for restoration work on the Mare Island Chapel and the Quarters A site as part of the Economic Development Initiative Community Project Funding grant program authorized by the US Department of Housing and Urban Development (HUD) Subcommittee. This HUD project is focused on creating American Disabilities Act (ADA) access and compliance at the Quarters A and Chapel sites. To facilitate this restoration work, MIHPF designated the City as the subrecipient of the grant and executed a Subrecipient Agreement between City and MIHPF that was approved by Council on October 24, 2023. Under the terms of this agreement the City is carrying out the project including managing the architect, conducting the environmental review and overseeing the construction of the project. Through a separate RFP process the City selected Garavaglia Architecture Inc. on this HUD project and awarded a contract to Garavaglia Architecture, Inc. in the amount of $252,745 on November 13, 2023.

NPS Grant Project
Funding for the improvements of Quarters “A” is provided by a matching grant between the National Parks Service (NPS) and the City of Vallejo. The total project budget including hard and soft costs is $1,500,000. The Save America’s Treasures Grant program and the Historic Preservation Fund provides preservation and conservation assistance to nationally significant historic properties and collections like Quarters “A”. The grant program is administered by the National Park Service (NPS) in partnership with the National Endowment for the Arts (NEA), the National Endowment for the Humanities (NEH), and the Institute of Museum and Library Services (IMLS).

Project Architect RFP
On December 18, 2024, a Request for Proposals (RFP) was advertised for architectural design & engineering services to provide preliminary plans, construction documents, cost estimates, and a schedule for improvements to the Quarters A Mansion on Mare Island.

The proposed scope of work generally includes, but is not limited to:

1. Determining the type of existing foundation and the improvements necessary to ensure safety in use of the building for public assembly or commercial occupancy.

2. Leveling of building from areas of settlement to allow for structural interventions and repairs to finishes.

3. Removal of existing deteriorated plaster and wood finishes to be replaced by new structural sheathing covered with new matching finishes.

4. Installation of strapping and blocking within floor diaphragms to accommodate revised shear wall layout and allow access to floor framing.

5. Exploratory selective demolition to determine appropriate diaphragm nailing and sheathing.

6. Installation of new hold downs from shear walls to transfer load to brick basement walls and floor framing.

7. Selective removal and replacement of existing girders with new framing to support new shear walls, and installation of new framing to be added to support girders.

8. Recommendations by the selected consultant on amending or adding to the above list.

9. Deliverables shall include 30%, 60%, 90%, and final PS&E.

Date: August 5, 2025
Subject: ADOPT A RESOLUTION APPROVING A DESIGN PROFESSIONAL SERVICES AGREEMENT WITH GARAVAGLIA ARCHITECTURE, INC. FOR ARCHITECTURAL DESIGN SERVICES IN THE AMOUNT OF $219,360 FOR THE ADMIRAL'S MANSION / QUARTERS "A" IMPROVEMENT PROJECT, PROJECT NO. MINPS, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME

On January 23, 2025, a Mandatory Site Visit was held at the Quarters A Mansion. Interested firms were able to take a tour of the mansion and asked questions relating to the structure and the proposed scope of work.

The due date for submitting RFP responses was March 4, 2025. Four (4) firms submitted proposals, and all four (4) firms were interviewed on April 22, 2025. The firms included Garavaglia Architecture, Inc., Page & Turnbull, Tef Design and John Howland Architect/ZFA Structural Engineers.

Below is the list of responding firms and the rating final scores. The criteria used to review the proposals consisted of quality of the submitted written proposal, interviews, budget, references, subconsultants, and evaluation of prior experience with similar projects. The process used is consistent with the federal procurement guidelines found in the Historic Preservation Fund Grants Manual (Chapter 17 – Procurement Standards).

RFP Rating Final Scores
Firm City/State Prop. Cost
Tot.

Score
tef Design SF/CA $113,515 185
Page &
Turnbull
SF/CA $346,971
180
Garavaglia
Arc. Inc.

SF/CA $219,360
181
JHA:

Vallejo/CA
ZFA /John
Howland Arc.

ZFA: SF/CA
$240,180 174

Based on the scoring of the various criteria used to numerically score the proposers Tef Design had the highest score (185) with Garavaglia Architecture, Inc. ranking a close second, (181). The scoring difference was marginal and based on staff’s deliberation it was ultimately determined that Garavaglia Architecture, Inc. would be the most advantageous to perform the scope of work for the project. The federal procurement guidelines allow for an award to be made to the responsible offeror whose proposal will be most advantageous to the procuring party, price and other factors considered. Thus, the federal guidelines allow staff to use discretion on criteria through the evaluation of the firm’s qualification for the selection of the highest ranking and considered most advantageous for the procuring party, provided the decision is justified.

Garavaglia has successfully prepared preliminary plans, cost estimates and support for the HUD project and is therefore familiar with Quarters A, the site of the NPS Grant project. For this reason, the City’s RFP evaluation team identified Garavaglia Architecture, Inc. as the top-ranked architectural firm that was the most qualified firm to provide services for this project. Additionally, NPS requires approving the qualifications of the selected firm, prior to award of the contract. Staff sent the required documents to NPS for review of the procurement and of Garavaglia Architecture, Inc.’s qualification. NPS determined that the procurement requirements were

Date: August 5, 2025
Subject: ADOPT A RESOLUTION APPROVING A DESIGN PROFESSIONAL SERVICES AGREEMENT WITH GARAVAGLIA ARCHITECTURE, INC. FOR ARCHITECTURAL DESIGN SERVICES IN THE AMOUNT OF $219,360 FOR THE ADMIRAL'S MANSION / QUARTERS "A" IMPROVEMENT PROJECT, PROJECT NO. MINPS, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME

followed and that Garavaglia Architecture, Inc. is qualified to be awarded a contract for this project. Staff feel that based on the success of Garavaglia Architecture, Inc.’s current work on the Chapel and Quarters A HUD funded project, that it is the firm that would be the most advantageous for the NPS Quarters A project.

Staff recommends approval of a Design Professional Services Agreement with Garavaglia Architecture, Inc of San Francisco, California, in the amount of $219,360. Design is scheduled to start following the execution of the agreement.

FISCAL IMPACT
Funding for the improvements to Quarters "A" is provided by a matching grant in the amount of $750,000 between the National Parks Service (NPS) and the City of Vallejo. The total project budget, including hard and soft costs, is $1,500,000. The City is required to provide a dollar-for-dollar match of $750,000 or 50% of the costs with funds from the General Fund. This budget was approved by City Council during the FY 2023-24 Mid-Year Budget process on February 27, 2024.

ENVIRONMENTAL REVIEW
The project qualifies for an exemption under the California Environmental Quality Act ("CEQA") Guidelines Section 15331: Class 31—Historical resource restoration/rehabilitation. Class 31 consists of projects limited to maintenance, repair, stabilization, rehabilitation, restoration, preservation, conservation, or reconstruction of historical resources in a manner consistent with the Secretary of the Interior’s Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitation, Restoring, and Reconstructing Historic Buildings. The project also qualifies as a categorically excluded activity under the National Environmental Policy Act ("NEPA") pursuant to 24 CFR 58.35(a) because it entails removing architectural barriers that restrict the mobility and accessibility to the elderly and handicapped persons and does not expand the size or capacity of the structures by more than 20 percent.

ATTACHMENTS

1. Resolution Quarters "A" - Garavaglia Architecture_CAO Stamp

2. Design Professional Services Agreement-Garavaglia Architecture Inc._CAO Stamp

CONTACT
Gillian Haen, Assistant City Manager (707) 648-4163
[email protected]

RESOLUTION NO. 25-_____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING A DESIGN PROFESSIONAL SERVICES AGREEMENT WITH GARAVAGLIA ARCHITECTURE, INC. FOR ARCHITECTURAL DESIGN SERVICES IN THE AMOUNT OF $219,360 FOR THE ADMIRAL’S MANSION / QUARTERS “A” IMPROVEMENT PROJECT, PROJECT NO. MINPS, AND AUTHORIZING THE CITY

MANAGER TO EXECUTE SAME

WHEREAS, the City Council authorized staff to submit an application to the National Park Service (NPS) for Save American’s Treasures program funds in the amount of $750,000 on November 15, 2022 (the “Admiral’s Mansion/Quarters “A” Improvement Project No. MINPS); and

WHEREAS, in July 2023, the City was awarded an NPS Grant of $750,000 with a 50% dollar-for-dollar local match requirement of $750,000; and

WHEREAS, the term of the NPS Grant is from October 1, 2023 through September 30, 2026; and

WHEREAS, the total budget for Admiral’s Mansion / Quarters “A” Improvement Project, Project No. MINPS, is One Million, Five Hundred Thousand Dollars ($1,500,000) including the required 50% local match contribution from the City in the amount of $750,000; and

WHEREAS, on December 18, 2024, a Request for Proposals (RFP) was advertised to solicit architectural design and engineering services to provide preliminary plans, construction documents, and a cost estimate and project schedule for the Project; and

WHEREAS, on April 22, 2025, City staff interviewed the four firms that had submitted proposals; and

WHEREAS, the City’s RFP selection panel selected Garavaglia Architecture, Inc. as the most qualified to provide architectural design and engineering services for the Project; and

WHEREAS, staff recommends approval of a Design and Professional Services Agreement with Garavaglia Architecture, Inc. of San Francisco, California, in an amount not to exceed $219,360; and

WHEREAS, design work is scheduled to commence following execution of the Agreement; and

WHEREAS, the budget for the Project was approved by the City Council during the FY 2023-2024 Midyear Budget process on February 27, 2024 and there is adequate funding to award the Design Professional Services Agreement to Garavaglia Architecture, Inc.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby approves the Design Professional Services Agreement (“Agreement”) with Garavaglia Architecture, Inc. to provide architectural design and engineering services for the restoration and rehabilitation of the Admiral’s Mansion / Quarters “A,” Improvement Project, Project No. MINPS, in an amount not to exceed $219,360.

BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the Agreement between the City of Vallejo and Garavaglia Architecture, Inc. with any modifications recommended by the City Attorney,

and the City Clerk to attest the signing of that Agreement.

BE IT FURTHER RESOLVED that the City Manager, or his designee, is hereby authorized to execute future contract amendments not to exceed the appropriated project budget.

Adopted by the City Council of the City of Vallejo at a regular meeting held on August 5, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ANDREA SORCE, MAYOR

ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK

Design Professional Services Agreement (Revised 05.2025) Page 1 of 11 Garavaglia Architecture, Inc.

DESIGN PROFESSIONAL SERVICES AGREEMENT

This Design Professional Services Agreement ("Agreement") is made at Vallejo, California, dated for reference this 5th day of August, 2025, by and between the City of Vallejo, a municipal corporation ("City"), and Garavaglia Architecture, Inc., a California corporation, hereinafter referred to as “Design Professional”, who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Design Professional shall provide the City professional services as specified in Exhibit A, entitled “Scope of Work.”

2. Payment. City shall pay Design Professional for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Design Professional for services rendered pursuant to this Agreement.

3. Facilities and Equipment. Design Professional shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4. Indemnification. To the fullest extent permitted by law, Design Professional shall hold harmless, defend (with independent counsel approved by City) and indemnify City and its officers, employees and volunteers from and against all claims, damages, losses, penalties, fines and judgments and expenses and defense costs, including but not limited to attorney fees, court costs, associated investigation and administrative expenses, regardless of the nature or type arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Design Professional, or the acts or omissions of an employee, agent or subcontractor of the Design Professional, except where caused by the active negligence, sole negligence, or willful misconduct of City. In no event shall the cost to defend charged to the design professional exceed the design professional’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the design professional shall meet and confer with other parties regarding unpaid defense costs. The provisions of this section pertaining to the duty and cost to defend shall not apply to either of the following: 1) Any contract for design professional services, or amendments thereto, where a project-specific general liability policy insures all project participants for general liability exposures on a primary basis and also covers all design professionals for their legal liability arising out of their professional services on a primary basis, 2) A design professional who is a party

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to a written design-build joint venture agreement.

Design Professional shall also indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Design Professional’s operations, or any subcontractor’s operations, related to costs or benefits associated with California Public Employment Retirement System (CalPERS) membership where Design Professional supplies a CalPERS member who CalPERS determines is subject to enrollment.

The provisions of this Section are not limited by the insurance provisions of this Agreement.

The provisions of this section shall survive the completion of the services, expiration or termination of this Agreement.

5. Insurance Requirements. Design Professional agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements for Design Professional.” Failure to maintain required insurance at all times shall constitute a default and material breach.

6. Accident Reports. Design Professional shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. The report shall be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses and telephone numbers of any known witnesses, (c) the date, time and description of the accident or other occurrence.

7. Conflict of Interest. Design Professional warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Design Professional’s family, business, real property or financial interests and the services to be provided under this Agreement. Design Professional shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Design Professional’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Design Professional shall disclose such conflict in writing to City. Every individual who performs services on behalf of Design Professional pursuant to this Agreement must file a full Statement of Economic Interests (also known as Form 700) with the City Clerk if the work of the individual involves making a governmental decision whether to issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or

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entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specifications for a contract; adopts or approves for the City any policy, standard or guideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code.

8. Independent Contractor. Design Professional is an independent contractor. Neither Design Professional nor any of Design Professional’s officers, employees, agents or subcontractors, if any, is an employee of City by virtue of this Agreement or performance of any services pursuant to this Agreement. City shall have the right to control Design Professional only insofar as the results of Design Professional’s services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Design Professional accomplishes services pursuant to this Agreement.

9. Licenses, Permits, Etc. Design Professional represents and warrants to City that all design professional services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Design Professional has all the permits, qualifications and approvals of whatsoever nature which are legally required for Design Professional to practice its profession. Design Professional represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Design Professional to practice its profession.

10. Business License. Design Professional and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement.

The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Design Professional until such business license(s) has been obtained.

11. Standard of Performance. Design Professional shall provide products and perform all services required pursuant to this Agreement in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by members of Design Professional’s profession currently practicing in California.

Design Professional is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation site conditions, as well as all areas appurtenant to the site, existing facilities, seismic, geologic, soils, hydrologic, geographic, climatic conditions, applicable federal, state, and local laws and regulations, and all other contingencies or design considerations. Data, calculations, opinions, reports, investigations, and other similar information provided by City relating to site, local,

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or other conditions is not warranted or guaranteed, either expressly or implied, by City.

Design Professional’s responsibilities under this section shall not be delegated.

Design Professional shall be responsible to City for acts, errors, or omissions of Design Professional’s subcontractors.

Design Professional shall prepare plans, specifications, reports, and/or other work products in such a way that amendments or change orders to the agreement between City and its construction contractor will not be necessary, except for unforeseeable circumstances. As used herein, “unforeseeable circumstances” shall mean facts or inferences from those facts that could not be ascertained by a combination of reasonable site inspection during the preparation of the plans and specifications by Design Professional and the reasonable application to such inspection of expertise consistent with the level of care and skill ordinarily exercised under similar conditions by members of Design Professional‘s profession currently practicing in California.

Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Design Professional is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Design Professional of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Design Professional.

12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by any cause, or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.

In the event that the Design Professional is unable to meet the completion date or schedule of services, Design Professional shall immediately inform the City Representative of this in writing. If additional time is required to perform the work, the City Representative may adjust the schedule.

13. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

14. Personnel. Design Professional agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this

Design Professional Services Agreement (Revised 05.2025) Page 5 of 11 Garavaglia Architecture, Inc.

Agreement.

The payment made to Design Professional pursuant to this Agreement shall be the full and complete compensation to which Design Professional and Design Professional’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Design Professional nor Design Professional’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Design Professional. The City shall not be required to pay any workers' compensation insurance on behalf of Design Professional.

Design Professional shall pay, when and as due, any and all taxes incurred as a result of Design Professional’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

Design Professional shall comply with all provisions of California laws dealing with prevailing wages, apprentices, and hours of work. Design Professional shall also comply with provisions of Labor Code section 1720 as applicable. A copy of the prevailing wage rates is available for review upon request by Design Professional to the City Representative. This provision applies only to the following portions of the scope of work:

15. General Prohibition on Assignment of CalPERS Members and Annuitants. Design Professional shall not hire, employ, or use, as an employee, subcontractor or agent of Design Professional (Assigned Individual) any California Public Employment Retirement System (CalPERS) member or annuitant in connection with the provision of services under this Agreement. Nor shall Design Professional allow any of its subcontractors, agents, or other representatives to employ CalPERS members or annuitants for the purpose of performing work under this Agreement. Failure to comply with the provisions of this section shall constitute a material breach of Design Professional’s obligations under this Agreement and shall be grounds for termination.

The City Manager and the Human Resources Director may together approve an exception which they determine either: (i) meets the requirements of CalPERS relating to Independent Contractors; or (ii) where such Assigned Individual who is an Annuitant, has not, and will not, exceed 960 total hours in a fiscal year (July 1 to June 30) for all CalPERS employers combined, and satisfies all other CalPERS annuitant requirements. No Assigned Individual, regardless of CalPERS membership at the time the labor is provided, may exceed 1,000 hours in a fiscal year (July 1 to June 30).

16. Design Professional Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Design Professional shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent.

Design Professional Services Agreement (Revised 05.2025) Page 6 of 11 Garavaglia Architecture, Inc.

Design Professional shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

17. Term. The term of this Agreement shall commence on August 6, 2025 and shall continue in full force and effect until December 31, 2027.

City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one (1) year, by written notice to Design Professional. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed five (5) years.

If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.

If funds to effect such continued payment are not appropriated, Design Professional agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.

18. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of the services to be provided under this Agreement by giving notice to Design Professional. Upon receipt of a notice of termination, Design Professional shall perform no further work except as specified in the notice. Before the date of termination, Design Professional shall deliver to City all City records and documents, all work products, whether completed or not, as of the date of termination and not otherwise previously delivered.

The City shall pay Design Professional for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Design Professional for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Design Professional for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.

19. Products of Consulting Services. The work product, including without limitation, all writings, worksheets, reports, recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Design Professional resulting from services rendered pursuant to this Agreement, shall become the property of City. Design Professional agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is

Design Professional Services Agreement (Revised 05.2025) Page 7 of 11 Garavaglia Architecture, Inc.
limited to the purposes contemplated by the scope of work and that the Design Professional makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office Suite (2002) format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.

20. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Design Professional in the performance of Design Professional’s services hereunder.

21. Assignment and Subcontracting. Design Professional shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without City’s consent shall be void and of no effect.

If subcontracting of work is permitted, Design Professional shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Design Professional. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Design Professional to use subcontractors for performance of any service under this Agreement.

The City is an intended beneficiary of any work performed by Design Professional’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.

22. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

23. Non-Discrimination/Fair Employment Practices.

(a) Design Professional shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin or ancestry.

Design Professional Services Agreement (Revised 05.2025) Page 8 of 11 Garavaglia Architecture, Inc.

Design Professional warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.

In all solicitations either by competitive bidding or negotiations made by Design Professional for work to be performed under any subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Design Professional of Design Professional’s obligation under this Agreement relative to nondiscrimination and fair employment practices.

Design Professional shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.

(b) Design Professional agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.

24. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to City: Gillian Haen
Assistant City Manager
City Manager’
555 Santa Clara Street
Vallejo, CA 94590

If to Design Professional: Michael Garavaglia
President
Garavaglia Architecture, Inc.
582 Market Street, Suite 1800
San Francisco, CA 94104

Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

Routine administrative communications shall be made pursuant to section 1 of Exhibit A.

24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This

Design Professional Services Agreement (Revised 05.2025) Page 9 of 11 Garavaglia Architecture, Inc.

Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.

25. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California, without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the State of California or in the United States District Court, Eastern District of California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

28. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party's draftsmanship thereof.

29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.

30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

31. Compliance with Laws. Design Professional will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.

32. Confidentiality of City Information. During the performance of services under this Agreement, Design Professional may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collectively referred to as "City Information") which are valuable, special and unique assets of the City. Design Professional agrees that it will not use any information obtained as a consequence of the performance of services under this Agreement for any purpose other than fulfillment of Design Professional’s scope of work , to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or indirectly, divulge, disclose or communicate in any manner

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any City Information to any third party, other than its own employees, agents or subcontractors who have a need for the City Information for the performance of services under this Agreement, without the prior written consent of City, or as required by law.

Design Professional shall treat all records and work product prepared or maintained by Design Professional in the performance of this Agreement as confidential.

A violation by Design Professional of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.

Design Professional’s obligations under this section shall survive the completion of services, expiration or termination of this Agreement.

33. News and Information Release. Design Professional agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.

34. City Representative. The City Representative specified in Exhibit A, or the representative's designee, shall administer this Agreement for the City.

35. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

36. Facsimile Signature; Electronic Signature. This Agreement shall be binding upon the receipt of facsimile signatures or emailed by PDF or otherwise.

Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of this Agreement. The failure to send an original shall not affect the binding nature of this Agreement.

37. Authority. The person signing this Agreement for Design Professional hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Design Professional.

38. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled “Scope of Work,” including any attachments Exhibit B, entitled “Compensation,” including any attachments Exhibit C, entitled “Insurance Requirements,” including attachments

[SIGNATURES ON FOLLOWING PAGE]

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IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.

GARAVAGLIA ARCHITECTURE, INC.,
a California corporation

By:

Michael Garavaglia
President

DATE:

11719261___________________
Vallejo Business License No.

(City Seal)

CITY OF VALLEJO,
a municipal corporation

By:

Andrew Murray
City Manager

DATE:

ATTEST:

By:

Dawn Abrahamson
City Clerk

APPROVED AS TO CONTENT:

Gillian Haen
Asst. City Manager

APPROVED AS TO FORM:

Veronica Nebb
City Attorney

APPROVED AS TO INSURANCE:

Armond Sarkis
Risk Manager

SCOPE OF WORK

1. Representatives.

The City Representative for this Agreement is:

Gillian Haen
Assistant City Manager
City Manager’s Office
555 Santa Clara Street
Vallejo, CA 94590
Tel. 707-648-4163 [email protected]

The Design Professional’s Representative for this Agreement is:

Michael Garavaglia
President
Garavaglia Architecture, Inc.
582 Market Street, Suite 1800
San Francisco, CA 94104
Tel: (415) 391-9633
Email: [email protected]

All routine administrative communications between the parties will be between the above named representatives and may be by personal delivery, mail, facsimile transmission or electronic mail as agreed between the Design Professional Representative and City’s Representative.

2. Services to be Provided. The services provided shall be as set forth in Attachment 1 of Exhibit A, attached hereto and incorporated herein by this reference.

3. Time for Performance. Design Professional will perform the services according to the schedule contained in Attachment 1 of Exhibit A. If the schedule calls for the services to be performed in phases or discrete increments, Design Professional shall not proceed from one phase or increment to the next without written authorization from the City’s Representative. Design Professional shall complete Phases 1 through 4 by September 30, 2026 and Phases 5 through 7 by December 31, 2027.

4. No Set Work Hours. Design Professional shall be solely responsible for determining the working hours of its individual personnel, employees, agents, and representatives within the limitations otherwise provided by this Agreement.

Design Professional Services Agreement (Revised 05.2025) Exhibit A
Garavaglia Architecture, Inc.

EXHIBIT A

SCOPE OF WORK
This Scope of Work addresses the architectural and engineering services required for a seismic upgrade of Quarters “A” along with accessing accessibility upgrades and potential MEP system upgrades. Because of the historic nature of the building, a conditions assessment report will be prepared and a compliance review of the proposed work relative to the Secretary of Interior’s Standards for Rehabilitation (SISR) is required.

Phase 1 - Kick-off / Phase Study
Design Professional shall meet with City representatives to identify, verify, and prioritize the project goals, project budget, financing requirements, sustainability features; review all existing documentation, including drawings, for the property; review schedules; determine final work product attributes; and establish nature and frequency of progress reports.

Tasks during Phase 1 consist of the following:

• Set up project in office
• Schedule and Attend a Kick-off Meeting
• Review of basic building codes
• Field Measurements - On-site measurements and evaluation of existing conditions • Architectural and Structural Study of Conditions
• Photographic documentation of:
o major interior rooms
o exterior building elevations,
o and immediate surround site context
• Evaluate previous structural report and consider cost and historic preservation implications. Consider alternatives.
• Base plans - Critical dimensions will be confirmed in field for use on updating existing electronic drawings. Exterior elevations of existing conditions will be handled in a similar manner.
• Design Goal Review - Review of design and functional goals provided in written form by the owner (required prior to starting design).
• An initial (informal) SISR review of design goals will be done to guide design.

Optional additional tasks:
o ASCE 41 Report
o Seismic Design Workshop
o Geotechnical Report

Design Professional Services Agreement (Revised 05.2025) Exhibit A
Garavaglia Architecture, Inc.

Phase 2 - Schematic Design
The Secretary of the Interior’s Standards for Rehabilitation the CA Historical Building Code and budget implications will guide decision-making.

The design will be developed based on the City’s program, existing conditions, and in accordance with applicable local, state, and federal codes and regulations.

Tasks during Phase 2 consist of the following:
• Confirm vision and goals for the project with City staff. • Exterior Design - Based on the information received from City staff and on the written design goals, develop one design of the work and one set of exterior elevation sketches.
• Define structural scope
o Identify potential limited impacts to historic fabric • Design Meeting – Set up in person or virtual meeting to present and review the initial design with City Staff.
• Develop a schematic level cost estimate based on the initial design. • Submit the schematic design and cost estimate to the City. • Meet with the City Project Manager and MIHPF to review design.

Design Professional shall provide printed and/or PDF versions of the documents.

Phase 3 – Design Development (60%)

Tasks during Phase 3 consist of the following:

• Bi-weekly correspondence with City Project Manager, either as an e-mail, meeting or phone call to review action items
• Drawings will include materials for the AHLC submittal and NEPA review:
o Site plan
o Floor plans (existing showing area of work)
o Interior elevations of area of work
o Interior construction details to coordinate with structural scope o Exterior elevations
o Exterior construction details
o Written specifications table of contents
• Provide written technical specifications.
• Structural Coordination
• MEP Coordination as needed
• Develop a cost estimate.
• Develop a Standards Compliance memo for use in the CEQA / NEPA environmental review process and the AHLC submission.
• Schedule and attend meeting with City Project Manager and the MIHPF for 60%

Design Professional Services Agreement (Revised 05.2025) Exhibit A
Garavaglia Architecture, Inc.
review
• Coordinate with City to get on the schedule for and attend an in-person meeting with the Architectural Heritage & Landmarks Commission
Design Professional to provide printed and/or PDF versions of the documents.

Phase 4 - Building Permit Documents (90%)

Tasks during Phase 4 consist of the following:
• Drawings to include:
o Site plan
o Floor plans (existing and proposed)
o Interior elevations of area of work
o Interior construction details to coordinate with structural scope o Exterior elevations
o Exterior construction details
o Accessible path of travel diagrams
• Energy calculations coordination - We will coordinate our work with the work of the energy consultant.
• Green Building Coordination – We will coordinate our work with the work of the green building consultant.
• Develop a construction cost estimate.
• Structural Coordination - We will coordinate our work with the work of the structural engineer.
• A presentation meeting will be scheduled for a review and sign-off on the 90% set prior to submittal for permit review.

Design Professional to provide printed and/or PDF versions of the documents.

Phase 5 - Building Permit Submission & Management and Final Bid Documents

Tasks during Phase 5 consist of the following:
• 90% Plans will be submitted for Building Permit application • Review and respond to City of Vallejo Building Department comments • Submission – Prepare the documentation and deliver it for building permit submission.

Coordinate for any signatures on all documents for permit submission and with City on payment for the permit review.
• Monitoring - consistently check with the City to see that reviews are being processed properly; promptly respond to requests for information. • Revisions - Provide the plan checker with information when requested.

Design Professional Services Agreement (Revised 05.2025) Exhibit A
Garavaglia Architecture, Inc.
• Deliver 100% Plans, Cost Estimate and Specifications

Phase 6 - Bid Assistance

Tasks during Phase 6 consist of the following:

• Produce a set of bid notes that provide information not typically found on the drawings.
• Bid Assembly and Coordination - assist in the assembly of documents for a public bid from contractors.
• Site Visit - One site visit will be arranged for the contractors to walk the site. We will answer their questions about the project as they arise. • Requests for Information. We will provide additional information when they are requested by the contractor (limited to ten (10) hours). • Clarification Sketches / Specifications – Individual contractors may need specific information to clarify their bid. This can be provided in drawing or written form (limited to ten (10) hours).
• Bid Review and Analysis - Review and analyze the contractors' bid.

Design Professional to provide printed and/or PDF versions of the documents.

Phase 7 - Construction Administration
Tasks during Phase 7 consist of the following:

• Site Visits - Make site visits at crucial milestones to check on the work and answer contractor questions. This includes a pre-construction meeting, and one for the final punch list. We estimate a total of seven (7) visits, which will take about two hours each. • Review of each Submittal and for any subsequent follow up request on the same topic. 5 business days must be allowed for responding from date of receipt of each Submittal. It is expected that the contractor will professionally prepare Submittals for review by City (5 business days to review), thus not requiring extensive handling by the Architect.
• Review of each Request for Information (RFI), and for any subsequent follow up request on the same topic. 5 business days must be allowed for responding from date of receipt of each RFI. It is expected that the contractor will professionally prepare RFIs for review by City (5 business days to review), thus not requiring extensive handling by the Architect.
• Payment Review / Change Orders - Provide review and certification of the contractor’s monthly payment requests. This will require that the contractor provide progress reports before payments are issued. Any change order must be put in writing by Contractor and signed by the Architect and Owner before being included in contractor’s pay request, and before the construction work can begin. Both of these approaches will minimize difficulties during construction.

Design Professional Services Agreement (Revised 05.2025) Exhibit A
Garavaglia Architecture, Inc.

Additional Services

• An ASCE 41 Report will further help guide the design of the seismic upgrade of the building. If deemed desirable, then this task would be completed in conjunction with Phase 1 tasks to guide the design. • A Seismic Design Workshop will further help guide the design of the seismic upgrade of the building. If deemed desirable, then this task would be completed in conjunction with Phase 1 tasks to guide the design. • A geotechnical report will further help guide the design of the seismic upgrade of the building. If deemed desirable, then this task would be completed in conjunction with Phase 1 tasks to guide the design. • CEQA/NEPA/Sec 106 compliance.

Additional Services: CEQA/NEPA/Sec 106 compliance.

SCOPE OF WORK
Task 1: Community Consultation
Conduct public outreach for the project by sending consultation letters to local historical societies and other interested parties to request any special knowledge or interest they may have in the historic properties within the Area of Potential Effects (APE). A copy of correspondence will be appended to the Finding of Effects Report.

Task 2: Native American Consultation
Contact the Native American Heritage Commission to request a Sacred Lands File (SLF) Search for the project. If requested to do so by the City of Vallejo, acquire the Assembly Bill (AB) 52 lists of potentially interested tribes. Draft AB52 consultation letters on the behalf of the City of Vallejo to initiate consultation, as required and forward these letters to the City of Vallejo. If requested to participate, consultant will be available to discuss any tribal concerns during one conference call. The results of the SLF and all correspondence will be appended to the report.

Please note, if the City of Vallejo opts to complete Native American Consultation, Task 2 will not be performed or billed.

Task 3: Archival Research
Conduct research to determine the land use history of the subject property and its constituent historic-era buildings as well as researching the identities and significance of its architect and its builder. Research will be performed through the City of Vallejo, the NRHP nomination of the subject property, and other archives and repositories including online resources as necessary. The purpose of this task is to collect information about the property, neighborhood, City, and any other relevant historic themes. Information collected during research will inform our production of both a narrative history of the subject property and any historic contexts required to serve as frameworks for historical evaluation.

Design Professional Services Agreement (Revised 05.2025) Exhibit A
Garavaglia Architecture, Inc.

Complete a records search for cultural resources (archaeological and historical) at the Northwest Information Center (NWIC) in Rohnert Park, California. The results will be summarized to characterize the status and extent of previous cultural resource studies completed in the project area (including a one-mile radius), and to help predict the types of resources expected within the boundaries of the project site.

Task 4: Report with Assessment of Effects/Impacts
Produce a report with summary of findings, project description, methodology, historic context, description of historic properties, assessment of effects, and bibliography, with previously produced DPR 523 or 10-900 forms and relevant mapping attached in appendices. Historic context will be summarized based on information provided in previous studies. Description of historic properties will rely on previous evaluations for character-defining features and will also note current conditions. An assessment of effects will evaluate the proposed projects’ potential effects on the subject historic properties, utilizing existing Secretary of the Interior’s Standards for the Treatment of Historic Properties (SOI Standards) analysis. The report will also discuss impacts to historical resources under CEQA.

Task 5: SHPO Consultation Letter
Produce content for a cover letter that the City of Vallejo can submit to California OHP in compliance with Section 106 consultation requirements.

Task 6: Response to Comments
Respond to up to one (1) round of comment from the City of Vallejo and up to two (2) rounds of comment from California SHPO, including up to three (3) phone meetings if required. Additional rounds of comment and in-person meetings are outside this scope of work and will require a budget adjustment.

Key Understandings
• The City of Vallejo is the lead agency.
• The subject historic property has been previously evaluated and will not require field photography or recordation on DPR 523 series forms. If the initial phase of the study reveals built environment resources that require evaluation, a budget adjustment will be necessary.
• For the purpose of providing a cost proposal, it is understood that the plan will provide existing analysis of conformance of the proposed projects to the SOI Standards. If a SOI Standards analysis needs to be performed, a budget adjustment will be necessary.

Deliverables
• Draft technical report in Microsoft Word format with the following sections:
o Summary of Findings
o Project Description
o Regulatory Context
o Methodology

Design Professional Services Agreement (Revised 05.2025) Exhibit A
Garavaglia Architecture, Inc.
o Historic Context
o Description of Historic Properties,
o Assessment of Effects/impacts, and
o Bibliography
o Appendices: APE maps, preparers’ qualifications, 10-900 forms, Native American consultation results, correct and community consultation results

Assumptions
• The APE will consist of the subject parcel as well as staging and access areas; a change in the APE will necessitate a budget adjustment. • It is assumed that recent photographs of the subject property will be provided by the client or the City of Vallejo and that no field visit will be conducted; if field photography is required a budget adjustment will be necessary
• For the purpose of this proposal, it is assumed that a Finding of No Adverse Effect will be produced; if the study reveals potential adverse effects to historic properties/negative impacts to historical resources and mitigation measures must be developed, a budget adjustment will be necessary.
• No in-person meetings are included in this scope of work. • Costs for these Additional Services are transferable between tasks. • Deliverables will be submitted in electronic format. Production and transmission of physical copies is outside the scope of work and will require a budget adjustment.

Design Professional Services Agreement (Revised 05.2025) Exhibit B
Garavaglia Architecture, Inc.

EXHIBIT B

COMPENSATION

1. Design Professional’s Compensation.

A. Services: City agrees to pay Design Professional, at the rate(s) specified in Attachment 1 of Exhibit B, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, for a total not to exceed Two Hundred Nineteen Thousand Three Hundred and Sixty Dollars and Zero Cents ($219,360), upon satisfactory completion of the services and delivery of the work product.

Design Professional shall notify City in writing no later than thirty (30) days prior to the estimated date when Design Professional will have billed City the maximum payment amount permitted under this Agreement, and Design Professional shall provide City with an estimate of the additional compensation required to complete the project.

B. Additional Services:

1. Additional Services are those services related to the scope of Services of Design Professional as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Design Professionals to perform Additional Services.

2. Design Professional’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees' appropriate billable hourly rate. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual Agreement between City and Design Professional, compensation to Design Professional shall not exceed the fixed fee amount.

2. Design Professional’s Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Design Professional for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.

3. Payments to Design Professional.

A. Payments to Design Professional shall be made within a reasonable time after receipt of Design Professional’s invoice, said payments to be made in

Design Professional Services Agreement (Revised 05.2025) Exhibit B
Garavaglia Architecture, Inc.
proportion to services performed. Design Professional may request payment on a monthly basis. Design Professional shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.

B. All invoices submitted by Design Professional shall contain the following information:

1. Description of services billed under this invoice

2. Date of Invoice Issuance

3. Sequential Invoice Number

4. City’s Purchase Order Number (if issued)

5. Social Security Number or Taxpayer Identification Number

6. Amount of this Invoice (Itemize all Reimbursable Expenses”)

7. Total Billed to Date

C. Items shall be separated into Services and Reimbursable Expenses.

Billings that do not conform to the format outlined above shall be returned to Design Professional for correction. City shall not be responsible for delays in payment to Design Professional resulting from Design Professional’s failure to comply with the invoice format described above.

D. Request for payment shall be sent to:

Ivette Iraheta
Economic Development Program Manager
Economic Development Department
555 Santa Clara Street
Vallejo, CA 94590
[email protected]

4. Accounting Records of Design Professional. Design Professional shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Design Professional’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Design Professional’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Design Professional shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty four (24) hours’ notice.

The obligations of Design Professional under this section shall survive this Agreement.

5. Taxes. Design Professional shall pay, when and as due, any and all taxes incurred as a result of Design Professional’s compensation hereunder, including

Design Professional Services Agreement (Revised 05.2025) Exhibit B
Garavaglia Architecture, Inc.
estimated taxes, and shall provide City with proof of such payments upon request.

6. Taxpayer Identification Number. Design Professional shall provide City with Design Professional’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

Design Professional Services Agreement (Revised 05.2025) Exhibit B – Attachment 1
Garavaglia Architecture, Inc.

EXHIBIT B
ATTACHMENT 1

Quarters “A"
2024120

GRAND TOTAL : $ 219,360.00

Design Professional Services Agreement (Revised 05.2025) Exhibit C
Garavaglia Architecture, Inc.

EXHIBIT C

INSURANCE REQUIREMENTS

Design Professional shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Design Professional, their agents, representatives, or employees or subcontractors.

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:

A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025.

C. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

D. Professional Liability insurance appropriate to the Design Professional’s profession (Errors and Omission).

2. Minimum Limits of Insurance. Design Professional shall maintain limits no less than:

A. General Liability: $1,000,000.00 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, coverage shall be twice the per occurrence amount.

B. Automobile Liability: $1,000,000.00 per accident for bodily injury and property damage.

C. Workers’ Compensation and Employer's Liability: $1,000,000.00 per accident for bodily injury or disease. If Borrower is not subject to California Workers’ Compensation requirements, Borrower shall file a completed certificate of exemption form which may be obtained from the City of Vallejo prior to commencing any activity authorized hereunder.

D. Professional Liability, (Errors and Omission): $1,000,000.00 coverage continuing for 3 years after completion of services rendered.

Design Professional Services Agreement (Revised 05.2025) Exhibit C
Garavaglia Architecture, Inc.

3. Deductible and Self-Insured Retention. Any deductibles or self-insured retention greater than $10,000 must be declared to and approved by the City’s Risk Manager. If the deductibles or self-insured retention limit is unacceptable to the City’s Risk Manager, at his or her option, the insurer shall either reduce or eliminate such deductibles or self-insured retention as respects the City of Vallejo, its officers, officials, employees and volunteers; or the Design Professional shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4. Other Insurance Provisions. The general liability and automobile liability policies, as can be provided, are to contain, or be endorsed to contain, the following provisions:

A. The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Design Professional; products and completed operations of the Design Professional; premises owned, occupied or used by the Design Professional; or automobiles owned, leased hired or borrowed by the Design Professional. The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents or volunteers. The insurance is to be issued by companies licensed to do business in the State of California.

B. For any claims related to this project, the Design Professional's insurance coverage shall be primary insurance as respects the City of Vallejo, its officers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the City of Vallejo, its officers, officials, employees, agents or volunteers shall be excess of the Design Professional's insurance and shall not contribute with it.

C. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents or volunteers.

D. The Design Professional's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

E. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.

F. The workers’ compensation and employer’s liability policy required hereunder shall be endorsed to state that the workers' compensation carrier

Design Professional Services Agreement (Revised 05.2025) Exhibit C
Garavaglia Architecture, Inc.
waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Design Professional’s performance under this Agreement.

5. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.

6. Verification of Coverage. Design Professional shall furnish the City with original certificates of insurance for all insurances required by this Agreement and endorsements effecting general and automobile liability insurance coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City Attorney before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage, by this Agreement at any time. All verification of coverage and other insurance documents shall be mailed to the following address or to any other subsequent address as may be directed in writing by the City Attorney:

City of Vallejo
Attn: City Attorney
555 Santa Clara Street
Vallejo, CA 94590

7. Subcontractors. Design Professional shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

8. Payment Withhold. City will withhold payments to Design Professional if the certificates of insurance and endorsements required in Paragraph F, above, are canceled or Design Professional otherwise ceases to be insured as required herein.

ACTION ITEM 8.A.

DATE: August 5, 2025
TO: Mayor and Members of the City Council
FROM: Dawn G. Abrahamson, MMC, City Clerk
SUBJECT: APPOINTMENTS TO VARIOUS CITY BOARDS AND COMMISSIONS

RECOMMENDATION
Adopt a resolution making the following appointments:
• Architectural Heritage & Landmarks Commission (AHLC) - 1 vacancy • Beautification Commission (BC) - 2 vacancies
• Commission on Culture + Arts (CAC) - 1 vacancy
• Housing & Community Development Commission (HCDC)- 3 vacancies • Human Relations Commission (HRC) - 4 vacancies
• McCune Collection Commission (MCC) - 1 vacancy
• Participatory Budgeting Steering Committee (PBSC) - 11 member and 3 alternate vacancies • Planning Commission (PC) - 2 vacancies

REASONS FOR RECOMMENDATION
Multiple vacancies currently exist across several City boards, commissions and committees. Interviews were conducted virtually by newly established two- and three-member Council interview panels on July 17, 21, and 28, 2025. With all interviews now complete, this item is presented to City Council for appointment consideration.

BACKGROUND AND DISCUSSION
Vacancies on City Boards, Commissions, and Committees have been ongoing since Spring 2025, with several due to terms expiring on June 30, 2025.
• A press release was issued on June 10, 2025.
• Notices were distributed via the City’s social media channels and the Vallejo Weekly. • The filing period closed on June 30, 2025.

Sufficient applications were received for most bodies, allowing interviews to proceed. However, the following remain open for applications:
• Architectural Heritage & Landmarks Commission – 2 vacancies • Code Enforcement Appeals Board – 1 vacancy
• Design Review Board – 1 vacancy
• Housing Authority – 2 tenant commissioners
• Marina Advisory Committee – 4 berther and 1 at-large vacancy • Participatory Budgeting Steering Committee – 11 member and 3 alternate vacancies

Date: August 5, 2025
Subject: APPOINTMENTS TO VARIOUS CITY BOARDS AND COMMISSIONS

• Surveillance Advisory Board – District 6 member

Interview Process
Applicant interviews occurred on July 17, 21, and 28, 2025. Attendance and participation in the interview process is required for appointment consideration. Interested applicants who were interviewed end of March and early April were not required to go through the interview process again. The 2-member Council interview team will make initial nominations during the appointment process, followed by nominations from remaining Councilmembers.

Copies of applications were provided to the Mayor and Council and are available for review in the City Clerk’s Office.

Commission Details and Recommendations
Architectural Heritage & Landmarks Commission (AHLC) - VMC Chapter 2.48 • 7-member body; must be City residents with demonstrated interest or experience in architecture, aesthetics, or cultural heritage.
• 2 vacancies (terms expiring 12/31/2026).
• 1 applicant interviewed July 17.
• Recommendation: Appoint to fill 1 vacancy (term through 12/31/2026).

Beautification Commission (BC) - VMC Chapter 2.39
• 7-member body; must be City residents.
• 2 vacancies.
• 3 applications received; 2 applicants interviewed March 31. • Recommendation:Appoint both applicants with staggered terms:
o 1 term expiring 6/30/2027
o 1 term expiring 6/30/2029

Commission on Culture + Arts (CAC) - VMC Chapter 2.32
• 7-member body; must be City residents.
• 1 vacancy.
• 3 applications received; 3 applicants interviewed July 21. • Recommendation: Appoint 1 applicant (term through 12/31/2025).

Housing & Community Development Commission (HCDC) - VMC Chapter 2.46 • 7-member body; must be City residents.
• 3 vacancies (terms expired 6/30/2025).
• 8 applications received; 3 interviewed July 28. 3 applicants interviewed April 2. • Includes 1 incumbent unable to interview.
• Recommendation: Appoint 3 applicants (terms through 6/30/2029).

Human Relations Commission (HRC) - VMC Chapter 2.40

Date: August 5, 2025
Subject: APPOINTMENTS TO VARIOUS CITY BOARDS AND COMMISSIONS

• 7-member body; must be City residents.
• 4 vacancies (terms expired 6/30/2025).
• 6 applications received; all 6 interviewed July 21.
• Recommendation: Appoint 4 applicants (terms through 6/30/2029).

McCune Collection Commission (MCC) - VMC Chapter 2.51
• 7-member body; City residents.
• 1 vacancy (term expired 6/30/2025).
• 2 applications received; both interviewed July 28.
• Recommendation: Appoint 1 applicant (term through 6/30/2029).

Participatory Budgeting Steering Committee (PBSC)
• 11-member committee with 3 alternate seats; collaborates with staff to guide PB process. • 11 regular and 3 alternate vacancies (terms expired 6/30/2025). • 4 applications received:
o 3 interviewed July 17
o 1 interviewed March 31
Recommendation: Appoint up to 4 applicants (terms through 6/30/2027).

Planning Commission (PC) - VMC Chapter 2.44
• 2 vacancies (terms expired 6/30/2025).
• 4 applications received; 4 interviewed July 21.
• Recommendation: Appoint 2 applicants (terms through 6/30/2029).

NEXT STEPS
Staff will continue recruitment efforts for remaining vacancies as noted above.

FISCAL IMPACT
There is no fiscal impact associated with filing vacancies to standing commissions.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. List of Eligible Applicants 080525

2. Resolution Making Appointments to Various Commissions 080525 CAO Stamp

CONTACT
Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527
[email protected]

Date: August 5, 2025
Subject: APPOINTMENTS TO VARIOUS CITY BOARDS AND COMMISSIONS

*Current Commissioner
List of Eligible Applicants for Appointment
(August 5, 2025)

Architectural Heritage & Landmarks Commission – 2 vacancies (terms to expire 12/31/26) Braulio Soto

Beautification Commission – 2 vacancies (1 term to expire 6/30/27 and 1 term to expire 6/30/29)

Avonelle Hanley-Mills
Erin McGarry

Commission on Culture + Arts – 1 vacancy (term to expire 12/31/25)

Jeremy Smith-Batha
Monique Shaifer
Dganit (DG) Abramoff

Housing & Community Development Commission – 3 vacancies (terms to expire 6/30/29)

Lynda Daniels
Alexisbell Ojo
*Nicholas Cassidy
Jerelle Medearis
*Jared Bunde
Ebony Smith
Jason Huynh

Human Relations Commission – 4 vacancies (terms to expire 6/30/29)

Jerelle Medearis
*Courtney Davis
Brandon Greene
Kiesha Douglas
Lindsay Elam
*Demetra Stall-Nash

McCune Collection Commission – 1 vacancy (term to expire 6/30/29)

*Vince Tajima

*Current Commissioner
Participatory Budgeting Steering Committee –11 member & 3 alternate vacancies (terms to expire 6/30/27)

*Paul Perry
Patricia Baisden (Primary) Don Jordan (Secondary) African American Alliance* *Ebony Smith
*Jessica Lozano

Planning Commission – 2 vacancies (terms to expire 6/30/29)

Ahmed AbouSamra
Chris White
*Eric Blind
Chris Platzer

Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 25-___ N.C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO MAKING

APPOINTMENTS TO VARIOUS BOARDS, COMMISSIONS, AND COMMITEES

WHEREAS, the Vallejo City Council has established various boards and commissions, and such boards and commissions may be advisory, policy, appellate and/or rule making; and

WHEREAS, members of these boards, committees, and commissions shall be appointed by the City Council and vacancies shall be filled for the unexpired portion of the term in the same manner as the original appointment pursuant to the Vallejo Municipal Code; and

WHEREAS, section 2.26.030 of the Vallejo Municipal Code provides that the term of office of each member appointed by the City Council shall be for four years, except as otherwise provided by ordinance or resolution, and that terms of members shall be staggered so that the number of terms expiring annually shall be approximately equal; and

WHEREAS, there currently exist vacancies on the boards and commissions, and

WHEREAS, pursuant to section 2.02.350 of the Vallejo Municipal Code, the City Clerk has published notices of these vacancies, received applications of interest, and delivered to the City Council all applications submitted; and

WHEREAS, the City Council reviewed the applications submitted and has conducted interviews.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AS FOLLOWS:

The following person is appointed to the Architectural Heritage & Landmarks Commission – 2 vacancies (terms to expire 12/31/26):

1. _________________________ - term to expire 12/31/26

The following persons are appointed to the Beautification Commission – 2 vacancies (1 term to expire 6/30/27 and 1 term to expire 6/30/29):

1. _________________________ - term to expire 6/30/27

2. _________________________ - term to expire 6/30/29

The following person is appointed to the Commission on Culture & the Arts – 1 vacancy (term to expire 12/31/25):

2. _________________________ - term to expire 12/31/25
The following persons are appointed to the Housing & Community Development Commission – 3 vacancies (terms to expire 6/30/29)

1. _________________________ - term to expire 6/30/29

2. _________________________ - term to expire 6/30/29

3. _________________________ - term to expire 6/30/29

The following persons are appointed to the Human Relations Commission – 4 vacancies (terms to expire 6/30/29)

1. ________________________ - term to expire 6/30/29

2. ________________________ - term to expire 6/30/29

3. ________________________ - term to expire 6/30/29

4. ________________________ - term to expire 6/30/29

The following person is appointed to the McCune Collection Commission – 1 vacancy (term to expire 6/30/29):

1. _________________________ - term to expire 6/30/29

The following persons are appointed to the Participatory Budgeting Steering Committee – 11 members & 3 alternate vacancies (term to expire 6/30/27):

1. ________________________ – member term to expire 6/30/27

2. ________________________ - member term to expire 6/30/27

3. ________________________ - member term to expire 6/30/27

4. ________________________ - member term to expire 6/30/27

The following persons are appointed to the Planning Commission – 2 vacancies (terms to expire 6/30/29)

1. _________________________ - term to expire 6/30/29

2. _________________________ - term to expire 6/30/29

Adopted by the City Council of the City of Vallejo at a special meeting held on August 5, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ANDREA SORCE, MAYOR
ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK

CONSENT CALENDAR 8.B.

DATE: August 5, 2025
TO: Mayor and Members of the City Council
FROM: Jason Ta, Chief of Police
SUBJECT: ADOPT A RESOLUTION APPROVING THE CONSULTANT AND PROFESSIONAL

SERVICES AGREEMENT WITH FELTON INSTITUTE FOR THE IHART PROGRAM FOR AN AMOUNT NOT TO EXCEED $1,598,675 THROUGH JUNE 30, 2026 AND

AUTHORIZING THE CITY MANAGER TO EXECUTE SAME

RECOMMENDATION
Adopt a Resolution authorizing the Consultant and Professional Services Agreement with Felton Institute for the IHART Program for an amount not to exceed $1,598,675 through June 30, 2026 and authorizing the City Manager to execute same.

REASONS FOR RECOMMENDATION
In January 2024, City Council authorized execution of a one-year Consultant and Professional Services Agreement (“Agreement”) with Felton Institute (“Felton”) to provide IHART (Integrated Health and Resource Team) Program services for 12 hours every day for a total not-to-exceed budget of $912,463. The Agreement was funded by two federal grants: (1) Fiscal Year 2022 Byrne Discretionary Community Project grant ($900,000 total grant award, with $626,607 available for Felton’s scope of work), and (2) Fiscal Year 2022 Crisis Intervention Teams (“CIT”) Community Policing grant ($301,800 total grant award, with $247,965 available for Felton’s scope of work).

The IHART Program produces results and is well-received in the community. On December 31, 2024, the City exercised its option to extend the Agreement for one year, resulting in a term extension to January 31, 2026 (“First Amendment”). The City then pieced together multiple funding sources to ensure IHART services were continued through June 30, 2025.

On May 28, 2005, the Measure P Oversight Committee recommended use of Measure P funds not-to-exceed $1,501,862 for a new agreement with Felton Institute for Fiscal Year 2025-2026 (July 1, 2025 to June 30, 2026). In adopting the City’s Fiscal Year 2025-2026 budget, City Council authorized said use of Measure P funds. Luckily, Vallejo Police Department’s (“VPD”) existing Fiscal Year 2024 Connect and Protect: Law Enforcement Behavioral Health Response Program Grant (“Connect and Protect Grant”) allocates $326,833 to the same scope of work, which means only $1,175,029 Measure P funds will need to be used for this scope of work. (See Resolutions 25-009, 25-025, and the Connect and Protect Grant award documents.)

The Connect and Protect Grant also authorized $96,813 for community organization, TabiMoms, to provide additional case management and navigation services under the IHART Program. TabiMoms recently informed VPD that it is no longer interested in proceeding with said arrangement. Felton has agreed to perform these additional services for the amount of the authorized grant funds ($96,813).

Accordingly, the total recommended amount of the new Consultant and Professional Services Agreement (this “Agreement”) is $1,598,675, which the sum of $1,501,862 (Felton’s original scope of work) and $96,813 (additional case management and navigation services). This Agreement will allow the IHART Program to

Date: August 5, 2025
Subject: ADOPT A RESOLUTION APPROVING THE CONSULTANT AND PROFESSIONAL

SERVICES AGREEMENT WITH FELTON INSTITUTE FOR THE IHART PROGRAM FOR AN AMOUNT NOT TO EXCEED $1,598,675 THROUGH JUNE 30, 2026 AND

AUTHORIZING THE CITY MANAGER TO EXECUTE SAME

operate 12 hours per day, 7 days per week, 365 days per year.

BACKGROUND AND DISCUSSION
In 2022, CRISIS Consulting conducted an official needs assessment for Vallejo. The assessment revealed that the demand for field based programs and mental health services (where law enforcement may not be the appropriate first response) has outpaced the resources available through Solano County. VPD, in partnership with community members, local non-profits, and many other stakeholders, worked to develop a new mobile community crisis intervention team to address specific and urgent mental and behavioral health needs in Vallejo via trauma-informed responses and linkages for mental and behavioral health and social services. This team was designed to reduce – and has reduced – the need for police presence at certain non- violent calls for service.

Felton was selected as the IHART provider after a competitive bidding process and community outreach. Felton’s response to City’s May 2023 Request for Proposals was ranked highest (of three proposals) by VPD staff and stakeholders based on a number of factors, including background and capacity, scope of services, and budget. VPD also hosted a community town hall in November 2023 to receive community feedback about the vendors to inform the selection process.

FISCAL IMPACT
Funding for this Agreement includes $1,175,029 of Measure P funds designated for the IHART Program in the City’s Fiscal Year 2025-2026 budget and $423,646 of Connect and Protect Grant funds carried over from Fiscal Year 2024-2025.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project that has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Resolution - Felton Agreement 2025-2026- CAO Stamp

2. Felton - Agreement 2 - FINAL 2025.07.29 CAO Stamp

3. Attachment 1 - Updated Scope of Services - FINAL 2025.07.30

CONTACT
Jason Ta, Chief of Police
[email protected]

Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 25-____ N.C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO

APPROVING THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT

WITH FELTON INSTITUTE FOR THE IHART PROGRAM FOR AN AMOUNT NOT TO EXCEED $1,598,675 THROUGH JUNE 30, 2026 AND AUTHORIZING THE CITY

MANAGER TO EXECUTE SAME

WHEREAS, in January 2024, City Council authorized execution of a one-year Consultant and Professional Services Agreement (“Agreement”) with Felton Institute to provide IHART (Integrated Health and Resource Team) Program services for 12 hours every day for a total not-to-exceed budget of $912,463; and

WHEREAS, on December 31, 2024, City exercised its option to extend the Agreement for one year, resulting in a term extension to January 31, 2026; and WHEREAS, the City pieced together multiple funding sources via a First Amendment to said Agreement to ensure IHART services were continued through June 30, 2025; and WHEREAS, the IHART Program has produced results and is well-received in the community; and
WHEREAS, Felton Institute proposes to continue its IHART model (12 hour per day, 7 day per week, 365 days per year) through June 30, 2026, and add additional case management and navigation services, for a total amount not to exceed $1,598,675; and WHEREAS, there is sufficient budget for a Consultant and Professional Services Agreement with Felton Institute for an amount not to exceed $1,598,675, which includes $423,646 from the Vallejo Police Department’s existing Fiscal Year 2024 Connect and Protect: Law Enforcement Behavioral Health Response Program Grant and $1,175,029 of Measure P funds approved in the City’s Fiscal Year 2025-2026 annual budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby approves the Consultant and Professional Services Agreement with Felton Institute for the IHART Program for an amount not to exceed $1,598,675 through June 30, 2026.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Manager is authorized to execute said Consultant and Professional Services Agreement with Felton Institute.

Adopted by the City Council of the City of Vallejo at a regular meeting held on August 5, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ANDREA SORCE, MAYOR
ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK

Consultant and Professional Services Agreement (Revised 05-2025) Page 1 of 11

Approved as to form:

By: for
Veronica Nebb, City Attorney

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT

This Consultant and Professional Services Agreement (“Agreement”) is made at Vallejo, California, dated for reference this _____ day of August, 2025, by and between the City of Vallejo, a municipal corporation (“City”), and Felton Institute, a California nonprofit public benefit corporation, hereinafter referred to as “Consultant”, who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide the City professional services as specified in Exhibit A, entitled “Scope of Work.”

2. Payment. City shall pay Consultant for services rendered pursuant to this agreement at the times and in the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Consultant for services rendered pursuant to this Agreement.

3. Facilities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4. Indemnification. Consultant shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, to be performed under this agreement for Consultant’s or subcontractor’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.

Consultant shall also indemnify, hold harmless, and defend City, its officers,

Consultant and Professional Services Agreement (Revised 05-2025) Page 2 of 11 officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, related to costs or benefits associated with California Public Employment Retirement System (CalPERS) membership where Consultant supplies a CalPERS member who CalPERS determines is subject to enrollment.

The provisions of this section shall survive the expiration or termination of this Agreement.

5. Insurance Requirements. Consultant agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements for Consultant.” Failure to maintain required insurance at all times shall constitute a default and material breach.

6. Accident Reports. Consultant shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. The report shall be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses, and telephone numbers of any known witnesses, (c) the date, time, and description of the accident or other occurrence.

7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant’s family, business, real property or financial interests and the services to be provided under this Agreement. Consultant shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Consultant’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Consultant shall disclose such conflict in writing to City. Every individual who performs services on behalf of Consultant pursuant to this Agreement must file a full Statement of Economic Interests (also known as Form 700) with the City Clerk if the work of the individual involves making a governmental decision whether to issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specifications for a contract; adopts or approves for the City any policy, standard or guideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code.

Consultant and Professional Services Agreement (Revised 05-2025) Page 3 of 11

8. Independent Contractor. Consultant is an independent contractor.

Neither Consultant nor any of Consultant’s officers, employees, agents, or subcontractors, if any, is an employee of City by virtue of this Agreement or performance of any services pursuant to this Agreement. City shall have the right to control Consultant only insofar as the results of Consultant’s services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes services pursuant to this Agreement.

9. Licenses, Permits, Etc. Consultant represents and warrants to City that all consultant services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Consultant has all the permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession.

10. Business License. Consultant, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Consultant until such business license(s) has been obtained.

11. Standard of Performance. Consultant shall provide products and perform all services required pursuant to this Agreement in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by a member of Consultant’s profession currently practicing in California.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations.

Consultant’s responsibilities under this section shall not be delegated. Consultant shall be responsible to City for acts, errors, or omissions of Consultant’s subcontractors.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work and shall prepare plans, reports, and/or other work products in such a way that additional costs will not be incurred beyond a project budget approved or amended by the City Manager or his or her designee.

Consultant and Professional Services Agreement (Revised 05-2025) Page 4 of 11

Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Consultant is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant.

12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by causes or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.

In the event that the Consultant is unable to meet the completion date or schedule of services, Consultant shall immediately inform the City Representative of this in writing. If additional time is required to perform the work, the City Representative may adjust the schedule.

13. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

14. Personnel. Consultant agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. If a position requires an incumbent to have certain credentials or licenses, a staff member’s failure to maintain said credentials throughout the term of this Agreement shall constitute a material breach and grounds for termination of this Agreement. Consultant shall provide City with complete, legible copies of each employee’s credentials and licenses required by this Agreement.

Payment made to Consultant pursuant to this Agreement shall be the full and complete compensation to which Consultant and Consultant’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Consultant nor Consultant’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Consultant. The City shall not be required to pay any workers’ compensation insurance on behalf of Consultant.

Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall

Consultant and Professional Services Agreement (Revised 05-2025) Page 5 of 11 provide City with proof of such payments upon request.

15. General Prohibition on Assignment of CalPERS Members and Annuitants. Consultant shall not hire, employ, or use, as an employee, subcontractor or agent of Consultant (Assigned Individual) any California Public Employment Retirement System (CalPERS) member or annuitant in connection with the provision of services under this Agreement. Nor shall Consultant allow any of its subcontractors, agents, or other representatives to employ CalPERS members or annuitants for the purpose of performing work under this Agreement.

Failure to comply with the provisions of this section shall constitute a material breach of Consultant’s obligations under this Agreement and shall be grounds for termination.

The City Manager and the Human Resources Director may together approve an exception which they determine either: (i) meets the requirements of CalPERS relating to Independent Contractors; or (ii) where such Assigned Individual who is an Annuitant, has not, and will not, exceed 960 total hours in a fiscal year (July 1 to June 30) for all CalPERS employers combined, and satisfies all other CalPERS annuitant requirements. No Assigned Individual, regardless of CalPERS membership at the time the labor is provided, may exceed 1,000 hours in a fiscal year (July 1 to June 30).

16. Consultant Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Consultant shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

17. Term. The term of this Agreement shall commence on July 1, 2025 and shall continue in full force and effect until June 30, 2026.

City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one year or less by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed three years.

If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.

If funds to effect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.

18. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of

Consultant and Professional Services Agreement (Revised 05-2025) Page 6 of 11 the services to be provided under this Agreement by giving 60-days notice to Consultant. Upon receipt of a notice of termination, Consultant shall perform no further work except as specified in the notice. Before the date of termination, Consultant shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.

The City shall pay Consultant for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Consultant for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Consultant for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.

19. Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports, recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Consultant resulting from services rendered pursuant to this Agreement, shall become the property of City. Consultant agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office Suite (2002) format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.

20. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Consultant in the performance of Consultant’s services hereunder.

21. Assignment and Subcontracting. Consultant shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be

Consultant and Professional Services Agreement (Revised 05-2025) Page 7 of 11 void and of no effect.

If subcontracting of work is permitted, Consultant shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Consultant. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Consultant to use subcontractors for performance of any service under this Agreement.

The City is an intended beneficiary of any work performed by Consultant’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.

Any subcontractor or assignee consented to by City shall be bound by all terms and conditions of this agreement and the same shall be incorporated into and made a part of any assignment or subcontractor agreement.

22. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

23. Non-Discrimination/Fair Employment Practices.

(a) Consultant shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.

Consultant warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.

In all solicitations either by competitive bidding or negotiations made by Consultant for work to be performed under any subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultant’s obligation under this Agreement relative to nondiscrimination and fair employment practices.

Consultant shall include the above provisions of this section in every subcontract,

Consultant and Professional Services Agreement (Revised 05-2025) Page 8 of 11 including procurement of materials or equipment.

(b) Consultant agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.

24. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to City:

Awab Manzoor
Administrative Manager
Vallejo Police Department
111 Amador Street
Vallejo, CA 94590

If to Consultant:

Al Gilbert
President and C.E.O.

Felton Institute
1005 Atlantic Avenue
Alameda, CA 94501

Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

Routine administrative communications shall be made pursuant to section 1 of Exhibit A.

24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.

Nothing in this Agreement modifies the City’s ownership of vehicles and personal property acquired for Consultant’s use during operation of the IHART (Integrated Health and Resource Team) Program.

25. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

Consultant and Professional Services Agreement (Revised 05-2025) Page 9 of 11

26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the State of California or in the United States District Court, Eastern District of California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

28. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party’s draftsmanship thereof.

29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.

30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

31. Compliance with Laws. Consultant will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.

32. Confidentiality of City Information. During the performance of services under this Agreement, Consultant may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collectively referred to as “City Information”) which are valuable, special and unique assets of the City. Consultant agrees that it will not use any information obtained as a consequence of the performance of services under this Agreement for any purpose other than fulfillment of Consultant’s scope of work , to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City Information to any third party, other than its own employees, agents or subcontractors who have a need for the City Information for the performance of services under this Agreement, without the prior written consent of City, or as required by law.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this Agreement as confidential.

Consultant and Professional Services Agreement (Revised 05-2025) Page 10 of 11

A violation by Consultant of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.

Consultant’s obligations under this section shall survive the completion of services, expiration or termination of this Agreement.

33. News and Information Release. Consultant agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.

34. City Representative. The City Representative specified in Exhibit A, or the representative’s designee, shall administer this Agreement for the City.

35. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

36. Facsimile Signature; Electronic Signature. This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise.

Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of this Agreement. The failure to send an original shall not affect the binding nature of this Agreement.

37. Authority. The person signing this Agreement for Consultant hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Consultant.

38. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled “Scope of Work,” including any attachments Exhibit B, entitled “Compensation,” including any attachments Exhibit C, entitled “Insurance Requirements,” including attachments

[SIGNATURES ON FOLLOWING PAGE]

Consultant and Professional Services Agreement (Revised 05-2025) Page 11 of 11 IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.

FELTON INSTITUTE,
a California nonprofit public benefit
corporation

By: ____________________
Al Gilbert
President & CEO

DATE: __________________

(City Seal)

CITY OF VALLEJO,
a California municipal corporation

By: ____________________
Andrew Murray
City Manager

DATE: __________________

ATTEST:

By: ____________________
Dawn G. Abrahamson
City Clerk

APPROVED AS TO FORM:

By: ____________________ for
Veronica A. F. Nebb
City Attorney

APPROVED AS TO INSURANCE:

By: ____________________
Armond Sarkis
Risk Manager

Consultant and Professional Services Agreement (5-2025) Page 1 of 1 Exhibit A – Scope of Work

EXHIBIT A

SCOPE OF WORK

1. Representatives. The City Representative for this Agreement is:

Claudia Williams
Administrative Analyst II
[email protected]

The Consultant’s Representative for this Agreement is:

Rayvon Williamson
Program Manager
[email protected]

All routine administrative communications between the parties will be between the above-named representatives and may be by personal delivery, mail, facsimile transmission, or electronic mail as agreed between the Consultant Representative and City’s Representative.

2. Services to be Provided. The services provided shall be as set forth in Attachment 1 of Exhibit A, attached hereto and incorporated herein by this reference.

3. Time for Performance. Consultant will complete all services by June 30, 2026.

5. No Set Work Hours. Consultant shall be solely responsible for determining the working hours of its individual personnel, employees, agents, and representatives within the limitations otherwise provided in this Agreement.

Consultant and Professional Services Agreement (Revised 05-2025) Page 1 of 4 Exhibit B - Compensation

EXHIBIT B

COMPENSATION

1. Consultant’s Compensation.

A. Services: City agrees to pay Consultant, amounts specified below, for those services set forth in Exhibit A of this Agreement including, all overtime costs, indirect costs, and for all authorized reimbursable non-personnel costs, for a total not-to-exceed amount of One Million Five Hundred Ninety Eight Thousand, Six Hundred Seventy Five Two Dollars ($1,598,675). The parties understand that no costs set forth herein that exceed the total amount set forth in the previous sentence will be paid to the Consultant without further approval by the Vallejo City Council.

Budget Summary

$1,206,049 Personnel Costs (Salary and Benefits)
$101,126 Non-Personnel Costs
$291,500 Indirect Costs (please see definition
immediately below)
$1,598,675 TOTAL PROGRAM BUDGET
Personnel Costs
(Salary & Benefits) Breakdown

$778,548 Community Responders/Crisis Intervention
Workers & EMTs (7.0 FTE)
$130,801 Program Manager (1.0 FTE)
$118,129 Mental Health Rehab Specialist (0.75 FTE)
$96,381 Administrative Analyst (1.0 FTE)
$32,160 Division Director (0.10 FTE)
$50,030 Case Manager / Navigator (0.50 FTE)
Non-Personnel Costs Breakdown

$7,000 Office Expenses
$19,800 IT & Communications
$50,000 Client-Related / Barrier Removal Expenses
$4,000 Internal Training Costs
$6,726 External Training (Family & Caregiver) Costs
$5,600 Education to Improve Public Health
(including overdose prevention)
$8,000 Marketing & Outreach

Consultant and Professional Services Agreement (Revised 05-2025) Page 2 of 4 Exhibit B - Compensation

When Consultant bills for the Indirect Costs set forth in the chart above, those costs are limited to a prorate share of administrative salaries for departments such as human resources, fiscal, information technology, facilities, communications and training as well as administrative operating costs including occupancy (rent and utilities), liability insurance, professional services (legal fees, audit fees, website maintenance), depreciation and other administrative overhead costs.

Consultant shall notify City in writing no later than sixty (60) days prior to the estimated date when Consultant will have billed City the maximum payment amount permitted under this Agreement, and Consultant shall provide City with an estimate of the additional compensation required to complete the project.

B. Additional Services:

Additional Services are those services related to the scope of Services of Consultant as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.

C. Compliance with Funding Laws and Regulations

Consultant shall comply with all federal, state, and/or local laws and regulations, as applicable, governing the funding of the IHART program.

2. Consultant’s Reimbursable Personnel Costs. Reimbursable Personnel Costs shall be limited to actual expenditures of Consultant for the provision of services relating to the IHART (Integrated Health and Resource Team) Program, as detailed in Exhibit A. Consultant’s Personnel Costs budget incorporates costs associated with Consultant’s staff taking time off for various reasons and for overtime and double-time. Accordingly, Consultant will not seek separate reimbursement for overtime, holiday time, or double-time.

3. Consultant’s Reimbursable Non-Personnel Costs. Reimbursable Non- Personnel Costs shall be limited to the actual reasonable expenditures of Consultant described below that are necessary for the proper completion of the Services.

Food and beverage expenses are reimbursable only if: (a) provided in an emergency situation, and (b) after all other avenues for acquiring the food and/or beverage by other means have been exhausted. Notwithstanding the foregoing, monthly expenses for food and beverages shall not exceed $1,500.

Consultant and Professional Services Agreement (Revised 05-2025) Page 3 of 4 Exhibit B - Compensation
Shelter expenses are reimbursable only if: (a) provided in an emergency situation, and (b) after all other avenues for acquiring the shelter by other means have been exhausted. Notwithstanding the foregoing, monthly shelter expenses shall not exceed $1,000.

Consultant's monthly invoices shall include separate line items for food, beverage, and shelter expenses. These line items shall be subtotaled in a distinct section of each invoice.

Expenses relating to public storage and gasoline are specifically excluded and will not be reimbursed by the City. IHART vehicles may obtain gasoline at pumps in the City of Vallejo corporation yard located behind the Vallejo Police Station at 111 Amador Street.

Any single purchase over $250 must receive prior written approval from authorized Vallejo Police Department staff listed hereafter: Chief Jason Ta, Deputy Chief Bobby Knight, Captain Sanjay Ramrakha, Awab Manzoor, or Claudia Williams.

4. Payments to Consultant.

A. Payments to Consultant shall be made within a reasonable time after receipt of Consultant’s invoice, said payments to be made in proportion to services performed. Consultant may request payment on a monthly basis. Consultant shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.

B. All invoices submitted by Consultant shall contain the following information:

1. Description of services being invoiced

2. Description and amount of personnel costs, separated by position

3. Description and amount of non-personnel costs, separated by budget category, with food, beverage, and shelter expenses separated and subtotaled as described in Section B(3), above

4. Cost allocation summary for all non-personnel costs

5. Invoice date

6. Timeframe for which the invoice covers

7. Sequential invoice number

8. Consultant’s Taxpayer Identification Number

9. Total amount previously billed

10. Total amount billed to date

C. Invoices that do not conform to the format outlined above shall be returned to Consultant for correction. City shall not be responsible for delays in payment to Consultant resulting from Consultant’s failure to comply with the invoice format described above.

Consultant and Professional Services Agreement (Revised 05-2025) Page 4 of 4 Exhibit B - Compensation
D. Invoices shall be sent to:

Claudia Williams
Administrative Analyst II
Vallejo Police Department
[email protected]

5. Accounting Records of Consultant. Consultant shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Consultant’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Consultant’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Consultant shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty-four (24) hours’ notice.

The obligations of Consultant under this section shall survive this Agreement.

6. Taxes. Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

7. Taxpayer Identification Number. Consultant shall provide City with Consultant’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

Consultant and Professional Services Agreement (Revised 05-2025) Page 1 of 3 Exhibit C – Insurance Requirements

EXHIBIT C

INSURANCE REQUIREMENTS

Consultant shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Consultant, their agents, representatives, or employees or subcontractors.

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:

A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025.

C. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

D. Professional Liability insurance appropriate to the Consultant’s profession (Errors and Omission).

2. Minimum Limits of Insurance. Consultant shall maintain limits no less than:

A. General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

C. Workers’ Compensation and Employer’s Liability: $1,000,000 per accident for bodily injury or disease. If Consultant is not subject to California Workers’ Compensation requirements, Consultant shall file a completed certificate of exemption form which may be obtained from the City prior to commencing any activity authorized hereunder.

Consultant and Professional Services Agreement (Revised 05-2025) Page 2 of 3 Exhibit C – Insurance Requirements
D. Professional Liability (Errors and Omission): $2,000,000 combined single limit per occurrence, and annual aggregate.

3. Deductible and Self-Insured Retention. Any deductibles or self-insured retention must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City of Vallejo, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4. Other Insurance Provisions. The general liability and automobile liability policies, as can be provided, are to contain, or be endorsed to contain, the following provisions:

A. The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents or volunteers. The insurance is to be issued by companies licensed to do business in the State of California.

B. For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance as respects the City of Vallejo, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City of Vallejo, its officers, officials, employees, agents, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

C. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents, or volunteers.

D. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

E. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City.

F. The workers’ compensation and employer’s liability policy required hereunder shall be endorsed to state that the workers’ compensation carrier

Consultant and Professional Services Agreement (Revised 05-2025) Page 3 of 3 Exhibit C – Insurance Requirements
waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Consultant’s performance under this Agreement.

5. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII.

6. Verification of Coverage. Consultant shall furnish the City with certificates of insurance and original endorsements effecting general and automobile liability insurance coverage required by this clause. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences.

7. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

8. Payment Withhold. City will withhold payments to Consultant if the certificates of insurance and endorsements required in Paragraph F, above, are canceled or Consultant otherwise ceases to be insured as required herein.

ATTACHMENT 1 OF EXHIBIT A

IHART Contract Executive Summary

IHART (Integrated Health and Resource Team) is a mobile community crisis intervention team that is staffed by Felton Institute (Consultant) employees, including EMTs and Community Responders / Crisis Intervention Workers. This multidisciplinary team will respond to non-violent, non-emergency calls for services dispatched through the Vallejo Police Department (VPD) Communications Center. IHART will provide residents of the City of Vallejo with trauma-informed responses and linkages for mental and behavioral health and social services-related calls through a co-response model, thus reducing the role of police for these calls and improving outcomes for individuals experiencing mental health, substance use disorder, chronic homelessness and other social services-related crises. The IHART team will provide proactive education and outreach to those who are frequent users of the system, with a focus on holistic wrap-around services, linkages, engagement, and follow-up with those who have been contacted by the mobile response team, as well as assisting these vulnerable community members in accessing long term continuity care and services. This IHART Program also seeks to mitigate and respond to institutional structures that exacerbate inequalities for the target population by providing immediate critical support and assistance in navigating existing services and reducing police response. Consultant will work closely with VPD and Vallejo Fire Department (VFD) to integrate the IHART program into the existing first-response systems and processes. Consultant’s staff operating IHART will also focus on providing proactive, easily accessible, culturally responsive resources for individuals and families in crises. A responsive communication strategy aimed at improving understanding, trust, and collaboration will be developed to ensure residents and community-based organizations are both engaged and aware of IHART as an access point for preventative mental health care.

I. The Purpose of the Program is to:

A. Operate a mobile crisis team serving the entire City of Vallejo, 365 days a year, to enhance crisis response for those in Vallejo experiencing a mental health crisis or non-violent dispute;
B. Respond at least 12 hours per day, 7 days per week, and 365 days per year. IHART must provide community-based crisis intervention, welfare checks, screening, assessment, and referrals to appropriate resources (based on the individual’s needs, age, etc.).

C. Provide timely in-person response – with a targeted response time of 10 – 20 minutes from dispatch to arrival – deployed through the VPD’s dispatch system and through radio communication with VPD.

D. Increase the level of trust in the Vallejo community to call for help when they have a need for mental or behavioral health assistance, specifically in communities that are underrepresented and underserved by mental health services and support.

E. Reduce the number of non-emergency calls for police and medical services.

F. Increase the linkage to social services to address social care needs that lead to police or medical calls for service.

G. Reduce emergency room utilization among those who are experiencing behavioral health challenges or non-emergency medical crises.

H. Disrupt the disparity in communities seeking mental health support services, specifically addressing underrepresented and underserved communities I. Increase the awareness and availability of preventative mental health support services for underrepresented and underserved community members.

J. In collaboration with VPD, assist communities following major incidents, providing immediate emotional support, and referrals for counseling after events like homicides or drive-by-shootings.

K. Neighborhood Watch Collaboration with VPD, fostering community relationships and ensuring public safety.

L. Faith-Based Crisis Support working closely with VPD Chaplains when families require support navigating crisis with religious considerations.

II. Hours of Service
Consultant’s employees will operate the IHART program 12 hours a day , seven days a week, 365 days a year.

III. Area of Patrol and Transportation Services
IHART shall provide proactive outreach and respond to crisis intervention and mental/behavioral health support service needs within the geographical boundaries of the City of Vallejo. The City of Vallejo will provide transportation vehicles for the IHART team to respond to all calls for service.

IHART shall maintain an emphasis in proactive outreach, servicing, and preventative services in the highest-risk areas of Vallejo, public spaces such as parks, and other areas as identified between the VPD and IHART personnel.

IV. Types of Services to be Provided by Consultant’s Staff Operating IHART A. For the purposes of this Agreement, the term "transport" means to provide a courtesy ride to a willing, self-ambulatory person who requires no medical attention or treatment during transport. In addition transportation assistance can be provided through other supportive means, e.g., Muni tokens, BART Pass, Lyft/Uber etc. to help with gaining access to services in the context of Barrier Removal. IHART personnel shall observe, and reach out to any person, while in a public place, that meets any of the criteria referenced below.

1. Persons Intoxicated/Under Influence of Controlled Substances a) If the person is unconscious, and cannot be aroused, the IHART EMT should assess the individual and if necessary, request an ambulance to assist in the medical evaluation.
b) If the person is willing, IHART shall transport him/her to the appropriate licensed or certified open treatment facility within the City or the County if:
(1) The person is conscious but appears mentally ill, intoxicated or under the influence of a controlled substance; or
(2) IHART has reasonable cause to believe that the person is dangerous to themselves.
c) If the person is unwilling to be transported to a treatment center, but appears to be in any of the conditions described in subsections above, A.1(b)(1) or A.1(b)(2), or IHART has reasonable cause to believe the person is dangerous to others, personnel assigned to IHART shall immediately notify VPD dispatch to have police officers respond, and shall stand by to assist the officers, as necessary.
d) IHART has reasonable cause to believe the person is intoxicated or under the influence of a controlled substance while in a public place, team personnel may counsel the person on treatment and detoxification options, and if the person is willing, transport them to an appropriate open facility for further assistance.

B. Persons Needing Non-Medical Care or Treatment for Mental Illness

If a personal appears to be in need of care or treatment for mental illness, but not dangerous to themselves or others, IHART may counsel the person on treatment options and, if the person is willing, transport them to an appropriate facility within the City or County. Transports to appropriate Kaiser Medical Facilities may be permitted if necessary and upon notification to VPD dispatch.

Commented [CW1]: Does the budget account for
services 12 hours per day, seven days per week?
Commented [CP2R1]: Yes
Commented [CW3]: We need to have a clear
delineation of the new services being added due to
TabiMoms’ departure.

Commented [CW4]: The complete section
references need to be clarified.

Commented [CP5R4]: A1. Intoxicated/Under
Influence of Control Substance, (b) 1 Appears to be
mentally ill, intoxicated or under the influence of
control substance, (b) (2) Person is dangerous to
themselves or others.

C. Persons in Need of Immediate Shelter

When requested by VPD dispatch, or a supervisor from VPD or VFD, IHART shall provide transportation to mentally ill or disoriented persons in need of immediate transport to an appropriate open shelter or treatment center or provide such person’s transportation to and from other open social services agencies or publicly organized and sponsored shelters within the City or County.

D. First Aid and Chronic Care

1. The IHART EMT shall provide medical evaluations within their scope of training and experience and shall request an ambulance for any medical needs outside of that scope.

E. General Responsibilities of Consultant Staff Operating IHART

1. Consultant staff operating IHART can request police assistance to be present at any scene where they do not feel safe, and an officer will be dispatched as soon as an officer is available. If there is a call for service that the team members are concerned about responding to, then they shall contact the on-duty police sergeant before they respond to the call for service.

2. Consultant acknowledges it is appropriate for IHART personnel to respond and provide services in the following circumstances:
a) Counseling and intervention for depressed or suicidal subjects b) Transportation for mental health services, substance abuse services, nonemergency medical care, or shelter resources.
c) Non-violent intoxicated subjects in a public place
d) Non-violent subjects under the influence of a controlled substance in a public place
e) Minor medical complaints that do not require emergency medical care f) Family disputes where there is no indication of a criminal violation, weapons, or any potential of violence.
g) Welfare checks where there is no crime suspected
h) Report of a disoriented person
i) Provide support for individuals in need of shelter or housing services j) Collection of drug paraphernalia for destruction
k) At the request of any Vallejo Police Department or Vallejo Fire Department personnel on the scene of an incident
l) Basic immediate needs such as water, food, and clothing m) Triage, screening, and assessment
n) Emotional support
o) Crisis intervention and de-escalation
p) Risk assessment/Risk of harm to self
q) Suicide prevention and intervention
r) Psycho-social support
s) Peer support services
t) Referral to local area resources including coordination with medical and behavioral health services and homeless services providers and resources, including housing assistance referrals
F. Provisions of Services at Direction of the City of Vallejo

1. All IHART-provided proactive outreach, crisis intervention, and transportation services shall be subject to VPD directional and programmatic input. IHART shall respond to all VPD radio dispatches and contacts from police and fire personnel requesting mobile crisis intervention services or IHART assistance unless they are already assigned to another call for service of a higher priority. IHART shall immediately suspend the services under Section IV, A, B, or C herein when notified to do so by VPD Program Coordinator or by a VPD Police Supervisor or Officer. If a provision of service hereunder is suspended due to notice by VPD, IHART shall

reinstate the service upon notice to do so by VPD. While providing services hereunder, IHART shall obey all lawful commands and directions received from police and fire personnel.

G. Additional services to be provided by Consultant’s staff, Case Manager/Navigator operating IHART will address three areas of activity expansion to improve public health and public safety. These areas entail (1) the development and deployment of an Assertive Community Treatment (ACT) Model & Sequential Intercept Model to identify gaps and opportunities to assist with wrap around services to divert Vallejo residents from hospitalization and arrest; (2) the implementation of a curriculum to educate Family members and Care givers who support Vallejo residents experiencing Serious Mental Health challenges; and (3) establishing an educational campaign to enhance officer and IHART staff to improve public safety by ensuring officers/first responders have the training to engage individuals with co- occurring disorder.

1. ACT Model will focus on specific needs and goals of each individual tailoring services to their unique situation. Sequential Intercept Model, SMI will focus on Intercepts -2 Prevention, -1 Early Prevention and 0 Increase Community Response Services.

2. Utilize the National Alliance of Mental Illness, NAMI trainings that are designed to expand family members and care givers compassion to promote a collaborative model of care.

3. Establish Motivational Interviewing and Restorative Justice Trainings for officers to help identify the different stages of change and using the approach of open-ended questions, affirmation, summary, and reflection

V. Consultant Provided Staff
A. Consultant will provide:

1. One (1) Program Manager to oversee the program and provide case management.

The Program Manager shall work eight hours a day for five days a week for the purpose of providing total coverage for 12 hours per day, 7 days per week, and act as liaison between IHART and VPD Program Coordinator and/or VPD Supervisor.

The Program Manager also serves as a liaison to external partners such as other police departments, local governments, mental health and social services, including County service providers, and other internal agency programs and departments; that include Consultant’s Quality Management Department, Human Resources Department, and Information Technology Department, etc.

2. Four (4) Community Responder/Crisis Intervention Worker positions who shall work eight hours a day for five days a week for the purpose of providing total coverage for 12 hours per day, 7 days per week. The Crisis Intervention Workers provide support in the planning and operation of services to ensure smooth functioning and clear communication. Incumbents advocate for and represent clients, their family members and the loved ones of mental health clients, and support and facilitate timely and informative interactions between family members and mental health service programs and staff. Incumbents are expected to be culturally and linguistically relatable and, to the extent possible, reflect the community's diversity and have credible lived experience. Incumbents should have a demonstrated capacity for service delivery across all neighborhoods and micro-communities of the City;

3. Three (3) Emergency Medication Technicians (EMT) positions who shall work eight hours a day for five days a week and respond to a broad range of non-life-threatening medical calls and situations without law enforcement;

4. One (1) Program Administrative Data Analyst & Community Liaison to provide operational and administrative day-to-day support. The Program Administrative Data Analyst & Community Liaison shall work eight hours a day five days a week.

Commented [CW6]: What “internal agency
programs and departments”?
Commented [CW7]: Perhaps rewrite this sentence:

The incumbents timely advocate for, represent, and
support clients and clients’ family members and loved
ones.

Commented [CP8R7]: Resolved
Commented [CW9]: Perhaps rewrite this clause:
...culturally and linguistically relatable and have
credible lived experience.

Commented [CP10R9]: Resolved
Commented [CW11]: These positions should be
separated. What are the different credentials and
qualifications required for each position? Is the rate of pay the same for each position? What are the
different duties for each position?
Commented [CP12R11]: Emergency Medical
Technicians and EMT are synonyms.

Commented [CP13R11]: Resolved

5. One (1) Case Manager/Navigator will help Vallejo residents and families connect with essential services and support systems, such as healthcare, housing, and social assistance. Help with assessing the needs, provide guidance, and link residents to appropriate community resources, collaborating with various organizations. Work closely with Program Manager to develop and deploy an Assertive Community Treatment (ACT) Model and Sequential Intercept Model to identify gaps and opportunities to assist with wrap-around services to divert Vallejo residents from hospitalization and arrest.

6. One Division Director will provide divisional oversight to ensure that all legal, regulatory, and contractual requirements applicable to the IHART Program are adhered to and/or delivered. Oversee, assist, monitor, and provide directions to staff in the planning, development, reviewing, and implementation of IHART client care, client services, and record keeping and documentation. Act as a representative of Felton Institute with government agencies, the community, community leaders and the public relative to funding contracts and delivery of services.

B. Consultant shall provide to VPD’s Program Coordinator complete, legible copies of all relevant credentials and licenses of each IHART employee before that employee provides any services relating to the IHART Program. Consultant shall also immediately inform the VPD Program Coordinator should any such credentials or licenses change or lapse during the term of this Agreement.

C. Consultant staff operating the IHART program shall have experience collaborating with other community-based organizations and a commitment to building a network of shared providers and resources. This effort is grounded in collaboration and collective impact, and as such, all staff should be committed to cross-organization and cross-sector transparency and coherent efforts.

D. Consultant staff operating IHART shall have the following responsibilities and complete the following activities:

1. Provide system navigation for clients who have just experienced an acute mental health or substance abuse challenge, including assisting and encouraging clients to access various medical, detention, psychiatric care, and substance abuse services as needed and/or directed by qualified personnel.

2. Provide transportation to clients in vehicles assigned by City to the IHART Program only.

3. Facilitate peer and family support groups as needed.

4. Assist Program Manager in planning, implementing and monitoring services to meet the needs of the client and their family members.

5. Represent client and family members' issues to mental health and substance abuse managers, supervisors, and staff to enhance awareness and sensitivity regarding concerns.

6. Train, inform and assist client and family members in developing skills to enable them to care for and effectively advocate for the client and family members receiving services. Provide similar training to mental health and substance abuse staff to facilitate client and family involvement in services.

7. Provide support and information to assist family members of persons and individuals w i t h mental health and substance abuse challenges who are incarcerated in the county jail by way of coordination and communication with the Mental Health Jail Liaison.

8. Ensure clients and families are aware of current legislation that will impact the services provided to client and family members.

9. Maintain written records of client / family members' or identified support persons' requests for assistance, including describing problems, actions taken, and results.

Enter, track and manage client and family services data; generate reports as needed.

Communicate effectively with the client, family or identified support persons, treatment staff, supervisors, managers, administrators, support staff, and other involved entities, about concerns or grievances pertinent to the request for services.

Commented [CW14]: Is this position-specific?
Commented [CP15R14]: No, this responsibility of
all IHART staff that report to Program Manager.

Commented [CP16R14]: Resolved

10. Attend team meetings for IHART at the request of VPD, VFD or the City Manager.

11. Utilize an asset based or strength-based approach to working with families and individuals in crisis

12. Utilize culturally and linguistically sensitive mental health and engagement practices

13. All staff assigned to the IHART program will consistently support the mission and objectives of t h e City of Vallejo by maintaining privacy and confidentiality of client information, protecting the assets of the organization, acting with ethics and integrity, and adhering to applicable federal, state and local laws and regulations.

14. Develop strategic partnerships with state and local organizations and develop communications strategies supporting advocacy efforts that reflect best practices for full community engagement and empowerment.

15. Perform community outreach and engage in public speaking to increase public awareness of the impact of mental illness on clients and families, preventative practices, and the importance of family and community involvement in the treatment of the clients we serve.

16. Collaborate with partners to help organize and participate in community events to promote IHART services, provide resources, and decrease stigma.

17. Explore and maintain community resources in order to provide citizens and consumers with appropriate and up-to-date resources and support.

18. Represent client and family interests in various community committees and task forces.

19. Establish and maintain collaborative relationships with peer and family support groups and other community providers.

20. Practice culturally and linguistically competent communication and engagement strategies, including translation and transcription as appropriate.

21. Specifically target and track the inclusion of underserved and underrepresented community populations to mitigate disparate engagement.

Staff Roles and Responsibilities - Detailed

Program
Manager
• Assist in managing all aspects of operations of IHART to include planning, growth, staffing and program development.

Develop and support a training plan that ensures all IHART members have sufficient baseline and ongoing training in key skill areas related to their staff function, including required certifications.
• Assist in the development of annual program goals, objectives and activities as well as exploring trends and considering the future expansion of IHART. • Ensure all City safety protocols are maintained to provide a safe, open and welcoming work environment.
• Ensure all services meet the highest standards of care while adhering to documentation requirements maximizing the use of evidence based and best practice treatment models and/or industry standards.
• Ensure services are designed and delivered in a manner that facilitates progress toward identifiable client goals while maintaining a reasonable degree of client satisfaction.
• Ensure that all legal, regulatory, and contractual requirements applicable to the Program are adhered to and/or delivered, including compliance with program certifications.
• Oversee, assist, monitor and provide direction to staff in the planning, development, reviewing, and implementation of client care, client services and record keeping.

Division
Director
• Provide divisional oversight to ensure that all legal, regulatory, and contractual requirements applicable to the Program are adhered to and/or delivered, including compliance with program certifications.
• Oversee, assist, monitor and provide directions to staff in the planning, development, reviewing, and implementation of IHART client care, client services, record keeping, and documentation.

Commented [CW17]: Add costs? Or are staff
bilingual or trilingual?
Commented [CP18R17]: No cost associated with
this.

Commented [CW19]: Will additional positions be
added due to TabiMoms’ departure? Who will
perform the added services?
Commented [CW20R19]: The Case
Manager/Navigator listed in the budget is not listed
here.

Commented [CP21R19]: Yes, the Case
Manager/Navigator is the added position due to
TabiMoms departure.

• Act as a representative of Felton Institute with government agencies, the community and the public relative to funding, contracts, and delivery of services with community leaders.

Mental Health
Rehabilitation
Specialist
• Provide crisis intervention and crisis management services as needed. • Ensure services are delivered with cultural sensitivity and in the preferred language of client/family receiving support services.
• Assist Program Manager in tracking and reporting engagement efforts by attendance, race, ethnicity, age and when possible, address/location/community. • Provide crisis intervention modalities
• Provide Intensive Care Coordination
• Provide Rehabilitation Counseling
• Provide psychoeducation to residents and family/social support • Provide outreach, engagement, mental health rehabilitation and navigation services Community
Responder /
Crisis
Intervention
Worker
• Employees with relevant lived experience.
• Masters or bachelors degree in social work or related field (preferred). • Provide input to the Mental Health Rehabilitation Specialist and other members of IHART in the development of client assessment and family member policies. • Represent client and family members within the mental health system and provide individual support and accurate information to assist families or support persons interacting with the system, community supports and services. • Assure that services comport with client’s acuity and are delivered with cultural sensitivity and in the preferred language of the family receiving support services. • Provide accurate and relevant information to the client and family members regarding legal processes in the mental health system.

Emergency
Medical
Technician
(EMT)
• Employee with EMT Card
• Make decisions regarding transportation of any person to a non-emergency medical care provider, shelter, or to an alcohol, drug, or mental health treatment facility.
• Respond to a broad range of non-life-threatening medical calls and situations without law enforcement and EMS
Administrative
Data Analyst
• Work with VPD Program Coordinator to prepare budgets within assigned program(s), monitor expenses to operate within budgets assuring that financial procedures and controls are adhered to by program staff. • Manage all administrative and clinical record-keeping tasks. • Manage vehicle maintenance calendar.
• Schedule and facilitate team meetings.
• Coordinate with Vallejo City Fleets for Vehicle Maintenance • Serve as liaison for outreach events such as National Night Out, Business Watch, Resource Fairs and school rapid response initiatives. • Serve as a bridge between IHART, law enforcement, public safety, and community-based organizations.
• Maintain compliance documentation and program objective tracking • Support program development through coordination of training and wellness activities.

Facilitate with the support of the IHART Team the 6-week Wellness summit Case Manager /
Navigator
• Assist individuals and families connect with essential services and support systems, such as healthcare, housing, and social assistance • Provide information, guidance, and support to help individuals navigate complex systems and access available resources.
• Work closely with Program Manager to develop and deploy an Assertive Community Treatment, ACT Model & Sequential Intercept Model, SIM to help to identify gaps and opportunities to assist with wrap around services to divert Vallejo residents from hospitalization and arrest.
• Work closely with Program Manager to implement a curriculum to educate Family members and Care givers who support Vallejo residents experiencing Serious Mental Health challenges.

Commented [CW22]: Different rates of pay for staff
with particular credentials?
Different per position?
Commented [CP23R22]: MHRS pay rate and
credentials are not the same for Crisis Intervention
Worker. Crisis Intervention Worker and EMT pay rate
is the same. Admin Data Analyst/Community Liaison is
one position and different pay rate and credentials
then other line staff.

VI. Staffing Restrictions
A. Consultant represents that its employees have experience and training to provide services as described herein in a reasonable and responsible manner. The City relies upon this representation in entering into this contract. Consultant shall facilitate a background check of prospective employees and shall inform prospective employees that their full name, date of birth, driver's license number, and other information needed will be provided to the VPD for any necessary background and security clearances. These clearances are needed before using a police radio or operating a City vehicle. All employees will be trained to operate the police radio.

B. During the provision of patrol, crisis intervention, and transportation services under this contract, the City provided vehicle(s) shall be staffed by at least two (2) persons per vehicle.

At least one (1) person shall be currently certified as an Emergency Medical Technician, Paramedic or Registered Nurse, and (1) person shall be a Crisis/Social Worker. The EMT/paramedic shall serve as a transportation officer. The transportation officer shall make the final decision regarding transportation of any person to a non-emergency medical care provider, shelter, or to an alcohol, drug, or mental health treatment facility, unless the transportation officer receives direction from VPD on where to transport the person.

C. Except for a trainee observer actively involved in a program leading to employment by the City of Vallejo or one of the consultants, no person shall ride in the vehicle except for employees assigned to IHART, employees of the City of Vallejo, employees who are providing services under this contract and persons being transported to services or a treatment facility. The Vallejo Police Department Police Chief or his/her department designee may approve ride-a-longs under special circumstances when they assist with the needs of the team. At no time shall more than four (4) persons employed by, or under training with IHART ride in the vehicle. This does not include a patient being transported in the vehicle. The City reserves the right to reject any C o n s u l t a n t employee assigned to the IHART program and/or any trainee observer from riding in the IHART vehicle or participating in the provision of services under this contract, on the basis of the individual's driving record, criminal history record, or their inability to fulfill the requirements of the position. Consultant shall immediately notify the VPD Program Director (VPD Supervisor) should any employee providing services under this contract be arrested or identified as being under criminal investigation.

VII. Service Exclusions/Restrictions
If there is any indication of violence or weapons involved with a call for service, then IHART cannot respond.

IHART personnel are not armed and do not perform any law enforcement duties. Any time a request for service involves a crime, a potentially hostile person, a potentially dangerous situation (to the subject or the public in general) or an emergency medical problem the call is not appropriate for IHART, and will be referred to the Vallejo Police Department and/or Fire/EMS for dispatch. IHART is only available inside Vallejo city limits unless the VPD Chief has approved traveling outside the city limits. IHART cannot transport subjects that require a wheelchair or children that require a car seat.

VIII. Use of Equipment
A. The City will provide the IHART program with a modified passenger van type vehicle and portable radios for use during the duration of this contract. Equipment shall be provided in good working order and Consultant agrees to return any vehicle(s), radios, and other equipment the City provides for IHART program use, in good working order and in the same general
condition at the completion of the contract. City shall provide necessary fuel, maintenance, and repairs of equipment, except Consultant shall bear any costs of any equipment repair necessary due to deliberate, repetitive, or grossly negligent acts by employees of Consultant. City shall provide ongoing maintenance for the equipment according to standard maintenance schedules.

Commented [CW24]: How will this maintenance be
managed? Consultant’s Admin Analyst’s duties
include managing maintenance schedules. Does she
coordinate with City’s fleet division or VPD?

B. All Consultant personnel operating the IHART program will keep their radios on and at a volume to hear dispatch communications. If a call for service dictates a quiet environment, one radio must be kept on and at a volume so that Consultant personnel can hear and acknowledge dispatch. If a radio does not work properly, Consultant staff will make immediate arrangements with VPD to have the radio repaired or replaced.

Consultant will notify the VPD Program Coordinator or Program Director when a radio or vehicle is out of service for maintenance.

C. Consultant’s personnel will not carry any firearms, as defined by California Penal Code section 16520, or dirk or dagger as defined by California Penal Code section 21310, or pepper spray, upon their person while working.

D. Consultant will ensure i t s employees wear the appropriate uniform, clearly identifying them as a member of IHART as defined in this contract.

IX. Training
Consultant shall recommend to City relevant training opportunities for IHART staff. No training expenses shall be incurred without prior written approval from the VPD Program Coordinator. City shall fund or provide IHART personnel with training the City determines, in its sole discretion, is necessary to successful implementation of the IHART Program, including, but not limited to, training in the use of IHART vehicles, radio procedures, and other operational necessities. Consultant agrees that is employees providing services under this Agreement will have successfully completed any City-required training in a reasonable period as determined by the City.

X. Services Guidelines
A. While providing services in accordance with this contract, all Consultant personnel shall observe the following rules:

1. Consultant personnel shall not use force while observing, contacting, detaining or transporting persons unless such force is necessary for the protection of a person from bodily harm, and a police officer cannot be summoned or cannot respond quickly enough to provide protection.

2. Consultant personnel shall summon a police officer when a dangerous situation appears to exist. Personnel shall request VPD dispatch to have an ambulance respond whenever it appears the person(s) contacted need emergency medical treatment.

3. Consultant personnel shall not provide emergency medical transportation to injured or ill persons. The IHART EMT/paramedic may provide first aid and/or basic life support to person(s) within the scope of their training. Consultant personnel may provide courtesy transportation to persons evaluated by the IHART EMT/paramedic if the patient is determined to not need or refuses to receive medical transport by ambulance.

4. Under no circumstances shall City-owned vehicles be used by Consultant for personal use or for the transportation of intoxicated person(s) to their place of residence, nor shall it be driven outside the designated geographic corporate boundaries of the City of Vallejo or the County of Solano except at the direction of VPD dispatch, police supervisor, or fire supervisor. The vehicles shall be parked at the designated IHART office or City Corp/Fleet facility when not in-service.

XI. Vehicular Accident Report
A. If an IHART team member is involved in a motor vehicle accident in a City vehicle, the following steps should occur:

Commented [CW25]: Felton can invoice for the
purchase of new employees’ uniforms. However, the
uniforms will not come directly from the City.

1. If the accident involves an injury, Consultant staff shall contact VPD dispatch or 9-1-1 as quickly as possible.

2. If the accident does not involve an injury, but does involve a traffic violation, another vehicle, or damage to private property, Consultant staff shall call the police non-emergency business number, 707-552-3285 and the VPD Program Coordinator or Program Director.

3. If another vehicle is involved, Consultant staff shall remain at the scene, obtain all necessary insurance information, and file a traffic collision report with VPD. A VPD supervisor must be notified to respond and document an on-duty employee's vehicle collision incident report. Failure to notify a VPD supervisor immediately after an accident and/or any negligent damage may result in damage being repaired at Consultant's expense.

4. IHART staff shall not leave the scene until given permission to do so by his or her IHART supervisor.

B. The VPD Fleet Manager will provide instructions regarding the transportation and repair of any damaged vehicle. Any damage to a City vehicle should be reported to a supervisor and the VPD Program Coordinator.

C. Consultant agrees to use City vehicles only when they are in service as mobile crisis intervention team vehicles, or when they are transporting the vehicles to and from maintenance. When IHART vehicles are being used for these functions listed above, they shall notify dispatch of their service type, beginning of their shift, to and from calls, at the end of their shift, and to and from maintenance. Any use of the vehicles outside its IHART intended purpose is prohibited.

D. Use of drugs and/or alcohol by Consultant's o n - d u t y employees, trainees, officers, or agents assigned to the IHART Program is strictly prohibited and constitutes a material breach and grounds for termination. Said individuals are also strictly prohibited from reporting for duty with a noticeable presence or effects of alcohol or drugs.

XII. Disposition of Contraband
All drugs, paraphernalia, and alcohol discovered by during IHART personnel's duties shall be removed from patients by IHART personnel before transport. Personnel shall make all reasonable efforts to discover and remove weapons and other objects capable of being used to inflict injury prior to transportation. IHART personnel shall ensure security of these items in the vehicle and shall inventory each item as it is secured.

At the conclusion of the workday, personnel shall submit any contraband collected to VPD and reconcile items against the inventory list maintained.

XIII. Cooperative Planning Requirements
Consultant recognizes that planning within the City and other state and local agencies is essential to the success of a coordinated service delivery system. Consultant agrees to attend and participate in a reasonable number of meetings and planning efforts initiated by the City, and to provide non-confidential data already in the Consultant's possession which may be required by the City and is reasonably necessary to achieve compliance with City programmatic goals. Consultant agrees to maintain open and responsive working relations with the Vallejo Police Department, the Vallejo Fire Department, and the City of Vallejo.

XIV. Statistical Reporting
Each month, Consultant’s Program Manager will provide the VPD Program Coordinator with a summary of calls. The report will include if the activity was a VPD or VFD divert (IHART handling instead of VPD or VFD personnel) or if it was a joint response; time on call; disposition, the transport-pick up location, patient problem, time, estimated age of client, sex of client, race/ethnicity of client, language spoken, destination of transport, any pertinent history/treatment, and all of the criteria established by the VPD Program Coordinator.

Consultant represents it has:

1) Experience successfully providing culturally responsive and linguistically appropriate services and resources to diverse individuals and families in the City of Vallejo;

2) Through a collaborative approach, demonstrated capacity for service delivery across all neighborhoods of the City of Vallejo;

3) Experience collaborating with other community-based organizations and a commitment to building a network of providers and resources for residents of the City of Vallejo;

4) Successful equity process design and delivery experience, ensuring cultural relevance of engagement and services.

Consultant agrees to the following:

To provide to the City a Quarterly Program Report and recommendations that reflect ongoing data collection and analysis for continuous improvement of the IHART program. VPD may, from time to time, require additional content and analysis in any such Quarterly Program report.

ACTION ITEM 8.C.

DATE: August 5, 2025
TO: Mayor and Members of the City Council
FROM: Gillian Haen, Assistant City Manager
Natalie Peterson, Assistant to the City Manager
SUBJECT: PROVIDE NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-2026 BUDGET IN THE AMOUNT OF $642,860.94 OF OPIOID LITIGATION FUND REVENUE TO SUPPORT

THE BROADWAY PROJECT

RECOMMENDATION
Provide notice of intent to amend the fiscal year 2025-2026 budget in the amount of $642,860.94 of Opioid Litigation Fund Revenue to support the Broadway Project (step 1 of 2).

REASONS FOR RECOMMENDATION
In May 2022, the City of Vallejo was awarded the Homekey grant with co-applicants Firm Foundation Community Housing (developer and owner) and Shelter, Inc, (operator) for the development of a Permanent Supportive Housing (PSH) Project commonly referred to as the Broadway Project. The project is nearing completion, and the City has entered into a lease and property management agreement with Shelter and Firm for the Broadway Project.

The Vallejo Housing Authority Board has adopted a resolution awarding Project-Based Vouchers to the project, which will cover the operations of the project. There will be up to a 90-day operational funding gap from when the project is ready to open and move individuals in and when the project-based vouchers are assigned to the units. Staff are requesting Opioid Litigation Funding to cover the 90-day operational gap, funding for equipment and furniture and funding to cover the remaining construction costs for the project.

BACKGROUND AND DISCUSSION
On May 10, 2022, the City of Vallejo (City), Firm Foundation Community Housing (Firm), and Shelter, Inc. (Shelter) were awarded a California Department of Housing and Community Development (HCD) Homekey Program (“Homekey”) Round 2 Grant of $11,621,866. Grant funds were approved to be used by Firm Foundation to develop and build a permanent supportive housing project to house chronically homeless individuals in Vallejo. On June 10, 2022, the Council accepted the grant and amended the City’s budget to receive the grant. On June 14, 2022, the Council approved a resolution to appropriate Homekey Round 2 grant funding for the Broadway Project.

The Homekey Grant Program allowed eligible applicants such as the City to act as co-applicants with the project developer (Firm) and operator (Shelter).

The Project
The Broadway Project ("Project") is a permanent supportive modular housing project designed to house the chronically homeless. The estimated total cost of construction of the Project is $27M. Construction began on September 19, 2022, and is anticipated to be completed in June 2025. The property is anticipated to be fully leased and fully occupied within 90 days of construction completion. Firm Foundation currently owns the property and manages the Project construction in compliance with Homekey deliverables and timeline regulations. The Project will include 47 permanent supportive housing units (studios), affordable to extremely

Date: August 5, 2025
Subject: PROVIDE NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-2026 BUDGET IN THE AMOUNT OF $642,860.94 OF OPIOID LITIGATION FUND REVENUE TO

SUPPORT THE BROADWAY PROJECT

low to very low-income households, an on-site manager unit, a community room and courtyard. On-site wrap- around services will be provided by Shelter, Inc., to facilitate connections to services, benefits, and community resources.

Project Funding
On May 10, 2022, the City of Vallejo, Firm Foundation Community Housing and Shelter Inc. were awarded a California Department of Housing and Community Development (HCD) Homekey Program (“Homekey”) Round 2 Grant of $11,621,866 to develop and build a permanent supportive housing project to house chronically homeless individuals. On June 10, 2022, the Council accepted the grant and amended the City’s Budget to receive the grant. On June 14, 2022, the Council approved a resolution to appropriate Homekey Round 2 grant funding for the Broadway Project.

The existing State, County, City and Housing Authority funding amounts for the Broadway Project are summarized below:

Funding Source Amount
State of CA Homekey $11,621,866
City of Vallejo American Rescue Plan Act (ARPA) $192,740 Solano County American Rescue Plan Act (ARPA) $3,000,000 City of Vallejo American Rescue Plan ACT (ARPA) $200,000 Infill Infrastructure Grant Program $2,559,656
Wells Fargo Grant* $90,000
LMIHAF Loan $3,300,000
City of Vallejo American Rescue Plan Act (ARPA) $3,270,335 Measure P Loan Funding $2,879,665
Total project funding $27,114,262
*Awarded directly to Firm Foundation

Project-Based Vouchers
The operations of the Navigation Center, including property management and wrap-around services, will be covered through the payment of the Project-Based Vouchers.

Project-based vouchers (PBVs) are a component of a public housing agency’s (PHA’s) Housing Choice Voucher (HCV) Program. Project-based vouchers provide long-term affordable housing contracts for households with very low or extremely low incomes. These vouchers are part of the HCV Program, and are attached to specific units, unlike most housing choice vouchers, which are tenant-based. The PBV Program aims to encourage new housing development, increase the use of vouchers, and assist senior, family, and workforce housing. PBVs can be used for new construction, rehabilitation, or units in existing buildings. The property owner agrees to rehabilitate or construct the units or set aside a portion of the units in an existing development. Rehabilitation or existing units for PBV projects must enter into a Housing Assistance Payment (HAP) contract with the local public housing authority for a contract term of one year up to 20 years, including the option for extensions of up to an additional 20 years. On December 3, 2024, the 2024 PBV Request for Proposals (RFP) for new construction, existing housing, and rehabilitated units was published. On January 22, 2025, through an application review panel, the proposal for the Broadway Village Project for existing housing units was ranked, scored, and selected according to the application requirements and scoring criteria.

On May 20, 2025, the Housing and Community Development Commission adopted a resolution recommending that the Housing Authority of the City of Vallejo Board of Directors award 47 project-based

Date: August 5, 2025
Subject: PROVIDE NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-2026 BUDGET IN THE AMOUNT OF $642,860.94 OF OPIOID LITIGATION FUND REVENUE TO

SUPPORT THE BROADWAY PROJECT

vouchers and approve the execution of the Project-Based Voucher Agreement Housing Assistance Payment (HAP) contract with Firm Foundation Community Housing for the property located at 2441 Broadway Street, Vallejo, CA 94589, commonly known as the Broadway Village Project.

On May 27, 2025, the Vallejo Housing Authority (VHA) Board adopted a Resolution approving the award and ratifying forty-seven (47) project-based vouchers (PBV) to Firm Foundation Community Housing and approving a PBV HAP contract for a term of up to 20 years, with extensions. The contract, including any approved extensions, would not exceed 40 years.

Funding Gaps
At the May 27, 2025 Council Meeting, the City Council requested that staff bring forward all known funding gaps to have a full understanding of all funding needed in order to complete the Project and open its doors.

The complete funding gap for construction, beginning operations, and furniture and equipment is $891,080.

90-Day Operational Funding Gap – The VHA Board awarded PBVs to the project, which are intended to cover the operating needs of the project. However, there may be a delay of up to 90 days until the PBV payments are initiated and begin funding the operations. The 90-day operating budget is $219,213 (at $73,071 per month).

Furniture, Equipment and Miscellaneous – In order to open the project once construction is complete, the facility needs to be furnished and additional equipment installed. The funding request in the amount of $417,867 will cover furniture and equipment for the participants, technology needs, and other projected miscellaneous needs (attachment “Operational Transitional Budget”).

Construction Gap – As of May 25, 2025, there is a construction budget deficit of $558,287 for the project, which includes a $200,000 contingency for hard costs. (attachment “Broadway Capital cost funding gap projection”)

Opioid Funding Request
The State of California joined national lawsuits against manufacturers, distributors, and other entities responsible for aiding the opioid epidemic and anticipates receiving funds from several opioid judgments.

Monies from settlements and bankruptcies are provided to states, cities, and counties pursuant to the relevant National Opiod Settlement Agreements, National Mallinckrodt Bankruptcy Plan, and Endo Public Opioid Trust Agreement. California elected to distribute the majority of Mallinckrodt and Endo funds to participating cities and counties for opioid remediation activities at the local level.

The use of those opioid litigation funds is highly restricted, and funds must be used for opioid remediation purposes (attached). Additionally, the State of California requires that at least 50% of Opioid funding be used toward "High Impact Abatement Activities (HIAA)":

High Impact Abatement Activities (HIAA)

No. Activity
1 Provision of matching funds of operating costs of substance use disorder (SUD) facilities within the Behavioral Heal Continuum Infrastructure Program (BHCIP) 2 Creating new or expanded SUD treatment infrastructure 3 Addressing the needs of communities of color and vulnerable populations (including sheltered and unsheltered homeless populations) that are disproportionately impacted by SUD

Date: August 5, 2025
Subject: PROVIDE NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-2026 BUDGET IN THE AMOUNT OF $642,860.94 OF OPIOID LITIGATION FUND REVENUE TO

SUPPORT THE BROADWAY PROJECT

4 Diversion of people with SUD from the justice system into treatment, including by providing training and resources to first and early responders (sworn and non-sworn) and implementing best practices for outreach, diversion and deflection, employability, restorative justice, and harm reduction 5 Interventions to prevent drug addiction in vulnerable youth 6 The purchase of naloxone for local entities, including for distribution efforts to expand access to naloxone for opioid overdose reversals

The City of Vallejo has received $1,293,818.94 through the opioid fund accounts. The City receives annual allocations of funding based on the specific settlement agreements with the drug manufacturing companies and distributing companies. It is currently anticipated that these annual allocations over the next several years will be roughly $200,000 per year. Funding is distributed to the state, counties and cities as the lawsuits settle.

It is anticipated that the City of Vallejo will receive future funding, but the total amount is not yet known.

Council has allocated $650,958 of the funding towards other projects, leaving $642,860.94 available.

The Broadway Project will provide individual case management, connecting people to social and medical services, including substance-use disorder programs. Participants will have access to job training and assistance as they become permanently housed. With the population being served and the services being provided, staff believe that the project fulfills HIAA items #3 and #4 and that the funding for the Broadway Project operations and start-up costs are valid uses of these funds.

According to the 2024 Point in Time (PIT) Count, there are 1,725 unhoused individuals in Solano County, with 682 residing in Vallejo. The report further details that of the 1,725 County-wide unhoused population, 39.3% of the individuals self-reported substance use. With nearly 40% of the population reporting substance use, there is a high likelihood that many of the individuals being supported by the Broadway will have substance-use disorders and would benefit from the services provided.

A request to amend FY 2024-2025 came before Council on June 3, 2025 related to this funding source and amount. With the fiscal year being closed, staff are requesting to provide notice for the same funding source and amount in the current fiscal year's budget.

FISCAL IMPACT
Staff is providing notice of intent to amend the fiscal year 2025-2026 budget in the amount of $642,890.94 from the Opioid Litigation Funds to support the opening of the Broadway Project. Staff will be back at a future meeting to complete the second step of this two-step process.

ENVIRONMENTAL REVIEW
The City filed a Notice of Exemption with the Clerk of the Board of Supervisors of the County of Solano and with the Office of Planning and Research for the Broadway Project on July 6, 2022.

ATTACHMENTS
None

CONTACT
Gillian Haen, Assistant City Manager, (707) 648-
[email protected]

ACTION ITEM 8.D.

DATE: August 5, 2025
TO: Mayor and Members of the City Council
FROM: Andrew Murray, City Manager
Erik Rzomp, Executive Assistant to the Mayor
Natalie Peterson, Assistant to the City Manager
SUBJECT: RECEIVE REQUEST FOR HONORARY STREET SIGN DESIGNATION FOR A PORTION OF GATEWAY DRIVE AND REQUEST FOR KEY TO THE CITY. ADOPT A

RESOLUTION APPROVING AN HONORARY STREET SIGN DESIGNATION IN HONOR

OF CARSTEN CHARLES (CC) SABATHIA FOR THE PORTION OF GATEWAY DRIVE BETWEEN SAGE AND FAIRGROUNDS TO READ "CC SABATHIA WAY - HONORARY"

AND APPROVING THE ISSUANCE OF A KEY TO THE CITY

RECOMMENDATION
Adopt a Resolution of the City Council of the City of Vallejo Approving an Honorary Street Sign Designation in Honor of Carsten Charles (CC) Sabathia for the Portion of Gateway Drive Between Sage and Fairgrounds to Read “CC Sabathia Way – Honorary” and Approving the Issuance of a Key to the City

REASONS FOR RECOMMENDATION
Vallejo native C.C. Sabathia has had an outstanding lifetime achievement in Major League Baseball, his continued Philanthropy, and Arts & Culture and is well known locally and nationally for these accolades. He and his foundation, the PitCCh In Foundation, have made significant contributions to the youth of Vallejo.

Gateway Drive holds significance to Mr. Sabathia as this street runs through the neighborhood where he grew up and spent his formative years. The recommendation is made in accordance with City of Vallejo policy for granting an honorary street sign designation and granting a Key to the City.

BACKGROUND AND DISCUSSION
On July 11, 2023, the Vallejo City Council approved City Council Policy – Honorary Street Sign Designation, Key to the City and Ceremonial Documents. The policy provides criteria for how to process requests for Honorary Street Signs and Key to the City. The designation is reserved for exemplary Vallejoan(s) that have made an impact of great renown to the City of Vallejo. The individual must have resided in Vallejo during their lifetime and must have made significant long-term contributions through cultural, humanitarian, historic, military or professional achievement.

The Key to the City is the City’s most prestigious award and is to be used to bestow honor upon distinguished persons and honored guests of the City of Vallejo and to recognize exceptional contributions and/or achievements. As this is a high honor, the granting of a Key should be rare.

Carsten Charles (CC) Sabathia was born to parents Carsten Charles Sr. and Margie Sabathia in Vallejo, California in 1979. CC grew up in the Country Club Crest neighborhood and attended Loma Vista Elementary School, Solano Middle School and Vallejo High School.

CC Sabathia has outstanding achievements in sports. He excelled at baseball in North Vallejo Little League where he was a dominating pitcher. CC was a three-sport athlete at Vallejo High School, where he excelled in football, basketball and baseball. He received scholarship offers to play college football and baseball. He

Date: August 5, 2025
Subject: RECEIVE REQUEST FOR HONORARY STREET SIGN DESIGNATION FOR A PORTION OF GATEWAY DRIVE AND REQUEST FOR KEY TO THE CITY. ADOPT A

RESOLUTION APPROVING AN HONORARY STREET SIGN DESIGNATION IN

HONOR OF CARSTEN CHARLES (CC) SABATHIA FOR THE PORTION OF GATEWAY DRIVE BETWEEN SAGE AND FAIRGROUNDS TO READ "CC
SABATHIA WAY - HONORARY" AND APPROVING THE ISSUANCE OF A KEY TO

THE CITY

graduated from Vallejo High School in 1998 and went directly from Vallejo High to Minor League Baseball.

CC debuted in the major leagues at 20-years-old and quickly evolved into an Major League Baseball (MLB) All-Star and Cy Young Award winner before becoming the ace of a World Series winner in 2009. He is noted as one of the most durable and effective left-handed starters in the MLB. CC Sabathia, who wore #52, was elected to the National Baseball Hall of Fame as a part of the Class of 2025 and was elected on the first ballot receiving 86.8% of the vote.

Sabathia went 17-5 for Cleveland in 2001, leading the American League (AL) with a mark of 7.4 hits per nine innings and finishing second in the AL Rookie of the Year voting. He was named to his first All-Star Game in 2003 then won the American League Cy Young Award after going 19-7 with 209 strikeouts in an MLB-best 241 innings.

In 2008, Sabathia was traded to the Milwaukee Brewers where he had an 11-2 record with a 1.65 ERA in 17 starts while leading the National League in complete games (seven) and shutouts (three). He then signed a nine-year deal with the New York Yankees and posted an impressive season, going 19-8 with a 3.37 ERA.

Sabathia started Game 1 of each of the Yankees’ three postseason series, winning American League Championship Series Most Valuable Player honors and leading the Yankees to the World Series title.

Sabathia followed his World Series campaign with three straight All-Star seasons, leading MLB with 21 wins in 2010. He had 13 straight seasons with at least 180 innings pitched, including eight years with at least 200 innings. He retired after the 2019 campaign with a 251-161 record, a 3.74 ERA and six All-Star Game selections as well as 11 Opening Day assignments.

Sabathia’s 3,093 strikeouts ranked 16th on the all-time list at the time of his retirement, and he was just the third left-hander to join the 3,000-strikeout club. He retired as one of only five pitchers with at least 250 wins, 3,000 strikeouts and a .600 winning percentage. In 26 postseason games, Sabathia was 10-7 with 121 strikeouts in 130 innings.

CC has never forgotten Vallejo and is proud to call it his hometown. Throughout his very successful professional baseball career, CC and his family have looked for opportunities to give back and to support the youth and families of Vallejo. CC, his wife Amber, and his mother Margie established the PitCCh-In Foundation. The foundation’s focus is meeting the needs of children and families in the inner cities of New York City and Vallejo through philanthropic means along with contributions of time and presence.

The Foundation sponsors free baseball camps in Vallejo with each camper receiving balls, bats, hats, and shoes along with in-person instruction. The Vallejo High School baseball team and other professional and college athletes assist CC himself in teaching baseball skills and rules on the fields that he grew-up playing on.

The PitCCh-In Foundation sponsors many other activities which benefit the families and youth of Vallejo. The Foundation:
• Is the largest annual donor to the Vallejo Teacher Store where ALL teachers in the Vallejo City Unified School District can come and shop for FREE for much needed school supplies. This helps to bridge the economic gap to ensure that there is school supply equity in the classroom.

Date: August 5, 2025
Subject: RECEIVE REQUEST FOR HONORARY STREET SIGN DESIGNATION FOR A PORTION OF GATEWAY DRIVE AND REQUEST FOR KEY TO THE CITY. ADOPT A

RESOLUTION APPROVING AN HONORARY STREET SIGN DESIGNATION IN

HONOR OF CARSTEN CHARLES (CC) SABATHIA FOR THE PORTION OF GATEWAY DRIVE BETWEEN SAGE AND FAIRGROUNDS TO READ "CC
SABATHIA WAY - HONORARY" AND APPROVING THE ISSUANCE OF A KEY TO

THE CITY

• Is an annual donor of FREE new backpacks with new school supplies inside of each new backpack.

This is a significant donation because it may be given to an entire school and/or each K-3 grades at EVERY elementary school in the Vallejo City Unified School District. • Provided FREE tickets to Vallejo High School students to attend college and professional athletic events.
• Donated thousands of dollars in scholarships to deserving high school students throughout the Vallejo community.
• Donated new cheer and athletic uniforms and equipment to Vallejo High School and North Vallejo Little League.
• Donated COVID supplies for the schools including masks, hand sanitizers, and boxes of Kleenex and gloves to the Teacher Store. This donation supports the health and safety of the teachers, students, staff, families and the entire community.
• Donated Free Thanksgiving Turkeys through the Contra Costa – Solano County Food Bank. This event has been held in North Vallejo and is open to the entire Vallejo Community. • Donated labor and funds to update Vallejo High School Baseball Field, turned the field around, and installed a new surface sprinkler system, new fencing, seating and a scoreboard. Similar updates were also made at North Vallejo Little League which serves the youth of the Country Club Crest neighborhood.

In addition to his philanthropic endeavors and MLB career CC Sabathia is an author and wrote his nationally bestselling memoir, “Till the End.” The book stands as an inspiration as CC shares his story of success and overcoming addiction.

CC Sabathia’s lifetime accomplishments in Major League Baseball, Philanthropy in the Vallejo Community and his contribution to Arts and Culture, makes him well deserving of earning the recognition from the City of Vallejo.

The granting of this Honorary Street Sign Designation and Key to the City in accordance with City of Vallejo policy.

FISCAL IMPACT
There is a minor fiscal impact associated with this action. The estimated cost for the presentation key to the city is $199.08. This is a non-budgeted item. The applicant for an honorary street sign designation is responsible for paying for the costs of design, fabrication, installation and maintenance of the requested signs.

The cost for 10 signs at the 10 intersections along Gateway Drive between Sage and Fairgrounds will be $3245.05. The City will cover the cost of an additional sign to gift to the honoree at the cost of the City at $391.03.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably

Date: August 5, 2025
Subject: RECEIVE REQUEST FOR HONORARY STREET SIGN DESIGNATION FOR A PORTION OF GATEWAY DRIVE AND REQUEST FOR KEY TO THE CITY. ADOPT A

RESOLUTION APPROVING AN HONORARY STREET SIGN DESIGNATION IN

HONOR OF CARSTEN CHARLES (CC) SABATHIA FOR THE PORTION OF GATEWAY DRIVE BETWEEN SAGE AND FAIRGROUNDS TO READ "CC
SABATHIA WAY - HONORARY" AND APPROVING THE ISSUANCE OF A KEY TO

THE CITY

foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Resolution Approving Honorary Street Sign Designation for CC Sabathia

2. CC Sabathia - Honorary Street Sign Designation Application

3. CC Sabathia Key to the City Application

4. CARSTEN CHARLES SABATHIA- VALLEJO BIO ( R-1)

5. Estimate for Key to the City

CONTACT
Erik Rzomp, Executive Assistant to the Mayor
[email protected]
Natalie Peterson, Assistant to the City Manager
[email protected]

RESOLUTION NO. ___________

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING

AN HONORARY STREET SIGN DESIGNATION IN HONOR OF CARSTEN

CHARLES (CC) SABATHIA, FOR THE PORTION OF GATEWAY DRIVE

FROM SAGE STREET TO FAIRGROUNDS DRIVE TO READ
“CC SABATHIA WAY -HONORARY”

WHEREAS, the City Council has adopted the “City Council Policy-Honorary Street Sign Designation,” (“Policy”) which provides criteria for all Honorary Street Sign Designation requests; and
WHEREAS, Carsten Charles “CC” Sabathia has requested an Honorary Street Sign Designation for a portion of Gateway Drive between Sage Street and Fairgrounds Drive; and WHEREAS, Vallejo native CC Sabathia has an outstanding lifetime achievement in Major League Baseball his continued philanthropy, and Arts & Culture and is well known locally and nationally for these accolades; and
WHEREAS, the Policy provides that honorary street name recognition is reserved for those having citywide impact or great renown, who have resided or worked in the City and made significant and long term contributions through cultural, humanitarian, historic, military, or professional achievement.

NOW, THEREFORE BE IT RESOLVED THAT, Carsten Charles “CC” Sabathia who was born and raised in Vallejo, is a graduate of Vallejo High School, had a 19 year career in Major League Baseball, is a Class of 2025 Major League Baseball Hall of Fame Inductee, is a co- founder of the PitCCh-In Foundation with his wife Amber and mother Margie which provides training camps to Vallejo’s youth, donations to the Vallejo Teachers Store, annual free backpack and supplies to Vallejo City Unified School District elementary students, scholarships, and many other notable actions, and is an author sharing his story in “Till the End”, as such in accordance with the Policy, the City Council hereby finds that Carsten Charles “CC” Sabathia has accomplished significant and long term cultural, humanitarian and professional achievements.

BE IT FURTHER RESOLVED, that the Vallejo City Council does hereby approve the honorary designation of the portion of Gateway Drive between Sage Street and Fairgrounds Drive as “CC Sabathia Way -Honorary” in honor of Carsten Charles “CC” Sabathia.

Adopted by the Council of the City of Vallejo at the special meeting held on August 5, 2025 with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN: ______________________________

ANDREA SORCE, MAYOR
ATTEST:
________________________________
DAWN G. ABRAHAMSON, CITY
CLERK

DocuSign Envelope ID: E0EDADE5-2AF2-4B17-8AB7-2231AF253051 Atachment 1
Application/Request for Key to the City of Vallejo
Requestor Hazel Wilson
Phone 707-342-1643
Email [email protected]
Nominee Carsten Charles “CC” Sabathia
Justification for nomination
CC Sabathia , Vallejo native, is nationally recognized for outstanding achievements in Major League Baseball. He was elected to the Baseball Hall of fame Class of 2025 . He is a Cy Y oung Award wi nner.

When he retired in 2019 he had a career 251-161 record, a 3.74 ERA and six All- Star Game selections as well as 11 Opening Day assignments. Sabathia’s 3,093 strikeouts ranked 16th on the all -time list at the time of his retirement, and he was just the third left -hander to join the 3,000 -strikeout club. He retired as one of only five pitchers with at least 250 wins, 3,000 strikeouts and a .600 winning percentage. In 26 postseason games, Sabathia was 10-7 with 121 strikeouts in 130 innings.

He has never forgotten his Vallejo roots and through his PitCCh-In Foundation he supports youth and families in Vallejo. He and the foundation sponsor annual b aseball camps , donate to the Vall ejo Teacher Store, sponsor backpack & school supply giveaways , donate funds for scholarships, donated uniforms and equipment to Vallejo High and North Vallejo Little League , donated COVID supplies for the schools, donated turkeys to the Contra Costa -Solano County Food bank, Donated labor and funds to update the Vallejo High School Baseball Field and North Vallejo Little League field serving youth in the Country Club Crest.

CC Sabathia is an author and wrote his nationally bestselling memoir, “Till the End . ” The book is an inspiration as CC shares his story of success and overcoming addiction.

Date of application 7/14/2025
Requested Date of Issuance 9/27/2025
Attachments: Narrative bio
Signature of Requestor/Date Ha z el A. Wi l s o n
/s/ Hazel A. Wilson, PitCCh-In Foundation, Team 52 - Vallejo Received By/Date Erik R zomp /s/ Erik Rzomp, July 14. 2025 √ Ap prove Denied

CARSTEN CHARLES SABATHIA, JR.
2025 NBL HALL OF FAMER

CC Sabathia, Vallejo’s Favorite Son
Carsten Charles (CC) Sabathia was born to parents Carsten Charles Sr. and Margie Sabathia in Vallejo, California in 1979. CC grew up in his beloved Country Club Crest neighborhood and attended Loma Vista Elementary School, Solano Middle School and Vallejo High School. CC is very proud of all of the schools in the Vallejo City Unified District School. He was introduced to and excelled at baseball at an early age at North Vallejo Little League where he was a dominating pitcher. CC was a three sport athlete at Vallejo High School, where he excelled in football, basketball and baseball. CC’s wife, Amber was his high school sweetheart. They have four children. CC thanks his wife Amber and his mom Margie for their love, support and continued dedicated focus on never forgetting to share and give back to the children and communities of Vallejo and New York City.

Wikipedia notes “He was the top high school prospect in Northern California according to Baseball America. In football, he was an all-conference tight end. He received scholarship offers to play college football, including one from the University of California, Los Angeles; he signed a letter of intent to attend the University of Hawaii at Mānoa and to play baseball and football for the Hawaiʻi Rainbow Warriors. Sabathia graduated from Vallejo High School in 1998 and went directly from high school to minor league baseball.” See the Wikipedia article regarding CC’s professional Baseball career playing with Cleveland, Milwaukee and retiring with the New York Yankees.

CC has never forgotten his hometown of Vallejo. Throughout his very successful professional baseball career, CC and his family have looked for ways and opportunities to give back and to support the children and families of Vallejo. CC, Amber and Margie established the PitCCh-In Foundation. The foundation’s focus is meeting the needs of children and families in the inner cities of New York City and Vallejo. The Foundation has supported kids throughout the community of Vallejo with free baseball camps. At the baseball camps, the Vallejo High School baseball team assists CC and other professional and college athletes in teaching baseball skills and rules. Each camper receives balls, bats, hats, shoes, etc.

The PitCCh-In Foundation also is the largest annual donor to the Vallejo Teacher Store. The Teacher Store is a store where ALL teachers in the Vallejo City Unified School District can come and shop for FREE. The store is located on the campus of Vallejo High School. The supplies are so important to the teachers who are now able to support their students with FREE paper, pencils, pens, markers, crayons, spiral notebooks, binders, and more from the

Teacher Store. This helps to bridge the economic gap to ensure that there is school supply equity in the classroom.

The PitCCh-In Foundation also is an annual donor of FREE new backpacks with new school supplies inside of each new backpack. This donation is significant because it may be given to an entire school and/or each K-3 grades at EVERY elementary school in the Vallejo City Unified School District. Also, in some years elementary, middle and high school backpacks with school supplies have been provided. These very generous donations promote school supply equity and enhance learning in the classroom.

The PitCCh-In Foundation has provided FREE tickets to Vallejo High School students to attend college and professional athletic events. The school district has partnered with the Foundation to provide a bus to transport the VHS students to the event. This gives many students an opportunity to visit a college campus and/or a professional athletic venue for the first time.

The PitCCh-In Foundation has donated thousands of dollars in scholarships to deserving high school students throughout the Vallejo community which enables them to pursue and reach their educational dreams.

The PitCCh-In Foundation has donated new cheer and athletic uniforms and equipment to Vallejo High School and North Vallejo Little League. The donations have allowed many male and female athletes the opportunity to compete in cheer and athletic competitions and to feel good about how they look, all of which inspires them to do their best and to go for the win!

The PitCCh-In Foundation has donated COVID supplies for the schools including masks, hand sanitizers, and boxes of Kleenex and gloves to the Teacher Store. This donation supports the health and safety of the teachers, students, staff, families and the entire community.

The PitCCh-In Foundation has donated Free Thanksgiving Turkeys through the Contra Costa – Solano County Food Bank. This event has been held in North Vallejo and is open to the entire Vallejo Community. The event was held in front of Solano Middle School.

The PitCCh-In Foundation has donated labor and funds to update Vallejo High School Baseball Field, turned the field around, and installed a new surface sprinkler system, new fencing, seating and a scoreboard. Similar updates were also made at North Vallejo Little League which serves the youth of the Country Club Crest neighborhood. The donation supports the safety of the teams, coaches, officials, fans, spectators, and others.

CC retired from Major League Baseball in 2019. He is an author and has written a book “Till the End.” CC first became eligible to be inducted into the MLB Hall of Fame in 2025. The City of Vallejo is extremely proud that their Native Son CC was voted in and will be inducted

into the Hall of Fame on Sunday, July 29, in Cooperstown, New York. Many citizens from Vallejo will be in attendance with tears of joy and feelings of extreme happiness that a young man from North Vallejo Little League and Vallejo High School soared to such heights.

The City of Vallejo needs to remember how many places and lives CC has touched through his generosity and love. CC HAS NEVER FORGOTTEN THE CITIZENS AND CHILDEN OF VALLEJO. THE CITIZENS OF VALLEJO CANNOT EVER FORGET ALL OF HIS GIFTS TO OUR COMMUNITY! VALLEJO MUST NOW REWARD HIM WITH THE STREET NAMING AND A KEY TO THE CITY!

The PitCCh-In Foundation through Team 52 Vallejo is led by Margie Sabathia (CC’s Mom) and Coach Mike and Hazel Wilson and supported by many family, friends and other community members who strongly support the proposed addition of new street signs on the requested six blocks on Gateway Drive between Fairgrounds Drive and Sage Streets.

Respectfully submitted,
Hazel A. Wilson
/s/Hazel A. Wilson
PitCCh-In Foundation, Team 52 - Vallejo

Proposed text for engraving:

KEY TO THE CITY OF VALLEJO
presented to Vallejo icon
C. C. Sabathia
For lifetime achievement in the areas of
Sports, Arts & Culture, and Philanthropy
September 27, 2025

ACTION ITEM 8.E.

DATE: August 5, 2025
TO: Mayor and Members of the City Council
FROM: Andrew Murray, City Manager
Sharon Lund, Community Engagement Manager
Erik Rzomp, Executive Assistant to Mayor Andrea Sorce
SUBJECT: RECEIVE REQUESTS ON BEHALF OF CONFUNKSHUN FOR A HONORARY STREET SIGN DESIGNATION, A PROCLAMATION, AND KEY(S) TO THE CITY. ADOPTION OF A

RESOLUTION APPROVING AN HONORARY STREET SIGN DESIGNATION IN HONOR

OF THE R&B FUNK GROUP CONFUNKSHUN FOR A PORTION OF FLORIDA STREET

FROM MARE ISLAND WAY TO SOLANO AVENUE TO BE DESIGNATED
"CONFUNKSHUN STREET-HONORARY", AND APPROVING A PROCLAMATION AND

ISSUANCE OF KEY(S) TO THE CITY

RECOMMENDATION
Adoption of a Resolution Approving an Honorary Street Sign Designation in Honor of the R&B Funk Group ConFunkShun for a Portion of Florida Street From Mare Island Way to Solano Avenue to be Read "ConFunkShun Street-Honorary", and Approving a Proclamation and Issuance of Key(s) to the City

REASONS FOR RECOMMENDATION
ConFunkShun is an iconic American R&B and funk band that got its start in Vallejo, CA. Michael Cooper, the founding member, grew-up on Florida Street and attended Vallejo High School. His fellow bandmates Louis McCall, Karl Fuller, Cedric Martin, Danny Thomas, Paul “Zebulun” Harrell, and Felton Pilate also grew-up and attended Vallejo schools. Initially known as Project Soul, Vallejo native Michael Cooper founded the group over 50 years ago in Vallejo. The original members bonded over their shared interest in Vallejo High School’s marching band. After graduating, they continued to develop their musical talent, inspired by artists such as James Brown and Sly Stone. Florida Street holds significance to ConFunkShun, as it is the neighborhood where the founder, Michael Cooper, lived and grew the group’s musical talents and life-long friendships and connections.

Vallejo’s “hometown” band ConFunkShun has had an outstanding lifetime achievement in Arts & Culture. This recommendation is made in accordance with City of Vallejo’s policy for granting a Key to the City and a Proclamation.

BACKGROUND AND DISCUSSION
In July 2023, the Vallejo City Council approved the City Council Policy - Honorary Street Sign Designation (attached). The policy provides criteria for how to process requests for Honorary Street Sign Designations. The designation is reserved for Vallejoan(s) that have provided exemplary service to the City of Vallejo and/or for individuals or groups that have city wide impact or great renown. The individual must have resided in Vallejo during their lifetime and must have made significant long-term contributions through cultural, humanitarian, historic, military or professional achievement.

The iconic American R&B and funk band, ConFunkShun, contacted the City of Vallejo and submitted an application (attached) requesting a Honorary Street Sign Designation, Proclamation, and Key(s) to the City to honor the group.

Date: August 5, 2025
Subject: RECEIVE REQUESTS ON BEHALF OF CONFUNKSHUN FOR A HONORARY STREET SIGN DESIGNATION, A PROCLAMATION, AND KEY(S) TO THE CITY. ADOPTION

OF A RESOLUTION APPROVING AN HONORARY STREET SIGN DESIGNATION IN

HONOR OF THE R&B FUNK GROUP CONFUNKSHUN FOR A PORTION OF

FLORIDA STREET FROM MARE ISLAND WAY TO SOLANO AVENUE TO BE DESIGNATED "CONFUNKSHUN STREET-HONORARY", AND APPROVING A

PROCLAMATION AND ISSUANCE OF KEY(S) TO THE CITY

ConFunkShun, originally formed in Vallejo, CA, emerged as one of the most influential R&B and funk groups in American music history, entertaining fans around the world for more than 50 years.

The group began as Project Soul, founded by Vallejo native Michael Cooper, and his high school classmates Louis McCall, Karl Fuller, Cedric Martin, Danny Thomas and Paul “Zebulun” Harrell, and later joined by Felton Pilate. After relocating to Memphis in the mid-1970’s, the group gained national attention which led to a record deal with Mercury records and a name change to ConFunkShun.

ConFunkShun has released 11 albums, earning eight Billboard Top 10 R&B hits including “Ffun,” “Chase Me,” and “Baby I’m Hooked” which solidified their place in funk and soul music history. The group’s song, “Love’s Train,” recently achieved new recognition with Bruno Mars performing the fan favorite and introducing ConFunkShun’s music to a new generation. ConFunkShun has provided significant cultural and professional achievements, including performances on American Band Stand with Dick Clark and Soul Train and earning the Presidential Lifetime Achievement Award.

A video of ConFunkShun performing on American Band Stand can be found here: https://www.youtube.com/watch?v=itzAa0i_TCc
Although the band moved to Memphis to pursue professional success they still have ties to Vallejo and Solano County. Founding member, Michael Cooper, has served in law enforcement in Solano County for more than 20 years, displaying a commitment to both public service and the arts in the Vallejo community which shaped the group’s beginnings. ConFunkShun will be performing at Mare Island Dock of Bay Festival on September 6, 2025 along other notable musical Vallejoans E40 and LaRussell.

ConFunkShun is requesting that the entirety of Florida Street, which runs between Mare Island Way and Solano Avenue, be designated as “ConFunkShun St. – Honorary.” This area is of significant connection to ConFunkShun as this is where the founder, Michael Cooper, grew up and enjoyed Vallejo’s downtown. In his youth Michael enjoyed fishing in the waterway near Mare Island and says he continues to enjoy to this day.

Staff have reviewed the City Council Policy for Honorary Street Sign Designation and believe that the R&B and funk group, ConFunkShun, meets the criteria established in the Policy.

In addition to the Honorary Street Sign Designation there is a request for Granting Key(s) to the City for the group and a Proclamation that will formally honor the iconic Vallejo musical legacy of ConFunkShun. The band members are cultural ambassadors, public servants, and proud Vallejo sons that have made a significant impact on the music industry and represent the diversity and culture of Vallejo.

The City of Vallejo has the City Council Policy – Policy and Procedure for Issuance of Ceremonial Documents.

The purpose of this policy is to establish that the Mayor’s Office issues ceremonial documents to recognize exceptional events and people within the City of Vallejo. The Mayor’s Office may issue Proclamations, Letters of Welcome or Greetings, Letters of Congratulations, Letters of Condolence, Certificates of Achievement, Certificates of Recognition or Certificates of Appreciation on behalf of the City Council. This purpose of this policy is to provide guidance on these communications. This guidance includes that proclamations are issued to recognize the importance of a community event, significant achievements by community members, or to signal the City’s role in significant national events. Proclamations not being presented at a City Council meeting may appear on the Consent Calendar. Proclamations reflect the speech of the City of Vallejo and not the speech of the requestor. Proclamations may be issues for public awareness, charitable fundraising campaigns, non-profit organizations, and special honors.

Date: August 5, 2025
Subject: RECEIVE REQUESTS ON BEHALF OF CONFUNKSHUN FOR A HONORARY STREET SIGN DESIGNATION, A PROCLAMATION, AND KEY(S) TO THE CITY. ADOPTION

OF A RESOLUTION APPROVING AN HONORARY STREET SIGN DESIGNATION IN

HONOR OF THE R&B FUNK GROUP CONFUNKSHUN FOR A PORTION OF

FLORIDA STREET FROM MARE ISLAND WAY TO SOLANO AVENUE TO BE DESIGNATED "CONFUNKSHUN STREET-HONORARY", AND APPROVING A

PROCLAMATION AND ISSUANCE OF KEY(S) TO THE CITY

Additionally, the City has a City Council Policy – Policy and Procedure for Issuance of Ceremonial Key to the City, with the purpose of this policy being to provide guidance on the issuance of Ceremonial Key to the City. It states that the Key to the City is the City’s most prestigious award and will only be used to bestow honor upon distinguished persons and honored guests of the City of Vallejo and to recognize exceptional contributions and/or achievements. A nomination for Key to the City of Vallejo may be submitted by the Mayor, a Councilmember or other individual organization by written request to the City Clerk’s Office or the Mayor’s Office. Requests must be made by a City of Vallejo resident or employee of a non-profit organization or another agency providing services in the City. Eligible recipients are persons who have made significant contributions to the City or who have outstanding achievements. Categories may include, but are not limited to: philanthropy, business, Arts & Culture, Volunteering, Advocacy, and Leadership.

The requests for a Proclamation and Key to City have been reviewed and staff believe that they meet the appropriate policy criteria for issuance.

If approved by Council, the group will be honored at a celebration anticipated to occur on September 6, 2025.

More information on the celebration, including time and location, will be shared with Council and the community as the preparations with ConFunkShun and their team progress.

FISCAL IMPACT
If approved, the requesting parties will be responsible for the cost of the signs and installation, as the fiscal sponsor, per the City Council Policy - Honorary Street Sign Designation (attached). The estimated cost for the presentation Key to the City is $195.02 This is a non-budgeted item. Twelve additional keys have been requested for each member, past and present. The requestors have agreed to purchase the additional keys from the City’s vendor.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Resolution Approving Honorary Street Name for ConFunkShun CAO Stamp

2. ConFunkShun Proclamation Final

3. Application for Honorary Street Name, Proclamation and City Keys

4. Attachment A - Honorary Street Sign Designation Policy Final (003)

5. key to city engraving cost

CONTACT
Sharon Lund, Community Engagement Manager (707) 805-0486 [email protected]

Date: August 5, 2025
Subject: RECEIVE REQUESTS ON BEHALF OF CONFUNKSHUN FOR A HONORARY STREET SIGN DESIGNATION, A PROCLAMATION, AND KEY(S) TO THE CITY. ADOPTION

OF A RESOLUTION APPROVING AN HONORARY STREET SIGN DESIGNATION IN

HONOR OF THE R&B FUNK GROUP CONFUNKSHUN FOR A PORTION OF

FLORIDA STREET FROM MARE ISLAND WAY TO SOLANO AVENUE TO BE DESIGNATED "CONFUNKSHUN STREET-HONORARY", AND APPROVING A

PROCLAMATION AND ISSUANCE OF KEY(S) TO THE CITY

Erik Rzomp, Executive Assistant to Mayor Andrea Sorce (707) 648-4377 [email protected]

RESOLUTION NO. ___________

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING

AN HONORARY STREET SIGN DESIGNATION IN HONOR OF THE R&B FUNK

GROUP, CONFUNKSHUN, FOR THE PORTION OF FLORIDA STREET

FROM MARE ISLAND WAY TO SOLANO AVENUE TO READ
“CONFUNKSHUN STREET-HONORARY”

WHEREAS, the City Council has adopted the “City Council Policy-Honorary Street Sign Designation,” (“Policy”) which provides criteria for all Honorary Street Sign Designation requests; and
WHEREAS, Confunkshun has requested an Honorary Street Sign Designation for a portion of Florida Street between Mare Island Way and Solano Avenue; and WHEREAS, legendary R&B funk group, ConFunkShun, was founded in Vallejo by high school friends originally as “Project Soul” more than 50 years ago and went on to release 11 albums and hit songs such as “Love Train” and “Ffun” and receive professional recognition; and WHEREAS, the Policy provides that honorary street name recognition is reserved for those having citywide impact or great renown, who have resided or worked in the City and made significant and long term contributions through cultural, humanitarian, historic, military, or professional achievement.

NOW, THEREFORE BE IT RESOLVED THAT, ConFunkShun began in Vallejo more than 50 years ago, has released 11 albums and several hit songs, has received great professional recognition, including the Presidential Lifetime Achievement Awards and the founder, Michael Cooper, has served as a law enforcement officer with the Solano County Sheriff’s Department for over 20 years, as such in accordance with the Policy, the City Council hereby finds that Confunkshun has accomplished significant and long term cultural and professional achievements.

BE IT FURTHER RESOLVED, that the Vallejo City Council does hereby approve the honorary designation of the portion of Florida Street between Mare Island Way and Solano Avenue as “ConFunkShun Street-Honorary” in honor of ConFunkShun.

Adopted by the Council of the City of Vallejo at the special meeting held on August 5, 2025 with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN: ______________________________

ANDREA SORCE, MAYOR
ATTEST:
________________________________
DAWN G. ABRAHAMSON, CITY
CLERK

PROCLAMATION

HONORING THE LEGENDARY R&B FUNK GROUP CONFUNKSHUN
WHEREAS, ConFunkShun, originally formed in Vallejo, California, emerged as one of the most influential R&B and funk groups in American music history, entertaining fans worldwide for over 50 years; and WHEREAS, the group began as Project Soul, founded by Vallejo native Michael Cooper and high school classmates Louis McCall, Karl Fuller, Cedric Martin, Danny Thomas, Paul “Zebulun” Harrell, later joined by Felton Pilate, forging a sound that captivated a generation; and WHEREAS, after relocating to Memphis in the 1970s, the group gained national attention performing with the Soul Children and Rufus Thomas at the Golden Globe-nominated Wattstax concert, leading to a Mercury Records deal and adopting the name “ConFunkShun”; and
WHEREAS, ConFunkShun released 11 albums and earned eight Billboard Top 10 R&B hits, including “Ffun, ” “Chase Me, ” “Shake and Dance, ” and “Baby I’m Hooked, ” cementing their legacy in funk and soul music; and WHEREAS, their song “Love’s Train” became a fan favorite and was reimagined by Silk Sonic in 2022, reaching #1 on the charts and introducing their music to a new generation; and WHEREAS, founding member Michael Cooper has served Solano County as a law enforcement officer for over 20 years, demonstrating extraordinary dedication to both public service and the arts; and WHEREAS, ConFunkShun’s members have received honorary doctorates and the Presidential Lifetime Achievement Award, recognizing over 4,000 hours of public service through music and community engagement; and
WHEREAS, the group continues to perform nationwide, drawing sold-out audiences at historic venues and inspiring pride in Vallejo residents.

NOW, THEREFORE, I, Andrea Sorce, Mayor of the City of Vallejo, and the Vallejo City Council, do hereby proclaim September 6, 2025, as “ConFunkShun Day” in the City of Vallejo in recognition of their extraordinary contributions to music, culture, and community, commemorating their historic return to their hometown roots.

Dated: September 6, 2025
__________________________________

ANDREA SORCE, MAYOR
Vice Mayor Peter Bregenzer, District 5
Council Member Helen-Marie Gordon, District 6
Council Member Tonia Lediju, District 3
Council Member Alexander Matias, District 1
Council Member Diosdado ‘JR’ Matulac, District 2
Council Member Charles Palmares, District 4

DocuSign Envelope ID: E0EDADE5-2AF2-4B17-8AB7-2231AF253051

Office of the City Manager · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4576

APPLICATION FOR HONORARY STREET SIGN

DESIGNATION

Please complete all information below. Current telephone and email are required to process application.

Current Name of Street to receive honorary signage _______Florida St_______ From cross street Mare Island Way To cross street Solano Avenue Proposed Honorary Street Sign Designation _______Confunkshun Note: Honorary Street Sign Designation must be 20 characters or less Applicant Name Tonya Hawley/Michael Cooper
Applicant Address 137 San Jose Ct. Vacaville, CA 95688 Applicant Telephone 770.380.0053 Applicant Email [email protected]

Applicant has read and acknowledges the following:

1. The honorary street sign designation is reserved for exemplary service to the City of Vallejo.

2. This method of honoring individuals or groups is reserved for those having city wide impact or of great renown.

3. The individual proposed to be honored with an honorary street sign designation must have resided or worked in Vallejo during their lifetime and must have significant and long-term contributions through cultural, humanitarian, historic, military, or professional achievement.

4. Honorary street sign designation language shall meet the following standards:
 There shall be a clear geographical relationship to the street and the nominee.  The proposed honorary street sign designation shall not duplicate an existing designation or actual street name.
 An honorary street sign designation shall be applied throughout the entire length of t h e subject street, unless otherwise requested or impractical and in such instance shall be applied to the section of a street designated in the City Council resolution approving t h e honorary street sign designation.
 The honorary street sign designation shall be limited in duration, not to exceed ten (10) years. At the end of the �me period of the honorary stre et sign designation, the city w i l l remove the honorary street sign and make it available to the applicant.

5. The City has the right to remove any honorary street sign designation prior to the end of the ten (10) year period as directed by Council by majority vote.

Docusign Envelope ID: 07C8AA80-E449-4CDA-A99F-1B4AC68A98F0

DocuSign Envelope ID: E0EDADE5-2AF2-4B17-8AB7-2231AF253051

Office of the City Manager · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4576

6. Honorary street sign designation cannot contain a product name or be worded for commercial
purpose.

7. Honorary street sign designations cannot be worded so as to be or be perceived to be discriminatory against or derogatory of race, color, ethnic origin, gender identity or expression, sex, sexual orientation, creed, political affiliation, disability or other social factors.

8. Honorary street signs shall have “Honorary” at the bottom line.

9. Honorary street sign designation shall be under 20 characters long.

10. Honorary sign will be of a similar size and shape as a standard street name sign and must meet city standards.

11. Only one honorary sign will be allowed at an intersection.

12. Honorary Street sign designation requests are limited to public streets in the City of Vallejo. It
does not apply to private streets or driveways.

Applicant’s Signature ____________________________________ Date June 11, 2025 Print Name: Tonya Hawley

Docusign Envelope ID: 07C8AA80-E449-4CDA-A99F-1B4AC68A98F0

DocuSign Envelope ID: E0EDADE5-2AF2-4B17-8AB7-2231AF253051

Attachment 1

APPLICATION REQUEST FOR CEREMONIAL

DOCUMENT

Applicant Name Tonya Hawley
Phone 770.380.0053
Email [email protected]
Organization The KAMDI Group
Recipient Name Confunkshun
Title of Proclamation (if applicable)
Date of application June 11, 2025
Requested Date Sept 6, 2025

Proclamation select Letter select Certificate select
Public Awareness - example – Fair
Housing Month, Suicide Prevention

Welcome/ Greeting

Achievement

Charitable fundraising campaigns –
example Walk to End Alzheimer’s

Congratulations

Recognition
X
Non-Profit organizations – example
– Red Cross Month
Condolence Appreciation
Arts and Cultural Celebrations –
example Celebration of Kwanzaa

Special Honors – example Act of
Heroism

PLEASE ATTACH EXAMPLE TEXT FOR INCLUSION IN CEREMONIAL DOCUMENT Attachments: Text suggestion attached
Signature of Requestor/Date 6/11/25 Received in the Mayor’s Office By/Date Approved Denied ______ Docusign Envelope ID: 07C8AA80-E449-4CDA-A99F-1B4AC68A98F0

DocuSign Envelope ID: E0EDADE5-2AF2-4B17-8AB7-2231AF253051

Attachment 1
Application/Request for Key to the City of Vallejo

Requestor Tonya Hawley
Phone 770.380.0053
Email [email protected]
Nominee Confunkshun
Justification for nomination

See Attached Letter for nomination & details
Date of application June 11, 2025
Requested Date of Issuance Sept 6, 2025

Attachments: 5 Attachments (Nomination letter, bio, picture, awards/accolades, suggested text for proclamation and certificate

Signature of Requestor/Date ______________________ June 11, 2025

Received By/Date

Approved Denied

Docusign Envelope ID: 07C8AA80-E449-4CDA-A99F-1B4AC68A98F0

Council Policy No.

Category

xxx
TBD
Exhibit A
City Council Policy – Honorary Street Sign Designation

1. Purpose
To establish a policy to administer requests for honorary street sign designations and provide application and approval criteria and procedures for honorary street sign designations for City owned streets. This policy differs from City of Vallejo, City Council Policy – Naming of City Facilities. This Honorary Street Sign Designation policy does not result in an actual street renaming, but rather an honorary designation of an already named street which may be in honor of living or deceased individuals or groups.

2. Policy

2.1 Requests for Honorary Street Sign Designations
A. Requests shall be made in writing, via application, to the City Manager’s Office describing the details of the intersectional location and honorary street sign designation desired. A justification for the honorary designation shall also be provided. Once reviewed by the City Manager, or their designee, the application will be presented to the Vallejo City Council for approval of the honorary street sign designation.

B.

2.2 Qualifications for Honorary Recognition
A. The honorary street sign designations are reserved for exemplary service to the City of Vallejo.

B. This method of honoring individuals or groups is reserved for those having city wide impact or great renown.

C. Individual family tribute or commercial and corporate related recognition does not qualify.

D. The individual proposed to be honored with an honorary street sign designation must have resided or worked in Vallejo during their lifetime and must have made significant and long-term contributions through cultural, humanitarian, historic, military or professional achievement.

2.3 Guidelines
Honorary street sign designations shall meet the following standards:

A. There shall be a clear geographical relationship to the street and the nominee.

B. The proposed honorary street sign designations shall not duplicate an existing designation or actual street name or be similar either phonetically or in spelling to any other honorary sign designation or actual street name.

C. An honorary street sign designation shall be applied throughout the entire length of the subject street, unless otherwise requested or where impractical and in such instances shall be applied to the section of a street designated in the City Council resolution approving the honorary street sign designation.

Council Policy No.

Category

xxx
TBD
Exhibit A
City Council Policy – Honorary Street Sign Designation

D. An honorary street sign designation shall be limited in duration, not to exceed ten (10) years. At the end of the time period of the designation, the city will remove the honorary street sign and make it available to the applicant or individual whom the applicant directs.

E. The City has the right to remove any honorary street sign designation prior to the end of the ten (10) year period as directed by Council by majority vote.

F. Honorary street sign designations cannot contain a product name or be worded for a commercial purpose.

G. Honorary street sign designations shall not be or perceived to be discriminatory against or derogatory of race, color, ethnic origin, gender identity or expression, sex, sexual orientation, creed, political affiliation, disability or other social factors.

H. Honorary street sign designation naming shall have “Honorary” at the bottom line.

I. Honorary street sign designation naming must be under 20 characters long.

J. Only one honorary street sign designation will be allowed at an intersection.

2.4 Applications
If the application “Attachment 2” satisfies the criteria established, the City Manager shall determine when the application will be presented to City Council for consideration. The honorary street sign designation application will be reviewed by the City Council during a public meeting in which public comments are taken. If approved by City Council by majority vote, a Resolution will be considered for adoption at the next subsequent meeting or a date predetermined.

The City Manager’s Office in coordination with the applicant will determine the date for the sign installation.

2.5 Cost
A. A financial sponsor for each and every sign must be identified in the application request.

B. Each sign approved shall be charged a fee reflected in “Attachment 1” which will cover the cost of design, fabrication, installation, and maintenance over the expected life of the sigh.

C. This fee shall be payable to the City of Vallejo and will be deposited in the City’s General Fund.

D. Only one (1) replacement sign may be covered by the City unless approved by City Council by majority vote.

E. Additional maintenance of the sign installation and/or replacement of the various materials shall be at the expense of the financial sponsor/ Failure to cover the cost of maintenance or replacement material(s) will cause the sign installation to be removed immediately.

2.6 Renewals

Council Policy No.

Category

xxx
TBD
Exhibit A
City Council Policy – Honorary Street Sign Designation

A. Renewals, if desired at the end of the ten (10) year period, will be handled like new requests with all applicable rules and fees in effect at that time.

B. If a renewal is not arranged the honorary street sign designation will be discounted at the end of the ten (10) years.

2.8 Appeals
Decisions made by the City Manager and City Council in the process of administering and interpreting this policy may be appealed in writing to the City Manager’s Office, 555 Santa Clara Street, Vallejo, CA 94590.

3. Definitions
Honorary street sign designations are signs posted below standard city street name signs which are intended to recognize and honor living or deceased individuals or groups for a period of time without changing the official name of the street or the official addresses of residences and businesses on the street.

This policy applies to all public streets in the City of Vallejo. It does not attempt to regulate honorary street designations on private streets and driveways.

4. Materials
• The honorary street sign is of a similar size and shape as a standard street name sign but shall be in a different color. The honorary street signs must meet city standards. • The honorary street sign shall have “Honorary” at the bottom line • The honorary street sign designation must be under 20 characters long. • Maintenance of the sign installation and/or replacement of the various materials shall be at the expense of the financial sponsor/ Failure to cover the cost of maintenance or replacement material(s) will cause the sign installation to be removed immediately.

Council Policy No.

Category

xxx
TBD
Exhibit A
City Council Policy – Honorary Street Sign Designation

Attachment 1

DESCRIPTION

OF WORK

STAFF UNIT
COST

UNIT OF

MEASURE

QUANTITY TOTAL NOTES
Design Associate
Civil
Engineer
$150.00 Hour 2 $300.00

Fabricated Sign Sign Shop
Technician
$450.00 Each 1 $450.00 Cost includes labor
and materials.

Install Sign Maintenance
Worker
$75.00 Hour 1 $75.00
Maintain Sign
(2x in 10 years)
Maintenance
Worker
$95.00 Hour 2 $190.00 Increase rate in 10
years @ 3%/year
Remove Sign
(at 10 years)
Maintenance
Worker
$101.00 Hour 1 $101.00 Estimate rate in 10
years at 3%/year
Total: $1,116.00 Cost for one sign

Office of the City Manager ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4576

APPLICATION FOR HONORARY STREET SIGN DESIGNATION

Please complete all information below. Current telephone and email are required to process application.

Current Name of Street to receive honorary signage _______________________________ From cross street ______________________ To cross street ________________________ Proposed Honorary Street Sign Designation ________________________________________________ Note: Honorary Street Sign Designation must be 20 characters or less Applicant Name ______________________________________________________________ Applicant Address ___________________________________________________________ Applicant Telephone____________________ Applicant Email ________________________

Applicant has read and acknowledges the following:

1. The honorary street sign designation is reserved for exemplary service to the City of Vallejo.

2. This method of honoring individuals or groups is reserved for those having city wide impact or of great renown.

3. The individual proposed to be honored with an honorary street sign designation must have resided or worked in Vallejo during their lifetime and must have significant and long-term contributions through cultural, humanitarian, historic, military, or professional achievement.

4. Honorary street sign designation language shall meet the following standards:
• There shall be a clear geographical relationship to the street and the nominee. • The proposed honorary street sign designation shall not duplicate an existing designation or actual street name.
• An honorary street sign designation shall be applied throughout the entire length of the subject street, unless otherwise requested or impractical and in such instance shall be applied to the section of a street designated in the City Council resolution approving the honorary street sign designation.
• The honorary street sign designation shall be limited in duration, not to exceed ten (10) years. At the end of the time period of the honorary street sign designation, the city will remove the honorary street sign and make it available to the applicant.

5. The City has the right to remove any honorary street sign desingation prior to the end of the ten (10) year period as directed by Council by majority vote.

Office of the City Manager ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4576

6. Honorary street sign designation cannot contain a product name or be worded for commercial purpose.

7. Honorary street sign designations cannot be worded so as to be or be perceived to be discriminatory against or derogatory of race, color, ethnic origin, gender identity or expression, sex, sexual orientation, creed, political affiliation, disability or other social factors.

8. Honorary street signs shall have “Honorary” at the bottom line.

9. Honorary street sign designation shall be under 20 characters long.

10. Honorary sign will be of a similar size and shape as a standard street name sign and must meet city standards.

11. Only one honorary sign will be allowed at an intersection.

12. Honorary Street sign designation requests are limited to public streets in the City of Vallejo. It does not apply to private streets or driveways.

Applicant’s Signature ___________________________________ Date______________ Print Name ___________________________________

Eagle Eye Engraving ~ Fairfield
716 Jackson St
Fairfield, CA 94533
(707) 428-4774
[email protected] www.eagleeyeengraving.com

ADDRESS
City of Vallejo

Plaques
9x12 PIANO FINISH WALNUT W/

BRONZE KEY
1 149.95 149.95T

CONFUNKSHUN
logo 1 5.00 5.00T

VALLEJO CITY LOGO

SUBLIMATION ENGRAVING

ADDITIONAL SUBLIMATION
20 1.25 25.00T

ENGRAVING

DATE 07/03/2025
AMOUNT
1559

SUBTOTAL 179.95
TAX (0.08375) 15.07

TOTAL
$195.02

Accepted By Accepted Date

Proposed text for engraving:

KEY TO THE CITY OF VALLEJO
presented to Vallejo music icons
Confunkshun
For lifetime achievement in the area of
Arts & Culture
September 5, 2025

ACTION ITEM 8.F.

DATE: August 5, 2025
TO: Mayor and Members of the City Council
FROM: Natalie Peterson, Assistant to the City Manager
SUBJECT: APPROVE ADMINISTRATIVE UPDATES TO THE CITY COUNCIL POLICY - HONORARY

STREET SIGN DESIGNATION

RECOMMENDATION
Approve administrative updates to the City Council Policy – Honorary Street Sign Designation

REASONS FOR RECOMMENDATION
In July 2023, the City Council adopted City Council Policy – Honorary Street Sign Designation to have policies that govern the criteria for a Honorary Street Sign Designation. There are minor administrative updates needed to clarify the policy and update the fiscal section to reflect current fiscal impacts for applicants.

BACKGROUND AND DISCUSSION
The City of Vallejo established a policy to govern the criteria for a Honorary Street Sign Designation in July 2023. This policy established set criteria for how to process requests for Honorary Street Sign Designations when received by the City.

Updates to the policy
The attached policy shows the updates and added sections in red.

There are minor updates need to provide clarity for applicants when completing the request form.

Clarification was added regarding ceremonial events associated with street sign designations. “If a celebration or ceremony is to accompany sign installation, the costs for the ceremonial event will be at the cost of applicant and follow applicable event permit fees and processes.”

Costs were also updated to reflect current fiscal year fees associated with Honorary Street Sign Designations and noted that “costs are as of Fiscal Year 2025-2026. The amounts are subject to change each fiscal year with the fees associated for the fiscal year in which the request is approved. This document will be amended to reflect fiscal year fees associated at the time of the request."

FISCAL IMPACT
There is no fiscal impact associated with this item.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

Date: August 5, 2025
Subject: APPROVE ADMINISTRATIVE UPDATES TO THE CITY COUNCIL POLICY -

HONORARY STREET SIGN DESIGNATION

ATTACHMENTS

1. City Council Policy - Honorary Street Sign Designation Policy - August 2025 Updates

CONTACT
Natalie Peterson, Assistant to the City Manager (707) 649-3415 [email protected]

Council Policy No. xxx
Category TBD
Exhibit A
City Council Policy – Honorary Street Sign Designation

1. Purpose
To establish a policy to administer requests for honorary street sign designations and provide application and approval criteria and procedures for honorary street sign designations for City owned streets. This policy differs from City of Vallejo, City Council Policy – Naming of City Facilities. This Honorary Street Sign Designation policy does not result in an actual street renaming, but rather an honorary designation of an already named street which may be in honor of living or deceased individuals or groups.

2. Policy

2.1 Requests for Honorary Street Sign Designations
A. Requests shall be made in writing, via application, to the City Manager’s Office describing the details of the intersectional location and honorary street sign designation desired. A justification for the honorary designation shall also be provided. Once reviewed by the City Manager, or their designee, the application will be presented to the Vallejo City Council for approval of the honorary street sign designation.

2.2 Qualifications for Honorary Recognition
A. The honorary street sign designations are reserved for exemplary service to the City of Vallejo.

B. This method of honoring individuals or groups is reserved for those having city wide impact or great renown.

C. Individual family tribute or commercial and corporate related recognition does not qualify.

D. The individual proposed to be honored with an honorary street sign designation must have resided or worked in Vallejo during their lifetime and must have made significant and long-term contributions through cultural, humanitarian, historic, military or professional achievement to Vallejo or the greater community.

2.3 Guidelines
Honorary street sign designations shall meet the following standards:

A. There shall be a clear geographical relationship to the street and the nominee.

B. The proposed honorary street sign designations shall not duplicate an existing designation or actual street name or be similar either phonetically or in spelling to any other honorary sign designation or actual street name.

C. An honorary street sign designation shall be applied throughout the entire length of the subject street, unless otherwise requested or where impractical and in such instances shall be applied to the section of a street designated in the City Council resolution approving the honorary street sign designation.

Council Policy No. xxx
Category TBD
Exhibit A
City Council Policy – Honorary Street Sign Designation

D. An honorary street sign designation shall be limited in duration, not to exceed ten (10) years. At the end of the time period of the designation, the city will remove the honorary street sign and make it available to the applicant or individual whom the applicant directs.

E. The City has the right to remove any honorary street sign designation prior to the end of the ten (10) year period as directed by Council by majority vote.

F. Honorary street sign designations cannot contain a product name or be worded for a commercial purpose.

G. Honorary street sign designations shall not be or perceived to be discriminatory against or derogatory of race, color, ethnic origin, gender identity or expression, sex, sexual orientation, creed, political affiliation, disability or other social factors.

H. Honorary street sign designation naming shall have “Honorary” at the bottom line.

I. Honorary street sign designation naming must be under 20 characters long.

J. Only one honorary street sign designation will be allowed at an intersection.

2.4 Applications
If the application “Attachment 2” satisfies the criteria established, the City Manager shall determine when the application will be presented to City Council for consideration. The honorary street sign designation application will be reviewed by the City Council during a public meeting in which public comments are taken. If approved by City Council by majority vote, a Resolution will be considered for adoption at the meeting or at the next subsequent meeting or a date
predetermined.

The City Manager’s Office in coordination with the applicant will determine the date for the sign installation.

2.5 Cost
A. A financial sponsor for each and every sign must be identified in the application request.

B. Each sign approved shall be charged a fee reflected in “Attachment 1” which will cover the cost of design, fabrication, installation, and maintenance over the expected life of the sigh.

C. This fee shall be payable to the City of Vallejo and will be deposited in the City’s General Fund.

D. Only one (1) replacement sign may be covered by the City unless approved by City Council by majority vote.

E. Additional maintenance of the sign installation and/or replacement of the various materials shall be at the expense of the financial sponsor. Failure to cover the cost of maintenance or replacement material(s) will cause the sign installation to be removed immediately.

F. If a celebration or ceremony is to accompany sign installation, the costs for the ceremonial event will be at the cost of applicant and follow applicable event permit fees and processes.

2.6 Renewals

Council Policy No. xxx
Category TBD
Exhibit A
City Council Policy – Honorary Street Sign Designation

A. Renewals, if desired at the end of the ten (10) year period, will be handled like new requests with all applicable rules and fees in effect at that time.

B. If a renewal is not arranged the honorary street sign designation will be discounted at the end of the ten (10) years and signs will be made available to the applicant.

2.8 Appeals
Decisions made by the City Manager and City Council in the process of administering and interpreting this policy may be appealed in writing to the City Manager’s Office, 555 Santa Clara Street, Vallejo, CA 94590.

3. Definitions
Honorary street sign designations are signs posted below standard city street name signs which are intended to recognize and honor living or deceased individuals or groups for a period of time without changing the official name of the street or the official addresses of residences and businesses on the street.

This policy applies to all public streets in the City of Vallejo. It does not attempt to regulate honorary street designations on private streets and driveways.

4. Materials
• The honorary street sign is of a similar size and shape as a standard street name sign but shall be in a different color. The honorary street signs must meet city standards. • The honorary street sign shall have “Honorary” at the bottom line • The honorary street sign designation must be under 20 characters long (including spaces). • Maintenance of the sign installation and/or replacement of the various materials shall be at the expense of the financial sponsor. Failure to cover the cost of maintenance or replacement material(s) will cause the sign installation to be removed immediately.

Council Policy No. xxx
Category TBD
Exhibit A
City Council Policy – Honorary Street Sign Designation

Attachment 1

DESCRIPTION

OF WORK

STAFF UNIT
COST
UNIT
OF
MEAS
URE

QUANTITY TOTAL NOTES
Design Associate
Civil
Engineer
$150.00 Hour 2 $300.00 One time cost (not per
sign)
Fabricated Sign Sign Shop
Technician
$450.00
$391.03
Each 1 $450.00
$391.03
Cost includes labor and
materials.

Install Sign Maintenance
Worker
$75.00
$51.96
Hour 1 $75.00
$51.96

Maintain Sign (2x
in 10 years)
Maintenance
Worker
$190.00
$103.92
Hour 2 $190.00
$103.92
Increase rate in 10 years
@ 3%/year
Remove Sign
(at 10 years)
Maintenance
Worker
$101.00
$51.96
Hour 1 $101.00
$67.55
Estimate rate in 10
years at 3%/year
Total: $
$614.46
$300.00
Cost for one sign

One time cost for signs
NOTE: These costs are as of Fiscal Year 2025-2026. The amounts are subject to change each fiscal year with the fees associated for the fiscal year in which the request is approved. This document will be amended to reflect fiscal year fees associated at the time of the request.

Office of the City Manager ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4576

APPLICATION FOR HONORARY STREET SIGN DESIGNATION

Please complete all information below. Current telephone and email are required to process application.

Current Name of Street to receive honorary signage
From cross street To cross street
Proposed Honorary Street Sign Designation
Note: Honorary Street Sign Designation must be 20 characters or less Applicant Name
Applicant Address
Applicant Telephone Applicant Email
Did Honoree live in Vallejo Did Honoree work in Vallejo Describe geographical significance of the street sign designation and honoree:

Describe honoree’s significant and long-term contributions through cultural, humanitarian, historic, military, or professional achievements:

You can provide additional information on a separate page.

Office of the City Manager ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4576

Applicant has read and acknowledges the following:

1. The honorary street sign designation is reserved for exemplary service to the City of Vallejo.

2. This method of honoring individuals or groups is reserved for those having city wide impact or of great renown.

3. The individual proposed to be honored with an honorary street sign designation must have resided or worked in Vallejo during their lifetime and must have significant and long-term contributions through cultural, humanitarian, historic, military, or professional achievement.

4. Honorary street sign designation language shall meet the following standards:
• There shall be a clear geographical relationship to the street and the nominee. • The proposed honorary street sign designation shall not duplicate an existing designation or actual street name.
• An honorary street sign designation shall be applied throughout the entire length of the subject street, unless otherwise requested or impractical and in such instance shall be applied to the section of a street designated in the City Council resolution approving the honorary street sign designation.
• The honorary street sign designation shall be limited in duration, not to exceed ten (10) years. At the end of the time period of the honorary street sign designation, the city will remove the honorary street sign and make it available to the applicant.

5. The City has the right to remove any honorary street sign designation prior to the end of the ten (10) year period as directed by Council by majority vote.

6. Honorary street sign designation cannot contain a product name or be worded for commercial purpose.

7. Honorary street sign designations cannot be worded so as to be or be perceived to be discriminatory against or derogatory of race, color, ethnic origin, gender identity or expression, sex, sexual orientation, creed, political affiliation, disability or other social factors.

8. Honorary street signs shall have “Honorary” at the bottom line.

9. Honorary street sign designation shall be under 20 characters long.

10. Honorary sign will be of a similar size and shape as a standard street name sign and must meet city standards.

11. Only one honorary sign will be allowed at an intersection.

12. Honorary Street sign designation requests are limited to public streets in the City of Vallejo. It does not apply to private streets or driveways.

Applicant’s Signature Date
Print Name

ACTION ITEM 8.G.

DATE: August 5, 2025
TO: Mayor and Members of the City Council
FROM: Rekha Nayar, Finance Director
SUBJECT: CONSIDER REQUEST AND PROVIDE DIRECTION TO STAFF RELATING TO THE

CREATION OF A BUDGET AND FINANCE SUBCOMMITTEE, INCLUDING TYPE OF

SUBCOMMITTEE, NUMBER OF MEMBERS AND CHARGE AND DUTIES OF THE

SUBCOMMITTEE

RECOMMENDATION
Provide direction to staff relating to the creation of a Budget & Finance Subcommittee, including type of subcommittee, number of members, charge and duties of the subcommittee, and proposed duration (if ad-hoc subcommittee)

REASONS FOR RECOMMENDATION
At its meeting on June 24, 2025, the City Council discussed the importance of enhanced oversight and focused deliberation on the City's financial matters, including budget development, fiscal policies, and long- range financial planning. Following this discussion, the Council provided direction to staff to prepare a report outlining the establishment of a standing Budget and Finance Committee, including proposed meeting times and the process for appointing Council Members to serve.

The creation of such a committee is a best practice among many municipalities, providing a dedicated forum for in-depth review of financial documents, fostering greater transparency, and allowing for more detailed discussions on fiscal strategies before bringing recommendations to the full Council.

BACKGROUND AND DISCUSSION
During the City Council meeting at which the Budget was approved, Mayor Sorce requested City staff return with an item for the full Council to consider and provide direction to staff on the establishment of a City Council Budget and Finance Subcommittee. The purpose of the item before you tonight is for the full Council to consider whether it wishes to proceed with the creation of such a subcommittee and to provide direction to staff on the type of subcommittee (Ad-Hoc or Standing), the number of members and the charge and duties of the subcommittee.

Type of Subcommittee

A subcommittee serves as an advisory body to the full City Council, and is composed of less than a quorum (3 or fewer members) of the City Council. A Standing SubCommittee is of ongoing duration, is subject to the Brown Act and holds noticed public meetings. The members of a Standing SubCommittee generally changes over time. A Standing SubCommittee may hold regularly scheduled or special meetings. The public may attend all such meetings and can provide public comment on matters before the SubCommittee. An Ad-Hoc SubCommittee is of limited duration specifically which limited duration must be identified in the resolution creating it, and can not continue to be re-established year over year. An Ad-Hoc Subcommittee is charged with very specific tasks, and must be composed of 3 or fewer Council Members. Unlike a Standing SubCommittee, an Ad-Hoc SubCommittee is not required to comply with the Brown Act, give notice of its meetings or permit public attendance or comment on matters before the SubCommittee.

Date: August 5, 2025
Subject: CONSIDER REQUEST AND PROVIDE DIRECTION TO STAFF RELATING TO THE

CREATION OF A BUDGET AND FINANCE SUBCOMMITTEE, INCLUDING TYPE OF

SUBCOMMITTEE, NUMBER OF MEMBERS AND CHARGE AND DUTIES OF THE

SUBCOMMITTEE

Both types of SubCommittees require staff assistance, however generally more staff assistance is necessary for a Standing SubCommittee due to the Brown Act requirements.

Staff is looking for direction from the Council on the form of SubCommittee.

Composition for the SubCommittee

The SubCommittee should be comprised of 2-3 members of the City Council. Staff is looking for direction on whether Council desires two or three members.

Duties of the SubCommittee

The Council will need to determine the charge and duties of the SubCommittee. If Ad Hoc, those duties must be very specific and all work is limited to the enumerated duties. If a Standing SubCommittee is chosen the tasks may be a bit broader and would generally be expected to undertake duties for each years budget cycle.

Duties could include reviewing financial reports, proposed budgets, investment policies, and audit findings, for a StandingSubCommittee other fiscal matters could be added. The SubCommittee would conduct thorough analyses and provide well-informed recommendations to the full Council, thereby streamlining the Council's decision-making process on complex financial issues. The committee's scope could also include such items as:
• Procedures and timing of city budget process
• Review and provide suggestions to revamp City's finance and budget organizational structure • Recommendations and timeline for Measure P and Participatory Budget commission / committee • Reviewing the annual budget and capital improvement budget • Monitoring the City's financial performance throughout the fiscal year. • Discussing long-range financial forecasts and strategies

Staff is looking for direction as to the specific charge and duties to be incorporated into a future resolution.

Proposed Duration for Ad-Hoc Subcommittee

If an ad-hoc SubCommittee is chosen it Council would need to establish the limited duration. Generally one year is somewhat typical. Staff suggests one year.

Once Council provides direction to staff, if the directions to proceed, staff will return with a resolution consistent with the Council direction and action to appoint members.

FISCAL IMPACT
The establishment of a standing committee will have a minimal fiscal impact related to staff time for meeting preparation, attendance, and follow-up. These activities are generally within the scope of existing departmental budgets for administrative and financial management functions. No additional budget appropriation is anticipated at this time.

Date: August 5, 2025
Subject: CONSIDER REQUEST AND PROVIDE DIRECTION TO STAFF RELATING TO THE

CREATION OF A BUDGET AND FINANCE SUBCOMMITTEE, INCLUDING TYPE OF

SUBCOMMITTEE, NUMBER OF MEMBERS AND CHARGE AND DUTIES OF THE

SUBCOMMITTEE

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS
None

CONTACT
Rekha Nayar, Finance Director
[email protected]