Vallejo City Council
October 14, 2025

HYBRID MEETING
www.Cityofvallejo.net

CALL AND NOTICE OF REGULAR
MEETING AT 7:00 PM OF THE

VALLEJO CITY COUNCIL

OCTOBER 14, 2025

AMENDED AGENDA PACKET
1) Added Consent Item 8N
2) Reordered the Action Calendar Items
3) Revised Staff Report and Attachments for
Action Item 9G
4) Added Staff Report and Attachment to
Information Item 9A

Council Chambers
555 Santa Clara Street
Vallejo, CA 94590

COUNCIL MEMBERS
Andrea Sorce (Mayor)
Peter Bregenzer (Vice-Mayor)
Helen-Marie Gordon
Tonia Lediju, PhD
Alexander Matias
Diosdado "JR" Matulac
Charles Palmares

NOTICE: Members of the Public will be able to participate in-person or remotely via Zoom
City Hall and the Council Chambers will be open to
members of the public 30 minutes prior to the start of
the meeting.

PUBLIC COMMENT: Members of the Public may provide
public comments during the City Council Meeting in
person or via ZOOM
(https://ZoomRegular.Cityofvallejo.net), or via
phone, by dialing (669) 900-6833.

For additional instructions on how to speak remotely
during public comment, please
visit, www.cityofvallejo.net/publiccomment
VIEW THE MEETING:

There are four different ways you can view this public meeting:
• In Person
• Watch Vallejo local channel 28
• Stream from the City
website: www.cityofvallejo.net/Streaming
• Join the Zoom webinar:
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Scan QR code for live captions and translation in Spanish and Tagalog.

Hybrid Options are available for members of the public to participate. To participate remotely

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Meeting ID: 914 0075 0676#
Meeting Password: 131313
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Any supplemental writing related to an agenda item for an open session of a regular meeting that is distributed to all or a majority of all members of the City Council less than 72 hours before the meeting will be posted concurrently on the City’s website at www.cityofvallejo.net/agendas Written material distributed during the meeting, will be available at the meeting if prepared by the City or after the meeting if prepared by someone else. Such materials may be obtained from the City Clerk

Vallejo City Council Chambers ADA compliant. Devices for the hearing impaired are available from the City Clerk. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof

AGENDA

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. REPORT OUT OF CLOSED SESSION

5. PRESENTATIONS AND COMMENDATIONS
A. PRESENTATION OF A PROCLAMATION RECOGNIZING OCTOBER 2025 AS "DOMESTIC VIOLENCE AWARENESS MONTH"

6. FIRST COMMUNITY FORUM
Anyone wishing to address the Council on any matter for which another opportunity to speak is not provided on the agenda, and which is within the jurisdiction of the Council to resolve, is requested to submit a completed speaker card to the City Clerk. When called upon, each speaker should step to the podium, state his /her name, and address for the record. The conduct of the community forum shall be limited to a maximum of fifteen (15) minutes, with each speaker limited to three minutes pursuant to Vallejo Municipal Code Section

2.20.300.

7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Members of the public wishing to address the Council on Consent Calendar items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. Each speaker is limited to three minutes pursuant to Vallejo Municipal Code Section 2.02.310. Requests for removal of Consent Items received from the public are subject to approval by a majority vote of the Council. Items removed from the Consent Calendar will be heard immediately after approval of the Consent Calendar and Agenda.

8. CONSENT CALENDAR AND APPROVAL OF AGENDA
A. APPROVAL OF MINUTES
Recommendation: Approval of minutes for the special meetings of September 16 and 30 and the special and regular meetings of September 23, 2025

Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR

ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.

Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
C. ADOPT A RESOLUTION: (1) ACCEPTING THE CITY OF VALLEJO’S $87,852 ALLOCATION FROM THE FISCAL YEAR 2023 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM, (2) APPROVING THE MEMORANDUM OF UNDERSTANDING RELATING THERETO, (3)
RETROACTIVELY AUTHORIZING THE PRIOR CITY MANAGER’S
EXECUTION THEREOF, AND (4) PROVIDING NOTICE INTENT TO AMEND THE FUND 149 FISCAL YEAR 2025–2026 BUDGET IN THE AMOUNT OF $87,852 (STEP 1 OF 2)
Recommendation: Adopt a Resolution:

1. Accepting the City of Vallejo’s $87,852 allocation from the Fiscal Year 2023 Edward Byrne Memorial Justice Assistance Grant (“JAG 2023 Grant”) program;

2. Approving the Memorandum of Understanding (“MOU”) related thereto;

3. Retroactively authorizing the prior City Manager’s execution thereof; and

4. As the first in a two-step process, accepting notice of intent to amend the Fiscal Year 2025-2026 Fund 149 budget to recognize revenue and appropriate expenditures in the amount of $87,852.

Contact: Jason Ta, Chief of Police
[email protected]
D. ACCEPT THE 50 SOLANO AVENUE/HUMANE SOCIETY OF THE NORTH

BAY PAVING PROJECT PERFORMED BY CONSOLIDATED
ENGINEERING, INC. AS COMPLETE AND AUTHORIZE THE CITY CLERK

TO FILE A NOTICE OF COMPLETION WITH THE SOLANO COUNTY

RECORDER'S OFFICE
Recommendation: Accept the 50 Solano Avenue/Humane Society of the North Bay paving project performed by Consolidated Engineering, Inc. as complete and authorize the City Clerk to file a Notice of Completion with the Solano County Recorder’s Office.

Contact: Oscar Alcantar, Interim Public Works Director, (707) 648-4433 [email protected]
E. ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE

VENDOR SERVICES AGREEMENT FOR MISCELLANEOUS GARAGE
INSTALLATION AND REPAIR SERVICES WITH R & s ERECTION OF

VALLEJO, INC., TO INCREASE THE NOT-TO-EXCEED AMOUNT TO
$200,000 AND AUTHORIZE THE CITY MANAGER TO EXECUTE SAME Recommendation: Adopt a Resolution approving a First Amendment to the Vendor Services Agreement for miscellaneous garage installation and repair services with R & S Erection of Vallejo, Inc., to increase the not-to-exceed amount to $200,000 and authorize the City Manager to execute the same.

Contact: Oscar Alcantar, Interim Public Works Director, 707-648-4433 [email protected]
F. ACCEPT THE ACTIVE TRANSPORTATION PROGRAM (ATP) BAY TRAIL / VINE TRAIL GAP CLOSURE PROJECT (PROJECT NO. PW9802),
PERFORMED BY AZUL WORKS, INC., AS COMPLETE, AND AUTHORIZE

THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE
SOLANO COUNTY RECORDER’S OFFICE
Recommendation: Accept the Active Transportation Program (ATP) Bay Trail / Vine Trail Gap Closure Project (PW9802), performed by Azul Works, Inc., as complete, and authorize the City Clerk to file a Notice of Completion with the Solano County Recorder’s Office.

Contact: Oscar Alcantar, Interim Public Works Director, (707) 648-4433 [email protected]
G. NOTICE OF INTENT TO AMEND FY 2025-26 BUDGET TO INCREASE U.S.

EDA (MARE ISLAND INFRASTRUCTURE PROJECT) GRANT BUDGET BY $26,365 (STEP 1 OF 2)
Recommendation: Provide Notice of Intent to amend FY2025-26 budget to increase U.S.EDA grant budget by $26,365.

Contact: Gillian Haen, Assistant City Manager
[email protected]
H. ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH
GHIRARDELLI ASSOCIATES, INC. TO INCREASE THE NOT-TO-EXCEED AMOUNT OF THE CONTRACT TO $1,500,000 AND AUTHORIZING THE

CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a Resolution approving a First Amendment to the Consultant and Professional Services Agreement with Ghirardelli Associates, Inc. to increase the not-to-exceed contract to $1,500,000 and authorizing the City Manager to execute same.

Contact: Oscar Alcantar, Interim Public Works Director (707) 648-4433 [email protected]
I. NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-2026 BUDGET AND APPROPRIATE $300,000 IN MEASURE P FUNDS TO GREATER

VALLEJO RECREATION DISTRICT (GVRD) FOR PUBLIC SAFETY
MEASURES TO REDUCE VIOLENCE (STEP 1 OF 2)
Recommendation: Provide notice of intent to amend the fiscal year 2025-2026 Budget and allocate $300,000.00 in Measure P funds
Contact: Andrew Murray, City Manager (707)648-4576
[email protected]

J. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

VALLEJO APPROVING A CONTRACTOR/SERVICE PROVIDER SERVICE

AGREEMENT TO PROVIDE EVIDENCE VEHICLE TOW AND STORAGE
SERVICES FOR CITY INITIATED TOWS WITH BOB’S TOW, INC. IN A NOT TO EXCEED AMOUNT OF $700,000 PER FISCAL YEAR, AUTHORIZING

THE CITY MANAGER TO EXECUTE SAME AND RATIFYING AND
AUTHORIZING PAYMENT OF INVOICES TO BOB'S TOW SERVICE, INC.

AND RELATED ENTITIES IN THE AMOUNT OF $468,025 FOR SERVICES FROM JUNE 2024 THROUGH JUNE 2025
Recommendation: Adopt a resolution approving an Evidence Tow Agreement, authorizing the City Manager to enter into a new Evidence Tow Agreement with a term of 4 years, and authorizing the ratification and payment of past-due invoices for Tow Service as well as Evidence Storage in the amount of $468,025.

Contact: Jeremy Huff, Police Lieutenant
[email protected]
Jason Ackley, Assistant to the City Manager
[email protected]
Hampton Jackson, Assistant City Attorney
[email protected]
K. NOTICE OF INTENT TO AMEND FISCAL YEAR 2025-26 BUDGET

AND ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH DAVID L. GATES AND ASSOCIATES, INC., INCREASING THE NOT-TO-EXCEED AMOUNT TO $217,380 AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution approving a First Amendment to the Design Professional Services Agreement with David L. Gates and Associates, Inc., increasing the not-to-exceed amount to $217,380 and authorizing the City Manager to execute same.

Contact: Jason Ackley, Assistant to the City Manager
[email protected]
L. ADOPT A RESOLUTION APPROVING A CONSULTANT AND

PROFESSIONAL SERVICES AGREEMENT WITH ENVIRONMENTAL RISK SERVICES, INC. IN AN AMOUNT NOT TO EXCEED $300,000 FOR THE 50

SOLANO CLEAN UP AND MONITORING COMPLIANCE PROJECT,

AUTHORIZING THE CITY MANAGER TO EXECUTE SAME, AND
PROVIDING NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025– 2026 BUDGET TO ALLOCATE $1,000,000 OF THE MONSANTO

SETTLEMENT FUNDS TO THE PROJECT
Recommendation: Adopt a Resolution approving a Consultant and Professional Services Agreement with Environmental Risk Services, Inc. in an amount not to exceed $300,000 for the 50 Solano Clean Up and Monitoring Compliance Project, authorizing the City Manager to execute same, and providing notice of intent to amend the fiscal year 2025-2026 budget to allocate $1,000,000 of the Monsanto Settlement funds to the Project.

Contact: Oscar Alcantar, Interim Public Works Director, (707) 648-4433 [email protected]
M. ADOPT A RESOLUTION TO AMEND THE WATER ENTERPRISE FUND FY 2025-26 BUDGET TO INCREASE REVENUES BY UP TO $600,000
GENERATED BY THE 2025 STATE WATER PROJECT WATER TRANSFER OF 2025 SURPLUS UNTREATED WATER FOR THE PURPOSE OF
FUNDING WATER CAPITAL INFRASTRUCTURE IMPROVEMENTS (STEP 2 OF 2)
Recommendation: Adopt a resolution to amend the Water Enterprise Fund FY 2025-26 Budget to increase revenues by up to $600,000 generated by the 2025 State Water Project water transfer of 2025 surplus untreated water for the purpose of funding water capital infrastructure improvements (step 2 of 2).

Contact: [email protected]
(707) 649-5439
N. ADOPT A RESOLUTION APPROVING A SIDE LETTER AGREEMENT

BETWEEN THE CITY OF VALLEJO AND THE VALLEJO POLICE

OFFICERS' ASSOCIATION (VPOA) AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE SAME
Recommendation: Adopt a Resolution Approving a Side Letter Agreement between the City of Vallejo and the Vallejo Police Officers' Association (VPOA) and Authorize the City Manager to Execute the Same.

Contact: Stephanie Sifuentes, Human Resources Director, (707) 649-4852 [email protected]

9. ACTION CALENDAR
NOTICE: Members of the public wishing to address the Council on Action Calendar Items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420 or as approved and announced by the Mayor. In person speakers will be recognized first.

A. ADOPT A RESOLUTION APPROVING AN AGREEMENT FOR SECURITY SERVICES WITH AX9 SECURITY, INC., FOR ONE YEAR WITH FOUR ONE-

YEAR OPTIONS TO EXTEND FOR A TOTAL AMOUNT NOT TO
EXCEED $1,900,000.00 FOR YEAR ONE OF SAID AGREEMENT,

AUTHORIZING THE ADDITION OF SUPPLEMENTAL SECURITY SERVICES

AS NEEDED, AUTHORIZING THE CITY MANAGER TO EXECUTE SAME,

AND TERMINATING THE EXISTING SECURITY SERVICES AGREEMENT Recommendation: Adopt a Resolution approving a one-year Agreement for Security Services with AX9 Security, Inc., with four optional one-year extensions, in an amount not to exceed $1,900,000.00 for the first year; authorizing the addition of supplemental security services as needed; authorizing the City Manager to execute the new Agreement; and terminating the existing Agreement.

Contact: Oscar Alcantar, Interim Public Works Director, 707-648-4433 [email protected]

B. REPORT ON BOARDS AND COMMISSIONS REVIEW PROJECT
Recommendation: Accept the report on the Boards and Commissions review project as complete. Provide direction to staff.

Contact: Jason Ackley, Assistant to the City Manager
[email protected]
C. APPROVAL OF RESOLUTION DECLARING THE CITY COUNCIL'S

INTENTION TO INCREASE THE ASSESSMENTS IN THE VALLEJO

TOURISM BUSINESS IMPROVEMENT DISTRICT AND TO LEVY AND

COLLECT ASSESSMENTS WITHIN THE DISTRICT FOR FISCAL YEAR 2025/2026 AND DECLARING ITS INTENTION TO AMEND SECTION

14.50.090 OF THE VALLEJO MUNICIPAL CODE
Recommendation: Adopt a resolution declaring the City Council’s intent to increase the existing Vallejo Tourism Business Improvement District (VTBID) assessment by $0.50 per room night effective January 1, 2026, and an additional $0.50 per room night effective January 1, 2027.

Contact: Gillian Haen, Assistant City Manager, (707) 648-4163 [email protected]
D. ADOPT A RESOLUTION APPROVING AN AGREEMENT WITH FLOCK GROUP, INC. FOR GUNSHOT DETECTION TECHNOLOGY (FLOCK
RAVEN) IN AN AMOUNT NOT TO EXCEED $210,000 FOR 18 MONTHS AND

AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution approving an Agreement with Flock Group, Inc. for gunshot detection technology (Flock Raven) in an amount not to exceed $210,000 for 18 months and authorizing the City Manager to execute same.

Contact: Jason Ta, Chief of Police (707) 648-4540
[email protected]
E. ADOPT A RESOLUTION FOR THE CREATION OF A COUNCIL BUDGET &

FINANCE AD-HOC SUB-COMMITTEE AND APPOINTING MEMBERS

THERETO
Recommendation: Adopt the Resolution for the Creation a Council Budget and Finance Ad-Hoc Sub-Committee and appointing three members of the City Council.

Contact: Rekha Nayar, Finance Director, (707) 648-5433
[email protected]
F. DISCUSSION AND DIRECTION ON CITY COUNCIL 2025 GOAL SETTING

PROCESS
Recommendation: Further discuss options for the City Council 2025 goal setting process and provide direction to staff.

Contact: Andrew Murray, City Manager (707) 648-4576
[email protected]
G. RECEIVE SCOPES FOR CITY COUNCIL REFERRALS AND PROVIDE

DIRECTION TO STAFF

Recommendation: Receive the scopes of work that City staff developed for City Council referrals and provide direction to staff.

Contact: Jason Ackley, Assistant to the City Manager
[email protected]; 707-648-4577

10. INFORMATION CALENDAR
NOTICE: Members of the public wishing to address the Council on the Information Calendar Items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM
(https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420 or as approved and announced by the Mayor. In person speakers will be recognized first.

A. WHISTLEBLOWER COMPLAINT PROCESS
Recommendation: This item is for informational purposes only. There is no action associated with this item.

Contact: Stephanie Sifuentes, Human Resources Director (707) 649-4852 [email protected]
B. BROADWAY PROJECT MONTHLY UPDATE
Recommendation: This is an informational item only. There is no staff report or action associated with this item
Contact: Gillian Haen, Assistant City Manager
[email protected]

11. CITY MANAGER’S REPORT

12. CITY ATTORNEY’S REPORT

13. COMMUNITY FORUM
Any interested members of the public desiring to communicate with the City Council as part of the last Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first.

14. REQUEST & ACTION FOR FUTURE AGENDA ITEMS OR SPECIAL PROJECTS

15. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL

16. ADJOURNMENT

ADDITIONAL CITY INFORMATION
Members of the public can:
• Like us on Facebook and Instagram (@cityofvallejo)
• Sign up to receive City Communications via e-mail (www.cityofvallejo.net/subscribe) • Sign up for emergency alerts at: alertsolano.com
Dated: Wednesday, October 8, 2025
Andrea Sorce, Mayor
I, Dawn Abrahamson, City Clerk do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to

Andrea Sorce (Mayor)
Peter Bregenzer (Vice-Mayor)
Helen-Marie Gordon
Tonia Lediju, PhD
Alexander Matias
Diosdado "JR" Matulac
Charles Palmares,

at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 555 Santa Clara Street, CA at 5:00 p.m., Wednesday, October 8, 2025.

Dated: Wednesday, October 8, 2025

PROCLAMATION
RECOGNIZING OCTOBER 2025 AS DOMESTIC VIOLENCE AWARENESS MONTH WHEREAS, October is recognized annually as National Domestic Violence Awareness Month, first observed in October 1981 as a national “Day of Unity,” Domestic Violence Awareness Month (DVAM) is held each October as a way to unite advocates across the nation in their efforts to end domestic violence; and

WHEREAS, communities and advocacy organizations across the country connect with the public and one another throughout the month to raise awareness about the signs of abuse and ways to stop it, and to uplift survivor stories and provide additional resources to leaders and policymakers; and

WHEREAS, the 2025 theme is “ With Survivors, Always.” This theme explores what it means to be in partnership with survivors. Survivors deserve safety, support, and solidarity. We must always center those needs of survivors as we work to end domestic violence this month and beyond; and

WHEREAS, policymakers and communities must work together to transform the conditions that cause domestic violence and support survivor-centered solutions; and

WHEREAS, domestic violence programs in California provide essential lifesaving services for survivors, their children, and communities . T here are resources available in Solano County for survivors and families affected by domestic violence, such as the Family Justice Center, Victims Empowerment Support Team (VEST), and SafeQuest Solano; and

WHEREAS, there is a need to support and amplify prevention programs and community -based strategies to create healthy environments and decrease the likelihood of perpetration, thereby stopping domestic violence from occurring in the first place; and

WHEREAS, all communities deserve access to culturally responsive prevention programs and initiatives to improve overall community health and safety by challenging the societal norms that perpetuate violence.

NOW, THEREFORE, BE IT PROCLAIMED, that I, Andrea Sorce, Mayor of the City of Vallejo, and the Vallejo City Council, do hereby designate October 2025 as “ Domestic Violence Awareness Month,” and recognize the vital role that all Vallejoans can play in preventing and one day ending domestic violence.

Dated: October 14, 2025

Vice Mayor Peter Bregenzer, District 5
Council Member Helen-Marie Gordon, District 6
Council Member Tonia Lediju, District 3
Council Member Alexander Matias, District 1
Council Member Diosdado ‘JR’ Matulac, District 2
Council Member Charles Palmares, District 4

Special City Council Meeting Minutes
September 16, 2025
Page | 1

VALLEJO CITY COUNCIL

SPECIAL MEETING MINUTES
SEPTEMBER 16, 2025

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER

The meeting was called to order at 7:34 p.m.

2. ROLL CALL

Present: Mayor Sorce, Vice Mayor Bregenzer, Councilmembers Gordon, Lediju, Matias, Matulac, and Palmares

Absent: None
Staff present: City Manager Murray, City Attorney Nebb, City Clerk Abrahamson, Assistant City Manager Haen, and Real Property & Lease Manager Morton.

The Council convened into Closed Session in the Council Conference Room at 7:39 p.m.

3. CLOSED SESSION
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: Zio Fredo’s, 23 Harbor Way, Vallejo, CA
Agency Negotiator: Gillian Haen, Assistant City Manager Negotiating Parties: Matt Sadati; Tony La Forte
Under Negotiation: Price and Terms of Payment
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: 1 Harbor Wy, Vallejo, CA
Agency Negotiator: Gillian Haen, Assistant City Manager Negotiating Parties: Bobby Winston; Nicolaus Parker; and Jesus Romero Under Negotiation: Price and Terms of Payment
C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: Empress Theater, 330 Virgina St, Vallejo, CA
Agency Negotiator: Gillian Haen, Assistant City Manager Negotiating Parties: Tim McDonald
Under Negotiation: Price and Terms of Payment
D. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: 42 Harbor Way, Vallejo, CA
Agency Negotiator: Gillian Haen, Assistant City Manager Negotiating Parties: Hampus Idsater
Under Negotiation: Price and Terms of Payment

Special City Council Meeting Minutes
September 16, 2025
Page | 2
E. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: Ferry Building, 289 Mare Island Way, Vallejo, CA Agency Negotiator: Gillian Haen, Assistant City Manager Negotiating Parties: Tom Hall, WETA
Under Negotiation: Price and Terms of Payment
F. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: Navy PMA Housing APN 0066-010-070
Agency Negotiator: Gillian Haen, Assistant City Manager Negotiating Parties: Charles Perry, L CIV US Navy
Under Negotiation: Price and Terms of Payment
G. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: APNS: 0058-100-300, 0058-100-320 AND 0058-100-450 Agency Negotiator: Gillian Haen, Assistant City Manager Negotiating Parties: Mark Tomko, Vallejo Flood and Wastewater District Under Negotiation: Price and Terms of Payment
H. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: 285 Mare Island Way, Vallejo, CA
Agency Negotiator: Gillian Haen, Assistant City Manager Negotiating Parties: Wendy Stevenson
Under Negotiation: Price and Terms of Payment
I. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2): 1 Case

The City Council reconvened into open session at approximately 10:45 p.m.

The following report out of Closed Session was provided by City Attorney Nebb:

• Item 3A: Council provided direction to staff.
• Item 3B: Council provided direction to staff
• Item 3C: Item was not heard and continued to a future date • Item 3D: Council provided direction to staff
• Item 3E: Council provided direction to staff
• Item 3F: Council provided direction to staff
• Item 3G: Item was not heard and continued to a future date • Item 3H: Council provided direction to staff
• Item 3I: Council provided direction to its legal counsel

4. ADJOURNMENT

The meeting was adjourned at 10:50 p.m.

Special City Council Meeting Minutes
September 16, 2025
Page | 3

________________________________

ANDREA SORCE, MAYOR

ATTEST:

_________________________________
DAWN G. ABRAHAMSON, CITY CLERK

Special City Council Meeting Minutes
September 23, 2025
Page | 1

VALLEJO CITY COUNCIL

SPECIAL MEETING MINUTES
SEPTEMBER 23, 2025

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER

The meeting was called to order at 5:00 p.m.

2. ROLL CALL

Present: Mayor Sorce, Vice Mayor Bregenzer, Councilmembers Gordon, Lediju (arrived at 5:30 p.m.), Matias (arrived at 5:10 p.m.), Matulac, and Palmares (arrived at 5:07 p.m.)

Absent: None
Staff present: City Manager Murray, City Attorney Nebb, City Clerk Abrahamson, Assistant City Managers Conley and Haen, Assistant City Attorney Knight, Deputy City Attorney Gangapuram, and Administrative Analyst II Smith

The Council convened into Closed Session in the Council Conference Room at 5:02 p.m.

3. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4): 1 Case
B. Liability Claims: Dorothy McInerney v. City of Vallejo, pursuant to Government Code Section 54956.95
C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: Empress Theater, 330 Virgina St, Vallejo, CA
Agency Negotiator: Gillian Haen, Assistant City Manager Negotiating Parties: Tim McDonald
Under Negotiation: Price and Terms of Payment
D. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: APNS: 0058-100-300, 0058-100-320 AND 0058-100-450 Agency Negotiator: Gillian Haen, Assistant City Manager Negotiating Parties: Mark Tomko, Vallejo Flood and Wastewater District Under Negotiation: Price and Terms of Payment
E. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2): 1 Case

4. ADJOURNMENT

Special City Council Meeting Minutes
September 23, 2025
Page | 2

The meeting adjourned at 7:00 p.m.

________________________________

ANDREA SORCE, MAYOR

ATTEST:

_________________________________
DAWN G. ABRAHAMSON, CITY CLERK

Regular City Council Meeting Minutes
September 23, 2025
Page | 1

VALLEJO CITY COUNCIL

REGULAR MEETING MINUTES
SEPTEMBER 23, 2025

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER

The meeting was called to order at 7:37 p.m.

2. ROLL CALL

Present: Mayor Sorce, Vice Mayor Bregenzer, Councilmembers Gordon, Lediju, Matias, Matulac, and Palmares

Absent: None
Staff present: City Manager Murray, City Attorney Nebb and City Clerk Abrahamson

3. PLEDGE OF ALLEGIANCE

4. REPORT OUT OF CLOSED SESSION

City Attorney Nebb reported the following:

• Closed Session Item 3A: Council provided direction to staff • Closed Session Item 3B: Council provided direction to its Risk Manager • Closed Session Item 3C: Council provided direction to its real property negotiators
• Closed Session Item 3D: Mayor Sorce and Councilmember Gordon recused themselves. The remainder of the Council provided direction to staff • Closed Session Item 3E: Council provided direction to its legal counsel

5. PRESENTATIONS AND COMMENDATIONS
Action: Councilmember Matias read and presented the proclamation.

A. PRESENTATION OF A PROCLAMATION RECOGNIZING HISPANIC HERIAGE MONTH - SEPTEMBER 15-OCTOBER 15, 2025

6. FIRST COMMUNITY FORUM
Speakers: Richard Lee, Jimmy Genn, Kathy O’Hare, Phillip Balbuena, Topher Delaney, Shannon Lovelace-White, and Supervisor Cassandra James

7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Speakers: Phillip Balbuena (Item 8F)

8. CONSENT CALENDAR AND APPROVAL OF AGENDA
Action: moved by Vice Mayor Bregenzer and carried unanimously, unless otherwise noted, approval of the Agenda and the Consent Calendar removing Items 8L, 8K and 8F making them items 8.1, 8.2 and 8.3.

A. APPROVAL OF MINUTES

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September 23, 2025
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Recommendation: Approve minutes for the special and regular meetings of September 9, 2025
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: approved minutes.

B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR

ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirity.

Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: waived reading and authorized introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.

C. PAYMENT OF CLAIMS: JUNE 2025
Recommendation: Ratify the payment of claims for the period of June 1, 2025, through June 30, 2025.

Contact: Rekha Nayar, Finance Director (707) 648-4592
[email protected]
Action: ratified payment of claims for period of June 1-30, 2025 D. PAYMENT OF CLAIMS: JULY 2025
Recommendation: Ratify the payment of claims for the period of July 1, 2025, through July 31, 2025.

Contact: Rekha Nayar, Finance Director (707) 648-4592
[email protected]
Action: ratified payment of claims for period of July 1-31, 2025 E. ADOPT A RESOLUTION APPROVING A MAINTENANCE SERVICES

AGREEMENT WITH API GROUP LIFE SAFETY USA, LLC DBA WESTERN

STATES FIRE PROTECTION COMPANY FOR ON-CALL FIRE HYDRANT

INSPECTION AND MAINTENANCE SERVICES FOR A NOT-TO-EXCEED AMOUNT OF $1,500,000 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME.

Recommendation:

Adopt a resolution approving a Maintenance Services Agreement with API Group Life Safety USA, LLC, DBA Western States Fire Protection Company for on-call fire hydrant inspection and maintenance services for a not-to-exceed amount of $1,500,000 and authorizing the City Manager to execute the same.

Contact: Beth Schoenberger, Water Director (707) 648-5439 [email protected]
John Palesi,Water Operations Manager for Operations & Maintenance (707)

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September 23, 2025
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648-4302
[email protected]
Action: adopted Resolution No. 25-155 N.C.

F. ADOPT A RESOLUTION APPROVING A MASTER AGREEMENT AND
ORDER FORM WITH LIVEVIEW TECHNOLOGIES FOR A TOTAL OF 7

MOBILE SECURITY TOWERS, TERMINATING THE PREVIOUS MASTER AGREEMENT AND ORDER FORM FOR 2 OF SAID TOWERS AND

AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution approving a Master Agreement and Order Form with Liveview Technologies for a total of 7 Mobile Security Towers, Terminating the previous Master Agreement and Order Form for 2 of said towers and authorizing the City Manager to execute same Contact: Jason Ta, Chief of Police
[email protected]
Action: item was removed from the Consent Calendar at the request of Councilmember Lediju.

Staff responded to questions from Councilmembers.

Action: moved by Vice Mayor Bregenzer and carried unanimously adopted Resolution No. 25-156 N.C.

G. ADOPT A RESOLUTION TO AWARD AND APPROVE A PROFESSIONAL

SERVICES AGREEMENT WITH TELSTAR INSTRUMENTS FOR

SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA)

PROGRAMMING AND ENGINEERING SERVICES IN AN AMOUNT NOT TO EXCEED $740,000 AND AUTHORIZING THE CITY MANAGER TO EXECUTE

THE SAME
Recommendation: Adopt a resolution approving a Professional Services Agreement with Telstar Instruments for Supervisory Control and Data Acquisition (SCADA) Programming and Engineering Services in an amount not to exceed $750,000 and authorizing the City Manager to execute the same.

Contact: Beth Schoenberger, Water Director (707) 648-5439 [email protected]
Action: adopted Resolution No. 25-157 N.C.

H. ACCEPT THE NAVIGATION CENTER PROJECT (PW9433) PERFORMED BY G & G BUILDERS, INC., AS COMPLETE, AND AUTHORIZE THE CITY

CLERK TO FILE A NOTICE OF COMPLETION WITH THE SOLANO

COUNTY RECORDER'S OFFICE
Recommendation: Accept the Navigation Center Project (PW9433) performed by G & G Builders, Inc., of Livermore, California, as complete, and authorize the City Clerk to file a Notice of Completion with the Solano County Recorder's Office.

Contact: Oscar Alcantar, Interim Public Works Director (707) 648-4433 [email protected]

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Action: accepted the Navigation Center Project (PW9433) performed by G & G Builders, Inc., of Livermore, California, as complete, and authorized the City Clerk to file a Notice of Completion with the Solano County Recorder's Office.

I. ACCEPT JAMESON PUMP STATION VFD REPLACEMENT AND PUMP

STATION EMERGENCY POWER TRANSFER AND GENERATOR
CONNECTION IMPROVEMENTS AS COMPLETE (WT7112 AND WT7113)

AND AUTHORIZE THE CITY CLERK TO RECORD A NOTICE OF

COMPLETION WITH THE SOLANO COUNTY RECORDER
Recommendation: Accept the Jameson Pump Station VFD Replacement and Pump Station Emergency Power Transfer and Generator Connection Improvements Project performed by Vellutini Corp dba Royal Electric, of Sacramento, California as complete and authorize and direct the City Clerk to file a Notice of Completion with the Solano County Recorder’s office.

Contact: Beth Schoenberger, Water Director, 707-648-5439 [email protected]
Action: accepted the Jameson Pump Station VFD Replacement and Pump Station Emergency Power Transfer and Generator Connection Improvements Project performed by Vellutini Corp dba Royal Electric, of Sacramento, California as complete and authorized and direct the City Clerk to file a Notice of Completion with the Solano County Recorder’s office.

J. ACCEPT THE IMPROVEMENTS FOR THE WATER MAIN CAPITAL
IMPROVEMENT PROJECT, FISCAL YEAR 2021-22 (WT-7118) PHASE 2,

CAL MARITIME ACADEMY SLIP LINE PROJECT AND RECORD A NOTICE

OF COMPLETION WITH THE SOLANO COUNTY RECORDER
Recommendation: Accept the Improvements for the Water Main Capital Improvement Project, Fiscal Year 2021-22 (WT-7118) Phase 2, Cal Maritime Academy Slip Line Project performed by TerraCon Constructors, Inc. of Healdsburg, CA as complete and authorize and direct the City Clerk to file a Notice of Completion with the Solano County Recorder’s Office.

Contact: Beth Schoenberger, Water Director, 707-648-5439 [email protected]
Action: accepted the Improvements for the Water Main Capital Improvement Project, Fiscal Year 2021-22 (WT-7118) Phase 2, Cal Maritime Academy Slip Line Project performed by TerraCon Constructors, Inc. of Healdsburg, CA as complete and authorize and directed the City Clerk to file a Notice of Completion with the Solano County Recorder’s Office.

K. APPROVE A PROCLAMATION COMMEMORATING THE 250TH BIRTHDAY

OF THE UNITED STATES NAVY
Recommendation: Approve a proclamation commemorating the 250th birthday of the United States Navy
Contact: Erik Rzomp, Executive Assistant to Mayor Sorce (707) 648-4377 [email protected]
Action: item was removed from the Consent Calendar at the request of Councilmember Gordon.

Councilmember Gordon provided comment.

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Action: moved by Vice Mayor Bregenzer and carried unanimously to approve a proclamation commemorating the 250th birthday of the United States Navy.

L. ADOPT A RESOLUTION APPROVING AND AUTHORIZING THE CITY'S RESPONSE TO THE 2024-25 GRAND JURY REPORT ENTITLED “CITY OF VALLEJO ROADS” AND AUTHORIZING THE CITY CLERK TO FORWARD

THE RESPONSE TO THE PRESIDING JUDGE OF THE SOLANO COUNTY

SUPERIOR COURT AND TO THE FOREPERSON OF THE SOLANO

COUNTY CIVIL GRAND JURY
Recommendation: Adopt a Resolution approving and authorizing the City's Response to the 2024-2025 Grand Jury Report entitled "City of Vallejo Roads” and authorizing the City Clerk to forward the Response to the Presiding Judge of the Solano County Superior Court and to the Foreperson of the Solano County Civil Grand Jury.

Contact: Oscar Alcantar, Interim Public Works Director (707) 648-4433 [email protected]
Action: item was removed at the request of Councilmember Matias.

Staff responded to questions from Councilmembers. Councilmembers provided comment.

Action: moved by Vice Mayor Bregenzer and carried to adopt Resolution No. 25-158 N.C. (Noes: Matias)
M. ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2025-26 HOME INVESTMENT PARTNERSHIPS ("HOME") PROGRAM BUDGET TO
APPROPRIATE $741,000 FROM UNSPENT PRIOR YEAR HOME

PROGRAM FUNDS FOR THE TENANT-BASED RENTAL ASSISTANCE
(TBRA) PROGRAM (Step 2 of 2)
Recommendation: Adopt a Resolution Amending the Fiscal Year (FY) 2025-26 HOME Investment Partnerships ("HOME") Program Budget to Appropriate $741,000 from Unspent Prior Year HOME Program Funds for the Tenant- Based Rental Assistance (TBRA) Program (step 2 of 2).

Contact: Alicia M. Jones, Housing Director (707) 648-4408 [email protected]
Action: adopted Resolution No. 25-159 N.C.

N. ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT FOR LABORATORY SERVICES WITH ALPHA ANALYTICAL LABORATORIES, INC., INCREASING THE NOT-TO-EXCEED AMOUNT TO $1,750,000 AND AUTHORIZING THE CITY

MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution approving a First Amendment to the Professional Services Agreement for laboratory services with Alpha Analytical Labs, Inc., increasing the not-to-exceed amount to $1,750,000 and authorizing the City Manager to execute the same.

Contact: Beth Schoenberger, Water Director (707) 648-5439 [email protected]

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Action: adopted Resolution No. 25-160 N.C.

O. ADOPT A RESOLUTION APPROVING THE 2025 STATE WATER PROJECT

WATER TRANSFER LETTER OF UNDERSTANDING FOR THE SALE OF
UNTREATED 2025 SURPLUS STATE WATER PROJECT WATER SUPPLY,

AUTHORIZING THE CITY MANAGER TO EXECUTE SAME AND

PROVIDING NOTICE OF INTENT TO AMEND THE WATER ENTERPRISE FUND BUDGET FY 25-26 ACCORDINGLY (STEP 1 of 2)
Recommendation: Adopt a Resolution Approving the 2025 State Water Project Water Transfer Letter of Understanding for the Sale of Untreated 2025 Surplus State Water Project Water Supply, Authorizing the City Manager to Sign Same and Providing Notice of Intent to amend the water enterprise FY 25-26 fund budget accordingly (Step 1 of 2)
Contact: Beth Schoenberger, Water Utility Director (707) 648-5439 [email protected]
Action: adopted Resolution No. 25-161 N.C.

9. ACTION CALENDAR
A. ADOPT A RESOLUTION APPROVING THE HUD-REQUIRED

CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
(CAPER) FOR FISCAL YEAR 2024-25 ADDRESSING AFFORDABLE

HOUSING AND COMMUNITY DEVELOPMENT NEEDS IN THE CITY OF

VALLEJO
Recommendation: Adopt a resolution approving the required Consolidated Annual Performance and Evaluation Report (CAPER) for Fiscal Year (FY) 2024-25 (July 1, 2024, through June 30, 2025) for submission to the U.S.

Department of Housing and Urban Development (HUD) by 90 days after the close of the fiscal year.

Contact: Alicia M. Jones, Housing Director (707) 648-4408 [email protected]

Housing Director Jones reviewed the process for key documents, citizen participation and provided a high level overview of the CAPER.

Action: moved by Vice Mayor Bregenzer and carried unanimously to adopt Resolution No. 25-162 N.C.

B. ADOPT A RESOLUTION APPROVING AN AGREEMENT FOR SECURITY SERVICES WITH AX9 SECURITY, INC., FOR 1 YEAR WITH FOUR 1-YEAR

OPTIONS TO EXTEND TERM AND ADD ADDITIONAL SECURITY
SERVICES FOR A TOTAL NOT TO EXCEED AMOUNT FOR YEAR 1 OF $1,784,964.00, TERMINATING THE EXISTING CONSULTANT SERVICES

AGREEMENT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a Resolution Approving an Agreement for Security Services with AX9 Security, Inc., for 1 Year with Four 1-Year Options to Extend Term and add Additional Security Services for a Total Not to Exceed Amount

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For Year 1 of $1,784,964.00, Terminating the Existing Consultant Services Agreement, and Authorizing the City Manager to Execute Same Contact: Oscar Alcantar, Interim Public Works Director, 707-648-4433 [email protected]

Interim Public Works Director Alcantar provided an overview of the staff report and outlined the recommendation.

Staff responded to questions from Councilmembers. Councilmembers provided comment.

Action: by Council consensus, the item was continued to the regular meeting of October 14. Staff was directed to return with the following additional information:

• List of anticipated services and cost of each that total the not-to-exceed amount
• Brief description of each of the services and rationale for each (City Hall, Farragut School and Neighborhood Patrol routes)
• Clarify how Measure P funds fit into all of this

The meeting recessed at 8:52 p.m. and reconvened at 9:02 p.m.

C. RECEIVE AN UPDATE ON THE POLICE HEADQUARTERS PROJECT AND

PROVIDE DIRECTION TO STAFF
Recommendation: Receive an update on the Vallejo Police Headquarters Project and provide direction to staff.

Contact: Oscar Alcantar, Interim Public Works Director (707) 648-4433 [email protected]

Interim Public Works Director Alcantar and Bruce Playle (Architect) provided an update on the Vallejo Police Headquarters project and covered the status of the project, budget gap, update on police dispatch modular building, shared temporary relocation of police staff options, and outlined next steps.

Speakers: Anne Carr.

Staff and Mr. Playle responded to questions from Councilmembers.

Councilmembers provided comment and direction to staff.

Action: Moved by Vice Mayor Bregenzer, with a friendly amendment to the motion offered by Councilmember Lediju and accepted by the Vice Mayor, to fund $746,200 needed to finalize the design work as proposed and to bid the project in phases – carried unanimously.

Action: Moved by Councilmember Matias to allocate half of the additional funding needed from the Monsanto Settlement Funds and the other half as a referral to the Measure P Oversight Committee.

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Alternate Motion: On an alternate motion offered by Vice Mayor Bregenzer and carried unanimously, all additional funding needed for the project is to be fully funded from the Monsanto Settlement Agreement.

Staff was directed to return with a presentation addressing:
• Temporary and long-term location options for housing the Police Department, Public Works, and Water staff
• Financing options, including bond lease-back and analysis of affordability
• Potential use of federal funds or public/private partnership opportunities • A project management plan
• Outreach to Sunstone
D. DISCUSSION AND DIRECTION ON CITY COUNCIL 2025 GOAL SETTING

PROCESS
Recommendation: Further discuss options for the City Council 2025 goal setting process and provide direction to staff.

Contact: Andrew Murray, City Manager (707) 648-4576
[email protected]
Action: item was continued.

E. RECEIVE SCOPES FOR CITY COUNCIL REFERRALS AND PROVIDE

DIRECTION TO STAFF
Recommendation: Receive the scopes of work that City staff developed for City Council referrals and provide direction to staff.

Contact: Jason Ackley, Assistant to the City Manager
[email protected]; 707-648-4577
Action: item was continued.

10. INFORMATION CALENDAR – None.

11. CITY MANAGER’S REPORT

City Manager Murray provided a report on the following:

• Contract with the Solano County Sheriff’s Office
• See Click Fix Report on City’s website
• Press Release issued on the progress of collaborative reforms • Launch of Council Referral Requests Dashboard on MyVallejo • New City Hall extended hours starting October 6
• Agenda protocol for placing contract items over $1M on Consent Calendar

12. CITY ATTORNEY’S REPORT

City Attorney Nebb reported the Neighborhood Law Program webpage is being upated.

13. COMMUNITY FORUM

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Speakers: Anne Carr.

14. REQUEST & ACTION FOR FUTURE AGENDA ITEMS OR SPECIAL PROJECTS

• Agendize an ordinance to revise the regular meeting schedule for the Surveillance Advisory Board (Bregenzer)
• Abandoned Vehicle Program Discussion (Matias)
• Report on Franchise Agreement with Recology to understand the potential of a citywide Cleanup Program

15. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL

Councilmembers reported on various meetings and community events attended.

16. ADJOURNMENT

The meeting adjourned at 12:28 a.m.

________________________________

ANDREA SORCE, MAYOR

ATTEST:

_________________________________
DAWN G. ABRAHAMSON, CITY CLERK

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September 30, 2025
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VALLEJO CITY COUNCIL

SPECIAL MEETING MINUTES
SEPTEMBER 30, 2025

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER

The meeting was called to order at 5:34 p.m.

2. ROLL CALL

Present: Mayor Sorce, Vice Mayor Bregenzer, Councilmembers Gordon, Lediju (arrived at 5:55 p.m.), Matias (arrived at 5:41 p.m.), and Matulac

Absent: Palmares
Staff present: City Manager Murray, City Attorney Nebb, City Clerk Abrahamson, Assistant to the City Manager Haen, and Chief Deputy City Attorney Risner

The Council convened into Closed Session at 5:36 p.m.

3. CLOSED SESSION
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: 301 Farragut Avenue, Vallejo, CA, Farragut School Agency Negotiator: Gillian Haen, Assistant City Manager Negotiating Parties: Jameelah Hanif, Watch Me Grow, Inc; Ulises Zatarain, Tech Exchange
Under Negotiation: Price and Terms of Payment
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: 126 Ohio St, Vallejo, CA
Agency Negotiator: Gillian Haen, Assistant City Manager Negotiating Parties: R. Shay Mills, House of Acts
Under Negotiation: Price and Terms of Payment
C. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2): 1 Case

4. ADJOURNMENT

The meeting adjourned at 7:05 p.m.

________________________________

ANDREA SORCE, MAYOR

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September 30, 2025
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ATTEST:

_________________________________
DAWN G. ABRAHAMSON, CITY CLERK

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VALLEJO CITY COUNCIL

SPECIAL MEETING MINUTES
SEPTEMBER 30, 2025

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER

The meeting was called to order at 7:00 p.m.

2. ROLL CALL

Present: Mayor Sorce, Vice Mayor Bregenzer, Councilmembers Gordon, Lediju, Matias, and Matulac

Absent: Councilmember Palmares
Staff present: City Manager Murray, City Attorney Nebb and City Clerk Abrahamson

3. PLEDGE OF ALLEGIANCE

4. REPORT OUT OF CLOSED SESSION

City Attorney Nebb reported the following:

Closed Session Item 3A – Council provided direction to its property negotiators Closed Session Item 3B – Council provided direction to its property negotiators Closed Session Item 3C – Council provided direction to its legal counsel

5. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Speakers: None.

6. CONSENT CALENDAR AND APPROVAL OF AGENDA
Action: moved by Vice Mayor Bregenzer and carried unanimously by members present to approve the agenda and the Consent Calendar (Absent: Palmares).

A. ADOPT A RESOLUTION APPROVING THE SECOND AMENDMENT TO THE

PUBLIC PRIVATE PARTNERSHIP (PPP) AGREEMENT FOR ALS FIRST

RESPONDER EMERGENCY SERVICES BETWEEN THE CITY OF
VALLEJO, MEDIC AMBULANCE SERVICE, INC., AND THE OTHER

PARTICIPATING MEMBER CITIES (BENICIA, DIXON, FAIRFIELD, AND

SUISUN CITY), AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT.

Recommendation: Adopt a Resolution Approving the Second Amendment to the Public Private Partnership (PPP) Agreement for ALS First Responder Emergency Services between the City of Vallejo, Medic Ambulance Service, Inc., and the other Participating Member Cities (Benicia, Dixon, Fairfield, and Suisun City), and Authorizing the City Manager to Execute the Agreement and any Related Documents.

Contact: Arthur Gonazales, Interim Fire Chief
[email protected]
Action: adopted Resolution No. 25-163 N.C.

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7. ACTION CALENDAR
A. RECEIVE AN UPDATE ON THE SCOTTS VALLEY BAND OF POMO

INDIANS TRUST LAND AND PROPOSED DEVELOPMENT AND POSSIBLY

DIRECT STAFF TO NEGOTIATE A MEMORANDUM OF UNDERSTANDING (MOU) REGARDING SERVICES FOR THE INTERIM DEVELOPMENT OF THE TRIBAL OFFICES.

Recommendation: Receive an update on the Scotts Valley Band of Pomo Indians trust land and proposed development and consider directing staff to negotiate a Memorandum of Understanding (MOU) regarding the interim development of the Tribal Offices.

Contact: Gillian Haen, Assistant City Manager (707) 648-4163 [email protected]

Assistant City Manager Haen provided a map of the proposed project site, reviewed background, provided an update on pending litigation and Gaming Compact and Gaming Ordinance status, outlined the proposed project process, proposed interim development, benefits and risks, addressed overall project concerns and concluded the presentation discussing next steps.

Speakers: Wanda Madeiros, Matthew Adams, Robert Boyce, Gabriel Ray, Jesse Gonzalez and Shawn Davis (Scotts Valley Band of Pomo Indians), Kathleen Diohep, Anne Car, and Karol Heppe.

Staff responded to questions from Councilmembers. Councilmembers provided comment.

Action: Moved by Vice Mayor Bregenzer, with a friendly amendment to the motion offered by Councilmember Lediju and accepted by the Vice Mayor, to receive an update on the Scotts Valley Band of Pomo Indians trust land and proposed development and directing staff to negotiate a Memorandum of Understanding regarding the interim development of the Tribal Offices, and further directing staff to negotiate with the Tribe to augment the City’s existing Security Guard contract to provide for security services. The motion resulted in a tie vote which was lost (Ayes: Bregenzer, Gordon and Lediju; Noes: Sorce, Matias and Matulac; Absent: Palmares)

Moved by Councilmember Matulac and carried by members present to receive an update on the Scotts Valley Band of Pomo Indians trust land and proposed development and directing staff to negotiate a Memorandum of Understanding regarding the interim development of the Tribal Offices (Ayes: Bregenzer, Gordon, Lediju, and Matulac; Noes: Sorce and Matias; Absent: Palmares).

B. RECEIVE INFORMATION REGARDING SHIPBUILDING IN SOLANO

COUNTY AND NATIONALLY, PROVIDE POLICY DIRECTION TO CITY

MANAGER, AND CONSIDER AUTHORIZING THE FORWARDING OF
“MARITIME INDUSTRY IN VALLEJO” WHITE PAPER TO THE OFFICE OF REP. JOHN GARAMENDI FOR CONSIDERATION
Recommendation: Receive information from the City Manager’s Office and Economic Development Department regarding: 1) recent legislative and

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executive proposals supporting federal investment in the shipbuilding industry, and 2) regional efforts to encourage state investment in shipbuilding spurred by the proposal from California Forever to develop a new shipyard on property it holds in Collinsville (eastern Solano County); and provide policy direction to the City Manager on this topic, including authorization to submit a “Maritime Industry in Vallejo” white paper to the office of Rep. John Garamendi (as well as Vallejo’s other elected representatives at all levels of government).

Contact: Gillian Haen, Assistant City Manager (707) 648-4163 [email protected]

Assistant City Manager Haen provided an overview of the SHIPS legislation history and timeline, reviewed the SHIPS Act purpose and status, discussed opportunities for Vallejo, reviewed the City Draft Outline and MIC White Paper, and concluded the presentation outlining staff recommendation and next steps.

Speakers: Hunter Cobb, Ned Nuerge, Michael Hayes, Kathleen Diohep, Jeff Deiss, Anne Carr, and Melvin Cowan.

Staff responded to questions from Councilmembers. Councilmembers provided comment.

Action: moved by Vice Mayor Bregenzer and carried unanimously to receive all the information on the ship building in Solano County and nationally, provided policy direction to the City Manager including moving forward with the “Maritime Industry in Vallejo” white paper to the office of Rep. John Garamendi for consideration with Vallejo as the driver in the region and solidifying that we support industrial ship building on Mare Island (Absent: Palmares).

8. ADJOURNMENT

The meeting adjourned at 10:14 p.m.

________________________________

ANDREA SORCE, MAYOR

ATTEST:

_________________________________
DAWN G. ABRAHAMSON, CITY CLERK

CONSENT CALENDAR 8.C.

DATE: October 14, 2025
TO: Mayor and Members of the City Council
FROM: Jason Ta, Chief of Police
SUBJECT: ADOPT A RESOLUTION: (1) ACCEPTING THE CITY OF VALLEJO’S $87,852 ALLOCATION FROM THE FISCAL YEAR 2023 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM, (2) APPROVING THE MEMORANDUM OF UNDERSTANDING RELATING THERETO, (3) RETROACTIVELY AUTHORIZING THE PRIOR CITY MANAGER’S EXECUTION THEREOF, AND (4) PROVIDING NOTICE INTENT TO AMEND THE FUND 149 FISCAL YEAR 2025–2026 BUDGET IN THE AMOUNT OF $87,852 (STEP 1 OF 2)

RECOMMENDATION
Adopt a Resolution:

1. Accepting the City of Vallejo’s $87,852 allocation from the Fiscal Year 2023 Edward Byrne Memorial Justice Assistance Grant (“JAG 2023 Grant”) program;

2. Approving the Memorandum of Understanding (“MOU”) related thereto;

3. Retroactively authorizing the prior City Manager’s execution thereof; and

4. As the first in a two-step process, accepting notice of intent to amend the Fiscal Year 2025-2026 Fund 149 budget to recognize revenue and appropriate expenditures in the amount of $87,852.

REASONS FOR RECOMMENDATION
Staff recommends acceptance of the JAG 2023 Grant to purchase critical equipment and supplies aimed at rebuilding trust between police and the community, reducing and preventing cycles of violent crime, and implementing innovative policing practices to keep communities and officers safe from evolving threats.

BACKGROUND AND DISCUSSION
The United States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance (“BJA”) awarded $163,562 of Fiscal Year 2023 JAG funds jointly to Solano County and the cities of Fairfield, Vacaville, and Vallejo (collectively, “the Parties”). (The formula-based JAG program requires local agencies to collaborate, jointly apply for a single grant, and then appoint one of the agencies to serve as the fiscal agent.)

The JAG 2023 Grant provides funding to support law enforcement programs throughout Solano County. Based on the BJA’s allocation formula, the JAG 2023 Grant is allocated as follows:

To the City of Vallejo: $87,852
To the City of Fairfield: $43,251
To the City of Vacaville: $22,245
To the County of Solano: $10,214

The Parties executed the attached MOU designating the City of Fairfield to serve as the fiscal agent for the JAG 2023 Grant and agreeing to the allocations and spending priorities.

Date: October 14, 2025
Subject: ADOPT A RESOLUTION: (1) ACCEPTING THE CITY OF VALLEJO’S $87,852 ALLOCATION FROM THE FISCAL YEAR 2023 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM, (2) APPROVING THE MEMORANDUM OF UNDERSTANDING RELATING THERETO, (3) RETROACTIVELY
AUTHORIZING THE PRIOR CITY MANAGER’S EXECUTION THEREOF, AND (4) PROVIDING NOTICE INTENT TO AMEND THE FUND 149 FISCAL YEAR 2025–2026 BUDGET IN THE AMOUNT OF $87,852 (STEP 1 OF 2)

FISCAL IMPACT
The proposed amendment to the City of Vallejo’s Fiscal Year 2025-2026 Fund 149 (JAG) budget will increase revenue and expenditures by $87,852. If approved, this Grant will enable the Vallejo Police Department to receive – and use – $87,852 to purchase supplies and equipment aimed at rebuilding trust between police and the community, reducing and preventing cycles of violent crime, and implementing innovative policing practices to keeping communities and officers safe from evolving threats.

A local match is not required.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Resolution - Accept JAG 2023 Grant - CAO Stamp

2. JAG 2023 MOU - Fully Executed

CONTACT
Jason Ta, Chief of Police
[email protected]

RESOLUTION NO. 25-____ N.C.

Approved as to form:

By: for
Veronica Nebb, City Attorney

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO (1) ACCEPTING THE CITY OF VALLEJO’S $87,852 ALLOCATION FROM THE FISCAL YEAR 2023 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM, (2) APPROVING THE MEMORANDUM OF UNDERSTANDING RELATING THERETO, (3) RETROACTIVELY AUTHORIZING THE PRIOR CITY MANAGER’S EXECUTION THEREOF, AND (4) PROVIDING NOTICE OF INTENT TO AMEND THE FUND 149 FISCAL YEAR 2025–2026 BUDGET IN THE AMOUNT OF $87,852

WHEREAS, the United States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance (“BJA”) awarded $163,562 of Fiscal Year 2023 JAG funds (“JAG 2023 Grant”) jointly to the law enforcement agencies of Solano County and the cities of Fairfield, Vacaville, and Vallejo (collectively, “the Parties”); and

WHEREAS, the BJA’s allocation formula requires the JAG 2023 Grant be allocated as follows:

To the City of Vallejo: $87,852
To the City of Fairfield: $43,251
To the City of Vacaville: $22,245
To the County of Solano: $10,214; and

WHEREAS, the Parties executed a Memorandum of Understanding (“MOU”) designating the City of Fairfield as the fiscal agent for the JAG 2023 Grant and agreeing to the allocations and spending priorities; and

WHEREAS, JAG 2023 Grant funds will be spent on BJA-approved equipment and supplies aimed at rebuilding trust between police and the community, reducing and preventing cycles of violent crime, and implementing innovative policing practices to keep communities and officers safe from evolving threats.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby authorizes acceptance of the City of Vallejo’s $87,852 JAG 2023 Grant allocation.

BE IT FURTHER RESOLVED that the City Council of the City of Vallejo hereby approves the MOU, and any amendments thereto, relating to the JAG 2023 Grant.

BE IT FURTHER RESOLVED that the City Council of the City of Vallejo hereby retroactively authorizes the prior City Manager’s execution of said MOU.

BE IT FURTHER RESOLVED that, pursuant to City Charter Section 703, the City Council of the City of Vallejo hereby provides notice of its intent to amend the Fiscal Year 2025-2026 Fund 149 (JAG) budget to reflect the JAG 2023 Grant revenue and appropriate corresponding expenditures for the Police Department.

BE IT FURTHER RESOLVED that the grant funds received hereunder shall not be used to

supplant expenditures controlled by this body.

Adopted by the City Council of the City of Vallejo at a regular meeting held on October 14, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ANDREA SORCE, MAYOR
ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK

FY23 JAG Local Solicitation
or in connection with its performance, failure to perform or failure to comply with any obligations contained in this MOU. No party shall be required to indemnify another party for liability caused by the negligence or willful misconduct of the other party or parties.

Section 5 - Third Parties
The parties do not intend for any third party to obtain a right by virtue of this MOU.

Section 6 - Obligations and Rights
By entering into this MOU, the parties do not intend to create any obligations expressed or implied other than those set out herein; further, this MOU shall not create any rights for any party not a signatory hereto. This MOU may only be amended by a writing signed by all of the parties.

County of Solano:

County�
City of Fairfield: .... �""---�-�------
City Manager \') O
City of Vacaville ��
City��er
City of Vallejo:

City Manager
Date: ___ _
Date:� '7/'­
Date: I / / 7 /z-3 I I
Date: ----

CONSENT CALENDAR 8.D.

DATE: October 14, 2025
TO: Mayor and Members of the City Council
FROM: Oscar Alcantar, Interim Public Works Director
SUBJECT: ACCEPT THE 50 SOLANO AVENUE/HUMANE SOCIETY OF THE NORTH BAY PAVING PROJECT PERFORMED BY CONSOLIDATED ENGINEERING, INC. AS COMPLETE

AND AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE

SOLANO COUNTY RECORDER'S OFFICE

RECOMMENDATION
Accept the 50 Solano Avenue/Humane Society of the North Bay paving project performed by Consolidated Engineering, Inc. as complete and authorize the City Clerk to file a Notice of Completion with the Solano County Recorder’s Office.

REASONS FOR RECOMMENDATION
The Interim Public Works Director has determined that the work was completed in compliance with the City- approved plans and specifications.

BACKGROUND AND DISCUSSION
As a result of the City of Vallejo Participatory Budget - Cycle 8 process, $300,000 in funding was allocated to address critical facility needs at the City-owned property located at 50 Solano Avenue, which is leased to the Humane Society of the North Bay (HSNB). The budget was approved for three projects at this location: 1) the conversion and refurbishment of an unused building into a functional spay/neuter clinic, 2) the replacement of leaking roofs on two buildings that house adoption and care facilities, and 3) the repaving and regrading the deteriorated parking lot, which had posed flooding and safety hazards.

The roofing project was successfully completed in Fall 2024. Public Works will soon begin soliciting bids to renovate an existing building on the site for use as a spay/neuter clinic. The repaving and regrading of the deteriorated parking lot project is now completed. The scope of work included a 2-inch asphalt overlay of the existing parking surface, removal of the existing parking blocks, and improvements to drainage by re- establishing flow to the existing onsite drains.

The construction contract was awarded to Consolidated Engineering, Inc., of Valley Springs, California, in the amount of $110,822, with provisions for change orders if needed. Construction commenced on December 19, 2024, and was substantially completed on January 7, 2025.

Staff recommends that the City Council accept the 50 Solano Avenue / Humane Society of the North Bay Paving Project as complete and authorize the City Clerk to file a Notice of Completion with the Solano County Recorder’s Office.

FISCAL IMPACT

Date: October 14, 2025
Subject: ACCEPT THE 50 SOLANO AVENUE/HUMANE SOCIETY OF THE NORTH BAY PAVING PROJECT PERFORMED BY CONSOLIDATED ENGINEERING, INC. AS COMPLETE

AND AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH

THE SOLANO COUNTY RECORDER'S OFFICE

The 50 Solano Avenue/Humane Society of the North Bay Paving Project was funded by Participatory budget – Cycle 8 as follows:

SOURCES BUDGET EXPENDITURES
Participatory Budget - Cycle 8
Project PBC8 - 2019001 Facility
Retrofit
$110,822
Construction Contract ($93,288)
TOTAL $110,822 ($93,288)

Unspent funds will remain available for the renovation of the unused building into a fully functional spay/neuter clinic. Any remaining budget after the completion of all projects will be returned to the Participatory Budget fund balance and reallocated to support future projects approved through the Participatory Budget process.

ENVIRONMENTAL REVIEW
This action is exempt from environmental review under CEQA pursuant to CEQA Guidelines Sections 15301(c) Existing Facilities, and 15304(a) Minor Alterations to Land, as the project involved the repaving of an existing parking lot with no expansion of use and minor grading of land with a slope of less than ten percent.

ATTACHMENTS
None

CONTACT
Oscar Alcantar, Interim Public Works Director, (707) 648-4433 [email protected]

CONSENT CALENDAR 8.E.

DATE: October 14, 2025
TO: Mayor and Members of the City Council
FROM: Oscar Alcantar, Interim Public Works Director
SUBJECT: ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE VENDOR

SERVICES AGREEMENT FOR MISCELLANEOUS GARAGE INSTALLATION AND REPAIR SERVICES WITH R & s ERECTION OF VALLEJO, INC., TO INCREASE THE NOT-TO-EXCEED AMOUNT TO $200,000 AND AUTHORIZE THE CITY MANAGER TO

EXECUTE SAME

RECOMMENDATION
Adopt a Resolution approving a First Amendment to the Vendor Services Agreement for miscellaneous garage installation and repair services with R & S Erection of Vallejo, Inc., to increase the not-to-exceed amount to $200,000 and authorize the City Manager to execute the same.

REASONS FOR RECOMMENDATION
The total contract amount of $90,000 has been spent or is encumbered and there is a continued need for maintaining and repairing garage doors and automatic gates at various City-owned facilities.

BACKGROUND AND DISCUSSION
In 2023, the City released a formal solicitation for quotes for the maintenance and repair of garage doors and automatic gates at City-owned facilities on the City’s bid hosting website, Planet Bids. No responses were received after more than 14 days. Therefore, in accordance with Municipal Code section 3.20.090A.11, staff reached out directly to R & S Erection of Vallejo, Inc., who provided a quote for services. These services are currently delivered under an existing Vendor Service Agreement (Contract No. 24PW221) with a maximum not-to-exceed amount of $90,000 and an expiration date of June 30, 2027, with rights to extend through June 30, 2029.

R & S Erection of Vallejo, Inc., has provided comprehensive maintenance, parts & repairs of garage doors and automatic gates, including vital emergency repairs across numerous City facilities, including the Corporation Yard, and Police, Fire, and Water Departments. The full $90,000 authorized under the current agreement has already been spent or encumbered to support these imperative ongoing maintenance and repair services.

To ensure these critical services remain uninterrupted, staff recommend amending the Vendor Service Agreement with R & S Erection of Vallejo, Inc. to increase the maximum not-to-exceed amount from $90,000 to $200,000. This increase will provide a sufficient contract limit to meet anticipated service needs through the remainder of the contract term (June 30, 2027).

FISCAL IMPACT
The proposed action to amend the agreement with R & S Erection of Vallejo, Inc., to increase the contract amount by $110,000 for a new not-to-exceed amount of $200,000 will have no new fiscal impact as funding for FY 25-26 is included in the adopted budget. All future payments for this agreement are subject to city council approval of annual appropriations.

ENVIRONMENTAL REVIEW

Date: October 14, 2025
Subject: ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE VENDOR

SERVICES AGREEMENT FOR MISCELLANEOUS GARAGE INSTALLATION AND REPAIR SERVICES WITH R & s ERECTION OF VALLEJO, INC., TO INCREASE THE NOT-TO-EXCEED AMOUNT TO $200,000 AND AUTHORIZE THE CITY MANAGER

TO EXECUTE SAME

This action is exempt from environmental review pursuant to CEQA Guidelines Section 15301(a) "Existing Facilities", as it involves the repair and maintenance of automatic gates and garage doors at City facilities with no expansion of use.

ATTACHMENTS

1. Resolution - R & S Erection of Vallejo - First Amendment 24PW221_CAO Stamp

2. R & S Erection - First Amendment to 24PW221_CAO Stamp

3. 24PW221 R&S ERECTION VALLEJO INC Agreement

CONTACT
Oscar Alcantar, Interim Public Works Director, 707-648-4433 [email protected]

RESOLUTION NO. 25-_____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING

A FIRST AMENDMENT TO THE VENDOR SERVICES AGREEMENT FOR MISCELLANEOUS

GARAGE INSTALLATION AND REPAIR SERVICES WITH R & S ERECTION OF VALLEJO, INC. TO INCREASE THE NOT TO EXCEED AMOUNT TO $200,000 AND

AUTHORIZING THE CITY MANAGER TO EXECUTE SAME

WHEREAS, the City of Vallejo has an existing Vendor Services Agreement with R & S Erection of Vallejo, Inc. (contract #24PW221) to provide maintenance, replacement parts and repair services for garage doors and automatic gates for multiple City facilities. The Agreement has a maximum not to exceed amount of $90,000 and an expiration date of June 30, 2027, with options to extend until June 30, 2029; and

WHEREAS, to date, $90,000 has been spent or encumbered in relation to this Agreement. The City has continued need for garage door/ automatic gate maintenance and repair services that are critical for the safety and security of these facilities; and

WHEREAS, staff recommend amending the Vendor Services Agreement with R & S Erection of Vallejo, Inc. to increase the maximum not to exceed amount to $200,000 for the duration of the term.

NOW, THEREFORE BE IT RESOLVED that the City Council hereby approves the First Amendment to the Vendor Services Agreement for Miscellaneous Garage Installation and Repair Services between the City of Vallejo and R & S Erection of Vallejo, Inc. to increase the not to exceed amount to $200,000.

BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to execute same, with any modifications recommended by the City Attorney and the City Clerk to attest the signing of that Agreement.

Adopted by the City Council of the City of Vallejo at a regular meeting held on October 14, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________________

ANDREA SORCE, MAYOR

ATTEST:

______________________________________
DAWN G. ABRAHAMSON, CITY CLERK

First Amendment – R&S Erection 24PW221 Page 1 of 3

FIRST AMENDMENT TO THE

VENDOR SERVICES AGREEMENT FOR MISCELLANEOUS GARAGE

INSTALLATION AND REPAIR SERVICES BETWEEN THE

CITY OF VALLEJO
AND
R & S ERECTION OF VALLEJO, INC.

This First Amendment to the Vendor Services Agreement for miscellaneous garage installation and repair services made and entered into on February 12, 2024, hereafter referred to as “Agreement”, between R & S Erection of Vallejo, Inc., a California corporation, therein referred to as “Vendor”, and the City of Vallejo, a municipal corporation, therein referred to as “City”, is made and entered into on this 15 th day of October, 2025.

Vendor and City do mutually agree as follows:

1. Amendment to Section 1 of Exhibit B “Compensation.” Section 1 of Exhibit B of the Agreement shall be modified to read:

“1. Compensation. City agrees to pay Vendor, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement in an amount not to exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00) throughout the term of this Agreement.

Vendor shall notify City in writing no later than thirty (30) days prior to the estimated date when Vendor will have billed City the maximum payment amount permitted under this Agreement, and Vendor shall provide City with an estimate of the additional compensation required to complete the project “

2. Integration. This First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this First Amendment. This First Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Vendor shall perform all duties, obligations and conditions required under the Agreement.

3. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this First Amendment and the Agreement, the provisions of this First Amendment shall control in all respects.

4. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to be construed against either party.

First Amendment – R&S Erection 24PW221 Page 2 of 3

5. Counterparts. This First Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.

6. Authority. The person signing this First Amendment for Vendor hereby represents and warrants that he or she is fully authorized to sign this First Amendment on behalf of Vendor.

(SIGNATURES ARE ON THE FOLLOWING PAGE)

First Amendment – R&S Erection 24PW221 Page 3 of 3

IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.

R & S ERECTION OF VALLEJO, INC
a California corporation

BY:

DAN SOLIS
General Manager

DATE:

(City Seal)

CITY OF VALLEJO,
a municipal corporation

BY:

ANDREW MURRAY
City Manager

DATE:

ATTEST:

DAWN G. ABRAHAMSON
City Clerk

APPROVED AS TO CONTENT:

OSCAR ALCANTAR
Interim Public Works Director

APPROVED AS TO FORM:

VERONICA A.F. NEBB
City Attorney

APPROVED AS TO INSURANCE:

ARMOND SARKIS
Risk Manager

Feb 14, 2024 4:05 PM, 1194669770
Contract and Routing Form
Date Originated
:

Finance Department · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4592 Department: Public Works Departments, Maintenance
Staff Contact: Courtney Schreiner Lee, [email protected] Contract Type: Professional Services Agreement
Vendor: R&S Erection of Vallejo Vendor Number:1234
Contract Not to Exceed Amount: 90000.00
Contract Start Date: Jan 29, 2024 End Date: Jan 30, 2027 Option to Extend: two years (at one year intervals)
Authority to Contract: City Manager
Attachments are uploaded for review
here: https://bit.ly/vContracts
Approved Pre-Requisition Form
Insurance
I have uploaded additional files.Yes
Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE 24PW221

Contract and Routing Form
Signature Page
Department Initial Date Comment
Originating Department/Division
Risk Manager
City Attorney's Office
Department Head
Finance Department
City Manager
City Clerk

Return executed contract to: Courtney Schreiner Lee
Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE 6/21/2024
6/21/2024
7/16/2024
7/17/2024
7/17/2024
7/26/2024
7/26/2024

Feb 14, 2024 3:58 PM, 1194667948
Pre-Requisition Form
Finan
ce Department · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4592 Department: Public Works Departments, Maintenance
Staff Contact: Courtney Schreiner Lee, [email protected] Vendor: R&S Erection of Vallejo
Term: Multi-year Term
Anticipated Start Date: Jan 29, 2024
Anticipated End Date: Jan 30, 2027
Anticipated Contract Type: Professional Services Agreement Purchasing Authority: City Manager
Total Projected Expenditure: 90000.00
Multiple Project Numbers? Multiple Account Numbers? No, just one Description of Proposed Purchase:

On-Call garage door maintenance and repairs.

I have reviewed the city-wide contracts, expenditure and encumbrance reports to comply with the VMC.

It is existing vendor but total City-wide expenses are not anticipated to hit the cap of $100,000 in a single FY.

Competitive Process: I have received written quotes for goods/materials Winning Quote Uploaded: Yes
Explanation for Vendor
Selection:

City put out formal RFP and received no submittals. Staff then reached out directly to current vendor R&S Erection of Vallejo, a local vendor, to provide a quote for service.

Other Comments:

Warranty terms are section 14 of the agreement.

Uploaded documents available for review https://bit.ly/vPreReqs.

WarrantyYes
Project EstimateYes
Winning Bid/Quote/ProposalYes
Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

Pre-Requisition Signature Section

Department Comment

Supervisor/Manager: Debbie Martir
Title: Administrative Manager
E-mail: [email protected]

_
_
Signature Date

Delegated Signee: Melissa Tigbao
Title: Public Works Director
E-mail: [email protected]

_
Signature Date

Route Final HTE PO to City Clerk for Contract Log

ƌŝƐĂ>ŽŶŐ
ĚŵŝŶŶĂůLJƐƚ//
Brisa Long
Digitally signed by Brisa Long
DN: cn=Brisa Long, o=City of Vallejo, ou=Public
Works, [email protected], c=US
Date: 2024.02.20 13:42:32 -08'00'
Digitally signed by Melissa L. Tigbao
DN: cn=Melissa L. Tigbao, o, ou,
[email protected], c=US
Date: 2024.02.21 10:40:01 -08'00'
Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

Andrew Murray
Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE 7/26/2024

Misc. Garage Installation & Repair, 2024 Exhibit A 10 of 16

EXHIBIT A - SCOPE OF WORK

1. Representatives.The City Representatives for this Agreement is dependent on the Department requesting service. The Service Provider shall communicate directly with the Representative for the appropriate Department requesting service, as noted below:

Public Works Department
Nick Causbrook
Building Supervisor
[email protected]
Debbie Martir
Administrative Manager
[email protected]
Water Department
Fernando Jimenez
Administrative Analyst II
[email protected]
Terry Duncan
Water Facilities Superintendent
[email protected]
Janae Chadwick
Water Finance Manager
Janae.Chadwick
@cityofvallejo.net
Fire Department
Angela Knight
Executive Secretary
[email protected]
Nastassia Degraffenreid
Account Clerk II
[email protected]
Police Department
Jerome Bautista
Lieutenant
[email protected]
Bonnie Mirante
Administrative Manager
Bonnie.Mirante
@cityofvallejo.net
The Vendor’s Representative for this Agreement is:

Dan Solis, General Manager
R&S Erection of Vallejo, Inc.
401 Mississippi Street
Vallejo, CA 94590
[email protected]
All routine administrative communications between the parties will be between the above- named representatives and may be by personal delivery, mail, facsimile transmission, or electronic mail as agreed between the Vendor Representative and City’s Representative.

2. Services to be Provided.Vendor shall provide the following repair and maintenance services as may be requested by the appropriate Representative:
x Maintain, repair and replace garage door parts
x Maintain, repair and replace automatic gate parts
x Maintain, repair and replace personnel door parts
x Other equipment, apparatus, personnel, or garage door repair work as requested.

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?

INSR ADDL SUBR

LTR INSD WVD

PRODUCER CONTACT
NAME:

FAXPHONE
(A/C, No):(A/C, No, Ext):

E-MAIL
ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY)

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $

PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT
OTHER: $

COMBINED SINGLE LIMIT
$(Ea accident)
ANY AUTO BODILY INJURY (Per person) $

OWNED SCHEDULED
BODILY INJURY (Per accident) $AUTOS ONLY AUTOS

HIRED NON-OWNED PROPERTY DAMAGE
$AUTOS ONLY AUTOS ONLY (Per accident)
$

OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $

PER OTH-

STATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC #

COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
1/10/2024
(212) 603-0200
12203
R & S Erection of Vallejo, Inc.
401 Mississippi
Vallejo, CA 94590
38318
39462
A 1,000,000
X 00097382-4 11/15/2023 11/1/2024 100,000
5,000
1,000,000
2,000,000
2,000,000
10,000,000B
X 1000585364231 11/15/2023 11/1/2024 10,000,000
10,000
C Pollution/Profession PCAB-5023536-1123 11/15/2023 11/1/2024 Limit 1,000,000 Umbrella Liability sits Excess over General Liability, Auto Liability and Employers Liability The City of Vallejo, its officers, officials, employees, agents and volunteers are included as Additional Insured where required by written contract. Coverage is primary and non-contributory applies as required by written contract.

City of Vallejo
555 Santa Clara St
Vallejo, CA 94590
R&SEREC-01 SKUMAR3
New York-Alliant Ins Svc Inc
101 Park Ave 14th Fl
New York, NY 10178
IDA Certificate Team
[email protected]
James River Insurance Company
Starr Indemnity & Liability Company
Berkley Assurance Company
X
X
X
X
X
X
Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CG 20 10 07 04 © ISO Properties, Inc., 2004 Page 1 of 1  ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – SCHEDULED PERSON OR

ORGANIZATION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s): Location(s) Of Covered Operations
Where required by written contract or written agreement All operations of the Named Insureds Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

A. Section II – Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property damage" or "personal and advertising injury"
caused, in whole or in part, by:

1. Your acts or omissions; or

2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s) desi g-
nated above.

B. With respect to the insurance afforded to these
additional insureds, the following additional ex clu-
sions apply:

This insurance does not apply to "bodily injury" or
"property damage" occurring after:

1. All work, including materials, parts or equi p-
ment furnished in connection with such work,
on the project (other than service, maintenance
or repairs) to be performed by or on behalf of
the additional insured(s) at the location of the
covered operations has been completed; or

2. That portion of "your work" out of which the
injury or damage arises has been put to its i n-
tended use by any person or organization ot h-
er than another contractor or subcontractor
engaged in performing operations for a princ i-
pal as a part of the same project.

POLICY NUMBER: 00097382-4 COMMERCIAL GENERAL LIABILITY
CG 20 10 07 04
Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CG 20 37 07 04 © ISO Properties, Inc., 2004 Page 1 of 1  ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s):

Location And Description Of Completed Opera-
tions
Where required by written contract or written
agreement
All operations of the Named Insureds
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

Section II – Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only with
respect to liability for "bodily injury" or "property
damage" caused, in whole or in part, by "your work"
at the location designated and described in the
schedule of this endorsement performed for that
additional insured and included in the "products-
completed operations hazard".

POLICY NUMBER: 00097382-4 COMMERCIAL GENERAL LIABILITY
CG 20 37 07 04
Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

AP5012US 12-03 Includes copyrighted material of Insurance Services Office, Inc., with its permission.

POLICY LIMITATION – AMENDED AGGREGATE LIMITS OF

INSURANCE PER PROJECT
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
Section III – Limits of Insurance - The General Aggregate Limit applies separately to each “Project” of the Named Insured.

Notwithstanding the application of the General Aggregate Limit to each “Project” of the Named Insured, under no circumstances will we pay more than $10,000,000 for all claims under this policy that are subject to the General Aggregate limit.

For the purpose of this endorsement, the following definition is added:
“Project” means all work done by you or on your behalf, away from premises owned or rented to you, to complete an individual bid or negotiated contract to provide services for a specified period of time. Multiple jobs, work orders, purchase orders, or work done at multiple “locations” under one contract are not separate “projects” within the meaning of this coverage.

ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED.

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

AP5031US 04-10 Page 1 of 1

PRIMARY AND NON CONTRIBUTORY

ENDORSEMENT
This endorsement modifies insurance provided under the following:

ALL COVERAGE PARTS
Name Of Additional Insured Person(s)
Or Organization(s):

If no entry appears above, this endorsement applies to all Additional Insureds covered under this policy.

Any coverage provided to an Additional Insured under this policy shall be excess over any other valid and collectible insurance available to such Additional Insured whether primary, excess, contingent or on any other basis unless a written contract or written agreement specifically requires that this insurance apply on a primary and noncontributory basis.

ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED.

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

CG 24 04 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 1 

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

SCHEDULE
Name Of Person Or Organization:

Where required by written contract or written agreement Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

The following is added to Paragraph 8. Transfer Of
Rights Of Recovery Against Others To Us of
Section IV – Conditions:

We waive any right of recovery we may have against
the person or organization shown in the Schedule
above because of payments we make for injury or
damage arising out of your ongoing operations or
"your work" done under a contract with that person
or organization and included in the "products-
completed operations hazard". This waiver applies
only to the person or organization shown in the
Schedule above.

POLICY NUMBER: 00097382-4 COMMERCIAL GENERAL LIABILITY
CG 24 04 05 09
Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

© 1988-201 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

CERTIFICATE HOLDER
ACORD 25 (201 /0 )

AUTHORIZED REPRESENTATIVE

CANCELLATION

DATE (MM/DD/YYYY)

CERTIFICATE OF LIABILITY INSURANCE

LOCJECT

PRO-POLICY
GEN'L AGGREGATE LIMIT APPLIES PER:

OCCURCLAIMS-MADE

COMMERCIAL GENERAL LIABILITY
PREMISES (Ea occurrence) $

DAMAGE TO RENTED
EACH OCCURRENCE $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $
$RETENTIONDED

CLAIMS-MADE
OCCUR
$
AGGREGATE $
EACH OCCURRENCE $UMBRELLA LIAB

EXCESS LIAB
INSR

LTR TYPE OF INSURANCE POLICY NUMBER

POLICY EFF
(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY) LIMITS
PER

STATUTE
OTH-
ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE
E.L. DISEASE - POLICY LIMIT
$
$
$

ANY PROPRIETOR/PARTNER/EXECUTIVE
If yes, describe under
DESCRIPTION OF OPERATIONS below
(Mandatory in NH)
OFFICER/MEMBER EXCLUDED?

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY Y / N

AUTOMOBILE LIABILITY

ANY AUTO

OWNED SCHEDULED
HIRED
AUTOS

NON-OWNED
AUTOS
AUTOS

COMBINED SINGLE LIMIT
BODILY INJURY (Per person)
BODILY INJURY (Per accident)
PROPERTY DAMAGE $
$
$
$

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSD
ADDL
WVD
SUBR
N / A
$
$
(Ea accident)
(Per accident)
OTHER:

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

I
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

INSURED
PHONE
(A/C, No, Ext):

PRODUCER
ADDRESS:

E-MAIL
FAX
(A/C, No):

CONTACT
NAME:

NAIC #
INSURER A :

INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

INSURER(S) AFFORDING COVERAGE

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED
IN ACCORDANCE WITH THE POLICY PROVISIONS.
2526800 3/11/2024
USI Insurance Services, LLC 844-290-4908
2502 N Rocky Point Drive
Tampa, FL 33607 [email protected]
Ace American Insurance Company 22667
R & S ERECTION OF VALLEJO, INC.
401 MISSISSIPPI ST,
VALLEJO, CA 94590
A X C55560420 11/1/2023 11/1/2024
X
2,000,000
2,000,000
2,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Policy State = CA
Waiver of Subrogation in favor of City of Vallejo when required by written contract City Of Vallejo
555 Santa Clara Street
Vallejo, CA 94590
Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

Workers' Compensation and Employers' Liability Policy
Named Insured Endorsement Number
Policy Number
Symbol: Number:

Policy Period
TO
Effective Date of Endorsement
Issued By (Name of the Insurance Company)
Insert the policy number. The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy.

CALIFORNIA WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement applies only to the insurance provided by the policy because California is shown in Item

3.A. of the Information Page.

We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule, but this waiver applies only with respect to bodily injury arising out of the operations described in the Schedule, where you are required by a written contract to obtain this waiver from us.

You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

Schedule

1. ( ) Specific Waiver
Name of person or organization:

In favor of the City of Vallejo
( ) Blanket Waiver

2. Operations:

3. Premium:

The premium charge for this endorsement shall be percent of the California premium developed on payroll in connection with work performed for the above person(s) or organization(s) arising out of the operations described.

4. Minimum Premium:
_______________________________________
Authorized Agent
WC 9 03
Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

1001486 132849.14 04-13-2022
INSR

LTR TYPE OF INSURANCE
ADD
INSD
SUB

WVD POLICY NUMBER

POLICY EFF
(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY) LIMITS

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY
PRO-

JECT LOC
OTHER:

EACH OCCURRENCE $

DAMAGE TO RENTED
PREMISES (Ea occurrence) $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $
$

AUTOMOBILE LIABILITY

ANY AUTO
OWNED

AUTOS ONLY

SCHEDULED
AUTOS
HIRED

AUTOS ONLY

NON-OWNED

AUTOS ONLY

COMBINED SINGLE LIMIT
(Ea accident) $
BODILY INJURY (Per person) $
BODILY INJURY (Per accident) $

PROPERTY DAMAGE
(Per accident) $
$

UMBRELLA LIAB OCCUR

EXCESS LIAB CLAIMS-MADE
DED RETENTION $
EACH OCCURRENCE $
AGGREGATE $
$

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
Y / N
N / A
PER

STATUTE
OTH-
ER $
E.L. EACH ACCIDENT $
E.L. DISEASE - EA EMPLOYEE $
E.L. DISEASE - POLICY LIMIT $

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

CANCELLATION
E-MAIL
ADDRESS:

CONTACT
NAME:

PHONE
(A/C, No, Ext):

FAX
(A/C, No):

INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A :

INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

PRODUCER

INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD

AUTHORIZED REPRESENTATIVE
A
454 3281-E16-05C 11/16/2023 11/16/2024
1,000,000
[email protected]

MANAL GHOBAR
925-846-3276
State Farm Mutual Automobile Insurance Company 25178

ABDELKHALEK INSURANCE AGENCY INC
4307 VALLEY AVE, SUITE C
PLEASANTON, CA 94566
R&S Erection Vallejo, Inc.
401 Mississippi St
Vallejo, CA 94590
03/08/2024
City of Vallejo
555 Santa Clara Street
Vallejo CA 94590

Completed by an authorized State Farm representative. If signature is required, please contact a State Farm agent.

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

Docusign Envelope ID: 5C930F62-05B7-47BA-903E-B4E5031D85AE

CONSENT CALENDAR 8.F.

DATE: October 14, 2025
TO: Mayor and Members of the City Council
FROM: Oscar Alcantar, Interim Public Works Director
SUBJECT: ACCEPT THE ACTIVE TRANSPORTATION PROGRAM (ATP) BAY TRAIL / VINE TRAIL GAP CLOSURE PROJECT (PROJECT NO. PW9802), PERFORMED BY AZUL WORKS, INC., AS COMPLETE, AND AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE SOLANO COUNTY RECORDER’S OFFICE

RECOMMENDATION
Accept the Active Transportation Program (ATP) Bay Trail / Vine Trail Gap Closure Project (PW9802), performed by Azul Works, Inc., as complete, and authorize the City Clerk to file a Notice of Completion with the Solano County Recorder’s Office.

REASONS FOR RECOMMENDATION
The Interim Public Works Director has determined that the work has been completed in compliance with the city-approved Plans and Specifications.

BACKGROUND AND DISCUSSION
On July 11, 2023, the City Council awarded a construction contract to Azul Works, Inc., in the amount of $10,497,660.40 for the Bay Trail / Vine Trail Gap Closure Project (PW9802).

Construction began on September 18, 2023, and work was completed on March 18, 2025. Thirteen (13) Contract Change Orders (CCO) were issued:
• CCO No. 1 – Legal holiday revisions; adding 1 additional day. • CCO No. 2 – Traffic signal controller revisions
• CCO No. 3 – Reach 7 Fence revisions: $26,536.53
• CCO No. 4 – Driveway conformation with trail, adjust sewer manhole to grade, Reach 2 concrete slab, curb ramp modification, Montage II fence, adjust water valves, fire hydrant, water service connection, PGE fees, eco-counter, and irrigation line revisions: $59,320.71 • CCO No. 5 – Reach 6 2" mill and overlay, complete existing trench, Reach 8 revised full depth reclamation (FDR) depth: ($6,780.11)
• CCO No. 6 – Reach 3 & 7 traffic signal modifications, Reach 3 concrete island, Reach 7 Hydrovac for split rail fence post holes, and time of completion: $138,180.28 and 74 additional days. • CCO No. 7 – Reach 3 driveway access modifications: $49,368.21 • CCO No. 8 – Item 34 Earthwork fill/import, Item 35 Earthwork cut/export, Reach 1 class 2 soil, Reach 7 stockpile clearance: $4,120.14
• CCO No. 9 – Reach 4 added loops, Item 43, 56, 81, 39 & eco-counter sign quantity adjustment, Reach 2 irrigation revisions, Reach 1 hot mix asphalt conformation with trail: $52,032.59 • CCO No. 10 – Item 16, 18, 19, 76, 77, & 41 quantity adjustment, inspection outside regular hours:
$158,779.93
• CCO No. 11 – Reach 1 Mesa block wall: $107,500

Date: October 14, 2025
Subject: ACCEPT THE ACTIVE TRANSPORTATION PROGRAM (ATP) BAY TRAIL / VINE TRAIL GAP CLOSURE PROJECT (PROJECT NO. PW9802), PERFORMED BY AZUL WORKS, INC., AS COMPLETE, AND AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE SOLANO COUNTY RECORDER’S OFFICE

• CCO No. 12 – Bollards, Portable Changeable Message Boards, sign, and boulders; raise fire hydrant at Reach 3, Reach 3 missing 18” reinforced concrete pipe, Item 72, 15, 17, 57, 67, 75, & 23 quantity adjustments: $80,726.18
• CCO No. 13 – Crack sealing, Reach 5 additional striping and reflectors, Item 133, 42, 60, 121, and decrease bid items at bid item prices: ($202,030.06).

See Attachment 1 for the locations of the "Reach" areas noted above. The total cost of all CCOs is $467,754.40.

Staff recommends accepting the Bay Trail / Vine Trail Gap Closure Project (PW9802), performed by Azul Works, Inc., of San Francisco, California as complete and authorizing the City Clerk to file a Notice of Completion with the Solano County Recorder’s Office.

FISCAL IMPACT
The Project was included in the City’s Fiscal Year 2017-2018 budget adopted by the City Council on June 13, 2017, via Resolution No. 17-067. The budget and expenditures for PW9802: Bay Trail / Vine Trail Gap Closure Project are listed below.

SOURCES BUDGET EXPENDITURES
Fund 201: Capital Outlay (Local Match / Local Funding) - PW9802
802,196
Fund 201: Capital Outlay (Participatory Budgeting Cycle 6 Project) - PBC6
PBC6: Street Safety Amount for Bicycle & Street
Repair use
275,000
Fund 219: Gas Tax / Highway Users Tax Act (HUTA) -
PW9802
850,543
Fund 221: Grants / Reimbursements - PW9802
Napa Valley Vine Trail Coalition Phase 1, 2, & 3
Bay Area Metro for Sacramento Street / Enterprise
Street Additions
Transportation Development Act Article 3 (TDA3)
Active Transportation Program (ATP Cycle 3
Urban Greening
Bay Area Air Quality Management District (BAAQMD)
Bay Trail Prop 68
Clean California Grant
Solano Transportation Authority (STA)

800,000
36,976
200,000
4,216,000
410,180
700,000
600,000
1,000,000
16,300

Fund 221: Grants / Reimbursements — PWC316 - Hwy 37
Relinquishment Project
210,000
Fund 226: Road Maintenance Rehabilitation Account
(RMRA) / Senate Bill 1 (SB1) - PW9802
3,250,000

Date: October 14, 2025
Subject: ACCEPT THE ACTIVE TRANSPORTATION PROGRAM (ATP) BAY TRAIL / VINE TRAIL GAP CLOSURE PROJECT (PROJECT NO. PW9802), PERFORMED BY AZUL WORKS, INC., AS COMPLETE, AND AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE SOLANO COUNTY RECORDER’S OFFICE

Fund 226: Road Maintenance Rehabilitation Account
(RMRA) / Senate Bill 1 (SB1) -
PW9710: Meadows Drive Pavement Rehabilitation
1,400,000

Pre-Construction (Preliminary Engineering Specs & Plans / Design)
(1,804,586)
Construction Contract (10,497,660)
Construction Contingency (467,755)
Construction Management & Inspection (Staff & Consultant) (1,450,000) Miscellaneous (biologists, material testing) (46,500)
TOTALS $14,767,195 ($14,266,501)

Any remaining budget in this project will be moved to the next project in need of funding as applicable or eligible.

ENVIRONMENTAL REVIEW
The Project scope of work consists of minor alterations to an existing public facility and does not expand existing uses. Accordingly, the Project is categorically exempt from the requirement for preparation of an environmental document as provided for in Section 15301(c) of the California Environmental Quality Act. A Notice of Exemption was recorded on June 3, 2020, with the County of Solano.

ATTACHMENTS

1. Attachment 1 - BT/VT Reach Overview Schedule

2. Bay Trail -Vine Trail LOCATION MAP

3. Bay Trail -Vine Trail VICINITY MAP

CONTACT
Oscar Alcantar, Interim Public Works Director, (707) 648-4433 [email protected]

CHECKED
DRAWN

DESIGNED
DATE
JOB NO.

SHEET NO.

Printed on Recycled Paper Please Continue the Cycle
RSA | CONSULTING CIVIL ENGINEERS + SURVEYORS ++ 1980
est.
1515 FOURTH STREET
NAPA, CALIF. 94559
OFFICE
www.RSAcivil.com
| 252.3301707|
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CITY OF VALLEJO BAY TRAIL - VINE TRAIL GAP CLOSURE

SOLANO COUNTY CALIFORNIA
151
100% CONSTRUCTION DOCUMENTS

OF SHEETS

SURVEY CONTROL POINTS
N3
4 REACH 1
REACH 2
REACH 3
REACH 4 REACH 6
REACH 5
REACH 7
REACH 8
REACH 9
MARCH 2023

BAY TRAIL/VINE TRAIL GAP CLOSURE PROJECT

LOCATION MAP

CHECKED SCALE
DATE REF.

DRAWN BY FILE NO.

DWG. NO. SHEET OF

BAY TRAIL / VINE TRAIL
C1
SVK
AAP
1 1
9802
_
NONE

PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION

BAY TRAIL/VINE TRAIL GAP CLOSURE PROJECT

VICINITY MAP

CHECKED SCALE
DATE REF.

DRAWN BY FILE NO.

DWG. NO. SHEET OF

BAY TRAIL / VINE TRAIL
C1
SVK
AAP
1 1
--
_
NONE

PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION

CONSENT CALENDAR 8.G.

DATE: October 14, 2025
TO: Mayor and Members of the City Council
FROM: Ivette Iraheta, Economic Development Program Manager SUBJECT: NOTICE OF INTENT TO AMEND FY 2025-26 BUDGET TO INCREASE U.S. EDA (MARE ISLAND INFRASTRUCTURE PROJECT) GRANT BUDGET BY $26,365 (STEP 1 OF 2)

RECOMMENDATION
Provide Notice of Intent to amend FY2025-26 budget to increase U.S.EDA grant budget by $26,365.

REASONS FOR RECOMMENDATION
The City of Vallejo in partnership with the Vallejo Flood and Wastewater District (VFWD) received a grant increase of $555,927 from the U.S. Department of Commerce Economic Development Administration (EDA) to its original EDA grant of $960,000 to conduct the Mare Island Infrastructure Assessment (MIIA) project. The additional grant funds allowed the City and the VFWD to increase the grant budget allocated to professional services project consultant, West Yost’s agreement, to carry out additional sewer and sea wall scope of work, deemed essential to complete a comprehensive MIIA project. I addition to the additional funds received from EDA, Mare Island Company agreed to increase its original local match contribution of $300,000 with an additional $26,365 to support the sewer and sea wall additional scope of work. Therefore, this budget amendment seeks to increase the project budget by $26,365 to accept Mare Island Company’s additional local match contribution.

BACKGROUND AND DISCUSSION
On October 30, 2020 the City and the Vallejo Flood and Wastewater District (VFWD) submitted a grant application in the amount of $960,000 to the U.S. Economic Development Administration (EDA) for the Mare Island Infrastructure Assessment (MIIA) project. On September 7, 2021 the City/VFWD received notification from EDA that it had been awarded the grant funding for the project for the full amount that was requested. In addition to the $960,000 award, the City and VFWD agreed to a $240,000 in-kind local match, and Mare Island Company agreed to support the project with a $300,000 contribution. This brought the project budget to $1.5M. On November 15, 2022, City Council approved a contract with West Yost, Inc. (Davis, CA) in the amount of $1,260,000 to conduct the necessary infrastructure assessment work for the project.

The Agreement with West Yost allowed the City the ability to implement its EDA grant, which commits to completing an island-wide infrastructure assessment on Mare Island, including roads, sanitary sewer, storm water, sea wall assessment, etc. The scope includes researching and gathering data across the various disciplines that has previously been produced but not fully analyzed, consolidated, or completed; performing site assessments; evaluating and updating data; and delivering a technical report that will inform the City, VFWD, and Mare Island Company, future developers and others, about the current infrastructure on the island and best development strategies going forward.

City staff have been in communication with the EDA through the entire grant implementation period, updating the agency on the MIIA project’s progress and specifically, additional funding needs. Staff and the project partners informed the EDA of additional work that was essential to complete the project but was not funded with the original grant award and the local match secured from Mare Island Co. Therefore, staff requested additional funds from the EDA for this project so that the optional tasks that were proposed by West Yost could

Date: October 14, 2025
Subject: NOTICE OF INTENT TO AMEND FY 2025-26 BUDGET TO INCREASE U.S. EDA (MARE ISLAND INFRASTRUCTURE PROJECT) GRANT BUDGET BY $26,365 (STEP 1 OF 2)

be funded should grant funds be increased.

On December 15, 2022, City staff transmitted a letter to EDA requesting additional funds from the agency. On June 5, 2023, the City received notification from the EDA informing the City that the additional funding request had been conditionally approved. On August 28, 2023, the EDA provided official notice of the Financial Assistance Award Amendment, increasing the original grant by the full requested amount of $555,927. On September 26, 2023 City Council approved acceptance of the increase in grant award, and an amendment to the West Yost professional services contract, to accept and fund the additional scope of work increasing the West Yost contract to $1,815,927, bringing the project cost to $2,055,927.

As work was underway to complete the additional scope of work, West Yost advised City/VFWD staff that additional seawall and sewer work could be beneficial to fully understand the infrastructure needs in the short term and long term. On December 16, 2024 City/VFWD agreed to request additional funding from EDA for the recommended additional scope in the amount of $731,650. Mare Island Co. agreed to an additional $26,365 as part of the local match commitment for additional sea level rise and sewer work. While City/VFWD waited for a response from EDA, the additional scope for sea wall and sewer that could be covered under West Yost original contract and through a simple amendment was authorized, including accounting for the $26,365 from Mare Island Co.. This brought the West Yost contract to $1,842,292.

Now, to increase the project budget by the $26,365 the FY2025-26 budget must be amended to increase revenues and expenditures by this amount. This is the local match contribution Mare Island Co. committed to complete the additional sewer and sea wall as part of the West Yost amendment in the increased amount of $1,842,292. This will bring the total project budget to $2,082,292, which includes: EDA grant ($960,000 + $555,927), Mare Island Local Match ($300,000 + 26,365), City/VFWD In-kind Local match ($240,000) = Total project cost: $2,082,292.

FISCAL IMPACT
The approval of this item will increase FY 2025-26 (MI-EDA) revenues by $26,365. The expenditure budget will also be amended and increased for the same amount.

Capital Grant and Contribution Fund #221 Project # Revenue Expenditure Mare Island Infrastructure Study and Assessment Project MI-EDA $26,365 $26,365

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS
None

CONTACT
Gillian Haen, Assistant City Manager
[email protected]

ACTION ITEM 8.H.

DATE: October 14, 2025
TO: Mayor and Members of the City Council
FROM: Oscar Alcantar, Interim Public Works Director
SUBJECT: ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE CONSULTANT

AND PROFESSIONAL SERVICES AGREEMENT WITH GHIRARDELLI ASSOCIATES, INC. TO INCREASE THE NOT-TO-EXCEED AMOUNT OF THE CONTRACT TO $1,500,000 AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME

RECOMMENDATION
Adopt a Resolution approving a First Amendment to the Consultant and Professional Services Agreement with Ghirardelli Associates, Inc. to increase the not-to-exceed contract to $1,500,000 and authorizing the City Manager to execute same.

REASONS FOR RECOMMENDATION
The ability to bring in consultants on an on-call basis allows the Public Works Department to provide better customer service and better manage workload to deliver projects within allotted timeframes. Currently, staff from Ghirardelli Associates, Inc., are filling the vacant City Engineer position along with providing Public Works engineering support.

BACKGROUND AND DISCUSSION
On September 26, 2023, the City Council approved Resolution 23-155 authorizing the on-call Consultant and Professional Services Agreement with Ghirardelli Associates, Inc., for $500,000 through June 30, 2026, under contract 25PW060.

Ghirardelli Associates, Inc., has been providing project management services for Public Works as well as other departments in the City. Since March of 2025 Fernando Bravo, from Ghirardelli Associates, Inc., has been serving in a City Engineer support capacity to ensure that the City has access to a qualified professional engineer for project guidance and oversight. There are additional Ghirardelli Associates, Inc., staff members who are assisting on Capital Improvement Program (CIP) projects, Current Development permit projects, and assisting with the training of the City’s newest Public Works Engineering staff.

A licensed engineer qualified at the City Engineer level must be available to the City to provide guidance and oversight at all times to ensure the integrity, safety, and legal compliance of its public works projects. A licensed engineer is required to review and approve critical technical details, verify design accuracy, and ensure that infrastructure improvements meet all applicable engineering standards and regulatory requirements. In addition, a licensed professional engineer has the legal authority to sign official documents, plans, and specifications on behalf of the City—an essential function for securing permits, obtaining funding, and advancing projects through construction.

Having a licensed engineer of this caliber provides more than just regulatory compliance; it safeguards public safety, minimizes costly design errors, and enables informed decision-making on complex infrastructure issues. This expertise is especially critical during the review of capital projects, contract documents, and change orders, where technical judgment and accountability are paramount. Without a licensed and experienced engineer in this role, the City would face delays, potential liability exposure, and an inability to

Date: October 14, 2025
Subject: ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE CONSULTANT

AND PROFESSIONAL SERVICES AGREEMENT WITH GHIRARDELLI
ASSOCIATES, INC. TO INCREASE THE NOT-TO-EXCEED AMOUNT OF THE CONTRACT TO $1,500,000 AND AUTHORIZING THE CITY MANAGER TO

EXECUTE SAME

move forward with essential public works improvements.

Some of the projects which Ghirardelli Associates, Inc., are involved in are:
• Managing:
o PWM06 / PWM09 -- Marina Dredging / Sedimentation Analysis-Market Study o PWM07 -- Removal of Marina Dock A

• Assisting / Supervising:
o MINPS - Mare Island Quarters A National Park Service (NPS) Grant Structural Rehabilitation o MP2025 - Cape Seal Roadway
o MP2025 - Grind & Overlay
o MP2026 - Streets Rehabilitation (currently in the design phase) o PW9437 - Ferry Terminal Mobility Hubs
o PW9709 - 17 Intersection Improvements for Pedestrians (Highway Safety Improvement Program)
o PW9703 / PW9708 / PW9736 - Springs Road Project (Pavement Rehabilitation, Road Diet, HAWK)

To date, $141,250 has been spent or is encumbered in relation to contract number 24PW060 for project management services. The current Statement of Work (SOW), assigned number 24PW060-01, is requesting Ghirardelli Associates, Inc., to have Fernando Bravo continue serving in a City Engineer support capacity to ensure that the City has access to a qualified professional engineer for project guidance and oversight and to provide engineering support for public works projects. With key staff departures, including personnel responsible for critical duties, placing greater demands on contracted services, the current contract is projected to reach the maximum limit by the end of October 2025.

To ensure Ghirardelli Associates, Inc. can complete current assigned projects and provide continued support until a permanent City Engineer is hired, it is necessary to approve a First Amendment increasing the contract’s not-to-exceed amount to $1,500,000. Retaining these experienced project management professionals is in the City’s best interest to maintain continuity and project success.

FISCAL IMPACT
The proposed action to amend the agreement with Ghirardelli Associates, Inc. will result in the contract amount being increased by $1,000,000 for a new not-to-exceed amount of $1,500,000. Funds to pay for these as-needed consultant services will come from existing capital improvement project budgets, reimbursed through project grants and/or funded with salary savings realized from vacant Public Works positions, such as the Public Works Director, Assistant Public Works Director-City Engineer, and Transportation Superintendent.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, or a reasonably foreseeable indirect physical change in the

Date: October 14, 2025
Subject: ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE CONSULTANT

AND PROFESSIONAL SERVICES AGREEMENT WITH GHIRARDELLI
ASSOCIATES, INC. TO INCREASE THE NOT-TO-EXCEED AMOUNT OF THE CONTRACT TO $1,500,000 AND AUTHORIZING THE CITY MANAGER TO

EXECUTE SAME

environment, pursuant to CEQA Guidelines section 15378

ATTACHMENTS

1. Reso First Amendment Ghirardelli Proj Mgmt 24PW060 to $1,500,000 10.14.25_CAO Stamp

2. 24PW060 First Amendment Ghirardelli Proj Mgmt Agreement_CAO Stamp

3. 24-PW060 GHIRARDELLI ASSOCIATES INC Consultant and Professional Services Agreement

CONTACT
Oscar Alcantar, Interim Public Works Director (707) 648-4433 [email protected]

RESOLUTION NO. 25- _____ N.C.

RESOLUTION OF THE CITY OF VALLEJO APPROVING A FIRST AMENDMENT TO THE

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH GHIRARDELLI ASSOCATES, INC. TO INCREASE THE NOT TO EXCEED AMOUNT OF THE CONTRACT TO $1,500,000 AND AUTHORIZING THE CITY MANAGER TO EXECUTETHE SAME

BE IT RESOLVED by the Council of the City of Vallejo as follows:

WHEREAS, on September 26, 2023, the City Council approved Resolution 23-155 authorizing the on-call Consultant and Professional Services Agreement with Ghirardelli Associates, Inc., for $500,000 through June 30, 2026, under contract 25PW060; and

WHEREAS, Ghirardelli Associates, Inc. has been providing project management services for Public Works as well as other departments in the City; and

WHEREAS, Fernando Bravo, from Ghirardelli Associates, Inc., has been acting as the City Engineer for the Public Works Department. There are additional Ghirardelli Associates, Inc., staff who are assisting on Capital Improvement Program (CIP) project, Current Development Permit projects, and assisting in the engineering training of the City’s newest Public Works Engineering staff; and

WHEREAS, the City must maintain an experienced, licensed City Engineer on staff at all times to ensure the integrity, safety, and legal compliance of its public works projects. A licensed engineer is required to review and approve critical technical details, verify design accuracy, and ensure that infrastructure improvements meet all applicable engineering standards and regulatory requirements. In addition, a licensed professional engineer has the legal authority to sign official documents, plans, and specifications on behalf of the City—an essential function for securing permits, obtaining funding, and advancing projects through construction; and

WHEREAS, having a qualified City Engineer provides more than just regulatory compliance; it safeguards public safety, minimizes costly design errors, and enables informed decision-making on complex infrastructure issues. This expertise is especially critical during the review of capital projects, contract documents, and change orders, where technical judgment and accountability are paramount. Without a licensed engineer in this role, the City would face delays, potential liability exposure, and an inability to move forward with essential public works improvements; and

WHEREAS, with key staff departures, including personnel responsible for critical duties, placing greater demands on contracted services, the current contract will soon reach the maximum limit; and

WHEREAS, to ensure Ghirardelli Associates, Inc., can complete current assigned projects, provide continued support, and fulfill City Engineer responsibilities until a permanent City Engineer is hired, it is necessary to approve a First Amendment increasing the contract’s not-to- exceed amount to $1,500,000.

NOW THEREFORE BE IT RESOLVED that the City Council of the City of Vallejo hereby approves the First Amendment to the on-call Consultant and Professional Services Agreement with Ghirardelli Associates, Inc., to provide services in an amount not to exceed $1,500,000.

BE IT FURTHER RESOLVED that the City Manager is hereby authorized to sign said Amendment, with any modifications recommended by the City Attorney and the City Clerk to attest the signing.

Adopted by the City Council of the City of Vallejo at a regular meeting held on October 14, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ANDREA SORCE, MAYOR

ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK

24PW060 First Amendment to Agreement Between City of Vallejo and Ghirardelli Associates, Inc. Page 1 of 7 (Revised 01.2019)

FIRST AMENDMENT TO AGREEMENT BETWEEN

CITY OF VALLEJO
AND
GHIRARDELLI ASSOCIATES, INC.

This First Amendment to the Master Agreement made and entered into on September 27, 2023, hereafter referred to as Agreement, between the Ghirardelli Associates, Inc., a California corporation, therein referred to as Consultant, and the City of Vallejo, a municipal corporation, therein referred to as City, is made and entered into on this day of October 14, 2025.

Consultant and City do mutually agree as follows:

1. Replacement of Exhibit B. Exhibit B to the Agreement is hereby amended and replaced in its entirety with Exhibit B attached hereto.

2. Revised Term of the Agreement. The Agreement term is currently scheduled to expire on June 30, 2026. As of the date of this First Amendment, the term of the Agreement is extended to and shall expire on June 30, 2027.

3. Amendment to Section 4, Indemnification. Section 4 of the Agreement is hereby amended to read in its entirety as follows:

“Indemnification. Consultant shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, to be performed under this agreement for Consultant’s or subcontractor’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.

Consultant shall also indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or

24PW060 First Amendment to Agreement Between City of Vallejo and Ghirardelli Associates, Inc. Page 2 of 7 (Revised 01.2019)
in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, related to costs or benefits associated with California Public Employment Retirement System (CalPERS) membership where Consultant supplies a CalPERS member who CalPERS determines is subject to enrollment.

The provisions of this section shall survive the expiration or termination of this Agreement.”

4. General Prohibition on Assignment of CalPERS Members and Annuitants.

The Agreement is hereby amended to add the following provision:

“Consultant shall not hire, employ, or use, as an employee, subcontractor or agent of Consultant (Assigned Individual) any California Public Employment Retirement System (CalPERS) member or annuitant in connection with the provision of services under this Agreement. Nor shall Consultant allow any of its subcontractors, agents, or other representatives to employ CalPERS members or annuitants for the purpose of performing work under this Agreement. Failure to comply with the provisions of this section shall constitute a material breach of Consultant’s obligations under this Agreement and shall be grounds for termination.

The City Manager and the Human Resources Director may together approve an exception which they determine either: (i) meets the requirements of CalPERS relating to Independent Contractors; or (ii) where such Assigned Individual who is an Annuitant, has not, and will not, exceed 960 total hours in a fiscal year (July 1 to June 30) for all CalPERS employers combined, and satisfies all other CalPERS annuitant requirements. No Assigned Individual, regardless of CalPERS membership at the time the labor is provided, may exceed 1,000 hours in a fiscal year (July 1 to June 30).”

5. Integration. This First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this First Amendment. This First Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Consultant shall perform all duties, obligations and conditions required under the Agreement.

6. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this First Amendment and the Agreement, the provisions of this First Amendment shall control in all respects.

7. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to be construed against either party.

24PW060 First Amendment to Agreement Between City of Vallejo and Ghirardelli Associates, Inc. Page 3 of 7 (Revised 01.2019)

8. Counterparts. This First Amendment may be executed by the parties in one or more counterparts, all of which collectively shall constitute one document and agreement.

9. Authority. The person signing this First Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this First Amendment on behalf of Consultant.

(SIGNATURES ARE ON THE FOLLOWING PAGE)

24PW060 First Amendment to Agreement Between City of Vallejo and Ghirardelli Associates, Inc. Page 4 of 7 (Revised 01.2019)
IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.

GHIRARDELLI ASSOCIATES, INC.,
a California corporation

BY:

Raewyn Lelo-Butcher
Executive Vice President

DATE:

(City Seal)

CITY OF VALLEJO,
a municipal corporation

BY:

Andrew Murray
City Manager

DATE:

ATTEST:

Dawn G. Abrahamson
City Clerk

APPROVED AS TO CONTENT:

Oscar Alcantar
Interim Public Works Director

APPROVED AS TO FORM:

Veronica A. F. Nebb
City Attorney

APPROVED AS TO INSURANCE:

Armond Sarkis
Risk Manager

24PW060 First Amendment to Agreement Between City of Vallejo and Ghirardelli Associates, Inc. Page 5 of 7 (Revised 01.2019)

EXHIBIT B

COMPENSATION

1. Consultant’s Compensation.

A. Services: City agrees to pay Consultant, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, for a total not to exceed One Million Five Hundred Thousand Dollars and Zero Cents [$1,500,000.00].

Consultant shall notify City in writing no later than thirty (30) days prior to the estimated date when Consultant will have billed City the maximum payment amount permitted under this Agreement, and Consultant shall provide City with an estimate of the additional compensation required to complete the project.

B. Additional Services:

1. Additional Services are those services related to the scope of Services of Consultant as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.

2. Consultant’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees' appropriate billable hourly rate as established below. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual Agreement between City and Consultant, compensation to Consultant shall not exceed the fixed fee amount.

2. Appropriate Billable Hourly Rates for Services and Additional Services.

Consultant’s billable hourly rates shall be as listed in Attachment 1 of Exhibit B, attached hereto and incorporated herein by this reference. Current rates for each task/project will be defined in each Statement of Work.

Rate Increases: Upon approval of City, Consultant shall be permitted to increase rates to adjust for cost of living wage increases at the beginning of the fiscal year or as agreed upon by City and Consultant. No price increases may be implemented without prior written approval of City. Requests for price increases must be made a minimum of ninety (90) days prior to the proposed effective date of the rate increase. To request a price increase, Consultant must submit a letter with an itemized list showing revised prices by line item. If City approves the price increase, Consultant shall be notified in writing, no price increase will be effective until Consultant receives this notice.

24PW060 First Amendment to Agreement Between City of Vallejo and Ghirardelli Associates, Inc. Page 6 of 7 (Revised 01.2019)

3. Consultant’s Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Consultant for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.

4. Payments to Consultant.

A. Payments to Consultant shall be made within a reasonable time after receipt of Consultant’s invoice, said payments to be made in proportion to services performed.

Consultant may request payment on a monthly basis. Consultant shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.

B. All invoices submitted by Consultant shall contain the following information:

1. Description of services billed under this invoice

2. Date of Invoice Issuance

3. Sequential Invoice Number

4. City’s Purchase Order Number (if issued)

5. Amount of this Invoice (Itemize all Reimbursable Expenses”)

6. Total Billed to Date

C. Items shall be separated into Services and Reimbursable Expenses. Billings that do not conform to the format outlined above shall be returned to Consultant for correction.

City shall not be responsible for delays in payment to Consultant resulting from Consultant’s failure to comply with the invoice format described above.

D. Invoices, account statements and payment inquiries shall be emailed to :

[email protected]

5. Accounting Records of Consultant. Consultant shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Consultant’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Consultant’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Consultant shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty four (24) hours’ notice.

The obligations of Consultant under this section shall survive this Agreement.

6. Taxes. Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

7. Taxpayer Identification Number. Consultant shall provide City with Consultant’s

24PW060 First Amendment to Agreement Between City of Vallejo and Ghirardelli Associates, Inc. Page 7 of 7 (Revised 01.2019)
complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

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D e s c r i p t i o n o f P r o p o s e d P u r c h a s e :

T h i s i s f o r o n c a l l p r o j e c t m a n a g e m e n t ( f e d e r a l ) s e r v i c e s . 5 f i r m s w i l l b e a w a r d e d s e p a r a t e c o n t r a c t s f o r t h i s c a t e g o r y . R F Q w a s r e l e a s e d e a r l y 2 0 2 3 , c o n t r a c t s w i l l b e a w a r d e d S e p t e m b e r 2 0 2 3 I h a v e r e v i e w e d t h e c i t y -w i d e c o n t r a c t s , e x p e n d i t u r e a n d e n c u m b r a n c e r e p o r t s t o c o m p l y w i t h t h e V M C .

I t i s a n e x i s t i n g v e n d o r a n d I a m w o r k i n g t o t a k e a n a c t i o n t o t h e C i t y C o u n c i l b e c a u s e i t w i l l e x c e e d t h e C i t y - w i d e c a p o f $ 1 0 0 , 0 0 0 i n a s i n g l e F Y .

C o m p e t i t i v e P r o c e s s : I h a v e c o m p l e t e d a C o m p e t i t i v e P r o p o s a l P r o c e s s f o r S e r v i c e s W i n n i n g Q u o t e U p l o a d e d : Y e s

E x p l a n a t i o n f o r V e n d o r S e l e c t i o n :

V e n d o r w a s e v a l u a t e d a n d d e e m e d t o p o s s e s s a l l t h e r e q u e s t e d a r e a s o f e x p e r t i s e , h a v e r e c e n t e x p e r i e n c e h a n d l i n g o n c a l l s e r v i c e s f o r m u n i c i p a l i t i e s , a r e a v a i l a b l e t o c o m m e n c e s e r v i c e s i m m e d i a t e l y , a n d h a v e r e s o u r c e s a n d s t a f f i n g t o c o m p l e t e a s s i g n m e n t s o n a t i m e l y b a s i s .

U p l o a d e d d o c u m e n t s a v a i l a b l e f o r r e v i e w h t t p s : / / b i t . l y / v P r e R e q s .

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D e p a r t m e n t C o m m e n t

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D i g i t a l l y s i g n e d b y B r i s a L o n g D N : c n = B r i s a L o n g , o = C i t y o f V a l l e j o , o u = P u b l i c W o r k s , e m a i l = b r i s a . l o n g @ c i t y o f v a l l e j o . n e t , c = U S D a t e : 2 0 2 3 . 0 9 . 2 2 1 4 : 0 2 : 5 5 - 0 7 ' 0 0 ' D i g i t a l l y s i g n e d b y M e l i s s a L . T i g b a o D N : c n = M e l i s s a L . T i g b a o , o , o u , e m a i l = m e l i s s a . t i g b a o @ c i t y o f v a l l e j o . n e t , c = U S D a t e : 2 0 2 3 . 0 9 . 2 4 2 0 : 2 6 : 1 8 - 0 7 ' 0 0 '

D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 1 o f 1 1

C O N S U L T A N T A N D P R O F E S S I O N A L S E R V I C E S A G R E E M E N T

T h i s C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ( " A g r e e m e n t " ) i s m a d e a t V a l l e j o , C a l i f o r n i a , d a t e d f o r r e f e r e n c e t h i s 2 7 t h d a y o f S e p t e m b e r 2 0 2 3 , b y a n d b e t w e e n t h e C i t y o f V a l l e j o , a m u n i c i p a l c o r p o r a t i o n ( " C i t y " ) , a n d G h i r a r d e l l i A s s o c i a t e s , I n c . , a C a l i f o r n i a co r p o r a t i o n , h e r e i n a f t e r r e f e r r e d t o a s “ C o n s u l t a n t ” , w h o a g r e e a s f o l l o w s :

1 . S e r v i c e s . S u b j e c t t o t h e t e r m s a n d c o n d i t i o n s s e t f o r t h i n t h i s A g r e e m e n t , C o n s u l t a n t s h a l l p r o v i d e t h e C i t y p r o f e s s i o n a l s e r v i c e s a s s p e c i f i e d i n E x h i b i t A , e n t i t l e d “ S c o p e o f W o r k . ”

2 . P a y m e n t . C i t y s h a l l p a y C o n s u l t a n t f o r s e r v i c e s r e n d e r e d p u r s u a n t t o t h i s A g r e e m e n t a t t h e t i m e s a n d i n t h e m a n n e r s e t f o r t h i n E x h i b i t B , e n t i t l e d “ C o m p e n s a t i o n . ” T h e p a y m e n t s s p e c i f i e d i n E x h i b i t B s h a l l b e t h e o n l y p a y m e n t s t o b e m a d e t o C o n s u l t a n t f o r s e r v i c e s r e n d e r e d p u r s u a n t t o t h i s A g r e e m e n t .

3 . F a c i l i t i e s a n d E q u i p m e n t . C o n s u l t a n t s h a l l , a t i t s s o l e c o s t a n d e x p e n s e , f u r n i s h a l l f a c i l i t i e s a n d e q u i p m e n t w h i c h m a y b e r e q u i r e d f o r f u r n i s h i n g s e r v i c e s p u r s u a n t t o t h i s A g r e e m e n t .

4 . I n d e m n i f i c a t i o n . C o n s u l t a n t s h a l l i n d e m n i f y , h o l d h a r m l e s s , a n d d e f e n d C i t y , i t s o f f i c e r s , o f f i c i a l s , d i r e c t o r s , e m p l o y e e s , a g e n t s , v o l u n t e e r s a n d a f f i l i a t e s a n d e a c h o f t h e m f r o m a n y a n d a l l c l a i m s , d e m a n d s , c a u s e s o f a c t i o n , d a m a g e s , c o s t s , e x p e n s e s , a c t u a l a t t o r n e y ’ s f e e s , c o n s u l t a n t ’ s f e e s , e x p e r t f e e s , l o s s e s o r l i a b i l i t y , i n l a w o r i n e q u i t y , o f e v e r y k i n d a n d n a t u r e w h a t s o e v e r a r i s i n g o u t o f o r i n c o n n e c t i o n w i t h C o n s u l t a n t ’ s o p e r a t i o n s , o r a n y s u b c o n t r a c t o r ’ s o p e r a t i o n s , t o b e p e r f o r m e d u n d e r t h i s a g r e e m e n t f o r C o n s u l t a n t ’ s o r s u b c o n t r a c t o r ’ s t o r t n e g l i g e n c e i n c l u d i n g a c t i v e o r p a s s i v e , o r s t r i c t n e g l i g e n c e , i n c l u d i n g b u t n o t l i m i t e d t o p e r s o n a l i n j u r y i n c l u d i n g , b u t n o t l i m i t e d t o b o d i l y i n j u r y , e m o t i o n a l i n j u r y , s i c k n e s s o r d i s e a s e , o r d e a t h t o p e r s o n s a n d / o r d a m a g e t o p r o p e r t y o f a n y o n e , i n c l u d i n g l o s s o f u s e t h e r e o f , c a u s e d o r a l l e g e d t o b e c a u s e d b y a n y a c t o r o m i s s i o n o f C o n s u l t a n t , o r a n y s u b c o n t r a c t o r , o r a n y o n e d i r e c t l y o r i n d i r e c t l y e m p l o y e d b y a n y o f t h e m o r a n y o n e f o r t h e f u l l p e r i o d o f t i m e a l l o w e d b y t h e l a w , r e g a r d l e s s t o a n y l i m i t a t i o n b y i n s u r a n c e , w i t h t h e e x c e p t i o n o f t h e s o l e n e g l i g e n c e o r w i l l f u l m i s c o n d u c t o f t h e C i t y .

T h e p r o v i s i o n s o f t h i s s e c t i o n s h a l l s u r v i v e t h e e x p i r a t i o n o r t e r m i n a t i o n o f t h i s A g r e e m e n t .

D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 2 o f 1 1 5 . I n s u r a n c e R e q u i r e m e n t s . C o n s u l t a n t a g r e e s t o c o m p l y w i t h a l l o f t h e I n s u r a n c e R e q u i r e m e n t s s e t f o r t h i n E x h i b i t C , e n t i t l e d “ I n s u r a n c e R e q u i r e m e n t s f o r C o n s u l t a n t . ” F a i l u r e t o m a i n t a i n r e q u i r e d i n s u r a n c e a t a l l t i m e s s h a l l c o n s t i t u t e a d e f a u l t a n d m a t e r i a l b r e a c h .

6 . A c c i d e n t R e p o r t s . C o n s u l t a n t s h a l l i m m e d i a t e l y r e p o r t ( a s s o o n a s f e a s i b l e , b u t n o t m o r e t h a n 2 4 h o u r s ) t o t h e C i t y R i s k M a n a g e r a n y a c c i d e n t o r o t h e r o c c u r r e n c e c a u s i n g i n j u r y t o p e r s o n s o r p r o p e r t y d u r i n g t h e p e r f o r m a n c e o f t h i s A g r e e m e n t . T h e r e p o r t s h a l l b e m a d e i n w r i t i n g a n d s h a l l i n c l u d e , a t a m i n i m u m : ( a ) t h e n a m e s , a d d r e s s e s , a n d t e l e p h o n e n u m b e r s o f t h e p e r s o n s i n v o l v e d , ( b ) t h e n a m e s , a d d r e s s e s , a n d t e l e p h o n e n u m b e r s o f a n y k n o w n w i t n e s s e s , ( c ) t h e d a t e , t i m e , a n d d e s c r i p t i o n o f t h e a c c i d e n t o r o t h e r o c c u r r e n c e .

7 . C o n f l i c t o f I n t e r e s t . C o n s u l t a n t w a r r a n t s a n d r e p r e s e n t s t h a t t o t h e b e s t o f i t s k n o w l e d g e , t h e r e e x i s t s n o a c t u a l o r p o t e n t i a l c o n f l i c t b e t w e e n C o n s u l t a n t ’ s f a m i l y , b u s i n e s s , r e a l p r o p e r t y o r f i n a n c i a l i n t e r e s t s a n d t h e s e r v i c e s t o b e p r o v i d e d u n d e r t h i s A g r e e m e n t . C o n s u l t a n t s h a l l c o m p l y w i t h t h e C i t y o f V a l l e j o C o n f l i c t o f I n t e r e s t C o d e a n d n o t e n t e r i n t o a n y c o n t r a c t o r a g r e e m e n t d u r i n g t h e p e r f o r m a n c e o f t h i s A g r e e m e n t w h i c h w i l l c r e a t e a c o n f l i c t o f i n t e r e s t w i t h i t s d u t i e s t o C i t y u n d e r t h i s A g r e e m e n t . I n t h e e v e n t o f a c h a n g e i n C o n s u l t a n t ’ s f a m i l y , b u s i n e s s , r e a l p r o p e r t y , o r f i n a n c i a l i n t e r e s t s o c c u r s d u r i n g t h e t e r m o f t h i s A g r e e m e n t t h a t c r e a t e s a n a c t u a l o r p o t e n t i a l c o n f l i c t o f i n t e r e s t , t h e n C o n s u l t a n t s h a l l d i s c l o s e s u c h c o n f l i c t i n w r i t i n g t o C i t y . E v e r y i n d i v i d u a l w h o p e r f o r m s s e r v i c e s o n b e h a l f o f C o n s u l t a n t p u r s u a n t t o t h i s A g r e e m e n t m u s t f i l e a f u l l S t a t e m e n t o f E c o n o m i c I n t e r e s t s ( a l s o k n o w n a s F o r m 7 0 0 ) w i t h t h e C i t y C l e r k i f t h e w o r k o f t h e i n d i v i d u a l i n v o l v e s m a k i n g a g o v e r n m e n t a l d e c i s i o n w h e t h e r t o i s s u e , d e n y , s u s p e n d , o r r e v o k e a n y p e r m i t , l i c e n s e , a p p l i c a t i o n , c e r t i f i c a t e , a p p r o v a l , o r d e r , o r s i m i l a r a u t h o r i z a t i o n o r e n t i t l e m e n t ; a u t h o r i z e s t h e C i t y t o e n t e r i n t o , m o d i f y , o r r e n e w a c o n t r a c t ; g r a n t s C i t y a p p r o v a l o f s p e c i f i c a t i o n s f o r a c o n t r a c t ; a d o p t s o r a p p r o v e s f o r t h e C i t y a n y p o l i c y , s t a n d a r d o r g u i d e l i n e ; l o b b i e s o n b e h a l f o f t h e C i t y , o r p e r f o r m s t h e s a m e o r s u b s t a n t i a l l y a l l t h e s a m e d u t i e s f o r t h e C i t y t h a t w o u l d o t h e r w i s e b e p e r f o r m e d b y a n i n d i v i d u a l h o l d i n g a p o s i t i o n s p e c i f i e d i n t h e C i t y ’ s C o n f l i c t o f I n t e r e s t C o d e .

8 . I n d e p e n d e n t C o n t r a c t o r . C o n s u l t a n t i s a n i n d e p e n d e n t c o n t r a c t o r .

N e i t h e r C o n s u l t a n t n o r a n y o f C o n s u l t a n t ’ s o f f i c e r s , e m p l o y e e s , a g e n t s , o r s u b c o n t r a c t o r s , i f a n y , i s a n e m p l o y e e o f C i t y b y v i r t u e o f t h i s A g r e e m e n t o r p e r f o r m a n c e o f a n y s e r v i c e s p u r s u a n t t o t h i s A g r e e m e n t . C i t y s h a l l h a v e t h e r i g h t t o c o n t r o l C o n s u l t a n t o n l y i n s o f a r a s t h e r e s u l t s o f C o n s u l t a n t ’ s s e r v i c e s r e n d e r e d p u r s u a n t t o t h i s A g r e e m e n t ; h o w e v e r , C i t y s h a l l n o t h a v e t h e r i g h t t o c o n t r o l t h e m e a n s b y w h i c h C o n s u l t a n t a c c o m p l i s h e s s e r v i c e s p u r s u a n t t o t h i s A g r e e m e n t .

9 . L i c e n se s , P e r m i t s , E t c . C o n s u l t a n t r e p r e s e n t s a n d w a r r a n t s t o C i t y t h a t a l l c o n s u l t a n t s e r v i c e s s h a l l b e p r o v i d e d b y a p e r s o n o r p e r s o n s d u l y l i c e n s e d b y t h e S t a t e o f C a l i f o r n i a t o p r o v i d e t h e t y p e o f s e r v i c e s t o b e p e r f o r m e d u n d e r t h i s A g r e e m e n t a n d t h a t C o n s u l t a n t h a s a l l t h e p D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B e r m i t s , q u a l i f i c a t i o n s a n d a p p r o v a l s o f

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 3 o f 1 1 w h a t s o e v e r n a t u r e w h i c h a r e l e g a l l y r e q u i r e d f o r C o n s u l t a n t t o p r a c t i c e i t s p r o f e s s i o n . C o n s u l t a n t r e p r e s e n t s a n d w a r r a n t s t o C i t y t h a t i t s h a l l , a t i t s s o l e c o s t a n d e x p e n s e , k e e p i n e f f e c t a t a l l t i m e s d u r i n g t h e t e r m o f t h i s A g r e e m e n t a n y l i c e n s e s , p e r m i t s , a n d a p p r o v a l s w h i c h a r e l e g a l l y r e q u i r e d f o r C o n s u l t a n t t o p r a c t i c e i t s p r o f e s s i o n .

1 0 . B u s i n e s s L i c e n s e . C o n s u l t a n t , a n d i t s s u b c o n t r a c t o r s , h a s o b t a i n e d o r a g r e e s t o a p p l y p r i o r t o p e r f o r m i n g a n y s e r v i c e s u n d e r t h i s A g r e e m e n t t o C i t y ’ s F i n a n c e D e p a r t m e n t f o r a b u s i n e s s l i c e n s e , p a y t h e a p p l i c a b l e b u s i n e s s l i c e n s e t a x a n d m a i n t a i n s a i d b u s i n e s s l i c e n s e d u r i n g t h e t e r m o f t h i s A g r e e m e n t . T h e f a i l u r e t o o b t a i n s u c h l i c e n s e s h a l l b e a m a t e r i a l b r e a c h o f t h i s A g r e e m e n t a n d g r o u n d s f o r t e r m i n a t i o n b y C i t y . N o p a y m e n t s s h a l l b e m a d e t o C o n s u l t a n t u n t i l s u c h b u s i n e s s l i c e n s e ( s ) h a s b e e n o b t a i n e d .

1 1 . S t a n d a r d o f P e r f o r m a n c e . C o n s u l t a n t s h a l l p r o v i d e p r o d u c t s a n d p e r f o r m a l l s e r v i c e s r e q u i r e d p u r s u a n t t o t h i s A g r e e m e n t i n a c c o r d a n c e w i t h g e n e r a l l y a c c e p t e d p r o f e s s i o n a l p r a c t i c e s a n d p r i n c i p l e s a n d i n a m a n n e r c o n s i s t e n t w i t h t h e l e v e l o f c a r e a n d s k i l l o r d i n a r i l y e x e r c i s e d u n d e r s i m i l a r c o n d i t i o n s b y a m e m b e r o f C o n s u l t a n t ’ s p r o f e s s i o n c u r r e n t l y p r a c t i c i n g i n C a l i f o r n i a .

C o n s u l t a n t i s r e s p o n s i b l e f o r m a k i n g a n i n d e p e n d e n t e v a l u a t i o n a n d j u d g m e n t o f a l l c o n d i t i o n s a f f e c t i n g p e r f o r m a n c e o f t h e w o r k , i n c l u d i n g w i t h o u t l i m i t a t i o n a p p l i c a b l e f e d e r a l , s t a t e , a n d l o c a l l a w s a n d r e g u l a t i o n s , a n d a l l o t h e r c o n t i n g e n c i e s o r c o n s i d e r a t i o n s .

C o n s u l t a n t ’ s r e s p o n s i b i l i t i e s u n d e r t h i s s e c t i o n s h a l l n o t b e d e l e g a t e d . C o n s u l t a n t s h a l l b e r e s p o n s i b l e t o C i t y f o r a c t s , e r r o r s , o r o m i s s i o n s o f C o n s u l t a n t ’ s s u b c o n t r a c t o r s .

C o n s u l t a n t i s r e s p o n s i b l e f o r m a k i n g a n i n d e p e n d e n t e v a l u a t i o n a n d j u d g m e n t o f a l l c o n d i t i o n s a f f e c t i n g p e r f o r m a n c e o f t h e w o r k a n d s h a l l p r e p a r e p l a n s , r e p o r t s , a n d / o r o t h e r w o r k p r o d u c t s i n s u c h a w a y t h a t a d d i t i o n a l c o s t s w i l l n o t b e i n c u r r e d b e y o n d a p r o j e c t b u d g e t a p p r o v e d o r a m e n d e d b y t h e C i t y M a n a g e r o r h i s o r h e r d e s i g n e e .

W h e n e v e r t h e s c o p e o f w o r k r e q u i r e s o r p e r m i t s r e v i e w , a p p r o v a l , c o n d i t i o n a l a p p r o v a l o r d i s a p p r o v a l b y C i t y , i t i s u n d e r s t o o d t h a t s u c h r e v i e w , a p p r o v a l , c o n d i t i o n a l a p p r o v a l o r d i s a p p r o v a l i s s o l e l y f o r t h e p u r p o s e s o f a d m i n i s t e r i n g t h i s A g r e e m e n t a n d d e t e r m i n i n g w h e t h e r t h e C o n s u l t a n t i s e n t i t l e d t o p a y m e n t f o r s u c h w o r k , a n d n o t b e c o n s t r u e d a s a w a i v e r o f a n y b r e a c h o r a c c e p t a n c e b y t h e C i t y o f a n y r e s p o n s i b i l i t y , p r o f e s s i o n a l o r o t h e r w i s e , f o r t h e w o r k , a n d s h a l l n o t r e l i e v e t h e C o n s u l t a n t o f r e s p o n s i b i l i t y f o r c o m p l y i n g w i t h t h e s t a n d a r d o f p e r f o r m a n c e o r l a w s , r e g u l a t i o n s , i n d u s t r y s t a n d a r d s , o r f r o m l i a b i l i t y f o r d a m a g e s c a u s e d b y n e g l i g e n t a c t s , e r r o r s , o m i s s i o n s , n o n c o m p l i a n c e w i t h i n d u s t r y s t a n d a r d s , o r t h e w i l l f u l m i s c o n d u c t o f C o n s u l t a n t .

D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 4 o f 1 1

1 2 . F o r c e M a j e u r e . N e i t h e r p a r t y s h a l l b e c o n s i d e r e d i n d e f a u l t o f t h i s A g r e e m e n t t o t h e e x t e n t p e r f o r m a n c e s a r e p r e v e n t e d o r d e l a y e d b y c a u s e s o r c i r c u m s t a n c e s b e y o n d e i t h e r p a r t y ’ s r e a s o n a b l e c o n t r o l , s u c h a s w a r , r i o t s , s t r i k e s , l o c k o u t s , w o r k s l o w d o w n o r s t o p p a g e , a c t s o f G o d , s u c h a s f l o o d s o r e a r t h q u a k e s , a n d e l e c t r i c a l b l a c k o u t s o r b r o w n o u t s .

I n t h e e v e n t t h a t t h e C o n s u l t a n t i s u n a b l e t o m e e t t h e c o m p l e t i o n d a t e o r s c h e d u l e o f s e r v i c e s , C o n s u l t a n t s h a l l i m m e d i a t e l y i n f o r m t h e C i t y R e p r e s e n t a t i v e o f t h i s i n w r i t i n g . I f a d d i t i o n a l t i m e i s r e q u i r e d t o p e r f o r m t h e w o r k , t h e C i t y R e p r e s e n t a t i v e m a y a d j u s t t h e s c h e d u l e .

1 3 . T i m e i s o f t h e E s s e n c e . T i m e i s o f t h e e s s e n c e i n t h i s A g r e e m e n t .

A n y r e f e r e n c e t o d a y s m e a n s c a l e n d a r d a y s , u n l e s s o t h e r w i s e s p e c i f i c a l l y s t a t e d .

1 4 . P e r s o n n e l . C o n s u l t a n t a g r e e s t o a s s i g n o n l y c o m p e t e n t p e r s o n n e l a c c o r d i n g t o t h e r e a s o n a b l e a n d c u s t o m a r y s t a n d a r d s o f t r a i n i n g a n d e x p e r i e n c e i n t h e r e l e v a n t f i e l d t o p e r f o r m s e r v i c e s u n d e r t h i s A g r e e m e n t . F a i l u r e t o a s s i g n s u c h c o m p e t e n t p e r s o n n e l s h a l l c o n s t i t u t e g r o u n d s f o r t e r m i n a t i o n o f t h i s A g r e e m e n t .

T h e p a y m e n t m a d e t o C o n s u l t a n t p u r s u a n t t o t h i s A g r e e m e n t s h a l l b e t h e f u l l a n d c o m p l e t e c o m p e n s a t i o n t o w h i c h C o n s u l t a n t a n d C o n s u l t a n t ’ s o f f i c e r s , e m p l o y e e s , a g e n t s , a n d s u b c o n t r a c t o r s a r e e n t i t l e d f o r p e r f o r m a n c e o f a n y w o r k u n d e r t h i s A g r e e m e n t . N e i t h e r C o n s u l t a n t n o r C o n s u l t a n t ’ s o f f i c e r s o r e m p l o y e e s a r e e n t i t l e d t o a n y s a l a r y o r w a g e s , o r r e t i r e m e n t , h e a l t h , l e a v e o r o t h e r f r i n g e b e n e f i t s a p p l i c a b l e t o e m p l o y e e s o f t h e C i t y . T h e C i t y w i l l n o t m a k e a n y f e d e r a l o r s t a t e t a x w i t h h o l d i n g s o n b e h a l f o f C o n s u l t a n t . T h e C i t y s h a l l n o t b e r e q u i r e d t o p a y a n y w o r k e r s ' c o m p e n s a t i o n i n s u r a n c e o n b e h a l f o f C o n s u l t a n t .

C o n s u l t a n t s h a l l p a y , w h e n a n d a s d u e , a n y a n d a l l t a x e s i n c u r r e d a s a r e s u l t o f C o n s u l t a n t ’ s c o m p e n s a t i o n h e r e u n d e r , i n c l u d i n g e s t i m a t e d t a x e s , a n d s h a l l p r o v i d e C i t y w i t h p r o o f o f s u c h p a y m e n t s u p o n r e q u e s t .

1 5 . C o n s u l t a n t N o t A g e n t . E x c e p t a s a u t h o r i z e d u n d e r t h i s A g r e e m e n t o r a s C i t y m a y a u t h o r i z e i n a l e t t e r o f a u t h o r i z a t i o n s i g n e d b y t h e C i t y M a n a g e r o r h i s o r h e r d e s i g n e e , C o n s u l t a n t s h a l l h a v e n o a u t h o r i t y , e x p r e s s o r i m p l i e d t o a c t o n b e h a l f o f C i t y i n a n y c a p a c i t y w h a t s o e v e r a s a n a g e n t . C o n s u l t a n t s h a l l h a v e n o a u t h o r i t y , e x p r e s s o r i m p l i e d , u n d e r t h i s A g r e e m e n t , t o b i n d C i t y t o a n y o b l i g a t i o n w h a t s o e v e r .

1 6 . T e r m . T h e t e r m o f t h i s A g r e e m e n t s h a l l c o m m e n c e o n S e p t e m b e r 2 7 , 2 0 2 3 a n d s h a l l c o n t i n u e i n f u l l f o r c e a n d e f f e c t u n t i l J u n e 3 0 , 2 0 2 6 .

C i t y s h a l l , a t i t s d i s c r e t i o n , h a v e t h e r i g h t t o e x t e n d t h e t e r m o f t h i s A g r e e m e n t , i n D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B i n t e r v a l s o f o n e y e a r , b y w r i t t e n n o t i c e t o C o n s u l t a n t . T h e t o t a l d u r a t i o n o f t h i s

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 5 o f 1 1 A g r e e m e n t , i n c l u d i n g t h e e x e r c i s e o f a n y o p t i o n s u n d e r t h i s s e c t i o n , s h a l l n o t e x t e n d p a s t J u n e 3 0 , 2 0 2 8 .

I f t h e t e r m o f t h i s A g r e e m e n t e x t e n d s i n t o f i s c a l y e a r s s u b s e q u e n t t o t h a t i n w h i c h i t i s a p p r o v e d , s u c h c o n t i n u a t i o n o f t h e A g r e e m e n t i s c o n t i n g e n t o n t h e a p p r o p r i a t i o n o f f u n d s f o r s u c h p u r p o s e b y t h e C i t y C o u n c i l o f t h e C i t y o f V a l l e j o .

I f f u n d s t o e f f e c t s u c h c o n t i n u e d p a y m e n t a r e n o t a p p r o p r i a t e d , C o n s u l t a n t a g r e e s t o t e r m i n a t e a n y s e r v i c e s s u p p l i e d t o C i t y o f V a l l e j o u n d e r t h i s A g r e e m e n t , a n d r e l i e v e C i t y o f a n y f u r t h e r o b l i g a t i o n t h e r e f o r e .

1 7 . T e r m i n a t i o n o r A b a n d o n m e n t b y C i t y . T h e C i t y h a s t h e r i g h t , a t a n y t i m e a n d i n i t s s o l e d i s c r e t i o n , t o i m m e d i a t e l y t e r m i n a t e o r a b a n d o n a n y p o r t i o n o r a l l o f t h e s e r v i c e s t o b e p r o v i d e d u n d e r t h i s A g r e e m e n t b y g i v i n g n o t i c e t o C o n s u l t a n t . U p o n r e c e i p t o f a n o t i c e o f t e r m i n a t i o n , C o n s u l t a n t s h a l l p e r f o r m n o f u r t h e r w o r k e x c e p t a s s p e c i f i e d i n t h e n o t i c e . B e f o r e t h e d a t e o f t e r m i n a t i o n , C o n s u l t a n t s h a l l d e l i v e r t o C i t y a l l C i t y r e c o r d s a n d d o c u m e n t s , a l l w o r k p r o d u c t , w h e t h e r c o m p l e t e d o r n o t , a s o f t h e d a t e o f t e r m i n a t i o n a n d n o t o t h e r w i s e p r e v i o u s l y d e l i v e r e d .

T h e C i t y s h a l l p a y C o n s u l t a n t f o r s e r v i c e s p e r f o r m e d i n a c c o r d a n c e w i t h t h i s A g r e e m e n t b e f o r e t h e d a t e o f t e r m i n a t i o n . I f t h i s c o n t r a c t p r o v i d e s f o r p a y m e n t o f a l u m p s u m f o r a l l s e r v i c e s o r b y t a s k a n d t e r m i n a t i o n o c c u r s b e f o r e c o m p l e t i o n o f t h e w o r k o r a n y d e f i n e d t a s k w h i c h a c c o r d i n g t o t h e p e r f o r m a n c e s c h e d u l e w a s c o m m e n c e d b e f o r e t h e n o t i c e o f t e r m i n a t i o n , t h e f e e f o r s e r v i c e s p e r f o r m e d s h a l l b e b a s e d o n a n a m o u n t m u t u a l l y a g r e e d t o b y C i t y a n d C o n s u l t a n t f o r t h e p o r t i o n o f w o r k c o m p l e t e d i n c o n f o r m a n c e w i t h t h i s A g r e e m e n t b e f o r e t h e d a t e o f t e r m i n a t i o n . I n a d d i t i o n , t h e C i t y w i l l r e i m b u r s e C o n s u l t a n t f o r a u t h o r i z e d e x p e n s e s i n c u r r e d a n d n o t p r e v i o u s l y r e i m b u r s e d . T h e C i t y s h a l l n o t b e l i a b l e f o r a n y f e e s o r c o s t s a s s o c i a t e d f o r t h e t e r m i n a t i o n o r a b a n d o n m e n t e x c e p t f o r t h e f e e s , a n d r e i m b u r s e m e n t o f a u t h o r i z e d e x p e n s e s , p a y a b l e p u r s u a n t t o t h i s s e c t i o n .

1 8 . P r o d u c t s o f C o n s u l t i n g S e r v i c e s . T h e w o r k p r o d u c t , i n c l u d i n g w i t h o u t l i m i t a t i o n , a l l w r i t i n g s , w o r k s h e e t s , r e p o r t s , r e c o r d i n g s , d r a w i n g s , f i l e s , d e t a i l e d c a l c u l a t i o n s a n d o t h e r w o r k p r o d u c t s , w h e t h e r c o m p l e t e o r i n c o m p l e t e , o f C o n s u l t a n t r e s u l t i n g f r o m s e r v i c e s r e n d e r e d p u r s u a n t t o t h i s A g r e e m e n t , s h a l l b e c o m e t h e p r o p e r t y o f C i t y . C o n s u l t a n t a g r e e s t h a t a l l c o p y r i g h t s w h i c h a r i s e f r o m c r e a t i o n o f t h e w o r k u n d e r t h i s A g r e e m e n t s h a l l b e v e s t e d i n t h e C i t y a n d w a i v e s a n d r e l i n q u i s h e s a l l c l a i m s t o c o p y r i g h t o r o t h e r i n t e l l e c t u a l p r o p e r t y r i g h t s i n f a v o r o f t h e C i t y . C i t y a c k n o w l e d g e s t h a t i t s u s e o f t h e w o r k p r o d u c t i s l i m i t e d t o t h e p u r p o s e s c o n t e m p l a t e d b y t h e s c o p e o f w o r k a n d t h a t t h e C o n s u l t a n t m a k e s n o r e p r e s e n t a t i o n o f t h e s u i t a b i l i t y o f t h e w o r k p r o d u c t f o r u s e i n o r a p p l i c a t i o n t o c i r c u m s t a n c e s n o t c o n t e m p l a t e d b y t h e s c o p e o f w o r k .

D o c u m e n t s s u b m i t t e d t o t h e C i t y i n e l e c t r o n i c f o r m a t s h a l l b e f o r m a t t e d a c c o r d i n g t o s p e c i f i c a t i o n s p r o v i d e d b y t h e C i t y , o r i f n o t o t h e r w i s e s p e c i f i e d , i n M i c r o s o f t D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B W o r d , E x c e l , P o w e r P o i n t o r o t h e r M i c r o s o f t O f f i c e S u i t e ( 2 0 0 2 ) f o r m a t a s

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 6 o f 1 1 a p p r o p r i a t e f o r t h e p a r t i c u l a r w o r k p r o d u c t o r , i f d i r e c t e d b y t h e C i t y R e p r e s e n t a t i v e i n A d o b e A c r o b a t P D F f o r m a t .

1 9 . C o o p e r a t i o n b y C i t y . C i t y s h a l l , t o t h e e x t e n t r e a s o n a b l e a n d p r a c t i c a b l e , a s s i s t a n d c o o p e r a t e w i t h C o n s u l t a n t i n t h e p e r f o r m a n c e o f C o n s u l t a n t ’ s s e r v i c e s h e r e u n d e r .

2 0 . A s s i g n m e n t a n d S u b c o n t r a c t i n g . C o n s u l t a n t s h a l l n o t s u b c o n t r a c t , a s s i g n o r t r a n s f e r v o l u n t a r i l y o r i n v o l u n t a r i l y a n y o f i t s r i g h t s , d u t i e s o r o b l i g a t i o n u n d e r t h i s A g r e e m e n t w i t h o u t t h e e x p r e s s w r i t t e n c o n s e n t o f t h e C i t y M a n a g e r o r h i s o r h e r d e s i g n e e i n e a c h i n s t a n c e . A n y a t t e m p t e d o r p u r p o r t e d a s s i g n m e n t o f a n y r i g h t , d u t y o r o b l i g a t i o n u n d e r t h i s A g r e e m e n t w i t h o u t s a i d c o n s e n t s h a l l b e v o i d a n d o f n o e f f e c t .

I f s u b c o n t r a c t i n g o f w o r k i s p e r m i t t e d , C o n s u l t a n t s h a l l p a y i t s s u b c o n t r a c t o r w i t h i n t e n ( 1 0 ) d a y s o f r e c e i p t o f p a y m e n t b y C i t y f o r w o r k p e r f o r m e d b y a s u b c o n t r a c t o r a n d b i l l e d b y t h e C o n s u l t a n t . U s e o f t h e t e r m s u b c o n t r a c t o r i n a n y o t h e r p r o v i s i o n o f t h i s c o n t r a c t s h a l l n o t b e c o n s t r u e d t o i m p l y a u t h o r i z a t i o n f o r C o n s u l t a n t t o u s e s u b c o n t r a c t o r s f o r p e r f o r m a n c e o f a n y s e r v i c e u n d e r t h i s A g r e e m e n t .

T h e C i t y i s a n i n t e n d e d b e n e f i c i a r y o f a n y w o r k p e r f o r m e d b y C o n s u l t a n t ’ s s u b c o n t r a c t o r f o r p u r p o s e s o f e s t a b l i s h i n g a d u t y o f c a r e b e t w e e n t h e s u b c o n t r a c t o r a n d C i t y .

A n y s u b c o n t r a c t o r o r a s s i g n e e c o n s e n t e d t o b y C i t y s h a l l b e b o u n d b y a l l t e r m s a n d c o n d i t i o n s o f t h i s a g r e e m e n t a n d t h e s a m e s h a l l b e i n c o r p o r a t e d i n t o a n d m a d e a p a r t o f a n y a s s i g n m e n t o r s u b c o n t r a c t o r a g r e e m e n t .

2 1 . S u c c e s s o r s a n d A s s i g n s . A l l t e r m s , c o n d i t i o n s , a n d p r o v i s i o n s o f t h i s A g r e e m e n t s h a l l a p p l y t o a n d b i n d t h e r e s p e c t i v e h e i r s , e x e c u t o r s , a d m i n i s t r a t o r s , s u c c e s s o r s , a n d a s s i g n s o f t h e p a r t i e s . N o t h i n g i n t h i s s e c t i o n i s i n t e n d e d t o a f f e c t t h e l i m i t a t i o n o n a s s i g n m e n t .

2 2 . N o n -D i s c r i m i n a t i o n / F a i r E m p l o y m e n t P r a c t i c e s .

( a ) C o n s u l t a n t s h a l l n o t , b e c a u s e o f r a c e , r e l i g i o u s c r e e d , c o l o r , s e x , n a t i o n a l o r i g i n a l , a n c e s t r y , d i s a b i l i t y , m e d i c a l c o n d i t i o n , a g e , m a r i t a l s t a t u s o r s e x u a l o r i e n t a t i o n o f a n y p e r s o n , r e f u s e t o h i r e o r e m p l o y , o r t o b a r o r d i s c h a r g e f r o m e m p l o y m e n t , o r t o d i s c r i m i n a t e i n c o m p e n s a t i o n , o r i n t e r m s , c o n d i t i o n s o r p r i v i l e g e s a n y p e r s o n , a n d e v e r y e m p l o y e e w i l l r e c e i v e e q u a l o p p o r t u n i t y f o r e m p l o y m e n t a n d s h a l l b e g r a n t e d e q u a l t r e a t m e n t w i t h r e s p e c t t o c o m p e n s a t i o n , t e r m s , c o n d i t i o n s o r o t h e r p r i v i l e g e s o f e m p l o y m e n t , w i t h o u t r e g a r d t o h i s r a c e , r e l i g i o u s c r e e d , c o l o r , s e x , n a t i o n a l o r i g i n , a n c e s t r y , o r d i s a b i l i t y , m e d i c a l c o n d i t i o n , a g e , m a r i t a l s t a t u s o r s e x u a l o r i e n t a t i o n .

D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 7 o f 1 1 C o n s u l t a n t w a r r a n t s a n d r e p r e s e n t s i t i s a n e q u a l o p p o r t u n i t y e m p l o y e r a n d a g r e e s i t s h a l l n o t d i s c r i m i n a t e o n t h e b a s i s o f r a c e , r e l i g i o u s c r e e d , c o l o r , s e x , n a t i o n a l o r i g i n , a n c e s t r y , d i s a b i l i t y , m e d i c a l c o n d i t i o n , a g e , m a r i t a l s t a t u s o r s e x u a l o r i e n t a t i o n i n t h e s e l e c t i o n a n d r e t e n t i o n o f e m p l o y e e s , s u b c o n t r a c t o r s o r p r o c u r e m e n t o f m a t e r i a l s o r e q u i p m e n t .

I n a l l s o l i c i t a t i o n s e i t h e r b y c o m p e t i t i v e b i d d i n g o r n e g o t i a t i o n s m a d e b y C o n s u l t a n t f o r w o r k t o b e p e r f o r m e d u n d e r a n y s u b c o n t r a c t , i n c l u d i n g p r o c u r e m e n t o f m a t e r i a l s o r e q u i p m e n t , e a c h p o t e n t i a l s u b c o n t r a c t o r o r s u p p l i e r s h a l l b e n o t i f i e d b y C o n s u l t a n t o f C o n s u l t a n t ’ s o b l i g a t i o n u n d e r t h i s A g r e e m e n t r e l a t i v e t o n o n d i s c r i m i n a t i o n a n d f a i r e m p l o y m e n t p r a c t i c e s .

C o n s u l t a n t s h a l l i n c l u d e t h e a b o v e p r o v i s i o n s o f t h i s s e c t i o n i n e v e r y s u b c o n t r a c t , i n c l u d i n g p r o c u r e m e n t o f m a t e r i a l s o r e q u i p m e n t .

( b ) C o n s u l t a n t a g r e e s t o c o m p l y w i t h T i t l e V I I o f t h e C i v i l R i g h t s A c t o f 1 9 6 4 , a s a m e n d e d , t h e C a l i f o r n i a F a i r E m p l o y m e n t P r a c t i c e s A c t , t h e A m e r i c a n s w i t h D i s a b i l i t i e s A c t o f 1 9 9 0 , a n y o t h e r a p p l i c a b l e f e d e r a l a n d s t a t e l a w s a n d r e g u l a t i o n s a n d C i t y o r d i n a n c e s a n d r e g u l a t i o n s h e r e i n a f t e r e n a c t e d .

2 3 . N o t i c e s . A l l n o t i c e s o r i n s t r u m e n t s r e q u i r e d t o b e g i v e n o r d e l i v e r e d b y l a w o r t h i s A g r e e m e n t s h a l l b e i n w r i t i n g a n d s h a l l b e e f f e c t i v e u p o n r e c e i p t t h e r e o f a n d s h a l l b e b y p e r s o n a l s e r v i c e o r d e l i v e r e d b y d e p o s i t i n g t h e s a m e i n a n y U n i t e d S t a t e s P o s t O f f i c e , r e g i s t e r e d o r c e r t i f i e d m a i l , p o s t a g e p r e p a i d , a d d r e s s e d t o :

I f t o C i t y : M e l i s s a T i g b a o
P u b l i c W o r k s D i r e c t o r
C i t y o f V a l l e j o -P u b l i c W o r k s D e p a r t m e n t 5 5 5 S a n t a C l a r a S t r e e t
V a l l e j o , C A 9 4 5 9 0

I f t o C o n s u l t a n t : R a e w y n L e l o -B u t c h e r E x e c u t i v e V i c e P r e s i d e n t
G h i r a r d e l l i A s s o c i a t e s , I n c .
1 9 7 0 B r o a d w a y , S u i t e 1 2 2 0
O a k l a n d , C A 9 4 6 1 2

A n y p a r t y m a y c h a n g e i t s a d d r e s s f o r r e c e i v i n g n o t i c e s b y g i v i n g w r i t t e n n o t i c e o f s u c h c h a n g e t o t h e o t h e r p a r t y i n a c c o r d a n c e w i t h t h i s s e c t i o n .

R o u t i n e a d m i n i s t r a t i v e c o m m u n i c a t i o n s s h a l l b e m a d e p u r s u a n t t o s e c t i o n 1 o f E x h i b i t A .

2 4 . I n t e g r a t i o n C l a u s e . T h i s A g r e e m e n t , i n c l u d i n g a l l E x h i b i t s , c o n t a i n s D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B t h e e n t i r e a g r e e m e n t b e t w e e n t h e p a r t i e s a n d s u p e r s e d e s w h a t e v e r o r a l

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 8 o f 1 1 o r w r i t t e n u n d e r s t a n d i n g t h e y m a y h a v e h a d p r i o r t o t h e e x e c u t i o n o f t h i s A g r e e m e n t . T h i s A g r e e m e n t s h a l l n o t b e a m e n d e d o r m o d i f i e d e x c e p t b y a w r i t t e n a g r e e m e n t e x e c u t e d b y e a c h o f t h e p a r t i e s h e r e t o .

2 5 . S e v e r a b i l i t y C l a u s e . S h o u l d a n y p r o v i s i o n o f t h i s A g r e e m e n t e v e r b e d e e m e d t o b e l e g a l l y v o i d o r u n e n f o r c e a b l e , a l l r e m a i n i n g p r o v i s i o n s s h a l l s u r v i v e a n d b e e n f o r c e a b l e .

2 6 . L a w G o v e r n i n g . T h i s A g r e e m e n t s h a l l i n a l l r e s p e c t s b e g o v e r n e d b y t h e l a w o f t h e S t a t e o f C a l i f o r n i a w i t h o u t r e g a r d t o i t s c o n f l i c t s o f l a w r u l e s . L i t i g a t i o n a r i s i n g o u t o f o r c o n n e c t e d w i t h t h i s A g r e e m e n t s h a l l b e i n s t i t u t e d a n d m a i n t a i n e d i n t h e c o u r t s o f S o l a n o C o u n t y i n t h e S t a t e o f C a l i f o r n i a o r i n t h e U n i t e d S t a t e s D i s t r i c t C o u r t , E a s t e r n D i s t r i c t o f C a l i f o r n i a , S a c r a m e n t o , C a l i f o r n i a , a n d t h e p a r t i e s c o n s e n t t o j u r i s d i c t i o n o v e r t h e i r p e r s o n a n d o v e r t h e s u b j e c t m a t t e r o f a n y s u c h l i t i g a t i o n i n s u c h c o u r t s , a n d c o n s e n t t o s e r v i c e o f p r o c e s s i s s u e d b y s u c h c o u r t s .

2 7 . W a i v e r . W a i v e r b y e i t h e r p a r t y o f a n y d e f a u l t , b r e a c h o r c o n d i t i o n p r e c e d e n t s h a l l n o t b e c o n s t r u e d a s a w a i v e r o f a n y o t h e r d e f a u l t , b r e a c h o r c o n d i t i o n p r e c e d e n t o r a n y o t h e r r i g h t h e r e u n d e r .

2 8 . A m b i g u i t y . T h e p a r t i e s a c k n o w l e d g e t h a t t h i s i s a n e g o t i a t e d ag r e e m e n t , t h a t t h e y h a v e h a d t h e o p p o r t u n i t y t o h a v e t h i s A g r e e m e n t r e v i e w e d b y t h e i r r e s p e c t i v e l e g a l c o u n s e l , a n d t h a t t h e t e r m s a n d c o n d i t i o n s o f t h i s A g r e e m e n t a r e n o t t o b e c o n s t r u e d a g a i n s t a n y p a r t y o n t h e b a s i s o f s u c h p a r t y ' s d r a f t s m a n s h i p t h e r e o f .

2 9 . G e n d e r . A l l p r o n o u n s a n d a n y v a r i a t i o n s t h e r e o f s h a l l b e d e e m e d t o r e f e r t o t h e m a s c u l i n e , f e m i n i n e , n e u t e r , s i n g u l a r o r p l u r a l , a s t h e i d e n t i f i c a t i o n s o f t h e p e r s o n o r p e r s o n s , f i r m o r f i r m s , c o r p o r a t i o n o r c o r p o r a t i o n s m a y r e q u i r e .

3 0 . H e a d i n g s . T h e s e c t i o n h e a d i n g s c o n t a i n e d i n t h i s A g r e e m e n t a r e i n s e r t e d f o r c o n v e n i e n c e o n l y a n d s h a l l n o t a f f e c t i n a n y w a y t h e m e a n i n g o r i n t e r p r e t a t i o n o f t h i s A g r e e m e n t .

3 1 . C o m p l i a n c e w i t h L a w s . C o n s u l t a n t w i l l c o m p l y w i t h a l l s t a t u t e s , r e g u l a t i o n s a n d o r d i n a n c e s i n t h e p e r f o r m a n c e o f a l l s e r v i c e s u n d e r t h i s A g r e e m e n t .

3 2 . C o n f i d e n t i a l i t y o f C i t y I n f o r m a t i o n . D u r i n g t h e p e r f o r m a n c e o f s e r v i c e s u n d e r t h i s A g r e e m e n t , C o n s u l t a n t m a y g a i n a c c e s s t o a n d u s e C i t y i n f o r m a t i o n r e g a r d i n g , b u t n o t l i m i t e d t o , p r o c e d u r e s , p o l i c i e s , t r a i n i n g , o p e r a t i o n a l p r a c t i c e s , a n d o t h e r v i t a l i n f o r m a t i o n ( h e r e a f t e r c o l l e c t i v e l y r e f e r r e d t o a s " C i t y I n f o r m a t i o n " ) w h i c h a r e v a l u a b l e , s p e c i a l a n d u n i q u e a s s e t s o f t h e C i t y . C o n s u l t a n t a g r e e s D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B t h a t i t w i l l n o t u s e a n y

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 9 o f 1 1 i n f o r m a t i o n o b t a i n e d a s a c o n s e q u e n c e o f t h e p e r f o r m a n c e o f s e r v i c e s u n d e r t h i s A g r e e m e n t f o r a n y p u r p o s e o t h e r t h a n f u l f i l l m e n t o f C o n s u l t a n t ’ s s c o p e o f w o r k , t o p r o t e c t a l l C i t y I n f o r m a t i o n a n d t r e a t i t a s s t r i c t l y c o n f i d e n t i a l a n d p r o p r i e t a r y t o C i t y , a n d t h a t i t w i l l n o t a t a n y t i m e , e i t h e r d i r e c t l y o r i n d i r e c t l y , d i v u l g e , d i s c l o s e o r c o m m u n i c a t e i n a n y m a n n e r a n y C i t y I n f o r m a t i o n t o a n y t h i r d p a r t y , o t h e r t h a n i t s o w n e m p l o y e e s , a g e n t s o r s u b c o n t r a c t o r s w h o h a v e a n e e d f o r t h e C i t y I n f o r m a t i o n f o r t h e p e r f o r m a n c e o f s e r v i c e s u n d e r t h i s A g r e e m e n t , w i t h o u t t h e p r i o r w r i t t e n c o n s e n t o f C i t y , o r a s r e q u i r e d b y l a w .

C o n s u l t a n t s h a l l t r e a t a l l r e c o r d s a n d w o r k p r o d u c t p r e p a r e d o r m a i n t a i n e d b y C o n s u l t a n t i n t h e p e r f o r m a n c e o f t h i s A g r e e m e n t a s c o n f i d e n t i a l .

A v i o l a t i o n b y C o n s u l t a n t o f t h i s s e c t i o n s h a l l b e a m a t e r i a l v i o l a t i o n o f t h i s A g r e e m e n t a n d w i l l j u s t i f y l e g a l a n d / o r e q u i t a b l e r e l i e f .

C o n s u l t a n t ’ s o b l i g a t i o n s u n d e r t h i s s e c t i o n s h a l l s u r v i v e t h e c o m p l e t i o n o f s e r v i c e s , e x p i r a t i o n o r t e r m i n a t i o n o f t h i s A g r e e m e n t .

3 3 . N e w s a n d I n f o r m a t i o n R e l e a s e . C o n s u l t a n t a g r e e s t h a t i t w i l l n o t i s s u e a n y n e w s r e l e a s e s i n c o n n e c t i o n w i t h e i t h e r t h e a w a r d o f t h i s A g r e e m e n t , o r a n y s u b s e q u e n t a m e n d m e n t o f o r e f f o r t s u n d e r t h i s A g r e e m e n t , w i t h o u t f i r s t o b t a i n i n g r e v i e w a n d a p p r o v a l o f s a i d n e w s r e l e a s e s f r o m C i t y t h r o u g h t h e C i t y R e p r e s e n t a t i v e .

3 4 . Ci t y R e p r e s e n t a t i v e . T h e C i t y R e p r e s e n t a t i v e s p e c i f i e d i n E x h i b i t A , o r t h e r e p r e s e n t a t i v e ' s d e s i g n e e , s h a l l a d m i n i s t e r t h i s A g r e e m e n t f o r t h e C i t y .

3 5 . C o u n t e r p a r t s . T h e p a r t i e s m a y e x e c u t e t h i s A g r e e m e n t i n o n e o r m o r e c o u n t e r p a r t s , e a c h o f w h i c h s h a l l b e d e e m e d a n o r i g i n a l , b u t a l l o f w h i c h t o g e t h e r s h a l l b e d e e m e d o n e a n d t h e s a m e i n s t r u m e n t .

3 6 . F a c s i m i l e S i g n a t u r e ; E l e c t r o n i c S i g n a t u r e . T h i s A g r e e m e n t s h a l l b e b i n d i n g u p o n t h e r e c e i p t o f f a c s i m i l e s i g n a t u r e s o r e -m a i l e d b y P D F o r o t h e r w i s e . A n y p e r s o n t r a n s m i t t i n g h i s o r h e r s i g n a t u r e b y f a c s i m i l e o r e l e c t r o n i c a l l y s h a l l p r o m p t l y s e n d a n o r i g i n a l s i g n a t u r e t o t h e o t h e r p a r t y p u r s u a n t t o t h e n o t i c e p r o v i s i o n o f t h i s A g r e e m e n t . T h e f a i l u r e t o s e n d a n o r i g i n a l s h a l l n o t a f f e c t t h e b i n d i n g n a t u r e o f t h i s A g r e e m e n t .

3 7 . Au t h o r i t y . T h e p e r s o n s i g n i n g t h i s A g r e e m e n t f o r C o n s u l t a n t h e r e b y r e p r e s e n t s a n d w a r r a n t s t h a t h e / s h e i s f u l l y a u t h o r i z e d t o s i g n t h i s A g r e e m e n t o n b e h a l f o f C o n s u l t a n t .

3 8 . E x h i b i t s . T h e f o l l o w i n g e x h i b i t s a r e a t t a c h e d h e r e t o a n d i n c o r p o r a t e d h e r e i n b y r e f e r e n c e :

D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 1 0 o f 1 1

E x h i b i t A , e n t i t l e d “ S c o p e o f W o r k , ” i n c l u d i n g a n y a t t a c h m e n t s E x h i b i t B , e n t i t l e d “ C o m p e n s a t i o n , ” i n c l u d i n g a n y a t t a c h m e n t s E x h i b i t C , e n t i t l e d “ I n s u r a n c e R e q u i r e m e n t s , ” i n c l u d i n g a t t a c h m e n t s E x h i b i t D , e n t i t l e d “ P r o v i s i o n s A p p l i c a b l e t o F e d e r a l l y F u n d e d P r o j e c t s ” , i n c l u d i n g a t t a c h m e n t s [ S I G N A T U R E S O N F O L L OW I N G P A G E ]

D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 1 1 o f 1 1 I N W I T N E S S W H E R E O F , t h e p a r t i e s h a v e e x e c u t e d t h i s A g r e e m e n t o n t h e d a y a n d y e a r s h o w n b e l o w t h e n a m e o f e a c h o f t h e p a r t i e s .

G h i r a r d e l l i A s s o c i a t e s , I n c . . a C a l i f o r n i a co r p o r a t i o n
B y : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
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D A T E : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
( C i t y S e a l )

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a m u n i c i p a l c o r p o r a t i o n
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D A T E : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
A T T E S T :

B y : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ D a w n G . A b r a h a m s o n
C i t y C l e r k
A P P R O V E D A S T O C O N T E N T :
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ M e l i s s a T i g b a o
P u b l i c W o r k s D i r e c t o r

A P P R O V E D A S T O F O R M
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ V e r o n i c a A . F . N e b b
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A P P R O V E D A S T O I N S U R A N C E :
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ A r m o n d S a r k i s
R i s k M a n a g e r
D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B 9 / 2 8 / 2 0 2 3
1 0 / 1 0 / 2 0 2 3

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 1 o f 4 E x h i b i t A – S c o p e o f W o r k

E X H I B I T A

S C O P E O F W O R K

1 . R e p r e s e n t a t i v e s . T h e C i t y R e p r e s e n t a t i v e f o r t h i s A g r e e m e n t i s :

D a n S e q u e i r a
C i t y E n g i n e e r / A PW D
C i t y o f V a l l e j o -P u b l i c W o r k s D e p a r t m e n t 5 5 5 S a n t a C l a r a S t r e e t
V a l l e j o , C A 9 4 5 9 0
D a n . s e q u e i r a@ c i t y o f v a l l e j o . n e t

T h e C o n s u l t a n t ’ s R e p r e s e n t a t i v e f o r t h i s A g r e e m e n t i s :

J a n e t N a v a r r o
P r o j e c t M a n a g e r / M a i n C o n t a c t
G h i r a r d e l l i A s s o c i a t e s , I n c .
1 9 7 0 B r o a d w a y , S u i t e 1 2 2 0
O a k l a n d , C A 9 4 6 1 2
j n a v a r r o@ g h i r a r d e l l i a s s o c . c o m

A l l r o u t i n e a d m i n i s t r a t i v e c o m m u n i c a t i o n s b e t w e e n t h e p a r t i e s w i l l b e b e t w e e n t h e a b o v e n a m e d r e p r e s e n t a t i v e s a n d m a y b e b y p e r s o n a l d e l i v e r y , m a i l , f a c s i m i l e t r a n s m i s s i o n , o r e l e c t r o n i c m a i l a s a g r e e d b e t w e e n t h e C o n s u l t a n t R e p r e s e n t a t i v e a n d C i t y ’ s R e p r e s e n t a t i v e .

2 . S e r v i c e s t o b e P r o v i d e d . C o n s u l t a n t s h a l l p r o v i d e On-Ca l l P r o j e c t M a n a g e m e n t ( F e d e r a l ) s e r v i c e s f o r s p e c i f i c p r o j e c t s a s m a y b e r e q u e s t e d b y t h e C i t y E n g i n e e r o r s t a f f ; s u c h s e r v i c e s s h a l l b e d e f i n e d , s c h e d u l e d , a n d a u t h o r i z e d i n s u b s e q u e n t S t a t e m e n t o f W o r k s . T h e s e r v i c e s p r o v i d e d t h r o u g h o u t t h e t e r m o f t h i s A g r e e m e n t m a y i n c l u d e t h e s e r v i c e s s p e c i f i e d i n t h e R e q u e s t f o r Q u a l i f i c a t i o n s i s s u e d F e b r u a r y 2 7 , 2 0 2 3 .

T h e S t a t e m e n t o f W o r k s h a l l b e s u b s t a n t i a l l y i n t h e f o r m a s s h o w n i n A t t a c h m e n t 1 o f E x h i b i t A , a t t a c h e d h e r e t o a n d i n c o r p o r a t e d h e r e i n b y t h i s r e f e r e n c e .

3 . K e y P e r s o n n e l . A l l o f t h e i n d i v i d u a l s i d e n t i f i e d b e l o w a r e n e c e s s a r y f o r t h e s u c c e s s f u l p r o s e c u t i o n o f t h e s e r v i c e s d u e t o t h e i r u n i q u e e x p e r t i s e a n d d e p t h a n d b r e a d t h o f e x p e r i e n c e . T h e r e s h a l l b e n o c h a n g e i n t h e p e r s o n n e l l i s t e d b e l o w , w i t h o u t w r i t t e n a p p r o v a l o f t h e C i t y R e p r e s e n t a t i v e . C o n s u l t a n t r e c o g n i z e s t h a t t h e c o m p o s i t i o n o f t h i s t e a m w a s i n s t r u m e n t a l i n t h e C i t y ’ s d e c i s i o n t o a w a r d t h e w o r k t o C o n s u l t a n t a n d t h a t c o m p e l l i n g r e a s o n s f o r s u b s t i t u t i n g t h e s e i n d i v i d u a l s m u s t b e d e m o n s t r a t e d f o r t h e D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B C i t y ’ s c o n s e n t t o

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 2 o f 4 E x h i b i t A – S c o p e o f W o r k
b e g r a n t e d . A n y s u b s t i t u t e s s h a l l b e p e r s o n s o f c o m p a r a b l e o r s u p e r i o r e x p e r t i s e a n d e x p e r i e n c e . F a i l u r e t o c o m p l y w i t h t h e p r o v i s i o n s o f t h i s s e c t i o n s h a l l c o n s t i t u t e a m a t e r i a l b r e a c h o f C o n s u l t a n t ’ s o b l i g a t i o n s u n d e r t h i s A g r e e m e n t a n d s h a l l b e g r o u n d s f o r t e r m i n a t i o n .

K e y p e r s o n n e l a r e a s f o l l o w s : R a e w y n L e l o -B u t c h e r , J a n e t N a v a r r o

D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d - G h i r a r d e l l i P a g e 3 o f 4 E x h i b i t A – S c o p e o f W o r k

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d - G h i r a r d e l l i P a g e 4 o f 4 E x h i b i t A – S c o p e o f W o r k

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 1 o f 4 E x h i b i t B - C o m p e n s a t i o n

E X H I B I T B

C O M P E N S A T I O N

1 . C o n s u l t a n t ’ s C o m p e n s a t i o n .

A . S e r v i c e s : C i t y a g r e e s t o p a y C o n s u l t a n t , a t t h e r a t e ( s ) s p e c i f i e d b e l o w , f o r t h o s e s e r v i c e s s e t f o r t h i n E x h i b i t A o f t h i s A g r e e m e n t a n d f o r a l l a u t h o r i z e d r e i m b u r s a b l e e x p e n s e s , f o r a t o t a l n o t t o e x c e e d F i v e H u n d r e d T h o u s a n d D o l l a r s a n d Z e r o C e n t s [ $ 5 0 0 , 0 0 0 . 0 0 ] .

C o n s u l t a n t s h a l l n o t i f y C i t y i n w r i t i n g n o l a t e r t h a n t h i r t y ( 3 0 ) d a y s p r i o r t o t h e e s t i m a t e d d a t e w h e n C o n s u l t a n t w i l l h a v e b i l l e d C i t y t h e m a x i m u m p a y m e n t a m o u n t p e r m i t t e d u n d e r t h i s A g r e e m e n t , a n d C o n s u l t a n t s h a l l p r o v i d e C i t y w i t h a n e s t i m a t e o f t h e a d d i t i o n a l c o m p e n s a t i o n r e q u i r e d t o c o m p l e t e t h e p r o j e c t .

B . A d d i t i o n a l S e r v i c e s :

1 . A d d i t i o n a l S e r v i c e s a r e t h o s e s e r v i c e s r e l a t e d t o t h e s c o p e o f S e r v i c e s o f C o n s u l t a n t a s s e t f o r t h i n E x h i b i t A b u t n o t a n t i c i p a t e d a t t h e t i m e o f e x e c u t i o n o f t h i s A g r e e m e n t . A d d i t i o n a l S e r v i c e s s h a l l b e p r o v i d e d o n l y w h e n a S u p p l e m e n t a l A g r e e m e n t a u t h o r i z i n g s u c h A d d i t i o n a l S e r v i c e s i s a p p r o v e d b y t h e C i t y M a n a g e r , o r h i s o r h e r d e s i g n e e . C i t y r e s e r v e s t h e r i g h t t o p e r f o r m a n y A d d i t i o n a l S e r v i c e s w i t h i t s o w n s t a f f o r t o r e t a i n o t h e r C o n s u l t a n t s t o p e r f o r m s a i d A d d i t i o n a l S e r v i c e s .

2 . C o n s u l t a n t ’ s c o m p e n s a t i o n f o r A d d i t i o n a l S e r v i c e s s h a l l b e b a s e d o n t h e t o t a l n u m b e r o f h o u r s s p e n t o n A d d i t i o n a l S e r v i c e s m u l t i p l i e d b y t h e e m p l o y e e s ' a p p r o p r i a t e b i l l a b l e h o u r l y r a t e a s e s t a b l i s h e d b e l o w . C i t y , a t i t s o p t i o n , m a y n e g o t i a t e a f i x e d f e e f o r s o m e o r a l l A d d i t i o n a l S e r v i c e s a s t h e n e e d a r i s e s . W h e r e a f i x e d f e e f o r A d d i t i o n a l S e r v i c e s i s e s t a b l i s h e d b y m u t u a l A g r e e m e n t b e t w e e n C i t y a n d C o n s u l t a n t , c o m p e n s a t i o n t o C o n s u l t a n t s h a l l n o t e x c e e d t h e f i x e d f e e a m o u n t .

2 . A p p r o p r i a t e B i l l a b l e H o u r l y R a t e s f o r S e r v i c e s a n d A d d i t i o n a l S e r v i c e s .

C o n s u l t a n t ’ s b i l l a b l e h o u r l y r a t e s s h a l l b e a s l i s t e d i n A t t a c h m e n t 1 o f E x h i b i t B , a t t a c h e d h e r e t o a n d i n c o r p o r a t e d h e r e i n b y t h i s r e f e r e n c e . C u r r e n t r a t e s f o r e a c h t a s k / p r o j e c t w i l l b e d e f i n e d i n e a c h S t a t e m e n t o f W o r k .

R a t e I n c r e a s e s : U p o n a p p r o v a l o f C i t y , C o n s u l t a n t s h a l l b e p e r m i t t e d t o i n c r e a s e r a t e s t o a d j u s t f o r c o s t o f l i v i n g w a g e i n c r e a s e s a t t h e b e g i n n i n g o f t h e f i s c a l y e a r o r a s a g r e e d u p o n b y C i t y a n d C o n s u l t a n t . N o p r i c e i n c r e a s e s m a y b e i m p l e m e n t e d w i t h o u t p
D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B r i o r w r i t t e n a p p r o v a l o f C i t y . R e q u e s t s f o r p r i c e i n c r e a s e s

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 2 o f 4 E x h i b i t B - C o m p e n s a t i o n
m u s t b e m a d e a m i n i m u m o f n i n e t y ( 9 0 ) d a y s p r i o r t o t h e p r o p o s e d e f f e c t i v e d a t e o f t h e r a t e i n c r e a s e . T o r e q u e s t a p r i c e i n c r e a s e , C o n s u l t a n t m u s t s u b m i t a l e t t e r w i t h a n i t e m i z e d l i s t s h o w i n g r e v i s e d p r i c e s b y l i n e i t e m . I f C i t y a p p r o v e s t h e p r i c e i n c r e a s e , C o n s u l t a n t s h a l l b e n o t i f i e d i n w r i t i n g , n o p r i c e i n c r e a s e w i l l b e e f f e c t i v e u n t i l C o n s u l t a n t r e c e i v e s t h i s n o t i c e .

3 . C o n s u l t a n t ’ s R e i m b u r s a b l e E x p e n s e s . R e i m b u r s a b l e E x p e n s e s s h a l l b e l i m i t e d t o a c t u a l r e a s o n a b l e e x p e n d i t u r e s o f C o n s u l t a n t f o r e x p e n s e s t h a t a r e n e c e s s a r y f o r t h e p r o p e r c o m p l e t i o n o f t h e S e r v i c e s a n d s h a l l o n l y b e p a y a b l e i f s p e c i f i c a l l y a u t h o r i z e d i n a d v a n c e b y C i t y .

4 . P a y m e n t s t o C o n s u l t a n t .

A . P a y m e n t s t o C o n s u l t a n t s h a l l b e m a d e w i t h i n a r e a s o n a b l e t i m e a f t e r r e c e i p t o f C o n s u l t a n t ’ s i n v o i c e , s a i d p a y m e n t s t o b e m a d e i n p r o p o r t i o n t o s e r v i c e s p e r f o r m e d . C o n s u l t a n t m a y r e q u e s t p a y m e n t o n a m o n t h l y b a s i s . C o n s u l t a n t s h a l l b e r e s p o n s i b l e f o r t h e c o s t o f s u p p l y i n g a l l d o c u m e n t a t i o n n e c e s s a r y t o v e r i f y t h e m o n t h l y b i l l i n g s t o t h e s a t i s f a c t i o n o f C i t y .

B . A l l i n v o i c e s s u b m i t t e d b y C o n s u l t a n t s h a l l c o n t a i n t h e f o l l o w i n g i n f o r m a t i o n :

1 . D e s c r i p t i o n o f s e r v i c e s b i l l e d u n d e r t h i s i n v o i c e 2 . D a t e o f I n v o i c e I s s u a n c e
3 . S e q u e n t i a l I n v o i c e N u m b e r
4 . C i t y ’ s P u r c h a s e O r d e r N u m b e r ( i f i s s u e d )

5. A m o u n t o f t h i s I n v o i c e ( I t e m i z e a l l R e i m b u r s a b l e E x p e n s e s ” )

6. T o t a l B i l l e d t o D a t e

C . I t e m s s h a l l b e s e p a r a t e d i n t o S e r v i c e s a n d R e i m b u r s a b l e E x p e n s e s .

B i l l i n g s t h a t d o n o t c o n f o r m t o t h e f o r m a t o u t l i n e d a b o v e s h a l l b e r e t u r n e d t o C o n s u l t a n t f o r c o r r e c t i o n . C i t y s h a l l n o t b e r e s p o n s i b l e f o r d e l a y s i n p a y m e n t t o C o n s u l t a n t r e s u l t i n g f r o m C o n s u l t a n t ’ s f a i l u r e t o c o m p l y w i t h t h e i n v o i c e f o r m a t d e s c r i b e d a b o v e .

D . I n v o i c e s , a c c o u n t s t a t e m e n t s a n d p a y m e n t i n q u i r i e s s h a l l b e e m a i l e d t o :

A P . P u b l i cW o r k s@ c i t y o f v a l l e j o . n e t

5 . A c c o u n t i n g R e c o r d s o f C o n s u l t a n t . C o n s u l t a n t s h a l l m a i n t a i n f o r t h r e e ( 3 ) y e a r s a f t e r c o m p l e t i o n o f a l l s e r v i c e s h e r e u n d e r , a l l r e c o r d s u n d e r t h i s A g r e e m e n t , i n c l u d i n g , b u t n o t l i m i t e d t o , r e c o r d s o f C o n s u l t a n t ’ s d i r e c t s a l a r y c o s t s f o r a l l S e r v i c e s a n d A d d i t i o n a l S e r v i c e s p e r f o r m e d u n d e r t h i s A g r e e m e n t a n d r e c o r d s o f C o n s u l t a n t ’ s R e i m b u r s a b l e E x p e n s e s , i n a c c o r d a n c e w i t h g e n e r a l l y D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B a c c e p t e d a c c o u n t i n g p r a c t i c e s . C o n s u l t a n t s h a l l k e e p s u c h r e c o r d s a v a i l a b l e f o r

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 3 o f 4 E x h i b i t B - C o m p e n s a t i o n
a u d i t , i n s p e c t i o n a n d c o p y i n g b y r e p r e s e n t a t i v e s o f t h e C i t y ’ s F i n a n c e D e p a r t m e n t o r o t h e r g o v e r n m e n t a g e n c i e s d u r i n g r e g u l a r b u s i n e s s h o u r s u p o n t w e n t y f o u r ( 2 4 ) h o u r s ’ n o t i c e .

T h e o b l i g a t i o n s o f C o n s u l t a n t u n d e r t h i s s e c t i o n s h a l l s u r v i v e t h i s A g r e e m e n t .

6 . T a x e s . C o n s u l t a n t s h a l l p a y , w h e n a n d a s d u e , a n y a n d a l l t a x e s i n c u r r e d a s a r e s u l t o f C o n s u l t a n t ’ s c o m p e n s a t i o n h e r e u n d e r , i n c l u d i n g e s t i m a t e d t a x e s , a n d s h a l l p r o v i d e C i t y w i t h p r o o f o f s u c h p a y m e n t s u p o n r e q u e s t .

7 . T a x p a y e r I d e n t i f i c a t i o n N u m b e r . C o n s u l t a n t s h a l l p r o v i d e C i t y w i t h C o n s u l t a n t ’ s c o m p l e t e R e q u e s t f o r T a x p a y e r I d e n t i f i c a t i o n N u m b e r a n d C e r t i f i c a t i o n , F o r m W -9 , a s i s s u e d b y t h e I n t e r n a l R e v e n u e S e r v i c e , a n d a n y o t h e r S t a t e o r l o c a l t a x i d e n t i f i c a t i o n n u m b e r r e q u e s t e d b y C i t y .

D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 4 o f 4 E x h i b i t B - C o m p e n s a t i o n
A t t a c h m e n t 1 o f E x h i b i t B

D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 1 o f 3 E x h i b i t C -I n s u r a n c e R e q u i r e m e n t s

E X H I B I T C

I N S U R A N C E R E Q U I R E M E N T S

C o n s u l t a n t s h a l l p r o c u r e a n d m a i n t a i n f o r t h e d u r a t i o n o f t h i s A g r e e m e n t , i n c l u d i n g a n y e x t e n s i o n s t h e r e t o , i n s u r a n c e a g a i n s t c l a i m s f o r i n j u r i e s t o p e r s o n s o r d a m a g e s t o p r o p e r t y w h i c h m a y a r i s e f r o m o r i n c o n n e c t i o n w i t h t h e p e r f o r m a n c e o f s e r v i c e s h e r e u n d e r b y t h e C o n s u l t a n t , t h e i r a g e n t s , r e p r e s e n t a t i v e s , o r e m p l o y e e s o r s u b c o n t r a c t o r s .

1 . M i n i m u m S c o p e o f I n s u r a n c e . C o v e r a g e s h a l l b e a t l e a s t a s b r o a d a s :

A . I n s u r a n c e S e r v i c e s O f f i c e f o r m n u m b e r G L 0 0 0 2 c o v e r i n g C o m p r e h e n s i v e G e n e r a l L i a b i l i t y a n d I n s u r a n c e S e r v i c e s O f f i c e f o r m n u m b e r G L 0 4 0 4 c o v e r i n g B r o a d F o r m C o m p r e h e n s i v e G e n e r a l L i a b i l i t y ; o r I n s u r a n c e S e r v i c e s O f f i c e C o m m e r c i a l G e n e r a l L i a b i l i t y c o v e r a g e ( o c c u r r e n c e f o r m C G 0 0 0 1 ) .

B . I n s u r a n c e S e r v i c e s O f f i c e f o r m n u m b e r C A 0 0 0 1 c o v e r i n g A u t o m o b i l e L i a b i l i t y , c o d e 1 a n y a u t o a n d e n d o r s e m e n t C A 0 0 2 5 .

C . W o r k e r s ' C o m p e n s a t i o n i n s u r a n c e a s r e q u i r e d b y t h e S t a t e o f C a l i f o r n i a a n d E m p l o y e r ' s L i a b i l i t y I n s u r a n c e .

D . P r o f e s s i o n a l L i a b i l i t y i n s u r a n c e a p p r o p r i a t e t o t h e C o n s u l t a n t ’ s p r o f e s s i o n ( E r r o r s a n d O m i s s i o n ) .

2 . M i n i m u m L i m i t s o f I n s u r a n c e . C o n s u l t a n t s h a l l m a i n t a i n l i m i t s n o l e s s t h a n :

A . G e n e r a l L i a b i l i t y : $ 2 , 0 0 0 , 0 0 0 p e r o c c u r r e n c e f o r b o d i l y i n j u r y , p e r s o n a l i n j u r y , a n d p r o p e r t y d a m a g e . I f C o m m e r c i a l G e n e r a l L i a b i l i t y I n s u r a n c e o r o t h e r f o r m w i t h a g e n e r a l a g g r e g a t e l i m i t i s u s e d , e i t h e r t h e g e n e r a l a g g r e g a t e l i m i t s h a l l a p p l y s e p a r a t e l y t o t h i s p r o j e c t / l o c a t i o n o r t h e g e n e r a l a g g r e g a t e l i m i t s h a l l b e t w i c e t h e r e q u i r e d o c c u r r e n c e l i m i t .

B . A u t o m o b i l e L i a b i l i t y : $ 1 , 0 0 0 , 0 0 0 p e r a c c i d e n t f o r b o d i l y i n j u r y a n d p r o p e r t y d a m a g e .

C . W o r k e r s ’ C o m p e n s a t i o n a n d E m p l o y e r ' s L i a b i l i t y : $ 1 , 0 0 0 , 0 0 0 p e r a c c i d e n t f o r b o d i l y i n j u r y o r d i s e a s e . I f C o n s u l t a n t i s n o t s u b j e c t t o C a l i f o r n i a W o r k e r s ’ C o m p e n s a t i o n r e q u i r e m e n t s , C o n s u l t a n t s h a l l f i l e a c o m p l e t e d c e r t i f i c a t e o f e x e m p t i o n f o r m w h i c h m a y b e o b t a i n e d f r o m t h e C i t y p r i o r t o c o m m e n c i n g a n y a c t i v i t y a u t h o r i z e d h e r e u n d e r .

D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 2 o f 3 E x h i b i t C -I n s u r a n c e R e q u i r e m e n t s

D . P r o f e s s i o n a l L i a b i l i t y ( E r r o r s a n d O m i s s i o n ) : $ 1 , 0 0 0 , 0 0 0 c o m b i n e d s i n g l e l i m i t p e r o c c u r r e n c e , a n d a n n u a l a g g r e g a t e .

3 . D e d u c t i b l e a n d S e l f -I n s u r e d R e t e n t i o n . A n y d e d u c t i b l e s o r s e l f -i n s u r e d r e t e n t i o n m u s t b e d e c l a r e d t o a n d a p p r o v e d b y t h e C i t y . A t t h e o p t i o n o f t h e C i t y , e i t h e r : t h e i n s u r e r s h a l l r e d u c e o r e l i m i n a t e s u c h d e d u c t i b l e s o r s e l f -i n s u r e d r e t e n t i o n a s r e s p e c t s t h e C i t y o f V a l l e j o , i t s o f f i c e r s , o f f i c i a l s , e m p l o y e e s a n d v o l u n t e e r s ; o r t h e C o n s u l t a n t s h a l l p r o c u r e a b o n d g u a r a n t e e i n g p a y m e n t o f l o s s e s a n d r e l a t e d i n v e s t i g a t i o n s , c l a i m a d m i n i s t r a t i o n a n d d e f e n s e e x p e n s e s .

4 . O t h e r I n s u r a n c e P r o v i s i o n s . T h e g e n e r a l l i a b i l i t y a n d a u t o m o b i l e l i a b i l i t y p o l i c i e s , a s c a n b e p r o v i d e d , a r e t o c o n t a i n , o r b e e n d o r s e d t o c o n t a i n , t h e f o l l o w i n g p r o v i s i o n s :

A . T h e C i t y o f V a l l e j o , i t s o f f i c e r s , o f f i c i a l s , e m p l o y e e s , a g e n t s a n d v o l u n t e e r s a r e t o b e c o v e r e d a s a d d i t i o n a l i n s u r e d s a s r e s p e c t s ; l i a b i l i t y , i n c l u d i n g d e f e n s e c o s t s , a r i s i n g o u t o f a c t i v i t i e s p e r f o r m e d b y o r o n b e h a l f o f t h e C o n s u l t a n t ; p r o d u c t s a n d c o m p l e t e d o p e r a t i o n s o f t h e C o n s u l t a n t ; p r e m i s e s o w n e d , o c c u p i e d o r u s e d b y t h e C o n s u l t a n t ; o r a u t o m o b i l e s o w n e d , l e a s e d h i r e d o r b o r r o w e d b y t h e C o n s u l t a n t . T h e c o v e r a g e s h a l l c o n t a i n n o s p e c i a l l i m i t a t i o n s o n t h e s c o p e o f p r o t e c t i o n a f f o r d e d t o t h e C i t y o f V a l l e j o , i t s o f f i c e r s , o f f i c i a l s , e m p l o y e e s , a g e n t s o r v o l u n t e e r s . T h e i n s u r a n c e i s t o b e i s s u e d b y c o m p a n i e s l i c e n s e d t o d o b u s i n e s s i n t h e S t a t e o f C a l i f o r n i a .

B . F o r a n y c l a i m s r e l a t e d t o t h i s p r o j e c t , t h e C o n s u l t a n t ' s i n s u r a n c e c o v e r a g e s h a l l b e p r i m a r y i n s u r a n c e a s r e s p e c t s t h e C i t y o f V a l l e j o , i t s o f f i c e r s , o f f i c i a l s , e m p l o y e e s , a g e n t s , a n d v o l u n t e e r s . A n y i n s u r a n c e o r s e l f -i n s u r a n c e m a i n t a i n e d b y t h e C i t y o f V a l l e j o , i t s o f f i c e r s , o f f i c i a l s , e m p l o y e e s , a g e n t s , o r v o l u n t e e r s s h a l l b e e x c e s s o f t h e C o n s u l t a n t ' s i n s u r a n c e a n d s h a l l n o t c o n t r i b u t e w i t h i t .

C . A n y f a i l u r e t o c o m p l y w i t h r e p o r t i n g o r o t h e r p r o v i s i o n s o f t h e p o l i c i e s i n c l u d i n g b r e a c h e s o f w a r r a n t i e s s h a l l n o t a f f e c t c o v e r a g e p r o v i d e d t o t h e C i t y , i t s o f f i c e r s , o f f i c i a l s , e m p l o y e e s , a g e n t s , o r v o l u n t e e r s .

D . T h e C o n s u l t a n t ' s i n s u r a n c e s h a l l a p p l y s e p a r a t e l y t o e a c h i n s u r e d a g a i n s t w h o m c l a i m i s m a d e o r s u i t i s b r o u g h t , e x c e p t w i t h r e s p e c t t o t h e l i m i t s o f t h e i n s u r e r ' s l i a b i l i t y .

E . E a c h i n s u r a n c e p o l i c y r e q u i r e d b y t h i s c l a u s e s h a l l b e e n d o r s e d t o s t a t e t h a t c o v e r a g e s h a l l n o t b e s u s p e n d e d , v o i d e d , c a n c e l e d b y e i t h e r p a r t y , r e d u c e d i n c o v e r a g e o r i n l i m i t s e x c e p t a f t e r t h i r t y ( 3 0 ) d a y s ' p r i o r w r i t t e n n o t i c e b y c e r t i f i e d m a i l , r e t u r n D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B r e c e i p t r e q u e s t e d , h a s b e e n g i v e n t o t h e

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i P a g e 3 o f 3 E x h i b i t C -I n s u r a n c e R e q u i r e m e n t s C i t y .

F . T h e w o r k e r s ’ c o m p e n s a t i o n a n d e m p l o y e r ’ s l i a b i l i t y p o l i c y r e q u i r e d h e r e u n d e r s h a l l b e e n d o r s e d t o s t a t e t h a t t h e w o r k e r s ' c o m p e n s a t i o n c a r r i e r w a i v e s i t s r i g h t o f s u b r o g a t i o n a g a i n s t C i t y , i t s o f f i c e r s , o f f i c i a l s , e m p l o y e e s , a g e n t s a n d v o l u n t e e r s , w h i c h m i g h t a r i s e b y r e a s o n o f p a y m e n t u n d e r s u c h p o l i c y i n c o n n e c t i o n w i t h C o n s u l t a n t ’ s p e r f o r m a n c e u n d e r t h i s A g r e e m e n t .

5 . A c c e p t a b i l i t y o f I n s u r e r s . I n s u r a n c e i s t o b e p l a c e d w i t h i n s u r e r s w i t h a c u r r e n t A . M . B e s t ' s r a t i n g o f n o l e s s t h a n A : V I I .

6 . V e r i f i c a t i o n o f C o v e r a g e . C o n s u l t a n t s h a l l f u r n i s h t h e C i t y w i t h c e r t i f i c a t e s o f i n s u r a n c e a n d o r i g i n a l e n d o r s e m e n t s e f f e c t i n g g e n e r a l a n d a u t o m o b i l e l i a b i l i t y i n s u r a n c e c o v e r a g e r e q u i r e d b y t h i s c l a u s e . T h e c e r t i f i c a t e s a n d e n d o r s e m e n t s a r e t o b e s i g n e d b y a p e r s o n a u t h o r i z e d b y t h a t i n s u r e r t o b i n d c o v e r a g e o n i t s b e h a l f . A l l e n d o r s e m e n t s a r e t o b e r e c e i v e d a n d a p p r o v e d b y t h e C i t y b e f o r e w o r k c o m m e n c e s .

7 . S u b c o n t r a c t o r s . C o n s u l t a n t s h a l l i n c l u d e a l l s u b c o n t r a c t o r s a s i n s u r e d s u n d e r i t s p o l i c i e s o r s h a l l f u r n i s h s e p a r a t e c e r t i f i c a t e s a n d e n d o r s e m e n t s f o r e a c h s u b c o n t r a c t o r . A l l c o v e r a g e s f o r s u b c o n t r a c t o r s s h a l l b e s u b j e c t t o a l l o f t h e r e q u i r e m e n t s s t a t e d h e r e i n .

8 . P a y m e n t W i t h h o l d . C i t y w i l l w i t h h o l d p a y m e n t s t o C o n s u l t a n t i f t h e c e r t i f i c a t e s o f i n s u r a n c e a n d e n d o r s e m e n t s r e q u i r e d i n P a r a g r a p h F , a b o v e , a r e c a n c e l e d o r C o n s u l t a n t o t h e r w i s e c e a s e s t o b e i n s u r e d a s r e q u i r e d h e r e i n .

D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i E x h i b i t D

E X H I B I T D

P R O V I S I O N S A P P L I C A B L E T O F E D E R A L L Y F U N D E D P R O J E C T S

T h e f o l l o w i n g p r o v i s i o n s a r e a p p l i c a b l e t o a l l w o r k d o n e b y C o n s u l t a n t o n C i t y p r o j e c t s r e c e i v i n g f e d e r a l f u n d i n g . I n t h e e v e n t o f c o n f l i c t b e t w e e n t h e p r o v i s i o n s o f t h i s E x h i b i t D a n d t h e A g r e e m e n t , t h e p r o v i s i o n s o f t h i s E x h i b i t s h a l l c o n t r o l .

1 . A R T I C L E I V P E R F O R M A N C E P E R I O D

A . T h i s A G R E E M E N T s h a l l g o i n t o e f f e c t o n S e p t e m b e r 2 7 , 2 0 2 3 , c o n t i n g e n t u p o n a p p r o v a l b y t h e C i t y C o u n c i l , a n d C O N S U L T A N T s h a l l c o m m e n c e w o r k a f t e r n o t i f i c a t i o n t o p r o c e e d b y C I T Y ’ s C o n t r a c t A d m i n i s t r a t o r . T h e A G R E E M E N T s h a l l t e r m i n a t e o n J u n e 3 0 , 2 0 2 6 , u n l e s s e x t e n d e d a s s e t f o r t h i n P a r a g r a p h 1 6 o f t h e A g r e e m e n t .

B . C O N S U L T A N T i s a d v i s e d t h a t a n y r e c o m m e n d a t i o n f o r A G R E E M E N T a w a r d i s n o t b i n d i n g o n C I T Y u n t i l t h e A G R E E M E N T i s f u l l y e x e c u t e d a n d a p p r o v e d b y t h e C i t y C o u n c i l .

C . T h e p e r i o d o f p e r f o r m a n c e f o r e a c h s p e c i f i c p r o j e c t s h a l l b e i n a c c o r d a n c e w i t h t h e S t a t e m e n t o f W o r k f o r t h a t p r o j e c t . I f w o r k o n a S t a t e m e n t o f W o r k i s i n p r o g r e s s o n t h e e x p i r a t i o n d a t e o f t h i s A G R E E M E N T , t h e t e r m s o f t h e A G R E E M E N T s h a l l b e e x t e n d e d b y A G R E E M E N T a m e n d m e n t p r i o r t o t h e e x p i r a t i o n o f t h e c o n t r a c t t o c o v e r t h e t i m e n e e d e d t o c o m p l e t e t h e S t a t e m e n t o f W o r k i n p r o g r e s s o n l y .

2 . A R T I C L E V A L L OW A B L E C O S T S A N D P A Y M E N T S

A . C O N S U L T A N T w i l l b e r e i m b u r s e d f o r h o u r s w o r k e d a t t h e h o u r l y r a t e s s p e c i f i e d i n t h e C O N S U L T A N T ’ s a p p r o v e d C o s t P r o p o s a l . T h e s p e c i f i e d h o u r l y r a t e s s h a l l i n c l u d e d i r e c t s a l a r y c o s t s , e m p l o y e e b e n e f i t s , p r e v a i l i n g w a g e s , e m p l o y e r p a y m e n t s , o v e r h e a d , a n d f e e . T h e s e r a t e s a r e n o t a d j u s t a b l e f o r t h e p e r f o r m a n c e p e r i o d s e t f o r t h i n t h i s A G R E E M E N T . C O N S U L T A N T w i l l b e r e i m b u r s e d w i t h i n t h i r t y ( 3 0 ) d a y s u p o n r e c e i p t b y C I T Y ’ S C o n t r a c t A d m i n i s t r a t o r o f i t e m i z e d i n v o i c e s i n d u p l i c a t e .

B . I n a d d i t i o n , C O N S U L T A N T w i l l b e r e i m b u r s e d f o r i n c u r r e d ( a c t u a l ) d i r e c t c o s t s o t h e r t h a n s a l a r y c o s t s t h a t a r e i n t h e a p p r o v e d C o s t P r o p o s a l a n d i d e n t i f i e d i n t h e a p p r o v e d C o s t P r o p o s a l a n d i n t h e e x e c u t e d S t a t e m e n t o f W o r k .

C . S p e c i f i c p r o j e c t s w i l l b e a s s i g n e d t o C O N S U L T A N T t h r o u g h i s s u a n c e o f S t a t e m e n t o f W o r k .

D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i E x h i b i t D
D . A f t e r a p r o j e c t t o b e p e r f o r m e d u n d e r t h i s A G R E E M E N T i s i d e n t i f i e d b y C I T Y , C I T Y w i l l p r e p a r e a d r a f t S t a t e m e n t o f W o r k ; l e s s t h e c o s t e s t i m a t e . A d r a f t S t a t e m e n t o f W o r k s w i l l i d e n t i f y t h e s c o p e o f s e r v i c e s , e x p e c t e d r e s u l t s , p r o j e c t d e l i v e r a b l e s , p e r i o d o f p e r f o r m a n c e , p r o j e c t s c h e d u l e a n d w i l l d e s i g n a t e a C I T Y P r o j e c t C o o r d i n a t o r . T h e d r a f t S t a t e m e n t o f W o r k w i l l b e d e l i v e r e d t o C O N S U L T A N T f o r r e v i e w . C O N S U L T A N T s h a l l r e t u r n t h e d r a f t S t a t e m e n t o f W o r k w i t h i n t e n ( 1 0 ) c a l e n d a r d a y s a l o n g w i t h a C o s t E s t i m a t e , i n c l u d i n g a w r i t t e n e s t i m a t e o f t h e n u m b e r o f h o u r s a n d h o u r l y r a t e s p e r s t a f f p e r s o n , a n y a n t i c i p a t e d r e i m b u r s a b l e e x p e n s e s , o v e r h e a d , f e e i f a n y , a n d t o t a l d o l l a r a m o u n t .

A f t e r a g r e e m e n t h a s b e e n r e a c h e d o n t h e n e g o t i a b l e i t e m s a n d t o t a l c o s t ; t h e f i n a l i z e d S t a t e m e n t o f W o r k s h a l l b e s i g n e d b y b o t h C I T Y a n d C O N S U L T A N T .

E . S t a t e m e n t o f W o r k m a y b e n e g o t i a t e d f o r a l u m p s u m ( F i r m F i x e d P r i c e ) o r f o r s p e c i f i c r a t e s o f c o m p e n s a t i o n , b o t h o f w h i c h m u s t b e b a s e d o n t h e l a b o r a n d o t h e r r a t e s s e t f o r t h i n C O N S U L T A N T ’ s a p p r o v e d C o s t P r o p o s a l .

C O N S U L T A N T s h a l l b e r e s p o n s i b l e f o r a n y f u t u r e a d j u s t m e n t s t o p r e v a i l i n g w a g e r a t e s i n c l u d i n g , b u t n o t l i m i t e d t o , b a s e h o u r l y r a t e s a n d e m p l o y e r p a y m e n t s a s d e t e r m i n e d b y t h e D e p a r t m e n t o f I n d u s t r i a l R e l a t i o n s .

C O N S U L T A N T i s r e s p o n s i b l e f o r p a y i n g t h e a p p r o p r i a t e r a t e , i n c l u d i n g e s c a l a t i o n s t h a t t a k e p l a c e d u r i n g t h e t e r m o f t h e A G R E E M E N T .

F . R e i m b u r s e m e n t f o r t r a n s p o r t a t i o n a n d s u b s i s t e n c e c o s t s s h a l l n o t e x c e e d t h e r a t e s a s s p e c i f i e d i n t h e a p p r o v e d C o s t P r o p o s a l . C O N S U L T A N T w i l l b e r e s p o n s i b l e f o r t r a n s p o r t a t i o n a n d s u b s i s t e n c e c o s t s i n e x c e s s o f S t a t e r a t e s .

G . W h e n m i l e s t o n e c o s t e s t i m a t e s a r e i n c l u d e d i n t h e a p p r o v e d C o s t P r o p o s a l , C O N S U L T A N T s h a l l o b t a i n p r i o r w r i t t e n a p p r o v a l i n t h e f o r m o f a n A G R E E M E N T a m e n d m e n t f o r a r e v i s e d m i l e s t o n e c o s t e s t i m a t e f r o m t h e C o n t r a c t A d m i n i s t r a t o r b e f o r e e x c e e d i n g s u c h e s t i m a t e .

H . P r o g r e s s p a y m e n t s f o r e a c h S t a t e m e n t o f W o r k w i l l b e m a d e m o n t h l y i n a r r e a r s b a s e d o n s e r v i c e s p r o v i d e d a n d a c t u a l c o s t s i n c u r r e d .

I . C O N S U L T A N T s h a l l n o t c o m m e n c e p e r f o r m a n c e o f w o r k o r s e r v i c e s u n t i l t h i s A G R E E M E N T h a s b e e n a p p r o v e d b y C I T Y a n d n o t i f i c a t i o n t o p r o c e e d h a s b e e n i s s u e d b y C I T Y ’ S C o n t r a c t A d m i n i s t r a t o r . N o p a y m e n t w i l l b e m a d e p r i o r t o a p p r o v a l o r f o r a n y w o r k p e r f o r m e d p r i o r t o a p p r o v a l o f t h i s A G R E E M E N T .

J . A S t a t e m e n t o f W o r k i s o f n o f o r c e o r e f f e c t u n t i l r e t u r n e d t o C I T Y a n d s i g n e d b y a n a u t h o r i z e d r e p r e s e n t a t i v e o f C I T Y . N o e x p e n d i t u r e s a r e a u t h o r i z e d o n a p r o j e c t a n d w o r k s h a l l n o t c o m m e n c e u n t i l a S t a t e m e n t o f W o r k f o r t h a t p r o j e c t h a s b e e n e x e c u t e d b y C I T Y .

D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i E x h i b i t D
K . C O N S U L T A N T w i l l b e r e i m b u r s e d w i t h i n t h i r t y ( 3 0 ) d a y s u p o n r e c e i p t b y C I T Y ’ S C o n t r a c t A d m i n i s t r a t o r o f i t e m i z e d i n v o i c e s i n d u p l i c a t e . S e p a r a t e i n v o i c e s i t e m i z i n g a l l c o s t s a r e r e q u i r e d f o r a l l w o r k p e r f o r m e d u n d e r e a c h S t a t e m e n t o f W o r k . I n v o i c e s s h a l l b e s u b m i t t e d n o l a t e r t h a n t h i r t y ( 3 0 ) c a l e n d a r d a y s a f t e r t h e p e r f o r m a n c e o f w o r k f o r w h i c h C O N S U L T A N T i s b i l l i n g , o r u p o n c o m p l e t i o n o f t h e S t a t e m e n t o f W o r k . I n v o i c e s s h a l l d e t a i l t h e w o r k p e r f o r m e d o n e a c h m i l e s t o n e , o n e a c h p r o j e c t a s a p p l i c a b l e . I n v o i c e s s h a l l f o l l o w t h e f o r m a t s t i p u l a t e d f o r t h e a p p r o v e d C o s t P r o p o s a l a n d s h a l l r e f e r e n c e t h i s A G R E E M E N T n u m b e r , p r o j e c t t i t l e a n d T a s k O r d e r n u m b e r . C r e d i t s d u e C I T Y t h a t i n c l u d e a n y e q u i p m e n t p u r c h a s e d u n d e r t h e p r o v i s i o n s o f A r t i c l e X I E q u i p m e n t P u r c h a s e , m u s t b e r e i m b u r s e d b y C O N S U L T A N T p r i o r t o t h e e x p i r a t i o n o r t e r m i n a t i o n o f t h i s A G R E E M E N T . I n v o i c e s s h a l l b e m a i l e d t o C I T Y ’ s C o n t r a c t A d m i n i s t r a t o r a t t h e f o l l o w i n g a d d r e s s :

D a n S e q u e i r a
C i t y E n g i n e e r - A s s i s t a n t P u b l i c W o r k s D i r e c t o r P u b l i c W o r k s E n g i n e e r i n g
5 5 5 S a n t a C l a r a S t r e e t
V a l l e j o , C A 9 4 5 9 0
P h o n e : ( 7 0 7 ) 6 4 8 -5 4 3 4
E m a i l : D a n .S e q u e i r a @ c i t y o f v a l l e j o . n e t

L . T h e p e r i o d o f p e r f o r m a n c e f o r S t a t e m e n t o f W o r k s h a l l b e i n a c c o r d a n c e w i t h d a t e s s p e c i f i e d i n t h e S t a t e m e n t o f W o r k . N o S t a t e m e n t o f W o r k w i l l b e w r i t t e n w h i c h e x t e n d s b e y o n d t h e e x p i r a t i o n d a t e o f t h i s A G R E E M E N T .

M . T h e t o t a l a m o u n t p a y a b l e b y C I T Y f o r a n i n d i v i d u a l S t a t e m e n t o f W o r k s h a l l n o t e x c e e d t h e a m o u n t a g r e e d t o i n t h e S t a t e m e n t o f W o r k , u n l e s s a u t h o r i z e d b y a m e n d m e n t .

N . I f C O N S U L T A N T f a i l s t o s a t i s f a c t o r i l y c o m p l e t e a d e l i v e r a b l e a c c o r d i n g t o t h e s c h e d u l e s e t f o r t h i n a S t a t e m e n t o f W o r k , n o p a y m e n t w i l l b e m a d e u n t i l t h e d e l i v e r a b l e h a s b e e n s a t i s f a c t o r i l y c o m p l e t e d .

O . A S t a t e m e n t o f W o r k m a y n o t b e u s e d t o a m e n d t h e l a n g u a g e ( o r t h e t e r m s ) o f t h i s A G R E E M E N T n o r t o e x c e e d t h e s c o p e o f w o r k u n d e r t h i s A G R E E M E N T .

P . T h e t o t a l a m o u n t p a y a b l e b y C I T Y f o r a l l S t a t e m e n t s o f W o r k r e s u l t i n g f r o m t h i s A G R E E M E N T s h a l l n o t e x c e e d F I V E H U N D R E D T H O U S A N D D O L L A R S A N D Z E R O C E N T S [ $ 50 0 , 0 0 0 . 0 0 ] . I t i s u n d e r s t o o d a n d a g r e e d t h a t t h e r e i s n o g u a r a n t e e , e i t h e r e x p r e s s e d o r i m p l i e d , t h a t t h i s d o l l a r a m o u n t w i l l b e a u t h o r i z e d u n d e r t h i s A G R E E M E N T t h r o u g h S t a t e m e n t s o f W o r k .

D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i E x h i b i t D
3 . A R T I C L E V I T E R M I N A T I O N

A . T h i s A G R E E M E N T m a y b e t e r m i n a t e d b y C I T Y , p r o v i d e d t h a t C I T Y g i v e s n o t l e s s t h a n t h i r t y ( 3 0 ) c a l e n d a r d a y s ’ w r i t t e n n o t i c e ( d e l i v e r e d b y c e r t i f i e d m a i l , r e t u r n r e c e i p t r e q u e s t e d ) o f i n t e n t t o t e r m i n a t e . U p o n t e r m i n a t i o n , C I T Y s h a l l b e e n t i t l e d t o a l l w o r k , i n c l u d i n g b u t n o t l i m i t e d t o , r e p o r t s , i n v e s t i g a t i o n s , a p p r a i s a l s , i n v e n t o r i e s , s t u d i e s , a n a l y s e s , d r a w i n g s a n d d a t a e s t i m a t e s p e r f o r m e d t o t h a t d a t e , w h e t h e r c o m p l e t e d o r n o t .

B . C I T Y m a y t e m p o r a r i l y s u s p e n d t h i s A G R E E M E N T , a t n o a d d i t i o n a l c o s t t o C I T Y , p r o v i d e d t h a t C O N S U L T A N T i s g i v e n w r i t t e n n o t i c e ( d e l i v e r e d b y c e r t i f i e d m a i l , r e t u r n r e c e i p t r e q u e s t e d ) o f t e m p o r a r y s u s p e n s i o n . I f C I T Y g i v e s s u c h n o t i c e o f t e m p o r a r y s u s p e n s i o n , C O N S U L T A N T s h a l l i m m e d i a t e l y s u s p e n d i t s a c t i v i t i e s u n d e r t h i s A G R E E M E N T . A t e m p o r a r y s u s p e n s i o n m a y b e i s s u e d c o n c u r r e n t w i t h t h e n o t i c e o f t e r m i n a t i o n .

C . N o t w i t h s t a n d i n g a n y p r o v i s i o n s o f t h i s A G R E E M E N T , C O N S U L T A N T s h a l l n o t b e r e l i e v e d o f l i a b i l i t y t o C I T Y f o r d a m a g e s s u s t a i n e d b y C i t y b y v i r t u e o f a n y b r e a c h o f t h i s A G R E E M E N T b y C O N S U L T A N T , a n d C i t y m a y w i t h h o l d a n y p a y m e n t s d u e t o C O N S U L T A N T u n t i l s u c h t i m e a s t h e e x a c t a m o u n t o f d a m a g e s , i f a n y , d u e C i t y f r o m C O N S U L T A N T i s d e t e r m i n e d .

D . I n t h e e v e n t o f t e r m i n a t i o n , C O N S U L T A N T s h a l l b e c o m p e n s a t e d a s p r o v i d e d f o r i n t h i s A G R E E M E N T . U p o n t e r m i n a t i o n , C I T Y s h a l l b e e n t i t l e d t o a l l w o r k , i n c l u d i n g b u t n o t l i m i t e d t o , r e p o r t s , i n v e s t i g a t i o n s , a p p r a i s a l s , i n v e n t o r i e s , s t u d i e s , a n a l y s e s , d r a w i n g s a n d d a t a e s t i m a t e s p e r f o r m e d t o t h a t d a t e , w h e t h e r c o m p l e t e d o r n o t.

4 . A R T I C L E V I I C o s t P r i n c i p l e s a n d A d m i n i s t r a t i v e R e q u i r e m e n t s

A . T h e C O N S U L T A N T a g r e e s t h a t 4 8 C F R P a r t 3 1 , C o n t r a c t C o s t P r i n c i p l e s a n d P r o c e d u r e s , s h a l l b e u s e d t o d e t e r m i n e t h e a l l o w a b i l i t y o f i n d i v i d u a l t e r m s o f c o s t .

B . T h e C O N S U L T A N T a l s o a g r e e s t o c o m p l y w i t h F e d e r a l p r o c e d u r e s i n a c c o r d a n c e w i t h 2 C F R P a r t 2 0 0 , U n i f o r m A d m i n i s t r a t i v e R e q u i r e m e n t s , C o s t P r i n c i p l e s , a n d A u d i t R e q u i r e m e n t s f o r F e d e r a l A w a r d s .

C . A n y c o s t s f o r w h i c h p a y m e n t h a s b e e n m a d e t o t h e C O N S U L T A N T t h a t a r e d e t e r m i n e d b y s u b s e q u e n t a u d i t t o b e u n a l l o w a b l e u n d e r 4 8 C F R P a r t 3 1 o r 2 C F R P a r t 2 0 0 a r e s u b j e c t t o r e p a y m e n t b y t h e C O N S U L T A N T t o C I T Y .

D . W h e n a C O N S U L T A N T o r s u b -c o n s u l t a n t i s a N o n -P r o f i t O r g a n i z a t i o n o r a n I n s t i t u t i o n o f H i g h e r E d u c a t i o n , t h e C o s t P r i n c i p l e s f o r D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B T i t l e 2 C F R P a r t 2 0 0 ,

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i E x h i b i t D
U n i f o r m A d m i n i s t r a t i v e R e q u i r e m e n t s , C o s t P r i n c i p l e s , a n d A u d i t R e q u i r e m e n t s f o r F e d e r a l A w a r d s s h a l l a p p l y .

5 . A R T I C L E V I I I R e t e n t i o n o f R e c o r d / A u d i t s

F o r t h e p u r p o s e o f d e t e r m i n i n g c o m p l i a n c e w i t h G o v . C o d e § 8 5 4 6 . 7 , t h e C O N S U L T A N T , S u b -c o n s u l t a n t s , a n d C I T Y s h a l l m a i n t a i n a l l b o o k s , d o c u m e n t s , p a p e r s , a c c o u n t i n g r e c o r d s , I n d e p e n d e n t C P A A u d i t e d I n d i r e c t C o s t R a t e w o r k p a p e r s , a n d o t h e r e v i d e n c e p e r t a i n i n g t o t h e p e r f o r m a n c e o f t h e A G R E E M E N T i n c l u d i n g , b u t n o t l i m i t e d t o , t h e c o s t s o f a d m i n i s t e r i n g t h e A G R E E M E N T . A l l p a r t i e s , i n c l u d i n g t h e C O N S U L T A N T ’ s I n d e p e n d e n t C P A , s h a l l m a k e s u c h w o r k p a p e r s a n d m a t e r i a l s a v a i l a b l e a t t h e i r r e s p e c t i v e o f f i c e s a t a l l r e a s o n a b l e t i m e s d u r i n g t h e A G R E E M E N T p e r i o d a n d f o r t h r e e ( 3 ) y e a r s f r o m t h e d a t e o f f i n a l p a y m e n t u n d e r t h e A G R E E M E N T . C I T Y , C a l t r a n s A u d i t o r , F HW A , o r a n y d u l y a u t h o r i z e d r e p r e s e n t a t i v e o f t h e F e d e r a l g o v e r n m e n t h a v i n g j u r i s d i c t i o n u n d e r F e d e r a l l a w s o r r e g u l a t i o n s ( i n c l u d i n g t h e b a s i s o f F e d e r a l f u n d i n g i n w h o l e o r i n p a r t ) s h a l l h a v e a c c e s s t o a n y b o o k s , r e c o r d s , a n d d o c u m e n t s o f t h e C O N S U LT A N T , s u b -c o n s u l t a n t s , a n d t h e C O N S U L T A N T ’ s I n d e p e n d e n t C P A , t h a t a r e p e r t i n e n t t o t h e A G R E E M E N T f o r a u d i t s , e x a m i n a t i o n s , w o r k p a p e r r e v i e w , e x c e r p t s , a n d t r a n s a c t i o n s , a n d c o p i e s t h e r e o f s h a l l b e f u r n i s h e d i f r e q u e s t e d w i t h o u t l i m i t a t i o n .

6 . A R T I C L E I X A u d i t R e v i e w P r o c e d u r e s

A . A n y d i s p u t e c o n c e r n i n g a q u e s t i o n o f f a c t a r i s i n g u n d e r a n i n t e r i m o r p o s t a u d i t o f t h i s A G R E E M E N T t h a t i s n o t d i s p o s e d o f b y A G R E E M E N T , s h a l l b e r e v i e w e d b y C I T Y ’ S C h i e f F i n a n c i a l O f f i c e r .

B . N o t l a t e r t h a n t h i r t y ( 3 0 ) c a l e n d a r d a y s a f t e r i s s u a n c e o f t h e f i n a l a u d i t r e p o r t , C O N S U L T A N T m a y r e q u e s t a r e v i e w b y C I T Y ’ S C h i e f F i n a n c i a l O f f i c e r o f u n r e s o l v e d a u d i t i s s u e s . T h e r e q u e s t f o r r e v i e w w i l l b e s u b m i t t e d i n w r i t i n g .

C . N e i t h e r t h e p e n d e n c y o f a d i s p u t e n o r i t s c o n s i d e r a t i o n b y C I T Y w i l l e x c u s e C O N S U L T A N T f r o m f u l l a n d t i m e l y p e r f o r m a n c e , i n a c c o r d a n c e w i t h t h e t e r m s o f t h i s A G R E E M E N T .

D . C O N S U L T A N T a n d s u b -c o n s u l t a n t A G R E E M E N T s , i n c l u d i n g c o s t p r o p o s a l s a n d I n d i r e c t C o s t R a t e s ( I C R ) , m a y b e s u b j e c t t o a u d i t s o r r e v i e w s s u c h a s , b u t n o t l i m i t e d t o , a n A G R E E M E N T a u d i t , a n i n c u r r e d c o s t a u d i t , a n I C R A u d i t , o r a C P A I C R a u d i t w o r k p a p e r r e v i e w . I f s e l e c t e d f o r a u d i t o r r e v i e w , t h e A G R E E M E N T , c o s t p r o p o s a l a n d I C R a n d r e l a t e d w o r k p a p e r s , i f a p p l i c a b l e , w i l l b e r e v i e w e d t o v e r i f y c o m p l i a n c e w i t h 4 8 C F R 3 1 a n d o t h e r r e l a t e d l a w s a n d r e g u l a t i o n s . I n t h e i n s t a n c e s o f a C P A I C R a u d i t w o r k p a p e r r e v i e w , i t i s D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B C O N S U L T A N T ’ s r e s p o n s i b i l i t y t o e n s u r e f e d e r a l , C I T Y , o r l o c a l g o v e r n m e n t

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i E x h i b i t D
o f f i c i a l s a r e a l l o w e d f u l l a c c e s s t o t h e C P A ’ s w o r k p a p e r s i n c l u d i n g m a k i n g c o p i e s a s n e c e s s a r y . T h e A G R E E M E N T , c o s t p r o p o s a l , a n d I C R s h a l l b e a d j u s t e d b y C O N S U L T A N T a n d a p p r o v e d b y C I T Y C o n t r a c t A d m i n i s t r a t o r t o c o n f o r m t o t h e a u d i t o r r e v i e w r e c o m m e n d a t i o n s . C O N S U L T A N T a g r e e s t h a t i n d i v i d u a l t e r m s o f c o s t s i d e n t i f i e d i n t h e a u d i t r e p o r t s h a l l b e i n c o r p o r a t e d i n t o t h e A G R E E M E N T b y t h i s r e f e r e n c e i f d i r e c t e d b y C I T Y a t i t s s o l e d i s c r e t i o n .

R e f u s a l b y C O N S U L T A N T t o i n c o r p o r a t e a u d i t o r r e v i e w r e c o m m e n d a t i o n s , o r t o e n s u r e t h a t t h e f e d e r a l , C I T Y o r l o c a l g o v e r n m e n t s h a v e a c c e s s t o C P A w o r k p a p e r s , w i l l b e c o n s i d e r e d a b r e a c h o f A G R E E M E N T t e r m s a n d c a u s e f o r t e r m i n a t i o n o f t h e A G R E E M E N T a n d d i s a l l o w a n c e o f p r i o r r e i m b u r s e d c o s t s .

E . C O N S U L T A N T ’ s C o s t P r o p o s a l m a y b e s u b j e c t t o a C P A I C R A u d i t W o r k P a p e r R e v i e w a n d / o r a u d i t b y t h e I n d e p e n d e n t O f f i c e o f A u d i t s a n d I n v e s t i g a t i o n s ( I O A I ) . I O A I , a t i t s s o l e d i s c r e t i o n , m a y r e v i e w a n d / o r a u d i t a n d a p p r o v e t h e C P A I C R d o c u m e n t a t i o n . T h e C o s t P r o p o s a l s h a l l b e a d j u s t e d b y t h e C O N S U L T A N T a n d a p p r o v e d b y t h e C I T Y C o n t r a c t A d m i n i s t r a t o r t o c o n f o r m t o t h e W o r k P a p e r R e v i e w r e c o m m e n d a t i o n s i n c l u d e d i n t h e m a n a g e m e n t l e t t e r o r a u d i t r e c o m m e n d a t i o n s i n c l u d e d i n t h e a u d i t r e p o r t . R e f u s a l b y t h e C O N S U L T A N T t o i n c o r p o r a t e t h e W o r k P a p e r R e v i e w r e c o m m e n d a t i o n s i n c l u d e d i n t h e m a n a g e m e n t l e t t e r o r a u d i t r e c o m m e n d a t i o n s i n c l u d e d i n t h e a u d i t r e p o r t w i l l b e c o n s i d e r e d a b r e a c h o f t h e A G R E E M E N T t e r m s a n d c a u s e f o r t e r m i n a t i o n o f t h e A G R E E M E N T a n d d i s a l l o w a n c e o f p r i o r r e i m b u r s e d c o s t s .

1 . D u r i n g I O A I ’ s r e v i e w o f t h e I C R a u d i t w o r k p a p e r s c r e a t e d b y t h e C O N S U L T A N T ’ s i n d e p e n d e n t C P A , I O A I w i l l w o r k w i t h t h e C P A a n d / o r C O N S U L T A N T t o w a r d a r e s o l u t i o n o f i s s u e s t h a t a r i s e d u r i n g t h e r e v i e w . E a c h p a r t y a g r e e s t o u s e i t s b e s t e f f o r t s t o r e s o l v e a n y a u d i t d i s p u t e s i n a t i m e l y m a n n e r . I f I O A I i d e n t i f i e s s i g n i f i c a n t i s s u e s d u r i n g t h e r e v i e w a n d i s u n a b l e t o i s s u e a c o g n i z a n t a p p r o v a l l e t t e r , C I T Y w i l l r e i m b u r s e t h e C O N S U L T A N T a t a n a c c e p t e d I C R u n t i l a F A R ( F e d e r a l A c q u i s i t i o n R e g u l a t i o n ) c o m p l i a n t I C R ( e . g . 4 8 C F R P a r t 3 1 ; G A G A S ( G e n e r a l l y A c c e p t e d A u d i t i n g S t a n d a r d s ) ; C A S ( C o s t A c c o u n t i n g S t a n d a r d s ) , i f a p p l i c a b l e ; i n a c c o r d a n c e w i t h p r o c e d u r e s a n d g u i d e l i n e s o f t h e A m e r i c a n A s s o c i a t i o n o f S t a t e H i g h w a y s a n d T r a n s p o r t a t i o n O f f i c i a l s ( A A S H T O ) A u d i t G u i d e ; a n d o t h e r a p p l i c a b l e p r o c e d u r e s a n d g u i d e l i n e s ) i s r e c e i v e d a n d a p p r o v e d b y I O A I .

A c c e p t e d r a t e s w i l l b e a s f o l l o w s :

a . I f t h e p r o p o s e d r a t e i s l e s s t h a n o n e h u n d r e d f i f t y p e r c e n t ( 1 5 0 % ) - t h e a c c e p t e d r a t e r e i m b u r s e d w i l l b e n i n e t y p e r c e n t ( 9 0 % ) o f t h e p r o p o s e d r a t e .

b . I f t h e p r o p o s e d r a t e i s b e t w e e n o n e h u n d r e d f i f t y p e r c e n t ( 1 5 0 % ) a n d t w o h u n d r e d p e r c e n t ( 2 0 0 % ) - t h e a c c e p t e d r a t e w i l l b e e i g h t y -f i v e p e r c e n t ( 8 5 % ) o f t h e p r o p o s e d r a t e .

D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i E x h i b i t D

c . I f t h e p r o p o s e d r a t e i s g r e a t e r t h a n t w o h u n d r e d p e r c e n t ( 2 0 0 % ) - t h e a c c e p t e d r a t e w i l l b e s e v e n t y -f i v e p e r c e n t ( 7 5 % ) o f t h e p r o p o s e d r a t e .

2 . I f I O A I i s u n a b l e t o i s s u e a c o g n i z a n t l e t t e r p e r p a r a g r a p h E . 1 . a b o v e , I O A I m a y r e q u i r e C O N S U L T A N T t o s u b m i t a r e v i s e d i n d e p e n d e n t C P A -a u d i t e d I C R a n d a u d i t r e p o r t w i t h i n t h r e e ( 3 ) m o n t h s o f t h e e f f e c t i v e d a t e o f t h e m a n a g e m e n t l e t t e r . I O A I w i l l t h e n h a v e u p t o s i x ( 6 ) m o n t h s t o r e v i e w t h e C O N S U L T A N T ’ s a n d / o r t h e i n d e p e n d e n t C P A ’ s r e v i s i o n s .

3 . I f t h e C O N S U L T A N T f a i l s t o c o m p l y w i t h t h e p r o v i s i o n s o f t h i s p a r a g r a p h E , o r i f I O A I i s s t i l l u n a b l e t o i s s u e a c o g n i z a n t a p p r o v a l l e t t e r a f t e r t h e r e v i s e d i n d e p e n d e n t C P A a u d i t e d I C R i s s u b m i t t e d , o v e r h e a d c o s t r e i m b u r s e m e n t w i l l b e l i m i t e d t o t h e a c c e p t e d I C R t h a t w a s e s t a b l i s h e d u p o n i n i t i a l r e j e c t i o n o f t h e I C R a n d s e t f o r t h i n p a r a g r a p h E . 1 . a b o v e f o r a l l r e n d e r e d s e r v i c e s . I n t h i s e v e n t , t h i s a c c e p t e d I C R w i l l b e c o m e t h e a c t u a l a n d f i n a l I C R f o r r e i m b u r s e m e n t p u r p o s e s u n d e r t h i s A G R E E M E N T .

4 . C O N S U L T A N T m a y s u b m i t t o C I T Y f i n a l i n v o i c e o n l y w h e n a l l o f t h e f o l l o w i n g i t e m s h a v e o c c u r r e d : ( 1 ) I O A I a c c e p t s o r a d j u s t s t h e o r i g i n a l o r r e v i s e d i n d e p e n d e n t C P A a u d i t e d I C R ; ( 2 ) a l l w o r k u n d e r t h i s A G R E E M E N T h a s b e e n c o m p l e t e d t o t h e s a t i s f a c t i o n o f C I T Y ; a n d , ( 3 ) I O A I h a s i s s u e d i t s f i n a l I C R r e v i e w l e t t e r . T h e C O N S U L T A N T M U S T S U B M I T I T S F I N A L I N V O I C E T O C I T Y n o l a t e r t h a n s i x t y ( 6 0 ) c a l e n d a r d a y s a f t e r o c c u r r e n c e o f t h e l a s t o f t h e s e i t e m s .

T h e a c c e p t e d I C R w i l l a p p l y t o t h i s A G R E E M E N T a n d a l l o t h e r a g r e e m e n t s e x e c u t e d b e t w e e n C I T Y a n d t h e C O N S U L T A N T , e i t h e r a s a p r i m e o r s u b c o n s u l t a n t , w i t h t h e s a m e f i s c a l p e r i o d I C R .

7 . A R T I C L E X S U B C O N T R A C T I N G

A . N o t h i n g c o n t a i n e d i n t h i s A G R E E M E N T o r o t h e r w i s e , s h a l l c r e a t e a n y c o n t r a c t u a l r e l a t i o n b e t w e e n t h e C I T Y a n d a n y S u b c o n t r a c t o r s , a n d n o s u b a g r e e m e n t s h a l l r e l i e v e t h e C O N S U L T A N T o f i t s r e s p o n s i b i l i t i e s a n d o b l i g a t i o n s h e r e u n d e r . T h e C O N S U L T A N T a g r e e s t o b e a s f u l l y r e s p o n s i b l e t o t h e C I T Y f o r t h e a c t s a n d o m i s s i o n s o f i t s S u b c o n t r a c t o r s a n d o f p e r s o n s e i t h e r d i r e c t l y o r i n d i r e c t l y e m p l o y e d b y a n y o f t h e m a s i t i s f o r t h e a c t s a n d o m i s s i o n s o f p e r s o n s d i r e c t l y e m p l o y e d b y t h e C O N S U L T A N T . T h e C O N S U L T A N T ' s o b l i g a t i o n t o p a y i t s S u b c o n t r a c t o r s i s a n i n d e p e n d e n t o b l i g a t i o n f r o m t h e C I T Y ' s o b l i g a t i o n t o m a k e p a y m e n t s t o t h e C O N S U L T A N T .

B . T h e C O N S U L T A N T s h a l l p e r f o r m t h e w o r k c o n t e m p l a t e d w i t h r e s o u r c e s a v a i l a b l e w i t h i n i t s o w n o r g a n i z a t i o n a n d n o p o r t i o n o f t h e w o r k s h a l l b e s u b c o n t r a c t e d w i t h o u t w r i t t e n a u t h o r i z a t i o n b y t h e C I T Y D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B C o n t r a c t A d m i n i s t r a t o r ,

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i E x h i b i t D
e x c e p t t h a t w h i c h i s e x p r e s s l y i d e n t i f i e d i n t h e C O N S U L T A N T ’ s a p p r o v e d C o s t P r o p o s a l .

C . A n y s u b a g r e e m e n t e n t e r e d i n t o a s a r e s u l t o f t h i s A G R E E M E N T , s h a l l c o n t a i n a l l t h e p r o v i s i o n s s t i p u l a t e d i n t h i s e n t i r e A G R E E M E N T t o b e a p p l i c a b l e t o S u b c o n t r a c t o r s u n l e s s o t h e r w i s e n o t e d .

D . C O N S U L T A N T s h a l l p a y i t s S u b c o n t r a c t o r s w i t h i n F i f t e e n ( 1 5 ) c a l e n d a r d a y s f r o m r e c e i p t o f e a c h p a y m e n t m a d e t o t h e C O N S U L T A N T b y t h e C I T Y .

E . A n y s u b s t i t u t i o n o f S u b c o n t r a c t o r s m u s t b e a p p r o v e d i n w r i t i n g b y t h e C I T Y C o n t r a c t A d m i n i s t r a t o r i n a d v a n c e o f a s s i g n i n g w o r k t o a s u b s t i t u t e S u b c o n t r a c t o r .

F . P r o m p t P r o g r e s s P a y m e n t C O N S U L T A N T o r s u b c o n s u l t a n t s h a l l p a y t o a n y s u b c o n s u l t a n t , n o t l a t e r t h a n f i f t e e n ( 1 5 ) d a y s a f t e r r e c e i p t o f e a c h p r o g r e s s p a y m e n t , u n l e s s o t h e r w i s e a g r e e d t o i n w r i t i n g , t h e r e s p e c t i v e a m o u n t s a l l o w e d C O N S U L T A N T o n a c c o u n t o f t h e w o r k p e r f o r m e d b y t h e s u b c o n s u l t a n t s , t o t h e e x t e n t o f e a c h s u b c o n s u l t a n t ’ s i n t e r e s t t h e r e i n . I n t h e e v e n t t h a t t h e r e i s a g o o d f a i t h d i s p u t e o v e r a l l o r a n y p o r t i o n o f t h e a m o u n t d u e o n a p r o g r e s s p a y m e n t f r o m C O N S U L T A N T o r s u b c o n s u l t a n t t o a s u b c o n s u l t a n t , C O N S U L T A N T o r s u b c o n s u l t a n t m a y w i t h h o l d n o m o r e t h a n 1 5 0 p e r c e n t o f t h e d i s p u t e d a m o u n t .

A n y v i o l a t i o n o f t h i s r e q u i r e m e n t s h a l l c o n s t i t u t e a c a u s e f o r d i s c i p l i n a r y a c t i o n a n d s h a l l s u b j e c t t h e l i c e n s e e t o a p e n a l t y , p a y a b l e t o t h e s u b c o n s u l t a n t , o f 2 p e r c e n t o f t h e a m o u n t d u e p e r m o n t h f o r e v e r y m o n t h t h a t p a y m e n t i s n o t m a d e .

I n a n y a c t i o n f o r t h e c o l l e c t i o n o f f u n d s w r o n g f u l l y w i t h h e l d , t h e p r e v a i l i n g p a r t y s h a l l b e e n t i t l e d t o h i s o r h e r a t t o r n e y ’ s f e e s a n d c o s t s . T h e s a n c t i o n s a u t h o r i z e d u n d e r t h i s r e q u i r e m e n t s h a l l b e s e p a r a t e f r o m , a n d i n a d d i t i o n t o , a l l o t h e r r e m e d i e s , e i t h e r c i v i l , a d m i n i s t r a t i v e , o r c r i m i n a l . T h i s c l a u s e a p p l i e s t o b o t h D B E a n d n o n -D B E s u b c o n s u l t a n t s .

G. P r o m p t P a y m e n t o f W i t h h e l d F u n d s t o S u b c o n s u l t a n t s T h e C I T Y m a y h o l d r e t a i n a g e f r o m C O N S U L T A N T a n d s h a l l m a k e p r o m p t a n d r e g u l a r i n c r e m e n t a l a c c e p t a n c e s o f p o r t i o n s , a s d e t e r m i n e d b y t h e C I T Y , o f t h e c o n t r a c t w o r k , a n d p a y r e t a i n a g e t o C O N S U L T A N T b a s e d o n t h e s e a c c e p t a n c e s . T h e C I T Y s h a l l d e s i g n a t e o n e o f t h e m e t h o d s b e l o w i n t h e c o n t r a c t t o e n s u r e p r o m p t a n d f u l l p a y m e n t o f a n y r e t a i n a g e k e p t b y C O N S U L T A N T o r s u b c o n s u l t a n t t o a s u b c o n s u l t a n t .

T h e C I T Y s h a l l h o l d r e t a i n a g e f r o m C O N S U L T A N T a n d s h a l l m a k e p r o m p t a n d r e g u l a r i n c r e m e n t a l a c c e p t a n c e s o f p o r t i o n s , a s d e t e r m i n e d b y t h e C I T Y o f t h e c o n t r a c t w o r k a n d p a y r e t a i n a g e t o C O N S U L T A N T b a s e d o n t h e s e a c c e p t a n c e s .

D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B C O N S U L T A N T o r s u b c o n s u l t a n t s h a l l r e t u r n a l l m o n i e s w i t h h e l d i n r e t e n t i o n f r o m

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i E x h i b i t D
a l l s u b c o n s u l t a n t s w i t h i n 1 5 d a y s a f t e r r e c e i v i n g p a y m e n t f o r w o r k s a t i s f a c t o r i l y c o m p l e t e d a n d a c c e p t e d i n c l u d i n g i n c r e m e n t a l a c c e p t a n c e s o f p o r t i o n s o f t h e c o n t r a c t w o r k b y t h e C I T Y . A n y d e l a y o r p o s t p o n e m e n t o f p a y m e n t m a y t a k e p l a c e o n l y f o r g o o d c a u s e a n d w i t h t h e C I T Y ’ s p r i o r w r i t t e n a p p r o v a l . A n y v i o l a t i o n o f t h e s e p r o v i s i o n s s h a l l s u b j e c t t h e v i o l a t i n g C O N S U L T A N T o r s u b c o n s u l t a n t t o t h e p e n a l t i e s , s a n c t i o n s , a n d o t h e r r e m e d i e s s p e c i f i e d i n S e c t i o n 3 3 2 1 o f t h e C a l i f o r n i a C i v i l C o d e . T h i s r e q u i r e m e n t s h a l l n o t b e c o n s t r u e d t o l i m i t o r i m p a i r a n y c o n t r a c t u a l , a d m i n i s t r a t i v e o r j u d i c i a l r e m e d i e s o t h e r w i s e a v a i l a b l e t o C O N S U L T A N T o r s u b c o n s u l t a n t i n t h e e v e n t o f a d i s p u t e i n v o l v i n g l a t e p a y m e n t o r n o n p a y m e n t b y C O N S U L T A N T ; d e f i c i e n t s u b c o n s u l t a n t p e r f o r m a n c e a n d / o r n o n c o m p l i a n c e b y a s u b c o n s u l t a n t . T h i s c l a u s e a p p l i e s t o b o t h D B E a n d n o n -D B E s u b c o n s u l t a n t s . A n y v i o l a t i o n o f t h e s e p r o v i s i o n s s h a l l s u b j e c t t h e v i o l a t i n g C O N S U L T A N T o r s u b c o n s u l t a n t t o t h e p e n a l t i e s , s a n c t i o n s a n d o t h e r r e m e d i e s s p e c i f i e d t h e r e i n . T h e s e r e q u i r e m e n t s s h a l l n o t b e c o n s t r u e d t o l i m i t o r i m p a i r a n y c o n t r a c t u a l , a d m i n i s t r a t i v e , o r j u d i c i a l r e m e d i e s o t h e r w i s e a v a i l a b l e t o C O N S U L T A N T o r s u b c o n s u l t a n t i n t h e e v e n t o f a d i s p u t e i n v o l v i n g l a t e p a y m e n t o r n o n p a y m e n t b y C O N S U L T A N T , d e f i c i e n t s u b c o n t r a c t p e r f o r m a n c e , o r n o n c o m p l i a n c e b y a s u b c o n s u l t a n t .

8 . A R T I C L E X I E Q U I P M E N T P U R C H A S E A N D O T H E R C A P I T A L

E X P E N D I T U R E S

A . P r i o r a u t h o r i z a t i o n i n w r i t i n g b y C I T Y ’ s C o n t r a c t A d m i n i s t r a t o r s h a l l b e r e q u i r e d b e f o r e C O N S U L T A N T e n t e r s i n t o a n y u n b u d g e t e d p u r c h a s e o r d e r , o r s u b c o n t r a c t e x c e e d i n g f i v e t h o u s a n d d o l l a r s ( $ 5 , 0 0 0 ) f o r s u p p l i e s , e q u i p m e n t , o r C O N S U L T A N T s e r v i c e s . C O N S U L T A N T s h a l l p r o v i d e a n e v a l u a t i o n o f t h e n e c e s s i t y o r d e s i r a b i l i t y o f i n c u r r i n g s u c h c o s t s .

B . F o r p u r c h a s e o f a n y i t e m , s e r v i c e , o r c o n s u l t i n g w o r k n o t c o v e r e d i n C O N S U L T A N T ’ s a p p r o v e d C o s t P r o p o s a l a n d e x c e e d i n g f i v e t h o u s a n d d o l l a r s ( $ 5 , 0 0 0 ) , w i t h p r i o r a u t h o r i z a t i o n b y C I T Y ’ s C o n t r a c t A d m i n i s t r a t o r , t h r e e c o m p e t i t i v e q u o t a t i o n s m u s t b e s u b m i t t e d w i t h t h e r e q u e s t , o r t h e a b s e n c e o f b i d d i n g m u s t b e a d e q u a t e l y j u s t i f i e d .

C . A n y e q u i p m e n t p u r c h a s e d w i t h f u n d s p r o v i d e d u n d e r t h e t e r m s o f t h i s A G R E E M E N T i s s u b j e c t t o t h e f o l l o w i n g :

1 . C O N S U L T A N T s h a l l m a i n t a i n a n i n v e n t o r y o f a l l n o n e x p e n d a b l e p r o p e r t y . N o n e x p e n d a b l e p r o p e r t y i s d e f i n e d a s h a v i n g a u s e f u l l i f e o f a t l e a s t t w o y e a r s a n d a n a c q u i s i t i o n c o s t o f f i v e t h o u s a n d d o l l a r s ( $ 5 , 0 0 0 ) o r m o r e . I f t h e p u r c h a s e d e q u i p m e n t n e e d s r e p l a c e m e n t a n d i s s o l d o r t r a d e d i n , C I T Y s h a l l r e c e i v e a p r o p e r r e f u n d o r c r e d i t a t t h e c o n c l u s i o n o f t h e A G R E E M E N T , o r i f t h e A G R E E M E N T i s t e r m i n a t e d , C O N S U L T A N T m a y e i t h e r k e e p t h e e q u i p m e n t a n d c r e d i t C I T Y i n a n a m o u n t e q u a l t o i t s f a i r m a r k e t v a l u e , o r s D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B e l l s u c h e q u i p m e n t a t

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i E x h i b i t D
t h e b e s t p r i c e o b t a i n a b l e a t a p u b l i c o r p r i v a t e s a l e , i n a c c o r d a n c e w i t h e s t a b l i s h e d C I T Y p r o c e d u r e s ; a n d c r e d i t C I T Y i n a n a m o u n t e q u a l t o t h e s a l e s p r i c e . I f C O N S U L T A N T e l e c t s t o k e e p t h e e q u i p m e n t , f a i r m a r k e t v a l u e s h a l l b e d e t e r m i n e d a t C O N S U L T A N T ’ s e x p e n s e , o n t h e b a s i s o f a c o m p e t e n t i n d e p e n d e n t a p p r a i s a l o f s u c h e q u i p m e n t . A p p r a i s a l s s h a l l b e o b t a i n e d f r o m a n ap p r a i s e r m u t u a l l y a g r e e a b l e t o b y C I T Y a n d C O N S U L T A N T , i f i t i s d e t e r m i n e d t o s e l l t h e e q u i p m e n t , t h e t e r m s a n d c o n d i t i o n s o f s u c h s a l e m u s t b e a p p r o v e d i n a d v a n c e b y C I T Y .

2 . R e g u l a t i o n 2 C F R P a r t 2 0 0 r e q u i r e s a c r e d i t t o F e d e r a l f u n d s w h e n p a r t i c i p a t i n g e q u i p m e n t w i t h a f a i r m a r k e t v a l u e g r e a t e r t h a n f i v e t h o u s a n d d o l l a r s ( $ 5 , 0 0 0 ) i s c r e d i t e d t o t h e p r o j e c t .

9 . A R T I C L E X I I S t a t e P r e v a i l i n g W a g e R a t e s

A . N o C O N S U L T A N T o r s u b -c o n s u l t a n t m a y b e a w a r d e d a n A G R E E M E N T c o n t a i n i n g p u b l i c w o r k e l e m e n t s u n l e s s r e g i s t e r e d w i t h t h e D e p a r t m e n t o f I n d u s t r i a l R e l a t i o n s ( D I R ) p u r s u a n t t o L a b o r C o d e § 1 7 2 5 . 5 . R e g i s t r a t i o n w i t h D I R m u s t b e m a i n t a i n e d t h r o u g h o u t t h e e n t i r e t e r m o f t h i s A G R E E M E N T , i n c l u d i n g a n y s u b s e q u e n t a m e n d m e n t s .

B . T h e C O N S U L T A N T s h a l l c o m p l y w i t h a l l o f t h e a p p l i c a b l e p r o v i s i o n s o f t h e C a l i f o r n i a L a b o r C o d e r e q u i r i n g t h e p a y m e n t o f p r e v a i l i n g w a g e s . T h e G e n e r a l P r e v a i l i n g W a g e R a t e D e t e r m i n a t i o n s a p p l i c a b l e t o w o r k u n d e r t h i s A G R E E M E N T a r e a v a i l a b l e a n d o n f i l e w i t h t h e D e p a r t m e n t o f T r a n s p o r t a t i o n ' s R e g i o n a l / D i s t r i c t L a b o r C o m p l i a n c e O f f i c e r ( h t t p s : / / d o t . c a . g o v / p r o g r a m s / c o n s t r u c t i o n / l a b o r -c o m p l i a n c e ) . T h e s e w a g e r a t e s a r e m a d e a s p e c i f i c p a r t o f t h i s A G R E E M E N T b y r e f e r e n c e p u r s u a n t t o L a b o r C o d e § 1 7 7 3 . 2 a n d w i l l b e a p p l i c a b l e t o w o r k p e r f o r m e d a t a c o n s t r u c t i o n p r o j e c t s i t e . P r e v a i l i n g w a g e s w i l l b e a p p l i c a b l e t o a l l i n s p e c t i o n w o r k p e r f o r m e d a t C I T Y c o n s t r u c t i o n s i t e s , a t C I T Y f a c i l i t i e s a n d a t o f f -s i t e l o c a t i o n s t h a t a r e s e t u p b y t h e c o n s t r u c t i o n c o n t r a c t o r o r o n e o f i t s s u b c o n t r a c t o r s s o l e l y a n d s p e c i f i c a l l y t o s e r v e C I T Y p r o j e c t s . P r e v a i l i n g w a g e r e q u i r e m e n t s d o n o t a p p l y t o i n s p e c t i o n w o r k p e r f o r m e d a t t h e f a c i l i t i e s o f v e n d o r s a n d c o m m e r c i a l m a t e r i a l s s u p p l i e r s t h a t p r o v i d e g o o d s a n d s e r v i c e s t o t h e g e n e r a l p u b l i c .

C . G e n e r a l P r e v a i l i n g W a g e R a t e D e t e r m i n a t i o n s a p p l i c a b l e t o t h i s p r o j e c t m a y a l s o b e o b t a i n e d f r o m t h e D e p a r t m e n t o f I n d u s t r i a l R e l a t i o n s I n t e r n e t s i t e a t h t t p : / / w w w . d i r . c a . g o v .

D . P a y r o l l R e c o r d s

1 . E a c h C O N S U L T A N T a n d s u b -c o n s u l t a n t s h a l l k e e p a c c u r a t e c e r t i f i e d D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B p a y r o l l r e c o r d s a n d s u p p o r t i n g d o c u m e n t s a s m a n d a t e d b y L a b o r C o d e § 1 7 7 6

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i E x h i b i t D
a n d a s d e f i n e d i n 8 C C R § 1 6 0 0 0 s h o w i n g t h e n a m e , a d d r e s s , s o c i a l s e c u r i t y n u m b e r , w o r k c l a s s i f i c a t i o n , s t r a i g h t t i m e a n d o v e r t i m e h o u r s w o r k e d e a c h d a y a n d w e e k , a n d t h e a c t u a l p e r d i e m w a g e s p a i d t o e a c h j o u r n e y m a n , a p p r e n t i c e , w o r k e r , o r o t h e r e m p l o y e e e m p l o y e d b y t h e C O N S U L T A N T o r s u b -c o n s u l t a n t i n c o n n e c t i o n w i t h t h e p u b l i c w o r k . E a c h p a y r o l l r e c o r d s h a l l c o n t a i n o r b e v e r i f i e d b y a w r i t t e n d e c l a r a t i o n t h a t i t i s m a d e u n d e r p e n a l t y o f p e r j u r y , s t a t i n g b o t h o f t h e f o l l o w i n g :
a . T h e i n f o r m a t i o n c o n t a i n e d i n t h e p a y r o l l r e c o r d i s t r u e a n d c o r r e c t .

b . T h e e m p l o y e r h a s c o m p l i e d w i t h t h e r e q u i r e m e n t s o f L a b o r C o d e § 1 7 7 1 , § 1 8 1 1 , a n d § 1 8 1 5 f o r a n y w o r k p e r f o r m e d b y h i s o r h e r e m p l o y e e s o n t h e p u b l i c w o r k s p r o j e c t .

2 . T h e p a y r o l l r e c o r d s e n u m e r a t e d u n d e r p a r a g r a p h ( 1 ) a b o v e s h a l l b e c e r t i f i e d a s c o r r e c t b y t h e C O N S U L T A N T u n d e r p e n a l t y o f p e r j u r y . T h e p a y r o l l r e c o r d s a n d a l l s u p p o r t i n g d o c u m e n t s s h a l l b e m a d e a v a i l a b l e f o r i n s p e c t i o n a n d c o p y i n g b y C I T Y r e p r e s e n t a t i v e s a t a l l r e a s o n a b l e h o u r s a t t h e p r i n c i p a l o f f i c e o f t h e C O N S U L T A N T . T h e C O N S U L T A N T s h a l l p r o v i d e c o p i e s o f c e r t i f i e d p a y r o l l s o r p e r m i t i n s p e c t i o n o f i t s r e c o r d s a s f o l l o w s :

a . A c e r t i f i e d c o p y o f a n e m p l o y e e ' s p a y r o l l r e c o r d s h a l l b e m a d e a v a i l a b l e f o r i n s p e c t i o n o r f u r n i s h e d t o t h e e m p l o y e e o r t h e e m p l o y e e ' s a u t h o r i z e d r e p r e s e n t a t i v e o n r e q u e s t .

b . A c e r t i f i e d c o p y o f a l l p a y r o l l r e c o r d s e n u m e r a t e d i n p a r a g r a p h ( 1 ) a b o v e , s h a l l b e m a d e a v a i l a b l e f o r i n s p e c t i o n o r f u r n i s h e d u p o n r e q u e s t t o a r e p r e s e n t a t i v e o f C I T Y , t h e D i v i s i o n o f L a b o r S t a n d a r d s E n f o r c e m e n t a n d t h e D i v i s i o n o f A p p r e n t i c e s h i p S t a n d a r d s o f t h e D e p a r t m e n t o f I n d u s t r i a l R e l a t i o n s .

C e r t i f i e d p a y r o l l s s u b m i t t e d t o C I T Y , t h e D i v i s i o n o f L a b o r S t a n d a r d s E n f o r c e m e n t a n d t h e D i v i s i o n o f A p p r e n t i c e s h i p S t a n d a r d s s h a l l n o t b e a l t e r e d o r o b l i t e r a t e d b y t h e C O N S U L T A N T .

c . T h e p u b l i c s h a l l n o t b e g i v e n a c c e s s t o c e r t i f i e d p a y r o l l r e c o r d s b y t h e C O N S U L T A N T . T h e C O N S U L T A N T i s r e q u i r e d t o f o r w a r d a n y r e q u e s t s f o r c e r t i f i e d p a y r o l l s t o t h e C I T Y C o n t r a c t A d m i n i s t r a t o r b y b o t h e m a i l a n d r e g u l a r m a i l o n t h e b u s i n e s s d a y f o l l o w i n g r e c e i p t o f t h e r e q u e s t .

3 . E a c h C O N S U L T A N T s h a l l s u b m i t a c e r t i f i e d c o p y o f t h e r e c o r d s e n u m e r a t e d i n p a r a g r a p h ( 1 ) a b o v e , t o t h e e n t i t y t h a t r e q u e s t e d t h e r e c o r d s w i t h i n t e n ( 1 0 ) c a l e n d a r d a y s a f t e r r e c e i p t o f a w r i t t e n r e q u e s t .

4 . A n y c o p y o f r e c o r d s m a d e a v a i l a b l e f o r i n s p e c t i o n a s c o p i e s a n d f u r n i s h e d u p o n r e q u e s t t o t h e p u b l i c o r a n y p u b l i c a g e n c y b y C I T Y s h a l l b e D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B m a r k e d o r o b l i t e r a t e d i n s u c h a m a n n e r a s t o p r e v e n t d i s c l o s u r e o f e a c h

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i E x h i b i t D
i n d i v i d u a l ' s n a m e , a d d r e s s , a n d s o c i a l s e c u r i t y n u m b e r . T h e n a m e a n d a d d r e s s o f t h e C O N S U L T A N T o r s u b -c o n s u l t a n t p e r f o r m i n g t h e w o r k s h a l l n o t b e m a r k e d o r o b l i t e r a t e d .

5 . T h e C O N S U L T A N T s h a l l i n f o r m C I T Y o f t h e l o c a t i o n o f t h e r e c o r d s e n u m e r a t e d u n d e r p a r a g r a p h ( 1 ) a b o v e , i n c l u d i n g t h e s t r e e t a d d r e s s , c i t y a n d c o u n t y , a n d s h a l l , w i t h i n f i v e ( 5 ) w o r k i n g d a y s , p r o v i d e a n o t i c e o f a c h a n g e o f l o c a t i o n a n d a d d r e s s .

6 . T h e C O N S U L T A N T o r s u b -c o n s u l t a n t s h a l l h a v e t e n ( 1 0 ) c a l e n d a r d a y s i n w h i c h t o c o m p l y s u b s e q u e n t t o r e c e i p t o f w r i t t e n n o t i c e r e q u e s t i n g t h e r e c o r d s e n u m e r a t e d i n p a r a g r a p h ( 1 ) a b o v e . I n t h e e v e n t t h e C O N S U L T A N T o r s u b - c o n s u l t a n t f a i l s t o c o m p l y w i t h i n t h e t e n ( 1 0 ) d a y p e r i o d , h e o r s h e s h a l l , a s a p e n a l t y t o C I T Y , f o r f e i t o n e h u n d r e d d o l l a r s ( $ 1 0 0 ) f o r e a c h c a l e n d a r d a y , o r p o r t i o n t h e r e o f , f o r e a c h w o r k e r , u n t i l s t r i c t c o m p l i a n c e i s e f f e c t u a t e d . S u c h p e n a l t i e s s h a l l b e w i t h h e l d b y C I T Y f r o m p a y m e n t s t h e n d u e . C O N S U L T A N T i s n o t s u b j e c t t o a p e n a l t y a s s e s s m e n t p u r s u a n t t o t h i s s e c t i o n d u e t o t h e f a i l u r e o f a s u b -c o n s u l t a n t t o c o m p l y w i t h t h i s s e c t i o n .

E . W h e n p r e v a i l i n g w a g e r a t e s a p p l y , t h e C O N S U L T A N T i s r e s p o n s i b l e f o r v e r i f y i n g c o m p l i a n c e w i t h c e r t i f i e d p a y r o l l r e q u i r e m e n t s . I n v o i c e p a y m e n t w i l l n o t b e m a d e u n t i l t h e i n v o i c e i s a p p r o v e d b y t h e C I T Y C o n t r a c t A d m i n i s t r a t o r .

F . P e n a l t y

1 . T h e C O N S U L T A N T a n d a n y o f i t s s u b -c o n s u l t a n t s s h a l l c o m p l y w i t h L a b o r C o d e § 1 7 7 4 a n d § 1 7 7 5 . P u r s u a n t t o L a b o r C o d e § 1 7 7 5 , t h e C O N S U L T A N T a n d a n y s u b -c o n s u l t a n t s h a l l f o r f e i t t o t h e C I T Y a p e n a l t y o f n o t m o r e t h a n t w o h u n d r e d d o l l a r s ( $ 2 0 0 ) f o r e a c h c a l e n d a r d a y , o r p o r t i o n t h e r e o f , f o r e a c h w o r k e r p a i d l e s s t h a n t h e p r e v a i l i n g r a t e s a s d e t e r m i n e d b y t h e D i r e c t o r o f D I R f o r t h e w o r k o r c r a f t i n w h i c h t h e w o r k e r i s e m p l o y e d f o r a n y p u b l i c w o r k d o n e u n d e r t h e A G R E E M E N T b y t h e C O N S U L T A N T o r b y i t s s u b -c o n s u l t a n t i n v i o l a t i o n o f t h e r e q u i r e m e n t s o f t h e L a b o r C o d e a n d i n p a r t i c u l a r , L a b o r C o d e § § 1 7 7 0 t o 1 7 8 0 , i n c l u s i v e .

2 . T h e a m o u n t o f t h i s f o r f e i t u r e s h a l l b e d e t e r m i n e d b y t h e L a b o r C o m m i s s i o n e r a n d s h a l l b e b a s e d o n c o n s i d e r a t i o n o f m i s t a k e , i n a d v e r t e n c e , o r n e g l e c t o f t h e C O N S U L T A N T o r s u b -c o n s u l t a n t i n f a i l i n g t o p a y t h e c o r r e c t r a t e o f p r e v a i l i n g w a g e s , o r t h e p r e v i o u s r e c o r d o f t h e C O N S U L T A N T o r s u b - c o n s u l t a n t i n m e e t i n g t h e i r r e s p e c t i v e p r e v a i l i n g w a g e o b l i g a t i o n s , o r t h e w i l l f u l f a i l u r e b y t h e C O N S U L T A N T o r s u b -c o n s u l t a n t t o p a y t h e c o r r e c t r a t e s o f p r e v a i l i n g w a g e s . A m i s t a k e , i n a d v e r t e n c e , o r n e g l e c t i n f a i l i n g t o p a y t h e c o r r e c t r a t e s o f p r e v a i l i n g w a g e s i s n o t e x c u s a b l e i f t h e C O N S U L T A N T o r s u b -c o n s u l t a n t D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B h a d k n o w l e d g e o f t h e o b l i g a t i o n s u n d e r t h e L a b o r C o d e . T h e C O N S U L T A N T i s

C o n s u l t a n t a n d P r o f e s s i o n a l S e r v i c e s A g r e e m e n t – O n C a l l P r o j e c t M a n a g e m e n t F e d -G h i r a r d e l l i E x h i b i t D
r e s p o n s i b l e f o r p a y i n g t h e a p p r o p r i a t e r a t e , i n c l u d i n g a n y e s c a l a t i o n s t h a t t a k e p l a c e d u r i n g t h e t e r m o f t h e A G R E E M E N T .

3 . I n a d d i t i o n t o t h e p e n a l t y a n d p u r s u a n t t o L a b o r C o d e § 1 7 7 5 , t h e d i f f e r e n c e b e t w e e n t h e p r e v a i l i n g w a g e r a t e s a n d t h e a m o u n t p a i d t o e a c h w o r k e r f o r e a c h c a l e n d a r d a y o r p o r t i o n t h e r e o f f o r w h i c h e a c h w o r k e r w a s p a i d l e s s t h a n t h e p r e v a i l i n g w a g e r a t e s h a l l b e p a i d t o e a c h w o r k e r b y t h e C O N S U L T A N T o r s u b -c o n s u l t a n t .

4 . I f a w o r k e r e m p l o y e d b y a s u b -c o n s u l t a n t o n a p u b l i c w o r k s p r o j e c t i s n o t p a i d t h e g e n e r a l p r e v a i l i n g p e r d i e m w a g e s b y t h e s u b -c o n s u l t a n t , t h e p r i m e C O N S U L T A N T o f t h e p r o j e c t i s n o t l i a b l e f o r t h e p e n a l t i e s d e s c r i b e d a b o v e u n l e s s t h e p r i m e C O N S U L T A N T h a d k n o w l e d g e o f t h a t f a i l u r e o f t h e s u b - c o n s u l t a n t t o p a y t h e s p e c i f i e d p r e v a i l i n g r a t e o f w a g e s t o t h o s e w o r k e r s o r u n l e s s t h e p r i m e C O N S U L T A N T f a i l s t o c o m p l y w i t h a l l o f t h e f o l l o w i n g r e q u i r e m e n t s :

a . T h e A G R E E M E N T e x e c u t e d b e t w e e n t h e C O N S U L T A N T a n d t h e s u b -c o n s u l t a n t f o r t h e p e r f o r m a n c e o f w o r k o n p u b l i c w o r k s p r o j e c t s s h a l l i n c l u d e a c o p y o f t h e r e q u i r e m e n t s i n L a b o r C o d e § § 1 7 7 1 , 1 7 7 5 , 1 7 7 6 , 1 7 7 7 . 5 , 1 8 1 3 , a n d 1 8 1 5 .

b . T h e C O N S U L T A N T s h a l l m o n i t o r t h e p a y m e n t o f t h e s p e c i f i e d g e n e r a l p r e v a i l i n g r a t e o f p e r d i e m w a g e s b y t h e s u b -c o n s u l t a n t t o t h e e m p l o y e e s b y p e r i o d i c r e v i e w o f t h e c e r t i f i e d p a y r o l l r e c o r d s o f t h e s u b -c o n s u l t a n t .

c . U p o n b e c o m i n g a w a r e o f t h e s u b -c o n s u l t a n t ’ s f a i l u r e t o p a y t h e s p e c i f i e d p r e v a i l i n g r a t e o f w a g e s t o t h e s u b -c o n s u l t a n t ’ s w o r k e r s , t h e C O N S U L T A N T s h a l l d i l i g e n t l y t a k e c o r r e c t i v e a c t i o n t o h a l t o r r e c t i f y t h e f a i l u r e , i n c l u d i n g b u t n o t l i m i t e d t o , r e t a i n i n g s u f f i c i e n t f u n d s d u e t h e s u b -c o n s u l t a n t f o r w o r k p e r f o r m e d o n t h e p u b l i c w o r k s p r o j e c t .

d . P r i o r t o m a k i n g f i n a l p a y m e n t t o t h e s u b -c o n s u l t a n t f o r w o r k p e r f o r m e d o n t h e p u b l i c w o r k s p r o j e c t , t h e C O N S U L T A N T s h a l l o b t a i n a n a f f i d a v i t s i g n e d u n d e r p e n a l t y o f p e r j u r y f r o m t h e s u b -c o n s u l t a n t t h a t t h e s u b -c o n s u l t a n t h a d p a i d t h e s p e c i f i e d g e n e r a l p r e v a i l i n g r a t e o f p e r d i e m w a g e s t o t h e s u b - c o n s u l t a n t ’ s e m p l o y e e s o n t h e p u b l i c w o r k s p r o j e c t a n d a n y a m o u n t s d u e p u r s u a n t t o L a b o r C o d e § 1 8 1 3 .

5 . P u r s u a n t t o L a b o r C o d e § 1 7 7 5 , C I T Y s h a l l n o t i f y t h e C O N S U L T A N T o n a p u b l i c w o r k s p r o j e c t w i t h i n f i f t e e n ( 1 5 ) c a l e n d a r d a y s o f r e c e i p t o f a c o m p l a i n t t h a t a s u b -c o n s u l t a n t h a s f a i l e d t o p a y w o r k e r s t h e g e n e r a l p r e v a i l i n g r a t e o f p e r d i e m w a g e s .

D o c u S i g n E n v e l o p e I D : 7 B 0 A 3 E E 6 - 6 0 F 6 - 4 E C 0 - 9 7 F F - 9 D 6 C D 9 B 8 F C 3 B